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HomeMy WebLinkAbout10/23/12 1 “October is crisp days and cool nights, a time to curl up around the dancing flames and sink into a good book.” - John Sinor AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, - Council Chambers, City Hall 1315 Valley Drive 7:00 p.m. MAYOR Jeff Duclos CITY CLERK Elaine Doerfling MAYOR PRO TEM Patrick ‘Kit’ Bobko CITY TREASURER David Cohn COUNCIL MEMBERS Michael DiVirgilio Howard Fishman Peter Tucker CITY MANAGER Tom Bakaly CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website 2 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. NO WRITTEN COMMUNICATIONS 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. 3 (a) Recommendation to approve the following minutes: 1) Minutes of the Regular meeting held on September 11, 2012; and, 2) Minutes of the Regular meeting held on September 25, 2012. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file memorandum from Finance Director Viki Copeland regarding the September 2012 Revenue and expenditure reports, the City Treasurer’s Report and Investment Report. (e) Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 19, 2012. (f) Recommendation to receive and file Project Status Report. Memorandum from Public Works Director Frank Senteno dated October 15, 2012. (g) Recommendation to reject all bids for Project CIP 07-649 Community Center South Wing Rewiring; authorize the Director of Public Works/City Engineer to make adjustments to the scope of work as necessary; and, authorize staff to re-advertise for bids and invite all previous participating bidders to re-bid on the project. Memorandum from Public Works Director Frank Senteno dated October 16, 2012. (h) Recommendation to accept the bid for sale of one used Police BMW motorcycle, and authorize the sale to the high bidder. Memorandum from Interim Police Chief Steve Johnson dated October 16, 2012. (i) Recommendation to deny the following claim and refer it to the City’s Liability Claims Administrator. Memorandum from City Manager Tom Bakaly dated October 17, 2012. Claimant: Kruszewski, Paul Date of Loss: 08-26-12 Date Filed: 10-15-12 Allegation: Personal injury (j) Recommendation to receive and file the action minutes of the Planning Commission meeting of October 16, 2012. (k) Recommendation to receive and file memorandum regarding McCormick’s delayed response. Memorandum from Fire Chief David Lantzer dated October 15, 2012. 3. CONSENT ORDINANCES NONE 4 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a. REQUEST FOR AN ADDITIONAL $20,000 FOR THE FIRE DEPARTMENT’S FISCAL YEAR 2012-13 OVERTIME BUDGET. Memorandum from Fire Chief David Lantzer dated October 15, 2012. RECOMMENDATION: Approve the addition of $20,000 to the Fire Department’s fiscal year 2012-13 overtime budget for personnel expenses to be incurred for joint HBFD/HBPD operations. b. PRESENTATION AND DISCUSSION OF GRANT AWARDED BY THE STATE STRATEGIC GROWTH COUNCIL FOR THE CITY TO UPDATE AND INTEGRATE ITS GENERAL PLAN AND COASTAL LAND USE PLAN INTO A ‘COMPREHENSIVE BLUEPRINT FOR SUSTAINABILITY AND A LOW CARBON FUTURE’. Memorandum from Community Development Director Ken Robertson dated October 17, 2012. RECOMMENDATION: That Council direct staff to distribute a Request for Proposals to prepare the integrated General Plan/Coastal Land Use Plan Update and Environmental Impact Report and return with an Agreement for Professional Services. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. HOLIDAY PARKING PROGRAM. Memorandum from City Manager Tom Bakaly dated October 18, 2012 RECOMMENDATION: That the City Council consider and select one of the follow options regarding the Holiday Parking Program: Option 1: Approve 3 hours free parking for all silver meters* from Tuesday, December 11, 2012 through Tuesday, December 25, 2012; Option 2: Approve charging 75¢ per hour (roughly a 50% reduction) for all silver meters* from Tuesday, December 11, 2012 through Tuesday, December 25, 2012. *Does not include the parking structure or Lots A and B downtown; regular, full-time rates apply. 5 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a. VACANCIES – BOARDS AND COMMISSIONS PUBLIC WORKS COMMISSION APPOINTMENTS. Memorandum from City Clerk Elaine Doerfling dated October 16, 2012. RECOMMENDATION: That City Council appoint three to four-year terms expiring October 31, 2016 and the fourth applicant to the unexpired term ending October 31, 2014. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. NONE ADJOURNMENT October 18, 2012 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 23, 2012 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 13, 2012NOVEMBER 13, 2012NOVEMBER 13, 2012NOVEMBER 13, 2012 PRESENTATION: LEADERSHIP HERMOSA – HERMOSA BEACH EMERGING LEADER AWARD Approval of Tree Lighting Ceremony and New Year’s Eve Celebration City Manager Chamber request to put up holiday lights and decorations on PCH, Pier Ave., Hermosa Ave. (between 10th & 14th) and the Plaza City Manager Pole Banners: continuation of existing policy of Chamber management of pole banners City Manager Trash Update City Manager Street Improvement Matrix Update Public Works Director Consideration of event: Snowfest City Manager Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of October 1, 2012 City Manager Fiesta Permit for May & September 2013 City Manager NOVNOVNOVNOVEMBER 27, 2012EMBER 27, 2012EMBER 27, 2012EMBER 27, 2012 PCH/Aviation Bike Lane and Prospect Street Public Works Director Recommendation to receive and file the action minutes of the Planning Commission meeting of November 20, 2012 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 21, 2012 Public Works Director Activity Reports for October 2012 All Departments DECEMBER 11, 2012DECEMBER 11, 2012DECEMBER 11, 2012DECEMBER 11, 2012 PRESENTATION: CAR2GO Recommendation to receive and file the action minutes of the Planning Commission meeting of December 5, 2012 Community Development Director 4TH Quarter Investment Report City Treasurer DECEMBER 25, 2012DECEMBER 25, 2012DECEMBER 25, 2012DECEMBER 25, 2012 NO MEETING PENDING ITEMSPENDING ITEMSPENDING ITEMSPENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.. Finance Director Beach Restrooms final Acceptance Public Works Director Lots A and B Trash Enclosures (Continued from meeting of March 13, 2012) Public Works Director Trash Contract Community Development Director Pension Bonds Finance Director City Council PERS & Medical City Manager Procurement Policies - RFP City Manager 2c REGULATORY MEASURES Amend zoning & other codes Adopt Coastal zoning code (unified code) Obtain Local Coastal Program certification Standards & guidelines Funding mechanisms PROGRAMS Programs, studies & plans Educational tools/Training Capital Improvements Municipal/Community-focused Monitor targets/Adapt COLLABORATION City-Local-Regional-State Partnerships Community Programs Funding City of Hermosa Beach - General Plan & Coastal Land Use Plan Update Hermosa Beach General Plan Land Use, Circulation, Housing, Noise Conservation, Open Space, Safety, Urban Design, Economic Development Land Use Map HE Tentative Certification Hermosa Beach Coastal Land Use Plan Parking Access Coastal Housing Coastal Recreation Coastal Development Coastal Zone Map STATE INPUTS Climate Change Resources California Climate Adaptation Strategy The Impacts of Sea Level Rise on the California Coast GUIDANCE & TOOLS General Plan Guidelines Local Coastal Plan Updates CEQA California Climate Change Portal & the General Plan Reinventing the General Plan Climate & Air Pollution Planning Assistance Tool Cal-ADAPT ADAPT Decision Making (RAND) Cool California: Toolkit Cool Cities REGIONAL INPUTS Sustainable Communities Strategy Sustainable South Bay Strategy SCAQMD AQ &Transpo. Planning Climate Change and the Future of Southern California Water Reliability 2020 Development Patterns in South Bay Hermosa Beach Profile (SCAG) Santa Monica Bay Restoration Low Impact Development South Bay Environmental Services Center AQMD On The Air (Los Angeles Regional Collaborative for Climate Action and Sustainability) Adapting to Climate Change--Video seminar on California's strategy (USC Center for Sustainable Cities) CITY INPUTS Zoning Map Corridors & Assets Sustainability Plan (center of hyperlinked page) Beach Cities Livability Plan South Bay Bicycle Master Plan Vitality City Program Municipal GHG Inventory Community GHG Inventory Pier Avenue Streetscape Project Hermosa Beach Pedestrian Safety Assessment Stormwater Program & Water Quality issues City Sustainability Website City Sustainability Actions Hermosa Green Incentives Hermosa Cal-Green Code Water Conservation Ordinance Water Efficient Landscape Ordinance Climate Action Plan (2012) Complete Streets Policy (2012) PCH/Aviation Blvd Imp Project (2012/13) Downtown Strategic Economic Develop. Plan (2013) OUTPUT: COMPREHENSIVE BLUEPRINT FOR SUSTAINABILITY AND A LOW CARBON FUTURE CITY OF HERMOSA BEACH – GENERAL PLAN & COASTAL LAND USE PLAN UPDATE ATTACHMENT 25 CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date: September 18, 2012 To: Honorable Chairman and Members of the Hermosa Beach Planning Commission From: Pamela Townsend, Senior Planner Subject: Presentation on Grant awarded by the State Strategic Growth Council for the City to update and integrate its General Plan and Coastal Land Use Plan into a ‘Comprehensive Blueprint for Sustainability and a Low Carbon Future’ Recommendation: This item is presented for information and no action is required. The Commission is invited to provide its thoughts on any aspect of the process including the Commission’s role. Background/Analysis: The General Plan and Coastal Land Use Plan are required by and must comply with state law. The City’s adopted plans have not been comprehensively updated for some 30 years and in many instances no longer provide relevant policy direction to address current issues and guide the community’s future (the adopted plans may be reviewed online here: General Plan - Coastal Land Use Plan). The City Council has identified an update of these plans as a priority. In May 2012, the City was awarded a $410,000 grant to update and integrate its General Plan and Coastal Land Use Plan, centered on the vision of a “Comprehensive Blueprint For Sustainability and a Low Carbon Future”, under the California Strategic Growth Council’s (SGC) competitive ‘Sustainable Communities Planning Grant and Incentives Program.’ The program funds planning efforts aimed at reducing greenhouse gas emissions consistent with state climate goals, through Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84) monies. Grant Proposal Overview: The Executive Summary of the grant proposal in Attachment 1 provides a concise summary of the many facets of the project. It demonstrates how the many independent actions and programs that the City has implemented and continues to pursue can be integrated into major themes for the Plan update. The Executive Summary also illustrates how ATTACHMENT 4 10 the project responds to the SGC grant application requirements and priority considerations, which include the following:1  Ongoing collaboration with state, regional and local, public and private stakeholders and community involvement: This is demonstrated through the City’s previous and ongoing actions.  Address climate change impacts: Climate mitigations to reduce greenhouse gases and climate adaptation strategies to address climate change and sea level rise figure prominently into the project.  Strategies or outcomes that can serve as best practices for communities across the state: The City will create an E-Plan as a best practice, and the integration of the General Plan and Coastal Land Use Plan will be a transferable model.  Resources leveraged: The City has identified key partners that will provide assistance and how City resources will be used to leverage the grant funds.  Equity and serves an economically disadvantaged community: The City demonstrates how planning will encompass all peoples. The City is not an ‘economically disadvantaged community’ but the project will evaluate issues associated with service workers in the City’s tourism sector. The project envisions utilizing the City’s existing General Plan and Coastal Land Use Plans, its many ad hoc achievements along with other inputs, to inform policy and program development as shown in Attachment 2. The General Plan Guidelines and Coastal Land Use Plan Update Guide (Part 1) provide guidance on preparing and updating the General Plan and Coastal Land Use Plan. (Attachment 2 is a valuable resource which provides online links to various inputs.) The SGC grant funds will be used to retain consultants to assist City staff, prepare studies, conduct community involvement programs, prepare the draft plan, create an E-plan, and assist with the public hearing process. City staff and other City resources, various studies that will be necessary but are not directed related to the grant topic areas, and the environmental impact report are in-kind contributions. The Work Plan identifies subject areas for which studies and information will be required (Attachment 3). Like any planning process, the General Plan update involves identification of existing conditions and issues, alternatives and plan preparation, public hearings, and plan adoption as outlined in the initial Work Plan in Attachment 3. The grant period is a maximum of three years from execution of the grant contract and there is no extension. While three years may seem ample, comprehensive planning processes can take considerably more time and the City will need to proceed expeditiously through each step to meet timelines and maximize use of awarded grant funds. The Community Development Department is working with Strategic Growth Council (SGC) staff to provide documents necessary for grant execution. The schedule in Attachment 3 is being revised to deliver the draft Plan within the three year grant period, rather than requiring Plan adoption within three years, which SGC staff has indicated is permissible. There is no penalty for proceeding at a faster pace. 1 The complete narrative can be found here: http://www.sgc.ca.gov/selected_apps_round2.html ATTACHMENT 4 11 General Plans and Coastal Land Use Plans: Each city and county in California must prepare a comprehensive, long term general plan to guide the physical development of the county or city, and any land outside its boundaries which bears relation to its planning (Government Code Section 65300). The general plan expresses the community’s development goals and embodies public policy relative to the distribution of future land uses. A general plan must address seven elements, including land use, circulation, housing, open space, conservation, noise and safety. The housing element is the only element that must be prepared on a prescribed schedule; Hermosa Beach has begun the process of again updating the housing element for submittal to the state by October 2013. The general plan must address a broad range of issues, and should focus on issues relevant to the planning area. The general plan may include other subject areas or elements and may be organized in any manner deemed appropriate by the City, so long as it includes the required components. The SGC proposal states that the Plan will be organized around sustainability, rather than necessarily providing seven discrete elements. All aspects of the general plan must be internally consistent and each element has equal legal status. The Coastal Land Use Plan is one component of the Local Coastal Program, which consists of the Land Use Plan (addressing public access, recreation, marine environment, land resources, development and industrial development), and the Implementation Plan which must be certified before the City can assume coastal development permit authority. One reason the City has not yet assumed CDP authority was inability to resolve some key issues to the mutual satisfactory of the City and Coastal Commission. It is hoped this update process will eventually pave the way to a certified Local Coastal Program that is consistent with Coastal Act requirements. The General Plan/Coastal Plan must take a long-term perspective as it projects future conditions and needs as a basis for determining objectives. The planning horizon is typically a minimum of 20 to 30 years, with 50 year or longer terms being adopted by some jurisdictions. The integrated Plan will establish policies that will provide long term direction, as well as short term decision- making. As part of the SGC grant application, the City was required to identify sustainability indicators and outcomes that should be demonstrated by the Plan (Attachment 4). Plan implementation includes regulatory tools (zoning and other tools), community and capital improvement planning, educational and collaborative programs, updating the City's website, and many other actions focused on municipal facilities, the community, or collaborations with others. The Plan will include a prioritized action plan and monitoring plan. Several agencies have the responsibility to certify that Plan elements are prepared in compliance with state law; the housing element must be certified by Dept. of Housing and Community Development, the Coastal Land Use Plan must be certified by the Coastal Commission, and other state agencies have review responsibility. The SGC grant proposal also identifies specific parties that have agreed to take a more active role in assisting the City with the update process. Per State law, the draft Plan (and environmental impact report) must be reviewed by the Planning Commission which will make a recommendation for adoption by resolution of the City Council. The primary purpose of the Commission is to maintain and enhance the environment of the community, which entails advance or long-range planning (updating of the General Plan and specific elements), current planning (short-range projects), and land use controls (administering to the code and review of all subdivisions and zoning petitions). It is envisioned that the City’s ATTACHMENT 4 12 other commissions will have a role in identifying issues, policies and programs as inputs to the planning process. (For more information: General Plan Guidelines, Updating the LCP.) Community involvement: The success of the General Plan process and ultimately its implementation relies upon partnerships and communication with the community, organizations, and local and regional agencies. One of the key decisions in a major plan update is organization of the community involvement process. The Work Plan identifies the steps and key points for involvement, but there is latitude in how the program is formulated. The Planning Commission and City should weigh in on this issue and the request for proposals and consultant responses will also address this issue. The fact that the City is largely developed, it has adopted existing plans and policies, and the timeframe and funding for the process are limited, will affect how expansive the program may be. The internet, social media, small scale of the City, and likelihood that the number of controversial issues may be limited, provides the opportunity for an open inclusive process where all people can interact directly with the process on an equal basis, through attendance at workshops and meetings, online tools and similar methods. Steering committees or issue related committees are other formats but tend to be more time consuming, expansive to manage, and may be perceived as ‘exclusionary’. As the recommending body to the Council, the Planning Commission plays an important role in the update process. The Commission may desire to be more involved in the process and community involvement program, providing various forums for discussion, or may simply desire to limit involvement to primarily the formal public hearing process. Attachments: 1. Grant Proposal Executive Summary 2. General Plan and Coastal Land Use Plan Inputs 3. Grant Proposal Work Plan 4. Grant Proposal Indicators and Outcomes ATTACHMENT 4 13