HomeMy WebLinkAbout05/21/13 1
AGENDA ADJOURNED REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, May 21, 2013 - 7:00 p.m. Council Chambers, City Hall 1315 Valley Drive
MAYOR
Patrick ‘Kit’ Bobko
CITY CLERK
Elaine Doerfling MAYOR PRO TEM Michael DiVirgilio CITY ATTORNEY Michael Jenkins COUNCIL MEMBERS Jeff Duclos Howard Fishman Peter Tucker
CITY MANAGER Tom Bakaly
CALL TO ORDER PLEDGE OF ALLEGIANCE
ROLL CALL PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda.
1. Preliminary Budget Review a. Overview of Budget Changes b. Review of Capital Improvement Plan 2. Strategic Plan, Linkage to Budget 3. Determination of Service Levels and Cost
4. Requested/Recommended Personnel Detail 5. Requested/Recommended Supplemental Item Detail 6. Five Year Forecast
7. Potential New Revenue Sources (not included in the budget)
a. Short Term Rentals
b. Convenience Fees (for online services) c. Demand Pricing for Parking 8. Sewer System, Upgrade and Annexation to County
9. Steam Cleaning, Cost for Upgrade of Service (not included in the budget)
10. Financial Policies RECOMMENDATION: Review and provide direction to staff. ADJOURNMENT
City of Hermosa Beach
California
Best Little Beach City, Getting Even Better!
2013-2014
Preliminary Budget and
Capital Improvement Program
Cover “mural” courtesy of Hermosa Beach Murals Project, Mural #1: Hermosa Beach Pier Plaza Circa 1924
Located at 14th & Hermosa Avenue on North facing wall of Parking Lot C.
CITY OF HERMOSA BEACH
PRELIMINARY BUDGET
2013-2014
MAYOR
PATRICK “KIT” BOBKO
MAYOR PRO TEMPORE
MICHAEL DI VIRGILIO
COUNCILMEMBERS
JEFF DUCLOS HOWARD FISHMAN
PETER TUCKER
CITY OFFICIALS
ELAINE DOERFLING, CITY CLERK
CITY MANAGER
TOM BAKALY
FINANCE DIRECTOR
VIKI COPELAND
Data Source: Lyle Sumek Associates, Inc., 2013
The mission of the
Hermosa Beach Municipal Government is to
Be Financially (1), Environmentally (2) Responsible
To Govern the Community (3)
and to Provide 1st Class Municipal Services (4)
in a Customer Friendly Manner (5)
through Valued Employees and Volunteers (6).
Data Source: Lyle Sumek Associates, Inc., 2013
Strategic Plan
VISION 2028
HERMOSA BEACH 2028
is The Best Little Beach City! (1)
Our Hometown Spirit, (2)
Our Beach Life Style, (3)
Our Eclectic Downtown, (4)
Our Vibrant Entry Corridors (5)
Our Commitment to Environmental Sustainability, (6)
MAKES US DIFFERENT AND SETS US APART.
GOALS 2018
Financially Sound City Government
High Performing City Providing 1st Class Services
More Livable, Sustainable Beach City
Enhanced Economic Development Through Revitalized
Downtown And Entry Corridors
POLICY AGENDA
2013
Top Priority
Carbon Neutral Action Plan: Development
(Community and City) with Actions
City Services and Levels of Services: Identification,
Priorities, Cost of Service Delivery Analysis,
Incorporation in the Budget
EIR for Oil Drilling
Sewer Replacement Program
Overall City Economic Development Policy Strategy
and Framework: City Role, Policy Framework, Tool Kit
for
Economic Development
High Priority
Five Year Financial Plan with Projections
Storm Water Diversion Plan
Civic Center: Downtown Opportunity Site
General Plan: Update
Pacific Coast Highway/Aviation Corridor Beautification
Conceptual Plan: Development
Fire District
MANAGEMENT AGENDA
2013
Top Priority
Organization Structure and Performance Review/Plan:
Process, Completion
High Performance Organization Model: Development
Street Paving Program
Crime Assessment Action Plan
Technology Upgrade
Strategic Plan Development
High Priority
Budget and Financial Documents: Simplification
Downtown Hotel: Development
Night Life Action Plan: Implementation
Artesia/Pacific Coast Highway Large Parcel:
Development
City Fleet Policy and Master Plan
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TABLE OF CONTENTS
PAGE PAGE
Understanding The Budget ....................................... 1 HUMAN RESOURCES......................................... ….157
Organizational Chart ................................................ 7 Auto/Property Insurance/Bonds.............................. 162
Certificate of Award ................................................... 9 Emission Control (AQMD) ...................................... 164
City Manager’s Budget Message ............................ 13 General Appropriations ........................................... 166
Budget Summary..................................................... 25 Liability Insurance .................................................. 168
Revenue by Fund .................................................... 34 Unemployment Insurance .................................. …170
Expenditures by Fund ............................................. 36 Workers’ Compensation ....................................... .172
Budget Transfers ..................................................... 38 POLICE
Pie Chart-Revenue By Source ................................ 43 Administration………………………………………...176
Pie Chart-General Fund Revenue .......................... 45 C.O.P.S. Program ................................................. .182
Property Tax Dollar Breakdown .............................. 47 Community Services .............................................. 184
Revenue Detail by Fund .......................................... 49 Crossing Guards .................................................... 188
Personnel Allocation Summary ............................... 67 Dial-A-Taxi ............................................................. 190
DEPARTMENT BUDGETS K-9 Division/Special Investigations ........................ 192
Pie Chart-Appropriations by Function ..................... 71 PUBLIC WORKS
Pie Chart-General Fund Appropriations ................. 73 Administration………………………………………..196
CITY COUNCIL ....................................................... 75 Beverage Recycling Grant………………………….198
CITY ATTORNEY.................................................... 79 Building Maintenance ............................................ 200
CITY CLERK/ELECTIONS ...................................... 83 Downtown Enhancement ....................................... 202
CITY MANAGER ..................................................... 87 Lighting/Landscaping/Medians .............................. 204
After School Program Shuttle ............................... 90 North Pier Structure/Parking Lot A/
Beach Cities Transit ............................................. 92 County Share of Revenue…………………………..206
Source Reduction/Recycling ................................ 94 Parks Division………………………………………...210
Special Event Shuttle ........................................... 96 Park/Rec Fund………………………………………..212
Information Technology ........................................ 99 Pavement Management Study……………………..214
Prospective Expenditures ................................... 103 Sewers and Storm Drains ...................................... 216
City Prosecutor ................................................... 107 Street Maintenance/Traffic Safety ......................... 220
CITY TREASURER ............................................... 111 Traffic Safety, Artesia Boulevard ........................... 222
COMMUNITY DEVELOPMENT Used Oil Block Grant Division ..…………………...224
Building……………………………………………..116 Equipment Service Division ................................... 226
Planning .............................................................. 118 Departmental Equipment Replacement ................ 228
Commuter Express ............................................. 122 Capital Improvement Program ............................... 241
General Plan and Coastal Plan Update………..124 APPENDIX
Benefit and Cost Analysis-Oil Project…………..126 City of Hermosa Beach Fact & Figures…………....283
Community Dialogue……………………………..128 Revenue History by Fund…………………………...284
COMMUNITY RESOURCES ............................... 131 Revenue Category Detail……………………………285
Recreation Transportation .................................. 136 Expenditure History by Fund………………………..286
FINANCE Explanation – User Charge Allocations……………287
Administration ……………………………………..140 Vehicle Replacement Schedule…………………….289
Cashier……………………………………………...144 Communications Equipment Replacement
Bus Pass Subsidy…………………………………146 Schedule……………………………………………....295
Bayview Drive, Lower Pier Avenue, Myrtle Business Machine Replacement
Avenue. Loma Drive, & Beach Drive Schedule………………………………………………307
Administrative Expense………………………….148 Schedule of Restricted/Discretionary Funds..…….311
FIRE .................................................................... 151 Glossary…………………………………………..…..313
Index ………………………………………………….316
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UNDERSTANDING THE BUDGET
BUDGET PROCESS
The budget process begins each year in February with a Pre-Budget Policy meeting with the City Council,
City Manager and Department Heads. The meeting is an early opportunity to identify upcoming issues that may affect the budget and a chance for the City Council to discuss policy issues that may impact budget
preparation. Department Heads prepare estimates of revenues and departmental expenditures for submission to the Finance Director. The City Manager and Finance Director meet with each department to
review the estimates and discuss requests. From these meetings, the preliminary budget is developed. The Capital Improvement Budget, which is part of the same document, follows the same process.
The City Manager is required to submit a preliminary budget to the City Council on or before May 15th of
each year. One or two public workshops are held in May and June to review the budget and receive public input. One formal public hearing is held in June, prior to budget adoption. The City Council must adopt an
annual budget, by resolution, on or before June 30 for the coming fiscal year (July 1 – June 30). If the budget is not adopted by that date, the preliminary budget, except for capital outlays, goes into effect until
the budget is adopted. The budget may be amended during the year as necessary. A Midyear Budget Review is conducted in
February, at which time adjustments to revenue estimates and appropriations are made. Expenditures may not exceed appropriations at the fund level. The City Manager may approve transfers of appropriation within
funds; transfers of appropriations from one fund to another require City Council approval.
Budgets are adopted for all governmental and proprietary funds (see later Explanation of City Funds) on a basis consistent with generally accepted accounting principles.
BUDGET CONTENT
The following areas offer quick insight into the budget.
City Manager’s Budget Message
The City Manager’s message presents the highlights and major changes in narrative form.
Budget Summaries
The Budget Summary contains condensed information on the budget by presenting estimated beginning
and ending fund balances and projected revenues and expenditures for each fund. The Schedule of
Revenues by Fund and the Schedule of Expenditures by Fund show comparisons between the 2011-12 actuals, the year-end estimate for 2012-13 and the requested amount for 2013-14.
Revenue
A computerized listing of line items entitled “City of Hermosa Beach, Revenue Detail by Fund, 2013-14 Budget” shows each revenue item, organized by fund. The columns on the report are explained below
under “Department Budgets.”
Personnel Authorizations
These pages present a summary of the City’s authorized personnel by department and provide quick reference to any new/eliminated positions and the City’s total staffing.
Department Budgets
The Table of Contents lists the pages for all activities separately budgeted. Each Department budget begins with a department description and a summary of personnel positions. A computerized listing of line items is entitled “City of Hermosa Beach, Department Expenditure Detail, 2013-14 Budget.”
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HOW TO READ THE REPORTS
Numerical columns on the Revenue and Expenditure reports are explained as follows:
Column No. 1 - "2011-12 Received/Expended."
Reflects actual revenue/expenditures for 2011-12 fiscal year
Column No. 2 - "2012-13 Total Budget”
Reflects the revised budget amounts through January 31, 2013
Column No. 3 - “2012-13 Received/Expended Year-to-Date (YTD)”
Reflects the actual revenue/expenditures through January 31, 2013
Column No. 4 - “2012-13 Year End Estimate”
Reflects the department’s best estimate of what revenue/expenditures will be
received/incurred through year-end, June 30, 2013.
Column No. 5 - “2013-14 Department Request”
Represents the 2013-14 Department Request.
FINANCIAL POLICIES
The City Council has adopted policies for specific funds. The policies are listed here, and again, below with the
applicable fund.
General Fund Any funds remaining unspent at year-end in the General Fund transfer equally to the Contingency Fund,
Insurance Fund, Equipment Replacement Fund and the Capital Improvement Fund. Transfers may be redirected
as the need arises.
Contingencies The adopted goal is to maintain fund balance equal to 16% of the General Fund appropriations for economic
uncertainties, unforeseen emergencies.
Compensated Absences The adopted goal is to maintain fund balance equal to 25% funding for accrued liabilities for employee vacation,
sick and compensatory time.
Retirement Stabilization These funds are set aside for use during periods of unstable rates.
Insurance Fund The adopted goal is to maintain $3,000,000 in net assets
for unanticipated claims and catastrophic losses.
Equipment Replacement Fund The adopted goal is to maintain net assets equal to the accumulated amount calculated for all equipment, based
on replacement cost and useful life of equipment.
DEBT SERVICE
The City has chosen not to use long-term debt to pay for capital improvement or infrastructure improvements at this time; therefore no debt service is shown in the budget.
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EXPLANATION OF CITY FUNDS
This section explains the funds shown in the Budget Summary.
Governments use fund accounting; each fund is considered to function as a separate fiscal and accounting entity. The basis for budgeting in all funds is the same as the fund type basis for accounting in accordance
with generally accepted accounting principles.
GOVERNMENTAL FUNDS - The City uses two fund types to account for governmental-type activity. These are the General Fund and Special Revenue Funds. The accounting basis for these funds is modified
accrual, which recognizes revenues when measurable and available and expenditures when the liability is incurred.
GASB 54 Governmental Accounting Standards Board (GASB) Statement 54, Fund Balance Reporting and
Governmental Type Definitions, which is effective for fiscal years beginning after 6/15/10, affects how we present the fund balance section of the budget.
The primary impact of this statement is that the Contingency Fund, Retirement Stabilization Fund and
Compensated Absences Fund are no longer separate funds; the amounts are in the General Fund and are shown in the fund balance section under the “committed” and “assigned” categories. This presentation may
be seen on the first page of the Budget Summary, at the bottom (page 25) and below.
The definitions for classifications of fund balance we are using are as follows:
Restricted fund balances are the portion of fund balance that have externally enforceable limitations on their usage through legislation or limitations imposed by creditors, grantors, laws and regulations of other
governments or enabling legislation.
Committed fund balances are self-imposed limitations by the highest level of decision-making authority, namely the City Council, prior to the end of the reporting period. City Council approval is required to commit
resources or to rescind the commitment.
Assigned fund balances are limitations imposed by management based on the intended use of the funds. Modifications or rescissions of the constraints can be removed by the same type of action that limited the use
of the funds
001 GENERAL FUND - The General Fund is the principal operating fund of the City. The estimated
fund balance at 6-30-14 (as presented in the Budget Summary) of $6,397,123 is classified as follows:
Restricted
$41,831 Affordable Housing Funds collected (conversion fees) for
affordable housing
$2,860 Verizon PEG Grant Public access funds to be use for future
broadcasting needs$45,000 Greenwald Theatre Balance of donation by Thelma
Improvement Donation Greenwald for theatre improvements
$58,134 CDBG Fund Exchange 2012 Use Undetermined
Committed
$28,900 In Lieu Parking Fees Fee Paid in Liue of Providing Parking
Assigned
$4,730,136 Contingencies Economic uncertainties, unforeseen emergencies
$1,000,000 Retirement Rate For use during periods of unstable rates
Stabilization$297,262 Compensated Funding for accrued liabilities of employee
Absences vacation, sick and compensatory time
$13,472 Beach/Plaza Promotions Funds from 12/31/12
$20,000 Beach/Plaza Promotions 2013-14
$159,528 Sales Tax Receivable Funds not received until seven months after year end
$6,397,123
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SPECIAL REVENUE FUNDS - A special revenue fund is used to account for the proceeds of specific
revenue sources that are restricted or earmarked for specific purposes.
105 LIGHTING/LANDSCAPING
FUND
Funds of the benefit assessment district, created pursuant to Street and Highway Code 22500-22679, are expended for lighting/median
maintenance and are accounted for in this fund.
115 STATE GAS TAX FUND City share of state gasoline tax restricted for use on public streets. Restricted Transportation Development Act (TDA) funds from
Metropolitan Transit Authority (MTA) are also held in this fund.
117 AB939 FUND Recycling fees generated in connection with solid waste collection are
used to implement a Source Reduction and Recycling Element and a Household Waste Element of the General Plan.
121 PROP A OPEN SPACE
FUND
Funds generated by passage of the L.A. County Safe Neighborhood Parks Bond Act by county voters for the purpose of improving parks and
recreational facilities. Interest is not allocated to this fund because City funds are advanced, then reimbursed by this grant.
122 TYCO FUND Funds received from an easement granted for construction of a
transpacific, submarine fiber optic cable system originating in Japan with a landing in Hermosa Beach. The project will provide additional
capacity for global voice and data transmission.
123 TYCO TIDELANDS FUND Funds set aside according to the Tyco easement agreement to construct one new bathroom and repair three existing bathrooms at the beach. Remaining funds are to be used for renovations, repair or improvement of the pier or beach.
125 PARK RECREATION
FACILITY TAX FUND Accumulation of subdivision fees and park, recreation facility tax fees on new dwellings. Generally, the funds are to be used for acquisition,
improvement and expansion of park or recreational facilities. Funds cannot be used for maintenance.
135 BAYVIEW DRIVE DISTRICT
ADMINISTRATIVE EXPENSE
FUND
This fund temporarily holds funds for payment of administrative
expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the
bond documents.
136 LOWER PIER
ADMINISTRATIVE
EXPENSE FUND
This fund temporarily holds funds for payment of administrative
expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the
bond documents.
137 MYRTLE DISTRICT
ADMINISTRATIVE EXPENSE
FUND
Funds collected from utility undergrounding assessments in the Myrtle
Avenue Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds.
138 LOMA DISTRICT
ADMINISTRATIVE EXPENSE
FUND
Funds collected from utility undergrounding assessments in the Loma Drive Undergrounding District for administration are deposited in this
fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds.
139 BEACH DRIVE
ASSESSMENT DISTRICT
ADMINISTRATIVE EXPENSE
This fund temporarily holds funds for payment of administrative
expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the
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FUND bond documents.
145 PROPOSITION A FUND Portion of sales tax (currently ½%) distributed to cities on a population basis for public transit purposes.
146 PROPOSITION C FUND Voter-approved ½% sales tax for transit purposes. Funds may be used
for street improvements on bus routes.
147 MEASURE R FUND Voter-approved ½% sales tax for transportation investments that will relieve traffic congestion, provide transit alternatives and improve air
quality. Funds are less restrictive than Propositions A and C.
150 GRANTS FUND State and Federal grants for specific projects are accounted for in this fund. Interest is not allocated to this fund because City funds are
advanced, then reimbursed by these grants.
152 AIR QUALITY
IMPROVEMENT FUND Funds collected by the Department of Motor Vehicles and distributed to cities on a population basis for use in reducing air pollution.
153 SUPPLEMENTAL LAW
ENFORCEMENT SERVICES
FUND
Funds received from the Citizen’s Option for Public Safety (COPS)
program, established by the State legislature in fiscal year 1996-97, are accounted for in this fund. Funds must be used for front line
municipal police services and must supplement and not supplant existing funding.
160 SEWER FUND Funds derived from a portion of the 6% Utility User Tax and
miscellaneous service charges are spent on the Sewer/Storm Drain Department and capital sewer projects.
170 ASSET FORFEITURE FUND Funds seized as a result of illegal activity and forfeited to the Police
Department. Funds must be used for law enforcement purposes to supplement, not replace or decrease existing appropriations.
180 FIRE PROTECTION FUND Fire flow fees collected are used to upgrade and enhance the fire flow
capabilities of the fire protection system.
301 CAPITAL IMPROVEMENT
FUND
Funds set aside for Capital Improvement Projects.
302 ARTESIA BOULEVARD
RELINQUISHMENT FUND
Funds received from California Department of Transportation
(CALTRANS) for relinquishment of the portion of Artesia Boulevard in Hermosa Beach.
PROPRIETARY FUNDS - Two fund types are used to account for a government’s business-type activities,
or those that receive a significant portion of their funding through user charges. These are the Enterprise
Fund and the Internal Service Fund. The basis for accounting in these funds is full accrual, which recognizes revenue and expenses as they occur, not when they are received or spent. Capital assets
(land, equipment, etc.) are accounted for in these funds.
INTERNAL SERVICE FUNDS - The Internal Service Fund is used to allocate the cost of providing certain
centralized services among different funds. These funds are invested but interest is not allocated to these funds.
705 INSURANCE FUND The Insurance Fund is an Internal Service Fund which pays all costs of liability, workers’ compensation, unemployment, and property
insurance with funds generated by service charges to all departments. Service charges are calculated based on separate formulas for each
type of insurance. The City Council’s goal for net assets is $3,000,000. (See Appendix for replacement schedules)
The Equipment Replacement Fund is an Internal Service Fund
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715 EQUIPMENT
REPLACEMENT FUND
established to provide ongoing funds to replace assets at the end of
the asset’s useful life. Vehicles, heavy equipment, communications equipment (computers and radios) and business machines are
included in the fund. In 2010-11 user charges were added for maintenance of City buildings. The City Council’s goal for net assets
is the “accumulated amount” calculated and shown in the Equipment Replacement Schedules. (See Appendix for replacement schedules)
FIDUCIARY FUNDS - Governments often hold or manage financial resources in a trustee or agency
capacity. A trust or agency fund type is used to account for a government’s fiduciary activities. The City's fiduciary funds are all agency funds, with a modified accrual basis of accounting.
AGENCY FUNDS - The Agency fund is used in situations where the government plays a limited financial
management role on behalf of a third party.
609 BAYVIEW DRIVE
ASSESSMENT DISTRICT
REDEMPTION FUND
This fund is used to account for special assessment collections and debt service for the Bayview Drive Assessment District Bonds.
610 LOWER PIER DISTRICT
REDEMPTION FUND This fund is used to account for special assessment collections and debt service for the Lower Pier Avenue Assessment District Bonds.
611 BEACH DRIVE
ASSESSMENT DISTRICT
REDEMPTION FUND
This fund is used to account for special assessment collections and
debt service for the Beach Drive Assessment District Bonds.
612 BEACH DRIVE
ASSESSMENT DISTRICT
RESERVE FUND
This fund is used to account for a reserve set aside for the Beach
Drive Assessment District Bonds.
617 MYRTLE AVENUE
ASSESSMENT FUND
This fund is used to account for special assessment collections and
debt service for the Myrtle Avenue Utility Undergrounding District Bonds.
618 LOMA DRIVE
ASSESSMENT FUND
This fund is used to account for special assessment collections and
debt service for the Loma Drive Utility Undergrounding District Bonds.
619 BAYVIEW DRIVE RESERVE
FUND This fund is used to account for a reserve set aside for the Bayview Drive Assessment District Bonds.
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ELECTORATE
CITY COUNCIL
PLANNING
COMMISSION
PUBLIC WORKS COMMISSION
CIVIL SERVICE BOARD
BOARD OF APPEALS
PARKS & RECREATION ADVISORY COMMISSION
CITY TREASURER
CITY MANAGER
COMMUNITY RESOURCES
HUMAN RESOURCES/ RISK MANAGEMENT
FINANCE
COMMUNITY DEVELOPMENT
FIRE
POLICE
PUBLIC WORKS
CITY ATTORNEY
Parks & Recreation Facilities Management Cultural Recreational Athletic Programming Special Events
ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Traffic Engineering Traffic Signals Traffic Signage Speed Survey Capital Improvement Program MAINTENANCE Landscaping Irrigation Streets Sewers Storm Drains Building Maint. Vehicle Maint.
Enforcement Investigation Detention Emergency Dispatch Reserves Records Bureau Crossing Guard Special Investigations
COMMUNITY SERVICES Parking Enforcement Animal Control Meter Maintenance
Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation Investigations
HUMAN RESOURCES
Recruitment Training Labor Relations RISK MANAGEMENT Workers’ Comp Liability Claims City Insurance Secretarial Support
FINANCE ADMINISTRATION Budget
Accounting Payroll
FINANCE CASHIER Citation Processing Animal Licenses Parking Permits Business License Bus Passes
BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning
Advanced Planning Sustainability Planning Environmental Assessment Land Use Entitlements Enforcement
CITY CLERK
CITY PROSECUTOR
CITY OF HERMOSA BEACH ORGANIZATIONAL CHART
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California Society of Municipal Finance Officers Certificate of Award Operating Budget Meritorious Award Fiscal Year 2012-2013 Presented to the City of Hermosa Beach For meeting the criteria established to achieve the Operating Budget Meritorious Award. February 6, 2013 _____ Laura Nomura Scott Catlett, Chair CSMFO President Professional Standards and Recognition Committee Dedicated Excellence in Municipal Financial Reporting
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May 15, 2013
Honorable Mayor and Councilmembers:
The 2013-14 Budget for Hermosa Beach represents some large changes for the City. For the first time in
recent memory, the City Council adopted a strategic plan that sets a value-based 15 year Vision for
2028, establishes 5 year goals for 2018 and identifies a policy and management agenda with action
items for 2013. Please see the front of this document to view a summary of the strategic plan. One of
Council’s goals to achieve by 2018 is to become a “High Performing City Providing 1st Class Services.”
This is of large significance to the budget because we need to identify our service levels, determine what
they cost and measure how well we are performing those services as compared to other similar cities.
This budget represents our initial step toward incorporating Council goals into the budget by basically
categorizing service levels within departments. We have identified service levels for all departments as:
A) Core Business – No Choice; B) Core Business – Choice; C) Quality of Life; and D) Community Add-
Ons. We have initiated a comprehensive study of Police and Fire (our two biggest departments) and will
have detailed service level information for those departments to help guide decisions for 2014-15. The
information provided this year is intended to provide a temporary bridge as we transition to a budget
format that focuses on desired outcomes and service levels.
Hermosa Beach is seeing its ongoing revenues exceed its ongoing expenses. This is due in part to the
resurging economy, but mostly due to the significant expenditure reductions that were initiated by the City
Council and Staff over the last 8 years. It is difficult to determine the service level impacts of those cuts
and that is something we are studying. We are preparing some 5-year projections that we anticipate will
show a trend of improving financial condition for the City. We recommend that for 2013-14 that General
Fund reserves be increased by $579,715 and the “set-aside” for the oil project be increased by $2.5
million to a total of $6 million. We are also recommending a strategy where Council slowly adds services
and expenditures that are consistent with their new goals. In some cases, we recommend that City
Council add temporary personnel until we can determine that the financial picture will continue to improve
and then we can solidify service levels.
Because contracts with employee bargaining units are in place through June, 2015, we do not anticipate
salary costs increasing other than the additional positions. Retirement and pension costs will continue to
increase, but will ease significantly in 5-7 years as previous pension obligations are retired. Staff is
recommending that we put some money in the budget this year to study employee compensation and
achieve Council’s goal to “Maintain a compensation policy based upon the market, performance and the
community’s total cost of government.”
The City of Hermosa Beach has a lot of big decisions ahead of it over the next few years. This budget
balances City Council’s recently adopted goals of maintaining a “Financially Sound City Government”
while being a “High Performing City Providing 1st Class Services.” Fiscal Year 2013-14 marks a year of
planning, temporary service level increase and transition. I hope you will join the City Council and Staff
in looking forward, identifying our community’s values and helping Hermosa Beach be the Best Little
Beach City.
Sincerely,
Tom Bakaly
City Manager
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Budget Overview
The 2013-14 Preliminary Budget demonstrates continuing improvement in the local economy and a
balanced budget, with some added personnel, replacement of 15 vehicles and several one-time studies
that will move the city forward toward the goals set forth in the strategic plan.
Some of the Items included in the budget that reflect the City Council’s newly adopted goals are:
Replacement of fifteen (15) vehicles, including a Fire Engine and ambulance, some of which will
be alternative fuel vehicles
$220,000 budgeted from the General Fund for the matching portion of the grant from the
California Strategic Growth Council that will update the City’s General Plan and complete the
Local Coastal Program. A total of $410,000 will be received from the grant.
Use of Public, Educational and Governmental (PEG) funding related to cable services to update
the city’s video streaming system and provide better citizen participation and legislative
management
Funds to participate in the National Citizen Survey which provides a service level survey of
residents and comparisons to other agencies
A Class and Compensation Study to look at the pay levels and job requirements for city
personnel
High performance training for employees
Active Shooter training for safety and school personnel
Online crime reporting and crime analysis software
Technology improvements including an upgrade of the city’s permitting software to provide online
permitting for Community Development and Public Works, interface with the city’s GIS system
and work order tracking
With the improvement in the local economy and the extent of reductions and cost savings that have been
achieved over the past two years, the following funds have been allocated from the General Fund as
follows:
$579,715 was added to the Contingency in the General Fund to increase our goal amount from
15% of operating expenditures to 16% in line with the Council goal for a “Financially Sound City
Government:
$903,168 was added to the Contingency for Oil Settlement to bring the total to $2.5 million.
These contingency funds were moved from the General Fund to the Insurance Fund where all
costs related to the oil issue have been recorded. An additional $3.5 million is recorded as a
liability in the Insurance Fund in compliance with accounting requirements for potential liabilities.
This brings the total funds available for payment in relation to the oil issue to $6 million.
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Personnel changes included in the budget are:
Department Position
City Manager Administrative Analyst Full time/temporary
Finance Administration Account Clerk (Deputy City Treasurer) Move from Treasurer Division
Police Department Police Officer Full-time
Community Services 2 Community Services Officers Part time weekend
Enforcement until 2am
Community Development
Planning
Assistant Planner Full time/temporary
Fire Department Temporary Division Chief 10% Premium for Captain
Overtime to fill Captain
Community Resources 3 Recreation Specialists Part time supervision of skate
park
Public Works Fill vacant Crewleader, Maintenance II Full time
Maintenance I Full time/temporary
Associate Engineer Switch from contract to employee
Funded by CIP Projects
Assistant Engineer
Environmental Program Coordinator Funded partially by inspection/
recycling fees
Mechanic Full time, funded by Equipment
Replacement Fund
Revenue Trends and Assumptions
Since the General Fund pays for the majority of operating expenses, analysis of revenue and
expenditures will focus on that fund. Most of the revenue in the other funds comes either from grants,
other one-time funds, or funds which are restricted by use; therefore an overall comparison is not
meaningful.
Total revenue for the General Fund is estimated at approximately $32 million. The overall revenue
increase is 3% over the 2012-13 Budget. The increase in Fines and Forfeitures is due to added parking
fine revenue from assumed additional enforcement until 2:00 a.m. The large increase in the Other
Revenue category is the one-time reimbursement of $150,000 from Chevron for the Coke Drum Project
which is being used for the PCH/Aviation Beautification Project and $152,500 in reimbursement for
planning administration related to the oil project and another assumed development project.
General Fund Revenue Summary
Budget Estimate Increase Overall % % of
Revenues 2012-13 2013-14 Decrease Increase Total
Taxes 21,049,490 21,449,695 400,205 1.90%67%
Licenses and Permits 751,555 771,176 19,621 2.61%2%
Fines and Forfeitures 2,319,445 2,509,805 190,360 8.21%8%
Use of Money and Property 858,330 807,180 -51,150 -5.96%3%
Intergovernmental/State 124,100 119,797 -4,303 -3.47%0%
Service Charges 5,881,716 6,017,034 135,318 2.30%19%
Other Revenue 110,671 413,610 302,939 273.73%1%
Total Revenue 31,095,307 32,088,297 992,990 3.19%100%
15
Since taxes represent 67% of General Fund revenue, a discussion of the largest tax sources follows.
Secured Property Tax. Secured property taxes, shown in the chart below, represent 30% of General
Fund revenue. The assumed increase is estimated at 1.6% which is less than expected growth in 2012-
13. Growth is projected at 3.4% for 12-13; actuals for the previous four years were 2.7%, 2.15%, 3.92%
and 7.45%. Our tax growth never went negative during the recession as it did for many cities so we are
fortunate in that respect.
The tax rate is 1% of the assessed valuation. Property taxes are remitted to the County and then
distributed by the County to each city. The Los Angeles County Assessor releases the assessment roll in
July 2011 however cities do not know their actual tax levy until December.
Total Property Taxes are shown in the General Fund Revenue pie chart behind the Revenue tab in the
budget and equal 38% of General Fund revenue. Measured in total or just in Secured Tax, property tax
is our highest source of revenue. Please also refer to the Property Tax Dollar Breakdown chart behind
the Revenue tab that shows how property tax is distributed among agencies in the county.
Sales Tax. Sales tax is estimated at $2.55 million which roughly equates to the level of sales tax
generated before the national recession in 2007-08. Sales tax data lags by one quarter since the State
collects the revenue for cities and makes the detailed data available on a quarterly schedule.
FY Amount
2004-05 $5,367,109
2005-06 $6,038,330
2006-07 $6,983,222
2007-08 $7,817,830
2008-09 $8,399,943
2009-10 $8,729,364
2010-11 $8,918,277
2011-12 $9,098,101
2012-13 $9,280,064
2013-14 $9,624,209
FY Amount
2004-05 $2,584,015
2005-06 $2,511,004
2006-07 $2,395,390
2007-08 $2,500,659
2008-09 $2,390,658
2009-10 $2,112,971
2010-11 $2,209,559
2011-12 $2,361,293
2012-13 $2,552,446
2013-14 $2,552,446
Sales Tax
2004-2014
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
2004-05 2005-062006-07 2007-082008-092009-102010-11 2011-12 2012-13 Est2013-14 Est Note: For chart presentation purposes, Sales Tax and In Lieu
Sales Tax are combined.
$2,552,446
13-14 $2,500,659
07-08
Secured Property Tax
2004 - 2014
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2004-05 2005-062006-07 2007-082008-092009-102010-11 2011-12 2012-13 Est2013-14 Est
16
Receipts through February are up 8% over the same period last year; however revenue is estimated at
the same level as 2012-13 due to closure of one pre-owned auto dealership, although it appears now that
BMW/Mini may return. All geographic areas have positive growth as shown in the table on the next
page.
2013-2014
July - February
Sales Tax by Class
2012-13 INC/(DEC) % CHANGE % OF
July - February PREV YEAR TOTAL
1 EATING/DRINKING PLACES 674,674 $22,410 3.44% 38.63%
2 OTHER RETAIL STORES 201,548 $28,401 16.40% 11.54%
3 FOOD STORES 145,792 ($3,152)-2.12% 8.35%
4 MANUFACTURING & WHOLESALE 141,782 ($3,856)-2.65% 8.12%
5 SERVICE STATIONS # #-3.14% #
6 AUTO DEALERS AND SUPPLIES 111,838 $39,240 54.05% 6.40%
7 BUILDING MATERIALS 103,179 $19,794 23.74% 5.91%
8 FURNITURE/APPLIANCE 60,858 ($1,887)-3.01% 3.48%
9 BUSINESS, SERVICE, REPAIR 61,744 $8,238 15.40% 3.53%
10 DRUG STORES # #2.93% #
11 APPAREL STORES 39,082 ($7,062)-15.30% 2.24%
12 PACKAGED LIQUOR 24,080 $2,522 11.70% 1.39%
13 GENERAL MERCHANDISE 704 $184 35.38% 0.04%
COUNTY/STATE POOL 209,161 $24,967 13.55% 11.97%
NON-STORE/PART TIME RETAILERS -1,090 ($6,838)-118.96% 0.06%
RANK / BUSINESS CLASS
* Threshold for inclusion, $300 per quarter
# Information omitted if fewer than four businesses in the category per State Board of Equalization
Sales Tax Comparison by Geographic Area
Revenue % OF Revenue % OF
LOCATION 2011-12 Total % Chg 2012-13 Total
PCH 569,231 42% 9%620,996 42%
Downtown 542,904 40% 10%594,607 40%
Pier/Valley/Monterey 183,399 13% 5%191,669 13%
Aviation 62,507 5% 9%68,115 5%
PCH
42%
Downtown
40%
Pier/Valley/
Monterey
13%
Aviation
5%
SALES TAX BY GEOGRAPHIC AREA
2012-13, July -February
17
Sales tax represents 8% of total General Fund revenue. The sales tax rate for Los Angeles County is 9%
distributed as follows: 6.50% State; Proposition A Transportation .5%; Proposition C Transportation .5%;
Measure R Transportation .5%; City of Hermosa Beach 1% (or city point of sale, generally). This means
that the City receives 1% of each dollar, or $1 for each $100 in sales that are taxable.
Until State deficit reduction bonds are paid off, the line item entitled “In Lieu Sales Tax” will
continue to appear in the revenue accounts. This is the amount of the “Triple Flip” which
resulted from the Governor’s ballot measure to finance 2002-03 and 2003-04 state budget
deficits. Sales tax was taken from local governments to guarantee State debt in order to obtain
a more favorable investment category and thereby a lower rate of interest.
The funds will be paid back to local governments, using the property tax schedule, which is less
advantageous for cities since property tax is paid less often than sales tax. Supposedly, there
will be no actual loss to the city of the principal amount; there will be lost investment opportunity
however, due to the cash flow impact. Due to the change in the remittance schedule, a portion
of the fourth quarter sales tax is not received until seven months after fiscal year end; therefore
the estimated amount of $159,528 must be earmarked in the General Fund since it is not
available to spend.
Utility User Tax. Revenue from the utility user tax remains flat but consistent since 2008-09. The
highest decline as of February 2013 is in the gas category because the price of natural gas declined due
to mild weather and over production of the natural gas, according the gas company.
Utility User Tax by Industry
2011-12 Actual
Electric,
31%
Gas, 10%
Digital
Phone, 1%Cable, 13%
Wireless
Telecom,
23%
Wired
Telecom,
11%
Water, 11%
FY Amount
2004-05 $2,675,196
2005-06 $2,726,085
2006-07 $2,769,113
2007-08 $2,714,029
2008-09 $2,575,209
2009-10 $2,559,369
2010-11 $2,520,720
2011-12 $2,515,177
2012-13 $2,515,177
2013-14 $2,495,895
Utility User Tax
2004 - 2014
$2,350,000$2,400,000$2,450,000$2,500,000$2,550,000$2,600,000$2,650,000$2,700,000$2,750,000$2,800,000
2004-05 2005-062006-07 2007-082008-092009-102010-11 2011-12 2012-13 Est2013-14 EstHistorical
Note
18
Utility user tax (UUT), which applies to use of electricity, gas, water, video (cable), and telecom
comprises 8% of General Fund revenue. $700,000 of the revenue is transferred annually to the Sewer
Fund for sewer operations and maintenance.
Voters, in November 2007, realizing the importance of this revenue source to the City, approved
a modernized UUT ordinance by a 72% margin to ensure continued collection of the UUT as
technology changes the way the UUT is applied to services. Voters also approved a reduction of the rate for video and telecom from 6% to 5.5% to keep revenue neutral. The rate on electricity,
gas and water remains at 6%.
Transient Occupancy Tax (TOT). Transient occupancy tax or “hotel tax” represents 6% of General
Fund revenue. Receipts for the first seven months of 2012-13 are up 8% over the previous year.
Revenue is projected to remain the same as the year end projection for 2012-13. Receipts are
approaching $2 million which is the highest level ever. Occupancy for the first eight months is 77%
compared to 75% for the same period last year. The occupancy rate for Los Angeles County for the
same period is 78% and for the South Bay is 74%. 1
Hotels are generally the highest revenue-producing use for the city for property in Hermosa Beach. An advantage of the transient occupancy tax as a local revenue source is that it is paid by visitors, rather than residents, to help maintain our city services and the tax is collected by and stays in Hermosa Beach rather than going to the State or County coffers first.
Business License Tax. While the business license tax is not one of the largest tax sources, it is
worth noting that over the two year period since the revision of the tax was placed on the ballot and
passed by the voters, revenue has grown from about $800,000 prior to the ballot measure to an
estimate of $1,000,000 for 2013-14, which is consistent with what our estimated impact of the
measure would be.
Expenditures
Overall expenditures in the General Fund are budgeted at $30.1 million. The increase over the 2012-13 Budget is 4.6%.
The Personal Services comparison on the next page shows an increase of almost 7% when comparing
the 2013-14 Budget to the 2012-13 Budget, partially due to new positions. This is explained fully in the
Personnel Section later in this report.
Contract Services are flat other than for Contract Services/Government which reflects the annual
increase in the cost of dispatching services and a higher payment to the County for their share of parking
FY Amount
2004-05 $1,477,612
2005-06 $1,628,394
2006-07 $1,769,016
2007-08 $1,892,363
2008-09 $1,645,571
2009-10 $1,559,049
2010-11 $1,689,356
2011-12 $1,787,885
2012-13 $1,955,558
2013-14 $1,972,162
Transient Occupancy Tax
2004 - 2014
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2004-05 2005-062006-07 2007-082008-092009-102010-11 2011-12 2012-13 Est2013-14 EstHistorical
Note
$1,892,363
07-08 $1,972,162
13-14
19
structure revenue. CIP’s funded by the General Fund in the amount of $609,331 are slightly higher than
the original 2012-13 CIP budget of $590,370. The CIP amount of $943,597 in the chart below for 2012-
13 includes additional funds for the Trash Enclosure, which we now know will be built by the solid waste
company.
General Fund Expenditure Summary
Budget Requested Increase Overall % % of
Expenditures 2012-13 2013-14 Decrease Increase Total
Personal Services 18,702,103 19,955,001 1,252,898 6.70%66%
Contract Services Private 2,729,696 2,744,190 14,494 0.53%9%
Contract Services /CIP's 943,597 609,331 -334,266 -35.42%2%
Contract Serv/Govt 976,411 1,116,257 139,846 14.32%4%
Materials/Supplies/Other 5,315,887 5,585,843 269,956 5.08%19%
Equipment/Furniture 121,865 102,110 -19,755 -16.21%0%
Total Expenditures 28,789,559 30,112,732 1,323,173 4.60%100%
As part of the budget balancing, General Funds were used to cure the deficit ($52,031) in the Lighting
Fund as usual and $319,149 to cure the deficit in the Sewer Fund (which will be discussed in more detail
in the later heading “Sewer Fund”). $100,000 has been set aside again for building maintenance (now a
total of $406,220) in the Equipment Replacement Fund and $100,000 is provided for unanticipated
expenditures.
Personnel. As a service business, most of our costs are in personnel (66% of General Fund). As
mentioned earlier, personnel costs are 6.7% higher than the 2012-13 Budget.
In addition to the four (4) full time, three (3) full time/temporary and five (5) part time positions added that
are referenced on page 1 of this overview, the following personnel items were also included in the
budget:
Adjustment of Police Chief salary by $25,000 for recruiting purposes
$4,000 signing bonus for new Police Officers
$10,000 for Employee Recognition, Instant Bonuses
Promotions from Maintenance II to Crewleader and Maintenance I to Maintenance II in existing
Public Works positions
All of the personnel changes mentioned represent an increase of about 3% to overall salaries. In
addition, as a result of negotiations with labor groups, employee salaries were increased by 2.5% (in
addition to 2.5% last year for miscellaneous) and 3% (in addition to 3% last year for safety employees),
with the employee paying a like amount for the employee share of the retirement contribution. Ultimately,
in 2014-15, the full employee share will be paid by the employee.
No other salary increases are included in the budget other than step increases which are budgeted as
usual for employees who have been with the City less than five years. (No cost of living or other salary
increases have been given since 7/1/2009 due to the recession).
Other Increases within the personal services category increased approximately 5% overall due to assumed increases of 18% in health insurance, 8% on dental insurance, 3 % on life/LTD insurance and a
new 2.3% excise tax on all premiums for the employee and employer share as well as a $63 fee per
insured member (employee or family member) due to the new Affordable Care Act. Retirement costs
decline by 7.5% overall due to the second tier and pension reform, as well as cessation of the Employer
Paid Member Contribution (EPMC) benefit as a result of labor negotiations. Other Post- Employment
benefits increase by 4.9% overall.
20
Sewer Fund. Annually (since 1985) a transfer has been made from the General Fund UUT revenue to the Sewer Fund to fund the basic maintenance of the system. The amount was originally $500,000 but was later changed to the current $700,000 some time ago to recognize the growth in the tax. Staff has identified the option of annexing the city’s facilities into the County of Los Angeles’ Sewer Maintenance District to the City Council and presented the details of this process to the City Council at the Budget Workshop last year. The City Council subsequently approved the first step in the process which was a review by the County of the city’s videos of the system. That process is now complete; staff
has new estimates which will be presented at the budget workshop along with funding options. This
option is in line with the City Council’s strategic goal for a sewer replacement program.
The other outstanding issue is the city’s compliance with the new storm water permit requirements.
Some funds are budgeted in the sewer fund for storm water compliance but the full cost of compliance is
not yet known. A transfer of $319,149 from the General Fund was necessary to cure the deficit in the
Sewer Fund due to the new regulations. An ongoing funding solution will have to be found for the storm
water costs, likely in the form of a storm water fee. It is possible to annex storm drains to the County as
well as sewer maintenance however staff has not yet analyzed that process.
Insurance Fund. The City established a goal of $3,000,000 in net assets for the Insurance Fund in 2002.
That goal was reached in 2011-12 for the first time. Subsequently, because the oil settlement produced
a known liability of at least $3.5 million, that amount was recorded at the end of 2011-12.
As mentioned on page 1, additional funds were set aside in this proposed budget to bring the amount
committed as a Contingency for the Oil Settlement to $2.5 million in the Insurance Fund. Combining this
amount with the $3.5 million liability means a total of $6 million is available.
The balance in the Insurance Fund is estimated to be $2.7 million at the end of 2014. As always, the
balance in the Insurance Fund at 6/30/14 is estimated assuming claims liabilities levels, however the
balance could increase or decrease based on the annual actuarial study for claims liability.
Equipment Replacement Fund (ERF). During the economic downturn, various cost-savings measures
were taken with respect to vehicles; lives were extended, purchases delayed and charges suspended.
This often caused service level impacts. For instance, when the City’s older second ambulance was
broken down and the first ambulance was on a call, we had to use contract ambulance services which
caused longer response times.
This year, fifteen (15) vehicles are being recommended for replacement; seven (7) that are scheduled to be replaced are being deferred and five (5) are being replaced early due to their condition. Staff will consider alternative vehicles when feasible. A city fleet policy and development of a master plan is a strategic goal and feasibility of alternative vehicles will be one of the considerations.
Communications equipment (including computers and peripherals) and business machines scheduled for
replacement are funded as scheduled.
Funding for Retiree Health Benefits. Funds for the Annual Required Contribution for these benefits as
determined by an actuarial study are included in the budget.
A new actuarial study was prepared last year to cover 2012-13, 2013-14 and 2014-15. The requirement
is to have a new study at least every three years. Due to the lower interest rate environment, the
increasing medical care trend and changes in demographic information, costs do continue to increase.
The city may want to consider doing the study every two years so costs are recognized as changes
occur. GASB (Governmental Accounting Standards Board) 45 is the reporting requirement for Other
Post- Employment Benefits (OPEB), similar to standards for reporting our retirement costs. By funding
the Annual Required Contribution, and setting aside funds in a trust, the City is meeting its contribution
requirement, as we do with CalPERS. Costs for 2013-14 are estimated to increase by 4.9%.
21
As of August, 2007, we placed funds for our OPEB (Other Post Employment Benefits) costs in an
irrevocable trust. Higher investment earnings should be realized over time since the trust is
structured as legally distinct from the city, and therefore not subject to the legal restrictions
placed on city investments. Earning a higher rate of interest reduces our Annual Required
Contribution. Separate investment policies exist for the trust.
Capital Improvements. Infrastructure improvements, particularly streets and sewer are a high priority of
the City Council and are specifically identified in the strategic plan. The Capital Improvement Program
totals almost $3.4 million for 2013-14. Over $2 million is budgeted for street improvements, including
funds for the PCH/Aviation Beautification Project, $440,000 for sewer improvements, $65,000 for a Park
Master Plan and almost $800,000 for Buildings and Grounds Improvements, including Citywide Energy
Conservation Upgrades which is in line with the goal for a more livable, sustainable beach city. Please
refer to the Capital Improvement Program tab for details.
1 Los Angeles Economic Development Corporation
Historical
Note
22
SUMMARIES
23
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24
LIGHTING
GENERAL LANDSCAPING STATE GAS
FUND FUND TAX FUND
001 105 115
ESTIMATED REVENUE
Taxes $21,449,695 $456,150 $0
Licenses/Permits $771,176 $0 $0
Fines/Forfeitures $2,509,805 $0 $0
Use of Money/Property $807,180 $505 $4,802
Intergovernmental/State $119,797 $0 $575,031
Intergovernmental/County $0 $0 $0
Intergovernmental/Federal $0 $0 $0
Current Service Charges $6,017,034 $0 $0
Other Revenue $413,610 $0 $0
TOTAL ESTIMATED REVENUE $32,088,297 $456,655 $579,833
INTERFUND TRANSFERS IN $334,577 $52,031 $0
ESTIMATED FUNDS AVAILABLE $32,422,874 $508,686 $579,833
ESTIMATED FUND BALANCE
7/1/13 $6,061,329 $44,497 $219,336
TOTAL FUNDS AVAILABLE $38,484,203 $553,183 $799,169
APPROPRIATIONS
Operating Budget $29,401,291 $544,769 $0
Capital Outlay $102,110 $0 $0
Capital Improvements $609,331 $0 $502,000
TOTAL APPROPRIATIONS $30,112,732 $544,769 $502,000
INTERFUND TRANSFERS OUT $1,974,348 $8,414 $293,498
TOTAL APPROPRIATIONS/TRANSFERS OUT $32,087,080 $553,183 $795,498
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $6,397,123 (a)$0 $3,671
(a) CLASSIFICATIONS OF FUND BALANCE:
Restricted Prior Balance Current Balance
Affordable Housing $41,831
General Plan Maintenance Fees (6/30/14)$184,720 $0
Verizon PEG Grant $40,870 $2,860
Greenwald Theatre Improvement Donation $45,000 $45,000
CDBG Fund Exchange 2012 $63,000 $58,134
CDBG Fund Exchange 2013 $55,739 $0
Committed
Clark Building Future Renovations $1,000 $0
Capital Outlay -Parking Facilities $9,592 $0
In Lieu Fee/ Parking Facility $28,900
Assigned
Beach/Plaza Promotions (12/31/12)$36,466 $13,472
Beach/Plaza Promotions (Estimated 6/30/13-6/30/14)$20,000
Contingencies $4,730,136
Retirement Rate Stabilization $1,000,000
Compensated Absences $297,262
Sales Tax Receivable - Due 01/14 $159,528
$6,397,123
Available Fund Balance 6/30/14 $0 $0 $3,671
2013-14
CITY OF HERMOSA BEACH BUDGET SUMMARY
25
PROP A TYCO
AB 939 OPEN SPACE TYCO TIDELANDS
FUND FUND FUND FUND
117 121 122 123
ESTIMATED REVENUE
Taxes $0 $0 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $0 $0
Use of Money/Property $1,144 $0 $315,165 $333
Intergovernmental/State $0 $0 $0 $0
Intergovernmental/County $0 $20,557 $0 $0
Intergovernmental/Federal $0 $0 $0 $0
Current Service Charges $55,525 $0 $0 $0
Other Revenue $0 $0 $0 $0
TOTAL ESTIMATED REVENUE $56,669 $20,557 $315,165 $333
INTERFUND TRANSFERS IN $0 $0 $0 $0
ESTIMATED FUNDS AVAILABLE $56,669 $20,557 $315,165 $333
ESTIMATED FUND BALANCE
7/1/13 $161,443 $3,354 $206,505 $3,330
TOTAL FUNDS AVAILABLE $218,112 $23,911 $521,670 $3,663
APPROPRIATIONS
Operating Budget $111,235 $0 $0 $0
Capital Outlay $0 $0 $0 $0
Capital Improvements $0 $0 $220,000 $0
TOTAL APPROPRIATIONS $111,235 $0 $220,000 $0
INTERFUND TRANSFERS OUT $0 $20,557 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $111,235 $20,557 $220,000 $0
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $106,877 $3,354 $301,670 $3,663
Available Fund Balance 6/30/14 $106,877 $3,354 $301,670 $3,663
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
26
PARK/BAYVIEW DRIVE LOWER PIER MYRTLE DISTRICT
RECREATION DISTRICT ADMIN ADMINISTRATIVE ADMINISTRATIVE
FACILITY TAX EXPENSE EXPENSE EXPENSE
FUND FUND FUND FUND
125 135 136 137
ESTIMATED REVENUE
Taxes $6,922 $0 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $0 $0
Use of Money/Property $1,687 $22 $0 $148
Intergovernmental/State $0 $0 $0 $0
Intergovernmental/County $0 $0 $0 $0
Intergovernmental/Federal $0 $0 $0 $0
Current Service Charges $0 $0 $0 $0
Other Revenue $185,264 $4,350 $2,600 $9,000
TOTAL ESTIMATED REVENUE $193,873 $4,372 $2,600 $9,148
INTERFUND TRANSFERS IN $0 $0 $0 $0
ESTIMATED FUNDS AVAILABLE $193,873 $4,372 $2,600 $9,148
ESTIMATED FUND BALANCE
7/1/13 $131,260 $1,497 $4,544 $13,032
TOTAL FUNDS AVAILABLE $325,133 $5,869 $7,144 $22,180
APPROPRIATIONS
Operating Budget $35,813 $1,890 $1,725 $8,625
Capital Outlay $0 $0 $0 $0
Capital Improvements $210,000 $0 $0 $0
TOTAL APPROPRIATIONS $245,813 $1,890 $1,725 $8,625
INTERFUND TRANSFERS OUT $0 $2,718 $1,142 $3,310
TOTAL APPROPRIATIONS/TRANSFERS OUT $245,813 $4,608 $2,867 $11,935
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $79,320 $1,261 $4,277 $10,245
Available Fund Balance 6/30/14 $79,320 $1,261 $4,277 $10,245
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
27
LOMA DISTRICT BEACH DRIVE DISTRICT
ADMINISTRATIVE ADMINISTRATIVE COMMUNITY / DEV PROPOSITION
EXPENSE EXPENSE BLOCK GRANT A
FUND FUND FUND
138 139 140 145
ESTIMATED REVENUE
Taxes $0 $0 $333,166
Licenses/Permits $0 $0 $0
Fines/Forfeitures $0 $0 $0
Use of Money/Property $198 $23 $1,907
Intergovernmental/State $0 $0 $0
Intergovernmental/County $0 $0 $0
Intergovernmental/Federal $0 $0 $67,715 $0
Current Service Charges $0 $0 $6,300
Other Revenue $10,000 $3,000 $0
TOTAL ESTIMATED REVENUE $10,198 $3,023 $67,715 $341,373
INTERFUND TRANSFERS IN $0 $0 $0
ESTIMATED FUNDS AVAILABLE $10,198 $3,023 $67,715 $341,373
ESTIMATED FUND BALANCE
7/1/13 $18,066 $1,913 $0 $295,305
TOTAL FUNDS AVAILABLE $28,264 $4,936 $67,715 $636,678
APPROPRIATIONS
Operating Budget $7,750 $1,955 $0 $191,282
Capital Outlay $0 $0 $0 $0
Capital Improvements $0 $0 $67,715 $275,000
TOTAL APPROPRIATIONS $7,750 $1,955 $67,715 $466,282
INTERFUND TRANSFERS OUT $3,783 $1,155 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $11,533 $3,110 $67,715 $466,282
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $16,731 $1,826 $0 $170,396
Available Fund Balance 6/30/14 $16,731 $1,826 $0 $170,396
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
28
PROPOSITION AIR QUALITY
C MEASURE R GRANTS IMPROVEMENT
FUND FUND FUND FUND
146 147 150 152
ESTIMATED REVENUE
Taxes $276,353 $207,264 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $0 $0
Use of Money/Property $3,977 $3,207 $0 $966
Intergovernmental/State $0 $0 $5,400 $22,500
Intergovernmental/County $0 $0 $0 $0
Intergovernmental/Federal $0 $0 $637,184 $0
Current Service Charges $0 $0 $0 $0
Other Revenue $0 $0 $0 $0
TOTAL ESTIMATED REVENUE $280,330 $210,471 $642,584 $23,466
INTERFUND TRANSFERS IN $0 $0 $0 $0
ESTIMATED FUNDS AVAILABLE $280,330 $210,471 $642,584 $23,466
ESTIMATED FUND BALANCE
7/1/13 $387,353 $120,596 $0 $26,180
TOTAL FUNDS AVAILABLE $667,683 $331,067 $642,584 $49,646
APPROPRIATIONS
Operating Budget $15,000 $0 $225,400 $3,600
Capital Outlay $0 $0 $0 $0
Capital Improvements $503,000 $262,000 $279,006 $0
TOTAL APPROPRIATIONS $518,000 $262,000 $504,406 $3,600
INTERFUND TRANSFERS OUT $0 $0 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $518,000 $262,000 $504,406 $3,600
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $149,683 $69,067 $138,178 $46,046
STLP Funds Reserve
$135,178
Available Fund Balance 6/30/14 $149,683 $69,067 $3,000 $46,046
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
29
SUPPLEMENTAL
LAW ENFORCEMENT ASSET SEIZURE/FIRE
SERVICES SEWER FORFEITURE PROTECTION
FUND FUND FUND FUND
153 160 170 180
ESTIMATED REVENUE
Taxes $100,000 $0 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $37,000 $0
Use of Money/Property $1,838 $9,419 $2,457 $426
Intergovernmental/State $0 $5,689 $0 $0
Intergovernmental/County $0 $13,570 $0 $0
Intergovernmental/Federal $0 $0 $0 $0
Current Service Charges $0 $36,000 $0 $0
Other Revenue $0 $0 $0 $10,500
TOTAL ESTIMATED REVENUE $101,838 $64,678 $39,457 $10,926
INTERFUND TRANSFERS IN $0 $1,019,149 $0 $0
ESTIMATED FUNDS AVAILABLE $101,838 $1,083,827 $39,457 $10,926
ESTIMATED FUND BALANCE
7/1/13 $110,444 $224,863 $301,444 $12,074
TOTAL FUNDS AVAILABLE $212,282 $1,308,690 $340,901 $23,000
APPROPRIATIONS
Operating Budget $110,029 $868,690 $6,700 $0
Capital Outlay $84,846 $0 $600 $0
Capital Improvements $0 $440,000 $0 $0
TOTAL APPROPRIATIONS $194,875 $1,308,690 $7,300 $0
INTERFUND TRANSFERS OUT $0 $0 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $194,875 $1,308,690 $7,300 $0
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $17,407 $0 $333,601 $23,000
(c) CLASSIFICATION OF FUND BALANCE
Restricted
Designated Dept of Justice Funds
$130,402
Designated Dept of Treasurer Funds
$16,954
Available Fund Balance 6/30/14 $17,407 $0 $186,245 $23,000
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
30
BAYVIEW DRIVE LOWER PIER
CAPITAL ARTESIA BLVD DISTRICT DISTRICT
IMPROVEMENT RELINQUISHMENT REDEMPTION REDEMPTION
FUND FUND FUND FUND
301 302 609 610
ESTIMATED REVENUE
Taxes $0 $0 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $0 $0
Use of Money/Property $8,876 $117 $1,221 $304
Intergovernmental/State $0 $0 $0 $0
Intergovernmental/County $0 $0 $0 $0
Intergovernmental/Federal $0 $0 $0 $0
Current Service Charges $0 $0 $0 $0
Other Revenue $0 $0 $0 $0
TOTAL ESTIMATED REVENUE $8,876 $117 $1,221 $304
INTERFUND TRANSFERS IN $0 $0 $0 $0
ESTIMATED FUNDS AVAILABLE $8,876 $117 $1,221 $304
ESTIMATED FUND BALANCE
7/1/13 $44,781 $3,949 $156,863 $11,471
TOTAL FUNDS AVAILABLE $53,657 $4,066 $158,084 $11,775
APPROPRIATIONS
Operating Budget $0 $4,000 $0 $0
Capital Outlay $0 $0 $0 $0
Capital Improvements $0 $0 $0 $0
TOTAL APPROPRIATIONS $0 $4,000 $0 $0
INTERFUND TRANSFERS OUT $0 $0 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $0 $4,000 $0 $0
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $53,657 $66 $158,084 $11,775
Available Fund Balance 6/30/14 $53,657 $66 $158,084 $11,775
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
31
BEACH DRIVE BEACH DRIVE MYRTLE LOMA
DISTRICT DISTRICT AVENUE DRIVE
REDEMPTION RESERVE ASSESSMENT ASSESSMENT
FUND FUND FUND FUND
611 612 617 618
ESTIMATED REVENUE
Taxes $0 $0 $0 $0
Licenses/Permits $0 $0 $0 $0
Fines/Forfeitures $0 $0 $0 $0
Use of Money/Property $596 $43 $755 $985
Intergovernmental/State $0 $0 $0 $0
Intergovernmental/County $0 $0 $0 $0
Intergovernmental/Federal $0 $0 $0 $0
Current Service Charges $0 $0 $0 $0
Other Revenue $0 $0 $0 $0
TOTAL ESTIMATED REVENUE $596 $43 $755 $985
INTERFUND TRANSFERS IN $0 $0 $0 $0
ESTIMATED FUNDS AVAILABLE $596 $43 $755 $985
ESTIMATED FUND BALANCE
7/1/13 $75,771 $1,064 $38,864 $104,541
TOTAL FUNDS AVAILABLE $76,367 $1,107 $39,619 $105,526
APPROPRIATIONS
Operating Budget $0 $0 $0 $0
Capital Outlay $0 $0 $0 $0
Capital Improvements $0 $0 $0 $0
TOTAL APPROPRIATIONS $0 $0 $0 $0
INTERFUND TRANSFERS OUT $0 $0 $0 $0
TOTAL APPROPRIATIONS/TRANSFERS OUT $0 $0 $0 $0
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1
ESTIMATED FUND BALANCE 6/30/14 $76,367 $1,107 $39,619 $105,526
Available Fund Balance 6/30/14 $76,367 $1,107 $39,619 $105,526
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
32
BAYVIEW
DRIVE EQUIPMENT
RESERVE INSURANCE REPLACEMENT TOTAL
FUND FUND FUND (MEMORANDUM
619 705 715 ONLY)
ESTIMATED REVENUE
Taxes $0 $0 $0 $22,829,550
Licenses/Permits $0 $0 $0 $771,176
Fines/Forfeitures $0 $0 $0 $2,546,805
Use of Money/Property $141 $0 $0 $1,168,442
Intergovernmental/State $0 $0 $0 $728,417
Intergovernmental/County $0 $0 $0 $34,127
Intergovernmental/Federal $0 $0 $0 $704,899
Current Service Charges $0 $2,700,092 $1,715,493 $10,530,444
Other Revenue $0 $108,177 $0 $746,501
TOTAL ESTIMATED REVENUE $141 $2,808,269 $1,715,493 $40,060,361
INTERFUND TRANSFERS IN $0 $903,168 $0 $2,308,925
ESTIMATED FUNDS AVAILABLE $141 $3,711,437 $1,715,493 $42,369,286
ESTIMATED FUND BALANCE
7/1/13 $3,350 $3,964,590 $5,945,899 $18,699,508
TOTAL FUNDS AVAILABLE $3,491 $7,676,027 $7,661,392 $61,068,794
APPROPRIATIONS
Operating Budget $0 $2,897,536 $1,878,650 $36,315,940
Capital Outlay $0 $0 $1,381,380 $1,568,936
Capital Improvements $0 $0 $0 $3,368,052
TOTAL APPROPRIATIONS $0 $2,897,536 $3,260,030 $41,252,928
INTERFUND TRANSFERS OUT $0 $0 $0 $2,308,925
TOTAL APPROPRIATIONS/TRANSFERS OUT $0 $2,897,536 $3,260,030 $43,561,853
ADJUST FUND BALANCE FOR
FIXED ASSET ADDITIONS 1 $1,101,940 $1,101,940
ESTIMATED FUND BALANCE 6/30/14 $3,491 $4,778,491 $5,503,302 $18,608,881
Potential Contingencies (d) Investment In
Oil Settlement Fixed Assets
$2,500,000 $2,385,138
$3,500,000
recorded as
Liability for a total
of $6,000,000 for the $406,220
Contingency for Oil Settlement
Designated Building Maintenance
Funds
Available Fund Balance 6/30/14 $3,491 $2,278,491 $2,711,944 $18,608,881
1 Reflects increase to fund balance for fixed asset purchases
Internal Service Funds.
CITY OF HERMOSA BEACH BUDGET SUMMARY
2013-14
33
CITY OF HERMOSA BEACH
SCHEDULE OF REVENUE BY FUND
2013-14 BUDGET
2012-13
2011-12 Total 2013-14 Increase Percent
Actual Budget Budget (Decrease)Change
General Fund
Property Taxes $11,598,616 $11,974,775 $12,239,969 $265,194 2.21%
Sales & Use Tax 2,474,651 2,552,446 2,552,446 0 0.00%
Transient Occupancy Tax 1,884,020 1,955,558 1,972,162 16,604 0.85%
Business License Tax 950,803 951,000 1,000,000 49,000 5.15%
Utility Users Tax 2,495,895 2,515,177 2,495,895 (19,282)-0.77%
Other Taxes 1,089,002 1,100,534 1,189,223 88,689 8.06%
Licenses & Permits 668,406 751,555 771,176 19,621 2.61%
Fines & Forfeitures 2,430,891 2,319,445 2,509,805 190,360 8.21%
Use of Property & Money 552,447 858,330 807,180 (51,150)-5.96%
Other Governments 159,765 124,100 119,797 (4,303)-3.47%
Service Charges 4,205,238 5,881,716 6,017,034 135,318 2.30%
Other Revenue 153,380 110,671 413,610 302,939 273.73%
Total General Fund $28,663,114 $31,095,307 $32,088,297 $992,990 3.19%
Lighting & Landscaping Fund $459,116 $478,556 $456,655 ($21,901)-4.58%
State Gas Tax Fund 551,750 505,213 579,833 74,620 14.77%
AB 939 Fund 57,160 52,707 56,669 3,962 7.52%
Prop A Open Space Fund 433,957 170,557 20,557 (150,000)-87.95%
Tyco Fund 316,457 316,023 315,165 (858)-0.27%
Tyco Tidelands 423 379 333 (46)-12.14%
Parks/Rec Facility Tax Fund 21,848 102,548 193,873 91,325 89.06%
Bayview Dr Dist Admin Exp Fund 4,355 4,375 4,372 (3)-0.07%
Lower Pier District Administrative Expense Fund 2,600 2,600 2,600 0 0.00%
Myrtle District Administrative Expense Fund 9,147 9,186 9,148 (38)-0.41%
Loma District Administrative Expense Fund 10,194 10,250 10,198 (52)-0.51%
Beach Dr Assmnt Dist Exp Fund 3,024 3,028 3,023 (5)-0.17%
Community Development Block Grant Fund 0 0 67,715 67,715 0.00%
Prop A Transit Fund 300,251 306,190 341,373 35,183 11.49%
Prop C Fund 241,253 251,538 280,330 28,792 11.45%
Measure R Fund 179,543 179,035 210,471 31,436 17.56%
Grants Fund 367,474 1,237,777 642,584 (595,193)-48.09%
Air Quality Improvement Fund 25,440 25,359 23,466 (1,893)-7.46%
Supplemental Law Enforcement Services Fund 102,187 102,482 101,838 (644)-0.63%
Sewer Fund 57,064 64,196 64,678 482 0.75%
See Appendix for General Fund Revenue Category Detail.
34
CITY OF HERMOSA BEACH
SCHEDULE OF REVENUE BY FUND
2013-14 BUDGET
2012-13
2011-12 Total 2013-14 Increase Percent
Actual Budget Budget (Decrease)Change
Asset Seizure/Forfeiture Fund $47,862 $43,433 $39,457 ($3,976)-9.15%
Fire Protection Fund 8,366 10,612 10,926 314 2.96%
Capital Improvement Fund 22,203 12,637 8,876 (3,761)-29.76%
Artesia Boulevard Relinquishment Fund 133 163 117 (46)-28.22%
Bayview Drive Redemption Fund 2004-2 1,135 1,220 1,221 1 0.08%
Lower Pier District Redemption Fund 268 302 304 2 0.66%
Beach Dr Assessment Dist Redemption Fund 543 595 596 1 0.17%
Beach Dr Assessment Dist Reserve Fund 40 43 43 0 0.00%
Myrtle Avenue Assessment Fund 665 749 755 6 0.80%
Loma Drive Assessment Fund 865 979 985 6 0.61%
Bayview Drive Reserve Fund 2004-2 133 142 141 (1)-0.70%
Insurance Fund *2,403,842 2,937,471 2,808,269 (129,202)-4.40%
Equipment Replacement Fund *1,652,728 1,644,093 1,715,493 71,400 4.34%
Grand Total $35,945,140 $39,569,745 $40,060,361 $490,616 1.24%
* Insurance Fund and Equipment Replacement Fund are internal service funds. Revenue in these funds appear as
service charges in individual departments where applicable.
35
CITY OF HERMOSA BEACH
SCHEDULE OF EXPENDITURES BY FUND
2013-14 BUDGET
2012-13
2011-12 Total 2013-14 Increase Percent
Actual Budget Budget (Decrease)Change
General Fund
City Council $200,109 $216,168 $244,086 $27,918 12.91%
City Attorney 407,445 320,000 320,000 35,525 12.49%
City Clerk/Elections 326,956 284,475 344,852 (174,589)-33.61%
City Manager 376,489 519,441 452,925 (66,516)-12.81%
Affordable Housing/Marineland Mobile Homes 15,397 0 0 0 0.00%
Prospective Expenditures 0 50,075 100,000 49,925 99.70%
City Prosecutor 114,636 145,400 145,400 0 0.00%
City Treasurer 121,682 125,844 52,563 (73,281)-58.23%
Community Development
Building & Safety 567,359 605,138 606,859 1,721 0.28%
Planning 598,110 671,401 723,730 52,329 7.79%
General Plan & Coast Plan Update 0 0 220,000 220,000
Community Resources 961,349 1,099,260 1,180,594 81,334 7.40%
Finance
Administration 749,411 824,639 827,617 2,978 0.36%
Finance Cashier 553,662 654,275 764,567 110,292 16.86%
Fire Department 4,555,686 5,084,911 5,485,977 401,066 7.89%
General Appropriations 67,136 86,798 87,910 1,112 1.28%
Human Resources 296,977 338,848 406,290 67,442 19.90%
Police 10,019,440 11,034,536 11,387,555 353,019 3.20%
Community Services 1,722,711 1,930,852 2,118,609 187,757 9.72%
Crossing Guards 76,333 82,250 82,250 0 0.00%
Public Works
Administration 543,082 584,729 746,856 162,127 27.73%
Building Maintenance 653,741 632,353 709,312 76,959 12.17%
Downtown Enhancement 0 203,722 228,060 24,338 11.95%
North Pier Parking Structure 0 151,505 141,243 (10,262)-6.77%
Downtown Parking Lot A 0 44,833 46,106 1,273 2.84%
Co. Share Pkg Structure Rev.0 263,710 321,890 58,180 22.06%
Parks 682,111 899,991 740,613 (159,378)-17.71%
Street Maintenance/Traffic Safety 886,805 990,808 1,017,537 26,729 2.70%
Capital Improvement Projects 273,316 943,597 609,331 (334,266)0.00%
Total General Fund $24,769,943 $28,789,559 $30,112,732 $1,323,173 4.60%
Lighting & Landscaping Fund $550,357 $610,227 $544,769 ($65,458)-10.73%
Downtown Enhancement Fund 1,329,553 0 0 0 0.00%
State Gas Tax Fund 341,476 578,797 502,000 (76,797)-13.27%
AB 939 Fund 167,324 164,012 111,235 (52,777)-32.18%
Prop A Open Space Fund 294,181 269,220 0 (269,220)-100.00%
36
CITY OF HERMOSA BEACH
SCHEDULE OF EXPENDITURES BY FUND
2013-14 BUDGET
2012-13
2011-12 Total 2013-14 Increase Percent
Actual Budget Budget (Decrease)Change
Tyco Fund 830,930 21,521 220,000 198,479 922.26%
Tyco Tidelands Fund 20,039 23,207 0 (23,207)-100.00%
Parks/Rec Facility Tax Fund 0 120,000 245,813 125,813 104.84%
Bayview Drive District Admin Exp Fund $1,553 $1,700 $1,890 $190 11.18%
Lower Pier Administrative Expense Fund 1,329 1,500 1,725 225 15.00%
Myrtle District Administrative Expense Fund 5,304 6,000 8,625 2,625 43.75%
Loma District Administrative Expense Fund 5,597 6,200 7,750 1,550 25.00%
Beach Drive Assmnt Dist Admin Exp Fund 1,509 1,700 1,955 255 15.00%
Community Development Block Grant Fund 0 0 67,715 67,715 0.00%
Prop A Transit Fund 164,801 192,209 466,282 274,073 142.59%
Prop C Fund 30,961 264,661 518,000 253,339 95.72%
Measure R Fund 101,517 386,477 262,000 (124,477)0.00%
Grants Fund 376,220 1,113,113 504,406 (608,707)-54.69%
Air Quality Improvement Fund 2,574 107,639 3,600 (104,039)-96.66%
Supplemental Law Enforcement Services Fund 168,235 190,096 194,875 4,779 2.51%
Sewer Fund 423,768 1,624,513 1,308,690 (315,823)-19.44%
Asset Seizure/Forft Fund 31,532 7,800 7,300 (500)-6.41%
Fire Protection Fund 0 43,530 0 (43,530)
Capital Improvement Fund 211,953 1,079,880 0 (1,079,880)-100.00%
Artesia Boulevard Relinquishment Fund 1,627 7,989 4,000 (3,989)-49.93%
Insurance Fund 4,652,294 2,988,183 2,897,536 (90,647)-3.03%
Equipment Replacement Fund 1,307,501 2,246,914 3,260,030 $1,013,116 45.09%
Grand Total All Funds $35,792,078 $40,846,647 $41,252,928 $406,281 0.99%
* Downtown Enhancement Fund closed to General Fund in 2011-12
37
BUDGET TRANSFERS
2013-14 BUDGET
TRANSFERS IN TRANSFERS OUT
GENERAL FUND
From Lighting/Landscaping Fund, Administration $8,414
From State Gas Tax Fund, Street Maintenance, Traffic Safety
Operations $293,498
From Prop A Open Space Fund, Parks Maintenance Allocation $20,557
From Lower Pier Administrative Expense Fund, Agency
Administration $1,142
From Myrtle District Administrative Expense Fund, Agency
Administration $3,310
From Loma District Administrative Expense Fund, Agency
Administration $3,783
From Beach Drive Assessment District Administrative Expense
Fund, Agency Administration $1,155
From Bayview Drive Administrative Expense Fund, Agency
Administration $2,718
To Lighting/Landscaping Fund, Cover Deficit $52,031
To Sewer Fund, From Utility User Tax $700,000
To Sewer Fund, Cover Deficit $319,149
To Insurance Fund, Increase Oil Settlement Contingency $903,168
FUND TOTALS $334,577 $1,974,348
LIGHTING/LANDSCAPING FUND
From General Fund, Cover Deficit $52,031
To General Fund, Administration $8,414
FUND TOTALS $52,031 $8,414
STATE GAS TAX FUND
To General Fund, Street Maintenance, Traffic Safety Operations $293,498
FUND TOTALS $0 $293,498
PROP A OPEN SPACE FUND
To General Fund, Parks Maintenance Allocation $20,557
FUND TOTALS $0 $20,557
38
BUDGET TRANSFERS
2013-14 BUDGET
TRANSFERS IN TRANSFERS OUT
BAYVIEW DRIVE ADMINISTRATIVE EXPENSE FUND
To General Fund, Agency Administration $2,718
FUND TOTALS $0 $2,718
LOWER PIER ADMINISTRATIVE EXPENSE FUND
To General Fund, Agency Administration $1,142
FUND TOTALS $0 $1,142
MYRTLE DISTRICT ADMINISTRATIVE EXPENSE FUND
To General Fund, Agency Administration $3,310
FUND TOTALS $0 $3,310
LOMA DISTRICT ADMINISTRATIVE EXPENSE FUND
To General Fund, Agency Administration $3,783
FUND TOTALS $0 $3,783
BEACH DRIVE ASSESSMENT DISTRICT ADMINISTRATIVE EXPENSE FUND
To General Fund, Agency Administration $1,155
FUND TOTALS $0 $1,155
SEWER FUND
From General Fund, From Utility User Tax $700,000
From General Fund, Cover Deficit, $319,149
FUND TOTALS $1,019,149 $0
INSURANCEFUND
From General Fund, Increase Oil Settlement Contingency
$903,168
FUND TOTALS $903,168 $0
GRAND TOTALS $2,308,925 $2,308,925
39
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40
REVENUE
41
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42
43
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44
45
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46
PROPERTY TAX DOLLAR BREAKDOWN
THE CITY OF HERMOSA BEACH
$ 0.01410 Dev. Ctr. Handicapped Minor-Manhattan Bch
$ 0.01203 South Bay Cities Sanitation Dist. Operating$ 0.00861 L.A. County Flood Control Maint.$ 0.00859 County School Service Fund- Hermosa Bch$ 0.00827 Beach Cities Hospital Dist. $ 0.00637 L.A. County Ffw$ 0.00258 Childrens Instil. Tuition Fund$ 0.00152 L.A.County Flood Dr. Imp. District Maint.$ 0.00130 County School Services$ 0.00094 Dev. Ctr. Handicapped Minor-Hermosa Bch$ 0.00019 L.A. County West Vector Control Dist.$ 0.00016 Wtr Replenishment Dist. Of So. Cal$ 0.00010 L.A. County Accum. Cap. Outlay
$ 1.0000
$ 0.2774 Los Angeles County
$ 0.2030 Tax District #1
$ 0.1602 Educational Aug. Fund Impound
$ 0.0849 Educational Rev. Augmentation Fund
$ 0.0541 Hermosa Beach City School District
$ 0.0526 Redondo Beach Unified School District
$ 0.0281 Dev. Ctr. Handicapped Minor- Redondo Bch
$ 0.0275 El Camino Community College District
$ 0.0264 Manhattan Beach Unified School District$ 0.0210 Los Angeles County Library
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: L. A. County Assessor 2012/13 Annual Tax Increment Tables
47
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48
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
General Fund
3100 Taxes
9,472,972
426,858
200,000
638,111
121,473
228,145
1,914,335
185,000
163,289
74,692
43,600
205,000
1,972,162
1,000,000
2,495,895
1,819,929
256,769
21,218,230
3200 Licenses And Permits
17,000
351,185
68,771
60,000
16,244
8,415
140
6,660
240
1,518
4,310
1,360
0
460
3,400
1,305
176,000
170
28,636
200
1,380
General Fund 747,394
2012-13
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
19,621771,176Total Licenses And Permits 668,406 751,555 354,605
Increase2013-14
3229 Private Special Event Permit 0 1,380 0 0 -1,380
3228 Concealed Weapons Permit 0 200 0 200 0
3227 Mechanical Permits 22,765 28,636 17,834 30,068 1,432
3226 Admin Permit - Limited Outdoor Seating 0 340 0 0 -340
3225 Taxicab Franchise Fees 176,000 176,000 0 176,000 0
3219 Newsrack Permits 1,333 1,305 920 1,305 0
1,500 76
3218 Auto Repair Permit 0 3,400 0 3,400 0
3217 Open Fire Permit 714 465 260 460 -5
3216 Spray Booth Permit 0 145 0 0 -145
001
2011-12 2012-13 2012-13
3212 Animal/Fowl Permits 80 160 240 160 0
3211 Banner Permits 8,056 6,660 3,296 6,660 0
3215 Temporary Sign Permit 1,190 1,360 680 1,360 0
3214 Amplified Sound Permit 5,272 4,310 3,050 4,310 0
3213 Animal Redemption Fee 1,220 1,424 1,518
3209 Garage Sales 141 140 113 140 0
3208 Grease Trap Permits 8,151 8,415 5,198 8,415 0
3207 Occupancy Permits 22,419 22,000 8,498 16,244 -5,756
3206 Plumbing Permits 50,960 60,000 34,431 63,000 3,000
3205 Electric Permits 58,309 68,771 42,308 72,210 3,439
3204 Building Permits 296,537 351,185 220,750 368,744 17,559
400,205
3202 Dog Licenses 15,259 15,259 15,509 17,000 1741
21,449,695Total Taxes 20,492,987 21,049,490 10,790,343
3123 Verizon Cable Franchise Fee 235,504 246,810 65,992 269,607 22,797
3122 Property tax In-lieu of Veh Lic Fees 1,766,952 1,796,813 909,965 1,867,429 70,616
3120 Utility User Tax 2,495,895 2,515,177 1,240,043 2,495,895 -19,282
3115 Business License 950,803 951,000 419,819 1,000,000 49,000
3114 Transient Occupancy Tax 1,884,020 1,955,558 1,034,254 1,972,162 16,604
3113 Refuse Franchise 205,168 200,360 129,913 205,000 4,640
3112 Gas Franchise 51,075 51,075 0 43,600 -7,475
3111 Electric Franchise 73,795 74,000 0 74,692 692
3110 Time Warner Cable TV Franchise 165,412 163,289 39,877 160,364 -2,925
3109 1/2 Cent Sales Tx Ext 180,493 185,000 77,498 185,000 0
3108 Sales Tax 1,809,700 1,914,335 1,029,936 1,914,335 0
3107 Transfer Tax 177,555 180,000 131,241 250,960 70,960
3106 Supplemental Roll SB813 85,866 78,132 55,186 121,473 43,341
3104 In-lieu Sales Tax 664,951 638,111 327,178 638,111 0
3103 Prior Year Collections 169,741 200,000 174,535 200,000 0
3102 Current Year Unsecured 416,920 426,858 380,962 426,858 0
(Decrease)
3101 Current Year Secured 9,159,137 9,472,972 4,773,944 9,624,209 151,237
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
001
49
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
General Fund
3300 Fines & Forfeitures
225,000
2,117,445
2,000
2,344,445
3400 Use Of Money & Property
83,077
1,626
0
58,000
175,000
75,000
20,000
18,000
55,739
120,000
10,000
35,816
32,217
180,000
1,399
7,212-
0
858,662
3500 Intergovernmental/State
3,100
7,317
84,484
12,000
6,303
10,051
123,255
3800 Current Service Charges
29,970
11,918
9,8853803 Negative Declaration 2,305 9,885 9,885 9,885 0
3802 Planning Sign Permit/Master Sign Program 12,262 14,060 7,283 16,120 2,060
-4,303
3801 Residential Inspection 34,744 29,970 20,250 31,185 1,215
119,797Total Intergovernmental/State 159,765 124,100 64,442
3575 VLF Coll Excess of $14m-Rev code 11001.5 41,346 10,051 10,051 10,051 0
3511 STC-Service Officer Training 6,331 6,303 3,025 7,162 859
3510 POST 10,734 12,000 1,033 15,000 3,000
3509 Homeowner Property Tax Relief 85,329 85,329 42,242 84,484 -845
3508 Mandated Costs 12,925 7,317 7,316 0 -7,317
-51,150
3507 Highway Maintenance 3,100 3,100 775 3,100 0
807,180Total Use Of Money & Property 552,447 858,330 537,004
3476 Solid Waste Lease Space 0 0 0 12,000 12,000
3475 Investment Premium 1,881-6,711-4,252-10,708--3,997
3450 Investment Discount 206 1,298 804 1,403 105
3431 Storage Facility Operating Lease 0 180,000 105,000 180,000 0
3427 Cell Site License 0 32,217 18,561 33,184 967
3425 Ground Lease 0 35,816 20,893 35,816 0
3422 Beach/Plaza Promotions 0 10,000 0 10,000 0
3418 Special Events 124,149 100,000 76,201 120,000 20,000
3414 Fund Exchange 63,000 55,739 55,739 0 -55,739
3412 Tennis Courts 19,043 20,000 9,791 18,000 -2,000
3411 Other Facilities 16,431 20,000 14,287 20,000 0
3406 Community Center Theatre 75,718 75,000 40,299 75,000 0
3405 Community Center Rentals 141,723 175,000 126,823 175,000 0
3404 Community Center Leases 60,013 58,000 34,773 58,000 0
3403 Pier Revenue 331 0 0 0 0
3402 Rents & Concessions 2,063 1,000 820 1,626 626
190,360
3401 Interest Income 51,651 100,971 37,265 77,859 -23,112
2,509,805Total Fines & Forfeitures 2,430,891 2,319,445 1,400,283
3305 Administrative Fines 3,500 2,000 1,300 2,000 0
3302 Court Fines /Parking 2,242,809 2,117,445 1,284,336 2,282,805 165,360
3301 Municipal Court Fines 184,582 200,000 114,647 225,000 25,000
001
50
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
General Fund
57,221
12,064
1,125
1,525
3,880
13,425
2,115
0
14,028
248,844
57,000
58,000
1,860
4,500
7,000
66,000
68,000
16,575
1,920
13,825
25,000
12,000
340,000
750
2,500
600
525,000
84,000
1,767,578
409,000
1,500
540,000
730,000
28,900
1,600
2,200
15,000
20,000
38,000
500
001
3856 500' - 2nd Noticing 1,000 1,500 500 1,500 0
3852 Recreation Program Transaction Fee 27,958 38,000 25,889 38,000 0
3851 Cash Key Revenue 20,230 20,000 11,057 20,000 0
3850 Contractors Permits 20,434 17,700 10,336 15,000 -2,700
3849 Guest Permits 2,561 2,300 1,263 2,200 -100
3848 Driveway Permits 2,509 2,200 643 1,600 -600
3847 In Lieu Fee / Parking Facility 0 28,900 28,900 0 -28,900
3846 No Pier Pkg Structure Revenue 0 711,825 426,532 730,000 18,175
3845 Lot A Revenue 0 523,074 318,360 540,000 16,926
3844 Daily Parking Permits 1,674 1,300 762 1,500 200
3843 Parking Permits-Annual 412,460 409,000 29,032 409,000 0
3842 Parking Meters 1,767,578 1,767,578 1,034,778 1,767,578 0
3841 Police Towing 85,255 82,000 49,230 84,000 2,000
3840 Ambulance Transport 458,027 500,000 320,494 525,000 25,000
3839 Photocopy Charges 927 500 283 600 100
3837 Returned Check Charge 2,883 2,500 1,871 2,500 0
3836 Refund Transaction Fee 780 750 255 750 0
3834 Encroachment Permit 300,102 340,000 156,118 340,000 0
3833 Recreation Service Charges 6,850 12,000 140 12,000 0
3831 Non-Utility Street Excavation Permit 21,761 25,000 14,205 25,000 0
3827 Library Grounds Maintenance 13,167 13,825 13,825 14,517 692
3825 Public Notice Posting 2,204 1,920 1,395 2,520 600
3824 500' Noticing 12,840 16,575 10,101 16,575 0
3823 Special Event Security/Police 35,329 36,000 32,342 36,000 0
3821 Daily Permit Lot A/Parking Structure 0 64,331 38,936 66,000 1,669
3819 Jail Services 7,956 6,000 6,019 7,000 1,000
3818 Police Services 3,124 3,200 3,290 4,500 1,300
3817 Address Change Request Fee 840 1,200 1,500 2,160 960
3816 Utility Trench Service Connect Permit 51,152 58,000 54,780 58,000 0
3815 Public Works Services 45,364 57,000 37,884 60,000 3,000
3813 Plan Check Fees 189,174 248,844 161,940 261,286 12,442
3812 Conditional Use Permit - Comm/Other 4,738 9,218 9,218 15,633 6,415
3811 Zone Change 0 3,705 0 3,705 0
3810 Final Map Review 2,886 2,115 705 4,230 2,115
3809 Tentative Map Review 9,675 6,713 6,713 13,425 6,712
3808 Zone Variance Review 1,438 3,880 0 3,880 0
3807 Refuse Lien Fees/Consolidated 3,044-1,525 10,103 0 -1,525
3806 Board Of Appeals 0 820 0 0 -820
3805 Amendment to Planning Entitlement 18,270 16,320 6,409 16,965 645
3804 General Plan Maintenance Fees 39,285 51,629 36,177 63,000 11,371
51
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
General Fund
10,424
90,000
0
200
4,000
10,580
3,630
18,500
3,000
435
1,000
9,900
0
375
4,630
4,310
0
0
320,000
155,000
0
20
1,400
31,935
5,914,147
3900 Other Revenue
31,508 0
9,600
11,600
4,500
4,700
0
21,835
0
14,275
16,000
114,018
6800 Current Service Charges Continued
0
0
4,3356803 General Plan Amendment/ Map or Text 0 4,335 4,335 0 -4,335
6802 Sign Variance 0 2,785 0 2,785 0
302,939
6801 Mural Review 615 1,230 0 0 -1,230
413,610Total Other Revenue 153,380 110,671 66,092
3960 Verizon PEG Grant 14,087 14,087 0 16,000 1,913
3945 In-Serv Firefighter Trng Prog/El Camino 4,950 14,275 4,275 14,275 0
3938 Solid Waste Contract Admin Fee 0 0 0 50,000 50,000
3920 BCHD Healthy Cities Fund 21,835 21,835 5,547 21,835 0
3914 Planning EIR Admin Reimbursement 0 0 0 152,500 152,500
3908 Hermosa Sr Ctr Donations/Memberships 5,991 4,700 4,449 4,500 200-
3907 Pkg Str Utility Reimb From Beach House 0 3,831 1,892 4,500 669
3904 General Miscellaneous 20,888 8,420 9,706 141,580
3903 Contributions Non Govt 22,095 12,600 9,100 0 -12,600
133,188
3902 Refunds/Reimb Previous Years 63,534 30,923 31,123
150,000
-30,923
5,919,134Current Service Charges 4,183,297 5,785,946 3,450,404
3899 Condo - CUP/PDP 32,715 16,065 16,065 31,740 15,675
3897 Admin Fee/TULIP Ins Certificate 1,188 1,400 1,217 1,400 0
3896 Mailing Fee 62 72 13 20 -52
3895 Zoning Information Letters 0 545 0 260 -285
3894 Other Recreation Programs 142,994 155,000 132,002 155,000 0
3893 Contract Recreation Classes 313,749 300,000 289,638 330,000 30,000
3891 Appeal of Plng Comm Action to Council 1,805 3,610 0 1,805 -1,805
3890 300 Ft Radius Noticing/Appeal to CC 0 450 0 0 -450
3888 Slope/Grade Height Determination 8,620 4,310 4,310 6,465 2,155
3886 Text Amendment/Private 0 4,630 4,630 4,630 0
3884 Lot Line Adjustment 0 3,180 0 3,555 375
3883 Final/Tentative Map Extension 4,517 2,000 0 0 -2,000
3882 Special Event Fire Code Permit 9,441 9,900 2,434 9,900 0
3878 Fire Re-Inspections 2,154 9,000 220 1,000 -8,000
3876 Spec Fire Protectn Sys Insp-New Install 0 435 0 0 -435
3872 Passport Photo Fee 2,980 3,000 1,605 3,000 0
3871 Passport Processing Fee 20,650 18,500 9,844 18,500 0
3868 Public Noticing/300 Ft Radius 4,840 3,025 1,210 3,630 605
3867 Precise Development Plans 7,890 10,580 10,580 15,870 5,290
3862 Alarm Permit Fee 884 4,000 3,344 4,000 0
3861 Fire Alarm Sys Insp - New Installation 0 200 0 200 0
3859 Admin Permit - Abandon CUP 0 325 0 0 -325
3858 Monthly Permit Lot A/Parking Structure 0 82,433 63,465 90,000 7,567
3857 Parking Plan Application 12,110 10,424 10,424 15,345 4,921
001
52
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
General Fund
0
1,740
3,150
900
0
405
160
0
8,000
3,000
0
12,000
10,000
2,720
180
0
125
100
100
1,180
0
15
0
40,000
800
88,910
31,409,061
Lightg/Landscapg Dist Fund
3100 Taxes
451,000
8,000
2,850-
456,150
3400 Use Of Money & Property
459
8
42-
001
3450 Investment Discount 3 8 4 10 2
-21,850
3401 Interest Income
3475 Investment Premium 23-39-19-79--40
619 587 120 574 -13
456,150Taxes457,934 478,000 233,759
3105 Assessment Rebates 3,027-3,000-1,205-2,850-150
0
3103 Prior Year Collections 9,989 30,000 5,828 8,000 -22,000
451,0003101 Current Year Secured 450,972 451,000 229,136
105
2,130
General Fund 28,663,114 31,095,307 16,683,993 32,088,297 992,990
97,900Current Service Charges Continued 21,941 95,770 20,820
6851 Busines Licenses State Mandated Fee 0 1,700 411 1,200 -500
6850 Annual Business Fire Inspection 9,625 40,000 4,895 40,000 0
6849 Traffic Plan Review 0 600 0 1,475 875
6847 Document Certification 26 15 9 15 0
6846 Parking Cash Key Processing 320 0 0 0 0
6841 Fire Sprinkler System Insp - New Install 0 1,180 0 1,180 0
6840 Multiple Dog Review 0 100 0 100 0
6839 Pet Home Quarantine Review 0 100 0 100 0
6837 Deceased Animal Pickup 50 125 75 100 -25
6836 Police Business Background Check 0 430 0 430 0
6835 Taxicab Inspection 75 1,000 0 180 -820
6834 Citation Sign-off 4,420 2,720 1,730 2,720 0
6832 DUI Collision Response 0 10,000 0 10,000 0
6828 Public Improvement Plan Check 1,470 12,000 6,980 15,000 3,000
6827 Stormwater Mitigation Plan Review 0 560 0 0 -560
6826 Light Industry - NPDES Inspection 0 3,000 0 1,500 -1,500
6825 Clean Bay Restaurant - NPDES Inspection 0 8,000 0 8,000 0
6819 Historic Resource Review 1,245 0 0 0 0
6816 Traffic/Special Study Review 1,150 0 0 1,600 1,600
6813 Preliminary Plan Review 0 0 135 675 675
6812 Planning Landscape Doc Package Review 0 695 0 695 0
6811 Landscape Plan Review 0 1,500 0 3,000 1,500
6810 Deed Restriction/Covenant Review 1,350 1,350 1,350 3,600 2,250
6809 Categorical Exemption 1,020 1,200 900 2,400 1,200
6807 Planning Commission Interpretation 575 1,145 0 1,145 0
53
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Lightg/Landscapg Dist Fund
425
3900 Other Revenue
0
0
0
456,575
State Gas Tax Fund
3400 Use Of Money & Property
5,771
97
499-
5,369
3500 Intergovernmental/State
64,652
125,235
4,000
76,952
213,226
484,065
489,434
AB939 Fund
3400 Use Of Money & Property
1,128
18
91-
1,055
3800 Current Service Charges
44,383
525
44,908
3900 Other Revenue
0
0
105
00Total Other Revenue 119 0 0
4,342
3902 Refunds/Reimb Previous Years 119 0 0 0 0
55,525Total Current Service Charges 55,172 51,183 21,162
3874 Compost/Worm Bin 315 525 210 525 0
-380
3860 AB939 Surcharge 54,857 50,658 20,952 55,000 4,342
1,144Total Use Of Money & Property 1,869 1,524 340
3475 Investment Premium 59-100-49-179--79
-305
3450 Investment Discount 4 19 9 23 4
1,3003401 Interest Income 1,924 1,605 380
117
76,588
Total State Gas Tax Fund 551,750 505,213 217,085 579,833 74,620
575,031Total Intergovernmental/State 547,519 498,443 214,755
3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA)263,673 213,226 80,809 277,533 64,307
3512 Section 2105 (Prop 111)89,217 88,161 39,412 91,599 3,438
3503 Section 2107.5 Allocation 4,000 4,000 0 4,000 0
3502 Section 2107 Allocation 128,056 130,191 65,011 136,376 6,185
-1,968
3501 Section 2106 Allocation 62,573 62,865 29,523 65,523 2,658
4,802Total Use Of Money & Property 4,231 6,770 2,330
3475 Investment Premium 136-440-295-750--310
-1,671
3450 Investment Discount 13 85 56 98 13
5,4543401 Interest Income 4,354 7,125 2,569
115
0
Total Lightg/Landscapg Dist Fund 459,116 478,556 233,864 456,655 -21,901
0Total Other Revenue 583 0 0
3904 General Miscellaneous 25 0 0 0 0
-51
3902 Refunds/Reimb Previous Years 558 0 0 0 0
505Total Use Of Money & Property 599 556 105
54
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
AB939 Fund
6800 Current Service Charges Continued
150,000
150,000
195,963
Prop A Open Space Fund
3600 Intergovernmental/County
20,557
0
0
150,000
170,557
170,557
Tyco Fund
3400 Use Of Money & Property
2,680
312,900
44
227-
315,397
315,397
Tyco Tidelands
3400 Use Of Money & Property
215
6
32-
189
189
Park/Rec Facility Tax Fund
3100 Taxes
6,922
6,922
0
Total Taxes 20,439 6,922 6,922 6,922 0
6,9223116 Parks & Recreation Facility Tax 20,439 6,922 6,922
125
-46
Total Tyco Tidelands 423 379 16-333 -46
333Total Use Of Money & Property 423 379 16-
3475 Investment Premium 14-32-20-52--20
-27
3450 Investment Discount 1 6 4 7 1
3783401 Interest Income 436 405 0
123
-858
Total Tyco Fund 316,457 316,023 235,739 315,165 -858
315,165Total Use Of Money & Property 316,457 316,023 235,739
3475 Investment Premium 126-144-131-354--210
3450 Investment Discount 6 15-25 46 61
-709
3426 Easement Agreement 312,900 312,900 234,675 312,900 0
2,5733401 Interest Income 3,677 3,282 1,170
122
-150,000
Total Prop A Open Space Fund 433,957 170,557 0 20,557 -150,000
20,557Total Intergovernmental/County 433,957 170,557 0
3631 South Park Phase I Improvements Grant 0 150,000 0 0 -150,000
3630 Maint Allocation-Pier Structural Repairs 163,400 0 0 0 0
0
3613 Beach Restroom Rehab/Co Share 250,000 0 0 0 0
20,5573608 Maintenance Allocation 20,557 20,557 0
121
0
Total AB939 Fund 57,160 52,707 21,502 56,669 3,962
0Total Current Service Charges Continued 0 0 0
6853 Solid Waste Contracting Fee 0 0 0 0 0
117
55
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Park/Rec Facility Tax Fund
3400 Use Of Money & Property
2,071
35
181-
1,925
3900 Other Revenue
93,194
93,194
102,041
Bayview Dr Dist Admin Exp Fund
3400 Use Of Money & Property
22
22
3900 Other Revenue
4,350
4,350
4,372
Lower Pier Admin Exp Fund
3900 Other Revenue
2,600
2,600
2,600
Myrtle Dist Admin Exp Fund
3400 Use Of Money & Property
152
152
3900 Other Revenue
9,000
9,000
9,152
137
136
-389,148Myrtle Dist Admin Exp Fund 9,147 9,186 9,065
0
Total Other Revenue 9,000 9,000 9,000 9,000 0
9,0003925 Special Assessment Admin Fees 9,000 9,000 9,000
-38
Total Use Of Money & Property 147 186 65 148 -38
1483401 Interest Income 147 186 65
02,600Total Lower Pier Admin Exp Fund 2,600 2,600 2,600
0
Total Other Revenue 2,600 2,600 2,600 2,600 0
2,6003925 Special Assessment Admin Fees 2,600 2,600 2,600
-34,372Total Bayview Dr Dist Admin Exp Fund 4,355 4,375 4,359
0
Total Other Revenue 4,330 4,350 4,350 4,350 0
4,3503925 Spec Assessment Admin Fees 4,330 4,350 4,350
-3
Total Use Of Money & Property 25 25 9 22 -3
223401 Interest Income 25 25 9
135
91,995
Total Park/Rec Facility Tax Fund 21,848 102,548 100,970 193,873 91,325
185,264Total Other Revenue 0 93,269 93,194
-670
3910 Park/Recreation In Lieu Fee 0 93,269 93,194 185,264 91,995
1,687Total Use Of Money & Property 1,409 2,357 854
3475 Investment Premium 43-151-107-264--113
-562
3450 Investment Discount 4 29 21 34 5
1,9173401 Interest Income 1,448 2,479 940
125
56
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Loma Dist Admin Exp Fund
3400 Use Of Money & Property
204
-52204
3900 Other Revenue
10,000
10,000
10,204
Beach Dr Assmnt Dist Admin Exp Fund
3400 Use Of Money & Property
24
24
3900 Other Revenue
3,000
3,000
3,024
Community Dev Block Grant
3700 Intergovernmental/Federal
0
0
0
Proposition A Fund
3100 Taxes
296,479
296,479
3400 Use Of Money & Property
2,371
40
206-
2,205
145
140
139
138
-8041,907Total Use Of Money & Property 1,341 2,711 995
3475 Investment Premium 41-176-124-298--122
-687
3450 Investment Discount 5 34 24 39 5
2,1663401 Interest Income 1,377 2,853 1,095
36,687
Total Taxes 292,099 296,479 172,771 333,166 36,687
333,1663117 Proposition A Transit 292,099 296,479 172,771
67,71567,715Total Community Dev Block Grant 0 0 0
67,715
Total Intergovernmental/Federal 0 0 0 67,715 67,715
67,7153720 Americans with Disabilities Act 0 0 0
-53,023Total Beach Dr Assmnt Dist Admin Exp Fund 3,024 3,028 3,010
0
Total Other Revenue 3,000 3,000 3,000 3,000 0
3,0003925 Special Assessment Admin Fees 3,000 3,000 3,000
-5
Total Use Of Money & Property 24 28 10 23 -5
233401 Interest Income 24 28 10
-5210,198Total Loma Dist Admin Exp Fund 10,194 10,250 10,088
0
Total Other Revenue 10,000 10,000 10,000 10,000 0
10,0003925 Special Assessment Admin Fees 10,000 10,000 10,000
-52
Total Use Of Money & Property 194 250 88 198 -52
1983401 Interest Income 194 250 88
57
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Proposition A Fund
3800 Current Service Charges
5,300
1,000
6,300
304,984
Proposition C Fund
3100 Taxes
245,922
245,922
3400 Use Of Money & Property
4,851
82
421-
4,512
3900 Other Revenue
0
250,434
Measure R Fund
3100 Taxes
174,537
174,537
3400 Use Of Money & Property
3,956
67
342-
3,681
178,218
Grants Fund
3500 Intergovernmental/State
3,265
143,272
146,537
147
145
-159,9075,400Total Intergovernmental/State 12,300 165,307 0
167
3562 State Homeland Security Grant Program 1,315 160,074 0 0 -160,074
5,4003558 Beverage Recycling Grant 10,985 5,233 0
150
-1,291
Total Measure R Fund 179,543 179,035 108,701 210,471 31,436
3,207Total Use Of Money & Property 2,525 4,498 1,648
3475 Investment Premium 79-294-204-501--207
-1,149
3450 Investment Discount 8 0 39 65 65
3,6433401 Interest Income 2,596 4,792 1,813
32,727
Total Taxes 177,018 174,537 107,053 207,264 32,727
207,2643119 Measure R Local Return Funds 177,018 174,537 107,053
28,792280,330Total Proposition C Fund 241,253 251,538 145,903
-1,639
Total Other Revenue 0 0 0 0 0
3,977Total Use Of Money & Property 3,145 5,616 1,992
3475 Investment Premium 95-364-251-621--257
-1,392
3450 Investment Discount 10 71 48 81 10
4,5173401 Interest Income 3,230 5,909 2,195
30,431
Total Taxes 238,108 245,922 143,911 276,353 30,431
276,3533118 Proposition C Local Return 238,108 245,922 143,911
146
-700
Total Proposition A Fund 300,251 306,190 177,479 341,373 35,183
6,300Total Current Service Charges 6,811 7,000 3,713
3855 Bus Passes 1,030 1,000 633 1,000 0
3853 Dial-A-Taxi Program 5,781 6,000 3,080 5,300 -700
58
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Grants Fund
3700 Intergovernmental/Federal
165,557
0
12,716
28,483
0
0
302,208
0
30,000
0
538,964
3900 Other Revenue
0
0
685,501
Air Quality Mgmt Dist Fund
3400 Use Of Money & Property
1,151
19
98-
1,072
3500 Intergovernmental/State
22,500
22,500
23,572
Supp Law Enf Serv Fund (SLESF)
3100 Taxes
100,000
100,000
3400 Use Of Money & Property
1,974
30
157-
1,847
150
-6441,838Total Use Of Money & Property 2,187 2,482 693
3475 Investment Premium 72-156-83-287--131
-520
3450 Investment Discount 6 30 16 37 7
2,0883401 Interest Income 2,253 2,608 760
0
Total Taxes 100,000 100,000 76,878 100,000 0
100,0003135 C.O.P.S. Allocation 100,000 100,000 76,878
153
-1,500
Total Air Quality Mgmt Dist Fund 25,440 25,359 6,338 23,466 -1,893
22,500Total Intergovernmental/State 24,529 24,000 5,876
-393
3538 AQMD Emission Control AB2766 24,529 24,000 5,876 22,500 -1,500
966Total Use Of Money & Property 911 1,359 462
3475 Investment Premium 28-88-58-151--63
-333
3450 Investment Discount 3 17 11 20 3
1,0973401 Interest Income 936 1,430 509
152
0
Total Grants Fund 367,474 1,237,777 10,000-642,584 -595,193
0Total Other Revenue 10,000 0 10,000-
-435,286
3965 Fireman's Fund Emerg Prep Prog Grant 10,000 0 10,000-0 0
637,184Total Intergovernmental/Federal 345,174 1,072,470 0
3749 SCE Rule 20A Funds/PCH Beautification 0 0 0 124,006 124,006
3748 Gen Plan/Coastal/Strat Growth Council 0 410,000 0 223,000 -187,000
3747 Fed HSIP Grnt-Valley School Signal 108,360 0 0 0 0
3746 State Safe Routes to School (SR2S)0 321,670 0 0 -321,670
3745 Energy Eff & Conserv Block Grant (ARRA)108,136 0 0 0 0
3742 STPL Pier St Impr Grant CIP 129 (ARRA)4,289 0 0 0 0
3741 SWRCB (ARRA)/Pier Ave Impr Project 86,289 105,478 0 0 -105,478
3740 SWRCB (ARRA)/Strand Infiltration Trench 38,100 69,765 0 0 -69,765
3734 Solar Grant TBD/Energy Upgrades 0 0 0 55,000 55,000
3732 STPL Street Improvement Reimb 0 165,557 0 235,178 69,621
59
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Supp Law Enf Serv Fund (SLESF)
101,847
Sewer Fund
3400 Use Of Money & Property
11,419
192
984-
10,627
3500 Intergovernmental/State
5,734
5,734
3600 Intergovernmental/County
13,570
13,570
3800 Current Service Charges
20,000
1,500
10,000
31,500
3900 Other Revenue
0
0
61,431
Asset Seizure/Forft Fund
3300 Fines & Forfeitures
1,000
36,000
1,000
38,000
3400 Use Of Money & Property
2,897
48
248-
2,697
153
-9762,457Total Use Of Money & Property 2,442 3,433 1,144
3475 Investment Premium 75-221-145-384--163
3450 Investment Discount 7 43 28 50 7
-1,000
3401 Interest Income 2,510 3,611 1,261 2,791 -820
37,000Total Fines & Forfeitures 44,420 38,000 23,538
3308 Department of Treasury Forfeited Funds 8,096 1,000 0 1,000 0
1,000-
3307 Department of Justice Forfeited Funds 34,711 36,000 23,538 36,000 0
03304 State Forfeited Funds 1,613 1,000 0
170
0
Total Sewer Fund 57,064 64,196 27,866 64,678 482
0Total Other Revenue 303 0 0
4,500
3902 Refunds/Reimb Previous Years 303 0 0 0 0
36,000Total Current Service Charges 26,788 31,500 21,640
3832 Sewer Lateral Installation 5,499 10,000 5,120 12,000 2,000
3829 Sewer Demolition Fee 1,855 1,500 1,140 3,000 1,500
0
3828 Sewer Connection Fee 19,434 20,000 15,380 21,000 1,000
13,570Total Intergovernmental/County 13,570 13,570 1,554
-45
3602 Beach Outlet Maintenance 13,570 13,570 1,554 13,570 0
5,689Total Intergovernmental/State 8,283 5,734 0
-3,973
3550 CA Waste Oil Recycling Grant 8,283 5,734 0 5,689 45-
9,419Total Use Of Money & Property 8,120 13,392 4,672
3475 Investment Premium 250-868-588-1,471--603
-3,393
3450 Investment Discount 25 169 112 192 23
10,6983401 Interest Income 8,345 14,091 5,148
160
Supp Law Enf Serv Fund (SLESF)102,187 102,482 77,571 101,838 -644
60
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Asset Seizure/Forft Fund
3900 Other Revenue
1,000
1,000
41,697
Fire Protection Fund
3400 Use Of Money & Property
506
8
43-
471
3900 Other Revenue
10,000
10,000
10,471
Capital Improvement Fund
3400 Use Of Money & Property
10,505
134
176
906-
9,909
3900 Other Revenue
0
0
0
9,909
Artesia Blvd Relinquishment
3400 Use Of Money & Property
132
2
11-
123
123
170
-46
Total Artesia Blvd Relinquishment 133 163 49 117 -46
117Total Use Of Money & Property 133 163 49
3475 Investment Premium 4-11-6-18-7-
-39
3450 Investment Discount 0 2 1 2 0
1333401 Interest Income 137 172 54
302
0
Total Capital Improvement Fund 22,203 12,637 4,172 8,876 -3,761
0Total Other Revenue 14,543 0 0
3913 In-Lieu Fee/Street Pavement 14,157 0 0 0 0
-3,761
3902 Refunds/Reimb Previous Years 386 0 0 0 0
8,876Total Use Of Money & Property 7,660 12,637 4,172
3475 Investment Premium 232-821-536-1,386--565
3450 Investment Discount 25 159 102 181 22
-3,084
3414 Fund Exchange 0 134 0 0 134-
10,0813401 Interest Income 7,867 13,165 4,606
301
500
Total Fire Protection Fund 8,366 10,612 7,049 10,926 314
10,500Total Other Revenue 7,962 10,000 6,844
-186
3912 Fire Flow Fee 7,962 10,000 6,844 10,500 500
426Total Use Of Money & Property 404 612 205
3475 Investment Premium 12-39-26-66--27
-160
3450 Investment Discount 1 8 5 9 1
4833401 Interest Income 415 643 226
180
-2,000
Total Asset Seizure/Forft Fund 47,862 43,433 25,682 39,457 -3,976
0Total Other Revenue 1,000 2,000 1,000
3903 Contributions Non Govt 1,000 2,000 1,000 0 -2,000
61
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Bayview Dr Redemption Fund 2004-2
3400 Use Of Money & Property
1,157
1,157
1,157
Lwr Pier Dist Redemption Fund
3400 Use Of Money & Property
288
288
288
Beach Dr Assessment Dist Redemption Fund
3400 Use Of Money & Property
564
564
564
Beach Dr Assessment Dist Reserve Fund
3400 Use Of Money & Property
41
41
41
Myrtle Ave Assessment Fund
3400 Use Of Money & Property
714
714
714
Loma Drive Assessment Fund
3400 Use Of Money & Property
932
6932
932
610
11,221Total Bayview Dr Redemption Fund 2004-2 1,135 1,220 443
1
Total Use Of Money & Property 1,135 1,220 443 1,221 1
618
617
612
611
6985Total Loma Drive Assessment Fund 865 979 355
6
Total Use Of Money & Property 865 979 355 985 6
9853401 Interest Income 865 979 355
6755Total Myrtle Ave Assessment Fund 665 749 272
6
Total Use Of Money & Property 665 749 272 755 6
7553401 Interest Income 665 749 272
043Total Beach Dr Assessment Dist Reserve Fund 40 43 16
0
Total Use Of Money & Property 40 43 16 43 0
433401 Interest Income 40 43 16
1596Total Beach Dr Assessment Dist Redemption Fund 543 595 216
1
Total Use Of Money & Property 543 595 216 596 1
5963401 Interest Income 543 595 216
2304Total Lwr Pier Dist Redemption Fund 268 302 110
2
Total Use Of Money & Property 268 302 110 304 2
3043401 Interest Income 268 302 110
1,2213401 Interest Income 1,135 1,220 443
609
62
REVENUE DETAIL BY FUND2012-13 BUDGET
2012-13
Yr. End Est
2012-13
Total Budget
CITY OF HERMOSA BEACH
REVENUE DETAIL BY FUND
2013-14 BUDGET
(Decrease)
2011-12 2012-13 2013-14 Increase
Received YTD Thru Jan Dept Request
Bayview Dr Reserve Fund 2004-2
3400 Use Of Money & Property
134
134
134
Insurance Fund
3400 Use Of Money & Property
0
3800 Current Service Charges
2,623,031
2,623,031
3900 Other Revenue
314,440
0
314,440
2,937,471
Equipment Replacement Fund
3800 Current Service Charges
101,555
672,129
867,409
1,641,093
3900 Other Revenue
0
0
1,750
0
1,750
1,642,843
Grand Total 39,420,900
705
619
0
1,715,493
101,555
108,177
35,945,140 39,569,745 20,929,069 40,060,361 490,616
-3,000
Total Equipment Replacement Fund 1,652,728 1,644,093 959,135 1,715,493 71,400
Total Other Revenue 4,539 3,000 1,836
3904 General Miscellaneous 625 0 0 0 0
3903 Contributions Non Govt 3,000 3,000 1,750 0 -3,000
3902 Refunds/Reimb Previous Years 914 0 0 0 0
74,400
3901 Sale of Real/Personal Property 0 0 86 0 0
Total Current Service Charges 1,648,189 1,641,093 957,299
3889 Vehicle/Equip Replacement Charges 920,822 867,409 505,988 950,282 82,873
0
3885 Comm Equip/Business Mach Charges 625,812 672,129 392,077 663,656 -8,473
3822 Building Maintenance Service Charges 101,555 101,555 59,234
715
-206,263
Total Insurance Fund 2,403,842 2,937,471 1,875,401 2,808,269 -129,202
Total Other Revenue 108,837 314,440 345,299
3904 General Miscellaneous 660 0 0 0 0
77,061
3902 Refunds/Reimb Previous Years 108,177 314,440 345,299 108,177 206,263-
2,700,092Total Current Service Charges 2,295,005 2,623,031 1,530,102
0 0
3880 Insurance Service Charges 2,295,005 2,623,031 1,530,102 2,700,092 77,061
Total Use Of Money & Property 0 0 0
-1141Total Bayview Dr Reserve Fund 2004-2 133 142 52
-1
Total Use Of Money & Property 133 142 52 141 -1
1413401 Interest Income 133 142 52
63
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64
PERSONNEL
ALLOCATION SUMMARY
65
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66
CITY OF HERMOSA BEACH
PERSONNEL ALLOCATION SUMMARY
AUTHORIZED AUTHORIZED AUTHORIZED
11-12 12-13 13-14
Elected 7.00 7.00 7.00
Permanent 126.00 125.00 129.00
Part-Time/Temporary 24.35 24.52 28.50
Fire Reserves 26.00 26.00 26.00
Police Reserves 7.00 7.00 7.00
TOTAL 190.35 189.52 197.50
POSITION CONTROL SUMMARY
TOTALS BY MAJOR DEPARTMENT DESIGNATION
The following is a departmental comparison of personnel authorizations for fiscal year 2013-14 and prior fiscal
years 2011-12 and 2012-13. A separate column indicates increases and/or decreases. The figures below do
not include elected, contract or part-time/temporary positions.
DEPARTMENT FY 2011/12
AUTHORIZED
FY 2012/13
AUTHORIZED
FY 2013/14
AUTHORIZED
FY 2013/14
DECREASE/
INCREASE
City Manager 2.00 2.00 2.00 0.00
City Treasurer 0.50 0.50 0.00 0.50
City Clerk 2.00 2.00 2.00 0.00
Personnel/Risk Management 1.50 1.50 1.50 0.00
Finance 10.50 10.50 11.00 0.50
General Appropriations 1.00 1.00 1.00 0.00
Fire 17.00 17.00 17.00 0.00
Police/Community Services 61.00 61.00 62.00 1.00
Community Resources 3.50 3.50 3.50 0.00
Public Works 19.00 18.00 21.00 3.00
Community Development 8.00 8.00 8.00 0.00
TOTAL 126.00 125.00 129.00 4.00
Details are included on the Department Detail sheets under Department Budgets.
67
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68
DEPARTMENT BUDGETS
69
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70
71
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72
73
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74
CITY COUNCIL
75
CITY COUNCIL DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND and
PUBLIC EDUCATIONAL AND GOVERNMENTAL GRANT (PEG)
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The City Council
consists of five citizens elected at large. The Mayor is
appointed from the group. The City Council's
responsibilities are: to establish City-wide policy;
secure revenues and adopt an annual budget; appoint
members of various City Commissions and Boards;
rule on such matters as prescribed by the laws of the
State of California and the City of Hermosa Beach.
The Council meets the second and fourth Tuesday of the month at 7:00 p.m. in the Council Chambers at City Hall.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Secretary to the City Manager 0.50 0.50
TOTAL 0.50 0.50
4112 PART-TIME/TEMPORARY
City Councilmember 5.00 5.00
TOTAL 5.00 5.00
GRAND TOTAL 5.50 5.50
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Unspecified Services $2,000
Independent Audits of Restaurants With On-Sale
Alcohol To Verify Compliance With 50% Food
Sales Requirement 12,000
Granicus Legislative Management Suite (up front) 14,650
Granicus Legislative Management Suite (monthly) 9,360
Granicus Citizen Participation Site (1 year) 7,200
Granicus Legislative Management Suite –
Approval Tracking System 3,400
Granicus Legislative Management Suite -
Administrative Training Package 3,400
Strategic Planning 15,000
$67,010
FY 2014 Cost FY 2014 %
244,086$ 100%
A Establish Policy 122,043$ 50
A Secure Revenues/
Adopt Annual Budget 61,022$ 25
B Appoint Members 24,409$ 10
A Rule on Matters 36,613$ 15
Service ProvidedCategory 1
76
CITY COUNCIL DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND and
PUBLIC EDUCATIONAL AND GOVERNMENTAL GRANT (PEG)
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4319 Special Events Employee/Commission Holiday Party $5,000
Engraving Services/Plaques 1,500
Donations 2,900
E Newsletter 9,000
60 Flags to be flown on 4th of July, Veteran’s Day
& Memorial Day along PCH between First and
15th Street 4,950
Unspecified Events 1,000
State of the City Address 2,000
Total $26,350
77
CITY OF HERMOSA BEACH
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1101 City Council
1101-4100 Personal Services
1101-4102 Regular Salaries 35,202 35,659 20,608 35,640 36,984
1101-4111 Accrual Cash In 3,342 1,504 1,058 2,337 2,527
1101-4112 Part Time/Temporary 25,440 25,440 14,840 25,440 26,112
1101-4180 Retirement 13,380 13,803 7,851 12,411 10,780
1101-4188 Employee Benefits 19,416 25,302 9,527 13,199 9,868
1101-4189 Medicare Benefits 923 902 529 911 915
1101-4190 Other Post Employment Benefits 1,373 2,605 1,085 2,605 2,637
(OPEB)
Total Personal Services 99,076 105,215 55,498 92,543 89,823
1101-4200 Contract Services
1101-4201 Contract Serv/Private 23,230 25,438 15,530 31,420 67,010
Total Contract Services 23,230 25,438 15,530 31,420 67,010
1101-4300 Materials/Supplies/Other
1101-4304 Telephone 23 100 17 100 100
1101-4305 Office Oper Supplies 15,063 14,000 5,661 14,000 14,000
1101-4315 Membership 21,812 24,000 14,161 24,000 24,000
1101-4317 Conference/Training 13,630 16,250 3,880 16,250 15,000
1101-4319 Special Events 19,497 23,276 15,709 23,276 26,350
1101-4394 Building Maintenance Charges 3,620 3,620 2,114 3,620 3,620
1101-4396 Insurance User Charges 4,158 4,269 2,492 4,269 4,183
Total Materials/Supplies/Other 77,803 85,515 44,034 85,515 87,253
Total City Council 200,109 216,168 115,062 209,478 244,086
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
78
CITY ATTORNEY
79
CITY ATTORNEY DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The City Attorney functions as
legal counsel for civil matters, providing legal advice to the City
Council and operating departments.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private General Attorney Services $320,000
FY 2014 Cost FY 2014 %
320,000$ 100%
A 240,000$ 75
B 80,000$ 25Legal Counsel
Category 1 Service Provided
80
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1131 City Attorney
1131-4200 Contract Services
1131-4201 Contract Serv/Private 407,445 320,000 94,357 320,000 320,000
Total Contract Services 407,445 320,000 94,357 320,000 320,000
Total City Attorney 407,445 320,000 94,357 320,000 320,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
81
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82
CITY CLERK/ELECTIONS
83
CITY CLERK DEPARTMENT
ADMINISTRATION & RECORDS/ELECTIONS
SOURCE OF FUND: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: As custodian of the
City seal and all City records, the City Clerk administers
the records management program and public information
requests, certifies official documents and administers
oaths of office. As Clerk of the Council, the City Clerk
records/maintains proceedings of all Council meetings,
formats/maintains Council resolutions, formats/publishes
ordinances and updates/maintains the City’s Municipal
Code. The City Clerk serves as the Fair Political
Practices Commission’s filing official for required
economic interests/campaign statements, updates the
City’s Conflict of Interest Code/serves as filing officer for
required financial statements, prepares annual lists of
open City-appointed board/commission offices and
handles special vacancies/term expirations. The City
Clerk accepts/processes subpoenas, claims against the
City and appeals to Council, annually reports to the
County Tax Assessor on City lease agreements, reports
on customer service surveys/complaints, maintains
contracts/liability insurance, provides City-document
notary services, and publishes/posts all legal notices.
The Clerk conducts all City elections. The Clerk
administers the government access channel/maintains
the content of the City’s website. The City Clerk’s office
is a passport acceptance facility for the U.S. Department
of State.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Deputy City Clerk 1.00 1.00
Senior Office Assistant 1.00 1.00
TOTAL 2.00 2.00
4112 PART-TIME/TEMPORARY
City Clerk 1.00 1.00
TOTAL 1.00 1.00
GRAND TOTAL 3.00 3.00
FY 2014 Cost FY 2014 %
344,852$ 100%
A
Records Mgmt/Public
Info Requests/Document
Certification/Oaths of
Office
37,934$ 11
A
Clerk of the
Council/Ordinances -
Muni Code Updates/
Resolutions
96,559$ 28
A
FPPC/Update City's
Conflict of Interest/Filing
Officer/Manage Board
and Commission Terms
51,728$ 15
A
Subpoenas/Claims/
Appeal to Council/Annual
Lease Agreement
Report/Customer Service
- Complaints/Contracts -
Liability
Insurance/Notary/Legal
Notices
55,176$ 16
A Elections 37,934$ 11
B Webmaster/Gov't Access
Channel 17,243$ 5
D Passports 48,279$ 14
Category 1 Service Provided
84
CITY CLERK DEPARTMENT
ADMINISTRATION & RECORDS/ELECTIONS
SOURCE OF FUND: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private State Code Supplements/Reprints $4,500
Election Consultant 1,078
Off-site Microfilm Storage 1,802
Total $7,380
4251 Contract Services, Government County cost for consolidated November 5, 2013
General Municipal Election and petition signature
Verification (three offices plus one or more
measures) 52,000
4323 Public Noticing Legal Advertisements for Public Hearings
(City Council and Commissions), Bid Requests,
and Other Required Noticing $12,500
Increase to budgeted amount to cover four large
projects for FY 2013-14 – General Plan &
Coastal Update, Housing Element Update,
Community Dialogue and Cost & Benefit
Analysis/Oil Project 3,500
Total $16,000
85
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1121 City Clerk
1121-4100 Personal Services
1121-4102 Regular Salaries 101,406 107,745 60,715 105,014 111,941
1121-4111 Accrual Cash In 18,684 6,133 1,411 6,133 11,637
1121-4112 Part Time/Temporary 41,760 32,832 24,688 38,708 40,797
1121-4180 Retirement 35,147 35,375 18,473 28,940 24,193
1121-4188 Employee Benefits 31,858 44,984 20,073 34,879 39,599
1121-4189 Medicare Benefits 2,452 2,108 1,259 2,105 2,248
1121-4190 Other Post Employment Benefits 4,799 10,528 4,385 10,528 12,707
(OPEB)
Total Personal Services 236,106 239,705 131,004 226,307 243,122
1121-4200 Contract Services
1121-4201 Contract Serv/Private 6,750 5,952 3,104 5,952 7,380
1121-4251 Contract Services/Govt 50,555 0 0 0 52,000
Total Contract Services 57,305 5,952 3,104 5,952 59,380
1121-4300 Materials/Supplies/Other
1121-4304 Telephone 573 785 338 785 785
1121-4305 Office Oper Supplies 4,785 4,650 3,588 4,650 5,175
1121-4315 Membership 393 565 480 565 565
1121-4317 Conference/Training 1,501 1,695 1,869 1,869 2,423
1121-4323 Public Noticing 9,858 12,500 4,814 12,500 16,000
1121-4390 Communications Equipment Chrgs 6,514 7,618 4,445 7,618 7,065
1121-4394 Building Maintenance Charges 612 612 357 612 612
1121-4396 Insurance User Charges 9,309 10,393 6,062 10,393 9,725
Total Materials/Supplies/Other 33,545 38,818 21,953 38,992 42,350
Total City Clerk 326,956 284,475 156,061 271,251 344,852
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
86
CITY MANAGER
87
CITY MANAGER DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The City Manager is
appointed by the City Council and is the Chief Executive
Officer of the City. He is responsible to carry out City
Council policies and directives, along with providing
oversight of all City operations, including budgetary,
personnel, enforcement and service delivery activities.
He provides leadership and direction to department
heads; develops policy recommendations and
coordinates intergovernmental relations.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
City Manager 0.90 0.90
Secretary to the City Manager 0.40 0.40
TOTAL 1.30 1.30
4112 PART-TIME/TEMPORARY 0.00 1.00
Administrative Analyst
(full-time, temporary) 0.00 1.00
0.00 1.00
GRAND TOTAL 1.30 2.30
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Special Services – Undetermined $2,180
National Citizen Survey 10,300
Center Performance Measurement 101 Program 1,195
$13,675
FY 2014 Cost FY 2014 %
452,925$ 100%
A Carry out City Council
Policies and Directives 181,170$ 40
A Provides Oversight of all
City Operations 135,878$ 30
B Provides Direction to
Department Heads 90,585$ 20
B Develops Policy
Recommendations 22,646$ 5
C
Coordinates
Intergovernmental
Relations 22,646$ 5
Category 1 Service Provided
88
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1201 City Manager
1201-4100 Personal Services
1201-4102 Regular Salaries 212,212 216,053 138,780 221,917 222,000
1201-4111 Accrual Cash In 47,344 25,424 846 12,712 36,483
1201-4112 Part Time/Temporary 0 0 0 0 54,662
1201-4180 Retirement 42,343 36,269 14,887 26,570 32,986
1201-4188 Employee Benefits 26,192 46,969 11,371 21,826 26,759
1201-4189 Medicare Benefits 4,345 3,583 1,934 3,191 4,117
1201-4190 Other Post Employment Benefits 12,173 24,605 10,250 24,605 26,254
(OPEB)
Total Personal Services 344,609 352,903 178,068 310,821 403,261
1201-4200 Contract Services
1201-4201 Contract Serv/Private 18 130,100 29,708 130,100 13,675
Total Contract Services 18 130,100 29,708 130,100 13,675
1201-4300 Materials/Supplies/Other
1201-4304 Telephone 1,078 1,200 591 1,200 1,200
1201-4305 Office Oper Supplies 453 500 705 900 900
1201-4315 Membership 1,720 1,800 175 1,800 1,900
1201-4317 Conference/Training 3,206 5,000 3,935 5,000 5,000
1201-4390 Communications Equipment Chrgs 6,873 7,557 4,410 7,557 7,103
1201-4394 Building Maintenance Charges 3,406 3,406 1,988 3,406 3,406
1201-4396 Insurance User Charges 15,126 16,975 9,905 16,975 16,480
Total Materials/Supplies/Other 31,862 36,438 21,709 36,838 35,989
Total City Manager 376,489 519,441 229,485 477,759 452,925
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
89
CITY MANAGER
AFTER SCHOOL PROGRAM SHUTTLE
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Using Proposition A funds, the
City provides shuttle service to the after school program
provided by the Hermosa Beach School District.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private After School Program Shuttle $41,400
$230 per day * 180 school days per year
FY 2014 Cost FY 2014 %
41,400$ 100%
D Shuttle Service $ 41,400 100
Category 1 Service Provided
90
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
3411 After School Program Shuttle
3411-4200 Contract Services
3411-4201 Contract Serv/Private 35,600 36,000 20,700 36,000 41,400
Total Contract Services 35,600 36,000 20,700 36,000 41,400
Total After School Program Shuttle 35,600 36,000 20,700 36,000 41,400
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
91
CITY MANAGER
BEACH CITIES TRANSIT LINE 109
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Using Proposition A funds, the
City will participate in the Beach Cities Transit Line, which
replaces Metropolitan Transit Authority (MTA) Metro Line 439.
That line was discontinued in May 2006 after running through the South Bay since the early 1990’s. Other
participating cities are El Segundo, Los Angeles, Manhattan Beach, and Redondo Beach.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251 Contract Services, Government Beach Cities Transit Line 109 $18,940
FY 2014 Cost FY 2014 %
18,940$ 100%
C Transit Line 109 $ 18,940 100
Category 1 Service Provided
92
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
3412 Beach Cities Transit Line 109
3412-4200 Contract Services
3412-4251 Contract Services/Gov't 10,165 18,940 3,104 18,940 18,940
Total Contract Services 10,165 18,940 3,104 18,940 18,940
Total Beach Cities Transit Line 109 10,165 18,940 3,104 18,940 18,940
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
93
CITY MANAGER DEPARTMENT
SOURCE REDUCTION AND RECYCLING ELEMENT
SOURCE OF FUNDS: AB939 FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Funds collected in
connection with solid waste collection are used to
implement the Source Reduction and Recycling Element
in accordance with AB939.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
City Manager 0.10 0.10
Secretary to the City Manager 0.10 0.10
Community Development Director 0.04 0.04
Building & Code Enforcement Official 0.05 0.05
Environmental Program Coordinator 0.00 1.00
Senior Planner 0.10 0.10
TOTAL 0.39 1.39
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Preparation, Annual Compliance Report $16,000
Compost and Worm Bin Program 3,000
Total $19,000
FY 2014 Cost FY 2014 %
111,235$ 100%
A
Implementation of
Source
Reduction/Recycling
$ 111,235 100
Category 1 Service Provided
94
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
117 AB939 Fund
5301 Source Reduction/Recycle Element
5301-4100 Personal Services
5301-4102 Regular Salaries 46,784 47,896 29,528 48,349 49,463
5301-4111 Accrual Cash In 6,521 3,693 456 3,693 5,279
5301-4112 Part Time Temporary 0 0 0 0 15,000
5301-4180 Retirement 10,371 9,982 5,148 8,478 7,872
5301-4188 Employee Benefits 6,314 8,942 3,356 6,045 6,988
5301-4189 Medicare Benefits 842 779 431 714 733
Total Personal Services 70,832 71,292 38,919 67,279 85,335
5301-4200 Contract Services
5301-4201 Contract Serv/Private 94,035 85,820 62,452 85,820 19,000
Total Contract Services 94,035 85,820 62,452 85,820 19,000
5301-4300 Materials/Supplies/Other
5301-4315 Membership 2,457 5,400 2,135 3,000 5,400
5301-4317 Conference/Training 0 1,500 0 1,500 1,500
Total Materials/Supplies/Other 2,457 6,900 2,135 4,500 6,900
Total Source Reduction/Recycle Element 167,324 164,012 103,506 157,599 111,235
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
95
CITY MANAGER
SPECIAL EVENT SHUTTLE
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Using Proposition A
funds, the City provides shuttle service for local events
to reduce congestion due to the large number of
attendees.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Fiesta Shuttle $6,000
FY 2014 Cost FY 2014 %
6,000$ 100%
D Shuttle Service $ 6,000 100
Category 1 Service Provided
96
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
145 Proposition A Fund
3410 Special Event Shuttle
3410-4200 Contract Services
3410-4201 Contract Serv/Private 3,000 3,000 3,000 6,000 6,000
Total Contract Services 3,000 3,000 3,000 6,000 6,000
Total Special Event Shuttle 3,000 3,000 3,000 6,000 6,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
97
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98
INFORMATION
TECHNOLOGY
99
CITY MANAGER DEPARTMENT
INFORMATION TECHNOLOGY DIVISION
SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Information
Technology Division provides effective technology
support for audio/visual, computer, multimedia,
voice, video, and web based applications and
services to all areas of the City. Promotes and
facilitates the effective integration of technology
into the basic mission of the City through
planning, programming, training, consulting, and
other support activities. Develop, enhance, and
manage the City’s enterprise networks to provide
high speed, transparent, and highly functional
connectivity among all information resources.
Facilitates the collection, storage, security and
integrity of electronic data while ensuring
appropriate access. Promotes new uses of
information technology within the City through the
support for exploratory and innovative applications. Provides leadership for effective strategic and tactical
planning in the use of technology. Provide fast & reliable access to all information systems.
The City contracts for IT services with a private company. Computer and business machine replacement
schedules are located in the Appendix. New purchases, as opposed to replacement purchases (per the
replacement schedules) are listed below. Division costs are allocated to other departments by way of the
Communications Equipment Replacement Charges shown as a line item in the budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Internet Access:
Verizon – FIOS, Fiber-optic Line, City Operations $1,980
Vision Internet Website Hosting 2,400
Hermosawave (Web Hosting) 249
Hermosawave WIFI (Web Hosting) 249
Time Warner, Internet Service for City Hall 480
Time Warner, Internet Service for City Yard 1,045
Security Metrix – Security Verifications -
CLASS Website 200
Security Metrix – Security Verifications –
Business License Website 200
Network Solutions – Domain Name Renewal 200
Contract Software Maintenance and Licenses:
Eden - Financial System 28,875
Hdl – Business License Software, Website 7,344
CLASS - Recreation Classes/Facilities
Management 8,138
Accela, Officelink Support 30,000
Microsoft Select Licensing Agreements 2,500
Microsoft Office 365 Hosted Exchange Email 7,000
Microsoft Enterprise Agreement – Operating
System Licensing for entire organization 5,099
FY 2014 Cost FY 2014 %
482,781$ 100%
A Technology Support $ 120,695 25
B
Integration of
Technology into City's
Mission
$ 72,417 15
C Network Management $ 48,278 10
B Data Storage $ 72,417 15
B New Uses of IT/
Innovative Applications $ 24,139 5
B Guides in Effective Use
of Technology $ 48,278 10
A
Provides Reliable Access
to All Information
Systems
$ 96,556 20
Category 1 Service Provided
100
CITY MANAGER DEPARTMENT
INFORMATION TECHNOLOGY DIVISION
SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private,
continued
Barracuda Backup Offsite Tape Storage 4,600
ESRI (GIS) 6,680
Quadrant - Cash Register 1,340
Autodesk (Computer Aided Design) 450
Business Computing - Animal Licenses 700
Mapplet (GIS) 2,480
Landport Monthly Usage Fee 2,340
Zoll Data - Fire System Maintenance 692
Granicus Monthly Maintenance 26,028
Granicus – Live Display Manager, maintenance 600
Granicus – Open Platform, Government
Transparency and Meeting Efficiency Suite
(includes iLegislate) 1,200
Prosum-hosted Kaseya Anti-virus 1,728
Prosum-hosted Kaseya Anti-Malware 1,464
Support and Monitoring:
Prosum – Full-time IT Support 147,600
Prosum – Remote 24/7 Monitoring Services for
City Hall Servers, Network Devices 6,000
Prosum – Unidentified Additional Services 5,000
Prosum – Remote 24/7 Monitoring Services for
Police Servers, Network Devices 3,000
Service and Hardware Maintenance:
Uptime Printer Maintenance 12,696
Source Graphics (Scanner and Plotter for GIS) 2,177
Dell Servers (2) Hardware warranty extension 1,000
Sonicwall Firewall updates, warranty and
maintenance 1,200
Barracuda Backup 690 updates, warranty and
Maintenance 2,199
Unanticipated technology costs 3,500
Adobe Licensing 2,500
$333,133
5401 Equipment – Less than $1,000 From Communications Replacement Schedule
Pages 295-305
$38,097
5402 Equipment – More than $1,000 From Communications Replacement Schedule
Pages 295-305
$10,554
5405 Equipment – More than $5,000 From Communications Replacement Schedule
Pages 295-305
$35,825
101
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement
1206 Information Technology
1206-4200 Contract Services
1206-4201 Contract Serv/Private 336,893 352,378 161,999 346,000 331,333
Total Contract Services 336,893 352,378 161,999 346,000 331,333
1206-4300 Materials/Supplies/Other
1206-4304 Telephone 3,264 3,650 1,823 3,650 0
1206-4305 Office Oper Supplies 16,601 17,050 10,537 17,000 17,000
1206-4396 Insurance User Charges 25 49 28 49 111
Total Materials/Supplies/Other 19,890 20,749 12,388 20,699 17,111
1206-4900 Depreciation
1206-4901 Depreciation/Mach/Equipment 48,489 63,601 0 49,039 49,861
Total Depreciation 48,489 63,601 0 49,039 49,861
1206-5400 Equipment/Furniture
1206-5401 Equip-Less Than $1,000 1,289-78,289 7,345 78,289 38,097
1206-5402 Equip-More Than $1,000 1,926 23,923 355 23,923 10,554
1206-5405 Equipment more than $5,000 0 16,518 0 16,518 35,825
Total Equipment/Furniture 637 118,730 7,700 118,730 84,476
Total Information Technology 405,909 555,458 182,087 534,468 482,781
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
102
PROSPECTIVE
EXPENDITURES
103
PROSPECTIVE EXPENDITURES DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This account is
designed to provide funds to cover unanticipated
expenses or opportunities that arise during the fiscal year.
In past years, this account has provided funds to assist in
meeting the overall work plan of the City or a particular
department.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
T
CODES ACCOUNT TITLE EXPLANATION
4322 Unclassified Funds for Unanticipated Expenses $100,000
FY 2014 Cost FY 2014 %
100,000$ 100%
B $ 50,000 50
C $ 50,000 50
Category 1 Service Provided
Cover Unanticipated
Expenses
104
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1214 Prospective Expenditures
1214-4300 Materials/Supplies/Other
1214-4322 Unclassified 0 50,075 0 100,000 100,000
Total Materials/Supplies/Other 0 50,075 0 100,000 100,000
Total Prospective Expenditures 0 50,075 0 100,000 100,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
105
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106
CITY PROSECUTOR
107
CITY PROSECUTOR DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The City Prosecutor is the
legal counsel for criminal matters and interacts with the
Police Department regarding potential cases (B). The
Code Enforcement Prosecutor is the legal counsel for
criminal zoning violations and bootleg enforcement actions.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Prosecutor Services $122,000
Code Enforcement Prosecutor 15,000
Dispute Resolution Services 8,000
Total $145,000
FY 2014 Cost FY 2014 %
145,400$ 100%
B Legal Counsel $ 72,700 50
B Code Enforcement
Prosecutor $ 72,700 50
Category 1 Service Provided
108
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1132 City Prosecutor
1132-4200 Contract Services
1132-4201 Contract Serv/Private 114,360 145,000 62,287 145,000 145,000
Total Contract Services 114,360 145,000 62,287 145,000 145,000
1132-4300 Materials/Supplies/Other
1132-4304 Telephone 211 300 89 300 300
1132-4305 Office Oper Supplies 65 100 32 100 100
Total Materials/Supplies/Other 276 400 121 400 400
Total City Prosecutor 114,636 145,400 62,408 145,400 145,400
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
109
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110
CITY TREASURER
111
CITY TREASURER DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: It is the
responsibility of the Treasurer to receive and
keep safely all money coming into the City
(California Government Code 41001). It is the
duty of the Treasurer to deposit those public funds in accordance with applicable laws, invest City
funds according to investment policy and to pay out money on warrants and demands made upon the
City. The City Treasurer is required to submit a monthly report accounting for all receipts,
disbursements, and cash balances of the City.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Deputy City Treasurer 0.50 0.00
TOTAL 0.50 0.00
4112 PART-TIME/TEMPORARY
City Treasurer 1.00 1.00
TOTAL 1.00 1.00
GRAND TOTAL 1.50 1.00
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Safekeeping Fees $3,500
Office machine maintenance 40
$3,540
FY 2014 Cost FY 2014 %
52,583$ 100%
A Investments $ 31,550 60
A Reporting $ 21,033 40
Category 1 Service Provided
112
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1141 City Treasurer
1141-4100 Personal Services
1141-4102 Regular Salaries 27,750 27,756 16,246 28,099 0
1141-4111 Accrual Cash In 1,658 501 841 1,120 936
1141-4112 Part Time/Temporary 22,886 27,744 16,188 27,748 28,440
1141-4180 Retirement 11,059 11,642 6,624 10,641 3,644
1141-4188 Employee Benefits 12,491 10,210 5,654 9,820 886
1141-4189 Medicare Benefits 743 812 483 822 412
1141-4190 Other Post Employment Benefits 1,249 3,164 1,320 3,164 1,641
(OPEB)
Total Personal Services 77,836 81,829 47,356 81,414 35,959
1141-4200 Contract Services
1141-4201 Contract Serv/Private 32,090 30,140 14,054 15,850 3,540
Total Contract Services 32,090 30,140 14,054 15,850 3,540
1141-4300 Materials/Supplies/Other
1141-4304 Telephone 453 410 154 382 400
1141-4305 Office Oper Supplies 2,233 2,490 1,474 2,436 2,500
1141-4315 Membership 118 120 118 120 55
1141-4317 Conference/Training 1,798 2,680 800 1,000 2,255
1141-4390 Communications Equipment Chrgs 3,487 3,832 2,233 3,832 3,782
1141-4394 Building Maintenance Charges 609 609 357 609 609
1141-4396 Insurance User Charges 3,058 3,734 2,177 3,734 3,483
Total Materials/Supplies/Other 11,756 13,875 7,313 12,113 13,084
Total City Treasurer 121,682 125,844 68,723 109,377 52,583
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
113
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114
COMMUNITY
DEVELOPMENT
115
COMMUNITY DEVELOPMENT DEPARTMENT
BUILDING & SAFETY/CODE ENFORCEMENT DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The primary
service of the Building and Safety Division is to
administer and enforce standards and codes for the
safeguarding of life, health and property.
Enforcement is implemented through checking
plans, issuing permits, and inspecting construction
at all phases of a project for compliance with the
California Building Code, the Municipal Code and
other safety standards related to material and
structural soundness. The Building Division collects
fees based on the cost of delivering services and
processes and maintains records of permits,
inspections, and plans.
Additionally the Division provides the following
services: identifies violations and responds to
reported violations of state and city codes and
regulations relating to building safety, zoning,
occupancy, commercial signs etc., and takes the
necessary administrative steps to remedy violations; prepares and updates codes based on state mandates;
identifies and researches local trends and problems for local code modifications; provides support for the code
appeals board; responds to inquiries and assists customers at various phases of development and construction
projects; prepares and provides educational materials and inspection support for work in the public right-of-
way. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Community Development Director 0.50 0.50
Building Inspector 2.00 2.00
Building & Code Enforcement Official 0.45 0.45
Planning/Building Technician 0.50 0.50
TOTAL 3.45 3.45
4112 PART-TIME/TEMPORARY
Clerk Assistant 0.50 0.50
TOTAL 0.50 0.50
GRAND TOTAL 3.95 3.95
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Plan Check $65,375
Plan Archive/Microfiche 4,000
$69,375
FY 2014 Cost FY 2014 %
606,859$ 100%
A Plan Check $ 91,029 15
A Permits $ 91,029 15
A Inspections $ 121,372 20
B Fee Collection $ 30,343 5
A Record Keeping $ 30,343 5
B Code Enforcement -
Services $ 91,029 15
B Code Enforcement -
Administrative $ 30,343 5
A Code Updates $ 12,137 2
B Research $ 12,137 2
B Support to Appeals
Board $ 12,137 2
B Project Inquiries $ 60,686 10
B Educational Materials $ 12,137 2
A Inspection Support -
Public Right-of-Way $ 12,137 2
Category 1 Service Provided
116
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4201 Community Dev/Building
4201-4100 Personal Services
4201-4102 Regular Salaries 269,481 280,561 164,902 279,758 291,071
4201-4111 Accrual Cash In 11,780 7,886 6,080 7,886 10,804
4201-4112 Part Time/Temporary 12,289 8,986 4,838 8,986 8,986
4201-4180 Retirement 66,751 69,977 40,789 65,179 58,260
4201-4185 Alternative Retirement System-Parttime 114 85 46 85 85
4201-4188 Employee Benefits 37,711 41,328 23,310 40,355 44,360
4201-4189 Medicare Benefits 4,340 4,388 2,623 4,335 4,279
4201-4190 Other Post Employment Benefits 13,852 29,436 12,265 29,436 31,927
(OPEB)
Total Personal Services 416,318 442,647 254,853 436,020 449,772
4201-4200 Contract Services
4201-4201 Contract Serv/Private 67,571 75,365 28,163 75,365 69,375
Total Contract Services 67,571 75,365 28,163 75,365 69,375
4201-4300 Materials/Supplies/Other
4201-4304 Telephone 4,028 4,000 2,212 4,000 4,000
4201-4305 Office Oper Supplies 2,732 4,000 1,386 4,000 4,000
4201-4315 Membership 650 1,200 295 1,200 1,300
4201-4317 Conference/Training 1,382 2,500 1,993 2,500 3,100
4201-4390 Communications Equipment Chrgs 17,924 18,872 11,011 18,872 17,632
4201-4394 Building Maintenance Charges 1,409 1,409 819 1,409 1,409
4201-4395 Equip Replacement Charges 22,029 20,764 12,110 20,764 19,704
4201-4396 Insurance User Charges 33,316 34,381 20,055 34,381 36,567
Total Materials/Supplies/Other 83,470 87,126 49,881 87,126 87,712
Total Community Dev/Building 567,359 605,138 332,897 598,511 606,859
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
117
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Community
Development Department, Planning Division,
administers the City’s comprehensive planning
programs, processes development permits, and
carries out various initiatives as directed by the
policy boards. The Division prepares, maintains and
implements the General Plan and Coastal Land
Use Plan. It formulates, conducts and implements
various advance planning programs and studies as
directed by policy boards. The Division administers
zoning and subdivision regulations and prepares
code amendments as required by law and directed
by policy boards. It administers discretionary
permit processes by providing information to public
at the counter, assisting applicants with
development applications, and processing
applications and monitoring compliance;
maintaining compliance with the Permit
Streamlining Act; and administering the California
Environmental Quality Act by preparing and
overseeing the preparation of environmental
documents. The Division oversees or carries out
various community and sustainability initiatives.
The Division serves as staff to the City Council and
administers the Planning Commission, administers
and/or staff various committees as directed by policy boards, administers or assists in implementing various
programs (AB 939; AB 341 waste reduction; NPDES; Community Development Block Grant program); seeks
grants and liaises with various governmental and community organizations and interests.
POSITION SUMMARY
OBJECT AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Community Development Director 0.46 0.46
Senior Planner .90 0.90
Planning Assistant 1.00 1.00
Building & Code Enforcement Official 0.50 0.50
Administrative Assistant 0.96 0.96
Planning/Building Technician 0.50 0.50
TOTAL 4.32 4.32
4112 PART-TIME/TEMPORARY
Planning Intern 0.50 0.00
Planning Assistant
(full-time, temporary) 0.00 1.00
TOTAL .50 1.00
GRAND TOTAL 4.82 5.32
FY 2014 Cost FY 2014 %
723,730$ 100%
A
Implementation of
General Plan and
Coastal Land Use
$ 36,187 5
B
Formulates/Conducts/
Implements Planning
Programs and Studies
$ 28,949 4
A
Administers
Zoning/Subdivision
Regulations
$ 101,322 14
A Code Ammendments $ 28,949 4
B Administers Permit
Processes $ 347,390 48
C Oversees Community
Initiatives $ 36,187 5
A
Staff to
Council/Administers
Planning Commission
$ 72,373 10
C Staff to Committees $ 21,712 3
A Administers Various
Programs $ 28,949 4
D Grant Research $ 7,237 1
C
Liases with Government
and Community
Organizations
$ 14,475 2
Category 1 Service Provided
118
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private 300’ Noticing, Public Hearings $7,989
500’ Noticing, Public Hearings 16,500
Temporary Clerical Service/Vacations 3,728
Plan Archive/Microfiche 1,500
Total $29,717
119
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
4101 Community Dev/Planning
4101-4100 Personal Services
4101-4102 Regular Salaries 346,376 356,809 210,240 355,089 373,034
4101-4111 Accrual Cash In 11,328 15,799 5,686 15,799 14,001
4101-4112 Part Time/Temporary 4,285 8,393 4,035 8,393 63,055
4101-4180 Retirement 85,450 89,960 52,491 83,370 81,694
4101-4185 Alternative Retirement System-Parttime 64 79 49 79 70
4101-4188 Employee Benefits 52,886 57,271 35,642 62,718 70,111
4101-4189 Medicare Benefits 5,458 5,722 3,339 5,530 6,362
4101-4190 Other Post Employment Benefits 13,691 31,059 12,940 31,059 31,302
(OPEB)
Total Personal Services 519,538 565,092 324,422 562,037 639,629
4101-4200 Contract Services
4101-4201 Contract Serv/Private 26,736 53,236 13,813 53,236 29,717
Total Contract Services 26,736 53,236 13,813 53,236 29,717
4101-4300 Materials/Supplies/Other
4101-4304 Telephone 1,128 1,300 691 1,300 1,300
4101-4305 Office Oper Supplies 3,178 4,000 2,358 4,000 4,500
4101-4315 Membership 1,013 1,583 100 1,583 1,773
4101-4317 Conference/Training 11,175 4,000 1,645 4,000 4,000
4101-4390 Communications Equipment Chrgs 12,082 12,945 7,553 12,945 12,743
4101-4394 Building Maintenance Charges 2,234 2,234 1,302 2,234 2,234
4101-4396 Insurance User Charges 21,026 27,011 15,757 27,011 27,834
Total Materials/Supplies/Other 51,836 53,073 29,406 53,073 54,384
Total Community Dev/Planning 598,110 671,401 367,641 668,346 723,730
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
120
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121
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION – COMMUTER EXPRESS PARTICIPATION
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This Commuter
Express Program (Line 438) is currently operated by
the City of Los Angeles encompassing four
jurisdictions: City of Los Angeles, City of Hermosa
Beach, City of Manhattan Beach, and Culver City, which offers freeway express service to downtown Los
Angeles. Total ridership for 2011-12 was 24,735.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Administrative Assistant 0.04 0.04
TOTAL 0.04 0.04
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251
Contract Services, Government City of Los Angeles’ contribution to Line 438,
Commuter Express, (Freeway Express Service) $11,262
FY 2014 Cost FY 2014 %
12,642$ 100%
C Express Service to
Downtown Los Angeles $ 12,642 100
Category 1 Service Provided
122
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
145 Proposition A Fund
3408 Commuter Express
3408-4100 Personal Services
3408-4102 Regular Salaries 2,093 2,627 1,311 2,627 1,380
Total Personal Services 2,093 2,627 1,311 2,627 1,380
3408-4200 Contract Services
3408-4251 Contract Service/Govt 10,136 16,692 0 16,692 11,262
Total Contract Services 10,136 16,692 0 16,692 11,262
Total Commuter Express 12,229 19,319 1,311 19,319 12,642
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
123
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION – GENERAL PLAN & COASTAL PLAN UPDATE
SOURCE OF FUNDS: RESTRICTED GENERAL FUND – GENERAL PLAN
MAINTENANCE FEES and GRANTS FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This plan will
provide a comprehensive update to the General Plan
and Local Coastal Plan which will focus on
sustainability and a low carbon future.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private General Plan and Coastal Plan Update –
City match portion of grant General Plan
Maintenance fee revenue
$220,000
4201 Contract Services, Private General Plan and Coastal Plan Update –
Strategic Growth Council Grant Funding
$220,000
FY 2014 Cost FY 2014 %
440,000$ 100%
B Comprehensive Update $ 440,000 100
Category 1 Service Provided
124
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4104 General Plan & Coastal Plan Update
4104-4200 Contract Services
4104-4201 Contract Serv/Private 0 0 0 0 220,000
Total Contract Services 0 0 0 0 220,000
Total General Plan & Coastal Plan Update 0 0 0 0 220,000
150 Grants Fund
4104 General Plan & Coastal Plan Update
4104-4200 Contract Services
4104-4201 Contract Serv/Private 0 410,000 0 30,000 220,000
Total Contract Services 0 410,000 0 30,000 220,000
4104-4300 Materials/Supplies/Other
4104-4305 Office Operating Supplies 0 0 0 0 0
Total Materials/Supplies/Other 0 0 0 0 0
Total General Plan & Coastal Plan Update 0 410,000 0 30,000 220,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
125
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION – BENEFIT AND COST ANALYSIS
FOR THE OIL PROJECT DECISION
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This plan will
provide a comprehensive assessment of fiscal and
economic benefits and costs to the City and
community related to the proposed oil development
project to help voters make their decision.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Benefit and Cost Analysis $100,000
FY 2014 Cost FY 2014 %
100,000$ 100%
B Assessment of Oil
Development Project $ 100,000 100
Category 1 Service Provided
126
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
705 Insurance Fund
4105 Benefit & Cost Analysis/Oil Project
4105-4200 Contract Services
4105-4201 Contract Serv/Private 0 125,000 0 25,000 100,000
Total Contract Services 0 125,000 0 25,000 100,000
Total Benefit & Cost Analysis/Oil Project 0 125,000 0 25,000 100,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
127
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION – COMMUNITY DIALOGUE
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: A facilitated
discussion, dialogue and engagement of the
community to assess values, vision and trade-offs to
prepare voters for the decision on the oil project and
other important future decisions.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Community Dialogue $80,000
FY 2014 Cost FY 2014 %
80,000$ 100%
C Facilitate Communication $ 80,000 100
Category 1 Service Provided
128
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
705 Insurance Fund
4106 Community Dialogue
4106-4200 Contract Services
4106-4201 Contract Serv/Private 0 100,000 0 20,000 80,000
Total Contract Services 0 100,000 0 20,000 80,000
4106-4300 Materials/Supplies/Other
4106-4305 Office Operating Supplies 0 0 0 0 0
Total Materials/Supplies/Other 0 0 0 0 0
Total Community Dialogue 0 100,000 0 20,000 80,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
129
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130
COMMUNITY
RESOURCES
131
COMMUNITY RESOURCES
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Community
Resources Department plans, manages and
implements recreational, cultural and social service
programs, both City sponsored and non-City
sponsored special events in the City’s parks,
beaches and public facilities, City film permits and
Pier Plaza promotions. The Department also
manages the Community Center, Civic Theatre,
Clark Building and other recreational facilities which
provide rental and lease space for contract classes,
senior programs, sports leagues, meetings, social
events and non-profit organizations. The Assistant
to the City Manager serves as staff liaison to the
Parks, Recreation and Community Resources
Advisory Commission. Cable TV is responsible for
franchise administration, contract negotiations,
filming City Council, Planning Commission, Parks and Recreation Commission, and Public Works Commission
meetings, administering cable advisory board, servicing of citizen complaints, monitoring legislation and industry
practices, standards and technology.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Assistant to the City Manager 0.50 0.50
Senior Recreation Supervisor 1.00 1.00
Administrative Assistant 1.00 1.00
Office Assistant 1.00 1.00
TOTAL 3.50 3.50
4112 PART-TIME/TEMPORARY
Camera Operator 1.00 1.00
Theatre Technician 2.00 2.00
Recreation Leader 7.00 7.00
Seasonal Recreation Leader 6.00 6.00
Recreation Specialist 0.00 .48
TOTAL 16.00 16.481
GRAND TOTAL 19.50 19.98
1This category is representative of total positions rather than total employees occupying the positions.
FY 2014 Cost FY 2014 %
1,180,594$ 100%
D Program Management
and Special Events $ 177,089 15
C Film Permits $ 118,059 10
C Plaza Promotions $ 59,030 5
C Community Center $ 118,059 10
C Civic Theatre $ 118,059 10
C Clark Building $ 118,059 10
C Other Recreational
Facilities $ 59,030 5
C Contract Classes $ 118,059 10
C Senior Programs $ 59,030 5
C Sports Leagues $ 118,059 10
C Meetings $ 59,030 5
C Liaise to Commissions $ 59,030 5
Category 1 Service Provided
132
COMMUNITY RESOURCES
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Chevron Surf Camp $3,000
Ongoing Entertainment Services (Helium,
Summer Camp Entertainment, Chair/Equipment
Rentals) 2,000
Excursions 27,000
Office Machine Maintenance 50
MasterCard/VISA Charges 14,820
Scholarships 3,000
Piano Tuning (5 times per year) 1,200
Total $51,070
4221 Contract Recreation Classes Recreational Class Instructors (Paid from fees in
contract recreation revenue account)
$231,000
133
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4601 Community Resources
4601-4100 Personal Services
4601-4102 Regular Salaries 168,959 243,235 108,702 204,143 246,448
4601-4106 Regular Overtime 3,554 3,000 5,788 7,000 3,000
4601-4111 Accrual Cash In 2,590 8,008 1,563 8,008 8,503
4601-4112 Part Time/Temporary 228,502 245,000 138,572 245,000 282,972
4601-4180 Retirement 66,040 55,132 37,801 58,629 46,188
4601-4185 Alternative Retirement System-Parttime 1,526 1,890 790 1,860 2,226
4601-4188 Employee Benefits 25,109 40,062 15,627 30,844 39,210
4601-4189 Medicare Benefits 6,059 7,382 3,826 5,673 4,290
4601-4190 Other Post Employment Benefits 10,589 21,176 8,825 21,176 21,419
(OPEB)
Total Personal Services 512,928 624,885 321,494 582,333 654,256
4601-4200 Contract Services
4601-4201 Contract Serv/Private 22,131 52,000 4,232 52,000 51,070
4601-4221 Contract Rec Classes/Programs 224,713 203,000 163,144 250,000 231,000
Total Contract Services 246,844 255,000 167,376 302,000 282,070
4601-4300 Materials/Supplies/Other
4601-4302 Advertising 5,935 10,000 3,293 10,000 10,000
4601-4304 Telephone 3,665 5,000 2,305 5,000 5,000
4601-4305 Office Oper Supplies 12,415 13,000 8,625 13,000 13,000
4601-4308 Program Materials 25,883 20,525 8,400 20,525 20,525
4601-4315 Membership 1,674 1,500 1,162 2,500 2,000
4601-4317 Conference/Training 9,742 17,000 4,647 10,000 17,000
4601-4328 Hermosa Senior Center Programs 2,123 6,854 883 2,000 6,000
4601-4390 Communications Equipment Chrgs 33,740 35,694 20,811 35,694 35,350
4601-4394 Building Maintenance Charges 35,235 35,235 20,812 35,235 35,235
4601-4395 Equip Replacement Charges 18,093 17,138 9,996 17,138 19,484
4601-4396 Insurance User Charges 49,995 56,824 33,145 56,824 79,674
Total Materials/Supplies/Other 198,500 218,770 114,079 207,916 243,268
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
134
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4601 Community Resources
4601-5400 Equipment/Furniture
4601-5401 Equip-Less Than $1,000 3,077 605 0 1,064 1000
Total Equipment/Furniture 3,077 605 0 1,064 1,000
Total Community Resources 961,349 1,099,260 602,949 1,093,313 1,180,594
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
135
COMMUNITY RESOURCES DEPARTMENT
RECREATION TRANSPORTATION
SOURCE OF FUNDS: PROP A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Provides
transportation for recreation activities including
P.A.R.K. After School Program.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Recreation Transportation for Excursions,
Including Youth Camp Field Trips $40,000
FY 2014 Cost FY 2014 %
40,000$ 100%
C Transportation for
Recreation Activities $ 40,000 100
Category 1 Service Provided
136
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
145 Propositon A Fund
3409 Recreation Transportation
3409-4200 Contract Services
3409-4201 Contract Serv/Private 27,916 40,000 23,611 40,000 40,000
Total Contract Services 27,916 40,000 23,611 40,000 40,000
Total Recreation Transportation 27,916 40,000 23,611 40,000 40,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
137
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138
FINANCE
139
FINANCE DEPARTMENT
ADMINISTRATION DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Finance
Administration division of the Finance
Department maintains general ledger and
accounting records for the City, manages internal
controls process, payroll, accounts payable and
accounts receivable. Finance Administration
oversees grant reporting/auditing, collects and
remits taxes and financial reports to County,
State and Federal Agencies, as well as
Comprehensive Annual Financial Statements
(CAFR) and annual audit. The Department
assists the City Manager with the annual
operating and capital improvement budgets and
provides support services to the operating departments. Finance Department also issues rebates for the
Lighting/Landscaping District Assessment as well as utility tax exemptions for our senior residents.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Finance Director 0.85 0.85
Accounting Supervisor 1.00 1.00
Administrative Assistant 0.85 0.85
Senior Account Clerk 2.50 3.00
TOTAL 5.20 5.70
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Independent Audit Services $20,800
Property Tax Audit Services 5,500
Sales Tax Audit Services 4,200
Mandated Costs Claims Fixed Fee 4,370
Mandated Costs New Claims Contingency 3,500
Ambulance Billing Services 30,000
Government Finance Officers Association
Comprehensive Annual Financial Report (CAFR)
Awards Application Fee 450
Overlapping Debt Statement (CAFR) 750
Office Machine Maintenance 170
Utility User Tax (UUT) Audit Legal Services 5,000
Utility User Tax (UUT) Audit Services 5,600
FY 2014 Cost FY 2014 %
827,617$ 100%
A
General Ledger/
Accounting $ 124,143 15
A Internal Controls $ 41,381 5
A Payroll $ 124,143 15
A Accounts Payable $ 124,143 15
A Accounts Receivable $ 24,829 3
A Financial Reporting/Audit $ 165,523 20
A Budget $ 165,523 20
B Support to Departments $ 41,381 5
D Rebates $ 8,276 1
D UUT Exemptions $ 8,276 1
Category 1 Service Provided
140
FINANCE DEPARTMENT
ADMINISTRATION DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private California Society of Municipal Finance Officers
(continued) (CSMFO) Budget Awards Application Fee 150
Express Mail Services 150
Audit Confirmation Fees/State & County 120
GFOA Budget Award filing fee 330
Total $81,090
141
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1202 Finance Administration
1202-4100 Personal Services
1202-4102 Regular Salaries 378,489 388,362 204,291 362,334 434,681
1202-4106 Regular Overtime 711 541 0 541 550
1202-4111 Accrual Cash In 33,363 31,163 16,923 31,963 35,874
1202-4180 Retirement 89,313 91,908 46,022 75,067 74,212
1202-4188 Employee Benefits 57,162 66,398 36,824 67,907 91,711
1202-4189 Medicare Benefits 2,862 3,161 1,954 3,554 4,429
1202-4190 Other Post Employment Benefits 17,836 37,887 15,785 37,887 41,769
(OPEB)
Total Personal Services 579,736 619,420 321,799 579,253 683,226
1202-4200 Contract Services
1202-4201 Contract Serv/Private 103,366 133,203 96,615 95,491 81,090
Total Contract Services 103,366 133,203 96,615 95,491 81,090
1202-4300 Materials/Supplies/Other
1202-4304 Telephone 1,621 2,000 838 2,000 2,000
1202-4305 Office Oper Supplies 6,357 5,900 5,239 7,409 7,950
1202-4315 Membership 1,538 1,565 298 558 595
1202-4317 Conference/Training 11,158 12,660 8,912 12,462 6,125
1202-4390 Communications Equipment Chrgs 18,855 20,040 11,690 20,040 18,193
1202-4394 Building Maintenance Charges 2,113 2,113 1,232 2,113 2,113
1202-4396 Insurance User Charges 24,667 27,738 16,184 27,738 26,325
Total Materials/Supplies/Other 66,309 72,016 44,393 72,320 63,301
Total Finance Administration 749,411 824,639 462,807 747,064 827,617
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
142
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143
FINANCE DEPARTMENT
CASHIER DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This division of the
Finance Department serves as the City’s Cashier for
incoming revenue. The division is responsible for the
sale and record keeping for business licenses, animal
licenses, various parking permits (preferential resident
permits, daily permits, contractor’s permits, temporary
guest permits for the impacted beach area and
driveway permits), taxi vouchers, bus passes and cash
keys for use in the parking meters. Additionally, the
division processes all parking citation payments and
maintains the parking citation records.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Finance Director 0.15 0.15
Administrative Assistant 0.15 0.15
Citation Records Administrator 1.00 1.00
Account Clerk1 4.00 4.00
TOTAL 5.30 5.30
1Temp Clerk is filling position until online payment impact is known
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private MasterCard/Visa Service Charges $34,222
Office Machine Maintenance 106
PC Charge Software Renewal, Debit/Credit Card
Processing 307
Duncan Per Citation Processing Cost 29,291
Duncan Internet and Integrated Voice Response
(IVR) Fees (Telephone Payments of Tickets) 23,448
Merchant Fees/Internet and IVR Citation and
Permit Payments 22,829
Merchant Fees/Internet Payments for Business 4,264
Gateway Authorize.net Fees for Internet
Payments 359
Total $114,826
FY 2014 Cost FY 2014 %
764,567$ 100%
A Cashiering/
Incoming Revenue $ 252,307.11 33
A Parking Citations $ 191,142 25
A Business License $ 114,685 15
B Parking Permits $ 114,685 15
B Animal License $ 45,874 6
D Taxi Vouchers $ 15,291 2
D Bus Passes $ 15,291 2
D Cash Keys $ 15,291 2
Category 1 Service Provided
144
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1204 Finance Cashier
1204-4100 Personal Services
1204-4102 Regular Salaries 248,056 262,933 148,880 259,318 308,006
1204-4106 Regular Overtime 703 1,200 1,227 2,400 1,200
1204-4111 Accrual Cash In 6,000 4,769 2,987 4,481 6,438
1204-4112 Part Time Temporary 0 0 0 0 43,560
1204-4180 Retirement 60,440 64,665 36,600 59,472 56,732
1204-4188 Employee Benefits 56,271 63,872 35,768 61,747 102,676
1204-4189 Medicare Benefits 2,206 2,254 1,336 2,340 3,520
1204-4190 Other Post Employment Benefits 10,213 25,746 10,730 25,746 31,752
(OPEB)
Total Personal Services 383,889 425,439 237,528 415,504 553,884
1204-4200 Contract Services
1204-4201 Contract Serv/Private 89,120 139,125 41,287 131,064 114,826
Total Contract Services 89,120 139,125 41,287 131,064 114,826
1204-4300 Materials/Supplies/Other
1204-4304 Telephone 3,211 3,443 1,848 3,641 3,641
1204-4305 Office Operating Supplies 37,357 41,676 20,001 43,957 46,072
1204-4315 Membership 175 175 0 210 210
1204-4317 Conference/Training 0 2,779 5 1,150 2,975
1204-4390 Communications Equipment Chrgs 21,983 23,550 13,741 23,550 23,184
1204-4394 Building Maintenance Charges 1,828 1,828 1,064 1,828 1,828
1204-4396 Insurance User Charges 16,099 16,260 9,485 16,260 17,947
Total Materials/Supplies/Other 80,653 89,711 46,144 90,596 95,857
Total Finance Cashier 553,662 654,275 324,959 637,164 764,567
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
145
FINANCE DEPARTMENT
CASHIER DIVISION – BUS PASS SUBSIDY
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Using Proposition A
funds, the City subsidizes the sale of bus passes to
Hermosa Beach resident. Passes are available to
students, senior citizens, and disabled persons in
the Cashier Division of the Finance Department.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251 Contract Services, Government Bus Pass Subsidy $3,300
FY 2014 Cost FY 2014 %
3,300$ 100%
B Sales $ 3,300 100
Category 1 Service Provided
146
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
145 Proposition A Fund
3403 Bus Pass Subsidy
3403-4200 Contract Services
3403-4251 Contract Service/Govt 2,566 3,300 1,348 3,300 3,300
Total Contract Services 2,566 3,300 1,348 3,300 3,300
Total Bus Pass Subsidy 2,566 3,300 1,348 3,300 3,300
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
147
FINANCE DEPARTMENT
BAYVIEW DRIVE ADMINISTRATIVE CHARGES
LOWER PIER AVENUE ADMINISTRATIVE CHARGES
MYRTLE AVENUE ADMINISTRATIVE CHARGES
LOMA DRIVE ADMINISTRATIVE CHARGES
& BEACH DRIVE ADMINISTRATIVE CHARGES
SOURCE OF FUNDS:
BAYVIEW DRIVE ASSESSMENT FUND
LOWER PIER AVENUE REDEMPTION FUND
MYRTLE AVENUE ASSESSMENT FUND
LOMA DRIVE ASSESSMENT FUND
& BEACH DRIVE ASSESSMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The fiscal agent
agreements, in connection with the Lower Pier
Avenue Improvement District, Myrtle Avenue Utility
Undergrounding District (97-1), the Loma Drive Utility
Undergrounding District (97-2), Bayview Drive Utility
Undergrounding District (2004-2) and Beach Drive Utility Undergrounding District (2004-1) require that the City
establish these accounts for the payment of all on-going fees and charges that arise in connection with the
administration of the assessments.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
Bayview Drive District Administrative Charges
4201 Contract Services, Private Assessment Administration Fees $1,890
Lower Pier Avenue Administrative Charges
4201 Contract Services, Private Assessment Administration Fees $1,725
Myrtle Avenue Administrative Charges
4201 Contract Services, Private Assessment Administration Fees $8,625
Loma Drive Administrative Charges
4201 Contract Services, Private Assessment Administration Fees $7,750
Beach Drive District Administrative Charges
4201 Contract Services, Private Assessment Administration Fees $1,955
FY 2014 Cost FY 2014 %
21,945$ 100%
A Administrative Fees $ 21,945 100
Category 1 Service Provided
148
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
135 Bayview Dr Dist Admin Exp Fund
1219 Administrative Charges
1219-4200 Contract Services
1219-4201 Contract Serv/Private 1,553 1,700 846 1,700 1,890
Total Contract Services 1,553 1,700 846 1,700 1,890
Total Administrative Charges 1,553 1,700 846 1,700 1,890
136 Lower Pier Admin Exp Fund
1219 Administrative Charges
1219-4200 Contract Services
1219-4201 Contract Serv/Private 1,329 1,500 723 1,500 1,725
Total Contract Services 1,329 1,500 723 1,500 1,725
Total Administrative Charges 1,329 1,500 723 1,500 1,725
137 Myrtle Dist Admin Exp Fund
1219 Administrative Charges
1219-4200 Contract Services
1219-4201 Contract Serv/Private 5,304 6,000 3,022 6,044 8,625
Total Contract Services 5,304 6,000 3,022 6,044 8,625
Total Administrative Charges 5,304 6,000 3,022 6,044 8,625
138 Loma Dist Admin Exp Fund
1219 Administrative Charges
1219-4200 Contract Services
1219-4201 Contract Serv/Private 5,597 6,200 3,113 6,200 7,750
Total Contract Services 5,597 6,200 3,113 6,200 7,750
Total Administrative Charges 5,597 6,200 3,113 6,200 7,750
139 Beach Dr Assmnt Dist Admin Exp Fund
1219 Administrative Charges
1219-4200 Contract Services
1219-4201 Contract Serv/Private 1,509 1,700 811 1,700 1,955
Total Contract Services 1,509 1,700 811 1,700 1,955
Total Administrative Charges 1,509 1,700 811 1,700 1,955
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
149
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150
FIRE
151
FIRE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: As a community driven organization, the Hermosa Beach Fire Department is dedicated to providing protection of life, property, and the environment through community risk reduction, advanced medical services, and fire suppression. The Fire Department provides for protection from medical emergencies, fires, explosions, hazardous materials and natural disasters. The Fire Department conducts fire and life-safety inspections; enforces codes and ordinances; investigates fires and gathers and preserves evidence; apprehends and assists in the prosecution of arson; and provides public education.
The Fire Department provides basic and advanced life support and transportation to local hospitals for victims of medical emergencies that range from basic life support to life-threatening illnesses and/or traumatic injuries. The Fire Department also administers the City’s Hazardous Material Plan and Emergency Preparedness Program. The Fire Department is a “Full-Service, All-Risk” fire protection and emergency services organization. By not subscribing to a specialized “one-person, one-job” or “single role” model and by training and equipping our personnel to perform numerous missions, the Hermosa Beach Fire Department provides the residents, business owners, and visitors of the City a value-added return on its investment. By consensus, the Fire Department has identified the following as core values and has established the expectation that all members shall live by them at all times: Integrity: Doing the right thing while maintaining a high level of professionalism.
Courage: The instinctive state of mind and spirit where selfless acts derive.
Compassion: Customer service provided with empathy, understanding and the desire to help. Community: Unity and like-mindedness with our community members.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT AUTHORIZED CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 NON-SWORN POSITIONS
Administrative Assistant 1.00 1.00
TOTAL 1.00 1.00
SWORN POSITIONS
Fire Chief 1.00 1.00
Assistant Fire Chief 0.00 0.00 Fire Captain 3.00 3.00 1
Fire Engineer 6.00 6.00
Firefighter/Paramedic 6.00 6.00
TOTAL 17.00 17.00 4112 PART-TIME/TEMPORARY
Reserve Firefighter 26.00 26.00
TOTAL 26.00 26.00 2 GRAND TOTAL 43.00 43.00
1Captain will serve as Temporary Division Chief (10% Incentive) for 6 months. 2This category is representative of total positions rather than total employees occupying the positions
FY 2014 Cost FY 2014 %
5,485,977$ 100%
A Stabilize and Mitigate
Emergency Situations $ 2,029,811 37
A Firefighter/Paramedic
Training $ 932,616 17
B Community Risk
Reduction $ 768,037 14
B Public Service/
Community Relations $ 658,317 12
B Special Events $ 493,738 9
A Equipment Maintenance $ 274,299 5
A Investigations $ 219,439 4
B Emergency Management $ 109,720 2
Category 1 Service Provided
152
Annual service fee for HBFD promotional exams -
Captain and Engineer 8,500
Annual maintenance to Plymovent (air cleaning)
System – HBFD Apparatus Bay 4,000
Shared Medical Director – HBFD portion 10,000
Administration of Respiratory Protection Program 7,200
Total $69,261
4251 Contract Services, Government South Bay Regional Communications
Dispatching $64,942
Area G Disaster Preparedness 4,443
Sprint “air card” charges for HBFD apparatus -
Mobile Data Computers 2,240
Total $71,625
4350 Safety Gear Firefighter Safety Turnouts (7), includes
Ambulance Operator (A/O) Program $11,000
Repairs/Modifications to Turnout Safety
Equipment 2,900
Replacement Firefighter Safety Turnout
Boots (9), includes AO/FI Program 2,300
Firefighter safety helmets (6), includes A/O
Program 1,600
Replacement Firefighter Brush/Strike Team 3,600
Replacement of safety helmet accountability
Fronts (4) 450
FIRE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
.
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Uninterrupted Power Source Systems
Maintenance $2,000
Annual Mask Fit Test (Respiratory Protection
Program) 1,800
Fire Information Support Services 4,100
Office Machine Maintenance 260
Annual Ladder Testing 2,000
Emergency Reverse Calling Contract (CodeRED) 10,000
Opticom Annual Maintenance 2,000
Zoll E Series ECG Monitors Extended Warranty 6,151
Testing of Electrical Sticks (“Hot Sticks”) 2,000
Service to Fire Department’s Small
Tools/Machines $1,000
Lexipol Training for Policy Manual Development 4,250
Annual Service to Compressor 900
Service to Fire Department’s Kitchen Refrigerator 1,000
SCBA Harness flow testing 1,100
Compressor and ASME Bottle, annual testing and
Service 1,000
153
FIRE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
4350 Safety Gear Structural firefighting gloves (15) 900
(continued) Safety eye protection glasses 966
Firefighter Wildland gloved 340
Structural firefighting safety goggles (8) 400
Arson Investigation 560
Replacement of expired Kevlar Ballistic Vests (11) 8,954
Replacement of expired Scott Respiratory
cartridge (4) – Arson Investigation 100
Replacement of expired Scott Multi-purpose P100
Cartridge – Arson Investigation 100
$34,170
Gas leak tool, calibration kit 500
5401 Equipment – Less Than $1,000 Numbers and magnetic helmet identifiers 100
Replacement of worn chains for saws 810
Absorbent for traffic accident spills (Haz-Orb) 500
Replacement battery for reciprocating saw 125
Replacement batteries (DeWalt) for power tools 160
Nickel metal hydride batteries AA 75
Lead acid batteries 100
Replace worn bed covers for HBFD dormitory (10) 250
Motorola radio/bank charger 450
Replacement of Arson Investigation camera
Sony Cyber Shot digital camera with warranty 600
Rechargeable battery for Sony Cyber Shot
camera
100
Digital camera memory cards 140
Ammunition for arson investigators (10) 400
GPS Navigation Systems (4) for apparatus 600
Replacement of closed circuit TV/camera
monitors
(2) 800
$5,710
Multi gas leak detector tool $1,900
5402 Equipment – More Than $1,000 4” quick release coupling for hydrant supply 4,000
2.2” quick release coupling for hydrant supply 2,500
Replacement of Tait portable radios (4) 3,600
Replacement of apparatus headsets 1,320
Replacement of 40 year old air compressor 3,000
$16,320
AutoPulse (non-invasive cardiac support pump) $15,000
5405 Equipment – More Than $5,000 Hydraulic – “Stryker Power Pro” patient gurneys
(2)
30,000
Installation of antennas (UHG & VHF) to EOC
Building for improved HBFD & HBPD radio
transmission 12,531
$57,531
154
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
2201 Fire
2201-4100 Personal Services
2201-4102 Regular Salaries 1,606,710 1,752,703 990,097 1,739,886 1,952,785
2201-4106 Regular Overtime 366,080 392,210 151,698 392,210 473,210
2201-4108 FLSA Overtime 181,415 193,804 101,385 193,804 193,804
2201-4111 Accrual Cash In 178,945 236,363 55,401 236,363 258,453
2201-4112 Part Time/Temporary 71,920 127,500 44,680 127,500 127,500
2201-4119 Fitness Incentive 1,400 5,600 2,300 5,600 5,600
2201-4180 Retirement 919,437 862,474 516,342 846,732 841,941
2201-4185 Alternative Retirement System-Parttime 1,498 1,206 463 1,206 1,206
2201-4187 Uniform Allowance 9,325 9,600 5,400 9,400 10,200
2201-4188 Employee Benefits 191,443 206,028 112,625 198,107 218,504
2201-4189 Medicare Benefits 32,377 36,276 17,743 28,882 24,554
2201-4190 Other Post Employment Benefits (OPEB)82,115 105,339 43,890 105,339 118,638
Total Personal Services 3,642,665 3,929,103 2,042,024 3,885,029 4,226,395
2201-4200 Contract Services
2201-4201 Contract Serv/Private 25,580 46,462 25,822 46,462 69,261
2201-4251 Contract Service/Govt 101,566 63,920 58,821 63,920 71,625
Total Contract Services 127,146 110,382 84,643 110,382 140,886
2201-4300 Materials/Supplies/Other
2201-4304 Telephone 16,032 17,768 9,104 17,768 17,768
2201-4305 Office Oper Supplies 9,506 10,436 7,088 10,436 10,436
2201-4309 Maintenance Materials 25,356 32,907 18,121 32,907 36,907
2201-4314 Uniforms 2,031 2,475 2,145 2,475 2,475
2201-4315 Membership 3,725 4,710 2,861 4,710 4,710
2201-4317 Conference/Training 36,728 55,300 25,027 55,300 55,800
2201-4350 Safety Gear 18,128 48,464 14,938 48,464 34,170
2201-4390 Communications Equipment Chrgs 38,859 40,291 23,506 40,291 39,896
2201-4394 Building Maintenance Charges 4,325 4,325 2,520 4,325 4,325
2201-4395 Equip Replacement Charges 225,398 226,502 132,125 226,502 244,888
2201-4396 Insurance User Charges 385,203 488,710 285,082 488,710 587,760
Total Materials/Supplies/Other 765,291 931,888 522,517 931,888 1,039,135
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
155
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
2201 Fire
2201-5400 Equipment/Furniture
2201-5401 Equip-Less Than $1,000 14,543 33,334 1,700 33,334 5,710
2201-5402 Equip-More Than $1,000 6,041 18,839 0 18,839 16,320
2201-5405 Equipment more than $5,000 0 61,365 0 61,365 57,531
Total Equipment/Furniture 20,584 113,538 1,700 113,538 79,561
Total Fire 4,555,686 5,084,911 2,650,884 5,040,837 5,485,977
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
156
HUMAN RESOURCES
157
HUMAN RESOURCES DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Human
Resources Department provides a full range of
“hire through retire” services with a dedicated
focus on recruitment, selection, training and
retaining high quality personnel. The
Department also manages a comprehensive
City-wide employee salary and benefits
program, along with labor relations and
associated contracts; oversees all aspects of
the City’s comprehensive risk management
program (including liability claims, workers’
compensation, contract management and
mandated reporting; and assists in moving the
organization forward through achievement of
strategic goals and objectives. The Assistant to the City Manager serves as staff liaison to the Civil Service
Board and serves as the City’s Risk Manager.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Assistant to the City Manager 0.25 0.25
Personnel Assistant 0.50 0.50
TOTAL 0.75 0.75
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Legal Services $125,000
Special Investigations 25,000
Automated Benefits Information Systems Admin
Recruitments 6,200
Advertising 5,000
Oral Boards 500
Written Exams 4,000
Background Checks 5,000
Recruitment Flyers 2,000
Employee Service Pins 1,800
Office Machine Maintenance 65
OPEB Actuarial Services 12,000
Call Accounting Rate Table Subscription 26
Class and Comp Study per Strategic Plan 50,000
Total $236,591
FY 2014 Cost FY 2014 %
406,290$ 100%
A Recruitment $ 40,629 10
A Candidate Selection $ 20,315 5
A Training $ 40,629 10
Salary and Benefits
Program $ 20,315 5
A Labor Contracts $ 121,887 30
A Risk Management $ 121,887 30
B Strategic
Goals/Objectives $ 20,315 5
A Liaises to Civil
Service Board $ 20,315 5
Category 1 Service Provided
158
HUMAN RESOURCES DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251 Contract Services, Government Employee Appeals $10,000
Applicant Fingerprinting 1,000
$11,000
159
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1203 Human Resources
1203-4100 Personal Services
1203-4102 Regular Salaries 34,128 65,053 25,479 51,104 66,501
1203-4111 Accrual Cash In 355 3,730 1,879 1,879 412
1203-4180 Retirement 8,412 13,205 5,984 10,518 10,458
1203-4188 Employee Benefits 48,765 15,516 8,264 14,164 14,725
1203-4189 Medicare Benefits 495 1,034 403 792 993
1203-4190 Other Post Employment Benefits 5,918 11,297 4,705 11,297 11,885
(OPEB)
Total Personal Services 98,073 109,835 46,714 89,754 104,974
1203-4200 Contract Services
1203-4201 Contract Serv/Private 168,395 178,568 59,749 178,000 236,591
1203-4251 Contract Service/Govt 1,616 6,000 1,216 6,000 11,000
Total Contract Services 170,011 184,568 60,965 184,000 247,591
1203-4300 Materials/Supplies/Other
1203-4300 Employee recognition instant bonus 0 0 0 0 10,000
1203-4304 Telephone 1,350 1,500 763 1,500 1,500
1203-4305 Office Oper Supplies 2,216 3,000 1,249 3,000 3,000
1203-4315 Membership 225 1,075 150 500 1,075
1203-4317 Conference/Training 2,940 5,000 3,000 5,000 13,000
1203-4320 Medical Exams 9,753 15,000 6,363 12,000 12,000
1203-4390 Communications Equipment Chrgs 6,560 6,973 4,067 6,973 6,858
1203-4394 Building Maintenance Charges 612 612 357 612 612
1203-4396 Insurance User Charges 5,237 11,285 6,580 11,285 5,680
Total Materials/Supplies/Other 28,893 44,445 22,529 40,870 53,725
Total Human Resources 296,977 338,848 130,208 314,624 406,290
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
160
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161
HUMAN RESOURCES DEPARTMENT
AUTO/PROPERTY/BONDS
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This account reflects
premium charges for the purchase of the City’s
insurance coverage for (1) all high-value vehicles, (2)
property, and (3) required public officials bonds as
specified in the Municipal Code. There are no salaries
charged to this account. The City’s Risk Manager is
responsible for purchasing and maintaining the
required coverage (A). Division costs are allocated to other departments by way of the Insurance User
Charges shown as a line item in the budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Property Insurance Premium, $49,828
Auto Physical Damage (Includes
Comprehensive and Collision
Coverage for All High Value Vehicles) 7,849
Bond Premiums
Master Faithful performance bond
(crime program) 623
Notary Bonds (3, Staggered 4 Year Terms) 38
Total $58,338
4324 Claims/Settlements Claims and Settlement Expenses $10,000
FY 2014 Cost FY 2014 %
68,338$ 100%
A Purchasing/Maintaining
Required Coverage $ 54,670 80
A Claim Management $ 13,668 20
Category 1 Service Provided
162
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
705 Insurance Fund
1210 Auto/Property/Bonds
1210-4200 Contract Services
1210-4201 Contract Serv/Private 37,102 48,440 32,302 48,000 58,338
Total Contract Services 37,102 48,440 32,302 48,000 58,338
1210-4300 Materials/Supplies/Other
1210-4324 Claims/Settlements 0 10,000 0 0 10,000
Total Materials/Supplies/Other 0 10,000 0 0 10,000
Total Auto/Property/Bonds 37,102 58,440 32,302 48,000 68,338
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
163
HUMAN RESOURCES DEPARTMENT
AIR QUALITY MANAGEMENT DISTRICT (AQMD)
EMISSION CONTROL PROGRAM
SOURCE OF FUNDS: AB 2766 AIR QUALITY DEVELOPMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Funds received
from AB 2766/AQMD Emission Control Bill are
deposited in the Air Quality Development Fund since
they require separate accounting. Programs that reduce mobile source emissions are eligible for funding from
these monies. The HR Department administers a ride-sharing incentive program towards the goal of attaining
the Council’s objective of carbon neutrality.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4327 AQMD Incentives Employee Incentives for Participation in Program
(Ride-share, Walking, Bicycling) $3,600
FY 2014 Cost FY 2014 %
3,600$ 100%
C Program Administration $ 3,600 100
Category 1 Service Provided
164
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
152 Air Quality Mgmt Dist Fund
3701 Emission Control
3701-4300 Materials/Supplies/Other
3701-4327 AQMD Incentives 390 3,600 210 2,000 3,600
Total Materials/Supplies/Other 390 3,600 210 2,000 3,600
3701-5400 Equipment/Furniture
3701-5403 Vehicles 0 104,039 0 104,039 0
Total Equipment/Furniture 0 104,039 0 104,039 0
Total Emission Control 390 107,639 210 106,039 3,600
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
165
HUMAN RESOURCES DEPARTMENT
GENERAL APPROPRIATIONS
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: General
Appropriations provides secretarial support services
for all City departments (B). Purchases of central
stores office supplies are made from this account;
charges are then made to individual departments as use occurs.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Secretary 1.00 1.00
TOTAL 1.00 1.00
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Office Machine Maintenance $17
FY 2014 Cost FY 2014 %
87,910$ 100%
B Receptionist/Secretarial
Support Services $ 87,910 100
Category 1 Service Provided
166
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
1208 General Appropriations
1208-4100 Personal Services
1208-4102 Regular Salaries 14,453 46,233 22,770 42,971 50,073
1208-4111 Accrual Cash In 1,646 175 0 175 804
1208-4180 Retirement 3,563 7,470 3,269 5,768 5,251
1208-4188 Employee Benefits 4,190 19,376 7,535 15,112 20,297
1208-4189 Medicare Benefits 286 662 330 623 726
1208-4190 Other Post Employment Benefits 2,165 5,302 2,210 5,302 5,467
(OPEB)
Total Personal Services 26,303 79,218 36,114 69,951 82,618
1208-4200 Contract Services
1208-4201 Contract Serv/Private 24,079 17 5,701 6,000 17
Total Contract Services 24,079 17 5,701 6,000 17
1208-4300 Materials/Supplies/Other
1208-4304 Telephone 182 115 64 115 115
1208-4305 Office Oper Supplies 8,119-13,176-8,667-13,176-13,176-
1208-4390 Communications Equipment Chrgs 20,954 16,620 9,695 16,620 16,557
1208-4394 Building Maintenance Charges 306 306 175 306 306
1208-4396 Insurance User Charges 3,431 3,698 2,156 3,698 1,473
Total Materials/Supplies/Other 16,754 7,563 3,423 7,563 5,275
Total General Appropriations 67,136 86,798 45,238 83,514 87,910
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
167
HUMAN RESOURCES DEPARTMENT
LIABILITY INSURANCE
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Liability
Insurance account reflects charges for the
purchase and maintenance of the City’s liability
insurance and associated expenses. The Risk
Manager is responsible for managing liability
claims, administration of the City’s claims
administration contract, litigation management,
and the City-wide safety program. Division costs
are allocated to other departments by way of the Insurance User Charges shown as a line item in the budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Assistant to the City Manager 0.125 0.125
Personnel Assistant 0.250 0.250
TOTAL 0.375 0.375
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Claims Administration Contract $15,600
Independent Cities Risk Management Authority
(ICRMA) Liability Insurance Premium 409,938
Legal Services/ Oil related 75,000
Public Relations Services 60,000
Total $560,538
4324 Claims/Settlements Claims and Settlement Expenses $600,000
The City carries excess liability insurance and maintains a Self-Insured Retention (S.I.R.) level of $250,000.
FY 2014 Cost FY 2014 %
1,207,896$ 100%
A Managing Claims $ 241,579 20
A Administration of Claims
Contract $ 483,158 40
A Litigation Management $ 241,579 20
A Safety Program $ 241,579 20
Category 1 Service Provided
168
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
705 Insurance Fund
1209 Liability Insurance
1209-4100 Personal Services
1209-4102 Regular Salaries 17,064 32,314 12,739 25,552 33,251
1209-4111 Accrual Cash In 399 790 939 939 447
1209-4180 Retirement 4,206 6,638 2,992 5,259 5,228
1209-4188 Employee Benefits 3,777 6,983 2,603 5,445 7,376
1209-4189 Medicare Benefits 248 483 201 396 496
Total Personal Services 25,694 47,208 19,474 37,591 46,798
1209-4200 Contract Services
1209-4201 Contract Serv/Private 1,680,426 614,302 463,203 614,302 560,538
Total Contract Services 1,680,426 614,302 463,203 614,302 560,538
1209-4300 Materials/Supplies/Other
1209-4305 Office Oper Supplies 23 200 1 200 200
1209-4315 Membership 0 360 0 100 360
1209-4324 Claims/Settlements 80,897-626,470 58,642 250,000 600,000
Total Materials/Supplies/Other 80,874-627,030 58,643 250,300 600,560
Total Liability Insurance 1,625,246 1,288,540 541,320 902,193 1,207,896
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
169
HUMAN RESOURCES DEPARTMENT
UNEMPLOYMENT INSURANCE
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Unemployment
Insurance account funds unemployment insurance
benefits paid to eligible claimants. The Risk Manager
is responsible for claims review and appeals of claims. The City is charged for the actual amount of
unemployment insurance benefits paid to eligible ex-employees (Individual Reimbursement Account Method).
Division costs are allocated to other departments by way of the Insurance User Charges shown as a line item
in the budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4186 Unemployment Benefits Unemployment Insurance Benefits
Paid to Eligible Claimants $10,000
FY 2014 Cost FY 2014 %
10,000$ 100%
B Claims Review/Appeals $ 10,000 100
Category 1 Service Provided
170
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
705 Insurance Fund
1215 Unemployment
1215-4100 Personal Services
1215-4186 Unemployment Claims 5,631 10,000 2,020 4,000 10,000
Total Personal Services 5,631 10,000 2,020 4,000 10,000
Total Unemployment 5,631 10,000 2,020 4,000 10,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
171
HUMAN RESOURCES DEPARTMENT
WORKERS’ COMPENSATION
SOURCE OF FUNDS: INSURANCE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Costs
associated with industrial injuries and the
purchase of excess workers’ compensation
insurance are charged to this account. The Risk
Manager administers the contract for third party
claims administration and coordinates medical
management and legal defense. Division costs
are allocated to other departments by way of the
Insurance User Charges shown as a line item in
the budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Assistant to the City Manager 0.125 0.125
Personnel Assistant 0.250 0.250
TOTAL 0.375 0.375
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Claims Administration $53,000
Excess Insurance Premiums 130,546
Total $183,546
4324 Claims/Settlements Claims and Settlement Expenses $1,200,000
The City carries Excess Workers’ Compensation Insurance above a Self-Insured Retention (S.I.R.) level of
$500,000.
FY 2014 Cost FY 2014 %
1,431,302$ 100%
A Contract Administration -
Third Party Claims $ 572,521 40
A Coordination of
Medical Management $ 429,391 30
A Return-to-Work Plans $ 143,130 10
A ADA Accommodations $ 143,130 10
A Legal Defense $ 143,130 10
Category 1 Service Provided
172
2011-12 2012-13 2012-13 2012-13 2013-14
705 Insurance Fund Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
1217 Workers' Compensation
1217-4100 Personal Services
1217-4102 Regular Salaries 17,064 32,313 12,739 25,552 33,251
1217-4111 Accrual Cash In 0 790 939 939 302
1217-4180 Retirement 4,206 6,638 2,992 5,259 5,229
1217-4188 Employee Benefits 3,777 6,983 2,603 5,445 7,377
1217-4189 Medicare Benefits 248 484 201 396 497
Total Personal Services 25,295 47,208 19,474 37,591 46,656
1217-4200 Contract Services
1217-4201 Contract Serv/Private 154,195 157,895 160,952 173,000 183,546
Total Contract Services 154,195 157,895 160,952 173,000 183,546
1217-4300 Materials/Supplies/Other
1217-4305 Office Oper Supplies 16 100 17 100 100
1217-4317 Conference/Training 0 1,000 0 1,000 1,000
1217-4324 Claims/Settlements 2,804,809 1,200,000 527,644 1,200,000 1,200,000
Total Materials/Supplies/Other 2,804,825 1,201,100 527,661 1,201,100 1,201,100
Total Workers' Compensation 2,984,315 1,406,203 708,087 1,411,691 1,431,302
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
173
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174
POLICE
175
POLICE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Police
Department is responsible for preserving the peace,
preventing crime and disorder by protecting life and
property and the personal safety within the
community through the enforcement of state laws
and city ordinances. The Police Department
responds to calls for service, patrols the community,
trains police officers, provides thorough investigative
follow-up on crimes against persons and major
property crimes in an attempt to successfully identify
and prosecute violators, prepares cases for
prosecution, investigates vehicle collisions, analyzes
crime and criminal activities, collects, processes and
stores evidence, prepares criminal and civil reports,
provides security for special events, provides victim
advocacy, maintains records, public records and
training records, provides public education
programs, and supports Neighborhood Watch
programs.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 NON-SWORN POSITIONS
Administrative Assistant 2.00 2.00
Police Service Officer Supervisor 2.00 2.00
Police Service Officer 8.00 8.00
Court Liaison Officer 0.00 0.00
TOTAL 12.00 12.00
SWORN POSITIONS
Police Chief 1.00 1.00
Police Captain 1.00 1.00
Police Lieutenant 1.00 1.00
Police Sergeant 8.00 8.00
Police Officer 24.00 25.00
TOTAL 35.00 36.00
4112 PART-TIME/TEMPORARY
Reserve Officer 7.00 7.00
TOTAL 7.00 7.00
GRAND TOTAL 54.00 55.00
FY 2014 Cost FY 2014 %
11,387,555$ 100%
A Calls for Service $ 2,846,889 25
A Patrol $ 2,846,889 25
A Police Officer Training $ 455,502 4
A Investigation $ 797,129 7
A Case Preparation $ 569,378 5
A Vehicle Collisions $ 569,378 5
B Analysis of
Criminal Activity $ 455,502 4
B
Evidence -
Collection/Processing/
Storage
$ 341,627 3
A Criminal and
Civil Reports $ 569,378 5
C Security for Special
Events $ 341,627 3
D Victim Advocacy $ 227,751 2
A Record Retention $ 797,129 7
C Public Education
Programs $ 227,751 2
D Support Neighborhood
Watch Programs $ 341,627 3
Category 1 Service Provided
176
POLICE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Uninterrupted Power Source Systems
Maintenance $3,000
Office Machine Maintenance 810
Medical Services-Sexual Assault Response
Team (SART) 11,000
Statewide Prisoner Transportation 2,000
Range Training and Equipment 18,400
Medical Waste Disposal 752
Time Warner Cable 500
Accurint /LexisNexis Services (Information for
Detectives) 600
Document Shredding Services 1,237
South Bay Youth Project 3,695
Project Touch 3,695
Employee I.D. Cards 400
Background Investigations and Polygraphs 12,000
Volunteers in Policing (VIP) Program – Citizens’
Patrol 3,000
Annual Gas Mask Fit Test 1,510
Crystal Reports/Tiburon Reporting System
Support 2,720
Neighborhood Watch 5,000
Identi Kit Annual License Renewal/Updates 500
Emergency Response (Biohazard waste removal
from jail area) 2,750
Commission on Accreditation for Law
Enforcement Agencies (CALEA)
Continuation Fees and Electronic Standards
subscription 4,215
CalOlympic Safety/Workforce Safety Respiratory
Protection 8,400
Total $86,184
4251 Contract Services, Government South Bay Regional Communications Center,
Police Dispatch $519,533
Fingerprint/Motor Vehicle/Booking Fees 4,000
Records Management System (RMS) 23,500
Special Event Security 40,000
Total $587,033
4350 Safety Gear Replacement Taser Cartridges (50) for Existing
Tasers 1,500
Personal Post-Exposure Spray for All
Officers 550
177
POLICE DEPARTMENT
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4350 Safety Gear, continued Full face gas masks (jail and patrol) 2,958
Traffic cones 750
Tactical vests (2) 1,600
Canned water and packaged long term
emergency food 6,000
$13,358
5401 Equipment less than $1,000 Replacement task chairs for work stations in
Briefing room (6) $766
5402 Equipment more than $1,000 Replacement radios (2) in Emergency Operations
Center (EOC) $3,000
178
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
2101 Police
2101-4100 Personal Services
2101-4102 Regular Salaries 3,221,855 3,843,960 1,900,606 3,491,010 4,109,044
2101-4105 Special Duty Pay 70,892 75,816 41,380 75,816 74,976
2101-4106 Regular Overtime 293,172 315,285 186,173 315,285 315,285
2101-4111 Accrual Cash In 751,474 647,679 334,130 658,108 729,937
2101-4112 Part Time Temporary 11,951 10,000 3,192 4,000 4,000
2101-4117 Shift Differential 6,063 6,500 3,153 6,500 6,500
2101-4118 Training Officer 3,410 5,000 4,969 8,518 8,500
2101-4180 Retirement 2,178,380 2,233,252 1,232,468 2,080,726 2,088,042
2101-4185 Alternative Retirement System-Parttime 201 95 44 95 300
2101-4187 Uniform Allowance 28,817 31,468 16,421 28,452 32,024
2101-4188 Employee Benefits 592,693 762,282 353,838 631,947 829,212
2101-4189 Medicare Benefits 64,951 67,641 35,496 61,110 57,866
2101-4190 Other Post Employment Benefits 271,239 393,086 163,785 393,086 411,229
(OPEB)
Total Personal Services 7,495,098 8,392,064 4,275,655 7,754,653 8,666,915
2101-4200 Contract Services
2101-4201 Contract Serv/Private 54,723 80,491 51,100 80,491 86,184
2101-4251 Contract Service/Govt 532,109 571,346 399,351 571,346 587,033
Total Contract Services 586,832 651,837 450,451 651,837 673,217
2101-4300 Materials/Supplies/Other
2101-4304 Telephone 49,320 49,615 29,399 49,615 51,000
2101-4305 Office Oper Supplies 25,727 28,360 19,909 28,360 30,000
2101-4306 Prisoner Maintenance 10,230 10,000 5,651 10,000 10,000
2101-4307 Radio Maintenance 2,711 2,000 1,300 2,000 2,500
2101-4309 Maintenance Materials 3,585 5,500 4,241 5,500 6,500
2101-4312 Travel Expense , POST 10,098 15,000 6,305 15,000 15,000
2101-4313 Travel Expense, STC 6,262 6,000 767 6,303 7,162
2101-4314 Uniforms 7,375 13,379 7,725 13,379 19,100
2101-4315 Membership 1,213 3,319 2,145 3,319 3,559
2101-4317 Conference/Training 22,696 30,386 19,830 30,386 47,086
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
179
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
2101 Police
2101-4350 Safety Gear 6,090 7,914 4,427 7,914 13,358
2101-4390 Communications Equipment Chrgs 274,338 305,991 178,493 305,991 304,939
2101-4394 Building Maintenance Charges 6,925 6,925 4,039 6,925 6,925
2101-4395 Equip Replacement Charges 365,794 324,899 189,525 324,899 358,125
2101-4396 Insurance User Charges 1,137,412 1,181,347 689,122 1,181,347 1,168,403
Total Materials/Supplies/Other 1,929,776 1,990,635 1,162,878 1,990,938 2,043,657
2101-5400 Equipment/Furniture
2101-5401 Equip-Less Than $1,000 0 0 0 0 766
2101-5402 Equip-More Than $1,000 3,672 0 0 0 3,000
2101-5405 Equipment more than $5,000 4,062 0 0 0 0
Total Equipment/Furniture 7,734 0 0 0 3,766
Total Police 10,019,440 11,034,536 5,888,984 10,397,428 11,387,555
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
180
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181
POLICE DEPARTMENT
C.O.P.S. PROGRAM
SOURCE OF FUNDS: SUPPLEMENTAL LAW ENFORCEMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Citizen’s Option
for Public Safety (COPS) program, established by the
state legislature in fiscal year 1996-97, provides
funding for local agencies for the purpose of ensuring
public safety. Funds must be used for front line municipal police services and must supplement and not
supplant existing funding.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private CrimeReports.com Annual License Renewal $1,908
Bluecheck Device Data Service (Traffic, Watch
Commander, Patrol) 1,620
Visual Statements (SmartRoads Diagramming/
Surveying Program, Annual Maintenance 555
WeTip Annual Subscription Renewal 1,000
IA Pro Annual Maintenance Agreement 1,200
American Micro Imaging Service Agreement
(Laserfische) 5,466
Sprint Modems for MDC’s in patrol vehicles 4,620
Power Document Management System -
License and installation 9,900
Install additional cameras downtown, lifeguard
Headquarters, bathrooms downtown and at Pier
And Hermosa Avenue 67,000
CopLogic – Crime Reports Online 12,000
Command Central/Crime Reports 4,760
Total $110,029
5405 Equipment More Than $5,000 Camera system in parking structure, Lot B and
hotel parking area $84,846
FY 2014 Cost FY 2014 %
194,875$ 100%
A Municipal Police Services $ 194,875 100
Category 1 Service Provided
182
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
153 Supp Law Enf Serv Fund (SLESF)
2106 C.O.P.S. Program
2106-4200 Contract Services
2106-4201 Contract Serv/Private 11,117 36,954 19,523 36,954 110,029
2106-4251 Contract Services/Govt 7,680 0 0 0 0
Total Contract Services 18,797 36,954 19,523 36,954 110,029
2106-4300 Materials/Supplies/Other
2106-4311 Auto Maintenance 3,108 0 0 0 0
2106-4317 Conference/Training 4,193 0 0 0 0
Total Materials/Supplies/Other 7,301 0 0 0 0
2106-5400 Equipment/Furniture
2106-5401 Equip-Less Than $1,000 35,173 0 0 0 0
2106-5402 Equip-More Than $1,000 57,961 16,244 16,244 16,244 0
2106-5403 Vehicles 14,513 0 0 0 0
2106-5405 Equipment more than $5,000 34,490 136,898 73,740 136,898 84,846
Total Equipment/Furniture 142,137 153,142 89,984 153,142 84,846
Total C.O.P.S. Program 168,235 190,096 109,507 190,096 194,875
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
183
POLICE DEPARTMENT
COMMUNITY SERVICES DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Community
Services Division is responsible for the
enforcement of Municipal and California Vehicle
Codes, patrolling the city to locate violations,
issuing citations to violators, marking vehicles in
timed zones, advanced enforcement on street
sweeper routes including towing vehicles to
facilitate sweeper access, PCH commuter lane
enforcement including towing vehicles to allow
lane access, responding to traffic hazard
complaints, servicing parking complaints,
assisting in directing traffic, operational
maintenance of parking meters, servicing animal problems throughout the City, responding to complaints,
caring for injured animals, patrolling for potential problems (i.e. prevent animal nuisance), and enforcement of
Municipal and State laws.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 NON SWORN POSITIONS
Community Services Field Supervisor 2.00 2.00
Community Services Officer 9.00 9.00
Parking Meter Maintenance Technician 1.00 1.00
Administrative Services Coordinator 1.00 1.00
TOTAL 13.00 13.00
SWORN POSITIONS
Police Lieutenant 1.00 1.00
TOTAL 1.00 1.00
4112 PART-TIME/TEMPORARY
Hearing Officer 0.101 0.101
Seasonal Community Services Officers 0.421 1.421
TOTAL 0.52 1.52
GRAND TOTAL 14.35 15.35
1 Represents the full-time equivalency for these positions.
FY 2014 Cost FY 2014 %
2,118,609$ 100%
A
Enforcement Activitie -
CA and City MC
Violations/ Citations,
Impounding Vehicles
$ 1,758,445 83
A
Responding to
Complaints and Directing
Traffic
$ 233,047 11
A Meter Maintenance $ 21,186 1
C Animal Control $ 84,744 4
A Proactive Patrols $ 21,186 1
Category 1 Service Provided
184
POLICE DEPARTMENT
COMMUNITY SERVICES DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Animal Disposal $3,828
Emergency Veterinary Service, After Hours 400
Vector Control - Bee Removal 2,000
Animal Hospital Emergency Veterinary Service 700
Office Machine Maintenance 200
Refunds of Towing Expenses 1,200
Merchant Fees, Lot B 16,047
Wireless Fees – Citation Writers 8,160
Meter Deposit Bags 2,600
Wireless Fees – Pier Avenue Meters 12,852
Wireless Fees – Lot B Pay-by-Space Meters 564
PayPal Fees – Pay-by-Space Meters 4,987
Total $53,538
4251 Contract Services, Government Los Angeles County Animal Shelter Costs $4,500
South Bay Regional Communications Center,
Dispatch Services 64,942
Total $69,442
5401 Equipment Less Than $1,000 Replacement Traps, Animal Control Net,
Leashes $250
Replacement workstation chairs (5) 822
Workstation chair mats 137
Four drawer lateral file cabinet to secure
Confidential documents 764
$1,973
185
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
3302 Community Services
3302-4100 Personal Services
3302-4102 Regular Salaries 741,147 773,493 431,405 779,698 833,142
3302-4106 Regular Overtime 9,367 30,000 13,853 30,000 30,000
3302-4111 Accrual Cash In 61,706 41,527 31,151 41,527 50,839
3302-4112 Part Time Temporary 13,078 25,799 6,827 25,799 80,175
3302-4117 Shift Differential 4,794 4,500 3,121 5,300 5,300
3302-4118 Field Training Officer 344 600 340 600 600
3302-4180 Retirement 234,530 235,783 138,872 231,389 218,622
3302-4185 Alternative Retirement System-Parttime 198 245 20 245 264
3302-4187 Uniform Allowance 5,072 5,400 2,930 5,180 5,400
3302-4188 Employee Benefits 173,833 217,958 110,364 197,978 225,907
3302-4189 Medicare Benefits 10,964 11,302 6,614 12,227 12,221
3302-4190 Other Post Employment Benefits 37,408 87,338 36,390 87,338 90,040
(OPEB)
Total Personal Services 1,292,441 1,433,945 781,887 1,417,281 1,552,510
3302-4200 Contract Services
3302-4201 Contract Serv/Private 23,526 33,823 18,266 33,823 53,538
3302-4251 Contract Services/Govt 64,164 68,168 48,244 68,168 69,442
Total Contract Services 87,690 101,991 66,510 101,991 122,980
3302-4300 Materials/Supplies/Other
3302-4304 Telephone 3,660 3,500 2,309 3,500 3,500
3302-4305 Office Operating Supplies 12,078 13,000 7,094 13,000 13,000
3302-4307 Radio Maintenance 258 1,000 95 1,000 1,000
3302-4309 Maintenance Materials 11,267 15,000 6,579 13,000 14,800
3302-4314 Uniforms 1,092 3,500 998 3,500 5,000
3302-4315 Membership 188 250 0 250 405
3302-4317 Conference/Training 37 1,600 171 1,600 1,918
3302-4390 Communications Equipment Chrgs 74,322 78,081 45,549 78,081 76,784
3302-4394 Building Maintenance Charges 7,088 7,088 4,137 7,088 7,088
3302-4395 Equip Replacement Chrgs 93,257 87,745 51,184 87,745 97,659
3302-4396 Insurance User Charges 139,333 183,902 107,275 183,902 219,992
Total Materials/Supplies/Other 342,580 394,666 225,391 392,666 441,146
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
186
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
3302-5400 Equipment/Furniture
3302-5401 Equip-Less Than $1,000 0 250 0 250 1,973
Total Equipment/Furniture 0 250 0 250 1,973
Total Community Services 1,722,711 1,930,852 1,073,788 1,912,188 2,118,609
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
187
POLICE DEPARTMENT
COMMUNITY SERVICES DIVISION – CROSSING GUARD PROGRAM
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Crossing Guard
Program, administered by the Community Services
Division, is responsible for the administration of the
contract that provides crossing guard services to the children of Hermosa Beach to ensure pedestrian safety.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Crossing Guard Service Contract $82,250
FY 2014 Cost FY 2014 %
82,250$ 100%
B Pedestrian Safety $ 82,250 100
Category 1 Service Provided
188
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
2102 Crossing Guard
2102-4200 Contract Services
2102-4201 Contract Serv/Private 76,333 82,250 32,336 82,250 82,250
Total Contract Services 76,333 82,250 32,336 82,250 82,250
Total Crossing Guard 76,333 82,250 32,336 82,250 82,250
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
189
POLICE DEPARTMENT
DIAL-A-TAXI PROGRAM
SOURCE OF FUNDS: PROPOSITION A FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Dial-a-Taxi
Program provides service to seniors and disabled
residents of Hermosa Beach and Redondo Beach.
Eligible residents purchase taxi vouchers that are good for one-way trips to selected satellite points. (The Dial-
a-Taxi Program was implemented in March 2002).
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Cost of Taxi Vouchers $69,000
FY 2014 Cost FY 2014 %
69,000$ 100%
C Sale of Taxi Vouchers $ 69,000 100
Category 1 Service Provided
190
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
145 Proposition A Fund
3404 Dial-A-Taxi Program
3404-4200 Contract Services
3404-4201 Contract Serv/Private 73,325 69,000 29,863 69,000 69,000
Total Contract Services 73,325 69,000 29,863 69,000 69,000
Total Dial-A-Taxi Program 73,325 69,000 29,863 69,000 69,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
191
POLICE DEPARTMENT
K-9 DIVISION
SOURCE OF FUNDS: ASSET SEIZURE/FORFEITURE FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The police
canine program augments police service to the
community. The K-9 handler works an
assigned shift and in addition to regular police
officer duties assists with narcotics detection
and narcotic search warrants and other
narcotic related activities, building searches,
apprehending fleeing criminals, tracking lost
persons and suspects, evidence searches, and
scene control.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Grooming and Veterinarian Services $2,500
5401 Equipment – Less Than $1,000 Dog Leashes, Rain Coats, Booties, Bowls $600
FY 2014 Cost FY 2014 %
7,300$ 100%
B Narcotic Related
Searches $ 4,380 60
B Building Searches $ 1,460 20
A Apprehending Fleeing
Criminals $ 219 3
A Tracking $ 146 2
B Evidence Searches $ 1,022 14
A Scene Control $ 73 1
Category 1 Service Provided
192
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
170 Asset Seizure/Forfeiture Fund
2105 Police K-9 Program
2105-4200 Contract Services
2105-4201 Contract Serv/Private 1,255 2,000 0 2,000 2,500
Total Contract Services 1,255 2,000 0 2,000 2,500
2105-4300 Materials/Supplies/Other
2105-4309 Maintenance Materials 2,100 2,200 681 2,000 1,200
2105-4317 Conference/Training 1,110 3,000 1,015 3,000 3,000
Total Materials/Supplies/Other 3,210 5,200 1,696 5,000 4,200
2105-5400 Equipment/Furniture
2105-5401 Equip-Less Than $1,000 252 600 0 600 600
Total Equipment/Furniture 252 600 0 600 600
Total Police K-9 Program 4,717 7,800 1,696 7,600 7,300
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
193
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194
PUBLIC WORKS
195
PUBLIC WORKS DEPARTMENT
ADMINISTRATION AND ENGINEERING DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The administration
function coordinates and blends the efforts of all
divisions of the Public Works Department in
accomplishing the directives of the City Council and
City Manager; includes engineering and management
of capital improvement projects.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.35 0.35
Associate Engineer 0.36 0.36
Assistant Engineer 1.00 1.00
Public Works Superintendent 0.10 0.10
Environmental Program Coordinator 0.76 0.76
GIS Analyst 1.00 1.00
Public Works Inspector 0.00 0.00
Administrative Assistant 1.00 1.00
Senior Office Assistant 0.50 0.50
TOTAL 5.07 5.07 1
1One Associate Engineer is budgeted in the Capital Improvement Projects.
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Engineering Consultant $7,565
Office Machine Maintenance 248
Cable for Public Works Yard: Time Warner Cable 1,695
Banners for City Sponsored Events 3,117
Total $12,625
FY 2014 Cost FY 2014 %
746,856$ 100%
B $ 560,142 75
C $ 186,714 25
Administration for
All PW Divisions
Category 1 Service Provided
196
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4202 Public Works Administration
4202-4100 Personal Services
4202-4102 Regular Salaries 228,714 249,227 146,107 251,021 272,754
4202-4111 Accrual Cash In 4,678 17,799 3,739 17,000 15,170
4202-4112 Part Time/Temporary 0 0 0 0 104,235
4202-4180 Retirement 55,533 61,925 36,074 57,545 62,578
4202-4185 Alternative Retirement System-Parttime 0 0 90 123 0
4202-4188 Employee Benefits 34,703 20,441 21,825 38,418 55,337
4202-4189 Medicare Benefits 3,563 4,081 2,317 3,945 5,860
4202-4190 Other Post Employment Benefits 14,649 25,806 10,755 25,806 26,174
(OPEB)
Total Personal Services 341,840 379,279 220,907 393,858 542,108
4202-4200 Contract Services
4202-4201 Contract Serv/Private 29,497 13,380 1,969 13,380 12,625
Total Contract Services 29,497 13,380 1,969 13,380 12,625
4202-4300 Materials/Supplies/Other
4202-4304 Telephone 12,584 14,250 5,345 12,614 12,614
4202-4305 Office Oper Supplies 5,987 6,640 4,294 6,640 6,640
4202-4314 Uniforms 8,554 8,925 3,404 6,678 6,678
4202-4315 Membership 670 950 690 950 950
4202-4317 Conference/Training 5,486 19,061 7,896 19,061 10,167
4202-4390 Communications Equipment Chrgs 67,209 71,964 41,979 71,964 70,847
4202-4394 Building Maintenance Charges 6,478 6,478 3,780 6,478 6,478
4202-4395 Equip Replacement Charges 19,593 18,766 10,948 18,766 22,580
4202-4396 Insurance User Charges 41,112 44,711 26,082 44,711 55,169
Total Materials/Supplies/Other 167,673 191,745 104,418 187,862 192,123
4202-5400 Equipment/Furniture
4202-5401 Equip-Less Than $1,000 4,072 325 319 319 0
Total Equipment/Furniture 4,072 325 319 319 0
Total Public Works Administration 543,082 584,729 327,613 595,419 746,856
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
197
PUBLIC WORKS DEPARTMENT
BEVERAGE RECYCLING GRANT
SOURCE OF FUNDS: GRANTS FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Funds received from
the State of California, Department of Conservation
are used for approved beverage container recycling
and/or litter clean-up activities.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Publicity and Education Expenses $5,400
FY 2014 Cost FY 2014 %
5,400$ 100%
C Container Recycling
Clean-up Activities $ 5,400 100
Category 1 Service Provided
198
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
150 Grants Fund
3102 Beverage Recycle Grant
3102-4200 Contract Services
3102-4201 Contract Serv/Private 1,952 8,378 2,171 8,378 5,400
Total Contract Services 1,952 8,378 2,171 8,378 5,400
Total Beverage Recycle Grant 1,952 8,378 2,171 8,378 5,400
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
199
PUBLIC WORKS DEPARTMENT
BUILDING MAINTENANCE DIVISION
SOURCE OF FUNDS: GENERAL FUND and CDBG EXCHANGE FUNDS
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Building
Maintenance Division is responsible for custodial care
and maintenance of all City buildings, ensuring that all
buildings remain in a neat and sanitary condition on a
day-to-day basis.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.05 0.05
Associate Engineer 0.10 0.10
Public Works Superintendent 0.15 0.15
Public Works Crewleader 0.50 0.50
Maintenance II 1.00 1.00
TOTAL 1.80 1.80
4112 PART-TIME/TEMPORARY
Maintenance 1
(full-time, temporary) 0.00 1.00
0.00 1.00
GRAND TOTAL 1.80 2.80
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Janitorial Services $107,004
Elevator Maintenance, City Hall 1,980
Pest Control, All City Buildings 7,279
Specialized Building Repairs, Plumbing, Electrical,
Air Conditioning, Heating, Locksmith 7,000
Service/Inspection Fire Extinguishers, Including
Cabinet Repairs 3,000
Community Center Air Conditioning Quarterly
Preventative Maintenance 1,600
Specialized Building Repairs, Structural 5,000
Heating/Air Conditioning Maintenance, City Hall 2,200
Public Works Yard Roof Tarp Install 1,650
Total $136,713
4251 Contract Services, Government Conveyance Permit $225
FY 2014 Cost FY 2014 %
709,312$ 100%
B Custodial and
Maintenance Services $ 709,312 100
Category 1 Service Provided
200
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
4204 Building Maintenance
4204-4100 Personal Services
4204-4102 Regular Salaries 160,697 118,534 84,263 140,328 140,320
4204-4106 Regular Overtime 8,888 7,000 4,302 7,000 7,000
4204-4111 Accrual Cash In 9,907 6,011 9,667 9,667 7,480
4204-4112 Part Time Temporary 589 0 29,016 50,922 39108
4204-4180 Retirement 39,619 29,468 24,038 36,773 30,758
4204-4188 Employee Benefits 40,326 31,478 22,740 40,274 53,241
4204-4189 Medicare Benefits 2,565 1,875 1,849 2,812 2,623
4204-4190 Other Post Employment Benefits 5,124 17,145 7,145 17,145 14,495
(OPEB)
Total Personal Services 267,715 211,511 183,020 304,921 295,025
4204-4200 Contract Services
4204-4201 Contract Serv/Private 144,101 137,330 54,630 137,330 136,713
4204-4251 Contract Service/Govt 0 225 225 225 225
Total Contract Services 144,101 137,555 54,855 137,555 136,938
4204-4300 Materials/Supplies/Other
4204-4303 Utilities 138,561 145,952 76,662 142,417 149,951
4204-4309 Maintenance Materials 26,411 26,773 16,414 26,773 35,488
4204-4321 Building Sfty/Security 2,390 6,631 2,695 6,631 6,000
4204-4390 Communications Equipment Chrgs 22,103 22,103 12,894 22,103 22,723
4204-4394 Building Maintenance Charges 667 667 392 667 667
4204-4395 Equip Replacement Charges 10,784 10,345 6,034 10,345 12,063
4204-4396 Insurance User Charges 41,009 65,269 38,073 65,269 49,457
Total Materials/Supplies/Other 241,925 277,740 153,164 274,205 276,349
4204-5400 Equipment/Furniture
4204-5401 Equip-Less Than $1,000 0 0 0 0 1,000
4204-5402 Equip-More Than $1,000 0 5,547 4,472 4,472 0
Total Equipment/Furniture 0 5,547 4,472 4,472 1,000
Total Building Maintenance 653,741 632,353 395,511 721,153 709,312
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
201
PUBLIC WORKS DEPARTMENT
DOWNTOWN BUSINESS AREA ENHANCEMENT DIVISION
SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND and
GENERAL FUNDS – PLAZA
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Public Works
Department staff administers several contracts in the
downtown area.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.05 0.05
Associate Engineer 0.20 0.20
Public Works Superintendent 0.05 0.05
Public Works Crewleader1 0.20 0.20
TOTAL 0.50 0.50 1 Vacant position (.05) on hold pending County Sewers decision
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Downtown sweeping $25,737
Morning porter service 19,979
Afternoon porter service 8,752
Bi-Monthly Pier Avenue Steam Cleaning 6,071
Clean/Sweep Upper Pier Avenue 12,682
Quarterly Commercial Sidewalk Cleaning 3,150
Downtown Area Steam Cleaning 21,481
Additional Cleaning Services for Events Not
Included in Special Events 3,919
Sanitation Services for Summer Concerts 1,670
Purchase and replacement of 30 trees 8,400
Quarterly Palm Tree Fertilization (11 Trees) 1,364
Total $113,205
5402 Equipment more than $1,000 One (1) light tower with portable generator, 600w
For Plaza $14,810
FY 2014 Cost FY 2014 %
228,060$ 100%
B Contract Administration $ 228,060 100
Category 1 Service Provided
202
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
3301 Downtown Enhancement
3301-4100 Personal Services
3301-4102 Regular Salaries 0 43,769 22,332 38,022 41,591
3301-4106 Regular Overtime 0 1,200 157 1,200 1,200
3301-4111 Accrual Cash In 0 1,834 1,949 1,949 3,187
3301-4180 Retirement 0 10,793 5,487 8,689 8,169
3301-4188 Employee Benefits 0 8,036 3,772 6,788 9,198
3301-4189 Medicare Benefits 0 540 300 664 514
3301-4190 Other Post Employment Benefits 0 3,105 1,295 3,105 2,859
(OPEB)
Total Personal Services 0 69,277 35,292 60,417 66,718
3301-4200 Contract Services
3301-4201 Contract Serv/Private 0 108,365 28,903 108,365 113,205
Total Contract Services 0 108,365 28,903 108,365 113,205
3301-4300 Materials/Supplies/Other
3301-4303 Utilities 0 288 145 289 304
3301-4309 Maintenance Materials 0 2,000 1,077 2,000 10,184
3301-4394 Building Maintenance Charges 0 221 126 221 221
3301-4395 Equip Replacement Chrgs 0 404 238 404 468
3301-4396 Insurance User Charges 0 23,167 13,517 23,167 22,150
Total Materials/Supplies/Other 0 26,080 15,103 26,081 33,327
3301-5400 Equipment/Furniture
3301-5402 Equip-More Than $1,000 0 0 0 0 14,810
Total Equipment/Furniture 0 0 0 0 14,810
Total Downtown Enhancement 0 203,722 79,298 194,863 228,060
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
203
PUBLIC WORKS DEPARTMENT
LIGHTING/LANDSCAPING/MEDIANS DIVISION
SOURCE OF FUNDS: LIGHTING/LANDSCAPING FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Street Lighting
Division is responsible for maintenance and installation
of Citywide street lighting, acts as liaison with the
electric utility and maintains aesthetically pleasing
landscaping for City median areas.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.05 0.05
Associate Engineer 0.10 0.10
Public Works Superintendent 0.10 0.10
Public Works Crewleader 0.45 0.45
Maintenance II 1.00 1.00
TOTAL 1.70 1.70
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Median Landscape Maintenance $39,792
Electrical Repairs 2,000
Palm Tree Fertilization/Maintenance,
Quarterly Root Injection Fertilization 2,700
Total $44,492
4251 Contract Services, Government Caltrans Highway Agreement $14,000
Median Maintenance, Artesia Boulevard 2,493
Los Angeles County Tax Collection 4,000
Total $20,493
FY 2014 Cost FY 2014 %
544,769$ 100%
A Maintenance/Installation -
Lighting $ 463,054 85
A Liaises with Utility/
Maintains Landscaping $ 81,715 15
Category 1 Service Provided
204
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
105 Lightg/Landscapg District Fund
2601 Lighting/Landscaping/Medians
2601-4100 Personal Services
2601-4102 Regular Salaries 107,490 111,129 53,175 87,087 85,426
2601-4106 Regular Overtime 175 1,000 0 1,000 1,000
2601-4111 Accrual Cash In 4,976 3,692 5,036 5,036 5,065
2601-4180 Retirement 26,475 27,634 13,224 20,438 17,295
2601-4188 Employee Benefits 23,714 27,066 12,445 22,306 31,565
2601-4189 Medicare Benefits 1,589 1,661 848 1,346 1,258
2601-4190 Other Post Employment Benefits 4,820 11,310 4,715 11,310 8,458
(OPEB)
Total Personal Services 169,239 183,492 89,443 148,523 150,067
2601-4200 Contract Services
2601-4201 Contract Serv/Private 53,227 55,688 21,592 55,688 44,492
2601-4251 Contract Service/Govt 16,630 20,993 8,037 20,993 20,493
Total Contract Services 69,857 76,681 29,629 76,681 64,985
2601-4300 Materials/Supplies/Other
2601-4303 Utilities 211,318 218,866 109,431 218,091 224,024
2601-4309 Maintenance Materials 22,386 44,600 21,221 44,600 28,300
2601-4394 Building Maintenance Charges 667 667 392 667 667
2601-4395 Equip Replacement Charges 43,318 41,666 24,304 41,666 45,724
2601-4396 Insurance User Charges 33,572 44,255 25,816 44,255 31,002
Total Materials/Supplies/Other 311,261 350,054 181,164 349,279 329,717
Total Lighting/Landscaping/Medians 550,357 610,227 300,236 574,483 544,769
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
205
PUBLIC WORKS DEPARTMENT
PIER PARKING STRUCTURE AND PARKING LOT A
SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Administration of North
Pier Parking Structure, Downtown Parking Lot A and
Payment of the County's share of the Parking Structure
Revenue.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
PIER PARKING STRUCTURE
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Earthquake Insurance $22,262
Elevator Preventive Maintenance 1,980
Elevator Maintenance, Non-Contracted/As
Needed
2,000
Elevator Lighting System Maintenance 1,200
Landscape Maintenance Around Parking
Structure 500
Annual Maintenance for Emergency
Lighting Systems 2,000
Parking Structure, Sweeping, Trash Collection
and Elevator Cleaning 15,423
Fire Line Backflow Testing and Repairs 500
Pump System Maintenance 500
Parking Structure Steam Clean for Stairways 5,724
PayPal Credit Card Processing, Pay-by-Space
Meters 12,974
Merchant Services Fees, Pay-by-Space Meters 45,372
Wireless Fees for Parking Structure Meters 2,538
Parking Structure Steam Clean for All Areas,
Bi-Yearly
918
Total $113,891
4251 Contract Services, Government Elevator Inspection Fee $225
DOWNTOWN PARKING LOT A
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private PayPal Fees for Pay-by-Space Meters $9,333
Merchant Fees, Pay-by-Space Meters 32,235
Wireless Fees for Pay-by-Space Meters 2,538
Total $44,106
FY 2014 Cost FY 2014 %
509,239$ 100%
B Administration/Payment $ 509,239 100
Category 1 Service Provided
206
PUBLIC WORKS DEPARTMENT
PIER PARKING STRUCTURE AND PARKING LOT A
SOURCE OF FUNDS: DOWNTOWN ENHANCEMENT FUND
2013-2014 BUDGET
COUNTY SHARE OF PARKING STRUCTURE REVENUE
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251 Contract Services, Government Payment to LA County, Share of Parking
Structure Revenue $321,890
207
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
3304 Pier Parking Structure
3304-4200 Contract Services
3304-4201 Contract Serv/Private 0 122,373 63,963 59,759 113,891
3304-4251 Contract Services/Gov't 0 225 225 225 225
Total Contract Services 0 122,598 64,188 59,984 114,116
3304-4300 Materials/Supplies/Other
3304-4303 Utilities 0 23,864 11,027 20,919 22,084
3304-4304 Telephone 0 543 329 543 543
3304-4309 Maintenance Materials 0 4,500 0 4,500 4,500
Total Materials/Supplies/Other 0 28,907 11,356 25,962 27,127
Total Pier Parking Structure 0 151,505 75,544 85,946 141,243
001 General Fund
3305 Downtown Parking Lot A
3305-4200 Contract Services
3305-4201 Contract Serv/Private 0 42,833 17,175 0 44,106
Total Contract Services 0 42,833 17,175 0 44,106
3305-4300 Materials/Supplies/Other
3305-4309 Maintenance Materials 0 2,000 0 2,000 2,000
Total Materials/Supplies/Other 0 2,000 0 2,000 2,000
Total Downtown Parking Lot A 0 44,833 17,175 2,000 46,106
001 General Fund
3306 Co. Share Pkg Structure Rev.
3306-4200 Contract Services
3306-4251 Contract Services/Gov't 0 263,710 0 263,710 321,890
Total Contract Services 0 263,710 0 263,710 321,890
Total Co. Share Pkg Structure Rev.0 263,710 0 263,710 321,890
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
208
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209
PUBLIC WORK DEPARTMENT
PARKS DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Department
provides cost effective landscape maintenance and
aesthetically pleasing landscape for City parks;
maintains upkeep of irrigation systems in City parks and maintains and replaces play equipment as needed.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.05 0.05
Associate Engineer 0.10 0.10
Public Works Superintendent 0.15 0.15
Public Works Crewleader1 0.50 0.50
Maintenance II 1.00 1.00
TOTAL 1.80 1.80 1 Vacant positions on hold pending County Sewer decision
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Parks Maintenance $194,280
Pier Maintenance 16,446
Backflow Testing 3,000
Landscaping for South Park and Greenbelt 3,000
Specialized Equipment Rental 4,000
Soccer/baseball field change over and tree
removal 3,600
Total $224,326
4251 Contract Services, Government Department of Health Services Fee $160
FY 2014 Cost FY 2014 %
740,613$ 100%
B Park Maintenance $ 740,613 100
Category 1 Service Provided
210
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
6101 Parks
6101-4100 Personal Services
6101-4102 Regular Salaries 88,116 114,623 53,074 98,759 124,444
6101-4106 Regular Overtime 525 2,500 175 2,500 2,500
6101-4111 Accrual Cash In 7,931 8,807 4,363 8,807 8,725
6101-4180 Retirement 21,555 28,338 13,098 21,729 21,561
6101-4188 Employee Benefits 17,715 28,100 8,292 15,724 26,173
6101-4189 Medicare Benefits 433 1,334 288 578 887
6101-4190 Other Post Employment Benefits 4,860 12,094 5,040 12,094 12,522
(OPEB)
Total Personal Services 141,135 195,796 84,330 160,191 196,812
6101-4200 Contract Services
6101-4201 Contract Serv/Private 236,490 321,848 102,871 321,848 224,326
6101-4251 Contract Service/Govt 120 160 120 160 160
Total Contract Services 236,610 322,008 102,991 322,008 224,486
6101-4300 Materials/Supplies/Other
6101-4303 Utilities 160,905 197,389 113,896 179,664 191,226
6101-4304 Telephone 0 360 0 0 0
6101-4309 Maintenance Materials 17,266 29,258 17,526 29,258 22,658
6101-4394 Building Maintenance Charges 21,867 21,867 12,754 21,867 21,867
6101-4395 Equip Replacement Chrgs 26,343 25,465 14,854 25,465 27,621
6101-4396 Insurance User Charges 68,396 106,248 61,978 106,248 55,943
Total Materials/Supplies/Other 294,777 380,587 221,008 362,502 319,315
6101-5400 Equipment/Furniture
6101-5401 Equip-Less Than $1,000 0 0 0 1,051 0
6101-5402 Equip-More Than $1,000 1,063-1,600 1,051 0 0
6101-5499 Non-Capitalized Assets 10,652 0 0 0 0
Total Equipment/Furniture 9,589 1,600 1,051 1,051 0
Total Parks 682,111 899,991 409,380 845,752 740,613
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
211
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
SOURCE OF FUNDS: PARK/RECREATION FACILITY TAX FUND
2013-14 BUDGET
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Basketball resurfacing, (4) courts $13,673
Tennis court resurfacing, (6) courts 21,840
$35,513
FY 2014 Cost FY 2014 %
35,513$ 100%
B Funds for Park/Rec
Facilities $ 35,513 100
Category 1 Service Provided
212
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
125 Park/Rec Facility Tax Fund
6101 Parks
6101-4200 Contract Services
6101-4201 Contract Serv/Private 0 0 0 0 35,513
Total Contract Services 0 0 0 0 35,513
Total Parks 0 0 0 0 35,513
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
213
PUBLIC WORKS DEPARTMENT
PAVEMENT MANAGEMENT STUDY
SOURCE OF FUNDS: PROPOSITION C FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Metropolitan
Transit Authority (MTA) requires that every jurisdiction
conduct and maintain a pavement management study
(PMS) and file a pavement management system certification with the MTA. The requirement is consistent with
Streets and Highways Code Section 2108.1. The PMS must include an inventory of existing pavements, an
assessment of pavement condition, a list of all pavement sections needing rehabilitation or replacement, and a
determination of budget needs for rehabilitation or replacement. The last PMS update was performed June 2007.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Pavement Management Study (PMS) Required
By MTA $15,000
FY 2014 Cost FY 2014 %
15,000$ 100%
A Pavement Study $ 15,000 100
Category 1 Service Provided
214
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
146 Proposition C Fund
4208 Pavement Management Study
4208-4200 Contract Services
4208-4201 Contract Serv/Private 22,299 17,701 1,428 17,701 15,000
Total Contract Services 22,299 17,701 1,428 17,701 15,000
Total Pavement Management Study 22,299 17,701 1,428 17,701 15,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
215
PUBLIC WORKS DEPARTMENT
SEWERS/STORM DRAIN DIVISION
SOURCE OF FUNDS: SEWER FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Sewer and
Storm Drain Division is responsible for maintenance of
sewers, storm drains, City sanitary sewer pump
stations and inspection of all sewer demos and sewer
lateral hook ups. This includes administration of the
state mandated Wastewater Discharge Requirement
(WDR) and National Pollution Discharge Elimination
System Programs
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On.
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.10 0.10
Associate Engineer 0.20 0.20
Public Works Superintendent 0.20 0.20
Public Works Inspector 0.00 0.00
Senior Office Assistant 0.50 0.50
Public Works Crewleader1 0.45 0.45
Maintenance II1 1.00 1.00
TOTAL 2.45 2.45
1 Vacant positions on hold pending County Sewers decision
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Hydro Flushing $126,885
Storm Drain Management Services 50,000
Storm Drain Filter Cleaning and Replacement 20,000
Dig Alert 1,500
Outreach Program 5,000
Implementation of National Pollutant Discharge
Elimination System (NPDES) 6,000
Emergencies 40,000
Sewer Rat Abatement 3,000
Pump Station, Inspection and Maintenance 2,000
Wincan Sewer Video Service Agreement 1,500
San Gabriel Valley Council of Governments
Consultant 2,000
Ongoing engineering services 46,970
MS4 permit related consulting 33,185
Storm drain filter cleaning and replacements 10,000
FY 2014 Cost FY 2014 %
862,956$ 100%
A
Maintenance/Inspection
of All Sewers and Storm
Drains
$ 776,660 90
A Administration of WDR $ 86,296 10
Category 1 Service Provided
216
PUBLIC WORKS DEPARTMENT
SEWERS/STORM DRAIN DIVISION
SOURCE OF FUNDS: SEWER FUND
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Monitoring plan by June 2014 – joint contracting
continued With Redondo Beach, Manhattan Beach and
Torrance 25,000
Enhanced watershed management program
development 75,000
Balance due to LA County for Beaches Trash
Monitoring and Reporting plan 5,000
Marine Debris Program 10,000
Legal fees to certify legal authority – MS4 Report 5,000
Strategic Growth Council Grant 5,250
Total $473,290
4251 Contract Services, Government Monitoring of Water Quality $6,500
Water Discharge Requirement Annual Fee 9,345
Sewer Connection Fee 12,000
Total $27,845
217
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
160 Sewer Fund
3102 Sewers/Storm Drains
3102-4100 Personal Services
3102-4102 Regular Salaries 71,869 161,160 44,683 95,180 152,245
3102-4106 Regular Overtime 0 7,000 0 7,000 7,000
3102-4111 Accrual Cash In 6,100 9,814 3,137 9,814 9,671
3102-4180 Retirement 17,221 38,669 10,852 18,929 22,114
3102-4188 Employee Benefits 12,002 38,766 7,712 18,269 46,518
3102-4189 Medicare Benefits 1,098 2,049 701 1,438 2,219
3102-4190 Other Post Employment Benefits 6,173 14,095 5,875 14,095 14,386
(OPEB)
Total Personal Services 114,463 271,553 72,960 164,725 254,153
3102-4200 Contract Services
3102-4201 Contract Serv/Private 187,027 259,885 152,110 259,885 473,290
3102-4251 Contract Service/Govt 14,159 27,845 8,800 27,845 27,845
Total Contract Services 201,186 287,730 160,910 287,730 501,135
3102-4300 Materials/Supplies/Other
3102-4303 Utilities 813 822 353 838 881
3102-4309 Maintenance Materials 6,076 19,000 1,008 19,000 19,000
3102-4394 Building Maintenance Charges 667 667 392 667 667
3102-4395 Equip Replacement Charges 48,624 48,467 28,273 48,467 51,575
3102-4396 Insurance User Charges 37,978 42,140 24,584 42,140 35,545
Total Materials/Supplies/Other 94,158 111,096 54,610 111,112 107,668
3102-5400 Equipment/Furniture
3102-5402 Equip-More Than $1,000 3,932 0 0 0 0
Total Equipment/Furniture 3,932 0 0 0 0
Total Sewers/Storm Drains 413,739 670,379 288,480 563,567 862,956
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
218
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219
PUBLIC WORKS DEPARTMENT
STREET MAINTENANCE/TRAFFIC SAFETY DIVISION
SOURCE OF FUNDS: GENERAL FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Street
Maintenance Division is responsible for
maintaining the public right of way to ensure
pedestrian and vehicle safety. The division repairs
and maintains streets, alleys, sidewalks, curbs and
gutters; sweeping of streets and alleys is also
performed. The Traffic Safety Division ensures the
installation and maintenance of all mandated traffic
control devices and necessary appurtenances, such as street name signs and warning devices.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.25 0.25
Associate Engineer 0.00 0.00
Public Works Superintendent 0.20 0.20
Public Works Crewleader 0.90 0.90
Maintenance II 2.00 2.00
Maintenance I 1.00 1.00
TOTAL 4.35 4.35
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Street Sweeping $148,620
Traffic Engineering 46,200
Traffic Signal Maintenance 3,000
Emergency Traffic Signal Maintenance 8,000
Emergency Street Repairs 10,000
Hazardous Waste Removal 2,000
Total $217,820
4251 Contract Services, Government Air Quality Management District Equipment Permit $720
Hazardous Material Permit Fee 1,937
Total $2,657
FY 2014 Cost FY 2014 %
1,017,537$ 100%
A Maintain Public
Right-of-Way $ 254,384 25
A Maintenance/Repairs $ 254,384 25
A Installation/Maintenance
Traffic Control $ 508,769 50
Category 1 Service Provided
220
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
3104 Street Maint/Traffic Safety
3104-4100 Personal Services
3104-4102 Regular Salaries 267,667 268,097 160,099 275,250 287,492
3104-4106 Regular Overtime 4,175 6,000 2,827 6,000 6,000
3104-4111 Accrual Cash In 9,839 9,291 5,711 9,291 11,663
3104-4180 Retirement 65,838 63,531 39,803 64,248 57,684
3104-4188 Employee Benefits 57,694 67,071 36,833 63,965 72,698
3104-4189 Medicare Benefits 1,354 1,492 874 1,447 1,470
3104-4190 Other Post Employment Benefits 12,140 29,458 12,275 29,458 30,987
(OPEB)
Total Personal Services 418,707 444,940 258,422 449,659 467,994
3104-4200 Contract Services
3104-4201 Contract Serv/Private 180,159 249,397 70,623 249,397 217,820
3104-4251 Contract Service/Govt 2,481 2,657 2,484 2,657 2,657
Total Contract Services 182,640 252,054 73,107 252,054 220,477
3104-4300 Materials/Supplies/Other
3104-4303 Utilities 6,285 6,074 2,987 6,730 7,066
3104-4309 Maintenance Materials 60,534 60,238 27,704 60,238 60,238
3104-4394 Building Maintenance Charges 666 666 385 666 666
3104-4395 Equip Replacement Charges 47,159 45,248 26,397 45,248 50,391
3104-4396 Insurance User Charges 170,337 181,588 105,924 181,588 210,705
Total Materials/Supplies/Other 284,981 293,814 163,397 294,470 329,066
3104-5400 Equipment/Furniture
3104-5401 Equip-Less Than $1,000 477 0 0 0 0
Total Equipment/Furniture 477 0 0 0 0
Total Street Maint/Traffic Safety 886,805 990,808 494,926 996,183 1,017,537
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
221
PUBLIC WORKS DEPARTMENT
STREET MAINTENANCE/TRAFFIC SAFETY DIVISION
SOURCE OF FUNDS: ARTESIA BOULEVARD
RELINQUISHMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Traffic
Safety Division is responsible for maintaining
the public right of way to ensure pedestrian
and vehicle safety. As a result of the State
of California relinquishment of Artesia
Boulevard, the City is responsible for
maintenance of all traffic signals located on
Artesia Boulevard within the city limits.
City responsibility for Artesia Boulevard maintenance became effective January 2004.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4251 Contract Services, Government Los Angeles County, Maintenance of Traffic
Signals on Artesia Boulevard at Meadows
Avenue and Prospect Avenue $4,000
FY 2014 Cost FY 2014 %
4,000$ 100%
A Maintain Public
Right-of-Way $ 3,960 99
B Maintenance of Artesia
Blvd. $ 40 1
Category 1 Service Provided
222
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
302 Artesia Blvd Relinquishment
3104 Street Maint/Traffic Safety
3104-4200 Contract Services
3104-4201 Contract Serv/Private 0 3,989 0 0 0
3104-4251 Contract Services/Gov't 1,627 4,000 2,295 4,000 4,000
Total Contract Services 1,627 7,989 2,295 4,000 4,000
Total Street Maint/Traffic Safety 1,627 7,989 2,295 4,000 4,000
Total Artesia Blvd Relinquishment 1,627 7,989 2,295 4,000 4,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
223
PUBLIC WORKS DEPARTMENT
USED OIL BLOCK GRANT DIVISION
SOURCE OF FUNDS: CALIFORNIA USED OIL BLOCK GRANT
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: This division accounts
for costs related to the development, printing and
distribution of promotional and educational materials for
the Used Oil Recycling Program and promotion of
nearby disposal facilities.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private California Used Oil Block Grant, Supplies for
Publicity and Education $5,734
FY 2014 Cost FY 2014 %
5,734$ 100%
C Costs for Used Oil
Recycling Program $ 5,734 100
Category 1 Service Provided
224
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
160 Sewer Fund
3105 Used Oil Block Grant
3105-4200 Contract Services
3105-4201 Contract Serv/Private 0 5,948 2,831 5,948 5,734
Total Contract Services 0 5,948 2,831 5,948 5,734
Total Used Oil Block Grant 0 5,948 2,831 5,948 5,734
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
225
PUBLIC WORKS DEPARTMENT
EQUIPMENT SERVICE DIVISION
SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: The Equipment
Service Division provides for centralized repair and
maintenance of all City vehicles and equipment.
Activities range from minor repairs to major overhauls.
The Division also evaluates the service life and
advises vehicle replacement needs. Division costs
are allocated to other departments by way of the Equipment Replacement Charges shown as a line item in the
budget.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
POSITION SUMMARY
OBJECT
AUTHORIZED
CITY MANAGER
RECOMMENDED
CODES 12-13 13-14
4102 REGULAR SALARIES
Public Works Director 0.05 0.05
Public Works Superintendent 0.05 0.05
Equipment Mechanic 1.00 2.00
TOTAL 2.10 2.10
1Outsourced for 2012-13
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
4201 Contract Services, Private Industrial Waste Removal $3,500
ALLDATA Software Maintenance for Vehicle
Electronic Diagnostics and Repair Information 1,650
Machine Parts Cleaning 1,100
Fleet Maintenance Software Annual Maintenance 650
Total $6,900
4251 Contract Services, Government Miscellaneous Equipment Permits/Fees $500
FY 2014 Cost FY 2014 %
261,359$ 100%
B Centralized
Repair/Maintenance $ 235,223 90
B Evaluation of
Service Life $ 26,136 10
Category 1 Service Provided
226
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
4206 Equipment Service
4206-4100 Personal Services
4206-4102 Regular Salaries 115,879 65,570 40,765 83,062 122,704
4206-4106 Regular Overtime 1,294 3,000 2,072 3,000 3,000
4206-4111 Accrual Cash In 7,918 4,538 769 4,538 5,571
4206-4180 Retirement 28,507 16,223 10,096 18,507 22,554
4206-4188 Employee Benefits 27,039 18,571 10,568 21,726 42,675
4206-4189 Medicare Benefits 945 1,054 636 1,255 1,785
4206-4190 Other Post Employment Benefits 6,044 15,112 6,295 15,112 13,295
(OPEB)
Total Personal Services 187,626 124,068 71,201 147,200 211,584
4206-4200 Contract Services
4206-4201 Contract Serv/Private 3,623 6,900 3,177 6,900 6,900
4206-4251 Contract Services/Govt 407 500 0 500 500
Total Contract Services 4,030 7,400 3,177 7,400 7,400
4206-4300 Materials/Supplies/Other
4206-4309 Maintenance Materials 2,969 3,500 1,395 3,500 3,500
4206-4310 Motor Fuels And Lubes 1,851 2,300 587 2,300 2,300
4206-4311 Auto Maintenance 1,476 51,300 485 51,300 1,300
4206-4396 Insurance User Charges 34,192 49,077 28,623 49,077 34,484
Total Materials/Supplies/Other 40,488 106,177 31,090 106,177 41,584
4206-4900 Depreciation
4206-4901 Depreciation/Mach/Equipment 231 791 0 791 791
Total Depreciation 231 791 0 791 791
4206-5400 Equipment/Furniture
4206-5402 Equip-More Than $1,000 0 1,375 1,175 1,175 0
Total Equipment/Furniture 0 1,375 1,175 1,175 0
Total Equipment Service 232,375 239,811 106,643 262,743 261,359
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
227
EQUIPMENT REPLACEMENT FUND
DEPARTMENTAL EQUIPMENT AND MAINTENANCE
SOURCE OF FUNDS: INTERNAL SERVICE CHARGES
2013-2014 BUDGET
DEPARTMENT DESCRIPTION: Fuel costs, vehicle maintenance costs, heavy equipment, vehicle and
business machine purchases are budgeted by department in the Equipment Replacement Fund. Computer
purchases are budgeted in Information Technology Division. Effective 2009-2010, Police Department
computer equipment is now budgeted in the Information Technology Department since they are no longer
required to purchase equipment separately.
Vehicle, computer and business machine replacement schedules are located in the Appendix.
1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On
OBJECT CODE EXPLANATIONS
OBJECT
CODES ACCOUNT TITLE EXPLANATION
DEPARTMENT: 1121 CITY CLERK
4201 Contract Services, Private Codemaster software replacement $2,290
DEPARTMENT: 1204 FINANCE CASHIER
5401 Equipment – Less Than $1,000 2 Chairs $547
5 Fujitsu personal scanners $1,480
Total $2,027
DEPARTMENT: 1208 GENERAL APPROPRIATIONS
4201 Contract Services, Private Copier Maintenance $6,000
Postage Meter Rental $1,500
Postage Machine Ink $1,500
Total $9,000
DEPARTMENT: 2101 POLICE
4201 Contract Services, Private Replacement and installation of smoke detectors
in jail area
$1,750
Cannon Copier Maintenance Agreement $1,613.
Xerox Phaser Copier/Fax /Scanner
Maintenance Agreement (1 year) $585
Stanley Security Annual Maintenance Agreement $10,836
L3 Communications Annual Maintenance $11,658
Total $26,442
5402 Equipment-More Than $1,000 From Communications Replacement Schedule $22,341
Pages 295-305
228
EQUIPMENT REPLACEMENT FUND
DEPARTMENTAL EQUIPMENT AND MAINTENANCE
SOURCE OF FUNDS: INTERNAL SERVICE CHARGES
2013-2014 BUDGET
OBJECT
CODES ACCOUNT TITLE EXPLANATION
5403 Vehicles From Vehicle Replacement Schedule $276,142
Pages 289-294
5405 Equipment More Than $5,000 From Communications Replacement Schedule $43,751
Pages 295-305
DEPARTMENT: 2201 FIRE
4201 Contract Services, Private Preventative Maintenance Program $30,000
Copier Maintenance $840
Total $30,840
5403 Vehicles From Vehicle Replacement Schedule $694,35
Pages 289-294
5405 Equipment More Than $5,000 From Communications Replacement Schedule $43,636
Pages 295-305
DEPARTMENT: 2601 LIGHTING/LANDSCAPING/MEDIANS DIVISION
4201 Contract Services, Private Annual Inspection of High-Lift Truck $5,400
5402 Equipment – More Than $1,000 HEV 1000 Honda generator $1,075
5403 Vehicles From Vehicle Replacement Schedule $36,460
Pages 289-294
DEPARTMENT: 3102 SEWERS/STORM DRAIN DIVISION
4201 Contract Services, Private Quarterly Preventative Maintenance for Crawler $5,000
5402 Equipment – More Than $1,000 HEV 1000 Honda generator $1,075
5403 Vehicles From Vehicle Replacement Schedule $47,112
Pages 289-294
DEPARTMENT: 3104 STREET MAINTENANCE
5402 Equipment – More Than $1,000 HEV 1000 Honda generator $1,075
229
EQUIPMENT REPLACEMENT FUND
DEPARTMENTAL EQUIPMENT AND MAINTENANCE
SOURCE OF FUNDS: INTERNAL SERVICE CHARGES
2013-2014 BUDGET
OBJECT CODE EXPLANATIONS
(Continued)
OBJECT
CODES ACCOUNT TITLE EXPLANATION
DEPARTMENT: 3301 DOWNTOWN ENHANCEMENT
5403 Vehicles From Vehicle Replacement Schedule $1,637
Pages 289-294
DEPARTMENT: 3302 COMMUNITY SERVICES
4201 Contract Services, Private Copier Maintenance $150
5401 Equipment-Less Than $1,000 Single space meters (25) 27,150
5402 Equipment-More Than $1,000 From Communications Replacement Schedule $1,912
Pages 295-305
5405 Equipment More Than $5,000 One additional pay-by-space meter for Lot B $10,922
DEPARTMENT: 3302 COMMUNITY SERVICES
4201 Contract Services, Private Accella upgrade to automation $350,000
DEPARTMENT: 4202 PUBLIC WORKS ADMINISTRATION
4201 Contract Services, Private Terrasync Software Maintenance $265
Pathfinder Office Software Maintenance $265
Total $530
5403 Vehicles From Vehicle Replacement Schedule $10,729
Pages 289-294
DEPARTMENT: 4204 BUILDING MAINTENANCE
4201 Contract Services, Private Maintenance ,Council Chambers Audio/Video $4000
Civic Center Maintenance $50,000
Total $54,000
DEPARTMENT: 4601 COMMUNITY RESOURCES
4201 Contract Services, Private Copier Maintenance 780
DEPARTMENT: 6101 PARKS
5403 Vehicles From Vehicle Replacement Schedule $35,510
Pages 289-294
230
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
1101 City Council
1101-4900 Depreciation
1101-4901 Depreciation/Mach/Equipment 15,611 15,611 0 15,611 15,611
1101-4903 Depreciation/Bldgs 5,437 5,437 0 5,437 5,437
Total Depreciation 21,048 21,048 0 21,048 21,048
Total City Council 21,048 21,048 0 21,048 21,048
1121 City Clerk
1121-4200 Contract Services
1121-4201 Contract Serv/Private 0 0 0 0 2,290
Total Contract Services 0 0 0 0 2,290
Total City Clerk 0 0 0 0 2,290
1204 Finance Cashier
1204-4200 Contract Services
1204-4201 Contract Serv/Private 0 23,425 0 23,425 0
Total Contract Services 0 23,425 0 23,425 0
1204-5400 Equipment/Furniture
1204-5401 Equip-Less Than $1,000 0 0 0 0 2,027
Total Equipment/Furniture 0 0 0 0 2,027
Total Finance Cashier 0 23,425 0 23,425 2,027
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
231
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
1206 Information Technology
1206-4200 Contract Services
1206-4201 Contract Serv/Private 336,893 352,378 161,999 346,000 331,333
Total Contract Services 336,893 352,378 161,999 346,000 331,333
1206-4300 Materials/Supplies/Other
1206-4304 Telephone 3,264 3,650 1,823 3,650 0
1206-4305 Office Oper Supplies 16,601 17,050 10,537 17,000 17,000
1206-4396 Insurance User Charges 25 49 28 49 111
Total Materials/Supplies/Other 19,890 20,749 12,388 20,699 17,111
1206-4900 Depreciation
1206-4901 Depreciation/Mach/Equipment 48,489 63,601 0 49,039 49,861
Total Depreciation 48,489 63,601 0 49,039 49,861
1206-5400 Equipment/Furniture
1206-5401 Equip-Less Than $1,000 1,289-78,289 7,345 78,289 38,097
1206-5402 Equip-More Than $1,000 1,926 23,923 355 23,923 10,554
1206-5405 Equipment more than $5,000 0 16,518 0 16,518 35,825
Total Equipment/Furniture 637 118,730 7,700 118,730 84,476
Total Information Technology 405,909 555,458 182,087 534,468 482,781
1208 General Appropriations
1208-4200 Contract Services
1208-4201 Contract Serv/Private 5,870 6,181 3,474 9,000 9,000
Total Contract Services 5,870 6,181 3,474 9,000 9,000
1208-4900 Depreciation
1208-4901 Depreciation/Mach/Equipment 7,517 6,956 0 6,956 6,956
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
232
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
1208 General Appropriations
1208-4200 Contract Services
1208-4201 Contract Serv/Private 5,870 6,181 3,474 9,000 9,000
Total Contract Services 5,870 6,181 3,474 9,000 9,000
1208-4900 Depreciation
1208-4901 Depreciation/Mach/Equipment 7,517 6,956 0 6,956 6,956
Total Depreciation 7,517 6,956 0 6,956 6,956
1208-5400 Equipment/Furniture
1208-5405 Equipment more than $5,000 0 43,507 0 10,000 0
Total Equipment/Furniture 0 43,507 0 10,000 0
Total General Appropriations 13,387 56,644 3,474 25,956 15,956
2101 Police
2101-4200 Contract Services
2101-4201 Contract Serv/Private 1,553 19,459 18,799 19,459 26,442
Total Contract Services 1,553 19,459 18,799 19,459 26,442
2101-4300 Materials/Supplies/Other
2101-4310 Motor Fuels And Lubes 93,640 81,402 41,946 81,402 81,402
2101-4311 Auto Maintenance 41,011 60,000 20,071 60,000 60,000
Total Materials/Supplies/Other 134,651 141,402 62,017 141,402 141,402
2101-4900 Depreciation
2101-4901 Depreciation/Mach/Equipment 66,814 61,910 0 70,272 82,821
2101-4902 Depreciation/Vehicles 71,083 107,604 0 107,604 125,932
Total Depreciation 137,897 169,514 0 177,876 208,753
2101-5400 Equipment/Furniture
2101-5402 Equip-More Than $1,000 2,299 19,167 21,883 21,883 22,341
2101-5403 Vehicles 14,812 123,472 99,377 123,472 276,142
2101-5405 Equipment more than $5,000 3,140 16,046 0 16,046 43,751
Total Equipment/Furniture 20,251 158,685 121,260 161,401 342,234
Total Police 294,352 489,060 202,076 500,138 718,831
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
233
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
2201 Fire
2201-4200 Contract Services
2201-4201 Contract Serv/Private 11,555 43,984 11,218 43,984 30,840
Total Contract Services 11,555 43,984 11,218 43,984 30,840
2201-4300 Materials/Supplies/Other
2201-4310 Motor Fuels And Lubes 18,190 21,115 8,028 21,115 21,115
2201-4311 Auto Maintenance 19,452 63,479 8,312 63,479 63,479
Total Materials/Supplies/Other 37,642 84,594 16,340 84,594 84,594
2201-4900 Depreciation
2201-4901 Depreciation/Mach/Equipment 1,772 1,043 0 5,291 5,291
2201-4902 Depreciation/Vehicles 68,554 84,272 0 84,272 95,067
Total Depreciation 70,326 85,315 0 89,563 100,358
2201-5400 Equipment/Furniture
2201-5403 Vehicles 0 0 0 0 694,350
2201-5405 Equipment more than $5,000 0 67,050 0 67,050 43,636
Total Equipment/Furniture 0 67,050 0 67,050 737,986
Total Fire 119,523 280,943 27,558 285,191 953,778
2601 Lighting/Landscaping/Medians
2601-4200 Contract Services
2601-4201 Contract Serv/Private 950 5,400 0 5,400 5,400
Total Contract Services 950 5,400 0 5,400 5,400
2601-4300 Materials/Supplies/Other
2601-4310 Motor Fuels And Lubes 6,166 6,700 2,814 6,700 6,700
2601-4311 Auto Maintenance 438 1,300 79 1,300 1,300
Total Materials/Supplies/Other 6,604 8,000 2,893 8,000 8,000
2601-4900 Depreciation
2601-4902 Depreciation/Vehicles 7,733 8,651 0 8,651 12,811
Total Depreciation 7,733 8,651 0 8,651 12,811
2601-5400 Equipment/Furniture
2601-5402 Equip-More Than $1,000 0 2,628 0 2,628 1,075
2601-5403 Vehicles 0 0 0 0 36,460
Total Equipment/Furniture 0 2,628 0 2,628 37,535
Total Lighting/Landscaping/Medians 15,287 24,679 2,893 24,679 63,746
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
234
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
3102 Sewers/Storm Drains
3102-4200 Contract Services
3102-4201 Contract Serv/Private 12,209 5,000 0 5,000 5,000
Total Contract Services 12,209 5,000 0 5,000 5,000
3102-4300 Materials/Supplies/Other
3102-4309 Maintenance Materials 0 1,000 0 1,000 1,000
3102-4310 Motor Fuels And Lubes 3,080 5,825 1,412 5,825 5,825
3102-4311 Auto Maintenance 2,861 2,384 4,297 2,384 2,384
Total Materials/Supplies/Other 5,941 9,209 5,709 9,209 9,209
3102-4900 Depreciation
3102-4901 Depreciation/Mach/Equipment 2,032 2,032 0 2,032 2,032
3102-4902 Depreciation/Vehicles 21,858 24,854 0 24,854 27,137
Total Depreciation 23,890 26,886 0 26,886 29,169
3102-5400 Equipment/Furniture
3102-5402 Equip-More Than $1,000 0 0 0 0 1,075
3102-5403 Vehicles 0 0 0 0 47,112
Total Equipment/Furniture 0 0 0 0 48,187
Total Sewers/Storm Drains 42,040 41,095 5,709 41,095 91,565
3104 Street Maint/Traffic Safety
3104-4300 Materials/Supplies/Other
3104-4310 Motor Fuels And Lubes 6,908 9,520 2,930 9,520 9,520
3104-4311 Auto Maintenance 2,283 2,977 1,354 2,977 2,977
Total Materials/Supplies/Other 9,191 12,497 4,284 12,497 12,497
3104-4900 Depreciation
3104-4901 Depreciation/Mach/Equipment 4,935 4,935 0 4,427 4,427
3104-4902 Depreciation/Vehicles 3,428 12,551 0 12,551 14,882
Total Depreciation 8,363 17,486 0 16,978 19,309
3104-5400 Equipment/Furniture
3104-5402 Equip-More Than $1,000 0 0 0 0 1,075
Total Equipment/Furniture 0 0 0 0 1,075
Total Street Maint/Traffic Safety 17,554 29,983 4,284 29,475 32,881
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
235
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
715 Equipment Replacement Fund
3301 Downtown Enhancement
3301-5400 Equipment/Furniture
3301-5403 Vehicles 0 0 0 0 1,637
Total Equipment/Furniture 0 0 0 0 1,637
Total Downtown Enhancement 0 0 0 0 1,637
3302 Community Services
3302-4200 Contract Services
3302-4201 Contract Serv/Private 92 150 49 150 150
Total Contract Services 92 150 49 150 150
3302-4300 Materials/Supplies/Other
3302-4310 Motor Fuels And Lubes 21,414 22,592 9,829 22,592 22,592
3302-4311 Auto Maintenance 15,541 8,000 1,486 8,000 8,000
Total Materials/Supplies/Other 36,955 30,592 11,315 30,592 30,592
3302-4900 Depreciation
3302-4901 Depreciation/Mach/Equipment 11,673 5,969 0 10,850 11,942
3302-4902 Depreciation/Vehicles 21,476 25,692 0 25,601 25,601
Total Depreciation 33,149 31,661 0 36,451 37,543
3302-5400 Equipment/Furniture
3302-5401 Equip-Less Than $1,000 0 0 0 0 27,150
3302-5402 Equip-More Than $1,000 0 25,014 18,762 25,014 1,912
3302-5403 Vehicles 0 8,703 0 8,703 0
3302-5405 Equipment more than $5,000 7,653 0 0 5,408 10,922
Total Equipment/Furniture 7,653 33,717 18,762 39,125 39,984
Total Community Services 77,849 96,120 30,126 106,318 108,269
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
236
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
4201 Community Dev/Building
4201-4200 Contract Services
4201-4201 Contract Serv/Private 0 0 0 0 350,000
Total Contract Services 0 0 0 0 350,000
4201-4300 Materials/Supplies/Other
4201-4310 Motor Fuels And Lubes 2,202 2,805 708 2,805 2,805
4201-4311 Auto Maintenance 139 838 181 838 838
Total Materials/Supplies/Other 2,341 3,643 889 3,643 3,643
4201-4900 Depreciation
4201-4902 Depreciation/Vehicles 2,909 2,909 0 4,970 4,970
Total Depreciation 2,909 2,909 0 4,970 4,970
Total Community Dev/Building 5,250 6,552 889 8,613 358,613
4202 Public Works Administration
4202-4200 Contract Services
4202-4201 Contract Serv/Private 530 530 0 530 530
Total Contract Services 530 530 0 530 530
4202-4300 Materials/Supplies/Other
4202-4310 Motor Fuels And Lubes 3,209 3,795 1,256 3,795 3,795
4202-4311 Auto Maintenance 324 1,904 89 1,904 7,904
Total Materials/Supplies/Other 3,533 5,699 1,345 5,699 11,699
4202-4900 Depreciation
4202-4901 Depreciation/Mach/Equipment 2,755 2,755 0 2,755 1,066
4202-4902 Depreciation/Vehicles 3,879 4,800 0 3,554 3,757
Total Depreciation 6,634 7,555 0 6,309 4,823
4202-5400 Equipment/Furniture
4202-5403 Vehicles 0 35,000 0 0 10,729
Total Equipment/Furniture 0 35,000 0 0 10,729
Total Public Works Administration 10,697 48,784 1,345 12,538 27,781
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
237
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
4204 Building Maintenance
4204-4200 Contract Services
4204-4201 Contract Serv/Private 22,645 115,204 6,971 115,204 54,000
Total Contract Services 22,645 115,204 6,971 115,204 54,000
4204-4300 Materials/Supplies/Other
4204-4310 Motor Fuels And Lubes 297 450 184 450 450
4204-4311 Auto Maintenance 720 4,047 582 4,047 4,047
Total Materials/Supplies/Other 1,017 4,497 766 4,497 4,497
4204-4900 Depreciation
4204-4901 Depreciation/Mach/Equipment 6,328 3,923 0 3,923 2,042
4204-4902 Depreciation/Vehicles 1,639 1,639 0 1,739 1,739
4204-4904 Depreciation/Improvements 455 455 0 455 455
Total Depreciation 8,422 6,017 0 6,117 4,236
4204-5400 Equipment/Furniture
4204-5402 Equip-More Than $1,000 0 165,730 0 0 0
Total Equipment/Furniture 0 165,730 0 0 0
4204-5600 Buildings/Improvements
4204-5602 Imprvmnts Other Than Bldgs 4,800 5,200 0 0 0
Total Buildings/Improvements 4,800 5,200 0 0 0
Total Building Maintenance 36,884 296,648 7,737 125,818 62,733
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
238
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
4601 Community Resources
4601-4200 Contract Services
4601-4201 Contract Serv/Private 731 780 388 780 780
Total Contract Services 731 780 388 780 780
4601-4300 Materials/Supplies/Other
4601-4310 Motor Fuels And Lubes 1,820 2,200 979 0 2,200
4601-4311 Auto Maintenance 240 2,000 56 0 2,000
Total Materials/Supplies/Other 2,060 4,200 1,035 0 4,200
4601-4900 Depreciation
4601-4901 Depreciation/Mach/Equipment 2,138 2,191 0 2,138 2,138
4601-4902 Depreciation/Vehicles 2,352 5,773 0 2,352 2,352
Total Depreciation 4,490 7,964 0 4,490 4,490
4601-5400 Equipment/Furniture
4601-5405 Equipment more than $5,000 0 12,985 0 0 0
Total Equipment/Furniture 0 12,985 0 0 0
Total Community Resources 7,281 25,929 1,423 5,270 9,470
6101 Parks
6101-4300 Materials/Supplies/Other
6101-4310 Motor Fuels And Lubes 3,134 4,000 1,666 4,000 4,000
6101-4311 Auto Maintenance 417 1,300 423 1,300 1,300
Total Materials/Supplies/Other 3,551 5,300 2,089 5,300 5,300
6101-4900 Depreciation
6101-4902 Depreciation/Vehicles 4,514 5,435 0 4,455 4,455
Total Depreciation 4,514 5,435 0 4,455 4,455
6101-5400 Equipment/Furniture
6101-5403 Vehicles 0 0 0 0 35,510
Total Equipment/Furniture 0 0 0 0 35,510
Total Parks 8,065 10,735 2,089 9,755 45,265
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
239
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240
CAPITAL IMPROVEMENT
PROGRAM
241
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242
CIP NO.PROJECT NAME
General
Fund
State Gas
Tax Fund
Tyco
Fund
Park/Rec
Facility Tax
Fund
CDBG
Funds
Prop A
Fund
Proposition
C Fund
Measure R
Fund
Grants
Fund
Sewer
Fund
TOTAL CIP
FUNDING FY
13-14
001 115 122 125 140 145 146 147 150 160
STREET AND HIGHWAY IMPROVEMENTS
13-127 Street Improvements -- Various Locations 150,000 470,000 100,000 720,000
12-143 PCH/Aviation Beautification Project 150,000 1 32,000 275,000 503,000 124,006 5 1,084,006
12-160 PCH Traffic Improvements 162,000 100,000 6 262,000
SUBTOTAL 300,000 502,000 0 0 0 275,000 503,000 262,000 224,006 0 2,066,006
13-308 Stormwater Improvements 40,000 40,000
13-401 Sewer Improvements -- Various Locations 400,000 400,000
SUBTOTAL 0 0 0 0 0 0 0 0 0 440,000 440,000
PARKS IMPROVEMENTS
13-538 Citywide Park Master Plan 65,000 65,000
SUBTOTAL 0 0 0 65,000 0 0 0 0 0 0 65,000
PUBLIC BUILDINGS AND GROUNDS IMPROVEMENTS
11-602 Clark Field Energy Efficient Electrical Upgrades 1,000 2 30,000 31,000
13-606 Fire Station Renovation and Upgrades 33,000 33,000
13-613 City Yard Roof 30,000 30,000
13-619 Police Facilities Improvements 70,000 70,000
13-631 14th Street Beach Restroom Rehabilitation 25,000 25,000
13-649 Community Center General Improvements 90,000 90,000
13-655 City Facilities ADA Transition Plan and Improvements 67,715 67,715
13-656 Citywide Energy Conservation Upgrades 50,000 25,000 55,000 7 130,000
13-659 Municipal Pier Structural Repairs – Phase II 195,000 195,000
13-663 Parking Structure Repairs 69,592 3 69,592
13-664 City Facility Condition Assessment & Asbestos Report 55,739 4 55,739
SUBTOTAL 309,331 0 220,000 145,000 67,715 0 0 0 55,000 0 797,046
FUND TOTALS 609,331 502,000 220,000 210,000 67,715 275,000 503,000 262,000 279,006 440,000 3,368,052
1 Chevron Funds, Coke Drum Project, $150,0002Committed Funds - Clark Building $1,0003Committed Funds - Parking Facility, $9,592
4 SCE Rule 20A Funds, $124,006
5 CDBG Exchange Funds, $55,739
6 LACMTA STP-L Exchange Funds, $100,000
7 Solar Grant TBD, $55,000
City of Hermosa Beach
DEPARTMENT OF PUBLIC WORKS
CAPITAL IMPROVEMENT PROGRAM
FY 2013-14
SEWER/STORM DRAIN IMPROVEMENTS
243
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-2014
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: STREET AND HIGHWAY IMPROVEMENTS 001-8127-4201
115-8127-4201
147-8127-4201
PROJECT NO./TITLE: CIP 13-127 Street Improvements - Various Locations
PROJECT DESCRIPTION:
This project proposes pavement
rehabilitation of streets at various locations.
The selection of streets is prioritized based
on their respective Pavement Condition
Index (PCI, a numerical index ranging from
0 for failed pavement to 100 indicating
pavement in perfect condition) established
by the City’s Pavement Management
Program Report. Candidates for this Fiscal
Year’s Street Improvement Program are a
continuation of past year’s PCI based list of
streets as established in the Pavement
Management Report. The project will also
address limited quantities of deteriorated
concrete sidewalk, curb and gutter, curb
ramps and drainage deficiencies. It will also
include the City’s Slurry Seal Program.
JUSTIFICATION:
To repair and/or maintain the City’s street
infrastructure identified by the City’s
Pavement Management Program Report in
accordance with the City’s annual Street
Improvement Program.
STATUS:
Design to begin FY 12-13 and construction
scheduled for FY 13-14. Specific streets to
be determined.
COST TO COMPLETE PROJECT REMAINING PRIOR YEARS FUNDS
Construction $574,180
Construction Support $35,000
Engineering $35,000
Associate Engineer $75,820
CURRENT REQUEST
001 General Fund $150,000
115 State Gas Tax Fund $470,000
147 Measure R Fund $100,000
PROJECT TOTAL: $720,000 TOTAL FY 13-14 CIP FUNDING: 720,000
244
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8127 Street Improvements/Various Locations
8127-4200 Contract Services
8127-4201 Contract Serv/Private 273,316 313,894 0 313,894 150,000
Total Contract Services 273,316 313,894 0 313,894 150,000
Total Street Improvements/Various Locations 273,316 313,894 0 313,894 150,000
115 State Gas Tax Fund
8127 Citywide St Impr/Various Locations
8127-4100 Personal Services
8127-4102 Regular Salaries 0 0 0 0 44,656
8127-4180 Retirement 0 0 0 0 3,681
8127-4188 Employee Benefits 0 0 0 0 7,797
8127-4189 Medicare Benefits 0 0 0 0 731
Total Personal Services 0 0 0 0 56,865
8127-4200 Contract Services
8127-4201 Contract Serv/Private 321,691 515,486 0 515,486 413,135
Total Contract Services 321,691 515,486 0 515,486 413,135
Total Citywide St Impr/Various Locations 321,691 515,486 0 515,486 470,000
147 Measure R Fund
8127 Citywide St Impr/Various Locations
8127-4100 Personal Services
8127-4102 Regular Salaries 0 0 0 0 14,885
8127-4180 Retirement 0 0 0 0 1,227
8127-4188 Employee Benefits 0 0 0 0 2,599
8127-4189 Medicare Benefits 0 0 0 0 244
Total Personal Services 0 0 0 0 18,955
8127-4200 Contract Services
8127-4201 Contract Serv/Private 99,254 200,000 0 200,000 81,045
Total Contract Services 99,254 200,000 0 200,000 81,045
Total Citywide St Impr/Various Locations 99,254 200,000 0 200,000 100,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
245
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Street and Highway Improvements 115- 8143-4201
145-8143-4201
146- 8143-4201
Chevron Coke Drum Project
SCE Rule 20A
PROJECT NO./TITLE: CIP 12-143 PCH-AVIATION BEAUTIFICATION PROJECT
PROJECT DESCRIPTION:
The purpose of this project is to improve the
aesthetics along both the Aviation Boulevard
and Pacific Coast Highway corridors.
Improvements will include gateway signs,
landscaping medians, street and pedestrian
lighting, colored art panels, bus shelters, street
furnishings, and other related streetscape
improvements to help create an identity of
Hermosa Beach, to help create a pedestrian-
friendly environment, and that enhances
conditions for local business
This project to be programmed/budgeted as
follows:
Phase I
Conceptual Plan
Completed in FY 12-13
Phase II
Engineering Plans and Specifications
FY12-14
Phase III
Construction
FY14-15
The project will also be coordinated with the
operational mobility improvements proposed by
the PCH Traffic Improvements Project which
will also include preliminary engineering for the
intersection of PCH & Aviation - funded through
the South Bay Measure R Program.
STATUS:
Conceptual Design has begun in FY12-13.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Conceptual Design $160,000
Engineering Design $200,000
Construction TBD
CURRENT REQUEST
115 State Gas Tax Fund
145 Proposition A Fund
$32,000
$275,000
146 Proposition C Fund ($375,000 from
Potential Competitive Grant Funding)
Chevron Coke Drum Project
SCE Rule 20A
$503,000
$150,000
$124,006
PROJECT TOTAL: $1,084,006 TOTAL FY 13-14 CIP FUNDING: $1,084,006
246
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8143 PCH-Aviation Beautification Project
8143-4200 Contract Services
8143-4201 Contract Serv/Private 0 0 0 0 150,000
Total Contract Services 0 0 0 0 150,000
Total PCH-Aviation Beautification Project 0 0 0 0 150,000
115 State Gas Tax Fund
8143 PCH-Aviation Beautification Project
8143-4200 Contract Services
8143-4201 Contract Serv/Private 0 32,000 7,051 32,000 32,000
Total Contract Services 0 32,000 7,051 32,000 32,000
Total PCH-Aviation Beautification Project 0 32,000 7,051 32,000 32,000
145 Proposition A Fund
8143 PCH-Aviation Beautification Project
8143-4200 Contract Services
8143-4201 Contract Serv/Private 0 0 0 0 275,000
Total Contract Services 0 0 0 0 275,000
Total PCH-Aviation Beautification Project 0 0 0 0 275,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
247
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
146 Proposition C Fund
8143 PCH-Aviation Beautification Project
8143-4200 Contract Services
8143-4201 Contract Serv/Private 0 128,000 8,202 128,000 503,000
Total Contract Services 0 128,000 8,202 128,000 503,000
Total PCH-Aviation Beautification Project 0 128,000 8,202 128,000 503,000
150 Grants Fund
8143 PCH-Aviation Beautification Project
8143-4200 Contract Services
8143-4201 Contract Serv/Private 0 0 0 0 124,006
Total Contract Services 0 0 0 0 124,006
Total PCH-Aviation Beautification Project 0 0 0 0 124,006
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
248
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CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Street and Highway Improvements 147- 8160-4201
150-8160-4201
PROJECT NO./TITLE: CIP 12-160 PCH Traffic Improvements
PROJECT DESCRIPTION:
The purpose of this project is to improve
operational mobility along State Route 1
(Pacific Coast Highway) which also provides
operational relief to I-405 by improving
operations in a parallel route. The work is
intended to widen and upgrade the
intersections by possible construction of
dedicated right and left-hand turn pockets,
restriping, and re-signalization. The proposed
project also includes improvements including
but not restricted to signage, parking, and
channelization improvements of the segment
on PCH between Anita Street and Artesia
Boulevard and cross streets as required. This
segment was identified for improvement as per
SCAG’s study (User-based Microanalysis of
SR 1, PCH) which was done in July 2009.
The scope of work will also include preliminary
engineering of PCH/Aviation Boulevard since
this intersection is a major intersection and is
part of the project study area.
The scope shown above is from the list of
projects funded through the South Bay
Measure R Program.
Traffic signal and pedestrian improvements at
the intersection of Pacific Coast Highway and
Pier Avenue are also included in the scope of
this project.
JUSTIFICATION:
STATUS:
Construction will continue for FY 13-14
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Engineering $118,000
Construction $139,261
Associate Engineer $4,739
CURRENT REQUEST
147 Measure R Funds $162,000
150 Grants Fund $100,000
PROJECT TOTAL: $262,000 TOTAL FY 13-14 CIP FUNDING: $262,000
250
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
147 Measure R Fund
8160 PCH Traffic Improvements
8160-4200 Contract Services
8160-4201 Contract Serv/Private 0 88,000 0 88,000 162,000
Total Contract Services 0 88,000 0 88,000 162,000
Total PCH Traffic Improvements 0 88,000 0 88,000 162,000
150 Grants Fund
8160 PCH Traffic Improvements
8160-4100 Personal Services
8160-4102 Regular Salaries 0 0 0 0 3,721
8160-4180 Retirement 0 0 0 0 307
8160-4188 Employee Benefits 0 0 0 0 650
8160-4189 Medicare Benefits 0 0 0 0 61
Total Personal Services 0 0 0 0 4,739
8160-4200 Contract Services
8160-4201 Contract Serv/Private 0 0 0 0 95,261
Total Contract Services 0 0 0 0 95,261
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
251
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Sewer Improvements 160-8308-4201
PROJECT NO./TITLE: CIP 13-308 Stormwater Improvements
PROJECT DESCRIPTION:
Preliminary study to investigate Stormwater
capital improvement projects that will identify
locations to divert, infiltrate, treat and reuse
urban stormwater runoff.
JUSTIFICATION:
To comply with MS4 permit requirements.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Study $40,000
CURRENT REQUEST
160 Sewer Fund $40,000
PROJECT TOTAL: $40,000 TOTAL FY 13-14 CIP FUNDING: $40,000
252
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
160 Sewer Fund
8308 Storm Water Improvements
8308-4200 Contract Services
8308-4201 Contract Serv/Private 0 0 0 0 40,000
Total Contract Services 0 0 0 0 40,000
Total Storm Water Improvements 0 0 0 0 40,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
253
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Sewer Improvements 160-8401-4201
301-8401-4201
PROJECT NO./TITLE: CIP 13-401 Sewer Improvements Various locations
PROJECT DESCRIPTION:
Design for Sanitary sewer rehabilitation at
various locations as determined by CIP 07-422
Update of the City’s Sewer Master Plan
performed in FY 2007-08.
JUSTIFICATION:
The entire City’s sanitary sewer network was
inventoried during the citywide sewer video
project performed in FY07-08 as part of CIP
07-422 Update of the City’s Sewer Master Plan.
As a result sewer segments were identified and
prioritized for repair based on the level of
distress. This project will include engineering
and construction of sewer work required to be
performed in association and in advance of
streets designated for rehabilitation in FY 2012-
13.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $400,000
Construction Support $25,000
Engineering $25,000
CURRENT REQUEST
160 Sewer Fund $400,000
PROJECT TOTAL: $400,000 TOTAL FY 13-14 CIP FUNDING: $400,000
254
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
160 Sewer Fund
8401 Sewer Impr Various Locations 2012
8401-4200 Contract Services
8401-4201 Contract Serv/Private 0 723,337 33 723,337 400,000
Total Contract Services 0 723,337 33 723,337 400,000
Total Sewer Impr Various Locations 2012 0 723,337 33 723,337 400,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
255
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Parks Improvements 125-8538-4201
PROJECT NO./TITLE: CIP 13-538 Citywide Park Master Plan
PROJECT DESCRIPTION:
Update the City’s 1995 Park Master Plan by
assessing park facilities and developing a
comprehensive maintenance plan and long
term capital improvement plan.
JUSTIFICATION:
Streamline maintenance processes by creating
a comprehensive maintenance plan, as well as
provide additional beautification and usability of
parks throughout the City through various CIP
projects.
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Planning $60,261
Associate Engineer $4,739
CURRENT REQUEST
125 Park/Rec Facility Tax Fund $65,000
PROJECT TOTAL: $65,000 TOTAL FY 13-14 CIP FUNDING: $65,000
256
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
125 Park/Rec Fund
8538 Citywide Park Master Plan
8538-4100 Personal Services
8538-4102 Regular Salaries 0 0 0 0 3,721
8538-4180 Retirement 0 0 0 0 307
8538-4188 Employee Benefits 0 0 0 0 650
8538-4189 Medicare Benefits 0 0 0 0 61
Total Personal Services 0 0 0 0 4,739
8538-4200 Contract Services
8538-4201 Contract Serv/Private 0 0 0 0 60,261
Total Contract Services 0 0 0 0 60,261
Total Citywide Park Master Plan 0 0 0 0 65,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
257
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 125-8602-4201
001-8602-4201
PROJECT NO./TITLE: CIP 11-602 Clark Field Energy Efficient Electrical Upgrades
PROJECT DESCRIPTION:
Relocate electric panel and controls from
Announcer’s Booth to the lower electrical room at
Clark Field.
JUSTIFICATION: The existing equipment in the
Announcer’s Booth is in very poor condition and
does not qualify for Area Lighting power rates.
Once relocated to the lower electrical room, the
new equipment will qualify for Area Lighting power
rates, improve safety, reduce maintenance
problems, and allow greater operating flexibility for
the field lighting increasing energy efficiency.
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $31,000
CURRENT REQUEST
125 Park Recreation Facility Tax Fund $30,000
001 General Funds (Committed Funds- Clark Field) $1,000
PROJECT TOTAL: $31,000 TOTAL FY 11-12 CIP FUNDING: $31,000
258
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8602 Clark Field Electrical Upgrades
8602-4200 Contract Services
8602-4201 Contract Serv/Private 0 0 0 0 1,000
Total Contract Services 0 0 0 0 1,000
Total Clark Field Electrical Upgrades 0 0 0 0 1,000
125 Park/Rec Fund
8602 Clark Field Electrical Upgrades
8602-4200 Contract Services
8602-4201 Contract Serv/Private 0 30,000 300 30,000 30,000
Total Contract Services 0 30,000 300 30,000 30,000
Total Clark Field Electrical Upgrades 0 30,000 300 30,000 30,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
259
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Building and Grounds 001- 8606-4201
PROJECT NO./TITLE: CIP 13-606 Fire Station Renovation & Upgrades
PROJECT DESCRIPTION:
Upgrades and/or repairs to the following:
Kitchen cabinets: $5,000
Exterior sliding glass door, lock, and
frame: $3,000
Apparatus bay door: $25,000
The 50+ year old Hermosa Beach Fire
Department Building is in need of repairs,
upgrades and replacement of old & worn
building/living necessities. These include: the
paging/lighting system, apparatus bay door,
painting, window & floor coverings, and cracks
in the apparatus bay floor.
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $33,000
CURRENT REQUEST
001 General Fund $33,000
PROJECT TOTAL: $33,000 TOTAL FY 13-14 CIP FUNDING: $33,000
260
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8606 Fire Station Renovation & Upgrades
8606-4200 Contract Services
8606-4201 Contract Serv/Private 0 20,370 643 20,370 33,000
Total Contract Services 0 20,370 643 20,370 33,000
Total Fire Station Renovation & Upgrades 0 20,370 643 20,370 33,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
261
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 001-8613-4201
PROJECT NO./TITLE: CIP 13-613 City Yard Roof
PROJECT DESCRIPTION:
Repair roof of fleet maintenance and traffic
safety facilities at the City Yard.
JUSTIFICATION: Address leaking roof
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $30,000
CURRENT REQUEST
001 General Fund $30,000
PROJECT TOTAL: $30,000 TOTAL FY 11-12 CIP FUNDING: $30,000
262
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8613 City Yard Roof
8613-4200 Contract Services
8613-4201 Contract Serv/Private 0 0 0 0 30,000
Total Contract Services 0 0 0 0 30,000
Total City Yard Roof 0 0 0 0 30,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
263
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-2014
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: PUBLIC BUILDING AND GROUNDS 001-8619-8201
IMPROVEMENTS
PROJECT NO./TITLE: 13- 619 Police Facilities Improvements
PROJECT DESCRIPTION:
The project involves securing the back ramp
of the police department and installing a
modular office for the traffic bureau.
JUSTIFICATION:
Security Gate: The ramp off of Bard Street
is used to park police vehicles, transport
prisoners to the jail, to access the fire
department and for the fire department to
use in emergencies when their front door is
inoperative. The security of the police and
fire departments is important. Expensive city
equipment is exposed, as well as, personal
property. To prevent access by
unauthorized personnel, it is recommended
that a security gate be installed.
Modular Traffic Office: The traffic bureau is
exchanging locations with the friends of the
library. The new location will give the ability
to use the added space for an armory,
traffic office, and parking area for the police
motorcycles. This work would also include
the installation of a garage door at the front
of the building, roofing and run electrical
and data cables to the modular unit.
STATUS:
COST TO COMPLETE PROJECT
REMAINING PRIOR YEARS FUNDS
Design and Construction $70,000
CURRENT REQUEST
001 General Fund $70,000
PROJECT TOTAL: $70,000 TOTAL FY 13-14 CIP FUNDING: $70,000
264
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8619 Police Facility Improvements
8619-4200 Contract Services
8619-4201 Contract Serv/Private 0 0 0 0 70,000
Total Contract Services 0 0 0 0 70,000
Total Police Facility Improvements 0 0 0 0 70,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
265
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 122-8631-4201
PROJECT NO./TITLE: CIP 13-631 14th Street Beach Restroom Rehabilitation
PROJECT DESCRIPTION:
The project consists of replacing the control
panel, pumps, other miscellaneous repairs
including replacing plumbing fixtures and
doors for the restroom located at:
14th Street and The Strand
JUSTIFICATION:
The restroom is over 30 years old and is in
a state of disrepair. The beach restrooms
became the City’s responsibility as part of
the contract with L.A. County Lifeguards.
Two of the three beach restrooms were
completed in 2012. The 14th Street
Restroom Facilities were unable to be
replaced due to insufficient funds. Repairs
will enable the use of the restroom during
the summer weekends.
STATUS:
Construction can be expected to start in
FY13-14.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $25,000
CURRENT REQUEST
122 Tyco Fund
$25,000
Total $25,000
266
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
122 Tyco Fund
8631 14th St. Beach Restroom Rehabilitation
8631-4200 Contract Services
8631-4201 Contract Serv/Private 830,930 21,521 21,521 21,521 25,000
Total Contract Services 830,930 21,521 21,521 21,521 25,000
Total 14th St. Beach Restroom Rehabilitation 830,930 21,521 21,521 21,521 25,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
267
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 125-8649-4201
PROJECT NO./TITLE: CIP 13-649 Community Center General Improvement
PROJECT DESCRIPTION:
On-going improvements to the Community Center including
energy efficiency improvements, miscellaneous repairs and
other improvements.
South Wing Rewiring and Theatre lights will be completed in
2012/2013.
STATUS:
Development of Strategic Plan in FY13-14. The project will be
coordinated with the expected General Plan update, which
may extend the strategic planning period.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Engineering Design $25,000
Construction $55,522
Associate Engineer $9,478
001 General Fund
CURRENT REQUEST
125 Park/Rec Facility Tax Fund $90,000
PROJECT TOTAL: $90,000 TOTAL FY 13-14 CIP FUNDING: $90,000
268
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
125 Park/Rec Fund
8649 Comm Ctr General Improvements
8649-4100 Personal Services
8649-4102 Regular Salaries 0 0 0 0 7,443
8649-4180 Retirement 0 0 0 0 614
8649-4188 Employee Benefits 0 0 0 0 1,300
8649-4189 Medicare Benefits 0 0 0 0 122
Total Personal Services 0 0 0 0 9,479
8649-4200 Contract Services
8649-4201 Contract Serv/Private 0 90,000 0 90,000 80,521
Total Contract Services 0 90,000 0 90,000 80,521
Total Comm Ctr General Improvements 0 90,000 0 90,000 90,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
269
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Grounds 140-8655-4201
Improvements
PROJECT NO./TITLE: CIP 13-655 City Facilities ADA Transition Plan and Improvements
PROJECT DESCRIPTION:
The objective of this study is to provide an ADA
accessibility assessment for all the City’s
facilities and make ADA improvements.
JUSTIFICATION:
To identify existing conditions of the facilities
for planning future ADA improvements to
comply with the ADA.
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Preliminary Engineering $50,775
Construction $16,940
CURRENT REQUEST
140 CDBG Funds $67,715
PROJECT TOTAL: $67,715 TOTAL FY 13-14 CIP FUNDING: $67,715
270
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
140 CDBG Funds
8655 City Facilities Conditions/ADA Assessment
8655-4200 Contract Services
8655-4201 Contract Serv/Private 0 0 0 0 67,715
Total Contract Services 0 0 0 0 67,715
Total City Facilities Conditions/ADA Assessment 0 0 0 0 67,715
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
271
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 001-8656-4201
105-8656-4201
125-8656-4201
150-8656-4201
PROJECT NO./TITLE: CIP 13-656 Citywide Energy Conservation Upgrade
PROJECT DESCRIPTION:
Conduct energy audits for all City facilities in order to assess
areas where the City can reduce electricity and natural gas
uses and costs. This will also help explore mechanism to
attain higher levels of energy efficiency including the use of
solar panels.
The scope of this project also includes installation of energy
efficient lighting on the Strand and Hermosa Avenue between
10th Street and 14th Street, and design of exterior lighting for
the lawn bowling facility at Clark Field
STATUS:
Development of Strategic Plan in FY13-14. The project will be
coordinated with the expected General Plan update, which
may extend the strategic planning period.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Engineering $80,000
Engineering $50,000
CURRENT REQUEST
001 General Fund
125 Park/Rec Facility Tax Fund
150 Grants Fund
$50,000
$25,000
$55,000
PROJECT TOTAL: $130,000 TOTAL FY 13-14 CIP FUNDING: $130,000
272
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8656 Citywide Energy Conservation Upgrades
8656-4200 Contract Services
8656-4201 Contract Serv/Private 0 0 0 0 50,000
Total Contract Services 0 0 0 0 50,000
Total Citywide Energy Conservation Upgrades 0 0 0 0 50,000
125 Park/Rec Fund
8656 Citywide Energy Conservation Upgrades
8656-4200 Contract Services
8656-4201 Contract Serv/Private 0 0 0 0 25,000
Total Contract Services 0 0 0 0 25,000
Total Citywide Energy Conservation Upgrades 0 0 0 0 25,000
150 Grants Fund
8656 Citywide Energy Conservation Upgrades
8656-4200 Contract Services
8656-4201 Contract Serv/Private 0 0 0 0 55,000
Total Contract Services 0 0 0 0 55,000
Total Citywide Energy Conservation Upgrades 0 0 0 0 55,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
273
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 122-8609-4201
PROJECT NO./TITLE: CIP 13-659 Municipal Pier Structural Repairs – Phase II
PROJECT DESCRIPTION:
Phase I of the Municipal Pier structural repairs will be
completed in May 2013.
Phase II will focus on repairing 8 more damaged piles
which were identified in the February 2012 Pier
Evaluation Report as medium priority level. More
damage will be compiled from the observation of the
City’s Inspector and the construction crew performing
the repairs of Phase I.
STATUS:
Development of Strategic Plan in FY13-14. The project
will be coordinated with the expected General Plan
update, which may extend the strategic planning period.
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Preliminary Engineering $20,000
Engineering Design $30,000
Construction $145,000
CURRENT REQUEST
122 Tyco Fund
$195,000
PROJECT TOTAL: $195,000 TOTAL FY 13-14- CIP FUNDING: $195,000
274
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
122 Tyco Fund
8659 Municipal Pier Structural Repairs Ph.II
8659-4200 Contract Services
8659-4201 Contract Serv/Private 0 0 0 0 195,000
Total Contract Services 0 0 0 0 195,000
Total Municipal Pier Structural Repairs Ph.II 0 0 0 0 195,000
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
275
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 001-8663-4201
PROJECT NO./TITLE: CIP 13-663 Parking Structure Repairs
PROJECT DESCRIPTION:
The project will entail physical repairs to various
visible cracks in the slab-on-grade, elevated slabs,
exposed and/or corroded reinforcement, and
corrosion in the embedded sleeves supporting
handrail/guiderail posts.
Repairs will be performed in accordance with the
recommended repair strategies as outlined in the
assessment report completed in FY 12-13.
JUSTIFICATION:
The parking structure is approximately ten years
old and beginning to degrade in the marine
environment. Timely repairs may minimize
damage and reduce the need for future
maintenance and repairs. Items showing signs of
deterioration include the concrete deck, exposed
metal work, and surface painting.
STATUS:
Assessment was completed FY 12-13.
Repairs scheduled for FY 13-14
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Construction $69,952
CURRENT REQUEST
001 General Fund (GF) $60,000
001 GF Committed Funds – Parking Facility $9,952
PROJECT TOTAL: $69,952 TOTAL FY 13-14 CIP FUNDING: $69,952
276
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8663 Parking Structure Repairs
8663-4200 Contract Services
8663-4201 Contract Serv/Private 0 0 0 0 69,592
Total Contract Services 0 0 0 0 69,592
Total Parking Structure Repairs 0 0 0 0 69,592
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
277
CITY OF HERMOSA BEACH
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2013-14
DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.:
CATEGORY: Public Buildings and Ground Improvements 001-8664-4201
PROJECT NO./TITLE: CIP 13-664 City Facility Condition Assessment & Asbestos Report
PROJECT DESCRIPTION
The objective of this study is to compile an
inventory of the condition of the City’s structures
(including asbestos assessment) and a prioritized
list of repairs with estimated costs. The study will
provide a schedule of preventive maintenance
activities which should assist in the compilation of
CIP budgets.
JUSTIFICATION:
To facilitate future repairs and improvements.
STATUS:
COST TO COMPLETE PROJECT REMAINING PRIOR YEAR FUNDS
Assessment $55,739
CURRENT REQUEST
001 General Fund (CDBG Exchange Funds) $55,739
PROJECT TOTAL: $55,739 TOTAL FY 13-14 CIP FUNDING: $55,739
278
2011-12 2012-13 2012-13 2012-13 2013-14
Expended Total Budget YTD Thru Jan Yr. End Est Dept Request
001 General Fund
8664 City Facility Assessment/Asbesto Rprt
8664-4200 Contract Services
8664-4201 Contract Serv/Private 0 0 0 0 55,739
Total Contract Services 0 0 0 0 55,739
Total City Facility Assessment/Asbesto Rprt 0 0 0 0 55,739
CITY OF HERMOSA BEACH
DEPARTMENT EXPENDITURE DETAIL
2013-14 BUDGET
279
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280
APPENDIX
281
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282
CITY OF HERMOSA BEACH FACTS & FIGURES
Date of Incorporation
January 14, 1907
Form of Government
Council - City Manager
Location
Four miles south of
Los Angeles International Airport
Area
1.3 square miles
Population
19,653
Parking Meters
1,677
Public Safety
One Police Station,
36 safety personnel
One Fire Station,
17 safety personnel
Parks & Public Facilities
Beach - 36.52 acres
Twenty parks - 21.70 acres
Hermosa Greenbelt – 19.50 acres
(Open space park)
One Community Theatre
Libraries
One Los Angeles County
Branch Library
Employees
Full-time 125
Largest Employer
24 Hour Fitness (171)
Main Businesses
Hotels
Eating/drinking establishments
Local Economy
Tourism based
Climate
Average Temperature
70o F Summer, 55o F Winter
Assessed Valuation
$4.9 Billion1
Miles of streets
Forty miles of streets
Number of Street Lights
392 (city owned)
928 (electric utility)
Sanitary Sewers
34 miles
City Storm Drains
1 mile
Parcels1
7,072
Residential – 6,314
Commercial – 521
Vacant – 103
Other – 134
Housing Units2
10,150 (2013)
Persons Per Household2
2.06 (2013)
Source: City of Hermosa Beach, Finance Department
1 HdL Coren & Cone 2010-11
2 State of California Department of Finance
283
CITY OF HERMOSA BEACH
REVENUE HISTORY BY FUND
2013-14 BUDGET
2011-12 2010-11 2009-10 2008-09 2007-08ActualActualActualActualActual
General Fund
Property Taxes $11,598,616 $11,518,645 $11,407,965 $11,188,377 $10,458,034
Sales & Use Tax $2,474,651 $2,209,559 2,112,971 2,390,658 2,500,659
Transient Occupancy Tax $1,884,020 $1,689,356 1,559,049 1,645,571 1,892,363
Business License Tax $950,803 $807,755 863,781 866,072 802,347
Utility Users Tax $2,495,895 $2,520,720 2,559,369 2,575,209 2,714,029
Other Taxes $1,089,002 $1,043,161 980,780 982,487 1,048,048
Licenses & Permits $668,406 $627,056 556,738 678,477 877,776
Fines & Forfeitures $2,430,891 $2,129,045 2,040,336 2,075,238 1,957,484
Use of Property & Money $564,225 $393,575 325,979 322,734 449,502
Other Governments $159,765 $175,729 164,496 171,555 217,886
Service Charges $4,183,297 $3,864,207 3,998,344 4,007,265 4,081,035
Other Revenue $177,681 $217,943 314,113 256,919 302,422
Total General Fund $28,677,252 $27,196,751 $26,883,921 $27,160,562 $27,301,583
Lighting & Landscaping Fund $459,226 $460,537 $456,456 $452,597 $454,703
Downtown Enhancement Fund $1,653,881 $1,440,565 1,033,460 1,041,711 1,174,458
State Gas Tax Fund $552,427 $493,185 521,387 691,659 761,153
AB 939 Fund $57,344 $58,788 60,524 68,361 77,877
Prop A Open Space Fund $433,957 $20,557 20,557 114,945 26,169
Tyco Fund $316,457 $320,392 320,252 428,981 317,708
Tyco Tidelands Fund $471 $1,584 2,417 7,678 17,801
Parks/Rec Facility Tax Fund $22,044 $128,308 6,566 30,248 203,970
Building Improvement Fund $0 $0 0 46 190
Bayview Drive District Adminsitrative Exp Fund $4,357 $4,381 13 4,675 4,703
Lower Pier District Administrative Expense Fund $2,600 $2,500 3,324 3,324 3,324
Myrtle District Administrative Expense Fund $9,165 $8,958 9,585 9,817 10,097
Loma District Administrative Expense Fund $10,218 $9,854 10,586 10,890 11,305
Beach Dr Assmnt Dist Exp Fund $3,027 $2,722 14 3,008 3,025
Community Development Block Grant Fund $0 $6,453 9,088 142,799 9,535
Prop A Transit Fund $300,513 $270,962 267,206 319,271 367,087
Prop C Fund $241,766 $226,440 230,278 307,301 384,402
Measure R $179,974 $165,331 124,655 0 0
Grants Fund $367,474 $902,508 1,831,753 627,130 71,488
Office of Traffic Safety Grant Fund $0 $0 0 0 0
Air Quality Improvement Fund $25,573 $22,124 22,943 27,154 30,381
Supplemental Law Enforcement Services Fund $102,435 $102,532 102,974 106,463 110,561
California Law Enforcement Equipment Program $0 $0 0 11 77
Taskforce for Reg Autotheft Prevention Fund $0 $0 0 0 147,328
Sewer Fund $58,348 $66,680 52,636 81,098 100,678
Asset Forfeiture Fund $48,184 $92,878 41,671 90,687 48,101
Fire Protection Fund $8,434 $36,142 24,258 65,687 101,807
Retirement Stabilization Fund $0 $0 7,595 19,920 52,327
Contingency Fund $0 $0 37,551 121,477 260,315
Capital Improvement Fund $23,517 $215,531 84,238 34,143 224,746
Artesia Boulevard Relinquishment Fund $150 $148 208 665 1,854
Myrtle Utility Underground Improvement Fund $0 $0 (3,425)323 596
Loma Utility Underground Improvement Fund $0 $0 0 0 0
Bayview Dr Util Undrgrndng Dist Imp Fund $0 $0 (60,963)6,793 12,757
Beach Dr Assessment Improvement Fund $0 $0 (19,070)3,040 5,485
Bayview Drive Redemption Fund $1,135 $1,223 1,365 848 4,542
Lower Pier District Redemption Fund $268 $318 332 693 1,319
Beach Dr Assessment Dist Redemption Fund $543 $590 619 375 733
Beach Dr Assessment Dist Reserve Fund $40 $44 53 126 224
Myrtle Avenue Assessment Fund $665 $723 847 1,872 2,975
Loma Drive Assessment Fund $865 $827 919 1,911 3,044
Bayview Drive Reserve Fund $133 $145 174 424 735
Insurance Fund $2,403,842 $2,964,091 2,467,820 2,230,212 2,036,967
Equipment Replacement Fund $1,660,228 $1,619,642 1,469,618 1,450,339 1,364,459
Grand Total $37,626,513 $36,844,414 $36,024,405 $35,669,264 $35,712,587
284
REVENUE CATEGORY DETAIL
2013-14 Schedule of Revenues by Fund
and
Revenue History by Fund
The following General Fund revenue accounts are included for each revenue category
on the Schedule of Revenues by Fund and the Revenue History by Fund:
Property Taxes
Current Year Secured
Current Year Unsecured
Prior Year Collections
Supplemental Roll SB813
Property Tax In Lieu of Vehicle
License Fees
Sales and Use Tax
Sales Tax
In-Lieu Sales Tax
Transient Occupancy Tax
Business License Tax
Utility Users Tax
Other Taxes
½ Cent Sales Tax Extension
Transfer Tax
Cable TV Franchise
Electric Franchise
Gas Franchise
Refuse Franchise
Licenses and Permits
Fines and Forfeitures
Use of Money and Property
Other Governments
Intergovernmental/State
Service Charges
Other Revenues
285
CITY OF HERMOSA BEACH
EXPENDITURE HISTORY BY FUND
2013-14 BUDGET
2011-12 2010-11 2009-10 2008-09 2007-08
Actual Actual Actual Actual Actual
General Fund
City Council $200,109 $161,696 $186,670 $412,229 $229,142
City Attorney 407,445 264,307 217,528 227,891 172,411
City Clerk/Elections 326,956 281,448 310,986 260,265 288,232
City Manager 376,489 377,491 361,384 361,741 350,038
Affordable Housing 15,397 6,659 7,700 23,750 0
Prospective Expenditures 0 0 0 0 0
City Prosecutor 114,636 135,620 137,274 138,183 161,556
City Treasurer 121,682 117,295 124,408 123,525 115,050
Community Development
Building & Safety 567,359 569,631 627,053 733,857 714,783
Planning 598,110 591,759 571,851 641,375 547,042
Community Resources/Cable TV 961,349 1,010,432 1,170,058 1,321,918 1,230,077
Finance Administration 749,411 771,071 747,142 714,956 698,790
Finance Cashier 553,662 466,097 520,772 544,000 551,027
Fire Department 4,555,686 4,756,938 5,472,221 5,161,923 5,026,487
General Appropriations 67,136 102,175 99,737 99,234 89,635
Human Resources 296,977 300,679 468,930 603,032 543,927
Police 10,019,440 9,861,045 10,057,270 10,110,477 10,487,779
Community Services 1,722,711 1,642,569 1,458,623 1,549,083 1,576,851
Crossing Guards 76,333 76,219 77,203 74,862 77,307
Public Works
Administration 543,082 561,805 623,468 769,002 711,722
Building Maintenance 653,741 667,228 645,629 627,073 659,031
Parks 682,111 671,484 730,580 760,096 654,870
Street Maintenance/Traffic Safety 886,805 872,588 871,462 836,192 877,357
Capital Improvement Projects 273,316 55,405 4,237 0 0
Total General Fund $24,769,943 $24,321,641 $25,492,186 $26,094,664 $25,763,112
Lighting & Landscaping Fund 550,357 507,806 $529,126 $520,354 $524,232
Downtown Enhancement Fund 1,329,553 1,289,412 996,868 963,306 1,176,184
State Gas Tax Fund 341,476 117,563 59,240 417,221 19,518
AB 939 Fund 167,324 115,379 78,437 98,033 84,986
Prop A Open Space Fund 294,181 0 0 94,388 5,612Tyco Fund 830,930 1,974 13 93,948 252
Tyco Tidelands Fund 20,039 144,066 33,958 33,446 56,011
Parks/Rec Facility Tax Fund 0 0 130,789 237,379 98,559
UUT Railroad Right of Way Fund 0 0 0 0 0
Building Improvement Fund 0 0 0 0 0
Bayview Drive Dist Admin Exp Fund 1,553 1,577 1,481 1,575 1,565
Lower Pier Administrative Expense Fund 1,329 1,323 1,334 1,339 1,325
Myrtle District Administrative Expense Fund 5,304 7,068 4,022 5,469 5,415
Loma District Administrative Expense Fund 5,597 7,210 4,271 5,793 5,879
Beach Dr Assmnt Dist Admin Exp Fund 1,509 1,486 1,499 1,527 1,434
Community Development Block Grant Fund 0 0 9,087 142,797 9,534
Prop A Transit Fund 164,801 1,217,871 315,165 149,817 166,308
Prop C Fund 30,961 1,404,925 1,050,691 291,785 4,800
Measure R 101,517 20,166 19,420 0 0
Grants Fund 376,220 911,704 1,809,797 633,546 70,485
Office of Traffic Safety Grant Fund 0 0 0 0 0
Air Quality Improvement Fund 2,574 1,080 56,591 61,833 225
Supplemental Law Enforcement Services Fund 168,235 135,475 30,262 65,959 88,900
California Law Enforcement Equipment Program 0 0 0 292 0
Taskforce for Reg Autotheft Prevention Fund 0 0 0 0 147,328
Sewer Fund 423,768 463,512 724,283 906,919 998,702
Asset Forfeiture Fund 31,532 31,202 51,482 5,445 0
Fire Protection Fund 0 7,500 10,932 22,206 28,219
Capital Improvement Fund 211,953 237,926 709,586 1,013,556 862,179
Artesia Boulevard Relinquishment Fund 1,627 998 4,000 2,825 4,271
Bayview Dr Utility Undrgrndng Dist Impr Fund 0 0 0 0 23,444
Beach Dr Assessmnt Dist Impr Fund 0 0 0 0 0
Insurance Fund 4,652,294 4,145,921 2,728,355 2,924,934 4,662,462
Equipment Replacement Fund 1,307,501 1,590,923 1,232,785 $1,200,027 $1,451,420
Grand Total $35,792,078 $36,685,708 $36,085,660 $35,990,383 $36,262,362
286
EXPLANATION OF USER CHARGE ALLOCATIONS
Communications Equipment Replacement Charges: Departments are charged user
charges for the replacement of computer equipment, peripheral equipment, business
machines and for a proportionate share of the Information Technology Division costs.
The current useful life for personal computers is 3 years, while peripherals range from 4
to 6 years. The useful life for business machines is 7 years. The allocation is distributed
based on the following weighted formula:
Annual amortization + percent of Information Technology equipment
amortization + percent of total Information Technology Division costs +
business machine amortization.
Equipment Replacement Charges: Departments are charged user charges for the
replacement of vehicles, heavy equipment, general small equipment and for a
proportionate share of the Equipment Service Division costs. The useful life for vehicles
and heavy equipment ranges from 3 to 25 years. The allocation is distributed based on
the following weighted formula:
Percent of Equipment Service Division costs + Department Parts & Fuel
+ Department vehicle amortization + Department specific services.
Building Maintenance Charges: Departments are charged user charges for the
maintenance of all City buildings. The allocation for 2012-13 is $304,655 and is
distributed based on the square footage occupied by each department. This amount
does not provide the full amount needed for all building maintenance but is a step toward
providing necessary funds.
Insurance User Charges: Departments are charged user charges for liability, worker’s
compensation, unemployment, and property and bonds. Costs are allocated using the
following weighted formulas:
Liability
Percent of losses for 3 years x per cent of payroll + per cent of vehicles x Liability
Department costs.
Worker Compensation
Percent of Payroll x Workers Compensation Department costs.
An additional amount was added to department charges to fund future claims
liabilities. The General Fund contribution was $50,000, with $7,537 contributed
by other funds based on the relative share of overall costs.
Auto/Property/Bonds
Property – Premium based on percent of occupied square footage.
Auto – Direct charge for vehicles
Bonds – Number of employees as ratio of total employees + direct
charge for department specific bonds.
Unemployment
Percent of Payroll x Unemployment Department costs.
287
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288
VEHICLE
REPLACEMENT SCHEDULE
289
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290
EQUIPMENT REPLACEMENT SCHEDULE
VEHICLES SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
AMOUNT
2013-14**FY***ACCUM.TOTAL
ACQUISITION REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/2014 COST
2101 (a)POLICE
V Additional hibrid vehicle to be assigned to Administration Sergeant $9,333 $28,000
V Additional hibrid vehicle to be utilized as fleet vehicle $9,333 $28,000
V Chevy Trailblazer $28,249 2005 9 2014 $2,550 $28,248 $29,500
V 2004 Ford Crown Victoria (Green)$25,593 2005 9 2014 $2,311 $25,593 $25,593
V 2002 Ford Crown Victoria (Blue)$25,593 2005 9 2014 $2,311 $25,593 $25,593
V Polaris All Terrain Vehicle 4 X 4 $13,956 2007 7 2014 $2,335 $13,956 $13,956
V Chevrolet Tahoe HB9 $29,234 2009 6 2015 $4,798 $24,458 $38,000
V Chevrolet Impala (Chief's Vehicle)$24,796 2006 9 2015 $1,878 $22,926 $28,000
V Trailer/Speed & Message Matrix (ARRA)$18,932 2010 5 2015 $3,803 $11,358 $18,932
V 2005 Ford Taurus (Detectives)$17,900 2007 9 2016 $1,440 $15,032 $17,900
V Chevrolet Impala $23,751 2007 9 2016 $2,457 $18,859 $28,000
V Honda Motorcycle 2005 Used (ARRA)$6,842 2011 5 2016 $1,374 $4,104 $6,842
V Ford Crown Victoria 2008 (K9 vehicle) HB8 $37,638 2010 6 2016 $6,349 $24,997 $37,638
V T3 Mobile Electric vehicle (#1)$12,030 2010 6 2016 $2,014 $8,020 $12,030
V T3 Mobile Electric vehicle (#2)$12,030 2010 6 2016 $2,014 $8,020 $12,030
V Ford Crown Victoria HB3 $24,303 2011 6 2017 $4,070 $8,140 $24,303
V Ford Crown Victoria HB4 $24,303 2011 6 2017 $4,070 $8,140 $24,303
V Ford Crown Victoria HB7 $24,303 2011 6 2017 $4,070 $8,140 $24,303
V Ford Crown Victoria HB6 $24,303 2011 6 2017 $4,070 $8,140 $24,303
V Honda ST1300 Motorcycle (includes set-up) $25,147 2012 5 2017 $5,053 $10,106 $25,147
V Honda ST1300 Motorcycle (includes set-up) $25,147 2012 5 2017 $5,053 $10,106 $25,147
V Ford Explorer - 2007 $24,604 2008 9 2017 $2,651 $16,685 $29,500
V Ford Crown Victoria - 2007 $24,990 2008 9 2017 $2,693 $16,948 $24,990
V Ford Escape Hybrid (Beach Patrol) HB10 $32,498 2009 11 2020 $2,929 $15,004 $32,498
V Ford Escape Hybrid (VIP use)$31,425 2009 11 2020 $2,866 $14,305 $31,425
V Ford F150 Crew Cab Pickup Truck (Det)$31,170 2011 9 2020 $3,479 $10,389 $31,170
V Dodge Grand Caravan $24,815 2011 9 2020 $2,770 $7,860 $24,815
V Ford Escape Hybrid (Beach Patrol) HB11 $36,826 2011 11 2022 $3,363 $10,044 $36,826
V Chevrolet Tahoe $39,137 2013 6 2019 $6,553 $6,553 $39,137
V Chevrolet Tahoe $39,137 2013 6 2019 $6,553 $6,553 $39,137
V Chevrolet Caprice $37,963 2013 6 2019 $6,356 $6,356 $37,963
V 2005 Honda ST1300 Motorcycle (incl set-up)$3,576 2013 5 2018 $718 $718 $3,576
V Dodge Charger $25,784 2013 6 2019 $4,317 $4,317 $25,784
V Ford Crown Victoria HB2 $29,724 2007 6 2013 Replaced for Chevy Tahoe
V Ford Crown Victoria HB1 $29,724 2007 6 2013 Replaced for Chevy Tahoe
V Ford Crown Victoria HB5 $29,724 2007 6 2013 Replaced for Chevy Caprice
V Pontiac Grand Prix- Replacement Authorized $27,817 2005 9 2014 Replaced for 2013 Dodge Charter
Sp Inv using V Ford F150 Pickup (Detectives)$26,420 2001 7 2008 NOT TO BE REPLACED
COUNT:37
SUBTOTAL:$919,384 $125,931 $399,668 $854,341
2104 OFFICE OF TRAFFIC SAFETY GRANT - SPEED ENFORCEMENT/EDUCATION PROGRAM
V Speed Check Trailer $13,640 1997 5 *NOT TO BE REPLACED
V Speed Check Trailer $17,428 2003 5 *NOT TO BE REPLACED
COUNT:2
SUBTOTAL:$31,068 **
2201 FIRE
V Pierce Fire Engine $276,263 1990 22 2012 $13,928 $276,263 $550,000
V Smeal Fire Engine $367,202 1997 22 2019 $17,313 $263,842 $367,202
V Pierce Fire Engine (delivery 6-00)$325,064 2000 22 2022 $14,240 $197,485 $325,064
V Ford Ambulance $64,663 1997 NOT TO BE REPLACED
V Ford Explorer (Code 3 Eq added)$34,048 2003 12 2015 $2,429 $29,212 $34,048
V Ford Ambulance (replacement) R11 $141,165 2010 9 2019 $15,831 $46,614 $141,165
291
EQUIPMENT REPLACEMENT SCHEDULE
VEHICLES SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
AMOUNT
2013-14**FY***ACCUM.TOTAL
ACQUISITION REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/2014 COST
2201 FIRE (continued)
V Ford Ambulance A11 $110,699 2006 9 2015 $10,891 $89,015 $130,000
V Chevrolet Tahoe Pickup $32,429 2009 12 2021 $2,687 $11,025 $32,429
O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $13,047 $16,915
O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $13,047 $16,915
O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $13,047 $16,915
O Eq 12 Lead EKG Unit $16,915 2008 8 2016 $2,023 $10,874 $16,915
COUNT:12
SUBTOTAL:$1,419,193 $85,168 $963,471 $1,647,568
3302 COMMUNITY SERVICES
V Ford Ranger 4 X 4 Pickup $18,650 2009 12 2021 $1,706 $8,365 $18,650
ANIMAL TRANSPORT UNIT/AC TRUCK $9,550 2008 12 2020 $777 $3,535 $9,550
V Ford Ranger Pickup $18,430 2006 12 2018 $1,464 $12,603 $18,430
V GO-4 (CNG) 119F $31,248 2004 12 2016 $2,754 $25,769 $31,248
V GO-4 (CNG) 119D $31,248 2004 12 2016 $2,754 $25,769 $31,248
V GO-4 (Gas) COPS Funded $26,616 2011 12 2023 $2,228 $6,654 $26,616
V 2008 Jeep Right Hand Drive $23,002 2008 12 2020 $2,104 $8,346 $23,002
V 2008 Jeep Right Hand Drive $23,002 2008 12 2020 $2,104 $8,346 $23,002
V Ford Ranger 4X4 Pickup $18,641 2008 12 2020 $1,530 $7,978 $18,641
V GO-4 (Gas) 119G $29,547 2008 12 2020 $2,682 $10,854 $29,547
V GO-4 (Gas) 119C $26,616 2011 12 2023 $2,228 $6,654 $26,616
V Firefly Electric Vehicle $39,063 2013 12 2025 $3,270 $3,270 $39,063
Purch Alt Fuel V GO-4 (Gas) 119E $32,380 2001 12 2013 Replaced for Firefly Electric Car
V Ford Ranger 4 X 4 Pickup $20,736 1999 10 2009 To sell at auction FY 10-11
V GO-4 (Propane) 119B $25,646 1998 10 2008 Replaced 2008 with Jeep
V GO-4 (Propane) 119K $25,646 1998 10 2008 Replaced 2008 with Jeep
COUNT:16
SUBTOTAL:$295,612 $25,601 $128,143 $295,613
4201 COMMUNITY DEVELOPMENT - BUILDING
Purch Alt Fuel V Ford Ranger Pickup-Replace with Sedan $38,500 2001 12 2013 Purchase to be completed by 6/30/13
Purch Alt Fuel V Ford Ranger Pickup-Replace with Sedan $38,500 2001 12 2013 Purchase to be completed by 6/30/13
V Ford F150 CNG Pickup $19,797 2003 12 2015 $1,121 $19,424 $19,797
COUNT:3
SUBTOTAL:$96,797 $1,120 $19,424 $19,797
4601 COMMUNITY RESOURCES
V Ford F350 Van $34,587 2001 12 2012 $2,183 $34,587 $34,587
V Ford F150 4WD Pickup $25,387 2003 12 2015 $1,820 $23,574 $25,387
COUNT:2
SUBTOTAL:$59,974 $4,003 $58,161 $59,974
PUBLIC WORKS FLEET
2601 STREET LIGHTING/LANDSCAPING/MEDIANS
V Ford F250 Utility Truck $35,755 2001 17 2018 $2,209 $26,957 $35,755
(b)V (20%) Ford F150 Pickup in Parks 1997 17 2014 $319
(b)V (30%) Ford F250 Utility Truck in Parks 2001 17 2018 $539
(b)V Dodge Durango (20%)2005 7 2012 $342
(1998 transferred from PD 04-05)
V Ford F150 Pickup Truck $24,841 1996 17 2013 $1,179 $24,841 $24,841
V Chevrolet 6500 Hi Lift Truck $137,223 2003 22 2025 $5,063 $66,659 $137,223
H Eq Hyster Forklift $20,325 1995 22 2017 $850 $17,788 $20,325
H Eq Backhoe (50%)$45,821 1986 26 2012 $2,310 $45,821 $45,821
COUNT:5.20
292
EQUIPMENT REPLACEMENT SCHEDULE
VEHICLES SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
AMOUNT
2013-14**FY***ACCUM.TOTAL
ACQUISITION REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/2014 COST
SUBTOTAL:$263,965 $12,811 $182,066 $263,965
3102 SEWERS
V Ford F450 Dump Truck $35,097 2001 22 2023 $1,677 $20,078 $35,097
(b)V Ford F350 Utility Truck (60%)$33,135 1996 16 2012 $966 $33,135 $33,135
(b)V (20%) Ford F150 Pickup in Parks 1997 17 2014 $319
(b)V (40%) Ford Ranger Extended Cab in PW Admin 2007 12 2019 $581
(b)V Dodge Durango (30%)2005 7 2012 $511
(1998 transferred from PD 04-05)
H Eq Caterpillar (Front Loader)$180,292 2005 12 2017 $13,940 $138,662 $180,292
H Eq Backhoe (50%)$45,821 1986 26 2012 $2,310 $45,821 $45,821
H Eq Sewer Jetter, Trailer mounted $31,675 2007 15 2022 $2,122 $14,784 $31,675
COUNT:5.0
SUBTOTAL:$326,021 $22,426 $252,480 $326,021
3104 TRAFFIC SAFETY
V Ford F250 SD Stake Bed Truck $29,088 2002 12 2014 $1,947 $29,088 $29,088
(b)V Ford F250 Utility Truck (95%)$29,337 2001 12 2013 $1,730 $29,337 $29,337
3104 TRAFFIC SAFETY continued
V Ford F450 Dump Truck $32,769 2001 27 2028 $1,203 $16,003 $32,769
V Ford F450 Custom Paint Truck $76,279 2002 12 2014 $5,106 $76,279 $76,279
Heq Generator $15,099 2004 11 2015 $1,359 $13,746 $15,099
Heq Skid Loader/John Deere $33,592 2007 11 2018 $3,068 $21,376 $33,592
V Trailer for Skid Loader $4,630 2008 11 2019 $469 $2,293 $4,630
COUNT:6.95
SUBTOTAL:$220,794 $14,882 $188,122 $220,794
3301 DOWNTOWN ENHANCEMENT
(b)V (5%) Ford F150 Pickup in Parks 1997 17 2014 $80
(b)V (5%) Ford F250 Utility Truck in Traffic Sfty 2001 12 2013 $83
COUNT:0.1
SUBTOTAL:$163
4202 PUBLIC WORKS ADMINISTRATION
V Ford Ranger Extended Cab (60%)$17,882 2007 12 2019 $870 $10,664 $17,882
V Toyota Camry (CNG)$28,276 2000 12 2012 $1,786 $28,276 $28,276
V Chevrolet Silverado Pickup Truck $29,572 2007 12 2019 $2,684 $16,229 $29,572
V Toyota Camry (CNG)$28,276 2000 12 2012 $1,784 $28,276 $28,276
COUNT:3.6
SUBTOTAL:$75,730 $7,124 $55,169 $75,730
4204 BUILDING MAINTENANCE
V Ford F250 Truck (CNG)$36,132 2000 17 2020 $1,739 $25,760 $36,132
(b)V (40%) Ford F350 Utility Truck in Sewers 1996 16 2012 $644
COUNT:1.4
SUBTOTAL:$36,132 $2,383 $25,760 $36,132
6101 PARKS
(b)V Ford F150 Pickup King Cab 4 X 4 (55%)$32,745 1997 17 2014 $880 $32,745 $32,745
V Ford F350 DumpTruck $35,003 1995 22 2017 $1,464 $29,173 $35,003
6101 Parks (Continued)
(b)V Dodge Durango (50%) $35,000 2005 7 2012 $852 $35,000 $35,000
293
EQUIPMENT REPLACEMENT SCHEDULE
VEHICLES SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
AMOUNT
2013-14**FY***ACCUM.TOTAL
ACQUISITION REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM COST IN SVC LIFE YR CHARGE 6/30/2014 COST
(1998 transferred from PD 04-05)
(b)V Ford F250 Utility Truck (70%)$32,841 2001 17 2018 $1,259 $23,894 $32,841
COUNT:2.75
SUBTOTAL:$135,589 $4,455 $120,812 $135,589
GRAND TOTALS COUNT:97.00
TOTAL:$3,688,197 $306,067 $2,385,136 $3,911,221
GROUP LEGEND
V = Vehicle
H Eq = Heavy Equipment
O Eq = Other Equipment
NOTE: EQUIPMENT SERVICE VEHICLE IS INCLUDED IN PUBLIC WORKS ADMINISTRATION BECAUSE AMOUNT
IS TOO SMALL TO ALLOCATE TO ALL DEPARTMENTS.
* FUNDED BY OFFICE OF TRAFFIC SAFETY GRANT. NOT INCLUDED IN EQUIPMENT REPLACEMENT CHARGES.
**THERE WAS AN INCREASE TO THE NEW VEHICLE CPI FROM JAN 2010 TO DEC 2010 OF 3.9%; THEREFORE
VEHICLE REPLACEMENT VALUES WERE INCREASED BY 3.9% FOR FISCAL YEAR 2012-13
***REFLECTS INCREASE OF .46% TO REFLECT INTEREST THAT WOULD BE EARNED IF INTEREST WAS
ALLOCATED TO THIS FUND.
(a)ALL POLICE VEHICLES INCLUDE "SET UP" IN REPLACEMENT COSTS.
(b)Effective 7/1/04 Public Works vehicles are being allocated to all departments based on personnel allocation of
primary user.
(c)Vehicle transferred from Police Department October 2005. Useful life was adjusted to reflect new replacement date.
INDICATES VEHICLE SCHEDULED FOR REPLACEMENT IN 2012-13
VEHICLES LISTED IN BOLD SCHEDULED FOR REPLACEMENT BUT NOT YET PURCHASED OR DISPOSED OF.
REPLACEMENT VALUES FOR THESE VEHICLES WERE NOT ADJUSTED.
2009-10 All vehicle lives were extended by 1 year.
2010-11 All vehicle lives were extended by a 2nd year.
Sold in 2013
V BMW Motorcycle (includes set-up) $24,190 2007 5 2012 $5,590 $24,190 $24,190
294
COMMUNICATIONS
EQUIPMENT
REPLACEMENT SCHEDULE
295
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296
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
1121 CITY CLERK
Monitor Flat Panel Monitor - 1909 1 $208 6-16-10 4 6-16-14 $52 $208 $208
Printer HP LaserJet 4050 1 $1,400 4-13-00 6 4-13-06 $232 $1,400 $1,400
Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $276 $1,662 $1,662
Scanner HP ScanJet C9866A 1 $500 2005 NOT TO BE REPLACED
PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 4 2017 $204 $204 $815
PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 4 2017 $204 $204 $815
PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 1 2017 $204 $204 $815
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex 3013
COUNT 15 $9,194 $1,172 $3,881 $5,715
1141 CITY TREASURER
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $286 $856 $856
PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-15-09 4 4-15-13 $228 $911 $911
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
Monitor Dell Flat Panel monitor - 19 inch 1 $231 8-3-06 4 8-3-10 $58 $231 $231
COUNT 4 $2,206 $624 $2,206 $2,206
1201 CITY MANAGER
Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $276 $1,662 $1,662
Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $277 $1,662 $1,662
PC Dell Laiitude E6430 Laptop 1 $1,566 2-19-13 6 2-19-19 $261 $261 $1,566
Monitor Dell Dual LCD Monitor 1 $198 2-19-13 4 2-19-17 $50 $50 $198
Monitor Dell Ultrasharp 23" VIS Widescreen 1 $240 2-20-13 4 2-19-17 $60 $60 $240
Monitor Dell Ultrasharp 23" VIS Widescreen 1 $240 2-20-13 4 2-19-17 $60 $60 $240
PC Dell Optiplex 3013 23" inluding monitor 2 $815 2013 4 2-19-17 $204 $204 $815
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Laptop E6430
Monitor Flat Panel Monitor - 19 inch (purchased with previous PC)1 $231 2006 4 2013 Replaced for Dell LCD Monitor
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 2 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
COUNT 13 $5,568 $984 $3,959 $5,568
*1206 INFORMATION TECHNOLOGY
PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
Network Quantum tape drive 1 $4,329 2004 NOT TO BE REPLACED
Network Auto Loader Server (backup)1 $3,667 2006 NOT TO BE REPLACED
Network Poweredge 2850 File Server - Eden Inforum Gold 1 $5,312 2007 5 2012 NOT TO BE REPLACED
Network Poweredge 2850 File Server - Active Directory 1 $4,598 4-12-06 5 4-12-11 $920 $4,598 $4,598
Network Dell GX 520 Pentium 4 Computer (Handhelds)1 $851 2006 3 2009 $284 $851 $851
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185
Network Poweredge 2650 File Server -Backup HBBAK01 1 $5,486 2002 6 2008 NOT IN SERVICE
Network Poweredge 2950 File Server - Virus/Utility Server - APPS04 1 $6,317 6-5-08 5 6-5-13 $1,263 $6,317 $6,317
Network Poweredge 2850 File Server - SunPro, Oracle APPS03 1 $5,312 8-4-06 5 8-4-11 NOT TO BE REPLACED
Network Poweredge 2950 File Server - E-Commerce CLASS02 1 $5,376 12-26-06 5 12-26-11 NOT TO BE REPLACED
Network Poweredge R610 Server - Class Payment - CLASS03 1 $4,001 12-10-09 5 12-10-14 $800 $4,000 $4,001
Network Poweredge File Server - T2-PowerPark, Oracle HBAPPS2 1 $6,499 9-4-03 5 9-4-08 $1,300 $6,499 $6,499
Network PowerEdge R610 Server-CLASS & VMs 1 $6,827 8-25-11 5 8-25-16 $1,365 $2,730 $6,827
Network Poweredge File Server 2850 - Exchange - MAIL01 1 $4,641 4-12-06 5 4-12-11 NOT TO BE REPLACED
Network Sonicwall Firewall NS2400 for City Hall 1 $3,309 12-13-10 3 12-13-13 $1,103 $3,309 $3,309
Network Firewall (Barracuda Spam)1 $2,502 7-10-07 3 7-10-10 NOT TO BE REPLACED
Network Barracuda Backup Server Model 690 (1 yr instant replcmnt)1 $13,193 9-20-10 3 9-20-13 $4,398 $13,194 $13,193
Network Power Edge 2950 Server (GIS) GIS01 1 $6,277 8-1-08 5 8-1-13 $1,255 $6,277 $6,277
Network Belkin 16 Port PS2 KVM Switch 1 $1,000 2007 5 2012 $200 $1,000 $1,000
*1206 INFORMATION TECHNOLOGY (continued)
CityCAM DVR - Dell PowerEdge 2800 Tower 1
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $286 $856 $856
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $286 $856 $856
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $286 $856 $856
Network Sonicwall TZ200 Firewall (City Yard)1 $414 12-13-10 3 12-13-13 $138 $414 $414
297
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
Network Watchguard Firewall (Community Resources)1 $915 12-1-08 3 12-1-11 $305 $915 $915
Server Poweredge 860 Media Vault - Granicus Sys GRAN02 1 $3,412 8-21-07 5 8-21-12 $682 $3,412 $3,412
Server Poweredge 860 Encoder -Granicus Video Sys- GRAN01 1 $3,028 8-21-07 5 8-21-12 $606 $3,028 $3,028
WIFI Wireless Access Points for Internet 1 $6,263 2006 5 2011 $1,253 $6,263 $6,263
Laptop Dell Inspiron 9100 1 $1,366 1-27-08 3 1-27-11 $455 $1,366 $1,366
Monitor Flat Panel Monitor - 17 inch 1 $243 2005 6 2011 $41 $243 $243
Network Dell Fileserver Cabinet 1 $1,576 6-8-07 5 6-8-12 $315 $1,576 $1,576
Network APC Smart 3000 UPS (Server Room)1 $1,330 2009 5 2014 $266 $1,330 $1,330
Network APC Smart UPS 3000 DLA3000RM2U (Servers) 1 $1,300 2006 5 2011 $260 $1,300 $1,300
Network APC Smart UPS 1500XL (Network Switches)1 $1,135 2009 5 2014 $227 $1,135 $1,135
Network APC Battery Back-UPS RS 1500 (Deputy Clerk's Office)1 $218 2010 5 2015 $44 $176 $218
Network APC Battery Back-UPS RS 1500 (Fire Dept)1 $218 2010 5 2015 $44 $176 $218
Network APC Battery Back-UPS RS 1500 (Media Units)1 $218 2010 5 2015 $44 $176 $218
Printer HP Laser Jet P3015X 1 $933 2013 6 2019 $156 $156 $933
Printer HP LaserJet 2200 Printer 1 $1,662 7-17-02 6 7-17-08
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 Replaced for orsatation Optiplex 3010
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 Replaced for orsatation Optiplex 3010
COUNT 39 $115,671 $18,839 $74,045 $79,045
1202 FINANCE ADMINISTRATION
PC 333 Mhz Computer System(Call Accounting)1 $851 2000 3 2003 $284 $851 $851
Printer HP LaserJet 5N (call accounting)1 $800 1998 4 2002 $200 $800 $800
Monitor CRT purchased with computer (Call Accounting)1
Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834
Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834
Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834
Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834
Printer HP Laser Jet M603DN 1 $319 2013 6 2019 $53 $53 $319
PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815
PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815
PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815
PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815
PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815
Printer HP LaserJet 4100 1 $2,516 2003 6 2009
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 6-17-08 4 6-17-12 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-14-09 4 4-14-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-14-09 4 4-14-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-14-09 4 4-14-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-14-09 4 4-14-13 Replaced for Dell Optiplex 3013
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex 3013
COUNT 29 $17,437 $1,793 $5,720 $9,381
1203 HUMAN RESOURCES
Monitor Flat Panel Monitor - 19 inch (for director laptop dock)1 $225 11-22-06 4 11-22-10 $56 $225 $225
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $851 6-17-08 4 6-17-12 $190 $851 $851
Printer HB 2430n 1 $834 2006 6 2012 $144 $834 $834
Printer HP 656 C Deskjet (transferred from City Manager)1 $510 2003 6 2009 $84 $510 $510
PC Dell Optiplex 3010 Workstation -Monitor 23" Widescreen 1 $816 2013 4 2019 $204 $204 $816
PC Dell Laptop D620 Computer 1 $1,529 2008 4 2012 Replaced for Dell Optiplex 3010
COUNT 8 $5,829 $944 $3,688 $4,300
1208 GENERAL APPROPRIATIONS
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $189 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
Printer HP Color LaserJet 3800n 1 $965 2006 6 2012 $160 $965 $965
COUNT 3 $2,024 $401 $2,024 $2,024
2101 POLICE DEPARTMENT
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $190 $760 $885
Monitor Dell 1909 Flat Panel Monitor 1 $174 11-4-09 4 11-4-09 $43 $174 $174
Replaced for HP Laser P3015X
Replaced for HP M603DN
298
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
Scanner HP Scanjet 5590 1 $329 2007 4 2011 $82 $329 $329
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 6-16-10 4 6-16-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 6-16-10 4 6-16-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950
Laptop Dell Latitude D630 Laptop 1 $1,289 2008 3 2011 $430 $1,289 $1,289
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 2-23-10 4 2-23-14 $221 $885 $885
Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231
Printer HP LaserJet 4050 3 $4,800 2001 6 2007 $800 $4,800 $4,800
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950
Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
Printer HP LaserJet 3055 MFP 1 $532 2009 6 2015 $89 $356 $532
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950
Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231
PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950
Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 6-16-10 4 6-16-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 6-16-10 4 6-16-14 $0 $0 $0
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell Mini Tower 350 Mhz 1 $1,202 NOT TO BE REPLACED
**Printer HP LaserJet 3005N 6 $874 2009 6 2015 $146 $730 $874
Printer HP LaserJet 3005N 6 $874 2009 6 2015 $146 $730 $874
Laptop Dell Latitude E6500 & Dock 1 $1,409 2010 4 2014 $352 $1,409 $1,409
Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231
**Laptop Dell Latitude D630 1 $1,289 2008 4 2012 $322 $1,289 $1,289
Laptop Dell Inspiron 1150 1 $2,329 2005 NOT TO BE REPLACED
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885
Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174
PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
**Printer HP Deskjet 960C 1 $220 2002 6 2008 $38 $220 $220
**Printer HP LaserJet 3005N 1 $874 2009 6 2015 $146 $730 $874
Printer Canon Photo Printer 1 $163 2006 6 2012 $27 $163 $163
Server Dell PowerEdge 1750 Server/Tiburon Records Mgmt Sys 1 $5,398 5-16-04 5 5-16-09 $1,080 $5,398 $5,398
2101 POLICE DEPARTMENT (continued)
Server Dell PowerEdge 1850 1 $4,524 5-14-06 5 5-14-11 NOT TO BE REPLACED
Server Dell Powervault 1 $5,890 5-12-06 5 5-12-11 $1,178 $5,890 $5,890
299
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
Server Dell PowerEdge 1850 1 $4,524 5-14-06 5 5-14-11 NOT TO BE REPLACED
Server Dell PowerEdge R610 (Laserfiche System 1 $5,043 2-9-12 5 2-9-17 $0 $0 $5,043
Network Poweredge 2950 File Server - Backup Domain Controller 1 $5,375 12-26-06 5 12-26-11 NOT TO BE REPLACED
Radios Portable TP9155 & charger 33 $50,213 2011 10 2021 $5,021 $15,063 $50,213
Radio Radio Transmitter 1 $16,046 2003 10 2013 $1,605 $16,046 $16,046
MDT Mobile Data System (HB8)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB9)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB7)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB4)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB10)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB6)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB3)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
MDT Mobile Data System (HB5)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941
Handheld Traffic Citation Writer & Printer (HB3)1 $1,700 2006 5 2011 $340 $1,700 $1,700
Handheld Traffic Citation Writer & Printer (HB4)1 $1,700 2006 5 2011 $340 $1,700 $1,700
Handheld Traffic Citation Writer & Printer (HB5)1 $1,700 2006 5 2011 $340 $1,700 $1,700
Handheld Traffic Citation Writer & Printer (HB7)1 $1,700 2006 5 2011 $340 $1,700 $1,700
2101 POLICE DEPARTMENT (continued)
Server L3 Communications Server & Accessories listed below:1 $27,845 8-10-11 5 8-10-16 $5,569 $11,138 $27,845Server, Rack, 12 TB RAID 6 DASD, 8 core Xenon Processors,
6GB Ram DVM Server, Storage & Distribution System, Rack
configuration Dual 2.26 GHz Quad Core Processors, 6GB
Ram, 12TB Usable RAID 6 Storage Red Hat v5 Enterprise
Linus OS/PostgreSql Database DVD-ROM, Monitor,
Keyboard, Mouse, CF Card Reader 8 port 10/10081000 Base
T Switch
Workstation, Desktop, DVE-RW, Monitor
Server Dell Power Vault MD1000 (video storage, cars)1 $7,804 2008 5 2013 $1,561 $7,804 $7,804
Server Dell Power Vault MD1000 (video storage, station)$8,551 2008 5 2013 $1,710 $8,551 $8,551
Other Equip L3 Mobile Vision System (HB7)1 $5,541 2011 3 2014 $1,847 $5,541 $5,541
Other Equip L3 Mobile Vision System (HB6)1 $5,541 2011 3 2014 $1,847 $5,541 $5,541
Other Equip L3 Mobile Vision System (HB4)1 $5,541 2011 3 2014 $1,847 $5,541 $5,541
Other Equip L3 Mobile Vision System (HB3)1 $5,541 2011 3 2014 $1,847 $1,847 $5,541
Other Equip L3 Mobile Vision System (HB9)1 $5,541 2011 3 2014 $1,847 $5,541 $5,541
Other EquipBase Radio Station w/6 desktop units 1 $6,583 2007 5 2012 $1,317 $6,583 $6,583
Other Equip Jail Surveillance System 1 $98,191 6-30-11 6 6-30-17 $16,365 $32,730 $98,191
Other EquipDell Optiplex 745 to replace jail monitors (burnt out)1 $851 2007 4 2011 $0 $851 $851
Other Equip PIPS License Plate Reader System - HB8 1 $7,509 2011 4 2015 $1,877 $5,631 $7,509
Other Equip PIPS License Plate Reader System - HB1 1 $7,509 2011 4 2015 $1,877 $5,631 $7,509
Other Equip Xenonics Super Vision Night Vision Binoculars 2 $4,125 2011 5 2016 $825 $2,475 $4,125
Monitor Dell 19 inch monitor model E196FP 1 $231 2007 4 2011 $58 $231 $231
Server Dell PowerEdge 2850 (Aventura Jail Surveillance system)1 $5,500 2005 6 2011 $917 $5,500 $5,500
Network Fileserver Cabinet 1 $2,135 2002 5 2007 $427 $2,135 $2,135
System PIPS Alpr Mobile Camera system 1 $38,947 2013 10 2022 $3,895 $3,895 $38,947
Radios Trunk Mount Radios 9 $14,570 11-16-12 10 11-2022 $1,457 $1,457 $14,570
Printer HP Laseer Jet Pro 400 M401dn 1 $384 2013 6 2-2019 $64 $64 $384
Printer HP LaserJet P2015 $392 2007 6 2013 Replaced for HP Laser Jet Pro 400
COUNT 159 $484,416 $82,821 $275,295 $466,074
2201 FIRE DEPARTMENT
PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
Monitor Dell 1909 Flat Panel 1 $185 8-22-08 4 8-22-12 $46 $185 $185
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185
Laptop Dell Inspiron 1150 1 $2,329 2004 4 2008 $0 $2,329 $2,329
FIRE DEPARTMENT (continued)
300
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $639 $851
Laptop Dell Latitude D630+ Docking Station 1 $1,289 2008 4 2012 $322 $1,289 $1,289
Monitor Dell 1909 Flat Panel 1 $185 8-22-08 4 8-22-12 $46 $185 $185
Laptop Dell Latitude E6500 1 $1,409 4-30-10 4 4-30-14 $352 $1,409 $1,409
PC Dell OptiPlex 755 Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
Dell 1909 Flat Panel 1 $185 8-22-08 4 8-22-12 $46 $185 $185
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 NOT TO BE REPLACED
Monitor CRT (not tagged separately)NOT TO BE REPLACED
Laptop Dell Latitude D620 1 $1,555 2007 3 2010 $518 $1,555 $1,555
Printer Photosmart 7760 1 $237 2004 6 2010 $40 $237 $237
Printer Photosmart 7760 1 $237 2004 6 2010 $40 $237 $237
Monitor Flat Panel Monitor - 17 inch 1 $243 2003 6 2009 $41 $243 $243
Monitor Flat Panel Monitor - 17 inch 3 $706 2009 4 2013 $177 $706 $706
Printer HP OfficeJet Pro 8500 All in One 1 $438 2009 6 2015 $73 $292 $438
Printer HP LaserJet CP3505X 1 $1,181 2009 6 2015 $197 $788 $1,181
Printer HP Photosmart D7160 1 $132 2008 6 2014 $22 $132 $132
Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662
Printer HP DeskJet 990 CXI 1 $467 2003 6 2009 $77 $467 $467
Printer HP LaserJet 4050N 1 $1,618 2000 6 2006 $0 $1,618 $1,618
Radio Radio System/UHF Mobile (3) & Portable (4)1 $15,178 2004 10 2014 $1,518 $15,178 $15,178
Radio Portable Radios - MTS 2000/Ports & Mobile Mounts 1 $26,917 2004 10 2014 $2,692 $26,827 $26,917
MDT Mobile Data Computer System (1990 Pierce Engine)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
MDT Mobile Data Computer System (2001 Pierce Engine)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
2201 FIRE DEPARTMENT (continued)
MDT Mobile Data Computer System (Reserve Ambulance)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
MDT Mobile Data Computer System (New Ambulance)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
MDT Mobile Data Computer System (New Ambulance)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
MDT Mobile Data Computer System (Ford Explorer)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
MDT Mobile Data Computer System (Smeal Engine)1 $8,806 2006 6 2012 $1,468 $8,806 $8,806
COUNT 35 $123,091 $17,943 $121,399 $122,240
4101 COMMUNITY DEVELOPMENT/PLANNING
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor Flat Panel Monitor - 19 inch 1 $231 7-21-06 4 7-21-10 $58 $231 $231
Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $224 $1,347 $1,347
Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $224 $1,347 $1,347
Scanner HP Scanjet 5590 1 $318 2007 4 2011 $80 $318 $318
COUNT 13 $8,271 $1,913 $8,271 $8,271
4201 COMMUNITY DEVELOPMENT/BUILDING
Laptop Dell Latitude E6500 1 $1,409 4-30-10 4 4-30-14 $352 $1,408 $1,409
Laptop Dell Latitude D620 1 $1,655 2007 3 NOT TO BE REPLACED
PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231
PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231
Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $223 $1,347 $1,347
Printer HP LaserJet P3015 1 $850 9-3-11 6 9-3-17 $142 $142 $850
PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811
PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811
PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811
PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811
PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 Replaced for Dell Optiplex
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex
301
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
4201 COMMUNITY DEVELOPMENT/BUILDING (Continued)
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 Replaced for Dell Optiplex
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex
Monitor Flat Panel Monitor - 17 inch 1 $219 7-21-06 4 7-21-10 Replaced for Dell Optiplex
COUNT 28 $16,663 $1,946 $5,634 $9,723
4202 PUBLIC WORKS ADMINISTRATION
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer (added 08-09)1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 11-2-06 4 11-2-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Dell 1909 Flat Panel (added 08-09)1 $185 5-24-09 4 5-24-13 $46 $185 $185
Printer HP Photosmart 7760 1 $236 2004 6 2010 $0 $236 $236
PC Dell OptiPlex 780 Core 2 Duo 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231
PC Dell OptiPlex 780 Core 2 Duo 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer (added 08-09)1 $856 4-15-09 4 4-15-13 $214 $856 $856
PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872
Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231
PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872
Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231
PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872
Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231
PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872
Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231
PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872
Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 6-17-08 4 6-17-12 $214 $856 $856
Monitor ViewSonic Flat Panel 19 inch
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231
PC Dell Precision 380 Computer w 19" monitor (Auto-Cad)1 $2,585 2007 3 2010 $862 $2,585 $2,585
Monitor Flat Panel Monitor - 17 inch 1 $486 2004 6 2010 $81 $486 $486
Printer HP Photosmart 1215 Printer 1 $464 2002 6 2008 $77 $464 $464
Printer /
Scanner HP DesignJet T1200 HD MFP 1 $17,349 2010 6 2016 $2,892 $11,568 $17,349
Printer HP 9800 DeskJet 1 $325 2007 6 2013 $54 $325 $325
4202 PUBLIC WORKS ADMINISTRATION (continued)
Printer HP LaserJet 2200DTN 1 $1,662 2004 6 2010 $277 $1,662 $1,662
Printer HP LaserJet 5100 1 $2,650 2003 6 2009 $442 $2,650 $2,650
Printer HP Photosmart 1215 Printer 1 $464 2003 6 2009 $77 $464 $464
Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662
Scanner HP ScanJet 5590 1 $318 2007 4 2011 $80 $318 $318
PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 2013 4 2017 $204 $204 $816
PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 20132 4 2017 $204 $204 $816
PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 2013 4 2017 $204 $204 $816
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for DELL Work Station 2012
Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 Replaced for DELL 23" Widescreen
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for DELL Work Station 2012
Monitor Dell 1909 Flat Panel (added 08-09)1 $185 5-24-09 4 5-24-13 Replaced for DELL 23" Widescreen
PC Dell OptiPlex 755 Core 2 Desktop Computer (added 08-09)1 $856 4-15-09 4 4-15-13 Replaced for DELL 23" Widescreen
Monitor Dell 1909 Flat Panel (added 08-09)1 $185 5-24-09 4 5-24-13 Replaced for DELL 23" Widescreen
COUNT 44 $46,957 $10,257 $40,563 $46,956
4204 BUILDING MAINTENANCE
Other EquipAudio/Visual Equipment in Council Chambers 1 $156,112 2003 10 2013 $15,611 $156,112 $156,112
302
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
Laptop Dell Latitude E6500 Laptop In Council Chambers (Granicus) 1 1 $1,336 11-09 4 11-13 $334 $1,336 $1,336
Other Equip Rebroadcast Equipment for City Meetings 1 $8,542 2010 5 2015 $1,708 $6,832 $8,542
BUILDING MAINTENANCE (continued)
PC Dell GX520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 2007 4 2013 $52 $208 $208
PC Dell GX520 Pentium 4 Computer System 1 $851 2006 3 2009 $284 $851 $851
COUNT 6 $167,900 $18,272 $166,190 $167,900
4601 COMMUNITY RESOURCES
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
Monitor Flat Panel Monitor - 17 Inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185
Monitor Flat Panel Monitor - 17 inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
PC Dell Optiplex 780 Core 2 Duo 1 $800 6-16-10 4 6-16-14 $200 $800 $800
Monitor Flat Panel Monitor - 17 Inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219
Printer HP OfficeJet Pro 8600 DN 1 $436 2010 6 2016 $73 $219 $436
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219
Monitor Flat Panel Monitor - 17 inch 1 $182 3-4-09 4 3-4-13 $46 $182 $182
Monitor Flat Panel Monitor - 17 inch 1 $243 3-1-06 4 3-1-10 $61 $243 $243
Monitor Flat Panel Monitor - 17 inch 1 $243 3-1-06 4 3-1-10 $61 $243 $243
Printer HP LaserJet 1320 1 $311 2006 6 2012 $52 $311 $311
Printer HP LaserJet 2300 1 $1,300 1999 4 2003 $324 $1,300 $1,300
Printer HP LaserJet 2430n 1 $833 2006 6 2012 $139 $833 $833
Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662
Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662
Printer HP Photosmart 7760 1 $237 2003 6 2009 $40 $237 $237
Uninterrupted Power Supply 1 $1,329 2010 5 2015 $266 $1,064 $1,329
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $231 2007 3 2010 $77 $231 $231
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208
PC Dell GX 520 Pentium 4 Computer 1 $851 2005 3 2008 $284 $851 $851
Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208
Printer HPOfficejet K7000 WF Color Printer 1 $225 2013 4 2017 $56 $56 $225
Printer HP Color Laser Jet M451 1 $498 2013 6 2019 $83 $83 $498
COUNT 32 $19,899 $4,868 $19,331 $20,397
1204 FINANCE CASHIER
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
1204 FINANCE CASHIER (Continued)
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208
PC Dell Optiplex 780 Core 2 Duo 1 $800 2-23-10 4 2-23-14 $200 $800 $800
Monitor 19 Inch Flat Panel (refurbished)1 $231 8-3-06 4 8-3-10 $58 $231 $231
Printer HP LaserJet P3015 DN 1 $850 9-3-11 6 9-3-17 $142 $284 $850
Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662
Printer HP LaserJet 3055 All in one (replaces Fax Machine)1 $492 2008 6 2014 $82 $492 $492
Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $225 $1,347 $1,347
Printer HP Laserjet 4350n (replaces Epson dot matrix)1 $1,962 2008 6 2014 $327 $1,962 $1,962
Printer HP LaserJet 4050 1 $1,400 2000 6 2006 $233 $1,400 $1,400
Printer Epson Receipt Printer Model TM-H600III Par Micr 1 $716 2008 7 2015 $102 $612 $716
303
EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
1204 FINANCE CASHIER (continued)
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109
COUNT 29 $17,123 $3,483 $16,453 $17,123
3302 COMMUNITY SERVICES
PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856
Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185
PC Dell Optiplex 745 Pentium 4 Computer 1 $759 2007 NOT TO BE REPLACED
PC Dell Optiplex GX270 Tower 1 $1,155 2003 NOT TO BE REPLACED
Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208
PC Dell Optiplex 780 Core 2 Duo Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel (price included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 780 Core 2 Duo Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956
Monitor Dell 1909 Flat Panel (price included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0
PC Dell Optiplex 745 Pentium 4 Computer 1 $759 2007 3 2010 $253 $759 $759
Monitor Flat Panel Monitor - 17 inch 1 $243 2003 6 2009 $41 $243 $243
Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662
Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $225 $1,347 $1,347
Printer HP LaserJet 2200DN 1 $1,662 2005 6 2011 $277 $1,662 $1,662
Printer HP OfficeJet 8500 All in One 1 $426 2010 6 2016 $71 $142 $426
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115
Other equip Charger, Parking Citation Writer 1 $933 3-1-11 5 3-1-16 $187 $374 $933
Radio Portable Radios - Model P200 11 $7,147 2007 10 2017 $715 $4,290 $7,147
Radio Portable Model TP8115 Radio w/Accessories 11 $7,175 2011 10 2021 $716 $1,432 $7,175
Radio Mobile Parking Series radio Model TM8250 9 $4,966 2011 10 2021 $497 $994 $4,966
COUNT 55 $72,315 $12,235 $32,434 $70,401
GRAND TOTALS COUNT 506 $1,092,630 $178,493 $781,093 $1,037,324
*All Information Technology department equipment is allocated to departments in computer replacement charges
based on % of total computer equipment owned by each department.
Equipment listed in bold indicates equipment scheduled for replacement but not yet purchased. Replacement of some printers may
be delayed if the printer is in good working condition with little or no history of repair calls. Funds budgeted for these printers will
be reappropriated at year end to ensure funding is available to replace these printers as needed.
17 inch Flat Panel Monitors were added effective 7/1/2006 to be purchased every 6 years. Desktop computer prices were adjusted
to reflect the cost of the computer only. Total cost for the flat panel and separate desktop is less than the full system cost.
Useful life for servers was changed from 6 years to 5 years effective 7/1/2006 due to warranty issues.
Audio Visual Equipment in City Council Chambers was added to the schedule effective 7/1/2007.
Jail Surveillance System at the Police Department was added to the schedule effective 7/1/2007.
Mobile Data Terminals were added to the Police Department effective 7/1/2006 and to Fire 7/1/2007.
Portable radios were added to the Police Department, the Fire Department and Community Services effective 7/1/2006. Mobile
radios were added to the Fire Department as they are not recorded as a part of the setup of new vehicles as in the Police
Department.
Traffic Citation Writers purchased with an Office of Traffic Safety Grant were added to the schedule effective 7/1/2007.
No cost of living increase was applied to communications equipment for 2012-13
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EQUIPMENT REPLACEMENT SCHEDULE
COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 1/31/13
AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
Effective 7/1/2009 all computers, printers and peripherals for the Police Department will be budgeted in Information Technology.
Effective 7/1/2010 all computers and flat panel monitors will be kept in service for 4 years instead of 3 years. In order to replace
monitors and pc's together, replacement date for monitors was matched to pc replacement dates.
Indicates equipment scheduled for replacement in FY 2013-14
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BUSINESS MACHINE
REPLACEMENT SCHEDULE
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EQUIPMENT REPLACEMENT SCHEDULE
BUSINESS MACHINES SCHEDULED FOR REPLACEMENT
2013-14 BUDGET
Purchases through 3/31/2013 AMOUNT
FY ACCUM.TOTAL
REPL 2013-14 THROUGH REPL
DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/14 COST
1208 GENERAL APPROPRIATIONS
Copier Canon Model IR5570 (2nd Floor City Hall)1 $17,537 2005 7 2012 $2,505 $17,537 $17,537
Copier Canon Model IR4570 (1st Floor City Hall)1 $12,985 2005 7 2012 $1,855 $12,985 $12,985
Copier Canon Model IR4570 (Public Works Department)1 $12,985 2005 7 2012 $1,855 $12,985 $12,985
Fax Panasonic Model UF-8000 1 $1,790 2006 7 2014 $256 $1,792 $1,790
Postage Pitney Bowes DM400C Postage meter system/scale 1 $4,288 7/28/2011 7 7/28/2018 $613 $1,226 $4,288
Projector Multimedia Projector & Accessories 1 $600 2010 7 2017 $86 $172 $600
COUNT 6 $50,185 $7,170 $46,697 $50,185
2101 POLICE DEPARTMENT
Copier Canon Image Runner IR5075 1 $21,514 2010 7 2017 $3,073 $9,219 $21,514
All-in-One Xerox 8560 MFPX All-in One (Detective Bureau)1 $4,778 2009 6 2015 $796 $3,184 $4,778
COUNT 1 $26,292 $3,869 $12,403 $26,292
2201 FIRE DEPARTMENT
Copier Canon Model IR2270 (Fire)1 $5,408 2005 7 2012 $773 $5,408 $5,408
COUNT 1 $5,408 $773 $5,408 $5,408
4204 BUILDING MAINTENANCE
Other Equip Scoreboard/Community Center Gym 1 $4,500 2005 10 2015 $450 $3,600 $4,500
COUNT 1 $4,500 $450 $3,600 $4,500
4601 COMMUNITY RESOURCES
Copier Canon Model IR4570 (Community Resources)1 $12,985 2005 7 2012 $1,855 $12,985 $12,985
COUNT 1 $12,985 $1,855 $12,985 $12,985
3302 COMMUNITY SERVICES
Copier Canon Model IR2270 (Community Services)1 $5,408 2005 7 2012 $773 $5,408 $5,408
COUNT 1 $5,408 $773 $5,408 $5,408
GRAND TOTALS COUNT 9 $104,778 $14,891 $86,501 $104,778
EQUIPMENT LOCATED IN AREAS SPECIFIC TO A SINGLE DEPARTMENT HAS BEEN CHARGED TO THE DEPARTMENT
WHERE IT IS LOCATED.
REPLACEMENT COSTS ADDED TO COMPUTER REPLACEMENT CHARGES IN FISCAL YEAR 2002-03.
Effective 7/1/2004, maintenance costs for these machines have been moved to the Equipment Replacement Fund.
Gym Scoreboard added to schedule 7/1/2004
Items listed in bold scheduled for replacement but not yet purchased or disposed of.
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310
Schedule of Restricted/Discretionary Funds
2012-13 Budget
Estimated Estimated
Ending Ending
Balance Balance
Legally Restricted Funds 06/30/14 06/30/14
Lighting & Landscaping $0 Measure R $69,067
State Gas Tax $3,671 Grants $138,178
AB 939 Fund $106,877 Air Quality Improvement $46,046
Proposition A Open Space $3,354 Supplemental Law Enforcement Services $17,407
Tyco Tidelands $3,663 Asset Forfeiture $333,601
Parks/Recreation Facility Tax $79,320 Fire Protection $23,000
Bayview Drive District Administrative Expense $1,261 Bayview Drive Redemption $158,084
Lower Pier District Administrative Expense $4,277 Lower Pier District Redemption $11,775
Myrtle District Administrative Expense $10,245 Beach Drive Assessment District Redemption $76,367
Loma District Administrative Expense $16,731 Beach Drive Assessment District Reserve $1,107
Beach Drive Assessment District Expense $1,826 Myrtle Avenue Assessment $39,619
Community Development Block Grant $0 Loma Drive Assessment $105,526
Propostion A Transit $170,396 Bayview Drive Reserve $3,491
Proposition C $149,683
Total Restricted Funds $1,574,572
Estimated Estimated
Ending Ending
Balance Discretionary Funds with Balance
Discretionary Funds 06/30/13 Council Adopted Policy 06/30/14
General $6,397,123 Insurance Fund $4,778,491
Tyco $301,670 Equipment Replacement $5,503,302
Sewer Fund $0
Capital Improvement Fund $53,657
Artesia Blvd. Relinquishment $66
Subtotal Discretionary Funds $17,034,309
Total All Funds $18,608,881
Less Liability, Oil Settlement ($3,500,000)
Less Fixed Assets ($2,385,138)
Total Discretionary Funds $12,723,743 311
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312
GLOSSARY OF TERMS
ADA:
Americans with Disabilities Act
Alternative Retirement System (ARS):
Alternative plan to Social Security for part-time employees. Funded solely through employee payroll
deduction, contributions are made on a pre-tax basis resulting in greater net pay for covered
employees. Contributions may be distributed or rolled over upon separation from the City (with certain
limitations).
Appropriation:
Legal authorization by the City Council to make expenditures and to incur obligations for specific
purposes.
Assessed Valuation:
A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying
property taxes.
Beginning Fund Balance:
Fund balance available in a fund, from the end of the prior year, for use in the following year.
Budget:
The financial plan for the operation of a program or organization that includes an estimate of proposed
expenditures for a given period of time and the proposed means of financing those expenditures.
CDBG:
Community Development Block Grant
CUP:
Conditional Use Permit
Capital Improvement Project (CIP):
Physical improvements which typically cost over $5,000 and will have a useful life of a year or more.
Capital Improvement Projects typically improve City owned assets such as buildings, parks, streets and
other infrastructure components. Capital projects often span more than one fiscal year.
Capital Outlay:
A budget category which accounts for all furniture, vehicles and equipment having a unit cost of $5,000
or more and a useful life of more than one year.
Department:
An organizational unit comprised of divisions or programs. The City of Hermosa Beach has thirteen
departments: City Attorney, City Manager, City Clerk/Elections, City Council, City Prosecutor, City
Treasurer, Finance, Personnel, Community Resources, Police, Fire, Community Development and
Public Works.
313
Division:
An organizational unit within a department that handles a specific area of responsibility assigned to that
department.
Expenditure:
The cost of goods received or services rendered for the government unit.
Fiscal Year:
A 12-month period of time to which an annual operating budget applies. The City of Hermosa Beach's
fiscal year is July 1 through June 30.
Fixed Asset:
Tangible property items such as land, buildings, vehicles and equipment which have a value over
$5,000 and a life over one year.
Fund:
A self-balancing set of accounts. Governmental accounting information is organized into funds, each
with separate revenues, expenditures and fund balances. There are four major types of funds:
General, Proprietary, Special Revenue, and Trust & Agency. Definitions of these funds are found
under "Explanation of City Funds on page 3.
Fund Balance:
The difference between a fund's assets and liabilities. Portions of the fund balance may be restricted,
committed, or assigned. See detailed explanation in “Understanding The Budget” in the introductory
section of this document.
Gann Appropriation Limit:
Article XIIIB of the California Constitution was amended by Proposition 4, "The Gann Initiative," in 1979.
This article limits the growth of governmental spending by multiplying the limit for the prior year tax
proceeds by a growth factor. The 1979 base year limit amount consists of all tax proceeds
appropriated in that year. Each subsequent year, the City Council adopts the revised appropriation limit
annually, based on changes in the City or County population and changes in the California per capita
(PCI) or nonresidential new construction.
Grant:
Contributions or gifts of cash or other assets from another entity. Grants are typically to be used or
expended for a specific purpose.
General Fund:
The primary fund of the City, used to account for all revenues and expenditures of the City not legally
required to be accounted for in another fund.
ICRMA:
Independent Cities Risk Management Authority
Infrastructure:
The underlying foundation or basic framework of a system or organization, such as the roads, sewers,
storm drains, etc.
Internal Service Charge:
A charge to department budgets designed to provide for the operation, maintenance and replacement
of some shared City function. The City of Hermosa Beach uses internal service charges to provide for
its City-wide computer network, operation and replacement of its vehicle fleet and allocation of
insurance costs.
MTA:
Metropolitan Transit Authority
OPEB:
Other Post Employment Benefits
314
Operating Budget:
The financial plan, excluding capital expenditures, for the operation of a program or organization that
includes an estimate of proposed expenditures for a given period of time and the proposed means of
financing those expenditures.
Property Tax In Lieu of Vehicle License Fees
During fiscal year 2003-04, the State dropped the Vehicle License Fee (VLF) from 2% of vehicle value
to .67
Beginning in 2004-05, cities continued to receive the .67% portion of the fee directly from the State,
with the State backfilling the 2% to .67% VLF reduction with an additional allocation of local property tax
from County ERAF funds. This amount is identified as Property Tax In-Lieu of Vehicle License Fees in
the Revenue Detail by Fund Report. At some point, the revenue may be merged with property tax
revenue since from 2005-06 on, measurement and growth will be based upon assessed valuation
instead of the original VLF valuation. It has been left as a separate line item at this time for
presentation purposes and is included in the Property Tax Category in the pie charts in the Revenue
section.
Revenue:
Item or source of income, such as from taxes, licenses, permits, etc.
Storage Lot Loan:
The City purchased property adjacent to City Hall in 2005 for $4.4 million; the property had an existing
lease to a self-storage business. Funds for the purchase came from the Contingency Fund, Equipment
Replacement Fund and Insurance Fund. These funds are being paid back from the lease proceeds
from the self-storage business. The City recorded an internal loan between these funds and the
Downtown Enhancement Fund (where the property is recorded as an asset). The Downtown
Enhancement Fund was closed in 2011-12 and the balances, including the internal loans, were
transferred to the General Fund. The internal loan balance will be repaid to the Insurance and
Equipment Replacement Funds in 2012-13.
TDA:
Transportation Development Act
Total (Memorandum Only) Column:
The total column of the City of Hermosa Beach Budget Summary captioned “Total (Memorandum
Only)” does not present consolidated financial information and is presented only to facilitate financial
analysis. Interfund eliminations have not been made in the aggregation of this data.
Transfer:
Moneys appropriated from one fund to another, in order to reimburse the fund for expenses or to
finance the operation of the other fund. Transfers between a Proprietary Fund and a Governmental
Fund, as in the case of the Insurance Fund, are budgeted as revenues and expenditures in the various
funds, to comply with governmental accounting principles.
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I N D E X PAGE PAGE
After School Program Shuttle.................................. 90 General Plan & Coastal Plan Update……………..124
Auto/Property Insurance/Bonds ............................ 162 Glossary ................................................................ 313
Bayview Drive, Lower Pier, Myrtle Avenue, Loma Hermosa Beach Facts .......................................... 283
Drive & Beach Drive Administrative Expense…..148 Human Resources ................................................ 158
Beach Cities Transit ................................................ 92 Information Technology ......................................... .99
Benefit & Cost Analysis – Oil Project………………126 K-9 Division ........................................................... 192
Beverage Recycling .............................................. 198 Liability Insurance ................................................. 168
Budget Summary .................................................... 25 Lighting/Landscaping/Medians ............................. 204
Budget Transfers .................................................... 38 North Pier Structure/Parking Lot A/
Bus Pass Subsidy ................................................. 146 County Share of Revenue 206
Business Machine Replacement Schedule ........... 307 Organizational Chart ................................................ 7
Capital Improvement Program (CIP) ..................... 241 Parks/Rec Fund……………………………………..212
Certificate of Award ................................................... 9 Pavement Management Study……………………..214
City Attorney ............................................................ 79 Personnel Allocation Summary............................... 67
City Clerk/Elections ................................................. 83 Pie Chart-Appropriations by Function ..................... 71
City Council ............................................................. 75 Pie Chart-General Fund Appropriations ................. 73
City Manager ........................................................... 87 Pie Chart-General Fund Revenue .......................... 45
City Manager’s Budget Message ............................ 13 Pie Chart-Revenue by Source ................................ 43
City Prosecutor ...................................................... 107 Police Administration ............................................ 176
City Treasurer ....................................................... 111 Property Tax Dollar Breakdown .............................. 47
Communications Equipment Replacement Prospective Expenditures ..................................... 103
Schedule ............................................................. 295 Public Works Administration ................................. 196
Community Development-Building ........................ 116 Public Works-Building Maintenance ..................... 200
Community Development-Planning ....................... 118 Public Works-Equipment Service Division .......... 226
Community Dialogue………………………………..128 Public Works-Parks Division ................................ 210
Community Resources ......................................... 131 Public Works-Sewers and Storm Drains .............. 216
Community Services ............................................. 184 Public Works-Street Maint./Traffic Safety ............. 220
Commuter Express ............................................... 122 Recreation Transportation .................................... 136
C.O. P.S. Program ................................................ 182 Revenue By Fund ................................................... 34
Crossing Guards ................................................... 188 Revenue Category Detail ...................................... 285
Departmental Equipment Replacement ................ 228 Revenue Detail by Fund ......................................... 49
Dial-A-Taxi ............................................................ 190 Revenue History by Fund ..................................... 286
Downtown Enhancement ...................................... 202 Schedule of Restricted/Discretionary Funds ........ 311
Emission Control (AQMD) ..................................... 164 Source Reduction/Recycling ................................... 94
Expenditures by Fund ............................................. 36 Special Event Shuttle .............................................. 96
Expenditure History by Fund ................................. 286 Special Investigations ........................................... 192
Explanation – User Charge Allocation .................. 287 Traffic Safety, Artesia Boulevard .......................... 222
Finance Administration .......................................... 140 Understanding The Budget ....................................... 1
Finance Cashier .................................................... 144 Unemployment Insurance ..................................... 170
Fire Department .................................................... 151 Vehicle Replacement Schedule ............................ 289
General Appropriations ......................................... 166 Workers’ Compensation ....................................... 172
316