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Home My WebLink About09/22/09AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, September 22, 2009 -Council Chambers, City Hall 1315 Valley Drive 6:00p.m.-CLOSED SESSION: See attached Closed Session Agenda 7:00 p.m. -REGULAR MEETING MAYOR Patrick 'Kit' Bobko MAYOR PROTEM Michael DiVirgilio COUNCIL MEMBERS Michael Keegan J. R. Reviczky Peter Tucker CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City's website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (31 0) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city's website 1 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLLCALL CLOSED SESSION REPORT ANNOUNCEMENTS PROCLAMATIONS LUPUS AWARENESS MONTH OCTOBER 2009 PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: I) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on July 28, 2009. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file 1) Tentative Future Agenda Items; and, 2) City Council Directives (d) Recommendation to receive and file the August 2009 financial reports: 1) Revenue and expenditure report; 2) City Treasurer's report; and, 3) Investment report. (e) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from City Manager Stephen Burrell dated September 14, 2009. Claimant: Date of Loss: Date Filed: Allegation: Scarlato, Arleen 07-19-09 09-10-09 Personal Injury (t) Recommendation to authorize the contract award for fire apparatus preventative maintenance be awarded to California Seagrave of Artesia, CA in the amount of $28,000. Memorandum from Fire Chief David Lantzer dated September 14, 2009. (g) Recommendation to authorize the purchase of a Canon imageRUNNER photocopier from Canon Business Solutions and appropriate $21,514 from the Equipment Replacement Fund to complete the purchase. Memorandum from Police Chief Greg Savelli dated September 8, 2009. (h) Recommendation to adopt resolution amending Master Fee Resolution 90-5422, reducing the fee for Temporary Sign Permits to $153, with no fee for a grand opening of new business. Memorandum from Community Development Director Ken Robertson dated September 15,2009. 3 (i) Recommendation to receive and file Project Status Report. Memorandum from Public Works Director Richard Morgan dated September 14, 2009. G) Recommendation to reappropriate funds from 2008-09 to the 2009-10 budget; approve revenue revisions related to 2008-09 reappropriations; and, appropriate additional funds for 2008-09 and 2009-10. Memorandum from Finance Director Viki Copeland dated September 15,2009. (k) Recommendation to authorize the transfer of $17,990 from the 301 Capital Improvements Program (301-8654-4201) to the Community Center General Improvements Project (301-8649-4201); authorize the appropriation of $18,333 from the 301 Capital Improvement Fund to the Communitv Center General Improvements Project (301-8649-4201); and, authorize the Director of Public Works to issue change orders within the project budget for the Community Center General Improvements Project. Memorandum from Public Works Director Richard Morgan dated September 15,2009. (I) Recommendation to award bid and authorize the purchase in the amount of $135,866.29 to Leader Industries for one (1) transport ambulance and appropriate funds from the Equipment Replacement Fund. Memorandum from Fire Chief David Lantzer dated September 14,2009. (m) Recommendation to receive and file the action minutes of the Planning Commission meeting of September 15, 2009. (n) Recommendation to award the construction contract for CIP Project No. 07-420 Hermosa Strand Infiltration Project to Clarke Contracting Corporation (Clarke) in the amount of $496,840; authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; accept Clarke Contracting's DBE "Good Faith Efforts" and reject the bid protest submitted by 4-Con Engineering; revise estimated revenue to reflect the approval of the California Water Resources Control Board's (ARRA) grant in the amount of $940,933; authorize appropriation of $940,933 from the California Water Resources Control Board (ARRA) to the grant fund account; and, authorize the Director of Public Works to make changes as necessary within the project budget. Memorandum from Public Works Director Richard Morgan dated September 15, 2009. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 4 5. PUBLIC HEARINGS-TO COMMENCE AT 7:30P.M. NONE 6. MUNICIPALMATTERS a. UPDATE ON STATE BUDGET ACTIONS. Memorandum from Finance Director Viki Copeland dated September 15, 2009. RECOMMENDATION: Receive and file. b. AMENDMENT TO MUNICIPAL CODE CHAPTER 12.08 PROVIDING OPTIONAL IN-LIEU FEE FOR STREET PAVEMENT IMPROVEMENTS REQUIRED FOR NEW DEVELOPMENT. Memorandum from Public Works Director Richard Morgan dated September 14, 2009. RECOMMENDATION: Waive full reading and introduce proposed ordinance amending Chapter 12.08 of the Municipal Code to add Section 12.08.060 providing an optional in-lieu fee for street pavement improvements required for new development. c. SHARROW BIKELANE PILOT PROJECT ON HERMOSA A VENUE. Memorandum from Public Works Director Richard Morgan dated September 14,2009. RECOMMENDATION: Approve the installation of pavement markings and signage to establish a Shared Roadway "Sharrow Lane" in the number two lane (outside lane) on both sides of Hermosa Avenue from Herondo Avenue to 241h Street. d. PIER AVENUE STREET IMPROVEMENT PROJECT UPDATE. Memorandum from Public Works Director Richard Morgan dated September 14, 2009. RECOMMENDATION: Receive and file status report. 7. MISCELLANEOUS ITEMS AND REPORTS -CITY MANAGER NONE 5 8. MISCELLANEOUS ITEMS AND REPORTS -CITY COUNCIL a. VACANCIES-BOARDS AND COMMISSIONS EMERGENCY PREPAREDNESS ADVISORY COMMISSION UNEXPIRED TERM ENDING MAY 31, 2011. Memorandum from City Clerk Elaine Doerfling dated September 17, 2009. RECOMMENDATION: Accept with regret the resignation of Kelly Kovac- Reedy from the Emergency Preparedness Advisory Commission, effective immediately, and direct the City Clerk to advertise the Commission vacancy with a newspaper publication and normal posting procedures, as has been standard practice in the past, inviting applications from persons interested in being appointed to fill the unexpired term ending May 31, 2001. 9. OTHER MATTERS-CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a. Request from Mayor Pro Tern DiVirgilio for approval to get staff support developing basic economic background material for an Economic Development Panel Discussion in early to mid November. b. Request from Mayor Pro Tern DiVirgilio for approval to place on a future agenda a presentation by Robert Fortunato (and supporting technology team) regarding the groundbreaking net-zero energy remodel at 1556 Prospect Avenue. Further, he would like the staff report for this item to include a line-item listing of the approximate $5K-$7 .5K of permit and development fees associated with this project. ADJOURNMENT 6 AGENDA CLOSED SESSION MEETING HERMOSA BEACH CITY COUNCIL Tuesday, September 22, 2009 -Council Chambers, City Hall 1315 Valley Drive 6:00p.m. The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in existing and anticipated litigation. CALL TO ORDER 1. PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. 2. MINUTES: Approval of minutes of Closed Session meeting held on September 8, 2009. 3. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) a. Name of Case: Case Number: b. N arne of Case: Case Number: Macpherson v. City of Hermosa Beach BC172546 Geroch v. City of Hermosa Beach YC058352 4. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Employee Organizations: ADJOURNMENT Stephen Burrell Hermosa Beach Police Officers Association Hermosa Beach Firefighters' Association Teamsters Union, Local911 Professional and Administrative Employee Group Hermosa Beach Management Association Hermosa Beach Police Management Association Hermosa Beach Professional Engineers Bargaining Group Unrepresented employees 7