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Home My WebLink About01/24/12 1 “Worry amplifies a whisper into a shout.” - William Arthur Ward AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, January 24, 2012 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. - CLOSED SESSION: See attached Closed Session Agenda 7:00 p.m. - REGULAR MEETING MAYOR Howard Fishman CITY CLERK Elaine Doerfling MAYOR PRO TEM Jeff Duclos CITY TREASURER David Cohn COUNCIL MEMBERS Patrick ‘Kit’ Bobko Michael DiVirgilio Peter Tucker CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website 2 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PRESENTATION TO WINNERS OF THE COUNTY OF LOS ANGELES PUBLIC LIBRARY 2011 CHILDREN’S BOOKMARK CONTEST PRESENTATION FROM CITY TREASURER REGARDING ANNUAL INVESTMENT POLICY PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 3 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) Recommendation to receive and file memorandum from City Clerk Elaine Doerfling regarding the minutes of Regular meeting of January 10, 2012. (b) Recommendation to ratify check register. (c) Recommendation to receive and file 1) Tentative Future Agenda Items; and, 2) City Council Directives (d) Recommendation to receive and file the December 2011 financial reports: 1) Memorandum regarding the December 2011 Revenue and expenditure report; 2) City Treasurer's report; and, 3) Investment report. (e) Recommendation to receive and file the action minutes of the Planning Commission meeting of January 17, 2012. (f) Recommendation to adopt a resolution declaring the City’s participation in Earth Hour on March 31, 2012 from 8:30 p.m. to 9:30 p.m. and promoting Earth Day on April 22, 2012. Memorandum from Community Development Director Ken Robertson dated January 17, 2012. (g) Recommendation to accept donation of $ 2,000 from the Woman’s Club of Hermosa Beach to be used for hardware needed for Fire Department Records Management System. Memorandum from Finance Director Viki Copeland dated January 17, 2012. (h) Recommendation to approve the class specification for Senior Recreation Supervisor. Memorandum from City Manager Stephen Burrell dated January 17, 2012. (i) Recommendation to approve an Amendment to Professional Services Agreement with AECOM Technical Services, Inc. to increase grant writing services from $4,000 to a maximum of $7,000. Memorandum from Community Development Director Ken Robertson dated January 18, 2012. (j) Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 6, 2011. (k) Recommendation to adopt a resolution acknowledging the receipt, filing and approval of the annual statement of investment policy and delegating investment authority to the City Treasurer for the year 2012. Memorandum from City Treasurer David Cohn dated January 11, 2012. (l) Recommendation to receive and file Project Status Report. Memorandum from Public Works Director Frank Senteno dated January 18, 2012. 4 3. CONSENT ORDINANCES a. ORDINANCE NO. 12-1331 – “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE HERMOSA BEACH MUNICIPAL CODE REGARDING THE CONDUCT OF CITY COUNCIL MEETINGS. For adoption. Memorandum from City Clerk Elaine Doerfling dated January 19, 2012. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION ∗ Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. 2012 SPECIAL EVENT APPLICATIONS. Memorandum from City Manager Stephen Burrell dated January 4, 2012. Additional information from City Manager Stephen Burrell dated January 19, 2012. 2012 COMMERCIAL EVENTS DATE Olympian Fitness - Hermosa Beach 5000 April 21 rEvolution – Shape Summer Beach Tour June 2 Elevation Group – Wide Open VB Tour July 6, 7, 8 Olympian Fitness – Turkey Trot November 22 2012 NON PROFIT EVENTS DATE Project Touch - Sand & Strand February 19 The Samburu Project – Walk for Water March 25 USA Volleyball - Collegiate Challenge April 14-15 Little League – Night at the Ballpark April 21-22 So Cal Foundation for Children – SmackFest Co-Ed VB April 28, July 28, Sept 22 Great Autos of Yesteryear – Endless Summer Car Show May 5 So Cal Foundation for Children–4 Man Volleyfest May 12 Arts Group of Hermosa Beach – Art Walk June 9-10 (AAU) Amateur Athletic Union – AAU June 16, July 14-15, July 28-29, Aug 19 USA Volleyball - Hermosa Beach Open July 20-22 FOP – Movie in the Park August 25 Richstone Family Center – Richstone Pier to Pier Walk April 28 CATEGORY I EVENTS (City receives 30% net revenue) DATE/S Beach Cities – Adult Tennis Championships June 9-10, June 16-17 GI Joe Enterprises – Pier to Pier Run/Walk March 3, June 9, Nov 10 West Coast Beach Tennis – Tournaments Mar 3-4, April 21-22, Aug 4-5, Sept 29-30, Oct 27-28 (CBVA) California Beach Volleyball Association – Beach Volleyball March 24, April 14, May 19,26,27, Aug 4, 5, Aug. 11-12, Sept. 1, 2, 8 Beach Cities – Jr. Tennis Championships May 5-6, 12-13, Dec 8-9, Dec 15-16 HB Junior Satellite & Novice Tennis Tournament Nov 3-4, Nov10-11 RECOMMENDATION: Approve four (4) commercial events, twelve (12) non-profit events. 5 b. CERTIFICATE OF APPROPRIATENESS FOR ALTERATIONS TO BIJOU BUILDING, A HISTORICAL LANDMARK, TO ACCOMMODATE TENANT IMPROVEMENTS TO THE INTERIOR AND EXTERIOR OF THE COMMERCIAL SPACE AT 1227 HERMOSA AVENUE (“FROSTED CUPCAKERY)”, FORMERLY COFFEE BEAN & TEA LEAF), AND APPROVAL OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR CERTIFICATE OF APPROPRIATENESS REVIEW AT 1221 AND 1227 HERMOSA AVE. Memorandum from Community Development Director Ken Robertson dated January 17, 2012. RECOMMENDATION: Adopt resolution approving the Certificate of Appropriateness for alterations to the Bijou Building to accommodate tenant improvements at 1227 Hermosa Avenue and, approve an Amendment to Professional Services Agreement with PCR Service Corp. for Certificate of Appropriateness Review at 1221 and 1227 Hermosa Avenue. c. 2012-2013 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM. Memorandum from Community Development Director Ken Robertson dated January 18, 2012. RECOMMENDATION: 1) Approve the Fiscal Year 2012-2013 CDBG Annual Planning Summary with an allocation of approximately $66,307; and, 2) authorize staff to negotiate the exchange of up to $78,000 of new and existing City CDBG funds with a city yet to be determined in return for unrestricted funds. 6. MUNICIPAL MATTERS a. HERMOSA BEACH GREEN TASK FORCE RECRUITMENT PROCESS AND WORK PLAN. Memorandum from Community Development Director Ken Robertson dated January 18, 2012. RECOMMENDATION: Set general work plan for 2012-2014 Green Task Force, direct staff to initiate the formal appointment process in February 2012, and direct the new Task Force to report back as to what it will focus on during the initial 6 month period. b. LIBRARY PROPERTY TAX REPORT – ANNUAL REPORT OF EXPENDITURES AND PROPERTY TAX REVENUES. Memorandum from City Manager Stephen Burrell dated January 11, 2012. RECOMMENDATION: That the City Council receive the report submitted by the County Librarian and direct that the excess funds be placed in a Special Trust for improvements to the Hermosa Beach Branch Library. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 6 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. REQUEST FOR CITY COUNCIL TO OPPOSE AB480 AS AMENDED CONCERNING INSURANCE FOR SOLID WASTE FACILITIES. Memorandum from City Manager Stephen Burrell dated January 19, 2012. RECOMMENDATION: That the City Council consider taking a position of opposition to AB480 when it is considered by the state senate. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a. Request from Mayor Fishman that the Valley Drive sharrow lane be moved up to be implemented during the 1st Quarter of 2012 in conjunction with a Valley Drive sharrow lane in Manhattan Beach. Continued from meetings of December 13, 2011 and January 10, 2012. b. Request from Mayor Pro Tem Duclos explore feasibility of adding a small restroom facility in downtown parking lots as part of trash enclosure work on Lots "A" and "B" (CIP 07-651). Continued from meeting of January 10, 2012. ADJOURNMENT 7 AGENDA CLOSED SESSION MEETING HERMOSA BEACH CITY COUNCIL Tuesday, January 24, 2012 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in existing and anticipated litigation. CALL TO ORDER 1. PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. 2. MINUTES: Approval of minutes of Closed Session meeting held on December 13, 2011. 3. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) a. Name of Case: Macpherson v. City of Hermosa Beach Case Number: BC172546 ADJOURNMENT HERMOSA BEACH INVESTMENT PLANDAVID A. COHNTREASURERJANUARY 2012 Effective Annual Yield to Maturity for selected city portfolios Sarah Emami Leadership HermosaAverage % of portfolio invested in LAIF- 35%Average length of maturity of portfolios-1.7 years0.38%0.40%0.41%0.46%0.85%1.04%1.19%1.20%1.24%1.42%1.52%1.63%1.66%1.96%0.00% 0.50% 1.00% 1.50% 2.00% 2.50%LawndaleRancho Palos VerdesHermosa BeachRolling HillsGardenaPalos Verdes EstatesCarsonHuntington BeachManhattan BeachBeverly HillsLaguna BeachRedondo BeachTorranceEl Segundo Where we are now invested?98% LAIF @ .37 %2% AA Corporate Note Due September 2013 at 1.44 % YTM. WHAT IS LAIF? Andrew WestlingLeadership Hermosa•PIE CHART ETC Funds available to investIncludes LAIF and a Corporate Note $- $10,000,000.00 $20,000,000.00 $30,000,000.00Axis Title INVESTMENT PARAMETERS•STATE CODE–53601–HERMOSA BEACH POLICY•Vehicles allowed to invest inLAIF (Local Agency Investment Fund)Treasury NotesFederally sponsored Agency Paper AA RATED CORPORATE NOTES > 5 yearsFDIC Insured CDs (Direct Deposit)CDARS (Certificate of Deposit Account Registry Service) Municipal BondsCalifornia GO’s, rated A or better HISTORY OF RATES The “Tiered System” based on Maturities - 5,000,000.00 10,000,000.00 15,000,000.00 20,000,000.00 25,000,000.00 30,000,000.00Primary Liquidity0- 6 MonthsSecondary Liquidity6 months -3 yearsTertiary Liquidity3 years-5years Approved Investment solutions for three liquidity tiers•Diversified–LAIF (Local Agency Investment Fund)–U.S. Treasury Notes–U.S. Agency Notes–Certificates of Deposit (Direct Deposit)–CDARS (Certificate of Deposit Account Registry Service)–Medium term Corporate notes AA <5 years •Laddered investment with a fixed amount every month–1-3 year–1-4 year Portfolio Goals•Diversified–LAIF (Local Agency Investment Fund)–U.S. Treasury Notes–U.S. Agency Notes–Certificates of Deposit (Direct Deposit)–CDARS (Certificate of Deposit Account Registry Service)–Medium term Corporate notes AA <5 years •Laddered Portfolio–1-3 year–1-4 year Current Market Yields•LAIF = .37% - Green•Corporate Notes AA = Blue•Agency Notes = Yellow•CDARS = RED•Direct Deposit CDs = Pink•Treasuries = Orange Implementation Summary•Patience and Discipline •Long term LADDER Approach•Ride the Interest Rate Cycles•Monthly investment for the next 20 months•Start with 1-3 year Ladder•Mix it up with Agency, CDs, and Corp Notes•Increase investment amounts and maturity lengths when the rate “inflection” begins