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2025-09-09 | Regular Meeting
CITY OF HERMOSA BEACH CITY COUNCIL Regular Meeting Agenda Tuesday, September 9, 2025 Closed Session - 5:00 PM and Open Session - 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 CITY COUNCIL Rob Saemann, Mayor Mike Detoy, Mayor Pro Tem Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois, Councilmember David Pedersen, City Treasurer APPOINTED OFFICIALS Steve Napolitano, Interim City Manager Todd Leishman, Interim City Attorney EXECUTIVE TEAM Brandon Walker, Administrative Services Director Myra Maravilla, City Clerk Alison Becker, Community Development Director Lisa Nichols, Community Resources Director Landon Phillips, Police Chief Joe SanClemente, Public Works Director AMERICANS WITH DISABILITIES ACT OF 1990 - To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at cityclerk@hermosabeach.gov at least 48 hours before the meeting. PARTICIPATION AND VIEWING OPTIONS Hermosa Beach City Council meetings are open to the public and are being held in person in the City Hall Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. Public comment is only guaranteed to be taken in person at City Hall during the meeting or prior to the meeting by submitting an eComment for an item on the agenda. As a courtesy only, the public may view and participate via the following: Zoom: https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092 • Phone: Toll Free: (833) 548 0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825• Comment: Submit an eComment no later than three (3) hours before the meeting start time.• Supplemental Email: Supplemental emails are available for agenda items only and must be sent to cityclerk@hermosabeach.gov. Supplemental emails should indicate the agenda item and meeting date in the subject line and must be received no later than three (3) hours before the meeting start time. Emails received after the deadline but before the meeting ends will be posted to the agenda the next business day. Writings distributed to all, or majority of all, of the City Council after the agenda has been posted shall be available for inspection at the City Clerk's Office located at 1315 Valley Drive, Hermosa Beach, CA 90254 during regular business hours. • Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. Please attend in person or by submitting an eComment to ensure your public participation. Similarly, as a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and not guaranteed to be technically feasible. Thus, in order to guarantee live time viewing and/or public participation, members of the public shall attend in Council Chambers. Cable TV: Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach • YouTube: https://www.youtube.com/c/CityofHermosaBeach90254 • Live Stream: www.hermosabeach.gov/agenda• Cablecast App: Available on supported devices and smart TVs• If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. Page 2 of 731 Pages 1.CLOSED SESSION—CALL TO ORDER 5:00 PM 2.ROLL CALL 3.PUBLIC COMMENT ON THE CLOSED SESSION AGENDA This Public Comment period is limited to Closed Session agenda items only. Public Comment is limited to three (3) minutes per speaker. 4.RECESS TO CLOSED SESSION 4.a MINUTES: Approval of minutes of Closed Session held on August 26, 2025 4.b CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Cynthia Stafford, Human Resources Employee Organization: Management Group 4.c PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Attorney 5.OPEN SESSION—CALL TO ORDER 6:00 PM 6.PLEDGE OF ALLEGIANCE 7.ROLL CALL 8.CLOSED SESSION REPORT 9.ANNOUNCEMENTS—UPCOMING CITY EVENTS 10.APPROVAL OF AGENDA This is the time for the City Council to discuss any changes to the order of agenda items. Recommended Action: To approve the order of the agenda. 11.PROCLAMATIONS / PRESENTATIONS 11.a PROCLAMATION CELEBRATING CALIFORNIA'S 175 YEARS OF STATEHOOD 11.b RECOGNIZING SEPTEMBER 21, 2025 AS INTERNATIONAL DAY OF PEACE 11.c LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE JANUARY - JUNE 2025 SEMI-ANNUAL REVIEW AND RECOGNIZING SEPTEMBER AS NATIONAL PREPAREDNESS MONTH - 25-CMO-058 11 (Emergency Management Coordinator Maurice Wright) Page 3 of 731 Recommended Action: Staff recommends City Council receive and file the 2025 Los Angeles County Fire Services and McCormick Ambulance reports for January through June 2025. 12.PUBLIC COMMENT 36 This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, City Councilmember Comments, Consent Calendar items not pulled for separate discussion, and Future Agenda Items). If public comment is provided on Public Hearing or Municipal Matter items, public comment on the same item(s) will not be accepted when the item(s) are heard at a later part of the meeting. The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker from those present in City Council Chambers and via the remote participation option listed on the agenda. This time allotment may be modified due to time constraints at the discretion of the Mayor or City Council. No action will be taken on matters raised during public comment, except that the Council may take action to schedule issues raised during public comment for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the public will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. 13.CITY COUNCILMEMBER COMMENTS 14.UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 15.CONSENT CALENDAR The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be provided a separate public comment period. Recommended Action: To approve the consent calendar. Page 4 of 731 15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommended Action: Staff recommends City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 15.b CITY COUNCIL MEETING MINUTES 44 (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council approve the minutes of the August 26, 2025, Regular Meeting. 15.c CHECK REGISTERS - 25-AS-070 57 (Administrative Services Director Brandon Walker) Recommended Action: Staff recommends City Council receive and file the check registers for the period of August 21, 2025, through August 27, 2025. The Administrative Services Director certifies the accuracy of the demands. 15.d ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF AUGUST 5, 2025 - 25-CR-066 83 (Community Resources Director Lisa Nichols) Recommended Action: Staff recommends City Council receive and file the action minutes of the August 5, 2025, Regular Meeting. 15.e REQUEST FOR APPROVAL OF SPONSORSHIP DONATION TO GRADES OF GREEN VERTE 2025 GALA - 25-CMO-057 86 (Interim City Manager Steve Napolitano) Recommended Action: Staff recommends City Council approve a sponsorship donation of $5,000 to the Grades of Green Verte 2025 Gala. 15.f ADOPT AN ORDINANCE AMENDING HERMOSA BEACH MUNICIPAL CODE SECTION 2.08.020 TO UPDATE THE CAMPAIGN CONTRIBUTION LIMIT TO $500 - 25-CCO-035 94 (City Clerk Myra Maravilla) Page 5 of 731 Recommended Action: Staff recommends City Council: Waive full second reading and adopt by title only an Ordinance amending Hermosa Beach Municipal Code Section 2.08.020, to update the campaign contribution limit to $500 (Attachment 1); and 1. Direct the City Clerk to print and publish a summary ordinance in a newspaper of general circulation within 15 days following adoption and post a copy on the City’s bulletin for 30 days. 2. 16.PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M 16.a INTRODUCE AN ORDINANCE AMENDING SECTION 17.42.180.D OF THE HERMOSA BEACH MUNICIPAL CODE, ZONE TEXT AMENDMENT (TA 25-02), TO EXTEND THE SHORT-TERM VACATION RENTAL PROGRAM FOR AN ADDITIONAL TWO YEARS UNTIL OCTOBER 25, 2027 - 25-CDD-119 99 CEQA: Determine the Ordinance is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3) of the CEQA Guidelines (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: Conduct a public hearing to consider amending Section 17.42.180.D of the Hermosa Beach Municipal Code, extending the short-term vacation rental program for an additional two years until October 25, 2027; and 1. Introduce by title only and waive first reading of an Ordinance approving Zone Text Amendment (TA 25-02) (Attachment 1). 2. 17.MUNICIPAL MATTERS 17.a ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 119 CEQA: This program is exempt from the California Environmental Quality Act. (Environmental Programs Manager Doug Krauss) Recommended Action: Staff recommends City Council: Adopt a resolution (Attachment 1) declaring its intention to establish the Hermosa Beach Tourism Improvement District (HBTID) and fixing the time and place of a public meeting and a public hearing thereon and giving notice thereof 1. Page 6 of 731 17.b ADOPT RESOLUTION APPROVING CHANGES TO THE ESTABLISHED RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS - 25- CCO-039 201 (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council: Discuss whether the draft resolution establishing the rules for the conduct of City Council meetings should apply to subsidiary boards and commissions; 1. To delay implementation of accepting and displaying visual aid for agenda items until a policy is drafted; and 2. Adopt the draft resolution, as amended, to include Section 8.2 adopting Rosenberg’s Rules of Order for subsidiary boards and commissions (Attachment 1). 3. 17.c APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR ON CALL DEVELOPMENT PLAN REVIEW AND STAFF AUGMENTATION SERVICES TO TRB & ASSOCIATES, INC AND WILLDAN ENGINEERING. - 25-CDD-120 263 CEQA: Determine the project is exempt from the California Environmental Quality Act. (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: Award a contract for on-call development development plan review and staff augmentation services to TRB & Associates, Inc at a not-to-exceed amount of $200,000 per year for a five year term (Attachment 3); 1. Award a contract for on-call development plan review and staff augmentation services to Willdan Engineering at a not-to- exceed amount of $200,000 per year for a five year term (Attachment 7); and 2. Authorize the City Manager to execute the proposed agreement, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreements subject to approval by the City Attorney. 3. 17.d ADOPT A RESOLUTION AMENDING THE CITY’S PARKING VIOLATION BAIL SCHEDULE INCREASING PENALTY AMOUNTS - 25-AS-068 439 (Administrative Services Director Brandon Walker) Page 7 of 731 Recommended Action: Staff recommends City Council: Adopt Resolution amending the City of Hermosa Beach Parking Violation Bail Schedule increasing penalty amounts; and 1. Add estimated revenue of $450,000 in the General Fund for the anticipated increased parking violation penalty revenue for Fiscal Year 2025-26. 2. 17.e CITY YARD PROJECT STATUS UPDATE - 25-PW-056 455 (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: Direct staff to proceed with issuing the Request for Qualifications for Owners Representative services for the City Yard Project; 1. Advance environmental assessment; and2. Project programming phases of the project.3. 17.f AWARD OF CONSTRUCTION FOR CIP 630-COMMUNITY CENTER GAS REPAIRS - 25-PW-052 500 CEQA: The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities) and section 15302 (Replacement and Reconstruction) (Public Works Director Joe SanClemente) Page 8 of 731 Recommended Action: Staff recommends City Council: Award a construction contract for Capital Improvement Program (CIP) Project 630–Community Center Gas Repairs to New Power Contracting for Building Mechanicals in the amount of $233,000 (Attachment 1); 1. Authorize the Director of Public Works to establish a project contingency amount of $46,600 and to approve contract change orders up to the amount of the approved project contingency; 2. Adopt the attached resolution entitled “A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of CIP 630–Community Center Gas Repairs Pursuant to Government Code Section 830.6 and Establishing a Project Payment Account” (Attachment 2); 3. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and 4. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. 5. 17.g DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE. - 25-CMO-061 704 (Interim City Manager Steve Napolitano) Recommended Action: Staff recommends City Council designate a voting delegate and an alternate for the League of California Cities General Assembly taking place on Friday, October 10, 2025 at the Long Beach Convention Center. 18.FUTURE AGENDA ITEMS This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. 18.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-062 714 Attached is the current list of tentative future agenda items for Council’s information. 19.CITY MANAGER REPORT 724 20.INFORMATIONAL ITEMS This is reserved for items that do not require City Council action. The City Council may request a future agenda item to discuss an informational item. Otherwise, discussion of informational items will not be taken. 20.a PARKING CITATION AND REVENUE REPORT - AUGUST 2025 727 Page 9 of 731 21.ADJOURNMENT Page 10 of 731 City of Hermosa Beach | Page 1 of 5 Meeting Date: September 9, 2025 Staff Report No. 25-CMO-058 Honorable Mayor and Members of the Hermosa Beach City Council LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE January - June 2025 SEMI-ANNUAL REVIEW (Emergency Management Coordinator Maurice Wright) Recommended Action: Staff recommends City Council receive and file the 2025 Los Angeles County Fire Services and McCormick Ambulance reports for January through June 2025. Executive Summary: The 2025 semi-annual review of the fire and ambulance transport services provided by Los Angeles County Fire Department and McCormick Ambulance, respectively, provides an overview of service level provided from January through June 2025. Staff continues to monitor the service trends to ensure the highest level of services for our community. Background: On June 31, 2017, the City of Hermosa Beach transitioned fire and emergency transport services to Los Angeles County Fire Department and McCormick Ambulance. At its February 11, 2020, meeting, City Council modified the frequency of reporting from quarterly to semi-annually, with the inclusion of the call transfer data in the monthly reports. Additionally, City Council requested monthly reports be placed ont o the City Council agenda under consent calendar. On January 14, 2020, City Council agenda, the monthly reports began to appear. The enclosed semi-annual report reflects the services from January through June 2025. Past Council Actions Meeting Date Description February 11, 2020 Council directed staff to provide the Fire and Ambulance services review semi-annually and to include call transfer data into the monthly report to be added to the consent calendar. Page 11 of 731 City of Hermosa Beach | Page 2 of 5 Analysis Los Angeles County Fire Department (LACoFD) Calls for Service The South Bay Regional Public Communications Authority, known as RCC, is the initial public-safety answering point (PSAP) for police and fire services within the City of Hermosa Beach. When RCC receives a call for service, the dispatcher collects critical data including name, phone number, address, and nature of the emergency. For police related incidents, RCC continues to gather additional information from the caller and dispatches police personnel as necessary. For fire related incidents, the critical data is collected, and the caller is transferred to the Los Angeles County Fire Department (LACoFD) dispatch center. Once received, a L ACoFD dispatcher gathers all information needed to dispatch fire and EMS personnel. The critical data is collected by RCC, as a safeguard, prior to transferring the call to LACoFD. Should the call be dropped during the transfer and/or there is a change in the status of the patient calling for assistance, RCC can try to reconnect with the caller and relay the information to LACoFD, who can dispatch resources based on the information gathered. Total call time begins when the call is initiated with RCC to the arrival of units on scene. From January through June 2025, RCC transferred 416 calls for service to LACoFD dispatch with an average transfer time of 59 seconds . Attachment 1 provides the RCC call transfer time data for January through June 2025. Table 1 below shows that from January through June 2025, Los Angeles County Fire Department responded to 977 calls for service with an average response time of 4 minutes and 41 seconds. Los Angeles County Fire Department defines average response time as the time that the first-arriving units, which excludes the Lifeguard units, are enroute and arrive at each incident and includes emergency and non -emergency calls. The time necessary to dispatch and the time necessary for the crews to leave the station are not included in the average response time data. Table 1: Los Angeles County Fire Department Incidents January –June 2025 Incident Type Number of Incidents Average Response Time EMS calls 403 4:29 Rescue, EMS 121 4:33 Medical Assist 26 4:54 Emergency Medical service 19 7:47 Vehicle Accident injuries 3 3:57 Motor Vehicle/ Pedestrian 2 5:25 Motor Vehicle/ no injuries 1 3:95 Surf Rescue 1 5:70 Grand Total 576 4:46 Page 12 of 731 City of Hermosa Beach | Page 3 of 5 From January through June 2025, Los Angeles County Fire Department responded to 576 medical calls for service with an average response time of 4 minutes and 46 seconds. This data does not include other types of calls. Attachments 2 provide average response times by incident type from January through June 2025. Automatic Aid Automatic aid is a critical partnership between Los Angeles County Fire Department and the Area G jurisdictions of El Segundo, Manhattan Beach, Redondo Beach, and Torrance. From January through June 2025, Los Angeles County Fire Department responded 8 times to surrounding jurisdictions to provide automatic aid, while LACoFD received aid 44 times. Attachment 3 illustrates auto aid responses provided by both the fire district (Los Angeles County Fire Department) and Area G cities (El Segundo, Manhattan Beach, Redondo Beach, and Torrance Fire Departments) from January through June 2025. Special Events During the reporting period, Fire Station 100 facilitated educational and community outreach initiatives, including the provision of station tours and visits for students from Leadership Hermosa, as well as students from the South Bay region. The crews also participated in community event activities such as Fiesta Hermosa. Film Permits From January through June 2025, the Community Resources Department and Los Angeles County Fire Department coordinated and approved 10 film permits. Attachment 4 provides details regarding the film permit issued. Table 3 below provides a breakdown of the permits by month with location information. Table 3: Semi-Annual Film Permits by Month Month Event Location January 15 Rad Media “Streamers” 65 Pier Ave. Hermosa Beach, CA 90254 January 24 UCLA Student Film Department (3) Pier, Pier Plaza, and the Beach North of Pier (Commercial Zone) Hermosa Beach, CA 90254 February 11 Open House Productions 212 The Strand, Hermosa Beach, CA 90254 March 20 Revolve Group Inc. The beach on 2nd-3rd Streat; and 30 The Strand, Hermosa Beach, CA 90254 Page 13 of 731 City of Hermosa Beach | Page 4 of 5 Month Event Location March 22 New York Film Academy Pier Head and Beach South of Pier (Commercial Zone) April 8-11 USC Student Film Department 128 Pier Ave. Hermosa Beach, CA 90254; and Beach South of Pier (Commercial Zone) April 9 Shein Distribution Company The Strand and the Beach North of Pier (Commercial Zone) May 22 Day 2 Productions LLC – 32 Flavors Vanderpump Rules 12 Pier, Pier Plaza, and the Beach South of Pier (Commercial Zone) June 5 and 8 New York Film Academy 1500-1598 The Strand, Hermosa Beach, CA 90254 June 11-12 Sunsets, Inc. Pier, Pier Plaza, and the Beach South of Pier (Commercial Zone) McCormick Ambulance From January through June 2025, McCormick Ambulance completed 441 emergency transports and received 223 calls that were subsequently cancelled. Attachment 5 provides details regarding McCormick Ambulance Transports from January through June 2025. Table 4: McCormick Ambulance Transports January – June 2025 Month Number of Completed Transports Number of Cancelled Transports January-June 2025 441 223 Total 441 223 In addition to providing basic transport data, recent monthly reports have discussed call arrival delays. From January through June 2025, the report indicated that 13 calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life -threatening emergency, which is typically classified as an ALS call. According to the McCormick Page 14 of 731 City of Hermosa Beach | Page 5 of 5 Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. There were 2 delayed Code 2 responses from January through June 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. As discussed in the monthly reports, delay causes include distance from the dispatched location; multiple calls received at the same time; or extended wait times at the local hospital emergency departments. McCormick Ambulance is working with stakeholders from the hospitals and Los Angeles County Emergency Medical Services Agency (EMS) to develop solutions to decrease patient transfer of care times and ensure ambulance personnel have returned to the field to respond to the next call for service. While arrival delays for patient transport are a customer service issue that needs to be mitigated, from a critical patient care standpoint, Los Angeles County Fire Department is providing care to patients and ensuring life saving measures are provided in a quick and efficient manner while McCormick is enroute to the patient’s location. Fiscal Impact: Fire and ambulance services are contracted and accounted for during the annual budget process. Attachments: 1. RCC Call Transfer Report, January –June 2025 2. LA County Incident Type Response Report 3. Automatic Aid Report, January –June 2025 4. Film Permit Report, January –June 2025 5. LA County and McCormick Ambulance Report January –June 2025 Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 15 of 731 Ad Hoc Report: 01/01/2025 01:00:04 HERM BCH WPH2 828 5 75 70 TRUE !*39 01/02/2025 15:33:36 HERMOSA BEACH RESD 066 3 25 22 TRUE !*39 01/02/2025 19:31:01 HERMOSA BEACH VOIP 037 3 65 62 TRUE !*39 01/03/2025 08:55:13 HERM BCH W911 828 2 45 43 TRUE !*39 01/03/2025 11:52:49 HERMOSA BEACH VOIP 037 2 35 33 TRUE !*39 01/04/2025 15:04:21 HERMOSA BEACH RESD 066 4 33 29 TRUE !*39 01/04/2025 19:12:50 HERMOSA BEACH W911 828 4 53 49 TRUE !*39 01/05/2025 18:58:23 HERM BCH WPH2 828 8 53 45 TRUE !*39 01/05/2025 21:04:11 HERM BCH WPH2 828 2 54 52 TRUE !*39 01/06/2025 15:55:03 HERMOSA BEACH WPH2 698 4 71 67 TRUE !*39 01/07/2025 06:54:44 HERM BCH W911 828 3 65 62 TRUE !*39 01/07/2025 11:29:03 HERM BCH WPH2 828 5 67 62 TRUE !*39 01/07/2025 11:37:57 HMB WPH2 698 8 536 528 TRUE !*39 01/08/2025 00:54:47 HERMOSA BEACH WPH2 828 4 20 16 TRUE !*39 01/08/2025 12:22:03 HERMOSA BEACH W911 828 3 45 42 TRUE !*39 01/08/2025 14:26:20 HMB WPH2 698 3 17 14 TRUE !*39 01/09/2025 07:36:57 HERMOSA BEACH RESD 066 8 37 29 TRUE !*39 01/09/2025 15:09:50 HERMOSA BEACH WPH2 828 3 41 38 TRUE !*39 01/10/2025 08:43:58 HERM BCH WPH2 828 4 50 46 TRUE !*39 01/10/2025 14:30:45 HERMOSA BEACH WPH2 645 4 43 39 TRUE !*39 01/10/2025 16:12:16 HERM BCH WPH2 828 3 72 69 TRUE !*39 01/11/2025 00:59:55 HERMOSA BEACH VOIP 066 3 40 37 TRUE !*39 01/11/2025 05:19:47 HERMOSA BEACH WPH2 698 2 68 66 TRUE !*39 01/11/2025 14:07:08 HERM BCH WPH2 828 2 163 161 TRUE !*39 01/11/2025 15:44:44 HERM BCH W911 828 4 41 37 TRUE !*39 01/11/2025 22:07:22 HERM BCH WPH2 828 10 68 58 TRUE !*39 01/12/2025 12:08:16 HERM BCH WPH2 828 2 25 23 TRUE !*39 01/14/2025 06:12:49 HERMOSA BEACH VOIP 037 3 66 63 TRUE !*39 01/15/2025 05:24:27 HERMOSA BEACH WPH2 698 4 33 29 TRUE !*39 01/16/2025 19:08:05 HERM BCH WPH2 828 3 34 31 TRUE !*39 01/16/2025 19:31:52 HERM BCH WPH2 828 6 175 169 TRUE !*39 01/17/2025 17:48:35 HERMOSA BEACH RESD 066 5 83 78 TRUE !*39 01/17/2025 18:59:10 HERM BCH WPH2 828 4 64 60 TRUE !*39 01/17/2025 21:48:54 HERMOSA BEACH W911 828 4 84 80 TRUE !*39 01/18/2025 18:19:50 HERM BCH WPH2 828 5 64 59 TRUE !*39 01/19/2025 08:02:10 HERMOSA BEACH VOIP 037 3 89 86 TRUE !*39 01/19/2025 21:00:12 HERM BCH WPH2 828 2 42 40 TRUE !*39 01/20/2025 05:31:18 HERMOSA BEACH VOIP 037 3 57 54 TRUE !*39 01/20/2025 22:05:50 HERM BCH WPH2 828 2 65 63 TRUE !*39 01/21/2025 10:16:36 HERMOSA BEACH WPH2 698 4 46 42 TRUE !*39 01/21/2025 11:13:35 HERMOSA BEACH VOIP 037 4 55 51 TRUE !*39 01/21/2025 12:45:43 HERM BCH WPH2 828 21 78 57 TRUE !*39 01/21/2025 12:55:45 HERM BCH WPH2 828 1 79 78 TRUE !*39 01/21/2025 12:59:21 HERM BCH WPH2 828 2 44 42 TRUE !*39 01/22/2025 08:35:26 HERM BCH WPH2 829 3 49 46 TRUE !*39 01/22/2025 10:10:22 HERMOSA BEACH VOIP 037 2 30 28 TRUE !*39 01/22/2025 16:17:10 HERMOSA BEACH WPH2 698 4 71 67 TRUE !*39 HERMOSA BEACH LA COUNTY FIRE TRANSFER REPORT JANUARY 2025 - JULY 2025 TOTAL CALLS: 416 Page 16 of 731 01/22/2025 16:17:42 HERM BCH WPH2 828 3 54 51 TRUE !*39 01/23/2025 03:20:35 HERMOSA BEACH WPH2 698 2 48 46 TRUE !*39 01/23/2025 15:36:08 HERM BCH WPH2 828 3 73 70 TRUE !*39 01/23/2025 18:22:20 HERM BCH WPH2 828 23 87 64 TRUE !*39 01/24/2025 07:32:15 HERM BCH WPH2 828 2 87 85 TRUE !*39 01/24/2025 15:58:44 HERMOSA BEACH VOIP 037 8 79 71 TRUE !*39 01/24/2025 16:47:20 HERMOSA BEACH VOIP 037 3 22 19 TRUE !*39 01/25/2025 02:00:02 HERM BCH WPH2 828 6 53 47 TRUE !*39 01/25/2025 22:13:13 HERM BCH WPH2 828 4 69 65 TRUE !*39 01/26/2025 10:55:15 HERMOSA BEACH RESD 066 6 61 55 TRUE !*39 01/26/2025 20:55:09 HERM BCH WPH2 828 3 92 89 TRUE !*39 01/26/2025 22:19:53 HERM BCH WPH2 828 2 109 107 TRUE !*39 01/27/2025 07:53:38 HERM BCH WPH2 828 3 43 40 TRUE !*39 01/28/2025 07:50:55 HERMOSA BEACH VOIP 037 2 45 43 TRUE !*39 01/28/2025 09:04:34 HERMOSA BEACH VOIP 037 5 36 31 TRUE !*39 01/28/2025 09:37:20 HERMOSA BEACH VOIP 037 2 44 42 TRUE !*39 01/28/2025 10:11:02 HMB WPH2 698 4 59 55 TRUE !*39 01/28/2025 10:46:27 HERM BCH WPH2 828 7 79 72 TRUE !*39 01/28/2025 20:01:48 HERM BCH WPH2 828 3 50 47 TRUE !*39 01/30/2025 09:18:40 HERM BCH WPH2 828 2 62 60 TRUE !*39 01/31/2025 07:09:52 HERMOSA BEACH VOIP 037 4 60 56 TRUE !*39 01/31/2025 09:11:16 HERMOSA BEACH VOIP 037 8 46 38 TRUE !*39 01/31/2025 18:06:58 HERMOSA BEACH VOIP 037 20 76 56 TRUE !*39 02/01/2025 00:34:21 HERMOSA BEACH RESD 066 8 42 34 TRUE !*39 02/01/2025 10:53:29 HERMOSA BEACH VOIP 037 5 45 40 TRUE !*39 02/01/2025 13:17:22 HERMOSA BEACH RESD 066 5 33 28 TRUE !*39 02/02/2025 11:32:41 HERM BCH WPH2 828 5 84 79 TRUE !*39 02/02/2025 11:50:53 HERM BCH WPH2 828 4 61 57 TRUE !*39 02/02/2025 19:21:48 HERM BCH W911 828 2 42 40 TRUE !*39 02/02/2025 19:50:25 HERM BCH WPH2 828 3 40 37 TRUE !*39 02/03/2025 01:48:13 HERM BCH WPH2 828 5 56 51 TRUE !*39 02/03/2025 04:17:44 HERM BCH W911 828 5 47 42 TRUE !*39 02/03/2025 16:50:18 HERM BCH WPH2 828 7 65 58 TRUE !*39 02/03/2025 20:02:49 HERM BCH WPH2 828 4 38 34 TRUE !*39 02/03/2025 20:09:47 HERMOSA BEACH WPH2 698 3 55 52 TRUE !*39 02/04/2025 15:57:02 HERM BCH WPH2 828 1 31 30 TRUE !*39 02/04/2025 17:34:35 HERMOSA BEACH W911 828 3 54 51 TRUE !*39 02/05/2025 11:11:45 HERM BCH WPH2 828 2 44 42 TRUE !*39 02/06/2025 20:12:57 HERMOSA BEACH WPH2 828 5 71 66 TRUE !*39 02/06/2025 22:22:44 HERMOSA BEACH VOIP 037 2 53 51 TRUE !*39 02/07/2025 09:37:47 HERMOSA BEACH WPH2 828 7 37 30 TRUE !*39 02/08/2025 22:32:50 HERM BCH WPH2 828 11 78 67 TRUE !*39 02/09/2025 07:56:06 HMB WPH2 698 1 39 38 TRUE !*39 02/09/2025 15:17:04 HERM BCH WPH2 828 9 83 74 TRUE !*39 02/09/2025 17:29:00 HERMOSA BEACH WPH2 698 3 62 59 TRUE !*39 02/10/2025 21:43:55 HERM BCH WPH2 828 3 32 29 TRUE !*39 02/11/2025 16:40:19 HERMOSA BEACH VOIP 037 4 44 40 TRUE !*39 02/12/2025 03:19:36 HERM BCH WPH2 828 2 76 74 TRUE !*39 Page 17 of 731 02/13/2025 19:11:03 HERMOSA BEACH WPH2 698 3 171 168 TRUE !*39 02/14/2025 07:22:48 HERMOSA BEACH VOIP 037 4 49 45 TRUE !*39 02/14/2025 12:46:38 HERMOSA BEACH WPH2 698 3 42 39 TRUE !*39! 02/14/2025 13:28:15 HERM BCH WPH2 828 2 44 42 TRUE !*39 02/14/2025 18:06:21 HERM BCH WPH2 828 16 139 123 TRUE !*39 02/15/2025 19:18:41 HERMOSA BEACH WPH2 698 6 33 27 TRUE !*39 02/16/2025 17:02:31 HERMOSA BEACH VOIP 037 4 23 19 TRUE !*39 02/16/2025 17:18:05 HERMOSA BEACH WPH2 698 3 137 134 TRUE !*39 02/16/2025 19:11:34 HERMOSA BEACH WPH2 698 3 145 142 TRUE !*39 02/16/2025 19:56:30 HERMOSA BEACH VOIP 037 3 49 46 TRUE !*39 02/17/2025 12:06:28 HERMOSA BEACH VOIP 037 3 28 25 TRUE !*39 02/17/2025 18:15:03 HERM BCH W911 828 4 37 33 TRUE !*39 02/17/2025 19:31:31 HERM BCH WPH2 828 3 53 50 TRUE !*39 02/17/2025 22:22:19 HERM BCH WPH2 828 6 44 38 TRUE !*39 02/18/2025 08:56:51 HERMOSA BEACH VOIP 070 3 64 61 TRUE !*39 02/18/2025 13:17:59 HERMOSA BEACH WPH2 698 4 202 198 TRUE !*39 02/18/2025 14:00:50 HERMOSA BEACH VOIP 037 2 26 24 TRUE !*39 02/19/2025 11:54:26 HERMOSA BEACH WPH2 828 5 70 65 TRUE !*39 02/20/2025 20:42:18 HERMOSA BEACH VOIP 037 3 22 19 TRUE !*39 02/21/2025 07:58:34 HERMOSA BEACH VOIP 037 6 46 40 TRUE !*39 02/21/2025 13:03:30 HERMOSA BEACH WPH2 698 3 58 55 TRUE !*39 02/21/2025 13:08:54 HERMOSA BEACH WPH2 698 3 19 16 TRUE !*39 02/22/2025 09:05:11 HERM BCH WPH2 828 5 46 41 TRUE !*39 02/22/2025 17:38:35 HERMOSA BEACH WPH2 828 3 100 97 TRUE !*39 02/22/2025 20:03:42 HERMOSA BEACH WPH2 828 1 56 55 TRUE !*39 02/23/2025 10:02:56 HERMOSA BEACH W911 828 5 61 56 TRUE !*39 02/23/2025 21:56:20 HERM BCH W911 828 3 45 42 TRUE !*39 02/24/2025 08:03:32 HERM BCH WPH2 828 3 83 80 TRUE !*39 02/25/2025 01:51:57 HERMOSA BEACH WPH2 698 4 57 53 TRUE !*39 02/25/2025 03:16:37 HERM BCH W911 828 5 48 43 TRUE !*39 02/25/2025 04:45:21 HERMOSA BEACH BUSN 066 3 31 28 TRUE !*39 02/25/2025 21:45:14 HMB WPH2 698 3 22 19 TRUE !*39 02/26/2025 10:23:35 HERMOSA BEACH VOIP 070 4 59 55 TRUE !*39 02/26/2025 10:23:59 HERMOSA BEACH VOIP 070 8 38 30 TRUE !*39 02/26/2025 11:57:25 HERMOSA BEACH WPH2 828 3 57 54 TRUE !*39 02/27/2025 09:09:39 HERMOSA BEACH RESD 066 3 58 55 TRUE !*39 02/27/2025 16:53:11 HERMOSA BEACH RESD 066 10 42 32 TRUE !*39 02/28/2025 00:26:12 HERMOSA BEACH VOIP 037 3 71 68 TRUE !*39 02/28/2025 11:45:33 HERM BCH WPH2 828 2 59 57 TRUE !*39 03/01/2025 01:35:03 HERMOSA BEACH W911 828 7 75 68 TRUE !*39 03/01/2025 18:07:25 HERM BCH W911 828 6 87 81 TRUE !*39 03/02/2025 11:03:08 HERMOSA BEACH VOIP 037 4 57 53 TRUE !*39 03/03/2025 16:01:38 HERMOSA BEACH WPH2 698 6 69 63 TRUE !*39 03/04/2025 04:32:37 HERM BCH WPH2 828 6 46 40 TRUE !*39 03/04/2025 13:11:29 HERMOSA BEACH WPH2 828 3 46 43 TRUE !*39 03/04/2025 19:19:57 HERM BCH WPH2 828 3 39 36 TRUE !*39 03/05/2025 19:39:52 HERMOSA BEACH RESD 066 2 48 46 TRUE !*39 03/06/2025 12:12:55 HERMOSA BEACH VOIP 037 3 67 64 TRUE !*39 Page 18 of 731 03/06/2025 16:36:53 HERM BCH WPH2 828 2 59 57 TRUE !*39 03/06/2025 17:06:33 HERMOSA BEACH VOIP 037 1 47 46 TRUE !*39 03/08/2025 14:41:13 HERMOSA BEACH VOIP 037 14 73 59 TRUE !*39 03/08/2025 18:17:02 HERM BCH WPH2 828 4 45 41 TRUE !*39 03/09/2025 19:05:05 HERMOSA BEACH VOIP 037 3 63 60 TRUE !*39 03/10/2025 10:59:02 HERMOSA BEACH VOIP 037 3 35 32 TRUE !*39 03/10/2025 17:19:28 HERM BCH WPH2 828 3 60 57 TRUE !*39 03/11/2025 07:45:38 HERMOSA BEACH WPH2 698 5 94 89 TRUE !*39 03/11/2025 13:35:15 HERM BCH WPH2 828 3 38 35 TRUE !*39 03/12/2025 15:06:40 HERMOSA BEACH VOIP 037 3 64 61 TRUE !*39 03/13/2025 08:30:13 HERM BCH WPH2 828 6 98 92 TRUE !*39 03/13/2025 10:35:45 HERMOSA BEACH WPH2 698 2 88 86 TRUE !*39 03/14/2025 06:59:52 HERMOSA BEACH W911 828 4 71 67 TRUE !*39 03/14/2025 09:29:45 HERMOSA BEACH RESD 066 2 48 46 TRUE !*39 03/15/2025 00:00:45 HERM BCH W911 828 4 52 48 TRUE !*39 03/15/2025 14:38:10 HERM BCH WPH2 828 1 56 55 TRUE !*39 03/16/2025 00:55:31 HERM BCH WPH2 828 11 58 47 TRUE !*39 03/16/2025 01:02:55 HERM BCH WPH2 828 2 53 51 TRUE !*39 03/16/2025 12:20:27 HERMOSA BEACH VOIP 037 5 50 45 TRUE !*39 03/17/2025 01:46:15 HERM BCH WPH2 828 7 63 56 TRUE !*39 03/17/2025 01:46:36 HERMOSA BEACH WPH2 698 2 22 20 TRUE !*39 03/17/2025 16:25:12 HERMOSA BEACH WPH2 828 1 87 86 TRUE !*39 03/17/2025 19:23:28 HERM BCH WPH2 828 2 57 55 TRUE !*39 03/18/2025 05:08:16 HERM BCH WPH2 828 5 48 43 TRUE !*39 03/18/2025 13:09:32 HERM BCH WPH2 828 4 61 57 TRUE !*39 03/18/2025 15:19:13 HERMOSA BEACH VOIP 037 12 59 47 TRUE !*39 03/21/2025 07:22:00 HERMOSA BEACH VOIP 037 7 58 51 TRUE !*39 03/21/2025 23:30:43 HERMOSA BEACH W911 828 2 49 47 TRUE !*39 03/22/2025 13:06:54 HMB WPH2 698 6 32 26 TRUE !*39 03/22/2025 17:16:29 HERMOSA BEACH WPH2 698 5 69 64 TRUE !*39 03/22/2025 18:01:50 HERM BCH WPH2 828 4 39 35 TRUE !*39 03/22/2025 23:18:51 HERM BCH WPH2 828 35 101 66 TRUE !*39 03/23/2025 09:45:15 HERMOSA BEACH VOIP 037 8 57 49 TRUE !*39 03/23/2025 15:45:07 HERM BCH WPH2 828 4 62 58 TRUE !*39 03/24/2025 05:11:16 HERMOSA BEACH RESD 066 2 38 36 TRUE !*39 03/24/2025 07:46:03 HERMOSA BEACH WPH2 698 5 35 30 TRUE !*39 03/25/2025 17:23:30 HERM BCH WPH2 828 9 133 124 TRUE !*39 03/25/2025 21:53:01 HERM BCH WPH2 828 2 48 46 TRUE !*39 03/25/2025 22:44:45 HERM BCH WPH2 828 18 97 79 TRUE !*39 03/26/2025 00:04:42 HERM BCH WPH2 828 3 53 50 TRUE !*39 03/26/2025 02:53:00 HERMOSA BEACH VOIP 037 3 44 41 TRUE !*39 03/26/2025 08:18:40 HERM BCH WPH2 828 2 94 92 TRUE !*39 03/26/2025 09:41:05 HERMOSA BEACH WPH2 698 4 54 50 TRUE !*39 03/27/2025 01:01:08 HERMOSA BEACH VOIP 037 2 42 40 TRUE !*39 03/27/2025 01:06:49 HERMOSA BEACH W911 828 4 103 99 TRUE !*39 03/27/2025 18:52:52 HERM BCH WPH2 828 2 52 50 TRUE !*39 03/27/2025 21:41:51 HERMOSA BEACH WPH2 828 2 84 82 TRUE !*39 03/29/2025 01:48:08 HERMOSA BEACH WPH2 698 4 31 27 TRUE !*39 Page 19 of 731 03/29/2025 01:52:52 HERM BCH WPH2 828 8 285 277 TRUE !*39 03/30/2025 22:26:44 HERM BCH WPH2 828 7 54 47 TRUE !*39 03/31/2025 05:34:47 HERMOSA BEACH VOIP 037 3 42 39 TRUE !*39 03/31/2025 10:39:36 HERMOSA BEACH VOIP 037 3 56 53 TRUE !*39 04/01/2025 06:11:50 HERMOSA BEACH RESD 066 5 45 40 TRUE !*39 04/01/2025 13:18:41 HERM BCH W911 828 4 25 21 TRUE !*39 04/02/2025 11:54:59 HERM BCH WPH2 828 4 33 29 TRUE !*39 04/02/2025 22:32:09 HERMOSA BEACH VOIP 037 4 33 29 TRUE !*39 04/03/2025 07:30:12 HERM BCH WPH2 828 10 59 49 TRUE !*39 04/04/2025 10:50:38 HERMOSA BEACH WPH2 698 2 87 85 TRUE !*39 04/04/2025 10:54:53 HERMOSA BEACH WPH2 828 4 18 14 TRUE !*39 04/04/2025 11:27:04 HERMOSA BEACH WPH2 698 6 91 85 TRUE !*39 04/04/2025 11:46:59 HERMOSA BEACH WPH2 698 0 126 126 TRUE !*39 04/04/2025 13:01:06 HERMOSA BEACH WPH2 698 4 138 134 TRUE !*39 04/04/2025 17:36:39 HERM BCH WPH2 829 6 124 118 TRUE !*39 04/04/2025 21:36:33 HERMOSA BEACH VOIP 037 2 51 49 TRUE !*39 04/05/2025 01:37:08 HERM BCH WPH2 828 3 53 50 TRUE !*39 04/06/2025 08:14:15 HERMOSA BEACH WPH2 698 4 65 61 TRUE !*39 04/06/2025 12:59:52 HERMOSA BEACH BUSN 066 8 50 42 TRUE !*39 04/06/2025 15:19:43 HERMOSA BEACH WPH2 828 13 31 18 TRUE !*39 04/06/2025 15:19:43 HERMOSA BEACH WPH2 828 16 71 55 TRUE !*39 04/06/2025 15:40:38 HERMOSA BEACH WPH2 698 3 45 42 TRUE !*39 04/07/2025 10:01:58 HERMOSA BEACH WPH2 698 13 90 77 TRUE !*39 04/07/2025 14:27:44 HERM BCH WPH2 828 6 35 29 TRUE !*39 04/07/2025 17:35:01 HERM BCH WPH2 828 4 105 101 TRUE !*39 04/09/2025 08:47:36 HERMOSA BEACH W911 828 2 51 49 TRUE !*39 04/09/2025 11:16:34 HERM BCH WPH2 828 4 65 61 TRUE !*39 04/09/2025 13:34:47 HERMOSA BEACH VOIP 037 2 49 47 TRUE !*39 04/10/2025 07:38:27 HERM BCH WPH2 828 9 145 136 TRUE !*39 04/10/2025 21:56:34 HERMOSA BEACH VOIP 037 12 51 39 TRUE !*39 04/11/2025 22:57:03 HERM BCH WPH2 828 12 72 60 TRUE !*39 04/12/2025 14:45:37 HERM BCH WPH2 828 3 85 82 TRUE !*39 04/12/2025 19:46:14 HERMOSA BEACH WPH2 698 3 80 77 TRUE !*39 04/13/2025 17:44:57 HERM BCH WPH2 828 4 241 237 TRUE !*39 04/14/2025 02:06:24 HERMOSA BEACH VOIP 037 3 56 53 TRUE !*39 04/14/2025 11:48:34 HERM BCH WPH2 828 3 48 45 TRUE !*39 04/15/2025 12:57:59 HERMOSA BEACH VOIP 037 2 68 66 TRUE !*39 04/15/2025 19:42:17 HERMOSA BEACH VOIP 037 4 104 100 TRUE !*39 04/16/2025 20:10:09 HERM BCH WPH2 828 4 44 40 TRUE !*39 04/16/2025 20:37:22 HERMOSA BEACH W911 828 2 120 118 TRUE !*39 04/16/2025 22:29:30 HERM BCH WPH2 828 3 79 76 TRUE !*39 04/17/2025 05:14:42 HERMOSA BEACH VOIP 037 3 80 77 TRUE !*39 04/17/2025 11:09:12 HERM BCH WPH2 828 3 74 71 TRUE !*39 04/17/2025 21:36:10 HERM BCH W911 828 2 66 64 TRUE !*39 04/18/2025 20:42:13 HERM BCH WPH2 828 3 85 82 TRUE !*39 04/19/2025 10:02:06 HERM BCH WPH2 828 4 62 58 TRUE !*39 04/19/2025 10:02:40 HERMOSA BEACH VOIP 037 8 99 91 TRUE !*39 04/19/2025 11:11:46 HERM BCH W911 682 4 94 90 TRUE !*39 Page 20 of 731 04/19/2025 15:30:55 HERM BCH WPH2 828 3 48 45 TRUE !*39 04/19/2025 21:24:42 HERM BCH WPH2 828 2 55 53 TRUE !*39 04/19/2025 21:25:05 HERM BCH WPH2 828 4 27 23 TRUE !*39 04/19/2025 21:39:53 HERMOSA BEACH RESD 066 3 50 47 TRUE !*39 04/19/2025 23:45:44 HERMOSA BEACH WPH2 698 2 20 18 TRUE !*39 04/20/2025 04:50:10 HERM BCH WPH2 828 3 44 41 TRUE !*39 04/20/2025 04:59:40 HERM BCH WPH2 828 1 125 124 TRUE !*39 04/20/2025 12:09:39 HMB W911 828 5 40 35 TRUE !*39 04/20/2025 21:15:21 HERM BCH WPH2 828 4 56 52 TRUE !*39 04/21/2025 08:42:35 HERMOSA BEACH W911 828 8 187 179 TRUE !*39 04/23/2025 12:38:20 HERMOSA BEACH W911 828 4 86 82 TRUE !*39 04/23/2025 17:19:10 HERMOSA BEACH VOIP 037 4 36 32 TRUE !*39 04/24/2025 18:40:53 HERM BCH W911 828 2 114 112 TRUE !*39 04/24/2025 18:59:49 HERM BCH WPH2 828 6 64 58 TRUE !*39 04/25/2025 01:44:46 HERM BCH WPH2 828 3 48 45 TRUE !*39 04/25/2025 10:52:37 HERMOSA BEACH VOIP 037 5 108 103 TRUE !*39 04/26/2025 20:32:11 HERMOSA BEACH WPH2 698 5 68 63 TRUE !*39 04/27/2025 00:23:42 HERM BCH WPH2 828 8 60 52 TRUE !*39 04/27/2025 10:58:12 HERMOSA BEACH WPH2 698 7 61 54 TRUE !*39 04/27/2025 14:16:28 HERMOSA BEACH WPH2 698 3 33 30 TRUE !*39 04/29/2025 00:17:24 HERMOSA BEACH RESD 066 3 40 37 TRUE !*39 04/29/2025 03:35:20 HERMOSA BEACH RESD 066 3 36 33 TRUE !*39 04/29/2025 08:40:29 HERMOSA BEACH VOIP 037 2 101 99 TRUE !*39 04/29/2025 09:46:22 HERMOSA BEACH VOIP 037 4 46 42 TRUE !*39 04/29/2025 11:38:29 HERMOSA BEACH WPH2 698 3 111 108 TRUE !*39 04/29/2025 21:46:17 HERMOSA BEACH WPH2 698 2 142 140 TRUE !*39 04/30/2025 01:33:59 HERMOSA BEACH W911 828 3 31 28 TRUE !*39 04/30/2025 01:40:42 HERMOSA BEACH W911 828 5 51 46 TRUE !*39 05/01/2025 07:48:07 HERM BCH WPH2 828 5 45 40 TRUE !*39 05/02/2025 07:23:32 HERMOSA BEACH VOIP 037 4 45 41 TRUE !*39 05/02/2025 20:51:39 HERMOSA BEACH VOIP 037 3 71 68 TRUE !*39 05/03/2025 00:14:17 HERMOSA BEACH WPH2 698 2 61 59 TRUE !*39 05/04/2025 21:08:57 HERM BCH WPH2 828 3 125 122 TRUE !*39 05/06/2025 02:13:17 HERMOSA BEACH W911 828 3 111 108 TRUE !*39 05/06/2025 10:59:18 HERM BCH WPH2 828 4 53 49 TRUE !*39 05/06/2025 11:20:57 HERMOSA BEACH VOIP 037 3 48 45 TRUE !*39 05/08/2025 18:13:46 HERM BCH WPH2 828 1 87 86 TRUE !*39 05/09/2025 08:06:37 HERM BCH WPH2 828 4 59 55 TRUE !*39 05/09/2025 11:06:15 HERMOSA BEACH VOIP 037 2 74 72 TRUE !*39 05/09/2025 19:33:07 HERMOSA BEACH VOIP 037 4 67 63 TRUE !*39 05/10/2025 03:23:04 HERMOSA BEACH VOIP 037 3 84 81 TRUE !*39 05/10/2025 05:29:59 HERM BCH WPH2 828 8 54 46 TRUE !*39 05/10/2025 20:11:08 HERMOSA BEACH W911 828 2 63 61 TRUE !*39 05/11/2025 13:01:28 HERM BCH WPH2 828 4 63 59 TRUE !*39 05/11/2025 14:05:54 HERMOSA BEACH WPH2 698 5 74 69 TRUE !*39 05/11/2025 14:38:43 HERMOSA BEACH WPH2 698 8 76 68 TRUE !*39 05/11/2025 20:02:50 HERMOSA BEACH VOIP 070 5 37 32 TRUE !*39 05/12/2025 03:47:32 HERM BCH WPH2 828 2 36 34 TRUE !*39 Page 21 of 731 05/12/2025 10:21:29 HERMOSA BEACH RESD 066 3 55 52 TRUE !*39 05/13/2025 11:47:27 HERM BCH WPH2 828 3 38 35 TRUE !*39 05/13/2025 21:12:30 HERMOSA BEACH VOIP 037 5 43 38 TRUE !*39 05/13/2025 22:15:42 HERM BCH WPH2 828 4 60 56 TRUE !*39 05/16/2025 03:22:26 HERMOSA BEACH VOIP 037 2 42 40 TRUE !*39 05/16/2025 06:18:11 HERM BCH W911 828 2 54 52 TRUE !*39 05/17/2025 20:16:42 HERM BCH WPH2 828 5 51 46 TRUE !*39 05/17/2025 22:08:24 HERM BCH W911 828 2 48 46 TRUE !*39 05/17/2025 22:20:34 HERMOSA BEACH WPH2 828 3 64 61 TRUE !*39 05/18/2025 11:14:46 HERM BCH WPH2 828 3 89 86 TRUE !*39 05/18/2025 13:29:02 HERMOSA BEACH WPH2 698 3 50 47 TRUE !*39 05/18/2025 21:25:12 HERMOSA BEACH WPH2 698 10 53 43 TRUE !*39 05/19/2025 01:27:09 HERMOSA BEACH RESD 066 2 46 44 TRUE !*39 05/19/2025 06:08:22 HERMOSA BEACH VOIP 037 3 46 43 TRUE !*39 05/19/2025 08:00:49 HERM BCH WPH2 828 2 38 36 TRUE !*39 05/19/2025 08:21:14 HERM BCH WPH2 828 4 44 40 TRUE !*39 05/20/2025 12:36:06 HERMOSA BEACH VOIP 037 3 39 36 TRUE !*39 05/20/2025 17:15:15 HERMOSA BEACH RESD 066 2 32 30 TRUE !*39 05/20/2025 21:33:11 HMB WPH2 698 2 93 91 TRUE !*39 05/21/2025 09:33:53 HERMOSA BEACH VOIP 037 7 56 49 TRUE !*39 05/21/2025 15:28:19 HERM BCH WPH2 828 5 72 67 TRUE !*39 05/22/2025 12:21:37 HERM BCH WPH2 828 1 39 38 TRUE !*39 05/23/2025 08:06:49 HERM BCH WPH2 828 2 31 29 TRUE !*39 05/23/2025 18:27:56 HERMOSA BEACH VOIP 037 4 29 25 TRUE !*39 05/24/2025 18:29:47 HERM BCH W911 828 5 49 44 TRUE !*39 05/24/2025 18:33:56 HERM BCH WPH2 828 3 81 78 TRUE !*39 05/24/2025 18:34:46 HERMOSA BEACH WPH2 698 1 45 44 TRUE !*39 05/24/2025 20:48:04 HERMOSA BEACH W911 828 5 71 66 TRUE !*39 05/24/2025 20:53:44 HERMOSA BEACH W911 828 4 60 56 TRUE !*39 05/25/2025 10:00:38 HERM BCH W911 828 12 79 67 TRUE !*39 05/25/2025 17:33:33 HERM BCH WPH2 828 3 106 103 TRUE !*39 05/25/2025 18:11:31 HERM BCH WPH2 828 3 34 31 TRUE !*39 05/25/2025 23:30:37 HERMOSA BEACH W911 828 9 74 65 TRUE !*39 05/26/2025 05:46:41 HERMOSA BEACH WPH2 698 4 99 95 TRUE !*39 05/26/2025 22:02:54 HERM BCH WPH2 828 2 24 22 TRUE !*39 05/27/2025 08:47:28 HERMOSA BEACH VOIP 037 7 32 25 TRUE !*39 05/28/2025 11:07:12 HERMOSA BEACH VOIP 037 4 50 46 TRUE !*39 05/28/2025 16:18:41 HERMOSA BEACH WPH2 698 4 54 50 TRUE !*39 05/28/2025 22:46:48 HMB W911 828 2 42 40 TRUE !*39 05/30/2025 15:14:31 HERM BCH WPH2 828 6 73 67 TRUE !*39 05/31/2025 13:20:19 HERM BCH WPH2 828 4 67 63 TRUE !*39 05/31/2025 22:10:28 HERM BCH WPH2 828 8 56 48 TRUE !*39 06/01/2025 08:40:57 HERMOSA BEACH RESD 066 2 29 27 TRUE !*39 06/01/2025 09:03:45 HERMOSA BEACH WPH2 698 4 35 31 TRUE !*39 06/01/2025 12:17:26 HERMOSA BEACH WPH2 698 3 25 22 TRUE !*39 06/01/2025 17:12:03 HERM BCH W911 828 1 79 78 TRUE !*39 06/01/2025 21:02:30 HERMOSA BEACH VOIP 070 2 61 59 TRUE !*39 06/02/2025 05:36:08 HERMOSA BEACH WPH2 698 2 68 66 TRUE !*39 Page 22 of 731 06/02/2025 09:59:17 HERMOSA BEACH WPH2 828 3 54 51 TRUE !*39 06/02/2025 14:09:22 HERMOSA BEACH W911 828 4 38 34 TRUE !*39 06/02/2025 21:13:22 HERMOSA BEACH WPH2 698 4 67 63 TRUE !*39 06/04/2025 16:47:22 HERMOSA BEACH VOIP 037 4 35 31 TRUE !*39 06/05/2025 14:50:31 HERMOSA BEACH WPH2 698 4 53 49 TRUE !*39 06/06/2025 20:24:24 HERMOSA BEACH WPH2 828 2 116 114 TRUE !*39 06/07/2025 03:40:49 HERMOSA BEACH VOIP 037 4 40 36 TRUE !*39 06/07/2025 07:54:22 HERMOSA BEACH W911 828 2 64 62 TRUE !*39 06/07/2025 15:49:17 HERM BCH W911 828 3 86 83 TRUE !*39 06/08/2025 02:13:11 HERM BCH WPH2 828 2 48 46 TRUE !*39 06/08/2025 12:00:37 HERM BCH WPH2 828 3 40 37 TRUE !*39 06/08/2025 16:05:14 HERM BCH W911 828 2 221 219 TRUE !*39 06/08/2025 18:22:46 HERMOSA BEACH RESD 066 3 42 39 TRUE !*39 06/09/2025 05:44:12 HERMOSA BEACH WPH2 698 5 45 40 TRUE !*39 06/09/2025 06:51:10 HERMOSA BEACH VOIP 037 2 44 42 TRUE !*39 06/09/2025 13:06:34 HERMOSA BEACH VOIP 037 2 27 25 TRUE !*39 06/09/2025 18:17:21 HERMOSA BEACH WPH2 698 2 61 59 TRUE !*39 06/11/2025 08:23:55 HERMOSA BEACH WPH2 698 4 43 39 TRUE !*39 06/11/2025 10:22:21 HERMOSA BEACH VOIP 037 7 32 25 TRUE !*39 06/11/2025 14:28:12 HERM BCH WPH2 828 2 65 63 TRUE !*39 06/11/2025 18:25:14 HERM BCH WPH2 828 2 461 459 TRUE !*39 06/12/2025 02:07:32 HERMOSA BEACH RESD 066 2 45 43 TRUE !*39 06/12/2025 11:52:48 HERMOSA BEACH VOIP 037 4 28 24 TRUE !*39 06/12/2025 14:43:54 HERMOSA BEACH VOIP 037 3 51 48 TRUE !*39 06/13/2025 02:12:17 HERMOSA BEACH RESD 066 4 39 35 TRUE !*39 06/13/2025 15:41:54 HERMOSA BEACH WPH2 698 5 31 26 TRUE !*39 06/13/2025 15:42:02 HERM BCH WPH2 828 7 52 45 TRUE !*39 06/14/2025 00:44:18 HERMOSA BEACH WPH2 698 4 51 47 TRUE !*39 06/14/2025 11:48:25 HERMOSA BEACH VOIP 037 7 37 30 TRUE !*39 06/14/2025 17:40:15 HERMOSA BEACH W911 828 2 49 47 TRUE !*39 06/15/2025 00:35:29 HERM BCH WPH2 828 3 68 65 TRUE !*39 06/15/2025 05:05:59 HERMOSA BEACH VOIP 037 4 59 55 TRUE !*39 06/15/2025 06:30:42 HERMOSA BEACH VOIP 037 3 29 26 TRUE !*39 06/15/2025 22:18:07 HERMOSA BEACH WPH2 698 5 64 59 TRUE !*39 06/16/2025 12:07:58 HERMOSA BEACH WPH2 698 1 133 132 TRUE !*39 06/16/2025 12:15:57 HERM BCH WPH2 828 6 48 42 TRUE !*39 06/18/2025 06:48:34 HERM BCH WPH2 828 3 61 58 TRUE !*39 06/18/2025 09:33:03 HERMOSA BEACH RESD 066 4 36 32 TRUE !*39 06/18/2025 10:45:22 HERMOSA BEACH VOIP 037 11 72 61 TRUE !*39 06/18/2025 11:34:32 HERMOSA BEACH VOIP 037 2 58 56 TRUE !*39 06/19/2025 00:42:28 HERMOSA BEACH WPH2 698 4 37 33 TRUE !*39 06/19/2025 05:40:31 HERMOSA BEACH VOIP 037 5 52 47 TRUE !*39 06/19/2025 07:25:39 HERMOSA BEACH WPH2 698 4 65 61 TRUE !*39 06/19/2025 07:43:00 HERMOSA BEACH VOIP 037 8 31 23 TRUE !*39 06/19/2025 11:43:34 HERMOSA BEACH WPH2 828 4 72 68 TRUE !*39 06/19/2025 15:17:29 HERMOSA BEACH WPH2 698 5 49 44 TRUE !*39 06/20/2025 20:53:45 HERM BCH WPH2 828 3 51 48 TRUE !*39 06/20/2025 21:08:58 HERMOSA BEACH WPH2 698 9 76 67 TRUE !*39 Page 23 of 731 06/21/2025 10:25:12 HERMOSA BEACH BUSN 066 6 93 87 TRUE !*39 06/21/2025 11:10:11 HERM BCH WPH2 828 5 63 58 TRUE !*39 06/21/2025 15:31:46 HERMOSA BEACH WPH2 698 2 53 51 TRUE !*39 06/21/2025 18:32:47 HERM BCH W911 828 8 92 84 TRUE !*39 06/21/2025 19:43:16 HMB WPH2 698 3 60 57 TRUE !*39 06/22/2025 02:00:44 HERM BCH WPH2 828 3 40 37 TRUE !*39 06/22/2025 14:51:31 HERM BCH WPH2 828 3 258 255 TRUE !*39 06/24/2025 02:24:19 HMB WPH2 698 5 55 50 TRUE !*39 06/24/2025 10:30:55 HERMOSA BEACH VOIP 037 2 57 55 TRUE !*39 06/24/2025 16:56:53 HERM BCH WPH2 828 9 97 88 TRUE !*39 06/25/2025 02:06:37 HMB WPH2 698 3 50 47 TRUE !*39 06/25/2025 09:35:46 HERM BCH WPH2 828 3 54 51 TRUE !*39 06/25/2025 15:26:07 HERM BCH WPH2 828 3 34 31 TRUE !*39 06/26/2025 11:05:16 HERM BCH WPH2 828 3 71 68 TRUE !*39 06/26/2025 13:22:35 HERMOSA BEACH VOIP 037 3 64 61 TRUE !*39 06/26/2025 13:43:57 HERMOSA BEACH VOIP 037 5 41 36 TRUE !*39 06/26/2025 13:44:04 HERM BCH WPH2 828 3 47 44 TRUE !*39 06/27/2025 06:50:50 HERMOSA BEACH RESD 066 6 46 40 TRUE !*39 06/27/2025 12:03:56 HERMOSA BEACH WPH2 698 6 89 83 TRUE !*39 06/27/2025 23:32:24 HERM BCH WPH2 828 2 47 45 TRUE !*39 06/28/2025 09:44:47 HERMOSA BEACH WPH2 698 8 65 57 TRUE !*39 06/28/2025 13:51:29 HERM BCH WPH2 828 6 48 42 TRUE !*39 06/28/2025 14:59:46 HERM BCH WPH2 828 2 57 55 TRUE !*39 06/28/2025 15:12:26 HERM BCH WPH2 828 5 46 41 TRUE !*39 06/28/2025 22:46:55 HERM BCH WPH2 828 4 46 42 TRUE !*39 06/29/2025 00:34:12 HERMOSA BEACH W911 828 3 33 30 TRUE !*39 06/29/2025 00:38:05 HERMOSA BEACH W911 828 6 21 15 TRUE !*39 06/29/2025 10:51:59 HERMOSA BEACH VOIP 037 4 69 65 TRUE !*39 06/29/2025 12:26:12 HERM BCH WPH2 828 3 73 70 TRUE !*39 06/29/2025 14:07:04 HERMOSA BEACH WPH2 698 3 66 63 TRUE !*39 06/29/2025 14:08:49 HERM BCH WPH2 828 3 69 66 TRUE !*39 06/29/2025 18:34:12 HERM BCH WPH2 828 3 53 50 TRUE !*39 06/30/2025 18:50:29 HERMOSA BEACH VOIP 037 3 98 95 TRUE !*39 ANSWER TIME: 4 SECONDS ANSWER TO TRANSFER TIME: 59 SECONDS Page 24 of 731 Power BI DesktopLos Angeles County Fire Depar tment - Semi Annual 1/1/2025 6/30/2025 1st Responses by Incident Type 0 50 100 January February March April May June 2025 94 77 86 99 103 117 1st Responses by Incident Type Incident Description Average Response Time # of Incident 321 - EMS call, excluding vehicle accident with injury 4.29 403 300 - Rescue, emergency medical call (EMS) call, other 4.55 121 311 - Medical assist, assist EMS crew 4.54 26 320 - Emergency medical service, other 7.47 19 322 - Vehicle accident with injuries 3.57 3 323 - Motor vehicle/pedestrian accident (MV Ped)5.25 2 324 - Motor vehicle accident with no injuries 3.95 1 364 - Surf rescue 5.70 1 Total 4.46 576 Breakdown of Incident Types 21.01% 4.51% 69.97% 3.3% 321 - EMS call, excluding v… 300 - Rescue, emergency … 311 - Medical assist, assist… 320 - Emergency medical … 322 - Vehicle accident wit… 323 - Motor vehicle/pedes… 324 - Motor vehicle accide… 364 - Surf rescue Page 25 of 731 RESPONSES BY OTHER APPARATUS INTO STATION 100 JURISDICTION City January-June 2025 EL SEGUNDO FIRE - MANHATTAN BEACH FIRE 39 REDONDO BEACH FIRE 5 Total 44 Note: Data based on Fireview report - apparatus YTD 250631 Rev. Automatic Aid received from other/outside agency units. Apparatus: Q22MHB, RA21MHB, BC61RDB, E62RDB, T61RDB. RESPONSES BY FIRE STATION 100 APPARATUS OUTSIDE OF STATION JURISDICTION City January-June 2025 EL SEGUNDO 1 MANHATTAN BEACH 1 REDONDO BEACH 6 Total 8 Note: Data based on Fireview report -apparatus YTD 250631 Rev. Automatic Aid given by FS100 units (E100 & S100) LA County Fire Department - Auto Aid Report City of Hermosa Beach First Half of 2025: January - June 8/5/2025 Page 26 of 731 Semi-Annual City of Hermosa Beach Film Permit Report January-June 2025 Film Permit Report by Month Month Event Location January 15 Rad Media “Streamers” 65 Pier Ave. Hermosa Beach, CA 90254 January 24 UCLA Student Film Department (3) Pier, Pier Plaza, and the Beach North of Pier (Commercial Zone) Hermosa Beach, CA 90254 February 11 Open House Productions 212 The Strand, Hermosa Beach, CA 90254 March 20 Revolve Group Inc. The beach on 2nd-3rd Streat; and 30 The Strand, Hermosa Beach, CA 90254 March 22 New York Film Academy Pier Head and Beach South of Pier (Commercial Zone) April 8-11 USC Student Film Department 128 Pier Ave. Hermosa Beach, CA 90254; and Beach South of Pier (Commercial Zone) April 9 Shein Distribution Company The Strand and the Beach Nouth of Pier (Commercial Zone) May 22 Day 2 Productions LLC – 32 Flavors Vanderpump Rules 12 Pier, Pier Plaza, and the Beach South of Pier (Commercial Zone) June 5 and 8 New York Film Academy 1500-1598 The Strand, Hermosa Beach, CA 90254 June 11-12 Sunsets, Inc. Pier, Pier Plaza, and the Beach South of Pier (Commercial Zone) Page 27 of 731 Power BI Desktop Monthly - Code 3 Response <9:00mins 0.00% 50.00% 100.00% January February March April May June 2025 81.82%93.75%92.86%85.71%90.48%85.00% Within Allowable Time Delayed Response Monthly - Code 2 Response <15:00 mins 0.00% 50.00% 100.00% January February March April May June 2025 98.21%100.00%100.00%100.00%100.00%98.31% Within Allowable Time Delayed Response 1/1/2025 6/30/2025 McCormick Ambulance Ser vices - Semi Annual Code 3 Delayed Responses by Month Month # Incidents Code 3 Average Time January 4 Delayed Response 9.97 February 1 Delayed Response 9.65 March 1 Delayed Response 14.35 April 2 Delayed Response 9.39 May 2 Delayed Response 10.24 June 3 Delayed Response 11.61 Total 13 10.61 Code 2 Delayed Responses by Month Month # Incidents Code 2 Average Time January 1 Delayed Response 16.47 June 1 Delayed Response 17.33 Total 2 16.90 Reasons for Delay 41.28% 37.61% 18.35% 1.83% Late reason EXTENDED DISTANCE CREW ERROR MULTIPLE CALLS EQUIPMENT FAILURE DISPATCH ERROR Page 28 of 731 Power BI Desktop 1/1/2025 6/30/2025 Los Angeles County Fire Depar tment - Semi Annual Average Monthly Response Times (Minutes) 0 2 4 January February March April May June 2025 4.53 4.54 4.29 4.19 4.70 4.50 1st Apparatus Response > 15 Minute Response 0 50 100 January February March April May June 2025 1 2 1 1 1 93 75 86 98 102 116 Delayed On Time Average Monthly Call Answer Time (Seconds) 0 2 4 January February March April May June 2025 3 5 3 4 3 3 Page 29 of 731 LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE 2025 JAN TO JUNSEMI-ANNUAL REVIEW City of Hermosa Beach Page 30 of 731 Power BI Desktop 1/1/2025 6/30/2025 Los Angeles County Fire Department - Semi Annual Average Monthly Response Times (Minutes) 0 2 4 January February March April May June 2025 4.53 4.54 4.29 4.19 4.70 4.50 0 50 100 January February March April May June 2025 1 2 1 1 1 93 75 86 98 102 116 1st Apparatus Response > 15 Minute Response Delayed On Time 0 2 4 January February March April May June 2025 3 Average Monthly Call Answer Time (Seconds) 5 3 4 3 3 Page 31 of 731 Power BI Desktop Incident Description Average Response Time # of Incident 321 - EMS call, excluding vehicle accident with injury 4.29 403 300 - Rescue, emergency medical call (EMS) call, other 4.55 121 311 - Medical assist, assist EMS crew 4.54 26 320 - Emergency medical service, other 7.47 19 322 - Vehicle accident with injuries 3.57 3 323 - Motor vehicle/pedestrian accident (MV Ped)5.25 2 324 - Motor vehicle accident with no injuries 3.95 1 364 - Surf rescue 5.70 1 Total 4.46 576 Los Angeles County Fire Department - Semi Annual 1/1/2025 6/30/2025 1st Responses by Incident Type Breakdown of Incident Types 4.51%3.3% 321 - EMS call, excluding v… 300 - Rescue, emergency … 21.01% 311 - Medical assist, assist… 320 - Emergency medical … 322 - Vehicle accident wit… 323 - Motor vehicle/pedes… 69.97% 324 - Motor vehicle accide… 364 - Surf rescue 1st Responses by Incident Type 117 99 103 100 94 86 77 50 0 January February March April May June 2025Page 32 of 731 Power BI DesktopMcCormick Ambulance Services - Semi Annual 1/1/2025 6/30/2025 Code 2 Delayed Responses by Month Month # Incidents Code 2 Average Time January 1 Delayed Response 16.47 June 1 Delayed Response 17.33 Total 2 16.90 Code 3 Delayed Responses by Month Month # Incidents Code 3 Average Time January 4 Delayed Response 9.97 February 1 Delayed Response 9.65 March 1 Delayed Response 14.35 April 2 Delayed Response 9.39 May 2 Delayed Response 10.24 June 3 Delayed Response 11.61 Total 13 10.61 Reasons for Delay 1.83% 18.35% Late reason 41.28% EXTENDED DISTANCE CREW ERROR MULTIPLE CALLS EQUIPMENT FAILURE DISPATCH ERROR 37.61% Monthly - Code 3 Response <9:00mins Within Allowable Time Delayed Response 100.00% 50.00% 81.82% 93.75% 92.86% 85.71% 90.48% 85.00% 0.00%January February March April May June 2025 Monthly - Code 2 Response <15:00 mins Within Allowable Time Delayed Response 100.00% 50.00% 98.21% 100.00% 100.00% 100.00% 100.00% 98.31% 0.00%January February March April May June 2025Page 33 of 731 Page 34 of 731 What's Next? •Beach Evacuation/ Tsunami Siren funding •Emergency Operations Plan update •Considering other cost- effective ways to reach community •Genesys •Local hazard mitigation plan •HB CERT team •Red cross shelter agreement - City and schools •Collaborative meeting •Work with chambers of Commerce lunch and learn •beready symposium •Updated the City's website Page 35 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 AgendaItem Name Comment Position Attachment URL ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE Todd Tullis Sounds like a useful program to help continue drive tourism to Hermosa. Allocating 20% of the budget to Administration seems high, but perhaps this is a function of the total budget being relatively small? One comparison I found is Torrance which looks lower (17%) but in the same range. In reviewing the Plan, two lodging businesses are missing from the list in Appendix 2 - The Vurpillat & the ITH Hostel - although both seem to fit the criteria described on Page 6 of the Plan. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Carolyn Petty Mayor and Council, Do not rubber stamp this TID without serious consideration. The reality is that when the city serves as an intermediary, you have a fiduciary responsibility. Page 14 of the HBTID District Plan specifically references that the City Council has already made the decision that the Hermosa Beach Chamber of Commerce will serve as the admin for the TID. When did that public conversation take place, or was that decision held behind closed doors. The public deserves an answer. It is also curious that the staff is recommending this prior to any council discussion. This infers that indeed, the staff has already made a decision to sole source this to the chamber without a competitive bidding process. That is a problem. Any time public funds are being expended, it should go out to bid. It should NEVER be handed over to an entity without an RFP process. That should include a listing of qualifications and the track record of financial viability, among other qualifications. The Chamber of Commerce can submit a proposal, as can any other qualified entity. Sole sourcing is irresponsible and unwise. While the hotels may not realize this matters, councilmembers have a duty to ensure fairness and responsibility. Nobody who understands economics raises prices in a declining economy. In the citys latest budget, it was noted that hotel occupancy dropped sharply, to 69% from 74%. For reference, in the 2019/2020 adopted budget, occupancy was 80% (first 7 months of the year). This is a hugely significant decline, something that should concern everyone. Maybe this is why all of the hotels did NOT sign on. Where was the thoughtful consideration regarding the budget? Any sensible business would establish a budget first. Instead, the thinking was, what is the maximum amount of money we can get, then lets spend it all. This is irresponsible and a thoughtless approach. While the hotels and chamber may think this is okay, you need to be the adult in the room and force logic into this discussion. Perhaps all that is truly needed to run an effective campaign is ½%. Is the chamber really in the position to administer these funds? Do they have a proven track record of performance? The chamber president came to this city council in late January and told the council there was not enough money to fund the parade and that they had not even begun to work on it, thereby jeopardizing the parade and putting the council in a very uncomfortable situation. That indicates a fairly significant level of disorganization on their part. If they cannot run a parade, why would anyone think they are suited to run a TID? The next logical question you should ask is what is the financial viability of the chamber if they didnt have enough money 7 months ago? The chamber should submit audited financials and also provide current financials with a year end forecast. If they want to play in the big leagues and get involved with this sum of money, they need to prove they are capable. What is even more disturbing is that per the plan the Chamber of Commerce Tourism Committee will implement and oversee the TID. There is no way to control who these people are going to be, what their experience level is, and how they will implement controls to ensure the money is spent wisely and not just handed over to friends and family who happen to be social media consultants. The potential for conflict of interest and mismanagement is strikingly high in this type of situation and should not be permitted. Again - going back to the point that this needs to go to RFP so the council can gauge who is best suited to run the TID. It is unfair to force all hotels into this tax increase to their clientele. In a town of our size there should be 100% consent or it should be an opt-in. Also, someone needs to find out why many of the hotels did not consent. Perhaps it is for the reasons I listed above. Please, be good stewards of dollars entrusted to you and ensure this is halted until this is handled appropriately and you confirm that at least 80% of the hotels are willing to sign on. Also please find out what happened in closed doors with staff and the chamber. Against ADOPT A RESOLUTION AMENDING THE CITYS PARKING VIOLATION BAIL SCHEDULE INCREASING PENALTY AMOUNTS - 25-AS-068 Laura Pena Dear Mayor, Council Members, and Staff - I understand the need to update fines after many years, but I recommend caution on the size of the proposed increases. Research from Donald Shoup (The High Cost of Free Parking) shows that large fine hikes rarely improve compliance. What works is setting meter rates so one or two spaces are always available per block (about 85% occupancy). It would be helpful if the public understood the seasonal occupancy rates. The proposed $75 expired meter fine is among the highest in the region and equals more than a full days worth of meter payments. This could discourage visitors and hurt small businesses, especially in the off season when discretionary trips are more fragile and our city is competing with neighboring cities for dining, shopping, and beach visits. A more balanced approach would be to raise expired meter fines and street sweeping moderately and less punitively. Safety sensitive violations (fire hydrants, ADA spaces) should remain high. Pairing moderate fines with smart meter pricing and visible reinvestment into sidewalks, crosswalks, and beach access would improve the visitor experience and help attract people here year round. We should focus on compliance and visitor attraction, not punitive revenue. Thoughtful, moderate changes will protect our budget while supporting local businesses and keeping our city welcoming in every season. I appreciate your thoughtful consideration. Laura Pena No Position ADOPT A RESOLUTION AMENDING THE CITYS PARKING VIOLATION BAIL SCHEDULE INCREASING PENALTY AMOUNTS - 25-AS-068 tony higgins please click of abovr pdf document Against https://pub- hermosabeach.es cribemeetings.co m/FileStream.ashx PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Anthony Higgins Ref: Closed Session Item 4d... BBK Law City Attorney Performance Review. Dear City Council. During August 13, 2024 City Council meeting BBK Law City Attorney Michael Donegan allowed former City Manager Suja Lowenthal to stop a Public Participant mid-sentence and and issue an illegal edict. Suja said: any reference to City Staff and Staff Performance is actually inappropriate, so I am hoping that you can direct the speaker to refrain from doing so. Instead of stopping this this in its tracks, BBK City Attorney Donegan allowed Mayor Francois to put the city at risk of lawsuit by allowing him to stop the clock to give this illegal direction to the speaker. BBK law essentially provided cover for the City Manager's illegal edict and our City Attorney never publicly corrected this. It's been many years since the City's legal services have been put out to competitive bid. I think that time has come. The Law is also very clear on this point: Public comments that are critical of officials, STAFF, public policies, procedures, programs or services must be allowed, even if offensive, unless the speaker is, through their conduct, creating an actual disturbance of the meeting. Although some comments may become personal, the speaker has a protected right to provide them during their public comment. What is not protected, for example, is any type of threats or fighting words. The agency has a legitimate interest in conducting efficient, orderly business meetings. Public comment is protected speech unless the speaker's behavior actually disrupts, impedes or renders infeasible the orderly conduct of the meeting. I realize the City Attorney will tell you his first responsibility is to protect the City and Staff from lawsuits; but not by running roughshod over your constituents Public Participation rights. Thank You for Considering, tony higgins No Position Page 1 of 6Page 36 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 ADOPT RESOLUTION APPROVING CHANGES TO THE ESTABLISHED RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS - 25-CCO-039 Anthony Higgins Dear Mayor Saemann Dear Councilman Keegan Dear Councilman Francois In the 9/9/25 CCM Staff Report for this Item (17b) - Staff seems to be trying to open the doors for the Council and the Commissions to operate under different sets of Public Participation Rules. https://pub-hermosabeach.escribemeetings.com/filestream.ashx?DocumentId=18001 I hope im wrong. On December 12, 2023 the City Council adopted new restrictive Public Participation Rules. At that time the Council made it absolutely clear that the Commissions must operate under the same public participation rules as the City Council for the sake of consistency. My hope is that the Council's guidance will be that all Commissions must operate under the same or possibly less restrictive rules as the City Council related to speaker time, remote participation and visual aids. Thank You for Considering. Tony Higgins No Position CITY YARD PROJECT STATUS UPDATE - 25-PW-056 Kathy Dunbabin I support the staff report. For ADOPT A RESOLUTION AMENDING THE CITYS PARKING VIOLATION BAIL SCHEDULE INCREASING PENALTY AMOUNTS - 25-AS-068 Todd Tullis Do the informal survey data in the Staff Report include or exclude county & state surcharge amounts? Being unable to tell, I focused only on the proposed increases in the "City Penalty" portions of parking violations. Given it has been 20 years since the last increase, it is fair to raise the city penalty portions. Relative to inflation since 2005, the proposed increases to the city penalty portion of the two most commonly issued violations seem fair as well - Street Sweeping is about equal to inflation (inflation $42 vs proposed $42.50) and Expired Meter is a few dollars less (inflation $67 vs proposed $62.50). I used the inflation calculator at usinflationcalculator.com for this analysis. I did notice that for the majority of violation types with current city penalty of $35.50, the proposed increase is ~$3.50 more than inflation would otherwise indicate. If there is a realistic risk that the state or country surcharges will be increased in the near future, we should consider making the proposed city penalty portion of these violations more closely match inflation. Also there is no proposed increase to the city penalty portion of the more expensive violations (e.g. Blocking Wheelchair Access). If we are increasing bail schedule amounts mostly because we just havent done so for some time, then shouldnt these other violations should be increased for consistency of that rationale? For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Randy Balik Generally speaking, I am in favor of establishing a TID for Hermosa Beach - seems like an interesting idea to me to drive more awareness about our city and our hotel accommodations. But take this with a grain of salt as I'm certainly not an expert in how a TID functions, how to make a TID effective, or how to establish the right budget, marketing plan, and management. My position is rooted in the fact that I like just about any well-designed program that will drive more tourism to Hb and help not only our local hotels, but all of our local businesses. In this case, it is really our hotels that will determine if this is the optimal approach, and the cost is paid for by the very hotels that would (in theory) directly benefit, by way of a modest tax to their customers. Having said that, I'm not 100% convinced that the City is ready to declare its unwavering intent quite yet, and that is because I'm still not clear on the nuts and bolts here. For example, is the Hermosa Beach Chamber of Commerce and Visitors Bureau (HBCCVB) the correct Owner's Association to manage the TID? Maybe and maybe not - we need to know who all of those people will be and what their specific qualifications are to effectively manage this effort. And it is my understanding that the threshold for buy-in by the hotels is currently 50% in order to push this through....I'm not sure that's high enough, as this leaves room for bigger hotels to potentially have more of a say and force the hands of others who may not want to support this but would be forced to do so. I could go on about my concerns, but suffice it to say that I like the general concept, but perhaps better definition is needed and better vetting of the proposed management/design is warranted before a final decision by City Council can be made. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE Daniel Maria Vazquez As an Assistant General Manager in Hermosa Beach, I support the creation of a Tourism Investment District because it establishes a dedicated and reliable funding source for marketing, events, and tourism initiatives that directly benefit our hotels and community. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Marina Boulanger As the General Manager of Sea Sprite Hotel in Hermosa Beach for the last 5 years, I support the creation of a Tourism Improvement District because it provides a reliable and dedicated funding source for marketing, events, and tourism initiatives that directly benefit our hotels and community. A well-designed TID program has the power to drive more awareness of Hermosa Beach and our accommodations, while also uplifting the entire local economy. At Sea Sprite Hotel, located directly on The Strand, our success is deeply connected to the vibrancy of our community and the strength of local tourism. Increased foot traffic and overnight stays are criticalnot only to sustaining our hotel, but also to supporting restaurants, shops, bars, and entertainment venues throughout Hermosa. When guests choose to stay overnight, they engage with our neighborhood in meaningful ways, strengthening local businesses, creating jobs, and reinforcing Hermosas reputation as a destination worth returning to. The cost of this program is modest, passed on through a small assessment on hotel guests, and the benefits flow directly back to the hotels and businesses that make Hermosa unique. For this reason, I am in favor of establishing a Tourism Improvement District hereit is a smart, collaborative investment in the future of our city, our hotels, and our community. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Andrew Gawdun Aloha there City Staff and City Council. We live in a wonderful beach city in the Great City of Los Angeles that is equally captivating. Because we are one of 88 incorporated cities (and many more unincorporated towns) with many different diverse cultures, attractions and characters it is easy for the average visitor to miss Hermosa Beach while they are visiting Los Angeles. In fact, because we are farther away from major freeways (roughly 14 - 20 minutes to the 405) and most of them land in Manhattan Beach we loose the draw for folks to come all this way. In the past we relied on our beach sand to attract those that would venture out all this way. But today we live in a world where everyone is virtually marketing for the attention of a visitor to stop and stay in their community. Marketing costs. It has been said by many various council members that the City does not have the dollars to promote this City. By supporting the formation of a TID that can change. A TID has the power to directly impact the marketing of, and attraction of Hermosa Beach on a U.S. and in the near future global level. It has the ability to connect with a family in Arizona thinking of where to escape the summer heat from a single digital advertisement promoting a recently built hotel or their freshly renovated hotel neighbors just down the Strand. And that marketing costs, most hotels do not always have the capacity nor the budget to market in that way all the time. And if they do they are typically marketing their own destinations. A TID brings together a destination, highlights all the places to stay and enjoy. It creates a community destination. Over the next few years we have the World Cup, Olympics and on a global level the talented Shohei Ohtani and Yoshinobu Yamamoto baseball players that will and are driving the tourists markets to Los Angeles. Let's stop waiting around for visitors to just accidentally discover Hermosa. Let us go after them and bring them to us. For Page 2 of 6Page 37 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE Michelle Odel The vast majority of Hermosa Beach businesses havent seen a dime of profit from the Chambers work in the last 5 years. What we have seen is mismanaged funds, tone-deaf leadership priorities, and a nonstop parade of self-promotion by self-serving individuals. Until accountability and real value are delivered, throwing more money at this Chamber is a recipe for disaster. Hermosa needs leadership that understands their fiduciary duties. Against ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Kathleen Knoll Dear Mayor Seamann and Council members, I am writing to express my strong support for the formation of a Tourism Improvement District (TID) in our city. This is a long-awaited opportunity to finally establish a dedicated visitors and tourism bureausomething many of us have been working toward for well over a decade. Having served on and off the Chamber Board for the past 14 years, I know firsthand how much effort has gone into making this vision a reality. The benefits of a TID are clear and far-reaching. Our Chamber Board recently voted unanimously to pursue this opportunity. Thats fifteen dedicated members of this communityvolunteers, just like youwho are committed to making our little beach town the very best it can be. We represent local businesses and residents who want to see our community thrive by welcoming visitors in a way that is sustainable, business-friendly, and beneficial to everyone. A TID will allow us to: Create a consistent, well-funded tourism marketing program. Attract more overnight visitors who support our hotels, restaurants, shops, and services. Put our town on the map in a competitive tourism market. Leverage upcoming global eventssuch as the World Cup at SoFi Stadium in 2026 and the 2028 Olympics in Los Angelesto showcase our unique coastal community. These opportunities are too important to miss. A TID ensures that we have the tools, structure, and resources to capitalize on them while preserving and highlighting the charm of our beach town. We are a community of small businesses and volunteers working side by side with you to strengthen our local economy, support our residents, and celebrate the place we are proud to call home. I urge you to vote in favor of the Tourism Improvement District and help us move this important initiative forward. Thank you for your time and your continued commitment to our city. Sincerely, Kathy Knoll. Uncorked For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 andrea n giancoli Greetings Esteemed Mayor, Mayor Pro Tem, and Councilmembers, As a proud resident of Hermosa Beach, I am writing to express my strong support for the establishment of the Hermosa Beach Tourism Investment District (HBTID). A visitor-funded initiative aimed at boosting overnight stays is crucial for the future of Hermosa Beach. Increased tourism will lead to a more dynamic local economy, heightened visibility for our city, enhanced year-round local business activity, and improved community engagement for everyone. I am pleased to know that the funding for this initiative will come from hotel guests, rather than from taxpayers or local businesses, and that it will be managed with a commitment to transparency and accountability. With significant global events, such as the 2026 World Cup and the 2028 Olympics, approaching, now is the opportune moment to invest in Hermosa Beach's long-term success as a travel destination. These events present unique opportunities that we should leverage to attract international visitors and gain media attention. Key Details about HBTID: Who contributes? Visitors will pay a 2% assessment on room rates for stays shorter than 30 days, not the hotels themselves. Estimated Revenue: Projected to raise around $727,500 annually, exclusively for the marketing of Hermosa Beach and the enhancement of the visitor experience. Management: The program will be overseen by the HB Chamber & Visitors Bureau Tourism Committee, which includes hotel representatives, with city oversight and annual reporting. Duration: An initial term of five years, with the possibility of renewal based on its effectiveness. How the Funds Will be Used: Marketing & Sales (approximately 71% of the budget): This includes internet, print, TV, and radio advertising, social media engagement, Truly Hermosa magazine, trade shows, public relations, event promotions, lead generation, and more. Destination Improvements: Funds will also be allocated for beautification, lighting, and enhancements to improve the overall visitor experience. Administration & Reserve: This encompasses oversight, accountability measures, contingency funds, and city collection fees. Why the HBTID is important: The HBTID will establish a sustainable funding stream, paid for by visitors, that will: Promote Hermosa Beach as an overnight destination. Attract high-value visitors who stay longer and frequent our local businesses. Support our local economy. Beautify our city. Increase our visibility leading up to major global events such as the 2026 FIFA World Cup and the 2028 Summer Olympics. Currently, the City allocates no budget for tourism marketing. Without this initiative, Hermosa Beach risks lagging behind neighboring cities that already have established Tourism Investment Districts, of which more than 100 exist across California, including Santa Monica, West Hollywood, and San Diego. Thank you for considering this important opportunity to advance our community For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE Dave Davis I am writing in support of the creation of a Tourism Improvement District (TID) in Hermosa Beach. A TID in Hermosa Beach would provide stable, dedicated funding to boost tourism marketing, attract overnight visitors, and support events that benefit the local economy. Funded by lodging businesses, the TID would be overseen by a dedicated committee of local stakeholders, ensuring transparency, accountability, and alignment with community priorities. This locally driven approach helps Hermosa Beach compete with nearby coastal destinations while preserving public resources. Thank you for your consideration and support. For Page 3 of 6Page 38 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 ADOPT RESOLUTION APPROVING CHANGES TO THE ESTABLISHED RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS - 25-CCO-039 Anthony Higgins Dear City Council Dear City Manager Napolitano For the first time in 7 years i believe the City is on a right track but doesn't mean all is well on the home front; especially related to Public Participation where the jury is still out. For years our previous City Manager and a Council led by former Councilman Massey preached that Remote Public Participation, especially on non-agenda items, was inherently dangerous and therefore needed to be constrained. This view was also strongly supported by Councilman Jackson. They emphasized fear...Fear that Council and Commissions would be overwhelmed by malevolent callers that would prevent the city from efficiently handling it's business and cause meetings to run into the wee hours of the night. Most knew this was a ruse and that Lowenthal, Massey, Jackson & Detoy were simply using September 2023 Zoom Bomb incident to manufacture a crisis so they could further restrict public participation, control the narrative and implement their vision of what was best for the city while minimizing or eliminating the opportunity for the public to express dissenting views. Here you need to look no further than the Sales Tax Ballot initiative or the Civiic Facilities Community Engagement process to understand how this worked 1) The sales tax ballot initiative failed to present an honest assessment of the pros & cons while insisting that obviously slanted promotional material was in fact educational material. 2) Using a similar tactic, the Civic Facilities Community Engagement Process the City Manager led the public by the nose towards her preferred solution; Option 2, a brand new showcase city hall funded using city property for a new downtown hotel. These manipulations led to a significant loss of public trust in the City's Community Engagement Processes. That said, my interest in Public Participation is simple: A. The Public be allowed to participate remotely for 3 minutes during GENERAL PARTICIPATION in ALL Council and Commission meetings, AND - Unreasonable overblown fears are NOT used to restrict the public from using visual aids in any Council and Planning, Parks or Public Works COMMISSION meeting. i don't think it's a stretch to say that without significant changes to Community Engagement and a commitment to giving the public every reasonable opportunity to voice their concerns and influence policy the city will never be trusted with a sales tax increase or nor will voters pass a bond for needed Civic Facilities improvements Please consider this: The sky will not fall if the public is allowed to use visual aids to support their arguments on agenda and non agenda items. Rather than default to restrictive processes that assume the worst outcomes; provide some simple clear & consistent guidelines and make changes as the needs arise. There are a few simple ground rules that need to be followed: 1. Although some comments may become personal, the speaker has a protected right to provide them during their public comment. What is not protected is any type of threats or fighting words. 2. The definition of fighting words is simple. Its words meant to incite IMMEDIATE violence. Its almost impossible to do that over the phone. 3. It really doesn't matter whether the participant makes his/her points in person, remotely or on the big screen in the Council chambers; the same rules of conduct should apply. 4. The agency has a legitimate interest in conducting efficient, orderly business meetings and this must be respected by the public. 5. Public comment is protected speech unless the speaker's behavior actually disrupts, impedes or renders infeasible the orderly conduct of the meeting. The Councilmen, Commissioners and staff should be able to follow these basic guidelines and the City can make corrections as it goes. Finally in the interest eliminating half-truths; the city should correct the Council & Commission agendas to inform the public that (1) the Brown act does in fact allow the council to briefly answer questions posed by the public during public participation, (2) it does allow the council or commission members to ask on the spot brief clarifying questions of the public participant and (3) it does allow council members to briefly comment on what the public participant said. We will never get the best Community Engagement if we are afraid of making a few mistakes. We can correct these as we go. Thank You for Considering tony higgins INTRODUCE AN ORDINANCE AMENDING SECTION 17.42.180.D OF THE HERMOSA BEACH MUNICIPAL CODE, ZONE TEXT AMENDMENT (TA 25-02), TO EXTEND THE SHORT-TERM VACATION RENTAL PROGRAM FOR AN ADDITIONAL TWO YEARS UNTIL OCTOBER 25, 2027 - 25-CDD-119 Scott Hayes I fully support the extension of the Citys Short Term Vacation Rental program. The Coastal Commission has stated that they oppose blanket vacation rental bans but in their 2016 memo to Community Development Directors they state, in situations where a community already provides an ample supply of vacation rentals and where further proliferation of vacation rentals would impair community character or other coastal resources, restrictions may be appropriate. Hermosa Beachs STVR program provides reasonable and balanced regulations that protect the residentially zoned areas of our City from the problems inherent with STVRs without completely banning short term vacation rentals. Hermosa Beach has many hotels in and out of the Coastal Zone. By my estimation we have nearly 200 rooms in the coastal zone plus the Beach Surf Hostel which offers a low-cost option to visitors. I believe that with the 20+ rooms that have been added to the vacation rental market as a result of the Citys program, we are providing adequate accommodations for visitors. Please vote to extend the Short Term Vacation Rental program. https://documents.coastal.ca.gov/assets/la/Short_Term_Vacation_Rental_to_Coastal_Planning_&_Devt_Directors_120616.pdf For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Lenny LaRocca Dear Mayor and Councilmembers, As a lifetime resident of Hermosa Beach (Lenny), and together as local business owners and active members of the Chamber of Commerce, we wholeheartedly support the formation of the Hermosa Beach Tourism Investment District (HBTID). Hermosa is more than where we workits our home. Weve raised our family here, built our business here, and are deeply invested in its future. A dedicated, visitor-funded program to promote overnight stays will strengthen our local economy, support small businesses, and showcase the community we love to the world. We appreciate that this initiative is funded by hotel guestsnot our residents or local businessesand that it will be managed with transparency. With global events like the World Cup and Olympics approaching, now is the time to ensure Hermosa shines on the international stage. Thank you for considering this important step for the future of our city. Sincerely, Lenny & Teodora LaRocca LaRocca Real Estate Group | Compass Hermosa Beach For Page 4 of 6Page 39 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Tony Cordi Mayor and council members, There have been several exciting changes in Hermosa over the past few years and, perhaps not surprisingly, there are both enthusiastic supporters and frustrated detractors. We have seen the addition of a number of Michelin-mentioned restaurants, including a Bib Gourmand winner, as well as the sale of the B of A and the Strand & Pier properties. These two property sales and their pending redevelopment will have a profound impact on the business landscape downtown. The formation of the TID will further build on all of these significant enhancements to the city. One of the primary objectives of the TID would be to increase the annual average occupancy rates for the hotels citywide. At 70% average occupancy, there are about 57,000 vacant hotel room nights a year. Two things will happen when the TID is successful: the occupancy rates will increase as will the average nightly room rates. The benefit to the city of full occupancy at the current average room rates would be an additional $1.5 M of TOT income. There are economic development advantages as well. Most local businesses have seen steady or slight revenue declines at a time when all of their expenses continue to increase. There is only so much that the city can do to help with this other than to support any and all efforts to increase the number of visitors to Hermosa. The foot traffic data that we have seen shows a very impressive total of 1.2 million unique visitors to downtown Hermosa annually; however, well over 600,000 only come for one day. The TID would be able to bring in even more visitors while also reducing the number of one-day visitors. Not only would the TOT income to the city increase, but so too would the sales tax income. Please consider the benefits to the city and the businesses with the formation of the TID. Respectfully, Tony Cordi For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Courtney Ryan I fully support the establishment of the Tourism Investment District (TID) in Hermosa Beach. Since 2018, I have served as both General Manager and Director of Sales at Hotel Hermosa. In prior years, I have observed firsthand the positive impact similar TIDs have had in other Los Angeles communities. Marketing Hermosa Beach as a destination will directly benefit our local hotels through increased average daily rates, extended lengths of stay, and overall revenue growth. Additionally, the TID will generate greater foot traffic and increase tax revenue to the city. Hotel Hermosas occupancy is heavily influenced by weather and local beach events. A dedicated marketing strategyfunded through the TIDwill help create consistent demand within Hermosa Beach itself, reducing reliance on external factors and limiting the loss of market share to neighboring cities. Importantly, the TID fee does not impact hotel profitability or increase taxes for residents. This nominal fee is collected from hotel guests and reinvested into promoting Hermosa Beach. Oversight of the TID will be managed by a committee of local stakeholders, ensuring transparency and alignment with the communitys goals. The City will also have visibility into how funds are allocated, creating a collaborative and accountable framework that benefits all. For INTRODUCE AN ORDINANCE AMENDING SECTION 17.42.180.D OF THE HERMOSA BEACH MUNICIPAL CODE, ZONE TEXT AMENDMENT (TA 25-02), TO EXTEND THE SHORT-TERM VACATION RENTAL PROGRAM FOR AN ADDITIONAL TWO YEARS UNTIL OCTOBER 25, 2027 - 25-CDD-119 Tracy Adams This is just the latest "money grab" by Chamber insiders. Stop this mess. The Hotels will be full as can be regardless of this stupid plan to extort money from Hotel operators. - ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE Claudia Berman I'm for the TID. It's a great investment in Hermosa Beach. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Michelle Crispin As President of the Hermosa Beach Chamber of Commerce and Visitors Bureau, I strongly support the creation of a Tourism Improvement District (TID). Hermosa Beach has a once-in-a-generation opportunity ahead - with the 2028 Olympics and FIFA World Cup drawing global attention to Southern California. We need to ensure our city is prepared to compete and shine. A TID provides the dedicated funding and structure to promote Hermosa as a destination, drive tourism, and support our local economy - not just during major events, but year-round. Importantly, this is not a tax on residents. Its a small fee paid only by hotel guests - visitors who benefit from our beaches, culture, and hospitality. TIDs are a proven model, already used successfully in neighboring cities like Redondo Beach, which operates its own tourism marketing district to support destination promotion and attract overnight visitors. With a TID, Hermosa can launch targeted marketing campaigns, partner with regional tourism leaders, and highlight our local businesses, hotels, and lifestyle. Lets not let this opportunity pass us by. For Page 5 of 6Page 40 of 731 CITY COUNCIL ECOMMENT REPORT | 09-09-2025 ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Bob Kaufman Dear Honorable Mayor Saemann and City Council, The so-called letters of support for this tax dont come from hotel owners. They come from Chamber Board Members at the request of Jessica Accamando, the architect of this scheme, just as she was behind the failed sales tax initiative. Do we really believe Hermosas hotel owners want to pay $4 million in new taxes over the next five years and then hand it all to the Chamber to spend? Of course not. These letters from Board Members Dave Davis, Andrea Giancoli, Kathy Knoll, Andrew Gauden, Lenny LaRocca, Tony Cordi, and Marina Boulanger are nothing more than an attempt to force nine Hermosa hotels to hand $3.7 million to them to manage. Its a self-interested shakedown, plain and simple. The truth is, the Chamber has been gutted by years of self-dealing, financial excess, and mismanagement. Its now running entirely on reserves that took decades to build. Dont be fooled: these Chamber Board Members cant even manage their own financial affairs, let alone a $4 million HBTID. Unless all nine hotels step forward and publicly ask for this tax, this proposal should be rejected outright. Tell the Chamber and its Consultant to take a hike. Follow the Money. Against PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Howard Lee Says Decades Decades Overdue For RFP on City Attorney Services. Council - this will be a major issue in the city election next year if this council does not make the effort LONG OVERDUE. For PUBLIC COMMENT Howard Lee Noted herein this Agenda is the excellent improvement with the clear labeling of the STAFF report and Attachments of each Item in this Council meeting Agenda. This follows the Parks & Recreation Department having first led the way with their clear labeling of each of the Parks & Rec Commission Agenda-Items STAFF report and ATTACHMENTS. It would be a additionally good if the Public Works Department, and the Community Development Department now also followed suit with their PW Commission and Planning Commission meeting Agendas to aid all concerned with consistency of agendas; that is with the clear labeling each of their Agenda-Items STAFF report and ATTACHMENTS as accomplished in this 9/9/25 Council Meeting Agenda. For ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. - 25-CMO-059 Laura Pena Dear Mayor, Council Members, and Staff - I support our hospitality businesses creating a Tourism Improvement District (TID) to increase the demand for overnight tourism in our City. I want to offer some constructive feedback and recommendations to help ensure the TID is both effective and sustainable. 1. Tourism Committee Governance: I believe it would be helpful to clarify how the committee will be structured. Recommendations: At least 2/3 of the committee seats held by assessed businesses. Defining the eligibility criteria for other members such as a skill based matrix on size, location, type (chain or boutique), digital advertising experience, event management, etc. Add a City Liaison as an advisory (non-voting) role to improve communication. 2. Budget - Protecting Marketing Funds: As worded, the City and the HBCCVB shall have the authority to dilute core marketing funds into overhead by no more than 15% of the total budget per year. I agree with this assessment since funds should be primarily used for marketing and activity improvements. Recommendations: Providing reasonable language safeguarding these intentions would be helpful since this will preserve the TIDs primary purpose while still allowing operational flexibility. 3. Clearer Language: Proposition 26 requires funds be spent on a "specific benefit conferred or privilege granted directly to the payor." Language such as "visitor experience improvements" is subjective and could be challenged. For example, if funds are spent on improved lighting in the Plaza, how does that directly benefit the hotels? Otherwise, it could be argued as a general community benefit if not tightly tied to the hotel areas. Recommendation: Clarify the phrase visitor experience improvements, so it will be less likely challenged under Proposition 26. Specifying measurable outcomes with beautification and improvements directly adjacent to the hotel or visitor corridors. 4. Renewal & ROI Metrics: "The proposed HBTID will have a five year life...After five years, the HBTID may be renewed for up to 10 years." The renewal criteria are undefined. Recommendation: Clearly define ROI metrics (ADR, occupancy rates, etc) included in the annual reports. The renewal should be tied to clear performance benchmarks. 5. Legal Risk Funds: "In the event of a legal challenge against the HBTID, any and all assessment funds may be used for the costs of defending the HBTID." This could drain marketing funds into litigation, undermining benefits to the hotels. Plus, there is no cap or limits. Recommendation: Cap at 5% of annual budget for legal defense, with City sharing costs above that amount. I believe our City should support efforts by our hotels to organize and develop a strong marketing and advertising arm around a Tourism Improvement District (TID). If it is their collective belief, this is the best method to do, we should not stand in their way. A Tourism Improvement District is not just an investment in our hotels, its an investment in our entire city. By giving our hotel partners the dedicated tools to market our City, attract new visitors, and increase overnight stays, we secure sustainable revenue that supports us especially in the off season while strengthening our community identity. The hotels are stepping up to lead and self fund this effort, and the benefits will ripple across restaurants, shops, and residents alike. Supporting the creation of a TID is supporting our Citys future vibrancy and economic resilience. As always, I appreciate your thoughtful consideration. Laura Pena For Page 6 of 6Page 41 of 731 Dear City Council, The staff report says: In determining the market rate of parking citation penalties, staff conducted an informal survey of local cities that issue parking citations and found that the City's existing fine of $38 for street sweeping and an AVERAGE of $48 for all citations were low compared to other cities. The problem is the table below says nothing specifically about the NEW HERMOSA AVERAGE fines nor the average fines for cities. Unless the city can better answer the four questions below it would be irresponsible to proceed: 1) The NEW Hermosa average fine, 2) The percent increase of that NEW average fine and, 3) Data comparing Hermosa's NEW average fine to the average fine of the other cities listed in the table above. Anthony Higgins PDF Attachment for item 17.d Page 42 of 731 4) A clearer definition of the distribution (%) identifying who will pay these new fines, i.e. residents vs businesses vs visitors. Thank You for considering. tony higgins Page 43 of 731 1 CITY OF HERMOSA BEACH CITY COUNCIL MEETING MINUTES August 26, 2025 5:00 p.m. Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Mayor Rob Saemann, Mayor Pro Tem Mike Detoy, Councilmember Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois Staff Present: Interim City Manager Steve Napolitano, Deputy City Attorney Jason Baltimore, Administrative Services Director Brandon Walker, City Clerk Myra Maravilla, Community Development Director Alison Becker, Community Resources Director Lisa Nichols, Human Resources Manager Tiffany Nguyen, Police Chief Landon Phillips, Public Works Director Joe SanClemente, Planning Manager Alexis Oropeza, Acting Senior Office Assistant Ariana Rodriguez _____________________________________________________________________ 1. CLOSED SESSION—CALL TO ORDER 5:00 PM Mayor Saemann called the Closed Session meeting to order at 5:00 p.m. 2. ROLL CALL City Clerk Myra Maravilla announced a quorum. 3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Mayor Saemann opened Public Comment. In Person Public Comment: • Jim Holtz 4. RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 5:05 p.m. 4.a MINUTES: Approval of minutes of Closed Session held on July 22, 2025 4.b Conference with Legal Counsel Page 44 of 731 2 Existing Litigation—Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case) Name of Case: Todd Koerner v. City of Hermosa Beach et al. Case Number: 25STCP00891 Date of Filing: March 7, 2025 4.c Conference with Legal Counsel Existing Litigation—Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (2 cases) Name of Case: Jonathan Cruz v. City of Hermosa Beach Case Number: EDCV 23-2593 JGB (DTBx) Date of Filing: March 1, 2023 Name of Case: Jonathan Cruz v. City of Hermosa Beach Case Number: 22STRCV01015 Date of Filing: December 5, 2022 5. OPEN SESSION—CALL TO ORDER 6:00 PM Mayor Saemann called the Open Session to order at 6:09 p.m. 6. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Simon Maddox. 7. ROLL CALL City Clerk Maravilla announced a quorum. 8. CLOSED SESSION REPORT Deputy City Attorney Jason Baltimore provided the Closed Session Report. No reportable action was taken. 9. ANNOUNCEMENTS—UPCOMING CITY EVENTS Mayor Saemann announced the following: Hermosa Beach Open will take place Thursday, September 4, through Sunday, September 7, on the volleyball courts north of the Pier. Hermosa Friends of the Parks will host annual Movies at the Beach on Saturday, September 6 and 13. Hermosa Beach Concert Series will be held on September 7 and September 14, beginning at 3:00 p.m. on both days. 10. APPROVAL OF AGENDA Page 45 of 731 3 Moved by: Councilmember Keegan Seconded by: Mayor Saemann To move the City Manager Report to the end of the agenda and to hear Municipal Matter 17.i before Municipal Matter 17.a. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 11. PROCLAMATIONS / PRESENTATIONS 12. CITY MANAGER REPORT Interim City Manager Steve Napolitano provided the City Manager Report. 13. PUBLIC COMMENT Mayor Saemann opened Public Comment. The following public comment was provided. In Person Public Comment: • Scott Hayes • Genavieve • Robert Aronoff • Jaden Theodora • Eric Oakes • Jim Holtz • Yvonne Bernard • Charles Bellicker 14. CITY COUNCILMEMBER COMMENTS Mayor Saemann provided comments about his affiliation with the Hermosa Beach Kiwanis Club. Councilmember Jackson provided comments about a vote taken at the July 22nd meeting for the Hermosa Beach Kiwanis Club annual tree lot. Councilmember Keegan provided comments about his past affiliation with the Hermosa Beach Kiwanis Club. Mayor Saemann provided information about his affiliation with the Hermosa Beach Sister City Association. Page 46 of 731 4 Councilmember Francois asked about an action taken by the Planning Commission, ranked choice voting, and the City's historic designation program. Councilmember Jackson provided comments about the Hermosa Beach Museum 9th Annual Gala, its accreditation process, and thanked staff for providing a crossing guard at a designated crosswalk. Councilmember Jackson also asked various questions about the Tsunami Siren Program and Emergency Management Coordinator Maurice Wright provided information about it. 14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES Councilmember Francois provided information about the Santa Monica Bay Restoration District meeting he attended. 15. CONSENT CALENDAR Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan Mayor Saemann and Mayor Pro Tem Detoy pulled item 7.a from the July 28, 2025, Planning Commission minutes, listed as item 15.d, to discuss at a future City Council meeting in September 2025, and to approve the balance of the Consent Calendar. Ayes (4): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Keegan, and Councilmember Francois Abstained (1): Councilmember Jackson Motion Carried 15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. Motion Carried 15.b CITY COUNCIL MEETING MINUTES - 25-CCO-034 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan Page 47 of 731 5 To approve the minutes of the July 22, 2025, Regular Meeting and the July 22, 2025, Special Meeting. Motion Carried 15.c CHECK REGISTERS - 25-AS-066 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the check registers for the period of July 16, 2025, through August 13, 2025. The Administrative Services Director certifies the accuracy of the demands. Motion Carried 15.d PLANNING COMMISSION MEETING MINUTES - 25-CDD-110 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the action minutes of the Special Meeting of July 28, 2025 and the Regular Meeting of August 19, 2025, and Mayor Saemann and Mayor Pro Tem Detoy pulled item 7.a from the July 28, 2025, Planning Commission minutes, listed as item 15.d, to discuss at a future City Council meeting in September 2025. Motion Carried 15.e PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS - 25- CDD-115 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the tentative agendas for the September 8, 2025, Special Meeting and the September 16, 2025, Regular Meeting. Motion Carried 15.f PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING MINUTES - 25-CR-061 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the action minutes of the July 1, 2025, Regular Meeting. Page 48 of 731 6 Motion Carried 15.g CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF AUGUST 18, 2025 - 25-PW-051 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the Capital Improvement Program Status Report as of August 18, 2025. Motion Carried 15.h ADOPT A RESOLUTION APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE OCEAN PROTECTION COUNCIL FOR SEA LEVEL RISE ADAPTION PLAN AND VULNERABILITY ANALYSIS AND EXECUTE A GRANT AGREEMENT - 25-CMO-054 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To adopt Resolution No. RES-25-7510 to accept $583,307 from Senate Bill 1 Sea level rise adaptation planning grant funds from the Ocean Protection Council (OPC) for the implementation of a Sea Level Rise Adaptation Plan (SLRAP) and a Vulnerability Analysis and authorize the City Manager to execute the grant agreement and the City Clerk to attest, subject to approval by the City Attorney. Motion Carried 15.i LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR MAY 2025 - 25-CMO-052 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the May 2025 Fire and Ambulance monthly report. Motion Carried 15.j LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR JUNE 2025 - 25-CMO-053 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the June 2025 Fire and Ambulance monthly report. Page 49 of 731 7 Motion Carried 15.k APPROVAL OF AGREEMENT WITH THE WOMAN’S CLUB OF HERMOSA BEACH FOR USE OF THE CLARK BUILDING - 25-CR-058 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To approve an agreement with the Woman’s Club of Hermosa Beach (Woman’s Club) for use of the Clark Building beginning September 2025 through December 2028; and authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney. Motion Carried 16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M 17. MUNICIPAL MATTERS 17.a ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE POLICE MANAGEMENT GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-057 Cyndi Stafford provided a presentation. Mayor Pro Tem Detoy asked various questions. Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann To adopt Resolution No. RES-25-7510 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Police Management Group for Fiscal Years 2026-2028. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.b ADOPT A RESOLUTION FOR WAGES AND EMPLOYMENT TERMS AND CONDITIONS FOR UNREPRESENTED EMPLOYEES EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-065 Cyndi Stafford provided a presentation under item 17.a. Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann Page 50 of 731 8 To adopt Resolution No. RES-25-7512 approving wages and terms and conditions of employment in Exhibit A for the Unrepresented classifications for the Fiscal Years (FY) 2026-2028. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.c ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT, TEAMSTERS LOCAL 986, EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-057 Cyndi Stafford provided a presentation under item 17.a. Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Francois To adopt Resolution No. RES-25-7513 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986 (Teamsters) for the Fiscal Years (FY) 2026-2028. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.d ADOPT A RESOLUTION TO ADOPT THE SIDE LETTER TO THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP MEMORANDUM OF UNDERSTANDING FOR FISCAL YEARS 2026- 2028 - 25-AS-058 Cyndi Stafford provided a presentation under item 17.a. Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann To adopt Resolution No. RES-25-7514 to adopt the Side Letter to the Professional and Administrative Employees (PAE) Memorandum of Understanding. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried Page 51 of 731 9 17.e ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION BARGAINING GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25- AS-067 Human Resources Manager Tiffany Nguyen provided a presentation. Councilmember Jackson provided comments. Mayor Saemann provided comments. Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Francois To adopt Resolution No. RES-25-7515 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers’ Association (POA) Bargaining Group for the period of July 1, 2025 through June 30, 2028. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.f ADOPT A RESOLUTION TO RETROACTIVELY APPROVE A SECTION 125 CAFETERIA PLAN AND ADOPTION AGREEMENT - 25-AS-064 Human Resources Manager Tiffany Nguyen provided a presentation. Moved by: Mayor Saemann Seconded by: Mayor Pro Tem Detoy To adopt Resolution No. RES-25-7516 to approve a Section 125 Cafeteria Plan, retroactive to January 1, 2023; and authorize the City Manager to execute a Section 125 Cafeteria Plan Adoption Agreement, subject to approval by the City Attorney. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.g AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CIP 699 PARKING LOT C IMPROVEMENTS TO H.W. LOCHNER, INC. - 25-PW-050 Public Works Director Joe SanClemente provided a presentation. Councilmember Francois asked various questions. Page 52 of 731 10 Moved by: Mayor Pro Tem Detoy Seconded by: Mayor Saemann To award a contract for construction management and inspection services for CIP 699 Parking Lot C Improvements to H.W. Lochner, Inc. at a not-to- exceed amount of $256,720.60 for a term of one year ending August 26, 2026, with an option to allow the City manager to extend up to one additional year; authorize the Public Works Director to establish a 10 percent project contingency of $25,672; authorize the City Manager to approve contract amendments up to the amount of the approved project contingency; and authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.h ADOPT TWO RESOLUTIONS AND RATIFY THE EMERGENCY CONTRACT FOR THE SINKHOLE AND STORM DRAIN REPAIRS ON VALLEY DRIVE - 25-PW-049 Public Works Director Joe SanClemente provided a presentation. Mayor Pro Tem Detoy identified that he lives within 500 feet of the emergency repair site and recused himself from the dais. He did not participate in the discussion or vote. Moved by: Mayor Saemann Seconded by: Councilmember Keegan To adopt Resolution No. RES-25-7517, requiring a four-fifths (4/5) vote of the City Council, pursuant to Public Contract Code Section 22050, to declare an emergency in response to a sink hole on Valley Drive due to storm drain failure, ratify the action taken by the City Manager, and authorize the City Manager to take further action as may be necessary (Attachment 2); adopt Resolution No. RES-25-7518 proclaiming the termination of the existence of a local emergency (Attachment 2); and authorize the Director of Public Works to file a Notice of Completion following completion of the project. Ayes (4): Mayor Saemann, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Recused (1): Mayor Pro Tem Detoy Motion Carried 17.i CONSIDERATION OF REVERTING GENERAL PUBLIC COMMENTS TO THREE MINUTES PER SPEAKER AND INCLUDING REMOTE Page 53 of 731 11 PUBLIC PARTICIPATION FOR THE GENERAL PUBLIC COMMENT PERIOD - 25-CCO-032 City Clerk Myra Maravilla provided a presentation. Mayor Pro Tem Detoy requested information about the Informational Items category on the agenda. Councilmember Francois provided comments and asked about separating out the Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates from the City Councilmember Comments category. In Person Public Comment: • Elka Worner • John Burry Virtual Public Comment: • Kent Allen • Laura Pena Mayor Pro Tem Detoy provided comments. Councilmember Jackson provided comments. Councilmember Keegan provided comments in support of reverting to three minutes per speaker for general Public Comment and to allow remote participation. Mayor Saemann provided comments in support of remote participation during general Public Comment, eliminating the 30-minute time limit, reverting to 3 minutes per speaker, and to allow visual aids for items on the agenda. Moved by: Councilmember Francois Seconded by: Mayor Saemann To amend Resolution No. RES-24-7414 as follows: 1. To revert General Public Comment to 3 minutes and to allow a remote participation option; 2. To move the City Manager Report before the second General Public Comment opportunity; 3. To add a new Informational Items category after the second General Public Comment opportunity; Page 54 of 731 12 4. To separate the City Councilmember Comments from the Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates item; and 5. To eliminate the 30-minute time limit for the first General Public Comment opportunity. A friendly amendment was made by Mayor Saemann, accepted by Councilmember Francois, to allow visual aids to be displayed during live meetings by public commenters for items listed on the agenda only and to be provided to the City Clerk at least 24 hours before the meeting and subject to approval by the City Clerk. Ayes (3): Mayor Saemann, Councilmember Keegan, and Councilmember Francois Noes (2): Mayor Pro Tem Detoy, and Councilmember Jackson Motion Carried 17.j INTRODUCTION OF AN ORDINANCE UPDATING THE CAMPAIGN CONTRIBUTION LIMIT - 25-CCO-033 Moved by: Councilmember Keegan Seconded by: Mayor Pro Tem Detoy To introduce by title only and waive first reading of Ordinance No. ORD- 25-1488 updating the campaign contribution limit to five hundred dollars. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 18. FUTURE AGENDA ITEMS Mayor Saemann with the support of Mayor Pro Tem Detoy and Councilmember Jackson, requested an action item to discuss amending Ordinance No. ORD-98- 5937 no later than September 2025. Mayor Saemann with the support of Councilmember Keegan, requested an informational item to discuss allowing any vehicle type to park at any parking stall with a charging station which are currently reserved for electric vehicles. Councilmember Jackson with the support of Mayor Saemann and Councilmember Keegan, requested an action item to direct the Public Works Director and the Community Resources Director to commence discussions with the Hermosa Beach Museum to renovate the unused vacant space adjacent to their location. Page 55 of 731 13 Councilmember Francois with the support of Mayor Saemann and Councilmember Jackson, requested an action item to consider adding another accessible mat, extending the "T" to the water line, and to seek grant funding to study a permanent solution to the current accessible mat setup. The City Council directed the Parks, Recreation, and Community Resources Advisory Commission to review all rules, regulations, and ordinances governing the sale of merchandise on the beach, and to assess Manhattan Beach's sale of merchandise on the beach policies and procedures for professional volleyball tournaments. 18.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-056 19. PUBLIC COMMENT 20. ADJOURNMENT Councilmember Keegan read a eulogy in memory of Hermosa Beach resident Maggie Moore, who passed away on August 8, 2025. Mayor Saemann adjourned the meeting in memory of Maggie Moore at 8:59 p.m. Page 56 of 731 City of Hermosa Beach | Page 1 of 1 Meeting Date: September 9, 2025 Staff Report No. 25-AS-070 Honorable Mayor and Members of the Hermosa Beach City Council CHECK REGISTERS (Administrative Services Director Brandon Walker) Recommended Action: Staff recommends City Council receive and file the check registers for the period of August 21, 2025, through August 27, 2025. The Administrative Services Director certifies the accuracy of the demands. Attachments: 1. Check Register 8/21/2025 2. Check Register 8/27/2025 Respectfully Submitted by: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Henry Chao, Finance Manager Approved: Steve Napolitano, Interim City Manager Page 57 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 1 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109707 8/21/2025 ANDERSON, MAUREEN Parcel 4188 012 050 SEWER & STREET LIGHT TAX REBATE/202417647 001-6871 142.37 105-3105 24.61 Total : 166.9817647 109708 8/21/2025 AT&T 960 461-1985 555 7 PD COMPUTER CIRCUITS/AUG2500321 001-2101-4304 248.55 Total : 248.5500321 109709 8/21/2025 AT&T MOBILITY 287298411168X0810202 PD&CSO CELL PHONES/LPR CAMERAS/JUL2513361 001-2101-4201 117.60 001-2101-4304 1,101.88 001-3302-4304 88.44 Total : 1,307.9213361 109710 8/21/2025 AUBE, BRIANA PO44315 CERTIFICATION REIMBURSEMENT23330 001-4202-4317 844.73 Total : 844.7323330 109711 8/21/2025 BARROWS, PATRICK PO44316 INSTRUCTOR PYMT CLASSES THRU 8.14.2517271 001-4601-4221 2,593.50 Total : 2,593.5017271 109712 8/21/2025 BEACHSPORTS PO44317 INSTRUCTOR PYMT CLASSES THRU 8.8.2518036 001-4601-4221 21,190.91 INSTRUCTOR PYMT CLASSES THRU 8.15.25PO44359 001-4601-4221 24,369.54 Total : 45,560.4518036 109713 8/21/2025 BEACHVOLLEYBALLCAMPS.COM PO44318 INSTRUCTOR PYMT CLASSES THRU 8.8.2514513 001-4601-4221 3,113.15 INSTRUCTOR PYMT CLASSES THRU 8.15.25PO44360 001-4601-4221 3,970.91 Total : 7,084.0614513 109714 8/21/2025 BURKE, WILLIAMS & SORENSEN 343598 LABOR NEGOTIATION SERVICES/APR2520054 001-1203-4201 2,100.00 LABOR NEGOTIATION SERVICES/MAY25345552 001-1203-4201 6,562.50 Attachment 1Page 58 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 2 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109714 8/21/2025 (Continued)BURKE, WILLIAMS & SORENSEN20054 LABOR NEGOTIATION SERVICES/JUN25347268 001-1203-4201 9,015.50 Total : 17,678.0020054 109715 8/21/2025 CALIFORNIA MARKING DEVICE 7553 MAT REQ 611840 NAMEPLATES00262 001-2101-4305 48.29 Total : 48.2900262 109716 8/21/2025 CAMPSURF PO44361 INSTRUCTOR PYMT CLASSES THRU 8.15.2523410 001-4601-4221 1,145.45 Total : 1,145.4523410 109717 8/21/2025 CENTERS OF CA, A MEDICAL CORP, OCCUPATIONAL HEALTH87624552 PRE-EMPLOYMENT EVALS 7.28-7.29-2523578 001-1203-4320 1,291.00 PRE-EMPLOYMENT EVALS 8.2.2587695265 001-1203-4320 248.00 PRE-EMPLOYMENT EVALS 8.4.2587696627 001-1203-4320 626.00 Total : 2,165.0023578 109718 8/21/2025 CHARTER COMMUNICATIONS 241350501080125 HD PEG CHANNEL 8/AUG2520236 715-1206-4201 636.00 Total : 636.0020236 109719 8/21/2025 CITIBOT, INC.2744 WEBSITE CHATBOT ANNUAL RENEWAL23577 715-1206-4201 8,250.00 Total : 8,250.0023577 109720 8/21/2025 CSG CONSULTANTS, INC 61485 STAFF AUGMENTATION FOR CDD/MAY2523450 001-4201-4201 10,307.60 001-4101-4201 15,461.40 Total : 25,769.0023450 109721 8/21/2025 DADIGAN, KEATON PO44240 REFRESHMENTS FOR DUI OPS STAFF22325 001-2101-4305 176.98 Total : 176.9822325 109722 8/21/2025 DAVIS, CHRISTINA PO44325 INSTRUCTOR PYMT CLASSES THRU 8.16.2522389 001-4601-4221 9,240.00 Page 59 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 3 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 9,240.00 109722 8/21/2025 DAVIS, CHRISTINA22389 109723 8/21/2025 DOVE, GUY PO44327 TR1192 MODULE 5 CLOSEOUT19358 001-2101-4312 455.11 Total : 455.1119358 109724 8/21/2025 FRONTIER 323-155-6779-0822065 FIBER OPTIC LINES/AUG2519884 715-1206-4201 239.63 Total : 239.6319884 109725 8/21/2025 GRAINGER 9608236932 MAT REQ 804963 MAINTENANCE SUPPLIES10836 161-3109-4309 658.94 Total : 658.9410836 109726 8/21/2025 GROH, MARK LEE HB-060 CITATION HEARING SVS/AUG2521597 001-1204-4201 448.00 Total : 448.0021597 109727 8/21/2025 HERC RENTALS 35010062-010 AC UNIT RENTAL FOR PD DETECTIVE BUREAU22725 715-4204-4201 963.12 Total : 963.1222725 109728 8/21/2025 IPS GROUP INC INV114385 AC POWER UNIT19314 001-3302-4201 150.00 001-3302-4201 30.08 Total : 180.0819314 109729 8/21/2025 JOHN L HUNTER AND ASSOC INC HB1MS412503 MUNI STORMWATER MGMT PROG/MAR2505356 161-3109-4201 11,260.25 MUNI STORMWATER MGMT PROG/APR25HB1MS412504 161-3109-4201 7,105.25 MUNI STORMWATER MGMT PROG/MAY25HB1MS412505 161-3109-4201 3,102.75 MUNI STORMWATER MGMT PROG/JUN25HB1MS412506 161-3109-4201 5,795.50 Total : 27,263.7505356 109730 8/21/2025 LA UNIFORMS & TAILORING INC 28101 MAT REQ 782670 PD UNIFORMS20771 001-2101-4314 182.96 Page 60 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 4 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 182.96 109730 8/21/2025 LA UNIFORMS & TAILORING INC20771 109731 8/21/2025 LEBARON, PAUL PO44336 REIMB-FBINAA CONFERENCE HOTEL COSTS22191 001-2101-4317 398.33 Total : 398.3322191 109732 8/21/2025 LOEZA, JOANNE PO44337 TR1222 CLOSEOUT/CALEA CONF22925 001-2101-4317 26.89 Total : 26.8922925 109733 8/21/2025 LOS ANGELES CENTER FOR ALCOHOL PO40930 MOBILE MENTAL HEALTH TEAM/JUL2523206 150-1201-4201 43,951.18 Total : 43,951.1823206 109734 8/21/2025 LOS ANGELES, CITY OF PAG26000011 FY25 COMMUTER EXPRESS ROUTE 43806603 145-3408-4251 53,434.03 Total : 53,434.0306603 109735 8/21/2025 MAGNUM VENTURE PARTNERS PO44339 INSTRUCTOR PAYMENT CLASS 1216218274 001-4601-4221 441.00 Total : 441.0018274 109736 8/21/2025 MBM GEAR 69013 JACKET FOR MICHAEL DELL'AMICO22400 001-3104-4309 48.38 001-3104-4309 4.96 Total : 53.3422400 109737 8/21/2025 NAPOLITANO, STEVEN A.PO44116 TR1228 REIMB - ICA SEMINAR 7.10-1223248 001-1201-4317 176.40 Total : 176.4023248 109738 8/21/2025 NV5, INC 455779 GREENWICH VILLAGE UUAD/FEB-MAY2521033 001-2133 7,500.00 GREENWICH VILLAGE UUAD/JUN25461503 001-2133 15,125.00 Total : 22,625.0021033 109739 8/21/2025 ODP BUSINESS SOLUTIONS, LLC 434332692001 BANKER BOXES FOR RECORDS CENTER13114 001-1121-4305 151.79 001-1121-4305 14.80 Page 61 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 5 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 166.59 109739 8/21/2025 ODP BUSINESS SOLUTIONS, LLC13114 109740 8/21/2025 PILGRIM FENCE CO.41179 WINDSCREEN FOR THE SKATE PARK23375 001-6101-4201 483.28 001-6101-4201 47.12 001-6101-4201 75.00 Total : 605.4023375 109741 8/21/2025 POMERANITZ, EFRAT G.PO44343 INSTRUCTOR PYMT CLASSES THRU 8.16.2519853 001-4601-4221 3,563.13 Total : 3,563.1319853 109742 8/21/2025 RAMOS, ROBERT PO44344 REIMB-THERMOSTAT COVERS FOR CLARK BLDG23844 301-8689-4201 101.57 Total : 101.5723844 109743 8/21/2025 RJ PRINTING & PROMOTIONAL 1314 OFFICER BUSINESS CARDS21153 001-2101-4305 101.04 001-2101-4305 25.46 Total : 126.5021153 109744 8/21/2025 ROADLINE PRODUCTS INC 21716 MAT REQ 806375 STREET MAINT SUPPLIES15582 001-3104-4309 2,132.81 MAT REQ 806377 STREET MAINT SUPPLIES21756 001-3104-4309 1,062.75 MAT REQ 806376 STREET MAINT SUPPLIES21778 001-3104-4309 217.31 MAT REQ 806378 STREET MAINT SUPPLIES21779 001-3104-4309 642.65 MAT REQ 806379 STREET MAINT SUPPLIES21785 001-3104-4309 1,674.67 Total : 5,730.1915582 109745 8/21/2025 RUMOURS TRIBUTE SHOW LP 101 CONCERT SERIES - TALENT/HEADLINER DAY 223852 001-4604-4201 7,000.00 Total : 7,000.0023852 109746 8/21/2025 SAEMANN, ROB PO44117 TR1227 REIMB - ICA SEMINAR 7.10-1211386 001-1101-4317 176.40 Page 62 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 6 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 176.40 109746 8/21/2025 SAEMANN, ROB11386 109747 8/21/2025 SBCU VISA 000035550 CC DEPARTMENT SUPPLIES03353 001-2101-4329 59.99 001-2101-4329 5.85 WATER FOR PINNING CEREMONY00890615 CC 001-2101-4305 117.18 SAFETY GEAR FOR AREA G0095531-8513862 CC 153-2106-4350 600.64 153-2106-4350 58.56 PADLOCKS FOR BOLLARDS0101657-6421052 CC 001-3104-4309 41.25 001-3104-4309 4.03 COMMAND STAFF BUDGET MEETING LUNCH01-1001 CC 001-2101-4305 53.93 DEPARTMENT SUPPIES0220218-1343411 CC 001-2101-4305 160.30 001-2101-4317 123.49 001-2101-4305 12.99 001-2101-4306 40.16 001-2101-4305 9.51 001-2101-4317 12.50 001-2101-4306 2.03 PD WATER DELIVERY/JUL2505G0034513168 CC 001-2101-4305 511.61 COUNCIL MEETING DINNER 7.22.25072125 CC 001-1101-4305 494.52 ETHERNET SWITCH FOR BODYCAM CHARGER08901080-2097002 CC 001-4201-4305 15.98 001-4201-4305 1.56 SWAT GEAR1000008114 CC 170-2105-5401 269.80 170-2105-5401 61.80 OFFICE ORGANIZER1074457-0334646 CC 001-2101-4305 122.36 001-2101-4305 11.93 TAC-MED TRAINING MATERIALS11049 CC 001-2101-4317 1,971.04 HONOR GUARD SHOES1201338-0489057 CC Page 63 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 7 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 001-2101-4314 75.22 001-2101-4314 7.33 TEMP HOLDING CELLS ONLINE TRAINING12819129363 CC 001-2101-4317 325.65 TEMP HOLDING CELLS ONLINE TRAINING12870117433 CC 001-2101-4317 542.75 TEMP HOLDING CELLS ONLINE TRAINING12871772643 CC 001-2101-4317 542.75 SWAT GEAR14322 CC 170-2105-5402 2,485.28 LUNCH W/PSO APPLICANT190426 CC 001-2101-4329 30.09 DELL ULTRASHARP 27" MONITOR1CHMXXB CC 001-4101-4305 212.50 001-4201-4305 212.50 001-4101-4305 2.50 001-4201-4305 2.50 001-4101-4305 7.50 001-4201-4305 7.50 001-4101-4305 20.72 001-4201-4305 20.72 SWAT GEAR20097798834 CC 170-2105-5401 202.50 170-2105-5401 39.69 PAINT WASTE DRUMS24732536-00 CC 001-3104-4309 798.62 001-3104-4309 40.37 EQUIPMENT INSPECTION TAG2888357-1756206 CC 715-4206-4309 31.48 715-4206-4309 3.07 SWAT GEAR29994470 CC 170-2105-5401 171.96 170-2105-5401 35.76 ANNUAL MEMBERSHIP - R GUZMAN300005157 CC 001-1121-4315 300.00 LESS LETHAL INSTRUCTOIR COURSE3001454 CC 001-2101-4317 786.00 LUNCH FOR 4TH OF JULY OPS3052490 CC Page 64 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 8 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 001-2101-4305 449.72 PIER RESTROOM REPAIR SUPPLIES306750 CC 001-3301-4201 816.75 001-3301-4201 87.80 COFFEE FOR PEREGRINE MEETING308947 CC 001-2101-4305 24.00 CATERING-CHIEF'S PINNING CEREMONY3092640 CC 001-2101-4329 973.57 SWAT GEAR31153498 CC 170-2105-5401 289.98 170-2105-5401 47.48 RECORDS MANAGEMENT TRAINING32838 CC 001-1121-4317 453.25 DESK FOR FINANCE MANAGER'S OFFICE3340771-4050642 CC 001-1202-4305 474.99 001-1202-4305 46.31 DIGITAL PRINT GRAPHIC FILM FOR UTILITY B34298877 CC 301-8109-4201 999.63 301-8109-4201 97.47 PD REFLECTIVE DECALS/BADGING FILM34298883 CC 715-2101-4311 855.08 715-2101-4311 83.37 CHIEF'S PINNING CEREMONY349370 CC 001-2101-4305 395.69 DESKS FOR HR MGR, RISK & HR ANALYST3572707-8003426 CC 001-1203-4305 1,424.97 001-1203-4305 138.93 TEAM BLDG LUNCH-COMMAND STAFF379378 CC 001-2101-4305 81.57 IRRIGATION REPAIR EQUIPMENT4305637-7258655 CC 001-6101-4309 86.48 001-6101-4309 8.44 4TH OF JULY OPS485850 CC 001-2101-4305 461.40 BASKETBALL NETS4897329-0794664 CC 001-6101-4309 39.49 001-6101-4309 3.85 4TH OF JULY OPS574231 CC Page 65 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 9 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 001-2101-4305 278.79 ERGONOMIC DESK SUPPLIES CDD STAFF6120056-5113816 CC 001-4201-4305 579.98 001-4201-4305 56.55 EMPL GOING AWAY TREATS661353 CC 001-2101-4305 22.96 4TH OF JULY OPS686893 CC 001-2101-4305 56.63 KEYPADS FOR RESTROOMS AT CITY HALL6905807-1096229 CC 001-4204-4309 720.72 001-4204-4309 70.28 DRINKS FOR CHIEFS RETIREMENT LUNCH7.2.25 CC 001-2101-4305 94.03 MR#805307 SNACKS/DRINKS FOR TRAINING7.28.25 CC 001-1203-4317 34.86 MEETING W/ PVE CAPTAIN BELDA7.29.25 CC 001-2101-4305 20.12 MR#805305 SNACKS/DRINKS FOR TRAINING7.7.25 CC 001-1203-4317 50.62 FASTRAK ACCOUNT REPLENISHMENT 7.8.257.8.25 CC 001-2101-4201 130.00 WLLF CONF CANCELLATION7.9.25 CC 001-2101-4317 -195.00 FOUNTAIN FILTERS & PAINT PUMP COVERS7021956-5377821 CC 001-3104-4309 46.62 001-4204-4309 238.17 001-3104-4309 4.55 001-4204-4309 23.21 REMOVABLE BOLLARDS FOR COMM CTR7073891-3296241 CC 001-3104-4309 259.90 001-3104-4309 25.34 OFFICE SUPPLIES FOR PW ADMIN7664503-5990621 CC 001-4202-4305 480.83 001-4202-4305 22.71 4TH OF JULY OPS782549 CC 001-2101-4305 165.75 RENTAL OF BARRICADES ON THE STRAND7878049 CC 001-3104-4201 48.51 Page 66 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 10 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 AIR PURIFIER8612888-1598615 CC 001-2101-4305 79.99 001-2101-4305 7.80 OFFICE SUPPLIES FOR PW ADMIN8626353-6482609 CC 001-4202-4305 9.99 SAFETY GEAR FOR AREA G9014858-9945002 CC 153-2106-4350 759.60 153-2106-4350 74.08 TACTICAL GEAR BACKBACK9161256-7270662 CC 001-2101-4314 30.59 001-2101-4314 10.65 PGCT EQUIPMENT92843 CC 001-2101-4317 286.40 001-2101-4317 27.92 HONOR GUARD SHOES & TACT BACKPACK9315234-0637815 CC 001-2101-4314 113.94 001-2101-4314 18.78 HONOR GUARD SHOES9472080-6155437 CC 001-2101-4314 89.96 001-2101-4314 8.77 WATER FILTERS FOR KEURIG MACHINES9515564-4165029 CC 001-4204-4309 79.88 001-4204-4309 7.80 OFFICE SUPPLIES9641884-1474637 CC 001-1121-4305 180.49 001-1121-4305 17.62 OFFICE SUPPLIES9706260-1856206 CC 001-1121-4305 34.97 001-1121-4305 3.41 LOCKOUT TAGOUT SUPPLIES9898525-9213820 CC 001-4204-4309 121.24 001-4204-4309 11.82 RETURNED HONOR GUARD SHOESCR9315234-0637815 CC 001-2101-4314 -87.75 SWAT SUPPLIESEC2519986 CC 170-2105-5401 65.56 170-2105-5401 15.02 SWAT GEARHX0021090050 CC Page 67 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 11 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 170-2105-5401 492.20 170-2105-5401 61.99 SWAT GEARHX0021148104 CC 170-2105-5401 36.17 170-2105-5401 371.00 STAFF MEALS FOR JULY 4TH OPERATIONINV135 CC 001-2101-4305 1,350.00 SUPERCHARGER FEES/JUL25JUL25 CC 715-2101-4311 32.75 BLUEBEAM ANNUAL SUBSCRIPTIONO-000041788 CC 001-4202-4201 330.00 2025 CA BLDG CODE TITLE 24 FULL COLLECTIOrder#102046000 CC 001-4201-4305 1,535.71 001-4101-4305 93.21 001-4201-4305 149.73 001-4101-4305 9.09 MICROSTATION LICENSES FOR PWORDER#5000074907 CC 715-1206-4201 4,896.00 APA MEMBERSHIP/SANCLEMENTEORDER#510006 CC 001-4202-4315 742.99 A FRAMES FOR THE PW ADMIN OFFICEORDER#58650 CC 001-3104-4309 812.45 BEARING GREASEPO44020 CC 715-4206-4309 107.96 715-4206-4309 10.53 EMPLOYEE SAFETY TRAINING LUNCHPO44058 CC 001-1203-4305 256.98 VEHICLE REPAIR EQUIPMENTPO44103 CC 715-2101-4311 246.94 715-2101-4311 25.31 FLEET TOOLSPO44105 CC 715-4206-4309 341.52 715-4206-4309 37.51 FLEET WELDING MATERIALSPO44165 CC 715-4206-4309 371.89 715-4206-4309 38.12 PAINT POLISHING EQUIP&TRUCK LIGHTPO44166 CC 001-3104-4309 257.91 Page 68 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 12 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 001-3104-4309 22.57 MATERIAL FOR TRAILER REPAIRPO44167 CC 715-4206-4309 134.43 715-4206-4309 11.76 WRENCH FOR FLEET DEPARTMENTPO44168 CC 715-4206-4309 156.22 715-4206-4309 17.16 PERF RIFLE FOR LAW TRAININGPO44175 CC 001-2101-4317 550.00 PLANNING COMMISSION MEETING 7/28PO44228 CC 001-4101-4305 64.00 001-4101-4305 6.24 CONCRETE FLOOR REPAIR MATERIALSPO44237 CC 001-3104-4309 340.00 001-3104-4309 36.55 WELDING SUPPLIES & TRUCK HITCHPO44243 CC 001-3104-4309 321.97 001-3104-4309 28.17 CDD STAFF MEETING ON 7/30/25PO44248 CC 001-4101-4305 44.58 001-4201-4305 44.57 EMPLOYEE SUMMER BBQ - DEPOSITPO44280 CC 001-1203-4201 500.00 LUNCH FOR PW TRAINING - HAZWOPERPO44289 CC 001-1203-4305 126.00 SWAT TEAM GEARSO0128268 CC 001-2101-4314 1,109.20 001-2101-4314 130.75 SWAT PANTSSO0128961 CC 170-2105-5401 316.70 170-2105-5401 76.94 BATTERIES FOR RADIOSSO161573 CC 001-2101-4305 1,699.50 001-2101-4305 165.71 ACCIDENT INVESTIGATION COURSE/RODRIGUEZTR1210 CC 001-2101-4317 1,172.50 CALEA CONF 8.7-8.8.25/PHILLIPSTR1229 CC 001-2101-4317 751.90 Page 69 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 13 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109747 8/21/2025 (Continued)SBCU VISA03353 CALEA CONFERENCE/PHILLIPSTR1229 CC 001-2101-4317 300.00 TRAFFIC SAFETY FORUM/MCDERMOTT&DADIGANTR1230-31 CC 150-2114-4201 644.80 1ST RESONDER MEDIA TRAINING/GALATTR1232 CC 001-2101-4317 425.00 1ST RESPONDER MEDIA TRAINING/GALATTR1232 CC 001-2101-4317 390.08 DEPOSIT CCIAA CONF/OSBORNETR1238 CC 001-2101-4317 198.79 SWAT GEARUSC41848 CC 170-2105-5401 199.90 170-2105-5401 34.44 SWAT GEARWEB18191 CC 170-2105-5401 160.48 170-2105-5401 26.34 Total : 48,028.0603353 109748 8/21/2025 SECURITAS TECHNOLOGY CORP 6005203059 QUARTERLY ALARM MAINTENANCE16806 001-2101-4201 363.63 Total : 363.6316806 109749 8/21/2025 SOCAL GAS 097 904 5900 3 CITY-OWNED BLDGS/NATURAL GAS/JUL2500170 001-4204-4303 160.00 Total : 160.0000170 109750 8/21/2025 SOCAL GAS 102 104 5900 3 CITY-OWNED BLDGS/NATURAL GAS/JUL2500170 001-4204-4303 85.20 Total : 85.2000170 109751 8/21/2025 SOCAL GAS 011 004 5767 8 CITY-OWNED BLDGS/NATURAL GAS/JUL2500170 001-4204-4303 32.00 Total : 32.0000170 109752 8/21/2025 SOCAL GAS 141 204 4600 1 CITY-OWNED BLDGS/NATURAL GAS/JUL2500170 001-4204-4303 21.39 Total : 21.3900170 109753 8/21/2025 SOLEX CONSTRUCTION INC.APP#10-R CLARK BUILDING RENOVATION/JUN2523439 Page 70 of 731 08/21/2025 Check Register CITY OF HERMOSA BEACH 14 1:46:30PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109753 8/21/2025 (Continued)SOLEX CONSTRUCTION INC.23439 301-8689-4201 160,541.81 Total : 160,541.8123439 109754 8/21/2025 SORIANO, NATHAN PO44308 TUITION ADVANCE - FALL 202523264 001-2101-4317 2,092.00 Total : 2,092.0023264 109755 8/21/2025 SOUTHERN CALIFORNIA NEWS GROUP STMT 622688 LEGAL ADS/JUL2519623 001-1121-4323 1,053.08 Total : 1,053.0819623 109756 8/21/2025 SPORTBALL PO44350 INSTRUCTOR PYMT CLASSES THRU 8.17.2520932 001-4601-4221 1,568.64 Total : 1,568.6420932 109757 8/21/2025 SRK PROMOTIONAL ADVERTISING 5315 WTF PROMO ITEMS15398 001-3302-4201 1,130.00 001-3302-4201 169.93 Total : 1,299.9315398 109758 8/21/2025 SUPER SOCCER STARS PO44353 INSTRUCTOR PAYMENT CLASSES THRU 8.16.2516921 001-4601-4221 1,015.63 Total : 1,015.6316921 109759 8/21/2025 SUPERB ENGINEERING, INC.APP#3 SOUTH PARK REPAIRS/JUN2523651 301-8603-4201 23,149.35 Total : 23,149.3523651 109760 8/21/2025 VOLVO CONSTRUCTION EQUIPMENT S50406668-1 DIAGNOSTIC INSPECTION19034 715-3109-4201 2,077.76 Total : 2,077.7619034 Bank total : 533,370.93 54 Vouchers for bank code :boa 533,370.93Total vouchers :Vouchers in this report 54 Page 71 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 1 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109761 8/27/2025 ADMINSURE, INC.18133 GENERAL&WORKERS COMP CLAIMS/JUL2504715 705-1209-4201 854.00 705-1217-4201 5,832.00 Total : 6,686.0004715 109762 8/27/2025 AFFILIATED PATHOLOGIST MED GRP Acct 98279638 BLOOD TEST&URINALYSIS FOR DETAINEE22727 001-2101-4201 365.36 Total : 365.3622727 109763 8/27/2025 AQUA FLO SI2595134 MAT REQ 805286 IRRIGATION SUPPLIES09366 001-6101-4309 309.12 MAT REQ 611770 IRRIGATION SUPPLIESSI2595677 001-6101-4309 828.91 Total : 1,138.0309366 109764 8/27/2025 AT&T 000023924461 PD COMPUTER CIRCUITS/JUL2500321 001-2101-4304 129.96 Total : 129.9600321 109765 8/27/2025 AUTO NATION FORD 564418 2015 CMAX BRAKE MODULE & CYLINDER20302 715-3302-4311 4,299.29 Total : 4,299.2920302 109766 8/27/2025 BEEDY, JIM PO44419 MIRROR FOR TOYOTA HIGHLANDER #3221282 715-2101-4311 65.12 Total : 65.1221282 109767 8/27/2025 BEST BEST & KRIEGER LLP 1036705 CITY ATTNY SVS/GENERAL/JUL2520942 001-1131-4201 21,999.48 CITY ATTNY SVS/ADA ISSUES/JUL251036706 001-1203-4201 106.00 CITY ATTNY SVS/LAND USE/JUL251036707 001-1131-4201 2,633.20 CITY ATTNY/GREENWICH UNDERGROUND/JUL251036708 001-2142 4,244.90 CITY ATTNY SVS/CODE ENFORCEMENT/JUL251036709 705-1133-4201 1,898.00 CITY ATTNY SVS/ICRMA V CITY HB/JUL251036710 Attachment 2Page 72 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 2 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109767 8/27/2025 (Continued)BEST BEST & KRIEGER LLP20942 705-1133-4201 205.35 CITY ATTNY SVS/KOERNER V CITY HB/JUL251036711 705-1133-4201 34,804.99 CITY ATTNY SVS/KRASNEGOR V CITY HB/JUL251036712 705-1133-4201 1,059.20 CITY ATTNY SVS/HUMAN RESOURCES/JUL251036713 001-1203-4201 4,512.40 CITY ATTNY SVS/TELECOMMUNICATIONS/JUL251036714 001-1131-4201 810.60 CITY ATTNY SVS/MUNI FINANCE/JUL251036715 001-1131-4201 547.20 CITY ATTNY SVS/PW CONSTRUCTION/JUL251036716 001-1131-4201 6,887.80 CITY ATTNY SVS/PRA BY ARC/JUL251036717 001-1131-4201 18,001.20 Total : 97,710.3220942 109768 8/27/2025 CAHALAN, ERIC TR1221 PER DIEM-WLLE CONF 9/2-9/3/2513157 001-2101-4317 35.00 Total : 35.0013157 109769 8/27/2025 CALIFORNIA MARKING DEVICE 7556 MR#611844 NAMEPLATE - POELSTRA00262 001-2101-4305 24.15 Total : 24.1500262 109770 8/27/2025 CALVENTO, MARIA TR1206 PER DIEM-WLLE CONF 9/2-9/5/2523574 001-2101-4317 105.00 Total : 105.0023574 109771 8/27/2025 CAPITAL LIGHTING AND ELECTRIC 496003 MR#511992 ELECTRICAL MAINT SUPPLIES21720 105-2601-4309 852.95 MR#51200 ELECTRICAL MAINT SUPPLIES496885 105-2601-4309 945.88 Total : 1,798.8321720 109772 8/27/2025 CSG CONSULTANTS, INC 62451 STAFF AUGMENTATION FOR CDD/JUL2523450 001-4201-4201 2,975.40 001-4101-4201 4,463.10 Page 73 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 3 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 7,438.50 109772 8/27/2025 CSG CONSULTANTS, INC23450 109773 8/27/2025 DIGENOVA, NICOLAS PO44384 REIMB - SWAT SUPPLIES22862 170-2105-5401 546.42 Total : 546.4222862 109774 8/27/2025 DRENNING, STEPHANIE PO44394 CITATION (39031485) REFUND - DISMISSED23864 001-3302 48.00 Total : 48.0023864 109775 8/27/2025 DTA PUBLIC FINANCE, INC.2507050 ENGINEER REP-SEWER LEVY CHARGE/JUL2523629 160-3102-4201 2,325.23 Total : 2,325.2323629 109776 8/27/2025 EMPIRE PIPE CLEANING AND EQUIP 12722 CLEAN & VIDEO INSPECT SEWERS/JUL2507853 160-3102-4201 7,348.75 Total : 7,348.7507853 109777 8/27/2025 ESQUIVEL, ANNA PO44395 CITATION (32029051) REFUND - OVERPAID23846 001-3302 83.00 Total : 83.0023846 109778 8/27/2025 FACTORY MOTOR PARTS 109-1067404 MR#805090 VEHICLE MAINTENANCE PARTS22926 715-3302-4311 306.21 Total : 306.2122926 109779 8/27/2025 FEDERAL EXPRESS CORP 8-921-09233 MR#782676 SHIPPING SVS01962 001-2101-4305 256.09 MR#782676 SHIPPING SVS - LATE FEE9-901-25413 001-2101-4305 25.35 Total : 281.4401962 109780 8/27/2025 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/AUG2519884 001-3302-4304 129.40 001-4204-4321 373.32 001-4202-4304 112.30 001-3304-4304 81.56 001-1204-4304 110.89 715-1206-4304 1,739.67 001-2101-4304 743.18 Page 74 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 4 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 3,290.32 109780 8/27/2025 FRONTIER19884 109781 8/27/2025 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/AUG2519884 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PO44396 CITATION (42010631) REFUND - DISMISSED23868 001-3302 53.00 Page 75 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 5 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 53.00 109788 8/27/2025 HARRISON, TIMOTHY OR PATRICIA23868 109789 8/27/2025 HERMOSA AUTOMOTIVE INC 59072 MR#805087 WINDOW TINT SVS09136 715-2101-4311 480.00 MR#805084 SMOG CHECK & CERTIFICATE59103 715-2101-4311 65.00 Total : 545.0009136 109790 8/27/2025 IK CONSULTING, LLC IK-HB0725 ACCELA CONSULTING SVS/JUL2522222 715-4201-4201 1,015.00 Total : 1,015.0022222 109791 8/27/2025 IPS GROUP INC INV113825 PARKING METER CC FEES/JUL2519314 001-3302-4201 21,832.07 001-3304-4201 1,224.90 001-3305-4201 1,671.47 Total : 24,728.4419314 109792 8/27/2025 JOL DESIGN 8.19.25 MR#806599 CONCERT SERIES MERCH12162 001-4604-4201 2,492.97 Total : 2,492.9712162 109793 8/27/2025 LA CHRISTMAS LIGHT INSTALLERS 1080 DEPOSIT - CITYWIDE HOLIDAY DECOR INSTALL23111 001-1201-4201 13,177.50 Total : 13,177.5023111 109794 8/27/2025 LATCH KEY KID 101 CONCERT SERIES - TALENT / OPENER DAY 223858 001-4604-4201 500.00 Total : 500.0023858 109795 8/27/2025 LAURA MECOY COMMUNICATIONS LLC 2457 PUBLIC INFORMATION OFFICER SVS/JUL2520347 001-1201-4201 7,200.00 Total : 7,200.0020347 109796 8/27/2025 LEAGUE OF CA CITIES 4372 LA COUNTY DIVISION ANNUAL MEMBERSHIP04186 001-1101-4315 1,344.00 Total : 1,344.0004186 109797 8/27/2025 LOEZA, JOANNE TR1208 PER DIEM-WLLE CONF 9/2-9/5/2522925 001-2101-4317 105.00 Page 76 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 6 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 105.00 109797 8/27/2025 LOEZA, JOANNE22925 109798 8/27/2025 LOS ANGELES COUNTY DEPARTMENT PO44428 CO SHARE PKG STRUCTURE INCOME - FY 24/2510607 001-3306-4251 362,866.30 Total : 362,866.3010607 109799 8/27/2025 MARION, DANIEL PO44397 CITE(38021285/38021286) REFUND - OVERPAI23847 001-3302 151.00 Total : 151.0023847 109800 8/27/2025 MARQUEZ-VIRAMONTES, MARIA TR1220 PER DIEM-WLLE CONF 9/2-9/5/2522038 001-2101-4317 105.00 Total : 105.0022038 109801 8/27/2025 MES SERVICE COMPANY LLC IN2124632 RECRUIT UNIFORMS - K ROCHA23851 001-2101-4314 1,528.12 001-2101-4314 170.29 Total : 1,698.4123851 109802 8/27/2025 MURRAY, DAVID Parcel 4188 029 067 SEWER & STREET LIGHT TAX REBATE/202420977 001-6871 142.37 105-3105 24.61 Total : 166.9820977 109803 8/27/2025 NETRIX LLC CI-022966 IT SUPPORT SERVICES/JUL2511539 715-1206-4201 29,669.29 IT SUPPORT SERVICES/AUG25CI-023554 715-1206-4201 30,558.88 Total : 60,228.1711539 109804 8/27/2025 NV5, INC 466401 GREENWICH VILLAGE UUAD/JUL2521033 001-2133 1,250.00 Total : 1,250.0021033 109805 8/27/2025 ODP BUSINESS SOLUTIONS, LLC 433705404001 MAT REQ 804962/OFFICE SUPPLIES13114 001-4202-4305 75.07 MAT REQ 806597/OFFICE SUPPLIES433752198001 001-4601-4305 4.46 MAT REQ 806597/OFFICE SUPPLIES433759401001 001-4601-4305 51.92 Page 77 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 7 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109805 8/27/2025 (Continued)ODP BUSINESS SOLUTIONS, LLC13114 MAT REQ 804964/OFFICE SUPPLIES435979625001 001-4202-4305 60.87 MAT REQ 804964/OFFICE SUPPLIES435979968001 001-4202-4305 4.81 MAT REQ 782675/OFFICE SUPPLIES436359318001 001-2101-4305 30.18 MAT REQ 782675/OFFICE SUPPLIES436360551001 001-2101-4305 47.17 MAT REQ 782675/OFFICE SUPPLIES436360552001 001-2101-4305 23.04 Total : 297.5213114 109806 8/27/2025 PARDO, MARIA PO44398 CITATION (HB115668) REFUND - DISMISSED23867 001-3302 48.00 Total : 48.0023867 109807 8/27/2025 PARKMOBILE, LLC INV-US032-2025-00894 PAY-BY-APP PARKING FEES/JUL2523018 001-3302-4201 834.73 001-3304-4201 2,784.94 001-3305-4201 1,774.08 Total : 5,393.7523018 109808 8/27/2025 PHILLIPS, LANDON TR1219 PER DIEM-WLLE CONF 9/2-9/3/2511574 001-2101-4317 35.00 Total : 35.0011574 109809 8/27/2025 PITNEY BOWES INC 3107342053 POSTAGE METER RENTAL/JUL-SEPT2513838 715-1208-4201 602.22 Total : 602.2213838 109810 8/27/2025 POELSTRA, GERRITT "JOE"TR1233 REIMB-FBINAA CONF RENTAL CAR15701 001-2101-4317 528.32 Total : 528.3215701 109811 8/27/2025 PRO-LINE INDUSTRIAL PRODUCTS 1011943 MATERIAL TO HELP WITH SEWER ODORS19756 160-3102-4309 234.72 160-3102-4309 19.38 Total : 254.1019756 Page 78 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 8 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109812 8/27/2025 RAMIREZ, MARTHA TR1205 PER DIEM-WLLE CONF 9/2-9/5/2523654 001-2101-4317 105.00 Total : 105.0023654 109813 8/27/2025 RED SECURITY GROUP, LLC 104632 MR#511994 LOCKSMITH SERVICES13255 001-4204-4309 661.89 MR#511995 LOCKSMITH SERVICES104762 301-8689-4201 777.50 MR#511996 LOCK WITH KEYPAD104912 001-4204-4309 998.07 MR#898270 LOCK WITH KEYPAD105001 001-4204-4309 998.07 Total : 3,435.5313255 109814 8/27/2025 RODRIGUEZ, JACQUELINNE TR1207 PER DIEM-WLLE CONF 9/2-9/5/2523869 001-2101-4317 105.00 Total : 105.0023869 109815 8/27/2025 ROMERO, WALTER PO44399 CITATION (32030811) REFUND - OVERPAID23845 001-3302 83.00 Total : 83.0023845 109816 8/27/2025 SBCU VISA 031734746US CC XL DESK CHAIRS03353 001-1201-4305 1,116.00 001-1201-4305 107.06 DRINKING WATER DELIVERY - JUL2505G8710331344 CC 001-4601-4328 30.69 001-4601-4305 283.76 SOCIAL MEDIA MGMT PLATFORM/JUL250E2A7ECB-0042 CC 001-1201-4201 79.00 ORGANICS AD IN TRULY HERMOSA MAGAZINE10272 CC 150-1225-4201 1,650.00 RECHARGABLE BATTERY PACKS1120089299 CC 001-4601-4308 100.89 001-4601-4308 9.84 AV TECH EQUIPMENT- COMM THEATRE1636076-2385033 CC 001-4601-4308 59.99 001-4601-4308 5.85 VPDC STAFF CLOCK IN SOFTWARE/JUL25175216273666 CC Page 79 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 9 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109816 8/27/2025 (Continued)SBCU VISA03353 001-4601-4308 19.95 BIKE COVERS3200993-5793003 CC 001-1201-4305 37.77 001-1201-4305 3.68 TOUCHPAD REPLACEMENT FOR LAPTOP5382924-8280234 CC 001-1101-4305 43.97 001-1101-4305 4.29 PHONE CASE FOR REC LEADER CELL PHONE5729243-4805819 CC 001-4601-4305 49.09 001-4601-4305 4.79 WATER BALLONS FOR IN HOUSE PROGRAMMING6152721-9764215 CC 001-4601-4308 167.92 001-4601-4308 16.40 2ND FLOOR CONF RM KEYBOARD & MOUNT6867249-2084269 CC 001-1201-4305 59.43 001-1201-4305 5.79 VALLEY PARK SUMMER DAY CAMP SUPPLIES6871770-1215438 CC 001-4601-4308 81.18 001-4601-4308 7.92 PANTAGES THEATER EXCURSION DEPOSIT776356 CC 001-4601-4201 576.00 CONFERENCE ROOM CHAIRS9247596-1989042 CC 001-1101-4305 1,023.92 001-1101-4305 99.84 EOC SATELLITE PHONE/JUL25BU01802509 CC 001-1201-4304 77.25 EOC SATELLITE PHONE/AUG25BU01813203 CC 001-1201-4304 77.25 SENIOR CENTER MOVIES/MUSIC/JUL25ML0HN99QQT CC 001-4601-4308 10.99 SENIOR CENTER CLOUD STORAGE/JUL25ML0HNYFQZ7 CC 001-4601-4308 0.99 EXCURSION-NEWPORT BCH XMAS BOAT PARADEORDER#RTLB12J CC 001-4601-4201 1,411.00 SUMMER CAMP PROGRAM SUPPLIESPO44062 CC 001-4601-4308 81.80 2025 LIFEGUARD MEDAL OF VALOR DINNERPO44114 CC 001-1101-4319 550.00 Page 80 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 10 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109816 8/27/2025 (Continued)SBCU VISA03353 POPSICLES FOR SUNNY POP-UP + VPDCPO44265 CC 001-4601-4308 52.95 SSL CERT RENEWALR#3836208913 CC 715-1206-4201 199.98 ICA SUMMER SEMINAR/SAEMANNTR1227 CC 001-1101-4317 939.70 ICA SUMMER SEMINAR/NAPOLITANOTR1228 CC 001-1201-4317 945.09 Total : 9,992.0203353 109817 8/27/2025 SBPTC 080425-03 ANNUAL MEMBERSHIP DUES19937 001-2101-4315 456.00 Total : 456.0019937 109818 8/27/2025 SCOTT ROBINSON CHRYSLER 96600 MR#805088 VEHICLE REPAIR PARTS18220 715-3302-4311 222.26 Total : 222.2618220 109819 8/27/2025 SITEONE LANDSCAPE SUPPLY, LLC 157466690-001 MAT REQ 898269/LANDSCAPING SUPPLIES19829 001-4204-4309 271.39 MAT REQ 805287/LANDSCAPING SUPPLIES157516340-001 001-6101-4309 186.11 Total : 457.5019829 109820 8/27/2025 SOTO, ILEANA PO44400 CITATION (39031559) REFUND - DISMISSED23866 001-3302 48.00 Total : 48.0023866 109821 8/27/2025 STERICYCLE 8011714031 MEDICAL WASTE DISPOSAL/SEPT2510412 001-2101-4201 74.90 Total : 74.9010412 109822 8/27/2025 TIREHUB LLC 51966995 MR#805086 VEHICLE TIRES21146 715-3302-4311 326.74 Total : 326.7421146 109823 8/27/2025 TRIANGLE HARDWARE Acct 1009 MAINTENANCE SUPPLIES/AUG2500123 001-3104-4309 5,176.75 001-4204-4309 2,710.38 Page 81 of 731 08/27/2025 Check Register CITY OF HERMOSA BEACH 11 4:30:06PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 109823 8/27/2025 (Continued)TRIANGLE HARDWARE00123 001-6101-4309 1,525.91 715-4206-4309 186.31 001-2021 219.19 001-2022 -219.19 Total : 9,599.3500123 109824 8/27/2025 TURBODATA SYSTEMS, INC.46311 CITATION PROCESSING/JUL2520670 001-1204-4201 5,893.75 PERMIT PROCESSING&CLOUD HOSTING/JUL2546312 001-1204-4201 941.00 Total : 6,834.7520670 109825 8/27/2025 UNDERGROUND SERVICE ALERT 720250339 UNDERGROUND SERVICE ALERTS/JUL2508207 160-3102-4201 138.00 Total : 138.0008207 109826 8/27/2025 VRC COMPANIES, LLC 5312152 LASERFICHE ANNUAL LICENSING & MAINT22955 715-1206-4201 24,670.69 Total : 24,670.6922955 109827 8/27/2025 YUNEX LLC 5610005978 TRAFFIC SIGNAL MAINTENANCE/JUL2522715 001-3104-4201 829.31 Total : 829.3122715 Bank total : 864,869.86 67 Vouchers for bank code :boa 864,869.86Total vouchers :Vouchers in this report 67 Page 82 of 731 City of Hermosa Beach | Page 1 of 1 Meeting Date: September 9, 2025 Staff Report No. 25-CR-066 Honorable Mayor and Members of the Hermosa Beach City Council ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF AUGUST 5, 2025 (Community Resources Director Lisa Nichols) Recommended Action: Staff recommends City Council receive and file the action minutes of the August 5, 2025, Regular Meeting. Attachment: Action Minutes of the August 5, 2025, Parks, Recreation, and Community Resources Advisory Commission Meeting Respectfully Submitted by: Amari Gilbert, Acting Office Assistant Reviewed by: Lisa Nichols, Community Resources Director Approved: Steve Napolitano, Interim City Manager Page 83 of 731 1 CITY OF HERMOSA BEACH Parks, Recreation, and Community Resources Advisory Commission Meeting Minutes August 5, 2025, 7:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Todd Tullis, Commissioner Elka Worner _____________________________________________________________________ 1. CALL TO ORDER Chairperson Ellman called the Open Session to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Worner. 3. ROLL CALL Deputy City Clerk Reanna Guzmam announced a quorum. 4. ANNOUNCEMENTS—UPCOMING CITY EVENTS 5. PRESENTATIONS 6. COMMUNITY RESOURCES DIRECTOR REPORT Community Resources Director Lisa Nichols gave the report. 7. PUBLIC COMMENT 8. COMMISSIONER COMMENTS 9. CONSENT CALENDAR To approve the Consent Calendar. Ayes (5): Chairperson Barbara Ellman, Commissioner Thomas Moroney, Vice Chairperson Traci Horowitz, Commissioner Todd Tullis, and Commissioner Elka Worner Page 84 of 731 2 Motion Carried 9.a ACTION MINUTES OF THE REGULAR MEETING OF JULY 1, 2025 9.b JUNE 2025 ACTIVITY REPORT 9.c JULY 2025 ACTIVITY REPORT 10. PUBLIC HEARINGS 11. MATTERS FOR COMMISSION CONSIDERATION 12. FUTURE AGENDA ITEMS 13. PUBLIC COMMENT 14. ADJOURNMENT The meeting was adjourned at 7:35 p.m. Page 85 of 731 City of Hermosa Beach | Page 1 of 3 Meeting Date: September 9, 2025 Staff Report No. 25-CMO-057 Honorable Mayor and Members of the Hermosa Beach City Council REQUEST FOR APPROVAL OF SPONSORSHIP DONATION TO GRADES OF GREEN VERTE 2025 GALA (Interim City Manager Steve Napolitano) Recommended Action: Staff recommends City Council approve a sponsorship donation of $5,000 to the Grades of Green Verte 2025 Gala. Executive Summary: Grades of Green is a South Bay–founded nonprofit (est. 2009) that inspires and activates students to lead environmental change. Recognized as the 2022 California Nonprofit of the Year, they proudly partner with Hermosa Beach schools and the community to create a more sustainable future. The annual Grades of Green Verte Gala raises funds to support Grades of Green’s environmental education and programs for Hermosa Beach School District students, teachers, and district staff. Staff recommends City Council approve a sponsorship donation of $5,000 to the Grades of Green Verte 2025 Gala. Background: Partnership Highlights in Hermosa Beach Docent Program – Classroom sustainability lessons & hands-on activities. Trash Free Lunch Programs – Lunchtime waste sorting & food waste reduction aligned with SB 1383. Youth Corps Projects – Student leaders planted trees along the Greenbelt and distributed 200+ rain barrels. Advocacy – Students influenced city bans on polystyrene and plastic bags. Assemblies & Campaigns – Foam Free Fridays and waste reduction assemblies shifted school culture. Student Success Stories Max planted 100 trees on the Greenbelt. Riley helped distribute over 200 rain barrels to reduce residential water waste. Hermosa students championed school and citywide policies on single-use plastics. Page 86 of 731 City of Hermosa Beach | Page 2 of 3 Community Education Partnerships In partnership with Lazy Acres in Hermosa Beach, Grades of Green is expanding community sustainability outreach: Workshops & Tabling Events – Free education for youth and community members. Upcoming Cooking Classes for HB Families by HB Families – No-cost, hands- on cooking classes using donated food from Lazy Acres. Designed to prioritize families who are socioeconomically disadvantaged (but not limited to), these workshops prevent food waste while strengthening community bonds. Past Council Actions Meeting Date Description April 10, 2018 City Council approved $5,000 donation to Grades of Green VERTE 2018 Gala. October 11, 2022 City Council approved $5,000 donation to Grades of Green VERTE 2022 Gala. October 10, 2023 City Council approved $5,000 donation to Grades of Green VERTE 2023 Gala. August 13, 2024 City Council approved $5,000 donation to Grades of Green VERTE 2024 Gala. Discussion: The Grades of Green Verte Gala raises funds to support Grades of Green’s Environmental Education and Programs for Hermosa Beach School District students, teachers, and district staff. This year, Grades of Green celebrates a major milestone: 15 years of empowering youth to lead environmental change in their schools and communities. They’re looking forward to honoring incredible leaders in the field including Ms. Nalleli Cobo who is a Los Angeles youth leader who partners with Jane Fonda and Billie Ellish, Goldman Environmental Prize Winner, and current 776 Fellow under Alexis Ohanian's foundation. They’re also honoring Mr. Dune Lankard who is an Indigenous leader from Alaska spreading awareness about sustainable aquaculture practices with Fed By Blue and PBS, a James Beard Honoree, and founder of Native Conservancy. Looking Ahead – 2025 Priorities in Hermosa Beach With continued support from the City of Hermosa Beach, Grades of Green will: Expand waste sorting & SB 1383 compliance programs in schools. Deliver interactive assemblies and classroom lessons for K–5 students. Mentor student Eco-Leaders & Green Teams to lead community projects through our RISE and SOAR programs to connect students across communities. Provide Launch Toolkits to empower schools with sustainability resources. Page 87 of 731 City of Hermosa Beach | Page 3 of 3 Engage families and the community through tree planting, water conservation, waste diversion, and cooking workshops. Staff recommends City Council approve a sponsorship donation of $5,000 to the Grades of Green Verte 2025 Gala to be held on October 23, 2025. Fiscal Impact: The Grades of Green VERTE 2025 Gala donation is approved in the Fiscal Year 202 5– 26 Budget in the City Council Special Events account, 001 -1101-4319. Attachments: 1. Grades of Green Sponsorship Page 2025 2. Grades of Green Programs Overview 2025 3. Grades of Green Student Impact 4. Grades of Green Verte 2025 Flyer Respectfully Submitted by: Ann Yang, Executive Assistant Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 88 of 731 Page 89 of 731 Grades of Green provides students with mentorship, resources, and hands-on leadership training they need to become the next generation of environmental leaders. Our free innovative programs enable students to: Take action and implement environmental solutions in schools and communities Develop leadership, project management, and community building skills Earn community service hours and gain college application experience Receive one on one mentorship from expert staff in the environmental field UPLIFT To educate and empower students to take action and lead environmental change. OUR MISSION A clean and sustainable environment for generations to come. OUR VISION LAUNCH Transform students’ lives and communities through school district partnerships School District Partnerships Eco-Lessons Spark student’s sustainable habits to launch school and community change SOAR UNITE Empower high school students to collaborate and develop industry environmental standards Eco-Innovation Academy Global Sister School Network Connect youth across the world to create a network of sustainably minded global citizens RISE Ignite passion and inspire students to become environmental advocates Climate Solutions Campaign LEARN MORE Grades of Green is committed to nurturing the next generation of environmental champions by providing students with mentorship, resources, and hands-on leadership training. Our free, innovative programs inspire students to design and lead sustainability projects, drive advocacy, and engage in community outreach. OUR DONORS AND PARTNERS MAKE IT POSSIBLE FOR SCHOOLS TO ACCESS IMPACTFUL RESOURCES AT NO COST. contact kelleyl@gradesofgreen.org / 310-692-1882 visit gradesofgreen.org Year-Long ProgramYear-Long Program September - May June - March September - May Page 90 of 731 Through our impactful programs, student eco-leaders have created long-lasting environmental change across the world. 26.4 million Students Reached Grades of Green is committed to nurturing the next generation of environmental champions by providing students with mentorship, resources, and hands-on leadership training. Our free, innovative programs inspire students to design and lead sustainability projects, drive advocacy, and engage in community outreach. OUR DONORS AND PARTNERS MAKE IT POSSIBLE FOR SCHOOLS TO ACCESS IMPACTFUL RESOURCES AT NO COST. contact kelleyl@gradesofgreen.org / 310-692-1882 visit gradesofgreen.org Pounds of CO₂ Reduced 839,636 Community Members Reached 418,752 Press & Media Reached 3.4 M Pounds of Waste Diverted 6.8 M Gallons of Water Diverted 21.8 M Trees Planted 44,892 Page 91 of 731 Grades of Green has had the pleasure to work with Nkeng since 2020 with his team from University of Buea in Cameroon. Over the years, Nkeng has organized immense tree planting and waste management projects while partnering with major corporate and governmental partners in his community. In 2023, Nkeng started working with Grades of Green as an Ambassador to pass on his knowledge of sustainable practices to other schools in Cameroon. Throughout the years, Grades of Green has worked with incredible students who have made their way into college and/or the workforce. These all star students have made long lasting impacts in their community and continue to do so pursuing their passions. Our Eco-Leaders Grades of Green is committed to nurturing the next generation of environmental champions by providing students with mentorship, resources, and hands-on leadership training. Our free, innovative programs inspire students to design and lead sustainability projects, drive advocacy, and engage in community outreach. OUR DONORS AND PARTNERS MAKE IT POSSIBLE FOR SCHOOLS TO ACCESS IMPACTFUL RESOURCES AT NO COST. contact kelleyl@gradesofgreen.org / 310-692-1882 visit gradesofgreen.org Umar has worked with Grades of Green for over 8 years. Since the beginning of elementary school, Umar has organized multiple award winning projects along with his siblings Ismail and Aisha to mitigate the impacts of climate change in his community. Umar now attends Syracuse University majoring in Economics and Environment, Sustainability, Policy and Environmental Science. Umar will also continue his work with Grades of Green as a SOAR mentor for incoming cohorts. Umar Bilgrammi Sam is a youth environmentalist, vegan, and alumni from Mira Costa High School. She is the founder and president of the Grades of Green Club at Mira Costa and a former member of the Manhattan Beach Sustainability Youth Council. Sam was a member of Grades of Green for over 8 years, and was awarded the 2020 Student Leader. She is passionate about local civic engagement to produce changes in her community. Samantha now attends UC Berkeley majoring in Marine Science. Samantha Torres Nkeng Joel Junior Page 92 of 731 Page 93 of 731 City of Hermosa Beach | Page 1 of 2 Meeting Date: September 9, 2025 Staff Report No. 25-CCO-035 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT AN ORDINANCE AMENDING HERMOSA BEACH MUNICIPAL CODE SECTION 2.08.020 TO UPDATE THE CAMPAIGN CONTRIBUTION LIMIT TO $500 (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council: 1. Waive full second reading and adopt by title only an Ordinance amending Hermosa Beach Municipal Code Section 2.08.020, to update the campaign contribution limit to $500 (Attachment 1); and 2. Direct the City Clerk to print and publish a summary ordinance in a newspaper of general circulation within 15 days following adoption and post a copy on the City’s bulletin for 30 days. Executive Summary: At its August 26, 2025, meeting, City Council introduced for first reading an ordinance to amend the contribution limit to $500, an amount that would not trigger the requirements of the Levine Act. Background: At its July 22, 2025, meeting, Mayor Pro Tem Detoy, supported by Councilmembers Keegan and Francois, requested an action item to update the City’s established campaign contribution limit of $250 set under Hermosa Beach Municipal Code (HBMC) Section 2.08.020 to an amount that would not trigger the requirements of the Levine Act. At its August 26, 2025, meeting, City Council introduced an ordinance to update the campaign contribution limit to $500. Past Council Actions Meeting Date Description January 11, 2011 City Council introduced Ordinance ORD-11 -1320 to amend the campaign contribution limit to $250. January 25, 2011 City Council adopted Ordinance ORD-11 -1320 to amend the campaign contribution limit to $250. July 22, 2025 Mayor Pro Tem Detoy, Councilmember Keegan, and Councilmember Francois, requested an action item to update the City’s established campaign contribution Page 94 of 731 City of Hermosa Beach | Page 2 of 2 Meeting Date Description limit of $250 to an amount that would not trigger the requirements of the Levine Act. August 26, 2025 City Council introduced an ordinance to update the campaign contribution limit to $500. Attachment: Draft Ordinance Respectfully Submitted by: Myra Maravilla, City Clerk Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 95 of 731 Page 1 of 3 CITY OF HERMOSA BEACH ORDINANCE NO. ORD-25-1488 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 2.08.020 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTION LIMITATIONS; AND FINDING THE ACTION TO BE EXEMPT FROM CEQA WHEREAS, California’s Political Reform Act of 1974 “pay to play” campaign contribution law commonly known as the Levine Act (codified in Ca lifornia Government Code section 84308) aims to ensure that elected officials are not biased by significant campaign contributions from contributors who might appear before them in a proceeding involving a license, permit, or entitlement for use (“Proceeding”); and, WHEREAS, Section 84308(b) of the Levine Act prohibits an elected official from soliciting, directing, or accepting designated campaign contributions (“Contribution Threshold”) from a party, participant, or their agent while a Proceeding is pending before the elected official’s agency and for twelve (12) months thereafter; and, WHEREAS, Section 84308(c) of the Levine Act requires the an elected official who has exceeded the Contribution Threshold in the preceding twelve (12) months to disclose this fact on the record and recuse themselves from the Proceeding, and Section 84308(d) provides a mechanism for an elected official who receives an otherwise disqualifying contribution to cure the violation or still participate in the Proceeding depending on the circumstances; and WHEREAS, California Senate Bills 1243 and 1181 amended the Levine Act (effective January 1, 2025) by (among other things) increasing the Contribution Threshold from two hundred fifty dollars ($250) to five hundred dollars ($500), and extending the period during which an elected official can return and cure a contribution exceeding the Contribution Threshold from fourteen (14) to thirty (30) days; and, WHEREAS, the City of Hermosa Beach (“City”) City Council adopted Ordinance No. 11-1320 dated January 25, 2011, which set the Contribution Threshold at two hundred fifty dollars ($250), and such Contribution Threshold is reflected in the City’s Municipal Code (Section 2.08.020 to Chapter 2.08 of Title 2) (“Municipal Code”); and, Page 96 of 731 Page 2 of 3 WHEREAS, the City Council desires to amend the Municipal Code to be consistent with the requirements under the Levine Act. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, California DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Amendment. Section 2.08.020 of Municipal Code is hereby amended to replace the phrase “two hundred fifty dollars ($250.00)” with the phrase “five hu ndred dollars ($500.00),” so that the section read in its entirely as follows: 2.08.020 Campaign Contribution Limitations. A. No person shall make a contribution to any candidate for city elective office, nor shall any candidate for city elective office accept, any contribution in aid of the election of a candidate to a city elective office which will cause the total given by such person with respect to a single election to exceed the sum of five hundred ($500.00). This section shall not apply to amounts given by a candidate to his or her own campaign. B. Contributions by a husband and wife shall be treated as separate contributions and shall not be aggregated. Contributions by children under eighteen (18) years of age shall be treated as contributions attributed equally to each parent or guardian. SECTION 3. Severability. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 4. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines (Chapter 3 to Title 14 of the California Code of Regulations) because Page 97 of 731 Page 3 of 3 it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 5. Effective Date. This Ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED, and ADOPTED on this 9th day of September 2025. AYES: NOES: ABSTAIN: ABSENT: Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA. ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 98 of 731 City of Hermosa Beach | Page 1 of 5 Meeting Date: September 9, 2025 Staff Report No. 25-CDD-119 Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE AMENDING SECTION 17.42.180.D OF THE HERMOSA BEACH MUNICIPAL CODE, ZONE TEXT AMENDMENT (TA 25-02), TO EXTEND THE SHORT-TERM VACATION RENTAL PROGRAM FOR AN ADDITIONAL TWO YEARS UNTIL OCTOBER 25, 2027 CEQA: Determine the Ordinance is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3) of the CEQA Guidelines. (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: 1. Conduct a public hearing to consider amending Section 17.42.180.D of the Hermosa Beach Municipal Code, extending the short-term vacation rental program for an additional two years until October 25, 2027; and 2. Introduce by title only and waive first reading of an Ordinance approving Zone Text Amendment (TA 25-02) (Attachment 1). Executive Summary: The City updated and extended the Short-Term Vacation Rental Pilot Program on September 26, 2023, which is set to expire on October 24, 2025. Staff has prepared an ordinance to extend the program another two years without any additional change to the regulations. Background: A Short-Term Vacation Rental (STVR) is the rental of a dwelling unit, or a portion of a dwelling, for compensation by way of a rental agreement, lease, license, or any other means, whether oral or written to a person or group of persons for temporary overnight accommodation for a period of less than 30 consecutive days. At its May 24, 2016 meeting, City Council adopted Ordinance 16-1365 amending Sections 17.08.015, 17.10.015, 17.12.015, 17.14.015, 17.16.015, 17.18.025, 17.20.015, and 17.42.180 of the Hermosa Beach Municipal Code (HBMC) to expressly prohibit the leasing or advertising of a rental unit for less than 30 days in all residential zones. At its October 10, 2019 meeting, City Council adopted Ordinance No. 19-1395, instituting a two-year pilot program to allow STVRs in most commercial zones with nonconforming Page 99 of 731 City of Hermosa Beach | Page 2 of 5 residential uses. The pilot program, known as the Short -Term Vacation Rental Pilot Program, was implemented to investigate the benefits of allowing rentals less than 30 days in the City’s commercial zones. The pilot program maintained existing regulations prohibiting the advertisement of STVRs not permitted through the pilot program. At its December 14, 2021 meeting, City Council adopted Ordinance 21 -1440 to extend the pilot program an additional two years, with revisions to clarify existing requirements. Revisions included adding referenced municipal code sections and title and updatin g formatting to make it easier to read. The ordinance established a new expiration date of October 24, 2023. At its September 26, 2023 meeting, City Council adopted Ordinance 23 -1468 to extend the pilot program another two years and further clarify permitting requirements. At its December 12, 2023 meeting, the City Council adopted Ordinance 24-1473 approving minor text changes to clarify the City’s regulation of advertisements for STVRs in all zones. Past Board, Commission, and Council Actions Meeting Date Description March 2016 Planning Commission directed staff to 1) set a public hearing to consider a text amendment to clarify the existing regulations that prohibited short-term vacation rentals in residential zones; and 2) analyze the feasibility of allowing short-term vacation rentals within nonconforming residential units within commercially zoned properties. May 24, 2016 After several Planning Commission and City Council public hearings to consider the ban on short-term vacation rentals in residential zones, the City Council adopted Ordinance 16-1365, which clarified the existing City regulations that prohibited short- term vacation rentals in all residential zones. June 21, 2016 Staff introduced the potential for allowing short-term vacation rentals within nonconforming residential uses in commercial zones to the Planning Commission. September 20, 2016 The Planning Commission received an informational update on staff efforts to explore allowing short-term vacation rentals in commercial zones. Staff discussed other jurisdictions’ criteria. November 15, 2016 Based on recommendations from the Planning Commission at the September 20, 2016 meeting, staff prepared a draft set of criteria that would be the basis for a draft ordinance and presented them to the Planning Commission. Page 100 of 731 City of Hermosa Beach | Page 3 of 5 Meeting Date Description December 12, 2016 The Planning Commission conducted its final public hearing on the text amendment. After considering all the oral and written testimony provided to them over the four meetings, the Planning Commission voted 3-2 not to adopt the resolution recommending the City Council adopt a text amendment to regulate short-term vacation rentals in existing nonconforming residential units located in commercial zoning districts. March 28, 2017 The City Council conducted a public hearing to consider a text amendment to the municipal code to establish a two -year pilot program to allow short-term vacation rentals in nonconforming residential dwelling units on properties that are commercially zoned. At the conclusion of the hearing, the City Council provided staff with direction for the ordinance. September 10, 2019 At the City Council meeting, staff presented the draft ordinance for Council consideration. Following the public hearing, the City Council introduced the ordinance, on a 4-1 vote with Mayor Armato dissenting, with amendments to Section 3 of the ordinance. September 24, 2019 On September 24, 2019.the Ordinance was brought back to City Council for adoption; however, the City Council changed the Language of Subsection A.3(c). October 10, 2019 The Ordinance was brought back to Council with the requested changes for waiver of full reading and adoption. After considering all the oral and written testimony provided to them over the two meetings, City Council voted 4-1 to adopt Ordinance 19-1395 an Ordinance of the City of Hermosa Beach, California, amending various sections of the Hermosa Beach Municipal Code to establish a two-year pilot program to regulate the rental of existing nonconforming residential properties that are located in commercial zoning districts for fewer than 30 days. September 21, 2021 During the September 21, 2021 Planning Commission hearing, staff sought direction from the Commission on whether to continue the vacation rentals pilot program and amend existing language to help clarify and clear up existing requirements for short-term vacation rentals. After discussion and deliberation, the Planning Commission directed staff to set a public hearing to consider a text amendment to continue the Short-Term Vacation Rentals Pilot Program for two additional years, for a total of four years from the ordinance effective date of October 24, 2019 and amend the existing language to help clarify and Page 101 of 731 City of Hermosa Beach | Page 4 of 5 Meeting Date Description clear up the existing requirements for short-term vacation rentals. October 19, 2021 The Planning Commission conducted its final public hearing on the text amendment. After considering all the oral and written testimony provided to them over the two meetings, the Planning Commission voted 5-0 not to adopt the resolution recommending the City Council adopt a text amendment to continue the Short-Term Vacation Rentals Pilot Program for two additional years, for a total of four years from the ordinance effective date of October 24, 2019 and would revise the existing language to help clarify and clear up the existing requirements for short-term vacation rentals. October 26, 2021 City Council heard public testimony. City Council moved first reading of Ordinance No. 21-1440. December 14, 2021 City Council approved Ordinance No. 21-1440 to continue the STVR program an additional two years and modify existing language concerning permit requirements. August 15, 2023 Planning Commission conducted a public hearing and adopted Resolution No. 23-12, recommending City Council approval of an Ordinance. September 12, 2023 City Council approves Zone Text Amendment 23-04, moving Planning Commission recommendation. November 13, 2023 Planning Commission conducted a public hearing and adopted Planning Commission Resolution 23-23, recommending to City Council approval of an Ordinance. December 12, 2023 City Council approves Zone Text Amendment 23-05, clarifying the city’s regulation of advertisement of short-term rentals. Discussion: STVRs are currently only allowed in existing nonconforming residential properties on specific commercially zoned properties. Those proprieties are limited to the C-2, C-3, SPA 7, SPA-8 and SPA-11 zones (Attachment 2). This Zone Text Amendment is limited to a time extension of City’s Short-Term Vacation Rental Pilot Program which is set to expire on October 24, 2025. The Zone Text Amendment proposes no change to the general prohibition of STVRs in all residential zones or any other regulation. Extending the program an additional two years would allow existing permitted STVRs to continue operation through October 24, 2027 in accordance with the provisions of the Short-Term Vacation Rental Ordinance. Environmental Determination: Page 102 of 731 City of Hermosa Beach | Page 5 of 5 The Zone Text Amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3). The activity is covered by the commonsense exemption that CEQA applies only to projects, which have the potential for cau sing a significant effect on the environment. Where it can be seen with certainty that there is no possibility the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The Zone Text Amendment would not approve any development project or create any new land use provisions that would allow new development and therefore would not cause a significant effect on the environment. Fiscal Impact: There is no fiscal impact associated with the recommended actions. Public Notification: A legal ad noticing the September 9, 2025, City Council meeting was published on August 28, 2025, in the Easy Reader, a newspaper of general circulation and posted on the city’s website. Attachments: 1. Draft Ordinance 2. HBMC Section 17.42.180 Short-Term Vacation Rentals Respectfully Submitted by: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 103 of 731 CITY OF HERMOSA BEACH ORDINANCE NO. 25-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING ZONE TEXT AMENDMENT 25-02, TO AMEND SECTION 17.42.180.D OF THE HERMOSA BEACH MUNICIPAL CODE EXTENDING THE SHORT-TERM RENTAL ORDINANCE FOR AN ADDITIONAL TWO YEARS UNTIL OCTOBER 25, 2027 AND DETERMINE THE AMENDMENT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. On December 14, 2021, City Council adopted Ordinance No. 21- 1440, extending the Short-Term Vacation Rental Pilot Program an additional two years from the program’s adoption in 2019, and implemented revisions to clarify existing requirements. SECTION 2. On September 12, 2023, City Council adopted Ordinance No. 23 - XXX, extending the Short-Term Vacation Rental Pilot Program an additional two years extending the Ordinance effective date through October 24, 2025 SECTION 3. The City Council held a duly noticed public hearing on September 9, 2025 to consider a text amendment of Hermosa Beach Municipal Code Title 17. SECTION 4. Under Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, the ordinance qualifies foras a “common sense exemption” from environmental review as CEQA only applies to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the ordinance is not subject to CEQA. SECTION 5. The City Council finds the proposed amendments are consistent with the City’s General Plan. The ordinance will also comply with State requirements. The amendments will not impede the City’s ability to meet its General Plan goals, and the amendments are necessary to carry out the purposes of the Zoning Ordinance, including the orderly planned use of land resources. Page 104 of 731 SECTION 6. Section 17.42.180.D of Chapter 17.42 (General Provisions, Conditions and Exceptional Uses) of Title 17 (Zoning) is amended to read as follows: D. Sunset Clause. The provisions in this section shall become inoperative on October 24, 2027, and shall be considered repealed on that date, unless the City Council of Hermosa Beach enacts a new ordinance that becomes effective on or before October 24, 2027, and which deletes or extends that date. No new or renewals of administrative permits and/or business licenses for short-term vacation rentals shall be issued after October 24, 2027, and no permitted short- term vacation rental shall have a right to operate beyond the term of the permit. SECTION 7. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this resolution are severable. The City Council declares that it would have adopted this resolution irrespective of the invalidity of any portion thereof. SECTION 8. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. SECTION 9. Certification. The City Clerk is directed to certify the passage and adoption of this ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this ordinance, cause it to be published or posted in accordance with California law. Mayor Rob Saeman PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: Myra Maravilla City Clerk Todd Leishman Interim City Attorney Page 105 of 731 17.42.180 Short-Term Vacation Rentals. It shall be unlawful for any person to offer or make available for rent or to rent (by way of a rental agreement, lease, license or any other means, whether oral or written) for compensation or consideration a residential dwelling, a dwelling unit or a room in a dwelling for less than 30 consecutive days and for any person to occupy a residential dwelling, a dwelling unit or a room in a dwelling for less than 30 consecutive days pursuant to a rental agreement, lease, license or any other means, whether oral or written, for compensation or consideration except for short-term vacation rentals in nonconforming residential dwelling units in certain commercial zones in compliance with the following requirements. No person or entity shall maintain any advertisement of a short-term rental in violation of this section, in any zone. In the event that an advertisement has conflicting information regarding a prohibited rental, the advertisement for the shorter amount of time shall control. This section sets forth requirements for the establishment and operation of short-term vacation rentals in nonconforming residential dwelling units in certain commercial zones. A.Permit and Operational Requirements. The approval of operation of a short-term vacation rental shall be subject to the following requirements: 1.Administrative Permit Required. Short-term vacation rentals may be established and operated only after an administrative permit has been approved in compliance with Chapter 17.55. The administrative permit for a short-term vacation rental shall be valid for one calendar year from the date of issuance and must be renewed annually thereafter; provided, that this section remains in effect and has not expired. a.Prior to approval or renewal of an administrative permit for operation of a short-term vacation rental, the premises shall be inspected by the building official or their designee for compliance with all applicable building and safety codes, as well as compliance with any applicable Municipal Code regulations regarding short-term vacation rentals. If the building official or their designee conducts more than two (2) inspections to verify compliance due to outstanding corrections, the applicant is subject to a reinspection fee for those additional inspections. b.An application for a new or renewal of an administrative permit shall include payment of all required and outstanding administrative fees. c.The application submittal shall include a list of the Uniform Resource Locations (URL) where the property is listed online, and the applicant shall keep the list current at all times. d.Short-term vacation rentals established under this section shall have no vested right to continued existence. 2.Location. Short-term vacation rentals shall only be permitted in nonconforming residential dwellings on properties zoned C-2, C-3, SPA 7, SPA 8, or SPA 11. a.For purposes of this section, a "nonconforming residential unit" shall mean a residential dwelling unit that was lawfully established and maintained as a dwelling unit as of October 24, 2019. If the unit is converted into a nonresidential use, then it shall be deemed the termination of the existing nonconforming residential use, and thereby the unit loses any nonconforming status as a residential use and loses any right to operate as a short-term vacation rental. 3.Management and Operations Plan. In addition to any other requirements for an application for an administrative permit, or any conditions of approval contained therein, the application to establish and operate a short-term vacation rental shall be accompanied by a management plan, which shall establish, to the satisfaction of the community development director (director), or their designee, the following: a.The reasonably prudent business practices that owner or owner ’s authorized agent will use to ensure that the short-term vacation rental unit is used in a manner that complies with all applicable laws, rules, regulations, and permits. b.An identification plaque posted and maintained at all times, within plain view of and legible to the general public, not exceeding six square feet in size, and containing address of premises and permit number, and telephone number of Hermosa Beach Police Department dispatch for complaints regarding condition, 8/14/25, 3:32 PM Document Viewer | Municipal Code https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx?tocid=001.017.025.017#secid-2498 1/3 Page 106 of 731 operation or conduct of occupants of the unit. The director may alter the size requirement to ensure the plaque is legible from the adjacent public right-of-way. c.The name, address, and telephone number of a local contact person who shall be available 24 hours per day, seven days per week for the purpose of responding to City staff calls pertaining to complaints regarding the condition, operations, or conduct of occupants of the short-term vacation rental or their guests, and if directed by City staff, to personally proceed on site within 30 minutes from the call to resolve the problem. d.The owner or the owner ’s authorized agent shall, upon notification that any occupant or guest of the short-term vacation rental unit has created unreasonable noise or disturbances, engaged in disorderly conduct, or committed violations of any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit, respond in a timely and appropriate manner to immediately halt or prevent a recurrence of such conduct. Failure of the owner or the owner ’s authorized agent to respond to such calls or complaints regarding the condition, operation, or conduct of the occupants and/or guests of the short-term vacation rental unit in a timely and appropriate manner shall subject the owner to all administrative, legal, and equitable remedies available to the City. e.The owner and/or the owner ’s authorized agent shall use reasonably prudent business practices to ensure that the occupants and/or guests of the short-term vacation rental unit do not create unreasonable noise or disturbances, engage in disorderly conduct or illegal activity, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. f.The owner and/or the owner ’s authorized agent shall use reasonably prudent business practices to ensure that the short-term vacation rental unit is used for overnight accommodations purposes only. This shall include using all prudent business practices to prohibit the rental to commercial party businesses. g.Prior to occupancy of a short-term vacation rental unit, the owner or the owner ’s authorized agent shall: i.Obtain the contact information of the renter. ii.Provide a copy of the City’s "Good Neighbor" brochure containing these requirements to the renter. iii.Require the renter to execute a formal acknowledgement they are legally responsible for compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws, rules, and regulations pertaining to the use and occupancy of the short-term vacation rental unit. iv.The information required in subsections (A)(3)(g)(i) and (A)(3)(g)(iii) of this subsection shall be maintained by the owner or the owner ’s authorized agent for a period of three years and be made available upon request to any officer of the City responsible for the enforcement of any provision of the Municipal Code or any other applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit. h.The property shall be maintained free of litter and debris. Trash and refuse shall not be left or stored within public view, except in proper containers for the purpose of collection by the City’s authorized waste hauler on scheduled trash collection days. Trash receptacles must be maintained within an enclosure and placed for pick up to comply with the provisions of HBMC 8.12.220 and 8.12.230. The size or number of containers and/or frequency of pick-up (if permitted by the City’s authorized waste hauler) shall be increased if needed to accommodate the amount of trash generated by all uses on the site. i.On-site parking shall be allowed on approved driveway, garage and/or carport areas only. Parking shall comply with all current City parking regulations. Parking of oversized vehicles must comply with the provisions of Chapter 10.32, Stopping, Standing and Parking, of the Municipal Code. j.Approved on-site parking space(s), including all enclosed garages, shall be kept free and clear to accommodate vehicular parking for renters/guests during all times the unit is in use as a short-term vacation rental. k.The number of adult occupants allowed to occupy any given short-term vacation rental unit shall be limited to two (2) per bedroom/sleeping area. l.The director shall have the authority to impose additional conditions on the use of any given short-term vacation rental to ensure that any potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated. 8/14/25, 3:32 PM Document Viewer | Municipal Code https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx?tocid=001.017.025.017#secid-2498 2/3 Page 107 of 731 m.The owner or owner ’s authorized agent shall post the current short-term vacation rental permit number, a photograph of the front of the property where the short-term vacation rental unit is located, as well as the number of approved on-site parking spaces available, in any written publication or on any website that promotes the availability or existence of a short-term vacation rental unit. 4.The owner shall comply with all requirements related to a business license under Chapter 5.04, Business Licenses Generally, of the Municipal Code, and related to the transient occupancy tax under Chapter 3.32, Transient Occupancy Tax, of the Municipal Code for the operation of the short-term vacation rental. B.Development Standards. Short-term vacation rentals shall conform to the following standards: 1.On-site parking shall be provided as required under Chapter 17.44. 2.A private kitchen area, shower and toilet facilities, and at least one room/area designated as a sleeping area shall be provided in each unit. C.Violations. Violations of this section are subject to the following standards. 1.Any violation of this section shall result in issuance of an administrative citation pursuant to Chapter 1.10, Administrative Citations and Penalties, or any other legal methods of enforcement, of the Municipal Code. 2.More than three violations of this section or any of the City ’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12-month period shall be grounds for revocation of the business license and administrative permit, in accordance with provisions of the Code, provided the three violations have been affirmed by a hearing officer in the event they are appealed. D.Sunset Clause. The provisions in this section shall become inoperative on October 24, 2025, and shall be considered repealed on that date, unless the City Council of Hermosa Beach enacts a new ordinance that becomes effective on or before October 24, 2025, and which deletes or extends that date. No new or renewals of administrative permits and/or business licenses for short-term vacation rentals shall be issued after October 24, 2025, and no permitted short-term vacation rental shall have a right to operate beyond the term of the permit. (Ord. # 23-1468 §6, adopted 09/26/2023, effective 10/26/2023; Ord. # 24-1473 §6, adopted 01/23/2024, effective 02/22/2024) Effective on: 2/22/2024 8/14/25, 3:32 PM Document Viewer | Municipal Code https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx?tocid=001.017.025.017#secid-2498 3/3 Page 108 of 731 ZONE TEXT AMENDMENT: EXTEND SHORT-TERM VACATION RENTAL ORDINANCE September 9, 2025 -City Council Meeting Page 109 of 731 Request Staff recommends the City Council: 1. Conduct a public hearing, receive a staff report, and public comments; 2.Determine that the project is exempt from CEQA;and 3. Adopt an Ordinance by title only approving Zone Text Amendment (TA25-02) related to extending the short- term vacation rental program for an additional 2 years. Page 110 of 731 Background •2019 –STVR regulations (Ord. 19- 1395) regulating STVRs in commercial zones •2021 –1st extension of STVR regulations with amendments •2023 –2nd extension of STVR regulations with amendments clarifying regulations Page 111 of 731 Discussion •STVRs are currently only allowed in existing nonconforming residential units in specific commercially zoned properties (no change) •No change to the prohibition in residential zones •Request to extend existing STVR Ordinance regulations through October 24, 2027 Page 112 of 731 CEQA and Noticing •Project is exempt from the California Quality Act (CEQA) pursuant to State CEQA Guidelines section 15061(b)(3) (Common Sense Exemption) •Legal ad published in Easy Reader Page 113 of 731 Recommendation Adopt an Ordinance by title only approving Zone Text Amendment (TA25-02) related to extending the short-term vacation rental Ordinance an additional two years Page 114 of 731 Contact us. Alexis Oropeza, Planning Manager (310) 318-0242 planning@hermosabeach.gov THANK YOU! Page 115 of 731 ZONE TEXT AMENDMENT: EXTEND SHORT-TERM VACATION RENTAL ORDINANCE September 9, 2025 -City Council Meeting Page 116 of 731 Page 117 of 731 9/9/25, 3 03 PM Mail -Ariana Rodriguez -Outlook ~ Outlook Fw: public comment -17 d. parking fines, 16 a. short term rentals From Ann Yang <anny@hermosabeach.gov> Date Tue 9/9/2025 2:58 PM To Myra Maravilla <mmaravi lla@hermosabeach.gov>; Reanna Guzman <rguzman@hermosabeach.gov>; Ariana Rodr iguez <arodriguez@hermosabeach .gov>; Sa lvador Peregrina <speregrina@hermosabeach.gov> FYI Ann Yang I Executive Assistant Office of the C ity Manager and C ity Cou ncil C ity of Hermosa Beach o: 310 750 3605 e: anny@hermosabeach.gov From: Ann Gotthoffe Sent: Tuesday, September 9, 2025 2:46 PM To: City Council <citycouncil@hermosabeach.gov>; Ann Yang <anny@hermosabeach.gov>; Steve Napolitano <snapolitano@hermosabeach.gov> Subject: re: public comment -17 d. parking fines, 16 a. short term rentals Some people who received this message don't often get email from anngott1224@gmail.com. Learn wh\l this is im12ortant Dear Council and Staff, Was a few minutes late submitting a comment online. Realize you may not read this before the meeting, but decided to email it anyway. 17 d. IF I am reading the report, and looking at the chart correctly --we would be going from the lowest street sweeping fine to the highest. I would prefer the inc rease be less drastic, perhaps $60? Agree the fines for both are due for an inc rease. 16a. I'm not opposed to extending this "trial" in the zones I believe it applies to. I do think that all council members with a rental unit in the city, particularly those with a history of using their unit as a short term renta l, should recuse themselves from voting on this as well as any STR ordinance in the futu re. Perhaps it can be clarified whether enforcement of the theoretical "ban" is on hold throughout the city. Thanks for your service! Ann Gotthoffer https://outlook.office com/mail/arod riguez@hermosabeach gov/in box/id/ AAQkADA 1 ZDYzN2U3L TAyNjEtNDAzOC05ZTlmL TQ3MTFINGNIZGQwNwAQ.. 1 /1 Page 118 of 731 City of Hermosa Beach | Page 1 of 4 Meeting Date: September 9, 2025 Staff Report No. 25-CMO-059 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO DECLARE ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF. CEQA: This program is exempt from the California Environmental Quality Act. (Environmental Programs Manager Doug Krauss) Recommended Action: Staff recommends City Council: 1. Adopt a resolution (Attachment 1) declaring its intention to establish the Hermosa Beach Tourism Improvement District (HBTID) and fixing the time and place of a public meeting and a public hearing thereon and giving notice thereof Executive Summary: The City and the Hermosa Beach Chamber of Commerce work closely to help improve conditions for the City’s business community. Adopting a resolution of intent to establish a Tourism Improvement District (TID) would be an important next step towards that goa l, as described in the draft Management District Plan (Attachment 2). The resolution would result in a public meeting on September 30, 2025, and a public hearing on October 28, 2025, on the formation of the Hermosa Beach Tourism Improvement District (HBTID) and the levy of assessments on certain lodging businesses located within the City boundaries . Background: The HBTID is a benefit assessment district proposed to create a revenue source to help fund Activities and Improvements (as defined in the Management District Plan) efforts for certain Hermosa Beach lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights to assessed businesses. The proposed HBTID includes all lodging businesses with eight rooms or more, existing and in the future, available for public occupancy located within the boundaries of the City of Hermosa Beach. Lodging business owners decided to pursue formation of the HBTID in order to create a revenue source devoted to marketing Hermosa Beach as a tourist, meeting and event destination. If established, the HBTID would generate approximately $727,517 on an annual basis for promotion of travel and tourism specific to Hermosa Beach. Page 119 of 731 City of Hermosa Beach | Page 2 of 4 TIDs utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow assessed business owners to organize their efforts to increase tourism. Business owners within the TID fund the TID, and those funds are used to provide services that are desired by and benefit the assessed businesses within the TID. Potential TID benefits include: Funds cannot be diverted for other government programs; They are customized to fit the needs of each destination; They allow for a wide range of services; including destination marketing, tourism promotion, and sales lead generation; They are designed, created and governed by those who will be nefit from and pay the assessment; and They provide a stable funding source for tourism promotion. In California, TIDs are commonly formed pursuant to the Property and Business Improvement District Law of 1994 (94 Law). This law allows for the creation o f special benefit assessment districts to raise funds within a specific geographic area. The key difference between TIDs and other special benefit assessment districts is that funds raised are provided to a private non -profit corporation, or an owner’s association, to administer and implement the purposes of the TID. Discussion: The Management District Plan includes the proposed boundary of the HBTID, a service plan and budget, and a proposed means of governance. The annual assessment rate is two percent of gross short-term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty consecutive days; stays by any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the assessment herein provided; stays by any federal or state of California officer or employee when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays pursuant to contracts executed prior to November 1, 2025. The proposed HBTID will have a five year term, beginning November 1, 2025, or as soon as possible thereafter, and ending five years from its start date. Once per year beginning on the anniversary of the HBTID formation there is a thirty-day period in which business owners paying fifty percent or more of the assessment may protest and begin proceedings to terminate the HBTID. The City will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, interest and overdue charges) from each assessed business. The City shall forward the assessments to the Hermosa Beach Chamber of Commerce and Page 120 of 731 City of Hermosa Beach | Page 3 of 4 Visitor Bureau (HBCCVB), which will have the responsibility of managing HBTID programs as provided in the Management District Plan. The City shall be paid a fee equal to one percent of the amount of assessment collected to cover its costs of collection and administration. HBTID FORMATION PROCESS TIMELINE September 9 RESOLUTION OF INTENTION HEARING Upon the submission of a written petition, signed by the business owners in the proposed HBTID who will pay more than fifty percent of the assessments proposed to be levied, the City Council may initiate proceedings to establish the HBTID by the adoption of a resolution expressing its intention to establish the HBTID. No later than September 12 NOTICE The 94 Law requires the City to mail written notice to the owners of all businesses proposed to be assessed within the HBTID. Mailing the notice begins a mandatory forty-five day period in which assessed business owners may protest HBTID formation. September 30 PUBLIC MEETING Allow public testimony on the formation of the HBTID and levy of assessments. No Council action required. October 28 PUBLIC HEARING If written protests are received from the owners of businesses in the proposed HBTID which will pay fifty percent or more of the assessments proposed to be levied, and protests are not withdrawn so as to reduce the protests to less than fifty percent, no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one year from the date of the finding of a majority protest by the City Council. If no majority protest is received, the City Council, following the public hearing, may decide to establish the proposed HBTID and adopt a resolution of formation. Fiscal Impact: There is no immediate fiscal impact to the City with the recommended action to adopt a resolution to declare its intention to establish the HBTID. If the HBTID is established, the HBTID is expected to generate approximately $720,000 in assessment funds for activities and improvements to promote assessed businesses as tourist, meeting, and event destinations. The City would be paid a fee equal to one percent (1%) of the HBTID assessment collected, expected to be approximately $7,200 for collection and administration costs. Page 121 of 731 City of Hermosa Beach | Page 4 of 4 Attachments: 1. Draft Resolution 2. Draft Plan 3. Draft Public Notice Respectfully Submitted by: Doug Krauss, Environmental Programs Manager Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 122 of 731 65270.00001\44121226.1 Page 1 of 4 RES-25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. RES-25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING ITS INTENTION TO ESTABLISH THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT (HBTID) AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF WHEREAS, the Property and Business Improvement District Law of 1994, Streets and Highways Code § 36600 et seq., authorizes the City to establish business improvement districts for the purposes of promoting tourism; and WHEREAS, the Hermosa Beach Chamber of Commerce and Visitor Bureau (HBCCVB), lodging business owners, and representatives from the City have met to consider the formation of the HBTID; and WHEREAS, HBCCVB has drafted a Management District Plan (Plan) which sets forth the proposed boundary of the HBTID, a service plan and budget, and a proposed means of governance; and WHEREAS, lodging businesses who will pay more than fifty percent (50%) of the assessment under the HBTID have petitioned the Council to establish the HBTID; and WHEREAS, the City Council has determined it is in the public interest to allow businesses to fund business related activities to promote economic growth and resiliency and the City Council so desires to establish the HBTID. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The recitals set forth above are true and correct and are incorporated herein by this reference. Page 123 of 731 65270.00001\44121226.1 Page 2 of 4 RES-25-XXXX SECTION 2. The Council finds that assessed businesses that will pay more than fifty percent (50%) of the assessment proposed in the Plan have signed and submitted petitions in support of the formation of the HBTID, and that in determining such petition the amount of the assessment attributable to any business owned by the same business owner that is in excess of forty percent (40%) of the amount of all proposed assessments was not included in determining whether the petition was signed by business owners who will pay more than fifty percent (50%) of the total proposed assessment to be levied. The Council accepts the petitions and adopts this Resolution of Intention to establish the HBTID and to levy an assessment on certain lodging businesses within the HBTID boundaries in accordance with the Property and Business Improvement District Law of 1994. SECTION 3. The proposed exterior boundaries of the HBTID shall be the City boundaries and shall include all lodging businesses with eight (8) rooms or more, existing as of the date of this Resolution and in the future, available for public occupancy within the boundaries of the City. A full and complete map of the proposed boundaries is included in the Plan and is incorporated herein by this reference. SECTION 4. The Council finds that the Plan satisfies all requirements of Streets and Highways Code §36622. SECTION 5. The Council declares its intention to establish the HBTID and to levy and collect assessments on assessed businesses within the HBTID boundaries pursuant to the Property and Business Improvement District Law of 1994. SECTION 6. Appoints the City Manager, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). SECTION 7. The annual assessment rate is two percent (2%) of gross short -term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the assessment herein provided; stays by any federal or state of California officer or employee Page 124 of 731 65270.00001\44121226.1 Page 3 of 4 RES-25-XXXX when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays pursuant to contracts executed prior to November 1, 2025. SECTION 8. The assessments levied for the HBTID shall be applied toward Activities and Improvements including sales and marketing programs and destination development programs to market assessed businesses in HBTID as tourist, meeting, and event destinations, as defined and described in the Plan, and which are incorporated herein by this reference. Funds remaining at the end of any year may be used in subsequent years in which HBTID assessments are levied as long as they are used consistent with the requirements of this Resolution and the Plan. SECTION 9. The proposed HBTID will have a five (5) year term, beginning November 1, 2025, or as soon as possible thereafter, and ending five (5) years from its start date, unless renewed pursuant to Streets and Highways Code § 36660. SECTION 10. Bonds shall not be issued. SECTION 11. The time and place for the public meeting to hear testimony on establishing the HBTID and levying assessments are set for September 30, 2025, at 6:00 PM, or as soon thereafter as the matter may be heard, at the Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. SECTION 12. The time and place for the public hearing to establish the HBTID and the levy of assessments are set for October 28, 2025, at 6:00 PM, or as soon thereafter as the matter may be heard, at the Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. The City Clerk is directed to provide written notice to the lodging businesses subject to assessment of the date and time of the meeting and hearing, and to provide that notice as required by Streets and Highways Code § 36623, no later than September 12, 2025. SECTION 13. At the public meeting and public hearing the testimony of all interested persons for or against the establishment of the HBTID may be received. If at the conclusion of the public hearing, there are of record written protests by the owners of the assessed businesses within the proposed HBTID that will pay fifty percent (50%) or Page 125 of 731 65270.00001\44121226.1 Page 4 of 4 RES-25-XXXX more of the estimated total assessment of the entire HBTID, no further proceedings to establish the HBTID shall occur for a period of one (1) year. SECTION 14. The complete Plan is on file with the City Clerk and may be reviewed upon request. SECTION 15. This Resolution shall take effect immediately upon its adoption by the City Council. The City Clerk shall certify to the passage and adoption of this Resolution, shall cause the original of the same to be entered among the original Resolutions of the City Council, and shall make a minute of the passage and adoption thereof in the minutes o f the City Council meeting at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED on this 9th day of September 2025. Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 126 of 731 2025-2030 HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT MANAGEMENT DISTRICT PLAN Prepared pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq. August 14, 2025 Page 127 of 731 Table of Contents I. OVERVIEW ............................................................................................................................................................... 3 II. BACKGROUND ........................................................................................................................................................ 5 III. BOUNDARY .............................................................................................................................................................. 6 IV. ASSESSMENT BUDGET AND SERVICES ........................................................................................................... 7 A. ANNUAL SERVICE PLAN ............................................................................................................................................................................... 7 B. ANNUAL BUDGET ........................................................................................................................................................................................... 9 C. CALIFORNIA CONSTITUTIONAL COMPLIANCE ....................................................................................................................................... 9 D. ASSESSMENT................................................................................................................................................................................................... 11 E. INTEREST AND OVERDUE CHARGES....................................................................................................................................................... 12 F. TIME AND MANNER FOR COLLECTING ASSESSMENTS ..................................................................................................................... 13 V. GOVERNANCE ....................................................................................................................................................... 14 A. OWNERS’ ASSOCIATION ............................................................................................................................................................................. 14 B. BROWN ACT AND CALIFORNIA PUBLIC RECORDS ACT COMPLIANCE ....................................................................................... 14 C. ANNUAL REPORT ......................................................................................................................................................................................... 14 APPENDIX 1 – LAW .......................................................................................................................................................... 15 APPENDIX 2 – ASSESSED BUSINESSES ................................................................................................................... 27 Prepared by Civitas (800)999-7781 www.civitasadvisors.com Page 128 of 731 HBTID Management District Plan 3 August 14, 2025 I. OVERVIEW Developed by Hermosa Beach lodging businesses and the Hermosa Beach Chamber of Commerce and Visitor Bureau (“HBCCVB”), the Hermosa Beach Tourism Improvement District (“HBTID”) is an assessment district proposed to provide specific benefits to assessed businesses, by funding certain marketing and sales promotion activities (the “Activities”) and the acquisition, construction, installation, and maintenance of certain improvements (the “Improvements”), further defined in this Management District Plan (“Plan”), pursuant to the Property and Business Improvement District Law of 1994, being Part 7 of Division 18 of the California Streets and Highways Code, commencing with section 36600 (the “94 Law”). This approach has been used successfully in other destination areas throughout the country to provide the benefit of additional room night sales directly to payors. Location: The HBTID includes all lodging businesses with eight (8) rooms or more, existing and in the future, available for public occupancy located within the boundaries of the City of Hermosa Beach (“City”), as shown on the map in Section IV. Services: The HBTID is designed to provide specific benefits directly to payors by increasing awareness and demand for room night sales. The Activities and Improvements set forth in this Plan, will increase demand for overnight tourism and market payors as tourist, meeting and event destinations, thereby increasing demand for room night sales. Budget: The total HBTID annual assessment budget for the initial year of its five (5) year operation is anticipated to be approximately $727,517. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and as businesses open and close. Cost: The annual assessment rate is two percent (2%) of gross short-term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the assessment herein provided; stays by any federal or state of California officer or employee when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays pursuant to contracts executed prior to November 1, 2025. Collection: The City will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, interest and overdue charges) from each assessed lodging business. The City shall take Page 129 of 731 HBTID Management District Plan 4 August 14, 2025 all reasonable efforts to collect the assessments from each assessed lodging business. Duration: The proposed HBTID will have a five (5) year life, beginning November 1, 2025 or as soon as possible thereafter, and ending five (5) years from its start date. After five (5) years, the HBTID may be renewed for up to ten (10) years pursuant to the 94 Law if assessed business owners support continuing the HBTID programs. Management: The HBCCVB shall serve as the HBTID’s Owners’ Association. The Owners’ Association must provide annual reports to the City Council. The Tourism Committee of the HBCCVB Board will implement and oversee HBTID programs. The Tourism Committee will be responsible for determining the management of HBTID funds and expenditures, and shall possess the authority to manage HBTID assessment funds and full decision-making authority regarding HBTID programs. Page 130 of 731 HBTID Management District Plan 5 August 14, 2025 II. BACKGROUND TIDs are an evolution of the traditional Business Improvement District. The first TID was formed in West Hollywood, California in 1989. Since then, over 100 California destinations have followed suit. In recent years, other states have begun adopting the California model – Illinois, Minnesota, Massachusetts, Montana, South Dakota, Washington, Colorado, Texas and Louisiana have adopted TID laws. Several other states are in the process of adopting their own legislation. The cities of Wichita, Kansas and Newark, New Jersey used an existing business improvement district law to form a TID. Additionally, some cities, like Portland, Oregon and Memphis, Tennessee have utilized their home rule powers to create TIDs without a state law. California’s TIDs collectively raise over $300 million annually for local destination marketing. With competitors raising their budgets, and increasing rivalry for visitor dollars, it is important that Hermosa Beach lodging businesses invest in stable, commerce-specific marketing programs. TIDs utilize the efficiencies of private sector operation in the market-based promotion of tourism districts. TIDs allow tourism business owners to organize their efforts to increase commerce. Tourism business owners within the TID pay an assessment and those funds are used to provide services that increase commerce. In California, most TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of a benefit assessment district to raise funds within a specific geographic area. The key difference between TIDs and other benefit assessment districts is that funds raised are returned to the private non-profit corporation governing the district. There are many benefits to TIDs: • Funds must be spent on services and improvements that provide a specific benefit only to those who pay; • Funds cannot be diverted to general government programs; • They are customized to fit the needs of payors in each destination; • They allow for a wide range of services; • They are designed, created and governed by those who will pay the assessment; and • They provide a stable, long-term funding source for tourism promotion 0 20 40 60 80 100 120 Number of Districts Operating in California Page 131 of 731 HBTID Management District Plan 6 August 14, 2025 III. BOUNDARY The HBTID will include all lodging businesses with eight (8) rooms or more, existing and in the future, available for public occupancy within the boundaries of the City, as shown in the map below. Lodging business means: any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location, or other similar structure or portion thereof. A complete listing of assessed lodging businesses within the proposed HBTID can be found in Appendix 2. Page 132 of 731 HBTID Management District Plan 7 August 14, 2025 IV. ASSESSMENT BUDGET AND SERVICES A. Annual Service Plan Assessment funds will be spent to provide specific benefits conferred or privileges granted directly to the payors that are not provided to those not charged, and which do not exceed the reasonable cost to the City of conferring the benefits or granting the privileges. The privileges and services provided with the HBTID funds are the Activities and Improvements set forth in this Plan, available only to assessed businesses. A service plan assessment budget has been developed to deliver services that benefit the assessed businesses. A detailed annual assessment budget will be developed and approved by HBCCVB. The chart below illustrates the initial annual assessment budget allocations. These activities and allocations will also apply in subsequent years. The total initial assessment budget is estimated to be $727,517. Although actual revenues will fluctuate due to market conditions, the proportional allocations of the budget shall remain the same. However, the City and the HBCCVB board shall have the authority to adjust budget allocations between the categories by no more than fifteen percent (15%) of the total budget per year. A description of the proposed improvements and activities for the initial year of operation is below. The same activities are proposed for subsequent years. In the event of a legal challenge against the HBTID, any and all assessment funds may be used for the costs of defending the HBTID. In the first year of operation, the costs of creating the HBTID may be repaid using assessment funds. Activities and Improvements, $516,537 71% Administration, $145,503 20% Contingency/Reserve, $58,201 8% City Collection Fee, $7,275 1% Initial Annual Assessment Budget - $727,517 Page 133 of 731 HBTID Management District Plan 8 August 14, 2025 Each budget category includes all costs related to providing that service. For example, the Activities and Improvements budget includes the cost of staff time dedicated to overseeing and implementing such Activities and Improvements program. Staff time dedicated purely to administrative tasks is allocated to the administrative portion of the budget. The costs of an individual staff member may be allocated to multiple budget categories. The staffing levels necessary to provide the services below will be determined by the HBCCVB on an as- needed basis. Activities and Improvements The Activities and Improvements will promote assessed businesses as tourist, meeting, and event destinations. The HBTID will have a central theme of promoting the destination as a desirable place for overnight visits. The Activities and Improvements will have the goal of increasing demand for overnight visitation and room night sales at assessed businesses, which may include, but is not limited to, the following: Activities (Sales and Marketing): • Internet marketing efforts to increase awareness and optimize internet presence to drive overnight visitation and room sales to assessed businesses; • Print ads in magazines and newspapers targeted at potential visitors to drive overnight visitation and room sales to assessed businesses; this may also include the printing and distribution of the Truly Hermosa magazine to expand reach and influence key visitor markets; • Television ads targeted at potential visitors to drive overnight visitation and room sales to assessed businesses; • Radio ads targeted at potential visitors to drive overnight visitation and room sales to assessed businesses; • Produce a live album and recording that captures Hermosa Beach’s vibrant jazz scene and showcase local talent to enhance the visitor experience and attract jazz enthusiasts and promote the City as a cultural tourism destination; • Attendance of trade shows to promote assessed businesses; • Sales blitzes for assessed businesses; • Familiarization tours of assessed businesses; • Preparation and production of collateral promotional materials such as brochures, visitor guides, flyers and maps featuring assessed businesses; • Attendance of professional industry conferences and affiliation events to promote assessed businesses; • Partnership with both local and state tourism organizations to target key international markets to increase overnight visitation at assessed businesses; • Development and implementation of a public relations and communications strategy, inclusive of social media outlets and press release distribution designed to drive overnight visitation at assessed businesses; • Director of Sales, Marketing and/or General Manager meetings to plan and coordinate tourism promotion efforts for assessed businesses; • Education of lodging business management and the owners’ association on marketing strategies best suited to meet assessed businesses’ needs; • Acquisition/utilization of new technologies for novel marketing initiatives; Page 134 of 731 HBTID Management District Plan 9 August 14, 2025 • Development of Return on Investment (“ROI”) analysis on effectiveness of district funds to improve effectiveness and increase demand for overnight visitation at assessed businesses; • Development of a marketing plan to ensure district funds are strategically spent to market assessed lodging businesses; • Lead generation activities designed to attract tourists and group events to assessed businesses; • Maintaining an experienced sales staff to target the meeting and conference market to generate overnight visitation and room sales to assessed businesses; • Maximizing alliances with professional organizations that target group business, or database services that track group opportunities to develop new leads for assessed businesses; and • Incentivizing conferences and meetings to book in Hermosa Beach. Improvements (Destination Development): • Services designed to improve the visitors experience such as, but not limited to, beautification and/or the installation of lighting to drive overnight visitation and room sales to assessed businesses; and • Other activities that increase the profile and notoriety of the destination as an overnight travel destination and promote greater room night sales for assessed businesses. Administration The administration and operations portion of the budget shall be utilized for administrative staffing costs, office costs, advocacy, and other general administrative costs such as insurance, legal, and accounting fees. Contingency/Reserve The budget includes a contingency line item to account for uncollected assessments, if any. If there are contingency funds collected, they may be held in a reserve fund or utilized for other programs, administration or renewal costs at the discretion of the Tourism Committee. Policies relating to contributions to the reserve fund, the target amount of the reserve fund, and expenditure of monies from the reserve fund shall be set by the Tourism Committee. City Collection Fee The City of Hermosa shall be paid a fee equal to one percent (1%) of the amount of assessment collected, to cover its costs of collection and administration. B. Annual Budget The total five (5) year assessment budget is projected at approximately $727,517 annually, or $3,637,585 through 2030. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and as businesses open and close. C. California Constitutional Compliance The HBTID assessment is not a property-based assessment subject to the requirements of Proposition 218. Courts have found Proposition 218 limited the term Page 135 of 731 HBTID Management District Plan 10 August 14, 2025 ‘assessments’ to levies on real property.1 Rather, the HBTID assessment is a business- based assessment, and is subject to Proposition 26. Pursuant to Proposition 26 all levies are a tax unless they fit one of seven exceptions. Two of these exceptions apply to the HBTID, a “specific benefit” and a “specific government service.” Both require that the costs of benefits or services do not exceed the reasonable costs to the City of conferring the benefits or providing the services. 1. Specific Benefit Proposition 26 requires that assessment funds be expended on, “a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.”2 The services in this Plan are designed to provide targeted benefits directly to assessed businesses, and are intended only to provide benefits and services directly to those businesses paying the assessment. These services are tailored not to serve the general public, businesses in general, or parcels of land, but rather to serve the specific businesses within the HBTID. The activities described in this Plan are specifically targeted to increase demand for room night sales for assessed lodging businesses within the boundaries of the HBTID and are narrowly tailored. HBTID funds will be used exclusively to provide the specific benefit of increased demand for room night sales directly to the assessees. Assessment funds shall not be used to feature non-assessed lodging businesses in HBTID programs, or to directly generate sales for non-assessed businesses. The activities paid for from assessment revenues are business services constituting and providing specific benefits to the assessed businesses. Nothing in this Plan limits the ability of the Owners’ Association to enter into private contracts with non-assessed lodging businesses for the provision of services to those businesses. The assessment imposed by this HBTID is for a specific benefit conferred directly to the payors that is not provided to those not charged. The specific benefit conferred directly to the payors is an increase in demand for room night sales. The specific benefit of an increase in demand for room night sales for assessed lodging businesses will be provided only to lodging businesses paying the district assessment, with marketing and sales programs promoting lodging businesses paying the HBTID assessment. The marketing and sales programs will be designed to increase room night sales at each assessed lodging businesses. Because they are necessary to provide the marketing and sales programs that specifically benefit the assessed lodging businesses, the administration and contingency/Reserve services also provide the specific benefit of increased demand for room night sales to the assessed lodging businesses. Although the HBTID, in providing specific benefits to payors, may produce incidental benefits to non-paying businesses, the incidental benefit does not preclude the services from being considered a specific benefit. The legislature has found that, “A specific benefit is not excluded from classification as a ‘specific benefit’ merely 1 Jarvis v. the City of San Diego 72 Cal App. 4th 230 2 Cal. Const. art XIII C § 1(e)(1) Page 136 of 731 HBTID Management District Plan 11 August 14, 2025 because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific benefit to the payor.”3 2. Specific Government Service The assessment may also be utilized to provide, “a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.”4 The legislature has recognized that marketing and promotions services like those to be provided by the HBTID are government services within the meaning of Proposition 265. Further, the legislature has determined that “a specific government service is not excluded from classification as a ‘specific government service’ merely because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific government service to the payor.”6 3. Reasonable Cost HBTID services will be implemented carefully to ensure they do not exceed the reasonable cost of such services. The full amount assessed will be used to provide the services described herein. Funds will be managed by the HBCCVB, and reports submitted on an annual basis to the City. Only assessed lodging businesses will be featured in marketing materials, receive sales leads generated from HBTID-funded activities, be featured in advertising campaigns, and benefit from other HBTID-funded services. The assessed lodging business list was compiled from records provided by the jurisdiction and complies with the requirements of the 94 Law. Pursuant to Streets and Highways Code Section 36615, the City Council's determination of ownership is final and conclusive, with no obligation to obtain other information. Non-assessed lodging businesses will not receive these, nor any other, HBTID-funded services and benefits. The HBTID-funded programs are targeted directly to benefit assessed businesses. It is, however, possible that there will be a spill over benefit to non-assessed businesses. If non-assessed lodging businesses receive incremental room nights, that portion of the promotion or program generating those room nights shall be paid with non- HBTID funds. HBTID funds shall only be spent to benefit the assessed businesses, and shall not be spent on that portion of any program which directly generates incidental room nights for non-assessed businesses. D. Assessment The annual assessment rate is two percent (2%) of gross short-term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the assessment herein provided; stays by any federal or state of California officer or employee when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or 3 Government Code § 53758(a) 4 Cal. Const. art XIII C § 1(e)(2) 5 Government Code § 53758(b) 6 Government Code § 53758(b) Page 137 of 731 HBTID Management District Plan 12 August 14, 2025 international treaty; and stays pursuant to contracts executed prior to November 1, 2025. The assessment was calculated based on the total cost of the Activities and Improvements to be provided for the benefit of the businesses within the HBTID, with costs allocated based on the proportional benefit conferred to each business. The Activities and Improvements funded by the HBTID, are specifically targeted to increase room nights at assessed businesses. All room night sales do not represent the same benefit to the payors. For example, a higher priced room night is of greater benefit than a lower priced room night because the assessee derives greater revenue. To account for this benefit differential and to make sure the benefits are proportional, an assessment formula based on a percentage of revenue has been selected. The proposed formula accurately reflects greater benefit to assessed businesses with higher priced room nights. The term “gross short term sleeping room rental revenue” as used herein means: the consideration charged on the room rate for the occupancy of space in a lodging business valued in money, not including other charges such as reservation fees, forfeited deposits, cancelation fees, attrition fees, no-show fees, parking fees, internet fees, roll-a-way beds fees, early and/or late checkout fees, or any other charges or fees (existing or in the future). Gross sleeping room rental revenue shall not include, and therefore the assessment shall not be charged upon, any federal, state or local taxes collected, including but not limited to transient occupancy taxes. The assessment is levied upon and a direct obligation of the assessed lodging business. However, the assessed lodging business may, at its discretion, pass the assessment on to transients. The amount of assessment, if passed on to each transient, shall be disclosed in advance and separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for payment from the business. If the HBTID assessment is identified separately it shall be disclosed as the “HBTID Assessment.” As an alternative, the disclosure may include the amount of the HBTID assessment and the amount of the assessment imposed pursuant to the California Tourism Marketing Act, Government Code §13995 et seq. and shall be disclosed as the “Tourism Assessment.” The assessment is imposed solely upon, and is the sole obligation of the assessed lodging business even if it is passed on to transients. The assessment shall not be considered revenue for calculation of transient occupancy taxes. Bonds shall not be issued. E. Interest and Overdue Charges The HBTID shall reimburse the City of Hermosa Beach for any costs associated with collecting unpaid assessments. If sums in excess of the delinquent HBTID assessment are sought to be recovered in the same collection action by the City, the HBTID shall bear its pro rata share of such collection costs. Assessed businesses which are delinquent in paying the assessment shall be responsible for paying: Page 138 of 731 HBTID Management District Plan 13 August 14, 2025 1. Original Delinquency: Any assessed business owner who fails to remit any assessment imposed by this Plan within the time required shall pay an overdue charge of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment. 2. Continued Delinquency: Any assessed business owner who fails to remit any delinquent assessment on or before a period of thirty (30) days following the date on which the assessment first became delinquent shall pay a second delinquency overdue charge of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment and the ten percent (10%) overdue charge first imposed. 3. Fraud: If the City determines that the nonpayment of any assessment due is due to fraud, an overdue charge of twenty-five percent (25%) of the amount of the assessment shall be added thereto in addition to the overdue charges stated in subsections 1 and 2 of this section. 4. Interest: In addition to the overdue charges imposed, any assessed business owner who fails to remit any assessment shall pay interest at the rate of one - half of one percent (0.5%) per month or fraction thereof on the amount of the assessment, exclusive of overdue charges, from the date on which the assessment first became delinquent until paid. 5. Overdue Charges and Interest Merged with Assessment: Every overdue charge imposed and such interest as accrues under this Plan shall become a part of the assessment herein required to be paid. F. Time and Manner for Collecting Assessments The HBTID assessment will be implemented beginning November 1, 2025, or as soon as possible thereafter, and shall continue for five (5) years from its start date. The City will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, interest and overdue charges) from each lodging business. The City shall take all reasonable efforts to collect the assessments from each lodging business. The City shall forward the assessments collected to the Owners’ Association. Page 139 of 731 HBTID Management District Plan 14 August 14, 2025 V. GOVERNANCE A. Owners’ Association The City Council, through adoption of this Plan, has the right, pursuant to Streets and Highways Code §36651, to identify the body that shall implement the proposed program, which shall be the Owners’ Association of the HBTID as defined in Streets and Highways Code §36612. The City Council has determined that HBCCVB will serve as the Owners’ Association for the HBTID. The Tourism Committee of the HBCCVB Board will implement and oversee HBTID programs. The Tourism Committee will be responsible for determining the management of HBTID funds and expenditures, and shall include representation from lodging businesses paying the HBTID assessment. The Tourism Committee shall possess the authority to manage HBTID assessment funds and full decision -making authority regarding HBTID programs. B. Brown Act and California Public Records Act Compliance An Owners’ Association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. The Owners’ Association is, however, subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act. These regulations are designed to promote public accountability. The Owners’ Association acts as a legislative body under the Ralph M. Brown Act (Government Code §54950 et seq.). Thus, meetings of the HBCCVB Board and certain committees must be held in compliance with the public notice and other requirements of the Brown Act. Accordingly, the Owners’ Association shall publicly report any action taken and the vote or abstention on that action of each member present for the action. The Owners’ Association is also subject to the record keeping and disclosure requirements of the California Public Records Act. C. Annual Report The HBCCVB shall present an annual report at the end of each year of operation to the City Council pursuant to Streets and Highways Code §36650 (see Appendix 1). The annual report shall include: • Any proposed changes in the boundaries of the improvement district or in any benefit zones or classification of businesses within the district. • The improvements and activities to be provided for that fiscal year. • An estimate of the cost of providing the improvements and the activities for that fiscal year. • The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year. • The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year. • The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part. Page 140 of 731 HBTID Management District Plan 15 August 14, 2025 APPENDIX 1 – LAW CURRENT THROUGH ALL LEGISLATION OF THE 2024 REGULAR AND SPECIAL SESSIONS STREETS AND HIGHWAYS CODE DIVISION 18. PARKING PART 7. PROPERTY AND BUSINESS IMPROVEMENT DISTRICT LAW OF 1994 CHAPTER 1. General Provisions ARTICLE 1. Declarations 36600. Citation of part This part shall be known and may be cited as the “Property and Business Improvement District Law of 1994.” 36601. Legislative findings and declarations; Legislative guidance The Legislature finds and declares all of the following: (a) Businesses located and operating within business districts in some of this state’s communities are economically disadvantaged, are underutilized, and are unable to attract customers due to inadequate facilities, services, and activities in the business districts. (b) It is in the public interest to promote the economic revitalization and physical maintenance of business districts in order to create jobs, attract new businesses, and prevent the erosion of the business districts. (c) It is of particular local benefit to allow business districts to fund business related improvements, maintenance, and activities through the levy of assessments upon the businesses or real property that receive benefits from those improvements. (d) Assessments levied for the purpose of conferring special benefit upon the real property or a specific benefit upon the businesses in a business district are not taxes for the general benefit of a city, even if property, businesses, or persons not assessed receive incidental or collateral effects that benefit them. (e) Property and business improvement districts formed throughout this state have conferred special benefits upon properties and businesses within their districts and have made those properties and businesses more useful by providing the following benefits: (1) Crime reduction. A study by the Rand Corporation has confirmed a 12 -percent reduction in the incidence of robbery and an 8-percent reduction in the total incidence of violent crimes within the 30 districts studied. (2) Job creation. (3) Business attraction. (4) Business retention. (5) Economic growth. (6) New investments. (f) With the dissolution of redevelopment agencies throughout the state, property and business improvement districts have become even more important tools with which communities can combat blight, promote economic opportunities, and create a clean and safe environment. (g) Since the enactment of this act, the people of California have adopted Proposition 218, which added Article XIII D to the Constitution in order to place certain requirements and restrictions on the formation of, and activities, expenditures, and assessments by property-based districts. Article XIII D of the Constitution provides that property-based districts may only levy assessments for special benefits. (h) The act amending this section is intended to provide the Legislature’s guidance with regard to this act, its interaction with the provisions of Article XIII D of the Constitution, and the determination of special benefits in property-based districts. (1) The lack of legislative guidance has resulted in uncertainty and inconsistent application of this act, which discourages the use of assessments to fund needed improvements, maintenance, and activities in property-based districts, contributing to blight and other underutilization of property. (2) Activities undertaken for the purpose of conferring special benefits upon property to be assessed inherently produce incidental or collateral effects that benefit property or persons not Page 141 of 731 HBTID Management District Plan 16 August 14, 2025 assessed. Therefore, for special benefits to exist as a separate and distinct category from general benefits, the incidental or collateral effects of those special benefits are inherently part of those special benefits. The mere fact that special benefits produce incidental or collateral effects that benefit property or persons not assessed does not convert any portion of those special benefits or their incidental or collateral effects into general benefits. (3) It is of the utmost importance that property-based districts created under this act have clarity regarding restrictions on assessments they may levy and the proper determination of special benefits. Legislative clarity with regard to this act will prov ide districts with clear instructions and courts with legislative intent regarding restrictions on property-based assessments, and the manner in which special benefits should be determined. 36602. Purpose of part The purpose of this part is to supplement previously enacted provisions of law that authorize cities to levy assessments within property and business improvement districts, to ensure that those assessments conform to all constitutional requirements and are determined and assessed in accordance with the guidance set forth in this act. This part does not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these pur poses. 36603. Preemption of authority or charter city to adopt ordinances levying assessments Nothing in this part is intended to preempt the authority of a charter city to adopt ordinances providing for a different method of levying assessments for similar or additional purposes from those set forth in this part. A property and business improvement district created pursuant to this part is expressly exempt from the provisions of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931 (Division 4 (commencing with Section 2800)). 36603.5. Part prevails over conflicting provisions Any provision of this part that conflicts with any other provision of law shall prevail over the other provision of law, as to districts created under this part. 36604. Severability This part is intended to be construed liberally and, if any provision is held invalid, the remaining provisions shall remain in full force and effect. Assessments levied under this part are not special taxes. ARTICLE 2. Definitions 36606. “Activities” “Activities” means, but is not limited to, all of the following that benefit businesses or real property in the district: (a) Promotion of public events. (b) Furnishing of music in any public place. (c) Promotion of tourism within the district. (d) Marketing and economic development, including retail retention and recruitment. (e) Providing security, sanitation, graffiti removal, street and sidewalk cleaning, and other municipal services supplemental to those normally provided by the municipality. (f) Other services provided for the purpose of conferring special benefit upon assessed real property or specific benefits upon assessed businesses located in the district. 36606.5. “Assessment” “Assessment” means a levy for the purpose of acquiring, constructing, installing, or maintaining improvements and providing activities that will provide certain benefits to properties or businesses located within a property and business improvement district. Page 142 of 731 HBTID Management District Plan 17 August 14, 2025 36607. “Business” “Business” means all types of businesses and includes financial institutions and professions. 36608. “City” “City” means a city, county, city and county, or an agency or entity created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government Code, the public member agencies of which includes only cities, counties, or a city and county, or the State of California. 36609. “City council” “City council” means the city council of a city or the board of supervisors of a county, or the agency, commission, or board created pursuant to a joint powers agreement and which is a city within the meaning of this part. 36609.4. “Clerk” “Clerk” means the clerk of the legislative body. 36609.5. “General benefit” “General benefit” means, for purposes of a property-based district, any benefit that is not a “special benefit” as defined in Section 36615.5. 36610. “Improvement” “Improvement” means the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful life of five years or more including, but not limited to, the following: (a) Parking facilities. (b) Benches, booths, kiosks, display cases, pedestrian shelters and signs. (c) Trash receptacles and public restrooms. (d) Lighting and heating facilities. (e) Decorations. (f) Parks. (g) Fountains. (h) Planting areas. (i) Closing, opening, widening, or narrowing of existing streets. (j) Facilities or equipment, or both, to enhance security of persons and property within the district. (k) Ramps, sidewalks, plazas, and pedestrian malls. (l) Rehabilitation or removal of existing structures. 36611. “Management district plan”; “Plan” “Management district plan” or “plan” means a proposal as defined in Section 36622. 36612. “Owners’ association” “Owners’ association” means a private nonprofit entity that is under contract with a city to administer or implement improvements, maintenance, and activities specified in the management district plan. An owners’ association may be an existing nonprofit entity or a newly formed nonprofit entity. An owners’ association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. Notwithstanding this sec tion, an owners’ association shall comply with the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code), at all times when matters within the subject matter of the district are heard, disc ussed, or deliberated, and with the California Public Records Act (Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code), for all records relating to activities of the district. Page 143 of 731 HBTID Management District Plan 18 August 14, 2025 36614. “Property” “Property” means real property situated within a district. 36614.5. “Property and business improvement district”; “District” “Property and business improvement district,” or “district,” means a property and business improvement district established pursuant to this part. 36614.6. “Property-based assessment” “Property-based assessment” means any assessment made pursuant to this part upon real property. 36614.7. “Property-based district” “Property-based district” means any district in which a city levies a property -based assessment. 36615. “Property owner”; “Business owner”; “Owner” “Property owner” means any person shown as the owner of land on the last equalized assessment roll or otherwise known to be the owner of land by the city council. “Business owner” means any person recognized by the city as the owner of the business. “Owner” means either a business owner or a property owner. The city council has no obligation to obtain other information as to the ownership of land or businesses, and its determination of ownership shall be final and conclusive for the purposes of this part. Wherever this part requires the signature of the property owner, the signature of the authorized agent of the property owner shall be sufficient. Wherever this part requires the signature of the business owner, the signature of the authorized agent of the b usiness owner shall be sufficient. 36615.5. “Special benefit” (a) “Special benefit” means, for purposes of a property-based district, a particular and distinct benefit over and above general benefits conferred on real property located in a district or to the public at large. Special benefit includes incidental or collateral effects that arise from the improvements, maintenance, or activities of property-based districts even if those incidental or collateral effects benefit property or persons not assessed. Special benefit excludes general enhancement of property value . (b) “Special benefit” also includes, for purposes of a property -based district, a particular and distinct benefit provided directly to each assessed parcel within the district. Merely because parcels throughout an assessment district share the same special benefits does not make the benefits general. 36616. “Tenant” “Tenant” means an occupant pursuant to a lease of commercial space or a dwelling unit, other than an owner. ARTICLE 3. Prior Law 36617. Alternate method of financing certain improvements and activities; Effect on other provisions This part provides an alternative method of financing certain improvements and activities. The provisions of this part shall not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these purposes. Every improvement area established pursuant to the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500) of this division) is valid and effective and is unaffected by this part. CHAPTER 2. Establishment 36620. Establishment of property and business improvement district Page 144 of 731 HBTID Management District Plan 19 August 14, 2025 A property and business improvement district may be established as provided in this chapter. 36620.5. Requirement of consent of city council A county may not form a district within the territorial jurisdiction of a city without the consent of the city council of that city. A city may not form a district within the unincorporated territory of a county without the consent of the board of supervisors of that county. A city may not form a district within the territorial jurisdiction of another city without the consent of the city council of the other city. 36621. Initiation of proceedings; Petition of property or business owners in proposed district (a) Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than 50 percent of the assessments proposed to be levied, the city council may initiate proceedings to form a district by th e adoption of a resolution expressing its intention to form a district. The amount of assessment attributable to property or a business owned by the same property or business owner that is in excess of 40 percent of the amount of all assessments proposed t o be levied, shall not be included in determining whether the petition is signed by property or business owners who will pay more than 50 percent of the total amount of assessments proposed to be levied. (b) The petition of property or business owners required under subdivision (a) shall include a summary of the management district plan. That summary shall include all of the following: (1) A map showing the boundaries of the district. (2) Information specifying where the complete management district plan can be obtained. (3) Information specifying that the complete management district plan shall be furnished upon request. (c) The resolution of intention described in subdivision (a) shall contain all of the following: (1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property or businesses within the district, a statement as to whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements do not need to be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities, and the location and extent of the proposed district. (2) A time and place for a public hearing on the establishment of the property and business improvement district and the levy of assessments, which shall be consistent with the requirements of Section 36623. 36622. Contents of management district plan The management district plan shall include, but is not limited to, all of the following: (a) If the assessment will be levied on property, a map of the district in sufficient detail to locate each parcel of property and, if businesses are to be assessed, each business within the district. If the assessment will be levied on businesses, a map that identifies the district boundaries in sufficient detail to allow a business owner to reasonably determine whether a business is located within the district boundaries. If the assessment will be levied on property and businesses, a map of the district i n sufficient detail to locate each parcel of property and to allow a business owner to reasonably determine whether a business is located within the district boundaries. (b) The name of the proposed district. (c) A description of the boundaries of the district, including the boundaries of benefit zones, proposed for establishment or extension in a manner sufficient to identify the affected property and businesses included, which may be made by reference to any plan or map that is on file with the clerk. The boundaries of a proposed property assessment district shall not overlap with the boundaries of another existing property assessment district created pursuant to this part. This part does not prohibit the boun daries of a district created pursuant to this part to overlap with other assessment districts established pursuant to other provisions of law, including, but not limited to, the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500)). This part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with another business assessment district created Page 145 of 731 HBTID Management District Plan 20 August 14, 2025 pursuant to this part. This part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with a property assessment district created pursuant to this part. (d) The improvements, maintenance, and activities proposed for each year of operation of the district and the estimated cost thereof. If the improvements, maintenance, and activities proposed for each year of operation are the same, a description of the first year’s proposed improvements, maintenance, and activities and a statement that the same improvements, maintenance, and activities are proposed for subsequent years shall satisfy the requirements of this subdivision. (e) The total annual amount proposed to be expended for improvements, maintenance, or activities, and debt service in each year of operation of the district. If the assessment is levied on businesses, this amount may be estimated based upon the assessment rate. If the total annual amount proposed to be expended in each year of operation of the district is not significantly different, the amount proposed to be expended in the initial year and a statement that a similar amount applies to subsequent years shall satisfy the requirements of this subdivision. (f) The proposed source or sources of financing, including the proposed method and basis of levying the assessment in sufficient detail to allow each property or business owner to calculate the amount of the assessment to be levied against their property or business. The plan also shall state whether bonds will be issued to finance improvements. (g) The time and manner of collecting the assessments. (h) The specific number of years in which assessments will be levied. In a new district, the maximum number of years shall be five. Upon renewal, a district shall have a term not to exceed 10 years. Notwithstanding these limitations, a district created pur suant to this part to finance capital improvements with bonds may levy assessments until the maximum maturity of the bonds. The management district plan may set forth specific increases in assessments for each year of operation of the district. (i) The proposed time for implementation and completion of the management district plan. (j) Any proposed rules and regulations to be applicable to the district. (k) (1) A list of the properties or businesses to be assessed, including the assessor’s parcel numbers for properties to be assessed, and a statement of the method or methods by which the expenses of a district will be imposed upon benefited real property or businesses, in proportion to the benefit received by the property or business, to defray the cost thereof. (2) In a property-based district, the proportionate special benefit derived by each identified parcel shall be determined exclusively in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the activities. An assessment shall not be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on that parcel. Only special benefits are assessable, and a property-based district shall separate the general benefits, if any, from the special benefits conferred on a parcel. Parcels within a property -based district that are owned or used by any city, public agency, the State of California, or the United States shall not be exemp t from assessment unless the governmental entity can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit. The value of any incidental, secondary, or collateral effects that arise from the improvements, maintenance, or activities of a property- based district and that benefit property or persons not assessed shall not be deducted from the entirety of the cost of any special benefit or affect the proportionate special benefit derived by each identified parcel. (3) In a property-based district, properties throughout the district may share the same special benefits. In a district with boundaries that define which parcels are to receive improvements, maintenance, or activities over and above those services provided by the city, the improvements, maintenance, or activities themselves may constitute a special benefit. The city may impose assessments that are less than the proportional special benefit conferred, but shall not impose assessments that exceed the reasonable costs of the proportional special benefit conferred. Because one or more parcels pay less than the special benefit conferred does not necessarily mean that other parcels are assessed more than the reasonable cost of their special benefit. (l) In a property-based district, a detailed engineer’s report prepared by a registered professional engineer certified by the State of California supporting all assessments contemplated by the management district plan. (m) Any other item or matter required to be incorporated therein by the city council. Page 146 of 731 HBTID Management District Plan 21 August 14, 2025 36623. Procedure to levy assessment (a) If a city council proposes to levy a new or increased property assessment, the notice and protest and hearing procedure shall comply with Section 53753 of the Government Code. (b) If a city council proposes to levy a new or increased business assessment, the notice and protest and hearing procedure shall comply with Section 54954.6 of the Government Code, except that notice shall be mailed to the owners of the businesses proposed to be assessed. A protest may be made orally or in writing by any interested person. Every written protest shall be filed with the clerk at or before the time fixed for the public hearing. The city council may waive any irregularity in the form or conten t of any written protest. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the city as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with this section shall not be counted in determining a majority protest. If written protests are received from the owners or authorized representatives of businesses in the prop osed district that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses, as contained in the resolution of intention, shall be taken for a period of one year from the date of the finding of a majority protest by the city council. (c) If a city council proposes to conduct a single proceeding to levy both a new or increased property assessment and a new or increased business assessment, the notice and protest and hearing procedure for the property assessment shall comply with subdivision (a), and the notice and protest and hearing procedure for the business assessment shall comply with subdivision (b). If a majority protest is received from either the property or business owners, that respective portion of the assessment shall not be levied. The remaining portion of the assessment may be levied unless the improvement or other special benefit was proposed to be funded by assessing both property and business owners. 36624. Changes to proposed assessments At the conclusion of the public hearing to establish the district, the city council may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements, maintenance, and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them. At the public hearing, the city council may only make changes in, to, or from the boundaries of the proposed property and business improvement district that will exclude territory that will not benefit from the proposed improvements, maintenance, and activities. Any modifications, revisions, reductions, or changes to the proposed assessment district shall be reflected in the notice and map recorded pursuant to Section 3 6627. 36625. Resolution of formation (a) If the city council, following the public hearing, decides to establish a proposed property and business improvement district, the city council shall adopt a resolution of formation that shall include, but is not limited to, all of the following: (1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property, businesses, or both within the district, a statement on whether b onds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements need not be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities and the location and extent of the proposed district. (2) The number, date of adoption, and title of the resolution of intention. (3) The time and place where the public hearing was held concerning the establishment of the district. (4) A determination regarding any protests received. The city shall not establish the district or levy assessments if a majority protest was received. (5) A statement that the properties, businesses, or properties and businesses in the district established by the resolution shall be subject to any amendments to this part. Page 147 of 731 HBTID Management District Plan 22 August 14, 2025 (6) A statement that the improvements, maintenance, and activities to be conferred on businesses and properties in the district will be funded by the levy of the assessments. The revenue from the levy of assessments within a district shall not be used to provide improvements, maintenance, or activities outside the district or for any purpose other than the purposes specified in the resolution of intention, as modified by the city council at the hearing concerning establishment of the district. Notwithstanding the foregoing, improvements and activities that must be provided outside the district boundaries to create a special or specific benefit to the assessed parcels or businesses may be provided, but shall be limited to marketing or signage pointing to the district. (7) A finding that the property or businesses within the area of the property and business improvement district will be benefited by the improvements, maintenance, and activities funded by the proposed assessments, and, for a property-based district, that property within the district will receive a special benefit. (8) In a property-based district, the total amount of all special benefits to be conferred on the properties within the property-based district. (b) The adoption of the resolution of formation and, if required, recordation of the notice and map pursuant to Section 36627 shall constitute the levy of an assessment in each of the fiscal years referred to in the management district plan. 36627. Notice and assessment diagram Following adoption of the resolution establishing district assessments on properties pursuant to Section 36625, the clerk shall record a notice and an assessment diagram pursuant to Section 3114. No other provision of Division 4.5 (commencing with Section 3100) applies to an assessment district created pursuant to this part. 36628. Establishment of separate benefit zones within district; Categories of businesses The city council may establish one or more separate benefit zones within the district based upon the degree of benefit derived from the improvements or activities to be provided within the benefit zone and may impose a different assessment within each benefit zone. If the assessment is to be levied on businesses, the city council may also define categories of businesses based upon the degree of benefit that each will derive from the improvements or activities to be provided within the district and may impose a different assessment or rate of assessment on each category of business, or on each category of business within each zone. 36628.5. Assessments on businesses or property owners The city council may levy assessments on businesses or on property owners, or a combination of the two, pursuant to this part. The city council shall structure the assessments in whatever manner it determines corresponds with the distribution of benefits from the proposed improvements, maintenance, and activities, provided that any property - based assessment conforms with the requirements set forth in paragraph (2) of subdivision (k) of Section 36622. 36629. Provisions and procedures applicable to benefit zones and business categories All provisions of this part applicable to the establishment, modification, or disestablishment of a property and business improvement district apply to the establishment, modification, or disestablishment of benefit zones or categories of business. The city council shall, to establish, modify, or disestablish a benefit zone or category of business, follow the procedure to establish, modify, or disestablish a property and business improvement district. 36630. Expiration of district; Creation of new district If a property and business improvement district expires due to the time limit set pursuant to subdivision (h) of Section 36622, a new management district plan may be created and the district may be renewed pursuant to this part. CHAPTER 3. Assessments 36631. Time and manner of collection of assessments; Delinquent payments Page 148 of 731 HBTID Management District Plan 23 August 14, 2025 The collection of the assessments levied pursuant to this part shall be made at the time and in the manner set forth by the city council in the resolution levying the assessment. Assessments levied on real property may be collected at the same time and in the same manner as for the ad valorem property tax, and may provide for the same lien priority and penalties for delinquent payment. All delinquent payments for assessments levied pursuant to this part may be charged interest and penalties. 36632. Assessments to be based on estimated benefit; Classification of real property and businesses; Exclusion of residential and agricultural property (a) The assessments levied on real property pursuant to this part shall be levied on the basis of the estimated benefit to the real property within the property and business improvement district. The city council may classify properties for purposes of determining the benefit to property of the improvements and activities provided pursuant to this part. (b) Assessments levied on businesses pursuant to this part shall be levied on the basis of the estimated benefit to the businesses within the property and business improvement district. The city council may classify businesses for purposes of determining the benefit to the businesses of the improvements and activities provided pursuant to this part. (c) Properties zoned solely for residential use, or that are zoned for agricultural use, are conclusively presumed not to benefit from the improvements and service funded through these assessments, and shall not be subject to any assessment pursuant to this part. 36633. Time for contesting validity of assessment The validity of an assessment levied under this part shall not be contested in an action or proceeding unless the action or proceeding is commenced within 30 days after the resolution levying the assessment is adopted pursuant to Section 36625. An appeal from a final judgment in an action or proceeding shall be perfected within 30 days after the entry of judgment. 36634. Service contracts authorized to establish levels of city services The city council may execute baseline service contracts that would establish levels of city services that would continue after a property and business improvement district has been formed. 36635. Request to modify management district plan The owners’ association may, at any time, request that the city council modify the management district plan. Any modification of the management district plan shall be made pursuant to this chapter. 36636. Modification of plan by resolution after public hearing; Adoption of resolution of intention (a) Upon the written request of the owners’ association, the city council may modify the management district plan after conducting one public hearing on the proposed modifications. The city council may modify the improvements and activities to be funded wi th the revenue derived from the levy of the assessments by adopting a resolution determining to make the modifications after holding a public hearing on the proposed modifications. If the modification includes the levy of a new or increased assessment, the city council shall comply with Section 36623. Notice of all other public hearings pursuant to this section shall comply with both of the following: (1) The resolution of intention shall be published in a newspaper of general circulation in the city once at least seven days before the public hearing. (2) A complete copy of the resolution of intention shall be mailed by first class mail, at least 10 days before the public hearing, to each business owner or property owner affected by the proposed modification. (b) The city council shall adopt a resolution of intention which states the proposed modification prior to the public hearing required by this section. The public hearing shall be held not more than 90 days after the adoption of the resolution of intention. 36637. Reflection of modification in notices recorded and maps Page 149 of 731 HBTID Management District Plan 24 August 14, 2025 Any subsequent modification of the resolution shall be reflected in subsequent notices and maps recorded pursuant to Division 4.5 (commencing with Section 3100), in a manner consistent with the provisions of Section 36627. 36638. Assessment as government imposed fee on Civ C § 1770 transaction [Operative July 1, 2024] (a) A business assessment pursuant to this part is a fee imposed by a government on the transaction for purposes of paragraph (29) of subdivision (a) of Section 1770 of the Civil Code. (b) This section shall become operative on July 1, 2024. CHAPTER 3.5. Financing 36640. Bonds authorized; Procedure; Restriction on reduction or termination of assessments (a) The city council may, by resolution, determine and declare that bonds shall be issued to finance the estimated cost of some or all of the proposed improvements described in the resolution of formation adopted pursuant to Section 36625, if the resolutio n of formation adopted pursuant to that section provides for the issuance of bonds, under the Improvement Bond Act of 1915 (Division 10 (commencing with Section 8500)) or in conjunction with Marks-Roos Local Bond Pooling Act of 1985 (Article 4 (commencing with Section 6584) of Chapter 5 of Division 7 of Title 1 of the Government Code). Either act, as the case may be, shall govern the proceedings relating to the issuance of bonds, although proceedings under the Bond Act of 1915 may be modified by the city co uncil as necessary to accommodate assessments levied upon business pursuant to this part. (b) The resolution adopted pursuant to subdivision (a) shall generally describe the proposed improvements specified in the resolution of formation adopted pursuant to Section 36625, set forth the estimated cost of those improvements, specify the number of annual installments and the fiscal years during which they are to be collected. The amount of debt service to retire the bonds shall not exceed the amount of revenue estimated to be raised from assessments over 30 years. (c) Notwithstanding any other provision of this part, assessments levied to pay the principal and interest on any bond issued pursuant to this section shall not be reduced or terminated if doing so would interfere with the timely retirement of the debt. CHAPTER 4. Governance 36650. Report by owners’ association; Approval or modification by city council (a) The owners’ association shall cause to be prepared a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. The owners’ association’s first report shall be due after the first year of operation of the district. The report may propose changes, including, but not limited to, the boundaries of the property and business improvement district or any benefit zones within the district, the basis and method of levying the assessments, and any changes in the classification of property, including any categories of business, if a classification is used. (b) The report shall be filed with the clerk and shall refer to the property and business improvement district by name, specify the fiscal year to which the report applies, and, with respect to that fiscal year, shall contain all of the following information: (1) Any proposed changes in the boundaries of the property and business improvement district or in any benefit zones or classification of property or businesses within the district. (2) The improvements, maintenance, and activities to be provided for that fiscal year. (3) An estimate of the cost of providing the improvements, maintenance, and activities for that fiscal year. (4) The method and basis of levying the assessment in sufficient detail to allow each real property or business owner, as appropriate, to estimate the amount of the assessment to be levied against his or her property or business for that fiscal year. (5) The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year. Page 150 of 731 HBTID Management District Plan 25 August 14, 2025 (6) The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part. (c) The city council may approve the report as filed by the owners’ association or may modify any particular contained in the report and approve it as modified. Any modification shall be made pursuant to Sections 36635 and 36636. The city council shall not approve a change in the basis and method of levying assessments that would impair an authorized or executed contract to be paid from the revenues derived from the levy of assessments, including any commitment to pay principal and interest on any bonds issued on behalf of the district. 36651. Designation of owners’ association to provide improvements, maintenance, and activities The management district plan may, but is not required to, state that an owners’ association will provide the improvements, maintenance, and activities described in the management district plan. If the management district plan designates an owners’ association, the city shall contract with the designated nonprofit corporation to provide services. CHAPTER 5. Renewal 36660. Renewal of district; Transfer or refund of remaining revenues; District term limit (a) Any district previously established whose term has expired, or will expire, may be renewed by following the procedures for establishment as provided in this chapter. (b) Upon renewal, any remaining revenues derived from the levy of assessments, or any revenues derived from the sale of assets acquired with the revenues, shall be transferred to the renewed district. If the renewed district includes additional parcels or businesses not included in the prior district, the remaining revenues shall be spent to benefit only the parcels or businesses in the prior district. If the renewed district does not include parcels or businesses included in the prior district, the remaini ng revenues attributable to these parcels shall be refunded to the owners of these parcels or businesses. (c) Upon renewal, a district shall have a term not to exceed 10 years, or, if the district is authorized to issue bonds, until the maximum maturity of those bonds. There is no requirement that the boundaries, assessments, improvements, or activities of a r enewed district be the same as the original or prior district. CHAPTER 6. Disestablishment 36670. Circumstances permitting disestablishment of district; Procedure (a) Any district established or extended pursuant to the provisions of this part, where there is no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of the district, may be disestablished by resolution by the city council in either of the following circumstances: (1) If the city council finds there has been misappropriation of funds, malfeasance, or a violation of law in connection with the management of the district, it shall notice a hearing on disestablishment. (2) During the operation of the district, there shall be a 30 -day period each year in which assessees may request disestablishment of the district. The first such period shall begin one year after the date of establishment of the district and shall continue for 30 days. The next such 30-day period shall begin two years after the date of the establishment of the district. Each successive year of operation of the district shall have such a 30-day period. Upon the written petition of the owners or authorized representatives of real property or the owners or authorized representatives of businesses in the district who pay 50 percent or more of the assessments levied, the city council shall pass a resolution of intention to disestablish the district. The city cou ncil shall notice a hearing on disestablishment. (b) The city council shall adopt a resolution of intention to disestablish the district prior to the public hearing required by this section. The resolution shall state the reason for the disestablishment, shall state the time and place of the public hearing, and shall contain a proposal to dispose of any assets acquired with the revenues of the assessments levied within the property and business improvement district. The notice of the hearing on disestablishment required by this section shall be given by m ail to the property owner of Page 151 of 731 HBTID Management District Plan 26 August 14, 2025 each parcel or to the owner of each business subject to assessment in the district, as appropriate. The city shall conduct the public hearing not less than 30 days after mailing the notice to the property or business owners. The public hearing shall be held not more than 60 days after the adoption of the resolution of intention. 36671. Refund of remaining revenues upon disestablishment or expiration without renewal of district; Calculation of refund; Use of outstanding revenue collected after disestablishment of district (a) Upon the disestablishment or expiration without renewal of a district, any remaining revenues, after all outstanding debts are paid, derived from the levy of assessments, or derived from the sale of assets acquired with the revenues, or from bond reserve or construction funds, shall be refunded to the owners of the property or businesses then located and operating within the district in which assessments were levied by applying the same method and basis that was used to calculate the assessments levied in the fiscal year in which the district is disestablished or expires. All outstanding assessment revenue collected after disestablishment shall be spent on improvements and activities specified in the management district plan. (b) If the disestablishment occurs before an assessment is levied for the fiscal year, the method and basis that was used to calculate the assessments levied in the immediate prior fiscal year shall be used to calculate the amount of any refund. Page 152 of 731 HBTID Management District Plan 27 August 14, 2025 APPENDIX 2 – ASSESSED BUSINESSES* BUSINESS NAME SITE ADDRESS Holiday Inn Express Hotel & Suites 125 Pacific Coast Hwy Hotel Hermosa (Pacifica Hotels) 2515 Pacific Cast Hwy Sea Sprite Hotel 1016 The Strand SW Beach Hotel 66 11th St Hampton Suites 1539 Pacific Coast Hwy Quality Inn & Suites 901 Aviation Blvd Grandview Inn 55 14th St Beach House Hotel 1300 The Strand H20 Hotel 1429 Hermosa Ave *Jurisdiction list as of June 16, 2025 Page 153 of 731 65270.00001\44121224.1 NOTICE OF PUBLIC MEETING AND PUBLIC HEARING CONCERNING THE ESTABLISHMENT OF THE HERMOSA BEACH TOURISM IMPROVEMENT DISTRICT (HBTID) AND LEVY OF AN ASSESSMENT ON CERTAIN LODGING BUSINESSES WITHIN THE HBTID NOTICE IS HEREBY GIVEN that on September 9, 2025, the City Council (Council) of the City of Hermosa Beach (City) adopted a Resolution of Intention to establish the HBTID and to levy an assessment on certain lodging businesses within the HBTID as set forth in the Resolution of Intention. NOTICE IS HEREBY FURTHER GIVEN that at 6:00 PM on September 30, 2025, at the City Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254, a public meeting shall be held pursuant to Government Code section 54954.6 to allow public testimony regarding the establishment of the HBTID and the levy of assessments on certain lodging businesses therein as set forth in the Resolution of Intention and pursuant to Government Code section 54954.6. NOTICE IS HEREBY FURTHER GIVEN that 6:00 PM on October 28, 2025, at the City Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254, has been set as the time and place for a public hearing at which time the Council proposes to establish the HBTID and to levy the proposed assessment as set forth in the Resolution of Intention. Location: The HBTID includes all lodging businesses with eight (8) rooms or more, existing and in the future, available for public occupancy located within the boundaries of the City. Services: The HBTID is designed to provide specific benefits directly to payors by increasing awareness and demand for room night sales. The Activities, including Sales and Marketing programs, and Improvements, including Destination Development programs, will increase demand for overnight tourism and market payors as tourist, meeting and event destinations, thereby increasing demand for room night sales. Budget: The total HBTID annual assessment budget for the initial year of its five (5) year operation is anticipated to be approximately $727,517. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and as businesses open and close. Cost: The annual assessment rate is two percent (2%) of gross short-term sleeping room rental revenue. Based on the benefit received, assessments will not be collected on: stays of more than thirty (30) consecutive days; stays by any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the assessment herein provided; stays by any federal or state of California officer or employee when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays pursuant to contracts executed prior to November 1, 2025. Collection: The City will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, interest and overdue charges) from each assessed lodging business. Page 154 of 731 65270.00001\44121224.1 The City shall take all reasonable efforts to collect the assessments from each assessed lodging business. Duration: The proposed HBTID will have a five (5) year life, beginning November 1, 2025, or as soon as possible thereafter, and ending five (5) years from its start date. After five (5) years, the HBTID may be renewed for up to ten (10) years pursuant to the Property and Business Improvement District Law of 1994, if assessed business owners support continuing the HBTID programs. Management: The Hermosa Beach Chamber of Commerce and Visitor Bureau (HBCCVB) shall serve as the HBTID’s Owners’ Association. The Owners’ Association must provide annual reports to the City Council. The Tourism Committee of the HBCCVB Board will implement and oversee HBTID programs. The Tourism Committee will be responsible for determining the management of HBTID funds and expenditures, and shall possess the authority to manage HBTID assessment funds and full decision-making authority regarding HBTID programs. Protest: Any owner of a lodging business within the proposed HBTID that will be subject to the assessment may protest the establishment of the HBTID. If written protests are received from the owners of lodging businesses in the proposed HBTID who represent fifty percent (50%) or more of the estimated annual assessments to be levied, the HBTID shall not be established, and the assessment shall not be imposed. You may mail a written protest to: Office of the City Clerk City of Hermosa Beach 1315 Valley Drive, 2nd Floor Hermosa Beach, CA 90254 You may also appear at the public meeting or hearing and submit a written protest at that time. Information: Should you desire additional information about this proposed HBTID or assessment contact: Hermosa Beach Chamber of Commerce and Visitor Bureau Michelle Crispin, President/CEO 120 Pier Avenue Hermosa Beach, CA 90254 (310) 427-5010 Page 155 of 731 City of Hermosa Beach IIn Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Supplemental Item For Agenda Item 17a City Council meeting of September 9, 2025 Transient Occupancy Tax Rates for Surrounding Agencies: El Segundo - 12% Hawthorne - 12% Hermosa Beach - 14% Inglewood - 15.5% Los Angeles – 14% Manhattan Beach - 14% Rancho Palos Verdes - 10% Redondo Beach 12% + 1% - Travel and Tourism Marketing District fee Torrance - 11% Page 156 of 731 Hermosa Beach Tourism Improvement District Formation Page 157 of 731 What is a Tourism Improvement District? TIDs are a stable source of funding for marketing efforts designed to increase occupancy and room rates for lodging businesses. Funds raised through a small assessment on lodging stays are used to provide services desired by and directly benefiting the businesses in the district. •220 TIDs nationwide across 25 states •Collectively raise $300M+ for tourism promotion •TID services must benefit the payor Page 158 of 731 Tourism Improvement Districts o Level playing field —no free riders o Transparency o Reliability Collected by the government And managed by non -profit Hotel pay s an assessment Page 159 of 731 Background Date Action May 2025 Hermosa Beach Chamber of Commerce created Steering Committee May – June 2025 Crafted TID parameters Outreach & Consensus Building June – July 2025 Management District Plan August 2025 Petition Drive Page 160 of 731 TID Parameters •Includes 9 hotels •Assessment of 2% of gross short - term room rental revenue •City may collect along with TOT – approx. $7K collection fee •Managed by Hermosa Chamber Page 161 of 731 TID Services •Advertising & Promotion : digital, print, broadcast, and social media campaigns •Sales & Partnerships : trade shows, sales missions, collaborations with tourism groups •Visitor Materials : guides, maps, collateral, and signature promotions •Destination Development : beautification, lighting, and visitor experience enhancements •Accountability & ROI : marketing plans, lead generation, and measurable outcome Page 162 of 731 Next Steps Date Action September 9, 2025 Resolution of Intention By September 12, 2025 Notice of Public Meeting & Hearing September 30, 2025 Public Meeting October 28, 2025 Public Hearing & Resolution of Formation Page 163 of 731 TID Q & A Q: Can the Chamber provide their Form 990s for the last 5 years, including noting any that are not finalized? Can the City access them via the IRS? A: The 2023 return is currently being amended due to errors made by our former accounting firm. The 2024 filing is being worked on by our new CPA. All finalized 990s are publicly accessible via the IRS website, Guidestar, or upon request from the Chamber. Q: Can we review the Chamber ’s 2025 financials to assess their ability to manage TID funds? A: While we’re happy to provide a financial overview and governance statement, raw financials like internal balance sheets or P&Ls reflect day-to-day Chamber operations and are not representative of how TID funds would be managed. TID funds will be segregated, governed by the Tourism Committee under the Chamber board, and used only for purposes outlined in the TID District Plan. The Chamber will not have unilateral spending authority over these funds. Our Vice Chair of Finance, Lenny LaRocca, is prepared to provide a financial overview of the Chamber ’s current financials. All TID expenditures will be public via the annual report and subject to Brown Act and Public Records Request. Hotel Information and Support Q: What is the expected revenue from each of the nine hotels? A: Revenue projections are based on publicly available TOT data. We cannot provide a general estimate per hotel, however the City has access to historical, individual TOT data, which would be a direct reflection of individual assessment contributions. Specific revenue contributions are subject to change based on seasonality and occupancy fluctuations. The total annual assessment budget for the initial year of the five year TID is anticipated to be approximately $727,517. 1 Page 164 of 731 Q: Has the Chamber identified hotel owners and their reps? A: Yes. All nine properties have been contacted multiple times, and most have designated a point of contact for TID discussions. This information can be shared directly with the City and/or publicly if permitted by the participating hotels. Q: Why haven’t hotel owners signed a public statement or petition of support? A: We continue to engage in outreach and education and collecting signed petitions. Petition signatures are legally required and must meet a threshold (representing over 50% of assessments) for the process to advance and continue with the public hearing process. We’ve received 4 signed petitions and continue to have one-on-one meetings to obtain more. Q: Can the hotel ownership list be made public before the City Council meeting? A: Yes, pending hotel permission. Purpose and Scope of the TID Q: Why is more funding needed for tourism, and is this just subsidizing existing Chamber programs like the magazine? A: The TID provides dedicated, sustainable funding to market Hermosa Beach as a destination - something that benefits the entire destination, not just Chamber members. The Chamber ’s current efforts are limited by its budget. The TID ensures larger-scale, year-round campaigns and new initiatives - not just existing ones - are possible. Legally, TID funds cannot be used to subsidize general Chamber operations, and all spending must align with the District Plan and be approved by the Tourism Committee, comprised of assessed hotels. Assessment funds must provide a specific benefit to payors, the hotels. The specific benefit is generating room nights for assessed hotels. Q: Why focus on summer, when hotels are already full? A: Actually, the focus will be on off seasons and weekdays, when occupancy drops. Summer efforts may include visitor experience or destination branding, but marketing will target slow periods to create year-round economic benefit. Q: Why aren’t the ITH Hostel and Vurpillat Hotel included? A: The ITH Hostel has a unique business model and ownership structure, and the Vurpillat Hotel is currently inactive. The TID proposal includes only currently operating, lodging businesses with 8 rooms or more. Any new hotels that open in the future that meet the TID’s definition of a lodging business will be subject to the assessment. 2 Page 165 of 731 Q: Should short-term rentals be included? A: They are not currently included because STRs are not fully legal or regulated in Hermosa Beach. Once the City formalizes STR policies and licensing, the TID can be amended to include them. Assessment and Opt-Out Options Q: Can hotels opt out of the assessment? A: No. If the TID is formed by City Council, all qualifying properties within the district are required to participate. This avoids free riders and ensures fairness and a level playing field. Q: How will the assessment affect potential new hotels? A: Any newly constructed or licensed hotels within the district boundary that meets the TID’s definition of a lodging business, would be assessed once they begin operations, ensuring all lodging businesses benefit and contribute equitably. Proposal Flexibility and Accountability Q: Can the City Council revise the proposal? (e.g., raise the approval threshold, revise the governing committee, reduce the term, etc.) A: The City may modify or reduce TID parameters upon the public hearing. Any increases to the TID parameters (e.g, increasing the assessment or adding services) would restart the process, including re-securing support and re-submitting materials. Specific to your examples: ● Raising the petition threshold to 80% would go beyond state law requirements and could make formation unfeasible. ● Revising the governance structure is possible. The proposal already allows for hoteliers to serve on the board and Tourism Committee. The City could request more formal representation. ● Requiring more reporting is absolutely feasible, however the TID is already required to produce an annual report. ● Reducing the term to 1–2 years would undermine long-term planning but could be discussed prior to TID formation. ● Adding STRs would require restarting the formation process or modifying the district after STRs are legalized and licensed. 3 Page 166 of 731 Q: If changes are made, does the process have to restart? A: Yes. Any additions or increases to the plan after petitions are signed requires new signatures, a revised plan, and restarting the formal process—which is why changes must be finalized before petition collection begins. Reductions and modifications can be made upon the final public hearing. Competitive Impact Q: Will a 2% fee make our hotels less competitive with neighboring cities? A: Very unlikely. Most surrounding cities - including Manhattan Beach, Redondo Beach, and Santa Monica - already have Improvement Districts, TOTs or TIDs that result in higher guest costs. Hermosa will remain competitively priced. Guests do not typically base lodging decisions on minor tax differences. Q: Can the City provide a comparison of hotel assessments and taxes in neighboring cities? A: Yes. Civitas has already compiled this data and given it to the City for easy comparison. Most cities in the region already have higher TOTs and/or active TIDs in place. Accountability and Financial Stability Q: How can we trust the Chamber to be accountable for TID funds? A: TID funds will be: ● Held in a restricted, separate account ● Controlled by the Tourism Committee, with hotel representation ● Mandatory annual reporting to the City ● Administered under a contract, with defined responsibilities and expectations, which may include auditing ● Subject to Brown Act and Public Records Request Chamber operations and TID administration are two separate functions. The Chamber ’s role in producing events and supporting local businesses is distinct from its responsibility to administer the TID, which is governed by a structured framework with third-party oversight, legal accountability, and clearly defined financial controls. For more information on TIDs, visit the Civitas website: https://civitasadvisors.com/the-tourism-improvement-district-revolution/ 4 Page 167 of 731 Page 168 of 731 Page 169 of 731 Page 170 of 731 Page 171 of 731 Page 172 of 731 Page 173 of 731 Page 174 of 731 “The 2024 impact numbers underscore the importance of Colorado’s tourism industry as a vital economic engine, fueling communities across the state and supporting over 188,000 jobs. A thriving tourism industry translates to strong local economies across Colorado,” said Eve Lieberman, Executive Director of OEDIT. To promote Colorado’s strong tourism economy, the CTO utilizes the landmark Destination Stewardship Strategic Plan (/press-release/colorado-tourism-office-unveils-landmark-destination-stewardship-strategic-plan-to) and Do Colorado Right messaging to balance quality of life for residents with the visitor experience while safeguarding the state's natural resources, cultural heritage and vibrant communities. Leading travel and market research company SMARI found that Colorado’s 2024 winter marketing campaign earned the highest return on investment ever for a winter campaign when compared to all destinations they evaluate across the United States. At the same time, competition for travelers and the associated traveler spending is increasing across the U.S. While travel-related spending increased 0.3% in Colorado in 2024, the same metric increased 4.2% nationally. Colorado’s market share has also decreased in recent years, dropping from a high of 2.3% in 2019 to 1.8% in 2024. And visitors who stayed overnight in a hotel, motel, or short-term vacation rental spent a combined $17.6 billion in 2024, a decrease of 0.4% compared to 2023. Additionally, federal policy changes in 2025 have created uncertainty related to the tourism industry . So far, 2025 numbers indicate that the increasing competition and uncertainty are impacting the tourism industry. Year to date through June 2025, hotel occupancy has declined 2%, while total hotel revenues have decreased 2.7%. Short-term rental occupancy also decreased nearly 10% during the first quarter of the year. "Colorado's 2024 tourism numbers demonstrate the strength of our industry and its importance to our economy," said Timothy Wolfe, CTO Director. "However, we recognize that increased competition and uncertainty are impacting communities across our state in varied ways. We are committed to bringing forward innovative ways to mitigate these changes while continuing to inspire the world to explore Colorado responsibly and respectfully.” Other notable results from the Longwoods International and Dean Runyan Associates studies included: Every $1 million in traveler spending led to the creation of seven jobs for the industry. For 2024 overnight visitors, the average length of stay was 3.4 nights. The top activities and experiences for overnight visitors were outdoor and entertainment activities, followed by cultural and sporting activities. 23% of travel parties had a member that required accessibility services, notably above the U.S. norm of 18%. Direct travel-generated earnings grew from $9.7 billion in 2023 to $10.4 billion in 2024, an increase of 7.2%. Earnings from Accommodation & Food Services grew from $4.4 billion to $4.6 billion, an increase of 4.4%. Travelers spent approximately $13.9 billion in the Denver region alone in 2024, making up 48.8% of the statewide total. 20% of visitors used electric vehicles to get to the state, double the U.S. average of 10%. To view the full reports for Colorado Travel Impacts 2024 (Dean Runyan Associates) and Colorado Travel Year Report 2024 (Longwoods International), visit the Colorado Tourism Office Research webpage (/tourism-research). Related Tags: • Tourism and Hospitality (/category/tourism-and-hospitality) • Colorado Tourism Office (/category/colorado-tourism- office) 9/9/25, 1:52 PM Tourism Industry Contributes $28.5 Billion to Colorado Economy and Supports Over 188,000 Jobs | Colorado Office of Economic De… https://oedit.colorado.gov/press-release/tourism-industry-contributes-285-billion-to-colorado-economy-and-supports-over-188000 2/5 Page 175 of 731 Recent Colorado Strengthens Ties with Mexico, Champions Women Entrepreneurs and Cattlewomen in Joint Mission Led by OEDIT and Department of Agriculture (/press- release/colorado-strengthens-ties-with-mexico-champions-women-entrepreneurs-and- cattlewomen) DENVER – The State of Colorado, led by the Global Business Development division of the Colorado Office of Economic Development and International Trade (OEDIT) and the Colorado Department of… Colorado Tourism Office Unveils 2025 Destination Blueprint Participants (/press- release/colorado-tourism-office-unveils-2025-destination-blueprint-participants) Innovative State Program to Advance Sustainable Tourism Development in Five Colorado CommunitiesDENVER – Today, the Colorado Tourism Office (CTO) within the Office of Economic Development and… Raven Space Systems Chooses Colorado for New Headquarters, Bringing 392 New Jobs (/press-release/raven-space-systems-chooses-colorado-for-new-headquarters-bringing- 392-new-jobs) BROOMFIELD – Today, Governor Polis and the Global Business Development Division of the Colorado Office of Economic Development and International Trade (OEDIT) announced that Raven Space Systems (… OEDIT Colorado Office of Economic Development and International Trade (OEDIT) A Colorado Governor's Office state agency 1600 Broadway, Ste. 2500, Denver, CO 80202 303.892.3840 (tel:303.892.3840) oedit.info@state.co.us (mailto:oedit.info@state.co.us) Staff meets by appointment only. Contact Us (/website-feedback) Areas of Support Business Funding and Incentives (/business-funding-and-incentives) 9/9/25, 1:52 PM Tourism Industry Contributes $28.5 Billion to Colorado Economy and Supports Over 188,000 Jobs | Colorado Office of Economic De… https://oedit.colorado.gov/press-release/tourism-industry-contributes-285-billion-to-colorado-economy-and-supports-over-188000 3/5 Page 176 of 731 Page 177 of 731 © 2025 State of Colorado | Transparency Online (https://data.colorado.gov/stories/s/fjyf-bdat) | General Notices (https://www.colorado.gov/general-notices) 9/9/25, 1:52 PM Tourism Industry Contributes $28.5 Billion to Colorado Economy and Supports Over 188,000 Jobs | Colorado Office of Economic De… https://oedit.colorado.gov/press-release/tourism-industry-contributes-285-billion-to-colorado-economy-and-supports-over-188000 5/5 Page 178 of 731 DRAFT Fort Collins Music Tourism Strategy Detailed Rationale Report Executive Summary Visit Fort Collins (VFC) was selected to participate in the Colorado Tourism Office’s Destination Development Mentor Program for Winter–Spring 2025. This initiative, facilitated by Colorado-based Mission2Market, aimed to enhance music tourism in Fort Collins while engaging 18 music and tourism stakeholders throughout the process. Why Now? Fort Collins needs a unified strategy to develop music tourism and support the growth of its local music scene. For decades, the city’s efforts have focused inward—nurturing local talent and cultivating a supportive music ecosystem. These thoughtful, patient investments have built a strong foundation, positioning Fort Collins to now share its vibrant music culture with the world. Fort Collins is ready to raise its profile as a dynamic music hub by uniting tourism, economic growth, and cultural identity in a strategic way. From a Statewide Level: Colorado’s music industry is at a pivotal moment with an opportunity to rebuild post-pandemic and maximize its global music tourism potential. ● In 2018, the industry generated $1.4 billion in revenue and supported 16,000 jobs ● In 2019, Denver, Boulder, Fort Collins, and Steamboat Springs ranked among the top U.S. "Music Havens" ● Global music tourism spending is projected to double by 2032, making now the time to act Strategic Goals & Priorities Page 179 of 731 The Fort Collins Music Tourism Strategy is built around three interconnected goals that reflect the city’s readiness to elevate its music scene as a core driver of cultural vibrancy and economic development. These goals were shaped through extensive stakeholder engagement and are grounded in data, local momentum, and statewide opportunity. Goal 1: Brand Fort Collins as a Music Destination Objective: Position Fort Collins as a distinctive and welcoming music city through a unified brand identity, targeted marketing, and music export strategies. Strategic Priorities: ● Define and align on the Fort Collins music brand with local stakeholders. ● Analyze tourism data to identify and target priority music tourism markets. ● Leverage existing platforms and grants (e.g., CTO Marketing Matching Grant) to promote the city’s music scene. ● Partner with CSU and other institutions to amplify music messaging across audiences. ● Prototype export strategies to position local artists as ambassadors and build national visibility. Goal 2: Enhance the Fort Collins Music Scene Objective: Improve the accessibility, quality, and visibility of the music scene for residents and visitors alike—supporting artists, venues, and music-forward businesses. Strategic Priorities: ● Develop content (e.g., guides, microsites) that connects people to Fort Collins music experiences. ● Increase awareness and use of the Visit Fort Collins events calendar. ● Engage residents and tourism stakeholders through programs like the CTO Blueprint to shape a community-driven music tourism plan. ● Survey and incentivize businesses—especially outside downtown—to host more live music. ● Evaluate and Elevate FoCoMX as Fort Collins’ Signature Music Festival, aligning with the 2020 Fort Collins Destination Master Plan. ● Measure the music economy’s impact through a recurring economic study. ● Invest in key infrastructure (sound systems, equipment sharing, venue improvements). ● Strengthen connections with the Denver music scene to expand opportunities and audience crossover. ● Expand transportation options to improve access to shows and late-night events. Page 180 of 731 Goal 3: Strengthen the Daytime and Nighttime Economy Objective: Activate a thriving 24-hour music economy that supports local jobs, boosts spending, and reflects the culture Fort Collins wants to grow. Strategic Priorities: ● Launch a branded nightlife microsite to help visitors and locals navigate after-dark experiences. ● Establish a framework for a Nighttime Economy Office or "Night Mayor" to lead coordination and planning. ● Identify and address barriers for venues, artists, and attendees—ranging from licensing costs to access to transportation. ● Use data to validate demand and inform decision-making around infrastructure, safety, and community needs. Next Steps ● Establish leadership to oversee implementation ● Launch key initiatives ● Secure funding through public-private partnerships and grants Table of Contents Introduction 5 Overview 6 Background 6 Why Now? 6 Strategy Overview 8 Process of Creating the Strategic Plan 8 Fort Collins Music Tourism Strategy 9 GOAL #1: Brand Fort Collins as a Music Destination 9 GOAL #2: Develop and Enhance the Fort Collins Music Scene 12 GOAL #3: Strengthen the nighttime and Daytime Economy 15 APPENDIX 19 Survey Findings 19 RESOURCES 19 Page 181 of 731 Colorado Music Survey Results 19 Music Strategy and Opportunity Research 20 Visit Fort Collins Brand Architecture 20 Fort Collins’ Participating Music Stakeholders 20 Music Tourism Glossary 21 Introduction Overview Fort Collins is poised to elevate its profile as a vibrant music destination by strategically aligning tourism, economic development, and cultural identity. Visit Fort Collins, with support from a Destination Development Mentor Program (for Winter–Spring 2025) from the Colorado Tourism Office (CTO), is leading an initiative to enhance music tourism in Fort Collins. Over 4 months, Mission2Market, a Colorado-based destination consulting firm, facilitated the process, gathering insights from local music and tourism stakeholders. The result is a strategic action plan designed to position Fort Collins as a premier music destination, foster industry collaboration, and strengthen the city’s music economy. The initiative brought together music and tourism industry stakeholders across the destination, organizing an online meeting, in-person workshop, survey, and stakeholder interviews to provide input. A key outcome of this effort has been bringing organization to the stakeholders’ priorities, which will continue to drive collaboration beyond the plan’s launch. The Music Tourism Strategy outlines a phased approach to brand Fort Collins as a leading music town, enhance the visitor and resident music experience, and strengthen the city's daytime and nighttime economies. The first priority focuses on branding Fort Collins as a music destination, beginning with stakeholder-driven brand definition, market analysis, and promotional efforts that align with state grant opportunities. The supporting priorities build regional relationships, launch music export pilots, and address infrastructure gaps. The strategy aims to position Fort Collins on national tour routes and develop a sustainable music tourism ecosystem. This plan lays the groundwork for collaboration between local leaders, artists, businesses, and institutions—driving forward music as a powerful driver of culture and community in Fort Collins. Page 182 of 731 Background Fort Collins, Colorado, has cultivated a rich and eclectic music scene rooted in its classical beginnings and shaped by decades of creative evolution. Long before these modern influences, Indigenous peoples such as the Arapaho, Cheyenne, and Ute expressed their rich musical traditions on these lands. From the founding of the Fort Collins Symphony in the early-20th century to the rise of punk rock through The Blasting Room in the 1990s, music has long been woven into the city’s modern cultural fabric. Today, the city supports a thriving community of musicians through organizations like Fort Collins Musicians Association (FoCoMA) and events such as the Fort Collins Music eXperiment (FoCoMX). A significant contributor to this vibrant scene is the Bohemian Foundation, established by philanthropist Pat Stryker in 2001. The foundation supports various music initiatives, including the Music District—a five-building campus offering programs and creative spaces designed to educate and empower musicians at every career stage . Additionally, the foundation backs venues like Washington’s and The Armory, which host local, regional, and national acts, enriching the downtown Fort Collins music experience. Complementing these efforts, the city's new Visitor Center has embraced live music, providing a welcoming space for performances and enhancing the cultural experience for tourists and residents alike. Additionally, Fort Collins has invested further in music marketing through a $75,000 Colorado Tourism Office state marketing matching grant and Visit Fort Collins’ new focus on promoting the city’s vibrant music scene. Just outside the city, the Mishawaka Amphitheatre offers a unique outdoor concert experience along the Poudre River, further solidifying Fort Collins' reputation as a dynamic music destination. Across Northern Colorado, venues like the Rialto Theater in Loveland, the Moxi Theater in Greeley, and outdoor concerts in Estes Park contribute to a vibrant regional music scene that celebrates creativity, diversity, and live performance. Fort Collins’ affordability relative to other Colorado cities such as Denver and Boulder, combined with its outstanding quality of life, makes it an attractive destination for musicians, creative entrepreneurs, and visitors. Access to outdoor recreation, a welcoming community, and a growing cultural scene strengthen Fort Collins’ competitive position as a music city where artists can live, work, and thrive sustainably. Despite a thriving local music scene, Fort Collins lacks a unified strategy to promote music tourism. For decades, the city’s efforts have focused inward—nurturing local talent and cultivating a supportive music ecosystem. These thoughtful, patient investments have built a strong foundation, positioning Fort Collins to now share its vibrant music culture with the world. The time is right to shift outward. By aligning civic leaders, non-profits, economic development, and tourism stakeholders, Fort Collins can develop a strategic initiative to grow music tourism. Page 183 of 731 Without such a coordinated effort, the city risks missing a valuable opportunity to showcase its cultural assets and capture the economic benefits that a strong music tourism program can deliver. Why Now? Fort Collins is at a pivotal moment to elevate its music scene as a cornerstone of the city’s cultural and economic future. With strong community investment, support from Colorado State University, new initiatives from Visit Fort Collins, and a deeply engaged local audience, the city is poised to capitalize on its musical strengths. Fort Collins offers an affordable, welcoming environment compared to other parts of Colorado, attracting musicians, students, and entrepreneurs who are passionate about building a vibrant cultural life. The community’s commitment to live music signals that Fort Collins is ready to lead in the next chapter of music tourism and development. Statewide momentum adds to this opportunity. Before the pandemic, former Governor John Hickenlooper noted that Denver hosted more live music than Austin, the self-proclaimed "Live Music Capital of the World." A 2018 study commissioned by Colorado Creative Industries found Colorado’s music industry responsible for more than 16,000 jobs and $1.4 billion in revenue. A national study in 2019 further ranked Denver, Boulder, Fort Collins, and Steamboat Springs among the top U.S. “Music Havens” featuring the most live music events per resident. More recently, a 2024 Colorado Music Survey conducted by the Colorado Music Hall of Fame revealed challenges across the state, including a decline in live music events — but also strong public support for revitalization, with music tourism identified as a strategic investment opportunity. (The survey gathered input from 1,300+ Colorado industry leaders, residents, and visitors, and a 50-member industry task force.) In this survey, over 200 Northern Colorado (NoCo) residents, visitors, and music industry professionals revealed that locals are more likely to have attended a concert in the past year compared to the rest of Colorado. However, the NoCo music industry also reports greater challenges with venue availability and a higher incidence of music events that have ended or are at risk. Despite these hurdles, there is strong alignment around the value of partnering with the tourism industry to showcase local talent, with many identifying music tourism as a strategic investment. Developing a stronger regional music experience is considered a top priority among stakeholders. Now is the time for Fort Collins to implement a unified strategy to grow its music scene into a major driver of cultural vitality and economic growth. Global music tourism spending is projected to double by 2032, and 84% of residents surveyed believe that more live music events would enhance their community’s quality of life. With local leadership and commitment, Fort Collins has everything it needs to build a thriving, resilient music ecosystem Page 184 of 731 for the future. “Music venues are keepers of our culture. From Red Rocks to the Grand Ole Opry, and hundreds of small venues across our country, millions visit Colorado and all our states to hear world class musicians and connect with each other,” said Senator Hickenlooper in a 2024 press release. “Our bipartisan American Music Tourism Act will support these venues by helping our music tourism industry grow and expand.” While Visit Fort Collins, with support from the Colorado Tourism Office, initiated this plan, its success depends on ongoing leadership from both the music and tourism industries to drive these initiatives forward. Strategy Overview Fort Collins’ live music scene is a powerful cultural and economic asset, yet its full potential as a music tourism destination remains untapped. With venues like Washington’s and the Mishawaka, a strong local artist community, unique and intimate venues and thriving festivals, the city has the foundation to become a top-tier music destination. This strategy, shaped by music and tourism leaders, outlines a plan to: ✔ Brand Fort Collins as a Music Destination – Define and promote Fort Collins’ unique music identity to attract music fans ✔ Enhance the Fort Collins Music Scene – Build a connected, accessible, and vibrant music ecosystem in Fort Collins ✔ Strengthen the Nighttime and Daytime Economy – Activate a thriving 24/7 music economy Process of Creating the Strategic Plan The Fort Collins Music Tourism Strategy was developed through a collaborative, data-driven process involving research, stakeholder engagement, and strategic planning. The process included the following key steps: 1. Research a. Reviewed existing research, data, and plans related to music tourism at a local and statewide level b. Developed local stakeholder group 2. Surveying and Interviews Page 185 of 731 a. Conducted kick-off survey for music stakeholders about the present state and future of music tourism in Fort Collins b. Analyzed Northern Colorado data (133 participants) from the statewide Colorado Music Survey that gathered input on Colorado’s music future from visitors, stakeholders, and residents c. Conducted 4 key stakeholder interviews to further investigate each goal 3. Workshops a. Facilitated discussion related to Fort Collins music tourism in one online meeting and one in-person workshop i. Discussed Colorado Music Survey findings ii. Discussed Fort Collins Stakeholder Survey findings iii. Conducted visioning exercise about the future of Fort Collins music 4. Identify Priorities a. Identified top three priorities for the next three years for the Fort Collins’ music and tourism industries b. Identified potential parties who can oversee the priorities c. Identified timeline 5. Create Action Plan a. Created an action plan to advance music tourism across Fort Collins and present the plan to stakeholders for digital feedback. Refine into final version based on feedback. i. Improve the quality of life for residents ii. Enhance the visitor experience Objectives: ● Uniting stakeholders to create a shared vision for music tourism ● Addressing community needs and understanding resident sentiment towards music and tourism ● Developing a three-year music tourism plan to enhance music as a cornerstone of Fort Collins’ culture and economy Results: The result of this collaboration will be a strategic three-year music tourism plan, including: ● A vision for the Fort Collins music scene in 2035 ● Defined roles for partners involved ● A detailed action plan for VFC and its collaborators, with leadership roles assigned for each key initiative Page 186 of 731 Fort Collins Music Tourism Strategy GOAL #1: Brand Fort Collins as a Music Destination Rationale A strong music tourism brand will drive visitor engagement, support local artists and venues, and position Fort Collins as a music-visit destination for music fans. The CMHOF Colorado Music Survey data shows that 84% of Fort Collins residents believe more live music events would improve their quality of life, and 65% of all 1,300 survey respondents would travel overnight for a music event—demonstrating the untapped potential of music tourism. Key Takeaways Related to This Goal -There is new energy and support for marketing Fort Collins as a music destination -The Colorado Tourism Office has new interest and investment in Fort Collins, the NoCo region and the state of Colorado as music destinations in the past year -Residents, visitors and stakeholders strongly support increased live music opportunities in Fort Collins Priority Initiative: Define the Fort Collins Music Brand (Year 1) Activations: ● Develop a unified message that promotes Fort Collins as a music town ● Convene stakeholders to align on brand identity ○ Ensure brand is genre agnostic and inclusive ● Review VFC’s brand architecture. Integrate music as a core pillar Use design charrettes or collaborative workshops ● Ensure brand clarity before attending industry conferences or launching campaigns ● Identify local music influencers, artists, businesses, and champions ● Share the “Music for All” story Visit Fort Collins: Lead/Partner Partners: ● CSU (Marketing & Communications ) ● FoCoMA ● DDA Page 187 of 731 ● City (Cultural Services) ● Downtown Creative District Priority Initiative: Analyze and Align on Primary and Secondary Music Tourism Markets (Year 1) Activations: ● Review VFC’s short and long term visitor data ● Start with known well-performing markets, including messaging locally and then move into developing new markets ● Use student population and event attendance data to inform strategy ● Share known audiences with partners to help align targeting Visit Fort Collins Role: Lead Partners: ● Partners that promote Fort Collins - Align on target audiences Priority Initiative: Leverage Partnerships to Promote Music (Year 1) Activations: ● Partner with CSU to market the breadth of music offerings in Fort Collins ○ Coordinate with high-traffic campus moments (e.g., Homecoming, Graduation) ● Leverage CTO Marketing Matching Grant (In-Progress) ○ Use funds for campaign development and execution ● Align future tourism marketing campaigns with new music-integrated brand strategy Visit Fort Collins Role: Lead Partners: ● VFC Music Tourism Business Partners ● Colorado Tourism Office ● CSU Priority Initiative: Begin Prototyping Export Strategies (Year 1-2) Activations: Page 188 of 731 ● Identify 1–2 events to send select artists as “music ambassadors” ● Think of bands as influencers/content creators and offer stipends to cover travel/showcase costs in exchange for bands promoting Fort Collins as music destination and supportive of developing bands. ● Test and refine approach based on early learnings Visit Fort Collins Role: Partner Partners: ● Bohemian Foundation ● FoCoMa ● The Mishawaka GOAL #2: Enhance the Fort Collins Music Scene Rationale Fort Collins should enhance its music scene to capitalize on its vibrant music offerings and attract music tourism, which contributes significantly to local economies. The city's diverse venues, festivals like FoCoMX, and institutions such as The Music District provide a strong foundation for growth. By investing in music infrastructure and programming, Fort Collins can boost tourism, support local artists, and strengthen its cultural identity. This approach not only enriches the community's quality of life but also stimulates economic development through increased visitor spending and job creation in the arts sector. Key Takeaways Related to This Goal -The Northern Colorado data from the CMHOF Colorado Music Survey indicated developing the music scene is a top priority for residents and stakeholders. -Residents perceive a loss of music events according to the same CMHOF Music Survey. Priority Initiative: Create Content that Connects Residents and Visitors with their Best Music Experience (Year 1) Activations: ● Create music guide that highlights music experiences and pairs them with other experiences that best fit the target audiences ● Distribute music guide to: hotels, Welcome Centers, vacation rentals, local businesses, etc. Page 189 of 731 ○ Focus on visitors and locals in Max Bus line areas ● Include public transportation and “How can I enjoy music here?” messaging ● NOTE: This initiative supports the marketing and branding initiative of creating a microsite and focuses on maximizing the experience Visit Fort Collins Role: Lead Partners: ● VFC Music Tourism Businesses - For Content ● VFC Promotional Partners - For Distribution Priority Initiative: Drive Traffic to the VFC Events Calendar (Year 1) Activations: ● Incentivize businesses to submit their events ● Continue to implement strategies to increase traffic on events calendar from locals and visitors Visit Fort Collins Role: Lead Partners: ● VFC Music Tourism Businesses - For Content ● VFC Promotional Partners - For Distribution Priority Initiative: Engage broader community and stakeholders in music tourism development process Activations: ● Apply for Colorado Tourism Office Blueprint Program ● Utilize program to engage residents and tourism stakeholders in vision and action plan for Fort Collins Music Scene ● Utilize outcome from CTO Mentor and Blueprint programs to develop music tourism master plan for Fort Collins Visit Fort Collins Role: Lead Partners: ● Broad partner and community inclusion Page 190 of 731 Priority Initiative: Capture, Cultivate or Create Music-Related Events, Meetings, Conferences, Festivals (Year 3+) Activations: ● Research potential music industry events to support and grow locally, create from scratch or capture/recruit from other communities (e.g. Sundance) ○ Potential music industry events for capture include SERFA, IBMA, Folk Alliance, etc. ● Identify and assemble partner committee needed to successfully create, capture or cultivate events ● Determine top events and pursue with available resources Visit Fort Collins: Lead/Partner Partner: ● FoCoMA ● DDA ● City ● Bohemian Foundation Priority Initiative: Survey Local Businesses on Potential for New or Expanded Live Music Opportunities (Year 1) Activations: ● Determine interest in integrating music or expanding music into business models ○ Include areas outside Downtown (e.g., SOPRO, SE FoCO) ● Determine incentives that would increase live music in Fort Collins ○ Create focused effort to expand live music beyond Downtown ● Investigate funding options to create appropriate incentives, if applicable Visit Fort Collins Role: Partner/Advocate Partners: ● Bohemian Foundation ● City ● DDA ● Economic Health at the City Page 191 of 731 Priority Initiative: Evaluate and Elevate FoCoMX as Fort Collins’ Signature Music Festival (Year 1-2) Activations: ● Position FoCoMX more prominently as a flagship music event in Fort Collins, differentiating it from other NoCo music festivals. Explore ways Visit Fort Collins and local partners can help maximize exposure and partnership opportunities through marketing, branding, and cross-sector coordination. ○ Use tools such as Localify.org and the FoCoMA Music Directory to create strategic marketing partnerships that create new offerings for attendees’ and their ability to discover personalized music. ● Conduct a comprehensive evaluation of the festival’s timing, economic impact (e.g., hotel stays, local spending), and growth potential—aligned with strategic goals outlined in the 2020 Fort Collins Destination Master Plan. ● Analyze and package key data to demonstrate the festival’s value to potential funders and stakeholders. Collaborate with community partners—including hotels, venues, transportation providers, and cultural leaders—to encourage shared investment in the festival’s long-term success. ○ Utilize CMHOF Colorado Music Survey data (statewide and NoCo-specific) to address concerns over the decline of live music events and build community momentum to sustain and grow FoCoMX. Visit Fort Collins Role: Lead/Partner Lead Partner(s): ● FoCoMA ● City of Fort Collins ● Bohemian Foundation ● CSU ● Local venues and businesses ● Downtown Development Authority Priority Initiative: Measure Music's Economic Impact Over Time Activations: ● Identify potential grants to support economic impact study including Colorado Tourism Office Tourism Management Grant Page 192 of 731 ● Implement an annual or biennial measurement of the local music sector’s economic impact ○ Key indicators could include employment figures, wages, event attendance, visitor spending tied to music events, and new business formation in the music sector. ○ A baseline survey could be developed in collaboration with Colorado State University or a third-party research partner, with subsequent updates tied to major initiatives or funding cycles. Visit Fort Collins Role: Partner Lead Partner(s): ● Bohemian Foundation ● City ● Economic Development ● DDA Priority Initiative: Expand Public Transportation (Routes/Hours) to Support Attendance at Shows (Year 1-3) Activations: ● Conduct feasibility and financial study to see if this is a community priority and viable option ● Take appropriate action based on results of survey Visit Fort Collins Role: Advocate Partners: ● City ● DDA Priority Initiative: Strengthen Relationships with the Denver Music Scene (Year 1-2) Activations: ● Build pipelines between Fort Collins artists and regional industry leaders ● Position Fort Collins as a contributor to the broader Colorado music culture ● Initiate and influence entrance of major promoters (Live Nation, AEG, etc.) into Fort Collins market Page 193 of 731 Visit For Collins Role: Advocate Partners: ● The Mishawaka; Talent Buyer ● Bohemian Foundation ● Fort Collins Musicians Association Priority Initiative: Position Fort Collins as a Stop on National Tour Routes (Year 3+) Activations: ● Engage with major promoters (AEG, Live Nation, etc.) to understand barriers ● Use data to show audience demand and economic viability ● Identify venue ladder gaps; explore solutions Visit Fort Collins Role: Advocate Partners: ● CSU ● Cultural Services ● Day/Night Economy Team ● DDA Priority Initiative: Improve Sound Systems at Venues (Year 1-3) Activations: ● Understand need with professional assessment of need and cost to upgrade venues ● Develop program to support venues in need Visit Fort Collins Role: Advocate Partner: ● Bohemian Foundation GOAL #3: Strengthen the Nighttime and Daytime Economy Page 194 of 731 Rationale Music is a proven economic driver, yet its impact in Colorado remains both understudied and underfunded. Prior to the pandemic, Colorado’s live music industry generated $1.4 billion in 2018. However, its current economic value is unknown. Meanwhile, music tourism spending is projected to double by 2032—presenting a major opportunity to invest in infrastructure, artist support, and destination development. At the same time, the nighttime economy—of which live music is a major part—remains one of the least understood sectors. In the UK, research shows that about one in nine people are employed at night, contributing over 4% of GDP. In contrast, Colorado and Fort Collins lack data on how many people are employed in nighttime industries or how large the sector is locally. Conducting a study of the size and impact of the nighttime economy could help quantify its value and inform strategic investment. Fort Collins already boasts a vibrant and growing nightlife. But just how large—and how impactful—it is remains to be determined. Sustaining and shaping this growth into the kind of nighttime scene the city aspires to requires deliberate investment by the City and its partners. A thriving live music ecosystem—from small venues to large outdoor events—not only drives visitation and supports local businesses but also helps establish Fort Collins as a cultural destination. By investing in both live music and the broader nighttime economy, Fort Collins can create a seamless, 24-hour music tourism experience that fosters economic growth and builds community pride. The key question now is: how do we begin? According to stakeholders interviewed for this plan, a nighttime governance initiative could be launched by one organization or champion. However, to be successful, it must involve a cross-section of city and economic leaders to ensure a collaborative, community-led approach from the outset. Key Takeaways Related to This Goal -Momentum towards a nighttime mayor and/or management plan are underway in Fort Collins -Fort Collins already has underlying organic support for the nighttime economy from its University, residents and visitors -nighttime economy management has proven to be an economic and social improvement for other European and American cities as seen in this 2024 UrbAct article. The article also looks at multiple models for governance of a nighttime economy. Priority Initiative: Create and Market a Microsite for Fort Collins’ Nightlife (Year 1) Activations: Page 195 of 731 ● Create specific content that features events, experiences and music scene focused around the after-dark experience ● Target current visitors with night time experience suggestions to expand stays and spending ● Help visitors and residents navigate between nighttime experiences safely and efficiently Visit Fort Collins Role: Lead Partners: ● VFC Promotional Partners Priority Initiative: Launch the Framework for a Nighttime Economy Office (“Night Mayor”) (Year 1) Activations: ● Establish a process to kick-off the initiative with clear roles and responsibilities defined for the leading organizations ● Survey community to determine who is represented in the community committee ○ Recommended vendor/partner: ● Create a committee, gather available data and stories on economy/safety/transportation ● Establish office structure and leadership ● Identify underserved communities (especially youth) Visit Fort Collins Role: Support/Partner Partner Role(s): Initiate process, form committee, hire consultancy, establish office ● City ● Bohemian ● Downtown Development Authority ● Community Nighttime Committee (Yet to be formed) Priority Initiative: Address Barriers for Venues, Artist and Patrons(Year 1-3) Activations: ● Identify barriers through surveying, focus groups, stakeholder interviews ○ Ideas from Stakeholders included: Page 196 of 731 ■ Incentivize Venues to Offer Live Music Regularly ● Consider underwriting, licensing subsidy program, and marketing support ■ Explore challenges around ASCAP Licensing ■ Explore Access to Equipment through a Community "Music Closet" ■ Provide Venues and Businesses with Data that Proves Demand for Live Music ● Identify data and data vendor needed to track nighttime spending and movement ● Include growth strategies and success metrics ■ Explore Bringing Back the Free Night Bus Program ● Determine if ridership will return if bus returns through surveying ● Identify funding sources (sponsorships, public funds, etc.) ● Promote use of bus ■ Support Under-$20 Music Events for Increased Affordability ● Create round-up content of music offerings and highlight under $20 events ● Develop programs to address barriers through surveying, focus groups, stakeholder interviews and ideas provided in this report Visit Fort Collins Role: Support (Marketing and visitor management) Partner(s) Role(s): ● City ● Downtown Development Authority ● Bohemian Foundation APPENDIX Survey Findings CMHOF Colorado Music Survey Key Findings 1,300 surveys, 805 Residents, 250 Visitors, 245 Industry Professionals ● 84% say: Increasing music in my community will positively impact my quality of life Page 197 of 731 ● 8 out of 10 say it is important to feature local musicians ● 64% said there are music events in their region that have ended or are threatened to end (Perception vs Reality?) ● 55% optimistic about growth of CO music industry in next 12 months ● Top experiences enjoyed when attending CO music event: ○ Local cuisine, breweries/distilleries/wineries ○ Outdoor recreation ○ Road trips Northern Colorado Key Findings from CMHOF Colorado Music Survey ● 133 NoCo survey responses ● NoCo Residents are more likely to... ○ have attended a concert in past year than rest of CO ○ report Music Fans/Crowds as part of what makes experience special than rest of CO ● NoCo Music Industry is more likely to report... ○ venue availability as a challenge than rest of CO ○ there are music events that have ended or threatened to end (perception vs reality?) ○ partnering with the tourism industry to showcase local artists as a key advantage of investing in music tourism ○ developing the music experience is a top priority RESOURCES 1. Colorado Music Survey Results Between December 2024 and February 2025, approximately 1,300 surveys were collected from Colorado residents, visitors and music/tourism industry professionals. The purpose was to gather a broad input of ideas and provide direction to the CO music and tourism industries in the priorities and opportunities of developing music tourism in Colorado. The most up-to-date results of those surveys can be found via the link above. Note, this was a smart survey, where participants answered key questions, while there were targeted questions for each group (residents, visitors and industry). Click the link to view the results, you can double click the slide to expand the view of each question. 2. Music Strategy and Opportunity Research The document provides an overview of music tourism's economic impact, highlighting national and state-level trends, with a focus on Colorado's music industry. It compares Page 198 of 731 Colorado's current impact with leading states like Tennessee, Texas, and Louisiana, and presents successful initiatives that have boosted music economies through legislation, grants, partnerships, and tourism campaigns. Case studies, including Austin City Limits, Tennessee Music Pathways, and the Rock & Roll Hall of Fame, demonstrate how strategic investment in music tourism infrastructure and branding can drive economic growth, job creation, and cultural enrichment. 3. Visit Fort Collins Brand Architecture Fort Collins’ Participating Music Stakeholders ● Clapp, Justin, Executive Director, KRFC 88.9 FM ● Cornett, Greta, Co-Founder and President, Fort Collins Musicians Association ● Donaldson, Cheryl, Executive Co-Director, Fort Collins Museum of Discovery ● Eichler, Cynthia, President & CEO, Visit Fort Collins ● Brackett, Stephen, Executive Director, Foundation Music School ● Grant, Dani, Owner & General Manager, Mishawaka Amphitheatre; Professor of Music Business Marketing, Colorado State University ● Henley, Kyle, Vice President for Marketing and Communications, Colorado State University ● Jacobs, Fred, Senior Manager of Media Relations and Sponsorships, Ent Credit Union ● Long, Bri, Talent Buyer, Mishawaka Amphitheatre ● Lyle, Peggy, Executive Director, Downtown Fort Collins Creative District ● Marr, Tyler, Legislative Staff, City of Fort Collins ● Merrill, Bryce, Music Programs Director, Bohemian Foundation ● Palmer, Erin, General Manager of Live Music Operations, Bohemian Foundation ● Reese, Melissa, Head of the Music District ● Robenalt, Matt, Project Manager, Fort Collins Downtown Development Authority ● Schneider, Katy, VP of Marketing, Visit Fort Collins ● Skinner, Jamal, Founder & Executive Director, Cultural Enrichment Center of Fort Collins ● Zimlich, Cheryl, President and CEO, Bohemian Foundation Music Tourism Glossary ● Live Music Economy – The financial impact of concerts, festivals, and performances, including ticket sales, venue revenue, and related tourism spending (hotels, restaurants, transportation). Page 199 of 731 ● Music Tourism – Traveling to a destination, usually defined as 50+ miles away from your primary residence, to experience live music, such as concerts, festivals, or historic music sites. ● Cultural Tourism – A broader term that includes music tourism, referring to travel that focuses on experiencing a location’s cultural assets (art, history, food, music, etc.). ● Destination Marketing – Promotional efforts to attract visitors to a specific place, often led by tourism organizations, government agencies, or local businesses. ● Venue Booking – The process of scheduling artists to perform at a concert venue, which includes securing dates, negotiating fees, and handling contracts. ● Multi-City Tour – A coordinated effort to book an artist or band at multiple venues across different cities, often with logistical and financial support. ● Incubator Rebate Program – A financial incentive designed to help music venues and events offset costs, similar to programs that exist for film and television industries. ● Economic Impact Study – A research analysis that quantifies how much revenue an industry (like live music) generates for a state or community, including visitor spending and job creation. ● Destination Management Organization (DMO) – An entity responsible for promoting tourism in a specific area, often working with government and business stakeholders to increase visitor engagement. ● Music Trail – A curated route connecting music venues, historic sites, and festivals to encourage visitors to explore a region’s music culture. ● Live Music District – A designated area within a city or town that encourages and supports live music through zoning policies, funding, and venue-friendly regulations. ● Brand Identity – The unique image and messaging that differentiates Colorado’s music scene from other destinations. ● Digital Interactive Map – An online tool that helps visitors explore music-related locations, such as historic sites, venues, and festivals. ● Localify.org – A digital platform designed to help music fans discover local artists, venues, and events based on their interests. Page 200 of 731 City of Hermosa Beach | Page 1 of 4 Meeting Date: September 9, 2025 Staff Report No. 25-CCO-039 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT RESOLUTION APPROVING CHANGES TO THE ESTABLISHED RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council: 1. Discuss whether the draft resolution establishing the rules for the conduct of City Council meetings should apply to subsidiary boards and commissions; 2. To delay implementation of accepting and displaying visual aid for agenda items until a policy is drafted; and 3. Adopt the draft resolution, as amended, to include Section 8.2 adopting Rosenberg’s Rules of Order for subsidiary boards and commissions (Attachment 1). Executive Summary: At its August 26, 2025, meeting, the City Council approved changes to the resolution establishing rules for the conduct of City Council meetings and subsidiary boards and commissions. The general public comment period reverted to three minutes per speaker, allows for remote participation, and eliminates the 30-minute time limit. Other changes were made to the categories on the agenda. The City Council also approved allowing for the use of visual aid by members of the public for agenda items only. Staff is drafting the Audio and Visual Presentation Guidelines for Meetings Policy and expects to begin accepting visual aid for agenda items starting at their September 30, 2025, regular meeting. Background: Remote Participation The City implemented the use of remote participation via Zoom in response to the COVID- 19 pandemic under AB 361. After the City was no longer required to provide a remote participation option, the City opted to continue holding hybrid meetings to ensure those unable to attend meetings in person were still able to attend meetings virtually. Visual Aid Provision Page 201 of 731 City of Hermosa Beach | Page 2 of 4 The adoption of Resolution No. RES-24-7414 (Attachment 2) on February 15, 2024, removed the option for members of the public to use visual aid. Prior to Resolution No. RES-24-7414, Resolution No. 15-6988 was in place. As a result of the implementation of Zoom during the COVID-19 pandemic, the City Clerk’s office began accepting graphics and videos from members of the public for items on and not on the agenda. During the COVID-19 pandemic, the Council Chambers underwent an Audio/Visual upgrade. This upgrade led to the discontinued use of the projector at the podium because the images displayed by the projector in the Chambers were not viewable to online participants. The visual aid that was received by the Clerk’s office was primarily used by a limited number of people to primarily target sitting councilmembers with manipulated videos. When Resolution No. RES-24-7414 was adopted, staff recommended that City Council discontinue accepting and displaying videos and other graphics on City devices to limit the City’s exposure to possible cyberattacks, ransomware, and malware. South Bay Cities—Public Comment Survey Staff conducted a survey of South Bay cities to gather more information about their rules governing public comment (Attachment 4). The survey found that a majority of South Bay cities allow public comment in person only and do not allow the use of visual aid, except during hearings and appeals. The rationale provided includes concerns about First Amendment challenges, disruptions to meetings, and general concerns about malicious cyber incidents. Zoombombing Attack On September 26, 2024, the City Council was the target of a coordinated attack where multiple members of the public flooded the City’s Zoom meeting requesting to comment. These commenters proceeded to make hateful, bigoted, antisemitic, and sexist remarks intended to disrupt the meeting. These comments were not related to City business in any way and instead were vile attempts to stoke a reaction from City officials and disrupt the City Council’s public meeting. City staff was unable to immediately detect this incident was a coordinated attack until several commenters had been called and unmuted. Past Council Actions Meeting Date Description August 10, 2021 City Council authorized the continuation of a hybrid (in-person and virtual) format for meetings conducted by the City. December 12, 2023 City Council approved changes to the agenda and meeting procedures to limit general public comments to two minutes per speaker for a total of thirty minutes for general public Page 202 of 731 City of Hermosa Beach | Page 3 of 4 Meeting Date Description comment, removed the remote participation option for general public comment, and requested that the same changes apply to subsidiary boards and commissions. February 15, 2024 City Council approved Resolution No. RES-24-7414, effectuating the changes made at their December 12, 2023, meeting. May 27, 2025 Councilmember Keegan requested a future agenda item to revert the general public comment period to three minutes per speaker and allow for virtual participation. August 26, 2025 City Council directed changes to the resolution establishing rules for the conduct of City Council meetings and subsidiary boards and commissions. Discussion: Subsidiary Boards and Commissions – Visual Aid The City Council should consider whether boards and commissions should continue to follow the rules for the conduct of City Council meetings . Resolution No. RES-24-7414 aligned boards and commissions to follow the City Council meeting layout and its rules for the conduct of meetings. Prior to Resolution No. RES-24-7414, board and commission meetings operated differently from each other, which posed challenges when the City transitioned its agenda management system to eScribe. Additionally, there are concerns with challenges posed by the proposal to accept visual aid submitted at the board and commission level. Recently, the City Attorney’s office stopped attending subsidiary board and commission meetings, except for the Planning Commission. Should staff be advised by the City Attorney’s office that certain visual aid should be denied at a board or commission meeting, the City Attorney’s office would not be available to provide additional information to questions presented at a meeting. Should the City Council move forward with the provision to allow the use of visual aid for agenda items, it is recommended that this provision not apply to boards and commissions, except for use during a hearing or appeal, as applicable by law. Subsidiary Boards and Commissions – Rosenberg’s Rules of Order Robert’s Rules of Order is highly complex and was primarily written for chairing or running a parliament. The complexity of Robert’s Rules poses challenges for staff and subsidiary boards and commissions to navigate its provisions, many of which do not apply to running a meeting with only five members. Rosenberg’s Rules of Order is outlined in a ten-page document that is easy for staff, appointed officials, and members of the public to navigate (Attachment 5). It is a simplified version of Robert’s Rules of Order and contains only the provisions that are relevant for subsidiary boards and commissions. Staff recommends Page 203 of 731 City of Hermosa Beach | Page 4 of 4 City Council adopt the draft resolution with the inclusion of Section 8.2, making Rosenberg’s Rules of Order applicable to its subsidiary boards and commissions. Implementation of Visual Aids for Agenda Items The City’s GIS/IT Analyst is reviewing best practices for handling content and files provided by the public on the City’s network and will provide the Clerk’s office with a recommended Audio and Visual Presentation Guidelines for Meetings Policy in the coming weeks. It is recommended that City Council allow the delayed implementation of accepting and displaying visual aid until the policy is fully developed by staff. Fiscal Impact: There is no fiscal impact associated with the associated recommendation. Attachments: 1. Draft Resolution 2. Resolution No. RES-24-7414 3. Resolution No. 15-6988 4. South Bay Cities Public Comment Survey 5. Rosenberg’s Rules of Order Respectfully Submitted by: Myra Maravilla, City Clerk Concur: Alexandria Hildebrand, GIS/IT Analyst Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 204 of 731 Page 1 of 11 RES-25- CITY OF HERMOSA BEACH RESOLUTION NO. RES-25- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS WHEREAS, all City Council meeting agenda types are posted and noticed in accordance with local and State law; and WHEREAS, established meeting procedures follow the Brown Act in accordance with Government Code Section 54950 et seq.; and WHEREAS, this Resolution establishes the procedures for the conduct of all meetings of the City Council and its subsidiary Boards and Commissions and establishes procedures that will be convenient for the public and contribute to the orderly conduct of the City’s business; and WHEREAS, the procedures herein are in addition to, and not in place of, applicable ordinances and statutes, and in the event of conflict between this Resolution and applicable ordinances or statutes, the latter shall govern. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: The following rules of order and decorum for the conduct of City Council meetings are hereby adopted. SECTION 1. SCOPE. 1.1 Resolution No. 15-6988 is hereby rescinded and the rules of order and decorum for City Council meetings and other City Boards and Commissions are hereby adopted. 1.1 Resolution No. RES-24-7414 is hereby rescinded and the rules of order and decorum for City Council meetings and other City Boards and Commissions are hereby adopted. SECTION 2. MEETINGS. 2.1 Regular Meetings. Pursuant to the authority set forth in Municipal Code section 2.04.010, the City Council shall conduct its meetings pursuant to the dates and times fixed by Resolution and approved by the City Council each December for the following year. Regular meetings shall be conducted in the location set forth in Municipal Code section 2.04.020. Closed Sessions shall be conducted in the location identified on the agenda. Page 205 of 731 Page 2 of 11 RES-25- 2.2 Other Meetings. All other meeting types shall be called and noticed according to applicable local and State law. 2.3 Quorum. Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three Councilmembers appear at a Regular meeting, any member, or if all members are absent, the City Clerk, shall adjourn the meeting to a stated day and hour. 2.4 Recording of Meetings. All open and public meetings of the City Council shall be cablecast and webcast live or videorecorded for airing on the City's government channel and viewing on the City's website. In the event that technical difficulties prevent the cablecasting, webcasting and/or recording of a meeting, the City Attorney, in consultation with the City Manager and City Council, may determine whether or not to proceed with the meeting pursuant to State law. SECTION 3. POSTING NOTICE AND AGENDA. 3.1 Location of Posting. The City Clerk shall designate the location between City Hall and the Police Department as the City’s official physical posting location, which is a place the public has unrestricted access and where postings are not likely to be removed or obscured by other posted material. The City's website shall serve as the digital posting location. SECTION 4. WRITTEN COMMENTS. 4.1 Description of Written Comments by the Public. Written comments shall include emails, e-comments, or letters addressed to the City Council. The subject of each written comment should refer to an item listed on the agenda for a specific City Council meeting. All written comments should be addressed to the City Council and submitted to the City Clerk. 4.2 Timeline for Submitting Written Comments. All written comments should be submitted to the City Clerk by the deadline set forth on the meeting agenda. Instructions for submitting a written comment shall be included in the agenda, delivered to the City Council, and made public before the meeting. SECTION 5. ORDER OF BUSINESS. 5.1 The order of business at meetings of the City Council shall be as follows, in accordance with the procedures specified below: 1. CALL TO ORDER The Presiding Officer shall call the meeting to order. Page 206 of 731 Page 3 of 11 RES-25- 2. PLEDGE OF ALLEGIANCE The Presiding Officer shall designate a person to lead the Pledge of Allegiance. 3. ROLL CALL The City Clerk shall call the roll of the City Council beginning with Councilmembers, the Mayor Pro Tempore called fourth and the Mayor called last. Members present and absent shall be entered into the minutes. 4. CLOSED SESSION REPORT The Mayor or the City Attorney shall announce the basis for the Closed Session and those actions taken as are required to be reported by the Brown Act. 5. ANNOUNCEMENTS Councilmembers may make any announcements at this time. 6. APPROVAL OF AGENDA The City Council may change the order in which it takes up items on the agenda, remove and/or continue agenda items. 7. PROCLAMATIONS/PRESENTATIONS This time is reserved for the reading and awarding of proclamations and commendations for members of the community, service organizations and others that have merited recognition by the Council. In addition, visiting dignitaries may be introduced at this time. 8. CITY MANAGER REPORT The City Manager and staff may provide brief progress reports on City business. 9. PUBLIC COMMENT Oral comments from members of the public are accepted here as set forth in Section 6, herein. All comments from members of the public relative to Consent Calendar items must be heard at this time unless a Councilmember agrees to remove a Consent Calendar item at the request of a member of the public made at this time. 10. CITY COUNCILMEMBER COMMENTS Page 207 of 731 Page 4 of 11 RES-25- Councilmembers may briefly respond to public comments, ask a question for clarification or make brief announcements or report on activities or meetings attended. 11. UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES 11.12. CONSENT CALENDAR The City Council may approve items of a routine nature in a single motion by adopting the Consent Calendar. Before approval of the Consent Calendar, the City Council may pull an item(s) for separate discussion. 12. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION The Council shall conduct all public hearings as set forth in Section 7. 14. MUNICIPAL MATTERS The Council shall take up all matters of new and old business. 15. FUTURE AGENDA ITEMS Two Councilmembers may direct staff to bring back an informational item and a majority of the Council may direct staff to bring back an action item. No discussion, action or public comments shall be taken at this time. 16. CITY MANAGER REPORT The City Manager and staff may provide brief progress reports on City business. 17. PUBLIC COMMENT 17. INFORMATIONAL ITEMS Items that do not require City Council action shall be provided under this section and shall not be discussed. Council may request a future agenda item to discuss an information item. 18. ADJOURNMENT SECTION 6. PUBLIC COMMENT. 6.1 General Public Comment. During the first general Public Comment section of the Page 208 of 731 Page 5 of 11 RES-25- agenda, any member of the public may address the City Council on items appearing on the Consent Calendar. Comments concerning other items on the agenda will be heard at the time the item is considered during the course of the meeting; however, they may be offered at this time if the member of the public cannot be in attendance later in the evening. At this time, members of the public may also comment upon any other items of interest that are within the subject matter jurisdiction of the City Council. Any Councilmember may request that matters addressed under Public Comment be placed for information or action on a subsequent agenda under FUTURE AGENDA ITEMS; however, no action shall be taken on items not appropriately placed on the agenda except upon a majority determination that an “emergency situation” exists as defined by State law. The public comment period during the general Public Comment shall be limited to no more than two (2)three (3) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. Further, this first Public Comment section shall be limited to a total of thirty (30) minutes. The Presiding Officer also may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Unless required by law, pPublic Ccomment will also only be taken by those physically in City Council Chambersavailable via remote participation. Those viewing the meeting via remote public participation options or listening in telephonically will not be allowed to make general public comments. Pictures and pre-recorded videos will not be digitally displayed in the Council Chambers during this Public Comment periode meeting. However, members of the public can send such items to the City Clerk for distribution to the City Council by the deadline listed on the agenda for the City Council meeting. Members of the public wishing to distribute materials to the City Council after the deadline set forth on the agenda may do so in person by providing sufficient copies for all Councilmembers, the City Manager, the City Attorney, and the City Clerk, and a copy for members of the public. 6.2 Public Comment for Agenda Items. Any member of the public may address the City Council on agenda items appearing on the City Council agenda. After the staff presentation and any clarifying factual/technical questions by the City Council, the Presiding Officer shall then solicit public comment. Each speaker under this public comment period shall be limited to no more than three (3) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. The Presiding Officer may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Public comment will be taken first by those physically in City Council Chambers during the time the item is called. Public comment will then be opened up to those viewing the meeting via remote public participation options or Page 209 of 731 Page 6 of 11 RES-25- listening in telephonically and will similarly be limited to three (3) minutes. Unless mandated by law, this remote participation is done as a courtesy only and is not guaranteed. The City reserves the right to terminate this medium at any time and for any reason. Speakers wishing to have visual aid displayed during their public comment must submit it to the City Clerk at least 24 hours in advance of the meeting and in the format set forth by the City Clerk in its audio/visual policy for Brown Act meeting bodies. 6.3 Procedure. Upon addressing the City Council, each speaker may choose to state his or her name and city of residence and then identify the subject or subjects upon which he or she intends to speak. Speakers shall address their comments or questions to the City Council as a whole, and not to any particular Council or staff member or to the audience. SECTION 7. PUBLIC HEARINGS. Matters which are required to be heard in a noticed public hearing shall be conducted in the following manner: 7.1 Time for Consideration. Matters noticed as public hearings shall commence no earlier than the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and shall continue until the same has been completed or until other disposition of the matter has been made. 7.2 Continuance of Hearings. Any public hearing being held or noticed or ordered to be held by the City Council may, by order or notice of continuance, be continued or re-continued to any subsequent meeting. 7.3 Conduct of Hearings. When a matter for public hearing comes before the City Council, the Presiding Officer shall open the public hearing and follow the process as legally required. 7.4 Written Evidence. All persons interested in the matter being heard by the City Council shall be entitled to submit written evidence of any kind. All such evidence presented shall be retained by the City Clerk as part of the Clerk's record. 7.5 Definition of "Ex Parte" Communication. "Ex parte communication" shall mean any oral or written communication between a member of the Council and any person, which meets all of the following requirements: (i) it is directed toward the merit or outcome of a quasi-judicial matter within the Council's jurisdiction; (ii) an application, recommendation or appeal on the matter has been submitted to the Council; (iii) the communication imparts substantive factual information which constitutes the basis of or otherwise influences the Councilmember's deliberation or decision on the matter; (iv) the information is not included in the staff report or Page 210 of 731 Page 7 of 11 RES-25- other written materials contained in the agenda of the meeting at which the matter is to be heard or otherwise on the official record of the proceeding on the matter; and (v) the communication does not occur in a public meeting as defined in the Ralph M. Brown Act (California Government Code Section 54950, et seq.). SECTION 8. PROCEDURES FOR THE CONDUCT OF MEETINGS. 8.1 Robert's Rules. Unless otherwise specified in this Resolution or by other ordinance or resolution, meetings of the City Council will be conducted to the extent practicable in accordance with the most recently revised edition of Robert's Rules of Order. In the event of any conflict between Robert's Rules and this Resolution, the Municipal Code or of State law, the latter three sources of authority shall govern. 8.2 Rosenberg’s Rules. Unless otherwise specified in this Resolution or by other ordinance or resolution, meetings of subsidiary boards and commissions will be conducted to the extent practicable in accordance with the most recently revised edition of Rosenberg’s Rules of Order. In the event of any conflict between Rosenberg’s Rules and this Resolution, the Municipal Code or of State law, the latter three sources of authority shall govern. 8.2 Motions. The Mayor or any member of the Council may bring a properly agendized matter of business before the Council by making a motion. Before the matter can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Presiding Officer shall open the matter for debate offering the first opportunity to debate to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. Debate shall be closed upon consent (implicit or explicit) of a majority of the City Council. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, unless the Council overrules the Presiding Officer by a majority vote. A motion that results in a tie vote does not pass. 8.3 Voting. Every Councilmember should vote unless disqualified by reason of a financial or common law conflict of interest. A Councilmember may change his or her vote prior to the time that the Presiding Officer or City Clerk announces the outcome of the vote on the motion, and not after. SECTION 9. DECORUM. 9.1 Rules for City Councilmembers. Members of the City Council shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process of the City Council is maintained at all times. Members of the Council shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings. Page 211 of 731 Page 8 of 11 RES-25- a. Role of the Presiding Officer. The Presiding Officer of the City Council, who shall be the Mayor, or in the Mayor's absence the Mayor Pro Tempore, or in their absence any other member designated by the City Council, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the Presiding Officer to ensure that the rules of operation and decorum contained herein are observed. The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff and the public. b. Communication with Councilmembers. 1) Councilmembers should request the floor of the Presiding Officer before speaking. 2) A Councilmember who is speaking shall attempt to avoid repetition and shall endeavor to limit his or her comments to the subject matter at hand. Councilmembers should endeavor to express their views without engaging in lengthy debates. 3) When one Councilmember is speaking, other Councilmembers shall not interrupt or otherwise disturb the speaker. 9.2 Communication with Members of the Public Addressing the Council. a. Councilmembers may, after requesting the floor of the Presiding Officer, question a person addressing the Council at the conclusion of the person's comments or upon expiration of the person's time to speak. b. Councilmembers shall not engage the person addressing the Council in a dialogue with the City Council or City staff but shall confine communication to a question- and-answer format. c. If a member of the audience has addressed the Council on matters which are not on the agenda, Councilmembers shall refrain from extended discussions of the matter. If a Councilmember so wishes, the Councilmember may, during the Future Agenda Items portion of the meeting, direct the City Manager to place the matter on the next agenda. 9.3 Rules for City Staff. a. Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Council, staff shall respond in a polite and respectful manner, Page 212 of 731 Page 9 of 11 RES-25- b. Role of the City Manager. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the Council regarding staff matters and directions for future staff action. 9.4 Rules for the Public. a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City Council meeting unfeasible. A member of the audience repeatedly or continuously engaging in any such conduct shall, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. b. Persons Addressing the City Council. 1) Any person wishing to speak shall approach the speaker podium when called upon by the Presiding Officer. 2) No person shall address the City Council without first being recognized by the Presiding Officer. 3) Each person addressing the City Council shall do so in an orderly manner and shall not make repetitious, slanderous or irrelevant remarks, or engage in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the Council meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. 4) Persons addressing the City Council shall adhere to the time limit established for public comment and conclude their comments when requested to do so by the Presiding Officer. 9.5 Enforcement. a. Upon a violation of the rules of order and decorum established in Section 9.4 of this resolution, the procedure to enforce the rules is as follows: 1) Warning. The Presiding Officer shall request that a person who is violating the rules of decorum cease such conduct. If after receiving a warning from the Presiding Officer, the person persists in the violation, the Presiding Officer shall order the person to leave the City Council meeting. If the person does not leave the meeting, the Presiding Officer may order any law enforcement officer who Page 213 of 731 Page 10 of 11 RES-25- is on duty at the City Council meeting as sergeant-at-arms to remove the person from the City Council chambers. 2) Removal. Any law enforcement officer who is serving as sergeant-at-arms at the City Council meeting shall carry out the orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the City Council meeting any person who is disturbing the proceedings of the City Council. 3) Resisting Removal. Any person who resists removal by the sergeant-at-arms may be charged with any applicable ordinance or law. 4) Motion to Enforce. If the Presiding Officer of the City Council fails to enforce the rules of order and decorum set forth above, any member of the City Council may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the City Council, the majority may designate another member of the City Council to act as Presiding Officer for the purpose of enforcing the ru les of order and decorum established above. 5) Clearing the Room. If a meeting of the City Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the Presiding Officer or a majority of the City Council may exercise the authority granted in the California Government Code Section 54957.9 by ordering the meeting room cleared and continuing in session in the manner authorized by Section 54957.9 of the Government Code. Members of the press shall be permitted to remain unless they have participated in the disruption. SECTION 10. To the extent feasible (i.e., technical and staffing limitations, nature of the agenda and business before the body, need, etc.) all subsidiary boards and commissions in the City shall adhere to these rules of order and decorum for their respective meetin gs. SECTION 11. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceeding s of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 9th Day of September 2025. Page 214 of 731 Page 11 of 11 RES-25- Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: __________________________________ __________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 215 of 731 Page 1 of 10 RES-24-7414 CITY OF HERMOSA BEACH RESOLUTION NO. RES-24-7414 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS WHEREAS, all City Council meeting agenda types are posted and noticed in accordance with local and State law; and WHEREAS, established meeting procedures follow the Brown Act in accordance with Government Code Section 54950 et seq.; and WHEREAS, this Resolution establishes the procedures for the conduct of all meetings of the City Council and its subsidiary Boards and Commissions and establishes procedures that will be convenient for the public and contribute to the orderly conduct of the City’s business; and WHEREAS, the procedures herein are in addition to, and not in place of, applicable ordinances and statutes, and in the event of conflict between this Resolution and applicable ordinances or statutes, the latter shall govern. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: The following rules of order and decorum for the conduct of City Council meetings are hereby adopted. SECTION 1. SCOPE. 1.1 Resolution No. 15-6988 is hereby rescinded and the rules of order and decorum for City Council meetings and other City Boards and Commissions are hereby adopted. SECTION 2. MEETINGS. 2.1 Regular Meetings. Pursuant to the authority set forth in Municipal Code section 2.04.010, the City Council shall conduct its meetings pursuant to the dates and times fixed by Resolution and approved by the City Council each December for the following year. Regular meetings shall be conducted in the location set forth in Municipal Code section 2.04.020. Closed Sessions shall be conducted in the location identified on the agenda. 2.2 Other Meetings. All other meeting types shall be called and noticed according to applicable local and State law. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 216 of 731 Page 2 of 10 RES-24-7414 2.3 Quorum. Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three Councilmembers appear at a Regular meeting, any member, or if all members are absent, the City Clerk, shall adjourn the meeting to a stated day and hour. 2.4 Recording of Meetings. All open and public meetings of the City Council shall be cablecast and webcast live or videorecorded for airing on the City's government channel and viewing on the City's website. In the event that technical difficulties prevent the cablecasting, webcasting and/or recording of a meeting, the City Attorney, in consultation with the City Manager and City Council, may determine whether or not to proceed with the meeting pursuant to State law. SECTION 3. POSTING NOTICE AND AGENDA. 3.1 Location of Posting. The City Clerk shall designate the location between City Hall and the Police Department as the City’s official physical posting location, which is a place the public has unrestricted access and where postings are not likely to be removed or obscured by other posted material. The City's website shall serve as the digital posting location. SECTION 4. WRITTEN COMMENTS. 4.1 Description of Written Comments by the Public. Written comments shall include emails, e-comments, or letters addressed to the City Council. The subject of each written comment should refer to an item listed on the agenda for a specific City Council meeting. All written comments should be addressed to the City Council and submitted to the City Clerk. 4.2 Timeline for Submitting Written Comments. All written comments should be submitted to the City Clerk by the deadline set forth on the meeting agenda. Instructions for submitting a written comment shall be included in the agenda, delivered to the City Council, and made public before the meeting. SECTION 5. ORDER OF BUSINESS. 5.1 The order of business at meetings of the City Council shall be as follows, in accordance with the procedures specified below: 1. CALL TO ORDER The Presiding Officer shall call the meeting to order. 2. PLEDGE OF ALLEGIANCE The Presiding Officer shall designate a person to lead the Pledge of Allegiance. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 217 of 731 Page 3 of 10 RES-24-7414 3. ROLL CALL The City Clerk shall call the roll of the City Council beginning with Councilmembers, the Mayor Pro Tempore called fourth and the Mayor called last. Members present and absent shall be entered into the minutes. 4. CLOSED SESSION REPORT The Mayor or the City Attorney shall announce the basis for the Closed Session and those actions taken as are required to be reported by the Brown Act. 5. ANNOUNCEMENTS Councilmembers may make any announcements at this time. 6. APPROVAL OF AGENDA The City Council may change the order in which it takes up items on the agenda, remove and/or continue agenda items. 7. PROCLAMATIONS/PRESENTATIONS This time is reserved for the reading and awarding of proclamations and commendations for members of the community, service organizations and others that have merited recognition by the Council. In addition, visiting dignitaries may be introduced at this time. 8. CITY MANAGER REPORT The City Manager and staff may provide brief progress reports on City business. 9. PUBLIC COMMENT Oral comments from members of the public are accepted here as set forth in Section 6, herein. All comments from members of the public relative to Consent Calendar items must be heard at this time unless a Councilmember agrees to remove a Consent Calendar item at the request of a member of the public made at this time. 10. CITY COUNCILMEMBER COMMENTS Councilmembers may briefly respond to public comments, ask a question for clarification or make brief announcements or report on activities or meetings attended. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 218 of 731 Page 4 of 10 RES-24-7414 11. CONSENT CALENDAR The City Council may approve items of a routine nature in a single motion by adopting the Consent Calendar. Before approval of the Consent Calendar, the City Council may pull an item(s) for separate discussion. 12. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items removed from the Consent Calendar for separate discussion shall be heard at this time. 13. PUBLIC HEARINGS The Council shall conduct all public hearings as set forth in Section 7. 14. MUNICIPAL MATTERS The Council shall take up all matters of new and old business. 15. FUTURE AGENDA ITEMS Two Councilmembers may direct staff to bring back an informational item and a majority of the Council may direct staff to bring back an action item. No discussion, action or public comments shall be taken at this time. 16. PUBLIC COMMENT This time is set aside for the public to address the Council on any item of interest within the subject matter jurisdiction of the Council that could not be heard under Item 9 during the first public participation item because there were too many prior public speakers and the thirty minute maximum time limit was exhausted. 17. ADJOURNMENT SECTION 6. PUBLIC COMMENT. 6.1 General Public Comment. During the first general Public Comment section of the agenda, any member of the public may address the City Council on items appearing on the Consent Calendar. Comments concerning other items on the agenda will be heard at the time the item is considered during the course of the meeting; however, they may be offered at this time if the member of the public cannot be in attendance later in the evening. At this time, members of the public may also comment upon any other items of interest that are within the subject matter jurisdiction of the City Council. Any Councilmember may request that matters addressed under DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 219 of 731 Page 5 of 10 RES-24-7414 Public Comment be placed for information or action on a subsequent agenda under FUTURE AGENDA ITEMS; however, no action shall be taken on items not appropriately placed on the agenda except upon a majority determination that an “emergency situation” exists as defined by State law. The public comment period during the general Public Comment shall be limited to no more than two (2) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. Further, this first Public Comment section shall be limited to a total of thirty (30) minutes. The Presiding Officer also may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Unless required by law, public comment will only be taken by those physically in City Council Chambers. Those viewing the meeting via remote public participation options or listening in telephonically will not be allowed to make general public comments. Pictures and pre-recorded videos will not be digitally displayed in the Council Chambers during the meeting. However, members of the public can send such items to the City Clerk for distribution to the City Council by the deadline listed on the agenda for the City Council meeting. Members of the public wishing to distribute materials to the City Council after the deadline set forth on the agenda may do so in person by providing sufficient copies for all Councilmembers, the City Manager, the City Attorney, and the City Clerk. 6.2 Public Comment for Agenda Items. Any member of the public may address the City Council on agenda items appearing on the City Council agenda. After the staff presentation and any clarifying factual/technical questions by the City Council, the Presiding Officer shall then solicit public comment. Each speaker under this public comment period shall be limited to no more than three (3) minutes for each speaker, unless the Presiding Officer determines that good cause exists to extend the time and doing so will not be arbitrary or unfair. The Presiding Officer may allow additional time for the spokesperson of a group if doing so will limit the number of persons speaking and avoid repetitious presentations. Public comment will be taken first by those physically in City Council Chambers during the time the item is called. Public comment will then be opened up to those viewing the meeting via remote public participation options or listening in telephonically and will similarly be limited to three (3) minutes. Unless mandated by law, this remote participation is done as a courtesy only and is not guaranteed. The City reserves the right to terminate this medium at any time and for any reason. 6.3 Procedure. Upon addressing the City Council, each speaker may choose to state his or her name and city of residence and then identify the subject or subjects DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 220 of 731 Page 6 of 10 RES-24-7414 upon which he or she intends to speak. Speakers shall address their comments or questions to the City Council as a whole, and not to any particular Council or staff member or to the audience. SECTION 7. PUBLIC HEARINGS. Matters which are required to be heard in a noticed public hearing shall be conducted in the following manner: 7.1 Time for Consideration. Matters noticed as public hearings shall commence no earlier than the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and shall continue until the same has been completed or until other disposition of the matter has been made. 7.2 Continuance of Hearings. Any public hearing being held or noticed or ordered to be held by the City Council may, by order or notice of continuance, be continued or re-continued to any subsequent meeting. 7.3 Conduct of Hearings. When a matter for public hearing comes before the City Council, the Presiding Officer shall open the public hearing and follow the process as legally required. 7.4 Written Evidence. All persons interested in the matter being heard by the City Council shall be entitled to submit written evidence of any kind. All such evidence presented shall be retained by the City Clerk as part of the Clerk's record. 7.5 Definition of "Ex Parte" Communication. "Ex parte communication" shall mean any oral or written communication between a member of the Council and any person, which meets all of the following requirements: (i) it is directed toward the merit or outcome of a quasi-judicial matter within the Council's jurisdiction; (ii) an application, recommendation or appeal on the matter has been submitted to the Council; (iii) the communication imparts substantive factual information which constitutes the basis of or otherwise influences the Councilmember's deliberation or decision on the matter; (iv) the information is not included in the staff report or other written materials contained in the agenda of the meeting at which the matter is to be heard or otherwise on the official record of the proceeding on the matter; and (v) the communication does not occur in a public meeting as defined in the Ralph M. Brown Act (California Government Code Section 54950, et seq.). SECTION 8. PROCEDURES FOR THE CONDUCT OF MEETINGS. 8.1 Robert's Rules. Unless otherwise specified in this Resolution or by other ordinance or resolution, meetings of the City Council will be conducted to the extent practicable in accordance with the most recently revised edition of Robert's Rules of Order. In the event of any conflict between Robert's Rules and this Resolution, the DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 221 of 731 Page 7 of 10 RES-24-7414 Municipal Code or of State law, the latter three sources of authority shall govern. 8.2 Motions. The Mayor or any member of the Council may bring a properly agendized matter of business before the Council by making a motion. Before the matter can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Presiding Officer shall open the matter for debate offering the first opportunity to debate to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. Debate shall be closed upon consent (implicit or explicit) of a majority of the City Council. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, unless the Council overrules the Presiding Officer by a majority vote. A motion that results in a tie vote does not pass. 8.3 Voting. Every Councilmember should vote unless disqualified by reason of a financial or common law conflict of interest. A Councilmember may change his or her vote prior to the time that the Presiding Officer or City Clerk announces the outcome of the vote on the motion, and not after. SECTION 9. DECORUM. 9.1 Rules for City Councilmembers. Members of the City Council shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process of the City Council is maintained at all times. Members of the Council shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings. a. Role of the Presiding Officer. The Presiding Officer of the City Council, who shall be the Mayor, or in the Mayor's absence the Mayor Pro Tempore, or in their absence any other member designated by the City Council, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the Presiding Officer to ensure that the rules of operation and decorum contained herein are observed. The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff and the public. b. Communication with Councilmembers. 1) Councilmembers should request the floor of the Presiding Officer before speaking. 2) A Councilmember who is speaking shall attempt to avoid repetition and shall endeavor to limit his or her comments to the subject matter at hand. Councilmembers should endeavor to express their views without engaging in lengthy debates. DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 222 of 731 Page 8 of 10 RES-24-7414 3) When one Councilmember is speaking, other Councilmembers shall not interrupt or otherwise disturb the speaker. 9.2 Communication with Members of the Public Addressing the Council. a. Councilmembers may, after requesting the floor of the Presiding Officer, question a person addressing the Council at the conclusion of the person's comments or upon expiration of the person's time to speak. b. Councilmembers shall not engage the person addressing the Council in a dialogue with the City Council or City staff but shall confine communication to a question-and-answer format. c. If a member of the audience has addressed the Council on matters which are not on the agenda, Councilmembers shall refrain from extended discussions of the matter. If a Councilmember so wishes, the Councilmember may, during the Future Agenda Items portion of the meeting, direct the City Manager to place the matter on the next agenda. 9.3 Rules for City Staff. a. Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Council, staff shall respond in a polite and respectful manner, b. Role of the City Manager. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the Council regarding staff matters and directions for future staff action. 9.4 Rules for the Public. a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City Council meeting unfeasible. A member of the audience repeatedly or continuously engaging in any such conduct shall, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. b. Persons Addressing the City Council. 1) Any person wishing to speak shall approach the speaker podium when called upon by the Presiding Officer. 2) No person shall address the City Council without first being recognized DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 223 of 731 Page 9 of 10 RES-24-7414 by the Presiding Officer. 3) Each person addressing the City Council shall do so in an orderly manner and shall not make repetitious, slanderous or irrelevant remarks, or engage in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the Council meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the City Council, be subject to ejection from that meeting. 4) Persons addressing the City Council shall adhere to the time limit established for public comment and conclude their comments when requested to do so by the Presiding Officer. 9.5 Enforcement. a. Upon a violation of the rules of order and decorum established in Section 9.4 of this resolution, the procedure to enforce the rules is as follows: 1) Warning. The Presiding Officer shall request that a person who is violating the rules of decorum cease such conduct. If after receiving a warning from the Presiding Officer, the person persists in the violation, the Presiding Officer shall order the person to leave the City Council meeting. If the person does not leave the meeting, the Presiding Officer may order any law enforcement officer who is on duty at the City Council meeting as sergeant-at-arms to remove the person from the City Council chambers. 2) Removal. Any law enforcement officer who is serving as sergeant-at- arms at the City Council meeting shall carry out the orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the City Council meeting any person who is disturbing the proceedings of the City Council. 3) Resisting Removal. Any person who resists removal by the sergeant-at- arms may be charged with any applicable ordinance or law. 4) Motion to Enforce. If the Presiding Officer of the City Council fails to enforce the rules of order and decorum set forth above, any member of the City Council may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the City Council, the majority may designate another DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 224 of 731 Page 10 of 10 RES-24-7414 member of the City Council to act as Presiding Officer for the purpose of enforcing the rules of order and decorum established above. 5) Clearing the Room. If a meeting of the City Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the Presiding Officer or a majority of the City Council may exercise the authority granted in the California Government Code Section 54957.9 by ordering the meeting room cleared and continuing in session in the manner authorized by Section 54957.9 of the Government Code. Members of the press shall be permitted to remain unless they have participated in the disruption. SECTION 10. To the extent feasible (i.e., technical and staffing limitations, nature of the agenda and business before the body, need, etc.) all subsidiary boards and commissions in the City shall adhere to these rules of order and decorum for their respective meetings. SECTION 11. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 15th Day of February, 2024. Mayor Justin Massey PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: __________________________________ __________________________________ Myra Maravilla, Patrick Donegan, City Clerk City Attorney DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 225 of 731 State of California ) County of Los Angeles ) ss City of Hermosa Beach ) February 29, 2024 Certification of Council Action RESOLUTION NO. RES-24-7414 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS I, Myra Maravilla, City Clerk of the City of Hermosa Beach do hereby certify that the above and foregoing Resolution No. RES-24-7414 was duly approved and adopted by the City Council of said City at its special meeting thereof held on the 15th day of February, 2024, and passed by the following vote: AYES: MAYOR MASSEY, MAYOR PRO TEMPORE FRANCOIS, COUNCILMEMBERS SAEMANN, DETOY and JACKSON NOES: NONE ABSTAIN: NONE ABSENT: NONE ________________________________ Myra Maravilla, City Clerk DocuSign Envelope ID: B60C4A40-6BF4-4CCC-8A64-ED22B36DBC88 Page 226 of 731 Page 227 of 731 Page 228 of 731 Page 229 of 731 Page 230 of 731 Page 231 of 731 Page 232 of 731 Page 233 of 731 Page 234 of 731 Page 235 of 731 Page 236 of 731 Page 237 of 731 Page 238 of 731 Page 239 of 731 Page 240 of 731 Page 241 of 731 Page 242 of 731 Page 243 of 731 Page 244 of 731 South Bay Cities Public Comment Survey Survey Conducted 9/2/25–9/3/25 City Are meetings in person only or hybrid? Hybrid means the public can also join via Zoom. What is the time limit for each speaker for general public comment? What is the time limit for each speaker for items on the agenda? Are speakers allowed to request that the City Clerk's office share graphics or videos when providing public comment? If yes, does the Clerk's office vet graphics or videos prior to the meeting? How are they shared? Are speakers able to share images through a projector in person (without the Clerk's office vetting them ahead of time)? Do boards and commissions follow the same rules as City Council? Carson In person only 3 minutes 3 minutes No N/A No Unsure El Segundo In person only 5 minutes Does not allow No N/A No Yes Gardena In person only 3 minutes 3 minutes No N/A No Yes Hawthorne In person only 3 minutes No time limit No N/A No Unsure Inglewood In person only 3 minutes 3 minutes No N/A No Yes Lawndale In person only 3 minutes 3 minutes No N/A No Yes Lomita In person only 3 minutes 3 minutes No N/A No Yes Manhattan Beach Hybrid 3 minutes 2 minutes Yes, for general public comment & items on the agenda. No policy in writing. Yes Yes Most do Rolling Hills In person only No time limit No time limit No N/A No Yes Torrance In person only 1 minute 2 minutes No N/A No Yes No responses were provided by Palos Verdes Estates, Rancho Palos Verdes, and Redondo Beach, and Rolling Hills EstatesPage 245 of 731 Rosenberg’s Rules of Order REVISED 2011 Simple Rules of Parliamentary Procedure for the 21st Century By Judge Dave Rosenberg Page 246 of 731 ii MISSION and CORE BELIEFS To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians. VISION To be recognized and respected as the leading advocate for the common interests of California’s cities. About the League of California Cities Established in 1898, the League of California Cities is a member organization that represents California’s incorporated cities. The League strives to protect the local authority and automony of city government and help California’s cities effectively serve their residents. In addition to advocating on cities’ behalf at the state capitol, the League provides its members with professional development programs and information resources, conducts education conferences and research, and publishes Western City magazine. © 2011 League of California Cities. All rights reserved. About the Author Dave Rosenberg is a Superior Court Judge in Yolo County. He has served as presiding judge of his court, and as presiding judge of the Superior Court Appellate Division. He also has served as chair of the Trial Court Presiding Judges Advisory Committee (the committee composed of all 58 California presiding judges) and as an advisory member of the California Judicial Council. Prior to his appointment to the bench, Rosenberg was member of the Yolo County Board of Supervisors, where he served two terms as chair. Rosenberg also served on the Davis City Council, including two terms as mayor. He has served on the senior staff of two governors, and worked for 19 years in private law practice. Rosenberg has served as a member and chair of numerous state, regional and local boards. Rosenberg chaired the California State Lottery Commission, the California Victim Compensation and Government Claims Board, the Yolo-Solano Air Quality Management District, the Yolo County Economic Development Commission, and the Yolo County Criminal Justice Cabinet. For many years, he has taught classes on parliamentary procedure and has served as parliamentarian for large and small bodies. Page 247 of 731 1 Table of Contents About the Author ............................................................................................................ii Introduction ....................................................................................................................2 Establishing a Quorum ...................................................................................................2 The Role of the Chair ......................................................................................................2 The Basic Format for an Agenda Item Discussion ........................................................2 Motions in General .........................................................................................................3 The Three Basic Motions ................................................................................................3 Multiple Motions Before the Body .................................................................................4 To Debate or Not to Debate ............................................................................................4 Majority and Super-Majority Votes ...............................................................................5 Counting Votes ................................................................................................................5 The Motion to Reconsider ..............................................................................................6 Courtesy and Decorum ..................................................................................................7 Special Notes About Public Input ..................................................................................7 Page 248 of 731 2 Establishing a Quorum The starting point for a meeting is the establishment of a quorum. A quorum is defined as the minimum number of members of the body who must be present at a meeting for business to be legally transacted. The default rule is that a quorum is one more than half the body. For example, in a five-member body a quorum is three. When the body has three members present, it can legally transact business. If the body has less than a quorum of members present, it cannot legally transact business. And even if the body has a quorum to begin the meeting, the body can lose the quorum during the meeting when a member departs (or even when a member leaves the dais). When that occurs the body loses its ability to transact business until and unless a quorum is reestablished. The default rule, identified above, however, gives way to a specific rule of the body that establishes a quorum. For example, the rules of a particular five-member body may indicate that a quorum is four members for that particular body. The body must follow the rules it has established for its quorum. In the absence of such a specific rule, the quorum is one more than half the members of the body. The Role of the Chair While all members of the body should know and understand the rules of parliamentary procedure, it is the chair of the body who is charged with applying the rules of conduct of the meeting. The chair should be well versed in those rules. For all intents and purposes, the chair makes the final ruling on the rules every time the chair states an action. In fact, all decisions by the chair are final unless overruled by the body itself. Since the chair runs the conduct of the meeting, it is usual courtesy for the chair to play a less active role in the debate and discussion than other members of the body. This does not mean that the chair should not participate in the debate or discussion. To the contrary, as a member of the body, the chair has the full right to participate in the debate, discussion and decision-making of the body. What the chair should do, however, is strive to be the last to speak at the discussion and debate stage. The chair should not make or second a motion unless the chair is convinced that no other member of the body will do so at that point in time. The Basic Format for an Agenda Item Discussion Formal meetings normally have a written, often published agenda. Informal meetings may have only an oral or understood agenda. In either case, the meeting is governed by the agenda and the agenda constitutes the body’s agreed-upon roadmap for the meeting. Each agenda item can be handled by the chair in the following basic format: Introduction The rules of procedure at meetings should be simple enough for most people to understand. Unfortunately, that has not always been the case. Virtually all clubs, associations, boards, councils and bodies follow a set of rules — Robert’s Rules of Order — which are embodied in a small, but complex, book. Virtually no one I know has actually read this book cover to cover. Worse yet, the book was written for another time and for another purpose. If one is chairing or running a parliament, then Robert’s Rules of Order is a dandy and quite useful handbook for procedure in that complex setting. On the other hand, if one is running a meeting of say, a five-member body with a few members of the public in attendance, a simplified version of the rules of parliamentary procedure is in order. Hence, the birth of Rosenberg’s Rules of Order. What follows is my version of the rules of parliamentary procedure, based on my decades of experience chairing meetings in state and local government. These rules have been simplified for the smaller bodies we chair or in which we participate, slimmed down for the 21st Century, yet retaining the basic tenets of order to which we have grown accustomed. Interestingly enough, Rosenberg’s Rules has found a welcoming audience. Hundreds of cities, counties, special districts, committees, boards, commissions, neighborhood associations and private corporations and companies have adopted Rosenberg’s Rules in lieu of Robert’s Rules because they have found them practical, logical, simple, easy to learn and user friendly. This treatise on modern parliamentary procedure is built on a foundation supported by the following four pillars: 1. Rules should establish order. The first purpose of rules of parliamentary procedure is to establish a framework for the orderly conduct of meetings. 2. Rules should be clear. Simple rules lead to wider understanding and participation. Complex rules create two classes: those who understand and participate; and those who do not fully understand and do not fully participate. 3. Rules should be user friendly. That is, the rules must be simple enough that the public is invited into the body and feels that it has participated in the process. 4. Rules should enforce the will of the majority while protecting the rights of the minority. The ultimate purpose of rules of procedure is to encourage discussion and to facilitate decision making by the body. In a democracy, majority rules. The rules must enable the majority to express itself and fashion a result, while permitting the minority to also express itself, but not dominate, while fully participating in the process. Page 249 of 731 3 Ninth, the chair takes a vote. Simply asking for the “ayes” and then asking for the “nays” normally does this. If members of the body do not vote, then they “abstain.” Unless the rules of the body provide otherwise (or unless a super majority is required as delineated later in these rules), then a simple majority (as defined in law or the rules of the body as delineated later in these rules) determines whether the motion passes or is defeated. Tenth, the chair should announce the result of the vote and what action (if any) the body has taken. In announcing the result, the chair should indicate the names of the members of the body, if any, who voted in the minority on the motion. This announcement might take the following form: “The motion passes by a vote of 3-2, with Smith and Jones dissenting. We have passed the motion requiring a 10-day notice for all future meetings of this body.” Motions in General Motions are the vehicles for decision making by a body. It is usually best to have a motion before the body prior to commencing discussion of an agenda item. This helps the body focus. Motions are made in a simple two-step process. First, the chair should recognize the member of the body. Second, the member of the body makes a motion by preceding the member’s desired approach with the words “I move … ” A typical motion might be: “I move that we give a 10-day notice in the future for all our meetings.” The chair usually initiates the motion in one of three ways: 1. Inviting the members of the body to make a motion, for example, “A motion at this time would be in order.” 2. Suggesting a motion to the members of the body, “A motion would be in order that we give a 10-day notice in the future for all our meetings.” 3. Making the motion. As noted, the chair has every right as a member of the body to make a motion, but should normally do so only if the chair wishes to make a motion on an item but is convinced that no other member of the body is willing to step forward to do so at a particular time. The Three Basic Motions There are three motions that are the most common and recur often at meetings: The basic motion. The basic motion is the one that puts forward a decision for the body’s consideration. A basic motion might be: “I move that we create a five-member committee to plan and put on our annual fundraiser.” First, the chair should clearly announce the agenda item number and should clearly state what the agenda item subject is. The chair should then announce the format (which follows) that will be followed in considering the agenda item. Second, following that agenda format, the chair should invite the appropriate person or persons to report on the item, including any recommendation that they might have. The appropriate person or persons may be the chair, a member of the body, a staff person, or a committee chair charged with providing input on the agenda item. Third, the chair should ask members of the body if they have any technical questions of clarification. At this point, members of the body may ask clarifying questions to the person or persons who reported on the item, and that person or persons should be given time to respond. Fourth, the chair should invite public comments, or if appropriate at a formal meeting, should open the public meeting for public input. If numerous members of the public indicate a desire to speak to the subject, the chair may limit the time of public speakers. At the conclusion of the public comments, the chair should announce that public input has concluded (or the public hearing, as the case may be, is closed). Fifth, the chair should invite a motion. The chair should announce the name of the member of the body who makes the motion. Sixth, the chair should determine if any member of the body wishes to second the motion. The chair should announce the name of the member of the body who seconds the motion. It is normally good practice for a motion to require a second before proceeding to ensure that it is not just one member of the body who is interested in a particular approach. However, a second is not an absolute requirement, and the chair can proceed with consideration and vote on a motion even when there is no second. This is a matter left to the discretion of the chair. Seventh, if the motion is made and seconded, the chair should make sure everyone understands the motion. This is done in one of three ways: 1. The chair can ask the maker of the motion to repeat it; 2. The chair can repeat the motion; or 3. The chair can ask the secretary or the clerk of the body to repeat the motion. Eighth, the chair should now invite discussion of the motion by the body. If there is no desired discussion, or after the discussion has ended, the chair should announce that the body will vote on the motion. If there has been no discussion or very brief discussion, then the vote on the motion should proceed immediately and there is no need to repeat the motion. If there has been substantial discussion, then it is normally best to make sure everyone understands the motion by repeating it. Page 250 of 731 4 First, the chair would deal with the third (the last) motion on the floor, the substitute motion. After discussion and debate, a vote would be taken first on the third motion. If the substitute motion passed, it would be a substitute for the basic motion and would eliminate it. The first motion would be moot, as would the second motion (which sought to amend the first motion), and the action on the agenda item would be completed on the passage by the body of the third motion (the substitute motion). No vote would be taken on the first or second motions. Second, if the substitute motion failed, the chair would then deal with the second (now the last) motion on the floor, the motion to amend. The discussion and debate would focus strictly on the amendment (should the committee be five or 10 members). If the motion to amend passed, the chair would then move to consider the main motion (the first motion) as amended. If the motion to amend failed, the chair would then move to consider the main motion (the first motion) in its original format, not amended. Third, the chair would now deal with the first motion that was placed on the floor. The original motion would either be in its original format (five-member committee), or if amended, would be in its amended format (10-member committee). The question on the floor for discussion and decision would be whether a committee should plan and put on the annual fundraiser. To Debate or Not to Debate The basic rule of motions is that they are subject to discussion and debate. Accordingly, basic motions, motions to amend, and substitute motions are all eligible, each in their turn, for full discussion before and by the body. The debate can continue as long as members of the body wish to discuss an item, subject to the decision of the chair that it is time to move on and take action. There are exceptions to the general rule of free and open debate on motions. The exceptions all apply when there is a desire of the body to move on. The following motions are not debatable (that is, when the following motions are made and seconded, the chair must immediately call for a vote of the body without debate on the motion): Motion to adjourn. This motion, if passed, requires the body to immediately adjourn to its next regularly scheduled meeting. It requires a simple majority vote. Motion to recess. This motion, if passed, requires the body to immediately take a recess. Normally, the chair determines the length of the recess which may be a few minutes or an hour. It requires a simple majority vote. Motion to fix the time to adjourn. This motion, if passed, requires the body to adjourn the meeting at the specific time set in the motion. For example, the motion might be: “I move we adjourn this meeting at midnight.” It requires a simple majority vote. The motion to amend. If a member wants to change a basic motion that is before the body, they would move to amend it. A motion to amend might be: “I move that we amend the motion to have a 10-member committee.” A motion to amend takes the basic motion that is before the body and seeks to change it in some way. The substitute motion. If a member wants to completely do away with the basic motion that is before the body, and put a new motion before the body, they would move a substitute motion. A substitute motion might be: “I move a substitute motion that we cancel the annual fundraiser this year.” “Motions to amend” and “substitute motions” are often confused, but they are quite different, and their effect (if passed) is quite different. A motion to amend seeks to retain the basic motion on the floor, but modify it in some way. A substitute motion seeks to throw out the basic motion on the floor, and substitute a new and different motion for it. The decision as to whether a motion is really a “motion to amend” or a “substitute motion” is left to the chair. So if a member makes what that member calls a “motion to amend,” but the chair determines that it is really a “substitute motion,” then the chair’s designation governs. A “friendly amendment” is a practical parliamentary tool that is simple, informal, saves time and avoids bogging a meeting down with numerous formal motions. It works in the following way: In the discussion on a pending motion, it may appear that a change to the motion is desirable or may win support for the motion from some members. When that happens, a member who has the floor may simply say, “I want to suggest a friendly amendment to the motion.” The member suggests the friendly amendment, and if the maker and the person who seconded the motion pending on the floor accepts the friendly amendment, that now becomes the pending motion on the floor. If either the maker or the person who seconded rejects the proposed friendly amendment, then the proposer can formally move to amend. Multiple Motions Before the Body There can be up to three motions on the floor at the same time. The chair can reject a fourth motion until the chair has dealt with the three that are on the floor and has resolved them. This rule has practical value. More than three motions on the floor at any given time is confusing and unwieldy for almost everyone, including the chair. When there are two or three motions on the floor (after motions and seconds) at the same time, the vote should proceed first on the last motion that is made. For example, assume the first motion is a basic “motion to have a five-member committee to plan and put on our annual fundraiser.” During the discussion of this motion, a member might make a second motion to “amend the main motion to have a 10-member committee, not a five-member committee to plan and put on our annual fundraiser.” And perhaps, during that discussion, a member makes yet a third motion as a “substitute motion that we not have an annual fundraiser this year.” The proper procedure would be as follows: Page 251 of 731 5 Motion to close nominations. When choosing officers of the body (such as the chair), nominations are in order either from a nominating committee or from the floor of the body. A motion to close nominations effectively cuts off the right of the minority to nominate officers and it requires a two-thirds vote to pass. Motion to object to the consideration of a question. Normally, such a motion is unnecessary since the objectionable item can be tabled or defeated straight up. However, when members of a body do not even want an item on the agenda to be considered, then such a motion is in order. It is not debatable, and it requires a two-thirds vote to pass. Motion to suspend the rules. This motion is debatable, but requires a two-thirds vote to pass. If the body has its own rules of order, conduct or procedure, this motion allows the body to suspend the rules for a particular purpose. For example, the body (a private club) might have a rule prohibiting the attendance at meetings by non-club members. A motion to suspend the rules would be in order to allow a non-club member to attend a meeting of the club on a particular date or on a particular agenda item. Counting Votes The matter of counting votes starts simple, but can become complicated. Usually, it’s pretty easy to determine whether a particular motion passed or whether it was defeated. If a simple majority vote is needed to pass a motion, then one vote more than 50 percent of the body is required. For example, in a five-member body, if the vote is three in favor and two opposed, the motion passes. If it is two in favor and three opposed, the motion is defeated. If a two-thirds majority vote is needed to pass a motion, then how many affirmative votes are required? The simple rule of thumb is to count the “no” votes and double that count to determine how many “yes” votes are needed to pass a particular motion. For example, in a seven-member body, if two members vote “no” then the “yes” vote of at least four members is required to achieve a two-thirds majority vote to pass the motion. What about tie votes? In the event of a tie, the motion always fails since an affirmative vote is required to pass any motion. For example, in a five-member body, if the vote is two in favor and two opposed, with one member absent, the motion is defeated. Vote counting starts to become complicated when members vote “abstain” or in the case of a written ballot, cast a blank (or unreadable) ballot. Do these votes count, and if so, how does one count them? The starting point is always to check the statutes. In California, for example, for an action of a board of supervisors to be valid and binding, the action must be approved by a majority of the board. (California Government Code Section 25005.) Typically, this means three of the five members of the board must vote affirmatively in favor of the action. A vote of 2-1 would not be sufficient. A vote of 3-0 with two abstentions would be sufficient. In general law cities in Motion to table. This motion, if passed, requires discussion of the agenda item to be halted and the agenda item to be placed on “hold.” The motion can contain a specific time in which the item can come back to the body. “I move we table this item until our regular meeting in October.” Or the motion can contain no specific time for the return of the item, in which case a motion to take the item off the table and bring it back to the body will have to be taken at a future meeting. A motion to table an item (or to bring it back to the body) requires a simple majority vote. Motion to limit debate. The most common form of this motion is to say, “I move the previous question” or “I move the question” or “I call the question” or sometimes someone simply shouts out “question.” As a practical matter, when a member calls out one of these phrases, the chair can expedite matters by treating it as a “request” rather than as a formal motion. The chair can simply inquire of the body, “any further discussion?” If no one wishes to have further discussion, then the chair can go right to the pending motion that is on the floor. However, if even one person wishes to discuss the pending motion further, then at that point, the chair should treat the call for the “question” as a formal motion, and proceed to it. When a member of the body makes such a motion (“I move the previous question”), the member is really saying: “I’ve had enough debate. Let’s get on with the vote.” When such a motion is made, the chair should ask for a second, stop debate, and vote on the motion to limit debate. The motion to limit debate requires a two-thirds vote of the body. Note: A motion to limit debate could include a time limit. For example: “I move we limit debate on this agenda item to 15 minutes.” Even in this format, the motion to limit debate requires a two- thirds vote of the body. A similar motion is a motion to object to consideration of an item. This motion is not debatable, and if passed, precludes the body from even considering an item on the agenda. It also requires a two-thirds vote. Majority and Super Majority Votes In a democracy, a simple majority vote determines a question. A tie vote means the motion fails. So in a seven-member body, a vote of 4-3 passes the motion. A vote of 3-3 with one abstention means the motion fails. If one member is absent and the vote is 3-3, the motion still fails. All motions require a simple majority, but there are a few exceptions. The exceptions come up when the body is taking an action which effectively cuts off the ability of a minority of the body to take an action or discuss an item. These extraordinary motions require a two-thirds majority (a super majority) to pass: Motion to limit debate. Whether a member says, “I move the previous question,” or “I move the question,” or “I call the question,” or “I move to limit debate,” it all amounts to an attempt to cut off the ability of the minority to discuss an item, and it requires a two-thirds vote to pass. Page 252 of 731 6 Now, exactly how does a member cast an “abstention” vote? Any time a member votes “abstain” or says, “I abstain,” that is an abstention. However, if a member votes “present” that is also treated as an abstention (the member is essentially saying, “Count me for purposes of a quorum, but my vote on the issue is abstain.”) In fact, any manifestation of intention not to vote either “yes” or “no” on the pending motion may be treated by the chair as an abstention. If written ballots are cast, a blank or unreadable ballot is counted as an abstention as well. Can a member vote “absent” or “count me as absent?” Interesting question. The ruling on this is up to the chair. The better approach is for the chair to count this as if the member had left his/her chair and is actually “absent.” That, of course, affects the quorum. However, the chair may also treat this as a vote to abstain, particularly if the person does not actually leave the dais. The Motion to Reconsider There is a special and unique motion that requires a bit of explanation all by itself; the motion to reconsider. A tenet of parliamentary procedure is finality. After vigorous discussion, debate and a vote, there must be some closure to the issue. And so, after a vote is taken, the matter is deemed closed, subject only to reopening if a proper motion to consider is made and passed. A motion to reconsider requires a majority vote to pass like other garden-variety motions, but there are two special rules that apply only to the motion to reconsider. First, is the matter of timing. A motion to reconsider must be made at the meeting where the item was first voted upon. A motion to reconsider made at a later time is untimely. (The body, however, can always vote to suspend the rules and, by a two-thirds majority, allow a motion to reconsider to be made at another time.) Second, a motion to reconsider may be made only by certain members of the body. Accordingly, a motion to reconsider may be made only by a member who voted in the majority on the original motion. If such a member has a change of heart, he or she may make the motion to reconsider (any other member of the body — including a member who voted in the minority on the original motion — may second the motion). If a member who voted in the minority seeks to make the motion to reconsider, it must be ruled out of order. The purpose of this rule is finality. If a member of minority could make a motion to reconsider, then the item could be brought back to the body again and again, which would defeat the purpose of finality. If the motion to reconsider passes, then the original matter is back before the body, and a new original motion is in order. The matter may be discussed and debated as if it were on the floor for the first time. California, as another example, resolutions or orders for the payment of money and all ordinances require a recorded vote of the total members of the city council. (California Government Code Section 36936.) Cities with charters may prescribe their own vote requirements. Local elected officials are always well-advised to consult with their local agency counsel on how state law may affect the vote count. After consulting state statutes, step number two is to check the rules of the body. If the rules of the body say that you count votes of “those present” then you treat abstentions one way. However, if the rules of the body say that you count the votes of those “present and voting,” then you treat abstentions a different way. And if the rules of the body are silent on the subject, then the general rule of thumb (and default rule) is that you count all votes that are “present and voting.” Accordingly, under the “present and voting” system, you would NOT count abstention votes on the motion. Members who abstain are counted for purposes of determining quorum (they are “present”), but you treat the abstention votes on the motion as if they did not exist (they are not “voting”). On the other hand, if the rules of the body specifically say that you count votes of those “present” then you DO count abstention votes both in establishing the quorum and on the motion. In this event, the abstention votes act just like “no” votes. How does this work in practice? Here are a few examples. Assume that a five-member city council is voting on a motion that requires a simple majority vote to pass, and assume further that the body has no specific rule on counting votes. Accordingly, the default rule kicks in and we count all votes of members that are “present and voting.” If the vote on the motion is 3-2, the motion passes. If the motion is 2-2 with one abstention, the motion fails. Assume a five-member city council voting on a motion that requires a two-thirds majority vote to pass, and further assume that the body has no specific rule on counting votes. Again, the default rule applies. If the vote is 3-2, the motion fails for lack of a two-thirds majority. If the vote is 4-1, the motion passes with a clear two-thirds majority. A vote of three “yes,” one “no” and one “abstain” also results in passage of the motion. Once again, the abstention is counted only for the purpose of determining quorum, but on the actual vote on the motion, it is as if the abstention vote never existed — so an effective 3-1 vote is clearly a two-thirds majority vote. Now, change the scenario slightly. Assume the same five-member city council voting on a motion that requires a two-thirds majority vote to pass, but now assume that the body DOES have a specific rule requiring a two-thirds vote of members “present.” Under this specific rule, we must count the members present not only for quorum but also for the motion. In this scenario, any abstention has the same force and effect as if it were a “no” vote. Accordingly, if the votes were three “yes,” one “no” and one “abstain,” then the motion fails. The abstention in this case is treated like a “no” vote and effective vote of 3-2 is not enough to pass two-thirds majority muster. Page 253 of 731 7 Appeal. If the chair makes a ruling that a member of the body disagrees with, that member may appeal the ruling of the chair. If the motion is seconded, and after debate, if it passes by a simple majority vote, then the ruling of the chair is deemed reversed. Call for orders of the day. This is simply another way of saying, “return to the agenda.” If a member believes that the body has drifted from the agreed-upon agenda, such a call may be made. It does not require a vote, and when the chair discovers that the agenda has not been followed, the chair simply reminds the body to return to the agenda item properly before them. If the chair fails to do so, the chair’s determination may be appealed. Withdraw a motion. During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his or her motion from the floor. The motion is immediately deemed withdrawn, although the chair may ask the person who seconded the motion if he or she wishes to make the motion, and any other member may make the motion if properly recognized. Special Notes About Public Input The rules outlined above will help make meetings very public- friendly. But in addition, and particularly for the chair, it is wise to remember three special rules that apply to each agenda item: Rule One: Tell the public what the body will be doing. Rule Two: Keep the public informed while the body is doing it. Rule Three: When the body has acted, tell the public what the body did. Courtesy and Decorum The rules of order are meant to create an atmosphere where the members of the body and the members of the public can attend to business efficiently, fairly and with full participation. At the same time, it is up to the chair and the members of the body to maintain common courtesy and decorum. Unless the setting is very informal, it is always best for only one person at a time to have the floor, and it is always best for every speaker to be first recognized by the chair before proceeding to speak. The chair should always ensure that debate and discussion of an agenda item focuses on the item and the policy in question, not the personalities of the members of the body. Debate on policy is healthy, debate on personalities is not. The chair has the right to cut off discussion that is too personal, is too loud, or is too crude. Debate and discussion should be focused, but free and open. In the interest of time, the chair may, however, limit the time allotted to speakers, including members of the body. Can a member of the body interrupt the speaker? The general rule is “no.” There are, however, exceptions. A speaker may be interrupted for the following reasons: Privilege. The proper interruption would be, “point of privilege.” The chair would then ask the interrupter to “state your point.” Appropriate points of privilege relate to anything that would interfere with the normal comfort of the meeting. For example, the room may be too hot or too cold, or a blowing fan might interfere with a person’s ability to hear. Order. The proper interruption would be, “point of order.” Again, the chair would ask the interrupter to “state your point.” Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting. For example, if the chair moved on to a vote on a motion that permits debate without allowing that discussion or debate. Page 254 of 731 1400 K Street, Sacramento, CA 95814 (916) 658-8200 | Fax (916) 658-8240 www.cacities.org To order additional copies of this publication, call (916) 658-8200. $10 © 2011 League of California Cities. All rights reserved. Printed on recycled paper. Page 255 of 731 RESOLUTION APPROVING CHANGES TO ESTABLISHED RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND SUBSIDIARY BOARDS AND COMMISSIONS Page 256 of 731 Recommended Action Staff recommends City Council: 1.Discuss whether draft Resolution applies to boards and commissions; 2.Delay implementation of accepting and displaying visual aid for agenda items until a policy is drafted; and 3.Adopt a Resolution adding Section 8.2, adopting Rosenberg’s Rules of Order for subsidiary boards and commissions. Page 257 of 731 On September 26, 2024, the City was the target of a coordinated zoombombing attack. Staff was unable to immediately detect the incident. Many cities reverted to in-person participation only due to complications with virtual platforms. During COVID-19, the City began accepting visual aid and it was discontinued when Resolution RES-24-7414 was adopted. This feature was often used by the same individuals to target sitting Councilmembers and without a formal IT policy, it exposed the City to possible cyberattacks, ransomware, and malware. What are South Bay cities doing now? Remote participation (Zoom) was implemented in response to the COVID-19 pandemic. Background Page 258 of 731 South Bay Cities Survey •Most cities do not allow the public to participate via Zoom (in-person only) •Most cities limit comments to 3 minutes per speaker. •Only Manhattan Beach accepts visual aid to be shared live by the Clerk’s office. The process involves the IT department scanning submissions for cyber security purposes. Page 259 of 731 South Bay Cities Survey Continued •Most cities have subsidiary boards and commissions follow the same rules as City Council. •Responses were received from Carson, El Segundo, Gardena, Hawthorne, Inglewood, Lomita, Manhattan Beach, Rolling Hills, and Torrance. •No responses were received from Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, and Rolling Hills Estates. Page 260 of 731 REVISED AGENDA CATEGORIES •Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates was separated from City Councilmember Comments •City Manager Report was moved after Future Agenda Items •Informational Items was added before adjournment •Second General Public Comment category was removed WHAT’S NEW? •Visual aid was added for comments on agenda items pending Audio/Visual Policy •Rosenberg’s Rules of Order is being recommended for subsidiary boards and commissions Main Changes of Draft Resolution Page 261 of 731 Recommended Action Staff recommends City Council: 1.Discuss whether draft Resolution applies to boards and commissions; 2.Delay implementation of accepting and displaying visual aid for agenda items until a policy is drafted; and 3.Adopt a Resolution adding Section 8.2, adopting Rosenberg’s Rules of Order for subsidiary boards and commissions. Page 262 of 731 City of Hermosa Beach | Page 1 of 7 Meeting Date: September 9, 2025 Staff Report No. 25-CDD-120 Honorable Mayor and Members of the Hermosa Beach City Council APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR ON CALL DEVELOPMENT PLAN REVIEW AND STAFF AUGMENTATION SERVICES TO TRB & ASSOCIATES, INC AND WILLDAN ENGINEERING. CEQA: Determine the project is exempt from the California Environmental Quality Act. (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: 1. Award a contract for on-call development development plan review and staff augmentation services to TRB & Associates, Inc at a not-to-exceed amount of $200,000 per year for a five year term (Attachment 3); 2. Award a contract for on-call development plan review and staff augmentation services to Willdan Engineering at a not-to-exceed amount of $200,000 per year for a five year term (Attachment 7); and 3. Authorize the City Manager to execute the proposed agreement, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreements subject to approval by the City Attorney. Executive Summary: The City of Hermosa Beach relies on third-party professional service providers to supplement development plan review and staff augmentation services, ensuring timely and technically proficient reviews to meet community expectations and maintain consistent compliance with the California Building Standards Code. The Community Development Department issued a competitive Request for Proposals (RFP 24-005) seeking qualified firms to provide on-call development plan review and staff augmentation services. Sixteen proposals were received and evaluated against the City’s established criteria. Based on the evaluation, staff recommends the City Council award professional services agreements to TRB & Associates, Inc. and Willdan Engineering. Both firms demonstrated extensive municipal experience, cost-effectiveness within their established fee structures, and the technical resources necessary to deliver responsive, high -quality development plan review and community development staff augmentation services across multiple disciplines. The agreements will each establish a not -to-exceed annual contract amount Page 263 of 731 City of Hermosa Beach | Page 2 of 7 of $200,000 for a five-year term ending September 30, 2030, for a combined cumulative not-to-exceed amount of $1,000,000. Approval of these agreements will ensure the City maintains flexibility to address fluctuating development plan review workloads and support needs, avoid permitting delays, and uphold its commitment to customer-friendly service and consistent code compliance. Background: The City of Hermosa Beach Community Development Department relies on the assistance of third-party professional service providers to ensure compliance with the California Building Standards Code and to meet community expectations for timely, technically proficient, and responsive services. Similar to many smaller jurisdictions, the Department does not employ in-house plan review engineers, fire life safety experts, or other specialists required to perform the full range of development plan review functions. To remain flexible and manage fluctuating workloads, the Department contracts for on - call support that includes both development plan review and community development staff augmentation. Contracting with qualified firms allows the City to ensure the consistent application of standards while providing responsive services to residents, businesses, and developers. The Department currently maintains plan review service agreements with Hayer Consultants and Willdan Engineering. In October 2020, City Council approved an agreement with Hayer Consultants through June 30, 2025. To address staffing vacancies and workload demands, the City subsequently entered into an agreement with Willdan Engineering in July 2022 for on -call staff augmentation and plan review services, which has since been amended multiple times and is now extended through August 31, 2025. The budget for contract building plan review services is $200,000 annually, fully funded through plan check and permit fees, with allocations included the FY 2025–26 budget. To ensure continuity of service, enhance flexibility, and respond to fluctuating volumes of permit activity, the City issued a Request for Proposals (Attachment 1) seeking qualified firms to provide on-call support that includes both development plan review and community development staff augmentation. Consistent with the City’s policy to periodically test the market for professional services, the solicitation generated sixteen proposals from experienced firms offering a wide range of technical expertise. Staff evaluated the proposals in accordance with the City’s established criteria, which emphasized approach and methodology, demonstrated experience, municipal qualifications, availability, cost-effectiveness, and responsiveness. Reference checks and, where appropriate, follow-up discussions were also conducted. Based on this comprehensive review, staff recommends awarding new on-call development plan review and community development staff augmentation contracts to TRB & Accociates, Inc and Willdan Engineering. These firms will provide development plan review and community Page 264 of 731 City of Hermosa Beach | Page 3 of 7 development staff augmentation across all major disciplines, including structural, electrical, mechanical, plumbing, fire/life safety, water-efficient landscape standards, energy compliance, and related staff augmentation services to help manage workload demands related to permit processing and administration on an as-needed basis. On-call development plan review and staff augmentation contracts provide the City with the flexibility to adapt to changing service demands, maintain consistent code compliance, and reduce permit processing timelines. This approach supports Hermosa Beach’s mission of delivering first-class municipal services in a customer-friendly manner and aligns with strategic goals of operating as a high-performing organization committed to public safety and community responsiveness. Past Council Actions Meeting Date Description October 27, 2020 City Council approves agreement with Hayer Consultants, Inc to provide building plan review and related services to the Community Development Department. August 9, 2022 City Council approves first amendments for on call staff augmentation for Willdan Engineering. November 29, 2022 City Council approves second amendment for an agreement with Willdan Engineering for on ca ll staff augmentation. January 23, 2024 City Council approves third amendment for an agreement with Willan Engineering for on call staff augmentation. September 24, 2024 City Council approves fourth amendment for an agreement with Willdan Engineering for on call staff augmentation. February 25, 2025 City Council approves fifth amendment for an agreement with Willdan Engineering for on call staff augmentation. June 24, 2025 City Council approves sixth amendment for an agreement with Willdan Engineering for on call staff augmentation. Analysis: On December 3, 2024, the City issued a Request for Proposals (Attachment 1) seeking qualified firms to provide on-call development plan review and staff augmentation services to support the Community Development Department. The RFP was publicly advertised through PlanetBids, consistent with the City’s competitive solicitation procedures. A total of sixteen proposals were received in response to the RFP. The purpose of the solicitation was to identify firms with the expertise and resources to provide timely, technically proficient, and code-compliant development plan review across multiple disciplines including structural, electrical, mechanical, plumbing, fire/life safety, water-efficient landscape standards, and energy compliance, as well as related staff augmentation services on an as-needed basis. The Department required firms to demonstrate their ability to deliver services on an as -needed basis, ensuring Page 265 of 731 City of Hermosa Beach | Page 4 of 7 responsiveness to fluctuating workloads and maintaining the City’s target initial plan review timeframe. The proposing firms are listed below in alphabetical order: 4LEAF, Inc. Bureau Veritas North America, Inc. CSG Consultants, Inc. Gulati Construction Company, Inc. Hayer Consultants Interwest Consulting Group, Inc. J. Lee Engineering, Inc. JAS Pacific MNS Engineers Shums Coda Associates, Inc. The Code Group, Inc. (VCA Code) Transtech Engineers, Inc. TRB & Associates, Inc. True North Compliance Services, Inc. West Coast Code Consultants, Inc. (WC³) Willdan Engineering The proposals were independently evaluated in detail by a staff review panel and scored against the City’s established evaluation criteria, weighted as follows: Relevant Experience and Expertise (35 percent) o Demonstrated experience providing municipal building plan review services. o Qualifications and appropriateness of key technical staff for the required scope. o Ability to dedicate a strong project manager as a single point of contact. Approach and Methods (30 percent) o Ability to provide responsive and high-quality customer service. o Capacity to work collaboratively with City staff, applicants, and other agencies. o Clear, tailored approach to plan review that addresses Hermosa Beach’s needs. o Incorporation of innovative methods to improve efficiency and turnaround times. Timeframe and Costs (25 percent) o Ability to meet City timeframes for plan review turnaround. Page 266 of 731 City of Hermosa Beach | Page 5 of 7 o Demonstrated cost-effectiveness within established fee structures. Administration (10 percent) o Compliance with billing requirements. o Acceptance of the City’s Professional Services Agreement terms. Following evaluation of written proposals and reference checks, staff determined that two firms best met the City’s needs: TRB & Associates, Inc (Attachment 2) and Willdan Engineering (Attachment 6). Both firms demonstrated exceptional qualifications, extensive municipal experience, and strong technical resources capable of ensuring uninterrupted service delivery. The proposer rankings are as follows: Ranking Company 1 Willdan Engineering 2 TRB & Associates, Inc. 3 Shums Coda Associates, Inc. 4 Bureau Veritas North America, Inc. 5 4LEAF, Inc. 6 CSG Consultants, Inc. 7 Interwest Consulting Group, Inc. 8 JAS Pacific 9 J. Lee Engineering, Inc. 10 MNS Engineers 11 The Code Group, Inc. (VCA Code) 12 Transtech Engineers, Inc. 13 True North Compliance Services, Inc. 14 West Coast Code Consultants, Inc. (WC³) 15 Gulati Construction Company, Inc. 16 Hayer Consultants Staff recommends awarding professional services agreements to the top two ranked firms, with the scope of work identified in Exhibit A (Attachment 4). The proposals submitted by TRB & Associates, Inc. (Attachment 3) and Willdan Engineering (Attachment 7) demonstrated the greatest understanding of the City’s needs and the ability to provide on-call development plan review and community development staff augmentation services while ensuring the highest quality. Willdan Engineering, has provided on-call services for the City since 2023 and has provided exceptional service. TRB & Associates, Inc. has the expertise and resources to provide timely, technically proficient, and code-compliant plan review across multiple disciplines, as well as related staff augmentation services, currently providing similar services for other municipalities Page 267 of 731 City of Hermosa Beach | Page 6 of 7 throughout Southern California. Both firms also demonstrated cost-effectiveness within their established fee structures, as outlined in their respective fee schedules (Attachments 5 and 7). Staff contacted references provided in the respective proposals and received positive comments about each firm’s work. If approved, on-call development plan review and staff augmentation services would begin on October 1, 2025, with both firms. Staff recognized the need to have two on-call development plan review and staff augmentation teams for provide flexibility, respond to increases in workload, address staffing vacancies, and maintain best-practice timelines for development services. This approach improves timeliness and efficiency that meets the needs of the City and the community. Awarding contracts to TRB & Associates, Inc. and Willdan Engineering will ensure the City maintains continuity of operations, improves turnaround times, and upholds its commitment to customer-friendly service and consistent code compliance. The proposed contract for each firm includes a not-to-exceed amount of $200,000 and a term of five years ending September 30, 2030. While the total not-to-exceed amount for the two contracts combined is substantive at $1,000,000, the contracts would be utilized on an as-needed basis over five years. On-call agreements do not guarantee any amount of work and offer the City flexibility. Fiscal Impact: The Fiscal Year 2025-26 Contract Services budget for building plan review services is $200,000. The City recovers costs through building plan review fees. If approved, the professional services agreements will establish a not -to-exceed annual contract amount of $200,000 per fiscal year for on-call development plan review and community development staff augmentation services. The agreements are proposed for a five-year term, with a cumulative not-to-exceed amount of $1,000,000 over the contract period, as reflected in the attached table. Staff intends to revisit the on-call service activity at Fiscal Year 2025-26 Midyear and budget the remainder of the on-call building plan review service contracts as part of the future City fiscal year budget cycles. Agreement Request On-Call Agreement Request Amount FY 2025-26 Budget Dept. Account # Total Contract Amount TRB & Associates, Inc. Up to $200,000 001-4201-4201 $200,000 per fiscal year Willdan Engineering Up to $200,000 Total Over 5 Year Term $1,000,000 Page 268 of 731 City of Hermosa Beach | Page 7 of 7 Attachments: 1. RFP24-005 for On Call Development Plan Review Services 2. TRB and Associates, Inc Proposal 3. TRB and Associates Inc PSA 4. Exhibit A – Scope of Services 5. Exhibit B – TRB and Associates, Inc Fee Schedule 6. Willdan Engineering Proposal 7. Willdan Engineering PSA 8. Exhibit B – Willdan Engineering Fee Schedule Respectfully Submitted by: Guillermo Hobelman, Building and Code Enforcement Official Concur: Alison Becker, Community Development Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 269 of 731 REQUEST FOR PROPOSALS (RFP 24-005) ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES IN THE CITY OF HERMOSA BEACH, CALIFORNIA CITY OF HERMOSA BEACH Department of Community Development 1315 Valley Drive Hermosa Beach, CA 90254 (310) 318-0235 Page 270 of 731 RFP 24-005 City of Hermosa Beach Page 2 of 35 RFP 24-005 TITLE: ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES REQUESTING DEPARTMENT: Community Development Department RELEASE DATE: December 3, 2024 DUE DATE: Wednesday, January 8, 2025 @ 5:00 p.m. PST Notice is hereby given that the Department of Community Development of the City of Hermosa Beach will receive proposals for: RFP 24-005, ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES Proposals must be submitted as PDF via the PlanetBids Portal pbsystem.planetbids.com/portal/51313/portal-home. Proposals will be received until 5:00 p.m. PST, Monday, January 8, 2025. Proposals will be evaluated by the Community Development Department for verification and to ensure compliance with Specifications, with a subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award. Please direct any inquiries regarding this RFP to: Guillermo Hobelman at ghobelman@hermosabeach.gov. All questions regarding the content of the proposal may be emailed to Guillermo Hobelman referenced above. Dated: December 3, 2024 www.hermosabeach.gov BEACH HERMOSA OF CITY 1315 Valley Drive, Hermosa Beach, CA, 90254 Phone: (310) 318-0235 Page 271 of 731 RFP 24-005 City of Hermosa Beach Page 3 of 35 Table of Contents 1 Introduction ............................................................................................................................ 4 1.1 Invitation for Proposals .................................................................................................... 4 1.2 RFP Timeline ..................................................................................................................... 4 1.3 Submittal Procedures ...................................................................................................... 5 1.4 Contact ............................................................................................................................ 5 1.5 General RFP Conditions .................................................................................................. 5 2. Project Overview .................................................................................................................. 9 2.1 City Location and Characteristics.................................................................................. 9 2.2 Objective and Goals..................................................................................................... 10 2.3 Relevant Plans, Policies, Programs, or Projects ........................................................... 10 3. Scope of Services ............................................................................................................... 11 4. Proposal Submittal Instructions .............................................................................................. 4.1 Proposal Format ............................................................................................................. 12 4.2 Proposal Content ........................................................................................................... 12 4.2.1 Cover Letter ............................................................................................................ 13 4.2.2 Firm Profile ............................................................................................................... 13 4.2.3 Project Understanding and Approach to Scope of Work ................................... 13 4.2.4 Project Management Plan .................................................................................... 14 4.2.5 Experience and Qualifications .............................................................................. 15 4.2.6 Required Forms ....................................................................................................... 16 4.2.7 Cost Proposal .......................................................................................................... 16 5. Proposal Evaluation and Selection .................................................................................... 18 5.1 Proposal Review Process .............................................................................................. 18 6. Contract Expectations ........................................................................................................ 20 6.1 Contract Period ............................................................................................................. 20 6.2 Professional Services Agreement ................................................................................. 20 6.3 Standards of Work ......................................................................................................... 20 6.4 Invoicing and Payment................................................................................................. 20 7.2 Required Forms .............................................................................................................. 30 7.2.1 Certification of Proposal......................................................................................... 31 7.2.2 Non-Collusion Affidavit ........................................................................................... 32 7.2.3 Compliance with Insurance Requirements .......................................................... 33 7.2.4 Acknowledgement of Professional Services Agreement .................................... 34 7.2.5 COVID Vaccination Certification .......................................................................... 35 Page 272 of 731 RFP 24-005 City of Hermosa Beach Page 4 of 35 1 Introduction 1.1 Invitation for Proposals The City of Hermosa Beach Community Development Department is seeking proposals from qualified individuals or firms to provide on-call development plan review services, and community development staff augmentation services. Proposer(s) must have the expertise and experience to perform these services and must demonstrate that they have the resources available to perform the work described in the RFP. The primary responsibilities include the review and checking of construction documents, structural design calculations, and all other supplemental documents, system plans and design calculations. All reviews are to be completed electronically using Bluebeam. In addition, the firm is to provide on-call community development staff augmentation services. The firm's staff will augment City staff on an as-needed basis to ensure the Community Development Department performs within the acceptable timeframes, according to City standards. Community Development staff augmentation services may include onsite plan review services, inspection services, code enforcement services, and other related staff that are needed to ensure compliance with the municipal codes, building codes, zoning codes, and other regulations of the City. Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hermosa Beach to provide these services. The City anticipates a contract start date within the first quarter of 2025. 1.2 RFP Timeline RFP posted December 3, 2024 Deadline to submit written questions December 27, 2024 Responses to questions January 2, 2025 Deadline to submit proposals January 8, 2025 - 5 PM PST Tentative award First Quarter of 2025 Page 273 of 731 RFP 24-005 City of Hermosa Beach Page 5 of 35 1.3 Submittal Procedures Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal. No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. (Check Section 4 for complete submittal procedures) 1.4 Contact Please direct any inquiries regarding this RFP to Guillermo Hobelman at ghobelman@hermosabeach.gov. All questions regarding the content of the proposal may be emailed to Guillermo Hobelman referenced above. 1.5 General RFP Conditions The following instructions and conditions apply to this RFP: Pre-Contractual Expenses The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a proposal in response to this RFP. • Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFP and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. Page 274 of 731 RFP 24-005 City of Hermosa Beach Page 6 of 35 Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective proposers to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or Page 275 of 731 RFP 24-005 City of Hermosa Beach Page 7 of 35 different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. Page 276 of 731 RFP 24-005 City of Hermosa Beach Page 8 of 35 • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal. • OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and Page 277 of 731 RFP 24-005 City of Hermosa Beach Page 9 of 35 will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement. 2. Overview 2.1 City Location and Characteristics The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north and east by the City of Manhattan Beach, on the south and east by the City of Redondo Beach, and on the west by the Pacific Ocean. Hermosa Beach strives to provide residents and visitors alike with the opportunity for a high quality of life that includes offering a range of safe and convenient transportation options. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles and a shoreline of approximately two miles. In 2020, the City of Hermosa Beach had an estimated population of 19,728. The City plays host to several major special events held throughout the year and visitors can increase the population to over 100,000 people on an average summer weekend. Hermosa Beach includes nearly two miles of shoreline and varies in width between one- half mile and approximately one mile inland. Elevations in the City range from sea-level and rise up to 250 feet in elevation. With a land area of 1.4 square miles, Hermosa Beach has a high population density, with approximately 13,900 people per square mile. There Page 278 of 731 RFP 24-005 City of Hermosa Beach Page 10 of 35 has been an increased level of residential and commercial developments throughout the City with the goal to maximize parcel utilization which has led to test/challenge the City’s existing public infrastructure and municipal code guidelines. 2.2 Objective and Goals The City of Hermosa Beach Community Development Department is seeking proposals from qualified individuals or firms to provide on-call development plan review services, and community development staff augmentation services that achieve the following goals: • Establish a pro-active approach to identifying, evaluating, documenting, and resolving development administration, permitting, plan review, building inspection, code enforcement and other related capacities to assist in achieving the goals identified by the City's General Plan, Municipal Code, and applicable codes, standards, documents, and reports. • Consistent application of Community Development standards and timely review and responses to service requests i. Standard Review period shall be two weeks ii. Expedited Review period shall be one week iii. Email responses within 8 hours or one business day • Conduct and document site visits to identify possible opportunities to improve plans and processes, and establish standard practices to expedite plan checking process • Assist the Community Development Department, including the Building and Safety Division, Code Enforcement Division, and Planning Division staff with developing, and improving, handouts, guidelines, process improvements, and other related policy and procedure assistance. 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following website links are provided for your convenience: • Community Development Department o https://www.hermosabeach.gov/our-government/community- development • Community Development Plans and Programs o https://www.hermosabeach.gov/our-government/community- development/programs-projects-plans • Building Division o https://www.hermosabeach.gov/our-government/community- development/building-division Page 279 of 731 RFP 24-005 City of Hermosa Beach Page 11 of 35 • Code Enforcement Division o https://www.hermosabeach.gov/our-government/community- development/code-enforcement • Planning Division o https://www.hermosabeach.gov/our-government/community- development/planning-division • Hermosa Beach, CA Municipal Code o https://online.encodeplus.com/regs/hermosabeach-ca/doc- viewer.aspx#secid--1 • Community Development Applications, Forms, and Handouts o https://www.hermosabeach.gov/our-government/community- development/applications-forms-handouts 3. Scope of Services The City of Hermosa Beach Community Development Department is seeking proposals from qualified individuals or firms to provide on-call development plan review services, and community development staff augmentation services, with the expertise and capacity to review a variety of development related plans in accordance with applicable local municipal codes, and building codes, including the California Building Standards Code, inclusive, structural calculations, Title 24 reports, accessibility, and fire/life safety standards on a variety of plans, including commercial and residential development, as well as public facilities . These services also include preliminary review of discretionary applications (Conditional Use Permits) for significant building code issues in coordination with the Planning Division; assisting in improving plan checking procedures/practices/policy; advise on regulations at the counter or on the phone, attending coordination meetings with applicants as needed; coordinating responses to applicants submitted questions; and building submittal guidelines and handouts. The City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different scope of services, or recommending the addition or removal of items, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. Hermosa Beach has a highly engaged community and anticipates that community engagement efforts on any policy or system changes will be a necessary component to the successful implementation of the responsibilities identified. The City of Hermosa Beach is seeking consultants to assist the Community Development Department in managing the day-to-day needs of the City and its citizens and provide serval services including staff augmentation services that may include, but not limited to: a. Provide in-house staff support as needed for plan check services. Provide at least 2-days a week at the City. Page 280 of 731 RFP 24-005 City of Hermosa Beach Page 12 of 35 b. Be available to meet with City Staff or answer City Staff emails and inquiries pertaining to plan check projects within 8-hours or one business day. c. Provide a process or digital platform for submitting plans and documents and tracking plan check progress. d. Review plans submitted by developer applicants and provide written comments to the City. Reviews may include overall site design including notes on plans and plan check submittals for Structural, Architectural, Mechanical, Electrical, Plumbing, Framing, Demolition, Details, Best Management Practices, T24 documentations as well Energy Code compliance, Landscaping Plans and Solar submittals as needed, for the current code cycle, etc. e. Review and provide written comments to the City. f. Inspection services, code enforcement services, and other related staff augmentation that is needed to ensure compliance with the municipal codes, building codes, zoning codes, and other regulations of the City. g. Attend video conference calls, coordination, reporting, and follow up meetings with the Community Development Department, residents, applicants, and design engineers as needed. h. Development of guidelines for the Community Development Department handouts (such as Typical wall designs, Retaining Walls, Patio Covers, HVAC typical details, pools, etc.), for trees and plantings, development of City standards plan and details, fees, processes improvements, easement policy, etc. 4.1 Proposal Format Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal. 4.2 Proposal Content Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP. Page 281 of 731 RFP 24-005 City of Hermosa Beach Page 13 of 35 4.2.1 Cover Letter Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, contact information, summary statement of professional qualifications, and statement of understanding of the scope of work. The cover letter also shall acknowledge receipt of any addendums that were issued for this RFP. 4.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name and address. • Name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Address, telephone numbers and fax numbers of each of the proposing firm’s locations. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 4.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Project Understanding Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough Page 282 of 731 RFP 24-005 City of Hermosa Beach Page 14 of 35 understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided. Organizational Chart Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified. Approach to Work Program (Required and Optional Tasks) The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects. The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer. Additional Services Consultant shall provide the City with a list of any additional services that the firm can provide. Consultant may additionally itemize those services which are further beneficial but are not noted in the aforementioned paragraphs as requirements. Roles and Responsibilities for City Staff Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”. 4.2.4 Project Management Plan Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control. Communications Approach Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. Communications protocols for coordinating with other City departments and staff as needed and with applicants as Page 283 of 731 RFP 24-005 City of Hermosa Beach Page 15 of 35 authorized by the Building Department. Consultant should have the capability to run virtual meetings. 4.2.5 Experience and Qualifications Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below. Summary of Relevant Clients Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm ’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum: • Year started and completed (if relevant) • Contracting Agency + Department • Project Description • Key Personnel Assigned - staffed FT/PT • Contract Value References Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include: • Name of agency • Name of agency project manager • Email address and telephone number of contact person • Description of project or services provided Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: • Name • Position and Role for This Project • Degrees and Certifications • Professional Memberships/Registrations • Summary of Experience • Work on Representative Project Similar in Scope Page 284 of 731 RFP 24-005 City of Hermosa Beach Page 16 of 35 If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format. 4.2.6 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Proposal. Consultant is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. (See section 7.2.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the Non- Collusion Affidavit. (See section 7.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.2.4) • Covid Vaccination Certification. Consultant agrees to certify in writing to CITY that all employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. (See section 7.2.5) 4.2.7 Cost Proposal The cost proposal shall be submitted through the PlanetBids Portal as a separate file, labeled “Cost Proposal” and indicate the firm’s name. The cost proposal shall include a listing of hourly rates for services, by type of personnel and/or service. Consultant should provide the cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the cost proposal to facilitate consistent comparison of costs between proposals. The Cost Proposal should identify project team members, and hourly billing rates and break costs by task and phase. The fee schedule should also include any direct costs such as travel, equipment, printing/materials. The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP. The Cost Proposal must also state if the proposed hourly rate(s) for key personnel is guaranteed for the term of an agreement (if awarded) or if it is subject to adjustments. If Page 285 of 731 RFP 24-005 City of Hermosa Beach Page 17 of 35 subject to adjustments, consultant must state the frequency of adjustments and how adjustments are determined and include a rate sheet for each year of the contract term. Other direct costs, intended to be charged to the City, need to be stated. Provide a proposed schedule of total fees proposed for the components of the scope that you are submitting a proposal for and a listing of estimated other direct costs. Provide a listing of hourly rates for services, by type of personnel and/or service. See sample below: PLAN REVIEW HOURLY RATE COMMENTS Building Plan Review $ MEP Plan Review $ Grading $ Spoils Reports Review $ Other $ TURN AROUND TIME COMMENTS Regular working days Expedited working days Others working days ONSITE STAFFING CAPABILITY & RATE/HR COMMENTS Building Inspector $ Plan Reviewer $ MEP Plan Reviewer $ Permit Technician $ Building Official $ Code Enforcement Officer & Others $ Page 286 of 731 RFP 24-005 City of Hermosa Beach Page 18 of 35 5. Proposal Evaluation and Selection 5.1 Proposal Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made. Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include non- city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 5.2 Evaluation Criteria Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm. Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (30%): • A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs. Page 287 of 731 RFP 24-005 City of Hermosa Beach Page 19 of 35 • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. Relevant Experience & Expertise (35%): • Recent experience preparing similar projects or providing similar services for jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the plan check. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community, architects, engineers and applicants. Timeframe and Costs (25%): • Display of responsive timeframe to assigned plan reviews and assignments. • Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. Administration (10%): • Ability to comply with the timeline terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. Page 288 of 731 RFP 24-005 City of Hermosa Beach Page 20 of 35 6. Contract Expectations 6.1 Contract Period and Amount The City anticipates selecting up to two (2) consultants, or consultant teams, and awarding each a five (5) year contract up to one million dollars ($1,000,000) each with terms beginning around February 1, 2025. 6.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 7.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 6.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 6.4 Invoicing and Payment Each invoice shall contain a progress report describing the work completed during the billing period. The contract will be set up as a not to exceed rate to be billed monthly based on hours worked. Invoices are to be submitted monthly. The invoices shall reference the project title, and must list the charges by task, worker classification, hours, billing rate, and totals. Back up information must be submitted together with the invoices. Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. 7. Attachments and Required Forms 7.1 Sample Professional Services Agreement Page 289 of 731 RFP 24-005 City of Hermosa Beach Page 21 of 35 CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2023, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Page 290 of 731 RFP 24-005 City of Hermosa Beach Page 22 of 35 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. Page 291 of 731 RFP 24-005 City of Hermosa Beach Page 23 of 35 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, Page 292 of 731 RFP 24-005 City of Hermosa Beach Page 24 of 35 insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and Page 293 of 731 RFP 24-005 City of Hermosa Beach Page 25 of 35 non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. Page 294 of 731 RFP 24-005 City of Hermosa Beach Page 26 of 35 C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability Page 295 of 731 RFP 24-005 City of Hermosa Beach Page 27 of 35 by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that Page 296 of 731 RFP 24-005 City of Hermosa Beach Page 28 of 35 it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with Page 297 of 731 RFP 24-005 City of Hermosa Beach Page 29 of 35 the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act Page 298 of 731 RFP 24-005 City of Hermosa Beach Page 30 of 35 because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: NAME/TITLE ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Pat Donegan, City Attorney 7.2 Required Forms Page 299 of 731 RFP 24-005 City of Hermosa Beach Page 31 of 35 7.2.1 Certification of Proposal RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 300 of 731 RFP 24-005 City of Hermosa Beach Page 32 of 35 7.2.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 301 of 731 RFP 24-005 City of Hermosa Beach Page 33 of 35 7.2.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 302 of 731 RFP 24-005 City of Hermosa Beach Page 34 of 35 7.2.4 Acknowledgement of Professional Services Agreement RFP #: _________ The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 303 of 731 RFP 24-005 City of Hermosa Beach Page 35 of 35 7.2.5 COVID Vaccination Certification PLEASE PLACE LETTER ON OFFICIAL COMPANY LETTERHEAD (Insert Date) Suja Lowenthal, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal: Per this letter, (Insert Company Name) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the (Insert Agreement Title) dated (Insert Agreement Date), are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement. Respectfully, (Insert Name) (Insert Title) Page 304 of 731 Proposal to provide to the City of Hermosa Beach On-Call Development Plan Review and Support Services [RFP No. 24-005] Paul Armstrong, PE, CBO Technical Director | Project Manager 562.566.4144 parmstrong@trbplus.com www.trbplus.com January 8, 2025 Long Beach San Ramon Santa Clara Sacramento Las Vegas Page 305 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES PROPOSAL TO PROVIDE On-Call Development Plan Review and Support Services RFP No. 24-005 January 8, 2024 PRESENTED TO: The City of Hermosa Beach Via PlanetBids CONTACT INFORMATION: Paul Armstrong, P.E., CBO Technical Director | Project Manager Tel: 562-566-4144 Email: parmstrong@trbplus.com TRB and Associates, Inc. Southern California Office 4182 N. Viking Way, Suite 213 Long Beach, CA 90808 Tel: 562-566-4144 www.trbplus.com Page 306 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIWE AND SUPPORT SERVICES TABLE OF CONTENTS table of contents Table of Contents SECTION 1 | Cover Letter .............................................................................................. 1-1 SECTION 2 | Firm Profile ............................................................................................... 2-1 SECTION 3 | Project Understanding and Approach to Scope of Work ................................. 3-1 SECTION 4 | Project Management Plan ........................................................................... 4-1 SECTION 5 | Experience and Qualifications ..................................................................... 5-1 SECTION 6 | Required Forms ......................................................................................... 6-1 SECTION 7 | Cost Proposal ..................................................................... Under Separate File Page 307 of 731 Southern California Office Corporate Office Silicon Valley Office Sacramento Office 4182 N Viking Way, Suite 213 3180 Crow Canyon Place, Suite 216 1265 El Camino Real, Suite 209 1900 Point West Way, Suite 261 Long Beach, CA 90808 San Ramon, CA 94583 Santa Clara, CA 95050 Sacramento, CA 95815 Tel: 562.566.4144 Tel: 925.866.2633 Tel: 408.642.1068 Tel: 916.384.0900 COVER LETTER section one January 8, 2025 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Via City’s PlanetBids SUBJECT: TRB and Associates Proposal to Provide On-Call Development Plan Review and Support Services – RFP No. 24-005 TRB and Associates, Inc. (TRB) is pleased to present this Proposal to provide On-Call Development Plan Review and Support Services to the City of Hermosa Beach’s Department of Community Development for its consideration. In the documentation provided, we have included background information on the company, representative project experience, professional references, qualifications of our team members, our Building Services offerings, and a cost proposal for your review. For this engagement, Paul Armstrong, P.E., CBO has been designated to serve as TRB’s Project Manager for this contract, responsible for ensuring timely delivery of quality plan review services. Paul will be managing all services provided to the City from TRB’s Long Beach office. Paul has extensive experience providing Building and Safety support services to municipalities throughout Southern California, including the Cities of Long Beach, West Hollywood, Burbank, Santa Ana, Huntington Beach, Fullerton, Santa Clarita, Corona, Lake Elsinore, and the Counties of Los Angeles and San Bernardino. The balance of our proposed staff are included in Sections 3 and 5 of our proposal. Established in 2006, TRB is a Code Compliance Services California Corporation which provides Plan Review, Inspection, Permit Technician, Code Enforcement, Delegate Chief Building Official, and Disabled Access (CASp) services to municipal building and public works departments. Our company, which comprises over 75 team members, specializes and serves exclusively in the municipal code compliance role. We would like to highlight the following about the company: Our firm is engaged to provide as-needed Building Department, Engineering, and related services to over 75 municipalities throughout California, over 20 of which are located in Southern California. The staff of TRB includes licensed Civil, Structural, Mechanical, Fire Protection, and Electrical Engineers; Architects; and ICC, CASp, LEED®, and SAP certified individuals who have an average 25 years of experience in the architecture-engineering-construction industry. As a value-added service, Paul Armstrong will be available to provide code training to City staff and invited guests if desired by the City. Our staff are active in industry organizations such as ICC, CALBO, CBOAC, ASCE, and SEAOC. Of note, TRB’s roster includes past ICC Chapter Presidents and a CBOAC Board Member – Paul Armstrong (Orange Empire Chapter), Todd Bailey (East Bay Chapter), and Shelley Loughran (CBOAC). Our firm was recognized as Industry Member of the Year by the County Building Officials Association of California (CBOAC) in 2019. We have a strong track record of producing quality results and meeting turnaround goals, a track record to which our clients will attest. Our firm looks forward to the opportunity to assist the City of Hermosa Beach as a Building Safety Services provider. The proposal will remain valid for ninety (90) days from the due date. If you have questions or need further information, please do not hesitate to contact Paul Armstrong by phone at (562) 270-4095 or by email at parmstrong@trbplus.com. Sincerely, TRB + ASSOCIATES, INC. Paul Armstrong, P.E., CBO Todd Bailey, P.E., LEED AP, CASp, MBA Direct or of Code Compliance & Project Manager Principal & Founder Page 308 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 2-1 FIRM PROFILE section two Company Overview TRB and Associates, Inc. (TRB) is a California based building and fire life safety code compliance services Corporation with offices in Long Beach, San Ramon, Santa Clara, Sacramento, Burlingame, and Las Vegas. Our firm provides Plan Review, Inspection, Building Department Administration, Delegate Chief Building Official, Disabled Access (CASp) Consulting services to public agencies throughout Southern California, including Cities of West Hollywood, Burbank, Santa Ana, Huntington Beach, Fullerton, Santa Clarita, Norwalk, Corona, Lake Elsinore, and the Counties of San Bernardino and Los Angeles. TRB was established in 2006 and has been a growing business since its founding. The firm is owned by its Principal-in-Charge Todd Bailey, PE, LEED AP, CASp, MBA who has over 25 years of experience working in the Building Safety field in California. Our over 75 team members have an average of 25 years of experience in the Architecture-Engineering-Construction industry, providing building safety code compliance services. TRB and Associates’ Federal ID is 205865052. Qualified Consulting Firm TRB is a qualified consulting firm with experience providing Building Safety code compliance services. TRB has been providing these services to our clients since its founding. We would like to confirm that our firm has the qualifications and skills necessary to perform the requested services. Our firm and its employees are properly licensed, registered, and/or certified in accordance with applicable federal, state, and local laws, statutes, ordinances, rules, and regulations relating to services proposed. Range of Services Building and Fire Plan Review Building and Fire Inspection Building Department Administration Code Enforcement Inspection Consulting Chief Building Official Disabled Access (CASp) Consulting Building Standards Codes Training Civil Plan Review and Inspection Our Commitment In our firm’s nearly 20 years in business, we have assembled a team of professionals that have been committed to the success of our clients. As the organization continues to grow, we have maintained our core belief in providing a welcoming environment, training, and promotional opportunities, and providing the best service possible to our clients. With TRB, the City of Hermosa Beach will receive an experienced team who understands the needs of public agencies and takes pride in delivering outstanding service. Consider us as your partner, and as such we are always on call and always available for everything from simple brainstorming sessions to representing you during meetings with stakeholders. Contract History To confirm, TRB has not failed or refused to complete any contracts. Page 309 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 2-2 FIRM PROFILE Team Lead Contact Information & Local Office All correspondence and questions related to this proposal may be directed to our Project Manager, Paul Armstrong, using email, telephone, and/or direct mail. TRB’s local office is in Long Beach. Mr. Armstrong and other necessary TRB staff are available to meet with applicants and City staff in-person at City Hall or virtually upon request. All proposed staff are included in Sections 3 and 5 of our proposal. TRB Project Office Location – Long Beach 4182 North Viking Way Suite 213 Long Beach, CA 90808 T: (562) 566-4141 Additional TRB Office Locations Paul Armstrong, PE, CBO Project Manager & Primary Point of Contact T: (562) 566-4141 C: (562) 202-0918 Email: parmstrong@trbplus.com Todd Bailey, PE, LEED AP, CASp, MBA Principal / Owner T: (925) 866-2633 Email: tbailey@trbplus.com Corporate Office 3180 Crow Canyon Place, Suite 216 San Ramon, CA 94583 T: (925) 866-2633 Silicon Valley Office 1265 El Camino Real, Suite 209 Santa Clara, CA 95050 T: (408) 642-1068 Sacramento Office 1900 Point West Way, Suite 261 Sacramento, CA 95815 T: (916) 384-0900 Las Vegas Office 5955 Edmond Street, 1st Floor Las Vegas, NV 89118 Tel: (702) 760-5881 Burlingame Office 433 Airport Blvd, Suite 209 Burlingame, CA 94010 Tel: (650) 897-0014 Page 310 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-1 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK section three Project Understanding In brief, it is our understanding that the City of Hermosa Beach is seeking qualified consultants to assist with professional development plan review and community development staff augmentation services on an as-needed basis. It is presumed that all assigned projects are to be reviewed for adherence to the City of Hermosa Beach’s latest adopted Municipal Codes and Title 24 California Building Standards Codes covering structural, fire prevention, life safety, accessibility, energy conservation, green building, plumbing, mechanical, and electrical provisions; as well as zoning and grading compliance. We are ready to put our knowledge to work for the City. To confirm, TRB understands and is equipped to fulfill the Scope of Services outlined in Section 3 of the City's RFP. TRB is prepared to provide all requested Plan Review and Staff Augmentation services to the Community Development Department including: a. Provide in-house staff support as needed for plan check services. Provide at least 2-days a week at the City. b. Be available to meet with City Staff or answer City Staff emails and inquiries pertaining to plan check projects within 8- hours or one business day. c. Provide a process or digital platform for submitting plans and documents and tracking plan check progress. d. Review plans submitted by developer applicants and provide written comments to the City. Reviews may include overall site design including notes on plans and plan check submittals for Structural, Architectural, Mechanical, Electrical, Plumbing, Framing, Demolition, Details, Best Management Practices, T24 documentations as well Energy Code compliance, Landscaping Plans and Solar submittals as needed, for the current code cycle, etc. e. Review and provide written comments to the City. f. Inspection services, code enforcement services, and other related staff augmentation that is needed to ensure compliance with the municipal codes, building codes, zoning codes, and other regulations of the City. g. Attend video conference calls, coordination, reporting, and follow up meetings with the Community Development Department, residents, applicants, and design engineers as needed. h. Development of guidelines for the Community Development Department handouts (such as Typical wall designs, Retaining Walls, Patio Covers, HVAC typical details, pools, etc.), for trees and plantings, development of City standards plan and details, fees, processes improvements, easement policy, etc. Page 311 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-2 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK Team Organizational Chart The following Organization Chart identifies those individuals who are proposed for this assignment. Detailed information on our proposed project team is included in Section 4 of our proposal. Please also note that TRB maintains additional staff who also can be made available to assist on an as-needed basis. Plan Review Services Field/Staff Augmentation Services Mike Williams Supervising Combination Inspector Multiple onsite staff available upon request Bing Young, RA Plan Review Services Manager STRUCTURAL Jan Bear, SE, CBO Sr. Plan Review Engineer Karin Kuffel, SE Sr. Plan Review Engineer Thomas Hemenway SE Sr. Plan Review Engineer Bill Vaughn, SE Sr. Plan Review Engineer Deborah Sandercock, SE, CASp Sr. Plan Review Engineer Mike Kaszpurenko, SE Sr. Plan Review Engineer LIFE SAFETY & FIRE Dan McLaughlin, PE, CASp Sr. Plan Review Engineer Jeff Brooks, CASp Sr. Plans Examiner Jay Griffin, CASp Sr. Plans Examiner Jim Begley, FPE, CFM Fire Protection Engineer CIVIL Michael Osborn, PE, LEED AP Sr. Civil Plan Review Engineer ELECTRICAL Steven Block, EE Sr. Plan Review Engineer James Johnson, EE Sr. Plan Review Engineer MECHANICAL/PLUMBING Peter Kogan, ME Sr. Plan Review Engineer Chris Rose Field Services Manager Doug Armstrong, CAPM Staff Augmentation Coordinator Paul Armstrong, PE, CBO Project Manager Todd Bailey, PE, LEED AP, CASp, MBA Principal Julie Moss Senior Permit Technician Dominic Ma, SE, MPA Quality Control Principal Page 312 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-3 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK Approach to Work Program Building Plan Check Approach TRB will work seamlessly performing plan review services for residential, multi-family residential, commercial, and industrial projects encompassing building code, electrical, plumbing, mechanical, fire protection, Title-24 energy, accessibility, and green building standards; as well as grading, drainage, floodplain, wildland urban interface fire severity zone, stormwater, grading, hazardous materials, and State housing law Title-25 factory- built structure considerations, as applicable. Our reviews consider all relevant project documentation including plans, specifications, calculations, and other related correspondence to verify conformance to adopted local codes, ordinances, regulations, and standards, including the 2022 editions of the following California Building Standards Codes: • California Building Code • California Residential Code • California Electrical Code • California Plumbing Code • California Mechanical Code • California Fire Code • Title 24 Energy Standards • California Green Building Standards Code Alternate Material and Methods TRB recognizes that there are alternate materials and methods of construction that can be used to satisfy and comply with the provisions of the code. Our experience with the use of alternate materials, alternate design and methods of construction enhances our ability to solve specific issues that arise in design and construction. Electronic Plan Review To confirm, TRB is prepared to review electronic media to process submittals electronically. The staff of TRB are leaders in the field of digital plan review and workflow management and our team has extensive experience working with several electronic plan review systems including Bluebeam, DigEplan, and Projectdox. Online Plan Check Status and Records To facilitate access to plan review findings and status information, TRB is prepared to initiate its Project Website for use on this assignment if desired by the City. With our project website, all correspondence issued by our team can be posted and maintained for access by City and designated project stakeholder staff. Our postings can include plan review findings (i.e. approval/comment letters), plan review submittal status information, meeting notes, etc.; all of which may be updated on a daily basis. In addition, if so desired by the City, we can also accommodate incoming electronic document postings (i.e. electronic plans, calculations, RFI’s, etc.). Page 313 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-4 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK Plan Review Process Please note that our plan review process will be tailored to meet the City’s specific needs. The following process represents an example plan review workflow which may be applied if desired by the City. Step 1 - Preliminary Discussions: Prior to beginning our initial plan review project, our Project Manager proposes to conduct a meeting or conference call with the City to discuss local code policies, documentation procedures, plan processing protocols, plan review checklist items, and scheduling. Step 2 – Initial Review: Once we receive a complete set of plan documents, we will perform our plan review in the agreed-upon timeframe, checking for compliance to all applicable code standards. To confirm, plan review turnaround timeframes will align with standard City-established timeframes. In general, project reviews are completed in 5 to 10 working days or less for initial reviews, and 5 working days or less for subsequent review cycles. Specific turnaround times are provided in the “Turnaround Timetable” included on the following page. All corrections are identified based on compliance with specified codes and regulations and worded so the designer will know what needs attention and how to respond to the issue stated. Generally, corrections are identified in two ways: • Notes can be made on plans as appropriate and authorized to assist in locating the issue on the plans; • A correction sheet is generated detailing what items need to be addressed before plans can be approved. Step 3 – Transmittal of Plans and Comment Lists for Plan Review: At the heart of our approach in delivering our services to you, is the recognition that there must be a coordinated effort to track and coordinate all submittals and requests received. To help assure that submittals are properly coordinated and tracked, TRB has established an internal plan review coordination process to ensure that each plan received for review is properly handled, processed, and returned on time. Our plan tracking procedures are computerized to track each submittal through the review process and maintain accurate and comprehensive records for each submittal. Upon completion of our review, any comments generated are consolidated into a correction letter in the City’s preferred format (e.g. Bluebeam, punch list, or other format) which is remitted to the City for its reference. Step 4 – Rechecks: Upon receipt of the resubmittal package from the applicant, once we have verified that the resubmittal package is complete, we perform a recheck in the agreed-upon timeframe. This process is repeated until the project plan documents are ready to be recommended for approval. Step 5 – Plan Approval: When all review comments are satisfied, we will forward two sets of all relevant correspondence bearing our company’s “Reviewed for Code Compliance” stamp (including plans, calculations, and specifications), along with a transmittal letter indicating our recommendation for project approval, and the project file to the City for processing. Shipping and Delivery of Plans Please note that the pickup, shipment and delivery of plan documents and other relevant correspondence to the City are provided at no additional cost. Page 314 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-5 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK Plan Review Services Turnaround Timetable The following Table identifies the maximum turnaround times is prepared to meet on any prospective assignment. Type of Projects* Maximum Timeframe for Delivery Minor Plan Check – First Cycle Review e.g. room additions for single family house, detached structures, tenant improvements, and related project types 5-10 Business Days Major Plan Check* – First Cycle Review e.g. multi-family residential, complex commercial, and other complex nonresidential project types 10-15 Business Days Plan Check Resubmittals – Subsequent Cycle Reviews 5 Business Days Expedited Plan Check 3-5 Business Days * For projects which may be complex in nature, TRB’s project manager will coordinate with City staff to verify a mutually agreeable timeframe. Inspection, Permit Technician, Code Enforcement, and Disabled Access (CASp) Consulting TRB is prepared to provide Inspection, Permit Technician, Code Enforcement, CASp, and other administrative services support to the City on an as-needed basis. TRB staff are prepared to work at the City’s offices as an extension of City staff under the supervision of the Chief Building Official or their designee. We provide all labor and technical, administrative, professional, and other personnel; supplies, materials, equipment, and all other resources necessary to perform the specified work. Building Inspection TRB is prepared to perform inspection, referring to building plans and material specifications for structures located within the City limits, upon 48-hour notice. Our inspectors are proficient at verifying project conformance to model code standards (Building, Electrical, Mechanical, Plumbing, Green Building and Energy Code & Accessibility) and locally adopted ordinances. Our inspections include those identified in the California Model Codes and would be amended or modified as directed by the City. Permit Technician / Administrative Assistant • Enter permit and related data into the City permit tracking system. • Research, compile and prepare various limited reports and presentation graphics. • Assist the public at the front counter or by phone regarding building, planning, and engineering permit requirements, application and permit fees, application filing procedures and processing, and permit status. • Accept permit and related applications and collect fees. • Screen plans and application materials for completeness and for conformance with City ordinances standards, policies, and guidelines. • Review application materials for compliance with conditions of project approval; route plans to other City departments for review; approve and issue minor permits; research and respond to public inquiries. Page 315 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 3-6 PROJECT UNDERSTANDING & APPROACH TO SCOPE OF WORK Code Enforcement • Enforce compliance with agency regulations and ordinances including those pertaining to zoning, land use, nuisance housing, building codes, health and safety, blight, graffiti, water waste, and other matters. • Conduct field investigations; inspect properties for violations; issue and post warning notices, notices of violation, corrective notices, orders to comply, and related documentation for code violations; schedule and performing follow-up functions to gain compliance including letters, inspections, calls, meetings, discussions, and negotiations to ensure compliance with appropriate codes and ordinances. • Maintain accurate documentation and case files on investigations, inspections, enforcement actions, and other job-related activities including accurate and detailed information regarding code enforcement activity to substantiate violations, drawing diagrams and illustrations, and taking photographs. CASp Consulting • TRB offers Certified Accessibility Specialist (CASp) Consulting Services to assist agencies with the compliance requirements of State of California Senate Bill 1608. Our team is skilled at evaluating facilities and reviewing facility plans and specifications for compliance with State and Federal accessibility laws, codes, and regulations, conducting accessibility research, preparing accessibility reports, and performing accessibility inspections. Additional Services TRB is well suited to provide the following additional services: • Fire Plan Review and Inspection • Civil Plan Review and Inspection • Consulting Chief Building Official • Building Standards Codes Training Roles and Responsibilities for City Staff To confirm, TRB is able to provide all services requested by the City for this agreement. If awarded an agreement, we would request a kickoff meeting with City staff to discuss and establish specific City plan review, inspection, permit technician-related processes and requirements, as well as workstation needs for any assigned onsite staff. Page 316 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 4-1 PROJECT MANAGEMENT PLAN section four Project Approach Overview Our approach to this engagement is centered on creating a team atmosphere between our staff and the City’s staff. On an ongoing basis, our Project Manager, Paul Armstrong, PE, CBO, is committed to maintaining regular communication with City staff to ensure that we are kept apprised of current code interpretations and policies, and to enhance our ability to quickly respond to any issues that may arise during permit counter, document review, and/or inspection activities. We value the importance of the City’s projects and are committed to meeting all project service delivery deadlines. We will diligently document and report all findings, tracking information, and other reports, as required by the City. Throughout this engagement, our key team members will be available to meet with City staff either via phone or in person to address questions that may come up during the course of a project. We understand that being accessible to project stakeholders is essential in helping ensure that decisions are made in timely manner; as such, our firm is committed to responding to all inquiries within 1 business day. We encourage discussions via in-person meeting, telecon, and/or Zoom, Teams, or similar formats as agreeable and necessary to achieve the most expeditious results. Project Initialization, Scheduling & Management From our prior experience supporting municipal building departments and divisions, we know that developing a comprehensive understanding of administrative processes, the project construction documents, and supporting the timely execution of the project schedule is of critical importance. To confirm, for any assignment, TRB members will possess a thorough understanding of the role and will be committed to supporting the City with its specific project schedule and processing needs. Preliminary Meetings and Project Administration Shortly after project award, we would propose to hold a meeting to verify project expectations, deliverables, scheduling, and logistical considerations. We would envision a smooth transition from the current consultant provider as we are in a position to deploy our plan review support immediately upon receipt of notice to proceed. On an ongoing basis, our Project Manager will coordinate with our team to allocate resources appropriately. Regular communication between our Project Manager and the TRB team will be ongoing throughout this engagement to ensure alignment on project staffing and schedule needs. Page 317 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-1 EXPERIENCE AND QUALIFICATIONS section five Relevant Experience TRB understands the importance of maintaining a high level of quality and customer service when supporting the City of Hermosa Beach on this assignment. As requested in the City’s RFP document, please find the following relevant experience illustrating TRB’s capabilities. Please note that additional information regarding our project experience is available upon request. Hollywood Burbank Airport Replacement Passenger Terminal Project | City of Burbank, CA Valuation: $700 million Project address/location: Burbank, CA Project contact person: Mario Osuna, PE | Building Official Phone: (818) 238-5241 | Email: mosuna@burbankca.gov Scope of Services Provided: Plan Review & As-Needed Onsite Support Project Dates: 2023 – ongoing Key Pesonnel: Paul Armstrong, Doug Armstrong, Todd Bailey, Jay Griffin, Jeff Brooks, Jim Johnson, Karin Kuffel TRB was recently selected by the City of Burbank to provide Life Safety, Disabled Access, Structural, MEP, Energy, Green Building, Low-Impact Development (LID), Civil, Grading, and Geotechnical code compliance services and Alternate Materials and Methods Request (AMMR) support for the Replacement Passenger Terminal (RPT) project at Hollywood Burbank Airport. Plan review will also include any post permit modifications on an expedited basis. Our team participates in monthly project team meetings and meetings to discuss specific topics (i.e. AMMR, plan check submittal walkthroughs, and plan check comment questions) set up by the design team and City. This project is using a progressive design-build approach for permitting and construction. The scope of the project includes: a new 355,000 SF, 14-gate passenger terminal building (which will replace the current terminal building), new on-airport publicly accessible roads to include a primary entrance road, loop road, recirculation road and also a secondary access road, as well as airport service vehicle roads, and dedicated facility access roads; a new 6-Level, 700,000 SF public parking structure and an employee-only surface lot; new aircraft apron between building and active taxiway; and a newly constructed ancillary building to replace existing airline cargo and ground service equipment/terminal maintenance buildings. Robertson Lane and Treehouse Mixed Use Projects | City of West Hollywood, CA Valuation: $100 million Project address/location: West Hollywood, CA Project contact person: Benjamin Galan, PE | Building & Safety Division Manager Phone: (323) 848-6512 | Fax: (323) 848-6569 | Email: bgalan@weho.org Scope of Services Provided: Code Compliance Plan Review Project Dates: 2022 – ongoing Key Pesonnel: Paul Armstrong, Doug Armstrong, Todd Bailey, Jay Griffin, Jeff Brooks, Jim Johnson, Karin Kuffel TRB was selected by the City of West Hollywood to provide Life Safety, Disabled Access, Structural, MEP, Energy, Green Building, plan review code compliance services and Alternate Materials and Methods support for the 280,000 s.f. Robertson Lane and Treehouse Mixed Use Project. The project is anchored by a 9 story, 123-room luxury hotel, and an 8,000 sf event center. The roof-top of the hotel comprises a pool environment and restaurant that serves as the primary food and beverage venue for the hotel. The project also includes 4 stories (38,000 sf) of office space with a rooftop restaurant fronting Robertson Blvd. The project includes the reconstruction of the historic Factory building along Robertson Blvd for use as high-end retail. The Treehouse portion of the project includes a new nightclub and additional restaurant space. The project design includes a new 147,000 sf four-level below-grade parking structure that will accommodate over 500 vehicles. Page 318 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-2 EXPERIENCE AND QUALIFICATIONS Walnut Creek Energy Park Power Plant Project | City of Industry, CA / California Energy Commission Valuation: $300 million (500 MW Simple-Cycle) Project address/location: City of Industry, CA Project contact person: Mary Dyas | Compliance Manager, CA Energy Commission Phone: (916) 651-8891| Email: mdyas@energy.state.ca.us Scope of Services Provided: Code Compliance Building Official, Inspection, Plan Review Project Dates: 2015 Key Pesonnel: Todd Bailey, Dominic Ma TRB was selected by the California Energy Commission, the authority having jurisdiction on the project, to provide full building department administration duties on this design-build project encompassing building official, plan review, and inspection roles; as well as civil & fire plan review and inspection, and OSHA worker safety compliance monitoring during construction. TRB staff were able to accommodate the owner-team’s design-build fast track schedule while ensuring compliance with adopted codes, standards, and local ordinances. Measures taken to accommodate the schedule included electronic plan review of the more than 2,500 plan review submittal items received. The project is a nominal 500 MW simple-cycle power plant, consisting of five 100 MW General Electric LMS100 natural gas-fired combustion turbine-generators. The tallest components of the project comprised five, 90-feet-tall combustion turbine generator exhaust stacks and a 39-feet tall by 211-feet long cooling tower structure. The project also included review of electric utility connection comprising approximately 1,200 feet of new 230-kilovolt transmission line and five offsite transmission 90’ tall towers located within Southern California Edison transmission line corridor. RELATED Santa Clara Mixed Use Project | City of Santa Clara, CA Valuation: $9 billion Project address/location: Santa Clara, CA Project contact person: David Tran, SE | Assistant Building Official Phone: (408) 615-2436 | Email: DTran@SantaClaraCA.gov Scope of Services Provided: Code Compliance Plan Review Project Dates: 2020 – ongoing Key Pesonnel: Paul Armstrong, Doug Armstrong, Todd Bailey, Jay Griffin, Jeff Brooks, Jim Johnson, Karin Kuffel TRB was selected by the City of Santa Clara to provide Life Safety, Disabled Access, Structural MEP, Energy, Green Building, Civil, and Grading construction code compliance services, including Alternate Material and Methods support for Phase 1 of the Related Santa Clara multi-phased, mixed-use project. The project at projected build out consists of 9.2 million square feet of mixed-use development with commercial office, retail / entertainment including a food market, 1,680 residential units, 700 hotel rooms, parking facilities, new open space, and roads, new / upgraded / expanded infrastructure and utilities, and approximately 5 million square feet of corporate office space. The first phase of the project comprises an 850,000 sf garage with 2 high rise towers, 1 mid- rise building, and multiple low rise structures located above (podium construction). Page 319 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-3 EXPERIENCE AND QUALIFICATIONS Additional Project Experience – Plan Review The following is a partial list of additional plan review projects worked on by our staff members. The project valuation for all below- referenced projects ranges from $1 million to over $5 billion. Mixed Use • SoFi Stadium, $5 billion, Inglewood, CA • Disney Star Wars Land Expansion, $1 billion, Anaheim, CA • New 39-Story High Rise Building, $110 million, Oakland, CA • New Mixed Use Recreation Center, Corona, CA • Santa Clara Square Project, $200 million, Santa Clara, CA Government / Civic • Anaheim Convention Center Expansion, $200 million, Anaheim, CA • New Fire Station (13,000 s.f.), Long Beach, CA • Veteran’s Administration Facility, Menlo Park Campus • NASA Ames Research Facility, $50 million, CA Commercial • Latitude Business Park, $75 million, Corona, CA • Kearny Logistic Center Buildings 1-5, 700k sf, Corona, CA • New Cannabis Facility, Long Beach, CA • New McDonalds Restaurant, Lake Elsinore, CA • Monterey Bay Aquarium Learning Center, $42 million, Monterey, CA Biotechnology / Healthcare • New Plastic Surgery Center, Long Beach, CA • UC Davis Aggie Square Research Facility, $1.9 billion, Sacramento, CA • Kaiser Medical Office Building 2, $100 million, Redwood City, CA • NASA Biological Sciences Lab, CA Industrial and Power Plant Cogeneration Facilities • Inland Empire Energy Center (600 MW), Menifee, CA • Rare Earth Element Processing Facility, San Bernardino, CA • Mountainview Power Plant (1,000 MW), Redlands, CA • Walnut Creek Energy Park (300 MW), Industry, CA Residential / Residential Care Facilities • Prose Apartments (14 res. bldgs., 420 units total), Moreno Valley, CA • Terracina SFD Master Plan, Lake Elsinore, CA • Iris Park SFD Master Plan, Moreno Valley, CA • Valley Vista Senior Housing Complex, San Ramon, CA Page 320 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-4 EXPERIENCE AND QUALIFICATIONS Project Experience - Inspection / Building Department Administration As additional reference, the following is a partial list of Inspection and Administrative assignments worked on by our staff members: Building Official • City of Signal Hill, City of Norwalk, City of Whittier, City of Coronado, County of San Mateo, California Energy Commission Combination Inspection • City of Corona, City of Huntington Beach, City of El Cerrito, City of Sacramento, City of Walnut Creek Permit Technician • City of Lake Elsinore, County of San Bernardino, City of Moreno Valley, City of Corona Code Enforcement and Multifamily Inspection • County of Solano, City of Concord, City of Antioch, City of Benicia Delegate CBO Services • Inland Empire Energy Center, Menifee, CA; Mountainview Power Plant, Redlands, CA; Walnut Creek Energy Park Power Plant, City of Industry, CA; Almond 2 Power Plant, Ceres, CA Representative Client List TRB staff members have extensive experience working with public agencies in California. The following is a partial list of Southern California, State and Federal agencies currently or previously served by our staff members. LOCAL AGENCIES – SOUTHERN CALIFORNIA City of Signal Hill City of West Hollywood City of Long Beach City of Lake Elsinore City of Burbank City of Santa Ana City of Ontario City of Fullerton City of Indian Wells City of Corona City of Menifee City of Laguna Hills City of Coronado City of Orange County of Los Angeles City of Glendale City of Huntington Beach City of Long Beach County of San Luis Obispo County of San Bernardino City of Santa Clarita STATE AND FEDERAL AGENCIES California Energy Commission Division of the State Architect California State University System HCAi / OSHPD UC Davis Health Judicial Council of California Page 321 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-5 EXPERIENCE AND QUALIFICATIONS Client References TRB understands the importance of maintaining a high level of quality and customer service when supporting the City of Hermosa Beach with Building & Safety Division-related activities. We encourage you to contact the following references to provide testimony regarding our performance of work. Please note that additional references are available upon request. City of West Hollywood Contact: Benjamin Galan, PE | Building and Safety Division Manager Phone: (323) 848-6512 | Fax: (323) 848-6569 | Email: bgalan@weho.org Dates of service: 2020 – present Approximate contract amount: $500k Services Provided: Plan Review, Inspection and Permit Technician services TRB is currently providing as-needed code consultation and building safety plan review services to the City. City of Corona Contact: Chris Milosevic | Building Official Phone: (951) 736-2250 | Fax: (951) 279-3561 | Email: ChrisM@CoronaCA.gov Dates of service: 2019 – Present Approximate contract amount: $500k Services Provided: Plan Review, Inspection and Permit Technician services TRB is currently providing extensive as-needed plan review, as well as staff augmentation services. City of Lake Elsinore Contact: Bill Belvin | Building & Safety Manager Phone: (951) 674-3124| Fax: (951) 471-1418| Email: bbelvin@lake-elsinore.org Dates of service: 2019 – Present Approximate contract amount: $200k Services Provided: Plan Review, Inspection, Permit Technician services TRB is currently providing as-needed plan review and staff augmentation services. CSU Cal Poly San Luis Obispo Contact: Travis Tyler| Director of Fire Safety, California State University CSU Office of Fire Safety Email: ttyler@calstate.edu; Phone: (562) 900-3639 Dates of service: 2023 – present Approximate contract amount: $100k Services Provided: As-Needed Plan Review Services TRB provides as-needed Fire and Life Safety Code Compliance Plan Review. Projects include the $77 million, 505,000 sf renovation of the Robert E. Kennedy Library for the CSU Fire Safety team Page 322 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-6 EXPERIENCE AND QUALIFICATIONS Experience and Qualifications of Key Personnel TRB’s team of professionals is prepared to provide the requested Building Services in an efficient manner, and in the best interest of the City of Hermosa Beach. Mindful of the potential complexity of projects in the City, TRB has assembled a team that has worked together for many years and have built strong relationships based on understanding, appreciation, and the drive to deliver the highest quality service for our clients. Our proposed team is comprised of senior-level professionals who possess an average of 25 years of experience in the Architecture-Engineering-Construction (AEC) industry. We are pleased to be able to present a team with this combination of interpersonal familiarity and extensive AEC experience. PROJECT MANAGER Paul Armstrong, PE, CBO will serve as Project Manager. Paul will be the main point of contact for the City. With more than 30 years of building safety technical and management experience, Paul teaches regularly for California Building Officials (CALBO) and has developed a number of CALBO training courses. As a Chief Building Official, he managed building plan review, counter assistance, and inspection for numerous California agencies. His previous experience at the International Code Council (ICC) included leading the Architectural and Engineering Services Department, International Conference of Building Officials (ICBO) Technical Services Department. PRINCIPAL & FOUNDER Todd Bailey, PE, LEED AP, CASp, MBA, our company Principal and Founder, will provide as-needed support on the project. Todd has over 25 years of experience in the industry which includes serving as a Delegate Chief Building Official on many large-scale fast-track projects in California having a combined valuation of over $10 billion. Todd will work closely with our team to ensure that project goals are met and that findings are communicated in a timely and clear manner. PLAN REVIEW TEAM LEADERSHIP Our plan review group is led by our Plan Review Services Manager, Bing Young, RA. Bing possesses extensive experience in plan review on both residential and commercial projects and includes more than 25 years of professional experience in production, project management, construction management, energy, and accessibility analysis. Bing will have overall responsibility for Plan Review Services on this assignment. Senior Plan Review Engineer, Dan McLaughlin, PE, CASp is a registered Civil Engineer and ICC Certified Plans Examiner. Dan has been with TRB for over 10 years, specializing in plan review coordination with extensive experience on both commercial and residential projects. Dominic Ma, SE, MPA serves as our Quality Control Principal, responsible for ensuring the technical accuracy of the work performed. Dominic has more than 30 years of experience in reviewing building plans and specifications submitted for building permit applications to assure compliance with adopted building codes and reference standards. FIELD SERVICES TEAM LEADERSHIP Our field services group is led by our Inspection and Administrative Services Manager, Chris Rose. Chris has over 20 years of experience serving in both public and private sector roles on a variety of projects; his experience includes serving as Building Manager for Sonoma County and providing inspection services on extensive commercial, industrial, and residential project types. Doug Armstrong, CAPM serves in the role of Staff Augmentation Coordinator. Doug is a Certified Associate in Project Management (CAPM) with over 10 years of professional experience in the Building and Safety industry. He serves as a client relations representative and staff augmentation coordinator for numerous Southern California agencies. Page 323 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-7 EXPERIENCE AND QUALIFICATIONS Paul Armstrong, PE, CBO | Project Manager & Technical Director Paul Armstrong is a Registered Professional Engineer with over 30 years of engineering experience. His vast experience in all manner of construction, be it industrial, commercial, and residential project types, provides our clients with a strong skill set and wealth of industry knowledge. In addition to Paul’s engineering experience, he is also a Certified Building Official, serving in this capacity at the City of Signal Hill, as well as the Cities of El Monte, Laguna Hills, and Palos Verdes. A noted author and lecturer in the building life safety industry, Mr. Armstrong has earned many awards, including CALBO Instructor of the Year. Select Project Experience • San Bernardino (SBD) International Airport Terminal, San Bernardino, CA – Code consultation for the conversion of the Norton Airforce Base terminal after the transfer of authority to the City of San Bernardino. • SoFi Stadium, Inglewood, CA – The plan review of the newest SoFi NFL Stadium project in So CA. The stadium itself is covered by a large steel tube framed roof structure that is not connected to the stadium. • ARTIC (Anaheim Regional Transportation Intermodal Center), Anaheim, CA – Plan review of the fire and life safety regulations for this new transportation center. The building is a steel tube framework with a 2-story administration area with a mezzanine inside. This review included a pedestrian bridge leading to the train platforms. • Disneyland Star Wars Expansion, Anaheim, CA – A very popular area of the Disney resort that is open now. • Apple Campus Theater, Cupertino, CA – The plan review of the Apple Campus’ Theater where new products would be announced, and corporate meetings held. Mostly subterranean structure that has a glass entry lobby supporting a carbon fiber roof (disk). • Anaheim Convention Center Expansion, Anaheim, CA – A very large expansion of the convention center meeting space with an associated parking garage addition. • Rio Tinto Soccer Stadium, Sandy City, Utah – The plan review of the Salt Lake area’s professional soccer stadium. It included a roof canopy structure with a wave feature in the leading edge. • Building Official Roles: o Signal Hill o Palos Verdes Estates o Laguna Hills o Whittier (interim position) o El Monte Regional Director, Building & Safety Services, TRB + Associates 2019 – Present Responsible for new business development for building life safety services for various jurisdictions throughout California. Provide client relations and code assistance. Perform training lectures on building and residential codes. Participate on various local, state-wide and national committees. Building Official of the City of Signal Hill. Group Leader, Building and Safety Services, Industry Consultant 2017 – 2019 Responsible for the development of new business for inspection services and plan review services for various jurisdictions across the United States. Provide client care and assistance on code related issues. Give training lectures on the building and residential codes. Participate on various local, state-wide, and national committees. Building Official of the City of Palos Verdes Estates and Laguna Hills. Education B.S. Civil Engineering California State University, Long Beach Advanced Study, Fire Protection Engineering, Cal-Poly San Luis Obispo Registration | Certification Registered Professional Engineer, CA (#45464) ICC Certified Building Official Awards CALBO Instructor of the Year, 2010 CALBO Course Developer Merit Award, 2014 Committees International Association of Building Officials Board, 2018 ICC Code Correlation Committee, 2018 Orange Empire Chapter of ICC, Vice President ICC Residential Energy Code Development Committee, Chair 2013 ICC Building Official Membership Council, Governing Committee, 2011 CALBO State Code Committee, 2011, 2012(Chair), and 2013 CALBO Building/Fire Advisory Committee, 2011 LA Basin Chapter and Orange Empire Chapter Code Committee, Chair 2011, 2012 (Chair) and 2013 (Chair) Secretariat to the International Residential Code for One- and Two-Family Dwellings (1997- 2000) (Ctd. on next page) Page 324 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-8 EXPERIENCE AND QUALIFICATIONS Vice President, Various Industry Consultant Firms 2005 – 2017 Responsible for the development of new business for inspection services and plan review services for various jurisdictions across the United States. Provide client care and assistance on code related issues. Give training lectures on the building and residential codes. Participate on various local, state-wide, and national committees. Participate on various local, state-wide, and national committees. Promotion and sales of the Firms’ in-house electronic plan review system. Building Official of the City of Signal Hill. Contract Plan Review Engineer for the City of Anaheim Chief Building Official, City of El Monte, Industry Consultant 2011 – 2012 Responsible for the City of El Monte Building Division. Review plans for the City and issues permits. Conduct investigations of non-complying facilities frequently in conjunction with the Planning Division, Code Enforcement Division and LA County Fire Department. Develop presentations for City Council on adoption of new codes, etc. Vice President, ICC 1991 – 2005 Led the ICC Architectural and Engineering Services Department, responsible for technical opinions, plan review and the administration of technical contracts during the consolidation into the International Code Council. Managed ICBO Technical Services Department which was responsible for the maintenance of the code development process, plan review service and code opinion service for both external and internal customers. Represented the Council to many national, state and local organizations. Responsible for the technical image of the conference. Provided technical assistance on code related issues to both jurisdictional and professional members and non-members. Provided research on many code-related issues. Secretariat to most ICBO code development committees and the initial drafting secretariat to the ICC International Residential Code. City of Los Angeles, Dept. of Building and Safety 1988 – 1991 Structural Engineering Associate Responsible for the structural, architectural and zoning review of proposed projects in the city. Chief of Coordinating Division and Preservation Coordinator. Evaluation of building products for LA code compliance. Teaching Experience International Code Council (ICC) Lecturer –Non-structural Fundamentals of the 2009 IBC (domestically and internationally) Lecturer – Non-structural Fundamentals of the 2012 IBC Lecturer – ICC Code Development Process California Building Officials Lecturer – Significant Changes to the 2013 CBC and CRC for CALBO, and ICC Lecturer – 2016 Introduction to the CBC Means of Egress Lecturer – Updates to the 2010, 2013 and 2016 California Residential Code Lecturer – Updates to the 2010, 2013, and 2016 California Building Code Advanced Building Code Enterprises - Developed and presented coursework Lecturer – Accessibility topics Lecturer – Updates to the 2006 International Residential Code and 2007 California Building Code Publications and Papers ICC Significant Changes to the 2019 CBC/Significant Changes to the 2019 CRC ICC Significant Changes to the 2016 CBC/Significant Changes to the 2016 CRC ICC Significant Changes to the 2013 CBC/Significant Changes to the 2013 CRC ICC Dwelling Construction under the 2007 CBC - Technical Editor 1997 Uniform Codes and UBC Handbook - Staff Technical Editor Committees (Ctd.) Author, 2013 and 2016 Significant Changes to the CBC and CRC UL Fuel Gas Products Council (2002) BCMC (BDMC) staff liaison (1993-2002) Co-secretariat to the ICC Performance Based Building Code Secretariat to the International Zoning Code (1996-2000) Secretariat to the General Design, Administrative, Lateral Design, Fire and Life Safety and Fire Risk Code Committees of ICBO (1992-1996) Staff secretariat responsible for the rewrite of the Means of Egress Chapter in the 1994 UBC NIBS HHS Code Comparison Committee (1994) FEMA Building Performance Review Team member (1993) NIBS Flood Standards Comparison Committee (1992) Coordinator, Pacific Rim Conference on Performance Based Codes Various ASCE standards committees SEAOC Code Committee liaison ASME A17.1 Code Coordinating Committee ANSI Construction Standards Board Page 325 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-9 EXPERIENCE AND QUALIFICATIONS Todd Bailey, PE, LEED AP, CASp, MBA | Principal-In-Charge Todd Bailey is a registered professional engineer with over twenty-five years of experience in the Architecture / Engineering /Construction industry encompassing project management, plan review, engineering design, structural and architectural building code interpretation, permit center administration, and litigation support. He has extensive experience working with architects, engineers, contractors, building departments and other regulatory authorities to ensure compliance to adopted Building Code Standards and local ordinances. Todd has provided plan review services to over 75 jurisdictions as a consultant and spent three years with the City of Concord performing architectural, structural, energy conservation and disabled access reviews for both residential and commercial structures. Todd is also approved as a Delegate Chief Building Official for the California Energy Commission responsible for verifying new power project conformance to engineering construction codes on behalf of the Commission. Select Project Experience Building Safety Plan Review • Latitude Business Park ($75 million), Corona, CA • Inland Empire Energy Center Project (600 MW), Menifee, CA • Mountain View Power Project (1,056 MW), Redlands, CA • Sacramento Convention Center Project, Sacramento, CA • Santa Clara Square Apartments and Parking Structures, Santa Clara, CA • NASA Moffett Federal Airfield, Historic Building Project, Mountain View, CA • War Memorial Community Center, Daly City, CA • Concrete Tilt-Up Shell Building (60,000 sf), Concord, CA • Marin Health Campus - Buildings A-E, County of Marin, CA • New Medical Research Facility (44,000 sf.), Walnut Creek, CA • Major Office Remodel (Three 40,000 s.f. buildings), Pleasant Hill, CA • Rivertown Apartments, Petaluma, CA • Spanos Park West Apartment Complex, Stockton, CA Project Management / Administration Have served as Delegate Chief Building Official / Engineering Manager for the California Energy Commission on thirteen natural-gas fired power projects and one wind power generation facility in California having a combined valuation of over $3 billion. Responsible for oversight of plan review tasks and coordination of submittals numbering up into the thousands on these design-build projects. • Inland Empire Energy Center Project (600 MW), Menifee, CA • Mountain View Power Project (1,056 MW), Redlands, CA • Palomar Energy Center Project (546 MW), Escondido, CA • Walnut Creek Energy Park (300 MW), City of Industry, CA Work Experience TRB + Associates Inc., Principal 2006 – Present Bureau Veritas, Building & Facilities Code Compliance Services 2001 – 2006 Deloitte & Touche LLP, Construction Consulting Services 1999 – 2001 City of Concord, California – Permit Center 1996 – 1999 Luhdorff & Scalmanini Consulting Engineers 1993 – 1996 Tosco Refining Company 1991 & 1992 Education Master of Business Administration Walter Haas School of Business University of California Berkeley Bachelor of Science Civil Engineering Cum laude University of California Davis Registration | Certifications Registered Civil Engineer California (#C-56425) Hawaii (#11647) ICC Certified Building Plans Examiner ICC Certified Commercial Building Inspector ICC Certified Commercial Electrical Inspector ICC Certified Commercial Plumbing Inspector ICC Certified Commercial Mechanical Inspector LEED Accredited Professional Certified Accessibility Specialist (CASp-229) SAP Certified DSA-Approved Fire Life Safety Plan Reviewer Professional Affiliations ICC East Bay Chapter Past President International Code Council Other Delegate Chief Building Official for the California Energy Commission – Power Plant Facilities Page 326 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-10 EXPERIENCE AND QUALIFICATIONS Bing Young, Architect | Plan Review Manager / Senior Plan Review Architect Bing Young is a registered Architect with plan review experience on both residential and commercial projects. He provides comprehensive life safety, accessibility, energy, and mechanical/electrical/ plumbing reviews on a variety of residential and commercial project types. Bing possesses over 25 years of professional experience which includes roles in production, project management, construction management, energy, and accessibility analysis. Work Experience Sr. Plan Review Architect, TRB + Associates, Inc. 2018 – Present • Review drawings and calculations for code compliance on behalf of client agencies • Projects include residential subdivisions, custom homes, additions, remodels, new commercial buildings, and tenant improvements Project Architect, PSM Architects, Inc. 2008 – 2018 • Prepared and managed the development of comprehensive construction documents for new commercial buildings, tenant improvements, and additions • Oversaw and directed production staff • Performed quality control review of building permit submittal documents • Facilitated client and permit processing meetings • Collaborated with engineers, ancillary designers, and vendors • Prepared and reviewed project specifications • Reviewed shop drawings and submittals for compliance with specifications and design intent • Performed accessibility evaluation of existing sites and buildings • Prepared detailed accessibility reports for building and business owners • Facilitated pre-construction and post-construction on-site meetings with construction project managers and general contractors • Performed construction administration and project closeout duties Staff Architect, Hollman Bologna Architecture & Planning, Inc. 1996 – 2008 • Prepared schematic design and construction documents for single-family and multi-family residential remodels, additions, and new buildings • Performed residential building reconnaissance for additions and remodel projects • Prepared design review documents for planning approvals • Facilitated building permit processing • Prepared and reviewed Title 24 Energy Efficiency Compliance documents Certified Energy Plans Examiner, BETA, Inc. 1993 – 1999 • Reviewed and approved Title 24 Energy Efficiency Compliance documents for residential and non-residential buildings for local jurisdictions Education Bachelor’s in Architecture, California Polytechnic State University San Luis Obispo, CA Registration Registered Architect, California Professional Affiliations National Council of Architectural Registration Boards Certified ICC Member Page 327 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-11 EXPERIENCE AND QUALIFICATIONS Dominic Ma, SE, PE, MPA | Quality Control Principal Dominic has more than 30 years of experience in reviewing building plans and specifications submitted for building permit applications to assure compliance with adopted building codes and reference standards. Dominic’s experience includes working for more than 27 years as a plan check engineer for the City of San Leandro and 6 years as a supervising civil engineer for the City of Oakland, where he led the City’s plan review division. Dominic has considerable knowledge of civil engineering and structural engineering principles and practices, California Building Code and Title 24 provisions. His strengths include having the ability to review, analyze and evaluate plans, specifications, engineering reports and calculations; possessing knowledge to identify code deficiencies; and evaluating alternate methods and materials of construction. Dominic is adept at reviewing plans for adherence to the California Building Code, ASCE 7-05/10, and when applicable FEMA, ASCE 41, NEHRP provisions. Select Project Experience Building Safety Plan Review Plan Review projects supervised in the City of Oakland • 2121 Harrison Street. The Cathedral of Christ the Light (also called the Oakland Cathedral). A new modern Roman Catholic Cathedral with glass walls 120 ft. high. The $190 million, 224,000 square feet structure sits on 36 innovative “friction pendulum double-concave bearing isolators,” consisting of two facing concave surfaces. • 2100 Franklin Street. The $45 million, 245,000 s.f. project is 9 stories high and built with steel frames. To compensate for its slightly smaller than code required width, the interior atrium is equipped with smoke control system to provide fire protection for its occupants. Evaluated the alternate materials methods request associated with this design element. • 100 Grand Avenue. 22 Story Condominium Building budgeted at $150 million. • Oakland Airport (Expansion and interior remodeling). A $350 million Terminal Improvement Program. Plan Review projects performed • Bayfair Mall (Tenant improvements), San Leandro • Century 21 Theatre, San Leandro • San Leandro Dialysis Clinic • San Leandro Honda • San Leandro Hospital (New doctors’ office building) • Carlton Plaza of San Leandro (Assisted living facility) • Costco Building Addition, City of Concord • New Gas Compressor Building, Butte County • AT&T Rooftop solar Panel Installation, City of San Ramon • Tilt-up Warehouse Buildings (2), City of Sacramento • Historic Building Seismic Retrofit, City of Benicia • Cancer Treatment Facility, City of Pleasant Hill Work Experience TRB + Associates, Inc., Senior Plan Review Engineer 2007 – Present City of Oakland, Supervising Civil Engineer (Building Division) 2000 – 2006 City of San Leandro, Plan Check Engineer 1973 – 2000 Education Master of Science Structural Engineering UCLA, Los Angeles, CA Master of Public Administration, California State University, East Bay Hayward, CA B.S. Civil Engineering University of California, Berkeley, CA Registration | Certifications Registered Structural Engineer California (#1920) Registered Civil Engineer California (#20018) ICC Certified Plans Examiner Certified Energy Plans Examiner Residential (#R05-94- 5121) - Inactive Certified Energy Plans Examiner Non-Residential (#NR05-94-5576) - Inactive Page 328 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-12 EXPERIENCE AND QUALIFICATIONS Christopher Rose | Field Services Manager Chris possesses over 20 years of experience in the building and construction inspection field working with public agencies in Northern and Southern California. His experience includes project management and inspection responsibilities on commercial, residential, non-residential, multifamily, municipal, and public structures. He is skilled as an Assistant Building Official, Assistant to the City Engineer and Acting Building Official. In these capacities, he has managed, supervised, and coordinated the work of staff engaged in plan review, front counter support services including the permit application, coordination and issuance processes. In addition, his expertise encompasses plan review of residential and commercial projects in both building and public works disciplines. He also delivers experience in conditioning of projects and coordinating preliminary site plan reviews for perspective developers. In these functions, Chris was responsible for quality control and safety to ensure building compliance with local ordinances. Chris is organized, and has positive working relationships with clients, management, as well as his peers; maintains high levels of productivity, reliability with excellent work ethic to deliver high quality customer service. Work Experience Jurisdictional Services Manager | Grading Plans Examiner, TRB and Associates 2022 – Present • Performs and supervises residential, commercial, grading and industrial inspections. • Project Manager and IOR for major projects and jurisdictions on an as needed basis. • Plan Review of commercial, residential, grading, drainage, and industrial projects. • Communicates compliance elements with clients with solution driven resolve. Operations Manager for the Sonoma Resiliency Permit Center 2019 – 2022 Private Consultant, Sonoma, CA • Supervised and coordinated the work of staff engaged in plan review, front counter operations for the Fire Recovery efforts in Sonoma County. • Plan review and back up building inspections. • Grading plan reviews and pre-con meetings. • Received and resolved customer concerns. Project Manager, Plans Examiner, Building Inspector and Construction Inspector 2014 - 2019 Private Consultant, Sacramento, CA • Provided project management, compliance, plan review, inspections, document control and administration for power producing industrial infrastructure projects throughout the state for the California Energy Commission. • Review plans for building, fire, engineering, civil and planning departments. • Deputy Building Official for the California Energy Commission on multiple power plant projects. • Plan, organize, assign, supervise and coordinate the work of staff engaged in plan review, front counter work to include the permit application process, plan review and inspections. • Provide interim building official to multiple jurisdictions in addition to Public Works support. • Lead document controller for the Apple Campus II (world headquarters in Cupertino). Plans and Permit Supervisor 2013 - 2014 County of Napa, Napa, CA • Plan, organize, assign, supervise, and coordinate the work of staff engaged in plan review, front counter work to include the permit application process. • Review of application packages prior to issuance, and to receive and resolve customer complaints. Certifications/Licenses ICC Certified • California Commercial Building Inspector • Commercial Building Inspector • Residential Building Inspector • California Residential Building Inspector • Residential Plans Examiner • Building Inspector • Permit Technician • State of Oregon OIC-OR State Inspector Certification • State of Oregon CAX – Residential Plans Examiner • State of Oregon CAS – Residential Structural Inspector • State of Oregon SIA – Structural Inspector • International Code Council Member since 2006. • International Association of Plumbing and Mechanical Officials Member • Napa Solano and Southern Oregon Chapter of the International Code Council Member. • Licensed California General Contractor. (Inactive) Education • Allied American University, Laguna Hills CA. (Associates Degree in General Studies) • ITT Technical Institute, San Bernardino CA. (Construction Management focus) • Victor Valley College, Victorville CA. (Construction Technology focus) • Marine Corps Institute, United States. (Construction, Engineering and General Studies) (Ctd. on next page) Page 329 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-13 EXPERIENCE AND QUALIFICATIONS Senior Engineering Technician, Plans Examiner, and Inspector 2006 - 2013 City of Hesperia, Hesperia, CA • Review plans for building, fire, civil engineering, and planning departments. • Perform inspections to verify compliance to state and local codes. • Assist the City Manager in re-designing the scheduling and processing of permitting and plan review. General Contractor 2000 - 2008 Great American Construction Co, Inc. Apple Valley, CA • Designed and built many residential and commercial projects while directing the permit coordination. • Grading operations, rough and precise. • Supervised five full-time employees, the office and all of the sub-contractors. • Quality control inspections, code compliance and technical plan review. • Prepared construction plans and documents. Delegate Chief Building Official (DCBO), Private Consultant, Various Locations 2014 - 2019 Served in function on the following power generation projects: • Carlsbad Energy Center Project (CECP) – Above ground storage tank decommissioning. • Blythe Solar Power Project Units 1 & 2 (BSPP) – New 235 MW photovoltaic facility. • Pio Pico Energy Center (PPEC) – Three Units, 300 MW gas fired turbine simple cycle facility. • Carlsbad Energy Center Project (CECP) – Five Units, 632 MW gas fired turbine simple cycle facility. • Orange Grove Energy Center (OGEC) – Two Units, reliability and AGP upgrade project. • Geysers Unit 16 (Quicksilver) – Tower wet down system and diesel fire pump project. • Geysers Unit 18 (Socrates) – Tower wet down system and diesel fire pump project. • Geysers Unit 20 (Grant) – Tower wet down system and diesel fire pump project. • Geysers Unit 17 (Sonoma) – Low pressure steam bypass project. • Geysers Unit 02 (NCPA) – Mixing tower project. • Roseville Energy Park (REP) – Catwalk extension project. • Colusa Generating Station (CGS) – Rotating intake screen project. • Los Madanos Energy Center (LMEC) – Cooling tower chemical tanks project. • Colusa Generating Station (CGS) – Stairway to condensate pumps project. • Calpine Otay Mesa (OMEC) – Low pressure steam bypass project. • Colusa Generation Station (CGS) – New circulation system and raw water pumps project. • Cosumnes Power Plant (SMUD) – Unit 3 AGP upgrade project. • Ivanpah Solar (ISEGS) – Ammonia tank replacement project. • Colusa Generating Station (CGS) – Bearing enclosure fire sprinkler project. • Humboldt Bay Generating Station (HBGS) - New guard shack project. • Cosumnes Power Plant (SMUD) – Unit 2 AGP upgrade and filter press project. • Abengoa Mojave Solar (AMS) – Fire suppression line repair project for Alpha and Beta blocks. • Gilroy Energy Center (GEC) – Gas line repair and replacement project. • ICC Code Official Institute, Phoenix AZ. (CBO Training, Legal, Budgeting, Management and Ethics) • ICC 2018 Code Essentials, online. (Building, Mechanical, Electrical, Plumbing, Administration) • ICC 2015 Code Essentials, online. (Code administration, Enforcement, and Building Planning – in process) • County of Napa Supervisors Training, Napa CA. (Management and Leadership) • BASMAA C3/LID Stormwater Treatment workshops. • ICC Grading for Building Inspectors Course. Military Experience • MARINE CORPS Combat Engineer. 1995 – 2000 • ARMY National Guard Armament Repairer. 2005 – 2015 Page 330 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-14 EXPERIENCE AND QUALIFICATIONS Doug Armstrong, CAPM | Staff Augmentation Coordinator Doug Armstrong possesses 10 years of experience in marketing, project management, administrative, and human resources roles. Doug’s recent experience as a Senior Marketing Associate required him to create proposals in response to Request for Proposals from jurisdictions around Southern California for multiple service lines including Building Public Works, Fire, Planning, Environmental and Code Enforcement services. As a collaborative leader, Doug provided exceptional leadership skills in communicating with Building Officials, management, and other staff members throughout the Professional Service Agreement process. He has positive working relationships with clients, management, as well as his peers and maintains high levels of productivity, reliability with excellent work ethic to deliver high quality customer service. Work Experience Client Relations | Operations/Staff Coordinator, TRB and Associates 2022 – Present • Responsible for all marketing-related functions; including strategic planning, client development and public relations. Senior Marketing Associate, Private Consultant 2012 – 2022 • Marketing: Created proposals in response to Request for Proposals from jurisdictions around Southern California for multiple service lines (including Building, Public Works, Fire, Planning, Environmental, and Code Enforcement Services); attend conferences, golf tournaments, and job fairs representing consultant; assisted with and participated in interviews; communicated with Building Officials, management, and other staff members throughout the Professional Service Agreement process; interfaced with Clients. • Project Management: Provided Document Control for consultant’s role in the Inglewood Basketball Entertainment Center (IBEC) and the SoFi Stadium & YouTube Theater in Inglewood, CA; assisted the Consultant’s project manager for the City of Vallejo’s Navigation Center project setting up meetings, communicated with City staff and the design team, and coordinated specific design requests and the permit application. • Administration: Assisted the front office staff in daily administration activities and answered any questions consultant’s DRT staff had; interfaced with Clients; responsible for basic IT in the Southern California office; assisted management in communicating with off-site staff; provided any other duties management requested to help ensure the productivity of the Southern California office. • Previous roles at Consultant: As the Senior Development Review Technician, led the front office staff in daily activities including logging in and out plans, answering phones, speaking with applicants, coordinating plan check with professional staff and management; worked with corporate office to improve Southern California DRT processes; supervise DRT and scanning staff; review and approve timecards; interface with Clients; responsible for Human Resources and basic IT in the Southern California office; assist management in communicating with off-site staff; supervised up to twenty-five (25) off-site staff members; manage the fleet of company cars in Southern California region; manages office supplies; provide any other duties management request to help ensure the productivity of the Southern California office. Administrator, Stewardship Services Foundation 2012 • Worked the copier and printer for all tax return forms; memorized each state’s requirements for number of copies and forms for all returns. Education Bachelor of Science, Business Management and Finance, Minor, Bible, The Master’s College Related Coursework: Management, Marketing, Finance, Business & Spoken Communication, Human Resource Management Certifications Certified Associate in Project Management [CAPM] | 2637229 Page 331 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-15 EXPERIENCE AND QUALIFICATIONS Jan Bear, SE, CBO | Senior Plan Review Engineer Jan possesses 30 years of experience with municipal jurisdictions, including 20 years with management administrative duties. He has overseen the provision of plan review, inspection, permitting, records processing, and code compliance services in the building industry. His extensive technical experience spans in structures and building code provisions for everything from residential additions, complex multi-use buildings and developments including high-rise structures. As a collaborative leader, Jan provides exceptional leadership skills. He has served as the Chief Building Official for the City of Glendale for over 20 years supervising plan checking operations, building inspections and permit processing. Jan has managed the Appeals Boards of large jurisdictions. He directed the adoption of building codes and fee ordinances. Jan is also ICC certified in multiple areas including as a Building Official, Building Plans Examiner, Building Inspector. Work Experience Lead/ Senior Plan Review Engineer, TRB + Associates 2020 – Present • Contract Plan Review Engineer for major projects and jurisdictions on an as needed basis. • Performs and supervises both residential, commercial, and industrial inspections of work in progress from start to finish projects. • Communicates compliance elements with clients with solution driven resolve. Chief Building Official, City of Glendale, CA 2000 – 2020 Plan Review Engineer, City of Santa Clarita, CA 1993 – 2000 Plan Review Engineer, City of Beverly Hills, CA 1990 – 1993 Plan Review Engineer, City of Los Angeles, CA 1982 – 1990 Education Bachelor of Science Degree, Civil Engineering, California Polytechnic University at Pomona, Pomona, California Licenses | Certifications California Structural Engineer, SE 3333 California Civil Engineer, CE 39402 ICC Certified: Certified Building Official # 1064139-CB Plans Examiner Certification # 1064139-60 Building Inspector Certification # 1064139-10 Professional Affiliations International Code Council, (ICC) Los Angeles Basin Chapter of ICC, o Chapter President 2005 o Chapter Vice-Pres. 2004 o Chapter Secretary, 1993 California Building Officials, CALBO American Society of Civil Engineers, ASCE Page 332 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-16 EXPERIENCE AND QUALIFICATIONS Daniel McLaughlin, PE, CASp | Senior Plan Review Engineer Dan McLaughlin is a registered Civil Engineer and ICC Certified Plans Examiner with plan review experience on numerous residential and commercial projects. He has provided structural, life safety, and mechanical/electrical/plumbing, and energy reviews on a variety of residential and commercial project types. Project types include complex single-family homes, small to mid-sized retail shell buildings, office and mercantile tenant improvements, and large mixed-use projects. Dan possesses strong structural analysis skills and has an excellent working knowledge of ADAPT, RAM, SAP2000, AutoCAD, Revit, and MathCAD structural engineering software packages. Work Experience Senior Plan Review Engineer, TRB + Associates, Inc. 2014 - Present • Dan specializes in plan review coordination with extensive experience on both complex commercial and residential projects. Dan has served in project management leadership roles across many large-scale projects including Phase 1 of the $9 billion RELATED Santa Clara project, and the $1.5 billion UC DAVIS HEALTH Sacramento Campus, Aggie Square project. • Recently participated in review of 4 story 135,000 sf wood apartment building over 2 story PT parking garage • Participated in review of a 6 story 133,000 sf steel buckling restraint braced frame office building • Review a variety of wood, concrete, and steel building types • Communicate with project engineers and architects on a regular basis Engineering Assistant, Contra Costa County Sanitary District 2011 - 2014 • Performed submittal check to ensure use of proper materials and equipment • Created site maps to discover location of overflows in the event of clogs in the systems • Performed sewer line inspections to ensure proper installation by contractor • Supervised bore sight to allow continual work when lead engineer not on site Engineering Internship, City of Pleasant Hill, Engineering Division 2007 • Performed quality control of storm drainage system project • Supervised ADA sidewalk installation to ensure proper installation by contractor • Developed PowerPoint Presentation of the City department functions for the City Engineer Residential Construction, McLaughlin Construction 2011, 2013 • Extensive knowledge in residential wood construction. Restored Victorian home including repair and seismic retrofit of foundation, re-leveled house and conducted full replacement of electrical, plumbing and sewer line. Completed unfinished basement including framing, insulation, electrical, sheetrock and finish work Collection System Operation Laborer, Contra Costa County Sanitary District 2009, 2010 • Performed assigned duties on the hydro, rodding, construction, and utilities location crews Education Masters in Structural Engineering Lehigh University Bethlehem, PA B.S Civil Engineering Lehigh University Bethlehem, PA Registration Registered Civil Engineer, California ICC Certified Plans Examiner DSA Certified CASp Professional Affiliations American Institute of Steel Construction Page 333 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-17 EXPERIENCE AND QUALIFICATIONS Karin Kuffel, SE, PE | Senior Plan Review Engineer Karin has over 30 years of structural engineering experience. Ms. Kuffel has vast structural design experience in both complex commercial and residential projects. She has managed many large-scale projects; including hospitals, OSHPD and the Chabot Space and Science Center. Her experience includes staff training, building design, and design review, as well as construction supervision and development of design and construction guidelines for new single-family residences. Work Experience Plan Review Engineer, TRB + Associates, San Ramon, CA 2016 – Present Provide structural plan check reviews of large commercial and institutional structures for multiple Bay Area building departments. Build Change; Philippines 2014 – 2016 Lead Engineer - Philippines. Responsible for all technical work and staff of Denver-based engineering non-profit’s programs and operations throughout the Philippines, including management of Filipino engineering/technical staff comprised of engineers and builder trainers. Supervised training of local staff, building design, design review, construction supervision, and development of design and construction guidelines and recommendations for single-family homes and schools based on the National Structural Code of the Philippines. Crosby Group; San Mateo, CA 2011 – 2014 Senior Structural Engineer/Project Manager. Project management on multiple design-build projects, working with design team and contractor on fast-track work both in- and out-of-state. Responsible for managing project team from design through construction, developing and tracking fees, deadlines, and deliverables. Independent Consultant 2009 – 2011 Structural engineering consultant in San Francisco Bay Area. Consultant for small commercial and residential work. Extended contract work for Rutherford & Chekene included multiple hospital projects covering new hospital facility design, OSPHD plan-check work, and construction administration assistance. Biggs Cardosa Associates, Inc., SF, CA 2006 – 2009 Senior Engineer. Project management with responsibility for developing work, managing project production work, and overseeing construction administration. Representative projects include oversight for design of 8-story residential and parking structure for Santana Row Parcel 8b (San Jose, California) and the Lowe’s parking structure in San Francisco. KPFF Consulting Engineers; SF, CA 2004 – 2006 Project Manager. Responsible for developing work and fee proposals, managing project engineering, and drafting work, and overseeing construction administration. Project management included design of 5-story addition to Kaiser Santa Rosa Hospital, construction administration for 7- story addition to Modesto Memorial Hospital, and design and construction of low-income housing for South County Housing. Independent Consultant 2001 – 2004 Structural engineering consultant in San Francisco Bay Area. Consulting clients included Chabot Space and Science Center, SOHA Engineers, and Gerson/Overstreet Architects. Education Bachelor of Science Civil Engineering Purdue University; West Lafayette, Indiana Master of Business Administration Saint Mary’s College of California; Moraga, California Registration Registered Structural Engineer California Page 334 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-18 EXPERIENCE AND QUALIFICATIONS Thomas Hemenway, SE, PE | Senior Plan Review Engineer Tom Hemenway is a Registered Structural Engineer with over 30 years of engineering experience. Tom’s experience includes providing structural, civil, and architectural design and quality control on a variety of industrial, commercial, and residential project types including multifamily podium projects, utility-scale power plant facilities, and retail buildings. He has served in design and analysis capacities for a number of seismic strengthening projects involving timber, steel, concrete, and masonry buildings in the greater San Francisco Bay area. His technical skills include 3D modeling and dynamic analysis for large foundations and structures. Select Project Experience • Lead Civil/Structural Engineer on multiple projects including the following: o NUMMI, Stamping Plant and Plastics Plant Expansion, Fremont o Vandenberg AFB housing development phases III and IV o 140 Geary Street seismic retrofit, San Francisco, CA o Amgen, Process Lab Building 99, Thousand Oaks, CA. o Huntington Hotel, San Francisco, CA o Wells Fargo Bank, Fremont Data Center, Fremont, CA. • Responsible for Civil, Structural, and Architectural designs for industrial projects domestic and international. • Responsible for structural analysis and design of seismic strengthening to existing timber, steel, concrete, and masonry buildings in the greater San Francisco Bay area. • Responsible for 3D model constructability review for a new GE 7FA natural gas-fired and GE A10 steam turbine, 1x1 combined cycle electric power generating facility. • Responsible for ensuring quality of Civil, Structural, and Architectural construction activities for 600-megawatt natural gas-fired, combined cycle electric power generating facility. • Performed dynamic structural analysis and concrete design for new steam turbine foundation. • Designed concrete and steel structures for Kennecott Copper Smelter Modernization Project, Salt Lake City, UT using STAAD III and Microstation for PC computer. • Designed steel pile and conventional concrete pad foundations for overland conveyor at Falkirk Mine in Underwood, North Dakota. Work Experience TRB + Associates, Inc., Senior Plan Review Engineer 2016 – Present Owner, TjHemenway Design Consultant 2014 – 2016 Construction and Engineering Interface Manager, Kvaerner North American Construction Inc. and Parson Brinkerhoff JV 2013 Owners Representative, Calpine, Russell City Energy Center 2011 – 2012 Lead Structural Engineer, Aker Kvaerner 2002 – 2003 Resident Engineer, Kvaerner 2000 – 2002 Civil/Structural Discipline Manager, Kvaerner Metals 1998 – 2000 Senior Structural Engineer, Kvaerner Metals 1997 Civil/Structural Lead Engineer, The Bentley Company 1995 – 1996 Others 1981 – 1994 Education B.S. Civil Engineering Technology, Structural Emphasis Metropolitan State College, Denver Registration Registered Structural Engineer California (#5348) Registered Civil Engineer California (#52357) Professional Affiliations SEAONC Member Page 335 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-19 EXPERIENCE AND QUALIFICATIONS William Vaughn, SE, PE | Senior Plan Review Engineer William Vaughn is a Registered Structural and Civil Engineer with over 35 years of experience in construction, structural engineering design, seismic investigation and structural peer and plan review. Bill has extensive knowledge in commercial and residential buildings as well as industrial facilities using steel, concrete, masonry and timber design. He also has a wide range of construction field experience including supervision, construction methods, product development and structural inspection. Of particular note, Bill’s steel design portfolio includes 2 Moment Frame patents with HSS Steel Columns and Wide Flange Beams. Select Project Experience • Provided structural design and peer review services for clients with residential, multi-family, and commercial buildings using timber, steel, concrete, and masonry design. • Produced structural designs for new buildings and provided structural designs and evaluations for alterations to existing buildings. • Designed seismic strengthening of un-reinforced masonry buildings, wood buildings, and concrete tilt-up buildings. • Produced repair designs for earthquake damaged facilities and for other structurally damaged buildings. • Conducted analyses of existing buildings to assess compliance with codes and drawings. • Performed investigations of earthquake, fire, and flood distress. Prepared reports, engineering analyses, and repair recommendations. • Provided expert witness, structural peer review and plan review services. • Investigated structural damage and distress for litigation preparation purposes. Prepared reports, engineering analysis, and recommendations to client. Provided design preparation and construction observations for repair designs. Structural Peer Review • Haas School of Business, University of California, Berkeley, CA Structural Plan Review • Russell City Energy Center, New $800 million Power Plan Project (for California Energy Commission), Hayward, CA • Newell Village Mixed Use Project, Walnut Creek CA • Terraces at Los Altos Mixed Use Project (Phase 3), Los Altos, CA • New Family Dollar Store, Sacramento, CA Structural Design • Chevron Willbridge Terminal Upgrade, Portland, OR • Chevron Eureka Terminal Upgrade, Eureka, CA • Kaiser - Lennon Lane Mechanical & Seismic Upgrade, Walnut Creek, CA Work Experience TRB + Associates Inc., Senior Plan Review Engineer 2011 – Present Vaughn Engineering, Principal Structural Engineer 1994 – 2011 David L. Messinger & Associates, Civil & Structural Engineer 1990 – 1994 Alan R. Horeis Structural Engineers, Civil Engineer 1987 – 1990 Others 1971 – 1987 Education Bachelor of Science, Structural Engineering, Masters-level Course Work in Structural Engineering, Portland State University, Portland, Oregon Bachelor of Arts, Economics, Course Work in Business Administration and Industrial Engineering, State University of New York, Buffalo, New York Registration Registered Structural Engineer, California Registered Civil Engineer California Professional Affiliations Structural Engineers Association of Northern California (SEAONC) Structural Engineers Association of California (SEAOC) International Code Council (ICC) East Bay Chapter of ICC Page 336 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-20 EXPERIENCE AND QUALIFICATIONS Deborah Sandercock, SE, PE, CASp | Senior Plan Review Engineer Deborah has nearly 25 year’s building life safety experience, serving as a Building Official, Supervising Structural Engineer and Deputy Director of Planning and Building for multiple jurisdictions. From her private sector work, to serving as a Supervising Structural Engineer for Contra Costa County, and later a Deputy Director for the City Oakland, she has been involved in the building industry since 1993. Ms. Sandercock has vast experience in complex industrial, commercial and residential projects. She has also managed multi-division staff in the areas of building, housing, zoning, code enforcement and inspection. Work Experience Building Official/Deputy Director Planning & Building, City of Oakland 2013 – 2016 • Plan, direct and coordinate through subordinate supervisors a variety of building services including building, housing and zoning code compliance and enforcement, inspection services, engineering and plan review services, permit processing and seismic safety programs; develop and implement the new Accela permitting system; develop and present legislation for new programs and adoption of local codes to County, Administrator and Mayor; perform analysis for fee study and develop new fee schedules; resole complex building service issues; provide code interpretations to staff, city officials and constituents; handle disciplinary issues and performance appraisals; direct the process for hiring staff; oversee department budget and finances, develop and implement department policies and procedures; work closely with Council, public and private groups to explain or coordinate programs and proposed projects. Supervising Structural Engineer, Contra Costa County, Martinez CA 1999 – 2013 • Supervisor of plan check and engineering staff as well as the Application and Permit Center; develop department policies and County ordinances, make policy recommendations on code interpretations, provide technical training/support for plan check and inspection staff, review plans for compliance with structural, fire and life safety, disabled access requirements. • Perform and manage plan review for oil refineries and power generating plants, review and update permit fees, assist in the development and maintenance of the Accela permitting system, handle disciplinary issues and perform annual appraisals, Certified Access Specialist for the department. • Powerplant Experience – Marsh Landing Generating Station, Antioch – 2010-2013 Project Engineer, DASSA Design, San Francisco, CA 1998 – 1999 • Structural analysis and inspection of public-school buildings for the development of seismic strengthening plans. Structural analysis and inspections of hospital buildings for the development of Senate Bill 1953 reports. Project Engineer, Deems Lewis McKinley Architecture 1997 – 1998 • Structural design of new public-school buildings and seismic strengthening plans for existing public-school buildings. Design Engineer, Ficcadebti & Waggoner, Inc. 1993 – 1997 • Structural design of commercial buildings. Inspection and design of repair plans for earthquake damaged buildings. Forensic inspection and analysis of existing residential buildings to determine structural deficiencies and develop repair plans. Design of curtain wall systems in light gauge and structural steel. Education MS in Civil Engineering, University of California, Irvine BS in Architectural Engineering, California Polytechnic University, San Luis Obispo Licenses | Certifications Structural Engineer, California (4511) Professional Engineer, CA (56904) Certified Access Specialist, California (288) Page 337 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-21 EXPERIENCE AND QUALIFICATIONS Mike Kaszpurenko, SE, PE | Senior Plan Review Engineer Mike Kaszpurenko is a registered Structural and Civil engineer with over 30 years of engineering experience. His experience encompasses the plan review, design, evaluation, and retrofit of various types of building and non-building structures using concrete, steel, masonry, wood, and light-gage metal. Mike’s experience includes working for a large structural steel fabricator where he was involved in detailing of shop drawings, design of connections, and on-site field review. Select Project Experience Industrial, Manufacturing • Corn Products Cogeneration Facility, Stockton, CA. Plan review of boiler building and miscellaneous foundations for new facility. • Nine Mile Point Two Nuclear Power Plant, New York. Miscellaneous connection designs. • Oswego Power Plant, Oswego, New York. On site engineer, for fabricator of breeching, during construction of oil-fired power plant. Commercial / Government /Civic • 600 Sutter, San Francisco, CA. New eight story building. • 973 Market, San Francisco. Seismic upgrade of an existing 8 story brick and concrete building. • Saks Fifth Avenue, San Francisco, CA. Foundation shoring for a new department store. • El Camino Real Hotel, San Mateo, CA. Preliminary design of a new three-story hotel. • 1989 Loma Prieta Earthquake, San Francisco, CA. Damage assessment of numerous apartment buildings and other structures for the City of San Francisco. • City Center Rotunda, Oakland, CA. Upgrade of three, eight story adjacent buildings into one multifunction facility. Education, Assembly / Healthcare • Windsor Middle School, Windsor, CA. New $11 million School Campus. • Laguna Salada School District, Pacifica, CA. Survey of 12 school campuses for Pacifica School District. • Clovis East High School, CA. Plan check review for the Office of the Office of State Architect on several buildings of a new campus. • Kaiser Hospital Service Building, Walnut Creek, CA. New two-story support facility for a hospital. Multi-unit Residential • Winterland Apartments, San Francisco, CA. Engineer of record for a 304-unit apartment complex consisting of four stories of wood framing over several levels of concrete parking. • Park Hill Terrace, San Francisco. Upgrade and extension of former 8 story hospital building into condominiums. Work Experience TRB + Associates, Inc. San Ramon, CA 2009–Present Structural Engineers Collaborative, San Francisco, CA 1986—Present Culley Associates, San Francisco, CA 1980—1986 H. J. Degenkolb & Associates, San Francisco, CA 1978–1980 Cives Steel Corporation, Gouverneur, New York 1976—1978 Education Bachelor of Science, Civil Engineering, Clarkson University, Potsdam, New York, 1976 Registration Registered Structural Engineer, California Registered Civil Engineer California Professional Affiliations Structural Engineers Association of Northern California (SEAONC) FEMA Structural Specialist, for Urban Search and Rescue, Task Force 7, Sacramento, CA. California Office of Emergency Services Volunteer for post- earthquake building review. Page 338 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-22 EXPERIENCE AND QUALIFICATIONS Jeff Brooks, CASp | Senior Plans Examiner Jeff possesses over 40 years in the construction industry with 21 years as a building inspector performing commercial and residential plan review and inspections in the building life safety, accessibility, plumbing, mechanical disciplines throughout Northern California. Jeff’s expertise includes the review of highly complex mechanical and plumbing systems. He also has 20 years of experience working in the trades and as a contractor building custom homes. As a collaborative leader, Jeff recently provided exceptional leadership skills as the Cannabis Project Manager for the City of Sacramento Building Division. He also provided training and direction for other plans examiners and inspectors for legal related facilities. He works well with the public as well as his colleagues and maintains high levels of productivity, reliability with excellent work ethic to deliver high quality customer service. Jeff is ICC certified as a Commercial Building and Electrical Inspector. In addition, he is also certified as a California Access Specialist (CASp). Jeff has well-rounded experience in the building industry. Work Experience Senior Plans Examiner, TRB and Associates, Inc. 2021 – Present • Reviews complex plan drawings and calculations for code compliance on behalf of client agencies. • Performed comprehensive mechanical and plumbing review for new $100 million mixed use project located in the City of West Hollywood. • Performed mechanical and plumbing review for new $1.3 billion mixed use project located in Sacramento, CA • Reviews encompass all manner of construction, including residential, commercial, and industrial project types. Building Inspector/Plans Examiner, City of Sacramento 2000 – 2021 • Performed mechanical plumbing plan review for Golden 1 Center Arena, home of the Sacramento Kings. • Provided life safety, fire systems, and mechanical and plumbing plan review on a wide range of project types during tenure. General Contractor, Brooks Construction 1980 – 2000 Licenses and Certifications • Certified Access Specialist • ICC CA Commercial Pluming Inspector • ICC CA Commercial Mechanical Inspector Education Cosumnes River College Building/Home/Construction Inspection/Inspector Honors/Awards • Building Official Leadership Academy – CALBO Building Official Leadership Academy (BOLA) Award for completing the CALBO BOLA program for2017- 2018. Skills • Municipalities • Construction • Code Enforcement • Life Safety • Building Codes • Plan Review • Building Inspections • NFPA • Interpersonal Skills Page 339 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-23 EXPERIENCE AND QUALIFICATIONS Jay Griffin, CASp | Senior Plans Examiner Jay Griffin possesses over 40 years of experience in the building industry including 20 years as a Supervising Building Inspector. He has extensive knowledge in the areas of building life safety, accessibility, plumbing, and mechanical disciplines, as well as a strong background in plan review. Jay's expertise spans across a wide range of complex projects, including commercial and residential buildings. Throughout his career, he has gained hands-on experience working in various roles, such as carpenter, lead carpenter, job foreman, superintendent, building contractor, and building inspector. As a collaborative leader, Mr. Griffin recently provided exceptional leadership skills as the Supervising Building Inspector for the City of Sacramento Building Division. He also taught life safety and disabled access classes to city staff and provided guidance and support to plan review and inspection staff. With his expertise in resolving code-related issues and ensuring compliance with regulations, Jay maintains high levels of productivity, reliability, and customer service. He is also a certified California Access Specialist (CASp) and is passionate about continuing a career in the building life safety field. Work Experience Sr. Plans Examiner, TRB and Associates, Inc. 2023 – Present • Provides building plans examination for jurisdictions on an as-needed basis. Responsible for providing plan check reviews for residential and commercial structures. Review scope includes both structural and non-structural disciplines. • Reviews building plans and related documents for compliance with California Building Codes, agency requirements and policies. Verifies that projects have obtained all necessary approvals; maintains records and prepares final plan sets for approval. • Performs plan review of light commercial tenant improvements and remodel projects. Supervising Building Inspector, City of Sacramento, Sacramento, CA 2004 – 2023 • Reviewed incoming workload for completeness and complexity and assigned tasks to staff members as needed. • Taught ongoing life safety and disabled access classes to city staff, ensuring that they were up- to-date on the latest regulations and requirements. • Served as a subject matter expert on life safety and disabled access provisions of the California Building Code, providing guidance and support to city plan review and inspection staff. Resolved code-related issues as they arose, using deep knowledge and expertise to ensure compliance. • Reviewed project plans for compliance with applicable requirements of the California Building Code for life safety and disabled access. Worked on a wide range of projects, from simple tenant improvements to high-rise buildings, complex additions to historic structures, and the Golden 1 Arena. Conducted thorough reviews and provided detailed feedback to ensure that all aspects of the code were met. • Evaluated AMMR (Alternative Materials and Methods of Construction) requests for equivalence with prescriptive code. Licenses and Certifications • Certified Access Specialist #788 Education High School Diploma Skills • Communication, both written and verbal • Critical thinking • Technical plan review • Creative solutions to complex problems Page 340 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-24 EXPERIENCE AND QUALIFICATIONS Jim Begley, FPE, CFM, LEED AP | Fire Protection Engineer Jim Begley has over 20 years of experience and began his engineering career in 1993 at Lockheed Martin Energy Systems in Oak Ridge, TN. After relocating to Las Vegas in 2002, Jim was responsible for hospitality projects such as Caesars Palace, Hard Rock Hotel, the Palms Casino, Bally’s and Paris Hotel Resort while managing the Las Vegas office of Schirmer Engineering Corporation. In May 2005 Jim joined JBA Consulting Engineers as the Director of Fire Protection Engineering and became Director of Domestic Business Development in 2008 prior to establishing his own firm in 2010. Jim is a registered Fire Protection Engineer in 18 states. While at the University of Maryland, Jim was awarded membership to the Salamander honorary fire protection engineering fraternity. Jim is a past President of the Southern Nevada chapter of the Society of Fire Protection Engineers (SFPE) and currently sits on the SFPE Board of Directors on an international level. Select Project Experience SHRA 12-Story Building Remodel, Sacramento, CA Russell City Energy Center Project, Hayward, CA Lodi Energy Center Project, Lodi, CA River Rock Casino, Healdsburg, CA Aliante Station Hotel and Casino, Las Vegas, NV Barona Resort & Casino, Lakeside, CA Caesars Palace Hotel and Casino, Las Vegas, NV Diamond Jo Casino, Northwood, IA Diamond Jo Casino Dubuque, Dubuque, IA Durango Station Hotel and Casino, Las Vegas, NV Encore at Wynn Las Vegas, Las Vegas, NV Golden Nugget Hotel & Casino, Las Vegas, NV Legends Casino, Yakima, WA Little Six Casino, Prior Lake, MN Mystic Lake Casino, Prior Lake, MN Palms Casino Resort Phase II, Las Vegas, NV Palms Casino Resort Concert Venue, Las Vegas, NV Snoqualmie Casino, Snoqualmie, WA Tropicana Mega Resort, Las Vegas, NV Wynn Las Vegas, Las Vegas, NV Work Experience TERPconsulting 2010 – Present jba consulting engineers 2005 – 2010 Schirmer Engineering Corporation 2001 – 2005 Fire Protection unlimited 1999 – 2001 Performance Design Technologies 1997 – 1998 Nexus Technical Services Corporation 1996 – 1997 Lockheed Martin Energy Systems 1993 – 1996 Education Worcester Polytechnic Institute M.S. in Fire Protection Engineering - 2006 University of Maryland at College Park B.S. in Fire Protection Engineering - 1996 Registration | Certifications Licensed Fire Protection Engineer: California, Nevada, Arizona, 15 additional states LEED Accredited Professional ICC Certified Fire Marshal ICC Certified Fire Plans Examiner ICC Certified Fire Inspector Professional Affiliations: National Fire Protection Association (NFPA) Society of Fire Protection Engineers (SFPE) Member grade SPFE Member of International Board of Directors Page 341 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-25 EXPERIENCE AND QUALIFICATIONS Steven Block, E.E. | Senior Plan Review Engineer Steven Block is a highly skilled electrical engineer with over 25 years’ experience in the electrical engineering field. His expertise includes electrical design and plan review for compliance with the National Electrical Code, California Electrical Code, California Energy Code, local ordinances, National Electrical Safety Code, California Electrical Code, California Energy Code, local ordinances, National Electrical Safety Code, OSHA and other applicable laws, ordinances, regulations, and standards (LORS). Projects reviewed for code compliance include commercial and industrial solar power plants, commercial natural gas power plants, wastewater treatment plants, and cement plants, industrial and commercial buildings, parking structures, hotels, and municipal utilities. Designed and provided construction support for traffic signals, highway lighting, closed circuit television, traffic monitoring stations, maintenance stations, and storm water pumping stations. Work Experience Senior Electrical Plan Review Engineer, TRB and Associates 2016 – Present • Plan review for residential, commercial, and industrial installations – Phillips 66 Naval Weapons Station, OSHPD 3 reviews for the City of Sacramento, Benicia Valero Refinery Audit, Child Daycare Center in Santa Clara, new apartments in Sacramento. Senior Electrical Engineer, Private Consulting Firm 2004 – 2016 • Plan review for code compliance and field inspector support – Silver State North Photovoltaic Generating Station, transmission lines, and high voltage substation (Nevada), Palomar Power Project (California), Panoche Energy Center (California), Abengoa Solar Thermal Generating Station and substation (California), Genesis Solar Collector Generating Station (California), Inland Empire Energy Center (California), Distributed Energy Partners Generating Stations (Hawaii), Various Wind Power Generating Stations in Solano County, CA, and other generating stations. • Plan review for commercial and industrial installations – FBI Honolulu, Disney Hawaii, Fort Irwin Military Housing (California), various rooftop photovoltaic installations (Hawaii), Valero Refinery Benicia (California), Transmission Line Feeder for Concrete Plant (Nevada) and Various Cellular Tower Installations (Hawaii). Education B.S. Engineering, Physics California State University, Northridge, CA Registration Registered Electrical Engineer California, Nevada, Arizona, Hawaii Page 342 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-26 EXPERIENCE AND QUALIFICATIONS James Johnson, E.E., QCxP | Senior Plan Review Engineer James Johnson is a Registered Electrical Engineer (Hawaii), ICC Certified Electrical Plans Examiner, and Qualified Commissioning Services Provider (QCxP) with over 30 years of experience encompassing electrical engineering design and plan review. Mr. Johnson has provided electrical plan review on a variety of project types including commercial building, tenant improvements, and photovoltaic systems. In addition, Mr. Johnson has performed extensive power and lighting systems design, engineering and construction document production, and project management. Select Skills / Project Experience • Analyze permit submittal plan documents for conformance to adopted national, state, and city/county codes including NEC, NFPA, IBC, ICC and UFC standards. • Conduct forensic electrical systems investigations to determine origin and cause failure of equipment and associated distribution systems including power, lighting and fire alarm with analysis and resolution of legally adopted Code compliance issues. • Provide scheduled review as CQCR of electrical construction documentation with scheduled site inspection to assure quality construction in accordance with minimum codes and standards for U.S. government projects. • Professionally managed a wide variety of governmental, commercial, institutional, and residential projects with associated commercial and emergency, renewable and non- renewable power, lighting, and telecommunication systems. • Provided oversight of engineering skills development and implements of Engineers-In-Training. As a lead instructor at Leeward Community College, taught Math, English and Writing from high school through college freshman levels. • Proficient in Microsoft Word, Excel, PowerPoint, Adobe Photoshop and Acrobat Pro, AutoDesk AutoCAD MEP 2013. Revit MEP 2013. Work Experience Senior Plan Review Engineer, TRB + Associates, Inc. 2014 – Present Certified Electrical Plan Reviewer, City and County of Honolulu 2013 – Present Senior Electrical Engineer/Project Manager, Moss Engineering 2005 – 2013 Office Manager, Senior Electrical Engineer, Tower Engineering 2000 – 2005 Senior Project Engineer/Manager, Applied Engineering 1995 – 2000 Lead Instructor, Office of Continuing Education and Training, Leeward Community College, Pearl City, HI 1995 – 2000 Senior Electrical Design/Project Manager, Bennett, Drane, Karamatsu Engineers, Honolulu, HI 1985 – 1995 Registration | Certification Registered Electrical Engineer – Hawaii ICC Certified Electrical Plans Examiner Qualified Commissioning Services Provider (QCxP) Construction Quality Control Reviewer (CQCR) Professional Affiliations Illuminating Engineering Society (IESNA) International Association of Electrical Inspectors Building Commissioning Association (BCA) International Code Council (ICC) Volunteer Affiliations Board Member, Richmond High School Engineering Academy Advisory Board 2014 – Present Volunteer Writer/Coach, El Cerrito and Richmond High Schools 2013 – Present Page 343 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-27 EXPERIENCE AND QUALIFICATIONS Peter Kogan, M.E., LEED AP | Senior Plan Review Engineer Peter Kogan is a licensed mechanical engineer with over 30 years of diversified experience in the construction industry. His expertise lies in the areas of design and construction administration for Heating, Ventilation and Air Conditioning, Plumbing, Fire Protection, Energy and Building Studies, and Value Engineering. In the past ten years he was responsible for the design and renovation construction of several historical preservation projects. Peter’s extensive experience and personal attention to project details has always assured professional services performed within budget and to complete client satisfaction. Peter has published several technical articles in the national magazine "Heating, Piping, Air Conditioning" and recently had an article published in the architectural magazine "Progressive Architecture". Peter has presented a technical paper on World Energy Congress in Atlanta, Georgia in 1990. Select Project Experience Healthcare • New Medical Facility, Nevada Air National Guard, Reno, NV • Radiology/ Oncology Labs Renovation, Hospital Building, UCSF, San Francisco, CA • Renovation of Buildings 210/212 & 301, Metropolitan State Hospital, Norwalk, CA • Sonoma State Hospital, Central Plant HVAC Modifications, Sacramento, CA Education, Assembly • Wet Research Laboratories in Building 74, Lawrence Berkeley Lab, Berkeley, CA • Medical Research Laboratories, Warren Hall, UC Berkeley, CA • Calvary Church, Los Gatos, CA. New 80,000 sq.ft., 2-story Life Center with Classrooms, Multi- Use Room, Gymnasium, Meeting Halls, etc. Multi-unit Residential • New Condominium Complex, San Francisco, CA. New 7 Story Condominium Complex located at 1438 Green Street • Military Housing and Commercial Facilities, NAS Fallon, NV. New 3 Building Housing Complex comprising 126 Bachelor Enlisted Quarter units & new base Administration, Maintenance, Shop and Storage Facilities. Commercial • The Disney Store, New Retail Store, Winward Mall, Kaneohe, HI • Office Building, San Francisco, CA. New 3 Story Office Building located at 325 Pacific Avenue • New Ruth’s Chris Steak House Restaurant, The Montage, Reno, NV • Foods Pilot Plant Expansion for Clorox Corporation, Pleasanton, CA Government, Civic • Renovation of 3–Building Command Headquarter Complex, Travis Air Force Base, Fairfield, CA • New 2-story Fitness Center at Naval Postgraduate School, Monterey, CA • New International Arrival Building, Oakland Airport, CA Work Experience TRB + Associates, Inc 2008 – Present Peter Kogan Associates, Owner 1988 – Present Education Master of Science, Mechanical Engineering, Moscow Aeronautical Institute, Russia Registration | Certification Registered Professional Mechanical Engineer: California, Hawaii, Nevada, Texas, Colorado, Arizona Certified Energy Manager (CEM), State of California LEED Accredited Professional Page 344 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-28 EXPERIENCE AND QUALIFICATIONS Michael Osborn, PE, LEED AP | Senior Civil Plan Review Engineer Michael Osborn is a senior engineer at Provost & Pritchard. With over 20 years of engineering experience, Mr. Osborn has been involved in a variety of public works, residential and commercial development, and educational facility projects. His areas of expertise include site grading design, Americans with Disabilities Act (ADA) site accessibility design and assessment, stormwater management, storm drainage, sanitary sewer systems design, street design, and site development. Work Experience Plan Check Engineer, Grading and Drainage Plan Check Services | City of Santa Clara, CA Mr. Osborn is currently assisting the City of Santa Clara by providing grading and drainage plan check services for various projects in the city. Mr. Osborn has been a primary plan check engineer, reviewing on-site development and associated improvements in the public right-of-way in relation to demolition, grading and drainage. Projects have varied in size from single commercial buildings to multi-family residential to the multi-phased, mixed-use Related Santa Clara project. City Engineer | City of Mendota, CA Mr. Osborn is the current City Engineer for the City of Mendota. His responsibilities include management and coordination of the City’s state and federally-funded street projects through the Fresno County Council of Governments (FCOB) and Caltrans DLAE and coordination with the City Manager and Public Works Department on infrastructure issues with streets, water, sewer, and storm drain. Mr. Osborn has a significant role in assessing and identifying pavement conditions and storm drain infrastructure issues and needs for the City and putting that knowledge to use in assessing potential flooding issues and coordinating pavement maintenance and street reconstruction. Project Manager, On-Call City Engineering Services | City of Dinuba, CA Mr. Osborn provided general civil engineering services to the City of Dinuba, assisting the City’s Public Works Department to complete capital improvement projects for 18 months. Projects that were included under this contract ranged from providing civil engineering and land surveying for park facility upgrades, ADA compliance, updating the City’s Urban Water Management Plan, development reviews, and grant writing assistance. Project Engineer, ADA Assessment and Barrier Transition Plan, Community Regional Medical Center | Fresno, CA Mr. Osborn was the project engineer responsible for completing an ADA compliance site self- evaluation of the Community Regional Medical Center campus. The exterior site-evaluation consisted of the paths of travel from parking stalls to building front doors, and paths of travel between buildings. Upon completion of the evaluation and results report, a Barrier Removal Plan was prepared and included a detailed list of compliance areas that needed to be addressed. Project Manager, Ongoing Consulting Services, Santa Barbara Community College District | Santa Barbara, CA Mr. Osborn was responsible for providing ongoing engineering services for the Director of Facilities & Operation and Campus Development. He prepared a pavement assessment of all three campuses within the District, which led to the District’s first pavement management plan. In addition, he improved approximately 30,000 square feet of pathways, repaired or resurfaced approximately 10 acres of asphalt pavement, improved the sites of 27,840 square feet or modular buildings, and improved accessible parking and routes of travel around each project. Additional scope of services included mapping existing utilities and improving potable water and sanitary sewer facilities to new buildings. Mr. Osborn also studied slope erosion and prepared “on-call” emergency slope repairs, and provided site grading, paving, utility and storm water management improvements for new building construction as the project civil engineer on several architectural teams. Licenses and Certifications Registered Civil Engineer | 66022 LEED AP, 2009 Education Bachelor of Science, Civil Engineering California Polytechnic University, San Luis Obispo, CA Caltrans Local Assistance Resident Engineer (RE) Academy Affiliations Leadership Santa Barbara County, Board of Directors Leadership Fresno, Class 31 American Society of Civil Engineers (ASCE) Page 345 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-29 EXPERIENCE AND QUALIFICATIONS Michael Williams | Supervising Inspector Michael WIlliams possesses over 20 years of experience in inspection services for commericial and residential projects encompassing inspections of building, structural, electrical, plumbing, mechanical, overall life safety standards, IOR projects, local zoning codes, construction documant review, issuing of building permits, as well as over the counter plan review. He is able to interpret and apply pertinent Federal, State, and local laws, codes, and regulations. Michael also has experience in all aspects of the construction industry. Mr. Williams is highly motivated, hardworking, dependable, punctual, excellent team player with a “can do” attitude. Michael works well with the public, with his colleagues, in a leadership position, or alone, with strong interpersonal skills, high levels of productivity, reliability with excellent work ethic enabling successful interaction with clients, co-workers, and supervisors. As an ICC Certified Building Inspector, Residential and Commercial Building Inspector, Michael is motivated to continue a career in the building and life safety field, and public service. Work Experience Supervising Inspector, TRB and Associates, Inc. 2023 – Present • Building Inspector for jurisdictions on an as needed basis responsible for inspecting residential, commercial, and industrial project types from start to finish. • Communicates compliance elements with clients with solution driven resolve. • Provides over the counter building plans examination for jurisdictions on an as-needed basis. • Reviews building plans and related documents for compliance with California Building Codes, agency requirements and policies. Verifies that projects have obtained all necessary approvals; maintains records and prepares final plan sets for approval as needed. • Project types range from residential alterations to light-gauge structures in commercial buildings. • Project Manager for Disaster Recovery Operations and Program Development. • Cal OES SAP Inspector experienced for multiple events. Project Manager and Building Inspector, Private Consultant, CA./OR. 2019 - 2023 Building Inspector, Solano County, Fairfield, CA. 2011 - 2019 Consultant/Project Manager, Build Rite Construction, Bay Area, CA 2009 - 2011 Building Inspector, Solano County, Fairfield, CA. 2006 - 2009 Building Inspector, Private Consultant, Elk Grove, CA. 2005 - 2006 Electrical Apprentice/Construction Laborer, Steiny & Co.,Vallejo, CA. 2000 - 2005 Sargent, U.S. Army – Fort Drum Watertown, NY. 1993 - 1998 Certifications/Licenses California ICC Certified: • Building Inspector B5 • California Residential Building Inspector • California Commercial Building Inspector Certified in Oregon: • Oregon OIC-OR Inspector • Oregon SIA-Structural Inspector A-Level • Oregon CAS-Residential Structural Inspector • Linhart Peterson Powers Associates (LP2A) Training Institute – Certificate • State Of California Safety Assessment Program (CAL OES) Education • U.S. Army Air Defense Artillery, Army Ranger School Ranger Indoctrination Program (RIP) • Diablo Valley College (DVC) courses in Electrical, Plumbing, and Mechanical Codes Computer Skills • Permit Plus • Accela • Permit Track • Sweeps Page 346 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-30 EXPERIENCE AND QUALIFICATIONS Julie Moss | Senior Permit Technician Julie Moss possesses over 20 years of experience in Building & Safety and civil plan review coordination and administration. With a deep understanding of permit tracking systems and building department policies, she excels in managing multiple projects through her strong customer service, organizational skills, attention to detail, and effective communication. Self-directed, results-driven, and adaptable to fast-paced environments, Julie is committed to delivering exceptional customer satisfaction. She is eager to leverage her extensive experience and skills to contribute to the success of your organization. Work Experience Permit Technician TRB and Associates | 2024 - Present • Review applications and construction documents for completeness and compliance; route plans to appropriate staff for processing. Coordinate the plan check process, ensuring all necessary documentation and reviews are completed. • Prepare and issue permits in accordance with Building Department standards, development conditions, improvement standards, construction specifications, and city ordinances. • Perform data entry and manage the routing of permits and plans using specialized database and permit tracking systems. • Handle various administrative tasks, including reporting, billing, and accounts receivable. • Establish and maintain positive working relationships with the public, development community, city staff, and other stakeholders; act as a liaison to multiple agencies. • Effectively manage diverse responsibilities, including timely plan processing and coordination with discipline managers (e.g., Planning, Engineering, Building). • Respond to and assist in resolving development-related inquiries and complaints. Assess alternative solutions and present recommendations to supervisors and staff. Building & Safety Plan Review Coordination and Administration Private Consultant | 2006 - 2024 Plan Review and Coordination • Review application and construction documents to ensure all required plans, calculations, and supporting documentation are included. • Route plans, both hard copy and electronic, to appropriate plan reviewers. • Coordinate the plan review process to ensure all necessary documentation and reviews are completed. • Perform data entry, reporting, and track plan processing using specialized city database/permit tracking systems. • Maintain electronic and hard copy files for project records. • Communicate corrections and approval correspondence with building departments and applicants. • Respond to inquiries regarding the status of projects. Customer Service and Relationship Management • Establish and maintain good working relationships with co-workers, municipal building • departments, and the public including engineers, architects, homeowners, contractors, developers. • Respond to and assist in the resolution of inquiries and complaints. • Evaluate alternative solutions and develop recommendations. • Provide excellent customer service to both applicants and jurisdictions. Education • Bachelor of Arts in Health and Human Services, California State University Long Beach, 1988-1991 • Texas A&M University, 1985-1988 Skills • Ability to work independently and efficiently • Strong time management and multitasking skills • Excellent attention to detail and data handling • Effective communication and teamwork • Proficient in Microsoft Office Suite and relevant software • Experience in the construction industry, with knowledge of plan review, permit processes, and fees Page 347 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 5-31 EXPERIENCE AND QUALIFICATIONS Administrative Support • Perform various administrative tasks, reporting, and invoicing. • Maintain filing systems, create and modify forms. • Organize and assemble documents and files. • Assist with staff correction letters. • General office duties: mail management, filing, reception, phone management. Civil Engineering Plan Review Coordination and Administration Private Consultant | 2004-2006 Plan Review and Coordination • Review application and construction documents ensuring that all required plans, calculations and supporting documentation is included. • Route hard copy plans to appropriate plan reviewers. • Coordinate the plan reviewing process, ensuring all necessary documentation and reviews are completed. • Maintain and update Excel databases/spreadsheets for tracking information and generating reports, as well as maintaining hard copy files. • Communicate corrections and approval correspondence to public works departments and applicants. • Respond to inquiries regarding project status. Customer Service and Relationship Management • Establish and maintain positive working relationships with coworkers and multiple municipal public works departments to ensure efficient project completion and collaboration. • Respond to and assist in the resolution of inquiries and complaints. • Maintain and update Excel databases/spreadsheets for tracking information and generating reports. Administrative Support • Perform general administrative tasks including filing, reporting, and invoicing. • Respond to and address development-related inquiries and complaints, proposing solutions and providing recommendations. • Deliver excellent customer service to both applicants and jurisdictions. Page 348 of 731 CITY OF HERMOSA BEACH | ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES 6-1 REQUIRED FORMS section six Required Forms All Required Forms identified in Section 4.2.6 of the City’s RFP document are provided on the pages which follow. • Certification of Proposal • Non-Collusion Affidavit • Compliance with Insurance Requirements • Acknowledgement of Professional Services Agreement • Covid Vaccination Certification Page 349 of 731 RFP 24-005 City of Hermosa Beach Page 31 of 35 7.2.1 Certification of Proposal RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1.Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2.By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3.Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4.It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5.The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6.The proposal shall be valid for 90 days from the date of submittal. 7.Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8.Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 24-005 Todd Bailey, Principal Page 350 of 731 RFP 24-005 City of Hermosa Beach Page 32 of 35 7.2.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: 1.This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2.This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5.All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 24-005 Todd Bailey, Principal Page 351 of 731 RFP 24-005 City of Hermosa Beach Page 33 of 35 7.2.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1.Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2.If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 24-005 Todd Bailey, Principal Page 352 of 731 RFP 24-005 City of Hermosa Beach Page 34 of 35 7.2.4 Acknowledgement of Professional Services Agreement RFP #: _________ The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1.Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2.Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ RFP 24-005 Todd Bailey, Principal Page 353 of 731 RFP 24-005 City of Hermosa Beach Page 35 of 35 7.2.5 COVID Vaccination Certification I Page 354 of 731 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 9 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND TRB AND ASSOCIATES, INC This AGREEMENT is entered into this 9TH day of September , 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and TRB and Associates, Inc, (“CONSULTANT”). R E C I T A L S A. The City desires to secure as needed development plan review and staff augmentation services for the City’s Community Development Department. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT up to a total of $200,000.00 per year for a five-year term, for CONSULTANT’s services at the rates listed in the FEE SCHEDULE, attached as Exhibit B, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Page 355 of 731 City of Hermosa Beach Page 2 of 9 SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Paul Armstrong. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on August 30, 2030, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by Page 356 of 731 City of Hermosa Beach Page 3 of 9 CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. Page 357 of 731 City of Hermosa Beach Page 4 of 9 CONSULTANT will keep all books, records, accounts, and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims- made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. Page 358 of 731 City of Hermosa Beach Page 5 of 9 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. Page 359 of 731 City of Hermosa Beach Page 6 of 9 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished, or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Guillermo Hobelman TRB & Associates, Inc 3180 Crow Canyon Place, Suite 216 San Ramon, CA 94583 ATTN: Todd Bailey, Principal and Founder Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any Page 360 of 731 City of Hermosa Beach Page 7 of 9 company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. Page 361 of 731 City of Hermosa Beach Page 8 of 9 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and Page 362 of 731 City of Hermosa Beach Page 9 of 9 employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: Todd Bailey, Principal and Founder ATTEST: 20-5865052 Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Todd Leishman, Interim City Attorney Page 363 of 731 EXHIBIT A SCOPE OF SERVICES FOR On-Call Development Plan Review and Support Services for the City of Hermosa Beach 1. General On-Call Staff Augmentation Provide professional, on-call staff augmentation services including Permit/Counter Support, Inspection Services, Plan Check and Development Plan Review Services, Building Official Services, and other Community Development staff augmentation services. Ensure consultant staff possess appropriate experience, education, and certifications to perform at a high level in accordance with City customer service standards. Deploy staff on short notice and provide training programs for department staff, if required. Provide all staff with the materials, resources, tools, and training required to perform the job effectively. Consultant team will function as an extension of City staff, seamlessly integrating with personnel, practices, and regulations. Placement, assignment details, and deployment arrangements will be mutually agreed upon by the City and Consultant prior to placement, documented by Letter Proposal. 2. Plan Review Services Conduct plan reviews for structural, fire/life safety, architectural, mechanical, electrical, plumbing, accessibility (CASp), green building, energy conservation, grading/drainage disciplines, etc. Ensure compliance with California Building Standards Code (Title 24), Hermosa Beach Municipal Code, and applicable laws. Provide clear, code-referenced correction lists within agreed turnaround times. Review deferred submittals, revisions, and Alternate Materials and Methods Requests (AMMR). Support expedited plan review requests and provide same-day or 24-hour response as needed. Page 364 of 731 3. Inspection Services Perform building inspections for residential, commercial, mixed-use, industrial, and public facilities. Cover inspections for structural, architectural, accessibility, energy, fire/life safety, grading/drainage, and green building requirements. Provide inspection documentation, daily logs, and compliance reports. 4. Permit Center / Counter Support Provide permit technician support for intake, routing, and customer service. Augment City staff with qualified personnel for over-the-counter plan check reviews. Assist with electronic plan check intake, submittals, and tracking. 5. Specialized Services Accessibility (CASp) reviews and site surveys. Fire protection system plan checks (sprinklers, alarms, fire apparatus access). Civil engineering support for grading, hydrology, stormwater (MS4, SUSMP, NPDES), and public works improvements. Environmental and energy compliance reviews (Title 24, CALGreen, MWELO, LEED). 6. Staff Augmentation & Support Provide temporary or ongoing staffing support for plan review, inspections, permit counter operations, and code enforcement. Assign a single point of contact (Project Manager) for coordination with the City. Offer training, technical guidance, and code updates for City staff as requested. 7. Administration & Customer Service Maintain an open line of communication with City staff, applicants, and design professionals. Respond to inquiries within 24 hours. Ensure timely turnaround consistent with City requirements and project demands. Page 365 of 731 Submit monthly invoices with detailed breakdowns by task, classification, and hours worked. Page 366 of 731 EXHIBIT B FEE SCHEDULE FOR On-Call Development Plan Review and Support Services for the City of Hermosa Beach FIRM: _________TRB & Associates, Inc.___________________________________ PLAN REVIEW HOURLY RATE COMMENTS Building Plan Review $ 150 MEP Plan Review $ 150 Grading $ 185 Soils Reports Review $ 215 Other • Overtime, Emergency, Expedited, and After-hours work is billed at the above-noted rates plus an additional 50 percent (Note that no overtime will be charged without client authorization) TURN AROUND TIME COMMENTS Regular 10 working days (Initial) 5 working days (subsequent) Expedited 5 working days (Initial & subsequent) Others working days ONSITE STAFFING CAPABILITY & RATE/HR COMMENTS Building Inspector $ 90 – 105 (Inspector) $ 110 – 125 (Senior) $ 130 – 140 (Supervising) Plan Reviewer $ 110 (Plans Examiner) $ 120 (Plan Review Engineer) $ 130 (Senior Plans Examiner) $ 140 (Senior Plan Review Engineer) $ 150 (Supervising Plan Review Engineer) MEP Plan Reviewer $ 110 (Plans Examiner) $ 120 (Plan Review Engineer) Page 367 of 731 $ 130 (Senior Plans Examiner) $ 140 (Senior Plan Review Engineer) $ 150 (Supervising Plan Review Engineer) Permit Technician $ 65 – 85 Building Official $ 155 Code Enforcement Officer $ 90 – 120 $ 120 – 130 (Senior) Others • Overtime, Emergency, Expedited, and After-hours work is billed at the above-noted rates plus an additional 50 percent (Note that no overtime will be charged without client authorization) • Project inspections subject to prevailing wage requirements are at the above-published rates plus 30 percent. • Reimbursement for non-City vehicles used in connection with the work will be at the current IRS mileage rate plus 15%. *Note: All rates are “fully burdened,” inclusive of overhead, insurance, equipment, travel, and incidental costs, unless otherwise noted.* Page 368 of 731 January 8, 2025 City of Hermosa Beach On-Call Development Plan Review and Support Services Proposal for RFP 24-005 Page 369 of 731 Cover Letter January 8, 2025 City of Hermosa Beach Attn: Guillermo Hobelman, CBO 1315 Valley Drive Hermosa Beach, CA 90254 RE: Proposal for On-Call Development Plan Review Services and Community Development Staff Augmentation Services RFP 24-005 Dear Guillermo Hobelman, Willdan Engineering is pleased to present this Proposal to the City of Hermosa Beach to continue providing On- Call Development Plan Review Services and Community Development Staff Augmentation Services. Willdan is a leading nationwide Provider delivering unmatched expertise in Building & Safety Services for over 60 years. We are a one-stop resource for professional, collaborative services to local and regional Government Municipalities, making Willdan a uniquely qualified Consultant that meets the City’s needs. Demonstrates Competence and Expertise Willdan partners with multiple Municipalities across California and the United States to provide customized Building & Safety and Code Enforcement Services. Our Team has over 1,700 Employees including California Licensed Architects & Engineers, ICC Certified Personnel, and CASp Experts. We understand the importance of minimizing costs while working with the Applicant and prioritizing the community’s interests. Knowledge of the City Willdan’s Building & Safety Division is currently providing on-call services in the City of Hermosa Beach. We consider ourselves a partner with the City to ensure the life, health, and safety of its residents and community. Customer Service Willdan takes pride in committing ourselves to meet and exceed Client expectations. The key contributor of customer service is to be a seamless extension of the City through friendly Team Members. ICC Preferred Provider Willdan Engineering is recognized as an ICC Preferred Provider. Our knowledgeable Team is available to provide ICC approved training sessions to Municipalities to earn CEU credits if requested. Page 370 of 731 For ease of review, we have included the following Evaluation Criteria Table to demonstrate how Willdan not only meets but exceeds the City of Hermosa Beach’s expectations. Description of Evaluation Criteria Willdan’s Fulfillment Approach and Methods Willdan tailors our services to meet and exceed the City’s expectations by incorporating innovative approaches for design compliancy with the California Building Codes and Standards. Our services are rooted in providing technical expertise with strong project management in a professional, efficient, and cost-effective manner. Relevant Experience & Qualifications Willdan has successfully completed numerous projects of similar scope and complexity. Our Proposal demonstrates a reliable track record delivering high-quality results with a Team that represents a breadth of Certified and Licensed Professionals committed to ensuring Customer satisfaction. Each Team Member’s specialized expertise ensures timely and successful completion of projects within the Scope of Work. Timeframe and Costs Willdan prides itself in providing quality services at comparable rates. Administration Willdan is prepared to accept the terms presented within the Professional Services Agreement without Amendment. Patrick Johnson, PE, CBO, Director of Building and Safety, is authorized to contractually bind Willdan and will serve as Principal-In-Charge. Jamie Bruccoleri, CBO, CFM, will serve as Project Manager for Building & Safety Services and oversee day-to-day services provided to the City. Please find their contact information below: Patrick Johnson Director of Building and Safety (909) 915-4361 pjohnson@willdan.com Jamie Bruccoleri Project Manager (310) 623-9930 jbruccoleri@willdan.com Willdan acknowledges and understands the Scope of Work as outlined in this Proposal and attests the information is valid. Willdan acknowledges receipt of any addendums posted in Planetbids. We eagerly look forward to continuing collaborative efforts with the City of Hermosa Beach and its community. Respectfully submitted, WILLDAN ENGINEERING Patrick Johnson, PE, CBO Director of Building and Safety Page 371 of 731 Proposal for On-Call Development Plan Review and Support Services 3 Firm Profile Willdan Profile Willdan Engineering (Willdan), a California corporation founded in 1964, has been a consistent industry leader providing all aspects of Building & Safety and Code Enforcement Services, Municipal, Infrastructure Planning, and Transportation Engineering; Program Management; Financial Consulting; and Energy -related Services. Dedicated to providing Public Agencies with reliable, quality, and cost- effective services, Willdan merges sound solutions with a solid respect for the fiscal responsibility faced by local Agencies and the concerns of affected communities. This approach has proven responsive to the most challenging budget, schedule, and aesthetic requirements. It is a contributing factor to our industry reputation and our company growth. Willdan addresses the varied demographics of our Public Agency Clients through focused, specialized services offering solutions tailored to the unique goals and visions of each Agency. Willdan Engineering (Willdan) is part of Willdan Group, Inc. (WGI), a NASDAQ publicly traded Delaware Corporation and nationwide Firm serving numerous Public Agencies and Private Sector Clients. Founded in 1964 and headquartered at 2401 E. Katella Avenue, Anaheim, California, 92806, Willdan was originally established as a Civil Engineering Firm specializing in providing solutions for our Public Agency Clients. We have since evolved into a professional Consulting Firm offering a broad array of services that allows us to provide a comprehensive and integrated approach to our Clients’ Planning, Engineering, Financial, Economic, Public Facility, Public Safety, and Energy sustainability solutions. Willdan has been operating under its present name since 2010. Willdan has not had any failures or refusals to complete a contract. FEDERAL ID NUMBER: 229-5858 Throughout our 60-year history, Willdan has sustained a consistent healthy financial performance. Willdan has the financial strength and wherewithal to complete all projects we undertake. This is due, in part, to a respected reputation in the Municipal Engineering industry for providing timely, cost-effective, innovative engineering solutions that exceed our Client’s expectations as well as for providing exceptional customer service. The Firm has the resources and appropriate Team Members to perform and complete all contractual project obligations. Principal-in-Charge Contact Information Patrick Johnson, PE, CBO Director of Building and Safety Willdan Engineering 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746 (909) 915-4361 pjohnson@willdan.com Project Manager Contact Information Jamie Bruccoleri, CBO, CFM Project Manager Willdan Engineering 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746 (310) 623-9930 jbruccoleri@willdan.com Page 372 of 731 Proposal for On-Call Development Plan Review and Support Services 4 Willdan possesses expertise in most facets of the Public Sector Marketplace. The varied experience and background of our Team Members is an added value of our services. No other Firm matches Willdan’s combined breadth of directly relevant technical and operational expertise and depth of experience. Willdan's Corporate-wide capabilities include a full range of Civil and Structural Engineering, Land Planning, Financial and Economic Consulting, Geology and Geotechnical Engineering, Environmental Health and Safety, and Energy Efficiency Solutions Consulting Services. Willdan offers the full Scope of Services detailed in the City’s RFP. With over 200 Licensed Professionals and technical Team Members, Willdan brings the depth of resources and experience to provide plan review services for virtually any project in the City of Hermosa Beach. Southern California Willdan Office Locations Location Contact Information Industry Address: 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746 Phone: 562.908.6200 Fax: 562.695.2120 Anaheim Address: 2401 E Katella Avenue, Suite 300 Anaheim, CA 92806 Phone: 714.940.6300 Fax: 714.940.4920 San Bernardino Address: 650 E Hospitality Lane, Suite 400 San Bernardino, CA 92408 Phone: 909.386.0200 Fax: 909.888.5107 Riverside Address: 6560 Van Buren Boulevard, Suite E Riverside, CA 92503 Phone: 909.386.0200 Fax: N/A Ventura Address: 374 Poli Street, Suite 101 Ventura, CA 93001 Phone: 805.653.6597 Fax: 805.754.2067 Temecula Address: 27368 Via Industria, Suite 200 Temecula, CA 92590 Phone: 951.587.3500 Fax: 951.587.3510 Carlsbad Address: 2701 Loker Avenue W, Suite 107 Carlsbad, CA 92010 Phone: 877.939.2928 Fax: 760.931.2405 San Diego Address: 8880 Rio San Diego Drive, Suite 950 San Diego, CA 92111 Phone: 858.292.1840 Fax: 858.292.1014 Page 373 of 731 Proposal for On-Call Development Plan Review and Support Services 5 Project Understanding and Approach to Scope of Work Statement of Project Understanding Willdan understands the City of Hermosa Beach is seeking additional support to assist with On-Call Development Plan Review Services and Community Development Staff Augmentation Services with the expertise and capacity to review a variety of residential, commercial, and public facility development related plans in accordance with the Hermosa Beach Municipal Code and the California Building Codes and Standards. The Willdan Team is excited to continue to work with City Staff to elevate the City’s goals for Building & Safety and Code Enforcement Services. Our primary goal is to ensure residents and the community’s life, health, safety, and welfare. This Proposal not only outlines our detailed understanding of the City’s requirements, but it emphasizes our strategic approach to delivering effective and efficient Building & Safety and Code Enforcement Services that align with the City’s objectives. Subsequent sections delve into our comprehensive understanding of the Scope of Work and the City of Hermosa Beach’s specific needs by detailing our Work Approach, Key Personnel & Proposed Staffing, and execution strategies that meet and exceed the expectations set forth in the Request for Proposals (RFP). Organizational Chart Page 374 of 731 Proposal for On-Call Development Plan Review and Support Services 6 Approach to Work Program (Required and Optional Tasks) Methodology Willdan’s Building & Safety Division tailors our services to meet and exceed City’s expectations with effective and creative approaches to increase a structure’s performance capability while remaining compliant with the California Codes and Standards. Willdan has extensive experience furnishing comprehensive Building & Safety and Code Enforcement Services to Government Municipalities providing a consistent, technical foundation to all projects ensuring efficient and cost-effective manners. Strength and Stability Willdan is a full-service Building & Safety and Code Enforcement Consultant. Our robust Team will customize a variety of solutions specifically to enhance the City’s needs. We will continue our role in the City of Hermosa Beach as both facilitator and problem solver to maintain our long-term successful relationship with the City and the community. Customer Service Willdan recognizes customer service is paramount to any organization. Our Team excels in adaptability, prompt responses, clear oral and written communication skills, and individualized interaction. These skillsets benefit the City’s development by combining residents and businesses to grow together through our interaction between City Staff and various Project Personnel during the duration of a project. Diverse Experience As a recognized ICC Preferred Provider, our qualified Team is available to provide training sessions to Municipalities. The Willdan Team attends regular classes and seminars to remain informed on Code updates as well as maintaining active certifications at no additional expense to the Client. Our knowledgeable Team is available to provide training sessions to Municipalities upon request. Compliance with Codes and Standards The Willdan Plans Examiners and Building Inspectors will ensure all projects and associated documentation are compliant with the 2022 building codes, energy conservation codes, accessibility regulations, municipal code, health and safety codes, fire codes, and adopted State and Federal laws and regulations. Technology Additionally, we stay abreast of the latest technologies by using our internal system GeoCivix (allowing our Clients instant access to correspondence and/or Correction Letters) to providing electronic plan review capability through the use of Bluebeam software. Page 375 of 731 Proposal for On-Call Development Plan Review and Support Services 7 Scope of Services The City of Hermosa Beach Community Development Department is seeking a Consultant to assist with managing the Building & Safety Division’s day-to-day needs. Several services are being requested by the City including Staff Augmentation Services that may include, but are not limited to: In-house Plan Review Staff (as needed approximately 2 days a week) Available to meet with City Staff Available to answer City Staff emails and inquiries pertaining to plan check projects within 8-hours or one (1) business day Provide a process or digital platform for submitting plans and documents and tracking plan check progress. Review plans submitted by Developer Applicants and provide written comments to the City. Reviews may include overall site design including notes on plans and plan check submittals for Structural, Architectural, Mechanical, Electrical, Plumbing, Framing, Demolition, Details, Best Management Practices, T24 documentations as well Energy Code compliance, Landscaping Plans and Solar submittals as needed, for the current Code cycle, etc. Inspection Services Code Enforcement Services Additional related Staff Augmentation that is needed to ensure compliance with the Hermosa Beach Municipal Code, building codes, zoning codes, and other regulations of the City Attend video conference calls, coordination, reporting, and follow up meetings with the Community Development Department, Residents, Applicants, and Design Engineers as needed. Development of guidelines for the Community Development Department handouts (such as Typical wall designs, Retaining Walls, Patio Covers, HVAC typical details, pools, etc.), for trees and plantings, development of City standards plan and details, fees, processes improvements, easement policy, etc. A Team You Can Count On The City of Hermosa Beach can expect to receive not only the highest quality Building & Safety and Code Enforcement Services but will have a vast resource of continual support as our Team is committed to ensuring guaranteed satisfaction. Building & Safety Services Service Classification Type of Service ICC Certified Plans Examiners On-Site and On-Call California Licensed Structural Engineers On-Call ICC Certified Building Inspectors On-Site and On-Call CASp Specialists On-Call ICC Certified Permit Technicians On-Site and/or On-Call Certified Code Officials On-Site and/or On-Call Willdan is qualified to support the City of Hermosa Beach with a Team that will adapt the furnished services to champion the purpose and direction of the City. Page 376 of 731 Proposal for On-Call Development Plan Review and Support Services 8 Building Official Building Inspection Permit Technician Plan Review CASp Fire Disaster Recovery Code Enforcement Page 377 of 731 Proposal for On-Call Development Plan Review and Support Services 9 Plan Review Services Willdan will provide the City of Hermosa Beach with Licensed Professionals and ICC Certified Plans Examiners who have a minimum of two (2) years experience. We understand that response time for plan reviews is crucial, and we intend to return comments as outlined in the City’s Proposal. Our Plans Examiners continually attend training courses and conferences to stay current with the Code adoptions and amendments. Service Approach Plans Examiners verify accuracy and compliance with the following design elements: Review plans and applications for conformance to all applicable Federal, State, and City Building Codes; including structural, electrical, mechanical, plumbing, fire/life safety, California Energy Regulations, and accessibility laws Coordinate with applicable City Departments and Los Angeles County Agencies (Health, Water, Environmental, Air Pollution, etc.). Coordinate with City Administrative Staff to route plans to appropriate Departments and track progress Provide Applicant with plan review correction comments to achieve conformance Issue approved Permits Respond to inquiries on the phone, in-person, and via e-mail Schedule inspections, coordinate with Staff, maintain files, and update permit system Attend meetings as required Plan review can be performed on-site, off-site, or a combination of both (subject to the satisfaction of the City) Willdan’s ICC Certified Plans Examiners are experienced in reviewing compliance of accessibility and life-safety with the current Edition of the California Codes and Standards in conjunction with the supplemental documents (i.e. structural calculation packages, Title 24 Reports, Geotechnical Reports, Permit Application, project valuation, proposed square footage, etc.). There are no limitations for the types of construction that will be reviewed as our Plans Examiners are qualified analyzing new construction, additions, remodels, Tenant Improvements, and reconstruction projects associated with residential, commercial, mixed-use, and industrial projects. Additional Services Approach Our Plans Examiners are attentive to customer service. To minimize the number of review cycles, Willdan enforces a streamlining process where Plans Examiners are accessible by phone, email, and in person. It is a standard practice for Plans Examiners to call the Design Professional(s) after the second (2nd) review if the project does not appear to be approved on the third (3rd) submittal. We strive to approve submittals by the third (3rd) review cycle. Page 378 of 731 Proposal for On-Call Development Plan Review and Support Services 10 Plan Review Response Times Willdan Plans Examiners will adhere to the City of Hermosa Beach’s response turnaround schedule as follows: TYPE OF PROJECT INITIAL REVIEW SUBSEQUENT REVIEWS Residential Plan Review 8 - 10 business days 5 business days Commercial and Industrial Plan Review 10 business days 5 business days Solar Plans 1 working day 1 working day Expedited plan review services may be provided at the City’s request and on a project basis. Plan Review Flowchart Page 379 of 731 Proposal for On-Call Development Plan Review and Support Services 11 Building Inspection Services Willdan’s Inspectors are ICC Certified and qualified to perform residential, commercial, and industrial inspections ensuring construction complies with the City approved plans, building codes and standards, accessibility, life-safety, and supplemental documents. To comply with the City of Hermosa Beach request, Willdan Inspectors will complete daily inspections of active Permits. Service Approach One Full Time Position with additional Inspectors to be provided as needed. Prepare Daily Inspection Lists/Schedules Coordinate inspections with multiple City Department (when applicable) Familiarize themselves with the City approved plans to verify the on-site/existing conditions are concurrent with those identified on the approved plans, which includes compliance with setbacks, square footage, heights, and other project information. Interact Professionally with Contractors/Developers/Property Owners during field inspections Issue Correction Notices/Stop Work for non-compliant field items Document field changes and inform the applicable City Department of the change Input inspection results and notations into the City’s database Finalize/Expire Permits Investigate Code violations with City Code Enforcement Staff Input inspection information into the City’s Permit tracking system, document violations, and coordinate inspection schedule with administrative support staff Respond to on -call and emergency inspections (when applicable) including after hours and weekends Evaluate emergencies situations ranging from a vehicle crash into a structure to catastrophes/natural disasters Compliance Investigations Enforcement and follow ups for: Green Building Code, on-site grading and drainage, NPDES storm-water (SWPPP), Fats, Oils, and Grease (FOG) Program, recycling verification, and other related duties as assigned. NPDES compliance inspections shall include verification of treatment best management practices (BMP) devices to ensure proper installation and operation pursuant to the City Water Quality Management Plan (WQMP) for a development project Page 380 of 731 Proposal for On-Call Development Plan Review and Support Services 12 Additional Services Approach The Willdan Inspection Team provides additional services to the Clients outside the identified Scope of Work. The Inspection Team will attend pre-construction and construction meetings with City Staff, Contractors/Developers, and Property Owners to aid in resolving field design issues. Inspection Flowchart Page 381 of 731 Proposal for On-Call Development Plan Review and Support Services 13 Permit Technician Services Willdan’s Permit Technicians are ICC Certified and responsible for all Building & Safety Permit document control. They understand the importance of time management, attention to detail, proficient responses, and (most importantly) professional customer service. Service Approach Full Time Position Facilitate correspondence with Applicants via telephone, email, and in person Scan through the submittal package to verify the package is complete. Review all Applications for accuracy and make necessary revisions (i.e. description of Scope of Work, square footage, Construction Type, Use) Review and process Construction and Demolition Debris (C&D) Permits Diversion report plan submissions and diversion reporting. Applicable projects must divert 65% of their C&D debris, submit a Diversion Plan and Diversion Report for their projects. Assess, calculate, review and apply fees for development impact, sanitation, traffic, plan check, permitting, etc. Validate the Contractor’s License is in good standing with the State of California and Workers Compensation Insurance Collect Fees Logging and tracking submittal packages Correspond electronically the corrections/approval of plans with the Applicant Provide technical support to Applicants when applicable Process plan revisions and verify corrections have been satisfactorily made Stamping and Approving Plans Issue Certificate of Occupancy/Temporary Certificate of Occupancy Log, track and follow-up on received reports of unpermitted work Log and track “Stop Work” orders Follow up with violations and issue applicable fees associated with the violation Download and index of As-Built plans for all Permits and manage/maintain the database Additional Services Approach The Willdan Permit Technician Team understands they are the first response for Building & Safety Services. They are knowledgeable in the Permitting process and offer friendly customer service to the residents and community. Page 382 of 731 Proposal for On-Call Development Plan Review and Support Services 14 Code Enforcement Services Willdan’s Code Enforcement Inspectors are Certified and equipped to provide services that are among the most complex and challenging services offered to Government Agencies. Service Approach General code compliance, including nuisance, substandard housing, and dangerous buildings enforcement. Inspection services for HUD section 8 programs. Review, study, and analysis of existing programs. Development of ordinances and writing of grant proposals. Neighborhood cleanup and improvement programs. Community education programs. Development of educational materials. Vehicle abatement and parking enforcement. Assist in enforcement, including preparation and participation in prosecution by City and District Attorneys. The registration and enforcement of vacation rentals. Investigate complaints from the Public and City Staff regarding violations of the municipal codes, ordinances, standards, specifically regarding dangerous buildings and nuisances. Proactively engage with residents, Property Owners, Business Representatives, and other stakeholders to explain the nature of the violations and encourage voluntary compliance. Issue courtesy notices of violation for non-compliance according to applicable codes and regulations. Draft and execute inspection warrants in accordance with legal procedures as needed to perform inspections. Facilitate appeals hearings as necessary to ensure due process. Conduct follow-up inspections to verify compliance with issued notices. Additional Services Approach Our Code Enforcement Team Members are familiar with the Code requirements and procedures related to the abatement of dangerous buildings by utilizing the Demolition and Abatement program as a tool to assist the community and neighborhoods, by removing buildings that are dangerous, blighted, and structurally unsound. Our Team will educate and collaborate with Property Owners to resolve matters without using the abatement process. However, when compliance cannot be achieved with responsible parties, our Team will utilize all legal means necessary to safeguard the community via the abatement process. Page 383 of 731 Proposal for On-Call Development Plan Review and Support Services 15 The Willdan Advantage While we offer a wide range of services, Willdan’s Team understands every Client requires personalized solutions. We offer a variety of customizable services to each Client making us an ideal partner. CASp Services Our CASp Plans Examiners and Inspectors provide accessibility evaluations of the building and site to report non-compliant accessibility implementations. If requested by the City, the CASp Inspector may assist with legal support and act as an expert witness. CASp Inspection services are conducted with a minimum of 24-hour notice. Disaster Response & Inspection Services For over two decades, we have assisted local and regional communities recovering from firestorms, floods, earthquakes, landslides, mudslides, and other disasters. Amid the turmoil, Willdan supports communities with rebuilding their homes and businesses while ensuring the protection of public life-safety. We are equipped to promptly mobilize during catastrophes/disasters, emergencies, and pandemics allowing us to establish a reputation for innovative disaster recovery assistance approaches. The Willdan Team is ready to assist by providing efficient means of reviewing and approving building Permit Applications as well as providing prompt construction inspections for affected Property Owners. We understand that most local and regional Government Agencies are hard pressed to maintain normal services while assisting residents and businesses impacted by a major disaster. For example, on April 11, 2023, Willdan signed a contract with the Town of Paradise to perform Building and Safety plan reviews and inspection services for their on-call Post-Fire Rebuilding Assistance project. Paradise was in the direct line of the 2018 Camp Fire, at the time the deadliest and most destructive wildfire in California’s history. Fire Services Willdan’s Fire Service Team specializes in critical fire life-safety protection serving Municipalities throughout California for over 45 years. We will work with the City to establish a system that works best for the City. The Team is comprised of both ICC and State Certified Plans Examiners, Inspectors, Fire Marshals, and fire protection Engineers to fulfill the broad range of critical fire life-safety protection services. Willdan assisted communities with recovery from the following disasters: Town of Paradise Firestorm Northridge Earthquake Loma Prieta Earthquake Whittier Narrows Earthquake Berkeley Tunnel Firestorm Malibu Flood Malibu-Topanga Firestorm Oakland Firestorm Calabasas Flood Page 384 of 731 Proposal for On-Call Development Plan Review and Support Services 16 Willdan Engineering’s Supplemental Services Willdan provides supplemental services to Municipalities upon request. The additional services include, but not limited to: Field engineering, investigations, assessments, and reports. Scanning or electronic conversion, and indexing, of permits, construction plans, drawings, reports, calculations, documents, records, maps, plot plans, microfiche, etc. Development of public information materials, including, but not limited to, forms, technical handouts, brochures, manuals, website enhancements, etc. Optimizing solutions pertaining to energy savings System improvements to ensure optimal performance and resiliency Innovative design to address environmental challenges Commissioning and retro-commissioning services for new and existing infrastructure Analysis audits, planning, and modeling services for engineering projects Designs for civil infrastructure, performance contracting, and design-build projects Construction Management Public Works Traffic Management Stormwater Drainage and Flood Control Geotechnical Right-of-Way Engineering Constructability Review Safety Lighting Landscape Architecture Historic Resources Municipal Financial Services Quality Assurance Energy Performance Page 385 of 731 Proposal for On-Call Development Plan Review and Support Services 17 Roles and Responsibilities Willdan’s Responsibilities Willdan shall provide all Building & Safety and Code Enforcement Team Members supplies, equipment, software, Code books, and vehicles required to fulfill the Agreed Contract. Willdan shall provide sufficient number of qualified Engineers, Plans Examiners, Combination Inspectors, Permit Technicians, and Code Enforcement Inspectors who are available to meet the varying workload demands in the City. Willdan shall provide the City with a Core Back-Up Team that is established to ensure the City is sufficiently always staffed. Willdan shall provide all requested services outlined in this RFP City’s Responsibilities The City has the right of refusal for any assigned Employee and may request an alternate at any time. Designated Building Counter and area to include four (4) desk cubicles with computers, phones and internet connections Use of Plan Room Use of Permit file cabinets and wall files Use of City copier, fax machine, paper, and equipment Project Management Plan Communications Approach The Willdan Project Management Team emphasizes the importance of maintaining effective, on-going communication with our clients. Our Team Members will maintain direct, face-to-face contact with City Staff and the Public on a regular basis. At all other times, our Team Members can be reached by e-mail or telephone and are prompt in returning e-mails and telephone calls. Quality Assurance/Quality Control Willdan Engineering operates under a daily company-wide Quality Assurance/Quality Control (QA/QC) Program. This program is very effective by ensuring a seamless process of day-to-day operations. To safeguard quality control, the Willdan Team is furnished with prevailing tools for tracking plan reviews, issues iPhones and laptop/iPad computers for communication, and supplies field equipment including smart levels, tape measures, hard hats, safety vests, etc. Inspection logs and reports are reviewed weekly by the Willdan Project Manager to monitor construction progress. The Project Manager will consult with the jurisdiction’s Building Official when deficiencies arise and recommend potential solutions. Once a solution is implemented, Willdan will update the quality control procedure. Willdan has built an excellent reputation with our services, leading other jurisdictions to approach us to assist with their special projects. Page 386 of 731 Proposal for On-Call Development Plan Review and Support Services 18 Experience and Qualifications Willdan’s Building & Safety and Code Enforcement Team provides services to over 100 Municipalities in California, mostly within the Southern California region. As such, our Team Members are well versed in identifying problems and issues within Municipalities and knowledgeable to provide adequate solutions promptly. Summary of Relevant Clients The table below highlights some of our Team’s recent experience in providing the same scope items as being requested by the City of Hermosa Beach. City Contact Name, Phone Number, E-Mail Address Service Dates City of Bellflower 16600 Civic Center Drive Bellflower, CA 90706 Elizabeth Oba Director of Planning & Building Services (562) 804-1424 x2276 eoba@bellflower.org 2024 to Present Project Size $4.5M Willdan was recently selected to provide in-house Building Official, Building & Fire Plans Examiners, Building & Fire Inspectors, Fire Marshal, Permit Technicians services, and Accessible Compliance Review. Our Scope of Work covers residential and non-residential applications, including structural, fire, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation. Staffing Building Official: Alan Cook Building Inspector: Walter Jones Plans Examiners: Mazen Dudar and Ali Alvandi Permit Technicians: Virginia Carrillo and Monique Acevedo Fire Services: Dennis Grubb City Contact Name, Phone Number, E-Mail Address Service Dates City of El Segundo 350 Main Street El Segundo, CA 90245 Michael Allen, AICP Community Development Director (310) 524-2345 mallen@elsegundo.org 2012 to Present Project Size T&M Based Willdan is currently providing electronic Building Plans Reviews, Fire Plan Reviews, Permit Technicians, and Accessible Compliance Review services. Our Scope of Work includes verifying residential, commercial, and industrial structures structural, fire, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation compliance. Staffing Building Official: Sarkis Nazerian Building Inspector: Dominick Arauz Plans Examiners: Mazen Dudar Permit Technicians: Trameka “Meka” Gitchuway Page 387 of 731 Proposal for On-Call Development Plan Review and Support Services 19 City Contact Name, Phone Number, E-Mail Address Service Dates City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Karina Banales City Manager (310) 377-1521 kbanales@cityofrh.net 1980 to Present Project Size Open Contract Willdan is currently providing in-house Building Official and Building Inspectors; and on-call Building Plans Examiners, Permit Technicians, Accessible Compliance Review services. Our Scope of Work covers residential and non-residential applications, including structural, fire, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation. Staffing Building Official: Sarkis Nazerian Building Inspector: Jamie Bruccoleri Plans Examiners: Mazen Dudar and Carl Wilson Permit Technicians: Anallyce Armstrong and Barbara Koch City Contact Name, Phone Number, E-Mail Address Service Dates City of Rolling Hills Estates 4045 Palos Verdes Drive North Rolling Hills Estates, CA 90274 Jeannie Naughton Community Development Director (310) 377-1577 x115 jeannien@rollinghillsestatesca.gov 1997 to Present Project Size T&M Based Willdan is currently providing in-house Building Official and Building Inspectors; and on-call Building Plans Examiners, Permit Technicians, Accessible Compliance Review services. Our Scope of Work covers residential and non-residential applications, including structural, fire, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation. Staffing Building Official: Sarkis Nazerian Building Inspector: Jamie Bruccoleri Plans Examiners: Mazen Dudar and Carl Wilson Permit Technicians: Anallyce Armstrong and Barbara Koch Page 388 of 731 Proposal for On-Call Development Plan Review and Support Services 20 City Contact Name, Phone Number, E-Mail Address Service Dates City of Sierra Madre 232 W Sierra Madre Boulevard Sierra Madre, CA 91024 Vincent Gonzlez Director of Planning (626) 355-4239 vgonzalez@cityofsierramadre.com 1999 to Present Project Size $4M Willdan is currently providing in-house Building Official, Building Plans Reviews, Building Inspections, Fire Marshal, Accessible Compliance Review, and Civil Plan Review services. Our Scope of Work covers residential and non-residential applications, including structural, fire, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation. Staffing Building Official: Sarkis Nazerian Building Inspector: Robert “Bob” Keshishyan Plans Examiners: Mazen Dudar Permit Technicians: Anallyce Armstrong and Barbara Koch Fire Services: Randy Metz Page 389 of 731 Proposal for On-Call Development Plan Review and Support Services 21 Recent Experience The table below highlights some of our Team’s recent experience in providing the same scope items as being requested by the City of Hermosa Beach. Client Building & Safety, Code Enforcement, and Fire Services Building Official Building Plan Review Building Inspection Permit Technician CASp Disaster Response Code Enforcement Fire plan Review Fire Inspection City of Bellflower City of Big Bear City of El Segundo City of Fullerton City of Grand Terrace City of Hermosa Beach City of Indian Wells City of La Puente City of Long Beach City of Manhattan Beach City of Moreno Valley City of Norco City of Ontario City of Pomona City of Rancho Cucamonga City of Redlands City of Rolling Hills City of Rolling Hills Estates City of San Bernardino City of Sierra Madre City of Tustin Page 390 of 731 Proposal for On-Call Development Plan Review and Support Services 22 Experience and Qualifications of Key Personnel Project Team Members Jamie Bruccoleri, CBO, CFM, has been selected to be the Project Manager to oversee the City of Cypress’s Building & Safety Services. Jamie is an experienced Building Official, Fire Marshal, and Project Manager specializing in life, health, and safety building codes. She has proficient knowledge in building inspections, plans examinations, and overseeing Building & Safety operations. She will be responsible for ensuring the City’s day-to-day operational needs are met. Patrick Johnson, PE, CBO, is the Director of Willdan’s Building and Safety Division. As the Principal-in-Charge, Patrick is responsible for overseeing all Community Development services company wide as well as providing structural and non-structural plan review. Patrick serves as a forensic engineer responsible for justifying probable causes of structural damage caused by expansive soils. He also provides Building Official Services to multiple Municipalities. Patrick and Jamie will work with the City of Cypress’ Public Works Department regularly to guarantee the provided services exceed the City’s requirements. Our Team will meet regularly with City Personnel and communicate via phone or email with the Director to verify the following: Staffing meets the City’s needs. Performance of plan reviews are to the satisfaction of the City. General performance of Willdan Team Members. Monthly invoices and task orders issued to the City for services. Monitor project budgets to verify compliance with contract limitations. Provide all necessary tools and equipment for Willdan Team Members Provide continuing education to employees necessary for maintaining current certifications. Review daily hours and weekly timesheets submitted by Team Members. Perform regular reviews of Team Members. Team Member Professional Certification/License/Registrations Relevant Projects Jamie Bruccoleri, CBO, CFM Building & Safety Project Manager 15 years of Experience ICC Building Official ICC Fire Marshal ICC Commercial Building Inspector ICC Building Plans Examiner State of California Safety Assessment Program (SAP) CA DSW Local Project Manager Services, Cities of El Segundo Hermosa Beach, Rolling Hills, Rolling Hills Estates, and Santa Monica. Private Firm Project Manager, Sovereign Nations in Cabazon, Indio, and Palm Springs Patrick Johnson, PE, CBO Principal-in-Charge 27 years of experience Civil Engineer, California No. 67960 ICC Plans Examiner ICC Building Inspector ICC Building Official Disaster Response Team Member, California Building Officials ICC Building Code Official and Code Specialist Building Official Services, Cities of Banning, Big Bear Lake, Highland, Loma Linda, March JPA, and Rancho Mirage, CA. Page 391 of 731 Proposal for On-Call Development Plan Review and Support Services 23 Mazen Dudar, PE Plan Check Engineer 34 years of experience Professional Engineer, California No. 43653 ICC Plans Examiner Senior Engineer for Building and Safety Division of the County of Los Angeles Stefan Chiose, PE, CBO Plan Check Engineer 13 years of experience Professional Engineer, California No. 82816 ICC Building Official ICC Certified Plans Examiner ICC Certified Fire Sprinkler Plan Examiner Plan Check Supervisor and Lead Plans Examiner, Cities of Dana Point, Fullerton, Long Beach, Ontario, and Orange Aaron Cowen, PE, CBO Plan Check Engineer 30 years of experience California Professional Engineer, No. 58878 ICC Building Official ICC Plans Examiner Plan Check Services, Cities of Highland, Loma Linda, Moreno Valley, and Tustin. Counties of Los Angeles, Riverside, and Orange Daniel Crawford, CASp, CBO, Building Inspector 35 years of experience Certified Access Specialist CASp ICC Certified Building Official ICC Building Code Specialist ICC Accessibility Inspector/Plans Examiner ICC Building Plans Examiner CASp Services for Residential, Multi-family, Commercial, City Parks, and Precise Grading Plan Review Projects Plan Review Services in compliance with California Code and Standards Juliet DeMoss, PE Plan Check Engineer 43 years of experience Masters, Structural Engineering, University of Southern California BS, Civil Engineering, University of Washington ICC Building Official ICC Certified Plans Examiner Plan Check Engineer in Various Municipal Jurisdictions Carl Wilson, PE, CPE Plan Check Engineer 39 years of experience BS, Civil Engineering, University of New Haven, Connecticut Civil Engineer, California No. 32340 ICC Building Official ICBO, ICC Plans Examiner Plan Check Engineer for City of Rolling Hills Estates Plan Check Engineer for City of Maywood Ted Beckwith, PE, SE Plan Check Engineer 37 years of experience Registered Structural and Civil Engineer ICC Building Official ICC Plans Examiner Supervising Plan Check Engineer San Bernardino, CA Dominick Taliulu, EIT Plans Examiner 2 years of experience EIT Certification ICC Plans Examiner Plans Examiner for Various Municipal Jurisdictions Ryan Miller, EIT Plans Examiner 15 years of experience EIT Certification Plans Examiner for Various Municipal Jurisdictions Russell Peirson Senior Building Inspector years of experience Auto-CAD Certification – Architectural/Electro-Mechanical, MTI College, Colton, CA ICC Commercial Building Inspector ICC Combination Inspector Senior Building Inspector for Various Municipal Jurisdictions Jordan Wiley Senior Building Inspector years of experience AA, Business Administration, Saddleback College, Mission Viejo, CA Certificate of Construction Principals, Anaheim, CA ICC Certified Building Official ICC Certified Fire Marshal ICC Building Code Specialist Senior Building Inspector for City of Laguna Woods Page 392 of 731 Proposal for On-Call Development Plan Review and Support Services 24 ICC Building & Fire Inspector/Plans Examiner ICC Accessibility Inspector/Plans Examiner John Hartley Building Inspector 17 years of experience ICC Building Official ICC Plans Examiner ICC Building Inspector CACEO Code Enforcement Officer Post Disaster Safety Officer Senior Building Inspector for City of Signal Hill Wesley Remaklus, CASp, CBO Senior CASp Building Inspector 10 years of experience AS, Construction Management, College of the Desert, CA AS, Fire Technology, College of the Desert, CA ICC Certified Building Official ICC Fire Code Specialist ICC Building Code Specialist ICC Master Code Professional ICC Certified Fire Marshal ICC CA Public Accommodations Accessibility Inspector/Plans Examiner ICC Building & Fire Plans Examiner ICC Building & Fire Inspector ICC Accessibility Inspector/Plans Examiner Senior CASp Building Inspector for City of Indian Wells and Various Municipal Jurisdictions Barbara Koch Permit Technician 11 years of experience BA, Political Science, University of California, Irvine MPA, University of La Verne, La Verne ICC Permit Technician Building Permit Technician for City of Rolling Hills Building Permit Technician for City of Rolling Hills Estates Anallyce Armstrong Permit Technician years of experience ICC Permit Technician Building Permit Technician for Various Municipal Jurisdictions Page 393 of 731 Proposal for On-Call Development Plan Review and Support Services 25 Required Forms Certification of Proposal Page 394 of 731 Proposal for On-Call Development Plan Review and Support Services 26 Non-Collusion Affidavit Page 395 of 731 Proposal for On-Call Development Plan Review and Support Services 27 Compliance with Insurance Requirements Page 396 of 731 Proposal for On-Call Development Plan Review and Support Services 28 Acknowledgement of Professional Services Agreement Page 397 of 731 Proposal for On-Call Development Plan Review and Support Services 29 Mandatory COVID-19 Vaccination for the City of Hermosa Beach Consultants Page 398 of 731 Proposal for On-Call Development Plan Review and Support Services 30 Cost Proposal As requested by the City of Hermosa Beach, Willdan has uploaded a separate cost proposal to Planetbids. Appendix - Resumes Page 399 of 731 31 Patrick Johnson, PE, CBO Director of Building and Safety Patrick Johnson has 20 years of construction and engineering experience and is a registered engineer specializing in lightweight commercial, industrial, and residential structures. He has plan checked several tilt-up warehouse buildings up to 2.3 million square feet and numerous structures consisting of braced and moment frames for lateral resistance, prestressed concrete structures, and multi-story buildings up to six stories in height. As Director of Willdan’s Building and Safety Division, Mr. Johnson is responsible for overseeing all Building and Safety services company-wide as well as providing structural plan review. He has attended code enforcement and seismic application seminars and has received his Master of Engineering degree, specializing in structures, from California State Polytechnic University. Patrick has served as acting building official for the cities of Big Bear Lake, Loma Linda, and Rancho Mirage. He has served as a forensic engineer responsible for justifying probable causes of structural damage caused by expansive soils. As a project manager for Willdan’s On-call Building Official and Building and Safety Services contracts, Mr. Johnson works with town/city managers to plan, organize, direct, and administer the activities of their Building and Safety Departments, including building inspections; inspection of construction; and general rehabilitation or repair of commercial, residential, and industrial properties. He has overseen reviews of building plans, calculations, and specifications for proposed structures; administered building and safety code enforcement; and reviewed construction plans to ensure they meet building codes and zoning regulations. Mr. Johnson also oversees inspectors monitoring construction sites to determine whether structures and systems have been installed to meet all construction codes and ordinances for public safety. Work Experience Building Official, Building Inspection, Plan Review, Permitting Services, Town of Oakland, FL. Principal-in- Charge. Building Inspection and Plan Review Services, City of Clermont, FL. Principal-in-Charge. Building Inspection and Plan Review Services, City of Winter Garden, FL. Principal-in-Charge. Building and Development Review Services, Pinellas County, FL. Principal-in-Charge. Building Inspection and Plan Review Services, Marion County, FL. Principal-in-Charge. Building Inspection and Plan Review Services, Alachua County, FL. Principal-in-Charge. Building Inspection and Plan Review Services, Sarasota County, FL. Principal-in-Charge. Building Official, Building Inspection, Plan Review, Permitting Services, Osceola County, FL. Principal-in-Charge. Building Official Services, Cities of Banning, Big Bear Lake, Highland, Loma Linda, March JPA, and Rancho Mirage, CA. Building Official. EDUCATION BS, Structural Engineering, University of Iowa, Iowa City, IA MEng, California State Polytechnic University Pomona, CA PROFESSIONAL CERTIFICATIONS California Professional Engineer, CE#67960 Arizona Professional Engineer, CE#50435 Colorado Professional Engineer, CE#43704 Nevada Professional Engineer, CE#20699 ICC Building Official ICC Plans Examiner ICC Building Inspector 20 YEARS OF EXPERIENCE Page 400 of 731 32 Jamie Bruccoleri, CBO, CFM Project Manager Ms. Jamie Bruccoleri is an experienced Building Official, Fire Marshal, and Project Manager specializing in life, health, and safety building codes combined with proficient knowledge in building inspections, plans examinations, and overseeing Building & Safety operations. She is competent in educating Licensed Professionals and Property Owners with the regulations and standards applicable to construction practices. Her technical knowledge and attention to detail is relevant while reviewing plans to verify the design complies with Code standards and regulations, as well as in the field when observing craftsmanship, materials, and detecting deviations from City approved plans. Jamie is adept in recognizing hazardous conditions pertaining to structural stability during plans examination and field inspections. She is proficient with writing technical evaluation reports, identifying non- compliant inspection observation issues, while referencing the Codes and other applicable regulations. Additional skills she offers include preparing budgets, scheduling work, resolving complex issues, revising fee schedules, client liaison, and team management. Jamie is able to establish and maintain professional relationships with Licensed Professionals, Developers, Contractors, and City Staff. Relevant Project Experience Building Official, Fire Marshal, and Plans Examiner, SAFEbuilt, Bellflower, CA. As the Building Official and Fire Marshal, Jamie’s responsibility was to ensure the health, life, and safety of the City of Bellflower’s residents and community, She worked directly with City Staff, Field Staff, and Office Staff to maintain communication and operations efficiency. Additionally, Jamie worked with the Public to assist their understanding of code interpretations, as well as resolving complicated deficiencies. Other duties Jamie performed as the Building Official and Fire Marshal include preparing budgets, reviewing monthly billing invoices, and writing reports for complicated building and safety related issues within the City. As the Plans Examiner, Jamie was responsible for guaranteeing the submitted plans for commercial and residential projects were compliant to the state and municipal building codes and standards. Project Manager, SAFEbuilt, Palm Springs, CA and Cabazon, CA. While working with multiple sovereign nations, Jamie was promoted to Project Manager. As Project Manager, Jamie was the liaison between the Client and Management, oversaw Office Staff, managed multiple building project budgets, coordinated inspections, and established a productive working relationship with the project’s General Contractor and Subcontractors to ensure the timely completion of the projects. In addition, Jamie performed other essential office functions as needed to ensure efficient services were always provided. Jamie held multiple positions while working with the sovereign nations. She successfully provided building services in support of new construction and renovations for residential and commercial projects, Casino Renovations, Casino/Hotel/Restaurant/Spa/Arena/Cultural Center/Office Space Facility Inspections, and COVID-19 Reopening Assessment Plans. During her tenure Jamie assumed positions of increasing responsibility. EDUCATION BA, Architecture, University of Southern California PROFESSIONAL CERTIFICATIONS ICC Building Official ICC Certified Plans Examiner ICC Fire Marshal ICC Commercial Building Inspector State of California Safety Assessment Program – CA DSW Local 6 YEARS OF EXPERIENCE Page 401 of 731 33 Corrie Kates, CBO Assistant Project Manager Corrie Kates is available to provide Building Official services including division or department wide management services to our clients on a full-time, part-time, and/or on- call basis. Relevant Project Experience Building Official, City of Redlands, California. Mr. Kates served as the Interim Building Official on two different vacancies for the City. He was responsible for managing the building and safety department for the City. Building Official, City of Orange, California. Mr. Kates served as the Interim Building Official. He was responsible for managing the building and safety department for the City. Building Official, City of Laguna Woods, California. Mr. Kates served as Interim Building Official and manages Building and Safety and code enforcements services for the City. Building Official, City of Carmel-by-the-Sea, Monterey, California. Mr. Kates served as the Interim Building Official. He was responsible for managing the building and safety department for the City. Mr. Kates oversaw building administration, processing of complex Building Code issues and dispute resolution. Deputy City Manager/Community Development Director & Building Official City of Scotts Valley, California. Manage City Council projects and daily administrative duties related to managing a City. Which include a full service Police Department with 27 sworn officers and administrative support, City Hall which houses Planning, Building, Code Enforcement, Finance and Administration with 17 full time employees, full service Waste Water Treatment Plant and water recycling program with approximately 25 employees, a full service Public Works Department consisting of approximately 15 full-time and part-time employees and a full service Parks and Recreation Department that manages approximately six (6) City Parks, Senior Center, Community Center and Day Care services with approximately 20 full time and part-time employees. Negotiate Development Agreements, Memorandums of Understanding with local developers and joint participation agreements with the Department of Housing and Community Development (DHCD) for a 125 room Hotel and related amenities, 160,000 square foot Town Center Development and 300-unit housing project. Representative for the City’s Successor Agency Board regarding the sale of City assets and managing the properties for future affordable housing and municipal services and land disposition. Working with Investment Companies and Developers to enhance Economic Development opportunities to locate and retain businesses in Scotts Valley. Develop incentive programs, such as tax deferrals, fee deferrals/waivers, and long-term financing assistance and joint intergovernmental financing programs through such programs as I-Bank, EDA, etc. Manage any claims that go through the local JPA, the Monterey Bay Area Self Insurance Agency (MBASIA) and negotiate contracts for the City regarding claims and prepare reports regarding Contract Services with the City. Also negotiate with the local employee unions regarding salaries, pensions, budgets and employment benefit packages, etc. EDUCATION 1987-1989, Master of Public Administration and Real Estate Finance, University of Southern California 1982-1986, BS, Public Administration and Urban and Regional Planning & Architecture, University of Southern California PROFESSIONAL CERTIFICATIONS ICC Building Official 34 YEARS OF EXPERIENCE Page 402 of 731 34 Aaron Cowen, PE Plan Check Engineer Mr. Aaron Cowen, a registered Civil Engineer in California, is a Plan Check Engineer for the Building and Safety Division. Aaron has more than 28 years of experience in the engineering field including design, drafting and plan check experience. Mr. Cowen’s experience includes the design of wood structures, cantilevered concrete decks, thin-wall concrete shells, retaining walls, foundation systems, and design calculations. Prior to joining Willdan, Mr. Cowen’s previous engineering experience includes the position of Senior Engineer with a Southern California engineering firm. In this capacity, he was design lead on numerous projects, provided on-site field inspections, and was responsible for the management and administration of all engineering data and information. Relevant Project Experience Plan Check. Plan check projects include university buildings, single and multi-family homes, industrial buildings, commercial warehouses, restaurants, motels, solar plans, and numerous tenant improvements. Sample Jurisdictions: City of Tustin City of Loma Linda County of Riverside City of Moreno Valley Orange County County of Los Angeles City of Highland City of Irvine East Campus Housing Structure project including over 600,000 SF of student housing units. He performed the complete structural plan check on this project which included a five-story wood framed housing structure and reinforced concrete and light gauge steel framed community center. Plans included 140 sheets of structural plans and details and over 2500 sheets of calculations. He numerically and conceptually spot checked all structural aspects of project including gravity, lateral, connections, superstructure, raised reinforced concrete slab, reinforced concrete columns, post-tension slab foundations, wood shear walls, retaining walls, trusses, steel stairs, parking structure, multi-level hold-downs. Over 100 issues were discovered and corrected including numerical, conceptual, and coordination errors between calculations and plans. EDUCATION California State University-Long Beach BS Civil Engineering Irvine Institute of Technology Masters Science Structural Engineering PROFESSIONAL CERTIFICATIONS California Professional Engineer, CE#58878 ICC Plan Examiner # YEARS OF EXPERIENCE Page 403 of 731 35 Anallyce Armstrong Permit Technician Ms. Analycce Armstrong is available to assist our Southern California clients with permit technician services. Ms. Armstrong has municipal juridiction permit technician experience and is familiar with a variety of permitting software programs. Relevant Project Experience Various Municipal Jurisdictions – Permit Technician. • Educated customers regarding necessary permits and general code compliance of proposed projects • Received and reviewed building applications from customers • Assessed scope of project and relevant permit requirements • Verified that projects have obtained all necessary approvals • Verified professional and contractor licensing • Calculated and verified valuations and fees • Issued permits as authorized • Tracked plan check applications from submission until approval and routed plan checks to appropriate personnel • Logged inspection requests and prepare field files for daily inspection for building inspections • Prepared Certificate of Occupancy as required • Assisted building inspectors in coordinating inspection requests • Performed clerical duties for building departments as requested PROFESSIONAL CERTIFICATIONS ICC Permit Technician Certificate YEARS OF EXPERIENCE Page 404 of 731 36 Barbara Koch Permit Technican Barbara Koch has 11 years of experience in the permit technician field. She assists Willdan’s Southern California clients with permit technician services including plan check intake and building permit processing and issuance. She has experience as a permit technician for both Building & Safety and Public Works Departments. Ms. Koch’s duties include working with different agencies to make sure projects have obtained all necessary approvals prior to permit issuance, and coordination and routing of construction documents to the appropriate staff for plan review and approval. She provides excellent customer support at the counter and over the phone and assists with the resolution of resident inquiries and complaints. Ms. Koch helps applicants with their permit applications, fee calculations, and reviews submittals to ensure completeness and accuracy. She also has experience with document scannin g, records maintenance, and document preparation for storage. Ms. Koch has experience using a variety of permitting software programs utilized in different municipalities. Ms. Koch is fluent in Spanish and Armenian. Relevant Project Experience Willdan, California. Building Permit Technician for a variety of jurisdictions including: City of Rolling Hills City of Rolling Hills Estates City of Rosemead City of La Puente City of El Monte City of Goleta City of Rolling Hills Estates, California. Permit Technician. Served as permit technician for Building & Safety and Public Works. Responsible for initial contact & assistance in filling out accurate paperwork, plan intake, fee calculations, and permit issuance. Calculated fee increases for City on an annual basis. Transitioned the City from paper permits to electronic permit issuance during the pandemic. Established electronic permit database. Manhattan Beach Mall Plan Check Services, City of Manhattan Beach, California. Plan Routing/Coordination. Willdan was the project manager for a mall expansion project that involved all disciplines from Building and Safety, Planning, Civil, Fire, and Geotech. Coordination was made through City staff and Willdan reviewers as well as close coordination with the development team. Participated in weekly meetings. Cities of Rosemead, La Puente, Goleta, El Monte, California. Permit Technician Acted as backup permit technician when main permit technician was out. Calculated fee increases for Cities on annual basis. Helped with plan intake/routing/coordination. City of Rosemead, California Administrative Intern Responsible for various projects for City Manager including drafting ordinances and staff reports, participating in and taking minutes for a Public Art ad hoc Committee. Responsible for various projects with City Clerk’s office including City Council minutes, database upkeep. Provided administrative assistance in reception, including phones and support with residents, social media, research, creating Powerpoint presentations, and purchasing. Assisted in Public Safety, helping out residents with concerns and keeping animal licensing updated. EDUCATIO N MPA, University of La Verne, La Verne, California BA, Political Science, University of California, Irvine Minor: History; published in UCI Law Journal regarding Napster and copyright infringement PROFESSIONAL CERTIFICATIONS ICC Certified Permit Technician 11 YEARS OF EXPERIENCE Page 405 of 731 37 Carl L. Wilson, PE, CPE Plan Check Engineer As a Plan Check Engineer for Willdan, Carl Wilson possesses extensive structural and life safety plan checking experience. He is responsible for the complete plan checking for a variety of projects, including complex commercial, industrial, institutional, and residential. For the past 34 years, Mr. Wilson has provided computer generated plan corrections for disabled accessibility, life safety, structural, and energy compliance. He is responsible for all plan check phases, including coordination, scheduling, rechecking, code interpretation, and communicating and meeting with applicants. Relevant Project Experience City of Rolling Hills Estates, Building Plan Check, 608 Silver Spur - Mr. Wilson was the Plan Check Engineer who provided as-needed building plan review services for the existing building. City of Maywood, Building & Safety Plan Check - Provide building and safety plan check services. Review private developments in accordance to adopted building, plumbing, mechanical, electrical, disabled access, and energy codes. City of Rolling Hills Estates, Building Plan Check, 627 Deep Valley - Mr. Wilson was the Plan Check Engineer who provided building code plan review services for commercial developments on 627 Deep Valley. City of Rolling Hills - Plan Checker - Mr. Wilson is providing building plan check and grading plan check services for this assignment. County of Los Angeles Department of Public Works - Plan Check Engineer - Mr. Wilson is providing as-needed building plan check services that includes architectural, life-safety, structural, energy, disabled access, plumbing, mechanical, electrical, and grading. Mr. Wilson has provided plan check services for the following types of facilities: city hall remodels unusual retaining wall and foundation systems fire and police station facilities seismic upgrade of hospitals and public facilities health care facilities large multi-use casino/assembly occupancies large religious/church facilities senior citizen centers and senior housing hillside and beachfront custom homes multi-story (hi-rise) hotel facilities multi-story parking structures unreinforced masonry seismic upgrade plan checking wave uprush and coastal protective methods many types of low-rise wood frame structures EDUCATIO N BS, Civil Engineering University of New Haven, Connecticut PROFESSIONAL CERTIFICATIONS Civil Engineer, California #32340 ICC Plans Examiner #92782 39 YEARS OF EXPERIENCE Page 406 of 731 38 Daniel Crawford, CASp, CBO Plan Check Engineer Mr. Daniel P. Crawford Jr. is a Willdan Engineering CBO, CASp, plans examiner and building inspector with more than 33 years of experience including 25 years in Building and Safety. Mr. Crawford’s experience includes plan review of numerous projects in compliance with the California Building, Residential, Plumbing, Mechanical, Electrical, Energy, and Green Codes as well as providing inspections for residential, commercial, and industrial buildings. Mr. Crawford also has extensive experience in CASp related services including plan review and inspections for accessibility compliance. Relevant Project Experience Relevant CBO Experience. Mr. Crawford is a Certified Building Official completing his examinations in July 2020. With 25 years of Municipal Building Department service and 8 years private residential project management and construction, Mr. Crawford has established a well-rounded understanding and daily application of Building Department Administration. Work experiences in both private industry and municipal cities has contributed to his appreciation in both receiving and providing excellent customer services. Mr. Crawford is a valued team member that has the versatility to perform all Building Department Services assigned. Relevant Project Experience. Daniel provides CASp plan review and inspection services to a number of our municipal clients. Projects include: Residential Multi-family; Commercial; City Parks; and Precise Grading Plan Review. Relevant Plan Review Project Experience. Mr. Crawford’s experience includes plan review of numerous projects in compliance with the California Building, Residential, Plumbing, Mechanical, Electrical, Energy, Green and State Codes, that include: Residential and Commercial. Relevant Inspector Project Experience. Mr. Crawford has 25 years’ experience performing Municipal combination lead building inspector assignments to include but not limited to all phases of residential and commercial. EDUCATION College of the Desert, Palm Desert, CA AA, Construction Management AA, Business Supervision & Management PROFESSIONAL CERTIFICATIONS Certified Access Specialist CASp-#276 ICC Plans Examiner ICC Commercial Building Inspector ICC Residential Building Inspector ICC Residential Electrical Inspector California General Building Contractor PC832 Level III Certification 33 YEARS OF EXPERIENCE Page 407 of 731 39 Dominick Taliulu, EIT Plan Check Engineer Mr. Dominick Taliulu is a Willdan Engineering plans examiner with 2 years of experience. Mr. Taliulu’s experience includes plan review of numerous projects in compliance with the California Building, Plumbing, Mechanical, Energy, Green Building and Electrical Codes. Dominick reviews solar plans submitted to our electronic plan review portal and can complete the reviews within one – two days from date of submission. Relevant Project Experience PLAN CHECK Dominick Taliulu’s experience includes plan review of numerous projects in compliance with the California Building, Plumbing, Mechanical, and Electrical, Green Building, and Energy Codes. Plan check projects include single and multi-family homes, medical clinics, industrial buildings, commercial warehouses, commercial buildings, restaurants, motels, solar plans and various tenant improvements. EDUCATION South Dakota School of Mines & Technology BS in Civil Engineering PROFESSIONAL CERTIFICATIONS EIT ICC Building Plans Examiner 2 YEARS OF EXPERIENCE Page 408 of 731 40 John Hartley Senior Building Inspector Mr. John Hartley is a Willdan Engineering senior building inspector with 17 years of experience. Mr. Hartley’s has experience in residential, commercial, and industrial plan review, inspections, and building code requirements. He has served as liaison between assigned Committees, Commissions, and Cities and is effective in making and sustaining real working relationships with contractors, engineers, and City staff. Relevant Project Experience City of Signal Hill, CA. Building Inspector. Mr. Hartley ran the day-to-day operations of the Building Division (assigned, directed, and reviewed work, provided training, conducted performance evaluations and disciplinary reviews) while performing highly technical and professional assistance in building matters and provided bi-monthly reports to City Council. He created and monitored the Division’s budget with effective controls to avert overages and lessen burn rate. And participated in a fee study and wrote a fee resolution that he presented to the City Council. He conferred with legal, police, fire and other necessary authorities regarding code interpretations and applications, which included performing inspections of substandard buildings, gaining right-of-entry into unsafe, dangerous, or hazardous structures for the purpose of inspection, enforcement, and obtaining inspection warrants if right-of -entry is refused. Mr. Hartley served as the Oil Field Coordinator for the City and rewrote the oil code ordinance as it pertained to development and according to State Laws and presented finding to City Council. In addition, Mr. Hartley was the point of contact any time of day or night to determine safety of structures following emergency and natural disasters. JAS Pacific, Los Angeles, CA. Nuisance Abatement Team (NAT) Coordinator. Responsibilities included being the team leader of a five-person team, which included two police officers, one Health Department Representative, the County District Attorney, and one building inspector. Other duties included initiating reports and liens on substandard properties, Inspecting structures for zoning and building code violations, Issuing corrections, and followed through to obtain compliance, and Directing a team of Code Enforcement personnel for the Building Department Regional Consulting Firm, CA. Assistant Building Official. Managed operations of the building department and established policies and procedures while managing four inspectors and three permit technicians at the City of Pomona. As Assistant Building Official, Mr. Hartley reviewed plans and provided customer support explaining code for code compliance to customers at the public counter; performed grading and construction inspections and completed plan reviews for residential, commercial, and industrial projects; inspected residential structures for building code compliance and resolution of code violations; and supervised building inspectors and resolved field issues to satisfaction of all parties. REGISTRATION Certified Building Official, ICC - #530130 Certified Plans Examiner, ICC #530130 Certified Building Inspector, ICC #530130 Certified Code Enforcement Officer, California Association of Code Enforcement (CACEO) Post-Disaster Safety Officer 17 YEARS OF EXPERIENCE Page 409 of 731 41 Juliet DeMoss, PE Plan Check Engineer Ms. Juliet DeMoss, a registered Civil Engineer in California, is a Plan Check Engineer for the Building and Safety Division. Juliet has more than 43 years of experience in the engineering field including design, drafting and plan check experience. Relevant Project Experience Building & Safety Services, City of Hermosa Beach, California. Building Official – Willdan, Mr. Kates serves as the Interim Building Official for the City. He is responsible for managing the building and safety department for the City. Numerous Jurisdictions. Structural Plan Check Engineer. Project Manager for the Structural Plan Check Department, consulting for building departments in numerous jurisdictions. Palos Verdes Engineering, Corp. Structural Design Engineer. Design of residential homes and commercial tenant improvements after the Northridge Earthquake. Douglas Aircraft Company. Structural Analyst. Design of the Stretch DC-10 wing-fuselage, C-17 wing, Fatigue & Fractures and wrote technical reports. The Boeing Company. Structural Analyst. Design of the 737-300 wing and Gulf Stream III wing. Also spent a year as a computer programmer. EDUCATION MS, Structural Engineering, University of Southern California BS, Civil Engineering, University of Washington PROFESSIONAL CERTIFICATIONS ICC Building Official ICC Certified Plans Examiner 43 YEARS OF EXPERIENCE Page 410 of 731 42 Jordan Wiley Senior Building Inspector Mr. Jordan Wiley has been involved in the construction industry for over 14 years and has been an accomplished Building Inspector through ICC for 6+ years. Mr. Wiley is available to assist Southern California jurisdictions with their building inspection needs. Relevant Project Experience Building Inspector City of Laguna Woods, CA Responsibilities: Inspect structures comprised of various building materials including but not limited to concrete, masonry, steel, timber, glass, and composite construction Provide technical assistance to developers, architects, contractors, engineers, homeowners, city staff and the general public Respond to citizen complaints Utilize the City’s Energov software to prepare reports Index building permits and plans for digitization and other pur poses Assist with filing and other administrative support for building-related activities Research to respond to public records requests, prepare correction notices, comprehensive reports, public handouts and other related documents Estimator/Assistant Project Manager Turelk General Contractors - Long Beach, CA Responsibilities: Project managing which includes handling all oversight of each project that I'm responsible for completing. Turned in weekly reports from the field and financial job progressions. Skills Used: Building Code knowledge to help ensure passing of inspections. Estimator, Superintendent & Project Manager Hollister Construction - Anaheim, CA Responsibilities: Interpret plans and estimated costs and quantities of materials needed, drew up and handled RFI’s, RFP’s, punch lists, schedules, change orders, plan changes and all other project comm uniqué and paperwork, supervised superintendents to make sure job and cost schedules were maintained. Was released due to Industry slowdown. Estimator & Project Engineer Wallcon, Inc - Huntington Beach, CA Responsibilities: Interpret plans and estimated costs and quantities of materials needed, consult with architects, engineers and other technical workers to make sure that design intentions are met, drew up and handled RFI’s, RFP’s, punch lists, schedules, change orders, plan changes and all other project communiqué and paperwork, and supervised construction sites. PROFESSIONAL CERTIFICATIONS ICC Permit Technician ICC Commercial Building Inspector ICC Building Inspector ICC Fire Inspector ICC Plans Examiner ICC Commercial Mechanical Inspector ICC Commercial Plumbing Inspector ICC Residential Building Inspector ICC Building Official 14 YEARS OF EXPERIENCE Page 411 of 731 43 Mazen Dudar, PE Plan Check Engineer Mr. Mazen Dudar, a registered Civil Engineer in California, is a Plan Check Engineer for the Building and Safety Division with more than 33 years of plan review experience. His experience includes review of residential, commercial, and industrial plans for Building Code compliance, communicating with design engineers and architects as necessary during plan check stages. Relevant Project Experience Senior Engineer for the Building and Safety Division of the County of Los Angeles for more than 20 years. In this capacity, he was the head of the Plan Check and Research Development section where supervised 30 plan check engineers. His responsibilities included: provided code interpretations conducted preliminary meetings for complicated projects conducted training for plan check engineers reviewed modification requests and alternate methods of construction addressed public concerns prepared engineering reports respond to board of supervisor’s inquiries on political and sensitive projects Mazen also participated in the Building Code adoption process at the local level, as well as participated in National Code hearings. He prepared and trained all 200 employees (plan checkers and inspectors) and contractors on the 2006 IBC during code transition period; training was for an entire week, and included power points on all life and safety chapters as well as select structural chapters. Mr. Dudar conducted involved plan checks for AAE incorporated (Presently Infrastructures Engineers) and acted as Building Official for their contract cities on an as needed basis. During his tenure with the County, Mr. Dudar served as Senior Engineer and office manager for the La Puente field office. He managed and supervised office employees including permit technicians, plan check engineers and inspectors; provided training to plan check engineers on code updates as well as specific training on life safety chapters of the code; developed Building and Safety divisional policies; processed modification and alternate materials requests, and worked with cities under contract for Building Services with the County of LA. EDUCATION California State University, Fresno, Bachelor of Science in Civil Engineering California State University, Fresno, Master of Science in Civil Engineering PROFESSIONAL CERTIFICATIONS California Professional Engineer, CE#43653 ICC Plan Examiner 33 YEARS OF EXPERIENCE Page 412 of 731 44 Russell Peirson Senior Building Inspector Mr. Russell Peirson has more than 30 years of experience in the construction industry, including 20+ years of municipal experience as a building inspector and plans examiner. Russell’s experience includes reviewing building plans and inspecting for correct installation and materials used for state and local code compliance and well as coordination with contractors, municipal staff, and jurisdictional departments. Relevant Project Experience Building Inspector – Various Southern California Municipalities Provides commercial and residential inspections for building, mechanical, electrical and plumbing to ensure that construction, alterations and demolitions comply with State and municipal ordinances. Consults with builders, developers, contractors and homeowners regarding compliance with appropriate codes and ordinances. Investigates unpermitted work. Issued compliance orders and subsequent correspondence. Attends and participates in meetings with municipal departments. Confers with architects, contractors, builders and the public in the field and jurisdiction office; explains and interprets building requirements and restrictions. Utilizes jurisdictions’ permitting software. EDUCATION Auto-CAD Certification – Architectural/Electro- Mechanical, MTI College, Colton, CA PROFESSIONAL CERTIFICATIONS ICC Commercial Electrical Inspector ICC Residential Electrical Certification ICC Accessibility Inspector/Plans Examiner ICC Building Plans Examiner Certification Cal -EMA Safety Assessment Program Certification Build it Green Professional Certification FEMA Incident Command System Page 413 of 731 45 Ryan Miller Plan Check Engineer Mr. Miller is an Engineer in Training (EIT) and graduate of an ABET accredited civil engineering program. He has more than 15 years of experience in drafting/reading plans, and more than 5 years of engineering experience. He is a highly meticulous and resourceful civil engineer with an exceptionally strong engineer knowledge base. Relevant Project Experience WILLDAN Plans Examiner/Checker – Performs technical review of construction documents for completeness, accuracy, and conformance to applicable building codes, ordinances, zoning regulations, and national standards. CONDON-JOHNSON & ASSOCIATES, INC. Project/Field Engineer – Managed field activities and implemented engineering designs for deep foundations, shoring, micropiles, tiebacks, ground anchors, and soil nails. Conducted inspections to ensure that the projects are proceeding on schedule and within budget. Maintained inventory of equipment, supplies, and material needed to perform projects. Created plans and submittals in accordance with the applicable building codes including Caltrans Standard Specifications and Plans. MISSION STEEL Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the fabrication and placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for commercial and residential projects in accordance with the applicable building codes. LAW STEEL Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the fabrication and placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for commercial and residential projects in accordance with the applicable building codes. QUINCY JOIST COMPANY Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the manufacture and erection of steel joists and joists girders for commercial and residential projects in accordance with the applicable building codes. EDUCATION High Tech Institute Associates of Science, CAD/Drafting Technology California State Polytechnic University Bachelor of Science, Civil Engineering REGISTRATION EIT (Engineer in Training) 15 YEARS OF EXPERIENCE Page 414 of 731 46 Stefan Chiose, PE Plan Check Engineer Mr. Stefan Chiose has 12 years’ experience in project management and engineering, with A&E firms and local government. He is experienced in performing technical analyses of plans, specifications, and reports; and reviewing documents for completeness, accuracy, and conformance to applicable codes, ordinances, and national standards. Relevant Project Experience City of Newport Beach, Newport Beach, California. Plan Check Engineer. Reviewed construction drawings plans, commercial and residential architectural and structural plans, and disabled accessibility plans for compliance with the California Standard Building Codes. Prepared correction letters to document deviations in submittals and provided applicants with recommendations to meet minimum code requirements. Mr. Chiose also responded to questions from architects, engineers, and owners regarding codes and other issues with projects, both over the phone and at the public counter. KNA Consulting Engineers, Inc., Irvine, California. Project Engineering. Was responsible for engineering and construction administration. Worked to plan projects, establish project criteria, coordinate project reviews, and ensure the proper implementation of project elements. Cooperated and communicated with project managers and other project participants and collaborated with senior engineers to create more efficient project methods and to maintain the project's profitability. Reviewed the engineering tasks and initiated the necessary corrective actions. Grimm & Chen Structural Engineering Inc., Irvine, California. Project Engineer. Was responsible for structural engineering accurately calculating the required stress load of infrastructure to ensure that they were safe and stable for daily use. Was also responsible for project coordination – tracking performance and analyzing the completion of key goals. Wrote proposals from design development through RFIs. Prepared proposal documentation, cost estimates, and pricing recommendations to management EDUCATION B.S., Architectural Engineering, California Polytechnic State University, San Luis Obispo, CA REGISTRATION Professional Engineer, California #82816 ICC Certified Plans Examiner ICC Certified Fire Sprinkler Plan Examiner 12 YEARS OF EXPERIENCE Page 415 of 731 47 Ted Beckwith, PE, SE Plan Check Engineer Mr. Ted Beckwith is a Willdan Engineering senior plans examiner with 37 years of experience. Mr. Beckwith is experienced in reviewing complex plans for the construction of K-12 public schools and community colleges and performing counter review of minor projects. Relevant Project Experience California Division of the State Architect, Riverside, CA. Senior Structural Engineer (Lead). Managed the daily operations of the Riverside Satellite office associated with the San Diego Regional Office. Review complex plans for the construction of K-12 public schools and community colleges. Perform counter review of minor projects. Review of changes to approved plans in the form of addenda, revisions and change orders. Review of deferred submittal documents including, but not limited to fire sprinklers and curtain wall glazing. Assist the design professionals in providing designs that are not only code compliant but economical. Work with architects, engineers, and school districts to obtain compliance with the California. Building Code especially during design development to achieve better buildings. Willdan, San Bernardino, CA. Supervising Plan Check Engineer. Managed the staff of plan check engineers and developed staff and training programs. Worked in a fast paced environment on plan review of many complex projects. Resolved issues with permit applicants on code interpretation and application to their project with forward thinking. Trained junior level staff in application of the adopted codes in review of plans. Protectively worked with architects, engineers, contractors and owners to obtain compliance with the adopted codes of the state and more than 20 Building Departments. Prepared technical reports for the consideration of the local building official on matters of interpretation and administrative modifications of the building codes. Proficient in Fire Life Safety, Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as Building Department Administration. Scott Fazekas & Associates, Irvine, CA. Supervising Plan Check Engineer. Managed the staff of plan check engineers. Worked in a fast paced environment on plan review of many complex projects. Prepared technical reports for the consideration of the local building official on matters of interpretation and administrative modifications of the building codes to effectively apply the code. Resolve issues with permit applicants on code interpretation and application to their project. Protectively worked with architects, engineers, contractors and owners to obtain compliance with the adopted codes of the state and more than 20 Building Departments. Proficient in Fire Life Safety, Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as Building Department Administration. EDUCATION BS, Civil and Structural Engineering, California State University, Fullerton, CA Certificate in Construction Technology, Riverside Community College, Riverside, CA PROFESSIONAL CERTIFICATIONS Civil Engineer, California No. 48798 Structural Engineer, California No. 4294 37 YEARS OF EXPERIENCE Page 416 of 731 48 Wesley Remaklus Senior Building Inspector Wes Remaklus has more than 20 years’ experience in the construction industry, with 10 years combined working as a Building Official, code enforcement officer and building inspector. Wes is available to assist our southern California clients with their CASp and inspection needs. Relevant Project Experience Willdan – CASp Services – Various Jurisdictions Wes provides CASp plan review and inspection services to a number of our municipal clients. Projects include: • Residential Multi-family • Commercial • City Parks • Precise Grading Plan Review Building Official/Code Enforcement Manager, City of Indian Wells Since 2022, Wes has served as Building Official and Code Enforcement Manager for the City of Indian Wells. In this capacity, his duties include, but are not limited to: • Quality control review of plan checks and inspections • Preparing code updates each cycle for Municipal Code adoption • Resolution of resident inquires and complaints • Building Official Administration, processing of complex Building Code issues and dispute resolution • Contribute the necessary resources to the configuration, implementation and on- going support of an automated permitting system • Participate in the City’s Architectural Review Board • Review discretionary application for preliminary compliance with construction codes • Coordinate with Code Enforcement regarding an aggressive abatement program • Review and update the Building and Safety Procedures Manual • Monthly Reporting of Building and Safety Activities as well as reports required for fee collection and other reports required by the State of California or other government agencies • Processing of Planning Commission and City Council staff reports related to Building and Safety items • Periodic attendance at Planning Commission and City Council meetings Provide emergency and after hours’ inspection and reports of damaged properties of structures EDUCATION AS, Construction Management, College of the Desert, Palm Desert, CA AS, Fire Technology, College of the Desert, Palm Desert, CA REGISTRATION ICC Building Official ICC Master Code Professional ICC Plans Examiner ICC Residential Building Inspector ICC Combination Inspector ICC Commercial Mechanical Inspector ICC Commercial Electrical Inspector 10 YEARS OF EXPERIENCE Page 417 of 731 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746-3443 562.908.6200 | 800.499.4484 | Fax: 562.695.2120 www.willdan.com Page 418 of 731 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Page 1 of 9 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL DEVELOPMENT PLAN REVIEW AND SUPPORT SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND WILLDAN ENGINEERING This AGREEMENT is entered into this 9TH day of September , 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and Willdan Engineering, (“CONSULTANT”). R E C I T A L S A. The City desires to secure as needed development plan review and staff augmentation services for the City’s Community Development Department. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT up to a total of $200,000.00 per year for a five-year term, for CONSULTANT’s services at the rates listed in the FEE SCHEDULE, attached as Exhibit B, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Page 419 of 731 City of Hermosa Beach Page 2 of 9 SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Jamie Bruccoleri and Patrick Johnson. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on August 30, 2030, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by Page 420 of 731 City of Hermosa Beach Page 3 of 9 CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. Page 421 of 731 City of Hermosa Beach Page 4 of 9 CONSULTANT will keep all books, records, accounts, and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims- made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. Page 422 of 731 City of Hermosa Beach Page 5 of 9 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. Page 423 of 731 City of Hermosa Beach Page 6 of 9 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished, or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Guillermo Hobelman Willdan Engineering 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746-3443 ATTN: Patrick Johnson Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any Page 424 of 731 City of Hermosa Beach Page 7 of 9 company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. Page 425 of 731 City of Hermosa Beach Page 8 of 9 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and Page 426 of 731 City of Hermosa Beach Page 9 of 9 employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: Patrick Johnson, Director of Building and Safety, Code Enforcement, and Fire Services ATTEST: 95-2295858 Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Todd Leishman, Interim City Attorney Page 427 of 731 EXHIBIT B FEE SCHEDULE FOR On-Call Development Plan Review and Support Services for the City of Hermosa Beach FIRM: _Willdan Engineering______________________________________________ PLAN REVIEW HOURLY RATE COMMENTS Building Plan Review $125 MEP Plan Review $125 Grading $145 Soils Reports Review $ 145 For reference only during Building Plan Review Other See Below TURN AROUND TIME COMMENTS Regular 8 – 10 working days Residential Initial Review 10 working days Commercial & Industrial Initial Review Expedited 5 working days Residential Initial Review 7 working days Commercial & Industrial Initial Review Others 5 working days Subsequent Regular Reviews 3 working days Subsequent Expedited Reviews 1 working day All Solar Plan Reviews ONSITE STAFFING CAPABILITY & RATE/HR COMMENTS Building Inspector $95 Plan Reviewer $125 MEP Plan Reviewer $125 Permit Technician $75 Building Official $155 Code Enforcement Officer $85 Others $110 Senior Building Inspector $145 Plan Check Engineer $135 Senior Plans Examiner $135 CASp Inspector & Plans Examiner *Note: All rates are “fully burdened,” inclusive of overhead, insurance, equipment, travel, and incidental costs, unless otherwise noted.* Page 428 of 731 APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR ON CALL DEVELOPMENT PLAN REVIEW AND STAFF AUGMENTATION SERVICES TO TRB & ASSOCIATES, INC. AND WILLDAN ENGINEERING City Council Meeting –September 9, 2025 Page 429 of 731 AGENDA •Departments responsiveness to Community Needs •Background •Past Council Actions •RFP Process and Analysis •Recommended Firms •Fiscal Impact •Recommendations Page 430 of 731 DEPARTMENT RESPONSIVENESS TO COMMUNITY NEEDS On-call development plan review and staff augmentation services ensures: •Efficient service delivery •Consistent support of development and the local business community •Flexibility to handle fluctuating workloads •The Departments commitment to customer-friendly service Page 431 of 731 BACKGROUND •The Department lacks in-house plan review engineers & fire-life safety staff •The City contracts with specialized third- party firms for on-call development plan review and staff augmentation services •The current contracts are expiring Page 432 of 731 PAST COUNCIL ACTION The City Council approved: •A service agreement with Hayer Consulting in 2020 •A service agreement with Willdan Engineering in 2022 The City Council also approved multiple contract amendments to increase the not-to-exceed amounts and extend the contract terms. Page 433 of 731 RFP PROCESS •Request for Proposals (RFP) 24-005 was issued in December 2024 •The City received16 proposals •The proposals were evaluated using the City’s established criteria: o Relevant Experience and Expertise o Approach and Methods o Timeframe and Costs o Administration Page 434 of 731 ANALYSIS Ranking Company 1 Willdan Engineering 2 TRB & Associates, Inc. 3 Shums Coda Associates, Inc. 4 Bureau Veritas North America, Inc. 5 4LEAF, Inc. 6 CSG Consultants, Inc. 7 Interwest Consulting Group, Inc. 8 JAS Pacific 9 J. Lee Engineering, Inc. 10 MNS Engineers 11 The Code Group, Inc. (VCA Code) 12 Transtech Engineers, Inc. 13 True North Compliance Services, Inc. 14 West Coast Code Consultants, Inc. (WC³) 15 Gulati Construction Company, Inc. 16 Hayer Consultants Following the evaluation of written proposals and reference checks, the proposer rankings are as follows: Page 435 of 731 RECOMMENDED FIRMS Staff determined that these two firms best met the City’s needs: •TRB and Associates, Inc. •Willdan Engineering These firms demonstrated: •Strong qualifications •Cost-effective fee schedules •Positive references from other municipalities Page 436 of 731 FISCAL IMPACT The proposed contract terms are: Contract Detail Value Annual Not-to-Exceed $200,000 per year Contract Term 5 years Cumulative Not-to-Exceed $1,000,000 total FY 25-26 Budget $200,000 Cost Recovery Recovered through building plan review fees Page 437 of 731 RECOMMENDATION Staff recommends City Council: •Award a contract for on-call development plan review and staff augmentation services to: o TRB and Associates, Inc. o Willdan Engineering At a not-to-exceed amount of $200,000 per year for a five-year term •Authorize the City Manager to execute the proposed agreements, with the City Clerk attesting the proposed agreements. Page 438 of 731 City of Hermosa Beach | Page 1 of 3 Meeting Date: September 9, 2025 Staff Report No. 25-AS-068 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION AMENDING THE CITY’S PARKING VIOLATION BAIL SCHEDULE INCREASING PENALTY AMOUNTS (Administrative Services Director Brandon Walker) Recommended Action: Staff recommends City Council: 1. Adopt Resolution amending the City of Hermosa Beach Parking Violation Bail Schedule increasing penalty amounts; and 2. Add estimated revenue of $450,000 in the General Fund for the anticipated increased parking violation penalty revenue for Fiscal Year 2025-26. Executive Summary: California Vehicle Code Section 40203.5 authorizes the City to establish penalties for parking violations. Staff is recommending increasing parking citation amounts in line with neighboring agencies. The City’s existing parking penalties have not been changed since 2010. Background: Parking citation penalties were last adjusted in 2009 and 2010, with each year reflec ting a $3 increase. However, these increases were not the result of any local policy changes or efforts to raise city revenue. Instead, they were mandated adjustments tied directly to a statewide pass-through requirement, in which the additional funds coll ected were remitted in full to the State of California to support court -funded projects. As a result, the increases did not generate additional local revenue, but simply reflected the state’s requirement to bolster funding for the judicial system. The last time parking citation rates were increased in a way that generated additional revenue for the City was in 2005 — more than 20 years ago. Since then, no locally driven adjustments have been made to citation rates that directly benefit the City’s revenue. Past Council Actions Meeting Date Description November 23, 2010 City Council adopted a Resolution amending the City’s Parking Violation Bail Schedule to reflect an additional $3.00 State Trial Court Fund Penalty required by SB 857. Page 439 of 731 City of Hermosa Beach | Page 2 of 3 Meeting Date Description March 24, 2009 City Council adopted a Resolution amending the City’s Parking Violation Bail Schedule to reflect an additional $3.00 State Courthouse Construction and Criminal Justice Facilities Construction Fund Penalty required by SB 1407. February 22, 2005 City Council adopted a Resolution increasing parking violation penalties by $5. Analysis: Parking citations are an important tool for the City to regulate the use of public space and parking. Enforcement encourages turnover, reduce s congestion, ensures emergency access, and protects pedestrians. The City issues around 40,000 parking related citations annually. The City’s parking citation penalties were last updated in 2010 (nearly 15 years ago). The last two increases have been state fund pass through charges where the City has received no additional revenue. The last increase that benefitted the City was approved in 2005. Under the proposed resolution, penalties for the two most commonly issued parking violations, street sweeping and expired meters, would increase from $38 to $55 and from $48 to $75, respectively. All other penalty amounts are being adjusted to better align amounts and ensure consistent enforcement (Attachment 1). In determining the market rate of parking citation penalties, staff conducted a n informal survey of local cities that issue parking citations and found that the City’s existing fine of $38 for street sweeping and an average of $48 for all citations were low compared to other cities. CITY Expired Meter Fine Street Sweeping Fine Santa Monica $63 $73 Los Angeles $63 $73 Newport Beach $76 $70 Beverly Hills $55 $68 Culver City $55 $60 Manhattan Beach $59 $59 Redondo Beach $75 $53 Huntington Beach $58 $46 Hermosa Beach $53 $38 Page 440 of 731 City of Hermosa Beach | Page 3 of 3 Fiscal Impact: The proposed parking citation penalty increase is estimated to generate an additional $700,000 to 900,000 annually to the City’s General Fund, which can help support ongoing parking infrastructure and other City wide capital needs. Staff would add estimated revenue of $450,000 to the current FY 2025-26 budget at 001- 3302 for the anticipated parking citation revenue rate increase. Attachments: 1. Proposed Parking Violation Bail Schedule 2. Draft Resolution Respectfully Submitted by: Brandon Walker, Administrative Services Director Concur: Ken Bales, Senior Management Analyst Noted for Fiscal Impact: Henry Chao, Finance Manager Legal Review: Sarah Locklin, Interim Deputy City Attorney Approved: Steve Napolitano, Interim City Manager Page 441 of 731 CITY OF HERMOSA BEACHPARKING VIOLATION BAIL SCHEDULEHERMOSA BEACHCity State/County Current City State/County ProposedMUNICIPAL CODES VIOLATIONCity PenaltySurcharges (1) Total City PenaltySurcharges (1) Total10.08.040 Interference with Officer $35.50 $12.50$48.00$62.50 $12.50$75.0010.12.020 Driving on Sidewalk $35.50 $12.50$48.00$62.50 $12.50$75.0010.12.040 Private Property $35.50 $12.50$48.00$62.50 $12.50$75.0010.12.050 Operating Vehicle on Private Parking Lot $35.50 $12.50$48.00$62.50 $12.50$75.0010.12.070 Washing/Polishing Vehicle on Public Streets or Parking Lot $35.50 $12.50$48.00$62.50 $12.50$75.0010.12.080 Repairing Vehicle on Public Streets or Parking Lot $35.50 $12.50$48.00$62.50 $12.50$75.0010.16.060 Posted One-Way $35.50 $12.50$48.00$62.50 $12.50$75.0010.28.060 Red Zone and Red Curb $40.50 $12.50$53.00$62.50 $12.50$75.0010.28.060 White or Yellow Zone $35.50 $12.50$48.00$62.50 $12.50$75.0010.28.100 Stopped in Alley $35.50 $12.50$48.00$62.50 $12.50$75.0010.28.130 Taxicab Stands $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.070 Posted No Parking $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.070 Street Sweeper $25.50 $12.50$38.00$42.50 $12.50$55.0010.32.090 No Stopping Zone $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.100 Left Side of One-Way Street $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.110 Angle Parking $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.120 Parked Over 72 Hours $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.130 Parked for Demonstrating $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.140 Parking on Hills $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.160 Parking on Narrow Streets $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.230 Parking Commercial Vehicles in Residential District $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.240 Detached Trailers $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.250 Green Curb Markings $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.260 Time Limit Parking $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.280 Parking Space Markings $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.290 Limitation on Number of Vehicles Per Marked Stall $35.50 $12.50$48.00$62.50 $12.50$75.0010.32.310 Parking or Standing on City Property $35.50 $12.50$48.00$62.50 $12.50$75.0010.36.080 Time Limit Parking in Metered Stall $35.50 $12.50$48.00$62.50 $12.50$75.0010.36.090 Defacing or Injuring Meters $35.50 $12.50$48.00$62.50 $12.50$75.0010.36.110 Expired Meter $40.50 $12.50$53.00$62.50 $12.50$75.00CALIFORNIACity State/County Current City State/County ProposedVEHICLE CODES VIOLATION Penalty Surcharges (1)TotalPenalty Surcharges (1)Total4000A Registration Required $50.50 $12.50$63.00$50.50 $12.50$63.004152.5 Expired Out of State Registration $17.50 $12.50$30.00$42.50 $12.50$55.005200 Display of Plates (reduced to $10 upon correction) $25.50 $12.50$38.00$42.50 $12.50$55.005201 Position of Plates (reduced to $10 upon correction) $25.50 $12.50$38.00$42.50 $12.50$55.005204 Display of Tabs (reduced to $10 upon correction) $25.50 $12.50$38.00$42.50 $12.50$55.0021211 (B) Blocking Bike Path $20.50 $12.50$33.00$42.50 $12.50$55.00CurrentProposedPage 442 of 731 CITY OF HERMOSA BEACHPARKING VIOLATION BAIL SCHEDULECALIFORNIACity State/County Current City State/County ProposedVEHICLE CODES VIOLATION Penalty Surcharges (1)TotalPenalty Surcharges (1)Total22500 (A) No Parking in Intersection $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (B) No Parking in Crosswalk $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (C) No Parking Safety Zone $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (D) No Parking Near Fire Station $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (E) Blocking Driveway $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (F) Blocking Sidewalk Citations #1-4 (During 12 month period) $25.50 $12.50$38.00$42.50 $12.50$55.00Blocking Sidewalk Citation #5 (During 12 month period) $55.50 $12.50$68.00$62.50 $12.50$75.00Blocking Sidewalk Citations #6 & over (During 12 mo. period) $85.50 $12.50$98.00$85.50 $12.50$98.0022500 (G) Parked Blocking Traffic $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (H) Double Parked $25.50 $12.50$38.00$42.50 $12.50$55.0022500 (I) No Parking Bus Zone $250.50 $12.50$263.00$250.50 $12.50$263.0022500 (L) Blocking Wheelchair Access $250.50 $12.50$263.00$250.50 $12.50$263.0022500.1 Fire Lane $50.50 $12.50$63.00$62.50 $12.50$75.0022502 Curb Parking $20.50 $12.50$33.00$42.50 $12.50$55.0022507.8Handicap Zone $325.50 $12.50$338.00$325.50 $12.50$338.0022514 Fire Hydrant $25.50 $12.50$38.00$42.50 $12.50$55.0022515 Unattended Vehicle $20.50 $12.50$33.00$42.50 $12.50$55.0022522 Sidewalk Access Ramp $275.50 $12.50$288.00$275.50 $12.50$288.0027155 Fuel Tank Cap $25.50 $12.50$38.00$42.50 $12.50$55.0040226 Failure to Display Disabled Placard: Administrative Charge $15.00 $0.00$15.00$20.00 $0.00$20.00(1) Includes the following penalties/surcharges required by State law: $4.50 -- State Court Facilities Construction Fund (Government Code section 70372(b)) $5.00 -- Courthouse Construction Fund and Criminal Justice Facilities Construction Fund (Gov't Code Sections 76000, 76100, 76101) $3.00 -- Additional Trial Court Trust Fund established by section 68085 (Gov't Code section 76000.3)Page 443 of 731 Page 1 of 3 RES-25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. RES-25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE CITY’S PARKING VIOLATION BAIL SCHEDULE WHEREAS, California Vehicle Code Section 40203.5 authorizes the City to establish parking penalties for parking violations and late payment penalties. The City has adopted a Parking Violation Bail Schedule pursuant to Section 40203.5. The Parking Violation Bail Schedule was last updated by the City Council on November 23, 2010 by Resolution , as required by Senate Bill 857; and WHEREAS, the City Council now desires to update the Parking Violation Bail Schedule to reflect market rate parking citation penalties, consistent with surrounding local jurisdictions and coastal cities; and WHEREAS, the parking penalties for parking violations and late payment penalties established by this Resolution comply in all respects with the requirements of California Vehicle Code Sections 40200 to 40230 inclusive, and other applicable law and are necessary for the protection of the public health, safety, interest, and general welfare of the City’s residents and visitors. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council adopts the City of Hermosa Beach Parking Violation Bail Schedule, attached to this Resolution as Exhibit A and incorporated herein by this reference, as the City’s parking violation penalties schedule and late payment penalties schedule pursuant to California Vehicle Code Section 40203.5. SECTION 2. The Parking Violation Bail Schedule includes surcharges imposed by the federal, state, and county governments. The City Manager is hereby authorized to adjust future parking citation rates, on a one-to-one basis, to reflect increases in any dollar Page 444 of 731 Page 2 of 3 RES-25-XXXX or percentage surcharge imposed on parking citations by federal, state or county government. SECTION 3. This Resolution shall be effective upon adoption. PASSED, APPROVED, and ADOPTED on this 9th day of September 2025. Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman City Clerk Interim City Attorney Page 445 of 731 Page 3 of 3 RES-25-XXXX EXHIBIT A CITY OF HERMOSA BEACH PARKING VIOLATION BAIL SCHEDULE Page 446 of 731 PARKING CITATIONS September 9, 2025 Page 447 of 731 •Encourage compliance with parking rules and regulations •Support traffic flow and reduce congestion •Improve safety by preventing illegal and hazardous parking •Protect access for residents, businesses, and people with disabilities •Ensure efficient use of limited parking spaces •Generate revenue to support enforcement and city services Why Cite? Page 448 of 731 •Parking citation penalties last adjusted in 2009-10 (+$3 each year) o State-mandated pass-throughs, not local policy change o No extra local revenue was generated from those increases •Last locally driven increase benefiting the City was in 2005 (20+ years ago) •Since then, no City-directed adjustments have been made to citation rates Parking Citation History Page 449 of 731 Citation Comparison CITY Expired Meter Fine Street Sweeping Fine Santa Monica $63 $73 Los Angeles $63 $73 Newport Beach $76 $70 Beverly Hills $55 $68 Culver City $55 $60 Manhattan Beach $59 $59 Redondo Beach $75 $53 Huntington Beach $58 $46 HERMOSA BEACH $53 $38 AVERAGE $62 $60 Page 450 of 731 Parking Citations Data •Citations trending higher in 2025 •~75% of all citations are expired meters and street sweeping violations •~80% of all citations issued to non-Hermosa Beach residents •~35% of street sweeping tickets were those issued to Hermosa Beach residents Violation Type 2023 2024 2025 (July) Expired Meter 16,026 14,733 13,161 Street Sweeping 17,226 16,175 9,429 Other 10,964 10,836 9,320 TOTAL 44,216 41,744 31,910 Page 451 of 731 o Reviewed with Finance Subcommittee o Recommendation to Raise Street Sweeping Fines to $55 o Recommendation to Raise Expired Meter Fine to $75 o Align fines and adjust bail schedules, accordingly Recommendation CITY Expired Meter Fine Street Sweeping Fine Santa Monica $63 $73 Los Angeles $63 $73 Newport Beach $76 $70 Beverly Hills $55 $68 Culver City $55 $60 Manhattan Beach $59 $59 Redondo Beach $75 $53 Huntington Beach $58 $46 HERMOSA BEACH $53 $38 Page 452 of 731 PARKING CITATIONS September 9, 2025 Page 453 of 731 Page 454 of 731 City of Hermosa Beach | Page 1 of 6 Meeting Date: September 9, 2025 Staff Report No. 25-PW-056 Honorable Mayor and Members of the Hermosa Beach City Council CITY YARD PROJECT STATUS UPDATE (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Direct staff to proceed with issuing the Request for Qualifications for Owners Representative services for the City Yard Project; 2. Advance environmental assessment; and 3. Project programming phases of the project. Executive Summary: The Fiscal Year 2025–2026 Capital Improvement Program (CIP) includes CIP 615 New Corporate Yard Facilities to fully renovate the City Yard facility at 555 6th Street. The existing facility is in poor condition with a growing sense of urgency for repair and renovation. At its May 13, 2025, Special Meeting, staff presented options for the City Yard project delivery and Council directed staff to seek further input from the Public Works Commission and then return to City Council. At its July 16, 2025 meeting, the Public Works Commission reviewed project delivery alternatives and next steps and recommended to City Council that the project proceed with the design -bid-build project delivery method. After further consideration of the next steps to advance the proje ct, staff is recommending that City Council direct staff to advance the release of the Request for Qualifications (RFP) for owners representative (OR) services, and associated project programming and environmental assessment tasks, which remain on the critical path to advancing the project under either a design-build or design-bid-build project delivery model. Staff will return to Council at a later date for further discussion on alternative project delivery methods. A plan of finance will need to be developed parallel with these efforts as the project remains largely unfunded. Background: The Fiscal Year 2025–2026 Capital Improvement Program (CIP) includes CIP 615 New Corporate Yard Facilities intended to fully renovate the City Yard facility at 555 6th Street. The existing facility is outdated and in poor condition with a growing urgency for repair and renovation to ensure continued use and efficient service delivery. Page 455 of 731 City of Hermosa Beach | Page 2 of 6 During the 2023 and 2024 CIP Study Sessions, Council indicated a desire for staff to evaluate the potential for the project to proceed through an alternative delivery model (i.e., design-build versus the progressive design-bid-build method) with the goal of retaining a contractor-designer team through a qualifications-based selection, potential risk transfer, and reducing overall cost and schedule uncertainty. Design-Bid-Build (DBB) is the most common delivery method for public works projects. The process generally involves the City retaining a professional architectural team, through a qualifications-based selection process, first to design the project and then selects a qualified contractor to build the project through a competitive bid process. Often referred to as low bid this procurement method is the default contracting method for California cities and many other public agencies under section 20162 of the public contract code. The progressive design-build (PDB) contract structure is allowed for local municipalities under California Public Contract Code section 22185.1. This legislation specifically allows cities to select their design build team for projects based on a best value process. Under the PDB process the city would hire a design-build team (architectural design team and contractor) based largely on their qualifications and track record in prior projects. This type of request for qualifications (RFQ) can be faster and cheaper than going through a traditional two-step process to retain a design consultant and then advertising the project for construction to retain a contractor. Staff presented a brief presentation comparing both options to City Council during the May 13, 2025, CIP Study Session meeting for initial consideration. At that meeting, Council directed staff to seek additional input from the Public Works Commission on the preferred project delivery method and then return to City Council. At its July 16, 2025, meeting staff provided a presentation to the Public Works Commission (Commission) comparing the two proposed project delivery methods and the necessary steps to advance the project under either method. Commission passed a motion recommending the City Council consider proceeding with the design -bid-build (DBB) method for the City Yard Project, citing concerns about potential unknowns in the guaranteed maximum price (GMP) at time of contract award and process constraints for design development and review. Page 456 of 731 City of Hermosa Beach | Page 3 of 6 Past Commission and Council Actions Meeting Date Description May 13, 2025 City Council made a motion directing staff to seek additional input from the Public Works Commission and City Council on the preferred project delivery method. July 16, 2025 Public Works Commission reviewed delivery options and made a motion recommending to City Council to proceed with the traditional design-bid-build procurement method for the City Yard Project. Discussion: In reviewing the concerns highlighted by the Public Works Commission staff has re - evaluated the necessary steps to advance the project and determined that a decision on project delivery method is not required at this time and there are other critical path items necessary to advance the project, under either method, including retaining the services of an experienced owners representative (OR), advancing the project programming, updated environmental assessments, and continued evaluation of financing options which will need to be in place before the project can continue. Owners Representative Given the size and scope of the project, the City would retain the services of an experienced Owners Advisor (also commonly referred to as an Owners Representative or OR) to supplement City staff. The OR would be hired through a competitively advertised Request for Qualifications (RFQ) process and a contract award would then be considered by City Council. The OR will manage and oversee the entire Project through all of its phases, including the planning/programming, design, construction document, bidding/negotiation/GMP, construction, and closeout phases. This entails review of financial and engineering performances. The OR will also assist staff in drafting the multiple solicitations for supporting services and coordinate management and oversight of the contracts, and overall project, throughout the entire process in either a DBB or PDB project delivery model. The OR helps ensure there are no scope gaps between the various contracts and helps ensure the project is advancing on schedule. For the City Yard Project, staff will seek the services of an OR with established experience as an architect with extensive background in design, alternative project delivery methods, and managing construction of complex public works projects to assist the City with timely delivery of the project. Page 457 of 731 City of Hermosa Beach | Page 4 of 6 To advance the City Yard Project further, and refine the City’s understanding of the project costs, it is critical to advance the project programming and environmental assessment. These services will be required under either project delivery method. Staff has prepared a draft RFQ (Attachment 1) and is prepared to release it for advertisement pending direction from City Council. Architectural Programming The City would retain the services of a qualified architectural team to assist the City in developing architectural programming needs for the Project. Architectural programming is a crucial phase in the design process of a building and involves gathering and analyzing information about the needs, goals, and requirements of the City. This effort is anticipated to include, but is not limited to: Refine the City’s vision of the project to understand their vision, budget, timeline, and any specific requirements the City may have. Evaluate space needs and operational constraints. List of activities and functions the facility must support. Establish relationship between various functions (adjacencies). Determine space requirements and square footage targets for each function. Prepare preliminary design to develop project programming, site layout needs and consider potential construction phasing. Evaluate any technical (e.g., special equipment, sound impacts, technology, etc.) or regulatory (e.g., permitting, environmental, etc.) constraints that need to be considered. Coordination with environmental assessment to determine potential impacts or requirements for the Project. Preparing preliminary project cost estimates based on ref ined project program. This information is used to develop a clear and comprehensive program that will guide the design team throughout the project and help further define project costs. Regardless of the desired project delivery method for the City Yard, t he City will need to identify how to most efficiently construct the project either through phasing or temporary relocation of operations off-site, which may include, but is not limited to, use of the storage lot property located adjacent to City Hall. The architectural programing effort will help provide the technical assistance necessary to further flesh out relocation needs and potential construction phasing. For example, the potential re -use of the storage facility site will require a more detailed assessment by an architectural design team to evaluate spaces re-use options, permit requirements to convert the space for relocated uses, environmental clean-up needs, associated costs, etc. This information will be necessary to make a more informed decision on how to best proceed. Staff advertised a Request for Qualifications (RFQ) for on-call professional architectural services on August 25, 2025, to replace the City’s existing on-call contracts that have either expired, are nearing expiration, and/or are reaching the end their Council approved spending authority. Statements of Qualifications are due on September 18, 2025 , and Page 458 of 731 City of Hermosa Beach | Page 5 of 6 staff anticipates awarding up to three contracts for Council consideration in October. These professional services are necessary to support the Public Works efforts to maintain the City’s facilities and delivery of the CIP and could be used to advance the preliminary architectural programing effort for the City Yard without needing to release an additional project-specific RFQ. Environmental Assessments The City will need to complete updated environmental assessments of subsurface conditions and hazardous materials to identify any required site remediation, abatement, and associated permits. With support from the selected Owners Representative, staff would prepare and release and RFQ, subject to Council approval, to retain an environmental specialist to advance this process. This information will be critical to better understand site conditions, requirements, potential costs, and options to phase any construction including early environmental clean-up and certain demolition activities. Project Funding The City currently has reserved approximately $1.9M in funding for the subject project in the Capital Improvement Project fund; one million ($1.0M) is programmed in the FY 25- 26 CIP budget for the project, leaving approximately $0.9M available for future costs. However, at this time, and without detailed project programming or environmental conditions information, staff is roughly p rojecting that the anticipated to cost be upwards of $15M to $20M in total to complete the design, site demolition and environmental remediation, and construction. These figures are a very rough order of magnitude estimate and would be revisited in more detail during the project programing effort and are subject to change. Therefore, the existing funding would be sufficient to advance certain preliminary design and environmental assessment phases of the project, but a plan to finance the remainder of the project will need to be identified regardless of delivery method. Staff will evaluate various potential funding mechanisms such as, revenue bond, loan, and grant opportunities; this effort would run concurrent with the programming effort. Next Steps The City Yard Project could proceed under either delivery method and will depend on City Council’s objectives for the project. As more work needs to be advanced to define the vision for the project through architectural programming, evaluate environmental needs and constraints, and funding identification, staff recommends that Council authorize staff to retain the services of a qualified Owners Representative and advancing the other key components of the project. Project delivery options would be discussed at a later date once more information is available to assist with the decision-making process. Fiscal Impact: There is no fiscal impact associated with the recommended actions. Page 459 of 731 City of Hermosa Beach | Page 6 of 6 Attachments: 1. Draft Request for Qualifications (RFQ) for Owners Representative Services Respectfully Submitted by: Joe SanClemente, Public Works Director Concur: John Oskoui, Senior Engineer Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 460 of 731 RFQ 25-XXX City of Hermosa Beach DRAFT REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-XXX CITY YARD PROJECT- OWNER’S REPRESENTATIVE SERVICES IN THE CITY OF HERMOSA BEACH, CALIFORNIA CITY OF HERMOSA BEACH Department of Public Works 1315 Valley Drive Hermosa Beach, CA 90254 (310) 318-0212 Page 461 of 731 RFQ 25-XXX City of Hermosa Beach CITY OF HERMOSA BEACH 1315 Valley Drive, Hermosa Beach, CA 90254 Phone: (310) 318-0210, Fax: (310) 937-5015 www. Hermosabeach.gov RFQ NUMBER: RFQ# 25-XXX RFQ TITLE: CITY YARD PROJECT- OWNER’S REPRESENTATIVE SERVICES REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: September 10, 2025 DUE DATE: October 9, 2025 @ 3:00 p.m. PST Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for: RFQ# 2X-XXX, CITY YARD PROJECT-OWNER’S REPRESENTATIVE SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST on October 9, 2025. Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award. Please direct any general inquiries regarding this RFQ to Andrew Nguyen at anguyen@hermosabeach.gov. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal. Dated: September 10, 2025 Page 462 of 731 RFQ 25-XXX City of Hermosa Beach Table of Contents 1 Introduction ................................................................................................................................ 4 1.1 Invitation for Qualifications ................................................................................................ 4 1.2 RFQ Timeline ........................................................................................................................ 4 1.3 Submittal Procedures .......................................................................................................... 4 1.4 Protest Procedures .............................................................................................................. 4 1.5 Contact ............................................................................................................................... 5 1.6 General RFQ Conditions ..................................................................................................... 5 2. Scope of Services ................................................................................................................... 10 2.1 City Location and Characteristics ................................................................................... 10 2.2 Description ......................................................................................................................... 10 2.2.1 Project Descriptioin .................................................................................................... 10 2.3 General Scope of Work .................................................................................................... 11 2.4 Relevant Plans, Policies, Programs, or Projects .............................................................. 14 3. Submittal Instructions ............................................................................................................. 14 3.1 Format ................................................................................................................................ 14 3.2 Content .............................................................................................................................. 14 3.2.1 Cover Letter ................................................................................................................ 14 3.2.2 Firm Profile ................................................................................................................... 15 3.2.3 Organizational Chart ................................................................................................. 15 3.2.4 Bios of Key Staff........................................................................................................... 15 3.2.5 Relevant Experience and References ...................................................................... 16 3.2.7 Required Forms ........................................................................................................... 17 3.2.8 Rate Schedule ............................................................................................................ 17 3.2.6 Project Management Plan ........................................................................................ 17 4. Evaluation and Selection ....................................................................................................... 18 4.1 Review Process.................................................................................................................. 18 5. Contract Expectations ........................................................................................................... 19 5.1 Contract Period ................................................................................................................. 19 5.2 Professional Services Agreement .................................................................................... 19 5.3 Standards of Work ............................................................................................................. 20 5.4 Invoicing and Payment .................................................................................................... 20 6. Attachments and Required Forms ........................................................................................ 21 6.1 Sample Profession Services Agreement ......................................................................... 21 6.2 Required Forms ................................................................................................................. 31 6.2.1 Certification of Qualifications ................................................................................... 31 6.2.2 Non-Collusion Affidavit .............................................................................................. 33 6.2.3 Compliance with Insurance Requirements .............................................................. 34 6.2.4 Acknowledgement of Professional Services Agreement ........................................ 35 Page 463 of 731 RFQ 25-XXX City of Hermosa Beach 1 Introduction 1.1 Invitation for Qualifications The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide Owner’s Representative Services related to a new Public Works City Yard facility (Project) in the City of Hermosa Beach. The selected Consultant would act as the City’s agent and advisor during the life of the Project, from inception to completion. Consultants must have the expertise, experience, and resources available to perform the work described in this request for qualifications (RFQ). 1.2 RFQ Timeline RFQ posted September 10, 2025 Deadline to submit written questions September 29, 2025 Posting of responses to questions October 2, 2025 Deadline to submit qualifications October 9, 2025 Interviews for selected firms if the City wishes to do so TBD Tentative award November 17, 2025 1.3 Submittal Procedures Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal. No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statement of qualifications are provided in further detail in Section 3 of this RFQ. 1.4 Protest Procedures Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must: A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest; Page 464 of 731 RFQ 25-XXX City of Hermosa Beach B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested; D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. If the protest does not comply with each of these requirements, the City may reject the protest with or without further review. If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor. State or Federal Funding If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control. In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project. Mandatory Procedure This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions. 1.5 Contact Please direct any inquiries regarding this RFQ to Andrew Nguyen at anguyen@hermosabeach.gov. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal. 1.6 General RFQ Conditions The following instructions and conditions apply to this RFQ: Pre-Contractual Expenses Page 465 of 731 RFQ 25-XXX City of Hermosa Beach The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any Consultant. In addition, no Consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFQ and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any Consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s). The release of this RFQ does not obligate or compel the City to enter into a contract or agreement. Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the Consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services. • AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. Page 466 of 731 RFQ 25-XXX City of Hermosa Beach • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria. • COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Qualifications, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications is called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers Page 467 of 731 RFQ 25-XXX City of Hermosa Beach shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule. • OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened, and its contents secured by City staff to prevent disclosure during the Page 468 of 731 RFQ 25-XXX City of Hermosa Beach evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to ensure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract. • VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date. • WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement. Page 469 of 731 RFQ 25-XXX City of Hermosa Beach 2. Scope of Services 2.1 City Location and Characteristics The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown. Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works. 2.2 Description The City of Hermosa Beach, (“Owner”), is seeking statements of qualifications for Owner’s Representative (OR) services for development of a new Public Works Maintenance Facility (Project). The Project includes construction of a new facility comprised of various components including administration offices, maintenance and operations building, indoor and outdoor storge, vehicle maintenance building, outdoor parking, interim housing/temporary relocation of the current operation, and associated site work. The construction delivery methods for the Project may include but are not limited to one or more of the following: design-bid-build, design-build, progressive design-build or public- private-partnership (3P). City requires a proactive Owner’s Representative to provide comprehensive oversight and project management services throughout the life of Project ensuring that it is completed on schedule, within budget, and to the highest quality and safety standards. 2.2.1 Project Descriptioin The Project will consist of environmental assessment, any necessary environmental remediation activities, demolition of existing buildings and facilities, programming, preliminary design, design and construction of a new public works maintenance facility through design-bid-build or alternative delivery model. The site designated for development of the Project is a 1.38-acre parcel owned by the City of Hermosa Beach, located at 555 6th Street in Hermosa Beach, California, within Assessor’s Parcel Number 4187-031-900 and is located on the northwest corner of Valley Drive and 6th Street. The site houses the existing City’s Public Works Maintenance Yard. The City also has two other Public Works Facilities, and irrigation workshop at 530 4th Street and an electrical workshop and general storage facility at 1110 6th Street, that are in poor condition and Page 470 of 731 RFQ 25-XXX City of Hermosa Beach lead to operational inefficiencies that will need to be considered for consolidation into a new facility at the existing 555 6th Street site. The existing City Yard is also one of few locations for City materials and equipment storage and also support operational and storage needs for the City’s third-party maintenance contractors, including trash operations, landscape services, sewer cleaning, and storm drain cleaning. The City’s existing Public Works Maintenance Yard buildings were constructed between the 1920s and the 1970s. The site is located within an area of predominantly industrial land use with an open, low-rise urban form. The site is bordered by industrial uses. A four-story multi- family building is located approximately 100 feet to the north, zoned R-3 (Multiple-Family Residential). Clark Stadium and South Park are located approximately 450 feet away from the site, both zoned Open Space. The Greenbelt is located east of the property between Valley Drive and Ardmore Avenue. Within the site's immediate vicinity, all built structures are between one and two stories in height. City’s maintenance activities have included the use of fuel and paint thinner/waste underground storage tanks (USTs). The fuel USTs were removed, and the paint thinner/waste USTs were closed in place in 1998 and 1988, respectively. No significant subsurface impacts were identified during prior investigations of the UST areas. The site was previously used as the City dump from the 1920s until the late 1940s/early 1950s. Subsurface impacts associated with the former dump have been identified in the northern portion of the site. The northeastern portion of the site was used as a City dump from the late 1920s until the late 1940s/early 1950s. The dump accepted municipal wastes, such as glass, porcelain, ceramic, metal, and burn ash. In the 1920s (based on a 1927 Sanborn Fire Insurance Map), refuse was burned on-site, in a small, older building located near the corner of Valley Drive and 6th Street. Waste was placed to a depth of approximately 45 feet below ground surface (bgs) in the northeast corner of the site. The overall topography of the site is relatively flat; however, depressions and elevated areas are noted in various areas of the site. An elevated area exists in the central portion of the site. The reason for this elevated area and the depressed area to the west is not known. A large depression is present north of the old southern building. This depression appears to have been created during development and leads to a below-ground garage. The site has an average elevation of approximately 55 feet above mean sea level (amsl). Soils outside of the landfilled area have been classified as medium to light brown silty sand, silty coarse sand, and coarse sand (Brycon, 2013). Within the landfilled area, the soils are generally classified as dark silty sands with debris. Site Hydrogeologic Setting According to the 2013 groundwater sampling report, the semi-perched groundwater in the site vicinity is of little beneficial use because of poor quality and low yield (Brycon, 2013). Additionally, the 2013 groundwater report notes that there are no known drinking water wells in the site vicinity. Groundwater was encountered between 46 and 51 feet bgs during the 2013 groundwater investigation (Brycon, 2013). No permanent wells have been established on the site and no groundwater elevation data has been collected. However, it can be assumed that the general groundwater flow direction would be toward the west. 2.3 General Scope of Work The following is a non-exhaustive summary of the services that are likely to be expected of the owner’s representative for the Project. The City is seeking an effective Owner’s Page 471 of 731 RFQ 25-XXX City of Hermosa Beach Representative, who is a seasoned professional, preferably a licensed architect in the State of California, with extensive experience in construction of public and private facilities and buildings, who combines technical expertise, municipal experience, and project management skills to safeguard the city’s interests from planning to occupancy of the subject project: • Managing and overseeing the entire Project as the owner’s representative through all phases of the Project, including the planning/programming, design, construction document, bidding/negotiation/GMP, construction, and closeout phases. This entails review of financial and engineering performances. • Facilitating the determination of the Project delivery method. • Working closely with the Owner’s leadership to connect the vision, priorities and plan to all design and construction decisions, including managing, overseeing, and/or conducting such cost-benefit and total life cycle cost analyses showing the cost of owning and operating the Project facilities, as may be requested or required by Owner. • Assisting in procuring contracts and transactional agreements required for implementation of the Project. • Managing the selection of all consultants, including assistance in preparing requests for qualifications and request for proposals in the review of contract award recommendations. • Managing all consultants and contractors, including architects, owner specialty consultants, construction managers, design-builders and owner supplied contractors. This includes advising on and reviewing all products from these consultants and contractors. • Serving as liaison and managing communication on behalf of the Owner. • Managing and monitoring the Project budget. • Reviewing and monitoring the preconstruction, construction and Project schedules. • Construction cost estimating and reviewing cost estimates prepared by the architect and contractors. • Status reports. • Review, track and manage all invoices received and payments and disbursement of Owner funds for the Project. • Assist with and participate in any usual and customary presentations before any governmental or quasi-governmental agency having jurisdiction over the Project and assisting the Owner, architect and any contractor in the preparation and submittal of applications, plans and other documents to such agencies in order to obtain all permits, consents and approvals required for the Project. • Assist in the coordination of securing and bringing utilities to the Project site. Page 472 of 731 RFQ 25-XXX City of Hermosa Beach • Consulting with and providing recommendations on: site use and improvements, the selection of materials, building systems, and equipment; value engineering and value analysis; constructability; logistics; long-lead items; safety and security plans; quality control; construction feasibility; actions designed to minimize adverse effects of labor or material shortages; time requirements for procurement, installation and construction completion; and factors related to construction cost, including estimates of alternative designs or materials, budgets and possible economies of scale. • Being on the Project site, monitoring construction, and supplementing the observations made by the architect, commissioning agent and other similar consultants. • Managing all Owner moves including swing and permanent spaces. • Coordinating the Owner’s direct purchase of materials outside of the construction contracts. • Participating in partnering and facilitation, including executive, contractor, close- out, intervention and facilitated guaranteed maximum price sessions. • Assisting in reviewing and negotiating guaranteed maximum price proposals and preparation of guaranteed maximum price amendments for design-build contracts. • Managing the closeout process, including walk-through meetings, punch list, operation and maintenance manuals, training and documentation. • Establishing and maintaining all Project communication, both internal to the Owner and external to all consultants, contractors and vendors. • Acting on behalf of the Owner with respect to decisions required by the Owner during the design and construction phases. • Assisting and participating in planning, design, scheduling, estimating, pre- construction, budget, and progress meetings and other related construction meetings in order to vet the design and construction documents to meet the Owner’s requirements, including but not limited to sustainability, usability and educational goals of the Owner, and obtain and review meeting minutes. • Participating in activities related to final conformance, interpretations and acceptance of a consultant’s or contractor’s work and give approvals where appropriate or required. • Accompanying visiting inspectors representing public or other agencies having jurisdiction over the Project. • Reviewing on behalf of the Owner and making recommendations regarding consultant or contractor work directives and change orders, including minor substitutions of materials and equipment, and increases in any contract amounts. • Assistance in reviewing and resolving contractor claims. Page 473 of 731 RFQ 25-XXX City of Hermosa Beach • Considering and approving requests for permits for occupancy, either in whole or in part, as may be required from Owner. • Considering and approving consultant or contractor certifications of contract completion and certifications of warranty commencement. 2.4 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience: • Fiscal Year 2025-26 Capital Improvement Program, • PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017 3. Submittal Instructions 3.1 Format Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal. 3.2 Content Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the Consultant’s capabilities and availability. Statement of qualifications should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFQ. 3.2.1 Cover Letter Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include: • Brief introduction of the firm (or team of firms); • Contact information for the person authorized to enter into an agreement with the City; • Contact information for the project manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any Page 474 of 731 RFQ 25-XXX City of Hermosa Beach task-specific project managers and sub-consultants; and ensure overall quality and responsiveness. • Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addenda issued for this RFQ. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Organizational Chart Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications. It is the City s requirement to have the key personnel identified in the Organizational Chart remain on the team throughout the duration of the contract. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City. 3.2.4 Bios of Key Staff Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on municipal projects, their areas of expertise, degrees, and any relevant professional licenses and certifications. Page 475 of 731 RFQ 25-XXX City of Hermosa Beach 3.2.5 Relevant Experience and References Proposers shall highlight their experience providing similar services for other municipal clients highlighting the following: • The firm’s experience in reviewing engineering studies and understanding of how engineering studies are performed, and experience with construction administration. • Experience assisting public owners with selection of and soliciting statements of qualifications and proposals from construction professionals and consultants, including an architect/engineer, construction manager-at-risk and design-builder. • The firm’s experience in reviewing, negotiating and facilitating a guaranteed maximum price, particularly in public projects. • Prior experience in providing owner’s representative services on similar projects. Include: (a) description of the project and the services your firm provided for the project; (b) start and completion dates for each project; and (c) name, title and telephone number of the client contact most familiar with your services on the project. • The firm’s equipment and facilities and the location, availability and accessibility of facilities and equipment to support staff activities on the Project. • The firm’s experience in monitoring a project schedule. • The firm’s ability to evaluate programs related to building information modeling software and provide Owner with an overview of BIM. • The record keeping, reporting, monitoring and other information management systems that the firm would propose to use for the Project. • The firm’s ability to provide estimating, value engineering, and assistance with managing budgets. • Experience with working within the design+ bid+ build and progressive design- build project delivery models. • The firm’s history of compliance with federal, state and local laws, rules and regulations. • The firms experience and familiarity with the governmental and quasi- governmental entities that will have jurisdiction over the Project and their requirements. • Complete listing of any public or private construction projects for which the firm has been declared in default. • Any services the firm proposes to perform through a subconsultant; and • Other similar information. Page 476 of 731 RFQ 25-XXX City of Hermosa Beach 3.2.7 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the Non- Collusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4) 3.2.8 Rate Schedule Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and sub- consultants as appropriate. Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12- month period. Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials). 3.2.6 Project Management Plan In this section, proposers should detail their approach to responding to requests for as- needed work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control. No mark-ups will be allowed for direct or miscellaneous costs or subconsultant work, however an appropriate number of hours for sub-consultant oversight will be allowed. Page 477 of 731 RFQ 25-XXX City of Hermosa Beach Page 18 of 35 4. Evaluation and Selection 4.1 Review Process The City will evaluate all statements of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interest of the City after all factors are considered including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Consultant. Evaluation scores will not be released until after award if one is made. Following the review of RFQs by the City s team, the City may, if it chooses to do so, invite short-listed Consultants to be interviewed by a panel of City staff, which may include non- City personnel at the City s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications. In conducting discussions, the City will not disclose information derived from statements of qualifications submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City s decisions. Task orders resulting from this contract will be negotiated and executed between the City and the selected Consultant. 4.2 Evaluation Criteria Statements of qualifications will be evaluated based on their responses to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statements of qualifications, interviews, and verifications of references. The categories will be weighted as follows. Relevant Experience & Expertise (40%): • The Consultant’s ability to dedicate an Owners Representative a, knowledgeable of the needs of a Public Works Department, which will serve as a single point of contact for the duration of the project. • Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements. Page 478 of 731 RFQ 25-XXX City of Hermosa Beach Page 19 of 35 • The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Approach and Methods (40%): • Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service. • Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns. • Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs. • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities. Administration (20%): • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. • Billing rates and ability to comply with billing requirements. 5. Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin in November 2025 and extend for a term of 3 years, with an option to extend for two additional one-year terms. 5.2 Professional Services Agreement The selected Consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or their Page 479 of 731 RFQ 25-XXX City of Hermosa Beach Page 20 of 35 designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 5.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, the Consultant shall submit the matter to the City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by the Consultant prior to clarification by City shall be at the Consultant's risk and expense. 5.4 Invoicing and Payment Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task: previous work billed to date, work billed during the reporting period, percentage of task completed and amount remaining. Invoices shall be submitted monthly. The invoices shall refer to the contract number, project title, and Purchase Order (PO) number. Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information: Contract Amount Total Prior Contract Billings Contract Work Performed this Period Total Contract Amount Performed To Date Contract Percent Complete Total Amount Remaining for the Contract Page 480 of 731 RFQ 25-XXX City of Hermosa Beach Page 21 of 35 6. Attachments and Required Forms 6.1 Sample Profession Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous Page 481 of 731 RFQ 25-XXX City of Hermosa Beach Page 22 of 35 month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. Page 482 of 731 RFQ 25-XXX City of Hermosa Beach Page 23 of 35 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. Page 483 of 731 RFQ 25-XXX City of Hermosa Beach Page 24 of 35 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars Page 484 of 731 RFQ 25-XXX City of Hermosa Beach Page 25 of 35 ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. Page 485 of 731 RFQ 25-XXX City of Hermosa Beach Page 26 of 35 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or Page 486 of 731 RFQ 25-XXX City of Hermosa Beach Page 27 of 35 services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in Page 487 of 731 RFQ 25-XXX City of Hermosa Beach Page 28 of 35 the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the Page 488 of 731 RFQ 25-XXX City of Hermosa Beach Page 29 of 35 natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be Page 489 of 731 RFQ 25-XXX City of Hermosa Beach Page 30 of 35 required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: NAME/TITLE ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: , City Attorney Page 490 of 731 RFQ 25-XXX City of Hermosa Beach Page 31 of 35 6.2 Required Forms 6.2.1 Certification of Qualifications RFQ #: _________ The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ. 3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City. 5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications. 6. The statement of qualifications shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications. Page 491 of 731 RFQ 25-XXX City of Hermosa Beach Page 32 of 35 Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 492 of 731 RFQ 25-XXX City of Hermosa Beach Page 33 of 35 6.2.2 Non-Collusion Affidavit RFQ #: _________ The undersigned declares states and certifies that: 1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This statement of qualifications is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the statement of qualifications and related documents are true. 6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications . 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 493 of 731 RFQ 25-XXX City of Hermosa Beach Page 34 of 35 6.2.3 Compliance with Insurance Requirements RFQ #: _________ The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 494 of 731 RFQ 25-XXX City of Hermosa Beach Page 35 of 35 6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________ The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 495 of 731 CITY YARD PROJECT STATUS UPDATE September 9, 2025 Page 496 of 731 •FY 25-26 Partially Funds CIP 615 New City Yard •Council desire to explore alternative project delivery models •May 13, 2025, Public Works Commission reviewed design- bid-build versus progressive design-build delivery options Background Page 497 of 731 •Selection of project delivery method is not required at this time and will be presented after completion of the critical path tasks. •Critical path: 1.Owner Representative (OR) Services; 2.Project programming; and 3.Update environmental assessments. •Project Funding Discussion Page 498 of 731 Staff recommends City Council: 1.Direct staff to proceed with issuing the Request for Qualifications (RFQ) for Owner's Representative services for the City Yard Project; 2.Advance environmental assessment; and 3.Advance project programming phase of the project. Recommended Action Page 499 of 731 City of Hermosa Beach | Page 1 of 4 Meeting Date: September 9, 2025 Staff Report No. 25-PW-052 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION APPROVING THE CONSTRUCTION OF CIP 630 COMMUNITY CENTER GAS REPAIRS PROJECT AND AWARD CONSTRUCTION CONTRACT TO NEW POWER CONTRACTING FOR BUILDING MECHANICALS CEQA: The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities) and section 15302 (Replacement and Reconstruction) (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Award a construction contract for Capital Improvement Program (CIP) Project 630–Community Center Gas Repairs to New Power Contracting for Building Mechanicals in the amount of $233,000 (Attachment 1); 2. Authorize the Director of Public Works to establish a project contingency amount of $46,600 and to approve contract change orders up to the amount of the approved project contingency; 3. Adopt Resolution approving the Construction of CIP 630–Community Center Gas Repairs Pursuant to Government Code Section 830.6 and establishing a project payment account (Attachment 2); 4. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and 5. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Executive Summary: CIP 630–Community Center Gas Repairs includes, but is not limited to abandoning and replacement of a portion of the existing gas piping, to restore gas service, at the City of Hermosa Beach Community Center Building located at 710 Pier Avenue. Background: On March 23, 2024, Public Works staff responded to a complaint regarding a strong odor from the south wing of the Community Center. Public Works staff detected a natural gas smell and immediately contacted the Southern California Gas Company (SoCalGas) who confirmed a gas leak after conducting tests. As a safety measure the main gas line was shut off and SoCalGas returned for a thorough follow up inspection. The SoCalGas leak Page 500 of 731 City of Hermosa Beach | Page 2 of 4 detection inspectors were unable to pinpoint the leak’s location as it appeared to be underground and advised City staff that the location of the gas leak could not be completed by SoCalGas. Public Works staff attempted to trace the line to find the leak without success and hired a plumbing contractor who also could not locate the leak. A leak detection company was brought on to assist, however they similarly were unable to identify the source of the leak as line runs under the building and is largely encased in concrete and inaccessible. Following the multiple investigations without success, Public Works staff determined the best course of action would be to abandon the old gas line and replace it with a new gas main line connecting from the roof of the Community Center that would allow for better future maintenance. CIP 630 Community Center Gas Repairs was created as a CIP in the FY 24-25 midyear budget. The project includes: Abandoning existing gas lines; Replacing an existing 4-inch gas main line and extending the new main line inside an existing building chase and through the roof ; Running new gas lines on the building’s roof ; Extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment; Installing new valves; Properly patching and sealing all roof penetrations; Paint new piping to match surrounding wall finish; and Patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling. The proposed improvements aim to restore gas service throughout the Community Center building for heating and use of various appliances. Analysis: On July 7, 2025, staff issued Notice Inviting Bids 25-004 inviting experienced and qualified construction firms to submit a bid for construction of the project through a competitive process. The notice was advertised in the Easy Reader, on the City’s website, the City’s online bidding platform, PlanetBids, and in relevant construction trade journals. During the advertisement period, five prospective bidders downloaded the project documents from PlanetBids, including general contractors and subcontractors. Staff held a pre-bid site walk on July 22, 2025, attended by 4 participants. On August 14, 2025, the City received a total of two bids, which were opened and read aloud by the City Clerk. The bid results are provided in Attachment 3 and summarized below. Page 501 of 731 City of Hermosa Beach | Page 3 of 4 Bid Results BIDDER BID AMOUNT New Power Contracting for Building Mechanicals $233,000.00 ACCO Engineered Systems, Inc. $254,916.00 Both bids are within the available funding for the project identified in the Fiscal Year 2025– 26 budget. Staff reviewed the bids received and found that the lowest bidder, New Power Contracting for Building Mechanicals, to be the lowest responsible and responsive bidder with a bid in the amount of $233,000 (Attachment 4). Staff confirmed New Power Contracting for Building Mechanicals’ contractor license is active and in good standing with the Contractor’s State License Board. Staff contacted New Power Contracting for Building Mechanicals references and confirmed their competency through completion of recent projects of similar scope of work within the past three years as well as work experience internationally prior to that. Past clients include the California State University Northridge, City of Needles, and MUPU Elementary School District. All reviewed projects were completed on time and within budget. Overall, staff finds New Power Contracting for Building Mechanicals to be a qualified contractor to complete the proposed work for the subject project and recommends City Council award the construction contract to New Power Contracting for Building Mechanicals (Attachment 1). If awarded, staff would provide construction management and inspection services during construction. Staff anticipates construction to start as soon as October 2025, with an anticipated completion date in December 2025. Environmental Analysis The Project is exempt under CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The proposed work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use. Further the Project is exempt pursuant to CEQA Guidelines Section 15302 (Replacement and Reconstruction) as the proposed work consists of reconstruction of existing court structures where the new courts will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. No exceptions to the CEQA exemption apply. Fiscal Impact: CIP 630 Community Center Gas Repairs is budgeted in the FY 2025–26 Adopted Budget and funded with the Capital Improvement Fund (301) with a total budget of $350,000. The lowest responsible and responsive bidder, New Power Contracting for Building Mechanicals, submitted its bid at $233,000. Staff recommends establishing a contingency of $46,600 to cover any unforeseen conditions or additional work required during construction for a total construction contract budget not to exceed $279,600. Page 502 of 731 City of Hermosa Beach | Page 4 of 4 Sufficient funds are available in the Capital Improvement Fund to cover construction costs for CIP 630 Community Center Gas Repairs. The funds would cover the full construction costs for the project. Agreement Request Contract Request Amount FY 2025-26 Budget Dept. Account # Total Contract Amount New Power Contracting for Building Mechanicals $233,000 301-8630-4201 $233,000 20 Percent Project Contingency $46,600 301-8630-4201 $46,600 Total $279,600 $279,600 Attachments: 1. Draft Construction Agreement 2. Draft Resolution 3. Bid Opening Log 4. Bid Documents for New Power Contracting for Building Mechanicals 5. CIP 630 Project Plans 6. CIP 630 Project Specifications Respectfully Submitted by: Saad Malim, City Engineer Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 503 of 731 A. CONTRACT AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between New Power Contracting for Building Mechanicals, Inc (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 630 COMMUNITY CENTER GAS REPAIRS, bids were received, publicly opened, and declared on the date specified in the notice; and B. On September 6th, 2025 City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written Contract with CONTRACTOR for furnishing labor, equipment, and material for the CIP No. 630 COMMUNITY CENTER GAS REPAIRS in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 630 COMMUNITY CENTER GAS REPAIRS in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated July 2025, on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications 2021 edition, Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. Page 504 of 731 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal $233,000.00 as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within thirty five (35) working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time. 5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. 6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code. 7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS. Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. Page 505 of 731 In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman. When CONTRACTOR provides evidence that CONTRACTOR employs regis tered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Page 506 of 731 The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code. Page 507 of 731 9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY. CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor. 11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project. 12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512. CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall Page 508 of 731 maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program 13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 14. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage t o any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR s hall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil Page 509 of 731 Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereb y waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. 17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Page 510 of 731 work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors. a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as: i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage. iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such self - insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY. Page 511 of 731 c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it. iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY. d. Builder’s Risk (Course of Construction) Insurance. i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear. ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site. e. Claims Made Policies. If any coverage required is written on a claims-made coverage form: i. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work. Page 512 of 731 ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work. iii. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work. iv. A copy of the claims reporting requirements must be submitted to the CITY for review. v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold. f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY. g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors. h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on Page 513 of 731 insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 18. ASSIGNMENT: This Contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent Contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this Contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the Contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against Contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a Contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for four years after the expiration of this Page 514 of 731 Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 23. SEVERABILITY. If any portion of these Contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this Contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Contract shall not be valid or binding. Any modifications of this Contract will be effective only if signed by the party to be charged. 25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. Page 515 of 731 CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: ________________________ Project Manager CONTRACTOR: __________________________________________ __________________________________________ Attention: __________________________________ 27. DISPUTES. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. Claims. For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by Contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such Contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. Supporting Documentation. The CONTRACTOR shall submit all claims in the following format: Page 516 of 731 Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made List of documents relating to claim: Specifications Drawings Clarifications (Requests for Information) Schedules Other Chronology of events and correspondence Analysis of claim merit Analysis of claim cost Time impact analysis in CPM format If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement. If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion. Within 30 days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR. CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days) after receipt of Page 517 of 731 the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater. Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 days for settlement of the dispute. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. Page 518 of 731 Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. Government Code Claims. In addition to any and all Contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite Contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims. 24. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests Page 519 of 731 protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this s ection exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 25. TERMINATION: This Contract may be terminated by CITY at any time, either with our without cause, by giving CONTRACTOR three (3) days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract. 26. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties. 27. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 28. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 29. FORCE MAJEURE. If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled to a time extension, as provided in the Contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the Contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract documents. A Force Majeure Event shall mean an event that Page 520 of 731 materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. 30. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. 31. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 32. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California CONTRACTOR'S License No. __ CONTRACTOR _________________ By: ____________________________________________ Date TITLE Page 521 of 731 CITY OF HERMOSA BEACH, CALIFORNIA _________________ By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ CITY ATTORNEY __________________ Date Page 522 of 731 Page 1 of 3 RES NO. 25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. 25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING THE CONSTRUCTION OF CIP 630 COMMUNITY CENTER GAS REPAIRS PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT WHEREAS, The City solicited competitive bids for the Community Center Gas Repairs Project; and WHEREAS, Bids were received and opened publicly on August 14, 2025, and New Power Contracting for Building Mechanicals was chosen as the lowest responsible and responsive bidder; WHEREAS, The City Council, desires to confirm City staff’s decision and award the construction contract to the lowest responsible and responsive bidder, New Power Contracting for Building Mechanicals, for the Community Center Gas Repairs Project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. On August 14, 2025 the City received a total of two (2) bids which are summarized below: BIDDER BID AMOUNT New Power Contracting for Building Mechanicals $233,000.00 ACCO Engineered Systems, Inc. $254,916.00 SECTION 2. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regards to the plans and construction of the Project. The City Engineer finds that the plans are complete and the Project may be constructed. Page 523 of 731 Page 2 of 3 RES NO. 25-XXXX SECTION 3. Design Immunity; Authorization A. The design and plans for the Project are determined to be consistent with the City’s standards and are approved; B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced; C. The approval granted by this Resolution conforms with the City’s General Plan; D. The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution; and E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 4. For purposes of the Contract Documents administering the Project, the City establishes an account containing sufficient monies from the current fiscal year budget to pay for the project. This Account is the sole source of funds available for the Construction Sum as defined in the Contract Document administering the Project. SECTION 5. The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities). The project scope involves functional improvements to the existing parking structure. No exceptions to the CEQA exemption apply. SECTION 5. The City Clerk is directed to certify the adoption of this Resolution. SECTION 6. This Resolution will become effective immediately upon adoption. PASSED, APPROVED, and ADOPTED on this 9th day of September, 2025. Page 524 of 731 Page 3 of 3 RES NO. 25-XXXX Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Todd Leishman, City Clerk Interim City Attorney Page 525 of 731 Page 526 of 731 14 IV. BID DOCUMENTS A. PROPOSAL CIP NO. 630 COMMUNITYCENTERGAS LINEREPAIRS CONTRACTOR:Date: ___________________ TO: City of Hermosa Beach Acting Pursuant to Authority Delegated by the City Council Hermosa Beach, California, 90254 Ladies and Gentlemen: The undersigned declares that he/she has carefully examined the location of the proposed work and that he/she has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for: CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS In accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction 2021, Unified Building Code for Construction (current edition) (except Sections 1-9), and the requirements of the Engineer under said documents, for the prices shown herein. The Contractoralso certifies thathe/she is registered with the Department of Industrial Relations. All work shall be completed within 35 working days from the date the Notice to Proceed is issued by the Engineer. Contractor Signature PWCR Registration Number New Power Contracting For Building Mechanicals August 12, 2025 1001013268 2025.07.30 20:34:16 -07'00' Page 527 of 731 15 B. BID SCHEDULE CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS TOTAL BASE BID IN FIGURES TOTAL BASE BID IN WORDS Contractor Name: In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention, and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of __________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided. Contractor Signature: __________________________________________ PW Registration #: State License #: _________ Contractor Company Name: __________________________________________ Item No. Estimated Quantity Unit Description of Work Unit Price Total 1 1 LS Mobilization (Not to exceed 5% of the total base bid amount) - $ 2 1 LS Provide labor, material, tools, equipment and all necessary incidentals to complete replacement of gas piping in the City of Hermosa Beach Community Center Building per plans and specifications - $ $5,000.00 $228,000 New Power Contracting For Building Mechanicals 10% New Power Contracting For Building Mechanicals 1001013268 1100150 $5,000.00 $228,000 $233,000.00 Two Hundred and Thirty Three Thousand USD 2025.08.12 10:42:00 -07'00' Page 528 of 731 Page 529 of 731 Page 530 of 731 Page 531 of 731 Page 532 of 731 19 D. BIDDER'S ASSURANCE CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS FROM: Name of Bidder: Business Address: Telephone No: TO: Acting Pursuant to Authority Delegated by the City Council c/o City Hall City of Hermosa Beach, California Acting Pursuant to Authority Delegated by the City Council : Pursuant to your published Notice Inviting Bids for:CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned declares that he/she has carefully examined the location of the proposed work; that he/she has carefully examined the Plans and Specifications, and read the accompanying Instructions to Bidders and hereby proposes to furnish all materials, machinery, tools, labor, and services and do all the work necessary to complete the project in accordance with said Plans and Specifications and other Contract Documents at the item prices on the Bid Schedule. BY:TITLE: New Power Contracting For Building Mechanicals 8187399196 21021VanowenStreet Unit D204 Canoga Park CA, 91303 Salam Sabbagh CEO Page 533 of 731 20 E. BIDDER'S DECLARATION CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS It is understood and agreed that: 1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, Warranty Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions. 2. The undersigned has, by investigation at the site of the work and otherwise,satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof. 3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal. 4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned. The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents. The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Documents. 5. Theundersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. 6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the Bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest Bidder in accordance with the provisions of the Public Contract Code section 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided. 7. This bid will not be withdrawn within a period of ninety (90) days after the date of its Page 534 of 731 21 proper opening by the City. 8. The undersigned Bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate,and complete. Respectfully submitted, Contractor's Business Name Contractor Signature Title Business Address: Street By Title City State Zip Contractor's License No. and Classification Business Phone Number Date Name Title Residence: Street City State Zip Residence Phone Number Note: If the bid is made by an individual, it must be signed with the full name of the Bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed. New Power Contracting for Building Mechanicals CEO 21021Vanowen St. APT D204 Canoga Park CA, 91303 Salam Sabbagh CEO 1100150 C36 and C20 8187399196 August 12, 2025 2025.07.30 10:43:17 -07'00' Page 535 of 731 22 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. FIRM TITLE OF PERSON SIGNING SIGNATURE DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company: New Power Contracting For Building Mechanicals Owner August 12, 2025 2025.08.12 08:47:14 -07'00' Page 536 of 731 23 G. CERTIFICATION OF PRINCIPAL CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. (Section 1861, Labor Code.) Signature: Name: Title: Name of Company: New Power Contracting For Building Mechanicals Salam Sabbagh Owner 2025.08.12 08:48:14 -07'00' Page 537 of 731 24 H. DECLARATION OF ELIGIBILITY TO CONTRACT [Labor Code Section 1777.1; Public Contract Code Section 6109] CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned, a duly authorized representative of the Contractor, certifies and declares that: 1. The undersigned Contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a Contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2. The undersigned Contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law. 3. The undersigned Contractor is aware of California Public Contract Code Section 6109, which states: “(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a Contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a Contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any Contracton a public works project enteredinto between a Contractorand a debarred subcontractoris void as a matter of law. A debarred subcontractormay not receive any public money for performing work as a subcontractor on a public works Contract, and any public money that may have been paid to a debarred subcontractor by a Contractor on the project shall be returned to the awarding body. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.” 4. The undersigned Contractor has investigated the eligibility of each and every subcontractor the undersigned Contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , at (place of execution), California. Signature: Name: August 4,2025 LosAngeles Declaration Salam Sabbagh 2025.07.30 11:33:39 -07'00' Page 538 of 731 25 Title: Name of Company: New Power Contracting For Building Mechanicals Owner Page 539 of 731 26 I. NON-COLLUSION DECLARATION CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned declares: I am the ___________________ of ______________________________, the party making the foregoing Bid. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidderhas not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidderhas not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ___________________ [city], ___________________ [state]. NAME OF BIDDER SIGNATURE OF BIDDER ADDRESS OF BIDDER CITY STATE ZIP Canoga Park Owner of New Power Contracting For Building Mechanicals California August 4,2025 Salam Sabbagh 21021Vanowen Street Unit D204 Canoga Park , California 90303 2025.07.30 11:47:47 -07'00' Page 540 of 731 27 J. REFERENCES OF WORK CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS Provide names, addresses, phone numbers and email addresses for at least three public agencies for which Bidder has performed similar work within the past five years. All contact information must be current. 1._______________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ 2.______________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Removal and Installation of Eighty-Eight (88) Gas TanklessDomestic Hot WaterHeaters CALIFORNIA STATEUNIVERSITY NORTHRIDGE 18111 Nordhoff St., Northridge, CA 91330 Mr.CeicilRucker/8186775311 at CSUN RFP 2322 $618,000.00 August , 30, 2024 Sepetember 30, 2024$788,000.00 Two City of Needles 817Third Street, Needles, CA92363 Ms. Kathy Raash (760) 3265700 Public Restroom Sewer Plumbing Replacment 24,750.00 October 22, 2023 Page 541 of 731 28 Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ 3.________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ For additional References, please add separate sheets. NAME OF BIDDER SIGNATURE OF BIDDER DATE 29,000.00 October 22, 2023 One MUPU Elemantary School District North Ojai Road Santa Paula 4410 Mr.Orlando Delon 8059109438 Pipe Line Plumbing Project, Carbon Steel Fire Waterand Ductile Iron Potable Water 97,546.00 100,046.00 One September 15, 2023 September 15, 2023 Salam Sabbagh August 12, 2025 2025.07.30 13:13:09 -07'00' Page 542 of 731 29 K. SUBCONTRACTORS LIST CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each Bidder shall set forth below: (a) the name and location of the place of business, (b) the California Contractor license number, (c) the DIR public works Contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Biddershall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information. If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner. We propose to use the following listed subcontractors as per Public Contract Code Section 4100 et seq.: List all Subcontractors. The subcontractor shall be licensed for the type of work they are performing. Sub-Contractors Name:Address: Description of Work: CSLB Contractor License No.DIR Registration No. Phone No.Dollar Amount of Work & % of Work Troy Roofing Inc 1066E. Edna Pl Covina, CA 91724 Roof Drilling and Water Proofing 2000013990 6265433063 1035092 C39 4%$9,000.00 Page 543 of 731 30 Sub-Contractors Name:Address: Description of Work: CSLB Contractor License No.DIR Registration No. Phone No.Dollar Amount of Work & % of Work Sub-Contractors Name:Address: Description of Work: CSLB Contractor License No.DIR Registration No. Phone No.Dollar Amount of Work & % of Work Sub-Contractors Name:Address: Description of Work: CSLB Contractor License No.DIR Registration No. Phone No.Dollar Amount of Work & % of Work Sub-Contractors Name:Address: Description of Work: CSLB Contractor License No.DIR Registration No. Phone No.Dollar Amount of Work & % of Work Page 544 of 731 31 Percent of work to be performed by sub-Contractors: % (Note: 50% of work is required to be performed by general Contractor) For additional Sub-Contractors, please add additional sheet(s) 4% Page 545 of 731 32 L. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code Section 2200 et seq.) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct: The Contractor is not: (1) identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or (2) a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000. Signature: Printed Name: Title: Firm Name: Date: Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on Contracts for three years. X August 12, 2025 New Power Contracting For Building Mechanicals Salam Sabbagh Owner 2025.08.12 09:42:04 -07'00' Page 546 of 731 33 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information. No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a Contractor with the Department of Industrial Relations.1 Name of Bidder: ________________________________________ DIR Registration Number: ________________________________ DIR Registration Expiration: ______________________________ Small Project Exemption: ______ Yes or ______ No Unless Bidder is exempt pursuant to the small project exemption, Bidder further acknowledges: 1. Bidder shall maintain current DIR registration for the duration of the project. 2. Bidder shall maintain a current DIR registration for the duration of the project. 3. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its Contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project. 4. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive. Name of Bidder Signature Name and Title Dated 1 If the Project is exempt from the Contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Salam Sabbagh 1001013268 20273006 X New Power Contracting For Building Mechanicals Salam Sabbagh/Owner August 12, 2025 2025.08.12 10:00:05 -07'00' Page 547 of 731 34 N. FLEET COMPLIANCE CERTIFICATION The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off- Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. INSTRUCTIONS TO BIDDERS COMPLIANCE WITH CARB REGULATIONS The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles) . Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the fleets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive. Fleet Compliance Certification. Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct: The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids). Page 548 of 731 35 The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Name of Bidder:_________________________________________________ Signature: __________________________________________________ Name: __________________________________________________ Title: __________________________________________________ Date: __________________________________________________ New Power Contracting for Building Mechanicals Salam Sabbagh CEO August 12, 2025 Our company and our subcontractors do not operate any off-road diesel vehicles covered under CARB Title 13, Division 3, Chapter 9. All work is performed using light-duty gasoline and small tools not subject to this regulation X 2025.08.12 10:08:30 -07'00' Page 549 of 731 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov |HermosaBchCityHermosaBeachCity Page 2 ADDENDUM ISSUED BY: _____________________________________ Saad Malim, City Engineer ACKNOWLEDGEMENT OF ADDENDUM No. 1 CIP NO. 630 – Community Center Gas Line Repairs Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid. The undersigned acknowledges receipt of Addendum No. 1 dated July 31, 2025. ATTEST: _____________________________________ Principal: _____________________________________ Address: _____________________________________ By: _____________________________________ Title: _____________________________________ New Power Contracting For Building Mechanicals 21021VanowenSt. Unit D204 Canoga Park,CA,91303 Salam Sabbagh CEO Page 550 of 731 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov |HermosaBchCityHermosaBeachCity Page 4 ADDENDUM ISSUED BY: _____________________________________ Saad Malim, City Engineer ACKNOWLEDGEMENT OF ADDENDUM No. 2 CIP NO. 630 – Community Center Gas Line Repairs Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid. The undersigned acknowledges receipt of Addendum No. 2 dated August 7, 2025. ATTEST: _____________________________________ Principal: _____________________________________ Address: _____________________________________ By: _____________________________________ Title: _____________________________________ 21021VanowenSt. Unit D204 Canoga Park,CA,91303 New Power Contracting For Building Mechanicals Salam Sabbagh CEO 2025.08.12 08:59:10 -07'00' Page 551 of 731 PLUMBING ABBREVIATIONS AND SYMBOLS LIST PLUMBING ABBREVIATIONS PLUMBING SYMBOLS GENERAL NOTES SPECIAL NOTE ABV ABOVE ABOVE CEILING AIR CONDITIONING ACCESS DOOR ABOVE FINISHED FLOOR ACCESS PANEL MBH THOUSAND BTU PER HOUR MINIMUM GAS-MEDIUM PRESSURE THESE DRAWINGS AND SPECIFICATIONS DO NOT INCLUDE NECESSARY COMPONENTS FOR CONSTRUCTION SAFETY.ABV CLG MIN ALL PLUMBING DRAWINGS CONTAINED IN THIS SET SHALL DISPLAY THE CITY BUILDING DEPARMENT APPROVAL STAMP BEFORE THESE DRAWINGS CAN BE USED AS CONSTRUCTION DOCUMENTS. PIPING BRANCHACMPG AD 2.- FOR BUILDING LOCATIONS, FINISH FLOOR, AND GRADE ELEVATIONS, SEE ARCHITECTURAL AND CIVIL DRAWINGS.NO NORMALLY OPEN NUMBER NOT TO SCALE AFF 0 PIPE DROP NO.AP 3.- BEFORE COMMENCEMENT OF WORK, THE CONTRACTOR SHALL VERIFY THE EXACT LOCATIONS, ELEVATIONS AND CHARACTERISTICS OF ALL UTILITIES AND PIPING, PRIOR TO START OF ANY TRENCHING, AND SHALL IMMEDIATELY NOTIFY THE ARCHITECT OF ANY DISCREPANCIES. NTSAT COORDINATIONoPIPE RISE OD OVERFLOW DRAIN OPERATING WEIGHT BEL BELOW BALL VALVE OPWTBLV 0 RISER OR DROP THESE DRAWINGS ARE DIAGRAMMATIC AND SHOW IN GENERAL WHERE THE PIPING AND OTHER WORK SPECIFIED IN THE DIVISION 22 SECTIONS OF THE SPECIFICATIONS IS TO BE LOCATED. THE DRAWINGS DO NOT NECESSARILY INDICATE ANY AND ALL OFFSETS AND CONFIGURATIONS REQUIRED FOR COORDINATION WITH THE SPACE REQUIREMENTS OF OTHER TRADES. THE CONTRACTOR IS RESPONSIBLE FOR THE CORRECT PLACING, LOCATION AND CONNECTION OF THIS WORK IN RELATION TO THE WORK OF OTHER TRADES. 4.- ALL PLUGGED TEES AND PLUGGED WYES SHALL BE LINE SIZE UNLESS OTHERWISE NOTED.CFH CUBIC FEET PER HOUR CUBIC FEET PER MINUTE CEILING CONCRETE CONNECT OR CONNECTION CONTINUE OR CONTINUATION PG PRESSURE GAUGE PHASE (ELECTRICAL) PROPERTY LINE POINT OF CONNECTION^ PARTS PER MILLION PRESSURE POUNDS PER SQUARE INCH PSI GAUGE PLUGGED TEE POLYVINYL CHLORIDE PLUGGED WYE CFM PH 5.- CONNECTION BETWEEN INCOMPATIBLE MATERIALS ABOVE GRADE AND INSIDE BUILDING SHALL BE MADE WITH TWO (2) DIELECTRIC UNIONS SEPARATED BY A 12” SECTION OF RED BRASS PIPE. BRANCH - TOP CONNECTIONCLGQ.CONC CONN CONT XPOC BRANCH - BOTTOM CONNECTIONPPM 6.- ALL CUTTING OF EXISTING PAVING, WALKS AND/OR FLOORS SHALL BE BY MACHINE SAW CUTTING. HOLES FOR PIPING IN CONCRETE WALLS OR FLOORS SHALL BE DONE BY CORE DRILLING EQUIPMENT. PRESS THE CONTRACTOR, SHALL EXAMINE ALL MECHANICAL, ARCHITECTURAL, STRUCTURAL, ELECTRICAL AND OTHER DRAWINGS THAT HAVE BEEN PREPARED FOR THIS PROJECT, AND ACCEPT SUCH CONDITIONS, AND MAKE ALLOWANCES FOR THEM IN PREPARING THE BID. PSIDN DOWN UNION (SCREWED) PSIA ELEC EXIST ELECTRICAL EXISTING PT 7.- THE CONTRACTOR SHALL BE RESPONSIBLE FOR PATCHING AND REPAIRING ALL PAVED AREAS WHICH ARE EXCAVATED AND/OR DAMAGED BY HIS OPERATIONS.PVC PLUGGED TEE PW MEP COMPONENT ANCHORAGE NOTE8.- ALL CONNECTIONS TO EXISTING SERVICES SHALL BE MADE SUCH THAT INTERRUPTION TIME WILL BE AS SHORT AS POSSIBLE. THE CONTRACTOR SHALL GIVE THE OWNER’S REPRESENTATIVE SUFFICIENT NOTICE OF SUCH INTERRUPTION AND THE ACTUAL SHUT-DOWN TIME SHALL BE AT A TIME DESIGNATED BY THE OWNER’S REPRESENTATIVE. °F DEGREES FAHRENHEIT FLEXIBLE CONNECTION FLOOR FACE OF CURB FEET PER MINUTE FROM FEET FLUE THRU ROOF FIXTURE UNITS FC FLANGED CONNECTIONREQ’D RI&C REQUIRED ROUGH-IN AND CONNECT REVOLUTIONS PER MINUTE FLR ALL MECHANICAL, PLUMBING, AND ELECTRICAL COMPONENTS SHALL BE ANCHORED AND INSTALLED PER DETAILS ON THE AHJ APPROVED CONSTRUCTION DOCUMENTS. WHERE NO DETAILS IS INDICATED, THE FOLLOWING COMPONENTS SHALL BE ANCHORED OR BRACED TO MEET THE FORCE AND DISPLACEMENT REQUIREMENTS PRESCRIBED IN THE 2022 CBC, SECTIONS 1616A.1.18 THROUGH 1616A.1.26 AND ASCE 7-10 CHAPTER 13, 26 AND 30. FOC RPM E CAP ON END OF PIPEFPM FR 9.- FIELD VERIFY LOCATION OF GAS CONNECTION(S) ON EXISTING SPACE HEATING EQUIPMENT PRIOR TO START OF WORK. SHT SHEET SHUT OFF VALVE SPECIFICATION SQUARE FEET STEEL STRAINER SOVFT RED BRASS NIPPLE FTR SPEC SQ. FT. 10.- DURING THE PROGRESS OF WORK THE PLUMBING CONTRACTOR SHALL MAINTAIN AN ACCURATE RECORD OF ALL CHANGES MADE IN THE PLUMBING SYSTEMS. THE RECORD DRAWING SHALL SHOW CHANGES IN MANUFACTURER (WITH NUMBERS AND TRADE NAMES). MATERIALS, SIZES, LOCATIONS AND HOOK-UP POINTS. AS-BUILTS SHALL BE GIVEN TO THE OWNER’S CONSTRUCTION MANAGER AT COMPLETION OF JOB. FU r0>°VALVE IN RISERSTL 1. ALL PERMANENT EQUIPMENT AND COMPONENTS. 2. ALL TEMPORARY OR MOVEABLE EQUIPMENT THAT IS PERMANENTLY ATTACHED (E.G. HARD WIRED) TO THE BUILDING UTILITY SERVICES SUCH AS ELECTRICITY, GAS, OR WATER. 3. MOVEABLE EQUIPMENT WHICH IS STATIONED IN ONE PLACE FOR MORE THAN 8 HOURS AND HEAVIER THAN 400 POUNDS ARE REQUIRED TO BE ANCHORED WITH TEMPORARY ATTACHMENTS. G GAS-LOW PRESSURE GAUGE GALLON GAS COCK GALLONS PER HOUR GALLONS PER MINUTE GAS PRESSURE REGULATOR GRADE STR GA 00 GATE VALVE OR SHUT-OEE VALVEGAL TEMP TEMPERATURE TYPICAL GO TYP t 11.- INSTALL ALL PLUMBING TO AVOID INTERFERENCE WITH ELECTRICAL AND MECHANICAL EQUIPMENT AND STRUCTURAL FRAMING. GPH GPM PRESSURE - TEMPERATURE RELIEF VALVE UL UNDERWRITERS LABORATORY UNION UP THRU ROOF GPR 12.- ALL WORK SHALL BE DONE IN ACCORDANCE WITH CURRENT RULES AND REGULATIONS AS SET FORTH BY THE AUTHORITY HAVING JURISDICTION.UNGR 0 THE FOLLOWING MECHANICAL AND ELECTRICAL COMPONENTS SHALL BE POSITIVELY ATTACHED TO THE STRUCTURE BUT THE ATTACHMENT NEED NOT BE DETAILED ON THE PLANS. THESE COMPONENTS SHALL HAVE FLEXIBLE CONNECTIONS PROVIDED BETWEEN THE COMPONENTS AND ASSOCIATED DUCTWORK, PIPING, AND CONDUIT. GAS COCKUTR H HIGH HEADER HORSEPOWER 13.- ALL VALVES, UNIONS, ETC. TO BE SAME SIZE AS PIPE UNLESS OTHERWISE INDICATED ON DRAWINGS.HDR W WIDE OR WASTE SLOPE - IN DIRECTION OF ARROWHPW/WITH 14.- UNIONS SHALL BE PROVIDED AND INSTALLED AFTER EACH SCREW-TYPE VALVE AND PRIOR TO EQUIPMENT CONNECTIONS.WH WATER HEATER WITHOUT WATER WEIGHT IE INVERT ELEVATION W/O FLOW - IN DIRECTION OF ARROW A. COMPONENTS WEIGHTING LESS THAN 400 POUNDS AND HAVE A CENTER OF MASS LOCATED 4 FEET OR LESS ABOVE THE ADJACENT FLOOR OR ROOF LEVEL THAT DIRECTLY SUPPORT THE COMPONENT. B. COMPONENTS WEIGHING LESS THAN 20 POUNDS, OR IN THE CASE OF DISTRIBUTED SYSTEMS, LESS THAN 5 POUNDS PER FOOT, WHICH ARE SUSPENDED FROM A ROOF OR FLOOR OR HUNG FROM A WALL. 15.- BEFORE FABRICATION OR INSTALLATION THIS CONTRACTOR SHALL VERIFY EXACT LOCATIONS OF ALL MECHANICAL EQUIPMENT AND EQUIPMENT PROVIDED UNDER ANOTHER SECTION OF SPECIFICATIONS. EXACT ROUGH-IN LOCATIONS AND REQUIREMENTS SHALL BE COORDINATED IN FIELD. WTRKWKILOWATT WT GAS SHUT-OFF VALVE IN YARDBOXLBSPOUNDS YB YARDBOX 16.- THE PLUMBING CONTRACTOR SHALL COORDINATE ALL REQUIREMENTS FOR ALL POINTS OF CONNECTION WITH THE GENERAL CONTRACTOR AND OTHER TRADES PRIOR TO BID. ]CAP PIPING FOR RECONNECTION 1. SYMBOLS AND ABBREVIATIONS ARE SHOWN FOR REFERENCE; NOT ALL SYMBOLS AND ABBREVIATIONS MAY BE USED. 2. ALL NOTES ON THIS SHEET REMAIN PART OF THE CONTRACT DOCUMENTS. FOR THOSE ELEMENTS THAT DO NOT REQUIRE DETAILS ON THE APPROVED DRAWINGS, THE INSTALLATION SHALL BE SUBJECT TO THE APPROVAL OF THE DESIGN PROFESSIONAL IN GENERAL RESPONSIBLE OR STRUCTURAL ENGINEER DELEGATED RESPONSIBILITY AND THE AHJ. THE PROJECT INSPECTOR WILL VERIFY THAT ALL COMPONENTS AND EQUIPMENT HAVE BEEN ANCHORED IN ACCORDANCE WITH ABOVE REQUIREMENTS. 17.- ALL VALVES OR OTHER EQUIPMENT SHOWN IN WALLS OR ABOVE NON-ACCESSIBLE CEILINGS SHALL BE INSTALLED BEHIND AN ACCESS PANEL. G GAS - LOW PRESSURE 18.- ALL PLUMBING WORK SHALL CONFORM TO 2022 CPC.(E)G EXISTING GAS - LOW PRESSURE 19.- UNLESS SPECIFICALLY SHOWN ON THESE PLANS NO STRUCTURAL MEMBER SHALL BE CUT, NEITHER DRILLED NOR NOTCHED WITHOUT PRIOR WRITTEN AUTHORIZATION FROM THE STRUCTURAL ENGINEER AND THE AHJ.MPG GAS - MEDIUM PRESSURE PIPING, DUCTWORK, AND ELECTRICAL DISTRIBUTION SYSTEM BRACING NOTE20.- CUTTING, BORING, SAWCUTTING OR DRILLING THROUGH THE NEW OR EXISTING STRUCTURAL ELEMENTS TO BE DONE ONLY WHEN SO DETAILED IN THE DRAWINGS OR ACCEPTED BY THE ARCHITECT OR STRUCTURAL ENGINEER WITH THE APPROVAL OF AHJ REPRESENTATIVE. (E)MPG EXISTING GAS - MEDIUM PRESSURE PIPING, DUCTWORK, AND ELECTRICAL DISTRIBUTION SYSTEMS SHALL BE BRACED TO COMPLY WITH THE FORCES AND DISPLACEMENTS PRESCRIBED IN ASCE 7-10 SECTION 13.3 AS DEFINED IN ASCE 7-10 SECTION 13.6.5.6, 13.6.7, 13.6.8, AND 2019 CBC, SECTIONS 1616A.1.23, 1616A.1.24, 1616A.1.25 AND 1616A.1.26 21.-THE SEISMIC ANCHORAGE OF MECHANICAL AND ELECTRICAL EQUIPMENT SHALL CONFORM TO ASCE 7-10 SECTION 13.3.1 AND TABLE 13.6-1. ANCHORAGE DETAILS FOR ROOF/FLOOR MOUNTED EQUIPMENT SHALL BE SHOWN ON PLANS. / / / / / / / / / / /EXISTING PIPING TO BE ABANDONED EXISTING PIPING TO BE REMOVEDXXXXXXXXXXXXX 22.- WHERE BRACING DETAILS ARE NOT SHOWN ON THE DRAWING OR IN THE GUIDELINES, THE FIELD INSTALLATION SHALL BE SUBJECTED TO THE APPROVAL OF THE ARCHITECT, STRUCTURAL ENGINEER AND BUILDING DEPARTMENT. THE METHOD OF SHOWING BRACING AND ATTACHMENTS TO THE STRUCTURE FOR THE IDENTIFIED DISTRIBUTION SYSTEM ARE AS NOTED BELOW. WHEN BRACING AND ATTACHMENTS ARE BASED ON A PREAPPROVED INSTALLATION GUIDE (E.G., OSHPD OPM). COPIES OF THE BRACING SYSTEM INSTALLATION GUIDE OR MANUAL SHALL BE AVAILABLE ON THE JOBSITE PRIOR TO THE START OF AND DURING THE HANGING AND BRACING OF THE DISTRIBUTION SYSTEMS. THE STRUCTURAL ENGINEER OF RECORD SHALL VERIFY THE ADEQUACY OF THE STRUCTURE TO SUPPORT THE HANGER AND BRACE LOADS. CD REPRESENTS REMODEL NOTES REPRESENTS DETAIL NUMBERi #REPRESENTS PLUMBING SHEET REPRESENTS PLUMBING FIXTUREi MECHANICAL PIPING (MP), MECHANICAL DUCTS (MD), PLUMBING PIPING (PP), ELECTRICAL DISTRIBUTION SYSTEMS (E): £/(#)REPRESENTS QUANTITY MP □ MD □ PP □ ED OPTION 1: DETAILED ON THE APPROVED DRAWINGS WITH PROJECT SPECIFIC NOTES AND DETAILS. PIPE MATERIAL SCHEDULE MP □ MD □ PP E E □OPTION 2: SHALL COMPLY WITH THE APPLICABLE OSHPD PRE-APPROVAL (OPM#) #0052-13. PIPE MATERIALS /'v0 /'v0 SCOPE OF WORKxcGGAG: ABOVE GRADE BG: BELOW GRADE 0 ■VAyVAr At a■G AyAy AyG GA}GAAAft ft0 0ft?OFtG70AAoAtAyA?A?A)G G PLUMBING SCOPE OF WORK: FOLLOWING IS A GENERAL SCOPE OF PLUMBING WORK. FOR DETAIL SCOPE OF WORK, SEE FLOOR PLANS. A-A AO<o /Ay/At At GO O ■PAPFFAA?Ay A?AyOAftftftft-A XC/oA 0GGAAAAoSryyyyOoo o oo GOA)SERVICES REMARKS/yy0OG G O G G GA Q 1. ABANDON EXISTING GAS PIPING IN PLACE WITHIN BUILDING. 2. EXTEND NEW GAS PIPING ON THE ROOF FROM EXISTING GAS METER IN VAULT AT GRADE TO ALL GAS APPLIANCES. G' AG IAPMO IS 13-2006 GALV. EXPOSED A GAS e k c, ' > BG IAPMO IS 12-2006 1920 E Warner Ave., Suite 3—H Santa Ana, CA 92705 Telephone (714) 884 — 3834 Fax (714) 884-3834 PEI #600.022 ISSUED FOR:REVISIONSBENCH MARK:REGISTRATION/SIGNATURE: PLANS PREPARED BY:SHEET TITLE:FILE NUMBER CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT PLUMBING ABBREVIATIONS AND SYMBOLS LIST No.DESCRIPTION DATE 24651ADRAWN BY: IHA RECOMMENDED FOR PERMIT ISSUANCE:City of Hermosa Beach CIP 630 COMMUNITY CENTER GAS LINE REPAIRS CHECKED MP PO-1.119900 MacArthur Boulevard I Suite 1000 Irvine I California I 92612 949.250.0880 I FAX 949.250.0882 www.westgroupdesigns.com NAME, LICENSE No.: Matthew M. Pezeshki, M29925 DATE 06-30-2026 DATE 710 PIER AVE. HERMOSA BEACH, CA 90254 SHEET 1 OF 4 P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P0— 1.1 .dwg Jun 30, 2025 — 7:57am iggy — ^Id 5 No. M 29925 Exp. 06-30-2026 cr c, 7/7/25 Saad Malim, PE - City Engineer Page 552 of 731 DEMOLITION NOTES EXISTING WALL LURNACE TO REMAIN. REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP ABV. FLR. OR ABV. CLG. AS APPLICABLE (TYP.). EXISTING HEATER TO REMAIN. REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP IN WALL. PATCH WALL TO MATCH EXISTING. 2.- 3.- EXISTING GAS SUPPLY BEL. COUNTER TO BE REMOVED. REMOVE PIPING BEL. FLR. BACK TO ’OLD’ MAIN AND CAP IN CRAWL SPACE. PREPARE AREA OF REMOVAL TO RECEIVE NEW PIPE. 4.- EXISTING CRAWL SPACE VAULT TO REMAIN. Fo o_4 1i i5 P1-1.IKT_71 l\ /I l y j "D GI-----1< 1 ”(65 GFH)i__i BEL. ELR. 1 4 OFFICE Bo PLAN NOTESrr~3 3 / SENIOR GAS (65 CFH) DN. FROM ABV. DN. FACE OF WALL, CONNECT TO EXISTING WALL FURNACE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. SECURE PIPING TO WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 1CENTER| #2 r OFFICE A Lii i : CD2 GAS (65 CFH) DN. IN CHASE FROM ELR. ABV. DAYLIGHT THRU WALL AND CONNECT TO EXISTING HEATER WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT WALL TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 2.- 1|L i« r tT TL f 1” GAS (65 CFH) STUB-UP THRU EXISTING FLR. OPENING AND CONNECT TO RANGE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK. MODIFY PIPE OPENING AS REQUIRED. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT FLR. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 3.- 0 VV\\ 1 B ) Existing Heater Detail NOT TO SCALE 4.- 1 GAS, RUN BEL. ELR. IN CRAWL SPACE, SUSPEND FROM FLR. STRUCTURE. 1-1/4” GAS (130 CFH) DN. FROM ABV. DN. FACE OF WALL TO SERVE A WALL FURNACE AND ISLAND RANGE. SECURE PIPING TO WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 5.- jt SENIOR CENTER MB id i :i'il I o -CJ-o. :ITurc: B \22 /X /\/p 1-1.1.<o I \on /VitF o\/ %I /\I iLt C o o 1 i (A) Existing Wall Furnace Detail NOT TO SCALE ■p NORTH ■P 4- * K G ^ 1920 E Warner Ave., Suite 3—H Santa Ana, CA 92705 Telephone (714) 884—3834 Fax (714) 884-3834 PEI #600.022 1PLUMBING FIRST FLOOR PLAN 1/8" = r-o' ISSUED FOR:REVISIONSBENCH MARK:REGISTRATION/SIGNATURE: PLANS PREPARED BY:SHEET TITLE:FILE NUMBER CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT PLUMBING FIRST FLOOR PLAN No.DESCRIPTION DATE 24651ADRAWN BY: IHA RECOMMENDED FOR PERMIT ISSUANCE:City of Hermosa Beach CIP 630 COMMUNITY CENTER GAS LINE REPAIRS CHECKED MP P1-1.119900 MacArthur Boulevard I Suite 1000 Irvine I California I 92612 949.250.0880 I FAX 949.250.0882 www.westgroupdesigns.com NAME, LICENSE No.: Matthew M. Pezeshki, M29925 DATE 06-30-2026 DATE 710 PIER AVE. HERMOSA BEACH, CA 90254 SHEET 2 OF 4 P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P1 — 1.1 .dwg Jun 30, 2025 — 7:58am iggy — ^Id 5 No. M 29925 Exp. 06-30-2026 cr c, 7/7/25 Saad Malim, PE - City Engineer Page 553 of 731 DEMOLITION NOTES EXISTING WALL LURNACE TO REMAIN. DISCONNECT AND REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP ABV. FLR. OR ABV. CLG. AS APPLICABLE (TYP.). CAP PIPE AS CLOSE AS POSSIBLE TO FLR. EXISTING SUSPENDED FURNACE TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION.2.- 3.- EXISTING GAS PIPING SERVING THE SUSPENDED FURNACE TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION. A7 4.- EXISTING DOMESTIC GAS FIRED WATER HEATER TO REMAIN. DISCONNECT AND REMOVE EXISTING EXPOSED GAS PIPING ABV. FLR. OR ABV. CLG. AS APPICABLE. 1-1. v/9LET“5T 4”( 1 625 CFH)LID LED DID)P |7 rD EXISTING GAS PIPING LOCATED WITHIN PIPE CHASE TO BE ABANDONED IN PLACE. CAP PIPING ABV. CLG. AND AT HORIZONTAL PIPE CHASE AS INDICATED. 5.-[jtj HK2)ADD Cl 3- Z7 ■£ d vrE.1 6.- EXISTING DOMESTIC RANGE TO REMAIN. DISCONNECT AND CAP PIPE AT CASEWORK. REMOVE EXISTING EXPOSED GAS PIPING.■ J 3 ■5 3- C 3t 3 E 3 0 0[0 EXISTING GAS PIPING IN VERTICAL PIPE CHASE SERVING THE FIRST FLOOR TO BE REMOVED. CAP PIPING ABV. SECOND FLOOR CLG. 7.-E .1 0 0 IT / V1 1 F A 3 7i EXISTING FLUE VENT THRU WINDOW TO BE REMOVED. REPLACE GLASS TO MATCH EXISTING WINDOWS.DN tP f w J' ,IT 9.- P.O.R.— REMOVE EXISTING SUSPENDED GAS PIPING DOWNSTREAM OF WALL AND MODIFY FOR RECONNECTION OF NEW GAS PIPING.t ft m DN CZD PLAN NOTESmomoNICGAS (65 CEH) DN. FACE OF WALL FROM ABV. CLG./ROOF AS APPLICABLEEXTEND 1 AND CONNECT TO EXISTING WALL FURNACE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK (TYP.). SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. AAREA SERVED BY EXISTING 'DN DN DEDICATE ROOFTOP HPup — —i -------UP -------DN DN--------- CONNECT 1-1/4” GAS (120 CEH) TO EXISTING SUSPENDED FURNACE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK (TYP.). P.O.C.- 1-1/2” GAS (240 CFH) TO EXISTING SUSPENDED GAS PIPING DOWNSTREAM OF WALL. PAINT EXPOSED PIPING TO MATCH CLG. FINISH. 2.- 3.- DN 1 EXTEND 3/4” GAS (40 CFH) DN. FACE OF WALL AND CONNECT TO EXISTING DOMESTIC WATER HEATER WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 4.-D I 11 UP ti pmcmmi EXTEND 1” GAS (65 CFH) DN. FACE OF WALL FROM ABV. CLG. AND CONNECT TO EXISTING DOMESTIC RANGE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 5.- DN e a e a EXTEND 1” GAS (65 CEH) DN. THRU EXISTING VERTICAL PIPE CHASE TO FIRST FLOOR WALL FURNACE. SECURE PIPING IN CHASE WITH CHANNEL STRUT. PATCH, REPAIR AND PAINT CLG. AND VERTICAL PIPE CHASE TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT. 6.- "Q"Q 3 31 r i ] 1 o 0 DN EXISTING GAS METER IN VAULT (1625 CFH). UTILITY COMPANY TO ENSURE EXISTING GAS METER HAS ADEQUATE CAPACITY (1625 CFH). PROVIDE SHUT-OEE VALVE AND PACIFIC 300 SERIES SEISMIC SHUT-OFF VALVE DOWNSTREAM OF EXISTING GAS MATER. EXTEND 4” GAS (1625 CFH) AS INDICATED TO PIPE CHASE. T©7.-B J v L□B Q , 1 IT J^L□u u nH "B" □ 4” GAS UP TO ROOF, FOR CONTINUATION SEE SHEET P2-1.1. SECURE RISER TO WALL WITH CHANNEL STRUT AT 6’-0” O.C. (MIN. 3 SUPPORTS). E 1 CITE\=n=i V////-G'□4” GAS THRU WALL COMPLETE WITH PIPE SLEEVE PENETRATION. SEAL PIPE PENETRATION WATER-TIGHT. 9.-LECD d^TiA Trn I_JO !9 »moL JoW3 GAS (65 CFH) DN. FACE OF WALL FROM ABV. CLG./ROOF AS APPLICABLE10.- EXTEND 1 AND CONNECT TO EXISTING WALL FURNACE WITH A LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK (TYP.). EXTEND 1” GAS DN. TO EXISTING WALL FURNACE ON FLR. BEL. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT 8 71 rlomL Jan L :irC0CDJ Vf ■©P.O.R.— EXISTING GAS PIPING TO BE REMOVED AND CAPPED AT VAULT FLOOR — PROVIDE PACIFIC 300 SERIES SEISMIC SHUT-OEE VALVE DOWNSTREAM OF GAS METER « -wW*w% 7T 30 H...ffi'VfcI V1I V-r? CTm;!^P.O.C. NEW 4” GAS (1625 CFH) PIPING AND EXTEND TO PIPE *3 Jv1 .1 CHASE AND RUN UP TO ROOF. FOR ADDITIONAL INFORMATION, SEE PLAN NOTES #7 AND #8 ON THIS SHEET iMmL.-EXISTING GAS METER TO REMAIN INCLUDING EXISTING GAS PIPING UPSTREAM OF METER iff 4 yt \ ■j •p & A) Existing Gas Meter Detail —^ NOT TO SCALE NORTH 4- A K G 1920 E Warner Ave., Suite 3—H Santa Ana, CA 92705 Telephone (714) 884 — 3834 Fax (714) 884-3834 PEI #600.022 1PLUMBING SECOND FLOOR PLAN 1/16" = r-o" ISSUED FOR:REVISIONSBENCH MARK:REGISTRATION/SIGNATURE: PLANS PREPARED BY:SHEET TITLE:FILE NUMBER CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT PLUMBING SECOND FLOOR PLAN No.DESCRIPTION DATE 24651ADRAWN BY: IHA RECOMMENDED FOR PERMIT ISSUANCE:City of Hermosa Beach CIP 630 COMMUNITY CENTER GAS LINE REPAIRS CHECKED MP P1-1.2 19900 MacArthur Boulevard I Suite 1000 Irvine I California I 92612 949.250.0880 I FAX 949.250.0882 www.westgroupdesigns.com NAME, LICENSE No.: Matthew M. Pezeshki, M29925 DATE 06-30-2026 DATE 710 PIER AVE. HERMOSA BEACH, CA 90254 SHEET 3 OF 4 P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P1 — 1.2.dwg Jun 30, 2025 — 7:59am iggy — ^Id 5 No. M 29925 Exp. 06-30-2026 cr c, 7/7/25 Saad Malim, PE - City Engineer Page 554 of 731 PLAN NOTES 4” GAS DN. THRU ROOF. SEAL ROOF PIPE PENETRATION WATER-TIGHT. FOR CONTINUATION, SEE SHEET P1-1.2. PATCH ROOF TO MATCH EXISTING. RUN GAS PIPING ON ROOF (TYP.). SUPPORT WITH ’ERICO’ BLOCKS (6’-0” MAX. O.C.). PAINT ALL EXPOSED PIPING ON ROOF ’YELLOW’ WITH A RUST INHIBITOR (RUST-OLEUM OR EQUAL). 2-1/2” GAS (715 CFH) RISE AND DROP DN. TO LOWER ROOF AS INDICATED. LINE SIZE ISOLATION BALL VALVE BY NIBCO OR APPROVED EQUAL (TYP.). GAS (65 CFH) DN. THRU ROOF TO EXISTING WALL FURNACE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. 2.- 6 6 6 3.- 2—1 /2”(71 5 CFH)A O5HI HI HI ,P2-1.1,i—i i—i 4.-16 -1 ”(65 CFH) -1 ”(65 CFH)i__i i__i 4”( 1 625 CFH)0]H"(65 CFH)By] ”(65 CFH)J2”(325 CFH)^ f 4H2”(455 CFH)^5.- 12P2-1.17—t-----------t------------1--------1—G- M — 1 /2”(1 95 CFH) G 2”(390 CFhP(4-l/2”(2£QCFEt)3 c; GAS (65 CFH) DN. THRU ROOF IN EXISTING PIPE CHASE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. 6.- 1 7.-RUN GAS PIPING BEL. EXISTING HVAC EQUIPMENT. o 8.- EXISTING HVAC EQUIPMENT TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION. 3”(91 0 CFH)' 3” GAS (910 CFH) RISE AND DROP DN. TO WALKWAY ROOF. 10. - INDICATES EXISTING GAS FIRED EQUIPMENT VENT/FLUE (TYP.). 11. - 2-1/2” GAS (545 CFH) RISE AND DROP TO HIGH GYM ROOF. 12. - 3/4” GAS (40 CFH) DN. THRU ROOF TO EXISTING DOMESTIC WATER HEATER. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. 9.- NORTH WING c;T=\l/2”(260 CFH)' cp oo oo 7 /l — 1 /4”( 1 30 CFH)/ -1 /4”( 1 95 CFH) ^”(65 CFH) + 8•G-■G-at1 c:'H)13.-1” GAS (65 CFH) DN. THRU ROOF TO EXISTING DOMESTIC RANGE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. O :0 C)A 17 P2-1.1,O 14.- 1-1/2” GAS (240 CFH) DN. THRU ROOF TO SERVE (2) SUSPENDED FURNACE HEATERS. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. O 0 NIC 8 HIGH ROOF (THEATER)15. -1” GAS (65 CFH) RISE AND DROP TO LOWER ROOF. 16. - 1-1/2” GAS (195 CFH) DN. THRU ROOF. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING. c 17.-ERICO ’PYRAMID’ PIPE SUPPORT AND CLAMP ASSEMBLY (TYP.), 6’-0” O.C. MAX. (910 CFH)'3 c; 12 0 0HIGH ROOF (GYM) 0 0 17 o □0 CFH)-3/4”(4 9 e 13 0 90 -3”(910 CFH)•4 ”(65 CFH)1 1 2^1/211(545 CFH)15 2— 1 /2”(71 5 CFH) ■2— 1 /2”(675 CFr -1 ”(65 CFH)oco G Gr ^1 ”(65 CFH)2”(305 CFH) 17 0o17-1 -1 /4”(1 30 CFH) 1 — 1 /2”(1 95 CFH/ -1 — 1 /2”(240 CFH)O1 — 1 /2”(240 CFH)0| /”(65 CFH) ^ -1 ”(65 CFH)o Oo 1414 1 — 1 /4”(1 30 CFH/ 0—</0) 17A ”(65 CFH)_^~1”(65 CFH) J SOUTH WING 9? ERICO ’PYRAMID’ PIPE SUPPORT AND CLAMP ASSEMBLY, 6’-0” O.C. 0 MAX. SCHEDULE 40 BLACK STEEL PAINT EXPOSED PIPING YELLOW WITH A RUST INHIBITOR 9? 1 ”(65 CFH)- ’LEAD-EREE’ BOOT ASSEMBLYr 1 0 EXISTING ROOF ■A NORTHA ) Rooftop Gas Piping Detail —^ NOT TO SCALE A*4- £ ;v g t 1920 E Warner Ave., Suite 3 —H Santa Ana, CA 92705 Telephone (714) 884—3834 Fax (714) 884-3834 PEI #600.022 1PLUMBING ROOF PLAN 1/16" = r-o" ISSUED FOR:REVISIONSBENCH MARK:REGISTRATION/SIGNATURE: PLANS PREPARED BY:SHEET TITLE:FILE NUMBER CITY OF HERMOSA BEACH PUBLIC WORKS DEPARTMENT PLUMBING ROOF PLAN No.DESCRIPTION DATE 24651ADRAWN BY: IHA RECOMMENDED FOR PERMIT ISSUANCE:City of Hermosa Beach CIP 630 COMMUNITY CENTER GAS LINE REPAIRS CHECKED MP P2-1.1 19900 MacArthur Boulevard I Suite 1000 Irvine I California I 92612 949.250.0880 I FAX 949.250.0882 www.westgroupdesigns.com NAME, LICENSE No.: Matthew M. Pezeshki, M29925 DATE 06-30-2026 DATE 710 PIER AVE. HERMOSA BEACH, CA 90254 SHEET 4 OF 4 P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P2— 1.1 .dwg Jun 30, 2025 — 7:59am iggy — ^Id 5 No. M 29925 Exp. 06-30-2026 cr c, 7/7/25 Saad Malim, PE - City Engineer Page 555 of 731 CITY OF HERMOSA BEACH CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS 1035 Valley Drive, Hermosa Beach, CA 90254 JUNE 2025 Page 556 of 731 City of Hermosa Beach NOTICE INVITING BIDS Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 2:00PM on Tuesday, August 5, 2025, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS. The project entails replacement of a portion of the gas piping of the City of Hermosa Beach Community Center Building located at 710 Pier Avenue, Hermosa Beach, California 90254. Work includes but is not limited to providing all necessary labor, materials and equipment for replacing an existing 4 inch gas main line and extending the new main line inside an existing building chase and through the roof, running new gas lines on the building’s roof, abandoning existing gas lines, extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment, installing new valves, properly patch and seal all roof penetrations, paint new piping to match surrounding wall finish, patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling and all other items of work necessary to complete the work per plans and specifications. The engineer’s cost estimate for the project is $260,000 License requirement is a valid State of California Contractors License Class “C-36”. The duration of the project is 35 working days. All bids must be submitted electronically on Planet Bids Portal, accessible through the City’s webpage at https://www.hermosabeach.gov/our-government/city-clerk/bids-and-proposals where you must first register as a vendor through our Planet Bids Portal. Contract Documents, plans, and specifications will be available for review on Planet Bids. All relevant materials shall be obtained from the link above. Each proposal must be accompanied by a cash deposit, a certified or cashier's check, or a Bidder's bond, made payable to the City of Hermosa Beach, in an amount not less than 10 percent of the total bid submitted. The successful Bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the Contract price, a payment bond in the amount of 100 percent of the Contract price, and a warranty bond all in the attached form satisfactory to the City Attorney. The successful Bidder will also be required to pay the State of California prevailing wage scale as determined by the Department of Industrial Relations, available at http://www.dir.ca.gov/dlse/dlsePublicW orks.html. The Contractor must be registered with the Department of Industrial Relations at the time of bid. Contractor’s registration information is available at: https://www.dir.ca.gov/Public-Works/Contractor-Registration.html The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective Page 557 of 731 bids received. The award, if made, will be made to the lowest responsive and responsible Bidder. Please submit any questions related to this bid on Planet Bids portal no later than 2:00 PM on Friday, July 25, 2025. Page 558 of 731 1 TABLE OF CONTENTS CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS I. PROJECT DESCRIPTION AND UNDERSTANDING ....................................................................................... 2 II. NOTICE TO BIDDERS ......................................................................................................................................... 3 III. INSTRUCTION TO BIDDERS ........................................................................................................................... 5 IV. BID DOCUMENTS ............................................................................................................................................. 14 A. PROPOSAL ...................................................................................................................................................... 14 B. BID SCHEDULE .............................................................................................................................................. 15 C. BID BOND ....................................................................................................................................................... 16 D. BIDDER'S ASSURANCE.................................................................................................................................. 19 E. BIDDER'S DECLARATION .............................................................................................................................. 20 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS ................................................................ 22 G. CERTIFICATION OF PRINCIPAL .................................................................................................................. 23 H. DECLARATION OF ELIGIBILITY TO CONTRACT ....................................................................................... 24 I. NON-COLLUSION DECLARATION ................................................................................................................ 26 J. REFERENCES OF WORK ................................................................................................................................ 27 K. SUBCONTRACTORS LIST .............................................................................................................................. 29 L. IRAN CONTRACTING ACT CERTIFICATION ................................................................................................ 32 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION ......................................................... 33 N. FLEET CERTIFICATIONFORM ……………………………………………………………………………34 V. CONTRACT DOCUMENTS .......................................................................................................................... 34 A. CONTRACT AGREEMENT .............................................................................................................................. 36 B. AGREEMENT OF INDEMNIFICATION ......................................................................................................... 54 C. EQUALS ........................................................................................................................................................... 55 D FAITHFUL PERFORMANCE BOND…………………………………………………………..........................56 E. PAYMENT BOND (LABOR AND MATERIALS) .............................................................................................. 61 F. GUARANTEE TO THE CITY OF HERMOSA BEACH ..................................................................................... 65 G. GENERAL COMPREHENSIVE LIABLITY ADDITONAL INSURED ENDORSMENT ................................... 66 H. AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT ........................................................ 68 I. INSTRUCTIONS FOR COMPLETING, EXECUTING, AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER .................................................................................................................................................. 70 J. WORKER'S COMPENSATION INSURANCE CERTIFICATE ......................................................................... 72 K.SUPPLEMENTAL INFORMATION TO BE COMPLETED BY PRINCIPAL .................................................... 73 L.W9 FORM .......................................................................................................................................................... 74 VI. TECHNICAL PROVISIONS……………………………………………………………………………….TP-1 VII. SPECIAL PROVISIONS…………………………………………………………………………………..SP-1 EXHIBITS………………………………………………………………………………………………..……..SP-20 EXHIBIT “A”- SCHEDULE OF PERFORMANCE EXHIBIT “B”- SOLID WASTE REPORTING EXHIBIT “C”- CONSTRUCTION NOTICE TEMPLATE EXHIBIT “D”- TRUCK ROUTE Page 559 of 731 2 City of Hermosa Beach CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS I. PROJECT DESCRIPTION AND UNDERSTANDING The project entails replacement of a portion of the gas piping of the City of Hermosa Beach Community Center Building located at 710 Pier Avenue, Hermosa Beach, California 90254. Work includes but is not limited to providing all necessary labor, materials and equipment for replacing an existing 4 inch gas main line and extending the new main line inside an existing building chase and through the roof, running new gas lines on the building’s roof, abandoning existing gas lines, extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment, installing new valves, properly patch and seal all roof penetrations, paint new piping to match surrounding wall finish, patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling and all other items of work necessary to complete the work per plans and specifications. Page 560 of 731 3 II. NOTICE TO BIDDERS Prospective Bidder: To be considered as a responsive Bidder you must register on Planet Bids portal through the city’s website at https://www.hermosabeach.gov/our- government/city-clerk/bids-and-proposals . Pre-bid Meeting: There will be a mandatory pre-bid meeting at 11:00 am on Tuesday, July 22, 2025; at 710 Pier Avenue, Hermosa Beach, California 90254. The City will respond to questions from prospective Bidders at that time. Each prospective Bidder shall familiarize itself with the plans and work site(s) to satisfy itself that it has the abilities and resources to complete the work. Bid Documents: Bid Documents, including but not limited to specifications and proposal forms, will be available for download on Planet Bids Portal, accessible through the webpage at: https://pbsystem.planetbids.com/portal/51313/bo/bo-search. To the extent required by Section 20103.7 of the Public Contract Code, upon request from a Contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the Contractor plan room. It is the responsibility of each prospective Bidder to download and print all bid documents for review and to verify the completeness of Bid Documents before submitting a bid. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the Bid Documents. Questions: All questions regarding this bid shall be submitted through Planet Bids no later than 2:00 PM on Friday, July 25, 2025. Proposers shall not contact City personnel or Elected Officials with any questions or clarifications concerning this Invitation for Bids other than through Planet Bids. Any City response for this Bid that is not posted through Planet Bids is unauthorized and will be considered invalid. Submittal of Bids: Electronic bids shall be submitted through Planet Bids until 2:00 PM on Tuesday, August 5, 2025, at which time they will be publicly opened and read in the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA. All bids shall be valid for a period of 90 calendar days after the bid opening date. Bidder’s Guarantee: Each bid must be accompanied by cash or a certified check or a cashier's check or Bidder's bond made payable to the City of Hermosa Beach for an amount equal to at least ten percent (10%) of the bid price. In accordance with Public Contract Code Section 20170, the Bidder’s Bond shall be issued by a surety company admitted to do business in the State of California. Further, in accordance with Public Contract Code Section 20172, such guarantee shall be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within the specified time. Payment, Performance Bonds: The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth Page 561 of 731 4 herein and shall be secured from a surety company that meets all State of California bonding requirements, as defined in the California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer. Substitution of Securities: Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by the City to ensure its performance under the Contract. Contractor License: In accordance with provisions of Section 3300 of the California Public Contract Code, City of Hermosa Beach has determined that the Contractor shall possess a valid “C-36” California Contractor’s License. Failure to possess such license may render the bid as non-responsive and bar the award of the Contract to that non-responsive Bidder. Prevailing Wages: Pursuant to Labor Code Section 1773, the Contractor shall pay the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Los Angeles County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this Contract. A copy of these prevailing wage rates may be obtained by visiting: https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request. The successful Bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory for the Bidder to whom the Contract is awarded, and for any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor, and debarment of Contractors and subcontractors. Contractor’s Registration with the Department of Industrial Relations (DIR): The Bidder’s attention is directed to Labor Code Section 1725.5, which provides that a Contractor or subcontractor shall not be qualified to bid on, be listed in a Bid proposal, subject to the requirements of Public Contract Code Section 4104, or engage in the performance of any Contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. No Bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. Compliance Monitoring and Enforcement: Contractor’s performance of the Work described in the Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this Contract and applicable law in its Bid. Award of Contract: The City shall award the Contract for the Project to the lowest responsive, responsible Bidder as determined by the City from the total base bid. The city reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process. Page 562 of 731 5 III. INSTRUCTION TO BIDDERS Form of Proposal: The proposal shall be fully executed and submitted on the forms provided by the City. Proposal forms can be obtained from Planet Bids. Signatures: All places where signatures are required must be fully executed. Proposal: Documents which shall be signed and returned to the City with the Bid Proposal are: A. Proposal B. Bid Schedule C. Bid Bond D. Bidder’s Assurance E. Bidder’s Declaration F. Certificate of Non-Discrimination by Contractors G. Certification of Principal H. Declaration of Eligibility to Contract I. Non-Collusion Declaration J. References for Work K. SubContractor List L. Iran Contracting Act Certification M. Public Works Contractor Registration Certification N. Addenda (if applicable) Contract: Documents which shall be signed and returned to the City by the successful Bidder within 10 days of notification of intent to award Contract: A. Contract Agreement B. Agreement of Indemnification and Hold Harmless and Waiver of Subrogation and Contribution C. Equals D. Faithful Performance Bond E. Payment Bond (Labor and Materials) F. Guarantee to the City of Hermosa Beach G. General Comprehensive Liability Additional Insured Endorsement H. Automobile Liability Additional Insured Endorsement I. Instructions for Completing, Executing, and Submitting Evidence of Insurance to the Owner J. Worker’s Compensation Insurance Certificate K. Supplemental Information to be Completed by Principal L. W-9 Form M. Copy of City Business License Delivery Proposal: Each Bid prepared by Bidder shall be completed in itself and shall be submitted electronically through Planet Bids. Prevailing Wage: In accordance with the provisions of Section 1770 et seq., of the Labor Code, the Director of the Department of Industrial Relations of the State of California has Page 563 of 731 6 ascertained the general prevailing rate of wages, which is the minimum amount which shall be paid to all workers employed to perform the work. A copy of the determination is on file in the office of the City Clerk and is hereby incorporated herein and made a part hereof as though fully set forth herein. A copy of the determination will be made available to any interested person upon request and shall be posted at the job site. Overtime: As per Labor Code Section 1810 et seq., eight (8) hours is the legal working day. The Contractor shall pay overtime for each worker who works in excess of the legal working day. Payment: Refer to the Contract Agreement for payment information. The contractor shall submit progress payment requests on City approved form. Required Bonds: Prior to the execution of the Contract, the successful Bidder shall file with the City surety bonds in the amounts and for the purposes noted below. The surety insurer shall be a California admitted surety insurer, as defined in Code of Civil Procedure section 995.120. Contractor shall pay all premiums and costs thereof and incidental thereto. Per Civil Code section 3247, a Payment Bond is required if the Contract is for more than $25,000. The successful Bidder shall give three (3) surety bonds with good and sufficient sureties: "Payment Bond – Labor and Materials" shall be so conditioned as to insure to the benefit of persons furnishing materials for or performing labor upon the work. Bond to be in the sum of not less than 100% of the Contract price to assure the claims of materialmen supplying materials to Contractor, and for payment to laborers and subcontractors employed on the project. “Faithful Performance Bond" in the sum of not less than 100% of the Contract price to assure the faithful performance of the Contract; shall be conditioned as to assure the faithful performance by the Contractor of all work under said Contract, in a manner that is satisfactory and acceptable to the City; that all materials and workmanship supplied by him will be free from original or developed defects; and that should original or developed defects or failures appear, the Contractor shall, at his own expense, make good such defects and failures and make all replacements and adjustments required, within a reasonable time after being notified by the City to do so, and to the satisfaction of the City. Rejection of Proposals: The City reserves the right to reject any and all proposals and to waive any minor or technical discrepancies or irregularities. Proposals may be rejected if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. Agents: When proposals are signed by an agent, other than the officer or officers of a corporation authorized to sign Contracts on its behalf or a member of a partnership, a "Power of Attorney" must be on file with the City prior to opening bids or shall be submitted with the proposal; otherwise, the proposal will be rejected as irregular and unauthorized. Withdrawal of Proposals: Any bid may be withdrawn at any time prior to the time fixed in the public notice for the opening of bids only by written request for the withdrawal of the bid Page 564 of 731 7 filed with the City Engineer. The request shall be executed by the Bidder or their duly authorized representative. The withdrawal of a bid does not prejudice the right of the Bidder to file a new bid. Bids are opened exactly at the time fixed in the public notice for opening bids. A bid will not be received after that time, nor may any bid be withdrawn after that time. No Bidder may withdraw his bid within ninety (90) days after the actual date of the opening thereof. Insurance: Without limiting Contractor's indemnification, Contractor shall maintain in force at all times during the performance of this agreement the insurance provisions set out in the Contract Agreement. City Business License and Permits: The successful Bidder shall obtain a valid City of Hermosa Beach Business License prior to commencing work under this Contract. The successful Bidder will be required to obtain City Right of Way Permit to work in public right-of-way, issued at no fee for the project. Increased or Decreased Quantities: The City reserves the right to increase, or decrease, or to entirely eliminate items or portions of items from work if found desirable or expedient. Approximate Estimate: The quantities in the Bid Schedule are approximate only, being given as a basis for the comparison of bids. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith. The Contractor shall verify in the field the accuracy of the estimated quantities. Examination of Plans, Specifications, Contract, and Site of Work: The Bidder shall examine carefully the site of the work contemplated, the Plans and Specifications, and the proposal and Contract forms therefor. The submission of a bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, Plans, Specifications, and the Contract. Where the City may have made investigations of subsurface conditions in areas where work is to be performed under the Contract, such investigations are made only for the purpose of study and design. Where such investigations have been made, Bidders or Contractors may, upon written request, inspect the records of the City as to such investigations subject to and upon the conditions hereinafter set forth. Such inspection of records may be made at the office of the City Engineer. The records of such investigations are not a part of the Contract and are shown solely for the convenience of the Bidder or Contractor. It is expressly understood and agreed that the City assumes no responsibility whatsoever in respect to the sufficiency or accuracy of the investigations thus made, the records thereof, or of the interpretations set forth therein or made by the City in its use thereof and there is no warranty or guaranty, either expressed or implied, that the conditions indicated by such investigations or records thereof are representative of those existing throughout such areas, or any part thereof, or that unlooked for developments may not occur, or that materials other than, or in proportions different than these indicated, may not be encountered. Bidders shall satisfy themselves by personal examination of the locations of the proposed Page 565 of 731 8 work, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, or drawings, or from the Engineer or his assistants (or the Architects or their assistants), shall not relieve the Bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the City. If a prospective Bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, they may submit to the Engineer a written request for an interpretation or a correction thereof via Planet Bids. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the Engineer, and a copy of such addendum will be uploaded on Planet Bids and such addendum shall be considered a part of and incorporated in the Contract Documents. Relief of Bidders: If the Bidder claims a mistake was made in their bid, the Bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred. Disqualification of Bidders: More than one proposal from an individual, firm, partnership, corporation, or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one proposal for the work contemplated may cause the rejection of all proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. If there is reason for believing that collusion exists among the Bidders, any or all proposals may be rejected. Proposals in which the prices obviously are unbalanced due to mathematical errors may be rejected. Award of Contract: The award of the Contract, if it be awarded, will be to the lowest responsible Bidder whose proposal complies with all of the requirements prescribed. Such award, if made, will normally be made within in ninety (90) calendar days of the opening of the proposals. If the lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the second lowest responsible Bidder. If the second lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest responsible Bidder. Execution of Contract: The Contract shall be signed by the successful Bidder and returned, together with the Contract bonds, insurance endorsements and certificates, and all other required documents within ten (10) business days after the Bidder has received notice of intent to award. Failure to Execute Contract: Failure of the lowest responsible Bidder, the second lowest responsible Bidder, or the third lowest responsible Bidder to execute the Contract and file acceptable bonds as provided herein within ten (10) business days after such Bidder has received notice that the Contract has been awarded to them shall be just cause for the forfeiture of the proposal guaranty. The successful Bidder may file with the City Engineer a Page 566 of 731 9 written notice, signed by the Bidder, or his authorized representative, specifying that the Bidder will refuse to execute the Contract if presented to him. The filing of such notice shall have the same force and effect as the failure of the Bidder to execute the Contract and furnish acceptable bonds within the time herein above prescribed. Return of Proposal Guaranties: Within ten (10) business days after the award of the Contract to the lowest responsible Bidder, the City will return the proposal guaranties, other than Bidder's bonds, accompanying such of the proposals as are not to be further considered in making the award. Retained proposal guaranties will be held until the Contract has been finally executed, after which all proposal guaranties, except Bidder's bonds and any guaranties which have been forfeited, will be returned to the respective Bidders whose proposals they accompany. Qualifications of Bidders: Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the Contract. A statement setting forth their experience shall be submitted by each Bidder on the References of Work form provided herein. Each Bidder shall possess valid active Contractor’s License issued by the Contractor’s State License Board at the time their bid is submitted. The class of license shall be applicable to the work specified in the Contract. Each Bidder shall also have no less than five (5) years’ experience in the magnitude and the character of the work bid. Pursuant to section 1103 of the Public Contract Code, City staff has determined that the following non-exhaustive experience is reasonably necessary to satisfactorily perform the public works Contract: The Contractor shall have a minimum of three (3) projects of similar type of construction and magnitude with other public agencies within the past five (5) years. The Contractor shall have been in the business under the same name and California Contractor’s License for a minimum of five (5) continuous years prior to the bid opening date for this project. The license used to satisfy this requirement shall be of the same type as that required by the Contract. The Contractor shall perform above 50% of the Contract with its own forces. Bidders must be thoroughly competent and capable of satisfactorily performing the work covered by the proposal. They shall have had project experience similar to the project scope of work. When requested, they shall furnish such statements relative to previous experience on similar work, the plan or procedure proposed, and the organization, machinery, plant, and other equipment available for the contemplated work, and the financial condition and resources of the Bidder, as may be deemed necessary by the City Engineer in determining such competence and capability. The City of Hermosa Beach will not enter into a Contract with any Bidder who is not properly licensed to do the work of this Contract under the provisions of Section 7000 et seq., of the Business and Professions Code, unless particularly exempted by the terms thereof. A bid by a Contractor who is not properly licensed shall be considered non-responsive and will be rejected. The Contractor must hold all sub-Contractors to these same Contract requirements. Page 567 of 731 10 The sheet for Bidder's signature in the Bid Proposal shall clearly show the Contractor's name, address, telephone number, State of California Contractor’s license number, classification, and date of expiration. Completeness of Bids: Bids are required for the entire work. The amount of the bid for comparison purposes will be the total bid price of all items. The Bidder shall set forth the bid price for each item in the respective spaces provided for these purposes. In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail, provided, however, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or in the case where the unit price is the same amount as the entry in the "Total" column, then the amount set forth in the "Total" column for the item shall prevail in accordance with the following: a) As to lump sum items, the amount set forth in the "Total" column shall be the unit price. b) As to unit price items, the amount set forth in the "Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The City may waive technical or non-substantive inconsistencies in any bid. Non-discrimination: Pursuant to the provisions of 31 CFR, Part 51, Section 51.55, the Revenue Sharing Act, notice is hereby given of the following policy, effective immediately: The City of Hermosa Beach does not discriminate on the basis of handicapped status in admission or access to, or treatment of, or employment in, its programs and activities. The office that will coordinate compliance is that of Human Resources. Workers’ Compensation Insurance: Before execution of this Agreement by the City, the Contractor shall file with the City’s Risk Manager the following signed certification: “I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance before commencing any of the work.” The Contractor shall also comply with Section 3700 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City’s Risk Manager reflecting such insurance before this Agreement becomes effective. Contractor shall fully indemnify and hold harmless City, its attorneys, agents, officers, and employees for any claims in law or equity occasioned by the failure of Contractor to comply with the terms of this section. Every Workers’ Compensation Insurance policy required hereunder, shall bear an endorsement, or shall have attached a rider, providing that in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City’s Risk Manager shall be notified of such action by registered mail, postage prepaid, return receipt requested, at least 30 days before such expiration or cancellation becomes effective. Indemnification: Bidders are instructed to refer to the Contract Agreement. Page 568 of 731 11 Subcontractors: Bidders must list the name, address of the place of business, Contractor license number, and DIR registration number for each subcontractor to be responsible for more than 1/2 of 1% of the total bid, and the portion of the job for which that subcontractor is responsible. Only one subcontractor may be listed for each portion of the job. Unfair Business Practices Claims: In entering into a public works Contract or a subcontract to supply goods, services, or materials pursuant to a public works Contract, the Contractor or sub-Contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works Contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the Contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.) Bidder Registration Requirement: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. To this end, Bidder shall sign and submit with its bid proposal the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Subcontractors List form. Claim Procedures: Bidders are instructed to refer to the Contract Documents, including by way of illustration and not by limitation the Contract Agreement. Protest Procedures: Bidders may file a “protest” of a bid proposal with the City’s City Manager. In order for a Bidder’s protest to be considered valid, the protest must: A. Be filed in writing within five (5) calendar days after the bid opening date; B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested; D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. If the protest does not comply with each of these requirements, the City may reject the protest Page 569 of 731 12 with or without further review. If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information, and will provide a written decision to the protestor. The City Manager or designee shall have up to ten calendar days to decide whether to approve or reject the protest. The written decision of the City Manager or designee on the protest shall be served upon the protesting Bidder and any Bidder subject to the protest within fourteen (14) calendar days of receipt of the bid protest. The City Manager or designee may extend the ten (10) calendar days if necessary, to review additional information requested from any Bidder. If the protester wishes to further contest the protest, it shall appeal this decision to the Acting Pursuant to Authority Delegated by the City Council by filing a statement of appeal with the City Clerk within five (5) days of the issuance of the City Manager’s decision. Said statement of appeal shall include all information required of the original bid protest, as well as s short and plain statement setting forth why Protester disputes the City Manager’s decision and the legal and factual basis for such dispute. Any person or entity may present a formal protest to the City with respect to solicitations being conducted by staff. A Bidder whose bid has been protested by another Bidder may submit to the City Manager a written response to the protest by email or by personal delivery or overnight mail to City Hall, 1315 Valley Drive, Hermosa Beach, California 90254, so that it is received by the City no later than seven calendar days after the protest has been served by the protesting Bidder. 1. Definitions a. “Bidder” means any person or firm providing a timely, written response to the City solicitation. b. “Bid Protest” means any protest with regard to the response submitted by another Bidder. c. “Response” means the written response to the City solicitation provided by a person or firm. d. “Solicitation Protest” means a statement of protest, dispute, challenge, disagreement, disapproval or other objection regarding documents, determinations or actions taken or contemplated by the City with respect to a solicitation. e. “Solicitation” means the document by which the City identifies goods, equipment, services, or public construction projects for which it seeks a response. 2. Format – The protest must be in writing and include the following information at a minimum: a. The name, address, and phone number of the protester, or the authorized representative of the protester; Page 570 of 731 13 b. The signature of the protester or authorized representative of the protester; c. The project number and title under which the protest is submitted; d. A detailed description of the legal and/or factual grounds for the protest and all supporting documentation. For protests containing elements not based on publicly released information the protest must contain documentation clearly showing the date on which the protester received the information; and e. The form of relief requested. 3. State or Federal Funding If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control. In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project. 4. Mandatory Procedure This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the bid protest, including filing a Government Code claim or any legal proceedings or actions. Page 571 of 731 14 IV. BID DOCUMENTS A. PROPOSAL CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS CONTRACTOR: Date: ___________________ TO: City of Hermosa Beach Acting Pursuant to Authority Delegated by the City Council Hermosa Beach, California, 90254 Ladies and Gentlemen: The undersigned declares that he/she has carefully examined the location of the proposed work and that he/she has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for: CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS In accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction 2021, Unified Building Code for Construction (current edition) (except Sections 1-9), and the requirements of the Engineer under said documents, for the prices shown herein. The Contractor also certifies that he/she is registered with the Department of Industrial Relations. All work shall be completed within 35 working days from the date the Notice to Proceed is issued by the Engineer. Contractor Signature PWCR Registration Number Page 572 of 731 15 B. BID SCHEDULE CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS TOTAL BASE BID IN FIGURES TOTAL BASE BID IN WORDS Contractor Name: In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention, and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of __________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided. Contractor Signature: __________________________________________ PW Registration #: State License #: _________ Contractor Company Name: __________________________________________ Item No. Estimated Quantity Unit Description of Work Unit Price Total 1 1 LS Mobilization (Not to exceed 5% of the total base bid amount) - $ 2 1 LS Provide labor, material, tools, equipment and all necessary incidentals to complete replacement of gas piping in the City of Hermosa Beach Community Center Building per plans and specifications - $ Page 573 of 731 16 C. BID BOND KNOW ALL MEN BY THESE PRESENTS: WHEREAS, ________________________________, (hereinafter referred to as "Contractor") intends to submit a bid to the City of Hermosa Beach, California, a Municipal Corporation, for the performance of certain work as required in the City of Hermosa Beach CIP NO. 630 said work being: CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS as shown in this specification, and in compliance with the specifications therefore under an invitation of said City contained in a notice or advertisement for bids or proposals. NOW, THEREFORE, we, the Contractor, as Principal, and ______________________ _______________________________ a corporation organized and existing under the laws of the State of _________________, duly authorized to transact business under the laws of the State of California as Surety, are held and firmly bound unto the City of Hermosa Beach, as Obligee, in the sum of ___________________________________ Dollars ($_______________) lawful money of the United States of America, said sum being not less than ten percent (10%) of the bid amount for the payment of which sum well and truly to be made, the said Principal, and said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT: If the bid of the said Principal is rejected by the said Obligee; or if the said Obligee shall accept the bid of the said Principal and said Principal shall enter into an Agreement with said Obligee in accordance with the terms of the bid, and shall give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Agreement and for the prompt payment of labor and material furnished in the prosecution thereof; or in the event of the failure of said Principal to enter such Agreement and give such bond or bonds, if said Principal shall pay to said Obligee the difference not to exceed the penalty thereof between the amount specified in said bid and such larger amount for which said Obligee may in good faith Contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. In case suit is brought upon this bond, the court shall fix and award and the surety shall pay, in addition to the face amount hereof, costs and reasonable attorney's fees incurred by the City of Hermosa Beach in successfully enforcing said obligation. IN WITNESS THEREOF, we have hereunto, set our hands and seals this ___________ day of ______________________, ______. ........... Principal By Page 574 of 731 17 Title Surety By Title Page 575 of 731 18 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Page 576 of 731 19 D. BIDDER'S ASSURANCE CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS FROM: Name of Bidder: Business Address: Telephone No: TO: Acting Pursuant to Authority Delegated by the City Council c/o City Hall City of Hermosa Beach, California Acting Pursuant to Authority Delegated by the City Council : Pursuant to your published Notice Inviting Bids for: CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned declares that he/she has carefully examined the location of the proposed work; that he/she has carefully examined the Plans and Specifications, and read the accompanying Instructions to Bidders and hereby proposes to furnish all materials, machinery, tools, labor, and services and do all the work necessary to complete the project in accordance with said Plans and Specifications and other Contract Documents at the item prices on the Bid Schedule. BY: TITLE: Page 577 of 731 20 E. BIDDER'S DECLARATION CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS It is understood and agreed that: 1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, Warranty Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions. 2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof. 3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal. 4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned. The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents. The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Documents. 5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. 6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the Bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest Bidder in accordance with the provisions of the Public Contract Code section 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided. 7. This bid will not be withdrawn within a period of ninety (90) days after the date of its Page 578 of 731 21 proper opening by the City. 8. The undersigned Bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete. Respectfully submitted, Contractor's Business Name Contractor Signature Title Business Address: Street By Title City State Zip Contractor's License No. and Classification Business Phone Number Date Name Title Residence: Street City State Zip Residence Phone Number Note: If the bid is made by an individual, it must be signed with the full name of the Bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed. Page 579 of 731 22 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. FIRM TITLE OF PERSON SIGNING SIGNATURE DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company: Page 580 of 731 23 G. CERTIFICATION OF PRINCIPAL CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. (Section 1861, Labor Code.) Signature: Name: Title: Name of Company: Page 581 of 731 24 H. DECLARATION OF ELIGIBILITY TO CONTRACT [Labor Code Section 1777.1; Public Contract Code Section 6109] CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned, a duly authorized representative of the Contractor, certifies and declares that: 1. The undersigned Contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a Contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2. The undersigned Contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law. 3. The undersigned Contractor is aware of California Public Contract Code Section 6109, which states: “(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a Contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a Contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract, and any public money that may have been paid to a debarred subcontractor by a Contractor on the project shall be returned to the awarding body. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.” 4. The undersigned Contractor has investigated the eligibility of each and every subcontractor the undersigned Contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , at (place of execution), California. Signature: Name: Page 582 of 731 25 Title: Name of Company: Page 583 of 731 26 I. NON-COLLUSION DECLARATION CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned declares: I am the ___________________ of ______________________________, the party making the foregoing Bid. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ___________________ [city], ___________________ [state]. NAME OF BIDDER SIGNATURE OF BIDDER ADDRESS OF BIDDER CITY STATE ZIP Page 584 of 731 27 J. REFERENCES OF WORK CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS Provide names, addresses, phone numbers and email addresses for at least three public agencies for which Bidder has performed similar work within the past five years. All contact information must be current. 1. _______________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ 2.______________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Page 585 of 731 28 Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ 3.________________________________________________________________________ Name and Address of Public Agency _________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project ___________________________________ ___________________________________ Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion Number of Change Orders ____________ For additional References, please add separate sheets. NAME OF BIDDER SIGNATURE OF BIDDER DATE Page 586 of 731 29 K. SUBCONTRACTORS LIST CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each Bidder shall set forth below: (a) the name and location of the place of business, (b) the California Contractor license number, (c) the DIR public works Contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information. If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner. We propose to use the following listed subcontractors as per Public Contract Code Section 4100 et seq.: List all Subcontractors. The subcontractor shall be licensed for the type of work they are performing. Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Page 587 of 731 30 Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Sub-Contractors Name: Address: Description of Work: CSLB Contractor License No. DIR Registration No. Phone No. Dollar Amount of Work & % of Work Page 588 of 731 31 Percent of work to be performed by sub-Contractors: % (Note: 50% of work is required to be performed by general Contractor) For additional Sub-Contractors, please add additional sheet(s) Page 589 of 731 32 L. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code Section 2200 et seq.) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct: The Contractor is not: (1) identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or (2) a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000. Signature: Printed Name: Title: Firm Name: Date: Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on Contracts for three years. Page 590 of 731 33 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information. No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a Contractor with the Department of Industrial Relations.1 Name of Bidder: ________________________________________ DIR Registration Number: ________________________________ DIR Registration Expiration: ______________________________ Small Project Exemption: ______ Yes or ______ No Unless Bidder is exempt pursuant to the small project exemption, Bidder further acknowledges: 1. Bidder shall maintain current DIR registration for the duration of the project. 2. Bidder shall maintain a current DIR registration for the duration of the project. 3. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its Contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project. 4. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive. Name of Bidder Signature Name and Title Dated 1 If the Project is exempt from the Contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Page 591 of 731 34 N. FLEET COMPLIANCE CERTIFICATION The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off- Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. INSTRUCTIONS TO BIDDERS COMPLIANCE WITH CARB REGULATIONS The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles) . Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the fleets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive. Fleet Compliance Certification. Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct: The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids). Page 592 of 731 35 The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Name of Bidder:_________________________________________________ Signature: __________________________________________________ Name: __________________________________________________ Title: __________________________________________________ Date: __________________________________________________ Page 593 of 731 36 V. CONTRACT DOCUMENTS CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS A. CONTRACT AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between [INSERT CONTRACTOR NAME] (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP NO. [INSERT NUMBER] [INSERT PROJECT NAME] (“Project”), bids were received, publicly opened, and declared on the date specified in the notice; and B. On [INSERT DATE], City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written Contract with CONTRACTOR for furnishing labor, equipment, and material for the CIP No. [INSERT NUMBER], [INSERT PROJECT NAME] in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP NO. [INSERT NUMBER] [INSERT PROJECT NAME]in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated [INSERT DATE], (the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications for Public Works Construction 2024 edition, Special Provisions, Exhibit A, [LIST ALL EXHIBITS HERE] , and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of Page 594 of 731 37 the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal [INSERT VALUE] as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within [INSERT VALUE] working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time. 5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in the Special Provisions for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. 6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code. 7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS. Page 595 of 731 38 Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to five journeymen. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. Page 596 of 731 39 CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with Page 597 of 731 40 working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code. 9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY. CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor. 11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project. 12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and Page 598 of 731 41 California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512. CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program 13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 14. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Page 599 of 731 42 Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than (14) calendar days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. Page 600 of 731 43 17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors. a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as: i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage. iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: Page 601 of 731 44 i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it. iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY. d. Builder’s Risk (Course of Construction) Insurance. i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear. ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site. e. Claims Made Policies. If any coverage required is written on a claims-made coverage form: i. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work. iii. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work. iv. A copy of the claims reporting requirements must be submitted to the CITY for review. v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services Page 602 of 731 45 involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold. f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY. g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors. h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 18. ASSIGNMENT: This Contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent Contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this Contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established Page 603 of 731 46 in the Contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against Contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a Contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for four years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 23. SEVERABILITY. If any portion of these Contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this Contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Contract shall not be valid or binding. Any modifications of this Contract will be effective only if signed by the party to be charged. 25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. Page 604 of 731 47 26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: ________________________ Project Manager CONTRACTOR: __________________________________________ __________________________________________ Attention: __________________________________ 27. DISPUTES. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. Claims. For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) calendar days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise Page 605 of 731 48 provided by Contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such Contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. Supporting Documentation. The CONTRACTOR shall submit all claims in the following format: Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made List of documents relating to claim: Specifications Drawings Clarifications (Requests for Information) Schedules Other Chronology of events and correspondence Analysis of claim merit Analysis of claim cost Time impact analysis in CPM format If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 calendar days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 calendar days after the public entity issues its written statement. If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 calendar days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three calendar days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion. Page 606 of 731 49 Within 30 calendar days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR. CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 calendar days (if the claim is less than $50,000, within 15 calendar days) after receipt of the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater. Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 calendar days of receipt of CITY’s response or within 15 calendar days of CITY’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 calendar days for settlement of the dispute. Mediation. Within 14 calendar days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 calendar days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within 14 calendar days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed. Page 607 of 731 50 Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: Within 60 calendar days, but no earlier than 30 calendar days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 calendar days by both parties of a disinterested third person as mediator, shall be commenced within 30 calendar days of the submittal, and shall be concluded within 15 calendar days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. Government Code Claims. In addition to any and all Contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite Contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. Page 608 of 731 51 Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims. 24. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 25. TERMINATION: This Contract may be terminated by CITY at any time, either with or without cause, by giving CONTRACTOR three (3) calendar days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract. 26. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties. 27. NO THIRD-PARTY BENEFICIARY. This Contract and every provision herein are for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 28. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 29. FORCE MAJEURE. If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled to a time extension, as Page 609 of 731 52 provided in the Contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the Contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract documents. A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. 30. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. 31. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 32. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California CONTRACTOR'S License No. __ CONTRACTOR Page 610 of 731 53 _________________ By: ____________________________________________ Date TITLE CITY OF HERMOSA BEACH, CALIFORNIA _________________ By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ CITY ATTORNEY __________________ Date Page 611 of 731 54 B. AGREEMENT OF INDEMNIFICATION AND HOLD HARMLESS AND WAIVER OF SUBROGATION AND CONTRIBUTION CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS Contract/Agreement/License/Permit No. or description: Indemnitor(s) (list all names): To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Hermosa Beach and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced Contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the Contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor” Name Name By: By: Page 612 of 731 55 C. EQUALS CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS The undersigned desires to use the material, product, thing, or service described below, as “an equal” to such item as specified. In accordance with the provisions under the Contract Documents, if the City shall find any item so described equal to the respective item specified, then the undersigned may furnish such item, together with all necessary labor, materials, equipment and incidentals required to perform and complete the work. __________________________________________ _________________________ Contractor’s Name Date _________________________________________ _________________________ Address Telephone Number Materials, apparatus or equipment specified for which Bidder proposes “an equal” Complete description of the materials, apparatus or equipment the Bidder desires to use as “an equal” and name of Contractor if different Specify page number 1. 2. 3. Page 613 of 731 56 D. FAITHFUL PERFORMANCE BOND CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Hermosa Beach, (hereinafter referred to as “City”) has awarded to _________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No._________, (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by City in enforcing such obligation. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Page 614 of 731 57 Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible Bidder, arrange for a Contract between such Bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the Contract price, including other costs and damages for which Surety may be liable. The term “balance of the Contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the Contract price, including other costs and damages for which Surety may be liable. The term “balance of the Contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any Contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. By their signatures hereunder, Surety and Contractor hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___. Page 615 of 731 58 Contractor/ Principal By Title Surety By Attorney-in-Fact Title The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) ___________________________________________ ___________________________________________ ___________________________________________ (Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above) (Telephone number of Surety ___________________________________________ and Agent or Representative for service of process in California) Page 616 of 731 59 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Page 617 of 731 60 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached. END OF PERFORMANCE BOND Page 618 of 731 61 E. PAYMENT BOND (LABOR AND MATERIALS) CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Hermosa Beach (hereinafter designated as the “City”), by action taken or a resolution passed ___________________ , 20_____, has awarded to ________________________ hereinafter designated as the “Principal,” a Contract for the work described as follows: Contract No.____________ (the “Project”); and WHEREAS, said Principal is required to furnish a bond in connection with said Contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work Contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work Contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the Contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any Contract, plans, specifications, or agreement pertaining Page 619 of 731 62 or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the Contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such Contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of Contract between the owner or City and original Contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. By their signatures hereunder, Surety and Principal hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. Contractor/ Principal By Title Surety By Attorney-in-Fact Title Page 620 of 731 63 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ¨ Individual ¨ Corporate Officer Title(s) Title or Type of Document ¨ Partner(s) ¨ Limited ¨ General Number of Pages ¨ Attorney-In-Fact ¨ Trustee(s) ¨ Guardian/Conservator Date of Document ¨ Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Page 621 of 731 64 Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual Corporate Officer Title(s) Title or Type of Document Partner(s) Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. END OF PAYMENT BOND Page 622 of 731 65 F. GUARANTEE TO THE CITY OF HERMOSA BEACH CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS As a material inducement to the City to award the Contract for CIP No. ______ to the ___________, the undersigned (“Guarantor”) has agreed to enter into this guarantee. The Guarantor hereby unconditionally guarantees to the fullest extent allowed by law the following work included in this project: _______________________ (“the work”). Guarantor guarantees that the materials and equipment used by itself and its sub-Contractors will be free from defects and that the work will conform to the plans and specifications. Should any of the materials or equipment prove defective or should the work as a whole, or any part thereof, prove defective for any reason whatsoever (except due to intentional torts by the City), or should the work as a whole or any part thereof fail to operate properly or fail to comply with the plans and specifications, Guarantor will, at the City’s sole election: 1) reimburse the City, upon written demand, for all of the City’s expenses incurred replacing or restoring any such equipment or materials, including the cost of any work necessary to make such replacement or repairs; or 2) replace any such defective material or equipment and repair said work completely, all without any cost to the City. Guarantor further guarantees that any such repair work will conform to the plans and specifications for the project. This guarantee will remain in effect for one year from the date on which the Contract for the work is accepted by the City. Guarantor understands and agrees that the City shall have the unqualified option to make any replacements or repairs itself or to have such replacement, repair, performed by the undersigned. The City shall have no obligation to consult with Guarantor before the City proceeds to perform any repair, replacement, or work itself. If the City elects to have Guarantor perform said repair, replacement, or work, Guarantor agrees that the repair, replacement, or work shall be performed within 15 days after receipt of a written demand from the City. If the City elects to perform the replacement, repairs itself, Guarantor agrees to make reimbursement payment within 15 days after receipt of a written demand for payment from the City. If the Guarantor fails or refuses to comply with this guarantee, the City shall be entitled to all costs and expenses, including attorneys and expert fees, reasonably incurred by reason of Guarantor’s failure or refusal. Guarantor Contractor Date By Title Page 623 of 731 66 G. GENERAL COMPREHENSIVE LIABLITY ADDITONAL INSURED ENDORSMENT CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Page 624 of 731 67 Endorsement Effective Policy No. No. Date TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages includes: ( ) Premises & Operations ( ) Explosion Hazard ( ) Contractual Liability ( ) Collapse ( ) Independent Contractors ( ) Underground Hazard ( ) Products/Completed Operations ( ) Personal Injury ( ) Broad Form Property Damage ( ) ( ) Broad Form Liability Endorsement A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM, PER OCCURRENCE INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 625 of 731 68 H. AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Page 626 of 731 69 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages includes: ( ) Owned Automobiles ( ) Owned, Non-owned and Hired Automobiles ( ) Non-owned Automobiles ( ) Hired Automobiles A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM, PER OCCURRENCE INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 627 of 731 70 I. INSTRUCTIONS FOR COMPLETING, EXECUTING, AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS Insured: Date: (Contractor, Lessee, Permittee, etc.) Insured A. In order to reduce problems and time delays in providing evidence of insurance to the City, you are requested to give your insurance agent or broker a copy of the attached Insurance Requirements and endorsement forms along with these instructions for completing, executing, and submitting evidence of insurance. If the agreement requires Workers' Compensation coverage and you have been authorized by the State of California to self-insure Workers' Compensation, then a copy of the certificate from the State authorizing self-insurance for Workers' Compensation shall meet the requirements for Workers' Compensation insurance covering activities within the State of California. All questions relating to insurance should be directed to the department or office responsible for your Contract, lease, permit, or other agreement. Insurance Agent or Broker B. The appropriate Endorsement Form shall be used. No changes in the terms of the Endorsement will be permitted. Certificates of Insurance alone will not be accepted by the City. More than one insurance policy may be required to comply with the insurance requirements. Endorsement forms appropriate to your insured's Contract, lease or permit are checked below and enclosed. ( ) Workers' Compensation/Employers Liability ( ) General Liability ( ) Automobile Liability ( ) Excess/umbrella Liability ( ) Professional Liability ( ) Property insurance ( ) Fine Arts Property Insurance You shall have an authorized representative of the insurance company sign the completed endorsement forms, note his phone number at the bottom of page 2 and have said representative transmit the forms to the City. Signatures must be originals as the City will not accept facsimile (rubber stamp, photocopy, etc.) or initialed signatures. Page 628 of 731 71 The name of the Insurance Company underwriting the coverage and its address shall be noted on page 2 of the endorsement form. The "General description of agreement(s) and/or activity(ies) insured" shall include reference to the activity and/or to either the specific City Contract number, lease number, permit number or construction approval number. The coverages and limits for each type of insurance are specified in the attached sheet of insurance requirements. When coverage is on a scheduled basis, then a separate sheet is to be attached to the endorsement listing such scheduled locations, vehicles, etc., so covered. Endorsements to excess policies will be required when primary insurance is insufficient in complying with the City's requirements. If there is insufficient space on the form to note pertinent information, such as inclusions, exclusions or specific provisions, etc., a separate sheet may be attached. When additional sheets are attached, change the number of pages at the bottom of the form. Completed Endorsement(s) and questions relating to the required insurance are to be directed to: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Improperly completed Endorsements will be returned to your insured for correction by an authorized representative of the insurance company. DELAY IN SUBMITTING PROPERLY COMPLETED ENDORSEMENT FORMS MAY DELAY YOUR INSURED'S INTENDED OCCUPANCY OR OPERATION UNDER AGREEMENT WITH THE OWNER. For extensions or renewals of insurance policies which have the City's Endorsement Form(s) attached, the City will accept a copy of the endorsement (with an original signature) to extend the period of coverage as evidence of continued coverage. Page 629 of 731 72 J. WORKER'S COMPENSATION INSURANCE CERTIFICATE CIP NO. 630 BASE 3 ELECTYRICAL UPGRADES The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract. DATED: CONTRACTOR: By: Signature Title ATTEST: By: Signature Title Page 630 of 731 73 K. SUPPLEMENTAL INFORMATION TO BE COMPLETED BY PRINCIPAL CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS If an individual, so state. If a firm or co-partnership, state the firm and give the names of all individual co-partners composing the partnership. If a corporation, state legal name of corporation; state also the names of the president, secretary, treasurer, and manager thereof. ______________________________________________________ ______________________________________________________ ______________________________________________________ Business Address: ______________________________________________________ ______________________________________________________ ______________________________________________________ Telephone Number: Date: Print Name: ___________________________________________ Principal Signature: ___________________________________________ Page 631 of 731 74 L. W9 FORM Page 632 of 731 CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS VI. TECHNICAL PROVISIONS Page 633 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT CITY OF HERMOSA BEACH DIVISION 22 SECTION DESCRIPTION 22 0500 COMMON WORK RESULTS FOR PLUMBING 22 0511 SUPPLEMENTARY PLUMBING REQUIREMENTS 22 0512 PLUMBING PRODUCT SUBSTITUTIONS 22 0514 SELECTIVE PLUMBING DEMOLITION 22 0529 SUPPORTS AND ANCHORS 22 0548 VIBRATION CONTROL FOR PLUMBING 22 0553 PLUMBING IDENTIFICATION 22 1119 PIPING SPECIALTIES 22 1123 FACILITY NATURAL GAS PIPING Page 634 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT COMMON WORK RESULTS FOR PLUMBING CITY OF HERMOSA BEACH 22 05 00 - 1 SECTION 22 05 00 COMMON WORK RESULTS FOR PLUMBING PART 1 - GENERAL 1.01 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and Project Specification, apply to this and the other sections of Division 22. B. This Division is an integrated whole comprising interrelated and interdependent Section and shall be considered in its entirety in determining requirements of the Work. C. Refer to other sections of this Division for additional requirements or information regarding the subjects of this Section. 1.02 SECTION INCLUDES A. This Section includes general administrative and procedural requirements for plumbing installations. The following administrative and procedural requirements are included in this Section to expand the requirements specified in Division 01: 1. Submittals. 2. Coordination drawings. 3. Record documents. 4. Maintenance manuals. 5. Rough-ins. 6. Mechanical installations. 7. Cutting and patching. 1.03 SUBMITTALS A. General: Follow the procedures specified in Division 01. B. Plumbing submittals shall include shop drawings, product data, and samples per requirements of each section of specification C. Plumbing Submittals and Product Data: Assemble “submittals” and “product data” into tabbed brochures according to main areas of work. 1. Assemble each brochure with tabbed separators for each Specification Section where products are noted to be submitted, with separate tabs for each product listed. 2. Temperature "control shop drawings" may be submitted separately after preparations for review. 3. For items such as valves, hangers and accessories, indicate specific items and where they are to be used. 4. Contractor need only to submit for review those items specified to be submitted, unless requested by the Architect for special review. D. All submittals shall be submitted in hard copy, electronic submittals are not acceptable. E. Increase the number of plumbing related submittals including shop drawings, product data, and samples submitted to allow for required distribution by one additional copy, which will be retained by the Mechanical Consulting Engineer. F. Submit for review, only the specific items required in this Section or other Sections of Division 22. G. Additional submittals shall include, but not limited: 1. Equipment data record drawings. 2. Certification of completion of testing. 3. Certification of completion of operation instructions. 4. Operating instruction brochure. 5. Maintenance instruction brochures. 6. Equipment guarantees. 7. 1/4" = 1'-0" or larger scale layouts of "Equivalent" equipment or "Or Approved Equal" equipment. 8. Coordination Drawings, where requested or required. Page 635 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT COMMON WORK RESULTS FOR PLUMBING CITY OF HERMOSA BEACH 22 05 00 - 2 H. Submittal materials will be reviewed for substantial conformity with the intent of the contract plans and specifications only. Such review does not indicate approval of dimensions, quantities, coordination with other trades, or work methods of the contractor, which are indicated thereon. I. Additional copies may be required by individual sections of these specifications. 1.04 COORDINATION A. The Contractor shall be totally responsible for coordinating the layout of all building elements to avoid conflict of the work of the structural, mechanical, electrical systems, and architectural features of the building. B. The cost of any extra work of any kind caused by a conflict due to this lack of coordination shall be borne by the Contractor. 1.05 COORDINATION OF DRAWINGS A. Prepare coordination drawings in accordance with requirements of Project Specification to a scale of 1/4" = 1'-0" or larger; detailing major elements, components, required clearances, and systems of plumbing equipment and materials in relationship with other systems, installations, and building components. Indicate locations where space is limited for installation and access and where sequencing and coordination of the installations are of importance to the efficient flow of the Work, including but not necessarily limited to the following: 1. Indicate the proposed locations of piping, fixtures, equipment, and materials. Include the following: a. Clearances for servicing and maintaining equipment, including tube removal, filter removal, and space for equipment disassembly required for periodic maintenance. b. Equipment for connections and support details. 2. Prepare reflected ceiling plans to coordinate and integrate installations with other systems and components, such as, ductwork, air outlets and inlets, light fixtures, communication systems components, sprinklers, and other ceiling-mounted items. B. Submittal of "Or Equal" substitutions of equipment will not be reviewed unless accompanied by coordination drawings. 1.06 RECORD DOCUMENTS A. Prepare record documents in accordance with the requirements of project specification. In addition to the requirements of project specification, indicate the following installed conditions: 1. Record drawings of all installed systems as specified in project specification including the locations and invert elevations of underground installations. 1.07 MAINTENANCE MANUALS A. Prepare maintenance manuals in accordance with project specification and Division 22 Section "Supplementary Plumbing Requirements". 1.08 DELIVERY, STORAGE, AND HANDLING A. Deliver products to the project properly identified with names, model numbers, types, grades, compliance labels, mill certification, and other information needed for identification. 1.09 EQUIVALENT EQUIPMENT A. In these specification and drawings, whenever more than one (1) manufacturer’s product is specified, the manufacturer specified on the drawings and the first named product in these specifications is the basis of design and the use of alternate-named manufacturer’s product or substitutes may require modification in the design work and agency approvals. If such alternatives or substitutions are proposed by the contractor, contractor shall adhere to the following requirements. 1. Contractor shall clearly identify all proposed alternatives or substitutions in the submittal package. 2. The Contractor shall assume all costs required to make all necessary revisions and modifications of the contract documents resulting from the substitution or selection of an Page 636 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT COMMON WORK RESULTS FOR PLUMBING CITY OF HERMOSA BEACH 22 05 00 - 3 alternate manufacturer’s product, including all professional fees and the cost of DSA approval. 3. The Contractor shall assume all costs required for any additional modification to building structure, electrical and all other related construction costs resulting from the substitution or selection of an alternate manufacturer’s product B. These specifications and/or drawings, names and specifies certain equipment in detail which are the basis of design and are explained in paragraph 1.09-A above. It also names alternate equipment by manufacturer, which is not considered to be a "substitution.” C. Submit equivalent equipment to the Architect for review per the requirements of Division 01, and Section "Supplementary Plumbing Requirements." D. Equipment of Manufacturers named in Division 22 will be considered equivalent to that specified in detail and/or named on the drawings if: 1. The proposed equipment is of equivalent quality, capacity. 2. Equipment is as fully equipped, fits the space allotted, and has physical configuration and weight similar to the equipment specified in detail. E. A complete lay out of an equipment room or area must be submitted for equivalent equipment. Notice space limitations. Layouts to include plans and section views at a scale of not less than 1/4" = 1 ft. F. The Architect shall determine the acceptability of "Equivalent Equipment." PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION 3.01 ROUGH-IN A. Verify final locations for rough-in with field measurements and with the requirements of the actual equipment to be connected. 3.02 MECHANICAL INSTALLATIONS A. General: Sequence, coordinate, and integrate the various elements of plumbing systems, materials, and equipment. Comply with the following requirements: 1. Coordinate plumbing systems, equipment, and materials installation with other building components. 2. Verify all dimensions by field measurements. 3. Arrange for chases, slots, and openings in other building components during progress of construction, to allow for plumbing installations. 4. Coordinate the installation of required supporting devices and sleeves to be set in poured-in-place concrete and other structural components, as they are constructed. 5. Sequence, coordinate, and integrate installations of plumbing materials and equipment for efficient flow of the Work. Give particular attention to large equipment requiring positioning prior to closing in the building. 6. Where mounting heights are not detailed or dimensioned, install systems, materials, and equipment to provide the maximum headroom possible as required by California Building Code. 7. Coordinate connection of plumbing system with exterior underground and overhead utilities and services. Comply with requirements of governing regulations, franchised service companies, and controlling agencies. Provide required connection for each service. 8. Install systems, materials, and equipment to conform with approved submittal data, including coordination drawings, to greatest extent possible. Conform to arrangements indicated by the Contract Documents, recognizing that portions of the Work are shown only in diagrammatic form. Where coordination requirements conflict with individual system requirements, refer conflict to the Architect prior to commencement of installation. 9. Install systems, materials, and equipment level and plumb, parallel and perpendicular to other building systems and components. Page 637 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT COMMON WORK RESULTS FOR PLUMBING CITY OF HERMOSA BEACH 22 05 00 - 4 10. Install all plumbing equipment to facilitate servicing, maintenance, and repair or replacement of equipment components in full compliance with California Building Code and the equipment manufacturer's recommendations. If the drawings or the manufacturer does not provide a specific space requirement for servicing equipment, provide as a minimum, horizontal distance of 36" from face of equipment to opposite vertical surface. 11. Install access panels or doors for all equipment and components which require access for adjustment and maintenance, where units are concealed behind finished surfaces. 12. Install systems, materials, and equipment giving right-of-way priority to systems required to be installed at a specified slope. 13. Any equipment located above a ceiling that has any component which is serviceable shall be installed within 12" from the top of the ceiling. 3.03 CUTTING AND PATCHING A. General: Perform cutting and patching in accordance with project specification. In addition to the requirements specified in project specification, the following requirements apply: 1. Protection of Installed Work: During cutting and patching operations, protect adjacent installations. B. Perform cutting, fitting, and patching of plumbing equipment and materials required to: 1. Uncover Work to provide for installation of ill-timed Work. 2. Remove and replace defective work. 3. Remove and replace Work not conforming to requirements of the Contract Documents. 4. Remove samples of installed Work as specified for testing. 5. Install equipment and materials in existing structures. 6. Upon written instructions from the Architect, uncover and restore Work to provide for Architect/Engineer observation of concealed Work. C. Cut, remove, and legally dispose of selected plumbing equipment, components, and materials as indicated, including but not limited to removal of plumbing piping, gas lines, heating units, plumbing fixtures and trim, and other plumbing items made obsolete by the new Work. D. Protect the structure, furnishings, finishes, and adjacent materials not indicated or scheduled to be removed E. Provide and maintain temporary partitions or dust barriers adequate to prevent the spread of dust and dirt to adjacent areas. 1. Patch existing finished surfaces and building components using experienced installers and new materials matching existing materials. For installer’s qualifications refer to the materials and methods required for the surface and building components being patched. END OF SECTION Page 638 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 1 SECTION 22 05 11 SUPPLEMENTARY PLUMBING REQUIREMENTS PART 1 - GENERAL 1.01 SECTION INCLUDES A. This Section specifies supplementary requirements for plumbinginstallations and includes requirements common to more than one section of Division 22. It expands and supplements the requirements specified in Section 22 05 00 "Common Work Results for Plumbing." 1.02 DESCRIPTION A. Provide a complete and operable installation, including all labor, supervision, materials, equipment, tools, apparatus, transportation, warehousing, rigging, scaffolding and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of these drawings and specifications. 1.03 COORDINATION A. Coordination of the work is the responsibility of the Contractor. B. Contractor shall designate an individual competent and versed in the plumbing trades to coordinate the plumbing work with the work of other trades. 1.04 DEFINITIONS (AS USED ON DIVISION 22 DRAWINGS AND HEREIN) A. "Provide" means furnish, install, and connect unless otherwise described in specific instances. B. "Piping" means pipes, fittings, valves, and all like pipe accessories connected thereto. C. "Extend", "Submit", "Repair" and similar words mean that the Contractor (or his designated subcontractor) shall accomplish the action described. D. "Codes" or "Code" means all codes, laws, statutes, rules, regulations, ordinances, orders, decrees, and other requirements of all legally constituted authorities and public utility franchise holders having jurisdiction. E. "Products", "Materials" and "Equipment" are used interchangeably and mean materials, fixtures, equipment, accessories, etc. F. "Utility Areas" are defined as mechanical, electrical, janitorial, and similar rooms or spaces which are normally used or occupied only by custodial or maintenance personnel. "Public Areas" are defined as the rooms or spaces, which are not included in the utility areas definition. G. "Building Boundary" includes concrete walkways immediately adjacent to the building structure. H. "Below Grade" means buried in the ground. I. "Substantial Completion" means all components of all systems are functioning but lacking in final adjustment. J. Pressure rating specified (such as for valves and the like) means design working pressure for and with references to the fluid, which the device will serve. 1.05 RELATED WORK A. Coordination: Refer to Architectural, HVAC, Plumbing, Civil, Structural, and Electrical Drawings for the construction details and coordinate the work of this Division with that of other Divisions. Order the work of this Division so that progress will harmonize with that of other Divisions and all work will proceed expeditiously. The work of this Division shall include direct responsibility for the correct placing and connection of Plumbingwork in relation to the work of other Divisions. B. Examine other Divisions for work related to the Work of this Division, especially Divisions 23 & 26. 1.06 EXISTING CONDITIONS A. Visit the site prior to bidding and investigate the existing conditions, which affect or will be affected by the work of this Division. Become thoroughly familiar with the working conditions and take into-account any special or unusual features peculiar to this job. By the act of submitting a Bid, the Contractor will be deemed to have complied with the foregoing, to have accepted such conditions, and to have made allowance therefore in preparing his Bid. Page 639 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 2 B. The locations of existing concealed utility lines are shown in accordance with reference data received by the Architect. The Architect does not guarantee the accuracy of such data. The points of connection are therefore approximate, and the Bidder shall include adequate funds in his Bid to cover costs of connection regardless of their exact location. C. Exercise extreme caution during trenching operations. Repair the damage caused by such operations to existing utility lines at no cost to the Owner, whether the lines are shown on drawings or not. 1.07 DRAWINGS AND SPECIFICATIONS A. These drawings and specification do not include necessary components for construction safety. B. All provisions shall be deemed mandatory except as expressly indicated as optional by the word "may" or "option". C. Except where dimensioned, the drawings relating to this division are a diagrammatic presentation of the design concept, which indicates the general area where piping is to be run. The drawings do not necessarily indicate any and all offsets and configurations required for coordination with other trades. The contractor is responsible for the correct placing of his work, and the proper location and connection of his work in relation to the work or other trades. 1.08 WATER (DOMESTIC AND FIRE), SANITARY SEWERS AND NATURAL GAS SERVICES A. Within 5 days after award of Contract, notify the serving utilities that the project is under construction and apply for permanent service in the name of the Owner. Furnish pertinent load and location information to them including the required dates for permanent service. Verify service locations and conform to utility company requirements. B. Contractor shall pay charges for permanent service connections levied by the utilities for which he will be reimbursed by the Owner. The reimbursement shall be limited to the actual amount of the utility service charges and a copy of the billing from the utility company shall accompany the Contractor's invoice. 1.09 PERMITS AND INSPECTIONS A. Obtain, schedule, and pay for permits, licenses, approvals, tests, and inspections required by legally constituted authorities and public utility franchise holders having jurisdiction over the work. B. Afford the Architect's representative every facility for evaluating the skill and competence of the mechanics and to examine the materials. Concealed work shall be reopened when so directed during his periodic visits. 1.10 CODES AND REGULATIONS A. By submitting a Bid, Contractor is deemed to represent himself as competent to accomplish the work of this Division in conformance with applicable Codes. In case of conflict between the Contract Documents and Code requirements, the Codes shall take precedence. Should such conflicts appear, cease work on the parts of the contract affected and immediately notify the Architect in writing. It shall be the Contractor's responsibility to correct, at no cost to the Owner, any work he executes in violation of Code requirements. Specific references to codes elsewhere in this Division are either to aid the Contractor in locating applicable information or to deny him permission to use options, which are permitted by Codes. B. Applicable Codes: (Current editions unless otherwise noted) 1. All local codes; City and/or County as applicable. 2. OSHA requirements 3. California Building Code 4. California Code of Regulations (CCR) Titles (as applicable) 5. Fire Marshal Regulations 6. State, County, City Health Department Ordinances and Regulations 7. Regulations of all other authorities having jurisdiction. 8. California Mechanical Code. 9. California Plumbing Code. C. Where conflict or variation exists amongst Codes, the most stringent shall govern. Page 640 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 3 1.11 RECORD AND DOCUMENTATION A. Accumulate the following and deliver to the Owner's representative prior to final acceptance of the work. 1. Record (As-Built) Drawings: a. Maintain in good order in the field office a complete set of prints for all work being done under Division 22. Update the drawings daily with neat and legible annotations in red ink showing the work as actually installed. b. The actual size, location and elevation of all buried lines, valve boxes, manholes, monuments, and stubouts shall be accurately located and dimensioned from building walls or other permanent landmarks. c. Furnish the original marked up AS-Built drawings and an electronic copy in AutoCAD-14 format. 2. Operation and Maintenance Manual: Furnish an operation and maintenance manual covering the stipulated Plumbing systems and equipment. Seven copies of the manual, bond in hardback binders or an approved equivalent shall be provided to the Architect. 3. Furnish one complete manual prior to the time that system or equipment tests are performed. 4. Furnish the remaining manuals before the contract is completed. 5. The following identification shall be inscribed on the cover: OPERATION AND MAINTENANCE MANUAL PROJECT TITLE . . . . . . . . . CONTRACTOR NAME & CONTACT INFORMATION 6. Provide a Table of Contents. a. Insert tab sheets to identify discrete subjects. b. Instruction sheets shall be legible and easily understood, with large sheets of drawings folded in. c. The manual shall be complete in all respects for all materials, piping, valves, devices and equipment, controls, accessories, and appurtenances stipulated. Include as a minimum the following: 1) Updated approved materials lists, shop drawings and catalog information of all items of HVAC system equipment. 2) System layout showing piping, valves, and controls. 3) Wiring and control diagrams with data to explain detailed operation and control of each component. 4) A control sequence describing start-up, operation, and shutdown. 5) Detailed description of the function of each principal component of the system. 6) Procedure for starting. 7) Procedure for operating. 8) Shut-down instructions. 9) Installation instructions. 10) Adjustments, maintenance, and overhaul instructions. 11) Lubrication schedule including type, grade, temperature range and frequency. 12) Safety precautions, diagrams, and illustrations. 13) Test procedures. 14) Performance data. 15) Parts lists, with manufacturer's names and catalog numbers. 16) Preventive maintenance schedule. 17) Service organization with name, address, and telephone number. 18) Valve identification chart and schedule. 19) ASME certificates. 20) Hydronic balance report. B. Standards Compliance: Where equipment or materials are specified to conform to requirements of standards of recognized technical or industrial organizations such as American National Standards Institute (ANSI) American Society for Mechanical Engineers (ASME) American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE), Page 641 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 4 American Society for Testing Materials (ASTM), Underwriters Laboratories (UL), American Gas Association (AGA), American Society of Plumbing Engineers (ASPE),, American Refrigeration Institute (ARI), or National Electrical Manufacturer's Association (NEMA), that use a label or published listing as a method of indicating compliance, proof of such conformance shall be submitted and approved. The label or listing of the specified organization will be acceptable evidence. C. Certificates of Conformance or Compliance: Submit original and not pre-printed certifications. Do not make statements in the certifications that could be interpreted to imply that the product does not meet all requirements. D. Certified Test Reports: Certified Test Reports are reports of tests conducted on previously manufactured materials or equipment identical to that proposed for use. Before delivery of materials and equipment, submit certified copies of test reports specified in the individual sections. E. Factory Tests: Factory tests are tests, which are required to be performed on the actual materials or equipment, proposed for use. Submit results of the tests in accordance with the requirements for laboratory test results of this Contract. F. Permits and Certificates of Inspection: Furnish the originals. G. Testing procedures and test results required in this and other sections. Furnish 2 copies. H. Other data required by other sections of this Division. Furnish 2 copies. 1.12 CONSTRUCTION COST BREAKDOWN A. Prepare and submit for review a construction cost breakdown for the major subdivisions of the PLUMBING scope of work in accordance with General and Supplemental Conditions and Project Specification. B. Subdivide each item on the breakdown into two headings: labor and materials. Include overhead and profit in each entry. C. Submit one copy of the breakdown directly to the Engineer and the remaining copies sent through regular channels. 1.13 TOOLS A. Provide all special tools needed for proper operation and routine adjustment and maintenance of systems and equipment. Deliver tools to Owner's representative and request a receipt for same. 1.14 WARRANTIES A. Refer to Project Specification for procedures and submittal requirements for warranties. Refer to individual equipment specifications for warranty requirements. B. Where periods more than one year are specified in the specifications, such longer periods shall govern. However, when any component fails at any time during this period, the warranty period for such component and all other components, which are inactive because of, said failure shall be suspended. The warranty period for such components shall resume to run for the remaining portion of the warranty period when failed component is completely repaired and in operation; however, in no case shall the resumed portion of the warranty period be less than 3 months in duration. C. Neither payment for work, nor total or partial occupancy of work by the Owner, within or prior to the warranty period specified, shall be construed as acceptance of faulty work or shall condone any negligence or omission of Contractor in doing the work. D. Compile and assemble the warranties specified in Division 22, into a separated set of vinyl covered, three ring binders, tabulated, and indexed for easy reference. E. Provide complete warranty information for each item to include product or equipment to include date of beginning of warranty or bond; duration of warranty or bond; and names and addresses, and telephone numbers and procedures for filing a claim and obtaining warranty services. 1.15 SEISMIC RESTRAINT A. Provide seismic restraint for plumbing equipment, piping, and accessories. B. Contractor shall submit certification of suitability of seismic restraint methods signed by Licensed Structural Engineer registered in the State of California. Page 642 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 5 1.16 SYSTEM OPERATIONAL TESTS A. The Contractor shall inform the Owner one week prior to start of testing in order that the Owner's representative may be present. B. After balancing and prior to final inspection, the contractor shall operate all plumbing systems trouble free and stable. Contractor shall submit a written report certified by the Owner's representative indicating the successful completion of a stable and trouble-free testing. PART 2 - PRODUCTS 2.01 MATERIALS AND EQUIPMENT A. Standard Products: Materials and equipment shall be essentially the standard cataloged products of manufacturers regularly engaged in production of such materials or equipment and shall be their latest standard designs that comply with the specification requirements. B. Materials and equipment shall duplicate items that have been in satisfactory commercial or industrial use at least two years prior to bid opening unless more stringent requirements are specified. Where two or more units of the same type of equipment are required, these units shall be products of a single manufacturer. The components thereof, however, are not required to be exclusively of the same manufacturer. C. Each major component of equipment shall have manufacturer's name, address, model, and serial number on a nameplate securely affixed in a conspicuous place. The nameplate of the distributing agent will not be acceptable. D. In these specification and drawings, whenever more than one (1) manufacturer’s product is specified, the manufacturer specified on the drawings and the first named product in these specifications is the basis of design and the use of alternate-named manufacturer’s product or substitutes shall comply with the requirements of Section 22 0500. 2.02 PRODUCT LISTING A. When two or more items of same material or equipment are required (pipe and fittings, plumbing fixtures, pumps, valves, etc.) they shall be of the same manufacturer. Product manufacturer uniformity does not apply to raw materials, bulk materials, sheet metal, wire, steel bar stock, welding rods, solder, fasteners, and similar items used in Work, except as otherwise indicated. 2.03 NAMEPLATE DATA A. Provide permanent operational data nameplate on each item of power operated plumbing equipment, indicating manufacturer, product name, model name, serial number, capacity, operating and power characteristics, labels of tested compliances, and similar essential data. Locate nameplates in an accessible location. 2.04 SUBSTITUTIONS A. General: Submittals of "Substitutions" shall be in accordance with requirements of Division 01. B. By proposing a Substitution it is deemed that the Contractor shall bear the cost of any, and all design and construction changes (whether architectural, structural, electrical, and Plumbing) necessary to accommodate the substitution, if said substitution is accepted. C. Specific: Refer to Specification Sections 22 05 00 & 22 05 12 for additional requirements. 2.05 SUBMITTALS A. General: Make submittals in accordance with requirements of Division 01. B. Specific: Refer to Specification Sections 22 05 00 for additional requirements. PART 3 - EXECUTION 3.01 WORKMANSHIP AND INSTALLATION METHODS A. Workmanship shall be in the best standard practice of the trade. B. Install equipment in accordance with the manufacturer's instructions and recommendations unless otherwise noted or specified. Page 643 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 6 3.02 TESTS A. General: 1. Demonstrate that all components of the work of this Division have been provided and that they operate in accordance with the Contract Documents. 2. Provide instruments and personnel for tests and demonstrations. Submit signed test results. B. Specific: Refer to the other sections of this Division for test requirements. 3.03 DELIVERY, HANDLING, STORAGE OF MATERIALS AND PROTECTION OF WORK A. Protect materials against dirt, water, chemical and mechanical damages both while in storage and during construction. B. Cover materials in such a manner that no finished surfaces will be damaged, marred or splattered with plaster or paint, and all moving parts will be kept clean and dry. C. Replace or refinish any damaged materials including fronts of control panels, piping, insulation, and equipment. D. All plumbing fixtures, vents, and waste linesshall be aggressively protected during construction process to ensure that no contamination of the system occurs. E. The use of permanently installed plumbing fixtures during construction is prohibited. F. Keep cabinets and other openings closed to prevent entry of foreign matter. G. Specific: Refer to other sections of this Division for additional requirements. 3.04 PROJECT CONDITIONS A. Check and coordinate for clearance, accessibility, and placement of equipment either by going through openings provided or by placing equipment during construction. Ordering of equipment to be shipped disassembled, or disassembly of equipment at Project Site and reassembly of equipment to accomplish this requirement shall be executed without additional cost. Where provided openings are inadequate to accommodate equipment, provide new openings and restoration of same, all at no additional cost. Obtain written approval for new openings before proceeding. B. Verify location of all plumbing fixtures and equipment within finished spaces with the Architectural Drawings. In the event, that Plumbing Drawings do not indicate exact locations, or are in-conflict with the Architectural Drawings, obtain information regarding proper locations. Installation of work without proper instruction under such circumstances will result in relocation of work, when directed, without additional cost. 3.05 INSTRUCTION TO OWNER PERSONNEL A. Contractor shall furnish, without additional expense to the Owner, the services of competent instructors who will give full instruction to the designated personnel in the adjustment, operation, and maintenance, including pertinent safety requirements, of the equipment or system specified. Each instructor shall be thoroughly familiar with all parts of the installation and shall be trained in operating theory as well as practical operation and maintenance of work. Instruction shall be given at the Owner's convenience. The number of man-days (eight-hours) of instruction furnished shall be as specified in other sections. When more than four man-days of instruction are specified, approximately half of the time shall be used for classroom instruction. All other time shall be used for instruction with the equipment or system. When significant changes or modifications are made under the terms of the contract, provide additional instructions to acquaint the operating personnel with the changes or modifications. B. Contractor shall videotape, both visual and audio, instruction to Owner's personnel on the maintenance and operation of the plumbing equipment and systems. C. Submit certification, signed by Owner's agent that instructions have been completed and the videotape has been reviewed and delivered to the Owner. D. Printed operating instructions and a copy of wiring diagrams are to be mounted in all equipment areas, framed and behind glass or encased in plastic. Printed operating instructions shall include steps for starting up and securing equipment. As a precedent to final acceptance four (4) copies of instructions are to be submitted to the Architect for review. Contractor shall turn over to Owner in a neat brochure form, equipment guarantees and maintenance instructions. Page 644 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPLEMENTARY PLUMBING REQUIREMENTS CITY OF HERMOSA BEACH 22 05 11 - 7 3.06 CLEANING A. Cleaning shall be done as the work proceeds. Periodically remove waste and debris to keep the site as clean as is practical. B. Refer the Division 01 for general requirements for cleaning. C. Leave exposed parts of the plumbing work in a neat and clean condition, with painted surfaces unblemished and plated metal surfaces polished. D. Thoroughly clean all materials, equipment, and appliances. Clean and prepare all surfaces to be painted. Clean the entire premises of unused materials, debris, spots, and marks to the satisfaction of the Architect. E. Remove, thoroughly clean, and replace all strainers and valves after the system has been put in operation until system is clear of all foreign matter and repeat this operation after ten (10) days and again after the system has been in operation thirty (30) days. Submit certification that this operation has been completed. 3.07 SAFETY REQUIREMENTS A. Enclose and guard belts, pulleys, chains, gears, couplings, projecting setscrews, keys, and other rotating parts in accordance with OSHA requirements. Insulate, guard, and cover any high-temperature equipment and piping so located as to endanger personnel or create a fire hazard. END OF SECTION Page 645 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING PRODUCT SUBSTITUTIONS CITY OF HERMOSA BEACH 22 05 12 - 1 SECTION 22 05 12 PLUMBING PRODUCT SUBSTITUTIONS PART 1 - GENERAL 1.01 SECTION INCLUDES A. This Section specifies administrative and procedural requirements for handling requests made after award of the Contract for substitutions of products specified in Division 22. 1.02 RELATED SECTIONS A. Procedure for Contractor's construction Schedule and the Schedule of Submittals are included under Division 01. B. Standards: Refer to Division 01 for applicability of industry standards to products specified. C. Procedural requirements governing the Contractor's selection of products and product options are included under Division 01. D. Refer to Division 01 for Products and Substitutions. E. Refer to Sections 22 05 00 & 22 05 11 for additional requirements. 1.03 DEFINITIONS A. "Products" is defined to include purchased items for incorporation into the work, regardless of whether specifically purchased for project or taken from Contractor's stock of previously purchased products. "Materials" is defined as products which must be substantially cut, shaped, worked, mixed, finished, refined, or otherwise fabricated, processed, installed, or applied to form units of work. B. "Equipment" is defined as products with operational parts, regardless of whether motorized or manually operated, and particularly including products with service connections (wiring, piping, etc.). Definitions in this paragraph are not intended to negate the meaning of other terms used in contract documents, including "specialties", "systems", "structure", "finishes", "accessories", "furnishings", "special construction", and similar terms, which are self-explanatory and have recognized meanings in the construction industry. 1.04 SUBSTITUTIONS A. The requirements for substitutions do not apply to specified Contractor options on products and construction methods. Revisions to contract documents, where requested by Owner, Architect or Engineer, are "changes" not "substitutions". Substitutions requested during bidding period, which have been accepted prior to Contract Date, are included in contract document and are not subject to requirements for substitutions as specified herein. Contractor's determination of and compliance with governing regulations and orders issued by governing authorities do not constitute "substitutions"; and do not constitute a basis for change orders, except as provided for in contract documents. Otherwise, contractor's requests of changes in products, materials and methods of construction required by contract documents are considered requests for "substitutions" and are subject to requirements hereof. B. Conditions: The Contractor's substitution request will be received and considered by the Architect when one or more of the following conditions are satisfied, as determined by the Architect otherwise requests will be returned without action except to record noncompliance with these requirements. 1. Extensive revisions to Contract Documents are not required. 2. Proposed changes are in keeping with the general intent of Contract Documents. 3. The request is directly related to an "or approved equal" clause or similar language in the Contract Documents. 4. All costs required to make all necessary revisions and modifications to the contract documents resulting from the substitution, including but not limited to, all professional fees and the cost of DSA approval will be the Contractor’s responsibility. 5. All costs required to make all necessary revisions and modifications to the building structure, electrical and all other related construction costs resulting from the substitution, Page 646 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING PRODUCT SUBSTITUTIONS CITY OF HERMOSA BEACH 22 05 12 - 2 including but not limited to, material, products, equipment, testing, and inspection will bethe Contractor’s responsibility. 6. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved. 7. Contractor will coordinate the installation of the accepted substitute, making such changes as may be required for the work to be complete in all respects. 8. Contractor certifies that the substitution is not heavier than the specified item and does not necessitate any structural and electrical redesign; will fit within the room or area designed for the specified item; and will not exceed any maximum dimensions specified or shown on the original contract Documents. All roof mounted equipment must be less than or equal to the maximum height dimension from the finished roof as shown on the drawings. 9. Contractor represents that he has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified. 10. Contractor represents that he will provide the same warranty for the substitution that he would for that specified. 1.05 SUBMITTALS A. Requests for Substitutions: Any request for substitution shall follow the guidelines of Substitution Requirements in Division 01, Section 22 05 00 & 22 05 11. B. Substitution Warranty: All submittals of Request for Substitutions under the General and Supplementary Conditions of this Section shall be accompanied by a completely executed (filled out) and signed Substitution Warranty in the form entitled "Substitution Warranty", bound herein. Substitutions will not be accepted without the Substitution Warranty. In addition to other requirements, Contractor shall warrant in writing on his own letterhead that substituted materials shall perform as specified, and assume complete responsibility for same, including responsibility and costs required for modifications to building or other materials or equipment, and any additional coordination with work of other trades. Testing, if required, shall be paid by Contractor. C. Responsibility of Contractor: The contractor shall be solely and directly responsible for fitting accepted substitute material and equipment into the available space in a manner acceptable to the Architect, and for the proper operation of the substituted equipment with all other equipment with which it may be associated. The Contractor shall bear all costs of meeting the above requirements for presenting a proposed substitution, and if the substitution is accepted, he must bear all costs involved. D. Submit the following as part of the Request for Substitutions: 1. Data showing proposed equipment is "equal" to that specified and is fully equipped, fits the space allotted and has physical configuration and weight similar to the equipment specified in detail. 2. A complete layout, where applicable, of equipment room or area must be submitted for equipment proposed in "Request for Substitution". Submittal shall conform to requirements of Division 01 and Section 22 05 00 "Common Work Results for Plumbing" as it applies to "Coordination Drawings." 3. Seismic Restraint: Where seismic restraint is required for products or equipment as specified, methods of seismic restraint signed by licensed Structural Engineer registered in the State of California. 1.06 ARCHITECT'S ACTION A. The Architect may request additional information or documentation necessary for evaluation of the request. Requests, by the Architect, for additional information or documentation will be in accordance with Division 01 requirements. The Architect will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, Contractor shall use the “Basis of Design” product specified by name in the contract documents. Acceptance will be in the form of a Change Order. PART 2 - PRODUCTS 2.01 SUBSTITUTIONS A. Substitutions shall conform to the product requirements for the specified products or equipment. Page 647 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING PRODUCT SUBSTITUTIONS CITY OF HERMOSA BEACH 22 05 12 - 3 PART 3 - EXECUTION (Not Applicable.) END OF SECTION Page 648 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING PRODUCT SUBSTITUTIONS CITY OF HERMOSA BEACH 22 05 12 - 4 SAMPLE S U B S T I T U T I O N S W A R R A N T Y In addition to other requirements, Contractor shall warrant in writing that substituted materials shall perform as specified, and assume complete responsibility for same, including responsibility and costs required for modifications to building or other materials or equipment, and any additional coordination with work of other trades. Testing, if required, shall be paid by contractor. The following is an example of the type of Substitution Warranty which shall be executed by the Contractor, on his own letterhead: SUBSTITUTION WARRANTY We propose to provide _________________________________________________________________________ (Describe items being proposed for substitution) for______________________________________________________________ in lieu of (List project name) as indicated on the drawings and described in Section ___________ of the Specifications. We agree to assume the cost of any and all modifications to the Contract Documents and to other portions of the work as indicated in the Specification Sections 22 05 00, 22 05 11, & 22 05 12, and as necessary to accommodate for substituted material(s) and system(s) as indicated in this letter of “Substitution Warranty”. We hereby warrant that ___________________________________________________ (Provide Description) is the equivalent of _____________________________________________________ (Specified Product) in every respect and will perform satisfactorily under the conditions and use indicated on the Drawings and described in the Specifications. Signed: _______________________________________ Date: _________________ (Manufacturer/Supplier) Signed: _______________________________________ Date: _________________ (Subcontractor) Signed: _______________________________________ Date: _________________ (Contractor) NOTE: Affix Corporate Seal over Signatures. Page 649 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SELECTIVE PLUMBING DEMOLITION CITY OF HERMOSA BEACH 22 05 14 - 1 SECTION 22 05 14 SELECTIVE PLUMBING DEMOLITION PART 1 - GENERAL 1.01 SECTION INCLUDES A. This Section includes limited scope of selective Plumbing demolition work as follows: 1. Nondestructive removal of materials and equipment for reuse or salvage as indicated. 2. Dismantling Plumbing fixtures, materials and equipment made obsolete by these installations. 1.02 SUBMITTALS A. General: Submit the following in accordance with Conditions of Contract and Division 01 and Division 22 Specification Sections. B. Schedules indicating proposed methods and sequence of operations for selective demolition prior to commencement of Work. Include coordination for shut-off of utility services and details for dust and noise control. 1. Coordinate sequencing and Owner occupancy specified in Division 01. 2. Coordinate other selective demolition work as outlined in Division 01. 1.03 PROJECT CONDITIONS A. Conditions Affecting Selective Demolition: The following project conditions apply: 1. Protect adjacentmaterials indicated to remain. Install and maintain dust and noise barriers to keep dirt, dust, and noise from being transmitted to adjacent areas. Remove protection and barriers after demolition operations are complete. 2. Locate, identify, and protect plumbing services passing through demolition area and serving other areas outside the demolition limits. Maintain services to areas outside demolition limits. When services must be interrupted, install temporary services for affected areas. Provide minimum of 72-hour notice to Owner prior to utility interruption. 1.04 SEQUENCE AND SCHEDULING A. Coordinate the shut-off and disconnection of utility services with the Owner and the utility company. B. Notify the Architect at least 7 days prior to commencing demolition operations. C. Perform demolition in phases as indicated. PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION 3.01 EXAMINATION A. Examine areas where selective demolition is to occur. Determine extent of work and affect on existing conditions to remain. Advise Architect of any conditions that might create extensive alterations beyond indicated scope. 3.02 SELECTIVE DEMOLITION A. General: Demolish, remove, demount, and disconnect abandoned Plumbing fixtures, materials and equipment indicated to be removed and not indicated to be salvaged or saved. B. Materials and Equipment to Be Salvaged: Remove, demount, and disconnect existing Plumbing fixtures, materials and equipment indicated to be removed and salvaged, and deliver materials and equipment to the location designated for storage. 1. Protect all removed and salvaged equipment from being damaged during the demolition work. C. Disposal and Cleanup: Remove from the site and legally dispose of demolished materials and equipment not indicated to be salvaged. D. Plumbing Materials and Equipment: Demolish, remove, demount, and disconnect the following items: Page 650 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SELECTIVE PLUMBING DEMOLITION CITY OF HERMOSA BEACH 22 05 14 - 2 1. Inactive and obsolete, piping, fittings and specialties, equipment, controls, fixtures, and insulation. a. Obtain written approval form Architect and owner for piping embedded in floors, walls, and ceilings which may remain, if such materials do not interfere with new installations. 1) Drain and cap piping allowed to remain. b. Remove materials above accessible ceilings. 2. Perform cutting and patching required for demolition. END OF SECTION Page 651 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPORTS AND ANCHORS CITY OF HERMOSA BEACH 22 05 29 - 1 SECTION 22 05 29 SUPPORTS AND ANCHORS PART 1 - GENERAL 1.01 SECTION INCLUDES A. Extent of supports and anchors required by this section is indicated on drawings or in other Division 22 sections and include the following: 1. Horizontal Piping Hangers and Supports. 2. Vertical Piping Clamps. 3. Hanger-Rod Attachments. 4. Building Attachments. 5. Saddles and Shields. 6. Miscellaneous Materials. 7. Anchors. 8. Equipment Supports. 1.02 RELATED SECTIONS A. This section is part of each Division 22 section making reference to or requiring supports and anchors specified herein. B. Supports and anchors furnished as part of factory-fabricated equipment, are specified as part of equipment assembly in other Division 22 sections. 1.03 QUALITY ASSURANCE A. Codes and Standards: 1. Code Compliance: Comply with applicable plumbing codes pertaining to product materials and installation of supports and anchors. 2. UL and FM Compliance: Provide products which are UL-Listed and FM approved. 3. MSS Standard Compliance: a. Provide pipe hangers and supports of which materials, design, and manufacturer comply with MSS SP-58. b. Select and apply pipe hangers and supports, complying with MSS SP-69. c. Fabricate and install pipe hangers and supports, complying with MSS SP-89. d. Terminology used in this section is defined in MSS SP-90. 1.04 SUBMITTALS A. Product Data: Submit manufacturer's technical product data, including installation instructions for each type of support and anchor. PART 2 - PRODUCTS 2.01 MANUFACTURED UNITS A. Hangers and support components shall be factory fabricated of materials, design, and manufacturer complying with MSS SP-58. 1. Components shall have galvanized coatings where installed piping and equipment will not have field-applied finish. 2. Pipe attachments shall have nonmetallic coating for electrolytic protection where attachments are in direct contact with copper tubing. B. Thermal Hanger Shield Inserts: 100-psi average compressive strength, waterproofed calcium silicate, encased with a sheet metal shield. Insert and shield shall cover entire circumference of the pipe and shall be of length indicated by manufacturer for pipe size and thickness of insulation. 2.02 HORIZONTAL PIPING HANGERS AND SUPPORTS Page 652 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPORTS AND ANCHORS CITY OF HERMOSA BEACH 22 05 29 - 2 A. General: Except as otherwise indicated, provide factory fabricated horizontal-piping hangers and supports complying with MSS SP-58, of one of the following MSS types listed, selected by Installer to suit horizontal-piping systems, in accordance with MSS SP-69 and manufacturer's published product information. Use only one type by one manufacturer for each piping service. Select size of hangers and supports to exactly fit pipe size for bare piping, and to exactly fit around piping insulation with saddle or shield for insulated piping. Provide copper-plated hangers and supports for copper-piping systems. 1. Adjustable Steel Clevis Hangers: MSS Type 1. 2. Adjustable Swivel Pipe Rings: MSS Type 6. 2.03 VERTICAL PIPING CLAMPS A. General: Except as otherwise indicated, provide factory fabricated vertical-piping clamps complying with MSS SP-58, of one of the following types listed, selected by Installer to suit vertical piping systems, in accordance with MSS SP-69 and manufacturer's published product information. Select size of vertical piping clamps to exactly fit pipe size of bare pipe. Provide copper-plated clamps for copper-piping systems. B. Two-Bolt Riser Clamps: MSS Type 8. 2.04 HANGER ROD AND BUILDING ATTACHMENTS A. General Hanger Rod Attachment: Refer to structural drawings for requirements of hanger rod and building attachments. If a specific attachment that is required is not detailed on the structural drawings, one of the following attachments may be submitted for review by the structural engineer prior to installation. Except as otherwise indicated, provide factory fabricated hanger-rod attachments complying with MSS SP-58, of one of the following MSS types listed, selected by Installer to suit horizontal-piping hangers, and building attachments, in accordance with MSS SP-69 and manufacturer's published product information. Use only one type by one -manufacturer for each piping service. Select size of hanger-rod attachment to suit hanger rods. Provide copper-plated hanger-rod attachments for copper-piping systems. B. General Building Attachment: Except as otherwise indicated, provide factory fabricated building attachments complying with MSS SP-58, of one of the following MSS types listed, selected by Installer to suit building substrate conditions, in accordance with MSS SP-69 and manufacturer's published product information. Select size of building attachments to suit hanger rods. Provide copper-plated building attachments for copper-piping systems. 1. Concrete Inserts: MSS Type 18. 2. Center Beam Clamps: MSS Type 21. 3. Steel Beam Clamps W/Eye Nut: MS Type 28. 4. Linked Steel Clamps W/Eye Nut: MSS Type 29. 5. Malleable Beam Clamps: MSS Type 30. 6. Steel Brackets: One of the following for indicated loading: 7. Light Duty: MSS Type 31. 2.05 SADDLES AND SHIELDS A. General: Except as otherwise indicated, provide saddles, or shields under piping hangers and supports, factory-fabricated, for all insulated piping. Size saddles and shields for exact fit to mate with pipe insulation. B. Protection Shields: MSS Type 40; provide high density insert of same thickness of insulation. 2.06 MANUFACTURERS OF HANGERS AND SUPPORTS A. Manufacturers: Subject to compliance with requirements, provide hangers and supports of one of the following: 1. B-Line Systems, Inc. 2. Tolco, Inc. 3. Elcen Metal Products Co. 4. Fee & Mason Mfg. Co.; Div. Figgie International. 5. ITT Grinnel Corp. 2.07 MISCELLANEOUS MATERIALS A. Steel Plates, Shapes and Bars: ASTM A36. Page 653 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPORTS AND ANCHORS CITY OF HERMOSA BEACH 22 05 29 - 3 B. Cement Grout: Portland cement (ASTM C150, Type I or Type III) and clean uniformly graded, natural sand (ASTM C 404, Size No. 2). Mix at a ratio of 1 part cement to 3 parts sand, by volume, with minimum amount of water required for placement and hydration. C. Pipe Alignment Guides: Factory fabricated, of cast semi-steel or heavy fabricated steel, consisting of bolted two-section outer cylinder and base with two-section guiding spider that bolts tightly to pipe. Length of guides shall be as recommended by manufacturer to allow indicated travel. D. Pipe Roll Stand: Factory fabricated cast iron stand, size as required, with insulation installed on piping. 2.08 ISOLATORS A. Isolators: Provide factory-fabricated isolators of size required. B. Spring Isolators: Refer to Section 22 0548 VIBRATION CONTROL. C. Manufacturers: Semco "Trisolator" or Potter-Roemer PR-ISO. PART 3 - EXECUTION 3.01 INSPECTION A. Examine substrates and conditions under which supports and anchors are to be installed. Do not proceed with installation until unsatisfactory conditions have been corrected. 3.02 PREPARATION A. Proceed with installation of hangers, supports and anchors only after required building structural work has been completed in areas where the work is to be installed. Correct inadequacies including (but not limited to) proper placement of inserts, anchors, and other building structural attachment. B. Prior to installation of hangers, supports, anchors and associated work, installer shall meet at project site with Contractor, installer of each component of associated work, inspection, and testing agency representatives (if any), installers of other work requiring coordination with work of this section and Architect/Engineer for purpose of reviewing material selections and procedures to be followed in performing the work in compliance with requirements specified. 3.03 INSTALLATION OF BUILDING ATTACHMENTS A. Install building attachments at required locations within concrete or on structural steel for proper piping support. Space attachments within maximum piping span length indicated in MSS SP-69. Install additional building attachments where support is required for additional concentrated loads, including valves, flanges, guides, strainers, expansion joints, and at changes in direction of piping. Install concrete inserts before concrete is placed; fasten insert securely to forms. Where concrete with compressive strength less than 2500 PSI is indicated, install reinforcing bars through openings at top of inserts. 3.04 INSTALLATION OF HANGERS AND SUPPORTS A. General: Install hangers, supports, clamps and attachments to support piping properly from building structure; comply with MSS SP-69. Arrange for grouping of parallel runs of horizontal piping to be supported together on trapeze type hangers where possible. Install supports with maximum spacing complying with MSS SP-69. Where piping of various sizes is to be supported together by trapeze hangers, space hangers for smallest pipe size or install intermediate supports for smaller diameter pipe. Do not use wire or perforated metal to support piping, and do not support piping from other piping. B. Install hangers and supports complete with necessary inserts, bolts, rods, nuts, washers, and other accessories. Except as otherwise indicated for exposed continuous pipe runs, install hangers, and supports of same type and type as installed for adjacent similar piping. C. Prevent electrolysis in support of copper tubing by use of hangers and supports which are copper plated, or by other recognized industry methods. D. Provisions of Movement: Install hangers and supports to allow controlled movement of piping systems and to permit freedom of movement between pipe anchors. Page 654 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT SUPPORTS AND ANCHORS CITY OF HERMOSA BEACH 22 05 29 - 4 E. Load Distribution: Install hangers and supports so that piping live and dead loading and stresses from movement will not be transmitted to connected equipment. F. Pipe Slopes: Install hangers and supports to provide required pipe slopes, and so that maximum pipe deflections allowed by ANSI B31 Pressure Piping Codes are not exceeded. G. Bare Piping: Install isolators for all bare domestic water and bare hydronic piping. H. Insulated Piping: Comply with the following installation requirements. 1. Clamps: Attach clamps, including spacers (if any), to piping with clamps projecting through insulation; do not exceed pipe stresses allowed by ANSI B31. 2. Shields: Where low-compressive-strength insulation or vapor barriers are indicated on cold or chilled water piping, install coated protective shields. Provide rigid insulation reinforcement at shields. I. Hangers and supports to be capable to resist the minimum seismic forces indicated in drawings. 3.05 EQUIPMENT SUPPORTS A. Concrete housekeeping bases will be provided as work of Division 03. B. Furnish to Contractor, scaled layouts of all required bases, with dimensions of bases, and location to column center lines. Furnish templates, anchor bolts, and accessories, necessary for base construction. 3.06 ADJUSTING AND CLEANING A. Hanger Adjustment: Adjust hangers so as to distribute loads equally on attachments. B. Support Adjustment: Provide grout under supports so as to bring piping and equipment to proper level and elevations. C. Cleaning: Clean factory-finished surfaces. Repair any marred or scratched surfaces with manufacturer's touch-up paint. D. Touch-Up Painting: Immediately after erection of anchors and supports, clean field welds and abraded areas of shop paint and paint exposed areas with same material as used for shop painting to comply with SSPC-PA-1 requirements for touch-up of field-painted surfaces. 1. Apply by brush or spray to provide a minimum dry film thickness of 2.0 mils. E. For galvanized surfaces clean welds bolted connections and abraded areas and apply galvanizing repair paint to comply with ASTM A 780. END OF SECTION Page 655 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT VIBRATION CONTROL FOR PLUMBING CITY OF HERMOSA BEACH 22 05 48 - 1 SECTION 22 05 48 VIBRATION CONTROL FOR PLUMBING PART 1 - GENERAL 1.01 DESIGN REQUIREMENTS A. It is the intent of this Specification to provide the necessary design for the avoidance of excessive noise or vibration in the building due to the operation of machinery or equipment, or due to interconnected piping, ductwork, or conduit and to seismically restraint piping, ductwork, and equipment per the applicable codes against seismic forces in any direction. 1. All isolators shall: a. Be provided by a single manufacturer. b. Be designed or treated for resistance to corrosion. Structural steel bases shall be cleaned of welding slag and coated with an SCAQMD compliant primer. c. Be selected to perform their function without undue stress or overloading. All isolators shall have a method for leveling and have a 1/4" thick ribbed neoprene acoustical pad under the spring baseplate. d. Be installed in a manner to prevent the transmission of vibration to the structure. No rigid connections between rotating or oscillating equipment or piping and the building will be permitted. e. Be designed to be non-resonant with equipment forcing frequencies or support structure natural frequencies. 2. Anchor floor mounted isolated equipment to concrete housekeeping pads of sufficient size to accommodate the anchorage of seismic restraints. Housekeeping pads shall be anchored to the structure as specified by the Structural Engineer of Record. 3. Each motor assembly shall be supported on a single structural steel frame. 4. Where called for in the specifications or on the drawings, all structural steel bases, including concrete pouring form bases, shall be designed, and fabricated by the isolation manufacturer. Isolation manufacturer shall be a licensed fabricator for the City of Los Angeles, California. 5. Unless otherwise indicated, all equipment mounted on vibration bases shall have a minimum operating clearance of 1" between structural steel base and floor or support base beneath. The minimum operating clearance between concrete inertia bases and housekeeping pads shall be 1 inch. Check clearance space after installation to ensure that no debris has been left to possibly short circuit isolation bases. 6. Where necessary due to height limitations, provide height saving brackets. 7. Design isolators for positive anchorage against uplift and overturning. 1.02 MANUFACTURERS A. Acceptable Isolation Manufacturer: 1. M. W. Sausse' & Co., Inc. (Vibrex) 2. Mason Industries, Inc 3. Or Approved Equal B. Purchased and/or fabricated equipment must be designed and manufactured with provision for positive anchorage against seismic forces. C. Seismic restraints for pipes and ducts shall be as per the SMACNA Guidelines for seismic Restraint of Mechanical Systems and shall be approved by DSA. D. Seismic restraints for equipment and piping shall be designed to meet the criteria of the current California Code of Regulations. E. The manufacturer of Vibration Isolation and Seismic Control Equipment shall have the following responsibilities: 1. Determine adequate vibration isolation and seismic restraint sizes and locations. 2. Provide piping and equipment isolation systems and seismic restraints as scheduled Page 656 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT VIBRATION CONTROL FOR PLUMBING CITY OF HERMOSA BEACH 22 05 48 - 2 and/or specified. 3. Provide installation instructions and drawings to assure proper installation and performance. 1.03 SUBMITTALS A. Make Submittals in Accordance with: 1. Contract General Provisions - Division 01. 2. Plumbing General Provisions - Sections 22 05 00 and 22 05 11. B. Submit Shop Drawings and Manufacturer's Literature 1. Specific vibration isolators and seismic restraints to be utilized showing compliance with the specifications. 2. Isolation frame construction for each machine including dimensions, structural member sizes, support points and restraint locations and details. 3. Methods for isolation and restraint of suspended piping, ductwork, and equipment. 4. Methods for guides and isolation of piping risers. 5. Seismic restraint calculations signed and stamped by an engineer licensed in the State of California and experienced in the design of isolation and seismic restraint for flexibly mounted equipment. PART 2 - PRODUCTS 2.01 VIBRATION ISOLATOR TYPES A. "RMS" shall be a laterally stable un-housed spring isolator. Spring, top plate, and baseplate assembly shall be welded. Mounting shall comply with all requirements stated in paragraph above. B. "RMSG" shall be the same as "RMS" above,but shall include height saving brackets for attachment to the equipment frame or isolation base. C. "RMSP-EQ" shall be the same as "RMS" above except that the spring shall be enclosed in a welded steel cylinder with uplift restraints for horizontal and vertical seismic control. D. "RMLS-EQ" shall be the same as "RMS" above,and shall be equipped with a steel housing designed for seismic restraint and with vertical limit stops to prevent the equipment changing from its loaded height should it be necessary to remove a portion of its weight. This housing may also be used as rigid blocking during rigging so that the installed height and the operating height of the isolated equipment remain the same. E. "RMLS-SB" shall be a steel frame constructed of structural wide flange members unless shown otherwise and shall be rectangular in shape. The depths of the steel members shall not be less than one tenth (1/10) of the longest span between base supports or designed for a maximum beam deflection of .005". If the latter method is used, submittals shall include calculations showing the necessary moment of inertia. All steel members shall be coped and fitted, or constructed using the overlap insert method to assure a structural strength that is greater than the individual member strength. The steel frame is placed directly on top of the RMLS-EQ type isolators. F. "RMU-EQ-SH": shall be an individual semi-housed steel spring isolator complete with vertical motion limit stops incorporating seismic restraints, leveling, and ribbed neoprene pad bonded to the base-plate. G. "AS" shall be air spring isolators and shall incorporate the following: 1. A complete vibration isolation system consisting of a minimum of three air springs and a total of three height sensing valves. If there are two or more air springs per location, they shall be connected to the outlet of the height control valve in parallel. An associated interconnecting air supply system is required which is not included in this work. 2. The air spring shall operate at its normal operating height and the maximum pressure shall not exceed the manufacturer's recommended rating of 100 PSI. The system shall maintain Page 657 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT VIBRATION CONTROL FOR PLUMBING CITY OF HERMOSA BEACH 22 05 48 - 3 an elevation of +/- 1/8", once adjusted. 3. The type air spring to be utilized shall be based upon the required natural frequency as indicated in the schedule. In order to avoid instability, auxiliary height saving brackets, housings, etc. may be utilized, subject to approval. H. "RP-EQ" shall be a rubber pad type elastomer mounting, consisting of a steel bearing plate with 1/4" thick neoprene ribbed acoustical pad. Maximum loading shall be 60 PSI. Proper anchorage for seismic loads shall be indicated on drawings. I. FUD-EQ shall be rubber-in-shear isolators incorporating mounting bolts for bolting to equipment base, a bottom steel plate for bolting isolator to sub-base or structure, and built in seismic restraints. J. "RMXA" shall be a rectangular steel housing that shall be bolted to the overhead structure and designed to allow up to 30 degrees rod misalignment. Hanger shall consist of a steel spring located in a molded neoprene retaining cup with hanger rod bushing. K. "PRMXA" - Same as type "RMXA" with the addition of a steel load transfer plate so that the equipment or piping operating height is the same as the installed height. L. "HXA" -Same as type "RMXA" with the addition of a neoprene element in series to isolate the upper connection. M. "PHXA" - Same as type "HXA" with the addition of a steel load transfer plate so that the equipment or piping operating height is the same as the installed height. N. "HSS" - shall be a 'rubber in shear' isolator element contained within a rectangular steel housing. 2.02 SEISMIC RESTRAINTS A. Shall be capable of safely accepting external forces as specified in the applicable codes without failure. Restraints shall maintain equipment and piping in a captive position during an earthquake. Restraints shall not short circuit vibration isolation systems or transmit objectionable vibration or noise under normal operating conditions. Seismic restraints shall be provided on all equipment as scheduled on the drawings. Submit calculations by a Licensed Structural Engineer Registered in State of California to verify snubber capacities. B. Type "3500" seismic restraint shall be constructed of steel plate, concentric steel pipes, and structural members in an all-welded assembly. All contact points shall be cushioned with minimum 1/4" thick resilient pad. C. Type "3200" seismic restraint shall be all directional type with interlocking steel members constructed of structural angle and A-36 threaded rod. All contact points shall be cushioned with minimum 1/4" thick resilient pad or bushing. D. Type "CR" seismic restraints shall be constructed of 7x19 strand galvanized aircraft cable. Cable assembly shall come complete with minimum (2) "U" bolt clamps per end and thimbles to protect cable from chafing. Allowed loads shall be the cable breaking strength with a safety factor of three. Actual loads shall be calculated with the worst case of all loads applied to one cable and anchor pattern. Cable shall be installed with 1/4" slack to prevent the transmission of vibration to the structure. PART 3 - EXECUTION 3.01 GENERAL A. Install in accordance with manufacturer's written instructions. Vibration isolators must not be installed in a manner that will result in piping stress or misalignment. B. The structural steel or concrete inertia base shall be placed in position and supported temporarily by blocks or shims, as appropriate, prior to the installation of the equipment or isolators. The isolators shall be installed without raising the equipment and frame assembly. C. After the entire installation is complete and under full operational load, the isolator shall be adjusted so that the load is transferred from the blocks or shims to the isolator. When all isolators are properly adjusted, the blocks or shims shall be barely free and shall be removed. Page 658 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT VIBRATION CONTROL FOR PLUMBING CITY OF HERMOSA BEACH 22 05 48 - 4 D. Once the equipment is in operation, install and anchor the seismic restraints with proper operating clearances as indicated on drawings. E. Plumbing equipment shall be isolated from the building structure by vibration isolators as scheduled on the drawings. F. All piping 1 1/4" and over located in mechanical equipment rooms, and for a minimum of fifty (50) feet or 100 pipe diameters whichever is greater, from connection to vibrating plumbing or electrical equipment, shall be isolated from the building structure by means of vibration isolators as identified above. G. All plumbing piping and vertical risers shall be isolated from the building structure by means of vibration isolators and guides. H. All piping to be isolated shall freely pass-through walls and floors without contact. Penetration points shall be sleeved or otherwise formed to allow passage of piping and maintain adequate clearance (Minimum of 2 inches all around) around the outside surfaces. Any materials used to fill the clearance space shall be permanently flexible so that vibration will not pass through it. I. No rigid connections between equipment and building structure, including electrical conduit, shall be made that degrades the vibration isolation system herein specified. Inform other following trades, such as plastering, or electrical, to avoid any contact which would short-circuit the vibration isolation. J. Bring to the Architect's attention prior to installation any conflicts with other trades which will result in unavoidable rigid contact with equipment or piping as described herein, due to inadequate space or other unforeseen conditions. Corrective work necessitated by conflicts after installation shall be at the contractor's expense. K. Bring to the Architect's attention any discrepancies between the specifications and field conditions or changes required due to specific equipment selection, prior to installation. Corrective work necessitated by discrepancies after installation shall be at the contractor's expense. L. Obtain inspection and approval of any isolation installation to be covered or enclosed, prior to such closure. M. Thrust restraints shall consist of spring hangers with the same deflection as specified for the spring mountings. Thrust restraints shall be attached to the fan at the centerline of air discharge opening. N. Correct, at no additional cost, all installations that are deemed defective in workmanship or materials. 3.02 PIPING ISOLATORS A. Isolate piping within 50 feet of rotating equipment and pressure reducing stations. B. The isolators shall be installed with the isolator hanger box attached to, or hung as close as possible to, approved locations on the supporting structure. C. The isolators shall be suspended from substantial structural members, not from slab diaphragm unless specifically permitted. D. Hanger rods shall be aligned to clear the hanger box. E. Horizontal floor supported piping shall be isolated by type "RMLS-EQ", with a minimum static deflection of 1.0 inch or the same deflection as isolated equipment to which pipe is connected, whichever is greater. F. Vertical riser pipe support and restraint system shall consist of type "RMS" springs and type "PG-EQ" guides. Install vertical riser guides so that clearances are maintained around concentric pipes in the guides. Install vertical restraints on the floor location as shown on drawings. G. Pipe anchors, where required, shall utilize resilient pipe anchors, type "RPA" or equivalent, to avoid direct contact of piping with building. H. Pipe Extension and Alignment connectors: Provide connectors at pump suction and discharge, Page 659 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT VIBRATION CONTROL FOR PLUMBING CITY OF HERMOSA BEACH 22 05 48 - 5 riser take offs, cooling and heating coils, and elsewhere as required to accommodate thermal expansion and misalignment. I. Seismic restraint spacing shall be in accordance with applicable codes. 3.03 INSPECTION A. On completion of installation of all vibration isolation and seismic control devices herein specified, the local representative of the isolation materials manufacturer shall inspect the completed system and report in writing any installation error, improperly selected isolation devices, or other faults in the system that could affect the performance of the system. The contractor shall submit a report to the Architect, including the above report with consequent steps taken to properly complete the isolation work. END OF SECTION Page 660 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING IDENTIFICATION CITY OF HERMOSA BEACH 22 05 53 - 1 SECTION 22 05 53 PLUMBING IDENTIFICATION PART 1 - GENERAL 1.01 SECTION INCLUDES A. Extent of Plumbing identification work required by this section is indicated on drawings or specified in other Division 22 sections, and includes the following: 1. Painted Identification Materials. 2. Plastic Pipe Markers. 3. Plastic Tape. 4. Underground-Type Plastic Line Marker. 5. Plastic Duct Markers. 6. Valve Tags. 7. Diagram and Schedule Frames. 8. Engraved Plastic-Laminate Signs. 9. Plastic Equipment Markers. 10. Plasticized Tags. 1.02 RELATED SECTIONS A. This section is part of each Division 22 section making reference to identification devices specified herein. B. Plumbing identification furnished as part of factory-fabricated equipment is specified as part of equipment assembly in other Division 22 sections. C. Refer to Division 26 Sections for identification requirements of electrical work; not work of this section. 1.03 SUBMITTALS A. Product Data: Submit manufacturer's technical product data and installation instructions for each identification material and device required. B. Samples: Submit samples of each color, lettering style and other graphic representation required for each identification material or system. C. Schedules and Diagrams: 1. Submit valve schedule for each piping system, typewritten and reproduced on 8-1/2" x 11" bond paper. Tabulate valve number, piping system, system abbreviation (as shown on tag), location of valve (room or space), and variations for identification (if any). Mark valves which are intended for emergency shut-off and similar special uses, by special "flags", in margin of schedule. 2. Submit temperature control diagrams and Sequence of Operation on bond paper suitable for framing. D. Maintenance Data: Include product data and schedules in maintenance manuals; in accordance with requirements of Division 01 and Division 22 Section 22 05 11 "Supplementary Plumbing Requirements.” 1.04 QUALITY ASSURANCE A. Codes and Standards: 1. ANSI Standards: Comply with ANSI A13.1 for lettering size, length of color field, colors, and viewing angles of identification devices. 2. No adhesive-type identification markers will be accepted. All markers and tags shall be permanently attached to pipe, etc. 3. All identification markers installed exterior of buildings shall be ultra-violet resistant. PART 2 - PRODUCTS 2.01 ACCEPTABLE MANUFACTURERS Page 661 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING IDENTIFICATION CITY OF HERMOSA BEACH 22 05 53 - 2 A. Manufacturer: Subject to compliance with requirements, provide Plumbingidentification materials of one of the following: 1. Seton Name Plate Corp. 2. Allen Systems, Inc. 3. Brady (W.H.) Co.; Signmark Div. 4. Industrial Safety Supply Co., Inc. 2.02 PLUMBING IDENTIFICATION MATERIALS A. General: Provide manufacturer's standard products of categories and types required for each application as referenced in other Division 22 sections. Where more than single type is specified for application, selections is Installer’s option, but provide single selection for each product category. 2.03 PLASTIC PIPE MARKERS A. Snap-On Type: Provide manufacturer's standard pre-printed, semi-rigid snap-on, color-coded pipe markers, complying with ANSI A13.1. B. Insulation: Furnish 1" thick molded fiberglass insulation with jacket for each plastic pipe marker to be installed on uninsulated pipes subject to fluid temperatures of 125oF. (52oC.) or greater. Cut length to extend 2" beyond each end of plastic pipe marker. C. Small Pipes: For external diameters less than 6" (including insulation if any), provide full-band pipe markers, extending 360 degrees around pipe at each location, fastened by one of the following methods: 1. Snap-on application of pre-tensioned semi-rigid plastic pipe marker. 2. Laminated or bonded application of pipe marker to pipe (or insulation). 3. Taped to pipe (or insulation) with color-coded plastic adhesive tape, not less than 3/4" wide; full circle at both ends of pipe marker, tape lapped 1-1/2". D. Large Pipes: For external diameters of 6" and larger (including insulation if any), provide either full-band or strip-type pipe markers, but not narrower than 3 times letter height (and of required length), fastened by one of the following methods: 1. Laminated or bonded application of pipe marker to pipe (or insulation). 2. Taped to pipe (or insulation) with color-coded plastic adhesive tape, not less than 1-1/2" wide; full circle at both ends of pipe marker, taped lapped 3". 3. Strapped-to-pipe (or insulation) application of semi-rigid type, with manufacturer's standard stainless-steel bands. E. Lettering: Manufacturer's standard pre-printed nomenclature which best describes piping system in each instance, as selected by Architect/Engineer in cases of variance with names as shown or specified. 1. Arrows: Print each pipe marker with arrows indicating direction of flow, either integrally with piping system service lettering (to accommodate both directions), or as a separate unit of plastic. 2.04 PLASTIC TAPE A. General: Provide manufacturer's standard color-coded pressure-sensitive (self-adhesive) vinyl tape, not less than 3 mils thick. B. Width: Provide 1-1/2" wide tape markers on pipes with outside diameters (including insulation, if any) of less than 6", 2-1/2" wide tape for larger pipes. C. Color: Comply with ANSI A13.1, except where another color selection is indicated. 2.05 UNDERGROUND TYPE PLASTIC LINE MARKER A. General: Manufacturer's standard permanent, bright-colored, continuous-printed plastic tape, intended for direct-burial service; not less than 6" wide x 4 mils thick. Provide tape with printing which most accurately indicates the type of service of buried pipe. 1. Provide multi-ply tape consisting of solid aluminum foil core between 2-layers of plastic tape. 2.06 VALVE TAGS A. Brass Valve Tags: Provide 19-gage polished brass valve tags with stamped-engraved piping system abbreviation in 1/4" high letters and sequenced valve numbers 1/2" high, and with 5/32" hole for fastener. Page 662 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING IDENTIFICATION CITY OF HERMOSA BEACH 22 05 53 - 3 1. Provide 1-1/2" diameter tags, except as otherwise indicated. 2. Fill tag engraving with black enamel. B. Valve Tag Fasteners: Provide manufacturer's standard solid brass chain (wire link or beaded type), or solid brass S-hooks of the sizes required for proper attachment of tags to valves and manufactured specifically for that purpose. C. Access panel markers: Provide manufacturer's standard solid brass chain (wire link or beaded type), or solid brass S-hooks of the sizes required for proper attachment of tags to valves and manufactured specifically for that purpose. D. Access Panel Markers: Provide manufacturer's standard 1/16" thick engraved plastic laminate access panel markers, with abbreviations and numbers corresponding to concealed valve. Include 1/8" center hole to allow attachment. 2.07 DIAGRAM AND SCHEDULE FRAMES A. General: For each page of schedule and/or diagrams, provide glazed display frame, with screws for removable mounting on masonry walls. Provide frames of finished hardwood or extruded aluminum, with SSB-grade sheet glass. 2.08 ENGRAVED PLASTIC LAMINATE SIGNS A. General: Provide engraving stock melamine plastic laminate, complying with FS L-P-387, in the sizes and thicknesses indicated, engraved with engraver's standard letter style of the sizes and wording indicated, white with black core (letter color) except as otherwise indicated, punched for mechanical fastening except where adhesive mounting is necessary because of substrate. B. Thickness: 1/16" for units up to 20 sq. in. or 8" length; 1/8" for larger units. C. Fasteners: Self-tapping stainless-steel screws, except contact-type permanent adhesive where screws cannot or should not penetrate the substrate. 2.09 LETTERING AND GRAPHICS A. General: Coordinate names, abbreviations and other designations used in Plumbing identification work, with corresponding designations shown, specified, or scheduled. Provide numbers, lettering and wording as indicated, and as recommended by manufacturer or as required for proper identification and operation/maintenance of Plumbing systems and equipment. 1. Multiple Systems: Where multiple systems of same generic name are shown and specified, provide identification which indicates individual system number as well as service (as examples; Boiler No. 3, Air Supply No. 1H, Standpipe F12). 2.10 EQUIPMENT MARKERS A. Equipment Nameplates: Metal, with data engraved or stamped, for permanent attachment on equipment. 1. Data: a. Manufacturer, product name, model number, and serial number. b. Capacity, operating and power characteristics, and essential data. c. Labels of tested compliances. 2. Location: Accessible and visible. 3. Fasteners: As required to mount on equipment. B. Equipment Markers: Engraved, color-coded laminated plastic. Include contact-type, permanent adhesive. 1. Terminology: Match schedules as closely as possible. 2. Data. 3. Name and plan number. a. Equipment service. b. Design capacity. c. Other design parameters such as pressure drop, entering and leaving conditions, and speed. Page 663 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING IDENTIFICATION CITY OF HERMOSA BEACH 22 05 53 - 4 4. Size: 2-1/2 by 4 inches for control devices, dampers, and valves; 4-1/2 by 6 inches for equipment. C. Equipment Signs: ASTM D 709, Type I, cellulose, paper-base, phenolic-resin-laminate engraving stock; Grade ES-2, black surface, black phenolic core, with white melamine sub-core, unless otherwise indicated. Fabricate in sizes required for message. Provide holes for mechanical fastening. 1. Data: Instructions for operation of equipment and for safety procedures. 2. Engraving: Manufacturer's standard letter style, of sizes and with terms to match equipment identification. 3. Retain and edit subparagraph above or first subparagraph below. 4. Thickness: 1/16 inch for units up to 20 sq. in. or 8 inches in length, and 1/8 inch for larger units. 5. Fasteners: Self-tapping, stainless-steel screws or contact-type, permanent adhesive. D. Access Panel and Door Markers: 1/16-inch thick, engraved laminated plastic, with abbreviated terms and numbers corresponding to identification. Provide 1/8-inch center hole for attachment. 1. Fasteners: Self-tapping, stainless-steel screws or contact-type, permanent adhesive. PART 3 - EXECUTION 3.01 GENERAL INSTALLATION REQUIREMENTS A. Coordination: Where identification is to be applied to surfaces which require insulation, painting or other covering or finishes, including valve tags in finished mechanical spaces, install identification after completion of covering and painting. Install identification prior to installation of acoustical ceilings and similar removable concealment. 3.02 PIPING SYSTEM IDENTIFICATION A. General: Install pipe markers of one of the following types on each system indicated to receive identification, and include arrows to show normal direction of flow: 1. Plastic pipe markers, with application system as indicated under "Materials" in this section. Install on pipe insulation segment where required for hot-non-insulated pipes. B. Locate pipe markers as follows wherever piping is exposed to view in occupied spaces, machine rooms, accessible maintenance spaces (shafts, tunnels, plenums) and exterior non-concealed locations. 1. Near each valve and control device. 2. Near each branch, excluding short take-offs for fixtures and terminal units; mark each pipe at branch, where there could be question of flow pattern. 3. Near locations where pipes pass through walls, floors ceilings, or enter non-accessible enclosures. 4. At access doors, manholes similar access points which permit view of concealed piping. 5. Near major equipment items and other points of origination and termination. 6. Spaced intermediately at maximum spacing of 50' along each piping run, except reduce spacing to 25' in congested areas of piping and equipment. 7. On piping above removable acoustical ceilings, except omit intermediately spaced markers. 3.03 UNDERGROUND PIPING IDENTIFICATION A. General: During back-filling of each exterior underground piping systems, except sanitary sewer and storm drainage install continuous underground-type plastic line marker, located directly over buried line at 6" to 8" below finished grade. Where multiple small lines are buried in common trench and do not exceed overall width of 16", install single line marker. 3.04 VALVE IDENTIFICATION A. General: Provide valve tag on every valve, cock and control device in each piping system; exclude check valves, valves within factory-fabricated equipment units, plumbing fixture faucets, convenience and lawn-watering hose bibs, and shut-off valves at plumbing fixtures, and similar rough-in connections of end-use fixtures and units. List each tagged valve on valve schedule for each piping system. B. Mount valve schedule frames and schedules in machine rooms where indicated or, if not otherwise indicated, where directed by Architect/Engineer. Page 664 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PLUMBING IDENTIFICATION CITY OF HERMOSA BEACH 22 05 53 - 5 3.05 PLUMBING EQUIPMENT IDENTIFICATION A. General: Install engraved plastic laminate sign or plastic equipment marker on or near each major item of plumbing equipment and each operational device, as specified herein if not otherwise specified for each item or device. Provide signs for the following general categories of equipment and operational devices: 1. Fuel-burning units including water heaters, boilers, furnaces, heaters. 2. Pumps, compressors, chillers, condensers, and similar motor-driven units. 3. Fans and blowers. B. Lettering Size: Minimum 1/4" high lettering for name of unit where viewing distance is less than 2'-0", 1/2" high for distances up to 6'-0", and proportionately larger lettering for greater distances. Provide secondary lettering of 2/3 to 3/4 of size of the principal lettering. C. Test of Signs: In addition to name of identified unit, provide lettering to distinguish between multiple units, inform operator of operational requirements, indicate safety and emergency precautions, and warn of hazards and improper operations. 3.06 ADJUSTING AND CLEANING A. Adjusting: Relocate any Plumbing identification device which has become visually blocked by work of this division or other divisions. B. Cleaning: Clean face of identification devices, and glass frames of valve charts. END OF SECTION Page 665 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PIPING SPECIALTIES CITY OF HERMOSA BEACH 22 11 19 - 1 SECTION 22 11 19 PIPING SPECIALTIES PART 1 - GENERAL 1.01 SECTION INCLUDES A. This Section specifies piping specialties and installation methods common to more than one section of Division 22. 1.02 RELATED SECTIONS A. This section applies to all piping systems specified in Division 22. B. Valves are specified in a separate section and in individual piping system Sections of Division 22. C. Fire Barrier Penetration Seals are specified in Section 22 11 00. 1.03 SUBMITTALS A. Refer to Division 01 and Section 22 05 00 “Common Work Results for Plumbing” for administrative and procedural requirements for submittals. B. Product Data: Submit product data on the following items: 1. Escutcheons 2. Dielectric Unions and Fittings 3. Mechanical Sleeve Seals 4. Strainers 1.04 DELIVERY, STORAGE, AND HANDLING A. Protect flanges, fittings, and specialties from moisture and dirt by inside storage and enclosure, or by packaging with durable, waterproof wrapping. PART 2 - PRODUCTS 2.01 MANUFACTURERS A. Manufacturer Uniformity: Conform to the requirements specified in Common Work Results For Plumbing, under "Product Options." B. Manufacturer: Subject to compliance with requirements, provide piping materials and specialties from one of the following: 1. Pipe Escutcheons: a. McGuire b. BrassCraft c. Pasco 2. Dielectric Waterway Fittings: a. Epco Sales, Inc. b. Victaulic Company of America 3. Dielectric Unions: a. Eclipse, Inc. b. Perfection Corp. c. Watts Regulator Co. 4. Strainers: a. Armstrong Machine Works b. Hoffman Specialty ITT; Fluid Handling Div. c. Metraflex Co. d. R-P&C Valve; Div. White Consolidated Industries, Inc. e. SpiraxSarco f. Trane Co. g. Victaulic Co. of America. (low-pressure applications only). h. Watts Regulator Co. Page 666 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PIPING SPECIALTIES CITY OF HERMOSA BEACH 22 11 19 - 2 5. Mechanical Sleeve Seals: a. Thunderline Corp. 2.02 PIPE AND FITTINGS A. Refer to the individual piping system specification sections in Division 22 for specifications on piping and fittings relative to that particular system. 2.03 JOINING MATERIALS A. Welding Materials: Comply with Section II, Part C, ASME Boiler and Pressure Vessel Code for welding materials appropriate for the wall thickness and chemical analysis of the pipe being welded. B. Brazing Materials: Comply with SFA-5.8, Section II, ASME Boiler and Pressure Vessel Code for brazing filler metal materials appropriate for the materials being joined. C. Soldering Materials: Refer to individual piping system specifications for solder appropriate for each respective system. D. Gaskets for Flanged Joints: Gasket material shall be full-faced for cast-iron flanges and raised-face for steel flanges. Select materials to suit the service of the piping system in which they are to be installed and which conform to their respective ANSI Standard (A21.11, B16.20, or B16.21). Provide materials that will not be detrimentally affected by the chemical and thermal conditions of the fluid being carried. 2.04 PIPING SPECIALTIES A. Escutcheons: Chrome-plated, stamped steel, hinged, split-ring escutcheon, with set screw. Inside diameter shall closely fit pipe outside diameter, or outside of pipe insulation where pipe is insulated. Outside diameter shall completely cover the opening in floors, walls, or ceilings. B. Unions: Malleable-iron, Class 150 for low pressure service and class 250 for high pressure service; hexagonal stock, with ball-and-socket joints, metal-to-metal bronze seating surfaces; female threaded ends. C. Dielectric Unions: Provide dielectric unions with appropriate end connections for the pipe materials in which installed (screwed, soldered, or flanged), which effectively isolate dissimilar metals, prevent galvanic action, and stop corrosion. D. Dielectric Waterway Fittings: Electroplated steel or brass nipple, with an inert and non-corrosive, thermoplastic lining. E. Y-Type Strainers: Provide strainers full line size of connecting piping, with ends matching piping system materials. Screens shall be Type 304 stainless steel, with 3/64" perforations at 225 holes per square inch. 1. Provide strainers with 125 psi working pressure rating for low-pressure applications, and 250 psi pressure rating for high-pressure application. 2. Threaded Ends, 2" and Smaller: Cast-iron body, screwed screen retainer with centered blowdown fitted with pipe plug. 3. Threaded Ends, 2-1/2" and Larger: Cast-iron body, bolted screen retainer with off-center blowdown fitted with pipe plug. 4. Flanged Ends, 2-1/2" and Larger: Cast-iron body, bolted screen retainer with off-center blow-down fitted with pipe plug. 5. Butt Welded Ends, 2-1/2" and Larger for Low Pressure Application: Schedule 40 cast carbon steel body, bolted screen retainer with off-center blowdown fitted with pipe plug. 6. Butt Welded Ends, 2-1/2" and Larger for High Pressure Application: Schedule 80 cast carbon steel body, bolted screen retainer with off-center blowdown fitted with pipe plug. 7. Grooved Ends, 2-1/2" and Larger: Tee pattern, ductile-iron or malleable-iron body and access end cap, access coupling with EDPM gasket. F. Mechanical Sleeve Seals: Modular mechanical type, consisting of interlocking synthetic rubber links shaped to continuously fill annular space between pipe and sleeve, connected with bolts and pressure plates which cause rubber sealing elements to expand when tightened, providing watertight seal and electrical insulation. PART 3 - EXECUTION Page 667 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT PIPING SPECIALTIES CITY OF HERMOSA BEACH 22 11 19 - 3 3.01 ESCUTCHEONS A. Install escutcheons at all exposed penetrations of piping through walls, ceilings, and floors in rooms with finish surfaces. 3.02 FITTINGS AND SPECIALTIES A. Install strainers on the supply side of each control valve, pressure reducing or regulating valve, solenoid valve, and elsewhere as indicated. B. Install unions adjacent to each valve, and at the final connection to each piece of equipment and plumbing fixture having 2" and smaller connections, and elsewhere as indicated. C. Install Flanges in piping 2-1/2" and larger, where indicated, adjacent to each valve, and at the final connection to each piece of equipment. D. Install dielectric unions to connect piping materials of dissimilar metals in dry piping systems (gas, compressed air, vacuum). E. Install dielectric fittings to connect piping materials of dissimilar metals in wet piping systems (water, steam). END OF SECTION Page 668 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 1 SECTION 23 11 23 FACILITY NATURAL GAS PIPING PART 1 - GENERAL 1.01 SECTION INCLUDES A. This Section includes distribution piping systems for natural gas and manufactured gas within the building and extending from the point of delivery to the building to the connections with gas utilization devices. Piping materials and equipment specified in this Section include: 1. Pipes, fittings, and specialties; 2. Special duty valves. B. This Section does not apply to LP-gas piping; industrial gas applications using such gases as acetylene and acetylenic compounds, hydrogen, ammonia, carbon monoxide, oxygen, and nitrogen; gas piping, meters, gas pressure regulators and other appurtenances used by the serving gas supplier in distribution of gas. C. Natural gas yard piping is not included in this section. D. Gas pressures for systems specified in this section are limited to 5 PSIG, unless otherwise specified. E. Products not furnished under this Section include gas meters which will be provided by the utility company, to the site, ready for installation. 1.02 RELATED SECTIONS A. The following Sections contain requirements that relate to this Section: 1. Division 33 Section "Natural Gas Yard Piping" for fuel gas service piping which is underground, outside the building, and connecting the "Gas Distribution Piping" to public utilities (or connecting groups of buildings on the same site). 2. Division 23 Section "HVAC Identification" for labeling and identification of gas piping systems. 1.03 DEFINITIONS A. Pipe sizes used in this Specification are Nominal Pipe Size (NPS). B. Gas Distribution Piping: A pipe within the building which conveys gas from the point of delivery to the points of usage. C. Gas Yard Piping: That portion of gas distribution system which is underground. D. Gas Service Piping: The pipe from the gas main or other source of supply including the meter, regulating valve, or service valve to the gas distribution system and/or gas yard piping system being served. E. Point of Delivery is the outlet of the service meter assembly, or the outlet of the service regulator (service shutoff valve when no meter is provided). 1.04 SUBMITTALS A. Product data for each gas piping specialty and special duty valves. Include rated capacities of selected models, furnished specialties and accessories, and installation instructions. B. Maintenance data for gas specialties and special duty valves, for inclusion in operating and maintenance manual specified in Division 01 and Division 22 Section "Common Work Results for Plumbing." C. Test reports specified in Part 3. Submit for inclusion in operating and maintenance manual. 1.05 QUALITY ASSURANCE A. Installation Qualifications: Installation and replacement of gas piping, gas utilization equipment or accessories, and repair and servicing of equipment shall be performed only by a qualified installer. The term qualified is defined as experienced in such work (experienced shall mean having a minimum of 5 previous projects similar in size and scope to this project), familiar with Page 669 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 2 precautions required, and has complied with the requirements of the authority having jurisdiction. Upon request, submit evidence of such qualifications to the Architect. B. Qualifications for Welding Processes and Operators: Comply with the requirements of ASME Boiler and Pressure Vessel Code, "Welding and Brazing Qualification." C. Regulatory Requirements: Comply with the requirements of the following codes: 1. NFPA 54 - National Fuel Gas Code, for gas piping materials and components, gas piping installations, and inspection, testing, and purging of gas piping systems. 2. California Plumbing Code (CPC). 1.06 SEQUENCING AND SCHEDULING A. Notification of Interruption of Service: Except in the case of an emergency, notify all affected users when the gas supply is to be turned off. B. Work Interruptions: When interruptions in work occur while repairs or alterations are being made to an existing piping system, leave the system in safe condition. C. Coordinate the installation of pipe sleeves for wall penetrations. 1.07 EXTRA MATERIALS A. Valve wrenches: Furnish to Owner, with receipt, 2 valve wrenches for each type of gas valve installed, requiring same. PART 2 - PRODUCTS 2.01 MANUFACTURERS A. Manufacturer: Subject to compliance with requirements, provide gas piping system products from one of the following: 1. Gas service cocks: Semi-steel 175 pound with tapered bronze plug and bolted yoke. Furnish one operating wrench for each valve. a. Powell Fig. 2200 & 2201 b. Nordstrom Fig. 142 & 143 c. Walworth Fig. 1796 & 1797F d. Homestead Fig. 611 & 612 2. Gas valves at equipment: All bronze, flathead screwed gas cocks. a. Powell Fig. 947 b. Crane Fig. 270 c. Healey Fig. 20F d. Walworth Fig. 591 2.02 PIPE AND TUBING MATERIALS A. General: Refer to Part 3, Article "PIPE APPLICATIONS" for identification of systems where the below specified pipe and fitting materials are used. B. Steel Pipe: ASTM A 53, Schedule 40, seamless, black steel pipe, beveled ends. 2.03 FITTINGS A. Malleable-Iron Threaded Fittings: ANSI B16.3, Class 150, standard pattern, for threaded joints. Threads shall conform to ANSI B1.20.1. 1. Joint compound or tape suitable for gas being handled. B. Steel Fittings: ASTM A 234, seamless or welded, for welded joints. C. Steel Flanges and Flanged Fittings: ANSI B16.5, including bolts, nuts, and gaskets of the following material group, end connection and facing: 1. Material Group: 1.1 2. End Connections: Butt Welding. 3. Facings: Raised face. 2.04 PIPING SPECIALTIES A. Unions: ANSI B16.39, Class 150, black malleable iron; female pattern; brass to iron seat; ground joint. Page 670 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 3 B. Dielectric Unions: ANSI B16.39, Class 250; malleable iron and cast bronze; with threaded or soldered end connections suitable for pipe to be joined; designed to isolate galvanic and stray current corrosion. C. Protective Coating: When piping will be in contact with material or atmosphere exerting a corrosive action, pipe and fittings shall be factory-coated with polyethylene tape, having the following properties: 1. Overall thickness; 20 mils; 2. Synthetic adhesive; 3. Water vapor transmission rate, gallons per 100 Square Inch; 0.10 or less; 4. Water absorption, percent; 0.02 or less. 5. Prime pipe and fittings with a compatible primer prior to application of tape. 2.05 JOINING MATERIALS A. Welding Materials: Comply with Section II, Part C, ASME Boiler and Pressure Vessel Code for welding materials appropriate for the wall thickness and chemical analysis of the pipe being welded. B. Brazing Materials: Comply with SFA-5.8, Section II, ASME Boiler and Pressure Vessel Code for brazing filler metal materials appropriate for the materials being joined. C. Soldering Materials: Refer to individual piping system specifications for solder appropriate for each respective system. 1. Soldering materials shall not contain lead. D. Gaskets for Flanged Joints: Gasket material shall be full-faced for cast-iron flanges and raised-face for steel flanges. Select materials to suit the service of the piping system in which installed and which conform to their respective ANSI Standard (A21.11, B16.20, or B16.21). Provide materials that will not be detrimentally affected by the chemical and thermal conditions of the fluid being carried 2.06 SLEEVES AND SEALS A. Sleeves: 1. Sheet-Metal Sleeves: 5" and Smaller, 20 gage galvanized sheet metal; 6" and Larger, 10 -gage galvanized sheet metal, round tube closed with welded longitudinal joint. 2. Steel Sleeves: Schedule 40 galvanized, welded steel pipe, ASTM A53, Grade A. 3. Galvanized steel telescoping type: Galvanized sheet metal per manufacturer’s standards. 4. Polyethylene Sleeves: Manufacturer's standard product. B. Mechanical Sleeve Seals: Modular mechanical type, consisting of interlocking synthetic rubber links shaped to continuously fill annular space between pipe and sleeve, connected with bolts and pressure plates which cause rubber sealing elements to expand when tightened, providing watertight seal and electrical insulation 2.07 FIRESTOP SEALANT A. Fire stopping material shall be asbestos-free and capable of maintaining an effective barrier against flame and gases in compliance with the following requirements: 1. Flame Spread: 25 or less, ASTM E 84. 2. Smoke Development: 50 or less, ASTM E 84. 3. Combustibility: Noncombustible, ASTM E 136. B. Material when installed shall have the same fire rating as the assembly in which it is being installed 2.08 PIPING ISOLATION A. Manufacturer's standard product for providing sound and electrolysis isolation 2.09 VALVES A. Gas Cocks 2 inch and Smaller: 150 PSI WOG, bronze body, straightaway pattern, square head, threaded ends. B. Gas Cocks 2-1/2" Inch and Larger: MSS SP-78; 175 PSI, lubricated plug type, semi-steel body, single gland, wrench operated, flanged ends. Page 671 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 4 C. Ball Valves: Rated for 400 PSI WOG pressure, two piece construction; with bronze body conforming to ASTM B62, Standard (or regular) post, chrome plated brass ball, replaceable "Teflon" or "TFE" seats and seals, blowout proof stem, and vinyl covered steel handle; with threaded ends. D. Solenoid Valves: aluminum body, 120 Volts AC, 60 Hz, Class B continuous duty molded coil NEMA 4 coil enclosure; electrically opened/electrically closed; dual coils; normally closed; UL and FM approved and labeled. Gas Line Pressure Regulators: Single stage, steel jacketed, corrosion-resistant gas pressure regulators; with atmospheric vent, elevation compensator; with threaded ends for 2 inch and smaller, flanged ends for 2-1/2 inch and larger; for inlet and outlet gas pressures, specific gravity, and volume flow indicated. PART 3 - EXECUTION 3.01 PREPARATION A. Precautions: Before turning off the gas to the premises, or section of piping, turn off all equipment valves. Perform a leakage test as specified in "FIELD QUALITY CONTROL" below, to determine that all equipment is turned off in the piping section to be affected. B. Conform to the requirements in NFPA 54, for the prevention of accidental ignition. 3.02 PIPE APPLICATIONS A. Install steel pipe above ground with threaded joints and fittings for 2 inch and smaller, and with welded joints for 2-1/2" inch and larger. 3.03 PIPING INSTALLATIONS A. General: Conform to the requirements of NFPA 54 - National Fuel Gas Code. B. Locations and Arrangements: Drawings (plans, schematics, and diagrams) indicate the general location and arrangement of piping systems. Design locations and arrangements of piping. Take into consideration pipe sizing, flow direction, slope of pipe, expansion, and other design considerations. So far as practical, install piping as indicated. C. Concealed Locations: Except as specified below, install concealed gas piping in an air-tight conduit constructed of Schedule 40, seamless black steel with welded joints. Vent conduit to the outside and terminate with a screened vent cap. 1. Above-Ceiling Locations: Gas piping may be installed in accessible above-ceiling spaces (subject to the approval of the authority having jurisdiction), whether or not such spaces are used as a plenum. Valves shall not be located in such spaces. 2. Piping in Partitions: Concealed piping shall not be located in solid partitions. 3. Prohibited Locations: do not install gas piping in or through a circulating air duct, clothes chute, chimney or gas vent, ventilating duct, dumb waiter or elevator shaft. D. Install pipe sleeve seals at foundation penetrations. E. Seal pipe penetrations of fire barriers using fire barrier penetration sealers acceptable to State Fire Marshal. F. Use fittings for all changes in direction and all branch connections. 1. Weld-o-lets may be used in lieu of tees for branch connections two sizes or more, smaller than main. 2. Mitered elbows or tees not permitted. G. Install exposed piping at right angles or parallel to building walls. Diagonal runs are not permitted, unless expressly indicated. H. Install piping free of sags or bends and with ample space between piping. I. Conceal all pipe installations in walls, pipe chases, utility spaces, above ceilings, below grade or floors, unless indicated to be exposed to view. J. Install piping tight to slabs, beams, joists, columns, walls, and other permanent elements of the building. Allow sufficient space above removable ceiling panels to allow for panel removal. K. Locate groups of pipes parallel to each other, spaced to permit servicing of valves. Page 672 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 5 L. Install gas piping at a uniform grade of 1/4 inch in 15 feet, upward to risers, and from the risers to the meter, or service regulator when meter is not provided, or the equipment. M. Make reductions in pipe sizes using eccentric reducer fittings installed with the level side down. N. Connect branch outlet pipes from the top or sides of horizontal lines, not from the bottom. O. Hangers, supports, and anchors are specified in Division 22 Section "Supports and Anchors." Conform to the table below for maximum spacing of supports: MIN. ROD SIZE (NPS) SPACING IN FT. SIZE IN IN. 1/2 5 3/8 3/4 to 1-1/4 6 3/8 1-1/2 to 3 (horizontal) 12 1/2 3-1/2 to 5 (vertical) all sizes every floor level P. Install unions in pipes 2 inches and smaller, adjacent to each valve, at final connections to each piece of equipment, and elsewhere as indicated. Unions are not required on flanged devices. Q. Install dielectric unions where piping of dissimilar metals is joined. R. Install flanges on valves, apparatus, and equipment having 2-1/2 inch and larger connections. S. Install strainers on the supply side of each control valve, pressure reducing valve, pressure regulating valve, solenoid valve, and elsewhere as indicated. T. Anchor piping to ensure proper direction of expansion and contraction. Install expansion loops and joints as indicated on the Drawings and specified in Division 23 Section "Common Work Results for HVAC." 3.04 PIPE SUPPORTS AND HANGERS A. All pipe Supports and Hangers shall be per requirements of Specification Section 22 05 29 “Supports and Anchors”. 3.05 PIPE JOINT CONSTRUCTION A. Welded Joints: Comply with the requirements in ASME Boiler and Pressure Vessel Code, Section IX. B. Threaded Joints: Conform to ANSI B1.20.1 tapered pipe threads for field cut threads. Join pipe, fittings, and valves as follows: 1. Note the internal length of threads in fittings or valve ends, and proximity of internal seat or wall, to determine how far pipe should be threaded into joint. Refer to NFPA 54, for guide for number and length of threads for field threading steel pipe. 2. Align threads at point of assembly. 3. Apply appropriate tape or thread compound to the external pipe threads. 4. Assemble joint to appropriate thread depth. When using a wrench on valves place the wrench on the valve end into which the pipe is being threaded. 5. Damaged Threads: Do not use pipe with threads which are corroded, or damaged. If a weld opens during cutting or threading operations, that portion of pipe shall not be used. C. Flanged Joints: Align flange surfaces parallel. Assemble joints by sequencing bolt tightening to make initial contact of flanges and gaskets as flat and parallel as possible. Use suitable lubricants on bolt threads. Tighten bolts gradually and uniformly to appropriate torque specified by the bolt manufacturer. 3.06 VALVE APPLICATION A. General: The drawings indicate valve types, locations, and arrangements. B. Shut-off duty: Use gas cocks specified in Part 2 above. 3.07 VALVE INSTALLATION A. Install valves in accessible locations, protected from physical damage. Tag valves with a metal tag attached with a metal chain indicating the piping systems supplied. B. Install a gas cock upstream of each gas pressure regulator. Where two gas pressure regulators are installed in series in a single gas line, a manual valve is not required at the second regulator. Page 673 of 731 COMMUNITY CENTER – GAS PIPING REPLACEMENT FACILITY NATURAL GAS PIPING CITY OF HERMOSA BEACH 22 11 23 - 6 C. Install ball valves in all locations required for quick emergency shut off. D. Install pressure relief or pressure limiting devices so they can be readily operated to determine if the valve is free; so they can be tested to determine the pressure at which they will operate and examined for leakage when in the closed position. E. Install low pressure gas check in primary gas supply line to each laboratory room. Valve to be installed immediately downstream of manual emergency shut off valve. 3.08 TERMINAL EQUIPMENT CONNECTIONS A. Install gas cocks upstream and within 6 feet of gas appliance. Install a union or flanged connection downstream from the gas cock to permit removal of controls. B. Sediment Traps: Install a tee fitting with the bottom outlet plugged or capped as close to the inlet of the gas appliance as practical. Drip-leg shall be a minimum of 3 pipe diameters in length. 3.09 ELECTRICAL BONDING AND GROUNDING A. Install above ground portions of gas piping systems, upstream from equipment shutoff valves electrically continuous and bonded to a grounding electrode in accordance with NFPA 70 "National Electrical Code." B. Do not use gas piping as a grounding electrode. C. Conform to NFPA 70 "National Electrical Code," for electrical connections between wiring and electrically operated control devices. 3.010 FIELD QUALITY CONTROL A. Piping Tests: Inspect, test, and purge natural gas systems in accordance with NFPA 54, and local utility requirements. B. Prepare test reports and submit. END OF SECTION Page 674 of 731 SP-1 CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS VII. SPECIAL PROVISIONS The following Special Provisions supplement and amend the 2021 Standard Specifications for Public Works Construction (SSPWC). These Special Provisions have been arranged into a format and sequence that parallels the Standard Specifications for Public Works Construction. Page 675 of 731 SP-2 TABLE OF CONTENTS PART 1 – GENERAL PROVISIONS……………………………………………………………………………………………………………………SP-3 PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS……..SP-3 SECTION 1 – GENERAL…………………………………………………………………SP-3 1-2 TERMS AND DEFINITIONS……………………………………………………………………………………………………………..SP-3 SECTION 2 – SCOPE OF THE WORK……………………………………………… ....SP-3 2-2 PERMITS………………………………………………………………………………………………………………………………………..SP-3 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES………………………………………………………………………..SP-4 2-5.5 Contractor’s Responsibility for Work…………………………………………………………………………………………SP-4 2-5.6 Notice and Service Thereof………………………………………………………………………………………………………..SP-4 2-11 RETENTION OF IMPERFEFCT WORK…………………………………………………………………………………………..SP-5 SECTION 3 – CONTROL OF THE WORK……………………………………………..SP-5 3-6 THE CONTRACTOR’S REPRESENTATTIVE………………………………………………………………………………………..SP-5 3-7 CONTRACT DOCUMENT…………………………………………………………………………………………………………………SP-6 3-8 SUBMITTALS…………………………………………………………………………………………………………………………………..SP-6 3-12 WORK SITE MAINTENANCE. ............................................................................................................ SP-7 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY. ............................................................................. SP-7 SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES. .................................SP-8 5-3 LABOR. ................................................................................................................................................. SP-8 5-4 INSURANCE. ......................................................................................................................................... SP-8 5-7 SAFETY. ................................................................................................................................................ SP-9 5-8 LAWS TO BE OBSERVED. ...................................................................................................................SP-10 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION. ........................................................SP-12 SECTION 6 – PROSECTION AND PROGRESS OF THE WORK. .............................SP-12 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK. ..............................................SP-12 6-9 LIQUIDATED DAMAGES. ....................................................................................................................SP-14 SECTION 7 – MEASUREMENT AND PAYMENT. ......................................................SP-14 7-3 PAYMENT. ..........................................................................................................................................SP-14 7-6 PAYMENT FOR PROJECT BID ITEMS. .................................................................................................SP-17 PART 9 – SPECIFIC CONDITIONS ...................................................................................................................... SP-19 SECTION 900 WORK AREA …………………………………………………………………………………………………SP-19 900-1.1 Work Area Access … …………………………………………………………………………………………………… SP-19 900-1.2 Work Area Maintenance…………………………………………………………………………………………………SP-19 SECTION 901 – CONSTRUCTION MANAGEMENT……………………………….SP-19 901-1 PROCORE SOFTWARE……………………………………………………………………………………………………………SP-19 Exhibit “A” Schedule of Performance ………………………………………………………………………………………………………… SP-20 EXHIBIT “B”- Solid Waste Reporting ……………………………………………………………………………………………………………SP-21 EXHIBIT “C” - Construction Notice Template ……………………………………………………………………………………………… SP- 23 EXHIBIT “D” - Haul Routes ………………………………………………………………………………………………………………………. SP-24 Page 676 of 731 SP-3 PART 1 – GENERAL PROVISIONS PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS The Standard Specifications for Public Works Construction (SSPWC), written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California, shall be the Standard Specifications of the City. All work shall conform to the edition indicated in this document and in the bid proposal documents, including supplements, of the SSPWC, these Special Provisions which supplement or modify the SSWPC, the Standard Plans for Public Works Construction (SPPWC) of the same edition as the SSPWC, and the Standard Drawings as issued by the City available at the time bids are opened unless otherwise specified in the Contract documents. The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract documents. SECTION 1 – GENERAL. 1-2 TERMS AND DEFINITIONS. Whenever the following terms are used in the SSPWC, they shall be understood to mean and refer to the following: a) Board – The City Council of the City of Hermosa Beach b) Contract documents – Documents including but not limited to the proposal forms, Special Provisions, Bonds, Insurance, Contract, and all Addenda setting forth any modifications to the documents. c) Engineer – The Director of Public Works/City Engineer or their authorized representative d) Bidder – An individual, co-partnership, association, or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. e) Legal Address of Contractor – The address given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered. SECTION 2 – SCOPE OF THE WORK. 2-2 PERMITS. Add the following: Prior to beginning work, the Contractor shall obtain authorization and permits from the City of Hermosa Beach. The Contractor will be responsible to protect and preserve all property and improvements in accordance with the Contract documents. The Contractor must have or obtain a valid City of Hermosa Beach Business License in accordance with the provisions of the Hermosa Beach Municipal Code. Page 677 of 731 SP-4 City Right of Way Permit A City Right of Way Permit is required to work within public right-of-way and will be issued at no cost to the Contractor. Right of Way Permits When work occurs in the right-of-way of other entities, the Contractor shall obtain a no fee right of way permit as required for an encroachment from that entity. 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES. 2-5.4 Haul Routes. Replace the entire subsection with the following: Hall Routes shall be per the City of Hermosa Beach Truck Routes map. Add the following subsections: 2-5.5 Contractor’s Responsibility for Work. Until the formal acceptance of the work by the City, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance. In case of suspension of work from any cause whatever, the Contractor shall be responsible for all materials and the proper temporary storage thereof. 2-5.6 Notice and Service Thereof. Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner: Notice shall be given to the City by personal delivery thereof to the City’s Engineer or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to: Public Works Department City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered. Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or Page 678 of 731 SP-5 other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered. 2-5.7 W arranty of Title. No materials, supplies, or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale Contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials, supplies, and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by them to the City free from any claims, liens, encumbrances, or charges, and further agrees that neither they nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the City. 2-11 RETENTION OF IMPERFEFCT WORK. If any portion of the work done or materials furnished under the Contract proves defective or not in accordance with the specifications and Contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the Engineer, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefor in the payment due the Contractor as may be just and reasonable. SECTION 3 – CONTROL OF THE WORK. 3-6 THE CONTRACTOR’S REPRESENTATTIVE. Add the following: The Contractor shall provide the Engineer with the name, address, and business and home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices. Page 679 of 731 SP-6 3-7 CONTRACT DOCUMENT. 3-7.2 Precedence of Contract documents. Replace the entire subsection with the following: If there is a conflict between any of the Contract documents, the document highest in the order of precedence shall control. The order of precedence, from highest to lowest, shall be as follows: 1. Requirements of law, including the Code and Ordinances of the City of Hermosa Beach. 2. Permits from other agencies as may be required by law. 3. Permits from City of Hermosa Beach Departments as may be required by law or ordinance. 4. The Contract. 5. The Bid Proposal. 6. Addenda. 7. Notice Inviting Bids. 8. Instructions to Bidders. 9. Special and General Provisions. 10. Plans. 11. City of Hermosa Beach Standard Plans. 12. Other Standard Plans. 13. Standard Specifications for Public Works Construction. 14. Reference Specifications. Change orders, supplemental agreements, and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND, and THIRD. Detailed plans shall have precedence over general plans. 3-8 SUBMITTALS. 3-8.1 General. Add the following: The Contractor shall submit the following submittals within ten (10) days of notification of the City’s intent to award this Contract: • Project Construction Schedule, sequence, and phase sequence plan • Preconstruction video on USB, 2 copies • Copy of City Business License (Prime and Subcontractors) Page 680 of 731 SP-7 • 24 Hr. Emergency Phone Call List • Letters identifying site authorized Contractor’s representative or “Superintendent” and Contractor’s “Competent Person” • Vehicular and Pedestrian Traffic Control Plan • WPCP / Best Management Practices • Constructions Notices sample template shall be provided by the City to the Contractor and modified and submitted to the engineer for review and approval. Approved Construction Notice shall be distributed by Contactor. See Exhibit C • Others as requested by the Engineer 3-12 WORK SITE MAINTENANCE. 3-12.6.2 Best Management Practices (BMPs). Replace the entire subsection with the following: Best Management Practices (BMPs) shall be defined as a method used to prevent or control stormwater runoff and the discharge of pollutants, including sediment, into local storm drains and/or drainage facilities leading to waterbodies. The contractor shall obtain and refer to the California Stormwater Quality Association’s 2023 Construction BMP Handbook, the City of Hermosa Beach Community Development Department’s Best Management Practices for Small Construction Sites brochure, and any other materials provided by the City. The contractor shall, based on those documents, the contract documents, and latest industry best practices, provide a project-specific erosion control plan which will specify which BMPs will be utilized for wind erosion control, tracking control, erosion and sediment control, non-storm water control, and waste management and materials pollution control. The contractor shall be responsible for installing, constructing, inspecting, maintaining, and removing and disposing of BMPs in accordance with the erosion control plan and as requested by the Engineer throughout the duration of construction, including outside of working hours. Additional BMPs may be required due to change(s) in field conditions, contractor activities, or construction operations. The contractor shall be responsible for adjusting BMPs as requested by the Engineer to achieve erosion control objectives. The contractor shall also be responsible for BMP implementation and maintenance throughout any temporary suspension of the work. Payment for BMPs shall be included in cost of the other items of work. The Contractor shall comply with the requirements described above in implementing BMPs including obtaining any required permits. No additional compensation will be made therefor. 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY. Add the following subsection: 3-13.4 Completion and Acceptance. In addition to the guarantees as required in Section 2-4 of the Standard Specifications, the Faithful Page 681 of 731 SP-8 Performance Bond shall remain in full force and effect for a period of one year after acceptance of the work by the City to insure that defects, which appear within said period, will be repaired, replaced, or corrected by the Contractor, at its own cost and expense, to the satisfaction of the Engineer within thirty (30) days of written notice thereof by the City. SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES. 5-3 LABOR. Add the following subsection: 5-3.6 Laws. Each Bidder must submit with the Bid Proposal a fully executed Certificate of Non- Discrimination by Contractors. Bids will not be considered unless accompanied by the completed Certificate. After the opening of bids and the determination of the low Bidder, said low Bidder shall submit to the Public Works Department, no later than 5:00 P.M. on the third working day following the bid opening, a completed “Fair Employment Practices Contractor Compliance Report”. The Contractor shall comply with all applicable provisions of Sections 1776, 1777.5 and 1777.7 of the California Labor Code. The Contractor shall be responsible for compliance with Section 1776 and shall insert a provision in all subcontracts requiring subcontractors to comply with said section. The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code. 5-4 INSURANCE. Replace the entire subsection with the following: The Contractor shall, at its expense, maintain in effect all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers licensed to sell insurance in the State of California and having a “A-“or higher rating in the latest edition of Best’s Insurance Guide, and shall be subject to approval by the City’s Risk Manager: Workers’ Compensation and Employer’s Liability • Workers’ Compensation – coverage as required by law • Employer’s Liability – limits of at least $1,000,000 per occurrence Comprehensive General Liability • Combined Single Limit - $2,000,000 Automobile Liability • Combined Single Limit - $1,000,000 The automobile and general comprehensive liability policies may be combined in a single Page 682 of 731 SP-9 policy with a combined single limit of $1,000,000. All of the Contractor’s policies shall contain anendorsement providing written notice shall be given to the City at least 30 calendar days prior to termination, cancellation or reduction of coverage in the policy The Bodily Injury and Property Damage Liability policies shall contain the following: 1. An endorsement extending coverage to the City as an insured, in the same manner as the named insured as respects liabilities arising out of the performance of any work under the Contract. Such insurance shall be primary insurance as respects the interest of the City, and any other insurance maintained by the City shall be excess and not contributing insurance with the insurance required hereunder. 2. “Severability of Interest” clause. 3. Elimination of any exclusion regarding loss or damage to property caused by explosion or resulting from collapse of buildings or structures or damage to property underground, commonly referred to by insurers as the “XCU” hazards. 4. Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Contractor under the Contract. Promptly on execution of the Contract, and prior to commencement of any work, the Contractor shall deliver to the City copies of all required policies and endorsements thereto on the forms supplied by the City. The Contractor shall require and verify similar insurance on the part of its subcontractors. The foregoing requirements as to the types, limits and City approval of insurance coverage to be maintained by the Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligation assumed by the Contractor under the Contract. Any policy or policies of insurance that the Contractor or his Subcontractors elects to carry as insurance against loss or damage to their construction equipment and tools or other personal property used in fulfillment of this Contract shall include a provision waiving the insurer’s right of subrogation against the City. The cost of all insurance shall be included in the Contractor’s bid. 5-7 SAFETY. Add the following subsection: 5-7.9 Emergency Provisions. Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection. Whenever, in the opinion of the City, an emergency exists of which the City is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the Page 683 of 731 SP-10 progress of construction; and whenever, in the opinion of the City, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event the City may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the City may seem reasonable and necessary, all at the expense of the Contractor. Add the following subsections: 5-8 LAWS TO BE OBSERVED. 5-8.1 Laws and Regulations. The Contractor shall keep himself fully informed of all Federal and State laws, County and City ordinances and regulations which, in any manner, affect those engaged or employed on the work, the materials used in the work or the conduct of the work. If any discrepancy or inconsistency should be discovered in this Contract or in the Plans or Specifications herein referred to, in relation to any such law, ordinance or regulation, the Contractor shall forthwith report the same in writing to the Engineer. The Contractor shall, at all times, observe and comply with and shall cause all his agents and employees to observe and comply with all such applicable laws, ordinances and regulations in effect or which may become effective before completion of this Contract. He shall protect and indemnify the City and its officers and agents against any claim or liability arising from or based on the violations of any such laws, ordinances or regulations whether by himself or by his employees or his subcontractors or their employees. Except as otherwise explicitly provided in these Specifications, all permits and licenses necessary to the prosecution of the work shall be secured by the Contractor at his own expense and he shall pay all taxes properly assessed against his equipment or property used or required in connection with the work. All state laws, all county and city ordinances and regulations now imposed by competent authority and relating to any materials required to be furnished under these specifications and works required to be done hereunder, shall be deemed to be and hereby are made controlling and part of these specifications. 5-8.2 General. The Contractor shall keep himself fully informed of all existing state and national laws and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, or the materials used in the work or which in any way affect the conduct of the work and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. 5-8.3 Eight-Hour Law. Eight (8) hours labor constitutes a legal day's work. The Contractor shall forfeit as a penalty $25.00 (Twenty-five dollars) for each workman employed in the execution of the Contract by the Contractor or any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1815 thereof inclusive except that work performed by Page 684 of 731 SP-11 employees of Contractors in excess of eight (8) hours per day and forty (40) hours during any one week, shall be compensated at not less than one and one-half (1 1/2) times the basic rate of pay as provided in Section 1815. 5-8.4 Prevailing Rate of Per Diem Wages. Pursuant to the provisions of Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates. The Federal Minimum wage rates for this project as predetermined by the United States Secretary of labor are set forth herein by addenda and in copies that may be examined at the offices described above where project plans, special provisions, and proposal forms may be seen. Addenda to modify the federal minimum wage rates, if necessary, will be issued to holders. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. Attention is directed to the Federal minimum wage rate requirements in these Special Provisions. If there is a difference between the minimum wage rates predetermined by the Secretary of labor and the general prevailing wage rates determined by the Director of the California Department of Industries Relations for similar classifications of labor, the Contractor and subcontractor shall pay not less than the higher wage rate. The City will not accept lower State wage rates not specifically included in the Federal minimum wage determination. This includes “helper” (or other classifications based on hours of experience) or any other classifications not appearing in the Federal wage rate determination. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractor, the Contractor and subcontractor shall pay not less than the Federal minimum wage rate which most closely approximates the duties of the employees in question. The U.S. Department of Transportation (DOT) provides a toll-free “hotline” service to report bid rigging activities. Bid rigging activities can be reported Mondays through Fridays, between 8:00 a.m. and 5:00 p.m., eastern time, Telephone No. 1-800-424-9071. Anyone with knowledge of possible bid, Bidder collusion, or other fraudulent activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction Contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information with be treated confidentially and caller anonymity will be respected. The Contractor shall comply with Labor Code Section 1775. In accordance with said section, the Contractor shall forfeit as a penalty to the City $50.00 (fifty dollars) for each calendar day, or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or by `any subcontractor under him in violation of the provisions of the Labor Code and in particular Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. Page 685 of 731 SP-12 5-8.5 Certified Payroll. Pursuant to Section 1776 of the Labor Code, the Contractor and/or subcontractors shall submit weekly to the City for each week in which any Contract work is performed a certified copy of all payroll records. Should the Contractor fail to provide such payroll certificates, the City may withhold. $1,000.00 for each weekly payroll certificate not received from payment due. 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION. The Contractor's attention is directed to the requirements in Section 12990 of the Government Code for nondiscrimination and compliance employment programs. SECTION 6 – PROSECTION AND PROGRESS OF THE WORK. 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK. 6-1.1 Construction Schedule. Add the following: The Contractor’s proposed construction schedule shall be submitted to the Engineer within ten (10) days of notification of the City’s intent to award this Contract. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered. In preparation of the construction schedule, the following items shall be considered: • The City observes the following holidays, which shall be considered non-working days. If the Contractor elects to work on any of the City holidays the Contractor shall be responsible for paying any associated inspection costs, including overtime and holiday premiums. Any work not completed and fully open to public traffic shall be maintained in a safe and delineated condition. Traffic control and safety devices shall be maintained at all times. o New Year’s Day o Martin Luther King Jr.’s Birthday o Washington’s Birthday o Cesar Chavez Day o Memorial Day o Juneteenth o Independence Day o Labor Day o Veterans Day o Thanksgiving o Christmas Day • The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and Page 686 of 731 SP-13 6:00 P.M., Monday through Friday. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the City Engineer. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection. • In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures. The names, addresses, and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Manager and the County Sheriff’s Department or the City Police Department prior to beginning work. The Contractor shall also notify the City of Hermosa Beach and the owners of all utilities and substructures not less than 72 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or correct: Southern California Edison Co. 310/783-9332 The Gas Co. 310/605-7837 Verizon 818/837-0394 Hermosa Beach Police & Fire 310/524-2750 Time Warner (Cable TV) 310/216-4184 West Basin Municipal Water District 310/217-2411 Athens Services 626/934-4696 California Water Service Co. 310/257-1428 Underground Service Alert 800/227-2600 Los Angeles County Flood Maintenance 562/861-0316 Los Angeles County Public Works 626/458-3109 The Contractor shall submit periodic Progress Reports to the Director of Public Works by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. 6-4.3 Payment for Delays. To the furthest extent permitted by law, replace the entire subsection with the following: Page 687 of 731 SP-14 In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the Work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $1,200 per Day of delay in excess of the time specified for the Completion of the Work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection. 6-9 LIQUIDATED DAMAGES. Add the following: The amount of liquidated damages is hereby amended to $1,200 for each consecutive calendar day. SECTION 7 – MEASUREMENT AND PAYMENT. 7-3 PAYMENT. 7-3.2 Partial and Final Payment. Replace the entire subsection with the following: The closure date for periodic progress payments shall be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month. However, payments will be withheld pending receipt of any outstanding reports required by the Contract documents. Each month, the Contractor shall meet with the Engineer, a minimum of three working days prior to the submittal of the progress payment to the City, to finalize and receive approval regarding the measurement of the Work performed through the closure date and the estimated value of the progress payment based on the contract Unit Prices or as provided for in the bid schedule. Any progress payment submitted without such approval will be considered incomplete and returned to the Contractor and no payment shall be considered until such approval is obtained. Payments will be withheld pending receipt of any outstanding reports required by the contract documents. The final progress payment will not be released until the Contractor returns the control set of specifications and plans indicating the as-built conditions. 7-3.4 Mobilization. Replace the entire subsection with the following: Mobilization and demobilization shall include all site visits; preparation of all submittals; BMPs; obtaining all permits, insurance, and bonds; video recording of the site existing conditions; moving onto the site all materials and equipment; set up of any temporary facilities (e.g. sanitary facilities, parking, construction water, equipment and materials staging area, fencing); distribution of all notification materials; removal of same at completion of the work; site cleanup; Page 688 of 731 SP-15 and other work as required to perform and complete the work. No material, equipment, or vehicles to be left overnight on sidewalks or streets. A minimum of one week prior to the start of construction, the Contractor shall video record all areas where construction is to take place. Such video recordings shall be provided to the Engineer before construction commences. These video recordings shall serve as a record of the existing conditions for disputes arising from restoration and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video recordings shall document existing sidewalks, and adjacent conditions. The video recordings shall be on two USB copies and given to the Engineer. All video recordings shall be indexed and catalogued in such a manner that each photographed area is readily identifiable and shall also indicate the date and time (hour, minutes, and seconds) on which the recording was made. The Contractor shall also video record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of video recording, the area shall be restored as approved by the Engineer at Contractor's expense. All video recordings shall become the property of the City. Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials and incidentals to the project site necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, construction permits and/or permit riders as may be required by law, and financing prior to beginning work on the various contract items on the project site. Mobilization shall also include the cost, time and labor to move the necessary construction equipment to and from the job site, supervisory time on the job by the Contractor's personnel to keep the construction site in a safe condition and all other related work as required for all non- working days during the course of construction. Contractor is responsible for securing an adequate storage site for equipment and materials. Mobilization shall include any work shown on the plans, including removal and/or relocation of an item of work shown on construction documents, which has no corresponding bid item for said work. It shall also include removal of vegetation, removal and/or modifications to the existing planters, wall, fences, gates within the project area, on private properties and within the public right of way as shown on the construction documents. Full compensation relating to that work, including the furnishing of labor and materials, and the disposal of materials shall be included herein. Mobilization shall include compliance with water quality and air quality laws; furnishing all water required for the construction work; protection of utilities, trees, fences, walls, landscaping, and other facilities; and the relocations as shown on the plans. All complaints received by the City associated with the construction alleging damage to private property and vehicles shall be responded to by the Contractor within one working day of notification. Failure to comply with this provision may result in a penalty of one hundred and fifty dollars ($150.00) per occurrence. Page 689 of 731 SP-16 The Contractor shall have on the work site at all times, as its agent, a competent superintendent capable of reading and thoroughly understanding the plans, specifications, other related documents, and directions from the Engineer. Contractor shall confine his operations and work area within the project area. No encroachment into private property will be permitted without the prior written consent of the property owner. Obtaining this consent will be the responsibility and the costs of the Contractor. Material shown on the plans or designated in the Special Provisions which is to be used in the reconstructed work and which has been damaged or destroyed as a result of the Contractor’s operations shall be repaired or replaced at the option of the Engineer by the Contractor at the Contractor’s sole expense. The Contractor shall provide personnel to keep the construction site in a safe condition at all times, including non-working hours. Mobilization shall include scheduling and phasing of the work per the requirements of the City. The Contractor shall coordinate all construction activities with the City. Payment for mobilization shall be per the Lump Sum (LS) price bid not exceeding 5% of the total bid amount for the project and shall include obtaining and paying for all bonding, insurance, business licenses and permits, as required for entire project, from the City of Hermosa Beach and all related agencies including but not limited to utility companies and private and public agencies. The City of Hermosa Beach will waive its permit fee. The Contractor shall comply with the requirements specified by each license or permit. Compensation also includes furnishing a crew to pothole at the discretion of the Engineer. Progress payments for this item shall be paid in accordance with the completion percentage of the project and shall include the costs of such mobilization and administration for the entire contract period. Add the following subsection: 7-3.9 W ork Performed W ithout Direct Payment. Tools and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools, and materials shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the unit bid prices in the Proposal and no additional compensation will be paid therefor. 7-4.2 Basis for Establishing Costs. 7-4.2.1 Labor. Replace the entire subsection with the following: The costs of labor will be the actual cost for wages of workers performing the extra work at the time the extra work is done, plus the employer payments of payroll taxes, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by collective bargaining agreements. 7-4.3 Markup 7 -4.3.1 W ork by the Contractor. Page 690 of 731 SP-17 Replace the entire subsection with the following: An allowance for overhead and profit shall be added to the Contractor’s costs and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall also be compensated for the actual increase in the Contractor’s bond premium caused by the extra work. The markup shall be: a. Labor – 20% b. Materials – 15% c. Tool and Equipment Rental – 15% d. Other Items – 15% 7 -4.3.2 W ork by a Subcontractor. When any of the extra work is performed by a subcontractor, the markup shall be applied to the subcontractor’s costs. An allowance for the Contractor’s overhead and profit shall be added to the sum of the subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the subcontractor. For Contractor markup of subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof and 5% on costs in excess of $2,000. Add the following section: 7-6 PAYMENT FOR PROJECT BID ITEMS. 7-6.1 Traffic Control and Public Safety. The Contractor shall provide and maintain all construction area traffic controls in accordance with Part 6 of the Standard Specifications for Public Works Construction, the latest version of the California Manual on Uniform Traffic Control Devices (CA MUTCD), and Work Area Traffic Control Handbook (WATCH), and as noted herein. All necessary traffic control devices shall be in place prior to the start of work on a project section. The Contractor shall so conduct his operations as to offer the least possible obstruction and inconvenience to public traffic. Every effort shall be made to provide a clear and unobstructed view of all traffic control signs, signals, and markers. The Contractor shall maintain access for emergency vehicles at all times. The Contractor shall maintain a 24-hour emergency service to remove, install, relocate, and maintain warning devices and shall furnish to the Engineer names and telephone numbers of three persons responsible for this emergency service. In the event these persons do not promptly respond when notified, or it becomes necessary to call other forces to accomplish emergency service, the Contractor will be responsible for any cost incurred. All existing permanent traffic control signs, barricades, and devices shall remain in effective operation unless a substitute operation is arranged for and approved by the Engineer. In the event that a temporary traffic control device or sign conflicts with a permanent one, the Contractor shall cover the permanent device to eliminate the conflict. Prior to the start of each workday, the Contractor shall perform all necessary work incidental to and commensurate with the proper signing, detouring, barricading, etc., heretofore and hereinafter Page 691 of 731 SP-18 specified that is required for that particular day's schedule of operations. No construction shall be permitted until such signing and detouring operations have been completed. The Contractor may post "Temporary No Parking" signs only after notifying and receiving approval from the Engineer. Type of sign, method, and location of such posting shall conform to the California MUTCD sign chart. The Contractor shall be required to provide and maintain all necessary flag persons, barricades, delineators, signs, flashers, and any other safety equipment as set forth in the latest publication of the California MUTCD, or as required by the Engineer to ensure safe passage of traffic (vehicles, pedestrians, cyclists, etc.). The Contractor shall submit a traffic control and phasing plan for approval prior to beginning construction. No work shall commence on a phase until the previous phase is completed unless approved by the Engineer. The Contractor shall include these sequences in their work progress schedule to be submitted. The Contractor shall provide written notification to all businesses and residents near the construction one week prior to the work start date. The notice shall be prepared by the Contractor, approved by the City, distributed by the Contractor, and will include a preliminary schedule, name of the job superintendent/foreman and a telephone number where they can be reached 24 hours a day in case of emergency. The cost for all project noticing will be included in the price of the traffic control. Failure or refusal by the Contractor to comply with the above requirements shall be sufficient cause for the Engineer to order the work done by City forces and for all costs thereof to be borne by the Contractor. This item shall also include non-skid steel plates and temporary AC including installation and removal; all associated temporary signing and striping; flashing arrow signs; flagging and/or flagger costs; and other items as requested by the Engineer to safely complete the work. Should the Contractor appear to be negligent in furnishing warning and protective measures as above provided, the Engineer may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at their expense. Should the Engineer point out the inadequacy of warning and protective measures, such action on the part of the Engineer shall not relieve the Contractor from responsibility for public safety or abrogate its obligation to furnish and pay for these devices. The Contractor shall provide access as required to accommodate special circumstance at any residence including access for disabled, impaired, special medical needs, etc. Payment for Traffic Control and Public Safety shall be included in the cost for other items of work and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involving placing, removing, storing, maintaining, moving to new locations, replacing and disposing of the components of traffic control system as specified in the SSPWC and these specifications, and as directed by the City. Page 692 of 731 SP-19 PART 9 – SPECIFIC CONDITIONS SECTION 900- WORK AREA 900-1.1 Work Area Access The subject work area is located outside and inside of a public facility open to use by members of the public and city staff seven (7) days a week. Contractor is responsible for ensuring that its work will not prevent or hinder access to and use of the facility. As such, the contractor is responsible for fully coordinating its activities with the owner, providing and maintaining all necessary construction area separations, dust control, noise control (to the maximum extent possible) to allow the normal use of the building by city staff and members of the public. Upon request by the contractor to allow work to be completed after hours, the City will review and consider such request provided that if the contractor’s request is approved, there shall not be additional compensation for completing the work after hours. 900-1.2 Work Area Maintenance Contractor shall control construction related to dust and noise. Contractor is responsible for daily clean-up of the work and adjacent areas. SECTION 901 – CONSTRUCTION MANAGEMENT. 901-1 PROCORE SOFTWARE. The contractor shall use the Procore construction management software (with account for the project made available by the City at no additional cost) for various construction management activities related to the project including but not limited to submission of schedules, project material submittals, and RFIs. Project documents including plans and specifications will also be made available on Procore for the contractor’s use for the duration of the project Page 693 of 731 SP-20 EXHIBIT “A” – SCHEDULE OF PERFORMANCE CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS SECTION 1. BEGINNING OF WORK, TIME OF COMPLETION 1. Attention is directed to the provisions of Section 6-1 ("Construction Schedule and Commencement of the Work"), Section 6-1.1 ("Construction Schedule"), and Section 6-9 ("Liquidated Damages"), of the State Specifications, and these Provisions. 2. The Contractor shall complete work within thirty five (35) working days after receiving the "Notice to Proceed". 3. The Contractor and its securities will pay the sum of one thousand two hundred dollars ($1,200) as liquidated damages for each consecutive calendar day of delay in the performance of the work in this agreement and as shown on the plans. Page 694 of 731 SP-21 EXHIBIT “B” – SOLID WASTE REPORTING Pursuant to the California Integrated Solid Waste Management Act of 1989, the City is required to report the amount of solid waste generated within the City and the disposal of that waste with the ultimate required goal of being a reduction of at least 50% in the amount of solid waste being disposed in landfills. To permit the City to comply with this State law, the contractor is required to complete the Solid Waste Report form, a copy of which is included in these special provisions. The report includes a summary of the solid waste generated by the project, a summary of solid waste disposed of at class III landfills and a summary of solid waste diverted form disposal through recycling and re-use. The contractor may use a self-generated report format that includes all of the information included on the City form. The report shall be filed with the City after project completion and prior to final payment. If the project time span includes more than one calendar year, a separate report is required for the solid waste in each calendar year. A report for a calendar year that does not coincide with project completion shall be filed with the City on or before January 31st. Supporting documents to be submitted with the report shall include legible copies of weigh tickets, receipts, or invoices that specifically identify the job site location that generated the waste materials. If materials are taken to a location where weigh tickets, receipts, or invoices are not available, the contractor shall provide the documentation on its own company letterhead. The contractor is encouraged to divert solid waste from disposal at landfills through recycling and re-use when possible while maintaining compliance with all other contract specifications and special provisions. Page 695 of 731 SP-22 Page 696 of 731 SP-23 EXHIBIT “C” – CONSTRUCTION NOTICE TEMPLATE COMPANY LETTERHEAD NOTICE OF WORK/CONSTRUCTION Name of Project Date of Notice Dear Residents and Businesses (if applicable): Provide a brief description of the work that is to be performed. Four to five sentences should suffice. What: Provide a brief description of what is happening. One sentence should suffice. Start/Duration: When is the project expected to start and how long is it anticipated to take for it to be completed? If there are different phases, indicate the estimated time. What to Expect: Will there be noise? Will there be flaggers directing traffic? Will residents have access, or will it be a full closure? Will parking be temporarily blocked? Include enough details. Equipment in Use: What kind of equipment will be seen? Working Hours: What are the working hours and days? Contact Information Always include contact information for residents and business owners in case they have questions or concerns. We apologize for any inconvenience and thank you for your patience. Sincerely, Contractor Name Map detailing what streets will be closed. Page 697 of 731 SP-24 EXHIBIT “D”- Haul Routes Page 698 of 731 AWARD OF CONSTRUCTION CONTRACT FORCIP630 –COMMUNITY CENTER GAS REPAIRS SEPTEMBER 9, 2025 Page 699 of 731 Background Community Center gas service shut off due to safety concerns. Capital Improvement Program (CIP) Project 630 created at mid-year FY 24-25. Project includes replacing 4- inch gas main service line, lateral lines and associated connections. Page 700 of 731 Analysis Bidder Bid Amount New Power Contracting for Building Mechanicals $233,000.00 ACCO Engineered Systems, Inc $254,916.00 Project advertised for construction July 7, 2025. Bids opened on August 14, 2025. Page 701 of 731 Analysis Anticipated Schedule (35 working days): Start: ~October 2025 Finish ~December 2025 Construction oversight by City Engineering staff. Page 702 of 731 Recommendation 1.Award construction contract for CIP Project 630–Community Center Gas Repairs to New Power Contracting for Building Mechanicals for $233,000; 2.Authorize Director of Public Works to establish project contingency of $46,600 and approve contract change orders up to that amount; 3.Adopt Resolution approving the Construction of CIP 630–Community Center Gas Repairs Pursuant to Government Code Section 830.6 and establishing a project payment account; 4.Authorize Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and 5.Authorize Director of Public Works to file Notice of Completion following final completion of the project. Page 703 of 731 City of Hermosa Beach | Page 1 of 2 Meeting Date: September 9, 2025 Staff Report No. 25-CMO-061 Honorable Mayor and Members of the Hermosa Beach City Council DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE. (Interim City Manager Steve Napolitano) Recommended Action: Staff recommends City Council designate a voting delegate and an alternate for the League of California Cities General Assembly taking place on Friday, October 1 0, 2025 at the Long Beach Convention Center. Executive Summary: It is customary for City Council to designate a voting delegate and alternate each year through a formal Council action in anticipation of the League of California Cities Annual Conference and Expo. In order to vote on any matter during the annual business meeting, City Council must designate a voting delegate and alternate to represent the City’s position. This year, there were no resolutions received by the deadline for the Annual Conference General Assembly which means that unless a qualifying petitioned resolution is received by 8:30 AM on Thursday, October 9, 2025, there will be no need for the resolutions committee or the general assembly to meet at the Annual Conference. However, cities should still take action to submit their voting delegate and alternate just in case one emerges. Background: The League of California Cities Annual Conference is scheduled for October 8 to 10, 2025. Each year, the conference includes an annual business meeting, where the Cal Cities membership considers and acts on resolutions that establish policy. Cal Cities’ bylaws stipulate that each city is entitled to one vote on matters affecting municipal or Cal Cities policy. Therefore, in order to vote at the annual business meeting, Cal Cities has requested cities to designate by City Council approval a voting delegate and up to two alternates to represent their respective cities. In addition, proof of designation, which reflects the action taken by Council, is required. Page 704 of 731 City of Hermosa Beach | Page 2 of 2 Analysis: Policy development is a vital and ongoing process within Cal Cities. The principal means for deciding policy on the important issues facing cities is through Cal Cities’ eight standing Policy Committees and the Board of Directors. The process allows timely consideration of issues in a changing environment and assures city officials the opportunity to both initiate and influence policy decisions. Annual conference resolutions constitute an additional way to develop Cal Cities policy and help guide cities and Cal Cities in its efforts to improve the quality, responsiveness, and vitality of local government in California. The current City Council delegate to Cal Cities Los Angeles County Division is Councilmember Dean Francois and the current alternate is Mayor Rob Saemann – both are currently registered for the Cal Cities Annual Conference . However, any Councilmember or City Staff may be designated the voting delegate or alternate for the annual business meeting. Unless a qualifying petitioned resolution is received by 8:30 AM on Thursday, October 9, 2025, there will be no need for the resolutions committee or the general assembly to meet at the Annual Conference this year. However, cities should still take action to submit their voting delegate and alternate just in case one emerges. The voting delegate form must be submitted to Cal Cities through the online portal by Wednesday, September 24, 2025. Fiscal Impact: The League of California Cities Annual Conference will be held at the Long Beach Convention Center from October 8 to 10, 2025. Attendance is approved and funds are appropriated in the adopted FY 2025–2026 Budget for City Council conference travel and related expenses. Attachment: 2025 Voting Delegate Information Packet Respectfully Submitted by: Ann Yang, Executive Assistant Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 705 of 731 Page 706 of 731 Page 707 of 731 Page 708 of 731 Page 709 of 731 September 9, 2025 DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE Page 710 of 731 Background •The League of California Cities (Cal Cities) Annual Conference is scheduled for October 8 to 10, 2025. •The conference includes an annual business meeting on Friday, October 10, where the Cal Cities membership considers and acts on resolutions that establish policy. •Cal Cities’ bylaws stipulate that each city is entitled to one vote on matters affecting municipal or Cal Cities policy. •In order to vote at the annual business meeting, Cal Cities requires cities to designate by City Council approval a voting delegate and up to two alternates as representatives. Page 711 of 731 Analysis •The current City Council delegate to Cal Cities Los Angeles County Division is Councilmember Dean Francois and the current alternate is Mayor Rob Saemann –both are currently registered for the Cal Cities Annual Conference. •Any Councilmember or City Staff may be designated the voting delegate or alternate for the annual business meeting. •The voting delegate form must be submitted to Cal Cities through the online portal by Wednesday, September 24, 2025. Page 712 of 731 Recommendation •This year,there were no resolutions received by the deadline for the Annual Conference General Assembly which means that unless a qualifying petitioned resolution is received by 8:30 A.M.on Thursday, October 9,2025,there will be no need for the resolutions committee or the general assembly to meet at the Annual Conference. However,cities should still take action to submit their voting delegate and alternate just in case one emerges. •Staff recommends City Council designate a voting delegate and an alternate for the League of California Cities General Assembly taking place on Friday,October 10,2025 at the Long Beach Convention Center. Page 713 of 731 City of Hermosa Beach | Page 1 of 1 Meeting Date: September 9, 2025 Staff Report No. 25-CMO-062 Honorable Mayor and Members of the Hermosa Beach City Council TENTATIVE FUTURE AGENDA ITEMS Attached is the current list of tentative future agenda items for Council’s information. The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest. Key Features of a Tentative Future Agenda Document: 1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors. 2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner. 3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation. 4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority. Attachment: Tentative Future Agenda Items Page 714 of 731 September 4, 2025 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council September 9, 2025 TENTATIVE FUTURE AGENDA ITEMS SEPTEMBER 30, 2025 @ 5:00 PM (Rescheduled from September 23, 2025 due to Rosh Hashanah) INITIAL DATE CLOSED SESSION SEPTEMBER 30, 2025 @ 6:00 PM PRESENTATIONS RECOGNIZING COMMUNITY LEADERS KATHY KNOLL AND JEFF BONAFEDE RECOGNIZING HISPANIC HERITAGE MONTH SEPTEMBER 15, 2025 – OCTOBER 15, 2025 RECOGNIZING CALIFORNIA CLEAN AIR DAY ON OCTOBER 1, 2025 CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for June and July 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for June and July 2025 Administrative Services Director Ongoing City Treasurer’s Report for June and July 2025 City Treasurer Ongoing Extension to STVR Pilot Program (2nd Reading Ordinance) – 2nd Reading on October 14, 2025 Community Development Director Staff Request August 4, 2025 Action minutes of the Planning Commission Meeting of September 16, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Action minutes of the Public Works Commission Meeting of July 16, 2025 Public Works Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Los Angeles County Fire and Ambulance Monthly Report for July 2025 Emergency Management Coordinator Ongoing PUBLIC HEARINGS – 6:30 PM TID’s Management District Plan (MDP) Environmental Program Manager Council Direction Sept. 9, 2025 Introduce Ordinance to Increase On-Street and Off-Street Parking Meter Rates Administrative Services Director Staff Request Aug. 21, 2025 MUNICIPAL MATTERS Consideration of Approval of the Commencement of Special Event Long- Term Agreement Negotiations with AAU, AVP, and JVA/BVCA Community Resources Director Staff Request Jun 12, 2025 Discuss Amending Ordinance No. ORD-98-5937 (Historic/Landmark Designations) no later than September 2025 (supported by: Saemann, Detoy, and Jackson) Community Development Director Council Direction Aug. 26, 2025 Approval of Construction Contract to Am-Tex Total Security for CIP 685 – Real-Time Crime Center Police Chief Staff Request May 29, 2025 Award of Contract for Capital Improvement Program (CIP) Project 619 – Kelly Courts Improvements Public Works Staff Request July 31, 2025 Award of Professional Services Agreements for On-Call Community Development Block Grant (CDBG) Administration and Labor Compliance Services Public Works Staff Request July 31, 2025 Review process by which the Public Works Commission provides input and oversight of the CIP Public Works Staff Request July 31, 2025 Temporary Employee Salary Schedule Human Resources Manager Staff Request Sept. 2 2025 First Reading of Ordinance to Update City Council Review of Decisions of the Planning Commission City Clerk Staff Request Aug. 25 2025 Ordinance to Amend Board & Commission Terms to Streamline Appointments City Clerk Staff Request Sept. 2 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing CITY MANAGER REPORTS INFORMATIONAL ITEMS Page 715 of 731 2 OCTOBER 14, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION OCTOBER 14, 2025 @ 6:00 PM PRESENTATIONS RECOGNIZING OCTOBER 19-25, 2025 AS UNITED AGAINST HATE WEEK RECOGNIZING OCTOBER 2025 AS BREAST CANCER AWARENESS MONTH AND OCTOBER 13, 2025 AS METASTATIC BREAST CANCER AWARENESS DAY CONSENT CALENDAR City Council Minutes City Clerk Ongoing Second Reading of Ordinance to Update City Council Review of Decisions of the Planning Commission City Clerk Council Direction Sept. 30, 2025 Check Registers Administrative Services Director Ongoing Adoption of Ordinance to Increase On-Street and Off-Street Parking Meter Rates Administrative Services Director Council Direction Sept. 30, 2025 Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of September 2, 2025 Community Resources Director Ongoing Approval of 2026 Impact Level III Returning Special Events Community Resources Director Staff Request Aug. 5, 2025 PUBLIC HEARINGS – 6:30 PM Adoption of 2025 CA Building Standards Code Community Development Director Staff Request Aug. 11, 2025 TID’s Management District Plan (MDP) Environmental Programs Manager/Community Development Director Council Direction Sept. 9, 2025 MUNICIPAL MATTERS Consideration of a Complimentary Holiday Parking Program Senior Management Analyst Staff Request Aug. 11, 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 716 of 731 3 OCTOBER 28, 2025 @ 5:00 PM CLOSED SESSION: 1. Mintes 2. Public Employee Appointment/Employment Government Code Section 54957 City Manager Candidates OCTOBER 28, 2025 @ 6:00 PM PRESENTATIONS RECOGNIZING MELANIE CHAVIRA FOR HER SERVICE TO THE CITY CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for August 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for August 2025 Administrative Services Director Ongoing City Treasurer’s Report for August 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of October 21, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Los Angeles County Fire and Ambulance Monthly Report for August 2025 Emergency Management Coordinator Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 717 of 731 4 MONDAY, NOVEMBER 17, 2025 @ 5:00 PM (Rescheduled from November 11, 2025 due to Veterans Day) INITIAL DATE CLOSED SESSION MONDAY, NOVEMBER 17, 2025 @ 6:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for August 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for August 2025 Administrative Services Director Ongoing City Treasurer’s Report for August 2025 City Treasurer Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of October 7, 2025 Community Resources Director Ongoing Request for Approval of Sponsorship Donation to the Beach Cities Health District’s Annual Holiday Gift Bag Project City Manager Annual List of Regular and Ongoing City Board and Commission Appointive Terms That Will Expire During the 2024 Calendar Year City Clerk Annual PUBLIC HEARINGS – 6:30 PM Zoning Code Update - Administrative Procedures Planning Manager Staff Request Jul. 23, 2025 FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing THURSDAY, NOVEMBER 20, 2025 SPECIAL MEETING (CLOSED SESSION) NO MEETING - NOVEMBER 25, 2025 (DARK FOR THANKSGIVING WEEK) Page 718 of 731 5 DECEMBER 9, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION DECEMBER 9, 2025 @ 6:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for September 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for September 2025 Administrative Services Director Ongoing City Treasurer’s Report for September 2025 City Treasurer Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of November 3, 2025 Community Resources Director Ongoing Action minutes of the Planning Commission Meeting of November 18, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Action minutes of the Public Works Commission Meeting of September 17, 2025 Public Works Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing MUNICIPAL MATTERS Economic Development Strategy Progress Report Community Development Director Biannual City Council Committee Reorganization City Clerk Annual City Council Meeting Schedule City Manager Annual FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing NO MEETING – DECEMBER 23, 2025 (DARK FOR WINTER HOLIDAY SEASON) Page 719 of 731 6 PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE (Updated 02/11/25) Approval of the Municipal Lease Policy Initiated by: Staff Request Jun. 12, 2018 Community Resources Director Awaiting professional building assessment of the Kiwanis Building, Rotary Building, and Lawn Bowling Club to determine the level of maintenance, repairs, and future upgrades that may be needed and required by the City. Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Public Works Director Council approved $25,000 in the FY 2023-2024 Budget to study the District rates and to consider creating a new supplemental district. The study will seek to address the annual operating deficit, so that no further subsidies from the General Fund or other discretionary funds would be required. The study should include District-related recommendations from the Parks Master Plan, thereby, shifting completion of the study to FY 2024-25. The study is anticipated to take approximately 4 to 6 months to complete pending staff availability. If council agrees to then advance the adjustment, it will need to go to a citywide ballot in compliance with Proposition 218. The earliest ballot would be in November 2026. Public Records Request Guidelines Initiated by: Staff Request Oct. 14, 2019 City Clerk In process. Emergency Services Municipal Code Chapter 2.56 Update Emergency Management Coordinator Waiting for State to review proposed language changes Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020 Community Development Director BCHD will connect with Councilmembers over time to determine timing to bring this back. Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020 City Attorney The City will develop a licensing agreement for commercial uses of the City logo as part of a comprehensive Administrative Memorandum (AM) on City Branding and Logo Use by City Staff. City staff will begin drafting the AM after finalizing the City’s style guide and filing its “Intent to Use” trademark application for the City logo with the USPTO. As part of developing a Licensing Agreement for the Commercial Use of the City Logo, staff will establish a Page 720 of 731 7 process for reviewing and handling these requests. This process will likely include the negotiation of royalties and as well as the preparation of a staff report to obtain Council approval to enter into the agreement. Only after the City receives the issuance of a Notice of Allowance from the USPTO can it begin approving applications for commercial uses of the logo. Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021 Community Resources Director The project scope was expanded in late 2022 to include a review of all aspects of beach volleyball courts in the commercial zone, between 10th and 15th Street. This includes, but is not limited to, a review of court inventory and placement, best practice research of volleyball court use policies in surrounding cities, court use policy development, review of maintenance practices, and review of court personalization. Staff formed a stakeholder group to work alongside the subcommittee and staff. Staff will complete the review of court inventory and placement, best practice research, and formed a draft court use policy pending review by the subcommittee and stakeholder group in the first half of 2025. Ordinance to regulate nuisance Outdoor Lighting Initiated by: Staff Request June 3, 2021 Community Development Director This will be folded into the zoning code update for when we address general development standards. PLAN Hermosa 5-year check-in on milestones (Supported by Massey, Campbell, Armato, Jackson) Initiated by: Council Direction October 26, 2021 Community Development Director/Environmental Program Manager The next update to City Council will be in 2026 Consideration of Non-Profit Grant Program Initiated by: Council Direction March 9, 2022 Deputy City Manager This item can be considered as part of the City’s budget development. Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on -sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023 Community Development/Police Chief/Deputy City Manager Ordinance to be established to address items. Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024. Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Review of Los Angeles Metro C Line (Green) Extension to Torrance (supported by Jackson, Detoy and Francois) Initiated by: Council Direction September 26, 2023 City Manager Metro will begin filed work and investigations in the project area to collect info needed to respond to public comments. This work will begin on 2/5. Additionally, Metro is preparing the Final EIR to be released in second half of 2025. Consideration of a Revocation Policy for Parking Permits Related to Short- Term Rental Violations Initiated by: Council Direction April 9, 2024 Community Development Director City Attorney has opined that the connection between residential parking permits and short-term vacation rentals is strained, enforcement is tough Page 721 of 731 8 due to the way certain properties are held via corporate entities, and if a property is used as a STVR and gets caught, banning them from getting a residential parking permit in the future would seemingly vitiate future legal use as a long term rental. Consideration of City to cover initial cost to establish Tourism Improvement District (TID) to be reimbursed by Chamber of Commerce (supported by Detoy, Francois, and Jackson) Initiated by: Council Direction June 25, 2024 City Manager Staff will meet with Chamber staff in early March to gain clarity on the details of this request—whether loan/investment to be paid back through TID proceeds if successful on the ballot? Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy) Initiated by: Council Direction August 13, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Informational Item: Review process by which the Public Works Commission provides input and oversight of the CIP list. (supported by Detoy and Jackson) Initiated by: Council Direction September 10, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Explore Best Practices for Undergrounding. (supported by: Detoy, Saemann, and Jackson) Initiated by: Council Direction November 12, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Staff will also need to request funding in the future budget cycle to support bringing in appropriate consulting expertise on this item. Position on Metro Green Line Extension. (supported by: Francois, Saemann, and Keegan) Initiated by: Council Direction March 11, 2025 City Manager Metro is currently performing additional C Line surveys along the ROW for the revised environmental impact report (EIR) until approximately April 2025 and expecting the finalized report to be released in the second half of 2025. Council directed on 3/25/25 to wait for the revised EIR to be released before considering a position. Request to Modify a Previously Approved Shared Parking Plan (Park 25-01) to Accommodate the 4 Consolidation of Four Retail Tenants at 1601 Pacific Coast Highway Located in the (SPA-8) Zone (pulled from PC Action Minutes by: Francois, Keegan and Saemann) Initiated by: Council Direction March 25, 2025 Community Development Director Review of Parking Permit Program before October (supported unanimously by City Council) Initiated by: Council Direction May 27, 2025 Administrative Services Director Item to return to Council before October 2025. Informational Item on Builders Remedy. (supported by: Francois and Keegan) Initiated by: Council Direction Mar 25, 2025 Attorney Informational item to discuss allowing any vehicle type to park at any parking stall with a charging station which are currently reserved for electric vehicles. (supported by: Saemann and Keegan) Initiated by: Council Direction August 26, 2025 Environmental Programs Manager Direct the Public Works Director and the Community Resources Director to commence discussions with the Hermosa Beach Museum to renovate the unused vacant space adjacent to their location. (supported by: Jackson, Saemann and Keegan) Initiated by: Council Direction August 26, 2025 Parks, Recreation, and Community Resources Advisory Commission / Public Works Commission Consider adding another accessible mat, extending the "T" to the water line, and seek grant funding to study a permanent solution to the current accessible mat setup. (supported by: Francois, Saemann and Jackson) Public Works Commission Page 722 of 731 9 Initiated by: Council Direction August 26, 2025 Review all rules, regulations, and ordinances governing the sale of merchandise on the beach, and to assess Manhattan Beach's sale of merchandise on the beach policies and procedures for professional volleyball tournaments. (supported by: City Council) Initiated by: Council Direction August 26, 2025 Parks, Recreation, and Community Resources Advisory Commission Page 723 of 731 CITY MANAGER REPORT September 9, 2025 Page 724 of 731 Updates for September 9, 2025 •West Basin Water District’s Event: Saturday, September 13th from 8–11AM @ Edward C. Little Water Recycling Facility, 1935 S. Hughes Way, El Segundo, CA 90245 Register for event at WestBasinCA.gov/rain-barrels Up to two free 50-gallon rain barrels •Dog Licenses: Monday, September 15th –Sales and Renewals begin Tuesday, October 2nd –Rabies Clinic (time and location to be determined) Friday, October 31st –Licenses must be purchased/renewed or a 50% penalty will be added •Coastal Clean Up: Saturday, September 20th –9AM check-in at Schumacher Plaza Page 725 of 731 Stay Connected •Keep in touch with the latest City news and happenings around Hermosa Beach Page 726 of 731 Power BI Desktop Total Parking Meter Revenue $0.0M $0.2M $0.4M $0.6M JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustQtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 2023 2024 2025 $218,367 $238,518 $270,559 $401,584 $672,922 $538,514 $457,984 $344,878 $253,466 $372,358 $430,631 $438,865 $591,882 $585,896 $447,085 $374,160 $216,757 $360,901 $421,150 $474,356 $576,958 $657,873 IPS Coin Revenue IPS Credit Card Revenue ParkMobile Revenue Citywide Percentage of Coin Revenue 0% 10% Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 2023 2024 2025 10.31%10.49%7.91%7.06%7.56%7.79%7.50%6.93%6.51%6.48%5.67% ParkMobile Transaction Fees Cost Savings to City Because $.25 Transaction Fee Paid by Customer $0K $5K Jul 2023 Jan 2024 Jul 2024 Jan 2025 Jul 2025 PM Pilot Launch - Lots A, B, C PM Citywide Meter Launch $748 $4,799 $1,875 $3,370 $2,906 $1,654$1,815 $3,264$1,951$2,195 $2,614 $2,204 $4,024$2,362 $2,322 ParkMobile Transaction Fees City Cost Savings $78,497 Parking Revenue Breakdown by Payment Method Month All Year Multiple select… Page 727 of 731 Power BI Desktop 2025 2025Parking Citation Issuance Tracking Total Citations Issued 0K 5K January February March April May June July August September October November December 2025 3,390 3,067 3,764 3,300 3,697 3,672 3,789 3,075 2,803 3,362 3,533 4,265432839584379 3747 5254 5401 4843 4275 Previous Year Citations Current Year Citiations Violation Description 0K 5K 10K EXPIRED METER DISPLAY OF PLATES *SEE BACKSIDE EXPIRED METER SPACE POSTED NO PARKING TIME LIMIT 1 HOUR EXP METER YL POST NO PARKING ZONE PKG SPACE MARKINGS RED CURB NO PKG WED 8AM-11AM NO PKG MON 8AM-11AM DISPLAY OF TABS *SEE BACKSIDE NO PKG TUES 8AM-10AM NO PKG WED 8AM-12PM NO PKG MON 8AM -10AM WHEELS TURNED/HILL 9679 3539 3023 2816 2243 1836 815 739 661 642 626 531 522 522 480 468 Citation Issuance Location 0K 2K 4K 6K 8K HERMOSA AVE PIER AVE LOT C (STRUCTURE C) MANHATTAN AVE HERMOSA AVENUE MONTEREY BLVD 11TH ST LOT A PIER AVENUE 10TH ST VALLEY DR 14TH ST 2ND ST LOT B LOT C LOT D 7986 3526 1905 1717 1634 1260 1001 919 845 748 703 573 552 549 506 427 Total Citations Issued 36,185 Total Citations Issued - Trendline 4K 5K Previous Year Comparison 41,717 0K 50K 36,185 Page 728 of 731 Power BI Desktop 8/1/2025 8/31/2025 Citation Issuance: Locations of Citations Citations Issued 4,274 Total Citations Issued 0K 5K August 2025 4,274 Citation Violation Description 0 500 DISPLAY OF PLATES *SEE BACKSIDE EXPIRED METER POSTED NO PARKING EXPIRED METER SPACE TIME LIMIT 1 HOUR EXP METER YL POST NO PKG WED 8AM-11AM NO PKG MON 8AM-11AM DISPLAY OF TABS *SEE BACKSIDE NO PARKING ZONE RED CURB PKG SPACE MARKINGS NO PKG TUES 8AM-11AM NO PKG THU 8AM-11AM NO PKG MON 8AM -10AM NO PKG TUES 8AM-10AM NO PKG THU 8AM-10AM RED ZONE 818 651 568 405 257 201 142 126 96 91 91 79 70 64 60 53 48 48 Violation Description All Violation Code All Citation Violation Description © 2025 TomTom, © 2025 Microsoft Corporation© 2025 TomTom, © 2025 Microsoft CorporationPage 729 of 731 Power BI Desktop Year 2025 2025 Parking Citation Issuance: Fine Revenue Total Citation Fine Amounts $0K $50K $100K $150K $200K $250K January February March April May June July August 2025 $206,227$198,234 $180,238 $204,581 $168,706 $244,124 $247,056 $215,209 $191,666 Total Citations Issued 36,185 Total Fine Amount $1,649,814 Total Citations Issued 0K 5K Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 Jun 2025 Jul 2025 Aug 2025 4224 4150522936284281381151424735 104 12517298147108112119 Citation Warning Total Citations Issued by Weekday 0K 5K 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 5577 5687 5485 5042 4286 4792 5316 Violation Description All Violation Code All Page 730 of 731 Power BI Desktop 4/1/2025 8/31/2025 Parking Permit Issuance Breakdown fffffTotal Permits Issued 0K 1K 2K 3K April May June July August 2025 2837 2120 703 342 119 Total Citations Issued by Permit Type 0K 2K Vehicle Sticker 2025 Guest Permit 2025 Employee Permit Q3 July-September 2025 Employee Permit Q2 April-June 2025 3025 2784 160 152 Monthly Permits Issued by Type 0 500 1,000 1,500 April May June July August 2025 11 120 21 55 97 8 1368 936 314 115 51 1458 1064 313 130 60 Employee Permit Q2 April-J…Employee Permit Q3 Jul…Guest Permit 2025 Vehicle Sticker 2025 Total Permits Issued 6,121 Revenue Collected $356,142 Breakdown of Permit Issuance Type 152 (2.48%) 2784 (45.48%) 3025 (49.42%) Employee Permit Q2 April-… Employee Permit Q3 July-… Guest Permit 2025 Vehicle Sticker 2025 Page 731 of 731