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HomeMy WebLinkAbout2025-10-28| Regular Meeting CITY OF HERMOSA BEACH CITY COUNCIL Post-Meeting Agenda Tuesday, October 28, 2025 Closed Session at 5:00 PM and Open Session at 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 CITY COUNCIL Rob Saemann, Mayor Mike Detoy, Mayor Pro Tem Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois, Councilmember David Pedersen, City Treasurer APPOINTED OFFICIALS Steve Napolitano, Interim City Manager Jason Baltimore, Interim City Attorney EXECUTIVE TEAM Brandon Walker, Administrative Services Director Myra Maravilla, City Clerk Alison Becker, Community Development Director Lisa Nichols, Community Resources Director Landon Phillips, Police Chief Joe SanClemente, Public Works Director AMERICANS WITH DISABILITIES ACT OF 1990 - To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at cityclerk@hermosabeach.gov at least 48 hours before the meeting. PARTICIPATION AND VIEWING OPTIONS Hermosa Beach City Council meetings are open to the public and are being held in person in the City Hall Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. Public comment is only guaranteed to be taken in person at City Hall during the meeting or prior to the meeting by submitting an eComment for an item on the agenda. As a courtesy only, the public may view and participate via the following: Zoom: https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092 • Phone: Toll Free: (833) 548 0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825• eComment: Submit an eComment no later than three (3) hours before the meeting start time. • Supplemental Email: Submit a supplemental email for agenda items only to cityclerk@hermosabeach.gov. Supplemental emails should indicate the agenda item and meeting date in the subject line and must be received no later than three (3) hours before the meeting start time. Emails received after the deadline but before the meeting ends will be posted to the agenda the next business day. • Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. Please attend in person or by submitting an eComment to ensure your public participation. Similarly, as a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and not guaranteed to be technically feasible. Thus, in order to guarantee live time viewing and/or public participation, members of the public shall attend in Council Chambers. Cable TV: Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach • YouTube: https://www.youtube.com/c/CityofHermosaBeach90254 • Live Stream: www.hermosabeach.gov/agenda• Cablecast App: Available on supported devices and smart TVs• If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. Page 2 of 572 Pages 1.CLOSED SESSION—CALL TO ORDER 5:00 PM 2.ROLL CALL 3.PUBLIC COMMENT ON THE CLOSED SESSION AGENDA This Public Comment period is limited to Closed Session agenda items only. Public Comment is limited to three (3) minutes per speaker. 4.RECESS TO CLOSED SESSION 4.a MINUTES: Approval of minutes of Closed Session held on October 14, 2025 4.b Public Employee Appointment/Employment 13 Government Code Section 54957 Title: City Manager Candidates 4.c Conference with Legal Counsel: Existing Litigation Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: BBK Working Group v. 1700 Santa Fe Ltd Case Number: 2:18-cv-05810-MWF-PLA 4.d Conference with Legal Counsel: Threatened Litigation Government Code Section 54956.9(d)(2) and (e)(4) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case) 5.OPEN SESSION—CALL TO ORDER 6:00 PM 6.PLEDGE OF ALLEGIANCE 7.ROLL CALL 8.CLOSED SESSION REPORT 9.ANNOUNCEMENTS—UPCOMING CITY EVENTS 10.APPROVAL OF AGENDA This is the time for the City Council to discuss any changes to the order of agenda items. Recommended Action: To move Municipal Matter item 17.e to follow item 17.a. Recommended Action: To approve the remaining order of the agenda with the prior modification of moving item 17.e immediately after 17.a. 11.PROCLAMATIONS / PRESENTATIONS 11.a RECOGNIZING MELANIE CHAVIRA FOR HER SERVICE TO THE CITY Page 3 of 572 12.PUBLIC COMMENT 15 This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, City Councilmember Comments, Consent Calendar items not pulled for separate discussion, and Future Agenda Items). If public comment is provided on a Public Hearing or Municipal Matter item, public comment on the same item will not be accepted when the item is heard at a later part of the meeting. The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker from those present in City Council Chambers and via the remote participation options listed on the agenda. This time allotment may be modified due to time constraints at the discretion of the Mayor or City Council. No action will be taken on matters raised during public comment, except that the Council may take action to schedule issues raised during public comment for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the public will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. 13.CITY COUNCILMEMBER COMMENTS 14.UPDATE ON CITY COUNCIL ACTIVITIES This is the time for members of the City Council to report on their attendance at ad hoc subcommittee or standing committee meetings, conferences, or other official activities as City representatives. 15.CONSENT CALENDAR The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be provided a separate public comment period. Recommended Action: Councilmember Keegan requested to hear item 15.l separately. To hear item 15.l separately and approve the balance of the Consent Calendar. Page 4 of 572 15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation: Staff recommends City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. Recommended Action: To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 15.b CITY COUNCIL MINUTES 58 (City Clerk Myra Maravilla) Recommended Action: To approve the minutes of the October 14, 2025 Regular Meeting. 15.c CHECK REGISTERS - 25-AS-086 71 (Administrative Services Director Brandon Walker) Recommended Action: To receive and file the check registers for the period of October 8, 2025 through October 15, 2025. The Administrative Services Director certifies the accuracy of the demands. 15.d CITY’S TREASURER’S REPORT - 25-AS-085 97 (City Treasurer Dave Pedersen) Recommended Action: To receive and file the August 2025 and September 2025 City Treasurer’s Reports. 15.e REPORT ON RECENT ACTIONS BY THE PLANNING COMMISSION FOR POSSIBLE DISCUSSION AND CONSIDERATION OF CALL UP DE NOVO REVIEW UNDER HBMC SECTION 2.52.040 - 25-CDD-157 102 (Community Development Director Alison Becker) Recommended Action: To receive and file the action minutes of the Planning Commission Special Meeting of October 13, 2025, and the Regular Meeting of September 21, 2025. 15.f PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 25-CDD- 134 112 (Community Development Director Alison Becker) Recommended Action: To receive and file the tentative future agenda for the Planning Commission regular meeting of November 18th. Page 5 of 572 15.g ADOPT AN ORDINANCE TO AMEND SECTION 2.52.040 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO REVIEW OF PLANNING COMMISSION ACTIONS - 25-CDD-155 114 CEQA: Determine that the project is exempt from the California Environmental Quality Act per Section 15061(b)(3) of the CEQA Guidelines (Community Development Director Alison Becker) Recommended Action: To determine that the project is exempt from the California Environmental Quality Act per Section 15061(b)(3) of the CEQA guidelines; adopt by title only and waive second reading of Ordinance No. ORD-25-1491 titled “An Ordinance of the City Council of the City of Hermosa Beach, California, Amending Section 2.52.040 of the Hermosa Beach Municipal Code related to the review of Planning Commission actions; and determining the ordinance is exempt from CEQA (Attachment 1); and direct the City Clerk to print and publish the summary ordinances in a newspaper of general circulation within 15 days following adoption and post it on the City’s bulletin for 30 days. 15.h ADOPT A RESOLUTION TO APPROVE A FINAL PARCEL MAP - 25- CDD-148 122 CEQA: Determine that the Project is Categorically Exempt from the California Environmental Quality Act. SUBJECT: FINAL MAP NO. 84231 (CUP. NO. 23-10, PDP NO. 23-07) LOCATION: 620 9th Street APPLICANT(S): Brett Drogmund and Pricilla Lee (Community Development Director Alison Becker) Recommended Action: To determine that the project is categorically exempt from the California Environmental Quality Act; adopt a Resolution No. RES-25-7524 approving Final Parcel Map No. 84231 for a three-unit residential condominium project located at 620 9th Street, which is consistent with the approved Vesting Tentative Parcel Map; and authorize the City Clerk to endorse the certificate for said map. 15.i ADOPT A RESOLUTION TO APPROVE A FINAL PARCEL MAP - 25- CDD-149 131 CEQA: Determine that the Project is Categorically Exempt from the California Environmental Quality Act SUBJECT: FINAL MAP NO. 84203 (CUP NO. 23-11, PDP NO. 23-08) LOCATION: 1009 5th Street APPLICANT: Saeid Shokravi (Community Development Director Alison Becker) Page 6 of 572 Recommended Action: To determine that the project is categorically exempt from the California Environmental Quality Act; adopt Resolution No. RES-25-7525 approving Final Parcel Map No. 84203 for a two-unit residential condominium project located at 1009 5th Street, which is consistent with the approved Vesting Tentative Parcel Map; and authorize the City Clerk to endorse the certificate for said map. 15.j CAPITAL IMPROVEMENT PROGRAM STATUS REPORT 139 (Public Works Director Joe SanClemente) Recommended Action: To receive and file the Capital Improvement Program Status Report as of October 16, 2025. 15.k APPROVE THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL ARBORIST CONSULTING SERVICES WITH MINK TREE CONSULTING - 25-PW-078 147 (Public Works Director Joe SanClemente) Recommended Action: To approve the proposed first amendment to agreement with Mink Tree Consulting, Inc. (Mink), to provide on-call arborist consulting services increasing the not-to-exceed contract amount from $30,000 to $60,000; and authorize the City Manager to execute the proposed amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreement subject to approval by the City Attorney. 15.l APPROVE FIRST AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. - 25-PD-013 161 (Police Chief Landon Phillips) Recommended Action: To terminate the crossing guard on 5th Street after one month; direct staff to provide a notice about the termination to families using the crosswalk; and to utilize Prop C funds to develop signage and an informational program to successfully direct families to use the 8th Street crosswalk. Recommended Action: To continue with the crossing guard on 5th Street on a month-to-month basis, without amending the existing contract; direct staff to conduct a survey from 2nd Street to Pier Avenue to include feedback from parents and the school district to determine how many children cross each intersection; bring back a report to City Council on crossing guard staffing recommendations and recommendations on how to educate families on the hillside on the safest route to school. Page 7 of 572 15.m APPROVE A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY THROUGH THE NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION FOR THEIR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM - 25-PD-015 179 (Police Chief Landon Phillips) Recommended Action: To approve a grant agreement of $80,000 from the California Office of Traffic Safety (OTS), through the National Highway Traffic Safety Administration, for their Selective Traffic Enforcement Program (STEP); add estimated revenue of $80,000 in the Grants Fund; and appropriate $80,000 in the Grants Fund for traffic enforcement operations to reduce alcohol-related accidents and other primary crash factors. 16.PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M 16.a ITEM TO BE CONTINUED TO THE REGULAR CITY COUNCIL MEETING OF DECEMBER 9, 2025 INTRODUCE AN ORDINANCE TO ADOPT THE 2025 CALIFORNIA BUILDING STANDARDS CODES, 2024 INTERNATIONAL PROPERTY MAINTENANCE CODE 17.MUNICIPAL MATTERS 17.a REVIEW OF THE CITY’S RESIDENTIAL AND EMPLOYEE PARKING PERMIT PROGRAMS - 25-AS-080 201 Continued from October 14, 2025 (Revenue Services Supervisor Paul Avila) Recommended Action: To provide comments with illustrative slides. Motion failed due to lack of a second. Recommended Action: Proof of Residency Option B: to accept alternative proof of residency (e.g., signed lease agreement [new residents only] or utility bill) instead of the driver's license. Recommended Action: Guest Permits Not Replaceable Option B: Allow replaceable with proof of new tenancy (e.g., minimum of a 6-month signed lease agreement, utility bill in new tenant's name). Recommended Action: Prop Owner Guest Permits Eliminated Option A (Status Quo): Continue prohibiting owner guest permits. Recommended Action: Events Permits Eliminated Option A (Status Quo): Maintain the elimination of event permits and update the hours for the Daily Pass to 10:00 a.m. to 10:00 p.m. Page 8 of 572 Recommended Action: Events Permits Eliminated Option B: Reinstate event permits with updated rules (limit of 2 events per year, excluding the day of the holiday if landing midweek and Friday, Saturday, and Sunday should the holiday land on the weekend, limit of 10 permits per event, and an updated fee of $10 for each permit). Recommended Action: Fourth Permit Requirement Option B: Allow households to obtain a fourth permit regardless of driver registration, subject to verification of household residency. A friendly amendment was made by Councilmember Francois to only make the 4th permit available to a unique driver within the household. No vote was taken on this motion. Recommended Action: Fourth Permit Requirement Option C: Eliminate the unique driver requirement and base eligibility on overall household parking needs. Mayor Pro Tem Detoy provided a second and then withdrew it. Motion failed due to lack of a second. Recommended Action: Fourth Permit Requirement To bring back the fourth permit requirement discussion at a future meeting. Recommended Action: To create two parking zones for the Residential Parking Program with one north of Pier Avenue and the second south of Pier Avenue, effective 2026. Motion failed due to lack of a second. Recommended Action: Two-Year Ban To maintain the two-year ban, or two-year loss of parking permit privileges, for submitting altered documents when applying for permits for or for misusing parking permits. Recommended Action: Two-Year Ban To update the current two-year ban to a one-year ban. 17.b APPROVE AGREEMENT WITH REC TECHNOLOGIES INC. TO PROVIDE A RECREATION MANAGEMENT SOFTWARE - 25-CR-079 229 (Recreation Coordinator Kambria Vint) Page 9 of 572 Recommended Action: To approve a Professional Services Agreement with Rec Technologies Inc. for a recreation management software for the Community Resources for a recreation management software platform for the Community Resources Department for a two-year term through October 28, 2028, with an automatic renewal for an additional one-year term, in a total amount not to exceed $75,000 over all three terms.; and authorize the City Manager to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney. 17.c ADOPT A RESOLUTION AND AWARD A SOLE-SOURCE CONSTRUCTION CONTRACT TO AM-TEC TOTAL SECURITY, INC. FOR CIP 685 – REAL-TIME CRIME CENTER - 25-PD-009 330 CEQA: Determine that Capital Improvement Program (“CIP”) Project 685 – Real-time Crime Center Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 153011 (Existing Facilities). The proposed work is an alteration of existing public structures or facilities involving negligible or no expansion of existing use. No exceptions to the CEQA exemption apply. (Police Chief Landon Phillips) Recommended Action: To determine that Capital Improvement Program (“CIP”) Project 685 – Real-time Crime Center Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 153011 (Existing Facilities); award a construction contract for CIP Project 685 – Real-time Crime Center to Am-Tec Total Security, Inc. on a sole-source basis in the amount of $494,819.79; authorize the Director of Public Works to establish a project contingency amount of $49,481.98 and to approve contract change orders up to the amount of the approved project contingency; adopt Resolution No. RES- 25-7526 approving the construction of Capital Improvement Program Project 685 - Real-time Crime Center Project, establishing a project payment account, and awarding a sole-source contract to Am-tec Total Security, Inc.; authorize the City Manager to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and authorize the City Clerk to record and file a notice of completion following final completion of the project. 17.d APPROVE FOURTH AMENDMENT TO AGREEMENT FOR ON-CALL CIVIL ENGINEERING DESIGN SERVICES WITH CIVIL WORKS ENGINEERS, INC. (CWE) - 25-PW-077 468 (Public Works Director Joe SanClemente) Page 10 of 572 Recommended Action: To approve the proposed fourth amendment to agreement with Civil Works Engineers, Inc. (CWE), to provide on-call civil engineering services extending the term to December 03, 2026 and increasing the not-to-exceed contract amount from $300,000 to $530,000; appropriate $150,000 for Capital Improvement Program (CIP) 699 Parking Structure Lot C Improvements in the RTI Undersea Cable Fund 190; and authorize the City Manager to execute the proposed amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreement subject to approval by the City Attorney. 17.e UPDATE ON HOMELESSNESS EFFORTS - 25-CMO-069 499 Informational item requested on September 30, 2025 (Mayor Saemann and Councilmember Jackson) (Senior Management Analyst Sara Russo) Recommended Action: To receive and file the staff report and return to City Council with the final report from HbCares. 17.f INTRODUCE AN ORDINANCE TO AMEND SECTIONS OF TITLE 2 OF THE HERMOSA BEACH MUNICIPAL CODE TO UPDATE THE TERMS OF OFFICE, APPOINTMENT, AND RESPONSIBILITIES OF CITY COMMISSIONS - 25-CCO-042 510 Continued from October 14, 2025 CEQA: Determining the ordinance is not a project under the California Environmental Quality Act (City Clerk Myra Maravilla) Recommended Action: To introduce by title only and waive first reading of Ordinance No. ORD- 25-1492 titled “An ordinance of the City Council of the City of Hermosa Beach amending various sections of Title 2 of the Hermosa Beach Municipal Code to update the terms of office, appointment, and responsibilities of City Commissions and determining the Ordinance is not a project under the California Environmental Quality Act;” and shorten the current terms of the Civil Service Board by 15 days and the Public Works Commission by four months to align all commission terms with the new end date of June 30. 18.FUTURE AGENDA ITEMS This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. 18.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-073 538 Attached is the current list of tentative future agenda items for Council’s information. Page 11 of 572 19.CITY MANAGER REPORT 544 20.INFORMATIONAL ITEMS This is reserved for items that do not require City Council action. The City Council may request a future agenda item to discuss an informational item. Otherwise, discussion of informational items will not be taken. 20.a 2025 COMPLIMENTARY HOLIDAY PARKING PROGRAM DATES - 25-CMO-072 546 (Senior Management Analyst Ken Bales) 20.b LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR AUGUST 2025 - 25-CMO-071 558 (Emergency Management Coordinator Maurice Wright) 21.ADJOURNMENT Page 12 of 572 From:Ann Yang To:Myra Maravilla; Reanna Guzman Subject:Fw: The Appointment of our city manager! Date:Monday, October 27, 2025 12:32:14 PM FYI - Written communication for 10/28 closed session. Ann Yang | Executive AssistantOffice of the City Manager and City CouncilCity of Hermosa Beacho: 310-750-3605e: anny@hermosabeach.gov From: Maximus Salon <> Sent: Monday, October 27, 2025 12:25 PM To: Ann Yang <anny@hermosabeach.gov>; Mayor Rob Saemann <rsaemann@hermosabeach.gov>; Mayor Pro Tem Mike Detoy <mdetoy@hermosabeach.gov>; Councilmember Michael Keegan <mkeegan@hermosabeach.gov>; Councilmember Dean Francois <dfrancois@hermosabeach.gov>; Councilmember Ray Jackson <rjackson@hermosabeach.gov> Cc: Easyreader@easyreadernews.com <Easyreader@easyreadernews.com>; Steve Napolitano <snapolitano@hermosabeach.gov> Subject: The Appointment of our city manager! Dear City Council, In regard to the appointment of our new City Manager, Steve Napolitano, I believe our Hermosa Beach community would like to see the Council’s full and enthusiastic support. Steve is already making a positive impact, and your united backing will send a strong message of confidence and stability to our community. Please also consider that what holds the highest value for Hermosa Beach is thoughtful decision-making based on what’s best for our city not personal or political ambitions. Our community deserves a shared commitment to progress, unity, and collaboration. Thank you for your service and dedication to our community. Page 13 of 572 Best, Ed Hart Page 14 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 04 Matt McCool Agenda item 4c: This matter arises from the BKK Class I Landfill; a landfill located in West Covina, California and operated by BKK Corporation and/or other third parties, and owned by BKK Corporation from approximately 1973 through the present. No Position Item 12 tony higgins Dear City Council, please click on PDF above regarding the city's AI Assistant implementation. thanks, tonyhiggins No Position https://pub- hermosabeach. escribemeetings .com/FileStream .ashx?Documen tId=20858 Item 12 MC Guerry I am writing to express my disappointment with the Hermosa Beach City Councils vote to support the Hawthorne alignment for the C/K Metro line to Torrance. Except for a couple right-wing activists that speak at every meeting, every comment from actual Hermosa Beach residents was against the Hawthorne option. Like with the disastrous City Manager vote earlier this year, the current council ignores resident comments when it doesnt fit their ideologies and personal ambitions. In particular, the comments comparing this vote to the oil drilling issue years ago were nonsensical and bizarre. I hope the council will stop ignoring the wishes of the public. They only seem to care about public comments when it fits into their agenda. Against Page 1 of 7Page 15 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 12 Laura Pena Dear Mayor, Council Members, and Staff - As a business owner, Id like to respectfully request that the Council reconsider adding one additional week to the Complimentary Holiday Parking Program, starting November 28th (Black Friday weekend) through December 3rd. Before addressing the substance of this item, I want to note a process concern. It was not clear on the Citys agenda that public comments for Item #20a INFORMATIONAL ITEM: Complimentary Holiday Parking Program could not be submitted through eScribe. Residents and businesses had to know to submit feedback under Item #12, Public Comment, which created confusion and likely reduced participation. For future discussions that affect our community, I respectfully ask that informational items include a clear way to provide input directly in the eComment system. Complimentary Holiday Parking Program Dates This early start beginning Black Friday weekend is critical for our retail businesses, who depend on that Thanksgiving to Christmas window for a large share of annual sales. The Citys own Economic Development Strategy and Plan Hermosa call for actions that strengthen our retail base, activate downtown, and increase foot traffic this program does all three. The Citys Market & Economic Development Study (EPS 2021) noted that Hermosas retail vacancy rate remains the highest among the Beach Cities (6.1%), and that the City lags behind neighboring cities in general merchandise sales. Offering free parking earlier in the season helps local retailers compete regionally when shoppers make their first big holiday purchases. Our Strength, Weakness, Opportunity, and Threat (SWOT) Analysis from our Economic Development Committee which included over 70 meetings over two years with our business owners identified lack of foot traffic and competition from neighboring cities as key threats. Aligning our program with Manhattan Beach and Redondo Beach, who both start their programs Thanksgiving weekend, keeps our City competitive and supports the retail mix weve worked so hard to attract downtown. This is a small, strategic step that shows were serious about revitalizing our downtown and supporting the small businesses that define Hermosas character. Our downtown is the heart of City, a place where neighbors meet, families gather, and visitors fall in love with our city. Adding one more For Page 2 of 7Page 16 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 17.a - 25- AS-080 Nancy Schwappach Please see the attached presentation related to resident (and landlord) parking permits. I hope to be able to present this on the screen (if that is considered appropriate) and, in any event, will have a hard copy of the deck for each of you to review during my comments. My presentation focuses on the families affected by what I consider to have been an ill-conceived, unnecessary series of actions. These actions impacted hundreds of Hermosa Beach families and, I believe, "solved" a problem which did not actually exist. A tremendous amount of time and staff resources were put into this from 2020-2022, which, I think, would have been better spent solving real problems - for example getting our Housing Element approved in a timely manner and/or getting our Local Coastal Plan approved. -https://pub- hermosabeach. escribemeetings .com/FileStream .ashx?Documen tId=20859 Item 17.a - 25- AS-080 tony higgins Dear City Council, Nancy Schwappach makes excellent points in her parking permit comments in her ecomment. No Position Item 17.a - 25- AS-080 Nancy Schwappach I have attached a revised deck. I recalled decisions on the residential parking program were made in early 2023 but was unable to access those agendas as the link on the City website I normally use for earlier meetings is broken. I figured out a way to get there and the public hearing on this was 2/28/23. I have added to this deck references to that meeting - the same data was presented, and the same 4 permit per address limit was recommended by staff. Of course, Council decided to impose a 3 permit per address limit, unnecessarily disrupting the lives of almost 600 families. Council also decided to impose the requirement the drivers license and vehicle registration be at the impacted Hermosa Beach address, unnecessarily disrupting the lives of an unknown additional number of families. -https://pub- hermosabeach. escribemeetings .com/FileStream .ashx?Documen tId=20927 Page 3 of 7Page 17 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 17.a - 25- AS-080 Robert Aronoff I spoke and gave comments on this item, specifically Event Permits, at the October 14, 2025 meeting. Please review them. However, I have an additonal point. Most of the guests for whom I get Event Permits are new or infrequent visitors to Hermosa Beach. They come at my invitation. Instead of being rushed to leave because their meter is running out, they decide to walk to Pier Plaza and check out the businesses. They often return with purchases. In other words, I can use the Event Permit to bring customers to our City who would not otherwise be here. I ply them with food and drink and then send downtown to shop. Why does the City want to end that boost to business? - Page 4 of 7Page 18 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 17.a - 25- AS-080 Deanna Bradshaw Parking has been so frustrating for the past several years! (It was fine for the 20 years before that.) Please dont go back to the old system. It was abused. It was clear that lots of people not living in the neighborhood (full or part-time) had parking permits. Each summer it got increasingly difficult to find a parking place. With the new system, Ive also found it difficult to find a parking place in summer, but this time due to lack of parking enforcement, which I find inexcusable. Can you find a solution that meets most residents needs but still has the practical result of making parking available to residents of the neighborhood? - Page 5 of 7Page 19 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 17.a - 25- AS-080 rory barish Annual Resident Permits work fine in West Hollywood and other areas with permits. Never a problem and no complaints. In West Hollywood for example... Annual permits for residents (max 4 per address). Each permit is assigned to a plate or VIN and is non-transferable without re-registering. Against Item 17.a - 25- AS-080 MC Guerry For the parking permits, I support the following: Issue One: Option B. Not everyone uses a physical address on their drivers license. Issue Two: Option C. Issue Three: Option A. The city needs to focus on residents, not landlords. Issue Four: Option B. In addition, charge for every permit issued and raise the price of each one. Issue Five: Option B. This allows for flexibility but ensures the parking permit program is per person. Two-year pause: Keep the ban as is. Employee Parking Permit Program: raise the fees to meet demand. For Item 17.b - 25- CR-079 Todd Tullis By spending an additional $16k this year, expenses for recreation management software in next year's budget should be reduced from $120k to ~$30k. The selected platform surely will improve on the ActiveNET user experience; it also shows potential to increase revenue. Torrance being a customer does provide some confidence. This change of systems is not without risk, which we should acknowledge and mitigate where possible. Rec Technologies is an early stage startup in a fragmented market, as such the risk of this company failing is high (they did just get a new round of funding so they should be good for the next 18-24 months). Assuming they continue to bring on new customers, they will have demands from many cities to make changes to their software, including changes that we may not want. The proposed project plan includes launch readiness activities only in Month 6 - the last month of the project before go-live. Given there is no For Page 6 of 7Page 20 of 572 City Council Meeting | eComment Report October 28, 2025 Agenda Item Name Comment Position Attachment URL Item 17.b - 25- CR-079 tony for fiscal responsibility Dear City Council, The fact that the City of Torrance went with Rec Management Solution recommended by Director Nicholes is a positive; but who else? Carmel Del Mar, Pismo Beach, Malibu, Newport Beach Laguna Beach? Manhattan Beach, Cities like ours? And yes it's a positive the vendor has just received an additional round of startup funding.  But Conventional Wisdom says you dont go with an early stage startup in a fragmented market unless there are overwhelming reasons to do so.  It's not so much the cost of the software if the company fails or is sold.   It's the lost time staff time customizing the software, modifying and documenting and training on new software and procedures, that add up and are often the biggest impacts.  No Position Item 17.c - 25- PD-009 David Grethen I appreciate the extensive justification provided for sole source selection for such a large contract as documented in the Staff report. David Grethen Public Works Commission No Position Item 17.e - 25- CMO-069 Nancy Schwappach I appreciate Council (especially Mayor Saemann) renewing interest in this important topic. However, I was disappointed with the staff report, which I believe primarily summarized information regarding programs which are already identified on the City website. The only "data" provided related to the camping ordinance. (And I still don't know if enforcement is complaint based or carried out directly on observation by PD.) I felt the former regime gave a lot of lip service to addressing the needs of our unhoused population, and the security and health concerns raised by residents, without actually doing anything of substance. I certainly have not noticed an improvemeent. Maybe Council was provided data not made available to the public - but I don't think so as I have not seen anything on a closed session agenda. Hopefully the new management team will compile data and use that data to improve the situation. There's an old management axiom: "You can't improve what you can't measure." -https://pub- hermosabeach. escribemeetings .com/FileStream .ashx?Documen tId=20860 Item 17.e - 25- CMO-069 Todd Tullis Staff Report for this item makes it difficult for one to understand what initiatives are CURRENTLY ongoing in Hermosa, and the level of effectiveness of each initiative. It read to me like Hb Cares was the primary proactive initiative seeking to help reduce homelessness. Now that Hb Cares is over, it No Position Page 7 of 7Page 21 of 572 10/25/25 Dear City Council Poorly implemented AI solutions are worse than nothing at all. I don't expect any response but you might consider pulling the plug on Sunny the Citibot AI Assistant on the Hb website It seems a useless waste of money in its current form. For instance the FYE26 budget refers to a Resolution 20-7258 saying: The City Council approved Resolution 20-7258.... Of course there is no link in the FYE26 budget to this Resolution, so I ask Sunny to show me Resolution 20-7258 but it knows nothing. See Screen-Shot below: Tony Higgins - Item 12 Page 22 of 572 When I ask for the date of the last CIP Study Session its the same. Useless. Page 23 of 572 Its the same when I ask Sunny for Department Performance Standards. Page 24 of 572 It's the same when i ask for Patio Encroachment Fees, Parking Fines, the Pavement Condition or even the Sidewalk Condition Index. No links. The point is if Hb is going to spend the money to on AI Technology they need to invest the time to TRAIN it properly by giving it access to Council & Commission Agendas, Videos, Staff Reports & Attachments, Press Releases, Calendars, etc., so the AI Assistant can provide useful comments & links. Page 25 of 572 Otherwise all you have is another useless shiny object that frustrates and confuses your constituents and reflects poorly on the city. Did anyone think this out before bringing this AI Assistant online? Was the purpose of this system ever defined? Did anyone test it? Thank you for considering. tonyhiggins Page 26 of 572 Presentation to Hermosa Beach City Council October 28, 2025 Residential Parking Permit Program Nancy Schwappach - Item 17.a Page 27 of 572 Residential Parking Permit data as of 2021 was obtained from the Staff Report for the 1/31/2022 Hermosa Beach City Council working session on parking (page 1 at left) This presentation: 1. Provides an overview of the inequities created by the changes in the residential parking permit program starting in 2022; 2. Exposes “fiction” around residential parking in the impacted zone and provides the facts; 3. Summarizes the changes made in 2022 and later; and 4. Requests those changes be reversed or, at the very least, made more equitable. Page 28 of 572 These decisions should not be taken lightly – according to 2022 census data, these decisions impact approx. 43% of Hermosa Beach households •2022 Census # of total households in Hermosa Beach: 8926 •1/31/22 Staff Report # of addresses obtaining residential parking permits in 2021: 3815 •Based upon this (imperfect) data, % of Hermosa Beach households which obtained residential parking permits in ‘21: 43% Page 29 of 572 Fiction vs Fact 1: FICTION:FACT: Having access to residential parking permits is a PRIVILEGE for families living in the impacted zone. Access to residential parking permits is a RIGHT afforded to families living or owning property in the impacted zone, to allow them, their guests, and their contractors street parking on a basis consistent with that enjoyed by families living outside the impacted zone. Based on testimony provided by long-time residents, when meters were installed, and one-hour restrictions were imposed, residents and property owners in the impacted zone were not intended to have their lives disrupted. They were promised parking permits, at a fee limited to recovering the costs of administering the program. Page 30 of 572 Fiction vs Fact 2: FICTION:FACT: Each parking permit denied a family in the impacted zone results in one street parking space available for non-permit holders Many permit holders use their parking permits only occasionally, preferring to park in their garage or driveway. Page 31 of 572 Fiction vs Fact 3: FICTION:FACT: The former means of proving ownership or residency led to rampant fraud The vast majority of permit holders are honest families. Fraud was the exception not the rule and can be managed on a case by case basis. Page 32 of 572 At the 1/31/22 working session on parking, staff provided data on the number of permits issued in 2021. These included the then available 1 landlord guest permit per unit. No further data was reported on addresses with “excessive” permits, and no specific data was provided as to the # of landlord guest permits – although it seems such data would have been readily available to staff and, I would think, be of interest to Council. Page 33 of 572 Impact Data – Number of permits issued in 2021 per address to 3815 total address Number of Permits ≥10 ≤5 ≤4 ≤3 Number of addresses: 12 3,680 3,548 3,224 Percent of addresses: 0.3%95%93%85% Page 34 of 572 At the 1/31/22 working session, staff recommended limiting parking permits to 4 per address. Again, this was without providing any data as to the “excessive” permits, or data as to how many of the issued permits constituted landlord guest permits. Number of addresses Number of Permits Issued Actually Issued If allowed 4 permits Permits Issued over 4 900 1 1535 2 789 3 324 4 132 5 390 528 132 65 6 390 260 130 33 7 231 132 99 14 8 112 56 56 11 9 99 44 55 3 10 30 12 18 4 11 44 16 28 1 16 16 4 12 1 18 18 4 14 2 20 40 8 32 1 25 25 4 21 3815 1068 1665 597 If allowed 5 permits Permits issued over 5 325 65 165 66 70 42 55 44 15 15 20 24 5 11 5 13 10 30 5 20 675 330 •A limit of 4 permits per address would have impacted 267 households who had more than 4 permits in 2021 •In contrast, a limit of 5 permits per address would have impacted only 135 households Page 35 of 572 Instead of following staff recommendation, Council limited parking permits to 3 per address (with some “hardship” exceptions): Number of addresses Number of Permits Issued Actually Issued If allowed 3 permits Permits issued over 3 900 1 1535 2 789 3 324 4 1296 972 324 132 5 660 396 264 65 6 390 195 195 33 7 231 99 132 14 8 112 42 70 11 9 99 33 66 3 10 30 9 21 4 11 44 12 32 1 16 16 3 13 1 18 18 3 15 2 20 40 6 34 1 25 25 3 22 3815 2961 1773 1188 This decision impacted 591 households who had more than 3 permits in 2021, disrupting the lives of families living at 15% of the addresses in the impacted zone, and impacting:•more than 2x as many families than the 4 permit limit recommended by staff, and•almost 4x as many families whose lives would have been disrupted had a 5 permit per address limit been imposed. Page 36 of 572 In addition to limiting permits to 3 per address, and entirely eliminating landlord guest permits, Council decided to: The latter restrictions completely disregard the needs our neighbors who: •Reside part time in Hermosa Beach, maintaining a primary residence elsewhere. Our “part-time” neighbors pay the same taxes as “full-time” Hermosa Beach residents and contribute as much (or more) to our local economy when they are staying in their Hermosa Beach property. •Have legitimate security and/or privacy reasons to maintain a different mailing address. We should respect the security and privacy wants and needs of our neighbors. •Entirely eliminate the 1 day “event permit” program •Issue vehicle permits only to vehicles registered at the Hermosa Beach address. •Impose a new proof of residency requirement that the drivers license for the vehicle registrant show the Hermosa Beach address. •This Page 37 of 572 Requests: •Eliminate the limit on # of parking permits per address. •If not eliminated, increase the limit to 5 permits per address (including the guest permit). This would, as of 2021, have avoided disrupting the lives of at least 96% of the affected families. •Restore the 1 day event permits. Perhaps increase the cost nominally – NOT to the daily meter parking rate, which would defeat the purpose and punish residents in the restricted zone. Perhaps limit to 2-3 events a year. •Restore the landlord guest permit program but limit to 1 permit per property not per unit. •Restore old “proof of residency” requirements. Any identified fraud was the exception, not the rule. Future fraud can be addressed on a case by case basis, retaining the existing “penalty” of forfeiting permits for 2 years, without punishing the vast majority of your neighbors who are honest and simply want and deserve the same rights and privileges as our neighbors living outside the impacted zone. Page 38 of 572 THANK YOU Page 39 of 572 Presentation to Hermosa Beach City Council October 28, 2025 Residential Parking Permit Program Nancy Schwappach - Item 17.a 1 REVISED Page 40 of 572 Residential Parking Permit data as of 2021 was obtained from the Staff Report for the 1/31/2022 Hermosa Beach City Council working session on parking (page 1 at left) and 2/28/2023 City Council meeting staff report This presentation: 1.Provides an overview of the inequities created by the changes in the residential parking permitprogram starting in 2023; 2.Exposes “fiction” around residential parking in the impacted zone and provides the facts; 3.Summarizes the changes made in 2023 and later; and 4.Requests those changes be reversed or, at thevery least, made more equitable. 2Page 41 of 572 These decisions should not be taken lightly – according to 2022 census data, these decisions impact approx. 43% of Hermosa Beach households •2022 Census # of total households in Hermosa Beach: 8926 •1/31/22 and 2/28/23 Staff Reports # of addresses obtaining residential parking permits in 2021: 3815 •Based upon this (imperfect) data, % of Hermosa Beach households which obtained residential parking permits in ‘21: 43% 3Page 42 of 572 Fiction vs Fact 1: FICTION:FACT: Having access to residential parking permits is a PRIVILEGE for families living in the impacted zone. Access to residential parking permits is a RIGHT afforded to families living or owning property in the impacted zone, to allow them, their guests, and their contractors street parking on a basis consistent with that enjoyed by families living outside the impacted zone. Based on testimony provided by long-time residents, when meters were installed, and one-hour restrictions were imposed, residents and property owners in the impacted zone were not intended to have their lives disrupted. They were promised parking permits, at a fee limited to recovering the costs of administering the program. 4Page 43 of 572 Fiction vs Fact 2: FICTION:FACT: Each parking permit denied a family in the impacted zone results in one street parking space available for non-permit holders Many permit holders use their parking permits only occasionally, preferring to park in their garage or driveway. 5Page 44 of 572 Fiction vs Fact 3: FICTION:FACT: The former means of proving ownership or residency led to rampant fraud The vast majority of permit holders are honest families. Fraud was the exception not the rule and can be managed on a case by case basis. 6Page 45 of 572 At the 1/31/22 working session on parking, and the 2/28/23 City Council meeting, staff provided data on the number of permits issued in 2021. These included the then available 1 landlord guest permit per unit. No further data was reported on addresses with “excessive” permits, and no specific data was provided as to the # of landlord guest permits – although it seems such data would have been readily available to staff and, I would think, be of interest to Council. Neither data nor a recommendation were provided regarding permits issued to those without driver’s license or registration at the Hermosa Beach address. 7Page 46 of 572 Impact Data – Number of permits issued in 2021 per address to 3815 total address Number of Permits ≥10 ≤5 ≤4 ≤3 Number of addresses: 12 3,680 3,548 3,224 Percent of addresses: 0.3%95%93%85% 8Page 47 of 572 At the 1/31/22 working session and 2/28/23 Council meeting, staff recommended limiting parking permits to 4 per address. Again, this was without providing any data as to the “excessive” permits, or data as to how many of the issued permits constituted landlord guest permits. Number of addresses Number of Permits Issued Actually Issued If allowed 4 permits Permits Issued over 4 900 1 1535 2 789 3 324 4 132 5 390 528 132 65 6 390 260 130 33 7 231 132 99 14 8 112 56 56 11 9 99 44 55 3 10 30 12 18 4 11 44 16 28 1 16 16 4 12 1 18 18 4 14 2 20 40 8 32 1 25 25 4 21 3815 1068 1665 597 If allowed 5 permits Permits issued over 5 325 65 165 66 70 42 55 44 15 15 20 24 5 11 5 13 10 30 5 20 675 330 •A limit of 4 permits per address would have impacted 267 households who had more than 4 permits in 2021 •In contrast, a limit of 5 permits per address would have impacted only 135 households 9Page 48 of 572 Instead of following staff recommendation, Council limited parking permits to 3 per address (with some “hardship” exceptions): Number of addresses Number of Permits Issued Actually Issued If allowed 3 permits Permits issued over 3 900 1 1535 2 789 3 324 4 1296 972 324 132 5 660 396 264 65 6 390 195 195 33 7 231 99 132 14 8 112 42 70 11 9 99 33 66 3 10 30 9 21 4 11 44 12 32 1 16 16 3 13 1 18 18 3 15 2 20 40 6 34 1 25 25 3 22 3815 2961 1773 1188 This decision alone impacted 591 households who had more than 3 permits in 2021, disrupting the lives of families living at 15% of the addresses in the impacted zone, and impacting:•more than 2x as many families than the 4 permit limit recommended by staff, and•more than 4x as many families whose lives would have been disrupted had a 5 permit per address limit been imposed. The decision requiring a driver’s license and vehicle registration at the Hermosa Beach address disrupted the lives of an unknown number of additional families 10Page 49 of 572 In addition to limiting permits to 3 per address, and entirely eliminating landlord guest permits, Council decided to: The latter restrictions completely disregard the needs, and unnecessarily disrupted the lives, of our neighbors who: •Reside part time in Hermosa Beach, maintaining a primary residence elsewhere. Our “part-time” neighbors pay the same taxes as “full-time” Hermosa Beach residents and contribute as much (or more) to our local economy when they are staying in their Hermosa Beach property. •Have legitimate security and/or privacy reasons to maintain a different mailing address. We should respect the security and privacy wants and needs of our neighbors. •Entirely eliminate the 1 day “event permit” program •Issue vehicle permits only to vehicles registered at the Hermosa Beach address. •Impose a new proof of residency requirement that the drivers license for the vehicle registrant show the Hermosa Beach address. 11Page 50 of 572 Requests: •Eliminate the limit on # of parking permits per address. •If not eliminated, increase the limit to 5 permits per address (including the guest permit). This would, as of 2021, have avoided disrupting the lives of at least 96% of the affected families. •Restore the 1 day event permits. Perhaps increase the cost nominally – NOT to the daily meter parking rate, which would defeat the purpose and punish residents in the restricted zone. Perhaps limit to 2-3 events a year. •Restore the landlord guest permit program but limit to 1 permit per property not per unit. •Restore old “proof of residency” requirements. Any identified fraud was the exception, not the rule. Future fraud can be addressed on a case by case basis, retaining the existing “penalty” of forfeiting permits for 2 years, without punishing the vast majority of your neighbors who are honest and simply want and deserve the same rights and privileges as our neighbors living outside the impacted zone. 12Page 51 of 572 THANK YOU 13Page 52 of 572 Homeless City Press Release 10/31/24 https://www.hermosabeach.gov/Home/Components/News/News/4107/ CITY OF HERMOSA BEACH PARTNERS WITH SOUTH BAY CITIES COUNCIL OF GOVERNMENTS ON FUNCTIONAL ZERO HOMELESS INITIATIVE •It has been a full year – what do the data show? Press Release Highlights: To achieve Functional Zero, the number of individuals placed in interim or permanent housing must be greater than the number of individuals who become homeless over a six-month period, and the homeless population must have a median duration on the streets of less than 90 days. •Where does HB stand on achieving this goal? Mobile Crisis Response: . . . . . The City is assessing its impact on reducing police demand and aiding homeless individuals to see if it can be expanded regionally. •Funding has ended – what did the assessment show? Cities participating in the Functional Zero program conduct weekly case conferencing with the SBCCOG’s Homeless Services team, at which time a roster of individuals is updated, and person-centric interventions are discussed. Using a framework designed by SBCCOG’s Homeless Services Manager Ronson Chu, data is examined at a macro level to evaluate the resource investments and opportunities. •Obviously, privacy and HIPAA concerns preclude providing reports by name – but where is the data describing, for example, the progress or outcome with“Individual A?” Nancy Schwappach - Item 17.e Page 53 of 572 From: Tiffany Soporito Sent: Tuesday, October 28, 2025 1:09 PM To: City Council <citycouncil@hermosabeach.gov>; Ann Yang <anny@hermosabeach.gov>; Steve Napolitano <snapolitano@hermosabeach.gov> Subject: holiday parking program You don't often get email from Learn why this is important Dear Mayor and City Council Members , I hope this message finds you well. As we approach the holiday season, I’d like to propose that the City Council consider approving free parking in our downtown area during the holiday period. This small gesture can have a big impact on our community: It encourages residents and visitors to shop locally, supporting our small businesses during their busiest and most important season. It creates a more welcoming and festive atmosphere downtown, helping to draw people to local events, restaurants, and shops. It demonstrates the City’s commitment to revitalizing and supporting our local economy while fostering community spirit. Many nearby towns have adopted similar “Free Holiday Parking” initiatives with great success. Offering free parking from Thanksgiving weekend through Christmas —this would be a meaningful and well-received gesture by both merchants and residents. Thank you for your consideration and continued support of our community. Tiffany M. Soporito Details Shoes & Accessories   Page 54 of 572 Page 55 of 572 On Oct 14, 2025, at 1:05 PM, Lori Ford <l > wrote: Hello Honorable City Council, Free Holiday Parking My husband Will and I, owners/operators of Gum Tree Shop and Cafe, are writing today in support of Free Holiday Parking for Four Weeks, November 27- December 25th. This beloved community tradition signals the holidays have arrived in the beach cities. Our customers come in so happy when they see the red bags on meters, and when we post it on our socials they are some of the most liked posts of the year! The free parking program with festive red bagged meters are so important during the crucial holiday season for downtown Hermosa businesses. South Bay residents have many shopping options during the holidays, and we need need to make the Hermosa experience the absolute best we can in order to stay competitive. After your last meter parking decision of a couple of weeks ago our meters in Hermosa are now the highest of the three beach cities downtown areas. HB meters $3 an hour MB meters $2.50 an hour RB meters $2 an hour Manhattan Village, The Point and Del Amo—Free Parking Always Please consider the impact you will have on our business community if you take away any days of the free holiday parking meters. And it’s not just the business community that will be affected, it’s your local residents who love this program. It’s a cherished holiday tradition in Hermosa Beach. Employee Parking Passes-----we would like to give some feedback on the new employee parking permit program. For 17 years we have purchased threePage 56 of 572 Page 57 of 572 1 CITY OF HERMOSA BEACH CITY COUNCIL MEETING MINUTES October 14, 2025 5:00 p.m. Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Mayor Rob Saemann, Mayor Pro Tem Mike Detoy, Councilmember Ray Jackson, Councilmember Michael D. Keegan, Councilmember Dean Francois Staff Present: Interim City Manager Steve Napolitano, Interim City Attorney Jason Baltimore, Administrative Services Director Brandon Walker, City Clerk Myra Maravilla, Community Development Director Alison Becker, Community Resources Director Lisa Nichols, Public Works Director Joe SanClemente, Police Chief Landon Phillips, Deputy City Clerk Reanna Guzman, Planning Manager Alexis Oropeza, Senior Management Analyst Kenneth Bales, Revenue Services Supervisor Paul Avila, Lead Special Events and Filming Coordinator Kalyn Kaemerle _____________________________________________________________________ 1. CLOSED SESSION—CALL TO ORDER 5:00 PM Mayor Saemann called the Closed Session meeting to order at 5:03 p.m. 2. ROLL CALL City Clerk Myra Maravilla announced a quorum. 3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA Mayor Saemann opened Public Comment. Virtual Public Comment: • Matt McCool 4. RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 5:06 p.m. 4.a MINUTES: Approval of minutes of Closed Session held on September 9, 2025 Page 58 of 572 2 4.b CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Cynthia Stafford, Human Resources Employee Organizations: Teamsters and Professional and Administrative Employees (PAE) 4.c CONFERENCE WITH LEGAL COUNSEL: Threatened Litigation Government Code Section 54956.9(d)(2) and (e)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 4.d CONFERENCE WITH LEGAL COUNSEL: Existing Litigation Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case) Name of Case: George Brunn v. City of Hermosa Beach Case Number: 23TRCV02212 Date of Filing: July 10, 2023 5. OPEN SESSION—CALL TO ORDER 6:00 PM Mayor Saemann called the Open Session to order at 6:07 p.m. 6. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Rick Koenig. 7. ROLL CALL City Clerk Maravilla announced a quorum. 8. CLOSED SESSION REPORT Interim City Attorney Jason Baltimore provided the Closed Session Report. No reportable action was taken. 9. ANNOUNCEMENTS—UPCOMING CITY EVENTS Mayor Saemann announced the following events: • Food Drive on October 20–25: The City will be joining the South Bay Community Coalition Against Hate in a food drive to collect food for the Richstone Family Center Nutrition Pantry, created in partnership with the Single Mom's Project, which distributes food twice a week to single mothers. Collection bins will be available at the Hermosa Beach Police Station, Community Center, and School District - Valley Campus. • Fall Paper Shredding & Compost Giveaway Event: The City will hold its Fall Paper Shredding & Compost Giveaway on Saturday, October 25th Page 59 of 572 3 from 8-11 a.m. at the Hermosa Beach Community Center. The event is free to all Hermosa Beach residents. Bring your important documents to be shredded onsite and pick up free compost for your garden - just remember to bring your own containers and shovels. 10. APPROVAL OF AGENDA Moved by: Councilmember Francois Seconded by: Councilmember Keegan To approve the order of the agenda, pull Consent Calendar item 15.d to be heard at the beginning of the meeting, and items 15.f and 15.h to be heard at the end of the meeting; and to table item 17.e to a future meeting. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 11. PROCLAMATIONS / PRESENTATIONS 11.a RECOGNIZING OCTOBER 19–25, 2025 AS UNITED AGAINST HATE WEEK Mayor Saemann read a proclamation recognizing October 19–25, 2025 as United Against Hate Week into the record. Representatives from the South Bay Coalition Against Hate Hildy Stern, Maggie Bove-LaMonica, and Scott Houston were presented with the proclamation and provided comments. 11.b RECOGNIZING OCTOBER 2025 AS BREAST CANCER AWARENESS MONTH AND OCTOBER 13, 2025 AS METASTATIC BREAST CANCER AWARENESS DAY Mayor Saemann invited Dana Richards and her friends to the podium to provide comments. Mayor Saemann read a proclamation into the record recognizing October 2025 as Breast Cancer Awareness Month and October 13, 2025 as Metastatic Breast Cancer Awareness Month Day. Councilmember Francois provided comments about the two proclamations that were presented. 12. PUBLIC COMMENT Mayor Saemann opened Public Comment. The following public comment was provided. In Person Public Comment: • Sarah Harper Page 60 of 572 4 • Jim Holtz • Alan Jauffret • Michael Kim • Rick Koenig • Justin Massey • Nancy Schwappach • Sam Edgerton • Rob Strokke • Victoria Iglol • An unidentified person spoke • Robert Aronoff • An unidentified person spoke Virtual Public Comment: • Kent Allen • Laura Pena • Jon Davis • Tama K. • Kristin Moreno • Matt McCool • Tony Higgins • Josh Krasnegor 13. CITY COUNCILMEMBER COMMENTS Mayor Pro Tem Detoy provided information about the Driveway Permit that is available to residents of single-family homes for a one-time cost of $170 to park in front of their residence, blocking their driveway. 14. UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND STANDING COMMITTEE DELEGATES/ALTERNATES No updates were provided. 15. CONSENT CALENDAR Page 61 of 572 5 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To hear items 15.d, 15.f, and 15.h separately and approve the balance of the Consent Calendar. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. Motion Carried 15.b CITY COUNCIL MEETING MINUTES Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To approve the minutes of Tuesday, September 30, 2025 Regular Meeting. Motion Carried 15.c CHECK REGISTERS - 25-AS-084 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To receive and file the check registers for the period of September 24, 2025 through October 2, 2025. The Administrative Services Director certifies the accuracy of the demands. Motion Carried 15.e PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES - 25-CR-075 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan Page 62 of 572 6 To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of September 2, 2025. Motion Carried 15.g APPROVAL OF THE COMMENCEMENT OF LONG-TERM AGREEMENT NEGOTIATIONS FOR THE AAU HERMOSA BEACH CHAMPIONSHIPS, AVP JUNIOR NATIONAL CHAMPIONSHIPS, AND JVA/BVCA NATIONAL CHAMPIONSHIPS - 25-CR-056 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To approve the Parks, Recreation, and Community Resources Advisory Commission’s (Commisson) recommendation for staff to commence LTA negotiations with the following organizations for their respective special events on the dates listed below for a two-year term with an option, at staff’s discretion, to extend the LTA for an additional one-year term for each organization’s special events in 2028 on dates to be determined: 1. JVA/BVCA for the JVA/BVCA National Championships from July 6 through July 12 in 2026 and 2027; 2. AAU for the AAU Hermosa Beach Championships from July 12 through July 19 in 2026 and 2027; and 3. AVP for the AVP Junior National Championships from July 19 through July 28 in 2026 and July 19 through July 27 in 2027. Motion Carried 15.d ADOPT AN ORDINANCE AMENDING HERMOSA BEACH MUNICIPAL CODE SECTION 10.36.010 TO INCREASE PARKING METER RATES - 25-AS-083 Item 15.d was pulled by Councilmember Francois to request that the City Council reconsider the increase of the parking meter rates to fifty cents instead of one dollar. In Person Public Comment: • An unidentified person spoke • An unidentified person spoke (she spoke under general public comment) • Sam Edgerton • An unidentified person spoke Page 63 of 572 7 • Sam Virtual Public Comment: • George Barks • Kristin Moreno • Tony Higgins Mayor Pro Tem Detoy provided comments. Councilmember Francois provided comments. Councilmember Keegan provided comments. Director Walker provided information. Mayor Saemann provided comments. Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To waive full second reading and adopt Ordinance No. ORD-25-1490 titled “An Ordinance amending Hermosa Beach Municipal Code Section 10.36.010 to increase parking meter rates”; and direct the City Clerk to print and publish a summary ordinance in a newspaper of general circulation within 15 days following adoption and post a copy on the City’s bulletin for 30 days. Ayes (3): Mayor Saemann, Mayor Pro Tem Detoy, and Councilmember Jackson Noes (2): Councilmember Keegan, and Councilmember Francois Motion Carried 15.f APPROVAL OF 2026 RETURNING IMPACT LEVEL III SPECIAL EVENT - 25-CR-070 Item 15.f was pulled by Mayor Francois to request additional information about scheduled "Nothing Weekends." Lead Special Events and Filming Coordinator Kalyn Kaemerle provided information. Virtual Public Comment: • Laura Pena • Anthony Higgins Moved by: Councilmember Jackson Seconded by: Mayor Pro Tem Detoy Page 64 of 572 8 To approve the Parks, Recreation, and Community Resources Advisory Commission’s recommendation to allow three Impact Level III returning special events and two “Nothing Weekends,” as proposed. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 15.h CONSIDERATION OF FORMING A JOINT CITY COUNCIL AND PUBLIC WORKS COMMISSION SUBCOMMITTEE TO EXPLORE THE ROLES AND RESPONSIBILITIES OF THE PUBLIC WORKS COMMISSION - 25-CMO-068 Item 15.h was pulled by Councilmember Keegan to request that the joint subcommittee be disbanded. Interim City Manager Steve Napolitano provided information. Mayor Pro Tem Detoy provided comments. Councilmember Francois provided comments. Mayor Saemann provided comments. Councilmember Jackson provided comments. Moved by: Councilmember Keegan Seconded by: Mayor Saemann To disband the joint subcommittee created by the City Council on September 30, 2025. SUBSTITUTE MOTION 1 Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Jackson To create a joint subcommitee composed of Councilmember Jackson and Mayor Saeamann with the addition of two Public Works commissioners, for the purpose of improving the Capital Improvement Program oversight process, disband the subcommittee on April 14, 2026, and report back to the City Council with findings thereafter. Ayes (3): Mayor Pro Tem Detoy, Councilmember Jackson, and Councilmember Francois Noes (2): Mayor Saemann, and Councilmember Keegan Motion Carried 16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M Page 65 of 572 9 Continued from meeting of September 30, 2025 16.a INTRODUCE AN ORDINANCE AMENDING SECTION 2.52.040 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO REVIEW OF PLANNING COMMISSION ACTIONS - 25-CDD-127 Community Development Director Alison Becker provided a presentation. Mayor Saemann asked various questions. Councilmember Jackson asked various questions. In Person Public Comment: • Nancy Schwappach • Sam Edgerton Virtual Public Comment: • Josh Krasnegor • Kent Allen Councilmember Francois provided comments. Councilmember Jackson provided comments. Mayor Saemann provided comments. City Clerk Maravilla provided information. Councilmember Keegan provided comments. Mayor Pro Tem Detoy provided comments. Councilmember Francois provided comments. Moved by: Councilmember Jackson Seconded by: Mayor Pro Tem Detoy To conduct a public hearing to consider amending Section 2.52.040 of the Hermosa Beach Municipal Code related to the review of Planning Commission actions; and introduce by title only and waive first reading of Ordinance No. ORD-25-1491 titled “An Ordinance of the City Council of the City of Hermosa Beach, California, Amending Section 2.52.040 of the Hermosa Beach Municipal Code related to review of Planning Commission actions; and finding the action to be exempt from CEQA”. Ayes (4): Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Noes (1): Mayor Saemann Page 66 of 572 10 Motion Carried 17. MUNICIPAL MATTERS 17.a ADOPT A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE MANAGEMENT GROUP EFFECTIVE JULY 1, 2025 – JUNE 30, 2028 - 25-AS-082 Human Resources Manager Tiffany Nguyen provided a presentation. Virtual Public Comment: • Laura Pena Councilmember Francois provided comments. Moved by: Mayor Pro Tem Detoy Seconded by: Councilmember Keegan To adopt Resolution No. RES-25-7523 approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Management Group for the Fiscal Years (FY) 2026-2028. Ayes (5): Mayor Saemann, Mayor Pro Tem Detoy, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Motion Carried 17.b CONSIDERATION OF A COMPLIMENTARY HOLIDAY PARKING PROGRAM - 25-CMO-067 Senior Management Analyst Ken Bales provided a presentation. Mayor Saemann asked various questions. Councilmember Keegan asked various questions. In Person Public Comment: • An unidentified person spoke Virtual Public Comment: • Jon David Councilmember Jackson asked various comments. Councilmember Keegan provided various comments. Mayor Pro Tem provided various comments. Councilmember Francois provided various comments. Page 67 of 572 11 Moved by: Mayor Saemann Seconded by: Councilmember Keegan To approve a 3-week complimentary holiday parking program and direct staff to work with the Chamber of Commerce to determine the start date of the 3-week program and bring back a report under "Informational Items" for City Council. Ayes (3): Mayor Saemann, Councilmember Jackson, and Councilmember Keegan Noes (2): Mayor Pro Tem Detoy, and Councilmember Francois Motion Carried 17.c CONSIDERATION OF A POSITION ON LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY C LINE EXTENSION ROUTE INTO TORRANCE - 25-CMO-066 Senior Management Analyst Ken Bales provided a presentation. Councilmember Francois asked various questions. In Person Public Comment: • Colleen Villegas • Holly Osborne • Bill Hall • Janette Kurth • Wayne Craig • Doug Boswell • Brandon Lim • Chelsea Schreiber • Karen Ruby • Bob Wolfe • Kim Gillen • Niki Mitchell • Carolyn Petty • Vince B. Virtual Public Comment: Page 68 of 572 12 • Brianna E. • Matt McCool • Kristin Moreno • Patrick • John • Sam V. Councilmember Francois provided comments. Councilmember Keegan provided comments. Councilmember Jackson provided comments. Mayor Saemann provided comments. Moved by: Councilmember Francois Seconded by: Mayor Saemann To take a position on the Los Angeles County Metropolitan Transportation Authority (Metro) C Line extension into Torrance to support the Hawthorne route and authorize the Interim City Manager to provide a letter representing the City’s position to the Metro Board. Ayes (4): Mayor Saemann, Councilmember Jackson, Councilmember Keegan, and Councilmember Francois Noes (1): Mayor Pro Tem Detoy Motion Carried 17.d REVIEW OF THE CITY’S RESIDENTIAL AND EMPLOYEE PARKING PERMIT PROGRAMS - 25-AS-080 Item 17.d was tabled to the October 28, 2025 City Council meeting. However Mayor Saemann opened Public Comment to provide members of the public, who were waiting for the item to be heard, an opportunity to be heard. In Person Public Comment: • Brad Scott • John Burry • Carolyn Petty • Vince Page 69 of 572 13 17.e DISCUSSION REGARDING AMENDING THE HISTORIC RESOURCES PRESERVATION ORDINANCE - 25-CDD-147 Item 17.e was tabled to a future City Council meeting. No date was specified. 17.f INTRODUCE AN ORDINANCE TO AMEND SECTIONS OF TITLE 2 OF THE HERMOSA BEACH MUNICIPAL CODE TO UPDATE THE TERMS OF OFFICE, APPOINTMENT, AND RESPONSIBILITIES OF CITY COMMISSIONS - 25-CCO-042 Item 17.f was tabled to the October 28, 2025 City Council meeting. 18. FUTURE AGENDA ITEMS Councilmember Keegan requested support to discuss the cost of outdoor encroachments on City property outside of the Pier Avenue corridor. No support was provided for this request. 18.a TENTATIVE FUTURE AGENDA ITEMS - 25-CMO-070 19. CITY MANAGER REPORT Interim City Manager Steve Napolitano provided the City Manager Report. 20. INFORMATIONAL ITEMS 21. ADJOURNMENT The meeting was adjourned at 11:10 p.m. in memory of Patricia Spiritus Benz who passed on October 5th after battling pancreatic cancer for nearly 10 years. Patricia was wife to former Mayor and Councilmember Robert "Burgie" Benz and mother to Shelby Benz. Councilmembers Francois and Keegan extended their condolences to the friends and family of Patricia Spiritus Benz and provided comments. Page 70 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-AS-086 Honorable Mayor and Members of the Hermosa Beach City Council CHECK REGISTERS (Administrative Services Director Brandon Walker) Recommended Action: Staff recommends City Council receive and file the check registers for the period of October 8, 2025 through October 15, 2025. The Administrative Services Director certifies the accuracy of the demands. Attachments: 1. Check Register 10/8/2025 2. Check Register 10/15/2025 Respectfully Submitted by: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Henry Chao, Finance Manager Approved: Steve Napolitano, Interim City Manager Page 71 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 1 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110149 10/8/2025 10-33 INDUSTRIES 0006 FENDER GUARDS FOR PD VEHICLES23785 715-2101-4311 10,258.69 Total : 10,258.6923785 110150 10/8/2025 ADMINISTRATIVE SERVICES CO OP 250809 TAXI VOUCHER PROGRAM - AUG2511437 145-3404-4201 1,457.79 145-3853 -64.00 Total : 1,393.7911437 110151 10/8/2025 AMERICAN BINDING PRODUCTS 44325 LAMINATING POUCHES12745 001-4202-4305 281.64 001-4202-4305 23.66 Total : 305.3012745 110152 10/8/2025 ARROWHEAD EVALUATION SERVICES 662619-01 LATE CANCELLATION - MEDICAL EVALUATION21673 001-1203-4320 850.00 Total : 850.0021673 110153 10/8/2025 AT&T 585127 TOWER/AREA SEARCH00321 001-2101-4304 95.00 Total : 95.0000321 110154 10/8/2025 ATHENS SERVICES 20303731 PD SHREDDING SERVICE/OCT2516660 001-2101-4309 86.67 Total : 86.6716660 110155 10/8/2025 ATLANTIC SIGNAL, LLC INV6272 SWAT GEAR23808 170-2105-5402 6,370.48 170-2105-5402 630.20 Total : 7,000.6823808 110156 10/8/2025 ATLAS BACKFLOW 47800 BACKFLOW TESTING OF 3 LOCATIONS23678 001-6101-4201 240.00 Total : 240.0023678 110157 10/8/2025 BEACH TIME SPORTS LLC PO44680 INSTRUCTOR PYMT CLASSES THRU 10.16.2523312 001-4601-4221 2,418.19 Total : 2,418.1923312 Attachment 1Page 72 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 2 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110158 10/8/2025 CANTEEN SOC284365 PD COFFEE SERVICE/DELIVERY/SEPT2523324 001-2101-4305 28.89 001-2101-4306 28.90 Total : 57.7923324 110159 10/8/2025 CAPITAL LIGHTING AND ELECTRIC 497976 MR#512006 ELECTRICAL MAINT SUPPLIES21720 105-2601-4309 963.84 Total : 963.8421720 110160 10/8/2025 CDWG AG2HK8S CYBERSECURITY LOG STORAGE/AUG2509632 715-1206-4201 193.14 MAT REQ 909779 PRINTER TONER/INKAG3E93Y 715-1206-4305 1,342.63 Total : 1,535.7709632 110161 10/8/2025 CHARTER COMMUNICATIONS 188398801092125 CITY HALL CABLE/OCT2520236 715-4204-4201 121.62 Total : 121.6220236 110162 10/8/2025 CONSULTANTS INC., JOHN M CRUIKSHANK 19741 PIER ASSESSMENT/PERMITS/CONST SVS/AUG2513840 191-8623-4201 9,648.00 Total : 9,648.0013840 110163 10/8/2025 COUNTY OF LOS ANGELES REPW25090801540 ARTESIA BLVD TRAFFIC SIGNAL MAINT/AUG2500879 001-3104-4251 239.09 Total : 239.0900879 110164 10/8/2025 COUNTY OF LOS ANGELES AR0543594 CLARK BUILDING PERMIT12964 301-8689-4201 762.00 Total : 762.0012964 110165 10/8/2025 COUNTY OF LOS ANGELES C0013648 FIRE PROTECTION SERVICES/NOV2520781 001-2202-4251 574,215.00 Total : 574,215.0020781 110166 10/8/2025 DE LORENZO MARBLE & TILE, INC.8625 VETERANS MEMORIAL REPAIRS10867 001-2120 2,000.00 Total : 2,000.0010867 110167 10/8/2025 EMPATHIA PACIFIC,INC.121831 EAP SERVICES/JUL-SEPT2523590 Page 73 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 3 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110167 10/8/2025 (Continued)EMPATHIA PACIFIC,INC.23590 001-1203-4201 1,566.00 Total : 1,566.0023590 110168 10/8/2025 ENCODEPLUS, LLC 3268 MR#591386 CODIFICATION SERVICES22221 001-1121-4201 22.00 Total : 22.0022221 110169 10/8/2025 ENGINEERING SERVICE, HCI ENVIRONMENTAL &41590 LABOR FOR RANGE RENOVATION23781 001-2101-4201 3,795.00 Total : 3,795.0023781 110170 10/8/2025 ESRI 900108750 ARCGIS ONLINE CREDITS13075 715-1206-4201 120.00 Total : 120.0013075 110171 10/8/2025 EYEP SOLUTIONS INC.25-463 LPR EQUIPMENT & WARRANTY23690 150-8685-4201 79,307.86 Total : 79,307.8623690 110172 10/8/2025 FEDEX OFFICE 101600060871 MR#435407 PRINTING SERVICES06293 001-1203-4305 15.74 001-4202-4305 56.25 001-1203-4305 1.62 001-4202-4305 5.76 MR#806749 PRINTING SERVICES101600100420 001-1101-4305 4.63 MR#806747 PRINTING SERVICES101600111848 001-1101-4305 6.27 Total : 90.2706293 110173 10/8/2025 FJR PACIFIC, INC.30714 AC REPAIR IN THE ELECTRICAL ROOM IN PD21217 001-4204-4201 1,575.00 QUARTERLY AC MAINTENANCE/SEPT2531063 001-4204-4201 1,855.00 Total : 3,430.0021217 110174 10/8/2025 FUJISAKI, RANDY TR1236 PER DIEM - IACP 10.17-10.21.2519474 001-2101-4317 225.00 Page 74 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 4 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 225.00 110174 10/8/2025 FUJISAKI, RANDY19474 110175 10/8/2025 GUILLEN, JESSICA PO43567 PER DIEM - PEER SUPPORT TRAINING22893 001-2101-4313 75.00 Total : 75.0022893 110176 10/8/2025 HERCULES INDUSTRIES, INC.127947 LOCKS USED THROUGHOUT THE CITY11933 001-4204-4309 593.00 Total : 593.0011933 110177 10/8/2025 IPS GROUP INC INV115002 PARKING METER CC FEES/AUG2519314 001-3302-4201 21,238.88 001-3304-4201 1,159.13 001-3305-4201 1,665.13 METER EQUIPMENTINV115684 001-3302-4201 419.33 001-3302-4201 39.39 PARKING METER CC FEES/SEPT25INV116261 001-3304-4201 936.46 001-3305-4201 1,236.88 001-3302-4201 19,772.34 Total : 46,467.5419314 110178 10/8/2025 JUAREZ, MARCOS TR1195 PER DIEM - IACP 10.17-10.21.2523004 001-2101-4317 215.00 Total : 215.0023004 110179 10/8/2025 LEARNED LUMBER Acct 1126 MAINTENANCE SUPPLIES/SEPT2500167 001-3104-4309 198.81 001-6101-4309 805.06 Total : 1,003.8700167 110180 10/8/2025 MAIN STREET TOURS 1276 EXCURSION TRANSPORTATION10045 145-3409-4201 1,312.50 Total : 1,312.5010045 110181 10/8/2025 MARINE MAMMAL CARE CENTER HB-1002 MARINE MAMMAL CARE & REHAB/FY2623434 001-1201-4201 35,000.00 Total : 35,000.0023434 Page 75 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 5 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110182 10/8/2025 MARQUEZ-VIRAMONTES, MARIA TR1216 PER DIEM - IACP 10.17-10.21.2522038 001-2101-4317 215.00 TRAVEL CLOSEOUT - WLLE CONFTR1220 001-2101-4317 148.40 Total : 363.4022038 110183 10/8/2025 MBM GEAR 69107 SKECHERS WALK CITY TEAM T-SHIRTS22400 001-1203-4305 309.00 001-1203-4305 29.62 Total : 338.6222400 110184 10/8/2025 MCDERMOTT, GARRETT TR1197 PER DIEM - IACP 10.17-10.21.2516613 001-2101-4317 215.00 Total : 215.0016613 110185 10/8/2025 MERCHANTS LANDSCAPE SERVICES 65171 CITYWIDE LANDSCAPE SERVICES/AUG2518071 001-6101-4201 36,869.82 105-2601-4201 11,777.81 EXTRA LANDSCAPE SERVICES/AUG2565219 105-2601-4201 3,682.94 EXTRA LANDSCAPE SERVICES/AUG2565220 105-2601-4201 7,228.13 EXTRA LANDSCAPE SERVICES/AUG2565221 105-2601-4201 1,032.59 Total : 60,591.2918071 110186 10/8/2025 MOST DEPENDABLE FOUNTAINS INV86410 PART FOR SHOWERS ON THE BEACH11454 001-6101-4309 549.00 001-6101-4309 52.07 Total : 601.0711454 110187 10/8/2025 MUNISERVICES LLC INV06-021655 UUT AUDIT SERVICES/JUL-SEPT2510324 001-1202-4201 2,641.25 Total : 2,641.2510324 110188 10/8/2025 NETRIX LLC CI-024647 IT SUPPORT SERVICES/OCT2511539 715-1206-4201 30,558.88 MANAGED CYBERSECURITY SVS/OCT25CI-024650 715-1206-4201 5,075.00 Page 76 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 6 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 35,633.88 110188 10/8/2025 NETRIX LLC11539 110189 10/8/2025 NV5, INC 469093 GREENWICH VILLAGE UUAD/JUL2521033 001-2133 2,350.00 Total : 2,350.0021033 110190 10/8/2025 ODP BUSINESS SOLUTIONS, LLC 439509324001 MAT REQ 804979/OFFICE SUPPLIES13114 001-4202-4305 24.24 MAT REQ 804979/OFFICE SUPPLIES439510157001 001-4202-4305 17.82 MAT REQ 804979/OFFICE SUPPLIES439510165001 001-4202-4305 16.30 MAT REQ 804978/OFFICE SUPPLIES440214401001 001-4202-4305 33.35 MAT REQ 804978/OFFICE SUPPLIES440214749001 001-4202-4305 19.79 MAT REQ 806466/OFFICE SUPPLIES441352967001 001-4601-4305 53.88 MAT REQ 806466/OFFICE SUPPLIES441377554001 001-4601-4305 7.01 MAT REQ 804980/OFFICE SUPPLIES441803473001 001-4202-4305 76.10 MAT REQ 804980/OFFICE SUPPLIES441803780001 001-4202-4305 3.28 MAT REQ 804980/OFFICE SUPPLIES441803785001 001-4202-4305 15.98 MAT REQ 804981/OFFICE SUPPLIES441821586001 001-4202-4305 14.68 MAT REQ 804981/OFFICE SUPPLIES441822034001 001-4202-4305 76.02 MAT REQ 804982/OFFICE SUPPLIES441823320001 001-4202-4305 76.02 MAT REQ 804982/OFFICE SUPPLIES441823725001 001-4202-4305 25.03 MAT REQ 804983/OFFICE SUPPLIES441830064001 001-4202-4305 76.68 MAT REQ 804983/OFFICE SUPPLIES441834077001 001-4202-4305 10.74 Page 77 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 7 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 546.92 110190 10/8/2025 ODP BUSINESS SOLUTIONS, LLC13114 110191 10/8/2025 OLYMPIC AUTO CENTER 14669 MR#805148 AUTO REPAIR HB1200093 715-2101-4311 2,503.35 Total : 2,503.3500093 110192 10/8/2025 PARKMOBILE, LLC US032-2025-001256 PAY-BY-APP PARKING FEES/AUG2523018 001-3302-4201 2,519.52 001-3304-4201 2,408.21 001-3305-4201 1,492.27 PAY-BY-APP PARKING FEES/SEPT25US032-2025-001652 001-3304-4201 1,964.18 001-3305-4201 1,063.02 001-3302-4201 2,098.55 Total : 11,545.7523018 110193 10/8/2025 PECKHAM & MCKENNEY 2 CM EXEC RECRUITMENT - PYMT 2 OF 323899 001-1203-4201 10,000.00 Total : 10,000.0023899 110194 10/8/2025 PEGASUS STUDIOS 1042 VIDEO BROADCASTING SERVICES/SEPT2523226 001-1121-4201 5,741.57 Total : 5,741.5723226 110195 10/8/2025 PHILLIPS, LANDON TR1196 PER DIEM - IACP 10.17-10.21.2511574 001-2101-4317 250.00 Total : 250.0011574 110196 10/8/2025 PLATA, YUNUEN PO44661 TUITION REIMBURSEMENT18411 001-2101-4317 49.00 Total : 49.0018411 110197 10/8/2025 PRUDENTIAL OVERALL SUPPLY Cust#1275405 YARD UNIFORMS, TOWELS, & MATS/SEPT2517676 001-2101-4309 75.04 001-3104-4309 81.36 001-3302-4309 67.56 001-4202-4314 427.87 001-4204-4309 132.38 715-4206-4309 52.42 Page 78 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 8 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 836.63 110197 10/8/2025 PRUDENTIAL OVERALL SUPPLY17676 110198 10/8/2025 RACE COMMUNICATIONS RC1809868 CITY HALL & YARD FIBER INTERNET/OCT2522179 715-1206-4201 2,040.00 Total : 2,040.0022179 110199 10/8/2025 RECWEST OUTDOOR PRODUCTS, INC.20785 MEMORIAL BENCH FOR THE GREENBELT20603 301-8604-4201 1,717.00 301-8604-4201 559.12 Total : 2,276.1220603 110200 10/8/2025 RYDIN DECAL PS-INV134587 WHITE HANG TAGS FOR LOT PERMITS09870 001-1204-4305 780.00 001-1204-4305 69.42 Total : 849.4209870 110201 10/8/2025 SAFEWAY INC VONS ACCT 150882 MEETING REFRESHMENTS 10.2.2516425 001-4601-4317 19.15 Total : 19.1516425 110202 10/8/2025 SHERWIN-WILLIAMS CUST 4251-1921-1 PAINTING SUPPLIES/SEPT2517903 001-4204-4309 221.96 Total : 221.9617903 110203 10/8/2025 SMART & FINAL ACCT 322063 REFRESHEMENTS&CLEANING SUPPLIES/SEPT2500114 001-1101-4305 51.88 001-2101-4305 207.80 001-2101-4306 95.09 001-4601-4308 38.48 001-4601-4328 50.41 Total : 443.6600114 110204 10/8/2025 SORIANO, NATHAN TR1237 PER DIEM - IACP 10.17-10.21.2523264 001-2101-4317 225.00 Total : 225.0023264 110205 10/8/2025 SOUTHERN CALIFORNIA EDISON CO 419553 CONST SVS FOR GREENWICH VILLAGE UUAD00159 313-8114-4201 116,963.09 Total : 116,963.0900159 Page 79 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 9 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110206 10/8/2025 SPECIALIZED ELEVATOR SERVICES 89361 PARKING STRUCTURE ELEVATOR MAINT/OCT2521538 001-3304-4201 230.84 CITY HALL ELEVATOR MAINTENANCE/OCT2589362 001-4204-4201 222.62 Total : 453.4621538 110207 10/8/2025 STAFFORD HR CONSULTING, LLC 006-027 LABOR RELATIONS SERVICES/AUG2522586 001-1203-4201 6,956.25 Total : 6,956.2522586 110208 10/8/2025 TANABE, SEAN TR1235 PER DIEM - IACP 10.17-10.21.2519956 001-2101-4317 225.00 Total : 225.0019956 110209 10/8/2025 T-MOBILE ACCT 267037374 COMM RES CELL PHONES/SEPT2519082 001-4601-4304 220.65 Total : 220.6519082 110210 10/8/2025 TORRANCE AUTO PARTS ACCT 2250 AUTO REPAIR/MAINTENANCE PARTS/SEPT2516735 715-2101-4311 456.22 715-3104-4311 50.24 715-3302-4311 261.63 715-4202-4311 104.61 001-2021 16.17 001-2022 -16.17 Total : 872.7016735 110211 10/8/2025 UNDERGROUND SERVICE ALERT 920250343 UNDERGROUND SERVICE ALERTS/SEPT2508207 160-3102-4201 116.00 Total : 116.0008207 110212 10/8/2025 UNITED STATES PLASTIC CORP 7749466 FUEL TANK FOR THE JETTER23897 715-3102-4311 171.37 715-3102-4311 17.57 Total : 188.9423897 110213 10/8/2025 US ARMOR 50987 VEST REPLACEMENTS FOR CSO'S09374 001-2101-4314 9,447.90 001-2101-4314 948.47 Page 80 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 10 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 10,396.37 110213 10/8/2025 US ARMOR09374 110214 10/8/2025 VRC COMPANIES, LLC 5539839 RECORDS STORAGE/OCT2522955 001-1121-4201 262.73 Total : 262.7322955 110215 10/8/2025 WILLDAN FINANCIAL SERVICES 010-063586 GREENWICH DISTRICT ADMIN FEES/JUL-SEPT2515188 313-8114-4201 1,250.00 Total : 1,250.0015188 9673135 9/4/2025 PITNEY BOWES INC Wire date 9.4.25 POSTAGE METER REFILL 9.3.2513838 001-1208-4305 2,000.00 Total : 2,000.0013838 17146255 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700057262780 ELECTRICITY/AUG2500159 105-2601-4303 97.76 Total : 97.7600159 17146635 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700156101336 ELECTRICITY/AUG2500159 001-4204-4303 21,821.13 001-6101-4303 229.00 Total : 22,050.1300159 17146904 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700222378305 ELECTRICITY/AUG2500159 001-6101-4303 3,254.52 Total : 3,254.5200159 17146956 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700234897163 ELECTRICITY/AUG2500159 001-3304-4303 7,035.26 Total : 7,035.2600159 17147157 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700296306651 ELECTRICITY/AUG2500159 105-2601-4303 14.38 Total : 14.3800159 17147183 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700304673105 ELECTRICITY/AUG2500159 160-3102-4201 125.64 Total : 125.6400159 17147215 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700313445137 ELECTRICITY/AUG2500159 Page 81 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 11 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 17147215 9/16/2025 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 105-2601-4303 19,464.04 Total : 19,464.0400159 17147292 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700338055956 ELECTRICITY/AUG2500159 001-4204-4303 1,348.09 Total : 1,348.0900159 17147428 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700371314327 ELECTRICITY/AUG2500159 105-2601-4303 219.79 Total : 219.7900159 17147491 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700382668983 ELECTRICITY/AUG2500159 001-3104-4303 772.08 Total : 772.0800159 17149888 9/16/2025 SOUTHERN CALIFORNIA EDISON CO 700915693380 ELECTRICITY/AUG2500159 001-4204-4303 2,816.82 Total : 2,816.8200159 19452875 9/10/2025 HOME DEPOT CREDIT SERVICES Acct Ending 5596 MAINTENANCE SUPPLIES/AUG25~03432 001-3104-4309 675.07 001-4204-4309 861.17 001-3104-4309 2,310.34 001-4204-4309 258.23 001-4601-4308 95.77 001-4601-4201 55.26 001-6101-4309 433.00 001-2021 80.76 001-2022 -80.76 Total : 4,688.8403432 20195941 9/17/2025 EXXON MOBIL BUSINESS FLEET 107335102 VEHICLE FUEL 8.7.25-9.9.2510668 715-3104-4310 592.46 001-1250 74.15 715-3302-4310 2,276.54 715-4202-4310 98.72 715-2101-4310 3,204.04 715-4204-4310 460.71 715-4206-4310 319.02 Page 82 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 12 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 20195941 9/17/2025 (Continued)EXXON MOBIL BUSINESS FLEET10668 715-6101-4310 239.23 Total : 7,264.8710668 30877127 9/12/2025 CALPERS FISCAL SERVICES DIV PO44504 GASB 68 REPORTS & SCHEDULES15230 001-1202-4201 700.00 Total : 700.0015230 71002240 9/2/2025 ATHENS ADMINISTRATORS Wire date 9.2.25B WORKERS COMP CLAIMS/AUG25B23101 705-1217-4324 25,642.77 Total : 25,642.7723101 71002472 9/4/2025 CA JOINT POWERS INSURANCE AUTH Wire date 9.4.25 LIABILITY CLAIMS REIMB/AUG2508904 705-1209-4324 3,700.00 Total : 3,700.0008904 73003368 9/2/2025 ATHENS ADMINISTRATORS Wire date 9.2.25A WORKERS COMP CLAIMS/AUG25A23101 705-1217-4324 10,383.43 Total : 10,383.4323101 74016833 9/18/2025 ATHENS ADMINISTRATORS Wire date 9.18.25 WORKERS COMP CLAIMS/SEPT25A23101 705-1217-4324 7,704.82 Total : 7,704.8223101 513180932 9/18/2025 ADMINSURE AS AGENT FOR THE Wire date 9.18.25B WORKERS COMP CLAIMS 8.18-8.28.2514691 705-1217-4324 9,840.70 Total : 9,840.7014691 514820027 9/18/2025 ADMINSURE AS AGENT FOR THE Wire date 9.18.25 LIABILITY CLAIMS REIMB/AUG2514691 705-1209-4324 53,670.61 Total : 53,670.6114691 516770932 9/18/2025 ADMINSURE AS AGENT FOR THE Wire date 9.18.25A WORKERS COMP CLAIMS 8.11-8.15.2514691 705-1217-4324 6,969.68 Total : 6,969.6814691 Bank total : 1,253,366.93 89 Vouchers for bank code :boa 1,253,366.93Total vouchers :Vouchers in this report 89 Page 83 of 572 10/08/2025 Check Register CITY OF HERMOSA BEACH 13 2:23:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount Page 84 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 1 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110216 10/15/2025 AARDVARK INV2500852 SWAT GEAR21348 170-2105-5402 10,350.00 170-2105-5402 1,002.30 Total : 11,352.3021348 110217 10/15/2025 ADAMSON POLICE PRODUCTS INV436576 RIFLE MAGAZINES23723 170-2105-5401 2,615.00 170-2105-5401 251.55 MAG POUCHESINV436997 170-2105-5401 1,052.00 170-2105-5401 100.62 Total : 4,019.1723723 110218 10/15/2025 ALDERHORST INTERNATIONAL LLC 123753 K9 SERVICE DOG23900 170-2105-4201 13,150.00 170-2105-4201 999.75 Total : 14,149.7523900 110219 10/15/2025 ALDERHORST INTERNATIONAL LLC 123828 K9 HANDLER COURSE23900 170-2105-4201 6,000.00 Total : 6,000.0023900 110220 10/15/2025 ALDERHORST INTERNATIONAL LLC 123829 AGITATOR SEMINAR23900 170-2105-4201 700.00 Total : 700.0023900 110221 10/15/2025 AQUA FLO SI2615460 MR#989955 IRRIGATION SUPPLIES09366 001-6101-4309 599.69 Total : 599.6909366 110222 10/15/2025 AT&T 585945 AREA SEARCH REQUEST00321 001-2101-4304 95.00 Total : 95.0000321 110223 10/15/2025 AT&T MOBILITY 287301168383X1010202 EOC&COMMUNICATIONS CELL PHONE/SEPT2513361 001-1201-4305 99.90 Total : 99.9013361 110224 10/15/2025 ATHENS SERVICES 19909453 CITYWIDE SWEEPING & PORTER SVS/JUL2516660 Attachment 2Page 85 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 2 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110224 10/15/2025 (Continued)ATHENS SERVICES16660 001-3301-4201 12,634.33 001-3304-4201 1,740.87 001-3104-4201 18,958.70 001-6101-4201 1,856.26 STEAM CLEANING SERVICES/JUL2519909453A 001-3301-4201 7,475.02 001-3304-4201 1,203.54 001-3104-4201 702.22 SCRUBBER SERVICES/JUL2519909453B 001-3301-4201 7,279.92 001-3304-4201 940.54 CITYWIDE SWEEPING & PORTER SVS/AUG2520100358 001-3301-4201 12,634.33 001-3304-4201 1,740.87 001-3104-4201 18,958.70 001-6101-4201 1,856.26 STEAM CLEANING SERVICES/AUG2520100358A 001-3301-4201 7,475.02 001-3304-4201 1,203.54 001-3104-4201 702.22 SCRUBBER SERVICES/AUG2520100358B 001-3301-4201 7,279.92 001-3304-4201 940.54 Total : 105,582.8016660 110225 10/15/2025 BEVINS, RIAN PO42435 EMPLOYEE PARKING PERMIT REFUND23474 001-3843 175.00 Total : 175.0023474 110226 10/15/2025 BIRENBAUM, DAVID Parcel 4184 013 240 STREET LIGHT & SEWER TAX REBATE/202420579 001-6871 142.37 105-3105 24.61 Total : 166.9820579 110227 10/15/2025 BLUE DIAMOND MATERIALS 4345062 MAT REQ 898129 ASPHALT06409 001-3104-4309 116.34 Total : 116.3406409 Page 86 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 3 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110228 10/15/2025 BOB BARKER COMPANY, INC.INV2173939 JAIL SUPPLIES08763 001-2101-4306 164.69 001-2101-4306 16.05 Total : 180.7408763 110229 10/15/2025 BPR INC.20189867-RET RETENTION - SIDEWALK PROJECT23731 115-2024 3,740.10 Total : 3,740.1023731 110230 10/15/2025 BRYANT, MARY T Parcel 4169 034 013 SEWER & STREET LIGHT TAX REBATE/202423393 001-6871 142.37 105-3105 24.61 Total : 166.9823393 110231 10/15/2025 BUCHALTER, A PROFESSIONAL CORP 1445238 HR LEGAL SVS/GENERAL/SEPT2522693 001-1203-4201 127.50 Total : 127.5022693 110232 10/15/2025 CAHALAN, ERIC TR1047 AIR FARE FOR IACP CONF/BOSTON, MA13157 001-2101-4317 546.96 Total : 546.9613157 110233 10/15/2025 CALIFORNIA MARKING DEVICE 7576 MR#990655 STAMPS00262 001-2101-4306 92.19 Total : 92.1900262 110234 10/15/2025 CDWG AF96L8H PRINTER FOR BRIEFING RM09632 001-2101-4305 716.68 001-2101-4305 69.88 PRINTER WARRANTYAG1CT2F 001-2101-4305 165.68 Total : 952.2409632 110235 10/15/2025 CHARTER COMMUNICATIONS 241350501100125 HD PEG CHANNEL 8/OCT2520236 715-1206-4201 636.00 Total : 636.0020236 110236 10/15/2025 CHARTER COMMUNICATIONS 188398601092125 1301 HERMOSA/540 PIER CONNECTION/OCT2520236 001-2101-4304 294.80 Page 87 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 4 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 294.80 110236 10/15/2025 CHARTER COMMUNICATIONS20236 110237 10/15/2025 CHARTER COMMUNICATIONS 188398201092125 1301 HERMOSA/RRC CONNECTION/OCT2520236 001-2101-4304 150.00 Total : 150.0020236 110238 10/15/2025 CONSULTANTS INC., JOHN M CRUIKSHANK 19780 PIER ASSESSMENT/PERMITS/CONST SVS/SEPT2513840 191-8623-4201 31,872.00 Total : 31,872.0013840 110239 10/15/2025 DALEY, AARON Incident#82696 AMBULANCE TRANSPORT FEE REFUND23566 001-3840 1,335.60 Total : 1,335.6023566 110240 10/15/2025 DELTA ELECTRIC LLC PYMT APP#1 BASE 3 ELECTRICAL UPGRADES/SEPT2523891 301-8623-4201 20,187.50 Total : 20,187.5023891 110241 10/15/2025 DOVE, GUY TR1192 M6 HOTEL REIMB SLI COURSE MODULE 619358 001-2101-4317 766.31 PER DIEM - SUP LEADERSHIP INSTITUTETR1192 M8 001-2101-4312 125.00 Total : 891.3119358 110242 10/15/2025 EASY READER STMT 5772 MAT REQ 591685 LEGAL ADS - SEPT2500181 001-1121-4323 485.64 Total : 485.6400181 110243 10/15/2025 EXPRESS ENVIRONMENTAL CORP 2510054 PAINT WASTE REMOVAL08625 001-3104-4201 3,335.00 Total : 3,335.0008625 110244 10/15/2025 FLYING LION, INC.2617 DRONE LEASE & FAA REPORTING/OCT2521402 153-2106-4201 1,775.00 Total : 1,775.0021402 110245 10/15/2025 FRANCOIS, DEAN PO42955 TRAVEL REIMB - CAL CITIES CONFERENCE22778 001-1101-4317 42.38 Total : 42.3822778 Page 88 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 5 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110246 10/15/2025 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/OCT2519884 001-2101-4304 921.02 Total : 921.0219884 110247 10/15/2025 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/OCT2519884 001-2101-4304 120.70 Total : 120.7019884 110248 10/15/2025 GCP WW HOLDCO LLC 0092686-IN MR#804989 YARD STAFF BOOTS/VARTZAR23922 001-4202-4314 250.00 Total : 250.0023922 110249 10/15/2025 GIGER, CARMEN PO42426 CITATION (31038831) REFUND - VOIDED23481 001-3302 38.00 Total : 38.0023481 110250 10/15/2025 GLOBAL CARE MEDICAL GROUP Incident#22416891 AMBULANCE TRANSPORT FEE REFUND23571 001-3840 124.05 Total : 124.0523571 110251 10/15/2025 HAJOCA CORPORATION S17668988.001 MR#611771 PLUMBING SUPPLIES13330 001-6101-4309 728.92 Total : 728.9213330 110252 10/15/2025 HARDY & HARPER, INC.24416 RET RETENTION - STREET IMPROVEMENTS PROJECT13373 115-8105-4201 53,220.49 146-8105-4201 31,658.45 147-8105-4201 42,000.00 148-8105-4201 28,705.25 190-8695-4201 16,165.81 122-8105-4201 5,449.01 Total : 177,199.0113373 110253 10/15/2025 HONDA MD INC, STEPHAN T 00187923 DETAINEE BLOOD DRAWS/AUG2515141 001-2101-4201 127.20 Total : 127.2015141 110254 10/15/2025 JUAREZ, MARCOS PO44699 MILEAGE REIMB-FTO TRAINING 9.15-1923004 001-2101-4317 175.00 Page 89 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 6 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 175.00 110254 10/15/2025 JUAREZ, MARCOS23004 110255 10/15/2025 KAISER FOUNDATION HEALTH PLAN Run#331150 AMBULANCE TRANSPORT FEE REFUND12971 001-3840 2,290.00 Total : 2,290.0012971 110256 10/15/2025 KIELY, WILLIAM PO42383 CITATION (42006013) REFUND - DUPLICATE23468 001-3302 38.00 Total : 38.0023468 110257 10/15/2025 KITCHEN, VALERIE Parcel 4161 026 025 SEWER & STREET LIGHT TAX REBATE/202423493 001-6871 142.37 105-3105 24.61 Total : 166.9823493 110258 10/15/2025 KOA CORPORATION 24106-10 CONSTRUCTION SUPPORT SVS/AUG2522869 160-8421-4201 16,590.00 CONSTRUCTION SUPPORT SVS/SEPT2524106-11 160-8421-4201 17,696.00 Total : 34,286.0022869 110259 10/15/2025 KOENIG, RICHARD L Parcel 4183 009 018 SEWER & STREET LIGHT TAX REBATE/202416448 001-6871 142.37 105-3105 24.61 Total : 166.9816448 110260 10/15/2025 MARINE MAMMAL CARE CENTER HB-1002 MARINE MAMMAL CARE & REHAB/FY2623434 001-1201-4201 35,000.00 Total : 35,000.0023434 110261 10/15/2025 MARQUEZ-VIRAMONTES, MARIA TR1249 REIMB-MILEAGE&HOTEL PROP RM MGMT22038 001-2101-4317 513.56 Total : 513.5622038 110262 10/15/2025 MATEKO, KURT PO44734 K9 KENNEL22437 170-2105-5401 985.89 Total : 985.8922437 110263 10/15/2025 MCDERMOTT, GARRETT PO44735 REIMB-CABLES FOR CSO TRUCKS16613 715-2101-4311 49.08 Page 90 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 7 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 49.08 110263 10/15/2025 MCDERMOTT, GARRETT16613 110264 10/15/2025 MIKE MOTHNER R#001-00885590 REFUND-SPECIAL EVENT PERMIT23545 001-2110 500.00 Total : 500.0023545 110265 10/15/2025 MURILLO, JANET Parcel 4183 010 005 STREET LIGHT TAX REBATE/202408616 105-3105 24.61 Total : 24.6108616 110266 10/15/2025 NATIONAL EMBLEM 14003204 SHOULDER PATCHES FOR UNIFORM01494 001-2101-4314 440.95 001-2101-4314 40.56 Total : 481.5101494 110267 10/15/2025 ODP BUSINESS SOLUTIONS, LLC 441837851001 MAT REQ 804984/OFFICE SUPPLIES13114 001-4202-4305 39.93 MAT REQ 804984/OFFICE SUPPLIES4418383330001 001-4202-4305 23.84 MAT REQ 782684/OFFICE SUPPLIES442487900001 001-2101-4305 87.66 MAT REQ 782684/OFFICE SUPPLIES442488961001 001-2101-4305 18.11 MAT REQ 782686/OFFICE SUPPLIES442929048001 001-3302-4305 105.99 MAT REQ 804985/OFFICE SUPPLIES443507829001 001-4202-4305 76.87 Total : 352.4013114 110268 10/15/2025 OROPEZA, ALEXIS PO43355 PLANNING COMM MEETING DINNER 3/18/2523613 001-4101-4305 103.29 Total : 103.2923613 110269 10/15/2025 OSBORNE, JENETTE TR1238 REIMB - CCIA CONF EXPENSES19955 001-2101-4317 277.40 Total : 277.4019955 110270 10/15/2025 PARS 58742 ALT RETIREMENT PLAN ADMIN FEES/JUL2514693 001-2101-4185 13.16 001-4201-4185 128.33 Page 91 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 8 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110270 10/15/2025 (Continued)PARS14693 001-4202-4185 23.03 ALT RETIREMENT PLAN ADMIN FEES/AUG2558971 001-2101-4185 13.42 001-4201-4185 130.81 001-4202-4185 23.48 Total : 332.2314693 110271 10/15/2025 PINEDA, LUIS TR1212 PER DIEM - ICI FINANCIAL CRIMES20016 001-2101-4317 225.00 Total : 225.0020016 110272 10/15/2025 PIO, DAVID R Parcel 4182 024 001 STREET LIGHT & SEWER TAX REBATE/202400967 001-6871 142.37 105-3105 24.61 Total : 166.9800967 110273 10/15/2025 PROSHRED SECURITY 100074005 RECORDS DESTRUCTION 10/20/2523020 001-1121-4201 935.00 Total : 935.0023020 110274 10/15/2025 PROVIDENCE MEDICAL GuarantorID1010127 SART EXAM01911 001-2101-4317 1,600.00 Total : 1,600.0001911 110275 10/15/2025 RAVEL, FRANCOISE Parcel 4169 037 018 SEWER & STREET LIGHT TAX REBATE/202411266 001-6871 142.37 105-3105 24.61 Total : 166.9811266 110276 10/15/2025 RED SECURITY GROUP, LLC 105726 MR#898275 LOCKSMITH SVS & SUPPLIES13255 001-4204-4309 159.71 MR#9258661 DUPLICATE KEYS105785 001-4204-4309 21.96 Total : 181.6713255 110277 10/15/2025 RP FINISHING POWDER COATING IN 06 POWDER COAT TRUCK RACK #7823720 715-3104-4311 443.91 Total : 443.9123720 Page 92 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 9 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 110278 10/15/2025 SCOTT ROBINSON CHRYSLER 99251 VEHICLE PART FOR CSO JEEP #4818220 715-3302-4311 615.20 715-3302-4311 63.06 Total : 678.2618220 110279 10/15/2025 SCOTT, CARL PO42597 CITATION (43023669) REFUND - OVERPAID23516 001-3302 83.00 Total : 83.0023516 110280 10/15/2025 SO CAL MOBILE MAINTENANCE INC 22298 CNG FUEL TANK ANNUAL INSPECTION22648 715-4206-4201 1,500.00 Total : 1,500.0022648 110281 10/15/2025 SOCAL GAS 170-781-3287 9 YARD CNG STATION/SEPT2500170 715-3104-4310 92.86 715-4204-4310 92.85 715-6101-4310 92.85 Total : 278.5600170 110282 10/15/2025 SOURCE GRAPHICS INC SG1236774 CARTRIDGE&CLEANING KIT FOR PLOTTER13761 001-4202-4305 418.60 001-4202-4305 38.34 Total : 456.9413761 110283 10/15/2025 SOUTH BAY FORD 559464 MR#805150 VEHICLE REPAIR PARTS10532 715-2101-4311 366.26 Total : 366.2610532 110284 10/15/2025 SOUTHERN CALIFORNIA NEWS GROUP STMT#626792 MR#591387 LEGAL NOTICES/SEPT2519623 001-1121-4323 816.32 Total : 816.3219623 110285 10/15/2025 SRK PROMOTIONAL ADVERTISING 5347 SHIRTS FOR RANGE STAFF15398 001-2101-4317 537.00 001-2101-4317 51.02 Total : 588.0215398 110286 10/15/2025 STRIVE DESIGN INC.SO09011 SHIRT EMBROIDERY22686 001-2101-4201 287.50 001-2101-4201 28.75 Page 93 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 10 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 316.25 110286 10/15/2025 STRIVE DESIGN INC.22686 110287 10/15/2025 THE BANK OF NEW YORK MELLON 00252-25-0067551 INVESTMENT SAFEKEEPING SVS/JUL-SEPT2513270 001-1141-4201 1,875.00 Total : 1,875.0013270 110288 10/15/2025 THOMPSON, FRANCES Parcel 4184 005 005 STREET LIGHT TAX REBATE/202416983 105-3105 24.61 Total : 24.6116983 110289 10/15/2025 TIREHUB LLC 53214874 MAT REQ 925752 VEHICLE TIRES21146 715-3104-4311 104.24 MAT REQ 925753 VEHICLE TIRES53214875 715-3104-4311 267.37 Total : 371.6121146 110290 10/15/2025 T-MOBILE ACCT 954297746 PW YARD CELL PHONES/HOT SPOTS/SEPT2519082 001-4202-4304 666.96 001-4202-4304 438.99 001-4202-4304 30.24 Total : 1,136.1919082 110291 10/15/2025 T-MOBILE ACCT 946625962 PD RECORDS/WATCH COMMAND/CELLS/SEPT2519082 001-2101-4304 81.41 Total : 81.4119082 110292 10/15/2025 TURBODATA SYSTEMS, INC.46800 CITATION PROCESSING/SEPT2520670 001-1204-4201 9,129.66 PERMIT PROCESSING&CLOUD HOSTING/SEPT2546801 001-1204-4201 748.00 Total : 9,877.6620670 110293 10/15/2025 TYLER TECHNOLOGIES, INC 045-538812 ERP SOFTWARE CONVERSION 9.14-9.15.2505626 715-1206-4201 2,608.00 Total : 2,608.0005626 110294 10/15/2025 ULINE 198775658 JAIL SUPPLIES14007 001-2101-4306 383.90 001-2101-4306 120.88 Page 94 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 11 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 504.78 110294 10/15/2025 ULINE14007 110295 10/15/2025 VALENCIA, DAVID PO42624 CIT#34034195/36017085 REFUND-OVERPAID23529 001-3302 151.00 Total : 151.0023529 110296 10/15/2025 XANADU SERVICE SYSTEM, INC.10930 CITYWIDE JANITORIAL SERVICE/AUG2523801 001-4204-4201 14,617.00 CITYWIDE JANITORIAL SERVICE/SEPT2510939 001-4204-4201 14,617.00 Total : 29,234.0023801 110297 10/15/2025 ZUBER, BRENT TR1183 PER DIEM - USE OF FORCE TRAINING21393 001-2101-4312 150.00 PARKING REIMBURSEMENTTR1183 001-2101-4317 30.00 Total : 180.0021393 Bank total : 519,968.11 82 Vouchers for bank code :boa 519,968.11Total vouchers :Vouchers in this report 82 Page 95 of 572 10/15/2025 Check Register CITY OF HERMOSA BEACH 12 3:55:35PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount Page 96 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-AS-085 Honorable Mayor and Members of the Hermosa Beach City Council CITY’S TREASURER’S REPORT (City Treasurer Dave Pedersen) Recommended Action: The City Treasurer recommends City Council receive and file the August 2025 and September 2025 City Treasurer’s Reports. Executive Summary: Investments in the reports meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached are reports of all inactive Public Deposits for the months of August 2025 and September 2025. This is the most current investment information available. Included alongside the City Treasurer’s Reports is an update on the most recent activities. Attachments: 1. August 2025 City Treasurer’s Report 2. September 2025 City Treasurer’s Report 3. Treasurer’s Report October Update Respectfully Submitted by: David Pedersen, City Treasurer Concur: Anna Bailey, Accountant Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 97 of 572 INSTITUTIONS RATE YIELD DATE OF DATE OF ORIGINAL MARKET COST/MARKET FACE/PAR OF TO INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY POOLED INVESTMENTS LAIF (Local Agency Investment Fund)24,874,129.06$ 24,874,129.06$ $24,903,935.98 1 $29,806.92 24,874,129.06$ 4.400%LAIF (Local Agency Investment Fund - Greenwich Village Underground)3,763,000.00$ 3,763,000.00$ $3,767,509.24 1 $4,509.24 3,763,000.00$ 4.400% LACPIF (Los Angeles County Pooled Investment Funds)13,035,814.34$ 13,035,814.34$ $12,699,958.26 2 ($335,856.08)13,035,814.34$ 3.500%3 Pooled Investments % of Total Investment 80.489%$41,672,943.40 41,672,943.40$ $41,371,403.47 ($301,539.93)$41,672,943.40 U.S. GOV'T AGENCY BONDS/NOTES US Treasury Note/Bond 91282CAZ4 $499,533.21 4/13/2021 11/30/2025 $492,109.38 $495,370.00 $3,260.62 $500,000.00 0.375%0.722% US Treasury Note/Bond 91282CCF6 $499,721.92 6/9/2021 5/31/2026 $498,145.00 $488,280.00 ($9,865.00)$500,000.00 0.750%0.826%US Treasury Note/Bond 91282CCP4 $249,767.52 8/11/2021 7/31/2026 $248,115.46 $242,712.50 ($5,402.96)$250,000.00 0.625%0.780%US Treasury Note/Bond 91282CBT7 $500,106.46 9/30/2021 3/31/2026 $500,878.91 $490,865.00 ($10,013.91)$500,000.00 0.750%0.710%US Treasury Note/Bond 912828Z78 $499,633.95 1/26/2022 1/31/2027 $498,692.19 $484,610.00 ($14,082.19)$500,000.00 1.500%1.555%US Treasury Note/Bond 91282CAL5 $464,018.68 10/31/2022 9/30/2027 $415,109.37 $467,815.00 $52,705.63 $500,000.00 0.375%4.237% US Treasury Note/Bond 91282CEB3 $462,386.81 2/29/2024 2/28/2029 $445,812.50 $471,640.00 $25,827.50 $500,000.00 1.875%4.307% US Treasury Note/Bond 91282CFL0 $498,783.18 10/22/2024 9/30/2029 $498,527.34 $504,315.00 $5,787.66 $500,000.00 3.875%3.941%US Treasury Note/Bond 91282CFT3 $497,366.21 10/31/2024 10/31/2029 $496,828.13 $506,640.00 $9,811.87 $500,000.00 4.000%4.142%US Treasury Note/Bond 91282CMD0 $250,357.49 1/29/2025 12/31/2029 $250,406.25 $257,022.50 $6,616.25 $250,000.00 4.375%4.337%US Treasury Note/Bond 91282CMU2 $502,490.82 4/21/2025 3/31/2030 $502,687.50 $506,700.00 $4,012.50 $500,000.00 4.000%3.879%US Treasury Note/Bond 91282CHF1 $247,308.23 6/18/2025 5/31/2030 $247,193.36 $250,577.50 $3,384.14 $250,000.00 3.750%4.002% U.S. Gov't Agency Bonds/Notes 9.988%$5,171,474.48 $5,094,505.39 $5,166,547.50 $72,042.11 $5,250,000.00 NEGOTIABLE CDS Medallion Bank Utah 58404DLL3 $249,000.00 08/30/2021 08/31/2026 $249,000.00 $241,135.96 ($7,864.04)$249,000.00 0.850%0.850% Synchrony Bank 87165FE42 $249,000.00 11/12/2021 11/12/2026 $249,000.00 $240,408.75 ($8,591.25)$249,000.00 1.100%1.100% Toyota Financial Savings 89235MMB4 $249,000.00 11/12/2021 11/12/2026 $249,000.00 $240,582.83 ($8,417.17)$249,000.00 1.100%1.100%Capital One BK USA Natl Ass 14042TGL52 $246,000.00 6/8/2022 6/2/2027 $246,000.00 $243,068.76 ($2,931.24)$246,000.00 3.199%3.199%Capital One Natl Assn MCLEA 14042RRS21 $246,000.00 6/8/2022 6/2/2027 $246,000.00 $243,068.76 ($2,931.24)$246,000.00 3.199%3.199%Third FS & LA Cleveland 88413QDN5 $245,000.00 8/23/2022 8/19/2027 $245,000.00 $242,100.74 ($2,899.26)$245,000.00 3.299%3.299%Discover Bank/ Capital One Natl Assn 254673Q90 $245,000.00 8/23/2022 8/23/2027 $245,000.00 $242,796.98 ($2,203.02)$245,000.00 3.400%3.400% First National Bank 32114VCF2 $249,000.00 2/10/2023 2/10/2028 $249,000.00 $247,802.26 ($1,197.74)$249,000.00 3.700%3.700% First Business Bank 31938QW42 $245,000.00 2/15/2023 2/15/2028 $245,000.00 $244,031.91 ($968.09)$245,000.00 3.750%3.750%Customers Bank 23204HPB8 $244,000.00 6/14/2023 6/14/2028 $244,000.00 $247,769.48 $3,769.48 $244,000.00 4.450%4.450%Morgan Stanley Private Bank 61690U7S3 $244,000.00 6/14/2023 6/14/2028 $244,000.00 $252,091.97 $8,091.97 $244,000.00 4.500%4.500%Park State Bank 70086VAY7 $249,000.00 8/9/2023 8/17/2028 $249,000.00 $256,775.77 $7,775.77 $249,000.00 4.400%4.400%United Fidelity Bank 910286GUI $249,000.00 8/9/2023 8/17/2028 $249,000.00 $253,201.88 $4,201.88 $249,000.00 4.500%4.500% Northpoint Bank 666613MK7 $248,000.00 10/20/2023 10/20/2028 $248,000.00 $254,943.23 $6,943.23 $248,000.00 4.850%4.850% Southern First Bank 7954504W2 $244,000.00 10/17/2023 10/27/2028 $244,000.00 $251,276.84 $7,276.84 $244,000.00 4.850%4.850% UBS BK USA 90355GHQ2 $248,000.00 11/9/2023 11/8/2028 $248,000.00 $256,199.57 $8,199.57 $248,000.00 5.000%5.000%First State Bank 3365IMAL8 $248,000.00 11/16/2023 11/16/2028 $248,000.00 $255,500.41 $7,500.41 $248,000.00 4.900%4.900%Morgan Stanley 61768E5C3 $244,000.00 6/12/2024 6/12/2029 $244,000.00 $250,413.83 $6,413.83 $244,000.00 4.700%4.700%BNY Mellon 05584CPN0 $244,000.00 6/12/2024 6/12/2029 $244,000.00 $248,270.34 $4,270.34 $244,000.00 4.450%4.450%State Bk India 856288CM5 $245,000.00 8/26/2025 8/21/2030 $245,000.00 $244,730.50 ($269.50)$245,000.00 4.000%4.000% Negotiable CD % of Total Investment 9.522%$4,930,000.00 $4,930,000.00 $4,956,170.77 $26,170.77 $4,930,000.00 TOTAL ALL INVESTMENTS 51,774,417.88$ 51,697,448.79$ 51,494,121.74$ (203,327.05)$ 51,852,943.40$ NET TOTAL OF ALL INVESTMENTS LESS BONDS FUNDS HELD 48,011,417.88$ 47,934,448.79$ $47,726,612.50 ($207,836.29)48,089,943.40$ Average Rate of Interest 3.221% Average Yield to Maturity 3.364% 1 Rate publishes quarterly.2 August rate publishes the first week of October.3 August rate publishes the last week of September. In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months. APPROVED: DAVID PEDERSEN, CITY TREASURER TREASURER'S REPORTAUGUST 2025 Page 98 of 572 INSTITUTIONS RATE YIELD DATE OF DATE OF ORIGINAL MARKET COST/MARKET FACE/PAR OF TO INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY POOLED INVESTMENTS LAIF (Local Agency Investment Fund)24,874,129.06$ 24,874,129.06$ $24,922,125.71 1 $47,996.65 24,874,129.06$ 4.340%LAIF (Local Agency Investment Fund - Greenwich Village Underground)3,763,000.00$ 3,763,000.00$ $3,770,261.01 1 $7,261.01 3,763,000.00$ 4.340% LACPIF (Los Angeles County Pooled Investment Funds)3,083,775.83$ 3,083,775.83$ $3,004,325.11 2 ($79,450.72)3,083,775.83$ 3.500%3 Pooled Investments % of Total Investment 75.400%$31,720,904.89 31,720,904.89$ $31,696,711.83 ($24,193.06)$31,720,904.89 U.S. GOV'T AGENCY BONDS/NOTES US Treasury Note/Bond 91282CAZ4 $499,673.23 4/13/2021 11/30/2025 $492,109.38 $496,960.00 $4,850.62 $500,000.00 0.375%0.722% US Treasury Note/Bond 91282CCF6 $499,752.52 6/9/2021 5/31/2026 $498,145.00 $489,965.00 ($8,180.00)$500,000.00 0.750%0.826%US Treasury Note/Bond 91282CCP4 $249,801.42 8/11/2021 7/31/2026 $248,115.46 $243,635.00 ($4,480.46)$250,000.00 0.625%0.780%US Treasury Note/Bond 91282CBT7 $500,091.34 9/30/2021 3/31/2026 $500,878.91 $492,405.00 ($8,473.91)$500,000.00 0.750%0.710%US Treasury Note/Bond 912828Z78 $499,655.55 1/26/2022 1/31/2027 $498,692.19 $485,920.00 ($12,772.19)$500,000.00 1.500%1.555%US Treasury Note/Bond 91282CAL5 $465,437.39 10/31/2022 9/30/2027 $415,109.37 $469,120.00 $54,010.63 $500,000.00 0.375%4.237% US Treasury Note/Bond 91282CEB3 $463,292.51 2/29/2024 2/28/2029 $445,812.50 $471,740.00 $25,927.50 $500,000.00 1.875%4.307% US Treasury Note/Bond 91282CFL0 $498,807.78 10/22/2024 9/30/2029 $498,527.34 $503,455.00 $4,927.66 $500,000.00 3.875%3.941%US Treasury Note/Bond 91282CFT3 $497,419.31 10/31/2024 10/31/2029 $496,828.13 $505,780.00 $8,951.87 $500,000.00 4.000%4.142%US Treasury Note/Bond 91282CMD0 $250,350.59 1/29/2025 12/31/2029 $250,406.25 $256,532.50 $6,126.25 $250,000.00 4.375%4.337%US Treasury Note/Bond 91282CMU2 $502,446.12 4/21/2025 3/31/2030 $502,687.50 $505,840.00 $3,152.50 $500,000.00 4.000%3.879%US Treasury Note/Bond 91282CHF1 $247,354.80 6/18/2025 5/31/2030 $247,193.36 $250,235.00 $3,041.64 $250,000.00 3.750%4.002% U.S. Gov't Agency Bonds/Notes 12.299%$5,174,082.56 $5,094,505.39 $5,171,587.50 $77,082.11 $5,250,000.00 NEGOTIABLE CDS Medallion Bank Utah 58404DLL3 $249,000.00 08/30/2021 08/31/2026 $249,000.00 $242,313.30 ($6,686.70)$249,000.00 0.850%0.850% Synchrony Bank 87165FE42 $249,000.00 11/12/2021 11/12/2026 $249,000.00 $241,677.16 ($7,322.84)$249,000.00 1.100%1.100% Toyota Financial Savings 89235MMB4 $249,000.00 11/12/2021 11/12/2026 $249,000.00 $241,798.15 ($7,201.85)$249,000.00 1.100%1.100%Capital One BK USA Natl Ass 14042TGL52 $246,000.00 6/8/2022 6/2/2027 $246,000.00 $244,276.40 ($1,723.60)$246,000.00 3.199%3.199%Capital One Natl Assn MCLEA 14042RRS21 $246,000.00 6/8/2022 6/2/2027 $246,000.00 $244,276.40 ($1,723.60)$246,000.00 3.199%3.199%Third FS & LA Cleveland 88413QDN5 $245,000.00 8/23/2022 8/19/2027 $245,000.00 $243,573.59 ($1,426.41)$245,000.00 3.299%3.299%Discover Bank/ Capital One Natl Assn 254673Q90 $245,000.00 8/23/2022 8/23/2027 $245,000.00 $244,143.48 ($856.52)$245,000.00 3.400%3.400% First National Bank 32114VCF2 $249,000.00 2/10/2023 2/10/2028 $249,000.00 $249,334.36 $334.36 $249,000.00 3.700%3.700% First Business Bank 31938QW42 $245,000.00 2/15/2023 2/15/2028 $245,000.00 $245,507.10 $507.10 $245,000.00 3.750%3.750%Customers Bank 23204HPB8 $244,000.00 6/14/2023 6/14/2028 $244,000.00 $249,558.98 $5,558.98 $244,000.00 4.450%4.450%Morgan Stanley Private Bank 61690U7S3 $244,000.00 6/14/2023 6/14/2028 $244,000.00 $253,408.98 $9,408.98 $244,000.00 4.500%4.500%Park State Bank 70086VAY7 $249,000.00 8/9/2023 8/17/2028 $249,000.00 $258,625.94 $9,625.94 $249,000.00 4.400%4.400%United Fidelity Bank 910286GUI $249,000.00 8/9/2023 8/17/2028 $249,000.00 $255,167.80 $6,167.80 $249,000.00 4.500%4.500% Northpoint Bank 666613MK7 $248,000.00 10/20/2023 10/20/2028 $248,000.00 $256,960.19 $8,960.19 $248,000.00 4.850%4.850% Southern First Bank 7954504W2 $244,000.00 10/17/2023 10/27/2028 $244,000.00 $253,202.92 $9,202.92 $244,000.00 4.850%4.850% UBS BK USA 90355GHQ2 $248,000.00 11/9/2023 11/8/2028 $248,000.00 $258,157.21 $10,157.21 $248,000.00 5.000%5.000%First State Bank 3365IMAL8 $248,000.00 11/16/2023 11/16/2028 $248,000.00 $257,241.12 $9,241.12 $248,000.00 4.900%4.900%Morgan Stanley 61768E5C3 $244,000.00 6/12/2024 6/12/2029 $244,000.00 $252,515.82 $8,515.82 $244,000.00 4.700%4.700%BNY Mellon 05584CPN0 $244,000.00 6/12/2024 6/12/2029 $244,000.00 $250,426.08 $6,426.08 $244,000.00 4.450%4.450%State Bk India 856288CM5 $245,000.00 8/26/2025 8/21/2030 $245,000.00 $246,629.24 $1,629.24 $245,000.00 4.000%4.000% Goldman Sachs 38150V6U8 $245,000.00 9/23/2025 9/23/2030 $245,000.00 $245,000.00 $0.00 $245,000.00 3.600%3.600% Negotiable CD % of Total Investment 12.301%$5,175,000.00 $5,175,000.00 $5,233,794.22 $58,794.22 $5,175,000.00 TOTAL ALL INVESTMENTS 42,069,987.45$ 41,990,410.28$ $42,102,093.55 $111,683.27 42,145,904.89$ NET TOTAL OF ALL INVESTMENTS LESS BONDS FUNDS HELD 38,306,987.45$ 38,227,410.28$ $38,331,832.53 $104,422.25 38,382,904.89$ Average Rate of Interest 3.229%Average Yield to Maturity 3.371% 1 Rate publishes quarterly.2 September rate publishes the first week of November. 3 September rate publishes the last week of October. In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months. APPROVED: DAVID PEDERSEN, CITY TREASURER TREASURER'S REPORTSEPTEMBER 2025 Page 99 of 572 City of Hermosa Beach | Page 1 of 2 Meeting Date: October 28, 2025 TREASURER UPDATE In addition to this month’s Treasurer Report on our investments, I want to update the City Council and residents of Hermosa Beach on my activities in recent months. The City Treasurer is specifically charged with providing the prudent investment of city funds as delineated in our Investment Policy. Working with our City Finance team (led by Brandon Walker), there is integration with our cash flow update and the ebb and flow of our balances due to the timing of inflows and expenses. Our dialog and collaboration have been excellent, ensuring that we are aligned on actions and strategies. I did set goals during the 2024 campaign and wish to share my progress on them. 1) GOAL: Efficient, optimized management of Hermosa’s Investment Portfolio • We are currently navigating changes in interest rate environment and working to change our portfolio structure to favor the more typical yield environment over the coming months. • We have updated our investment policy language to increase our flexibility and choices in buying CDs. (presented to and approved by City Council on June 10, 2025). • We purchase Treasuries and CDs through a broker to implement our investment strategy. Hermosa Beach last issued an RFP in approximately 2013 and while several brokers were identified, our engagement with them has narrowed over the years. We have been dealing exclusively with one firm since August 2021 and while they are a valued partner, I do intend to work with our Administrative Services / Finance Team to release an RFP for similar services in the near future. This will ensure that we continue to receive competitive pricing and market insight. 2) GOAL: Increased engagement and visibility with City Council, City Staff and community members • The role of City Treasurer has traditionally maintained a low profile while managing our investments. As such, there is not an established schedule or norms for engagement but I have worked to have more visibility within our community. Page 100 of 572 City of Hermosa Beach | Page 2 of 2 • So far in 2025, I have spoken at our City Council meetings on March 25 and June 10. I intend to continue attending City Council meetings as appropriate, including finance-related meetings. • I do make a point to attend events within Hermosa Beach and yes, I do get impromptu questions from residents about our investments, our city’s overall finance and role clarity in a variety of settings. I welcome these conversations! Since taking office, this has included my attendance at: State of the City Address, Chief Landon Phillips Badge Pinning Ceremony, Mayor Rotation, St Patrick’s Day Parade, Clark Building Reopening, Leadership Hermosa Orientation and City Government night, Hermosa 9-11 Memorial event, Glow Ride to benefit Cystic Fibrosis, Oktoberfest and Coastal Commission Reception. • While the current monthly Treasurer’s Report format is sufficient, I am reviewing potential improvements for 2026. 3) Prioritize dialog with peers throughout California to evaluate and institute best practices. • I have enjoyed connecting with Treasurers in other California cities. There are significant differences in scope, staffing, Treasurer experience and size of investment portfolio that make direct comparisons somewhat challenging. Still, these conversations are valuable, and I have spoken with my counterparts in Glendale, Carlsbad, Manhattan Beach and other jurisdictions to understand their approach and identify practices that might be applicable for Hermosa Beach. • I attended the California Municipal Treasurers Association ( CMTA) conference in April and spent two days learning about different approaches and philosophies to the betterment of our residents. As well, I presented as a panelist on the CMTA “Elected Treasurers – A Roundtable Discussion” in August. I continue to enjoy this role and work to ensure that Hermosa Beach Investment Funds are invested in a manner consistent with Safety, Liquidity and Return. Respectfully Submitted, David Pedersen Page 101 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-CDD-157 Honorable Mayor and Members of the Hermosa Beach City Council REPORT ON RECENT ACTIONS BY THE PLANNING COMMISSION FOR POSSIBLE DISCUSSION AND CONSIDERATION OF CALL UP DE NOVO REVIEW UNDER HBMC SECTION 2.52.040 (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council receive and file the action minutes of the Planning Commission Special Meeting of October 13, 2025, and the Regular Meeting of September 21, 2025. Attachments: 1. PC Meeting Minutes of October 13, 2025 2. PC Meeting Minutes of October 21, 2025 Respectfully Submitted by: Alison Becker, Community Development Director Approved: Steve Napolitano, Interim City Manager Page 102 of 572 1 CITY OF HERMOSA BEACH Planning Commission Meeting Minutes October 13, 2025 Open Session 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty Staff Present: Planning Manager Alexis Oropeza, Community Development Director Alison Becker, Associate Planner Jake Whitney, Deputy City Clerk Reanna Guzman _____________________________________________________________________ 1. CALL TO ORDER Chairperson Hirsh called the meeting to order at 6:05 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Hermosa Valley School student Taylor Hirsh. 3. ROLL CALL Deputy City Clerk Reanna Guzman announced a quorum. 4. APPROVAL OF AGENDA Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Greg McNally Page 103 of 572 2 To approve the order of the agenda. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried 5. PUBLIC COMMENT No public comment was provided. 6. CONSENT CALENDAR Motion Amended to Approve the September 16th meeting minutes with a correction to reflect that Commissioner Hoffman was absent. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty To approve the consent calendar. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, Commissioner Michael Flaherty Motion Carried 6.a ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF SEPTEMBER 16, 2025 - 25-CDD-144 Moved by: Vice Chairperson Stephen Izant Seconded by: Commissioner Michael Flaherty Staff recommend Planning Commission receive and file the action minutes of the Planning Commission regular meeting of September 16, 2025. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried 7. PUBLIC HEARING 7.a CONTINUANCE FOR A CITY-INITIATED CONDITIONAL USE PERMIT (25-13/APE25-004) AMENDMENT TO MODIFY CONDITIONS OF APPROVAL FOR OFF-SALE ALCOHOL (BEER, WINE, AND DISTILLED SPIRITS) - 25-CDD-145 Moved by: Vice Chairperson Stephen Izant Seconded by: Commissioner Michael Flaherty Page 104 of 572 3 Staff recommends a continuance of the public hearing in response to the business owner’s request until the Planning Commission regular meeting of October 21, 2025. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried 7.b REQUEST FOR A PRECISE DEVELOPMENT PLAN 25-05 TO ALLOW SITE PLAN DEVELOPMENTS, PARKING UPGRADES, ACCESSIBILITY UPGRADES, ARCHITECTURAL UPGRADES, AND INTERIOR TENANT - 25-CDD-141 Associate Planner Jake Whitney provided a presentation. The Applicant Christine Adler spoke. Public Comment was provided by:  John Comehsky (in-person)  Stephen Johnson (in-person) Moved by: Vice Chairperson Stephen Izant Seconded by: Commissioner Michael Flaherty Staff recommends the Planning Commission: 1. Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the State CEQA Guidelines; and 2. Adopt a Resolution (Attachment 1) approving Precise Development Plan 25-05 subject to conditions of approval Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried 7.c CONVEX SLOPE DETERMINATION 25-01 AND PRECISE DEVELOPMENT PLAN 25-04 FOR A STRUCTURAL REHABILITATION, REMODEL, AND ADDITION TO A FOUR-UNIT APARTMENT BUILDING - 25-CDD-142 Page 105 of 572 4 Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty Continue the item to the regular Planning Commission meeting of November 18, 2025. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried 8. ADJOURNMENT The meeting was adjourned at approximately 7:15 pm. Moved by: Commissioner Michael Flaherty Seconded by: Vice Chairperson Stephen Izant To adjourn until the next Planning Commission regular meeting on October 21, 2025. Ayes (5): Chairperson Kate Hirsh, Commissioner Greg McNally, Commissioner Peter Hoffman, Vice Chairperson Stephen Izant, and Commissioner Michael Flaherty Motion Carried Page 106 of 572 1 CITY OF HERMOSA BEACH Planning Commission Meeting Minutes October 21, 2025 Open Session 6:00 PM Council Chambers 1315 Valley Drive Hermosa Beach, CA 90254 Members Present: Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, Commissioner McNally Staff Present: Associate Planner Jake Whitney, Assistant Planner Johnny Case, Community Development Director Alison Becker, Assistant Planner DeDe Tran, Office Assistant Ariana Rodriguez, Contract Planner, Interim Assistant City Attorney _____________________________________________________________________ 1. CALL TO ORDER Chairperson Hirsh called the meeting to order at 6:01 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chairperson Hirsh. 3. ROLL CALL Office Assistant Ariana Rodriguez announced a quorum. 4. APPROVAL OF AGENDA Moved by: Commissioner Michael Flaherty Seconded by: Commissioner Peter Hoffman Agenda reordered to hear public hearing items 7c and 7d first. Ayes (4): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Michael Flaherty, and Commissioner McNally Absent (1): Commissioner Stephen Izant Motion Carried Page 107 of 572 2 5. PUBLIC COMMENT In-Person public comments:  Arnenson spoke. 6. CONSENT CALENDAR Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty To approve the consent calendar. Ayes (4): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Michael Flaherty, and Commissioner McNally Absent (1): Commissioner Stephen Izant Motion Carried 6.a ACTION MINUTES OF THE PLANNING COMMISSION SPECIAL MEETING OF OCTOBER 13, 2025 - 25-CDD-152 Staff recommends the Planning Commission receive and file the Commission's action minutes for the special meeting of Monday, October 13, 2025. 7. PUBLIC HEARING 7.a ADOPT A RESOLUTION TO APPROVE A PRECISE DEVELOPMENT PLAN AND LOT LINE ADJUSTMENT TO REMODEL AND ADD A THIRD STORY TO AN EXISTING BUILDING AT 901 HERMOSA AVE IN THE GENERAL COMMERCIAL ZONE - 25-CDD-140 Contract Planner Kaneca Pompey provided a staff presentation. Applicant representative Brandon Straus spoke. Applicant Kyle Ransford spoke. No Public Comment was provided. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty To continue this item to a future meeting and direct staff and applicant to prepare a detailed description of permitted building square footage. Page 108 of 572 3 Ayes (5): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner McNally Motion Carried 7.b ADOPT A RESOLUTION TO MODIFY THE CONDITIONS OF APPROVAL FOR ROBERT'S LIQUOR CONDITIONAL USE PERMIT LOCATED AT 74 PIER AVENUE IN THE DOWNTOWN COMMERCIAL ZONE - 25-CDD-137 Assistant Planner Johnny Case provided a staff presentation. Police Chief Landon Phillips spoke on the item. Agent Connally from the Department of Alcoholic Beverage Control spoke. Roberts Liquor representative Jan Nguyen spoke. Attorney for Roberts Liquor Patrick Bobko spoke. Public Comment:  Samuel C. Virtual Public Comment:  Kent Allen Moved by: Commissioner Stephen Izant Seconded by: Commissioner Kate Hirsh To continue the hearing to December 16, 2025 and direct staff and the business owner meet to discuss operational improvements and to report on what measures have been implemented in December. Ayes (5): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner McNally Motion Carried 7.c ADOPT A RESOLUTION TO APPROVE LOT LINE ADJUSTMENT AND VARIANCE TO ELIMINATE A RESIDENTIAL ENCROACHMENT OVER AN EXISTING PROPERTY LINE AT 1102 AND 1110 21ST STREET IN THE SINGLE-FAMILY (R-1) ZONE - 25-CDD-143 Associate Planner Jake Whitney provided a staff presentation. Applicant Richard Binder spoke. Page 109 of 572 4 Virtual Public Comment:  Laura Pena Commissioner Stephen Izant joined the meeting at 6:11 pm. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty Staff recommends the Planning Commission: 1. Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15305 of the State CEQA Guidelines; and 2. Adopt a Resolution (Attachment 1) approving Lot Line Adjustment 25-01 and Variance 25-01, subject to conditions of approval. Ayes (5): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner McNally Motion Carried 7.d ADOPT A RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT, PRECISE DEVELOPMENT PLAN, AND VESTING TENTATIVE PARCEL MAP NO. 84716 FOR NEW TWO-UNIT RESIDENTIAL CONDOMINIUMS AT 620 11TH STREET, IN THE TWO-FAMILY RESIDENTIAL (R-2) ZONE - 25-CDD-146 Associate Planner Whitney provided a staff presentation. Applicant representative Stacy Straus spoke. Moved by: Commissioner Peter Hoffman Seconded by: Commissioner Michael Flaherty Staff recommends the Planning Commission: 1. Determine the project is categorically exempt from the California Environmental Quality Act (CEQA); and 2. Adopt a Resolution (Attachment 1) approving Conditional Use Permit (CUP 25-08), Precise Development Plan (25-06), and Vesting Tentative Parcel Map No. 84716 allowing two new residential condominium buildings in the Two-Family Residential Zone (R-2) subject to conditions as amended. Page 110 of 572 5 Ayes (5): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner McNally Motion Carried 8. STAFF ITEMS 8.a COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Becker provided a report. 9. PLANNING COMMISSION COMMENTS 10. FUTURE AGENDA ITEMS 10.a PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 25-CDD- 151 Moved by: Commissioner Michael Flaherty Seconded by: Commissioner Stephen Izant Staff recommend Planning Commission receive and file the tentative future agenda for the Planning Commission regular meeting of November 18, 2025. Ayes (5): Commissioner Kate Hirsh, Commissioner Peter Hoffman, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner McNally Motion Carried 11. ADJOURNMENT The meeting was adjourned at 9:58 p.m. Page 111 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-CDD-134 Honorable Mayor and Members of the Hermosa Beach City Council PLANNING COMMISSION TENTATIVE FUTURE AGENDA (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council receive and file the tentative future agenda for the Planning Commission regular meeting of November 18th. Attachment: Planning Commission Tentative Agenda for November Respectfully Submitted by: Alison Becker, Community Development Director Concur: Myra Maravilla, City Clerk Approved: Steven Napolitano, Interim City Manager Page 112 of 572 C:\Program Files\eSCRIBE\TEMP\18373096003\18373096003,,,Attachment 1. Planning Commission Tentative Agenda for November.docx Tentative Future Agendas PLANNING COMMISSION City of Hermosa Beach Tuesday, November 18, 2025 Regular Meeting 6:00 PM Project Title Public Notice Meeting Date Land Value Recapture Program – Staff presentation, discussion and possible direction 11/18/25 3232 Hermosa Avenue – Precise Development Plan for a remodel of a four-unit residential building and request for convex slope determination (Public Hearing) Continued from 10/14/25 Planning Commission 11/18/25 960 6th Street - Precise Development Plan for two detached residential units (Public Hearing) 10/3/25 11/18/25 1035 Loma Drive – Precise Development Plan for two residential units in a single building and a Conditional Use Permit for condominiums. (Public Hearing) 10/3/25 11/18/25 714-722 Loma Dr – Precise Development Plan for two lots, each with two new detached residential units and a Conditional Use Permit for condominiums. (Public Hearing) 10/3/25 11/18/25 Upcoming and Pending Zoning Code More Study Sessions upcoming 3201 Pacific Coast Highway - Skechers Parking Plan & Precise Development Plan for a new 16,784-square-foot office building Page 113 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-CDD-155 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT AN ORDINANCE TO AMEND SECTION 2.52.040 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO REVIEW OF PLANNING COMMISSION ACTIONS CEQA: Determine that the project is exempt from the California Environmental Quality Act per Section 15061(b)(3) of the CEQA Guidelines (Community Development Director Alison Becker) Recommended Action: Staff recommend the City Council: 1. Determine that the project is exempt from the California Environmental Quality Act per Section 15061(b)(3) of the CEQA guidelines; 2. Adopt by title only and waive second reading of an ordinance titled “An Ordinance of the City Council of the City of Hermosa Beach, California, Amending Section 2.52.040 of the Hermosa Beach Municipal Code related to the review of Planning Commission actions; and determining the ordinance is exempt from CEQA (Attachment 1); and 3. Direct the City Clerk to print and publish the summary ordinances in a newspaper of general circulation within 15 days following adoption and post it on the City’s bulletin for 30 days. Executive Summary: At its meeting on October 14, 2025, City Council conducted a public hearing and introduced and waived first reading of an ordinance amending Hermosa Beach Municipal Code, Section 2.52.040, related to the review of Planning Commission actions. This ordinance will modernize the procedures to facilitate concurrent council review and public appeal processes. Background: The City Council last updated Hermosa Beach Municipal Code § 2.52.040 related to procedures for City Council initiated reviews of Planning Commission actions in 1995. The code amendments were prompted by a court case (Cohan v. City of Thousand Oaks) and procedures were updated to prevent due process violations of applicants’ rights. Page 114 of 572 City of Hermosa Beach | Page 2 of 3 Past Council Action Meeting Date Description November 28, 1995 City Council adopted Ordinance 95-1145, updating the provisions for the review of Planning Commission Actions Discussion: Currently, the City Council's review of Planning Commission actions related to Conditional Use Permits and the start of the public appeal period is a sequential process. The ten- day public appeal period begins only after the Planning Commission's actions are reported to the City Council; in practice, this consists of a report of the Planning Commission meeting minutes agendized under the consent portion of the agenda. At the City Council meeting, a decision of the Planning Commission with a vote from at least two Council members (Attachment 2) can then be referred to the City Council for a hearing at a future date. Under the existing procedures, applicants typically wait a minimum of three weeks for the review and appeal process to expire. However, the timeframe can be extended up to six to eight weeks, particularly if there are five weeks in a month, holidays, or a combination of both. Applicants find this variability at the start of the appeal process to be frustrating, as it adds to the overall development timeline. Staff recommend that the City Council’s review process of Planning Commission actions related to Conditional Use Permits be amended to run concurrently with the public appeal process, reducing the variability in the timeframe of the conclusion of the appeal process. As proposed, the call up of a Planning Commission decision would be initiated by filing a request on a form prepared by the City Clerk (Attachment 3). Planning Commission actions related to Conditional Use Permits receiving a request from two council members for a single action would then be scheduled for a future hearing. Currently, appeals of Planning Commission decisions must be filed within ten days of the decision. The Planning Commission presently conducts its regular meeting on the third Tuesday of each month. The tenth day of the appeal falls on a Friday, which is a regular day off. As a result, the appeal period is extended through the end of the next business day, which is usually a Monday (the thirteenth day following the Planning Commission meeting). Staff recommend revising the appeal period from ten to fifteen days to minimize confusion about the last day of the appeal period. Staff will prepare a Zone Text Amendment to update the Zoning Ordinance, ensuring consistency throughout the Hermosa Beach Municipal Code. Page 115 of 572 City of Hermosa Beach | Page 3 of 3 Environmental Determination: Pursuant to the California Environmental Quality Act Guidelines Section 15061(b)(3), it can be seen with certainty that there is no possibility that the activity contemplated by this ordinance may have a significant effect on the environment. Fiscal Impact: There is no fiscal impact associated with the recommended actions. Public Notification: A legal ad noticing the October 14, 2025 hearing was published on September 18, 2025 in the Easy Reader, a newspaper of general circulation and posted on the City’s website. Attachments: 1. Draft Ordinance (Redlined) 2. HBMC Chapter 2.52 Review of Administrative Decision 3. City Council Review Form Respectfully Submitted by: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Concur: Myra Maravilla, City Clerk Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 116 of 572 CITY OF HERMOSA BEACH ORDINANCE NO. 25- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 2.52.040 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO REVIEW OF PLANNING COMMISSION ACTIONS; AND FINDING THE ACTION TO BE EXEMPT FROM CEQA RECITALS WHEREAS, the Hermosa Beach City Council created the Planning Commission, whose duties are defined and governed in Chapter 2.32 of the Hermosa Beach Municipal Code (“HBMC”), to review and take action on certain matters in the City related to zoning and land use under applicable state and local laws; and WHEREAS, pursuant to HBMC Chapter 2.52, the City Council may review decisions of the Planning Commission. The City Council may call up and review decisions by an affirmative vote of two members taken at its next regularly scheduled meeting following the commission’s action. Review shall be scheduled at a City Council meeting within a reasonable time from the date the City Council elects to initiate review; and WHEREAS, because the City Council must elect to review a Planning Commission decision at its next regular meeting, appeal periods for Planning Commission actions depend on the City Council’s schedule. This can result in different appeal periods for similar actions and uncertainty for project applicants; and WHEREAS, in order to streamline the City Council’s review of Planning Commission actions, the City Council desires to amend the Municipal Code to provide clarity and certainty in the procedures for City Council review of Planning Commission actions. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Amendment. Section 2.52.040 of Chapter 2.52, “Review of Administrative Decisions,” of Title 2, “Administration and Personnel,” of the Hermosa Beach Municipal Code is hereby amended to read in its entirety as follows, with deletions shown in strikethrough and additions shown in bold italics: “2.52.040 City council review of decisions of the planning commission. A. The city council may on its own initiative call up for review all actions of the planning commission. Page 117 of 572 B. The city council will conduct a hearing on the planning commission action if two councilmembers file a city council review form with the city clerk on or before the 15th day following the decision. For all review requests, it shall be assumed that the reason for the request is that the subject matter of the decision may have City-wide importance warranting review and determination by City's elected officials. Bias shall not be presumed or inferred due to a request for review. In the event the city council initiates such review, the planning commission’s decision will be stayed until the city council completes its proceedings in accordance with the provisions of this section. All planning commission actions, accompanied by the record of the proceedings before the commission shall be placed as a report item on the city council’s agenda at its regular meeting next following the commission’s action. The council may, at is next regularly scheduled meeting following the commission’s action, by an affirmative vote of two members, initiate review of the action. In the event the council initiates such review, the commission’s decision will be stayed until the council completes its proceedings in accordance with the provisions of this section. C. The city clerk shall develop and provide the written form and method by which councilmember(s) shall submit a request to call up a planning commission action for review. At the time the council votes to initiate review, the applicant shall be informed of the aspects of the application and/or the commission’s decision which the applicant should be prepared to address at the review hearing. D. Upon timely receipt of two city council review forms for the same planning commission action, the city clerk shall notify the project applicant of the city council’s decision to review the action. The city clerk shall schedule the review at a meeting within a reasonable time from the date the City Council elects to initiate review. E. The city clerk shall schedule the review at a meeting within a reasonable time from the date the Ccity Ccouncil elects to initiate review. F. The Ccity Ccouncil’s review shall be noticed in the same manner as the matter was noticed before the Pplanning Ccommission. G. The Ccouncil shall review the matter de novo and may uphold, reverse or otherwise modify the Ccommission’s action, or remand the matter with direction back to the Ccommission for further review. H. The decision of the council, supported by findings, shall be set forth in full in a resolution. A copy of the decision shall be sent to the project applicant. The action of the council shall be final and conclusive.” SECTION 3. Severability. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. Page 118 of 572 SECTION 4. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines (Chapter 3 to Title 14 of the California Code of Regulations) because it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 5. Effective Date. This Ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED and ADOPTED on this ___th day of October, 2025. AYES: NOES: ABSTAIN: ABSENT: ______________________________________________________________________________ Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: _________________________________ _________________________________ Myra Maravilla Jason Baltimore City Clerk Interim City Attorney Page 119 of 572 Chapter 2.52 Review of Administrative Decisions Contents: 2.52.010 Review of administrative orders or decisions. 2.52.020 City council waiver of appeal fees. 2.52.030 Appeal fees. 2.52.040 City council review of decisions of the planning commission. 2.52.010 Review of administrative orders or decisions. The Code of Civil Procedure, Section 1094.6, pertaining to the time limits for the judicial review of administrative orders or decisions, is made applicable to any person who seeks judicial review of such decision, pursuant to Code of Civil Procedure, Section 1094.5. (Prior code § 2-2.25) 2.52.020 City council waiver of appeal fees. In those instances where the city council, by resolution, determines it in the public interest to accept applications, appeals or petitions without the requisite filing fee, the city shall accept such applications, appeals or petitions through the city council subject to the requirements specified in said resolution. The city council, in making its determination as to whether to waive the required fee, shall only do so based on a finding of demonstrated financial hardship shown by the applicant, appellant or petitioner. In making its determination, the city council may waive all or part of the fee normally charged for the application, appeal or petition to the city council. (Prior code § 2-2.26) 2.52.030 Appeal fees. Where the zoning ordinance or municipal code allows for an appeal to be filed with the city council on matters regarding land use, a fee, established pursuant to Chapter 2.64 shall accompany such an appeal. In addition to such an appeal fee, the appellant shall be responsible for providing any required public noticing and shall pay the direct cost of required newspaper ads. As used in this section "land use matters" includes zone variances, conditional use permits, tentative parcel and tract maps, precise plans and any other discretionary process by which land use is regulated. No fee shall be required for, and the city shall absorb costs associated with, city council initiated review of any decision of a subsidiary commission or board of the city. (Prior code § 2-2.27) 2.52.040 City council review of decisions of the planning commission. A.The city council may on its own initiative review all actions of the planing commission. B.All planning commission actions, accompanied by the record of the proceedings before the commission shall be placed as a report item on the city council’s agenda at its regular meeting next following the commission’s action. The council may, at is next regularly scheduled meeting following the commission’s action, by an affirmative vote of two members, initiate review of the action. In the event the council initiates such review, the commission’s decision will be stayed until the council completes its proceedings in accordance with the provisions of this section. C.At the time the council votes to initiate review, the applicant shall be informed of the aspects of the application and/or the commission’s decision which the applicant should be prepared to address at the review hearing. D.The city clerk shall schedule the review at a meeting within a reasonable time from the date the City Council elects to initiate review. E.The City Council’s review shall be noticed in the same manner as the matter was noticed before the Planning Commission. The Council shall review the matter de novo and may uphold, reverse or otherwise modify the Commission’s action, or remand the matter with direction back to the Commission for further review. F.The decision of the council, supported by findings, shall be set forth in full in a resolution. A copy of the decision shall be sent to the applicant. The action of the council shall be final and conclusive. (Ord. 12-1331, §4, Jan. 2012; Prior code § 2-2.28) 8/27/25, 12:12 PM Document Viewer | Municipal Code https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx#secid-167 1/1 Page 120 of 572 City Clerk 1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBchCity HermosaBeachCity CITY COUNCIL REVIEW FORM Pursuant to Chapter 2.52 Review of Administrative Decisions, I, [Name of Elected Official], [Title of Elected Official], hereby call for review the Planning Commission’s decision on [Date of Decision], approving [Project and Description] at [Location]. For all requests for review, it shall be presumed that the reason for the request is that the decision may have significant and material effects on the quality of life within the City, or that the subject matter of the decision may have City-wide importance warranting review and determination by City’s elected officials. Bias shall not be presumed or inferred due to a request for review. First and Last Name Signature Date: Please submit to the City Clerk at cityclerk@hermosabeach.gov or in-person during regular business hours, no later than 15 calendar days following the date of the Planning Commission decision. Page 121 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-CDD-148 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO APPROVE A FINAL PARCEL MAP CEQA: Determine that the Project is Categorically Exempt from the California Environmental Quality Act SUBJECT: FINAL MAP NO. 84231 (CUP. NO. 23-10, PDP NO. 23-07) LOCATION: 620 9th Street APPLICANT(S): Brett Drogmund and Pricilla Lee (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: 1. Determine that the project is categorically exempt from the California Environmental Quality Act; 2. Adopt a Resolution (Attachment 1) approving Final Parcel Map No. 84231 for a three-unit residential condominium project located at 620 9th Street, (Attachment 2) which is consistent with the approved Vesting Tentative Parcel Map; and 3. Authorize the City Clerk to endorse the certificate for said map. Executive Summary: At its December 11, 2023, meeting, the Planning Commission approved a Vesting Tentative Parcel Map for condominium purposes for a three-unit residential building at 620 9th Street. The applicants, Brett Drogmund and Pricilla Lee, filed a request for a final map within two years of the tentative map approval. Upon review of Final Map No. 84231, staff recommend that the City Council adopt a resolution approving the final map. Background: The Planning Commission approved a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map No. 84231 for a three-unit residential condominium project at its December 11, 2023 meeting. Past Commission Action Meeting Date Description December 11, 2023 Planning Commission approved Conditional Use Permit (CUP 23-10), Precise Development Plan (PDP 23-07), and Page 122 of 572 City of Hermosa Beach | Page 2 of 3 Vesting Tentative Parcel Map No. 84231 for a three-unit attached condominium at 620 9th Street. Discussion: Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map are submitted to the Los Angeles County Engineer, who is contracted by the City, to review the map for its technical correctness, pursuant to Section 66442(a)(4) of the State Subdivision Map Act. The parcel map was reviewed and approved by the Los Angeles County Engineer on June 10, 2024 (Attachment 3). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically, applicants do not submit for final map approval until the project is near completion and ready to be sold. The applicant filed a timely request for a final map on August 4, 2025. Final maps must be submitted to the City Council and must be approved by the City Council, “...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the State Subdivision Map Act. (Cal. Gov. Code § 66410 et seq.). Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. Environmental Determination: Pursuant to the California Environmental Quality Act (CEQA), the proposed project is Categorically Exempt from the California Environmental Quality Act as defined in Section 15303(b), Class 3 Exemption, New Construction or Conversion of Small Structures, because the proposal pertains to final map approval for the construction of a limited number of new, small structures. More specifically, the project comprises three new condominium units in an urbanized area. Moreover, none of the exceptions to the Categorical Exemption apply, nor would the project result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances or damage a scenic highway or scenic resources within a state scenic highway. Fiscal Impact: There is no fiscal impact associated with the recommended actions. Attachments: 1. Draft Resolution 2. Final Map No. 84231 Page 123 of 572 City of Hermosa Beach | Page 3 of 3 3. Los Angeles County Engineer Review Respectfully Submitted by: Jake Whitney, Associate Planner Concur: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 124 of 572 Page 1 of 2 RES NO. 25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. 25-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL MAP NO. 84231 FOR A THREE-UNIT RESIDENTIAL CONDOMINIUM PROJECT LOCATED AT 620 9th STREET AND DETERMINING THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT RECITALS WHEREAS, the Planning Commission of the City of Hermosa Beach (“City”) approved a conditional use permit, precise development plan, and vesting tentative parcel map (“Parcel Map No. 84231”) submitted by Brett Drogmund and Pricilla Lee (“Applicant”) for a three-unit residential condominium project at it public hearing on December 11, 2023; and WHEREAS, the County of Los Angeles Department of Public Works approved Parcel Map No. 84231 for mathematical accuracy, survey analysis, title information, and compliance in accordance with the State Subdivision Map Act codified at California Government Code section 66442(a)(4) (“Map Act”) on June 10, 2024; and WHEREAS, the Applicant filed an application with the Planning Commission for approval of a Final Parcel Map No. 84231 (for the specific location at 620 9th Street, Hermosa Beach, California) pursuant to Section 66458(a) of the Map Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Determination. The City Council finds that Final Parcel Map No. 84231 is technically correct, conforms to the approved vesting tentative Parcel Map No. 84231, and is in compliance with the Municipal Code (Section 16.08.040 to Title 16) and of the Map Act. SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Resolution is not subject to CEQA pursuant to Section 15303(b) (Class 3 Page 125 of 572 Page 2 of 2 RES NO. 25-XXXX Exemption, New Construction or Conversion of Small Structures) because the proposal pertains to a final map approval for the creation of two residential condominiums located within an urbanized area; and the project will not result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances, or damage a scenic highway. SECTION 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which time same is passed and adopted. SECTION 5. Effective Date. This Resolution is effective immediately upon adoption. PASSED, APPROVED, and ADOPTED on this 28th day of October 2025. _____________________________________________________________________________ Rob Saemann President of the City Council and Mayor of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: Myra Maravilla Jason Baltimore City Clerk Interim City Attorney Page 126 of 572 PARCEL MAP NO. 84231 I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. _______________________________________ ________________ BEING A SUBDIVISION OF A PORTION OF LOT 7, BLOCK 78, SECOND ADDITION TO HERMOSA BEACH, AS PER RECORDED IN BOOK 3, PAGES 11 AND 12 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA 1 PARCEL5,413 S.F. SHEET 1 OF 3 SHEETS MICHAEL PROFET, L.S. 9806 SURVEYOR'S STATEMENT:SUBDIVIDER'S STATEMENT: I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND DEPOSITS HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT. DATE BASIS OF BEARINGS : SPEACIAL ASSESSMENT'S CERTIFICATE : CITY CLERK'S CERTIFICATE : CITY CLERK, CITY OF THE HERMOSA BEACH DATE CITY PLANNER'S CERTIFICATE : DIRECTOR OF COMMUNITY DEVELOPEMENT, DATE CITY ENGINEER'S CERTIFICATE: CITY ENGINEER, CITY OF HERMOSA BEACH DATE BY COUNTY SURVEYOR'S CERTIFICATE: DIEGO G. RIVERA, DEPUTY L.S. 9742 BY COUNTY SURVEYOR DATE DATE RECORD OWNERS ARE : BRETT DROGMUND AND PRISCILLA LEE, HUSBAND AND WIFE AS COMMUNITY PROPERTY. CONDOMINIUM NOTE: THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 3 (THREE) UNITS, WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS THAT WILL, IN TURN, PROVIDE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA DEPUTY DATE BY I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF $_________________ HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS OFTHE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF TAXESAND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND SHOWN ONMAP OF PARCEL MAP NO. 84231 AS REQUIRED BY LAW. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA DEPUTY DATE BY CITY OF HERMOSA BEACH. FOR CONDOMINIUM PURPOSES DEPUTY CITY TREASURER, CITY OF HERMOSA BEACH EASEMENT NOTE: WARREN GILLELEN, HOLDER OF EASEMENT FOR PIPE LINES AND INCIDENTALPURPOSES BY DOCUMENT RECORDED ON JUNE 27, 1902 IN BOOK 1617, PAGE 47OF DEEDS. SAID EASEMENT IS BLANKET IN NATURE. BRETT DROGMUND DATE THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A TRUE &COMPLETE FIELD SURVEY PERFORMED BY ME OR UNDER MY DIRECTION IN AUGUST 2023 INCONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCALORDINANCE AT THE REQUEST OF BRETT DROGMUND AND PRISCILLA LEE ON JUNE 06, 2023 . I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY; THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED; AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED; AND THAT TIE NOTES FOR ALL CENTERLINE MONUMENTS NOTED AS "SET" ARE ON FILE IN THE OFFICE OF THE DIRECTOROF PUBLIC WORKS OF SAID COUNTY. I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISIONOR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID INFULL. I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT COMPLIES WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER. I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF LOCAL ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT SECTION 66450 (a)(1)(2) AND (3) HAVE BEENCOMPLIED WITH. I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON JANUARY 23, 2024 APPROVED THE ANNEXED MAP. SUBDIVIDER I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON DECEMBER 11, 2023. THE BEARINGS SHOWN HEREON ARE BASED UPON THE CENTERLINE OF 9TH STREET BEINGNORTH 76°34'00" EAST, SHOWN ON PARCEL MAP NO. 26172, FILED IN BOOK 318, PAGES 18AND 19, OF PARCEL MAPS, RECORDS OF LOS ANGELES COUNTY. A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON BEFORE ME, ,A NOTARY PUBLIC, PERSONALLY APPEARED .WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL. SIGNATURE: PRINTED NAME: MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO. MY COMMISSION EXPIRES: COUNTY TAX CERTIFICATES:LICENSED PRO F E SSIONAL E NGI NEERMOHAM MAD - SAAD MALIMSTATE OF C A L IFORNIACI V I L C 90022 Page 127 of 572 A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHOSIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED,AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON BEFORE ME, , A NOTARY PUBLIC, PERSONALLY APPEARED . WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME INHIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIRSIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL. SIGNATURE: PRINTED NAME: MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO. MY COMMISSION EXPIRES: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHOSIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED,AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THATDOCUMENT. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON BEFORE ME, , A NOTARY PUBLIC, PERSONALLY APPEARED . WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME INHIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIRSIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OFCALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL. SIGNATURE: PRINTED NAME: MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO. MY COMMISSION EXPIRES: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THISCERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHOSIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ON BEFORE ME, , A NOTARY PUBLIC, PERSONALLY APPEARED . WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THEPERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL. SIGNATURE: PRINTED NAME: MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO. MY COMMISSION EXPIRES: PARCEL MAP NO. 84231 IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA 1 PARCEL5,413 S.F. SHEET 2 OF 3 SHEETS FOR CONDOMINIUM PURPOSES Page 128 of 572 ●● ●●●●●●●●A B C A A B ●●● CL CL CLCL CL CL CL CL C●●●●●●N S W E PARCEL MAP NO. 84231 IN THE CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES STATE OF CALIFORNIA SCALE: 1"=20'SHEET 3 OF 3 SHEETS FOR CONDOMINIUM PURPOSES Page 129 of 572 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS “To Enrich Lives Through Effective and Caring Service” 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (626) 458-5100 http://dpw.lacounty.gov October 20, 2025 Mr. Lucho Rodriguez City Engineer City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3884 Dear Mr. Rodriguez: PARCEL MAP 84231 Parcel Map 84231 has been reviewed and approved by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditions of approval and applicable City ordinances. The City Council or Advisory Agency should make the findings required by the California Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Los Angeles County Public Works, Land Development Division, for filing with the Registrar-Recorder/County Clerk's office. If you have any questions, please contact Mr. Edmond Ghadimi of Public Works, Land Development Division, at (626) 458-4915 or eghadimi@pw.lacounty.gov. Very truly yours, MARK PESTRELLA, PE Director of Public Works YONAH HALPERN, PE Assistant Division Engineer Land Development Division EG:tb P:\LDPUB\SUBMAP\LETTERS\CITY LETTERS - PARCEL MAPS 84231 PARCEL MAP-CITY LETTER (HERMOSA BEACH).DOC MARK PESTRELLA, Director ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: LD-2 Page 130 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-CDD-149 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION TO APPROVE A FINAL PARCEL MAP CEQA: Determine that the Project is Categorically Exempt from the California Environmental Quality Act SUBJECT: FINAL MAP NO. 84203 (CUP NO. 23-11, PDP NO. 23-08) LOCATION: 1009 5th Street APPLICANT: Saeid Shokravi (Community Development Director Alison Becker) Recommended Action: Staff recommends City Council: 1. Determine that the project is categorically exempt from the California Environmental Quality Act; 2. Adopt a Resolution (Attachment 1) approving Final Parcel Map No. 84203 for a two-unit residential condominium project located at 1009 5th Street, (Attachment 2) which is consistent with the approved Vesting Tentative Parcel Map; and 3. Authorize the City Clerk to endorse the certificate for said map. Executive Summary: At its November 13, 2023 meeting, the Planning Commission approved a new two-unit detached condominium project at 1009 5th Street. The applicant, Saeid Shokravi, filed a request for a final map within two years of the tentative map approval. Upon review of Final Map No. 84203, staff recommend that the City Council adopt a resolution to approve the final map. Background: The Planning Commission approved a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map No. 84203 for a two-unit residential condominium project at its November 13, 2023 meeting. Page 131 of 572 City of Hermosa Beach | Page 2 of 3 Past Commission Action Meeting Date Description Planning Commission November 13, 2023 Planning Commission approved Conditional Use Permit (CUP 23-11), Precise Development Plan (PDP 23-08), and Vesting Tentative Parcel Map No. 84203 for a two-unit detached condominium at 1009 5th Street. Discussion: Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the Los Angeles County Engineer, who is contracted by the City, to review the map for its technical correctness, pursuant to Section 66442(a)(4) of the State Subdivision Map Act. The parcel map was reviewed and approved by the Los Angeles County Engineer on February 6, 2025 (Attachment 3). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically, applicants do not submit for final map approval until the project is near completion and ready to be sold. The applicant filed a timely request for a final map on September 15th, 2025. Final maps must be submitted to the City Council and must be approved by the City Council, “...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the State Subdivision Map Act. (Cal. Gov. Code § 66410 et seq.). Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. Environmental Determination Pursuant to the California Environmental Quality Act (CEQA), the proposed project is Categorically Exempt from the California Environmental Quality Act as defined in Section 15303(b), Class 3 Exemption, New Construction or Conversion of Small Structures, because the proposal pertains to final map approval for the construction of a limited number of new, small structures. More specifically, the project comprises two new detached condominium units in an urbanized area. Moreover, none of the exceptions to the Categorical Exemption apply, nor would the project result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances or damage a scenic highway or scenic resources within a state scenic highway. Page 132 of 572 City of Hermosa Beach | Page 3 of 3 Fiscal Impact: There is no fiscal impact associated with the recommended actions. Attachments: 1. Draft Resolution 2. Final Map No. 84203 3. Los Angeles County Engineer Review Respectfully Submitted by: Jake Whitney, Associate Planner Concur: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 133 of 572 Page 1 of 2 RES NO. 25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. 25-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL MAP NO. 84203 FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT LOCATED AT 1009 5th STREET AND DETERMINING THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT RECITALS WHEREAS, the Planning Commission of the City of Hermosa Beach (“City”) approved a conditional use permit, precise development plan, and vesting tentative parcel map (“Parcel Map No. 84203”) submitted by Saeid Shokravi (“Applicant”) for a two-unit residential condominium project at it public hearing on November 13, 2023; and WHEREAS, the County of Los Angeles Department of Public Works approved Parcel Map No. 84203 for mathematical accuracy, survey analysis, title information, and compliance in accordance with the State Subdivision Map Act codified at California Government Code section 66442(a)(4) (“Map Act”) on February 6, 2025; and WHEREAS, the Applicant filed an application with the Planning Commission for approval of a Final Parcel Map No. 84203 (for the specific location at 1009 5th Street, Hermosa Beach, California) pursuant to Section 66458(a) of the Map Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Determination. The City Council finds that Final Parcel Map No. 84203 is technically correct, conforms to the approved vesting tentative Parcel Map No. 84203, and is in compliance with the Municipal Code (Section 16.08.040 to Title 16) and of the Map Act. SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Resolution is not subject to CEQA pursuant to Section 15303(b) (Class 3 Page 134 of 572 Page 2 of 2 RES NO. 25-XXXX Exemption, New Construction or Conversion of Small Structures) because the proposal pertains to a final map approval for the creation of two residential condominiums located within an urbanized area; and the project will not result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances, or damage a scenic highway. SECTION 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which time same is passed and adopted. SECTION 5. Effective Date. This Resolution is effective immediately upon adoption. PASSED, APPROVED, and ADOPTED on this 28th day of October 2025. _____________________________________________________________________________ Rob Saemann President of the City Council and Mayor of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: Myra Maravilla Jason Baltimore City Clerk Interim City Attorney Page 135 of 572 Page 136 of 572 Page 137 of 572 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS “To Enrich Lives Through Effective and Caring Service” 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (626) 458-5100 http://dpw.lacounty.gov February 6, 2025 MARK PESTRELLA, Director ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE:LD-2 Mr. Lucho Rodriguez Deputy City Engineer City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3884 Dear Mr. Rodriguez: PARCEL MAP 84203 Parcel Map 84203 has been reviewed and approved by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditions of approval and applicable City ordinances. The City Council or Advisory Agency should make the findings required by the California Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Los Angeles County Public Works, Land Development Division, for filing with the Registrar-Recorder/County Clerk's office. If you have any questions, please contact Mr. Max Rodriguez of Public Works, Land Development Division, at (626) 458-4915 or mrodrigue@pw.lacounty.gov. Very truly yours, MARK PESTRELLA, PE Director of Public Works CIARA BARNETT, PE Assistant Deputy Division Land Development Division MR:tb P:\LDPUB\SUBMAP\LETTERS\CITY LETTERS - PARCEL MAPS 84203PARCEL MAP-CITY LETTER (HERMOSA BEACH).DOC Page 138 of 572 City of Hermosa Beach | Page 1 of 2 Meeting Date: October 28, 2025 Staff Report No. 25-PW-083 Honorable Mayor and Members of the Hermosa Beach City Council CAPITAL IMPROVEMENT PROGRAM STATUS REPORT (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council receive and file the Capital Improvement Program Status Report as of October 16, 2025. Number of Projects by Phase # of Projects Study/Conceptual Planning 14 Preliminary Design 6 Final Engineering Design 1 Project Approvals/ Bidding 1 Construction 8 Closeout 2 Completed 4 Total Projects 36 Number of Projects by Completion Timeline # of Projects Completed in FY 25–26 16 Completed after FY 25–26 18 TBD 2 Total Projects 36 Number of Projects by Category # of Projects Street & Highway Improvements 13 Sewer & Storm Drain Improvements 4 Park Improvements 3 Public Building & Ground Improvements 16 Total Projects 36 Page 139 of 572 City of Hermosa Beach | Page 2 of 2 Number of Projects by Manager # of Projects Joe SanClemente 2 John Oskoui 5 Saad Malim 1 Heecheol Kwon 2 Brandon Araujo 3 Ken Bales 1 Andrew Nguyen 4 Laney Wilson 1 Briana Aube 1 Karla Vargas 3 Magvern By 3 TBD 6 Complete 4 Total Projects 36 Attachment: 1. Capital Improvement Program Status Report as of October 16, 2025 2. Estimated CIP Project Schedule FY 2025-2026 – Updated October 16, 2025 Respectfully Submitted by: Joe SanClemente, Public Works Director Approved: Steve Napolitano, Interim City Manager Page 140 of 572 City of Hermosa BeachUpdated 10-16-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description X 106 Annual Street Improvements (New)SH $3,625,257.00 Heecheol Kwon X 07/25 05/27 In May 2025, staff applied a construction grant for $2,560,000 in funding from Southern California Association of Governments (SCAG) STBG/CMAQ grant program. The project has been ranked "Highly Recommended" and is awaiting final decision for this grant anticipated by end of 2025. Survey work for the preliminary design has started and staff is finalizin street segments for this project. The project design is 20% complete, and Topographic survey work is expected to be delivered by the end of October, 2025. This project provides for pavement rehabilitation of various streets throughout the city. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. 107 Annual Slurry Seal (New)SH $450,000.00 Magvern By X 07/25 07/26 Staff has started the preliminary design, which is approximately 60% complete, and working to finalize street segments. This project includes slurry seal of various roadways throughout the city to preserve pavement conditions and to extend its service life. 109 Utility Box Wrappings SH $26,516.00 Karla Vargas X 07/21 11/31/2025 Art has been designed and installed on 21 of the 24 utility boxes. Designs have been finalized for 2 of the remaining 3 boxes, with installation to follow. The schedule has been extended to allow additional necessary time for PW staff to prepare electronic art work, paint and repair utility boxes and schedule wrapping. This project will add decorative paint and/or wraps to city-owned utility boxes throughout the city. The City is engaging a local artist cooperative to create the artwork that will either be painted or applied via vinyl wrap to the boxes. City Yard staff, who have been trained in wrap application, will be involved in this project. 111 Gateway and Wayfinding Signs Conceptual Design SH $75,000.00 Joe SanClemente X 07/21 03/26 Project timeline extended due to staffing availability and contract agreement expiration. Staff procured a new contract agreement in fall 2024, that was then executed in December 2024. Staff has since completed a more detailed existing conditions inventory assessment and finalized initial comments on the draft preliminary designs that have been sent to the design consultant for consideration.Staff is working with the design consultant on the revisions. The adopted budget for Fiscal Year 2025–26 identifies the next phase of the project under the Deferred and Unfunded Future Project list and would need to be considered for funding as part of a future budget cycle; CIP 111 is preliminary design only and does not include any funding for final design or implementation. This project will evaluate gateway signage, downtown wayfinding and a marquee at the Community Center. Recommendations will include potential locations, preliminary design, and order of magnitude cost estimates for final design, sign fabrication, and installation which will require additional funding. 114 Greenwich Village North Undergrounding District SH $4,031,600.00 Brandon Araujo X 07/25 12/26 City Council awarded the contract at the July 22, 2025 meeting. The City obtained the bond proceeds to fund the project on 8/14/2025. Construction contract executed on August 16, 2025. Pre-construction meeting with the contractor held in mid-September 2025. Execution of agreements with SCE and Frontier completed in October 2025. The project is currently in the submittal review and approval stage. This project will consist of the undergrounding of the existing overhead utility lines within the Greenwich Village North Underground Utilities Assessment District. 164 Hermosa Avenue Green Street SH $368,286.00 Briana Aube X 02/18 06/26 The City of Torrance is the lead agency for the project and awarded a construction contract to Excel Paving Inc. in May 2025. A preconstruction meeting was held on June 11, 2025, at the City of Torrance. Construction started in City of Torrance portion of the project in July 2025. Construction in Hermosa Beach is tentatively scheduled to begin in December 2025 to February 2026. This project will install permeable gutters to increase stormwater infiltration on Hermosa Avenue, Beach Drive, Herondo Street, 6th Street, 2nd Street, 1st Street, and adjacent streets. This project is part of a multi-city green street project led by the City of Torrance and funded by Measure W. 421 Annual Sewer Improvements - Phase 2 SD $3,865,610.00 Andrew Nguyen X 11/19 01/26 Sewer main point repairs and removal and replacement of main sewer completed. Trench restoration and paving completed at all sewer main replacement locations. Final striping and manhole lining at final locations remain. Project is approximately 97% complete. Anticipated completion October 2025, with closeout through December. Anticipated completion date has been pushed back due to a number of delays: redesign on Loma Dr, soil conditions and utility conflicts that necessitate extensive handdigging, undisclosed concrete encasements that impeded timely sewer removal and replacement, an emergency sewer collapse on 11th Street in mid-April, the discovery of over a dozen laterals on 11th Street between Prospect Avenue and Harper Avenue that were not shown on the Plans that needed to be reconnected to the new sewer main, a residential emergency backup on 17th Street that was tangentially related to our project. Contract awarded on July 9, 2024. Construction Agreement was fully executed on August 15, 2024. Construction started September 16, 2024. Phase 1 of this project, which included lining, was completed. Phase 2 of this project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include approximately 128 sewer pipe point repairs, approximately 7,315 linear feet of CIPP sewer lining rehabilitation, approximately 1725 linear feet of sewer pipe removal and replacement, and approximately 16 maintenance access hole rehabilitations. Sewer repairs will take place at various locations throughout the city as part of this project. 438 Stormwater Dry Wells Assessment SD $175,000.00 Heecheol Kwon X 10/23 TBD Staff met with the EWMP consultant, Geosyntec, on August 18, 2025 to discuss the number of drywells and altanative locations, design concept and funding application options. Staff is evaluating options to advance and enhanced feasibility study. Staff assessed the option of collaborating with the City of Redondo Beach on seeking outside funding to advance the design and construction. Measure W committee will soon begin accepting new funding applications. The City is tentatively planning to submit the funding application in June 2026. Staff will meet with the City of Redondo Beach to discuss an additional feasibility study to be performed by Geosyntec for alternate BMP system locations. As required by the region’s Enhanced Watershed Management Plan (EWMP), this project will assess the implementation of a series of drywells east of Pacific Coast Highway (PCH) between 1st Street and 10th Street to capture storm water and dry weather flows within 118 acres of the Herondo Drain (SMB-6-1) watershed. 504 Playground Equipment Replacement Project (New)PK $450,000.00 John Oskoui X 07/25 09/26 Staff is evaluating contract requirements with vendor through cooperative purchase agreement and other available options.This project will provide playground enhancements in three City Parks. Work will include a full replacement of the two-to-five-year old play structure with a new unit that has integrated shade and a new rubberized mat at Valley Park. Repairs will also be made to the existing 5 to 12 year old structure and incorporate an integrated shade sail. Seaview Park will receive a full replacement of the existing play structure with a new unit with an integrated shade sail and rubberized mat. South Park will receive a replacement rubberized mat at center playfield area. ACTIVE PROJECTS 1 of 5 Page 141 of 572 City of Hermosa BeachUpdated 10-16-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description 603 South Park Slope, Irrigation, and Landscape Improvements PK $1,400,141.00 Magvern By X 07/21 11/25 Construction substantial completion on July 30, 2025. 90 day establishment period underway. Project closeout is ongoing. Staff secured $189,849 of supplemental funding from California State Parks. Staff also secured $96,242 from the West Basin Turf Removal Grant program. Bid package advertised for construction November 21, 2024. Bids opened January 23, 2025. Construction contract awarded by Council on February 25, 2025. NTP and start of construction was April 14, 2025. This project will address repairs needed throughout the north side of the park including installing a new irrigation system and landscaping including on the sloped areas. X 615 New Corporate Yard Facilities 3 PB $1,000,000.00 Joe SanClemente X 07/15 09/28 At the May 13, 2025 CIP Study Session, Council directed staff to hold a joint study session with PW Commission to discuss desired project delivery method (i.e., design build vs design-bid-build). Project delivery method options presented to PW Commission on July 16, 2025. Staff updated Council with PW Commission recommendation to advance the project with traditional design-bid-build method at its September 9, 2025 meeting. Staff recommended to move forward with selecting an Owner Representative through RFQ, hiring an architect to determine project programming needs and moving forward with updated environmental assessments. The RFQ for the owners representative was advertised on September 10, 2025 with interviews for final selection to be conducted in November for anticipated award in December 2025. Current project funding for design only; construction funding will need to be identified. This project is for the design and construction of a new City Yard. The current City Yard is in need of reconstruction. A new City Yard will provide a safe and functional area for City maintenance crews and staging. X 619 Kelly Courts Improvements PB $1,161,681.00 Laney Wilson X 07/22 05/26 Bids opened on August 28, 2025 and construction contract was awarded at the September 30, 2025, City Council Meeting. Contract execution and submittal review is in progress. Pre-construction meeting scheduled for October 27 with anticipated start of construction November 2025. At its February 25, 2025 meeting, City Council rejected all bids for the first advertisement for the project and requested staff to take the item to Parks, Recreation and Community Resources Commission and the Public Works Commission for additional consideration. Both Parks, Recreation and Community Resources Commission and the Public Works Commission recommended to move the project forward for construction. Council directed staff to re-advertize the project at April 22, 2025 Special Council Meeting. Bid package was updated based on Council requests to ready it for re-advertisement for construction on July 24, 2025. This project will resurface and reconfigure the Kelly Courts at Clark Field and restore all four pickleball courts. The courts will be restriped and reconfigured and the lights and fencing relocated and updated to meet current design standards. 623 Pier Structural Inspection and Evaluation PB $3,717,137.00 John Oskoui X 07/24 08/27 Notice to Proceed was issued on August 12, 2025 for an on-call structural engineer to prepare construction plans, specifications and estimates for construction and obtain necessary permits through Coastal Commission, US Army Corps of Engineers and California Water Board related to high priority repairs identified in the July 2025 structural investigations report. 30% plan submittal is anticipated in November 2025. A full detailed inspection of the entire structure including above and below water including full review the deck panels started October 14, 2024. Structural engineering team completed the below deck inspection with boom lift and scaffolding equipment, additional deck surface inspections, and underwater inspection in December 2024. Sensor-based, ambient vibration testing completed in March 2025 to further inform scoping of the next round of repairs and cost-benefit analysis. Staff is working with structural engineer to finalize inspection and cost-benefit report and anticipates bringing an item to the Public Works Commission in November. An emergency partial inspection and evaluation was performed in coordination with CIP 629 and CIP 660, the results of which identified high priority repairs which were completed through CIP 629. Following completion of construction of CIP 629 and CIP 660, a full above and below water structural inspection of the pier is required to meet requirements for marine structures. Based on this inspection, it is anticipated that additional pier structural repairs will be required primarily on the pier deck. This project will also include design and permitting. Construction funding will be identified as part of a future CIP. X 626 CDBG Sidewalk Improvements (New)SH $184,000.00 Magvern By X 07/25 07/26 Staff is developing scope of project for curb ramp and sidewalk improvements along Monterey Ave based on available CDBG funds. Inspections of current conditions to identify priority improvement locations have been completed. Final design to be completed in November 2026 with anticipated advertisement of bid in December 2026. This project provides improvements to sidewalks and curb ramps on Monterey Boulevard in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. 630 Community Center Gas Repairs PB $350,000.00 John Oskoui X 03/25 03/26 Bid package advertised for construction on July 7, 2025. Bids opened on August 12, 2025 and Council awarded contract at the September 9, 2025 City Council Meeting. Pre-construction meeting conducted on October, 8, 2026. Anticipated start of construction is late October 2025 and completion in December 2025. The project includes the design and installation of a new natural gas service connection to the Community Center. Staff identified leaks in the existing gas service which needed to be shut off to ensure safety and can not be easily repaired. The project will restore service. 633 Base 3 Electrical Improvements PB $300,000.00 John Oskoui X 03/25 02/26 Bid package advertised for construction May 22, 2025. Bids opened June 25, 2025 and awarded to Delta Electrical, LLC under City Manager contract authority. Contract executed. NTP issued September 8, 2025. Start of construction is September 15, 2025 and anticipated completion of construction in December 2025. The project includes the design and construction of electrical upgrades and repairs to the City's Community Services building (Base 3) at 1035 Valley Drive. These necessary improvements will allow for safe reopening of the facility that has been closed for use following the electrical fire that occurred October 2025. 635 Community Center Windows (New)PB $300,000.00 John Oskoui X 07/25 10/27 City's consultant, Westgroupdesigns, completed a draft preliminary needs assessment study for the windows and is preparing draft project plans.This project will evaluate windows replacement for the entire facility to address deferred maintenance needs. The existing windows present safety and security concerns due to poor conditions. This project is currently funded for design and permitting only; additional funding will be required for installation once costs are further defined. 2 of 5 Page 142 of 572 City of Hermosa BeachUpdated 10-16-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description 685 Real Time Crime Center PB $811,061.00 Brandon Araujo X 07/24 12/26 Working closely with the federal agency administering this grant, COPS, staff received sole-source approval to procure the services of Am-Tec security and is working to bring a contract award to City Council on October 28, 2025. The project is funded through a federal grant. The grant agreement has been fully executed, with project completion required by March 31, 2026. PW is working closely with PD and City Manager's office on advancing the project. At its March 11, 2025 meeting, City Council authorized the purchase of 29 Mobile Digital Computers (MDCs), supporting hardware, and warranties from Code 3 Technology through a Cooperative Sourcewell Agreement, in an amount not to exceed $168,793, which is an essential first step to establish the real-time crime center. Council awarded two additional contracts related to the project at its June 12, 2025, including Peregrine Technologies Inc for a multi-platform integration software and Genetec, Inc. automated license plate reader (ALPR) equipment procurement, installation, and configuration services with EyeP Solutions. Staff is also working to advance other critical elements of the project including additional security cameras and the overall software integration that will be the main component of bringing all our existing programs and hardware together with new technology. This project is to create a Real Time Crime Center (RTCC) for the City of Hermosa Beach. A RTCC is a technology-driven support center which uses state of the art technology to provide real time information to officers and detectives working in the field and investigating crimes that are reported. X 689 Clark Building Renovations PB $414,607.00 Saad Malim X 07/17 11/25 Project closeout in progress through November 2025. Construction started October 7th, 2024. Construction Agreement was fully executed on August 26, 2024. Contract awarded on July 9, 2024. Construction completed July 30, 2025. The renovations will include the following:New commercial kitchen per current Los Angeles County Department of Public Health requirements, including new appliances, fixtures, storage cabinets, counter tops, flooring, grease trap system, and lighting;New electric powered heating, ventilation and air conditioning (HVAC) system;New audio-visual system including built-in speakers, overhead projector, and roll-down projection screen;Architectural upgrades including:Furred out walls to hide system components such as electrical conduit and provide a new smooth wall surface throughout; New decorative accents on the ceiling; Acoustic ceiling panels for sound absorption; New commercial grade vinyl flooring; New interior and exterior light fixtures; Complete interior and exterior cleaning and painting; and Restored original signage on the exterior of the building; New sewer lateral and connection; New plumbing system to accommodate the updated restrooms and commercial kitchen, including new floors drains for ease in maintenance; Site improvements including new concrete walkways and ramps to current accessibility standards, decorative enclosures around the refuse storage area and HVAC units; new accessible entrance to the Lawn Bowling Club, and refreshed landscaping and irrigation; Completely renovated restrooms to current accessibility standards, including new fixtures, partitions, vanities, mirrors, flooring, and lighting; New electrical system including wiring and upgraded service connection necessary to serve the enhanced X 699 Parking Structure (Lot C) Improvements PB $2,689,940.00 Karla Vargas X 07/19 01/26 The project is advancing on two separate tracks: the elevator modernization and the structural repairs. Elevator abatementment work including drywall repairs is complete. Bids for construction of the elevator modernization were received on December 5, 2024 and the contract documents have been executed. Notice to Proceed issued for February 17, 2025 following completion of abatement work. Construction started on July 14, 2025 is approximately 90% complete. The main CPU board was found to be defective resulting in delays with troubleshooting existing equipment and procuring and installation of new equipment. Anticipated completion in November, 2025. Final design for structural and electrical improvements complete. Bid package advertised for construction January 9, 2025. Bid opening was February 19, 2025 and the construction contract awarded by City Council on May 13, 2025. Contract executed July 9, 2025 with construction starting October 6, 2025. During the first week of constuction, as part of concrete spawl repairs on the top deck, multiple compromised post tension (PT) tendons were encountered during demolition. The number of broken PT tendons warrants a further investigation of the condition of PT tendons across the top deck to determine proper repair to address current conditions. This investigation will cause delays to the overall project with added costs for unforeseen repairs the full extents of which will be known upon the completion of the investigation. This project provides necessary structural, electrical, elevator repairs and improvements to the City's Parking Structure (Lot C). X 102 Bus Stops Improvements - Phase 2 SH $372,000.00 Andrew Nguyen X 7/1/2022 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff. Staff is working with Metro staff on a funding agreement. This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalk, striping improvements, furnishing, and other general improvements within direct vicinity of the bus stops. This project is combined with CIP 193 Pedestrian Crossing Safety Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signage and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive. Phase 2 of this combined project will holistically evaluate the safety and accessibility in the vicinity of bus stops on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements. 113 City Wide Multi-Space Meters Deployment SH $300,000.00 Ken Bates X 07/23 05/27 Pending staff availability.This project will include the installation of additional signage for the Pay-By-App parking system for on-street parking spaces and replacement of single space meters with multi-space meter equipment. This CIP will include the first phase of deployment which may include Pier Avenue and parking Lot D. This effort will involve purchase of equipment, development of signage layout plans (as meters and signage would need to be removed and placed with new signage), and installation. X 115 Citywide Sidewalk Improvements (New)SH $607,211.00 Karla Vargas X 07/25 02/27 Pending staff availability.This project includes the design and construction of priority sidewalk and pedestrian safety improvements citywide. PENDING PROJECTS 3 of 5 Page 143 of 572 City of Hermosa BeachUpdated 10-16-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description X 143 PCH Mobility Improvement Project SH $42,375.00 Brandon Araujo X 07/18 TBD The Project is temporarily paused. Metro has reassigned new project manager to oversee the project. The project remains on hold while Metro resolves consultant contract services agreement to further advance the project through the PA&ED phase. Staff is actively working with Metro to seek additional funding through the South Bay Cities Council of Governments. Staff submitted a grant application for $3,000,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff. Staff is working with Metro on a funding agreement. The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements. X 193 Pedestrian Crossing Safety Improvements - Phase 2 SH $128,000.00 Andrew Nguyen X 07/22 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff. Staff os working with Metro on a funding agreement. This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets. This project is combined with CIP 102 Bus Stop Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive. Phase 2 of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements. 417 Storm Drain Improvements - Various Locations SD $827,421.00 TBD X 07/17 05/28 Staff completed emergency storm drain work on Valley Drive south of Gould Avenue in August 2025. Emergency contract ratification to be considered by City Council at August 26, 2025 meeting. Full project scope pending staff availability. This project will design and construct storm drain improvements throughout the city per the Storm Drain Master Plan and other high priority locations. 423 Annual Sewer Improvements SD $1,011,003.00 Andrew Nguyen X 07/20 11/27 Staff is working to identify scope and locations of necessary sewer improvements based on the Sewer Management Plan and noted reported problem areas. Project schedule is delayed due to unforeseen project delays on CIP 421.This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include lining, point repairs, removal and replacement. 610 Fort Lots-of-Fun Park Wall and Gate Impr PK $150,042.00 TBD X 07/23 11/26 Pending staff availability This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-of-Fun. The project currently includes funding for design of the improvements; construction costs will be further defined through the design process. 611 Parking Structure (Lot C)Improvements - Phase 2 PB $300,000.00 TBD X 07/25 06/27 Pending staff availability. Project schedule is delayed pending further structural investigation of facility as part of Phase I construction.This project will address other necessary repairs to the parking structure identified in the comprehensive structural evaluation of the facility identified in the detailed structural assessment, not covered in CIP 699. 618 Tsunami Siren PB $100,000.00 TBD X 07/22 TBD Pending staff availability. At the May 13, 2025 CIP Study Session, City Council directed staff to delay the project one year and revisit. This grant-funded project will include working with the Emergency Management Coordinator and the Los Angeles County Department of Beaches and Harbors to install an outdoor warning siren and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform, Alert South Bay. 621 Comprehensive Downtown Lighting Design PB $142,284.00 TBD X 07/22 03/27 Pending staff availability.This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction. X 625 Citywide ADA Improvements PB $238,039.00 TBD X 07/24 09/27 Pending staff availability.This project will provide improvements to access to the Civic Center to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan. The project will provide improvements to curb ramps, sidewalk, and parking in front of City Hall and install a wheelchair lift for access from the Valley Drive parking lot to the front of City Hall. X 105 Annual Street Improvements SH $602,974.00 Briana Aube 04/24 10/25 Combined with CIP 695. Construction completed on July 25, 2025 (5 months ahead of original schedule). Notice of Completion recorded 9/10/25. Retention released and project closed out October 2025. Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by Council on February 25, 2025. Pre-construction meeting was on March 19, 2025. NTP and start of construction April 7, 2025. This project provided for pavement rehabilitation of various streets throughout the city including paving and striping of approximately 2 miles of streets. The project also repaired/replaced deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. This project is combined with CIP 695 Parking Lot A Improvements. X 605 City Facilities Condition and Needs Assessment PB $346,530.00 Joe SanClemente 07/23 07/25 Civic Facilities Project Advisory Group presented Council Consideration and Direction on Recommendations from their findings based on regular advisory group meetings at the July 22, 2025 Council meeting. Council voted to receive and file recommendations from the City Manager’s Civic Facilities Project Advisory Group. The project will include an assessment of facilities throughout the City to understand improvement needs. 617 Civic Center ChargingStations PB $49,130.00 Magvern By 07/22 05/25 City staff is coordinating the phasing of this work with SCE and their subcontractors. Phase 1, which is the installation of new switchgear pad and conduit to supply power to the new charging stations was completed on the week of October 14, 2024. The first part of Phase 2, which is the running of electrical wires to all charging station locations of the charging stations was completed December 2024. Second part of Phase 2 which is the installation and connection of the switch gear and meter was completed February 6, 2025. SCE energized the new swithgear on April 8, 2025.The electric charges were activated on May 15, 2025 and are fully operational. This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging infrastructure will install 20 Level 2 chargers. X 695 Parking Lot A Improvements PB $207,368.00 Briana Aube 07/19 10/25 Construction completed on July 25, 2025 (5 months ahead of original schedule). Notice of Completion recorded 9/10/25. Retention released and project closed out October 2025.This project will provide pavement rehabilitation in Parking Lot A. COMPLETED PROJECTS 4 of 5 Page 144 of 572 City of Hermosa BeachUpdated 10-16-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA ComponentCIP No.Project Name Project CategoryProject Budget1 Project Manager Conceptual PlanningPreliminary DesignFinal Engineering DesignProject Approvals/BiddingConstructionCloseoutProject Initiation Date Estimated Project Completion Date2 Current Project Status Project Description SH - STREET AND HIGHWAY IMPROVEMENTSSD - SEWER/STORM DRAIN IMPROVEMENTSPK - PARK IMPROVEMENTSPB - PUBLIC BUILDING AND GROUND IMPROVEMENTS1. Current adjusted appropriation as of 10/01/25.2. Estimated Project Completion Dates are subject to change.3. Approximately $900,000 is reserved in teh CIP fund for the City Yard that has not yet been appropriated. 5 of 5 Page 145 of 572 City of Hermosa Beach - Department of Public Works Estimated CIP Project Schedule FY 2025-2026 - Updated 10/16/25 Supervisor/PM Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 502 Greenbelt Pedestrian Trail Brandon/Andrew 5 604 City Wide ADA Improvements Brandon/Andrew 194 Annual Striping Improvements Brandon/Andrew 0 421 Annual Sewer Improvements Brandon/Andrew 20 10 5 5 360 689 Clark Building Renovations Saad/Karla 5 5 340109Utility Box Wrappings Saad/Karla 10 10 70 603 South Park Slope and Irrigation Repairs Brandon/Magvern 5 5 260 111 Gateway and Wayfinding Signs Assessment Joe/Brandon/Kristian 30 40 40 30 20 20 430630Community Center Gas Repair John O /Josh 50 30 30 10 5 5 195 633 Base 3 Electrical Improvements John O /Josh 35 30 10 5 5 5 200 619 Kelly Court Renovations Saad/Laney/Kristian 30 60 60 50 20 15 5 5 385 164 Hermosa Avenue Green Street Heecheol/Briana 40 40 40 40 30 20 15 10 5 310 699 Parking Structure (Lot C) Improvements - Phase 1 Saad/Karla 60 50 50 50 75 75 80 65 60 30 25 15 10 775 114 Greenwich Village North Undergrounding (NEW)Brandon/Briana 60 60 60 60 60 60 60 60 60 60 60 15 10 5 5 835 626 CDBG Sidewalk Improvements (NEW)Saad/Magvern 40 40 10 15 50 40 10 5 5 250 685 Real Time Crime Center Brandon 20 20 20 20 25 25 25 25 25 25 25 15 10 5 5 410107Slurry Seal (NEW)Heecheol/Magvern 30 15 15 10 30 80 75 10 5 5 295 504 Playground Equipment Replacement Project (NEW)John O 15 15 15 25 40 30 20 20 10 5 5 200 611 Parking Structure (Lot C) Improvements - Phase 2 (NEW)John O/Karla/Saad 5 10 10 25 25 25 20 20 25 25 60 60 60 60 10 5 5 450 106 Annual Streets Improvements (NEW)Heecheol/Kristian 70 80 80 80 60 50 30 20 35 35 60 60 60 60 60 50 15 10 5 5 955 113 City Wide Multi-Space Meters Deployment Ken/Brandon 10 10 15 15 20 30 30 30 40 25 20 15 20 20 20 20 10 5 355 623 Pier Structural Repairs John O/Joe/Brandon/Magvern 20 20 25 40 40 40 40 25 20 20 20 30 70 70 70 70 70 70 70 30 20 15 10 1140 423 Annual Sewer Improvements Brandon/Andrew 20 20 40 60 60 60 60 60 60 30 15 15 40 80 80 80 80 80 80 75 20 10 5 5 1155 635 Community Center Windows (NEW)John O/Saad 15 50 50 40 40 40 40 40 45 45 15 15 10 30 60 60 60 60 60 20 15 15 5 885 615 New Corporate Yard Facilities Joe / John O / Saad 60 60 90 90 100 100 140 140 140 140 140 140 140 140 140 120 120 120 120 140 150 180 160 160 160 160 160 160 160 160 160 160 40 4690115City Sidewalk Improvements (NEW)Heecheol/Karla 20 20 20 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 500 625 City Wide ADA Improvements Heecheol/Karla 20 20 25 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 505 618 Tsunami Siren Moe 20 20 20 20 20 20 20 20 10 30 25 25 25 15 5 5 300610Fort Lots-O-Fun Wall and Gate Improvements 20 20 40 40 40 40 30 20 20 30 70 70 70 60 25 10 5 610 102 Bus Stop Improvements PHASE II Brandon/Andrew 10 15 30 40 70 80 80 80 50 50 50 50 50 50 40 30 30 30 100 100 100 80 80 80 30 20 10 5 193 Pedestrian Crossing Safety Improvements PHASE II Brandon/Andrew 417 Annual Storm Drain Improvements Heecheol/20 25 30 30 80 80 50 40 40 40 40 40 40 40 40 20 30 100 80 90 80 80 80 40 20 10 1265 143 PCH Mobility Improvement Project PHASE II Joe/Brandon 10 15 15 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1000 1980 438 Stormwater Dry Wells Assessment Heecheol 20 20 20 20 20 20 20 20 20 20 40 40 40 40 40 40 30 30 40 40 600 1200 621 Comprehensive Downtown Lighting Design 20 20 20 40 35 30 30 30 30 50 60 365 TBD FUTURE ANNUAL PAVING PROJECTS 25 70 70 70 70 40 40 20 40 40 80 80 80 80 100 905TBDFUTURE CDBG PROJECTS 20 40 40 25 10 15 50 40 15 10 5 5 275 TBD FUTURE ANNUAL ADA PROJECT 20 40 20 40 40 40 40 40 40 20 20 20 150 530 TBD FUTURE ANNUAL SIDEWALK PROJECTS 20 40 20 40 40 40 40 40 40 40 20 40 350 770TBDFUTURE PIER DECK REPAIRS 20 20 20 40 40 40 40 40 40 40 40 40 40 600 1060 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Hours Needed 650 670 655 625 735 790 775 735 745 755 785 705 690 630 700 720 705 635 585 530 605 660 620 725 675 630 565 615 600 515 420 385 270 Full Staff Capacity (Hours)708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Projected Staff Capacity 637.2 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Availability (Deficit) - Full Staff 58 38 53 83 (27)(82)(67)(27)(37)(47)(77)3 18 78 8 (12)3 73 123 178 103 48 88 (17)33 78 143 93 108 193 288 323 438 Availability (Deficit) - Current Staff (Hours)(13)38 53 83 (27)(82)(67)(27)(37)(47)(77)3 18 78 8 (12)3 73 123 178 103 48 88 (17)33 78 143 93 108 193 288 323 438 Assumptions:Legend: Administrative staff is available to assist engineers with tasks such as making copies, answering phones, preparing invoices and contracts, etc.Preparation of request for proposals or on-call task order. PW engineers manage consultant design teams, oversee construction, write staff reports, develop RFPs, etc.Evaluation, conceptual design, or final design. 1700 hours total annual availability per engineer (2080 hours minus holidays, vacation, and sick time).Advertisement for construction (bid document preparation, advertisement, bid review, award at City Council, contract execution). Construction Project close out, including final invoicing, documentaion, reporting to grant agencies. Fixed schedule due to public safety need, grant/funding timeline, or regulatory requirements. COMPLETE 424 Annual Storm Drain Improvements (Bard Street) Heecheol/Briana 617 Civic Center Charging Stations Heecheol/Magvern 605 City Facilities Condition and Needs Assessment Joe 105 Annual Street Improvements Heecheol/Briana 695 Parking Lot A Improvements Heecheol/Briana Q4 Beyond CIP No.Project Name FY 25-26 FY 26-27 95 Engineering Labor Est. (Hours) Q2 Q3 Q4 Q1 Q2 Q3 Q4 FY 27-28Q1Q2 Q3 Total 1440 FY 25-26 FY 26-27 FY 27-28Q2Q1Q2 Q3 Q4Q4Q2Q3 Full staffing assumes 10 engineers average approximately 50% of availability for CIPs (0.5*1700)/12 = 70.8 hours monthly per engineer, therefore 708 hours total monthly availability for CIP work in the engineering team. Current staffing levels in October 2025 are 9 (or 90%). This schedule assumes reaching full staffing levels (100%) by Nov 2025. Actual schedules are subject to change. Depending on staffing. Q3 Q4 Q1 October 16, 2025Page 146 of 572 City of Hermosa Beach | Page 1 of 2 Meeting Date: October 28, 2025 Staff Report No. 25-PW-078 Honorable Mayor and Members of the Hermosa Beach City Council APPROVE THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL ARBORIST CONSULTING SERVICES WITH MINK TREE CONSULTING (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Approve the proposed first amendment to agreement with Mink Tree Consulting, Inc. (Mink), to provide on-call arborist consulting services increasing the not-to- exceed contract amount from $30,000 to $60,000; and 2. Authorize the City Manager to execute the proposed amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreement subject to approval by the City Attorney. Executive Summary: Staff requests approval of the proposed amendment to increase the not-to-exceed contract amount from $30,000 to $60,000 to provide ongoing, on-call arborist consulting services with Mink Tree Consulting (Mink). Background: The Public Works Department relies on third-party professionals to provide arborist consulting services in support of the City’s maintenance of City-owned trees in parks, medians and other areas in the City. In August 2024, the City Manager approved a professional services agreement with Mink, to provide on-call arborist consulting services to the City of Hermosa Beach for an initial not-to-exceed contract amount of $30,000. The term of the agreement ends August 2026, which will remain the same under the proposed amendment. Since August 2024, the City has utilized Mink on multiple tasks including ongoing field visits, research, and reports for assessments of tree health and condition, recommendation of pruning and removal of trees, potential hazards and risk assessments, recommendations for tree replacements, review of tree installation specifications, on other as needed arborist consulting services in coordination with City staff and City contractors. The City has approximately spent $24,000 of the original contract amount on these services. A majority of this expense was Page 147 of 572 City of Hermosa Beach | Page 2 of 2 for risk assessment related to fallen trees and branches Valley Park and the development of an appropriate replanting plan. Discussion: Staff requests approval of the proposed amendment for the increase to the not-to-exceed contract amount from $30,000 to $60,000 for ongoing arborist consulting services. Mink is currently providing ongoing arborist advisory services related to tree removals and replacements, inspections of trees, and best practices for tree care. Staff will also require ongoing arborist advisory services in the coming months to support the review of the scope of work in the current landscape maintenance services contract that is set to expire in June 2026. Fiscal Impact: Approval of this amendment will increase the not-to-exceed contract amount by $30,000, from $30,000 to $60,000 for as-needed work. Sufficient funds are budgeted in the Public Works Administration Contract Services Account or in CIP Project Budgets for specific projects. Agreement Modification Request Agreement Current Authorized Amount Modified Request Amount FY 2025-26 Budget Dept. Account # Total Revised Contract Amount Mink Tree Consulting $30,000 $30,000 001-4202-4201 (PW Admin) $60,000 XXX-8XXX-4201 (CIP) Attachments: 1. Professional Services Agreement with Mink Tree Consulting, Inc. 2. Proposed First Amendment to the Agreement with Mink Tree Consulting, Inc. Respectfully Submitted by: Andrew Nguyen, Associate Engineer Concur: Brandon Araujo, Senior Engineer Concur: Saad Malim, City Engineer Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 148 of 572 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL ARBORIST CONSULTING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND MINK TREE CONSULTING This AGREEMENT is entered into this 14th day of August, 2024, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Mink Tree Consulting, a company (“CONSULTANT”). R E C I T A L S A. The City desires to obtain on-call arborist consulting services. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a total of $30,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Page 149 of 572 Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Gregory C. Mink. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on August 14, 2026, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. Page 150 of 572 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, Page 151 of 572 insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and Page 152 of 572 non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY Page 153 of 572 assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. Page 154 of 572 CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the Page 155 of 572 award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be Page 156 of 572 entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ Page 157 of 572 OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT Suja Lowenthal By: Gregory C. Mink ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Patrick Donegan, City Attorney Page 158 of 572 Page 1 of 2 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND MINK TREE CONSULTING This First Amendment to the Professional Services Agreement for on-call arborist consulting services (“First Amendment”) is made and entered into as of October 28, 2025 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and Mink Tree Consulting (a California corporation with its principal place of business at 320 12th Street, Apartment 7, Seal Beach, California 90740) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”. RECITALS A. The Parties entered an agreement dated August 14, 2024 (“Agreement”), for Consultant to provide arborist services for the City’s tree management and maintenance operations program (“Services”); and B. The Parties now desire to amend the Agreement in order to increase the compensation for the continued performance of the Services. NOW, THEREFORE, the Parties mutually agree as follows: AGREEMENT 1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference. 2. Amendment. The third sentence to Section 1 (Consideration and Compensation) of the Agreement is hereby amended by replacing the compensation amount of “$30,000” with the amount “$60,000”. 3. Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect; and shall govern the actions of the Parties under this First Amendment. Whenever the term “Agreement” appears in the original Agreement from and after the date of this First Amendment, it shall mean the Agreement as amended by this First Amendment. 4. Electronic Transmission. A manually signed copy of this First Amendment which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this First Amendment for all purposes. This First Amendment may be signed using an electronic signature. Page 159 of 572 Page 2 of 2 5. Counterparts. This First Amendment may be signed in counterparts, each of which shall constitute an original. IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the Effective Date. CITY OF HERMOSA BEACH APPROVED BY: Steve Napolitano Interim City Manager Attested By: Myra Maravilla City Clerk APPROVED AS TO FORM: Best Best & Krieger LLP Interim City Attorney MINK TREE CONSULTING Gregory C. Mink Page 160 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-PD-013 Honorable Mayor and Members of the Hermosa Beach City Council APPROVE FIRST AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. (Police Chief Landon Phillips) Recommended Action: Staff recommends City Council: 1. Approve the proposed first amendment to agreement with All City Management Services, Inc., to provide crossing guard services at an additional location at 5th Street and Pacific Coast Highway to increase the not-to-exceed amount by $46,394, resulting in a total not-to-exceed amount of $686,461 (Attachment 1); 2. Appropriate $23,197 for the first-year amendment in the Proposition C Fund 146 to the Fiscal Year (FY) 2025-26 Budget; and 3. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment, subject to approval by the City Attorney. Executive Summary: The current agreement with All City Management Services, Inc (ACMS) has 14 fixed locations where crossing guard services are provided. When the new school year started in August, staff saw a need for crossing guard services at the intersection of 5th St. and PCH. After several days of assessing foot traffic at this location, staff recommends the approval of the proposed first amendment to add this new location to the agreement for crossing guard services with ACMS. Background: At its April 8th, 2025, meeting, City Council approved a one-year agreement with the option to extend up to two one-year terms with ACMS to provide crossing guard services (Attachment 2). The City of Hermosa Beach opened a Request for Proposals (RFP) seeking proposals from qualified vendors for crossing guard service in February 2025. The RFP included 14 fixed locations where crossing guard services were required. The City received a total of three (3) proposals in response to the RFP. The proposals were independently evaluated by a staff review panel. ACMS was the selected vendor for this RFP. Page 161 of 572 City of Hermosa Beach | Page 2 of 3 Past Council Action Meeting Date Description April 8, 2025 City Council approved a professional services agreement with All City Management Services, Inc. to provide crossing guard services for the City of Hermosa Beach. Discussion: On August 15, 2025, staff were made aware of growing community concerns regarding the need for an additional crossing guard at the 5th Street/ Pacific Coast Highway intersection. As the upcoming school year approached, staff contacted ACMS and requested an additional guard on a temporary basis to monitor the intersection beginning August 20, 2025. ACMS deployed a crossing guard and tracked the number of children and adults crossing the intersection. City staff also responded and audited the intersection noting that approximately 189 children and adults utilized the intersection during the hours of 7:00 am - 8:15 am and 2:30 pm – 3:45 pm. Many individuals crossing the intersection appeared to be students traveling to school. Staff determined that the amount of traffic validated the need for a permanent crossing guard at 5th Street/Pacific Coast Highway for the safety of students and others crossing. Fiscal Impact: Approval of the proposed amendment for additional crossing guard services would result in a $23,197 annual increase in both FY 2025-26 and FY 2026-27 service years for a total of $46,394. The total annual service cost would increase from $315,315 to $338,512 for FY 2025-26 and $324,752 to $347,949 for FY 2026-27. Available Proposition C Special Revenue funds are available to fund the FY 2025-26 amendment. Staff will budget the FY 2026-27 amendment in the upcoming FY 2027 City Budget with projected available Proposition C funds. Agreement Modification Request Agreement Current Authorized Amount Modified Request Amount FY 2025-26 Budget Dept. Account # Total Revised Contract Amount All City Management Services, Inc. FY 25-26: $315,315 $23,197 146-2102-4201 $338,512 FY 26-27: $324,752 $23,197 $347,949 Total: $640,067 $46,394 $686,461 Page 162 of 572 City of Hermosa Beach | Page 3 of 3 Attachments: 1. Proposed First Amendment to the Agreement with All City Management Services for Crossing Guard Services 2. Signed Agreement with All City Management Services Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Mick Gaglia, Police Lieutenant Concur: Landon Phillips, Police Chief Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 163 of 572 Page 1 of 2 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND ALL CITY MANAGEMENT SERVICES INC. This First Amendment to the Professional Services Agreement for crossing guard services (“First Amendment”) is made and entered into as of XX, 2025 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and All City Management Services Inc. (a California corporation with its principal place of business at 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, California 90670) (“Contractor”). City and Contractor are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”. RECITALS A. The Parties entered an agreement dated July 1, 2025 (“Agreement”), for Contractor to provide crossing guard services for the City (“Services”); and B. The Parties now desire to amend the Agreement in order to increase the compensation for the continued performance of the Services due to the inclusion of a new location requiring additional crossing guards. NOW, THEREFORE, the Parties mutually agree as follows: AGREEMENT 1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference. 2. Amendment. Paragraph 1 (Consideration and Compensation) of the Agreement is hereby amended by replacing the first year of services compensation amount of “$315,315” with the amount “$338,512”; and the following words after the new first year compensation amount: “, and for the second year of services shall not exceed the amount of $347,949.” 3. Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect; and shall govern the actions of the Parties under this First Amendment. Whenever the term “Agreement” appears in the original Agreement from and after the date of this First Amendment, it shall mean the Agreement as amended by this First Amendment. 4. Electronic Transmission. A manually signed copy of this First Amendment which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this First Amendment for all purposes. This First Amendment may be signed using an electronic signature. 5. Counterparts. This First Amendment may be signed in counterparts, each of which shall constitute an original. Page 164 of 572 Page 2 of 2 SIGNATURE PAGE FOR FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND ALL CITY MANAGEMENT SERVICES INC. IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the Effective Date. CITY OF HERMOSA BEACH APPROVED BY: Steve Napolitano Interim City Manager Attested By: Myra Maravilla City Clerk APPROVED AS TO FORM: Best Best & Krieger LLP Interim City Attorney ALL CITY MANAGEMENT SERVICES Demetra Farwell Corporate Secretary Page 165 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E Page 1 of 11 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE CROSSING GUARD SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND ALL CITY MANAGEMENT SERVICES, INC. This AGREEMENT is entered into this 1st day of July 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and All City Management Inc., a limited liability company (“CONTRACTOR”). R E C I T A L S A. The City desires to provide crossing guard services. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The CONTRACTOR warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the CONTRACTOR agree as follows: CONSIDERATION AND COMPENSATION. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONTRACTOR for the services rendered pursuant to this Agreement the per hour rate for crossing guards services as set forth in Exhibit A. Any annual increases to the per hour cost shall not exceed a 5% increase in the hourly rate. It is understood and agreed that the total cost for the first year of services shall not exceed the amount of $315,315. In the event that the City extends the term of the Agreement, each subsequent annual not to exceed amount shall not increase more than the percentage increase in the per hour cost. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received. Page 166 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 2 of 11 SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is DAVID MECUSKER. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on July 1, 2028, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and Page 167 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 3 of 11 CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services. CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which it is performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONTRACTOR will keep all books, records, accounts, and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. Page 168 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 4 of 11 CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. Page 169 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 5 of 11 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-CONTRACTORs while performing any portion of this Agreement. Such approval must include approval of the proposed CONTRACTOR and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished, or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-CONTRACTORs and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, sub- CONTRACTORs and agents. Page 170 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 6 of 11 CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the CONTRACTOR’s report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONTRACTOR City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 All City Management Services 10440 Pioneer Blvd., Suite 5 Santa Fe Springs, CA 90670 ATTN: Lieutenant Mick Gaglia ATTN: Demetra Farwell Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement. Page 171 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 7 of 11 C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONTRACTORs, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. Page 172 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 8 of 11 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the City on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the City. DISCLOSURE REQUIRED. (City and CONTRACTOR initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and CONTRACTOR hereby acknowledge that CONTRACTOR is a “CONTRACTOR” for the purposes of the California Political Reform Act because CONTRACTOR’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by the City. CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials CONTRACTOR Initials OR By their initials next to this paragraph, City and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “CONTRACTOR” for the purpose of the California Political Reform Act because CONTRACTOR’s duties and responsibilities are not within the scope of the definition of CONTRACTOR in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. CityInitials CONTRACTOR Initials IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONTRACTOR Demetra Farwell, Corporate Secretary Steve Napolitano, Interim City Manager Page 173 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 9 of 11 Todd Leishman, Interim City Attorney ATTEST: 95-3971517 Taxpayer ID No. APPROVED AS TO FORM: Myra Maravilla, City Clerk Page 174 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 10 of 11 Exhibit A Scope of Services 1. All City Management Services, Inc. will handle the Crossing Guard services for the City of Hermosa Beach for a one (1) year period; to commence on: August 20, 2025, ending on June 12, 2026. 2. ACMS will provide fourteen (14) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. ACMS is an independent CONTRACTOR and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City of Hermosa Beach. 3. Crossing Guard Services shall be provided by ACMS at designated locations, identified by the City of Hermosa Beach and ACMS shall provide coverage at the school crossings as required. ACMS shall be flexible and provide guards for the hours and locations needed on the instructions of appropriate City personnel. 4. ACMS and all persons who are employed for assignment to this contract shall undergo background checks to ensure they have not been convicted of any offense involving moral turpitude, a felony for a violent crime, or a felony for crimes against children. ACMS understands no one registered as a sex offender or narcotics offender will be hired as a crossing guard. 5. All persons who are employed for assignment shall undergo a drug testing prior to deployment. ACMS will maintain a written policy regarding a drug and alcohol- free work environment that can be made available to the City upon request. 6. Crossing Guards assigned to the City of Hermosa Beach Crossing Guard program shall have the ability to read, write and speak English with sufficient proficiency such that they can communicate quickly and accurately with children and emergency service personnel. 7. ACMS designated Trainer will conduct training for Crossing Guards. ACMS shall provide personnel properly trained as herein specified for the performance of duties as a Crossing Guard. 8. In the performance of their duties ACMS and its employees shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian and school crossing safety. 9. ACMS understands all crossing guards shall also receive training pertaining to general traffic safety for pedestrians, motorists and themselves while serving as crossing guards. 10. ACMS employees shall work to the highest professional standards and act in a courteous, respectable manner and shall conduct themselves in a manner that is befitting a public servant. They shall present a professional appearance, that is neat, clean, well-groomed and be properly uniformed. 11. ACMS shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for Page 175 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach Page 11 of 11 all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. The apparel must be appropriate for weather conditions. 12. ACMS shall provide three (3) Traffic Cones per crosswalk and shall be responsible for the replacement of Traffic Cones. 13. ACMS shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this agreement. 14. ACMS shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. ACMS shall provide its employees a 24-hour answering service and shall establish its own call- out procedures. 15. ACMS shall invoice the City of Hermosa Beach bi-weekly, invoices shall provide the following detail, at a minimum: total hours worked, hourly rate billed, crossing guard names, assignment locations, shift start/end times and date worked. Page 176 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-FOD5C359D18E CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 12/30/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). -c=o=N=T�A=cT�--��------------------- -- PRODUCER Marsh & McLennan Agency LLC Marsh & McLennan Ins. Agency LLC 1 Polaris Way #300 Aliso Viejo CA 92656 License#: OH18131 NAME: PHONE AJC No Ext: FAX AJC No: i�DAJ�ss: lacerts marshmma.com INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: National Casualty Company 11991 INSURED ALLCITYMAN All City Management Services, Inc. 10440 Pioneer Blvd., Suite 5 Santa Fe Springs CA 90670 INSURER B: AXIS Surplus Insurance Company 26620 INSURER c: Westchester Sur us Lines Insurance Co 10172 INSURER D: Lexington Insurance Company 19437 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 898454974 REVISION NUMBER: □ □ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Hermosa Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1315 Valley Drive Hermosa Beach CA 90245-0000 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRL TYPE OF INSURANCE LTR ADDLS INSD UBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS D X COMMERCIAL GENERAL LIABILITY 0 N N 052114698 8/1/2024 8/1/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $100,000 X 500,000 MED EXP (Any one person) $ PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: 0 GENERAL AGGREGATE $2,000,000 POLICY PRO □LOC JECT OTHER: PRODUCTS - COMP/OP AGG $2,000,000 $ L AUTOMOBILE LIABILITY ANY AUTO OAUWTNOESDONLY �CHEAUDTOUSLED HIRED NON-OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B UMBRELLA LIAB X OCCUR EXCESS LIAB CLAIMS-MADE P00100118039402 8/1/2024 8/1/2025 EACH OCCURRENCE $3,000,000 X AGGREGATE $3,000,000 DED RETENTION$ $ A WORKERS COMPENSATION ANYPROPRIETOR/PARTNER/EXECUTIVE □ AND EMPLOYERS' LIABILITY Y/N OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A N WCC334410A 1/1/2025 1/1/2026 PER STATUTE OTH- ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 C Excess Layer G72535522004 8/1/2024 8/1/2025 AGGREGATE $6,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Coverage. Page 177 of 572 Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E CE RTI F I CATE OF L I AB I L I TY I N SU RAN CE D ATE (M M /D D /YYYY) 07/30/2024 TH I S CE RTI F I CATE I S I SSU E D AS A M ATTE R OF I N F ORM ATI ON ON L Y AN D CON F E RS N O RI G H TS U P ON TH E CE RTI F I CATE H OL D E R. TH I S CE RTI F I CATE D OE S N OT AF F I RM ATI VE L Y OR N E G ATI VE L Y AM E N D , E XTE N D OR AL TE R TH E COVE RAG E AF F ORD E D B Y TH E P OL I CI E S B E L OW. TH I S CE RTI F I CATE OF I N SU RAN CE D OE S N OT CON STI TU TE A CON TRACT B E TWE E N TH E I SSU I N G I N SU RE R(S), AU TH ORI IZE D RE P RE SE N TATI VE OR P ROD U CE R, AN D TH E CE RTI F I CATE H OL D E R. I M P ORTAN T: I if th e certl ifl cate h ol d er l s an AD D I TI ON AL I N SU RE D , th e p ol l cy(l es) m u st h ave AD D I TI ON AL I N SU RE D p rovl sl on s or b e en d orsed . I if SU B ROG ATI ON I S WAI VE D , su b ject to th e term s an d con d l tl on s oif th e p ol l cy, certal n p ol l cl es m ay req u l re an en d orsem en t. A statem en t on th l s certl ifl cate d oes n ot con ifer rl ig h ts to th e certl ifl cate h ol d er l n l l eu oif su ch en d orsem en t(s). P ROD U C E R CON TACT J essr ca G u zm an N AM E : F l oren ce H arrr son State F arm Agen cy PH ON E 31 0-330-8220 (A/C , N o, E xt): F AX (A/C , N o): 31 0-330-8220 L r cen se # 0F 73725 E-M AIL J essr ca. gu zm an . fxxp @statefarm . com AD D RE SS: 227 S L a B rea Ave. I N SU RER(S) AFFORDIN G COVERAGE N AIC # © n gl ewood CA 90301 I N SU RE R A : State F arm M u tu al Au tom ob r l e © n su ran ce Com p an y 251 78 I N SU RE D I N SU RE R B : Al l Cr ty M an agem en t Servr ces, © N C. I N SU RE R C : I N SU RE R D : 1 0440 P r on eer B l vd . Ste 5 I N SU RE R E : San ta F e Sp rr n gs CA 90670 I N SU RE R F : COVE RAG E S CE RTI F I CATE N U M B E R: RE VI SI ON N U M B E R: TH I S I S TO CE RTI F Y TH AT TH E P OL I CI E S OF I N SU RAN CE L I STE D B E L OW H AVE B E E N I SSU E D TO TH E I N SU RE D N AM E D AB OVE F OR TH E P OL I CY P E RI OD I N D I CATE D N OTWI TH STAN D I N G AN Y RE QU I RE M E N T\ TE RM OR CON D I TI ON OF AN Y CON TRACT OR OTH E R D OCU M E N T WI TH RE SP E CT TO WH I CH TH I S CE RTI F I CATE M AY B E I SSU E D OR M AY P E RTAI N \ TH E I N SU RAN CE AF F ORD E D B Y TH E P OL I CI E S D E SCRI B E D H E RE I N I S SU B J E CT TO AL L TH E TE RM S\ E XCL U SI ON S AN D CON D I TI ON S OF SU CH P OL I CI E S L I M I TS SH OWN M AY H AVE B E E N RE D U CE D B Y P AI D CL AI M S I N SR L TR TYP E OF I N SU RAN C E AD D I N SD SU B WVD P OL I C Y N U M B E R P OL I C Y E F F (M M /D D /YYYY) P OL I C Y E XP (M M /D D /YYYY) L I M I TS COM M ERCIAL GEN ERAL L IABILITY EACH OCCU RREN CE $ CLAI M S-M ADE OCCU R DAM AGE TO REN TED PREM I SES ( Ea occu rren ce) $ M ED EXP ( Any one person) $ PERSON AL & ADV I N JU RY $ GEN 1L AGGREGATE L I M I T APPLI ES PER4 GEN ERAL AGGREGATE $ PRO- POLI CY JECT LOC OTH ER4 PRODU CTS - COM P/OP AGG $ $ AU TOM OB I L E L I AB I L I TY 642 21 91 -B 01 -75B 08/01 /2024 08/01 /2025 COM B I N ED SI N GLE L I M I T ( Ea accK dent) $ 1 , 000, 000 AN Y AU TO BODI LY I N JU RY ( Per person) $ OWN ED AU TOS ON LY H I RED AU TOS ON LY SCH EDU LED AU TOS N ON -OWN ED AU TOS ON LY BODI LY I N JU RY ( Per accK dent) $ PROPERTY DAM AGE ( Per accK dent) $ $ U M B RE L L A L I AB E XC E SS L I AB OCCU R CLAI M S-M ADE EACH OCCU RREN CE $ AGGREGATE $ DED RETEN TI ON $ $ WORNE RS C OM P E N SATI ON AN D E M P L OYE RSO L I AB I L I TY Y / N AN Y P ROP RI E TOR/P ARTN E R/E XE CU TI VE OF F I CE R/M E M B E R E XCL U D E D ? (M an datory l n N H ) I f yes\ descrK be u nder DESCRI PTI ON OF OPERATI ON S be^ o_ N / A PER STATU TE OTH - ER $ E L EACH ACCI DEN T $ E L D I SEASE - EA EM PLOYEE $ E L D I SEASE - POLI CY L I M I T $ D E SC RI P TI ON OF OP E RATI ON S / L OC ATI ON S / VE H I C L E S (AC ORD 1 01 , Ad d l tl on al Rem arks Sch ed u l e, m ay b e attach ed l if m ore sp ace l s req u l red ) CE RTI F I CATE H OL D E R CAN CE L L ATI ON ACORD 25 (201 6/03) © 1 988-201 5 ACORD CORP ORATI ON . Al l rl ig h ts reserved . Th e ACORD n am e an d l oig o are reig l stered m arks oif ACORD 1 001 486 1 32849 1 4 04-1 3-2022 Com p ) eted b y State F arm U n d erwrÉ tÉ n g Op eratÉ on s. Î . sÉ g n atu re É s req u É red , p ) ease re.er to con tact n am e ab ove. SH OU L D AN Y OF TH E AB OVE D E SCRI B E D P OL I CI E S B E CAN CE L L E D B E F ORE TH E E XP I RATI ON D ATE TH E RE OF , N OTI CE WI L L B E D E L I VE RE D I N ACCORD AN CE WI TH TH E P OL I CY P ROVI SI ON S. CA 90245 Cr ty of H erm osa B each 1 31 5 Val l ey D rr ve H erm osa Page 178 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-PD-015 Honorable Mayor and Members of the Hermosa Beach City Council APPROVE A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY THROUGH THE NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION FOR THEIR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (Police Chief Landon Phillips) Recommended Action: Staff recommends City Council: 1. Approve a grant agreement of $80,000 from the California Office of Traffic Safety (OTS), through the National Highway Traffic Safety Administration, for their Selective Traffic Enforcement Program (STEP) (Attachment 1); 2. Add estimated revenue of $80,000 in the Grants Fund; and 3. Appropriate $80,000 in the Grants Fund for traffic enforcement operations to reduce alcohol-related accidents and other primary crash factors. Executive Summary: The Hermosa Beach Police Department (HBPD) received an OTS-STEP grant in September 2024 to fund several different traffic enforcement operations between October 2024 to September 2025. HBPD applied again for the OTS-STEP grant in January 2025 to continue these operations and was accepted in September 2025 for further funding. Staff recommends City Council approve the grant agreement authorizing the acceptance of $80,000 from the California Office of Traffic Safety (OTS) to reduce alcohol-related accidents and other primary crash factors. Background: Every year, OTS offers a variety of grant funding to law enforcement agencies to support efforts to reduce alcohol-related and preventable crashes by enforcing traffic measures. The OTS-STEP grant specifically focuses on reducing the numbers of persons killed and injured in crashes involving alcohol and other primary factors like distracted driving. OTS supports law enforcement strategies through impaired driving enforcement, enforcement operations focusing on primary crash factors; night-time seat belt enforcement; special enforcement operations encouraging motorcycle safety; enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes; and educational program. In this recent past grant cycle (October 2024 – September 2025), the following operations were conducted by HBPD:  Two (2) DUI/Driver License Checkpoints Page 179 of 572 City of Hermosa Beach | Page 2 of 3  Ten (10) DUI Saturation Operations  Twenty (20) Traffic Enforcement Operations  Four (4) Distracted Driving Operations  Five (5) Motorcycle Safety Operations  Six (6) Pedestrian/Bicycle Enforcement Operations HBPD would like to continue operating these different enforcement details for the community’s wellbeing and safety and successfully received another year of funding for the October 2025 – September 2026 grant year. Discussion: The Hermosa Beach Police Department is dedicated to promoting traffic safety by enforcing laws and educating the public on primary crash factors, such as distracted and impaired driving. With the increase in special events and the approaching holiday season, HBPD anticipates higher vehicle and pedestrian traffic. In recent years, HBPD has noticed an increase in the number of traffic crashes that have occurred in the city. In 2022, HBPD responded to 491 calls for service regarding traffic crashes while in 2023, that number increased to 500 calls for service. Though the number of DUI arrests have decreased between 2022 to 2024, it continues to be a major issue in the City. With the recent OTS grant funding, additional officers were out in the field conducting different enforcement operations focused on distracted driving, e-bikes, traffic enforcement, and others mentioned above. In addition, officers were sent to sobriety- related training courses like DUI school and Drug Recognition Education classes to enhance their field skills. With this past year’s OTS Funding, HBPD was successful in implementing different operations and offering training opportunities for newer officers. With the second year of grant funding, HBPD is dedicated to continuing their enforcement efforts in keeping Hermosa Beach safe. The OTS-STEP grant outlines several objectives for HBPD during the grant period. The Grant Agreement (Attachment 1) includes the full list. Key objectives include:  Training law enforcement personnel through National Highway Traffic Safety Administration programs such as Drug Recognition, Standardized Field Sobriety Testing, and Advanced Roadside Impaired Driving Enforcement.  Conducting highly publicized enforcement operations focused on distracted driving, motorcycle safety, and pedestrian/bicycle enforcement.  Conducting DUI/Driver’s License Checkpoints  Providing educational presentations on traffic safety topics, including distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts, and child passenger safety. Page 180 of 572 City of Hermosa Beach | Page 3 of 3 Staff recommends City Council approve the grant agreement, authorizing the acceptance of $80,00 from OTS to help reduce alcohol-related accidents and other primary crash factors. Fiscal Impact: The California Office of Traffic Safety (OTS) through the National Highway Traffic Safety Administration approved HBPD’s funding request, granting the City a total of $80,000 to reduce alcohol-related accidents and other primary crash factors. If approved, estimated revenue of $80,000 and appropriation of $80,000 would be added in the Grants Fund to the FY 2025-26 Budget for the OTS grant funded above operations equipment. Agreement Request Request Amount FY 2025-26 Budget Dept. Account # Total Grant Agreement Amount $80,000 150-2114-4201 $80,000 Attachment: OTS-STEP Grant Agreement Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Garrett McDermott, Police Sergeant Concur: Landon Phillips, Police Chief Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 181 of 572 10/6/2025 11:30:42 AM Page 1 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT26129 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Hermosa Beach From: To: 10/01/2025 09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT Hermosa Beach Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: Allocation is contingent upon availability of federal funds. $80,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:  Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances  Exhibit B* – OTS Grant Program Manual  Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: TITLE: EMAIL: PHONE: ADDRESS: Landon Phillips Chief of Police lphillips@hermosapolice.org (310) 318-0336 540 Pier Ave. Hermosa Beach, CA 90254 NAME: TITLE: EMAIL: PHONE: ADDRESS: Steve Napolitano Interim City Manager snapolitano@hermosabeach.gov (310) 318-0360 540 Pier Avenue Hermosa Beach, CA 90254 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: TITLE: EMAIL: PHONE: ADDRESS: Brandon Walker Administrative Services Director bwalker@hermosabeach.gov (310) 318-0226 540 Pier Avenue Hermosa Beach, CA 90254 NAME: TITLE: EMAIL: PHONE: ADDRESS: Stephanie Dougherty Director stephanie.dougherty@ots.ca.gov (916) 509-3030 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 (Signature) (Date) (Signature) (Date) Page 182 of 572 10/6/2025 11:30:42 AM Page 2 of 19 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $15,000.00 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $20,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $45,000.00 AGREEMENT TOTAL $80,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $80,000.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $80,000.00 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4: ESSHWE1VBMK8 1315 Valley Drive Hermosa Beach 90254-3846 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 Page 183 of 572 10/6/2025 11:30:42 AM Page 3 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PT26129 1. PROBLEM STATEMENT Describe the city, county, or jurisdiction this grant will impact. The city of Hermosa Beach is a community with a residential population of 19,728 (US Census Bureau: 2021) and a daytime / nighttime population which can exceed 75,000. Located 21 miles southwest of Downtown Los Angeles, this urban area is a mix of single family and multi-unit housing and commercial establishments. The city of Hermosa beach is the home of several major tourist events which take place annually and include the following: Downtown Pier Lighting, several major Volleyball Tournaments, Concerts on the Beach, The Hermosa Beach Triathlon, Fiesta Hermosa and Octoberfest which are both street fairs that last several days. The city regularly attracts the Hollywood film industry; multiple feature films and television shows have been filmed in Hermosa Beach. Several sporting events for the LA Kings, Rams, Lakers and Dodgers have also taken place in Hermosa Beach. The city of Hermosa Beach has many bars, restaurants and shops in the downtown area which typically draw a large amount of traffic on weekends and holidays. The city sees an exceptionally large traffic influx during the 4th of July and New Years Holidays. The city is governed by a mayor and four City Council members. Law enforcement services have been provided since incorporation in 1907. The Hermosa Beach Police Department has authorized 38 sworn positions. The Chief of Police is the highest authority within the department, which is organized into an office and two bureaus: the Office of the Chief of Police, The Administration / Investigation Bureau, and the Field Operations Bureau. Each bureau is headed by a Police Captain who is responsible for managing day to day operations. Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats). In recent years, the department has noticed an increase in the number of traffic crashes that have occurred in the city. In 2022, the Hermosa Beach Police Department responded to 491 calls for service regarding traffic crashes. In 2023, calls for service regarding traffic crashes increased to 500 calls for service. In 2024, we responded to 476 calls for service related to traffic crashes which is a slight decrease when compared to the previous years. Based on these figures, the city had a 4.92 percent decrease in the number of calls for service related to traffic crashes from 2022 to 2024. The number of DUI arrests have decreased between 2022 to 2024. In 2022, the Hermosa Beach Police Department made 127 arrests for DUI. In 2023, the number of DUI arrests decreased to 110 drivers arrested for DUI. In 2024, the number of DUI arrests decreased to 77. Despite this decrease, DUI arrests continue to be a major issue in the city of Hermosa Beach. In the year 2024, our department was short staffed. Our staffing levels increased during the last two quarters of the year which is when a large portion of our DUI arrests were made. Our current OTS grant has allowed our agency to send several new officers to sobriety related training courses which included but not limited to DUI School, Data Master and PAS Device training courses and DRE school. In addition to training, the OTS grant allowed our agency to deploy more officers in our community specifically for traffic related education and enforcement. Our current OTS grant has been an extremely important tool in lowering the number of DUI arrests even more within our city by being proactive and allowing our department to have high visibility throughout the city. The Hermosa Beach Police Department has self-funded several of its own DUI checkpoints and DUI enforcement details in the past to help combat this issue. Define the target population the grant intends to serve and how they are affected by the problem(s). The City of Hermosa Beach anticipates an increase in vehicle and pedestrian traffic due to the number of growing annual special events hosted within the city as well as beach goers and tourists that visit the city during the warm weather months. Some of the special events alone can be in excess of 60,000 attendees. Los Angeles County Lifeguards have in recent summer months estimated our daily beach goer attendance to numbers in excess of 75,000. We also anticipate an increase in people visiting our city for dining out, shopping at stores, visiting the beach, visiting local bars etc. Page 184 of 572 10/6/2025 11:30:42 AM Page 4 of 19 An increase in vehicle and pedestrian traffic has led the department's Traffic Team to actively seek solutions to increase traffic safety within the community. Funding will allow the department to conduct several traffic enforcement details to reduce the number of traffic crashes and victims by targeting drivers that are engaging in driving habits that have been identified as primary crash factors within the city. This includes: speed, driving under the influence, unsafe turning movements, distracted drivers and more. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release. 1 2. Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed). 2 7. Send law enforcement personnel to the DRE Recertification training. 1 8. Send law enforcement personnel to SFST Instructor training. 1 9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue 2 Page 185 of 572 10/6/2025 11:30:42 AM Page 5 of 19 press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 10. Conduct DUI Saturation Patrol operation(s). 8 11. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations. 11 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 12 13. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 15. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 2 16. Conduct Know Your Limit campaigns with an effort to reach members of the community. 2 17. Participate in highly visible collaborative DUI Enforcement operations. 2 18. Participate in highly visible collaborative Traffic Enforcement operations. 2 19. Send law enforcement personnel to DUI Checkpoint Planning and Management training. 2 20. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias. 1 3. METHOD OF PROCEDURE A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.  Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO. B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements The following requirements are for all grant-related activities:  Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Optimum lead time would Page 186 of 572 10/6/2025 11:30:42 AM Page 6 of 19 be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.  Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.  The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.  If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator.  News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).  Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.  Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.  Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Page 187 of 572 10/6/2025 11:30:42 AM Page 7 of 19  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)  Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.  Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.  Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. Page 188 of 572 10/6/2025 11:30:42 AM Page 8 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT26129 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 405e DDL-26 20.616 Distracted Driving Laws $15,000.00 402PT-26 20.600 State and Community Highway Safety $20,000.00 164AL-26 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $45,000.00 COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Straight Time $0.00 Overtime DUI/DL Checkpoints 164AL-26 $10,000.00 2 $20,000.00 DUI Saturation Patrols 164AL-26 $2,000.00 8 $16,000.00 Collaborative DUI Enforcement 164AL-26 $1,100.00 2 $2,200.00 Know Your Limit 164AL-26 $900.00 2 $1,800.00 Traffic Enforcement 402PT-26 $975.00 11 $10,725.00 Motorcycle Safety Enforcement 402PT-26 $900.00 2 $1,800.00 Pedestrian and Bicycle Enforcement 402PT-26 $900.00 3 $2,700.00 Collaborative Traffic Enforcement 402PT-26 $450.00 2 $900.00 Traffic Safety Educational Presentations 402PT-26 $400.00 2 $800.00 Distracted Driving Enforcement 405e DDL- 26 $1,250.00 12 $15,000.00 Category Sub-Total $71,925.00 B. TRAVEL EXPENSES In State Travel 402PT-26 $3,075.00 1 $3,075.00 $0.00 Category Sub-Total $3,075.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 164AL-26 $3,000.00 1 $3,000.00 Phlebotomist 164AL-26 $1,000.00 2 $2,000.00 Category Sub-Total $5,000.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $80,000.00 Page 189 of 572 10/6/2025 11:30:42 AM Page 9 of 19 Page 190 of 572 10/6/2025 11:30:42 AM Page 10 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT26129 BUDGET NARRATIVE PERSONNEL COSTS DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel. Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel. Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES - EQUIPMENT - OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Phlebotomist - To draw and collect blood samples during OTS funded grant operations from suspected DUI drivers on scene as evidence in support of DUI convictions in a court of law. INDIRECT COSTS - STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. Page 191 of 572 10/6/2025 11:30:42 AM Page 11 of 19 Page 192 of 572 10/6/2025 11:30:42 AM Page 12 of 19 Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS The State will comply with applicable statutes and regulations, including but not limited to:  23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:  Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);  49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);  The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PT26129 Page 193 of 572 10/6/2025 11:30:42 AM Page 13 of 19 The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively. GENERAL ASSURANCES In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. SPECIFIC ASSURANCES More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program: 1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: “The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.” 3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the Page 194 of 572 10/6/2025 11:30:42 AM Page 14 of 19 form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The Subgrantee will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; 4. The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— 1. Abide by the terms of the statement; 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted— 1. Taking appropriate personnel action against such an employee, up to and including termination; 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or Page 195 of 572 10/6/2025 11:30:42 AM Page 15 of 19 rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) Page 196 of 572 10/6/2025 11:30:42 AM Page 16 of 19 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER COVERED TRANSACTIONS 1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and Page 197 of 572 10/6/2025 11:30:42 AM Page 17 of 19 its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of Page 198 of 572 10/6/2025 11:30:42 AM Page 18 of 19 records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. CERTIFICATION ON CONFLICT OF INTEREST (applies to subrecipients as well as States) GENERAL REQUIREMENTS No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. DISCLOSURE REQUIREMENTS Page 199 of 572 10/6/2025 11:30:42 AM Page 19 of 19 No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. Page 200 of 572 City of Hermosa Beach | Page 1 of 10 Meeting Date: October 28, 2025 Staff Report No. 25-AS-080 Honorable Mayor and Members of the Hermosa Beach City Council REVIEW OF THE CITY’S RESIDENTIAL AND EMPLOYEE PARKING PERMIT PROGRAMS (Revenue Services Supervisor Paul Avila) Recommended Action: Staff recommends City Council: 1. Receive an update on the City’s Residential and Employee Parking Permit Programs; and 2. Consider any changes or modifications to the Programs. Executive Summary: Staff recommends that the City Council discuss and review the City’s residential and employee parking permit programs and, based on public input and feedback provided over the last year, direct staff to make appropriate changes to the programs prior to the next permit season beginning in 2026. Background: Residential Parking Permit Program Following a 2019 Parking Management Study, the Hermosa Beach City Council initiated a series of significant changes to its residential and daily parking programs to ensure a fair contribution from users for maintenance, and improve overall program clarity. The Residential Parking Program was originally developed to discourage oversaturation of the City’s downtown and coastal parking, to provide free long-term parking at remote locations, and to allow residents within the impacted area to park beyond the one-hour time restrictions or without having to pay the meter at yellow pole/cap meters. The program allows residents in designated "impacted areas" to park in one-hour limit residential zones and 24-hour yellow cap street meters. To qualify, residents must live within the specified boundaries, which run from the Strand east to Loma Drive, Park Avenue, or Morningside Drive, and between the north and south city limits. Key changes for residential permits have included limiting permits to three per household, increasing the annual price, and implementing stricter proof of residency requirements. Page 201 of 572 City of Hermosa Beach | Page 2 of 10 Additional adjustments addressed guest passes, vehicle registration, and stricter penalties for fraud. Recent updates, including changes implemented for the 2024–2025 season, have tightened the rules and increased the annual fee to $60 per permit. Households are limited to three permits, one of which can be a transferable guest pass. For vehicle sticker permits, applicants must provide a lease agreement with a minimum six-month term (new residents only) or a bank or credit card statement dated within the last 30 days, along with vehicle registration showing the Hermosa Beach address . An optional fourth permit is possible for households that demonstrate a need due to a lack of on-site parking. Beginning in the 2025-2026 permit season, to obtain a Hermosa Beach residential parking sticker, applicants must provide both a valid California driver's license and a current California vehicle registration. Permits are sold annually and can be purchased online, by mail, or at City Hall. The program has faced some resident concerns, particularly regarding the stricter proof of residency requirements. Violations, such as submitting fraudulent documents, can result in a two-year ban from receiving parking permits Employee Parking Permit Program In 2019, City Council adopted a Parking Management Study that included recommendations to adjust the parking permits and pricing. The Study recommended the existing Employee Parking Permit Program remain but suggested the City update locations and pricing to encourage off-street parking availability for employees and that on-street parking be reserved for short-term users to promote turnover. Historically, employee permits were available for purchase, allowing employees to park at on-street spaces with yellow pole/cap meters and in the unmetered one-hour time restricted areas for an annual fee when employers are within the impact zone. At its February 28, 2023 meeting, City Council revisted the Employee Permit Program and established three sets of rates: $175 per year at yellow meters, $75 per month for 24 hours in Lot C, and $38 per month for 12 hours at Lot C. Subsequently, at its March 11, 2025 meeting, City Council approved revisions to the monthly employee permits. The Lot C Employee Permit allows employee parking on the upper level of the Lot C structure ($75 per month for 24-hours or $38 per month for daytime parking from 5am to 7pm). The Quarterly Employee Permit (formerly the Annual Employee Permit) is limited to the yellow meters along Hermosa Avenue only ( $44 per quarter). Page 202 of 572 City of Hermosa Beach | Page 3 of 10 Past Board, Commission, and Council Actions Meeting Date Description January 23, 2024 City Council received a staff presentation on issues identified during the 2023–24 parking permit season and approved staff’s recommendation to only accept one address per resident, eliminate the replacement of lost or stolen guest permits, limit Annual Employee Permits to one per person, and institute a 2- year loss of parking permit privileges for misrepresentation/fraud in applying for a permit or the misuse of parking permits. Additionally, City Council raised the parking permit price to $60 per year, the daily lot pass price to $150 for (12-hour parking) and the 24-hour lot pass to $250, and the daily metered lot pass to $12. January 14, 2025 City Council received an update on the Citywide Parking Program and approved agreements with Parkmobile, LLC and Turbo Data Systems, Inc. Mayor Pro Tem Seamann requested, and a majority of City Council supported, directing staff to return with an item highlighting Residential Parking Program feedback for possible modifications. January 28, 2025 City Council received an update on the Citywide Parking Programs and approved a motion to establish the acceptable forms of proof of residency to add a Driver's License consistent with State law, and in the event the person does not have a vehicle, proof of residency for a hang tag can be established via bank statement or credit card statement at the address requested. March 11, 2025 City Council received an update on the Employee Parking Permit Program and create two separate monthly employee permits. One employee permit would allows employee parking on the upper level of Lot C. A second employee permit restricting parking for the yellow meters to only Hermosa Avenue via a new sticker. May 27, 2025 City Council received and filed an update on the City’s Residential Parking Permit Program and directed staff to bring back the item for discussion on or before October 2025. Analysis: Residential Parking Permit Program To improve the customer experience, the City upgraded its online parking permit platform to a contemporary and intuitive system. As a result, the sale of 2025-26 Residential Page 203 of 572 City of Hermosa Beach | Page 4 of 10 Parking Permits was delayed until April 1, 2025. The number of permits sold this season was down 4% in the 2025-26 permit season, and down 34% over a three-year period. Residential Parking Permit Costs Year-over-Year 2022–23 $40 2023–24 $50 2024–25 $60 2024–26 $60 The 2025–26 Residential Parking Program continues the efforts to manage limited curbside parking in neighborhoods by giving priority to residents. The Program helps reduce the vehicle impacts of commuters, visitors, and nearby businesses, helping ensure that residents who live in the area can more easily park near their homes. By reducing competition for parking, the Program also helps cut down on traffic congestion, safety concerns, and the time drivers spend circling for a spot. In addition to protecting access for residents, the Program supports broader city goals. It discourages long-term parking by non-residents, encourage greater use of public transit and alternative transportation, and helps preserve the character and livability of Hermosa Beach’s neighborhoods. The fees collected through permits also provide a revenue stream that the city reinvests in parking management, enforcement, and community improvements. The Parking Permit Program has largely met its goal of prioritizing parking access for Hermosa Beach residents, and the community has grown accustomed to how the program operates. It has become a familiar system that generally functions as intended. However, several challenges remain in how the program is administered. These ongoing issues have been identified by staff, city management, and City Council, and they highlight the need for further review, discussion, and potential adjustments to improve effectiveness and address concerns: Issue One: Driver’s License as Proof of Residency Residential Permit Type 2025-26 2024-25 2023-24*2022-23 Vehicle Sticker 2,832 3,297 2,435 4,890 Transferrable Permit 3,069 2,834 1,993 3,288 Owner Guest Permit - - - 748 TOTAL PERMITS SOLD 5,901 6,131 4,428 8,926 *2023-24 figures reflect a partial permit year as sales did not begin until August 28, 2023 Page 204 of 572 City of Hermosa Beach | Page 5 of 10 Description: The program requires residents to show a valid California state driver’s license (with a Hermosa Beach address) and matching vehicle registration to obtain a parking permit. Impact: This creates barriers for residents who do not drive, new residents who haven’t updated their license address, and households with vehicles registered under different family members. Staff has also heard from homeowners who live part-time elsewhere who think it’s unfair that they pay property taxes but can’t get a parking permit. It can also slow down the application process and lead to resident frustration. Options/Solutions  Option A (Status Quo): Continue requiring a driver’s license and matching registration for all permits. o Pros: Strong verification of residency; reduces risk of fraud. o Cons: Excludes full time residents who don’t drive, part-time residents who pay property taxes, creates delays, increases complaints.  Option B: Allow additional proof of residency (e.g., lease agreement or utility bill) as alternatives to a driver’s license. o Pros: Increases accessibility for renters, part-time residents, seniors, and new residents; reduces inequities. o Cons: Slightly more complex for staff to verify documents.  Option C: Hybrid approach — require a driver’s license when available but allow secondary documents for special circumstances (e.g., new move-ins, part-time residents, non-drivers). o Pros: Balances fraud prevention with flexibility; accommodates edge cases. o Cons: May require staff training and clear guidelines for exceptions. Issue Two: Guest Permits Not Replaceable Description: Guest permits are address-specific and cannot be replaced once issued. If a tenant moves out after using the allocation, the new tenant at that address is not eligible to obtain a guest permit for the remainder of the permit season. Impact: This creates inequity for new renters, who may be unfairly denied a benefit available to prior tenants. It generates resident complaints, reduces program flexibility, and disproportionately impacts rental households with frequent turnover. Options/Solutions  Option A (Status Quo): Continue the policy of no replacements. o Pros: Prevents abuse or duplication of guest permits; simpler for staff to enforce. o Cons: Unfair to new tenants; leads to frustration and negative perceptions of the program. Page 205 of 572 City of Hermosa Beach | Page 6 of 10  Option B: Allow replacement with proof of new tenancy (e.g., signed lease agreement, utility bill in new tenant’s name). o Pros: Improves fairness for renters; accommodates legitimate moves; reduces complaints. o Cons: Requires staff to verify new documents; increases administrative workload.  Option C: Limit replacements to once per address per permit season. o Pros: Provides fairness for new tenants while maintaining safeguards against repeated replacements. o Cons: More complex to track; still may not fully resolve turnover-related challenges. Issue Three: Elimination of Property Owner Guest Permits Description: The program previously allowed property owners to purchase one guest/hangtag permit per residential address they owned, regardless of whether they lived there. This option has been eliminated, leaving non-resident owners without a means to obtain a guest permit. Impact: Property owners who do not reside in Hermosa Beach but maintain property (e.g., second homes, rentals, family-use homes) lose flexibility in hosting guests, tenants, or contractors. This has caused frustration among property owners who feel they are being treated inequitably compared to resident homeowners. Options/Solutions  Option A (Status Quo): Continue prohibiting owner guest permits. o Pros: Reduces potential misuse by absentee landlords or short-term rental operators; simplifies administration. o Cons: Limits flexibility for legitimate owners who occasionally use or maintain their properties.  Option B: Reinstate owner guest permits with restrictions (e.g., capped number, higher fee, proof of ownership, or limited duration). o Pros: Restores some flexibility for property owners; generates additional revenue; accommodates occasional use. o Cons: Increases staff oversight; risk of misuse if not tightly regulated. Issue Four: Elimination of Event Permits Description: One-day event permits were previously available to residents who held a current residential parking permit, allowing up to five events per year (with a maximum of 20 permits per day). The initial five permits were $1 each, and the remaining fifteen were free. This option has been removed under the current program. Impact: Residents no longer have an affordable, short-term solution for hosting guests or attending local events. This reduces flexibility, generates complaints from residents Page 206 of 572 City of Hermosa Beach | Page 7 of 10 who regularly used the permits, and limits the program’s responsiveness to temporary parking needs. Options/Solutions  Option A (Status Quo): Maintain elimination of event permits. o Pros: Simplifies program administration; reduces potential misuse or overcrowding on event days. o Cons: Residents lose a valued service; may cause dissatisfaction and inconvenience.  Option B: Reinstate event permits with updated rules (e.g., limit the number of events per year, restrict the number of permits issued per event, and charge a nominal fee for each permit). o Pros: Restores flexibility for residents; generates minor revenue; addresses community needs. o Cons: Requires additional staff oversight and tracking; some risk of misuse during large events. Issue Five: Requirements for a Fourth Residential Permit Description: One of the requirements to qualify for a fourth residential parking permit is that each vehicle must be registered to a different driver.. Vehicles registered under the same name are ineligible, regardless of parking needs. Impact: Multi-vehicle households with multiple cars registered to a single driver are restricted from obtaining additional permits, which can cause frustration, complaints, and perceived inequity. Staff has heard from several residents about the need for permits for two spouses and their two children who each drive. The current limitation may not reflect actual parking demand and can create enforcement challenges. Options/Solutions  Option A (Status Quo): Maintain the requirement that each vehicle must be registered to a unique driver. o Pros: Prevents households from stockpiling permits; simplifies verification. o Cons: Restrictive for legitimate multi-vehicle households; may not align with actual parking needs; causes resident dissatisfaction.  Option B: Allow households to obtain a fourth permit regardless of driver registration, subject to verification of household residency. o Pros: Increases flexibility for residents; better aligns with real-world parking needs; reduces complaints. o Cons: Slightly higher risk of over-allocation; may require monitoring to prevent abuse.  Option C: Eliminate the requirement that each vehicle must be registered to a different driver, allowing the eligibility to be based on the overall parking needs of the household. Page 207 of 572 City of Hermosa Beach | Page 8 of 10 o Pros: Balances fairness with program control; ensures permits go to households with genuine need. o Cons: Adds administrative review and complexity; requires clear criteria for eligibility. In rare instances, staff identified misrepresentation of paperwork or misuse of parking permits. In total, 20 residents are currently on a two-year pause from receiving Residential Parking Permits as outlined below. Residents on Two-Year Pause from Receiving Parking Permits Reason # Residents Submitted Altered Vehicle Registration Documentation 13 Submitted Altered Bank or Credit Card Statements 5 Misusing Vehicle Stickers on Unassigned Out-of-State Vehicles 2 Total 20 Options: 1. Keep the Two-Year Ban  Pros: Strong deterrent, easy to enforce, protects integrity of program.  Cons: Can be overly harsh, may penalize honest mistakes, reduces goodwill and revenue. 2. Change / Modify the Ban  Pros: More fair and flexible (shorter bans, appeal options), preserves deterrence but allows forgiveness.  Cons: More complex to administer, harder to communicate, risk of inconsistency. 3. Remove the Ban  Pros: Simplifies policy, less punitive, avoids long-term hardship, reduces administrative tracking.  Cons: Weakens deterrence, risk of increased fraud/misuse, may anger residents, requires stronger alternative penalties. Permit sales for the 2026-2027 season are scheduled to begin February 1, 2026. The current passes will be good through February 28, 2026. Enforcement will begin March 23, 2026 to allow residents ample time to apply for a receive their new permits. Employee Parking Permit Program Employee Parking Permits must meet the following eligibility criteria:  Business must be located within the City's Impacted Parking Area.  The following documents are required: Page 208 of 572 City of Hermosa Beach | Page 9 of 10 o Current business license (if you are the business owner) or a current pay stub less than 30 days old (if you are an employee); o Current CA vehicle registration (only for the Quarterly Permit)—must be in the name of the employee; and o Valid Picture I.D.—acceptable forms include a driver’s license, California I.D., passport or military I.D. Listed below are the permit counts for the 2025-26 season: At its March 11, 2025 meeting City Council changed the criteria for both the annual (now quarterly) on-street and monthly Lot C Employee Parking Program. Quarterly permits are now only valid at yellow cap/pole meters on Hermosa Ave. Lot C employee parking is now restricted to only the top floor of the structure. Staff has received a handful of anecdotal complaints of capacity issues in Lot C from affected local employees City Council may want to consider changes to the Employee Parking Program to allow a fairer system for employees, less congestion, possible new revenue, and increase resident satisfaction. However, this is counterbalanced by limited parking spaces, risks to visitor/business parking, and employee equity. Year Total 2025-261 316 2024-25 207 2023-242 138 2022-23 231 2021-22 169 2020-21 183 Annual Employee Permit Sales 2Sales delayed in 2023-24 1Sales switched to quarterly Year Daily (5am-7pm)24-Hour 2025-26 1,714 1,084 2024-25 1,776 1,160 Monthly Lot C Employee Permit Sales Page 209 of 572 City of Hermosa Beach | Page 10 of 10 Here are a few options for potential changes: Expand Access / Zones for Quarterly Permit – More spaces or wider use of permits.  Pros: Convenience for employees.  Cons: Reduces availability for residents/visitors. Increase Fees – Raise permit costs to match demand.  Pros: More city revenue, deters overuse.  Cons: Pushback from employees/businesses, risk of illegal parking. Employer-Managed Lot C Permits – Permits are allocated by businesses rather than individuals. Limit the number of permits issued to each business.  Pros: Better verification, encourages sharing/carpooling.  Cons: Burden on employers, fairness issues among staff. Reallocate Spaces / Enforcement for Lot C – Redesignate employee-only spaces to allow Lot C permits at different levels of the structure.  Pros: Improves parking distribution for employees and supports overall system integrity.  Cons: Reduces parking availability for visitors, additional enforcement oversight. Fiscal Impact: There is no fiscal impact related to the recommended action. Links: Link to October 14, 2025 emailed comments Link to October 14, 2025 eComment Report Respectfully Submitted by: Paul Avila, Revenue Services Supervisor Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 210 of 572 PARKING PERMIT PROGRAMS October 28, 2025 Page 211 of 572 Parking Permit Programs •Residential Permits •Review 2025-2026 Permit Season •Feedback and Issues •Employee Permits •Review Employee Permit Program •Feedback and Issues Page 212 of 572 Residential Parking Permits Updates made for current permit season: 1.) Proof of Residency Requirements •Vehicle Stickers: California Driver’s License and Vehicle Registration showing the same Hermosa Beach address •Guest/Transferrable Permit: Same documentation as the Vehicle Sticker, or a Bank or Credit Card Statement 2.) Launched new parking permit platform Page 213 of 572 Residential Parking Permits Residential Permit Type 2025-26 2024-25 2023-24*2022-23 Vehicle Sticker 2,832 3,297 2,435 4,890 Transferrable Permit 3,069 2,834 1,993 3,288 Owner Guest Permit - - - 748 TOTAL PERMITS SOLD 5,901 6,131 4,428 8,926 *2023-24 figures reflect a partial permit year as sales did not begin until August 28, 2023 2022-23 $40 2023-24 $50 2024-25 $60 2025-26 $60 Residential Parking Permit Costs Year-over-Year Page 214 of 572 Residential Permits-Feedback •Driver’s License Requirement for Proof of Residency Impact: Favors homeowners but does not accommodate renters, new residents, or part- time owners. Slows application process and causes high volume of complaints. •Guest Permits Not Replaceable Impact: New tenants can’t obtain a guest permit if it was previously issued to the address. Creates inequity and generates complaints. •Elimination of Property Owner Guest Permits Impact: Prevents non-resident homeowners from visiting their property, schedule maintenance, and is considered unfair by property owners. •Elimination of Event Permits Impact: Provides no affordable options for gatherings such as holidays or special events. •Fourth Permit Requirement (Unique Driver Rule) Impact: Restricts multi-car households and fails to address actual parking needs. Page 215 of 572 Proof of Residency Options/Solutions Option A (Status Quo): Continue requiring a driver’s license and matching registration for all permits. Option B: Accept alternative proof of residency (e.g., signed lease agreement [new residents only] or utility bill) instead of the driver’s license. Option C: Hybrid approach — require a driver’s license when available but allow secondary documents for special circumstances (e.g., new move-ins, part-time residents, non- drivers). Page 216 of 572 Guest Permits Not Replaceable Options/Solutions Option A (Status Quo): Continue the policy of no replacements. Option B: Allow replacement with proof of new tenancy (e.g., signed lease agreement, utility bill in new tenant’s name). Option C: Allow only one replacement per address per permit season. Page 217 of 572 Prop Owner Guest Permits Eliminated Options/Solutions Option A (Status Quo): Continue prohibiting owner guest permits. Option B: Reinstate owner guest permits with restrictions (e.g., capped number, higher fee, or limited duration). Page 218 of 572 Event Permits Eliminated Options/Solutions Option A (Status Quo): Maintain elimination of event permits. Option B: Reinstate event permits with updated rules (e.g., limit the number of events per year, restrict the number of permits issued per event, and charge a nominal fee for each permit). Page 219 of 572 Fourth Permit Requirement Options/Solutions Option A (Status Quo): Maintain the requirement that each vehicle must be registered to a unique driver. Option B: Allow households to obtain a fourth permit regardless of driver registration, subject to verification of household residency. Option C: Eliminate the unique driver requirement and base eligibility on overall household parking needs. Page 220 of 572 Two-Year Ban The two-year ban refers to the penalty for submitting altered documents when applying for permits or for misusing parking permits. Under Hermosa Beach’s program rules, such violations result in a 2-year loss of parking permit privileges Page 221 of 572 Two-Year Ban Options: 1.Keep the Two-Year Ban •Pros: Strong deterrent, easy to enforce, protects integrity of program. •Cons: Can be overly harsh, may penalize honest mistakes, reduces goodwill and revenue. 2.Change / Modify the Ban •Pros: More fair and flexible (shorter bans, appeal options), preserves deterrence but allows forgiveness. •Cons: More complex to administer, harder to communicate, risk of inconsistency. 3.Remove the Ban •Pros: Simplifies policy, less punitive, avoids long-term hardship, reduces administrative tracking. •Cons: Weakens deterrence, risk of increased fraud/misuse, may anger residents, requires stronger alternative penalties. Page 222 of 572 Employee Parking Permits Year Total 2025-261 316 2024-25 207 2023-242 138 2022-23 231 2021-22 169 2020-21 183 Annual Employee Permit Sales 2Sales delayed in 2023-24 1Sales switched to quarterly Updates Made to Employee Permits: 1.) Annual employee permit was changed to a Quarterly street permits valid only on Hermosa Ave 2.) Monthly Lot C permits restricted to only top level Page 223 of 572 Employee Parking Permits Permit Options •Expand Access for the Quarterly Permit – Extend use of the permit to additional parking areas. •Increase Fees – Raise permit costs to better align with demand and usage. •Employer-Managed Lot C Permits – Allocate permits through businesses rather than individuals, with limits per employer. •Reallocate Spaces in Lot C – Redesignate employee-only spaces within the structure to improve parking distribution and availability for employees. •No Change Page 224 of 572 Employee Parking Map North End Center w/ Lots A, B, and C South End Page 225 of 572 2026-2027 Permit Season •Permit Sales Begin – February 2, 2026 •Current Permits Expire – February 28, 2026 Page 226 of 572 PARKING PERMIT PROGRAMS October 28, 2025 Page 227 of 572 Page 228 of 572 City of Hermosa Beach | Page 1 of 4 Meeting Date: October 28, 2025 Staff Report No. 25-CR-079 Honorable Mayor and Members of the Hermosa Beach City Council APPROVE AGREEMENT WITH REC TECHNOLOGIES INC. TO PROVIDE A RECREATION MANAGEMENT SOFTWARE (Recreation Coordinator Kambria Vint) Recommended Action: Staff recommends City Council: 1. Approve a Professional Services Agreement with Rec Technologies Inc. for a recreation management software for the Community Resources for a recreation management software platform for the Community Resources Department for a two-year term through October 28, 2028, with an automatic renewal for an additional one-year term, in a total amount not to exceed $75,000 over all three terms.; and 2. Authorize the City Manager to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney. Executive Summary: To support the modernization of the City’s recreation management software and to enhance the user’s experience, staff undertook a comprehensive review of available technologies, evaluated multiple companies’ recreation management software, and subsequently issued a formal Request for Proposals (RFP) (Attachment 1) to identify the most effective and efficient software. Following a competitive process, staff recommends City Council approve a Professional Services Agreement (Attachment 2) with Rec Technologies Inc. for a recreation management software platform for the Community Resources Department for a two-year term through October 28, 2028, with an automatic renewal for an additional one-year term, in a total amount not to exceed $75,000 over all three terms. Background: The Community Resources Department (Department) has utilized the ACTIVE Network as its primary recreation management software since March 31, 2014, following the discontinuation of the City’s previous software, CLASS. Since its implementation, the software has served as the Department’s platform to process activity registrations, manage memberships, process facility reservations, coordinate program scheduling, and Page 229 of 572 City of Hermosa Beach | Page 2 of 4 support financial transactions and reporting. The current contract with the ACTIVE Network is set to expire on August 12, 2026. Discussion: On August 11, 2025, the City issued RFP 25-005 (Attachment 1) seeking proposals from companies that offer recreation management software to provide, implement, and support such a platform. The RFP was posted on the City bulletin board, emailed to those who subscribe to notices for RFPs, advertised on the City website, and on the City’s online bidding platform, PlanetBids. The scope of work identified in the RFP is as follows:  The software shall be delivered as a browser-based, Software-as-a-Service cloud platform requiring no local installations or hardware, and shall include all future improvements and feature releases at no additional cost.  The system shall allow for an unlimited number of user licenses within the City.  The company shall be responsible for data configuration and ingestion.  The company shall provide unlimited training (on-site or remote) as requested by the City for the duration of the agreement.  The company shall offer integrated payment processing for credit cards, checks, and cash.  The company shall ensure secure data transmission.  The company shall provide continuous service support. On August 25, 2025, the City received a total of thirteen proposals in response to the RFP. The proposing companies are listed below in alphabetical order:  Amilia Technologies Inc. USA  AVM AI Solutions.com  CivicPlus, LLC  Concourse Tech Inc.  DataTerrain Inc  Kaizen Laboratories Inc.  PerfectMind Inc  Rec Technologies  RecTrac LLC  Time.ly Network Inc.  Traction Rec Technologies, Inc.  Tyler Technologies  Univerus Inc. The proposals were independently evaluated by Recreation Coordinator Kambria Vint. Each proposal was scored based on the following evaluation criteria: Page 230 of 572 City of Hermosa Beach | Page 3 of 4  Approach and Methods: Demonstrated understanding of the City’s operational needs and proposed implementation strategy.  Relevant Experience and Expertise: Industry knowledge, qualifications, and experience with similar projects.  Timeframe and Costs: Proposed implementation timeline and overall cost competitiveness.  Administration: Ability to comply with the RFP requirements and administrative processes. Interviews and program demonstrations were held on September 3, 2025 for the top two scoring companies. The panel of evaluators included Recreation Coordinator Kambria Vint, Senior Management Analyst Kenneth Bales, and GIS/IT Analyst Alexandria Hildebrand. Following the review of the proposals and completion of the interviews, the companies were ranked based on the criteria listed above. The rankings are as follows: Ranking Company 1 Rec Technologies Inc. 2 Xplor Recreation Based on its proposal and software demonstration (Attachment 2), Rec Technologies Inc. was identified as the most qualified bidder. Rec Technologies Inc demonstrated a thorough understanding of the scope of work identified in the RFP and a firm understanding of the Department’s needs. The company is based in San Francisco, California, and provides service for over 40 major cities across the United States, including Torrance, California. Fiscal Impact: The City’s current agreement with the ACTIVE Network is structured on a revenue transaction model, under which the City remits a percentage of each transaction to ACTIVE Network as payment for services rendered. In Fiscal Year (FY) 2024-25, the City paid Active.net a total of $127,266.19. Staff’s preference is to transition to a payment fee structure for recreation management software, rather than a per-transaction model, to enhance budgetary planning, improve cost predictability, and support more efficient financial management. Rec Technologies Inc. would be able to provide such a fee structure, detailed in the table below. Agreement Request Fiscal Year Due Fee Type Request Amount FY 2025-26 At project launch anticipated for November 2025 Implementation Fee $16,000 FY 2026-27 At project “go-live” anticipated for July 2026 Annual Service Technology Fee $29,500 Page 231 of 572 City of Hermosa Beach | Page 4 of 4 Agreement Request Fiscal Year Due Fee Type Request Amount FY 2027-28 At the automatic renewal of the automatically renewed additional one-year term Annual Service Technology Fee $29,500 Staff will use budgeted prospective expenditures to fund the first year implementation fee. When implemented, Staff will budget the annual contract technology fee as part of future City fiscal year budget cycles. Attachments: 1. RFP 25-005 2. Draft Professional Services Agreement with Rec Technologies Inc 3. Rec Technologies Inc. Proposal. Respectfully Submitted by: Kambria Vint, Recreation Coordinator Concur: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 232 of 572 REQUEST FOR PROPOSALS (RFP) NO. 25-005 RECREATION MANAGEMENT SOFTWARE PLATFORM IN THE CITY OF HERMOSA BEACH, CALIFORNIA CITY OF HERMOSA BEACH Department of Community Resources 1315 Valley Drive Hermosa Beach, CA 90254 (310) 318-0280 Page 233 of 572 RFP 25-005 City of Hermosa Beach Page 2 of 35 RFP NUMBER: RFP# 25-005 RFP TITLE: RECREATION MANAGEMENT SOFTWARE PLATFORM REQUESTING DEPARTMENT: Community Resources RELEASE DATE: August 11, 2025 DUE DATE: Monday, August 25, 2025 @ 6:00 p.m. PST Notice is hereby given that the Department of Community Resources of the City of Hermosa Beach will receive proposals for: RFP# 25-005, RECREATION MANAGEMENT SOFTWARE PLATFORM Proposals must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home). Proposals will be received until 6:00 p.m. PST, Monday, August 25, 2025. Proposals will not be opened at that time but will be submitted to the Community Resources Department for verification and compliance with Specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award. Please direct any inquiries regarding this RFP to Kambria Vint at kvint@hermosabeach.gov. All questions regarding the content of the proposal may be emailed to Kambria Vint referenced above or submitted on the PlanetBids Portal. www.hermosabeach.gov BEACH HERMOSA OF CITY 1315 Valley Drive, Hermosa Beach, CA, 90254 Phone: (310) 318-0280 Page 234 of 572 RFP 25-005 City of Hermosa Beach Page 3 of 35 Table of Contents 1 Introduction .............................................................................................................................. 4 1.1 Invitation for Proposals ...................................................................................................... 4 1.2 RFP Timeline ....................................................................................................................... 4 1.3 Submittal Procedures ........................................................................................................ 4 1.4 Contact .............................................................................................................................. 5 1.5 General RFP Conditions .................................................................................................... 5 2. Project Overview .................................................................................................................. 10 2.1 Background ..................................................................................................................... 10 2.2 Objective and Goals ...................................................................................................... 10 2.3 Relevant Plans, Policies, Programs, or Projects ............................................................ 10 3. Scope of Services ................................................................................................................. 11 4. Proposal Submittal Instructions ............................................................................................ 12 4.1 Proposal Format .............................................................................................................. 12 4.2 Proposal Content ............................................................................................................. 13 4.2.1 Cover Letter .............................................................................................................. 13 4.2.2 Firm Profile ................................................................................................................. 13 4.2.3 Project Understanding and Approach to Scope of Work ................................... 13 4.2.4 Project Management Plan ...................................................................................... 14 4.2.5 Experience and Qualifications ............................................................................... 15 4.2.6 Required Forms ......................................................................................................... 16 4.2.7 Cost Proposal ............................................................................................................ 17 5. Proposal Evaluation and Selection ..................................................................................... 17 5.1 Proposal Review Process ................................................................................................ 17 5.2 Evaluation Criteria ........................................................................................................... 18 6. Contract Expectations ......................................................................................................... 19 6.1 Contract Period ............................................................................................................... 19 6.2 Professional Services Agreement .................................................................................. 19 6.3 Standards of Work ........................................................................................................... 19 6.4 Invoicing and Payment .................................................................................................. 19 7. Attachmeents and Required Forms .................................................................................... 21 7.1 Sample Professinal Services Agreement ...................................................................... 21 7.2 Required Forms ................................................................................................................ 32 7.2.1 Certification of Proposal ......................................................................................... 32 7.2.2 Non-Collusion Affidavit ............................................................................................ 34 7.2.3 Compliance with Insurance Requirements ........................................................... 35 7.2.4 Acknowledgement of Professional Services Agreement .................................... 36 Page 235 of 572 RFP 25-005 City of Hermosa Beach Page 4 of 35 1 Introduction 1.1 Invitation for Proposals The City of Hermosa Beach Community Resources Department is seeking proposals from qualified contractors for the purchase, implementation, and servicing of a Recreation Management Software Platform. Installation would begin immediately after contract signing. Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hermosa Beach to provide these services. The City anticipates a contract start date around October 1, 2025. 1.2 RFP Timeline RFP posted August 11, 2025 Deadline to submit written questions August 18, 2025 Posting of responses to questions August 21, 2025 Deadline to submit proposals August 25, 2025 - 6 PM PST Interviews for selected firms if the City wishes to do so TBD ~ First Week of September Tentative award September 26, 2025 1.3 Submittal Procedures Proposers shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal. No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. (Check Section 4 for complete submittal procedures) Page 236 of 572 RFP 25-005 City of Hermosa Beach Page 5 of 35 1.4 Contact Please direct any inquiries regarding this RFP to Kambria Vint at kvint@hermosabeach.gov. All questions regarding the content of the proposal may be emailed to Kambria Vint referenced above or submitted on the PlanetBids Portal. 1.5 General RFP Conditions The following instructions and conditions apply to this RFP: Pre-Contractual Expenses The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in: • Preparing a proposal in response to this RFP. • Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement. • Any other expenses incurred by the consultant prior to the date of an executed contract. Authority to Withdraw RFP and/or Not Award Contract The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective proposers to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form. Page 237 of 572 RFP 25-005 City of Hermosa Beach Page 6 of 35 The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. Other Conditions • ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto. • CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of Page 238 of 572 RFP 25-005 City of Hermosa Beach Page 7 of 35 work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. • IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. • NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. • OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal. Page 239 of 572 RFP 25-005 City of Hermosa Beach Page 8 of 35 • OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform Page 240 of 572 RFP 25-005 City of Hermosa Beach Page 9 of 35 services. All sub consultant for work services must follow all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement. Page 241 of 572 RFP 25-005 City of Hermosa Beach Page 10 of 35 2. Project Overview 2.1 Background The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north and east by the City of Manhattan Beach, on the south and east by the City of Redondo Beach, and on the west by the Pacific Ocean. Hermosa Beach strives to provide residents and visitors alike with the opportunity for a high quality of life that includes offering a range of safe and convenient transportation options. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles and a shoreline of approximately two miles. In 2020, the City of Hermosa Beach had an estimated population of 19,728. The City plays host to several major special events held throughout the year and visitors can increase the population to over 100,000 people on an average summer weekend. The City employs approximately 150 FTEs and provides a wide range of services to its residents and visitors. The City has the following departments: Administrative Services, City Clerk, City Manager’s Office, Community Development, Community Resources, Police, and Public Works. The City’s Community Resources Department is seeking a modern, comprehensive, and cloud-based Recreation Management Software Platform to transform the operational efficiency of the Department and to improve the resident and end-user experience. The platform shall be mobile-first (i.e. accessible by any mobile device), cross-device, and personalizable by end users. The Department desires a contractor who will be able to provide a modular and integrated recreation management platform to achieve the following objectives: 1. Reduce administrative inefficiencies due to manual workflows; 2. Increase the number of residents participating in recreation programming and utilizing City facilities through easier registration and facility booking; 3. Grow programming and facilities revenue by providing a mobile-friendly registration and check-out experience; 4. Deliver continuous improvements to the recreation experience, by being scalable and offering capabilities to be added in the future such as artificial intelligence and instructor management. Page 242 of 572 RFP 25-005 City of Hermosa Beach Page 11 of 35 2.2 Objective and Goals This RFP is seeking proposals from qualified contractors for the purchase, implementation, and servicing of a Recreation Management Software Platform. Installation would begin immediately after contract signing. 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the City’s current budget and staffing levels. The following link is provided for your convenience: City of Hermosa Beach Budget 3. Scope of Services The Scope of Work shall include, but not be limited to the following tasks: • The software shall be delivered as a browser-based, Software-as-a-Service cloud product, with no installations or hardware required, including any future improvements and feature releases for no additional fee. • Licenses shall be available for an unlimited number of users within the City. • Contractor shall manage the data configuration and ingestion. • Contractor shall provide unlimited training (on-site or remote) as required by the City over the course of the agreement. • Contractor shall provide integrated payment processing for credit cards, check, and cash, including the ability to pass through transaction fees to end users. • Contractor shall ensure secure data transmission. • Contractor shall provide continuous service support. 4. Proposal Submittal Instructions 4.1 Proposal Format Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal. Page 243 of 572 RFP 25-005 City of Hermosa Beach Page 12 of 35 4.2 Proposal Content Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP. 4.2.1 Cover Letter Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, contact information, summary statement of professional qualifications, and statement of understanding of the scope of work. The cover letter also shall acknowledge receipt of any addendums that were issued for this RFP. 4.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name and address. • Name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Address, telephone numbers and fax numbers of each of the proposing firm’s locations. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. Page 244 of 572 RFP 25-005 City of Hermosa Beach Page 13 of 35 4.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below. Statement of Project Understanding Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided. Organizational Chart Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified. Approach to Work Program (Required and Optional Tasks) The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City ’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects. The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer. Additional Services Consultant shall provide the City with any additional services that the firm can provide. Consultant may additionally itemize those services which are further beneficial but are not noted in the aforementioned paragraphs as requirements. Roles and Responsibilities for City Staff Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”. 4.2.4 Project Management Plan Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this Page 245 of 572 RFP 25-005 City of Hermosa Beach Page 14 of 35 section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control. Project Schedule Proposers must provide a project schedule with anticipated timeframe for key deliverables outlined in the scope of work. Communications Approach Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during individual project kick-offs. Consultant should have the capability to run virtual meetings. Quality Assurance/Quality Control Approach Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high. 4.2.5 Experience and Qualifications Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below. Summary of Relevant Projects Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum: • Year started and completed (if relevant) • Contracting Agency + Department • Project Description • Key Personnel Assigned • Contract Value References Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include: Page 246 of 572 RFP 25-005 City of Hermosa Beach Page 15 of 35 • Name of agency • Name of agency project manager • Email address and telephone number of contact person • Description of project or services provided Experience and Qualifications of Key Personnel The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include: • Name • Position and Role for This Project • Degrees and Certifications • Professional Memberships/Registrations • Summary of Experience • Work on Representative Project Similar in Scope If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format. Assignment of Key Personnel It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects. After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different sub- consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for geotechnical types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project. In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review. Page 247 of 572 RFP 25-005 City of Hermosa Beach Page 16 of 35 4.2.6 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Proposal. Consultant is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. (See section 7.2.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the Non- Collusion Affidavit. (See section 7.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.2.4) 4.2.7 Cost Proposal The cost proposal shall be submitted through PlanetBids Portal as a separate file, labeled “Cost Proposal” and indicate the firm’s name. The cost proposal shall detail costs broken down by project phase, task, hourly rates, and key personnel. Consultant should provide the cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the cost proposal to facilitate consistent comparison of costs between proposals. The Cost Proposal should identify project team members, and hourly billing rates and break costs by task and phase. The fee schedule should also include any direct costs such as travel, equipment, printing/materials. The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP. Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs. 5. Proposal Evaluation and Selection Page 248 of 572 RFP 25-005 City of Hermosa Beach Page 17 of 35 5.1 Proposal Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made. Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include non- city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 5.2 Evaluation Criteria Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm ’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm. Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (30%): • A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs. Page 249 of 572 RFP 25-005 City of Hermosa Beach Page 18 of 35 • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. Relevant Experience & Expertise (35%): • Recent experience preparing similar projects or providing similar services for jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Timeframe and Costs (25%): • Display of responsive timeframe to assign tasks. • Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. Administration (10%): • Ability to comply with the timeline terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement. 6. Contract Expectations 6.1 Contract Period The City anticipates the contract term would begin around October 2025. Page 250 of 572 RFP 25-005 City of Hermosa Beach Page 19 of 35 6.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 7.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 6.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 6.4 Invoicing and Payment Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals. Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information: Contract Amount Total Prior Contract Billings Contract Work Performed this Period Total Contract Amount Performed To Date Contract Percent Complete Total Amount Remaining for the Contract Page 251 of 572 RFP 25-005 City of Hermosa Beach Page 20 of 35 7. Attachments and Required Forms 7.1 Sample Professional Services Agreement CONTRACT FOR PROFESSIONAL SERVICES TO ________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to __________________________________________. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. As additional consideration, CITY agrees to pay CONSULTANT a not to exceed amount of $ , based on the hourly rates set forth in Exhibit A attached hereto and incorporated herein by reference for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous Page 252 of 572 RFP 25-005 City of Hermosa Beach Page 21 of 35 month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. Page 253 of 572 RFP 25-005 City of Hermosa Beach Page 22 of 35 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. Page 254 of 572 RFP 25-005 City of Hermosa Beach Page 23 of 35 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars Page 255 of 572 RFP 25-005 City of Hermosa Beach Page 24 of 35 ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. Page 256 of 572 RFP 25-005 City of Hermosa Beach Page 25 of 35 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or Page 257 of 572 RFP 25-005 City of Hermosa Beach Page 26 of 35 services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: ATTN: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in Page 258 of 572 RFP 25-005 City of Hermosa Beach Page 27 of 35 the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the Page 259 of 572 RFP 25-005 City of Hermosa Beach Page 28 of 35 natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be Page 260 of 572 RFP 25-005 City of Hermosa Beach Page 29 of 35 required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ OR By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT [MAYOR/CITY MANAGER] By: NAME/TITLE ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Page 261 of 572 RFP 25-005 City of Hermosa Beach Page 30 of 35 Todd Leishman, Interim City Attorney Page 262 of 572 RFP 25-005 City of Hermosa Beach Page 31 of 35 7.2 Required Forms 7.2.1 Certification of Proposal RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Page 263 of 572 RFP 25-005 City of Hermosa Beach Page 32 of 35 Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 264 of 572 RFP 25-005 City of Hermosa Beach Page 33 of 35 7.2.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract. 5. All statements contained in the Proposal and related documents are true. 6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 265 of 572 RFP 25-005 City of Hermosa Beach Page 34 of 35 7.2.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 266 of 572 RFP 25-005 City of Hermosa Beach Page 35 of 35 7.2.4 Acknowledgement of Professional Services Agreement RFP #: _________ The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ____________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ ________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________ Page 267 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT REC TECHNOLOGIES INC. PLATFORM SERVICES AGREEMENT RECITALS City maintains and offers to its residents certain recreational facilities and programs, and desires a software services platform to allow for booking of facilities and classes, and payment of facility and program fees. Rec operates a proprietary technology platform (“Rec Platform”) that “powers’ the coordination, scheduling, and use of such facilities and programming and allows Rec Platform resident users to view schedules and guidelines, reserve facilities, and purchase lessons and other programming offered by the City. City and Rec share the goal of increasing community participation. City desires to make its facilities and programming offerings available to residents and to otherwise take advantage of the administrative, scheduling, and transactional, and marketing functions of the Rec Platform to help get the local community active. Rec also desires to give City access to the Rec Platform in a way that improves the day-to-day operations for the City. This Services Agreement (“Agreement”) is made as of October 28, 2025 (the “Effective Date”), by and between Hermosa Beach (“City”) and Rec Technologies Inc. (“Rec”). City and Rec are referred to herein collectively as the “Parties,” and each as a “Party.” This Agreement is comprised of the following General Service Terms and Schedules which are incorporated into and made a part of this Agreement: The General Service Terms Schedule 1 (Project Plan) Schedule 2 (Fee Schedule) Schedule 3 (Marketing & Promotional Commitments) Schedule 4 (Insurance) Schedule 5 (Scope of Work) Schedule 6 (Information Security Requirements of Third Party Providers) 1. Definitions. 1.1. City-Staff User means a named individual who is an employee, consultant, contractor or agent of City and who is authorized by City to administer City’s use of the Rec Platform and who has been supplied user identifications and passwords. 1.2. Confidential Information means any and all non-public information disclosed by either Party (the “Disclosing Party”) to the other (the “Receiving Party”), which is marked “confidential” or “proprietary” or which should reasonably be understood by the Receiving Party to be confidential Page 268 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT or proprietary. Rec acknowledges the City is required to comply with information disclosures required by the California Public Records Act (California Government Code Section 7920 et seq.). City acknowledges Rec’s right to protection of its proprietary intellectual property rights. 1.3. Customer Data means all data and information submitted to the Rec Platform under an account of a City-Staff User. 1.4. Documentation means the written instructions or manuals, including any updates thereto provided by Rec that describe the features of the Services. Documentation may be more fully described in the applicable Order Form. 1.5. Intellectual Property Rights means any intellectual property or proprietary rights, rights of privacy or publicity, including but not limited to copyright rights, moral rights, trademarks (including logos, slogans, trade names, service marks), patent rights (including patent applications and disclosures), know-how, inventions, rights of priority, and trade secret rights, recognized in any country or jurisdiction in the world. 1.6. Resident Participant Data means personal profiles of individuals who use the Rec Platform to purchase access to facilities or programming offered by City. 1.7. Service(s) means the interactive platform and solution known as the Rec Platform and related implementation, support, marketing, and professional services provided by Rec. 2. Platform Services and Other Obligations. 2.1. Rec Platform. Rec owns and operates a proprietary technology platform (the “Rec Platform”) that powers the management and use of facilities such as racquet courts, sports fields, aquatics centers and other recreational spaces, which may include opportunities for Rec’s authorized users to view schedules and play guidelines, book programming and reserve such spaces for recreational use, lessons, and other facilitated or unfacilitated activities (collectively, the “Services”). City shall be entitled to the Services set forth in Schedule 1 (attached hereto) at the negotiated rates set forth in Schedule 2 (attached hereto). In addition to the Services set forth in Schedule 1, City may also opt in to additional services as approved in writing (via amendment) by the Parties hereto. Use of the premises and the Services shall at all times be subject to City’s terms of use, as defined in this Agreement. 2.1.1. Access. Subject to the terms and conditions of this Agreement, during Term (defined below) Rec will permit City-Staff Users to access and use the most recently updated version of the Rec Platform for its internal purposes. Such access is given on a non-exclusive, non- transferable and non-sublicensable basis. 2.1.2. Restrictions. City will not, and will not allow any third party to (a) modify, copy, or otherwise reproduce the Rec Platform or content available therein in whole or in part except as may otherwise be agreed by the parties in writing; (b) reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code form or structure of the software used in the Rec Platform; (c) provide, lease or lend the Rec Platform to any third party except as expressly authorized hereunder; (d) remove any proprietary notices or labels displayed on the Rec Platform; (e) modify or create a derivative work of any part of the Rec Platform; (f) use the Rec Platform for any unlawful purpose, or (g) “frame” or “mirror” any of Rec’s content which forms part of the Rec Platform. Page 269 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 2.1.3. Implementation. The Parties will perform their respective obligations concerning implementation as set forth in Schedule 1 (Project Plan) and Schedule 5 (Scope of Work). 2.1.4. Support. During the Term, Rec will provide the Support described in Schedule 1 (Project Plan). 2.1.5. Uptime Levels. The service level of the Rec Platform within Rec’s control is the availability of the Rec Platform, not, for example, the transmission of data over the public Internet. Rec will make commercially reasonable efforts to make the Rec Platform available 24 hours a day, 7 days a week, except for: (i) planned maintenance periods or (ii) any unavailability caused by circumstances beyond its reasonable control, including without limitation, acts of God, acts of government, floods, fires, earthquakes, civil unrest, acts of terror, strikes or other labor problems, third-party service provider failures or delays, or denial of service attacks. 2.1.6. Point of Sale Hardware. The parties will perform their respective obligations concerning the provisioning of point-of-sale hardware as set forth in Schedule 1 (Project Plan). 2.1.7. Nature of Services. The Parties acknowledge and agree that Rec is providing City access to commercially available, off-the-shelf software (the “Rec Platform”) delivered as a hosted software-as-a-service (“SaaS”) solution. The Parties further agree this Agreement does not constitute a professional-services or work-for-hire arrangement, and no ownership of any software, source code, or related intellectual property transfers to City. 2.2. Marketing. The Parties will perform their respective obligations concerning marketing activities as set forth in Schedule 3 (Marketing & Promotional Efforts). 2.3. Insurance. Rec will perform its obligations concerning insurance coverage as set forth in Schedule 4 (Insurance). 2.4. Business License. Prior to beginning to perform the Services, Rec will obtain a City of Hermosa Beach Business License. 2.5. Rec’s Accounting Records; Other Records. Rec must keep and maintain accurate books and records at its principal place of business concerning the performance of services pursuant to this Agreement, including but not limited to records of accounts between City and Rec, specifications and drawings relating to the services, and progress and inspection reports concerning the work performed. The City and/or its duly authorized legal or accounting representative (including independent certified public accountants), will have the right during regular business hours to inspect Rec’s books and records that relate to the performance of services pursuant to this Agreement and to make copies of that information at the City’s expense, Rec will maintain these records for at least three years after final payment. 3. Fees. 3.1. City will pay Rec the annual license and service fee and other charges (“fees”) set forth in Schedule 2 (Fee Schedule). Payment obligations are non-cancelable and fees paid are non- refundable. All Fees are exclusive of taxes, excluding taxes on Rec’s income. Page 270 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 3.2. Changes to Services. City and Rec shall each have the right to, by written notice to the other Party (any such notice, a “Change Order”), request changes the nature or extent of the work covered by the Agreement, or the drawings and specifications related to the work, or to request to suspend all or a portion of the work. Upon receipt of any such Change Order, the receiving Party agrees to promptly review the Change Order, discuss with the other Party what would be required to implement the requested changes, negotiate the requested changes with the requesting Party, and, if changes to the Agreement or Services are accepted and either Party deems appropriate, negotiate an amendment and/or addendum to the Agreement to reflect the agreed upon changes to the work covered by the Agreement. For the avoidance of doubt, nothing in this “Changes to Services” Section or otherwise in this Agreement shall require either Party to accept or implement a Change Order or the requested changes therein. Unless otherwise set forth in this Agreement, any changes to Fees or the agreed upon fee schedule must be agreed to in writing by both Parties. 4. Proprietary Rights. 4.1. Ownership. Except as expressly set forth herein or a separate written agreement, as between the Parties, Rec and its licensors own all rights, including Intellectual Property Rights, in the Services and any information included therein (not including any Customer Data), including software and other technology underlying the Services and any individual user account data and records and including any modifications, enhancements, customizations, updates, revisions or derivative works of the Services or such technology or information. No transfer of ownership will occur under this Agreement. All rights not expressly granted to City are reserved by Rec. Except as expressly set forth herein or in a separate written agreement, as between the Parties, City owns all worldwide right, title and interest in and to all Customer Data and Rec will not obtain any ownership rights or interests in such data. City hereby grants to Rec a non-exclusive license to use, reproduce, modify and distribute copies of and make available the Customer Data, and to sublicense such rights, as is necessary to provide the Rec Platform to City and its participant residents. 4.2. Feedback. City may, from time to time, submit to Rec comments, information, questions, data, ideas, description of processes, or other information (“Feedback”). For any and all Feedback, City grants to Rec a non-exclusive, worldwide, perpetual, irrevocable license to use, exploit, reproduce, incorporate, distribute, disclose, and sublicense any Feedback. City represents that it holds all intellectual or proprietary rights necessary to grant to Rec such license, and that the Feedback will not violate the personal, proprietary or intellectual property rights of any third party. 4.3. Aggregated Data. All other provisions of this Agreement notwithstanding, Rec may collect and aggregate data derived from the operation of the Services (“Aggregated Data”), and Rec may use and disclose such Aggregated Data for purposes of operating its business, monitoring performance of the Services, and improving products and services. Use and disclosure of Aggregated Data by Rec will not reveal any Confidential Information or personally identifiable information. Aggregated Data is the property of Rec. Aggregated Data will be non-personally identifiable. 5. Confidentiality and Security. 5.1. Confidential Information. Each Party hereby agrees that it will not use or disclose any Confidential Information received from the other Party other than as expressly permitted under Page 271 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT the terms of the Agreement, California Government Code Section 7920 et seq., or as expressly authorized in writing by the other Party. Each Party will use the same degree of care to protect the other Party’s Confidential Information as it uses to protect its own confidential information of like nature, but in no circumstances less than reasonable care. Neither Party will disclose the other Party’s Confidential Information to any third-party other than its officers, principals, employees, subcontractors, and vendors who need access to such Confidential Information in order to achieve the intent of this Agreement and who are bound by confidentiality terms no less restrictive than those in this Agreement. 5.2. Exceptions. The restrictions set forth in Section 5.1 will not apply to any Confidential Information that the Receiving Party can demonstrate (a) was known to it prior to its disclosure by the Disclosing Party; (b) is or becomes publicly known through no wrongful act of the Receiving Party; (c) has been rightfully received from a third party authorized to make such disclosure without restriction; (d) is independently developed by the Receiving Party; (e) has been approved for release by the Disclosing Party’s prior written authorization; or (f) has been disclosed by court order or as otherwise required by law or statute, provided that the Party required to disclose the information provides prompt advance notice thereof, to the extent practicable, to enable the Disclosing Party to seek a protective order or otherwise prevent such disclosure. 5.3. Injunctive Relief. The Parties agree that a breach of Section 5.1 may cause irreparable damage which money cannot satisfactorily remedy and therefore, the Parties agree that in addition to any other remedies available at law or hereunder, the Disclosing Party will be entitled to seek injunctive relief for any threatened or actual disclosure by the Receiving Party. 5.4. Customer Data. Customer Data shall be treated as Confidential Information under this Agreement. 5.5. Resident Participant Data. During the Term and thereafter, subject to consent by the end user, Rec will only re-sell, share, or disclose to any third-party any individual Resident Participant Data or use the Resident Participant Data for the provision of the Rec Platform to City and the applicable resident participants. Rec will not re-sell, share, or disclose to any third-party any individual Resident Participant Data or use the Resident Participant Data for purposes other than provision of the Rec Platform to City and the applicable resident participants. Notwithstanding anything to the contrary, during the Term and thereafter Rec may use, display, distribute and transmit Resident Participant Data: (a) to transact with individual users through the Rec Platform; (b) for purposes of communicating with individual users of the Rec Platform concerning offerings and opportunities available within the Rec Platform; (c) in non-personally-identifiable aggregated form for the purposes of monitoring, operating, evaluating and improving its products and services; (d) as otherwise individually consented to by the applicable individual user of the Rec Platform, and (e) for purposes of enabling Rec to provide customer support and communications to users regarding booking information, payment issues, user feedback or matching with additional offerings on Rec. All use of Resident Participant Data by Rec will be in compliance with applicable law. 5.6. Security and Privacy. Rec uses commercially reasonable practices, including encryption and firewalls, to ensure that non-public Customer Data is disclosed only to City and City-Staff Users. Rec will secure Customer and Resident Participant Data in compliance with all applicable laws and industry standards for similarly situated service providers, and other legal obligations associated with the collection, use, and disclosure of personal information. Rec will abide by all Page 272 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT applicable laws relating to data privacy and identity theft which may include but are not limited to California 58 1386, California Civil Code 1398, the Personal Data Privacy and Security Act, the Identity Theft Protection Act, the Information Protection and Security Act, EU General Data Protection Regulation, and the Consumer Data Security and Notification Act. Affected users will be notified by Rec of any breach of security involving their personal information as required by applicable laws. All users of the Rec Platform will be assigned a unique user name and password. Access to the Rec Platform will electronically log user name, date and time. As soon as practicable, but in no event later than as required by applicable law, Rec will notify City regarding all identified security breaches that compromise non-public Customer Data. This notification must include the date and time of the breach or unauthorized access, nature of the security breach, what Customer Data was accessed or vulnerable to the breach, and what Rec has done in response to the event. Summaries of security practices and measures taken to ensure the security of Customer Data, the Rec Platform and its users must be documented and provided to City within a reasonable period following City’s written request. Rec will use commercially reasonable efforts to ensure virus, worm, Trojan horse, and other hostile software detection and control is frequently updated in accordance with industry standards. 5.6.1. Rec agrees to implement all requirements of the City of Hermosa Beach Information Security Requirements of Third Party Service Providers (Third Party Service Provider Requirements), as set forth on Schedule 6 hereto. 5.7. Security and Privacy Reports. City will be able to request updated reports for security and compliance purposes. These reports can include internal security assessments, SOC reports, and any 3rd party assessments completed on Rec’s in-use systems. 5.8. City Passwords. As part of the registration process, City will select passwords for accounts. City is responsible for maintaining the confidentiality of passwords, and City agrees that Rec has no liability with regard to the use of such passwords by third parties. City agrees to notify Rec immediately if City has any reason to believe that the security of City’s account has been compromised. City-Staff will be asked to log-in via mutually agreed upon multi-factor authentication (“MFA”) process via phone or email within 30 days of initial launch of Rec Platform. 5.9. Resident Participant Passwords. As part of the registration process, resident participants will select passwords for accounts. Resident participants will be given the option to enable MFA for added security for their Participant information. 6. Term & Termination. 6.1. Term and Renewals. This Agreement will remain in effect for a period of 2 years, unless terminated sooner in accordance with its terms (“Initial Term”). Unless otherwise set forth herein, upon expiration of the Initial Term, this Agreement will automatically renew for additional consecutive 1-year periods (each a “Renewal Term,” and collectively with the Initial Term, the “Term”), unless and until a Party gives the other written notice of non-renewal at least 90 days prior to the end of the then-current term. Unless otherwise agreed, Fees during any Renewal Term will be the same as that during the prior term unless Rec provides Customer with notice of a pricing change, in which case the pricing change shall be effective during the Renewal Term unless Customer gives notice of non-renewal prior to the beginning of the Renewal Term. Page 273 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Termination for Cause. Either Party may terminate this Agreement upon thirty (30) days’ written notice if the other Party materially breaches this Agreement and fails to cure such breach within that thirty-day period after written notice. 6.1.1. Other Termination Events. Either Party may terminate this Agreement immediately if the other Party (i) makes a general assignment for the benefit of creditors, (ii) is adjudicated as bankrupt or insolvent, or (iii) commences a case under applicable bankruptcy laws. 6.2. Effect of Termination. Upon expiration or termination of this Agreement, City’s City-Staff Users’ right to access and use the Rec Platform will immediately terminate, City will immediately cease all use of the Rec Platform, and each Party will return or destroy and make no further use of any Confidential Information, materials, or other items (and all copies thereof) belonging to the other Party. Rec may destroy or otherwise dispose of any Customer Data in its possession unless Rec receives, no later than 10 days after the effective date of the expiration or termination of this Agreement, a written request that Rec continue to allow City access to Customer Data within the Rec Platform for a period of up to 30 days. Upon such request, Rec will use reasonable efforts to permit such access. 6.3. Survival. The rights and obligations of Rec and City contained in Sections 1 (Definitions), 2.1.2 (Restrictions), 3 (Fees), 4 (Proprietary Rights), 5 (Confidentiality and Security), but only with respect to Confidential Information disclosed during the Term, 6.3 (Effect of Termination), 7.3 (Disclaimer of Warranties), 8 (Indemnification), 9 (Limitation of Liability), and 10 (Miscellaneous Provisions) survive any expiration or termination of this Agreement. 7. Warranties. 7.1. Authority. Each Party represents to the other that it is a valid legal entity and is in good standing or validly existing under the laws of the state of its formation and residence. Each Party represents that it has all the requisite legal power and authority to execute, deliver and perform its obligations under the Agreement; that the execution, delivery and performance of the Agreement has been duly authorized; that the Agreement is enforceable in accordance with its terms; and that no approval, authorization or consent of any governmental or regulatory authorities is required to be obtained or made in order for it to enter into and perform its obligations under the Agreement. 7.2. Limited Warranty. Rec warrants that, during the Term, (i) the Rec Platform will perform materially in accordance with the terms of this Agreement and applicable Documentation and that Rec will not materially decrease the functionality of the Rec Platform and (ii) any professional, marketing or other similar Services provided by Rec hereunder will be performed in a professional and workmanlike manner. In the event of a breach of the foregoing warranty, City’s exclusive remedy shall be to request Rec assistance, correction, and re-performance through Rec’s support programs available to City under this Agreement. The foregoing limited warranty does not apply to access to beta or pre-release versions of the Rec Platform or access otherwise provided free of charge by Rec. 7.3. DISCLAIMER OF WARRANTIES. EXCEPT FOR THE LIMITED PERFORMANCE WARRANTY STATED ABOVE, REC AND ITS AFFILIATES AND SUPPLIERS DO NOT REPRESENT THAT CUSTOMER’S USE OF THE SERVICES WILL BE SECURE, TIMELY, UNINTERRUPTED OR ERROR-FREE OR THAT THE SERVICES WILL MEET CUSTOMER’S REQUIREMENTS OR THAT ALL ERRORS IN THE SERVICES OR DOCUMENTATION WILL BE CORRECTED OR THAT THE OVERALL SYSTEM THAT Page 274 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT MAKES THE SERVICES AVAILABLE (INCLUDING BUT NOT LIMITED TO THE INTERNET, OTHER TRANSMISSION NETWORKS, AND CUSTOMER’S LOCAL NETWORK AND EQUIPMENT) WILL BE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. THE STATED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY OFFERED BY ANY PARTY OR THIRD PARTY. THERE ARE NO OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THOSE OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT OF THIRD-PARTY RIGHTS. EXCEPT FOR THE LIMITED WARRANTY EXPRESSLY MADE ABOVE, THE SERVICE IS PROVIDED TO CUSTOMER ON AN “AS IS” AND “AS AVAILABLE” BASIS. CUSTOMER ASSUMES ALL RESPONSIBILITY FOR DETERMINING WHETHER THE SERVICES OR THE INFORMATION GENERATED THEREBY IS ACCURATE OR SUFFICIENT FOR CUSTOMER’S PURPOSES. 8. Indemnification. 8.1. Indemnification by Rec. Rec will defend City against any third-party claim, suit, or proceeding alleging that the Rec Platform infringes or misappropriates such third party’s intellectual- property rights, and will pay any damages and costs finally awarded against City as a result of such claim or any settlement approved by Rec. By City. City will defend, indemnify, and hold harmless Rec from and against any third-party claim, demand, cause of action, or proceeding arising out of or related to City’s ownership, operation, or management of its facilities, programs, or personnel, except to the extent caused by Rec’s gross negligence or willful misconduct. 8.2. Limitation. Except for the obligations in Section 8.1, neither Party shall be liable to the other for any indirect, incidental, consequential, or punitive damages, and each Party’s aggregate liability is limited as provided in Section 9 (Limitation of Liability 9. Limitation of Liability. 9.1. TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL REC (INCLUDING ITS SUBSIDIARIES AND OTHER AFFILIATES) OR ITS OR THEIR OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, COVER OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, REVENUE, GOODWILL, USE OR CONTENT) HOWEVER CAUSED, UNDER ANY THEORY OF LIABILITY, INCLUDING, WITHOUT LIMITATION, CONTRACT, TORT, WARRANTY, NEGLIGENCE OR OTHERWISE, EVEN IF COMPANY HAS BEEN ADVISED AS TO THE POSSIBILITY OF SUCH DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE AGGREGATE MAXIMUM LIABILITY OF REC (INCLUDING ITS SUBSIDIARIES AND OTHER AFFILIATES) AND ITS AND THEIR OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS, RELATING TO THE SERVICES WILL BE LIMITED TO AN AMOUNT PAID BY CITY DURING THE 12-MONTH PERIOD OCCURRING IMMEDIATELY PRIOR TO THE EVENT GIVING RIGHT TO LIABILITY OR IN CASES WHERE INSURANCE IS PRESENT, THE MAX PAYABLE BY INSURANCE AGAINST A CLAIM. THE EXISTENCE OF MULTIPLE CLAIMS WILL NOT INCREASE SUCH LIMIT. THE LIMITATIONS AND EXCLUSIONS ALSO APPLY IF THIS REMEDY DOES NOT FULLY COMPENSATE CITY FOR ANY LOSSES OR FAILS OF ITS ESSENTIAL PURPOSE. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGES. IN SUCH AN EVENT THIS LIMITATION WILL NOT APPLY TO THE Page 275 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT EXTENT PROHIBITED BY LAW. The Parties acknowledge that the limitations set forth in this Section are integral to the amount of fees charged in connection with making the Services available to City and that, were Rec to assume any further liability other than as set forth herein, such fees would of necessity be set substantially higher. 10. Miscellaneous Provisions. 10.1. Notices. Except as otherwise specified in the Agreement, all notices under the Agreement will be in writing and will be delivered or sent by (a) first class U.S. mail, registered or certified, return receipt requested, postage pre-paid; (b) U.S. express mail, or national express courier with a tracking system, to the address specified herein, or (c) via email, in any case to the address given for a Party below. Notices will be deemed given on the day actually received by the Party to whom the notice is addressed. Addresses: If to City of Hermosa Beach, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Email: [_______________] With a copy to: City Clerk City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 If to Rec, Rachel Williams 2261 Market Street, Suite 22268 San Francisco, CA 94114 Email: [____________] 10.2 Independent Contractor. The relationship of Rec and City is that of independent contractors. Neither Party has any authority to act on behalf of the other Party or to bind it, and in no event will the parties be construed to be partners, employer-employee, or agents of each other. 10.3 Governing Law; Venue. All matters arising out of or relating to this Agreement will be governed by the laws of the State of California, without regard to its conflict of law provisions. Venue shall be Los Angeles County, California. 10.4 Compliance with Laws. Each Party agrees to comply with all applicable laws and regulations with respect to its activities hereunder, including, but not limited to, any export laws and regulations of the United States. 10.5 Conflict of Interest. A. No officer or employee of City may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to Page 276 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT the Agreement that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation. B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal. 10.6 Assignment. Neither Party may assign or transfer this Agreement, in whole or in part, without the other Party’s prior written consent. Notwithstanding the foregoing, upon notice to the other Party, either Party may assign this Agreement to its affiliate or as a part of any merger, acquisition or sale of all or substantially all of its assets or the assets of the line of business to which the Services relate. Any attempted assignment or transfer in violation of this Section will be null and void. Subject to the foregoing restrictions, this Agreement will inure to the benefit of the successors and permitted assigns of the parties. 10.7 Force Majeure. Notwithstanding any provision contained in the Agreement, neither Party will be liable to the other to the extent fulfillment or performance of any terms or provisions of the Agreement are delayed or prevented by revolution or other civil disorders; wars; strikes; labor disputes; electrical equipment or availability failure; fires; floods; epidemics; pandemics; acts of God; government action; or, without limiting the foregoing, any other causes not within its control and which, by the exercise of reasonable diligence, it is unable to prevent. This clause will not apply to the payment of any sums due under the Agreement by either Party to the other. If a Force Majeure event continues for more than thirty (30) days, either Party may terminate this Agreement upon written notice, and neither Party shall be liable for further performance or payment obligations arising after the effective termination date. 10.8 Press Releases. Rec may use City’s name and logo in Rec’s marketing program including use on Rec’s company website, marketing literature, and in press releases - on a case by case basis with email consent from City. 10.8 Miscellaneous. Headings in the Agreement are for reference purposes only and will not affect the interpretation or meaning of the Agreement. If any provision of the Agreement is held a court of competent jurisdiction to be contrary to law, then the remaining provisions of the Agreement will remain in full force and effect. No delay or omission by either Party to exercise any right or power it has under the Agreement will be construed as a waiver of such right or power. A waiver by either Party of any breach by the other Party will not be construed to be a waiver of any succeeding breach or any other covenant by the other Party. All waivers must be in writing and signed by the Party waiving its rights. 10.9 Severability. Should any provision of this Agreement be held by a court of law to be illegal, invalid or unenforceable, the legality, validity and enforceability of the remaining provisions of this Agreement will not be affected or impaired thereby. Page 277 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 10.10 Counterparts. The Agreement may be executed simultaneously in any number of counterparts, each of which will be deemed an original, but all of which together constitute one and the same agreement. The parties agree that electronic and other facsimile signatures are valid signatures for enforcement of this Agreement. 10.11 Entire Agreement; Modifications. This Agreement constitutes the entire agreement between Rec and City with respect to the subject matter hereof. The Agreement supersedes all prior negotiations, agreements, and undertakings between the Parties with respect to such subject matter. No modification of the Agreement will be effective unless contained in writing and signed by an authorized representative of each Party. No term or condition contained in City’s purchase order or similar document will apply unless specifically agreed to by Rec in writing, even if Rec has accepted the order set forth in such purchase order, and all such terms or conditions are otherwise hereby expressly rejected by Rec. 11. Other Public Agency Orders. Other federal, state, county, and local entities may utilize the terms and conditions established by the Contract if agreeable to all parties. The City does not accept any responsibility or involvement in the purchase orders or contracts issued by other public agencies. [SIGNATURES ON NEXT PAGE] Page 278 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT IN WITNESS WHEREOF the parties hereto have signed this Agreement as of the date first written above. CITY OF HERMOSA BEACH CONTRACTOR Steve Napolitano, Interim City Manager By: ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Jason Baltimore, Interim City Attorney Page 279 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 1 Project Plan IMPLEMENTATION SCHEDULE The Parties acknowledge the following schedule for implementing the Rec Platform for access by City. Dates and milestones are estimates subject to City’s timely provision of data and information. Delays in City deliverables shall extend corresponding Rec obligations on a day-for-day basis.Scope of work and timeline are further detailed in Schedule 5 below. ● By February, 2026, Rec shall establish the foundation for RecOS functionality and facility management. ● By April 2026, Rec shall complete configuration for all key system components, including registration, facilities and payment processing. ● By June 2026, Rec shall ensure full team training and readiness for ongoing operations. ● By July 2026 Rec shall be ready for a public launch of the system with comprehensive marketing communications sent to the public. If there is a delay in staff availability or receiving required information from the City of Hermosa Beach for configuration, Rec may require the launch date to be postponed until both parties agree. ONGOING IMPROVEMENTS Over the rest of contract term, Rec’s product and engineering team will continue to support features oriented at the following goals. Administrative user efficiency Improved resident experience at purchase, and at program check-in Improved automated reporting Improved optional automated communications to users Optional connectivity features between residents Americans with Disabilities Act (ADA) User Interface compliance Rec commits to monthly feedback sessions from the City to ensure that the prioritization of improvements represents the City’s needs. These improvements to the Rec Platform will be provided to the City at no additional cost and with the appropriate training modules when necessary. RESOURCE REQUIREMENTS Rec will assign resources as needed throughout the process. Rec team members will be the primary contact for remote discovery, onsite training, updates, and any necessary discussion throughout the process. City will assign a project lead to work directly with Rec’s team. City will schedule the appropriate staff for remote discovery and on-site training sessions. REQUIRED INFORMATION Page 280 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT In order that facility location and programming information may be offered by City to individual users of the Rec Platform. Rec and the City will agree upon the specific data requirements for each field after their mutual design review sessions by August 1, 2025. City will provide the following data for the first season of configuration no later than February , 2026. Description Access Info Getting There info Hours of operation Community guidelines Address Programming (for all recreational programming): Program Name Program description Location Session Dates (please note any holidays) # of sessions Price (resident/non-resident) Instructor Class Code REPORTING Rec will deliver the reports set forth below to City. No personal data of any individual Rec Platform users will be provided to City absent mutual written agreement and subject to all applicable privacy and data protection laws. Biweekly reporting of class utilization and any qualitative feedback received. Quarterly surveys, both NPS and qualitative. Revenue reports at a mutually agreed cadence. Class participant information in order to support programming operations RESIDENT COMMUNICATIONS City and Rec will work together to develop a mutually-satisfactory resident communication plan in order to share information about the implementation. This may include direct emails, signage or fliers at City centers, and seminars led by City to teach residents how to become individual users of the Rec Platform. SUPPORT Individual User Technical Support Rec Provides front-line technical support for Participants, on behalf of City, if they email support@rec.us. Rec will provide a first response within 48 hours of an individual’s question, although Rec strives to be at a 12 hour response time. This support will be provided based on City-defined support policies. Example support issues will include: General programming inquiries such as payment inquiries. Rec can act on behalf of City for payment inquiries, applying the City-defined cancellation and refund policies, or choose to pass through to a City- Staff Users. Account creation, management, and deletion Page 281 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Questions about programming availability, programming details, and other inquiries which require local knowledge will be directed to a City-Staff member. For resident participants that go directly to City-Staff, the Rec Platform will provide the City- Staff user with the appropriate tools to solve the participant’s issue. City-Staff User Support Rec will provide direct support to City-Staff Users. During the first 30 days after Go-Live, City will have access to live support via phone or video conferencing 7 days a week from 9am - 7pm PST. After this initial period, City will submit all support requests to the Rec team via partners@rec.us and can expect a response for operational support within 24 hours. As features are built to introduce a ticketing support system into the City interface, City will receive these additional features at no cost to the Customer. Technical Service Levels Rec Strives to maintain 99.999% uptime of systems. Rec provides support in accordance with the following service levels: Mission Critical-Tier: defined as limiting a participant or City-Staff ability to sign-up, purchase, or participate in a program successfully. Mission Critical (on-call) availability: 24/7 Initial Response: 1 hour Status Report Provided: every 4 hours Correction identified or pursued, and a mutually agreeable correction plan will be developed within: 24 hours Severe Tier: Defined as limiting City-Staff or Customer from efficiently completing expected workflows. Severe Tier availability: 9am - 5pm PST Monday - Friday Initial Response: 1 day Status Report Provided: Daily Correction identified or pursued, and a mutually agreeable correction plan will be developed within: 7 days Improvement Tier: Defined as a feature request for improvement or minor bug not significantly impacting City-Staff or Participant workflows Improvement Tier availability: 9am - 5pm PST Monday - Friday Initial Response: 48 hours Status Report Provided: Monthly Proactive Input: On a quarterly basis, Rec will reach out to City to collect and prioritize all requested improvements to the Rec Platform. Correction identified or pursued, and a mutually agreeable correction or deprioritization will be communicated within: 1 month Page 282 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 1: Standard Platform and Services Rec Technical Platform Applicable Programming Registration & Administration Facilities & Permit Management Memberships Management Business & Financial Reporting Embedded Payment Processing Rec Services (Ongoing) Applicable Rec Licensed Learning & Instructor Management Rec Programming Development Support Tier 1 Customer (Resident) Support Management Marketing Design & Material Production Rec Services (Launch) Applicable Customized Training Program for All Staff Unlimited Training Hours - Virtual and Onsite Data Configuration Community Engagement Marketing Campaign Dedicated Account Management and Support Page 283 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 2 FEE SCHEDULE Schedule 2A: Annual Fee Fee based on City’s annual revenue estimate of $1,600,000. Year Rec Annual Fee* Discounted Annual Fee** Year 1 $29,500 $36,000 Year 2 $29,500 $36,000 Year 3 $29,500 $36,000 *List price for cities transacting $1.5 - 2 million in revenue on the Rec platform **Discount applied for Recs’ Early Customer Program Schedule 2B: Payment Processing The following fees are charged based on the method of purchase made by end users on the Rec platform. The City has the option to pass a portion or the entirety of the following payment processing fees incurred during transactions onto the end user. The specific amount or percentage to be passed on will be determined and set by the City at their discretion. Payment Method Fee Credit Card 3.5% + $0.30 ACH or ECheck 1.0% Cash or Physical Check 1.0% Schedule 2C: Implementation & Hardware Implementation & Hardware Fee System Configuration $16,000 Data Transfer Staff Training Design and Brand Collaboration Point of Sale Hardware Readers $300 per terminal Page 284 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Facility Public Signage - 18x18” (Courts, Rinks Etc) $50 per sign Facility Public Signage - 9x9” (Rec Rooms, Picnic Rentals) $30 per sign Schedule 2D: Payment Terms Rec shall be responsible for issuing invoices for all fees due under this Agreement. All payments shall be made in U.S. dollars and may be remitted via ACH transfer, wire transfer, or check. The City shall be responsible for any bank fees or transaction costs associated with their chosen payment method. All payments must reference the corresponding invoice number to ensure proper application. Annual Fee Payment Terms The Annual Fee for the Services shall be due and payable within thirty (30) days of July 1, 2026. Failure to remit payment within the specified timeframe may result in suspension of Services or other remedies as outlined in this Agreement. Implementation Fee Payment Terms The Implementation Fee shall be due and payable within thirty (30) days following the Effective Date of this Agreement. The Effective Date shall be the date of execution of this Agreement by both Parties. Failure to remit payment within the specified timeframe may result in suspension of Services or other remedies as outlined in this Agreement. Hardware Purchasing Invoice The City shall be invoiced for any hardware purchases made by Rec Technology on the City’s behalf. Such invoices shall be issued upon procurement of the hardware and shall be due and payable within 30 days of the invoice date. The City acknowledges that all hardware purchases are final and non-refundable unless otherwise stated in the manufacturer’s warranty or return policy. Page 285 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 3 MARKETING & PROMOTIONAL COMMITMENTS 1. PARTNER MARKETING OBLIGATIONS Email. City will actively participate in partner marketing initiatives by sending out email messages to its community members to promote and advertise recreational programming facilitated by the Rec Platform. Direct Links from the City Website. City Parks and Rec department will include direct links to the Rec Platform on relevant sections of its website. These links will provide easy access for community members to explore and register for recreational programs. Permanent Signage. Rec has City permission to install permanent signage at mutually agreed-upon locations at the facilities covered by this agreement. Such signage may include, but is not limited to, court signs and other permanent displays that enable improved resident experience (i.e, QR codes for calendars), and those that promote and advertise recreational programs. The design and placement of permanent signage will be subject to the approval of both Parties. Temporary and Promotional Signage. Rec will create and provide temporary signage (such as fence vinyls) to advertise new programs, lessons, or special events. The duration, design, and placement of temporary signage will be mutually agreed upon by both parties. 2. REC’S MARKETING COMMITMENTS Rec will engage in marketing efforts designed to increase demand for lessons and programming. This may include campaigns related to subscribing to a court, newsletters, physical marketing materials, social media, engagement with community groups, and other innovative approaches. Rec will engage in marketing and brand design with the City in order to support improvements in physical signage and digital presence Page 286 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 4 INSURANCE Rec will maintain the following insurance coverage naming City and its directors, agents and employees as additional insured. Rec will provide City with a Certificate of Insurance reflecting such coverage prior to commencing work. General Liability: $1,000,000 per occurrence and $3,000,000 aggregate. Sexual Abuse and Molestation: $1,000,000 per occurrence and $1,000,000 aggregate. Cyber Liability (Network Security and Privacy Liability): $2,000,000 per occurrence and 2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Rec in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. Workers Compensation: Employee’s liability insurance with minimum limits of $1,000,000 per occurrence. The workers compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Rec, its employees, agents and subcontractors. The insurance provided by Rec will be primary and noncontributory. City, the City Council and each member thereof, members of boards and commissions, every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies. Rec must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate coverage, to the City Clerk of the City of Hermosa Beach before the commencement of work. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the City. If Rec maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Rec. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Page 287 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of Rec. Rec hereby grants to City a waiver of any right to subrogation which any insurer of said Rec may acquire against the City by virtue of the payment of any loss under such insurance. Rec agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Page 288 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 5 SCOPE OF WORK AND TIMELINE Phase 1: Initial Discovery & Timeline Build (Month 1) By February 2026 Rec shall establish the foundation for RecOS functionality and facility management. Objectives ● Establish foundation for RecOS functionality and facility management for Client ● Conduct discovery workshops to understand department needs and integration points. Benchmarks ● Complete discovery sessions with Parks & Recreation team to identify customizations. ● Complete and approve detailed week-by-week for timeline to launch including key training and marketing dates to the public Client Requirements ● Scheduling and participation of discovery sessions for the following modules ⚪ Programming & Memberships ⚪ Facilities Management ⚪ Finance & Reporting ⚪ Marketing & Community Engagement Phase 2: Configuration & Building (Month 3) By April 2026, Rec shall complete configuration for all key system components, including registration, facilities and payment processing. Objectives ● Complete configuration for all key system components: registration, facilities, payment processing Page 289 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Benchmarks ● Programming Administration: Set up agency-branded templates for class creation, email/SMS confirmations, and waiver management. ● Facilities Management: Configure facilities (gyms, parks, fields, etc.) in RecOS with dynamic calendar and facility rules engine. ● Payment Processing: Activate payment system for online and point-of-sale transactions (including Stripe integration). ● Finance and Accounting reporting: Support for accrual based revenue recognition, overdue payment plan, and weekly remittance reports Client Requirements ● Programming registration data export from existing software ● Location and facilities details Phase 3: Training & Program Ready (Month 5) By June 2026, Rec shall ensure full team training and readiness for ongoing operations. Objectives ● Ensure full team training and readiness for ongoing operations. ● Focus on system optimization to support seamless program registration for users. Benchmarks ● Team Training: Complete comprehensive training sessions for all agency staff, covering advanced features such as reporting, registration management, and customer support processes. ● User Registration: Finalize setup of the registration system to ensure that users can easily discover, register, and pay for programs and classes. ● Facilities & Permit Management: Ensure staff can effectively manage facility rentals, special permits, and event coordination, including document storage and waivers. ● Waivers and Policies: Ensure that staff can handle waivers and policies, print necessary documentation, and manage signed waiver notifications. Client Requirements ● Participation in all scheduled training sessions ● Waiver and policy data for ingestion Phase 4: Marketing Ready & Launch (Month 6) By July 2026 Rec shall be ready for a public launch of the system with comprehensive marketing communications sent to the public. Page 290 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Objectives ● Prepare for a public launch of the system with strong marketing support. ● Ensure user engagement through email marketing and promotional materials. Benchmarks ● Marketing Support: Finalize the design and production of print and digital marketing materials, ensuring alignment with the agency’s branding and messaging. ● Email Marketing Campaigns: Set up and launch custom email marketing campaigns, promoting program registration and new offerings to residents. ● Public Launch: Conduct the official launch of the platform for public- facing registration and facility booking, ensuring all automated systems, including confirmations and reminders, are operational. ● User Engagement: Roll out special pricing, residency verification, and other engagement strategies to attract diverse groups to programming. Client Requirements ● Public communication and marketing of new system including the following at minimum: 3 email blasts, dedicated website information, 3 social media posts Page 291 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 6 Information Security Requirements of Third Party Providers OVERVIEW The purpose of this document is to define information security requirements of Third-Party Service Provider who will access data and information on behalf of the City. Third-party Service Provider refers to any entity that is undertaking an outsourced activity on behalf of the City or is performing system administrator duties on their offsite system that contains City data. Third-party Service Providers may include Contractors, Subcontractors, Consultants, and City partners etc. This document is incorporated in the Agreement between the City and the Third Party Service Provider. DEFINITIONS Confidential Data _ Information whose unauthorized disclosure or modification could result in significant fines, penalties, regulatory action, or civil or criminal violations. Examples include but are not limited to Protected Health Information (PHI), Personally Identifiable Information (PII), credit card data, police records, legal and risk management records, financial information, large collections of special information with sensitivity to privacy, resident records, security camera recordings. Protected Health Information (PHI) — Protected health information includes all individually identifiable health information, such as demographic data, medical histories, test results, insurance information, and other information used to identify a patient or provide healthcare services or healthcare coverage. Personal Identifiable Information (PII) — Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Security Breach - Unauthorized acquisition of computerized data that compromises the security, confidentiality or integrity of personal information maintained on it. Third-Party Service Provider - Contractors, Subcontractors, Consultants, and City Partners etc. ACKNOWLEDGEMENT Third-Party Service Provider acknowledges that its contract/purchase order with the City may allow the Third-Party Service Provider access to or possession of City’s Confidential Data including, but not limited to, personal information, employee records, citizens records, health care information, or financial information. This data may be transferred in various forms, notwithstanding the manner in which or from whom it is received by Third-Party Service Provider subject to state laws that restrict the use and disclosure of such information. Third-Party Service Provider represents and warrants that it will keep City’s Confidential Data secure both during the term and after the termination of the Agreement. Page 292 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT INFORMATION SECURITY PLAN Third-Party Service Provider is required to comply with information security standards for the protection of data and information required by law, regulation, and regulatory guidance. Within 30 days of the effective date of the agreement and subject to the review and approval of the City, Third-Party Service Provider shall establish, implement, and maintain an information security plan (“Information Security Plan”). Third-Party Service Provider’s Information Security Plan shall be designed to; ● Ensure the security, integrity and confidentiality of the City’s data, ● Protect against any anticipated threats or hazards to the security or integrity of such information, ● Protect against unauthorized access to or use of such information that could result in substantial harm or inconvenience to the person that is the subject of such information, ● Protect against unauthorized changes to or use of City’s data, and ● Comply with all applicable legal and regulatory requirements for data protection, ● Include business continuity and disaster recovery plans. Third-Party Service Provider agrees that it will protect City Confidential Data according to published information security policy and standards and no less rigorously than it protects its own confidential information but in no case less than reasonable care. Third-Party Service Provider shall develop, implement, maintain, and use appropriate administrative, technical, and physical security measures, which may include but not be limited to encryption techniques, to preserve the confidentiality, integrity, and availability of all such Confidential Data. In addition, Third-Party Service Provider represents and warrants that in performing the Services, it will comply with all applicable privacy and data protection laws and regulations based on the type of data and information it is handling on behalf of the City. Applicable law and regulations may include but not limited to; ● California Civil Code (Sections 1798.29, 1798.82, 1798.84, 1798.85), ● The Health Insurance Portability and Accountability Act of 1996 (HIPAA), Payment Card Industry Data Security Standard (PCI DSS) ● Americans with Disabilities Act of 1990. Failure by Third-Party Service Provider to comply with any provision of this Section shall constitute a default as defined in the Agreement. Page 293 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT ACCESSIBILITY REQUIREMENTS If Third-Party Service Provider is presenting any information to the public thru website content and/or mobile application, all content must be presented in compliance with the most current standards of the Web Content Accessibility Guidelines published by the Consortium (W3C) and/or required by Title II of the Americans with Disabilities Act. INCIDENT RESPONSE PLAN Notification of Security Incident Third-Party Service Provider shall report, in writing, to the City any actual or suspected use or disclosure of City Confidential Data not authorized by this Agreement or authorized in writing by the City, including any reasonable belief that an unauthorized individual has accessed City Confidential Data. This report shall be made to the Agreement’s primary contact and the City’s designated information security officer. It shall include details relating to any known or suspected security breach of Third-Party Service Provider’s system or facilities which contain City Confidential Data or any other breach of Confidential Data relating to this Agreement. This report shall be made not later than within seventy-two (72) hours after suspected or confirmed, if the information was, or is reasonably believed to have been, acquired by an unauthorized person. Notification Contents Third-Party Service Provider’s report shall identify: ● The nature of the actual or suspected unauthorized use or disclosure ● The time and date of incident ● A description of City’s data used or disclosed, ● Who made the unauthorized use or received the unauthorized disclosure, ● What Third-Party Service Provider has done or shall do to mitigate any harmful effect of the unauthorized use or disclosure, and ● The corrective action Third-Party Service Provider has taken or shall take to prevent future similar unauthorized use or disclosure. ● Other information as requested by the City. ● Third-Party Service Provider shall provide any other information, including a written report, as reasonably requested by the City. Notification to Parties Third-Party Service Provider agrees to fully cooperate with the City with the preparation and transmittal of any notice, which the City may deem appropriate or required by law, to be sent to affected parties regarding the known or suspected security breach, and to be financially responsible for any such notice resulting from Third-Party Service Provider’s, its Representatives, Affiliates, or Sub Third-Party Service Providers acts or omissions with regard to the data security requirements of this Agreement. Third-Party Service Provider shall take appropriate remedial action with respect to the integrity of its security systems and processes. Page 294 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT AUDIT REQUIREMENTS A Third-Party Service Provider, with access to City’s confidential data, shall conduct risk assessment and/or audit of its use of City’s confidential data at least annually. The Third-Party Service Provider shall provide the City with copies of its latest information security risk assessments and/or audit results upon request. The requirements of this section can be fulfilled by the Third-Party Service Provider providing a System and Organizational Controls (SOC) report as promulgated by the American Institute of Certificate Public Accountants (AICPA). If any assessment and/or audit discloses material variances from the performance requirements set forth in this Agreement or a breach by Third-Party Service Provider of the provisions of this Agreement, Third-Party Service Provider shall notify the City. The Third-Party Service Provider agrees to give the City the right to perform audits to verify compliance to any part of this Agreement. TERMINATION OR EXPIRATION OF AGREEMENT Upon the termination or expiration of this Agreement, or at any time upon the request of the City, Third-Party Service Provider and its Sub Third-Party Service Providers shall return all City data (and all copies and derivative works thereof made by or for Third-Party Service Provider) back to the City or transfer to a third party as instructed by the City. Further, Third-Party Service Provider and all Sub Third-Party Service Providers shall delete or erase such data, copies and derivative works thereof, from their computer systems. The City shall have the right to require Third-Party Service Provider to verify, that all City data has been returned, deleted or erased. Third-Party Service Provider agrees to use commercially reasonable efforts to cooperate with the City requests for verification. Page 295 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT REC TECHNOLOGIES INC. PLATFORM SERVICES AGREEMENT RECITALS City maintains and offers to its residents certain recreational facilities and programs, and desires a software services platform to allow for booking of facilities and classes, and payment of facility and program fees. Rec operates a proprietary technology platform (“Rec Platform”) that “powers’ the coordination, scheduling, and use of such facilities and programming and allows Rec Platform resident users to view schedules and guidelines, reserve facilities, and purchase lessons and other programming offered by the City. City and Rec share the goal of increasing community participation. City desires to make its facilities and programming offerings available to residents and to otherwise take advantage of the administrative, scheduling, and transactional, and marketing functions of the Rec Platform to help get the local community active. Rec also desires to give City access to the Rec Platform in a way that improves the day-to-day operations for the City. This Services Agreement (“Agreement”) is made as of __________, 2025 (the “Effective Date”), by and between Hermosa Beach (“City”) and Rec Technologies Inc. (“Rec”). City and Rec are referred to herein collectively as the “Parties,” and each as a “Party.” This Agreement is comprised of the following General Service Terms and Schedules which are incorporated into and made a part of this Agreement: The General Service Terms Schedule 1 (Project Plan) Schedule 2 (Fee Schedule) Schedule 3 (Marketing & Promotional Commitments) Schedule 4 (Insurance) Schedule 5 (Scope of Work) Schedule 6 (Information Security Requirements of Third Party Providers) 1. Definitions. 1.1. City-Staff User means a named individual who is an employee, consultant, contractor or agent of City and who is authorized by City to administer City’s use of the Rec Platform and who has been supplied user identifications and passwords. 1.2. Confidential Information means any and all non-public information disclosed by either Party (the “Disclosing Party”) to the other (the “Receiving Party”), which is marked “confidential” or “proprietary” or which should reasonably be understood by the Receiving Party to be confidential Page 296 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT or proprietary. Rec acknowledges the City is required to comply with information disclosures required by the California Public Records Act (California Government Code Section 7920 et seq.). City acknowledges Rec’s right to protection of its proprietary intellectual property rights. 1.3. Customer Data means all data and information submitted to the Rec Platform under an account of a City-Staff User. 1.4. Documentation means the written instructions or manuals, including any updates thereto provided by Rec that describe the features of the Services. Documentation may be more fully described in the applicable Order Form. 1.5. Intellectual Property Rights means any intellectual property or proprietary rights, rights of privacy or publicity, including but not limited to copyright rights, moral rights, trademarks (including logos, slogans, trade names, service marks), patent rights (including patent applications and disclosures), know-how, inventions, rights of priority, and trade secret rights, recognized in any country or jurisdiction in the world. 1.6. Resident Participant Data means personal profiles of individuals who use the Rec Platform to purchase access to facilities or programming offered by City. 1.7. Service(s) means the interactive platform and solution known as the Rec Platform and related implementation, support, marketing, and professional services provided by Rec. 2. Platform Services and Other Obligations. 2.1. Rec Platform. Rec owns and operates a proprietary technology platform (the “Rec Platform”) that powers the management and use of facilities such as racquet courts, sports fields, aquatics centers and other recreational spaces, which may include opportunities for Rec’s authorized users to view schedules and play guidelines, book programming and reserve such spaces for recreational use, lessons, and other facilitated or unfacilitated activities (collectively, the “Services”). City shall be entitled to the Services set forth in Schedule 1 (attached hereto) at the negotiated rates set forth in Schedule 2 (attached hereto). In addition to the Services set forth in Schedule 1, City may also opt in to additional services as approved in writing (via amendment) by the Parties hereto. Use of the premises and the Services shall at all times be subject to City’s terms of use, as defined in this Agreement. 2.1.1. Access. Subject to the terms and conditions of this Agreement, during Term (defined below) Rec will permit City-Staff Users to access and use the most recently updated version of the Rec Platform for its internal purposes. Such access is given on a non-exclusive, non- transferable and non-sublicensable basis. 2.1.2. Restrictions. City will not, and will not allow any third party to (a) modify, copy, or otherwise reproduce the Rec Platform or content available therein in whole or in part except as may otherwise be agreed by the parties in writing; (b) reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code form or structure of the software used in the Rec Platform; (c) provide, lease or lend the Rec Platform to any third party except as expressly authorized hereunder; (d) remove any proprietary notices or labels displayed on the Rec Platform; (e) modify or create a derivative work of any part of the Rec Platform; (f) use the Rec Platform for any unlawful purpose, or (g) “frame” or “mirror” any of Rec’s content which forms part of the Rec Platform. Page 297 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 2.1.3. Implementation. The Parties will perform their respective obligations concerning implementation as set forth in Schedule 1 (Project Plan) and Schedule 5 (Scope of Work). 2.1.4. Support. During the Term, Rec will provide the Support described in Schedule 1 (Project Plan). 2.1.5. Uptime Levels. The service level of the Rec Platform within Rec’s control is the availability of the Rec Platform, not, for example, the transmission of data over the public Internet. Rec will make commercially reasonable efforts to make the Rec Platform available 24 hours a day, 7 days a week, except for: (i) planned maintenance periods or (ii) any unavailability caused by circumstances beyond its reasonable control, including without limitation, acts of God, acts of government, floods, fires, earthquakes, civil unrest, acts of terror, strikes or other labor problems, third-party service provider failures or delays, or denial of service attacks. 2.1.6. Point of Sale Hardware. The parties will perform their respective obligations concerning the provisioning of point-of-sale hardware as set forth in Schedule 1 (Project Plan). 2.1.7. Nature of Services. The Parties acknowledge and agree that Rec is providing City access to commercially available, off-the-shelf software (the “Rec Platform”) delivered as a hosted software-as-a-service (“SaaS”) solution. The Parties further agree this Agreement does not constitute a professional-services or work-for-hire arrangement, and no ownership of any software, source code, or related intellectual property transfers to City. 2.2. Marketing. The Parties will perform their respective obligations concerning marketing activities as set forth in Schedule 3 (Marketing & Promotional Efforts). 2.3. Insurance. Rec will perform its obligations concerning insurance coverage as set forth in Schedule 4 (Insurance). 2.4. Business License. Prior to beginning to perform the Services, Rec will obtain a City of Hermosa Beach Business License. 2.5. Rec’s Accounting Records; Other Records. Rec must keep and maintain accurate books and records at its principal place of business concerning the performance of services pursuant to this Agreement, including but not limited to records of accounts between City and Rec, specifications and drawings relating to the services, and progress and inspection reports concerning the work performed. The City and/or its duly authorized legal or accounting representative (including independent certified public accountants), will have the right during regular business hours to inspect Rec’s books and records that relate to the performance of services pursuant to this Agreement and to make copies of that information at the City’s expense, Rec will maintain these records for at least three years after final payment. 3. Fees. 3.1. City will pay Rec the annual license and service fee and other charges (“fees”) set forth in Schedule 2 (Fee Schedule). Payment obligations are non-cancelable and fees paid are non- refundable. All Fees are exclusive of taxes, excluding taxes on Rec’s income. Page 298 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 3.2. Changes to Services. City and Rec shall each have the right to, by written notice to the other Party (any such notice, a “Change Order”), request changes the nature or extent of the work covered by the Agreement, or the drawings and specifications related to the work, or to request to suspend all or a portion of the work. Upon receipt of any such Change Order, the receiving Party agrees to promptly review the Change Order, discuss with the other Party what would be required to implement the requested changes, negotiate the requested changes with the requesting Party, and, if changes to the Agreement or Services are accepted and either Party deems appropriate, negotiate an amendment and/or addendum to the Agreement to reflect the agreed upon changes to the work covered by the Agreement. For the avoidance of doubt, nothing in this “Changes to Services” Section or otherwise in this Agreement shall require either Party to accept or implement a Change Order or the requested changes therein. Unless otherwise set forth in this Agreement, any changes to Fees or the agreed upon fee schedule must be agreed to in writing by both Parties. 4. Proprietary Rights. 4.1. Ownership. Except as expressly set forth herein or a separate written agreement, as between the Parties, Rec and its licensors own all rights, including Intellectual Property Rights, in the Services and any information included therein (not including any Customer Data), including software and other technology underlying the Services and any individual user account data and records and including any modifications, enhancements, customizations, updates, revisions or derivative works of the Services or such technology or information. No transfer of ownership will occur under this Agreement. All rights not expressly granted to City are reserved by Rec. Except as expressly set forth herein or in a separate written agreement, as between the Parties, City owns all worldwide right, title and interest in and to all Customer Data and Rec will not obtain any ownership rights or interests in such data. City hereby grants to Rec a non-exclusive license to use, reproduce, modify and distribute copies of and make available the Customer Data, and to sublicense such rights, as is necessary to provide the Rec Platform to City and its participant residents. 4.2. Feedback. City may, from time to time, submit to Rec comments, information, questions, data, ideas, description of processes, or other information (“Feedback”). For any and all Feedback, City grants to Rec a non-exclusive, worldwide, perpetual, irrevocable license to use, exploit, reproduce, incorporate, distribute, disclose, and sublicense any Feedback. City represents that it holds all intellectual or proprietary rights necessary to grant to Rec such license, and that the Feedback will not violate the personal, proprietary or intellectual property rights of any third party. 4.3. Aggregated Data. All other provisions of this Agreement notwithstanding, Rec may collect and aggregate data derived from the operation of the Services (“Aggregated Data”), and Rec may use and disclose such Aggregated Data for purposes of operating its business, monitoring performance of the Services, and improving products and services. Use and disclosure of Aggregated Data by Rec will not reveal any Confidential Information or personally identifiable information. Aggregated Data is the property of Rec. Aggregated Data will be non-personally identifiable. 5. Confidentiality and Security. 5.1. Confidential Information. Each Party hereby agrees that it will not use or disclose any Confidential Information received from the other Party other than as expressly permitted under Page 299 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT the terms of the Agreement, California Government Code Section 7920 et seq., or as expressly authorized in writing by the other Party. Each Party will use the same degree of care to protect the other Party’s Confidential Information as it uses to protect its own confidential information of like nature, but in no circumstances less than reasonable care. Neither Party will disclose the other Party’s Confidential Information to any third-party other than its officers, principals, employees, subcontractors, and vendors who need access to such Confidential Information in order to achieve the intent of this Agreement and who are bound by confidentiality terms no less restrictive than those in this Agreement. 5.2. Exceptions. The restrictions set forth in Section 5.1 will not apply to any Confidential Information that the Receiving Party can demonstrate (a) was known to it prior to its disclosure by the Disclosing Party; (b) is or becomes publicly known through no wrongful act of the Receiving Party; (c) has been rightfully received from a third party authorized to make such disclosure without restriction; (d) is independently developed by the Receiving Party; (e) has been approved for release by the Disclosing Party’s prior written authorization; or (f) has been disclosed by court order or as otherwise required by law or statute, provided that the Party required to disclose the information provides prompt advance notice thereof, to the extent practicable, to enable the Disclosing Party to seek a protective order or otherwise prevent such disclosure. 5.3. Injunctive Relief. The Parties agree that a breach of Section 5.1 may cause irreparable damage which money cannot satisfactorily remedy and therefore, the Parties agree that in addition to any other remedies available at law or hereunder, the Disclosing Party will be entitled to seek injunctive relief for any threatened or actual disclosure by the Receiving Party. 5.4. Customer Data. Customer Data shall be treated as Confidential Information under this Agreement. 5.5. Resident Participant Data. During the Term and thereafter, subject to consent by the end user, Rec will only re-sell, share, or disclose to any third-party any individual Resident Participant Data or use the Resident Participant Data for the provision of the Rec Platform to City and the applicable resident participants. Rec will not re-sell, share, or disclose to any third-party any individual Resident Participant Data or use the Resident Participant Data for purposes other than provision of the Rec Platform to City and the applicable resident participants. Notwithstanding anything to the contrary, during the Term and thereafter Rec may use, display, distribute and transmit Resident Participant Data: (a) to transact with individual users through the Rec Platform; (b) for purposes of communicating with individual users of the Rec Platform concerning offerings and opportunities available within the Rec Platform; (c) in non-personally-identifiable aggregated form for the purposes of monitoring, operating, evaluating and improving its products and services; (d) as otherwise individually consented to by the applicable individual user of the Rec Platform, and (e) for purposes of enabling Rec to provide customer support and communications to users regarding booking information, payment issues, user feedback or matching with additional offerings on Rec. All use of Resident Participant Data by Rec will be in compliance with applicable law. 5.6. Security and Privacy. Rec uses commercially reasonable practices, including encryption and firewalls, to ensure that non-public Customer Data is disclosed only to City and City-Staff Users. Rec will secure Customer and Resident Participant Data in compliance with all applicable laws and industry standards for similarly situated service providers, and other legal obligations associated with the collection, use, and disclosure of personal information. Rec will abide by all Page 300 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT applicable laws relating to data privacy and identity theft which may include but are not limited to California 58 1386, California Civil Code 1398, the Personal Data Privacy and Security Act, the Identity Theft Protection Act, the Information Protection and Security Act, EU General Data Protection Regulation, and the Consumer Data Security and Notification Act. Affected users will be notified by Rec of any breach of security involving their personal information as required by applicable laws. All users of the Rec Platform will be assigned a unique user name and password. Access to the Rec Platform will electronically log user name, date and time. As soon as practicable, but in no event later than as required by applicable law, Rec will notify City regarding all identified security breaches that compromise non-public Customer Data. This notification must include the date and time of the breach or unauthorized access, nature of the security breach, what Customer Data was accessed or vulnerable to the breach, and what Rec has done in response to the event. Summaries of security practices and measures taken to ensure the security of Customer Data, the Rec Platform and its users must be documented and provided to City within a reasonable period following City’s written request. Rec will use commercially reasonable efforts to ensure virus, worm, Trojan horse, and other hostile software detection and control is frequently updated in accordance with industry standards. 5.6.1. Rec agrees to implement all requirements of the City of Hermosa Beach Information Security Requirements of Third Party Service Providers (Third Party Service Provider Requirements), as set forth on Schedule 6 hereto. 5.7. Security and Privacy Reports. City will be able to request updated reports for security and compliance purposes. These reports can include internal security assessments, SOC reports, and any 3rd party assessments completed on Rec’s in-use systems. 5.8. City Passwords. As part of the registration process, City will select passwords for accounts. City is responsible for maintaining the confidentiality of passwords, and City agrees that Rec has no liability with regard to the use of such passwords by third parties. City agrees to notify Rec immediately if City has any reason to believe that the security of City’s account has been compromised. City-Staff will be asked to log-in via mutually agreed upon multi-factor authentication (“MFA”) process via phone or email within 30 days of initial launch of Rec Platform. 5.9. Resident Participant Passwords. As part of the registration process, resident participants will select passwords for accounts. Resident participants will be given the option to enable MFA for added security for their Participant information. 6. Term & Termination. 6.1. Term and Renewals. This Agreement will remain in effect for a period of 2 years, unless terminated sooner in accordance with its terms (“Initial Term”). Unless otherwise set forth herein, upon expiration of the Initial Term, this Agreement will automatically renew for additional consecutive 1-year periods (each a “Renewal Term,” and collectively with the Initial Term, the “Term”), unless and until a Party gives the other written notice of non-renewal at least 90 days prior to the end of the then-current term. Unless otherwise agreed, Fees during any Renewal Term will be the same as that during the prior term unless Rec provides Customer with notice of a pricing change, in which case the pricing change shall be effective during the Renewal Term unless Customer gives notice of non-renewal prior to the beginning of the Renewal Term. Page 301 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Termination for Cause. Either Party may terminate this Agreement upon thirty (30) days’ written notice if the other Party materially breaches this Agreement and fails to cure such breach within that thirty-day period after written notice. 6.1.1. Other Termination Events. Either Party may terminate this Agreement immediately if the other Party (i) makes a general assignment for the benefit of creditors, (ii) is adjudicated as bankrupt or insolvent, or (iii) commences a case under applicable bankruptcy laws. 6.2. Effect of Termination. Upon expiration or termination of this Agreement, City’s City-Staff Users’ right to access and use the Rec Platform will immediately terminate, City will immediately cease all use of the Rec Platform, and each Party will return or destroy and make no further use of any Confidential Information, materials, or other items (and all copies thereof) belonging to the other Party. Rec may destroy or otherwise dispose of any Customer Data in its possession unless Rec receives, no later than 10 days after the effective date of the expiration or termination of this Agreement, a written request that Rec continue to allow City access to Customer Data within the Rec Platform for a period of up to 30 days. Upon such request, Rec will use reasonable efforts to permit such access. 6.3. Survival. The rights and obligations of Rec and City contained in Sections 1 (Definitions), 2.1.2 (Restrictions), 3 (Fees), 4 (Proprietary Rights), 5 (Confidentiality and Security), but only with respect to Confidential Information disclosed during the Term, 6.3 (Effect of Termination), 7.3 (Disclaimer of Warranties), 8 (Indemnification), 9 (Limitation of Liability), and 10 (Miscellaneous Provisions) survive any expiration or termination of this Agreement. 7. Warranties. 7.1. Authority. Each Party represents to the other that it is a valid legal entity and is in good standing or validly existing under the laws of the state of its formation and residence. Each Party represents that it has all the requisite legal power and authority to execute, deliver and perform its obligations under the Agreement; that the execution, delivery and performance of the Agreement has been duly authorized; that the Agreement is enforceable in accordance with its terms; and that no approval, authorization or consent of any governmental or regulatory authorities is required to be obtained or made in order for it to enter into and perform its obligations under the Agreement. 7.2. Limited Warranty. Rec warrants that, during the Term, (i) the Rec Platform will perform materially in accordance with the terms of this Agreement and applicable Documentation and that Rec will not materially decrease the functionality of the Rec Platform and (ii) any professional, marketing or other similar Services provided by Rec hereunder will be performed in a professional and workmanlike manner. In the event of a breach of the foregoing warranty, City’s exclusive remedy shall be to request Rec assistance, correction, and re-performance through Rec’s support programs available to City under this Agreement. The foregoing limited warranty does not apply to access to beta or pre-release versions of the Rec Platform or access otherwise provided free of charge by Rec. 7.3. DISCLAIMER OF WARRANTIES. EXCEPT FOR THE LIMITED PERFORMANCE WARRANTY STATED ABOVE, REC AND ITS AFFILIATES AND SUPPLIERS DO NOT REPRESENT THAT CUSTOMER’S USE OF THE SERVICES WILL BE SECURE, TIMELY, UNINTERRUPTED OR ERROR-FREE OR THAT THE SERVICES WILL MEET CUSTOMER’S REQUIREMENTS OR THAT ALL ERRORS IN THE SERVICES OR DOCUMENTATION WILL BE CORRECTED OR THAT THE OVERALL SYSTEM THAT Page 302 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT MAKES THE SERVICES AVAILABLE (INCLUDING BUT NOT LIMITED TO THE INTERNET, OTHER TRANSMISSION NETWORKS, AND CUSTOMER’S LOCAL NETWORK AND EQUIPMENT) WILL BE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. THE STATED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY OFFERED BY ANY PARTY OR THIRD PARTY. THERE ARE NO OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THOSE OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT OF THIRD-PARTY RIGHTS. EXCEPT FOR THE LIMITED WARRANTY EXPRESSLY MADE ABOVE, THE SERVICE IS PROVIDED TO CUSTOMER ON AN “AS IS” AND “AS AVAILABLE” BASIS. CUSTOMER ASSUMES ALL RESPONSIBILITY FOR DETERMINING WHETHER THE SERVICES OR THE INFORMATION GENERATED THEREBY IS ACCURATE OR SUFFICIENT FOR CUSTOMER’S PURPOSES. 8. Indemnification. 8.1. Indemnification by Rec. Rec will defend City against any third-party claim, suit, or proceeding alleging that the Rec Platform infringes or misappropriates such third party’s intellectual- property rights, and will pay any damages and costs finally awarded against City as a result of such claim or any settlement approved by Rec. By City. City will defend, indemnify, and hold harmless Rec from and against any third-party claim, demand, cause of action, or proceeding arising out of or related to City’s ownership, operation, or management of its facilities, programs, or personnel, except to the extent caused by Rec’s gross negligence or willful misconduct. 8.2. Limitation. Except for the obligations in Section 8.1, neither Party shall be liable to the other for any indirect, incidental, consequential, or punitive damages, and each Party’s aggregate liability is limited as provided in Section 9 (Limitation of Liability 9. Limitation of Liability. 9.1. TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL REC (INCLUDING ITS SUBSIDIARIES AND OTHER AFFILIATES) OR ITS OR THEIR OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, COVER OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, REVENUE, GOODWILL, USE OR CONTENT) HOWEVER CAUSED, UNDER ANY THEORY OF LIABILITY, INCLUDING, WITHOUT LIMITATION, CONTRACT, TORT, WARRANTY, NEGLIGENCE OR OTHERWISE, EVEN IF COMPANY HAS BEEN ADVISED AS TO THE POSSIBILITY OF SUCH DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE AGGREGATE MAXIMUM LIABILITY OF REC (INCLUDING ITS SUBSIDIARIES AND OTHER AFFILIATES) AND ITS AND THEIR OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS, RELATING TO THE SERVICES WILL BE LIMITED TO AN AMOUNT PAID BY CITY DURING THE 12-MONTH PERIOD OCCURRING IMMEDIATELY PRIOR TO THE EVENT GIVING RIGHT TO LIABILITY OR IN CASES WHERE INSURANCE IS PRESENT, THE MAX PAYABLE BY INSURANCE AGAINST A CLAIM. THE EXISTENCE OF MULTIPLE CLAIMS WILL NOT INCREASE SUCH LIMIT. THE LIMITATIONS AND EXCLUSIONS ALSO APPLY IF THIS REMEDY DOES NOT FULLY COMPENSATE CITY FOR ANY LOSSES OR FAILS OF ITS ESSENTIAL PURPOSE. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGES. IN SUCH AN EVENT THIS LIMITATION WILL NOT APPLY TO THE Page 303 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT EXTENT PROHIBITED BY LAW. The Parties acknowledge that the limitations set forth in this Section are integral to the amount of fees charged in connection with making the Services available to City and that, were Rec to assume any further liability other than as set forth herein, such fees would of necessity be set substantially higher. 10. Miscellaneous Provisions. 10.1. Notices. Except as otherwise specified in the Agreement, all notices under the Agreement will be in writing and will be delivered or sent by (a) first class U.S. mail, registered or certified, return receipt requested, postage pre-paid; (b) U.S. express mail, or national express courier with a tracking system, to the address specified herein, or (c) via email, in any case to the address given for a Party below. Notices will be deemed given on the day actually received by the Party to whom the notice is addressed. Addresses: If to City of Hermosa Beach, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Email: [_______________] With a copy to: City Clerk City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 If to Rec, Rachel Williams 2261 Market Street, Suite 22268 San Francisco, CA 94114 Email: [____________] 10.2 Independent Contractor. The relationship of Rec and City is that of independent contractors. Neither Party has any authority to act on behalf of the other Party or to bind it, and in no event will the parties be construed to be partners, employer-employee, or agents of each other. 10.3 Governing Law; Venue. All matters arising out of or relating to this Agreement will be governed by the laws of the State of California, without regard to its conflict of law provisions. Venue shall be Los Angeles County, California. 10.4 Compliance with Laws. Each Party agrees to comply with all applicable laws and regulations with respect to its activities hereunder, including, but not limited to, any export laws and regulations of the United States. 10.5 Conflict of Interest. A. No officer or employee of City may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to Page 304 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT the Agreement that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation. B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal. 10.6 Assignment. Neither Party may assign or transfer this Agreement, in whole or in part, without the other Party’s prior written consent. Notwithstanding the foregoing, upon notice to the other Party, either Party may assign this Agreement to its affiliate or as a part of any merger, acquisition or sale of all or substantially all of its assets or the assets of the line of business to which the Services relate. Any attempted assignment or transfer in violation of this Section will be null and void. Subject to the foregoing restrictions, this Agreement will inure to the benefit of the successors and permitted assigns of the parties. 10.7 Force Majeure. Notwithstanding any provision contained in the Agreement, neither Party will be liable to the other to the extent fulfillment or performance of any terms or provisions of the Agreement are delayed or prevented by revolution or other civil disorders; wars; strikes; labor disputes; electrical equipment or availability failure; fires; floods; epidemics; pandemics; acts of God; government action; or, without limiting the foregoing, any other causes not within its control and which, by the exercise of reasonable diligence, it is unable to prevent. This clause will not apply to the payment of any sums due under the Agreement by either Party to the other. If a Force Majeure event continues for more than thirty (30) days, either Party may terminate this Agreement upon written notice, and neither Party shall be liable for further performance or payment obligations arising after the effective termination date. 10.8 Press Releases. Rec may use City’s name and logo in Rec’s marketing program including use on Rec’s company website, marketing literature, and in press releases on a case by case basis with email consent from City. 10.8 Miscellaneous. Headings in the Agreement are for reference purposes only and will not affect the interpretation or meaning of the Agreement. If any provision of the Agreement is held a court of competent jurisdiction to be contrary to law, then the remaining provisions of the Agreement will remain in full force and effect. No delay or omission by either Party to exercise any right or power it has under the Agreement will be construed as a waiver of such right or power. A waiver by either Party of any breach by the other Party will not be construed to be a waiver of any succeeding breach or any other covenant by the other Party. All waivers must be in writing and signed by the Party waiving its rights. 10.9 Severability. Should any provision of this Agreement be held by a court of law to be illegal, invalid or unenforceable, the legality, validity and enforceability of the remaining provisions of this Agreement will not be affected or impaired thereby. Page 305 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT 10.10 Counterparts. The Agreement may be executed simultaneously in any number of counterparts, each of which will be deemed an original, but all of which together constitute one and the same agreement. The parties agree that electronic and other facsimile signatures are valid signatures for enforcement of this Agreement. 10.11 Entire Agreement; Modifications. This Agreement constitutes the entire agreement between Rec and City with respect to the subject matter hereof. The Agreement supersedes all prior negotiations, agreements, and undertakings between the Parties with respect to such subject matter. No modification of the Agreement will be effective unless contained in writing and signed by an authorized representative of each Party. No term or condition contained in City’s purchase order or similar document will apply unless specifically agreed to by Rec in writing, even if Rec has accepted the order set forth in such purchase order, and all such terms or conditions are otherwise hereby expressly rejected by Rec. 11. Other Public Agency Orders. Other federal, state, county, and local entities may utilize the terms and conditions established by the Contract if agreeable to all parties. The City does not accept any responsibility or involvement in the purchase orders or contracts issued by other public agencies. [SIGNATURES ON NEXT PAGE] Page 306 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT IN WITNESS WHEREOF the parties hereto have signed this Agreement as of the date first written above. CITY OF HERMOSA BEACH CONTRACTOR Steve Napolitano, Interim City Manager By: ATTEST: Myra Maravilla, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Jason Baltimore, Interim City Attorney Page 307 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 1 Project Plan IMPLEMENTATION SCHEDULE The Parties acknowledge the following schedule for implementing the Rec Platform for access by City. Dates and milestones are estimates subject to City’s timely provision of data and information. Delays in City deliverables shall extend corresponding Rec obligations on a day-for-day basis.Scope of work and timeline are further detailed in Schedule 5 below. ● By February, 2026, Rec shall establish the foundation for RecOS functionality and facility management. ● By April 2026, Rec shall complete configuration for all key system components, including registration, facilities and payment processing. ● By June 2026, Rec shall ensure full team training and readiness for ongoing operations. ● By July 2026 Rec shall be ready for a public launch of the system with comprehensive marketing communications sent to the public. If there is a delay in staff availability or receiving required information from the City of Hermosa Beach for configuration, Rec may require the launch date to be postponed until both parties agree. ONGOING IMPROVEMENTS Over the rest of contract term, Rec’s product and engineering team will continue to support features oriented at the following goals. Administrative user efficiency Improved resident experience at purchase, and at program check-in Improved automated reporting Improved optional automated communications to users Optional connectivity features between residents Americans with Disabilities Act (ADA) User Interface compliance Rec commits to monthly feedback sessions from the City to ensure that the prioritization of improvements represents the City’s needs. These improvements to the Rec Platform will be provided to the City at no additional cost and with the appropriate training modules when necessary. RESOURCE REQUIREMENTS Rec will assign resources as needed throughout the process. Rec team members will be the primary contact for remote discovery, onsite training, updates, and any necessary discussion throughout the process. City will assign a project lead to work directly with Rec’s team. City will schedule the appropriate staff for remote discovery and on-site training sessions. REQUIRED INFORMATION Page 308 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT In order that facility location and programming information may be offered by City to individual users of the Rec Platform. Rec and the City will agree upon the specific data requirements for each field after their mutual design review sessions by August 1, 2025. City will provide the following data for the first season of configuration no later than February , 2026. Description Access Info Getting There info Hours of operation Community guidelines Address Programming (for all recreational programming): Program Name Program description Location Session Dates (please note any holidays) # of sessions Price (resident/non-resident) Instructor Class Code REPORTING Rec will deliver the reports set forth below to City. No personal data of any individual Rec Platform users will be provided to City absent mutual written agreement and subject to all applicable privacy and data protection laws. Biweekly reporting of class utilization and any qualitative feedback received. Quarterly surveys, both NPS and qualitative. Revenue reports at a mutually agreed cadence. Class participant information in order to support programming operations RESIDENT COMMUNICATIONS City and Rec will work together to develop a mutually-satisfactory resident communication plan in order to share information about the implementation. This may include direct emails, signage or fliers at City centers, and seminars led by City to teach residents how to become individual users of the Rec Platform. SUPPORT Individual User Technical Support Rec Provides front-line technical support for Participants, on behalf of City, if they email support@rec.us. Rec will provide a first response within 48 hours of an individual’s question, although Rec strives to be at a 12 hour response time. This support will be provided based on City-defined support policies. Example support issues will include: General programming inquiries such as payment inquiries. Rec can act on behalf of City for payment inquiries, applying the City-defined cancellation and refund policies, or choose to pass through to a City- Staff Users. Account creation, management, and deletion Page 309 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Questions about programming availability, programming details, and other inquiries which require local knowledge will be directed to a City-Staff member. For resident participants that go directly to City-Staff, the Rec Platform will provide the City- Staff user with the appropriate tools to solve the participant’s issue. City-Staff User Support Rec will provide direct support to City-Staff Users. During the first 30 days after Go-Live, City will have access to live support via phone or video conferencing 7 days a week from 9am - 7pm PST. After this initial period, City will submit all support requests to the Rec team via partners@rec.us and can expect a response for operational support within 24 hours. As features are built to introduce a ticketing support system into the City interface, City will receive these additional features at no cost to the Customer. Technical Service Levels Rec Strives to maintain 99.999% uptime of systems. Rec provides support in accordance with the following service levels: Mission Critical-Tier: defined as limiting a participant or City-Staff ability to sign-up, purchase, or participate in a program successfully. Mission Critical (on-call) availability: 24/7 Initial Response: 1 hour Status Report Provided: every 4 hours Correction identified or pursued, and a mutually agreeable correction plan will be developed within: 24 hours Severe Tier: Defined as limiting City-Staff or Customer from efficiently completing expected workflows. Severe Tier availability: 9am - 5pm PST Monday - Friday Initial Response: 1 day Status Report Provided: Daily Correction identified or pursued, and a mutually agreeable correction plan will be developed within: 7 days Improvement Tier: Defined as a feature request for improvement or minor bug not significantly impacting City-Staff or Participant workflows Improvement Tier availability: 9am - 5pm PST Monday - Friday Initial Response: 48 hours Status Report Provided: Monthly Proactive Input: On a quarterly basis, Rec will reach out to City to collect and prioritize all requested improvements to the Rec Platform. Correction identified or pursued, and a mutually agreeable correction or deprioritization will be communicated within: 1 month Page 310 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 1: Standard Platform and Services Rec Technical Platform Applicable Programming Registration & Administration Facilities & Permit Management Memberships Management Business & Financial Reporting Embedded Payment Processing Rec Services (Ongoing) Applicable Rec Licensed Learning & Instructor Management Rec Programming Development Support Tier 1 Customer (Resident) Support Management Marketing Design & Material Production Rec Services (Launch) Applicable Customized Training Program for All Staff Unlimited Training Hours - Virtual and Onsite Data Configuration Community Engagement Marketing Campaign Dedicated Account Management and Support Page 311 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 2 FEE SCHEDULE Schedule 2A: Annual Fee Fee based on City’s annual revenue estimate of $1,600,000. Year Rec Annual Fee* Discounted Annual Fee** Year 1 $29,500 $36,000 Year 2 $29,500 $36,000 Year 3 $29,500 $36,000 *List price for cities transacting $1.5 - 2 million in revenue on the Rec platform **Discount applied for Recs’ Early Customer Program Schedule 2B: Payment Processing The following fees are charged based on the method of purchase made by end users on the Rec platform. The City has the option to pass a portion or the entirety of the following payment processing fees incurred during transactions onto the end user. The specific amount or percentage to be passed on will be determined and set by the City at their discretion. Payment Method Fee Credit Card 3.5% + $0.30 ACH or ECheck 1.0% Cash or Physical Check 1.0% Schedule 2C: Implementation & Hardware Implementation & Hardware Fee System Configuration $16,000 Data Transfer Staff Training Design and Brand Collaboration Point of Sale Hardware Readers $300 per terminal Page 312 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Facility Public Signage - 18x18” (Courts, Rinks Etc) $50 per sign Facility Public Signage - 9x9” (Rec Rooms, Picnic Rentals) $30 per sign Schedule 2D: Payment Terms Rec shall be responsible for issuing invoices for all fees due under this Agreement. All payments shall be made in U.S. dollars and may be remitted via ACH transfer, wire transfer, or check. The City shall be responsible for any bank fees or transaction costs associated with their chosen payment method. All payments must reference the corresponding invoice number to ensure proper application. Annual Fee Payment Terms The Annual Fee for the Services shall be due and payable within thirty (30) days of July 1, 2026. Failure to remit payment within the specified timeframe may result in suspension of Services or other remedies as outlined in this Agreement. Implementation Fee Payment Terms The Implementation Fee shall be due and payable within thirty (30) days following the Effective Date of this Agreement. The Effective Date shall be the date of execution of this Agreement by both Parties. Failure to remit payment within the specified timeframe may result in suspension of Services or other remedies as outlined in this Agreement. Hardware Purchasing Invoice The City shall be invoiced for any hardware purchases made by Rec Technology on the City’s behalf. Such invoices shall be issued upon procurement of the hardware and shall be due and payable within 30 days of the invoice date. The City acknowledges that all hardware purchases are final and non-refundable unless otherwise stated in the manufacturer’s warranty or return policy. Page 313 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 3 MARKETING & PROMOTIONAL COMMITMENTS 1. PARTNER MARKETING OBLIGATIONS Email. City will actively participate in partner marketing initiatives by sending out email messages to its community members to promote and advertise recreational programming facilitated by the Rec Platform. Direct Links from the City Website. City Parks and Rec department will include direct links to the Rec Platform on relevant sections of its website. These links will provide easy access for community members to explore and register for recreational programs. Permanent Signage. Rec has City permission to install permanent signage at mutually agreed-upon locations at the facilities covered by this agreement. Such signage may include, but is not limited to, court signs and other permanent displays that enable improved resident experience (i.e, QR codes for calendars), and those that promote and advertise recreational programs. The design and placement of permanent signage will be subject to the approval of both Parties. Temporary and Promotional Signage. Rec will create and provide temporary signage (such as fence vinyls) to advertise new programs, lessons, or special events. The duration, design, and placement of temporary signage will be mutually agreed upon by both parties. 2. REC’S MARKETING COMMITMENTS Rec will engage in marketing efforts designed to increase demand for lessons and programming. This may include campaigns related to subscribing to a court, newsletters, physical marketing materials, social media, engagement with community groups, and other innovative approaches. Rec will engage in marketing and brand design with the City in order to support improvements in physical signage and digital presence Page 314 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 4 INSURANCE Rec will maintain the following insurance coverage naming City and its directors, agents and employees as additional insured. Rec will provide City with a Certificate of Insurance reflecting such coverage prior to commencing work. General Liability: $1,000,000 per occurrence and $3,000,000 aggregate. Sexual Abuse and Molestation: $1,000,000 per occurrence and $1,000,000 aggregate. Cyber Liability (Network Security and Privacy Liability): $2,000,000 per occurrence and 2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Rec in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. Workers Compensation: Employee’s liability insurance with minimum limits of $1,000,000 per occurrence. The workers compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Rec, its employees, agents and subcontractors. The insurance provided by Rec will be primary and noncontributory. City, the City Council and each member thereof, members of boards and commissions, every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies. Rec must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate coverage, to the City Clerk of the City of Hermosa Beach before the commencement of work. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the City. If Rec maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Rec. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Page 315 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of Rec. Rec hereby grants to City a waiver of any right to subrogation which any insurer of said Rec may acquire against the City by virtue of the payment of any loss under such insurance. Rec agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Page 316 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT SCHEDULE 5 SCOPE OF WORK AND TIMELINE Phase 1: Initial Discovery & Timeline Build (Month 1) By February 2026 Rec shall establish the foundation for RecOS functionality and facility management. Objectives ● Establish foundation for RecOS functionality and facility management for Client ● Conduct discovery workshops to understand department needs and integration points. Benchmarks ● Complete discovery sessions with Parks & Recreation team to identify customizations. ● Complete and approve detailed week-by-week for timeline to launch including key training and marketing dates to the public Client Requirements ● Scheduling and participation of discovery sessions for the following modules ⚪ Programming & Memberships ⚪ Facilities Management ⚪ Finance & Reporting ⚪ Marketing & Community Engagement Phase 2: Configuration & Building (Month 3) By April 2026, Rec shall complete configuration for all key system components, including registration, facilities and payment processing. Objectives ● Complete configuration for all key system components: registration, facilities, payment processing Benchmarks ● Programming Administration: Set up agency-branded templates for class creation, email/SMS confirmations, and waiver management. ● Facilities Management: Configure facilities (gyms, parks, fields, etc.) in RecOS with dynamic calendar and facility rules engine. ● Payment Processing: Activate payment system for online and point-of-sale transactions (including Stripe integration). Page 317 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT ● Finance and Accounting reporting: Support for accrual based revenue recognition, overdue payment plan, and weekly remittance reports Client Requirements ● Programming registration data export from existing software ● Location and facilities details Phase 3: Training & Program Ready (Month 5) By June 2026, Rec shall ensure full team training and readiness for ongoing operations. Objectives ● Ensure full team training and readiness for ongoing operations. ● Focus on system optimization to support seamless program registration for users. Benchmarks ● Team Training: Complete comprehensive training sessions for all agency staff, covering advanced features such as reporting, registration management, and customer support processes. ● User Registration: Finalize setup of the registration system to ensure that users can easily discover, register, and pay for programs and classes. ● Facilities & Permit Management: Ensure staff can effectively manage facility rentals, special permits, and event coordination, including document storage and waivers. ● Waivers and Policies: Ensure that staff can handle waivers and policies, print necessary documentation, and manage signed waiver notifications. Client Requirements ● Participation in all scheduled training sessions ● Waiver and policy data for ingestion Phase 4: Marketing Ready & Launch (Month 6) By July 2026 Rec shall be ready for a public launch of the system with comprehensive marketing communications sent to the public. Page 318 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Objectives ● Prepare for a public launch of the system with strong marketing support. ● Ensure user engagement through email marketing and promotional materials. Benchmarks ● Marketing Support: Finalize the design and production of print and digital marketing materials, ensuring alignment with the agency’s branding and messaging. ● Email Marketing Campaigns: Set up and launch custom email marketing campaigns, promoting program registration and new offerings to residents. ● Public Launch: Conduct the official launch of the platform for public- facing registration and facility booking, ensuring all automated systems, including confirmations and reminders, are operational. ● User Engagement: Roll out special pricing, residency verification, and other engagement strategies to attract diverse groups to programming. Client Requirements ● Public communication and marketing of new system including the following at minimum: 3 email blasts, dedicated website information, 3 social media posts Page 319 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT Schedule 6 Information Security Requirements of Third Party Providers OVERVIEW The purpose of this document is to define information security requirements of Third-Party Service Provider who will access data and information on behalf of the City. Third-party Service Provider refers to any entity that is undertaking an outsourced activity on behalf of the City or is performing system administrator duties on their offsite system that contains City data. Third-party Service Providers may include Contractors, Subcontractors, Consultants, and City partners etc. This document is incorporated in the Agreement between the City and the Third Party Service Provider. DEFINITIONS Confidential Data _ Information whose unauthorized disclosure or modification could result in significant fines, penalties, regulatory action, or civil or criminal violations. Examples include but are not limited to Protected Health Information (PHI), Personally Identifiable Information (PII), credit card data, police records, legal and risk management records, financial information, large collections of special information with sensitivity to privacy, resident records, security camera recordings. Protected Health Information (PHI) — Protected health information includes all individually identifiable health information, such as demographic data, medical histories, test results, insurance information, and other information used to identify a patient or provide healthcare services or healthcare coverage. Personal Identifiable Information (PII) — Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Security Breach - Unauthorized acquisition of computerized data that compromises the security, confidentiality or integrity of personal information maintained on it. Third-Party Service Provider - Contractors, Subcontractors, Consultants, and City Partners etc. ACKNOWLEDGEMENT Third-Party Service Provider acknowledges that its contract/purchase order with the City may allow the Third-Party Service Provider access to or possession of City’s Confidential Data including, but not limited to, personal information, employee records, citizens records, health care information, or financial information. This data may be transferred in various forms, notwithstanding the manner in which or from whom it is received by Third-Party Service Provider subject to state laws that restrict the use and disclosure of such information. Third-Party Service Provider represents and warrants that it will keep City’s Confidential Data secure both during the term and after the termination of the Agreement. Page 320 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT INFORMATION SECURITY PLAN Third-Party Service Provider is required to comply with information security standards for the protection of data and information required by law, regulation, and regulatory guidance. Within 30 days of the effective date of the agreement and subject to the review and approval of the City, Third-Party Service Provider shall establish, implement, and maintain an information security plan (“Information Security Plan”). Third-Party Service Provider’s Information Security Plan shall be designed to; ● Ensure the security, integrity and confidentiality of the City’s data, ● Protect against any anticipated threats or hazards to the security or integrity of such information, ● Protect against unauthorized access to or use of such information that could result in substantial harm or inconvenience to the person that is the subject of such information, ● Protect against unauthorized changes to or use of City’s data, and ● Comply with all applicable legal and regulatory requirements for data protection, ● Include business continuity and disaster recovery plans. Third-Party Service Provider agrees that it will protect City Confidential Data according to published information security policy and standards and no less rigorously than it protects its own confidential information but in no case less than reasonable care. Third-Party Service Provider shall develop, implement, maintain, and use appropriate administrative, technical, and physical security measures, which may include but not be limited to encryption techniques, to preserve the confidentiality, integrity, and availability of all such Confidential Data. In addition, Third-Party Service Provider represents and warrants that in performing the Services, it will comply with all applicable privacy and data protection laws and regulations based on the type of data and information it is handling on behalf of the City. Applicable law and regulations may include but not limited to; ● California Civil Code (Sections 1798.29, 1798.82, 1798.84, 1798.85), ● The Health Insurance Portability and Accountability Act of 1996 (HIPAA), Payment Card Industry Data Security Standard (PCI DSS) ● Americans with Disabilities Act of 1990. Failure by Third-Party Service Provider to comply with any provision of this Section shall constitute a default as defined in the Agreement. Page 321 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT ACCESSIBILITY REQUIREMENTS If Third-Party Service Provider is presenting any information to the public thru website content and/or mobile application, all content must be presented in compliance with the most current standards of the Web Content Accessibility Guidelines published by the Consortium (W3C) and/or required by Title II of the Americans with Disabilities Act. INCIDENT RESPONSE PLAN Notification of Security Incident Third-Party Service Provider shall report, in writing, to the City any actual or suspected use or disclosure of City Confidential Data not authorized by this Agreement or authorized in writing by the City, including any reasonable belief that an unauthorized individual has accessed City Confidential Data. This report shall be made to the Agreement’s primary contact and the City’s designated information security officer. It shall include details relating to any known or suspected security breach of Third-Party Service Provider’s system or facilities which contain City Confidential Data or any other breach of Confidential Data relating to this Agreement. This report shall be made not later than within seventy-two (72) hours after suspected or confirmed, if the information was, or is reasonably believed to have been, acquired by an unauthorized person. Notification Contents Third-Party Service Provider’s report shall identify: ● The nature of the actual or suspected unauthorized use or disclosure ● The time and date of incident ● A description of City’s data used or disclosed, ● Who made the unauthorized use or received the unauthorized disclosure, ● What Third-Party Service Provider has done or shall do to mitigate any harmful effect of the unauthorized use or disclosure, and ● The corrective action Third-Party Service Provider has taken or shall take to prevent future similar unauthorized use or disclosure. ● Other information as requested by the City. ● Third-Party Service Provider shall provide any other information, including a written report, as reasonably requested by the City. Notification to Parties Third-Party Service Provider agrees to fully cooperate with the City with the preparation and transmittal of any notice, which the City may deem appropriate or required by law, to be sent to affected parties regarding the known or suspected security breach, and to be financially responsible for any such notice resulting from Third-Party Service Provider’s, its Representatives, Affiliates, or Sub Third-Party Service Providers acts or omissions with regard to the data security requirements of this Agreement. Third-Party Service Provider shall take appropriate remedial action with respect to the integrity of its security systems and processes. Page 322 of 572 65270.00001\44274517.1 DRAFT 10/07/25 65270.00001\43979821.1 DRAFT AUDIT REQUIREMENTS A Third-Party Service Provider, with access to City’s confidential data, shall conduct risk assessment and/or audit of its use of City’s confidential data at least annually. The Third-Party Service Provider shall provide the City with copies of its latest information security risk assessments and/or audit results upon request. The requirements of this section can be fulfilled by the Third-Party Service Provider providing a System and Organizational Controls (SOC) report as promulgated by the American Institute of Certificate Public Accountants (AICPA). If any assessment and/or audit discloses material variances from the performance requirements set forth in this Agreement or a breach by Third-Party Service Provider of the provisions of this Agreement, Third-Party Service Provider shall notify the City. The Third-Party Service Provider agrees to give the City the right to perform audits to verify compliance to any part of this Agreement. TERMINATION OR EXPIRATION OF AGREEMENT Upon the termination or expiration of this Agreement, or at any time upon the request of the City, Third-Party Service Provider and its Sub Third-Party Service Providers shall return all City data (and all copies and derivative works thereof made by or for Third-Party Service Provider) back to the City or transfer to a third party as instructed by the City. Further, Third-Party Service Provider and all Sub Third-Party Service Providers shall delete or erase such data, copies and derivative works thereof, from their computer systems. The City shall have the right to require Third-Party Service Provider to verify, that all City data has been returned, deleted or erased. Third-Party Service Provider agrees to use commercially reasonable efforts to cooperate with the City requests for verification. Page 323 of 572 APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH REC TECHNOLOGIES INC. TO PROVIDE A RECREATION MANAGEMENT SOFTWARE Page 324 of 572 BACKGROUND •Current System: ACTIVE Network (since 2014) •Manages registrations, memberships, facility reservations, scheduling, and reporting •Identified Areas for Improvement •Modernize and improve user experience •Easier navigation and program discovery •Greater flexibility to customize public interface •Simplify facility reservation process •Allow guest checkout options for one-time users •Need for responsive, collaborative customer support •Desire for pricing model that scales with success, not by usage Page 325 of 572 DISCUSSION On August 11, 2025, the City issued RFP 25-005 seeking proposals from companies that offer recreation management software to identify the most effective and efficient software Page 326 of 572 DISCUSSION •13 proposals received •Evaluated on needs, experience, cost competitiveness, and compliance •Pricing models vary significantly across vendors •Two vendors invited for demonstrations: Rec Technologies Inc. and Xplor Recreation •Rec Technologies Inc. ranked highest overall Page 327 of 572 DISCUSSION •Current Model –ACTIVE Network o Revenue-share structure: City pays a percentage of each transaction as a service fee / FY 2024–25 total cost: ≈ $127,000 Costs increase as participation grows •Proposed Model –Rec Technologies o Flat-fee structure: Improves cost predictability and budget management Implementation fee: $16,000 (project launch, Nov 2025) Annual service fee: $29,500 (beginning July 2026 and renewal in 2027) Total contract cost: $75,000 Page 328 of 572 CONCLUSION Based on its proposal and software demonstration, Rec Technologies Inc. was identified as the most qualified bidder If the City Council authorizes staff to award the contract to Rec Technologies Inc., staff will begin the software transition with an anticipated “go–live” in August 2026 Page 329 of 572 City of Hermosa Beach | Page 1 of 6 Meeting Date: October 28, 2025 Staff Report No. 25-PD-009 Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION AND AWARD A SOLE-SOURCE CONSTRUCTION CONTRACT TO AM-TEC TOTAL SECURITY, INC. FOR CIP 685 – REAL-TIME CRIME CENTER CEQA: Determine that Capital Improvement Program (“CIP”) Project 685 – Real-time Crime Center Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 153011 (Existing Facilities). The proposed work is an alteration of existing public structures or facilities involving negligible or no expansion of existing use. No exceptions to the CEQA exemption apply. (Police Chief Landon Phillips) Recommended Action: Staff recommends City Council: 1. Determine that Capital Improvement Program (“CIP”) Project 685 – Real-time Crime Center Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 153011 (Existing Facilities); 2. Award a construction contract for CIP Project 685 – Real-time Crime Center to Am- Tec Total Security, Inc. on a sole-source basis in the amount of $494,819.79 (Attachment 1); 3. Authorize the Director of Public Works to establish a project contingency amount of $49,481.98 and to approve contract change orders up to the amount of the approved project contingency; 4. Adopt a resolution approving the construction of Capital Improvement Program Project 685 - Real-time Crime Center Project, establishing a project payment account, and awarding a sole-source contract to Am-tec Total Security, Inc.” (Attachment 2); 5. Authorize the City Manager to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and 6. Authorize the City Clerk to record and file a notice of completion following final completion of the project. Executive Summary: The City of Hermosa Beach (“City”) secured $963,000 in federal funding to establish a Real-Time Crime Center (“RTCC”) aimed at enhancing law enforcement response and community safety. The RTCC will integrate cameras, servers, and additional technology on vehicles, to provide real-time information for public safety operations. Staff requests Page 330 of 572 City of Hermosa Beach | Page 2 of 6 City Council authorization to purchase security camera services and equipment for the RTCC. Background: With support from United States Representative Ted Lieu, the City secured $963,000 in federal funding to establish the RTCC, which will enable officers’ real-time access to critical law enforcement data. Once fully operational, the RTCC will enhance the Hermosa Beach Police Department’s (“HBPD”) ability to respond swiftly and effectively to criminal activity. RTCC technology will include a unified camera system, an integrated operating platform, and other hardware to access real-time information. When applying for this grant, key components to the RTCC included an enhanced security camera system. Past Council Actions Meeting Date Description March 11, 2025 City Council authorizes the purchase of Mobile Digital Computers (“MDCs”) for the RTCC. June 10, 2025 City Council authorizes the purchase of Peregrine Technologies for RTCC. City Council authorizes purchase of Automated License Plate Readers for RTCC and Parking Enforcement Operations. Discussion: A major component of the RTCC is renovating HBPD’s antiquated camera, storage, and viewer systems. There are multiple camera systems utilized by HBPD that all run on different systems. There is a significant amount of time spent on accessing all these systems at once due to each system’s own individual security protocols. HBPD is in need of upgrading its camera system and servers and merging it under a modernized platform that can access all cameras, old and new, in the department. This component will not only include security cameras but would incorporate four urgently needed servers capable of maintaining current and future storage needs for the RTCC. Two of these servers would be used to record footage obtained from the recently installed system plus the existing cameras located in the City’s parking structure. The other two servers would be used to record the new city-wide cameras. To create communication between these servers and cameras, radios would be installed to ensure camera connectivity. Staff worked diligently with Am-Tec Total Security, Inc. (“Am-Tec”) to recognize strategic areas where new cameras can be installed at intersections throughout the City. These Page 331 of 572 City of Hermosa Beach | Page 3 of 6 new cameras would provide additional support for officers in their investigations, responding to calls, and help deter criminal activities. Sole-source Selection and Staff Findings In September 2023, the City issued a Request for Proposals for another grant to provide security camera services for the City. This process included site walk throughs, scopes of work to be completed, a bid submission and an interview with prospective vendors. The City received nine bids, and after an extensive review process and interviews, Am-Tec was rated highest among the nine bidders. Am-Tec’s proposal included more cameras than the RFP required and in-house equipment to be used for the project. Am-Tec identified specific issues the HBPD could have with their current/old security camera system and provided in-depth solutions within their proposal and interview. Am-Tec had extensive experience with other public works and police departments in various other projects and were highly recommended; they were also the lowest bidder. Ultimately, Am- Tec was selected and awarded the contract. Their transition of software programs allowed for an easy transfer and seamless integration of the old system while maintaining the required one-year retention period. The vendor also completed everything in-house with their own employees, including the traffic control plan, instead of renting equipment and subcontracting services, as other vendors indicated they would have done if selected. Work for this project was completed within budget in June 2024. HBPD wants to continue the transition process of all its other camera systems into this newly acquired system and would like to continue using Am-Tec as its vendor. Key reasons for the City awarding a sole-source contract to Am-Tec are: 1. Seamless Integration o With the installation of the new security cameras, a new software platform called Wisenet Wave (“Wave”) has been implemented. The process of incorporating the new Wave system was an easy transition and has proven to be user-friendly and easily navigable. o Training was provided for all Department personnel who will be using the system and was available at two different sessions. One-on-one onboarding was completed to ensure full understanding of the Wave system. o Department personnel were fully trained in using the new system implemented with the new security cameras and introducing another type of software can hinder efficiency and collaboration throughout the Department. 2. Cost Efficiency o The Wave software system is a one-time purchase and does not need to be renewed every year. When comparing other software that vendors provided, there are recurring fees to continue using it. All camera registrations purchased can also be transferable, at no cost. The only on- Page 332 of 572 City of Hermosa Beach | Page 4 of 6 going cost that is needed is the maintenance provided by Am-Tec to clean, check, and maintain all the cameras installed by them. All cameras will have a one-year warranty when they are purchased and Am-Tec is responsible for the replacements, if needed. Maintenance is an annual cost, depending on the amount of cameras that they will be overseeing. Am-Tec is highly knowledgeable and trained in how to install, fix, and manage this camera system and going with another vendor can break any warranty associated with the camera system. 3. Existing Equipment o Am-Tec completed the installation of the most updated camera system within HBPD and are working on implementing the other outdated camera systems into the new Wave software. Currently, there are multiple camera systems within HBPD, which makes it difficult to navigate between all of them. While conducting the RFP process, Am-Tec became familiarized with all camera systems and is aware of what is required to begin the process of implementing the Wave system on all systems. Am-Tec will be able to bring in the other cameras onto this system without needing to replace any existing camera equipment. 4. Consistency and Reliability o Even though Am-Tec has provided services for less than two years, they have been responsive and attentive to every request and question HBPD has given them. They work closely with management to guarantee that any requests are completed at a quick rate of time and have great availability and flexibility when providing scheduling times. Management has built trust and rapport with Am-Tec and are confident in their abilities to complete projects. Am-Tec fully understands the complex camera systems the City currently has and is willing to start the process of incorporating them all into the Wave software system. Having a contract with Am-Tec ensures that current and future security cameras will be on the same software system to better manage camera footage and files. With multiple camera systems in place, Am-Tec is driven to work with HBPD to improve its system and continue upholding operational efficiency and excellent customer service. Staff finds that if the project was awarded to any firm other than Am-Tec, the project would not be reasonably compatible with the City’s existing infrastructure proprietary to Am-Tec and that it would be cost prohibitive to replace the City’s existing infrastructure to permit greater competition. In addition, due to the federal grant requirements, prior written approval from the grant funding agency, the Office of Community-Oriented Policing Services (COPS) is required to move forward with any grant-funded contract over $250,000 awarded on a sole-source Page 333 of 572 City of Hermosa Beach | Page 5 of 6 basis. The City submitted an approval letter and has received authorization for this purchase from the COPS office (Attachment 3). If awarded, Public Works staff would provide construction management and inspection services, with oversight support from the Police Department. Environmental Analysis: The Project is exempt under CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The proposed work is an alteration of existing public structures or facilities involving negligible or no expansion of existing use. No exceptions to the CEQA exemption apply. Staff recommends that City Council determine that the Project is exempt under CEQA accordingly. Fiscal Impact: CIP Project 685, Real-Time Crime Center, is included in the FY 2025-26 Adopted Budget. Staff recommends awarding the camera system construction contract of $494,819.79 to Am-Tec and establishing a 10% contingency of $49,481.98 to cover and approve contract change orders for a total project cost of $544,301.77. The $494,819.79 camera system would be funded by available budgeted Federal grant funds. City Equipment Replacement Funds in Fund 715 would be used to fund the $49,481.98 project contingency. Agreement Request Agreement FY 2025-26 Budget Dept. Account # Authorized Amount Am-Tec Total Security, Inc. 150-8685-4201 $494,819.79 10 Percent Project Contingency 715-2101-5402 $49,481.98 Total $544,301.77 Attachments: 1. Draft Resolution 2. Construction Contract with Am-Tec Total Security, Inc. 3. COPS Written Approval of Sole Source Procurement Respectfully Submitted by: Brandon Araujo, Senior Engineer Concur: Joanne Loeza, Management Analyst Concur: Landon Phillips, Police Chief Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Page 334 of 572 City of Hermosa Beach | Page 6 of 6 Concur: Joe SanClemente, Public Works Director Approved: Steven Napolitano, Interim City Manager Page 335 of 572 Page 1 of X RES. NO. 25-XXXX CITY OF HERMOSA BEACH RESOLUTION NO. 25-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CAPITAL IMPROVEMENT PROGRAM PROJECT 685 - REAL-TIME CRIME CENTER PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6, ESTABLISHING A PROJECT PAYMENT ACCOUNT, AND AWARDING A SOLE-SOURCE CONTRACT TO AM-TEC TOTAL SECURITY, INC. WHEREAS, the City of Hermosa Beach (“City”) requires an update to its Real-Time Crime Center Project for security camera services and servers (“Project”); and WHEREAS, City staff has determined that if the Project was awarded to any firm other than Am-Tec Total Security, Inc. (“Contractor”), the Project would not be reasonably compatible with the City’s existing infrastructure proprietary to Contractor and that it would be cost prohibitive to replace the City’s existing infrastructure to permit greater competition (“Staff Findings”); and WHEREAS, the City Council's award of a contract and all of the acts leading up to the award are legislative in character, and the letting of contracts by the City Council necessarily requires an exercise of discretion guided by consideration of the public welfare (Mike Moore's 24-Hour Towing v. City of San Diego, 45 Cal.App.4th 1294, 1303 (1996)); and WHEREAS, competitive bidding is not applicable “where competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage, or where it is practically impossible to obtain what is required and to observe such form” (Graydon v. Pasadena Redevelopment Agency, 104 Cal.App. 3d 631, 636 (1980); an example being “unique products and/or services” Id. at p. 637 (citing Hiller v. City of Los Angeles, 197 Cal. App. 2d 685 (1961))); and WHEREAS, California Public Contract Code section 3400(c) authorizes the City to require a particular material, product, thing, or service designated by specific brand or trade name in order to match other products in use on a particular public improvement either completed or in the course of completion when certain findings are made. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Page 336 of 572 Page 2 of X RES. NO. 25-XXXX SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Determination. The City Council finds that (a) the design and plans for the Project are consistent with the City’s standards and are approved; (b) the design approval set forth in this Resolution occurred before actual work on the Project construction commenced; and (c) the approval granted by this Resolution conforms with the City’s General Plan. SECTION 3. Adoption. The City Council hereby adopts the Staff Findings. SECTION 4. Authorization. The City Council authorizes the following: a. The establishment of an account containing sufficient monies from the current fiscal year budget to pay for the Project. This account is the sole source of funds available for the construction sum as defined in the contract document administering the Project. b. The City Engineer or designee to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution. c. The City Manager or designee to enter into the construction contract with Contractor as set forth in Exhibit A. d. The Director of Public Works to establish a project contingency for the Project in the amount of forty-nine thousand four hundred eighty- one dollars and ninety-eight cents ($49,481.98) and to approve contract change orders up to the amount of the approved project contingency. SECTION 5. Design Immunity. The approval and authorization granted by this Resolution is intended to avail the City and the City’s delegated officers of the immunities set forth in California Government Code section 830.6. SECTION 6. Award of Contract. The City Council hereby awards the contract for the Project to Contractor in the amount of four hundred ninety-four thousand eight hundred nineteen dollars and seventy-nine cents ($494,819.79). SECTION 7. California Environmental Quality Act (“CEQA”). The City Council finds that this Resolution is not subject to CEQA pursuant to Sections 15301 (the proposed Page 337 of 572 Page 3 of X RES. NO. 25-XXXX work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use). SECTION 8. Severability. If any section or provision of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Resolution shall remain valid. The City Council hereby declares that it would have adopted this Resolution, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation. SECTION 9. Certification. The City Clerk is directed to certify the adoption of this Resolution. SECTION 10. Effective Date. This Resolution will become effective immediately upon adoption. PASSED, APPROVED, and ADOPTED on this 28th day of October 2025. Mayor Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Myra Maravilla Jason Baltimore City Clerk Interim City Attorney Page 338 of 572 Page 4 of X RES. NO. 25-XXXX EXHIBIT A CONSTRUCTION CONTRACT Page 339 of 572 65270.00504\44133326.4 1 CITY OF HERMOSA BEACH CONSTRUCTION CONTRACT Real-Time Crime Center 1. PARTIES AND DATE. This Contract is made and entered into this 28th day of October, 2025 by and between the City of Hermosa Beach, a public agency of the State of California (“City”) and Am – Tec Total Security, Inc., a California corporation with its principal place of business at 3837 Harvest Court, Chino, CA 91710 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Contract. 2. RECITALS. 2.1 City. City is a public agency organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose. 2.2 Contractor. Contractor desires to perform and assume responsibility for the provision of certain construction services required by the City on the terms and conditions set forth in this Contract. Contractor represents that it is duly licensed and experienced in providing roadway related construction services and related electrical construction services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. The following license classifications are required for this Project: C7, C10. 2.3 Project. City desires to engage Contractor to render such services for the Real- Time Crime Center (“Project”) as set forth in this Contract. 2.4 Project Documents & Certifications. Contractor has obtained, and delivers concurrently herewith, a performance bond, a payment bond, and all insurance documentation, as required by the Contract. 3. TERMS 3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto:  Contractor’s Quote and Project Scope (Exhibit “A”)  Plans (Exhibit “B”)  Special Conditions (Exhibit “C”)  Contractor’s Certificate Regarding Workers’ Compensation (Exhibit “D”)  Public Works Contractor Registration Certification (Exhibit “E”)  Payment and Performance Bonds (Exhibit “F”)  Fleet Compliance Certification (Exhibit "G”)  Federal Contract Provisions (Exhibit “H”)  Buy America Preference Compliance Steps (Exhibit “I”) Page 340 of 572 65270.00504\44133326.4 2  Davis-Bacon Wage Determination (Exhibit “J”)  Change Orders executed by the City  Latest Edition of the Standard Specifications for Public Works Construction (The Greenbook), Excluding Sections 1-9 In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. 3.2 Contractor’s Basic Obligation; Scope of Work. Contractor promises and agrees, at its own cost and expense, to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately complete the Project, including all structures and facilities necessary for the Project or described in the Contract (hereinafter sometimes referred to as the “Work”), for a Total Contract Price as specified pursuant to this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents, as well as the exhibits attached hereto and incorporated herein by reference. The plans and specifications for the Work are further described in Exhibit “B” attached hereto and incorporated herein by this reference. Special Conditions, if any, relating to the Work are described in Exhibit “C” attached hereto and incorporated herein by this reference. 3.2.1 Change in Scope of Work. Any change in the scope of the Work, method of performance, nature of materials or price thereof, or any other matter materially affecting the performance or nature of the Work shall not be paid for or accepted unless such change, addition or deletion is approved in writing by a valid change order executed by the City. Should Contractor request a change order due to unforeseen circumstances affecting the performance of the Work, such request shall be made within five (5) business days of the date such circumstances are discovered or shall waive its right to request a change order due to such circumstances. If the Parties cannot agree on any change in price required by such change in the Work, the City may direct the Contractor to proceed with the performance of the change on a time and materials basis. 3.2.2 Substitutions/“Or Equal”. Pursuant to Public Contract Code Section 3400(b), the City may make a finding that designates certain products, things, or services by specific brand or trade name. Unless specifically designated in this Contract, whenever any material, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such Specifications shall be deemed to be used for the purpose of facilitating the description of the material, process or article desired and shall be deemed to be followed by the words “or equal.” Contractor may, unless otherwise stated, offer for substitution any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified in this Contract. However, the City may have adopted certain uniform standards for certain materials, processes and articles. Contractor shall submit requests, together with substantiating data, for substitution of any “or equal” material, process or article no later than five (5) days after award of the Contract. To facilitate the construction schedule and sequencing, some requests may need to be submitted before five (5) days after award of Contract. Provisions regarding submission of “or equal” requests shall not in any way authorize an extension of time for performance of this Contract. If a proposed “or equal” substitution request is rejected, Contractor shall be responsible for providing the specified material, process or article. The burden of proof as to the equality of any material, process or article shall rest with Contractor. Page 341 of 572 65270.00504\44133326.4 3 The City has the complete and sole discretion to determine if a material, process or article is an “or equal” material, process or article that may be substituted. Data required to substantiate requests for substitutions of an “or equal” material, process or article data shall include a signed affidavit from Contractor stating that, and describing how, the substituted “or equal” material, process or article is equivalent to that specified in every way except as listed on the affidavit. Substantiating data shall include any and all illustrations, specifications, and other relevant data including catalog information which describes the requested substituted “or equal” material, process or article, and substantiates that it is an “or equal” to the material, process or article. The substantiating data must also include information regarding the durability and lifecycle cost of the requested substituted “or equal” material, process or article. Failure to submit all the required substantiating data, including the signed affidavit, to the City in a timely fashion will result in the rejection of the proposed substitution. Contractor shall bear all of the City’s costs associated with the review of substitution requests. Contractor shall be responsible for all costs related to a substituted “or equal” material, process or article. Contractor is directed to the Special Conditions (if any) to review any findings made pursuant to Public Contract Code section 3400. 3.3 Period of Performance. 3.3.1 Submittal Review and Approval Contract Time. Contractor shall prepare and submit submittals to the City for its review and approval within 14 calendar days beginning the effective date of the Notice to Proceed for Submittal Review and Approval Contract Time. Submittals shall comply with this Contract’s Buy America Preference provisions. The City will not issue to the Contractor a Notice to Proceed for Construction until all submittals have been provided and reviewed and approved by the City. 3.3.2 Construction Contract Time. Contractor shall perform and complete all Work under this Contract within 76 calendar days, beginning the effective date of the Notice to Proceed for Construction (“Construction Contract Time”). Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed by the City. Such schedules or milestones may be included as part of Exhibits “A” or “B” attached hereto,or may be provided separately in writing to Contractor. Contractor agrees that if such Work is not completed within the aforementioned Construction Contract Time and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.3 Force Majeure. Neither City nor Contractor shall be considered in default of this Contract for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Contract, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; pandemics or epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. Should such circumstances occur, the non- performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Contract. Contractor’s exclusive remedy in the event of delay covered under this section shall be a non-compensable extension of the Contract Time. Page 342 of 572 65270.00504\44133326.4 4 3.3.4 Liquidated Damages. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages the sum of One Thousand Two Hundred Dollars ($1,200) per day for each and every calendar day of delay beyond the Construction Contract Time or beyond any completion schedule, construction schedule or Project milestones established pursuant to the Contract. 3.4 Standard of Performance; Performance of Employees. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, including any required business license, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any work necessary to correct errors or omissions which are caused by Contractor’s failure to comply with the standard of care provided for herein. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Work, or any employee who fails or refuses to perform the Work in a manner acceptable to the City, shall be promptly removed from the Project by Contractor and shall not be re-employed on the Work. 3.5 Control and Payment of Subordinates; Contractual Relationship. City retains Contractor on an independent contractor basis and Contractor is not an employee of City. Any additional personnel performing the work governed by this Contract on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Contract and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance. 3.6 City’s Basic Obligation. City agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to Contractor, as full consideration for the satisfactory performance by Contractor of the services and obligations required by this Contract, the below- referenced compensation in accordance with compensation provisions set forth in the Contract. 3.7 Compensation and Payment. 3.7.1 Amount of Compensation. As consideration for performance of the Work required herein, City agrees to pay Contractor the Total Contract Price of Four-Hundred Ninety- four Thousand Eight Hundred Nineteen dollars and Seventy-nine cents ($494,819.79) (“Total Contract Price”) provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the City. 3.7.2 Payment of Compensation. If the Work is scheduled for completion in thirty (30) or less calendar days, City will arrange for payment of the Total Contract Price upon Page 343 of 572 65270.00504\44133326.4 5 completion and approval by City of the Work. If the Work is scheduled for completion in more than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for herein. On or before the fifth (5th) day of each month, Contractor shall submit to the City an itemized application for payment in the format supplied by the City indicating the amount of Work completed since commencement of the Work or since the last progress payment. These applications shall be supported by evidence which is required by this Contract and such other documentation as the City may require. The Contractor shall certify that the Work for which payment is requested has been done and that the materials listed are stored where indicated. Contractor shall be required to furnish a detailed schedule of values upon request of the City and in such detail and form as the City shall request, showing the quantities, unit prices, overhead, profit, and all other expenses involved in order to provide a basis for determining the amount of progress payments. 3.7.3 Prompt Payment. City shall review and pay all progress payment requests in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code. However, no progress payments will be made for Work not completed in accordance with this Contract. Contractor shall comply with all applicable laws, rules and regulations relating to the proper payment of its employees, subcontractors, suppliers or others. 3.7.4 Contract Retentions. From each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Contract retention shall be released and paid to Contractor and subcontractors pursuant to California Public Contract Code Section 7107. 3.7.5 Other Retentions. In addition to Contract retentions, the City may deduct from each progress payment an amount necessary to protect City from loss because of: (1) liquidated damages which have accrued as of the date of the application for payment; (2) any sums expended by the City in performing any of Contractor’s obligations under the Contract which Contractor has failed to perform or has performed inadequately; (3) defective Work not remedied; (4) stop notices as allowed by state law; (5) reasonable doubt that the Work can be completed for the unpaid balance of the Total Contract Price or within the scheduled completion date; (6) unsatisfactory prosecution of the Work by Contractor; (7) unauthorized deviations from the Contract; (8) failure of Contractor to maintain or submit on a timely basis proper and sufficient documentation as required by the Contract or by City during the prosecution of the Work; (9) erroneous or false estimates by Contractor of the value of the Work performed; (10) any sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Contract; and (11) any other sums which the City is entitled to recover from Contractor under the terms of the Contract or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City’s right to such sums. 3.7.6 Substitutions for Contract Retentions. In accordance with California Public Contract Code Section 22300, the City will permit the substitution of securities for any monies withheld by the City to ensure performance under the Contract. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in California as the escrow agent, and thereafter the City shall then pay such monies to Contractor as they come due. Upon satisfactory completion of the Contract, the securities shall be returned to Contractor. For purposes of this Section and Section 22300 of the Public Contract Code, the term “satisfactory completion of the contract” shall mean the time the City has issued written final acceptance of the Work and filed a Notice of Completion as required by law and provisions of this Contract. Contractor shall be the beneficial owner of Page 344 of 572 65270.00504\44133326.4 6 any securities substituted for monies withheld and shall receive any interest thereon. The escrow agreement used for the purposes of this Section shall be in the form provided by the City. 3.7.7 Title to Work. As security for partial, progress, or other payments, title to Work for which such payments are made shall pass to the City at the time of payment. To the extent that title has not previously been vested in the City by reason of payments, full title shall pass to the City at delivery of the Work at the destination and time specified in this Contract. Such transferred title shall in each case be good, free and clear from any and all security interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge, hypothecate, or otherwise encumber the items in any manner that would result in any lien, security interest, charge, or claim upon or against said items. Such transfer of title shall not imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply with the Contract, and shall not relieve Contractor of responsibility for any loss of or damage to items. 3.7.8 Labor and Material Releases. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the Work governed by this Contract prior to final payment by City. 3.7.9 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Contract upon request. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. 3.7.10 Apprenticeable Crafts. When Contractor employs workmen in an apprenticeable craft or trade, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor. The Contractor or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. 3.7.11 Hours of Work. Work within the public right-of-way shall be limited to 8:00 am to 6:00 pm. Contractor is advised that eight (8) hours labor constitutes a legal day’s work. Pursuant to Section 1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the basic rate for that worker. Page 345 of 572 65270.00504\44133326.4 7 3.7.12 Payroll Records. Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, Contractor shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such Contractor must comply with this section. Should noncompliance still be evident after such 10-day period, Contractor shall, as a penalty to City, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on Contractor. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. 3.7.13 Contractor and Subcontractor Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor is directed to review, fill out and execute the Public Works Contractor Registration Certification attached hereto as Exhibit “E” prior to contract execution. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 3.7.14 Labor Compliance; Stop Orders. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be the Contractor’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Work, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 3.8 Performance of Work; Jobsite Obligations. 3.8.1 Water Quality Management and Compliance. Page 346 of 572 65270.00504\44133326.4 8 3.8.1.1 Water Quality Management and Compliance. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Work including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); local ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. 3.8.1.2 Compliance with the Statewide Construction General Permit. Contractor shall comply with all conditions of the most recent iteration of the National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity, issued by the California State Water Resources Control Board (“Permit”). It shall be Contractor’s sole responsibility to file a Notice of Intent and procure coverage under the Permit for all construction activity which results in the disturbance of more than one acre of total land area or which is part of a larger common area of development or sale. Prior to initiating work, Contractor shall be solely responsible for preparing and implementing a Storm Water Pollution Prevention Plan (SWPPP) as required by the Permit. Contractor shall be responsible for procuring, implementing and complying with the provisions of the Permit and the SWPPP, including the standard provisions, and monitoring and reporting requirements as required by the Permit. The Permit requires the SWPPP to be a “living document” that changes as necessary to meet the conditions and requirements of the job site as it progresses through difference phases of construction and is subject to different weather conditions. It shall be Contractor’s sole responsibility to update the SWPPP as necessary to address conditions at the project site. 3.8.1.3 Other Water Quality Rules Regulations and Policies. Contractor shall comply with the lawful requirements of any applicable municipality, drainage City, or local agency regarding discharges of storm water to separate storm drain systems or other watercourses under their jurisdiction, including applicable requirements in municipal storm water management programs. 3.8.1.4 Cost of Compliance. Storm, surface, nuisance, or other waters may be encountered at various times during construction of The Work. Therefore, the Contractor, by submitting a Bid, hereby acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom. 3.8.1.5 Liability for Non-Compliance. Failure to comply with the Permit is a violation of federal and state law. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to defend, indemnify and hold harmless the City and its officials, officers, employees, volunteers and agents for any alleged violations. In addition, City may seek damages from Contractor for any delay in completing the Work in accordance with the Contract, if such delay is caused by or related to Contractor’s failure to comply with the Permit. 3.8.1.6 Reservation of Right to Defend. City reserves the right to defend any enforcement action brought against the City for Contractor’s failure to comply with the Permit or any other relevant water quality law, regulation, or policy. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to be bound by, and to Page 347 of 572 65270.00504\44133326.4 9 reimburse the City for the costs (including the City’s attorney’s fees) associated with, any settlement reached between the City and the relevant enforcement entity. 3.8.1.7 Training. In addition to the standard of performance requirements set forth in paragraph 3.4, Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them without impacting water quality in violation of the laws, regulations and policies described in paragraph 3.8.1. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in paragraph 3.8.1 as they may relate to the Work provided under this Contract. Upon request, City will provide the Contractor with a list of training programs that meet the requirements of this paragraph. 3.8.2 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. Contractor shall comply with the requirements of the specifications relating to safety measures applicable in particular operations or kinds of work. In carrying out its Work, Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Work and the conditions under which the Work is to be performed. Safety precautions as applicable shall include, but shall not be limited to, adequate life protection and lifesaving equipment; adequate illumination for underground and night operations; instructions in accident prevention for all employees, such as machinery guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures, trenching and shoring, fall protection and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and adequate facilities for the proper inspection and maintenance of all safety measures. Furthermore, Contractor shall prominently display the names and telephone numbers of at least two medical doctors practicing in the vicinity of the Project, as well as the telephone number of the local ambulance service, adjacent to all telephones at the Project site. 3.8.3 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Contract or the Work, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Work. If Contractor observes that the drawings or specifications are at variance with any law, rule or regulation, it shall promptly notify the City in writing. Any necessary changes shall be made by written change order. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.8.4 Permits and Licenses. Contractor shall be responsible for securing City permits and licenses necessary to perform the Work described herein, including, but not limited to, any required business license. While Contractor will not be charged a fee for any City permits, Page 348 of 572 65270.00504\44133326.4 10 Contractor shall pay the City’s business license fee, if any. Any ineligible contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. 3.8.5 Trenching Work. If the Total Contract Price exceeds $25,000 and if the Work governed by this Contract entails excavation of any trench or trenches five (5) feet or more in depth, Contractor shall comply with all applicable provisions of the California Labor Code, including Section 6705. To this end, Contractor shall submit for City’s review and approval a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. 3.8.6 Hazardous Materials and Differing Conditions. As required by California Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify City of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by City; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, City shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all Work to be performed under the Contract,but shall retain all rights provided by the Contract or by law for making protests and resolving the dispute. 3.8.7 Underground Utility Facilities. To the extent required by Section 4215 of the California Government Code, City shall compensate Contractor for the costs of: (1) locating and repairing damage to underground utility facilities not caused by the failure of Contractor to exercise reasonable care; (2) removing or relocating underground utility facilities not indicated in the construction drawings; and (3) equipment necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay caused by failure of City to provide for removal or relocation of such utility facilities. 3.8.8 Air Quality. Contractor shall fully comply, and shall ensure all subcontractors comply, with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB) and all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 (“Regulation”). Although CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Contract. Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any Page 349 of 572 65270.00504\44133326.4 11 other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. 3.8.9 State Recycling Mandates. Contractor shall comply with State Recycling Mandates. Any recyclable materials/debris collected by the contractor that can be feasibly diverted via reuse or recycling must be hauled by the appropriate handler for reuse or recycling. 3.9 Completion of Work. When Contractor determines that it has completed the Work required herein, Contractor shall so notify City in writing and shall furnish all labor and material releases required by this Contract. City shall thereupon inspect the Work. If the Work is not acceptable to the City, the City shall indicate to Contractor in writing the specific portions or items of Work which are unsatisfactory or incomplete. Once Contractor determines that it has completed the incomplete or unsatisfactory Work, Contractor may request a reinspection by the City. Once the Work is acceptable to City, City shall pay to Contractor the Total Contract Price remaining to be paid, less any amount which City may be authorized or directed by law to retain. Payment of retention proceeds due to Contractor shall be made in accordance with Section 7107 of the California Public Contract Code. 3.10 Claims; Government Code Claim Compliance. 3.10.1 Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. 3.10.2 Claims. For purposes of this Section, “Claim” means a separate demand by the Contractor, after a change order duly requested in accordance with the terms of this Contract has been denied by the City, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the City. A “Claim” does not include any demand for payment for which the Contractor has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and Contractor’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the City and shall include on its first page the following in 16-point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing Page 350 of 572 65270.00504\44133326.4 12 in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. 3.10.3 Supporting Documentation. The Contractor shall submit all claims in the following format: 3.10.3.1 Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made 3.10.3.2 List of documents relating to claim: (A) Specifications (B) Drawings (C) Clarifications (Requests for Information) (D) Schedules (E) Other 3.10.3.3 Chronology of events and correspondence 3.10.3.4 Analysis of claim merit 3.10.3.5 Analysis of claim cost 3.10.3.6 Time impact analysis in CPM format 3.10.3.7 If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, Contractor shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. 3.10.3.8 Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. 3.10.4 City’s Response. Upon receipt of a claim pursuant to this Section, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement. 3.10.4.1 If City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt Page 351 of 572 65270.00504\44133326.4 13 requested, City shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. 3.10.4.2 Within 30 days of receipt of a claim, City may request in writing additional documentation supporting the claim or relating to defenses or claims City may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. 3.10.4.3 City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $50,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater. 3.10.5 Meet and Confer. If the Contractor disputes City’s written response, or City fails to respond within the time prescribed, the Contractor may so notify City, in writing, either within 15 days of receipt of City’s response or within 15 days of City’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, City shall schedule a meet and confer conference within 30 days for settlement of the dispute. 3.10.6 Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with City and the Contractor sharing the associated costs equally. City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing, unless the parties agree to select a mediator at a later time. 3.10.6.1 If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. 3.10.6.2 For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. 3.10.6.3 Unless otherwise agreed to by City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. 3.10.6.4 The mediation shall be held no earlier than the date the Contractor completes the Work or the date that the Contractor last performs Work, whichever is Page 352 of 572 65270.00504\44133326.4 14 earlier. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed. 3.10.7 Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. 3.10.8 Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: 3.10.8.1 Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. 3.10.8.2 If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. 3.10.8.3 In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. 3.10.9 Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. Page 353 of 572 65270.00504\44133326.4 15 3.10.10 Non-Waiver. City’s failure to respond to a claim from the Contractor within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. City’s failure to respond shall not waive City’s rights to any subsequent procedures for the resolution of disputed claims. 3.11 Loss and Damage. Except as may otherwise be limited by law, Contractor shall be responsible for all loss and damage which may arise out of the nature of the Work agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Work until the same is fully completed and accepted by City. In the event of damage proximately caused by an Act of God, as defined by Section 7105 of the Public Contract Code, the City may terminate this Contract pursuant to Section 3.17.3; provided, however, that the City needs to provide Contractor with only one (1) day advanced written notice. 3.12 Indemnification. 3.12.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, employees, agents and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s services, the Project or this Contract, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent required by Civil Code section 2782, Contractor’s indemnity obligation shall not apply to liability for damages for death or bodily injury to persons, injury to property, or any other loss, damage or expense arising from the sole or active negligence or willful misconduct of the City or the City’s agents, servants, or independent contractors who are directly responsible to the City, or for defects in design furnished by those persons. 3.12.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against City or its officials, employees, agents and authorized volunteers. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, employees, agents and authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, employees, agents and authorized volunteers. 3.13 Insurance. Page 354 of 572 65270.00504\44133326.4 16 3.13.1 Time for Compliance. Contractor shall not commence Work under this Contract until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Contract for cause. 3.13.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Contract. Such insurance shall meet at least the following minimum levels of coverage: 3.13.2.1 Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 00 01) OR Insurance Services Office Owners and Contractors Protective Liability Coverage Form (CG 00 09 11 88) (coverage for operations of designated contractor); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 00 01, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. Policies shall not contain exclusions contrary to this Contract. 3.13.2.2 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence and $4,000,000 aggregate for bodily injury, personal injury and property damage; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 each accident, policy limit bodily injury or disease, and each employee bodily injury or disease. Defense costs shall be available in addition to the limits. Notwithstanding the minimum limits specified herein, any available coverage shall be provided to the parties required to be named as additional insureds pursuant to this Contract. 3.13.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements (amendments) on forms supplied or approved by the City to add the following provisions to the insurance policies: 3.13.3.1 General Liability. (1) Such policy shall give the City, its officials, employees, agents and authorized volunteers additional insured status using ISO endorsements CG20 10 10 01 plus CG20 37 10 01, or endorsements providing the exact same coverage, with respect to the Work or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such work; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and authorized volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, employees, agents and Page 355 of 572 65270.00504\44133326.4 17 authorized volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it. 3.13.3.2 Automobile Liability. (1) Such policy shall give the City, its officials, employees, agents and authorized volunteers additional insured status with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Contractor or for which Contractor is responsible; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and authorized volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, employees, agents and authorized volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it in any way. 3.13.3.3 Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, employees, agents and authorized volunteers for losses paid under the terms of the insurance policy which arise from work performed by Contractor. 3.13.3.4 All Coverages. Each insurance policy required by this Contract shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, employees, agents and authorized volunteers. 3.13.4 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, employees, agents and authorized volunteers. 3.13.5 Deductibles and Self-Insurance Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officials, employees, agents and authorized volunteers; or (2) the Contractor shall procure a bond or other financial guarantee acceptable to the City guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.13.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A-:VII, licensed to do business in California, and satisfactory to the City. Exception may be made for the State Compensation Insurance Fund when not specifically rated. 3.13.7 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Contract on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be Page 356 of 572 65270.00504\44133326.4 18 signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.13.8 Subcontractors. All subcontractors shall meet the requirements of this Section before commencing Work. Contractor shall furnish separate certificates and endorsements for each subcontractor. Subcontractor policies of General Liability insurance shall name the City, its officials, employees, agents and authorized volunteers as additional insureds using form ISO 20 38 04 13 or endorsements providing the exact same coverage. All coverages for subcontractors shall be subject to all of the requirements stated herein except as otherwise agreed to by the City in writing. 3.13.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Work under this Contract. 3.14 Bond Requirements. 3.14.1 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Payment Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City. 3.14.2 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Performance Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City. 3.14.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the effected bond within (ten) 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Contract until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the Total Contract Price is increased in accordance with the Contract, Contractor shall, upon request of the City, cause the amount of the bond to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. If Contractor fails to furnish any required bond, the City may terminate the Contract for cause. 3.14.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in California Code of Civil Procedure Section 995.120, shall be accepted. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. Page 357 of 572 65270.00504\44133326.4 19 3.15 Warranty. Contractor warrants all Work under the Contract (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the Work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Work or non-conformance of the Work to the Contract, commence and prosecute with due diligence all Work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the Work (or work of other contractors) damaged by its defective Work or which becomes damaged in the course of repairing or replacing defective Work. For any Work so corrected, Contractor’s obligation hereunder to correct defective Work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected Work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 3.16 Employee/Labor Certifications. 3.16.1 Contractor’s Labor Certification. By its signature hereunder, Contractor certifies that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this purpose, which is attached to this Contract as Exhibit “D” and incorporated herein by reference, shall be executed simultaneously with this Contract. 3.16.2 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 3.16.3 Verification of Employment Eligibility. By executing this Contract, Contractor verifies that it fully complies with all requirements and restrictions of state and federal Page 358 of 572 65270.00504\44133326.4 20 law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 3.17 General Provisions. 3.17.1 City’s Representative. The City hereby designates the General Manager, or his or her designee, to act as its representative for the performance of this Contract (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. 3.17.2 Contractor’s Representative. Before starting the Work, Contractor shall submit in writing the name, qualifications and experience of its proposed representative who shall be subject to the review and approval of the City (“′Contractor’s Representative”). Following approval by the City, Contractor’s Representative shall have full authority to represent and act on behalf of Contractor for all purposes under this Contract. Contractor’s Representative shall supervise and direct the Work, using his best skill and attention, and shall be responsible for all construction means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Contract. Contractor’s Representative shall devote full time to the Project and either he or his designee, who shall be acceptable to the City, shall be present at the Work site at all times that any Work is in progress and at any time that any employee or subcontractor of Contractor is present at the Work site. Arrangements for responsible supervision, acceptable to the City, shall be made for emergency Work which may be required. Should Contractor desire to change its Contractor’s Representative, Contractor shall provide the information specified above and obtain the City’s written approval. 3.17.3 Termination. This Contract may be terminated by City at any time, either with our without cause, by giving Contractor three (3) days advance written notice. In the event of termination by City for any reason other than the fault of Contractor, City shall pay Contractor for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, City may terminate the Contract immediately without notice, may reduce payment to Contractor in the amount necessary to offset City’s resulting damages, and may pursue any other available recourse against Contractor. Contractor may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, City may require Contractor to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by Contractor in connection with its performance of this Contract. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Work including, without limitation, any overhead and profit on the portion of the Work that is terminated and shall not be entitled to damages or compensation of any kind or nature for termination of Work. 3.17.4 Contract Interpretation. Should any question arise regarding the meaning or import of any of the provisions of this Contract or written or oral instructions from City, the matter shall be referred to City’s Representative, whose decision shall be binding upon Contractor. Page 359 of 572 65270.00504\44133326.4 21 3.17.5 Anti-Trust Claims. This provision shall be operative if this Contract is applicable to California Public Contract Code Section 7103.5. In entering into this Contract to supply goods, services or materials, Contractor hereby offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tender final payment to Contractor, without further acknowledgment by the Parties. 3.17.6 Notices. All notices hereunder and communications regarding interpretation of the terms of the Contract or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: CONTRACTOR: Am – Tec Total Security, Inc. 3837 Harvest Court Chino, CA 91710 Attn: Jeffrey Torok CITY: City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attn: Brandon Araujo Any notice so given shall be considered received by the other Party three (3) days after deposit in the U.S. Mail as stated above and addressed to the Party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.17.7 Time of Essence. Time is of the essence in the performance of this Contract. 3.17.8 Assignment Forbidden. Contractor shall not, either voluntarily or by action of law, assign or transfer this Contract or any obligation, right, title or interest assumed by Contractor herein without the prior written consent of City. If Contractor attempts an assignment or transfer of this Contract or any obligation, right, title or interest herein, City may, at its option, terminate and revoke the Contract and shall thereupon be relieved from any and all obligations to Contractor or its assignee or transferee. 3.17.9 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.17.10 Laws and Venue. This Contract shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Contract, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. Page 360 of 572 65270.00504\44133326.4 22 3.17.11 Counterparts. This Contract may be executed in counterparts, each of which shall constitute an original. 3.17.12 Successors. The Parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. 3.17.13 [Reserved] 3.17.14 Solicitation. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to terminate this Contract without liability. 3.17.15 Conflict of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising therefrom. In addition, Contractor agrees to file, or to cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Work. 3.17.16 Certification of License. 3.17.16.1 Contractor certifies that as of the date of execution of this Contract, Contractor has a current contractor’s license of the classification indicated below under Contractor’s signature. 3.17.16.2 Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 3.17.17 Authority to Enter Contract. Each Party warrants that the individuals who have signed this Contract have the legal power, right and authority to make this Contract and bind each respective Party. 3.17.18 Entire Contract; Modification. This Contract contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior Page 361 of 572 65270.00504\44133326.4 23 negotiations, understandings or agreements. This Contract may only be modified by a writing signed by both Parties. 3.17.19 Non-Waiver. None of the provisions of this Contract shall be considered waived by either party, unless such waiver is specifically specified in writing. 3.17.20 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project or other projects. [SIGNATURES ON NEXT PAGE] Page 362 of 572 65270.00504\44133326.4 24 SIGNATURE PAGE FOR CONSTRUCTION CONTRACT BETWEEN THE CITY OF HERMOSA BEACH AND IN WITNESS WHEREOF, the Parties have entered into this Contract as of the 3rd day of January, 2023. CITY OF HERMOSA BEACH AM – TEC TOTAL SECURITY, INC. By: By: Steve Napolitano Interim City Manager Its: Printed Name: Approved as to Form: By: Jason Baltimore Interim City Attorney Page 363 of 572 65270.00504\44133326.4 25 EXHIBIT “A” CONTRACTOR’S QUOTE AND PROJECT SCOPE Page 364 of 572 CUSTOMER ESTIMATE NO. 6041 City of Hermosa Beach 1315 Valley Dr Hermosa Beach CA 90254 Created Date:4/8/2025 Date:9/25/2025 Valid For:30 Day(s) Site:Hermosa Beach Police Department: Salesperson:Jeffrey Torok Citywide Camera Installation & Real Time Crime Center: Recording Servers: There will be 4 servers to record the 365 days of recording. The first 2 servers will be installed at the substation to record the recently install system plus the existing cameras in the parking structure. Thisserver will have a total of 920 Terabits. The next 2 servers will be installed at the Police Station to record the new city wide cameras. This server will have a total of 960 Terabits. Both systems are just under 1 petabyte of storage. Part #Item Quantity Unit Price Total IL-R228-DG3-D 410-480T-20-S IronLink R228 Dual 4410Y 480TB STD Processor 2x Intel 4410Y 2GHz 12-core Processor Operating System Windows Server IoT 2022 Standard + 8-cores Memory 32GB (2x16GB) RDIMM 5600MT/s Controller PERC H755 8GB Cache Adapter OS Drives 2x 480GB M.2 SSDs (RAID 1) Hard Drives (24) 20TB Enterprise 7.2k SAS HDD (RAID 6) Embedded Networking (2) 1GB Base-T OCP Slot (4) 10/25GB SFP28 Networking (4) 1GB Base-T PCIe LP Adapter PCIe Slots available (1) PCIe x16 LP Power Supply (2) 1400W Power Supply Warranty 5 Year ProSupport NBD Onsite with KYHD Management iDRAC9 Enterprise 2.00 $38,467.49 $76,934.98 IL-R228-DG3-D 410-460T-20-S IronLink R228 Dual 4410Y 460TB STD Processor 2x Intel 4410Y 2GHz 12-core Processor Operating System Windows Server IoT 2022 Standard + 8-cores Memory 32GB (2x16GB) RDIMM 5600MT/s Controller PERC H755 8GB Cache Adapter OS Drives 2x 480GB M.2 SSDs (RAID 1) Hard Drives (23) 20TB Enterprise 7.2k SAS HDD (RAID 6) Embedded Networking (2) 1GB Base-T OCP Slot (4) 10/25GB SFP28 Networking (4) 1GB Base-T PCIe LP Adapter PCIe Slots available (1) PCIe x16 LP Power Supply (2) 1400W Power Supply Warranty 5 Year ProSupport NBD Onsite with KYHD Management iDRAC9 Enterprise 2.00 $37,469.17 $74,938.34 Total $151,873.32 Incl. Tax of $0.00 Page 1/7 Page 365 of 572 CUSTOMER ESTIMATE NO. 6041 Camera Licenses: 18 camera licenses for 16 multi sensor cameras and 2 dome cameras. Part #Item Quantity Unit Price Total WAVE-PRO-01 WAVE Professional License. Enables one (1) IPstream recording, includes life-time SW upgrade. No annual & maintenance cost required. 2.00 $124.96 $249.92 WAVE-PRO-16 WAVE Professional License. Enables sixteen (16) IP stream recording, includes life-time SW upgrade.No annual & maintenance cost required.1.00 $1,619.24 $1,619.24 Total $1,869.16 Incl. Tax of $0.00 Mobile Real Time Crime Center: This section is for the Mobile Real Time Crime Center and has 2-4K 55" portable commercial monitors, they have hidden electrical plugs, HDMI cables, 1-TV media box with electrical plugs, and low voltage ports for an easy installation. All TV cables will feed back to a supercomputer workstation with a separate NVIDA card with 4-4K video outputs able to display multiple high resolution cameras at the same time. Part #Item Quantity Unit Price Total IL-MTWD-I9KG3 IronLink Mid-Tower i9K GPU Ready W11 Chassis Tower 3LFF Processor 1x Intel Core i9-14900K3.2GHz 24-core Operating System Windows 11 IoT Enterprise 2024 LTSC Memory 32GB (2x16GB)UDIMM 4400MT/s Controller Software RAID OS (1) 512GB M.2 SSD Hard Drives (3) Enterprise 7.2k SATAHDD Embedded Networking (1) 1GB Base-T Networking (1) 2.5GB Base-T PCIe Slots available (1)PCIe x16 FH, (1) PCIe x4 FH GPU (1) NVIDIA RTX A1000 Power Supply (1) 1000W Power SupplyWarranty 5 Year ProSupport Plus NBD Onsite with KYHD 1.00 $3,051.10 $3,051.10 VCNRTXA1000 ATX-PB NVIDIA RTX A1000 8GB GDDR6 50W 4x mDP 1.00 $602.91 $602.91 BE55T-H Samsung 55in Bet Series Commercial TV Crystal Uhd 3-year warranty 2.00 $699.47 $1,398.94 STAND-TV03E2 Mobile TV Cart for 32 to 65 inch Dual Screens up to 70 lbs Each, LCD LED OLED 4K Smart Flat andCurved Panels, Rolling Stand for 2 TV’s, Locking Wheels, Max VESA 600x400, Black, STAND-TV03E2 1.00 $164.99 $164.99 IL-ACC- MDP2HDMI-G2 Mini DisplayPort 1.4 to HDMI Active Adapter - 4k 2.00 $51.98 $103.96 C2G60220 C2G C2G60220 4K 60Hz HDMI over Cat Extender Box Transmitter to Box Receiver, Black 2.00 $221.24 $442.48 CG56782 C2G CG56782 High Speed HDMI Cable with Ethernet, 4K, 60 Hz, 3'4.00 $15.15 $60.60 0E-HDMIP6 6' UHD 4K HDMI Cable with Ethernet 2.00 $17.76 $35.52 MC Electrical 14/2 MC Electrical 14/2 x 50 ft. Solid MC Lite Cable 1.00 $85.33 $85.33 CDOWTG-16R The 1-Gang Device Box is made of steel for durability. It features 8 knockouts for a variety of 2.00 $12.95 $25.90 Page 2/7 Page 366 of 572 CUSTOMER ESTIMATE NO. 6041 Mobile Real Time Crime Center: Part #Item Quantity Unit Price Total connections. To ensure safety, it is UL Listed. R62-CBR15-00W 15 Amp Commercial Grade Duplex Outlet, White 2.00 $4.05 $8.10 R52-88003-00W 1-Gang Duplex Outlet Wall Plate, White 2.00 $0.98 $1.96 SC100RR 1-Gang Non-Metallic Low-Voltage Old Work Bracket 2.00 $6.91 $13.82 TV1LVKITWCC2 Pass & Seymour 1 Gang Recessed TV Media Box with Low Voltage Brush Insert, White 2.00 $25.94 $51.88 DPPSSW-1BN-1 1-Gang White Cable Pass-Through Plastic Wall Plate with Recessed In-Wall Opening 1.00 $12.70 $12.70 Total $6,060.19 Incl. Tax of $0.00 Camera Equipment: This section is for cameras, mounts, and injector providing 96 seperit camera views: 11-multi sensor/PTZ cameras at intersections.3-multi sensor/PTZ cameras on the strand. 2-dual head multi sensors at Valley Park.2-dome cameras at valley Park. 1-multi sensor camera to replace old camera at Lot A. Part #Item Quantity Unit Price Total PNM-C34404RQPZ Wisenet P series network vandal outdoor Multi- Directional camera with PTZ, [AI ON] 4CH x 8MP @ 15FPS / [AI OFF] 4CH x 8MP @ 20FPS + PTZ 40x 2MP @ 60FPS, 4CH Remote PTRZ Lens 3.3~5.7mm (FoV H: 109°~56°, V: 55°~31°), triple codec H.265/H.264/MJPEG, 120dB WDR; IR viewable [4CH] length 20m (65ft) / [PTZ] WiseIR 200m (656ft), Analytics events based on AI engine: Object detection [Person/Vehicle (Car/Bus/Truck/Motorcycle/Bicycle)], IVA (Virtual line/Area, Enter/Exit, Loitering, direction, intrusion), Appear/Disappear, WiseNR ?(using AI engine), WiseStream?(Based on AI engine), I/O Box compatibility; TPM with FIPS 140-2 level2, micro SD card 512GB x2, IP66, IK10, NEMA4X, Operating Temperature: -40°C~+50°C(-40°F~+122°F), HPoE (injector included), Hard-coated dome bubble 14.00 $4,661.46 $65,260.44 SBP-156WMW Wall/Pole mount, Material : Aluminum, Color : White, Dimensions :135(W)x183(H)x302(D)mm (5.31x7.20x11.89"), Compatible with: XNP-9300RW/8300RW/6400RW, QNP-6320R/6250R/6320H/6250H. Stainless Steel Pole straps are not included. 14.00 $103.99 $1,455.86 Page 3/7 Page 367 of 572 CUSTOMER ESTIMATE NO. 6041 Camera Equipment: Part #Item Quantity Unit Price Total PNM- C12083RVD Network vandal outdoor 2CH AI IR dome camera, (6MP X 2 sensors) 12MP @ 15fps, 3.4~6.8mm(2x) (95.08°~47.64°) motorized varifocal lens, Triple codec (H.265/H.264/MJPEG), IR viewable length 25m (82ft), USB port for easy installation, Day & Night (ICR), extremeWDR (120dB), DIS, Handover, Analytics events based on AI engine: Object detection(Person/Face/Vehicle/License plate), IVA (Virtual line/Area, Enter/Exit, Loitering, direction, intrusion), Analytics events : Defocus detection, Motion detection, Tampering, Audio detection, Sound classification, Appear/Disappear, FIPS 140-2, micro SD card 512GB, IP66, NEMA4X, IK10, Operating temperature: -40°C~+55°C(-40°F ~ +131°F), Power: PoE+, Metal shielded RJ-45, Hard- coated dome bubble 2.00 $1,257.37 $2,514.74 SBV-215WCW Weather cap for PNM-C7083RVD/7082RVD and PNM-C12083RVD/12082RVD 2.00 $27.92 $55.84 PNV-A9081RLP 4K Low-Moderate Speed LPR Vandal Dome Camera with Wisenet Road AI. Max. 4K resolution, 4.5~10mm(2.2x) M-Varifocal(4K) lens, 0.05Lux@F1.6 (Color), 0Lux (B/W, IR LED on), Day & Night(ICR), WDR(120dB), H.265, H.264, MJPEG codec, WiseStream III, POE+, IP66/67/IP6K9K, IK10+, NEMA4X LPR + MMCR: Make, Model & Color* Recognition on the Edge. 32GB Micro SD storage for up to 10,000 LPR/Vehicle images, Licensed open platform application for multiple regions/countries. (* Color recognition only during day time) 2.00 $1,870.72 $3,741.44 PNM- C32083RVQ Wisenet P series network vandal outdoor Multi- Directional camera [AI ON] 4CH x 8MP @ 15FPS / [AI OFF] 4CH x 8MP @ 20FPS, Motorized Varifocal Lens 3.3~5.7mm (FoV H: 109°~56°, V: 55°~31°), triple codec H.265/H.264/MJPEG, 120dB WDR; IR viewable length [PoE+] 15m (49ft) / [HPoE] 20m (65ft), USB port for easy installation, Analytics events based on AI engine: Object detection [Person/Vehicle (Car/Bus/Truck/Motorcycle/Bicycle)], IVA (Virtual line/Area, Enter/Exit, Loitering, direction, intrusion), Appear/Disappear, WiseNR ?(using AI engine), WiseStream?(Based on AI engine), I/O Box compatibility; TPM with FIPS 140-2 level2, micro SD card 512GB x2, IP66, IK10, NEMA4X, Operating Temperature: -40°C~+55°C(-40°F~+131°F), PoE+ /HPoE, Hard-coated dome bubble 1.00 $1,962.72 $1,962.72 Page 4/7 Page 368 of 572 CUSTOMER ESTIMATE NO. 6041 Camera Equipment: Part #Item Quantity Unit Price Total SBP-250HMW Cap adapter for the PNM-9084QZ1, PNM-9084QZ, PNM-8082VT, PNM-9022V, PNM-C9022RV, PNM-9031RV, PNM-9002VQ, PNM-C16083RVQ, PNM- C32083RVQ 1.00 $52.35 $52.35 TPE-117GI Gigabit Ultra PoE Injector Supplies PoE (15.4W), PoE+ (30W) or Ultra PoE power (60W)1.00 $67.95 $67.95 Total $75,111.34 Incl. Tax of $0.00 AltoWave Radios: Citywide radio links for camera connectivity. Part #Item Quantity Unit Price Total AW3-D621-C-W AltoPlex D621 Distribution or Client, 2X RF, 90° scan, 3.8Gbps aggregate, 1x RJ45 2.5 GbE, GPS, Wi-Fi (mgt.), built-in wall/pole mount, IP67 52.00 $838.92 $43,623.84 AX-AW3-MT-EXT Extended range pole mount kit for AltoPlex radiosup to +60/-45° elevation adjustment 52.00 $114.86 $5,972.72 AX-P-IN-AT-5G-US Indoor 802.3at (30W) 5GbE PoE injector with 0.8mUS power cord.52.00 $87.84 $4,567.68 AR-S150-C-G AltoReach S150, PtP or PtMP Remote, Integrated150mm Antenna, 4°x4° beamforming scan range, 2Gbps aggregate, 1x RJ45 1GbE, GPS, Wi-Fi backup(5-7 GHz) and mgt. (2.4GHz), IP66, PoE injector 4.00 $749.00 $2,996.00 AR-AP90-C-G AltoReach AP90, PtMP Hub or Remote, 40 dBm RF, 90° scan, 2Gbps aggregate, 1x RJ45 2.5 GbE, GPS, Wi-Fi backup (5-7 GHz) and mgt. (2.4GHz), IP66, PoEinjector 2.00 $669.27 $1,338.54 AX-AR-PREC-MT AltoReach Precision Mounting Bracket 6.00 $114.86 $689.16 AW-ACAPP-50 AltoCommand Appliance, supports AltoPlex andK60 radios, up to 50 managed elements (DNs/hubs), ships on extended temp/ industrial PCdevice, 1 year standard support included. 1.00 $5,933.51 $5,933.51 AWPS-ENG-1D Altowav On-Site Engineering Support (per day)5.00 $1,892.25 $9,461.25 AWPS-EXP Altowav On-Site Travel & Expenses (per trip, up to 5 days in length)2.00 $1,696.50 $3,393.00 Total $77,975.70 Incl. Tax of $0.00 Cable and Conduit: Necessary enclosers, conduit, cable, connectors, power taps, Electrical, POE hardened switch, and fittings, for all traffic signal cameras, light pole cameras, Valley Park, and Clark Stadium. Part #Item Quantity Unit Price Total TI-PG80 TRENDNET TI-PG80 8 PORT POE PLUS HARDEN GIGABIT SWITCH 1.00 $289.36 $289.36 TI-S24048 TRENDNET 240W 48V 5A SINGLE OUTPUT INDUSTRIAL DIN RAIL POWER SUPPLY 1.00 $240.61 $240.61 Page 5/7 Page 369 of 572 CUSTOMER ESTIMATE NO. 6041 Cable and Conduit: Part #Item Quantity Unit Price Total 6ESOSPBK2 WAVENET CAT6E OUTDOOR SHIELDED CABLE 3.00 $330.00 $990.00 Southwire55808644 250 ft. 14/3 300-Volt CU Black Flexible PortablePower SJOOW Cord 3.00 $340.31 $1,020.93 WQ-66 Hinged Waterproof Box 11.81 x 11.81 x 7.15 in / 300x 300 x 182 mm / 3.92 lbs 21.00 $120.75 $2,535.75 DR-20 DIN Rail Kit 9.84 x 1.38 x 0.30 in / 250 x 35 x 8 mm /0.19 lbs 21.00 $15.06 $316.26 PolycasePK-121 Pole Mount Kit 21.00 $89.92 $1,888.32 UA-006 Vent Plug External Dimensions 0.62 x 1.06 x 1.06 in 42.00 $5.89 $247.38 ZH-161407 Waterproof Electrical Enclosure 17.24 x 15.24 x 8.75 in / 438 x 387 x 222 mm / 8.66 lbs 1.00 $162.39 $162.39 ZX-1614K Internal Mounting Panels 15.64 x 13.64 x 0.06 in / 397 x 346 x 2 mm / 1.28 lbs 1.00 $43.82 $43.82 853429 FISHER PRICE FP283A-1-120-N-N-N STREET LIGHT POWER TAP ADAPTER 10FT 21.00 $233.68 $4,907.28 27693 HALEX 1/2 " NM Strain Relief Cord Connector 84.00 $4.19 $351.96 58405 HALEX Hover Image to Zoom 1/2 in. Rigid Type C Conduit Body with Cover and Gasket 21.00 $8.42 $176.82 NMLT5-1 ARLINGTON 1/2 in. Non-Metallic Liquid-Tight Push- On Connector 22.00 $5.12 $112.64 NMLT905-1 ARLINGTON 1/2 in. 90-Degree SNAP2IT Non- Metallic Connector 22.00 $8.46 $186.12 55094201 1/2 in. x 100 ft. Ultratite Liquidtight Flexible Non- Metallic PVC Conduit 1.00 $141.08 $141.08 Southwire 55094221 1/2 in. x 25 ft. Ultratite Liquidtight Flexible Non- Metallic PVC Conduit 1.00 $34.16 $34.16 202051J PLATINUM TOOLS ezEX44 RJ45 Shielded External Ground Connector 200.00 $3.25 $650.00 853428 EMT 1/2 in. x 10 ft. Electric Metallic Tube (EMT) Conduit 30.00 $9.23 $276.90 26230 1/2 in. Electrical Metallic Tube (EMT) Compression Connectors (5-Pack)3.00 $5.87 $17.61 051411262419 1/2 in. Electrical Metallic Tube (EMT) Compression Coupling (5-Pack)6.00 $4.19 $25.14 B23PS 1 Gang Weatherproof Electrical Outlet Box with Three 1/2 in. Holes - Gray 6.00 $7.90 $47.40 5173-0 BELL 1-Gang Weatherproof Cover, Vertical/Horizontal, Blank, Gray 6.00 $2.53 $15.18 26151 1/2 in. Standard Fitting Electrical Metallic Tube (EMT) 1-Hole Straps (25-Pack)4.00 $9.40 $37.60 112-1472CR 100 ft. 14 Gauge White Solid Copper THHN Wire 1.00 $56.13 $56.13 112-1471CR 100 ft. 14 Gauge Black Solid Copper THHN Wire 1.00 $56.13 $56.13 112-1475CR 100 ft. 14 Gauge Green Solid Copper THHN Wire 1.00 $56.13 $56.13 101592 2 in. x 10 ft. Electric Metallic Tube (EMT) Conduit 3.00 $62.74 $188.22 Z703 2EG-25 2 in. Universal Strut Pipe Clamp - Silver Galvanized 12.00 $9.79 $117.48 ZA12HS10EG 10 ft. 12-Gauge Half Slotted Metal Framing Strut 4.00 $52.82 $211.28 Page 6/7 Page 370 of 572 CUSTOMER ESTIMATE NO. 6041 Cable and Conduit: Part #Item Quantity Unit Price Total Channel - Silver Galvanized Total $15,400.08 Incl. Tax of $0.00 Installation: AM-TEC will install 4-servers, provide all configuration, programing, install a complete command center, install cameras on 10 intersections, 4-light poles, 4-cameras at Valley Park, install point-to point radios for communication, and provide training upon completion. Part #Item Quantity Unit Price Total Project Management 1.00 $12,000.00 $12,000.00 Administration Cost. 1.00 $14,280.00 $14,280.00 PW LA Labor $140,250.00 Total $166,530.00 Incl. Tax of $0.00 Please respond to SALES@AMTECSECURITY.COM with a confirmation of acceptance if you would like to proceed.Please verify with your local authority if you will require a permit.Note that any unexpected condition or exception beyond the standard scope of installation will/may require a change order. Labor $140,250.00 Materials $354,569.79 Total $494,819.79 Incl. Tax of $0.00 Powered by TCPDF (www.tcpdf.org) Page 7/7 Page 371 of 572 1 AM-TEC SECURITY, INC PROJECT SCOPE September 26, 2025 OVERVIEW 1. Project Background and Description Am-Tec Security, Inc. was requested by City of Hermosa Beach, at 1101 Hermosa Beach Ave, Hermosa Beach CA 90254, to install a new mobile real-time crime center. This new system will connect to existing cameras and new cameras around Parking lots, parks, and intersections. Additionally new servers will replace existing server and will record all activity for 365 days with extra storage to maintain the 365 days while adding additional cameras. The cameras will record all activity and use analytics to address the increase in crime and vandalism in the City of Hermosa Beach throughout the city. The camera system will be able to use analytics to send alerts to city employees and law enforcement when suspicious activity accrues. 2. Project Scope Software Installation includes: *Installing a mobile real-time crime center that will connect to all city cameras while having the ability to move the system to different locations. *Setting up server-based software (VMS), for notification, viewing, recording and health monitoring for the City of Hermosa Beach. Network Installation includes: *Connecting cameras to existing and new cables to switches and radios. *Building a privet network using separate switches, radios, and cable. *Testing network and connectivity. Hi Res Camera Installation includes: *Terminating all cables. *Mounting of Cameras. *Aiming and focusing Cameras to the City of Hermosa Beach specifications. Command Center Installation includes: *Installing a video workstation. *Connecting 55” monitors to video server. *Installing video wall software. Point to Point Wireless: *AM-TEC will use wireless point-to-point and mesh radios for remote cameras to connect to City’s network and servers. Client Software installation: *AM-TEC will install software on the computer as directed by City of Hermosa Beach employees for viewing cameras, video playback, downloading video, and receiving alerts. Page 372 of 572 2 Exterior and Interior Conduit Installation includes: *AM-TEC will install all conduit as needed to protect cables on parking structures, buildings, and intersections. 3. High-Level Requirements Provided by AM-TEC Security to ensure the safety of visitors, employees, and property around the city Hermosa Beach locations. 4. Roles and Responsibilities for City Staff It is expected that the City of Hermosa Beach IT department will provide connectivity to City network and Internet. AM-TEC will provide all equipment and material for this project. 5. 4.2.4 Project Management Plan When a written approval of the project is given, an order will be placed by Am-Tec Security, Inc., with their suppliers and all equipment will be ordered. AM-TEC will go to every location and provide pictures and drawings showing the location of all equipment. A spreadsheet will be provided showing equipment part numbers, IP address, serial number, MAC address, and location. AM-TEC will schedule with the city of Hermosa Beach a kickoff meeting to go over the project, scheduling and introduce the City to AM-TEC employees. When the project begins, Am-Tec Security, Inc. Project Manager will meet with the City Hermosa Beach to go over all camera locations and establish a staging area at a designated area that is best for the City of Hermosa Beach where Am-Tec Security, Inc. staff members can store parts, tools etc. 6. Project Schedule Once a date is approved by the City of Hermosa Beach AM-TEC will be ready to install the system. Once installation begins, installation of servers and software will take 14 days. Installation of mobile real-time-crime center will take 7 days. Installation of radios and cameras in intersections will take 45 days. installation of cameras/radios in parking lots will take 2 days. Testing and programing of the VMS system will take 7 days. Training will take 1 day. 7. Communications Approach City of Hermosa Beach: AM-TEC will designate a Project Manager for this project. He will be available M-F from 6:00am to 4:00pm at 800-609-2527. His cell phone number will also be available once the PM is assigned the project. In addition, AM-TEC uses a program called SimPro that tracks all employees and can give instant status to the city where the technicians are located. Technicians are required each day to log their hours and provide a detailed report with pictures of their progress. This information can be emailed to an unlimited number of City of Hermosa Beach staff. It can also be made available at any time upon request. 8. Statement of Project Understanding AM-TEC is certified in all major video management systems, point-to-point communications, and camera manufactures. We are a gold partner in Axis cameras, Hanwha cameras, Avigilon cameras, and our technicians are certified by the manufacturers in all these systems and much more. Furthermore, we have a long history of successful implementation of camera systems and deployments of over 1000 cameras at some of these locations and have been maintaining these systems for years. We also hold certifications with Belden and CommScope for fiber and all types of category cable. AM-TEC is very confident that this project will be a complete success, and we look forward to building a long relationship with the City of Hermosa Beach. 9. Approach to Work Program AM-TEC approach to the installation is as follows: Installation of servers and software will be first, mobile real-time crime center will be second, power at intersections will be third, radios and cameras in intersections will be forth, cameras in parking lots will be fifth, aiming of cameras sixth, installation of VMS software seventh, setting up of views and alerts eighth. Nine will be training once everything is complete. Page 373 of 572 3 10. Affected Parties Work on the camera system will take place Monday through Friday between the hours of 6:00 AM and 4:00 PM keeping the impacted parties to a minimum. 11. Affected Business Processes or Systems AM-TEC will be installing standalone equipment and building a privet network and will not be interfering with daily activity or affecting any of the City of Hermosa Beach events. APPROVAL AND AUTHORITY TO PROCEED We approve the project as described above and authorize the team to proceed. Name Title Date Approved By Date Approved By Date Page 374 of 572 65270.00504\44133326.4 - 26 - EXHIBIT “B” PLANS Page 375 of 572 Page 376 of 572 65270.00504\44133326.4 - 27 - EXHIBIT “C” SPECIAL CONDITIONS ARTICLE 1. BONDS Within ten (10) calendar days from the date the Contractor is notified of award of the Contract, the Contractor shall deliver to the City four identical counterparts of the Performance Bond and Payment Bond on the forms supplied by the City and included as Exhibit “F” to the Contract. Failure to do so may, in the sole discretion of City, result in the forfeiture of Contractor’s bid security. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the City. The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Contract Price. ARTICLE 2. POWER SUPPLY The Contractor is responsible for providing power to the proposed equipment for this project. With respect to the proposed location at 2nd Street and The Strand, the camera will be installed at top of existing light pole just under the light. Electrical has not been determined but the Contractor will provide power from existing power at the light, a UPS that charges when light is on and powers camera during the day, or new power supply from power source for light. With respect to the proposed location at 14th Street and The Strand, the camera will be installed at top of existing light pole just under the light. Electrical has not been determined but the Contractor will provide power from existing power at the light, a UPS that charges when light is on and powers camera during the day, or new power supply from power source for light. With respect to the proposed location at 22nd Street and The Strand, the camera will be installed at top of existing light pole just under the light. Electrical has not been determined but the Contractor will provide power from existing power at the light, a UPS that charges when light is on and powers camera during the day, or new power supply from power source for light. With respect to the proposed location at 14th Street and Hermosa Avenue, the power supply would be the same as the power supply at Hermosa Avenue/Pier Avenue and Hermosa Avenue/13th Street. If this cannot be accomplished or hardwire to cabinet is too difficult a UPS can be installed to power the camera in the day and charge at night. With respect to the proposed location at 11th Street and Hermosa Avenue, the power supply would be the same as the power supply at Hermosa Avenue/Pier Avenue and Hermosa Avenue/13th Street. If this cannot be accomplished or hardwire to cabinet is too difficult a UPS can be installed to power the camera in the day and charge at night. ARTICLE 3. PERMITTING For Caltrans encroachment permits, the City will take the lead as the Applicant and the Contractor shall aid the City by providing any and all information required to address Caltrans’ requirements including any temporary traffic control plans. Add the following to Section 2-2 of the Standard Specifications for Public Works Construction: Page 377 of 572 65270.00504\44133326.4 - 28 - Prior to beginning work, the Contractor shall obtain authorization and permits from the City of Hermosa Beach and any other agency other than Caltrans. The Contractor will be responsible to protect and preserve all property and improvements in accordance with the Contract. The Contractor must have or obtain a valid City of Hermosa Beach Business License in accordance with the provisions of the Hermosa Beach Municipal Code. City Right-of-Way Permit A City Right-of-Way Permit is required to work within public right-of-way and will be issued at no cost to the Contractor. Right-of-Way Permits When work occurs in the right-of-way of other entities other than Caltrans, the Contractor shall obtain a right-of-way permit as required for an encroachment from that entity. ARTICLE 4. TEMPORARY TRAFFIC CONTROL The Contractor is responsible for providing any temporary traffic control plans and temporary traffic control required by the City, Caltrans, or any other agency per this Article. 600-1 GENERAL. Add the following to Section 600-1 of the Standard Plans for Public Works Construction: Access to street intersections, public and private parking lots, commercial businesses, residences, and other public and private properties shall be maintained at all times. At least 72 hours in advance of commencing any work that may affect the access to private properties, the Contractor shall provide construction notices to adjacent residential properties, and commercial establishments. The Construction Notice template (attached on “Exhibit C Construction Notice Template”) shall be modified by the Contractor and sent to the engineer for review and approval. The Contractor shall distribute notices to residents and commercial establishments affected by construction once approved by the Engineer. Vehicular access to and from commercial and residential driveways and parking lots shall be maintained at all times, except when performing items of work which cannot be accomplished without access restriction. When access must be restricted, as determined by the Engineer, it shall occur only for the time period required to accomplish the particular item of work. Modifications to traffic control shall be performed to correct any deficiencies in traffic flow (vehicular, bicycle, pedestrian, etc.) as deemed necessary by the Engineer or Public Works Inspector. All traffic lanes shall be open for public use on the days and at the times specified below: 1. Saturdays, Sundays, and legal holidays: from 12:00 a.m. to 11:59 p.m. 2. Fridays and any day preceding a legal holiday: from 5:00 a.m. to 11:59 p.m. 3. All days not covered in 1 and 2 above: 7:00 a.m. to 8:30 a.m. and 4:00 p.m. to 6:00 p.m. Page 378 of 572 65270.00504\44133326.4 - 29 - 4. Non-construction hours: all hours when the Contractor's employees are not physically present at the construction site actively performing Contract work. 5. In the vicinity of any Elementary or Middle School, the Contractor shall determine arrival and departure times of said school and shall provide for adequate traffic control for any school age pedestrian and/or bicycle routes to the school during the arrival and departure periods. The submittal of traffic control plans shall include arrival and departure times for each school. At no time will traffic control be allowed in the immediate vicinity so as to cause a hazard to a school pedestrian crosswalk during arrival and departure time periods. On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one lane may be closed at any time during construction hours. During any lane closure, Type II flashing arrow boards shall be used in accordance with the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California. SECTION 601 – TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORK ZONES. 601-1 GENERAL. Replace the first paragraph of Section 601-1 of the Standard Specifications for Public Works Construction with the following: All work required for maintaining and controlling traffic shall conform to the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California, Department of Transportation (Caltrans), and the "Work Area Traffic Control Handbook," published by Building News, Inc. Add the following: All construction work and traffic control shall be scheduled and constructed to provide for a minimum of inconvenience and a maximum of safety to the public vehicular, bicycle and pedestrian traffic. The Contractor shall be responsible for the protection of vehicular, bicycle and pedestrian traffic until the work called for in the Plans, the Standard Specifications, and Special Provisions have been accepted by the Engineer. The Contractor shall notify the Engineer of intent to begin work following notice to proceed before work is to begin. The Contractor shall cooperate with the Engineer relative to handling traffic through the area and shall make all arrangements relative to keeping the working area clear of parked vehicles. Contractor's equipment and personal vehicles of the Contractor's employees shall not be parked on the traveled way nor on any section where traffic is restricted at any time. During any period when two-way traffic is not provided, as approved by the engineer, the Contractor shall employ flaggers to control traffic through the construction zone. Page 379 of 572 65270.00504\44133326.4 - 30 - The Contractor shall notify the Engineer of any operation that will affect two-way flow of traffic more than five minutes for every half hour of working time, at least two working days in advance of such operation. Submitted traffic control plans must be professionally prepared and the plans must show roadway conditions as they exist in the field. If the Contractor fails to maintain and control traffic at any time during the construction period such that the safety to public vehicular, bicycle and/or pedestrian traffic is compromised in any way in the opinion of the Engineer or the City Police Department, the City will require the Contractor to stop work and open all traffic lanes, or immediately modify the traffic control plan, subject to approval by the City, to ensure that the unsafe situation is corrected. If, due to the nature of the work, it is impossible to open all traffic lanes, or the Contractor is unable to immediately modify the traffic control plan to restore safe and adequate traffic control, the City may mobilize emergency forces to re-establish adequate and safe traffic control. The emergency forces may include Police Department, Maintenance Services Division, Engineering Division, Contractors or consultants hired by the City or other personnel as required to re- establish adequate and safe traffic control. The Contractor shall pay for the full and complete time and material cost for any emergency response by City forces and firms hired by the City as described herein. This payment shall be in addition to the liquidated damages provided for in Section 6-9 of these specifications. Contractor agrees to pay such costs as provided for in this paragraph, and in case the same are not paid, Contractor agrees that City may deduct the amount of such costs from any money that is due or that may be due the Contractor under the Contract. The Contractor shall not be entitled to any delay claims for work stopped by the City in order to correct an unsafe traffic condition, regardless of whether traffic control was set up in accordance with an approved traffic control plan. 601-3.5 Signs and Signage. 601-3.5.1 General. Replace the entire subsection 601-3.5.1 with the following: Signs shall conform to the most recent Edition of the Manual on Uniform Traffic Control Devices (“MUTCD”), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California, Department of Transportation (“Caltrans”), and the "Work Area Traffic Control Handbook," published by Building News, Inc. Each sign shall consist of a base, standard or framework, and a sign panel. Sign units shall be capable of being delivered to the work site and placed into immediate operation. Signs shall include all temporary signs required for the direction of traffic through or around the work site. Sign placement shall conform to the documents listed above and the Traffic Control Plan. Advance warning signs shall be provided with orange warning flags in advance of temporary stop signs. Temporary stop signs are required any time a traffic signal is dark. Temporary stop signs shall be mounted at 7 feet high. The Contractor shall post standard "NO PARKING" construction zone signs 72 hours prior to construction, not more than 50 feet apart within the work area, showing the date and time of construction. “NO PARKING” signs are to have the language “By order of the H.B.P.D. 318- Page 380 of 572 65270.00504\44133326.4 - 31 - 0360 CVC 22658 / HBMC 10.32.220 & 10.12.040” on the signs. Signs can be obtained from the City. 601-3.5.2 Payment. Replace the entire subsection with the following: See Section 3.7 for payment details. 601-3.6 Channelizing Devices. 601-3.6.1 General. Add the following: Channeling devices shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed 25 feet on tangents or 10 feet on curves. Fluorescent traffic cones shall be new or reconditioned, and of good commercial quality flexible material suitable for the purpose intended. The outer section of the portion above the base of the cone shall be a highly pigmented fluorescent orange polyvinyl compound. The overall height of the cone shall be at least 28 inches. The base shall be of sufficient weight and size or shall be anchored in a manner such that the traffic cone will remain in an upright position. The fluorescent traffic cones shall be spaced as necessary for proper delineation; however, in no case shall the spacing between fluorescent traffic cones exceed 25 feet on tangents or 10 feet on curves. Only one type of channelizing device shall be used at any one time. Channelizing devices shall be placed at all locations shown on the Traffic Control Plan and at such locations as directed by the Engineer. Channelizing devices shall be left in place at their designated locations, maintained, repaired, and replaced as required until their removal is approved by the Engineer. If the channelizing devices are damaged, or are not in an upright position, for any reason, said devices shall immediately be replaced, or restored to their original locations in an upright position, by the Contractor, 24 hours per day, 7 days per week for as long as required by the City. See Section 3.7 for payment details. Add the following subsection: 601-7 PAYMENT. See Section 3.7 for payment details. Page 381 of 572 65270.00504\44133326.4 - 32 - EXHIBIT “D” CERTIFICATION LABOR CODE - SECTION 1861 I, the undersigned Contractor, am aware of the provisions of Section 3700, et seq., of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of the Code, and I, the undersigned Contractor, agree to and will comply with such provisions before commencing the performance of the Work on this Contract. Am-Tec Total Security, Inc. By: _________________________ Signature _________________________ Name (Print) _________________________ Title (Print) Page 382 of 572 65270.00504\44133326.4 - 33 - EXHIBIT “E” PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public- Works/PublicWorks.html for additional information. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.1 Name of Contractor: DIR Registration Number: DIR Registration Expiration:_________________________ Small Project Exemption: _____ Yes or _____ No Unless Contractor is exempt pursuant to the small project exemption, Contractor further acknowledges:  Contractor shall maintain a current DIR registration for the duration of the project.  Contractor shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.  Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive. Name of Contractor Signature Name and Title Dated 1 If the Project is exempt from the contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Page 383 of 572 65270.00504\44133326.4 - 34 - EXHIBIT “F” PAYMENT AND PERFORMANCE BONDS Page 384 of 572 65270.00504\44133326.4 - 35 - PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Hermosa Beach (hereinafter referred to as “City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for ______________________________ (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, _______________, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: Page 385 of 572 65270.00504\44133326.4 - 36 - (1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or (2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__). (Corporate Seal) Contractor/ Principal By Title Page 386 of 572 65270.00504\44133326.4 - 37 - (Corporate Seal) Surety By Attorney-in-Fact Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. (Attach Attorney-in-Fact Certificate) Title The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) ___________________________________________ ___________________________________________ ___________________________________________ (Name and Address of Agent or ___________________________________________ Representative for service of process in California, if different ___________________________________________ from above) ___________________________________________ (Telephone number of Surety and ___________________________________________ Agent or Representative for service of process in California) NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Page 387 of 572 65270.00504\44133326.4 - 38 - Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Page 388 of 572 65270.00504\44133326.4 - 39 - PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Hermosa Beach (hereinafter designated as the “City”), by action taken or a resolution passed ___________ , 20____has awarded to ________________ hereinafter designated as the “Principal,” a contract for the work described as follows: _____________________________________________________ (the “Project”); and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated __________________ (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified. This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or Page 389 of 572 65270.00504\44133326.4 - 40 - subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Page 390 of 572 65270.00504\44133326.4 - 41 - Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Page 391 of 572 65270.00504\44133326.4 - 42 - EXHIBIT “G” FLEET COMPLIANCE CERTIFICATION The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. INSTRUCTIONS TO BIDDERS COMPLIANCE WITH CARB REGULATIONS The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles) . Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the fleets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive. Fleet Compliance Certification. Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:  The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.  The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.  Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third Page 392 of 572 65270.00504\44133326.4 - 43 - party correspondence or vendor bids).  The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).  The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Name of Bidder:_________________________________________________ Signature: __________________________________________________ Name: __________________________________________________ Title: __________________________________________________ Date: __________________________________________________ Page 393 of 572 65270.00504\44133326.4 - 44 - EXHIBIT “H” FEDERAL PROVISIONS Because federal financial assistance will be used to fund all or a portion of the Construction Agreement, during the performance of this Construction Agreement, Contractor shall comply with all applicable federal laws and regulations including but not limited to the federal contract provisions in this Exhibit. In this Addendum, the term “Agency” or “recipient” shall mean the City of Hermosa Beach. The term “subrecipient” shall mean the Contractor. 1. Restrictions on Internal Confidentiality Agreements: No Contractor that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Further Consolidated Appropriations Act, 2024, Public Law 118-47, Division B, Title VII, Section 742. 2. Federal Civil Rights: The Contractor comply with applicable federal civil rights and nondiscrimination statutes and regulations including: Section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d), as implemented in Subparts C and D of 28 C.F.R. Part 42; section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794), as implemented in Subpart G of 28 C.F.R. Part 42; section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681), as implemented in Subpart D of 28 C.F.R. Parts 42 and 54; section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102), as implemented in Subpart I of 28 C.F.R. Part 42; and section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)), as implemented in Subpart D of 28 C.F.R. Part 42. In addition to applicable federal statutes and regulations that pertain to civil rights and nondiscrimination, the recipient and any subrecipient must comply with the requirements in 28 C.F.R. Parts 22 (Confidentiality of Identifiable Research and Statistical Information); 28 C.F.R. Part 23 (Criminal Intelligence Systems Operating Policies); 28 C.F.R. Part 38 (Partnerships with Faith-Based and Other Neighborhood Organizations); and 28 C.F.R. Part 46 (Protection of Human Subjects). For an overview of the civil rights laws and nondiscrimination requirements in connection with your award, please see https://www.ojp.gov/program/civil-rights/overview. 3. Contract Provision (A) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. If the contract is in excess of $10,000 and the contract does not include provisions for both termination for cause and termination for convenience by the Agency, including the manner by which it will be effected and the basis for settlement, then Page 394 of 572 65270.00504\44133326.4 - 45 - the following termination clauses shall apply. If the contract is for more than the simplified acquisition threshold (see 2 C.F.R. § 200.88) and does not provide for administrative, contractual, or legal remedies in instances where Contractor violates or breaches the terms of the contract, then the following termination clauses shall apply and have precedence over the contract. Otherwise, the following termination clauses shall not be applicable to the contract. (i) Termination for Convenience. The Agency may, by written notice to Contractor, terminate this contract for convenience, in whole or in part, at any time by giving written notice to Contractor of such termination, and specifying the effective date thereof (“Notice of Termination for Convenience”). If the termination is for the convenience of the Agency, the Agency shall compensate Contractor for work fully and adequately provided through the effective date of termination. No amount shall be paid for unperformed work including anticipated profit. Contractor shall provide documentation deemed adequate by the Agency to show the work actually completed by Contractor prior to the effective date of termination. This contract shall terminate on the effective date of the Notice of Termination. (ii) Termination for Cause. If Contractor fails to perform pursuant to the terms of this contract, the Agency shall provide written notice to Contractor specifying the default (“Notice of Default”). If Contractor does not cure such default within ten (10) calendar days of receipt of Notice of Default, the Agency may terminate this contract for cause, or may, in its sole discretion, make a demand on Contractor’s performance bond surety. If Contractor fails to cure a default as set forth above, the Agency may, by written notice to Contractor, terminate this contract for cause, in whole or in part, and specifying the effective date thereof (“Notice of Termination for Cause”). If the termination is for cause, Contractor shall be compensated for that portion of the work which has been fully and adequately completed and accepted by the Agency as of the date the Agency provides the Notice of Termination. In such case, the Agency shall have the right to take whatever steps it deems necessary to complete the project and correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the Agency's corrective action, including reasonable overhead, profit and attorneys' fees. (iii) Reimbursement; Damages. The Agency shall be entitled to reimbursement for any compensation paid in excess of work rendered and shall be entitled to withhold compensation for defective work or other damages caused by Contractor’s performance of the work. (iv) Additional Termination Provisions. Upon receipt of a Notice of Termination, either for cause or for convenience, Contractor shall promptly discontinue the work unless the Notice directs to the contrary. Contractor shall deliver to the Agency and transfer title (if necessary) to all completed work, and work in progress including drafts, documents, plans, forms, maps, products, graphics, computer programs and reports. Contractor acknowledges the Agency’s right to terminate this contract with or without cause as provided in this Section, and hereby waives any and all claims for damages that might arise from the Agency’s termination of this contract. The Agency shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed work, and shall not be entitled to damages or compensation for termination of work. If Agency terminates this contract for cause, and it is later determined that the termination for cause was Page 395 of 572 65270.00504\44133326.4 - 46 - wrongful, the termination shall automatically be converted to and treated as a termination for convenience. In such event, Contractor shall be entitled to receive only the amounts payable under this Section, and Contractor specifically waives any claim for any other amounts or damages, including, but not limited to, any claim for consequential damages or lost profits. The rights and remedies of the Agency provided in this Section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this contract including, but not limited to, the right to specific performance. (B) Not used. (C) Appendix II to Part 200 (C) – Equal Employment Opportunity: Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (i) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information. Page 396 of 572 65270.00504\44133326.4 - 47 - (iv) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The Contractor will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary Page 397 of 572 65270.00504\44133326.4 - 48 - of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (D) Appendix II to Part 200 (D) – Davis-Bacon Act: (i) Contractor must comply with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (ii) All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141¬3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable. (iii) Contractors are required to pay wages to laborers and mechanics at a rate not less Page 398 of 572 65270.00504\44133326.4 - 49 - than the prevailing wages specified in a wage determination made by the Secretary of Labor. See Exhibit “J” for the General Decision Number: CA20250022 dated September 5, 2025. (iv) Additionally, contractors are required to pay wages not less than once a week. (v) Appendix II to Part 200 (D) – Copeland “Anti-Kickback” Act: (1) Contractor shall comply with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 C.F.R. Part 3) as may be applicable, which are incorporated by reference into this contact. In situations where the Davis-Bacon Act does not apply, neither does the Copeland “Anti-Kickback Act. The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (2) Contractor. The Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (3) Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (4) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. (e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act: (i) If this contract is in excess of $100,000 and involves the employment of mechanics or laborers, Contractor shall comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (ii) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is Page 399 of 572 65270.00504\44133326.4 - 50 - employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (iii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iv) Withholding for unpaid wages and liquidated damages. The Agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (v) Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (F) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement: (i) If the Federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by the Federal awarding agency. (ii) The regulation at 37 C.F.R. § 401.2(a) currently defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other Page 400 of 572 65270.00504\44133326.4 - 51 - than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. (iii) This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households – Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of “funding agreement.” (G) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this contract is in excess of $150,000, Contractor shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). (i) Pursuant to the Clean Air Act, (1) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Contractor agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Contractor agrees to include these requirements in each subcontract exceeding $150,000. (H) Appendix II to Part 200 (H) – Debarment and Suspension: A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (i) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, Page 401 of 572 65270.00504\44133326.4 - 52 - subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by Agency. If it is later determined that Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Agency, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Contractor warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Contractor also agrees to verify that all subcontractors performing work under this contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Contractor further agrees to notify the Agency in writing immediately if Contractor or its subcontractors are not in compliance during the term of this contract. (I) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this contract is in excess of $100,000, Contractor shall have submitted and filed the required certification pursuant to the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1353). If at any time during the contract term funding exceeds $100,000.00, Contractor shall file with the Agency the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (J) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials: (i) Contractor shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: Competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or At a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is Page 402 of 572 65270.00504\44133326.4 - 53 - available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.” (K) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i) Contractor shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Contract. As described in Public Law 115–232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. 4. Award Owner’s Manual The subrecipient agrees to comply with the terms and conditions in the applicable award year COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), including subsequent changes, as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other applicable program requirements, laws, orders, regulations, or circulars. Failure to comply with one or more award requirements may result in remedial action Page 403 of 572 65270.00504\44133326.4 - 54 - including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate. Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, such provision will be severed from this award. 5. Trafficking in Persons The Contractor agrees to comply with the following requirements of 2 C.F.R. Part 175, Appendix A to Part 175) – Award Term: A. Trafficking in Persons (a)Provisions applicable to a recipient that is a private entity. (1) Under this award, the recipient, its employees, subrecipients under this award, and subrecipient’s employees must not engage in: (i)Severe forms of trafficking in persons; (ii)The procurement of a commercial sex act during the period of time that this award or any subaward is in effect; (iii)The use of forced labor in the performance of this award or any subaward; or (iv)Acts that directly support or advance trafficking in persons, including the following acts: (A)Destroying, concealing, removing, confiscating, or otherwise denying an employee access to that employee’s identity or immigration documents; (B)Failing to provide return transportation or pay for return transportation costs to an employee from a country outside the United States to the country from which the employee was recruited upon the end of employment if requested by the employee, unless: (1)Exempted from the requirement to provide or pay for such return transportation by the Federal department or agency providing or entering into the grant or cooperative agreement; or (2) The employee is a victim of human trafficking seeking victim services or legal redress in the country of employment or a witness in a human trafficking enforcement action; (C) Soliciting a person for the purpose of employment, or offering employment, by means of materially false or fraudulent pretenses, representations, or promises regarding that employment; (D) Charging recruited employees a placement or recruitment fee; or Page 404 of 572 65270.00504\44133326.4 - 55 - (E) Providing or arranging housing that fails to meet the host country’s housing and safety standards. (2) The Federal agency may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C. 7104b(c), without penalty, if any private entity under this award: (i) Is determined to have violated a prohibition in paragraph (a)(1) of this appendix; or (ii) Has an employee that is determined to have violated a prohibition in paragraph (a)(1) of this this appendix through conduct that is either: (A) Associated with the performance under this award; or (B) Imputed to the recipient or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),’’ as implemented by DOJ at 2 C.F.R. Part 2867. (b) Provision applicable to a recipient other than a private entity. (1) The Federal agency may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C. 7104b(c), without penalty, if a subrecipient that is a private entity under this award: (i) Is determined to have violated a prohibition in paragraph (a)(1) of this appendix; or (ii) Has an employee that is determined to have violated a prohibition in paragraph (a)(1) of this appendix through conduct that is either: (A) Associated with the performance under this award; or (B) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),’’ as implemented by 2 C.F.R. Part 2867. (c) Provisions applicable to any recipient. (1) The recipient must inform the Federal agency and the Inspector General of the Federal agency immediately of any information you receive from any source alleging a violation of a prohibition in paragraph (a)(1) of this appendix. (2) The Federal agency’s right to unilaterally terminate this award as described in paragraphs (a)(2) or (b)(1) of this appendix: (i) Implements the requirements of 22 U.S.C. 78, and (ii)Is in addition to all other remedies for noncompliance that are available to the Federal Page 405 of 572 65270.00504\44133326.4 - 56 - agency under this award. (3) The recipient must include the requirements of paragraph (a)(1) of this award term in any subaward it makes to a private entity. (4) If applicable, the recipient must also comply with the compliance plan and certification requirements in 2 CFR 175.105(b). (d)Definitions. For purposes of this award term: Employee means either: (1)An individual employed by the recipient or a subrecipient who is engaged in the performance of the project or program under this award; or (2)Another person engaged in the performance of the project or program under this award and not compensated by the recipient including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing requirements. Private Entity means any entity, including for-profit organizations, nonprofit organizations, institutions of higher education, and hospitals. The term does not include foreign public entities, Indian Tribes, local governments, or states as defined in 2 CFR 200.1. The terms ‘‘severe forms of trafficking in persons,’’ ‘‘commercial sex act,’’ ‘‘sex trafficking,’’ ‘‘Abuse or threatened abuse of law or legal process,’’ ‘‘coercion,’’ ‘‘debt bondage,’’ and ‘‘involuntary servitude’’ have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 6. Reporting Subawards and Executive Compensation The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 – Award Term: I. Reporting Subawards and Executive Compensation (a) Reporting of first-tier subawards (1) Applicability. Unless the recipient is exempt as provided in paragraph (d) of this award term, the recipient must report each subaward that equals or exceeds $30,000 in Federal funds for a subaward to an entity or Federal agency. The recipient must also report a subaward if a modification increases the Federal funding to an amount that equals or exceeds $30,000. All reported subawards should reflect the total amount of the subaward. (2) Reporting Requirements. (i) The entity or Federal agency must report each subaward described in paragraph (a)(1) of this award term to the Federal Funding Accountability and Transparency Act Subaward Page 406 of 572 65270.00504\44133326.4 - 57 - Reporting System (FSRS) at http://www.fsrs.gov. (ii) For subaward information, report no later than the end of the month following the month in which the subaward was issued. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025). (b) Reporting total compensation of recipient executives for entities—(1) Applicability. The recipient must report the total compensation for each of the recipient’s five most highly compensated executives for the preceding completed fiscal year if: (i) The total Federal funding authorized to date under this Federal award equals or exceeds $30,000; (ii) in the preceding fiscal year, the recipient received: (A) 80 percent or more of the recipient’s annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and, (iii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) (2) Reporting Requirements. The recipient must report executive total compensation described in paragraph (b)(1) of this appendix: (i) As part of the recipient’s registration profile at https://www.sam.gov. (ii) No later than the month following the month in which this Federal award is made, and annually after that. (For example, if this Federal award was made on November 7, 2025, the executive total compensation must be reported by no later than December 31, 2025.) (c) Reporting of total compensation of subrecipient executives—(1) Applicability. Unless a first-tier subrecipient is exempt as provided in paragraph (d) of this appendix, the recipient must report the executive total compensation of each of the subrecipient’s five most highly compensated executives for the subrecipient’s preceding completed fiscal year, if: (i) The total Federal funding authorized to date under the subaward equals or exceeds $30,000; (ii) In the subrecipient’s preceding fiscal year, the subrecipient received: Page 407 of 572 65270.00504\44133326.4 - 58 - (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal awards (and subawards) subject to the Transparency Act; and (iii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) (2) Reporting Requirements. Subrecipients must report to the recipient their executive total compensation described in paragraph (c)(1) of this appendix. The recipient is required to submit this information to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov no later than the end of the month following the month in which the subaward was made. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025). (d) Exemptions. (1) A recipient with gross income under $300,000 in the previous tax year is exempt from the requirements to report: (i) Subawards, and (ii) The total compensation of the five most highly compensated executives of any subrecipient. (e) Definitions. For purposes of this award term: Entity includes: (1) Whether for profit or nonprofit: (i) A corporation; (ii) An association; (iii) A partnership; (iv) A limited liability company; (v) A limited liability partnership; (vi) A sole proprietorship; Page 408 of 572 65270.00504\44133326.4 - 59 - (vii) Any other legal business entity; (viii) Another grantee or contractor that is not excluded by subparagraph (2); and (ix) Any State or locality; (2) Does not include: (i) An individual recipient of Federal financial assistance; or (ii) A Federal employee. Executive means an officer, managing partner, or any other employee holding a management position. Subaward has the meaning given in 2 CFR200.1. Subrecipient has the meaning given in 2CFR 200.1. Total Compensation means the cash and noncash dollar value an executive earns during an entity’s preceding fiscal year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2). 7. Conflict of Interest The Contractor must disclose in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. 200.112. 8. Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award; a gross waste of federal funds; an abuse of authority relating to a federal contract or award; a substantial and specific danger to public health or safety; or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner’s Manual for a full text of the statute. 9. False Statements False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 31 U.S.C. § 3729–3733. Page 409 of 572 65270.00504\44133326.4 - 60 - 10. Mandatory Disclosure Recipients and subrecipients must timely disclose in writing to the COPS Office or pass- through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to comply with Term and Condition for Recipient Integrity and Performance Matters as outlined in 2 C.F.R part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113. 11. System for Award Management The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 – Award Term: I. System for Award Management (SAM.gov) and Universal Identifier Requirements (a) Requirement for System for Award Management. (1) Unless exempt from this requirement under 2 CFR 25.110, the recipient must maintain a current and active registration in SAM.gov. The recipient’s registration must always be current and active until the recipient submits all final reports required under this Federal award or receives the final payment, whichever is later. The recipient must review and update its information in SAM.gov at least annually from the date of its initial registration or any subsequent updates to ensure it is current, accurate, and complete. If applicable, this includes identifying the recipient’s immediate and highest-level owner and subsidiaries and providing information about the recipient’s predecessors that have received a Federal award or contract within the last three years. (b) Requirement for Unique Entity Identifier (UEI). (1) If the recipient is authorized to make subawards under this Federal award, the recipient: (i) Must notify potential subrecipients that no entity may receive a subaward until the entity has provided its UEI to the recipient. (ii) Must not make a subaward to an entity unless the entity has provided its UEI to the recipient. Subrecipients are not required to complete full registration in SAM.gov to obtain a UEI. (c) Definitions. For the purposes of this award term: System for Award Management (SAM.gov) means the Federal repository into which a recipient must provide the information required for the conduct of business as a recipient. Additional information about registration procedures may be found in SAM.gov (currently at Page 410 of 572 65270.00504\44133326.4 - 61 - https://www.sam.gov). Unique entity identifier means the universal identifier assigned by SAM.gov to uniquely identify an entity. Entity is defined at 2 CFR 25.400 and includes all of the following types as defined in 2 CFR 200.1: (1) Non-Federal entity; (2) Foreign organization; (3) Foreign public entity; (4) Domestic for-profit organization; and (5) Federal agency. Subaward has the meaning given in 2 CFR 200.1. Subrecipient has the meaning given in 2 CFR 200.1 12. Prohibition on Certain Telecommunications and video Surveillance Services or Equipment Recipient agrees that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered services and equipment include telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications or video surveillance services or equipment are unallowable. 2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal Year 2019, Public Law 115–232 13. Buy America Preference Recipients of an award of Federal financial assistance for the construction, alteration, maintenance, or repair of infrastructure are hereby notified that none of the funds provided under this award may be used for an infrastructure project unless: (1) All iron and steel used in the project are produced in the United States—this means all manufacturing processes, from the initial melting stage through the application of coatings, Page 411 of 572 65270.00504\44133326.4 - 62 - occurred in the United States; (2) All manufactured products used in the project are produced in the United States— this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard that meets or exceeds this standard has been established under applicable law or regulation for determining the minimum amount of domestic content of the manufactured product; and (3) All construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States. The construction material standards are listed below. Incorporation into an infrastructure project. The Buy America Preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America Preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Categorization of articles, materials, and supplies. An article, material, or supply should only be classified into one of the following categories: (i) Iron or steel products; (ii) Manufactured products; (iii) Construction materials; or (iv) Section 70917(c) materials. An article, material, or supply should not be considered to fall into multiple categories. In some cases, an article, material, or supply may not fall under any of the categories listed in this paragraph. The classification of an article, material, or supply as falling into one of the categories listed in this paragraph must be made based on its status at the time it is brought to the work site for incorporation into an infrastructure project. In general, the work site is the location of the infrastructure project at which the iron, steel, manufactured products, and construction materials will be incorporated. Application of the Buy America Preference by category. An article, material, or supply incorporated into an infrastructure project must meet the Buy America Preference for only the single category in which it is classified. Determining the cost of components for manufactured products. In determining whether the cost of components for manufactured products is greater than 55 percent of the total cost of all components, use the following instructions: (a) For components purchased by the manufacturer, the acquisition cost, including transportation costs to the place of incorporation into the manufactured product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or Page 412 of 572 65270.00504\44133326.4 - 63 - (b)For components manufactured by the manufacturer, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (a), plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the manufactured product. Construction material standards. The Buy America Preference applies to the following construction materials incorporated into infrastructure projects. Each construction material is followed by a standard for the material to be considered “produced in the United States.” Except as specifically provided, only a single standard should be applied to a single construction material. (1) Non-ferrous metals. All manufacturing processes, from initial smelting or melting through final shaping, coating, and assembly, occurred in the United States. (2) Plastic and polymer-based products. All manufacturing processes, from initial combination of constituent plastic or polymer-based inputs, or, where applicable, constituent composite materials, until the item is in its final form, occurred in the United States. (3) Glass. All manufacturing processes, from initial batching and melting of raw materials through annealing, cooling, and cutting, occurred in the United States. (4) Fiber optic cable (including drop cable). All manufacturing processes, from the initial ribboning (if applicable), through buffering, fiber stranding and jacketing, occurred in the United States. All manufacturing processes also include the standards for glass and optical fiber, but not for non-ferrous metals, plastic and polymer-based products, or any others. (5) Optical fiber. All manufacturing processes, from the initial preform fabrication stage through the completion of the draw, occurred in the United States. (6) Lumber. All manufacturing processes, from initial debarking through treatment and planing, occurred in the United States. (7) Drywall. All manufacturing processes, from initial blending of mined or synthetic gypsum plaster and additives through cutting and drying of sandwiched panels, occurred in the United States. (8) Engineered wood. All manufacturing processes from the initial combination of constituent materials until the wood product is in its final form, occurred in the United States. Waivers. When necessary, recipients may apply for, and the Office of Community Oriented Policing Services (COPS Office) may grant, a waiver from these requirements. The COPS Office may waive the application of the Buy America Preference when it has determined that one of the following exceptions applies: Page 413 of 572 65270.00504\44133326.4 - 64 - (1) applying the Buy America Preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the Buy America Preference must be in writing. If requested, the COPS Office will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. Recipients do not need to obtain a waiver of the Buy America Preference requirements from the COPS Office if they will use only iron, steel, manufactured products, and construction materials that meet the criteria as specified above for the project. If a recipient determines a waiver is necessary, an application for a waiver should be submitted as soon as possible and provide detailed information to expedite the COPS Office’s review. Recipients agree not to obligate, expend or draw down funds for infrastructure projects or activities unless they comply with the Buy America Preference requirements or request and obtain a waiver of the requirements from the COPS Office. If you have any questions about this requirement or requesting a waiver of the requirement, please contact your COPS Office Program Manager at 800-421-6770 See Exhibit “I” for how Buy America Preference Compliance Steps. 14. Domestic Preferences for Procurements Recipient agrees that it, and its subrecipients, to the greatest extent practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Worker, January 25, 2021. 15. Requirement to report Actual Or Imminent Breach of Personally Identifiable Information The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)—1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1) within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient’s breach procedures must include a requirement to report actual or imminent breach of PII to the recipient’s COPS Page 414 of 572 65270.00504\44133326.4 - 65 - Office Grant Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. OMB Memorandum M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information. Page 415 of 572 65270.00504\44133326.4 - 66 - EXHIBIT “I” BUY AMERICA PREFERENCE COMPLIANCE STEPS DEFINITIONS Build America, Buy America (BABAA)- Requirements mandated by Title IX of the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, Sections 70901-70953 mandating domestic preference that all iron and steel, manufactured products, and construction materials are produced in the United States. Construction Materials- Those articles, materials, or supplies – other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives – that are or consist primarily of: non-ferrous metals, plastic and polymer-based products, glass, lumber or drywall. Contractor’s Certification- Documentation submitted by the Contractor upon Substantial Completion of the Agreement that all iron and steel, manufactured products, and construction materials are produced in the United States. Domestic Preference- The Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, Sections 70901-70953. Manufactured Product- Items assembled out of components, or otherwise made or processed from raw materials into finished products. Manufactured products must be manufactured (assembled) in the United States, and the cost of components that were mined, produced, or manufactured in the United States must be greater than 55 percent of the total cost of all components of the product. Manufacturer’s Certification- Documentation provided by the Manufacturer stating that Domestic Preference requirements have been satisfied for all provided items. If items are purchased via a Supplier, distributor, vendor, etc. from the Manufacturer directly, then the Supplier, distributor, vendor, etc. will be responsible for obtaining and providing these certifications to the parties purchasing the products. Primarily Iron or Steel- A product is made of greater than 50 percent iron or steel on a materials cost basis. COMPLIANCE STEPS 1.) Manufacturer’s Certification Letters are the means to be used to verify compliance with Buy America Preference requirements. (Refer to the Sample Language for the Manufacturer’s Certification contained in the specifications.) The manufacturer’s certifications shall be submitted to the project Construction Manager/Engineer (A/E) along with the product and material submittals. 2.) Installation of materials that are non-compliant with Buy America Preference requirements shall be considered defective work. Contractor should ensure that A/E has been provided an Page 416 of 572 65270.00504\44133326.4 - 67 - approved Manufacturer’s Certification, or waiver, prior to any domestic compliant item being delivered to the project site. 3.) A project file containing a listing of all items used in the project subject to BABAA and their corresponding certification letters must be kept and maintained throughout the course of the project. 4.) Contractor shall submit a completed Contractor’s Certification to the A/E with each submittal to certify that all iron and steel products, manufactured products, and construction materials installed for this project complied with BABAA requirements. (Refer to the sample language for the Contractor’s Certification contained in the specifications.) 5.) Upon Project Completion, the A/E shall provide copies of the following items to both the Owner: a.) Contractor’s Certification Letter of compliance with BABAA b.) Manufacturers’ Certification Letters Page 417 of 572 65270.00504\44133326.4 - 68 - MANUFACTURER’S CERTIFICATION OF COMPLIANCE SAMPLE LANGUAGE Note: This exhibit provides sample language for the Manufacturer’s Certification of Compliance with Buy America Preference requirements. Contractor should ensure that the Contractor/Engineer has an approved Manufacturer’s Certification prior to any domestic preference item being delivered to the project site. The Manufacturer’s Certification should be on letterhead and should identify the project, the specific item(s) being certified, reference the Build America, Buy America Act and be signed by an authorized company representative. Date Company Name Company Address Subject: Domestic Preference Requirement Certification for: Owner’s Name Project Name and Location (City, State) Sample Text: I hereby certify that the following products(s) and/or material(s) shipped or provided for the subject project are in full compliance with the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, Sections 70901-70953. {List common names of items, products and/or materials} Authorized Representative _____________________ (Signature) Page 418 of 572 65270.00504\44133326.4 - 69 - CONTRACTOR’S CERTIFICATION OF COMPLIANCE SAMPLE LANGUAGE Note: This exhibit provides sample language that the Contractor can use to certify compliance with the Buy America Preference requirements. A certification is to be provided by Contractor to the Construction Manager/Engineer for delivery to the Owner with each submittal. The certification should be on letterhead, reference the Build America, Buy America Act and be signed by an authorized company representative. Date Owner Name Project Name and Location (City, State) I hereby certify that to the best of my knowledge and belief, all iron and steel products, Manufactured Products, and Construction Materials installed for this project by my company and by any and all subcontractors and manufacturers my company has contracted with for this project comply the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, Sections 70901-70953. or are the subject of a waiver approved by the COPS Office. Company Name Authorized Representative _____________________ (Signature) Page 419 of 572 65270.00504\44133326.4 - 70 - EXHIBIT “J” DAVIS-BACON WAGE DETERMINATION "General Decision Number: CA20250022 10/03/2025 Superseded General Decision Number: CA20240022 State: California Construction Types: Building, Heavy (Heavy and Dredging) and Highway County: Los Angeles County in California. BUILDING CONSTRUCTION PROJECTS; DREDGING PROJECTS (does not include hopper dredge work); HEAVY CONSTRUCTION PROJECTS (does not include water well drilling); HIGHWAY CONSTRUCTION PROJECTS Note: Contracts subject to the Davis-Bacon Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658. Please note that these Executive Orders apply to covered contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but do not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(1). ______________________________________________________________ |If the contract is entered |. Executive Order 14026 | |into on or after January 30, | generally applies to the | |2022, or the contract is | contract. | |renewed or extended (e.g., an |. The contractor must pay | |option is exercised) on or | all covered workers at | |after January 30, 2022: | least $17.75 per hour (or | | | the applicable wage rate | | | listed on this wage | | | determination, if it is | | | higher) for all hours | | | spent performing on the | | | contract in 2025. | |______________________________|_____________________________| |If the contract was awarded on|. Executive Order 13658 | |or between January 1, 2015 and| generally applies to the | Page 420 of 572 65270.00504\44133326.4 - 71 - |January 29, 2022, and the | contract. | |contract is not renewed or |. The contractor must pay all| |extended on or after January | covered workers at least | |30, 2022: | $13.30 per hour (or the | | | applicable wage rate listed| | | on this wage determination,| | | if it is higher) for all | | | hours spent performing on | | | that contract in 2025. | |______________________________|_____________________________| The applicable Executive Order minimum wage rate will be adjusted annually. If this contract is covered by one of the Executive Orders and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must still submit a conformance request. Additional information on contractor requirements and worker protections under the Executive Orders is available at http://www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/03/2025 1 01/24/2025 2 02/07/2025 3 02/21/2025 4 02/28/2025 5 03/28/2025 6 06/06/2025 7 08/01/2025 8 08/08/2025 9 08/15/2025 10 08/22/2025 11 09/05/2025 12 09/19/2025 13 09/26/2025 14 10/03/2025 ASBE0005-002 09/01/2024 Rates Fringes Asbestos Workers/Insulator (Includes the application of Page 421 of 572 65270.00504\44133326.4 - 72 - all insulating materials, protective coverings, coatings, and finishes to all types of mechanical systems).....$ 56.32 26.52 Fire Stop Technician (Application of Firestopping Materials for wall openings and penetrations in walls, floors, ceilings and curtain walls)...........................$ 39.94 20.65 ---------------------------------------------------------------- ASBE0005-004 07/04/2022 Rates Fringes Asbestos Removal worker/hazardous material handler (Includes preparation, wetting, stripping, removal, scrapping, vacuuming, bagging and disposing of all insulation materials from mechanical systems, whether they contain asbestos or not)....$ 23.52 13.37 ---------------------------------------------------------------- BOIL0092-003 01/01/2024 Rates Fringes BOILERMAKER......................$ 51.98 42.11 ---------------------------------------------------------------- * BRCA0004-007 05/01/2024 Rates Fringes BRICKLAYER; MARBLE SETTER........$ 45.53 20.29 *The wage scale for prevailing wage projects performed in Blythe, China lake, Death Valley, Fort Irwin, Twenty-Nine Palms, Needles and 1-15 corridor (Barstow to the Nevada State Line) will be Three Dollars ($3.00) above the standard San Bernardino/Riverside County hourly wage rate ---------------------------------------------------------------- BRCA0018-004 06/01/2024 Page 422 of 572 65270.00504\44133326.4 - 73 - Rates Fringes MARBLE FINISHER..................$ 43.38 15.36 TILE FINISHER....................$ 37.96 13.77 TILE LAYER.......................$ 51.82 19.32 ---------------------------------------------------------------- BRCA0018-010 09/01/2024 Rates Fringes TERRAZZO FINISHER................$ 42.11 14.67 TERRAZZO WORKER/SETTER...........$ 49.62 15.26 ---------------------------------------------------------------- CARP0213-001 07/01/2025 Rates Fringes CARPENTER (1) Carpenter, Cabinet Installer, Insulation Installer, Hardwood Floor Worker and acoustical installer...................$ 52.24 26.18 (2) Millwright..............$ 52.24 26.68 (3) Piledrivermen/Derrick Bargeman, Bridge or Dock Carpenter, Heavy Framer, Rock Bargeman or Scowman, Rockslinger, Shingler (Commercial)................$ 52.37 26.18 (4) Pneumatic Nailer, Power Stapler...............$ 52.37 26.18 (5) Sawfiler...............$ 52.34 26.18 (6) Scaffold Builder.......$ 45.37 25.43 (7) Table Power Saw Operator....................$ 52.34 26.18 FOOTNOTE: Work of forming in the construction of open cut sewers or storm drains, on operations in which horizontal lagging is used in conjunction with steel H-Beams driven or placed in pre- drilled holes, for that portion of a lagged trench against which concrete is poured, namely, as a substitute for back forms (which work is performed by piledrivers): $0.13 per hour additional. Page 423 of 572 65270.00504\44133326.4 - 74 - ---------------------------------------------------------------- CARP0213-002 07/01/2025 Rates Fringes Diver (1) Wet.....................$ 901.92 26.18 (2) Standby.................$ 450.96 26.18 (3) Tender..................$ 442.96 26.18 (4) Assistant Tender........$ 418.96 26.18 Amounts in ""Rates' column are per day ---------------------------------------------------------------- CARP0213-004 07/01/2025 Rates Fringes Drywall DRYWALL INSTALLER/LATHER....$ 52.24 26.18 STOCKER/SCRAPPER............$ 21.45 11.27 ---------------------------------------------------------------- CARP0721-001 07/01/2025 Rates Fringes Modular Furniture Installer......$ 25.00 13.06 ---------------------------------------------------------------- ELEC0011-004 06/30/2023 Rates Fringes ELECTRICIAN (INSIDE ELECTRICAL WORK) Journeyman Electrician......$ 60.80 3%+29.77 ELECTRICIAN (INTELLIGENT TRANSPORTATION SYSTEMS Street Lighting, Traffic Signals, CCTV,and Underground Systems) Journeyman Transportation Electrician.................$ 60.80 3%+29.77 Technician..................$ 45.60 3%+29.77 FOOT NOTE: CABLE SPLICER & INSTRUMENT PERSON: Recieve 5% additional per hour above Journeyman Electrician basic hourly rate. TUNNEL WORK: 10% additional per hour. Page 424 of 572 65270.00504\44133326.4 - 75 - SCOPE OF WORK - TRANSPORTATION SYSTEMS ELECTRICIAN: Installation of street lights and traffic signals,including electrical circuitry, programmable controllers, pedestal-mounted electrical meter enclosures and laying of pre-assembled multi-conductor cable in ducts, layout of electrical systems and communication installation, including proper position of trench depths and radius at duct banks, location for man holes, pull boxes, street lights and traffic signals. Installation of underground ducts for electrical,telephone, cable television and communication systems. Pulling,termination and splicing of traffic signal and street lighting conductors and electrical systems including interconnect,detector loop, fiber optic cable and video/cable. TECHNICIAN: Distribution of material at job site, manual excavation and backfill, installation of system conduits and raceways for electrical, telephone, cable television and communication systems. Pulling, terminating and splicing of traffic signal and street lighting conductors and electrical systems including interconnect, detector loop, fiber optic cable and video/data. ---------------------------------------------------------------- * ELEC0011-007 01/01/2024 COMMUNICATIONS & SYSTEMS WORK (excludes any work on Intelligent Transportation Systems or CCTV highway systems) Rates Fringes Communications System Installer...................$ 46.47 3%+17.08 SCOPE OF WORK The work covered shall include the installation, testing, service and maintenance, of the following systems that utilize the transmission and/or transference of voice, sound, vision and digital for commercial, education, security and entertainment purposes for TV monitoring and surveillance, background foreground Page 425 of 572 65270.00504\44133326.4 - 76 - music, intercom and telephone interconnect, inventory control systems, microwave transmission, multi-media, multiplex, nurse call system, radio page, school intercom and sound, burglar alarms and low voltage master clock systems. A. Communication systems that transmit or receive information and/or control systems that are intrinsic to the above listed systems SCADA (Supervisory control/data acquisition PCM (Pulse code modulation) Inventory control systems Digital data systems Broadband & baseband and carriers Point of sale systems VSAT data systems Data communication systems RF and remote control systems Fiber optic data systems B. Sound and Voice Transmission/Transference Systems Background-Foreground Music Intercom and Telephone Interconnect Systems Sound and Musical Entertainment Systems Nurse Call Systems Radio Page Systems School Intercom and Sound Systems Burglar Alarm Systems Low-Voltage Master Clock Systems Multi-Media/Multiplex Systems Telephone Systems RF Systems and Antennas and Wave Guide C. *Fire Alarm Systems-installation, wire pulling and testing. D. Television and Video Systems Television Monitoring and Surveillance Systems Video Security Systems Video Entertainment Systems Video Educational Systems CATV and CCTV E. Security Systems, Perimeter Security Systems, Vibration Sensor Systems Sonar/Infrared Monitoring Equipment, Access Control Systems, Card Access Systems *Fire Alarm Systems 1. Fire Alarms-In Raceways: Wire and cable pulling in raceways performed at the current electrician wage rate and fringe benefits. 2. Fire Alarms-Open Wire Systems: installed by the Technician. ---------------------------------------------------------------- ELEC1245-001 01/01/2025 Page 426 of 572 65270.00504\44133326.4 - 77 - Rates Fringes LINE CONSTRUCTION (1) Lineman; Cable splicer..$ 70.16 24.71 (2) Equipment specialist (operates crawler tractors, commercial motor vehicles, backhoes, trenchers, cranes (50 tons and below), overhead & underground distribution line equipment).............$ 53.30 22.26 (3) Groundman...............$ 40.76 21.76 (4) Powderman...............$ 51.87 18.79 HOLIDAYS: New Year's Day, M.L. King Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and day after Thanksgiving, Christmas Day ---------------------------------------------------------------- ELEV0018-001 01/01/2025 Rates Fringes ELEVATOR MECHANIC................$ 69.43 38.435+a+b FOOTNOTE: a. PAID VACATION: Employer contributes 8% of regular hourly rate as vacation pay credit for employees with more than 5 years of service, and 6% for 6 months to 5 years of service. b. PAID HOLIDAYS: New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Friday after Thanksgiving, and Christmas Day. ---------------------------------------------------------------- ENGI0012-004 08/01/2024 Rates Fringes OPERATOR: Power Equipment (DREDGING) (1) Leverman................$ 64.10 38.75 (2) Dredge dozer............$ 58.13 38.75 (3) Deckmate................$ 58.02 38.75 (4) Winch operator (stern Page 427 of 572 65270.00504\44133326.4 - 78 - winch on dredge)............$ 57.47 38.75 (5) Fireman-Oiler, Deckhand, Bargeman, Leveehand...................$ 56.93 38.75 (6) Barge Mate..............$ 57.54 38.75 ---------------------------------------------------------------- ENGI0012-024 07/01/2023 Rates Fringes OPERATOR: Power Equipment (All Other Work) GROUP 1....................$ 53.90 32.80 GROUP 2....................$ 54.68 32.80 GROUP 3....................$ 54.97 32.80 GROUP 4....................$ 56.46 32.80 GROUP 6....................$ 56.68 32.80 GROUP 8....................$ 56.79 32.80 GROUP 10....................$ 56.91 32.80 GROUP 12....................$ 57.08 32.80 GROUP 13....................$ 57.18 32.80 GROUP 14....................$ 57.21 32.80 GROUP 15....................$ 57.29 32.80 GROUP 16....................$ 57.41 32.80 GROUP 17....................$ 57.58 32.80 GROUP 18....................$ 57.68 32.80 GROUP 19....................$ 57.79 32.80 GROUP 20....................$ 57.91 32.80 GROUP 21....................$ 58.08 32.80 GROUP 22....................$ 58.18 32.80 GROUP 23....................$ 58.29 32.80 GROUP 24....................$ 58.41 32.80 GROUP 25....................$ 58.58 32.80 OPERATOR: Power Equipment (Cranes, Piledriving & Hoisting) GROUP 1....................$ 55.25 32.80 GROUP 2....................$ 56.03 32.80 GROUP 3....................$ 56.32 32.80 GROUP 4....................$ 56.46 32.80 GROUP 5....................$ 56.68 32.80 GROUP 6....................$ 56.79 32.80 GROUP 7....................$ 56.91 32.80 GROUP 8....................$ 57.08 32.80 GROUP 9....................$ 57.25 32.80 GROUP 10....................$ 58.25 32.80 Page 428 of 572 65270.00504\44133326.4 - 79 - GROUP 11....................$ 59.25 32.80 GROUP 12....................$ 60.25 32.80 GROUP 13....................$ 61.25 32.80 OPERATOR: Power Equipment (Tunnel Work) GROUP 1....................$ 55.75 32.80 GROUP 2....................$ 56.53 32.80 GROUP 3....................$ 56.82 32.80 GROUP 4....................$ 56.96 32.80 GROUP 5....................$ 57.18 32.80 GROUP 6....................$ 57.29 32.80 GROUP 7....................$ 57.41 32.80 PREMIUM PAY: $10.00 per hour shall be paid on all Power Equipment Operator work on the followng Military Bases: China Lake Naval Reserve, Vandenberg AFB, Point Arguello, Seely Naval Base, Fort Irwin, Nebo Annex Marine Base, Marine Corp Logistics Base Yermo, Edwards AFB, 29 Palms Marine Base and Camp Pendleton Workers required to suit up and work in a hazardous material environment: $2.00 per hour additional. Combination mixer and compressor operator on gunite work shall be classified as a concrete mobile mixer operator. SEE ZONE DEFINITIONS AFTER CLASSIFICATIONS POWER EQUIPMENT OPERATORS CLASSIFICATIONS GROUP 1: Bargeman; Brakeman; Compressor operator; Ditch Witch, with seat or similar type equipment; Elevator operator-inside; Engineer Oiler; Forklift operator (includes loed, lull or similar types under 5 tons; Generator operator; Generator, pump or compressor plant operator; Pump operator; Signalman; Switchman GROUP 2: Asphalt-rubber plant operator (nurse tank operator);Coil Tubing Rig Operator, Concrete mixer operator-skip type; Conveyor operator; Fireman; Forklift operator (includes loed, lull or similar types over 5 tons; Hydrostatic pump operator; oiler crusher (asphalt or concrete plant); Petromat laydown machine; PJU side dum jack; Screening and conveyor machine operator (or similar types); Skiploader (wheel type up to 3/4 yd. without attachment); Tar pot fireman; Temporary heating plant Page 429 of 572 65270.00504\44133326.4 - 80 - operator; Trenching machine oiler GROUP 3: Asphalt-rubber blend operator; Bobcat or similar type (Skid steer); Equipment greaser (rack); Ford Ferguson (with dragtype attachments); Helicopter radioman (ground); Stationary pipe wrapping and cleaning machine operator GROUP 4: Asphalt plant fireman; Backhoe operator (mini-max or similar type); Boring machine operator; Boxman or mixerman (asphalt or concrete); Chip spreading machine operator; Concrete cleaning decontamination machine operator; Concrete Pump Operator (small portable);Direct Push Operator (Geoprobe or similar types) Drilling machine operator, small auger types (Texoma super economatic or similar types - Hughes 100 or 200 or similar types - drilling depth of 30' maximum); Equipment greaser (grease truck); Guard rail post driver operator; Highline cableway signalman; Hydra-hammer-aero stomper; Micro Tunneling (above ground tunnel); Power concrete curing machine operator; Power concrete saw operator; Power-driven jumbo form setter operator; Power sweeper operator; Rock Wheel Saw/Trencher; Roller operator (compacting); Screed operator (asphalt or concrete); Trenching machine operator (up to 6 ft.); Vacuum or much truck GROUP 6: Articulating material hauler; Asphalt plant engineer; Batch plant operator; Bit sharpener; Concrete joint machine operator (canal and similar type); Concrete planer operator; Dandy digger; Deck engine operator; Derrickman (oilfield type); Drilling machine operator, bucket or auger types (Calweld 100 bucket or similar types - Watson 1000 auger or similar types - Texoma 330, 500 or 600 auger or similar types - drilling depth of 45' maximum); Drilling machine operator; Hydrographic seeder machine operator (straw, pulp or seed), Jackson track maintainer, or similar type; Kalamazoo Switch tamper, or similar type; Machine tool operator; Maginnis internal full slab vibrator, Mechanical berm, curb or gutter(concrete or asphalt); Mechanical finisher operator (concrete, Clary-Johnson-Bidwell or similar); Micro tunnel system (below ground); Pavement breaker operator (truck mounted); Road oil mixing machine operator; Roller operator (asphalt or finish), rubber-tired earth moving equipment (single engine, up to and including 25 yds. struck); Self-propelled tar pipelining machine operator; Skiploader operator Page 430 of 572 65270.00504\44133326.4 - 81 - (crawler and wheel type, over 3/4 yd. and up to and including 1-1/2 yds.); Slip form pump operator (power driven hydraulic lifting device for concrete forms); Tractor operator-bulldozer, tamper-scraper (single engine, up to 100 h.p. flywheel and similar types, up to and including D-5 and similar types); Tugger hoist operator (1 drum); Ultra high pressure waterjet cutting tool system operator; Vacuum blasting machine operator GROUP 8: Asphalt or concrete spreading operator (tamping or finishing); Asphalt paving machine operator (Barber Greene or similar type); Asphalt-rubber distribution operator; Backhoe operator (up to and including 3/4 yd.), small ford, Case or similar types; Cable Bundling Machine Operator (excluding handheld); Cable Trenching Machine Operator (Spider Plow or similar types) Cast-in-place pipe laying machine operator; Combination mixer and compressor operator (gunite work); Compactor operator (self-propelled); Concrete mixer operator (paving); Crushing plant operator; Drill Doctor; Drilling machine operator, Bucket or auger types (Calweld 150 bucket or similar types - Watson 1500, 2000 2500 auger or similar types - Texoma 700, 800 auger or similar types - drilling depth of 60' maximum); Elevating grader operator; Grade checker; Gradall operator; Grouting machine operator; Heavy-duty repairman; Heavy equipment robotics operator; Kalamazoo balliste regulator or similar type; Kolman belt loader and similar type; Le Tourneau blob compactor or similar type; Loader operator (Athey, Euclid, Sierra and similar types); Mobark Chipper or similar; Ozzie padder or similar types; P.C. slot saw; Pneumatic concrete placing machine operator (Hackley-Presswell or similar type); Pumpcrete gun operator; RCM Cementing Unit Operator, Rail/Switch Grinder Operator (Harsco or similar types) Rock Drill or similar types; Rotary drill operator (excluding caisson type); Rubber-tired earth-moving equipment operator (single engine, caterpillar, Euclid, Athey Wagon and similar types with any and all attachments over 25 yds. up to and including 50 cu. yds. struck); Rubber-tired earth-moving equipment operator (multiple engine up to and including 25 yds. struck); Rubber-tired scraper operator (self-loading paddle wheel type-John Deere, 1040 and similar single unit); Self- propelled curb and gutter machine operator; Shuttle buggy; Skiploader operator (crawler and wheel type over 1-1/2 yds. up to and including 6-1/2 yds.); Soil remediation plant operator; Surface heaters and planer operator; Tractor compressor Page 431 of 572 65270.00504\44133326.4 - 82 - drill combination operator; Tractor operator (any type larger than D-5 - 100 flywheel h.p. and over, or similar-bulldozer, tamper, scraper and push tractor single engine); Tractor operator (boom attachments), Traveling pipe wrapping, cleaning and bendng machine operator; Trenching machine operator (over 6 ft. depth capacity, manufacturer's rating); trenching Machine with Road Miner attachment (over 6 ft depth capacity): Ultra high pressure waterjet cutting tool system mechanic; Water pull (compaction) operator GROUP 10: Drilling machine operator, Bucket or auger types (Calweld 200 B bucket or similar types-Watson 3000 or 5000 auger or similar types-Texoma 900 auger or similar types-drilling depth of 105' maximum); Dual drum mixer, dynamic compactor LDC350 (or similar types); Monorail locomotive operator (diesel, gas or electric); Motor patrol-blade operator (single engine); Multiple engine tractor operator (Euclid and similar type-except Quad 9 cat.); Rubber-tired earth-moving equipment operator (single engine, over 50 yds. struck); Pneumatic pipe ramming tool and similar types; Prestressed wrapping machine operator; Rubber-tired earth-moving equipment operator (single engine, over 50 yds. struck); Rubber tired earth moving equipment operator (multiple engine, Euclid, caterpillar and similar over 25 yds. and up to 50 yds. struck), Tower crane repairman; Tractor loader operator (crawler and wheel type over 6-1/2 yds.); Woods mixer operator (and similar Pugmill equipment) GROUP 12: Auto grader operator; Automatic slip form operator; Drilling machine operator, bucket or auger types (Calweld, auger 200 CA or similar types - Watson, auger 6000 or similar types - Hughes Super Duty, auger 200 or similar types - drilling depth of 175' maximum); Hoe ram or similar with compressor; Mass excavator operator less tha 750 cu. yards; Mechanical finishing machine operator; Mobile form traveler operator; Motor patrol operator (multi-engine); Pipe mobile machine operator; Rubber-tired earth- moving equipment operator (multiple engine, Euclid, Caterpillar and similar type, over 50 cu. yds. struck); Rubber-tired self- loading scraper operator (paddle-wheel-auger type self-loading - two (2) or more units) GROUP 13: Rubber-tired earth-moving equipment operator operating equipment with push-pull system (single engine, Page 432 of 572 65270.00504\44133326.4 - 83 - up to and including 25 yds. struck) GROUP 14: Canal liner operator; Canal trimmer operator; Remote- control earth-moving equipment operator (operating a second piece of equipment: $1.00 per hour additional); Wheel excavator operator (over 750 cu. yds.) GROUP 15: Rubber-tired earth-moving equipment operator, operating equipment with push-pull system (single engine, Caterpillar, Euclid, Athey Wagon and similar types with any and all attachments over 25 yds. and up to and including 50 yds. struck); Rubber-tired earth-moving equipment operator, operating equipment with push-pull system (multiple engine-up to and including 25 yds. struck) GROUP 16: Rubber-tired earth-moving equipment operator, operating equipment with push-pull system (single engine, over 50 yds. struck); Rubber-tired earth-moving equipment operator, operating equipment with push-pull system (multiple engine, Euclid, Caterpillar and similar, over 25 yds. and up to 50 yds. struck) GROUP 17: Rubber-tired earth-moving equipment operator, operating equipment with push-pull system (multiple engine, Euclid, Caterpillar and similar, over 50 cu. yds. struck); Tandem tractor operator (operating crawler type tractors in tandem - Quad 9 and similar type) GROUP 18: Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps and similar types in any combination, excluding compaction units - single engine, up to and including 25 yds. struck) GROUP 19: Rotex concrete belt operator (or similar types); Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps and similar types in any combination, excluding compaction units - single engine, Caterpillar, Euclid, Athey Wagon and similar types with any and all attachments over 25 yds.and up to and including 50 cu. yds. struck); Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps and similar types in any combination, excluding compaction units - multiple engine, up to and including 25 yds. struck) GROUP 20: Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps and similar Page 433 of 572 65270.00504\44133326.4 - 84 - types in any combination, excluding compaction units - single engine, over 50 yds. struck); Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps, and similar types in any combination, excluding compaction units - multiple engine, Euclid, Caterpillar and similar, over 25 yds. and up to 50 yds. struck) GROUP 21: Rubber-tired earth-moving equipment operator, operating in tandem (scrapers, belly dumps and similar types in any combination, excluding compaction units - multiple engine, Euclid, Caterpillar and similar type, over 50 cu. yds. struck) GROUP 22: Rubber-tired earth-moving equipment operator, operating equipment with the tandem push-pull system (single engine, up to and including 25 yds. struck) GROUP 23: Rubber-tired earth-moving equipment operator, operating equipment with the tandem push-pull system (single engine, Caterpillar, Euclid, Athey Wagon and similar types with any and all attachments over 25 yds. and up to and including 50 yds. struck); Rubber-tired earth-moving equipment operator, operating with the tandem push-pull system (multiple engine, up to and including 25 yds. struck) GROUP 24: Rubber-tired earth-moving equipment operator, operating equipment with the tandem push-pull system (single engine, over 50 yds. struck); Rubber-tired earth-moving equipment operator, operating equipment with the tandem push-pull system (multiple engine, Euclid, Caterpillar and similar, over 25 yds. and up to 50 yds. struck) GROUP 25: Concrete pump operator-truck mounted; Rubber-tired earth-moving equipment operator, operating equipment with the tandem push-pull system (multiple engine, Euclid, Caterpillar and similar type, over 50 cu. yds. struck); Spyder Excavator Operator, with all attachments CRANES, PILEDRIVING AND HOISTING EQUIPMENT CLASSIFICATIONS GROUP 1: Engineer oiler; Fork lift operator (includes loed, lull or similar types) Page 434 of 572 65270.00504\44133326.4 - 85 - GROUP 2: Truck crane oiler GROUP 3: A-frame or winch truck operator; Ross carrier operator (jobsite) GROUP 4: Bridge-type unloader and turntable operator; Helicopter hoist operator GROUP 5: Hydraulic boom truck; Stinger crane (Austin-Western or similar type); Tugger hoist operator (1 drum) GROUP 6: Bridge crane operator; Cretor crane operator; Hoist operator (Chicago boom and similar type); Lift mobile operator; Lift slab machine operator (Vagtborg and similar types); Material hoist and/or manlift operator; Polar gantry crane operator; Self Climbing scaffold (or similar type); Shovel, backhoe, dragline, clamshell operator (over 3/4 yd. and up to 5 cu. yds. mrc); Tugger hoist operator GROUP 7: Pedestal crane operator; Shovel, backhoe, dragline, clamshell operator (over 5 cu. yds. mrc); Tower crane repair; Tugger hoist operator (3 drum) GROUP 8: Crane operator (up to and including 25 ton capacity); Crawler transporter operator; Derrick barge operator (up to and including 25 ton capacity); Hoist operator, stiff legs, Guy derrick or similar type (up to and including 25 ton capacity); Shovel, backhoe, dragline, clamshell operator (over 7 cu. yds., M.R.C.) GROUP 9: Crane operator (over 25 tons and up to and including 50 tons mrc); Derrick barge operator (over 25 tons up to and including 50 tons mrc); Highline cableway operator; Hoist operator, stiff legs, Guy derrick or similar type (over 25 tons up to and including 50 tons mrc); K-crane operator; Polar crane operator; Self erecting tower crane operator maximum lifting capacity ten tons GROUP 10: Crane operator (over 50 tons and up to and including 100 tons mrc); Derrick barge operator (over 50 tons up to and including 100 tons mrc); Hoist operator, stiff legs, Guy derrick or similar type (over 50 tons up to and including 100 tons mrc), Mobile tower crane operator (over 50 tons, up to and including 100 tons M.R.C.); GROUP 11: Crane operator (over 100 tons and up to and Page 435 of 572 65270.00504\44133326.4 - 86 - including 200 tons mrc); Derrick barge operator (over 100 tons up to and including 200 tons mrc); Hoist operator, stiff legs, Guy derrick or similar type (over 100 tons up to and including 200 tons mrc); Mobile tower crane operator (over 100 tons up to and including 200 tons mrc) ; Tower crane operator and tower gantry GROUP 12: Crane operator (over 200 tons up to and including 300 tons mrc); Derrick barge operator (over 200 tons up to and including 300 tons mrc); Hoist operator, stiff legs, Guy derrick or similar type (over 200 tons, up to and including 300 tons mrc); Mobile tower crane operator (over 200 tons, up to and including 300 tons mrc) GROUP 13: Crane operator (over 300 tons); Derrick barge operator (over 300 tons); Helicopter pilot; Hoist operator, stiff legs, Guy derrick or similar type (over 300 tons); Mobile tower crane operator (over 300 tons) TUNNEL CLASSIFICATIONS GROUP 1: Skiploader (wheel type up to 3/4 yd. without attachment) GROUP 2: Power-driven jumbo form setter operator GROUP 3: Dinkey locomotive or motorperson (up to and including 10 tons) GROUP 4: Bit sharpener; Equipment greaser (grease truck); Slip form pump operator (power-driven hydraulic lifting device for concrete forms); Tugger hoist operator (1 drum); Tunnel locomotive operator (over 10 and up to and including 30 tons) GROUP 5: Backhoe operator (up to and including 3/4 yd.); Small Ford, Case or similar; Drill doctor; Grouting machine operator; Heading shield operator; Heavy-duty repairperson; Loader operator (Athey, Euclid, Sierra and similar types); Mucking machine operator (1/4 yd., rubber-tired, rail or track type); Pneumatic concrete placing machine operator (Hackley-Presswell or similar type); Pneumatic heading shield (tunnel); Pumpcrete gun operator; Tractor compressor drill combination operator; Tugger hoist operator (2 drum); Tunnel locomotive operator (over 30 tons) Page 436 of 572 65270.00504\44133326.4 - 87 - GROUP 6: Heavy Duty Repairman GROUP 7: Tunnel mole boring machine operator ENGINEERS ZONES $1.00 additional per hour for all of IMPERIAL County and the portions of KERN, RIVERSIDE & SAN BERNARDINO Counties as defined below: That area within the following Boundary: Begin in San Bernardino County, approximately 3 miles NE of the intersection of I-15 and the California State line at that point which is the NW corner of Section 1, T17N,m R14E, San Bernardino Meridian. Continue W in a straight line to that point which is the SW corner of the northwest quarter of Section 6, T27S, R42E, Mt. Diablo Meridian. Continue North to the intersection with the Inyo County Boundary at that point which is the NE corner of the western half of the northern quarter of Section 6, T25S, R42E, MDM. Continue W along the Inyo and San Bernardino County boundary until the intersection with Kern County, as that point which is the SE corner of Section 34, T24S, R40E, MDM. Continue W along the Inyo and Kern County boundary until the intersection with Tulare County, at that point which is the SW corner of the SE quarter of Section 32, T24S, R37E, MDM. Continue W along the Kern and Tulare County boundary, until that point which is the NW corner of T25S, R32E, MDM. Continue S following R32E lines to the NW corner of T31S, R32E, MDM. Continue W to the NW corner of T31S, R31E, MDM. Continue S to the SW corner of T32S, R31E, MDM. Continue W to SW corner of SE quarter of Section 34, T32S, R30E, MDM. Continue S to SW corner of T11N, R17W, SBM. Continue E along south boundary of T11N, SBM to SW corner of T11N, R7W, SBM. Continue S to SW corner of T9N, R7W, SBM. Continue E along south boundary of T9N, SBM to SW corner of T9N, R1E, SBM. Continue S along west boundary of R1E, SMB to Riverside County line at the SW corner of T1S, R1E, SBM. Continue E along south boundary of T1s, SBM (Riverside County Line) to SW corner of T1S, R10E, SBM. Continue S along west boundary of R10E, SBM to Imperial County line at the SW corner of T8S, R10E, SBM. Continue W along Imperial and Riverside county line to NW corner of T9S, R9E, SBM. Continue S along the boundary between Imperial and San Diego Counties, along the west edge of R9E, SBM to the south boundary of Imperial County/California state line. Follow the California state line west to Arizona state line, then north to Nevada state line, then continuing NW back Page 437 of 572 65270.00504\44133326.4 - 88 - to start at the point which is the NW corner of Section 1, T17N, R14E, SBM $1.00 additional per hour for portions of SAN LUIS OBISPO, KERN, SANTA BARBARA & VENTURA as defined below: That area within the following Boundary: Begin approximately 5 miles north of the community of Cholame, on the Monterey County and San Luis Obispo County boundary at the NW corner of T25S, R16E, Mt. Diablo Meridian. Continue south along the west side of R16E to the SW corner of T30S, R16E, MDM. Continue E to SW corner of T30S, R17E, MDM. Continue S to SW corner of T31S, R17E, MDM. Continue E to SW corner of T31S, R18E, MDM. Continue S along West side of R18E, MDM as it crosses into San Bernardino Meridian numbering area and becomes R30W. Follow the west side of R30W, SBM to the SW corner of T9N, R30W, SBM. Continue E along the south edge of T9N, SBM to the Santa Barbara County and Ventura County boundary at that point whch is the SW corner of Section 34.T9N, R24W, SBM, continue S along the Ventura County line to that point which is the SW corner of the SE quarter of Section 32, T7N, R24W, SBM. Continue E along the south edge of T7N, SBM to the SE corner to T7N, R21W, SBM. Continue N along East side of R21W, SBM to Ventura County and Kern County boundary at the NE corner of T8N, R21W. Continue W along the Ventura County and Kern County boundary to the SE corner of T9N, R21W. Continue North along the East edge of R21W, SBM to the NE corner of T12N, R21W, SBM. Continue West along the north edge of T12N, SBM to the SE corner of T32S, R21E, MDM. [T12N SBM is a think strip between T11N SBM and T32S MDM]. Continue North along the East side of R21E, MDM to the Kings County and Kern County border at the NE corner of T25S, R21E, MDM, continue West along the Kings County and Kern County Boundary until the intersection of San Luis Obispo County. Continue west along the Kings County and San Luis Obispo County boundary until the intersection with Monterey County. Continue West along the Monterey County and San Luis Obispo County boundary to the beginning point at the NW corner of T25S, R16E, MDM. $2.00 additional per hour for INYO and MONO Counties and the Northern portion of SAN BERNARDINO County as defined below: That area within the following Boundary: Begin at the intersection of the northern boundary of Mono County and the California state line at the point which is the center of Page 438 of 572 65270.00504\44133326.4 - 89 - Section 17, T10N, R22E, Mt. Diablo Meridian. Continue S then SE along the entire western boundary of Mono County, until it reaches Inyo County at the point which is the NE corner of the Western half of the NW quarter of Section 2, T8S, R29E, MDM. Continue SSE along the entire western boundary of Inyo County, until the intersection with Kern County at the point which is the SW corner of the SE 1/4 of Section 32, T24S, R37E, MDM. Continue E along the Inyo and Kern County boundary until the intersection with San Bernardino County at that point which is the SE corner of section 34, T24S, R40E, MDM. Continue E along the Inyo and San Bernardino County boundary until the point which is the NE corner of the Western half of the NW quarter of Section 6, T25S, R42E, MDM. Continue S to that point which is the SW corner of the NW quarter of Section 6, T27S, R42E, MDM. Continue E in a straight line to the California and Nevada state border at the point which is the NW corner of Section 1, T17N, R14E, San Bernardino Meridian. Then continue NW along the state line to the starting point, which is the center of Section 18, T10N, R22E, MDM. REMAINING AREA NOT DEFINED ABOVE RECIEVES BASE RATE ---------------------------------------------------------------- IRON0433-006 01/01/2025 Rates Fringes IRONWORKER Fence Erector...............$ 45.78 26.51 Ornamental, Reinforcing and Structural..............$ 50.70 35.15 PREMIUM PAY: $9.00 additional per hour at the following locations: China Lake Naval Test Station, Chocolate Mountains Naval Reserve-Niland, Edwards AFB, Fort Irwin Military Station, Fort Irwin Training Center-Goldstone, San Clemente Island, San Nicholas Island, Susanville Federal Prison, 29 Palms - Marine Corps, U.S. Marine Base - Barstow, U.S. Naval Air Facility - Sealey, Vandenberg AFB Army Defense Language Institute - Monterey, Fallon Air Base, Naval Post Graduate School - Monterey, Yermo Marine Corps Logistics Center Page 439 of 572 65270.00504\44133326.4 - 90 - Port Hueneme, Port Mugu, U.S. Coast Guard Station - Two Rock ---------------------------------------------------------------- LABO0300-001 07/01/2024 Rates Fringes Brick Tender.....................$ 41.53 22.54 ---------------------------------------------------------------- LABO0300-003 07/01/2025 Rates Fringes LABORER (TUNNEL) GROUP 1.....................$ 53.60 25.74 GROUP 2.....................$ 53.92 25.74 GROUP 3.....................$ 54.38 25.74 GROUP 4.....................$ 55.07 25.74 LABORER GROUP 1.....................$ 46.48 25.95 GROUP 2.....................$ 47.03 25.95 GROUP 3.....................$ 47.58 25.95 GROUP 4.....................$ 49.13 25.95 GROUP 5.....................$ 49.48 25.95 LABORER CLASSIFICATIONS GROUP 1: Cleaning and handling of panel forms; Concrete screeding for rough strike-off; Concrete, water curing; Demolition laborer, the cleaning of brick if performed by a worker performing any other phase of demolition work, and the cleaning of lumber; Fire watcher, limber, brush loader, piler and debris handler; Flag person; Gas, oil and/or water pipeline laborer; Laborer, asphalt-rubber material loader; Laborer, general or construction; Laborer, general clean-up; Laborer, landscaping; Laborer, jetting; Laborer, temporary water and air lines; Material hose operator (walls, slabs, floors and decks); Plugging, filling of shee bolt holes; Dry packing of concrete; Railroad maintenance, repair track person and road beds; Streetcar and railroad construction track laborers; Rigging and signaling; Scaler; Slip form raiser; Tar and mortar; Tool crib or tool house laborer; Traffic control by any method; Window cleaner; Wire mesh pulling - all concrete pouring operations Page 440 of 572 65270.00504\44133326.4 - 91 - GROUP 2: Asphalt shoveler; Cement dumper (on 1 yd. or larger mixer and handling bulk cement); Cesspool digger and installer; Chucktender; Chute handler, pouring concrete, the handling of the chute from readymix trucks, such as walls, slabs, decks, floors, foundation, footings, curbs, gutters and sidewalks; Concrete curer, impervious membrane and form oiler; Cutting torch operator (demolition); Fine grader, highways and street paving, airport, runways and similar type heavy construction; Gas, oil and/or water pipeline wrapper - pot tender and form person; Guinea chaser; Headerboard person - asphalt; Laborer, packing rod steel and pans; Membrane vapor barrier installer; Power broom sweeper (small); Riprap stonepaver, placing stone or wet sacked concrete; Roto scraper and tiller; Sandblaster (pot tender); Septic tank digger and installer(lead); Tank scaler and cleaner; Tree climber, faller, chain saw operator, Pittsburgh chipper and similar type brush shredder; Underground laborer, including caisson bellower GROUP 3: Buggymobile person; Concrete cutting torch; Concrete pile cutter; Driller, jackhammer, 2-1/2 ft. drill steel or longer; Dri-pak-it machine; Gas, oil and/or water pipeline wrapper, 6-in. pipe and over, by any method, inside and out; High scaler (including drilling of same); Hydro seeder and similar type; Impact wrench multi-plate; Kettle person, pot person and workers applying asphalt, lay-kold, creosote, lime caustic and similar type materials (""applying"" means applying, dipping, brushing or handling of such materials for pipe wrapping and waterproofing); Operator of pneumatic, gas, electric tools, vibrating machine, pavement breaker, air blasting, come-alongs, and similar mechanical tools not separately classified herein; Pipelayer's backup person, coating, grouting, making of joints, sealing, caulking, diapering and including rubber gasket joints, pointing and any and all other services; Rock slinger; Rotary scarifier or multiple head concrete chipping scarifier; Steel headerboard and guideline setter; Tamper, Barko, Wacker and similar type; Trenching machine, hand-propelled GROUP 4: Asphalt raker, lute person, ironer, asphalt dump person, and asphalt spreader boxes (all types); Concrete core cutter (walls, floors or ceilings), grinder or sander; Concrete saw person, cutting walls or flat work, scoring old or new concrete; Cribber, shorer, lagging, sheeting and trench bracing, hand-guided lagging hammer; Head rock Page 441 of 572 65270.00504\44133326.4 - 92 - slinger; Laborer, asphalt- rubber distributor boot person; Laser beam in connection with laborers' work; Oversize concrete vibrator operator, 70 lbs. and over; Pipelayer performing all services in the laying and installation of pipe from the point of receiving pipe in the ditch until completion of operation, including any and all forms of tubular material, whether pipe, metallic or non-metallic, conduit and any other stationary type of tubular device used for the conveying of any substance or element, whether water, sewage, solid gas, air, or other product whatsoever and without regard to the nature of material from which the tubular material is fabricated; No-joint pipe and stripping of same; Prefabricated manhole installer; Sandblaster (nozzle person), water blasting, Porta Shot-Blast GROUP 5: Blaster powder, all work of loading holes, placing and blasting of all powder and explosives of whatever type, regardless of method used for such loading and placing; Driller: All power drills, excluding jackhammer, whether core, diamond, wagon, track, multiple unit, and any and all other types of mechanical drills without regard to the form of motive power; Toxic waste removal TUNNEL LABORER CLASSIFICATIONS GROUP 1: Batch plant laborer; Changehouse person; Dump person; Dump person (outside); Swamper (brake person and switch person on tunnel work); Tunnel materials handling person; Nipper; Pot tender, using mastic or other materials (for example, but not by way of limitation, shotcrete, etc.) GROUP 2: Chucktender, cabletender; Loading and unloading agitator cars;; Vibrator person, jack hammer, pneumatic tools (except driller); Bull gang mucker, track person; Concrete crew, including rodder and spreader GROUP 3: Blaster, driller, powder person; Chemical grout jet person; Cherry picker person; Grout gun person; Grout mixer person; Grout pump person; Jackleg miner; Jumbo person; Kemper and other pneumatic concrete placer operator; Miner, tunnel (hand or machine); Nozzle person; Operating of troweling and/or grouting machines; Powder person (primer house); Primer person; Sandblaster; Shotcrete person; Steel form raiser and setter; Timber person, retimber person, wood or steel; Tunnel Concrete finisher Page 442 of 572 65270.00504\44133326.4 - 93 - GROUP 4: Diamond driller; Sandblaster; Shaft and raise work ---------------------------------------------------------------- LABO0300-005 07/01/2025 Rates Fringes Asbestos Removal Laborer.........$ 46.48 25.93 SCOPE OF WORK: Includes site mobilization, initial site cleanup, site preparation, removal of asbestos-containing material and toxic waste, encapsulation, enclosure and disposal of asbestos- containing materials and toxic waste by hand or with equipment or machinery; scaffolding, fabrication of temporary wooden barriers and assembly of decontamination stations. ---------------------------------------------------------------- LABO0345-001 07/01/2025 Rates Fringes LABORER (GUNITE) GROUP 1.....................$ 55.88 23.77 GROUP 2.....................$ 54.93 23.77 GROUP 3.....................$ 51.39 23.77 FOOTNOTE: GUNITE PREMIUM PAY: Workers working from a Bosn'n's Chair or suspended from a rope or cable shall receive 40 cents per hour above the foregoing applicable classification rates. Workers doing gunite and/or shotcrete work in a tunnel shall receive 35 cents per hour above the foregoing applicable classification rates, paid on a portal-to-portal basis. Any work performed on, in or above any smoke stack, silo, storage elevator or similar type of structure, when such structure is in excess of 75'-0"" above base level and which work must be performed in whole or in part more than 75'-0"" above base level, that work performed above the 75'-0"" level shall be compensated for at 35 cents per hour above the applicable classification wage rate. GUNITE LABORER CLASSIFICATIONS GROUP 1: Rodmen, Nozzlemen Page 443 of 572 65270.00504\44133326.4 - 94 - GROUP 2: Gunmen GROUP 3: Reboundmen ---------------------------------------------------------------- LABO1184-001 07/01/2025 Rates Fringes Laborers: (HORIZONTAL DIRECTIONAL DRILLING) (1) Drilling Crew Laborer...$ 47.94 20.86 (2) Vehicle Operator/Hauler.$ 48.11 20.86 (3) Horizontal Directional Drill Operator..............$ 49.96 20.86 (4) Electronic Tracking Locator.....................$ 51.96 20.86 Laborers: (STRIPING/SLURRY SEAL) GROUP 1.....................$ 49.30 23.97 GROUP 2.....................$ 50.60 23.97 GROUP 3.....................$ 52.61 23.97 GROUP 4.....................$ 54.35 23.97 LABORERS - STRIPING CLASSIFICATIONS GROUP 1: Protective coating, pavement sealing, including repair and filling of cracks by any method on any surface in parking lots, game courts and playgrounds; carstops; operation of all related machinery and equipment; equipment repair technician GROUP 2: Traffic surface abrasive blaster; pot tender - removal of all traffic lines and markings by any method (sandblasting, waterblasting, grinding, etc.) and preparation of surface for coatings. Traffic control person: controlling and directing traffic through both conventional and moving lane closures; operation of all related machinery and equipment GROUP 3: Traffic delineating device applicator: Layout and application of pavement markers, delineating signs, rumble and traffic bars, adhesives, guide markers, other traffic delineating devices including traffic control. This category includes all traffic related surface preparation (sandblasting, waterblasting, grinding) as part of the Page 444 of 572 65270.00504\44133326.4 - 95 - application process. Traffic protective delineating system installer: removes, relocates, installs, permanently affixed roadside and parking delineation barricades, fencing, cable anchor, guard rail, reference signs, monument markers; operation of all related machinery and equipment; power broom sweeper GROUP 4: Striper: layout and application of traffic stripes and markings; hot thermo plastic; tape traffic stripes and markings, including traffic control; operation of all related machinery and equipment ---------------------------------------------------------------- LABO1414-001 08/06/2025 Rates Fringes LABORER PLASTER CLEAN-UP LABORER....$ 46.17 25.97 PLASTER TENDER..............$ 48.72 25.97 Work on a swing stage scaffold: $1.00 per hour additional. ---------------------------------------------------------------- PAIN0036-001 07/01/2023 Rates Fringes Painters: (Including Lead Abatement) (1) Repaint (excludes San Diego County)...............$ 29.59 17.12 (2) All Other Work..........$ 38.52 18.64 REPAINT of any previously painted structure. Exceptions: work involving the aerospace industry, breweries, commercial recreational facilities, hotels which operate commercial establishments as part of hotel service, and sports facilities. ---------------------------------------------------------------- PAIN0036-006 09/01/2024 Rates Fringes DRYWALL FINISHER/TAPER Antelope Valley North of Page 445 of 572 65270.00504\44133326.4 - 96 - the following Boundary: Kern County Line to Hwy. #5, South on Hwy. #5 to Hwy. N2, East on N2 to Palmdale Blvd., to Hwy. #14, South to Hwy. #18, East to Hwy. #395...........$ 45.20 26.82 Remainder of Los Angeles County......................$ 49.33 26.82 ---------------------------------------------------------------- PAIN0036-015 01/01/2025 Rates Fringes GLAZIER..........................$ 53.05 30.64 FOOTNOTE: Additional $1.25 per hour for work in a condor, from the third (3rd) floor and up Additional $1.25 per hour for work on the outside of the building from a swing stage or any suspended contrivance, from the ground up ---------------------------------------------------------------- PAIN1247-002 01/01/2025 Rates Fringes SOFT FLOOR LAYER.................$ 45.15 19.43 ---------------------------------------------------------------- PLAS0200-009 08/03/2022 Rates Fringes PLASTERER........................$ 47.37 19.64 ---------------------------------------------------------------- PLAS0500-002 07/01/2025 Rates Fringes CEMENT MASON/CONCRETE FINISHER...$ 47.70 27.07 ---------------------------------------------------------------- PLUM0016-001 09/01/2025 Rates Fringes PLUMBER/PIPEFITTER Work ONLY on new additions Page 446 of 572 65270.00504\44133326.4 - 97 - and remodeling of bars, restaurant, stores and commercial buildings not to exceed 5,000 sq. ft. of floor space.................$ 59.85 25.83 Work ONLY on strip malls, light commercial, tenant improvement and remodel work........................$ 44.29 24.16 All other work except work on new additions and remodeling of bars, restaurant, stores and commercial buildings not to exceed 5,000 sq. ft. of floor space and work on strip malls, light commercial, tenant improvement and remodel work........................$ 61.73 26.81 ---------------------------------------------------------------- * PLUM0345-001 09/01/2025 Rates Fringes PLUMBER Landscape/Irrigation Fitter.$ 44.75 26.20 Sewer & Storm Drain Work....$ 48.84 23.58 ---------------------------------------------------------------- ROOF0036-002 08/01/2025 Rates Fringes ROOFER...........................$ 52.63 20.73 FOOTNOTE: Pitch premium: Work on which employees are exposed to pitch fumes or required to handle pitch, pitch base or pitch impregnated products, or any material containing coal tar pitch, the entire roofing crew shall receive $1.75 per hour ""pitch premium"" pay. ---------------------------------------------------------------- SFCA0669-013 01/01/2024 DOES NOT INCLUDE THE CITY OF POMONA, CATALINA ISLAND, AND THAT PART OF LOS ANGELES COUNTY WITHIN 25 MILES OF THE CITY LIMITS Page 447 of 572 65270.00504\44133326.4 - 98 - OF LOS ANGELES: Rates Fringes SPRINKLER FITTER.................$ 45.31 27.91 ---------------------------------------------------------------- SFCA0709-005 09/01/2025 THE CITY OF POMOMA, CATALINA ISLAND, AND THAT PART OF LOS ANGELES COUNTY WITHIN 25 MILES OF THE CITY LIMITS OF LOS ANGELES: Rates Fringes SPRINKLER FITTER (Fire)..........$ 58.60 33.65 ---------------------------------------------------------------- SHEE0105-002 01/01/2025 LOS ANGELES (South of a straight line between Gorman and Big Pines including Catalina Island) Rates Fringes SHEET METAL WORKER (1) Light Commercial: Work on general sheet metal and heating and AC up to 4000 sq ft.......................$ 35.57 10.63 (2) Modernization : Excluding New Construction - Under 5000 sq. ft. Does not include modification, upgrades, energy management, or conservation improvements of central heating and AC equpment....................$ 34.17 10.86 ---------------------------------------------------------------- SHEE0105-003 01/01/2025 LOS ANGELES (South of a straight line drawn between Gorman and Big Pines)and Catalina Island, INYO, KERN (Northeast part, East of Hwy 395), MONO ORANGE, RIVERSIDE, AND SAN BERNARDINO COUNTIES Page 448 of 572 65270.00504\44133326.4 - 99 - Rates Fringes SHEET METAL WORKER (1) Commercial - New Construction and Remodel work........................$ 59.31 30.43 (2) Industrial work including air pollution control systems, noise abatement, hand rails, guard rails, excluding aritechtural sheet metal work, excluding A-C, heating, ventilating systems for human comfort...$ 56.95 30.04 ---------------------------------------------------------------- SHEE0105-004 07/01/2023 KERN (Excluding portion East of Hwy 395) & LOS ANGELES (North of a straight line drawn between Gorman and Big Pines including Cities of Lancaster and Palmdale) COUNTIES Rates Fringes SHEET METAL WORKER...............$ 45.98 29.24 ---------------------------------------------------------------- TEAM0011-002 07/01/2025 Rates Fringes TRUCK DRIVER GROUP 1....................$ 41.59 35.69 GROUP 2....................$ 41.74 35.69 GROUP 3....................$ 41.87 35.69 GROUP 4....................$ 42.06 35.69 GROUP 5....................$ 42.09 35.69 GROUP 6....................$ 42.12 35.69 GROUP 7....................$ 42.37 35.69 GROUP 8....................$ 42.62 35.69 GROUP 9....................$ 42.82 35.69 GROUP 10....................$ 43.12 35.69 GROUP 11....................$ 43.62 35.69 GROUP 12....................$ 44.05 35.69 Page 449 of 572 65270.00504\44133326.4 - 100 - WORK ON ALL MILITARY BASES: PREMIUM PAY: $3.00 per hour additional. [29 palms Marine Base, Camp Roberts, China Lake, Edwards AFB, El Centro Naval Facility, Fort Irwin, Marine Corps Logistics Base at Nebo & Yermo, Mountain Warfare Training Center, Bridgeport, Point Arguello, Point Conception, Vandenberg AFB] TRUCK DRIVERS CLASSIFICATIONS GROUP 1: Truck driver GROUP 2: Driver of vehicle or combination of vehicles - 2 axles; Traffic control pilot car excluding moving heavy equipment permit load; Truck mounted broom GROUP 3: Driver of vehicle or combination of vehicles - 3 axles; Boot person; Cement mason distribution truck; Fuel truck driver; Water truck - 2 axle; Dump truck, less than 16 yds. water level; Erosion control driver GROUP 4: Driver of transit mix truck, under 3 yds.; Dumpcrete truck, less than 6-1/2 yds. water level GROUP 5: Water truck, 3 or more axles; Truck greaser and tire person ($0.50 additional for tire person); Pipeline and utility working truck driver, including winch truck and plastic fusion, limited to pipeline and utility work; Slurry truck driver GROUP 6: Transit mix truck, 3 yds. or more; Dumpcrete truck, 6-1/2 yds. water level and over; Vehicle or combination of vehicles - 4 or more axles; Oil spreader truck; Dump truck, 16 yds. to 25 yds. water level GROUP 7: A Frame, Swedish crane or similar; Forklift driver; Ross carrier driver GROUP 8: Dump truck, 25 yds. to 49 yds. water level; Truck repair person; Water pull - single engine; Welder GROUP 9: Truck repair person/welder; Low bed driver, 9 axles or over Page 450 of 572 65270.00504\44133326.4 - 101 - GROUP 10: Dump truck - 50 yds. or more water level; Water pull - single engine with attachment GROUP 11: Water pull - twin engine; Water pull - twin engine with attachments; Winch truck driver - $1.25 additional when operating winch or similar special attachments GROUP 12: Boom Truck 17K and above ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at https://www.dol.gov/agencies/whd/government-contracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (iii)). ---------------------------------------------------------------- The body of each wage determination lists the classifications and wage rates that have been found to be prevailing for the Page 451 of 572 65270.00504\44133326.4 - 102 - type(s) of construction and geographic area covered by the wage determination. The classifications are listed in alphabetical order under rate identifiers indicating whether the particular rate is a union rate (current union negotiated rate), a survey rate, a weighted union average rate, a state adopted rate, or a supplemental classification rate. Union Rate Identifiers A four-letter identifier beginning with characters other than ""SU"", ""UAVG"", ?SA?, or ?SC? denotes that a union rate was prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2024. PLUM is an identifier of the union whose collectively bargained rate prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. The date, 07/01/2024 in the example, is the effective date of the most current negotiated rate. Union prevailing wage rates are updated to reflect all changes over time that are reported to WHD in the rates in the collective bargaining agreement (CBA) governing the classification. Union Average Rate Identifiers The UAVG identifier indicates that no single rate prevailed for those classifications, but that 100% of the data reported for the classifications reflected union rates. EXAMPLE: UAVG-OH-0010 01/01/2024. UAVG indicates that the rate is a weighted union average rate. OH indicates the State of Ohio. The next number, 0010 in the example, is an internal number used in producing the wage determination. The date, 01/01/2024 in the example, indicates the date the wage determination was updated to reflect the most current union average rate. A UAVG rate will be updated once a year, usually in January, to reflect a weighted average of the current rates in the collective bargaining agreements on which the rate is based. Survey Rate Identifiers The ""SU"" identifier indicates that either a single non-union Page 452 of 572 65270.00504\44133326.4 - 103 - rate prevailed (as defined in 29 CFR 1.2) for this classification in the survey or that the rate was derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As a weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SUFL2022-007 6/27/2024. SU indicates the rate is a single non-union prevailing rate or a weighted average of survey data for that classification. FL indicates the State of Florida. 2022 is the year of the survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. The date, 6/27/2024 in the example, indicates the survey completion date for the classifications and rates under that identifier. ?SU? wage rates typically remain in effect until a new survey is conducted. However, the Wage and Hour Division (WHD) has the discretion to update such rates under 29 CFR 1.6(c)(1). State Adopted Rate Identifiers The ""SA"" identifier indicates that the classifications and prevailing wage rates set by a state (or local) government were adopted under 29 C.F.R 1.3(g)-(h). Example: SAME2023-007 01/03/2024. SA reflects that the rates are state adopted. ME refers to the State of Maine. 2023 is the year during which the state completed the survey on which the listed classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. The date, 01/03/2024 in the example, reflects the date on which the classifications and rates under the ?SA? identifier took effect under state law in the state from which the rates were adopted. ----------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1) Has there been an initial decision in the matter? This can be: a) a survey underlying a wage determination b) an existing published wage determination c) an initial WHD letter setting forth a position on a wage determination matter d) an initial conformance (additional classification Page 453 of 572 65270.00504\44133326.4 - 104 - and rate) determination On survey related matters, initial contact, including requests for summaries of surveys, should be directed to the WHD Branch of Wage Surveys. Requests can be submitted via email to davisbaconinfo@dol.gov or by mail to: Branch of Wage Surveys Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 Regarding any other wage determination matter such as conformance decisions, requests for initial decisions should be directed to the WHD Branch of Construction Wage Determinations. Requests can be submitted via email to BCWD-Office@dol.gov or by mail to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2) If an initial decision has been issued, then any interested party (those affected by the action) that disagrees with the decision can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Requests for review and reconsideration can be submitted via email to dba.reconsideration@dol.gov or by mail to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Page 454 of 572 65270.00504\44133326.4 - 105 - Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210. ================================================================ END OF GENERAL DECISION" Page 455 of 572 1 Brandon Araujo Subject:FW: Grant Award Modification for an award from DOJ is Approved From: do-not-reply@usdoj.gov <do-not-reply@usdoj.gov> Sent: Monday, August 18, 2025 5:43 AM To: Joshua Droz <jdroz@hermosabeach.gov>; TAMMY.RICHARDSON2@USDOJ.GOV <TAMMY.RICHARDSON2@USDOJ.GOV>; Paul LeBaron <plebaron@hermosabeach.gov>; Joshua Droz <jdroz@hermosabeach.gov> Subject: Grant Award Modification for an award from DOJ is Approved The request for a Sole Source Approval grant award modification, GAM- 610528, for award number 15JCOPS-24-GG-02110-TECP under the solicitation FY24 COPS Technology and Equipment Program Invitational Solicitation is approved. Please log into DOJ's JustGrants system at JustGrants. For more information go to www.justicegrants.usdoj.gov JustGrants is operated under the U.S. Department of Justice Page 456 of 572 AWARD OF SOLE-SOURCE CONSTRUCTION CONTRACT TO AM-TEC TOTAL SECURITY, INC. FOR CIP 685 –REAL TIME CRIME CENTER Police Chief Landon Phillips October 28, 2025 Page 457 of 572 SUMMARY •The City of Hermosa Beach secured $963,000 in federal funding to establish a Real-Time Crime Center (RTCC) aimed at enhancing law enforcement response and community safety. The RTCC will integrate cameras, servers, and additional technology on vehicles, to provide real-time information for public safety operations. Page 458 of 572 With support from United States Representative Ted Lieu, the City of Hermosa Beach secured $963,000 in federal funding to establish the RTCC, which will enable officers real-time access to critical law enforcement data. Once fully operational, the RTCC will enhance the Hermosa Beach Police Department’s (HBPD) ability to response swiftly and effectively to criminal activity and critical incidents. RTCC technology will include a unified camera system, an integrated operating platform, and other hardware to access real-time information. BACKGROUND Page 459 of 572 DISCUSSION o A major component of the RTCC is renovating the antiquated camera, storage and viewer system. o Multiple camera systems are utilized, and significant amount of time is spend accessing all these systems. o Need to upgrade camera system and servers and merge them under a modernized platform that can sustain all cameras, new and old, in the department. Page 460 of 572 DISCUSSION o Staff worked with Am-Tec Total Security to recognize strategic areas to install at intersections throughout the City. Provides additional support for officers in investigations, responding to calls, and deterring criminal activities o Incorporate four urgently needed servers to maintain current and future storage needs Page 461 of 572 PROCUREMENT APPROACH o Seamless Integration –Wisenet Wave is the newest platform recently implemented. Training was provided to Department personnel and proven to be user-friendly and navigable. Introducing another software system can hinder efficiency and collaboration. o Cost Efficiency –Wave software was one-time purchase and registrations can be transferrable. There are no reoccurring fees compared to other vendors. Only ongoing cost is maintenance at a quarterly basis. All cameras have warranty and Am-Tec is responsible for replacements if needed. Page 462 of 572 PROCUREMENT APPROACH o Existing equipment –Am-Tec is familiarized with the multiple camera systems and have worked on implementing them into new Wave software. Am-Tec is aware of what is required to merge all camera systems and preliminary implementation process.o Consistency and Reliability –Am-Tec is very responsive and attentive, and works closely with management to guarantee any request at a quick rate of time. Their understanding of the project has gained the trust and rapport from the Department. Page 463 of 572 PROCUREMENT APPROACH o Continuing with Am-Tec ensures that current and future cameras will be on same software system to better manage footage and files. o If another vendor was selected, it would introduce yet another camera system and affect existing operational efficiency. o Due to federal grant requirements, prior written approval from COPS was required to move forward with any contract over $250,000. o Am-tec is the approved vendor. Page 464 of 572 FISCAL IMPACT o The Real-Time Crime Center CIP Project 685 is included in the FY 2025-26 Adopted Budget in the Fund 150 Grants Fund o Recommended purchase of $494,819.79 with a 10% contingency for a total of $544,301.77. o 4 servers o 18 cameras o Mobile Command Center o Radio equipment o Cables and conduits o Installation and labor Page 465 of 572 RECOMMENDATION 1.Adopt City staff findings and award a construction contract for CIP Project 685 –Real-time Crime Center to Am-Tec Total Security, Inc. on a sole-source basis in the amount of $494,819.79; 2.Authorize the Director of Public Works to establish a project contingency amount of $49,481.98 and to approve contract change orders up to the amount of the approved project contingency; 3.Determine that Capital Improvement Program (“CIP”) Project 685 –Real-time Crime Center Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 153011 (Existing Facilities); Page 466 of 572 RECOMMENDATION 4. Adopt the attached resolution entitled “A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of Capital Improvement Program Project 685 -Real-time Crime Center Project Pursuant to Government Code Section 830, Establishing a Project Payment Account, and Awarding a Sole-Source Contract to Am-tec Total Security, Inc.” ; 5. Authorize the City Manager to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and 6. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project and the City Clerk to record the document with Los Angeles County Page 467 of 572 City of Hermosa Beach | Page 1 of 3 Meeting Date: October 28, 2025 Staff Report No. 25-PW-077 Honorable Mayor and Members of the Hermosa Beach City Council APPROVE FOURTH AMENDMENT TO AGREEMENT FOR ON-CALL CIVIL ENGINEERING DESIGN SERVICES WITH CIVIL WORKS ENGINEERS, INC. (CWE) (Public Works Director Joe SanClemente) Recommended Action: Staff recommends City Council: 1. Approve the proposed fourth amendment to agreement with Civil Works Engineers, Inc. (CWE), to provide on-call civil engineering services extending the term to December 03, 2026 and increasing the not-to-exceed contract amount from $300,000 to $530,000; 2. Appropriate $150,000 for Capital Improvement Program (CIP) 699 Parking Structure Lot C Improvements in the RTI Undersea Cable Fund 190; and 3. Authorize the City Manager to execute the proposed amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreement subject to approval by the City Attorney. Executive Summary: At its December 17, 2019, meeting, City Council awarded a professional services agreement to CWE, to provide on-call civil engineering design services. The term for this agreement is currently set to expire on December 03, 2025. Staff requests approval of the proposed amendment to extend the term of the agreement to December 03, 2026, and increase the not-to-exceed contract amount from $300,000 to $530,000 to ensure completion of ongoing work efforts with CWE, in support of Capital Improvement Program (CIP) CIP 699 Parking Structure (Lot C) Improvements. The CWE design team is providing urgent structural assessment and design support services to address additional structural repair needs identified during construction. Background: The Public Works Department relies on third-party professionals to provide civil engineering design services in support of the CIP. On December 17, 2019, the City Council approved an award for a professional services agreement to CWE for $300,000 to provide on-call civil engineering services. The contract is now reaching its spending limit and will be insufficient to complete ongoing work. The term for this agreement is also currently set to expire on December 03, 2025. The contract has been previously Page 468 of 572 City of Hermosa Beach | Page 2 of 3 extended; however, further extension of the term or increase in the agreement requires Council Approval. Past Council Action Meeting Date Description December 17, 2019 City Council awarded a Professional Services Agreement to CWE, Inc. Discussion: Staff requests approval of the proposed amendment to extend the term of the agreement to December 3, 2026, and increase the not-to-exceed contract amount from $300,000 to $530,000 to ensure completion of ongoing work efforts with CWE. CWE is currently providing on-call engineering construction support services for CIP 699 Parking Structure (Lot C) Improvements. Staff requires the services of CWE, the designer of record, to provide critical ongoing construction support services for Parking Lot C, including assessment of unanticipated structural issues identified during construction, structural observations, submittal review, and responding to requests for information (RFIs) requiring specialized assistance. The additional one-year time extension and contract funding is anticipated to be sufficient to complete the ongoing tasks pending identification of any further structural issues identified during this phase of work. Fiscal Impact: Approval of this amendment will extend the agreement with CWE through December 3, 2026, and increase the not-to-exceed contract amount by $230,000 from $300,000 to $530,000. Funds for this work are budgeted in the CIP 699 Project Budget and may be supplemented from other sources including but not limited to the Public Works Administration Contract Services Account. Staff is requesting to appropriate $150,000 in the RTI Undersea Cable Fund 190 to cover the additional contract authority. This will provide the necessary flexibility to advance urgent structural engineering support services to address unforeseen issues identified during construction. Agreement Request Agreement Request Amount FY 2025-26 Budget Dept. Account # Total Contract Amount CWE $230,000 Various Funds; XXX-8699-4201 PW Admin: 001-4202-4201 $230,000 Page 469 of 572 City of Hermosa Beach | Page 3 of 3 Attachments: 1. Professional Services Agreement with CWE 2. First Amendment to the Agreement with CWE 3. Second Amendment to the Agreement with CWE 4. Third Amendment to the Agreement with CWE 5. Proposed Fourth Amendment to the Agreement with CWE Respectfully Submitted by: Karla Vargas, Assistant Engineer, Concur: Saad Malim, City Engineer Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 470 of 572 Page 471 of 572 Page 472 of 572 Page 473 of 572 Page 474 of 572 Page 475 of 572 Page 476 of 572 Page 477 of 572 Page 478 of 572 Page 479 of 572 Page 480 of 572 Page 481 of 572 Page 482 of 572 Page 483 of 572 Page 484 of 572 Page 485 of 572 Page 486 of 572 Page 487 of 572 Page 488 of 572 Page 489 of 572 FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL CIVIL ENGINEERING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND CIVIL WORKS ENGINEERING (CWE) This First Amendment to the Agreement for Professional Services to provide On- Call Civil Engineering Services (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Civil Works Engineers (CWE) (“CONSULTANT”) as of December 3, 2022. RECITALS A. City and Consultant are parties to Agreement dated December 2, 2019 (the “Agreement”) by which City engaged Consultant to provide On-Call Civil Engineering services for the City. B. City and Consultant now desire to amend the Agreement in order to extend the term of the Agreement to expire on December 3, 2023. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 7 of the Agreement is amended to read as follows: TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 3, 2023, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ________________________________ _______________________________ Suja Lowenthal, City Manager Vik Bapna ATTEST: APPROVED AS TO FORM: _________________________________ ____________________________________ Myra Maravilla, City Clerk Patrick Donegan, City Attorney DocuSign Envelope ID: 641E1F38-33F3-4B08-85A8-4DB2B1520666 Page 490 of 572 SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL CIVIL ENGINEERING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND CIVIL WORKS ENGINEERING (CWE) This Second Amendment to the Agreement for Professional Services to provide On-Call Civil Engineering Services (“Second Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Civil Works Engineers (CWE) (“CONSULTANT”) as of December 3, 2023. RECITALS A. City and Consultant are parties to Agreement dated December 2, 2019 (the “Agreement”) by which City engaged Consultant to provide On-Call Civil Engineering services for the City. B. City and Consultant now desire to amend the Agreement in order to extend the term of the Agreement to expire on December 3, 2024. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 7 of the Agreement is amended to read as follows: TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 3, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ________________________________ _______________________________ Suja Lowenthal, City Manager Vik Bapna ATTEST: APPROVED AS TO FORM: _________________________________ ____________________________________ Myra Maravilla, City Clerk Patrick Donegan, City Attorney DocuSign Envelope ID: 9B1F574D-7657-4636-AF5F-CC85E16B7B3D Page 491 of 572 THIRD AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ON-CALL CIVIL ENGINEERING SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND CIVIL WORKS ENGINEERING (CWE) This Third Amendment to the Agreement for Professional Services to provide On-Call Civil Engineering Services (“Third Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Civil Works Engineers (CWE) (“CONSULTANT”) as of December 3, 2024. RECITALS A. City and Consultant are parties to Agreement dated December 2, 2019 (the “Agreement”) by which City engaged Consultant to provide On-Call Civil Engineering services for the City. B. City and Consultant now desire to amend the Agreement in order to extend the term of the Agreement to expire on December 3, 2025. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 7 of the Agreement is amended to read as follows: TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 3, 2025, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ________________________________ _______________________________ Suja Lowenthal, City Manager Vik Bapna, Principal ATTEST: APPROVED AS TO FORM: _________________________________ ____________________________________ Myra Maravilla, City Clerk Patrick Donegan, City Attorney Docusign Envelope ID: E0F9F253-4D7B-478E-AFAA-4EE3E82D4643 Page 492 of 572 Page 1 of 2 FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND CIVIL WORKS ENGINEERING This Fourth Amendment to the Professional Services Agreement for on-call civil engineering services (“Fourth Amendment”) is made and entered into as of October 28th, 2025 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and Civil Works Engineering (a California corporation with its principal place of business at 1561 East Orangethorpe Avenue, Suite 240, Fullerton, California 92831) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”. RECITALS A. The Parties entered an agreement dated December 2, 2019 (“Agreement”), for Consultant to provide on-call civil engineering services (“Services”); and B. The Parties amended the Agreement (on December 3, 2022; October 11, 2023; and December 3, 2024) to extend the term to December 3, 2025. C. The Parties now desire to amend the Agreement a fourth time in order to extend the term and increase the compensation for the continued performance of the Services. NOW, THEREFORE, the Parties mutually agree as follows: AGREEMENT 1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference. 2. Amendment. The Agreement is hereby amended as follows: a. Consideration and Compensation. Section 1.C is amended by replacing the not to exceed amount of “$300,000” with the amount “$530,000”. b. Term of Agreement. Section 7 is amended by replacing the amended expiration date of “December 3, 2025” with the new expiration date of “December 3, 2026”. 3. Continuing Effect of Agreement. Except as amended by this Fourth Amendment, all provisions of the Agreement shall remain in full force and effect; and shall govern the actions of the Parties under this Fourth Amendment. Whenever the term “Agreement” appears in the Page 493 of 572 Page 2 of 2 original Agreement from and after the date of this Fourth Amendment, it shall mean the Agreement as amended by this Fourth Amendment. 4. Electronic Transmission. A manually signed copy of this Fourth Amendment which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Fourth Amendment for all purposes. This Fourth Amendment may be signed using an electronic signature. 5. Counterparts. This Fourth Amendment may be signed in counterparts, each of which shall constitute an original. IN WITNESS WHEREOF, the Parties hereto have executed this Fourth Amendment on the Effective Date. CITY OF HERMOSA BEACH APPROVED BY: Steve Napolitano Interim City Manager Attested By: Myra Maravilla City Clerk APPROVED AS TO FORM: Best Best & Krieger LLP Interim City Attorney CIVIL WORKS ENGINEERING Vik Bapna Page 494 of 572 APPROVE FOURTH AMENDMENT TO AGREEMENT FOR ON-CALL CIVIL ENGINEERING DESIGN SERVICES WITH CIVIL WORKS ENGINEERS, INC. (CWE) OCTOBER 28, 2025 Page 495 of 572 Background Public Works relies on third-party professionals for civil engineering design services in support of the CIP. On December 17, 2019, City Council approved a $300,000 professional services agreement with CWE, Inc. for on-call civil engineering services. The contract is nearing its spending limit and will be insufficient for ongoing work. The term expires December 3, 2025. Any further extension or increase requires Council approval. Page 496 of 572 Discussion CWE is currently providing on-call engineering construction support for CIP 699 – Parking Structure (Lot C) Improvements as the designer of record, assisting with: Assessment of unanticipated structural issues Structural observations and submittal reviews Responses to RFIs requiring specialized expertise The additional one-year extension and funding are anticipated to be sufficient to complete ongoing tasks, pending any new structural issues identified during construction. Page 497 of 572 Recommendation Approve the fourth amendment to agreement CWE, to provide on-call civil engineering services extending the term to December 03, 2026 and increasing the not-to-exceed contract amount from $300,000 to $530,000; Appropriate $150,000 for Capital Improvement Program (CIP) 699 Parking Structure Lot C Improvements in the RTI Undersea Cable Fund 190; and Authorize City Manager to execute the amendment, approve minor modifications if necessary, and execute all related documents, with City Clerk attesting subject to approval by City Attorney. Page 498 of 572 City of Hermosa Beach | Page 1 of 5 Meeting Date: October 28, 2025 Staff Report No. 25-CMO-069 Honorable Mayor and Members of the Hermosa Beach City Council UPDATE ON HOMELESSNESS EFFORTS (Senior Management Analyst Sara Russo) Recommended Action: Staff recommends City Council receive and file the report. Executive Summary: The City of Hermosa Beach partners with local and regional agencies to provide life- changing services to homeless individuals throughout the South Bay. As a result of a collaborative, regional effort, homeless individuals in Hermosa Beach have access to tailored services through an outreach and dispatch hotline, in-person engagement with service professionals, housing/shelter assistance, employment assistance and mental health services. Background: The City has taken a strategic and regional approach to address homelessness. By working with the City's regional partners at the South Bay Cities Council of Governments (SBCCOG) and others, the City has begun to direct individuals experiencing homelessness to resources in the South Bay region. The Hermosa Beach Police Department has also been responsive to concerns and continues to actively monitor incidents while respecting the rights of homeless individuals and ensuring public safety. Hermosa Beach has previously launched a number of ongoing initiatives to comprehensively and responsibly address the root causes of homelessness within the community. These initiatives, which are coordinated by the City Manager’s Office and funded almost entirely by partnerships and grant funding with minimal impact to the City’s general fund, include:  Housing Initiative Court: Every month, individuals experiencing homelessness can attend Housing Initiative Court to avoid prosecution for nonviolent offenses by accepting judge-mandated services that can eventually lead to placement in housing. Through the Court, which is offered in partnership with the City of Redondo Beach, people experiencing homelessness can ask a judge to dismiss their outstanding warrants issued by Hermosa Beach and Redondo Beach in Page 499 of 572 City of Hermosa Beach | Page 2 of 5 exchange for their successful participation in programs and services intended to improve their mental health, provide substance abuse counseling, assist them in seeking employment and eventually help them transition into permanent housing. The City secured funding to launch this program, which also offers onsite services for people experiencing homelessness, through a Measure H grant application.  Mobile Crisis Response: The City received a $1 million federal grant from Representative Ted Lieu, for a mobile crisis response team which handled mental health and homelessness calls with trained civilians offering compassionate support. This pilot program replaced police in non-emergency situations involving homelessness and mental health needs. The program ended September 29, 2025, due to the grant period ending.  Coordinated Entry System and Regular Outreach and Engagement: The City collaborated with Los Angeles County’s Coordinated Entry System (CES) and Harbor Interfaith Services to provide essential services to those in need. The CES directly connected people with a host of services based on their individual situations. Because individuals move between the beach cites, the City employed a regional approach to provide wraparound services covering the beach cities of Manhattan Beach, Redondo Beach, El Segundo and Hermosa Beach. Through daily communication and quarterly meetings, the partnership addressed specific needs and hotspots across the beach cities. This program was also supported with Measure H funds secured through the SBCCOG.  Homeless Population Census: Hermosa Beach, in partnership with Redondo Beach and City Net, conducts a detailed census to improve data on homelessness and guide response efforts. This information, along with data collected from the annual Point-in-Time count by the Los Angeles Homeless Services Authority, will be used to inform the City’s efforts and track the impacts of its existing programs and services. This program was also secured through partnership at no cost to the City.  Mental Health Evaluation Team: The Hermosa Beach Police Department works closely with local law enforcement agencies and a dedicated mental health clinician provided through the County’s Mental Health Evaluation Team (MET) to jointly manage mental health crises and homelessness issues.  Safe Parking Program: The City’s FY2025 budget includes funding to explore partnerships to create a safe parking program, providing secure parking spots and on-site services for vehicle dwellers.  Functional Zero Homeless Initiative: As part of its ongoing efforts to address local homelessness and offer comprehensive support to those in need, Hermosa Page 500 of 572 City of Hermosa Beach | Page 3 of 5 Beach’s City Council has approved a partnership with the SBCCOG to join the organization’s Functional Zero Street Homelessness program, a data-driven approach aimed at reducing homelessness in the Hermosa community and across Los Angeles County. The SBCCOG’s Functional Zero program is designed to give South Bay cities a goal based on homelessness data collected and analyzed weekly. To achieve Functional Zero, the number of individuals placed in interim or permanent housing must be greater than the number of individuals who become homeless over a six-month period, and the homeless population must have a median duration on the streets of less than 90 days.  Enforcing Public Camping and Loitering Regulations: In line with the recent Supreme Court Grants Pass decision, local laws prohibit camping or sleeping in vehicles on public streets and overnight camping on the beach. Hermosa Beach also enforces laws that prevent loitering in public spaces that obstruct pedestrian movement or cause quality of life impacts.  Department of Mental Health, Universal Entry Referral: Community members can submit a form to create a referral for specialty mental health services through the Los Angeles County Department of Mental Health (DMH). The referral is based on information provided by the submitter. Community members who submit referrals are expected to coordinate closely with the assigned mental health team. To date, the City Manager’s office has submitted thirteen referrals. Staff will be unable to monitor these referrals due to the Health Insurance Portability and Accountability Act (HIPAA).  Beach Cities Case Management: Starting mid-October 2025, through the SBCCOG, a new provider, HERO Community Services, will begin to provide case management services for those individuals and families experiencing homelessness in the beach cities. This program is supported through Measure A funds. Past Council Actions Meeting Date Description September 10, 2024 Councilmember Detoy requested, and Mayor Pro Tem Seamann and Mayor Francois supported, a future agenda item regarding the City’s current regulations on public camping and possible regulatory options in light of the Grants Pass decision. October 8, 2024 City Council gave direction to bring back a comprehensive Hermosa Beach Municipal Code amendment to regulate camping in public places in light of the recent Grants Pass decision. Page 501 of 572 City of Hermosa Beach | Page 4 of 5 Meeting Date Description February 25, 2025 The City Council introduced on first reading and waived full reading of the ordinance and directed certain changes regarding the violation section. March 11, 2025 The City Council waived the second reading and adopted Ordinance No. 25-1486. September 30, 2025 Councilmember Jackson requested, and Mayor Seamann supported a future informational agenda item regarding an update on the City’s homelessness programs, funding and car camping. Discussion: HbCares At its December 12, 2023 City Council meeting, City Council awarded a professional services agreement to Los Angeles Center for Alcohol and Drug Abuse (L.A. CADA) to provide mobile mental health and crisis response services due to the City being a recipient of a federal grant. With the City, L.A CADA implemented a crisis response pilot program to complement existing outreach and engagement efforts to improve outcomes for persons experiencing homelessness in Hermosa Beach. The original grant and contract dates were set to expire September 29, 2024, however, staff applied for and was awarded a one year no-cost extension from the granting agency. On September 29, 2025 the HbCares program ended due to lack of continued funding. Although the HbCares program has ended, through the City’s partnership with the SBCCOG, HERO Community Services will play a vital role in ensuring momentum is maintained for those individuals experiencing homelessness in the community. This new partnership aims to provide an elaborate set of support services that will hopefully allow the City to achieve Functional Zero. Staff will continue to apply for grant funds and will work to collaborate with other cities and the SBCCOG to seek additional Measure A funds for our homelessness initiatives for next fiscal year. Camping Ordinance The City Council adopted Ordinance No. ORD-25-1486 on March 11, 2025, that repealed Hermosa Beach Municipal Code (“HBMC”) sections 12.28.010(H) and 12.20.240 and added chapter 12.40 regulating camping in public areas. This Ordinance includes camping in public areas in the City (including in vehicles) and the blocking of public access by those sleeping, laying, or placing personal property in the City. Since the adoption of the ordinance, there have been fifty-seven calls for service with the word “camping” noted in the call. Of those calls, officers issued a total of sixteen citations Page 502 of 572 City of Hermosa Beach | Page 5 of 5 and four of those calls resulted in physical arrest. The physical arrests were made to repeat offenders. The Police Department continues responding to homelessness calls and monitoring incidents while ensuring public safety for the community. Police officers remain diligent to working with homeless individuals to provide them with outreach and check on their overall wellbeing. The police will also continue arresting or citing homelessness individuals who are repeat or egregious violators of the law or City’s municipal codes. Fiscal Impact: There is no fiscal impact associated with the recommended action. Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Landon Phillips, Police Chief Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 503 of 572 HOMELESSNESS UPDATE City of Hermosa Beach Page 504 of 572 Background •The City has taken a strategic and regional approach to address homelessness. •Hermosa Beach has previously launched several ongoing initiatives to address the root causes of homelessness within the community. •These initiatives,which are coordinated by the City Manager’s Office are funded almost entirely by partnerships and grant funding with minimal impact to the City’s general fund. Page 505 of 572 INITIATIVES •Housing Court •Mobile Crisis Response •Coordinated Entry System and Regular Outreach andEngagement •Homeless Population Census •Mental Health Evaluation Team •Safe Parking Program •Functional Zero Homeless Initiative •Enforcing Public Camping and Loitering Regulations •Department of Mental Health,Universal Entry Referral •Beach Cities Case Management Page 506 of 572 HBCARES •Received a $1 million dollar grant from Congressman Ted Lieu. •Awarded contract to L.A. CADA to provide mobile mental health and crisis response. •Granted a 1 year no-cost extension; program original end date was September 29, 2024. •Program ended September 29, 2025 due to lack of continued funding. •Staff will continue to seek out for and apply to grant opportunities as they become available. •A new homeless outreach provider, HERO Community Service, will provide support services to individuals experiencing homelessness. Page 507 of 572 CAMPING IN PUBLIC PLACES •Since the adoption of Ordinance No.ORD-25-1486 there have been: o 57 calls for service related to the word “camping” o 16 citations o 4 arrests •Police officers remain diligent to working with homeless individuals to provide them with outreach and will continue arresting or citing individuals who are repeat violators of the law or City’s municipal codes. Page 508 of 572 Recommendation •Receive and file the report. Page 509 of 572 City of Hermosa Beach | Page 1 of 4 Meeting Date: October 28, 2025 Staff Report No. 25-CCO-042 Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE TO AMEND SECTIONS OF TITLE 2 OF THE HERMOSA BEACH MUNICIPAL CODE TO UPDATE THE TERMS OF OFFICE, APPOINTMENT, AND RESPONSIBILITIES OF CITY COMMISSIONS CEQA: Determining the ordinance is not a project under the California Environmental Quality Act (City Clerk Myra Maravilla) Recommended Action: Staff recommends City Council: 1. Introduce by title only and waive first reading of an ordinance (Attachment 1) titled “An ordinance of the City Council of the City of Hermosa Beach amending various sections of Title 2 of the Hermosa Beach Municipal Code to update the terms of office, appointment, and responsibilities of City Commissions and determining the Ordinance is not a project under the California Environmental Quality Act;” and 2. Shorten the current terms of the Civil Service Board by 15 days and the Public Works Commission by four months to align all commission terms with the new end date of June 30. Executive Summary: The City Council appoints members to four-year terms for the City’s four commissions:  Civil Service Board;  Parks, Recreation & Community Resources Advisory Commission;  Planning Commission; and  Public Works Commission. Currently, each commission has different start and end dates (Attachment 2), requiring multiple recruitments and interviews throughout the year. To improve efficiency and consistency, staff recommends aligning all commission terms to run from July 1 to June 30 on staggered years. This will allow one annual recruitment cycle instead of several throughout the year. Background: The City Clerk’s office manages the recruitment and appointments for all City commissions. The current process includes:  Announcing upcoming vacancies via a City Council staff report; Page 510 of 572 City of Hermosa Beach | Page 2 of 4  Advertising openings in local media and through outreach such as social media, cable programming, and email blasts; and  Scheduling interviews and appointments by the City Council. Due to the varying commission term dates, this process must be repeated multiple times a year, creating unnecessary workload and scheduling challenges. In addition to updating the terms of office and appointment process for the City’s commissions, staff recommends revising Title 2 to remove references to the Design Review Board, as its duties are now part of the Planning Commission’s responsibilities and all remaining references have been deleted from the Hermosa Beach Municipal Code. Staff also recommends adding 12-inch tree removal to the Public Works Commission’s responsibilities, consistent with other sections of the HBMC, and deleting the outdated provision prohibiting members of the Hermosa Beach Community Center Foundation Board from serving on the Parks, Recreation and Community Resources Advisory Commission, since that Board no longer exists. Analysis: The City Clerk’s office is preparing for the launch of NetFile—a new system to manage online applications and commission onboarding. To ensure a seamless transition to the online platform, staff recommends first aligning all commission terms to the same new end date of June 30. to streamline its board and commission recruitments and onboarding. Before launching this system with online applications, provisions for the appointments, vacancies, absences, and terms of commission members should be aligned to enhance the efficiencies desired of this process. The proposed term alignment is as displayed in the chart below. Commission Current Terms Proposed Terms Civil Service Board August 1 – July 31 July 1 – June 30 Parks, Recreation & Community Resources Advisory Commission July 1 – June 30 No changes Planning Commission July 1 – June 30 No changes Public Works Commission November 1 – October 31 July 1 – June 30 Civil Service Board To align with the proposed schedule, current terms will end June 30 instead of July 15.  Kate Jones: June 30, 2026 (was July 15, 2026)  Ira Ellman and Robert Wolfe: June 30, 2027 (was July 15, 2027)  Douglas Collins and Anne Williams: June 30, 2028 (was July 15, 2028) Page 511 of 572 City of Hermosa Beach | Page 3 of 4 Parks, Recreation & Community Resources Advisory Commission This Parks, Recreation & Community Resources Advisory Commission is already aligned with the proposed terms.  Barbara Ellman and Traci Horowitz: June 30, 2027  E. Thomas Moroney, Todd Tullis, and Elka Worner: June 30, 2029 Planning Commission The Planning Commission is already aligned with the proposed terms.  Kate Hirsh and Peter Hoffman: June 30, 2027  Stephan Izant, Michael Flaherty, and Greg McNally: June 30, 2028 Public Works Commission To align with the proposed schedule, current terms will end June 30 instead of October 31.  Janice Brittain, Scott Hayes, and David Grethen: June 30, 2028, (was October 31, 2028)  Thor L. Legvold and Kathy Dunbabin: June 30, 2026 (was October 31, 2026) Future Recruitment Schedule Under the new alignment, all commission recruitments will occur once annually. Unexpected vacancies would pull from existing applications and presented to the City Council to interview and appoint.  March: Advertise upcoming vacancies  May: Conduct interviews and appointments  July 1: Terms begin Planned Recruitment Schedule 2026: 2 Public Works Commission, 1 Civil Service Board 2027: 2 Parks, Recreation & Community Resources Advisory Commission, 2 Civil Service Board 2028: 3 Public Works Commission, 2 Civil Service Board 2029: 3 Parks, Recreation & Community Resources Advisory Commission Fiscal Impact: There is no fiscal impact associated with the recommended action. Attachments: 1. Draft Ordinance 2. Local Appointments List Link: Link to October 14, 2025 eComment Report Page 512 of 572 City of Hermosa Beach | Page 4 of 4 Respectfully Submitted by: Myra Maravilla, City Clerk Concur: Brandon Walker, Administrative Services Director Concur: Alison Becker, Community Development Director Concur: Lisa Nichols, Community Resources Director Concur: Joe SanClemente, Public Works Director Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney Approved: Steve Napolitano, Interim City Manager Page 513 of 572 Page 1 of 3 ORD NO. ORD-25- CITY OF HERMOSA BEACH ORDINANCE NO. ORD-25- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING VARIOUS SECTIONS OF TITLE 2 OF THE HERMOSA BEACH MUNICIPAL CODE TO UPDATE THE TERMS OF OFFICE, APPOINTMENT, AND RESPONSIBILITIES OF CITY COMMISSIONS AND DETERMINING THE ORDINANCE IS NOT A PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT RECITALS WHEREAS, the City of Hermosa Beach (“City”) City Council is empowered to establish rules for governance and create advisory boards and commissions pursuant to California Government Code Sections 36501, 36505, and 36506; and WHEREAS, the City Council has created various City commissions and review boards (“Commissions”) under its general police powers and state statutory authority to assist with the administration of City business; and WHEREAS, the City Council desires to update the terms of office, appointment, and responsibilities of certain Commissions to ensure that the processes and procedures are consistent across the City; and WHEREAS, the City Council held a first reading and public hearing of this Ordinance at a regular meeting on October 14, 2025, and received written and oral testimony regarding the proposed code amendments. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference. SECTION 2. Amendment. The City Council hereby amends certain Chapters to Title 2 (Administration and Personnel) of the Municipal Code as follows: Page 514 of 572 Page 2 of 3 ORD NO. ORD-25- a. Chapter 2.28 (Parks, Recreation, and Community Resources Advisory Commission); Chapter 2.32 (Planning Commission); Chapter 2.76 (Civil Service); and Chapter 2.80 (Public Works Commission) are amended as set forth in Exhibit A, attached hereto and incorporated herein by reference. b. Chapter 2.36 (Design Review Board) is deleted in its entirety. SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to CEQA Guidelines section 15378 (b)(5) as an organization or administrative activity of the City because it will not result in direct or indirect physical changes in the environment. SECTION 4. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application; and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED and ADOPTED on this 28th day of October 2025. Rob Saemann PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA Page 515 of 572 Page 3 of 3 ORD NO. ORD-25- ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ Myra Maravilla Jason Baltimore City Clerk Interim City Attorney Page 516 of 572 Page 1 of 8 EXHIBIT A Page 517 of 572 Page 2 of 8 Chapter 2.28 (Parks, Recreation, and Community Resources Advisory Commission) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety: Chapter 2.28 Parks, Recreation and Community Resources Advisory Commission 2.28.010 Parks, recreation, and community resources advisory commission created–composition–Appointment of members. Pursuant to authority granted to the city council there is hereby created and established a parks, recreation, and community resources advisory commission composed of five members who are bona fide residents of the city and appointed by the city council. 2.28.020 Terms of members – vacancies. The members of the parks, recreation, and community resources advisory commission shall be appointed for a term of four years. If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council. Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal. In the event of a vacancy, whether scheduled or unscheduled, the City Clerk shall submit an item for said vacancy on the next City Council agenda. Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections. 2.28.021 Terms of office. Page 518 of 572 Page 3 of 8 The terms of office for members of the Parks, Recreation, and Community Resources Advisory Commission shall be staggered for a period of four years from July 1st through June 30th. 2.28.022 Meetings. The commission shall take formal action at their last meeting of the calendar year to set the meeting schedule for the following calendar year. The approved meeting schedule shall be available on the commission webpage. 2.28.040 Chairperson. The parks, recreation, and community resources advisory commission shall elect by majority vote one of its members to serve as chairperson for a period of one year. The chairperson may be re-elected to serve an additional term, or additional terms, upon a majority vote of approval. The chairperson shall continue to serve until a successor is duly elected and qualified. The duties of the chairperson shall be such as are usually carried by this type of officer on other boards and commissions as created in the city. 2.28.050 Meetings–quorum–absences–rules of procedure. The parks, recreation, and community resources advisory commission shall adopt rules and regulations to govern procedures and shall by a vote set a time for regular meetings which shall be held at least once a month. Special meetings may be held providing notice is given according to provisions contained in the Government Code of the state. A majority of the regular members shall constitute a quorum. All meetings shall be held in the community center or other designated city-owned facilities. All meetings of the commission and all hearings required to be held by the commission shall be public. 2.28.070 Duties and responsibilities. The duties and responsibilities of the commission shall include the following and such others as the city council may from time to time prescribe: A. Act in an advisory capacity to the city council in all matters pertaining to the department of community resources; and cooperate with other government agencies and civic groups in the advancement of sound leisure, cultural, social service and educational programming; B. Formulate policies on the services, programs and lease agreements of the department subject to the approval of the city council; C. Advise city council on all aspects of the various operations within the department; D. Make periodic inventories of programs, services and facilities including park areas, and interpret the needs of the public to the city council; Page 519 of 572 Page 4 of 8 E. Work with department staff in the preparation of the annual budget and capital improvement program including parkland development; F. Aid in establishing and recruiting community support groups for the department’s activities, programs and services; G. Aid in promoting and communicating the functions, programs and services of the department to the public; H. Aid in the formulation, promotion and development of fund raising programs for the department; I. Aid in the formulation, development and review of grant applications related to the department. Chapter 2.32 (Planning Commission) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety: Chapter 2.32 Planning Commission 2.32.010 Created–composition. A planning commission is created, which shall consist of five members. The members shall be qualified electors of the city appointed by the city council. 2.32.020 Terms of members–vacancies. The members of the planning commission shall be appointed for a term of four years. If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council. Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal. In the event of a vacancy, whether scheduled or unscheduled, the City Clerk shall submit an item about said vacancy on the next City Council agenda. Page 520 of 572 Page 5 of 8 Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections. 2.32.021 Terms of office. The terms of office for members of the Planning Commission shall be staggered for a period of four years from July 1st through June 30th. 2.32.022 Meetings. The commission shall take formal action at their last meeting of the calendar year to set the meeting schedule for the following calendar year. The approved meeting schedule shall be posted on the commission webpage. 2.32.030 Powers and duties. The city planning commission shall be governed in all respects and perform the duties prescribed by applicable state and local laws. 2.32.040 Disqualification for conflict of interest. Any member of the Planning Commission who is disqualified from voting or taking any action on a particular matter by reason of a conflict of interest as defined either by the Political Reform Act (Government Code Sections 81000 et seq.) ("the Act") or by Government Code Section 1090 shall disclose the nature of said conflict of interest at the earliest possible time to the Manager and City Attorney. Chapter 2.76 (Civil Service Commission) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety: Chapter 2.76 Civil Service 2.76.010 Created - composition. A civil service board is hereby created, which shall consist of five members. The members shall be qualified electors of the city and appointed by the city council. The civil service board shall consist of those persons most Page 521 of 572 Page 6 of 8 recently appointed as members of the previous civil service board at the time of adoption of this chapter. The terms of the members under the previous civil service board shall be reinstated and upon expiration, the city council shall appoint a board member. Any member may be reappointed. No person shall be appointed to the civil service board who holds any salaried public office or employment with the city. No person, while a member of the civil service board, shall be eligible for appointment to any office or employment with this city. 2.76.020 Terms of members - vacancies. The members of the civil service board shall be appointed for a term of four years. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council. Upon an expiration of term, vacancy or resignation, said member of the board may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the board, the city council shall determine the effective date of said removal. In the event of a vacancy, whether scheduled or unscheduled, the City Clerk shall submit an item about said vacancy to the next City Council agenda. Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the board, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to this Chapter. 2.76.021 Terms of office. The terms of office for members of the civil service board shall be staggered for a period of four years from July 1st through June 30th. 2.76.022 Meetings. The civil service board shall take formal action at their last meeting of the calendar year to set the meeting schedule for the following calendar year. The approved meeting schedule shall be posted on the board webpage. 2.76.030 Meetings-quorum-powers and duties generally. Page 522 of 572 Page 7 of 8 The civil service board shall determine the order of business for the conduct of its meetings and shall meet as needed, as outlined by the Hermosa Beach Personnel Rules and Regulations for Civil Service Employees. Three members of the civil service board shall constitute a quorum for the transaction of business. The functions and duties of the civil service board shall be provided for in the Hermosa Beach Personnel Rules and Regulations for Civil Service Employees, as amended or modified, and as directed by the City Council. Chapter 2.28 (Public Works Commission) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety: Chapter 2.80 Public Works Commission 2.80.010 Created–composition. A public works commission is created, which shall consist of five members. The members shall be qualified electors of the city appointed by the city council. 2.80.020 Terms of members–vacancies. The members of the public works commission shall be appointed for a term of four years. If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council. Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal. In the event of a vacancy, whether scheduled or unscheduled, the City Clerk shall submit an item about said vacancy to the next City Council agenda. Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, Page 523 of 572 Page 8 of 8 and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections. 2.80.021 Terms of office. The terms of office for members of the Public Works Commission shall be staggered for a period of four years from July 1st through June 30th. 2.80.022 Meetings. The commission shall take formal action at their last meeting of the calendar year to set the meeting schedule for the following calendar year. The approved meeting schedule shall be posted on the commission webpage. 2.80.030 Powers and duties. The public works commission shall review and make recommendations to the city council on all capital improvement projects, assist in the development and updating of design guidelines for city public improvements, review and take action on applications to remove live parkway trees with a truck diameter in excess of twelve (12) inches as provided in Section 12.36.060(D), and other matters referred to the commission by the city council. Page 524 of 572 LOCAL APPOINTMENTS LIST 2025 In compliance with the requirement of the Maddy Act, pursuant to Government Code Section 54972, the following is a list of the City of Hermosa Beach Boards and Commission members whose terms run through specified date indicated below. The qualifications necessary to be appointed to a Board or Commission include being a resident of the City of Hermosa Beach and at least 18 years of age. Appointment dates are shown following each name. Additional information can be found at https://www.hermosabeach.gov/our-government/city-officials/boards-commissions. Please reach out to the City Clerk’s office at 310-318-0204 or by email at cityclerk@hermosabeach.gov for questions about this list. Building Board of Appeals Civil Service Board Parks, Recreation, & Community Resources Advisory Commission Planning Commission Public Works Commission As needed basis on Monday at 7:00 p.m. in the City Council Chambers Meets the 3rd Wednesday of each month at 5:00 p.m. in the City Council Chambers Meets the 1st Tuesday of each month at 6:00 p.m. in the City Council Chambers Temporarily meets the 3rd Tuesday of each month at 6:00 p.m. in the City Council Chambers Meets the 3rd Wednesday of odd- numbered months at 6:00 p.m. in City Hall Council Chambers Bruce Cook Term Expires: Continuous Douglas Collins (Chair) Appt Date: 08/13/2024 Term Expires: 07/15/2028 Todd Tullis Appt Date: 06/24/2025 Term Expires: 06/30/2029 Peter Hoffman Appt Date: 06/05/2023 Term Expires: 06/30/2027 Scott Hayes (Chair) Appt Date: 11/12/2024 Term Expires: 10/31/2028 Scott Hayes Term Expires: Continuous Ira Ellman Appt Date: 08/13/2024 Term Expires: 07/15/2027 Barbara Ellman (Chair) Appt Date: 06/05/2023 Term Expires: 06/30/2027 Stephen Izant (Vice Chair) Appt Date: 06/11/2024 Term Expires: 06/30/2028 Janice Brittain Appt Date: 11/12/2024 Term Expires: 10/31/2028 Christopher Lombardi Term Expires: Continuous Anne Williams Appt Date: 08/13/2024 Term Expires: 07/15/2028 E. Thomas Moroney Appt Date: 06/24/2025 Term Expires: 06/30/2029 Kate Hirsh (Chair) Appt Date: 06/05/2023 Term Expires: 06/30/2027 Kathy Dunbabin Appt Date: 10/11/2022 Term Expires:10/31/2026 Larry Peha Term Expires: Continuous Kate Jones Appt Date: 10/11/2022 Term Expires: 07/15/2026 Traci Horowitz (Vice Chair) Appt Date: 06/05/2023 Term Expires: 6/30/2027 Michael Flaherty Appt Date: 06/11/2024 Term Expires: 06/30/2028 Thor L. Legvold Appt Date: 10/11/2022 Term Expires:10/31/2026 Veronica Torres Term Expires: Continuous Robert Wolfe Appt Date: 09/12/2023 Term Expires: 07/15/2027 Elka Worner Appt Date: 06/24/2025 Term Expires: 06/30/2029 Greg McNally Appt Date: 02/25/2025 Term Expires: 06/30/2028 David Grethen (Vice Chair) Appt Date: 11/12/2024 Term Expires: 10/31/2028 Updated on October 22, 2025 Page 525 of 572 ORDINANCE TO UPDATE THE TERMS OF OFFICE, APPOINTMENT, AND RESPONSIBILITIES OF CITY COMMISSIONS October 28, 2025 Page 526 of 572 Background –Appointments The City Council appoints members to four-year terms for the City’s four commissions: •Civil Service Board; •Parks, Recreation & Community Resources Advisory Commission; •Planning Commission; and •Public Works Commission. Page 527 of 572 Background –Appointments Cont. Currently, the City’s commissions are on different cycles which: •Requires multiple recruitments and interviews throughout the year; •Creates unnecessary workload; and •Scheduling challenges. Page 528 of 572 THE PROPOSED TERM ALIGNMENT IS AS DISPLAYED IN THE CHART BELOW: Commission Current Terms Proposed Terms Civil Service Board August 1 –July 31 July 1 –June 30 Parks, Recreation & Community Resources Advisory Commission July 1 –June 30 No changes Planning Commission July 1 –June 30 No changes Public Works Commission November 1 –October 31 July 1 –June 30 Page 529 of 572 Coming Soon—NetFile •NetFile is a new system the City Clerk’s office is working to implement to manage online commission applications, onboarding, and required reporting. •The Clerk’s office aims to launch this system before the next recruitment cycle. •To ensure a seamless transition to the online platform, staff recommends first aligning all commission terms to the end date of June 30. Page 530 of 572 Civil Service Board To align with the proposed schedule, current terms will end June 30 instead of July 15. •Kate Jones: June 30, 2026 (was July 15, 2026) •Ira Ellman and Robert Wolfe: June 30, 2027 (was July 15, 2027) •Douglas Collins and Anne Williams: June 30, 2028 (was July 15, 2028) Page 531 of 572 Parks & Rec Commission This Parks, Recreation & Community Resources Advisory Commission is already aligned with the proposed terms. No changes required. •Barbara Ellman and Traci Horowitz: June 30, 2027 •E. Thomas Moroney, Todd Tullis, and Elka Worner: June 30, 2029 Page 532 of 572 Planning Commission The Planning Commission is already aligned with the proposed terms. No changes required. •Kate Hirsh and Peter Hoffman: June 30, 2027 •Stephan Izant, Michael Flaherty, and Greg McNally: June 30, 2028 Page 533 of 572 Public Works Commission To align with the proposed schedule, current terms will end June 30 instead of October 31. •Janice Brittain, Scott Hayes, and David Grethen: June 30, 2028 (was October 31, 2028) •Thor L. Legvold and Kathy Dunbabin: June 30, 2026 (was October 31, 2026) Page 534 of 572 Planned Recruitment Schedule •2026: 2 Public Works Commission, 1 Civil Service Board •2027: 2 Parks, Recreation & Community Resources Advisory Commission, 2 Civil Service Board •2028: 3 Public Works Commission, 2 Civil Service Board •2029:3 Parks, Recreation & Community Resources Advisory Commission Page 535 of 572 Background—Other Updates •Remove references to the Design Review Board, its responsibilities are embedded in the responsibilities of the Planning Commission; •Adding 12-inch tree removal to the Public Works Commission’s responsibilities, consistent with other sections of the HBMC; and •Deleting the outdated provision prohibiting members of the Hermosa Beach Community Center Foundation Board from serving on the Parks, Recreation and Community Resources Advisory Commission, since that Board no longer exists. Page 536 of 572 Recommended Action Staff recommends City Council: 1.Introduce by title only and waive first reading of an ordinance titled “An ordinance of the City Council of the City of Hermosa Beach amending various sections of Title 2 of the Hermosa Beach Municipal Code to update the terms of office, appointment, and responsibilities of City Commissions and determining the Ordinance is not a project under the California Environmental Quality Act;” and 2.Shorten the current terms of the Civil Service Board by 15 days and the Public Works Commission by four months to align all commission terms with the new end date of June 30. Page 537 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-CMO-073 Honorable Mayor and Members of the Hermosa Beach City Council TENTATIVE FUTURE AGENDA ITEMS Attached is the current list of tentative future agenda items for Council’s information. The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest. Key Features of a Tentative Future Agenda Document: 1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors. 2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner. 3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation. 4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority. Attachment: Tentative Future Agenda Items Page 538 of 572 October 21, 2025 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 28, 2025 TENTATIVE FUTURE AGENDA ITEMS MONDAY, NOVEMBER 17, 2025 @ 5:00 PM (Rescheduled from November 11, 2025 due to Veterans Day) INITIAL DATE CLOSED SESSION MONDAY, NOVEMBER 17, 2025 @ 6:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for August 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for August 2025 Administrative Services Director Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of October 7, 2025 Community Resources Director Ongoing Designation of a Maximum Amount of Fee Waivers for Special Events Held in 2026 Community Resources Director Staff Request Sept. 17, 2025 Request for Approval of Sponsorship Donation to the Beach Cities Health District’s Annual Holiday Gift Bag Project City Manager Annual List of Regular and Ongoing City Board and Commission Appointive Terms That Will Expire During the 2024 Calendar Year City Clerk Annual PUBLIC HEARINGS – 6:30 PM Approval of New 2026 Special Events Special Events and Filming Coordinator Staff Request Oct. 16, 2025 Zoning Code Update - Administrative Procedures Planning Manager Staff Request Jul. 23, 2025 Public Convenience or Necessity Finding for On-Sale Alcohol for South Bay Golf Club, 1601 Pacific Coast Highway Planning Manager Staff Request Oct. 8, 2025 MUNICIPAL MATTERS Approval of Proposed Tree Replanting Plan Public Works Director Staff Request Oct. 21, 2025 Adopt a Resolution and Award contract for CIP 504 – Playground Equipment Replacement Public Works Director Staff Request Oct. 21, 2025 Award of Professional Services Agreements for On-Call Architectural Services Public Works Director Staff Request Oct. 21, 2025 Consideration of approving new agreement with Flowbird Group to purchase eleven (11) new multi-space meters to replace the fourteen (14) current meters in the Beach Lots with additional budget authority to purchase and install meters in CIP 113 Senior Management Analyst Staff Request Oct. 20, 2025 Amending existing agreement with Turbo Data Systems to add additional contract authority and add Administrative Citations Module Senior Management Analyst Staff Request Oct. 20, 2025 City Council Meeting Schedule City Manager Annual FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing Page 539 of 572 2 THURSDAY, NOVEMBER 20, 2025 SPECIAL MEETING (CLOSED SESSION) NO MEETING - NOVEMBER 25, 2025 (DARK FOR THANKSGIVING WEEK) DECEMBER 9, 2025 @ 5:00 PM INITIAL DATE CLOSED SESSION DECEMBER 9, 2025 @ 6:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Administrative Services Director Ongoing Cash Balance Report for September 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for September 2025 Administrative Services Director Ongoing City Treasurer’s Report for October 2025 City Treasurer Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of November 3, 2025 Community Resources Director Ongoing Action minutes of the Planning Commission Meeting of November 18, 2025 Community Development Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Action minutes of the Public Works Commission Meeting of September 17, 2025 Public Works Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing PUBLIC HEARINGS – 6:30 PM Introduction of Ordinance Adopting 2025 CA Building Standards Codes, 2024 IPMC (continued from October 28, 2025) Community Development Director Staff Request Sept. 9, 2025 MUNICIPAL MATTERS Economic Development Strategy Progress Report Community Development Director Biannual Award of Professional Services Agreement for City Yard Project Owners Representative Services Public Works Director Staff Request Oct. 21, 2025 Procurement of a service vehicle for the Public Works Department Public Works Director Staff Request Oct. 13, 2025 City Council Committee Reorganization City Clerk Annual FUTURE AGENDA ITEMS – CITY COUNCIL Future Agenda Items City Manager Ongoing NO MEETING – DECEMBER 23, 2025 (DARK FOR WINTER HOLIDAY SEASON) Page 540 of 572 3 PENDING NEW ITEMS STATUS / TENTATIVE MEETING DATE (Updated 10/21/25) Approval of the Municipal Lease Policy Initiated by: Staff Request Jun. 12, 2018 Community Resources Director Awaiting professional building assessment of the Kiwanis Building, Rotary Building, and Lawn Bowling Club to determine the level of maintenance, repairs, and future upgrades that may be needed and required by the City. Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization) Initiated by: Council Direction Jul. 9, 2019 Public Works Director Pending staff availability. If council agrees to advance the adjustment, it will need to go to a citywide ballot in compliance with Proposition 218. Public Records Request Guidelines Initiated by: Staff Request Oct. 14, 2019 City Clerk In process. Emergency Services Municipal Code Chapter 2.56 Update Emergency Management Coordinator Waiting for State to review proposed language changes Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020 Community Development Director BCHD will connect with Councilmembers over time to determine timing to bring this back. Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020 City Attorney The City will develop a licensing agreement for commercial uses of the City logo as part of a comprehensive Administrative Memorandum (AM) on City Branding and Logo Use by City Staff. City staff will begin drafting the AM after finalizing the City’s style guide and filing its “Intent to Use” trademark application for the City logo with the USPTO. As part of developing a Licensing Agreement for the Commercial Use of the City Logo, staff will establish a process for reviewing and handling these requests. This process will likely include the negotiation of royalties and as well as the preparation of a staff report to obtain Council approval to enter into the agreement. Only after the City receives the issuance of a Notice of Allowance from the USPTO can it begin approving applications for commercial uses of the logo. Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021 Community Resources Director To be completed in the first quarter of 2026. Ordinance to regulate nuisance Outdoor Lighting Initiated by: Staff Request June 3, 2021 Community Development Director This will be folded into the zoning code update for when we address general development standards. Page 541 of 572 4 PLAN Hermosa 5-year check-in on milestones (Supported by Massey, Campbell, Armato, Jackson) Initiated by: Council Direction October 26, 2021 Community Development Director/Environmental Program Manager The next update to City Council will be in 2026 Consideration of Non-Profit Grant Program Initiated by: Council Direction March 9, 2022 Deputy City Manager This item can be considered as part of the City’s budget development. Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on-sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023 Community Development/Police Chief/Deputy City Manager Ordinance to be established to address items. Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024. Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Targeting Summer 2026. Review of Los Angeles Metro C Line (Green) Extension to Torrance (supported by Jackson, Detoy and Francois) Initiated by: Council Direction September 26, 2023 City Manager Metro will begin filed work and investigations in the project area to collect info needed to respond to public comments. This work will begin on 2/5. Additionally, Metro is preparing the Final EIR to be released in second half of 2025. Consideration of a Revocation Policy for Parking Permits Related to Short- Term Rental Violations Initiated by: Council Direction April 9, 2024 Community Development Director City Attorney has opined that the connection between residential parking permits and short-term vacation rentals is strained, enforcement is tough due to the way certain properties are held via corporate entities, and if a property is used as a STVR and gets caught, banning them from getting a residential parking permit in the future would seemingly vitiate future legal use as a long term rental. Consideration of City to cover initial cost to establish Tourism Improvement District (TID) to be reimbursed by Chamber of Commerce (supported by Detoy, Francois, and Jackson) Initiated by: Council Direction June 25, 2024 City Manager Staff will meet with Chamber staff in early March to gain clarity on the details of this request—whether loan/investment to be paid back through TID proceeds if successful on the ballot? Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy) Initiated by: Council Direction August 13, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Informational Item: Review process by which the Public Works Commission provides input and oversight of the CIP list. (supported by Detoy and Jackson) Initiated by: Council Direction September 10, 2024 Public Works Director Joint City Council and Public Works Commission Subcommittee formed with target decommission date of April 15, 2026. Explore Best Practices for Undergrounding. (supported by: Detoy, Saemann, and Jackson) Initiated by: Council Direction November 12, 2024 Public Works Director Pending staffing availability and completion of other previously requested future agenda items. Staff will also need to request funding in the future budget cycle to support bringing in appropriate consulting expertise on this item. Request to Modify a Previously Approved Shared Parking Plan (Park 25-01) to Accommodate the 4 Consolidation of Four Retail Tenants at 1601 Pacific Coast Highway Located in the (SPA-8) Zone (pulled from PC Action Minutes by: Francois, Keegan and Saemann) Initiated by: Council Direction March 25, 2025 Community Development Director Informational Item on Builders Remedy. (supported by: Francois and Keegan) Attorney Page 542 of 572 5 Initiated by: Council Direction Mar 25, 2025 Informational item to discuss allowing any vehicle type to park at any parking stall with a charging station which are currently reserved for electric vehicles. (supported by: Saemann and Keegan) Initiated by: Council Direction August 26, 2025 Environmental Programs Manager Direct the Public Works Director and the Community Resources Director to commence discussions with the Hermosa Beach Museum to renovate the unused vacant space adjacent to their location. (supported by: Jackson, Saemann and Keegan) Initiated by: Council Direction August 26, 2025 Community Resources Director/Public Works Director Staff will come back to Council prior to the end of the year with an action item. Consider adding another accessible mat, extending the "T" to the water line, and seek grant funding to study a permanent solution to the current accessible mat setup. (supported by: Francois, Saemann and Jackson) Initiated by: Council Direction August 26, 2025 Public Works Commission Pending staffing availability and completion of other previously requested future agenda items. Targeting early Spring 2026. Review all rules, regulations, and ordinances governing the sale of merchandise on the beach, and to assess Manhattan Beach's sale of merchandise on the beach policies and procedures for professional volleyball tournaments. (supported by: City Council) Initiated by: Council Direction August 26, 2025 Parks, Recreation, and Community Resources Advisory Commission To be reviewed by Parks, Recreation, and Community Resources Advisory Commission at its November meeting. Agendize discussion on Rosenberg’s Rules of Order and Robert’s Rules of Order at the next City Council Retreat (supported by: Detoy and Jackson) Initiated by: Council Direction September 9, 2025 City Manager The next City Council Retreat will be scheduled once a permanent City Manager is appointed Informational Item to discuss changing the name of the Parks, Recreation, and Community Resources Department to the Parks and Recreation Department (supported by: Keegan and Saemann) Initiated by: Council Direction September 9, 2025 Parks, Recreation, and Community Resources Advisory Commission To be reviewed by Parks, Recreation, and Community Resources Advisory Commission at its November meeting. Informational Item to discuss identification requirements for alcohol-serving establishments, and if feasible, include input from the Alcoholic Beverage Control, and include available technology that is available to combat fake identifications (supported by: Jackson and Detoy) Initiated by: Council Direction September 9, 2025 Planning Commission Informational Item for Public Works Commission to study maximizing and expanding the street parking inventory through the analysis of the City's red curb standard to include studying golfcart parking spaces for reduced streets and studying the Driveway Parking Permit Program. (supported by: Jackson and Saemann) Initiated by: Council Direction September 9, 2025 Public Works Commission Pending staffing availability and completion of other previously requested future agenda items. Informational Item to review the feasibility of collecting Transient Occupancy Tax (TOT) for short-term vacation rentals that are out of compliance, and of collecting unpaid fines from illegal short-term vacation rentals. (supported by: Jackson and Saemann) Initiated by: Council Direction September 9, 2025 Administrative Services Director Staff will come back to Council in the next few months for an update. Discussion Regarding Amending the Historic Resources Preservation Ordinance (supported by: Saemann, Detoy and Jackson) Initiated by: Council Direction August 26, 2025 and October 14, 2025 Community Development Director Page 543 of 572 CITY MANAGER UPDATE October 28, 2025 Page 544 of 572 Update for October 28, 2025 •Veterans Day Holiday:Tuesday, November 11th City Hall & Community Center Offices will be closed Street sweeping and PCH tow restrictions will not be enforced All other parking regulations remain in effect Trash collection will proceed as usual No construction work is allowed that day. •ParkMobile Issues Resolved Page 545 of 572 City of Hermosa Beach | Page 1 of 1 Meeting Date: October 28, 2025 Staff Report No. 25-CMO-072 Honorable Mayor and Members of the Hermosa Beach City Council 2025 COMPLIMENTARY HOLIDAY PARKING PROGRAM DATES (Senior Management Analyst Ken Bales) Executive Summary: Consistent with Council direction at its October 14, 2025 meeting, staff will implement a 3-week complimentary holiday parking program starting on December 3, 2025 and ending on December 25, 2025 at 11:59pm, based on the information below. City Council voted to implement a 3-week complimentary holiday parking program for 2025 and directed staff to reach out to the Hermosa Beach Chamber of Commerce (“Chamber”) to determine the best dates for the start and end of free parking at citywide silver-pole meters. The Chamber declined to select dates for a 3-week program and maintained that the previously approved 4-week program should continue. Background: The City prior to the October 14, 2025 City Council meeting had requested data from the Chamber to support the implementation of a complimentary holiday parking program for 2025. Staff did not receive any data to present to the City Council in conjunction with other datasets from parking meters. City Council directed staff to implement a 3-week complimentary holiday parking program and seek input from the Chamber for the start and end of the 2025 program. The Chamber presented staff with an informal poll of businesses that showed the majority of businesses voting for the December 3rd – December 24th program dates. Past Council Actions Meeting Date Description October 14, 2025 City Council directed staff to reach out to the Hermosa Beach Chamber of Commerce and discuss which dates for a 3-week complimentary holiday parking program would be preferred. Respectfully Submitted by: Ken Bales, Senior Management Analyst Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 546 of 572 HBCC Summary Free Holiday Parking Program 10/20/25 The Chamber understands the City Council is evaluating a reduction in the duration of the free holiday parking program from four weeks to three weeks We appreciate the opportunity to provide data insights, and would acknowledge that accurate, empirical evidence directly linking free parking to downtown business sales is difficult to obtain due to limitations in available data. Sales tax reporting is not possible to isolate December retail performance since it is not reported monthly. To compare business activity before and after the inception of free parking, we would need monthly sales data from the time before the program was implemented, which is not publicly available. Asking downtown businesses for historical sales data is not realistic, especially in large enough numbers to be statistically relevant. We can however, piece together a story from the following: Foot Traffic Trends & Sales Tax Trends: Using Q4 data and a Placer.ai report that the Chamber provided to the City in Sept 2024: ● Q4 total sales tax: $312K ○ $208K (downtown) + $104K (Pier Plaza) ● December foot traffic: 35% of Q4 ● Extrapolated sales tax: ○ November: $100K ○ December: $109K ○ January: $81K ● Sales tax changes: ○ +9% November/December ○ -26% January While we can’t isolate free parking as the sole driver, December sees a meaningful uptick that aligns with both shopping behavior and holiday events. The trend is consistent - downtown is most active in December, and this activity aligns with the free parking period. Page 547 of 572 Business Community Feedback: We surveyed downtown businesses to rank their preferred 3-week free parking window. Results show from 42 responses that no single 3-week window works for everyone, emphasizing the need for the full 4-week program to accommodate diverse business models (retail, food/beverage, services). Timeframe 1st Choice 2nd Choice 3rd Choice Nov. 28 - Dec. 19 45% 10% 45% Dec. 1 - Dec. 21 30% 48% 22% Dec. 3 - Dec. 24 56% 19% 24% Recommendation: The Chamber recommends the City Council maintain the current 4-week free holiday parking program. This provides the most inclusive support for all types of businesses, is in alignment with the City’s economic and tourism goals, and shows a proven uptick in downtown activity during that period. If the City is still considering a change, we respectfully request clear advance communication to our impacted businesses. We appreciate the partnership and shared goal of keeping Hermosa Beach thriving during the holiday season. Best, Michelle Crispin President/CEO Hermosa Beach Chamber of Commerce and Visitors Bureau president@hbchamber.net (310)427-5010 1 Page 548 of 572 The following are anecdotal comments from businesses who participated in our survey. Q: Historically, have you noticed a change in sales and/or foot traffic during the holiday parking program? Please provide any information that could be helpful (i.e. sale % etc..). ● It’s a busy time during the holidays and see more people during this period. ● Yes. There is a noticeable increase in both foot traffic and sales during the complimentary parking period. While exact percentages vary year to year depending on weather and events, our store consistently sees more casual walk-ins and impulse purchases during the weeks when parking is free. The reduced parking stress clearly encourages visitors to spend more time downtown and explore multiple shops and restaurants instead of rushing in and out. It’s an important seasonal boost for small businesses like mine and helps sustain momentum during what should be our busiest time of year. ● yes, a lot of people travel during the holidays. regular clients are not coming in as often but I also get new clients coming in that are visiting. If I have more foot traffic, I only have 5 parking spots and I rely on the metered parking for the rest of my clients when my spots are full ● Yes people love that the city gives back over the holidays by offering free parking. I even let clients in LA know come by parking free all of December! It’s awesome! ● doesnt impact my business above trader joes ● Yes. We hear it over and over every year. People come to downtown Hermosa when they normally wouldn't because the parking is free. ● Yes there is a significant increase in foot traffic for shopping in the area ● our sales for December a re better by 10% thank the previous months leading up to the complimentary parking period. ● Yes guests will say I specifically shop more in Hermosa over the holidays because of the benefit of the free parking. ● I don't have specifics and there are other factors but I do believe it helps. 2 Page 549 of 572 ● Yes, people shop more and go out more at that period. I would say 30%+ ● do not take way the free holiday parking. please extend as ,long as possible. this is a hermosa tradition. lets not give Holiday shoppers a reason to shop elsewhere ● Yes way more foot traffic ● My salon is much busier during the holiday season and most clients that come in stay for a few hours so they are very happy with the free holiday parking. ● Yes , parking is already difficult and rates are increasing so it’s time to continue to give back to the community -who helps us thrive and supports small businesses ● in the period between black friday and xmas day, with the free parking in place, business has been consistently good over the years. i fear what would happen if it was cut short even a week, as none of those dates above make sense to that particular shopping time and what neighboring beach towns are doing. ● The holiday season is our truly make or break it season in retail. Any sort of incentive to bring folks to our shops and area is a win. While a few say they don’t rely on free parking to shop I would challenge that by asking how many people are choosing to go to large box stores and national chains because they have wide open parking? The holiday shopping season can not be limited to just 2 or 3 weeks. The holiday shopping season begins Thanksgiving and ends on Christmas Eve. Asking us to choose to only have three weeks is bad business and telling the community that the city does not value its local shop/dining places. For the past 2-3 years we’ve sat with extensive vacancy after vacancy giving the city bad PR that they are not business friendly and not helping people open up dreams in town. Being scrouges during the holiday season also shows the city is not business friendly. And yet a few in the city claim they are and even ran on their political platform they were business friendly. Such a shame to see us having to beg the city to have a bit of holiday cheer and help the business community out, My thoughts might be all over the place but that is due to the fact that it’s frustrating we have to appeal for the city to act in good cheer and faith rather than the disdain it feels like the city has at the root of all towards the business community ● The holidays are make or break for our business, aproximately 40% of our sales for the year come in November and December. Any dip in sales for these months would be extremely detrimental to our business. Retailers need the strongest holiday season possible to make their year. I can't overstate enough how important the free holiday parking program is to keep hermosa competitive and top of mind. We, the businesses and the city, need to be providing the very best experience for customers coming to 3 Page 550 of 572 Hermosa. Please remember how many other places there are to shop and dine, and also that our Hermosa businesses cannot make it on sales from Hermosa locals alone, we need to attract customers from our neighboring cities. ● We see foot traffic all throughout the holiday month starting after Thanksgiving. ● Yes, 25% more traffic when parking is free ● Yes! It corresponds with our sales grately, clients LOVE having parking and it eases their stress during the holidays to buy more ● Yes. It's much more "bustling" & gives incentives to folks to run errands locally at their leisure instead of ordering online. ● No, just more difficult to find parking ● no, but as a consumer and supporter of small businesses, it does make the shopping experience so much easier. ● We are busier with the program in effect. ● We definitely notice an increase in foot traffic. November and December is where we make 40% of all our income for the year! It will really effect our next year if November and December are not good. ● The free parking helps bring people in, and keeps people on their seats ordering more as they’re not worried about finishing before their meter is up. Q: If you have heard feedback from customers regarding the complimentary parking program, please provide some anecdotal information. ● Many of my customers have expressed how much they appreciate the ability to park for a short period of time for free during the holidays. My storefront is located at the corner of Hermosa and Pier, an area where parking is often extremely limited. Several customers have mentioned that in the past they’ve chosen not to stop by simply because they couldn’t find parking nearby. The complimentary parking program has made it easier for them to visit, shop, and explore the area without the stress of finding or paying 4 Page 551 of 572 for parking—especially during such a busy season. It’s a small gesture that makes a big difference in encouraging foot traffic and supporting local businesses ● Our customers love the free parking initiative. They have stated over and over that it makes the hectic world of holiday shopping a lot easier. A lot of our clients like to pull in quickly, shop and move onto their next task. The red holiday bags get everyone excited and in the mood to holiday shop. This also shows our clients that we value them and that the city values them and that we are encouraging foot traffic to come and support Hermosa Beach businesses. Failure to do so when our neighboring cities are doing very like-minded things would really put a bad light on Hermosa Beach ● The holiday parking is a fun way to give a little back to our brick and mortar stores, it gives locals from neighboring cities incentive to pop over to shop the stores not available in their area. My shop is exclusive in Hermosa, so I depend on foot traffic from other local beach cities to shop here. The fact all the cities participate makes it easier for clients to remember to jump in their car and park outside to pop in and make a purchase. I don’t think you should make this complicated by limiting it to 3 weeks. ● customers appreciate the complimentary parking during the holidays and it would be a shame for it to be reduced or taken away ● Yes - consistently every year. People state directly that they are inclined NOT to come shop downtown Hermosa because of the parking. When we can promote that the parking is FREE, they are then more willing to consider DTHB. The reality is downtown Hermosa is NOT a shopping destination. We are in a battle for fewer customers these days with all the surrounding cities and a revitalized MB Mall. We absolutely MUST give people every reason to think that shopping DTHB is easy and a great place to spend some time and $$$. ● Customers are always pleasantly surprised when they come to the area for there first holiday and realize they don't have to worry about parking. I would expect to see local residents a little upset that the tradition has changed. ● Yes, Our customers begin asking when it will take effect as early as October and comment on the stress is releves during the christmas shoppung period. ● It’s the right thing to do. It’s the least you can do. ● Guests love it and look forward to the gift of free parking ● Our customers expect it every year. Why are the reducing it to only 3 weeks. That seems chintzy. 5 Page 552 of 572 ● They like it. It's like a Christmas gift from the city and the businesses. Parking is very expensive. ● Yes everyone I have spoke to are in favor of keeping it. They all say they would be extremely disappointed if it did not happen ● My customers are always so happy to have the free parking during the holidays. They say it makes it so much easier to come to my business and relieves the stress of parking in that busy area. The clients at my salon would be upset if the free holiday parking was taken away. It’s always been such a nice thing that the city gives back to our community and definitely boosts business in the off season. ● For our annual special event, The Santa Stroll, our participants have always appreciated the opportunity to use the free holiday parking to make it easy to visit the downtown area of Hermosa Beach and participate in our annual fundraiser! ● We are largely unaffected by holiday shopping. I'm sure free is nice if they are coming anyway. ● Customers definitely comment how great it is and easy it makes running in to grab last minute gifts if they don’t have to stress about the meters. I have also over heard folks in passing say how it’s such a cute program the City offers to the community at large. ● Our customers love when the red bags go on the meters, they come in and mention it right away, they feel it's a really generous gift! When we post on social media it's always one of the most liked posts of the year. Our customers have many other options for shopping, but the red bags truly give a festive feel to downtown, and contribute greatly to a happy shopping and dining atmosphere. ● Habits are EVERYTHING!! We have residents and visitors alike who come to Hermosa during the holidays after Thanksgiving and enjoy our downtown dining, shopping, and services. Changing this pattern and not aligning with neighboring cities like Manhattan who are offering four weeks of Complimentary Holiday Parking is not a good idea. For those that want to take advantage of Black Friday, free parking is a major incentive to come to Hermosa. Holiday parties during the month of December draw customers to entertain at our restaurants before Xmas. And let's not forget those that like looking their best...our service businesses attract visitors as well. I believe we can and should advocate for the full 4 weeks. If our businesses want this program they need to weigh in by either calling, emailing or showing up in person. It will truly take a village! 6 Page 553 of 572 ● Everyone cherishes the time of year when parking is free and it’s one less expense they have to worry about during an already very expensive season ● This is HUGE for them, it boosts our customer base ● yes.. They come and stay in our community longer for both shopping and dining. ● While it is a nice gesture, our patients have a more difficult time finding parking & making it on time for their appointments ● It is stated by EVERY client that 4 weeks is preferable for shopping, eating, and personal care services. SHOULD BE BLACK FRI THRU XMAS EVE. ● They are very appreciative. Times are tough, groceries are high, the tariffs have really raised prices everywhere. In the past, our customers have commented how nice it is to be able to shop with peace of mind and not have to worry about getting a ticket if we are busy. ● The free parking program is always nice to have and doesn’t adversely affect our business in any way Please share any other feedback and opinions regarding the complimentary parking program and its impact on your business. ● It’s a great program and asset to the community. Would hate to see it reduced. ● The complimentary parking program is one of the few tangible ways the City can directly support local businesses during the critical holiday season. It sends a positive message that Hermosa Beach values its small business community and wants to make downtown accessible and welcoming for shoppers. Even a short period of free parking can make the difference between someone deciding to stop in or driving elsewhere. In a time when online shopping continues to grow, removing barriers like difficult parking helps us compete and keeps spending local. I strongly encourage the City to continue — and ideally expand — this program as a proven, low-cost investment in our community’s economic vitality. ● It’s a shame that we have to fight for this every year when this was a city initiative. This is something that we are going to want every single year moving forward. I feel that if we have to choose, focusing on free parking up to Christmas Eve is the best option. 7 Page 554 of 572 ● It would be great to see the program go from Thanksgiving until New Years. It is also confusing if one beach city is doing 3 weeks and the others are doing more. It makes a difference. ● I really don’t think we need to be upsetting the city both business owners and local residents, making Hermosa the grinch town who took away free parking for the holidays for the sake of one week of meter money… especially when the city can’t get it together to approve planning for Beckers to have a tenant. If you want to figure out how to make money, fill vacancy’s. It’s been dead space next to my shop for 2.5 years not a great look… and you’re concerned about a week of meter parking at the slowest time of year. Beckers is the center of Pier Av, and it’s empty. It’s basically an entire front block of darkness. Just think our survey time would be better spent looking for a tenant and making sure every shop on the street had a lovely window for passers by to enjoy and want to come back to shop : ) just a thought. ● It's a necessity. No question. We're already more challenged than our neighboring shopping districts. We have to compete with them and making the parking more appealing is a simple and decent first step. ● It has little impact on us but I believe the impact on local shops is much larger and makes holiday shopping for consumers a lot more enjoyable so that parking is not one more thing they have to be concerned with. ● the complimentary parking this is a tradition that our customers cherish as a convenience and motivation to shop locally. Our local businesses in Hermosa Beach have come to rely on the free parking period as a necessity to boost sales and survive in an increasingly business difficult environment in our city. ● The complimentary holiday parking is something that all of our guests look forward to. It also encourages a holiday spirit throughout the city. To do away with the program after all of these years would really be a shame. ● Think it should be from December 1st to December 26th. t's the least the city can do for the town that pays their salaries. ● I am late to work constantly due to lack of parking availability even though I pay for a pass. This leads to finding street parking that I have to pay every single day and if I’m unable to pay the meter in time I am often written up…. 8 Page 555 of 572 ● As a business owner and homeowner, I encourage complimentary parking in Hermosa Beach! ● The free holiday parking makes me and my clients feel appreciated and it definitely brightens the holiday spirit in our community. When I see the red bags on the meters it feels like a special time of year and my clients and I truly appreciate the special holiday gift that this city gives back to its businesses and visitors. I feel like it makes Hermosa Beach a great welcoming city for tourists and residents. ● The free holiday parking program makes it easier for customers to shop small and shop local by being able to quickly stop by a store or pop in without worrying about the meters. The free holiday parking also incentivizes customers to stay in the area after their initial stop to continue supporting the local businesses. ● I saw the council work on this Tuesday. My impression, without them saying it, was that it must not be very important if no one could be in chambers to advocate for it. Dave did great on zoom! But in person is key for this one. There must be some data somewhere from one year. The data will not change year to year so one study should do it. ● Clients appreciate the parking and come downtown to shop small instead of Amazon ! Is Manhattan beach also shortening their parking tradition timelines ? ● we absolutely need the 4 weeks from 11/27-12/25. i can't imagine any of those other 3 week time frame scenarios making sense to businesses or customers alike. it would be a great detriment to my business if we didn't have it in place. everyone is watching their $, and if they have to pay the highest parking rate in hermosa, AND we have less shopping establishments than mb or rb, why would they come here?? ● The holiday parking program is a wonderful holiday tradition, a generous gift from the city to it's residents, businesses and all other customers who choose to come shop and dine in Hermosa. As such the city should be proud of and help promote how wonderful they are for giving this generous gift! We always make sure to promote it and thank the city of Hermosa Beach. Please keep 4 weeks of holiday parking on the calendar beginning Thanksgiving weekend through Christmas Day. And please consider approving this tradition for 2 or 3 years this time, so that your retailers do not have to have this fight every year. In 17 years our position on the issue hasn't changed, free holiday parking is essential to a successful shopping season downtown Hermosa. ● It's essential that we show a united front. I support 4 weeks of Complimentary Holiday Parking. If you think three weeks are going to save the city money, think again. The City 9 Page 556 of 572 will find other ways to spend it and not necessarily use the funds to stimulate our commercial areas. At the last Council meeting, they approved 570k in bonuses and incentives for six staff members over the next three years. This is just the beginning. Considering the City keeps saying we have upcoming fiscal issues and we need to make cuts. Yes, they will may cuts. The businesses and residents will feel it first. If we want to remain competitive in this environment, we need to hold the line and weigh in on that night. It will make a difference! ● The parking program is HUGE for us. It helps us maintain clients and grow our customer base. It’s a huge way to get clients to come to OUR location. ● Difficult for patients to find parking. ● The program brings new people to the city for shopping, services and food.... we see an increase in new clients during this time. ● Please give us the whole 4 weeks free parking! We need to drive business to Hermosa Beach. With Manhattan Beach offering free parking and free parking at the malls - we wont have a chance. ● I see no reason to change what hermosa did in previous years, other than a shameless cash grab by giving more parking tickets ● It helps customers take more time to shop 10 Page 557 of 572 City of Hermosa Beach | Page 1 of 4 Meeting Date: October 28, 2025 Staff Report No. 25-CMO-071 Honorable Mayor and Members of the Hermosa Beach City Council LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR AUGUST 2025 (Emergency Management Coordinator Maurice Wright) Executive Summary: City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of August 2025. Background: At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for August 2025. Council Actions Meeting Date Description February 11, 2020 City Council requested monthly reports on the City Council agenda under consent calendar. July 14, 2020 Monthly reports began on City Council consent agenda. Discussion: The August 2025 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment—August 2025 LACoFD and McCormick Ambulance Monthly Report). Los Angeles County Fire Department (LACoFD) LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed Page 558 of 572 City of Hermosa Beach | Page 2 of 4 at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach. Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack. McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers. Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach. When LACoFD is dispatched, McCormick Ambulance is also dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance. LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time. The August 2025 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD. Page 559 of 572 City of Hermosa Beach | Page 3 of 4 McCormick Ambulance McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also transport ALS patients. In August 2025, McCormick Ambulance responded to 81 calls for services within the City of Hermosa Beach. The August 2025 report indicated that two calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the two delayed Code 3 calls, the average response time was ten (10) minutes, eleven (11) seconds with the longest single response time at ten (10) minutes, twenty-one (21) seconds. There were no delayed Code 2 responses in August 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. Staff reviewed the August 2025 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:  Distance: (1) The responding crew encountered heavy traffic along the route  Multiple Calls: (1) The dispatch center received multiple calls at the same time McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery. Although the emergency medical transport units arrived on scene within the allowable timeframe for 79 calls in August 2025, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are Page 560 of 572 City of Hermosa Beach | Page 4 of 4 committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach. Fiscal Impact: Fire and ambulance services are contracted and accounted for during the annual budget process. Attachment: Fire and Ambulance Monthly Report—August 2025 Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Noted for Fiscal Impact: Henry Chao, Finance Manager Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager Page 561 of 572 DAY OF THE WEEK E100 S100 Total Sunday 38 28 66 Monday 16 8 24 Tuesday 19 8 27 Wednesday 23 17 40 Thursday 27 15 42 Friday 28 19 47 Saturday 35 26 61 Grand Total*186 121 307 Note: Data based on Fireview report - apparatus YTD250831. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF AUGUST 2025 UNIT RESPONSES - 5 10 15 20 25 30 35 40 E100 S100 9/18/2025Page 562 of 572 E100 S100 Total FIRE, EXPLOSION 150 - Outside rubbish fire, other 1 1 2 0.65% FIRE, EXPLOSION Total 1 1 2 0.65% RESCUE, EMS 300 - Rescue, emergency medical call (EMS) call, other 22 16 38 12.38% 320 - Emergency medical service, other 4 3 7 2.28% 321 - EMS call, excluding vehicle accident with injury 91 83 174 56.68% 322 - Vehicle accident with injuries 1 1 2 0.65% RESCUE, EMS Total 118 103 221 71.99% HAZARDOUS CONDITION 440 - Electrical wiring/equipment problem, other 1 1 0.33% HAZARDOUS CONDITION Total 1 1 0.33% SERVICE CALL 551 - Assist police or other governmental agency 1 1 0.33% SERVICE CALL Total 1 1 0.33% GOOD INTENT CALL 600 - Good intent call, other 21 10 31 10.10% 611 - Dispatched & cancelled enroute 38 7 45 14.66% GOOD INTENT CALL Total 59 17 76 24.76% FALSE ALARM, FALSE CALL 700 - False alarm or false call, other 6 6 1.95% FALSE ALARM, FALSE CALL Total 6 6 1.95% Grand Total 186 121 307 100.00% Note: Data based on Fireview report - apparatus YTD250831. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF AUGUST 2025 Incident Type UNIT RESPONSES Percentage 9/18/2025Page 563 of 572 TIME OF THE DAY E100 S100 Total 00:00:00 TO 00:59:59 6 3 9 01:00:00 TO 01:59:59 6 4 10 02:00:00 TO 02:59:59 5 3 8 03:00:00 TO 03:59:59 4 3 7 04:00:00 TO 04:59:59 2 1 3 05:00:00 TO 05:59:59 1 1 2 06:00:00 TO 06:59:59 3 2 5 07:00:00 TO 07:59:59 3 1 4 08:00:00 TO 08:59:59 5 3 8 09:00:00 TO 09:59:59 3 3 6 10:00:00 TO 10:59:59 13 10 23 11:00:00 TO 11:59:59 17 9 26 12:00:00 TO 12:59:59 8 4 12 13:00:00 TO 13:59:59 10 7 17 14:00:00 TO 14:59:59 7 5 12 15:00:00 TO 15:59:59 11 8 19 16:00:00 TO 16:59:59 8 7 15 17:00:00 TO 17:59:59 11 8 19 18:00:00 TO 18:59:59 13 9 22 19:00:00 TO 19:59:59 15 12 27 20:00:00 TO 20:59:59 5 1 6 21:00:00 TO 21:59:59 12 9 21 22:00:00 TO 22:59:59 10 6 16 23:00:00 TO 23:59:59 8 2 10 Grand Total*186 121 307 Note: Data based on Fireview report - apparatus YTD250831. *Units responses in and outside the City of Hermosa Beach. LOS ANGELES COUNTY FIRE DEPARTMENT HERMOSA BEACH FOR THE MONTH OF AUGUST 2025 UNIT RESPONSES - 2 4 6 8 10 12 14 16 18 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59E100 S100 9/18/2025Page 564 of 572 Ad Hoc Report: Name: Report Date: Description: Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 08/01/2025 10:08:20 HERM BCH 2 911 Calls WPH2 08/01/2025 17:56:07 HERM BCH 2 911 Calls WPH2 08/01/2025 18:32:39 HERMOSA BEACH 2 911 Calls WPH2 08/01/2025 21:38:53 HERMOSA BEACH 2 911 Calls WPH2 08/02/2025 03:11:33 HERMOSA BEACH 2 911 Calls WPH2 08/02/2025 10:40:07 HMB 2 911 Calls WPH2 08/03/2025 20:46:02 HERMOSA BEACH 2 911 Calls RESD 08/04/2025 18:33:33 HERMOSA BEACH 2 911 Calls WPH2 08/04/2025 23:22:21 HERMOSA BEACH 2 911 Calls WPH2 08/06/2025 11:46:17 HERM BCH 2 911 Calls WPH2 08/07/2025 07:06:07 HERMOSA BEACH 3 911 Calls WPH2 08/07/2025 20:09:28 HERMOSA BEACH 2 911 Calls WPH2 08/08/2025 16:24:55 HERM BCH 2 911 Calls WPH2 08/09/2025 07:36:37 HERM BCH 2 911 Calls WPH2 08/09/2025 17:37:04 HERM BCH 2 911 Calls WPH2 08/09/2025 23:18:20 HERM BCH 2 911 Calls WPH2 08/10/2025 08:03:45 HERM BCH 2 911 Calls WPH2 08/10/2025 08:04:49 HERM BCH 1 911 Calls WPH2 08/10/2025 17:13:02 HERM BCH 2 911 Calls WPH2 08/12/2025 22:55:04 HERMOSA BEACH 2 911 Calls WPH2 08/13/2025 09:13:13 HERMOSA BEACH 2 911 Calls WPH2 08/15/2025 03:27:58 HMB 2 911 Calls WPH2 08/15/2025 09:29:40 HERMOSA BEACH 2 911 Calls VOIP 08/15/2025 11:16:39 HERM BCH 2 911 Calls WPH2 08/15/2025 11:21:10 HERMOSA BEACH 2 911 Calls VOIP 08/15/2025 18:14:48 HERM BCH 2 911 Calls WPH2 08/16/2025 15:27:13 HERMOSA BEACH 2 911 Calls WPH2 08/16/2025 22:03:26 HERM BCH 1 911 Calls WPH2 08/16/2025 22:13:46 HERMOSA BEACH 2 911 Calls WPH2 08/16/2025 22:14:42 HERM BCH 2 911 Calls WPH2 08/16/2025 22:22:10 HERMOSA BEACH 2 911 Calls WPH2 08/16/2025 23:41:40 HERMOSA BEACH 2 911 Calls WPH2 08/17/2025 06:03:33 HERM BCH 2 911 Calls WPH2 08/18/2025 13:17:26 HERMOSA BEACH 2 911 Calls WPH2 08/18/2025 14:26:48 HERM BCH 2 911 Calls WPH2 08/18/2025 16:50:21 HERM BCH 2 911 Calls WPH2 08/18/2025 22:25:04 HERMOSA BEACH 2 911 Calls WPH2 08/19/2025 14:59:02 HERM BCH 2 911 Calls WPH2 08/20/2025 06:33:33 HERM BCH 2 911 Calls WPH2 Hermosa Call Answer Time 09/01/2025 02:01:09 August 2025 Los Angeles County Fire Page 565 of 572 08/20/2025 11:52:28 HERM BCH 2 911 Calls WPH2 08/20/2025 13:06:21 HERM BCH 2 911 Calls WPH2 08/21/2025 02:14:06 HERM BCH 2 911 Calls WPH2 08/21/2025 02:16:36 HERM BCH 2 911 Calls WPH2 08/21/2025 14:49:29 HERMOSA BEACH 2 911 Calls RESD 08/21/2025 18:56:58 HERM BCH 2 911 Calls WPH2 08/21/2025 22:11:07 HERMOSA BEACH 2 911 Calls WPH2 08/22/2025 08:50:00 HERMOSA BEACH 2 911 Calls VOIP 08/22/2025 23:53:12 HERM BCH 2 911 Calls WPH2 08/23/2025 01:40:17 HERM BCH 2 911 Calls WPH2 08/23/2025 03:41:19 HMB 2 911 Calls WPH2 08/23/2025 19:01:13 HERM BCH 2 911 Calls WPH2 08/23/2025 21:07:55 HERM BCH 2 911 Calls WPH2 08/24/2025 10:12:07 HERMOSA BEACH 2 911 Calls RESD 08/24/2025 10:29:02 HERMOSA BEACH 2 911 Calls VOIP 08/24/2025 10:53:51 HERM BCH 2 911 Calls WPH2 08/24/2025 11:04:16 HERM BCH 2 911 Calls WPH2 08/24/2025 19:35:01 HERMOSA BEACH 2 911 Calls WPH2 08/24/2025 21:09:35 HERM BCH 2 911 Calls WPH2 08/24/2025 21:33:25 HERM BCH 2 911 Calls WPH2 08/25/2025 04:26:40 HERM BCH 2 911 Calls WPH2 08/26/2025 12:08:59 HERM BCH 2 911 Calls WPH2 08/27/2025 00:04:54 HERM BCH 2 911 Calls WPH2 08/27/2025 10:12:26 HERM BCH 2 911 Calls WPH2 08/27/2025 12:51:59 HERM BCH 16 911 Calls WPH2 08/27/2025 21:28:26 HMB 2 911 Calls WPH2 08/28/2025 15:20:50 HERMOSA BEACH 2 911 Calls VOIP 08/28/2025 17:03:35 HERMOSA BEACH 2 911 Calls VOIP 08/28/2025 17:32:59 HERMOSA BEACH 2 911 Calls VOIP 08/29/2025 11:06:31 HERMOSA BEACH 2 911 Calls RESD 08/30/2025 01:38:08 HERM BCH 2 911 Calls WPH2 08/30/2025 22:40:47 HERMOSA BEACH 3 911 Calls VOIP 08/31/2025 10:16:22 HERM BCH 2 911 Calls WPH2 08/31/2025 14:42:27 HMB 2 911 Calls WPH2 08/31/2025 15:05:04 HERMOSA BEACH 2 911 Calls WPH2 08/31/2025 17:53:57 HERM BCH 2 911 Calls WPH2 08/31/2025 19:10:22 HERMOSA BEACH 2 911 Calls WPH2 Average Call Answer Time (seconds)2 Page 566 of 572 Type of Incidents Number of EMS Incidents 300 - Rescue, emergency medical call (EMS) call, other 22 320 - Emergency medical service, other 4 321 - EMS call, excluding vehicle accident with injury 89 322 - Vehicle accident with injuries 1 353 - Removal of victim(s) from stalled elevator 1 Grand Total*117 Percentage response time within 8 minutes and 59 seconds:116/117 99.15% * Total EMS incidents within the City of Hermosa Beach. Reflects the first arriving units (excluding lifeguard units) on-scene. Data based on Fireview report - apparatus YTD250831. Records meeting the following criteria are excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route LOS ANGELES COUNTY FIRE DEPARTMENT CITY OF HERMOSA BEACH EMERGENCY MEDICAL SERVICES (EMS) CALLS - AUGUST 2025 9/18/2025Page 567 of 572 McCormick Ambulance August 2025 Total Number of Dispatched Calls Dispatched Calls Totals Transported 81 Canceled 61 Grand Total 142 57% 43% Transports Cancels Page 568 of 572 McCormick Ambulance August 2025 Calls Per Day of the Week Day of the Week Completed Canceled Total Sunday 16 14 30 Monday 5 5 10 Tuesday 7 8 15 Wednesday 13 6 19 Thursday 12 7 19 Friday 11 9 20 Saturday 17 12 29 Calls Total 81 61 142 0 2 4 6 8 10 12 14 16 18 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels Page 569 of 572 McCormick Ambulance August 2025 Calls by Time of Day Time of Day Calls 00:00:00 to 00:59:59 3 01:00:00 to 01:59:59 3 02:00:00 to 02:59:59 3 03:00:00 to 03:59:59 3 04:00:00 to 04:59:59 1 05:00:00 to 05:59:59 1 06:00:00 to 06:59:59 2 07:00:00 to 07:59:59 1 08:00:00 to 08:59:59 3 09:00:00 to 09:59:59 3 10:00:00 to 10:59:59 6 11:00:00 to 11:59:59 6 12:00:00 to 12:59:59 4 13:00:00 to 13:59:59 2 14:00:00 to 14:59:59 2 15:00:00 to 15:59:59 4 16:00:00 to 16:59:59 4 17:00:00 to 17:59:59 3 18:00:00 to 18:59:59 5 19:00:00 to 19:59:59 7 20:00:00 to 20:59:59 2 21:00:00 to 21:59:59 6 22:00:00 to 22:59:59 5 23:00:00 to 23:59:59 2 Total Calls 81 Page 570 of 572 McCormick Ambulance August 2025 Calls by Time of Day Page 571 of 572 McCormick Ambulance August 2025 Responses by Code Within Allowable Time Delayed Response Total Code 3: Response Time of 8:59 or less 24 2 26 Code 2: Response Time of 15:00 or less 55 0 55 Canceled 61 Total Responses 79 2 142 Page 572 of 572