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Home My WebLink About11/25/14 November 5, 2014 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council November 13, 2014 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 18, 2014 @ 6:00PM PUBLIC HEARINGS – 6:00 PM Resolution Placing E&B Oil Project Ballot Measure on the March 3, 2015 Special Election (Continued from meeting of October 14, 2014, October 28, 2014, and November 13, 2014) Community Development Director NOVEMBER 25, 2014 @ 5:30PM CLOSED SESSION: CITY MANAGER PERFORMANCE REVIEW NOVEMBER 25, 2014 PRESENTATIONS LEADERSHIP HERMOSA EMERGING LEADER AWARD WINNERS CONSENT CALENDAR Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of September 15, 2014 Fire Chief Recommendation to receive and file the action minutes of the Planning Commission meeting of November 17, 2014 Community Development Director PUBLIC HEARINGS - 7:30 PM Resolution Placing E&B Oil Project Ballot Measure on the March 3, 2015 Special Election (Continued from meeting of October 14, 2014, October 28, 2014, November 13, 2014, and November 18, 2014) Community Development Director MUNICIPAL MATTERS Compensation Study and Policy Direction Assistant to the City Manager MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER City Attorney Services City Manager Cypress Avenue – Direction on Zoning Changes for Manufacturing Uses Community Development Director Holiday Parking Update Management Analyst Car-2-Go Update Community Development Director NOVEMBER 25, 2014 (AFTER REGULAR CITY COUNCIL MEETING) CLOSED SESSION 2 DECEMBER 9, 2014 @ 5:00PM STUDY SESSION: EVENTS POLICY (CONTINUED) AND FIESTA DISCUSSION DECEMBER 9, 2014 @ 6:30 PM CLOSED SESSION DECEMBER 9, 2014 CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of December 3, 2014 Community Development Director Storm Drain Maintenance Contract Public Works Director Comprehensive City Facilities Master Plan – Award Contract Public Works Director MUNICIPAL MATTERS Oil Project Update Community Development Director National Citizen Survey Overview Assistant to the City Manager General Plan/Coastal Land Use Plan: Confirmation of Vision and Guiding Principles Community Development Director CUP Review – American Junkie and Patrick Molloy’s Community Development Director MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Public Information and Communications Plan Adoption City Manager Strategic Plan – Quarterly Update City Manager PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D. Finance Director Green Zone Recommendations and the Installation of Silver and Green Meters Downtown Police Chief Procurement Policies – RFP City Manager Ethics Policy City Manager & Finance Director SCE Update City Manager Food Trucks – Policy Discussion Community Development Director Pier Plaza Smoking Enforcement & Underage Ordinance Police Chief National Citizen Survey Overview Assistant to the City Manager Public Information and Communications Plan Adoption City Manager JANUARY 2015 Priority Based Budgeting Update Finance Director Free Parking Program Evaluation and Possible Action Management Analyst Carbon Neutral Municipality: A. Final SCAG Report: Setting Target, Action Plan, Funding – Employee Commute Program B. Net Zero Carbon Policy for City Facilities and Service Delivery Analysis C. Renewable Energy Policy for City Facilities and Service Delivery Community Development Director Minutes Discussion City Manager FEBRUARY 2015 Employee Salaries/Benefits Funding Assistant to the City Manager MARCH 2015 Green Building and Green Energy Implementation Update Community Development Director November 19, 2014 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council November 25, 2014 TENTATIVE FUTURE AGENDA ITEMS DECEMBER 9, 2014 @ 5:30 PM CLOSED SESSION: CITY MANAGER PERFORMANCE REVIEW DECEMBER 9, 2014 PRESENTATIONS SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY HERMOSA BEACH LIBRARY BOOKMARK CONTEST WINNERS WINNER OF THE 5TH ANNUAL HERMOSA BEACH PARKING PERMIT ART CONTEST CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of December 3, 2014 Community Development Director Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of September 15, 2014 Fire Chief City Board and Commission Appointment Terms which will expire during the 2015 calendar year City Clerk Storm Drain Maintenance Contract Public Works Director Comprehensive City Facilities Master Plan – Award Assessment Contract Public Works Director South Park Construction Contract Public Works Director Strand/Pier EIR Contract (Continued from meeting of November 13, 2014) Community Development Director MUNICIPAL MATTERS Oil Project Update (Continued from meeting of October 14, 2014) Community Development Director Video Cameras – Pier Plaza (Continued from meeting of August 26, 2014 and November 13, 2014) Police Chief General Plan/Coastal Land Use Plan: Confirmation of Vision and Guiding Principles Community Development Director CUP Review – American Junkie and Patrick Molloy’s Community Development Director OTHER MATTERS - CITY COUNCIL Request from Councilmember Fangary for City Council to direct staff to return January 27th to consider a resolution opposing the oil measure Councilmember DECEMBER 16, 2014 @ 6:00 PM STUDY SESSION: GENERAL PLAN 2 JANUARY 13, 2014 @ 5:30PM STUDY SESSION: EVENTS POLICY (CONTINUED) AND FIESTA DISCUSSION JANUARY 13, 2015 CONSENT CALENDAR Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 19, 2014 Public Works Director Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 2, 2014 Assistant to the City Manager MUNICIPAL MATTERS Events Policy (Continued) and Fiesta Discussion Assistant to the City Manager Compensation Study and Policy Direction Assistant to the City Manager JANUARY 27, 2014 @ 5:30PM CLOSED SESSION: QUARTERLY UPDATE JANUARY 27, 2015 CONSENT CALENDAR Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of November 3, 2014 Fire Chief MUNICIPAL MATTERS Oil Project Update Community Development Director Carbon Neutral Municipality: A. Final SCAG Report: Setting Target, Action Plan, Funding – Employee Commute Program B. Net Zero Carbon Policy for City Facilities and Service Delivery Analysis C. Renewable Energy Policy for City Facilities and Service Delivery Community Development Director Free Parking Program Evaluation and Possible Action Management Analyst Minutes Discussion City Manager Procurement Policies – RFP City Manager MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Priority Based Budgeting Update Finance Director Public Information and Communications Plan Adoption City Manager Strategic Plan – Quarterly Update City Manager OTHER MATTERS - CITY COUNCIL Consideration of resolution opposing the oil measure as requested by Councilmember Fangary Councilmember 3 PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D. Finance Director Green Zone Recommendations and the Installation of Silver and Green Meters Downtown Police Chief Ethics Policy City Manager & Finance Director SCE Update City Manager Food Trucks – Policy Discussion Community Development Director Pier Plaza Smoking Enforcement & Underage Ordinance Police Chief National Citizen Survey Overview Assistant to the City Manager Public Information and Communications Plan Adoption City Manager FEBRUARY 2015 Employee Salaries/Benefits Funding Assistant to the City Manager Oil Project Update – Feb 24, 2014 Community Development Director MARCH 2015 Green Building and Green Energy Implementation Update Community Development Director Oil Project Update – March 24, 2014 Community Development Director Strategic Planning – March 20, 2014 and March 21, 2014 City Manager 4 2d PAGE 2 SCOPE OF WORK The following streets have been identified for resurfacing and/or reconstruction for this project: STREET FROM TO LOCAL STREETS 3RD STREET GENTRY HOLLOWELL AVE. 4TH STREET OCEAN VIEW AVE. PCH 6TH STREET PCH PINE STREET 6TH STREET HOLLOWELL AVE. REYNOLDS LN. 30TH STREET MORNINGSIDE DR. INGLESIDE DR 30TH STREET INGLESIDE DR. VALLEY DR. 6TH STREET PROSPECT AVE. HOLLOWELL AVE. 6TH STREET PINE STREET 58’ S/O PROSPECT AVE 31ST STREET MORNINGSIDE DR INGLESIDE DR ALLEY END TENNYSON PL LONGFELLOW AVE TENNYSON PL PCH LONGFELLOW AVE ARDMORE AVE TENNYSON PL LYNDON STREET MONTEREY BLVD HERMOSA AVE BAYVIEW DR. 16TH STREET PIER AVE 13TH STREET OCEAN DR. PCH 29TH COURT MORNINGSIDE DR. MANHATTAN AVE. ARTERIAL STREETS 6TH STREET LOMA DR MONTEREY BLVD ARDMORE AVE GOULD TER PORTER LN AVIATION BLVD CORONA STREET PROSPECT AVE AVIATION BLVD CORONA STREET OCEAN DR FRANCISCO STREET MORNINGSIDE DR INGLESIDE DR HERMOSA AVE 2ND STREET LYNDON ST HERMOSA AVE 6TH STREET 8TH STREET HERMOSA AVE 4TH STREET 2ND STREET HERMOSA AVE 6TH STREET 4TH STREET HERMOSA AVE LYNDON STREET 2ND STREET HERMOSA AVE PIER AVE 15TH CT HERMOSA AVE 8TH STREET 6TH STREET HERMOSA AVE 2ND STREET 4TH STREET HERMOSA AVE 4TH STREET 6TH STREET PROSPECT AVE 17TH STREET 20TH STREET PROSPECT AVE VAN HORNE LN GENTRY ST PROSPECT AVE AVIATION BLVD 14TH STREET PROSPECT AVE 8TH STREET 6TH STREET 3a From: F.O. Huebscher [mailto:fred@politicalscientists.com] Sent: Tuesday, November 25, 2014 1:10 AM To: Ann Yang; Elaine Doerfling; Nanette Barragan; Michael DiVirgilio; Peter Tucker; Carolyn Petty; Hany Fangary Subject: Item 3 (a) on the agenda for the 11/25/14 council meeting Please add this email to the agenda for the 11/25/14 meeting. This email is directly related to an item on the Agenda. Thank you. Dear Councilmembers, Your proposed city ordinances to make certain trash collection related offenses and smoking offenses misdemeanors is outrageous. If you pass these new ordinances, a person who smokes a cigarette on the Pier is guilty of a misdemeanor, but a person who has a beer and/or a shot of whiskey on the Pier is guilty of an infraction. Moreover, you are equating violating the smoking ordinance with such egregious misdemeanors as driving under the influence, battery, child abuse etc. Doesn’t that seem ludicrous to you? Also, under Section 8.40.040 B of the city’s Municipal Code “Any person who desires to register a complaint under this article may initiate enforcement with the Chief of Police.” So that means that if I see John Doe smoking on Pier Plaza the only person that I may complain to is the Chief of Police. That means in essence the ordinance is unenforceable since it’s rare that one can get a hold of the Chief of Police to make such a complaint. You also are proposing to make certain trash related offenses misdemeanors. Under Municipal Code Section 8.12.230 A, if one leaves one’s trash bin out past 10 AM on the day following collection, one will be guilty of a misdemeanor. And under Municipal Code Section 8.12.230 B, one will be committing a misdemeanor when “Prior to and following collection, it shall be the duty of every property owner placing refuse at curbside or in an alley for collection, to maintain the sanitary condition of the street or alley abutting his property from the property line to the curbside or from the property line to the center line of the alley.” Have you walked around our town lately? There are loads of people who keep their trash bins in the alley on the street and many people who fail to take in their trash bins by 10 AM on the day following collection. Are you planning on having them cited for committing a misdemeanor? Do you really think it’s reasonable to charge persons committing these types of trash related violations with a charge that is the equivalent of driving under the influence or domestic violence? I urge you to reconsider your decision and make the above violations infractions. That’s the appropriate action for you to take. Fred Huebscher From: BONNIE M COHN [mailto:bonniecohn@msn.com] Sent: Tuesday, November 25, 2014 4:01 PM To: City Clerk Cc: June Pulcini; Dency Nelson Subject: Comment on Downtown Core Revitalization Dear Council: I read tonight’s agenda with interest and enthusiasm. Although I cannot attend this evening’s meeting, I have been involved in the Decision Making Process with the consultant group and found it dynamic and positive. In terms of individual input, I feel everyone involved — Council and citizens groups — has had an opportunity to make their voices heard. Two issues I would speak to if I were attending tonight: 1. Height limit variance on Hotel 2. Public Comment - regarding dogs on the beach 1. Height Limit for Hotel - While I fully understand the business interest on the part of the hotel to be allowed an open roof top terrace, I fear it might become a noise concern for residents. We need look no farther than Manhattan Beach’s Shade Hotel, which initially seemed a good neighbor — until popularity, good weather and patio warmers encouraged larger groups entertaining themselves in the outdoor areas to become a disturbing noise problem for the community. Keeping Hermosa’s beach character means being able to hear the surf — not the drunks, amplified music, roaring cars/motorcycles, tourist helicopter flyovers — all of which we tolerate a few times a year with good humor and forbearance because we are beach lovers. Before the Council makes a decision on the open roof terrace, I would like to know if and how our neighbors in Manhattan Beach resolved this issue. 2. Public Comment - regarding a dog area on the beach - I sympathize with dogs. They like to run around. I sympathize with their owners who can’t meet their pets' needs without going to designated dog parks. The beach, however, is not an open field. First and foremost it is habitat to a number of wild species living in a very delicate balance with a county of 10 million people AND their domestic dogs and cats. Where dogs and cats go, wildlife suffers. Sad but true. Wildlife only has the protection we bestow it as essential to our beach environment. Thank you, Bonnie Cohn From: Carol Reznichek [mailto:reznichek@yahoo.com] Sent: Tuesday, November 25, 2014 1:22 PM To: Pamela Townsend; Dency; Jeff Duclos; George Schmeltzer; Jim Rosenberger; Kent Allen; Ron Pizer; Lauren Pizer Mains; Barbara Ellman; Stacey Armato; Craig Cadwallader; Joe Galliani; Ricardo Reznichek; Gila Katz; Julian Katz; Michael Flaherty; Rick Learned; Ira Lifland; Alice Villalobos; Phil Friedl; Allan Mason; Moira Lerner; Hany Fangary Subject: Re: 30' Height Limit in Jeopardy? Dear Ms Townsend and members of the City Council. I don't know if you can get this letter to the council before tonight's meeting but I hope it is possible. After reading the Guildlines/ Stategies for the downtown core I feel it important to communicate my utter frustration and amazement with this document. It makes me wonder for whom are the folks at city hall working? Clearly, there is a reason in the past that the citizens wisely required height limits be decided by the vote of the people. Along with many of my neighbors I attended the meetings with the hotel developers. They presented their dream plans emphasizing their inclusion of beach history and culture in their design. Most agreed that was very appealing but over and over they were told to downsize and meet our codes. They returned with beautiful plans but again they had "special needs" to be able to make their design work. Again the voices said "fit it into the code" They heard it but, interestingly, again these outsiders came and told us what we needed. This reminds me of the oil issue, but I digress. Why now is the city looking like the developers? Haven't we have been down this road before? Look to Redondo where we have all wondered who was in bed with the developers that blocked the peoples views with Esplanade high rises and The Harbor Cove built right on the beach. Tragic but isn't here is a lesson in it? I think we best follow the lead of our neighbor Manhattan Beach, who repeatedly emphasized the need to downsize the Shade Hotel and all ended with a lovely hotel that is doing well. There are two hotels up for consideration here. One can meet the code and the other keeps pushing to go higher . If you start with special zoning for one it seems only fair to give it to all. I want our staff and council to stand strong here with the people. They are working with the developers NOT for them. Thank you. Carol Reznichek 2234 The Strand Carol Gainor Reznichek, MFT 1001 Hermosa Ave, Suite 101 Hermosa Beach, CA 90254 (310)630-9717 reznichek@yahoo.com November 20, 2014 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council November 25, 2014 CITY ATTORNEY SERVICES UPDATE Recommendation: Staff recommends that the City Council receive and file this report. Background: On September 9, 2014 two members of the City Council requested that staff return with an agenda item to initially discuss a potential review the City Attorney’s contract along with a possible release of a Request for Proposals. This report reviews the role of the City Attorney and analyzes the current City Attorney services contract in conjunction with public sector best practices. Government Code section 36505 authorizes the City Council to appoint a City Attorney. The Municipal Code does not explicitly define the role of the City Attorney generally but it does assign specific tasks to the Office of the City Attorney in multiple chapters of the Code. In addition to these specific delegated authorities, the City Attorney serves as the chief legal officer of the City; renders legal advice to the City Council, all City officers and departments and City boards and commissions; prepares contracts, ordinances and resolutions; and represents the City before all courts and administrative agencies. The City Attorney’s role is to advise the City of the range of legal options available in setting and implementing City policy. City Attorney services are available through a contract between the City and the law firm of Jenkins & Hogin, LLP. Mike Jenkins is the City Attorney and Lauren Langer is the Assistant City Attorney, although the City enjoys access to all the firm’s lawyers and expertise on an as-needed basis. By way of example, the City benefits from Christi Hogin’s expertise in CEQA and the Coastal Act and John Cotti’s expertise responding to Pitches motions on behalf of the Police Department. Mike was appointed City Attorney in January, 1995 and has served the City ever since, serving a succession of City Councils and council members providing independent and frank legal advice. The continuity provided by the long-term relationship is valuable to the City decisionmakers whether they seek to maintain the status quo or move the City in a new direction. To the limited extent that such choices are subject to legal constraints, the City Attorney is able to provide historical prospective and guide the City through any legal mine fields encountered in the process of setting new directions. A summary of Mike and Lauren’s professional credentials is attached to this report. 2 Analysis: Best Practices While it is considered a “best practice” to go out to bid for various City goods and services every three to five years, this practice is best applied to non-personnel related services. A City Attorney serves as an adjunct to city staff - and in many agencies, is a full time City staff member. City Attorney services are personal, professional services that rely on the professional qualifications of the individual providing them; longevity brings continuity and the benefits of institutional memory. Due to the small size of Hermosa Beach, the City has chosen to contract for this service in order to obtain cost savings. However, best practice in both public and private personnel management include maintenance of organizational continuity, stability and institutional memory. Most organizations, public and private alike, follow this rule and make an extensive investment in practices that increase and maintain long term employee retention, because employee turnover is costly to an organization. In other words, the best practice for personnel services is to foster continuity, which is the opposite of routine re-bidding. The City of Hermosa Beach has followed this rule of thumb by maintaining the same contract City Attorney firm. Cost When this issue arose at the meeting of September 9, it was suggested that issuance of an RFP would allow the City to examine the marketplace relative to the cost of city attorney services. However, legal services contracts are public records available for public inspection, so the information is available from other cities without the need to issue an RFP. Staff’s informal review of the marketplace suggests that the rates being charged to the City are below market for city attorney services and substantially below market rates for similarly specialized legal services. For example, • The City of La Habra pays $200/hr. for the first 40 hours of services, and $205/hr. for additional hours. • The City of Manhattan Beach pays $24,000/mth. and $225/hr. for a variety of “special services.” • The City of Carson pays $180/hr. for general services and $225 for a variety of “special services.” • The City of Irvine pays $195/hr. for general services and $225 for “special services.” Jenkins & Hogin charges the City a composite hourly rate for all non-litigation services of $187 per hour. This rate was last increased in July, 2008, more than six years’ ago. The firm does not charge higher or special rates for specialized services, as do other firms that practice in this area. As noted above, many other cities that contract for city attorney services pay $225 per hour and above for many transactional services that increase the average rate. 3 The following chart shows the totality of charges from Jenkins & Hogin for the four previous fiscal years. Fees shown are for transactional services and does not show litigation fees or expense reimbursements: What this chart shows is that: 1. General legal services have remained steady and actually decreased since 2012. Planning Department services have decreased markedly over the period. The average monthly fees for general services (including planning department services) is $15,299. 2. Services connected to the E&B oil project are reimbursed to the City by E&B and are not a cost to the City. In the last three fiscal years, those services have totaled $125,610; to date the total is $187,214 over the course of 31 months. By way of comparison, the City has paid the law firm of Stoel Rives just over $150,000 for a five month period from May through September, 2014. Now that the oil measure is on the ballot, future legal costs related to oil will significantly decrease. 3. Services Connected to Tyco and RTI Cabling are reimbursed to the City. 4. Criminal prosecution services were provided on an interim basis at the City’s request after termination of the City Prosecutor contract, in order to allow the City time to consider its options. The services were provided at the discounted hourly rate of $160/hr. by Trevor Rusin and Natalie Karpeles. They overhauled the City Prosecutor’s office bringing organization, responsiveness and accountability to the office and had numerous favorable dispositions – both pre-trial and by jury verdict – during their short tenure. The firm’s prosecution services were very well received by the Police Department and are now concluded. The City now contracts with the City of Redondo Beach for Prosecutor services. Jenkins & Hogin invoices for City Attorney general services were under budget in the 2013-2014 fiscal. The City Attorney fees are less than ½ of 1% of the City budget, well within established parameters. 7/1/10 – 6/30/11 7/1/11 – 6/30/12 7/01/12 – 6/30/13 7/1/13 – 6/30/14 General Services $140,368 $164,900 $150,171 $154,943 Land Use Services $42,823 $35,689 $27,564 $17,877 E&B Oil $12,455 $30,038 $83,117 Tyco/RTI Cabling $780 $0 $0 $3,690 Criminal Prosecution $257,497 Total $183,971 $213,044 $207,773 $517,124 4 Conclusion Staff does not recommend issuing an RFP for City Attorney services. Mike Jenkins has provided reliable, responsive services to the City and brings his substantial experience and institutional memory for a modest hourly rate. The continuity provided by staying with Jenkins & Hogin benefits the City, as does the savings and convenience associated with the firm’s proximity to City Hall. The City Attorney staff is responsive, readily available, meets deadlines and provides invaluable assistance to City staff and guidance to the City Council over challenging and complex issues. As this is a personnel related service, neither best practices nor cost considerations dictate issuing an RFP as a matter of routine. If the Council desires, a “360” performance evaluation of the City Attorney could be conducted by the City Council in a manner similar to that conducted for the City Manager. Attachments: City Attorney Contract Resumes of Michael Jenkins and Lauren Langer Respectfully submitted, Concur: __________________________________ ______________________________ Diane Strickfaden Tom Bakaly Assistant to the City Manager City Manager Noted for Fiscal Impact: __________________________________ Viki Copeland Finance Director 5 BIOGRAPHIES Michael Jenkins has been practicing law for 36 years, most of that time in the area of municipal law. Mike currently serves as City Attorney for the cities of Hermosa Beach, Rolling Hills and West Hollywood, as General Counsel to the Los Angeles County West Vector Control District and the San Gabriel Valley Mosquito and Vector Control District, as General Counsel to the South Bay Cities Council of Governments, the Westside Cities Council of Governments and the Independent Cities Association, and as special counsel for numerous municipalities around the State. In the course of his career, Mike has developed expertise in many facets of public law, including municipal incorporation, constitutional law, land use regulation, public works construction, open meetings law, elections law and municipal litigation. He has been responsible for the legal affairs of a diverse array of Southern California municipalities. Michael Jenkins’ statewide stature in the field of municipal law is evidenced by his service as President of the City Attorneys Department of the League of California Cities (1993), his leadership and participation in the original version of the League’s Municipal Law Handbook and chairing the League’s Brown Act Committee, in which capacity he has negotiated on behalf of California cities major changes to the State’s open meeting laws. Most recently, he served as Editor for Open & Public IV, the League’s manual on the Brown Act. Michael also served as President of the City Attorneys Association of Los Angeles County and Member of the Executive Committee of the Public Law Section of the State Bar (and Editor of the Section Newsletter). Mike (along with his partner Christi Hogin) was named among the top 20 municipal lawyers in the State of California. Mike is also a devoted educator in his field. For the past thirty years he has taught local government law at the University of Southern California Law Center. He is a frequent lecturer on municipal law subjects and has authored numerous published articles in the field. During 1994-1996, he advised the California Constitutional Revision Commission on behalf of the League of California Cities with respect to home rule issues affecting both charter and general law cities. Mike is the author of numerous training programs and exercises for lawyers in his field and has offered “brown bag” lunch training programs for the South Bay COG. Mike’s publications include: • Co-Author (with Lauren Feldman), “The Legal Basis for Allowing Medical Marijuana Operations.” Western City May 2010 • Co-Author (with Helyne Meshar and Hernan Molina), “Domestic Partner Rights in California.” Western City March 2008 6 • Author, “Due Process After Nightlife and Quintero.” Western City May 2004 • Co-Author (with Natalie West), “When Does Email Violate the Brown Act?” Western City, November 2003 • Co-Author (with Natalie West), “Electronic Communications as Public Records.” Western City, September 2003 • Chair Editorial Committee, “Open & Public IV” (2007) “A Guide to the Ralph M. Brown Act” published by fifteen organizations, including the League of California Cities, California Newspaper Publishers Association, California School Boards Association, California Special Districts Association, California State Association of Counties, Common Cause and the League of Women Voters; Contributing Editor, “Open & Public III” (2000); Contributing Editor, "Open & Public II" (1994) • Editor, Brown Act chapter of the Municipal Law Handbook published by the League of California Cities (1994-2013) • Author, "There's No Place Like Home: The Case for Home Rule” Western City, January, 1997 • Co-Author, "Contracting For Services: Where Do We Stand?" Western City, August, 1994 • Author, "The Quiet Explosion in Inverse Condemnation Liability" Western City, September, 1984 • Co-Author, "Guide for Newly Incorporated Cities," League of California Cities (1984). He was admitted to the State Bar in 1978 immediately following his honors graduation from Duke University School of Law, where he served as Executive Editor of the Duke Law Journal. Mike graduated with highest honors from Haverford College. Lauren B. Langer serves as Assistant City Attorney for the cities of Lomita and Hermosa Beach, including serving as counsel to their planning commissions. Lauren also works closely with many of the firms’ other clients on land use, planning and environmental law matters, such as Clean Water Act, NPDES, Religious Land Use & Institutionalized Persons Act and CEQA compliance, and advises our clients on all other legal issues associated with municipal law practice. She has successfully litigated several challenges to land use permit decisions for several firm client cities. Lauren currently serves on the Medical Marijuana Issues Committee for the League of California Cities’ City Attorneys Department and is actively engaged with the League’s committee addressing the regulation of sober living and other group homes. Lauren Langer received her Bachelor of Science degree in Business Administration from the University of Arizona in 2001. She earned her Juris Doctor degree from Southwestern University School of Law in 2005. November 20, 2014 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council November 25, 2014 CITY ATTORNEY SERVICES UPDATE Recommendation: Staff recommends that the City Council receive and file this report. Background: On September 9, 2014 two members of the City Council requested that staff return with an agenda item to initially discuss a potential review the City Attorney’s contract along with a possible release of a Request for Proposals. This report reviews the role of the City Attorney and analyzes the current City Attorney services contract in conjunction with public sector best practices. Government Code section 36505 authorizes the City Council to appoint a City Attorney. The Municipal Code does not explicitly define the role of the City Attorney generally but it does assign specific tasks to the Office of the City Attorney in multiple chapters of the Code. In addition to these specific delegated authorities, the City Attorney serves as the chief legal officer of the City; renders legal advice to the City Council, all City officers and departments and City boards and commissions; prepares contracts, ordinances and resolutions; and represents the City before all courts and administrative agencies. The City Attorney’s role is to advise the City of the range of legal options available in setting and implementing City policy. City Attorney services are available through a contract between the City and the law firm of Jenkins & Hogin, LLP. Mike Jenkins is the City Attorney and Lauren Langer is the Assistant City Attorney, although the City enjoys access to all the firm’s lawyers and expertise on an as-needed basis. By way of example, the City benefits from Christi Hogin’s expertise in CEQA and the Coastal Act and John Cotti’s expertise responding to Pitches motions on behalf of the Police Department. Mike was appointed City Attorney in January, 1995 and has served the City ever since, serving a succession of City Councils and council members providing independent and frank legal advice. The continuity provided by the long-term relationship is valuable to the City decisionmakers whether they seek to maintain the status quo or move the City in a new direction. To the limited extent that such choices are subject to legal constraints, the City Attorney is able to provide historical prospective and guide the City through any legal mine fields encountered in the process of setting new directions. A summary of Mike and Lauren’s professional credentials is attached to this report. 2 Analysis: Best Practices While it is considered a “best practice” to go out to bid for various City goods and services every three to five years, this practice is best applied to non-personnel related services. A City Attorney serves as an adjunct to city staff - and in many agencies, is a full time City staff member. City Attorney services are personal, professional services that rely on the professional qualifications of the individual providing them; longevity brings continuity and the benefits of institutional memory. Due to the small size of Hermosa Beach, the City has chosen to contract for this service in order to obtain cost savings. However, best practice in both public and private personnel management include maintenance of organizational continuity, stability and institutional memory. Most organizations, public and private alike, follow this rule and make an extensive investment in practices that increase and maintain long term employee retention, because employee turnover is costly to an organization. In other words, the best practice for personnel services is to foster continuity, which is the opposite of routine re-bidding. The City of Hermosa Beach has followed this rule of thumb by maintaining the same contract City Attorney firm. Cost When this issue arose at the meeting of September 9, it was suggested that issuance of an RFP would allow the City to examine the marketplace relative to the cost of city attorney services. However, legal services contracts are public records available for public inspection, so the information is available from other cities without the need to issue an RFP. Staff’s informal review of the marketplace suggests that the rates being charged to the City are below market for city attorney services and substantially below market rates for similarly specialized legal services. For example, • The City of La Habra pays $200/hr. for the first 40 hours of services, and $205/hr. for additional hours. • The City of Manhattan Beach pays $24,000/mth. and $225/hr. for a variety of “special services.” • The City of Carson pays $180/hr. for general services and $225 for a variety of “special services.” • The City of Irvine pays $195/hr. for general services and $225 for “special services.” Jenkins & Hogin charges the City a composite hourly rate for all non-litigation services of $187 per hour. This rate was last increased in July, 2008, more than six years’ ago. The firm does not charge higher or special rates for specialized services, as do other firms that practice in this area. As noted above, many other cities that contract for city attorney services pay $225 per hour and above for many transactional services that increase the average rate. 3 The following chart shows the totality of charges from Jenkins & Hogin for the four previous fiscal years: What this chart shows is that: 1. General legal services have remained steady and actually decreased since 2012. Planning Department services have decreased markedly over the period. The average monthly fees for general services (including planning department services) is $15,299. 2. Services connected to the E&B oil project are reimbursed to the City by E&B and are not a cost to the City. In the last three fiscal years, those services have totaled $125,610; to date the total is $187,214 over the course of 31 months. By way of comparison, the City has paid the law firm of Stoel Rives just shy of $200,000 for a six month period from June through November, 2014. Now that the oil measure is on the ballot, future legal costs related to oil will significantly decrease. 3. Criminal prosecution services were provided on an interim basis at the City’s request after termination of the City Prosecutor contract, in order to allow the City time to consider its options. The services were provided at the discounted hourly rate of $160/hr. by Trevor Rusin and Natalie Karpeles. They overhauled the City Prosecutor’s office bringing organization, responsiveness and accountability to the office and had numerous favorable dispositions – both pre-trial and by jury verdict – during their short tenure. The firm’s prosecution services were very well received by the Police Department and are now concluded. The City now contracts with the City of Redondo Beach for Prosecutor services. Jenkins & Hogin invoices for City Attorney general services were under budget in the 2013-2014 fiscal year and are on track to be under budget in the current fiscal year. The City Attorney fees are less than ½ of 1% of the City budget, well within established parameters. 7/1/10 – 6/30/11 7/1/11 – 6/30/12 7/01/12 – 6/30/13 7/1/13 – 6/30/14 General Services 140,368 164,900 150,171 154,943 Land Use Services 42,823 35,689 27,564 17,877 Pitchess Motion 4,446 10,892 5,270 4,301 E&B Oil 12,455 30,038 83,117 Criminal Prosecution 257,497 Total 187,637 223,936 213,043 517,735.42 4 Conclusion Staff does not recommend issuing an RFP for City Attorney services. Mike Jenkins has provided reliable, responsive services to the City and brings his substantial experience and institutional memory for a modest hourly rate. The continuity provided by staying with Jenkins & Hogin benefits the City, as does the savings and convenience associated with the firm’s proximity to City Hall. The City Attorney staff is responsive, readily available, meets deadlines and provides invaluable assistance to City staff and guidance to the City Council over challenging and complex issues. As this is a personnel related service, neither best practices nor cost considerations dictate issuing an RFP as a matter of routine. If the Council desires, a “360” performance evaluation of the City Attorney could be conducted by the City Council in a manner similar to that conducted for the City Manager. Attachments: City Attorney Contract Resumes of Michael Jenkins and Lauren Langer Respectfully submitted, Concur: __________________________________ ______________________________ Diane Strickfaden Tom Bakaly Assistant to the City Manager City Manager Noted for Fiscal Impact: __________________________________ Viki Copeland Finance Director 5 BIOGRAPHIES Michael Jenkins has been practicing law for 36 years, most of that time in the area of municipal law. Mike currently serves as City Attorney for the cities of Hermosa Beach, Rolling Hills and West Hollywood, as General Counsel to the Los Angeles County West Vector Control District and the San Gabriel Valley Mosquito and Vector Control District, as General Counsel to the South Bay Cities Council of Governments, the Westside Cities Council of Governments and the Independent Cities Association, and as special counsel for numerous municipalities around the State. In the course of his career, Mike has developed expertise in many facets of public law, including municipal incorporation, constitutional law, land use regulation, public works construction, open meetings law, elections law and municipal litigation. He has been responsible for the legal affairs of a diverse array of Southern California municipalities. Michael Jenkins’ statewide stature in the field of municipal law is evidenced by his service as President of the City Attorneys Department of the League of California Cities (1993), his leadership and participation in the original version of the League’s Municipal Law Handbook and chairing the League’s Brown Act Committee, in which capacity he has negotiated on behalf of California cities major changes to the State’s open meeting laws. Most recently, he served as Editor for Open & Public IV, the League’s manual on the Brown Act. Michael also served as President of the City Attorneys Association of Los Angeles County and Member of the Executive Committee of the Public Law Section of the State Bar (and Editor of the Section Newsletter). Mike (along with his partner Christi Hogin) was named among the top 20 municipal lawyers in the State of California. Mike is also a devoted educator in his field. For the past thirty years he has taught local government law at the University of Southern California Law Center. He is a frequent lecturer on municipal law subjects and has authored numerous published articles in the field. During 1994-1996, he advised the California Constitutional Revision Commission on behalf of the League of California Cities with respect to home rule issues affecting both charter and general law cities. Mike is the author of numerous training programs and exercises for lawyers in his field and has offered “brown bag” lunch training programs for the South Bay COG. Mike’s publications include: • Co-Author (with Lauren Feldman), “The Legal Basis for Allowing Medical Marijuana Operations.” Western City May 2010 • Co-Author (with Helyne Meshar and Hernan Molina), “Domestic Partner Rights in California.” Western City March 2008 6 • Author, “Due Process After Nightlife and Quintero.” Western City May 2004 • Co-Author (with Natalie West), “When Does Email Violate the Brown Act?” Western City, November 2003 • Co-Author (with Natalie West), “Electronic Communications as Public Records.” Western City, September 2003 • Chair Editorial Committee, “Open & Public IV” (2007) “A Guide to the Ralph M. Brown Act” published by fifteen organizations, including the League of California Cities, California Newspaper Publishers Association, California School Boards Association, California Special Districts Association, California State Association of Counties, Common Cause and the League of Women Voters; Contributing Editor, “Open & Public III” (2000); Contributing Editor, "Open & Public II" (1994) • Editor, Brown Act chapter of the Municipal Law Handbook published by the League of California Cities (1994-2013) • Author, "There's No Place Like Home: The Case for Home Rule” Western City, January, 1997 • Co-Author, "Contracting For Services: Where Do We Stand?" Western City, August, 1994 • Author, "The Quiet Explosion in Inverse Condemnation Liability" Western City, September, 1984 • Co-Author, "Guide for Newly Incorporated Cities," League of California Cities (1984). He was admitted to the State Bar in 1978 immediately following his honors graduation from Duke University School of Law, where he served as Executive Editor of the Duke Law Journal. Mike graduated with highest honors from Haverford College. Lauren B. Langer serves as Assistant City Attorney for the cities of Lomita and Hermosa Beach, including serving as counsel to their planning commissions. Lauren also works closely with many of the firms’ other clients on land use, planning and environmental law matters, such as Clean Water Act, NPDES, Religious Land Use & Institutionalized Persons Act and CEQA compliance, and advises our clients on all other legal issues associated with municipal law practice. She has successfully litigated several challenges to land use permit decisions for several firm client cities. Lauren currently serves on the Medical Marijuana Issues Committee for the League of California Cities’ City Attorneys Department and is actively engaged with the League’s committee addressing the regulation of sober living and other group homes. Lauren Langer received her Bachelor of Science degree in Business Administration from the University of Arizona in 2001. She earned her Juris Doctor degree from Southwestern University School of Law in 2005. From: Claudia Berman [mailto:its_42@yahoo.com] Sent: Monday, November 24, 2014 4:21 PM To: Elaine Doerfling Subject: City Attorney Position and RFP Process Dear City Clerk, It is my understanding that city council will decide whether the city attorney position should go to bid. Please add this letter for the city council to consider for tomorrow’s council meeting. I recommend that the city send out an RFP for the city attorney’s position. I think Hermosa Beach needs a fresh perspective. The current city attorney seems to have lost his fight in representing the city. I have spent hours attending city council meetings in the past 6 months, and I have found much of his advice to be lacking in terms of specificity. The RFP process will provide healthy competition. I don’t work for the government, but in the commercial world, the RFP process is used extensively. Sincerely, Claudia Berman 20 year Hermosa Beach Resident From: Dave Andrews [mailto:dandrews@deviousmedia.com] Sent: Monday, November 24, 2014 6:24 PM To: Elaine Doerfling Cc: Nanette Barragan; Hany Fangary Subject: City Attorney - Request for Proposal Hi, I would like my email added to the city council meeting on Tuesday night if possible. I heard that a vote to see if there would be an RFP put out for the City Attorney is going to happen on Tuesday night. There are a few things that I think the city council should consider: 1. Is the current city attorney performing based on the agreement that is currently in place? 2. It is my understanding that it has been 20 years that the city attorney has been in place. 1. Is the city attorney burnt out and just getting by? 2. Is the city attorney innovative each and every day to better the city? 3. Is the city attorney more worried about risk than about creative solutions? 1. You can find tons of attorney’s that can give you risk assessment. 3. When you replace any individual you face the unknown. 1. You may get superior services at a lesser price or worse services at a higher price. 4. By changing out the city attorney what affect does this have on intellectual capital that helps and or hurts the city as it relates to key issues like oil, the hotel, schools, etc… 5. When you replace someone at a company it typically costs about 30% of that persons salary. 1. You are looking at at least 3 months to get that person up to speed as well. 2. Has this been considered? 6. Is doing an RFP right now with the vote for oil the right time to switch legal counsel? 7. Could you have an independant 3rd party review past judgements by the current city attorney to see if he is doing a good job? 8. Has the current city attorney been through a “Performance Review”? 1. Typically, companies at any level has their employees and or contractors go through a peer review: 1. Employer to contractor and Contractor to Employer. 1. Has this officially happened? 2. Has any of the city staff been through a confidential peer review of the city attorney’s services? 1. You might want to know what others at all levels think of the city attorney’s work. 3. Has anyone spoken to all of the past city council members to get their opinion of the work done by the current city attorney? 9. Does the city attorney’s skill set match the services the city needs today and in the future based on the feedback the city is getting from the long range planning. If the RFP won’t go out until after the oil vote you should consider doing peer reviews of the city attorney’s work to date. Then once the vote is done you should consider putting out an RFP to see the types of firms and experience available to the city. Thanks Dave Andrews Please add this correspondence as a supplemental testimony to Item 7(b) of the 6-PM, November 25, 2014 Hermosa Beach Regular City Council meeting. November 22, 2014 To: Hermosa Beach Mayor, City Council, City Clerk, City Manager, Assistant City Manager, and City Attorney C/o: City Manager's and City Clerk's offices, From: Howard Longacre, Hermosa Beach Resident Re: RFP consideration and update information on City Attorney service contract. Honorable City Officials: Thank you for having the staff report (Item 7-b) prepared, and having this long-overdue consideration. As this is a Council matter, the staff report unfortunately has overstepped beyond just presenting facts, and instead appears to be making judgments as if the Council itself is unable to make such. It appears very much to be a sales pitch on behalf of the present firm. It's most unfortunate this issue has become so awkward for all concerned, and thus I certainly agree with the suggestion made in the last sentence of the staff report which states; " If the Council desires, a "360" performance evaluation of the City Attorney could be conducted by the City Council in a manner similar to that conducted for the City Manager. " A periodic and expected review should definitely be accomplished for the two personnel categories that the Council (the elected policy-making body) is directly responsible for contracting, i.e. City Manager and the City Attorney/counsel services. Such expected periodic review will eliminate the awkwardness of what has been taking place for years. It is in the City's best interest that the City's elected policy makers (in my view, at least 4 of the 5 on Council) be reasonably comfortable with their hired counsel. Contract counsel themselves should recognize such as being in the best interest of the City and the Council whom they serve. Please do not delay instituting a review process. Such review process might best not, however, be accomplished using a facilitator (if one is even needed) who has benefitted directly or indirectly from a relationship with the individual or firm being reviewed. That evidently is unfortunately the case with the facilitator being utilized to evaluate the City Manager and in-and-of-itself represents a serious conflict of interest, no matter the role that that facilitator is performing. Thank you for your consideration. Date: November 24, 2014 To: City Council City Manager Re: City Attorney RFP To All: I completely support the Staff s conclusions and recommendations regarding the need for an RFP for City Attorney services there is no need. This RFP would accomplish nothing more than wasting valuable staff time and effort. Jenkins & Hogin has been an integral part of advising the city s council and management for nearly 20 years. This is a GOOD thing, NOT a bad thing. Mr. Jenkins serves as the city s institutional memory. He has an irreplaceable, historical perspective that is invaluable in his role of advising the council, the city manager and all other city departments. His fees are well within the range paid by nearby cities and, in fact, lower than many. I believe it is of paramount importance to point out and acknowledge that the legal fees charged by Jenkins & Hogin for services regarding the E&B total $187,000 over 31 months. This is an AVERAGE of $6,032 per month, $1,403 per week or just $350 per city workday. Contrast this with the $150,000 billed so far by Stoel Rives, the city s oil attorney, for just the past 5 months (through September only - expect an additional $60,000 for October and November). This is an AVERAGE of $30,000 per month, $7,000 per week, $1,744 per city work day, 500% more than Mr. Jenkins office. Furthermore, I question whether the city has received commensurate (500% better) value for what will be the $200,000 it has spent at the behest of two council members who believed a different attorney would have a different analysis of the city s agreement with E&B and thereby bolster their opposition to it. My analysis is that the overall outcome of the negotiation of the Development Agreement and the Ballot Language is substantially the same as it would have been without spending nearly $200,000 on unnecessary legal fees. In my opinion, the council members who requested the RFP are clearly politically motivated. They each have an axe to grind with Mr. Jenkins because he has been unwilling to kow-tow to them and refused to be intimidated by their aggressive and hostile lines of questioning during the oil debate. It is clear these two council members hope to fire Mr. Jenkins and replace him with a new attorney with no Hermosa experience who will be more pliable and compliant in supporting their particular agendas. There is no legitimate, defensible reason to send out an RFP as a way to review the current city attorney. If the two unhappy council members have problems with Mr. Jenkins job performance they should put their complaints in writing to the City Manager. Or perhaps they d like to write letters to the editors of our local papers as a way to express their dissatisfaction. They could cloak their letters behind the argument that they are writing as interested residents, not as politically-motivated council members. An approach they have much experience with. Respectfully, Jim Sullivan Hermosa Beach MONTHLY REPORT HERMOSA BEACH POLICE DEPARTMENT October 2014 Murder Sex Crimes Robbery Aggravated Assault Simple Assault Burglary Theft Auto Theft Persons Arrested D.U.I. Adult Juvenile Citations Misdemeanor Traffic Parking Animal Control Traffic Accident Reports Fatal Injury Non Injury Disturbance Calls Calls for Service Police Parking Animal Control Vehicle Impounds Respectfully Submitted to: City Manager Tom Bakaly Approved By: Chief Sharon Papa Prepared By: A Janulewicz and E. Aoki 51 39 608 536 2,108 2,125 22,227 22,476 221 235 1696 2558 121 149 982 1179 2014 YTD-2014YTD-20132013 9 8 190 145 70 60 784 742 0 0 4 5 74 65 743 917 246 290 2,292 2,655 0 0 0 0 3 4 42 41 18 26 273 239 311 280 3,383 3,307 0 0 0 0 0 2 5 7 0 0 6 9 3 0 16 18 9 9 67 75 10 10 107 83 30 30 342 334 4 3 31 28 5899 5131 64069 61609 1 0 12 13 12% DUI 3% Rape 10% Simple Assault 52% Theft 5% Auto Theft 17% Burglary Police Department Type of Incidents October 2014 16% North Aviation 23% North Pier 14% South Aviation 28% South Pier 8% DT North 10% DT South 1% Herondo - 2nd Police Department Calls By Location October 2014 Prepared by A Janulewicz and E Aoki CALLS FOR SERVICE Received Date Range 10/01/2014/Wed - 10/31/2014/Fri SUN MON TUE WED THU FRI SAT Total 0000 31 6 7 5 9 12 24 94 0100 23 11 6 4 8 17 24 93 0200 28 8 3 6 7 13 24 89 0300 4 10 3 3 13 11 44 0400 2 11 9 2 5 19 6 54 0500 3 1 1 5 1 3 1 15 0600 5 5 2 5 4 4 2 27 0700 8 18 17 22 29 14 7 115 0800 13 19 27 41 37 25 12 174 0900 7 12 12 21 19 18 9 98 1000 5 7 10 8 14 11 14 69 1100 5 11 9 9 19 14 11 78 1200 12 10 8 13 9 12 22 86 1300 15 3 7 10 17 9 14 75 1400 10 12 11 23 18 18 12 104 1500 17 13 19 25 31 18 10 133 1600 15 13 15 31 25 16 12 127 1700 12 11 7 10 15 11 12 78 1800 12 15 10 11 9 12 13 82 1900 7 8 6 22 15 24 8 90 2000 10 6 11 16 16 34 10 103 2100 14 7 5 14 33 36 16 125 2200 15 5 7 14 26 48 24 139 2300 7 3 8 8 29 62 27 144 Total 280 225 217 328 398 463 325 2,236 Hour of Day versus Day of Week 0 100 200 300 400 500 SUN MON TUE WED THU FRI SAT Calls by Day of Week 0 20 40 60 80 100 120 140 160 180 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 Calls by Hour of Day 0 20 40 60 80 100 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 1 2 3 Call Priority by Hour of Day Response Times Dispatch to Onscene Month 2013 Avg % Less Than 5 Mins 2014 Avg % Less Than 5 Mins January 3:25 80.22% 3:59 74.44% February 3:08 85.37% 4:09 71.84% March 3:03 84.53% 3:48 79.12% April 4:03 75.64% 3:27 89.24% May 3:22 81.97% 4:25 75.40% June 2:56 89.41% 3:47 73.22% July 3:22 83.00% 3:17 80.55% August 4:02 87.50% 3:56 75.93% September 3:32 83.88% 3:17 82.73% October 3:37 81.25% 3:24 83.97% November 3:29 83.34% December 3:33 80.17% MONTHLY REPORT HERMOSA BEACH POLICE DEPARTMENT October 2014 Murder Sex Crimes Robbery Aggravated Assault Simple Assault Burglary Theft Auto Theft Persons Arrested D.U.I. Adult Juvenile Citations Misdemeanor Traffic Parking Animal Control Traffic Accident Reports Fatal Injury Non Injury Disturbance Calls Calls for Service Police Parking Animal Control Vehicle Impounds Respectfully Submitted to: City Manager Tom Bakaly Approved By: Chief Sharon Papa Prepared By: A Janulewicz and E. Aoki 51 39 608 536 2,108 2,125 22,227 22,476 221 235 1696 2558 121 149 982 1179 2014 YTD-2014YTD-20132013 9 8 190 145 70 60 784 742 0 0 4 5 74 65 743 917 246 290 2,292 2,655 0 0 0 0 3 4 42 41 18 26 273 239 311 280 3,383 3,307 0 0 0 0 0 2 5 7 0 0 6 9 3 0 16 18 9 9 67 75 10 10 107 83 30 30 342 334 4 3 31 28 5899 5131 64069 61609 1 0 12 13 12% DUI 3% Rape 10% Simple Assault 52% Theft 5% Auto Theft 17% Burglary Police Department Type of Incidents October 2014 16% North Aviation 23% North Pier 14% South Aviation 28% South Pier 8% DT North 10% DT South 1% Herondo - 2nd Police Department Calls By Location October 2014 Prepared by A Janulewicz and E Aoki CALLS FOR SERVICE Received Date Range 10/01/2014/Wed - 10/31/2014/Fri SUN MON TUE WED THU FRI SAT Total 0000 31 6 7 5 9 12 24 94 0100 23 11 6 4 8 17 24 93 0200 28 8 3 6 7 13 24 89 0300 4 10 3 3 13 11 44 0400 2 11 9 2 5 19 6 54 0500 3 1 1 5 1 3 1 15 0600 5 5 2 5 4 4 2 27 0700 8 18 17 22 29 14 7 115 0800 13 19 27 41 37 25 12 174 0900 7 12 12 21 19 18 9 98 1000 5 7 10 8 14 11 14 69 1100 5 11 9 9 19 14 11 78 1200 12 10 8 13 9 12 22 86 1300 15 3 7 10 17 9 14 75 1400 10 12 11 23 18 18 12 104 1500 17 13 19 25 31 18 10 133 1600 15 13 15 31 25 16 12 127 1700 12 11 7 10 15 11 12 78 1800 12 15 10 11 9 12 13 82 1900 7 8 6 22 15 24 8 90 2000 10 6 11 16 16 34 10 103 2100 14 7 5 14 33 36 16 125 2200 15 5 7 14 26 48 24 139 2300 7 3 8 8 29 62 27 144 Total 280 225 217 328 398 463 325 2,236 Hour of Day versus Day of Week 0 100 200 300 400 500 SUN MON TUE WED THU FRI SAT Calls by Day of Week 0 20 40 60 80 100 120 140 160 180 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 Calls by Hour of Day 0 20 40 60 80 100 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 1 2 3 Call Priority by Hour of Day Response Times Dispatch to Onscene Month 2013 Avg % Less Than 5 Mins 2014 Avg % Less Than 5 Mins January 3:25 80.22% 3:59 74.44% February 3:08 85.37% 4:09 71.84% March 3:03 84.53% 3:48 79.12% April 4:03 75.64% 3:27 89.24% May 3:22 81.97% 4:25 75.40% June 2:56 89.41% 3:47 73.22% July 3:22 83.00% 3:17 80.55% August 4:02 87.50% 3:56 75.93% September 3:32 83.88% 3:17 82.73% October 3:37 81.25% 3:24 83.97% November 3:29 83.34% December 3:33 80.17%