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Home My WebLink About01/14/14 1 “Whenever ideas are shared, the result is always greater than the sum of the parts.” - Rich Willis AGENDA HERMOSA BEACH CITY COUNCIL Tuesday, January 14, 2014 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. - STUDY SESSION: See attached Agenda 7:00 p.m. - REGULAR MEETING MAYOR Michael DiVirgilio CITY CLERK Elaine Doerfling MAYOR PRO TEM Peter Tucker CITY TREASURER Karen Nowicki COUNCIL MEMBERS Nanette Barragan Hany Fangary Carolyn Petty CITY MANAGER Tom Bakaly CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Your participation in this meeting is in the public domain. Meetings are both cablecast and streamed live over the Internet. Minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website 2 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PRESENTATIONS PARKING PERMIT ART CONTEST WINNER PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken, or to request the removal of an item from the consent calendar. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. WRITTEN COMMUNICATIONS (a) Letter from Howard Longacre regarding the Adjourned Regular City Council Meeting of December 12, 2013 at 7:00pm. 3 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. (a) RECOMMENDATION TO APPROVE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 24, 2013. (b) RECOMMENDATION TO RATIFY CHECK REGISTER. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. (d) RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM FINANCE DIRECTOR VIKI COPELAND REGARDING THE NOVEMBER 2013 REVENUE AND EXPENDITURE REPORTS AND THE CITY TREASURER’S REPORTS. (e) RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Frank Senteno dated December 15, 2013. (f) RECOMMENDATION TO ACCEPT DONATION(S) OF $1,000 FROM WILLIAM SCOTT MOWREY AND DARLENE K. MOWREY TO BE USED FOR THE K9 PROGRAM AND $200 FROM FRED HUEBSCHER DBA THE POLITICAL SCIENTIST TO BE USED FOR PIER AVENUE TRASH REPAIR. Memorandum from Finance Director Viki Copeland dated January 14, 2014. (g) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY’S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Assistant to the City Manager Diane Strickfaden dated December 31, 2013. CLAIMANT: ROBERTS, STEVEN DATE OF LOSS: 09-27-13 DATE FILED: 12-17-13 ALLEGATION: PERSONAL INJURY (h) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF NOVEMBER 20, 2013. (i) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #71951 FOR A 3-UNIT CONDOMINIUM PROJECT AT 162 MONTEREY BOULEVARD. Memorandum from Community Development Director Ken Robertson dated January 6, 2014. 4 (j) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #71363 FOR A 3-UNIT CONDOMINIUM PROJECT AT 1516 MONTEREY. Memorandum from Community Development Director Ken Robertson dated January 6, 2014. 3. CONSENT ORDINANCES a. ORDINANCE NO. 14-1344 – “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING BY REFERENCE PART 2 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA BUILDING CODE; PART 2.5 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA RESIDENTIAL CODE; PART 3 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA ELECTRICAL CODE; PART 4 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA MECHANICAL CODE; PART 5 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA PLUMBING CODE; PARTG 6 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA ENERGY CODE; PART 9 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA FIRE CODE; PART 11 OF TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, COMPRISING THE 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE; AMENDING SAID CODES; AND AMENDING TITLE 15 OF THE HERMOSA BEACH MUNICIPAL CODE.” For adoption. Memorandum from City Clerk Elaine Doerfling dated January 8, 2014. 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION  Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a. CONSIDERATION OF TEXT AMENDMENT TO THE ZONING CODE TO ALLOW LIMITED OUTDOOR SEATING ACCESSORY TO FOOD ESTABLISHMENTS ON PRIVATE PROPERTY IN COMMERCIAL ZONES AND ZONES THAT ALLOW COMMERCIAL USES SUBJECT TO AN ADMINISTRATIVE PERMIT AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. (Continued from November 12, 2013 & November 26, 2013) Memorandum from Community Development Director Ken Robertson dated January 6, 2014. RECOMMENDATION: Introduce a text amendment to the Municipal Code (Zoning) to allow limited outdoor seating on private property accessory to food establishments in C-1, C-2 and SPA-11 zones with an administrative permit, and determine the project is Categorically Exempt from the California Environmental Quality Act. 5 b. REVIEW AND RECONSIDERATION OF PLANNING COMMISSION RESOLUTION 13-31 TO DENY A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW A MODIFICATION FROM ON-SALE BEER AND WINE TO ON- SALE GENERAL ALCOHOL IN CONJUNCTION WITH AN EXISTING RESTAURANT (SILVIO’S BRAZILIAN BARBEQUE), IN EXCHANGE FOR MODIFICATION OF OPERATING HOURS FROM UNRESTRICTED TO THE FOLLOWING LIMITED HOURS 8:00AM TO 11:00PM SUNDAY THROUGH WEDNESDAY, AND 8:00AM TO 1:00AM THE DAY FOLLOWING THURSDAY, FRIDAY AND SATURDAY, STATE AND FEDERAL HOLIDAYS, CINCO DE MAYO, ST. PATRICK’S DAY, AND BRAZILIAN INDEPENDENCE DAY (SEPTEMBER 7TH), AT 20 PIER AVENUE. (Continued from November 26, 2013) Memorandum from Community Development Director Ken Robertson dated January 6, 2014. RECOMMENDATION: Adopt resolution to sustain the Planning Commission’s decision set forth in Resolution 13-31 to deny a Conditional Use Permit (CUP) amendment to allow general alcohol in exchange for a reduction in late-night hours of an existing restaurant with beer and wine (Silvio’s Brazilian Barbeque) at 20 Pier Avenue. 6. MUNICIPAL MATTERS a. ENCROACHMENT PERMIT APPROVAL FOR 620 GOULD AVENUE. Memorandum from Public Works Director Frank Senteno dated December 24, 2013. RECOMMENDATION: Approve issuance of an encroachment permit for a 6- foot fence as requested by the owners of the property at 620 Gould Avenue. b. DISCUSSION AND POSSIBLE DIRECTION ON CITY’S PROCESS FOR E&B’S PROPOSED OIL PRODUCTION PROJECT. Memorandum from Community Development Director Ken Robertson dated January 8, 2014. RECOMMENDATION: Provide direction on (1) possible Planning Commission involvement in the public review process for the Draft EIR, and (2) input on information to be mailed to the public informing them of the EIR process. 6 c. AUTHORIZE CITY MANAGER TO SIGN AGREEMENT WITH SECURITY LINES US TO INSTALL DOWNTOWN CAMERA SYSTEM AND APPROPRIATE ADDITIONAL FUNDS TO COMPLETE THE CAMERA PROJECT. Memorandum from Police Chief Sharon Papa dated January 6, 2014. RECOMMENDATION: That City Council authorize the City Manager to sign an agreement with Security Lines US to install a security camera system downtown. The total project cost is $120,060.00. Partial funding was approved in the 2013- 14 budget utilizing COPS Funds. Additional funding needs to be appropriated from the Asset Forfeiture Fund ($44,037.64) and the General Fund ($16,807.36) to complete the project. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a. VACANCIES – BOARDS AND COMMISSIONS: APPOINTMENT TO CIVIL SERVICE BOARD UNEXPIRED TERM ENDING JULY 15, 2014. Memorandum from City Clerk Elaine Doerfling dated January 7, 2014. RECOMMENDATION: Appoint from among the applicants to fill the unscheduled vacancy on the Civil Service Board for an unexpired term ending July 15, 2014. b. VACANCIES – BOARDS AND COMMISSIONS: PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION UNEXPIRED TERM ENDING JUNE 30, 2017. Memorandum from City Clerk Elaine Doerfling dated January 7, 2014. RECOMMENDATION: Direct the City Clerk to advertise a Parks, Recreation and Community Resources Advisory Commission unscheduled vacancy inviting applications from persons interested in being appointed to fill an unexpired term ending June 30, 2017. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. NONE ADJOURNMENT 7 AGENDA STUDY SESSION HERMOSA BEACH CITY COUNCIL Tuesday, January 14, 2014 - Council Chambers, City Hall 1315 Valley Drive 6:00 p.m. CALL TO ORDER 1. PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Study Session items. 6:00pm to 6:30pm 2. CONSIDERATION OF PILOT FREE PARKING PROGRAM. Memorandum from Police Chief Sharon Papa dated January 7, 2014. RECOMMENDATION: Defer implementing a pilot Free Parking Program until competing goals and objectives can be addressed during the 2014-2015 budget process in May 2014. 6:30pm to 7:00pm 3. INTERVIEW APPLICANTS FOR CIVIL SERVICE BOARD APPLICATIONS ARE AVAILABLE FOR REVIEW IN THE REGULAR CITY COUNCIL MEETING AGENDA PACKET FOR JANUARY 14, 2014 UNDER ITEM 8a APPOINTMENTS WILL BE MADE AT THE REGULAR CITY COUNCIL MEETING THAT FOLLOWS THIS INTERVIEW MEETING. ADJOURNMENT January 9, 2014 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council January 14, 2014 TENTATIVE FUTURE AGENDA ITEMS JANUARY 28, 2014 @ 5:30pm – 7:00pm STUDY SESSION: CIVIC CENTER & DOWNTOWN ECONOMIC STUDY - UPDATE JANUARY 28, 2014 PRESENTATIONS LOS ANGELES COUNTY PUBLIC LIBRARY BOOKMARK CONTEST WINNERS WRITTEN COMMUNICATIONS Letter from Bob Couture regarding suggestions to eliminate pet waste on public property. CONSENT CALENDAR CDBG – Annual Project Summary Community Development Director Consideration of support of Senate Bill 405 which would phase out single-use plastic bags in California. Community Development Director Green Zone Recommendations and the Installation of Silver and Green Meters Downtown Police Chief Ambulance Purchase Fire Chief PUBLIC HEARINGS 8th Street Volleyball Court Assistant to the City Manager MUNICIPAL MATTERS ADA Stall – 1811 Manhattan Avenue Public Works Directgor JANUARY 29, 2014 @ 5:00pm STRATEGIC PLANNING SESSION PENDING ITEMS Discussion and Direction Concerning New Revenue Sources:  Demand pricing for parking meters  Convenience Fee Finance Director Parking Green Zones - Inventory Police Chief Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.. Finance Director Procurement Policies - RFP City Manager Short-term Rentals Community Development Director Ethics Policy City Manager & Finance Director Carbon Neutrality Goals Community Development Director Fiesta Permit for May & September 2014 City Manager Food Trucks Community Development Director 2c ACTION MINUTES PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, NOVEMBER 20, 2013 CITY HALL, COUNCIL CHAMBERS 1315 VALLEY DRIVE COMMISIONERS Janice Brittain Julian Katz Kimberlee MacMullan Richard Stapp Rob Saemann All public testimony and the deliberations of the Public Works Commission can be viewed on the City’s website at http://www.hermosabch.org/index.aspx?page=358. 1. Call to Order 7:00 PM 2. Flag Salute 3. Roll Call Present: Chairperson Brittain, Commissioner Katz, Commissioner MacMullan, Commissioner Stapp, Commissioner Saemann Also present: Tom Bakaly, City Manager; Frank Senteno, Director of Public Works; Ells Freeman, Public Works Superintendent; and Liz Zeigler, Administrative Assistant. 4. Approval of Action Minutes: September 18, 2013 ACTION: To approve the minutes as presented. MOTION to approve the minutes of September 18, 2013, seconded and the motion carried by a unanimous vote. 5. Public Comment: Anyone wishing to address the Commission on items not on the agenda and pertaining to Public Works may do so at this time. No Action 6. Correspondence Correspondence received via email related to Item 8b and are marked Supplemental 1, 2, and 3 in that section. No correspondence or action. 7. Presentations None 8. Items for Consideration a. Proposed Five-Year Capital Improvement Program – Fiscal Years 2014-15 Through 2019-20 ACTION: It is recommended that the Public Works Commission review the attached draft of the Five- Year Capital Improvement Program – Fiscal Years 2014-15 through 2018-19 and provide comments. Mr. Senteno stated there is no budget for these projects at this time and that he is asking for input regarding the Commissioners priorities in order to bring the item back for their approval in January 2014 and the Council’s approval in February. He stated he will refine the list of projects, include detail sheets, and descriptions along with an overall explanation of the capital improvement program. 2 Comments received from the Commissioners are as follows: Close Mid-Block U-Turn on Hermosa Avenue (to add on-street parking and meters) – Commissioner Saemann generally approved of the plan to increase parking, but wants to leave one or two U-turns open to give drivers the opportunity to turn around; Commissioner Stapp suggested that the CIP be completed in conjunction with the Hermosa Avenue median street light project and that a traffic study might be required to determine the impact of closing the U-turns. Undergrounding Overhead Utilities on PCH (on the northerly side between Artesia and Pier Avenue) – Commissioner Stapp stated that Public Works may want to underground the utilities in conjunction with the revitalization on PCH/Aviation in order to avoid tearing up the street after doing the revitalization. Reconstruct Gould Avenue from Manhattan Avenue to PCH – Chairwoman Brittain expressed approval for the project, but sees obstacles between Morningside and Manhattan Avenue due to the narrowness of 27th Street; she stated it was a good place to apply the Living Streets Policy and also incorporate other traffic calming measures (in this and other street improvement projects). Valley Ardmore One-Way Feasibility Study – Chairwoman Brittain commented that this project would require crossing the Greenbelt and would require overturning the ordinance of not building on the Greenbelt. Replace Parking, Street Sweeping, and Trash Collection Signs – Commissioner Katz stated it was important to make sure all the signs were correct. Improve Street Lighting and Median Islands on Hermosa Avenue – Commissioner Saemann and Stapp expressed their approval of the project. Stormwater Improvements – Mr. Senteno noted that there is a small storm drain segment on Hermosa Avenue where Hermosa Avenue connects to Herondo, between Herondo and 2nd Street, that ties into the Herondo drain, that presents an opportunity for a grant and an opportunity for ‘greening’ the City. The Commissioner all expressed support for this project. Sewer Improvements – Commissioner Katz stated that improvements should be started as soon as possible along with any other storm drain improvements. Mr. Senteno noted that the Five Year Plan as shown does not show the $14 million in sewer improvements required if the City chose to annex the sewers to LA County. Infiltration Basin at Valley Park and the Greenbelt – Chairwoman Brittain commented that this project would require crossing the Greenbelt which would require overturning the ordinance of not building on the Greenbelt but it does present a good opportunity for more filtration. Other comments were as follows: Commissioner Katz requested that the Bike Master Plan be incorporated into the 5 Year Capital Improvement Program by ensuring that all Street Improvements incorporate the Bike Master Plan elements including the Valley/Ardmore and Gould Improvements. He suggested that Public Works select a street for a pilot study of traffic calming measures in order to meet the City’s Carbon Neutral Policy. Commissioner MacMullan asked that the proposed CIPs be matched and prioritized so they match up to the Strategic Plan. Commissioner Katz suggested that the Public Works Commission go before the Council to support the 5 Year CIP Plan. Commissioner Saemann suggested adding a pedestrian bridge at Pier and the Greenbelt, perhaps with a gateway sign and messaging capabilities. He further commented that he did not see the Lot A Trash Enclosure on the list and Mr. Senteno stated that it had been erroneously left of the spreadsheet since Council had approved the project. b. Tree Selection for Herondo Avenue ACTION: Receive and file this update to replace the ficus trees removed along Herondo Avenue. Mr. Senteno commented that he plans on bringing the updated City of Redondo Beach plans for Harbor Drive before the Commission at the January 15, 2014 meeting along with the recommendation for trees on Herondo Avenue. Commissioner Saemann expressed concerns with the rear angled parking proposed by Redondo Beach. 3 9. Commissioners’ Reports – No Action 10. Monthly Reports a. Monthly Activity Report – August 2013 and September 2013 b. Project Status Reports – August 2013 and September 2013 Above items are presented for information purposes only. c. Verbal Capital Improvement Report by Mr. Senteno No Action 11. Commissioners’ Announcements – No Action 12. The Regular Meeting of the Public Works Commission for November 20, 2013 was adjourned at 8:39 p.m. to the Regular meeting of Wednesday, January 15, 2013 at 7 pm. 28% DUI 53% Theft 6% Assault 13% Burglary Police Department Type of Incidents November 2013 2% Herondo - 2nd 15% North Aviation 21% North Pier 12% South Aviation 26% South Pier 10% DT North 13% DT South Police Department Calls By Location November 2013 Prepared by A Janulewicz and E Aoki CALLS FOR SERVICE Received Date Range 11/01/2013/Fri - 11/30/2013/Sat SUN MON TUE WED THU FRI SAT Total 0000 29 7 5 5 10 30 68 154 0100 32 7 7 6 16 25 36 129 0200 26 8 4 3 11 11 26 89 0300 3 1 5 8 6 10 33 0400 5 2 1 3 9 20 0500 1 2 1 3 7 0600 3 16 5 4 6 5 7 46 0700 20 17 24 13 12 21 10 117 0800 14 20 21 28 13 26 7 129 0900 9 9 8 14 13 18 6 77 1000 5 20 13 10 5 13 10 76 1100 13 8 9 8 4 10 11 63 1200 6 4 6 5 7 18 14 60 1300 7 5 6 14 15 16 12 75 1400 14 6 20 17 9 13 12 91 1500 4 18 23 28 18 15 12 118 1600 15 7 18 14 15 24 21 114 1700 12 14 13 8 17 33 18 115 1800 7 10 12 12 9 18 17 85 1900 7 6 11 7 17 22 8 78 2000 29 12 4 14 7 30 34 130 2100 7 6 3 12 16 32 27 103 2200 9 14 5 15 19 71 47 180 2300 17 11 3 14 8 86 51 190 Total 293 228 227 251 260 553 467 2,279 Hour of Day versus Day of Week 0 100 200 300 400 500 600 SUN MON TUE WED THU FRI SAT Calls by Day of Week 0 40 80 120 160 200 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 Calls by Hour of Day 0 20 40 60 80 100 120 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 1 2 3 Call Priority by Hour of Day 2013 Response Times Month Average % Less Than 5 Minutes January 3:25 80.22% February 3:08 85.37% March 3:03 84.53% April 4:03 75.64% May 3:22 81.97% June 2:56 89.41% July 3:22 83% August 4:02 87.5% September 3:32 83.88% October 3:37 81.25% November 3:29 83.34% December