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HomeMy WebLinkAbout05/14/13 1 “Be careful of your thoughts; they may become words at any moment.” AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, May 14, 2013 - Council Chambers, City Hall 1315 Valley Drive 7:00 p.m. MAYOR Patrick ‘Kit’ Bobko CITY CLERK Elaine Doerfling MAYOR PRO TEM Michael DiVirgilio CITY TREASURER David Cohn COUNCIL MEMBERS Jeff Duclos Howard Fishman Peter Tucker CITY MANAGER Tom Bakaly CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Fire Department, Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website 2 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PRESENTATION OF THE INNOVATORS, CHAMPIONS AND ICONOCLASTS AWARD TO THE WOMAN’S CLUB OF HERMOSA BEACH “CHAMPIONS IN PHILANTHROPY” PRESENTATION BY BIKE NATION PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 3 WRITTEN COMMUNCATIONS (a) Letter from Kevin Sousa dated May 1, 2013 and response from City Manager Tom Bakaly dated May 1, 2013 regarding proposed oil production project. (b) Letter from Howard Longacre dated May 4, 2013 regarding several matters in Council’s jurisdiction. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON FEBRUARY 26, 2013; ADJOURNED REGULAR MEETING HELD ON FEBRUARY 28, 2013; AND, REGULAR MEETING HELD ON MARCH 12, 2013. (b) RECOMMENDATION TO RATIFY CHECK REGISTER. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. (d) RECOMMENDATION TO ADOPT RESOLUTION APPROVING THE ENGINEER’S REPORT FOR HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2013-2014 (“DISTRICT”) MADE PURSUANT TO THE REQUIREMENTS OF RESOLUTION NO. 13-6842 AND, ADOPT RESOLUTION DECLARING THE CITY COUNCIL’S INTENTION TO ORDER CERTAIN IMPROVEMENTS AND TO LEVY AND COLLECT ASSESSMENTS WITHIN THE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2013 THROUGH JUNE 30, 2014; AND SETTING JUNE 25, 2013, TO ACCEPT PUBLIC INPUT ON THE MATTER OF THE PROPOSED ASSESSMENT. Memorandum from Public Works Director Frank Senteno dated April 29, 2013. (e) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF MARCH 4, 2013. (f) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF APRIL 2, 2013. (g) RECOMMENDATION TO APPROVE SPEED HUMPS ON 1ST STREET BETWEEN BARNEY COURT AND PROSPECT AVENUE. Memorandum from Public Works Director Frank Senteno dated April 27, 2013. 4 (h) RECOMMENDATION TO APPROVE THE SPECIAL EVENT APPLICATION FOR THE “WALK HERMOSA BEACH” SIGN UNVEILING AND CONSIDER WAIVING $640 IN SPECIAL EVENT FEES. Memorandum from Assistant to the City Manager Diane Strickfaden dated May 14, 2013. (i) RECOMMENDATION TO AUTHORIZE CITY MANAGER TO SIGN THE SHELTER AGREEMENT WITH THE AMERICAN RED CROSS FOR 710 PIER AVENUE (COMMUNITY CENTER GYM). Memorandum from Fire Chief David Lantzer dated May 2, 2013. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION  Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a. CITY TREASURER. Memorandum from City Manager Tom Bakaly dated May 9, 2013. RECOMMENDATION: Direct staff to return with a resolution that would place on the November ballot the question of whether the Treasurer position should be appointed; appoint the Finance Director as the Interim City Treasurer; adopt resolution approving the Investment Policy; and, approve the list of brokers identified by the Treasurer. b. DISCOVERY ECONOMICS REPORT. Memorandum from City Manager Tom Bakaly dated May 9, 2013. RECOMMENDATION: Discuss the Discovery Economics Report and this staff report and receive and file the Report. c. POLICE CHIEF SALARY. Memorandum from Interim Police Chief Michael McCrary dated May 7, 2013. RECOMMENDATION: Authorize the City Manager to recruit for the Chief of Police position at a top salary of $163,008. 5 d. SURF LEGENDS MEMORIAL. Memorandum from Public Works Director Frank Senteno dated April 27, 2013. RECOMMENDATION: Receive update on the Surf Legends Memorial project and approve the staff re-incorporate the original water fountain feature into the sculpture design and to submit the project to the administrator of the Joe Melchione Trust to determine if it is consistent with the wishes of Mr. Melchione. e. CONSIDERATION OF AN ORDINANCE AMENDING VARIOUS PROVISIONS OF THE MUNICIPAL CODE PERTAINING TO DISABLED ONSTREET PARKING SPACES, EXEMPTIONS FOR SPECIFIED MILITARY VETERANS, ADDING PARKING METERS TO GREEN ZONES AND LOT E, INCREASING ENFORCEMENT UNTIL 2AM, AND CONSIDERATION OF DEMAND PRICING ON THE METERS. Memorandum from Public Works Director Frank Senteno and Interim Police Chief Michael McCrary dated May 9, 2013. RECOMMENDATION: Waive full reading and introduce ordinance; appropriate funds in the amount of $14,200 for the purchase of 26 meters to add to the Green Zones, if approved; appropriate funds in the amount of $13,100 to the purchase of 24 meters to add to Lot E, if approved; direct staff to either come back with a report to implement demand pricing and propose rate changes or determine that no further staff work is needed. f. APPROVE RESOLUTION TO INCREASE BANDIT CAB FINES AND AMEND TAXI FRANCHISE AGREEMENT TO ADD TAXI VOUCHER PROGRAM AND STARTER PROGRAM/STAGING RULES. Memorandum from Interim Police Chief Michael McCrary dated May 7, 2013. RECOMMENDATION: Adopt resolution to raise the bandit cab fines (5.72.030 and 5.72.040) to $550.00, to add a second amendment to the Taxi Cab Franchise to institute a fine of $1000.00 for each violation where a taxi company does not provide a starter as directed, to allow any of the taxi companies that have franchise agreements to participate in the taxi voucher program, and establish a taxi staging area on 13th Street. g. ADOPTION OF ORDINANCE TO AMEND THE MUNICIPAL CODE AUTHORIZING A CAR SHARING PROGRAM AND APPROVAL OF PERMIT TO ALLOW CAR2GO N.A., LLC TO OPERATE AS A CAR SHARING PROGRAM INCLUDING USE OF METERED AND RESTRICTED PARKING SPACES. Memorandum from Community Development Director Ken Robertson dated May 7, 2013. RECOMMENDATION: Adopt ordinance to amend the Municipal Code authorizing a car sharing program and authorize issuance of Permit to allow Non- Reserved Carshare Parking in Legal Parking Spaces in City Right-of-Way and direct staff to take any other steps required to implement the program pending the effective date of an ordinance authorizing car sharing programs. 6 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. APPOINTMENT TO SOUTH BAY WORKFORCE INVESTMENT BOARD. Memorandum from City Manager Tom Bakaly dated May 14, 2013. RECOMMENDATION: That the City Council accept the nomination and initiate the process to appoint Ms. Denise DiPasquale to fill the South Bay Workforce Investment Board’s Hermosa Beach Business Private Sector vacancy (Seat 22) for the term of July 1, 2013 through June 30, 2017. 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a. VACANCIES-BOARDS AND COMMISSIONS SCHEDULE APPLICANT INTERVIEWS FOR EMERGENCY PREPAREDNESS ADVISORY COMMISSION. Memorandum from City Clerk Elaine Doerfling dated May 8, 2013. RECOMMENDATION: Schedule a meeting for a time certain prior to the regular meeting of June 11, 2013, for the purpose of interviewing applicants for the Emergency Preparedness Advisory Commission, with appointments to follow at the regular City Council meeting. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a. Request from Councilmember Fishman to direct staff to develop a policy that requires appointed/elected officials not to use home e-mail addresses but use addresses created by the city. ADJOURNMENT May 9, 2013 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council May 14, 2013 TENTATIVE FUTURE AGENDA ITEMS TUESDAY, MAY 21, 2013 @ 7:00PM BUDGET/CIP WORKSHOP MAY 28, 2013 Public Hearing: Amendment to the Municipal Code to allow and regulate mobile food vendors within the City of Hermosa Beach, create an administrative permit process within the Zoning Code, and various amendments for consistency, and adoption of an Environmental Negative Declaration. Community Development Director Public Hearing: Amendment to the Municipal Code to allow and regulate limited special events/activities on private property within the City of Hermosa Beach and various amendments regarding special events for consistency, and adoption of an Environmental Negative Declaration. Community Development Director Radio Purchase Fire Chief Award of Contract – Community Dialogue Community Development Director General Plan Contract Community Development Director Award of Contract – Oil EIR Community Development Director Economic Development Plan City Manager Landscape and Street Lighting Assessment District Public Works Director Recommendation to receive and file the action minutes of the Planning Commission meeting of May 22, 2013. Community Development Director Oil Project Status Report City Manager WEDNESDAY, MAY 29, 2013 @ 7:00PM JOINT MEETING WITH THE HERMOSA BEACH CITY SCHOOL DISTRICT BOARD OF TRUSTEES JUNE 11, 2013 Food Truck Code Amendments Community Development Director Electric Car Purchase – Policy Discussion Public Works Director Carbon Neutral – Policy Discussion Community Development Director Bar and Tavern Update Interim Police Chief July 4th Update Interim Police Chief JUNE 25, 2013 Public Hearing: Review delinquent refuse bills for the purpose of ordering said delinquent charges be placed on the property tax bill as a special assessment. The assessment would affect only those properties with refuse bills delinquent as of March 31, 2013. City Manager Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 15, 2013 Public Works Director Recommendation to receive and file the action minutes of the Planning Commission meeting of June 18, 2013. Community Development Director MORE  2c 2 PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.. Finance Director Procurement Policies - RFP City Manager Ethics Policy City Manager Review of Pension Bonds Finance Director Short Term Rentals Community Development Director South Park Design Contract Public Works Director Building Code Amendments – Adjacent Property Owner Protection Community Development Director Page 1 of 4 MINUTES EMERGENCY PREPAREDNESS ADVISORY COMMISSION MONDAY, MARCH 4, 2013 - 7:00 P.M. CALL TO ORDER 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Gila Katz, Alan Benson, Tracy Hopkins, Carol Russell, George Schmeltzer, Ken Hartley, William Hallett STAFF: Steve Johnson, Interim Police Chief; David Lantzer, Fire Chief ANNOUNCEMENTS None PUBLIC PARTICIPATION John Lauren of the Hermosa Beach Disaster Service Workers provided information on the volunteer group and the services they provide. The group meets every third Tuesday of the month at 7:30 p.m. in the Emergency Operations Center (EOC). Training events are conducted in every meeting. The April 2013 meeting will include an overview of Map Your Neighborhood. Members of the public and the commission members were invited to attend. More information is available at hbdsw.org PRESENTATIONS Commissioner Katz shared information she received at an Emergency Preparedness meeting in Downey which included earthquake and flood checklists. Commissioner Katz suggested Hermosa Beach use the information provided to build a stronger emergency response team and also suggested the City plan a fire drill for City Hall and the Community Center. 1. APPROVAL OF MINUTES FROM THE MEETING OF JANUARY 7, 2013. Motion by Commissioner Katz to approve the minutes from the meeting of January 7, 2013 as written, seconded by, (inaudible) Vote: 6-0, abstained 1 (Commissioner Hartley absent) Page 2 of 4 2. MONTHLY E-NEWSLETTER ARTICLE - TIP OF THE MONTH. The following eNewsletters will be posted on the City's website: a. Helping Children Cope with Disaster b. Be In Communication - Have a Portable Battery Operated AM/FM Radio 3. REPORT BY WEBSITE SUBCOMMITTEE. Verbal report (Commissioner Benson). Commissioner Benson advised he will be forwarding finalized pages to Chief Lantzer and Sylvia Moreno to be added to the website. 4. BUSINESS EMERGENCY PREPAREDNESS PROGRAM UPDATE Verbal report (Commissioners Benson, Hartley and Russell). Commissioner Russell advised this item should be removed from the agenda until further notice. This project is on hiatus. 5. REPORT BY GOALS AND OBJECTIVES SUBCOMMITTEE. (Commissioners Katz, Russell, and Schmeltzer). Commissioner Russell advised this item has been completed and requested it be removed from the agenda. 6. COMMUNITY PREPAREDNESS EVENT - HERMOSA PREPARED! (Commissioner Russell) Commissioner Russell submitted a brief outline. A tentative date for the one day event will be during the last weekend of September, 2013. Members from the Hermosa Beach Disaster Service Workers, CERT, Hermosa Beach Amateur Radio Association and Hermosa Beach Neighborhood Watch will be in attendance, as well as high quality speakers from various organizations, including the Seismology Institute. A discussion took place regarding how to best notify the community of this upcoming event. More details will be provided at the next EPAC meeting. 7. REPORTS a. HERMOSA BEACH DISASTER SERVICES WORKERS (HBDSW) Chief Lantzer advised final drafts of the first two formal policies have been completed. They will continue working on polices one at a time in order to clearly define expectations and provide guidance for the HBDSW members. Page 3 of 4 b. HERMOSA BEACH AMATEUR RADIO ASSOCIATION (HBARA REPORT AND EMERGENCY OPERATIONS CENTER (EOP UPDATE. Oral report from Commissioner Hartley, Founder HBARA. Commissioner Hartley advised the Education Foundation contacted him regarding internet access for the Hearts of Hermosa event. Since the EOC is on a separate data stream, not comingled with any City data, the use was approved and the EOC will now be able to use two pieces of donated equipment as a result. The programming of the equipment used by the Ed Foundation will allow for the setup of a wireless access point which will cover part of the EOC parking lot. HBARA will again participate in Jamboree on the Air which will take place June 2013. The HBARA members will broadcast for 24 hours, making as many contacts as possible. HBARA is hoping to increase their score this year, as they did last year. c. OFFICE OF DISASTER MANAGEMENT - AREA G REPORT (South Bay Area of Los Angeles County). - Oral Report from Jeff Robinson, Executive Director. Jeff Robinson advised there will be a repeat of the Golden Guardian 2008 exercise. Concerns cities had from the 2008 exercise will be addressed during this year's exercise. All 14 cities in Area G will be participating this year, and out of the 88 cities in Los Angeles County, 51 will be participating. Jeff encouraged EPAC members to register for an Emergency Management Course being held at the National Fire Academy/Emergency Management Institute in Emmitsburg, MD. This course addresses preparedness and response in emergency situations, based on an earthquake, and is scheduled for July 22-25, 2013. Details can be found at training.fema.gov/emi, Course No. E910. A Tsunami Preparedness week is planned for March 25-29, 2013. Tsunami inundation maps can be downloaded from the tsunami.ca.gov website. d. FIRE CHIEF REPORT Chief Lantzer advised 4 of the 6 Chevron coker drums to be transported from King Harbor to the El Segundo refinery have been completed; the event has gone very well so far. i. CODERED UPDATE CodeRED Counts Chief Lantzer distributed the CodeRED Counts by Quarter report to all EPAC members. The 2013 first quarter numbers indicate an overall increase in enrollment. Commissioner Hopkins asked that EPAC members remind local businesses they visit to sign up for CodeRED. Page 4 of 4 e. POLICE CHIEF REPORT Interim Chief Johnson advised he, along with Chief Lantzer and the City Manager, met February 6, 2013 with the school superintendent and both principals from the local schools to discuss preparedness and active shooter scenarios. He advised it was a very comprehensive meetings and he hopes to include Our Lady of Guadalupe in future meetings. 8. COMMISSION MEMBER REOUESTS FOR FUTURE AGENDA ITEMS. Commissioner Schmeltzer: Carbon Monoxide Awareness/Community Outreach Commissioner Hartley--Earthquake Shutoff Valves in Homes Commissioner Katz: Emergency Preparedness for Seniors 9. ADJOURNMENT. Page 1 of 2 Motion by Commissioner Schmeltzer to adjourn to the meeting of May 6, 2013, seconded by Commissioner Russell, Vote: 7-0 PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF THE APRIL 2ND, 2013 MEETING The meeting was called to order by Commissioner Maxwell Pledge of Allegiance Roll Call Present: Commissioners Bill Sigler, Laura Raymond, Jeff Maxwell and Robert Rosenfeld Assistant to the City Manager Diane Strickfaden Senior Recreation Supervisor Kelly Teeter Approval of Minutes: February 5th, 2013 Motion by Commissioner Laura Raymond to approve Minutes of February 5th, 2013 Commissioner Bill Sigler seconded the motion. All Ayes Public Comment No public comments. Matters for Commission Consideration A. Review of Special Event Application for Hurley’s Rip My Shred Stick Surf Contest Strickfaden presented the special event application for a Youth Surf Contest for ages 16 and under where pros are present to teach the youth how to surf. It’s a low impact event. Staff recommends approval in the interest of promoting surfing in the City of Hermosa Beach. Motion by Commissioner Robert Rosenfeld to approve the Special Event application for Hurley’s Rip My Shred Stick Surf Contest. Commissioner Laura Raymond seconded the motion. All Ayes B. Review of Special Event Application for USC Spring Football Rally Strickfaden presented the application for the USC Spring Football Rally, which is a two hour football pep rally on Pier Plaza, to get fans excited about the up and coming season. The event brings out the USC band, song girls, and football coach. Previous events were held in L.A. Live and South Coast Plaza. Daniel Zerunyan, the event promoter answered questions about the event, stating that Tickets will not be sold and promotional information will be available if they would like purchase tickets at a later date. Strickfaden answered questions stating that the need for porta-potties will be assessed after the site visit, and fees and any necessary permits, which could include an amplified sound permit or film permit will also be assessed. Maxwell asked if porta potties were still needed when we consider the bathrooms already at the pier? Strickfaden stated that it depends on if the bathrooms are functioning because of the pier closure. Sigler asked about conflicts with the Hermosa Beach 5000 and Strickfaden stated that event is in the morning and ends at about 10-11am. The rally doesn’t start set up until noon. Motion by Commissioner Bill Sigler to Approve the Special Event application for the USC Spring Football Rally. Commissioner Robert Rosenfeld seconded the motion. All Ayes C. Review of Outdoor Fitness Permit Kelly Teeter presented a proposed outdoor fitness permit program. The program was developed to address problems with unauthorized classes taking place at the beach and some parks, as well as correct inequities with existing and legal contract class programs. The Outdoor Fitness Permit would allow instructors to get a blanket permit for a 6 month period for various types of instruction. The permit would limit the instructor to one of 4 locations:  The beach between 11th and 14th street, which is known as our commercial zone, and it would have to be at least 50 feet from the strand.  Valley Park,  South Park, and  Edith Rodaway Park, which we also permit for Park Reservations. The permit times for the beach would be 6am-sundown with parks 8am-sundown. Fees would include a $50 application fee, $100 permit fee & 15% of the gross receipts. The permit mirrors a permit program in the City of Manhattan Beach and other cities. Sigler stated his support for the program but asked staff to look at the price which he thought might be too low at $100. Raymond and Sigler discussed limiting the number of people in a class to between 5 and 10. Maxwell stated that charging a percent of gross can lead to fudging of the receipts to keep that amount low. He suggested a flat fee. Rosenfeld expressed concern that it would be a financial burden for those who only coach 2-4 people. Maxwell and Sigler supported a permit for weekdays only. Raymond expressed support for enforcement. Maxwell asked about having parking enforcement assist with enforcement. Motion by Commissioner Bill Sigler to approve the Outdoor Fitness Permit with the understanding that staff will incorporate Commission’s recommendations. Commissioner Laura Raymond seconded the motion. All Ayes D. Special Event Application Fees Sigler recused himself from the discussion. Teeter presented recommendations on a proposed fee structure for Special Event Applications. This does not include other Special Event Fees such as for staff costs, or the event itself. Teeter presented a survey of other agency fee structures. That study indicated that Hermosa Beach is the only municipality with a different rate for non-profit organizations. Other agencies base their fees on size, location, and time of application submittal. Teeter presented two options for the Commission to consider:  Option A structured the fees based upon the type of entity giving the event (ie non profit vs commercial) and significantly lowered the existing non profit application fee.  Option B mirrors L.A. County Beaches and Harbors special event program which provides for a small, standard fee for all types of applicants, but takes a percent of gross receipts. Maxwell supported Option A’s higher amounts as he thought that would ensure the producers followed through with events. He stated he didn’t like the % of gross idea, as producers would be motivated to hide receipts. Teeter described what costs the application fee is to cover per Raymonds request. Raymond suggested that staff look at the Long Beach structure. Raymond also asked how producers got away without paying the application fee in the past, and Teeter responded that staff is looking at ways to streamline fee waiver requests. Strickfaden stated that the intent of lowering the application fee for non-profits is to address the continuing request for fee waivers. Sigler supported the tier idea. As far as the 15% request, no one from the City will audit these groups. The City doesn’t have the time. With Option A, looking at the non-profit’s figures being so low, some are doing better than others. The tier gives more subjectivity. Raymond suggested presenting a third option with the tier. I think costs are based on the impact of these events. With non-profit groups, the impact isn’t that high, and I think they would fall into the lower tier. Sigler stated that it would be good for the city to verify that non-profits are putting their money to a charitable organization. Raymond expressed concern about past situations where people borrowed other another’s non-profit status to put on an event. Rosenfeld stated he would like some assurance that the fee covers expenses involved. There needs to be some kind of structured recognition so we don’t get in debates over who’s what. Teeter: So you mean clear definitions between each tier? Maxwell: All the non-profits have to do is go to City Council, plead their case, and get away with it. If we made it more difficult and they had to produce where profits went the year before, it would be another hurdle. Sigler: I think that would be a great idea, to show where the money goes. Strickfaden stated that this year we are asking for the Form 990, which is filed at the end of the year and we will see it after the event. Motion by Commissioner Laura Raymond for staff refines the proposal and brings it back at the next meeting. Commissioner Robert Rosenfeld seconded the motion. All Ayes Staff Report(s) A. January/ February 2013 Activity Report Teeter: We are returning with increases in department revenue. In January revenues totaled to $677,912, an increase in 9% from year prior. At February we are at $768,759.36, an increase in 12% from the year prior. B. City Upcoming Special Events and Excursions Rosenfeld discussed excursions and the upcoming Surfer’s Walk of Fame. C. Hermosa Five-O Senior Center Calendar and Updates Rosenfeld presented the Hermosa Five-O Senior Activity center calendar. D. Update on South Park Project Strickfaden provided an update on the South Park project. Commissioner’s Reports A. Community Garden Project – Maxwell/Rosenfeld Maxwell: 1/8 of the hockey rink is full with the Community Garden. Rosenfeld: The Community Garden is going strong. Kari Walker: I am the president of the Community Garden. We have found a location for permanent side but are fundraising to get the money for it. B. Community Theater – DeMaderios/Raymond Raymond: No progress. Teeter: Still waiting on financial clarification from Finance Department. C. Friends of the Parks – DeMaderios/Rosenfeld No update. D. Hermosa Arts Foundation – Maxwell/Sigler Sigler: June 8th and 9th is the Art Walk. E. Historical Society/Museum – DeMaderios/Raymond No update. F. South Park Master Plan – DeMaderios/Raymond See D. Update on South Park Project Items Requested by Commissioners No requests. Other Matters A. Discussion About Smackfest Volleyball Tournament Sigler: Thanks to staff, commissioners who passed Smackfest. We have a long list to abide by but it’s going to be a great event. Motion by Commissioner Laura Raymond to adjourn the meeting. Commissioner Bill Sigler seconded the motion. All Ayes Adjournment What is a Bicycle Sharing System? A bicycle share system, or bike share, is a self-service rental system where individuals can rent and return a bicycle anywhere within a network of stations. Bicycle Sharing System Elements •A kiosk-based system of bikes that are affordable, clean and simple to use •Usage fees are incentivized for high-turnover and rides of 30 minutes or less to incur no usage fees •Where you want it: modular, portable, wirelessly connected and solar powered •Easy access: regular users can purchase a subscription and receive an RFID key; daily users and tourists can purchase a 24-hour pass •Bicycles can be accessed at kiosk stations located within a few blocks of each other •Stations are located in close proximity for quick trips where users live, work and go to school Why is the Popularity of Bike Share Spreading? Simplicity Users register for access, then “Rent, Ride, Return”, and repeat the process at their leisure. Ease Of Access Regular users can purchase a subscription and daily users can buy a day pass via credit card at any kiosk without long term commitment. Ride Anytime 24-7 access to the bicycles provides customers with convenient transportation at times not available via public transit. Convenient Locations Bike share stations are located near popular destinations such as employment centers, commercial districts, tourist attractions, colleges and universities and transit stops. Quick Turnover First 30 minutes are free of usage charge to increase bicycle circulation and frequency of rides. Who is Bike Nation? Incorporated in 2009, Bike Nation provides privately funded public bike sharing systems to cities, agencies and other entities. The company is a leader in the bike share industry by providing fourth generation technology and bikes. Bike Nation strives to offer an affordable user-friendly and healthy alternative to polluting forms of transportation. The company is headquartered in Tustin, California. Bike Nation is State-of-the-Art •All Bike Nation bike share stations are manufactured in the U.S. •Bike Nation bicycles are manufactured in the U.S. and assembled in southern California. •Bike Nation monetizes its investment through a combined advertising – sponsorship, membership driven business model. •Bike Nation’s community planners work with City staff to develop an integrated and connected community- based transportation system. Our systems become part of the overall transportation fabric. How Bike Share Works It’s That Simple! 1.Register online or at any Bike Nation kiosk. 2.Pick up a bicycle at the nearest station. 3.Pedal away to commute, explore, exercise or just for fun! 4.Return the bike to any station. 5.Repeat the process as much as you like! Transactions: Bike Nation kiosks only use debit or credit cards to complete transactions. Individuals who do not have a credit card can pay by prepaid Bike Nation debit card. Bike Nation’s Technology Bike Nation develops and owns all it’s intellectual property. The software is developed internally, by Bike Nation staff thereby giving us greater control and flexibility. We control 100% of the manufacturing of bike share stations and bicycles. Bike Nation has various built-in convenience features •Bike Share stations utilizes proven kiosk architecture, originally developed in 1997, that has gone through several generations of enhancements. •Bicycles utilize Airless Tires and Chainless Shaft Drivetrains. •Kiosks are modular, portable, wirelessly connected and solar powered. •Kiosks and bicycles are equipped with RFID for logistical balancing and identification. •Kiosks and system is mobile device ready for convenient user interaction with maps, way finding to additional stations, and overall functionality. •Bikes are fitted with active GPS devices that record a users trip time and distance Member Benefits Member RFID Key Card Personal key card allows Annual Members the ability to bypass the kiosk and rent bikes directly from the dock, making rentals even simpler. Mobile Application System users can find stations, available bikes/docks and view metrics on their mobile phone. System Website To create public awareness as well as provide system specific information, Bike Nation creates a community website that displays useful information for users. The website provides Members with a DASHBOARD where they can view personalized data such as distances ridden, trips taken, carbon reduction and money saved. Kiosk 4th Generation Modular Kiosk System A plug and play system that is portable, expandable and is easy to install, remove, replace, repair and relocate. A Ground Up High-Grade Industrial Design Designed from the ground up specifically for heavy urban use as a public system, with custom components which optimizes reliability, durability and function. Sturdy enough for any climate. Uniform Interface All operating systems within the kiosks are identical, making the process of renting seamless regardless of location and system. Time- tested software proven to be extremely reliable and easy to use. Solar Powered and Wireless Communication No wires, no emissions, no excavation and no power lines! Reduces associated costs and installation times. Solar power produces zero emissions and promotes sustainable equipment infrastructure. Made In America! Bike Nation Kiosks are designed and manufactured in Southern California with American Components! Bicycle Built for Safety and Low Maintenance Airless tires and chainless drive shafts enhance user safety and lower maintenance costs. Our bike’s step through frame features a low center of gravity for maximum stability. Additionally, the active front/rear lighting and retro- reflective paint ensure that our users will have the safest ride possible. Built for Comfort Adjustable seat height and ergonomic frame geometry accommodate a wide range of rider sizes and provide maximum rider comfort. Built to Last The bicycle is designed to the highest industrial standards •Tamper-proof seat, wheels, handle-bars and drive train •Puncture-resistant, airless tires with reflective sidewalls •Patented Shaft-Drive technology requiring no chain •Aluminum frame durability – rustproof and lightweight •A variety of safety features incorporated into the design Made in USA •Designed, powder-coated and assembled in the U.S. •Buy American Certified. Docking Stations Modular Units Plug and play setup capabilities allows rental stations to be tailored to each location’s specifications for a perfect fit. Expandable Docking stations are easy to install, remove, replace, relocate and repair, allowing for infinite possibilities in high- demand areas. Secure Bicycle Storage Docking stations lock on to bicycles by the frame and front wheel, providing excellent bicycle security! Easy Access Subscribers can waive their Bike Nation RFID key card to take a bike and be on their way in less than five seconds. Membership Rates & Usage Fees The cost to use Bike Nation is the combination of a one-time membership fee and the incurred trip fees after the initial thirty minutes. We have modeled our system to be cost-effective for users to take short trips, and utilize the system throughout the day. Subscription Prices Trip Fees 24-Hour $6.00 72-Hour $12.00 7-Day $25.00 30-Day $35.00 1-Year $75.00 Senior/Student $50.00 0-30 Minutes No Charge 31-60 Minutes $1.50 60-90 Minutes $4.50 Each additional ½ hr. + $6.00 The usage fees are designed to encourage users to return their rented bicycle within the first 30 minutes, making the same bicycle available for another customer. Social Benefits •All Bike Nation is Buy America compliant. The Bike Share stations are completely manufactured and assembled in Santa Ana, CA. Our bikes are manufactured in the US and assembled in Tustin, CA. •Bike Nation provides a first mile/last mile transportation solution that is typically difficult for transportation agencies to address, enhanced overall mobility around the Region and increased access to the Regional transportation system. •There are numerous societal benefits associated with bicycling that increase quality of life: improved air quality, increased physical activity, increased economic activity from bicyclist shoppers, decreased traffic congestion, and an increased sense of community within bike friendly areas. •Bike Nation, through its community bicycle ambassador program, provides educational services to aid the community in both maintenance and safe cycling practices; in doing so we help create and support bicycle programs in the immediate and surrounding areas. •Bike Nation develops community-based outreach programs and regularly participates in community events to build awareness and grow system usage. Environmental Benefits Bike Nation bike share systems are perfectly aligned with the Region’s Sustainable Communities Strategies Initiative. Bike sharing also increases the convenience, reliability, safety and speed of the Region’s transportation system, making it a perfect solution to first/last mile challenges. Consider that: •The World Watch Institute found that 90% of emissions in a 7-mile trip are generated in the first mile before engine warms up. •67% of all trips in a metropolitan area are less than 3 miles, as are 56% of all auto trips. •32% of all taxi trips are less than one mile. •Rides under 2 miles are often quicker to take by bike, and running errands by bike saves both time and the environment. Such trips can be replaced by a Bike Nation bicycle in under 25 minutes By providing the Bike Nation System to communities, we can effectively reduce the number of daily automobile trips taken. Both Air Quality and Congestion-based regulations demand a reduction in pollutants and traffic, but this is a difficult objective with a steadily increasing population. •Bike Nation’s bikes are equipped with active GPS devices and record time and trip distance. This data is converted into emission (carbon) reduction, calorie burn, and energy savings. Unique Differentiators •Bike Nation is a US owned and operated bike share company based in Orange County and the only provider that offers a privately funded bike share program without any government funding or operating subsidies. •The Bike Nation system is Buy America compliant, our kiosks and bicycles are Made in America with American materials and labor. •Bike Nation controls all facets of the bike share system; manufacturing of stations, development of software and manufacturing bicycles. •Bike Nation’s bike share program is powered through solar energy with special purpose American made batteries that provide back up power and system security. •Bike Nation software is designed to analyze ride data including calculating carbon offset credits. •Proprietary software for backend practices and customized system analytics that assist with load balancing, maintenance, and determining daily usage patterns per station, helping our Street Team with rebalancing and improving operational efficiency. •Universal Membership allowing seamless interoperability between all community bike share programs. •All Bike Nation bicycles utilize airless tires and a chainless shaft-driven drive-train. Bike Nation Bike Share Station