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Home My WebLink About04/09/13 1 “It is often hard to distinguish between the hard knocks of life and those of opportunity.” AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, April 9, 2013 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. - CLOSED SESSION: See attached Closed Session Agenda 7:00 p.m. - REGULAR MEETING MAYOR Patrick ‘Kit’ Bobko CITY CLERK Elaine Doerfling MAYOR PRO TEM Michael DiVirgilio CITY TREASURER David Cohn COUNCIL MEMBERS Jeff Duclos Howard Fishman Peter Tucker CITY MANAGER Tom Bakaly CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website 2 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PRESENTATION BY VOICE ON ANNUAL EARTH DAY CELEBRATION ON APRIL 27, 2013 AT POLLIWOG PARK PRESENTATION BY SOUTHERN CALIFORNIA EDISON PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 3 (a) Letter from Jim Lissner dated April 2, 2013 requesting City Council oppose SB635 (Leno). (b) Letter from Mike Collins regarding the proposed oil production project. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) RECOMMENDATION TO APPROVE MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL HELD ON FEBRUARY 9, 2013. (b) RECOMMENDATION TO RATIFY CHECK REGISTER AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. (d) RECOMMENDATION THAT THE CITY COUNCIL WITHDRAW AS A MEMBER OF THE INDEPENDENT CITIES FINANCE AUTHORITY (ICFA). Memorandum from Finance Director Viki Copeland dated April 1, 2013. (e) RECOMMENDATION TO AUTHORIZE THE EXPENDITURE OF $29,098.82 TO WESTNET, INC. OF HUNTINGTON BEACH FOR THE INSTALLATION OF COMPONENTS TO UPGRADE THE EXISTING WESTNET STATION ALERTING SYSTEM. Memorandum from Fire Chief David Lantzer dated April 1, 2013. (f) RECOMMENDATION TO ADOPT RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FISCAL YEAR 2013-2014. Memorandum from Public Works Director Frank Senteno dated April 1, 2013. (g) RECOMMENDATION TO AWARD THE SERVICES CONTRACT TO MERCHANTS LANDSCAPE SERVICES, INC. TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR “LANDSCAPE MAINTENANCE” IN THE AMOUNT OF $712,656.00; AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AND, AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES TO THE CONTRACT WITHIN THE PROJECT BUDGET. Memorandum from Public Works Director Frank Senteno dated April 2, 2013. 4 (h) RECOMMENDATION TO AWARD THE CONSTRUCTION CONTRACT TO THE LOWEST QUALIFIED BIDDER TO PROVIDE CONSTRUCTION SERVICES FOR PROJECT CIP NO. 11-139 PROTECTIVE BOLLARDS AT PIER PLAZA IN THE AMOUNT SPECIFIED IN THE BID RESULTS; AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE ATTACHED CONSTRUCTION CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AND, AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES TO THE CONTRACT WITHIN THE PROJECT BUDGET. Memorandum from Public Works Director Frank Senteno dated April 2, 2013. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a. SPECIAL EVENT APPLICATION FOR USC SPRING FOOTBALL RALLY. Memorandum from Assistant to the City Manager Diane Strickfaden dated April 9, 2013. RECOMMENDATION: Approve the Special Event application for the USC Spring Football Rally. b. ADOPTION OF 2013-2018-2028 STRATEGIC PLAN AND CODE OF CONDUCT. Memorandum from City Manager Tom Bakaly dated April 4, 2013. RECOMMENDATION: Receive and file the 2012 Performance Report; adopt the Hermosa Beach 2013-2018-2028 Strategic Plan; and, discuss, revise as necessary and adopt the House Rules: Code of Conduct and Civility and Operating Guidelines. c. PAPERLESS COUNCIL PACKETS. Memorandum from City Manager Tom Bakaly dated April 4, 2013. RECOMMENDATION: Direct staff to pursue a paperless City Council packet and authorize the purchase of 5 iPads for City Council members. 5 d. SPECIAL EVENT APPLICATION FOR HURLEY “RIP MY SHRED STICK” SURF CONTEST. Memorandum from Assistant to the City Manager Diane Strickfaden dated April 9, 2013. RECOMMENDATION: Approve the Special Event application for the Hurley Rip My Shred Stick Surf Contest. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a. VACANCIES – BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS ON THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION. Memorandum from City Clerk Elaine Doerfling dated April 2, 2013. RECOMMENDATION: Direct the City Clerk to immediately advertise and request applications from interested parties for three Parks, Recreation and Community Resources Advisory Commission terms that will expire June 30, 2013. b. CITY TREASURER’S QUARTERLY UPDATE . Oral Report from City Treasurer David Cohn. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a. Request from Councilmember Duclos to direct the Planning Commission to work with staff on preparing possible amendments to City ordinances that set standards for large, flat screen televisions, the proliferation of which existing laws does not address. For all food serving establishments in the commercial zone and for exterior roof patios in residential areas. ADJOURNMENT 6 AGENDA CLOSED SESSION HERMOSA BEACH CITY COUNCIL Tuesday, April 9, 2013 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in existing and anticipated litigation. CALL TO ORDER 1. PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. 2. MINUTES: Approval of minutes of Closed Session meeting held on March 12, 2013. 3. CONFERENCE WITH LEGAL COUNSEL Initiation of Litigation: Government Code Section 54956.9(d)(4) Number of Potential Cases: 1 ADJOURNMENT April 4, 2013 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council April 9, 2013 TENTATIVE FUTURE AGENDA ITEMSTENTATIVE FUTURE AGENDA ITEMSTENTATIVE FUTURE AGENDA ITEMSTENTATIVE FUTURE AGENDA ITEMS APRIL 23, 2013APRIL 23, 2013APRIL 23, 2013APRIL 23, 2013 Red Cross Shelter Agreement Fire Chief Bar and Tavern Update Police Chief Recommendation for new phone system Finance Director Surf Memorial Statue and Fountain Public Works Director Parking Code Amendments Police Chief Car2go – Final ordinance and policies Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of March 20, 2013 Public Works Director Recommendation to receive and file the action minutes of the Planning Commission meeting of April 16, 2013. Community Development Director Award of Contract – Community Dialogue Community Development Director South Park Design Contract Public Works Director Oil Project Status Report City Manager Janitorial Services Public Works Director MAY 14, 2013MAY 14, 2013MAY 14, 2013MAY 14, 2013 Economic Development Plan Community Development Director Award of Contract – Oil EIR Community Development Director Discovery Economics Finance Director Electric Car Purchase – Policy Discussion Public Works Director Electronic Patient Care Reporting Fire Chief Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of March 4, 2013 Fire Chief TUESDAY, MAY 21, 2013TUESDAY, MAY 21, 2013TUESDAY, MAY 21, 2013TUESDAY, MAY 21, 2013 @ 7:00PM@ 7:00PM@ 7:00PM@ 7:00PM (NOTE DATE CHANGE)(NOTE DATE CHANGE)(NOTE DATE CHANGE)(NOTE DATE CHANGE) BUDGET/CIP WORKSHOP MAY 28, 2013MAY 28, 2013MAY 28, 2013MAY 28, 2013 Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of April 2, 2013. Assistant to the City Manager Recommendation to receive and file the action minutes of the Planning Commission meeting of May 22, 2013. Community Development Director Oil Project Status Report City Manager MORE MORE MORE MORE 2c 2 WEDNESDAY, MAY 29, 2013 @ 7:00PMWEDNESDAY, MAY 29, 2013 @ 7:00PMWEDNESDAY, MAY 29, 2013 @ 7:00PMWEDNESDAY, MAY 29, 2013 @ 7:00PM JOINT MEETING WITH THE HERMOSA BEACH CITY SCHOOL DISTRICT BOARD OF TRUSTEES PENDING ITEMSPENDING ITEMSPENDING ITEMSPENDING ITEMS Investment Policy Update, Broker Contracts and Administrative Items City Treasurer Award of Contract – General Plan Community Development Director Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.. Finance Director Procurement Policies - RFP City Manager Ethics Policy City Manager Review of Pension Bonds Finance Director Short Term Rentals Community Development Director Building Code Amendments – Adjacent Property Owner Protection Community Development Director Food Truck Code Amendments Community Development Director April 4, 2013 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council April 9, 2013 ADOPTION OF 2013-2018-2028 STRATEGIC PLAN AND CODE OF CONDUCT Recommendation: City Council should: 1) Receive and file the 2012 Performance Report (attached); 2) Adopt the Hermosa Beach 2013-2018-2028 Strategic Plan - attached (with changes as identified in this report); and 3) Discuss, revise as necessary and adopt the House Rules: Code of Conduct and Civility and Operating Guidelines (attached). Background: The City Council desired to pursue a Strategic Planning Model for Hermosa Beach. The key components of the model consist of: 1) Vision (Value-based principles – 15 years); 2) Plan (Strategic Goals - 5 Years); 3) Execution (Work program – 1 year); 4) Mission (Responsibility of City government; and 5) Core Beliefs (Values that define conduct). On December 12, 2012, December 13, 2012 and February 9, 2013, the City Council met with a facilitator to execute the Strategic Planning Model described above. Prior to those meetings, the facilitator met with staff and conducted phone interviews individually with City Council. City Council received public input at each of the three meetings and material relating to the planning process has been posted on the City’s website. Analysis: Council started their strategic planning with a review of City successes and challenges for 2012. City Council and Staff also identified service level increases and cost cutting measures that have been implemented in the last year. The Performance Report is attached and is an important tool that helps us connect with our customers, celebrate our success and understand potential impacts of cost cutting measures. Council should receive and file the performance report. Council then created the components of the strategic plan by developing the City Council’s long-term vision through 2028; establishing 5 year goals through 2018; identifying Policy and Management Action Items for 2013; and determining the City’s Mission (role of government). The Strategic Plan that encompasses these areas is attached, along with an executive summary and a one-page (front and back) summary that is a useful communication tool. One thing that sets this strategic plan apart from many others is that City Council took the time to define what things mean. For example, the 2028 Vision Statement starts with saying, “Hermosa Beach is the Best Little Beach City.” City Council then agreed upon 8 statements such as “Appreciation of diverse, contrasting, relaxed life styles” and “Place for innovators, champions and iconoclasts to enjoy life and excel” to further define what Being the Best Little Beach City means. City Council then got more and more specific by strategically identifying 5 year goals and one year action plans. Council then got very clear on the role of government and how we are going to accomplish success through valued employees and volunteers. Management staff met as a team with the facilitator on April 2, 2013 and developed specific work plans with clear deliverables and milestone dates for the top and high priority action items identified by City Council in the strategic plan. Not all of these items will be completed in 2013, but there is a work plan to ensure Council action items are being met. Staff will provide Council with an information update on the progress of action items on a quarterly basis, starting in July. Staff suggests that the 2nd high priority policy action item be changed to say, “Storm Water Quality Plan” and the 3rd high priority policy action item be changed to say, “Civic Center and Downtown Properties.” City Council should adopt the strategic plan. Council should review this plan annually and make adjustments as needed. City Council rounded out its discussion by agreeing to a Code of Conduct and Civility for how Council, employees and the community are going to interact (attached). The facilitator identified 7 items for the Code of Conduct and Civility and we have included the whole list that Council identified and how the vote went to identify the 7. Council also identified 11 protocols or Operating Guidelines for dealing with information requests, employee contact, commission communication, etc. On April 9th, Council may want to take some time to discuss this document further, make any revisions and then adopt the Code of Conduct and Civility and Operating Guidelines. It is important to remember that the strategic plan and other items are “living and breathing” and should be dynamic and change as time goes on. If Council adopts the strategic plan, we will use it (especially the Hermosa Beach Vision 2028) as a basis for the community dialogue and General Plan process that we are starting in May where the community will discuss and help determine the future of Hermosa Beach. Respectfully submitted, Tom Bakaly City Manager