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Home My WebLink About08/09/11II "Di8 the well before you are thirsty."-Chinese Proverb NOTICE AND AGENDA OF SPECIAL MEETING HERMOSA BEACH CITY COUNCIL Tuesday, August 9, 2011 7:00p.m. Offsite Location: Hermosa View School 1800 Prospect Avenue, Hermosa Beach, CA 4:30p.m.-CLOSED SESSION: See attached Closed Session Agenda Hermosa Beach City Hall 1315 Valley Drive, Hermosa Beach, CA PLEASE TAKE NOTICE that the Mayor of the City of Hermosa Beach has called a special meeting of the City Council to take place at 4:30 p.m. for Closed Session and 7:00 p.m. for a Special Offsite Meeting on Tuesday, August 9, 2011, for the purpose of discussing and taking action on items listed on the agenda below. MAYOR Howard Fishman MAYOR PROTEM Jeff Duclos COUNCIL MEMBERS Patrick 'Kit' Bobko Michael DiVirgilio Peter Tucker CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATIEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also avallable for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 13.15 Valley Drive, Hermosa Beach, California, during normal business hours. II All written communications from the public included in the agenda will be posted with the agenda on the City's website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city's website 1 I CALL TO ORDER PLEDGE OF ALLEGIANCE ROLLCALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PRESENTION BY THE WOMAN'S CLUB OF HERMOSA BEACH TO THE HERMOSA BEACH POLICE DEPARTMENT AND THE HERMOSA BEACH FIRE DEPARTMENT PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2 WRITTEN COMMUNICATIONS (a) Letter from Howard Longacre dated August .3, 2011 regarding a correction of comment made at the August 2, 2011 Special City Council meeting regarding the Business License Tax Committee's proposal pertaining to the "restaurants with drive-through" category. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. · There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to approve the following minutes: 1) Minutes of the Regular meeting held on June 14, 2011; and, 2) Minutes of the Adjourned Regular meeting held on June 28,2011. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file (d) 1) Tentative Future Agenda Items; and, 2) City Council Directives Recommendation to Surveys/Complaints. August 3, 2011. receive and file report of Customer Service Memorandum from City Clerk Elaine Doerfling dated (e) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from City Manager Stephen Burrell dated August 1, 2011. Claimant: Carlo, Anthony Date ofLoss: 06-27-11 Date Filed: 07-19-11 Allegation: Property damage (f) Recommendation to receive and file Status Report and Timeline for Adoption of the South Bay Bicycle Master Plan. Memorandum from Community Development Director Ken Robertson dated August 2, 2011. (g) Recommendation to approve the class specification for Assistant to the City Manager. (Continued from meeting of July 26, 2011) Memorandum from City Manager Stephen Burrell dated July 20, 2011. 3 (h) Recommendation to approve an additional date of Thursday, August 18, 2011 to the Wide Open volleyball tournament permit. Memorandum from City Manager Stephen Burrell dated August 4, 2011. (i) Recommendation to approve the date change for the Smackfest beach volleyball tournament from September 24, 2011 to September 17, 2011. (j) Recommendation to reject the bid submitted by US Lighting Tech; reject the bid submitted by West-Lite Supply Company, Inc. for $52,517.45; authorize estimated revenue of $58,136 and appropriation of $58,136 in the 150 Grants Fund of Project No. CIP 11-662 -EECBG Energy Efficiency Upgrades; award procurement contract for purchase of high-efficiency parking structure lighting fixtures to Greencrest Energy Solutions of Anaheim, California in the amount of $70,268.61; authorize the Mayor to execute and the Citv Clerk to attest subject to approval of the Citv Attorney; and, authorize the Director of Public Works to make changes as necessary within· the approved budget. Memorandum from Interim Public Works Director Frank Senteno dated August 3, 2011. (k) Recommendation to accept the work by Pima Corporation for CIP Project No. 04- 116 Pier Avenue Project; authorize the Mayor to sign the Notice of Completion; and, authorize staff to release payment to Pima Corporation (10% retained for 35 days following filing of Notice of Completion. Memorandum from Interim Public Works Director Frank Senteno dated August 3, 2011. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS-TO COMMENCE AT 7:30P.M. NONE 6. MUNICIPAL MATTERS a. HERMOSA VIEW SCHOOL SAFE-ROUTE-TO-SCHOOL PROJECT. Memorandum from Interim Public Works Director Frank Senteno dated August 3, 2011. RECOMMENDATION: Receive public comment on the proposed Hermosa View Safe-Route-To-School (SR2S) Project and authorize staff to solicit proposals for engineering services for the preparation of plans, specifications, and construction estimate for the construction of this project. 4 b. REPORT ON PUBLIC URINATION PROBLEM. Memorandum from Police Chief Greg Savelli. RECOMMENDATION: Receive and file with possible recommendations for further action by staff. c. PROPOSED ELECTRIC VEHICLE CHARGING STATIONS ON PIER A VENUE AND AT CITY HALL. Memorandum from Interim Public Works Director Frank Senteno dated August 1, 2011. RECOMMENDATION: Approve the location of four new Electrical Vehicle Charging Stations; execute an agreement with Coulomb Technologies (Coulomb) for the procurement of four Electric Vehicle Charging Stations and associated subscription services; authorize staff to obtain engineering services for design of electrical facilities, to develop a scope of work and construction estimate; authorize staff to obtain a construction estimate from Coulomb Technologies' authorized installer (Clean Fuel-Connections/The Line Group) for installation of the charging stations; and, appropriate AQMD funds in the amount of $102,531 for the design and installation of the charging stations. d. SOUTH PARK MASTER PLAN-STATUS REPORT AND PROPOSED MODIFICATION TO ALLOW SPACE FORA PROPOSED COMMUNITY GARDEN. Memorandum from City Manager Stephen Burrell dated August 3, 2011. RECOMMENDATION: That the City Council consider the Parks and Recreation Connnission reconnnendations: I. That the City Council consider phasing the improvements to South Park. Phase I would include removal of the skate rink and installation of the accessible children's play area and related work. The Phase I improvements are consistent with the approved Master Plan. 2. That the City Council consider allocating the Los Angeles County Regional Park and Open Space District grant of$150,000 to the South Park Phase I project. 3. That the City Council consider the temporary use of the skate rink for a garden demonstration program until it is set to be removed. 4. That the City Council take note that the Commission has approved starting the public hearing process to amend the South Park Master Plan to allocate a portion of the Northeast corner of the park for use as a Connnunity Garden. The Commission will hold a public hearing at its October 4, 20 II meeting. 5 7. MISCELLANEOUS ITEMS AND REPORTS -CITY MANAGER a. APPROVAL PROCESS FOR ISSUING PRESS RELEASES ON BEHALF OF THE CITY. (Continued from meeting of July 26, 2011) Memorandum from City Manager Stephen Burrell dated July 18, 2011. RECOMMENDATION: That the City Council review the approval process for press releases issued on behalf of the City and make any changes that are appropriate. b. MARINELAND MOBILEHOME PARK-REQUEST FOR AMENDMENT TO PRE-DEVELOPMENT LOAN AGREEMENT AS PART OF THE RESIDENT PURCHASE OF THE PARK. Memorandum from City Manager Stephen Burrell dated August 4, 2011. RECOMMENDATION: That the City Council approve the attached Second Amendment to the Pre-Development Loan Agreement. This amendment does not increase the amount; it reallocates the budgeted expense payments. 8. MISCELLANEOUS ITEMS AND REPORTS -CITY COUNCIL a. CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meetings of July 12, 2011 and July 26, 2011) Memorandum from City Clerk Elaine Doerfling dated July 5, 2011. RECOMMENDATION: Appoint delegates and alternates to the various committees, consistent with the policy of maintaining permanent representation whenever possible, and delete any obsolete temporary subcommittees as appropriate. b. CONSIDERATION OF REVISED RESOLUTION SUPPORTING THE HEALTHY EATING ACTIVE LIVING CITIES CAMPAIGN. Memorandum from City Manager Stephen Burrell dated July 28, 2011 RECOMMENDATION: That the City Council consider adopting the attached resolution that embraces policies that promote healthy eating and an active lifestyle. 9. OTHER MATTERS -CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a. Request from Mayor Fishman to consider adopting a resolution setting City Council meeting procedures and a meeting ending time. 6 b. Request from Mayor Fishman to direct staff to return with a program for Hermosa Beach similar to the "Project Shush!" program in Long Beach's Belmont Shore area. c. Request from Councilman DiVirgilio to update Commission attendance requirements (as outlined on our website) that allows for four (4) absences per year to allow for two (2) absences per year. Four absences is excessive given commissions (except for the Planning Commission) meet six times per year. Once the language is corrected staff will then communicate the change to each commissioner. d. Request from Councilman DiVirgilio to direct staff to return with a year-to• year stacked bar chart comparison of Citv general fund expenditures changes from FY09/10 to FY10/11 to budgeted FY11/12. e. Request from Councilman DiVirgilio to direct staff to supply Council with the information provided to the LA County Civil Grand Jury indicating our 'Side Fund balance would be fully paid off between FY 2016-2017 and FY 2018-2019'. f. Request from Councilman DiVirgilio to direct staff to temporarilv nause the Green Task Force application process and relaunch the process after (a) reviewing the Sustainability Plan and (b) refining and focusing the group's mission statement. ADJOURNMENT 7 AGENDA CLOSED SESSION MEETING HERMOSA BEACH CITY COUNCIL Tuesday, August 9, 2011 -Council Chambers, City Hall 1315 Valley Drive 4:30p.m. The City Council finds, based on advice from legal counsel, that discussion in open session will pr«iudice the position of the City in existing and anticipated litigation. CALL TO ORDER 1. PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. 2. MINUTES: Approval of minutes of Closed Session meeting held on July 26, 2011. 3. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Employee Organizations: Stephen Burrell Hermosa Beach Police Officers' Association Hermosa Beach Firefighters' Association Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Hermosa Beach Police Management Association Hermosa Beach Professional Engineers Bargaining Group Unrepresented employees 3. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) a) Name of Case: Hermosa Beach Citizens United vs City of Hermosa Beach Los Angeles County Superior Court Case Number: BS131419 Anticipated Litigation: Government Code Section 54956.9(b) b) Number of Cases: 1 (Letter from William Beverly regarding claim of Thomas Brodie). ADJOURNMENT 8