Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
05/22/14
Supplemental from H. Longacre to the May 22, 2014 Hermosa City Council Budget Workshop Page 1 of 3 Supplemental to 5/22/2014 HB Council Budget Workshop This is Supplemental Correspondence for the 7-PM Budget Workshop of the May 22, 2014. Please advance a copy to those listed, and also include as supplemental public testimony at the meeting for the public and press, and post with the agenda materials on the Internet. Thank You. May 22, 2014 To: Councilmembers (Peter Tucker, Michael DiVirgilio, Nanette Barragan, Carolyn Petty, Hany Fangary), City Clerk, City Manager, Assistant to City Manager, Finance Director, Community Development Director, Public Works Director, Police Chief, Fire Chief, and contract-City Attorney. From: Howard Longacre, a Hermosa Beach Resident Re: 1. Timely availability of the agenda and preliminary Budget/Staff reports for the Budget Workshop meeting. 2. Apparent continued lack of attention/priority in the Budget to the repair/addition/alignment of hazardous pedestrian sidewalks on 8th Street between Valley Drive and Hermosa Avenue. The City has been for too long neglecting a very dangerous condition with respect to this particular street's pedestrian sidewalks. Honorable Councilmembers and others: The following are some of my views and concerns re: the subject Budget Workshop meeting. ________________________________________________________________ RE: THE MEETING AND AVAILABILITY OF INFORMATION TO ALL With all due respect, the Budget Workshop matters before you have only received the bare minimum 3-day notice to the public of the agenda items to be discussed. The agenda itself was posted Monday, May 19. Further at this writing (less than 24 hours to the meeting) there has been no staff report(s) or even the preliminary budget itself linked with the agenda on the Internet. I don't believe this is the fault of the City Manager's secretary, but in fact is unfortunately the fault of the City Manager's last-minute timing of stuff. The City Manager still is demonstrating that the public's right to know is less than paramount to him with respect to much that is going on in city. The Preliminary Budget (in PDF form) itself was placed on the City's website also on Monday, May 19th, while the legal advertisement indicated it would be available May 15. However individuals reading the agenda would not themselves know how to find the Budget easily if they even knew that it was on the City's website somewhere. The Supplemental from H. Longacre to the May 22, 2014 Hermosa City Council Budget Workshop Page 2 of 3 preliminary Budget needed to also be placed/linked on the agenda as a de facto staff report item as in prior years. It is the central item of the meeting. The Preliminary Budget and workshop agenda should be available to council members, staff, and the public via the Internet, at a minimum, 7 to 14 days before the annual workshop meeting. If the City Manager is following the Jenkins & Hogin contract-city- attorney firm's most-apparent lack of interest in transparency and especially their distaste for public-involvement, then that is just further reason to place out a RFP for long-overdue, new contract-counsel services rather than continuing on in-perpetuity with your essentially no-bid, no-RFP, for-life contract city attorney firm of Jenkins & Hogin. The City is long- overdue and in need for fresh contract-counsel services and all on Council know it. Even City Attorney Michael Jenkins probably knows it. ________________________________________________________________ RE: NEGLECTED, HAZARDOUS, 8-TH STREET PEDESTRIAN SIDEWALKS With respect to the Budget, once again it appears the Council and the City Manager are doing essentially nothing about correcting the unconscionably dangerous pedestrian sidewalks on both sides of 8th Street between Valley Drive and Hermosa Avenue. Is the Council waiting for the death or serious maiming of a child or other pedestrian who is simply trying to walk east or west between 8th Street and Hermosa Avenue? 8th Street is virtually the only street that one can walk east or west in city between Pier Avenue to the North and 2nd Street to the South. It is also a significant east-west arterial that is heavily traveled by all types of vehicles. 8th Street is nothing close to being labeled as a "safe route to school". It is in fact a de facto "dangerous route to school", yet it is being used by pedestrians of all ages every day. Pedestrians have to walk into traffic on a regular basis due to illegally built patios, poorly located utility structures and poles, illegally parked cars, and other hazards located on the City's right-of-way easements/land. For any child, adult, or handicapped-individual, the 8th Street right-of-way is nothing more than an incredibly-dangerous obstacle course. It is without question the most dysfunctional cross-town pedestrian arterial in City. I am placing this on the record again as it just further places the City in jeopardy in the event of a serious pedestrian incident. However I don't even need to place this on the record as the City itself has again acknowledged indirectly this dangerous condition on page 315 of the 2014-2015 preliminary budget, wherein page 315 indicates; (continue to next page) Supplemental from H. Longacre to the May 22, 2014 Hermosa City Council Budget Workshop Page 3 of 3 The above was extracted from Page-315 of the 2014-2015 Hermosa Beach Preliminary Budget During this Budget Workshop, some funds would best be allocated to, at the minimum, commence conceptual designs, and to again notify the 8th Street property owners of the fact that the City is moving forward to bring into conformance the sidewalks on both sides of 8th Street between Valley Drive and Hermosa Avenue. Having all of this in motion will document and place the City in a far better position to successfully obtain a "safe route to school" grant to help pay for this decades-long- neglected situation. After over 30 years of talk, talk, talk about correcting this hazardous situation, it is time that the Council starts the ball rolling. If the Council does not, then all the talk about being pedestrian-friendly is just so much bogus drivel. And note, the City does not need oil drilling or any other con-game talk to commence eliminating the dangerous pedestrian situation on 8th Street between Valley Drive and Hermosa Avenue. It's incumbent that the Council assigns this unconscionably-long-neglected matter a high- priority and ensures that the 8th Street "safe route to school" pedestrian improvement project is commenced in a significant manner during the 2014-2015 fiscal and council- election year. It is time to stop 'talking-the-talk', and start 'walking-the-walk' on the 8th Street pedestrian sidewalks 'safe route to school' matter. --- end of supplemental correspondence--- City of Hermosa Beach California Best Little Beach City, Getting Even Better! 22001144--22001155 PPrreelliimmiinnaarryy BBuuddggeett aanndd CCaappiittaall IImmpprroovveemmeenntt PPrrooggrraamm Cover photo courtesy of Hermosa Beach resident, Mike Miller. CITY OF HERMOSA BEACH PRELIMINARY BUDGET 2014-2015 MAYOR MICHAEL DI VIRGILIO MAYOR PRO TEMPORE PETER TUCKER COUNCILMEMBERS NANETTE BARRAGAN CAROLYN PETTY HANY FANGARY CITY OFFICIALS ELAINE DEORFLING, CITY CLERK KAREN NOWICKI, CITY TREASURER CITY MANAGER TOM BAKALY FINANCE DIRECTOR VIKI COPELAND 1 This page intentionally left blank 2 Copyright © 2014: Lyle Sumek Associates, Inc. City of Hermosa Beach: Strategic Plan VISION 2029 HERMOSA BEACH 2029 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Leadership to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. GOALS 2019 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown And Entry Corridors POLICY AGENDA 2014 Top Priority Oil Ballot Measure for 2014 Downtown Core Development Public Safety Service and Staffing Study Municipal Carbon Neutral Action Plan General Plan/Local Coastal Program/ Blueprint for a Low Carbon Future South Park: Upgrade Pacific Coast Highway Corridor Beautification Plan High Priority Schools Strategy and Specific Actions: Support for Top Quality Schools Sewer Replacement Program and Funding Mechanism Capital Improvement Program and Policy Comprehensive City Facilities Master Plan MANAGEMENT AGENDA 2014 Top Priority Business Improvement District (BID) for Pier Plaza: Preparation Community Dialog/Decision Making Tool: Adoption, Implementation Late Night Action Plan: Update, Direction AES Rebuild Undersea Cable (Addition): Direction 3 Copyright © 2014: Lyle Sumek Associates, Inc. HERMOSA BEACH MISSION The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. MANAGEMENT IN PROGRESS 2014 Solid Waste Collection: Update Report Street Paving Program: Review, Update Report Citizen Compliant Tracking System: Development, Website Trash Enclosures Temporary High Performance Organization: Development, Leadership Philosophy, Department Discussion Employee Appreciation Program: Enhancements Charging Station: Development City Energy Efficiency Update Report LED City Lights Living Streets Update Reports, Projects Economic Development Position City Manager’s Economic Development Committee: Creation Pier Avenue Street Lights and Trash Can Smart Meter Pay Stations for Parking/Free Parking Program: Evaluation User Guide for Doing Business in Hermosa Beach (Preliminary/Final) Economic Development Welcome Team: Development Hope Chapel Development: Working with Property Owners, Update Report, Policy Direction Skechers Development: Working with Property Owners, Update Report, Policy Direction MAJOR PROJECTS 2014 Valley/Ardmore Bike Lane Improvements: FY 14, FY 15 4 TABLE OF CONTENTS PAGE PAGE Understanding The Budget ....................................... 7 HUMAN RESOURCES, cont. Organizational Chart .............................................. 13 General Appropriations .......................................... 174 Certificate of Awards ............................................... 15 Liability Insurance .................................................. 176 City Manager’s Budget Message ............................ 19 Unemployment Insurance .................................. …178 Budget Summary ..................................................... 31 Workers’ Compensation ....................................... .180 Revenue by Fund .................................................... 40 POLICE Expenditures by Fund ............................................. 42 Administration ........................................................ 184 Budget Transfers ..................................................... 44 C.O.P.S. Program ................................................. .190 Pie Chart-Revenue By Source ................................ 49 Community Services .............................................. 192 Pie Chart-General Fund Revenue .......................... 51 Crossing Guards .................................................... 196 Property Tax Dollar Breakdown .............................. 53 Dial-A-Taxi ............................................................. 198 Revenue Detail by Fund .......................................... 55 K-9 Division/Special Investigations ........................ 200 Personnel Allocation Summary ............................... 73 PUBLIC WORKS DEPARTMENT BUDGETS Administration ........................................................ 204 Pie Chart-Appropriations by Function ..................... 77 Beverage Recycling Grant ..................................... 208 Pie Chart-General Fund Appropriations.................. 79 Building Maintenance............................................. 210 CITY COUNCIL ....................................................... 81 Downtown Enhancement ....................................... 212 CITY ATTORNEY .................................................... 85 Lighting/Landscaping/Medians .............................. 214 CITY CLERK/ELECTIONS ...................................... 89 North Pier Structure/Parking Lot A/ CITY MANAGER ..................................................... 93 County Share of Revenue ..................................... 216 Information Technology ........................................ 97 Parks Division ........................................................ 220 Prospective Expenditures ................................... 103 Park/Rec Fund ....................................................... 222 City Prosecutor ................................................... 107 Pavement Management Study .............................. 224 CITY TREASURER. ............................................. 111 Sewers and Storm Drains ...................................... 226 COMMUNITY DEVELOPMENT Street Maintenance/Traffic Safety ......................... 230 Building ............................................................... 116 Used Oil Block Grant Division ................................ 234 Planning ............................................................. .118 Equipment Service Division ................................... 236 Commuter Express ........................................ ….122 Departmental Equipment Replacement ................. 238 Beach Cities Transit .......................................... .124 Capital Improvement Program ............................... 253 General Plan and Coastal Plan Update ............... 26 5 – Year Capital Improvement Program ................ 313 Source Reduction/Recycling .............................. 128 FINANCIAL POLICIES .............................................. 327 CDBG/Public Services Agencies ......................... 30 COMMUNITY RESOURCES ............................... 133 Recreation Transportation .................................. 138 Special Event Shuttle ......................................... 140 APPENDIX After School Program Shuttle............................. 142 City of Hermosa Beach Fact & Figures ................. 337 FINANCE Revenue History by Fund ...................................... 338 Administration .................................................... 146 Revenue Category Detail ....................................... 339 Cashier ............................................................... 150 Expenditure History by Fund ................................. 340 Bus Pass Subsidy ............................................... 152 Explanation – User Charge Allocations ................. 341 Bayview Drive, Lower Pier Avenue, Myrtle Vehicle Replacement Schedule ............................. 343 Avenue. Loma Drive, & Beach Drive Communications Equipment Replacement Administrative Expense ..................................... 154 Schedule ................................................................ 349 FIRE ...................................................................... 157 Business Machine Replacement HUMAN RESOURCES ......................................... 165 Schedule ................................................................ 359 Auto/Property Insurance/Bonds ......................... 170 Schedule of Restricted/Discretionary Funds ......... 363 Emission Control (AQMD) ................................. 172 Glossary ................................................................. 365 5 This page intentionally left blank 6 UNDERSTANDING THE BUDGET BUDGET PROCESS The City updates its Strategic Planning document annually in January. As work begins on the budget process in February, this policy document is available to guide budget decisions. Department Heads prepare estimates of revenues and departmental expenditures for submission to the Finance Director. The City Manager and Finance Director meet with each department to review the estimates and discuss requests. From these meetings, the preliminary budget is developed. The Capital Improvement Budget and 5 Year Capital Improvement Plan, which are part of the same document, follows the same process. The City Manager is required to submit a preliminary budget to the City Council on or before May 15th of each year. One or two public workshops are held in May and June to review the budget and receive public input. One formal public hearing is held in June, prior to budget adoption. The City Council must adopt an annual budget, by resolution, on or before June 30 for the coming fiscal year (July 1 – June 30). If the budget is not adopted by that date, the preliminary budget, except for capital outlays, goes into effect until the budget is adopted. The budget may be amended during the year as necessary. A Midyear Budget Review is conducted in February, at which time adjustments to revenue estimates and appropriations are made. Expenditures may not exceed appropriations at the fund level. The City Manager may approve transfers of appropriation within funds; transfers of appropriations from one fund to another require City Council approval. Budgets are adopted for all governmental and proprietary funds (see later Explanation of City Funds) on a basis consistent with generally accepted accounting principles. BUDGET CONTENT The following areas offer quick insight into the budget. City Manager’s Budget Message The City Manager’s message presents the highlights and major changes in narrative form. Budget Summaries The Budget Summary contains condensed information on the budget by presenting estimated beginning and ending fund balances and projected revenues and expenditures for each fund. The Schedule of Revenues by Fund and the Schedule of Expenditures by Fund show comparisons between the 2012-13 actuals, the year-end estimate for 2013-14 and the requested amount for 2014-15. Revenue A computerized listing of line items entitled “City of Hermosa Beach, Revenue Detail by Fund, 2014-15 Budget” shows each revenue item, organized by fund. The columns on the report are explained below under “Department Budgets.” Personnel Authorizations These pages present a summary of the City’s authorized personnel by department and provide quick reference to any new/eliminated positions and the City’s total staffing. Department Budgets The Table of Contents lists the pages for all activities separately budgeted. Each Department budget begins with a department description and a summary of personnel positions. A computerized listing of line items is entitled “City of Hermosa Beach, Department Expenditure Detail, 2014-15 Budget Debt Service The City has chosen not to use long-term debt to pay for capital improvement or infrastructure improvements at this time; therefore no debt service is shown in the budget.” 7 HOW TO READ THE REPORTS Numerical columns on the Revenue and Expenditure reports are explained as follows: Column No. 1 - "2012-13 Received/Expended." Reflects actual revenue/expenditures for 2012-13 fiscal year Column No. 2 - "2013-14 Total Budget” Reflects the revised budget amounts through January 31, 2014 Column No. 3 - “2013-14 Received/Expended Year-to-Date (YTD)” Reflects the actual revenue/expenditures through January 31, 2014 Column No. 4 - “2013-14 Year End Estimate” Reflects the department’s best estimate of what revenue/expenditures will be received/incurred through year-end, June 30, 2014. Column No. 5 - “2014-15 Department Request” Represents the 2014-15 Department Request. EXPLANATION OF CITY FUNDS This section explains the funds shown in the Budget Summary. Governments use fund accounting; each fund is considered to function as a separate fiscal and accounting entity. The basis for budgeting in all funds is the same as the fund type basis for accounting in accordance with generally accepted accounting principles. GOVERNMENTAL FUNDS - The City uses two fund types to account for governmental-type activity. These are the General Fund and Special Revenue Funds. The accounting basis for these funds is modified accrual, which recognizes revenues when measurable and available and expenditures when the liability is incurred. GASB 54 Governmental Accounting Standards Board (GASB) Statement 54, Fund Balance Reporting and Governmental Type Definitions, which is effective for fiscal years beginning after 6/15/10, affects how we present the fund balance section of the budget. The primary impact of this statement is that the Contingency Fund, Retirement Stabilization Fund and Compensated Absences Fund are no longer separate funds; the amounts are in the General Fund and are shown in the fund balance section under the “committed” and “assigned” categories. This presentation may be seen on the first page of the Budget Summary, at the bottom, on the next page. The definitions for classifications of fund balance we are using are as follows: Restricted fund balances are the portion of fund balance that have externally enforceable limitations on their usage through legislation or limitations imposed by creditors, grantors, laws and regulations of other governments or enabling legislation. Committed fund balances are self-imposed limitations by the highest level of decision-making authority, namely the City Council, prior to the end of the reporting period. City Council approval is required to commit resources or to rescind the commitment. Assigned fund balances are limitations imposed by management based on the intended use of the funds. Modifications or rescissions of the constraints can be removed by the same type of action that limited the use of the funds 8 001 GENERAL FUND - The General Fund is the principal operating fund of the City. The estimated fund balance at 6-30-15 (as presented in the Budget Summary) of $8,010,105 is classified as follows: Restricted $63,000 General Plan Maintenance Fees $18,860 Verizon PEG Grant Public access funds to be used for future broadcasting needs $45,000 Greenwald Theatre Balance of donation by Thelma Improvement Donation Greenwald for theatre improvements Committed $28,900 In Lieu Parking Fees Fee Paid in Lieu of Providing Parking Assigned $4,858,893 Contingencies Economic uncertainties, unforeseen emergencies $1,000,000 Retirement Rate For use during periods of unstable rates Stabilization $1,000,000 Debt Service Oil Settlement $500,000 Unspecified Contingencies $297,262 Compensated Funding for accrued liabilities of employee Absences vacation, sick and compensatory time $13,472 Beach/Plaza Promotions Funds from 12/31/12 $20,000 Beach/Plaza Promotions 2013-14$164,718 Sales Tax Receivable Funds not received until seven months after year end $8,010,105 SPECIAL REVENUE FUNDS - A special revenue fund is used to account for the proceeds of specific revenue sources that are restricted or earmarked for specific purposes. 105 LIGHTING/LANDSCAPING FUND Funds of the benefit assessment district, created pursuant to Street and Highway Code 22500-22679, are expended for lighting/median maintenance and are accounted for in this fund. 115 STATE GAS TAX FUND City share of state gasoline tax restricted for use on public streets. Restricted Transportation Development Act (TDA) funds from Metropolitan Transit Authority (MTA) are also held in this fund. 117 AB939 FUND Recycling fees generated in connection with solid waste collection are used to implement a Source Reduction and Recycling Element and a Household Waste Element of the General Plan. 121 PROP A OPEN SPACE FUND Funds generated by passage of the L.A. County Safe Neighborhood Parks Bond Act by county voters for the purpose of improving parks and recreational facilities. Interest is not allocated to this fund because City funds are advanced, then reimbursed by this grant. 122 TYCO FUND Funds received from an easement granted for construction of a transpacific, submarine fiber optic cable system originating in Japan with a landing in Hermosa Beach. The project will provide additional capacity for global voice and data transmission. 123 TYCO TIDELANDS FUND Funds set aside according to the Tyco easement agreement to construct one new bathroom and repair three existing bathrooms at the beach. Remaining funds are to be used for renovations, repair or improvement of the pier or beach. 125 PARK RECREATION FACILITY TAX FUND Accumulation of subdivision fees and park, recreation facility tax fees on new dwellings. Generally, the funds are to be used for acquisition, improvement and expansion of park or recreational facilities. Funds cannot be used for maintenance. 9 135 BAYVIEW DRIVE DISTRICT ADMINISTRATIVE EXPENSE FUND This fund temporarily holds funds for payment of administrative expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the bond documents. 136 LOWER PIER ADMINISTRATIVE EXPENSE FUND This fund temporarily holds funds for payment of administrative expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the bond documents. 137 MYRTLE DISTRICT ADMINISTRATIVE EXPENSE FUND Funds collected from utility undergrounding assessments in the Myrtle Avenue Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. 138 LOMA DISTRICT ADMINISTRATIVE EXPENSE FUND Funds collected from utility undergrounding assessments in the Loma Drive Undergrounding District for administration are deposited in this fund. Costs incurred by the City or its Fiscal Agent in administration of the assessments are paid from these funds. 139 BEACH DRIVE ASSESSMENT DISTRICT ADMINISTRATIVE EXPENSE FUND This fund temporarily holds funds for payment of administrative expenses for the assessment district. These funds are invested but interest is not allocated to this fund because it is not required by the bond documents. 145 PROPOSITION A FUND Portion of sales tax (currently ½%) distributed to cities on a population basis for public transit purposes. 146 PROPOSITION C FUND Voter-approved ½% sales tax for transit purposes. Funds may be used for street improvements on bus routes. 147 MEASURE R FUND Voter-approved ½% sales tax for transportation investments that will relieve traffic congestion, provide transit alternatives and improve air quality. Funds are less restrictive than Propositions A and C. 150 GRANTS FUND State and Federal grants for specific projects are accounted for in this fund. Interest is not allocated to this fund because City funds are advanced, then reimbursed by these grants. 152 AIR QUALITY IMPROVEMENT FUND Funds collected by the Department of Motor Vehicles and distributed to cities on a population basis for use in reducing air pollution. 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND Funds received from the Citizen’s Option for Public Safety (COPS) program, established by the State legislature in fiscal year 1996-97, are accounted for in this fund. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. 160 SEWER FUND Funds derived from a portion of the 6% Utility User Tax and miscellaneous service charges are spent on the Sewer/Storm Drain Department and capital sewer projects. 170 ASSET FORFEITURE FUND Funds seized as a result of illegal activity and forfeited to the Police Department. Funds must be used for law enforcement purposes to supplement, not replace or decrease existing appropriations. 180 FIRE PROTECTION FUND Fire flow fees collected are used to upgrade and enhance the fire flow capabilities of the fire protection system. 10 301 CAPITAL IMPROVEMENT FUND Funds set aside for Capital Improvement Projects. PROPRIETARY FUNDS - Two fund types are used to account for a government’s business-type activities, or those that receive a significant portion of their funding through user charges. These are the Enterprise Fund and the Internal Service Fund. The basis for accounting in these funds is full accrual, which recognizes revenue and expenses as they occur, not when they are received or spent. Capital assets (land, equipment, etc.) are accounted for in these funds. INTERNAL SERVICE FUNDS - The Internal Service Fund is used to allocate the cost of providing certain centralized services among different funds. These funds are invested but interest is not allocated to these funds. 705 INSURANCE FUND The Insurance Fund is an Internal Service Fund which pays all costs of liability, workers’ compensation, unemployment, and property insurance with funds generated by service charges to all departments. Service charges are calculated based on separate formulas for each type of insurance. The City Council’s goal for net assets is $3,000,000. (See Appendix for replacement schedules) 715 EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is an Internal Service Fund established to provide ongoing funds to replace assets at the end of the asset’s useful life. Vehicles, heavy equipment, communications equipment (computers and radios) and business machines are included in the fund. In 2010-11 user charges were added for maintenance of City buildings. The City Council’s goal for net assets is the “accumulated amount” calculated and shown in the Equipment Replacement Schedules. (See Appendix for replacement schedules) FIDUCIARY FUNDS - Governments often hold or manage financial resources in a trustee or agency capacity. A trust or agency fund type is used to account for a government’s fiduciary activities. The City's fiduciary funds are all agency funds, with a modified accrual basis of accounting. AGENCY FUNDS - The Agency fund is used in situations where the government plays a limited financial management role on behalf of a third party. 609 BAYVIEW DRIVE ASSESSMENT DISTRICT REDEMPTION FUND This fund is used to account for special assessment collections and debt service for the Bayview Drive Assessment District Bonds. 610 LOWER PIER DISTRICT REDEMPTION FUND This fund is used to account for special assessment collections and debt service for the Lower Pier Avenue Assessment District Bonds. 611 BEACH DRIVE ASSESSMENT DISTRICT REDEMPTION FUND This fund is used to account for special assessment collections and debt service for the Beach Drive Assessment District Bonds. 612 BEACH DRIVE ASSESSMENT DISTRICT RESERVE FUND This fund is used to account for a reserve set aside for the Beach Drive Assessment District Bonds. 617 MYRTLE AVENUE ASSESSMENT FUND This fund is used to account for special assessment collections and debt service for the Myrtle Avenue Utility Undergrounding District Bonds. 618 LOMA DRIVE ASSESSMENT FUND This fund is used to account for special assessment collections and debt service for the Loma Drive Utility Undergrounding District Bonds. 11 619 BAYVIEW DRIVE RESERVE FUND This fund is used to account for a reserve set aside for the Bayview Drive Assessment District Bonds. 12 ELECTORATE CITY COUNCIL PLANNING COMMISSION PUBLIC WORKS COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS PARKS & RECREATION ADVISORY COMMISSION CITY TREASURER CITY MANAGER COMMUNITY RESOURCES HUMAN RESOURCES/ RISK MANAGEMENT FINANCE COMMUNITY DEVELOPMENT FIRE POLICE PUBLIC WORKS CITY ATTORNEY Parks & Recreation Facilities Management Cultural Recreational Athletic Programming Special Events ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Traffic Engineering Traffic Signals Traffic Signage Speed Survey Capital Improvement Program MAINTENANCE Landscaping Irrigation Streets Sewers Storm Drains Building Maint. Vehicle Maint. Enforcement Investigation Detention Emergency Dispatch Reserves Records Bureau Crossing Guard Special Investigations COMMUNITY SERVICES Parking Enforcement Animal Control Meter Maintenance Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation Investigations HUMAN RESOURCES Recruitment Training Labor Relations RISK MANAGEMENT Workers’ Comp Liability Claims City Insurance Secretarial Support FINANCE ADMINISTRATION Budget Accounting Payroll FINANCE CASHIER Citation Processing Animal Licenses Parking Permits Business License Bus Passes BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning Advanced Planning Sustainability Planning Environmental Assessment Land Use Entitlements Enforcement CITY CLERK CITY PROSECUTOR CITY OF HERMOSA BEACH ORGANIZATIONAL CHART 13 This page intentionally left blank 14 California Society of Municipal Finance Officers Certificate of Award Operating Budget Excellence Award Fiscal Year 2014 Presented to the City of Hermosa Beach For meeting the criteria established to achieve the Operating Budget Excellence Award. February 11, 2014 _____ Pauline Marx Ken Brown, Chair CSMFO President Professional Standards and Recognition Committee Dedicated Excellence in Municipal Financial Reporting 15 16 17 This page intentionally left blank 18 May 15, 2014 Honorable Mayor and Councilmembers: The 2014-15 Budget for Hermosa Beach represents some large changes for the City. The City Council recently adopted a strategic plan that sets a value-based 15 year Vision for 2029, establishes 5 year goals for 2019 and identifies a policy and management agenda with action items for 2014. Please see the front of this document to view a summary of the strategic plan. One of Council’s goals to achieve by 2019 is to become a “High Performing City Providing 1st Class Services.” This is of large significance to the budget because we need to identify our service levels, determine what they cost and measure how well we are performing those services as compared to other similar cities. We have completed a comprehensive study of Police and Fire (our two biggest departments) and will have detailed service level information for those departments to help guide decisions for 2015-16. The information provided this year is again intended to provide a temporary bridge as we transition to a budget format that focuses on desired outcomes and service levels. Priority Based Budgeting, which is the model chosen, provides a comprehensive review of the entire organization, identifying and ranking every program offered on the basis of the community’s priorities. The diagnostic process ultimately enables policy makers to link funding decisions to stated priorities in the strategic plan. Hermosa Beach is seeing its ongoing revenues exceed its ongoing expenses. This is due in part to the improvement in the economy, but mostly due to the significant expenditure reductions that were initiated by the City Council and Staff over the last several years. It is difficult to determine the service level impacts of those cuts and that is something we are studying. We will be presenting a Fiscal Health diagnostic model at the budget workshop to assist in achieving long term fiscal sustainability. We recommend that for 2014-15 that $1,000,000 from the General Fund be set aside for debt service related to the oil project and $500,000 for unspecified contingencies. We are also recommending a strategy where Council slowly adds services and expenditures that are consistent with their new goals. In some cases, we recommend that City Council add temporary personnel until we can determine that the financial picture will continue to improve and then we can solidify service levels. Because contracts with employee bargaining units are in place through June, 2015, we do not anticipate salary costs increasing other than the additional positions. A study of employee compensation is underway and this will help us achieve Council’s goal to “Maintain a compensation policy based upon the market, performance and the community’s total cost of government.” A review of retirement and other post employment benefit obligations will also be presented at the budget workshop. The City of Hermosa Beach has a lot of big decisions ahead of it over the next few years. This budget balances City Council’s recently adopted goals of maintaining a “Financially Sound City Government” while being a “High Performing City Providing 1st Class Services.” Fiscal Year 2014-15 marks a year of planning, temporary service level increase and transition. I hope you will join the City Council and Staff in looking forward, identifying our community’s values and helping Hermosa Beach be the Best Little Beach City. Sincerely, Tom Bakaly City Manager 19 Budget Overview The 2014-15 Preliminary Budget demonstrates continuing improvement in the local economy and a balanced budget, with some added personnel, replacement of 11 vehicles and several one-time studies that will move the city forward toward the goals set forth in the strategic plan. Some of the Items included in the budget that reflect the City Council’s newly adopted goals are: • Presentation of a 5-Year Capital Improvement Program to identify the city’s long term infrastructure needs. • Funds are included for: South Park Upgrade Phase One funding for PCH/Aviation Beautification Phase Two funding for the Downtown Strategic Plan Implementation Continuing progress on the General Plan/Local Control Program/Blueprint for a Low Carbon Future Implementation of some recommendations in the Public Safety Service and Staffing Study • Replacement of 11 vehicles, some of which will be alternative fuel vehicles • Continuation of high performance organization training for employees • Additional funds for technology improvements budgeted in 2013-14 for the upgrade of the city’s permitting software to provide online permitting for Community Development and Public Works, integration with the city’s geographic information system (GIS) and work order tracking. Functionality for the Fire Department and citizen engagement are added features With the improvement in the local economy and the extent of reductions and cost savings that have been achieved over the past two years, the following funds have been allocated from the General Fund as follows: • $1 million is committed in the General Fund as a contingency for potential debt service related to the oil drilling issue. • $500,000 is committed in the General Fund for unspecified contingencies. Personnel changes included in the budget are: Department Position Comments Full Time City Manager Administrative Analyst Convert from full time/ (Economic Development) temporary to full time/ permanent (with partial funding by Chamber of Commerce, $24,000) Finance Administration Accountant Upgrade Senior Account Clerk position (filled with a temporary employee) to Accountant Police Department Crime and Intelligence Officer Convert from full time/ temporary to full time/ permanent Community Services Community Services Division New position, full time/ Manager permanent 20 Department Position Comments Full-Time (continued) Community Development Planning Assistant Convert from full time/ Planning temporary to full time/ permanent Community Development Planning Assistant Convert from full time/ Planning temporary to full time/ permanent Senior Planner Add 10% Premium Human Resources Convert Administrative Assistant to This change addresses Recreation Coordinator Department needs. The salary grade is the same. Part Time Fire Department Fire Inspector Emergency Services Coordinator Community Development Office Assistant 50% to each department Planning/Public Works Administration Community Development Intern Convert Clerk Assistant Planning position to Intern, full time/ temporary Revenue Trends and Assumptions Since the General Fund pays for the majority of operating expenses, analysis of revenue and expenditures will focus on that fund. Most of the revenue in the other funds comes either from grants, other one-time funds, or funds which are restricted by use; therefore an overall comparison is not meaningful. Total revenue for the General Fund is estimated at approximately $33.7 million. The overall revenue increase is 1.3% over the 2013-14 Budget however there are notable variations in some revenue sources. The largest percentage increase, in Fines and Forfeitures, is due to the change in enforcement until 2:00 a.m. that was added last year. The large decrease in the Other Revenue category is due to the one-time reimbursement of $150,000 from Chevron for the Coke Drum Project that occurred in 2013-14 and reimbursement for planning administration related to the oil project. Revenue from other reimbursements and general miscellaneous revenue varies from year to year so it not assumed in the budget. The Use of Money and Property Category increases due to the additional cell site license and interest earnings. General Fund Revenue Summary Budget Budget Increase Overall %% of Revenues 2013-14 2014-15 Decrease Increase Total Taxes 22,082,824 22,834,507 751,683 3.40%68% Licenses and Permits 771,736 795,240 23,504 3.05%2% Fines and Forfeitures 2,601,616 2,748,289 146,673 5.64%8% Use of Money and Property 827,949 870,435 42,486 5.13%3% Intergovernmental/State 119,289 97,179 -22,110 -18.53% 0% Service Charges 6,207,816 6,221,771 13,955 0.22%18% Other Revenue 662,567 149,858 -512,709 -77.38% 0% Total Revenue 33,273,797 33,717,279 443,482 1.33% 100% 21 Since taxes represent 68% of General Fund revenue, a discussion of the largest tax sources follows. Secured Property Tax. Secured property taxes, shown in the chart below, represent 32% of General Fund revenue. The assumed increase is estimated at 5% or just over $500,000 and growth is projected at almost 6% for 2013-14; actuals for the previous four years were 4.5%, 2.7%, 2.2%, and 3.9%. The growth in the property tax is a positive indicator of our economic improvement and makes the biggest dollar impact. The tax rate is 1% of the assessed valuation. Property taxes are remitted to the County and then distributed by the County to each city. The Los Angeles County Assessor releases the assessment roll in July 2011 however cities do not know their actual tax levy until December. Total Property Taxes are shown in the General Fund Revenue pie chart behind the Revenue tab in the budget and equal 38% of General Fund revenue. Measured in total or just in Secured Tax, property tax is our highest source of revenue. Please also refer to the Property Tax Dollar Breakdown chart behind the Revenue tab that shows how property tax is distributed among agencies in the county. Sales Tax. Sales tax is estimated at $2.6 million which is slightly higher than the level of sales tax generated before the national recession in 2007-08. Sales tax data lags by one quarter since the State collects the revenue for cities and makes the detailed data available on a quarterly schedule. Revenue is estimated to be flat. Sales tax by class for the first eight months is shown below. The largest category increase by dollar amount is in the Other Retail Category which is primarily sales of computer equipment from a home occupation business. Building Materials shows a 26% increase which is consistent with the high level of building activity seen in our permitting revenue. FY Amount 2005-06 $6,038,330 2006-07 $6,983,222 2007-08 $7,817,830 2008-09 $8,399,943 2009-10 $8,729,364 2010-11 $8,918,277 2011-12 $9,159,137 2012-13 $9,568,603 2013-14 $10,128,092 2014-15 $10,634,497 FY Amount 2005-06 $2,511,004 2006-07 $2,395,390 2007-08 $2,500,659 2008-09 $2,390,658 2009-10 $2,112,971 2010-11 $2,209,559 2011-12 $2,474,651 2012-13 $2,598,751 2013-14 $2,600,000 2014-15 $2,600,000 Sales Tax 2005-2015 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2005-062006-07 2007-082008-092009-102010-11 2011-12 2012-13 2013-14 Est2014-15 Est Note: For chart presentation purposes, Sales Tax and In Lieu Sales Tax are combined. $2,600,000 14-15 $2,500,659 07-08 22 2014-2015 July - February Sales Tax by Class 2013-14 INC/(DEC)% CHANGE % OF July - February PREV YEAR TOTAL 1 EATING/DRINKING PLACES 689,259 $14,585 2.16% 33.50% 2 OTHER RETAIL STORES 251,615 $50,067 24.84% 12.23% 3 FOOD STORES 155,004 ($9,212)-6.32% 7.53% 4 MANUFACTURING & WHOLESALE 188,658 ($46,876)-33.06% 9.70% 5 SERVICE STATIONS # #-18.27% # 6 AUTO DEALERS AND SUPPLIES 64,249 ($47,589) -42.55% 3.12% 7 BUILDING MATERIALS 130,377 $27,198 26.36% 6.34% 8 FURNITURE/APPLIANCE 62,423 $1,565 2.57% 3.03% 9 BUSINESS, SERVICE, REPAIR 68,666 $6,922 11.21% 3.34% 10 DRUG STORES # #0.05% # 11 APPAREL STORES 33,250 ($5,832)-14.92% 1.62% 12 PACKAGED LIQUOR 28,974 $4,894 20.32% 1.41% 13 GENERAL MERCHANDISE 2,291 $1,587 225.43% 0.12% COUNTY/STATE POOL 216,872 $7,714 3.69% 10.54% NON-STORE/PART TIME RETAILERS 7,554 $8,644 793.03% 0.37% RANK / BUSINESS CLASS * Threshold for inclusion, $300 per quarter # Information omitted if fewer than four businesses in the category per State Board of Equalization Sales Tax Comparison by Geographic Area Revenue % OF Revenue % OF LOCATION 2012-13 Total % Chg 2013-14 Total PCH 620,996 42%-3%599,688 41% Downtown 594,607 40% 1% 602,710 41% Pier/Valley/Monterey 191,669 13% 3% 197,659 13% Aviation 68,115 5% 8% 73,885 5% PCH41% Downtown41% Pier/Valley / Monterey13% Aviation5% SALES TAX BY GEOGRAPHIC AREA 2013-14, July -February Sales tax represents 8% of total General Fund revenue. The sales tax rate for Los Angeles County is 9% distributed as follows: 6.50% State; Proposition A Transportation .5%; Proposition C Transportation .5%; 23 Measure R Transportation .5%; City of Hermosa Beach 1% (or city point of sale, generally). This means that the City receives 1% of each dollar, or $1 for each $100 in sales that are taxable. Until State deficit reduction bonds are paid off, the line item entitled “In Lieu Sales Tax” will continue to appear in the revenue accounts. This is the amount of the “Triple Flip” which resulted from the Governor’s ballot measure to finance 2002-03 and 2003-04 state budget deficits. Sales tax was taken from local governments to guarantee State debt in order to obtain a more favorable investment category and thereby a lower rate of interest. The funds will be paid back to local governments, using the property tax schedule, which is less advantageous for cities since property tax is paid less often than sales tax. Supposedly, there will be no actual loss to the city of the principal amount; there will be lost investment opportunity however, due to the cash flow impact. Due to the change in the remittance schedule, a portion of the fourth quarter sales tax is not received until seven months after fiscal year end; therefore the estimated amount of $164,718 must be earmarked in the General Fund since it is not available to spend. Payoff of the state deficit bonds are included in the Governor’s budget. The payoff would put our sales tax payments back to the regular payment schedule which would be a welcome change. Utility User Tax. Revenue from the utility user tax remains flat but consistent. Since 2009-10, revenue has only varied from -1.5% to +0.30%. FY Amount 2005-06 $2,726,085 2006-07 $2,769,113 2007-08 $2,714,029 2008-09 $2,575,209 2009-10 $2,559,369 2010-11 $2,520,720 2011-12 $2,495,895 2012-13 $2,503,265 2013-14 $2,500,000 2014-15 $2,500,000 Historical Note 24 Utility user tax (UUT), which applies to use of electricity, gas, water, video (cable), and telecom comprises 7% of General Fund revenue. $700,000 of the revenue is transferred annually to the Sewer Fund for sewer operations and maintenance. Voters, in November 2007, realizing the importance of this revenue source to the City, approved a modernized UUT ordinance by a 72% margin to ensure continued collection of the UUT as technology changes the way the UUT is applied to services. Voters also approved a reduction of the rate for video and telecom from 6% to 5.5% to keep revenue neutral. The rate on electricity, gas and water remains at 6%. Transient Occupancy Tax (TOT). Transient occupancy tax or “hotel tax” represents 6% of General Fund revenue. Receipts for the first seven months of 2013-14 are up 8% over the previous year. The year end 2013-14 estimate of almost $2.2 million is 6% over budget, making a new high for this revenue source. Occupancy for the first seven months is 78.96% compared to 77.21% for the same period last year. The occupancy rate for Los Angeles County for the same period is 79.98% and for the South Bay is 79.65%. Hotels are generally the highest revenue-producing use for the city for property in Hermosa Beach. An advantage of the transient occupancy tax as a local revenue source is that it is paid by visitors, rather than residents, to help maintain our city services and the tax is collected by and stays in Hermosa Beach rather than going to the State or County coffers first. Expenditures Overall expenditures in the General Fund are budgeted at $32.3 million. The increase over the 2013-14 Budget is 1.6%. The Personal Services comparison below shows an increase of 2% when comparing the 2014-15 Budget to the 2013-14 Budget. Within the category, salaries increase 4%, due to personnel changes outlined herein. Contract Services other than those associated with capital improvement projects decline. CIP’s funded by the General Fund are $400,000 higher than 2013-14. FY Amount 2005-06 $1,628,394 2006-07 $1,769,016 2007-08 $1,892,363 2008-09 $1,645,571 2009-10 $1,559,049 2010-11 $1,689,356 2011-12 $1,884,020 2012-13 $1,996,173 2013-14 $2,154,315 2014-15 $2,154,315 Historical Note $1,892,363 07-08 $2,154,315 14-15 25 General Fund Expenditure Summary Budget Budget Increase Overall %% of Expenditures 2013-14 2014-15 Decrease Increase Total Personal Services 19,945,721 20,407,338 461,617 2.31% 63% Contract Services Private 3,389,933 3,152,756 -237,177 -7.00% 10% Contract Services /CIP's 1,526,411 1,933,404 406,993 26.66% 6% Contract Serv/Govt 1,209,572 1,207,204 -2,368 -0.20% 4% Materials/Supplies/Other 5,562,377 5,600,841 38,464 0.69% 17% Equipment/Furniture 179,765 29,295 -150,470 -83.70% 0% Total Expenditures 31,813,779 32,330,838 517,059 1.63% 100% As part of the budget balancing, General Funds were used to cure the deficit of $6,479 in the Lighting Fund and $150,353 to cure the deficit in the Sewer Fund (which will be discussed in more detail in the later heading “Sewer Fund”). $101,555 has been set aside again for building maintenance (now a total of $507,775) in the Equipment Replacement Fund and almost $125,000 is provided for unanticipated expenditures. Personnel. As a service business, most of our costs are in personnel (63% of General Fund). As mentioned earlier, personnel costs are 2.3% higher than the 2013-14 Budget. As mentioned on the page 1 of this overview, four (4) full time and two (2) part time positions are added to the budget. (Some personnel allocations between divisions have been changed, however the only additional positions are the ones mentioned here). No salary increases are included in the budget other than step increases which are budgeted as usual for employees who have been with the City less than five years. (No cost of living or other salary increases have been given since 7/1/2009 due to the recession). Employee benefit estimates increase overall by 13% based on insurance company assumptions, however actual increases are typically lower. Retirements costs are estimated to decrease by 1% due to second tier and pension reform implementation, as well as cessation of the Employer Paid Member Contribution (EPMC) benefit as a result of labor negotiations. The employee share of retirement contributions is now paid entirely by the employee. This was accomplished over a three year period. Sewer Fund. Annually (since 1985) a transfer has been made from the General Fund UUT revenue to the Sewer Fund to fund the basic maintenance of the system. The amount was originally $500,000 but was later changed to the current $700,000 some time ago to recognize the growth in the tax. A separate report on the option of annexing the city’s facilities into the County of Los Angeles’ Sewer Maintenance District will be presented at the budget workshop on 5/22/14. Another outstanding issue related to the Sewer Fund is the city’s compliance with the new storm water permit requirements. Funds are provided in the Sewer Division for a storm water fee study and participation in the multi-city Enhanced Watershed Management Program continues. An ongoing funding solution will have to be found for the storm water costs, likely in the form of a storm water fee. Until this work is complete, costs of storm water compliance are not known and therefore are not represented in the 5-Year Capital Improvement Program. Insurance Fund. The City established a goal of $3,000,000 in net assets for the Insurance Fund in 2002. That goal was reached in 2011-12 for the first time. A total of $6 million is available in the Insurance Fund for Oil Project contingencies. $3.5 million is recorded as a liability and an additional $2.5 million is committed as a Contingency for the Oil Settlement. The balance in the Insurance Fund is estimated to be $5.4 million at the end of 2015. The amount has grown because funds unspent in the General Fund have been transferred in to this fund and because overall claims recorded have decreased (by $1.6 million overall in 2013-14). Because claims liability 26 levels are based on actuarial estimates and charges to the departments are set accordingly, the fund balance in the Insurance Fund grows when actual claims are less than estimates. Since the funded balance exceeds our goal amount, this is an optimal time to review our practice on recording claims liabilities. Past practice has been to record liabilities at the lowest probability level of 55%. The latest actuarial reports present several probability levels as shown in the tables below. Worker's Compensation Probability Level Undiscounted Losses Discounted (2.0% Interest) Losses Central Estimate (56%)$6,525,102 $5,565,912 70%7,112,361 6,066,844 80%7,634,370 6,512,118 90%8,417,380 7,180,027 Projected Liability for Unpaid Losses As of June 30, 2014 General Liability Probability Level Undiscounted Losses Discounted (2.0% Interest) Losses Central Estimate (55%)$1,410,155 $1,386,334 70%1,607,288 1,580,421 80%1,776,476 1,746,781 90%2,044,357 2,010,184 Projected Liability for Unpaid Losses As of June 30, 2014 While using a higher probability level for recording our claims will require more funds to be committed for those claims, it is a more conservative approach and therefore is more prudent. Worker’s compensation claims are currently recorded at $6,935,246 and liability claims at $1,179,671.Recording claims at the undiscounted 70% probability level would require an additional amount of $177,115 be recorded for worker’s compensation claims and $427,617 for liability claims as of 6/30/14. The estimated balance in the Insurance Fund at 6/30/15 would become $4,801,269. When actual balances are known at Midyear Review in February that balance will be reviewed. Equipment Replacement Fund (ERF). During the economic downturn, various cost-savings measures were taken with respect to vehicles; lives were extended, purchases delayed and charges suspended. The City began replacing vehicles according to the schedule and in compliance with the new fleet policy in 2013-14. This year, eleven (11) vehicles are recommended for replacement according to the criteria in the adopted fleet policy. All Tasers in the Police Department are being replaced and will be added to the replacement schedule to ensure a planned purchase approach. Communications equipment (including computers and peripherals) and business machines scheduled for replacement are funded as scheduled. Funding for Retiree Health Benefits. Funds for the Annual Required Contribution for these benefits as determined by the actuarial study are included in the budget. The current study covers fiscal years 2012-13, 2013-14 and 2014-15 so a new study will be prepared in 2014-15 for the following three years. GASB (Governmental Accounting Standards Board) 45 is the reporting requirement for Other Post- Employment Benefits (OPEB), similar to standards for reporting our retirement costs. By funding the Annual Required Contribution, and setting aside funds in a trust, the City is meeting its contribution requirement, as we do with CalPERS. A review of retirement and OPEB benefits will be presented at the budget workshop by our independent actuary. As of August, 2007, we placed funds for our OPEB (Other Post Employment Benefits) costs in an irrevocable trust. Higher investment earnings should be realized over time since the trust is structured as legally distinct from the city, and therefore not subject to the legal restrictions placed on city investments. Earning a higher rate of interest reduces our Annual Required Contribution. Separate investment policies exist for the trust. Artesia Boulevard Relinquishment Fund. Funds received from the County when the City took over the maintenance of Artesia Boulevard have been expended therefore it is recommended that this fund be closed. Historical Note 27 Capital Improvement Fund. The General Fund year end projection for 2013-14 shows an unspent balance in the General Fund of $1.5 million. It is recommended that any available funds remaining in the General Fund in 2013-14 be transferred to the Capital Improvement Fund. While this balance shows in the 2014-15 budget it is recommended that we review the actual amount available at Midyear Budget Review in February before amounts are allocated for future projects. Capital Improvements. The Capital Improvement Program this year includes funds budgeted for 2014- 15 and a 5-Year Plan to show total infrastructure needs. The Capital Improvement Program totals $6.4 million for 2014-15, which includes $2.6 million in estimated carryover funds from 2013-14. We are showing the prior year funding column in the budget on the CIP summary to give a better picture of all projects that are underway. $3.8 million in new funds are budgeted. This includes $328,058 potentially to be received from the Melchione Trust for the Surf Memorial. Over $2.6 million is budgeted for street improvements, including funds for the PCH/Aviation Beautification Project, $770,000 for sewer improvements, $945,000 for park improvements, including South Park, and over $2,000,000 for Buildings and Grounds Improvements, including Citywide Energy Conservation Upgrades. These projects are specifically identified as top and high priorities in the strategic plan. Please refer to the 5 Year Capital Improvement Program tab for details. 28 SUMMARIES 29 This page intentionally left blank 30 LIGHTING GENERAL LANDSCAPING STATE GAS FUND FUND TAX FUND 001 105 115 ESTIMATED REVENUE Taxes $22,834,507 $468,150 $0 Licenses/Permits $795,240 $0 $0Fines/Forfeitures $2,748,289 $0 $0Use of Money/Property $870,435 $737 $5,020Intergovernmental/State $97,179 $0 $497,030Intergovernmental/County $0 $0 $0Intergovernmental/Federal $0 $0 $0Current Service Charges $6,221,771 $0 $0Other Revenue $149,858 $0 $0 TOTAL ESTIMATED REVENUE $33,717,279 $468,887 $502,050 INTERFUND TRANSFERS IN $345,641 $6,479 $0 ESTIMATED FUNDS AVAILABLE $34,062,920 $475,366 $502,050 ESTIMATED FUND BALANCE 7/1/14 $6,458,358 $76,404 $0REMAINING PRIOR YEAR CIP $676,497 $0 $107,841 TOTAL FUNDS AVAILABLE $41,197,775 $551,770 $609,891 APPROPRIATIONS Operating Budget $30,368,139 $543,425 $0Capital Outlay $29,295 $0 $0 Capital Improvements $1,933,404 $0 $311,919 TOTAL APPROPRIATIONS $32,330,838 $543,425 $311,919 INTERFUND TRANSFERS OUT $856,832 $8,345 $297,972 TOTAL APPROPRIATIONS/TRANSFERS OUT $33,187,670 $551,770 $609,891 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $8,010,105 (a)$0 $0 (a) CLASSIFICATIONS OF FUND BALANCE: Restricted Prior Balance Current Balance Affordable Housing $41,831 $0 General Plan Maintenance Fees (6/30/15)$0 $63,000 Verizon PEG Grant $2,860 $18,860 Greenwald Theatre Improvement Donation $45,000 $45,000 CDBG Fund Exchange 2012- Lawndale $58,134 $0 CDBG Fund Exchange 2013- La Mirada $55,739 $0 Committed Clark Building Future Renovations $1,000 $0 Capital Outlay -Parking Facilities $9,592 $0 In Lieu Fee/ Parking Facility $28,900 Assigned Beach/Plaza Promotions (12/31/12)$13,472 $13,472 Beach/Plaza Promotions (Estimated 6/30/13-6/30/14)$20,000 Contingencies $4,858,893 Retirement Rate Stabilization $1,000,000 Debt Service- Oil $1,000,000 Unspecified Contingencies $500,000 Compensated Absences $297,262 Sales Tax Receivable - Due 01/15 $164,718$8,010,105 Available Fund Balance 6/30/15 $0 $0 $0 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 31 PROP A TYCO AB 939 OPEN SPACE TYCO TIDELANDS FUND FUND FUND FUND 117 121 122 123 ESTIMATED REVENUE Taxes $0 $0 $0 $0 Licenses/Permits $0 $0 $0 $0Fines/Forfeitures $0 $0 $0 $0Use of Money/Property $343 $0 $316,169 $46Intergovernmental/State $0 $20,557 $0 $0Intergovernmental/County $0 $0 $0Intergovernmental/Federal $0 $0 $0 $0Current Service Charges $61,130 $0 $0 $0Other Revenue $0 $0 $0 $0 TOTAL ESTIMATED REVENUE $61,473 $20,557 $316,169 $46 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $61,473 $20,557 $316,169 $46 ESTIMATED FUND BALANCE 7/1/14 $0 $0 $232,126 $3,272REMAINING PRIOR YEAR CIP $0 $80,000 $173,805 $0 TOTAL FUNDS AVAILABLE $61,473 $100,557 $722,100 $3,318 APPROPRIATIONS Operating Budget $59,372 $0 $0 $0Capital Outlay $0 $0 $0 $0 Capital Improvements $0 $80,000 $402,816 $3,318 TOTAL APPROPRIATIONS $59,372 $80,000 $402,816 $3,318 INTERFUND TRANSFERS OUT $0 $20,557 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $59,372 $100,557 $402,816 $3,318 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $2,101 $0 $319,284 $0 Available Fund Balance 6/30/15 $2,101 $0 $319,284 $0 CITY OF HERMOSA BEACH BUDGET SUMMARY 2104-15 32 PARK/BAYVIEW DRIVE LOWER PIER MYRTLE DISTRICT RECREATION DISTRICT ADMIN ADMINISTRATIVE ADMINISTRATIVE FACILITY TAX EXPENSE EXPENSE EXPENSE FUND FUND FUND FUND 125 135 136 137 ESTIMATED REVENUE Taxes $7,019 $0 $0 $0 Licenses/Permits $0 $0 $0 $0Fines/Forfeitures $0 $0 $0 $0Use of Money/Property $2,482 $22 $0 $155Intergovernmental/State $0 $0 $0 $0Intergovernmental/County $0 $0 $0 $0Intergovernmental/Federal $0 $0 $0 $0Current Service Charges $0 $0 $0 $0Other Revenue $219,261 $4,350 $2,600 $9,000 TOTAL ESTIMATED REVENUE $228,762 $4,372 $2,600 $9,155 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $228,762 $4,372 $2,600 $9,155 ESTIMATED FUND BALANCE 7/1/14 $267,130 $2,157 $4,746 $11,248REMAINING PRIOR YEAR CIP $185,163 $0 $0 $0 TOTAL FUNDS AVAILABLE $681,055 $6,529 $7,346 $20,403 APPROPRIATIONS Operating Budget $0 $2,841 $1,813 $6,760Capital Outlay $0 $0 $0 $0 Capital Improvements $639,121 $0 $0 $0 TOTAL APPROPRIATIONS $639,121 $2,841 $1,813 $6,760 INTERFUND TRANSFERS OUT $0 $3,653 $2,249 $5,264 TOTAL APPROPRIATIONS/TRANSFERS OUT $639,121 $6,494 $4,062 $12,024 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $41,934 $35 $3,284 $8,379 Available Fund Balance 6/30/15 $41,934 $35 $3,284 $8,379 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 33 LOMA DISTRICT BEACH DRIVE DISTRICT ADMINISTRATIVE ADMINISTRATIVE COMMUNITY / DEV PROPOSITION EXPENSE EXPENSE BLOCK GRANT A FUND FUND FUND 138 139 140 145 ESTIMATED REVENUE Taxes $0 $0 $344,137 Licenses/Permits $0 $0 $0Fines/Forfeitures $0 $0 $0Use of Money/Property $211 $27 $3,597Intergovernmental/State $0 $0 $0Intergovernmental/County $0 $0 $0Intergovernmental/Federal $0 $0 $66,000 $0Current Service Charges $0 $0 $6,646Other Revenue $10,000 $3,000 $0 TOTAL ESTIMATED REVENUE $10,211 $3,027 $66,000 $354,380 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $10,211 $3,027 $66,000 $354,380 ESTIMATED FUND BALANCE 7/1/14 $16,509 $2,323 $0 $209,200REMAINING PRIOR YEAR CIP $0 $0 $70,059 $263,352 TOTAL FUNDS AVAILABLE $26,720 $5,350 $136,059 $826,932 APPROPRIATIONS Operating Budget $7,621 $2,275 $9,900 $184,024Capital Outlay $0 $0 $0 $0 Capital Improvements $0 $0 $126,159 $263,352 TOTAL APPROPRIATIONS $7,621 $2,275 $136,059 $447,376 INTERFUND TRANSFERS OUT $5,710 $1,891 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $13,331 $4,166 $136,059 $447,376 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $13,389 $1,184 $0 $379,556 Available Fund Balance 6/30/15 $13,389 $1,184 $0 $379,556 2014-15 CITY OF HERMOSA BEACH BUDGET SUMMARY 34 PROPOSITION AIR QUALITY C MEASURE R GRANTS IMPROVEMENT FUND FUND FUND FUND 146 147 150 152 ESTIMATED REVENUE Taxes $285,452 $214,092 $0 $0 Licenses/Permits $0 $0 $0 $0Fines/Forfeitures $0 $0 $0 $0Use of Money/Property $6,147 $4,505 $0 $964Intergovernmental/State $0 $0 $10,270 $22,500Intergovernmental/County $0 $0 $0 $0Intergovernmental/Federal $0 $0 $200,000 $0Current Service Charges $0 $0 $0 $0Other Revenue $0 $0 $0 $0 TOTAL ESTIMATED REVENUE $291,599 $218,597 $210,270 $23,464 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $291,599 $218,597 $210,270 $23,464 ESTIMATED FUND BALANCE 7/1/14 $209,512 $130,482 $156,453 $14,974REMAINING PRIOR YEAR CIP $528,814 $161,023 $95,261 $0 TOTAL FUNDS AVAILABLE $1,029,925 $510,102 $461,984 $38,438 APPROPRIATIONS Operating Budget $30,848 $0 $210,270 $3,600Capital Outlay $0 $0 $0 $0 Capital Improvements $528,814 $510,102 $232,469 $0 TOTAL APPROPRIATIONS $559,662 $510,102 $442,739 $3,600 INTERFUND TRANSFERS OUT $0 $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $559,662 $510,102 $442,739 $3,600 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $470,263 $0 $19,245 $34,838 Available Fund Balance 6/30/15 $470,263 $0 $19,245 $34,838 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 35 SUPPLEMENTAL LAW ENFORCEMENT ASSET SEIZURE/FIRE SERVICES SEWER FORFEITURE PROTECTION FUND FUND FUND FUND 153 160 170 180 ESTIMATED REVENUE Taxes $100,000 $0 $0 $0 Licenses/Permits $0 $0 $0 $0Fines/Forfeitures $0 $0 $37,000 $0Use of Money/Property $1,572 $10,822 $3,173 $298Intergovernmental/State $0 $5,422 $0 $0Intergovernmental/County $0 $10,000 $0 $0Intergovernmental/Federal $0 $0 $0 $0Current Service Charges $0 $30,000 $0 $0Other Revenue $0 $0 $0 $10,500 TOTAL ESTIMATED REVENUE $101,572 $56,244 $40,173 $10,798 INTERFUND TRANSFERS IN $0 $850,353 $0 $0 ESTIMATED FUNDS AVAILABLE $101,572 $906,597 $40,173 $10,798 ESTIMATED FUND BALANCE 7/1/14 $819 $187,524 $280,194 $25,704REMAINING PRIOR YEAR CIP $0 $172,964 $0 $0 TOTAL FUNDS AVAILABLE $102,391 $1,267,085 $320,367 $36,502 APPROPRIATIONS Operating Budget $23,681 $831,667 $6,700 $0Capital Outlay $0 $0 $600 $0 Capital Improvements $0 $435,418 $0 $0 TOTAL APPROPRIATIONS $23,681 $1,267,085 $7,300 $0 INTERFUND TRANSFERS OUT $0 $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $23,681 $1,267,085 $7,300 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $78,710 $0 $313,067 $36,502 (c) CLASSIFICATION OF FUND BALANCE Restricted Designated Dept of Justice Funds $146,053 Designated Dept of Treasurer Funds$17,441 Available Fund Balance 6/30/15 $78,710 $0 $149,573 $36,502 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 36 BAYVIEW DRIVE LOWER PIER CAPITAL DISTRICT DISTRICT IMPROVEMENT REDEMPTION REDEMPTION FUND FUND FUND 301 609 610 ESTIMATED REVENUE Taxes $0 $0 $0 Licenses/Permits $0 $0 $0Fines/Forfeitures $0 $0 $0Use of Money/Property $8,431 $1,160 $384Intergovernmental/State $0 $0 Intergovernmental/County $0 $0 $0Intergovernmental/Federal $0 $0 $0Current Service Charges $0 $0 $0Other Revenue $10,150 $0 $0 TOTAL ESTIMATED REVENUE $18,581 $1,160 $384 INTERFUND TRANSFERS IN $0 $0 $0 ESTIMATED FUNDS AVAILABLE $18,581 $1,160 $384 ESTIMATED FUND BALANCE 7/1/14 $1,624,184 $140,647 $4,880REMAINING PRIOR YEAR CIP $128,194 $0 $0 TOTAL FUNDS AVAILABLE $1,770,959 $141,807 $5,264 APPROPRIATIONS Operating Budget $0 $0 $0Capital Outlay $0 $0 $0 Capital Improvements $222,320 $0 $0 TOTAL APPROPRIATIONS $222,320 $0 $0 INTERFUND TRANSFERS OUT $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $222,320 $0 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $1,548,639 $141,807 $5,264 Available Fund Balance 6/30/15 $1,548,639 $141,807 $5,264 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 37 BEACH DRIVE BEACH DRIVE MYRTLE LOMA DISTRICT DISTRICT AVENUE DRIVE REDEMPTION RESERVE ASSESSMENT ASSESSMENT FUND FUND FUND FUND 611 612 617 618 ESTIMATED REVENUE Taxes $0 $0 $0 $0 Licenses/Permits $0 $0 $0 $0Fines/Forfeitures $0 $0 $0 $0Use of Money/Property $597 $86 $822 $1,053Intergovernmental/State $0 $0 $0 $0Intergovernmental/County $0 $0 $0 $0Intergovernmental/Federal $0 $0 $0 $0Current Service Charges $0 $0 $0 $0Other Revenue $0 $0 $0 $0 TOTAL ESTIMATED REVENUE $597 $86 $822 $1,053 INTERFUND TRANSFERS IN $0 $0 $0 $0 ESTIMATED FUNDS AVAILABLE $597 $86 $822 $1,053 ESTIMATED FUND BALANCE 7/1/14 $70,410 $4,091 $14,060 $19,201REMAINING PRIOR YEAR CIP $0 $0 $0 $0 TOTAL FUNDS AVAILABLE $71,007 $4,177 $14,882 $20,254 APPROPRIATIONS Operating Budget $0 $0 $0 $0Capital Outlay $0 $0 $0 $0 Capital Improvements $0 $0 $0 $0 TOTAL APPROPRIATIONS $0 $0 $0 $0 INTERFUND TRANSFERS OUT $0 $0 $0 $0 TOTAL APPROPRIATIONS/TRANSFERS OUT $0 $0 $0 $0 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 ESTIMATED FUND BALANCE 6/30/15 $71,007 $4,177 $14,882 $20,254 Available Fund Balance 6/30/15 $71,007 $4,177 $14,882 $20,254 CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 38 BAYVIEW DRIVE EQUIPMENT RESERVE INSURANCE REPLACEMENT TOTAL FUND FUND FUND (MEMORANDUM 619 705 715 ONLY) ESTIMATED REVENUE Taxes $0 $0 $0 $24,253,357 Licenses/Permits $0 $0 $0 $795,240Fines/Forfeitures $0 $0 $0 $2,785,289Use of Money/Property $192 $0 $0 $1,239,450Intergovernmental/State $0 $0 $0 $652,958Intergovernmental/County $0 $0 $0 $10,000Intergovernmental/Federal $0 $0 $0 $266,000Current Service Charges $0 $2,782,847 $1,518,864 $10,621,258Other Revenue $0 $0 $426,077 $844,796 TOTAL ESTIMATED REVENUE $192 $2,782,847 $1,944,941 $41,468,348 INTERFUND TRANSFERS IN $0 $0 $0 $1,202,473 ESTIMATED FUNDS AVAILABLE $192 $2,782,847 $1,944,941 $42,670,821 ESTIMATED FUND BALANCE 7/1/14 $13,443 $7,896,849 $5,373,000 $23,449,900REMAINING PRIOR YEAR CIP $0 $0 $0 $2,642,973 TOTAL FUNDS AVAILABLE $13,635 $10,679,696 $7,317,941 $68,763,694 APPROPRIATIONS Operating Budget $0 $2,773,695 $1,761,677 $36,828,308Capital Outlay $0 $0 $632,410 $662,305 Capital Improvements $0 $0 $426,077 $6,115,289 TOTAL APPROPRIATIONS $0 $2,773,695 $2,820,164 $43,605,902 INTERFUND TRANSFERS OUT $0 $0 $0 $1,202,473 TOTAL APPROPRIATIONS/TRANSFERS OUT $0 $2,773,695 $2,820,164 $44,808,375 ADJUST FUND BALANCE FOR FIXED ASSET ADDITIONS 1 $632,410 $632,410 ESTIMATED FUND BALANCE 6/30/15 $13,635 $7,906,001 2 $5,130,187 $24,587,729 Potential Contingencies (d) Investment In Oil Settlement Fixed Assets $2,500,000 $3,017,548 $507,775 Designated Building Maintenance Funds Available Fund Balance 6/30/15 $13,635 $5,406,001 $1,604,864 $10,388,807 1 Reflects increase to fund balance for fixed asset purchases Internal Service Funds. 2 $3,500,000 recorded as liability for a total of $6,000,000 for the Contingency for Oil Settlement CITY OF HERMOSA BEACH BUDGET SUMMARY 2014-15 39 CITY OF HERMOSA BEACH SCHEDULE OF REVENUE BY FUND 2014-15 BUDGET 2013-142012-13 Total 2014-15 Increase Percent Actual Budget Budget (Decrease)Change General Fund Property Taxes $12,151,230 $12,802,008 $13,366,863 $564,855 4.41% Sales & Use Tax 2,598,752 2,552,446 2,600,000 47,554 1.86% Transient Occupancy Tax 1,996,174 2,036,077 2,154,315 118,238 5.81% Business License Tax 950,526 1,000,000 956,116 (43,884)-4.39% Utility Users Tax 2,503,265 2,495,895 2,500,000 4,105 0.16% Other Taxes 1,178,173 1,196,398 1,257,213 60,815 5.08% Licenses & Permits 783,124 771,736 795,240 23,504 3.05% Fines & Forfeitures 2,369,887 2,601,616 2,748,289 146,673 5.64% Use of Property & Money 878,404 827,949 870,435 42,486 5.13% Other Governments 115,388 119,289 97,179 (22,110)-18.53% Service Charges 6,215,841 6,207,816 6,221,771 13,955 0.22% Other Revenue 259,625 662,567 149,858 (512,709)-77.38% Total General Fund $32,000,389 $33,273,797 $33,717,279 $443,482 1.33% Lighting & Landscaping Fund $467,985 $468,658 $468,887 $229 0.05% State Gas Tax Fund 451,160 579,219 502,050 (77,169)-13.32% AB 939 Fund 42,470 55,731 61,473 5,742 10.30% Prop A Open Space Fund 20,557 168,557 20,557 (148,000)-87.80% Tyco Fund 315,568 315,849 316,169 320 0.10% Tyco Tidelands (18)72 46 (26)-36.11% Parks/Rec Facility Tax Fund 174,270 306,639 228,762 (77,877)-25.40% Bayview Dr Dist Admin Exp Fund 4,373 4,369 4,372 3 0.07% Lower Pier District Administrative Expense Fund 2,600 2,600 2,600 0 0.00% Myrtle District Administrative Expense Fund 9,147 9,140 9,155 15 0.16% Loma District Administrative Expense Fund 10,197 10,190 10,211 21 0.21% Beach Dr Assmnt Dist Exp Fund 3,026 3,024 3,027 3 0.10% Community Development Block Grant Fund 0 70,059 66,000 (4,059)0.00% Prop A Transit Fund 311,378 342,749 354,380 11,631 3.39% Prop C Fund 256,705 281,986 291,599 9,613 3.41% Measure R Fund 192,209 211,213 218,597 7,384 3.50% Grants Fund 272,562 930,887 210,270 (720,617)-77.41% Air Quality Improvement Fund 24,700 23,445 23,464 19 0.08% Supplemental Law Enforcement Services Fund 101,506 101,368 101,572 204 0.20% Sewer Fund 65,400 65,428 56,244 (9,184)-14.04% See Appendix for General Fund Revenue Category Detail. 40 CITY OF HERMOSA BEACH SCHEDULE OF REVENUE BY FUND 2014-15 BUDGET 2013-142012-13 Total 2014-15 Increase Percent Actual Budget Budget (Decrease)Change Asset Seizure/Forfeiture Fund $49,817 $39,912 $40,173 $261 0.65% Fire Protection Fund 12,166 10,771 10,798 27 0.25% Capital Improvement Fund 23,600 17,855 18,581 726 4.07% Artesia Boulevard Relinquishment Fund 84 131 0 (131)-100.00% Bayview Drive Redemption Fund 2004-2 1,112 1,048 1,160 112 10.69% Lower Pier District Redemption Fund 291 294 384 90 30.61% Beach Dr Assessment Dist Redemption Fund 555 533 597 64 12.01% Beach Dr Assessment Dist Reserve Fund 37 63 86 23 36.51% Myrtle Avenue Assessment Fund 766 695 822 127 18.27% Loma Drive Assessment Fund 970 885 1,053 168 18.98% Bayview Drive Reserve Fund 2004-2 123 159 192 33 20.75% Insurance Fund *2,974,493 2,808,269 2,782,847 (25,422)-0.91% Equipment Replacement Fund *1,644,181 1,715,493 1,944,941 229,448 13.38% Grand Total $39,434,379 $41,821,088 $41,468,348 ($352,740)-0.84% * Insurance Fund and Equipment Replacement Fund are internal service funds. Revenue in these funds appear as service charges in individual departments where applicable. 41 CITY OF HERMOSA BEACH SCHEDULE OF EXPENDITURES BY FUND 2014-15 BUDGET 2013-14 2012-13 Total 2014-15 Increase Percent Actual Budget Budget (Decrease)Change General Fund City Council $202,756 $244,806 $252,880 $8,074 3.30% City Attorney 175,227 320,000 185,000 ($135,000)-39.15% City Clerk/Elections 271,855 344,852 349,699 $4,847 0.94% City Manager 461,129 513,792 700,140 186,348 36.27% Affordable Housing/Marineland Mobile Homes 7,525 113,740 0 (113,740)-100.00% Prospective Expenditures 1,500 51,606 124,840 73,234 141.91% City Prosecutor 138,768 145,400 208,250 62,850 43.23% City Treasurer 104,856 52,563 35,316 (17,247)-32.81% Community Development Building & Safety 611,534 650,059 752,729 102,670 15.79% Planning 653,629 757,253 756,783 (470)-0.06% General Plan & Coast Plan Update 0 220,000 222,000 2,000 0.91% Community Resources 1,080,689 1,201,992 1,221,058 19,066 1.59% Finance Administration 793,969 867,377 833,602 (33,775)-3.89% Finance Cashier 612,058 769,067 680,049 (89,018)-11.57% Fire Department 4,736,346 5,588,048 5,088,269 (499,779)-8.94% General Appropriations 91,957 87,910 89,747 1,837 2.09% Human Resources 362,720 413,290 472,460 59,170 14.32% Police 10,113,194 11,432,614 11,747,641 315,027 2.76% Community Services 1,881,954 2,149,869 2,211,451 61,582 2.86% Crossing Guards 77,584 88,909 98,982 10,073 11.33% Public Works Administration 568,328 813,088 895,798 82,710 10.17% Building Maintenance 733,288 734,402 821,338 86,936 11.84% Downtown Enhancement 181,680 290,025 262,115 (27,910)-9.62% North Pier Parking Structure 130,764 142,497 148,036 5,539 3.89% Downtown Parking Lot A 40,011 46,106 68,263 22,157 48.06% Co. Share Pkg Structure Rev.367,462 321,890 341,989 20,099 6.24% Parks 780,906 823,934 888,822 64,888 7.88% Street Maintenance/Traffic Safety 936,457 1,102,279 940,177 (162,102)-14.71% Capital Improvement Projects 101,010 1,526,411 1,933,404 406,993 0.00% Total General Fund $26,219,156 $31,813,779 $32,330,838 $517,059 1.63% Lighting & Landscaping Fund $544,188 $555,886 $543,425 ($12,461)-2.24% State Gas Tax Fund 213,352 796,429 311,919 (484,510)-60.84% AB 939 Fund 145,086 75,235 59,372 (15,863)-21.08% Prop A Open Space Fund 115,816 151,354 80,000 (71,354)-47.14% Tyco Fund 90,959 251,856 402,816 150,960 59.94% Tyco Tidelands Fund 19,662 3,545 3,318 (227)-6.40% Parks/Rec Facility Tax Fund 106,694 289,179 639,121 349,942 121.01% Bayview Drive District Admin Exp Fund $1,208 $1,890 $2,841 $951 50.32% Lower Pier Administrative Expense Fund 1,091 1,725 1,813 88 5.10% 42 CITY OF HERMOSA BEACH SCHEDULE OF EXPENDITURES BY FUND 2014-15 BUDGET 2013-14 2012-13 Total 2014-15 Increase Percent Actual Budget Budget (Decrease)Change Myrtle District Administrative Expense Fund 5,080 8,625 6,760 (1,865)-21.62% Loma District Administrative Expense Fund 5,204 7,750 7,621 (129)-1.66% Beach Drive Assmnt Dist Admin Exp Fund 1,149 1,955 2,275 320 16.37% Community Development Block Grant Fund 0 70,059 136,059 66,000 0.00% Prop A Transit Fund 170,372 466,282 447,376 (18,906)-4.05% Prop C Fund 104,608 643,617 559,662 (83,955)-13.04% Measure R Fund 123,941 529,499 510,102 (19,397)0.00% Grants Fund 260,710 795,707 442,739 (352,968)-44.36% Air Quality Improvement Fund 23,917 80,270 3,600 (76,670)-95.52% Supplemental Law Enforcement Services Fund 130,128 270,460 23,681 (246,779)-91.24% Sewer Fund 892,220 1,855,691 1,267,085 (588,606)-31.72% Asset Seizure/Forft Fund 3,162 38,300 7,300 (31,000)-80.94% Fire Protection Fund 28,937 13,361 0 (13,361) Capital Improvement Fund 312,373 795,381 222,320 (573,061)-72.05% Artesia Boulevard Relinquishment Fund 7,210 4,000 0 (4,000)-100.00% Insurance Fund 1,912,920 3,031,092 2,773,695 (257,397)-8.49% Equipment Replacement Fund 1,280,766 4,100,738 2,820,164 ($1,280,574)-31.23% Grand Total All Funds $32,719,909 $46,653,665 $43,605,902 ($3,047,763)-6.53% 43 BUDGET TRANSFERS 2014-15 BUDGET TRANSFERS IN TRANSFERS OUT GENERAL FUND From Lighting/Landscaping Fund, Administration $8,345 From State Gas Tax Fund, Street Maintenance, Traffic Safety Operations $297,972 From Prop A Open Space Fund, Parks Maintenance Allocation $20,557 From Lower Pier Administrative Expense Fund, Agency Administration $2,249 From Myrtle District Administrative Expense Fund, Agency Administration $5,264 From Loma District Administrative Expense Fund, Agency Administration $5,710 From Beach Drive Assessment District Administrative Expense Fund, Agency Administration $1,891 From Bayview Drive Administrative Expense Fund, Agency Administration $3,653 To Lighting/Landscaping Fund, Cover Deficit $6,479 To Sewer Fund, From Utility User Tax $700,000 To Sewer Fund, Cover Deficit $150,353 FUND TOTALS $345,641 $856,832 LIGHTING/LANDSCAPING FUND From General Fund, Cover Deficit $6,479 To General Fund, Administration $8,345 FUND TOTALS $6,479 $8,345 STATE GAS TAX FUND To General Fund, Street Maintenance, Traffic Safety Operations $297,972 FUND TOTALS $0 $297,972 PROP A OPEN SPACE FUND To General Fund, Parks Maintenance Allocation $20,557 FUND TOTALS $0 $20,557 44 BUDGET TRANSFERS 2014-15 BUDGET TRANSFERS IN TRANSFERS OUT BAYVIEW DRIVE ADMINISTRATIVE EXPENSE FUND To General Fund, Agency Administration $3,653 FUND TOTALS $0 $3,653 LOWER PIER ADMINISTRATIVE EXPENSE FUND To General Fund, Agency Administration $2,249 FUND TOTALS $0 $2,249 MYRTLE DISTRICT ADMINISTRATIVE EXPENSE FUND To General Fund, Agency Administration $5,264 FUND TOTALS $0 $5,264 LOMA DISTRICT ADMINISTRATIVE EXPENSE FUND To General Fund, Agency Administration $5,710 FUND TOTALS $0 $5,710 BEACH DRIVE ASSESSMENT DISTRICT ADMINISTRATIVE EXPENSE FUND To General Fund, Agency Administration $1,891 FUND TOTALS $0 $1,891 SEWER FUND From General Fund, From Utility User Tax $700,000 From General Fund, Cover Deficit, $150,353 FUND TOTALS $850,353 $0 GRAND TOTALS $1,202,473 $1,202,473 45 This page intentionally left blank 46 REVENUE 47 This page intentionally left blank 48 49 This page intentionally left blank 50 51 This page intentionally left blank 52 PROPERTY TAX DOLLAR BREAKDOWN THE CITY OF HERMOSA BEACH $ 0.01410 Dev. Ctr. Handicapped Minor-Manhattan Bch $ 0.01203 South Bay Cities Sanitation Dist. Operating$ 0.00861 L.A. County Flood Control Maint.$ 0.00859 County School Service Fund- Hermosa Bch$ 0.00827 Beach Cities Hospital Dist. $ 0.00637 L.A. County Ffw$ 0.00258 Childrens Instil. Tuition Fund$ 0.00152 L.A.County Flood Dr. Imp. District Maint.$ 0.00130 County School Services$ 0.00094 Dev. Ctr. Handicapped Minor-Hermosa Bch$ 0.00019 L.A. County West Vector Control Dist.$ 0.00016 Wtr Replenishment Dist. Of So. Cal$ 0.00010 L.A. County Accum. Cap. Outlay $ 1.0000 $ 0.2774 Los Angeles County $ 0.2030 Tax District #1 $ 0.1602 Educational Aug. Fund Impound $ 0.0849 Educational Rev. Augmentation Fund $ 0.0541 Hermosa Beach City School District $ 0.0526 Redondo Beach Unified School District $ 0.0281 Dev. Ctr. Handicapped Minor- Redondo Bch $ 0.0275 El Camino Community College District $ 0.0264 Manhattan Beach Unified School District$ 0.0210 Los Angeles County Library This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone Data Source: L. A. County Assessor 2012/13 Annual Tax Increment Tables 53 This page intentionally left blank 54 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) 001 General Fund 3100 Taxes 3101 Current Year Secured 9,568,603 10,128,092 5,060,836 10,128,092 10,634,497 506,405 3102 Current Year Unsecured 423,201 426,858 398,885 426,858 426,858 0 3103 Prior Year Collections 213,016 200,000 142,612 145,341 153,137 -46,863 3104 In-lieu Sales Tax 667,293 638,111 336,593 650,000 650,000 11,889 3106 Supplemental Roll SB813 126,481 126,481 86,991 126,481 140,375 13,894 3107 Transfer Tax 233,412 250,960 158,505 283,253 283,253 32,293 3108 Sales Tax 1,931,459 1,914,335 1,020,724 1,950,000 1,950,000 35,665 3109 1/2 Cent Sales Tx Ext 192,175 192,175 81,573 192,175 197,299 5,124 3110 Time Warner Cable TV Franchise 158,025 160,364 36,383 140,077 133,000 -27,364 3111 Electric Franchise 74,692 74,692 0 77,094 77,094 2,402 3112 Gas Franchise 43,612 43,600 0 49,505 49,505 5,905 3113 Refuse Franchise 203,957 205,000 123,361 205,000 205,000 0 3114 Transient Occupancy Tax 1,996,174 2,036,077 1,092,351 2,154,315 2,154,315 118,238 3115 Business License 950,526 1,000,000 445,739 956,116 956,116 -43,884 3120 Utility User Tax 2,503,265 2,495,895 1,234,027 2,500,000 2,500,000 4,105 3122 Property tax In-lieu of Veh Lic Fees 1,819,929 1,920,577 961,166 1,920,577 2,011,996 91,419 3123 Verizon Cable Franchise Fee 272,300 269,607 72,463 297,202 312,062 42,455 Total Taxes 21,378,120 22,082,824 11,252,209 22,202,086 22,834,507 751,683 3200 Licenses And Permits 3202 Dog Licenses 18,320 18,000 14,666 17,000 17,000 -1,000 3204 Building Permits 384,539 368,744 216,420 368,744 387,181 18,437 3205 Electric Permits 70,775 72,210 33,553 72,210 75,820 3,610 3206 Plumbing Permits 63,537 63,000 40,795 63,000 63,000 0 3207 Occupancy Permits 16,620 16,244 9,350 17,619 17,619 1,375 3208 Grease Trap Permits 8,768 8,415 3,946 8,415 8,415 0 3209 Garage Sales 246 200 182 300 300 100 3211 Banner Permits 4,326 6,660 4,136 5,968 5,968 -692 3212 Animal/Fowl Permits 320 160 0 160 160 0 3213 Animal Redemption Fee 1,847 1,000 470 1,000 1,000 0 3214 Amplified Sound Permit 4,870 4,310 2,664 4,310 4,310 0 3215 Temporary Sign Permit 1,190 1,360 601 1,360 1,376 16 3217 Open Fire Permit 700 460 340 460 600 140 3218 Auto Repair Permit 1,533 3,400 0 3,400 3,400 0 3219 Newsrack Permits 1,280 1,305 0 1,320 1,320 15 3225 Taxicab Franchise Fees 176,000 176,000 20 176,000 176,000 0 3227 Mechanical Permits 28,253 30,068 15,707 30,068 31,571 1,503 3228 Concealed Weapons Permit 0 200 0 40 200 0 783,124 771,736 342,850 771,374 795,240 23,504 CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET Total Licenses And Permits 55 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 001 General Fund 3300 Fines & Forfeitures 3301 Municipal Court Fines 215,413 215,413 112,335 200,000 200,000 -15,413 3302 Court Fines /Parking 2,152,774 2,383,128 1,574,040 2,471,335 2,545,289 162,161 3305 Administrative Fines 1,700 3,075 3,175 3,175 3,000 -75 2,369,887 2,601,616 1,689,550 2,674,510 2,748,289 146,673 3400 Use Of Money & Property 3401 Interest Income 94,513 101,749 43,450 105,288 113,722 11,973 3402 Rents & Concessions 1,395 1,395 667 1,200 1,200 -195 3404 Community Center Leases 58,605 47,000 28,066 40,000 45,000 -2,000 3405 Community Center Rentals 194,972 170,000 116,447 170,000 170,000 0 3406 Community Center Theatre 66,251 75,000 40,619 75,000 75,000 0 3411 Other Facilities 23,082 20,000 9,943 20,000 20,000 0 3412 Tennis Courts 16,670 18,000 9,722 18,000 18,000 0 3414 Fund Exchange 55,739 0 0 0 0 0 3418 Special Events 125,140 120,000 50,260 120,000 120,000 0 3422 Beach/Plaza Promotions 0 20,000 0 70,000 30,000 10,000 3425 Ground Lease 35,816 35,816 20,893 35,816 35,816 0 3427 Cell Site License 32,217 33,184 19,118 33,184 34,176 992 3428 Cell Site License - Verizon 0 9,600 0 9,600 29,016 19,416 3429 Inmate Phone Services 10 0 20 760 2,300 2,300 3431 Storage Facility Operating Lease 180,000 180,000 105,000 180,000 180,000 0 3450 Investment Discount 1,446 1,607 963 1,607 1,607 0 3475 Investment Premium -7,452 -5,402 -3,303 -5,402 -5,402 0 878,404 827,949 441,865 875,053 870,435 42,486 3500 Intergovernmental/State 3507 Highway Maintenance 1,550 3,100 775 3,100 3,100 0 3508 Mandated Costs 10,341 4,192 4,244 4,244 4,244 52 3509 Homeowner Property Tax Relief 84,463 79,784 39,892 79,784 79,784 0 3510 POST 5,958 15,000 2,881 0 0 -15,000 3511 STC-Service Officer Training 3,025 7,162 3,163 0 0 -7,162 3575 VLF Coll Excess of $14m-Rev 10,051 10,051 8,338 10,051 10,051 0 code 11001.5 115,388 119,289 59,293 97,179 97,179 -22,110 3800 Current Service Charges 3801 Residential Inspection 38,975 31,185 20,481 31,185 33,048 1,863 1 Due to an oversight, estimates were not included. They will be included in the final budget Total Fines & Forfeitures Total Use Of Money & Property 1 11 1 Total Intergovernmental/State 56 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 001 General Fund 3802 Planning Sign Permit/Master Sign Program 10,373 16,120 6,885 16,120 16,277 157 3803 Negative Declaration 9,885 9,885 3,328 9,885 9,984 99 3804 General Plan Maintenance Fees 64,602 63,000 33,666 63,000 63,000 0 3805 Amendment to Planning Entitlement 10,179 16,965 13,252 16,965 17,136 171 3806 Board Of Appeals 1,125 0 0 0 0 0 3807 Refuse Lien Fees/Consolidated 840 0 10,137 0 0 0 3808 Zone Variance Review 0 3,880 0 3,880 3,919 39 3809 Tentative Map Review 15,663 36,025 24,725 36,025 36,160 135 3810 Final Map Review 1,410 5,675 3,539 5,675 5,696 21 3811 Zone Change 0 3,705 0 7,484 3,742 37 3812 Conditional Use Permit - Comm/Other 14,028 15,633 6,073 10,931 15,789 156 3813 Plan Check Fees 279,171 384,954 304,045 475,000 400,000 15,046 3814 Appeal to City Council From Staff 0 1,086 1,086 1,086 0 -1,086 3815 Public Works Services 76,483 60,000 29,216 60,000 60,000 0 3816 Utility Trench Service Connect Permit 100,347 58,000 19,372 85,000 58,000 0 3817 Address Change Request Fee 2,760 2,160 582 2,160 2,184 24 3818 Police Services 5,872 4,500 2,850 4,500 4,500 0 3819 Jail Services 14,660 7,000 6,106 8,000 6,500 -500 3821 Daily Permit Lot A/Parking Structure 66,650 66,000 37,079 65,000 65,000 -1,000 3823 Special Event Security/Police 70,020 36,000 16,391 25,000 25,000 -11,000 3824 500' Noticing 13,416 16,575 9,951 16,575 16,590 15 3825 Public Notice Posting 2,445 2,520 2,428 2,520 2,544 24 3827 Library Grounds Maintenance 13,825 14,517 14,517 14,517 15,097 580 3831 Non-Utility Street Excavation Permit 24,545 25,000 12,769 25,000 25,000 0 3833 Recreation Service Charges 180 12,000 60 12,000 12,000 0 3834 Encroachment Permit 235,724 260,000 104,447 260,000 260,000 0 3836 Refund Transaction Fee 390 750 330 750 750 0 3837 Returned Check Charge 2,256 1,000 385 1,000 1,000 0 3839 Photocopy Charges 939 1,000 501 1,000 1,000 0 3840 Ambulance Transport 583,307 550,000 327,931 550,000 550,000 0 3841 Police Towing 106,470 84,000 57,418 98,000 98,000 14,000 3842 Parking Meters 1,798,196 1,719,613 956,196 1,666,846 1,736,846 17,233 3843 Parking Permits-Annual 416,002 416,000 32,705 400,000 400,000 -16,000 3844 Daily Parking Permits 1,374 1,500 8,488 1,500 1,500 0 3845 Lot A Revenue 545,700 540,000 303,222 528,860 528,860 -11,140 3846 No Pier Pkg Structure Revenue 738,102 730,000 415,559 717,000 717,000 -13,000 3847 In Lieu Fee / Parking Facility 28,900 0 0 0 28,900 28,900 3848 Driveway Permits 1,788 1,700 1,796 2,000 2,000 300 3849 Guest Permits 2,285 2,200 1,551 2,600 2,600 400 3850 Contractors Permits 17,918 15,000 14,416 20,000 20,000 5,000 2 Due to an oversight, estimates were not included. They will be included in the final budget 2 2 57 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 001 General Fund 3851 Cash Key Revenue 17,517 10,000 5,340 5,340 0 -10,000 3852 Recreation Program Transaction Fee 38,972 40,000 26,396 40,000 40,000 0 3856 500' - 2nd Noticing 1,000 1,500 500 1,500 1,500 0 3857 Parking Plan Application 15,569 15,345 12,939 15,345 15,588 243 3858 Monthly Permit Lot A/Parking Structure 105,005 105,005 73,501 123,000 123,000 17,995 3861 Fire Alarm Sys Insp - New Installation 0 200 0 0 600 400 3862 Alarm Permit Fee 4,032 4,000 2,848 4,800 4,800 800 3867 Precise Development Plans 10,580 15,870 5,343 10,686 16,029 159 3868 Public Noticing/300 Ft Radius 4,235 9,689 6,659 9,689 9,696 7 3871 Passport Processing Fee 19,744 18,500 7,175 17,050 18,500 0 3872 Passport Photo Fee 3,105 3,000 950 2,480 3,000 0 3876 Spec Fire Protectn Sys Insp-New Install 0 0 0 0 400 400 3878 Fire Re-Inspections 495 1,000 166 1,000 1,000 0 3882 Special Event Fire Code Permit 4,037 4,000 1,256 4,000 4,000 0 3883 Final/Tentative Map Extension 0 0 0 0 0 0 3884 Lot Line Adjustment 375 3,555 375 3,555 3,591 36 3886 Text Amendment/Private 4,630 4,630 4,676 4,676 4,676 46 3888 Slope/Grade Height Determination 6,465 6,465 2,716 6,465 6,531 66 3890 300 Ft Radius Noticing/Appeal to CC 0 225 225 225 225 0 3891 Appeal of Plng Comm Action to Council 0 1,805 0 1,805 1,823 18 3893 Contract Recreation Classes 407,555 400,000 279,634 400,000 350,000 -50,000 3894 Other Recreation Programs 159,002 160,000 144,497 170,000 170,000 10,000 3895 Zoning Information Letters 130 260 261 261 262 2 3896 Mailing Fee 13 20 3 13 13 -7 3897 Admin Fee/TULIP Ins Certificate 1,188 1,400 1,218 1,400 1,400 0 3899 Condo - CUP/PDP 42,515 86,943 59,243 86,943 80,145 -6,798 6,162,969 6,108,560 3,439,404 6,157,297 6,102,401 -6,159 3900 Other Revenue 3902 Refunds/Reimb Previous Years 177,153 203,645 168,479 165,101 0 -203,645 3903 Contributions Non Govt 11,809 23,375 23,375 24,975 10,000 -13,375 3904 General Miscellaneous 14,047 171,937 175,908 177,384 0 -171,937 3907 Pkg Str Utility Reimb From Beach House 3,994 4,000 1,325 4,000 4,000 0 3908 Hermosa Sr Ctr Donations/Memberships 10,544 5,000 5,433 6,000 6,000 1,000 3914 Planning EIR Admin Reimbursement 0 152,500 50,132 100,000 52,500 -100,000 3920 BCHD Healthy Cities Fund 21,840 21,835 5,393 21,835 21,835 0 3938 Solid Waste Contract Admin Fee 0 50,000 25,000 0 0 -50,000 3945 In-Serv Firefighter Trng Prog/El Camino 4,275 14,275 0 14,275 14,275 0 3960 Verizon PEG Grant 15,963 16,000 0 17,248 17,248 1,248 3961 Chamber Funding Econ Dev 0 0 0 0 24,000 24,000 259,625 662,567 455,045 530,818 149,858 -512,709 3 Due to an oversight, estimates were not included. They will be included in the final budget 3 Total Current Service Charges Total Other Revenue 3 58 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 001 General Fund 6800 Current Service Charges Continued 6801 Mural Review 1,230 0 0 0 0 0 6802 Sign Variance 0 2,785 0 0 2,813 28 6803 General Plan Amendment/ Map or Text 4,335 0 0 3,666 1,833 1,833 6807 Planning Commission Interpretation 0 2,290 2,290 2,290 1,156 -1,134 6809 Categorical Exemption 1,980 2,400 2,169 2,653 2,420 20 6810 Deed Restriction/Covenant Review 3,600 6,785 6,330 8,150 6,825 40 6811 Landscape Plan Review 0 1,515 303 1,515 1,515 0 6812 Planning Landscape Doc Package Review 0 695 0 0 0 -695 6813 Preliminary Plan Review 675 675 272 675 680 5 6816 Traffic/Special Study Review 480 1,600 240 1,600 8,000 6,400 6819 Historic Resource Review 700 0 0 0 0 0 6822 Temporary Certificate of Occupancy 90 0 0 0 0 0 6825 Clean Bay Restaurant - NPDES Inspection 10,335 8,000 340 8,000 8,000 0 6826 Light Industry - NPDES Inspection 690 0 0 3,500 3,500 3,500 6827 Stormwater Mitigation Plan Review 0 0 0 0 4,000 4,000 6828 Public Improvement Plan Check 13,280 15,000 12,684 15,000 20,000 5,000 6832 DUI Collision Response 0 10,000 0 0 0 -10,000 6834 Citation Sign-off 2,540 2,720 1,560 2,674 2,800 80 6835 Taxicab Inspection 90 180 0 90 5,690 5,510 6836 Police Business Background Check 0 430 0 0 430 0 6837 Deceased Animal Pickup 125 100 150 200 200 100 6839 Pet Home Quarantine Review 0 100 0 50 100 0 6840 Multiple Dog Review 0 100 101 101 101 1 6841 Fire Sprinkler System Insp - New Install 0 1,180 0 0 7,500 6,320 6847 Document Certification 9 15 0 9 9 -6 6849 Traffic Plan Review 295 1,186 289 289 298 -888 6850 Annual Business Fire Inspection 10,945 40,000 1,870 40,000 40,000 0 6851 Busines Licenses State Mandated Fee 1,473 1,500 946 1,500 1,500 0 52,872 99,256 29,544 91,962 119,370 20,114 32,000,389 33,273,797 17,709,760 33,400,279 33,717,279 443,482 105 Lightg/Landscapg Dist Fund 3100 Taxes 3101 Current Year Secured 453,671 454,000 229,115 454,000 454,000 0 3103 Prior Year Collections 16,563 17,000 4,242 17,000 17,000 0 3105 Assessment Rebates -2,883 -2,850 -1,058 -2,850 -2,850 0 467,351 468,150 232,299 468,150 468,150 0 Total Current Service Charges Continued Total General Fund Total Taxes 59 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 105 Lightg/Landscapg Dist Fund 3400 Use Of Money & Property 3401 Interest Income 678 531 191 1,036 760 229 3450 Investment Discount 10 8 5 8 8 0 3475 Investment Premium -54 -31 -20 -31 -31 0 634 508 176 1,013 737 229 3900 Other Revenue 0 0 0 0 0 0 467,985 468,658 232,475 469,163 468,887 229 3400 Use Of Money & Property 3401 Interest Income 5,940 4,340 1,217 5,340 5,172 832 3450 Investment Discount 95 68 33 68 68 0 3475 Investment Premium -487 -220 -111 -220 -220 0 5,548 4,188 1,139 5,188 5,020 832 3500 Intergovernmental/State 3501 Section 2106 Allocation 63,707 65,523 32,478 78,381 78,109 12,586 3502 Section 2107 Allocation 139,020 136,376 70,802 116,182 115,745 -20,631 3503 Section 2107.5 Allocation 4,000 4,000 0 4,000 4,000 0 3512 Section 2105 (Prop 111)84,839 91,599 43,367 94,543 94,199 2,600 3513 Sec 2103 Higher Mtr Veh Excise Tax 154,046 277,533 140,750 264,250 204,977 -72,556 (HUTA) 445,612 575,031 287,397 557,356 497,030 -78,001 451,160 579,219 288,536 562,544 502,050 -77,169 117 AB939 Fund 3400 Use Of Money & Property 3401 Interest Income 574 213 8 203 340 127 3450 Investment Discount 12 3 1 3 3 0 3475 Investment Premium 61-10--3 0 0 -10 525 206 6 206 343 137 3800 Current Service Charges 3860 AB939 Surcharge 41,665 55,000 28,274 61,130 61,130 6,130 3874 Compost/Worm Bin 280 525 0 0 0 -525 41,945 55,525 28,274 61,130 61,130 5,605 Total Use Of Money & Property Total Intergovernmental/State Total State Gas Tax Fund Total Use Of Money & Property Total Use Of Money & Property Total Other Revenue Total Lightg/Landscapg Dist Fund Total Current Service Charges 60 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 117 AB9369 Fund 3900 Other Revenue 0 0 0 0 0 0 6800 Current Service Charges Continued 0 0 0 0 0 0 42,470 55,731 28,280 61,336 61,473 5,742 121 Prop A Open Space Fund 3600 Intergovernmental/County 3608 Maintenance Allocation 20,557 20,557 0 20,557 20,557 0 3631 South Park Phase I Improvements Grant 0 148,000 0 148,000 0 -148,000 20,557 168,557 0 168,557 20,557 -148,000 20,557 168,557 0 168,557 20,557 -148,000 122 Tyco Fund 3400 Use Of Money & Property 3401 Interest Income 2,848 3,065 1,572 2,502 3,385 320 3426 Easement Agreement 312,900 312,900 239,134 312,900 312,900 0 3450 Investment Discount 44 48 35 48 48 0 3475 Investment Premium -224 -164 -94 -164 -164 0 315,568 315,849 240,647 315,286 316,169 320 315,568 315,849 240,647 315,286 316,169 320 123 Tyco Tidelands 3400 Use Of Money & Property 3401 Interest Income 0 76 13 0 50 -26 3450 Investment Discount 4 1 0 1 1 0 3475 Investment Premium -22 -5 -1 -5 -5 0 -18 72 12 -4 46 -26 -18 72 12 -4 46 -26 125 Park/Rec Facility Tax Fund 3100 Taxes 3116 Parks & Recreation Facility Tax 6,817 7,019 7,019 7,019 7,019 0 6,817 7,019 7,019 7,019 7,019 0 Total Other Revenue Total AB939 Fund Total Intergovernmental/County Total Prop A Open Space Fund Total Use Of Money & Property Total Current Service Charges Continued Total Taxes Total Tyco Fund Total Use Of Money & Property Total Tyco Tidelands 61 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 125 Park/Rec Facility Fund 3400 Use Of Money & Property 3401 Interest Income 2,112 2,417 1,238 1,917 2,573 156 3450 Investment Discount 34 38 27 38 38 0 3475 Investment Premium -174 -129 -75 -129 -129 0 1,972 2,326 1,190 1,826 2,482 156 3900 Other Revenue 3903 Contributions Non Govt 1,450 0 0 0 0 0 3910 Park/Recreation In Lieu Fee 164,031 297,294 92,467 297,294 219,261 -78,033 165,481 297,294 92,467 297,294 219,261 -78,033 174,270 306,639 100,676 306,139 228,762 -77,877 135 Bayview Dr Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income 23 19 9 16 22 3 23 19 9 16 22 3 3900 Other Revenue 3925 Spec Assessment Admin Fees 4,350 4,350 4,350 4,350 4,350 0 4,350 4,350 4,350 4,350 4,350 0 4,373 4,369 4,359 4,366 4,372 3 136 Lower Pier Admin Exp Fund 3900 Other Revenue 3925 Special Assessment Admin Fees 2,600 2,600 2,600 2,600 2,600 0 2,600 2,600 2,600 2,600 2,600 0 2,600 2,600 2,600 2,600 2,600 0 137 Myrtle Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income 147 140 63 112 155 15 147 140 63 112 155 15 3900 Other Revenue 3925 Special Assessment Admin Fees 9,000 9,000 9,000 9,000 9,000 0 9,000 9,000 9,000 9,000 9,000 0 9,147 9,140 9,063 9,112 9,155 15 Total Use Of Money & Property Total Other Revenue Total Park/Rec Facility Tax Fund Total Use Of Money & Property Total Other Revenue Total Bayview Dr Dist Admin Exp Fund Total Other Revenue Total Lower Pier Admin Exp Fund Total Use Of Money & Property Total Other Revenue Total Myrtle Dist Admin Exp Fund 62 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 138 Loma Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income 197 190 86 152 211 21 197 190 86 152 211 21 3900 Other Revenue 3925 Special Assessment Admin Fees 10,000 10,000 10,000 10,000 10,000 0 10,000 10,000 10,000 10,000 10,000 0 10,197 10,190 10,086 10,152 10,211 21 139 Beach Dr Assmnt Dist Admin Exp Fund 3400 Use Of Money & Property 3401 Interest Income 26 24 12 20 27 3 26 24 12 20 27 3 3900 Other Revenue 3925 Special Assessment Admin Fees 3,000 3,000 3,000 3,000 3,000 0 3,000 3,000 3,000 3,000 3,000 0 3,026 3,024 3,012 3,020 3,027 3 140 Community Dev Block Grant 3700 Intergovernmental/Federal 3720 Americans with Disabilities Act 0 70,059 0 70,059 66,000 -4,059 0 70,059 0 70,059 66,000 -4,059 0 70,059 0 70,059 66,000 -4,059 145 Proposition A Fund 3100 Taxes 3117 Proposition A Transit 302,853 333,166 190,009 333,166 344,137 10,971 302,853 333,166 190,009 333,166 344,137 10,971 3400 Use Of Money & Property 3401 Interest Income 2,823 3,413 1,779 2,830 3,727 314 3450 Investment Discount 43 54 39 54 54 0 3475 Investment Premium -219 -184 -107 -184 -184 0 2,647 3,283 1,711 2,700 3,597 314 Total Use Of Money & Property Total Other Revenue Total Loma Dist Admin Exp Fund Total Use Of Money & Property Total Beach Dr Assmnt Dist Admin Exp Fund Total Other Revenue Total Intergovernmental/Federal Total Community Dev Block Grant Total Taxes Total Use Of Money & Property 63 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 145 Proposition A Fund 3800 Current Service Charges 3853 Dial-A-Taxi Program 4,950 5,300 3,330 5,646 5,646 346 3855 Bus Passes 928 1,000 575 1,000 1,000 0 5,878 6,300 3,905 6,646 6,646 346 311,378 342,749 195,625 342,512 354,380 11,631 146 Proposition C Fund 3100 Taxes 3118 Proposition C Local Return 251,852 276,353 157,297 276,353 285,452 9,099 251,852 276,353 157,297 276,353 285,452 9,099 3400 Use Of Money & Property 3401 Interest Income 5,190 5,851 2,921 4,718 6,365 514 3450 Investment Discount 82 92 64 92 92 0 3475 Investment Premium -419 -310 -175 -310 -310 0 4,853 5,633 2,810 4,500 6,147 514 3900 Other Revenue 0 0 0 0 0 0 256,705 281,986 160,107 280,853 291,599 9,613 147 Measure R Fund 3100 Taxes 3119 Measure R Local Return Funds 188,180 207,264 117,437 207,264 214,092 6,828 188,180 207,264 117,437 207,264 214,092 6,828 3400 Use Of Money & Property 3401 Interest Income 4,434 4,098 1,543 4,153 4,654 556 3450 Investment Discount 69 64 38 64 64 0 3460 Unrealized Gain(Loss) On Inv 122-0 0 0 0 0 3475 Investment Premium -352 -213 -111 -213 -213 0 4,029 3,949 1,470 4,004 4,505 556 192,209 211,213 118,907 211,268 218,597 7,384 Total Current Service Charges Total Proposition A Fund Total Taxes Total Use Of Money & Property Total Other Revenue Total Proposition C Fund Total Taxes Total Use Of Money & Property Total Measure R Fund 64 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 150 Grants Fund 3500 Intergovernmental/State 3558 Beverage Recycling Grant 0 10,817 5,547 5,547 10,270 -547 3562 State Homeland Security Grant Program 26,566 75,000 0 75,000 0 -75,000 26,566 85,817 5,547 80,547 10,270 -75,547 3700 Intergovernmental/Federal 3732 STPL Street Improvement Reimb 0 235,178 235,178 235,178 0 -235,178 3734 Solar Grant TBD/Energy Upgrades 0 55,000 0 0 0 -55,000 3740 SWRCB (ARRA)/Strand Infiltration Trench 12,717 0 0 0 0 0 3741 SWRCB (ARRA)/Pier Ave Impr Project 2,288 0 0 0 0 0 3746 State Safe Routes to School (SR2S)240,991 20,886 0 20,886 0 -20,886 3748 Gen Plan/Coastal/Strat Growth Council 0 410,000 0 196,000 200,000 -210,000 3749 SCE Rule 20A Funds/PCH Beautification 0 124,006 0 0 0 -124,006 255,996 845,070 235,178 452,064 200,000 -645,070 3900 Other Revenue 3965 Fireman's Fund Emerg Prep Prog Grant 10,000-0 0 0 0 0 10,000-0 0 0 0 0 272,562 930,887 240,725 532,611 210,270 -720,617 152 Air Quality Mgmt Dist Fund 3400 Use Of Money & Property 3401 Interest Income 1,163 982 266 1,006 1,001 19 3450 Investment Discount 19 15 7 15 15 0 3475 Investment Premium -95 -52 -27 -52 -52 0 1,087 945 246 969 964 19 3500 Intergovernmental/State 3538 AQMD Emission Control AB2766 23,613 22,500 6,207 22,500 22,500 0 23,613 22,500 6,207 22,500 22,500 0 24,700 23,445 6,453 23,469 23,464 19 153 Supp Law Enf Serv Fund (SLESF) 3100 Taxes 3135 C.O.P.S. Allocation 100,000 100,000 66,818 100,000 100,000 0 100,000 100,000 66,818 100,000 100,000 0 Total Intergovernmental/State Total Intergovernmental/Federal Total Other Revenue Total Grants Fund Total Use Of Money & Property Total Intergovernmental/State Total Air Quality Mgmt Dist Fund Total Taxes 65 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 153 Supp Law Enf Serv Fund (SLESF) 3400 Use Of Money & Property 3401 Interest Income 1,613 1,420 658 1,345 1,624 204 3450 Investment Discount 26 22 15 22 22 0 3475 Investment Premium -133 -74 -40 -74 -74 0 1,506 1,368 633 1,293 1,572 204 101,506 101,368 67,451 101,293 101,572 204 3400 Use Of Money & Property 3401 Interest Income 10,345 10,553 5,058 7,426 11,206 653 3450 Investment Discount 174 164 111 164 164 0 3475 Investment Premium -894 -548 -299 -548 -548 0 9,625 10,169 4,870 7,042 10,822 653 160 Sewer Fund 3500 Intergovernmental/State 3550 CA Waste Oil Recycling Grant 5,689 5,689 0 5,689 5,422 -267 5,689 5,689 0 5,689 5,422 -267 3600 Intergovernmental/County 3602 Beach Outlet Maintenance 12,796 13,570 0 10,000 10,000 -3,570 12,796 13,570 0 10,000 10,000 -3,570 3800 Current Service Charges 3828 Sewer Connection Fee 26,580 21,000 13,010 21,000 21,000 0 3829 Sewer Demolition Fee 2,090 3,000 1,439 3,000 3,000 0 3832 Sewer Lateral Installation 8,620 12,000 3,322 6,000 6,000 -6,000 37,290 36,000 17,771 30,000 30,000 -6,000 3900 Other Revenue 0 0 0 0 0 0 65,400 65,428 22,641 52,731 56,244 -9,184 170 Asset Seizure/Forft Fund 3300 Fines & Forfeitures 3307 Department of Justice Forfeited Funds 46,144 36,000 0 0 36,000 0 3308 Department of Treasury Forfeited Funds 0 1,000 0 0 1,000 0 46,144 37,000 0 0 37,000 0 Total Use Of Money & Property Total Supp Law Enf Serv Fund (SLESF) Total Use Of Money & Property Total Intergovernmental/State Total Intergovernmental/County Total Current Service Charges Total Other Revenue Total Sewer Fund Total Fines & Forfeitures 66 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 170 Asset Seizure/Forft Fund 3400 Use Of Money & Property 3401 Interest Income 2,865 3,023 1,342 2,430 3,284 261 3450 Investment Discount 46 47 30 47 47 0 3475 Investment Premium -238 -158 -87 -158 -158 0 2,673 2,912 1,285 2,319 3,173 261 3900 Other Revenue 3903 Contributions Non Govt 1,000 0 0 0 0 0 1,000 0 0 0 0 0 49,817 39,912 1,285 2,319 40,173 261 180 Fire Protection Fund 3400 Use Of Money & Property 3401 Interest Income 412 282 86 221 309 27 3450 Investment Discount 7 4 2 4 4 0 3475 Investment Premium -37 -15 -6 -15 -15 0 382 271 82 210 298 0 3900 Other Revenue 3912 Fire Flow Fee 11784 10500 6,668 10500 10500 0 11784 10500 6,668 10500 10500 0 12166 10771 6,750 10710 10798 27 301 Capital Improvement Fund 3400 Use Of Money & Property 3401 Interest Income 9602 7980 2,525 7205 8706 726 3450 Investment Discount 162 120 60 120 120 0 3475 Investment Premium -834 -395 -200 -395 -395 0 8930 7705 2,385 6930 8431 726 3900 Other Revenue 3913 In-Lieu Fee/Street Pavement 14670 10150 6775 10150 10150 0 14670 10150 6775 10150 10150 0 23600 17855 9,160 17080 18581 726 Total Use Of Money & Property Total Other Revenue Total Asset Seizure/Forft Fund Total Other Revenue Total Capital Improvement Fund Total Use Of Money & Property Total Other Revenue Total Fire Protection Fund Total Use Of Money & Property 67 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 302 Artesia Blvd Relinquishment 3400 Use Of Money & Property 3401 Interest Income 91 133 0 83 0 -133 3450 Investment Discount 2 2 0 2 0 -2 3475 Investment Premium 9--4 -1 -4 0 0 84 131 -1 81 0 -131 84 131 -1 81 0 -131 609 Bayview Dr Redemption Fund 2004-2 3400 Use Of Money & Property 3401 Interest Income 1,112 1,048 462 1,107 1,160 112 1,112 1,048 462 1,107 1,160 112 1,112 1,048 462 1,107 1,160 112 610 Lwr Pier Dist Redemption Fund 3400 Use Of Money & Property 3401 Interest Income 291 294 96 336 384 90 291 294 96 336 384 90 291 294 96 336 384 90 611 Beach Dr Assessment Dist Redemption Fund 3400 Use Of Money & Property 3401 Interest Income 555 533 233 553 597 64 555 533 233 553 597 64 555 533 233 553 597 64 612 Beach Dr Assessment Dist Reserve Fund 3400 Use Of Money & Property 3401 Interest Income 37 63 18 32 86 23 37 63 18 32 86 23 37 63 18 32 86 23 Total Use Of Money & Property Total Artesia Blvd Relinquishment Total Use Of Money & Property Total Bayview Dr Redemption Fund 2004-2 Total Use Of Money & Property Total Lwr Pier Dist Redemption Fund Total Use Of Money & Property Total Beach Dr Assessment Dist Redemption Total Use Of Money & Property Total Beach Dr Assessment Dist Reserve 68 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 617 Myrtle Ave Assessment Fund 3400 Use Of Money & Property 3401 Interest Income 766 695 289 950 822 127 766 695 289 950 822 127 766 695 289 950 822 127 618 Loma Drive Assessment Fund 3400 Use Of Money & Property 3401 Interest Income 970 885 355 1,089 1,053 168 970 885 355 1,089 1,053 168 970 885 355 1,089 1,053 168 619 Bayview Dr Reserve Fund 2004-2 3400 Use Of Money & Property 3401 Interest Income 123 159 60 106 192 33 123 159 60 106 192 33 123 159 60 106 192 33 705 Insurance Fund 3400 Use Of Money & Property 0 0 0 0 0 0 3800 Current Service Charges 3880 Insurance Service Charges 2,623,031 2,700,092 1,575,063 2,700,092 2,782,847 82,755 2,623,031 2,700,092 1,575,063 2,700,092 2,782,847 82,755 3900 Other Revenue 3902 Refunds/Reimb Previous Years 351,462 108,177 34,887 34,887 0 -108,177 351,462 108,177 34,887 34,887 0 -108,177 2,974,493 2,808,269 1,609,950 2,734,979 2,782,847 -25,422 715 Equipment Replacement Fund 3800 Current Service Charges 3822 Building Maintenance Service Charges 101,555 101,555 59,234 101,555 101,555 0 3885 Comm Equip/Business Mach Charges 672,131 663,656 387,149 663,656 542,998 -120,658 3889 Vehicle/Equip Replacement Charges 867,409 950,282 554,330 950,282 874,311 -75,971 1,641,095 1,715,493 1,000,713 1,715,493 1,518,864 -196,629 Total Use Of Money & Property Total Myrtle Ave Assessment Fund Total Use Of Money & Property Total Use Of Money & Property Total Loma Drive Assessment Fund Total Bayview Dr Reserve Fund 2004-2 Total Use Of Money & Property Total Current Service Charges Total Other Revenue Total Insurance Fund Total Current Service Charges 69 2012-13 2013-14 2013-14 2013-14 2014-15 Increase Received Total Budget YTD Thru Jan Yr. End Est Dept Request (Decrease) CITY OF HERMOSA BEACHREVENUE DETAIL BY FUND2014-15 BUDGET 715 Equipment Replacement Fund 3900 Other Revenue 3901 Sale of Real/Personal Property 86 0 0 0 0 0 3903 Contributions Non Govt 3,000 0 1,750 3,000 0 0 3962 SCE Reimbursement 0 0 0 0 426,077 426,077 3,086 0 1,750 3,000 426,077 426,077 1,644,181 1,715,493 1,002,463 1,718,493 1,944,941 229,448 39,434,379 41,821,088 22,072,535 41,415,181 41,468,348 -352,740Grand Total Total Equipment Replacement Fund Total Other Revenue 70 PERSONNEL ALLOCATION SUMMARY 71 This page intentionally left blank 72 CITY OF HERMOSA BEACH PERSONNEL ALLOCATION SUMMARY AUTHORIZED AUTHORIZED AUTHORIZED 12-13 13-14 14-15 Elected 7.00 7.00 7.00 Permanent 125.00 130.00 134.00 Part-Time/Temporary 17.52 24.50 25.00 Ambulance Operator/Intern 26.00 26.00 26.00 Police Reserves 7.00 7.00 7.00 TOTAL 182.52 197.50 197.50 POSITION CONTROL SUMMARY TOTALS BY MAJOR DEPARTMENT DESIGNATION The following is a departmental comparison of personnel authorizations for fiscal year 2014-15 and prior fiscal years 2013-13 and 2013-14. A separate column indicates increases and/or decreases. The figures below do not include elected, contract or part-time/temporary positions. DEPARTMENT FY 2012/13 AUTHORIZED FY 2013/14 AUTHORIZED FY 2014/15 AUTHORIZED FY 2014/15 DECREASE/ INCREASE City Council .50 .50 .50 0.00 City Manager 1.30 1.30 2.50 1.20 City Treasurer 0.50 0.00 0.00 0.00 City Clerk 2.00 2.00 2.00 0.00 Personnel/Risk Management 1.50 1.50 1.50 0.00 Finance 10.50 11.00 11.00 0.00 General Appropriations 1.00 1.00 1.00 0.00 Fire 17.00 17.00 17.00 0.00 Police/Community Services 61.00 63.00 65.00 2.00 Community Resources 3.50 3.50 3.50 0.00 Public Works 18.00 21.00 21.00 0.00 Community Development 8.20 8.20 9.00 0.80 TOTAL 125.00 130.00 134.00 4.00 Details are included on the Department Detail sheets under Department Budgets. 73 This page intentionally left blank 74 DEPARTMENT BUDGETS 75 This page intentionally left blank 76 77 This page intentionally left blank 78 79 This page intentionally left blank 80 CITY COUNCIL 81 FY 2015 Cost FY 2015 % 252,880$ 100% A Establish Policy 126,440$ 50 A Secure Revenues/ Adopt Annual Budget 63,220$ 25 B Appoint Members 25,288$ 10 A Rule on Matters 37,932$ 15 Service ProvidedCategory 1 CITY COUNCIL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The City Council consists of five citizens elected at large. The Mayor is appointed from the group. The City Council's responsibilities are: to establish City-wide policy; secure revenues and adopt an annual budget; appoint members of various City Commissions and Boards; rule on such matters as prescribed by the laws of the State of California and the City of Hermosa Beach. The Council meets the second and fourth Tuesday of the month at 7:00 p.m. in the Council Chambers at City Hall. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Secretary to the City Manager 0.50 0.50 TOTAL 0.50 0.50 4112 PART-TIME/TEMPORARY City Councilmember 5.00 5.00 TOTAL 5.00 5.00 GRAND TOTAL 5.50 5.50 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Unspecified Services $2,000 Independent Audits of Restaurants with On-Sale Alcohol to Verify Compliance with 50% Food Sales Requirement 12,000 Granicus Legislative Management Suite (up front) 14,650 Granicus Legislative Management Suite (monthly) 9,360 Granicus Citizen Participation Site (1 year) 7,200 Granicus Legislative Management Suite - Approval Tracking System 3,400 Granicus Legislative Management Suite - Administrative Training Package 3,400 Strategic Planning 15,000 Total $67,010 82 CITY COUNCIL DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT CODES ACCOUNT TITLE EXPLANATION 4319 Special Events Employee/Commission Holiday Party $5,000 Engraving Services/Plaques 1,500 Donations 2,900 E Newsletter 1,300 60 Flags to be flown on 4th of July, Veteran’s Day & Memorial Day along PCH between First and 15th Street 4,950 Unspecified Events 1,000 State of the City Address 2,000 Total $18,650 83 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1101 City Council 1101-4100 Personal Services 1101-4102 Regular Salaries 35,643 36,984 21,574 34,808 30,964 1101-4111 Accrual Cash In 2,385 2,527 1,485 12,969 3,265 1101-4112 Part Time/Temporary 25,440 26,112 15,536 28,786 31,800 1101-4180 Retirement 12,410 10,780 6,101 9,589 8,419 1101-4188 Employee Benefits 18,324 9,868 13,416 27,019 30,116 1101-4189 Medicare Benefits 911 915 560 948 910 1101-4190 Other Post Employment 2,604 2,637 1,540 2,637 4,645 Benefits (OPEB) Total Personal Services 97,717 89,823 60,212 116,756 110,119 1101-4200 Contract Services 1101-4201 Contract Serv/Private 26,092 67,010 9,223-52,360 67,010 Total Contract Services 26,092 67,010 9,223-52,360 67,010 1101-4300 Materials/Supplies/Other 1101-4304 Telephone 29 100 19 33 50 1101-4305 Office Oper Supplies 12,214 14,000 4,506 7,725 10,000 1101-4315 Membership 21,253 24,000 14,283 24,485 24,000 1101-4317 Conference/Training 8,380 15,000 8,417 14,429 15,000 1101-4319 Special Events 29,182 27,070 26,567 34,370 18,650 1101-4394 Building Maintenance Charges 3,620 3,620 2,114 3,624 3,620 1101-4396 Insurance User Charges 4,269 4,183 2,443 4,188 4,431 Total Materials/Supplies/Other 78,947 87,973 58,349 88,854 75,751 Total City Council 202,756 244,806 109,338 257,970 252,880 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 84 CITY ATTORNEY 85 FY 2015 Cost FY 2015 % 185,000$ 100% A 138,750$ 75B46,250$ 25 Category 1 Service Provided Legal Counsel CITY ATTORNEY DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The City Attorney functions as legal counsel for civil matters, providing legal advice to the City Council and operating departments. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private General Attorney Services $185,000 86 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1131 City Attorney 1131-4200 Contract Services 1131-4201 Contract Serv/Private 175,227 320,000 62,759 141,376 185,000 Total Contract Services 175,227 320,000 62,759 141,376 185,000 Total City Attorney 175,227 320,000 62,759 141,376 185,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 87 This page intentionally left blank 88 CITY CLERK/ELECTIONS 89 FY 2015 Cost FY 2015 % 349,699$ 100% A Records Mgmt/Public Info Requests/Document Certification/Oaths of Office 38,467$ 11 A Clerk of the Council/Ordinances - Muni Code Updates/ Resolutions 97,916$ 28 A FPPC/Update City's Conflict of Interest/Filing Officer/Manage Board and Commission Terms 52,455$ 15 A Subpoenas/Claims/ Appeal to Council/Annual Lease Agreement Report/Customer Service - Complaints/Contracts - Liability Insurance/Notary/Legal Notices 55,952$ 16 A Elections 38,467$ 11 B Webmaster/Gov't Access Channel 17,485$ 5 D Passports 48,958$ 14 Category 1 Service Provided CITY CLERK DEPARTMENT ADMINISTRATION & RECORDS/ELECTIONS SOURCE OF FUND: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: As custodian of the City seal and all City records, the City Clerk administers the records management program and public information requests, certifies official documents and administers oaths of office. As Clerk of the Council, the City Clerk records/maintains proceedings of all Council meetings, formats/maintains Council resolutions, formats/publishes ordinances and updates/maintains the City’s Municipal Code. The City Clerk serves as the Fair Political Practices Commission’s filing official for required economic interests/campaign statements, updates the City’s Conflict of Interest Code/serves as filing officer for required financial statements, prepares annual lists of open City-appointed board/commission offices and handles special vacancies/term expirations. The City Clerk accepts/processes subpoenas, claims against the City and appeals to Council, annually reports to the County Tax Assessor on City lease agreements, reports on customer service surveys/complaints, maintains contracts/liability insurance, provides City-document notary services, and publishes/posts all legal notices. The Clerk conducts all City elections. The Clerk administers the government access channel/maintains the content of the City’s website. The City Clerk’s office is a passport acceptance facility for the U.S. Department of State. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Deputy City Clerk 1.00 1.00 Senior Office Assistant 1.00 1.00 TOTAL 2.00 2.00 4112 PART-TIME/TEMPORARY City Clerk 1.00 1.00 TOTAL 1.00 1.00 GRAND TOTAL 3.00 3.00 90 CITY CLERK DEPARTMENT ADMINISTRATION & RECORDS/ELECTIONS SOURCE OF FUND: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private State Code Supplements/Reprints $4,500 Election Consultant 510 Municipal Code Updates/Supplements 1,857 Off-site Microfilm Storage 1,802 Total $8,669 4201 Contract Services, Government Special Municipal Election, Oil Measure $50,000 Election Costs above Reimbursement 2,000 Total $52,000 4323 Public Noticing Legal Advertisements for Public Hearings (City Council and Commissions), Bid Requests, and Other Required Noticing $13,450 Total $13,450 91 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1121 City Clerk 1121-4100 Personal Services 1121-4102 Regular Salaries 105,011 111,941 63,566 109,091 111,941 1121-4111 Accrual Cash In 7,424 11,637 4,747 11,637 13,872 1121-4112 Part Time/Temporary 38,707 40,797 38,799 45,987 42,384 1121-4180 Retirement 28,969 24,193 17,466 25,807 24,509 1121-4188 Employee Benefits 34,879 39,599 21,236 37,279 41,032 1121-4189 Medicare Benefits 2,148 2,248 1,554 2,327 2,239 1121-4190 Other Post Employment 10,524 12,707 7,413 12,707 13,510 Benefits (OPEB) Total Personal Services 227,662 243,122 154,781 244,835 249,487 1121-4200 Contract Services 1121-4201 Contract Serv/Private 4,375 7,380 1,458 7,380 8,669 1121-4251 Contract Services/Govt 0 52,000 2,173 50,447 52,000 Total Contract Services 4,375 59,380 3,631 57,827 60,669 1121-4300 Materials/Supplies/Other 1121-4304 Telephone 679 785 332 785 785 1121-4305 Office Oper Supplies 4,696 5,175 2,620 5,175 5,175 1121-4315 Membership 546 210 0 546 565 1121-4317 Conference/Training 1,869 2,778 2,704 2,423 3,350 1121-4323 Public Noticing 13,405 16,000 5,441 16,000 13,450 1121-4390 Communications Equipment Chrgs 7,618 7,065 4,123 7,065 5,667 1121-4394 Building Maintenance Charges 612 612 357 612 612 1121-4396 Insurance User Charges 10,393 9,725 5,670 9,750 9,939 Total Materials/Supplies/Other 39,818 42,350 21,247 42,356 39,543 Total City Clerk 271,855 344,852 179,659 345,018 349,699 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 92 CITY MANAGER 93 FY 2015 Cost FY 2015 % 700,140$ 100% A Carry out City Council Policies and Directives 280,056$ 40 A Provides Oversight of all City Operations 210,042$ 30 B Provides Direction to Department Heads 140,028$ 20 B Develops Policy Recommendations 35,007$ 5 C Coordinates Intergovernmental Relations 35,007$ 5 Category 1 Service Provided CITY MANAGER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The City Manager is appointed by the City Council and is the Chief Executive Officer of the City. He is responsible to carry out City Council policies and directives, along with providing oversight of all City operations, including budgetary, personnel, enforcement and service delivery activities. He provides leadership and direction to department heads; develops policy recommendations and coordinates intergovernmental relations. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES City Manager 0.90 1.00 Secretary to the City Manager 0.40 0.50 Administrative Analyst (Economic Development) 0.00 1.00 TOTAL 1.30 2.50 4112 PART-TIME/TEMPORARY Administrative Analyst (full-time, temporary) 2.00 2.00 Environmental Coordinator (full-time, temporary) 0.00 .76 TOTAL 2.00 2.76 GRAND TOTAL 3.30 4.26 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Special Services – Undetermined $2,180 High Performance Organization (HPO) 10,000 City Manager Performance Evaluation 2,000 Center Performance Measurement 101 Program 1,195 Branding Program 20,000 Customer Service Training – Citywide 10,000 Business Guide Graphics and Printing 5,000 Business Improvement District Feasibility Study 15,000 Total $65,375 94 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1201 City Manager 1201-4100 Personal Services 1201-4102 Regular Salaries 221,917 222,000 130,956 214,432 302,224 1201-4111 Accrual Cash In 11,010 36,483 1,188 36,483 36,517 1201-4112 Part Time/Temporary 0 77,844 36,250 63,716 139,680 1201-4180 Retirement 26,570 32,986 16,051 26,554 39,873 1201-4188 Employee Benefits 21,827 26,759 14,740 24,552 47,983 1201-4189 Medicare Benefits 3,192 4,117 2,128 3,655 6,530 1201-4190 Other Post Employment Benefits 24,600 26,254 1,596 26,254 25,808 (OPEB) Total Personal Services 309,116 426,443 202,909 395,646 598,615 1201-4200 Contract Services 1201-4201 Contract Serv/Private 114,347 51,360 5,344 52,633 65,375 Total Contract Services 114,347 51,360 5,344 52,633 65,375 1201-4300 Materials/Supplies/Other 1201-4304 Telephone 1,191 1,200 1,363 2,337 1,500 1201-4305 Office Oper Supplies 2,434 900 1,325 2,272 900 1201-4315 Membership 280 1,900 1,610 1,855 1,800 1201-4317 Conference/Training 5,823 5,000 1,306 2,239 5,100 1201-4390 Communications Equipment Chrgs 7,557 7,103 4,144 7,103 6,959 1201-4394 Building Maintenance Charges 3,406 3,406 1,988 3,408 3,406 1201-4396 Insurance User Charges 16,975 16,480 9,611 16,476 16,485 Total Materials/Supplies/Other 37,666 35,989 21,347 35,690 36,150 Total City Manager 461,129 513,792 229,600 483,969 700,140 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 95 This page intentionally left blank 96 INFORMATION TECHNOLOGY 97 FY 2015 Cost FY 2015 % 431,922$ 100% A Technology Support $ 107,981 25 B Integration of Technology into City's Mission $ 64,788 15 C Network Management $ 43,192 10 B Data Storage $ 64,788 15 B New Uses of IT/ Innovative Applications $ 21,596 5 B Guides in Effective Use of Technology $ 43,192 10 A Provides Reliable Access to All Information Systems $ 86,384 20 Category 1 Service Provided CITY MANAGER DEPARTMENT INFORMATION TECHNOLOGY DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Information Technology Division provides effective technology support for audio/visual, computer, multimedia, voice, video, and web based applications and services to all areas of the City. Promotes and facilitates the effective integration of technology into the basic mission of the City through planning, programming, training, consulting, and other support activities. Develop, enhance, and manage the City’s enterprise networks to provide high speed, transparent, and highly functional connectivity among all information resources. Facilitates the collection, storage, security and integrity of electronic data while ensuring appropriate access. Promotes new uses of information technology within the City through the support for exploratory and innovative applications. Provides leadership for effective strategic and tactical planning in the use of technology. Provide fast & reliable access to all information systems. The City contracts for IT services with a private company. Computer and business machine replacement schedules are located in the Appendix. New purchases, as opposed to replacement purchases (per the replacement schedules) are listed below. Division costs are allocated to other departments by way of the Communications Equipment Replacement Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Internet Access: Verizon – FIOS, Fiber-optic Line, City Operations $1,980 Vision Internet Website Hosting 2,400 Time Warner, Internet Service for City Hall 480 Time Warner, Internet Service for City Yard 1,045 Time Warner, Internet Service for Community Resources 480 Security Metrix – Security Verifications - CLASS Website 220 Security Metrix – Security Verifications - Business License Website 220 Network Solutions – Domain Name Renewal 220 Contract Software Maintenance and Licenses: Eden - Financial System 33,300 Hdl – Business License Software, Website 7,491 CLASS - Recreation Classes/Facilities Management 7,554 Microsoft Select Licensing Agreements 3,500 Microsoft Office 365 Hosted Exchange Email 7,500 Microsoft Enterprise Agreement – Operating System Licensing for entire organization 5,100 98 CITY MANAGER DEPARTMENT INFORMATION TECHNOLOGY DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private, Barracuda Backup Offsite Tape Storage 5,400 continued Code Publishing – Online Municipal Code 250 ESRI (GIS) 6,688 Quadrant - Cash Register 1,400 Autodesk (Computer Aided Design) 450 Business Computing - Animal Licenses 700 Spatial Wave - Mapplet (GIS) 2,480 Landport Monthly Usage Fee 2,340 Zoll Data - Fire System Maintenance 692 Granicus Monthly Maintenance 27,258 Granicus – Live Display Manager, maintenance 700 Granicus – Open Platform Government Transparency and Meeting Efficiency Suite (includes iLegislate) 1,300 Support and Monitoring: Prosum – Full-time IT Support 151,908 Prosum – Unidentified Additional Services 5,000 Service and Hardware Maintenance: Uptime Printer Maintenance 8,800 HP DL 380 G7 Server Hardware Warranty (2) 7,000 Sonicwall Firewall updates, warranty and Maintenance (Main) 1,450 Sonicwall Firewall updates and warranty (City Yard) 800 Barracuda Backup 690 updates, warranty and Maintenance 2,399 Unanticipated technology costs 3,500 Adobe Licensing 2,500 Total $304,674 5401 Equipment – Less than $1,000 HP Fiber Transceiver (for Bard Street) $200 HP Extension Module (for Bard Street) 600 HP Extension Module (2), back up connection between server rooms 1,200 HP Transceiver (2), back up connection between server rooms 400 Dell Laptop docking station for IT Department 200 APC Network Management Cards for UPS Devices 700 Microsoft Office 2013 Licensing true-up (33) 10,000 99 CITY MANAGER DEPARTMENT INFORMATION TECHNOLOGY DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) 5401 Equipment – Less than $1,000 From Communications Replacement Schedule continued Pages 351 - 357 29,784 Total $43,084 5402 Equipment – More than $1,000 Cisco Catalyst 3750 Switch (replacement for outdated switch for Police Department connection to LASD and EOC) $4,000 HP 2920 48 Port Gigabit Switch (spare) 2,000 HP 2920 48 Port Gigabit Switch (for Bard Street) 1,400 From Business Machines Replacement Schedule Page 361 6,568 Total $13,968 100 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund 1206 Information Technology 1206-4200 Contract Services 1206-4201 Contract Serv/Private 319,435 599,081 221,135 599,081 304,674 Total Contract Services 319,435 599,081 221,135 599,081 304,674 1206-4300 Materials/Supplies/Other 1206-4304 Telephone 3,232 0 1,647 2,800 3,232 1206-4305 Office Oper Supplies 16,657 17,000 6,629 17,000 17,000 1206-4396 Insurance User Charges 49 111 63 111 103 Total Materials/Supplies/Other 19,938 17,111 8,339 19,911 20,335 1206-4900 Depreciation 1206-4901 Depreciation/Mach/Equipment 30,675 49,861 0 49,861 49,861 Total Depreciation 30,675 49,861 0 49,861 49,861 1206-5400 Equipment/Furniture 1206-5401 Equip-Less Than $1,000 2,301 70,515 13,179 70,515 43,084 1206-5402 Equip-More Than $1,000 8,074 26,402 26,353 26,402 13,968 1206-5405 Equipment more than $5,000 0 52,343 0 0 0 Total Equipment/Furniture 10,375 149,260 39,532 96,917 57,052 Total Information Technology 380,423 815,313 269,006 765,770 431,922 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 101 This page intentionally left blank 102 PROSPECTIVE EXPENDITURES 103 FY 2015 Cost FY 2015 % 124,840$ 100% B $ 62,420 50 C $ 62,420 50 Category 1 Service Provided Cover Unanticipated Expenses PROSPECTIVE EXPENDITURES DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This account is designed to provide funds to cover unanticipated expenses or opportunities that arise during the fiscal year. In past years, this account has provided funds to assist in meeting the overall work plan of the City or a particular department. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4322 Unclassified Funds for Unanticipated Expenses $124,840 104 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1214 Prospective Expenditures 1214-4300 Materials/Supplies/Other 1214-4322 Unclassified 1,500 51,606 0 51,606 124,840 Total Materials/Supplies/Other 1,500 51,606 0 51,606 124,840 Total Prospective Expenditures 1,500 51,606 0 51,606 124,840 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 105 This page intentionally left blank 106 CITY PROSECUTOR 107 FY 2015 Cost FY 2015 % 208,250$ 100% B Legal Counsel $ 104,125 50 B Code Enforcement Prosecutor $ 104,125 50 Category 1 Service Provided CITY PROSECUTOR DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The City Prosecutor is the legal counsel for criminal matters and interacts with the Police Department regarding potential cases (B). The Code Enforcement Prosecutor is the legal counsel for criminal zoning violations and bootleg enforcement actions. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Prosecutor Services $200,000 Dispute Resolution Services 8,000 Total $208,000 108 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1132 City Prosecutor 1132-4200 Contract Services 1132-4201 Contract Serv/Private 138,552 145,000 136,909 358,417 208,000 Total Contract Services 138,552 145,000 136,909 358,417 208,000 1132-4300 Materials/Supplies/Other 1132-4304 Telephone 184 300 91 156 200 1132-4305 Office Oper Supplies 32 100 0 0 50 Total Materials/Supplies/Other 216 400 91 156 250 Total City Prosecutor 138,768 145,400 137,000 358,573 208,250 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 109 This page intentionally left blank 110 CITY TREASURER 111 FY 2015 Cost FY 2015 % 35,316$ 100% A Investments $ 21,190 60 A Reporting $ 14,126 40 Category 1 Service Provided CITY TREASURER DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: It is the responsibility of the Treasurer to receive and keep safely all money coming into the City (California Government Code 41001). It is the duty of the Treasurer to deposit those public funds in accordance with applicable laws, invest City funds according to investment policy and to pay out money on warrants and demands made upon the City. The City Treasurer is required to submit a monthly report accounting for all receipts, disbursements, and cash balances of the City. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4112 PART-TIME/TEMPORARY City Treasurer 1.00 1.00 TOTAL 1.00 1.00 GRAND TOTAL 1.00 1.00 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Safekeeping Fees $3,500 Office machine maintenance 50 $3,550 112 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1141 City Treasurer 1141-4100 Personal Services 1141-4102 Regular Salaries 28,098 0 0 0 0 1141-4111 Accrual Cash In 1,055 936 0 936 969 1141-4112 Part Time/Temporary 24,511 28,440 1,159 3,809 6,360 1141-4180 Retirement 10,226 3,644 73 238 397 1141-4188 Employee Benefits 9,676 886 1,732 6,092 11,150 1141-4189 Medicare Benefits 775 412 17 55 92 1141-4190 Other Post Employment 3,168 1,641 1,939 1,641 471 Benefits (OPEB) Total Personal Services 77,509 35,959 4,920 12,771 19,439 1141-4200 Contract Services 1141-4201 Contract Serv/Private 15,803 3,520 1,792 3,543 3,550 Total Contract Services 15,803 3,520 1,792 3,543 3,550 1141-4300 Materials/Supplies/Other 1141-4304 Telephone 330 400 121 265 300 1141-4305 Office Oper Supplies 2,121 2,500 1,540 3,000 3,000 1141-4315 Membership 118 55 40 40 105 1141-4317 Conference/Training 800 2,255 190 1,300 2,405 1141-4390 Communications Equipment Chrgs 3,832 3,782 2,205 3,782 2,954 1141-4394 Building Maintenance Charges 609 609 357 609 609 1141-4396 Insurance User Charges 3,734 3,483 2,030 3,483 2,954 Total Materials/Supplies/Other 11,544 13,084 6,483 12,479 12,327 Total City Treasurer 104,856 52,563 13,195 28,793 35,316 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 113 This page intentionally left blank 114 COMMUNITY DEVELOPMENT 115 FY 2015 Cost FY 2015 % 752,729$ 100% A Plan Check $ 112,909 15 A Permits $ 112,909 15 A Inspections $ 150,546 20 B Fee Collection $ 37,636 5 A Record Keeping $ 37,636 5 B Code Enforcement - Services $ 112,909 15 B Code Enforcement - Administrative $ 37,636 5 A Code Updates $ 15,055 2 B Research $ 15,055 2 B Support to Appeals Board $ 15,055 2 B Project Inquiries $ 75,273 10 B Educational Materials $ 15,055 2 A Inspection Support - Public Right-of-Way $ 15,055 2 Category 1 Service Provided COMMUNITY DEVELOPMENT DEPARTMENT BUILDING & SAFETY/CODE ENFORCEMENT DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The primary service of the Building and Safety Division is to administer and enforce standards and codes for the safeguarding of life, health and property. Enforcement is implemented through checking plans, issuing permits, and inspecting construction at all phases of a project for compliance with the California Building Code, the Municipal Code and other safety standards related to material and structural soundness. The Building Division collects fees based on the cost of delivering services and processes and maintains records of permits, inspections, and plans. Additionally the Division provides the following services: identifies violations and responds to reported violations of state and city codes and regulations relating to building safety, zoning, occupancy, commercial signs etc., and takes the necessary administrative steps to remedy violations; prepares and updates codes based on state mandates; identifies and researches local trends and problems for local code modifications; provides support for the code appeals board; responds to inquiries and assists customers at various phases of development and construction projects; prepares and provides educational materials and inspection support for work in the public right-of- way. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Community Development Director 0.50 0.50 Building & Code Enforcement Official 0.45 0.45 Building Inspector 2.00 2.00 Planning/Building Technician 0.50 0.50 TOTAL 3.45 3.45 4112 PART-TIME/TEMPORARY Code Enforcement Officer (full-time, temporary) 1.00 1.00 Clerk Assistant 0.50 0.00 TOTAL 1.50 1.00 GRAND TOTAL 4.95 4.45 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Plan Check $100,375 Plan Archive/Microfiche 4,000 Total $104,375 116 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4201 Community Dev/Building 4201-4100 Personal Services 4201-4102 Regular Salaries 280,185 291,071 145,927 252,491 310,558 4201-4111 Accrual Cash In 9,888 10,804 14,047 18,729 15,391 4201-4112 Part Time/Temporary 10,192 31,136 9,374 22,049 82,494 4201-4180 Retirement 65,545 58,260 29,430 48,585 51,970 4201-4185 Alternative Retirement System-Parttime 65 85 0 0 4,912 4201-4188 Employee Benefits 40,355 44,360 22,878 41,778 61,978 4201-4189 Medicare Benefits 4,424 4,279 2,533 4,230 5,825 4201-4190 Other Post Employment Benefits 29,436 31,927 18,627 31,927 27,547 (OPEB) Total Personal Services 440,090 471,922 242,816 419,789 560,675 4201-4200 Contract Services 4201-4201 Contract Serv/Private 85,571 90,425 51,804 90,425 104,375 Total Contract Services 85,571 90,425 51,804 90,425 104,375 4201-4300 Materials/Supplies/Other 4201-4304 Telephone 4,147 4,000 2,192 4,000 4,000 4201-4305 Office Oper Supplies 2,914 4,000 1,243 4,000 4,000 4201-4315 Membership 960 1,300 200 1,300 1,300 4201-4317 Conference/Training 2,426 3,100 2,359 3,100 1,500 4201-4390 Communications Equipment Chrgs 18,872 17,632 10,283 17,632 13,847 4201-4395 Equip Replacement Charges 20,764 19,704 11,494 19,704 28,636 4201-4396 Insurance User Charges 34,381 36,567 21,329 36,567 32,987 Total Materials/Supplies/Other 85,873 87,712 49,919 87,712 87,679 Total Community Dev/Building 611,534 650,059 344,539 597,926 752,729 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 117 FY 2015 Cost FY 2015 % 756,783$ 100% A Implementation of General Plan and Coastal Land Use $ 37,839 5 B Formulates/Conducts/ Implements Planning Programs and Studies $ 30,271 4 A Administers Zoning/Subdivision Regulations $ 105,950 14 A Code Ammendments $ 30,271 4 B Administers Permit Processes $ 363,256 48 C Oversees Community Initiatives $ 37,839 5 A Staff to Council/Administers Planning Commission $ 75,678 10 C Staff to Committees $ 22,703 3 A Administers Various Programs $ 30,271 4 D Grant Research $ 7,568 1 C Liases with Government and Community Organizations $ 15,136 2 Category 1 Service Provided COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Community Development Department, Planning Division, administers the City’s comprehensive planning programs, processes development permits, and carries out various initiatives as directed by the policy boards. The Division prepares, maintains and implements the General Plan and Coastal Land Use Plan. It formulates, conducts and implements various advance planning programs and studies as directed by policy boards. The Division administers zoning and subdivision regulations and prepares code amendments as required by law and directed by policy boards. It administers discretionary permit processes by providing information to public at the counter, assisting applicants with development applications, and processing applications and monitoring compliance; maintaining compliance with the Permit Streamlining Act; and administering the California Environmental Quality Act by preparing and overseeing the preparation of environmental documents. The Division oversees or carries out various community and sustainability initiatives. The Division serves as staff to the City Council and administers the Planning Commission, administers and/or staff various committees as directed by policy boards, administers or assists in implementing various programs (AB 939; AB 341 waste reduction; NPDES; Community Development Block Grant program); seeks grants and liaises with various governmental and community organizations and interests. POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Community Development Director 0.46 0.46 Senior Planner 0.90 0.90 Planning Assistant 1.00 2.00 Building & Code Enforcement Official 0.50 0.50 Administrative Assistant 0.96 0.96 Planning/Building Technician 0.50 0.50 TOTAL 4.32 5.32 4112 PART-TIME/TEMPORARY Planning Intern (full-time, temporary) 0.00 1.00 Office Assistant (full-time, temporary) 0.00 0.50 Planning Assistant (full-time, temporary) 1.00 0.00 TOTAL 1.00 1.50 GRAND TOTAL 5.32 6.82 118 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private 300’ Noticing, Public Hearings $13,204 500’ Noticing, Public Hearings 16,500 Temporary Clerical Service/Vacations 4,365 Total $34,069 119 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4101 Community Dev/Planning 4101-4100 Personal Services 4101-4102 Regular Salaries 356,941 373,034 218,762 368,478 354,483 4101-4111 Accrual Cash In 12,354 14,001 8,245 14,001 16,834 4101-4112 Part Time/Temporary 9,058 88,948 31,385 57,228 93,611 4101-4180 Retirement 84,182 81,694 46,108 76,835 76,665 4101-4185 Alternative Retirement System-Parttime 64 70 14 28 6,381 4101-4188 Employee Benefits 62,720 70,111 38,592 67,471 83,331 4101-4189 Medicare Benefits 5,648 6,362 3,898 6,337 6,859 4101-4190 Other Post Employment Benefits 31,056 31,302 18,263 31,302 31,320 (OPEB) Total Personal Services 562,023 665,522 365,267 621,680 669,484 4101-4200 Contract Services 4101-4201 Contract Serv/Private 41,312 37,347 21,318 37,347 34,069 Total Contract Services 41,312 37,347 21,318 37,347 34,069 4101-4300 Materials/Supplies/Other 4101-4304 Telephone 1,404 1,300 710 1,300 1,300 4101-4305 Office Oper Supplies 3,269 4,500 1,134 4,500 4,500 4101-4315 Membership 1,183 1,773 600 1,773 2,273 4101-4317 Conference/Training 2,248 4,000 180 4,000 4,000 4101-4390 Communications Equipment Chrgs 12,945 12,743 7,434 12,743 9,788 4101-4394 Building Maintenance Charges 2,234 2,234 1,302 2,234 2,234 4101-4396 Insurance User Charges 27,011 27,834 16,240 27,834 29,135 Total Materials/Supplies/Other 50,294 54,384 27,600 54,384 53,230 Total Community Dev/Planning 653,629 757,253 414,185 713,411 756,783 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 120 This page intentionally left blank 121 FY 2015 Cost FY 2015 % 16,891$ 100% C Express Service to Downtown Los Angeles $ 16,891 100 Category 1 Service Provided COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION – COMMUTER EXPRESS PARTICIPATION SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This Commuter Express Program (Line 438) is currently operated by the City of Los Angeles encompassing four jurisdictions: City of Los Angeles, City of Hermosa Beach, City of Manhattan Beach, and Culver City, which offers freeway express service to downtown Los Angeles. Total ridership for 2012-13 was 35,955. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Administrative Assistant 0.04 0.04 TOTAL 0.04 0.04 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4251 Contract Services, Government City of Los Angeles’ contribution to Line 438, Commuter Express, (Freeway Express Service) $14,688 122 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3408 Commuter Express 3408-4100 Personal Services 3408-4102 Regular Salaries 2,315 1,380 1,200 1,200 2,203 Total Personal Services 2,315 1,380 1,200 1,200 2,203 3408-4200 Contract Services 3408-4251 Contract Service/Govt 12,523 11,262 0 14,455 14,688 Total Contract Services 12,523 11,262 0 14,455 14,688 Total Commuter Express 14,838 12,642 1,200 15,655 16,891 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 123 FY 2015 Cost FY 2015 % 7,433$ 100% C Transit Line 109 $ 7,433 100 Category 1 Service Provided COMMUNITY DEVELOPMENT BEACH CITIES TRANSIT LINE 109 SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City will participate in the Beach Cities Transit Line, which replaces Metropolitan Transit Authority (MTA) Metro Line 439. That line was discontinued in May 2006 after running through the South Bay since the early 1990’s. Other participating cities are El Segundo, Los Angeles, Manhattan Beach, and Redondo Beach. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4251 Contract Services, Government Beach Cities Transit Line 109 $7,433 124 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3412 Beach Cities Transit Line 109 3412-4200 Contract Services 3412-4251 Contract Services/Gov't 12,396 18,940 1,689 6,758 7,433 Total Contract Services 12,396 18,940 1,689 6,758 7,433 Total Beach Cities Transit Line 109 12,396 18,940 1,689 6,758 7,433 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 125 FY 2015 Cost FY 2015 % 422,000$ 100% B Comprehensive Update $ 422,000 100 Category 1 Service Provided COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION – GENERAL PLAN & COASTAL PLAN UPDATE SOURCE OF FUNDS: RESTRICTED GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This plan will provide a comprehensive update to the General Plan and Local Coastal Plan which will focus on sustainability and a low carbon future. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private General Plan and Coastal Plan Update – City Match portion of General Plan Maintenance fee Revenue $184,000 Postage and Printing for Community Meetings 35,000 Total $219,000 SOURCE OF FUNDS: GRANTS FUND 4201 Contract Services, Private General Plan and Coastal Plan Update – Strategic Growth Council Grant Funding $200,000 126 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4104 Coastal Permit Auth Grant 4104-4200 Contract Services 4104-4201 Contract Serv/Private 0 220,000 15,851 104,000 219,000 Total Contract Services 0 220,000 15,851 104,000 219,000 4104-4300 Materials/Supplies/Other 4104-4305 Office Operating Supplies 0 0 0 0 3,000 Total Materials/Supplies/Other 0 0 0 0 3,000 Total Coastal Permit Auth Grant 0 220,000 15,851 104,000 222,000 150 Grants Fund 4104 Coastal Permit Auth Grant 4104-4200 Contract Services 4104-4201 Contract Serv/Private 0 410,000 29,566 196,000 200,000 Total Contract Services 0 410,000 29,566 196,000 200,000 Total Coastal Permit Auth Grant 0 410,000 29,566 196,000 200,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 127 FY 2015 Cost FY 2015 % 59,372$ 100% A Implementation of Source Reduction/Recycling $ 59,372 100 Category 1 Service Provided COMMUNITY DEVELOPMENT SOURCE REDUCTION AND RECYCLING ELEMENT SOURCE OF FUNDS: AB939 FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Funds collected in connection with solid waste collection are used to implement the Source Reduction and Recycling Element in accordance with AB939. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES City Manager 0.10 0.00 Secretary to the City Manager 0.10 0.00 Community Development Director 0.04 0.04 Building & Code Enforcement Official 0.05 0.05 Senior Planner 0.10 0.10 TOTAL 0.39 0.19 4112 PART-TIME/TEMPORARY Environmental Program Coordinator (full-time, temporary) 0.24 0.24 GRAND TOTAL 0.63 .43 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Preparation, Annual Compliance Report $18,000 Compost and Worm Bin Program 1,500 Total $19,500 128 2012-13 2013-14 2013-14 2013-14 2015-14 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 117 AB939 Fund 5301 Source Redctn/Recycle Element 5301-4100 Personal Services 5301-4102 Regular Salaries 48,626 28,463 29,109 42,783 21,870 5301-4111 Accrual Cash In 2,175 5,279 1,037 4,726 5,713 5301-4180 Retirement 8,536 7,872 4,628 6,979 4,323 5301-4188 Employee Benefits 6,046 6,988 3,820 5,525 3,138 5301-4189 Medicare Benefits 719 733 450 679 328 Total Personal Services 66,102 49,335 39,044 60,692 35,372 5301-4200 Contract Services 5301-4201 Contract Serv/Private 76,849 19,000 18,312 19,000 19,500 Total Contract Services 76,849 19,000 18,312 19,000 19,500 5301-4300 Materials/Supplies/Other 5301-4315 Membership 2,135 5,400 2,100 2,100 3,000 5301-4317 Conference/Training 0 1,500 0 0 1,500 Total Materials/Supplies/Other 2,135 6,900 2,100 2,100 4,500 Total Source Redctn/Recycle Element 145,086 75,235 59,456 81,792 59,372 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 129 COMMUNITY DEVELOPMENT DEPARTMENT PUBLIC SERVICES AGENCIES COMMUNITY DEVELOPMENT BLOCK GRANT SOURCE OF FUNDS: COMMUNITY DEVELOPMENT BLOCK GRANT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Community Block Grant Funds (CDBG) are used to support elligible pubic service agencies. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Social Service Agencies Funding $9,900 130 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 140 Community Dev Block Grant 4708 Public Service Agencies 4708-4200 Contract Services 4708-4201 Contract Serv/Private 0 0 0 0 9,900 Total Contract Services 0 0 0 0 9,900 Total Public Service Agencies 0 0 0 0 9,900 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 131 This page intentionally left blank 132 COMMUNITY RESOURCES 133 FY 2015 Cost FY 2015 % 1,221,058$ 100% D Program Management and Special Events $ 244,212 20 C Film Permits $ 122,106 10 C Plaza Promotions $ 61,053 5 C Community Center $ 122,106 10 C Civic Theatre $ 122,106 10 C Clark Building $ 61,053 5 C Other Recreational Facilities $ 61,053 5 C Contract Classes $ 122,106 10 C Senior Programs $ 61,053 5 C Sports Leagues $ 61,053 5 C Meetings $ 61,053 5 C Liaise to Commissions $ 122,106 10 Category 1 Service Provided COMMUNITY RESOURCES SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Community Resources Department plans, manages and implements recreational, cultural and social service programs, both City sponsored and non-City sponsored special events in the City’s parks, beaches and public facilities, City film permits and Pier Plaza promotions. The Department also manages the Community Center, Civic Theatre, Clark Building and other recreational facilities which provide rental and lease space for contract classes, senior programs, sports leagues, meetings, social events and non-profit organizations. The Assistant to the City Manager serves as staff liaison to the Parks, Recreation and Community Resources Advisory Commission. Cable TV is responsible for franchise administration, contract negotiations, filming City Council, Planning Commission, Parks and Recreation Commission, and Public Works Commission meetings, administering cable advisory board, servicing of citizen complaints, monitoring legislation and industry practices, standards and technology. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Assistant to the City Manager 0.50 0.50 Senior Recreation Supervisor 1.00 1.00 Recreation Coordinator 0.00 1.00 Administrative Assistant 1.00 0.00 Office Assistant 1.00 1.00 TOTAL 3.50 3.50 4112 PART-TIME/TEMPORARY Camera Operator 1.00 1.00 Theatre Technician 2.00 2.00 Recreation Leader 7.00 7.00 Seasonal Recreation Leader 6.00 6.00 Recreation Specialist 0.48 .48 TOTAL 16.481 16.481 GRAND TOTAL 19.98 19.98 1This category is representative of total positions rather than total employees occupying the positions. 134 COMMUNITY RESOURCES SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Chevron Surf Camp $3,000 Ongoing Entertainment Services (Helium, Summer Camp Entertainment, Chair/Equipment Rentals) 2,000 Excursions 19,300 MasterCard/VISA Charges 14,000 Piano Tuning (5 times per year) 700 Donation – Shakespeare by the Sea 500 Summer Concert Perimeter Fencing and Banners 3,500 Theater Curtain Replacement Services 9,000 Total $52,000 4221 Contract Recreation Classes Recreational Class Instructors (Paid from fees in contract recreation revenue account) $245,000 135 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4601 Community Resources 4601-4100 Personal Services 4601-4102 Regular Salaries 191,793 246,448 106,957 192,781 241,501 4601-4106 Regular Overtime 7,251 3,000 729 1,500 3,000 4601-4111 Accrual Cash In 16,514 8,503 3,073 8,503 9,930 4601-4112 Part Time/Temporary 225,682 298,706 138,154 260,000 298,000 4601-4180 Retirement 61,490 46,188 30,397 48,456 41,481 4601-4185 Alternative Retirement System-Parttime 1,540 2,226 630 998 0 4601-4188 Employee Benefits 28,740 39,210 19,244 36,695 59,327 4601-4189 Medicare Benefits 6,716 4,290 3,725 5,609 3,643 4601-4190 Other Post Employment Benefits 21,180 21,419 12,495 21,419 21,917 (OPEB) Total Personal Services 560,906 669,990 315,404 575,961 678,799 4601-4200 Contract Services 4601-4201 Contract Serv/Private 24,851 56,734 21,944 56,000 52,000 4601-4221 Contract Rec Classes/Programs 289,043 231,000 174,837 231,000 245,000 Total Contract Services 313,894 287,734 196,781 287,000 297,000 4601-4300 Materials/Supplies/Other 4601-4302 Advertising 6,888 10,000 3,254 10,000 14,000 4601-4304 Telephone 4,343 5,000 2,210 5,000 5,000 4601-4305 Office Oper Supplies 13,315 13,000 7,569 13,000 13,000 4601-4308 Program Materials 23,715 20,525 8,534 20,525 20,525 4601-4309 Maintenance Materials 526 0 0 0 0 4601-4315 Membership 2,359 2,000 1,290 2,000 2,000 4601-4317 Conference/Training 8,149 17,000 384 2,000 15,500 4601-4328 Hermosa Senior Center Programs 1,703 6,000 4,410 6,000 6,000 4601-4390 Communications Equipment Chrgs 35,694 35,350 20,622 35,350 27,438 4601-4394 Building Maintenance Charges 35,235 35,235 20,552 35,235 35,235 4601-4395 Equip Replacement Charges 17,138 19,484 11,368 19,484 15,371 4601-4396 Insurance User Charges 56,824 79,674 46,480 79,674 91,190 Total Materials/Supplies/Other 205,889 243,268 126,673 228,268 245,259 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 136 2012-13 2013-14 2013-14 2013-14 2104-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4601 Community Resources 4601-5400 Equipment/Furniture 4601-5401 Equip-Less Than $1,000 0 1,000 0 1,000 0 Total Equipment/Furniture 0 1,000 0 1,000 0 Total Community Resources 1,080,689 1,201,992 638,858 1,092,229 1,221,058 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 137 FY 2015 Cost FY 2015 % 40,000$ 100% C Transportation for Recreation Activities $ 40,000 100 Category 1 Service Provided COMMUNITY RESOURCES DEPARTMENT RECREATION TRANSPORTATION SOURCE OF FUNDS: PROP A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Provides transportation for recreation activities including P.A.R.K. After School Program. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Recreation Transportation for Excursions, Including Youth Camp Field Trips $40,000 138 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3409 Recreation Transportation 3409-4200 Contract Services 3409-4201 Contract Serv/Private 29,771 40,000 17,099 40,000 40,000 Total Contract Services 29,771 40,000 17,099 40,000 40,000 Total Recreation Transportation 29,771 40,000 17,099 40,000 40,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 139 FY 2015 Cost FY 2015 % 6,000$ 100% D Shuttle Service $ 6,000 100 Category 1 Service Provided COMMUNITY RESOURCES SPECIAL EVENT SHUTTLE SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City provides shuttle service for local events to reduce congestion due to the large number of attendees. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Fiesta Shuttle $6,000 140 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3410 Special Event Shuttle 3410-4200 Contract Services 3410-4201 Contract Serv/Private 6,000 6,000 3,000 6,000 6,000 Total Contract Services 6,000 6,000 3,000 6,000 6,000 Total Special Event Shuttle 6,000 6,000 3,000 6,000 6,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 141 FY 2015 Cost FY 2015 % 41,400$ 100% D Shuttle Service $ 41,400 100 Category 1 Service Provided COMMUNITY RESOURCES AFTER SCHOOL PROGRAM SHUTTLE SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City provides shuttle service to the after school program provided by the Hermosa Beach School District. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private After School Program Shuttle $230 per day * 180 school days per year $41,400 142 2012-13 2013-14 2013-14 2013-14 2104-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3411 After School Program Shuttle 3411-4200 Contract Services 3411-4201 Contract Serv/Private 39,560 41,400 21,160 41,400 41,400 Total Contract Services 39,560 41,400 21,160 41,400 41,400 Total After School Program Shuttle 39,560 41,400 21,160 41,400 41,400 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 143 This page intentionally left blank 144 FINANCE 145 FY 2015 Cost FY 2015 % 833,602$ 100% A General Ledger/ Accounting $ 125,040 15 A Internal Controls $ 41,680 5 A Payroll $ 125,040 15 A Accounts Payable $ 125,040 15 A Accounts Receivable $ 25,008 3 A Financial Reporting/Audit $ 166,720 20 A Budget $ 166,720 20 B Support to Departments $ 41,680 5 D Rebates $ 8,336 1 D UUT Exemptions $ 8,336 1 Category 1 Service Provided FINANCE DEPARTMENT ADMINISTRATION DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Finance Administration division of the Finance Department maintains general ledger and accounting records for the City, manages internal controls process, payroll, accounts payable and accounts receivable. Finance Administration oversees grant reporting/auditing, collects and remits taxes and financial reports to County, State and Federal Agencies, as well as Comprehensive Annual Financial Statements (CAFR) and annual audit. The Department assists the City Manager with the annual operating and capital improvement budgets and provides support services to the operating departments. Finance Department also issues rebates for the Lighting/Landscaping District Assessment as well as utility tax exemptions for our senior residents. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Finance Director 0.85 0.85 Accounting Supervisor 1.00 1.00 Accountant 0.00 1.00 Administrative Assistant 0.85 0.85 Senior Account Clerk 3.00 2.00 TOTAL 5.70 5.70 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Independent Audit Services $20,800 Property Tax Audit Services 5,500 Sales Tax Audit Services 4,200 Mandated Costs Claims Fixed Fee 4,370 Mandated Costs New Claims Contingency 3,500 Ambulance Billing Services 30,000 Government Finance Officers Association Comprehensive Annual Financial Report (CAFR) Awards Application Fee 450 Overlapping Debt Statement (CAFR) 750 Office Machine Maintenance 150 Utility User Tax (UUT) Audit Legal Services 5,000 Utility User Tax (UUT) Audit Services 5,600 146 FINANCE DEPARTMENT ADMINISTRATION DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private California Society of Municipal Finance Officers (continued) (CSMFO) Budget Awards Application Fee 150 Express Mail Services 150 Audit Confirmation Fees/State & County 120 GFOA Budget Award filing fee 330 Total $81,070 147 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1202 Finance Administration 1202-4100 Personal Services 1202-4102 Regular Salaries 362,326 434,681 240,935 421,318 435,435 1202-4106 Regular Overtime 0 550 1,052 2,500 550 1202-4111 Accrual Cash In 28,983 35,874 22,520 35,874 41,348 1202-4180 Retirement 75,062 74,212 42,194 69,962 71,557 1202-4188 Employee Benefits 67,908 91,711 45,662 76,563 92,229 1202-4189 Medicare Benefits 3,590 4,429 2,639 4,497 4,440 1202-4190 Other Post Employment 37,884 41,769 23,387 41,769 42,836 Benefits (OPEB) Total Personal Services 575,753 683,226 378,389 652,483 688,395 1202-4200 Contract Services 1202-4201 Contract Serv/Private 148,703 120,850 51,035 122,964 81,070 Total Contract Services 148,703 120,850 51,035 122,964 81,070 1202-4300 Materials/Supplies/Other 1202-4304 Telephone 1,708 2,000 1,012 2,000 2,000 1202-4305 Office Oper Supplies 7,267 7,950 5,928 7,950 8,650 1202-4315 Membership 488 595 455 455 600 1202-4317 Conference/Training 10,159 6,125 3,046 3,046 7,860 1202-4390 Communications Equipment Chrgs 20,040 18,193 10,612 18,193 15,431 1202-4394 Building Maintenance Charges 2,113 2,113 1,232 2,113 2,113 1202-4396 Insurance User Charges 27,738 26,325 15,358 26,325 27,483 Total Materials/Supplies/Other 69,513 63,301 37,643 60,082 64,137 Total Finance Administration 793,969 867,377 467,067 835,529 833,602 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 148 This page intentionally left blank 149 FY 2015 Cost FY 2015 % 680,049$ 100% A Cashiering/ Incoming Revenue $ 224,416 33 A Parking Citations $ 170,012 25 A Business License $ 102,007 15 B Parking Permits $ 102,007 15 B Animal License $ 40,803 6 D Taxi Vouchers $ 13,601 2 D Bus Passes $ 13,601 2 D Cash Keys $ 13,601 2 Category 1 Service Provided FINANCE DEPARTMENT CASHIER DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This division of the Finance Department serves as the City’s Cashier for incoming revenue. The division is responsible for the sale and record keeping for business licenses, animal licenses, various parking permits (preferential resident permits, daily permits, contractor’s permits, temporary guest permits for the impacted beach area and driveway permits), taxi vouchers, bus passes and cash keys for use in the parking meters. Additionally, the division processes all parking citation payments and maintains the parking citation records. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Finance Director 0.15 0.15 Administrative Assistant 0.15 0.15 Citation Records Administrator 1.00 1.00 Account Clerk 4.00 4.00 TOTAL 5.30 5.30 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private MasterCard/Visa Service Charges $29,490 Office Machine Maintenance 106 PC Charge Software Renewal, Debit/Credit Card Processing 155 Duncan Gateway Charges for Parking Citation WEB and Integrated Voice Response (IVR) Fees 59,738 Merchant Fees/Internet and IVR Citation and Permit Payments 27,423 Merchant Fees/ WEB Parking Permits 3,945 Merchant Fees/Internet Payments for Business 2,351 Gateway Authorize.net Fees for Internet Payments 300 Total $123,508 150 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1204 Finance Cashier 1204-4100 Personal Services 1204-4102 Regular Salaries 248,078 301,206 153,490 268,870 295,499 1204-4106 Regular Overtime 2,722 8,000 1,019 8,000 3,120 1204-4111 Accrual Cash In 8,897 6,438 4,540 12,141 10,347 1204-4112 Part Time Temporary 14,274 43,560 20,901 28,935 0 1204-4180 Retirement 57,704 56,732 27,933 43,134 37,717 1204-4188 Employee Benefits 60,444 102,676 37,069 59,818 88,685 1204-4189 Medicare Benefits 2,486 3,520 1,705 2,918 2,707 1204-4190 Other Post Employment 25,752 31,752 18,522 31,752 22,688 Benefits (OPEB) Total Personal Services 420,357 553,884 265,179 455,568 460,763 1204-4200 Contract Services 1204-4201 Contract Serv/Private 110,107 119,326 59,804 118,825 123,508 Total Contract Services 110,107 119,326 59,804 118,825 123,508 1204-4300 Materials/Supplies/Other 1204-4304 Telephone 3,591 3,641 1,922 3,809 3,809 1204-4305 Office Operating Supplies 36,225 46,072 27,631 48,064 48,064 1204-4315 Membership 135 210 0 220 220 1204-4317 Conference/Training 5 2,975 0 1,360 3,189 1204-4390 Communications Equipment Chrgs 23,550 23,184 13,524 23,184 18,214 1204-4394 Building Maintenance Charges 1,828 1,828 1,064 1,826 1,826 1204-4396 Insurance User Charges 16,260 17,947 10,472 17,947 20,456 Total Materials/Supplies/Other 81,594 95,857 54,613 96,410 95,778 Total Finance Cashier 612,058 769,067 379,596 670,803 680,049 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 151 FY 2015 Cost FY 2015 % 3,300$ 100% B Sales $ 3,300 100 Category 1 Service Provided FINANCE DEPARTMENT CASHIER DIVISION – BUS PASS SUBSIDY SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Using Proposition A funds, the City subsidizes the sale of bus passes to Hermosa Beach resident. Passes are available to students, senior citizens, and disabled persons in the Cashier Division of the Finance Department. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4251 Contract Services, Government Bus Pass Subsidy $3,300 152 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3403 Bus Pass Subsidy 3403-4200 Contract Services 3403-4251 Contract Service/Govt 2,288 3,300 910 3,300 3,300 Total Contract Services 2,288 3,300 910 3,300 3,300 Total Bus Pass Subsidy 2,288 3,300 910 3,300 3,300 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 153 FY 2015 Cost FY 2015 % 21,310$ 100% A Administrative Fees $ 21,310 100 Category 1 Service Provided FINANCE DEPARTMENT BAYVIEW DRIVE ADMINISTRATIVE CHARGES LOWER PIER AVENUE ADMINISTRATIVE CHARGES MYRTLE AVENUE ADMINISTRATIVE CHARGES LOMA DRIVE ADMINISTRATIVE CHARGES & BEACH DRIVE ADMINISTRATIVE CHARGES SOURCE OF FUNDS: BAYVIEW DRIVE ASSESSMENT FUND LOWER PIER AVENUE REDEMPTION FUND MYRTLE AVENUE ASSESSMENT FUND LOMA DRIVE ASSESSMENT FUND & BEACH DRIVE ASSESSMENT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The fiscal agent agreements, in connection with the Lower Pier Avenue Improvement District, Myrtle Avenue Utility Undergrounding District (97-1), the Loma Drive Utility Undergrounding District (97-2), Bayview Drive Utility Undergrounding District (2004-2) and Beach Drive Utility Undergrounding District (2004-1) require that the City establish these accounts for the payment of all on-going fees and charges that arise in connection with the administration of the assessments. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION Bayview Drive District Administrative Charges 4201 Contract Services, Private Assessment Administration Fees $2,841 Lower Pier Avenue Administrative Charges 4201 Contract Services, Private Assessment Administration Fees $1,813 Myrtle Avenue Administrative Charges 4201 Contract Services, Private Assessment Administration Fees $6,760 Loma Drive Administrative Charges 4201 Contract Services, Private Assessment Administration Fees $7,621 Beach Drive District Administrative Charges 4201 Contract Services, Private Assessment Administration Fees $2,275 154 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 135 Bayview Dr Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 1,208 1,890 1,111 1,481 2,841 Total Contract Services 1,208 1,890 1,111 1,481 2,841 Total Administrative Charges 1,208 1,890 1,111 1,481 2,841 136 Lower Pier Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 1,091 1,725 972 1,666 1,813 Total Contract Services 1,091 1,725 972 1,666 1,813 Total Administrative Charges 1,091 1,725 972 1,666 1,813 137 Myrtle Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 5,080 8,625 4,983 8,542 6,760 Total Contract Services 5,080 8,625 4,983 8,542 6,760 Total Administrative Charges 5,080 8,625 4,983 8,542 6,760 138 Loma Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 5,204 7,750 5,198 8,911 7,621 Total Contract Services 5,204 7,750 5,198 8,911 7,621 Total Administrative Charges 5,204 7,750 5,198 8,911 7,621 139 Beach Dr Assmnt Dist Admin Exp Fund 1219 Administrative Charges 1219-4200 Contract Services 1219-4201 Contract Serv/Private 1,149 1,955 1,171 2,007 2,275 Total Contract Services 1,149 1,955 1,171 2,007 2,275 Total Administrative Charges 1,149 1,955 1,171 2,007 2,275 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 155 This page intentionally left blank 156 FIRE 157 FY 2015 Cost FY 2015 % 5,088,269$ 100% A Stabilize and Mitigate Emergency Situations $ 1,882,660 37 A Firefighter/Paramedic Training $ 865,006 17 B Community Risk Reduction $ 712,358 14 B Public Service/ Community Relations $ 610,592 12 B Special Events $ 457,944 9 A Equipment Maintenance $ 254,413 5 A Investigations $ 203,531 4 B Emergency Management $ 101,765 2 Category 1 Service Provided FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: As a community driven organization, the Hermosa Beach Fire Department is dedicated to providing protection of life, property, and the environment through community risk reduction, advanced medical services, and fire suppression. The Fire Department provides for protection from medical emergencies, fires, explosions, hazardous materials and natural disasters. The Fire Department conducts fire and life-safety inspections; enforces codes and ordinances; investigates fires and gathers and preserves evidence; apprehends and assists in the prosecution of arson; and provides public education. The Fire Department provides basic and advanced life support and transportation to local hospitals for victims of medical emergencies that range from basic life support to life-threatening illnesses and/or traumatic injuries. The Fire Department also administers the City’s Hazardous Material Plan and Emergency Preparedness Program. The Fire Department is a “Full-Service, All-Risk” fire protection and emergency services organization. By not subscribing to a specialized “one-person, one-job” or “single role” model and by training and equipping our personnel to perform numerous missions, the Hermosa Beach Fire Department provides the residents, business owners, and visitors of the City a value-added return on its investment. By consensus, the Fire Department has identified the following as core values and has established the expectation that all members shall live by them at all times: • Integrity: Doing the right thing while maintaining a high level of professionalism. • Courage: The instinctive state of mind and spirit where selfless acts derive. • Compassion: Customer service provided with empathy, understanding and the desire to help. • Community: Unity and like-mindedness with our community members. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 NON-SWORN POSITIONS Administrative Assistant 1.00 1.00 TOTAL 1.00 1.00 SWORN POSITIONS Fire Chief 1.00 1.00 Fire Captain 3.00 3.00 Fire Engineer 6.00 6.00 Firefighter/Paramedic 6.00 6.00 TOTAL 16.00 16.00 4112 PART-TIME/TEMPORARY Fire Inspector 0.00 1.00 Emergency Services Coordinator 0.00 1.00 TOTAL 0.00 2.00 Ambulance Operator/Intern 26.00 26.00 TOTAL 26.00 1 26.00 1 GRAND TOTAL 43.00 45.00 1This category is representative of total positions rather than total employees occupying the positions 158 Annual service fee for HBFD promotional exams - Captain and Engineer 8,500 Annual maintenance to Plymovent (air cleaning) System – HBFD Apparatus Bay 4,000 Administration of Respiratory Protection Program 7,200 Hazard Mitigation Plan Update 15,000 EKG/Defibrillator Maintenance 2,500 Shared Services Study 10,000 Total $89,361 4251 Contract Services, Government South Bay Regional Communications Dispatching $65,656 Area G Disaster Preparedness 4,950 Sprint “air card” charges for HBFD apparatus - Mobile Data Computers 2,558 Total $73,164 4350 Safety Gear Firefighter Safety Turnouts (10), includes Ambulance Operator (A/O) Program $17,000 Repairs/Modifications to Turnout Safety Equipment 3,400 Replacement Firefighter Safety Turnout Boots (10), includes AO/FI Program 2,600 Firefighter safety helmets (7), includes A/O Program 1,800 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET . OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Uninterrupted Power Source Systems Maintenance $2,000 Annual Mask Fit Test (Respiratory Protection Program) 1,800 Fire Information Support Services 7,000 Office Machine Maintenance 260 Annual Ladder Testing 2,000 Emergency Reverse Calling Contract (Nixle) 8,700 Opticom Annual Maintenance 3,000 Zoll E Series ECG Monitors Extended Warranty 6,151 Testing of Electrical Sticks (“Hot Sticks”) 2,000 Service to Fire Department’s Small Tools/Machines 1,000 Lexipol Training for Policy Manual Development 4,250 Annual Service to Compressor 900 Service to Fire Department’s Kitchen Refrigerator 1,000 SCBA Harness Flow testing 1,100 Compressor and ASME Bottle, annual testing and Service 1,000 159 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) 4350 Safety Gear (continued) Replacement Firefighter Brush/Strike Team Gear (9) 3,600 Replacement of safety helmet accountability Fronts 450 Structural firefighting gloves (15) 900 Safety eye protection glasses 1,000 Firefighter Wildland gloves (8) 340 5 year Hydro Testing for 74 SCBA Bottles 1,875 Replacement Wildland Firefighting Boots (7) 1,800 Blauer 9970-1 SuperShell Hi-vis Jackets (15) 6,900 Firefighter Level-4 Cut Protection Extrication/ Utility Gloves (15) 730 Replacement of expired Kevlar Ballistic Vests 950 Fire/Arson Investigator Polo Shirts to fit over Kevlar (4) 300 Ammunition 400 Total $44,045 5401 Equipment – Less Than $1,000 Internal Loud Speakers (Westnet System) $1,000 Forcible Entry Prop building materials 600 Radio Mounts for new engine 250 Domestic Water Key (Turnoff Tool) Replacement 500 Tool Box for new engine 160 Double Male Fittings 400 Gated Wye Valve (2) 720 G-Force 75PSI Nozzle (2) 990 Double Female Fittings (2) 400 Reducer Fittings/Increaser (2) 400 Siamese Appliance 500 Liquid Smoke for Generator (case) 160 Case of Nails 100 5 Year Warranty for Camera 140 Laser Measuring Device 500 SmartDraw Floor Plan Software 500 SmartDraw Software Training 250 Additional “No Fireworks Permitted” Banner 900 Helmet Storage NFPA 1901 – New Pierce 200 Roof Ladder - NFPA 1901- New Pierce 300 Folding Ladder - NFPA 1901 – New Pierce 300 Pike Poles (2) – NFPA 1901 – New Pierce 250 Breakaway Flat (2), replace existing on R11, A12 900 Nonin 8500 Pulse Oximeter – PEDS bag, E12 610 Ventilation Training prop Lumber 1,500 Numbers and magnetic helmet identifiers 100 Replacement Chains for Chainsaws 830 Absorbent for traffic accident spills (Haz-Orb) 500 Reciprocating Saw Replacement Battery 125 Replacement batteries (DeWalt) for power tools 160 Total $14,245 160 FIRE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) 5402 Equipment – More Than $1,000 Pelican 9460 Remote area lighting System $1,800 EZ IO Needles 1,200 Total $3,000 161 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 2201 Fire 2201-4100 Personal Services 2201-4102 Regular Salaries 1,722,222 1,872,785 1,001,584 1,756,767 1,868,380 2201-4106 Regular Overtime 287,421 473,210 265,621 460,000 315,550 2201-4108 FLSA Overtime 166,748 193,804 118,584 193,804 172,800 2201-4111 Accrual Cash In 200,272 258,453 85,556 258,453 274,970 2201-4112 Part Time/Temporary 76,640 127,500 40,160 127,500 52,947 2201-4119 Fitness Incentive 4,700 5,600 2,500 5,600 5,600 2201-4180 Retirement 849,972 841,941 473,492 801,953 801,843 2201-4185 Alternative Retirement System-Parttime 1,243 1,206 452 747 3,309 2201-4187 Uniform Allowance 9,400 10,200 5,075 8,900 9,600 2201-4188 Employee Benefits 194,851 218,504 105,127 192,193 218,584 2201-4189 Medicare Benefits 31,938 24,554 20,009 32,043 26,242 2201-4190 Other Post Employment Benefits 105,336 118,638 69,209 118,638 114,193 (OPEB) Total Personal Services 3,650,743 4,146,395 2,187,369 3,956,598 3,864,018 2201-4200 Contract Services 2201-4201 Contract Serv/Private 49,321 112,469 12,135 112,469 89,361 2201-4251 Contract Service/Govt 81,779 151,625 59,944 151,625 73,164 Total Contract Services 131,100 264,094 72,079 264,094 162,525 2201-4300 Materials/Supplies/Other 2201-4304 Telephone 16,789 17,768 8,577 17,768 17,768 2201-4305 Office Oper Supplies 9,019 16,484 4,467 16,484 16,484 2201-4309 Maintenance Materials 33,685 36,907 14,959 36,907 36,907 2201-4314 Uniforms 4,693 2,475 601 2,475 2,475 2201-4315 Membership 4,111 4,710 2,765 4,710 4,885 2201-4317 Conference/Training 51,150 55,800 18,900 55,800 64,500 2201-4350 Safety Gear 22,233 38,917 4,913 38,917 44,045 2201-4390 Communications Equipment Chrgs 40,291 39,896 23,325 39,896 31,951 2201-4394 Building Maintenance Charges 4,325 4,325 2,520 4,325 4,325 2201-4395 Equip Replacement Charges 226,502 244,888 142,849 244,888 213,237 2201-4396 Insurance User Charges 488,710 587,760 342,860 587,760 607,904 Total Materials/Supplies/Other 901,508 1,049,930 566,736 1,049,930 1,044,481 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 162 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 2201 Fire 2201-5400 Equipment/Furniture 2201-5401 Equip-Less Than $1,000 16,498 19,850 3,584 19,850 14,245 2201-5402 Equip-More Than $1,000 4,245 23,820 6,121 23,820 3,000 2201-5405 Equipment more than $5,000 32,252 83,959 2,889 83,959 0 Total Equipment/Furniture 52,995 127,629 12,594 127,629 17,245 Total Fire 4,736,346 5,588,048 2,838,778 5,398,251 5,088,269 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 163 This page intentionally left blank 164 HUMAN RESOURCES 165 FY 2015 Cost FY 2015 % 472,460$ 100% A Recruitment $ 47,246 10 A Candidate Selection $ 23,623 5 A Training $ 47,246 10 A Salary and Benefits Program $ 23,623 5 A Labor Contracts $ 141,738 30 A Risk Management $ 141,738 30 B Strategic Goals/Objectives $ 23,623 5 A Liaises to Civil Service Board $ 23,623 5 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Human Resources Department provides a full range of “hire through retire” services with a dedicated focus on recruitment, selection, training and retaining high quality personnel. The Department also manages a comprehensive City-wide employee salary and benefits program, along with labor relations and associated contracts; oversees all aspects of the City’s comprehensive risk management program (including liability claims, workers’ compensation, contract management and mandated reporting; and assists in moving the organization forward through achievement of strategic goals and objectives. The Assistant to the City Manager serves as staff liaison to the Civil Service Board and serves as the City’s Risk Manager. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Assistant to the City Manager 0.25 0.25 Personnel Assistant 0.50 0.50 TOTAL 0.75 0.75 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Legal Services $150,000 Special Investigations 50,000 Automated Benefits Information Systems Admin Benefits Connect 6,500 Recruitment Advertising 10,000 Oral Boards 1,000 Written Exams 4,000 Background Checks 5,000 Employee Service Pins 1,800 Employee Recognition Dinner 6,000 OPEB Actuarial Services 12,000 Total $246,300 166 HUMAN RESOURCES DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4251 Contract Services, Government Employee Appeals $10,000 Applicant Fingerprinting 1,000 $11,000 167 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1203 Human Resources 1203-4100 Personal Services 1203-4102 Regular Salaries 51,103 76,501 50,732 79,740 77,344 1203-4111 Accrual Cash In 6,069 412 172 412 2,826 1203-4180 Retirement 10,517 10,458 6,529 10,795 10,135 1203-4188 Employee Benefits 10,019 14,725 11,389 14,725 74,559 1203-4189 Medicare Benefits 828 993 680 1,103 1,046 1203-4190 Other Post Employment 11,292 11,885 6,930 11,885 7,408 Benefits (OPEB) Total Personal Services 89,828 114,974 76,432 118,660 173,318 1203-4200 Contract Services 1203-4201 Contract Serv/Private 222,496 243,591 144,124 239,000 246,300 1203-4251 Contract Service/Govt 2,916 11,000 1,667 2,000 11,000 Total Contract Services 225,412 254,591 145,791 241,000 257,300 1203-4300 Materials/Supplies/Other 1203-4304 Telephone 1,413 1,500 763 1,500 1,500 1203-4305 Office Oper Supplies 3,493 3,000 4,908 6,000 3,000 1203-4315 Membership 500 1,075 330 1,075 1,075 1203-4317 Conference/Training 6,599 13,000 3,213 8,000 13,500 1203-4320 Medical Exams 16,605 12,000 17,483 20,000 12,000 1203-4390 Communications Equipment Chrgs 6,973 6,858 4,004 6,858 5,388 1203-4394 Building Maintenance Charges 612 612 357 612 612 1203-4396 Insurance User Charges 11,285 5,680 3,311 5,680 4,767 Total Materials/Supplies/Other 47,480 43,725 34,369 49,725 41,842 Total Human Resources 362,720 413,290 256,592 409,385 472,460 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 168 This page intentionally left blank 169 FY 2015 Cost FY 2015 % 69,026$ 100% A Purchasing/Maintaining Required Coverage $ 55,221 80 A Claim Management $ 13,805 20 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT AUTO/PROPERTY/BONDS SOURCE OF FUNDS: INSURANCE FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This account reflects premium charges for the purchase of the City’s insurance coverage for (1) all high-value vehicles, (2) property, and (3) required public officials bonds as specified in the Municipal Code. There are no salaries charged to this account. The City’s Risk Manager is responsible for purchasing and maintaining the required coverage (A). Division costs are allocated to other departments by way of the Insurance User Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Property Insurance Premium, $47,212 Auto Physical Damage (Includes Comprehensive and Collision Coverage for All High Value Vehicles) 10,992 Bond Premiums Master Faithful performance bond (crime program) 822 Total $59,026 4324 Claims/Settlements Claims and Settlement Expenses $10,000 170 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 705 Insurance Fund 1210 Auto/Property/Bonds 1210-4200 Contract Services 1210-4201 Contract Serv/Private 34,074 58,338 56,955 56,955 59,026 Total Contract Services 34,074 58,338 56,955 56,955 59,026 1210-4300 Materials/Supplies/Other 1210-4324 Claims/Settlements 0 10,000 0 0 10,000 Total Materials/Supplies/Other 0 10,000 0 0 10,000 Total Auto/Property/Bonds 34,074 68,338 56,955 56,955 69,026 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 171 FY 2015 Cost FY 2015 % 3,600$ 100% C Program Administration $ 3,600 100 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT AIR QUALITY MANAGEMENT DISTRICT (AQMD) EMISSION CONTROL PROGRAM SOURCE OF FUNDS: AB 2766 AIR QUALITY DEVELOPMENT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Funds received from AB 2766/AQMD Emission Control Bill are deposited in the Air Quality Development Fund since they require separate accounting. Programs that reduce mobile source emissions are eligible for funding from these monies. The HR Department administers a ride-sharing incentive program towards the goal of attaining the Council’s objective of carbon neutrality. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4327 AQMD Incentives Employee Incentives for Participation in Program (Ride-share, Walking, Bicycling) $3,600 172 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 152 Air Quality Mgmt Dist Fund 3701 Emission Control 3701-4300 Materials/Supplies/Other 3701-4327 AQMD Incentives 240 3,600 750 2,000 3,600 Total Materials/Supplies/Other 240 3,600 750 2,000 3,600 3701-5400 Equipment/Furniture 3701-5403 Vehicles 23,677 76,670 80,223 115,889 0 Total Equipment/Furniture 23,677 76,670 80,223 115,889 0 Total Emission Control 23,917 80,270 80,973 117,889 3,600 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2013-14 BUDGET 173 FY 2015 Cost FY 2015 % 89,747$ 100% B Receptionist/Secretarial Support Services $ 89,747 100 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT GENERAL APPROPRIATIONS SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: General Appropriations provides secretarial support services for all City departments (B). Purchases of central stores office supplies are made from this account; charges are then made to individual departments as use occurs. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Secretary 1.00 1.00 TOTAL 1.00 1.00 OBJECT CODE EXPLANATIONS OBJEC CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Office Equipment Maintenance Agreement $17 174 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 1208 General Appropriations 1208-4100 Personal Services 1208-4102 Regular Salaries 43,751 50,073 35,777 50,684 52,602 1208-4111 Accrual Cash In 1,237 804 121 300 1,497 1208-4180 Retirement 5,867 5,251 3,752 5,952 4,437 1208-4188 Employee Benefits 15,116 20,297 10,868 19,099 21,063 1208-4189 Medicare Benefits 634 726 521 825 763 1208-4190 Other Post Employment 5,304 5,467 3,192 5,467 5,997 Benefits (OPEB) Total Personal Services 71,909 82,618 54,231 82,327 86,359 1208-4200 Contract Services 1208-4201 Contract Serv/Private 5,701 17 15 17 17 Total Contract Services 5,701 17 15 17 17 1208-4300 Materials/Supplies/Other 1208-4304 Telephone 125 115 68 115 115 1208-4305 Office Oper Supplies 6,402-13,176-7,915-13,176-13,649- 1208-4390 Communications Equipment Chrgs 16,620 16,557 9,660 16,557 13,241 1208-4394 Building Maintenance Charges 306 306 175 306 306 1208-4396 Insurance User Charges 3,698 1,473 861 1,473 3,358 Total Materials/Supplies/Other 14,347 5,275 2,849 5,275 3,371 Total General Appropriations 91,957 87,910 57,095 87,619 89,747 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 175 FY 2015 Cost FY 2015 % 1,224,057$ 100% A Managing Claims $ 244,811 20 A Administration of Claims Contract $ 489,623 40 A Litigation Management $ 244,811 20 A Safety Program $ 244,811 20 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT LIABILITY INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Liability Insurance account reflects charges for the purchase and maintenance of the City’s liability insurance and associated expenses. The Risk Manager is responsible for managing liability claims, administration of the City’s claims administration contract, litigation management, and the City-wide safety program. Division costs are allocated to other departments by way of the Insurance User Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Assistant to the City Manager 0.125 0.125 Personnel Assistant 0.250 0.250 TOTAL 0.375 0.375 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Claims Administration Contract $15,600 Independent Cities Risk Management Authority (ICRMA) Liability Insurance Premium 499,308 Public Relations Services 60,000 Total $574,908 4324 Claims/Settlements Claims and Settlement Expenses $600,000 The City carries excess liability insurance and maintains a Self-Insured Retention (S.I.R.) level of $250,000. 176 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 705 Insurance Fund 1209 Liability Insurance 1209-4100 Personal Services 1209-4102 Regular Salaries 25,551 33,251 19,883 33,299 33,624 1209-4111 Accrual Cash In 3,880 447 86 447 1,891 1209-4180 Retirement 5,259 5,228 3,101 5,234 5,068 1209-4188 Employee Benefits 5,446 7,376 4,084 7,079 7,483 1209-4189 Medicare Benefits 414 496 311 518 523 Total Personal Services 40,550 46,798 27,465 46,577 48,589 1209-4200 Contract Services 1209-4201 Contract Serv/Private 514,997 607,592 460,140 500,000 574,908 Total Contract Services 514,997 607,592 460,140 500,000 574,908 1209-4300 Materials/Supplies/Other 1209-4305 Office Oper Supplies 56 200 30 200 200 1209-4315 Membership 0 360 0 0 360 1209-4324 Claims/Settlements 259,215 600,000 168,437 200,000 600,000 Total Materials/Supplies/Other 259,271 600,560 168,467 200,200 600,560 Total Liability Insurance 814,818 1,254,950 656,072 746,777 1,224,057 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 177 FY 2015 Cost FY 2015 % 10,000$ 100% B Claims Review/Appeals $ 10,000 100 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT UNEMPLOYMENT INSURANCE SOURCE OF FUNDS: INSURANCE FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Unemployment Insurance account funds unemployment insurance benefits paid to eligible claimants. The Risk Manager is responsible for claims review and appeals of claims. The City is charged for the actual amount of unemployment insurance benefits paid to eligible ex-employees (Individual Reimbursement Account Method). Division costs are allocated to other departments by way of the Insurance User Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4186 Unemployment Benefits Unemployment Insurance Benefits Paid to Eligible Claimants $10,000 178 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 705 Insurance Fund 1215 Unemployment 1215-4100 Personal Services 1215-4186 Unemployment Claims 7,303 10,000 8,816 20,000 10,000 Total Personal Services 7,303 10,000 8,816 20,000 10,000 Total Unemployment 7,303 10,000 8,816 20,000 10,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 179 FY 2015 Cost FY 2015 % 1,470,612$ 100% A Contract Administration - Third Party Claims $ 588,245 40 A Coordination of Medical Management $ 441,184 30 A Return-to-Work Plans $ 147,061 10 A ADA Accommodations $ 147,061 10 A Legal Defense $ 147,061 10 Category 1 Service Provided HUMAN RESOURCES DEPARTMENT WORKERS’ COMPENSATION SOURCE OF FUNDS: INSURANCE FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Costs associated with industrial injuries and the purchase of excess workers’ compensation insurance are charged to this account. The Risk Manager administers the contract for third party claims administration and coordinates medical management and legal defense. Division costs are allocated to other departments by way of the Insurance User Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Assistant to the City Manager 0.125 0.125 Personnel Assistant 0.250 0.250 TOTAL 0.375 0.375 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Claims Administration $49,400 Excess Insurance Premiums 171,686 Total $221,086 4324 Claims/Settlements Claims and Settlement Expenses $1,200,000 The City carries Excess Workers’ Compensation Insurance above a Self-Insured Retention (S.I.R.) level of $500,000. 180 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 705 Insurance Fund 1217 Workers' Compensation 1217-4100 Personal Services 1217-4102 Regular Salaries 25,551 33,251 19,883 33,299 33,624 1217-4111 Accrual Cash In 3,880 302 86 302 1,728 1217-4180 Retirement 5,259 5,229 3,101 5,234 5,068 1217-4188 Employee Benefits 5,446 7,377 4,084 7,079 7,483 1217-4189 Medicare Benefits 414 497 311 518 523 Total Personal Services 40,550 46,656 27,465 46,432 48,426 1217-4200 Contract Services 1217-4201 Contract Serv/Private 173,302 183,546 197,928 210,278 221,086 Total Contract Services 173,302 183,546 197,928 210,278 221,086 1217-4300 Materials/Supplies/Other 1217-4305 Office Oper Supplies 26 100 7 7 100 1217-4317 Conference/Training 0 1,000 0 0 1,000 1217-4324 Claims/Settlements 836,847 1,200,000 454,851 700,000 1,200,000 Total Materials/Supplies/Other 836,873 1,201,100 454,858 700,007 1,201,100 Total Workers' Compensation 1,050,725 1,431,302 680,251 956,717 1,470,612 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 181 This page intentionally left blank 182 POLICE 183 FY 2015 Cost FY 2015 % 11,747,641$ 100% A Calls for Service $ 2,936,910 25 A Patrol $ 2,936,910 25 A Police Officer Training $ 469,906 4 A Investigation $ 822,335 7 A Case Preparation $ 587,382 5 A Vehicle Collisions $ 587,382 5 B Analysis of Criminal Activity $ 469,906 4 B Evidence - Collection/Processing/ Storage $ 352,429 3 A Criminal and Civil Reports $ 587,382 5 C Security for Special Events $ 352,429 3 D Victim Advocacy $ 234,953 2 A Record Retention $ 822,335 7 C Public Education Programs $ 234,953 2 D Support Neighborhood Watch Programs $ 352,429 3 Service ProvidedCategory 1 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Police Department is responsible for preserving the peace, preventing crime and disorder by protecting life and property and the personal safety within the community through the enforcement of state laws and city ordinances. The Police Department responds to calls for service, patrols the community, trains police officers, provides thorough investigative follow-up on crimes against persons and major property crimes in an attempt to successfully identify and prosecute violators, prepares cases for prosecution, investigates vehicle collisions, analyzes crime and criminal activities, collects, processes and stores evidence, prepares criminal and civil reports, provides security for special events, provides victim advocacy, maintains records, public records and training records, provides public education programs, and supports Neighborhood Watch programs. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 NON-SWORN POSITIONS Crime and Intelligence Analyst 0.00 1.00 Administrative Assistant 2.00 2.00 Police Service Officer Supervisor 2.00 2.00 Police Service Officer 8.00 8.00 Court Liaison Officer 0.00 0.00 TOTAL 12.00 13.00 SWORN POSITIONS Police Chief 1.00 1.00 Police Captain 1.00 1.00 Police Lieutenant 1.00 1.00 Police Sergeant 8.00 8.00 Police Officer 25.00 25.00 TOTAL 36.00 36.00 4112 PART-TIME/TEMPORARY Crime and Intelligence Analyst (full-time, temporary) 1.00 0.00 Reserve Officer 7.00 7.00 TOTAL 8.00 7.00 GRAND TOTAL 56.00 56.00 184 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Uninterrupted Power Source Systems Maintenance $3,110 Office Machine Maintenance 810 Medical Services-Sexual Assault Response Team (SART) 11,000 Statewide Prisoner Transportation 2,000 Range Training and Equipment 18,400 Medical Waste Disposal 796 Time Warner Cable 500 Accurint /LexisNexis Services (Information for Detectives) 600 Digital Recorder Management Service Agreement 1,200 Private Security for Summer Concerts 5,000 South Bay Youth Project 4,000 Project Touch 4,000 Employee I.D. Cards 200 Background Investigations and Polygraphs 12,000 Volunteers in Policing (VIP) Program – Citizens’ Patrol 3,000 Annual Gas Mask Fit Test 980 Crystal Reports/Tiburon Reporting System Support 1,020 Neighborhood Watch 5,000 Identi Kit Annual License Renewal/Updates 540 Emergency Response (Biohazard waste removal from jail area) 2,750 Commission on Accreditation for Law Enforcement Agencies (CALEA), Continuation Fees and Electronic Standards subscription 4,215 CalOlympic Safety/Workforce Safety Respiratory Protection 9,240 Emergency Response (Biohazard waste removal from street scenes) 1,300 Additional Background Investigations and Polygraphs 5,000 Total $96,661 4251 Contract Services, Government South Bay Regional Communications Center, Police Dispatch $525,248 Fingerprint/Motor Vehicle/Booking Fees 4,000 Records Management System (RMS) 29,324 Special Event Security, 4th of July 60,498 Special Event Security, July 5th 11,279 185 POLICE DEPARTMENT SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS (Continued) OBJECT CODES ACCOUNT TITLE EXPLANATION 4251 Contract Services, Government Special Event Security, July 6th 11,279 (continued) Total $641,628 5401 Equipment less than $1,000 Desktop Computers (3) for new positions $1,800 Desk Phones and Data Ports for new positions 800 Total $2,600 5402 Equipment more than $1,000 Desk/Workstations (3) for new positions $4,400 186 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 2101 Police 2101-4100 Personal Services 2101-4102 Regular Salaries 3,336,157 4,068,110 2,034,199 3,635,892 4,130,629 2101-4105 Special Duty Pay 70,517 74,976 37,017 63,469 63,504 2101-4106 Regular Overtime 304,797 315,285 198,084 340,000 315,285 2101-4111 Accrual Cash In 672,195 729,937 335,332 729,937 890,198 2101-4112 Part Time Temporary 3,457 35,837 759 1,012 0 2101-4117 Shift Differential 5,663 6,500 3,306 6,500 6,000 2101-4118 Training Officer 7,880 8,500 2,844 8,500 7,000 2101-4180 Retirement 2,017,220 2,088,042 1,128,750 1,946,980 2,085,459 2101-4185 Alternative Retirement System-Parttime 54 300 0 0 0 2101-4187 Uniform Allowance 27,702 32,024 16,229 27,758 27,624 2101-4188 Employee Benefits 603,966 829,212 369,667 667,589 879,590 2101-4189 Medicare Benefits 61,887 57,866 37,885 64,585 58,200 2101-4190 Other Post Employment 393,084 411,229 239,883 411,229 386,081 Benefits (OPEB) Total Personal Services 7,504,579 8,657,818 4,403,955 7,903,451 8,849,570 2101-4200 Contract Services 2101-4201 Contract Serv/Private 72,162 108,809 67,651 108,809 96,661 2101-4251 Contract Service/Govt 547,463 600,348 444,285 600,348 641,628 Total Contract Services 619,625 709,157 511,936 709,157 738,289 2101-4300 Materials/Supplies/Other 2101-4304 Telephone 54,134 51,000 27,160 51,000 51,000 2101-4305 Office Oper Supplies 32,349 40,929 26,438 48,438 55,000 2101-4306 Prisoner Maintenance 9,438 13,000 7,738 13,000 13,000 2101-4307 Radio Maintenance 1,300 2,500 0 2,500 3,000 2101-4309 Maintenance Materials 4,671 3,500 430 6,500 6,500 2101-4312 Travel Expense , POST 8,405 15,000 4,259 15,000 15,000 2101-4313 Travel Expense, STC 2,441 7,162 937 7,162 7,162 2101-4314 Uniforms 11,598 19,100 5,989 19,100 20,600 2101-4315 Membership 2,260 3,559 1,835 3,559 3,749 2101-4317 Conference/Training 37,483 52,086 25,872 52,086 43,496 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 187 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 2101 Police 2101-4350 Safety Gear 5,749 13,358 0 13,358 0 2101-4390 Communications Equipment Chrgs 305,991 304,939 177,884 304,939 254,864 2101-4394 Building Maintenance Charges 6,925 6,925 4,039 6,925 6,925 2101-4395 Equip Replacement Charges 324,899 358,125 208,908 358,125 342,628 2101-4396 Insurance User Charges 1,181,347 1,168,403 681,569 1,168,403 1,329,858 Total Materials/Supplies/Other 1,988,990 2,059,586 1,173,058 2,070,095 2,152,782 2101-5400 Equipment/Furniture 2101-5401 Equip-Less Than $1,000 0 3,053 2,316 3,053 2,600 2101-5402 Equip-More Than $1,000 0 3,000 0 3,000 4,400 Total Equipment/Furniture 0 6,053 2,316 6,053 7,000 Total Police 10,113,194 11,432,614 6,091,265 10,688,756 11,747,641 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 188 This page intentionally left blank 189 FY 2015 Cost FY 2015 % 23,681$ 100% A Municipal Police Services $ 23,681 100 Category 1 Service Provided POLICE DEPARTMENT C.O.P.S. PROGRAM SOURCE OF FUNDS: SUPPLEMENTAL LAW ENFORCEMENT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Citizen’s Option for Public Safety (COPS) program, established by the state legislature in fiscal year 1996-97, provides funding for local agencies for the purpose of ensuring public safety. Funds must be used for front line municipal police services and must supplement and not supplant existing funding. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private CrimeReports.com Annual License Renewal $5,836 Bluecheck Device Data Service (Traffic, Watch Commander, Patrol) 1,620 Visual Statements (SmartRoads Diagramming/ Surveying Program, Annual Maintenance 555 WeTip Annual Subscription Renewal 1,000 IA Pro Annual Maintenance Agreement 1,200 American Micro Imaging Service Agreement (Laserfische) 5,466 Sprint Modems for MDC’s in patrol vehicles 4,656 Power Document Management System - License and installation 3,348 Total $23,681 190 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 153 Supp Law Enf Serv Fund (SLESF) 2106 C.O.P.S. Program 2106-4200 Contract Services 2106-4201 Contract Serv/Private 40,144 98,029 49,993 98,029 23,681 Total Contract Services 40,144 98,029 49,993 98,029 23,681 2106-5400 Equipment/Furniture 2106-5402 Equip-More Than $1,000 16,244 1,561 1,607 1,607 0 2106-5405 Equipment more than $5,000 73,740 170,870 0 170,870 0 Total Equipment/Furniture 89,984 172,431 1,607 172,477 0 Total C.O.P.S. Program 130,128 270,460 51,600 270,506 23,681 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 191 FY 2015 Cost FY 2015 % 2,211,451$ 100% A Enforcement Activitie - CA and City MC Violations/ Citations, Impounding Vehicles $ 1,835,504 83 A Responding to Complaints and Directing Traffic $ 243,260 11 A Meter Maintenance $ 22,115 1 C Animal Control $ 88,458 4 A Proactive Patrols $ 22,115 1 Category 1 Service Provided POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Community Services Division is responsible for the enforcement of Municipal and California Vehicle Codes, patrolling the city to locate violations, issuing citations to violators, marking vehicles in timed zones, advanced enforcement on street sweeper routes including towing vehicles to facilitate sweeper access, PCH commuter lane enforcement including towing vehicles to allow lane access, responding to traffic hazard complaints, servicing parking complaints, assisting in directing traffic, operational maintenance of parking meters, servicing animal problems throughout the City, responding to complaints, caring for injured animals, patrolling for potential problems (i.e. prevent animal nuisance), and enforcement of Municipal and State laws. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 NON SWORN POSITIONS Community Services Division Manager 0.00 1.00 Administrative Services Coordinator 1.00 1.00 Community Services Field Supervisor 2.00 2.00 Community Services Officer 10.00 10.00 Parking Meter Maintenance Technician 1.00 1.00 TOTAL 14.00 15.00 SWORN POSITIONS Police Lieutenant 1.00 1.00 TOTAL 1.00 1.00 4112 PART-TIME/TEMPORARY Hearing Officer 0.101 0.101 Seasonal Community Services Officers 1.421 0.421 TOTAL 1.52 0.52 GRAND TOTAL 15.52 16.52 1 Represents the full-time equivalency for these positions. 192 POLICE DEPARTMENT COMMUNITY SERVICES DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Animal Disposal $3,828 Emergency Veterinary Service, After Hours 600 Vector Control - Bee Removal 2,000 Animal Hospital Emergency Veterinary Service 875 Office Machine Maintenance 200 Refunds of Towing Expenses 1,200 Merchant Fees – Lot B, Pay-by-Space Meters 36,154 Wireless Fees – Citation Writers 8,160 Meter Deposit Bags 2,808 Wireless Fees – Pier Avenue Meters 12,852 Wireless Fees – Lot B Pay-by-Space Meters 564 PayPal Fees – Lot B, Pay-by-Space Meters 11,513 Total $80,754 4251 Contract Services, Government Los Angeles County Animal Shelter Costs $4,500 South Bay Regional Communications Center, Dispatch Services 65,656 Total $70,156 5401 Equipment Less Than $1,000 Replacement Traps, Animal Control Net, Leashes $250 Replacement Break Room Chairs (6) 750 Window Air Conditioner for Base 3 1,200 $2,200 193 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 3302 Community Services 3302-4100 Personal Services 3302-4102 Regular Salaries 765,179 833,142 495,968 862,917 975,455 3302-4106 Regular Overtime 17,204 30,000 9,049 30,000 30,000 3302-4111 Accrual Cash In 56,801 50,839 45,409 50,839 64,784 3302-4112 Part Time Temporary 19,129 80,175 8,117 27,849 0 3302-4117 Shift Differential 5,942 5,300 4,301 7,373 7,525 3302-4118 Field Training Officer 340 600 0 600 600 3302-4180 Retirement 229,366 218,622 126,425 217,228 239,709 3302-4185 Alternative Retirement System-Parttime 228 264 142 189 0 3302-4187 Uniform Allowance 5,180 5,400 3,510 6,160 6,360 3302-4188 Employee Benefits 194,583 225,907 123,480 219,871 268,065 3302-4189 Medicare Benefits 11,551 12,221 7,689 12,798 13,468 3302-4190 Other Post Employment Benefits 87,336 90,040 52,521 90,040 94,818 (OPEB) Total Personal Services 1,392,839 1,552,510 876,611 1,525,864 1,700,784 3302-4200 Contract Services 3302-4201 Contract Serv/Private 39,857 53,998 39,305 53,998 80,754 3302-4251 Contract Services/Govt 65,196 69,442 49,774 69,442 70,156 Total Contract Services 105,053 123,440 89,079 123,440 150,910 3302-4300 Materials/Supplies/Other 3302-4304 Telephone 4,415 3,500 2,670 3,500 3,500 3302-4305 Office Operating Supplies 12,132 16,500 10,863 16,500 18,000 3302-4307 Radio Maintenance 822 1,000 393 678 1,000 3302-4309 Maintenance Materials 7,800 14,800 4,050 20,007 20,000 3302-4314 Uniforms 998 5,000 1,428 4,000 3,500 3302-4315 Membership 675 405 0 405 405 3302-4317 Conference/Training 277 1,918 0 1,918 5,889 3302-4390 Communications Equipment Chrgs 78,081 76,784 44,793 76,784 62,299 3302-4394 Building Maintenance Charges 7,088 7,088 4,137 7,088 7,088 3302-4395 Equip Replacement Chrgs 87,745 97,659 56,966 97,659 83,397 3302-4396 Insurance User Charges 183,902 219,992 128,331 219,992 152,479 Total Materials/Supplies/Other 383,935 444,646 253,631 448,531 357,557 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 194 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 3302-5400 Equipment/Furniture 3302-5401 Equip-Less Than $1,000 127 29,273 1,555 29,273 2,200 Total Equipment/Furniture 127 29,273 1,555 29,273 2,200 Total Community Services 1,881,954 2,149,869 1,220,876 2,127,108 2,211,451 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 195 FY 2015 Cost FY 2015 % 98,982$ 100% B Pedestrian Safety $ 98,982 100 Category 1 Service Provided POLICE DEPARTMENT COMMUNITY SERVICES DIVISION – CROSSING GUARD PROGRAM SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Crossing Guard Program, administered by the Community Services Division, is responsible for the administration of the contract that provides crossing guard services to the children of Hermosa Beach to ensure pedestrian safety. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Crossing Guard Service Contract $98,982 196 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 2102 Crossing Guard 2102-4200 Contract Services 2102-4201 Contract Serv/Private 77,584 88,909 28,452 88,909 98,982 Total Contract Services 77,584 88,909 28,452 88,909 98,982 Total Crossing Guard 77,584 88,909 28,452 88,909 98,982 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 197 FY 2015 Cost FY 2015 % 69,000$ 100% C Sale of Taxi Vouchers $ 69,000 100 Category 1 Service Provided POLICE DEPARTMENT DIAL-A-TAXI PROGRAM SOURCE OF FUNDS: PROPOSITION A FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Dial-a-Taxi Program provides service to seniors and disabled residents of Hermosa Beach and Redondo Beach. Eligible residents purchase taxi vouchers that are good for one-way trips to selected satellite points. (The Dial-a-Taxi Program was implemented in March 2002). 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Cost of Taxi Vouchers $69,000 198 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 145 Proposition A Fund 3404 Dial-A-Taxi Program 3404-4200 Contract Services 3404-4201 Contract Serv/Private 59,819 69,000 26,875 69,000 69,000 Total Contract Services 59,819 69,000 26,875 69,000 69,000 Total Dial-A-Taxi Program 59,819 69,000 26,875 69,000 69,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 199 FY 2015 Cost FY 2015 % 7,300$ 100% B Narcotic Related Searches $ 4,380 60 B Building Searches $ 1,460 20 A Apprehending Fleeing Criminals $ 219 3 A Tracking $ 146 2 B Evidence Searches $ 1,022 14 A Scene Control $ 73 1 Category 1 Service Provided POLICE DEPARTMENT K-9 DIVISION SOURCE OF FUNDS: ASSET SEIZURE/FORFEITURE FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The police canine program augments police service to the community. The K-9 handler works an assigned shift and in addition to regular police officer duties assists with narcotics detection and narcotic search warrants and other narcotic related activities, building searches, apprehending fleeing criminals, tracking lost persons and suspects, evidence searches, and scene control. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Grooming and Veterinarian Services $2,500 5401 Equipment – Less Than $1,000 Dog Leashes, Rain Coats, Booties, Bowls $600 200 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 170 Asset Seizure/Forft Fund 2105 Police K-9 Program 2105-4200 Contract Services 2105-4201 Contract Serv/Private 1,033 2,500 1,610 2,500 2,500 Total Contract Services 1,033 2,500 1,610 2,500 2,500 2105-4300 Materials/Supplies/Other 2105-4309 Maintenance Materials 1,114 1,200 654 1,200 1,200 2105-4317 Conference/Training 1,015 3,000 1,000 3,000 3,000 Total Materials/Supplies/Other 2,129 4,200 1,654 4,200 4,200 2105-5400 Equipment/Furniture 2105-5401 Equip-Less Than $1,000 0 600 44 600 600 2105-5403 Vehicles 0 0 28,756 28,756 0 Total Equipment/Furniture 0 600 28,800 29,356 600 Total Police K-9 Program 3,162 7,300 32,064 36,056 7,300 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 201 This page intentionally left blank 202 PUBLIC WORKS 203 FY 2015 Cost FY 2015 % 895,798$ 100% A Plan Check/Reviews $ 71,664 8 A Permit Administration $ 62,706 7 A Field Inspections and Enforcement $ 62,706 7 B Service Requests $ 71,664 8 A Liases with Government/Utility Co $ 35,832 4 A Traffic Calming $ 8,958 1 A Record Keeping/Public Notices $ 62,706 7 B Administers PW Commission $ 26,874 3 A, B CIP Program Administration/Grants $ 188,116 21 A Programs/Studies/Reports $ 80,622 9 A, B PW Budget/Purchasing/ Contracts $ 134,370 15 A Personnel Actions/ Reviews $ 17,916 2 A PW Services and NPDES Billing $ 8,958 1 B Coordinates Council Chambers Meetings $ 17,916 2 A GIS Services $ 44,790 5 Category 1 Service Provided PUBLIC WORKS DEPARTMENT ADMINISTRATION AND ENGINEERING DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The primary service of the Public Works Administration and Engineering Division is to coordinate and blend the efforts of all divisions of the Public Works Department in accomplishing the directives of the City Council and the City Manager; including engineering and management of capital improvement projects. The Division also checks plans, issues permits, and inspects construction affecting the public right of way for compliance with the Municipal Code and other safety and industry standards. Additionally, the Division provides the following services: precise development plan reviews, coordinates service requests, issues encroachment permits, responds to inquiries regarding speed humps, disabled parking, memorial program, and signage/striping/traffic concerns, administers NPDES program, provides GIS services, special event coordination, responds to code violations in the public right of way, grant research, responds to concerns related to utility providers and Caltrans, manages the City Council meeting calendar, public noticing, and oversees City contractors for engineering, janitorial, landscaping, street sweeping and steam cleaning services, etc. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.35 0.35 Associate Engineer 0.36 0.20 Assistant Engineer 1.00 1.00 Public Works Superintendent 0.10 0.10 GIS Analyst 1.00 1.00 Administrative Assistant 1.00 1.00 Senior Office Assistant 0.50 1.00 TOTAL 4.31 1 4.65 1 4112 PART-TIME/TEMPORARY Environmental Program Coordinator (full-time, temporary) 0.76 0.00 Office Assistant (full-time, temporary) 0.00 0.50 TOTAL 0.76 0.50 GRAND TOTAL 5.07 5.15 1One Associate Engineer is budgeted in the Capital Improvement Projects. 204 PUBLIC WORKS DEPARTMENT ADMINISTRATION AND ENGINEERING DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Engineering Consultant $7,565 Office Machine Maintenance 248 Cable for Public Works Yard: Time Warner Cable 1,669 Banners for City Sponsored Events 3,117 Digital Aerial Imagery and Elevation Datasets 18,816 Engineering Support for Plan Checks, Permits, Inspections and Technical Support 150,000 Total $181,415 5402 Equipment more than $1,000 Printer for Yard $2,850 205 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4202 Public Works Administration 4202-4100 Personal Services 4202-4102 Regular Salaries 249,409 332,313 156,089 265,325 364,769 4202-4106 Regular Overtime 37 0 0 0 2,000 4202-4111 Accrual Cash In 9,130 15,170 4,905 15,170 16,650 4202-4112 Part Time/Temporary 0 26,238 0 26,238 0 4202-4180 Retirement 57,732 62,578 29,361 52,116 64,359 4202-4185 Alternative Retirement System-Parttime 252 0 0 0 0 4202-4188 Employee Benefits 37,863 55,337 25,125 46,237 57,250 4202-4189 Medicare Benefits 3,956 5,860 2,486 4,755 5,564 4202-4190 Other Post Employment Benefits 25,812 26,174 15,267 26,174 22,956 (OPEB) Total Personal Services 384,191 523,670 233,233 436,015 533,548 4202-4200 Contract Services 4202-4201 Contract Serv/Private 5,932 97,295 20,074 97,295 181,415 Total Contract Services 5,932 97,295 20,074 97,295 181,415 4202-4300 Materials/Supplies/Other 4202-4304 Telephone 10,472 12,614 5,685 12,614 19,094 4202-4305 Office Oper Supplies 6,648 6,640 5,528 6,640 6,640 4202-4314 Uniforms 6,739 6,678 1,184 6,678 6,678 4202-4315 Membership 690 950 710 950 950 4202-4317 Conference/Training 11,418 10,167 1,139 10,167 10,167 4202-4390 Communications Equipment Chrgs 71,964 70,847 41,328 70,847 52,415 4202-4394 Building Maintenance Charges 6,478 6,478 3,780 6,478 6,478 4202-4395 Equip Replacement Charges 18,766 22,580 13,174 22,580 22,750 4202-4396 Insurance User Charges 44,711 55,169 32,179 55,169 52,813 Total Materials/Supplies/Other 177,886 192,123 104,707 192,123 177,985 4202-5400 Equipment/Furniture 4202-5401 Equip-Less Than $1,000 319 0 0 0 0 4202-5402 Equip-More Than $1,000 0 0 0 0 2,850 Total Equipment/Furniture 319 0 0 0 2,850 Total Public Works Administration 568,328 813,088 358,014 725,433 895,798 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 206 This page intentionally left blank 207 FY 2015 Cost FY 2015 % 10,270$ 100% C Container Recycling Clean-up Activities $ 10,270 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT BEVERAGE RECYCLING GRANT SOURCE OF FUNDS: GRANTS FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Funds received from the State of California, Department of Conservation are used for approved beverage container recycling and/or litter clean-up activities. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Publicity and Education Expenses $10,270 208 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 150 Grants Fund 3102 Beverage Recycle Grant 4104-4200 Contract Services 3102-4201 Contract Serv/Private 2,961 10,817 3,548 5,000 10,270 Total Contract Services 2,961 10,817 3,548 5,000 10,270 Total Beverage Recycle Grant 2,961 10,817 3,548 5,000 10,270 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 209 FY 2015 Cost FY 2015 % 821,338$ 100% B Custodial and Maintenance Services $ 821,338 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Building Maintenance Division is responsible for custodial care and maintenance of all City buildings, ensuring that all buildings remain in a neat and sanitary condition on a day-to-day basis. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.05 0.10 Associate Engineer 0.10 0.10 Public Works Superintendent 0.15 0.15 Public Works Crewleader 0.50 1.00 Maintenance II 1.00 1.00 Maintenance I 1.00 1.55 TOTAL 2.80 3.90 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Janitorial Services $100,620 Elevator Maintenance, City Hall 2,160 Pest Control, All City Buildings 7,279 Specialized Building Repairs, Plumbing, Electrical, Air Conditioning, Heating, Locksmith 7,000 Service/Inspection Fire Extinguishers, Including Cabinet Repairs 3,000 Community Center Air Conditioning Quarterly Preventative Maintenance 1,600 Specialized Building Repairs, Structural 5,000 Heating/Air Conditioning Maintenance, City Hall 2,200 Replace Ceiling Tiles – Police and Fire Departments 10,420 Paint Fire Department 15,000 Additional Rodent Control – Yard and Community Resources 3,000 Paint Fire/Police Department Warehouse 5,000 Total $162,279 4251 Contract Services, Government Conveyance Permit $225 210 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 4204 Building Maintenance 4204-4102 Regular Salaries 140,580 179,428 104,037 183,283 210,106 4204-4106 Regular Overtime 7,474 9,000 7,036 9,000 9,000 4204-4111 Accrual Cash In 6,734 7,480 10,369 15,590 11,113 4204-4112 Part Time Temporary 62,603 0 29,768 45,455 0 4204-4180 Retirement 38,874 34,008 22,843 39,002 43,506 4204-4185 Alternative Retirement System-Parttime 154 0 263 438 0 4204-4188 Employee Benefits 38,653 61,287 31,383 56,540 63,996 4204-4189 Medicare Benefits 3,210 2,623 2,356 3,617 2,917 4204-4190 Other Post Employment Benefits 17,148 14,495 8,456 14,495 20,113 (OPEB) Total Personal Services 315,430 308,321 216,511 367,420 360,751 4204-4200 Contract Services 4204-4201 Contract Serv/Private 128,065 149,343 64,791 149,343 162,279 4204-4251 Contract Service/Govt 225 225 0 225 225 Total Contract Services 128,290 149,568 64,791 149,568 162,504 4204-4300 Materials/Supplies/Other 4204-4303 Utilities 149,045 149,951 72,646 150,591 162,662 4204-4309 Maintenance Materials 29,100 34,652 20,250 34,562 31,024 4204-4321 Building Sfty/Security 7,493 6,000 2,264 6,000 6,000 4204-4390 Communications Equipment Chrgs 22,103 22,723 13,258 22,723 22,545 4204-4394 Building Maintenance Charges 667 667 392 667 667 4204-4395 Equip Replacement Charges 10,345 12,063 7,035 12,063 11,153 4204-4396 Insurance User Charges 65,269 49,457 28,847 49,457 64,032 Total Materials/Supplies/Other 284,022 275,513 144,692 276,063 298,083 4204-5400 Equipment/Furniture 4204-5401 Equip-Less Than $1,000 0 1,000 0 0 0 4204-5402 Equip-More Than $1,000 5,546 0 0 0 0 Total Equipment/Furniture 5,546 1,000 0 0 0 Total Building Maintenance 733,288 734,402 425,994 793,051 821,338 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 211 FY 2015 Cost FY 2015 % 262,115$ 100% B Contract Administration $ 262,115 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT DOWNTOWN BUSINESS AREA ENHANCEMENT DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Public Works Department staff administers several contracts in the downtown area. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.05 0.10 Associate Engineer 0.20 0.20 Public Works Superintendent 0.05 0.05 Public Works Crewleader1 0.20 0.00 TOTAL 0.50 0.35 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Downtown sweeping $24,609 Morning porter service 19,550 Afternoon porter service 8,564 Pier Avenue Steam Cleaning 17,028 Clean/Sweep Upper Pier Avenue 12,410 Quarterly Commercial Sidewalk Cleaning 1,960 Downtown Area Steam Cleaning 20,677 Steam Cleaning – Pier Plaza, Skate Park, Lot A and Lot B 32,824 Sanitation Services for Summer Concerts 1,670 Light Tower Rental for 4th of July and New Year’s Eve 2,285 Quarterly Palm Tree Fertilization (11 Trees) 2,976 Thermoplastic Numbering of Lot B Parking Stalls 1,388 Lot A Parking Numbering System 12,197 Total $158,138 212 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 3301 Downtown Enhancement 3301-4100 Personal Services 3301-4102 Regular Salaries 36,912 41,591 28,485 47,405 41,990 3301-4106 Regular Overtime 218 1,200 125 1,200 1,200 3301-4111 Accrual Cash In 8,104 3,187 3,105 3,187 5,843 3301-4180 Retirement 8,549 8,169 5,241 8,903 8,421 3301-4188 Employee Benefits 6,456 9,198 4,508 7,964 7,173 3301-4189 Medicare Benefits 491 514 412 665 623 3301-4190 Other Post Employment Benefits 3,108 2,859 1,666 2,859 2,790 (OPEB) Total Personal Services 63,838 66,718 43,542 72,183 68,040 3301-4200 Contract Services 3301-4201 Contract Serv/Private 92,143 185,350 40,128 163,869 158,138 Total Contract Services 92,143 185,350 40,128 163,869 158,138 3301-4300 Materials/Supplies/Other 3301-4303 Utilities 300 304 166 340 360 3301-4309 Maintenance Materials 1,607 4 0 4 10,184 3301-4394 Building Maintenance Charges 221 221 126 0 0 3301-4395 Equip Replacement Chrgs 404 468 273 468 433 3301-4396 Insurance User Charges 23,167 22,150 12,922 22,150 24,960 Total Materials/Supplies/Other 25,699 23,147 13,487 22,962 35,937 3301-5400 Equipment/Furniture 3301-5402 Equip-More Than $1,000 0 14,810 0 14,810 0 Total Equipment/Furniture 0 14,810 0 14,810 0 Total Downtown Enhancement 181,680 290,025 97,157 273,824 262,115 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 213 FY 2015 Cost FY 2015 % 543,425$ 100% A Maintenance/Installation - Lighting $ 461,911 85 A Liaises with Utility/ Maintains Landscaping $ 81,514 15 Category 1 Service Provided PUBLIC WORKS DEPARTMENT LIGHTING/LANDSCAPING/MEDIANS DIVISION SOURCE OF FUNDS: LIGHTING/LANDSCAPING FUND and GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Street Lighting Division is responsible for maintenance and installation of Citywide street lighting, acts as liaison with the electric utility and maintains aesthetically pleasing landscaping for City median areas. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.05 0.05 Associate Engineer 0.10 0.10 Public Works Superintendent 0.10 0.10 Public Works Crewleader 0.45 0.10 Maintenance II 1.00 0.50 TOTAL 1.70 0.85 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Median Landscape Maintenance $39,792 Electrical Repairs 2,000 Palm Tree Fertilization/Maintenance, Quarterly Root Injection Fertilization 2,700 Total $44,492 4251 Contract Services, Government Caltrans Highway Agreement $14,000 Median Maintenance, Artesia Boulevard 2,493 Los Angeles County Tax Collection 4,000 Coalition of Affordable Street Lights (CASL) Participation Fee 7,500 Total $27,993 214 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 105 Lightg/Landscapg Dist Fund 2601 Lighting/Landscaping/Medians 2601-4100 Personal Services 2601-4102 Regular Salaries 87,297 96,543 50,445 85,618 83,445 2601-4106 Regular Overtime 175 1,000 1,241 1,354 1,000 2601-4111 Accrual Cash In 1,816 5,065 4,918 5,065 4,972 2601-4180 Retirement 20,449 17,295 10,085 17,113 17,136 2601-4188 Employee Benefits 20,848 31,565 12,581 21,659 25,343 2601-4189 Medicare Benefits 1,355 1,258 825 1,341 1,217 2601-4190 Other Post Employment Benefits 11,316 8,458 4,935 8,458 8,227 (OPEB) Total Personal Services 143,256 161,184 85,030 140,608 141,340 2601-4200 Contract Services 2601-4201 Contract Serv/Private 49,272 44,492 17,004 44,492 44,492 2601-4251 Contract Service/Govt 16,153 20,493 11,665 20,493 27,993 Total Contract Services 65,425 64,985 28,669 64,985 72,485 2601-4300 Materials/Supplies/Other 2601-4303 Utilities 216,807 224,024 106,432 211,264 225,803 2601-4309 Maintenance Materials 32,112 28,300 20,421 28,300 28,300 2601-4394 Building Maintenance Charges 667 667 392 667 667 2601-4395 Equip Replacement Charges 41,666 45,724 26,670 45,724 41,204 2601-4396 Insurance User Charges 44,255 31,002 18,088 31,002 33,626 Total Materials/Supplies/Other 335,507 329,717 172,003 316,957 329,600 Total Lighting/Landscaping/Medians 544,188 555,886 285,702 522,550 543,425 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 215 FY 2015 Cost FY 2015 % 558,288$ 100% B Administration/Payment $ 558,288 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT PIER PARKING STRUCTURE, PARKING LOT A AND COUNTY SHARE OF PARKING STRUCTURE REVENUE SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Administration of North Pier Parking Structure, Downtown Parking Lot A and Payment of the County's share of the Parking Structure Revenue. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On PIER PARKING STRUCTURE OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Earthquake Insurance $22,362 Elevator Preventive Maintenance 1,980 Elevator Maintenance, Non-Contracted/As Needed 3,000 Elevator Lighting System Maintenance 1,200 Landscape Maintenance Around Parking Structure 500 Annual Maintenance for Emergency Lighting Systems 2,000 Parking Structure, Sweeping, Trash Collection and Elevator Cleaning 15,092 Fire Line Backflow Testing and Repairs 500 Pump System Maintenance 500 Parking Structure Steam Clean for Stairways 2,545 PayPal Credit Card Processing, Pay-by-Space Meters 14,384 Merchant Services Fees, Pay-by-Space Meters 43,805 Wireless Fees for Parking Structure Meters 5,078 Parking Structure Steam Clean for All Areas, Bi-Yearly 588 Total $113,534 4251 Contract Services, Government Elevator Inspection Fee $225 DOWNTOWN PARKING LOT A OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private PayPal Fees for Pay-by-Space Meters $4,302 Merchant Fees, Pay-by-Space Meters 12,345 Wireless Fees for Pay-by-Space Meters 2,256 Replace Parking Structure Lights 5,940 216 PUBLIC WORKS DEPARTMENT PIER PARKING STRUCTURE, PARKING LOT A AND COUNTY SHARE OF PARKING STRUCTURE REVENUE SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET COUNTY SHARE OF PARKING STRUCTURE REVENUE OBJECT CODE EXPLANATIONS (Continued) OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Elevator Maintenance, non-contracted (continued) (as needed) 13,000 Parking Structure Counting System 28,420 Total $66,263 4251 Contract Services, Government Payment to LA County, Share of Parking Structure Revenue $341,989 217 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 3304 North Pier Parking Structure 3304-4200 Contract Services 3304-4201 Contract Serv/Private 109,582 115,145 73,949 115,145 113,534 3304-4251 Contract Services/Gov't 225 225 0 225 225 Total Contract Services 109,807 115,370 73,949 115,370 113,759 3304-4300 Materials/Supplies/Other 3304-4303 Utilities 19,972 22,084 9,406 19,047 20,282 3304-4304 Telephone 571 543 303 543 543 3304-4309 Maintenance Materials 414 4,500 973 4,500 13,452 Total Materials/Supplies/Other 20,957 27,127 10,682 24,090 34,277 Total North Pier Parking Structure 130,764 142,497 84,631 139,460 148,036 001 General Fund 3305 Downtown Parking Lot A 3305-4200 Contract Services 3305-4201 Contract Serv/Private 34,508 44,106 24,699 44,106 66,263 Total Contract Services 34,508 44,106 24,699 44,106 66,263 3305-4300 Materials/Supplies/Other 3305-4309 Maintenance Materials 5,503 2,000 0 2,000 2,000 Total Materials/Supplies/Other 5,503 2,000 0 2,000 2,000 Total Downtown Parking Lot A 40,011 46,106 24,699 46,106 68,263 001 General Fund 3306 Co. Share Pkg Structure Rev. 3306-4200 Contract Services 3306-4251 Contract Services/Gov't 367,462 321,890 0 321,890 341,989 Total Contract Services 367,462 321,890 0 321,890 341,989 Total Co. Share Pkg Structure Rev.367,462 321,890 0 321,890 341,989 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 218 This page intentionally left blank 219 FY 2015 Cost FY 2015 % 888,822$ 100% B Park Maintenance $ 888,822 100 Category 1 Service Provided PUBLIC WORK DEPARTMENT PARKS DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Department provides cost effective landscape maintenance and aesthetically pleasing landscape for City parks; maintains upkeep of irrigation systems in City parks and maintains and replaces play equipment as needed. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.05 0.10 Associate Engineer 0.10 0.10 Public Works Superintendent 0.15 0.15 Public Works Crewleader 0.50 0.88 Maintenance II 1.00 1.00 Maintenance I 0.00 0.90 TOTAL 1.80 3.13 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Parks Maintenance $194,280 Pier Maintenance 16,902 Backflow Testing 3,000 Landscaping for South Park and Greenbelt 3,000 Specialized Equipment Rental 4,000 Total $221,182 4251 Contract Services, Government Department of Health Services Fee $160 220 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 6101 Parks 6101-4100 Personal Services 6101-4102 Regular Salaries 91,217 124,444 79,675 128,973 191,117 6101-4106 Regular Overtime 350 500 0 500 500 6101-4111 Accrual Cash In 6,771 8,725 5,787 8,725 8,388 6101-4180 Retirement 21,148 21,561 11,869 20,879 28,008 6101-4188 Employee Benefits 14,024 26,173 8,823 16,825 36,957 6101-4189 Medicare Benefits 475 887 667 1,006 1,861 6101-4190 Other Post Employment Benefits 12,096 12,522 7,308 12,522 17,199 (OPEB) Total Personal Services 146,081 194,812 114,129 189,430 284,030 6101-4200 Contract Services 6101-4201 Contract Serv/Private 236,730 304,647 100,010 304,647 221,182 6101-4251 Contract Service/Govt 120 160 0 160 160 Total Contract Services 236,850 304,807 100,010 304,807 221,342 6101-4300 Materials/Supplies/Other 6101-4303 Utilities 203,534 191,226 113,004 224,465 246,095 6101-4309 Maintenance Materials 38,756 27,658 18,062 27,658 22,658 6101-4394 Building Maintenance Charges 21,867 21,867 12,754 21,867 21,867 6101-4395 Equip Replacement Chrgs 25,465 27,621 16,114 27,621 25,315 6101-4396 Insurance User Charges 106,248 55,943 32,634 55,943 67,515 Total Materials/Supplies/Other 395,870 324,315 192,568 357,554 383,450 6101-5400 Equipment/Furniture 6101-5402 Equip-More Than $1,000 2,105 0 1,427 0 0 Total Equipment/Furniture 2,105 0 1,427 0 0 Total Parks 780,906 823,934 408,134 851,791 888,822 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 221 PUBLIC WORKS DEPARTMENT PARKS DIVISION SOURCE OF FUNDS: PARK/RECREATION FACILITY TAX FUND 2014-15 BUDGET 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Specialized Equipment Rental for South Park Field re-seeding $1,800 Drinking Fountain and Shower Replacement - Longfellow and The Strand 9,680 $11,480 FY 2015 Cost FY 2015 % 11,480$ 100% B Funds for Park/Rec Facilities $ 11,480 100 Category 1 Service Provided 222 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 125 Park/Rec Facility Tax Fund 6101 Parks 6101-4200 Contract Services 6101-4201 Contract Serv/Private 0 35,813 0 35,813 11,480 Total Contract Services 0 35,813 0 35,813 11,480 6101-5400 Equipment/Furniture 6101-5402 Equip-More Than $1,000 14,795 0 0 0 0 Total Equipment/Furniture 14,795 0 0 0 0 Total Parks 14,795 35,813 0 35,813 11,480 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 223 FY 2015 Cost FY 2015 % 30,848$ 100% A Pavement Study $ 30,848 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT PAVEMENT MANAGEMENT STUDY SOURCE OF FUNDS: PROPOSITION C FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Metropolitan Transit Authority (MTA) requires that every jurisdiction conduct and maintain a pavement management study (PMS) and file a pavement management system certification with the MTA. The requirement is consistent with Streets and Highways Code Section 2108.1. The PMS must include an inventory of existing pavements, an assessment of pavement condition, a list of all pavement sections needing rehabilitation or replacement, and a determination of budget needs for rehabilitation or replacement. The last PMS update was performed June 2007. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Pavement Management Study (PMS) Required By MTA $30,848 224 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 146 Proposition C Fund 4208 Pavement Management Study 4208-4200 Contract Services 4208-4201 Contract Serv/Private 1,428 47,547 1,935 17,199 30,848 Total Contract Services 1,428 47,547 1,935 17,199 30,848 Total Pavement Management Study 1,428 47,547 1,935 17,199 30,848 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 225 FY 2015 Cost FY 2015 % 788,489$ 100% A Sewer Maintenance and Emergency Repairs $ 315,395.60 40 A Storm Drain Maintenance $ 157,697.80 20 A Wastewater Discharge Requirement (WDR) $ 78,848.90 10 A National Pollution Discharge Elimination System Program Administration $ 236,547 30 Category 1 Service Provided PUBLIC WORKS DEPARTMENT SEWERS/STORM DRAIN DIVISION SOURCE OF FUNDS: SEWER FUND and GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Sewer and Storm Drain Division is responsible for maintenance of sewers, storm drains, City sanitary sewer pump stations and inspection of all sewer demos and sewer lateral hook ups. This includes administration of the state mandated Wastewater Discharge Requirement (WDR) and National Pollution Discharge Elimination System Programs 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On. POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.10 0.10 Associate Engineer 0.20 0.20 Public Works Superintendent 0.20 0.20 Senior Office Assistant 0.50 0.00 Public Works Crewleader 0.45 0.12 Maintenance II 1.00 0.30 Maintenance I 0.00 0.10 TOTAL 2.45 1.02 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Hydro Flushing $126,885 Storm Drain Management Services 58,553 Storm Drain Filter Cleaning and Replacement 20,000 Dig Alert 1,500 Outreach Program 5,000 Emergencies 40,000 Sewer Rat Abatement 3,000 Pump Station, Inspection and Maintenance 2,000 Wincan Sewer Video Service Agreement 1,875 Ongoing engineering services 46,970 MS4 permit related consulting 24,582 226 PUBLIC WORKS DEPARTMENT SEWERS/STORM DRAIN DIVISION SOURCE OF FUNDS: SEWER FUND and GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Monitoring plan – joint contracting (continued) With Redondo Beach, Manhattan Beach and Torrance 25,000 Enhanced watershed management program Development 60,000 Sewer Study Fee, Professional Services 65,000 Stormwater Fee Study, Professional Services 65,000 Total $545,365 4251 Contract Services, Government Monitoring of Water Quality $26,222 Water Discharge Requirement Annual Fee 1,940 Annual Permit Fee (NPDES) 9,594 Total $37,756 227 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 160 Sewer Fund 3102 Sewers/Storm Drains 3102-4100 Personal Services 3102-4102 Regular Salaries 75,851 152,245 57,932 110,970 82,604 3102-4106 Regular Overtime 37 7,000 0 0 0 3102-4111 Accrual Cash In 4,231 9,671 4,458 9,671 7,205 3102-4180 Retirement 17,334 22,114 7,811 17,622 15,205 3102-4188 Employee Benefits 13,374 46,518 8,090 21,990 19,452 3102-4189 Medicare Benefits 1,172 2,219 912 1,691 1,211 3102-4190 Other Post Employment Benefits 14,100 14,386 8,393 14,386 6,213 (OPEB) Total Personal Services 126,099 254,153 87,596 176,330 131,890 3102-4200 Contract Services 3102-4201 Contract Serv/Private 210,438 473,290 69,662 473,290 545,365 3102-4251 Contract Service/Govt 29,551 27,845 11,534 27,845 37,756 Total Contract Services 239,989 501,135 81,196 501,135 583,121 3102-4300 Materials/Supplies/Other 3102-4303 Utilities 865 881 369 941 994 3102-4309 Maintenance Materials 6,776 19,000 554 19,000 19,000 3102-4394 Building Maintenance Charges 667 667 392 667 667 3102-4395 Equip Replacement Charges 48,467 51,575 30,086 51,575 48,114 3102-4396 Insurance User Charges 42,140 35,545 20,734 35,545 42,459 Total Materials/Supplies/Other 98,915 107,668 52,135 107,728 111,234 Total Sewers/Storm Drains 465,003 862,956 220,927 785,193 826,245 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 228 This page intentionally left blank 229 FY 2015 Cost FY 2015 % 940,177$ 100% A Maintain Public Right-of-Way $ 235,044 25 A Maintenance/Repairs $ 235,044 25 A Installation/Maintenance Traffic Control $ 470,089 50 Category 1 Service Provided PUBLIC WORKS DEPARTMENT STREET MAINTENANCE/TRAFFIC SAFETY DIVISION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Street Maintenance Division is responsible for maintaining the public right of way to ensure pedestrian and vehicle safety. The division repairs and maintains streets, alleys, sidewalks, curbs and gutters; sweeping of streets and alleys is also performed. The Traffic Safety Division ensures the installation and maintenance of all mandated traffic control devices and necessary appurtenances, such as street name signs and warning devices. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.25 0.15 Associate Engineer 0.00 0.10 Public Works Superintendent 0.20 0.20 Public Works Crewleader 0.90 0.90 Maintenance II 2.00 2.65 Maintenance I 1.00 0.00 TOTAL 4.35 4.00 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Street Sweeping $143,335 Strand Sweeping 21,019 PCH, Aviation and Extra Steam Cleaning Citywide (as needed) 6,140 Traffic Engineering 46,200 Traffic Signal Maintenance 3,000 Emergency Traffic Signal Maintenance 8,000 Emergency Street Repairs 10,000 Hazardous Waste Removal 2,000 Speed Limit Traffic Survey 11,550 Total $251,244 230 PUBLIC WORKS DEPARTMENT STREET MAINTENANCE/TRIAFFIC SAFETY DIVISIION SOURCE OF FUNDS: GENERAL FUND 2014-2015 BUDGET OBJECT CODE EXPLANATIONS 4251 Contract Services, Government Air Quality Management District Equipment Permit $720 Hazardous Material Permit Fee 1,937 Los Angeles County, Traffic Signal Maintenance - Artesia Boulevard at Meadows Avenue and Prospect Avenue 4,000 Total $6,657 231 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 3104 Street Maint/Traffic Safety 3104-4100 Personal Services 3104-4102 Regular Salaries 270,134 287,492 164,865 275,341 273,734 3104-4106 Regular Overtime 7,436 6,000 10,249 12,000 9,718 3104-4111 Accrual Cash In 8,670 11,663 6,055 11,663 12,903 3104-4180 Retirement 63,198 57,684 33,099 53,738 56,681 3104-4188 Employee Benefits 63,964 72,698 38,879 61,834 67,666 3104-4189 Medicare Benefits 1,481 1,470 894 1,464 1,318 3104-4190 Other Post Employment Benefits 29,460 30,987 18,074 30,987 31,224 (OPEB) Total Personal Services 444,343 467,994 272,115 447,027 453,244 3104-4200 Contract Services 3104-4201 Contract Serv/Private 191,955 302,562 78,066 302,562 251,244 3104-4251 Contract Service/Govt 2,484 2,657 3,382 2,657 6,657 Total Contract Services 194,439 305,219 81,448 305,219 257,901 3104-4300 Materials/Supplies/Other 3104-4303 Utilities 7,067 7,066 3,124 8,043 8,501 3104-4309 Maintenance Materials 63,106 60,238 27,637 60,238 60,238 3104-4394 Building Maintenance Charges 666 666 385 666 666 3104-4395 Equip Replacement Charges 45,248 50,391 29,393 50,391 34,573 3104-4396 Insurance User Charges 181,588 210,705 122,913 210,705 125,054 Total Materials/Supplies/Other 297,675 329,066 183,452 330,043 229,032 Total Street Maint/Traffic Safety 936,457 1,102,279 537,015 1,082,289 940,177 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 232 This page intentionally left blank 233 FY 2015 Cost FY 2015 % 5,422$ 100% C Costs for Used Oil Recycling Program $ 5,422 100 Category 1 Service Provided PUBLIC WORKS DEPARTMENT USED OIL BLOCK GRANT DIVISION SOURCE OF FUNDS: CALIFORNIA USED OIL BLOCK GRANT 2014-2015 BUDGET DEPARTMENT DESCRIPTION: This division accounts for costs related to the development, printing and distribution of promotional and educational materials for the Used Oil Recycling Program and promotion of nearby disposal facilities. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private California Used Oil Block Grant, Supplies for Publicity and Education $5,422 234 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 160 Sewer Fund 3105 Used Oil Block Grant 3105-4200 Contract Services 3105-4201 Contract Serv/Private 5,825 5,857 2,332 5,857 5,422 Total Contract Services 5,825 5,857 2,332 5,857 5,422 Total Used Oil Block Grant 5,825 5,857 2,332 5,857 5,422 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 235 FY 2015 Cost FY 2015 % 261,892$ 100% B Centralized Repair/Maintenance $ 235,703 90 B Evaluation of Service Life $ 26,189 10 Category 1 Service Provided PUBLIC WORKS DEPARTMENT EQUIPMENT SERVICE DIVISION SOURCE OF FUNDS: EQUIPMENT REPLACEMENT FUND 2014-2015 BUDGET DEPARTMENT DESCRIPTION: The Equipment Service Division provides for centralized repair and maintenance of all City vehicles and equipment. Activities range from minor repairs to major overhauls. The Division also evaluates the service life and advises vehicle replacement needs. Division costs are allocated to other departments by way of the Equipment Replacement Charges shown as a line item in the budget. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On POSITION SUMMARY OBJECT AUTHORIZED CITY MANAGER RECOMMENDED CODES 13-14 14-15 4102 REGULAR SALARIES Public Works Director 0.05 0.05 Public Works Superintendent 0.05 0.05 Senior Equipment Mechanic 0.00 1.00 Equipment Mechanic 2.00 1.00 TOTAL 2.10 2.10 OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION 4201 Contract Services, Private Industrial Waste Removal $3,500 ALLDATA Software Maintenance for Vehicle Electronic Diagnostics and Repair Information 1,650 Machine Parts Cleaning 1,100 Fleet Maintenance Software Annual Maintenance 650 Total $6,900 4251 Contract Services, Government Miscellaneous Equipment Permits/Fees $500 236 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund 4206 Equipment Service 4206-4100 Personal Services 4206-4102 Regular Salaries 70,107 122,704 54,265 103,418 123,500 4206-4106 Regular Overtime 2,838 3,000 990 3,000 3,000 4206-4111 Accrual Cash In 4,085 5,571 721 5,571 8,213 4206-4112 Part Time/Temporary 0 0 10,772 10,772 0 4206-4180 Retirement 16,332 22,554 9,231 16,462 18,845 4206-4188 Employee Benefits 18,355 42,675 17,006 32,871 40,424 4206-4189 Medicare Benefits 1,082 1,785 815 1,533 1,797 4206-4190 Other Post Employment Benefits 15,108 13,295 7,756 13,295 11,963 (OPEB) Total Personal Services 127,907 211,584 101,556 186,922 207,742 4206-4200 Contract Services 4206-4201 Contract Serv/Private 3,773 6,900 2,823 6,900 6,900 4206-4251 Contract Services/Govt 0 500 0 500 500 Total Contract Services 3,773 7,400 2,823 7,400 7,400 4206-4300 Materials/Supplies/Other 4206-4309 Maintenance Materials 2,359 3,500 2,460 3,500 3,500 4206-4310 Motor Fuels And Lubes 2,111 2,300 691 2,300 2,300 4206-4311 Auto Maintenance 1,970 1,300 504 1,300 1,300 4206-4396 Insurance User Charges 49,077 34,484 20,118 34,484 38,859 Total Materials/Supplies/Other 55,517 41,584 23,773 41,584 45,959 4206-4900 Depreciation 4206-4901 Depreciation/Mach/Equipment 308 791 0 791 791 Total Depreciation 308 791 0 791 791 4206-5400 Equipment/Furniture 4206-5402 Equip-More Than $1,000 3,104 0 0 0 0 Total Equipment/Furniture 3,104 0 0 0 0 Total Equipment Service 190,609 261,359 128,152 236,697 261,892 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 237 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2014-2015 BUDGET DEPARTMENT DESCRIPTION: Fuel costs, vehicle maintenance costs, heavy equipment, vehicle and business machine purchases are budgeted by department in the Equipment Replacement Fund. Computer purchases are budgeted in Information Technology Division. Effective 2009-2010, Police Department computer equipment is now budgeted in the Information Technology Department since they are no longer required to purchase equipment separately. Vehicle, computer and business machine replacement schedules are located in the Appendix. 1 A: Core - No Choice B: Core – Choice C: Quality of Life D: Community Add-On OBJECT CODE EXPLANATIONS OBJECT CODES ACCOUNT TITLE EXPLANATION DEPARTMENT: 1208 GENERAL APPROPRIATIONS 4201 Contract Services, Private Copier Maintenance $6,000 Postage Meter Rental 1,500 Postage Machine Ink 1,500 Total $9,000 5402 Equipment More Than $1,000 Copier Lease $29,056 DEPARTMENT: 2101 POLICE 4201 Contract Services, Private Cannon Copier Maintenance Agreement $1,856 Xerox Phaser Copier/Fax /Scanner Maintenance Agreement (1 year) 585 Stanley Security Annual Maintenance Agreement 10,836 L3 Communications Annual Maintenance 13,655 Total $26,932 4350 Safety Gear X2 Tasers (35) $50,233 5401 Equipment Less Than $1,000 Desk Chairs for (5) workstations $2,000 5402 Equipment-More Than $1,000 From Business Machine Replacement Schedule Page 361 $4,778 5403 Vehicles From Vehicle Replacement Schedule Pages 345 - 348 $125,656 DEPARTMENT: 2201 FIRE 4201 Contract Services, Private Preventative Maintenance Program $30,840 238 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2014-2015 BUDGET OBJECT CODES ACCOUNT TITLE EXPLANATION 5402 Equipment More Than $1,000 BlitzFire Portable Monitor $3,150 Tait Portable Radios (4) 3,600 Replace Day Room Furniture 4,500 $11,250 5403 Vehicles From Vehicle Replacement Schedule Pages 345 - 348 $95,870 5405 Equipment More Than $5,000 Generator NFPA 1901, New Pierce $6,000 Additional Funding required to replace X Series and E Series Monitor/Defibrillators 60,255 Auto Vehicle Location (AVL) devices and annual Fee 15,000 $81,255 DEPARTMENT: 2601 LIGHTING/LANDSCAPING 4201 Contract Services, Private Annual Inspection of High-Lift Truck $5,400 5403 Vehicles From Vehicle Replacement Schedule Pages 345 - 348 $24,841 DEPARTMENT: 3102 SEWERS/STORM DRAIN DIVISION 4201 Contract Services, Private Quarterly Preventative Maintenance for Crawler $5,000 5403 Vehicles From Vehicle Replacement Schedule Pages 345 - 348 $33,135 DEPARTMENT: 3104 STREET MAINTENANCE 5402 Equipment – More Than $1,000 Industrial Plate Compactor with Water Tank and Honda GX160 Engine $1,675 DEPARTMENT: 3302 COMMUNITY SERVICES 4201 Contract Services, Private Copier Maintenance $150 AutoCITE Citation Writers (8) Annual Maintenance Agreement 6,100 $6,250 5403 Vehicles From Equipment Replacement Schedule Pages 345 - 348 $71,667 239 EQUIPMENT REPLACEMENT FUND DEPARTMENTAL EQUIPMENT AND MAINTENANCE SOURCE OF FUNDS: INTERNAL SERVICE CHARGES 2014-2015 BUDGET DEPARTMENT: 4201 COMMUNITY DEVELOPMENT/BUILDING 4201 Contract Services, Private Accella Permits Plus upgrade to Accella Automation $192,000 DEPARTMENT: 4202 PUBLIC WORKS ADMINISTRATION 4201 Contract Services, Private Terrasync Software Maintenance $265 Pathfinder Office Software Maintenance 265 Total $530 DEPARTMENT: 4204 BUILDING MAINTENANCE 4201 Contract Services, Private Civic Center Maintenance $50,000 Replace Carrier Air Conditioner Unit Controls 32,000 Total $82,000 DEPARTMENT: 4601 COMMUNITY RESOURCES 4201 Contract Services, Private Copier Maintenance $780 5402 Equipment More Than $1,000 Replace Theatre Spotlight Stands $2,800 240 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund 1101 City Council 1101-4900 Depreciation 1101-4901 Depreciation/Mach/Equipment 10,408 15,611 0 15,611 15,611 1101-4903 Depreciation/Bldgs 10,874 5,437 0 5,437 5,437 Total Depreciation 21,282 21,048 0 21,048 21,048 Total City Council 21,282 21,048 0 21,048 21,048 1208 General Appropriations 1208-4200 Contract Services 1208-4201 Contract Serv/Private 7,519 9,000 1,011 5,000 9,000 Total Contract Services 7,519 9,000 1,011 5,000 9,000 1208-4900 Depreciation 1208-4901 Depreciation/Mach/Equipment 978 6,956 0 6,956 6,956 Total Depreciation 978 6,956 0 6,956 6,956 1208 General Appropriations 1208-5400 Equipment/Furniture 1208-5405 Equipment more than $5,000 0 29,056 27,859 29,056 29,056 Total Equipment/Furniture 0 29,056 27,859 29,056 29,056 Total General Appropriations 8,497 45,012 28,870 41,012 45,012 2101 Police 2101-4200 Contract Services 2101-4201 Contract Serv/Private 19,408 26,442 23,883 26,442 26,932 Total Contract Services 19,408 26,442 23,883 26,442 26,932 2101-4300 Materials/Supplies/Other 2101-4310 Motor Fuels And Lubes 92,542 81,402 37,663 81,402 81,402 2101-4311 Auto Maintenance 46,731 60,000 20,719 52,000 52,000 2101-4350 Safety Gear 0 0 0 0 50,233 Total Materials/Supplies/Other 139,273 141,402 58,382 133,402 183,635 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 241 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 2101-4900 Depreciation 2101-4901 Depreciation/Mach/Equipment 67,452 82,821 0 82,821 82,821 2101-4902 Depreciation/Vehicles 101,369 125,932 0 125,932 125,932 Total Depreciation 168,821 208,753 0 208,753 208,753 2101-5400 Equipment/Furniture 2101-5401 Equip-Less Than $1,000 0 0 0 0 2,000 2101-5402 Equip-More Than $1,000 21,883 27,234 0 27,234 4,778 2101-5403 Vehicles 721 224,956 198,680 224,956 125,656 2101-5405 Equipment more than $5,000 0 84,797 27,217 84,797 0 Total Equipment/Furniture 22,604 336,987 225,897 336,987 132,434 Total Police 350,106 713,584 308,162 705,584 551,754 2201 Fire 2201-4200 Contract Services 2201-4201 Contract Serv/Private 21,009 30,840 0 30,840 30,840 Total Contract Services 21,009 30,840 0 30,840 30,840 2201 Fire 2201-4300 Materials/Supplies/Other 2201-4310 Motor Fuels And Lubes 20,081 21,115 8,687 20,847 20,847 2201-4311 Auto Maintenance 38,131 63,479 7,429 14,858 14,858 Total Materials/Supplies/Other 58,212 84,594 16,116 35,705 35,705 2201-4900 Depreciation 2201-4901 Depreciation/Mach/Equipment 874 5,291 0 5,291 5,291 2201-4902 Depreciation/Vehicles 57,039 95,067 0 95,067 95,067 Total Depreciation 57,913 100,358 0 100,358 100,358 242 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 2201-5400 Equipment/Furniture 2201-5402 Equip-More Than $1,000 0 0 0 0 11,250 2201-5403 Vehicles 0 694,350 549,975 694,350 95,870 2201-5405 Equipment more than $5,000 0 120,493 9,807 120,493 81,255 Total Equipment/Furniture 0 814,843 559,782 814,843 188,375 Total Fire 137,134 1,030,635 575,898 981,746 355,278 2601 Lighting/Landscaping/Medians 2601-4200 Contract Services 2601-4201 Contract Serv/Private 0 5,400 0 5,400 5,400 Total Contract Services 0 5,400 0 5,400 5,400 2601-4300 Materials/Supplies/Other 2601-4310 Motor Fuels And Lubes 5,705 6,700 1,903 6,700 6,700 2601-4311 Auto Maintenance 187 1,300 2,532 1,300 1,300 Total Materials/Supplies/Other 5,892 8,000 4,435 8,000 8,000 2601-4900 Depreciation 2601-4902 Depreciation/Vehicles 7,274 12,811 0 12,811 12,811 Total Depreciation 7,274 12,811 0 12,811 12,811 2601 Lighting/Landscaping/Medians 2601-5400 Equipment/Furniture 2601-5402 Equip-More Than $1,000 3,950 1,075 665 1,075 0 2601-5403 Vehicles 0 59,370 47,951 0 24,841 Total Equipment/Furniture 3,950 60,445 48,616 1,075 24,841 Total Lighting/Landscaping/Medians 17,116 86,656 53,051 27,286 51,052 3102 Sewers/Storm Drains 3102-4200 Contract Services 3102-4201 Contract Serv/Private 0 5,000 1,147 5,000 5,000 Total Contract Services 0 5,000 1,147 5,000 5,000 243 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 3102-4300 Materials/Supplies/Other 3102-4309 Maintenance Materials 0 1,000 0 1,000 1,000 3102-4310 Motor Fuels And Lubes 3,104 5,825 794 5,825 5,825 3102-4311 Auto Maintenance 6,052 2,384 402 2,384 2,384 Total Materials/Supplies/Other 9,156 9,209 1,196 9,209 9,209 3102 Sewers/Storm Drains 3102-4900 Depreciation 3102-4901 Depreciation/Mach/Equipment 2,032 2,032 0 2,032 2,032 3102-4902 Depreciation/Vehicles 21,560 27,137 0 27,137 27,137 Total Depreciation 23,592 29,169 0 29,169 29,169 3102-5400 Equipment/Furniture 3102-5402 Equip-More Than $1,000 0 1,075 665 1,075 0 3102-5403 Vehicles 0 70,023 47,951 0 33,135 Total Equipment/Furniture 0 71,098 48,616 1,075 33,135 Total Sewers/Storm Drains 32,748 114,476 50,959 44,453 76,513 3104 Street Maint/Traffic Safety 3104-4300 Materials/Supplies/Other 3104-4310 Motor Fuels And Lubes 6,382 9,520 2,987 9,520 9,520 3104-4311 Auto Maintenance 2,392 2,977 958 2,977 2,977 Total Materials/Supplies/Other 8,774 12,497 3,945 12,497 12,497 3104-4900 Depreciation 3104-4901 Depreciation/Mach/Equipment 4,935 4,427 0 4,427 4,427 3104-4902 Depreciation/Vehicles 2,988 14,882 0 14,882 14,882 Total Depreciation 7,923 19,309 0 19,309 19,309 244 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 3104-5400 Equipment/Furniture 3104-5402 Equip-More Than $1,000 0 10,901 665 10,901 1,675 3104-5403 Vehicles 0 0 0 70,023 91,375 Total Equipment/Furniture 0 10,901 665 80,924 93,050 Total Street Maint/Traffic Safety 16,697 42,707 4,610 112,730 124,856 3302 Community Services 3302-4200 Contract Services 3302-4201 Contract Serv/Private 100 6,150 6,101 6,250 6,250 Total Contract Services 100 6,150 6,101 6,250 6,250 3302 Community Services 3302-4300 Materials/Supplies/Other 3302-4310 Motor Fuels And Lubes 24,110 22,592 10,968 21,936 22,592 3302-4311 Auto Maintenance 3,191 8,000 3,878 8,000 8,000 Total Materials/Supplies/Other 27,301 30,592 14,846 29,936 30,592 3302-4900 Depreciation 3302-4901 Depreciation/Mach/Equipment 10,798 11,942 0 11,942 11,942 3302-4902 Depreciation/Vehicles 22,083 25,601 0 25,601 25,601 Total Depreciation 32,881 37,543 0 37,543 37,543 3302 Community Services 3302-5400 Equipment/Furniture 3302-5401 Equip-Less Than $1,000 0 27,150 0 27,150 0 3302-5402 Equip-More Than $1,000 7,028 13,538 0 13,538 0 3302-5403 Vehicles 0 0 0 0 71,667 3302-5405 Equipment more than $5,000 0 10,922 5,902 10,922 0 Total Equipment/Furniture 7,028 51,610 5,902 51,610 71,667 Total Community Services 67,310 125,895 26,849 125,339 146,052 245 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 4201 Community Dev/Building 4201-4200 Contract Services 4201-4201 Contract Serv/Private 0 350,000 0 350,000 192,000 Total Contract Services 0 350,000 0 350,000 192,000 4201-4300 Materials/Supplies/Other 4201-4310 Motor Fuels And Lubes 1,523 2,805 602 2,805 2,805 4201-4311 Auto Maintenance 213 838 640 838 838 Total Materials/Supplies/Other 1,736 3,643 1,242 3,643 3,643 4201-4900 Depreciation 4201-4902 Depreciation/Vehicles 2,159 4,970 0 4,970 4,970 Total Depreciation 2,159 4,970 0 4,970 4,970 Total Community Dev/Building 3,895 358,613 1,242 358,613 200,613 4202 Public Works Administration 4202-4200 Contract Services 4202-4201 Contract Serv/Private 0 530 0 530 530 Total Contract Services 0 530 0 530 530 4202-4300 Materials/Supplies/Other 4202-4310 Motor Fuels And Lubes 2,514 3,795 1,164 3,795 3,795 4202-4311 Auto Maintenance 268 7,904 727 7,904 7,904 Total Materials/Supplies/Other 2,782 11,699 1,891 11,699 11,699 715 Equipment Replacement Fund 4202 Public Works Administration 4202-4900 Depreciation 4202-4901 Depreciation/Mach/Equipment 2,755 1,066 0 1,066 1,066 4202-4902 Depreciation/Vehicles 3,879 3,757 0 3,757 3,757 Total Depreciation 6,634 4,823 0 4,823 4,823 246 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 4202-5400 Equipment/Furniture 4202-5403 Vehicles 0 45,729 0 45,729 0 Total Equipment/Furniture 0 45,729 0 45,729 0 Total Public Works Administration 9,416 62,781 1,891 62,781 17,052 4204 Building Maintenance 4204-4200 Contract Services 4204-4201 Contract Serv/Private 14,825 154,000 14,744 154,000 82,000 Total Contract Services 14,825 154,000 14,744 154,000 82,000 4204-4300 Materials/Supplies/Other 4204-4310 Motor Fuels And Lubes 455 450 460 690 690 4204-4311 Auto Maintenance 582 4,047 130 4,047 4,047 Total Materials/Supplies/Other 1,037 4,497 590 4,737 4,737 4204-4900 Depreciation 4204-4901 Depreciation/Mach/Equipment 6,328 2,042 0 2,042 2,042 4204-4902 Depreciation/Vehicles 1,639 1,739 0 1,739 1,739 4204-4904 Depreciation/Improvements 455 455 0 455 0 Total Depreciation 8,422 4,236 0 4,236 3,781 4204 Building Maintenance 4204-5400 Equipment/Furniture 4204-5402 Equip-More Than $1,000 0 165,730 0 165,730 0 Total Equipment/Furniture 0 165,730 0 165,730 0 4204 Building Maintenance 4204-5600 Buildings/Improvements 4204-5602 Imprvmnts Other Than Bldgs 0 9,800 0 9,800 0 Total Buildings/Improvements 0 9,800 0 9,800 0 Total Building Maintenance 24,284 338,263 15,334 338,503 90,518 247 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 4601 Community Resources 4601-4200 Contract Services 4601-4201 Contract Serv/Private 795 780 0 780 780 Total Contract Services 795 780 0 780 780 4601-4300 Materials/Supplies/Other 4601-4310 Motor Fuels And Lubes 1,881 2,200 910 2,200 2,200 4601-4311 Auto Maintenance 714 2,000 111 500 500 Total Materials/Supplies/Other 2,595 4,200 1,021 2,700 2,700 4601-4900 Depreciation 4601-4901 Depreciation/Mach/Equipment 98 2,138 0 2,138 2,138 4601-4902 Depreciation/Vehicles 1,372 2,352 0 2,352 2,352 Total Depreciation 1,470 4,490 0 4,490 4,490 4601-5400 Equipment/Furniture 4601-5402 Equip-More Than $1,000 0 0 0 0 2,800 4601-5405 Equipment more than $5,000 0 8,707 9,807 9,807 0 Total Equipment/Furniture 0 8,707 9,807 9,807 2,800 Total Community Resources 4,860 18,177 10,828 17,777 10,770 6101 Parks 6101-4300 Materials/Supplies/Other 6101-4310 Motor Fuels And Lubes 3,872 4,000 2,511 4,000 4,000 6101-4311 Auto Maintenance 672 1,300 350 1,300 1,300 Total Materials/Supplies/Other 4,544 5,300 2,861 5,300 5,300 6101 Parks 6101-4900 Depreciation 6101-4902 Depreciation/Vehicles 4,514 4,455 0 4,455 4,455 Total Depreciation 4,514 4,455 0 4,455 4,455 248 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 6101-5400 Equipment/Furniture 6101-5403 Vehicles 0 35,510 31,002 35,510 0 Total Equipment/Furniture 0 35,510 31,002 35,510 0 Total Parks 9,058 45,265 33,863 45,265 9,755 249 This page intentionally left blank 250 5 YEAR CAPITAL IMPROVEMENT PROGRAM SEE PAGE 313 2014-15 CAPITAL IMPROVEMENT PROGRAM 251 This page intentionally left blank 252 Goal CIP NO.PROJECT NAME General Fund State Gas Tax Fund Tyco fund Tyco Tidelands Park/Rec Facility Tax Fund CDBG Funds Measure R Fund Grant Fund Sewer Fund Bayview Drive Undergr District Impr Fund Capital Improvement Fund Equipment Replacement Fund Surf Memorial Trust TOTAL Current Year Request TOTAL CIP FUNDING FY 14-15 001 115 122 123 125 140 147 150 160 309 301 715 Fund Amount 001 216,362 216,362 115 77,298 77,298 147 5,000 5,000 301 10,664 10,664 309,324 3 14-128 Street Improvements -- Various Locations 230,000 204,078 349,079 16,843 800,000 800,000 53,135 53,135 301 21,865 75,000 75,000 001 1 150,000 150,000 115 30,543 30,543 145 263,352 263,352 146 528,814 528,814 972,709 1 12-153 Fire Station Traffic Signal 17,000 17,000 001 35,400 52,400 147 156,023 156,023 150 95,261 95,261 251,284 1 14-163 Protective Bollards Along the Strand 25,000 25,000 25,000 4 14-168 Valley Drive Sharrows 20,000 137,208 2 157,208 157,208 292,000 204,078 0 0 0 0 349,079 137,208 0 0 69,978 0 0 1,052,343 1,590,582 2,642,925 160 172,964 172,964 301 78,711 78,711 251,675 3 14-402 Sewer Improvements -- Various Locations 149,381 83,532 0 262,454 24,148 519,515 519,515 149,381 0 83,532 0 0 0 0 0 262,454 0 24,148 0 0 519,515 251,675 771,190 001 182,860 182,860 289,110 289,110 121 80,000 369,110 125 28,030 28,030 580,000 4 13-538 Citywide Park Master Plan 83,592 83,592 125 60,261 143,853 4 14-539 Valley Park Playground Surface Renovation 21,128 21,128 21,128 4 14-541 Clark Field Energy Efficient Electrical Upgrades - Phase II 100,000 100,000 200,000 200,000 183,592 0 0 0 410,238 0 0 0 0 0 0 0 0 593,830 351,151 944,981 TOTAL FOR PROJECT 3 PARK IMPROVEMENTS SUBTOTAL Sewer Improvements -- Various Locations South Park Playground Improvement11-5374 TOTAL FOR PROJECT TOTAL FOR PROJECT TOTAL FOR PROJECT Street Improvements -- Various Locations City of Hermosa Beach DEPARTMENT OF PUBLIC WORKS CAPITAL IMPROVEMENT PROGRAM - FY2014-15 Remaining Prior Year Funding TOTAL FOR PROJECT STREET AND HIGHWAY IMPROVEMENTS 3 TOTAL FOR PROJECT PCH Traffic Improvements 13-127 12-160 SEWER/STORM DRAIN IMPROVEMENTS 13-401 STREET AND HIGHWAY IMPROVEMENTS SUBTOTAL SEWER/STORM DRAIN IMPROVEMENTS SUBTOTAL PARK IMPROVEMENTS 3 5 3 12-143 11-141 PCH/Aviation Beautification Gould Avenue Street Improvements 253 Goal CIP NO.PROJECT NAME General Fund State Gas Tax Fund Tyco fund Tyco Tidelands Park/Rec Facility Tax Fund CDBG Funds Measure R Fund Grant Fund Sewer Fund Bayview Drive Undergr District Impr Fund Capital Improvement Fund Equipment Replacement Fund Surf Memorial Trust TOTAL Current Year Request TOTAL CIP FUNDING FY 14-15 001 115 122 123 125 140 147 150 160 309 301 715 Fund Amount City of Hermosa Beach DEPARTMENT OF PUBLIC WORKS CAPITAL IMPROVEMENT PROGRAM - FY2014-15 Remaining Prior Year Funding 32,240 32,240 001 1,000 33,240 0 125 46,760 46,760 80,000 5 12-609 Downtown Strategic Plan Implementation 160,000 160,000 160,000 1 13-606 Fire Station Renovation and Upgrades 001 23,178 23,178 1 14-614 Police Facilities Improvements 93,800 93,800 93,800 1 14-632 Fire Department Tower Demolition 220,000 220,000 220,000 0 125 50,112 50,112 58,134 58,134 301 16,954 75,088 125,200 1 13-655 City Facilities ADA Improvements 20,000 56,100 76,100 140 70,059 146,159 0 001 10,716 10,716 125,479 3,318 128,797 122 173,805 302,602 313,318 4 10-661 Surfing Memorial Statue 328,058 328,058 001 1,242 329,300 5 13-664 Comprehensive City Facilities Master Plan 100,000 100,000 001 55,739 155,739 631,934 0 145,479 3,318 32,240 56,100 0 0 0 0 0 426,077 328,058 1,623,206 449,565 2,072,771 1,256,907 204,078 229,011 3,318 442,478 56,100 349,079 137,208 262,454 0 94,126 426,077 328,058 3,788,894 2,642,973 6,431,867 Prior Year Current Year Total 001 General Fund $ 676,497 1,198,773$ Reserve, 2012 CDBG Fund Exchange 58,134$ 1,933,404$ Goals: 115 State Gas Tax Fund $ 107,841 204,078$ 311,919$ 121 Prop A Open Space Fund $ 80,000 -$ 80,000$ 1 122 Tyco Fund $ 173,805 229,011$ 402,816$ 2 123 Tyco Tidelands 3,318$ 3,318$ 3 High Performing City Providing 1st Class Services 125 Park/Rec Facility Tax Fund $ 185,163 442,478$ 627,641$ 4 140 CDBG Funds $ 70,059 56,100$ 126,159$ 5145Prop A Fund $ 263,352 263,352$ 146 Proposition C Fund $ 528,814 -$ 528,814$ 147 Measure R Fund $ 161,023 349,079$ 510,102$ 150 Grants Fund $ 95,261 $ 137,208 232,469$ 160 Sewer Fund $ 172,964 $ 262,454 435,418$ 1 301 Capital Improvement Fund $ 128,194 94,126$ 222,320$ 715 Equipment Replacement Fund 426,077$ 426,077$ Surf Memorial Trust 328,058$ 328,058$ $ 2,642,973 3,788,894$ 6,431,867$ 1 2 STP-L Fund Reserve 3 TOTAL FOR PROJECT TOTAL FOR PROJECT 4 11-602 PUBLIC BUILDING AND GROUND IMPROVEMENTS TOTAL FOR PROJECT 426,077 426,077 426,077 3 13-6494 Community Center General Improvements-Phase II Citywide Energy Conservation Upgrades413-656 Chevron Funds, Coke Drum Project, $150,000 Advance from Equipment Replacement Fund Fund, Reimbursable from SCE Financially Sound City GovernmentCommitment to a Safe Community Enhanced Economic Development Through Revitalized Downtown And Entry Corridors Clark Field Energy Efficient Electrical Upgrades-Phase I Municipal Pier Structural Repairs – Phase II PUBLIC BUILDING AND GROUND IMPROVEMENTS SUBTOTAL FUND TOTALS 1 13-659 More Livable, Sustainable City 254 This page intentionally left blank 255 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET AND HIGHWAY IMPROVEMENTS 001-8127-4201 115-8127-4201 147-8127-4201 301-8127-4201 PROJECT NO./TITLE: CIP 13-127 Street Improvements - Various Locations PROJECT DESCRIPTION: This project proposes pavement rehabilitation of streets at various locations. The selection of streets is prioritized based on their respective Pavement Condition Index (PCI, a numerical index ranging from 0 for failed pavement to 100 indicating pavement in perfect condition) established by the City’s Pavement Management Program Report. Candidates for this Fiscal Year’s Street Improvement Program are a continuation of past year’s PCI based list of streets as established in the Pavement Management Report. The project will also address limited quantities of deteriorated concrete sidewalk, curb and gutter, curb ramps and drainage deficiencies. It will also include the City’s Slurry Seal Program. JUSTIFICATION: To repair and/or maintain the City’s street infrastructure identified by the City’s Pavement Management Program Report in accordance with the City’s annual Street Improvement Program. STATUS: Design completed FY13-14 and construction to start FY 13-14. PROJECT COSTS REMAINING PRIOR YEARS FUNDS Construction $660,000 001 General Fund $216,362 Construction Support $35,000 115 State Gas Tax $77,298 Associate Engineer $75,000 147 Measure R $5,000 301 Capital Improvement Fund $10,664 CURRENT REQUEST PROJECT TOTAL: $770,000 TOTAL FY 14-15 CIP FUNDING: $309,324 256 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8127 Street Improvements- Various Locations 8127-4200 Contract Services 8127-4201 Contract Serv/Private 33,371 430,523 54,270 214,161 216,362 Total Contract Services 33,371 430,523 54,270 214,161 216,362 Total Street Improvements- Various Locations 33,371 430,523 54,270 214,161 216,362 115 State Gas Tax Fund 8127 Street Improvements- Various Locations 8127-4100 Personal Services 8127-4102 Regular Salaries 0 21,151 4,901 27,842 19,787 8127-4180 Retirement 0 3,681 306 1,740 1,237 8127-4188 Employee Benefits 0 7,797 58 2,522 2,102 8127-4189 Medicare Benefits 0 731 71 404 287 Total Personal Services 0 33,360 5,336 32,508 23,413 8127-4200 Contract Services8127-4201 Contract Serv/Private 184,218 713,614 314,704 623,997 53,885 Total Contract Services 184,218 713,614 314,704 623,997 53,885 Total Street Improvements-Various Locations 184,218 746,974 320,040 656,505 77,298 147 Measure R Fund 8127 Street Improvements- Various Locations 8127-4100 Personal Services 8127-4102 Regular Salaries 0 14,885 1,634 9,281 0 8127-4180 Retirement 0 1,227 102 580 1,237 8127-4188 Employee Benefits 0 2,599 20 841 2,1028127-4189 Medicare Benefits 0 244 24 135 287 Total Personal Services 0 18,955 1,780 10,837 3,626 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 257 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 8127-4200 Contract Services 8127-4201 Contract Serv/Private 71,474 213,145 144,116 0 1,374 Total Contract Services 71,474 213,145 144,116 0 1,374 Total Street Improvements-Various Locations 71,474 232,100 145,896 10,837 5,000 301 Capital Improvement Fund 8127 Street Improvements- Various Locations 8127-4200 Contract Services 8127-4201 Contract Serv/Private 26,012 467,989 408,337 457,325 10,664 Total Contract Services 26,012 467,989 408,337 457,325 10,664 Total Street Improvements-Various Locations 26,012 467,989 408,337 457,325 10,664 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 258 This page intentionally left blank 259 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET AND HIGHWAY IMPROVEMENTS 001-8128-4201 115-8128-4201 147-8128-4201 301-8128-4201 PROJECT NO./TITLE: CIP 14-128 Street Improvements - Various Locations PROJECT DESCRIPTION: This project proposes pavement rehabilitation of streets at various locations. The selection of streets is prioritized based on their respective Pavement Condition Index (PCI, a numerical index ranging from 0 for failed pavement to 100 indicating pavement in perfect condition) established by the City’s Pavement Management Program Report. Candidates for this Fiscal Year’s Street Improvement Program are a continuation of past year’s PCI based list of streets as established in the Pavement Management Report. The project will also address limited quantities of deteriorated concrete sidewalk, curb and gutter, curb ramps and drainage deficiencies. It will also include the City’s Slurry Seal Program. JUSTIFICATION: To repair and/or maintain the City’s street infrastructure identified by the City’s Pavement Management Program Report in accordance with the City’s annual Street Improvement Program. STATUS: . PROJECT COSTS REMAINING PRIOR YEARS FUNDS Construction $624,200 Construction Support $35,000 Engineering $55,000 Associate Engineer $85,800 (from 115 and 147 fund) CURRENT REQUEST FY15-16 Budget $800,000 001 General Fund $230,000 FY16-17 Budget $800,000 115 State Gas Tax Fund $204,078 FY17-18 Budget $800,000 147 Measure R Fund $349,079 FY18-19 Budget $800,000 301 Capital Improvement Fund $16,843 PROJECT TOTAL: $4,000,000 TOTAL FY 14-15 CIP FUNDING: $800,000 260 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8128 Street Improvements-Various Locations 8128-4200 Contract Services 8128-4201 Contract Serv/Private 0 0 0 0 230,000 Total Contract Services 0 0 0 0 230,000 Total Street Improvements-Various Locations 0 0 0 0 230,000 115 State Gas Tax Fund 8128 Street Improvements-Various Locations 8128-4200 Contract Services 8128-4201 Contract Serv/Private 0 0 0 0 204,078 Total Contract Services 0 0 0 0 204,078 Total Street Improvements-Various Locations 0 0 0 0 204,078 147 Measure R Fund 8128 Street Improvements-Various Locations 8128-4200 Contract Services 8128-4201 Contract Serv/Private 0 0 0 0 349,079 Total Contract Services 0 0 0 0 349,079 Total Street Improvements-Various Locations 0 0 0 0 349,079 301 Capital Improvement Fund 8128 Street Improvements- Various Locations 8128-4200 Contract Services 8128-4201 Contract Serv/Private 0 0 0 0 16,843 Total Contract Services 0 0 0 0 16,843 Total Street Improvements- Various Locations 0 0 0 0 16,843 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 261 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET AND HIGHWAY IMPROVEMENTS 301-8141-4201 PROJECT NO./TITLE: CIP 11-141 Gould Avenue Street Improvements PROJECT DESCRIPTION: This project proposes pavement rehabilitation of Gould Avenue/27th Street between Sepulveda Avenue and Manhattan Avenue. The project will also address limited quantities of deteriorated concrete sidewalk, curb and gutter, and drainage deficiencies. JUSTIFICATION: The pavement surface of Gould Avenue /27th Street is displaying severe alligatoring requiring increased pothole maintenance and repairs. Though deemed a residential street it is an arterial by definition based on traffic volume. STATUS: Engineering Design will be Completed in FY 14-15 PROJECT COSTS REMAINING PRIOR YEARS FUNDS Engineering 75,000 301 Capital Improvement Funds 21,865 Construction 875,000 CURRENT REQUEST 301 Capital Improvement Funds 53,135 PROJECT TOTAL: 950,000 TOTAL FY 14-15 CIP FUNDING: 75,000 262 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 301 Capital Improvement Fund 8141 Gould Avenue Street Improvements 8141-4200 Contract Services 8141-4201 Contract Serv/Private 19 42,101 15,565 20,236 75,000 Total Contract Services 19 42,101 15,565 20,236 75,000 Total Gould Avenue Street Improvements 19 42,101 15,565 20,236 75,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 263 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 001-8413-4201 115-8143-4201 145-8143-4201 146-8143-4201 PROJECT NO./TITLE: CIP 12-143 PCH-AVIATION BEAUTIFICATION PROJECT PROJECT DESCRIPTION: The purpose of this project is to improve the aesthetics along both the Aviation Boulevard and Pacific Coast Highway corridors. Improvements will include gateway signs, landscaping medians, street and pedestrian lighting, colored art panels, bus shelters, street furnishings, and other related streetscape improvements to help create an identity of Hermosa Beach. These improvements along with widening the sidewalks and installing medians on these corridors will to help create a pedestrian-friendly environment to enhances conditions for local business and ameliorate mobility. The project will also be coordinated with the operational mobility improvements proposed by the PCH Traffic Improvements Project which will also include preliminary engineering for the intersection of PCH & Aviation - funded through the South Bay Measure R Program. The Conceptual Plan for the project have been complete in FY 13-14 This project to be programmed/budgeted as follows: Phase I: Construct portion of project on PCH stretching from Herondo Street to Aviation Blvd. This will be presented as a Model project for the rest of the overall project (Phase III & IV). This Phase includes the implementation of wayfinding signage for the entire project (gateway monuments, street signs, marquee, etc.). Scheduled for 2014-2017, to also include maintenance improvements. Phase II: Underground utilities in portion of project on PCH stretching from Aviation Boulevard to Artesia Boulevard. Scheduled for 2015-2018. Phase III: Construct portion of project on Aviation Boulevard stretching from PCH to Harper Avenue. Scheduled for 2017-2020. Phase IV: Construct portion of project on PCH stretching from Aviation Boulevard to Artesia Boulevard. Scheduled for 2019-2022. STATUS: Conceptual Design completed in FY13-14. 264 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Phase I Design $693,425 Construction $7,974,386 Total Phase I $8,667,811 Phase II Design $460,000 Construction $5,290,000 Total Phase I $5,750,000 Phase III Design $488,005 Construction $5,612,062 Total Phase I $6,100,067 Phase IV Design $477,155 Construction $5,487,281 Total Phase I $5,964,436 001 General Fund1 115 State Gas Tax Fund 145 Proposition A Fund 146 Proposition C Fund ($375,000 from Potential Competitive Grant Funding) 1Chevron Coke Drum Project $150,000 $30,543 $263,352 $528,814 CURRENT REQUEST PROJECT TOTAL: $26,482,315 TOTAL FY 14-15 CIP FUNDING: $972,709 265 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8143 PCH-Aviation Beautification Project 8143-4200 Contract Services 8143-4201 Contract Serv/Private 0 150,000 0 0 150,000 Total Contract Services 0 150,000 0 0 150,000 Total PCH-Aviation Beautification Project 0 150,000 0 0 150,000 115 State Gas Tax Fund 8143 PCH-Aviation Beautification Project 8143-4200 Contract Services 8143-4201 Contract Serv/Private 14,545 49,455 3,345 18,912 30,543 Total Contract Services 14,545 49,455 3,345 18,912 30,543 Total PCH-Aviation Beautification Project 14,545 49,455 3,345 18,912 30,543 145 Proposition A Fund 8143 PCH-Aviation Beautification Project 8143-4200 Contract Services 8143-4201 Contract Serv/Private 0 275,000 11,648 11,648 263,352 Total Contract Services 0 275,000 11,648 11,648 263,352 Total PCH-Aviation Beautification Project 0 275,000 11,648 11,648 263,352 146 Proposition C Fund 8143 PCH-Aviation Beautification Project 8143-4200 Contract Services 8143-4201 Contract Serv/Private 38,180 592,820 1,740 78,527 528,814 Total Contract Services 38,180 592,820 1,740 78,527 528,814 Total PCH-Aviation Beautification Project 38,180 592,820 1,740 78,527 528,814 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 266 This page intentionally left blank 267 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 001- 8153-4201 PROJECT NO./TITLE: CIP 12-153 Fire Station Traffic Signal PROJECT DESCRIPTION: The Fire Station Traffic Signal is inoperative. Personnel currently stop traffic by entering the public right of way. Repairing this signal will help alleviate this safety concern and facilitate the entering and exiting of fire apparatus from the public right of way. STATUS: Design complete. Bidding in FY 13-14 with construction scheduled to be complete in FY 14-15. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Traffic Signal Supplies $15,000 001 General Fund $35,400 Construction $50,000 CURRENT REQUEST 001 General Fund $17,000 PROJECT TOTAL: $65,000 TOTAL FY 14-15 CIP FUNDING: $52,400 268 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8153 Fire Station Traffic Signal 8153-4200 Contract Services 8153-4201 Contract Serv/Private 12,425 50,575 0 15,175 52,400 Total Contract Services 12,425 50,575 0 15,175 52,400 Total Fire Station Traffic Signal 12,425 50,575 0 15,175 52,400 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 269 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 147- 8160-4201 150-8160-4201 PROJECT NO./TITLE: CIP 12-160 PCH Traffic Improvements PROJECT DESCRIPTION: The purpose of this project is to improve operational mobility along State Route 1 (Pacific Coast Highway) which also provides operational relief to I-405 by improving operations in a parallel route. The work is intended to upgrade the intersections by possible construction of dedicated right and left-hand turn pockets, restriping, and re-signalization. The proposed project also includes improvements including but not restricted to signage, parking, and channelization improvements of the segment on PCH between Anita Street and Artesia Boulevard and cross streets as required. This segment was identified for improvement as per SCAG’s study (User-based Microanalysis of SR 1, PCH) which was done in July 2009. The scope of work will also include preliminary engineering of PCH/Aviation Boulevard since this intersection is a major intersection and is part of the project study area. The scope shown above is from the list of projects funded through the South Bay Measure R Program. Traffic signal and pedestrian improvements at the intersection of Pacific Coast Highway and Pier Avenue are also included in the scope of this project. This work is being coordinated and ensured to be consistent with the PCH/Aviation Beautification Project. STATUS: Design in Progress. Will be Complete in FY14- 15. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering $126,200 147 Measure R Funds $156,023 150 Grants Fund $95,261 Construction $1,135,800 CURRENT REQUEST PROJECT TOTAL: $1,262,000 TOTAL FY 14-15 CIP FUNDING: $251,284 270 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 147 Measure R Fund 8160 PCH Traffic Improvements 8160-4200 Contract Services 8160-4201 Contract Serv/Private 1,200 248,800 21,826 89,628 156,023 Total Contract Services 1,200 248,800 21,826 89,628 156,023 Total PCH Traffic Improvements 1,200 248,800 21,826 89,628 156,023 150 Grants Fund 8160 PCH Traffic Improvements 8160-4100 Personal Services 8160-4102 Regular Salaries 0 3,721 408 2,320 0 8160-4180 Retirement 0 307 26 145 0 8160-4188 Employee Benefits 0 650 5 210 0 8160-4189 Medicare Benefits 0 61 6 34 0 Total Personal Services 0 4,739 445 2,709 0 8160-4200 Contract Services 8160-4201 Contract Serv/Private 0 95,261 0 0 95,261 Total Contract Services 0 95,261 0 0 95,261 Total PCH Traffic Improvements 0 100,000 445 2,709 95,261 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 271 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements 001-8163-4201 PROJECT NO./TITLE: CIP 14-163 Protective Bollards along The Strand PROJECT DESCRIPTION: Install bollards at openings to the Strand to prevent errant vehicles from entering. JUSTIFICATION: Pedestrians and others on the Strand are not adequately protected from errant vehicles that may enter onto the Strand. NOTE: Authorized vehicles will not be prevented from entering the Strand, as the bollards will be arranged to slow moving vehicles to drive around them. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering Design 25,000 CURRENT REQUEST 001 General Funds 25,000 PROJECT TOTAL: $TBD TOTAL FY 14-15 CIP FUNDING: $2$ $25,000 272 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8163 Protective Bollards Along the Strand 8163-4200 Contract Services 8163-4201 Contract Serv/Private 0 0 0 0 25,000 Total Contract Services 0 0 0 0 25,000 Total Protective Bollards Along the Strand 0 0 0 0 25,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 273 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET AND HIGHWAY IMPROVEMENTS 001-8168-4201 150-8168-4201 PROJECT NO./TITLE: CIP 14-168 Valley Drive Sharrows PROJECT DESCRIPTION: This project proposes the installation of sharrows, associate traffic furnishings, and prerequisite pavement rehabilitation on the entire length of Valley Drive. Valley Drive is identified as a major collector in accordance with FHWA’s Functional Classification and appears on the Caltrans “California Road System” and therefore eligible for STP-L funding. JUSTIFICATION: Installation of sharrows are identified on Valley in the City’s Bikeway Master Plan, consistent with Goal 4 – “More Livable, Sustainable Beach City” of the City’s Strategic Plan, and will provide additional North-South connectivity and travel route for bicyclists. The project is consistent with the project funding requirements per the April 23, 2013 exchange agreement and assignment of Federal Surface Transportation Program – Local Funds with Los Angeles County Metropolitan Transportation Authority (MTA). STATUS: PROJECT COSTS REMAINING PRIOR YEARS FUNDS Construction $195,000 Engineering $20,000 CURRENT REQUEST 001 General Fund $20,000 150 Grants Fund1 $137,208 1STP-L Fund Reserve PROJECT TOTAL: $215,000 TOTAL FY 14-15 CIP FUNDING: $157,208 274 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8168 Valley Drive Sharrows 8168-4200 Contract Services 8168-4201 Contract Serv/Private 0 0 0 0 20,000 Total Contract Services 0 0 0 0 20,000 Total Valley Drive Sharrows 0 0 0 0 20,000 150 Grants Fund8168 Valley Drive Sharrows 8116-4200 Contract Services 8116-4201 Contract Serv/Private 2,288 0 0 0 137,208 Total Contract Services 2,288 0 0 0 137,208 Total Valley Drive Sharrows 2,288 0 0 0 137,208 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 275 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements 160-8401-4201 301-8401-4201 PROJECT NO./TITLE: CIP 13-401 Sewer Improvements Various locations PROJECT DESCRIPTION: Design for Sanitary sewer rehabilitation at various locations, including minor storm drain improvements as determined by CIP 07-422. Update of the City’s Sewer Master Plan performed in FY 2007-08. JUSTIFICATION: The entire City’s sanitary sewer network was inventoried during the citywide sewer video project performed in FY07-08 as part of CIP 07-422 Update of the City’s Sewer Master Plan. As a result sewer segments were identified and prioritized for repair based on the level of distress. This project will include engineering and construction of sewer work required to be performed in association and in advance of streets designated for rehabilitation in FY 2012- 13. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Construction $400,000 160 Sewer Fund $172,964 Construction Support $25,000 301 Capital Improvement Fund $78,711 Engineering $25,000 CURRENT REQUEST PROJECT TOTAL: $450,000 TOTAL FY 14-15 CIP FUNDING: $251,675 276 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 160 Sewer Fund 8401 Sewer Improvements Various Locations 8401-4100 Personal Services 8401-4102 Regular Salaries 0 0 0 0 59,362 8401-4180 Retirement 0 0 0 0 3,710 8401-4188 Employee Benefits 0 0 0 0 6,305 8401-4189 Medicare Benefits 0 0 0 0 861 Total Personal Services 0 0 0 0 70,238 8401-4200 Contract Services 8401-4201 Contract Serv/Private 357,282 826,676 17,818 614,235 102,726 Total Contract Services 357,282 826,676 17,818 614,235 102,726 Total Sewer Improvements Various Locations 357,282 826,676 17,818 614,235 172,964 301 Capital Improvement Fund8401 Sewer Improvements Various Locations 8401-4200 Contract Services 8401-4201 Contract Serv/Private 56,982 194,189 12,030 115,418 78,711 Total Contract Services 56,982 194,189 12,030 115,418 78,711 Total Sewer Improvements Various Locations 56,982 194,189 12,030 115,418 78,711 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 277 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements 001-8402-4202 122-8402-4202 160-8402-4202 301-8402-4202 PROJECT NO./TITLE: CIP 14-402 Sewer Improvements Various locations PROJECT DESCRIPTION: Design for Sanitary sewer rehabilitation at various locations as determined by CIP 07-422. Update of the City’s Sewer Master Plan performed in FY 2007-08. JUSTIFICATION: The entire City’s sanitary sewer network was inventoried during the citywide sewer video project performed in FY07-08 as part of CIP 07-422 Update of the City’s Sewer Master Plan. As a result sewer segments were identified and prioritized for repair based on the level of distress. This project will include engineering and construction of sewer work required to be performed in association and in advance of streets designated for rehabilitation in FY 2014-15. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Construction $450,000 Construction Support $25,000 Engineering $45,000 Associate Engineer $59,881 (from 160 Fund) CURRENT REQUEST FY15-16 Budget $400,000 001 General Fund 149,381 FY16-17 Budget $400,000 122 Tyco Fund 83,532 FY17-18 Budget $400,000 160 Sewer Fund 262,454 Fy18-19 Budget $400,000 301 Capital Improvement Fund 24,148 PROJECT TOTAL: $2,179,881 TOTAL FY 14-15 CIP FUNDING: $519,515 278 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8402 Sewer Improvements- Various Locations 8402-4200 Contract Services 8402-4201 Contract Serv/Private 0 0 0 0 149,381 Total Contract Services 0 0 0 0 149,381 Total Sewer Improvements- Various Locations 0 0 0 0 149,381 122 Tyco Fund 8402 Sewer Improvements- Various Locations 8402-4200 Contract Services 8402-4201 Contract Serv/Private 0 0 0 0 83,532 Total Contract Services 0 0 0 0 83,532 Total Sewer Improvements- Various Locations 0 0 0 0 83,532 160 Sewer Fund 8402 Sewer Improvements- Various Locations 8402-4200 Contract Services 8402-4201 Contract Serv/Private 0 0 0 0 262,454 Total Contract Services 0 0 0 0 262,454 Total Sewer Improvements- Various Locations 0 0 0 0 262,454 301 Capital Improvement Fund 8402 Sewer Improvements- Various Locations 8402-4200 Contract Services 8402-4201 Contract Serv/Private 0 0 0 0 24,148 Total Contract Services 0 0 0 0 24,148 Total Sewer Improvements- Various Locations 0 0 0 0 24,148 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 279 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 001-8537-4201 121-8537-4201 125-8537-4201 PROJECT NO./TITLE: CIP 11-537 South Park Playground Improvement PROJECT DESCRIPTION: Demolition of existing skate rink and construction of natural playground for 2-5 year old and 6-12 year old play area. STATUS: Design to be complete in FY 13-14. Construction scheduled for FY 14-15 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Design 68,000 Construction 580,000 001 General Fund 182,860 121 Prop A Open Space Fund 80,000 125 Parks/Rec Fund 28,030 CURRENT REQUEST 125 Parks/Rec Fund 289,110 PROJECT TOTAL: 648,000 TOTAL FY 14-15 CIP FUNDING: 580,000 280 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8537 South Park Playground Improvements 8537-4200 Contract Services 8537-4201 Contract Serv/Private 0 210,890 0 0 182,860 Total Contract Services 0 210,890 0 0 182,860 Total South Park Playground Improvements 0 210,890 0 0 182,860 121 Prop A Open Space Fund 8537 South Park Playground Improvements 8537-4200 Contract Services 8537-4201 Contract Serv/Private 0 148,000 0 68,050 80,000 Total Contract Services 0 148,000 0 68,050 80,000 Total South Park Playground Improvements 0 148,000 0 68,050 80,000 125 Park/Rec Facility Tax Fund 8537 South Park Playground Improvements 8537-4200 Contract Services 8537-4201 Contract Serv/Private 0 28,030 0 0 317,140 Total Contract Services 0 28,030 0 0 317,140 Total South Park Playground Improvements 0 28,030 0 0 317,140 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 281 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 001-8538-4201 125-8538-4201 PROJECT NO./TITLE: CIP 13-538 Citywide Park Master Plan PROJECT DESCRIPTION: Update the City’s 1990 Park Master Plan by assessing park facilities and developing a comprehensive maintenance plan and long term capital improvement plan. Sports Park Upgrades: Valley, Clark Field, South Park Neighborhood Parks: Shaffer, Sand Hill, Noble, Seaview, Scout, Greenwood, 8th/Valley, Fort Lots-o-Fun, 4th/Prospect, Edith Rodaway Friendship, 5th/Prospect, 3rd/Prospect, Ardmore, Kay Etow, Bi-Centennial, Ocean View, Moondust Hermosa Valley Greenbelt/Trail JUSTIFICATION: Forecast maintenance costs by creating a comprehensive maintenance plan, as well as provide additional beautification, park and landscape upgrade and usability of parks throughout the City through various CIP projects. STATUS: Preparation of FY14-15 Park Master Plan PROJECT COSTS REMAINING PRIOR YEAR FUNDS Update City’s existing Park Master Plan to include needs and site assessment. $150,000 Estimated Indirect costs including: Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $3,712,000 Estimated Construction $11,590,000 125 Park/Rec Facility Tax Fund $60,261 CURRENT REQUEST 001 General Fund $83,592 PROJECT TOTAL: $15,452,000 TOTAL FY 14-15 CIP FUNDING: $143,853 282 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8538 Citywide Park Master Plan 8538-4200 Contract Services 8538-4201 Contract Serv/Private 0 0 0 0 83,592 Total Contract Services 0 0 0 0 83,592 Total Citywide Park Master Plan 0 0 0 0 83,592 125 Park/Rec Facility Tax Fund 8538 Citywide Park Master Plan 8538-4100 Personal Services 8538-4102 Regular Salaries 0 5,574 408 2,320 0 8538-4180 Retirement 0 307 26 145 0 8538-4188 Employee Benefits 0 650 5 210 0 8538-4189 Medicare Benefits 0 61 6 34 0 Total Personal Services 0 6,592 445 2,709 0 8538-4200 Contract Services 8538-4201 Contract Serv/Private 0 60,261 0 445 60,261 Total Contract Services 0 60,261 0 445 60,261 Total Citywide Park Master Plan 0 66,853 445 3,154 60,261 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 283 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 125-8539-4201 PROJECT NO./TITLE: CIP 14-539 Valley Park Playground Surface Renovation PROJECT DESCRIPTION: Resurface existing poured rubber playground surface at Valley Park to protect surface from granulation, cracks, holes and UV rays. JUSTIFICATION: The existing rubber playground surface is discolored and dry. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Construction $21,128 CURRENT REQUEST 125 Park/Rec Facility Fund $21,128 PROJECT TOTAL: $21,128 TOTAL FY 14-15 CIP FUNDING: $21,128 284 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 125 Park/Rec Facility Tax Fund 8539 Valley Park Playground Surface Renovation 8539-4200 Contract Services 8539-4201 Contract Serv/Private 0 0 0 0 21,128 Total Contract Services 0 0 0 0 21,128 Total Valley Park Playground Surface Renovation 0 0 0 0 21,128 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 285 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Park Improvements 001-8602-4201 125-8602-4201 PROJECT NO./TITLE: CIP 14-541 Clark Field Energy Efficient Electrical Upgrades- Phase II PROJECT DESCRIPTION: Additional upgrade of poles and field lighting to increase energy efficiency. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Design $20,000 Construction $180,000 CURRENT REQUEST 001 General Fund 125 Park Recreation Facility Tax Fund $100,000 $100,000 PROJECT TOTAL: $200,000 TOTAL FY 14-15 CIP FUNDING: $200,000 286 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8541 Clark Field Energy Upgrades Ph II 8541-4200 Contract Services 8541-4201 Contract Serv/Private 0 0 0 0 100,000 Total Contract Services 0 0 0 0 100,000 Total Clark Field Energy Upgrades Ph II 0 0 0 0 100,000 125 Park/Rec Facility Tax Fund8541 Clark Field Energy Efficient Upgrades II 8541-4200 Contract Services 8541-4201 Contract Serv/Private 0 0 0 0 100,000 Total Contract Services 0 0 0 0 100,000 Total Clark Field Energy Efficient Upgrades II 0 0 0 0 100,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 287 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8602-4201 125-8602-4201 PROJECT NO./TITLE: CIP 11-602 Clark Field Energy Efficient Electrical Upgrades PROJECT DESCRIPTION: Upgrade electric panels and controls at the Announcer’s Booth. JUSTIFICATION: The existing equipment in the Announcer’s Booth is in very poor condition and does not qualify for Area Lighting power rates. Once upgraded, the new equipment will qualify for Area Lighting power rates, improve safety, reduce maintenance problems, and allow greater operating flexibility for the field lighting increasing energy efficiency. STATUS: Design complete in FY 13-14 Construction scheduled for FY 14-15 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Design 10,000 Construction 70,000 Additional upgrade of poles and field lighting to increase energy efficiency. Design & Construction 240,000 001 General Fund 125 Park/Rec Facility Tax Fund 1,000 46,760 CURRENT REQUEST 125 Park/Rec Facility Tax Fund 32,240 PROJECT TOTAL: 320,000 TOTAL FY 14-15 CIP FUNDING: 80,000 288 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8602 Clark Field Energy Efficient Upgrade I 8602-4200 Contract Services 8602-4201 Contract Serv/Private 0 1,000 0 0 1,000 Total Contract Services 0 1,000 0 0 1,000 Total Clark Field Energy Efficient Upgrade I 0 1,000 0 0 1,000 125 Park/Rec Facility Tax Fund8602 Clark Field Energy Efficient Upgrade I 8602-4200 Contract Services 8602-4201 Contract Serv/Private 2,300 47,700 0 940 79,000 Total Contract Services 2,300 47,700 0 940 79,000 Total Clark Field Energy Efficient Upgrade I 2,300 47,700 0 940 79,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 289 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001- 8606-4201 PROJECT NO./TITLE: CIP 13-606 Fire Station Renovation & Upgrades PROJECT DESCRIPTION: Upgrades and/or repairs to the following: Kitchen cabinets: $5,000 Exterior sliding glass door, lock, and frame: $3,000 Apparatus bay door: $25,000 The 50+ year old Hermosa Beach Fire Department Building is need of repairs, upgrades and replacement of old & worn building/living necessities. These include: the paging/lighting system, apparatus bay door, painting, window & floor coverings, and cracks in the apparatus bay floor. STATUS: Apparatus bay door completed 13-14. Remaining items to begin 14-15. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Construction $33,000 001 General Fund 23,178 CURRENT REQUEST PROJECT TOTAL: $33,000 TOTAL FY 14-15 CIP FUNDING: $23,178 290 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8606 Fire Station Renovation & Upgrades 8606-4200 Contract Services 8606-4201 Contract Serv/Private 643 52,727 27,278 29,548 23,178 Total Contract Services 643 52,727 27,278 29,548 23,178 Total Fire Station Renovation & Upgrades 643 52,727 27,278 29,548 23,178 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 291 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: & COMMUNITY DEVELOPMENT 001-8609-4201 CATEGORY: Public Building and Ground Improvements PROJECT NO./TITLE: CIP 12-609 Downtown Strategic Plan Implementation PROJECT DESCRIPTION: The purpose of this project is to develop a strategic economic plan for the Civic Center Complex and Downtown core in order to stimulate economic growth for the City’s downtown area and the City as a whole, including leveraging city assets and development of key private property sites to complement and stimulate re-investment in the downtown area. The Downtown Core Revitalization Strategy (Roma Design Group, 2014) provided a conceptual plan focused on the downtown per Council direction. The next step is to obtain public input and implement the various components of the plan. This project to be programmed/budgeted as follows: Phase I Strategic Plan: FY 14-15 Phase II Hermosa Avenue, Pier Plaza/Beach and Downtown parking solutions: Conceptual and Architectural Plans, Preliminary Engineering Study, Appraisals, Parking Needs Assessment, and Financing Options. Coordinate with General Plan Update in regard to parking studies: FY 14-15 Phase III Architectural, Structural and Engineering Plans and Specifications: FY15-16 Phase IV Construction: FY16-18 Construction of improvements on Hermosa Avenue between 10th and 14th Streets and the Pier Plaza. Improvements would include gateway signs, street parking, landscaping medians, street and pedestrian lighting, widened sidewalks, colored art panels, bus shelters, street furnishings, and other related streetscape improvements to support downtown economic growth. Improvements to the Pier plaza would include enhancements to the existing landscape and hardscape with new lighting, additional landscaping, and fountains and/or sculptural elements. For the Strand; introduction of a children’s play area, adult fitness equipment and a bicycle kiosk. STATUS: Development of Strategic Plan in FY12-13. The project will be coordinated with the General Plan update. This request requests funds for a preliminary engineering and architectural studies; preliminary parking needs assessment, asset appraisals, and cost estimates for elements in the Downtown Core Revitalization Strategic (Roma Design Group). 292 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Planning 35,000 Preliminary Design 125,000 Estimated indirect costs to include engineering, permits, construction management Construction 840,000 4,000,000 CURRENT REQUEST 001 General Fund $160,000 PROJECT TOTAL: 5,000,000 TOTAL FY 14-15 CIP FUNDING: 160,000 293 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8609 Downtown Strategic Plan 8609-4200 Contract Services 8609-4201 Contract Serv/Private 0 198,632 52,723 198,632 160,000 Total Contract Services 0 198,632 52,723 198,632 160,000 Total Downtown Strategic Plan 0 198,632 52,723 198,632 160,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 294 This page intentionally left blank 295 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8614-4201 PROJECT NO./TITLE: CIP 14- 614 Police Facilities Improvements PROJECT DESCRIPTION: The project involves creating additional secured storage for property and evidence, consolidation of range and armory equipment, and installation of new updated locks on secured doors in the police department. JUSTIFICATION: Old Traffic Office on Bard - Remove walls and drop ceiling, install panels on walls, install shelving, security gate and alarm system to added property/evidence storage for bicycles and larger property items. New Traffic Office on Bard: Install new (currently non-existing) bathroom in traffic office. Add driveway to roll-up door. New Traffic Office on Bard: Build new armory, and install security fencing and alarm system. This will consolidate all range and armory equipment in one place. Police Station: Install new lock system which includes key fobs and keypad access at all doors. Our current flat key system in no longer supported and not able to be repaired. Several locks are in need of repair. STATUS: PROJECT COSTS REMAINING PRIOR YEARS FUNDS Design and Construction $93,800 CURRENT REQUEST 001 General Fund $93,800 PROJECT TOTAL: $93,800 TOTAL FY 14-15 CIP FUNDING: $93,800 296 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8614 Police Facilities Impovements 8614-4200 Contract Services 8614-4201 Contract Serv/Private 0 0 0 0 93,800 Total Contract Services 0 0 0 0 93,800 Total Police Facilities Impovements 0 0 0 0 93,800 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 297 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8632-4201 PROJECT NO./TITLE: CIP 14-632 Fire Department Tower Demolition PROJECT DESCRIPTION: Demolition and removal of the Fire Department tower and seismic upgrades to the 2nd Floor addition. JUSTIFICATION: The Fire Department tower has been recommended for demolition in the 2000 RRM Design Group report because of its poor condition. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering Design Construction 30,000 $190,000 CURRENT REQUEST 001 General Fund $220,000 PROJECT TOTAL: $220,000 TOTAL FY 14-15 CIP FUNDING: $220,000 298 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8632 Fire Department Tower Demolition 8632-4200 Contract Services 8632-4201 Contract Serv/Private 0 0 0 0 220,000 Total Contract Services 0 0 0 0 220,000 Total Fire Department Tower Demolition 0 0 0 0 220,000 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 299 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-2015 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 125-8649-4201 301-8649-4201 PROJECT NO./TITLE: CIP 13-649 Community Center General Improvement – Phase II PROJECT DESCRIPTION: On-going improvements to the Community Center including energy efficiency improvements, electrical upgrades and repairs as well as upgrade to the fire alarm system. JUSTIFICATION: The Community Center is approximately 75-years and in need of numerous upgrades including electrical and fire alarm in order to extend the service life of the building. STATUS: South Wing Rewiring and Theatre lights were completed in FY 13-14. Design for North Wing Electrical repairs is scheduled to start in late FY 13-14 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering Design 12,000 Construction 113,200 Additional improvements including window repairs, painting and structural repairs 180,000 125 Park/Rec Facility Tax Fund 50,112 301 Capital Improvement Fund 16,954 CURRENT REQUEST 001 General Fund 58,134 PROJECT TOTAL: 305,200 TOTAL FY 14-15 CIP FUNDING: 125,200 300 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8649 Community Center Gen Improvements Ph. II 8649-4200 Contract Services 8649-4201 Contract Serv/Private 0 0 0 0 58,134 Total Contract Services 0 0 0 0 58,134 Total Community Center Gen Improvements Ph. II 0 0 0 0 58,134 125 Park/Rec Facility Tax Fund 8649 Community Center Gen Improvements Ph. II 8649-4100 Personal Services 8649-4102 Regular Salaries 0 8,370 817 4,640 0 8649-4180 Retirement 0 614 51 290 0 8649-4188 Employee Benefits 0 1,300 10 420 0 8649-4189 Medicare Benefits 0 122 12 67 0 Total Personal Services 0 10,406 890 5,417 0 8649-4200 Contract Services 8649-4201 Contract Serv/Private 89,599 75,377 0 25,261 50,112 Total Contract Services 89,599 75,377 0 25,261 50,112 Total Community Center Gen Improvements Ph. II 89,599 85,783 890 30,678 50,112 301 Capital Improvement Fund 8649 Community Center Gen Improvements Ph. II 8649-4200 Contract Services 8649-4201 Contract Serv/Private 48,146 17,954 0 1,000 16,954 Total Contract Services 48,146 17,954 0 1,000 16,954 Total Community Center Gen Improvements Ph. II 48,146 17,954 0 1,000 16,954 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 301 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 122-8655-4201 140-8655-4201 PROJECT NO./TITLE: CIP 13-655 City Facilities ADA Improvements PROJECT DESCRIPTION: The City Facilities ADA Improvements consists of installation of self-opening doors at the Civic Center, Community Center and the Clark Building to Comply with the Americans with Disabilities Act (ADA). The Citywide facilities ADA assessment study will be included in the CIP13-664 City Facility Condition Assessment and Asbestos Report. STATUS: Design and Construction FY 14-15 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Design Engineering $20,000 140 CDBG Funds $70,059 Construction $126,159 CURRENT REQUEST 122 Tyco Fund $20,000 140 CDBG Funds $56,100 PROJECT TOTAL: $146,159 TOTAL FY 14-15 CIP FUNDING: $146,159 302 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 122 Tyco Fund 8655 City Facilities ADA Improvements 8655-4200 Contract Services 8655-4201 Contract Serv/Private 0 0 0 0 20,000 Total Contract Services 0 0 0 0 20,000 Total City Facilities ADA Improvements 0 0 0 0 20,000 140 Community Dev Block Grant 8655 City Facilities ADA Improvements 8655-4200 Contract Services 8655-4201 Contract Serv/Private 0 70,059 0 0 126,159 Total Contract Services 0 70,059 0 0 126,159 Total City Facilities ADA Improvements 0 70,059 0 0 126,159 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 303 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 715-8656-4201 PROJECT NO./TITLE: CIP 13-656 Citywide Energy Conservation Upgrade PROJECT DESCRIPTION: Conduct energy audits for all City facilities in order to assess areas where the City can reduce electricity and natural gas uses and costs. This will also help explore solutions to attain higher levels of energy efficiency including the use of solar panels. The scope of this project also includes replacement of the City Buildings and Parks interior lights and City owned streetlights JUSTIFICATION: Part of the strategy and steps undertaken by the City to accelerate energy reduction and cost saving in support of the City Council carbon neutral policy, this project will implement a City Facilities and streetlight energy efficiency. STATUS: Audit completed in FY 13-14 Partial Interior lights were installed in City Buildings and Parks through SCE Direct Install Program in FY13-14 Begin replacement of City owned streetlights fixtures in FY 14-15 Staff is working with solar vendors to research options to determine feasibility and cost-effectiveness of installing solar panels on City buildings or grounds. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering $61,909 Construction $364,168 (Replacement of City owned streetlights fixtures and remaining Building and Parks lighting ) Additional design and construction of on-going facility upgrades utilizing renewable energy sources 600,000 CURRENT REQUEST 715 Equipment Replacement Fund1 1Advance from the Equipment Replacement Fund – Reimbursable from SCE $426,077 PROJECT TOTAL: $1,026,077 TOTAL FY 14-15 CIP FUNDING: $426,077 304 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 715 Equipment Replacement Fund 8656 Citywide Energy Conservation Upgrades 8656-4200 Contract Services 8656-4201 Contract Serv/Private 0 0 0 0 426,077 Total Contract Services 0 0 0 0 426,077 Total Citywide Energy Conservation Upgrades 0 0 0 0 426,077 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 305 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8609-4201 122-8659-4201 123-8659-4201 PROJECT NO./TITLE: CIP 13-659 Municipal Pier Structural Repairs – Phase II PROJECT DESCRIPTION: Phase I of the Municipal Pier structural repairs were completed in May 2013. Phase II will focus on repairing 12 more damaged piles and cracked deck which were identified in the February 2012 Pier Evaluation Report. Additional damage reports were compiled from the observation of the construction crew performing the repairs of Phase I. STATUS: Design for this Phase is scheduled to be completed in FY 13-14 PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering Design 93,318 Construction 720,000 (on-going repairs) 001 General Fund 10,716 122 Tyco Fund 173,805 CURRENT REQUEST 122 Tyco Fund 125,479 123 Tyco Tidelands 3,318 PROJECT TOTAL: 813,318 TOTAL FY 14-15 CIP FUNDING: 313,318 306 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8659 Municipal Pier Structural Repairs Ph.II 8659-4200 Contract Services 8659-4201 Contract Serv/Private 9,400 10,716 0 0 10,716 Total Contract Services 9,400 10,716 0 0 10,716 Total Municipal Pier Structural Repairs Ph.II 9,400 10,716 0 0 10,716 122 Tyco Fund 8659 Municipal Pier Structural Repairs Ph.II 8659-4200 Contract Services 8659-4201 Contract Serv/Private 0 205,335 9,445 0 299,284 Total Contract Services 0 205,335 9,445 0 299,284 Total Municipal Pier Structural Repairs Ph.II 0 205,335 9,445 0 299,284 123 Tyco Tidelands 8659 Municipal Pier Structural Repairs II 8659-4200 Contract Services8659-4201 Contract Serv/Private 0 0 0 0 3,318 Total Contract Services 0 0 0 0 3,318 Total Municipal Pier Structural Repairs II 0 0 0 0 3,318 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 307 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements 001-8661-4201 XXX-8661-4201 PROJECT NO./TITLE: CIP 10-661 Surfing Memorial Statue PROJECT DESCRIPTION: Installation of a surf legends memorial bronze statue in front of the community center. JUSTIFICATION: The memorial statue is to commemorate Hermosa Beach’s great surfing heritage. Project has been funded entirely through donations. STATUS: Design and construction is on hold pending the outcome of potential funds from a trust fund source. Funds permitting, project can be completed in a 6 to 9 month time period. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Design, Materials, & Construction 379,300 001 General Fund 1,242 CURRENT REQUEST Surf Memorial Trust 328,058 PROJECT TOTAL: 379,300 TOTAL FY 14-15 CIP FUNDING: 329,300 308 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8661 Surfing Memorial Statue 8661-4200 Contract Services 8661-4201 Contract Serv/Private 0 51,242 0 50,000 1,242 Total Contract Services 0 51,242 0 50,000 1,242 Total Surfing Memorial Statue 0 51,242 0 50,000 1,242 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 309 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2014-15 DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Ground Improvements 001-8664-4201 PROJECT NO./TITLE: CIP 13-664 Comprehensive City Facilities Master Plan PROJECT DESCRIPTION The objective of this study is to assess the condition of the City’s buildings including City Hall, Fire./Police Department buildings, Base 3 building, Community Center, and other structures. The study’ scope which is yet to be determined may include a needs and space planning analysis, seismic evaluation, ADA compliance and transition plan, building systems assessment (including major mechanical, electrical, plumbing), and an asbestos / lead-based paint survey. An inventory of the condition of the City’s buildings and structures and a prioritized list of repairs/improvements with estimated costs will be developed. The study will provide a schedule of recommended repair/upgrades which should assist in the compilation of CIP budgets. JUSTIFICATION: To facilitate future repairs and improvements. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Assessment 155,739 001 General Fund 55,739 CURRENT REQUEST 001 General Fund 100,000 PROJECT TOTAL: 155,739 TOTAL FY 14-15 CIP FUNDING: 155,739 310 2012-13 2013-14 2013-14 2013-14 2014-15 Expended Total Budget YTD Thru Jan Yr. End Est Dept Request 001 General Fund 8664 Comprehensive City Facilities Plan 8664-4200 Contract Services8664-4201 Contract Serv/Private 0 55,739 0 0 155,739 Total Contract Services 0 55,739 0 0 155,739 Total Comprehensive City Facilities Plan 0 55,739 0 0 155,739 CITY OF HERMOSA BEACH DEPARTMENT EXPENDITURE DETAIL 2014-15 BUDGET 311 This page intentionally left blank 312 FY 14-152 FY15-16 FY16-17 FY 17-18 FY 18-19 UNFUNDED AMOUNT TOTALS 309,324 309,324 800,000 800,000 800,000 800,000 800,000 3,200,000 1 4,000,000 75,000 875,000 875,000 1 950,000 972,709 25,509,606 1 26,482,315 52,400 52,400 251,284 1,010,716 1,010,716 1 1,262,000 25,000 25,000 157,208 57,792 1 215,000 632,390 632,390 50,000 50,000 2,642,925 2,685,716 800,000 800,000 800,000 31,335,504 33,978,429 251,675 251,675 519,515 400,000 400,000 400,000 400,000 1,660,366 1 2,179,881 14,000,000 14,000,000 12,375,000 12,375,000 771,190 400,000 400,000 400,000 400,000 28,035,366 28,806,556 580,000 580,000 143,853 15,308,147 1 15,452,000 21,128 21,128 200,000 200,000 944,981 0 0 0 0 15,308,147 16,253,128 1 2 Detail sheets for all projects with 2014-15 amounts are included only in the 2014-15 section and are not included in the 5 Year CIP section SUBTOTAL SUBTOTAL PARKS IMPROVEMENTS CIP 11-537 South Playground Improvement CIP 13-538 Citywide Park Master Plan CIP 14-539 Valley Park Playground Surface Renovation CIP 14-541 Clark Field Energy Efficient Electrical Upgrades - Phase II CIP 14-402 Sewer Improvements - Various Locations Stormwater/Urban Run-off Diversion Project CIP 14-168 Valley Drive Sharrows Traffic Calming Program 8th Street Safe Route to School SUBTOTAL SEWER/STORM DRAIN IMPROVEMENTS CIP 13-401 Sewer Improvements - Various Locations Sewer Replacement Program See FY14-15 Project Detail sheets regarding future unfunded project amounts CIP 13-127 Street Improvements - Various Locations CIP 14-128 Street Improvements CIP 14-163 Protective Bollards Along Strand PROJECT NAME STREET AND HIGHWAY IMPROVEMENTS CIP 11-141 Gould Avenue (from Manahttan Ave. to PCH) CIP 12-143 PCH/Aviation Beautification Project CIP 12-153 Fire Station Traffic Signal CIP 12-160 PCH Traffic Improvements 313 FY 14-152 FY15-16 FY16-17 FY 17-18 FY 18-19 UNFUNDED AMOUNT TOTALSPROJECT NAME 80,000 120,000 120,000 240,000 1 320,000 23,178 23,178 160,000 4,840,000 1 5,000,000 93,800 93,800 220,000 220,000 125,200 90,000 90,000 180,000 1 305,200 146,159 146,159 426,077 150,000 150,000 150,000 150,000 600,000 1 1,026,077 313,318 200,000 100,000 100,000 100,000 500,000 1 813,318 329,300 329,300 155,739 155,739 7,200,000 7,200,000 845,000 845,000 29,200,000 29,200,000 6,200,000 6,200,000 6,750,000 6,750,000 18,750,000 18,750,000 7,800,000 7,800,000 2,072,771 560,000 460,000 250,000 250,000 83,105,000 85,177,771 6,431,867 157,784,017 164,215,884 1 2 Detail sheets for all projects with 2014-15 amounts are included only in the 2014-15 section and are not included in the 5 Year CIP section See FY14-15 Project Detail sheets regarding future unfunded project amounts Community Center Theatre Upgrade Fire Station Replacement New Corporate Yard Facility Police Building General Improvement SUBTOTAL ANNUAL PROJECT COST TOTALS CIP 13-664 Comprehensive City Facilities Master Plan CIP 14-614 Police Facilities Improvements CIP 14-632 Fire Department Tower Demolition City Hall General Improvements CNG Fueling Station Community Center General Improvements PUBLIC BUILDINGS AND GROUNDS IMPROVEMENTS CIP 10-661 Surf Memorial CIP 11-602 Clark Field Energy Efficient Electrical Upgrades CIP 12-609 Downtown Strategic Plan Implementation CIP 13-606 Fire Station Renovation and Upgrades CIP 13-649 Community Center General Improvements CIP 13-655 City Facilities ADA Transition Plan & Improvements CIP 13-656 Citywide Energy Conservation Upgrades CIP 13-659 Municipal Pier Structure Repairs - Phase II 314 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: STREET AND HIGHWAY IMPROVEMENTS PROJECT NO./TITLE: 8th Street - Safe Route to School Project PROJECT DESCRIPTION: The project consists of improvements that provide a “safe route to school” to Hermosa Valley School at 1645 Valley Drive in the City of Hermosa Beach. Improvements include continuous sidewalk and ADA curb access ramps on both sides of 8th Street, from Hermosa Avenue to Valley Drive; installing yellow ladder crosswalks on both sides of 8th Street at intersections of: Manhattan Avenue, Monterey Blvd., Loma Drive, Cypress Avenue, Bard Street and Valley Drive, installing new MUTCD School Zone signs along 8th Street and upgrade School Zone signs along Valley Drive; installing a new ramp at the intersection of 16th Street and Ardmore Avenue to cross the Hermosa Valley Greenbelt and join the existing ramp leading to the school. JUSTIFICATION: STATUS: . PROJECT COSTS REMAINING PRIOR YEARS FUNDS Construction $479,900 Construction Support $45,000 Engineering $50,000 Contingency $57,490 CURRENT REQUEST PROJECT TOTAL: $632,390 TOTAL CIP FY 14-15 FUNDING: NONE 315 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Street and Highway Improvements PROJECT NO./TITLE: Traffic Calming Program PROJECT DESCRIPTION: The purpose of this project is to develop a Traffic Calming Program that addresses neighborhood traffic safety concerns. The development of the program will require partnering with citizens and/or community groups to become actively involved in the development of traffic calming strategies. The goal of the Traffic Calming Program is to improve the quality of life within residential neighborhoods by identifying traffic problems and to find acceptable and appropriate solutions. The main objectives of the program will be to reduce the speed of vehicle traffic, promote other forms of non-motorized transportation, reduce cut-through traffic, minimize the negative effects of automobile travel, create attractive streets, and to improve the safety and convenience of pedestrians and cyclists. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Engineering $50,000 CURRENT REQUEST PROJECT TOTAL: $50,000 TOTAL FY 14-15 CIP FUNDING: None 316 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer Improvements PROJECT NO./TITLE: Sewer Replacement Program PROJECT DESCRIPTION: Design and rehabilitation of the City’s entire Sanitary Sewer infrastructure in accordance to the repairs identified by the Los Angeles County Department of Public Works assessment report prepared in 2012. JUSTIFICATION: The entire City’s sanitary sewer network was inventoried during the citywide sewer video project performed in FY07-08 as part of CIP 07-422 Update of the City’s Sewer Master Plan. As a result sewer segments were identified and prioritized for repair based on the level of distress. Sewer Replacement program is identified as a high priority policy item in the City’s 2014 Strategic plan PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect Costs including, Engineering, permits, testing & inspection, Construction management: $1,823,366 Construction: $12,155,722 CURRENT REQUEST PROJECT TOTAL: $14,000,000 TOTAL FY 14-15 CIP FUNDING: None 317 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Sewer/Storm Drain Improvements PROJECT NO./TITLE: Stormwater/Urban Run-off Diversion Project PROJECT DESCRIPTION: Design and construction of a stormwater/urban run-off diversion system(s). Project diverts urban run-off and limited stormwater from three-existing major storm drain networks into underground infiltration basins and/or fields in the Greenbelt and adjacent feasible sites. JUSTIFICATION: Project meets the City’s NPDES permit requirements to improve receiving bodies’ water quality. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect Costs including, Engineering, permits, testing & inspection, construction management: $1,950,000 Construction: $10,425,000 CURRENT REQUEST PROJECT TOTAL: $12,375,000 TOTAL FY 14-15 CIP FUNDING: None 318 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: City Hall General Improvement PROJECT DESCRIPTION: Renovations to the existing 23,000 SF City Hall including interior improvements, department relocations, efficiency improvements, exterior improvements, potential seismic upgrades, ADA upgrades, and site improvements. JUSTIFICATION: The City Hall/Civic Center was constructed circa 1963. Although, renovations of the architectural floor plan were performed in 2001, the facility is in need of major architectural, energy-efficient, electro- mechanical and seismic upgrades. Renovation of the facility is recommended to extend the service life of the building. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect costs including Space Planning, Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $1,450,000 Estimated Construction $5,750,000 CURRENT REQUEST PROJECT TOTAL: $7,200,000 TOTAL FY 14-15 CIP FUNDING: None 319 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Building and Grounds PROJECT NO./TITLE: CNG Fueling Station PROJECT DESCRIPTION: This project proposes installing a Compressed Natural Gas (CNG) Fueling Station to support City Fleet natural gas vehicles and potentially for public use. It consists of installing fueling station pumps and an above ground natural gas tank. . JUSTIFICATION: This project will be a step forward and a key component to support the City’s Clean Fleet Policy and Action Plan. The station will support current and future City CNG fueled fleet vehicles. STATUS: FY 14-15: Research available funding sources. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Preliminary Engineering Engineering Construction $20,000 $75,000 $750,000 CURRENT REQUEST PROJECT TOTAL: $845,000 TOTAL FY 14-15 CIP FUNDING: None 320 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: Community Center General Improvement PROJECT DESCRIPTION: Renovations to the existing 33,814 SF Community Center including interior, exterior, potential seismic upgrades, ADA upgrades, and site improvements. JUSTIFICATION: The Community Center is approximately 75-years and in need of architectural, seismic and numerous code requirement upgrades. Improvement will include renovating the center to a modern energy efficient multipurpose facility. Renovation of the facility is recommended to extend the service life of the building. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect costs including: Space Planning, Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $7,300,000 Estimated Construction $21,900,000 CURRENT REQUEST PROJECT TOTAL: $29,200,000 TOTAL FY 14-15 CIP FUNDING: None 321 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: Community Center Theater Upgrades PROJECT DESCRIPTION: Renovation of the existing 20,200 SF Theater including new ceilings, acoustics, stage upgrades, lighting, audio, seating, pre-function areas, and overall finish upgrades. JUSTIFICATION: The Theatre received minor improvements that included energy efficient lighting and ADA upgrades. The facility is approximately 75-years and is in need of major exterior and interior improvements to serve as a modern Community Entertainment Center. PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect costs including Space Planning, Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $1,550,000 Estimated Construction $4,650,000 CURRENT REQUEST PROJECT TOTAL: $6,200,000 TOTAL FY 14-15 CIP FUNDING: None 322 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: Fire Station Replacement PROJECT DESCRIPTION: Design and construction of a new 10,000 SF, 3-Bay Fire Station located potentially off-site from the existing Civic Center. Fire Station will be designed and constructed according to the Essential Services Act. Fire Station will include Apparatus Bays, Kitchen, Administration, Dormitories, Emergency Generator, Fueling Island, and all supporting services. JUSTIFICATION: The Facility was constructed circa 1959 and is in need of major architectural, seismic and numerous code requirement upgrades as described in the RRM Design Group report. This report determined that it will be more cost effective to demolish and rebuild the entire facility. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect costs including Space Planning, Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $1,750,000 Estimated Construction $5,000,000 CURRENT REQUEST PROJECT TOTAL: $6,750,000 TOTAL FY 14-15 CIP FUNDING: None 323 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: New Corporate Yard Facilities PROJECT DESCRIPTION: Construction of a new Corporate Yard Facility to include approximately 50,000 SF of new buildings comprised of Administration, Sewer, Storage, Shops, Fleet Maintenance, and Employee Services. Site improvements will include new material bins, surface parking, and a fueling island. The new facility may potentially be located offsite from the existing yard site. JUSTIFICATION: The current facility is outdated and in need of replacement. The traffic safety and fleet maintenance building are in poor conditions and do not meet seismic code requirement. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated Indirect costs including Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $3,750,000 Estimated Construction $15,000,000 CURRENT REQUEST PROJECT TOTAL: $18,750,000 TOTAL FY 14-15 CIP FUNDING: None 324 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROJECT REQUEST DEPARTMENT: PUBLIC WORKS PRIORITY NO.: ACCOUNT NO.: CATEGORY: Public Buildings and Ground Improvements PROJECT NO./TITLE: Police Building General Improvement PROJECT DESCRIPTION: Renovations to the existing 15,600 SF Police Building including interior, exterior, potential seismic upgrades, ADA upgrades, and site improvements. Improvements will ensure the upgrades comply with the Essential Services Act of the California Building Code. JUSTIFICATION: The Facility was constructed circa 1959 and is in need of architectural, seismic and numerous code requirement upgrades. Improvement will include renovating the building to a modern and efficient law enforcement facility. Renovation of the facility is recommended to extend the service life of the building. STATUS: PROJECT COSTS REMAINING PRIOR YEAR FUNDS Estimated indirect costs including Space Planning, Architecture, Engineering, Permits, Testing & Inspection, and Construction Management $1,560,000 Estimated Construction $6,240,000 CURRENT REQUEST PROJECT TOTAL: $7,800,000 TOTAL FY 14-15 CIP FUNDING: None 325 This page intentionally left blank 326 FINANCIAL POLICIES 327 This page intentionally left blank 328 FINANCIAL POLICIES Fund Balance Policies The City Council has adopted policies for specific fund balances or reserve funds: General Fund Any funds remaining unspent at year-end in the General Fund transfer equally to the Contingency Fund, Insurance Fund, Equipment Replacement Fund and the Capital Improvement Fund. Transfers may be redirected as the need arises. Contingencies* The adopted goal is to maintain fund balance equal to 16% of the General Fund appropriations for economic uncertainties and unforeseen emergencies. Compensated Absences The adopted goal is to maintain fund balance equal to 25% funding for accrued liabilities for employee vacation, sick and compensatory time. Retirement Stabilization These funds are set aside for use during periods of unstable rates. Insurance Fund The adopted goal is to maintain $3,000,000 in net assets for unanticipated claims and catastrophic losses. Equipment Replacement Fund The adopted goal is to maintain net assets equal to the accumulated amount calculated for all equipment, based on replacement cost and useful life of equipment. *The Contingencies balance in the General Fund is intended to serve as a hedge against uncertainty in the estimates used in the budget and multi-year forecast and as a reserve in the event of an emergency. Risks associated with estimates include the following: Revenue risks: Revenues falling short of budget estimates may cause deficits. Transitional funding may be necessary to respond to reductions in major revenues due to local, regional, and national economic downturns (which could range from one year to several years). State budget risks: In the past, the State has implemented budget solutions that legislatively reallocate intergovernmental revenues from local jurisdictions to the State (in the absence of guarantees or constitutional protection of these revenues). These include property taxes, sales taxes, gas taxes, grants, and reimbursements. Uncontrollable costs: Fluctuations in retirement costs due to market conditions and pension system investment performance. The City does also have funds set aside for Retirement Stabilization. In addition, there may be other cost increases that are beyond the City’s control (e.g., fuel, utility charges). Accounting and Reporting Policies The City's accounting and financial reporting systems will be maintained in conformance with all state and federal laws, generally accepted accounting principles (GAAP) and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). Further, the City will make every attempt to implement all changes to governmental accounting practices at the earliest practicable time. 329 An annual audit will be performed by an independent public accounting firm with an audit opinion to be included with the City's published Comprehensive Annual Financial Report (CAFR). The City’s CAFR will present budgetary comparisons as part of audited basic financial statements. The City's CAFR will be submitted to the GFOA Certification of Achievement for Excellence in Financial Reporting Program. The financial report should be in conformity with GAAP, demonstrate compliance with finance related, legal and contractual provisions, disclose thoroughness and detail sufficiency, and minimize ambiguities and potentials for misleading inference. The City's CAFR will also be submitted to the California Society of Municipal Finance Officers (CSMFO) Awards Program and to national repositories identified by the City's bond trust agent in compliance with continuing disclosure requirements and to enable investors to make informed decisions. Internal Controls A system of effective internal controls will be maintained that assures only properly authorized expenditures, recordings of financial transactions, and accounting entries are executed and provides for the physical security of City funds and assets. The City’s independent auditor conducts annual reviews of the City’s internal controls in conjunction with the annual audit to assure that adequate internal controls exist, at a reasonable cost, and that fiscal practices are in compliance with federal, state and city rules and regulations. The City’s cash handling practices are also reviewed in conjunction with the independent audit. Classification of Fund Balance In accordance with the Governmental Accounting Standards Board (GASB) Statement No. 54, classifications of fund balance used are as follows: Non-spendable fund balances include amounts that cannot be spent because they are either (a) not in spendable form, or (b) legally or contractually required to be maintained intact. Examples are inventory, prepaid items, long-term notes receivable Restricted fund balances are the portion of fund balance that have externally enforceable limitations on their usage through legislation or limitations imposed by creditors, grantors, laws and regulations of other governments or enabling legislation. Committed fund balances are self-imposed limitations by the highest level of decision-making authority, namely the City Council, prior to the end of the reporting period. City Council approval is required to commit resources or to rescind the commitment. Assigned fund balances are limitations imposed by management based on the intended use of the funds. Modifications or rescissions of the constraints can be removed by the same type of action that limited the use of the funds Unassigned fund balances represent funds that have not been restricted, committed or assigned to specific purposes with the general fund. Pension and Other Post Employment Benefit (OPEB) Funding Pension The City’s retirement plan for full time employees is provided through California Public Employees Retirement System (CalPERS). The City’s contributions to the plan fluctuate each year based on an annual actuarial plan valuation. This variable rate employer contribution includes the normal cost of 330 providing contracted benefits plus or minus an amortization of plan changes and net actuarial gains and losses since the last valuation period. It is the City’s policy to make contributions to the plan equaling 100% of the actuarially required contribution (ARC). Because the City pays the entire actuarially required contribution each year, by definition, its net pension obligation at the end of the each is $0. Any unfunded actuarial liability is amortized and paid in accordance with the actuary’s funding recommendations. OPEB The City participates in a post- retirement health care plan trust administered by Public Agency Retirement Service’s (PARS). Varying benefits are provided according to the City’s Memorandums of Understanding (MOU’s) with each employee group. It is the City’s policy to make contributions to the plan equaling 100% of the actuarially required contribution (ARC). Because the City pays the entire actuarially required contribution each year, by definition, its net pension obligation at the end of the each is $0. Any unfunded actuarial liability is amortized and paid in accordance with the actuary’s funding recommendations. An actuarial study is performed every three years in accordance with Governmental Accounting Board Standards. (GASB). Internal Service Funds The City uses internal service funds to account for equipment replacement costs, insurance costs, building maintenance costs and information technology costs and to account for the financing of goods and services provided by one department or agency to other departments or agencies of the City through user service charges. Internal Service Funds shall be used to equitably distribute facility, vehicle and equipment replacement and maintenance costs among City user departments and to assure that adequate funding is on hand to replace/maintain assets and pay liabilities. Internal Service Funds are maintained to account for insurance payments and claims liabilities and to provide a mechanism to fully fund such costs and liabilities. Budget Policies When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted (committed, assigned and unassigned) as they are needed when expenditures are incurred. One-time revenue will be reserved or used for one-time expenditures or capital improvements. Conversely, on-going revenues will be used to fund on-going expenditures. The City will prepare a five- year forecast annually to emphasize and facilitate long range financial planning. The City will prepare a budget summary or a budget in brief to summarize financial factors, provide financial summaries and identify keys issues affecting the budget as a tool to educate and involve the public. It is the City’s policy to adopt a balanced General Fund budget where operating revenue is equal to, or exceeds, operating expenditures. In the event a balanced budget is not adopted, a specific plan will be presented to the City Council for returning the budget to a balanced position. The City Council and Department Heads will be provided with periodic summary financial reports, by fund, comparing actual revenues and expenditures to budgeted amounts. 331 Budget Process The budget process begins each year in February with a Pre-Budget Policy meeting with the City Council, City Manager and Department Heads. The meeting is an early opportunity to review City Council goals, identify upcoming issues that may affect the budget and a chance for the City Council to discuss policy issues that may impact budget preparation. Department Heads prepare estimates of revenues and departmental expenditures for submission to the Finance Director. The City Manager and Finance Director meet with each department to review the estimates and discuss requests. From these meetings, the preliminary budget is developed. The Capital Improvement Budget, which is part of the same document, follows the same process. The City Manager is required to submit a preliminary budget to the City Council on or before May 15th of each year. One or two public workshops are held in May and June to review the budget and receive public input. One formal public hearing is held in June, prior to budget adoption. The City Council must adopt an annual budget, by resolution, on or before June 30 for the coming fiscal year (July 1 – June 30). If the budget is not adopted by that date, the preliminary budget, except for capital outlays, goes into effect until the budget is adopted. The budget may be amended during the year as necessary. A Midyear Budget Review is conducted in February, at which time adjustments to revenue estimates and appropriations are made. Expenditures may not exceed appropriations at the fund level. The City Manager may approve transfers of appropriation within funds; transfers of appropriations from one fund to another require City Council approval. Budgets are adopted for all governmental and proprietary funds on a basis consistent with generally accepted accounting principles. Appropriation Limitation The City Council annually adopts a resolution establishing the City’s appropriation limit in accordance with Article XIII-B of the Constitution of the State of California, Section 7900 of the State of California Government Code. The resolution is considered in conjunction with adoption of the annual budget. The limit is reviewed by the City’s independent auditors as required by law. Revenue Policies The City will estimate annual revenues using an objective, analytical process; specific assumptions will be documented and maintained. Budgeted revenues will be estimated conservatively using accepted standards, trends and estimates provided by the state, other governmental agencies, reliable economic forecasters and/or consultants when available. The City plans to conduct a user fee study at least every five years to ensure cost recovery and subsidy levels are correct and to ensure that service delivery methods are represented accurately in the study. The study will determine the full cost of providing services and identify subsidy levels so that the appropriate recovery level may be set. Debt Service The City will consider the use of debt (bonds, certificates of participation or capital leases) only for one- time capital improvement projects. The project’s useful life will not exceed the term of the financing. Debt financing will not be used for current operations. Even though California Government Code Section 43605 provides for a legal debt limit of 15% of gross assessed valuation; the City uses a limit of 2%. (Because this provision was enacted when assessed valuation was based on 25% of market value, the valuation will be calculated at 25% before the debt limit is applied). The City will seek to obtain the highest possible bond rating and to maintain or improve the rating in order to minimize borrowing costs and preserve access to credit. 332 The City will generally conduct financings on a competitive basis; however, negotiated financings may be used where market volatility or the use of an unusual or complex financing or security structure is a concern with regard to marketability. The City has chosen not to use long-term debt to pay for capital improvement or infrastructure improvements at this time; therefore no debt service is shown in the budget. Investment Policies Investments are governed by a separate investment policy that is adopted by resolution every year. Website Presentation of Financial Documents The City will use its website to present official financial documents of the City and other financial documents that may be of interest to the public and as an important investor relations tool. 333 This page intentionally left blank 334 APPENDIX 335 This page intentionally left blank 336 CITY OF HERMOSA BEACH FACTS & FIGURES ♦ Date of Incorporation January 14, 1907 ♦ Form of Government Council - City Manager ♦ Location Four miles south of Los Angeles International Airport ♦ Area 1.43 square miles ♦ Population 19,750 ♦ Parking Meters 1,606 ♦ Public Safety One Police Station, 37 safety personnel One Fire Station, 17 safety personnel ♦ Parks & Public Facilities Beach - 36.52 acres Twenty parks - 21.70 acres Hermosa Greenbelt – 19.50 acres (Open space park) One Community Theatre ♦ Libraries One Los Angeles County Branch Library ♦ Employees Full-time 136 ♦ Largest Employer 24 Hour Fitness (188) ♦ Climate Average Temperature 70o F Summer, 55o F Winter ♦ Assessed Valuation $5.1 Billion1 ♦ Miles of streets Forty miles of streets ♦ Number of Street Lights 400 (city owned) 924 (electric utility) ♦ Sanitary Sewers 40.4 miles ♦ City Storm Drains 2.2 miles ♦ Parcels1 7,072 Residential – 6,314 Commercial – 521 Vacant – 103 Other – 134 ♦ Housing Units2 10,145 (2014) ♦ Persons Per Household2 2.07 (2014) Source: City of Hermosa Beach, Finance Department 1 HdL Coren & Cone 2012-13 2 State of California Department of Finance 337 CITY OF HERMOSA BEACH REVENUE HISTORY BY FUND 2014-15 BUDGET 2012-13 2011-12 2010-11 2009-10 2008-09ActualActualActualActualActual General FundProperty Taxes $12,151,230 $11,598,616 $11,518,645 $11,407,965 $11,188,377Sales & Use Tax $2,598,751 $2,474,651 $2,209,559 2,112,971 2,390,658Transient Occupancy Tax $1,996,174 $1,884,020 $1,689,356 1,559,049 1,645,571Business License Tax $950,526 $950,803 $807,755 863,781 866,072Utility Users Tax $2,503,265 $2,495,895 $2,520,720 2,559,369 2,575,209Other Taxes $1,178,172 $1,089,002 $1,043,161 980,780 982,487 Licenses & Permits $783,122 $668,406 $627,056 556,738 678,477 Fines & Forfeitures $2,369,887 $2,430,891 $2,129,045 2,040,336 2,075,238 Use of Property & Money $870,479 $564,225 $393,575 325,979 322,734 Other Governments $115,389 $159,765 $175,729 164,496 171,555 Service Charges $6,215,837 $4,183,297 $3,864,207 3,998,344 4,007,265 Other Revenue $635,194 $177,681 $217,943 314,113 256,919 Total General Fund $32,368,027 $28,677,252 $27,196,751 $26,883,921 $27,160,562 Lighting & Landscaping Fund $579,115 $459,226 $460,537 $456,456 $452,597Downtown Enhancement Fund $0 $1,653,881 $1,440,565 1,033,460 1,041,711State Gas Tax Fund $451,002 $552,427 $493,185 521,387 691,659 AB 939 Fund $42,463 $57,344 $58,788 60,524 68,361 Prop A Open Space Fund $20,557 $433,957 $20,557 20,557 114,945 Tyco Fund $315,495 $316,457 $320,392 320,252 428,981 Tyco Tidelands Fund ($19)$471 $1,584 2,417 7,678 Parks/Rec Facility Tax Fund $174,214 $22,044 $128,308 6,566 30,248 Building Improvement Fund $0 $0 $0 0 46 Bayview Drive District Adminsitrative Exp Fund $4,373 $4,357 $4,381 13 4,675Lower Pier District Administrative Expense Fund $2,600 $2,600 $2,500 3,324 3,324Myrtle District Administrative Expense Fund $9,144 $9,165 $8,958 9,585 9,817Loma District Administrative Expense Fund $10,192 $10,218 $9,854 10,586 10,890Beach Dr Assmnt Dist Exp Fund $3,025 $3,027 $2,722 14 3,008Community Development Block Grant Fund $0 $0 $6,453 9,088 142,799Prop A Transit Fund $311,294 $300,513 $270,962 267,206 319,271 Prop C Fund $256,564 $241,766 $226,440 230,278 307,301 Measure R $192,209 $179,974 $165,331 124,655 0 Grants Fund $272,561 $367,474 $902,508 1,831,753 627,130 Air Quality Improvement Fund $24,670 $25,573 $22,124 22,943 27,154 Supplemental Law Enforcement Services Fund $101,466 $102,435 $102,532 102,974 106,463 California Law Enforcement Equipment Program $0 $0 $0 0 11Sewer Fund $779,828 $58,348 $66,680 52,636 81,098Asset Forfeiture Fund $49,746 $48,184 $92,878 41,671 90,687Fire Protection Fund $12,160 $8,434 $36,142 24,258 65,687Retirement Stabilization Fund $0 $0 $0 7,595 19,920Contingency Fund $0 $0 $0 37,551 121,477Capital Improvement Fund $198,386 $23,517 $215,531 84,238 34,143 Artesia Boulevard Relinquishment Fund $4,848 $150 $148 208 665 Myrtle Utility Underground Improvement Fund $0 $0 $0 (3,425)323 Bayview Dr Util Undrgrndng Dist Imp Fund $0 $0 $0 (60,963)6,793 Beach Dr Assessment Improvement Fund $0 $0 $0 (19,070)3,040 Bayview Drive Redemption Fund $1,079 $1,135 $1,223 1,365 848 Lower Pier District Redemption Fund $281 $268 $318 332 693 Beach Dr Assessment Dist Redemption Fund $538 $543 $590 619 375Beach Dr Assessment Dist Reserve Fund $36 $40 $44 53 126Myrtle Avenue Assessment Fund $738 $665 $723 847 1,872Loma Drive Assessment Fund $938 $865 $827 919 1,911Bayview Drive Reserve Fund $120 $133 $145 174 424Insurance Fund $7,375,859 $2,403,842 $2,964,091 2,467,820 2,230,212Equipment Replacement Fund $1,648,806 $1,660,228 $1,619,642 1,469,618 1,450,339 Grand Total $45,212,314 $37,626,513 $36,844,414 $36,024,405 $35,669,264 338 REVENUE CATEGORY DETAIL 2014-15 Schedule of Revenues by Fund and Revenue History by Fund The following General Fund revenue accounts are included for each revenue category on the Schedule of Revenues by Fund and the Revenue History by Fund: Property Taxes Current Year Secured Current Year Unsecured Prior Year Collections Supplemental Roll SB813 Property Tax In Lieu of Vehicle License Fees Sales and Use Tax Sales Tax In-Lieu Sales Tax Transient Occupancy Tax Business License Tax Utility Users Tax Other Taxes ½ Cent Sales Tax Extension Transfer Tax Cable TV Franchise Electric Franchise Gas Franchise Refuse Franchise Licenses and Permits Fines and Forfeitures Use of Money and Property Other Governments Intergovernmental/State Service Charges Other Revenues 339 CITY OF HERMOSA BEACH EXPENDITURE HISTORY BY FUND 2014-15 BUDGET 2012-13 2011-12 2010-11 2009-10 2008-09 Actual Actual Actual Actual Actual General FundCity Council $202,756 $200,109 $161,696 $186,670 $412,229City Attorney $175,227 407,445 264,307 217,528 227,891City Clerk/Elections $271,854 326,956 281,448 310,986 260,265City Manager $461,128 376,489 377,491 361,384 361,741 Affordable Housing $7,525 15,397 6,659 7,700 23,750City Prosecutor $138,768 114,636 135,620 137,274 138,183City Treasurer $104,855 121,682 117,295 124,408 123,525Community Development Building & Safety $611,532 567,359 569,631 627,053 733,857 Planning $653,630 598,110 591,759 571,851 641,375Community Resources/Cable TV $1,080,688 961,349 1,010,432 1,170,058 1,321,918Finance Administration $793,968 749,411 771,071 747,142 714,956Finance Cashier $612,058 553,662 466,097 520,772 544,000Fire Department $4,736,344 4,555,686 4,756,938 5,472,221 5,161,923General Appropriations $91,958 67,136 102,175 99,737 99,234Human Resources $362,720 296,977 300,679 468,930 603,032Police$10,113,195 10,019,440 9,861,045 10,057,270 10,110,477Community Services $1,881,953 1,722,711 1,642,569 1,458,623 1,549,083 Crossing Guards $77,584 76,333 76,219 77,203 74,862Public Works Administration $568,326 543,082 561,805 623,468 769,002 Building Maintenance $733,286 653,741 667,228 645,629 627,073 Parks $780,906 682,111 671,484 730,580 760,096 Street Maintenance/Traffic Safety $936,457 886,805 872,588 871,462 836,192Capital Improvement Projects $101,009 273,316 55,405 4,237 0Downtown Enhancement Fund $181,680 0 0 0 0Pier Parking Structure $130,764 0 0 0 0Downtown Parking Lot A $40,011 0 0 0 0County Share Pkg Structure Revenue $367,462 0 0 0 0Total General Fund $26,217,643 $24,769,943 $24,321,641 $25,492,186 $26,094,664 Lighting & Landscaping Fund $555,124 550,357 507,806 $529,126 $520,354Downtown Enhancement Fund $0 1,329,553 1,289,412 996,868 963,306State Gas Tax Fund $512,329 341,476 117,563 59,240 417,221AB 939 Fund $145,086 167,324 115,379 78,437 98,033Prop A Open Space Fund $136,373 294,181 0 0 94,388Tyco Fund $287,919 830,930 1,974 13 93,948Tyco Tidelands Fund $19,662 20,039 144,066 33,958 33,446Parks/Rec Facility Tax Fund $112,025 0 0 130,789 237,379Bayview Drive Dist Admin Exp Fund $3,926 1,553 1,577 1,481 1,575Lower Pier Administrative Expense Fund $2,233 1,329 1,323 1,334 1,339Myrtle District Administrative Expense Fund $8,390 5,304 7,068 4,022 5,469Loma District Administrative Expense Fund $8,987 5,597 7,210 4,271 5,793Beach Dr Assmnt Dist Admin Exp Fund $2,304 1,509 1,486 1,499 1,527Community Development Block Grant Fund $0 0 0 9,087 142,797Prop A Transit Fund $170,372 164,801 1,217,871 315,165 149,817Prop C Fund $104,608 30,961 1,404,925 1,050,691 291,785Measure R $123,941 101,517 20,166 19,420 0Grants Fund $260,710 376,220 911,704 1,809,797 633,546Air Quality Improvement Fund $23,917 2,574 1,080 56,591 61,833Supplemental Law Enforcement Services Fund $130,128 168,235 135,475 30,262 65,959California Law Enforcement Equipment Program $0 0 0 0 292Sewer Fund $892,220 423,768 463,512 724,283 906,919Asset Forfeiture Fund $3,162 31,532 31,202 51,482 5,445Fire Protection Fund $28,937 0 7,500 10,932 22,206Capital Improvement Fund $312,373 211,953 237,926 709,586 1,013,556Artesia Boulevard Relinquishment Fund $7,210 1,627 998 4,000 2,825Insurance Fund $1,912,917 4,652,294 4,145,921 2,728,355 2,924,934Equipment Replacement Fund $1,280,761 1,307,501 1,590,923 1,232,785 $1,200,027 Grand Total $33,263,257 $35,792,078 $36,685,708 $36,085,660 $35,990,383 340 EXPLANATION OF USER CHARGE ALLOCATIONS Communications Equipment Replacement Charges: Departments are charged user charges for the replacement of computer equipment, peripheral equipment, business machines and for a proportionate share of the Information Technology Division costs. The current useful life for personal computers is 3 years, while peripherals range from 4 to 6 years. The useful life for business machines is 7 years. The allocation is distributed based on the following weighted formula: Annual amortization + percent of Information Technology equipment amortization + percent of total Information Technology Division costs + business machine amortization. Equipment Replacement Charges: Departments are charged user charges for the replacement of vehicles, heavy equipment, general small equipment and for a proportionate share of the Equipment Service Division costs. The useful life for vehicles and heavy equipment ranges from 3 to 25 years. The allocation is distributed based on the following weighted formula: Percent of Equipment Service Division costs + Department Parts & Fuel + Department vehicle amortization + Department specific services. Building Maintenance Charges: Departments are charged user charges for the maintenance of all City buildings. The allocation for 2014-15 is $101,555 and is distributed based on the square footage occupied by each department. This amount does not provide the full amount needed for all building maintenance but is a step toward providing necessary funds. Insurance User Charges: Departments are charged user charges for liability, worker’s compensation, unemployment, and property and bonds. Costs are allocated using the following weighted formulas: Liability Percent of losses for 3 years x per cent of payroll + per cent of vehicles x Liability Department costs. Worker Compensation Percent of Payroll x Workers Compensation Department costs. Auto/Property/Bonds Property – Premium based on percent of occupied square footage. Auto – Direct charge for vehicles Bonds – Number of employees as ratio of total employees + direct charge for department specific bonds. Unemployment Percent of Payroll x Unemployment Department costs. 341 This page intentionally left blank 342 VEHICLE REPLACEMENT SCHEDULE 343 This page intentionally left blank 344 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT2014-15**FY***ACCUM.TOTAL ACQUISITION REPL 2014-15 THROUGH REPLDEPTGROUPITEMCOSTIN SVC LIFE YR CHARGE 6/30/2015 COST 2101 (a)POLICE V Chevy Trailblazer $28,249 2005 9 2014 Replaceed with 2013 Explorer V 2004 Ford Crown Victoria (Green)$25,593 2005 9 2014 $0 $25,593 $25,593V2002 Ford Crown Victoria (Blue)$25,593 2005 9 2014 $0 $25,593 $25,593 V Chevrolet Impala (Chief's Vehicle)$24,796 2006 9 2015 Replaced with 2013 Explorer V Chevrolet Impala $23,751 2007 9 2016 $2,457 $21,316 $28,000VPolaris All Terrain Vehicle 4 X 4 $13,956 2007 7 2014 $0 $13,956 $13,956 V Chevrolet Tahoe HB9 $29,234 2009 6 2015 Replaced with 2013 Chevy Tahoe (WC)V Ford Crown Victoria HB1 $29,724 2007 6 2013 Replaced with Chevy Tahoe V Ford Crown Victoria HB5 $29,724 2007 6 2013 Replaced with Chevy Caprice V 2005 Ford Taurus (Detectives)$17,900 2007 6`2014 $1,440 $16,472 $17,900VFord Explorer - 2007 $24,604 2008 9 2017 $2,651 $19,336 $29,500 V Ford Crown Victoria - 2007 $24,990 2008 9 2017 $2,693 $19,641 $24,990 V Ford Escape Hybrid (Beach Patrol) HB10 $32,498 2009 11 2020 $2,929 $17,933 $32,498VFord Escape Hybrid (VIP use)$31,425 2009 11 2020 $2,866 $14,305 $31,425 V Trailer/Speed & Message Matrix (ARRA)$18,932 2010 5 2015 $3,803 $11,358 $18,932 V Ford Crown Victoria 2008 (K9 vehicle) HB8 $37,638 2010 5 2015 $6,349 $31,346 $37,638VT3 Mobile Electric vehicle (#1)$12,030 2010 6 2016 $2,014 $10,034 $12,030 V T3 Mobile Electric vehicle (#2)$12,030 2010 6 2016 $2,014 $10,034 $12,030 V Ford Crown Victoria HB3 $24,303 2011 6 2017 $4,070 $12,210 $24,303VHonda Motorcycle 2005 Used (ARRA)$6,842 2011 5 2016 $1,374 $5,478 $6,842 V Ford Crown Victoria HB4 $24,303 2011 6 2017 $4,070 $12,210 $24,303VFord Crown Victoria HB7 $24,303 2011 6 2017 $4,070 $12,210 $24,303 V Ford Crown Victoria HB6 $24,303 2011 6 2017 $4,070 $12,210 $24,303 V Ford F150 Crew Cab Pickup Truck (Det)$31,170 2011 9 2020 $3,479 $13,868 $31,170VFord Escape Hybrid (Beach Patrol) HB11 $36,826 2011 11 2022 $3,363 $10,044 $36,826 V Honda ST1300 Motorcycle (includes set-up) $25,147 2012 5 2017 $5,053 $15,159 $25,147 V Honda ST1300 Motorcycle (includes set-up) $25,147 2012 5 2017 $5,053 $15,159 $25,147VChevrolet Tahoe HB1 $39,137 2013 6 2019 $6,553 $6,553 $39,137 V Chevrolet Tahoe HB5 $39,137 2013 6 2019 $6,553 $6,553 $39,137 V Chevrolet Caprice HB2 $37,963 2013 6 2019 $6,356 $6,356 $37,963V2005 Honda ST1300 Motorcycle (incl set-up)$3,576 2013 5 2018 $718 $718 $3,576 V Dodge Charger $25,784 2013 6 2019 $4,317 $4,317 $25,784V2013 Chevy Tahoe (Watch Commander)$42,691 2013 6 2019 $7,165 $12,653 $42,691 V 2014 Chevy Impala $24,232 2013 6 2019 $4,067 $8,134 $24,232 V 2014 Ford Fusion Hybrid S $27,953 2013 6 2019 $4,691 $9,382 $27,953V2014 Ford Fusion Hybrid S $27,953 2013 6 2019 $4,691 $9,382 $27,953 V 2014 Ford Fusion Hybrid S $27,953 2013 6 2019 $4,691 $9,382 $27,953 V 2013 Ford Explorer $28,756 2013 6 2019 $4,826 $9,652 $28,756 V 2013 Ford Explorer $28,756 2013 6 2019 $4,826 $9,652 $28,756 V 2013 Ford Explorer $28,756 2013 6 2019 $4,826 $9,652 $28,756 COUNT:40 SUBTOTAL:$961,387 $118,448 $418,895 $857,564 2104 OFFICE OF TRAFFIC SAFETY GRANT - SPEED ENFORCEMENT/EDUCATION PROGRAM V Speed Check Trailer $13,640 1997 5 *NOT TO BE REPLACED V Speed Check Trailer $17,428 2003 5 *NOT TO BE REPLACED COUNT:2 SUBTOTAL:$31,068 ** 2201 FIRE V Pierce Fire Engine $549,975 2013 Replaced by Piece 1500 Triple Combination Pumper V Ford Ambulance $64,663 1997 Replaced by2014 Chevrolet G-3500VSmeal Fire Engine $367,202 1997 22 2019 $17,313 $281,155.28 $367,202 V Pierce Fire Engine (delivery 6-00)$325,064 2000 22 2022 $14,240 $211,725.21 $325,064 V Ford Explorer (Code 3 Eq added)$34,048 2003 12 2015 $2,429 $31,641.12 $45,125VFord Ambulance (replacement) R11 $141,165 2010 9 2019 $15,831 $62,445 $141,165 V Pierce 1500 Triple Combination Pumper $549,975 2013 20 2035 $27,691 $55,382 $549,975 V Ford Ambulance A11 $110,699 2006 9 2015 $10,891 $99,906 $130,000O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $14,989 $16,915 O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $14,989 $16,915 O Eq 12 Lead EKG Unit $16,915 2007 8 2015 $1,942 $14,989 $16,915 345 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT2014-15**FY***ACCUM.TOTAL ACQUISITION REPL 2014-15 THROUGH REPLDEPTGROUPITEMCOSTIN SVC LIFE YR CHARGE 6/30/2015 COST 2201 FIRE (continued)O Eq 12 Lead EKG Unit $16,915 2008 8 2016 $2,023 $12,897 $16,915 V Chevrolet Tahoe Pickup $32,429 2009 12 2021 $2,687 $13,712 $32,429 COUNT:13 SUBTOTAL:$2,242,880 $98,931 $813,831 $1,658,620 3302 COMMUNITY SERVICES V GO-4 (CNG) 119F $31,248 2004 12 2016 $2,754 $28,523 $35,667 V GO-4 (CNG) 119D $31,248 2004 12 2016 $2,754 $28,523 $31,248 V Ford Ranger Pickup $18,430 2006 12 2018 $1,464 $14,067 $18,430 ANIMAL TRANSPORT UNIT/AC TRUCK $9,550 2008 12 2020 $777 $4,312 $9,550 V 2008 Jeep Right Hand Drive $23,002 2008 12 2020 $2,104 $10,450 $23,002 V 2008 Jeep Right Hand Drive $23,002 2008 12 2020 $2,104 $10,450 $23,002VFord Ranger 4X4 Pickup $18,641 2008 12 2020 $1,530 $9,508 $18,641 V GO-4 (Gas) 119G $29,547 2008 12 2020 $2,682 $13,534 $29,547 V Ford Ranger 4 X 4 Pickup $18,650 2009 12 2021 $1,706 $10,071 $18,650VGO-4 (Gas) COPS Funded $26,616 2011 12 2023 $2,228 $8,882 $26,616 V GO-4 (Gas) 119C $26,616 2011 12 2023 $2,228 $8,882 $26,616 V Firefly Electric Vehicle $39,063 2013 12 2025 $3,270 $6,540 $39,063VAdditional CMAX 6 $6,000 $36,000 COUNT:12 SUBTOTAL:$295,612 $25,601 $153,742 $300,032 4201 COMMUNITY DEVELOPMENT - BUILDING V Ford F150 CNG Pickup $19,797 2003 12 2015 $1,121 $20,545 $19,797V2013 FORD CMAX HYBRID $36,163 2013 12 2019 $6,449 12,898$ $36,163 V 2013 Nissan Leaf EV $35,667 2014 12 2020 $5,945 5,945$ $35,667 COUNT:3 SUBTOTAL:$91,627 $13,514 $39,388 $91,627 4601 COMMUNITY RESOURCES V Ford F350 Van $34,587 2001 12 2012 $2,183 $36,770 $34,587 V Ford F150 4WD Pickup $25,387 2003 12 2015 $1,820 $25,394 $25,387 COUNT:2 SUBTOTAL:$59,974 $4,003 $62,164 $59,974 PUBLIC WORKS FLEET 2601 STREET LIGHTING/LANDSCAPING/MEDIANS H Eq Hyster Forklift $20,325 1995 22 2017 $850 $18,638 $20,325 V Ford F150 Pickup Truck $24,841 1996 17 2013 $0 $24,841 $24,841(b)V (20%) Ford F150 Super Cab Pickup in Parks 2013 12 2025 $465 V Ford F250 Utility Truck $35,755 2001 17 2018 $2,209 $29,166 $35,755 (b)V (30%) Ford F250 Utility Truck in Parks 2001 17 2018 $539 (1998 transferred from PD 04-05) V Chevrolet 6500 Hi Lift Truck $137,223 2003 22 2025 $5,063 $71,722 $137,223 H Eq Backhoe (50%)$47,951 2013 22 2035 $2,332 $4,664 $47,951 COUNT:5.00 SUBTOTAL:$220,929 $10,143 $105,552 $220,929 3102 SEWERS (b)V Ford F350 Utility Truck (60%)$33,135 1996 16 2012 $0 $33,135 $33,135 (b)V (20%) Ford F150 Super Cab Pickup in Parks 2013 12 2025 $465VFord F450 Dump Truck $35,097 2001 22 2023 $1,677 $21,755 $35,097 H Eq Caterpillar (Front Loader)$180,292 2005 12 2017 $13,940 $152,602 $180,292(b)V (40%) Ford Ranger Extended Cab in PW Admin 2007 12 2019 $581 (1998 transferred from PD 04-05) H Eq Sewer Jetter, Trailer mounted $31,675 2007 15 2022 $2,122 $16,906 $31,675 H Eq Backhoe (50%)$47,951 2013 22 2035 $2,332 $4,664 $47,951 COUNT:4.7 SUBTOTAL:$328,151 $21,116 $229,062 $328,151 346 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT2014-15**FY***ACCUM.TOTAL ACQUISITION REPL 2014-15 THROUGH REPLDEPTGROUPITEMCOSTIN SVC LIFE YR CHARGE 6/30/2015 COST 3104 TRAFFIC SAFETY (b)V Ford F250 Utility Truck (95%)$29,337 2001 12 2013 $0 $29,337 $29,337 V Ford F250 SD Stake Bed Truck $29,088 2002 12 2014 $0 $29,088 $29,088VFord F450 Dump Truck $32,769 2001 27 2028 $1,203 $17,206 $32,769 V Ford F450 Custom Paint Truck $76,279 2002 12 2014 $0 $76,279 $76,279 Heq Generator $15,099 2004 11 2015 $0 $15,099 $15,099HeqSkid Loader/John Deere $33,592 2007 11 2018 $3,068 $24,444 $33,592 V Trailer for Skid Loader $4,630 2008 11 2019 $469 $2,762 $4,630 COUNT:6.95 SUBTOTAL:$220,794 $4,740 $194,215 $220,794 3301 DOWNTOWN ENHANCEMENT (b)V (5%) Ford F150 Super Cab Pickup in Parks 2013 12 2025 $116 (b)V (5%) Ford F250 Utility Truck in Traffic Sfty 2001 12 2013 $83 COUNT:0.1 SUBTOTAL:$199 4202 PUBLIC WORKS ADMINISTRATION V Toyota Camry (CNG)$28,276 2000 12 2012 $0 $28,276 $28,276 V Toyota Camry (CNG)$28,276 2000 12 2012 $0 $28,276 $28,276 V Ford Ranger Extended Cab (60%)$17,882 2007 12 2019 $870 $11,534 $17,882VChevrolet Silverado Pickup Truck $29,572 2007 12 2019 $2,684 $16,229 $29,572 COUNT:3.6SUBTOTAL:$104,006 $3,554 $84,315 $104,006 4204 BUILDING MAINTENANCE (b)V (40%) Ford F350 Utility Truck in Sewers 1996 16 2012 $644VFord F250 Truck (CNG)$36,132 2000 17 2020 $1,739 $27,499 $36,132 COUNT:1.4SUBTOTAL:$36,132 $2,383 $27,499 $36,132 6101 PARKS V Ford F350 DumpTruck $35,003 1995 22 2017 $1,464 $30,637 $35,003 (b)V Ford F150 Super Cab Pickup (55%)$27,906 2013 12 2025 $1,279 $2,326 $27,906 (1998 transferred from PD 04-05) (b)V Ford F250 Utility Truck (70%)$32,841 2001 17 2018 $1,259 $24,775 $32,841 V 2013 Toyota Highlander Hybrid AWD $45,125 2013 12 2019 $8,047 $12,969 $45,125 COUNT:3.25SUBTOTAL:$140,875 $12,050 $70,707 $140,875 GRAND TOTALS COUNT:97.0TOTAL:$4,733,435.29 $314,681 $2,199,369 $4,018,703.32 GROUP LEGEND V = VehicleH Eq = Heavy Equipment O Eq = Other Equipment NOTE: EQUIPMENT SERVICE VEHICLE IS INCLUDED IN PUBLIC WORKS ADMINISTRATION BECAUSE AMOUNT IS TOO SMALL TO ALLOCATE TO ALL DEPARTMENTS. * FUNDED BY OFFICE OF TRAFFIC SAFETY GRANT. NOT INCLUDED IN EQUIPMENT REPLACEMENT CHARGES. **THERE WAS AN INCREASE TO THE NEW VEHICLE CPI FROM JAN 2010 TO DEC 2010 OF 3.9%; THEREFORE VEHICLE REPLACEMENT VALUES WERE INCREASED BY 3.9% FOR FISCAL YEAR 2012-13 ***REFLECTS INCREASE OF .46% TO REFLECT INTEREST THAT WOULD BE EARNED IF INTEREST WAS ALLOCATED TO THIS FUND. For FY 2013-14 increase to .7%. (a)ALL POLICE VEHICLES INCLUDE "SET UP" IN REPLACEMENT COSTS. 347 EQUIPMENT REPLACEMENT SCHEDULE VEHICLES SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT2014-15**FY***ACCUM.TOTAL ACQUISITION REPL 2014-15 THROUGH REPLDEPTGROUPITEMCOSTIN SVC LIFE YR CHARGE 6/30/2015 COST (b)Effective 7/1/04 Public Works vehicles are being allocated to all departments based on personnel allocation of primary user. (c)Vehicle transferred from Police Department October 2005. Useful life was adjusted to reflect new replacement date. INDICATES VEHICLE SCHEDULED FOR REPLACEMENT IN 2014-15 2009-10 All vehicle lives were extended by 1 year. 2010-11 All vehicle lives were extended by a 2nd year. 348 COMMUNICATIONS EQUIPMENT REPLACEMENT SCHEDULE 349 This page intentionally left blank 350 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 1121 CITY CLERK Monitor Flat Panel Monitor - 1909 1 $208 6-16-10 4 6-16-14 $52 $208 $208 Printer HP LaserJet 4050 1 $1,400 4-13-00 6 4-13-06 $232 $1,400 $1,400 Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $276 $1,662 $1,662 Scanner HP ScanJet C9866A 1 $500 2005 NOT TO BE REPLACED PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 4 2017 $204 $204 $815 PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 4 2017 $204 $204 $815 PC Dell Optiplex 3013 inluding 23" monitor 2 $815 2013 1 2017 $204 $204 $815 COUNT 10 $6,215 $1,172 $3,881 $5,715 1141 CITY TREASURER PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $286 $856 $856 PC Dell OptiPlex 755 Core 2 Desktop Computer (EDEN specs)1 $911 4-15-09 4 4-15-13 $228 $911 $911 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 COUNT 3 $1,975 $566 $1,975 $1,975 1201 CITY MANAGER Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $276 $1,662 $1,662 Printer HP LaserJet 2200 1 $1,662 8-14-02 6 8-14-08 $277 $1,662 $1,662 PC Dell Laiitude E6430 Laptop 1 $1,566 2-19-13 6 2-19-19 $261 $261 $1,566 Monitor Dell Dual LCD Monitor 1 $198 2-19-13 4 2-19-17 $50 $50 $198 Monitor Dell Ultrasharp 23" VIS Widescreen 1 $240 2-20-13 4 2-19-17 $60 $60 $240 Monitor Dell Ultrasharp 23" VIS Widescreen 1 $240 2-20-13 4 2-19-17 $60 $60 $240 PC Dell Optiplex 3013 23" inluding monitor 2 $815 2013 4 2-19-17 $204 $204 $815 Tablet iPAD- A1458 1 $608 6-3-13 4 6-3-2017 $152 $152 $608 Tablet iPAD- A1458 1 $608 6-3-13 4 6-3-2017 $152 $152 $608 Tablet iPAD- A1458 1 $608 6-3-13 4 6-3-2017 $152 $152 $608 Tablet iPAD- A1458 1 $608 6-3-13 4 6-3-2017 $152 $152 $608 Tablet iPAD- A1458 1 $608 6-3-13 4 6-3-2017 $152 $152 $608 COUNT 13 $9,424 $1,947 $4,719 $9,424 *1206 INFORMATION TECHNOLOGY PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 Network Quantum tape drive 1 $4,329 2004 NOT TO BE REPLACED Network Auto Loader Server (backup)1 $3,667 2006 NOT TO BE REPLACED Network Poweredge 2850 File Server - Eden Inforum Gold 1 $5,312 2007 5 2012 NOT TO BE REPLACED Network Poweredge 2850 File Server - Active Directory 1 $4,598 4-12-06 5 4-12-11 $920 $4,598 $4,598 Network Dell GX 520 Pentium 4 Computer (Handhelds)1 $851 2006 3 2009 $284 $851 $851 Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185 Network Poweredge 2650 File Server -Backup HBBAK01 1 $5,486 2002 6 2008 NOT IN SERVICE Network Poweredge 2950 File Server - Virus/Utility Server - APPS04 1 $6,317 6-5-08 5 6-5-13 $1,263 $6,317 $6,317 Network Poweredge 2850 File Server - SunPro, Oracle APPS03 1 $5,312 8-4-06 5 8-4-11 NOT TO BE REPLACED Network Poweredge 2950 File Server - E-Commerce CLASS02 1 $5,376 12-26-06 5 12-26-11 NOT TO BE REPLACED Network Poweredge R610 Server - Class Payment - CLASS03 1 $4,001 12-10-09 5 12-10-14 $800 $4,000 $4,001 Network Poweredge File Server - T2-PowerPark, Oracle HBAPPS2 1 $6,499 9-4-03 5 9-4-08 $1,300 $6,499 $6,499 Network PowerEdge R610 Server-CLASS & VMs 1 $6,827 8-25-11 5 8-25-16 $1,365 $2,730 $6,827 Network Poweredge File Server 2850 - Exchange - MAIL01 1 $4,641 4-12-06 5 4-12-11 NOT TO BE REPLACED Network Sonicwall Firewall NS2400 for City Hall 1 $3,309 12-13-10 3 12-13-13 $1,103 $3,309 $3,309 Network Firewall (Barracuda Spam)1 $2,502 7-10-07 3 7-10-10 NOT TO BE REPLACED Network Barracuda Backup Server Model 690 (1 yr instant replcmnt)1 $13,193 9-20-10 3 9-20-13 $4,398 $13,194 $13,193 Network Power Edge 2950 Server (GIS) GIS01 1 $6,277 8-1-08 5 8-1-13 replaced with HP DL 360 E Server Network Belkin 16 Port PS2 KVM Switch 1 $1,000 2007 5 2012 $200 $1,000 $1,000 CityCAM DVR - Dell PowerEdge 2800 Tower 1 Network Sonicwall TZ200 Firewall (City Yard)1 $414 12-13-10 3 12-13-13 $138 $414 $414 Network Watchguard Firewall (Community Resources)1 $915 12-1-08 3 12-1-11 $305 $915 $915 Server Poweredge 860 Media Vault - Granicus Sys GRAN02 1 $3,412 8-21-07 5 8-21-12 $682 $3,412 $3,412 Server Poweredge 860 Encoder -Granicus Video Sys- GRAN01 1 $3,028 8-21-07 5 8-21-12 $606 $3,028 $3,028 WIFI Wireless Access Points for Internet 1 $6,263 2006 5 2011 $1,253 $6,263 $6,263 Laptop Dell Inspiron 9100 1 $1,366 1-27-08 3 Replaced by Dell Latitude E6440 Monitor Flat Panel Monitor - 17 inch 1 $243 2005 6 2011 $41 $243 $243 Network Dell Fileserver Cabinet 1 $1,576 6-8-07 5 6-8-12 $315 $1,576 $1,576 Network APC Smart 3000 UPS (Server Room)1 $1,330 2009 5 2014 $266 $1,330 $1,330 Network APC Smart UPS 3000 DLA3000RM2U (Servers) 1 $1,300 2006 5 2011 $260 $1,300 $1,300 Network APC Smart UPS 1500XL (Network Switches)1 $1,135 2009 5 2014 $227 $1,135 $1,135 Network APC Battery Back-UPS RS 1500 (Deputy Clerk's Office)1 $218 2010 5 2015 $44 $176 $218 Network APC Battery Back-UPS RS 1500 (Fire Dept)1 $218 2010 5 2015 $44 $176 $218 Network APC Battery Back-UPS RS 1500 (Media Units)1 $218 2010 5 2015 $44 $176 $218 Printer HP Laser Jet P3015X 1 $933 2013 6 2019 $156 $156 $933 Work Station Dell Optiplex 3010 Work Station (PD version)1 $7,753 10/31/13 5 2018 $1,551 $1,551 $7,753 Network HP DL360E Server, Windows, SQL Server 2012 Standard 1 $4,671 2013 5 2018 $934 $934 $4,671 Laptop Dell Latitude E6440 Laptop (loaner)1 $1,174 2013 5 2018 $235 $235 $1,174 Laptop Dell Latitude E6440 Laptop (loaner)1 $1,174 2013 5 2018 $235 $235 $1,174 351 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 1206 INFORMATION TECHNOLOGY (continued) Server HP 2920 -48G Switch for data network (3 for City Hall and 2 for PD Server Room). Module to Connect (2), Transceiver (2), Stacking Module (5), Stacking Cable (5)1 $17,819 2013 5 2018 $3,563.80 $3,564 $17,819 COUNT 41 $145,694 $22,789 $70,353 $101,426 1202 FINANCE ADMINISTRATION PC 333 Mhz Computer System(Call Accounting)1 $851 2000 3 2003 $284 $851 $851 Printer HP LaserJet 5N (call accounting)1 $800 1998 4 2002 $200 $800 $800 Monitor CRT purchased with computer (Call Accounting)1 Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834 Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834 Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834 Printer HP 2430n 1 $834 2006 6 2012 $144 $834 $834 Printer HP Laser Jet M603DN 1 $319 2013 6 2019 $53 $53 $319 PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815 PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815 PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815 PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815 PC Dell Optiplex 3013 Including Monitor 2 $815 2013 6 2019 $136 $136 $815 Monitor Dell 23" Dual Monitors 1 $810 7/1/13 4 7/1/17 $203 $135 $810 COUNT 19 $10,192 $1,996 $5,855 $10,191 1203 HUMAN RESOURCES Monitor Flat Panel Monitor - 19 inch (for director laptop dock)1 $225 11-22-06 4 11-22-10 $56 $225 $225 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $851 6-17-08 4 6-17-12 $190 $851 $851 Printer HB 2430n 1 $834 2006 6 2012 $144 $834 $834 Printer HP 656 C Deskjet (transferred from City Manager)1 $510 2003 6 2009 $84 $510 $510 PC Dell Optiplex 3010 Workstation -Monitor 23" Widescreen 1 $816 2013 4 2019 $204 $204 $816 COUNT 7 $4,300 $944 $3,688 $4,300 1208 GENERAL APPROPRIATIONS PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $189 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 Printer HP Color LaserJet 3800n 1 $965 2006 6 2012 $160 $965 $965 COUNT 3 $2,024 $401 $2,024 $2,024 2101 POLICE DEPARTMENT PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $190 $760 $885 Monitor Dell 1909 Flat Panel Monitor 1 $174 11-4-09 4 11-4-09 $43 $174 $174 Scanner HP Scanjet 5590 1 $329 2007 4 2011 $82 $329 $329 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 6-16-10 4 6-16-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 6-16-10 4 6-16-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950 Laptop Dell Latitude D630 Laptop 1 $1,289 2008 3 2011 $430 $1,289 $1,289 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 2-23-10 4 2-23-14 $221 $885 $885 Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231 Printer HP LaserJet 4050 3 $4,800 2001 6 2007 $800 $4,800 $4,800 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950 Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 352 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 2101 POLICE DEPARTMENT (continued) Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 Printer HP LaserJet 3055 MFP 1 $532 2009 6 2015 $89 $356 $532 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950 Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231 PC Dell Optiplex GX520 Pentium 4 Computer 1 $950 2007 3 2010 $317 $950 $950 Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 6-16-10 4 6-16-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 6-16-10 4 6-16-14 $0 $0 $0 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell Mini Tower 350 Mhz 1 $1,202 NOT TO BE REPLACED **Printer HP LaserJet 3005N 6 $874 2009 6 2015 $146 $730 $874 Printer HP LaserJet 3005N 6 $874 2009 6 2015 $146 $730 $874 Laptop Dell Latitude E6500 & Dock 1 $1,409 2010 4 2014 $352 $1,409 $1,409 **Laptop Dell Latitude D630 1 $1,289 2008 4 2012 $322 $1,289 $1,289 Laptop Dell Inspiron 1150 1 $2,329 2005 NOT TO BE REPLACED PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $885 11-4-09 4 11-4-13 $221 $885 $885 Monitor Dell 1909 Flat Panel Monitor $174 11-4-09 4 11-4-13 $43 $174 $174 PC Dell OptiPlex 780 Core 2 Duo Desktop Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel Monitor (cost included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 **Printer HP Deskjet 960C 1 $220 2002 6 2008 $38 $220 $220 **Printer HP LaserJet 3005N 1 $874 2009 6 2015 $146 $730 $874 Printer Canon Photo Printer 1 $163 2006 6 2012 $27 $163 $163 Server Dell PowerEdge 1750 Server/Tiburon Records Mgmt Sys 1 $5,398 5-16-04 5 5-16-09 $1,080 $5,398 $5,398 Server Dell PowerEdge 1850 1 $4,524 5-14-06 5 5-14-11 NOT TO BE REPLACED Server Dell Powervault 1 $5,890 5-12-06 5 5-12-11 $1,178 $5,890 $5,890 Server Dell PowerEdge 1850 1 $4,524 5-14-06 5 5-14-11 NOT TO BE REPLACED Server Dell PowerEdge R610 (Laserfiche System 1 $5,043 2-9-12 5 2-9-17 $0 $0 $5,043 Server SQL Server 2012 Standard 1 $4,139 10-24-13 5 10-24-18 $828 $828 $4,139 Network Poweredge 2950 File Server - Backup Domain Controller 1 $5,375 12-26-06 5 12-26-11 NOT TO BE REPLACED Radios Portable TP9155 & charger 33 $50,213 2011 10 2021 $5,021 $15,063 $50,213 Radio Radio Transmitter 1 $16,046 2003 10 2013 $1,605 $16,046 $16,046 MDT Mobile Data System (HB8)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB9)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB7)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB4)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB10)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB6)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB3)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 MDT Mobile Data System (HB5)1 $7,844 2008 5 2013 $1,569 $7,844 $7,844 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Traffic Citation Writer & Printer 1 $1,743 2-2-11 5 2-2-16 $349 $698 $1,743 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Printer, Traffic Citations 1 $941 2-2-11 5 2-2-16 $188 $376 $941 Handheld Traffic Citation Writer & Printer (HB3)1 $1,700 2006 5 2011 $340 $1,700 $1,700 Handheld Traffic Citation Writer & Printer (HB4)1 $1,700 2006 5 2011 $340 $1,700 $1,700 Handheld Traffic Citation Writer & Printer (HB5)1 $1,700 2006 5 2011 $340 $1,700 $1,700 Handheld Traffic Citation Writer & Printer (HB7)1 $1,700 2006 5 2011 $340 $1,700 $1,700 Server L3 Communications Server & Accessories listed below:1 $27,845 8-10-11 5 8-10-16 $5,569 $11,138 $27,845 Server, Rack, 12 TB RAID 6 DASD, 8 core Xenon Processors, 6GB Ram DVM Server, Storage & Distribution System, Rack configuration Dual 2.26 GHz Quad Core Processors, 6GB Ram, 12TB Usable RAID 6 Storage Red Hat v5 Enterprise Linus OS/PostgreSql Database DVD-ROM, Monitor, Keyboard, Mouse, CF Card Reader 8 port 10/10081000 Base T Switch Workstation, Desktop, DVE-RW, Monitor 353 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 2101 POLICE DEPARTMENT (continued) Server Dell Power Vault MD1000 (video storage, cars)1 $7,804 2008 5 2013 $1,561 $7,804 $7,804 Server Dell Power Vault MD1000 (video storage, station)$8,551 2008 5 2013 $1,710 $8,551 $8,551 Other Equip L3 Mobile Vision System (HB7)1 $5,541 2011 3 2014 Replaced with Flashback 3 Digital Video Other Equip L3 Mobile Vision System (HB6)1 $5,541 2011 3 2014 Replaced with Flashback 3 Digital Video Other Equip L3 Mobile Vision System (HB4)1 $5,541 2011 3 2014 Replaced with Flashback 3 Digital Video Other Equip L3 Mobile Vision System (HB3)1 $5,541 2011 3 2014 Replaced with Flashback 3 Digital Video Other Equip L3 Mobile Vision System (HB9)1 $5,541 2011 3 2014 Replaced with Flashback 3 Digital Video Other Equip Base Radio Station w/6 desktop units 1 $6,583 2007 5 2012 $1,317 $6,583 $6,583 Other Equip Jail Surveillance System 1 $98,191 6-30-11 6 6-30-17 $16,365 $32,730 $98,191 Other Equip Dell Optiplex 745 to replace jail monitors (burnt out)1 $851 2007 4 2011 $0 $851 $851 Other Equip PIPS License Plate Reader System - HB8 1 $7,509 2011 4 2015 $1,877 $5,631 $7,509 Other Equip PIPS License Plate Reader System - HB1 1 $7,509 2011 4 2015 $1,877 $5,631 $7,509 Other Equip Xenonics Super Vision Night Vision Binoculars 2 $4,125 2011 5 2016 $825 $2,475 $4,125 Monitor Dell 19 inch monitor model E196FP 1 $231 2007 4 2011 $58 $231 $231 Server Dell PowerEdge 2850 (Aventura Jail Surveillance system)1 $5,500 2005 6 2011 $917 $5,500 $5,500 Network Fileserver Cabinet 1 $2,135 2002 5 2007 $427 $2,135 $2,135 System PIPS Alpr Mobile Camera system 1 $38,947 2013 10 2022 $3,895 $3,895 $38,947 Radios Trunk Mount Radios 9 $14,570 11-16-12 10 11-2022 $1,457 $1,457 $14,570 Printer HP Laseer Jet Pro 400 M401dn 1 $384 2013 6 2-2019 $64 $64 $384 Work Station Dell Optiplex 3010 1 $4,057 2013 6 2019 $676 $676 $4,057 Other Equip L3 Flashback 3 Digital Video System 1 $4,944 2013 3 2016 $1,648 $1,648 $4,944 Other Equip L3 Flashback 3 Digital Video System 1 $4,944 2013 3 2016 $1,648 $1,648 $4,944 Other Equip L3 Flashback 3 Digital Video System 1 $4,944 2013 3 2016 $1,648 $1,648 $4,944 Other Equip L3 Flashback 3 Digital Video System 1 $4,944 2013 3 2016 $1,648 $1,648 $4,944 Other Equip L3 Flashback 3 Digital Video System 1 $4,944 2013 3 2016 $1,648 $1,648 $4,944 COUNT 168 $518,096 $83,568 $262,060 $472,442 2201 FIRE DEPARTMENT PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 Monitor Dell 1909 Flat Panel 1 $185 8-22-08 4 8-22-12 $46 $185 $185 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Laptop Dell Inspiron 1150 1 $2,329 2004 4 2008 $0 $2,329 $2,329 PC Dell OptiPlex Computer 1 $851 6-17-08 4 6-17-12 $213 $639 $851 Laptop Dell Latitude D630+ Docking Station 1 $1,289 2008 4 2012 $322 $1,289 $1,289 Monitor Dell 1909 Flat Panel 1 $185 8-22-08 4 8-22-12 $46 $185 $185 Laptop Dell Latitude E6500 1 $1,409 4-30-10 4 4-30-14 Replaced with Dell Lattitude E6440 PC Dell OptiPlex 755 Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851 PC Dell GX 520 Pentium 4 Computer 1 $851 2006 NOT TO BE REPLACED Monitor CRT (not tagged separately)NOT TO BE REPLACED Laptop Dell Latitude D620 1 $1,555 2007 3 2010 $518 $1,555 $1,555 Printer Photosmart 7760 1 $237 2004 6 2010 $40 $237 $237 Printer Photosmart 7760 1 $237 2004 6 2010 $40 $237 $237 Monitor Flat Panel Monitor - 17 inch 1 $243 2003 6 2009 $41 $243 $243 Monitor Flat Panel Monitor - 17 inch 3 $706 2009 4 2013 $177 $706 $706 Printer HP OfficeJet Pro 8500 All in One 1 $438 2009 6 2015 $73 $292 $438 Printer HP LaserJet CP3505X 1 $1,181 2009 6 2015 $197 $788 $1,181 Printer HP Photosmart D7160 1 $132 2008 6 2014 $22 $132 $132 Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662 Printer HP DeskJet 990 CXI 1 $467 2003 6 2009 $77 $467 $467 Printer HP LaserJet 4050N 1 $1,618 2000 6 2006 $0 $1,618 $1,618 Radio Radio System/UHF Mobile (3) & Portable (4)1 $15,178 2004 10 2014 $1,518 $15,178 $15,178 Radio Portable Radios - MTS 2000/Ports & Mobile Mounts 1 $26,917 2004 10 2014 $2,692 $26,827 $26,917 MDT Mobile Data Computer System (1990 Pierce Engine)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (2001 Pierce Engine)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (Reserve Ambulance)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (New Ambulance)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (New Ambulance)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (Ford Explorer)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 MDT Mobile Data Computer System (Smeal Engine)1 $8,806 2006 6 2012 Replaced with Toughpad FZ-G1 Laptop Dell Latitude E6440 1 $1,174 2013 4 2017 $293 $293 $1,174 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Dock Docking Station 1 $527 2013 4 2017 $132 $132 $527 354 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 2201 FIRE DEPARTMENT (continued) Tablet Toughpad FZ-G1 Mobile Data Computer 1 $2,671 2013 4 2017 $668 $668 $2,671 Tablet iPad with Retina Display 1 $530 2013 4 2017 $132 $132 $530 Tablet iPad with Retina Display 1 $530 2013 4 2017 $132 $132 $530 Tablet iPad with Retina Display 1 $530 2013 4 2017 $132 $132 $530 Tablet iPad with Retina Display 1 $530 2013 4 2017 $132 $132 $530 Tablet iPad with Retina Display 1 $530 2013 4 2017 $132 $132 $530 COUNT 54 $151,604 $14,446 $65,198 $87,701 4101 COMMUNITY DEVELOPMENT/PLANNING PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185 PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800 Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $224 $1,347 $1,347 Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $224 $1,347 $1,347 Scanner HP Scanjet 5590 1 $318 2007 4 2011 $80 $318 $318 COUNT 11 $7,184 $1,641 $7,184 $7,184 4201 COMMUNITY DEVELOPMENT/BUILDING Laptop Dell Latitude E6500 1 $1,409 4-30-10 4 4-30-14 $352 $1,408 $1,409 Laptop Dell Latitude D620 1 $1,655 2007 3 NOT TO BE REPLACED PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800 Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231 PC Dell OptiPlex 780 1 $800 6-16-10 4 6-16-14 $200 $800 $800 Monitor 19 Inch Flat Panel 1 $231 2007 3 2010 $77 $231 $231 Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $223 $1,347 $1,347 Printer HP LaserJet P3015 1 $850 9-3-11 6 9-3-17 $142 $142 $850 PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811 PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811 PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811 PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811 PC Dell Optiplex 3010 Computer & 23" Monitor 2 $811 2013 4 2017 $135 $135 $811 Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 Replaced for Dell Optiplex Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 Replaced for Dell Optiplex PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for Dell Optiplex COUNT 22 $13,483 $1,946 $5,634 $9,723 4202 PUBLIC WORKS ADMINISTRATION PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231 PC Dell OptiPlex 755 Core 2 Desktop Computer (added 08-09)1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Printer HP Photosmart 7760 1 $236 2004 6 2010 $0 $236 $236 PC Dell OptiPlex 780 Core 2 Duo 1 $800 6-16-10 4 6-16-14 $200 $800 $800 Monitor 19 Inch Flat Panel 1 $231 8-3-06 3 8-3-10 $77 $231 $231 Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231 PC Dell OptiPlex 540 1 $872 2007 4 2013 $218 $872 $872 Monitor Flat Panel Monitor - 19 inch 1 $231 2007 4 2013 $58 $231 $231 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 6-17-08 4 6-17-12 $214 $856 $856 Monitor ViewSonic Flat Panel 19 inch PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 $58 $231 $231 Monitor Flat Panel Monitor - 17 inch 1 $486 2004 6 2010 $81 $486 $486 Printer HP Photosmart 1215 Printer 1 $464 2002 6 2008 $77 $464 $464 Printer / Scanner HP DesignJet T1200 HD MFP 1 $17,349 2010 6 2016 $2,892 $11,568 $17,349 Printer HP 9800 DeskJet 1 $325 2007 6 2013 $54 $325 $325 Printer HP LaserJet 2200DTN 1 $1,662 2004 6 2010 $277 $1,662 $1,662 Printer HP LaserJet 5100 1 $2,650 2003 6 2009 $442 $2,650 $2,650 Printer HP Photosmart 1215 Printer 1 $464 2003 6 2009 $77 $464 $464 Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662 Scanner HP ScanJet 5590 1 $318 2007 4 2011 $80 $318 $318 PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 2013 4 2017 $204 $204 $816 355 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 4202 PUBLIC WORKS ADMINISTRATION (continued) PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 2013 4 2017 $204 $204 $816 PC Dell Optiplex 3010 with 23" Widescreen monitor 1 $816 2013 4 2017 $204 $204 $816 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for DELL Work Station 2012 Monitor Flat Panel Monitor - 19 inch 1 $231 7-6-06 4 7-6-10 Replaced for DELL 23" Widescreen PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 Replaced for DELL Work Station 2012 Monitor Dell 1909 Flat Panel (added 08-09)1 $185 5-24-09 4 5-24-13 Replaced for DELL 23" Widescreen PC Dell OptiPlex 755 Core 2 Desktop Computer (added 08-09)1 $856 4-15-09 4 4-15-13 Replaced for DELL 23" Widescreen Monitor Dell 1909 Flat Panel (added 08-09)1 $185 5-24-09 4 5-24-13 Replaced for DELL 23" Widescreen COUNT 36 $40,745 $7,268 $29,959 $37,576 4204 BUILDING MAINTENANCE Other Equip Audio/Visual Equipment in Council Chambers 1 $156,112 2003 10 2013 $15,611 $156,112 $156,112 Laptop Dell Latitude E6500 Laptop In Council Chambers (Granicus) 1 $1,336 11-09 4 11-13 $334 $1,336 $1,336 Other Equip Rebroadcast Equipment for City Meetings 1 $8,542 2010 5 2015 $1,708 $6,832 $8,542 Monitor Flat Panel Monitor - 17 inch 1 $208 2007 4 2013 $52 $208 $208 Other Equip Design HD Video System (Council Chambers)1 $1,950 2014 5 2019 $390 $390 $1,950 COUNT 5 $168,148 $18,095 $164,878 $168,148 4601 COMMUNITY RESOURCES PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 Monitor Flat Panel Monitor - 17 Inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219 PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185 Monitor Flat Panel Monitor - 17 inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219 PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 PC Dell Optiplex 780 Core 2 Duo 1 $800 6-16-10 4 6-16-14 $200 $800 $800 Monitor Flat Panel Monitor - 17 Inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219 Printer HP OfficeJet Pro 8600 DN 1 $436 2010 6 2016 $73 $219 $436 PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 PC Dell Optiplex Computer 1 $851 6-17-08 4 6-17-12 $213 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $219 4-27-07 4 4-27-11 $55 $219 $219 Monitor Flat Panel Monitor - 17 inch 1 $182 3-4-09 4 3-4-13 $46 $182 $182 Monitor Flat Panel Monitor - 17 inch 1 $243 3-1-06 4 3-1-10 $61 $243 $243 Printer HP LaserJet 1320 1 $311 2006 6 2012 $52 $311 $311 Printer HP LaserJet 2300 1 $1,300 1999 4 2003 $324 $1,300 $1,300 Printer HP LaserJet 2430n 1 $833 2006 6 2012 $139 $833 $833 Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662 Printer HP LaserJet 2200 1 $1,662 2003 6 2009 $277 $1,662 $1,662 Printer HP Photosmart 7760 1 $237 2003 6 2009 $40 $237 $237 Uninterrupted Power Supply 1 $1,329 2010 5 2015 $266 $1,064 $1,329 PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $231 2007 3 2010 $77 $231 $231 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 PC Dell GX 520 Pentium 4 Computer 1 $851 2006 3 2009 $284 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $208 6-7-07 4 6-7-11 $52 $208 $208 PC Dell GX 520 Pentium 4 Computer 1 $851 2005 3 2008 $284 $851 $851 Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208 Printer HPOfficejet K7000 WF Color Printer 1 $225 2013 4 2017 $56 $56 $225 Printer HP Color Laser Jet M451 1 $498 2013 6 2019 $83 $83 $498 COUNT 30 $18,447 $4,309 $17,381 $18,447 1204 FINANCE CASHIER PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 19 inch (price incl in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208 Monitor 19 Inch Flat Panel (refurbished)1 $231 8-3-06 4 8-3-10 $58 $231 $231 Printer HP LaserJet P3015 DN 1 $850 9-3-11 6 9-3-17 $142 $284 $850 Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662 Printer HP LaserJet 3055 All in one (replaces Fax Machine)1 $492 2008 6 2014 $82 $492 $492 Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $225 $1,347 $1,347 Printer HP Laserjet 4350n (replaces Epson dot matrix)1 $1,962 2008 6 2014 $327 $1,962 $1,962 Printer HP LaserJet 4050 1 $1,400 2000 6 2006 $233 $1,400 $1,400 Printer Epson Receipt Printer Model TM-H600III Par Micr 1 $716 2008 7 2015 $102 $612 $716 356 EQUIPMENT REPLACEMENT SCHEDULE COMMUNICATIONS EQUIPMENT SCHEDULED FOR REPLACEMENT 2014-15 BUDGET AMOUNT FY ACCUM.TOTAL REPL 2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 1204 FINANCE CASHIER (continued) ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 ACC Bar Code Reader 1 $109 2007 7 2014 $16 $109 $109 COUNT 28 $16,323 $3,283 $15,653 $16,323 3302 COMMUNITY SERVICES PC Dell OptiPlex 755 Core 2 Desktop Computer 1 $856 4-15-09 4 4-15-13 $214 $856 $856 Monitor Dell 1909 Flat Panel 1 $185 5-24-09 4 5-24-13 $46 $185 $185 PC Dell Optiplex 745 Pentium 4 Computer 1 $759 2007 NOT TO BE REPLACED PC Dell Optiplex GX270 Tower 1 $1,155 2003 NOT TO BE REPLACED Monitor Flat Panel Monitor - 17 inch 1 $208 6-21-07 4 6-21-11 $52 $208 $208 PC Dell Optiplex 780 Core 2 Duo Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel (price included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 780 Core 2 Duo Computer 1 $956 2-23-10 4 2-23-14 $239 $956 $956 Monitor Dell 1909 Flat Panel (price included in PC)1 $0 2-23-10 4 2-23-14 $0 $0 $0 PC Dell Optiplex 745 Pentium 4 Computer 1 $759 2007 3 2010 $253 $759 $759 Monitor Flat Panel Monitor - 17 inch 1 $243 2003 6 2009 $41 $243 $243 Printer HP LaserJet 2200DN 1 $1,662 2004 6 2010 $277 $1,662 $1,662 Printer HP LaserJet 2300 1 $1,347 2004 6 2010 $225 $1,347 $1,347 Printer HP LaserJet 2200DN 1 $1,662 2005 6 2011 $277 $1,662 $1,662 Printer HP OfficeJet 8500 All in One 1 $426 2010 6 2016 $71 $142 $426 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Handheld Parking Citation Writer 1 $5,115 3-1-11 5 3-1-16 $1,023 $2,046 $5,115 Other equip Charger, Parking Citation Writer 1 $933 3-1-11 5 3-1-16 $187 $374 $933 Radio Portable Radios - Model P200 11 $7,147 2007 10 2017 $715 $4,290 $7,147 Radio Portable Model TP8115 Radio w/Accessories 11 $7,175 2011 10 2021 $716 $1,432 $7,175 Radio Mobile Parking Series radio Model TM8250 9 $4,966 2011 10 2021 $497 $994 $4,966 COUNT 55 $72,315 $12,235 $32,434 $70,401 GRAND TOTALS COUNT 500 $1,164,235 $176,604 $692,877 $1,022,999 *All Information Technology department equipment is allocated to departments in computer replacement charges based on % of total computer equipment owned by each department. 17 inch Flat Panel Monitors were added effective 7/1/2006 to be purchased every 6 years. Desktop computer prices were adjusted to reflect the cost of the computer only. Total cost for the flat panel and separate desktop is less than the full system cost. Useful life for servers was changed from 6 years to 5 years effective 7/1/2006 due to warranty issues. Audio Visual Equipment in City Council Chambers was added to the schedule effective 7/1/2007. Jail Surveillance System at the Police Department was added to the schedule effective 7/1/2007. Mobile Data Terminals were added to the Police Department effective 7/1/2006 and to Fire 7/1/2007. Portable radios were added to the Police Department, the Fire Department and Community Services effective 7/1/2006. Mobile radios were added to the Fire Department as they are not recorded as a part of the setup of new vehicles as in the Police Department. Traffic Citation Writers purchased with an Office of Traffic Safety Grant were added to the schedule effective 7/1/2007. No cost of living increase was applied to communications equipment for 2012-13 Effective 7/1/2009 all computers, printers and peripherals for the Police Department will be budgeted in Information Technology. Effective 7/1/2010 all computers and flat panel monitors will be kept in service for 4 years instead of 3 years. In order to replace monitors and pc's together, replacement date for monitors was matched to pc replacement dates. Indicates equipment scheduled for replacement in FY 2014-15 357 This page intentionally left blank 358 BUSINESS MACHINE REPLACEMENT SCHEDULE 359 This page intentionally left blank 360 EQUIPMENT REPLACEMENT SCHEDULE BUSINESS MACHINES SCHEDULED FOR REPLACEMENT2014-15 BUDGET Purchases through 3/31/2014 AMOUNT FY ACCUM.TOTALREPL2014-15 THROUGH REPL DEPT GROUP ITEM QTY COST IN SVC LIFE YR CHARGE 06/30/15 COST 1208 GENERAL APPROPRIATIONS Fax Panasonic Model UF-8000 1 $1,790 2006 7 2014 $0 $1,790 $1,790PostagePitney Bowes DM400C Postage meter system/scale 1 $4,288 7/28/2011 7 7/28/2018 $613 $2,450 $4,288 Projector Multimedia Projector & Accessories 1 $600 2010 7 2017 $86 $343 $600 Copier Canon Imagerunner Advance C7055- Admin 1 $16,055 2013 7 2020 $2,294 $2,294 $16,055CopierCanon Imagerunner Advance 4051-CD 1 $7,618 2013 7 2020 $1,088 $1,088 $7,618 Copier Canon Imagerunner Advance 1730IF- PW 1 $3,126 2013 7 2020 $447 $447 $3,126 COUNT 6 $33,476 $4,528 $8,412 $33,476 2101 POLICE DEPARTMENT Copier Canon Image Runner IR5075 1 $21,514 2010 7 2017 $3,073 $12,292 $21,514 All-in-One Xerox 8560 MFPX All-in One (Detective Bureau)1 $4,778 2009 6 2015 $796 $3,982 $4,778 COUNT 2 $26,292 $3,869 $16,274 $26,292 2201 FIRE DEPARTMENT Copier Canon Imagerunner Advance C5235 - FD 1 $9,453 2013 7 2020 $1,350 $1,350 $9,453 COUNT 1 $9,453 $1,350 $1,350 $9,453 4204 BUILDING MAINTENANCE Other Equip Scoreboard/Community Center Gym 1 $4,500 2005 10 2015 $450 $4,050 $4,500 COUNT 1 $4,500 $450 $4,050 $4,500 4601 COMMUNITY RESOURCES Copier Canon Imagerunner Advance C5235-CR 1 $9,453 2013 7 2020 $1,350 $1,350 $9,453 COUNT 1 $9,453 $1,350 $1,350 $9,453 3302 COMMUNITY SERVICES Copier Camon Imagerunner Advance 4035- Base 3 1 $5,548 2013 7 2020 $793 $793 $5,548 COUNT 1 $5,548 $793 $793 $5,548 GRAND TOTALS COUNT 12 $88,723 $12,341 $32,229 $88,723 EQUIPMENT LOCATED IN AREAS SPECIFIC TO A SINGLE DEPARTMENT HAS BEEN CHARGED TO THE DEPARTMENT WHERE IT IS LOCATED. REPLACEMENT COSTS ADDED TO COMPUTER REPLACEMENT CHARGES IN FISCAL YEAR 2002-03. Effective 7/1/2004, maintenance costs for these machines have been moved to the Equipment Replacement Fund. Indicates business machines scheduled for replacement in 2014-15 Gym Scoreboard added to schedule 7/1/2004 361 This page intentionally left blank 362 Schedule of Restricted/Discretionary Funds 2013-14 Budget Estimated Estimated Ending Ending Balance Balance Legally Restricted Funds 06/30/15 06/30/15 Lighting & Landscaping $0 Measure R $0 State Gas Tax $0 Grants $19,245AB 939 Fund $2,101 Air Quality Improvement $34,838Proposition A Open Space $0 Supplemental Law Enforcement Services $78,710 Tyco Tidelands $0 Asset Forfeiture $313,067 Parks/Recreation Facility Tax $41,934 Fire Protection $36,502Bayview Drive District Administrative Expense $35 Bayview Drive Redemption $141,807 Lower Pier District Administrative Expense $3,284 Lower Pier District Redemption $5,264 Myrtle District Administrative Expense $8,379 Beach Drive Assessment District Redemption $71,007 Loma District Administrative Expense $13,389 Beach Drive Assessment District Reserve $4,177Beach Drive Assessment District Expense $1,184 Myrtle Avenue Assessment $14,882 Community Development Block Grant $0 Loma Drive Assessment $20,254 Propostion A Transit $379,556 Bayview Drive Reserve $13,635Proposition C $470,263 Total Restricted Funds $1,673,513 Estimated Estimated Ending Ending Balance Discretionary Funds with Balance Discretionary Funds 06/30/15 Council Adopted Policy 06/30/15 General $8,010,105 Insurance Fund $7,906,001 Tyco $319,284 Equipment Replacement $5,130,187Sewer Fund $26,124 Capital Improvement Fund $1,548,639 Subtotal Discretionary Funds $22,940,340 Total All Funds $24,613,853 Discretionary Funds $22,940,340 Less Fixed Assets (Equipment Replacement Fund.)($3,017,548) Total Available Discretionary Funds $19,922,792 363 This page intentionally left blank 364 GLOSSARY OF TERMS ADA: Americans with Disabilities Act Alternative Retirement System (ARS): Alternative plan to Social Security for part-time employees. Funded solely through employee payroll deduction, contributions are made on a pre-tax basis resulting in greater net pay for covered employees. Contributions may be distributed or rolled over upon separation from the City (with certain limitations). Appropriation: Legal authorization by the City Council to make expenditures and to incur obligations for specific purposes. Assessed Valuation: A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Beginning Fund Balance: Fund balance available in a fund, from the end of the prior year, for use in the following year. Budget: The financial plan for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. CDBG: Community Development Block Grant CUP: Conditional Use Permit Capital Improvement Project (CIP): Capital Improvement Projects typically improve City owned assets such as buildings, parks, streets and other infrastructure components. Capital projects often span more than one fiscal year. Capital Outlay: A budget category which accounts for all furniture, vehicles and equipment having a unit cost of $5,000 or more and a useful life of more than one year. Department: An organizational unit comprised of divisions or programs. The City of Hermosa Beach has thirteen departments: City Attorney, City Manager, City Clerk/Elections, City Council, City Prosecutor, City Treasurer, Finance, Personnel, Community Resources, Police, Fire, Community Development and Public Works. 365 Division: An organizational unit within a department that handles a specific area of responsibility assigned to that department. Expenditure: The cost of goods received or services rendered for the government unit. Fiscal Year: A 12-month period of time to which an annual operating budget applies. The City of Hermosa Beach's fiscal year is July 1 through June 30. Fixed Asset: Tangible property items such as land, buildings, vehicles and equipment which have a value over $5,000 and a life over one year. Fund: A self-balancing set of accounts. Governmental accounting information is organized into funds, each with separate revenues, expenditures and fund balances. There are four major types of funds: General, Proprietary, Special Revenue, and Trust & Agency. Definitions of these funds are found under "Explanation of City Funds on page 3. Fund Balance: The difference between a fund's assets and liabilities. Portions of the fund balance may be restricted, committed, or assigned. See detailed explanation in “Understanding The Budget” in the introductory section of this document. Gann Appropriation Limit: Article XIIIB of the California Constitution was amended by Proposition 4, "The Gann Initiative," in 1979. This article limits the growth of governmental spending by multiplying the limit for the prior year tax proceeds by a growth factor. The 1979 base year limit amount consists of all tax proceeds appropriated in that year. Each subsequent year, the City Council adopts the revised appropriation limit annually, based on changes in the City or County population and changes in the California per capita (PCI) or nonresidential new construction. Grant: Contributions or gifts of cash or other assets from another entity. Grants are typically to be used or expended for a specific purpose. General Fund: The primary fund of the City, used to account for all revenues and expenditures of the City not legally required to be accounted for in another fund. ICRMA: Independent Cities Risk Management Authority Infrastructure: The underlying foundation or basic framework of a system or organization, such as the roads, sewers, storm drains, etc. Internal Service Charge: A charge to department budgets designed to provide for the operation, maintenance and replacement of some shared City function. The City of Hermosa Beach uses internal service charges to provide for its City-wide computer network, operation and replacement of its vehicle fleet and allocation of insurance costs. MTA: Metropolitan Transit Authority OPEB: Other Post Employment Benefits such as health insurance 366 Operating Budget: The financial plan, excluding capital expenditures, for the operation of a program or organization that includes an estimate of proposed expenditures for a given period of time and the proposed means of financing those expenditures. Property Tax In Lieu of Vehicle License Fees During fiscal year 2003-04, the State dropped the Vehicle License Fee (VLF) from 2% of vehicle value to .67 Beginning in 2004-05, cities continued to receive the .67% portion of the fee directly from the State, with the State backfilling the 2% to .67% VLF reduction with an additional allocation of local property tax from County ERAF funds. This amount is identified as Property Tax In-Lieu of Vehicle License Fees in the Revenue Detail by Fund Report. At some point, the revenue may be merged with property tax revenue since from 2005-06 on, measurement and growth will be based upon assessed valuation instead of the original VLF valuation. It has been left as a separate line item at this time for presentation purposes and is included in the Property Tax Category in the pie charts in the Revenue section. Revenue: Item or source of income, such as from taxes, licenses, permits, etc. Storage Lot Loan: The City purchased property adjacent to City Hall in 2005 for $4.4 million; the property had an existing lease to a self-storage business. Funds for the purchase came from the Contingency Fund, Equipment Replacement Fund and Insurance Fund. These funds are being paid back from the lease proceeds from the self-storage business. The City recorded an internal loan between these funds and the Downtown Enhancement Fund (where the property was recorded as an asset). The Downtown Enhancement Fund was closed in 2011-12 and the balances, including the internal loans, were transferred to the General Fund. The internal loan balance was repaid to the Insurance and Equipment Replacement Funds in 2011-12. TDA: Transportation Development Act Total (Memorandum Only) Column: The total column of the City of Hermosa Beach Budget Summary captioned “Total (Memorandum Only)” does not present consolidated financial information and is presented only to facilitate financial analysis. Interfund eliminations have not been made in the aggregation of this data. Transfer: Moneys appropriated from one fund to another, in order to reimburse the fund for expenses or to finance the operation of the other fund. Transfers between a Proprietary Fund and a Governmental Fund, as in the case of the Insurance Fund, are budgeted as revenues and expenditures in the various funds, to comply with governmental accounting principles. 367 I N D E X PAGE PAGE After School Program Shuttle................................ 138 General Plan & Coastal Plan Update……………..126 Auto/Property Insurance/Bonds ............................ 170 Glossary ................................................................ 365 Bayview Drive, Lower Pier, Myrtle Avenue, Loma Hermosa Beach Facts .......................................... 337 Drive & Beach Drive Administrative Expense…..154 Human Resources ................................................ 166 Beach Cities Transit .............................................. 124 Information Technology ......................................... .97 Beverage Recycling .............................................. 208 K-9 Division ........................................................... 200 Budget Summary .................................................... 29 Liability Insurance ................................................. 176 Budget Transfers .................................................... 44 Lighting/Landscaping/Medians ............................. 214 Bus Pass Subsidy ................................................. 152 North Pier Structure/Parking Lot A/ Business Machine Replacement Schedule ........... 359 County Share of Revenue…………………………216 Capital Improvement Program (CIP) ..................... 253 Organizational Chart .............................................. 13 Capital Improvement 5 Year Plan ........................ 313 Parks/Rec Fund…………………………………..….222 CDBG/Public Services Agencies .......................... 130 Pavement Management Study……………………..224 Certificate of Awards ............................................... 15 Personnel Allocation Summary............................... 71 City Attorney ............................................................ 85 Pie Chart-Appropriations by Function ..................... 77 City Clerk/Elections ................................................. 89 Pie Chart-General Fund Appropriations ................. 79 City Council ............................................................. 81 Pie Chart-General Fund Revenue .......................... 51 City Manager ........................................................... 93 Pie Chart-Revenue by Source ................................ 49 City Manager’s Budget Message ............................ 19 Police Administration ............................................ 184 City Prosecutor ...................................................... 107 Property Tax Dollar Breakdown .............................. 53 City Treasurer ....................................................... 111 Prospective Expenditures ..................................... 103 Communications Equipment Replacement Public Works Administration ................................. 204 Schedule ............................................................. 349 Public Works-Building Maintenance ..................... 210 Community Development-Building ........................ 116 Public Works-Equipment Service Division .......... 236 Community Development-Planning ....................... 118 Public Works-Parks Division ................................ 220 Community Resources ......................................... 134 Public Works-Sewers and Storm Drains .............. 226 Community Services ............................................. 192 Public Works-Street Maint./Traffic Safety ............. 230 Commuter Express ............................................... 122 Recreation Transportation .................................... 138 C.O. P.S. Program ................................................ 190 Revenue By Fund ................................................... 40 Crossing Guards ................................................... 196 Revenue Category Detail ...................................... 339 Departmental Equipment Replacement ................ 238 Revenue Detail by Fund ......................................... 55 Dial-A-Taxi ............................................................ 198 Revenue History by Fund ..................................... 338 Downtown Enhancement ...................................... 212 Schedule of Restricted/Discretionary Funds ........ 363 Emission Control (AQMD) ..................................... 172 Source Reduction/Recycling ................................. 128 Expenditures by Fund ............................................. 42 Special Event Shuttle ............................................ 140 Expenditure History by Fund ................................. 340 Special Investigations ........................................... 200 Explanation – User Charge Allocation .................. 341 Understanding The Budget ....................................... 7 Finance Administration .......................................... 146 Unemployment Insurance ..................................... 178 Finance Cashier .................................................... 150 Vehicle Replacement Schedule ............................ 343 Fire Department .................................................... 157 Workers’ Compensation ....................................... 180 General Appropriations ......................................... 174 368 CCIITTYY OOFF HHEERRMMOOSSAA BBEEAACCHH,, CCAALLIIFFOORRNNIIAA CITY OF HERMOSA BEACH MISCELLANEOUS AND SAFETY PLANS CalPERS Actuarial Issues – 6/30/12 Valuation Preliminary Results Presented by John Bartel Prepared by Bianca Lin Tina Haugbro Bartel Associates, LLC May 22, 2014 Agenda o:\clients\city of hermosa beach\projects\calpers\6-30-12\ba hermosabeachci 14-05-22 calpers misc safety 12.council v2.docx Topic Page CalPERS Upcoming Issues 1 Miscellaneous Plan: Pooled Plan Contribution Projection 5 Side Fund 10 Police Safety Plan: Pooled Plan Contribution Projection 11 Side Fund 16 Fire Safety Plan: Pooled Plan Contribution Projection 17 Side Fund 22 GASB 68 23 May 22, 2014 1 CALPERS UPCOMING ISSUES Contribution policy Changes: No asset smoothing 5-year ramp up Future Gains/losses 25 year amortization period With 5 year ramp up means paid over 30 years Method & Assumption changes 15 year amortization period With 5 year ramp up means paid over 20 years No cap on rate increases each year Assumption changes: No changes to economic assumptions Anticipate future mortality improvement Earlier retirements for Police Safety and Higher future pay increases for Safety May 22, 2014 2 CALPERS UPCOMING ISSUES Probable Risk Pool changes (final decision likely in May) All Risk Pools combined into one Miscellaneous & one Safety Risk Pool’s payment on unfunded liability: Continue using anticipated payroll growth (3%) for payment Collect payment as dollar amount, not as % of pay Payments allocated to agencies based on liability rather than payroll Higher liability compared to payroll share will see contr. increases Lower liability compared to payroll share will see contr. decreases Risk Pool’s normal cost payment Continue payment as % of pay Adjustment by formula (3@50, 3@55, etc.) & ancillary benefits (FAE, COLA, PRSA, etc.) Side fund method No change on current side fund balance or amortization schedule Will collect payment as dollar amount, not as % of pay May 22, 2014 3 CALPERS UPCOMING ISSUES Timing: Direct Rate Smoothing: Included in 6/30/13 valuation (first impact 2015/16 rates) Full impact in 2019/20 rates. Assumption changes: Included in 6/30/14 valuation (first impact 2016/17 rates) Full impact in 2020/21 rates. Risk Pools: Included in 6/30/13 valuation Impacts 2015/16 rates. May 22, 2014 4 CALPERS UPCOMING ISSUES This page intentionally blank May 22, 2014 5 POOLED PLAN CONTRIBUTION RATES – MISCELLANEOUS 6/30/12 Valuation 2014/2015 Contribution Rates Total1 Tier I Tier II PEPRA 2%@55 2%@60 2.5%@67 Employer Contribution Required Risk Pool’s Net Employer Normal Cost 7.7% 7.8% 6.6% 6.25% Class 1 Benefits FAC 1 0.5% 0.5% 0.4% 0.0% Risk Pool’s Payment on Amortization Bases 3.1% 3.2% 1.4% 0.0% Amortization of Side Fund 8.7% 9.4% 0.0% 0.0% Total ER Contribution: 20.0% 20.9% 8.5% 6.25% 1 Weighting of total contribution projection based on estimated projected Tier 2 and PEPRA payrolls May 22, 2014 6 CONTRIBUTION PROJECTIONS – MISCELLANEOUS Market Value Investment Return: June 30, 2012 0.1%2 June 30, 2013 13.2%3 Poor Expected Good June 30, 2014 12.3% 14.9%4 17.6% June 30, 2015 - 2019 0.2% - 4.3% 7.5% 10.6% - 15.1% No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements Excludes Employer Paid Member Contributions (EPMC) Tier 2 (2%@60) effective July 16, 2011 New hire assumptions: Assumes 50% of 2013 new hires will be Classic Tier 2 Members (2%@60) and 50% will be New Members with PEPRA benefits. Assumes Classic Members will decrease from 50% to 0% of new hires over 20 years 2 Based on CalPERS CAFR. 3 Based on CalPERS CAFR. 4 Based on CalPERS actual investment return through February 28, 2014 (12.2%) and assumed annual 7.5% return for the remaining 4 months. May 22, 2014 7 CONTRIBUTION PROJECTIONS – MISCELLANEOUS Contribution projections include New Contribution Policy Changes Proposed risk pool changes Agency’s payroll share: 0.612% Agency’s liability share: 0.949% Higher contribution because of higher liability share compared to payroll share Contribution policy & Risk Pool changes will take place in June 30, 2013 valuation first affecting 2015/16 contribution rate In addition contribution projections include new assumption changes Assumption changes will take place in June 30, 2014 valuation first affecting 2016/17 contribution rates May 22, 2014 8 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE – MISCELLANEOUS May 22, 2014 9 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE – MISCELLANEOUS May 22, 2014 10 SIDE FUND – MISCELLANEOUS This page intentionally blank May 22, 2014 11 POOLED PLAN CONTRIBUTION RATES – POLICE SAFETY 6/30/12 Valuation 2014/2015 Contribution Rates Total5 Tier I Tier II PEPRA 3%@50 2%@50 2.7%@57 Employer Contribution Required Risk Pool’s Net Employer Normal Cost 17.2% 17.5% 14.6% 12.25% Class 1 Benefits FAC 1 0.9% 1.0% 0.9% 0.0% PRSA 1.7% 1.7% 1.4% 0.0% Risk Pool’s Payment on Amortization Bases 9.3% 9.4% 5.5% 0.0% Amortization of Side Fund 36.2% 38.1% 0.0% 0.0% Total ER Contribution: 65.2% 67.7% 22.3% 12.25% 5 Weighting of total contribution projection based on estimated projected Tier 2 and PEPRA payrolls May 22, 2014 12 CONTRIBUTION PROJECTIONS – POLICE SAFETY Market Value Investment Return: June 30, 2012 0.1%6 June 30, 2013 13.2%7 Poor Expected Good June 30, 2014 12.3% 14.9%8 17.6% June 30, 2015 - 2019 0.2% - 4.3% 7.5% 10.6% - 15.1% No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements Excludes Employer Paid Member Contributions (EPMC) Agencies in a risk pool were not allowed to opt out of 2011 assumption change phase in Tier 2 (2%@50) effective July 16, 2011 New hire assumptions: Assumes 50% of 2013 new hires will be Classic Tier 2 Members (2%@50) and 50% will be New Members with PEPRA benefits. Assumes Classic Members will decrease from 50% to 0% of new hires over 10 years 6 Based on CalPERS CAFR. 7 Based on CalPERS CAFR. 8 Based on CalPERS actual investment return through February 28, 2014 (12.2%) and assumed annual 7.5% return for the remaining 4 months. May 22, 2014 13 CONTRIBUTION PROJECTIONS – POLICE SAFETY Contribution projections include New Contribution Policy Changes Proposed risk pool changes Agency’s payroll share: 0.356% Agency’s liability share: 0.481% Higher contribution because of higher liability share compared to payroll share Contribution policy & Risk Pool changes will take place in June 30, 2013 valuation first affecting 2015/16 contribution rate In addition contribution projections include new assumption changes Assumption changes will take place in June 30, 2014 valuation first affecting 2016/17 contribution rates May 22, 2014 14 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE – POLICE SAFETY May 22, 2014 15 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE – POLICE SAFETY May 22, 2014 16 SIDE FUND – POLICE SAFETY This page intentionally blank May 22, 2014 17 POOLED PLAN CONTRIBUTION RATES – FIRE SAFETY 6/30/12 Valuation 2014/2015 Contribution Rates Total9 Tier I Tier II PEPRA 3%@55 2%@50 2.7%@57 Employer Contribution Required Risk Pool’s Net Employer Normal Cost 15.3% 15.4% 14.6% 12.25% Class 1 Benefits FAC 1 0.9% 0.9% 0.9% 0.0% PRSA 1.6% 1.7% 1.4% 0.0% Risk Pool’s Payment on Amortization Bases 5.9% 5.9% 5.5% 0.0% Amortization of Side Fund 21.8% 23.1% 0.0% 0.0% Total ER Contribution: 45.5% 47.0% 22.3% 12.25% 9 Weighting of total contribution projection based on estimated projected Tier 2 and PEPRA payrolls May 22, 2014 18 CONTRIBUTION PROJECTIONS – FIRE SAFETY Market Value Investment Return: June 30, 2012 0.1%10 June 30, 2013 13.2%11 Poor Expected Good June 30, 2014 12.3% 14.9%12 17.6% June 30, 2015 - 2019 0.2% - 4.3% 7.5% 10.6% - 15.1% No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements Excludes Employer Paid Member Contributions (EPMC) Agencies in a risk pool were not allowed to opt out of 2011 assumption change phase in Tier 2 (2%@50) effective July 16, 2011 New hire assumptions: Assumes 50% of 2013 new hires will be Classic Tier 2 Members (2%@50) and 50% will be New Members with PEPRA benefits. Assumes Classic Members will decrease from 50% to 0% of new hires over 10 years 10 Based on CalPERS CAFR. 11 Based on CalPERS CAFR. 12 Based on CalPERS actual investment return through February 28, 2014 (12.2%) and assumed annual 7.5% return for the remaining 4 months. May 22, 2014 19 CONTRIBUTION PROJECTIONS – FIRE SAFETY Contribution projections include New Contribution Policy Changes Proposed risk pool changes Agency’s payroll share: 0.810% Agency’s liability share: 1.303% Higher contribution because of higher liability share compared to payroll share Contribution policy & Risk Pool changes will take place in June 30, 2013 valuation first affecting 2015/16 contribution rate In addition contribution projections include new assumption changes Assumption changes will take place in June 30, 2014 valuation first affecting 2016/17 contribution rates May 22, 2014 20 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE –FIRE SAFETY May 22, 2014 21 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE –FIRE SAFETY May 22, 2014 22 CONTRIBUTION PROJECTIONS WITH APPROVED MORTALITY AND OTHER ASSUMPTION CHANGE –FIRE SAFETY This page intentionally blank May 22, 2014 23 GASB 68 Pension Accounting: GASB 68, Accounting for Employers, approved June 25, 2012 Replaces GASB 27 Effective 2014/15 Major Issues: Unfunded liability on balance sheet Expense calculation disconnected from contribution calculation Discount rate is Expected return on plan assets when assets sufficient to pay benefits Municipal bond rate when assets not sufficient to pay benefits Likely caused CalPERS to modify assets smoothing and/or amortization policy to avoid using discount rate lower than expected return (7.5%). June 30, 2012 Unfunded Actuarial Liability (in Millions) Plan Total Pension Liability (AAL) Fiduciary Net Position (MVA) Net Pension Liability (UAL) Miscellaneous $41.1 $29.6 $11.5 Police Safety 61.0 39.7 21.3 Fire Safety 29.7 20.8 8.9 Total Net Pension Liability $41.7 May 22, 2014 24 GASB 68 CalPERS: Actuaries have approval from CalPERS Board to make necessary system changes & have begun work. Will likely not be ready to provide information for fiscal years < 2014/15. Expect to provide information but only upon request. Will charge small fee. CITY OF HERMOSA BEACH RETIREE HEALTHCARE PLAN Valuation Summary June 30, 2011 GASB 45 Actuarial Valuation Presented by John E. Bartel, President Prepared by Bianca Lin, Assistant Vice President & Actuary Matthew Childs, Actuarial Analyst Katherine Moore, Associate Actuary Bartel Associates, LLC May 22, 2014 o:\clients\city of hermosa beach\projects\opeb\6-30-11\reports\ba hermosabeachci 14-05-22 opeb 11-06-30 draft valuation summary.docx AGENDA Topic Page What is GASB 45? 1 Definition of Terms 2 Benefit Summary 3 Participant Statistics 4 Actuarial Methods & Assumptions 5 Valuation Results 6 Projections 7 Exhibit A 9 May 22, 2014 1 WHAT IS GASB 45? OPEB - Other than pension Post Employment Benefits Historically accounted for as Pay-As-You-Go Generally ignored until employees retire Pay $1 / account for $1 GASB Statement No. 45 - Issued June 2004 Requires agencies recognize OPEB cost over active service of employees rather than on a pay-as-you-go basis “Annual Required Contribution” – how much should be set aside Accrue difference between: Annual Required Contribution (ARC) Actual payments City implemented GASB 45 for 2007/08 fiscal year May 22, 2014 2 DEFINITIONS OF TERMS Actuarial Accrued Liability (AAL) Liability for benefits “earned” for past service using actuarial methods and assumptions Normal Cost (NC) Value of benefits “earned” during the current year Annual Required Contribution (ARC) Normal Cost, plus Amortization of Unfunded AAL (UAAL) Net OPEB Obligation (NOO) Historical difference between ARC and actual contributions PayGo Cash payments for retiree benefits May 22, 2014 3 BENEFIT SUMMARY Eligibility Retire directly from City under CalPERS (Age 50 and 5 years CalPERS service) and meet age and/or City service requirements Elected officials not eligible for post-retirement medical benefits Medical Benefits City contributes percentage of dollar caps based on employee group, age, retirement date, and City service1 Surviving Spouse Benefit None Dental, Vision, & Life Dental & Vision: at retirees’ own expense Life: None Pay-As-You-Go Cash Subsidy Implied Subsidy Total 2010/11 $ 152,048 $ 117,000 $ 269,048 2009/10 97,617 100,000 197,617 2008/09 84,933 85,000 169,933 Implied Subsidy Participating retirees paying active rates vs. actual cost Medical: Value implied subsidy up to age 65 for all employees and post age 65 for Medicare-ineligible employees. (No implied subsidy for elected officials, as they are not eligible for participating in the City’s medical plans after retirement.) 1 See attached Exhibit A for full benefit breakdown. May 22, 2014 4 PARTICIPANT STATISTICS Participant Statistics – June 30, 2011 Fire Mgmt Police Mgmt Police Prof Prof Eng Team Total Actives: Count 15 5 2 30 15 3 46 116 Avg Age 43.5 54.2 54.4 40.6 49.2 53.5 49.6 46.8 Avg Svc 14.9 17.1 27.9 11.3 11.4 11.4 14.1 13.4 Avg PERS Wages $104,043 $156,026 $122,929 $87,370 $69,348 $101,603 $53,854 $77,845 PERS Pay (000’s) 1,561 780 246 2,621 1,040 305 2,477 9,030 Retirees Count <65 4 2 4 7 2 - 6 25 ≥65 2 2 - 3 7 - 8 22 Total 6 4 4 10 9 - 14 47 Avg Age 60.1 67.4 56.4 62.7 71.1 n/a 67.1 65.1 Avg Ret Age 55.2 56.5 54.1 52.8 61.4 n/a 60.8 57.6 May 22, 2014 5 ACTUARIAL METHODS & ASSUMPTIONS Cost Method Entry Age Normal UAAL Amortization Projected 6/30/2009 UAAL: 18 years for 2009/10 (15 years for 2012/13) Methods and assumption, experience, and contribution gains and losses: level % of pay over closed 15 years Minimum 30 years combined amortization period Discount Rate 6.25% Pre-funded in PARS HighMark PLUS Moderate General Inflation 3.00% Payroll Increases Aggregate increase: 3.25% Healthcare Trend 9.00% (2013) and grades down to 5.00% (2021) Medicare eligible: starts 0.4% higher but same ending rate Retirement Age Miscellaneous 2%@55 Average ≈ 59.1 Police 3%@50 Average ≈ 54.0 Fire 3%@55 Average ≈ 56.3 Mortality, Disability, Termination CalPERS 1997-2007 Experience Study Fully-generational Scale AA mortality improvement applied to post-retirement mortality May 22, 2014 6 VALUATION RESULTS Actuarial Obligations & Annual Required Contribution (000’s Omitted) 6/30/11 Actuarial Accrued Liability Actives $ 5,114 Retirees 5,107 Total 10,221 Actuarial Value of Assets 3,491 Unfunded AAL 6,730 2014/15 ARC - $ Normal Cost 316 UAAL Amortization 631 Total ARC 946 Projected 2014/15 Payroll 10,262 2014/15 ARC - % Normal Cost 3.1% UAAL Amortization 6.1% Total ARC 9.2% May 22, 2014 7 PROJECTIONS Contribution & Expense Projection (000’s Omitted) FYE June 30, Beginning of Year Net OPEB Obligation Annual OPEB Cost (AOC) Contributions Payroll Contr. As % of Payroll Ben Pmts PARS Total 2013 $ - $ 888 $ 303 $ 585 $ 888 $ 9,626 9.2% 2014 - 917 360 557 917 9,939 9.2% 2015 - 946 420 526 946 10,262 9.2% 2016 - 977 489 488 977 10,596 9.2% 2017 - 1,009 557 452 1,009 10,940 9.2% 2018 - 1,042 619 423 1,042 11,296 9.2% 2019 - 1,076 667 409 1,076 11,663 9.2% 2020 - 1,111 721 390 1,111 12,042 9.2% 2021 - 1,147 780 367 1,147 12,433 9.2% 2022 - 1,184 826 358 1,184 12,837 9.2% May 22, 2014 8 PROJECTIONS This page intentionally blank City of Hermosa Beach Benefit Summary Exhibit A May 22, 2014 O:\Clients\City of Hermosa Beach\Projects\OPEB\6-30-11\Reports\BA HermosaBeachCi 12-05-22 OPEB 11-06-30 Valuation Summary - Exhibit A.docx Employee Group Firefighters Management Police Management Police Professional & AdministrationProfessional Engineers Teamsters Eligibility (City Svc) (50 or disability) & 10 55 & 10 (50 or disability) & 20 55 & 15 55 & 10 55 & 10 55 & 10 City-Paid Benefit DOR ≤ 7/18/00 n/a DOR > 7/18/00 10 YOS: $150/mo 20 YOS: $350/mo 10 YOS: $60/mo 20 YOS (regardless of age): EE only Prior full-time government service counted toward benefit after completion of 5 years City service DOR ≤ 7/1/05 Remain at existing amounts DOR > 7/1/05 Age < 65: HMO EE Age ≥ 65: Medicare eligible – “Medi-gap” $120/mo Medicare ineligible – up to HMO EE DOR ≤ 7/1/03 Remain at existing amounts DOR > 7/1/03 Age < 65: HMO EE Age ≥ 65: Medicare eligible – “Medi-gap” $120/mo Medicare ineligible – up to HMO EE DOR ≤ 7/1/06 Remain at existing amounts DOR > 7/1/06 5% x YOS x EE only Cap at lesser of $500/mo and HMO EE DOR ≤ 7/1/06 n/a DOR > 7/1/06 3% x YOS x EE only Cap at $250/mo DOR ≤ 6/30/08 10 YOS: $150/mo 20 YOS: $250/mo DOR > 6/30/08 5% x YOS x EE only Cap at lesser of $500/mo and HMO EE CITY OF HERMOSA BEAC H SEWER STUDY M AY 22, 2 0 1 4 P R E P A R E D B Y : P E N C O E N G I N E E R I N G , I N C . 1 6 8 4 2 V O N K A R M A N A V E N U E , S U I T E 1 5 0 I R V I N E , C A L I F O R N I A 9 2 6 0 6 INLAND EMPIRE IRVINE LONG BEACH 255 E. Rincon Street, Suite 325 16842 Von Karman Avenue, Suite 150 100 Oceangate, Suite 1120 Corona, CA 92879 Irvine, CA 92606 Long Beach, CA 90802 951-736-2040 • Fax 951-736-5292 949-753-8111 • Fax 949-753-0775 562-264-1111 • Fax 562-264-1101 www.pencoeng.com May 22, 2014 Mr. Frank Senteno, P.E. Director of Public Works/City Engineer City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 SUBJECT: CITY OF HERMOSA BEACH, SEWER STUDY Dear Mr. Senteno: Enclosed please find our summary report for the City of Hermosa Beach, Sewer Study. The report covers primarily the following: 1) Agency Interviews 2) Sewer Fee Review of Adjacent Cities 3) Meeting with the County 4) Sewer Service Charge Study The details of each of the above items are located in the same numerical order in the Appendix. The highlights of the report are as follows: 1) The Single Family charge for 5 sample Cities and the County Single Family Unit $/year Manhattan Beach (2013) $341.25 El Segundo (2013) $ 97.59 Redondo Beach* (2013-2014) $159.00 Pico Rivera (Proposed 2014-2015) $ 50.50 West Hollywood (2013-2014) $ 38.67 County of Los Angeles (2013/2014) $ 47.50 2) The City can levy their own sewer charge by going through a Proposition 218 process or annex to the County and they will levy a sewer charge. 3) The City can annex to the County’s maintenance district but up to $14 million in improvements will have to be constructed by the City to get their sewers to County standards. 4) The budgeted cost for the City to maintain their own sewers is $339,454 for Fiscal Year 2014-2015. 5) If the County levied their charge of $50.50/year for a single family home in Hermosa Beach for Fiscal Year 2014-2015, it would generate approximately $520,000 in revenue for the County. 6) If the City levied their own charge, at an approximate rate of $31.75/year/single family home, it would generate $339,454 for the City of Hermosa Beach. 7) At the County rate of $50.50/year/single family home, the City could generate approximately $545,000 in revenue for the City of Hermosa Beach. We appreciate the assistance and cooperation the City of Hermosa Beach has shown us during the course of our work. If we can be of further assistance, please let us know. Sincerely, PENCO Engineering, Inc. Jeffrey M. Cooper, P.E. Vice President City of Hermosa Beach Summary Report I. Introduction Scope of Services: Task 1 – Agency Interviews Interviews (4-5) will be conducted with Cities that are currently utilizing the County for maintenance of sewers through the Consolidated Sewer Maintenance District. Interviews will be focused on their customer satisfaction – what has gone well, what hasn’t. It is planned that the interview will be conducted face to face. Proposed agencies to be interviewed are: Pico Rivera Lawndale Rancho Palos Verdes West Hollywood* Irwindale* *Contract basis only Task 2 – Sewer Fee Review PENCO will determine what adjacent cities (4 to 5) to Hermosa Beach have sewer fees. The amount of the fees, rate and method and durations will also be determined. The scope of what the fee can be spent on will be determined also. In addition, we will determine what kind of sewer fee for Hermosa Beach can be established and what the process is for approval. What the state of California statutes allows on how the money can be spent will also be determined. Task 3 – County Meetings Prepare for meetings with the County (up to two meetings) to discuss how the details of the annexation process would work. This also includes assisting with negotiating better terms and conditions between the City and the County. This includes also the pros and cons analysis of the City keeping the sewer versus annexation to the County, including using a consultant instead of the County for plan preparation, construction services, etc., the merits of maintaining sewers by the City versus the County, and the cost of improving the sewer to the City standards versus County standards. Task 4 – Summary Report A summary report will be prepared summarizing the results of Tasks 1-3. PENCO will attend up to two City Council meetings to go over the summary report. II. Task 1 Results – Agency Interviews Five cities were interviewed: Pico Rivera, Lawndale, Rancho Palos Verdes, West Hollywood, and Irwindale. Each interview was documented with a memo, summarizing the meeting. Each memo is attached in Appendix 1. Generally speaking all five cities are satisfied with the County staff – Service and equipment. Typically, sanitary sewer overflows (SSO) response times are in the 1 - 2 hour time frame. The City of Hermosa Beach SSO response times are currently 15 minutes. There were mixed results regarding the financial aspects of being with the County. Two cities, Lawndale and Rancho Palos Verdes, were just fine with the County levying the sewer charge and collecting the fee. These two cities never see the fees collected or the actual cost of the County services. The City of Pico Rivera has decided to leave the CSMD for financial reasons. Their analysis shows that they can net a savings of $400,000 per year by doing everything themselves. Next year in early spring they will be re-establishing a sewer fee levied and collected by the City. All sewer operation and maintenance will be done by that City themselves. The City of West Hollywood when they incorporated decided not to join the CSMD but to contract with the County for the same services. The City established their own sewer fee and went through a Prop 218 establishment process. The City likes that they have their own fee and have completed control of the financial aspects of the sewer fund. The City’s main complaint is that they have had a lot of problems with the County’s billings not being accurate and it is a hassle to get them fixed. They often get charged for time spent on other Cities. The City of Irwindale contract with the County and is not in CSMD. They do not levy their own fee. The County invoices the City for their services every month and the City pays the bill. The City said the County is often slow in billing the City and this is often inconvenient as it causes problems in their financial cycles. They often have to call the County and ask them to bill them. The final comment I received from at least two cities was about getting reports on the sewers required by other agencies. One City commented that they can’t get a report regarding just their City and the other commented that the County is just not set up to generate reports for individual cities. Task 2 Results – Sewer Fee Review Five Cities and the County were reviewed regarding their sewer fees: Manhattan Beach, El Segundo, Redondo Beach, Pico Rivera, and West Hollywood and the County of Los Angeles. The basic sewer fee per residential unit per year is as follows: Single Family: Single Family Unit $/year Manhattan Beach (2013) $341.25 El Segundo (2013) $ 97.59 Redondo Beach* (2013-2014) $159.00 Pico Rivera (Proposed 2014-2015) $ 50.50 West Hollywood (2013-2014) $ 38.67 County of Los Angeles (2013/2014) $ 47.50 *Original $60.00/year in 2003 In each case, the basic unit is based upon the single family unit and all other fees are in proportion to the single family unit. The rate structures for the above listed agencies are attached in Appendix 2. Authority The California Health and Safety Code Section 5471 and California Government Code Section 54344 allows charges and collecting fees and charges providing service to users in a City to operate and maintain wastewater systems. The fees collected can be used for operation and maintenance sewer rehabilitation projects and meeting bond rate covenant requirements for water collection improvements. Establishment An establishment of a sewer fee or charge per the authority above shall follow the requirements of Proposition 218. The basic steps are as follows: 1) City Council orders a sewer fee rate report. The fee will be calculated and is based upon a characteristic of the property, such as the size of the parcel or the use to which the property is put to use. The fee to each parcel should be calculated either individually or by reference to a formula or schedule. 2) The City Council accepts the sewer fee rate report and sets a public hearing on the proposed fee. 3) The City shall provide a written notice by mail of the proposed fee or charge to the record owner of each identified parcels. The date of the hearing must be at least 45 days after the mailing. 4) Concluding the hearing, the City must consider all protests against the proposed fee or charge but only written protests are counted. If written protests against the proposed fee or charge are presented by a majority of owners of the identified parcels, the city shall not impose the fee or charge. III. Task 3 Results – County Meetings A meeting was held on December 17, 2013 with the Los Angeles County Public Works and the City. The detailed minutes of the meeting are attached in Appendix 3. The highlights area as follows: 1) An estimated $14 million in improvements must be made by the City prior to releasing maintenance to LACPW. 2) Requirements to Annex Sewer Lines to LACPW: a. City to provide letter stating commitment to annex sewer system to LACPW b. City to state when and which sewer lines are going to be annexed to LACPW c. City Council to approve formal request (by way of City Resolution) d. Public hearing at LACPW Board meeting (held in downtown Los Angeles Office) 3) LACPW will require City to provide Public Outreach to residents, business owners, etc. (tentatively summer of 2014) 4) Entire process for sewer annexation is estimated at 6 months 5) If annexation is completed by August 2015, fee will take effect in property tax on November 2015. 6) LACPW prefers not to be contracted out for sewer O&M by a city 7) LACPW will not guarantee response to overflows within 1 hour of service request 8) The letter to LACPW can request terms and conditions that are more favorable to the City, such as an exemption on the 6 inch line replacement. The following Table I describes the pros and cons of the City annexation into the County’s Consolidated Sewer Maintenance District (CSMD). Table 2 illustrates the City’s sewer budgeted costs for operation and maintenance for the Fiscal Year 2014-15 and the actual costs for the last few years. If the City wanted to levy their own sewer service charge (as described in Appendix 4) to cover the budgeted cost of $339,454 for Fiscal Year 2014-15, the charge would be approximately $31.75/year/single family home. At the proposed rate of $50.50/year/single family home by the County, the City could generate approximately $545,000 in revenue. The difference of $205,546 could be used on a pay-as-you-go basis for sewer rehabilitation or funds could be borrowed against that revenue stream to make more sewer rehabilitation improvements more immediately. This difference is based upon budgeted costs. Actual costs could be less and therefore the difference could be greater. Table 1 City of Hermosa Beach Annexation into the County’s Consolidated Sewer Maintenance District (CSMD) PROS CONS 1) Outsource operations and maintenance of the City’s sewers to the County. The City will no longer operate and maintain their sewers with savings going to the City. 1) City loses control over their sewers but still owns them. 2) Cities interviewed are happy with the services provided by the County. 2) Currently, response times to sewer overflows by the City are 15 minutes; County response times are 1-2 hours. One City interviewed said “they don’t treat us like a client.” 3) County would establish and collect a sewer fee to pay for O+M within the City. The rate for 2013-14 is $47.50/year/single family resident. The rate will be $50.50/year/single family resident for 2014-15. 3) If the City established the sewer fee, they control the amount, the cost and the revenue stream that could go to sewer improvement. If the County levees the fee, left over revenue stays with the County. The City of Pico Rivera is de-annexing from CSMD because of financial savings they will receive. 4) The County can generate reports required by federal and state reporting agencies. 4) The reports often are hard to get and are not separated into one City. 5) The County requires that $14 million in improvements be made to the City’s sewers to get them to County standards. Many of these improvements are needed and overdue. 5) If the City improved their sewers to City standards then the City could save approximately $2.5 million in improvements by not upgrading 6 inch sewers to 8 inch sewers as required by the County. Storm 2014-15 Sewer Drain 160 Sewer Fund Budget Req 3102 Sewers/Storm Drains 3102-4100 Personal Services 3102-4102 Regular Salaries1 82,604 38,489 44,115 3102-4106 Regular Overtime 0 0 0 3102-4111 Accrual Cash In2 7,205 3,386 3,819 3102-4180 Retirement1 15,205 6,725 8,480 3102-4188 Employee Benefits1 19,452 8,514 10,938 3102-4189 Medicare Benefits1 1,211 565 646 3102-4190 Other Post Employment Benefits2 6,213 2,734 3,479 (OPEB) Total Personal Services 131,890 60,413 71,477 3102-4200 Contract Services 3102-4201 Contract Serv/Private 545,365 286,330 259,035 3102-4251 Contract Service/Govt 37,756 1,940 35,816 Total Contract Services 583,121 288,270 294,851 3102-4300 Materials/Supplies/Other 3102-4303 Utilities 994 994 0 3102-4309 Maintenance Materials 19,000 7,600 11,400 3102-4394 Building Maintenance Charges 667 267 400 3102-4395 Equip Replacement Charges 48,114 7,217 40,897 3102-4396 Insurance User Charges 42,459 16,984 25,475 Total Materials/Supplies/Other 111,234 33,062 78,173 Subtotal Sewers/Storm Drains 826,245 381,745 444,500 Remove one time budget items (130,000)(65,000)(65,000) Total Sewers/Storm Drains 696,245 316,745 379,500 715 Fund Equipment Replacement Fund- Sewer 3102 Sewers/Storm Drains 715-3102-4201 Crawler Maintenance 5,000 0 5,000 715-3102-4309 Maint. Materials 1,000 400 600 715-3102-4310 Motor Fuels/Lubes 5,825 2,330 3,495 715-3102-4311 Auto Maintenance 2,384 954 1,430 715-3102-4901 Depreciation/Mach/Equipment 2,032 2,032 0 715-3102-4902 Depreciation/Vehicles 27,137 3,740 23,397 715-3102-5402 Equip-More Than $1,000 0 0 0 715-3102-5403 Vehicles 33,135 13,254 19,881 715 Fund Total Sewers/Storm Drains 76,513 22,709 53,804 Total Estimated Costs Operations & Maint.772,758 339,454 433,304 Sewer Capital Improvement Projects CIP Sewer Improvements - Various (Prior Year Carryforward) 251,675 251,675 0 CIP Sewer Improvements - Various 519,515 519,515 0 Total Capital Improvement Project Expenditures 771,190 771,190 0 Total Estimated Costs 1,543,948 1,110,644 433,304 1 'Salaries', 'Retirement' and 'Benefits' based on percentages derived from analysis of Public Works Crew Daily Worksheets for the last 12 months. 2 Allocation for 'Accrual Cash In' based on percentages derived for 'Salaries' and allocation for 'OPEB' based on percentages derived for 'Retirement'. 2013-14 Storm Yr. End Est Sewer Drain 160 Sewer Fund 3102 Sewers/Storm Drains 3102-4100 Personal Services 3102-4102 Regular Salaries1 110,970 52,156 58,814 3102-4106 Regular Overtime 0 0 0 3102-4111 Accrual Cash In2 9,671 4,545 5,126 3102-4180 Retirement1 17,622 7,754 9,868 3102-4188 Employee Benefits1 21,990 9,676 12,314 3102-4189 Medicare Benefits 1,691 744 947 3102-4190 Other Post Employment Benefits2 14,386 6,330 8,056 (OPEB) Total Personal Services 176,330 81,204 95,126 3102-4200 Contract Services 3102-4201 Contract Serv/Private 473,290 220,955 252,335 3102-4251 Contract Service/Govt 27,845 1,940 25,905 Total Contract Services 501,135 222,895 278,240 3102-4300 Materials/Supplies/Other 3102-4303 Utilities 941 941 0 3102-4309 Maintenance Materials 19,000 7,600 11,400 3102-4394 Building Maintenance Charges 667 267 400 3102-4395 Equip Replacement Charges 51,575 7,736 43,839 3102-4396 Insurance User Charges 35,545 14,218 21,327 Total Materials/Supplies/Other 107,728 30,762 76,966 Total Sewers/Storm Drains 785,193 334,861 450,332 715 Fund Equipment Replacement Fund- Sewer 3102 Sewers/Storm Drains 715-3102-4201 Crawler Maintenance 5,000 0 5,000 715-3102-4309 Maint. Materials 1,000 400 600 715-3102-4310 Motor Fuels/Lubes 5,825 2,330 3,495 715-3102-4311 Auto Maintenance 2,384 954 1,430 715-3102-4901 Depreciation/Mach/Equipment 2,032 2,032 0 715-3102-4902 Depreciation/Vehicles 27,137 3,740 23,397 715-3102-5402 Equip-More Than $1,000 1,075 430 645 715-3102-5403 Vehicles 70,023 28,009 42,014 715 Fund Total Sewers/Storm Drains 114,476 37,894 76,582 Total Estimated Costs Operations & Maint.899,669 372,756 526,913 Sewer Capital Improvement Projects CIP Sewer Improvements - Various 898,843 898,843 0 CIP Storm Drain Improvements - Various 0 0 0 Total Capital Improvement Project Expenditures 898,843 898,843 0 Total Estimated Costs 1,798,512 1,271,599 526,913 1 'Salaries', 'Retirement' & 'Benefits' based on allocation percentages derived from analysis of Public Works Crew Daily Worksheets for the last 12 months; and includes overhead of Associate Engineer 10%, Director 5%, Superintendent 10% 2 Allocation for 'Accrual Cash In' based on percentages derived for 'Salaries' and allocation for 'OPEB' based on percentages derived for 'Retirement' 2012-13 Storm Expended Sewer Drain 160 Sewer Fund 3102 Sewers/Storm Drains 3102-4100 Personal Services 3102-4102 Regular Salaries1 75,851 35,650 40,201 3102-4106 Regular Overtime1 37 17 20 3102-4111 Accrual Cash In2 4,231 1,989 2,242 3102-4180 Retirement1 17,334 7,627 9,707 3102-4188 Employee Benefits1 13,374 5,885 7,489 3102-4189 Medicare Benefits 1,172 516 656 3102-4190 Other Post Employment Benefits2 14,100 6,204 7,896 (OPEB) Total Personal Services 126,099 57,887 68,212 3102-4200 Contract Services 3102-4201 Contract Serv/Private 210,438 144,593 65,845 3102-4251 Contract Service/Govt 29,551 16,332 13,219 Total Contract Services 239,989 160,925 79,064 3102-4300 Materials/Supplies/Other 3102-4303 Utilities 865 865 0 3102-4309 Maintenance Materials 6,776 6,170 606 3102-4394 Building Maintenance Charges 667 267 400 3102-4395 Equip Replacement Charges 48,467 7,270 41,197 3102-4396 Insurance User Charges 42,140 16,856 25,284 Total Materials/Supplies/Other 98,915 31,428 67,487 Subtotal Sewers/Storm Drains 465,003 250,240 214,763 Remove one time budget items (14,811)(14,811)0 Total Sewers/Storm Drains (Actual)450,192 235,429 214,763 715 Fund Equipment Replacement Fund- Sewer 3102 Sewers/Storm Drains 715-3102-4201 Crawler Maintenance 0 0 0 715-3102-4309 Maint. Materials 0 0 0 715-3102-4310 Motor Fuels/Lubes 3,104 1,242 1,862 715-3102-4311 Auto Maintenance 6,052 800 5,252 715-3102-4901 Depreciation/Mach/Equipment 2,032 2,032 0 715-3102-4902 Depreciation/Vehicles 21,560 1,509 20,051 715-3102-5402 Equip-More Than $1,000 0 0 0 715-3102-5403 Vehicles 0 0 0 715 Fund Total Sewers/Storm Drains 32,748 5,583 27,165 Total Expenditures Operations & Maint.482,940 241,012 241,928 Sewer Capital Improvement Projects CIP Sewer Improvements - Various 478,374 478,374 0 CIP Storm Drain Improvements - Various 0 0 0 Total Capital Improvement Project Expenditures 478,374 478,374 0 Total Actual Expenditures 961,314 719,386 241,928 1 'Salaries', 'Retirement' and 'Benefits' based on percentages derived from analysis of Public Works Crew Daily Worksheets for the last 12 months. 2 Allocation for 'Accrual Cash In' based on percentages derived for 'Salaries' and allocation for 'OPEB' based on percentages derived for 'Retirement'. IV. Steps Going Forward 1) The City decides to continue to operate and maintain their own sewers. They could start the process of levying their own sewer service charge. The rate and method of this charge would need to be determined and approved by City Council. Public outreach to residential business owners, etc. would be initiated for the public hearing on the service charge. Or 2) The City Council decides to annex to the LACPW CMSD. A letter proposal would need to be prepared stating the City’s commitment to annex into the CSMD, stating a commitment to make improvements to the sewer system and describe favorable terms and conditions the City would like to have with the County. APPENDIX 1 TASK 1 – INTERVIEW MEMOS PICO RIVERA LAWNDALE RANCHO PALOS VERDES WEST HOLLYWOOD IRWINDALE APPENDIX 2 TASK 2 – SEWER FEES MANHATTAN BEACH AS APPROVED EL SEGUNDO AS APPROVED REDONDO BEACH AS APPROVED PICO RIVERA AS PROPOSED WEST HOLLYWOOD AS APPROVED COUNTY OF LOS ANGELES AS APPROVED . Average consumption per 4 person family per day = 400 Gals/Day According to EPA 400 x 365 = 146000 gallons a year per 4 Person Family. 1 HCF = 748 Gallons 146000 Gals / 748 = 195.187 HCF Sewer fee for 4 person family per year: Calculation of Variable usage $1.27 x 195.19 HCF = $ 247.89 Per Year Typical water meter size for single family homes = 1” Fixed rate for single family home with 1” water meter: $15.56 x 6 = $93.36 Per Year Total sewer rate for single family home with 1” water meter: $247.89 + $93.36 = $341.25 per year City of El Segundo 4/29/2014 RESIDENTIAL METER SIZE SEWER FEE TREATMENT FEE WASTER WATER FEE READI-RES 3/4" $00.50 X CONSUMPTION 10.58 MONTHLY 4.49 MONTHLY READI-RES 1" $00.50 X CONSUMPTION 13.45 MONTHLY 5.39 MONTHLY READI-RES 1.5" $00.50 X CONSUMPTION 14.55 MONTHLY 5.84 MONTHLY READI-RES 2" $00.50 X CONSUMPTION 15.45 MONTHLY 6.29 MONTHLY RESIDENTIAL ACCOUNTS ARE BILLED BI-MONTHLY SO THE TREATEMENT AND WASTEWATER FEE WILL BE DOUBLED Average consumption per 4 person family per day = 400 Gals/Day 400 x 365 = 146000 gallons a year per 4 Person Family. 1 HCF = 748 Gallons 146000 Gals / 748 = 195.187 HCF Sewer fee for 4 person family per year $00.50 x 195.187 HCF = $ 97.59 Per year On top of this Sewer fee, the bill includes; Readiness to Serve fee - based on the meter size Consumption fee – based on the water used in the billing period Treatment fee – based on the meter size Wastewater fee – based on the meter size APPENDIX 3 CITY OF HERMOSA BEACH DECEMBER 17, 2013 MEETING MINUTES 1 City of Hermosa Beach MEETING MINUTES TITLE: Annexation into the County’s Consolidated Sewer Maintenance District (CSMD) Discussion DATE: Tuesday, December 17, 2013 TIME: 3:00 P.M. – 4:30 P.M. LOCATION: Los Angeles County Public Works - Building A9-E, Fourth Floor, Conference Room ATTENDEES: Nicholas Agbobu Los Angeles County Public Works Rajesh Patel Los Angeles County Public Works Martin Moreno Los Angeles County Public Works Robert Swartz Los Angeles County Public Works Jeffrey Bouse Los Angeles County Public Works Fernando Villaluna Los Angeles County Public Works Jeff Cooper GafCon Inc. Frank Senteno City of Hermosa Beach – Public Works Victor Chavez City of Hermosa Beach – Public Works ITEMS DISCUSSED: 1. City of Hermosa Beach (City) sewer system overview: a. Total sewer system is approximately 190,000 lineal feet b. Approximately 20% are 6” sewer lines c. Approximately 80% are 8” sewer lines d. City has video documentation of all sewer lines 2. Los Angeles County Public Works (LACPW) requested City to submit a draft proposal describing what is a typical sewer repair and describe which sewer lines will remain with the City 3. City Sewer Maintenance: a. Flushes out and the sewer lines yearly b. Appropriates $300,000 on cleaning, maintenances, and video documentation / per year c. Appropriates $400,000 for CIP Sewer Pipe-Bursting (6” to 8”) and Repair Projects / per year 2 4. LACPW would maintain sewer system and repairs (all inclusive) with the exception of upsizing 5. An estimated $14 million in improvements must be made by the City prior to releasing maintenance to LACPW 6. LACPW will consider providing Operations & Maintenance (O&M) services to all 8” sewer lines, and City to continue to maintain all 6” sewer lines 7. Majority of all 6” lines are in close vicinity of the beach 8. Current sewer projects consist of repairing clay sewer lines and lining concrete sewer lines 9. Requirements to Annex Sewer Lines to LACPW: a. City to provide a letter stating commitment to annex sewer system to LACPW b. City to state when and which sewer lines are going to be annexed to LACPW c. City Council to approve formal request (by way of City Resolution) d. Public hearing at LACPW Board meeting (held in downtown Los Angeles Office) e. Clarify if refund will be issued to residents/businesses on a 6” sewer line 10. LACPW will require City to provide Public Outreach to residents, business owners, etc. (tentatively summer of 2014) 11. Entire process for sewer annexation is estimated at 6 months 12. If annexation is completed by August 2015, fee will take effect in property tax on November 2015. 13. Approximate City sewer operations and maintenance fee at $47.50 / single family home (City must abide by Prop 218) 14. City is to provide condition (video documentation) for County to consider maintaining 6” concrete sewer lines 15. LACPW prefers not to be contracted out for sewer O&M by a city 16. LACPW will not guarantee response to overflows within 1 hour of service request 17. City has sewer overflow issues approximately 2 times per year, rarely sustains property damage litigation 18. LACPW agrees to coordinate repair/maintenance jobs with City CIP projects 19. LACPW will address and be responsible to litigate any SSO claims 20. City may informally notify LACPW of upcoming projects 21. Requirements to submit City owned sewer lines to LACPW (after the fact): a. LACPW will review all but capacity related studies b. Design for Plans and Specifications is available though not time efficient nor cost effective c. LACPW will review post repair/construction video documentation before acceptance d. LACPW will review construction plans for maintenance purposes, not design e. LACPW will not be involved with sewer construction f. LACPW will require copies of as-builts with red lines after City Council approval g. Sewer plans will be reviewed and approved by LACPW 22. LACPW sewer maintenance reports: a. Reports are not divided by city b. Quarterly reports provided to City c. LACPW will submit and certify Annual Reports d. LACPW will charge for SSMP reports APPENDIX 4 SEWER SERVICE CHARGE STUDY SUMMARY REPORT April 22, 2014 CITY OF HERMOSA BEACH SEWER SERVICE CHARGE STUDY SUMMARY REPORT I. Introduction Scope of Services: Task 1 – Rate & Method The City Sewer Service Charge will be based on the concept of “Sewer Unit.” A single family residential property will be charged at the rate of “1 sewer unit.” All other land uses will have a Sewer Service Charge calculated at rates in the multiples of the sewer unit. These rates will be based upon the impacts of the various land uses on the sewer system. The Rate & Method will be similar to the West Hollywood and Pico Rivera’s Rate & Method. The formula will satisfy the “proportional cost” language of Prop 218. Task 2 – Revenue Generated at Different Rates Once we have an agreed upon Rate & Method with City staff, revenue estimates will be prepared at different single family rates. Results will be presented to the City. Task 3 – Revenue Generated by County Rate & Method We will take the current County Rate & Method for 2013-2014 and apply it to the City of Hermosa Beach’s database. The revenue generated will be determined and presented to the City. Task 4 – Summary Report A summary report will be prepared summarizing the results of Tasks 1-3. Task 5 – Meetings PENCO will attend three (3) meetings with staff and one (1) Council meeting. II. Task 1 Results – Rate & Method After further review of the West Hollywood service charge and Pico Rivera’s service charge, it was determined that the West Hollywood rate and method was prepared after the passage of Proposition 218 and was the best model for the City of Hermosa Beach. The Pico Rivera rate and method is the same as the County of Los Angeles that was approved before Proposition 218. The West Hollywood rate and method is attached in Appendix I. Also included in Appendix I is the County of Los Angeles’ rate and method. A single family residential property will be charged at the rate of “1 sewer unit.” All other land uses will have a sewer service charge calculated at rates in multiplies of the sewer unit. These rates will be based upon the impacts of the various land uses on the sewer system. III. Task 2 Results – Revenue Generated at Different Rates The County currently charges $47.50 per sewage unit per year. For fiscal year 2014-2015, it will be $50.50 per sewage unit per year. Using the West Hollywood rate and method and applying it to the Hermosa Beach database supplied by City staff for various rates, revenue estimates were determined. At a rate of $50/year for a single family home, it is estimated that approximately $540,000.00 will be generated in revenue. The table below depicts estimated revenues at varying rates. IV. Task 3 Results – Revenue Generated by County Rate & Method The Los Angeles County formula as shown in Appendix 1 was applied to City of Hermosa Beach database supplied by City staff. At the rate of $47.50/unit per year, the County would receive approximately $490,000 in revenue for 2013-2014. In 2014-2015, the County rate will be $50.50/unit per year and will generate approximately $520,000 in revenue. $273,812.66 $547,625.66 $821,438.48 $1,095,251.31 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 25 50 75 100 RATE IN DOLLARS ($) PER YEAR REVENUE ($) APPENDIX I To: Hermosa Beach City/School COMPACT Meeting From: Patricia Escalante, District Superintendent Tom Bakaly, City Manager Date: May 22, 2014 Subject: JOINT MEETING OF THE GOVERNING BOARD OF THE HERMOSA BEACH CITY SCHOOL DISTRICT AND THE HERMOSA BEACH CITY COUNCIL RECOMMENDATION It is recommended that the Hermosa Beach City/School COMPACT group review the recent collaboration efforts of the Hermosa Beach City School District and the City to address the issues of overcrowding and review opportunities for facilities needs within the school district. Today’s meeting will address the following: 1. Joint Statement: Use of City Properties by the School District 2. Recommended Use of City Property for District Offices 3. Summary: Gkkworks Long-Term Master Facilities Plan 4. 2015-16 After-School Program Planning Upon review of these materials, the Superintendent and City Manager are looking for support of the staff recommendations for short- and long-term initiatives to provide for top quality City schools. JOINT STATEMENT: USE OF CITY PROPERTIES BY THE SCHOOL DISTRICT The City of Hermosa Beach and the Hermosa Beach City School District have united efforts to alleviate the issue of overcrowding within school facilities. Over the past year, thorough research and examination of the current properties available through the City for use by the District have been carefully vetted to examine resources available for short-term needs. Additionally, the City and School District are also involved in managing the long-term planning efforts currently being considered by the District to ensure the City goal of support for top quality schools. RECOMMENDED USE OF CITY PROPERTIES BY THE SCHOOL DISTRICT To address the immediate need of facilities by School District staff, the following changes are recommended: • The City currently hosts students enrolled in the P.A.R.K. After-School Program at South Park. Students are provided transportation by the City via bus from View to South Park; it is today’s recommendation to keep the P.A.R.K. children at View • With the View children staying onsite after-school, the newly available rooms at South Park would provide facilities for the School District offices and the opportunity to relocate administrative offices in order to create more space on school campus • With the above mentioned changes, no services with the offerings of the programs would be different; programs would solely change to different sites • Cost-Effective Solution: City will save on transportation costs • Provides much-needed space for HBCSD Facilities and will provide three rooms adjacent to each other in South Park for administrative staff, whereas other potential resources would separate staff in other City owned properties and decreases efficiencies with keeping school staff together SUMMARY: GKKWORKS LONG-TERM MASTER FACILITIES PLAN BACKGROUND Student enrollment in Hermosa Beach City School District has steadily increased since the 1990's. This growth has significantly impacted the facilities, open space and classroom needs in a negative way. The North School site is owned by the district and is the remaining site that is not used by the district for students. According to district records, 1,430 students attended six schools in Hermosa Beach in 1950. Today, roughly the same number of students attend only two schools. At Hermosa Valley School, makeshift classrooms have been set up in a multipurpose room to accommodate students. Portable classrooms have also been used at both campuses. The district office, which is currently at Hermosa Valley School, could be moved off campus to create more space. The Board of Education has considered options for the use of the North School site. Architectural firm, Gkkworks, has been retained to develop a Long-Range Master Facilities Plan for the district. At a recent study session, Gkkworks provided the following options: • Option A: Would involve the least amount of change and would shift third graders to Hermosa View School. • Option B: North School, which the district currently leases to a private preschool and the Redondo Beach Unified School District, would be used for transitional kindergarten through first grade, while Hermosa View School would be used for second through fourth grades and Hermosa Valley School would be used for fifth though eighth grades. • Option C: Students in transitional kindergarten through fourth grade would attend either Hermosa View School or North School depending on where they lived while fifth grade though eighth grade would be at Hermosa Valley School. Education Bond • Among the possibilities under consideration by district leaders is reopening the former North School campus and presenting voters with a school bond in order to fund either the modernization or rebuilding of its schools. TIMELINE – City & School District Collaboration to Address Issues • 2013: School District engaged Gkkworks for long term Master Facilities Plan • 2013-14: COMPACT Meetings between the City and School District to address overcrowding issues • April 14, 19, 30 & May 3: Community Outreach Meeting hosted by School District for community members to participate in the development of the district's Long Range Facilities Master Plan for Valley, View, and North schools CHALLENGES There are many misconceptions about easy, cost-effective ways for the City and the School District to provide facilities within currently owned properties. Through the ongoing collaboration between the City and the School District to review all potential remedies for overcrowding, a number of issues with current properties once considered as viable options for school resources and additional office space are challenged by state laws and regulations. This includes: Education Codes • Exchange of Properties: Education Codes 17536 The governing board of a school district may exchange any of its real property for real property of another person or private business firm. Any exchange shall be upon such terms and conditions as the parties thereto may agree and may be entered into without complying with any of the provisions of this code (including surplus property procedures applicable to the selling and leasing of surplus property) except as provided in the article. Before ordering any exchange of real property the board shall adopt, by a two- thirds vote of its members, a resolution declaring its intention to exchange the property. The resolution shall describe the properties to be exchanged in a manner to identify them, and the terms and conditions, not including the price, upon which they will be exchanged. • Education Section 17537 Therefore, if a school district desires to dispose of surplus property to a private organization, it may do so by following this streamlined procedure if it can : 1) locate a property for which it is willing to exchange its surplus property, and 2) negotiate for the acquisition of the located property by a private organization which will in turn exchange the located property with the school district’s surplus property pursuant to an exchange agreement. Potential exchange partners or properties could be sought through a Request for Proposals process or simply by finding properties the district desires. If a school district does not require a site for development of school district facilities, or programs, it may also seek “income-generating” properties. Title 5 – California Department of Education Code of Regulations http://www.cde.ca.gov/ls/fa/sf/title5regs.asp This is an excerpt of California Code of Regulations, Title 5 that relate to school facilities construction. Highlighted below are challenges the City faces with currently owned properties that are being considered by the School Board • The site shall not be located near an above-ground water or fuel storage tank or within 1500 feet of the easement of an above ground or underground pipeline that can pose a safety hazard as determined by a risk analysis study, conducted by a competent professional, which may include certification from a local public utility commission • The site shall not be located near an above-ground water or fuel storage tank or within 1500 feet of the easement of an above ground or underground pipeline that can pose a safety hazard as determined by a risk analysis study, conducted by a competent professional, which may include certification from a local public utility commission. • Existing or proposed zoning of the surrounding properties shall be compatible with schools in that it would not pose a potential health or safety risk to students or staff in accordance with Education Code Section 17213 and Government Code Section 65402 and available studies of traffic surrounding the site. OPSC Report – Relation to Hermosa Beach City School District (attached) SFP Regulation 1859.22 requires that if a school district is to receive modernization or new construction funding, a district must be located on real property leased or owned by the district. ACTION ITEMS – Short- and Long-Term Solutions Short-Term Recommendations • Discussion by the City and School Board of the options proposed by Gkkworks • Collaboration between the City and School District for use of available space for immediate office needs (IE. Community Center for Administrative Offices is After-School program is moved) Long-Term Recommendations • Develop North School property to address needs for facilities of Hermosa beach City School District • Begin process of community engagement to examine the needs of the neighborhood, park and community to move forward with developing the school as a property 2014-15 AFTER-SCHOOL PROGRAM PLANNING Both the Superintendent and City believe that a collaborative effort between the School District and the City will provide resources to meet the needs of after-school programs desired within the community. The evolution to meet the needs of both programs through increased community need has resulted in short-term accommodations that are both logistically and monetarily an inefficient use of resources. Short-Term Recommendations • Relocation of P.A.R.K. children to View as noted above • Utilize newly available rooms at South Park as facilities for the School District offices and to relocate administrative offices in order to create more space on school campus • South Park will provide three rooms adjacent to each other for administrative staff, whereas other potential resources would separate staff in other City owned properties and decreases efficiencies with keeping school staff together Long-Term Recommendations • Create a committee to explore the consolidation of After-School Programs between the School District and the City • Combine resources to create an After-School program that is cost-effective and provides both recreational and homework opportunities for parents to select as After-School options for children Hermosa Beach City Elementary School District Los Angeles County School Facility Program Summary Existing New Construction Eligibility NEW CONSTRUCTION ELIGIBILITY BASELINE Potential SFP Base Grant, 2014 CCI (only positive eligibility numbers are calculated) Last CBEDS Update: 8/27/2003 SAB Current New Construction Eligibility K/6 7/8 9/12 SDC Non Severe SDC Severe $242,320 -331 -78 0 13 0 Existing Modernization Eligibility School Current Modernization Eligibility Potential SFP Base Grant, 2014 CCI, no excessive Cost Hardship Grants K-6 7-8 9-12 SDC Non-Severe SDC Severe HERMOSA VALLEY 0 54 0 0 0 $215,784 District SFP Funding Summary Modernization Grant Funding School SAB Date Funds Provided App # HERMOSA VIEW ELEMENTARY 8/23/2000 $ 452,949 57/64600-00-002 HERMOSA VIEW ELEMENTARY 12/18/2002 $ 387,686 57/64600-00-007 HERMOSA VALLEY 4/28/2004 $ 2,047,450 57/64600-00-008 Joint-Use Funding School SAB Date Funds Provided App # HERMOSA VALLEY 7/27/2005 $ 1,500,000 52/64600-00-001 Projects Funded: 4 Modernization Funding: $2,888,085 Joint-Use Funding: $1,500,000 Total Grants Provided: $4,388,085 Deferred Maintenance Annual Apportionments Pier Avenue Community Center The Community Center located on Pier Avenue was purchased by the City of Hermosa Beach from the Hermosa Beach City Elementary School District. The City of Hermosa Beach uses the building for various meetings, classes, historical museum and an adult special education. The school district has considered participating in a joint use school venture with the City of Hermosa Beach Community Center. The School Facility Program (SFP) Regulations require that if a school district is to receive modernization or new construction funding, a district must be located on real property owned or leased by the district. The District could purchase or lease the site from the City of Hermosa Beach for a term of 30 or 40 years. I have included SFP Regulation Section 1859.22 for your review. Section 1859.22. SFP Application for Funding on Leased Land. In addition to meeting the requirements of Sections 1859.20 and 1859.21 or 1859.120, a district may receive SFP funds for facilities that are or will be located on real property leased by the district provided all the following are met: (a) The real property is leased from a governmental agency. (b) The term of the lease for the land for which the district is requesting SFP funding at the time the Approved Application is accepted is one of the following: (1) At least 25 years if the lease is for real property owned by the federal government. (2) At least 40 years if the lease is for real property owned by a governmental agency other than the federal government. (3) At least 30 years if the lease is for real property owned by a governmental agency other than the federal government and the district has certified to all the following: (A) There are no other educationally adequate sites for new construction available under a 40-year lease. (B) The cost per year to lease the real property for no less than 30 years is no greater than the cost per year to lease the real property for 40 years. (4) At least 30 years if the lease is for real property owned by a governmental agency other than the federal government and the district has provided other evidence satisfactory to the Board that a shorter lease term is necessary. A district seeking modernization funding on land or facilities leased by the district pursuant to this Section is subject to the adjustment in the district’s baseline eligibility pursuant to Section 1859.51(c). A district seeking new construction funding on land or facilities leased by the district pursuant to this Section is subject to the adjustment in the district’s baseline eligibility pursuant to Section 1859.51(a) and (i). Hermosa Beach City Elementary 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 Total Annual Apportionment $35,668 $37,858 $37,948 $37,815 $37,722 $187,011 Extreme Hardship Projects 0 0 0 0 0 0 North Avenue Day Care The Hermosa Beach City Elementary School District currently leases the North Avenue site to an active daycare business. The District is considering reclaiming this site and re-opening it. The District may re-open and establish modernization eligibility at the site if they intend to use the site as a school for at least 5 years. The enrollment would be based upon the district’s demographic data. I have included SFP Regulation Section 1859.60 for your review which explains how to establish modernization eligibility. Section 1859.60. Calculation to Determine Modernization Baseline Eligibility. The district shall calculate its modernization eligibility for each school site with the completion of the Form SAB 50-03. The eligibility determination may be made by either identifying all classrooms on the site pursuant to (a) or by the identification of all square footage on the site pursuant to (b), as follows: (a) Identify all classrooms at the school site that would have been included in the Gross Classroom Inventory pursuant to Section 1859.31 that are: (1) Permanent and at least 25 years old. (2) Portable and at least 20 years old. (3) The remaining classrooms not reported in (1) or (2) above. (b) Identify all square footage at the school site that is: (1) Permanent area and at least 25 years old. (2) Portable classroom area and at least 20 years old. (3) The remaining square footage on the site not reported in (1) or (2) above. The age of the classroom or square footage shall begin 12 months after the plans for the building were approved by the DSA; or in the case of permanent or portable classrooms that were previously modernized with State funds or rehabilitated under the Charter School Facilities Program, the 25/20 year period shall begin on the date of its previous apportionment. For purposes of identifying square footage at a school site, include the total enclosed exterior square footage of the school buildings. For multilevel buildings, include the square footage at each level. Enrollment at the school shall be the latest CBEDS report for K-6, 7-8 and 9-12 pupils. If the school is closed at the time of application for eligibility determination for modernization, and the district intends to reopen it and use it as a school for at least the next five years, the enrollment may be estimated based on district demographic data. The calculated eligibility determined on the Form SAB 50-03, shall be referred to as the modernization baseline eligibility for the specific school site. Status of Projects With Regard to PIF, Unfunded Approval, In-House Projects No applications are in-house or pending approval or apportionment.