HomeMy WebLinkAbout03/26/13 1
Spring is nature's way of saying, Let's Party! - Robin Williams
AGENDA
HERMOSA BEACH CITY COUNCIL
Tuesday, March 26, 2013 - Council Chambers, City Hall
1315 Valley Drive
7:00 p.m.
MAYOR
Patrick ‘Kit’ Bobko
CITY CLERK
Elaine Doerfling
MAYOR PRO TEM
Michael DiVirgilio
CITY TREASURER
David Cohn
COUNCIL MEMBERS
Jeff Duclos
Howard Fishman
Peter Tucker
CITY MANAGER
Tom Bakaly
CITY ATTORNEY
Michael Jenkins
All council meetings are open to the public. PLEASE ATTEND.
The Council receives a packet with detailed information and recommendations on nearly every
agenda item.
City Council agendas and staff reports are available for your review on the City's web site
located at www.hermosabch.org.
Complete agenda packets are also available for public inspection in the Police Department, Fire
Department, Public Library and the Office of the City Clerk.
During the meeting, a packet is also available in the
Council Chambers foyer.
Written materials distributed to the City Council within 72 hours of the City Council meeting
are available for public inspection immediately upon distribution in the City Clerk's office at
1315 Valley Drive, Hermosa Beach, California, during normal business hours.
All written communications from the public included in the agenda will be posted with the
agenda on the City’s website
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD)
will be available for check out at the meeting.
If you require special assistance to participate in this meeting, you must call or submit your
request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the
meeting.
Your participation in this meeting is in the public domain. Meetings are both cablecast
and streamed live over the Internet. Minutes of this meeting will reflect your participation in
this meeting and are posted on the city’s website
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
ANNOUNCEMENTS
PRESENTATIONS
AMERICAN RED CROSS MONTH
MARCH 2013
OIL PROJECT STATUS REPORT
FROM TOM BAKALY, CITY MANAGER
PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown
Act generally prohibits the Council from taking action on any matter not listed on the posted
agenda as a business item.
1. ORAL AND WRITTEN COMMUNICATIONS
This is the time for members of the public to address the City Council on any items within the
Council's jurisdiction not on this agenda, on items on this agenda as to which public comment
will not be taken, or to request the removal of an item from the consent calendar. Comments on
public hearing items are heard only during the public hearing. Members of the audience may
also speak:
1) during discussion of items removed from the Consent Calendar;
2) during Public Hearings; and,
3) during discussion of items appearing under Municipal Matters.
Comments from the public are limited to three minutes per speaker.
The City Council acknowledges receipt of the written communications listed below. No action
will be taken on matters raised in written communications.
The Council may take action to schedule issues raised in oral and written communications for a
future agenda.
Citizens with comments regarding City management or departmental operations are requested to
submit those comments to the City Manager.
NO WRITTEN COMMUNICATIONS
3
2. CONSENT CALENDAR: The following more routine matters will be acted upon by
one vote to approve with the majority consent of the City Council. There will be no
separate discussion of these items unless a Council member removes an item from the
Consent Calendar. Items removed will be considered under Agenda Item 4, with public
comment permitted at that time.
(a) Recommendation to approve minutes of the Adjourned Regular meeting held on
January 23, 2013.
(b) Recommendation to ratify check register and to approve cancellation of certain
checks as recommended by the City Treasurer.
(c) Recommendation to receive and file Tentative Future Agenda Items.
(d) Recommendation to receive and file the February 2013 financial reports:
1) Revenue and expenditure report;
2) City Treasurer's report; and,
3) Investment report.
(e) Recommendation to receive and file the action minutes of the Parks, Recreation and
Community Resources Advisory Commission meeting of February 5, 2013.
(f) Recommendation to adopt a resolution revising the 2012-13 appropriations limit
and rescind Resolution 12-6809. Memorandum from Finance Director Viki Copeland
dated March 11, 2013.
(g) Recommendation to receive and file Project Status Report. Memorandum from
Public Works Director Frank Senteno dated March 18, 2013.
(h) Recommendation to adopt a resolution which authorizes the City Manager, Finance
Director and Accounting Supervisor to order deposit and withdrawal of monies in
the Local Agency Investment Fund (LAIF) and rescind Resolution No. 12-6779 (the
previous LAIF) resolution). Memorandum from Finance Director Viki Copeland dated
March 19, 2013.
(i) Recommendation to receive and file the action minutes of the Planning Commission
meeting of March 19, 2013.
(j) Recommendation to award a Construction Contract to Copp Contracting, Inc. to
provide construction services for Project CIP No. 11-127 Street Improvements –
Various Locations in the amount of $776,881.13; authorize the Mayor to execute
and the City Clerk to attest the attached Construction Contract subject to approval
by the City Attorney; adopt resolution entitled “A resolution of the City Council of
the City of Hermosa Beach approving the design and plans for the construction of
CIP No. 11-127 Street Improvements – Various Locations pursuant to Government
Code Section 830.6 and establishing a project payment account; and, authorize the
Director of Public Works to make changes to the contract within the project budget.
Memorandum from Public Works Director Frank Senteno dated March 19, 2013.
4
(k) Recommendation to award a Professional Services Agreement to RNL, Inc. to
provide design services for Project CIP No. 07-651 Downtown Compactor Facility
for a fixed fee of $51,830; authorize the Mayor to execute and the City Clerk to
attest the Professional Services Agreement subject to approval by the City Attorney;
and, authorize the Director of Public Works to make changes to the agreement
within the project budget. Memorandum from Public Works Director Frank Senteno
dated March 20, 2013.
3. CONSENT ORDINANCES
NONE
4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Public comments on items removed from the Consent Calendar.
5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M.
a. APPROVAL OF AGREEMENT WITH ARAKELIAN ENTERPRISES,
INC. (ATHENS SERVICES) TO PROVIDE INTEGRATED SOLID
WASTE MANAGEMENT SERVICES AND ADOPTION OF A
RESOLUTION AMENDING SOLID WASTE MANAGEMENT SERVICES
RATES. Memorandum from Community Development Director Ken Robertson
dated March 20, 2013.
RECOMMENDATION: Approved the Agreement with Arakelian Enterprises,
Inc. (Athens Services) to provide Integrated Solid Waste Management Services
and adopt a resolution amending Solid Waste Management Services Rates.
6. MUNICIPAL MATTERS
a. ATHENS STREET SWEEPING CONTRACT AMENDMENT.
Memorandum from Public Works Director Frank Senteno dated March 19, 2013.
RECOMMENDATION: Authorize the Mayor to execute the FIRST
AMENDMENT TO AGREEMENT FOR STREET SWEEPING SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND ARAKELIAN
ENTERPRISES (Athens) that extends the term of the street sweeping contract to
coincide with the term of the proposed franchise agreement for waste disposal
services; and, authorize the Director of Public Works to make changes as
necessary within the budgeted amount.
5
b. OCEAN FRIENDLY GARDEN – COMMUNITY CENTER. Memorandum
from Public Works Director Frank Senteno dated March 18, 2013.
RECOMMENDATION: Consider and approve the relocated Ocean Friendly
Garden site; authorize Agreement No. W2324 between West Basin Municipal
Water District and the City of Hermosa Beach regarding Ocean Friendly Garden
Demonstration Project; authorize Staff to assist Surfrider Foundation in providing
project assistance as described in the attached “Expectations for City Participation
in West Basin’s MWD’s Ocean-Friendly Demonstration Garden Program”; and,
authorize the appropriation and revenue of $24,000 from the Grants Fund 150 to
cover agreement cost.
7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER
NONE
8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY
COUNCIL
a. VACANCIES – BOARDS AND COMMISSIONS
UPCOMING EXPIRATION OF TERMS ON THE EMERGENCY
PREPAREDNESS ADVISORY COMMISSION. Memorandum from City
Clerk Elaine Doerfling dated March 19, 2013.
RECOMMENDATION: Direct the City Clerk to immediately advertise and
request applications from interested parties for two Emergency Preparedness
Advisory Commission terms that will expire May 31, 2013.
9. OTHER MATTERS - CITY COUNCIL
Requests from Council members for possible future agenda items. No discussion or
debate of these requests shall be undertaken; the sole action is whether to schedule the
item for consideration on a future agenda. No public comment will be taken.
NONE
ADJOURNMENT
March 21, 2013
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council March 26, 2013
TENTATIVE FUTURE AGENDA ITEMS
APRIL 9, 2013APRIL 9, 2013APRIL 9, 2013APRIL 9, 2013
Recommendation for new phone system Finance Director
Award of Contract – General Plan Community Development Director
Award of Contract – Community Dialogue Community Development Director
Investment Policy Update, Broker Contracts and Administrative
Items
City Manager
Electric Car Purchase Public Works Director
Red Cross Shelter Agreement Fire Chief
City Council Vision, Mission and Goals – Adoption City Manager
Paperless Council Packet and WIFI Discussion City Manager
Bar and Tavern Update Police Chief
Independent Cities Finance Authority Withdrawal City Manager
Recommendation to receive and file the action minutes of the
Public Works Commission meeting of March 20, 2013
Public Works Director
APRIL 23, 2013APRIL 23, 2013APRIL 23, 2013APRIL 23, 2013
Parking Code Amendments Police Chief
Award of Contract – Oil EIR Community Development Director
Car2go – Final ordinance and policies Community Development Director
Recommendation to receive and file the action minutes of the
Planning Commission meeting of April 16, 2013.
Community Development Director
South Park Design Contract Public Works Director
Oil Project Status Report City Manager
Electronic Patient Care Reporting Fire Chief
PENDING ITEMSPENDING ITEMSPENDING ITEMSPENDING ITEMS
Consideration of reduction of business license fee request from
Carol G. Weiss, Ph.D..
Finance Director
Procurement Policies - RFP City Manager
Ethics Policy City Manager
Review of Pension Bonds Finance Director
Discovery Economics Finance Director
Short Term Rentals Community Development Director
Building Code Amendments – Adjacent Property Owner Protection Community Development Director
2c
03/20/2013
CITY OF HERMOSA BEACH
1
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Council1101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1101-4100 Personal Services
35,659.00 3,007.01 23,615.09 66.221101-4102 Regular Salaries 0.00 12,043.91
1,504.00 693.93 1,751.69 116.471101-4111 Accrual Cash In 0.00 -247.69
25,440.00 2,120.00 16,960.00 66.671101-4112 Part Time/Temporary 0.00 8,480.00
13,803.00 911.89 8,762.53 63.481101-4180 Retirement 0.00 5,040.47
25,302.00 734.44 10,260.98 40.551101-4188 Employee Benefits 0.00 15,041.02
902.00 84.38 613.57 68.021101-4189 Medicare Benefits 0.00 288.43
2,605.00 217.00 1,302.00 49.981101-4190 Other Post Employment Benefits (OPEB) 0.00 1,303.00
Total Personal Services 105,215.00 7,768.65 63,265.86 0.00 41,949.14 60.13
1101-4200 Contract Services
25,438.00 1,152.00 32,571.61 128.041101-4201 Contract Serv/Private 0.00 -7,133.61
Total Contract Services 25,438.00 1,152.00 32,571.61 0.00 -7,133.61 128.04
1101-4300 Materials/Supplies/Other
100.00 0.07 16.92 16.921101-4304 Telephone 0.00 83.08
14,000.00 1,085.90 6,746.82 48.191101-4305 Office Oper Supplies 0.00 7,253.18
24,000.00 750.00 15,011.05 62.551101-4315 Membership 0.00 8,988.95
16,250.00 1,941.86 5,821.49 35.821101-4317 Conference/Training 0.00 10,428.51
23,276.00 1,298.40 17,007.77 73.071101-4319 Special Events 0.00 6,268.23
3,620.00 302.00 2,416.00 66.741101-4394 Building Maintenance Charges 0.00 1,204.00
4,269.00 356.00 2,848.00 66.711101-4396 Insurance User Charges 0.00 1,421.00
Total Materials/Supplies/Other 85,515.00 5,734.23 49,868.05 0.00 35,646.95 58.31
Total City Council 216,168.00 14,654.88 145,705.52 0.00 70,462.48 67.40
1Page:
03/20/2013
CITY OF HERMOSA BEACH
2
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Clerk1121
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1121-4100 Personal Services
107,745.00 8,859.10 69,574.40 64.571121-4102 Regular Salaries 0.00 38,170.60
6,133.00 0.00 1,410.45 23.001121-4111 Accrual Cash In 0.00 4,722.55
32,832.00 2,803.90 27,491.80 83.731121-4112 Part Time/Temporary 0.00 5,340.20
35,375.00 2,099.26 20,571.90 58.151121-4180 Retirement 0.00 14,803.10
44,984.00 2,961.21 23,034.05 51.201121-4188 Employee Benefits 0.00 21,949.95
2,108.00 169.16 1,428.19 67.751121-4189 Medicare Benefits 0.00 679.81
10,528.00 877.00 5,262.00 49.981121-4190 Other Post Employment Benefits (OPEB) 0.00 5,266.00
Total Personal Services 239,705.00 17,769.63 148,772.79 0.00 90,932.21 62.06
1121-4200 Contract Services
5,952.00 370.63 3,474.41 58.371121-4201 Contract Serv/Private 0.00 2,477.59
Total Contract Services 5,952.00 370.63 3,474.41 0.00 2,477.59 58.37
1121-4300 Materials/Supplies/Other
785.00 82.47 420.13 53.521121-4304 Telephone 0.00 364.87
4,650.00 127.41 3,715.78 79.911121-4305 Office Oper Supplies 0.00 934.22
565.00 0.00 480.00 84.961121-4315 Membership 0.00 85.00
1,695.00 0.00 1,868.83 110.261121-4317 Conference/Training 0.00 -173.83
12,500.00 1,367.08 6,180.99 49.451121-4323 Public Noticing 0.00 6,319.01
7,618.00 635.00 5,080.00 66.681121-4390 Communications Equipment Chrgs 0.00 2,538.00
612.00 51.00 408.00 66.671121-4394 Building Maintenance Charges 0.00 204.00
10,393.00 866.00 6,928.00 66.661121-4396 Insurance User Charges 0.00 3,465.00
Total Materials/Supplies/Other 38,818.00 3,128.96 25,081.73 0.00 13,736.27 64.61
Total City Clerk 284,475.00 21,269.22 177,328.93 0.00 107,146.07 62.34
2Page:
03/20/2013
CITY OF HERMOSA BEACH
3
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Attorney1131
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1131-4200 Contract Services
320,000.00 9,910.12 104,266.68 32.581131-4201 Contract Serv/Private 0.00 215,733.32
Total City Attorney 320,000.00 9,910.12 104,266.68 0.00 215,733.32 32.58
3Page:
03/20/2013
CITY OF HERMOSA BEACH
4
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Prosecutor1132
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1132-4200 Contract Services
145,000.00 0.00 62,287.30 42.961132-4201 Contract Serv/Private 0.00 82,712.70
Total Contract Services 145,000.00 0.00 62,287.30 0.00 82,712.70 42.96
1132-4300 Materials/Supplies/Other
300.00 20.56 109.66 36.551132-4304 Telephone 0.00 190.34
100.00 0.00 31.76 31.761132-4305 Office Oper Supplies 0.00 68.24
Total Materials/Supplies/Other 400.00 20.56 141.42 0.00 258.58 35.36
Total City Prosecutor 145,400.00 20.56 62,428.72 0.00 82,971.28 42.94
4Page:
03/20/2013
CITY OF HERMOSA BEACH
5
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Treasurer1141
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1141-4100 Personal Services
27,756.00 2,370.51 18,616.06 67.071141-4102 Regular Salaries 0.00 9,139.94
501.00 0.00 841.17 167.901141-4111 Accrual Cash In 0.00 -340.17
27,744.00 2,312.50 18,500.00 66.681141-4112 Part Time/Temporary 0.00 9,244.00
11,642.00 803.37 7,427.16 63.801141-4180 Retirement 0.00 4,214.84
10,210.00 833.18 6,486.77 63.531141-4188 Employee Benefits 0.00 3,723.23
812.00 67.90 550.38 67.781141-4189 Medicare Benefits 0.00 261.62
3,164.00 264.00 1,584.00 50.061141-4190 Other Post Employment Benefits (OPEB) 0.00 1,580.00
Total Personal Services 81,829.00 6,651.46 54,005.54 0.00 27,823.46 66.00
1141-4200 Contract Services
30,140.00 0.00 14,053.48 46.631141-4201 Contract Serv/Private 0.00 16,086.52
Total Contract Services 30,140.00 0.00 14,053.48 0.00 16,086.52 46.63
1141-4300 Materials/Supplies/Other
410.00 59.74 213.91 52.171141-4304 Telephone 0.00 196.09
2,490.00 150.40 1,623.97 65.221141-4305 Office Oper Supplies 0.00 866.03
120.00 0.00 117.50 97.921141-4315 Membership 0.00 2.50
2,680.00 0.00 800.00 29.851141-4317 Conference/Training 0.00 1,880.00
3,832.00 319.00 2,552.00 66.601141-4390 Communications Equipment Chrgs 0.00 1,280.00
609.00 51.00 408.00 67.001141-4394 Building Maintenance Charges 0.00 201.00
3,734.00 311.00 2,488.00 66.631141-4396 Insurance User Charges 0.00 1,246.00
Total Materials/Supplies/Other 13,875.00 891.14 8,203.38 0.00 5,671.62 59.12
Total City Treasurer 125,844.00 7,542.60 76,262.40 0.00 49,581.60 60.60
5Page:
03/20/2013
CITY OF HERMOSA BEACH
6
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
City Manager1201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1201-4100 Personal Services
216,053.00 16,627.39 155,407.03 71.931201-4102 Regular Salaries 0.00 60,645.97
25,424.00 555.13 1,401.33 5.511201-4111 Accrual Cash In 0.00 24,022.67
36,269.00 2,336.60 17,223.55 47.491201-4180 Retirement 0.00 19,045.45
46,969.00 2,091.07 13,462.31 28.661201-4188 Employee Benefits 0.00 33,506.69
3,583.00 258.13 2,191.86 61.171201-4189 Medicare Benefits 0.00 1,391.14
24,605.00 2,050.00 12,300.00 49.991201-4190 Other Post Employment Benefits (OPEB) 0.00 12,305.00
Total Personal Services 352,903.00 23,918.32 201,986.08 0.00 150,916.92 57.24
1201-4200 Contract Services
130,100.00 359.70 14,178.41 10.901201-4201 Contract Serv/Private 0.00 115,921.59
Total Contract Services 130,100.00 359.70 14,178.41 0.00 115,921.59 10.90
1201-4300 Materials/Supplies/Other
1,200.00 170.14 760.91 63.411201-4304 Telephone 0.00 439.09
500.00 316.57 1,021.18 204.241201-4305 Office Oper Supplies 0.00 -521.18
1,800.00 35.00 110.00 6.111201-4315 Membership 0.00 1,690.00
5,000.00 819.80 4,754.69 95.091201-4317 Conference/Training 0.00 245.31
7,557.00 630.00 5,040.00 66.691201-4390 Communications Equipment Chrgs 0.00 2,517.00
3,406.00 284.00 2,272.00 66.711201-4394 Building Maintenance Charges 0.00 1,134.00
16,975.00 1,415.00 11,320.00 66.691201-4396 Insurance User Charges 0.00 5,655.00
Total Materials/Supplies/Other 36,438.00 3,670.51 25,278.78 0.00 11,159.22 69.37
Total City Manager 519,441.00 27,948.53 241,443.27 0.00 277,997.73 46.48
6Page:
03/20/2013
CITY OF HERMOSA BEACH
7
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Finance Administration1202
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1202-4100 Personal Services
388,362.00 31,606.98 235,897.53 60.741202-4102 Regular Salaries 0.00 152,464.47
541.00 0.00 0.00 0.001202-4106 Regular Overtime 0.00 541.00
31,163.00 1,062.96 17,986.20 57.721202-4111 Accrual Cash In 0.00 13,176.80
91,908.00 5,807.98 51,830.14 56.391202-4180 Retirement 0.00 40,077.86
66,398.00 6,216.67 43,041.10 64.821202-4188 Employee Benefits 0.00 23,356.90
3,161.00 319.19 2,273.27 71.921202-4189 Medicare Benefits 0.00 887.73
37,887.00 3,157.00 18,942.00 50.001202-4190 Other Post Employment Benefits (OPEB) 0.00 18,945.00
Total Personal Services 619,420.00 48,170.78 369,970.24 0.00 249,449.76 59.73
1202-4200 Contract Services
129,203.00 12,304.49 66,535.42 69.211202-4201 Contract Serv/Private 22,880.07 39,787.51
Total Contract Services 129,203.00 12,304.49 66,535.42 22,880.07 39,787.51 69.21
1202-4300 Materials/Supplies/Other
2,000.00 240.07 1,077.73 53.891202-4304 Telephone 0.00 922.27
5,900.00 417.92 5,657.27 95.891202-4305 Office Oper Supplies 0.00 242.73
1,565.00 0.00 297.50 19.011202-4315 Membership 0.00 1,267.50
12,660.00 464.80 9,376.41 74.061202-4317 Conference/Training 0.00 3,283.59
20,040.00 1,670.00 13,360.00 66.671202-4390 Communications Equipment Chrgs 0.00 6,680.00
2,113.00 176.00 1,408.00 66.641202-4394 Building Maintenance Charges 0.00 705.00
27,738.00 2,312.00 18,496.00 66.681202-4396 Insurance User Charges 0.00 9,242.00
Total Materials/Supplies/Other 72,016.00 5,280.79 49,672.91 0.00 22,343.09 68.97
Total Finance Administration 820,639.00 65,756.06 486,178.57 22,880.07 311,580.36 62.03
7Page:
03/20/2013
CITY OF HERMOSA BEACH
8
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Human Resources1203
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1203-4100 Personal Services
65,053.00 5,124.77 30,603.60 47.041203-4102 Regular Salaries 0.00 34,449.40
3,730.00 0.00 1,878.69 50.371203-4111 Accrual Cash In 0.00 1,851.31
13,205.00 906.69 6,890.20 52.181203-4180 Retirement 0.00 6,314.80
15,516.00 2,256.39 10,520.69 67.811203-4188 Employee Benefits 0.00 4,995.31
1,034.00 80.16 482.64 46.681203-4189 Medicare Benefits 0.00 551.36
11,297.00 941.00 5,646.00 49.981203-4190 Other Post Employment Benefits (OPEB) 0.00 5,651.00
Total Personal Services 109,835.00 9,309.01 56,021.82 0.00 53,813.18 51.01
1203-4200 Contract Services
178,568.00 47,295.18 107,044.09 62.331203-4201 Contract Serv/Private 4,255.00 67,268.91
6,000.00 164.00 1,380.00 23.001203-4251 Contract Service/Govt 0.00 4,620.00
Total Contract Services 184,568.00 47,459.18 108,424.09 4,255.00 71,888.91 61.05
1203-4300 Materials/Supplies/Other
1,500.00 129.85 892.82 59.521203-4304 Telephone 0.00 607.18
3,000.00 187.90 1,437.22 47.911203-4305 Office Oper Supplies 0.00 1,562.78
1,075.00 0.00 150.00 13.951203-4315 Membership 0.00 925.00
5,000.00 0.00 3,000.00 60.001203-4317 Conference/Training 0.00 2,000.00
15,000.00 1,004.00 7,367.00 49.111203-4320 Medical Exams 0.00 7,633.00
6,973.00 581.00 4,648.00 66.661203-4390 Communications Equipment Chrgs 0.00 2,325.00
612.00 51.00 408.00 66.671203-4394 Building Maintenance Charges 0.00 204.00
11,285.00 940.00 7,520.00 66.641203-4396 Insurance User Charges 0.00 3,765.00
Total Materials/Supplies/Other 44,445.00 2,893.75 25,423.04 0.00 19,021.96 57.20
Total Human Resources 338,848.00 59,661.94 189,868.95 4,255.00 144,724.05 57.29
8Page:
03/20/2013
CITY OF HERMOSA BEACH
9
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Finance Cashier1204
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1204-4100 Personal Services
262,933.00 21,597.03 170,476.79 64.841204-4102 Regular Salaries 0.00 92,456.21
1,200.00 111.79 1,338.37 111.531204-4106 Regular Overtime 0.00 -138.37
4,769.00 187.58 3,174.37 66.561204-4111 Accrual Cash In 0.00 1,594.63
0.00 817.20 817.20 0.001204-4112 Part Time Temporary 0.00 -817.20
64,665.00 4,594.59 41,194.74 63.701204-4180 Retirement 0.00 23,470.26
63,872.00 5,288.62 41,056.88 64.281204-4188 Employee Benefits 0.00 22,815.12
2,254.00 205.46 1,541.85 68.411204-4189 Medicare Benefits 0.00 712.15
25,746.00 2,146.00 12,876.00 50.011204-4190 Other Post Employment Benefits (OPEB) 0.00 12,870.00
Total Personal Services 425,439.00 34,948.27 272,476.20 0.00 152,962.80 64.05
1204-4200 Contract Services
139,125.00 8,557.98 92,229.42 67.731204-4201 Contract Serv/Private 2,000.00 44,895.58
Total Contract Services 139,125.00 8,557.98 92,229.42 2,000.00 44,895.58 67.73
1204-4300 Materials/Supplies/Other
3,443.00 392.54 2,240.14 65.061204-4304 Telephone 0.00 1,202.86
41,676.00 968.63 20,969.40 63.811204-4305 Office Operating Supplies 5,624.96 15,081.64
175.00 0.00 0.00 0.001204-4315 Membership 0.00 175.00
2,779.00 0.00 5.32 0.191204-4317 Conference/Training 0.00 2,773.68
23,550.00 1,963.00 15,704.00 66.681204-4390 Communications Equipment Chrgs 0.00 7,846.00
1,828.00 152.00 1,216.00 66.521204-4394 Building Maintenance Charges 0.00 612.00
16,260.00 1,355.00 10,840.00 66.671204-4396 Insurance User Charges 0.00 5,420.00
Total Materials/Supplies/Other 89,711.00 4,831.17 50,974.86 5,624.96 33,111.18 63.09
Total Finance Cashier 654,275.00 48,337.42 415,680.48 7,624.96 230,969.56 64.70
9Page:
03/20/2013
CITY OF HERMOSA BEACH
10
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
General Appropriations1208
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1208-4100 Personal Services
46,233.00 4,600.86 27,371.26 59.201208-4102 Regular Salaries 0.00 18,861.74
175.00 0.00 0.00 0.001208-4111 Accrual Cash In 0.00 175.00
7,470.00 499.50 3,768.86 50.451208-4180 Retirement 0.00 3,701.14
19,376.00 1,515.49 9,050.00 46.711208-4188 Employee Benefits 0.00 10,326.00
662.00 66.72 396.91 59.961208-4189 Medicare Benefits 0.00 265.09
5,302.00 442.00 2,652.00 50.021208-4190 Other Post Employment Benefits (OPEB) 0.00 2,650.00
Total Personal Services 79,218.00 7,124.57 43,239.03 0.00 35,978.97 54.58
1208-4200 Contract Services
17.00 0.00 5,700.45 33,532.061208-4201 Contract Serv/Private 0.00 -5,683.45
Total Contract Services 17.00 0.00 5,700.45 0.00 -5,683.45 33,532.06
1208-4300 Materials/Supplies/Other
115.00 14.62 78.07 67.891208-4304 Telephone 0.00 36.93
-13,176.00 -983.12 -9,649.97 62.121208-4305 Office Oper Supplies 1,464.96 -4,990.99
16,620.00 1,385.00 11,080.00 66.671208-4390 Communications Equipment Chrgs 0.00 5,540.00
306.00 25.00 200.00 65.361208-4394 Building Maintenance Charges 0.00 106.00
3,698.00 308.00 2,464.00 66.631208-4396 Insurance User Charges 0.00 1,234.00
Total Materials/Supplies/Other 7,563.00 749.50 4,172.10 1,464.96 1,925.94 74.53
Total General Appropriations 86,798.00 7,874.07 53,111.58 1,464.96 32,221.46 62.88
10Page:
03/20/2013
CITY OF HERMOSA BEACH
11
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Prospective Expenditures1214
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1214-4300 Materials/Supplies/Other
54,075.00 0.00 0.00 0.001214-4322 Unclassified 0.00 54,075.00
Total Prospective Expenditures 54,075.00 0.00 0.00 0.00 54,075.00 0.00
11Page:
03/20/2013
CITY OF HERMOSA BEACH
12
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
830,432.00 69,202.00 553,616.00 66.671299-4399 OperatingTransfers Out 0.00 276,816.00
Total Interfund Transfers Out 830,432.00 69,202.00 553,616.00 0.00 276,816.00 66.67
12Page:
03/20/2013
CITY OF HERMOSA BEACH
13
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Police2101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2101-4100 Personal Services
3,843,960.00 295,832.44 2,196,437.91 57.142101-4102 Regular Salaries 0.00 1,647,522.09
75,816.00 6,062.64 47,442.36 62.582101-4105 Special Duty Pay 0.00 28,373.64
315,285.00 26,723.81 212,897.19 67.532101-4106 Regular Overtime 0.00 102,387.81
647,679.00 140,913.23 475,043.24 73.352101-4111 Accrual Cash In 0.00 172,635.76
10,000.00 0.00 3,192.15 31.922101-4112 Part Time Temporary 0.00 6,807.85
6,500.00 452.88 3,605.35 55.472101-4117 Shift Differential 0.00 2,894.65
5,000.00 1,091.88 6,060.96 121.222101-4118 Training Officer 0.00 -1,060.96
2,233,252.00 165,259.32 1,397,726.92 62.592101-4180 Retirement 0.00 835,525.08
95.00 1.08 45.09 47.462101-4185 Alternative Retirement System-Parttime 0.00 49.91
31,468.00 2,414.54 18,835.64 59.862101-4187 Uniform Allowance 0.00 12,632.36
762,282.00 53,352.20 407,190.31 53.422101-4188 Employee Benefits 0.00 355,091.69
67,641.00 6,619.95 42,116.34 62.262101-4189 Medicare Benefits 0.00 25,524.66
393,086.00 32,757.00 196,542.00 50.002101-4190 Other Post Employment Benefits (OPEB) 0.00 196,544.00
Total Personal Services 8,392,064.00 731,480.97 5,007,135.46 0.00 3,384,928.54 59.67
2101-4200 Contract Services
80,491.00 4,235.02 55,334.88 68.752101-4201 Contract Serv/Private 0.00 25,156.12
571,346.00 0.00 399,350.53 92.182101-4251 Contract Service/Govt 127,336.80 44,658.67
Total Contract Services 651,837.00 4,235.02 454,685.41 127,336.80 69,814.79 89.29
2101-4300 Materials/Supplies/Other
49,615.00 4,846.49 34,245.54 69.022101-4304 Telephone 0.00 15,369.46
28,360.00 1,952.90 21,861.43 89.162101-4305 Office Oper Supplies 3,423.27 3,075.30
10,000.00 577.87 6,228.89 62.292101-4306 Prisoner Maintenance 0.00 3,771.11
2,000.00 0.00 1,300.34 65.022101-4307 Radio Maintenance 0.00 699.66
5,500.00 66.16 4,307.20 78.312101-4309 Maintenance Materials 0.00 1,192.80
15,000.00 -261.29 6,043.96 40.292101-4312 Travel Expense , POST 0.00 8,956.04
6,000.00 165.00 932.15 15.542101-4313 Travel Expense, STC 0.00 5,067.85
13,379.00 0.00 7,725.24 64.762101-4314 Uniforms 939.50 4,714.26
3,319.00 -225.00 1,920.00 57.852101-4315 Membership 0.00 1,399.00
13Page:
03/20/2013
CITY OF HERMOSA BEACH
14
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Police2101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
30,386.00 7,216.60 27,046.18 89.012101-4317 Conference/Training 0.00 3,339.82
7,914.00 0.00 4,427.17 77.822101-4350 Safety Gear 1,731.73 1,755.10
305,991.00 25,499.00 203,992.00 66.672101-4390 Communications Equipment Chrgs 0.00 101,999.00
6,925.00 577.00 4,616.00 66.662101-4394 Building Maintenance Charges 0.00 2,309.00
324,899.00 27,075.00 216,600.00 66.672101-4395 Equip Replacement Charges 0.00 108,299.00
1,181,347.00 98,446.00 787,568.00 66.672101-4396 Insurance User Charges 0.00 393,779.00
Total Materials/Supplies/Other 1,990,635.00 165,935.73 1,328,814.10 6,094.50 655,726.40 67.06
2101-4900 Depreciation
Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00
2101-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
Total Police 11,034,536.00 901,651.72 6,790,634.97 133,431.30 4,110,469.73 62.75
14Page:
03/20/2013
CITY OF HERMOSA BEACH
15
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Crossing Guard2102
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2102-4200 Contract Services
82,250.00 8,191.76 40,527.67 96.772102-4201 Contract Serv/Private 39,068.33 2,654.00
Total Crossing Guard 82,250.00 8,191.76 40,527.67 39,068.33 2,654.00 96.77
15Page:
03/20/2013
CITY OF HERMOSA BEACH
16
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Fire2201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2201-4100 Personal Services
1,752,703.00 147,093.72 1,137,190.87 64.882201-4102 Regular Salaries 0.00 615,512.13
392,210.00 33,368.41 185,065.87 47.192201-4106 Regular Overtime 0.00 207,144.13
193,804.00 10,167.74 111,552.21 57.562201-4108 FLSA Overtime 0.00 82,251.79
236,363.00 4,420.78 59,822.02 25.312201-4111 Accrual Cash In 0.00 176,540.98
127,500.00 6,540.00 51,220.00 40.172201-4112 Part Time/Temporary 0.00 76,280.00
5,600.00 0.00 2,300.00 41.072201-4119 Fitness Incentive 0.00 3,300.00
862,474.00 66,908.10 583,250.18 67.632201-4180 Retirement 0.00 279,223.82
1,206.00 125.37 588.00 48.762201-4185 Alternative Retirement System-Parttime 0.00 618.00
9,600.00 800.00 6,200.00 64.582201-4187 Uniform Allowance 0.00 3,400.00
206,028.00 16,522.14 129,147.41 62.682201-4188 Employee Benefits 0.00 76,880.59
36,276.00 2,675.93 20,419.35 56.292201-4189 Medicare Benefits 0.00 15,856.65
105,339.00 8,778.00 52,668.00 50.002201-4190 Other Post Employment Benefits (OPEB) 0.00 52,671.00
Total Personal Services 3,929,103.00 297,400.19 2,339,423.91 0.00 1,589,679.09 59.54
2201-4200 Contract Services
46,462.16 3,479.55 29,301.79 70.552201-4201 Contract Serv/Private 3,477.75 13,682.62
63,920.00 0.00 58,820.98 116.922201-4251 Contract Service/Govt 15,916.85 -10,817.83
Total Contract Services 110,382.16 3,479.55 88,122.77 19,394.60 2,864.79 97.40
2201-4300 Materials/Supplies/Other
17,768.00 1,666.43 10,770.13 60.622201-4304 Telephone 0.00 6,997.87
10,436.00 622.27 7,709.97 73.882201-4305 Office Oper Supplies 0.00 2,726.03
32,906.84 1,814.01 19,935.42 60.582201-4309 Maintenance Materials 0.00 12,971.42
2,475.00 255.56 2,400.38 107.972201-4314 Uniforms 271.88 -197.26
4,710.00 250.00 3,111.00 71.362201-4315 Membership 250.00 1,349.00
55,300.00 4,870.96 29,897.51 55.242201-4317 Conference/Training 650.00 24,752.49
48,464.00 0.00 14,937.52 59.832201-4350 Safety Gear 14,056.23 19,470.25
40,291.00 3,358.00 26,864.00 66.672201-4390 Communications Equipment Chrgs 0.00 13,427.00
4,325.00 360.00 2,880.00 66.592201-4394 Building Maintenance Charges 0.00 1,445.00
226,502.00 18,875.00 151,000.00 66.672201-4395 Equip Replacement Charges 0.00 75,502.00
16Page:
03/20/2013
CITY OF HERMOSA BEACH
17
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Fire2201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
488,710.00 40,726.00 325,808.00 66.672201-4396 Insurance User Charges 0.00 162,902.00
Total Materials/Supplies/Other 931,887.84 72,798.23 595,313.93 15,228.11 321,345.80 65.52
2201-5400 Equipment/Furniture
33,334.00 7,185.96 8,885.68 27.382201-5401 Equip-Less Than $1,000 239.75 24,208.57
18,839.00 0.00 0.00 21.752201-5402 Equip-More Than $1,000 4,098.40 14,740.60
61,365.00 3,828.00 3,828.00 7.752201-5405 Equipment more than $5,000 928.73 56,608.27
Total Equipment/Furniture 113,538.00 11,013.96 12,713.68 5,266.88 95,557.44 15.84
Total Fire 5,084,911.00 384,691.93 3,035,574.29 39,889.59 2,009,447.12 60.48
17Page:
03/20/2013
CITY OF HERMOSA BEACH
18
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Street Maint/Traffic Safety3104
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3104-4100 Personal Services
268,097.00 23,029.33 183,128.07 68.313104-4102 Regular Salaries 0.00 84,968.93
6,000.00 354.35 3,181.43 53.023104-4106 Regular Overtime 0.00 2,818.57
9,291.00 0.00 5,711.33 61.473104-4111 Accrual Cash In 0.00 3,579.67
63,531.00 4,898.40 44,700.95 70.363104-4180 Retirement 0.00 18,830.05
67,071.00 5,426.39 42,259.25 63.013104-4188 Employee Benefits 0.00 24,811.75
1,492.00 114.65 988.63 66.263104-4189 Medicare Benefits 0.00 503.37
29,458.00 2,455.00 14,730.00 50.003104-4190 Other Post Employment Benefits (OPEB) 0.00 14,728.00
Total Personal Services 444,940.00 36,278.12 294,699.66 0.00 150,240.34 66.23
3104-4200 Contract Services
249,397.00 42,414.13 113,037.50 71.463104-4201 Contract Serv/Private 65,188.91 71,170.59
2,657.00 0.00 2,484.26 93.503104-4251 Contract Service/Govt 0.00 172.74
Total Contract Services 252,054.00 42,414.13 115,521.76 65,188.91 71,343.33 71.70
3104-4300 Materials/Supplies/Other
6,074.00 586.03 3,573.18 58.833104-4303 Utilities 0.00 2,500.82
60,238.00 3,124.57 30,828.92 53.523104-4309 Maintenance Materials 1,409.98 27,999.10
666.00 55.00 440.00 66.073104-4394 Building Maintenance Charges 0.00 226.00
45,248.00 3,771.00 30,168.00 66.673104-4395 Equip Replacement Charges 0.00 15,080.00
181,588.00 15,132.00 121,056.00 66.673104-4396 Insurance User Charges 0.00 60,532.00
Total Materials/Supplies/Other 293,814.00 22,668.60 186,066.10 1,409.98 106,337.92 63.81
3104-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
Total Street Maint/Traffic Safety 990,808.00 101,360.85 596,287.52 66,598.89 327,921.59 66.90
18Page:
03/20/2013
CITY OF HERMOSA BEACH
19
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Downtown Enhancement3301
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3301-4100 Personal Services
43,769.00 2,981.95 25,313.66 57.833301-4102 Regular Salaries 0.00 18,455.34
1,200.00 39.37 195.89 16.323301-4106 Regular Overtime 0.00 1,004.11
1,834.00 0.00 1,948.89 106.263301-4111 Accrual Cash In 0.00 -114.89
10,793.00 626.58 6,113.34 56.643301-4180 Retirement 0.00 4,679.66
8,036.00 536.74 4,308.86 53.623301-4188 Employee Benefits 0.00 3,727.14
540.00 35.94 336.26 62.273301-4189 Medicare Benefits 0.00 203.74
3,105.00 259.00 1,554.00 50.053301-4190 Other Post Employment Benefits/OPEB 0.00 1,551.00
Total Personal Services 69,277.00 4,479.58 39,770.90 0.00 29,506.10 57.41
3301-4200 Contract Services
108,365.00 23,635.10 52,538.37 90.143301-4201 Contract Serv/Private 45,136.69 10,689.94
Total Contract Services 108,365.00 23,635.10 52,538.37 45,136.69 10,689.94 90.14
3301-4300 Materials/Supplies/Other
288.00 24.10 169.40 58.823301-4303 Utilities 0.00 118.60
2,000.00 0.00 1,077.32 53.873301-4309 Maintenance Materials 0.00 922.68
221.00 18.00 144.00 65.163301-4394 Building Maintenance Charges 0.00 77.00
404.00 34.00 272.00 67.333301-4395 Equip Replacement Chrgs 0.00 132.00
23,167.00 1,931.00 15,448.00 66.683301-4396 Insurance User Charges 0.00 7,719.00
Total Materials/Supplies/Other 26,080.00 2,007.10 17,110.72 0.00 8,969.28 65.61
3301-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
Total Downtown Enhancement 203,722.00 30,121.78 109,419.99 45,136.69 49,165.32 75.87
19Page:
03/20/2013
CITY OF HERMOSA BEACH
20
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Services3302
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3302-4100 Personal Services
773,493.00 66,469.10 497,874.46 64.373302-4102 Regular Salaries 0.00 275,618.54
30,000.00 133.24 13,986.18 46.623302-4106 Regular Overtime 0.00 16,013.82
41,527.00 536.41 31,687.60 76.313302-4111 Accrual Cash In 0.00 9,839.40
25,799.00 2,083.86 8,910.38 34.543302-4112 Part Time Temporary 0.00 16,888.62
4,500.00 499.20 3,620.48 80.463302-4117 Shift Differential 0.00 879.52
600.00 0.00 340.00 56.673302-4118 Field Training Officer 0.00 260.00
235,783.00 18,021.79 156,893.58 66.543302-4180 Retirement 0.00 78,889.42
245.00 1.47 21.03 8.583302-4185 Alternative Retirement System-Parttime 0.00 223.97
5,400.00 450.00 3,380.00 62.593302-4187 Uniform Allowance 0.00 2,020.00
217,958.00 16,844.11 127,208.27 58.363302-4188 Employee Benefits 0.00 90,749.73
11,302.00 950.73 7,564.93 66.933302-4189 Medicare Benefits 0.00 3,737.07
87,338.00 7,278.00 43,668.00 50.003302-4190 Other Post Employment Benefits (OPEB) 0.00 43,670.00
Total Personal Services 1,433,945.00 113,267.91 895,154.91 0.00 538,790.09 62.43
3302-4200 Contract Services
33,823.00 1,364.48 19,630.91 58.043302-4201 Contract Serv/Private 0.00 14,192.09
68,168.00 164.39 48,407.94 94.363302-4251 Contract Services/Govt 15,916.85 3,843.21
Total Contract Services 101,991.00 1,528.87 68,038.85 15,916.85 18,035.30 82.32
3302-4300 Materials/Supplies/Other
3,500.00 425.63 2,734.22 78.123302-4304 Telephone 0.00 765.78
13,000.00 2,022.12 9,116.02 77.693302-4305 Office Operating Supplies 984.19 2,899.79
1,000.00 0.00 94.79 81.673302-4307 Radio Maintenance 721.88 183.33
15,000.00 926.61 7,505.73 50.043302-4309 Maintenance Materials 0.00 7,494.27
3,500.00 0.00 998.34 28.523302-4314 Uniforms 0.00 2,501.66
250.00 0.00 0.00 0.003302-4315 Membership 0.00 250.00
1,600.00 0.00 171.23 10.703302-4317 Conference/Training 0.00 1,428.77
78,081.00 6,507.00 52,056.00 66.673302-4390 Communications Equipment Chrgs 0.00 26,025.00
7,088.00 591.00 4,728.00 66.703302-4394 Building Maintenance Charges 0.00 2,360.00
87,745.00 7,312.00 58,496.00 66.673302-4395 Equip Replacement Chrgs 0.00 29,249.00
20Page:
03/20/2013
CITY OF HERMOSA BEACH
21
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Services3302
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
183,902.00 15,325.00 122,600.00 66.673302-4396 Insurance User Charges 0.00 61,302.00
Total Materials/Supplies/Other 394,666.00 33,109.36 258,500.33 1,706.07 134,459.60 65.93
3302-5400 Equipment/Furniture
250.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 250.00
Total Equipment/Furniture 250.00 0.00 0.00 0.00 250.00 0.00
Total Community Services 1,930,852.00 147,906.14 1,221,694.09 17,622.92 691,534.99 64.18
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
North Pier Parking Structure3304
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3304-4200 Contract Services
122,373.00 10,621.21 74,584.28 63.113304-4201 Contract Serv/Private 2,643.24 45,145.48
225.00 0.00 225.00 100.003304-4251 Contract Services/Gov't 0.00 0.00
Total Contract Services 122,598.00 10,621.21 74,809.28 2,643.24 45,145.48 63.18
3304-4300 Materials/Supplies/Other
23,864.00 1,298.52 12,325.04 51.653304-4303 Utilities 0.00 11,538.96
543.00 46.30 375.58 69.173304-4304 Telephone 0.00 167.42
4,500.00 0.00 0.00 0.003304-4309 Maintenance Materials 0.00 4,500.00
Total Materials/Supplies/Other 28,907.00 1,344.82 12,700.62 0.00 16,206.38 43.94
Total North Pier Parking Structure 151,505.00 11,966.03 87,509.90 2,643.24 61,351.86 59.51
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Downtown Parking Lot A3305
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3305-4200 Contract Services
42,833.00 2,953.03 20,128.29 46.993305-4201 Contract Serv/Private 0.00 22,704.71
Total Contract Services 42,833.00 2,953.03 20,128.29 0.00 22,704.71 46.99
3305-4300 Materials/Supplies/Other
2,000.00 0.00 0.00 0.003305-4309 Maintenance Materials 0.00 2,000.00
Total Materials/Supplies/Other 2,000.00 0.00 0.00 0.00 2,000.00 0.00
Total Downtown Parking Lot A 44,833.00 2,953.03 20,128.29 0.00 24,704.71 44.90
23Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Co. Share Pkg Structure Rev.3306
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3306-4200 Contract Services
263,710.00 0.00 0.00 0.003306-4251 Contract Services/Gov't 0.00 263,710.00
Total Co. Share Pkg Structure Rev. 263,710.00 0.00 0.00 0.00 263,710.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Dev/Planning4101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4101-4100 Personal Services
356,809.00 28,820.43 239,060.66 67.004101-4102 Regular Salaries 0.00 117,748.34
15,799.00 0.00 5,686.04 35.994101-4111 Accrual Cash In 0.00 10,112.96
8,393.00 322.80 4,357.80 51.924101-4112 Part Time/Temporary 0.00 4,035.20
89,960.00 6,186.41 58,677.65 65.234101-4180 Retirement 0.00 31,282.35
79.00 7.35 56.37 71.354101-4185 Alternative Retirement System-Parttime 0.00 22.63
57,271.00 5,415.50 41,057.74 71.694101-4188 Employee Benefits 0.00 16,213.26
5,722.00 444.68 3,783.89 66.134101-4189 Medicare Benefits 0.00 1,938.11
31,059.00 2,588.00 15,528.00 50.004101-4190 Other Post Employment Benefits (OPEB) 0.00 15,531.00
Total Personal Services 565,092.00 43,785.17 368,208.15 0.00 196,883.85 65.16
4101-4200 Contract Services
53,236.00 2,398.05 16,210.53 80.424101-4201 Contract Serv/Private 26,604.47 10,421.00
Total Contract Services 53,236.00 2,398.05 16,210.53 26,604.47 10,421.00 80.42
4101-4300 Materials/Supplies/Other
1,300.00 187.84 878.69 67.594101-4304 Telephone 0.00 421.31
4,000.00 204.96 2,563.39 64.084101-4305 Office Oper Supplies 0.00 1,436.61
1,583.00 1,083.00 1,183.00 74.734101-4315 Membership 0.00 400.00
4,000.00 100.00 1,745.32 43.634101-4317 Conference/Training 0.00 2,254.68
12,945.00 1,079.00 8,632.00 66.684101-4390 Communications Equipment Chrgs 0.00 4,313.00
2,234.00 186.00 1,488.00 66.614101-4394 Building Maintenance Charges 0.00 746.00
27,011.00 2,251.00 18,008.00 66.674101-4396 Insurance User Charges 0.00 9,003.00
Total Materials/Supplies/Other 53,073.00 5,091.80 34,498.40 0.00 18,574.60 65.00
Total Community Dev/Planning 671,401.00 51,275.02 418,917.08 26,604.47 225,879.45 66.36
25Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Dev/Building4201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4201-4100 Personal Services
280,561.00 22,969.15 187,871.00 66.964201-4102 Regular Salaries 0.00 92,690.00
7,886.00 0.00 6,079.92 77.104201-4111 Accrual Cash In 0.00 1,806.08
8,986.00 604.80 5,443.20 60.574201-4112 Part Time/Temporary 0.00 3,542.80
69,977.00 4,903.47 45,692.31 65.304201-4180 Retirement 0.00 24,284.69
85.00 9.69 55.17 64.914201-4185 Alternative Retirement System-Parttime 0.00 29.83
41,328.00 3,409.03 26,718.67 64.654201-4188 Employee Benefits 0.00 14,609.33
4,388.00 352.33 2,975.20 67.804201-4189 Medicare Benefits 0.00 1,412.80
29,436.00 2,453.00 14,718.00 50.004201-4190 Other Post Employment Benefits (OPEB) 0.00 14,718.00
Total Personal Services 442,647.00 34,701.47 289,553.47 0.00 153,093.53 65.41
4201-4200 Contract Services
75,365.00 12,888.53 41,051.10 73.504201-4201 Contract Serv/Private 14,340.00 19,973.90
Total Contract Services 75,365.00 12,888.53 41,051.10 14,340.00 19,973.90 73.50
4201-4300 Materials/Supplies/Other
4,000.00 410.40 2,621.90 65.554201-4304 Telephone 0.00 1,378.10
4,000.00 108.50 1,494.37 37.364201-4305 Office Oper Supplies 0.00 2,505.63
1,200.00 0.00 295.00 24.584201-4315 Membership 0.00 905.00
2,500.00 90.00 2,082.84 83.314201-4317 Conference/Training 0.00 417.16
18,872.00 1,573.00 12,584.00 66.684201-4390 Communications Equipment Chrgs 0.00 6,288.00
1,409.00 117.00 936.00 66.434201-4394 Building Maintenance Charges 0.00 473.00
20,764.00 1,730.00 13,840.00 66.654201-4395 Equip Replacement Charges 0.00 6,924.00
34,381.00 2,865.00 22,920.00 66.664201-4396 Insurance User Charges 0.00 11,461.00
Total Materials/Supplies/Other 87,126.00 6,893.90 56,774.11 0.00 30,351.89 65.16
Total Community Dev/Building 605,138.00 54,483.90 387,378.68 14,340.00 203,419.32 66.38
26Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Public Works Administration4202
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4202-4100 Personal Services
249,227.00 20,293.25 166,399.82 66.774202-4102 Regular Salaries 0.00 82,827.18
17,799.00 0.00 3,738.78 21.014202-4111 Accrual Cash In 0.00 14,060.22
61,925.00 4,293.93 40,367.63 65.194202-4180 Retirement 0.00 21,557.37
0.00 33.21 122.91 0.004202-4185 Alternative Retirement System-Parttime 0.00 -122.91
20,441.00 3,207.61 25,032.83 122.464202-4188 Employee Benefits 0.00 -4,591.83
4,081.00 315.66 2,632.90 64.524202-4189 Medicare Benefits 0.00 1,448.10
25,806.00 2,151.00 12,906.00 50.014202-4190 Other Post Employment Benefits (OPEB) 0.00 12,900.00
Total Personal Services 379,279.00 30,294.66 251,200.87 0.00 128,078.13 66.23
4202-4200 Contract Services
13,380.00 -115.87 1,852.84 21.324202-4201 Contract Serv/Private 1,000.00 10,527.16
Total Contract Services 13,380.00 -115.87 1,852.84 1,000.00 10,527.16 21.32
4202-4300 Materials/Supplies/Other
14,250.00 997.10 6,342.33 44.514202-4304 Telephone 0.00 7,907.67
6,640.00 288.31 4,581.76 73.134202-4305 Office Oper Supplies 274.00 1,784.24
8,925.00 769.32 4,173.54 64.744202-4314 Uniforms 1,604.69 3,146.77
950.00 0.00 690.00 72.634202-4315 Membership 0.00 260.00
19,061.00 1,842.74 9,739.13 51.094202-4317 Conference/Training 0.00 9,321.87
71,964.00 5,997.00 47,976.00 66.674202-4390 Communications Equipment Chrgs 0.00 23,988.00
6,478.00 540.00 4,320.00 66.694202-4394 Building Maintenance Charges 0.00 2,158.00
18,766.00 1,564.00 12,512.00 66.674202-4395 Equip Replacement Charges 0.00 6,254.00
44,711.00 3,726.00 29,808.00 66.674202-4396 Insurance User Charges 0.00 14,903.00
Total Materials/Supplies/Other 191,745.00 15,724.47 120,142.76 1,878.69 69,723.55 63.64
4202-5400 Equipment/Furniture
325.00 0.00 319.16 98.204202-5401 Equip-Less Than $1,000 0.00 5.84
Total Equipment/Furniture 325.00 0.00 319.16 0.00 5.84 98.20
Total Public Works Administration 584,729.00 45,903.26 373,515.63 2,878.69 208,334.68 64.37
27Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Building Maintenance4204
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4204-4100 Personal Services
118,534.00 11,212.21 95,474.86 80.554204-4102 Regular Salaries 0.00 23,059.14
7,000.00 528.20 4,829.92 69.004204-4106 Regular Overtime 0.00 2,170.08
6,011.00 0.00 9,666.82 160.824204-4111 Accrual Cash In 0.00 -3,655.82
0.00 5,830.29 34,846.28 0.004204-4112 Part Time Temporary 0.00 -34,846.28
29,468.00 2,894.19 26,932.50 91.404204-4180 Retirement 0.00 2,535.50
31,478.00 3,182.80 25,922.30 82.354204-4188 Employee Benefits 0.00 5,555.70
1,875.00 255.32 2,104.31 112.234204-4189 Medicare Benefits 0.00 -229.31
17,145.00 1,429.00 8,574.00 50.014204-4190 Other Post Employment Benefits (OPEB) 0.00 8,571.00
Total Personal Services 211,511.00 25,332.01 208,350.99 0.00 3,160.01 98.51
4204-4200 Contract Services
137,330.00 9,518.00 64,148.17 90.534204-4201 Contract Serv/Private 60,177.80 13,004.03
225.00 0.00 225.00 100.004204-4251 Contract Service/Govt 0.00 0.00
Total Contract Services 137,555.00 9,518.00 64,373.17 60,177.80 13,004.03 90.55
4204-4300 Materials/Supplies/Other
145,952.00 10,096.19 86,757.89 59.444204-4303 Utilities 0.00 59,194.11
26,773.00 3,637.91 20,051.90 74.904204-4309 Maintenance Materials 0.00 6,721.10
6,631.00 2,354.44 5,049.50 76.154204-4321 Building Sfty/Security 0.00 1,581.50
22,103.00 1,842.00 14,736.00 66.674204-4390 Communications Equipment Chrgs 0.00 7,367.00
667.00 56.00 448.00 67.174204-4394 Building Maintenance Charges 0.00 219.00
10,345.00 862.00 6,896.00 66.664204-4395 Equip Replacement Charges 0.00 3,449.00
65,269.00 5,439.00 43,512.00 66.674204-4396 Insurance User Charges 0.00 21,757.00
Total Materials/Supplies/Other 277,740.00 24,287.54 177,451.29 0.00 100,288.71 63.89
4204-5400 Equipment/Furniture
5,547.00 0.00 4,471.80 80.624204-5402 Equip-More Than $1,000 0.00 1,075.20
Total Equipment/Furniture 5,547.00 0.00 4,471.80 0.00 1,075.20 80.62
Total Building Maintenance 632,353.00 59,137.55 454,647.25 60,177.80 117,527.95 81.41
28Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Affordable Hous/Marineland Mobile Homes4401
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4401-4200 Contract Services
0.00 0.00 438.76 0.004401-4201 Contract Serv/Private 0.00 -438.76
Total Affordable Hous/Marineland Mobile Homes 0.00 0.00 438.76 0.00 -438.76 0.00
29Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Resources4601
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4601-4100 Personal Services
243,235.00 18,920.50 127,622.64 52.474601-4102 Regular Salaries 0.00 115,612.36
3,000.00 99.84 5,887.81 196.264601-4106 Regular Overtime 0.00 -2,887.81
8,008.00 0.00 1,563.18 19.524601-4111 Accrual Cash In 0.00 6,444.82
245,000.00 16,543.40 155,114.98 63.314601-4112 Part Time/Temporary 0.00 89,885.02
55,132.00 5,068.22 42,869.33 77.764601-4180 Retirement 0.00 12,262.67
1,890.00 121.83 911.43 48.224601-4185 Alternative Retirement System-Parttime 0.00 978.57
40,062.00 3,043.94 18,670.52 46.604601-4188 Employee Benefits 0.00 21,391.48
7,382.00 537.52 4,363.72 59.114601-4189 Medicare Benefits 0.00 3,018.28
21,176.00 1,765.00 10,590.00 50.014601-4190 Other Post Employment Benefits (OPEB) 0.00 10,586.00
Total Personal Services 624,885.00 46,100.25 367,593.61 0.00 257,291.39 58.83
4601-4200 Contract Services
52,000.00 2,000.41 6,232.43 11.994601-4201 Contract Serv/Private 0.00 45,767.57
203,000.00 6,210.40 169,354.60 83.434601-4221 Contract Rec Classes/Programs 0.00 33,645.40
Total Contract Services 255,000.00 8,210.81 175,587.03 0.00 79,412.97 68.86
4601-4300 Materials/Supplies/Other
10,000.00 0.00 3,292.86 32.934601-4302 Advertising 0.00 6,707.14
5,000.00 474.45 2,779.75 55.604601-4304 Telephone 0.00 2,220.25
13,000.00 512.94 9,137.82 70.294601-4305 Office Oper Supplies 0.00 3,862.18
20,525.00 395.03 8,794.49 43.324601-4308 Program Materials 97.07 11,633.44
1,500.00 892.00 2,054.00 136.934601-4315 Membership 0.00 -554.00
17,000.00 0.00 4,646.57 27.334601-4317 Conference/Training 0.00 12,353.43
6,854.00 100.98 983.95 14.364601-4328 Hermosa Senior Center Programs 0.00 5,870.05
35,694.00 2,973.00 23,784.00 66.634601-4390 Communications Equipment Chrgs 0.00 11,910.00
35,235.00 2,936.00 23,748.29 67.404601-4394 Building Maintenance Charges 0.00 11,486.71
17,138.00 1,428.00 11,424.00 66.664601-4395 Equip Replacement Charges 0.00 5,714.00
56,824.00 4,735.00 37,880.00 66.664601-4396 Insurance User Charges 0.00 18,944.00
Total Materials/Supplies/Other 218,770.00 14,447.40 128,525.73 97.07 90,147.20 58.79
30Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Community Resources4601
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4601-5400 Equipment/Furniture
605.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 605.00
Total Equipment/Furniture 605.00 0.00 0.00 0.00 605.00 0.00
Total Community Resources 1,099,260.00 68,758.46 671,706.37 97.07 427,456.56 61.11
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Parks6101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
6101-4100 Personal Services
114,623.00 7,577.30 60,651.46 52.916101-4102 Regular Salaries 0.00 53,971.54
2,500.00 0.00 175.00 7.006101-4106 Regular Overtime 0.00 2,325.00
8,807.00 0.00 4,362.83 49.546101-4111 Accrual Cash In 0.00 4,444.17
28,338.00 1,599.04 14,696.57 51.866101-4180 Retirement 0.00 13,641.43
28,100.00 1,146.52 9,438.52 33.596101-4188 Employee Benefits 0.00 18,661.48
1,334.00 35.32 323.26 24.236101-4189 Medicare Benefits 0.00 1,010.74
12,094.00 1,008.00 6,048.00 50.016101-4190 Other Post Employment Benefits (OPEB) 0.00 6,046.00
Total Personal Services 195,796.00 11,366.18 95,695.64 0.00 100,100.36 48.88
6101-4200 Contract Services
321,848.00 23,520.56 126,391.75 73.936101-4201 Contract Serv/Private 111,552.54 83,903.71
160.00 0.00 120.00 75.006101-4251 Contract Service/Govt 0.00 40.00
Total Contract Services 322,008.00 23,520.56 126,511.75 111,552.54 83,943.71 73.93
6101-4300 Materials/Supplies/Other
197,389.00 1,229.56 115,125.60 58.326101-4303 Utilities 0.00 82,263.40
360.00 0.00 0.00 0.006101-4304 Telephone 0.00 360.00
29,258.00 181.67 17,707.26 60.526101-4309 Maintenance Materials 0.00 11,550.74
21,867.00 1,822.00 14,576.00 66.666101-4394 Building Maintenance Charges 0.00 7,291.00
25,465.00 2,122.00 16,976.00 66.666101-4395 Equip Replacement Chrgs 0.00 8,489.00
106,248.00 8,854.00 70,832.00 66.676101-4396 Insurance User Charges 0.00 35,416.00
Total Materials/Supplies/Other 380,587.00 14,209.23 235,216.86 0.00 145,370.14 61.80
6101-5400 Equipment/Furniture
1,600.00 0.00 1,051.07 65.696101-5402 Equip-More Than $1,000 0.00 548.93
Total Equipment/Furniture 1,600.00 0.00 1,051.07 0.00 548.93 65.69
Total Parks 899,991.00 49,095.97 458,475.32 111,552.54 329,963.14 63.34
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Protective Bollards at Pier Plaza8101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8101-4200 Contract Services
7,975.00 0.00 0.00 0.008101-4201 Contract Serv/Private 0.00 7,975.00
Total Protective Bollards at Pier Plaza 7,975.00 0.00 0.00 0.00 7,975.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Citywide St Impr/Various Locations8127
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8127-4200 Contract Services
313,894.00 3,410.70 3,410.70 15.558127-4201 Contract Serv/Private 45,400.30 265,083.00
Total Citywide St Impr/Various Locations 313,894.00 3,410.70 3,410.70 45,400.30 265,083.00 15.55
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Fire Station Traffic Signal8153
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8153-4200 Contract Services
30,000.00 0.00 0.00 43.338153-4201 Contract Serv/Private 13,000.00 17,000.00
Total Fire Station Traffic Signal 30,000.00 0.00 0.00 13,000.00 17,000.00 43.33
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Fire Station Renovation & Upgrades8606
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8606-4200 Contract Services
20,370.00 0.00 642.61 3.158606-4201 Contract Serv/Private 0.00 19,727.39
Total Fire Station Renovation & Upgrades 20,370.00 0.00 642.61 0.00 19,727.39 3.15
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Civic Center Strategic Plan8609
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8609-4200 Contract Services
150,000.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 150,000.00
Total Civic Center Strategic Plan 150,000.00 0.00 0.00 0.00 150,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Lot A Trash Enclosure8651
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8651-4200 Contract Services
350,000.00 2,427.20 2,427.20 10.428651-4201 Contract Serv/Private 34,052.80 313,520.00
Total Lot A Trash Enclosure 350,000.00 2,427.20 2,427.20 34,052.80 313,520.00 10.42
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Pier and Parking Structure Repairs8659
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8659-4200 Contract Services
20,116.00 0.00 0.00 0.008659-4201 Contract Serv/Private 0.00 20,116.00
Total Pier and Parking Structure Repairs 20,116.00 0.00 0.00 0.00 20,116.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Hermosa Beach Surfing Memorial8661
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8661-4200 Contract Services
51,242.00 0.00 0.00 97.588661-4201 Contract Serv/Private 50,000.00 1,242.00
Total Hermosa Beach Surfing Memorial 51,242.00 0.00 0.00 50,000.00 1,242.00 97.58
Total General Fund 29,619,991.00 2,255,512.70 17,179,227.42 738,719.62 11,702,043.96 60.49
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lightg/Landscapg Dist Fund105
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
10,937.00 911.00 7,288.00 66.641299-4399 Operating Transfers Out 0.00 3,649.00
Total Interfund Transfers Out 10,937.00 911.00 7,288.00 0.00 3,649.00 66.64
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lightg/Landscapg Dist Fund105
Lighting/Landscaping/Medians2601
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2601-4100 Personal Services
111,129.00 6,782.80 59,957.53 53.952601-4102 Regular Salaries 0.00 51,171.47
1,000.00 0.00 0.00 0.002601-4106 Regular Overtime 0.00 1,000.00
3,692.00 0.00 5,036.03 136.402601-4111 Accrual Cash In 0.00 -1,344.03
27,634.00 1,436.00 14,660.00 53.052601-4180 Retirement 0.00 12,974.00
27,066.00 1,680.65 14,125.35 52.192601-4188 Employee Benefits 0.00 12,940.65
1,661.00 98.91 946.63 56.992601-4189 Medicare Benefits 0.00 714.37
11,310.00 943.00 5,658.00 50.032601-4190 Other Post Employment Benefits (OPEB) 0.00 5,652.00
Total Personal Services 183,492.00 10,941.36 100,383.54 0.00 83,108.46 54.71
2601-4200 Contract Services
55,688.00 4,125.00 25,716.95 91.062601-4201 Contract Serv/Private 24,990.00 4,981.05
20,993.00 0.00 8,036.71 38.282601-4251 Contract Service/Govt 0.00 12,956.29
Total Contract Services 76,681.00 4,125.00 33,753.66 24,990.00 17,937.34 76.61
2601-4300 Materials/Supplies/Other
218,866.00 16,044.39 125,475.19 57.332601-4303 Utilities 0.00 93,390.81
44,600.00 887.93 22,108.77 55.472601-4309 Maintenance Materials 2,631.55 19,859.68
667.00 56.00 448.00 67.172601-4394 Building Maintenance Charges 0.00 219.00
41,666.00 3,472.00 27,776.00 66.662601-4395 Equip Replacement Charges 0.00 13,890.00
44,255.00 3,688.00 29,504.00 66.672601-4396 Insurance User Charges 0.00 14,751.00
Total Materials/Supplies/Other 350,054.00 24,148.32 205,311.96 2,631.55 142,110.49 59.40
Total Lighting/Landscaping/Medians 610,227.00 39,214.68 339,449.16 27,621.55 243,156.29 60.15
Total Lightg/Landscapg Dist Fund 621,164.00 40,125.68 346,737.16 27,621.55 246,805.29 60.27
42Page:
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CITY OF HERMOSA BEACH
43
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
298,977.00 24,915.00 199,320.00 66.671299-4399 Operating Transfers Out 0.00 99,657.00
Total Interfund Transfers Out 298,977.00 24,915.00 199,320.00 0.00 99,657.00 66.67
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
29,335.00 0.00 0.00 0.008116-4201 Contract Serv/Private 0.00 29,335.00
Total Pier Ave/Hermosa Ave to PCH 29,335.00 0.00 0.00 0.00 29,335.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
Citywide St Impr/Various Locations8127
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8127-4200 Contract Services
515,486.00 0.00 0.00 3.858127-4201 Contract Serv/Private 19,866.62 495,619.38
Total Citywide St Impr/Various Locations 515,486.00 0.00 0.00 19,866.62 495,619.38 3.85
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
Valley Ardmore8137
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8137-4200 Contract Services
1,976.00 0.00 0.00 0.008137-4201 Contract Serv/Private 0.00 1,976.00
Total Valley Ardmore 1,976.00 0.00 0.00 0.00 1,976.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
PCH-Aviation Beautification Project8143
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8143-4200 Contract Services
32,000.00 6,340.98 13,391.61 94.108143-4201 Contract Serv/Private 16,720.39 1,888.00
Total PCH-Aviation Beautification Project 32,000.00 6,340.98 13,391.61 16,720.39 1,888.00 94.10
Total State Gas Tax Fund 877,774.00 31,255.98 212,711.61 36,587.01 628,475.38 28.40
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
AB939 Fund117
Source Redctn/Recycle Element5301
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
5301-4100 Personal Services
47,896.00 3,764.02 33,292.01 69.515301-4102 Regular Salaries 0.00 14,603.99
3,693.00 138.79 594.35 16.095301-4111 Accrual Cash In 0.00 3,098.65
9,982.00 665.83 5,813.58 58.245301-4180 Retirement 0.00 4,168.42
8,942.00 537.96 3,893.68 43.545301-4188 Employee Benefits 0.00 5,048.32
779.00 58.50 489.27 62.815301-4189 Medicare Benefits 0.00 289.73
Total Personal Services 71,292.00 5,165.10 44,082.89 0.00 27,209.11 61.83
5301-4200 Contract Services
85,820.00 340.00 62,792.32 73.175301-4201 Contract Serv/Private 0.00 23,027.68
Total Contract Services 85,820.00 340.00 62,792.32 0.00 23,027.68 73.17
5301-4300 Materials/Supplies/Other
5,400.00 0.00 2,134.49 39.535301-4315 Membership 0.00 3,265.51
1,500.00 0.00 0.00 0.005301-4317 Conference/Training 0.00 1,500.00
Total Materials/Supplies/Other 6,900.00 0.00 2,134.49 0.00 4,765.51 30.93
Total AB939 Fund 164,012.00 5,505.10 109,009.70 0.00 55,002.30 66.46
48Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Prop A Open Space Fund121
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
20,557.00 1,713.00 13,704.00 66.661299-4399 Operating Transfers Out 0.00 6,853.00
Total Interfund Transfers Out 20,557.00 1,713.00 13,704.00 0.00 6,853.00 66.66
49Page:
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CITY OF HERMOSA BEACH
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Prop A Open Space Fund121
South Park Phase I Improvements8537
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8537-4200 Contract Services
148,000.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 148,000.00
Total South Park Phase I Improvements 148,000.00 0.00 0.00 0.00 148,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Prop A Open Space Fund121
Beach Restroom Rehabilitation8631
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8631-4200 Contract Services
18,392.00 0.00 15,037.81 81.768631-4201 Contract Serv/Private 0.00 3,354.19
Total Beach Restroom Rehabilitation 18,392.00 0.00 15,037.81 0.00 3,354.19 81.76
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Prop A Open Space Fund121
Pier Structural Repairs FY128652
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8652-4200 Contract Services
102,828.00 0.00 6,705.25 9.908652-4201 Contract Serv/Private 3,476.50 92,646.25
Total Pier Structural Repairs FY12 102,828.00 0.00 6,705.25 3,476.50 92,646.25 9.90
Total Prop A Open Space Fund 289,777.00 1,713.00 35,447.06 3,476.50 250,853.44 13.43
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Tyco Fund122
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
196,960.00 16,413.00 131,304.00 66.671299-4399 Operating Trsfr Out 0.00 65,656.00
Total Interfund Transfers Out 196,960.00 16,413.00 131,304.00 0.00 65,656.00 66.67
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Tyco Fund122
Beach Restroom Rehabilitation8631
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8631-4200 Contract Services
21,521.00 0.00 21,521.00 100.008631-4201 Contract Serv/Private 0.00 0.00
Total Contract Services 21,521.00 0.00 21,521.00 0.00 0.00 100.00
Total Beach Restroom Rehabilitation 21,521.00 0.00 21,521.00 0.00 0.00 100.00
Total Tyco Fund 218,481.00 16,413.00 152,825.00 0.00 65,656.00 69.95
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Tyco Tidelands123
Beach Restroom Rehabilitation8631
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8631-4200 Contract Services
23,207.00 0.00 19,662.00 100.008631-4201 Contract Serv/Private 3,545.00 0.00
Total Tyco Tidelands 23,207.00 0.00 19,662.00 3,545.00 0.00 100.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Park/Rec Facility Tax Fund125
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
5,331.00 444.00 3,552.00 66.631299-4399 Operating Transfers Out 0.00 1,779.00
Total Interfund Transfers Out 5,331.00 444.00 3,552.00 0.00 1,779.00 66.63
56Page:
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Park/Rec Facility Tax Fund125
Clark Field Electrical8602
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8602-4200 Contract Services
30,000.00 2,000.00 2,300.00 10.808602-4201 Contract Serv/Private 940.00 26,760.00
Total Clark Field Electrical 30,000.00 2,000.00 2,300.00 940.00 26,760.00 10.80
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Park/Rec Facility Tax Fund125
Comm Ctr General Improvements8649
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8649-4200 Contract Services
90,000.00 0.00 0.00 0.008649-4201 Contract Serv/Private 0.00 90,000.00
Total Comm Ctr General Improvements 90,000.00 0.00 0.00 0.00 90,000.00 0.00
Total Park/Rec Facility Tax Fund 125,331.00 2,444.00 5,852.00 940.00 118,539.00 5.42
58Page:
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CITY OF HERMOSA BEACH
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Bayview Dr Dist Admin Exp Fund135
Administrative Charges1219
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1219-4200 Contract Services
1,700.00 0.00 846.02 49.771219-4201 Contract Serv/Private 0.00 853.98
Total Administrative Charges 1,700.00 0.00 846.02 0.00 853.98 49.77
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Bayview Dr Dist Admin Exp Fund135
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
2,718.00 227.00 1,816.00 66.811299-4399 Operating Trsfr Out 0.00 902.00
Total Interfund Transfers Out 2,718.00 227.00 1,816.00 0.00 902.00 66.81
Total Bayview Dr Dist Admin Exp Fund 4,418.00 227.00 2,662.02 0.00 1,755.98 60.25
60Page:
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61
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lower Pier Admin Exp Fund136
Administrative Charges1219
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1219-4200 Contract Services
1,500.00 0.00 723.41 48.231219-4201 Contract Serv/Private 0.00 776.59
Total Administrative Charges 1,500.00 0.00 723.41 0.00 776.59 48.23
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lower Pier Admin Exp Fund136
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
1,142.00 95.00 760.00 66.551299-4399 Operating Transfers Out 0.00 382.00
Total Interfund Transfers Out 1,142.00 95.00 760.00 0.00 382.00 66.55
Total Lower Pier Admin Exp Fund 2,642.00 95.00 1,483.41 0.00 1,158.59 56.15
62Page:
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63
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Myrtle Dist Admin Exp Fund137
Administrative Charges1219
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1219-4200 Contract Services
6,000.00 0.00 3,022.40 50.371219-4201 Contract Serv/Private 0.00 2,977.60
Total Administrative Charges 6,000.00 0.00 3,022.40 0.00 2,977.60 50.37
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Myrtle Dist Admin Exp Fund137
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
3,310.00 276.00 2,208.00 66.711299-4399 Operating Transfers Out 0.00 1,102.00
Total Interfund Transfers Out 3,310.00 276.00 2,208.00 0.00 1,102.00 66.71
Total Myrtle Dist Admin Exp Fund 9,310.00 276.00 5,230.40 0.00 4,079.60 56.18
64Page:
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CITY OF HERMOSA BEACH
65
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Loma Dist Admin Exp Fund138
Administrative Charges1219
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1219-4200 Contract Services
6,200.00 0.00 3,112.95 50.211219-4201 Contract Serv/Private 0.00 3,087.05
Total Administrative Charges 6,200.00 0.00 3,112.95 0.00 3,087.05 50.21
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Loma Dist Admin Exp Fund138
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
3,783.00 315.00 2,520.00 66.611299-4399 Operating Transfers Out 0.00 1,263.00
Total Interfund Transfers Out 3,783.00 315.00 2,520.00 0.00 1,263.00 66.61
Total Loma Dist Admin Exp Fund 9,983.00 315.00 5,632.95 0.00 4,350.05 56.43
66Page:
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CITY OF HERMOSA BEACH
67
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Beach Dr Assmnt Dist Admin Exp Fund139
Administrative Charges1219
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1219-4200 Contract Services
1,700.00 0.00 811.17 47.721219-4201 Contract Serv/Private 0.00 888.83
Total Administrative Charges 1,700.00 0.00 811.17 0.00 888.83 47.72
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Beach Dr Assmnt Dist Admin Exp Fund139
Interfund Transfers Out1299
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1299-4300 Materials/Supplies/Other
1,155.00 96.00 768.00 66.491299-4399 Operating Transfers Out 0.00 387.00
Total Interfund Transfers Out 1,155.00 96.00 768.00 0.00 387.00 66.49
Total Beach Dr Assmnt Dist Admin Exp Fund 2,855.00 96.00 1,579.17 0.00 1,275.83 55.31
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Bus Pass Subsidy3403
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3403-4200 Contract Services
3,300.00 0.00 1,348.00 40.853403-4251 Contract Service/Govt 0.00 1,952.00
Total Bus Pass Subsidy 3,300.00 0.00 1,348.00 0.00 1,952.00 40.85
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70
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Dial-A-Taxi Program3404
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3404-4200 Contract Services
69,000.00 0.00 29,862.76 100.003404-4201 Contract Serv/Private 39,137.24 0.00
Total Dial-A-Taxi Program 69,000.00 0.00 29,862.76 39,137.24 0.00 100.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Commuter Express3408
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3408-4100 Personal Services
2,627.00 210.30 1,520.83 57.893408-4102 Regular Salaries 0.00 1,106.17
Total Personal Services 2,627.00 210.30 1,520.83 0.00 1,106.17 57.89
3408-4200 Contract Services
16,692.00 0.00 0.00 0.003408-4251 Contract Service/Govt 0.00 16,692.00
Total Contract Services 16,692.00 0.00 0.00 0.00 16,692.00 0.00
Total Commuter Express 19,319.00 210.30 1,520.83 0.00 17,798.17 7.87
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Recreation Transportation3409
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3409-4200 Contract Services
40,000.00 995.00 24,605.55 61.513409-4201 Contract Serv/Private 0.00 15,394.45
Total Recreation Transportation 40,000.00 995.00 24,605.55 0.00 15,394.45 61.51
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Special Event Shuttle3410
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3410-4200 Contract Services
3,000.00 0.00 3,000.00 100.003410-4201 Contract Serv/Private 0.00 0.00
Total Special Event Shuttle 3,000.00 0.00 3,000.00 0.00 0.00 100.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
After School Program Shuttle3411
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3411-4200 Contract Services
36,000.00 2,300.00 23,000.00 63.893411-4201 Contract Serv/Private 0.00 13,000.00
Total After School Program Shuttle 36,000.00 2,300.00 23,000.00 0.00 13,000.00 63.89
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Beach Cities Transit Line 1093412
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3412-4200 Contract Services
18,940.00 0.00 3,103.75 81.943412-4251 Contract Services/Gov't 12,415.00 3,421.25
Total Beach Cities Transit Line 109 18,940.00 0.00 3,103.75 12,415.00 3,421.25 81.94
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76
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
2,650.00 0.00 0.00 0.008116-4201 Contract Serv/Private 0.00 2,650.00
Total Pier Ave/Hermosa Ave to PCH 2,650.00 0.00 0.00 0.00 2,650.00 0.00
Total Proposition A Fund 192,209.00 3,505.30 86,440.89 51,552.24 54,215.87 71.79
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77
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition C Fund146
Pavement Management Study4208
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4208-4200 Contract Services
17,701.00 0.00 1,427.52 87.974208-4201 Contract Serv/Private 14,143.64 2,129.84
Total Pavement Management Study 17,701.00 0.00 1,427.52 14,143.64 2,129.84 87.97
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition C Fund146
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
53,960.00 0.00 0.00 25.208116-4201 Contract Serv/Private 13,598.50 40,361.50
Total Pier Ave/Hermosa Ave to PCH 53,960.00 0.00 0.00 13,598.50 40,361.50 25.20
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition C Fund146
Protective Bollards at Pier Plaza8139
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8139-4200 Contract Services
65,000.00 0.00 0.00 0.008139-4201 Contract Serv/Private 0.00 65,000.00
Total Protective Bollards at Pier Plaza 65,000.00 0.00 0.00 0.00 65,000.00 0.00
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80
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition C Fund146
PCH-Aviation Beautification Project8143
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8143-4200 Contract Services
128,000.00 25,363.92 33,566.29 78.478143-4201 Contract Serv/Private 66,879.71 27,554.00
Total PCH-Aviation Beautification Project 128,000.00 25,363.92 33,566.29 66,879.71 27,554.00 78.47
Total Proposition C Fund 264,661.00 25,363.92 34,993.81 94,621.85 135,045.34 48.97
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Measure R Fund147
Citywide St Impr/Various Locations8127
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8127-4200 Contract Services
200,000.00 0.00 0.00 0.008127-4201 Contract Serv/Private 0.00 200,000.00
Total Citywide St Impr/Various Locations 200,000.00 0.00 0.00 0.00 200,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Measure R Fund147
Protective Bollards at Pier Plaza8139
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8139-4200 Contract Services
65,000.00 0.00 0.00 0.008139-4201 Contract Serv/Private 0.00 65,000.00
Total Protective Bollards at Pier Plaza 65,000.00 0.00 0.00 0.00 65,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Measure R Fund147
PCH Traffic Improvements8160
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8160-4200 Contract Services
88,000.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 88,000.00
Total PCH Traffic Improvements 88,000.00 0.00 0.00 0.00 88,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Measure R Fund147
Herm View Elem Safe Rte to School Grant8179
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8179-4200 Contract Services
33,477.00 383.79 1,260.83 15.238179-4201 Contract Serv/Private 3,838.67 28,377.50
Total Herm View Elem Safe Rte to School Grant 33,477.00 383.79 1,260.83 3,838.67 28,377.50 15.23
Total Measure R Fund 386,477.00 383.79 1,260.83 3,838.67 381,377.50 1.32
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85
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Bulletproof Vest Partnership2111
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2111-4300 Materials/Supplies/Other
1,732.00 0.00 432.83 124.982111-4350 Safety Gear 1,731.74 -432.57
Total Bulletproof Vest Partnership 1,732.00 0.00 432.83 1,731.74 -432.57 124.98
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Fire Department (OJP Equip Grant)2201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2201-5400 Equipment/Furniture
83,696.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 83,696.00
Total Fire Department (OJP Equip Grant) 83,696.00 0.00 0.00 0.00 83,696.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
State Homeland Sec Grant/Fire2203
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2203-4100 Personal Services
28,773.00 0.00 0.00 0.002203-4106 Regular Overtime 0.00 28,773.00
Total Personal Services 28,773.00 0.00 0.00 0.00 28,773.00 0.00
2203-4200 Contract Services
6,000.00 0.00 0.00 0.002203-4251 Contract Services/Gov't 0.00 6,000.00
Total Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 0.00
2203-4300 Materials/Supplies/Other
24,803.00 0.00 21,767.30 87.762203-4350 Safety Gear 0.00 3,035.70
Total Materials/Supplies/Other 24,803.00 0.00 21,767.30 0.00 3,035.70 87.76
2203-5400 Equipment/Furniture
0.00 0.00 1,822.19 0.002203-5402 Equip-More Than $1,000 0.00 -1,822.19
Total Equipment/Furniture 0.00 0.00 1,822.19 0.00 -1,822.19 0.00
Total State Homeland Sec Grant/Fire 59,576.00 0.00 23,589.49 0.00 35,986.51 39.60
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Fireman's Fund Emerg Prep Prog Grant2225
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2225-4200 Contract Services
0.00 0.00 -10,000.00 0.002225-4201 Contract Serv/Private 0.00 10,000.00
Total Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 -10,000.00 0.00 10,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Beverage Recycle Grant3102
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3102-4200 Contract Services
8,378.00 0.00 2,171.25 100.003102-4201 Contract Serv/Private 6,206.75 0.00
Total Beverage Recycle Grant 8,378.00 0.00 2,171.25 6,206.75 0.00 100.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Community Dev/Planning4101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4101-4200 Contract Services
410,000.00 0.00 0.00 0.004101-4201 Contract Serv/Private 0.00 410,000.00
Total Community Dev/Planning 410,000.00 0.00 0.00 0.00 410,000.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
28,483.00 0.00 1,160.17 99.818116-4201 Contract Serv/Private 27,270.04 52.79
Total Pier Ave/Hermosa Ave to PCH 28,483.00 0.00 1,160.17 27,270.04 52.79 99.81
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
St Impr/Herm Ave 26th to 35th/Longfellow8119
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8119-4200 Contract Services
165,557.00 0.00 0.00 0.008119-4201 Contract Serv/Private 0.00 165,557.00
Total St Impr/Herm Ave 26th to 35th/Longfellow 165,557.00 0.00 0.00 0.00 165,557.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Valley Ardmore8137
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8137-4200 Contract Services
9,282.00 0.00 0.00 0.008137-4201 Contract Serv/Private 0.00 9,282.00
Total Valley Ardmore 9,282.00 0.00 0.00 0.00 9,282.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Herm View Elem Safe Rte to School Grant8179
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8179-4200 Contract Services
302,208.00 3,454.11 11,347.45 8.038179-4201 Contract Serv/Private 12,923.05 277,937.50
Total Herm View Elem Safe Rte to School Grant 302,208.00 3,454.11 11,347.45 12,923.05 277,937.50 8.03
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Herm Strand Infiltration Trench-Prop 508420
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8420-4200 Contract Services
44,201.00 3,347.16 9,956.86 43.638420-4201 Contract Serv/Private 9,328.29 24,915.85
Total Herm Strand Infiltration Trench-Prop 50 44,201.00 3,347.16 9,956.86 9,328.29 24,915.85 43.63
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Energy Eff & Conserv Block Grant (ARRA)8662
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8662-5400 Equipment/Furniture
0.00 0.00 -258.36 0.008662-5401 Equip-Less Than $1,000 0.00 258.36
Total Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 -258.36 0.00 258.36 0.00
Total Grants Fund 1,113,113.00 6,801.27 38,399.69 57,459.87 1,017,253.44 8.61
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Air Quality Mgmt Dist Fund152
Emission Control3701
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3701-4300 Materials/Supplies/Other
3,600.00 30.00 240.00 6.673701-4327 AQMD Incentives 0.00 3,360.00
Total Materials/Supplies/Other 3,600.00 30.00 240.00 0.00 3,360.00 6.67
3701-5400 Equipment/Furniture
104,039.00 0.00 0.00 0.003701-5403 Vehicles 0.00 104,039.00
Total Equipment/Furniture 104,039.00 0.00 0.00 0.00 104,039.00 0.00
Total Emission Control 107,639.00 30.00 240.00 0.00 107,399.00 0.22
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Air Quality Mgmt Dist Fund152
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
Total Pier Ave/Hermosa Ave to PCH 0.00 0.00 0.00 0.00 0.00 0.00
Total Air Quality Mgmt Dist Fund 107,639.00 30.00 240.00 0.00 107,399.00 0.22
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Supp Law Enf Serv Fund (SLESF)153
C.O.P.S. Program2106
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2106-4200 Contract Services
22,133.00 524.63 20,047.45 90.582106-4201 Contract Serv/Private 0.00 2,085.55
Total Contract Services 22,133.00 524.63 20,047.45 0.00 2,085.55 90.58
2106-4300 Materials/Supplies/Other
Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00
2106-5400 Equipment/Furniture
16,244.00 0.00 16,244.26 100.002106-5402 Equip-More Than $1,000 0.00 -0.26
143,860.00 0.00 73,739.64 51.262106-5405 Equipment more than $5,000 0.00 70,120.36
Total Equipment/Furniture 160,104.00 0.00 89,983.90 0.00 70,120.10 56.20
Total Supp Law Enf Serv Fund (SLESF) 182,237.00 524.63 110,031.35 0.00 72,205.65 60.38
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Sewer Fund160
Sewers/Storm Drains3102
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3102-4100 Personal Services
161,160.00 6,215.98 50,899.29 31.583102-4102 Regular Salaries 0.00 110,260.71
7,000.00 0.00 0.00 0.003102-4106 Regular Overtime 0.00 7,000.00
9,814.00 0.00 3,136.45 31.963102-4111 Accrual Cash In 0.00 6,677.55
38,669.00 1,292.77 12,144.91 31.413102-4180 Retirement 0.00 26,524.09
38,766.00 1,132.54 8,844.03 22.813102-4188 Employee Benefits 0.00 29,921.97
2,049.00 91.25 792.42 38.673102-4189 Medicare Benefits 0.00 1,256.58
14,095.00 1,175.00 7,050.00 50.023102-4190 Other Post Employment Benefits (OPEB) 0.00 7,045.00
Total Personal Services 271,553.00 9,907.54 82,867.10 0.00 188,685.90 30.52
3102-4200 Contract Services
259,885.00 -15,586.30 136,523.67 71.443102-4201 Contract Serv/Private 49,148.55 74,212.78
27,845.00 0.00 8,800.00 31.603102-4251 Contract Service/Govt 0.00 19,045.00
Total Contract Services 287,730.00 -15,586.30 145,323.67 49,148.55 93,257.78 67.59
3102-4300 Materials/Supplies/Other
822.00 71.46 424.67 51.663102-4303 Utilities 0.00 397.33
19,000.00 36.32 1,044.71 30.993102-4309 Maintenance Materials 4,843.00 13,112.29
667.00 56.00 448.00 67.173102-4394 Building Maintenance Charges 0.00 219.00
48,467.00 4,039.00 32,312.00 66.673102-4395 Equip Replacement Charges 0.00 16,155.00
42,140.00 3,512.00 28,096.00 66.673102-4396 Insurance User Charges 0.00 14,044.00
Total Materials/Supplies/Other 111,096.00 7,714.78 62,325.38 4,843.00 43,927.62 60.46
3102-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
Total Sewers/Storm Drains 670,379.00 2,036.02 290,516.15 53,991.55 325,871.30 51.39
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101
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Sewer Fund160
Used Oil Block Grant3105
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3105-4200 Contract Services
5,948.00 0.00 2,831.25 100.003105-4201 Contract Serv/Private 3,116.75 0.00
Total Used Oil Block Grant 5,948.00 0.00 2,831.25 3,116.75 0.00 100.00
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03/20/2013
CITY OF HERMOSA BEACH
102
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Sewer Fund160
Sewer Impr Various Locations 20128401
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8401-4200 Contract Services
723,337.00 200,875.52 200,908.84 54.418401-4201 Contract Serv/Private 192,690.48 329,737.68
Total Sewer Impr Various Locations 2012 723,337.00 200,875.52 200,908.84 192,690.48 329,737.68 54.41
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103
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Sewer Fund160
Storm Drain Impr/Various Locations8426
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8426-4200 Contract Services
224,849.00 38,149.23 38,149.23 33.258426-4201 Contract Serv/Private 36,605.19 150,094.58
Total Storm Drain Impr/Various Locations 224,849.00 38,149.23 38,149.23 36,605.19 150,094.58 33.25
Total Sewer Fund 1,624,513.00 241,060.77 532,405.47 286,403.97 805,703.56 50.40
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104
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Asset Seizure/Forft Fund170
Special Investigations2103
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2103-4900 Depreciation
Total Special Investigations 0.00 0.00 0.00 0.00 0.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Asset Seizure/Forft Fund170
Police K-9 Program2105
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2105-4200 Contract Services
2,000.00 60.00 60.00 3.002105-4201 Contract Serv/Private 0.00 1,940.00
Total Contract Services 2,000.00 60.00 60.00 0.00 1,940.00 3.00
2105-4300 Materials/Supplies/Other
2,200.00 157.87 839.22 38.152105-4309 Maintenance Materials 0.00 1,360.78
3,000.00 0.00 1,015.05 33.842105-4317 Conference/Training 0.00 1,984.95
Total Materials/Supplies/Other 5,200.00 157.87 1,854.27 0.00 3,345.73 35.66
2105-4900 Depreciation
Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00
2105-5400 Equipment/Furniture
600.00 0.00 0.00 0.002105-5401 Equip-Less Than $1,000 0.00 600.00
Total Equipment/Furniture 600.00 0.00 0.00 0.00 600.00 0.00
Total Asset Seizure/Forft Fund 7,800.00 217.87 1,914.27 0.00 5,885.73 24.54
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CITY OF HERMOSA BEACH
106
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Fire Protection Fund180
Fire Station Renovation & Upgrades8606
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8606-4200 Contract Services
43,530.00 0.00 15,660.43 37.978606-4201 Contract Serv/Private 868.80 27,000.77
Total Fire Protection Fund 43,530.00 0.00 15,660.43 868.80 27,000.77 37.97
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CITY OF HERMOSA BEACH
107
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
CIP Administration4203
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4203-4100 Personal Services
22,924.00 1,778.43 15,493.73 67.594203-4102 Regular Salaries 0.00 7,430.27
0.00 0.00 917.05 0.004203-4111 Accrual Cash In 0.00 -917.05
5,545.00 366.02 3,680.29 66.374203-4180 Retirement 0.00 1,864.71
3,171.00 263.46 2,102.76 66.314203-4188 Employee Benefits 0.00 1,068.24
348.00 27.31 250.15 71.884203-4189 Medicare Benefits 0.00 97.85
Total Personal Services 31,988.00 2,435.22 22,443.98 0.00 9,544.02 70.16
4203-4200 Contract Services
164,320.00 28,440.00 88,085.00 100.004203-4201 Contract Serv/Private 76,235.00 0.00
Total Contract Services 164,320.00 28,440.00 88,085.00 76,235.00 0.00 100.00
Total CIP Administration 196,308.00 30,875.22 110,528.98 76,235.00 9,544.02 95.14
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108
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Pier Ave/Hermosa Ave to PCH8116
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8116-4200 Contract Services
19,724.00 0.00 258.36 1.318116-4201 Contract Serv/Private 0.00 19,465.64
Total Pier Ave/Hermosa Ave to PCH 19,724.00 0.00 258.36 0.00 19,465.64 1.31
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CITY OF HERMOSA BEACH
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
St Impr/Herm Ave 26th to 35th/Longfellow8119
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8119-4200 Contract Services
3,479.00 0.00 0.00 99.998119-4201 Contract Serv/Private 3,478.50 0.50
Total St Impr/Herm Ave 26th to 35th/Longfellow 3,479.00 0.00 0.00 3,478.50 0.50 99.99
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Citywide St Impr/Various Locations8127
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8127-4200 Contract Services
492,897.00 0.00 3,920.00 3.338127-4201 Contract Serv/Private 12,483.05 476,493.95
Total Citywide St Impr/Various Locations 492,897.00 0.00 3,920.00 12,483.05 476,493.95 3.33
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Valley Ardmore8137
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8137-4200 Contract Services
4,705.00 0.00 0.00 0.008137-4201 Contract Serv/Private 0.00 4,705.00
Total Valley Ardmore 4,705.00 0.00 0.00 0.00 4,705.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Gould Avenue Street Improvements8141
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8141-4200 Contract Services
42,120.00 0.00 0.00 0.008141-4201 Contract Serv/Private 0.00 42,120.00
Total Gould Avenue Street Improvements 42,120.00 0.00 0.00 0.00 42,120.00 0.00
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CITY OF HERMOSA BEACH
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Sewer Impr Various Locations 20128401
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8401-4200 Contract Services
193,600.00 28,132.10 28,132.10 43.468401-4201 Contract Serv/Private 56,007.90 109,460.00
Total Sewer Impr Various Locations 2012 193,600.00 28,132.10 28,132.10 56,007.90 109,460.00 43.46
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Herm Strand Infiltration Trench-Prop 508420
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8420-4200 Contract Services
13,227.00 0.00 0.00 0.008420-4201 Contract Serv/Private 0.00 13,227.00
Total Herm Strand Infiltration Trench-Prop 50 13,227.00 0.00 0.00 0.00 13,227.00 0.00
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CITY OF HERMOSA BEACH
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Storm Drain Impr/Various Locations8426
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8426-4200 Contract Services
47,720.00 0.00 0.00 0.008426-4201 Contract Serv/Private 0.00 47,720.00
Total Storm Drain Impr/Various Locations 47,720.00 0.00 0.00 0.00 47,720.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Comm Ctr General Improvements8649
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8649-4200 Contract Services
66,100.00 1,000.00 6,223.27 10.938649-4201 Contract Serv/Private 1,000.00 58,876.73
Total Comm Ctr General Improvements 66,100.00 1,000.00 6,223.27 1,000.00 58,876.73 10.93
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CITY OF HERMOSA BEACH
117
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Energy Eff & Conserv Block Grant (ARRA)8662
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8662-4200 Contract Services
Total Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 0.00 0.00 0.00 0.00
Total Capital Improvement Fund 1,079,880.00 60,007.32 149,062.71 149,204.45 781,612.84 27.62
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Artesia Blvd Relinquishment302
Street Maint/Traffic Safety3104
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3104-4200 Contract Services
3,989.00 0.00 0.00 0.003104-4201 Contract Serv/Private 0.00 3,989.00
4,000.00 261.42 2,556.47 100.003104-4251 Contract Services/Gov't 1,443.53 0.00
Total Artesia Blvd Relinquishment 7,989.00 261.42 2,556.47 1,443.53 3,989.00 50.07
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Insurance Fund705
Liability Insurance1209
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1209-4100 Personal Services
32,314.00 2,562.34 15,301.65 47.351209-4102 Regular Salaries 0.00 17,012.35
790.00 0.00 939.32 118.901209-4111 Accrual Cash In 0.00 -149.32
6,638.00 453.36 3,445.20 51.901209-4180 Retirement 0.00 3,192.80
6,983.00 568.50 3,171.63 45.421209-4188 Employee Benefits 0.00 3,811.37
483.00 40.09 241.42 49.981209-4189 Medicare Benefits 0.00 241.58
Total Personal Services 47,208.00 3,624.29 23,099.22 0.00 24,108.78 48.93
1209-4200 Contract Services
839,302.00 8,459.93 471,663.13 56.641209-4201 Contract Serv/Private 3,750.00 363,888.87
Total Contract Services 839,302.00 8,459.93 471,663.13 3,750.00 363,888.87 56.64
1209-4300 Materials/Supplies/Other
200.00 0.46 0.91 0.461209-4305 Office Oper Supplies 0.00 199.09
360.00 0.00 0.00 0.001209-4315 Membership 0.00 360.00
626,470.00 16,022.67 74,664.59 11.921209-4324 Claims/Settlements 0.00 551,805.41
Total Materials/Supplies/Other 627,030.00 16,023.13 74,665.50 0.00 552,364.50 11.91
Total Liability Insurance 1,513,540.00 28,107.35 569,427.85 3,750.00 940,362.15 37.87
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Insurance Fund705
Auto/Property/Bonds1210
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1210-4200 Contract Services
48,440.00 0.00 32,302.00 66.681210-4201 Contract Serv/Private 0.00 16,138.00
Total Contract Services 48,440.00 0.00 32,302.00 0.00 16,138.00 66.68
1210-4300 Materials/Supplies/Other
10,000.00 0.00 0.00 0.001210-4324 Claims/Settlements 0.00 10,000.00
Total Materials/Supplies/Other 10,000.00 0.00 0.00 0.00 10,000.00 0.00
Total Auto/Property/Bonds 58,440.00 0.00 32,302.00 0.00 26,138.00 55.27
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Insurance Fund705
Unemployment1215
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1215-4100 Personal Services
10,000.00 1,295.18 3,314.83 33.151215-4186 Unemployment Claims 0.00 6,685.17
Total Unemployment 10,000.00 1,295.18 3,314.83 0.00 6,685.17 33.15
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Insurance Fund705
Workers' Compensation1217
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1217-4100 Personal Services
32,313.00 2,562.39 15,301.81 47.351217-4102 Regular Salaries 0.00 17,011.19
790.00 0.00 939.35 118.911217-4111 Accrual Cash In 0.00 -149.35
6,638.00 453.36 3,445.24 51.901217-4180 Retirement 0.00 3,192.76
6,983.00 568.54 3,171.73 45.421217-4188 Employee Benefits 0.00 3,811.27
484.00 40.09 241.42 49.881217-4189 Medicare Benefits 0.00 242.58
Total Personal Services 47,208.00 3,624.38 23,099.55 0.00 24,108.45 48.93
1217-4200 Contract Services
157,895.00 0.00 160,952.00 109.761217-4201 Contract Serv/Private 12,350.00 -15,407.00
Total Contract Services 157,895.00 0.00 160,952.00 12,350.00 -15,407.00 109.76
1217-4300 Materials/Supplies/Other
100.00 1.32 17.89 17.891217-4305 Office Oper Supplies 0.00 82.11
1,000.00 0.00 0.00 0.001217-4317 Conference/Training 0.00 1,000.00
1,200,000.00 43,645.35 571,289.34 47.611217-4324 Claims/Settlements 0.00 628,710.66
Total Materials/Supplies/Other 1,201,100.00 43,646.67 571,307.23 0.00 629,792.77 47.57
Total Workers' Compensation 1,406,203.00 47,271.05 755,358.78 12,350.00 638,494.22 54.59
Total Insurance Fund 2,988,183.00 76,673.58 1,360,403.46 16,100.00 1,611,679.54 46.06
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
City Council1101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1101-4900 Depreciation
15,611.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 15,611.00
5,437.00 0.00 0.00 0.001101-4903 Depreciation/Bldgs 0.00 5,437.00
Total Depreciation 21,048.00 0.00 0.00 0.00 21,048.00 0.00
1101-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
1101-5600 Buildings/Improvements
Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00
Total City Council 21,048.00 0.00 0.00 0.00 21,048.00 0.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Finance Cashier1204
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1204-4200 Contract Services
23,425.00 0.00 0.00 30.841204-4201 Contract Serv/Private 7,225.00 16,200.00
Total Finance Cashier 23,425.00 0.00 0.00 7,225.00 16,200.00 30.84
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Information Technology1206
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1206-4200 Contract Services
352,378.00 17,115.80 179,114.92 77.831206-4201 Contract Serv/Private 95,136.85 78,126.23
Total Contract Services 352,378.00 17,115.80 179,114.92 95,136.85 78,126.23 77.83
1206-4300 Materials/Supplies/Other
3,650.00 293.65 2,116.54 57.991206-4304 Telephone 0.00 1,533.46
17,050.00 10.00 10,547.17 61.861206-4305 Office Oper Supplies 0.00 6,502.83
49.00 4.00 32.00 65.311206-4396 Insurance User Charges 0.00 17.00
Total Materials/Supplies/Other 20,749.00 307.65 12,695.71 0.00 8,053.29 61.19
1206-4900 Depreciation
63,601.00 0.00 0.00 0.001206-4901 Depreciation/Mach/Equipment 0.00 63,601.00
Total Depreciation 63,601.00 0.00 0.00 0.00 63,601.00 0.00
1206-5400 Equipment/Furniture
78,289.00 4,057.49 11,402.69 14.561206-5401 Equip-Less Than $1,000 0.00 66,886.31
23,923.00 0.00 355.29 1.491206-5402 Equip-More Than $1,000 0.00 23,567.71
16,518.00 0.00 0.00 0.001206-5405 Equipment more than $5,000 0.00 16,518.00
Total Equipment/Furniture 118,730.00 4,057.49 11,757.98 0.00 106,972.02 9.90
Total Information Technology 555,458.00 21,480.94 203,568.61 95,136.85 256,752.54 53.78
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
General Appropriations1208
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
1208-4200 Contract Services
6,181.00 1,470.28 4,944.66 80.001208-4201 Contract Serv/Private 0.00 1,236.34
Total Contract Services 6,181.00 1,470.28 4,944.66 0.00 1,236.34 80.00
1208-4900 Depreciation
6,956.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 6,956.00
Total Depreciation 6,956.00 0.00 0.00 0.00 6,956.00 0.00
1208-5400 Equipment/Furniture
43,507.00 0.00 0.00 0.001208-5405 Equipment more than $5,000 0.00 43,507.00
Total Equipment/Furniture 43,507.00 0.00 0.00 0.00 43,507.00 0.00
Total General Appropriations 56,644.00 1,470.28 4,944.66 0.00 51,699.34 8.73
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Police2101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2101-4200 Contract Services
19,459.00 0.00 18,798.59 96.612101-4201 Contract Serv/Private 0.00 660.41
Total Contract Services 19,459.00 0.00 18,798.59 0.00 660.41 96.61
2101-4300 Materials/Supplies/Other
81,402.00 13,118.97 55,065.12 67.652101-4310 Motor Fuels And Lubes 0.00 26,336.88
60,000.00 12,271.26 32,341.96 53.902101-4311 Auto Maintenance 0.00 27,658.04
Total Materials/Supplies/Other 141,402.00 25,390.23 87,407.08 0.00 53,994.92 61.81
2101-4900 Depreciation
61,910.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 61,910.00
107,604.00 0.00 0.00 0.002101-4902 Depreciation/Vehicles 0.00 107,604.00
Total Depreciation 169,514.00 0.00 0.00 0.00 169,514.00 0.00
2101-5400 Equipment/Furniture
19,167.00 0.00 21,882.75 114.172101-5402 Equip-More Than $1,000 0.00 -2,715.75
123,472.00 0.00 99,376.70 97.042101-5403 Vehicles 20,435.88 3,659.42
16,046.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 0.00 16,046.00
Total Equipment/Furniture 158,685.00 0.00 121,259.45 20,435.88 16,989.67 89.29
Total Police 489,060.00 25,390.23 227,465.12 20,435.88 241,159.00 50.69
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Fire2201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2201-4200 Contract Services
43,984.00 114.63 11,332.52 76.112201-4201 Contract Serv/Private 22,144.65 10,506.83
Total Contract Services 43,984.00 114.63 11,332.52 22,144.65 10,506.83 76.11
2201-4300 Materials/Supplies/Other
21,115.00 1,654.55 9,682.71 45.862201-4310 Motor Fuels And Lubes 0.00 11,432.29
63,479.00 3,294.64 11,606.93 62.662201-4311 Auto Maintenance 28,169.91 23,702.16
Total Materials/Supplies/Other 84,594.00 4,949.19 21,289.64 28,169.91 35,134.45 58.47
2201-4900 Depreciation
1,043.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 1,043.00
84,272.00 0.00 0.00 0.002201-4902 Depreciation/Vehicles 0.00 84,272.00
Total Depreciation 85,315.00 0.00 0.00 0.00 85,315.00 0.00
2201-5400 Equipment/Furniture
67,050.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 67,050.00
Total Equipment/Furniture 67,050.00 0.00 0.00 0.00 67,050.00 0.00
Total Fire 280,943.00 5,063.82 32,622.16 50,314.56 198,006.28 29.52
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Lighting/Landscaping/Medians2601
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
2601-4200 Contract Services
5,400.00 0.00 0.00 0.002601-4201 Contract Serv/Private 0.00 5,400.00
Total Contract Services 5,400.00 0.00 0.00 0.00 5,400.00 0.00
2601-4300 Materials/Supplies/Other
6,700.00 798.96 3,613.09 53.932601-4310 Motor Fuels And Lubes 0.00 3,086.91
1,300.00 53.75 133.04 10.232601-4311 Auto Maintenance 0.00 1,166.96
Total Materials/Supplies/Other 8,000.00 852.71 3,746.13 0.00 4,253.87 46.83
2601-4900 Depreciation
8,651.00 0.00 0.00 0.002601-4902 Depreciation/Vehicles 0.00 8,651.00
Total Depreciation 8,651.00 0.00 0.00 0.00 8,651.00 0.00
2601-5400 Equipment/Furniture
2,628.00 0.00 0.00 0.002601-5402 Equip-More Than $1,000 0.00 2,628.00
Total Equipment/Furniture 2,628.00 0.00 0.00 0.00 2,628.00 0.00
Total Lighting/Landscaping/Medians 24,679.00 852.71 3,746.13 0.00 20,932.87 15.18
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Sewers/Storm Drains3102
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3102-4200 Contract Services
5,000.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 5,000.00
Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00
3102-4300 Materials/Supplies/Other
1,000.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 1,000.00
5,825.00 323.06 1,735.10 29.793102-4310 Motor Fuels And Lubes 0.00 4,089.90
2,384.00 958.28 5,254.89 220.423102-4311 Auto Maintenance 0.00 -2,870.89
Total Materials/Supplies/Other 9,209.00 1,281.34 6,989.99 0.00 2,219.01 75.90
3102-4900 Depreciation
2,032.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 2,032.00
24,854.00 0.00 0.00 0.003102-4902 Depreciation/Vehicles 0.00 24,854.00
Total Depreciation 26,886.00 0.00 0.00 0.00 26,886.00 0.00
Total Sewers/Storm Drains 41,095.00 1,281.34 6,989.99 0.00 34,105.01 17.01
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Street Maint/Traffic Safety3104
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3104-4300 Materials/Supplies/Other
9,520.00 1,205.41 4,135.51 43.443104-4310 Motor Fuels And Lubes 0.00 5,384.49
2,977.00 431.65 1,786.00 59.993104-4311 Auto Maintenance 0.00 1,191.00
Total Materials/Supplies/Other 12,497.00 1,637.06 5,921.51 0.00 6,575.49 47.38
3104-4900 Depreciation
4,935.00 0.00 0.00 0.003104-4901 Depreciation/Mach/Equipment 0.00 4,935.00
12,551.00 0.00 0.00 0.003104-4902 Depreciation/Vehicles 0.00 12,551.00
Total Depreciation 17,486.00 0.00 0.00 0.00 17,486.00 0.00
Total Street Maint/Traffic Safety 29,983.00 1,637.06 5,921.51 0.00 24,061.49 19.75
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Community Services3302
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
3302-4200 Contract Services
150.00 25.57 74.40 49.603302-4201 Contract Serv/Private 0.00 75.60
Total Contract Services 150.00 25.57 74.40 0.00 75.60 49.60
3302-4300 Materials/Supplies/Other
22,592.00 3,760.70 13,589.37 60.153302-4310 Motor Fuels And Lubes 0.00 9,002.63
8,000.00 503.46 1,989.11 24.863302-4311 Auto Maintenance 0.00 6,010.89
Total Materials/Supplies/Other 30,592.00 4,264.16 15,578.48 0.00 15,013.52 50.92
3302-4900 Depreciation
5,969.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 5,969.00
25,692.00 0.00 0.00 0.003302-4902 Depreciation/Vehicles 0.00 25,692.00
Total Depreciation 31,661.00 0.00 0.00 0.00 31,661.00 0.00
3302-5400 Equipment/Furniture
25,014.00 0.00 18,762.31 75.013302-5402 Equip-More Than $1,000 0.00 6,251.69
8,703.00 35,341.63 35,341.63 406.093302-5403 Vehicles 0.00 -26,638.63
Total Equipment/Furniture 33,717.00 35,341.63 54,103.94 0.00 -20,386.94 160.46
Total Community Services 96,120.00 39,631.36 69,756.82 0.00 26,363.18 72.57
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Community Dev/Building4201
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4201-4300 Materials/Supplies/Other
2,805.00 150.14 858.15 30.594201-4310 Motor Fuels And Lubes 0.00 1,946.85
838.00 0.00 181.10 21.614201-4311 Auto Maintenance 0.00 656.90
Total Materials/Supplies/Other 3,643.00 150.14 1,039.25 0.00 2,603.75 28.53
4201-4900 Depreciation
2,909.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 2,909.00
Total Depreciation 2,909.00 0.00 0.00 0.00 2,909.00 0.00
4201-5400 Equipment/Furniture
Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00
Total Community Dev/Building 6,552.00 150.14 1,039.25 0.00 5,512.75 15.86
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Public Works Administration4202
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4202-4200 Contract Services
530.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 530.00
Total Contract Services 530.00 0.00 0.00 0.00 530.00 0.00
4202-4300 Materials/Supplies/Other
3,795.00 450.83 1,706.70 44.974202-4310 Motor Fuels And Lubes 0.00 2,088.30
1,904.00 120.95 209.67 11.014202-4311 Auto Maintenance 0.00 1,694.33
Total Materials/Supplies/Other 5,699.00 571.78 1,916.37 0.00 3,782.63 33.63
4202-4900 Depreciation
2,755.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 2,755.00
4,800.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 4,800.00
Total Depreciation 7,555.00 0.00 0.00 0.00 7,555.00 0.00
4202-5400 Equipment/Furniture
35,000.00 0.00 0.00 0.004202-5403 Vehicles 0.00 35,000.00
Total Equipment/Furniture 35,000.00 0.00 0.00 0.00 35,000.00 0.00
Total Public Works Administration 48,784.00 571.78 1,916.37 0.00 46,867.63 3.93
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Building Maintenance4204
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4204-4200 Contract Services
115,204.00 0.00 6,970.55 6.054204-4201 Contract Serv/Private 0.00 108,233.45
Total Contract Services 115,204.00 0.00 6,970.55 0.00 108,233.45 6.05
4204-4300 Materials/Supplies/Other
450.00 40.80 224.44 49.884204-4310 Motor Fuels And Lubes 0.00 225.56
4,047.00 0.00 582.23 14.394204-4311 Auto Maintenance 0.00 3,464.77
Total Materials/Supplies/Other 4,497.00 40.80 806.67 0.00 3,690.33 17.94
4204-4900 Depreciation
3,923.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 3,923.00
1,639.00 0.00 0.00 0.004204-4902 Depreciation/Vehicles 0.00 1,639.00
455.00 0.00 0.00 0.004204-4904 Depreciation/Improvements 0.00 455.00
Total Depreciation 6,017.00 0.00 0.00 0.00 6,017.00 0.00
4204-5400 Equipment/Furniture
165,730.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 165,730.00
Total Equipment/Furniture 165,730.00 0.00 0.00 0.00 165,730.00 0.00
4204-5600 Buildings/Improvements
5,200.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 5,200.00
Total Buildings/Improvements 5,200.00 0.00 0.00 0.00 5,200.00 0.00
Total Building Maintenance 296,648.00 40.80 7,777.22 0.00 288,870.78 2.62
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Equipment Service4206
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4206-4100 Personal Services
65,570.00 5,858.89 46,623.53 71.104206-4102 Regular Salaries 0.00 18,946.47
3,000.00 175.00 2,246.74 74.894206-4106 Regular Overtime 0.00 753.26
4,538.00 0.00 768.72 16.944206-4111 Accrual Cash In 0.00 3,769.28
16,223.00 1,245.20 11,341.14 69.914206-4180 Retirement 0.00 4,881.86
18,571.00 1,557.44 12,125.08 65.294206-4188 Employee Benefits 0.00 6,445.92
1,054.00 88.00 723.87 68.684206-4189 Medicare Benefits 0.00 330.13
15,112.00 1,259.00 7,554.00 49.994206-4190 Other Post Employment Benefits (OPEB) 0.00 7,558.00
Total Personal Services 124,068.00 10,183.53 81,383.08 0.00 42,684.92 65.60
4206-4200 Contract Services
6,900.00 0.00 3,176.75 46.044206-4201 Contract Serv/Private 0.00 3,723.25
500.00 0.00 0.00 0.004206-4251 Contract Services/Govt 0.00 500.00
Total Contract Services 7,400.00 0.00 3,176.75 0.00 4,223.25 42.93
4206-4300 Materials/Supplies/Other
3,500.00 130.71 1,525.21 43.584206-4309 Maintenance Materials 0.00 1,974.79
2,300.00 690.24 1,277.41 55.544206-4310 Motor Fuels And Lubes 0.00 1,022.59
51,300.00 121.82 606.74 1.184206-4311 Auto Maintenance 0.00 50,693.26
49,077.00 4,089.00 32,712.00 66.654206-4396 Insurance User Charges 0.00 16,365.00
Total Materials/Supplies/Other 106,177.00 5,031.77 36,121.36 0.00 70,055.64 34.02
4206-4900 Depreciation
791.00 0.00 0.00 0.004206-4901 Depreciation/Mach/Equipment 0.00 791.00
Total Depreciation 791.00 0.00 0.00 0.00 791.00 0.00
4206-5400 Equipment/Furniture
1,375.00 0.00 1,174.49 85.424206-5402 Equip-More Than $1,000 0.00 200.51
Total Equipment/Furniture 1,375.00 0.00 1,174.49 0.00 200.51 85.42
Total Equipment Service 239,811.00 15,215.30 121,855.68 0.00 117,955.32 50.81
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Community Resources4601
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
4601-4200 Contract Services
780.00 203.33 591.50 75.834601-4201 Contract Serv/Private 0.00 188.50
Total Contract Services 780.00 203.33 591.50 0.00 188.50 75.83
4601-4300 Materials/Supplies/Other
2,200.00 226.49 1,205.78 54.814601-4310 Motor Fuels And Lubes 0.00 994.22
2,000.00 0.00 55.95 2.804601-4311 Auto Maintenance 0.00 1,944.05
Total Materials/Supplies/Other 4,200.00 226.49 1,261.73 0.00 2,938.27 30.04
4601-4900 Depreciation
2,191.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 2,191.00
5,773.00 0.00 0.00 0.004601-4902 Depreciation/Vehicles 0.00 5,773.00
Total Depreciation 7,964.00 0.00 0.00 0.00 7,964.00 0.00
4601-5400 Equipment/Furniture
12,985.00 0.00 0.00 0.004601-5405 Equipment more than $5,000 0.00 12,985.00
Total Equipment/Furniture 12,985.00 0.00 0.00 0.00 12,985.00 0.00
Total Community Resources 25,929.00 429.82 1,853.23 0.00 24,075.77 7.15
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Parks6101
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
6101-4300 Materials/Supplies/Other
4,000.00 597.13 2,263.57 56.596101-4310 Motor Fuels And Lubes 0.00 1,736.43
1,300.00 126.96 550.32 42.336101-4311 Auto Maintenance 0.00 749.68
Total Materials/Supplies/Other 5,300.00 724.09 2,813.89 0.00 2,486.11 53.09
6101-4900 Depreciation
5,435.00 0.00 0.00 0.006101-4902 Depreciation/Vehicles 0.00 5,435.00
Total Depreciation 5,435.00 0.00 0.00 0.00 5,435.00 0.00
Total Parks 10,735.00 724.09 2,813.89 0.00 7,921.11 26.21
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Civic Center Strategic Plan8609
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8609-4200 Contract Services
75,000.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 75,000.00
Total Civic Center Strategic Plan 75,000.00 0.00 0.00 0.00 75,000.00 0.00
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Public Works Yard Renovation8612
Prct
UsedBalance
Year-to-date
Encumbrances
Year-to-date
ExpendituresExpenditures
Adjusted
AppropriationAccount Number
8612-4200 Contract Services
Total Public Works Yard Renovation 0.00 0.00 0.00 0.00 0.00 0.00
Total Equipment Replacement Fund 2,321,914.00 113,939.67 692,270.64 173,112.29 1,456,531.07 37.27
Grand Total 42,289,090.00 2,882,748.00 21,103,699.92 53.79 1,645,495.35 19,539,894.73
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
001 General Fund
001-1101 City Council 216,168.00 14,654.88 145,705.52 0.00 70,462.48 67.40
001-1121 City Clerk 284,475.00 21,269.22 177,328.93 0.00 107,146.07 62.34
001-1131 City Attorney 320,000.00 9,910.12 104,266.68 0.00 215,733.32 32.58
001-1132 City Prosecutor 145,400.00 20.56 62,428.72 0.00 82,971.28 42.94
001-1141 City Treasurer 125,844.00 7,542.60 76,262.40 0.00 49,581.60 60.60
001-1201 City Manager 519,441.00 27,948.53 241,443.27 0.00 277,997.73 46.48
001-1202 Finance Administration 820,639.00 65,756.06 486,178.57 22,880.07 311,580.36 62.03
001-1203 Human Resources 338,848.00 59,661.94 189,868.95 4,255.00 144,724.05 57.29
001-1204 Finance Cashier 654,275.00 48,337.42 415,680.48 7,624.96 230,969.56 64.70
001-1208 General Appropriations 86,798.00 7,874.07 53,111.58 1,464.96 32,221.46 62.88
001-1214 Prospective Expenditures 54,075.00 0.00 0.00 0.00 54,075.00 0.00
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
001-1299 Interfund Transfers Out 830,432.00 69,202.00 553,616.00 0.00 276,816.00 66.67
001-2101 Police 11,034,536.00 901,651.72 6,790,634.97 133,431.30 4,110,469.73 62.75
001-2102 Crossing Guard 82,250.00 8,191.76 40,527.67 39,068.33 2,654.00 96.77
001-2201 Fire 5,084,911.00 384,691.93 3,035,574.29 39,889.59 2,009,447.12 60.48
001-3104 Street Maint/Traffic Safety 990,808.00 101,360.85 596,287.52 66,598.89 327,921.59 66.90
001-3301 Downtown Enhancement 203,722.00 30,121.78 109,419.99 45,136.69 49,165.32 75.87
001-3302 Community Services 1,930,852.00 147,906.14 1,221,694.09 17,622.92 691,534.99 64.18
001-3304 North Pier Parking Structure 151,505.00 11,966.03 87,509.90 2,643.24 61,351.86 59.51
001-3305 Downtown Parking Lot A 44,833.00 2,953.03 20,128.29 0.00 24,704.71 44.90
001-3306 Co. Share Pkg Structure Rev. 263,710.00 0.00 0.00 0.00 263,710.00 0.00
001-4101 Community Dev/Planning 671,401.00 51,275.02 418,917.08 26,604.47 225,879.45 66.36
001-4201 Community Dev/Building 605,138.00 54,483.90 387,378.68 14,340.00 203,419.32 66.38
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
001-4202 Public Works Administration 584,729.00 45,903.26 373,515.63 2,878.69 208,334.68 64.37
001-4204 Building Maintenance 632,353.00 59,137.55 454,647.25 60,177.80 117,527.95 81.41
001-4401 Affordable Hous/Marineland Mobile Homes 0.00 0.00 438.76 0.00 -438.76 0.00
001-4601 Community Resources 1,099,260.00 68,758.46 671,706.37 97.07 427,456.56 61.11
001-6101 Parks 899,991.00 49,095.97 458,475.32 111,552.54 329,963.14 63.34
001-8101 Protective Bollards at Pier Plaza 7,975.00 0.00 0.00 0.00 7,975.00 0.00
001-8127 Citywide St Impr/Various Locations 313,894.00 3,410.70 3,410.70 45,400.30 265,083.00 15.55
001-8153 Fire Station Traffic Signal 30,000.00 0.00 0.00 13,000.00 17,000.00 43.33
001-8606 Fire Station Renovation & Upgrades 20,370.00 0.00 642.61 0.00 19,727.39 3.15
001-8609 Civic Center Strategic Plan 150,000.00 0.00 0.00 0.00 150,000.00 0.00
001-8640 Fire Facilities Renovation 0.00 0.00 0.00 0.00 0.00 0.00
001-8651 Lot A Trash Enclosure 350,000.00 2,427.20 2,427.20 34,052.80 313,520.00 10.42
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
001-8659 Pier and Parking Structure Repairs 20,116.00 0.00 0.00 0.00 20,116.00 0.00
001-8661 Hermosa Beach Surfing Memorial 51,242.00 0.00 0.00 50,000.00 1,242.00 97.58
Total
General Fund 60.49 29,619,991.00 2,255,512.70 17,179,227.42 738,719.62 11,702,043.96
105 Lightg/Landscapg Dist Fund
105-1299 Interfund Transfers Out 10,937.00 911.00 7,288.00 0.00 3,649.00 66.64
105-2601 Lighting/Landscaping/Medians 610,227.00 39,214.68 339,449.16 27,621.55 243,156.29 60.15
Total
Lightg/Landscapg Dist Fund 60.27 621,164.00 40,125.68 346,737.16 27,621.55 246,805.29
109 Downtown Enhancement Fund
109-3301 Downtown Enhancement 0.00 0.00 0.00 0.00 0.00 0.00
109-3304 North Pier Parking Structure 0.00 0.00 0.00 0.00 0.00 0.00
109-3305 Downtown Parking Lot A 0.00 0.00 0.00 0.00 0.00 0.00
109-3306 Co. Share Pkg Structure Rev. 0.00 0.00 0.00 0.00 0.00 0.00
109-8127 Citywide St Impr/Various Locations 0.00 0.00 0.00 0.00 0.00 0.00
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2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
109-8651 Lot A Trash Enclosure 0.00 0.00 0.00 0.00 0.00 0.00
109-8659 Pier and Parking Structure Repairs 0.00 0.00 0.00 0.00 0.00 0.00
Total
Downtown Enhancement Fund 0.00 0.00 0.00 0.00 0.00 0.00
115 State Gas Tax Fund
115-1299 Interfund Transfers Out 298,977.00 24,915.00 199,320.00 0.00 99,657.00 66.67
115-3104 Street Maint/Traffic Safety 0.00 0.00 0.00 0.00 0.00 0.00
115-8116 Pier Ave/Hermosa Ave to PCH 29,335.00 0.00 0.00 0.00 29,335.00 0.00
115-8127 Citywide St Impr/Various Locations 515,486.00 0.00 0.00 19,866.62 495,619.38 3.85
115-8137 Valley Ardmore 1,976.00 0.00 0.00 0.00 1,976.00 0.00
115-8143 PCH-Aviation Beautification Project 32,000.00 6,340.98 13,391.61 16,720.39 1,888.00 94.10
Total
State Gas Tax Fund 28.40 877,774.00 31,255.98 212,711.61 36,587.01 628,475.38
117 AB939 Fund
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
117-5301 Source Redctn/Recycle Element 164,012.00 5,505.10 109,009.70 0.00 55,002.30 66.46
Total
AB939 Fund 66.46 164,012.00 5,505.10 109,009.70 0.00 55,002.30
121 Prop A Open Space Fund
121-1299 Interfund Transfers Out 20,557.00 1,713.00 13,704.00 0.00 6,853.00 66.66
121-8537 South Park Phase I Improvements 148,000.00 0.00 0.00 0.00 148,000.00 0.00
121-8631 Beach Restroom Rehabilitation 18,392.00 0.00 15,037.81 0.00 3,354.19 81.76
121-8652 Pier Structural Repairs FY12 102,828.00 0.00 6,705.25 3,476.50 92,646.25 9.90
Total
Prop A Open Space Fund 13.43 289,777.00 1,713.00 35,447.06 3,476.50 250,853.44
122 Tyco Fund
122-1299 Interfund Transfers Out 196,960.00 16,413.00 131,304.00 0.00 65,656.00 66.67
122-8631 Beach Restroom Rehabilitation 21,521.00 0.00 21,521.00 0.00 0.00 100.00
Total
Tyco Fund 69.95 218,481.00 16,413.00 152,825.00 0.00 65,656.00
123 Tyco Tidelands
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
123-8631 Beach Restroom Rehabilitation 23,207.00 0.00 19,662.00 3,545.00 0.00 100.00
Total
Tyco Tidelands 100.00 23,207.00 0.00 19,662.00 3,545.00 0.00
125 Park/Rec Facility Tax Fund
125-1299 Interfund Transfers Out 5,331.00 444.00 3,552.00 0.00 1,779.00 66.63
125-8602 Clark Field Electrical 30,000.00 2,000.00 2,300.00 940.00 26,760.00 10.80
125-8649 Comm Ctr General Improvements 90,000.00 0.00 0.00 0.00 90,000.00 0.00
Total
Park/Rec Facility Tax Fund 5.42 125,331.00 2,444.00 5,852.00 940.00 118,539.00
135 Bayview Dr Dist Admin Exp Fund
135-1219 Administrative Charges 1,700.00 0.00 846.02 0.00 853.98 49.77
135-1299 Interfund Transfers Out 2,718.00 227.00 1,816.00 0.00 902.00 66.81
Total
Bayview Dr Dist Admin Exp Fund 60.25 4,418.00 227.00 2,662.02 0.00 1,755.98
136 Lower Pier Admin Exp Fund
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
136-1219 Administrative Charges 1,500.00 0.00 723.41 0.00 776.59 48.23
136-1299 Interfund Transfers Out 1,142.00 95.00 760.00 0.00 382.00 66.55
Total
Lower Pier Admin Exp Fund 56.15 2,642.00 95.00 1,483.41 0.00 1,158.59
137 Myrtle Dist Admin Exp Fund
137-1219 Administrative Charges 6,000.00 0.00 3,022.40 0.00 2,977.60 50.37
137-1299 Interfund Transfers Out 3,310.00 276.00 2,208.00 0.00 1,102.00 66.71
Total
Myrtle Dist Admin Exp Fund 56.18 9,310.00 276.00 5,230.40 0.00 4,079.60
138 Loma Dist Admin Exp Fund
138-1219 Administrative Charges 6,200.00 0.00 3,112.95 0.00 3,087.05 50.21
138-1299 Interfund Transfers Out 3,783.00 315.00 2,520.00 0.00 1,263.00 66.61
Total
Loma Dist Admin Exp Fund 56.43 9,983.00 315.00 5,632.95 0.00 4,350.05
139 Beach Dr Assmnt Dist Admin Exp Fund
139-1219 Administrative Charges 1,700.00 0.00 811.17 0.00 888.83 47.72
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
139-1299 Interfund Transfers Out 1,155.00 96.00 768.00 0.00 387.00 66.49
Total
Beach Dr Assmnt Dist Admin Exp Fund 55.31 2,855.00 96.00 1,579.17 0.00 1,275.83
140 Community Dev Block Grant
140-4707 CDBG Program General Admin 0.00 0.00 0.00 0.00 0.00 0.00
Total
Community Dev Block Grant 0.00 0.00 0.00 0.00 0.00 0.00
145 Proposition A Fund
145-3403 Bus Pass Subsidy 3,300.00 0.00 1,348.00 0.00 1,952.00 40.85
145-3404 Dial-A-Taxi Program 69,000.00 0.00 29,862.76 39,137.24 0.00 100.00
145-3405 Fund Exchange 0.00 0.00 0.00 0.00 0.00 0.00
145-3408 Commuter Express 19,319.00 210.30 1,520.83 0.00 17,798.17 7.87
145-3409 Recreation Transportation 40,000.00 995.00 24,605.55 0.00 15,394.45 61.51
145-3410 Special Event Shuttle 3,000.00 0.00 3,000.00 0.00 0.00 100.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
145-3411 After School Program Shuttle 36,000.00 2,300.00 23,000.00 0.00 13,000.00 63.89
145-3412 Beach Cities Transit Line 109 18,940.00 0.00 3,103.75 12,415.00 3,421.25 81.94
145-8116 Pier Ave/Hermosa Ave to PCH 2,650.00 0.00 0.00 0.00 2,650.00 0.00
Total
Proposition A Fund 71.79 192,209.00 3,505.30 86,440.89 51,552.24 54,215.87
146 Proposition C Fund
146-4208 Pavement Management Study 17,701.00 0.00 1,427.52 14,143.64 2,129.84 87.97
146-8116 Pier Ave/Hermosa Ave to PCH 53,960.00 0.00 0.00 13,598.50 40,361.50 25.20
146-8139 Protective Bollards at Pier Plaza 65,000.00 0.00 0.00 0.00 65,000.00 0.00
146-8143 PCH-Aviation Beautification Project 128,000.00 25,363.92 33,566.29 66,879.71 27,554.00 78.47
Total
Proposition C Fund 48.97 264,661.00 25,363.92 34,993.81 94,621.85 135,045.34
147 Measure R Fund
147-8127 Citywide St Impr/Various Locations 200,000.00 0.00 0.00 0.00 200,000.00 0.00
147-8137 Valley Ardmore 0.00 0.00 0.00 0.00 0.00 0.00
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
147-8139 Protective Bollards at Pier Plaza 65,000.00 0.00 0.00 0.00 65,000.00 0.00
147-8160 PCH Traffic Improvements 88,000.00 0.00 0.00 0.00 88,000.00 0.00
147-8179 Herm View Elem Safe Rte to School Grant 33,477.00 383.79 1,260.83 3,838.67 28,377.50 15.23
Total
Measure R Fund 1.32 386,477.00 383.79 1,260.83 3,838.67 381,377.50
150 Grants Fund
150-2111 Bulletproof Vest Partnership 1,732.00 0.00 432.83 1,731.74 -432.57 124.98
150-2112 ARRA Justice Assistance Grant (JAG) 0.00 0.00 0.00 0.00 0.00 0.00
150-2201 Fire Department (OJP Equip Grant) 83,696.00 0.00 0.00 0.00 83,696.00 0.00
150-2203 State Homeland Sec Grant/Fire 59,576.00 0.00 23,589.49 0.00 35,986.51 39.60
150-2225 Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 -10,000.00 0.00 10,000.00 0.00
150-3102 Beverage Recycle Grant 8,378.00 0.00 2,171.25 6,206.75 0.00 100.00
150-4101 Community Dev/Planning 410,000.00 0.00 0.00 0.00 410,000.00 0.00
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Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
150-8116 Pier Ave/Hermosa Ave to PCH 28,483.00 0.00 1,160.17 27,270.04 52.79 99.81
150-8119 St Impr/Herm Ave 26th to 35th/Longfellow 165,557.00 0.00 0.00 0.00 165,557.00 0.00
150-8129 Pier Avenue/PCH to Ardmore 0.00 0.00 0.00 0.00 0.00 0.00
150-8135 Eighth Street Improvements/PCH to Valley 0.00 0.00 0.00 0.00 0.00 0.00
150-8137 Valley Ardmore 9,282.00 0.00 0.00 0.00 9,282.00 0.00
150-8179 Herm View Elem Safe Rte to School Grant 302,208.00 3,454.11 11,347.45 12,923.05 277,937.50 8.03
150-8420 Herm Strand Infiltration Trench-Prop 50 44,201.00 3,347.16 9,956.86 9,328.29 24,915.85 43.63
150-8662 Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 -258.36 0.00 258.36 0.00
Total
Grants Fund 8.61 1,113,113.00 6,801.27 38,399.69 57,459.87 1,017,253.44
152 Air Quality Mgmt Dist Fund
152-3701 Emission Control 107,639.00 30.00 240.00 0.00 107,399.00 0.22
152-8116 Pier Ave/Hermosa Ave to PCH 0.00 0.00 0.00 0.00 0.00 0.00
Air Quality Mgmt Dist Fund 0.22 107,639.00 30.00 240.00 0.00 107,399.00
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
Total
153 Supp Law Enf Serv Fund (SLESF)
153-2106 C.O.P.S. Program 182,237.00 524.63 110,031.35 0.00 72,205.65 60.38
Total
Supp Law Enf Serv Fund (SLESF)60.38 182,237.00 524.63 110,031.35 0.00 72,205.65
160 Sewer Fund
160-3102 Sewers/Storm Drains 670,379.00 2,036.02 290,516.15 53,991.55 325,871.30 51.39
160-3105 Used Oil Block Grant 5,948.00 0.00 2,831.25 3,116.75 0.00 100.00
160-8401 Sewer Impr Various Locations 2012 723,337.00 200,875.52 200,908.84 192,690.48 329,737.68 54.41
160-8419 Sewer Improvements 2006 0.00 0.00 0.00 0.00 0.00 0.00
160-8422 Sewer Master Plan 0.00 0.00 0.00 0.00 0.00 0.00
160-8425 Sanitary Sewer Improvements 0.00 0.00 0.00 0.00 0.00 0.00
160-8426 Storm Drain Impr/Various Locations 224,849.00 38,149.23 38,149.23 36,605.19 150,094.58 33.25
Total
Sewer Fund 50.40 1,624,513.00 241,060.77 532,405.47 286,403.97 805,703.56
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
170 Asset Seizure/Forft Fund
170-2103 Special Investigations 0.00 0.00 0.00 0.00 0.00 0.00
170-2105 Police K-9 Program 7,800.00 217.87 1,914.27 0.00 5,885.73 24.54
Total
Asset Seizure/Forft Fund 24.54 7,800.00 217.87 1,914.27 0.00 5,885.73
180 Fire Protection Fund
180-2201 Fire 0.00 0.00 0.00 0.00 0.00 0.00
180-8606 Fire Station Renovation & Upgrades 43,530.00 0.00 15,660.43 868.80 27,000.77 37.97
Total
Fire Protection Fund 37.97 43,530.00 0.00 15,660.43 868.80 27,000.77
301 Capital Improvement Fund
301-4203 CIP Administration 196,308.00 30,875.22 110,528.98 76,235.00 9,544.02 95.14
301-8116 Pier Ave/Hermosa Ave to PCH 19,724.00 0.00 258.36 0.00 19,465.64 1.31
301-8119 St Impr/Herm Ave 26th to 35th/Longfellow 3,479.00 0.00 0.00 3,478.50 0.50 99.99
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
301-8127 Citywide St Impr/Various Locations 492,897.00 0.00 3,920.00 12,483.05 476,493.95 3.33
301-8135 Eighth Street Improvements/PCH to Valley 0.00 0.00 0.00 0.00 0.00 0.00
301-8137 Valley Ardmore 4,705.00 0.00 0.00 0.00 4,705.00 0.00
301-8141 Gould Avenue Street Improvements 42,120.00 0.00 0.00 0.00 42,120.00 0.00
301-8153 Fire Station Traffic Signal 0.00 0.00 0.00 0.00 0.00 0.00
301-8401 Sewer Impr Various Locations 2012 193,600.00 28,132.10 28,132.10 56,007.90 109,460.00 43.46
301-8420 Herm Strand Infiltration Trench-Prop 50 13,227.00 0.00 0.00 0.00 13,227.00 0.00
301-8425 Sanitary Sewer Improvements 0.00 0.00 0.00 0.00 0.00 0.00
301-8426 Storm Drain Impr/Various Locations 47,720.00 0.00 0.00 0.00 47,720.00 0.00
301-8606 Fire Station Renovation & Upgrades 0.00 0.00 0.00 0.00 0.00 0.00
301-8649 Comm Ctr General Improvements 66,100.00 1,000.00 6,223.27 1,000.00 58,876.73 10.93
301-8662 Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 0.00 0.00 0.00 0.00
Capital Improvement Fund 27.62 1,079,880.00 60,007.32 149,062.71 149,204.45 781,612.84
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
Total
302 Artesia Blvd Relinquishment
302-3104 Street Maint/Traffic Safety 7,989.00 261.42 2,556.47 1,443.53 3,989.00 50.07
Total
Artesia Blvd Relinquishment 50.07 7,989.00 261.42 2,556.47 1,443.53 3,989.00
705 Insurance Fund
705-1209 Liability Insurance 1,513,540.00 28,107.35 569,427.85 3,750.00 940,362.15 37.87
705-1210 Auto/Property/Bonds 58,440.00 0.00 32,302.00 0.00 26,138.00 55.27
705-1215 Unemployment 10,000.00 1,295.18 3,314.83 0.00 6,685.17 33.15
705-1217 Workers' Compensation 1,406,203.00 47,271.05 755,358.78 12,350.00 638,494.22 54.59
Total
Insurance Fund 46.06 2,988,183.00 76,673.58 1,360,403.46 16,100.00 1,611,679.54
715 Equipment Replacement Fund
715-1101 City Council 21,048.00 0.00 0.00 0.00 21,048.00 0.00
715-1204 Finance Cashier 23,425.00 0.00 0.00 7,225.00 16,200.00 30.84
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157
11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
715-1206 Information Technology 555,458.00 21,480.94 203,568.61 95,136.85 256,752.54 53.78
715-1208 General Appropriations 56,644.00 1,470.28 4,944.66 0.00 51,699.34 8.73
715-2101 Police 489,060.00 25,390.23 227,465.12 20,435.88 241,159.00 50.69
715-2201 Fire 280,943.00 5,063.82 32,622.16 50,314.56 198,006.28 29.52
715-2601 Lighting/Landscaping/Medians 24,679.00 852.71 3,746.13 0.00 20,932.87 15.18
715-3102 Sewers/Storm Drains 41,095.00 1,281.34 6,989.99 0.00 34,105.01 17.01
715-3104 Street Maint/Traffic Safety 29,983.00 1,637.06 5,921.51 0.00 24,061.49 19.75
715-3302 Community Services 96,120.00 39,631.36 69,756.82 0.00 26,363.18 72.57
715-4201 Community Dev/Building 6,552.00 150.14 1,039.25 0.00 5,512.75 15.86
715-4202 Public Works Administration 48,784.00 571.78 1,916.37 0.00 46,867.63 3.93
715-4204 Building Maintenance 296,648.00 40.80 7,777.22 0.00 288,870.78 2.62
715-4206 Equipment Service 239,811.00 15,215.30 121,855.68 0.00 117,955.32 50.81
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11:18AM
Page:expstat.rpt Expenditure Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Recap Report
715-4601 Community Resources 25,929.00 429.82 1,853.23 0.00 24,075.77 7.15
715-6101 Parks 10,735.00 724.09 2,813.89 0.00 7,921.11 26.21
715-8609 Civic Center Strategic Plan 75,000.00 0.00 0.00 0.00 75,000.00 0.00
715-8612 Public Works Yard Renovation 0.00 0.00 0.00 0.00 0.00 0.00
Total
Equipment Replacement Fund 37.27 2,321,914.00 113,939.67 692,270.64 173,112.29 1,456,531.07
Grand Total 42,289,090.00 2,882,748.00 21,103,699.92 1,645,495.35 19,539,894.73 49.90
158Page:
03/12/2013
CITY OF HERMOSA BEACH
1
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3101 Current Year Secured 9,472,972.00 0.00 4,773,944.08 4,699,027.92 50.40
3102 Current Year Unsecured 426,858.00 0.00 380,962.42 45,895.58 89.25
3103 Prior Year Collections 200,000.00 665,637.37 840,172.02 -640,172.02 420.09
3104 In-lieu Sales Tax 638,111.00 0.00 327,177.87 310,933.13 51.27
3106 Supplemental Roll SB813 78,132.00 0.00 55,185.73 22,946.27 70.63
3107 Transfer Tax 180,000.00 0.00 131,241.04 48,758.96 72.91
3108 Sales Tax 1,914,335.00 166,600.00 1,196,535.46 717,799.54 62.50
3109 1/2 Cent Sales Tx Ext 185,000.00 14,215.27 91,713.31 93,286.69 49.57
3110 Time Warner Cable TV Franchise 163,289.00 39,890.74 79,767.74 83,521.26 48.85
3111 Electric Franchise 74,000.00 0.00 0.00 74,000.00 0.00
3112 Gas Franchise 51,075.00 0.00 0.00 51,075.00 0.00
3113 Refuse Franchise 200,360.00 16,977.29 146,889.81 53,470.19 73.31
3114 Transient Occupancy Tax 1,955,558.00 101,483.58 1,135,737.16 819,820.84 58.08
3115 Business License 951,000.00 80,270.60 500,089.85 450,910.15 52.59
3120 Utility User Tax 2,515,177.00 216,204.43 1,456,247.75 1,058,929.25 57.90
3122 Property tax In-lieu of Veh Lic Fees 1,796,813.00 0.00 909,965.00 886,848.00 50.64
3123 Verizon Cable Franchise Fee 246,810.00 68,082.30 134,074.34 112,735.66 54.32
Total Taxes 57.77 21,049,490.00 1,369,361.58 12,159,703.58 8,889,786.42
3200 Licenses And Permits
3202 Dog Licenses 15,259.00 810.00 16,318.50 -1,059.50 106.94
3204 Building Permits 351,185.00 21,874.02 242,624.11 108,560.89 69.09
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CITY OF HERMOSA BEACH
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10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3205 Electric Permits 68,771.00 4,205.00 46,513.00 22,258.00 67.63
3206 Plumbing Permits 60,000.00 3,614.00 38,044.50 21,955.50 63.41
3207 Occupancy Permits 22,000.00 1,441.00 9,938.50 12,061.50 45.18
3208 Grease Trap Permits 8,415.00 425.00 5,623.00 2,792.00 66.82
3209 Garage Sales 140.00 0.00 113.00 27.00 80.71
3211 Banner Permits 6,660.00 206.00 3,502.00 3,158.00 52.58
3212 Animal/Fowl Permits 160.00 0.00 240.00 -80.00 150.00
3213 Animal Redemption Fee 1,424.00 0.00 1,518.00 -94.00 106.60
3214 Amplified Sound Permit 4,310.00 140.00 3,190.00 1,120.00 74.01
3215 Temporary Sign Permit 1,360.00 85.00 765.00 595.00 56.25
3216 Spray Booth Permit 145.00 0.00 0.00 145.00 0.00
3217 Open Fire Permit 465.00 0.00 260.00 205.00 55.91
3218 Auto Repair Permit 3,400.00 0.00 0.00 3,400.00 0.00
3219 Newsrack Permits 1,305.00 0.00 920.00 385.00 70.50
3225 Taxicab Franchise Fees 176,000.00 0.00 0.00 176,000.00 0.00
3226 Admin Permit - Limited Outdoor Seating 340.00 0.00 0.00 340.00 0.00
3227 Mechanical Permits 28,636.00 2,201.00 20,035.00 8,601.00 69.96
3228 Concealed Weapons Permit 200.00 0.00 0.00 200.00 0.00
3229 Private Special Event Permit 1,380.00 0.00 0.00 1,380.00 0.00
Total Licenses And Permits 51.84 751,555.00 35,001.02 389,604.61 361,950.39
3300 Fines & Forfeitures
3301 Municipal Court Fines 200,000.00 27,313.84 141,960.72 58,039.28 70.98
3302 Court Fines /Parking 2,117,445.00 128,895.90 1,413,231.59 704,213.41 66.74
2Page:
03/12/2013
CITY OF HERMOSA BEACH
3
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3305 Administrative Fines 2,000.00 0.00 1,300.00 700.00 65.00
Total Fines & Forfeitures 67.11 2,319,445.00 156,209.74 1,556,492.31 762,952.69
3400 Use Of Money & Property
3401 Interest Income 100,971.00 0.00 37,264.61 63,706.39 36.91
3402 Rents & Concessions 1,000.00 116.44 936.27 63.73 93.63
3404 Community Center Leases 58,000.00 4,766.40 39,539.52 18,460.48 68.17
3405 Community Center Rentals 175,000.00 6,850.00 133,673.25 41,326.75 76.38
3406 Community Center Theatre 75,000.00 75.00 40,373.75 34,626.25 53.83
3411 Other Facilities 20,000.00 1,677.50 15,964.50 4,035.50 79.82
3412 Tennis Courts 20,000.00 1,161.00 10,951.50 9,048.50 54.76
3414 Fund Exchange 55,739.00 0.00 55,739.00 0.00 100.00
3418 Special Events 100,000.00 3,378.00 79,578.52 20,421.48 79.58
3422 Beach/Plaza Promotions 10,000.00 0.00 0.00 10,000.00 0.00
3425 Ground Lease 35,816.00 2,984.70 23,877.60 11,938.40 66.67
3427 Cell Site License 32,217.00 2,651.61 21,212.88 11,004.12 65.84
3431 Storage Facility Operating Lease 180,000.00 15,000.00 120,000.00 60,000.00 66.67
3450 Investment Discount 1,298.00 0.00 804.15 493.85 61.95
3475 Investment Premium -6,711.00 0.00 -4,252.16 -2,458.84 63.36
Total Use Of Money & Property 67.07 858,330.00 38,660.65 575,663.39 282,666.61
3500 Intergovernmental/State
3507 Highway Maintenance 3,100.00 0.00 775.06 2,324.94 25.00
3508 Mandated Costs 7,317.00 0.00 7,316.30 0.70 99.99
3Page:
03/12/2013
CITY OF HERMOSA BEACH
4
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3509 Homeowner Property Tax Relief 85,329.00 0.00 42,242.11 43,086.89 49.50
3510 POST 12,000.00 669.74 1,702.82 10,297.18 14.19
3511 STC-Service Officer Training 6,303.00 0.00 3,025.00 3,278.00 47.99
3575 VLF Coll Excess of $14m-Rev code 11001.5 10,051.00 0.00 10,051.40 -0.40 100.00
Total Intergovernmental/State 52.47 124,100.00 669.74 65,112.69 58,987.31
3800 Current Service Charges
3801 Residential Inspection 29,970.00 2,457.00 22,707.00 7,263.00 75.77
3802 Planning Sign Permit/Master Sign Program 14,060.00 515.00 7,798.00 6,262.00 55.46
3803 Negative Declaration 9,885.00 0.00 9,885.00 0.00 100.00
3804 General Plan Maintenance Fees 51,629.00 3,834.00 40,011.00 11,618.00 77.50
3805 Amendment to Planning Entitlement 16,320.00 0.00 6,409.00 9,911.00 39.27
3806 Board Of Appeals 820.00 1,125.00 1,125.00 -305.00 137.20
3807 Refuse Lien Fees/Consolidated 1,525.00 6,517.80 16,620.74 -15,095.74 1089.88
3808 Zone Variance Review 3,880.00 0.00 0.00 3,880.00 0.00
3809 Tentative Map Review 6,713.00 0.00 6,712.50 0.50 99.99
3810 Final Map Review 2,115.00 0.00 705.00 1,410.00 33.33
3811 Zone Change 3,705.00 0.00 0.00 3,705.00 0.00
3812 Conditional Use Permit - Comm/Other 9,218.00 4,810.00 14,027.50 -4,809.50 152.18
3813 Plan Check Fees 248,844.00 15,178.79 177,118.42 71,725.58 71.18
3815 Public Works Services 57,000.00 6,171.00 44,055.16 12,944.84 77.29
3816 Utility Trench Service Connect Permit 58,000.00 880.00 55,660.00 2,340.00 95.97
3817 Address Change Request Fee 1,200.00 360.00 1,860.00 -660.00 155.00
3818 Police Services 3,200.00 635.00 3,925.00 -725.00 122.66
4Page:
03/12/2013
CITY OF HERMOSA BEACH
5
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3819 Jail Services 6,000.00 4,636.99 10,656.30 -4,656.30 177.61
3821 Daily Permit Lot A/Parking Structure 64,331.00 5,828.00 44,764.00 19,567.00 69.58
3823 Special Event Security/Police 36,000.00 0.00 32,342.00 3,658.00 89.84
3824 500' Noticing 16,575.00 1,105.00 11,206.00 5,369.00 67.61
3825 Public Notice Posting 1,920.00 210.00 1,605.00 315.00 83.59
3827 Library Grounds Maintenance 13,825.00 0.00 13,825.44 -0.44 100.00
3831 Non-Utility Street Excavation Permit 25,000.00 2,350.00 16,555.00 8,445.00 66.22
3833 Recreation Service Charges 12,000.00 20.00 160.00 11,840.00 1.33
3834 Encroachment Permit 340,000.00 16,068.87 172,186.52 167,813.48 50.64
3836 Refund Transaction Fee 750.00 0.00 255.00 495.00 34.00
3837 Returned Check Charge 2,500.00 0.00 1,871.00 629.00 74.84
3839 Photocopy Charges 500.00 338.10 621.30 -121.30 124.26
3840 Ambulance Transport 500,000.00 44,672.95 365,166.47 134,833.53 73.03
3841 Police Towing 82,000.00 8,460.00 57,690.00 24,310.00 70.35
3842 Parking Meters 1,767,578.00 117,004.50 1,151,782.81 615,795.19 65.16
3843 Parking Permits-Annual 409,000.00 149,159.00 178,190.50 230,809.50 43.57
3844 Daily Parking Permits 1,300.00 102.00 864.00 436.00 66.46
3845 Lot A Revenue 523,074.00 30,936.25 349,295.86 173,778.14 66.78
3846 No Pier Pkg Structure Revenue 711,825.00 39,917.50 466,449.35 245,375.65 65.53
3847 In Lieu Fee / Parking Facility 28,900.00 0.00 28,900.00 0.00 100.00
3848 Driveway Permits 2,200.00 226.00 869.00 1,331.00 39.50
3849 Guest Permits 2,300.00 91.00 1,354.00 946.00 58.87
3850 Contractors Permits 17,700.00 986.00 11,322.00 6,378.00 63.97
3851 Cash Key Revenue 20,000.00 1,485.00 12,541.50 7,458.50 62.71
5Page:
03/12/2013
CITY OF HERMOSA BEACH
6
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3852 Recreation Program Transaction Fee 38,000.00 2,430.00 28,318.71 9,681.29 74.52
3856 500' - 2nd Noticing 1,500.00 0.00 500.00 1,000.00 33.33
3857 Parking Plan Application 10,424.00 0.00 10,423.50 0.50 100.00
3858 Monthly Permit Lot A/Parking Structure 82,433.00 8,866.00 72,331.00 10,102.00 87.75
3859 Admin Permit - Abandon CUP 325.00 0.00 0.00 325.00 0.00
3861 Fire Alarm Sys Insp - New Installation 200.00 0.00 0.00 200.00 0.00
3862 Alarm Permit Fee 4,000.00 160.00 3,504.00 496.00 87.60
3867 Precise Development Plans 10,580.00 0.00 10,580.00 0.00 100.00
3868 Public Noticing/300 Ft Radius 3,025.00 605.00 1,815.00 1,210.00 60.00
3871 Passport Processing Fee 18,500.00 1,625.00 11,468.95 7,031.05 61.99
3872 Passport Photo Fee 3,000.00 130.00 1,735.00 1,265.00 57.83
3876 Spec Fire Protectn Sys Insp-New Install 435.00 0.00 0.00 435.00 0.00
3878 Fire Re-Inspections 9,000.00 0.00 220.00 8,780.00 2.44
3882 Special Event Fire Code Permit 9,900.00 157.00 2,590.50 7,309.50 26.17
3883 Final/Tentative Map Extension 2,000.00 0.00 0.00 2,000.00 0.00
3884 Lot Line Adjustment 3,180.00 0.00 0.00 3,180.00 0.00
3886 Text Amendment/Private 4,630.00 0.00 4,630.00 0.00 100.00
3888 Slope/Grade Height Determination 4,310.00 0.00 4,310.00 0.00 100.00
3890 300 Ft Radius Noticing/Appeal to CC 450.00 0.00 0.00 450.00 0.00
3891 Appeal of Plng Comm Action to Council 3,610.00 0.00 0.00 3,610.00 0.00
3893 Contract Recreation Classes 300,000.00 28,607.00 318,244.87 -18,244.87 106.08
3894 Other Recreation Programs 155,000.00 3,000.00 135,001.54 19,998.46 87.10
3895 Zoning Information Letters 545.00 0.00 0.00 545.00 0.00
3896 Mailing Fee 72.00 0.00 12.74 59.26 17.69
6Page:
03/12/2013
CITY OF HERMOSA BEACH
7
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3897 Admin Fee/TULIP Ins Certificate 1,400.00 0.00 1,217.35 182.65 86.95
3899 Condo - CUP/PDP 16,065.00 5,290.00 21,355.00 -5,290.00 132.93
Total Current Service Charges 68.57 5,785,946.00 516,950.75 3,967,350.53 1,818,595.47
3900 Other Revenue
3902 Refunds/Reimb Previous Years 30,923.00 385.08 31,508.02 -585.02 101.89
3903 Contributions Non Govt 12,600.00 500.00 9,600.00 3,000.00 76.19
3904 General Miscellaneous 8,420.00 1,894.66 11,600.40 -3,180.40 137.77
3907 Pkg Str Utility Reimb From Beach House 3,831.00 313.75 2,205.22 1,625.78 57.56
3908 Hermosa Sr Ctr Donations/Memberships 4,700.00 411.00 4,860.26 -160.26 103.41
3920 BCHD Healthy Cities Fund 21,835.00 5,464.91 11,012.29 10,822.71 50.43
3945 In-Serv Firefighter Trng Prog/El Camino 14,275.00 0.00 4,275.00 10,000.00 29.95
3955 Operating Transfers In 369,870.00 0.00 215,754.00 154,116.00 58.33
3960 Verizon PEG Grant 14,087.00 15,962.45 15,962.45 -1,875.45 113.31
Total Other Revenue 63.84 480,541.00 24,931.85 306,777.64 173,763.36
6800 Current Service Charges Continued
6801 Mural Review 1,230.00 0.00 0.00 1,230.00 0.00
6802 Sign Variance 2,785.00 0.00 0.00 2,785.00 0.00
6803 General Plan Amendment/ Map or Text 4,335.00 0.00 4,335.00 0.00 100.00
6807 Planning Commission Interpretation 1,145.00 0.00 0.00 1,145.00 0.00
6809 Categorical Exemption 1,200.00 360.00 1,260.00 -60.00 105.00
6810 Deed Restriction/Covenant Review 1,350.00 450.00 1,800.00 -450.00 133.33
6811 Landscape Plan Review 1,500.00 0.00 0.00 1,500.00 0.00
7Page:
03/12/2013
CITY OF HERMOSA BEACH
8
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
General Fund001
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
6812 Planning Landscape Doc Package Review 695.00 0.00 0.00 695.00 0.00
6813 Preliminary Plan Review 0.00 270.00 405.00 -405.00 0.00
6816 Traffic/Special Study Review 0.00 160.00 160.00 -160.00 0.00
6819 Historic Resource Review 0.00 700.00 700.00 -700.00 0.00
6825 Clean Bay Restaurant - NPDES Inspection 8,000.00 0.00 0.00 8,000.00 0.00
6826 Light Industry - NPDES Inspection 3,000.00 0.00 0.00 3,000.00 0.00
6827 Stormwater Mitigation Plan Review 560.00 0.00 0.00 560.00 0.00
6828 Public Improvement Plan Check 12,000.00 1,260.00 8,240.00 3,760.00 68.67
6832 DUI Collision Response 10,000.00 0.00 0.00 10,000.00 0.00
6834 Citation Sign-off 2,720.00 210.00 1,940.00 780.00 71.32
6835 Taxicab Inspection 1,000.00 0.00 0.00 1,000.00 0.00
6836 Police Business Background Check 430.00 0.00 0.00 430.00 0.00
6837 Deceased Animal Pickup 125.00 0.00 75.00 50.00 60.00
6839 Pet Home Quarantine Review 100.00 0.00 0.00 100.00 0.00
6840 Multiple Dog Review 100.00 0.00 0.00 100.00 0.00
6841 Fire Sprinkler System Insp - New Install 1,180.00 0.00 0.00 1,180.00 0.00
6847 Document Certification 15.00 0.00 8.75 6.25 58.33
6849 Traffic Plan Review 600.00 295.00 295.00 305.00 49.17
6850 Annual Business Fire Inspection 40,000.00 110.00 5,005.00 34,995.00 12.51
6851 Busines Licenses State Mandated Fee 1,700.00 208.00 619.00 1,081.00 36.41
Total Current Service Charges Continued 25.94 95,770.00 4,023.00 24,842.75 70,927.25
12,419,629.50 19,045,547.50 2,145,808.33 31,465,177.00 60.53Total General Fund
8Page:
03/12/2013
CITY OF HERMOSA BEACH
9
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lightg/Landscapg Dist Fund105
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3101 Current Year Secured 451,000.00 0.00 229,135.60 221,864.40 50.81
3103 Prior Year Collections 30,000.00 60,947.33 66,775.49 -36,775.49 222.58
3105 Assessment Rebates -3,000.00 -172.27 -1,376.94 -1,623.06 45.90
Total Taxes 61.62 478,000.00 60,775.06 294,534.15 183,465.85
3400 Use Of Money & Property
3401 Interest Income 587.00 0.00 120.34 466.66 20.50
3450 Investment Discount 8.00 0.00 3.54 4.46 44.25
3475 Investment Premium -39.00 0.00 -19.34 -19.66 49.59
Total Use Of Money & Property 18.80 556.00 0.00 104.54 451.46
3900 Other Revenue
3955 Operating Transfers In 111,160.00 0.00 64,841.00 46,319.00 58.33
Total Other Revenue 58.33 111,160.00 0.00 64,841.00 46,319.00
230,236.31 359,479.69 60,775.06 589,716.00 60.96Total Lightg/Landscapg Dist Fund
9Page:
03/12/2013
CITY OF HERMOSA BEACH
10
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
State Gas Tax Fund115
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 7,125.00 0.00 2,568.65 4,556.35 36.05
3450 Investment Discount 85.00 0.00 56.18 28.82 66.09
3475 Investment Premium -440.00 0.00 -294.63 -145.37 66.96
Total Use Of Money & Property 34.42 6,770.00 0.00 2,330.20 4,439.80
3500 Intergovernmental/State
3501 Section 2106 Allocation 62,865.00 0.00 29,523.07 33,341.93 46.96
3502 Section 2107 Allocation 130,191.00 0.00 65,011.09 65,179.91 49.94
3503 Section 2107.5 Allocation 4,000.00 0.00 0.00 4,000.00 0.00
3512 Section 2105 (Prop 111) 88,161.00 0.00 39,412.26 48,748.74 44.70
3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA) 213,226.00 0.00 80,809.32 132,416.68 37.90
Total Intergovernmental/State 43.09 498,443.00 0.00 214,755.74 283,687.26
288,127.06 217,085.94 0.00 505,213.00 42.97Total State Gas Tax Fund
10Page:
03/12/2013
CITY OF HERMOSA BEACH
11
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
AB939 Fund117
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 1,605.00 0.00 380.03 1,224.97 23.68
3450 Investment Discount 19.00 0.00 9.11 9.89 47.95
3475 Investment Premium -100.00 0.00 -48.72 -51.28 48.72
Total Use Of Money & Property 22.34 1,524.00 0.00 340.42 1,183.58
3800 Current Service Charges
3860 AB939 Surcharge 50,658.00 3,473.30 24,425.47 26,232.53 48.22
3874 Compost/Worm Bin 525.00 0.00 210.00 315.00 40.00
Total Current Service Charges 48.13 51,183.00 3,473.30 24,635.47 26,547.53
3900 Other Revenue
Total Other Revenue 0.00 0.00 0.00 0.00 0.00
27,731.11 24,975.89 3,473.30 52,707.00 47.39Total AB939 Fund
11Page:
03/12/2013
CITY OF HERMOSA BEACH
12
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Prop A Open Space Fund121
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3600 Intergovernmental/County
3608 Maintenance Allocation 20,557.00 0.00 0.00 20,557.00 0.00
3631 South Park Phase I Improvements Grant 150,000.00 0.00 0.00 150,000.00 0.00
170,557.00 0.00 0.00 170,557.00 0.00Total Prop A Open Space Fund
12Page:
03/12/2013
CITY OF HERMOSA BEACH
13
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Tyco Fund122
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 3,282.00 0.00 1,169.72 2,112.28 35.64
3426 Easement Agreement 312,900.00 0.00 234,675.00 78,225.00 75.00
3450 Investment Discount -15.00 0.00 25.10 -40.10 167.33
3475 Investment Premium -144.00 0.00 -130.95 -13.05 90.94
80,284.13 235,738.87 0.00 316,023.00 74.60Total Tyco Fund
13Page:
03/12/2013
CITY OF HERMOSA BEACH
14
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Tyco Tidelands123
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 405.00 0.00 0.00 405.00 0.00
3450 Investment Discount 6.00 0.00 3.75 2.25 62.50
3475 Investment Premium -32.00 0.00 -19.68 -12.32 61.50
394.93-15.93 0.00 379.00 4.20Total Tyco Tidelands
14Page:
03/12/2013
CITY OF HERMOSA BEACH
15
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Park/Rec Facility Tax Fund125
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3116 Parks & Recreation Facility Tax 6,922.00 0.00 6,922.00 0.00 100.00
Total Taxes 100.00 6,922.00 0.00 6,922.00 0.00
3400 Use Of Money & Property
3401 Interest Income 2,479.00 0.00 939.64 1,539.36 37.90
3450 Investment Discount 29.00 0.00 20.57 8.43 70.93
3475 Investment Premium -151.00 0.00 -107.12 -43.88 70.94
Total Use Of Money & Property 36.19 2,357.00 0.00 853.09 1,503.91
3900 Other Revenue
3910 Park/Recreation In Lieu Fee 93,269.00 0.00 93,194.00 75.00 99.92
Total Other Revenue 99.92 93,269.00 0.00 93,194.00 75.00
1,578.91 100,969.09 0.00 102,548.00 98.46Total Park/Rec Facility Tax Fund
15Page:
03/12/2013
CITY OF HERMOSA BEACH
16
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Bayview Dr Dist Admin Exp Fund135
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 25.00 0.00 8.88 16.12 35.52
Total Use Of Money & Property 35.52 25.00 0.00 8.88 16.12
3900 Other Revenue
3925 Spec Assessment Admin Fees 4,350.00 0.00 4,350.00 0.00 100.00
Total Other Revenue 100.00 4,350.00 0.00 4,350.00 0.00
16.12 4,358.88 0.00 4,375.00 99.63Total Bayview Dr Dist Admin Exp Fund
16Page:
03/12/2013
CITY OF HERMOSA BEACH
17
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lower Pier Admin Exp Fund136
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3900 Other Revenue
3925 Special Assessment Admin Fees 2,600.00 0.00 2,600.00 0.00 100.00
0.00 2,600.00 0.00 2,600.00 100.00Total Lower Pier Admin Exp Fund
17Page:
03/12/2013
CITY OF HERMOSA BEACH
18
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Myrtle Dist Admin Exp Fund137
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 186.00 0.00 65.28 120.72 35.10
Total Use Of Money & Property 35.10 186.00 0.00 65.28 120.72
3900 Other Revenue
3925 Special Assessment Admin Fees 9,000.00 0.00 9,000.00 0.00 100.00
Total Other Revenue 100.00 9,000.00 0.00 9,000.00 0.00
120.72 9,065.28 0.00 9,186.00 98.69Total Myrtle Dist Admin Exp Fund
18Page:
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CITY OF HERMOSA BEACH
19
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Loma Dist Admin Exp Fund138
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 250.00 0.00 87.54 162.46 35.02
Total Use Of Money & Property 35.02 250.00 0.00 87.54 162.46
3900 Other Revenue
3925 Special Assessment Admin Fees 10,000.00 0.00 10,000.00 0.00 100.00
Total Other Revenue 100.00 10,000.00 0.00 10,000.00 0.00
162.46 10,087.54 0.00 10,250.00 98.42Total Loma Dist Admin Exp Fund
19Page:
03/12/2013
CITY OF HERMOSA BEACH
20
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Beach Dr Assmnt Dist Admin Exp Fund139
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 28.00 0.00 10.26 17.74 36.64
Total Use Of Money & Property 36.64 28.00 0.00 10.26 17.74
3900 Other Revenue
3925 Special Assessment Admin Fees 3,000.00 0.00 3,000.00 0.00 100.00
Total Other Revenue 100.00 3,000.00 0.00 3,000.00 0.00
17.74 3,010.26 0.00 3,028.00 99.41Total Beach Dr Assmnt Dist Admin Exp Fund
20Page:
03/12/2013
CITY OF HERMOSA BEACH
21
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition A Fund145
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3117 Proposition A Transit 296,479.00 28,153.32 200,924.15 95,554.85 67.77
Total Taxes 67.77 296,479.00 28,153.32 200,924.15 95,554.85
3400 Use Of Money & Property
3401 Interest Income 2,853.00 0.00 1,094.73 1,758.27 38.37
3450 Investment Discount 34.00 0.00 23.65 10.35 69.56
3475 Investment Premium -176.00 0.00 -123.68 -52.32 70.27
Total Use Of Money & Property 36.69 2,711.00 0.00 994.70 1,716.30
3800 Current Service Charges
3853 Dial-A-Taxi Program 6,000.00 330.00 3,410.00 2,590.00 56.83
3855 Bus Passes 1,000.00 38.60 671.80 328.20 67.18
Total Current Service Charges 58.31 7,000.00 368.60 4,081.80 2,918.20
100,189.35 206,000.65 28,521.92 306,190.00 67.28Total Proposition A Fund
21Page:
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CITY OF HERMOSA BEACH
22
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Proposition C Fund146
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3118 Proposition C Local Return 245,922.00 23,352.51 167,263.11 78,658.89 68.01
Total Taxes 68.01 245,922.00 23,352.51 167,263.11 78,658.89
3400 Use Of Money & Property
3401 Interest Income 5,909.00 0.00 2,194.76 3,714.24 37.14
3450 Investment Discount 71.00 0.00 47.88 23.12 67.44
3475 Investment Premium -364.00 0.00 -250.48 -113.52 68.81
Total Use Of Money & Property 35.47 5,616.00 0.00 1,992.16 3,623.84
82,282.73 169,255.27 23,352.51 251,538.00 67.29Total Proposition C Fund
22Page:
03/12/2013
CITY OF HERMOSA BEACH
23
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Measure R Fund147
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3119 Measure R Local Return Funds 174,537.00 0.00 107,052.63 67,484.37 61.34
Total Taxes 61.34 174,537.00 0.00 107,052.63 67,484.37
3400 Use Of Money & Property
3401 Interest Income 4,792.00 0.00 1,812.48 2,979.52 37.82
3450 Investment Discount 0.00 0.00 38.98 -38.98 0.00
3475 Investment Premium -294.00 0.00 -203.80 -90.20 69.32
Total Use Of Money & Property 36.63 4,498.00 0.00 1,647.66 2,850.34
70,334.71 108,700.29 0.00 179,035.00 60.71Total Measure R Fund
23Page:
03/12/2013
CITY OF HERMOSA BEACH
24
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Grants Fund150
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3500 Intergovernmental/State
3558 Beverage Recycling Grant 5,233.00 0.00 0.00 5,233.00 0.00
3562 State Homeland Security Grant Program 160,074.00 0.00 0.00 160,074.00 0.00
Total Intergovernmental/State 0.00 165,307.00 0.00 0.00 165,307.00
3700 Intergovernmental/Federal
3732 STPL Street Improvement Reimb 165,557.00 0.00 0.00 165,557.00 0.00
3740 SWRCB (ARRA)/Strand Infiltration Trench 69,765.00 0.00 0.00 69,765.00 0.00
3741 SWRCB (ARRA)/Pier Ave Impr Project 105,478.00 105,477.53 105,477.53 0.47 100.00
3746 State Safe Routes to School (SR2S) 321,670.00 0.00 0.00 321,670.00 0.00
3748 General Plan/Coastal/Strategic Grouth C. 410,000.00 0.00 0.00 410,000.00 0.00
Total Intergovernmental/Federal 9.84 1,072,470.00 105,477.53 105,477.53 966,992.47
3900 Other Revenue
3965 Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 -10,000.00 10,000.00 0.00
Total Other Revenue 0.00 0.00 0.00 -10,000.00 10,000.00
1,142,299.47 95,477.53 105,477.53 1,237,777.00 7.71Total Grants Fund
24Page:
03/12/2013
CITY OF HERMOSA BEACH
25
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Air Quality Mgmt Dist Fund152
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 1,430.00 0.00 509.12 920.88 35.60
3450 Investment Discount 17.00 0.00 11.02 5.98 64.82
3475 Investment Premium -88.00 0.00 -57.68 -30.32 65.55
Total Use Of Money & Property 34.03 1,359.00 0.00 462.46 896.54
3500 Intergovernmental/State
3538 AQMD Emission Control AB2766 24,000.00 5,457.64 11,333.51 12,666.49 47.22
Total Intergovernmental/State 47.22 24,000.00 5,457.64 11,333.51 12,666.49
13,563.03 11,795.97 5,457.64 25,359.00 46.52Total Air Quality Mgmt Dist Fund
25Page:
03/12/2013
CITY OF HERMOSA BEACH
26
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Supp Law Enf Serv Fund (SLESF)153
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3100 Taxes
3135 C.O.P.S. Allocation 100,000.00 0.00 76,877.93 23,122.07 76.88
Total Taxes 76.88 100,000.00 0.00 76,877.93 23,122.07
3400 Use Of Money & Property
3401 Interest Income 2,608.00 0.00 760.24 1,847.76 29.15
3450 Investment Discount 30.00 0.00 15.56 14.44 51.87
3475 Investment Premium -156.00 0.00 -83.05 -72.95 53.24
Total Use Of Money & Property 27.91 2,482.00 0.00 692.75 1,789.25
24,911.32 77,570.68 0.00 102,482.00 75.69Total Supp Law Enf Serv Fund (SLESF)
26Page:
03/12/2013
CITY OF HERMOSA BEACH
27
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Sewer Fund160
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 14,091.00 0.00 5,148.10 8,942.90 36.53
3450 Investment Discount 169.00 0.00 112.37 56.63 66.49
3475 Investment Premium -868.00 0.00 -588.36 -279.64 67.78
Total Use Of Money & Property 34.89 13,392.00 0.00 4,672.11 8,719.89
3500 Intergovernmental/State
3550 CA Waste Oil Recycling Grant 5,734.00 0.00 0.00 5,734.00 0.00
Total Intergovernmental/State 0.00 5,734.00 0.00 0.00 5,734.00
3600 Intergovernmental/County
3602 Beach Outlet Maintenance 13,570.00 0.00 1,553.50 12,016.50 11.45
Total Intergovernmental/County 11.45 13,570.00 0.00 1,553.50 12,016.50
3800 Current Service Charges
3828 Sewer Connection Fee 20,000.00 0.00 15,380.00 4,620.00 76.90
3829 Sewer Demolition Fee 1,500.00 380.00 1,520.00 -20.00 101.33
3832 Sewer Lateral Installation 10,000.00 0.00 5,120.00 4,880.00 51.20
Total Current Service Charges 69.90 31,500.00 380.00 22,020.00 9,480.00
3900 Other Revenue
3955 Operating Transfers In 714,647.00 0.00 416,878.00 297,769.00 58.33
Total Other Revenue 58.33 714,647.00 0.00 416,878.00 297,769.00
333,719.39 445,123.61 380.00 778,843.00 57.15Total Sewer Fund
27Page:
03/12/2013
CITY OF HERMOSA BEACH
28
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Asset Seizure/Forft Fund170
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3300 Fines & Forfeitures
3304 State Forfeited Funds 1,000.00 0.00 0.00 1,000.00 0.00
3307 Department of Justice Forfeited Funds 36,000.00 0.00 23,537.50 12,462.50 65.38
3308 Department of Treasury Forfeited Funds 1,000.00 0.00 0.00 1,000.00 0.00
Total Fines & Forfeitures 61.94 38,000.00 0.00 23,537.50 14,462.50
3400 Use Of Money & Property
3401 Interest Income 3,611.00 0.00 1,261.04 2,349.96 34.92
3450 Investment Discount 43.00 0.00 27.61 15.39 64.21
3475 Investment Premium -221.00 0.00 -144.68 -76.32 65.47
Total Use Of Money & Property 33.32 3,433.00 0.00 1,143.97 2,289.03
3900 Other Revenue
3903 Contributions Non Govt 2,000.00 0.00 1,000.00 1,000.00 50.00
Total Other Revenue 50.00 2,000.00 0.00 1,000.00 1,000.00
17,751.53 25,681.47 0.00 43,433.00 59.13Total Asset Seizure/Forft Fund
28Page:
03/12/2013
CITY OF HERMOSA BEACH
29
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Fire Protection Fund180
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 643.00 0.00 225.72 417.28 35.10
3450 Investment Discount 8.00 0.00 4.94 3.06 61.75
3475 Investment Premium -39.00 0.00 -25.86 -13.14 66.31
Total Use Of Money & Property 33.46 612.00 0.00 204.80 407.20
3900 Other Revenue
3912 Fire Flow Fee 10,000.00 557.64 7,401.90 2,598.10 74.02
Total Other Revenue 74.02 10,000.00 557.64 7,401.90 2,598.10
3,005.30 7,606.70 557.64 10,612.00 71.68Total Fire Protection Fund
29Page:
03/12/2013
CITY OF HERMOSA BEACH
30
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Capital Improvement Fund301
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 13,165.00 0.00 4,606.32 8,558.68 34.99
3414 Fund Exchange 134.00 0.00 0.00 134.00 0.00
3450 Investment Discount 159.00 0.00 102.04 56.96 64.18
3475 Investment Premium -821.00 0.00 -536.39 -284.61 65.33
Total Use Of Money & Property 33.01 12,637.00 0.00 4,171.97 8,465.03
3900 Other Revenue
3913 In-Lieu Fee/Street Pavement 0.00 20,000.00 20,000.00 -20,000.00 0.00
3955 Operating Transfers In 175,000.00 0.00 102,081.00 72,919.00 58.33
Total Other Revenue 69.76 175,000.00 20,000.00 122,081.00 52,919.00
61,384.03 126,252.97 20,000.00 187,637.00 67.29Total Capital Improvement Fund
30Page:
03/12/2013
CITY OF HERMOSA BEACH
31
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Artesia Blvd Relinquishment302
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 172.00 0.00 54.40 117.60 31.63
3450 Investment Discount 2.00 0.00 1.20 0.80 60.00
3475 Investment Premium -11.00 0.00 -6.32 -4.68 57.45
113.72 49.28 0.00 163.00 30.23Total Artesia Blvd Relinquishment
31Page:
03/12/2013
CITY OF HERMOSA BEACH
32
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Bayview Dr Redemption Fund 2004-2609
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 1,220.00 0.00 442.49 777.51 36.27
777.51 442.49 0.00 1,220.00 36.27Total Bayview Dr Redemption Fund 2004-2
32Page:
03/12/2013
CITY OF HERMOSA BEACH
33
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Lwr Pier Dist Redemption Fund610
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 302.00 0.00 109.54 192.46 36.27
192.46 109.54 0.00 302.00 36.27Total Lwr Pier Dist Redemption Fund
33Page:
03/12/2013
CITY OF HERMOSA BEACH
34
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Beach Dr Assessment Dist Redemption Fund611
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 595.00 0.00 215.80 379.20 36.27
379.20 215.80 0.00 595.00 36.27Total Beach Dr Assessment Dist Redemption Fund
34Page:
03/12/2013
CITY OF HERMOSA BEACH
35
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Beach Dr Assessment Dist Reserve Fund612
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 43.00 0.00 15.60 27.40 36.28
27.40 15.60 0.00 43.00 36.28Total Beach Dr Assessment Dist Reserve Fund
35Page:
03/12/2013
CITY OF HERMOSA BEACH
36
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Myrtle Ave Assessment Fund617
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 749.00 0.00 271.66 477.34 36.27
477.34 271.66 0.00 749.00 36.27Total Myrtle Ave Assessment Fund
36Page:
03/12/2013
CITY OF HERMOSA BEACH
37
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Loma Drive Assessment Fund618
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 979.00 0.00 355.08 623.92 36.27
623.92 355.08 0.00 979.00 36.27Total Loma Drive Assessment Fund
37Page:
03/12/2013
CITY OF HERMOSA BEACH
38
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Bayview Dr Reserve Fund 2004-2619
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3400 Use Of Money & Property
3401 Interest Income 142.00 0.00 51.50 90.50 36.27
90.50 51.50 0.00 142.00 36.27Total Bayview Dr Reserve Fund 2004-2
38Page:
03/12/2013
CITY OF HERMOSA BEACH
39
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Insurance Fund705
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3800 Current Service Charges
3880 Insurance Service Charges 2,623,031.00 0.00 1,530,102.00 1,092,929.00 58.33
Total Current Service Charges 58.33 2,623,031.00 0.00 1,530,102.00 1,092,929.00
3900 Other Revenue
3902 Refunds/Reimb Previous Years 314,440.00 35.00 345,333.70 -30,893.70 109.82
3955 Operating Transfers In 1,987,433.00 0.00 0.00 1,987,433.00 0.00
Total Other Revenue 15.00 2,301,873.00 35.00 345,333.70 1,956,539.30
3,049,468.30 1,875,435.70 35.00 4,924,904.00 38.08Total Insurance Fund
39Page:
03/12/2013
CITY OF HERMOSA BEACH
40
10:23AM
Page:revstat.rpt Revenue Status Report
2/1/2013 through 2/28/2013
Periods: 8 through 8
Equipment Replacement Fund715
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
3800 Current Service Charges
3822 Building Maintenance Service Charges 101,555.00 0.00 59,234.00 42,321.00 58.33
3885 Comm Equip/Business Mach Charges 672,129.00 0.00 392,077.00 280,052.00 58.33
3889 Vehicle/Equip Replacement Charges 867,409.00 0.00 505,988.00 361,421.00 58.33
Total Current Service Charges 58.33 1,641,093.00 0.00 957,299.00 683,794.00
3900 Other Revenue
3901 Sale of Real/Personal Property 0.00 0.00 86.15 -86.15 0.00
3903 Contributions Non Govt 3,000.00 250.00 2,000.00 1,000.00 66.67
3955 Operating Transfers In 4,625.00 0.00 2,695.00 1,930.00 58.27
Total Other Revenue 62.70 7,625.00 250.00 4,781.15 2,843.85
686,637.85 962,080.15 250.00 1,648,718.00 58.35Total Equipment Replacement Fund
Grand Total 42,932,480.00 2,394,088.93 24,125,394.95 18,807,085.05 56.19
40Page:
PARKS, RECREATION AND COMMUNITY RESOURCES
ADVISORY COMMISSION
MINUTES OF THE FEBRUARY 5, 2013 MEETING
The meeting was called to order by Commissioner DeMaderios.
Pledge of Allegiance
Roll Call
Present: Commissioners Bill Sigler, Don DeMaderios, Laura Raymond,
Jeff Maxwell and Robert Rosenfeld
Staff Present: Kelly Teeter, Senior Recreation Supervisor
Diane Strickfaden, Assistant to the City Manager
Approval of Minutes: December 4, 2012
Motion by Commissioner Laura Raymond to Approve Minutes of December 4, 2012
Commissioner Bill Sigler seconded the motion.
All Ayes
Public Comment
Jose Nebres: 571 East 213 St., Carson, CA: On behalf of Behavior Health Services and
NCADD. Approved by County to carry out prevention services in the City of Hermosa
Beach. County funded. Provide responsible beverage server training for free. Here to let
retailers know we are here and are at their service. Timeline of the training is yet to be
determined Approximate within a month. We also do responsible beverage training for
Special Events. Email: jnebres@bhs-inc.org
DeMaderios: Suggested Nebres contact Chamber of Commerce to reach restaurant
owners.
Matters for Commission Consideration
A. Review of Special Event Applications Denied Per HBMC Section 12.28.010
Laura Ratto: National Volleyball League.
Strickfaden: Event was initially denied due to date conflict with the 4th of July. Amended
application was submitted with date changed to August 16-18, after the last Parks and
Recreation Commission meeting. Staff reviewed application and the date and event are
acceptable to staff. Recommend for approval. Process is outlined in the Municipal
Code. Applications are due by October 15 of the preceding year, staff forms a cross-
departmental committee to review all of the applications for recommendation or
approval by the Commission. If it is denied, staff sends a letter informing them of the
denial and their right to appeal.
DeMaderios: City Council reviewed the denials and sent them back to Commission to
go through this process.
Motion by Commissioner Laura Raymond to Approve the Special Event application for
the National Volleyball League.
Commissioner Robert Rosenfeld seconded the motion.
All Ayes
Don DeMaderios – Smackfest Application.
Commissioner Bill Sigler stepped down from dais and began to address the
Commission from podium.
Bill Sigler: 20th Anniversary of SmackFest. Established in 1994 to have fun for people in
classes and leagues. 90% of people who play are south bay locals. The event has
always been permitted by the city. Participation is about 1500. We can provide more
restrooms if we need to. Litter can be handled with a dumpster in lot B. We clean up the
trash and put it next to the containers. We will be glad to put it in a dumpster. The
issues at six-man are not reflective of SmackFest. The likenesses are negligible. We
kept to the limit of 1,500. We have done everything the city has asked of us to prevent
people drinking on the beach. We paid eight security guards and two police officers.
Give people tickets or arrest them if they are drinking. If there is anything we can do, we
are more than open to doing it. We set up places off the beach to drink and eat. We do
not in any way condone people drinking on the beach. Over the last 10 years there has
not been one complaint to the Community Resources Department regarding our event.
The economic benefit of people going to the restaurants and stores is huge. You see
the best collection of volleyball players. Most are residents of Hermosa Beach. It is a
great local's event. The people here today are here to support the event.
Ray Dussault: Leadership Hermosa grad, Hermosa resident. This is a great local's
event. I have never seen any violence or fights. I have never seen anyone get a drinking
ticket. If it is an issue then it needs to be enforced. It should not be enforced by taking
away a great locals event. The people in the audience tonight want SmackFest to
continue. They are engineers, lawyers, doctors, real estate professionals. They are part
of our community. The issues raised can be addressed without cancelling the event.
Catherine (No last name): 621 Manhattan Ave. It would be a grave mistake to cancel
the event. Find solutions to the problems and continue the event.
Doctor Ethan Michael Cole: 2601 The Strand: This will not become the next six man.
SmackFest is a 1500 person tournament. It is almost all locals. It brings everyone
together. SmackFest is the one tournament where everyone can get together and have
a good time. Take the measures to restrict it. We want to protect this and will keep it a
local's event.
Monica Brandenberg: Redondo Beach resident: It looks like the problems can be
remedied and make adjustments. I am a strong supporter of this. It would be a shame to
take it away. Prioritize tradition.
Arther Web: 1731 PCH: Single dad with 7 year old daughter. Hermosa is a great place
for kids and adults. We were on the strand but never felt it was out of control or
something I did not want her near, unlike Six Man. Make some changes by adding porta
pots and get a permit for a dumpster. Cancelling the event is not the answer. People in
the tournament are locals. It is a cool sense of community.
DeMaderios: The process is that we have a staff that reviews applications. Based on
their review and the impact to the city, it is brought to us for review. This is the first time
we are reviewing it. The application went to City Council and they asked that it come
back to us. We appreciate everyone coming tonight and sharing their opinions. We have
to deal with the facts brought to us by staff which was safety issues and impact.
Raymond: The event calendar is daunting. Everyone wants to have an event in
Hermosa. Every weekend of the summer is asked for. We get good information about
the events and what the risks and concerns are. We take all of that into consideration
while we try to balance the demands with limited resources. Limited time, limited space.
Adult recreation should not be overlooked. An event like SmackFest is something the
adults get to have fun with. There are issues and I am confident we can get them
worked out. I don't think we should turn away an event without resolving the issues first.
Rosenfeld: I agree, especially with a 20 year event that is part of the soul of Hermosa. I
think it is important to the city that it continues.
DeMaderios: Many concerns came from Police and Fire. It is incumbent on the
promoter that all of these issues are addressed. If we can look at this at a different date
when the promoter has presented it in a way that satisfies the city, both staff and police
and fire, it can be reconsidered for approval. Right now, the concern is for the safety
and health of the city. I look to staff to see if that is a consideration we can have.
Strickfaden: The amended application we received did increase the number of porta
potties by one and some of the issues regarding fees are not applicable because it is
now a Commercial event instead of a non-profit. However, staff reviewed the amended
application and we are not sure if the changes are enough to mitigate the overall
impacts. We suggest portable restroom trailers, fewer courts farther from strand,
increasing police or security, obtaining a performance bond up front so that the fees are
paid in a timely manner to insure that all of this gets taken care of.
Sigler: Whatever we need. Last year it was approved that we have two port-a-potties.
This is not an issue. We reduced the number of courts last year. Police and Fire were
happy with the reduced numbers. We can move courts further from Strand. In 20 years
we have never had a fight. We have never had an arrest. I don't know how many, if any,
tickets were given out. I had eight security guards last year, paid for two full time police
officers. If we need more, we will do it. Surety bond is easy. The last meeting we had
with the police regarding fencing was that it was not needed and would probably be
worse than if we didn't have it. I do not suggest the fencing be part of this based on
previous conversations with police and City Manager.
DeMaderios: I wouldn't expect final answers, but in the spirit of cooperation, I think you
can go back and work with staff. I do know that one of the great concerns is for zero
alcohol tolerance on beach. Your security efforts are good but security cannot issue a
citation. They can force pour outs and kick them out. I would encourage your security to
do that.
Sigler: We can work towards zero tolerance and we have made significant strides. We
do not condone drinking. We will do whatever we need to do.
DeMaderios: Off beach parties are a concern if they are carrying across the Strand. I
understand that we are going to hold a special meeting and I would like you to work with
staff and then come to that meeting where we can address this again.
Sigler: Time is of the essence now. I would ask that we make a note of this. We need to
get this moved forward.
DeMaderios: Our objective would be to have it to Council by the first week of March.
Rosenfeld: What are our options? I am not interested in having another meeting on this.
I think we understand and Bill understands what staff's concerns are.
Strickfaden: You can make a motion to approve it with the recommended changes,
additions or conditions added.
Motion by Commissioner Robert Rosenfeld to Approve the Special Event application
for the SmackFest subject to the tournament Director working with staff to satisfactorily
resolve the issues. When the issues are resolved, staff will then make recommendation
to City Council for approval.
Commissioner Laura Raymond seconded the motion.
All Ayes
De Maderios: Turkey Trot Application
Jeff Atkinson: 332 1st Place, Manhattan Beach: I am seeking a continuation to work
with the Police to resolve staffing issues and if we can get the issues resolved, get
approval for the 10 K Turkey Trot for this calendar year.
Strickfaden: The proposed event is for a 10 K on Thanksgiving morning. Staff reviewed
the race course and the main issue is the number of street closures required on a
Holiday. There are over 83 intersections that would have to be staffed by a police
officer. Lt. Gaines is here to speak to any questions regarding that. There is also the
issue of not allowing any cars on the race course and towing of cars parked on the race
course before the start and getting permission from Redondo Beach to close Herondo
Street. This event impacts the streets in a significant manner.
Atkinson: This is for a 10K. Doubling back on a 5K course defeats the purpose. It is
trying to be the same as Hometown Fair race or Superbowl Sunday 10K - A city wide
celebration to see all the great parts of the city. The course we designed minimized the
number of cars that need to be moved. Thanksgiving morning is a ghost town around
here. The people who love this kind of event will be out. The ones who don't will sleep
right through it and it will be clear by 8:30 in the morning. It is no different than any other
10K that has been done in cities across the U.S. I think this would be embraced and
people will come out and cheer for it.
Lt. Gaines, Hermosa Beach Police Dept.: There are about 83 intersections that would
have to be closed. Not all would have to be manned by an officer but I would need at
least four motor officers to run this. I have two or three if I count my Sargent. If I can get
a couple of guys who are previously qualified as motor officers, I might be able to get
four. It is a manpower problem. The design of the city is not suitable for this kind of
event. Other cities have easier courses to control and are easier to man. Volunteers
have no legal authority nor does private security. We would at least have to man the
major intersections. That is still more than I can get. I cannot find one officer that wants
to come in on Thanksgiving morning that doesn't have to or isn't already working. It is a
further drain on manpower because the night prior to Thanksgiving is one of our busiest
nights downtown. I have to staff extra officers to man that until 3:00am. Now I am going
to have to try to get some of those same officers back to work this event and will also
need extra officers on Thursday night because it is also busy downtown. I don't have the
resources to do this. It is as simple as that. We cannot man it. It is not physically doable.
Pedestrians are not meant to be in the road. I have to make sure that roadway gets
closed off. If a car gets onto that roadway it is not going to be pretty. We do some of this
with the Triathlon but bicycles are legally allowed in the roadway, pedestrians are not.
There is a higher standard of safety that would have to be met and I can't meet that
standard. I would not do this event.
Raymond: Compare the Triathlon with the Turkey Trot. What is the difference in
closures?
Gaines: Triathlon route and the numbers of people are considerably smaller. For
the Turkey Trot, we would be using the entire strand and would have to block the Strand
intersections. With that many people running on the strand, no one else can come on to
the strand. I can't have morning walkers and bicyclists come onto the strand and mix up
with the 10K runners. For the triathlon, we block off one half of the roadway and vehicle
traffic can use the other lane. Cars and bicycles interact every day together.
Pedestrians and traffic do not normally run down to road in large groups. It is basically
illegal. I think the city might be incurring a fair amount of liability allowing it.
Sigler: If they shrunk the footprint and number of participants, would that be more
feasible?
Gaines: Anything is "more feasible" but as I said, none of my guys want to come in on
Thanksgiving morning. I will have trouble towing the cars. Parking is always difficult and
now you are going to tow vehicles on Thanksgiving or residents ask their guests to
move their cars. I can tow all the cars you want if I can get enough tow trucks. That is
not easy to do on Thanksgiving morning. No officers want to work this event. Unless I
order this an emergency, I cannot order them to come in.
Sigler: Would it be easier the day after Thanksgiving?
Gaines: It would not make that much difference. I have 26 officers I have to spread out
between patrol and downtown. The numbers just aren't there. Unfortunately the makeup
of our city, this kind of event is very difficult to pull off. The 5K is much smaller and a
lower attended event that goes well. The 10K is too large. 1500 to 3000 people is a lot
to move down the strand and streets. I cannot think of any route that would work.
Atkinson: It comes down to the number of officers. Course is identical to Home
Town. Valley/Ardmore corridor to beach. They go down Rosecrans. We go down
Pier Avenue. The strand is the same. They have 4,000 people going down the strand
in Manhattan Beach and it is narrower than Hermosa. Every year, no problem. Those
intersections aren't even blocked. People know it is going on. Parking and towing can
be handled by putting tape around the cars. That has been done throughout the world.
We have a 20 minute pass to get up Herondo and there is tons of parking there on the
South side. It is a four lane road with only 17 parking spots. At Valley Ardmore there is
no impact at all. There is no parking overnight on Pier Ave. The route to the north is
down the alley with four spots. They will be blocked in the hour stretch or just come out
and watch. The biggest issue is the staffing, not the enormity of the event. I think this
would be embraced and the community would come out and cheer for it. I would like to
work this out with staff to find the staffing. At least give us a chance to explore all of
those avenues.
Sigler: There are some significant issues. I can't imagine this will get approved as is. It
sounds possible that there is something that would work. Maybe do a 5K.
Atkinson: Thanksgiving Day is one of the biggest running days. The Saturday after
Thanksgiving will be just as much impact. Friday might be a good day. If it all collapses
and we do a 5K on Thanksgiving Day, that is what we would go for. I would love to run
the course in the application. The joy is the course. It shows off all the best parts and
character of the city.
Sigler: Have you addressed some of this with staff?
Atkinson: Yes, we have had two meetings. It is just that there is not enough police staff
in Hermosa.
Raymond: I do not have an obvious solution. We are just too small. It is too bad that we
allocate all our resources to the downtown and cannot use them for other events.
DeMaderios: The challenge is safety with the resources we have.
Rosenfeld: I'm trying to see some compromise. I would like you to work this out with the
city. I think it would be a cool event. I don't know how to make this happen.
DeMaderios: Based on the safety of the community, we cannot approve this application
tonight. I think it is an event that could and should happen but that it be done safely
within the confines of the city resources. If you would consider other dates, another
course, reducing the number of participants. I would encourage you to have that
conversation. With this application I don't think we can approve it.
Rosenfeld: I would consider extending the deadline you are up against to see if you can
negotiate.
Strickfaden: I suggest he submit an amended application for review with changes to the
course or how he is going to obtain staffing.
Motion by Commissioner Bill Sigler to Deny the current application without
prejudice with the understanding that you work with staff so that it makes sense for
everyone and come back with another proposal for 2013.
Commissioner Laura Raymond seconded the motion.
All Ayes
B. Special Event Application for South Bay Boardriders Club Surf Contest
Strickfaden: This is an addendum to the approved Spyder SnowFest event for a surf
contest on the same day as the Snowfest. North side of pier, low impact, family event,
date is available. Staff recommends approval.
Motion by Commissioner Laura Raymond to approve the Special Event application for
the South Bay Boardriders Club Surf Contest.
Commissioner Robert Rosenfeld seconded the motion.
All Ayes
Friends of the Parks President, Jan Britton: Presentation to Jeff Fraley for dedicated
service to the FOP.
Fraley: It is a pleasure to have served for seven years. I am too busy and still do Little
League. Thank you and a special appreciation to Don DeMaderios for his support.
Staff Report(s)
A. December 2012 Activity Report
Teeter: Revenues to date are up about $113,000. We are at 79% of our projected figure
at mid year. Expenditures are under at 45%.
B. City Upcoming Special Events and Excursions
Rosenfeld: Upcoming Spring Excursions include The Huntington Library on Saturday,
March 23, The Mission Inn of Riverside on Saturday, April 27th, the Carlsbad Village
Street Faire & Carlsbad Premium Outlets on Sunday, May 5 and the Stone Brewing
Company and Valley View Casino on Friday, June 7. None are sold out. The GI Joe
Pier to Pier run/walk is coming up on March 2, the Beach Tennis tournament on March
2-3, St. Patrick's Parade on March 16, High Performance Volleyball Tryouts on March
17, CBVA Volleyball and Hearts of Hermosa Fundraiser both on March 23.
C. Hermosa Five-O Senior Center Calendar and Updates
Rosenfeld: The Hermosa Five-O Senior Activity calendar is filled with events from
tennis, to yoga, computer basics, you could spend every day taking classes. It is
stunning how much there is to offer. Call 310-318-0280 for more information or go
online at www.hermosabch.org.
D. Update on South Park Project
Report is located under Commissioner's Reports.
Commissioner’s Reports
A. Community Garden Project - Maxwell/Rosenfeld
Rosenfeld: The pilot project is still occupying the hockey rink but it will not be there
much longer depending on the rest of the park renovations.
B. Community Theater- DeMaderios/Raymond
Teeter: 95% finished compiling the financials and hope to get that to you soon and meet
with the board and stake holders.
C. Friends of the Parks - DeMaderios/Rosenfeld
DeMaderios: South Park project contact is Jessica Guheen. Native plant garden is
managed by Jan Britton and continues to come along. Rotary bench is being installed.
FOP and Rotary combined to replace a piece of playground equipment at Valley Park
playground equipment. August 24 is Movies in the Park and the movie will be directed
at older children or teens to adults. October 12 will be Pumpkins in the Park and we
may include rescue pets at the event. The board is doing a strategic planning session
for future plans for FOP. If you would like to become part of that, go to Friends of the
Parks online and look at the agendas. We are always looking for members.
D. Hermosa Arts Foundation - Maxwell/Sigler
E. Historical Society/Museum - DeMaderios/Raymond
F. South Park Master Plan - DeMaderios/Raymond
Teeter: We received a draft contract from the playground company and it is being
reviewed by the Public Works department. This contract would be for the design only
and does not include construction. We are interested in coming back in a special
meeting to talk about the South Park project so that once it is reviewed by Public Works,
we can continue moving along with the process.
DeMaderios: Once the plans are approved through Public Works it will go out to bid and
we will be able to finally break ground.
Items Requested by Commissioners
Other Matters
A. Discussion About Special Event Fee Policy
B. Discussion About Possible Special Meeting of Commission
DeMaderios: Requested Special Event packet be available before the Thursday prior to
the meeting to give more time to review. Would like an update as to where we are with
changing it to a bi-annual process splitting the year 6 months-6 months so that they
have another opportunity to apply. If they apply early, they can reserve the date for their
event at that time. If they choose the later application period, they may not receive the
date requested for their event as it could already be taken. I would like more lead time
by either changing the deadline or changing the application timeline and a two cycle
system.
Adjournment
AGREEMENT
BETWEEN
CITY OF HERMOSA BEACH
AND
ARAKELIAN ENTERPRISES, INC. DBA ATHENS SERVICES
FOR
INTEGRATED SOLID WASTE
MANAGEMENT SERVICES
* * *
March 20, 2013
March 20, 2013 i City of Hermosa Beach
AGREEMENT
BETWEEN
CITY OF HERMOSA BEACH
AND
ARAKELIAN ENTERPRISES, INC. dba ATHENS SERVICES
FOR
INTEGRATED SOLID WASTE
MANAGEMENT SERVICES
TABLE OF CONTENTS
Page
RECITALS 1
ARTICLE 1.................................................................................................................................................3
DEFINITIONS.......................................................................................................................................................................... 3
1.1 AB 939 ...................................................................................................................................................................... 3
1.2 AFFILIATE ................................................................................................................................................................. 3
1.3 BILLINGS ................................................................................................................................................................... 4
1.4 BIN ............................................................................................................................................................................ 4
1.5 BIN SERVICE ............................................................................................................................................................. 4
1.6 BULKY ITEMS ............................................................................................................................................................ 4
1.7 CALRECYCLE ............................................................................................................................................................ 5
1.8 CAN .......................................................................................................................................................................... 5
1.9 CAN SERVICE ............................................................................................................................................................ 5
1.10 CART .................................................................................................................................................................... 5
1.11 CITY ..................................................................................................................................................................... 5
1.12 CITY MANAGER ................................................................................................................................................... 5
1.13 COLLECT/COLLECTION ...................................................................................................................................... 5
1.14 COMMERCIAL ...................................................................................................................................................... 6
1.15 COMMERCIAL PREMISES ...................................................................................................................................... 6
1.16 CONTRACTOR ...................................................................................................................................................... 6
1.17 CONTRACTOR'S PROPOSAL ................................................................................................................................. 6
1.18 CONTRACTOR COMPENSATION .......................................................................................................................... 6
1.19 CONSTRUCTION AND DEMOLITION DEBRIS ....................................................................................................... 7
1.20 CONTAINER ......................................................................................................................................................... 7
1.21 CPI ....................................................................................................................................................................... 7
1.22 CUSTOMER ........................................................................................................................................................... 7
1.23 DISPOSE/DISPOSAL ............................................................................................................................................. 7
1.24 DISPOSAL SITE(S) ................................................................................................................................................. 7
1.25 DIVERSION ........................................................................................................................................................... 7
1.25A DOWNTOWN AREA ............................................................................................................................................. 8
1.25B DOWNTOWN COMPACTOR ................................................................................................................................. 8
1.25C DOWNTOWN COMPACTOR FACILITY ................................................................................................................. 8
1.25D DOWNTOWN COMPACTOR FACILITY SERVICE AREA ......................................................................................... 8
1.26 ELECTRONIC WASTE ............................................................................................................................................. 8
1.27 ENVIRONMENTAL LAWS ..................................................................................................................................... 8
March 20, 2013 ii City of Hermosa Beach
1.28 FACILITY .............................................................................................................................................................. 9
1.28A FOOD WASTE ....................................................................................................................................................... 9
1.29 GREEN WASTE ..................................................................................................................................................... 9
1.30 GREEN WASTE PROCESSING FACILITY................................................................................................................ 9
1.31 GROSS RECEIPTS .................................................................................................................................................. 9
1.32 HAZARDOUS SUBSTANCE.................................................................................................................................. 10
1.33 HAZARDOUS WASTE ......................................................................................................................................... 10
1.34 HOUSEHOLD HAZARDOUS WASTE (“HHW”) ................................................................................................. 11
1.35 MATERIALS RECOVERY FACILITY (“MRF”) ..................................................................................................... 11
1.36 MULTI-FAMILY DWELLING ............................................................................................................................... 11
1.37 PERSON .............................................................................................................................................................. 11
1.38 PREMISES ........................................................................................................................................................... 11
1.39 RATE YEAR ........................................................................................................................................................ 11
1.40 RECYCLE/RECYCLING....................................................................................................................................... 11
1.41 RECYCLABLE MATERIALS .................................................................................................................................. 12
1.42 REFUSE ............................................................................................................................................................... 12
1.43 RESIDENTIAL...................................................................................................................................................... 12
1.44 RESIDENTIAL PREMISES ..................................................................................................................................... 12
1.45 ROLL-OFF BOX ................................................................................................................................................... 12
1.46 SINGLE FAMILY DWELLING ............................................................................................................................... 13
1.47 SOLID WASTE .................................................................................................................................................... 13
1.48 SOLID WASTE HANDLING SERVICES ................................................................................................................. 13
1.49 SOURCE SEPARATED .......................................................................................................................................... 13
1.50 STATE ................................................................................................................................................................. 13
1.51 TRANSFORMATION ............................................................................................................................................ 13
1.52 TRANSFER STATION ........................................................................................................................................... 14
1.53 WASTE GENERATOR .......................................................................................................................................... 14
ARTICLE 2...............................................................................................................................................15
GRANT AND ACCEPTANCE OF FRANCHISE ............................................................................................................. 15
2.1 GRANT AND ACCEPTANCE OF FRANCHISE, INDEMNITY OF AWARD ................................................................... 15
2.2 ENFORCEMENT OF EXCLUSIVITY ............................................................................................................................ 15
2.3 EFFECTIVE DATE .................................................................................................................................................... 16
2.4 TERM OF AGREEMENT ............................................................................................................................................ 16
2.5 CITY’S OPTION TO EXTEND TERM.......................................................................................................................... 16
2.6 REPRESENTATIONS AND WARRANTIES OF CONTRACTOR .................................................................................... 16
2.7 CONDITIONS TO EFFECTIVENESS OF AGREEMENT ................................................................................................. 18
2.8 DELEGATION OF AUTHORITY ................................................................................................................................ 18
2.9 LIMITATIONS TO SCOPE.......................................................................................................................................... 18
2.10 CITY'S RIGHT TO DIRECT CHANGES.................................................................................................................. 20
2.10.1 General ..................................................................................................................................................... 20
2.10.2 New Diversion Programs ......................................................................................................................... 21
2.11 OWNERSHIP OF SOLID WASTE .......................................................................................................................... 21
2.12 CONTRACTOR STATUS ....................................................................................................................................... 22
2.13 CONTRACTOR AUTHORIZATION ....................................................................................................................... 22
2.14 PERMITS AND LICENSES .................................................................................................................................... 23
ARTICLE 3...............................................................................................................................................24
FEES PAID TO THE CITY ................................................................................................................................................... 24
3.1 CONTRACTING FEE ................................................................................................................................................ 24
3.2 COLLECTOR FEE ..................................................................................................................................................... 24
March 20, 2013 iii City of Hermosa Beach
3.3 ADMINISTRATIVE FEE ............................................................................................................................................ 24
3.4 AB 939 FEE ............................................................................................................................................................. 24
3.5 TIMING AND SUBMITTAL OF MONTHLY FEE PAYMENTS ...................................................................................... 25
3.6 FUTURE FEES .......................................................................................................................................................... 25
ARTICLE 4...............................................................................................................................................26
DIRECT SERVICES .............................................................................................................................................................. 26
4.1 REFUSE .................................................................................................................................................................... 26
4.1.1 General .......................................................................................................................................................... 26
4.1.2 Residential Cart/Can Refuse Collection ........................................................................................................ 26
4.1.3 Refuse Cart/Can Overage ............................................................................................................................. 27
4.1.4 Walk-Out Service .......................................................................................................................................... 27
4.1.5 Bin Refuse Collection .................................................................................................................................... 28
4.1.6 Commercial Premises Cart Service ............................................................................................................... 28
4.1.7 Overflowing Bins and Carts ......................................................................................................................... 29
4.1.8 Temporary Bin Service .................................................................................................................................. 29
4.1.9 Scout Vehicles ............................................................................................................................................... 30
4.1.10 Bin Push-out Service ................................................................................................................................ 30
4.1.11 Locking Bins ............................................................................................................................................. 30
4.1.12 Roll-off Box Service .................................................................................................................................. 31
4.1.13 Extra Assistance in High Solid Waste Generating Commercial Areas .................................................... 31
4.1.14 Shared Solid Waste Downtown Compactor Facility and Porter Service ................................................. 31
4.1.15 On-Call Bulky Item Pickup ...................................................................................................................... 35
4.1.16 Bulky Item Diversion ............................................................................................................................... 36
4.1.17 Disposal of Electronic and Other Special Wastes ..................................................................................... 36
4.1.18 Optional On-Call Household Hazardous Waste Collection and Disposal ............................................... 36
4.1.19 Restaurant Food Waste Program Option ................................................................................................. 37
4.1.20 Document Shredding ............................................................................................................................... 37
4.2 RECYCLING ............................................................................................................................................................. 38
4.2.1 Residential Cart/Can Recycling Collection ................................................................................................... 38
4.2.2 Commercial Recyclables Collection ............................................................................................................... 38
4.2.2.1 Source Separated Recycling ..................................................................................................................... 38
4.2.2.2 Downtown Compactor Facility Solid Waste Processing .......................................................................... 39
4.2.2.3 Bin and Roll-Off Waste Processing .......................................................................................................... 39
4.2.3 Warning Notice............................................................................................................................................. 39
4.2.4 Marketing and Sale of Recyclable Materials ................................................................................................. 40
4.2.5 Minimum Recycling Requirements .............................................................................................................. 40
4.2.6 Construction and Demolition Debris Diversion ........................................................................................... 40
4.2.7 Battery Recycling Drop-Off .......................................................................................................................... 41
4.3 GREEN WASTE PROGRAM ...................................................................................................................................... 41
4.3.1 Single Family Green Waste Collection ......................................................................................................... 41
4.3.2 Holiday Tree Collection Program ................................................................................................................. 42
4.3.3 End Uses for Green Waste ............................................................................................................................ 43
4.3.4 Backyard Compost Program ......................................................................................................................... 43
4.3.5 Free Compost Give-A-Way Events ............................................................................................................... 43
4.3.6 Free City Compost......................................................................................................................................... 44
4.3.7 Residential Food Waste Pilot Program ......................................................................................................... 44
4.4 CONTAINER SELECTION, DISTRIBUTION AND EXCHANGES .................................................................................. 44
4.4.1 Containers ..................................................................................................................................................... 44
4.4.1.1 Residential Container Distribution .......................................................................................................... 44
4.4.1.2 Removal of Existing Containers ............................................................................................................... 45
4.4.1.3 Container Design Requirements .............................................................................................................. 46
4.4.1.4 Capacity .................................................................................................................................................... 46
March 20, 2013 iv City of Hermosa Beach
4.4.1.5 Container Handles ................................................................................................................................... 46
4.4.1.6 Container Lid ........................................................................................................................................... 46
4.4.1.7 Container Colors ...................................................................................................................................... 47
4.4.1.8 Container Markings ................................................................................................................................. 47
4.4.2 Container Performance Requirements .......................................................................................................... 48
4.4.2.1 Cart Load Capacity ................................................................................................................................... 48
4.4.2.2 Container Durability ................................................................................................................................ 48
4.4.2.3 Chemical Resistant ................................................................................................................................... 49
4.4.2.4 Stability and Maneuverability ................................................................................................................. 49
4.4.2.5 Lid Performance ....................................................................................................................................... 49
4.4.2.6 Reparability .............................................................................................................................................. 50
4.4.3 Container Ownership and Maintenance Responsibilities ............................................................................. 50
4.4.4 Bins ............................................................................................................................................................... 50
4.4.5 Roll-off Boxes ................................................................................................................................................ 51
4.5 CITY SERVICES ........................................................................................................................................................ 52
4.5.1 City Facilities Collection ............................................................................................................................... 52
4.5.2 City Litter Containers ................................................................................................................................... 53
4.5.3 School Facilities Collection............................................................................................................................ 54
4.5.4 Special Events ............................................................................................................................................... 55
4.5.5 Emergency Collection and Disposal Service ................................................................................................. 55
4.5.6 Abandoned Item Collection ........................................................................................................................... 55
4.5.7 Large Venue Event Assistance, Event Recycling ......................................................................................... 56
4.5.8 Litter Boxes for Non-City-Sponsored Events................................................................................................ 56
4.5.9 Code Enforcement Assistances ...................................................................................................................... 56
4.5.10 Capacity Guarantee .................................................................................................................................. 56
4.5.11 Toy Drive Assistance ............................................................................................................................... 56
4.5.12 South Bay Work Investment Board .......................................................................................................... 56
4.5.13 Dog Waste Program ................................................................................................................................. 57
4.6 OPERATIONS ........................................................................................................................................................... 57
4.6.1 Schedules ....................................................................................................................................................... 57
4.6.1.1 Collection Days and Hours ...................................................................................................................... 57
4.6.1.2 Review of Schedules and Routing ............................................................................................................ 57
4.6.1.3 Missed Pickups ......................................................................................................................................... 58
4.6.2 Vehicles ......................................................................................................................................................... 58
4.6.3 Litter Abatement ........................................................................................................................................... 62
4.6.4 Personnel ....................................................................................................................................................... 62
4.6.5 Identification Required .................................................................................................................................. 64
4.6.6 Fees and Gratuities ....................................................................................................................................... 64
4.6.7 Non-Discrimination ...................................................................................................................................... 64
4.6.8 Routing and Coordination With Street Sweeping Services .......................................................................... 65
4.6.9 Report of Accumulation of Solid Waste; Unauthorized Dumping ............................................................... 65
4.7 TRANSPORTATION OF SOLID WASTE ..................................................................................................................... 65
4.8 APPROVED FACILITIES ........................................................................................................................................... 66
4.9 STATUS OF DISPOSAL SITE ..................................................................................................................................... 66
4.10 DEDICATED ROUTES .......................................................................................................................................... 67
4.11 SERVICE EXCEPTIONS; HAZARDOUS WASTE NOTIFICATIONS ......................................................................... 67
4.12 DOWNTOWN COMPACTOR FACILITY DEVELOPMENT ...................................................................................... 67
ARTICLE 5...............................................................................................................................................70
OTHER SERVICES ............................................................................................................................................................... 70
5.1 CUSTOMER SERVICE ............................................................................................................................................... 70
5.1.1 Local Office, Response Time .......................................................................................................................... 70
5.1.2 Complaint Documentation ............................................................................................................................ 71
March 20, 2013 v City of Hermosa Beach
5.1.3 Resolution of Customer Complaints ............................................................................................................. 71
5.1.4 Service Liaison/Route Supervisor ................................................................................................................. 72
5.2 EDUCATION AND PUBLIC AWARENESS ................................................................................................................. 72
5.2.1 General .......................................................................................................................................................... 72
5.2.2 Implementation and On-going Education Requirements ............................................................................. 72
5.2.3 Contractor Representative ............................................................................................................................ 74
5.2.4 Community Events ....................................................................................................................................... 74
5.2.5 School Outreach ............................................................................................................................................ 75
5.2.6 Business Outreach ........................................................................................................................................ 75
5.2.7 Multi-Family Outreach ................................................................................................................................ 76
5.2.8 Facility Tours ................................................................................................................................................ 76
5.2.9 Free Mailing of City Materials ..................................................................................................................... 76
5.2.10 Mighty Mike Mascot ................................................................................................................................ 77
5.2.11 Presentations to City Council .................................................................................................................. 77
5.2.12 Guest Speaker and Writing Assistance .................................................................................................... 77
5.3 WASTE GENERATION/CHARACTERIZATION STUDIES .......................................................................................... 77
5.4 Community Support .......................................................................................................................................... 77
5.6 Neighborhood Safety Watch ............................................................................................................................... 78
ARTICLE 6...............................................................................................................................................79
CONTRACTOR COMPENSATION AND RATES ......................................................................................................... 79
6.1 GENERAL ................................................................................................................................................................ 79
6.2 INITIAL RATES ........................................................................................................................................................ 79
6.3 SCHEDULE OF FUTURE ADJUSTMENTS ................................................................................................................... 79
6.3.1 Request Submittal ......................................................................................................................................... 79
6.3.2 Approval Process ........................................................................................................................................... 79
6.4 METHOD OF ADJUSTMENTS ................................................................................................................................... 80
6.4.1 General .......................................................................................................................................................... 80
6.4.2 Cost Components for Rate Adjustment Indices ............................................................................................ 80
6.4.3 Rate Adjustment Steps ................................................................................................................................. 81
6.4.4 Green Waste Rate Adjustment Upon Closure of Puente Hills ..................................................................... 82
6.5 EXTRAORDINARY ADJUSTMENTS ........................................................................................................................... 82
6.6 REDELIVERY/RETURN TRIP FEE ............................................................................................................................ 83
6.7 CUSTOMER BILLING AND CONTRACTOR COMPENSATION ................................................................................... 84
6.7.1 Residential Customers Receiving Individual-Unit Service ............................................................................ 84
6.7.2 Permanent Bin and Roll-Off Box Customers ................................................................................................ 84
6.7.3 Temporary Services Billing ........................................................................................................................... 84
6.7.4 Contractor’s Invoices .................................................................................................................................... 84
6.7.5 Billing Disputes ............................................................................................................................................ 85
6.7.6 Delinquent Accounts .................................................................................................................................... 85
6.7.7 Customer Billing Adjustments ..................................................................................................................... 86
6.7.8 Exemption from Service ................................................................................................................................ 86
6.7.9 Active Military Rate Reductions .................................................................................................................. 87
6.7.10 Senior Low-Income Rate Reduction ......................................................................................................... 87
REVIEW OF SERVICES AND PERFORMANCE ............................................................................................................ 88
7.1 PERFORMANCE REVIEW MEETING......................................................................................................................... 88
7.2 PERFORMANCE SATISFACTION SURVEY ................................................................................................................ 89
7.3 ROUTE AUDIT ......................................................................................................................................................... 90
ARTICLE 8...............................................................................................................................................92
RECORDS, REPORTS AND INFORMATION REQUIREMENTS ............................................................................. 92
8.1 GENERAL ................................................................................................................................................................ 92
March 20, 2013 vi City of Hermosa Beach
8.2 RECORDS ................................................................................................................................................................ 92
8.2.1 General .......................................................................................................................................................... 92
8.2.2 Financial Records .......................................................................................................................................... 93
8.2.3 Solid Waste Records ...................................................................................................................................... 93
8.2.4 CERCLA Defense and Disposal Records ...................................................................................................... 94
8.2.5 Other Programs' Records ............................................................................................................................. 95
8.2.6 Audit ............................................................................................................................................................. 95
8.2.7 Payments and Refunds ................................................................................................................................. 96
8.3 REPORTS ................................................................................................................................................................. 96
8.3.1 Report Formats and Schedule ....................................................................................................................... 96
8.3.2 Monthly Reports ........................................................................................................................................... 97
8.3.3 Annual Report .............................................................................................................................................. 97
8.3.4 Financial Report ............................................................................................................................................ 98
8.4 REPORTING ADVERSE INFORMATION .................................................................................................................... 98
8.5 RIGHT TO INSPECT RECORDS ................................................................................................................................. 99
8.6 FAILURE TO REPORT ............................................................................................................................................... 99
ARTICLE 9.............................................................................................................................................100
INDEMNIFICATION, INSURANCE AND BOND ...................................................................................................... 100
9.1 DEFENSE OF AGREEMENT .................................................................................................................................... 100
9.2 INDEMNIFICATION ............................................................................................................................................... 100
9.3 HAZARDOUS SUBSTANCES INDEMNIFICATION ................................................................................................... 101
9.4 AB 939 INDEMNIFICATION AND GUARANTEE .................................................................................................... 103
9.5 INSURANCE........................................................................................................................................................... 103
9.6 FAITHFUL PERFORMANCE BOND ......................................................................................................................... 109
9.7 FORFEITURE OF PERFORMANCE BOND ................................................................................................................ 109
9.8 PERFORMANCE SECURITY BEYOND SERVICE TERM ............................................................................................ 110
ARTICLE 10...........................................................................................................................................111
CITY'S RIGHT TO CONTRACT WITH THIRD PARTIES TO PERFORM FRANCHISED SERVICES ........... 111
ARTICLE 11...........................................................................................................................................112
DEFAULT, REMEDIES AND LIQUIDATED DAMAGES .......................................................................................... 112
11.1 EVENTS OF DEFAULT ....................................................................................................................................... 112
11.2 RIGHT TO TERMINATE UPON DEFAULT AND RIGHT TO SPECIFIC PERFORMANCE ....................................... 114
11.3 LIQUIDATED DAMAGES ................................................................................................................................... 115
11.4 EXCUSE FROM PERFORMANCE ........................................................................................................................ 120
11.4.1 Force Majeure ......................................................................................................................................... 120
11.4.2 Labor Unrest .......................................................................................................................................... 120
11.4.3 Procedures In Event of Excused Performance ........................................................................................ 121
11.5 NOTICE, HEARING AND APPEAL OF CITY BREACH ........................................................................................ 122
11.6 ASSURANCE OF PERFORMANCE ...................................................................................................................... 122
ARTICLE 12...........................................................................................................................................123
MISCELLANEOUS PROVISIONS .................................................................................................................................. 123
12.1 RELATIONSHIP OF PARTIES ............................................................................................................................. 123
12.2 COMPLIANCE WITH LAW ................................................................................................................................ 123
12.3 GOVERNING LAW ............................................................................................................................................ 123
12.4 JURISDICTION ................................................................................................................................................... 123
12.5 ASSIGNMENT ................................................................................................................................................... 124
12.6 CONTRACTING OR SUBCONTRACTING............................................................................................................ 126
12.7 BINDING ON ASSIGNS ...................................................................................................................................... 126
March 20, 2013 vii City of Hermosa Beach
12.8 COOPERATION IN PREPARATION FOR TERMINATION OR EXPIRATION OF CONTRACT ................................. 126
12.9 PARTIES IN INTEREST ....................................................................................................................................... 127
12.10 WAIVER ........................................................................................................................................................... 127
12.11 CONTRACTOR'S INVESTIGATION ..................................................................................................................... 128
12.12 CONDEMNATION ............................................................................................................................................. 128
12.13 NOTICE ............................................................................................................................................................ 128
12.14 REPRESENTATIVES OF THE PARTIES ................................................................................................................ 129
12.15 CITY FREE TO NEGOTIATE WITH THIRD PARTIES ........................................................................................... 129
12.16 COMPLIANCE WITH MUNICIPAL CODE .......................................................................................................... 129
12.17 PRIVACY ........................................................................................................................................................... 130
12.18 PROPRIETARY INFORMATION, PUBLIC RECORDS ............................................................................................ 130
12.19 ENTIRE AGREEMENT ....................................................................................................................................... 130
12.20 SECTION HEADINGS ........................................................................................................................................ 130
12.21 REFERENCES TO LAWS AND OTHER AGREEMENTS ........................................................................................ 131
12.22 INTERPRETATION ............................................................................................................................................. 131
12.23 AGREEMENT .................................................................................................................................................... 131
12.24 SEVERABILITY .................................................................................................................................................. 131
12.25 EXHIBITS .......................................................................................................................................................... 131
12.26 ATTORNEYS’ FEES ............................................................................................................................................ 131
Exhibits
1. Reserved
2. Initial Maximum Rates
3. Example Rate Adjustment Formula
4. City Litter and Recycling Collection Container Map
5. Corporate Guarantee
6. Contractor’s Faithful Performance Bond
7. Reserved
8. Initial Scout Service Customers
9. Downtown Area
10. Areas Where Automated Service Not Feasible (Can Service Areas)
11. Downtown Compactor Facility Service Area
12. Notary Certification
March 20, 2013 -1- City of Hermosa Beach
AGREEMENT
This Agreement for Integrated Solid Waste Management Services (hereinafter the
“Agreement”) is entered into this ___ day of ________, 2013, by and between the City of
Hermosa Beach, California, (“City”) and Arakelian Enterprises, Inc. dba Athens
Services (“Contractor”), for the collection, transportation, recycling, processing, and
disposal of solid waste and other services related to meeting the goals and requirements
of the California Integrated Waste Management Act.
RECITALS
WHEREAS, the Legislature of the State of California, by enactment of the California
Integrated Waste Management Act of 1989 (“AB 939”) (California Public Resources
Code Section 49100 et seq.), has declared that it is in the public interest to authorize and
require local agencies to make adequate provisions for solid waste handling within
their jurisdictions; and,
WHEREAS, pursuant to California Public Resources Code Section 49300 and 49500
through 49524 inclusive, the City has determined that the public health, safety, and
well-being require that an exclusive franchise be awarded to a qualified company for
the collection, transfer and transportation, recycling, processing, and disposal of solid
waste and other services related to meeting the diversion goals required by AB 939, and
other requirements of the California Integrated Waste Management Act; and,
WHEREAS, City declares its intention of maintaining reasonable rates and quality service
related to the collection, transfer and transportation, recycling, processing, and disposal
of solid waste and other services; and,
WHEREAS, in response to a Request for Proposals, Contractor has submitted a proposal
to City and City selected the Contractor on the competitive advantages of that proposal
over other proposals received by City; and,
WHEREAS, City and Contractor (“Parties”) hereto desire to enter said Agreement; and,
WHEREAS, City and Contractor are mindful of the provisions of the laws governing the
safe collection, transport, recycling, processing and disposal of solid waste, including
AB 939, the Resource Conservation and Recovery Act ("RCRA"), and the
Comprehensive Environmental Response, Compensation and Liability Act
March 20, 2013 -2- City of Hermosa Beach
("CERCLA"). City and Contractor desire to leave no doubts as to their respective roles
and to memorialize that by entering into this Agreement, City is not thereby becoming
an "arranger" or a "generator" as those terms are used in CERCLA, and that it is
Contractor, not City, who is "arranging for" the collection from premises in the City,
transport for disposal, composting or other processing, and recycling of municipal solid
waste which may contain hazardous substances; and further to confirm that as a
material inducement to City entering into this Agreement, Contractor has agreed to
fully indemnify City in connection with any claims, losses, liabilities, lawsuits or actions
relating to the inadvertent or intentional collection, transportation and/or disposal of
hazardous materials that may occur in connection with Contractor’s performance under
this Agreement; and,
WHEREAS, Contractor has agreed, as part of this Agreement, acting as an independent
contractor to provide such personnel, equipment and supplies as are necessary to
ensure City complies with the requirements of Public Resources Code Section 49100, et
seq.
NOW, THEREFORE, in consideration of the premises above stated and the terms,
conditions, covenants and agreements contained herein, the Parties do hereby agree as
follows:
March 20, 2013 -3- City of Hermosa Beach
ARTICLE 1
DEFINITIONS
The terms used in this Agreement shall have the meaning set forth in this Article 1. In
the event a term is not defined in this Article 1, then it shall have the meaning set forth
in the Hermosa Beach Municipal Code or in Division 30, Part 1, Chapter 2 of the
California Public Resources Code (with precedence given to definitions in the Hermosa
Beach Municipal Code over conflicting definitions contained in the Public Resources
Code). Except as provided in Article 1, words beginning with lower case letters are
being used with their common ordinary meanings, not as defined terms. Otherwise, the
following capitalized words and terms shall have the following meanings:
1.1 AB 939
"AB 939" means the California Integrated Waste Management Act of 1989 (California
Public Resources Code Section 40000 et seq.), as it may be amended from time to time.
1.2 Affiliate
"Affiliate" means all businesses (including corporations, limited and general
partnerships and sole proprietorships) which are directly or indirectly related to
Contractor by virtue of direct or indirect ownership interest or common management
shall be deemed to be "Affiliated with" Contractor and included within the term
"Affiliates" as used herein. An Affiliate shall include a business in which Contractor
owns a direct or indirect ownership interest, a business which has a direct or indirect
ownership interest in Contractor and/or a business which is also owned, controlled or
managed by any business or individual which has a direct or indirect ownership
interest in Contractor. For purposes of determining whether an indirect ownership
interest exists, the constructive ownership provisions of Section 318(a) of the Internal
Revenue Code of 1986, as in effect on the date of this Agreement, shall apply; provided,
however, that (i) "ten percent (10%)" shall be substituted for "fifty percent (50%)" in
Section 318(a)(2)(C) and in Section 318(a)(3)(C) thereof; and (ii) Section 318(a)(5)(C) shall
be disregarded. For purposes of determining ownership under this paragraph and
constructive or indirect ownership under Section 318(a), ownership interest of less than
ten percent (10%) shall be disregarded and percentage interests shall be determined on
March 20, 2013 -4- City of Hermosa Beach
the basis of the percentage of voting interest or value which the ownership interest
represents, whichever is greater.
1.3 Billings
"Billings" or “Billing” or “Bill” means the statements of charges provided to Customers
for services rendered by Contractor.
1.4 Bin
“Bin” means a metal Container with hinged lids and wheels with a capacity of less than
ten (10) cubic yards.
1.5 Bin Service
“Bin Service” means Solid Waste Handling Services in which a Bin is used for the
Collection of Solid Waste.
1.6 Bulky Items
“Bulky Items” means Solid Waste that cannot and/or would not typically be
accommodated within a Cart including specifically: furniture (including chairs, sofas,
mattresses, and rugs); appliances (including refrigerators, ranges, washers, dryers,
water heaters, dishwashers, plumbing, small household appliances and other similar
items, commonly known as “white goods”); yard debris, Green Waste and small pieces
of wood limited to one cubic yard of contained material; Electronic Waste; fluorescent
bulbs; household batteries; and clothing. Bulky Items do not include car bodies, tires,
Construction and Demolition Debris or items requiring more than two (2) persons to
remove. Other items not specifically included or excluded above will be Collected
provided that they are not more than eight (8) feet in length, four (4) feet in width, or
more than one hundred fifty (150) pounds. In the event a question ever arises as to
whether a specific item or category of items meets the definition of Bulky Items, City
shall be responsible to determine whether said definition shall apply, which
determination shall be final and binding on the Parties.
March 20, 2013 -5- City of Hermosa Beach
1.7 CalRecycle
“CalRecycle” means the State of California’s Department of Resources Recycling and
Recovery, and, as this department was structured prior to January 1, 2010, the
California Integrated Waste Management Board, or CIWMB.
1.8 Can
“Can” means a plastic Container with a lid and with or without wheels, with a capacity
between 30 and 35-gallons, also referred to as a barrel.
1.9 Can Service
“Can Service” refers to Residential service provided in accordance with Section 4.1.2 in
which Contractor provides Residential Customers Cans, bags or boxes, for Refuse
Collection due to Cart Collection not being feasible.
1.10 Cart
“Cart” means a plastic Container with a hinged lid and wheels serviced by an
automated or semi-automated truck with a capacity of no less than 32- and no greater
than 101-gallons. Cart also means a 20-gallon Cart provided to Residential Customers at
a discounted rate as provided in this Agreement.
1.11 City
"City" means City of Hermosa Beach, California, a municipal corporation, and all the
territory lying within the municipal boundaries of City as presently existing or as such
boundaries may be modified during the term of this Agreement.
1.12 City Manager
“City Manager” means the City Manager of the City of Hermosa Beach and his or her
designee.
1.13 Collect/Collection
"Collect" or "Collection" means to take physical possession, transport, and remove Solid
Waste within and from City.
March 20, 2013 -6- City of Hermosa Beach
1.14 Commercial
"Commercial" refers to services performed at or for Commercial Premises.
1.15 Commercial Premises
"Commercial Premises" means Premises located within the boundaries of the City,
occupied or used for any purpose other than residential uses. It includes premises upon
which business activity is conducted, including but not limited to retail sales, services,
wholesale operations, manufacturing and industrial operations, but excluding
Residential Premises upon which business activities are conducted when such activities
are permitted under applicable zoning regulations and are not the primary use of the
property. Notwithstanding any provision to the contrary herein in the Hermosa Beach
Municipal Code or otherwise, for purposes of this Agreement, Premises upon which the
following uses are occurring shall be deemed to be Commercial Premises: Assisted
Living Facilities, Convalescent Homes, Dormitories, Extended Stay Motels, Group
Residential Facilities, Group Care Facilities, Hotels, Hostels, and Motels.
1.16 Contractor
"Contractor" means Arakelian Enterprises, Inc. dba Athens Services, a corporation
organized and operating under the laws of the State of California and its officers,
directors, employees, agents, companies and subcontractors, as permitted under Section
12.6.
1.17 Contractor's Proposal
"Contractor's Proposal" means the proposal submitted by Contractor to City on May 7,
2012 in response to a Request for Proposals dated March 13, 2012. This Agreement
supersedes Contractor’s Proposal and is the final written expression of the Parties’
Agreement.
1.18 Contractor Compensation
"Contractor Compensation" means the revenue received by the Contractor from
Customers and the City in return for providing services in accordance with this
Agreement.
March 20, 2013 -7- City of Hermosa Beach
1.19 Construction and Demolition Debris
"Construction and Demolition Debris" means Solid Waste generated at a Premises that
is directly related to construction or demolition activities occurring thereon.
1.20 Container
"Container" means any and all types of Solid Waste receptacles, including Carts, Cans,
Bins and Roll-off Boxes.
1.21 CPI
“CPI” means the Consumer Price Index (CUUR0000SA0L1E) for All Urban Consumers
(CPI-U), all items less food and energy index – U.S. city average.
1.22 Customer
“Customer” means a Person receiving Solid Waste Handling Services from Contractor
pursuant to the terms of this Agreement.
1.23 Dispose/Disposal
"Dispose” or “Disposal" means the ultimate disposition of Solid Waste Collected by
Contractor at a landfill or otherwise in full regulatory compliance.
1.24 Disposal Site(s)
"Disposal Site(s)" means the Solid Waste handling Facility or Facilities utilized for the
ultimate Disposal of Solid Waste Collected by Contractor.
1.25 Diversion
"Diversion" means any combination of waste prevention (source reduction), recycling,
reuse and composting activities that reduces waste disposed at landfills, provided such
activities are recognized by CalRecycle as Diversion in its determination of the City’s
Diversion rate and compliance with AB 939. CalRecycle may limit Diversion considered
to be achieved through Transformation/waste-to-energy, use of Green Waste as
alternative daily cover (“ADC”) and other activities.
March 20, 2013 -8- City of Hermosa Beach
1.25A Downtown Area
“Downtown Area” means the properties, businesses and Customers as defined in
Exhibit 9.
1.25B Downtown Compactor
“Downtown Compactor” means the Roll-Off Box attached to compaction equipment
used to service the businesses located in the Downtown Compactor Facility Service
Area (See Exhibit 11).
1.25C Downtown Compactor Facility
“Downtown Compactor Facility” means the facility housing the Downtown Compactor
(Roll-Off Box attached to compaction equipment), developed in City Parking Lot A. In
the event that public restrooms are constructed as part of the Facility, the Downtown
Compactor Facility does not include the public restrooms.
1.25D Downtown Compactor Facility Service Area
“Downtown Compactor Facility Service Area” means portions of the Downtown Area
where automated service is not feasible and Customers may utilize the Downtown
Compactor Facility under the terms of this Agreement, and as further described in
Exhibit 11.
1.26 Electronic Waste
“Electronic Waste” means electronic equipment, including stereos, televisions,
computers and monitors, VCRs, microwaves and other similar items commonly known
as “brown goods” and “e-waste”.
1.27 Environmental Laws
"Environmental Laws" means all federal and state statutes, county, local and City
ordinances concerning public health, safety and the environment including, by way of
example and not limitation, the Comprehensive Environmental Response,
Compensation and Liability Act of 1980, 42 USC §9601 et seq.; the Resource
Conservation and Recovery Act, 42 USC §6902 et seq.; the Federal Clean Water Act, 33
USC §1251 et seq.; the Toxic Substances Control Act, 15 USC §1601 et seq.; the
March 20, 2013 -9- City of Hermosa Beach
Occupational Safety and Health Act, 29 USC §651 et seq.; the California Hazardous
Waste Control Act, California Health and Safety Code §25100 et seq.; the California
Hazardous Substance Account Act, California Health and Safety Code §25300 et seq.;
the Porter-Cologne Water Quality Control Act, California Water Code §13000 et seq.;
the Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code
§25249.5 et seq.; and Hermosa Beach Municipal Code Chapter 8; as currently in force or
as hereafter amended, and all rules and regulations promulgated there under.
1.28 Facility
"Facility" means any plant or site, owned or leased and maintained, operated or used by
Contractor for purposes of performing under this Agreement.
1.28A Food Waste
“Food Waste” means Solid Waste that may be Collected as part of the Food Waste
programs included in Sections 4.3.1 and 4.3.7, which includes:
• All food (including fruits, vegetables, meat, poultry, seafood, shellfish, bones, rice,
beans, pasta, bread, cheese and eggshells);
• Food-soiled paper (including napkins, paper towels, paper plates); and,
• Tea bags, coffee grounds and filters.
1.29 Green Waste
"Green Waste" means tree trimmings, wood stumps, small pieces of wood, grass
cuttings, dead plants, leaves, branches, flowers, plant stocks, and dead trees (not more
than six (6) inches in diameter or forty-eight (48) inches in length) and similar materials.
1.30 Green Waste Processing Facility
“Green Waste Processing Facility” means a permitted Facility where Green Waste is
sorted, mulched or separated for the purposes of Recycling, reuse or composting.
1.31 Gross Receipts
“Gross Receipts” means any and all revenue received from Billings by City or
Contractor, and compensation in any form, of Contractor or subsidiaries, parent
companies or other Affiliates of Contractor, for the Collection and transportation of
March 20, 2013 -10- City of Hermosa Beach
Solid Waste pursuant to this Agreement, in accordance with Generally Accepted
Accounting Principles, including, but not limited to, Customer fees for Collection of
Solid Waste, without subtracting Disposal fees, City fees or other fees or any other cost
of doing business. Sales revenue from the sale of Recyclable Materials is excluded from
Gross Receipts for the purpose of calculating Collector Fees.
1.32 Hazardous Substance
"Hazardous Substance" shall mean any of the following: (a) any substances defined,
regulated or listed (directly or by reference) as "Hazardous Substances", "hazardous
materials", "Hazardous Waste", "toxic waste", "pollutants" or "toxic substances" or
similarly identified as hazardous to human health or the environment, in or pursuant to
(i) the Comprehensive Environmental Response, Compensation and Liability Act of
1980, 42 USC §9601 et seq. (CERCLA); (ii) the Hazardous Materials Transportation Act,
49 USC §1802, et seq.; (iii) the Resource Conservation and Recovery Act, 42 USC §6901
et seq.; (iv) the Clean Water Act, 33 USC §1251 et seq.; (v) California Health and Safety
Code §§25115-25117, 25249.8, 25281, 25316, 25501 and 25501.1; (vi) the Clean Air Act, 42
USC §7901 et seq.; and (vii) California Water Code §13050; (b) any amendments, rules
or regulations promulgated there under to such enumerated statutes or acts currently
existing or hereafter enacted; and (c) any other hazardous or toxic substance, material,
chemical, waste or pollutant identified as hazardous or toxic or regulated under any
other applicable federal, state or local Environmental Laws currently existing or
hereinafter enacted, including, without limitation, friable asbestos, polychlorinated
biphenyl’s ("PCBs"), petroleum, natural gas and synthetic fuel products and by-
products.
1.33 Hazardous Waste
"Hazardous Waste" means all substances defined as Hazardous Waste, acutely
Hazardous Waste, or extremely Hazardous Waste by the State of California in Health
and Safety Code §25110.02, §25115, and §25117 or in the future amendments to or
recodifications of such statutes or identified and listed as Hazardous Waste by the US
Environmental Protection Agency (EPA), pursuant to the Federal Resource
Conservation and Recovery Act (42 USC §6901 et seq.), all future amendments thereto,
and all rules and regulations promulgated there under.
March 20, 2013 -11- City of Hermosa Beach
1.34 Household Hazardous Waste (“HHW”)
"Household Hazardous Waste" means Hazardous Waste generated at Residential
Premises.
1.35 Materials Recovery Facility (“MRF”)
"Materials Recovery Facility" means a permitted Solid Waste Facility where Solid
Wastes or Recyclable Materials are sorted or separated for the purposes of Recycling,
processing or composting.
1.36 Multi-Family Dwelling
"Multi-Family Dwelling" means any building or lot containing five (5) or more dwelling
units. Multi-Family Dwelling units generally receive Refuse Collection service through
the use of shared Bins, but may use Carts. Service is not dependent upon unit count
unless specifically stated.
1.37 Person
"Person" means any individual, firm, association, organization, partnership,
corporation, business trust, joint venture, the United States, the State of California, Los
Angeles County, cities, and special purpose districts.
1.38 Premises
"Premises" means any land or building in City where Solid Waste is generated or
accumulated.
1.39 Rate Year
"Rate Year" means the period July 1 to June 30, for each year during the Term of this
Agreement.
1.40 Recycle/Recycling
“Recycle” or "Recycling" means the processing of Recyclable Materials for the purpose
of returning them to the economy in the form of raw materials for new, reused, or
reconstituted products. The Collection, transportation or Disposal of Solid Waste not
March 20, 2013 -12- City of Hermosa Beach
intended for, or capable of, reuse is not Recycling. Recycling does not include use of
Solid Waste for conversion to energy.
1.41 Recyclable Materials
"Recyclable Materials" means Solid Waste that is Source Separated, has some potential
economic value, and is set aside, handled, packaged, or offered for Collection in a
manner different from Refuse in order to allow it to be processed for Recycling.
1.42 Refuse
"Refuse" means putrescible and non-putrescible Solid Waste.
1.43 Residential
"Residential" refers to services performed at and for Residential Premises, which
include both Single-Family Dwellings and Multi-Family Dwellings.
1.44 Residential Premises
“Residential Premises” means Premises upon which dwelling units exist, including,
without limitation, Single Family Dwellings, apartments, boarding or rooming houses,
condominiums and mobile homes. Notwithstanding any provision to the contrary
herein, in the Hermosa Beach Municipal Code, or otherwise, for purposes of this
Agreement, Premises upon which the following uses are occurring shall not be deemed
to be Residential Premises, and rather shall be deemed to be Commercial Premises:
Assisted Living Facilities, Convalescent Homes, Dormitories, Extended Stay Motels,
Group Residential Facilities, Group Care Facilities, Hostels, Hotels, Motels, and any
other businesses not specifically listed at which residency is transient in nature and
hence should be classified as Commercial Premises as determined by City on a case by
case bases.
1.45 Roll-off Box
“Roll-off Box” means Solid Waste Collection Containers of 10 (ten) cubic yards or
larger.
March 20, 2013 -13- City of Hermosa Beach
1.46 Single Family Dwelling
"Single Family Dwelling" means a dwelling unit in a building containing fewer than
five (5) Residential dwelling units. Single Family Dwelling units generally receive
individual Can or Cart Refuse Collection service, but service is not dependent upon unit
count unless specifically stated.
1.47 Solid Waste
"Solid Waste" means all discarded putrescible and non-putrescible solid, semisolid, and
liquid wastes, including Refuse, Construction and Demolition Debris, Bulky Items,
Recyclable Materials, Green Waste, and Food Waste or any combination thereof which
are permitted to be disposed of in a Class III landfill, and which are included in the
definition of “Non-hazardous Solid Waste” set forth in the California Code of
Regulations.
1.48 Solid Waste Handling Services
“Solid Waste Handling Services” means the Collection, transfer, transport, Recycling,
processing, and Disposal of Solid Waste.
1.49 Source Separated
"Source Separated" means the segregation by the Waste Generator of individual
components of Solid Waste, which otherwise would become Refuse or garbage (such as
glass bottles, metal cans, newspapers, plastic containers, Green Waste etc.) into separate
Container(s) for the purpose of allowing the Recycling of such materials.
1.50 State
“State” means the State of California.
1.51 Transformation
“Transformation” means incineration, pyrolysis, distillation, gasification, or biological
conversion other than composting.
March 20, 2013 -14- City of Hermosa Beach
1.52 Transfer Station
“Transfer Station” means a Facility that receives Solid Waste from Collection vehicles
and transfers the material to larger vehicles for transport to landfills and other
destinations. Transfer Stations may or may not include MRFs, transferring residual
Refuse (Refuse left after the sorting of Recyclable Materials) to landfills and Recyclable
Materials, including Green Waste and/or Construction and Demolition debris, to
processors, brokers or end-users.
1.53 Waste Generator
"Waste Generator" means any Person as defined by the Public Resources Code, whose
act or process produces Solid Waste as defined in the Public Resources Code, or whose
act first causes Solid Waste to become subject to regulation.
March 20, 2013 -15- City of Hermosa Beach
ARTICLE 2
GRANT AND ACCEPTANCE OF FRANCHISE
2.1 Grant and Acceptance of Franchise, Indemnity of Award
Subject to the terms and conditions of this Agreement (including but not limited to the
exclusions set forth in Section 2.9 hereof) and applicable State laws, and to the rights of
State, county and school district facilities to use a Solid Waste enterprise other than
Contractor, City hereby grants to Contractor and Contractor hereby accepts from City,
for the Term hereof, the exclusive franchise, right and privilege to provide Solid Waste
Handling Services at all Residential and Commercial Premises within City (the
“Franchise”).
2.2 Enforcement of Exclusivity
Contractor shall be responsible for enforcing the exclusivity of this Agreement. City
shall have the right to enforce the exclusivity provisions hereof if, in its absolute and
sole discretion, it chooses to do so, but shall have no obligation to do so for the benefit
of Contractor or otherwise. City additionally shall have the right, but not the
obligation, to request that Contractor enforce the exclusivity provisions hereof.
Contractor shall have an affirmative obligation to enforce such exclusivity provisions
when requested to do so by City. For example, Contractor may be asked to notify City
of inappropriately placed Containers and to place warning tags on such Containers.
City may direct Contractor to impound such Containers in accordance with the City’s
Municipal Code and may be entitled to charge Container owners City-approved fees for
such impounding. If Contractor requests that City take administrative, law
enforcement, or other legal action to protect Contractor’s exclusive rights, or otherwise
enforce the exclusivity of this Agreement (including the adoption of any resolution or
ordinance intended to facilitate the enforcement of the exclusive rights granted herein),
Contractor shall reimburse City for all administrative, law enforcement, or other legal
costs and fees related to any such action. Contractor’s obligation to reimburse City shall
not apply to any criminal enforcement by City.
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2.3 Effective Date
The “Effective Date” of this Agreement shall be the date which the City Council
approves this Agreement.
2.4 Term of Agreement
The term of this Agreement (the “Term”) shall be eight (8) years, commencing on July 1,
2013, and expiring June 30, 2021, subject to extension as provided in Section 2.5, as
applicable. Notwithstanding the foregoing, the unexcused failure or refusal of Collector
to perform any material term, covenant, obligation or condition contained in this
Agreement shall give rise to the right, in favor of City, for earlier termination of this
Agreement for cause in accordance with the procedures elsewhere contained herein.
2.5 City’s Option to Extend Term
City shall have the sole option to extend the Term of this Agreement up to twenty-four
(24) months following the Agreement Term under Section 2.4. The City may, upon at
least ninety-day (90-day) advance written notice to the Contractor prior to the
expiration of the Term of this Agreement, exercise this extension option. This extension
period shall terminate, upon the earlier of: (i) the expiration of the aforementioned
twenty-four (24) months, or (ii) the date City instructs Contractor that the contact will
end, provided written notice of termination is provided to Contractor by City at least
ninety (90) days prior to this termination date.
2.6 Representations and Warranties of Contractor
Contractor hereby covenants, represents, and warrants the following to City for the
purpose of inducing City to enter into this Agreement and to consummate the
transaction contemplated hereby, all of which shall be true as of the date of this
Agreement and as of the Effective Date:
a) Contractor is validly existing as a corporation under the laws of the State of
California.
b) Neither the execution of this Agreement nor the delivery by Contractor of
services nor the performance by Contractor of its obligations hereunder: (1)
conflicts with, violates or results in a breach of any applicable law; (2) conflicts
with, violates or results in a breach of any term or condition of any judgment,
March 20, 2013 -17- City of Hermosa Beach
decree, agreement (including, without limitation, the certificate of incorporation
of Contractor) or instrument to which Contractor is a party or by which
Contractor or any of its properties or assets are bound, or constitutes a default
under any such judgment, decree, agreement or instrument; or (3) will result in
the creation or imposition of any encumbrance of any nature whatsoever upon
any of the properties or assets of Contractor.
c) There is no action, suit or other proceeding as of the date of this Agreement, at
law or in equity, or to the best of Contractor’s knowledge, any investigation,
before or by any court or governmental authority, pending or threatened against
Contractor which is likely to result in an unfavorable decision, ruling or finding
which would materially and adversely affect the validity or enforceability of this
Agreement or any such agreement or instrument entered into by Contractor in
connection with the transactions contemplated hereby, or which could materially
and adversely affect the ability of Contractor to perform its obligations
hereunder or which would have a material adverse effect on the financial
condition of Contractor. This provision may be waived by the City acting
through its City Manager.
d) Contractor has no knowledge of any applicable law in effect as of the date of this
Agreement that would prohibit the performance by Contractor of this
Agreement and the transactions contemplated hereby.
e) Contractor has made an independent investigation, satisfactory to it, of the
conditions and circumstances surrounding this Agreement and the work to be
performed by it, and is satisfied that those conditions and circumstances will not
impair its ability to perform the work and provide the Collection services
required by this Agreement.
f) The information supplied by Contractor in all submittals made in connection
with negotiation and execution of this Agreement, including all materials in
Exhibits of this Agreement, and all representations and warranties made by
Contractor throughout this Agreement are true, accurate, correct and complete in
all material respects on and as of the Effective Date of this Agreement.
Inaccuracies in Contractor’s Proposal, such as material omissions of past and
pending litigation as requested under the Request for Proposals through which
this Agreement was procured, are grounds for termination of this Agreement.
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g) Contractor’s representative, designated in Section 5.2.3, shall have authority in
all daily operational matters related to this Agreement. City may rely upon
action taken by such designated representative as action of Contractor unless the
actions taken are not within the scope of this Agreement.
2.7 Conditions to Effectiveness of Agreement
The satisfaction of each and all of the conditions set out below, each of which may be
waived in whole or in part by City in writing, is a condition precedent to the
effectiveness of this Agreement:
a) Accuracy of Representations. All representations and warranties made by
Contractor and set forth in this Agreement shall be accurate, true and correct on
and as of the Effective Date.
b) Absence of Litigation. There shall be no litigation pending in any court
challenging the award of this Franchise to Contractor or the execution of this
Agreement or seeking to restrain or enjoin its performance. This provision may
be waived by the City, acting through its City Manager.
c) Furnishing of Insurance and Bond. Contractor shall have furnished evidence of
the insurance and bonds required by Article 9, and shall comply with all ongoing
requirements relating thereto.
d) Contractor shall have paid the contracting fee to City, as provided in Section 3.1.
2.8 Delegation of Authority
The administration of this Agreement by City shall be under the supervision and
direction of City Manager's office and the actions specified in this Agreement, unless
otherwise stated, shall be taken by the City Manager. This section shall in no way be
interpreted to obviate required City Council action if so provided in the Hermosa Beach
Municipal Code.
2.9 Limitations to Scope
Notwithstanding any provision to the contrary contained herein, the exclusive
franchise, right and privilege to provide Solid Waste Handling Services at Premises
within City granted to Contractor by this Agreement specifically excludes the following
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services, which services may be provided by Persons other than Contractor and which
may be the subject of other permits, licenses, franchises or agreements issued or entered
into by City:
a) The sale or donation of Source-Separated Recyclable Material by the Waste
Generator to any Person or entity other than Contractor; provided, however, if
the Generator is required to pay monetary or non-monetary consideration for the
Collection, transportation, transfer, or processing of Recyclable Material, even if
the Generator receives a reduction or discount in price (or in other terms of the
consideration the Generator is required to pay), the transaction shall not be
considered a sale or donation;
b) Solid Waste, including Recyclable Materials and Green Waste, which is removed
from any Premises by the Waste Generator, and which is transported personally
by such Generator (or by his or her full-time employees) to a processing or
Disposal Facility in a manner consistent with all applicable laws and regulations;
c) Green Waste removed from a Premises by a gardening, landscaping, or tree
trimming contractor, utilizing its own equipment, as an incidental part of a total
service offered by that contractor, rather than as a hauling service;
d) The Collection, transfer, transport, Recycling, processing, and disposal of animal
remains from slaughterhouse or butcher shops for use as tallow;
e) The Collection, transfer, transport, Recycling, processing, and disposal of by-
products of sewage treatment, including sludge, sludge ash, grit and screenings;
f) The Collection, transfer, transport, Recycling, processing, and disposal of
Hazardous Substances, Hazardous Waste, Household Hazardous Waste and
radioactive waste regardless of its source;
g) The Collection transfer, transport, Recycling, processing, and Disposal of
Construction and Demolition Debris;
h) The Collection of Refuse and/or Recyclables from public litter Containers (see
Section 4.5.2 and Exhibit 4);
i) The Collection, transfer, transport, Recycling, processing, and Disposal of Solid
Waste generated from City-owned and/or operated premises, public works
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projects, City-sponsored events or other City-related activities, by City through
City officers or employees in the normal course of their City employment; and,
j) Solid Waste Handling Services for governmental agencies other than City, which
may have facilities in City, but over which City has no jurisdiction in connection
with the regulation of Solid Waste.
The exclusive franchise, right and privilege to provide Solid Waste Handling Services
within City granted to Contractor by this Agreement shall be interpreted to be
consistent with all applicable state and federal laws, now in effect and adopted during
the term of this Agreement, and the scope of this Agreement shall be limited by all
applicable current and developing laws and regulations. In the event that future
interpretations of current law, future enactments or developing legal trends limit the
ability of City to lawfully grant Contractor the scope of services as specifically set forth
herein, Contractor agrees that the scope of this Agreement will be limited to those
services and materials which may be lawfully provided, and that City shall not be
responsible for any lost profits claimed by Contractor as a result thereof.
2.10 City's Right to Direct Changes
2.10.1 General
City may direct Contractor to perform additional services (including new Recycling or
other Diversion programs, additional Solid Waste processing, etc.) or modify the
manner in which it performs existing services or Bills for services. Pilot programs and
innovative services which may entail new Collection methods, and different kinds of
services and/or new requirements for Waste Generators are included among the kinds
of changes which City may direct. Contractor acknowledges that State law may increase
the Diversion requirement during the term of this agreement and Contractor agrees to
propose services to meet such Diversion requirements. Contractor shall be entitled to an
adjustment in its Contractor Compensation for providing such additional or modified
services, including a profit factor equal to ten percent (10%) of the incremental cost of
such additional or modified services. City may utilize cost components included in the
Contractor’s Proposal in calculating equitable rate adjustments. If City and Contractor
cannot agree on compensation for new or additional services within ninety (90) days
from the date City first requests a proposal from Contractor, then City may contract
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with other parties for such services, which shall be considered exempt from the
exclusivity provisions of Section 2.1.
2.10.2 New Diversion Programs
Contractor shall present, within thirty (30) days of a request to do so by City, a proposal
to provide additional or expanded Diversion services. The proposal shall contain a
complete description of the following:
• Collection methodology to be employed (equipment, manpower, etc.).
• Equipment to be utilized (vehicle number, types, capacity, age, etc.).
• Labor requirements (number of employees by classification).
• Type(s) of Containers to be utilized.
• Type(s) of material to be Collected.
• Provision for program publicity/education/marketing.
• One-year projection of the financial results of the program's operations in an
operating statement format, including documentation of the key assumptions
underlying the projections, and the support for those assumptions.
2.11 Ownership of Solid Waste
City and Contractor understand and agree that it is Contractor, and not City, who will
arrange to Collect Solid Waste, that City has not, and, by this Agreement does not,
instruct Contractor on its Collection methods, nor supervise the Collection process; nor
do the Parties intend to place title to Solid Waste Collected by Contractor in City.
Rather, the Parties intend that whatever, if any, title in and to the Solid Waste that is
Collected by Contractor which otherwise might exist in or with City in the absence of
this Agreement is hereby transferred to Contractor; and further that if Contractor gains
title to such Solid Waste it is by operation of law and agreement with its Customers and
is not the result of this Agreement. Subject to the provisions of this Agreement, and
unless City exercises its rights to direct the location for Disposal and processing of Solid
Waste, Contractor shall have the right to retain, Recycle, process, dispose of, and
otherwise use Solid Waste Collected pursuant to the terms hereof in any lawful fashion
March 20, 2013 -22- City of Hermosa Beach
or for any lawful purpose; and, further, shall have the right to retain any benefit
resulting from its right to retain, Recycle, process, dispose of, or reuse the Solid Waste
which it Collects. City’s right to redirect Solid Waste is not intended to impact
Contractor’s right to retain Recyclables revenue pursuant to Section 4.2.4 of this
Agreement. Ownership of Solid Waste shall transfer to Contractor when Customer
places it at point of Collection.
Pursuant to Section 4.8, City reserves the right to designate the Solid Waste Facilities,
including the Disposal Sites, to be used by Contractor. If City directs Contractor to a
Facility other than a Solid Waste Facility chosen by Contractor (or directs Contractor to
change the amount of Solid Waste being delivered to a Facility), and in doing so it
adversely affects the ability of Contractor to meet either or both of the requirements of
Section 4.2.5 and/or Section 9.4, then in this event the City and Contractor shall meet
and confer and mutually agree on revised obligations for Sections 4.2.5 and 9.4. In
addition, if any such exercise by City serves to significantly change Contractor’s cost of
Disposal, processing and transportation of Solid Waste, rates may be equitably
adjusted.
2.12 Contractor Status
Contractor represents and warrants that it is duly organized, validly existing and in
good standing under applicable laws. It is qualified to transact business in the State of
California and has the power to own its properties and to carry on its business as now
owned and operated and as required by this Agreement.
2.13 Contractor Authorization
Contractor represents and warrants that it has the authority to enter into and perform
its obligations under this Agreement. The Board of Directors or partners of Contractor
(or the shareholders, if necessary) have taken all actions required by law, its articles of
incorporation, its bylaws or otherwise to authorize the execution of this Agreement.
The Persons signing this Agreement on behalf of Contractor have authority to do so.
Contractor shall authorize one employee for the City as a single point of contact for
issues arising under this Agreement, and Contractor acknowledges and agrees that City
may expect and assume that this employee’s actions are taken on behalf of and with the
full approval of the Contractor.
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2.14 Permits and Licenses
Contractor shall acquire and maintain all necessary permits and licenses for the
Collecting, transporting, processing, and storing of Solid Waste including Recyclables,
disposing of Solid Waste, and the Recycling of Recyclables as required under this
Agreement. Failure to maintain all required permits shall be deemed a material breach
of contract for which City may terminate this Agreement as provided in Section 11.1.
Contractor must follow requirements of the Hermosa Beach Municipal Code.
March 20, 2013 -24- City of Hermosa Beach
ARTICLE 3
FEES PAID TO THE CITY
In addition to any other consideration set forth herein, as part of its consideration for
entering into this Agreement, and for the exclusive franchise, right and privilege to
provide Solid Waste Handling Services as specified herein, Contractor shall provide the
following:
3.1 Contracting Fee
Contractor shall pay to City a “Contracting Fee” in a one-time lump sum payment of
One Hundred Fifty Thousand Dollars ($150,000) within seven (7) days of execution of
this Agreement to reimburse the City for costs it incurred in connection with entering
this Agreement.
3.2 Collector Fee
In consideration of the exclusive Franchise granted pursuant to this Agreement, the
Contractor shall pay to the City a “Collector Fee,” equal to 10% of the Gross Receipts,
net of AB 939 fees, received by Contractor. See Section 3.5 for submittal requirements.
3.3 Administrative Fee
To cover the cost of administering and managing the Franchise, the Contractor shall pay
to the City an annual Administrative Fee in the amount of Fifty Thousand Dollars
($50,000), one twelfth of which to be paid monthly in accordance with Section 3.5. The
Administrative Fee shall be adjusted annually, beginning with the January payment, by
the percentage change in the Consumer Price Index for all Urban Customers (CPI-U), all
items less food and energy – US City average for the twelve (12) month period ended
the prior September. See Section 3.5 for submittal requirements.
3.4 AB 939 Fee
In order to support City’s recycling efforts, Contractor shall remit to City an AB 939 Fee
in an amount equal to twenty-five cents ($0.25) per Residential Cart/Can Customer per
month, and twenty-five cents ($0.25) per cubic yard of Refuse collected for all other
Customers, including Multi-Family Bin, Commercial Cart, Bin and Can and Roll-Off
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Box Customers, for both permanent and temporary services, but excluding source
separated Recyclable Material Collection. See Section 3.5 for submittal requirements.
See approved rate schedule for AB 939 fees by service level. An example calculation of
the monthly AB 939 Fee for a Bin Customer is as follows: a three (3) cubic yard Bin
Collected five (5) times per week will result in an AB 939 fee of $16.25 per month ($0.25
per cubic yard x 3 cubic yards x 5 times per week x 4.33 weeks per month).
3.5 Timing and Submittal of Monthly Fee Payments
On or before the fifteenth (15th) day of each month during the Term of this Agreement,
Contractor shall remit the Collector Fee and the AB 939 Fee based upon services
provided to City the previous month, and one-twelfth of the annual Administrative Fee.
If the fees are not paid on or before the fifteenth (15th) day of the month, Contractor
shall, along with fee payment, pay the maximum interest rate permitted by law on any
balance not paid by the due date.
Contractor shall prepare and submit a fee payment statement with each fee payment
that includes receipts by sector and supporting fee calculations for each fee.
Note that, as the Collector and AB 939 Fees are paid based upon the prior month’s
services and receipts, a payment will be due the month following termination of the
Agreement. This will not apply to the Administrative Fee, which is payable each month
beginning July 2013.
3.6 Future Fees
In the event that City implements a new fee in compliance with all legal requirements
such as Proposition 218 (including an increase in the Collector Fee percentage, or the AB
939 fee dollar amount), Contractor shall be entitled to a rate adjustment in an amount
sufficient to recover the fee from Customers. City may elect to have Contractor pay
monthly, or on another schedule as City identifies. City may set deadlines and late fees,
and additional fees would be subject to audit.
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ARTICLE 4
DIRECT SERVICES
4.1 Refuse
4.1.1 General
The work to be done by Contractor pursuant to this Agreement shall include, but not be
limited to, the furnishing of all labor, supervision, equipment, materials, supplies, and
all other items necessary to perform the services required. The enumeration of, and
specification of requirements for, particular items of labor or equipment shall not
relieve Contractor of the duty to furnish all others, as may be required, whether
enumerated elsewhere in the Agreement or not.
The work to be done by Contractor pursuant to this Agreement shall be accomplished
in a thorough and professional manner so that all Customers are provided reliable,
courteous and high-quality Solid Waste Handling Services at all times. The
enumeration of, and specification of requirements for, particular aspects of service
quality shall not relieve Contractor of the duty of accomplishing all other aspects in the
manner provided in this section, whether such other aspects are enumerated elsewhere
in the Agreement or not.
4.1.2 Residential Cart/Can Refuse Collection
Contractor will supply each Residential Refuse Cart Customer with 96, 64, 32 or 20-
gallon Refuse Cart(s), as requested by Customer as described in Section 4.4.1.1.
Residential Customers shall be charged based upon the number and size of Refuse
Carts requested. Should a Residential Customer require more than one (1) 20-gallon
Refuse Cart to contain all Collected Refuse, then the Residential Customer shall be
required to convert to a larger Cart at the applicable rates.
Alternative “Can” Service - Residential Customers who cannot accommodate Carts due
to space constraints and/or conditions otherwise preventing the use of Carts will
continue to receive service using Contractor-provided Refuse Containers, such as Cans,
bags or boxes, for an equivalent monthly fee based on Container size; this form of
service shall be called “Can” service. If Contractor and Customer cannot agree on
whether Can service is necessary, the City Manager shall make the final determination.
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Residential Customers that receive Can service in the form of barrels may request, and
Contractor shall supply, barrels with both lids and wheels to facilitate ease of
movement by Customers.
Contractor shall Collect Refuse delivered for Collection in accordance with this section
not less than once per week. The designated Collection location of Containers, if
disputed by the Customer or the Contractor, shall be determined by the City.
Additionally, if in the City’s opinion the existing Collection location is inappropriate,
the City may require the Customer and/or the Contractor to relocate the Collection
location.
4.1.3 Refuse Cart/Can Overage
Residential Cart Customers may periodically generate more Refuse than will fit in the
Refuse Cart(s)/Can(s). Residential Customers are therefore entitled to six (6) annual
pickups per calendar year of material that does not fit in the Refuse Cart(s) at no
additional charge. One pickup shall consist of up to the equivalent of three (3) large
bags, boxes or barrels of Refuse.
Additionally, Contractor shall Collect all additional Refuse placed out for Collection in
the Residential Customer’s own Containers (bags, barrels, etc.) at no additional charge
for two (2) weeks beginning each December 26. This service is limited to Refuse that
could otherwise be placed in the Refuse Cart or Cans, and not Bulky Items which are
Collected in accordance with Sections 1.6 and 4.1.15.
Residential Customers may be charged per pickup in accordance with the approved
rate schedule for overage pickups exceeding six (6) per year and outside the two-week
period beginning December 26.
Commercial Customers may request Cart overage Collections in accordance with the
approved rate, but are not entitled to free overage collections.
4.1.4 Walk-Out Service
Walk-Out Service means that Contractor will remove Refuse, Recyclable and Green
Waste Carts and, if applicable, Customer-provided Containers from Customer’s storage
area, place them out for Collection, and return Carts and Customer-provided
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Containers to Customer’s storage area after Collection, ensuring that all doors or gates
are closed securely.
Contractor shall provide disabled Residential (excluding Bin) Customers with Walk-
Out Service at no additional charge. In order to qualify as disabled under this Section,
Customers must provide evidence that they are physically unable to move the
Containers, such as a doctor’s note, or must otherwise obtain approval to receive such
services from the City. Additionally, Walk-Out Service need not be provided if an able-
bodied person resides with the disabled Customer. Customers may be asked
periodically, but no more than once per year, to sign an affidavit that no able-bodied
residents reside at the Premises.
Able-bodied Customers may request Walk-Out Service for an additional charge in
accordance with the approved rate schedule.
4.1.5 Bin Refuse Collection
Contractor shall provide Bin Service to Residential Customers not receiving Cart or Can
service, and Commercial Customers. Contractor shall Collect and remove all Refuse
that is placed in Bins at least once per week, and more frequently if required to handle
the waste generated at the Premises where the Bins are located. If Contractor and
Customer dispute applicable service levels, City shall make final determination as to the
number and size of Containers, and frequency of Collection to be provided to
Customers. Special consideration shall be given when determining the pickup areas to
ensure that the flow of traffic is not impeded.
Contractor shall provide 1, 1.5, 2, 3, 4, 6 and 8 cubic yard Bins upon request. Contractor
will service Bins equipped with compaction devices or “compactors” that attach to the
Bins. The provision of the compaction device itself is outside of this Agreement.
4.1.6 Commercial Premises Cart Service
Contractor shall offer Collection in 32, 64 or 96-gallon Refuse Carts to Customers at
Commercial Premises that do not have space for a Bin. If Contractor and Customer have
a disagreement as to whether a Refuse Cart is appropriate, or if City determines the
Collection in a Refuse Cart causes health and safety or other concerns, City shall make
the final determination as to whether Collection in a Refuse Cart may occur.
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4.1.7 Overflowing Bins and Carts
Customers that regularly produce more Refuse than their current level of service can
accommodate may have their service level increased in accordance with the following
procedure. Containers may be considered overflowing if Solid Waste rises above the
top of the Container sufficiently that it is likely to fall out of the Container.
First Incident in Three Month Period – If more material is placed for Collection than fits
in a Containers (unless Collection of overage has been properly arranged under Section
4.1.3), Contractor shall photograph the overflowing Container, Collect the Solid Waste,
and send to the Customer (at both the service and billing addresses) the picture and a
letter instructing that additional instances may result in an increase in the level of
service.
Second Incident in Three Month Period – Upon the second event of an overfilled
Container (unless Collection of overage has been properly arranged under Section 4.1.3)
in a three-month period, Contractor shall photograph the overflowing Container,
Collect the Solid Waste, and send to the Customer the picture and a letter instructing
that a third incident in that same three month period may result in an increase in the
level of service.
Third Incident in Three Month Period – Upon the third event of an overfilled
Containers (unless Collection of overage has been properly arranged under Section
4.1.3) in a three-month period, Contractor shall photograph the overflowing Container,
Collect the Solid Waste, and send to the Customer the picture and a letter requesting
that Customer increase its service level. If the Customer declines, Contractor may
petition City to permit Contractor to increase the service level to accommodate the
higher demand for service. City approval is required prior to increasing a Customer’s
service level without prior Customer consent.
4.1.8 Temporary Bin Service
Contractor shall provide exclusive temporary Bin Service to Customers upon request.
Contractor must deliver a temporary Bin to a Customer within forty-eight (48) hours of
request (Sundays and holidays identified in Section 4.6.1.1 excluded). Rates for
temporary Bin Service are listed separately in the approved rate schedule.
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4.1.9 Scout Vehicles
Scout vehicles are defined as vehicles that transport a Solid Waste Container to and
from the point of Collection by a Collection vehicle. Customers receiving scout truck
service immediately prior to the start of service under this Agreement will continue to
receive this service as identified in Exhibit 8. Contractor may continue to charge
existing scout service Customers for this service, if it is operationally required to service
the Bin. Contractor may add Customers to this service if the Bin cannot otherwise be
positioned for Collection or if the service is requested by the Customer, or remove
Customers from the scout route, in accordance with the approved rate schedule. In the
event of a disagreement, the City shall make the final decision.
4.1.10 Bin Push-out Service
Contractor shall maneuver Customers’ Bins to the point of Collection, and return the
Bins to Bin enclosures or other storage locations. Company may only charge a push-out
fee, included in the approved rate schedule, if the push-out distance is at least ten (10)
feet from the front of the enclosure or other storage location to the point on the Bin
closest to the storage location when positioned for Collection, and that this point of
Collection is as close to the storage location as operationally feasible. If it is
operationally feasible for the route Collection vehicles to Collect at a location close
enough that this measurement does not reach ten feet, a fee will not be applied. In
accordance with Exhibit 2, if a fee is permitted per this section, it may be applied for
each fifty (50) feet the Bin must be moved; charged once for ten (10) to fifty (50) feet,
twice for fifty-one (51) to one hundred (100) feet, etc. Application of this fee to
Customers not already being charged is subject to written approval of the City.
A push-out and a scout charge may not both be applied for servicing the same Bin.
4.1.11 Locking Bins
Contractor shall provide locking Bin Service (including providing the hasp and lock
and servicing the lock) to Customers that request such service in accordance with the
approved rate schedule.
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4.1.12 Roll-off Box Service
Contractor shall provide exclusive permanent and temporary Roll-off Box Collection
service upon request. Contractor must deliver a temporary Roll-off Box to a Customer
within forty-eight (48) hours of request (Sundays and holidays identified in Section
4.6.1.1 excluded).
Contractor will provide standard 10, 30 and 40-cubic-yard standard Roll-off Boxes. The
provision of compactor Roll-off Boxes, which are enclosed Containers attached to a
compaction devise, is not included in this Agreement. Providing service to such
compactor Roll-off Boxes is included.
Roll-off Box service shall be Billed at a pull plus dump rate, meaning a flat rate for
service plus a per ton rate for the Solid Waste Collected.
Customer may be charged a per ton overweight charge for each ton over ten (10) in any
Roll-Off Box load. If Contractor can determine that a load is greater than ten (10) tons
prior to Collection, Contractor may instruct Customer to reduce the load to no more
than ten (10) tons.
4.1.13 Extra Assistance in High Solid Waste Generating Commercial Areas
Areas of the City, particularly the Downtown Area, receive a significant increase in
Solid Waste disposal on holiday weekends when Collection service might otherwise be
postponed. In the Downtown Area (see Exhibit 9), Contractor shall continue Collection
despite holidays, shall provide extra pickups as needed to minimize overflowing
Containers, and maintain cleanliness in and around Bin enclosures and Solid Waste
Containers.
Contractor shall proactively work with Customers to plan for surges in Solid Waste
generation. Contractor shall work with Customers to minimize overflow from Bins and
into enclosures on an ongoing basis.
4.1.14 Shared Solid Waste Downtown Compactor Facility and Porter Service
Customers in the Downtown Compactor Facility Service Area share Solid Waste
Container(s) due to space constraints on using individual Collection Containers and
must utilize the Compactor Facility for solid waste collection.
March 20, 2013 -32- City of Hermosa Beach
Contractor shall monitor and control access to the shared solid waste facility.
Additional collection containers, such as for grease collection, may be housed in this
Facility, and access will be provided to Customers paying for the shared Collection
service and to third parties hired to provide collection of grease or other materials from
the enclosure. Contractor is responsible for enclosure cleanliness and shall steam clean
this enclosure, in accordance with all National Pollution Discharge Elimination System
(NPDES) regulations, reclaiming and properly removing for disposal water, a minimum
of three times per week, or more frequently if needed to control cleanliness of enclosure.
Contractor is responsible for monitoring and maintaining cleanliness of adjacent areas
used to place other Solid Waste Containers, including Recycling Bins.
A. Shared Solid Waste Containers in Downtown Compactor Facility Service Area
Prior to Construction of Downtown Compactor Facility
a) Prior to construction of new Downtown Compactor Facility, businesses in the
Downtown Compactor Facility Service Area utilizing the shared solid waste
containers in the existing non-automated enclosure shall continue bringing solid
waste to the enclosure for Collection. Rates shall be charged based on generation
level data from previous hauler.
b) When construction on new Downtown Compactor Facility begins, Contractor
shall also provide a secured temporary staging area that will serve to provide
trash collection services during the construction process. The Contractor shall
have a designated representative to coordinate disposal operations during the
construction process.
c) Access and Cleaning – Contractor shall monitor and control access to the shared
solid waste facility. Additional collection containers, such as for grease collection,
may be housed in this Facility, and access will be provided to Customers paying
for the shared Collection service and to third parties hired to provide collection
of grease or other materials from the enclosure. Contractor is responsible for
enclosure cleanliness and shall steam clean this enclosure, in accordance with all
National Pollution Discharge Elimination System (NPDES) regulations,
reclaiming and properly removing for disposal water, a minimum of three times
per week, or more frequently if needed to control cleanliness of enclosure.
Contractor is responsible for monitoring and maintaining cleanliness of adjacent
areas used to place other Solid Waste Containers, including Recycling Bins.
March 20, 2013 -33- City of Hermosa Beach
B. Shared Solid Waste Containers in Downtown Compactor Facility Service Area
After Construction of Downtown Compactor Facility
a) Porter Service. Porter service is the provision of Contractor employee(s) to
operate and maintain the Downtown Compactor Facility. Contractor may assess
fees for porter service in accordance with the approved rate schedule. This fee
shall represent full compensation for the porter service. Contractor shall be
responsible for dividing the porter service fee among Customers based on level
of generation, which will, at a minimum, be done at the start of service, each time
there is a change in the amount of the fee, and if requested by City. Contractor
shall maintain records of level of generation and Collection of Solid Waste at
participating businesses, and shall update the records, at a minimum, once a
year, and each time the City requests a report or there is a change in tenants that
may significantly alter the distribution of Collection efforts.
City may request an increase or decrease in the customer base receiving porter
service, may add additional enclosures, or make other service adjustments; if
such service changes make a significant impact in the cost of providing service,
the porter service fee shall be adjusted to reflect the actual change in costs.
b) Cost Allocation. Only costs included on the approved rate schedule and as
provided in this section, and the new Downtown Compactor Facility
construction cost and utilities as described in Section 4.12, may be charged and
allocated by Contractor. Contractor shall determine shared Container Collection
costs in accordance with the approved rate schedule and shall allocate the cost to
participating Customers based upon usage. This allocated Solid Waste
Collection fee shall be identified on the Customer’s invoice separately from the
allocated porter service fee.
In addition to rates for Collection services under the approved rate schedule,
businesses in the Downtown Compactor Facility Service Area utilizing the
Downtown Compactor Facility described in Section 4.12 may also be charged for
utility services and lease of the compactor.
Utility services for said Facility operation may be charged, including Gas, Water,
and Electric service. Gas may be employed for the provision of hot water service.
Electrical service will be required for lighting, and operation of compactors, roll-
March 20, 2013 -34- City of Hermosa Beach
up doors, and miscellaneous equipment. Water will be required for operation
and cleaning of facilities.
The cost of leasing the compactor may be charged to participating businesses
provided City provides written approval of the amount based on documentation
of cost of the lease.
The Facility will also include a confined area for the installation of an above-
ground grease receptacle, providing a means for disposal of used restaurant
grease. While Contractor does not provide the grease collection service,
Contractor shall keep the grease collection area clean. Contractor shall also be
responsible for operation and maintenance of facility’s grease clarifier.
These Downtown Compactor Facility costs shall be proportionally allocated
amongst the participants in the same manner that the other Facility costs are
proportioned among the participating businesses (see above), and shall be
charged on the businesses’ monthly billing statements.
c) Dispute over Allocation of Fees and Costs. If Customer and Contractor dispute
the allocation of porter fees or shared Solid Waste Collection costs, Contractor
shall provide Solid Waste Collection reports to the City Manager identifying the
estimated quantity of Solid Waste Collected by Customer versus total Solid
Waste Collected, based upon capacity, and the City Manager’s determination as
to the allocation shall be final. Reallocation of these costs among Customers shall
be done only upon request by, or with the approval of, the City. Reasons for
reallocation may include a significant shift in the waste stream due to a change in
mix of Customers or vacancy.
d) Dispute over Participation in Shared Downtown Compactor Facility Collection
and Porter Service. If there is a dispute between a Customer and Contractor as to
whether a business is to participate in porter service and in sharing Collection
services and service costs, or if the City Manager otherwise determines a change
is warranted for health and safety or other reasons, City Manager shall make the
final determination as to participation.
March 20, 2013 -35- City of Hermosa Beach
4.1.15 On-Call Bulky Item Pickup
Contractor shall provide Bulky Item pickup service to all Residential Customers
(including Cart, Can and Bin Customers) on a regularly scheduled collection day. While
Contractor may request Customers to call in Bulky Item pickups, Contractor shall
ensure all items placed for Collection are picked up whether or not call has been placed.
If it is unclear to the driver whether an item was intended for Collection, Contractor
may contact Customer for confirmation prior to collecting the item(s). If Contractor is
unable to contact the Customer or unable to receive conformation prior to Collecting the
item(s), Contractor will assign the Bulky Item(s) to the physical address in which the
item(s) was placed. If there is a dispute between Contractor and Customer as to
whether a Bulky Item Collection is to be assigned to a particular Customer, City will
make the final determination.
Each Residential Customer shall be entitled to two (2) Bulky Item pickups per dwelling
unit per calendar year at no additional charge.
Customers may put out up to three (3) cubic yards at each pickup. Contractor shall
Collect all Bulky Items as defined in Section 1.6 including items referred to as Electronic
Waste. The following provisions shall apply to this program:
• No single item that cannot be handled by two (2) workers will be accepted.
• The following items will not be picked up: Hazardous Substances, Hazardous
Waste, including waste oil or anti-freeze. (For the purposes of this section, universal
wastes such as fluorescent bulbs, household batteries, and televisions, monitors and
other items referred to as Electronic Waste are not considered hazardous and will be
Collected by and disposed of in accordance with this section as well as Sections
4.1.16 and 4.1.17 by Contractor.)
Residential Customers that exceed the number of free Bulky Item pickups, and all
Commercial Customers, may receive Bulky Item Collection under the same terms for a
fee, in accordance with the approved rate schedule in Exhibit 2.
March 20, 2013 -36- City of Hermosa Beach
4.1.16 Bulky Item Diversion
Bulky Items Collected by Contractor in accordance with Section 4.1.15, 4.1.17 and 4.5.6,
or otherwise Collected under this Agreement, may not be landfilled or disposed of until
the following hierarchy of Diversion efforts has been followed by Contractor:
1) Reuse as is;
2) Disassemble for reuse or Recycling;
3) Recycle;
4) Dispose.
This hierarchy is intended to preclude the use of front or rear loading packer vehicles
for Bulky Items, unless the compaction mechanism is not used to compact the Bulky
Items, unless such items have been designated for Disposal.
4.1.17 Disposal of Electronic and Other Special Wastes
Contractor shall divert waste requiring special handling, such as Electronic Waste
Collected in accordance with Sections 4.1.15, 4.1.16 or 4.5.6, or by other means under
this Agreement, by taking these goods to a properly permitted Facility, and not by
landfilling.
Contractor may encourage Customers through public education materials to bring
small items requiring special handling, such as fluorescent bulbs or batteries, to a local
HHW drop-off center, but will properly process such material received through the
provision of services under this Agreement at no additional charge.
4.1.18 Optional On-Call Household Hazardous Waste Collection and Disposal
Contractor shall implement a door-to-door HHW Collection program if requested by
City within ninety (90) days of such a request. Contractor shall receive a rate increase,
as specified in the approved rate schedule, of $0.45 per dwelling unit per month,
applicable when the service becomes available to Residential Customers. Prior to
program implementation, this $0.45 shall be recalculated to include the annual
percentage rate increases approved by the City for the monthly Residential Cart
Collection rate. For billing purposes, the City may direct Contractor to either add this
HHW charge in with the monthly Residential Collection rate, or itemize the fee as a
separate cost item on the invoice.
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If the City chooses to implement the door-to-door HHW Collection, City and Contractor
shall meet and confer prior to implementation of this program to determine the
frequency, or to establish the pre-scheduled days for door-to-door HHW collection.
These pre-scheduled days can be set at up to twice per month, based on the needs of the
City. Residents will call Contractor to be placed on the route for the next rpre-scheduled
HHW Collection day. During this call, the residents shall receive instructions as to
where, when and how to place the items for Collection. Items to be Collected shall
include, at a minimum: Sharps, non-controlled pharmaceuticals, paint, oil, chlorine,
pool acid, pesticides, household batteries, fluorescent bulbs, and other household
chemicals.
If the City elects to provide City-wide drop-off events instead of individual door-to-
door Collection of HHW, in addition to provisions allowing e-waste to be included as
part of Bulky Item pick-up, for no more than the same cost per dwelling unit per month,
Contractor shall promote and conduct two City-wide HHW drop-off events per year.
Contractor shall be responsible for securing an in-City location and for all associated
event costs. Contractor may schedule the drop-off events in conjunction with the Shred
Day events described in Section 4.1.20. These events would be separate from, and in
addition to, any events conducted through Los Angeles County programs. Subject to
City approval, Contractor may use a third-party vendor for such services, provided
Contractor remains fully responsible for services provided by, and any payment to,
such party. Contractor is responsible for ensuring that the vendor providing HHW
Collection and proper disposal services under this section maintains all of the proper
permits and insurance to provide such service.
4.1.19 Restaurant Food Waste Program Option
City may require Contractor to conduct a Restaurant Food Waste diversion pilot
program upon request, at no additional charge.
4.1.20 Document Shredding
Contractor will conduct two (2) shredding events per calendar year, on City-approved
days, at a City-provided location at no additional cost. City will inform Contractor of
the time at which each event will begin, and each event shall last for eight (8) hours.
Contractor shall be on-site for a sufficient time before and after the event to set up and
clean up. Contractor shall provide staff and equipment to Collect all paper delivered by
March 20, 2013 -38- City of Hermosa Beach
anyone that resides or operates a business in the City. Contractor will shred paper in
manner that guarantees confidentiality and destruction of the documents, and diverts
the shredded material from landfilling. Contractor will publicize the event through its
mailers, contacting local business groups and placing local ads.
Contractor shall provide monthly document shredding services for City facilities.
Multiple sites may require servicing each month and Contractor is responsible for
visiting each City facility in need of the service.
4.2 Recycling
4.2.1 Residential Cart/Can Recycling Collection
Contractor shall provide all Customers receiving Cart/Can Refuse Collection with a 96,
64 or 32-gallon Cart for Collection of Recyclable Materials (“Recycling Cart(s)”), and
shall Collect all Recyclable Materials placed therein for Collection not less than once per
week. Contractor shall Collect Recyclable Materials from each Customer on the same
day as Customers’ Refuse Cart/Can is Collected. Residential Customers who cannot
accommodate Carts due to space constraints and/or conditions otherwise preventing
the use of Carts shall continue to receive service using Contractor-provided Blue Cans
(“Recycling Cans”).
Recycling collection will be provided at no charge to the Residential Cart/Can
Customers. Customers that regularly fill their Recycling Cart(s)/Can(s) may request
additional Recycling Cart(s)/Can(s) at no additional charge.
Contractor shall have a Recycling program whereby it, at a minimum, Collects all
materials that can be recovered at the local processing Facility used by Contractor.
Contractor will update public education materials accordingly as new items are added
to those recovered by the Facility.
4.2.2 Commercial Recyclables Collection
4.2.2.1 Source Separated Recycling
Contractor shall provide Recycling services to Multi-Family Bin and Commercial
Customers at rates no higher than 50% of comparable Refuse Collection rates for the
same size Container and Collection frequency, in accordance with the approved rate
schedule. Commercial Recyclables in Carts shall be collected on the Residential
March 20, 2013 -39- City of Hermosa Beach
Recyclables Cart route, and Recyclables in Bins may be Collected with mixed waste
from Refuse Bins provided all such material is processed to recover Recyclables. As
Commercial Recyclables tonnage will be co-Collected with other waste streams,
Contractor shall provide an allocation of such tonnage on its tonnage reports, and
provide allocation support upon request.
Contractor shall assist the City in meeting mandatory Commercial Recycling program
requirements at no additional charge, including providing reporting that may be
required. Contractor shall contact all Bin and permanent Roll-off Box Customers within
the first twelve (12) months of the Agreement in an effort to establish Recycling
programs. Contractor shall provide a reporting of these contacts, including whether a
Recycling program was implemented as a result, and/or if the Customer indicated it
already has a Recycling program in place, either through Contractor or a third party,
and any other information that may assist the City in meeting the State’s mandatory
Commercial Recycling program requirements.
Upon request, Contractor shall provide City with a list of Residential Bin Customers,
and all Customers generating the State’s threshold for participation in mandatory
Commercial Recycling (currently four-cubic-yards or more of Solid Waste generated per
week), that do not subscribe to a Recycling program offered by Contractor or, if known,
a third-party.
4.2.2.2 Downtown Compactor Facility Solid Waste Processing
Contractor shall process all Solid Waste Collected from the Downtown Compactor
Facility, removing non-compostables and composting the remainder of the Solid Waste
for diversion credit.
4.2.2.3 Bin and Roll-Off Waste Processing
Contractor shall send to a MRF for processing all Solid Waste Collected in Bins and
Roll-Off Boxes not covered under Section 4.2.2.2 to recover Recyclables prior to
landfilling.
4.2.3 Warning Notice
Contractor shall place a red tag or other warning notice approved by the City on all
Refuse, Recyclable Material or Green Waste loads that are contaminated, indicating to
March 20, 2013 -40- City of Hermosa Beach
the Customer why the load was not Collected and, if applicable, diverted, or if the
Recycling or Green Waste Container was sufficiently contaminated that it had to be
Collected as Refuse, and providing Contractor’s phone number. For Customers with
off-site management such as small apartment buildings, Contractor shall also mail a
copy of the warning to the Customer’s Billing address. Contractor shall notify City on a
monthly basis of any warning notices issued pursuant to this section, and shall provide
copies of such warnings to City upon request. With prior written City authorization,
Contractor may remove Recycling and Green Waste Containers from habitual
contaminators that have received a total of three (3) warnings on a Container in any six-
month period. Recycling and Green Waste Containers will be returned after six (6)
months, or upon direction of the City, or if there is a change of occupancy.
Contractor will visually inspect the contents of Residential Refuse Carts and, if
significant Recyclable Materials are found, leave a notice educating Customer to better
separate Recyclable Materials from Refuse.
4.2.4 Marketing and Sale of Recyclable Materials
Contractor shall be responsible for marketing and sale of all Recyclable Materials
Collected pursuant to this Agreement. Contractor may retain revenue from the sale of
Recyclable Materials, and shall report the amount of such revenues to City upon
request.
4.2.5 Minimum Recycling Requirements
Contractor shall divert from landfilling a minimum of fifty percent (50%) of all Solid
Waste it Collects under this Agreement. Recycling of materials not Collected by the
Contractor is not to be counted towards meeting this requirement. For the purposes of
this section, diversion includes Recycling, Transformation and other forms of
converting Solid Waste into energy to the extent that such diversion is accepted by the
State toward meeting the City’s diversion goal under AB 939.
4.2.6 Construction and Demolition Debris Diversion
Contractor shall divert a minimum of seventy percent (70%) of all Construction and
Demolition Debris Collected. Contractor will bring all loads of mixed Construction and
Demolition Debris to a construction and demolition debris processing facility for
separation and recovery of this material.
March 20, 2013 -41- City of Hermosa Beach
Contractor shall provide a dedicated customer service representative focused on
providing support for construction and demolition projects who will work with each
Customer to provide the correct services and service levels that ensure the highest
feasible diversion at the lowest cost to the Customer.
4.2.7 Battery Recycling Drop-Off
Contractor shall provide containers at a minimum of four locations, such as City Hall,
as identified by City for the drop-off of household batteries by residents. Contractor
shall Collect batteries at least monthly, or more frequently if needed, and provide for
proper disposal. This program shall be provided at no additional charge to City, rate
payers or participants.
4.3 Green Waste Program
4.3.1 Single Family Green Waste Collection
Contractor shall provide all Customers receiving Cart Refuse Collection who opt to
receive Green Waste service with 96, 64 or 32-gallon Cart(s), as requested, for Collection
of Green Waste (“Green Waste Cart(s)”). Green Waste service shall only be provided
using Carts, not Cans. See Section 4.4.1.1 for Cart distribution.
Customers shall be charged for Green Waste Cart Collection based upon the number
and size of Green Waste Carts requested in accordance with the approved rate
schedule.
Contractor shall Collect all Green Waste placed in Green Waste Carts, as well as all
Green Waste bundled as set forth below, and put out for Collection by Customers
paying for service not less than once per week. Contractor shall, at a minimum, Collect
and divert the types of Green Waste defined in Section 1.29. Upon closure of the Puente
Hills Landfill, Athens will accept and divert from landfilling Food Waste placed in
Green Waste Carts, along with Green Waste, with no increase in rates for the addition
of Food Waste to the Green Waste program other than the adjustment to Green Waste
Cart rates permitted per Section 6.4.4 for the change in Green Waste facilities (from
Puente Hills Landfill which could not accept Food Waste in Green Waste to a Facility
that does).
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As soon as, and for as long as, Food Waste is permitted for Collection in the Residential
Green Waste Cart, the City’s public schools administered by the Hermosa Beach City
School District shall have the option of participating in this program at no cost to the
City or schools. Contractor shall provide as many Carts to the schools as necessary to
Collect their Food Waste, and such Carts shall be Collected on the Residential Green
Waste Cart route.
Contractor shall only be obligated to Collect Green Waste set out for Collection in
bundles if bundles are each a maximum of four (4) feet long and eighteen (18) inches in
diameter.
Green Waste will be Collected from all subscribing Customers on the same weekday,
initially determined to be Tuesday; the selected weekday shall be the day on which
Customers with the greatest potential generation of Green Waste have their Refuse and
Recyclables Collected, and any change in this day will be mutually agreed to in writing
by the City and Contractor. At City’s sole discretion, Refuse Cart Customers with
Refuse Collection on other weekdays may participate in the Green Waste program at
the same rates, placing their Green Waste Carts out for Collection on Green Waste
Collection day, or may not be provided the opportunity to opt-in in order to avoid
Collection trucks on those Customers’ streets on a second Collection day each week.
4.3.2 Holiday Tree Collection Program
Contractor shall operate an annual holiday tree Collection program, Collecting all
holiday trees placed out for Collection on Collection day by Residential Cart/Can or
Bin Customers for a minimum of three weeks following December 25. After this period,
trees will be Collected as Bulky Items under Section 1.6. Trees up to six (6) feet in
length will be Collected and diverted without Customers needing to cut them.
Contractor may request that Customers with larger trees cut the trees to pieces no
longer than six (6) feet.
In addition to the above curbside program, Contractor shall provide three (3) roll-off
boxes for tree drop-off at City-specified locations during the three (3) weeks following
December 25.
Contractor will divert all holiday trees from landfilling, with the exception of trees that
cannot be diverted due to flocking, tinsel or ornaments.
March 20, 2013 -43- City of Hermosa Beach
4.3.3 End Uses for Green Waste
Contractor shall divert Green Waste materials Collected through weekly Cart and
bundle Collection, and holiday tree Collection from Disposal. Contractor must provide
end uses for Green Waste that maximize Diversion credits for City according to
regulations established by CalRecycle. Green Waste may be used as alternative daily
cover at landfills, or “ADC,” only to the extent that the City will get full Diversion credit
for its use. Contractor is responsible for monitoring how the Green Waste will be
diverted at selected facilities and for selecting alternative facilities if necessary to ensure
full Diversion credit. Failure to do so places the Contractor in default. City has the
option, but not obligation, to direct Contractor where to deliver the material.
4.3.4 Backyard Compost Program
Contractor shall offer composting bins and worm bins to each Residential Customer
that requests one, and bill the Customer a co-pay in an amount to be determined by
City. Contractor shall obtain written City approval prior to ordering bins, and City may
select the bins. The difference between the amount billed to the Customer and the actual
cost of the bin to the Contractor (excluding delivery or other associated costs) shall be
reimbursed to Contractor by the City. City may inform Contractor as to an annual cap
or overall cap on the number to be distributed.
At no additional cost, Contractor shall offer composting classes at least twice per year,
and will create and make available a brochure that educates Customers on composting.
If requested by the City, Contractors will include presentations by nutritional experts
and other guest speakers at the compost classes.
4.3.5 Free Compost Give-A-Way Events
Contractor shall conduct a compost give-a-way event twice each calendar year at no
additional charge. Dates must be approved in advance by the City, which may require
Contractor to select alternative dates. Location to be arranged by Contractor, subject to
City approval. Contractor shall promote events through its mailings, website and other
outlets. Contractor shall provide, at no cost to City, ratepayers or participants, two 40-
cubic yard containers of compost to the event. Contractor shall provide sufficient staff
to operate the event in an orderly manner and to assist residents in transferring the
compost into resident-provided containers.
March 20, 2013 -44- City of Hermosa Beach
4.3.6 Free City Compost
Contractor shall provide 100 cubic yards of compost per year for City usage at no cost,
and offer the City additional compost above this limit at Contractor’s cost. Contractor
shall deliver compost at locations and times coordinated with City; deliveries may be at
multiple locations at different times.
4.3.7 Residential Food Waste Pilot Program
Contractor shall provide a three-month pilot program including Residential Green
Waste Program Customers, but not less than ten percent (10%) of the City’s Residential
Refuse Cart Collection Customers, for the Collection and Diversion of Food Waste. The
program shall consist of educating participating residents to place Food Waste in their
Green Waste Cart(s) for Collection on their regularly scheduled Green Waste Cart
Collection day. Contractor shall collect tonnage data from partcipants before and
during the pilot program period for comparison, and shall survey participants for
feedback on program. This pilot program shall be conducted at no additional cost to
City or ratepayers, and will be conducted at a time requested by City. (See Section 4.3.1
for converstion to City-wide Residential Food Waste Diversion program at closure of
the Puente Hills Landfill.)
The public schools in the City of Hermosa Beach shall be provided the option of
participating in this, or any, Food Waste pilot program at no cost to the City or schools.
The schools shall be provided sufficient Carts to accommodate the Food Waste
generated by the schools. The schools need not add Green Waste to the Carts.
4.4 Container Selection, Distribution and Exchanges
4.4.1 Containers
4.4.1.1 Residential Container Distribution
All Carts and Contractor-provided Cans shall be new at the start of service.
Contractor shall mail a return postage paid postcard and information describing the
new rate structure and Container options to all Residential Customers. Contractor must
obtain City approval of post card and information to be sent prior to distribution.
Postcard will provide Customers with an opportunity to select the size and number of
Refuse Containers, and Recycling and Green Waste Carts to be delivered.
March 20, 2013 -45- City of Hermosa Beach
If a selection is not made, Customers will receive one 64-gallon Refuse Cart and one 64-
gallon Recycling Cart. No Green Waste Carts will be distributed to Customers who did
not request one.
After initial Container distribution, Customers may request one (1) Container exchange
at no charge within the six (6) months of the distribution, and once per year thereafter.
After one (1) exchange per year at no charge, Customers may request Container
exchanges in accordance with the approved rate schedule. One exchange includes all
Container adjustments requested at one time, and multiple Containers and types
(Refuse, Recycling, Green Waste as applicable) may be exchanged.
In areas where Contractor cannot provide automated service due to right-of-way
constraints (see Exhibit 10) and therefore Refuse Carts are not practical, Containers shall
be provided by Contractor for Refuse and Recycling.
In addition, upon request and/or when a Customer expresses concern that he/she
cannot accommodate anticipated Carts, Contractor will visit and work with Customers
at their residences to demonstrate how the Carts can be stored and wheeled to the point
of Collection where operationally feasible.
Should Customers not be able to accommodate Carts to be distributed, Contractor shall
work with the Customer to provide a Container(s) to meet any legitimate space
constraints or any difficulties in moving Containers from storage to Collection point.
Note that a rate for manual service is included in the rate schedule, to be applied when
Cart service is not feasible. (See Section 4.1.2 – if Contractor and Customer dispute Cart
versus manual/barrel service, City shall make the final determination.)
4.4.1.2 Removal of Existing Containers
Upon and after distributing new Refuse, Recycling and Green Waste Carts, Contractor
shall remove, and Recycle to the extent possible before Disposing, all Customer-
provided Cans, if Customer does not intend to retain the Cans. Contractor will also
remove prior hauler’s Containers if prior hauler does not remove them. Contractor shall
establish and advertise a system whereby Customers can indicate what Cans should
and should not be removed. Prior to advertising removal of Containers, Contractor
shall confer with prior hauler regarding coordination of removal and disposal of prior
haulers’ Containers. If agreement cannot be reached, the City shall make the final
decision. Contractor is responsible for all costs associated with Container collection and
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Disposal or Recycling. Contractor may retain any scrap value received from the
Recycling of collected Containers.
4.4.1.3 Container Design Requirements
The Carts shall be manufactured by injection or rotational molding and meet the Cart
design and performance requirements as specified below. Cans shall comply with this
section and the design and performance requirements as specified below as applicable.
All Containers selected shall be subject to City approval.
4.4.1.4 Capacity
Contractor shall provide Carts in 96-, 64- and 32-gallon sizes for Refuse, Recycling, and
Green Waste Carts, 20-gallon for Residential Refuse, and 18-gallon for Commercial
Recycling. Section references to Cart sizes of 18, 20, 32, 64 and 96-gallons are
approximate. Acknowledging the different sizes provided by the various Cart
manufacturers, the Carts shall be uniform in appearance and must conform to the
following ranges in size:
20 to 29-gallons (18 to 29-gallon for Commercial Recycling),
30 to 35-gallons,
60 to 70-gallons, and
90 to 101-gallons.
4.4.1.5 Container Handles
The Cart handles and handle mounts may be an integrally molded part of the Cart body
or molded as part of the lid. The Cart handles will provide comfortable gripping area
for pulling or pushing the Cart or lifting the lid. The preceding shall apply to Cans to
the extent applicable. Pinch points are unacceptable.
4.4.1.6 Container Lid
Each Container shall be provided with a lid that continuously overlaps and comes in
contact with the Container body or otherwise causes an interface with the Container
body that simultaneously:
March 20, 2013 -47- City of Hermosa Beach
• Prevents the intrusion of rainwater, rodents, birds, and flies;
• Prevents the emission of odors;
• Enables the free and complete flow of material from the Container during the dump
cycle without interference with the material already deposited in the truck body or
the truck body itself and its lifting mechanism;
• Permits users of the Container to conveniently and easily open and shut the lid
throughout the serviceable life of the Container;
• The lid (and body) must be of such design and weight that would prevent an empty
Container from tilting backward when flipping the lid open; and,
• The lid shall be hinged to the Cart body in such a manner so as to enable the lid to
be fully opened, free of tension, to a position whereby it may rest against the
backside of the Container body.
4.4.1.7 Container Colors
The Refuse, Recycling and Green Waste Containers will be differentiated by color. The
colors shall be colorfast and resistant to fading as a result of weathering or ultraviolet
degradation. Color must be uniform within each Container, including replacement
Containers distributed throughout the Term. Refuse Carts/Cans will be black.
Recycling Containers will be blue. Green Waste Carts will be green.
4.4.1.8 Container Markings
Containers shall be hot stamped. All markings must be approved by City prior to
ordering. Graphics indicating which materials may and may not be placed in each
Container and instructions on how to properly dispose of HHW, shall be included on
the Container lid. Information shall be bilingual in English and Spanish. Labels shall
include Contractor’s name and phone number, and the phone number for the proper
disposal of HHW and Bulky Items. Containers shall provide street addresses as
required by the Hermosa Beach Municipal Code to ensure correct billing.
March 20, 2013 -48- City of Hermosa Beach
4.4.2 Container Performance Requirements
All Carts shall be designed and manufactured to meet the minimum performance
requirements described below, as applicable.
4.4.2.1 Cart Load Capacity
Depending on the capacity, Containers shall have a minimum load capacity as noted
below without Container distortion, damage, or reduction in maneuverability or any
other functions as required herein.
Size (Gallons) Minimum Load Capacity
(LBS)
90-101 200
60-70 130
30-35 70
18 or 20–29 70
4.4.2.2 Container Durability
Containers shall remain durable, and at a minimum, shall meet the following durability
requirements to satisfy their intended use and performance, for the term of this
Agreement:
• Maintain their original shape and appearance;
• Be resistant to kicks and blows;
• Require no routine maintenance and essentially be maintenance free;
• Not warp, crack, rust, discolor, or otherwise deteriorate over time in a manner that
will interfere with the intended use;
• Resist degradation from ultraviolet radiation;
• Be incapable of penetration by biting or clawing of household pets (i.e., dogs and
cats);
March 20, 2013 -49- City of Hermosa Beach
• The bottoms of Containers’ bodies must remain impervious to any damage that
would interfere with the Containers intended use after repeated contact with gravel,
concrete, asphalt or any other rough and abrasive surface;
• All wheel and axle assemblies are to provide continuous maneuverability and
mobility as originally designed and intended; and,
• Resist degradation by other airborne gases or particulate matter currently present in
the ambient air of the City.
4.4.2.3 Chemical Resistant
Containers shall resist damage from common household or Residential products and
chemicals. Containers, also, shall resist damage from human and animal urine and
feces.
4.4.2.4 Stability and Maneuverability
Containers shall be stable and self-balancing in the upright position, when either empty
or loaded to the maximum design capacity with an evenly distributed load, and with
the lid in either a closed or open position.
Containers shall be capable of maintaining the upright position in sustained or gusting
winds of up to twenty-five (25) miles per hour as applied from any direction.
Carts shall be capable of being easily moved and maneuvered, with an evenly
distributed load equal in weight to its maximum design capacity on a level, sloped or
stepped surface.
4.4.2.5 Lid Performance
Cart lid assemblies shall meet the following minimum requirements:
• Prevent damage to the Cart body, the lid itself or any component parts through
repeated opening and closing of the lid by residents or in the dumping process as
intended;
• Remain closed in winds up to twenty-five (25) miles per hour from any direction.
All lid hinges must remain fully functional and continually hold the lid in the
March 20, 2013 -50- City of Hermosa Beach
original designed and intended positions when either opened or closed or any
position between the two extremes; and,
• Lid shall be designed and constructed such that it prevents physical injury to the
user while opening and closing the Cart.
Can lids shall maintain their shape and functionality, and be designed to remain in
place, remain closed in winds up to twenty-five (25) miles per hour from any direction,
and through repeated opening and closing of the lid by residents or in the dumping
process as intended.
4.4.2.6 Reparability
Minor cracks, holes, and other damages to hinges, wheels, axle, hardware, and other
component parts shall be readily repairable by Contractor personnel. All repairs must
restore the Container to its full functionality to meet the design and performance
requirements as set for herein.
4.4.3 Container Ownership and Maintenance Responsibilities
All Containers that are distributed by Contractor under this Agreement remain the
property of the Contractor at the end of the Agreement term. The Contractor shall be
responsible for Container repair and maintenance, and replacing lost, stolen or
damaged Container within three (3) business days at no additional charge to the
Customer or to the City. Graffiti shall be removed or the Container replaced within
twenty-four (24) hours of request by City or Customers. However, the Contractor may
charge, subject to City approval, the Customer for repairing or replacing a Container if
the damage was due to the Customer’s willful negligence or abuse. In no event shall
this charge be greater than the Contractor’s actual cost for replacement parts or the new
Container.
4.4.4 Bins
Contractor shall provide Customers with Bins for Collection of Solid Waste. Customers
may obtain Bin compactors and Roll-off compactors from either Contractor or a third
party; the leasing of such equipment is outside the scope of this Agreement. Contractor
shall maintain its Bins in a clean, sound condition free from putrescible residue. Bins
shall be constructed of heavy metal, or other suitable, durable material, and shall be
watertight and well painted. Wheels, forklift slots, and other appurtenances, which
March 20, 2013 -51- City of Hermosa Beach
were designed for movement, loading, or unloading of the Bin, shall be maintained in
good repair.
Contractor shall periodically inspect, and if necessary or requested by the Customer,
clean or replace all Containers once per year at no charge. Contractor shall perform
cleaning or replacement of Bins more frequently if necessary, in accordance with the
approved rate schedule, to prevent a nuisance caused by odors or vector harborage and
to check for leaks and damage. Contractor shall replace any leaking or damaged bins or
lids within five (5) working days of observed damage or by request by the tenant or
City at no charge. If free liquids are observed in bins, Contractor shall promptly notify
Customer that free liquids are not permitted, and notify City on second such
observation.
Customer may request additional cleanings in accordance with the approved rate
schedule. Contractor shall remove graffiti at no additional charge from any Bin within
twenty-four (24) hours of request by City or Customers. All Bins provided by
Contractor shall remain the property of Contractor.
Each Bin placed in the City by the Contractor shall have the name and phone number of
the Contractor in letters not less than three (3) inches high on the exterior of the Bin so
as to be visible when the Bin is placed for use. Contractor shall repaint Bins upon City
request.
To limit the possibility of leakage, Contractor shall provide Bins with plastic liners or
plastic Bins at no additional cost to Customers whose Solid Waste may include liquid,
organic, or other wet waste. Such Bins shall be supplied upon request; Contractor
reserves the right to first make a site visit to confirm the nature of the waste generated,
with the City making the final determination as to the necessity of a plastic Bin or Bin
liner.
Following Collection, Bins shall be returned to enclosures with lids closed.
4.4.5 Roll-off Boxes
The Contractor shall provide clean Roll-off Boxes, free from graffiti, equipped with
reflectors, and shall have the name and phone number of Contractor in letters not less
than three (3) inches high on the exterior of the Roll-off Box so as to be visible when the
Container is placed for use. Contractor shall properly cover all open Roll-off Boxes
March 20, 2013 -52- City of Hermosa Beach
during transport as required by the State Vehicle Code. Contractor shall replace any
leaking or damaged Roll-Off Boxes within five (5) working days of observed damage or
by request of the tenant or City at no charge. If free liquids are observed in Roll-off
Boxes, Contractor shall promptly notify Customer that free liquids are not permitted,
and notify City on second such observation.
Graffiti shall be removed within twenty-four (24) hours of request by City or
Customers. All Roll-Off Boxes provided by Contractor shall remain the property of
Contractor.
4.5 City Services
4.5.1 City Facilities Collection
Contractor shall Collect and dispose of all Refuse, Recyclable and Green Waste material
put in Containers for Collection at Premises owned and/or operated by the City now
and in the future at no charge, including no charge for locking Bins, scout service, push-
out service or other special services. Contractor shall ensure a sufficient number of Solid
Waste Containers are provided at all City facility locations to meet Collection needs.
Service levels, facility locations, and number of facilities serviced may increase during
the Term of this Agreement without any additional compensation paid to the
Contractor. Such Premises include, but are not limited to, City Hall, City offices, parks,
community facilities, City yard, public litter and Recycling Containers (see Section
4.5.2), and street maintenance operations. Collections shall be scheduled at a time
mutually agreed upon by Contractor and City.
Construction and demolition debris collected from City facilities and projects must be
processed in accordance with Section 4.2.6 for maximum diversion credit at no
additional charge.
Notwithstanding, Collection of refuse and debris by reason of floods, earthquakes,
other natural disasters, war, civil insurrection, riots, acts of any government (including
judicial action), and other similar catastrophic events shall be charged at the contractual
rates or rates otherwise negotiated with the City at the time.
Street sweepings, as placed in a Container at the City yard by the street sweeping
company, shall be collected and Disposed by the Contractor at no additional charge.
March 20, 2013 -53- City of Hermosa Beach
Contractor shall provide in-office Recycling Containers at all City facilities, including
but not limited to the fire station and community center, upon request, including desk-
side Recycling Containers and larger cans for Collection in common areas.
Contractor shall visit City facilities prior to the start of service under this Agreement
and meet with City staff to fully understand City facilities service needs and to
recommend and implement improvements, if any.
4.5.2 City Litter Containers
Prior Consolidated Disposal Service-Serviced City Litter Containers
Contractor shall service all City Refuse and Recycling public litter Containers identified
in Exhibit 4 as Recycling and Refuse Containers previously managed by Consolidated
Disposal Service at the following minimum frequencies:
a) At Least Once Per Day - Collect all Refuse Containers, between Memorial Day
weekend and Labor Day, located along the beach, along Pier Avenue west of
Ardmore, and in the Downtown Pier area between 10th Street and 15th Street.
b) At Least Once Per Day – Collect all Recycling Containers, between Memorial Day
weekend and Labor Day, located along the beach, along Pier Avenue west of
Ardmore, and in the Downtown Pier area between 10th Street and 15th Street.
c) At Least Once Per Week – Above referenced Containers from after Labor Day until
immediately before Memorial Day weekend, and all other Refuse and Recycling
Containers.
d) At Least Twice Per Week – Collect all Containers on Hermosa Avenue, Herondo
Street, Greenwich Village, Longfellow Avenue and Aviation Boulevard.
e) At Least Once Per Week – Collect all Containers on Prospect Avenue and Pacific
Coast Highway.
f) At Least Three Times Per Week – Collect all Recycle Containers at all parks and
Community Center.
g) Holiday Service – Contractor’s servicing of all City Litter Containers includes
servicing on holidays.
March 20, 2013 -54- City of Hermosa Beach
Athens/Contractor and True Green-Serviced Litter Containers
Contractor shall assume Collection responsibility for all Refuse and Recycling public
litter Containers identified in Exhibit 4 as serviced by True Green and by Contractor
under a separate contract (see Exhibit 4 for identification of specific Containers). These
Containers shall be Collected at the following minimum frequencies:
a) At Least Seven Days per Week – Containers in the Downtown Area and on the
Pier currently serviced by Contractor.
b) At Least Three Days per Week - All other City litter Containers previously
serviced by True Green in the Greenbelt, Parks and Community Center.
City will provide Containers. Contractor shall provide all liners necessary to provide
Collection service. Contractor is responsible for additional Collections as necessary to
prevent Container overflow at no additional charge, including more frequent
Collections on holiday weekends. City may add additional Recycling Container
Collections at no additional charge; a Recycling Container may be paired with each
litter Container in distribution. City may increase the number of Refuse Containers to
be Collected by Contractor up to 10% above the number included in Exhibit 4 at no
additional charge. Contractor and City shall negotiate in good faith for the servicing of
additional Containers above this limit, in the future at the request of City.
City reserves the right to have a third party service additional Containers. Solid Waste
that may be Collected by third-parties from City public Refuse and Recycling
Containers may be delivered to the City facilities for processing and Disposal by
Contractor at no additional charge as part of City facilities Collection.
4.5.3 School Facilities Collection
Contractor shall Collect and dispose of all Refuse, Recyclable and Green Waste material
put in Containers for Collection at all public school facilities at no charge, including no
charge for locking Bins, scout service, push-out service or other special services. Service
levels and number of facilities serviced may increase during the Term of this Agreement
without any additional compensation paid to the Contractor. Collections shall be
scheduled at a time mutually agreed upon by Contractor and City.
March 20, 2013 -55- City of Hermosa Beach
4.5.4 Special Events
Contractor shall provide litter/Recycling boxes and liners for Refuse and Recyclables
Collection to City upon request at no additional charge for use at all City-sponsored
and select other in-City events, including but not limited to:
New Year’s Eve (not event, to address increased pedestrian activity);
California Coastal Cleanup;
Sunset Concert Series;
Ark Walk;
St. Patrick’s Day Parade; and,
Surfer’s Walk of Fame.
Recycling boxes should be easily distinguishable from Refuse boxes, and labeled to
facilitate proper use by event participants. City crews may transport waste from these
events and other in-City events to existing Bins and Roll-Off Boxes located at City yard
or parks for servicing by Contractor under Section 4.5.1. If events are not listed in this
section or otherwise sponsored by the City, Contractor may charge for litter boxes and
liners in accordance with the approved rate schedule.
4.5.5 Emergency Collection and Disposal Service
Contractor will assist City at the City’s request with emergency Collection and Disposal
service (in the event of major disaster, such as an earthquake, storm, riot or civil
disturbance), or as otherwise determined necessary by the City, by providing Collection
equipment and drivers normally assigned to City. Contractor may charge City for
actual Disposal costs plus service rates per the approved rate schedule.
4.5.6 Abandoned Item Collection
Because time is of the essence, City crews will typically Collect items abandoned in the
City and dispose of those items at City yard. Contractor will Collect such items from
City yard and properly divert from landfilling or dispose of such items in accordance
with Sections 4.1.16 and 4.1.17. To assist City crews, City may request that Contractor
Collect abandoned items within 24 hours of request up to four times per month at no
additional charge.
March 20, 2013 -56- City of Hermosa Beach
4.5.7 Large Venue Event Assistance, Event Recycling
Contractor will assist planners of large venue events with reporting and planning needs
as may be both useful in meeting the requirements of AB 2176, and in lowering
Disposal quantities generated at, and reducing litter at, large venue and other events on
City property for which a permit is required by the City at no additional charge.
Contractor shall take a proactive role in Solid Waste planning for large events. When
informed by City as to an upcoming event, Contractor shall contact event planners to
initiate Solid Waste Collection planning. Contractor shall provide Recycling services
upon request to special event planners in accordance with Section 4.2.2.
4.5.8 Litter Boxes for Non-City-Sponsored Events
Contractor must make cardboard litter boxes and liners available for purchase for all
non-City-sponsored events in accordance with the approved rate schedule.
4.5.9 Code Enforcement Assistances
City may request Contractor assistance with code enforcement, including reporting of
container and enclosure issues and potential Solid Waste-related health and safety code
violations. See Section 2.2 for code enforcement assistance regarding illegal hauling.
4.5.10 Capacity Guarantee
Contractor guarantees capacity at its processing facilities for all Solid Waste Collected
under this Agreement.
4.5.11 Toy Drive Assistance
Contractor shall assist with an annual toy drive as directed by City, delivering to a City-
identified location, and later removing, a clean, covered, water-tight lockable, walk-in
roll-off box suitable for the Collection of toys.
4.5.12 South Bay Work Investment Board
Contractor will work with the South Bay Work Investment Board (“SBWIB”), to
identify, interview, and hire SBWIB-provided candidates who meet Contractor’s hiring
qualifications.
March 20, 2013 -57- City of Hermosa Beach
4.5.13 Dog Waste Program
Contractor shall provide bags to the City for dog waste dispensers located in the City.
City crews will place the bags in the dispensers. Bags will conform to the City’s
dispensers, but Contractor may place its logo, educational information or other suitable
communications on the bag approved by the City.
4.6 Operations
4.6.1 Schedules
4.6.1.1 Collection Days and Hours
To preserve peace and quiet, Solid Waste shall only be Collected between 7:00 a.m. and
6:00 p.m. Residential collection is only permitted Monday through Thursday (with an
exception for collection postponed to Friday during a holiday week as described
below); Commercial collection is permitted seven (7) days a week. Contractor may not
make exceptions to these Collection days and times without advanced written approval
from the City.
If the regularly scheduled Collection day falls on New Year's Day, Memorial Day,
Fourth of July, Labor Day, Thanksgiving Day, or Christmas Day, Collection days for the
remainder of that week shall all be postponed one Collection day, with the exception of
service in the Downtown Area. Contractor shall continue providing scheduled service
in the Downtown Area on holidays, and shall provide extra pickups as necessary, to
prevent overflowing Containers on holiday weekends. See Section 4.1.13.
4.6.1.2 Review of Schedules and Routing
Contractor shall review its operations plan outlining the Collection routes, intervals of
Collection and Collection times for all materials Collected under this Agreement with
City within 45 days of the effective date of this Agreement, and subsequently upon
thirty (30) days written notice requesting said review. Contractor shall submit a copy of
its Commercial and Residential Collection schedule and route map within seven (7)
days if requested by City. If the plan is determined to be inadequate by City,
Contractor shall revise it, incorporating any changes necessary to make it satisfactory to
City within thirty (30) days.
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No change in schedules and routing shall be implemented for fifteen (15) days after
Contractor receives approval from City and notifies Customers. No significant route
changes may be made by Contractor without prior approval by City.
4.6.1.3 Missed Pickups
If a missed pickup of Refuse, Recycling and/or Green Waste is reported to the
Contractor by 3:00 p.m., the Contractor shall collect it on the same day. If a missed
pickup is reported after 3:00 p.m., the Contractor shall make up the collection by noon
of the next business day.
4.6.2 Vehicles
A. General. The Contractor shall provide Collection vehicles sufficient in number
and capacity to efficiently perform the work required by this Agreement in strict
accordance with its terms as described in this Agreement. Any additional
vehicles/routes that may be required to meet the service standards during the term of
this Agreement shall be added at the Contractor's sole expense. The Contractor shall
have available on Collection days sufficient back-up vehicles for each type of Collection
vehicle used to respond to complaints and emergencies.
B. Specifications. All route vehicles shall use compressed natural gas (“CNG”) or
liquefied natural gas (“LNG”) within six months of the start of service under this
Agreement. Contractor shall be in compliance with all rules and regulations currently in
force or passed during the Agreement Term, including South Coast Air Quality
Management District (“SCAQMD”) and the Air Resource Board’s regulations, in
regards to all vehicles used in the City. No rate adjustments shall be made for such
changes in law. All vehicles used by the Contractor in providing Solid Waste Collection
services shall be registered with the California Department of Motor Vehicles. All such
vehicles shall have watertight bodies designed to prevent leakage, spillage or overflow.
Roll-off Box vehicles, Container delivery vehicles, scout vehicles, supervisor pickup
trucks, and vehicles used for holiday tree Collection, special events and Bulky Item
Collection are only required to use LNG or CNG fuel to the extent required by law,
including SCAQMD and Air Resources Board regulations, with no rate adjustments
granted for such changes in law. If SCAQMD Rule 1193 is determined to apply to the
City of Hermosa Beach, Section 1193(d)(4)(B) would be applied for Roll-Off vehicles.
March 20, 2013 -59- City of Hermosa Beach
All route vehicles shall be no older than fifteen (15) years at any point during the Term
of the Agreement.
Contractor shall provide sufficient numbers of Collection vehicles no larger than a scout
truck of GVM – 6,400 lbs., L-212’ x W-92” x H-75”, wheel base–118” and/or a small side
loader of GVM-19,500 lbs., L-273” x W-96” x H-121”, wheel base–178.5” to service
narrow streets and alleys North of 27th Streets and other difficult areas where standard
size Collection vehicles cannot easily and safely service Customers.
C. Vehicle Identification. The Contractor's name, local telephone number, and a
unique vehicle identification number designed by the Contractor for each vehicle shall
be prominently displayed on all vehicles, in letters and numbers no less than three (3)
inches high. The Contractor shall not place the City's name and/or any City logos on
the Contractor’s vehicles. Vehicles shall all be painted in a standard color scheme. City
must approve truck labeling.
D. Collection Vehicle Billboards. City reserves the right to request that Contractor
install frames on its Collection vehicles for placement of City billboards. City would be
responsible for the cost of developing the billboards and providing the billboards to
Contractor for mounting. City has the exclusive right to promote City events and
provide public information through the use of billboards on Collection vehicles.
E. Cleaning and Maintenance
1) Contractor shall maintain all of its properties, vehicles, Facilities, and equipment
used in providing service under this Agreement in a good, safe, neat, clean and
operable condition at all times, and compliant with all federal, State and local
laws.
2) Vehicles used in the Collection of Solid Waste shall be painted, thoroughly
washed, and thoroughly steam-cleaned on a regular basis so as to present a clean
appearance. The City may inspect vehicles at any commercially reasonable time
to determine compliance with this Agreement. The Contractor shall also make
vehicles available to the Los Angeles County Health Department for inspection,
at any frequency it requests. The Contractor agrees to replace or repair to the
City’s satisfaction, any vehicle that the City determines to be of unsightly
appearance, leaking, or in unsatisfactory operating condition.
March 20, 2013 -60- City of Hermosa Beach
3) Contractor shall repaint all vehicles used in the Collection of Solid Waste within
sixty (60) days' notice from the City, if the City determines that their appearance
warrants painting. City shall not request that vehicles be painted more than once
every three (3) years.
4) The Contractor shall inspect each vehicle daily to ensure that all equipment is
operating properly. Vehicles that are not operating properly, or vehicles that are
leaking or in such a condition as to be unsafe or excessively noisy, shall be
removed from service until repaired and operating properly. The Contractor
shall reasonably perform all scheduled maintenance functions in accordance
with the manufacturer's specifications and schedule. The Contractor shall keep
accurate records of all vehicle maintenance, recorded according to date and
mileage (or hours of operation) and shall make such records available to the City
upon request.
5) Contactor shall repair, or arrange for the repair of, all of its vehicles and
equipment for which repairs are needed because of accident, breakdown or any
other cause so as to maintain all equipment in a safe and operable condition. The
Contractor shall maintain accurate records of repair, which shall include the date
and mileage (or hours of operation), nature of repair and the verification by
signature of a maintenance supervisor that the repair has been properly
performed.
6) Upon request by the City, the Contractor shall furnish the City a written
inventory of all equipment, including Collection vehicles, used in providing
service, and shall update the inventory annually. The inventory shall list all
equipment by manufacturer, ID number, date of acquisition, type, and capacity.
F. Operation
1) Vehicles. Vehicles shall be operated in compliance with the California Vehicle
Code, and all applicable safety and local ordinances. The Contractor shall not
load vehicles in excess of the manufacturer's recommendations or limitations
imposed by State or local weight restrictions on vehicles.
2) Noise. Equipment shall comply with US EPA noise emission regulations,
currently codified at 40 CFR Part 205, and other applicable noise control
regulations, and shall incorporate noise control features throughout the entire
March 20, 2013 -61- City of Hermosa Beach
vehicle. In no event shall the noise level of equipment used for Collection exceed
seventy-five (75) dB when measured at a distance of twenty-five (25) feet from
the vehicle, five (5) feet from the ground. Contractor shall submit to the City,
upon City’s request, a certificate of vehicle noise level testing of all vehicles by an
independent testing entity. The Contractor shall store all equipment in safe and
secure locations in accordance with the City's applicable zoning regulations.
3) Damage. Contractor shall be responsible for any damage resulting from or
directly attributable to any of its operations, and which it causes to: the City's
driving surfaces (excluding normal wear and tear), whether or not paved;
associated curbs, gutters and traffic control devices; other public improvements;
and private roads and alleys.
G. City Inspection Per Code. The City may cause any vehicle used in performance
of this Agreement to be inspected and tested at any commercially reasonable
time and in such manner as may be appropriate to determine that the vehicle is
being maintained in compliance with the applicable provisions of the State
Vehicle Code, including all Vehicle Code sections regarding smog equipment
requirements. The City may direct the removal of any vehicle from service if that
vehicle is found to be in nonconformance with applicable codes. No vehicle
directed to be removed from service by the City shall be returned to service until
it conforms with applicable codes, and its return to service has been approved by
the City.
H. Brake Inspections. The brake system of each vehicle used in performance of this
Agreement shall be inspected and certified according to State law, but not less
than annually, by the California Highway Patrol or by a brake inspection station
licensed by the California Highway Patrol. Notice of certification shall be made
available to the City within thirty (30) days of request. Failure to submit the
required certification if requested shall be grounds for suspension or terminating
this Agreement.
I. Correction of Defects. Following any inspection, the City Manager shall have
the right to cause the Contractor, at its sole cost and expense, to recondition or
replace any vehicle or equipment found to be unsafe, unsanitary or unsightly.
The City Manager’s determination may be appealed to the City Council, and its
decision shall be final.
March 20, 2013 -62- City of Hermosa Beach
4.6.3 Litter Abatement
A. Minimization of Spills. Contractor shall use due care to prevent Solid Waste or
fluids from leaking, being spilled and/or scattered during the Collection or transporta-
tion process. If any Solid Waste or fluids leak or spill during Collection, Contractor
shall promptly clean up all such materials. Each Collection vehicle shall carry a broom,
shovel, absorbent, and containment materials at all times for this purpose.
Contractor shall not transfer loads from one vehicle to another on any public street,
unless it is necessary to do so because of mechanical failure, accidental damage to a
vehicle, or a pre-approved method of Solid Waste transfer between vehicles, without
prior written approval by City.
B. Clean Up. During the Collection or transportation process, Contractor shall
clean up all litter spilled during Collection or otherwise caused by Contractor.
Contractor shall leave a “red tag” notice for Customer if litter not caused by Contractor
is found in Container enclosure or around Containers. For litter due to overflowing
Bins, Contractor may address habitual offenders in accordance with Sections 4.1.3 and
4.1.7.
In the event of a spill of materials (vehicle fluids, leachate, etc.), Contractor shall
provide a cleanup of the spill to the satisfaction of City and other governing agencies.
Cleanup methods may include pressure washing (Contractor must capture and reclaim
water) or other similar clean-up methods.
C. Covering of Loads. Contractor shall properly cover all open debris boxes during
transport to the Disposal Site.
D. Maintenance of Roll offs, Bins and
4.6.4 Personnel
A. Qualified Drivers. Contractor shall furnish such qualified drivers, mechanical,
supervisory, clerical, management and other personnel as may be necessary to provide
the services required by this Agreement in a satisfactory, safe, economical and efficient
manner. All drivers shall be trained and qualified in the operation of vehicles they
operate and must possess a valid license, of the appropriate class, issued by the
California Department of Motor Vehicles.
March 20, 2013 -63- City of Hermosa Beach
B. Hazardous Waste Employee Training. Contractor shall establish and vigorously
enforce an educational program which will train Contractor's employees in the
identification of Hazardous Waste. Contractor's employees shall not knowingly place
such Hazardous Waste in the Collection vehicles, nor knowingly dispose of such
Hazardous Wastes at the processing Facility or Disposal Site.
C. Customer Courtesy. Contractor shall train its employees in Customer courtesy,
shall prohibit the use of loud or profane language, and shall instruct Collection crews to
perform the work quietly. Contractor shall use its best efforts to assure that all
employees present a neat appearance and conduct themselves in a courteous manner.
If any employee is found to be discourteous or not to be performing services in the
manner required by this Agreement, Contractor shall take all necessary corrective
measures including, but not limited to, transfer, discipline or termination. If City has
notified Contractor of a complaint related to discourteous or improper behavior,
Contractor will consider reassigning the employee to duties not entailing contact with
the public while Contractor is pursuing its investigation and corrective action process.
D. Compliance with Local Laws. Contractor and its employees shall comply with
all local laws when conducting business in the City. No smoking is allowed within
vehicles, and all smoking materials that are allowed shall be properly disposed of; no
smoking materials or other trash shall be discarded in any location except approved
trash or recycling containers. Employees and subcontractors shall comply with all other
laws or regulations pertaining to franchisees or the public generally.
E. Unauthorized Material Removal. Contractor shall dismiss or discipline
employees who remove documents or any other material from Containers, other than
specifically for the purposes of Disposal and Diversion as described in this Agreement.
F. Training. Contractor shall provide suitable operations, health and safety
training for all of its employees who use or operate equipment or who are otherwise
directly involved in Collection or other related operations.
G. Compliance with Immigration Laws. Contractor shall be knowledgeable of and
comply with all local, state and federal laws which may apply to the performance of
this Agreement. Contractor warrants and represents that all of its employees, including
any and all prospective employees hired to perform services for the City under this
Agreement and the employees of any subcontractor retained by the Contractor to
March 20, 2013 -64- City of Hermosa Beach
perform a portion of the services under this Agreement, are and will be authorized to
perform the services contemplated by this Agreement in full compliance with all
applicable state and federal laws, rules and regulations.
H. Scavenging, Code Enforcement. Contractor shall train full time employees
working in the City to work with local law and code enforcement to assist, and/or
receive direction from, City to write warnings, to educate scavengers and Residents
about proper Recycling, and to monitor the streets in the morning hours.
4.6.5 Identification Required
Contractor shall provide its employees, companies and subcontractors who may make
personal contact with residents or businesses in City with identification. City may
require Contractor to notify Customers yearly of the form of said identification.
Contractor shall provide a list of current employees, companies, and subcontractors to
City upon request.
City reserves the right to perform a security and identification check through the City’s
Police Department on the Contractor and all their present and future employees
employed by Contractor to work in the City, in accordance with accepted procedures
established by City, or for probable cause.
4.6.6 Fees and Gratuities
Contractor shall not, nor shall it permit any agent, employee, or subcontractors
employed by it to request, solicit or demand, either directly or indirectly, any
compensation or gratuity for services authorized to be performed under this Agreement
except as described in this Agreement, in accordance with Exhibit 2 as updated and
approved by City throughout the Term of the Agreement.
4.6.7 Non-Discrimination
Contractor shall not discriminate in the provision of service or the employment of
Persons engaged in performance of this Agreement on account of race, color, religion,
sex, age, physical handicap or medical condition in violation of any applicable federal
or Solid Waste law.
March 20, 2013 -65- City of Hermosa Beach
4.6.8 Routing and Coordination With Street Sweeping Services
Contractor shall provide all routes and route schedules to the City and work with the
City to resolve conflicts with street sweeping schedules.
4.6.9 Report of Accumulation of Solid Waste; Unauthorized Dumping
Contractor shall direct its drivers to note (a) the addresses of any Premises at which
they observe that Solid Waste is accumulating and is not being delivered for Collection;
and (b) the address, or other location description, at which Solid Waste has been
dumped in an apparently unauthorized manner. Contractor shall deliver the address
or description to City within one (1) working day of such observation.
4.6.10 Municipal Separate Storm Sewer System Protection
Contractor shall conduct all aspects of work in accordance with municipal codes in a
manner that prevents the discharge of non-stormwater and minimizes the discharge of
pollutants in stormwater to the municipal separate storm sewer system (MS4) which
includes paved streets, driveways, alleys, gutters, ditches, manmade channels, catch
basins, yard or area drains connected to the street, etc. Any discharge that would result
in or contribute to a violation of the Municipal Separate Storm Sewer System (MS4)
NPDES permit, Order No. 01-182 and any subsequent amendments or reissued permit
by the Los Angeles Regional Water Quality Control Board (Regional Board) is
prohibited in accordance with the federal Clean Water Act. Liability for any such
discharge including penalties levied by the Los Angeles Regional Water Quality Control
Board shall be the responsibility of the contractor whose personnel caused or were
responsible for the discharge. All non-storm water discharges to the MS4 are
prohibited unless specifically exempted by the MS4 NPDES Permit or by the Regional
Board Executive Officer.
4.7 Transportation of Solid Waste
Contractor shall transport all Solid Waste Collected to an approved Facility per Section
4.8 (e.g. Transfer Station, waste-to-energy Facility, Green Waste Processing Facility,
MRF, Disposal Site).
March 20, 2013 -66- City of Hermosa Beach
Contractor shall maintain accurate records of the quantities of Solid Waste transported
to all Facilities utilized and will cooperate with City in any audits or investigations of
such quantities.
Contractor shall cooperate with the operator of any Facility it uses with regard to
operations therein, including, for example, complying with directions from the operator
to unload Collection vehicles in designated areas, accommodating maintenance
operations and construction of new facilities, cooperating with its Hazardous Waste
exclusion program, and so forth.
4.8 Approved Facilities
The approved Disposal Site for non-diverted Solid Waste is the Chiquita Canyon
Landfill, Sunshine Canyon Landfill, El Sobrante Landfill and/or Puente Hills Landfill.
Contractor must receive written advance approval from City to use each Transfer
Station, Transformation Facility, processing Facility or other Facility used by Contractor
in the fulfillment of this Agreement. Contractor is responsible for ensuring that each
Facility it uses is properly permitted prior to requesting City approval to use such
Facility. Unless and until the City instructs otherwise, the designated Disposal Site and
other Facilities are: Athens Services Transfer Facility and MRF (City of Industry),
Potential Industries (Wilmington), Chiquita Canyon Landfill (Castaic), Sunshine
Canyon Landfill (Sylmar), El Sobrante Landfill (Corona), Puente Hills Landfill in
Whittier, California Waste Systems (Gardena), Commerce Refuse-to-Energy
(Commerce), Southeast Resource Recovery Facility or “SERRF” (Long Beach), Waste
Resources Recovery (Gardena), Edco Recycling and Transfer (Signal Hill), and San
Bernardino County Solid Waste Disposal sites.
4.9 Status of Disposal Site
Any Disposal Site utilized by Contractor shall be designed and constructed in
accordance with 23 California Code of Regulations Section 2510 et seq. ("Subchapter
15"). Any such landfill must have been issued all permits from federal, state, regional,
county and City agencies necessary for it to operate as a Class III Sanitary Landfill and
is in full regulatory compliance with all such permits.
March 20, 2013 -67- City of Hermosa Beach
4.10 Dedicated Routes
Solid Waste Collected in the City may not be commingled in Collection vehicles with
Solid Waste from other jurisdictions, unless the City approves in writing of the specific
commingled routes and the tonnage allocation method to be used.
4.11 Service Exceptions; Hazardous Waste Notifications
A. Failure to Collect. When Solid Waste is not Collected from any Solid Waste
service recipient, Contractor shall notify the service recipient in writing, at the time
Collection is not made, through the use of a “red tag” or otherwise, of the reasons why
the Collection was not made.
B. Hazardous Waste Inspection and Reporting. Contractor reserves the right to
inspect Solid Waste put out for Collection and to reject Solid Waste observed to be
contaminated with Hazardous Waste, and the right not to Collect Hazardous Waste put
out with Solid Waste. Contractor shall notify all agencies with jurisdiction, if
appropriate, including the California Department of Toxic Substances Control and
Local Emergency Response Providers and the National Response Center of reportable
quantities of Hazardous Waste, found or observed in Solid Waste anywhere within
City. In addition to other required notifications, if Contractor observes any substances
which it or its employees reasonably believe or suspect to contain Hazardous Wastes
unlawfully disposed of or released on any City property, including storm drains, streets
or other public rights of way, Contractor will immediately notify City Manager.
Contractor shall implement and maintain a training program that will assist its
employees in identifying and properly disposing of any Hazardous Waste that may
come into their possession.
C. Hazardous Waste Diversion Records. Contractor shall maintain records
showing the types and quantities, if any, of Hazardous Waste found in Solid Waste and
which was inadvertently Collected from service recipients within City, but diverted
from landfilling.
4.12 Downtown Compactor Facility Development
City shall build a Downtown Compactor Facility that, at a minimum, is a permanent,
fully contained facility with utilities located in City Parking Lot A to contain the
Downtown Compactor(s) and facilities required to provide solid waste services to the
March 20, 2013 -68- City of Hermosa Beach
Downtown Compactor Facility Service Area in compliance with regulatory
requirements. Contractor shall reimburse City the costs of designing and building the
Facility, estimated to be approximately $130,000; provided that, if the City builds public
restrooms at the facility, Contractor shall only be responsible for paying the costs
associated with the Downtown Compactor Facility and not the public restrooms.
Contractor shall reimburse City within 30 days of receipt of a written invoice from City.
Failure to pay City in a timely manner shall be a material breach of this agreement.
Alternatively, should the City elect not to include public restrooms in the facility, City
shall have the right to assign the Contractor the responsibility for building the Facility
in accordance with specifications approved by the City. In such event, Contractor shall
pay prevailing wage rates in accordance with the California Labor Code. Contractor
shall convey title to the facility to the City upon completion and acceptance by City.
Contractor shall operate, maintain and be responsible for the Downtown Compactor
Facility throughout the Term of this Agreement, including without limitation the same
cleaning obligations as described for enclosure cleaning in Section 4.1.14. City shall have
no obligations with respect to the Downtown Facility throughout the Term of this
Agreement, provided that the City shall be responsible for maintaining and cleaning
any public restrooms constructed at the Facility. Contractor shall provide all necessary
utility services to the Downtown Compactor Facility and, if Contractor builds the
Facility, shall be responsible for obtaining all necessary approvals and permits to
construct Facility.
The City hereby grants Contractor a revocable license to enter and use the Facility
Premises for the sole purpose of constructing, maintaining and operating the
Downtown Compactor and Downtown Compactor Facility at the Facility Premises and
to the specifications specified above and as required by the City for the Term of this
Agreement. Upon expiration of termination of this Agreement, this license shall
automatically become null and void, shall be of no further force and effect.
Contractor may amortize the cost to construct the Downtown Compactor Facility over a
twenty (20) year period and pass those costs through to the participating businesses in
the Downtown Compactor Facility Service Area in proportion to the service levels of
each of those participant businesses through the business’ monthly billing statement.
Any amount of the amortized pass-through costs outstanding at the time this
Agreement terminates or expires may be assigned to the City’s subsequent Collection
contractor. City shall require the subsequent Collection contractor to reimburse
March 20, 2013 -69- City of Hermosa Beach
Contractor in a lump sum any remaining as yet unreimbursed construction costs. In no
event shall the City be responsible for paying the Downtown Compactor Facility
construction costs, or any other costs associated with Downtown Compactor Facility
maintenance or operation.
March 20, 2013 -70- City of Hermosa Beach
ARTICLE 5
OTHER SERVICES
5.1 Customer Service
5.1.1 Local Office, Response Time
Contractor shall maintain an office within City limits, for the term of the Agreement,
staffed and open for Customers, at a minimum, from 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding holidays.
Contractor shall staff a toll-free telephone line to assist Customers from 7:00 a.m. to 6:00
p.m. Monday through Friday; a representative or an answering service shall be
available from 8:00 a.m. to 5:00 p.m. on Saturday; a representative, an answering service
or answering machine shall be available during all other hours. As an enhancement to
the above requirements during certain hours, Contractor shall provide a live operator
(not an automated menu leading to a representative) from 7:00 a.m. to 5:00 p.m.
Monday through Friday and from 8:00 a.m. to 12:00 p.m. on Saturday. Calls received by
answering service or machine shall be responded to by the next business day.
Contractor shall provide City with a twenty-four (24) hour emergency number to a live
person, not voice-mail.
Contractor's telephone system shall be adequate to handle the volume of calls typically
experienced on the busiest days and Customers must be reasonably able to reach
Contractor by telephone during these hours. Contractor shall record Customer
complaints regarding Customer service personnel in accordance with Section 5.1.2.
Customer service representatives receiving multiple complaints are to be transferred
from Customer service duties or, with City approval, disciplined and appropriately
trained.
Contractor shall be required to direct all Customers to Contractor’s offices in all public
outreach, including its website. Should Customers first contact City, Contractor shall
pay for any extra costs associated with establishing a means of forwarding Solid Waste-
related calls directly to Contractor without the need for Customers to re-dial.
March 20, 2013 -71- City of Hermosa Beach
5.1.2 Complaint Documentation
Service complaints received by City shall be directed to Contractor. Contractor shall
keep daily logs of complaints forwarded to it for a minimum of three (3) years.
Contractor shall log all complaints received, and said log shall include the date and time
the complaint was received, the name, address and telephone number of the
caller/complainant, a description of the complaint, the name of the employee recording
the complaint and the action taken by Contractor to respond to and remedy the
complaint. Log shall also include each instance that Solid Waste and/or Recyclables are
not Collected, the form of notification used to inform the participants of the reasons for
non-Collection, and the end result or means of resolution of the incident.
All written Customer complaints and inquiries shall be date-stamped when received.
All complaints shall be initially responded to within one (1) business day of receipt,
except missed pickups, which shall be addressed within the time frame described in
4.6.1.3. Contractor shall use best efforts to resolve complaints within two (2) business
days. Contractor shall log action taken by Contractor to respond to and remedy the
complaint.
All Customer service records and logs kept by Contractor shall be available to City
upon request. Contractor shall supply compliant log to City on a quarterly basis. City
shall, at any time during regular Office Hours, have access to Contractor's Customer
service department for purposes that may include monitoring the quality of Customer
service or researching Customer complaints.
5.1.3 Resolution of Customer Complaints
Disputes between Contractor and Customers regarding the services provided in
accordance with this Agreement may be resolved by City Manager. City Manager’s
decision shall be final and binding.
Intervention by City is not a condition precedent to any rights or remedies third parties
might otherwise have in any dispute with Contractor. Nothing in this section is
intended to affect the remedies of third parties against Contractor.
March 20, 2013 -72- City of Hermosa Beach
5.1.4 Service Liaison/Route Supervisor
Contractor shall designate in writing a field supervisor as “Service Liaison” who shall
be responsible for working with City and/or City's designated representative(s) to
resolve Customer service related complaints. City shall have the right to approve the
Contractor’s choice for a liaison. City shall be notified in advance of any change in
Service Liaison. Service Liaison shall devote a minimum of 50% of his/her time to
working with the City of Hermosa Beach, and 100% of his/her time to working in the
South Bay. For at least the first 90 days of service, Contractor shall devote two Service
Liaisons (route supervisors) to the City 100% of the time.
5.2 Education and Public Awareness
5.2.1 General
Contractor acknowledges and agrees that education and public awareness are critical,
key and essential elements of any efforts to achieve the requirements of AB 939.
Accordingly, Contractor agrees to take direction from City to exploit opportunities to
expand public and Customer knowledge concerning needs and methods to reduce,
reuse and Recycle Solid Waste, and to cooperate fully with City in this regard.
Contractor shall maintain its own program of providing information relevant to needs
and methods to reduce, reuse and Recycle Solid Waste with its Bills. All public
education materials shall be approved in advance by City and shall be printed in
English and Spanish.
5.2.2 Implementation and On-going Education Requirements
In order to promote public education, in addition to any other materials it develops,
Contractor shall create the following public education materials and programs at
Contractor expense, subject to City approval and input, which will be distributed as
indicated below. All of these materials and programs shall be produced and/or
available in English and Spanish languages, including pictures wherever applicable.
All brochures, mailings, instructional “how-to” packets, and other educational materials
are to be approved by City in advance of distribution. A public education plan shall be
submitted to City for review within sixty (60) days of the execution of this Agreement.
This plan shall address the items described in this section.
March 20, 2013 -73- City of Hermosa Beach
• Initial Mailing – At least forty-five (45) days prior to the start of Collection service
under this Agreement, Contractor will prepare and mail an initial mailing to all
Customers explaining the transition from the existing Solid Waste Handling Service
program to the new program as defined by this Agreement. The mailing will
describe program changes, route changes if any, dates of program implementation,
Recycling and Diversion programs available, and other pertinent information.
• Instructional “How-to” Packets – An information packet shall be provided to each
Customer at the start of service under this Agreement and to each new Customer
throughout the Agreement term. This packet shall: describe available services,
including available Recycling and Diversion programs and their benefits; provide
instructions for proper use of the Carts and Bins provided (such as how to place
Carts or other permitted items for Collection, the types of materials to be placed in
each Cart); detail holiday Collection schedules; and provide Billing and Customer
service telephone numbers. This packet will contain updated information on how to
use Containers, when, where and how to place Solid Waste for Collection, and who
to contact with service or Billing questions, and for Bulky Item pickups.
The packet should also clearly indicate what materials, such as syringes and other
HHW, should not be disposed of in these Containers. This brochure shall include
instructions on how Customers should dispose of HHW and Sharps, such as
information on the HHW drop-off facilities, Sharps program, and other available
programs.
• Public Outreach Pieces – Not less than twice per year during each Rate Year at
Contractor’s cost, Contractor shall prepare and distribute to each Customer, either
by mailing or as otherwise dictated by City a public education piece to update
Customers regarding program basics, program changes, holiday schedules and
other service related information. Mailings may promote and explain: all Solid
Waste programs offered by City and Contractor (such as Recycling, Green Waste,
holiday tree, Bulky Item Collections, annual HHW round-up) described in detail;
the environmental, regulatory, and other benefits of participating in Recycling and
waste minimization and reuse in general; how to properly dispose of Household
Hazardous Waste such as syringes, paint, etc.; Collection schedules, including
holiday schedules; Customers service numbers; or other information requested by
City.
March 20, 2013 -74- City of Hermosa Beach
City shall determine the messages to be included in each piece and the format
(brochure, door hanger, other), and shall have final approval over the pieces.
• Article and Press Release Assistance – Contractor shall assist the City in preparing
articles and press releases related to Solid Waste services and environmental issues
upon City request.
• Corrective Action “Red-Tag” Notice – Contractor shall develop a corrective action
notification form, or “Red-Tag” notice, for use in instances where a Customer sets
out inappropriate materials for Collection, that explains the appropriate manner for
Disposal of such items.
• Website – Contractor shall develop and maintain an interactive website to enable
Customers to contact Contractor, and to display holiday schedules, Sharps program
information, proper HHW disposal procedures, which materials are to be placed in
Recycling Containers, and other useful information.
• Twitter Account – Contractor shall maintain a Twitter account for the dissemination
of information regarding environmental and local community news. Contractor
shall offer social media consultation to any Hermosa Beach-based organization.
5.2.3 Contractor Representative
Contractor shall retain on its staff an individual who shall, as part of his or her job
function, routinely visit civic groups, school assemblies and science classes,
homeowners’ associations, Multi-Family complexes and businesses, town hall-type
outreach meetings, to promote and explain the Recycling programs Contractor offers,
promote re-use and Recycling, and participate in demonstrations and civic events.
5.2.4 Community Events
At the direction of City, Contractor shall participate in and promote Recycling and
other Diversion techniques at community events including Earth Day, and other local
activities. Such participation would normally include providing, without cost,
Collection and educational and publicity information promoting the goals of City's
Integrated Solid Waste Management program and give-a-ways promoting waste
reduction and reuse, such as reusable bags.
March 20, 2013 -75- City of Hermosa Beach
If requested by City, Contractor shall conduct community disaster and emergency
preparedness classes for all residents at Contractor’s expense. Contractor will assist
conducting and promoting community recycling drives, partnering with the City, non-
profit organizations, businesses, the Chamber of Commerce and other organizations,
and providing staff, containers, and container transportation for use at the events.
5.2.5 School Outreach
At no additional cost, Contractor shall contact all K-12 public schools in the City of
Hermosa Beach at least once per school year to offer to conduct assemblies, and to
prepare and provide classroom materials (not curriculum), to educate students
regarding Recycling and other Solid Waste-related topics. Materials provided shall be in
sufficient quantities to service all classrooms and students for which materials are
requested, and shall be subject to City approval. Contactor shall provide in-classroom
and on-campus Recycling Containers at no cost to schools or City.
5.2.6 Business Outreach
Contractor shall conduct a program to recognize businesses making positive
environmental efforts and participating in Recycling programs. Awards will be
presented annually at an annual event, Council meeting or award ceremony to be
mutually agreed upon by City and Contactor, Contractor shall provide selected
companies with an award to be mutually agreed upon by City and Contractor.
Contractor will provide business managers with promotional information, flyers and
instructional posters made from recycled paper and labeled “Made from Recycled
Paper” to implement a comprehensive waste reduction and recycling program,
including information on what cannot be placed in the recycling container (i.e.: HHW).
Contractor shall develop a comprehensive program to promote the following:
• Reduce solid waste disposal and promote recycling;
• Become energy and water efficient;
• Purchase products that are less harmful to human health and the environment;
• Minimize pollution contributions;
• Help improve indoor air quality and reduce smog formation; and,
March 20, 2013 -76- City of Hermosa Beach
• Educate businesses and their customers and employees about green business
practices.
Contractor shall provide initial and on-going consultation and support to businesses
who request it to assist in the development and continuation of their business’ waste
reduction and recycling programs.
5.2.7 Multi-Family Outreach
Contractor will provide all property managers and Residents with Bin service with
Recycling program guidelines, posters to be placed in laundry rooms,
Refuse/Recyclable Container enclosures and other community areas at each building,
and other outreach materials tailored to Multi-Family Bin Customer service. When
contacting Multi-Family Customer building owner or property manager in accordance
with Section 4.2.2, Contractor shall provide educational materials, and offer training to
owner/manager in how to work with tenants to Recycle. Contractor shall provide each
building owner and property manager with welcome packets for owner/manager to
provide to each new resident upon move-in; packets will include information on what
should be placed in the recyclables containers.
5.2.8 Facility Tours
Upon thirty (30) days’ notice, Contractor shall provide City Customers and
organizations tours of its Recycling and other Solid Waste facilities at no cost to City,
Customers or organizations.
Such tours shall not unreasonably disrupt facility operation. City shall not be charged
for labor, overhead, overtime, or any other costs associated with such tours. As part of
such tours, Contractor shall distribute an educational brochure, printed on recycled
paper, on conservation, Recycling, and general Solid Waste management programs.
5.2.9 Free Mailing of City Materials
Contractor will include in its Billing statements, at no charge to City, a City-generated
semi-annual waste and recycling insert, and/or any other mailing inserts provided by
City. Such material may be included on a quarterly basis at City’s request. These
mailings are in addition to any other Contractor public education and distribution
requirements under this Agreement.
March 20, 2013 -77- City of Hermosa Beach
5.2.10 Mighty Mike Mascot
Contractor shall provide its Mighty Mike mascot truck at City-sponsored events at no
additional charge for community events. Truck should be requested by the City 30 days
in advance from Contractor’s Route Supervisor, Operations Manager or General
Manager, and the truck will be tailored to fit the theme of the event. Contractor shall be
responsible for delivery, display and demonstration of the vehicle throughout the
course of the events, removal, and any other associated costs of providing this truck for
such events.
5.2.11 Presentations to City Council
Contractor, on request, shall present to the City Council updates on changing Solid
Waste-related regulations and technologies and their potential impact on the City.
5.2.12 Guest Speaker and Writing Assistance
City may require Contractor to provide guest speakers at community events and
assistance with drafting written materials, such as articles and press releases, for Solid
Waste-related topics.
5.3 Waste Generation/Characterization Studies
Contractor acknowledges that City must perform Solid Waste generation and Disposal
characterization studies periodically to comply with the requirements of AB 939.
Contractor agrees to participate and cooperate with City and its agents and to
accomplish studies and data collection and prepare reports, as needed and directed by
City, to determine weights and volumes of Solid Waste Collected and characterize Solid
Waste generated, disposed, transformed, diverted or otherwise handled/processed, by
Customer type (Single Family, Multi-Family, Commercial), to satisfy the requirements
of AB 939 and the City’s sustainability and environmental objectives. Contractor will at
its sole expense conduct such a waste generation and characterization study upon
request of City, but not more than once every two (2) years.
5.4 Community Support
Contractor shall support the following events:
Sunset Concerts – through annual sponsorship
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Fiesta Hermosa – through annual sponsorship and through providing employee
volunteers at event
Hermosa Beach Murals Project – Corporate membership contribution of $1,000
Hermosa Beach Education Foundation – Contractor shall match contributions to this
foundation made by any Contractor employee, provide four $500 scholarships per
year, and provide volunteer hours for foundation events.
Hermosa Beach Historical Society – Business membership of $50
Hermosa Beach Sister Cities – Corporate membership of $250
Hermosa Beach Friends of the Library – Annual donation of $500
Hermosa Beach Friends of the Park – Annual donation of $500
Other non-profit organizations – Additional $10,000 (funding or in-kind services) to
be distributed to organizations as directed by the City.
5.6 Neighborhood Safety Watch
Contractor shall specially train drivers to recognize and report potentially dangerous,
criminal, unusual or suspicious situations to local law enforcement.
March 20, 2013 -79- City of Hermosa Beach
ARTICLE 6
CONTRACTOR COMPENSATION AND RATES
6.1 General
The maximum rates set forth in Exhibit 2, and as more fully defined as Contractor
Compensation in this Article, shall be the maximum amount that Contractor may
charge Customers, as full, entire and complete compensation due pursuant to this
Agreement for all labor, equipment, materials and supplies, City fees, taxes, insurance,
bonds, letters of credit, overhead, Disposal, transfer, profit and all other things
necessary to perform all the services required by this Agreement in the manner and at
the times prescribed. Contractor shall impose no other charges for services provided to
Customers unless approved by the City Manager.
6.2 Initial Rates
The maximum rates that Contractor may charge Customers from July 1, 2013 through
June 30, 2014, shall not exceed the maximum rates set forth in Exhibit 2.
6.3 Schedule of Future Adjustments
6.3.1 Request Submittal
Beginning with the Rate Year starting July 1, 2014 and ending on June 30, 2015, and for
all subsequent Rate Years, Contractor may request an annual adjustment to the
maximum rates shown in Exhibit 2. The Contractor shall submit its request in writing,
to be received by City in person or via certified mail, by the preceding March 1, and
shall be based on the method of adjustment described in Section 6.4. Failure to submit a
written request by March 1 shall result in Contractor waiving the right to request such
an increase for the subsequent Rate Year.
6.3.2 Approval Process
Annual adjustment to the maximum rates calculated in accordance with Section 6.4 is
subject to the approval of the City Manager, with any other adjustments subject to
approval of City Council. If a rate adjustment requested per this Section 6.3 is
determined by the City to be accurately calculated in accordance with Agreement
March 20, 2013 -80- City of Hermosa Beach
procedures, and would otherwise have been approved by the City Council, but is
prevented from implementation due to a protest under Proposition 218, then Contractor
is permitted to terminate this Agreement upon 24-month written notice to City, but
shall not be entitled to compensation from City or Customers for lost revenue due to the
Proposition 218 protest.
6.4 Method of Adjustments
6.4.1 General
Pursuant to Section 6.3, Contractor may request an adjustment to the maximum rates
according to the method described below, subject to review and approval of City. All
future adjustments approved under Sections 6.3 and 6.4 are to be effective July 1. (Note
that the following rate adjustment formulas shall apply to the rates net of AB 939 fee, as
AB 939 fees are adjusted in accordance with Section 3.6.)
6.4.2 Cost Components for Rate Adjustment Indices
The approved Company Compensation consists of the following cost component
categories. Each cost component may be adjusted by the change in the corresponding
index below. See Section 6.4.3 for detailed Company Compensation adjustment
procedures.
March 20, 2013 -81- City of Hermosa Beach
(1) If an index is discontinued, an alternative index must be approved by the City
Manager.
6.4.3 Rate Adjustment Steps
Cart, Can, and Bin Rates
Bin, Can, and Cart rates will be adjusted using the cost component weightings
identified above for Bin, Can, and Cart rates as described below. See Exhibit 3A.
Step One – Calculate the percentage increase or decrease in each index listed in Section
6.4.2. The increase or decrease in the published indices for labor, fuel, equipment,
disposal and all other (CPI) will be the change in the average annual published index
between the 12-months ended the September prior to the Rate Year anniversary date
and prior 12-month average (See Exhibit 3C).
Step Two – The first rate adjustment cost components as a percentage of total costs are
provided in Section 6.4.2 above, with subsequent components calculated in Step Four of
the rate adjustment. For Step Two of each subsequent rate adjustment, use the cost
components recalculated in Step Four during the previous rate adjustment.
Bin/Cart/
Can/COD
Roll-Off Box
Pull Rate
Labor 25% 41%
Employment Cost Index CIU20100005200000I, Total
compensation, Private industry, Index number, Transportation
and material moving
Fuel 5% 18%
Producer Price Index WPU 0531, Not seasonally adjusted,
Fuels and related products and power, natural gas
Equipment 13% 13%
Producer Price Index, PCU336120336120, Heavy duty truck
manufacturing
Processing/
Disposal 27%n/a
Consumer Price Index for All Urban Consumers
(CUUR0000SA0L1E), all items less food and energy index –
U.S. city average or 5%, whichever is lower
All Other 30% 28%
Consumer Price Index for All Urban Consumers
(CUUR0000SA0L1E), all items less food and energy index –
U.S. city average
Total 100% 100%
Rate Adjustment Factor (1)Cost Category
Initial
Weightings
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Multiply the percentage changes for each rate adjustment component by that
component’s weighting and add these resulting percentages together to get the total
weighted change to the rates. If this percentage change exceeds 5%, the change shall be
capped at 5%.
Step Three – Multiply the total weighted percent change from Step Two by the existing
Customer rates to calculate the increase or decrease to the maximum rates. Add the rate
increase or decrease to the existing rates to derive the newly adjusted rates.
Step Four – Recalculate weightings for the following year based upon these changes.
“Pull Plus Dump” Roll-Off Box Rates
Roll-Off Box pull rates (excluding disposal-inclusive COD rates) will be adjusted using
the same methodology above, with the weightings identified above for Roll-Off Pulls.
The 5% cap on annual increases as described in Step 2 applies as well. The per ton Roll-
Off Box Refuse Disposal rate shall adjust based upon the change in the disposal
component of the rates (per the rate adjustment factor in Section 6.4.2). See Exhibit 3B.
6.4.4 Green Waste Rate Adjustment Upon Closure of Puente Hills
The Residential Green Waste Cart rates for services provided under Section 4.3.1 shall
increase by $0.30 per Cart per month upon the closure of Puente Hills Landfill,
provided Contractor then transports material Collected on the Green Waste Cart route
to Company’s American Organics facility in Victorville for composting. At this point,
Food Waste will be permitted to be added to the Green Waste Carts for composting at
no additional cost. This increase is the only compensation adjustment granted for the
landfill closure and/or use of an alternative Green Waste facility.
6.5 Extraordinary Adjustments
Contractor may request an adjustment to maximum rates in the event of extraordinary
changes in the cost of providing service under this Agreement. Extraordinary rate
adjustments may be requested no more than once per year. Reasons for such
extraordinary rate adjustment requests shall not include changes in Recyclable Material
or Green Waste tipping fees or processing costs, changes in transformation costs,
changes in the market value of Recyclables from the values assumed in Contractor's
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Proposal, inaccurate estimates by the Contractor of its proposed cost of operations,
unionization of Contractor’s work force, or change in wage rates or employee benefits.
Contractor may request an extraordinary adjustment based upon changes in a direct per
ton fee assessed at the Disposal Site by federal, state or local regulatory agencies after
the Effective Date. Extraordinary rate adjustments shall only be effective after approval
by City Council and may not be applied retroactively. Should any such adjustment
require a Proposition 218 hearing, Contractor shall bear all costs.
For each request for an adjustment to the maximum rates that Contractor may charge
Customers brought pursuant to this section, Contractor shall prepare a schedule
documenting the extraordinary costs. Such request shall be prepared in a form
acceptable to City with support for assumptions made by Contractor in preparing the
estimate. Contractor shall also submit a schedule showing how its total costs and total
revenues have changed over the past three (3) years for the services provided under this
Agreement.
City may request a copy of the Contractor’s annual financial statements in connection
with the City’s review of Contractor’s rate adjustment request. City shall review the
Contractor’s request and, in City’s sole judgment and absolute, unfettered discretion,
make the final determination as to whether an adjustment to the maximum rates will be
made, and, if an adjustment is permitted, the appropriate amount of the adjustment.
City may consider increases or decreases in the Contractor’s total revenues and total
cost of services when reviewing an extraordinary rate adjustment request.
6.6 Redelivery/Return Trip Fee
Contractor may charge a fee, per the approved rate schedule, in the event that
Contractor arrives on time for a scheduled Collection of Bins or Roll-off Boxes, is
impeded from Collection due to Container being blocked or otherwise unable to be
Collected due to issues within the Customer’s control, and Contractor must return a
second time for Collection. Charge may be assessed for the trip, not per Bin or Roll-off
Box, in the event of a Customer with multiple Bins or Roll-off Boxes. In event of dispute
between Contractor and Customer over application of this fee, City Manager shall
resolve the dispute.
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6.7 Customer Billing and Contractor Compensation
6.7.1 Residential Customers Receiving Individual-Unit Service
Contractor shall Bill individually-serviced Residential Customers quarterly, no sooner
than the first day of the quarter for which services are being Billed. Contractor assumes
the risk of non-payment.
6.7.2 Permanent Bin and Roll-Off Box Customers
Contactor shall Bill permanent Bin and Roll-Off Box Customers monthly, no sooner
than the first day of the month for which service is being Billed, with payment due no
sooner than thirty (30) days after the invoice date. Contractor assumes the risk of non-
payment by Bin Customers.
6.7.3 Temporary Services Billing
Contractor shall Bill for temporary Roll-off Box and Bin services, and other special
charges, as permitted in Exhibit 2. For established Commercial accounts, Contractor
shall Bill monthly, no sooner than the first day of service, and require payment no
sooner than thirty (30) days from the start of the service period Billed for.
For Customers without an established, on-going service accounts, Contractor will
accept major credit cards for payment. Such Customers who do not use credit cards
may be required by the Contractor to post a security deposit or to pay on a “Cash on
Delivery” (C.O.D.) basis. Any unused portion of a security deposit will be refunded to
the Customer within five (5) business days of the termination of service.
6.7.4 Contractor’s Invoices
All Bills must include service description, including Container size, frequency of
service, any special services (such as scout or push-out service), and period billed for.
City must approve Contractor Billings as to content and format of invoice. All Bills must
carry a due date, not “due upon receipt.” Bills will not separately itemize City fees,
surcharges, disposal components or other breakdown of rates without advance written
approval from City. Bills shall include Contractor’s telephone number for Billing and
service inquiries.
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6.7.5 Billing Disputes
If any Customer disputes a Billing statement provided by Contractor, Contractor shall
provide notice thereof to the City Manager, with a copy of the Billing invoice and the
nature of the dispute (including copies of any correspondence from the Customer).
Contractor shall use its best efforts to resolve such disputes within seven (7) days of
receipt of notice from the Customer of such dispute. If such dispute cannot be mutually
resolved by the Contractor and the Customer within such seven (7) day period, the
dispute will be submitted to the City Manager for binding dispute resolution.
Contractor acknowledges that the determination of the City Manager relating to such
dispute shall be final and un-appealable.
6.7.6 Delinquent Accounts
Contractor shall be responsible for collecting unpaid Customer Billings, subject to
limitations under this section. City will assist the Contractor with collections by putting
delinquencies on the County property tax roll after the delinquency notes have been
delivered, but is not liable for any bad debt.
Residential Cart/Can Service
For late payments, Contractor shall follow procedures below:
1. The first delinquency notice may be sent with the subsequent quarterly Billing, with
a copy sent to the City Manager. A 10% late payment fee may be added to the
outstanding, late balance.
2. The second delinquency notice may be sent no sooner than thirty (30) days
following the first notice, with a copy sent to the City Manager. A second 10% late
payment fee may be added to the outstanding, late balance.
Bin, Commercial Cart/Can and Roll-Off Box Service
1. The first delinquency notice may be sent with the subsequent monthly Billing, with
a copy to the City Manager. A 10% late payment fee may be added to the
outstanding, late balance.
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2. The second delinquency notice may be sent thirty (30) days after the first, warning
that service may be suspended, with a copy to the City Manager. A second 10% late
payment fee may be added to the outstanding, late balance.
3. Anytime following the second delinquency notice, Contractor shall send a notice
warning that service will be suspended within seven (7) days, with copy to City
Manager. Contractor may suspend service after seven (7) days with written City
approval.
City may prohibit suspension of service to Residential Cart/Can Customers, and may
request that service be continued or resumed for delinquent Residential Bin Customers
on a case-by-case basis due to code enforcement issues; in such cases, City shall not be
liable to Contractor for service costs not recovered by Contractor.
6.7.7 Customer Billing Adjustments
Should Contractor determine that Contractor has under-billed a Customer, or
Customers, Contractor may back-Bill for no more than six (6) months. If it is determined
by the City Manager that the under-billing was entirely due to an error or omission on
the part of the impacted Customer, Contractor may request authority from the City
Manager to back-bill longer than six months. Reimbursements to Customers for
overbilling are not limited.
If Contractor Bills Customers for any service charges not on the City-approved rate
schedule, or not otherwise approved in writing by the City, such charges shall be
refunded to Customers at City request.
6.7.8 Exemption from Service
Residents may request a temporary exemption from service due to non-occupancy,
construction, documentation of self-hauled Disposal, or other reasons as set forth in the
Hermosa Beach Municipal Code. Contractor shall be responsible for administering
exemption procedures, pursuant to the requirements in the Hermosa Beach Municipal
Code. City may provide or revise Contractor guidelines to exempt properties from
receiving, and paying Contractor for, Solid Waste Collection service. Exempt properties
may include vacant or unoccupied properties, or properties in which owners can
document alternative means of self-haul Disposal.
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6.7.9 Active Military Rate Reductions
Contractor shall provide a 25% rate reduction to monthly Residential Cart rates for
active members of the military. As active military may be stationed away from home for
periods of time, this rate reduction would apply to the property so long as the military
member maintains the property as his or her permanent residence. The City Manager
shall make the final determination as to permanent residence status based on evidence
provided by person requesting discount
6.7.10 Senior Low-Income Rate Reduction
Contractor shall provide a 10% rate reduction to seniors sixty-two years of age or older
that meet the criteria for low-income rate reductions offered by local utility companies,
including California Alternative Rates for Energy, or CARE, and meet the following
criteria. Qualifying Customer shall subscribe to Cart Collection service with Refuse Cart
sizes of 35- to 96-gallons. (The 20-gallon Refuse Cart service rate is considered a reduced
rate without further reduction.) Qualifying Customer shall be the head of the household
with the Solid Waste Collection account in his/her name and shall reside in the
applicable home. The discount is not applicable to Landlords or Bin Customers.
Contractor shall be solely responsible for administering this rate reduction program. If
Parties dispute the applicability of the rate reduction, the City Manager may, but is not
obligated to, make a final determination as to applicability.
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ARTICLE 7
REVIEW OF SERVICES AND PERFORMANCE
7.1 Performance Review Meeting
City may hold a meeting or a public hearing annually to review Contractor’s Solid
Waste Collection efforts, source reduction, processing and other Diversion services and
overall performance under this Agreement (the “Solid Waste Services and Performance
Review Meeting”). The purpose of the Solid Waste Services and Performance Review
Meeting is to provide for a discussion and review of technological, economic, and
regulatory changes in Collection, source reduction, Recycling, processing and Disposal
to achieve a continuing, advanced Solid Waste Collection, source reduction and
Recycling and Disposal system; and to ensure services are being provided by
Contractor with adequate quality, effectiveness and economy, and in full compliance
with the terms of this Agreement. Topics for discussion and review at the Solid Waste
Services and Performance Review Meeting shall include, but shall not be limited to,
services provided, feasibility of providing new services, application of new
technologies, Customer complaints, amendments to this Agreement, developments in
the law, new initiatives for meeting or exceeding AB 939's goals, regulatory constraints,
results of route audits, and Contractor performance. City and Contractor may each
select additional topics for discussion at any Solid Waste Services and Performance
Review Meeting.
City shall notify Contractor of its intent to hold a Solid Waste Services and Performance
Review Meeting at least sixty (60) days in advance thereof. Thirty (30) days after
receiving notice from City of a Solid Waste Services and Performance Review Meeting,
Contractor shall submit a report to City which may contain such information as it
wished to have considered, and shall contain the following:
a) Current Diversion rates and a report on Contractor’s outreach activities for the
past year.
b) Recommended changes and/or new services to improve City's ability to meet
waste diversion goals and to contain costs and minimize impacts on rates. A
specific plan for compliance with State diversion goals shall be included.
c) Any specific plans for provision of new or changed services by Contractor.
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The reports required by this Agreement regarding Customer complaints shall be used
as one basis for review of Contractor’s performance, and Contractor may submit other
relevant performance information and reports for consideration at the Solid Waste
Services and Performance Review Meeting. In addition to the above, City may request
Contractor to submit any other specific information relating to its performance for
consideration at the Solid Waste Services and Performance Review Meeting, and any
Customer may submit comments or complaints during or before the Meeting, either
orally or in writing. Contractor shall be present at and participate in the Solid Waste
Services and Performance Review Meeting.
As a result of its findings following any Solid Waste Services and Performance Review
Meeting, City may require Contractor to provide expanded or new services within a
reasonable time and City may direct or take corrective actions for any performance
inadequacies (although nothing contained in this provision should be construed as
requiring City to hold a Solid Waste Services and Performance Review Meeting in order
to enforce any rights or remedies it has pursuant to the terms hereof.) Should City
require expanded or new services as a remedy for Contractor’s failure to perform its
obligations hereunder, no additional compensation shall be due for such services.
Otherwise, any new or expanded services required of Contractor shall be subject to the
provisions of Section 2.10.
7.2 Performance Satisfaction Survey
If requested by the City, Contractor will create and conduct a survey at Contractor’s
expense in preparation for any Solid Waste Services and Performance Review Meeting
held pursuant to Section 7.1. City shall notify Contractor of its desire for such a survey
at least ninety (90) days in advance of the Solid Waste Services and Performance Review
Meeting. The purpose of the survey is to determine Customer satisfaction with current
Collection services and Customer service provided by Contractor. The Survey will be
distributed to a minimum of five percent (5%) of the Residential Customers and ten
percent (10%) of the Commercial Customers, selected at random. City may instruct
Contractor to send out separate Single Family and Multi-Family/Commercial surveys.
Contractor shall obtain City’s approval of each survey’s content, format, and mailing
list prior to its distribution. City may require that Contractor have Customer responses
to the survey returned directly to City. The survey results shall be made available to
the City thirty (30) days prior to the Solid Waste Services and Performance Review
Meeting.
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7.3 Route Audit
Once during the first year, and thereafter at City request (but not more frequently than
once per year), Contractor shall conduct an audit of its Residential and/or Commercial
Collection routes in the City. City may use information from the audit to develop a
request for proposals for a new service provider. City may instruct Contractor when to
conduct the audit in order for the results to be available for use in preparation of a
request for proposals or for other City uses. City may also instruct Contractor to
conduct an audit at a time that would produce the most accurate Customer service
information for a new service provider to use in establishing service with Customers.
In setting these audit dates, City will establish due dates for Contractor providing
routing and account information, and later, the report, to City.
The route audit, at minimum, shall consist of an independent physical observation by
person(s) other than the route driver of each Customer in City. This person(s) is to be
approved in advance by City. The route audit information shall include, as a minimum,
the following information for each account:
For Residential Cart Customers (Residential Route Audit):
Route number;
Truck number;
Number and size of Carts by waste stream (Refuse, Recycling, Green Waste);
Service address; and,
Cart condition.
For Residential Bin, Commercial Bin and Cart, and permanent Roll-off Customers
(Commercial Route Audit):
Route number;
Truck number;
Account name;
Account number;
Account service address;
Account type (Residential, Commercial, Roll-off);
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Service level per Contractor Billing system (quantity, size, frequency);
Observed Containers (quantity and size).
Container condition;
Proper signage; and,
Graffiti.
Within thirty (30) days after the completion of the route audit, Contractor shall submit
to City a report summarizing the results of the audit. This summary shall include:
Identification of the routes;
Route map;
Truck numbers;
Number of accounts, by route and in total (Residential, Commercial and Roll-off
Box);
Confirmation that all routes are dedicated exclusively to City Customers, or that the
tonnage allocation methodology has been approved by the City;
Number and type of exceptions observed;
Total monthly service charge (Residential, Commercial and Roll-off Box), pre-audit;
and,
Total monthly service charge (Residential, Commercial and Roll-off Box), post-audit
(subsequent to corrections of identified exceptions).
The report shall include a description of the procedures followed to complete the route
audit. This description shall include the names and titles of those supervising the route
audits and the names and titles of those performing the observations.
The report shall also include a description of the changes and Contractor’s plans to
resolve the exceptions. The results of the audit, and supporting back-up data, shall be
available for review by City or its representative and shall be made available in an
electronic or printed format.
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ARTICLE 8
RECORDS, REPORTS AND INFORMATION REQUIREMENTS
8.1 General
Contractor shall maintain such accounting, statistical and other records related to its
performance under this Agreement as shall be necessary to develop the financial
statements and other reports required by this Agreement. Also, Contractor agrees to
conduct data collection, information and record keeping, and reporting activities
needed to comply with applicable laws and regulations, to meet the reporting and Solid
Waste program management needs of City, and to evaluate progress on meeting the
City’s sustainability and environmental objectives. To this extent, such requirements set
out in this and other articles of this Agreement shall not be considered limiting or
necessarily complete. In particular, this article is intended to only highlight the general
nature of records and reports and is not meant to define exactly what the records and
reports are to be and their content. Further, with the written direction or approval of
City, the records and reports to be maintained and provided by Contractor in
accordance with this and other Articles of the Agreement shall be adjusted in number,
format, or frequency.
8.2 Records
8.2.1 General
Contractor shall maintain records required to conduct its operations, to support
requests it may make to City, and to respond to requests from City in the conduct of
City business. Adequate record security shall be maintained to preserve records from
events that can be reasonably anticipated such as a fire, theft and earthquake.
Electronically maintained data/records shall be protected and backed up to the
satisfaction of the City. All records shall be maintained for five (5) years, and shall
continue to be available for five (5) years after the expiration of this Agreement, except
as otherwise provided in this Agreement. After minimum holding periods are met,
Contractor will notify City ninety (90) days before destroying records.
Contractor agrees that the records of any and all companies conducting operations
addressed in the Agreement shall be provided or made available to City and its official
March 20, 2013 -93- City of Hermosa Beach
representatives during normal business hours. Account histories shall be accessible to
the City by computer for a minimum of five (5) years. City may review or utilize any of
the records described in this section. Such records include, but are not limited to,
financial, Solid Waste, CERCLA and Disposal records.
8.2.2 Financial Records
Contractor shall maintain financial records relating to its operations pursuant to this
Agreement separate and segregated from such records relating to its other operations.
Contractor shall maintain at least the following records:
• Audited financial statements for Contractor or, if a guarantee was provided, for the
parent company guarantor as a whole;
• Financial statements (compiled, reviewed or audited) of revenue and expense for
this Agreement segregated from the other operations of Contractor (including
without limitation those operations of Contractor in City and surrounding
jurisdictions which are not covered by this Agreement), including a description of
segregation methodology; and,
• Complete descriptions of related party transactions (corporate and/or regional
management fees, intercompany profits from transfer, processing or Disposal
operations).
8.2.3 Solid Waste Records
Contractor shall maintain and make available to the City upon request the following
records relating to its operations pursuant to this Agreement:
a) Customer services and Billing/City payment records;
b) Records of tons Collected, processed, diverted and Disposed by waste stream
(Refuse, Recycling and Green Waste), by Customer type (Cart/Can, Residential
Bin, Commercial and Roll-off Box), and the Facilities (Transfer Station, MRF, or
landfill) where such material was taken (Residential Bin versus Commercial Bin
tonnage may be estimated based upon Container distribution or other method
approved by City);
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c) Quantity of Recyclable Materials recovered by material type, as well as quantity
of material diverted from landfills in compliance with AB 939;
d) Bulky Item and special event tonnages, including tons disposed and diverted;
e) Routes;
f) Facilities, equipment and personnel used;
g) Facilities and equipment operations, maintenance and repair;
h) Number and type of Refuse, Recycling and Green Waste Containers in service by
container type (Cart, Can, Bin, Roll-Off Box) and size;
i) Complaints; and,
j) Missed pickups.
8.2.4 CERCLA Defense and Disposal Records
The City views the ability to defend against CERCLA, State Hazardous Substance Law,
and related litigation as a matter of great importance. For this reason, the City regards
the ability to prove where Solid Waste Collected in the City was taken for Disposal, as
well as where it was not taken, to be matters of concern. The Contractor shall maintain
data retention and preservation systems that can establish where Solid Waste Collected
in the City was landfilled (and therefore establish where it was not landfilled) and
provide a copy of disposal reports for twenty-five (25) years and the other reports
required in Section 8.2.3 for five (5) years after the term during which Collection
services are to be provided pursuant to this Agreement, or to provide copies of such
records to the City. Contractor shall continue to retain records in accordance with
Section 8.2.3 for five (5) years, and disposal records for twenty-five (25) years, after the
term during which Collection services are to be provided pursuant to this Agreement.
Contractor agrees to notify the City’s Risk Manager and the City Attorney at least
ninety (90) days before destroying such records. This provision shall survive the
expiration of the period during which Collection services are to be provided under this
Agreement.
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8.2.5 Other Programs' Records
Records for other programs shall be tailored to specific needs. In general, they shall
include:
a) Plans, tasks, and milestones; and,
b) Accomplishments in terms such as dates, activities conducted and numbers of
participants and responses; and,
c) Records relating to programs or other activities undertaken by Contractor
pursuant to the Agreement that may help City to complete reporting related to
the City’s sustainability and environmental objectives.
8.2.6 Audit
City may conduct an audit of Contractor at any time. The scope of the audit and
auditing party will be determined by City, and the scope may include, but is not limited
to, compliance with terms of this Agreement, Customer service levels and Billing, fee
payments, Gross Receipts, tonnage and verification of Diversion rate.
Contractor will fund biennial audits. The first hauler-funded audit, to be performed
following the 2014 fiscal year, will be based on the Contractor’s reports and records for
fiscal year 2013/14. Contractor-funded audits will be performed every other year
thereafter. Contractor will reimburse to the City the cost of such audits up to $80,000
for the first audit, and up to $50,000 for each subsequent biennial audit in 2014 dollars.
The $50,000 amount in subsequent years shall be increased annually by the change in
CPI identified in Section 6.4 as the change to the “all other” component.
Should an audit conducted or authorized by the City disclose that fees payable by
Contractor were underpaid by three percent (3%) or more, that tonnage was
misreported by three percent (3%) or more, or that more than three percent (3%) of the
Customers were inaccurately Billed based on the auditor’s sampling for the period
under review, City may expand the scope of the audit and recover additional audit
costs from the Contractor.
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8.2.7 Payments and Refunds
Should an audit disclose that fees payable by the Contractor were underpaid or that
Customers were overcharged for the period under review, Contractor shall pay to City
any underpayment of fees and/or refund to Contractor's Customers or to City, as
directed by City, any overcharges within thirty (30) days following the date of the audit;
reimbursement to City or Customers for underpayments and overcharges may be
limited to three (3) years. Contractor credit for overpayment of City fees shall be limited
to three (3) years. Contractor shall pay interest to the City for any underpayment or
overcharges at an annual rate of twelve percent (12%). Undercharges shall not be billed
in arrears for more than six (6) months of service, with any remaining undercharges
absorbed by Contractor. Should an audit disclose that fees were overpaid, City may
credit such amounts against future fees payable by Contractor or may select another
method of reimbursement.
8.3 Reports
8.3.1 Report Formats and Schedule
Records shall be maintained in forms and by methods that facilitate flexible use of data
contained in them to structure reports, as needed. Contractor may propose report
formats that are responsive to the objectives and audiences for each report. The format
of each report shall be approved by City. In addition to submitting all reports on paper,
Contractor agrees to submit all reports in an electronic format approved by City,
compatible with City’s software/computers at no additional charge.
Reports shall be submitted within thirty (30) calendar days after the end of the
reporting period. Annual reports for which a date is not otherwise specified in this
Agreement shall be submitted within thirty (30) calendar days after the end of the fiscal
year. If requested, Contractor’s complaint summary, described in Section 5.1.2, shall be
sent to the City Manager within five (5) business days of request.
All reports shall be submitted to:
City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
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8.3.2 Monthly Reports
The information listed below shall be the minimum reported:
a) Solid Waste Collected by Contractor, sorted by type of Solid Waste Collected and
diverted (Refuse, Recycling and Green Waste) in tons (including contamination
and Diversion rates for each waste stream and Customer type), Customer type
(Cart/Can, Bin and Roll-off Box) and the Facilities where the tons were
processed or Disposed.
b) Warning notices issued for contaminated Refuse, Recyclable Materials and Green
Waste Containers.
c) Narrative summary of problems encountered and actions taken with
recommendations for City, as appropriate.
d) Description of Contractor outreach activities and copies of promotional and
public education materials sent during the month.
e) Other information or reports that City may reasonably request or require.
Note: Monthly fee payment statement supporting calculation of monthly fees due per
Article 3 shall be submitted separately, accompanying the fee payment.
8.3.3 Annual Report
The annual report shall include:
a) A summary of the number of Containers in service as of December 31 by size
(number of gallons, number of yards), sector (Residential Cart, Residential Can,
Commercial Cart, Commercial Can, Residential Bin, Commercial Bin and Roll-off
Box), service frequency, and type of service (Refuse, Recycling and Green Waste).
Identify which Containers represent free City services.
b) Records of tons Collected, processed, diverted and disposed by waste stream
(Refuse, Recycling and Green Waste), by Customer type (Cart/Can, Bin and Roll-
off Box).
c) Number of routes and route hours per day by type of service as of June 30.
d) General information about the Contractor and its most recent annual report.
e) Other information or reports that City may reasonably request or require.
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f) Gross annual Billings by service sector (Cart/Can, Bin and Roll-off Box).
8.3.4 Financial Report
The City may, at City’s option, request and be provided with Contractor's financial
reports/statements for the most recently completed fiscal year in connection with any
audit, extraordinary rate adjustment request, or verification of other information
required under this Agreement.
The financial statements and footnotes shall be prepared in accordance with Generally
Accepted Accounting Principles (“GAAP”) and audited, in accordance with Generally
Accepted Auditing Standards (“GAAS”), by a certified public accountant (“CPA”)
licensed (in good standing) to practice public accounting in the State of California as
determined by the State of California Department of Consumer Affairs Board of
Accountancy. The cost of preparation of the financial statements and audit shall be
borne by Contractor as a direct cost of service.
In addition to the above audited financial statements, Contractor shall provide to City
the supplemental schedule of results of operations in the City on a compiled basis. The
supplemental schedule will show Contractor’s specific revenues and expenses in
connection with the operations provided for in this Agreement, separated from
operations in other geographical areas. The supplemental schedule need not be audited
and may be internally prepared; however, the total results of Contractor’s operations
per the supplemental schedule must agree to the audited financial statements.
8.4 Reporting Adverse Information
Contractor shall provide City two (2) copies (one to the City Manager, one to the City
Attorney) of all reports, pleadings, applications, notifications, notices of violation,
communications or other material relating in any way to Contractor’s performance of
services pursuant to this Agreement, submitted by Contractor to, or received by
Contractor from, the United States or California Environmental Protection Agency,
CalRecycle, the Securities and Exchange Commission or any other federal, state or local
agency, including any federal or state court. Copies shall be submitted to City within
thirty (30) days of receipt by Contractor, or sooner if reasonably apparent that to do so
is materially relevant; any responses by Contractor shall be submitted to City
simultaneously with Contractor’s filing or submission of such matters with said
agencies. Contractor’s routine correspondence to said agencies need not be routinely
March 20, 2013 -99- City of Hermosa Beach
submitted to City, but shall be made available to City promptly upon City’s written
request.
8.5 Right to Inspect Records
City shall have the right to inspect or review the specific documents or records required
expressly or by inference pursuant to this Agreement, or any other similar records or
reports of Contractor or its Affiliates that City shall deem, in its sole discretion,
necessary to evaluate annual reports, and Contractor's performance provided for in this
Agreement. Contractor shall make all records and documents to be reviewed and
inspected by City as a part of any audit or other record review conducted by City,
available for City’s review, inspection and copying within five (5) days of receiving
written notice from City requesting the same.
8.6 Failure to Report
The refusal or failure of Contractor to file any required reports, or to provide required
information to City, or the inclusion of any materially false or misleading statement or
representation by Contractor in such report shall be deemed a material breach of the
Agreement as described in Section 11.1 and shall subject Contractor to all remedies
which are available to the City under Agreement or otherwise.
March 20, 2013 -100- City of Hermosa Beach
ARTICLE 9
INDEMNIFICATION, INSURANCE AND BOND
9.1 Defense of Agreement
Contractor agrees to, and shall timely, take all actions that are reasonably necessary to
defend the validity and enforceability of this Agreement and shall pay all costs related
to such defense. Contractor shall defend, indemnify, protect and hold harmless, the
City, its officers, agents and employees from any and all claims, actions or proceedings
to attack, set aside, void, annul or seek monetary damages resulting from an approval
by the City of this Agreement. The City shall promptly notify Contractor of any such
claim, action, or proceeding. The City and Contractor shall meet in good faith in an
effort to come to a mutual agreement for a joint defense; provided that the City shall be
entitled to select legal counsel of its choice to conduct the defense if an agreement
cannot be reached. Contractor’s obligations to pay all costs, defend, indemnify, protect
and hold harmless under this section shall not be altered in the event City retains
separate counsel and shall also include reimbursement to City for time spent by its in-
house City attorneys responding to the litigation.
9.2 Indemnification
Contractor hereby agrees to and shall indemnify and hold harmless City, its elected and
appointed boards, commissions, officers, employees, consultants and agents
(collectively, “Indemnitees”) from and against any and all loss, liability, penalty,
forfeiture, claim, demand, action, proceeding or suit in law or equity of any and every
kind and description (including, but not limited to, injury to and death of any Person
and damage to property, or for contribution or indemnity claimed by third parties)
arising or resulting from and in any way connected with (1) the negligence or willful
misconduct of Contractor, its officers, employees, agents, contractors and/or
subcontractors in performing services under this Agreement; (2) the failure of
Contractor, its officers, employees, agents, contractors and/or subcontractors to comply
in all respects with the provisions of this Agreement, applicable laws (including,
without limitation, the Environmental Laws), ordinances and regulations, and/or
applicable permits and licenses; (3) the acts of Contractor, its officers, employees,
agents, contractors and/or subcontractors in performing services under this Agreement
March 20, 2013 -101- City of Hermosa Beach
for which strict liability is imposed by law (including, without limitation, the
Environmental Laws). The foregoing indemnity shall apply regardless of whether such
loss, liability, penalty, forfeiture, claim, demand, action, proceeding, suit, injury, death
or damage is also caused in part by any of the Indemnitees’ negligence, but shall not
extend to matters resulting from the Indemnitees’ sole negligence, or willful
misconduct. Contractor further agrees to and shall, upon demand of City, at
Contractor's sole cost and expense, defend (with attorneys acceptable to City) the
Indemnitees against any claims, actions, suits in law or equity or other proceedings,
whether judicial, quasi-judicial or administrative in nature, arising or resulting from
any of the aforementioned events, and to reimburse City for any and all costs and
expenses City incurs in providing any such defense, either before, during or after the
time Contractor elects to provide such defense, including any and all costs incurred in
overseeing any defense to be provided herein by Contractor.
Contractor, upon demand of City, made by and through the City Attorney, shall protect
City and appear in and defend the Indemnitees in any claims or actions by third parties,
whether judicial, administrative or otherwise, including, but not limited to disputes and
litigation over the definitions of “Solid Waste” or “Recyclable Material,” the scope of
the rights granted herein, conflicts between the rights granted herein and rights
asserted by other Persons, or the limits of City’s authority with respect to the grant of
licenses, or agreements, exclusive or otherwise, or asserting rights under the United
States or California Constitutions or any federal or state law to provide Solid Waste
Handling Services in the City.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE,
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION AND SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
9.3 Hazardous Substances Indemnification
A. Without regard to any insurance coverage or requirements, and without limiting the
above general indemnification obligation in any way, Contractor specifically agrees to
and shall, to the maximum extent permitted by law, defend (with counsel acceptable to
City), reimburse, indemnify, and hold harmless Indemnitees from and against any and
all claims, actions, liabilities, damages, demands, judgments, losses, costs, liens,
expenses, suits, actions, attorneys' fees, consultant fees, penalties and any and all other
March 20, 2013 -102- City of Hermosa Beach
losses, damages, fees and expenses of whatever kind or nature ("Claims") (including but
not limited to response costs, investigative costs, assessment costs, monitoring costs,
treatment costs, cleanup costs, removal costs, remediation costs, and similar costs,
damages and expenses) that arise out of, or are alleged to arise out of, or in any way
relate to any action, inaction or omission of Contractor that:
1. results in any demand, claim, notice, order, or lawsuit, asserting that any
Indemnitee is liable, responsible or in any way obligated to investigate, assess,
monitor, study, test, treat, remove, remediate, or otherwise clean up, any
Hazardous Contaminant (as defined herein); or
2. relates to material Collected, transported, Recycled, processed, treated or
Disposed of by Contractor.
B. Contractor’s obligations pursuant to this section shall apply, without limitation, to:
1. any Claims brought pursuant to or based on the provisions of any
Environmental Law;
2. any Claims based on, or arising out of, or alleged to be arising out of the
ownership, use, lease, sale, design, construction, maintenance or operation of
Contractor of any Facility;
3. any Claims based on or arising out of or alleged to be arising out of the
marketing, sale, distribution, storage, transportation, Disposal, processing or use
of any materials recovered by Contractor;
4. any Claims based on or arising out of, or alleged to be arising out of, any
breach of any express or implied warranty, representation or covenant arising
out of or in connection with this Agreement.
C. The foregoing indemnity and defense obligations shall apply irrespective of the
negligence or willful misconduct of Contractor or any Affiliate of Contractor.
D. For purposes of this section, the term "Hazardous Contaminant" shall mean any
Hazardous Substance, any Hazardous Waste, any crude oil or refined or unrefined
petroleum product or any fraction or derivative thereof; and any asbestos or asbestos-
containing material. The term "Hazardous Contaminant" shall also include any and all
March 20, 2013 -103- City of Hermosa Beach
amendments to any referenced statutory or regulatory provisions made before or after
the date of execution of this Agreement.
E. THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE,
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION AND SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
9.4 AB 939 Indemnification and Guarantee
A. Contractor agrees to indemnify and hold harmless City from and against all fines
and/or penalties imposed by CalRecycle in the event the source reduction and
Recycling goals or any other requirement of AB 939 are not met by City with respect to
the waste stream Collected under this Agreement.
B. Contractor warrants and represents that it is familiar with City's waste
characterization study as set forth in City's Source Recovery and Recycling Element
(“SRRE”), and that it has the ability to and will provide sufficient programs and services
to ensure City will meet or exceed the Diversion requirements (including, without
limitation, amounts of Solid Waste to be diverted, time frames for Diversion, and any
other requirements) set forth in AB 939, with respect to that portion of the Solid Waste
generated in City that is the subject of this Agreement.
9.5 Insurance
Contractor shall procure and maintain during the entire Term of this Agreement the
following types of insurance, and shall maintain the following minimum levels of
coverage, which shall apply to any claims which may arise from or in connection with
Contractor’s performance hereunder or the actions or inactions of any of Contractor’s
officers, agents, representatives, employees, or subcontractors in connection with
Contractor’s performance. The insurance requirements hereunder in no way limit
Contractor’s various defense and indemnification obligations, or any other obligations
as set forth herein.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. The most recent editions of Insurance Services Office Commercial General
Liability coverage ("occurrence" form CG 00 01).
March 20, 2013 -104- City of Hermosa Beach
2. The most recent editions of Insurance Services Office form number CA 00 01
covering Automobile Liability, code 1 "any auto" and endorsement CA 00 25.
3. Workers' Compensation insurance as required by the Labor Code of the
State of California and Employers Liability insurance.
4. Pollution and/or Environmental Impairment Liability Insurance
B. Minimum Limits of Insurance. Contractor shall maintain in force for the term
of this Agreement limits no less than:
1. Comprehensive General Liability: Five Million Dollars ($5,000,000) limit
aggregate and Five Million Dollars ($5,000,000) limit per occurrence for
bodily injury, Personal injury and property damage.
2. Automobile Liability: Five Million Dollars ($5,000,000) limit aggregate and
Five Million Dollars ($5,000,000) single limit per accident for bodily injury
and property damage.
3. Workers' Compensation and Employers Liability: Workers' compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of One Million Dollars ($1,000,000) per
accident, One Million Dollars ($1,000,000) policy limit for bodily injury or
disease; One Million Dollars ($1,000,000) per each employee bodily injury
or disease.
4. Pollution and/or Environmental Impairment Liability: Three Million
Dollars ($3,000,000) each occurrence/Ten Million Dollars ($10,000,000)
policy aggregate covering liability arising from the release of waste
materials and/or irritants, contaminants or pollutants. Contractor shall
ensure that such coverage shall, if commercially available, without
involvement of City, automatically broaden in its form of coverage to
include legislated changes in the definition of waste materials and/or
irritants, contaminants or pollutants. The policy shall stipulate this
insurance is primary and no other insurance carried by City will be called
upon to contribute to a loss suffered by Contractor hereunder and waive
subrogation against City and other additional insureds.
March 20, 2013 -105- City of Hermosa Beach
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by City. At the option of City, either: the
insurer shall reduce or eliminate such deductibles or self-insured retention’s as respects
City, its officials, employees and agents; or Contractor shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to
contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a) City, its elective and appointive boards, commissions, officials,
employees, agents and volunteers are to be named as additional
insureds as respects: liability arising out of activities performed by
or on behalf of Contractor; products and completed operations of
Contractor; Premises owned, leased or used by Contractor; or
vehicles owned, leased, hired or borrowed by Contractor. The
coverage shall contain no special limitations on the scope of
protection afforded to City, its elective and appointive boards,
commissions, officials, employees, agents or volunteers.
b) Contractor's insurance coverage shall be primary insurance as
respects City, its elective and appointive boards, commissions,
officials, employees, agents and volunteers. Any insurance or self-
insurance maintained by City, its officials, elective and appointive
boards, commissions, employees, agents or volunteers shall be
excess of Contractor's insurance and shall not contribute with it.
c) Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to City, its officials, elective and
appointive boards, commissions, employees, agents or volunteers.
d) Coverage shall state that Contractor's insurance shall apply
separately to each insured against whom claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
March 20, 2013 -106- City of Hermosa Beach
e) The commercial general and automobile liability policies required
by this Agreement shall allow City, as additional insured, to satisfy
the self-insured retention (“SIR”) and/or deductible of the policy in
lieu of the Contractor (as the named insured) should Contractor fail
to pay the SIR or deductible requirements. The amount of the SIR
or deductible shall be subject to the approval of the City Attorney
and the Finance Director. Contractor understands and agrees that
satisfaction of this requirement is an express condition precedent to
the effectiveness of this Agreement. Failure by Contractor as
primary insured to pay its SIR or deductible constitutes a material
breach of this Agreement. Should City pay the SIR or deductible
on Contractor’s behalf upon the Contractor’s failure or refusal to do
so in order to secure defense and indemnification as an additional
insured under the policy, City may include such amounts as
damages in any action against Contractor for breach of this
Agreement in addition to any other damages incurred by City due
to the breach.
2. Workers' Compensation and Employers Liability Coverage - The insurer
shall agree to waive all rights of subrogation against City, its officials,
elective and appointive boards, commissions, employees, agents and
volunteers for losses arising from work performed by Contractor for City.
3. All Coverages - Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be suspended, voided, canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has
been given to City.
E. Acceptability of Insurers. The insurance policies required by this section shall
be issued by an insurance company or companies authorized to do business in the State
of California and with a rating in the most recent edition of Best's Insurance Reports of
size category VII or larger and a rating classification of A or better.
F. Verification of Coverage. Contractor shall furnish City with certificates of
insurance and with original endorsements affecting coverage required by this clause.
Such certificates shall show the type and amount of coverage, effective dates and dates
March 20, 2013 -107- City of Hermosa Beach
of expiration of policies, and shall have all required endorsements. The certificates and
endorsements for each insurance policy are to be signed by a Person authorized by that
insurer to bind coverage on its behalf. The certificates and endorsements are to be on
forms provided by or acceptable to City and are to be received and approved by City
before work commences. City reserves the right to require complete, certified copies of
all required insurance policies at any time.
Renewal certificates will be furnished periodically to City to demonstrate maintenance
of the required coverage throughout the Term.
G. Companies and Subcontractors. Contractor shall include all companies and
subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each contractor and subcontractor. All coverages for companies and
subcontractors shall be subject to all of the requirements stated herein.
H. Required Endorsements
1. The Workers' Compensation policy shall contain an endorsement in
substantially the following form:
"Thirty (30) days (or ten (10) days in the event of cancellation for non-
payment) prior written notice by certified mail, return receipt requested,
shall be given to City in the event of cancellation, reduction in coverage, or
non-renewal of this policy. Such notice shall be sent to:
City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
2. The Comprehensive General Liability policy shall contain endorsements
in substantially the following form:
a) "Thirty (30) days (or ten (10) days in the event of cancellation for
non-payment) prior written notice shall be given to City in the
event of cancellation, reduction in coverage, or non-renewal of this
policy. Such notice shall be sent to:
City Manager
City of Hermosa Beach
March 20, 2013 -108- City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
b) "Contractor agrees to endorse the third party general liability
coverage required herein to include as additional insureds City of
Hermosa Beach, its officials, employees and agents, using standard
ISO endorsement No. CB 2010 with an edition date of 1985, or
equivalent provisions as determined acceptable by the Office of the
City Attorney for the City of Hermosa Beach in its sole discretion.
Contractor also agrees to require all contractors, subcontractors and
anyone else involved in any way with the project contemplated by
this agreement, to do likewise."
c) "This policy shall be considered primary insurance as respects any
other valid and collectible insurance maintained by City, including
any self-insured retention or program of self-insurance, and any
other such insurance shall be considered excess insurance only."
d) "Inclusion of City as an insured shall not affect City's rights as
respects any claim, demand, suit or judgment brought or recovered
against Contractor. This policy shall protect Contractor and City in
the same manner as though a separate policy had been issued to
each, but this shall not operate to increase Contractor's liability as
set forth in the policy beyond the amount shown or to which
Contractor would have been liable if only one party had been
named as an insured."
e) “The City, as additional insured, shall be permitted to satisfy the
self-insured retention (“SIR”) and/or deductible of the policy in
lieu of the Contractor (as the named insured) should Contractor fail
to pay the SIR or deductible requirements. “
I. Other Insurance Requirements
1. In the event any services are delegated to another company or
subcontractor, Contractor shall require such company or subcontractor to
provide statutory workers' compensation insurance and employer's
liability insurance for all of the company’s or subcontractor's employees
March 20, 2013 -109- City of Hermosa Beach
engaged in the work in accordance with this Section 9.5. The liability
insurance required by this Section 9.4 shall cover all companies or
subcontractors or the companies or subcontractors must furnish evidence
of insurance provided by it meeting all of the requirements of this Section
9.5.
2. Contractor shall comply with all requirements of the insurers issuing
policies. The carrying of insurance shall not relieve Contractor of any
obligation under this Agreement. If any claim exceeding the amount of
any deductibles or self-insured reserves is made by any third Person
against Contractor or any company or subcontractor on account of any
occurrence related to this Agreement, Contractor shall promptly report
the facts in writing to the insurance carrier and to City.
If Contractor fails to procure and maintain any insurance required by this
Agreement, City may take out and maintain, at Contractor's expense, such
insurance as it may deem proper and deduct the cost thereof from any
moneys due Contractor.
9.6 Faithful Performance Bond
Concurrently with execution of this Agreement, Contractor shall deliver to City a
performance bond in the sum of the amount of Five Hundred Thousand Dollars
($500,000), similar to the form provided in Exhibit 6, which secures the faithful
performance of this Agreement, including, without limitation, payment of any penalty
and the funding of any work to cure a breach of this Agreement. The bond shall
contain the original notarized signature of an authorized officer of the surety and
affixed thereto shall be a certified and current copy of his or her power of attorney.
9.7 Forfeiture of Performance Bond
In the event Contractor shall for any reason become unable to, or fail in any way to,
perform as required by this Agreement, City may declare a portion or all of the
performance bond which is necessary to recompense and make whole the City forfeited
to the City. Upon partial or full forfeiture of the performance bond, Contractor shall
restore the performance bond to its face amount within thirty (30) days of the City’s
declaration. Failure to restore the performance bond to its full amount within thirty (30)
days shall be a material breach of the Agreement.
March 20, 2013 -110- City of Hermosa Beach
9.8 Performance Security Beyond Service Term
Some Agreement requirements extend beyond the Term and other requirements, such
as minimum Diversion rates per Section 4.2.5, will not be substantiated until after the
final service date. Therefore, Contractor shall not terminate the Performance Bond, and
will renew them to ensure continuous availability to the City, until receiving a written
release from the City. The Performance Bond will automatically expire at the end of
twenty-four (24) months after the end of the Term, unless City has notified Contractor
in writing as to a specific contractual area of concern yet to be resolved, instructing
Contractor to retain all or a portion of the Performance Bond. Neither permission from
the City to discontinue holding the Performance Bond, nor permitted expiration after
twenty-four (24) months, shall relieve Contractor of payments to the City that may be
due, or may become due.
March 20, 2013 -111- City of Hermosa Beach
ARTICLE 10
CITY'S RIGHT TO CONTRACT WITH THIRD PARTIES TO PERFORM
FRANCHISED SERVICES
City may contract with another Solid Waste enterprise to Collect and transport Solid
Waste in the event Contractor for any reason (except as provided below regarding Force
Majeure) refuses or is unable to Collect Solid Waste for a period of more than forty-
eight (48) hours. City must provide twenty-four (24) hours prior written notice to
Contractor during such time before contracting with another solid waste enterprise. In
such event Contractor must identify sources from which such substitute solid waste
services are immediately available and reimburse City for all of its expenses for such
substitute services during period in which Contractor does not provide Collection and
transportation services required by this Agreement.
March 20, 2013 -112- City of Hermosa Beach
ARTICLE 11
DEFAULT, REMEDIES AND LIQUIDATED DAMAGES
11.1 Events of Default
All provisions of this Agreement to be performed by Contractor are considered
material. Each of the following (by way of example and not as an exhaustive list) shall
constitute an event of default by the Contractor.
A. Fraud or Deceit or Misrepresentation. If the Contractor engages in, or attempts
to practice, any fraud or deceit upon City or makes a misrepresentation regarding
material information to City.
B. Insolvency or Bankruptcy. If Contractor becomes insolvent, unable, or
unwilling to pay its debts, files a bankruptcy petition or takes steps to liquidate its
assets.
C. Failure to Maintain Insurance Coverage and Valid Permits and Licenses. If
Contractor fails to provide or maintain in full force and effect the Workers'
Compensation, liability, or indemnification coverage, as well as valid permits and
licenses as required by this Agreement.
D. Violations of Regulation. If Contractor violates any orders or filings of any
regulatory body having jurisdiction over Contractor relative to this Agreement,
provided that Contractor may contest any such orders or filings by appropriate
proceedings conducted in good faith, in which case no breach of the Franchise and this
Agreement shall be deemed to have occurred until a final decision adverse to the
Contractor is entered.
E. Failure to Pay. If Contractor fails to make any payments required under this
Agreement and/or refuses to provide City, within ten (10) days of the demand, with
required information, reports, and/or records in a timely manner as provided for in the
Agreement.
F. Failure to Cooperate with Audits. Failure to complete, perform or cooperate
with any audit as described by this Agreement.
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G. Failure to Submit Reports or Documentation. Failure to complete or to provide
required reports or documents to City as required by this Agreement.
H. Acts or Omissions.
A. Any act or omission by Contractor relative to the services provided under
this Agreement which violates the terms, conditions, or requirements of this
Agreement, or AB 939, or any law, statute, ordinance, order, directive, rule, or
regulation issued pursuant to AB 939 shall constitute a default by Contractor. Any
failure to correct or remedy any such violation within the time set in the written notice
of the violation or, if Contractor cannot reasonably correct or remedy the breach within
the time set forth in such notice, if Contractor should fail to commence to correct or
remedy such violation within the time set forth in such notice and diligently effect such
correction or remedy thereafter, shall constitute a default by Contractor.
B. Any situation in which Contractor or any of its officers, directors or
employees is found guilty of any crime related to the performance of this Agreement, or
of any crime related to anti-trust activities, illegal transport or Disposal of hazardous or
toxic materials, or bribery of public officials shall constitute a default by Contractor.
The term “found guilty” shall be deemed to include any judicial determination that
Contractor or any of Contractor’s officers, directors or employees is guilty as well as
any admission of guilt by Contractor or any of Contractor’s officers, directors or
employees including, but not limited to, the plea of “guilty”, “nolo contendere”, “no
contest”, and “guilty to a lesser charge.”
I. False or Misleading Statements. Any representation or disclosure made to City
by Contractor in connection with or as an inducement to entering into this Agreement,
or any future amendment to this Agreement, which proves to be false or misleading in
any material respect as of the time such representation or disclosure is made, whether
or not any such representation or disclosure appears as part of this Agreement.
J. Attachment. The seizure of, attachment of, or levy on, the operating equipment
of Contractor, including, without limits, its equipment, maintenance or office facilities,
or any part thereof.
K. Suspension or Termination of Service. If Contractor ceases to provide all or a
portion of the Collection, processing or Recycling services, or any other Solid Waste
Handling Services as required under this Agreement (including, without limitation,
March 20, 2013 -114- City of Hermosa Beach
failure to provide service due to labor unrest including strike, work stoppage or
slowdown, sick-out, picketing, or other concerted job action, unless all requirements of
Section 11.4 are met) for two (2) or more consecutive days.
L. Failure to Provide Assurance of Performance. If Contractor fails to provide
reasonable assurances of performance as required under Section 11.6.
M. Commingling of Recyclables With Refuse / Landfilling of Recyclables. If
Contractor empties Containers of properly set out Recyclable Materials or Green Waste
into a Refuse load, or transports Recyclable Materials or Green Waste to a landfill or
other location at which the material will not be diverted from landfilling (with the
exception of Green Waste used as alternative daily cover provided full Diversion credit
is received).
N. Failure to Meet Section 4.2.5 Diversion Goal. Failure to meet the minimum
recycling requirements identified in Section 4.2.5 for two (2) consecutive calendar years.
Contractor shall have five (5) business days from the time it is given notification by City
to cure any default arising under subsections E, F, G, J, K, L and M provided, however,
that City shall not be obligated to provide Contractor with a notice and cure
opportunity if Contractor has committed the same or similar breach within a twenty-
four (24) month period. It is expressly understood that Contractor is not entitled to
receive notice of default, or to cure such default, with respect to those matters listed in
subsections A, B, C, D, H, I, and N above.
11.2 Right to Terminate Upon Default and Right to Specific Performance
If Contractor commits a material breach included in Section 11.1 above (and, if
permitted to cure, does not cure it within the five days), City shall be entitled to
unilaterally terminate this Agreement or impose other such sanctions (which may
include financial sanctions, temporary suspensions or any other conditions it deems
appropriate short of termination) as it shall deem proper. Should City decide to
terminate this Agreement upon a default by Contractor, City shall have the right to do
so upon giving ten (10) days’ notice to Contractor, and shall not be required to take any
further action (such as holding any hearing, bringing any suit or taking any other
action.)
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City may seek to revoke or suspend this Agreement for violation of any other
provisions of this Agreement in accordance with the Hermosa Beach Municipal Code
Section 8.12.090-130.
City's rights to terminate this Agreement and contract with third parties to perform
services are not exclusive, and City's termination of this Agreement shall not constitute
an election of remedies. Instead, such remedies shall be in addition to any and all other
legal and equitable rights and remedies which City may have.
By virtue of the nature of this Agreement, the urgency of timely continuous and high-
quality service, the time required to effect alternative service, and the rights granted by
City to Contractor, the remedy of damages for a breach hereof by Contractor is
inadequate and City shall be entitled to seek injunctive relief and/or specific
performance of any breach of this Agreement.
11.3 Liquidated Damages
A. General. City finds, and Contractor agrees, that as of the time of the execution of
this Agreement, it is impractical, if not impossible, to reasonably ascertain the extent of
damages which shall be incurred by City as a result of a breach by Contractor of certain
specific obligations under this Agreement. The factors relating to the impracticability of
ascertaining damages include, but are not limited to, the fact that: (i) substantial
damage results to members of the public who are denied services or denied quality or
reliable service; (ii) such breaches cause inconvenience, anxiety, frustration, and
deprivation of the benefits of the Agreement to individual members of the general
public for whose benefit this Agreement exists, in subjective ways and in varying
degrees of intensity which are incapable of measurement in precise monetary terms; (iii)
that the services that are the subject of this Agreement might be available at
substantially lower costs than alternative services and the monetary loss resulting from
denial of services or denial of quality or reliable services is impossible to calculate in
precise monetary terms; and (iv) the termination of this Agreement for such specific
breaches, and other remedies are, at best, a means of future correction and not remedies
which make the public whole for past breaches.
B. Service Performance Standards; Liquidated Damages for Failure to Meet
Standards. The Parties further acknowledge that consistent, reliable Solid Waste
Handling Service is of utmost importance to City and that City has considered and
March 20, 2013 -116- City of Hermosa Beach
relied on Contractor's representations as to its quality of service commitment in
entering this Agreement with it. The Parties further recognize that some quantified
standards of performance are necessary and appropriate to ensure consistent and
reliable service and performance. The Parties further recognize that if Contractor fails
to achieve the performance standards, or fails to submit required documents in a timely
manner, City and its residents will suffer damages and that it is and will be impractical
and extremely difficult to ascertain and determine the exact amount of damages which
City will suffer. Therefore, without prejudice to City's right to treat such breaches as an
event of default under this Article 11, the Parties agree that the following liquidated
damage amounts represent a reasonable estimate of the amount of such damages for
such specific breaches, considering all of the circumstances existing on the date of this
Agreement, including the relationship of the sums to the range of harm to City that
reasonably could be anticipated and the anticipation that proof of actual damages
would be costly or impractical. In placing their initials at the places provided, each
party specifically confirms the accuracy of the statements made above and the fact that
each party has had ample opportunity to consult with legal counsel and obtain an
explanation of the liquidated damage provisions at the time that the Agreement was
made.
Contractor City
Initial Here Initial Here
Contractor agrees to pay (as liquidated damages and not as a penalty) the amounts set
forth below:
1. Collection Reliability
a) For each failure to commence service to a new Customer account within
seven (7) days after order, which exceeds five (5) such failures per calendar
year: $50.00
b) For each failure, which exceeds ten (10) such failures annually, to Collect
Solid Waste from any established Customer account on the scheduled
Collection day and not make up the Collection within the time allotted per
Section 4.6.1.3: $50.00
March 20, 2013 -117- City of Hermosa Beach
c) For each failure to Collect Solid Waste, which has been properly set out for
Collection, from the same Customer on two (2) consecutive scheduled
pickup days: $50.00
2. Collection Quality
a) For each occurrence of failure to properly return empty Containers to avoid
pedestrian or vehicular traffic impediments or to place Containers upright
which exceeds ten (10) such occurrences per calendar year: $25.00
b) For each occurrence in violation of the City’s noise ordinance which exceeds
ten (10) per calendar year: $150.00
c) For each occurrence of Collecting Solid Waste during unauthorized hours
which exceeds five (5) such occurrences per calendar year: $150.00
d) For each failure to clean up Solid Waste spilled from Solid Waste Containers
within ninety (90) minutes which exceeds ten (10) such failures per calendar
year: $150.00
3. Customer Responsiveness
a) For each failure to initially respond to a Customer complaint within one (1)
business day in accordance with Section 5.1.2, and for each additional day in
which the complaint is not addressed, which exceeds five (5) per calendar
year: $100.00
b) For each failure to process Customer complaints as required by Article 5,
Section 5.1.2, which exceeds five (5) per calendar year: $100.00
c) For each failure to remove graffiti from Containers, or to replace with
Containers bearing no graffiti, within twenty-four (24) hours (except
Sundays and holidays) of request from City or Customer, which exceeds five
(5) per calendar year: $ 50.00 per day
d) For each failure to repair or replace a damaged or missing Container within
three (3) business days of request from City or Customer, which exceeds five
(5) per calendar year: $ 50.00 per day
March 20, 2013 -118- City of Hermosa Beach
e) For each failure to process a claim for damages within thirty (30) days from
the date submitted to Contractor: $100.00
f) For each additional thirty (30) day increment of time in which Contractor has
failed to resolve a claim for damages within thirty (30) days from the claim
date: $100.00
g) For each failure to respond on-site to an emergency within one hour of
notification by City: $100.00
4. Diversion Efforts
a) For each calendar year in which Contractor fails to provide support to the
City within thirty (30) days of year-end, documenting that it diverted at least
the minimum tonnage required by Section 4.2.5 under this Agreement
(beginning with the partial year July to Dec. 2013 as the first applicable
period): $25 for each ton below tonnage level
necessary to meet Diversion goal
b) For every Recycling or Green Waste Container Collected as Refuse without
issuing a red tag or other warning per Section 4.2.3 which exceeds ten (10)
failures per calendar year: $25 per Cart
5. Timeliness of Submissions to City
Any report shall be considered late until such time as a correct and complete
report is received by City. For each calendar day a report is late, the daily
liquidated damage amount shall be:
i) Monthly Reports: $50 per day
ii) Annual Reports: $100 per day
6. Accuracy of Billing
Each Customer invoice that is not prepared in accordance with the City’s
approved rate schedule, or includes charges not identified on the City-approved
rate schedule or otherwise approved in writing by the City, in excess of ten (10)
invoices annually, and that are not accurately corrected in the next Billing run:
March 20, 2013 -119- City of Hermosa Beach
$25 per invoice, not to exceed $2,500 per Billing run
7. Cooperation with Service Provider Transition
a) For each day routing information requested by City Manager in accordance
with Section 12.8 is received after City-established due dates, both for
preparation of a request for proposals and for new service provider’s
implementation of service : $1,000/day
b) For each day delivery of keys, access codes, remote controls, or other means
of access to Solid Waste Containers is delayed beyond one (1) day prior to
new service provider servicing Customers with access issues, as described in
Section 12.8: $1,000/day
c) For delay in not meeting the requirements contained in Sections 7.3 and 12.8
in a timely manner, in addition to the daily liquidated damages for breach
under 7(a) and 7(b) above, liquidated damages of: $10,000
City Manager may determine the occurrence of events giving rise to liquidated
damages through the observation of its own employees or representative or
investigation of Customer complaints.
Prior to assessing liquidated damages, City Manager shall give Contractor notice of its
intention to do so. The notice will include a brief description of the incident(s)/non-
performance. Contractor may review (and make copies at its own expense) all
information in the possession of City Manager relating to incident(s)/non-performance.
Contractor may, within ten (10) days after receiving the notice, request a meeting with
City Manager. Contractor may present evidence in writing and through testimony of
its employees and others relevant to the incident(s)/non-performance. City Manager
will provide Contractor with a written explanation of its determination on each
incident(s)/non-performance prior to authorizing the assessment of liquidated
damages. The decision of City Manager shall be final.
C. Amount. City Manager may assess liquidated damages for each calendar day or
event, as appropriate, that Contractor is determined to be liable in accordance with this
Agreement.
March 20, 2013 -120- City of Hermosa Beach
D. Timing of Payment. Contractor shall pay any liquidated damages assessed by
City Manager within ten (10) days after they are assessed. If they are not paid within
the ten (10) day period, City may proceed against the performance bond required by the
Agreement or find Contractor in default and terminate this Agreement pursuant to
Section 11.2, or both.
11.4 Excuse from Performance
11.4.1 Force Majeure
The Parties shall be excused from performing their respective obligations hereunder in
the event they are prevented from so performing by reason of floods, earthquakes, other
natural disasters, war, civil insurrection, riots, acts of any government (including
judicial action), and other similar catastrophic events which are beyond the control of
and not the fault of the party claiming excuse from performance hereunder.
11.4.2 Labor Unrest
Labor unrest, including but not limited to strike, work stoppage or slowdown, sick-out,
picketing, or other concerted job action conducted by the Contractor's employees or
directed at the Contractor will be considered an excuse from performance to the extent
that Contractor meets the terms of this Section 11.4. Notwithstanding other remedies to
which the City shall be entitled under this Agreement in event of failure to perform, in
the event of Contractor’s failure to perform, or anticipated failure to perform, due to
labor unrest, Contractor shall:
1) Provide a contingency plan to the City Manager within ninety (90) days of the
execution of this Agreement demonstrating how services will be provided during
the period of labor unrest. The contingency plan is subject to City approval, and
Contractor shall amend the plan to meet City requirements, including reasonably
demonstrating how City’s basic Collection and sanitary needs will be met to the
City’s satisfaction. Plan shall address, at a minimum, the priority of Collection by
customer type (residents, hospitals, restaurants, nursing homes, etc.) and waste
streams, additional Collection options to be provided (drop-off sites, etc.), source of
additional personnel to be utilized, and detailed communications procedures to be
used.
March 20, 2013 -121- City of Hermosa Beach
2) Notify City Manager sixty (60) days prior to the expiration of its drivers’ labor
agreement.
3) Meet the requirements agreed to in the contingency plan.
4) Meet requirements of 11.4.3 below.
Contractor shall meet all requirements under this Section or City may choose to revoke
this excuse from performance offered under this Agreement and may choose to use
enforcement provisions under this Agreement, including Sections 11.1, 11.2 and 11.3, in
which case Contractor is not excused from performance and Contractor shall be
obligated to continue to provide service notwithstanding the occurrence of any or all of
such events.
11.4.3 Procedures In Event of Excused Performance
The party claiming excuse from performance under Section 11.4.1 or 11.4.2 shall, within
two (2) days after such party has notice of such cause, give the other party notice of the
facts constituting such cause and asserting its claim to excuse under this section.
Throughout service disruption, Contractor shall:
1) Provide City with a minimum of daily service updates.
2) Notify Customers on a real-time basis as to alternative Collection procedures. At a
minimum, Contractor shall update its website and shall provide ongoing updates to
City for use on its website, and a “reverse 911” contact method to reach all possible
Customers. Should enhanced contact technologies become available, Contractor
shall use such methods upon approval from City.
The interruption or discontinuance of the Contractor's services caused by one or more
of the events excused shall not constitute a default by the Contractor under this
Agreement. Notwithstanding the foregoing, however, if the Contractor is excused from
performing its obligations hereunder for any of the causes listed in this section for a
period of thirty (30) days or more, the City shall nevertheless have the right, in its sole
discretion, to terminate this Agreement by giving ten (10) days' notice, in which case the
provisions relative to contracting with third parties in Article 10 and this Article 11 will
apply.
March 20, 2013 -122- City of Hermosa Beach
11.5 Notice, Hearing and Appeal of City Breach
(A) Administrative Hearing. Should Contractor contend that City is in breach of any
aspect of this Agreement, it shall give notice to the City Manager requesting an
administrative hearing on the allegation. A hearing officer shall be appointed by
the City Manager, and the hearing shall occur as soon as reasonably possible, or on
such date as mutually agreed by the City Manager. The hearing officer shall make
an advisory ruling on Contractor’s allegations, and suggest a remedy if a breach by
City is determined to exist. The hearing officer’s ruling shall be advisory only.
(B) Other Remedies; Claims. Contractor shall be entitled to all available remedies in
law or equity for City’s breach of this Agreement; provided, however, Contractor
shall not file or otherwise commence any action against City, in law or equity, in
any court, until after an administrative hearing as set forth above has been
completed, and a thirty (30) day period to accept the hearing officer’s decision has
passed, or either City or Contractor has given timely written notice to the other that
it will not accept the hearing officers decision.
(C) Actions for Damages. As a prerequisite to the filing and maintenance of any action
for damages by Contractor against City arising out of this Agreement, Contractor
shall present a claim to City, as required by Government Code section 910 et seq,
within thirty (30) days of the date of the occurrence giving rise to the claim for
damages.
11.6 Assurance of Performance
City may, at its option and in addition to all other remedies it may have, demand from
Contractor reasonable assurances of timely and proper performance of this Agreement,
in such form and substance as City may require. If Contractor fails or refuses to
provide satisfactory assurances of timely and proper performance in the form and by
the date required by City, such failure or refusal shall be an event of default.
March 20, 2013 -123- City of Hermosa Beach
ARTICLE 12
MISCELLANEOUS PROVISIONS
12.1 Relationship of Parties
The Parties intend that Contractor shall perform the services required by this
Agreement as an independent contractor engaged by City and not as an officer or
employee of City, nor as a partner of or joint venture with City. No employee or agent
or Contractor shall be or shall be deemed to be an employee or agent of City. Except as
expressly provided herein, Contractor shall have the exclusive control over the manner
and means of conducting the Solid Waste Handling Services performed under this
Agreement, and all Persons performing such services. Contractor shall be solely
responsible for the acts and omissions of its officers, employees, Affiliates, contractors,
subcontractors and agents. Neither Contractor nor its officers, employees, Affiliates,
contractors, subcontractors and agents shall obtain any rights to retirement benefits,
workers' compensation benefits, or any other benefits which accrue to City employees
by virtue of their employment with City.
12.2 Compliance with Law
In providing the services required under this Agreement, Contractor shall at all times,
at its sole cost, comply with all applicable laws and regulations of the United States, the
State of California, and any federal, state, regional or local administrative and
regulatory agencies, now in force and as they may be enacted, issued or amended,
including but not limited to the payment of prevailing wage, if applicable.
12.3 Governing Law
This Agreement shall be governed by, and construed and enforced in accordance with,
the laws of the State of California.
12.4 Jurisdiction
Except for those matters where Federal Courts have exclusive jurisdiction, any lawsuits
between the Parties arising out of this Agreement shall be brought and concluded in the
courts of the State of California, which shall have exclusive jurisdiction over such
lawsuits.
March 20, 2013 -124- City of Hermosa Beach
With respect to venue, the Parties agree that this Agreement is made in and will be
performed in Los Angeles County.
12.5 Assignment
Except as may be provided for in Article 10 (City's Right to Perform Service), Contractor
shall not assign its rights, nor delegate, subcontract or otherwise transfer its obligations
under this Agreement (collectively referred to as an “assignment”) to any other Person
without the prior written consent of City Council. Any such assignment made without
the consent of City shall be void and the attempted assignment shall constitute a
material breach of this Agreement.
For purposes of this section the term "assignment" shall be given the broadest possible
interpretation, and shall include, but not be limited to (i) a sale, exchange or other
transfer of substantially all of Contractor's assets dedicated to service under this
Agreement to a third party; (ii) a sale, exchange or other transfer of outstanding
common stock of Contractor to a third party provided said sale, exchange or transfer
may result in a change of control of Contractor; (iii) any dissolution, reorganization,
consolidation, merger, re-capitalization, stock issuance or re-issuance, voting trust,
pooling agreement, escrow arrangement, liquidation or other transaction which results
in a change of ownership or control of Contractor; (iv) any assignment by operation of
law, including those resulting from mergers or acquisitions by or of Contractor of any
of its Affiliates, insolvency or bankruptcy, making assignment for the benefit of
creditors, writ of attachment for an execution being levied against this Agreement,
appointment of a receiver taking possession of Contractor's property, or transfer
occurring in the event of a probate proceeding; and (v) any combination of the
foregoing (whether or not in related or contemporaneous transactions) which has the
effect of any such transfer or change of ownership, or change of control of Contractor.
Contractor acknowledges that this Agreement involved rendering a vital service to
City's residents and businesses, and that City has selected Contractor to perform the
services specified herein based on (1) Contractor's experience, skill and reputation for
conducting its Solid Waste Handling Services in a safe, effective and responsible
fashion, at all times in keeping with applicable Environmental Laws, regulations and
best Solid Waste management practices, and (2) Contractor's financial resources to
maintain the required equipment and to support its indemnity obligations to City under
March 20, 2013 -125- City of Hermosa Beach
this Agreement. City has relied on each of these factors, among others, in choosing
Contractor to perform the services to be rendered by Contractor under this Agreement.
If Contractor requests City's consideration of and consent to an assignment, City may
deny or approve such request in its sole and absolute discretion. Any request for an
assignment must be approved by the City Manager, and no request by Contractor for
consent to an assignment need be considered by City unless and until Contractor has
met (or with respect to matters that would only occur upon completion of the
assignment if approved, made reasonable assurances that it will meet) the following
requirements:
a) Contractor shall pay City its reasonable expenses for attorney's fees and
investigation costs necessary to investigate the suitability of any proposed
assignee, and to review and finalize any documentation required as a condition
for approving any such assignment. An advance payment towards expenses
may be requested by City prior to City consideration of any assignment request
and Contractor shall be responsible to pay all costs incurred by City in
considering a request for assignment, including those in excess of the aforesaid
deposit amount, regardless of whether City consents to the assignment.
b) Contractor shall pay a transfer fee to the City equal to one percent (1%) of the
annual Gross Receipts for the most recent twelve (12) months prior to the
effective date of the change of ownership, multiplied by the number of
remaining years, or fraction thereof, under this Agreement. (This requirement
will not be required in the event of an assignment to an Affiliate of Contractor);
c) Contractor shall furnish City with audited financial statements for itself, and the
proposed assignee's operations for the immediately preceding three (3) operating
years. (This requirement shall not be required of an Affiliate.)
d) Contractor shall furnish City with a pro-forma financial statement (income
statement and balance sheet) for the proposed assignee with the projected results
of operations assuming that the assignment is completed. Such pro-forma
financial statement shall reflect any debt to be incurred by the assignee as part of
the acquisition of Contractor’s operations. (This requirement shall not be
required of an Affiliate.)
March 20, 2013 -126- City of Hermosa Beach
e) Contractor shall furnish City with satisfactory proof: (i) that the proposed
assignee has at least ten (10) years of Solid Waste management experience on a
scale equal to or exceeding the scale of operations conducted by Contractor
under this Agreement; (ii) that in the last five (5) years, the proposed assignee
has not suffered any significant citations or other censure from any federal, state
or local agency having jurisdiction over its Solid Waste management operations
due to any significant failure to comply with state, federal or local Environmental
Laws and that the assignee has provided City with a complete list of any such
citations and censures; (iii) that the proposed assignee has at all times conducted
its operations in an environmentally safe and conscientious fashion; (iv) that the
proposed assignee conducts its Solid Waste management practices in accordance
with sound Solid Waste management practices in full compliance with all
federal, state and local laws regulating the Collection and Disposal of Solid
Waste including Hazardous Substances; and, (v) of any other information
required by City to ensure the proposed assignee can fulfill the terms of this
Agreement in a timely, safe and effective manner.
Under no circumstances shall City be obliged to consider any proposed assignment by
City if Contractor is in default at any time during the period of consideration. Should
City consent to any assignment request, such assignment shall not take effect until all
conditions relating to City’s approval have been met.
12.6 Contracting or Subcontracting
Contractor shall not utilize any subcontractors, in direct interaction with City customers
or City staff, for the performance of the services under this Agreement, except with the
consent of the City Manager, which may be withheld or delayed at its sole and absolute
discretion.
12.7 Binding on Assigns
The provisions of this Agreement shall inure to the benefit to and be binding on the
permitted assigns (if any) of the Parties.
12.8 Cooperation in Preparation for Termination or Expiration of Contract
Prior to, and at, the end of the Term or in the event this Agreement is terminated for
cause prior to the end of the Term, Contractor shall cooperate fully with City and any
March 20, 2013 -127- City of Hermosa Beach
subsequent Solid Waste enterprise it designates to assure a smooth transition of Solid
Waste Handling Services. Contractor's cooperation shall include, but not be limited to,
providing route lists, Billing information and other operating records needed to service
all Premises covered by this Agreement. Cooperation is required in a timely manner to
assist with the City’s preparation of a request for proposals or a new agreement, as well
as at the time of transition. The failure to cooperate with City following termination
shall be conclusively presumed to be grounds for specific performance of this covenant
and/or other equitable relief necessary to enforce this covenant.
Contractor shall provide a new service provider with all keys, security codes and
remote controls used to access garages and Bin enclosures. Contractor shall be
responsible for coordinating transfer immediately after Contractor’s final pickups, so as
not to disrupt service. Contractor shall provide City with detailed route sheets
containing service names and addresses, Billing names and addresses, monthly rate and
service levels (number and size of Containers and pickup days) at least ninety (90) days
prior to the transition date, and provide an updated list two (2) weeks before the
transition and a final list of changes the day before the transition. Contractor shall
provide means of access to the new service provider at least one (1) full business day
prior to the first day of Collection by another party, and always within sufficient time so
as not to impede in any way the new service provider from easily servicing all
Containers.
12.9 Parties in Interest
Nothing in this Agreement, whether express or implied, is intended to confer any rights
on any Persons other than the Parties to it and their representatives, successors and
permitted assigns.
12.10 Waiver
The waiver by either party of any breach or violation of any provisions of this
Agreement shall not be deemed to be a waiver of any breach or violation of any other
provision nor of any subsequent breach of violation of the same or any other provision.
The subsequent acceptance by either Party of any moneys which become due hereunder
shall not be deemed to be a waiver of any pre-existing or concurrent breach or violation
by the other Party of any provision of this Agreement.
March 20, 2013 -128- City of Hermosa Beach
12.11 Contractor's Investigation
Contractor has made an independent investigation (satisfactory to Contractor) of the
conditions and circumstances surrounding the Agreement and the work to be
performed by it.
12.12 Condemnation
City fully reserves the rights to acquire Contractor's property utilized in the
performance of this Agreement, by purchase or through the exercise of the right of
eminent domain. This provision is additive, and not intended to alter the rights of the
Parties set forth in Article 10.
12.13 Notice
All notices, demands, requests, proposals, approvals, consents and other
communications which this Agreement requires, authorizes or contemplates shall be in
writing and shall either be personally delivered to a representative of the Parties at the
address below or be deposited in the United States mail, first class postage prepaid,
addressed as follows:
If to City:
City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
If to Contractor: Gary Clifford
Chief Operating Officer
Athens Services
14048 Valley Boulevard
City of Industry, California 91746
A copy of such communications shall also be electronically mailed to the recipient
party. The sending party shall confirm the current e-mail address of the City Manager
or Chief Operating Officer at the time of notice. The address to which communications
may be delivered may be changed from time to time by a written notice given in
accordance with this section.
March 20, 2013 -129- City of Hermosa Beach
Notice shall be deemed given on the day it is personally delivered or, if mailed, three (3)
days from the date it is deposited in the mail.
12.14 Representatives of the Parties
References in this Agreement to the "City" shall mean the City Council and all actions to
be taken by City shall be taken by the City Council except as expressly provided herein.
The City Council may delegate, in writing, authority to the City Manager, and/or to
other City employees and may permit such employees, in turn, to delegate in writing
some or all of such authority to subordinate employees. Contractor may rely upon
actions taken by such delegates if they are within the scope of the authority so
delegated to them.
Contractor shall, by the Effective Date, designate in writing a responsible officer who
shall serve as the representative of Contractor in all matters related to the Agreement
and shall inform City in writing of such designation and of any limitations upon his or
her authority to bind Contractor. City may rely upon action taken by such designated
representative as actions of Contractor unless they are outside the scope of the authority
expressly delegated to him/her by Contractor as communicated to City.
12.15 City Free to Negotiate with Third Parties
City may investigate all options for the Collection, transporting, Recycling, processing
and Disposal of Solid Waste for periods during which this Agreement has expired or
been terminated. Without limiting the generality of the foregoing, City may solicit
proposals from Contractor and from third parties for the provision of Solid Waste
Handling Services which are the subject of this Agreement, including without limitation
Collection services, Disposal services, Recycling services, Green Waste services and
processing, and any combination thereof, and may negotiate and execute agreements
for such services which will take effect upon the expiration or earlier termination of this
Agreement pursuant to Section 11.1 or otherwise.
12.16 Compliance with Municipal Code
Contractor shall comply with those provisions of the municipal code of City which are
applicable, and with any and all amendments to such applicable provisions during the
Term of this Agreement.
March 20, 2013 -130- City of Hermosa Beach
12.17 Privacy
Contractor shall strictly observe and protect the rights of privacy of Customers.
Information identifying individual Customers or the composition or contents of a
Customer's waste stream shall not be revealed to any Person, governmental unit,
private agency, or company, unless upon the authority of a court of law, by statute, or
upon valid authorization of the Customer. This provision shall not be construed to
preclude Contractor from preparing, participating in, or assisting in the preparation of
waste characterization studies or waste stream analyses which may be required by AB
939. This provision shall not apply to reports or records provided to City pursuant to
this Agreement.
12.18 Proprietary Information, Public Records
The City acknowledges that a number of the records and reports of Contractor are
proprietary and confidential. Contractor is obligated to permit City inspection of its
records on demand and to provide copies to City where requested. City will endeavor
to maintain the confidentiality of all proprietary information provided by Contractor.
Notwithstanding the foregoing, any documents provided by Contractor to City that are
public records may be disclosed pursuant to a proper public records request.
12.19 Entire Agreement
This Agreement contains the entire integrated agreement and understanding
concerning the subject matter herein and supersedes and replaces any prior
negotiations, promises, proposals (including Contractor’s Proposal), and agreements
between the Parties, whether written or oral. The Parties acknowledges this document
has been executed with the consent and upon the advice of counsel. Each of the Parties
acknowledges that no Party or agent or attorney of any other party has made any
promise, representation, or warranty, express or implied, not contained in this
Agreement, to induce the other Party to execute this instrument.
12.20 Section Headings
The article headings and section headings in this Agreement are for convenience of
reference only and are not intended to be used in the construction of this Agreement
nor to alter or affect any of its provisions.
March 20, 2013 -131- City of Hermosa Beach
12.21 References to Laws and Other Agreements
All references in this Agreement to laws shall be understood to include such laws as
they may be subsequently amended or re-codified, unless otherwise specifically
provided.
12.22 Interpretation
This Agreement, including the Exhibits attached hereto, shall be interpreted and
construed reasonably and neither for nor against either Party, regardless of the degree
to which either Party participated in its drafting.
12.23 Agreement
This Agreement may not be modified or amended in any respect except by a writing
signed by the Parties.
12.24 Severability
If any non-material provision of this Agreement is for any reason deemed to be invalid
and unenforceable, the invalidity or unenforceability of such provision shall not affect
any of the remaining provisions of this Agreement which shall be enforced as if such
invalid or unenforceable provision had not been contained herein.
12.25 Exhibits
Each of Exhibits identified as Exhibit "1" through "12" is attached hereto and
incorporated herein and made a part hereof by this reference.
12.26 Attorneys’ Fees
If either Party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in
such action or proceeding, in addition to any other relief which may be granted,
whether legal or equitable, shall be entitled to recover its reasonable attorney’s fees and
costs. Attorneys’ fees shall include attorney’s fees on any appeal, and in addition a
Party entitled to attorney’s fees shall be entitled to all other reasonable costs for
investigating such action, taking depositions and discovery and all other necessary costs
the court allows which are incurred in such litigation. All such fees shall be deemed to
March 20, 2013 -132- City of Hermosa Beach
have accrued on commencement of such action and shall be enforceable whether or not
such action is prosecuted to judgment.
IN WITNESS WHEREOF, City and Contractor have executed this Agreement as of the day and
year first above written.
CITY OF HERMOSA BEACH
("City")
DATED: _______________________________ DATED: _______________________________
CITY OF HERMOSA BEACH Arakelian Enterprises Inc. dba Athens Services
By: ____________________________________ By: ____________________________________
Patrick Bobko Ron Arakelian Jr.
Mayor Chairman of the Board
Approved as to form:
By: ____________________________________ By: ____________________________________
Michael Jenkins Michael Arakelian
City Attorney Secretary/Treasurer
ATTEST:
_______________________________________
Elaine Doerfling
City Clerk
March 20, 2013 City of Hermosa Beach
EXHIBIT 1
RESERVED
March 20, 2013 2 - 1 City of Hermosa Beach
EXHIBIT 2
INITIAL MAXIMUM RATES
Following are the rates for July 1, 2013 through June 30, 2014:
Monthly Residential Cart Service Rates (Option 1: Cart System)
Standard Service Includes one refuse cart and one or more recycling carts. Green waste carts
are provided on a subscription basis.
Cart Size: 20-gallon* 35-gallon* 64-gallon* 96-gallon*
Standard Service – based upon refuse cart size $5.69 $6.69 $10.69 $14.62
Additional Refuse Cart – above one n/a $4.00 $6.00 $8.00
Additional Recycling Cart $0 $0 $0 $0
Each Yard Waste Cart n/a $3.70 $4.20 $4.70
Alternative “Can” Service (if carts not feasible) Equivalent cart rates based on capacity
Active Military Rate Reduction – above rates reduced by 25%
Senior Low Income Discount - above rates (excluding 20-gallon rate) reduced by 10%
Other Cart Rates and Services (Charged in Addition to Monthly Cart Service Rates)
Walk-Out Service – upon request $4.00
Walk-Out Service – authorized disabled customers No charge
Additional Special Overage Pickup for Automated Cart Customers
(in excess of six pickups per year) $5 per pickup
Additional Bulky Item pickups (in excess of two free pickups per
dwelling unit per year) $30.00 per pickup
Cart Exchange (in excess of free exchanges to be provided) $15 per request
Returned Check (“NSF”) Fee (applicable to all customers)
Credit Card Declined Fee (applicable to all customers)
Optional HHW Door-to-Door Collection – per dwelling unit $0.45/month
*Including all City fees, including $0.25/home/month AB 939 fee.
March 20, 2013 2 - 2 City of Hermosa Beach
EXHIBIT 2
INITIAL MAXIMUM RATES (continued)
Following are the rates for July 1, 2013 through June 30, 2014:
Monthly Bin Rates(1)
Container Size
Pickups per week
1 2 3 4 5 6 7 Extra
Empty
Refuse
32-gallon cart (2) $23.33 $40.87 $57.45 $74.99 $91.56 $109.10 $136.29
64-gallon cart (2) $37.02 $64.39 $90.80 $117.2 $143.61 $170.98 $211.86
96-gallon cart (2) $50.69 $84.98 $119.26 $153.55 $187.83 $222.12 $256.40
1 yard bin $69.35 $104.56 $140.84 $176.06 $210.21 $246.49 $288.10 $40.50
1.5 yard bin $77.36 $117.38 $167.00 $197.42 $236.37 $315.86 $369.75 $40.50
2 yard bin $93.91 $145.14 $197.45 $248.69 $292.46 $337.30 $393.87 $40.50
3 yard bin 109.92 $170.77 $230.56 $291.41 $351.19 $410.98 $482.50 $52.07
4 yard bin $132.33 $204.93 $309.53 $351.20 $423.80 $497.46 $581.79 $52.07
6 yard bin $166.51 $258.34 $351.24 $443.08 $535.98 $627.82 $734.59 $52.07
8 yard bin $207.07 $322.40 $434.53 $545.59 $652.39 $764.52 $895.85 $61.78
Recycling
18-gallon cart (3) $7.41 n/a
32-gallon cart (3) $11.58 $20.27 $28.47 $37.15 $45.36 $54.04 $68.55
64-gallon cart (3) $18.34 $31.82 $44.87 $57.90 $70.93 $84.44 $104.70
96-gallon cart (3) $25.09 $41.98 $58.87 $75.75 $92.64 $109.53 $126.42
1 yard bin $30.88 $46.32 $62.24 $77.68 $92.64 $108.56 $126.90
1.5 yard bin $34.26 $51.63 $73.34 $86.37 $103.26 $138.48 $162.12
2 yard bin $41.50 $63.69 $86.37 $108.56 $127.38 $146.68 $171.29
3 yard bin $48.25 $74.31 $99.88 $125.93 $151.51 $177.08 $207.96
4 yard bin $57.90 $88.78 $134.14 $151.02 $181.90 $213.27 $249.45
Locking Bin Service $5.79 $5.79 $5.79 $5.79 $5.79 $5.79 $5.79
Scout Truck Service $11.57 $11.57 $11.57 $11.57 $11.57 $11.57 $11.57
Push-Out Service $11.57 $11.57 $11.57 $11.57 $11.57 $11.57 $11.57
(1) Including all City fees.
(2) Applicable to businesses. All residential cart customers are charged in accordance with the Residential Cart
Service Rates on page 2-1.
(3) Not applicable to residents with cart refuse service; such customers receive recycling service at no additional
charge.
March 20, 2013 2 - 3 City of Hermosa Beach
EXHIBIT 2
INITIAL MAXIMUM RATES (continued)
Following are the rates for July 1, 2013 through June 30, 2014:
Additional Service Charges Rate Per Service*
Porter Service (total amount to be shared by affected customers per Section 4.1.14) $5,500 per month
Commercial Bulky Item Pickup:
- 1 to 2 items $27.31/pickup
- 3 to 5 items $54.61/pickup
- 6 to 10 items $109.21/pickup
- Each additional item on same pickup $27.31/add’l item
Bin Return Trip/Dry Run Fee $50.00 per trip
Bin Re-delivery Fee (if bins are pulled for non-payment) $45.00 per bin
Bin Cleaning (over once per year) $40.00
3-yard Temporary Bin
- Per dump (delivery, disposal and 7-day rental included) $100.35
- Rental per day after 7 days without a dump
Special Event Litter Boxes
- Rate per box $4.50
- Rate per box of 200 liners $50.00
Emergency Service Rates – one crew and one collection truck $85.00/hour
*Including all City fees, inclusive of AB 939 fees on page 2-5.
March 20, 2013 2 - 4 City of Hermosa Beach
EXHIBIT 2
INITIAL MAXIMUM RATES (continued)
Following are the rates for July 1, 2013 through June 30, 2014:
Roll-off Box Charges Rate*
Roll-off Box Service – Pull Plus Dump
- Standard Roll-off Box (any size) - Rate per pull (including
delivery, and rental)
$181.60 per pull
- Compactor roll-off box – Rate per pull (does not include
provision of compactor)
20 yard compactor $195.52 per pull
30 yard compactor $201.02 per pull
40 yard compactor $203.52 per pull
- Compactor Monthly Lease $550.00 per month
Per Ton Rate $ 61.56 per ton
Per Ton Rate – Pier Compactor Roll-Off Only, for composting $ 65.00 per ton
Per day rental after 7 days without a pull $10.00 per day
Additional Roll-off Box Fees
- Overweight charge (per ton over ten tons/load) 25% of Per Ton Rate
- Dry Run/Redelivery/Return Trip/Relocation Fee $50.00
*Including all City fees, inclusive of AB 939 fees on page 2-5.
March 20, 2013 2 - 5 City of Hermosa Beach
EXHIBIT 2
INITIAL MAXIMUM RATES (continued)
AB 939 Fees Included in the Above Rates
1 2 3 4 5 6 7
32-Gallon Cart 0.17$ 0.34$ 0.51$ 0.68$ 0.85$ 1.02$ 1.19$
64-Gallon Cart 0.35$ 0.70$ 1.05$ 1.40$ 1.75$ 2.10$ 2.45$
96-Gallon Cart 0.51$ 1.02$ 1.53$ 2.04$ 2.55$ 3.06$ 3.57$
1 Cubic Yard 1.08$ 2.16$ 3.24$ 4.32$ 5.40$ 6.48$ 7.56$
1.5 Cubic Yard 1.62$ 3.24$ 4.86$ 6.48$ 8.10$ 9.72$ 11.34$
2 Cubic Yard 2.17$ 4.34$ 6.51$ 8.68$ 10.85$ 13.02$ 15.19$
3 Cubic Yard 3.25$ 6.50$ 9.75$ 13.00$ 16.25$ 19.50$ 22.75$
4 Cubic Yard 4.33$ 8.66$ 12.99$ 17.32$ 21.65$ 25.98$ 30.31$
6 Cubic Yard 6.50$ 13.00$ 19.50$ 26.00$ 32.50$ 39.00$ 45.50$
8 Cubic Yard 8.66$ 17.32$ 25.98$ 34.64$ 43.30$ 51.96$ 60.62$
Refuse
Container Size
Number of Collections per Week
Container/Service Type
Roll-Off Box Pulls
Standard Roll-Off Box - 20, 30, 40 yard 10.00$ per pull
Compactor Roll-Off Box - 20 yard 5.00$ per pull
Compactor Roll-Off Box - 30 yard 7.50$ per pull
Compactor Roll-Off Box - 40 yard 10.00$ per pull
Temporary Bin 3 Cubic Yard 0.75$ per dump
AB 939 Fee
March 20, 2013 3 - 1 City of Hermosa Beach
EXHIBIT 3A
EXAMPLE RATE ADJUSTMENT FORMULA – CART & BIN
Row Adjustment Factor Index
1 Labor (1)109.7 112.2 2.3%
2 Fuel (2)170.6 173.2 1.5%
3 Equipment (3)125.1 129.1 3.2%
4 Disposal (4) 219.960 221.931 0.9%
5 All Other (5) 219.960 221.931 0.9%
Row Adjustment Factor Index
6 Labor (1)25.0%2.3%0.6%
7 Fuel (2)5.0%1.5%0.1%
8 Equipment (3)13.0%3.2%0.4%
9 Disposal (4)27.0%0.9%0.2%
10 All Other (5)30.0%0.9%0.3%
11 Total 100.0%1.6%
Row Example Rate
Categories
12 Res. service w/64-gal. refuse 10.69$ 1.6%0.17$ 10.86$
13 Res. service w/32-gal. refuse 6.69$ 1.6%0.11$ 6.80$
14 Extra 64-gal refuse cart 6.00$ 1.6%0.10$ 6.10$
15 Extra 32-gal refuse cart 4.00$ 1.6%0.06$ 4.06$
16 Alt.= Residential rate 10.69$ 1.6%0.17$ 10.86$
17 3 cu.yd. bin 1x week 190.92$ 1.6%3.05$ 193.97$
18 3 cu.yd. bin 2x week 170.77$ 1.6%2.73$ 173.50$
19 3 yd bin, extra pickup 52.07$ 1.6%0.83$ 52.90$
20 Commercial 96 gal. cart 50.69$ 1.6%0.81$ 51.50$
Row Adjustment Factor Index
21 Labor (1)25.0%2.3%0.6%25.6%25.2%
22 Fuel (2)5.0%1.5%0.1%5.1%5.0%
23 Equipment (3)13.0%3.2%0.4%13.4%13.2%
24 Disposal (4)27.0%0.9%0.2%27.2%26.8%
25 All Other (5)30.0%0.9%0.3%30.3%29.8%
26 Total 100.0%101.6%100.0%
(4) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change* or 5%, whichever is lower.
(5) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change.*
(7) Example rates listed. Adjustment applies to all applicable rate categories.
* See Exhibit 3C.
(3) Producer Price Index, PCU336120336120, Heavy duty truck manufacturing - average annual change.*
D
Step Two: Determine components
Old Index Value
Percent Change In
Index (from Column C)
H I
Total Weighted Change
(Columns D x E)
Cost Factor Category
Weighted as a % of
Component Total (6)
L
New Index Value
Percent Change In
Index ((Column B/
Column A) -1)
E F
Adjusted Cost
Component Weightings
(Column K +
Column M)
N
G J
Step Three: Apply percentage change to rates
Change in Cost
Component Weightings
(Column K x Column L)
K OM
Cost Components
Reweighted to Equal
100% (Column N Row
divided by Column N Total)
(1) Employment Cost Index CIU20100005200000I, Total compensation, Private industry, Index number, Transportation and material moving - average
annual change.*
(2) Producer Price Index, WPU 0531 not seasonally adjusted, Fuels and related products and power, natural gas - average annual change.*
(6) First year based on Section 6.4. After the first adjustment, this coumn comes from Column O of the previous year's rate adjustment worksheet.
Adjusted Rate
(Column G +
Column I)
Rate Increase or
Decrease
(Column G x Column H)
Current Customer
Rate (7)
Total Weighted
Percentage Change
(from Column F)
Step Four: Re-weight cost components
Cost Component
(Column D)
Percent Change in
Index (Column E)
March 20, 2013 3 - 2 City of Hermosa Beach
EXHIBIT 3B
EXAMPLE RATE ADJUSTMENT FORMULA – ROLL-OFF BOX
Row Adjustment Factor Index
1
2 Labor (1)109.7 112.2 2.3%
3 Fuel (2)170.6 173.2 1.5%
4 Equipment (3)125.1 129.1 3.2%
5 All Other (4)219.960 221.931 0.9%
6 Refuse/Ton (5)219.960 221.931 0.9%
Row Adjustment Factor Index
7
8 Labor (1)41.0%2.3%0.9%
9 Fuel (2)18.0%1.5%0.3%
10 Equipment (3)13.0%3.2%0.4%
11 All Other (4)28.0%0.9%0.3%
12 100.0%n/a 1.9%
13 Refuse/Ton (5)100.0%0.9%0.9%
Row
14 181.60$ 1.9%3.45$ 185.05$
15 201.03$ 1.9%3.82$ 204.85$
16 Refuse/Ton (5)61.56$ 0.9%0.55$ 62.11$
Row Adjustment Factor Index
17 Labor (1)41.0%2.3%0.9%41.9%41.1%
18 Fuel (2)18.0%1.5%0.3%18.3%18.0%
19 Equipment (3)13.0%3.2%0.4%13.4%13.2%
20 All Other (4)28.0%0.9%0.3%28.3%27.7%
21 Total 100.0%101.9%100.0%
(4) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change.*
(5) Consumer Price Index for All Urban Consumers, less food and energy, U.S. city average - average annual change*, or 5%, whichever is lower.
Service Component Total
A
Service Component (Pull Rate)
C
Old Index Value
B
E
Service Component (Pull Rate)
Cost Factor Category
Weighted as a % of
Component Total (6)
FD
Total Weighted Change
(Columns D x E)
Percent Change In Index
(from Step One, Column C)
L M N
Step One: Calculate percentage change in indices
New Index Value
Percent Change In Index
((Column B/
Column A) -1)
Step Two: Determine components
Step Four: Re-weight service component cost components O
Current Customer Rate
Total Weighted
Percentage Change (from
Column F)
Rate Increase or Decrease
(Column H x
Column I)
30 yd. Compactor Rolloff Box Pull
Rate
K
Rate Category
Step Three: Apply percentage change to rates
G H
Standard Rolloff Box Pull Rate
Adjusted Rate
(Column H +
Column J)
JI
* See Exhibit 3C.
Change in Cost
Component Weightings
(Column K x Column L)
Adjusted Cost Component
Weightings (Column K +
Column M)
Cost Components
Reweighted to Equal 100%
(Column N Row divided by Column
N Total)
Cost Component
(Column D)
(6) First year based on Section 6.4. After the first adjustment, this coumn comes from Column O of the previous year's rate adjustment worksheet.
Percent Change in Index
(Column E)
(1) Employment Cost Index CIU20100005200000I, Total compensation, Private industry, Index number, Transportation and material moving - average annual change.*
(2) Producer Price Index, WPU 0531 not seasonally adjusted, Fuels and related products and power, natural gas - average annual change.*
(3) Producer Price Index, PCU336120336120, Heavy duty truck manufacturing - average annual change.*
March 20, 2013 3 - 3 City of Hermosa Beach
EXHIBIT 3C
EXAMPLE RATE ADJUSTMENT FORMULA - CALCULATION FOR
AVERAGE ANNUAL CHANGE IN PUBLISHED PRICE INDICES
Rate adjustment indices for labor, fuel, equipment and “all other” are calculated using
the “average annual change” as demonstrated in the example below, measured for the twelve
months ended the March before each rate adjustment, as compared to the twelve months
ended the prior March. The Bureau of Labor Statistics publishes these monthly and quarterly
indices.
The following example is for the Consumer Price Index for All Urban Consumers all
items less food and energy index - U.S. City average that is used to adjust the “all other” cost
components. If a rate adjustment based on this CPI index were to be implemented as of July 1,
2013, the twelve-month average annual index for the period ended September 2012 of 228.653
would have been the “New Index Value” to be used in Column B of the example rate
adjustment formulas in Exhibits 3A and 3B, and the twelve-month average annual index for
the period ended September 2011 223.808 would have been the “Old Index Value” in Column
A. This would have resulted in a 2.2% increase to the “all other” cost components in Column
C.
Consumer Price Index – All Urban Consumers, U.S. City Average
All items less food and energy, CUUR0000SAOL1E
Year Jan Feb March April May June July August Sept Oct Nov Dec Average
2010 222.079 222.077 221.795
2011 222.177 223.011 223.690 224.118 224.534 224.891 225.164 225.874 226.289 223.808
2011 226.743 226.859 226.740
2012 227.237 227.865 228.735 229.303 229.602 229.879 229.893 230.196 230.780 228.653
Average Annual Change: 2.2%
EXHIBIT 4
CITY LITTER AND RECYCLING CONTAINER COLLECTION MAP
March 20, 2013 4 - 1 City of Hermosa Beach
March 20, 2013 5 - 1 City of Hermosa Beach
EXHIBIT 5
CORPORATE GUARANTY
Not Applicable
March 20, 2013 City of Hermosa Beach
EXHIBIT 6
Contractor's Faithful Performance Bond
KNOW ALL MEN BY THESE PRESENTS:
That , a California , as PRINCIPAL, and
, a Corporation organized and doing business by
virtue of the laws of the State of California, and duly licensed for the purpose of
making, guaranteeing, or becoming sole surety upon bonds or undertakings required or
authorized by the laws of the State of California, as SURETY, are held and firmly bound
to City, hereinafter called OBLIGEE, in the penal sum of five hundred thousand dollars
($500,000) lawful money of the United States, for the payment of which, well and truly
to be made, we and each of us hereby bind ourselves, and our and each of our heirs,
executors, administrators, successors, and assigns, jointly and severally, firmly by these
presents.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH THAT:
WHEREAS, the above bounden PRINCIPAL has entered into a contract, entitled
"INTEGRATED SOLID WASTE MANAGEMENT SERVICES" with City, to do and
perform the following work, to wit: Collect, Process and dispose of Solid Waste
generated within City, in accordance with the contract.
NOW, THEREFORE, if the above bounden PRINCIPAL shall well and truly perform, or
cause to be performed each and all of the requirements and obligations of said contract
to be performed by said PRINCIPAL, as in said contract set forth, then this BOND shall
be null and void; otherwise it will remain in full force and effect.
And the said Surety, for value received hereby stipulates and agrees that no change,
extension of time, alteration or addition to the terms of the contract or to the work to be
performed there under or the specifications accompanying the same shall in any wise
affect its obligations on this BOND, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the contract or to the work or to
the specifications.
March 20, 2013 City of Hermosa Beach
In the event suit is brought by OBLIGEE to enforce the provisions of this bond, said
Surety will pay to OBLIGEE a reasonable attorney’s fee, plus costs of suit, in an amount
to be fixed by the court.
IN WITNESS WHEREOF, said PRINCIPAL and said SURETY have caused these presents to be
duly signed and sealed this day of , 2013
a California Corporation SURETY
By: By:
(PRINCIPAL) (ATTORNEY IN FACT)
(SEAL) (SEAL)
March 20, 2013 City of Hermosa Beach
EXHIBIT 7
RESERVED
March 20, 2013 City of Hermosa Beach
EXHIBIT 8
INITIAL SCOUT SERVICE CUSTOMERS
835 15TH ST 1600 ARDMORE AVE 30 13TH ST
845 15TH ST 1500 THE STRAND 930 1ST ST
621 9TH ST 630 2ND ST 721 3RD ST
2411 PROSPECT AVE 904 AVIATION BLVD 940 1ST ST
540 1ST ST 926 1ST ST 2205 PACIFIC COAST HWY
417 25TH ST 837 5TH ST 1301 MANHATTAN AVE
1628 PROSPECT AVE 701 4TH ST 22 PIER AVE
708 8TH ST 1820 ARDMORE AVE 901 AVIATION BLVD
68 PIER AVE 1820 ARDMORE AVE 321 PIER AVE
73 PIER AVE 2001 PACIFIC COAST HWY 743 24TH PL
959 AVIATION BLVD 2001 PACIFIC COAST HWY 1310 PACIFIC COAST HWY
401 MANHATTAN AVE 933 6TH ST 53 PIER AVE
552 11TH PL 446 MONTEREY BLVD 801 20TH ST
50 PIER AVE 1286 THE STRAND 1200 PACIFIC COAST HWY
50 PIER AVE 625 7TH ST 30 HERMOSA AVE
65 PIER AVE 30 PIER AVE 2447 PACIFIC COAST HWY
950 ARTESIA BLVD 8 PIER AVE 2401 PACIFIC COAST HWY
833 5TH ST 20 13TH ST 2515 VALLEY DR
1830 HERMOSA AVE 1645 VALLEY DR 1850 PACIFIC COAST HWY
935 1ST ST 839 6TH ST 20 PIER AVE
615 3RD ST 700 PACIFIC COAST HWY 1720 ARDMORE AVE
53 PIER AVE 2121 PACIFIC COAST HWY 1050 AVIATION BLVD
1301 MANHATTAN AVE 49 PIER AVE 640-650 HERMOSA AVE
1707 PACIFIC COAST HWY 1314 LOMA DR 139 HERMOSA AVE
90 PIER AVE 11 PIER AVE 139 HERMOSA AVE
500 PACIFIC COAST HWY 100 MONTEREY BLVD 104 HERMOSA AVE
1837 PACIFIC COAST HWY 950 1ST ST 417 25TH ST
972 ARTESIA BLVD 444 HERMOSA AVE 669 4TH ST
501 HERONDO ST 320 MASSEY ST 1072 AVIATION BLVD
712 9TH ST 15 15TH ST 21 PIER AVE
26 PIER AVE 1272 THE STRAND 1221 HERMOSA AVE
538 8TH ST 957 1ST ST 1016 THE STRAND
2100 PACIFIC COAST HWY 74 PIER AVE 31 PIER AVE
37 PIER AVE 720 21ST ST 36 PIER AVE
718 21ST ST 736 GOULD AVE 52 PIER AVE
867 AUBREY CT 1803 PACIFIC COAST HWY 415 HERONDO ST
447 HERONDO ST 834 1ST ST 414 2ND ST
19 PIER AVE 1134 CYPRESS AVE 660 5TH ST
960 1ST ST 710 9TH ST 39 PIER AVE
802 PACIFIC COAST HWY 77 15TH ST 840 LOMA DR
81 PIER AVE 77 15TH ST 1325 HERMOSA AVE
1560 PACIFIC COAST HWY 2309 PACIFIC COAST HWY 709 PIER AVE
1731 PACIFIC COAST HWY 655 2ND ST 703 PIER AVE
Addresses With Scout Service at Start of Contract
March 20, 2013 City of Hermosa Beach
EXHIBIT 9
DOWNTOWN AREA
March 20, 2013 City of Hermosa Beach
EXHIBIT 10
AREAS WHERE AUTOMATED SERVICE NOT FEASIBLE (CAN SERVICE AREAS)
Between Palm Drive and Manhattan Avenue
Containers placed on 28th Court – Addresses on 27th and 28th Streets
Containers placed on 29th Court – Addresses on 28th and 29th Streets
Containers placed on 30th Place – Addresses on 29th and 30th Streets
Containers placed on 31st Place – Addresses on 30th and 31st Streets
Containers placed on 32nd Place – Addresses on 31st and Longfellow Avenue
Containers placed on 33rd Place – Addresses on Longfellow and 33rd Streets
Containers placed on 34th Place – Addresses on 33rd and 34th Streets
Containers placed on Homer Street – Addresses on 34th and 35th Streets
Between Manhattan Ave and Valley Drive
Containers placed on 31st Place – Addresses on 30th and 31st Streets
Containers placed on 32nd Place – Addresses on 31st Street and Longfellow Avenue
Between Manhattan Avenue and Highland Avenue
Containers placed on 34th Place – Addresses on 33rd and 34th Streets
Between 22nd Street and 24th Street
Containers placed on Beach Drive – Addresses on Hermosa Drive and The Strand
March 20, 2013 City of Hermosa Beach
EXHIBIT 11
DOWNTOWN COMPACTOR FACILITY SERVICE AREA
March 20, 2013 City of Hermosa Beach
EXHIBIT 12
NOTARY CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF ) ss:
On _______________ before me, ______________________(name), ______ (title), personally
appeared__________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature __________________________________ (Seal)
Notary Public
HBFD February 2013 Month Activity Report
Page 2 of 4
Hermosa Beach Fire Department
Automatic & Mutual Aid Report for February 2013
Manhattan Beach Redondo Beach Torrance El Segundo Los Angeles County Other Total Automatic Aid Given 18 8 0 0 0 0 26
Mutual Aid Given 31 1 0 1 0 0 33
Total Aid Given 49 9 0 1 0 0 59
Type of Aid Given
Fire 1 2 0 0 0 0 3
Explosion 0 0 0 0 0 0 0
Emergency Medical/Rescue 30 4 0 1 0 0 35
Haz Mat/Condition 0 0 0 0 0 0 0
Public Assist/Service Call 0 0 0 0 0 0 0
Good Intent 0 0 0 0 0 0 0
Cancellations 17 2 0 0 0 0 19
Alarm Activation 1 1 0 0 0 0 2
Severe Weather 0 0 0 0 0 0 0
Special/Miscellaneous 0 0 0 0 0 0 0
Automatic Aid Received 11 2 0 0 0 0 13
Mutual Aid Received 0 0 0 0 0 0 0
Total Aid Received 11 2 0 0 0 0 13
Type of Aid Received
Fire 2 1 0 0 0 0 3
Explosion 0 0 0 0 0 0 0
Emergency Medical/Rescue 6 1 0 0 0 0 7
Haz Mat/Condition 1 0 0 0 0 0 1
Public Assist/Service Call 0 0 0 0 0 0 0
Good Intent 1 0 0 0 0 0 1
Cancellations 0 0 0 0 0 0 0
Alarm Activation 1 0 0 0 0 0 1
Severe Weather 0 0 0 0 0 0 0
Special/Miscellaneous 0 0 0 0 0 0 0
Total ALS Units Given 22 9 0 1 0 0 32
Total ALS Units Received 12 3 0 0 0 0 15
HBFD February 2013 Month Activity Report
Page 3 of 4
Hermosa Beach Fire Department
Fire & Life Safety Planning & Inspection Activity for February 2013
Initial Inspections Current Month
2013 Year to
Date
Current Month
Last Year
Last Year to
Date
Commercial 16 16 9 28
Assembly 0 0 0 0
Institutions 0 0 0 0
Industrial 0 0 0 0
Apartments 11 11 1 1
Life Safety Systems 0 10 n/a n/a
Sub-Total 27 37 10 29
Re-Inspections
Commercial 33 51 9 11
Assembly 0 0 0 0
Institutions 0 0 0 0
Industrial 0 0 0 0
Apartments 5 5 0 0
Life Safety Systems 0 0 n/a n/a
Sub-Total 38 56 9 11
Occupant Load
Inspections/Checks 8 10 n/a n/a
Citations Issued 0 0 n/a n/a
Sub-Total 8 10 n/a n/a
Special Events
Plan Review 2 6 n/a n/a
Permit Review 2 5 n/a n/a
On-Site Inspections 0 0 n/a n/a
Sub-Total 4 11 n/a n/a
Total Activity 77 114 19 40
Ambulance Activity for February 2013
Invoices for EMS Current Month
Fiscal Year to
Date
Current Month
Last Fiscal Year
Last Fiscal Year
to Date
Residential 47 266 31 188
Non-Residential 27 356 20 256
Total 74 622 51 444
HBFD February 2013 Month Activity Report
Page 4 of 4
Hermosa Beach Fire Department
Incidents by Day of Week & Time of Day for February 2013
0
5
10
15
20
25
30
35
Sunday Monday Tuesday Wednesday Thursday Friday SaturdayNumber of Incidents Incident Activity by Day of Week
0
2
4
6
8
10
12
14
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23Number of Incidents Hour of Day (0 is midnight; 23 is 11PM)
Number of Incidents by Time of Day
1 of 4
Sex Crimes
0%
Robbery
0%
Assault
12%
Burglary
19%
Theft
48%
DUI
21%
Murder
0%
Police Department Type of Incidents
February 2013
South Pier-West PCH
495
26%
North Pier-West PCH
375
20% South Aviation-East
PCH
255
13%
North Aviation-East
PCH
351
19%
Downtown-South Pier
187
10%
Downtown-North Pier
188
10%
Herondo-2nd St
34
2%
Police Department Calls by Location
Total Calls, February 2013: 1885
2 of 4
Month Average % Less Than
5 Minutes
January 3:25 80.22%
February 3:08 85.37%
March
April
May
June
July
August
September
October
November
December
3 of 4
0
50
100
150
200
250
300
350
SUN MON TUE WED THU FRI SAT
Calls by Day of Week
0
20
40
60
80
100
120
140
160
180
0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300
Calls by Hour of Day
0
20
40
60
80
100
120
0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300
1 2 3 4 6 5 E
Call Priority by Hour of Day
4 of 4