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HomeMy WebLinkAbout04/14/15Tuesday, April 14, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Peter Tucker Mayor Pro Tem Nanette Barragan Councilmembers Carolyn Petty Hany Fangary Michael DiVirgilio Meeting Agenda Closed Session - 6pm, Regular City Council Meeting - 7pm Executive Team Viki Copeland, Finance Director Andrew Brozyna, Public Works Director David Lantzer, Fire Chief Diane Strickfaden, Assistant to the City Manager Ken Robertson, Community Development Director Sharon Papa, Police Chief City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Tom Bakaly, City Manager April 14, 2015City Council Meeting Agenda 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.REPORT 15-0315 MINUTES: Approval of minutes of Closed Session held on March 24, 2015. 2.REPORT 15-0324 CONFERENCE WITH LEGAL COUNSEL The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Initiation of Litigation - Government Code Section 54956.9(d)(4) Number of Potential Cases: 1 3.REPORT 15-0314 CONFERENCE WITH LEGAL COUNSEL: Quarterly Litigation Update The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation - Government Code Section 54956.9(d)(1) a)Name of Case: Bertucci v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC543237 b)Name of Case: Green v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC571125 c)Name of Case: Haas v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC511099 d)Name of Case: Leach v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: YC065648 e)Name of Case: Merrill v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC532065 f)Name of Case: Roberts et al v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC544495 g) Name of Case: Saad v. City of Hermosa Beach United States District Court, Case Number: CV14-3734 h)Name of Case: Yrigoyen v. City of Hermosa Beach Los Angeles Central Court, Case Number: BC561167 ADJOURNMENT OF CLOSED SESSION Page 2 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agendas and staff reports are available for your review on the City's web site located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers: Network ID: City Council Password: chb13 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 1315 Valley Drive, Hermosa Beach, California, during normal business hours. All written communications from the public included in the agenda will be posted with the agenda on the City’s website To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 3 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PROCLAMATIONS / PRESENTATIONS a)REPORT 15-0309 PROCLAMATION DECLARING APRIL AS “NATIONAL ALCOHOL AWARENESS AND PREVENTION MONTH” b)REPORT 15-0310 PROCLAMATION DECLARING APRIL 12 - 18, 2015 AS “NATIONAL LIBRARY WEEK” c)REPORT 15-0311 PROCLAMATION DECLARING APRIL 24, 2015 AS “A DAY OF REMEMBERANCE OF THE ARMENIAN GENOCIDE OF 1915-1923” PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. Page 4 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda 1. ORAL AND WRITTEN COMMUNICATIONS: This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Manager and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. a)REPORT 15-0313 LETTERS REGARDING VOLLEYBALL COURTS Recommendation:To receive and file the letters regarding volleyball courts Michael Soenen Letter and attachments.pdf Chris Brown Letter.pdf Attachments: 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 15-0318 CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Recommendation:To approve the minutes of the Adjourned Regular meeting of May 22, 2014, and the Regular meeting of May 27, 2014. 05-22-14 05-27-14 Attachments: Page 5 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda b)REPORT 15-0304 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:To ratify check registers 03-19-15 03-23-15 03-26-15 03-30-15 04-02-15 Attachments: c)REPORT 15-0307 TENTATIVE FUTURE AGENDA ITEMS Recommendation:To receive and file the tentative future agenda items. Tentative Future Agenda.docAttachments: d)REPORT 15-0294 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:To Receive and File the February 2015 City Treasurer's Report and Cash Balance Report Treasurer Report Feb'15 .pdf Cash Balances Feb 15.pdf Attachments: e)REPORT 15-0295 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommendation:To approve cancellation of certain checks as recommended by the City Treasurer f)REPORT 15-0303 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 4, 2015 Recommendation:To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 4, 2015. 03-04-15Attachments: Page 6 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda g)REPORT 15-0299 SUBJECT: FINAL MAP NO. 72189 (C.U.P. CON NO. 13-15, PDP NO. 13-16) LOCATION: 504 25TH STREET APPLICANT(S): HB VALLEY LLC REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Senior Planner Pamela Townsend) Recommendation:Staff recommends approval of Final Parcel Map No. 72189 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. 504 25th Street Resolution.docxAttachments: h)REPORT 15-0300 SUBJECT: FINAL MAP NO. 72574 (C.U.P. CON NO. 13-16, PDP NO. 13-18) LOCATION: 512 25TH STREET APPLICANT(S): HB VALLEY LLC REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Senior Planner Pamela Townsend) Recommendation:Staff recommends approval of Final Parcel Map No. 72574 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. 512 25th Street Resolution.docxAttachments: Page 7 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda i)REPORT 15-0296 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO INCREASE THE VALUE OF THE PROFESSIONAL SERVICES AGREEMENT WITH PENCO ENGINEERING INC. FOR ADDITIONAL SEWER FEE SERVICES (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1. Approve First Amendment to Penco to increase the value of the Professional Services Agreement for additional services per the revised Scope of Services, enclosed as Attachment No. 1. 2. Authorize the Mayor to execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the agreement within the project budget. PENCO Proposal_Scope of Services_Attachment 1 4-15-15 amendment to penco agr 4-14-15 Attachments: j)REPORT 15-0298 CIP 14-163 PROTECTIVE BOLLARDS/DELINEATORS ALONG THE STRAND APPROVE INSTALLATION (Project Manager Mondher Saïed) Recommendation:It is recommended that the City Council approve the installation of collapsible traffic bollards/delineators at or near various entrances to The Strand as recommended by the Public Works Commission (Commission). Attachment 1 - Notice to Residents-March 2015.doc Attachment 2 - Radius Map Strand Traffic Delineators - March 2015.pdf Attachment 3 - Location of Bollards Along The Strand.pdf Attachment 4 - Do Not enter Sign.doc Attachment 5- Colors of Reflective Bands .pdf Attachment 6 - Correspondence from Sandy Saemann.pdf Attachments: k)REPORT 15-0306 APPROVAL OF A RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2015-2016 (Associate Engineer Homayoun Behboodi) Recommendation:It is recommended that the City Council adopt the attached Resolution ordering the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during fiscal year 2015-2016. prepare engr report 4 landscape & St light dist 2015-16, 4-14-15Attachments: Page 8 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda l)REPORT 15-0297 RECOMMENDATION TO APPROVE FIRST AMENDMENT TO INCREASE THE VALUE OF THE PROFESSIONAL SERVICES AGREEMENT WITH STANLEY CONVERGENT SECURITY SOLUTIONS, INC, FOR EQUIPMENT INSTALLATION, MONITORING SERVICES, AND MAINTENACE SERVICES FOR A DURESS ALARM SYSTEM AT VARIOUS LOCATIONS (Police Captain Milton McKinnon) Recommendation:It is recommended that the City Council: 1. Approve First Amendment to Stanley Convergent Security Solutions, Inc. (Stanley Security) to increase the value of the Contract Agreement to include equipment installation, monitoring services, and maintenance services of a duress alarm system at various locations. 2. Authorize the Mayor to execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the agreement within the project budget. Amendment to Stanley Security Agreement 4-2-15 Panic-Duress Alarm Installation Monitoring Proposal_Attach 2 4-14-15 Attachments: m)REPORT 15-0317 AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH BRENDLE GROUP BY ADDING $13,120 TO DEVELOP A TOOL FOR MUNICIPAL CARBON NEUTRALITY PLANNING AND TRACKING (Environmental Analyst Kristy Morris) Recommendation:It is recommended that the Council: 1. Amend the Professional Services Agreement with the Brendle Group to develop a tool for municipal carbon neutrality for planning and tracking purposes. 2. Authorize the appropriation of $13,120 from the General Fund. Hermosa Beach Phase 2 Proposal - 041415docx.pdf Brendle-Amendment.pdf Attachments: n)REPORT 15-0327 APPROVAL OF LEASE EXTENSION FOR PROPERTY LOCATED AT 552 11TH PLACE (HERMOSA SELF STORAGE) (Finance Director Viki Copeland) Recommendation:It is recommended that the City Council: 1. Approve the extension of the lease term for five years, with a one-year termination clause each year after the first two years, through April 30, 2020. 2. Direct the City Manager to execute the attached extension of the lease. Thielscher Email dated 3-11-15 5th Self Storage Lease Amendment Attachments: Page 9 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 15-0322 CONSIDERATION OF RESOLUTION AMENDING THE OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS FOR PIER PLAZA (INCLUDING LORETO PLAZA) PER MUNICIPAL CODE CHAPTER 12.16 (ENCROACHMENTS) AND DETERMINATION THAT THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Senior Planner Pamela Townsend) Recommendation:Adopt a resolution amending City Council Resolution 05-6417 "Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza," Outdoor Dining Design and Operational Standards for Pier Plaza, as amended by Resolution 12-6802, including timeframes for compliance with said revisions, directing the Planning Commission to review how the encroachments are functioning one year from adoption of the subject resolution, determining that no rent is required for queuing areas, and determining the project is exempt from the California Environmental Quality Act. CC - Proposed Resolution Outdoor Dining on Pier Plaza PC Resolution 15-6 (3-17-2015) Outdoor Dining Design and Operational Standards 2005 Amended 2012 Attachments: 6. MUNICIPAL MATTERS a)REPORT 15-0305 OIL FINANCING UPDATE (City Manager Tom Bakaly) Recommendation:Receive and file. b)REPORT 15-0319 SEWER FEE ANALYSIS (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1. Approve the proposed sewer charge formula; and 2. Approve sewer fee option No. 3 which finances $11 million for operations, maintenance and improvements to the sewer system. Sewer Study Presentation 4-14-15Attachments: Page 10 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda c)REPORT 15-0321 STRAND AND PIER HOTEL PROJECT UPDATE (Senior Planner Pamela Townsend) Recommendation:Receive and file. d)REPORT 15-0323 PACIFIC COAST HIGHWAY/AVIATION MOBILITY IMPROVEMENT PROJECT FUNDING FOR PROJECT ASSESSMENT/ENVIRONMENTAL DOCUMENT (PA/ED) (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1. Approve the advance of $3,000,000 from the General Fund for the completion of a project assessment/environmental document (PA/ED) in order to apply for Measure R South Bay Highway Program (SBHP) funding from the South Bay Cities Council of Governments (SBCCOG) and to initiate the preliminary design phase of the project, for which the PA/ED document forms the basis. 2. Approve an appropriation and estimated revenue of $3,000,000, contingent upon approval of funding from the South Bay Cities Council of Governments (SBCCOG), in Measure R Funds for the project. 3. Authorize the City Manager to approve and enter into a funding agreement among Caltrans and the SBCCOG. Bacharach-SBCOG-PAED 040715 Request Steve Lantz 040715 Attachments: 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)REPORT 15-0292 HOMELESS UPDATE (Economic Development Officer Shelli Margolin-Mayer and Captain Milton McKinnon) Recommendation:Receive and file Parking Meter.jpg SBCCOG Proposal (Ver 1 2).pdf Attachments: b)REPORT 15-0316 UPDATE ON BICYCLE PARKING (Environmental Analyst Kristy Morris) Recommendation:Receive and File Bike Rack Styles for Mini-Corrals.docx Cost Estimate for Bike Racks.docx Attachments: Page 11 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda c)REPORT 15-0329 HERMOSA CENTENNIAL HANDPRINT WALL REQUEST TO APPROVE REVITALIZATION AND SECOND “MOBILE” HANDPRINT WALL TO SERVE AS FUNDRAISER FOR SPECIAL OLYMPICS HOST TOWN ACTIVITIES (Project Manager Mondher Saïed) Recommendation:It is recommended that the City Council: 1. Approve a new "mobile" handprint wall to be located at the Community Center South Wing for Special Olympics Host Town fundraising; 2. Transfer $20,000 from Prospective Expenditures to the Building Maintenance Contract Services Account to restore the existing Centennial Handprint Wall; and 3. Provide direction to staff on the future of the Handprint Mural. 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a)REPORT 15-0308 REQUEST FROM MAYOR TUCKER TO DIRECT STAFF TO BEGIN PROCESS OF UPDATING THE CITY STREET SIGNAGE AS PRESENTED BY GRAPHIC SOLUTIONS TO GIVE HERMOSA BEACH A NEW IDENTITY AND TO INCLUDE THIS IN THE 2015-2016 BUDGET. b)REPORT 15-0325 REQUEST FROM COUNCILMEMBER FANGARY TO EVALUATE AND UPDATE AS NEEDED THE CITY’S MASTER FEE RESOLUTION TO ENSURE APPROPRIATE FEES ARE DESIGNATED FOR SPECIFIC CITY SERVICES. THE CITY CURRENTLY HAS RESOLUTIONS THAT PROVIDE FOR PAYMENT OF PROCESSING FEES AS SET FORTH IN THE CITY’S MASTER FEE RESOLUTION, BUT NO SUCH PROCESSING FEES ARE PROVIDED. Page 12 Hermosa Beach Printed on 4/9/2015 April 14, 2015City Council Meeting Agenda c)REPORT 15-0326 REQUEST FROM COUNCILMEMBER FANGARY TO EVALUATE AND PROVIDE DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED. EVALUATION AND DIRECTION SHOULD BE PROVIDED REGARDING THE MANNER OF PROVIDING NECESSARY NOTICES, AND PAYMENT RESPONSIBILITY FOR SUCH NOTICES. ADJOURNMENT Page 13 Hermosa Beach Printed on 4/9/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0315 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of April 14, 2015 MINUTES: Approval of minutes of Closed Session held on March 24, 2015. Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0324 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of April 14, 2015 CONFERENCE WITH LEGAL COUNSEL The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Initiation of Litigation - Government Code Section 54956.9(d)(4) Number of Potential Cases: 1 Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0314 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of April 14, 2015 CONFERENCE WITH LEGAL COUNSEL: Quarterly Litigation Update The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation - Government Code Section 54956.9(d)(1) a)Name of Case: Bertucci v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC543237 b)Name of Case: Green v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC571125 c)Name of Case: Haas v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC511099 d)Name of Case: Leach v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: YC065648 e)Name of Case: Merrill v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC532065 f)Name of Case: Roberts et al v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC544495 g) Name of Case: Saad v. City of Hermosa Beach United States District Court, Case Number: CV14-3734 h)Name of Case: Yrigoyen v. City of Hermosa Beach Los Angeles Central Court, Case Number: BC561167 Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0309 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 PROCLAMATION DECLARING APRIL AS “NATIONAL ALCOHOL AWARENESS AND PREVENTION MONTH” Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0310 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 PROCLAMATION DECLARING APRIL 12 - 18, 2015 AS “NATIONAL LIBRARY WEEK” Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0311 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 PROCLAMATION DECLARING APRIL 24, 2015 AS “A DAY OF REMEMBERANCE OF THE ARMENIAN GENOCIDE OF 1915-1923” Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0313 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 LETTERS REGARDING VOLLEYBALL COURTS Recommended Action: To receive and file the letters regarding volleyball courts Attachments: Letter from Michael Soenen dated April 5, 2015 Letter from Chris Brown dated April 6, 2015 Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ To:    Hermosa  Beach  City  Counsel     From:      Michael  Soenen,  Hermosa  Beach  Resident     Date:    April  5,  2015     Re:    Additional  Volleyball  Courts       Dear  Member  of  the  Hermosa  Beach  City  Counsel     I  am  writing  to  share  my  disapproval  of  the  20  new  proposed  courts  in  Hermosa   Beach,  as  currently  proposed.           Reasons  for  Disapproval:   I  disapprove  for  many  reasons  (increased  traffic,  crime,  non-­‐locals  using  the  courts,   parking)  and  would  like  you  to  consider  two  additional  reasons  not  often  discussed:     1. New  Courts  Bring  Tournaments  and  Clinics,  not  local  play:   I  previously  supported  the  City  adding  two  new  courts  at  15th  Street  for  a   one-­‐year  trial  period.    With  the  city  hosting  an  increasing  number  of  events   at  the  Pier,  the  goal  of  the  new  courts  was  to  allow  for  additional  local  play.       Unfortunately,  the  addition  of  two  new  courts  in  the  area  had  an  unintended   consequence.    The  two  new  courts  created  a  perfect  place  to  host  lessons  and   tournaments  when  the  Pier  was  being  used  for  tournaments.    Due  to  the   increased  used  for  clinics/tournaments,  the  local  residents  often  experienced   LESS  ability  to  access  the  courts  at  peak  periods.    The  two  additional  courts   were  not  “renewed”  after  the  one-­‐year  trial  period.    The  organized  groups  no   longer  use  the  courts  and  the  locals  actually  have  more  court  time.     2. Additional  Courts  are  Only  Needed  20  days  of  the  year:   The  courts  only  reach  100%  capacity  when  the  following  conditions  exist:     a. Peak  Periods  –  between  Memorial  Day  and  Labor  Day,     b. Only  on  Saturday  and  Sunday  mornings,  and   c. Only  when  there  is  a  tournament  at  the  Pier     This  amounts  to  approximately  20  days  per  year,  less  than  5%  of  the  total   days  of  the  year.        While  I  too  have  had  days  where  I  have  not  been  able  to   play,  largely  due  to  the  city  hosting  events  at  the  Pier  which  create  the   shortage,  I  do  not  believe  in  adding  20  new  courts  (and  the  associated   problems)  to  alleviate  a  problem  that  exists  only  5%  of  the  time.     Potential  Solutions  That  Do  Not  Require  New  Courts:   While  I  disagree  with  adding  the  additional  courts  as  proposed,  I  do  see  and  agree   that  local  players  (including  myself)  have  a  difficult  time  finding  courts  at  peak   periods.    Some  potential  solutions  that  would  create  additional  court  time  for  locals,   that  do  not  require  adding  new  courts.     1. Do  not  allow  the  city  to  host  multiple  tournaments  on  the  same  weekend.     If  the  city  decides  to  host  at  tournament  the  Pier,  make  certain  to  not  host   another  tournament  on  the  beach  the  same  weekend.      This  will  insure   that  the  existing  courts  are  available  for  local  play,  not  for  additional   tournaments.    There  have  been  times  when  one  tournament  is  North  of   the  Pier  and  another  (Licensed  or  not)  is  occupying  the  South  of  the  Pier   making  it  nearly  impossible  to  find  courts.     2. Charge  more  to  existing  tournaments  that  use  the  Pier  at  peak  periods:       Reducing  the  number  of  tournaments  to  a  maximum  of  one  per  weekend,   during  the  peak  periods,  would  allow  for  more  court  time  for  residents.       This  financial  impact  of  doing  so  could  be  offset  by  charging  more  to   those  who  rent  the  space  at  the  Pier  to  host  such  tournaments.     3. Do  not  allow  large  groups  to  use  courts  for  teaching  /  clinics  during  peak   periods.    Several  courts  are  taken  each  weekend  by  clinics/classes,  during   peak  periods.    To  have  locals  unable  to  use  the  courts    -­‐  while  others  use   the  courts  for  financial  gain  -­‐  is  not  in  the  spirit  of  public  access  spaces.    If   the  City  were  to  eliminate  allowing  the  courts  to  be  used  for  organized   group  lessons,  on  peak  summer  weekends,  when  there  is  a  tournament  at   the  Pier,  there  would  be  several  additional  courts  available  for  use.     4. Put  nets  on  existing  courts:    While  a  smaller  number,  there  are  several   courts  both  South  and  North  of  the  Pier  that  do  not  have  permanent  nets   on  them.      While  locals  often  maintain  courts  at  various  places  on  the   beach,  it  seems  much  better  to  have  nets  on  all  the  existing  courts  before   adding  additional  nets.     If  these  measures  are  not  adequate,  please  strongly  consider  the  following  when   adding  new  courts:     1. Do  not  add  courts  in  areas  that  create  large  numbers  of  contiguous   courts.      Contiguous  sets  of  courts  create  tournaments/clinics  which   reduce  local  play.      Hermosa  has  many  well-­‐established  tournaments  that   I  have  enjoyed  and  in  my  opinion  should  be  allowed  to  continue  their   traditions.    However,  large  numbers  of  contiguous  courts  (as  proposed  at   several  locations)  create  the  opportunity  for  Hermosa  to  host   additional/multiple  large-­‐scale  tournaments  on  the  same  weekend,   something  that  I  strongly  oppose.     2. Allow  New  Courts  to  Exist  as  Temporary  Courts  and  Only  Have  Them  Up   Between  Memorial  Day  and  Labor  Day:    As  previously  discussed,  the   courts  are  not  needed  out  of  season.      The  City  should  consider  adding   additional  courts  just  during  the  peak  summer  season,  not  on  a  year-­‐ round  basis.     3. Restrict  all  NEW  tournaments  to  the  Pier  –  As  previously  discussed,  the   City  should  only  host  one  tournament  per  weekend.      The  idea  of  having   multiple  tournament  locations  along  the  beach  -­‐  created  by  multiple  sets   of  contiguous  courts  –  would  be  a  major  negative  to  the  community.     4. The  City  Must  Make  a  Commitment  to  Maintaining  New  Courts:       With  the  addition  of  new  courts  comes  the  requirement  to  maintain  them.     With  several  courts  currently  without  permanent  nets,  the  City  cannot   presume  that  the  courts  will  be  maintained  by  residents  into  perpetuity   and  must  budget  accordingly.       Summary:   I  oppose  the  proposal  for  new  courts,  as  currently  proposed.    While  finding  courts   can  be  a  challenge  at  certain  peak  periods,  20  new  courts  with  no  new  guidelines  is   excessive  and  unwarranted.     I  support  policies  that  increase  the  use  of  courts  for  local  play.    I  suggest  the  City   consider  implementing  new  policies  discussed  above  that  will  increase  the   availability  of  courts  for  residents  at  peak  periods.     If  the  City  ultimately  elects  to  add  additional  courts,  please  consider  my   recommendations  as  outlined  above,  in  particular  not  creating  contiguous  sets  of   courts  that  will  inevitably  be  used  for  tournament,  clinic,  organized  play.      As  we   learned  in  our  last  attempt  of  adding  courts  at  15th  street,  the  addition  of  contiguous   courts  actually  DECREASED  the  availability  of  courts.     Best,         Michael  Soenen   1632  The  Strand   Hermosa  Beach,  CA    90254   From: Chris Brown [mailto:chris@campsurf.com] Sent: Monday, April 06, 2015 9:42 AM To: Linda Abbott; Hany Fangary; Michael DiVirgilio; Carolyn Petty; Nanette Barragan; Peter Tucker Subject: Fwd: Additional Volleyball Courts Please read my email below supporting the addition of more volleyball courts throughout the city. If any of you have questions about these issues, I'd be happy to meet with you in person or chat over the phone. My cell number is 310-766-7234. Thanks again for all that you do for the city. It is appreciated. CB ---------- Forwarded message ---------- From: Chris Brown <chris@campsurf.com> Date: Mon, Apr 6, 2015 at 9:32 AM Subject: Additional Volleyball Courts To: Jani Lange, Jessica Guheen, Robert.rosenfeld, edoerfling@hermosabch.org, Diane Strickfaden <dstrickfaden@hermosabch.org>, Dave Fulton As a lifelong Hermosa Beach resident, I would like to support the idea of adding additional volleyball courts throughout the city. The sport has surged in popularity and we actually have far fewer courts now than we had in years past. I am mindful of some homeowner's concerns, but I think a compromise solution can be worked out that is agreed on by all parties. We also need to address the tournament situation at the pier. Recreational players should be made aware that those city courts are for classes, camps, clinics and tournaments when a permit is issued. If there are no permits in effect (the great majority of the time), then rec players can play wherever they like. This is a simple, effective strategy which has served our community well for over half a century. It is also a great business model for the city which collects a percentage of tournament fees. These grassroots tournaments also drive economic benefits to the local bars, restaurants and hotels, while not being so big as to overwhelm the city's infrastructure. In short, they are exactly the type of events the city should support. Thank you for your consideration, Chris Brown, President, California Beach Volleyball Association, USA Volleyball, Member of the Nominating and Governance Committee -- Chris Brown, Executive Director, Campsurf, www.campsurf.com From: Suni [mailto:beingsuni@gmail.com] Sent: Tuesday, April 14, 2015 8:15 AM To: Peter Tucker; Nanette Barragan; Carolyn Petty; Hany Fangary; Michael DiVirgilio; Jani Lange; Dylan Lauzon; Jessica Guheen; Robert.rosenfeld@variancemanagement.com; City Clerk; Diane Strickfaden; Kelly Orta Subject: Letter regarding six courts reserved for recreational players Please add the following letter as supplemental to the agenda for the April 13, 2015 City Council agenda Thank you again everyone for the time and effort that's been spent regarding mitigating the displacement of recreational players due to the overbooking of events that take away volleyball courts at the pier. Please remember that this all started as a result of city staff and Parks and Rec booking events almost every weekend starting February 14, 2015. There are events every weekend until June 20th. There is one weekend, the weekend of June 27th and 28th that there is not an event then the weekends are all full again the months of July and August. This obliterates the opportunity for recreational players to enjoy the pier and its amenities for more than half of the year. And I don't believe events have even been looked at for the last half of the year yet. I'm sure no one who has a hobby of any kind would want to have to figure out every weekend for seven months an alternate plan on how to have their fun. I've attached a calendar so you can see how many weekends throughout the year so far are affected. As a stakeholder in the recreational volleyball community, I have always said that growing the game that I and many, many others love is admirable. This should not be done by forcing us to either use substandard and unsafe portable systems that are liabilities to the city or risk arguing with strand owners who claim the courts in front of their homes. I've attached pictures of the portables versus a standard wood court so you can see how substandard the portables are. They are glorified badminton nets and even backyard picnic volleyball players wouldn't use them (and didn't, they weren't used except for two groups I saw last weekend for about 30 minutes). For the picture I am in please keep in mind that I am 4'10". This option was NEVER presented by the stakeholders of the recreational volleyball players because we knew they would not be usable. This option was created by city staff. At this point all interested parties are feeling a pinch. Event organizers are complaining about having to either set aside six courts NOP (north of the pier) or set up six portables SOP (south of the pier). Remember, each organizer only has to do this as many times as they have events, not every weekend seven months of the year. The two times that six courts were set aside NOP for recreational players, every single court was used. I played NOP both of those weekends and saw this first hand. Also, for those events they didn't even use all of the remaining 10 courts for their event. Strand owners are complaining that their views will be obstructed or the children won't be able to enjoy the beach if new courts are added. It's facetious to say that adding a court west of existing courts has a significant impact on any view and certainly does not affect children being able to play by the strand wall as many whined about at the Parks and Rec meeting. They talked out of both sides of their mouths by saying more courts aren't needed because the ones they look at aren't being used yet they complain that adding new courts will add to the noise. The other thing they stated was that there are about 23 courts in disrepair along the beach in front of strand homes so if they were fixed they would take the place of the 20 courts we applied for. Yet they also bragged that they take care of the courts by their homes. Which is it? It's that they take care of the courts they want to use and leave the others unusable. Many don't have nets. Recreational players don't lug nets to the beach since most don't have a leisurely stroll a few feet to a court and they bike to the beach. They also said that it's too bad for us that we can't play when we want to and where we want to and when people go golfing or play tennis they have to wait or change their play times so we should as well. Volleyball players play for big blocks of time, usually three to four hour blocks so it's not like other sports that move along or have time limits of use. And as for tournament players not being disgusting at the beach like the recreational players are (since according to strand owners we apparently are loud and are peeing all over the place), at the USAV Tournament on Sunday, April 12, 2015 a mother took her child outside the back of the open and available restroom at 14th St. and let her pee in the sand. When someone mentioned "hey way to keep the beach clean" she put more sand over it. I hear from other recreational players who are also tournament players that peeing on the beach during an event and other unsanitary acts are very common place during tournaments. The bottom line is that we are the most affected by having to re-locate seven months of the year to play a sport that embodies the vibe of Hermosa Beach and allows us to exercise, socialize and spend money at the pier. Many have stopped playing and spending in Hermosa for their weekend volleyball. It's time for all parties involved, including City Council, The Parks and Rec Commission and city staff to step up and prepare a compromise that is equally painful to everyone since no party is going to get everything they want. Everyone is going to have to give a little something for this to work. We've been the only group that's presented viable options and not just complained and tried to protect our own interests from the very beginning. As a result of this compromise, change has to happen. If change didn't happen in life we'd be extinct. Please help us help keep volleyball alive and well for all parties who want to enjoy the pier. These are the solutions we've presented for discussion and that take all parties into consideration; remembering that all parties will have to be willing to feel the pain of change. 1. Reduce the number of events at the pier - this helps open access to recreational players who want to play at the pier. We realize we're not going to get to play there every weekend but we shouldn't have to play elsewhere every weekend either. 2. Reserve six courts NOP for recreational players each time there is an event - allows events to occur and some of the recreational players to enjoy the pier as well. Almost all event organizers have portable systems. We've seen portables put up beyond the beach tennis courts so this has been done. Since these are used by insured tournament players they are also much higher quality than has been set up SOP by them for us. 3. Install six wood courts SOP (south of the pier) - this would allow some of the pier players to enjoy the pier and events to take place NOP. 4. Install 20 new permanent courts throughout the beach - spreads out the opportunities for people to play if the city wants to continue to over book events at the pier and would be at the expense of the recreational volleyball community stakeholders. When considering options, please give all parties fair and equal consideration. Thank you for your time and consideration. -- Suni Do Not Mistake My Kindness For Weakness From: Kevin Bannerman <krbannerman@earthlink.net> Date:04/14/2015 8:27 AM (GMT-08:00) To: Nanette Barragan <nbarragan@hermosabch.org> Cc: Subject: Recreational Volleyball Courts Dear Ms. Barragan, I would like the following letter to be added as supplemental to the agenda for the April 13, 2015 City Council agenda. I am a long-time recreational volleyball player who only last year discovered the classes sponsored by Hermosa Parks and Rec. I am committed to these classes that I pay for and while I may not be paying the city what event organizers do, I consider my financial contribution to be just as valid. Last summer we were repeatedly pushed off our courts south of the pier while events were setting up. We also have to compete with tournament volleyball which forces many of us who can only play on weekends to leave your city or sit and wait for several hours until a court opens up. Many of the strand owners and renters “claim” the courts by leaving a ball by them, even though the courts sits empty for an hour or two. But the second you are on them, someone comes rushing out to tell you it’s their court. This happened to me just a few weeks ago north of the pier, near 24th St. We have been accused of rowdy and inappropriate behavior by strand homeowners; I have been playing volleyball for fifteen years on the Hermosa beaches and I have not experienced nor participated in that kind of behavior. On the other hand, I’ve seen the rental properties on the strand host large, loud, drunken parties on many occasions. I firmly believe we should not be pushed off of the recreational courts, especially when we have paid the city for the classes. We’re also frequenting local businesses before and after our games, and I don’t know why you’d encourage making me leave your city and spending my dollars elsewhere. And the temporary nets that are offered as a solution are flimsy and short, not regulation at all; we are in effect being told that you are happy to accept our money but you don’t feel you need to reciprocate. Please understand we are weekend players and as such our playing time is limited; we appreciate your support for our being a part of your community. Thank you, Kevin Bannerman From: Dan [mailto:djwrister@gmail.com] Sent: Tuesday, April 14, 2015 9:40 AM To: City Clerk Subject: Volleyball We really need volleyball courts. Having the Chamber of Commerce dictate how to sell the most booze by booking a tournament every weekend is insane. The scheme where you let the Chamber run a flea market on Labor and Memorial Day and let them make hundreds of thousands of dollars is an illegal gift of public funds and resources. Longtime Hermosa resident. From: Ted Blaisdell [mailto:tedblaisdell@gmail.com] Sent: Tuesday, April 14, 2015 9:49 AM Subject: Beach Volleyball Courts Hello, I am a Hermosa Beach resident and the issue with the lack of Volleyball Courts for recreational players is very important to me. Please remember that adult recreation is just as important as children recreation. I am full support of the following proposal that will solve this problem: 1. Reduce the number of events at the pier - this helps open access to recreational players who want to play at the pier. We realize we're not going to get to play there every weekend but we shouldn't have to play elsewhere every weekend either. 2. Reserve six courts NOP for recreational players each time there is an event - allows events to occur and some of the recreational players to enjoy the pier as well. Almost all event organizers have portable systems. We've seen portables put up beyond the beach tennis courts so this has been done. Since these are used by insured tournament players they are also much higher quality than has been set up SOP by them for us. 3. Install six wood courts SOP (south of the pier) - this would allow some of the pier players to enjoy the pier and events to take place NOP. 4. Install 20 new permanent courts throughout the beach - spreads out the opportunities for people to play if the city wants to continue to over book events at the pier and would be at the expense of the recreational volleyball community stakeholders. "Physical fitness is not only one of the most important keys to a healthy body, it is the basis of dynamic and creative intellectual activity". John F. Kennedy Thank you, Ted Blaisdell 35 17th Street #6 Hermosa Beach, CA 90254 From: Monica Owen [mailto:monicaowen@yahoo.com] Sent: Tuesday, April 14, 2015 10:04 AM To: Peter Tucker; Nanette Barragan; Carolyn Petty; Hany Fangary; Michael DiVirgilio; Jani Lange; Dylan Lauzon; Jessica Guheen; Robert.rosenfeld@variancemanagement.com; City Clerk; Diane Strickfaden; Kelly Orta Subject: Please add the following letter as supplemental to the agenda for the April 13, 2015 City Council agenda All, First, thank you for your time, effort and service to our city. I absolutely love living here and appreciate that the city, its mayor, council and staff support the residents having a voice in matters of concern. I doubt that anyone anticipated the push back from the large recreational volleyball community here in Hermosa when booking the tournaments and special events in 2015 that take up most if not all pier volleyball courts almost every weekend of the summer. I think it's now evident to everyone what the size, depth and vibrancy of that community is. While some "weekend warriors" trek off to the lake for water skiing or to the desert for motor biking, we trek down to the beach, Tommy Bahama umbrellas, beach chairs and AVP volleyballs in tow. We love the sand, working up a good sweat and the camaraderie of our fellow players. Recreational volleyball play is a huge and valuable part of the Hermosa Beach culture, is enjoyed by many of its residents and is part of the attraction that brings a lot of tourists and business to our Pier merchants. Displacement of our large community is a problem, not only for us, the recreational players, but also long-term to the merchants and the overall attraction/vibe to our little town. I walked down to the beach this past Saturday, April 11th, with a group of 5 friends to play volleyball and we literally walked from one end of Hermosa Beach (30th Street) to the other (2nd Street) and were unable to find a net to play on. This was about 9:30am. The lack of nets at the Pier is definitely the biggest issue. The second biggest issue was courts being held in front of residential zones that no one was playing on (lines down, chairs court-side, balls on the court but no one actually at the court). We considered challenging one of these courts, ie. this territorial type of behavior of holding a court when there was no one there to actually play any games, but decided a fight with the "locals" was not worth it. Irony of ironies, all of us were local HB residents. It would be great to have a solution to this other issue causing a lack of available courts to play on. In regards to a committee being formed to research this issue, please do as we did as part of your research. Physically walk from one end of Hermosa Beach to the other on a fair weather Saturday or Sunday in the coming month and look for an open court to play on. If there are lines down, a ball on the court, it is not open. It is being "held". Go ahead, walk up and try to play on it. Look at 9am. 10am. 11am. 2pm. 3pm. Is there an event that day at the Pier? How many courts were left open for recreational players if so? Adding courts Pier adjacent is really the best immediate solution. These courts tend to have less territorial players who hold / defend "their courts." Adding more courts spread throughout HB, including the residential zones, would also be helpful. But with Strand home owner resistance and the overall territorial attitude in front of residential zones, Pier adjacent courts would alleviate the issue the most. Adding temporary "summer" courts to be removed during the winter season was one of the ideas I thought should definitely be considered. Summer is definitely the most impacted time of year. I appreciate your taking this issue seriously. We work hard and having the opportunity to play hard on the weekends at the sport we love is vital. I trust that our elected officials can take a fair, balanced approach looking at the needs of all constituents to come up with a fair and balanced solution. Much thanks. Monica Owen 15-year Hermosa Beach resident From: Tayna Domasco <taynad2@gmail.com> Date: April 14, 2015 at 12:16:30 PM PDT To: <ptucker@hermosabch.org>, <nbarragan@hermosabch.org>, <mdivirgilio@hermosabch.org>, Jani Lange <jani.lange@gmail.com>, "Robert.rosenfeld@variancemanagement.com" <Robert.rosenfeld@variancemanagement.com>, Councilmember Carolyn Petty <cpetty@hermosabch.org>, Dylan Lauzon <hbparkandrec@gmail.com>, Jessica Guheen <southparkmothers@gmail.com>, "hfangary@hermosabch.org" <hfangary@hermosabch.org>, City Clerk <cityclerk@hermosabch.org>, Diane Strickfaden <dstrickfaden@hermosabch.org>, Kelly Orta <korta@hermosabch.org> Subject: Volleyball courts reserved for recreational players Please add the following letter as supplemental to the agenda for the next meeting - Tayna Domasco I applaud my friends for their time and effort spent trying to resolve the displacement of recreational players due to the overbooking of events at the Hermosa Pier. I also deeply admire their stamina, as they seem to be getting a bit of a run- around. It appears that after every meeting there is another sub-committee regarding our displacement. What I find disappointing is this matter has still not been resolved and as the summer is coming upon us, I see a sea of tournaments without a resolution. Regarding the Strand Homeowners, I simply do not see their issue with placing courts near the ocean. This, in fact, is a compromise for volley ballers as it is windier near the ocean. I believe the Strand Homeowners need to understand that they do not own the beach in front of their house – it is a public beach. For them to state they want to ‘have their kids be able to play in front of their home’. I say, sorry, we have to share. Moreover, wouldn’t we all like our neighborhoods to be quiet in the morning but it’s just not the case. We live in a very densely populated area and that comes with the territory. To state that ‘volleyball players pee on the beach’ is a pretty wide statement with very little backing. I’ve seen many people pee on the beach and they are not volley ballers. Yes, peeing on the beach is disgusting and illegal. Get the police to crack down on it and give out tickets. But don’t use it as an excuse to not place more courts. Logically, when you decided to accept all the applications for these summer tournaments, part of that process should be having a resolution so that you can provide nets for the ones that you are taking. I am not a fan of the portable nets that you propose for us to play on. If they are so wonderful, then instead of displacing locals then put the portables us for the tournaments. But please don’t give them to us. We don’t play badminton. Which brings me to the issue of respect. I do not feel you respect your huge community of volleyball players (which includes Olympians who train on these very courts). These players do not come in for a weekend or two. We LIVE here, year around, every day, patronizing the stores and restaurants of Hermosa Beach and putting money into Hermosa. If you displace us, then you are personally responsible for sending all those assets to Manhattan Beach and taking them away from your own merchants. Do you have any idea what an average volleyball player spends? Are you telling us to go spend it in Manhattan? Sadly, that is exactly what is happening. We are forced to displace to Manhattan, then go on to socialize at their many establishments. Then on the way home we will go to their Vons or Ralphs, etc.…. Get the picture? It is time to buckle down and compromise. Suni Keeling has presented some very viable solutions and I support her and her endeavors. I quote: 1. Reduce the number of events at the pier - this helps open access to recreational players who want to play at the pier. We realize we're not going to get to play there every weekend but we shouldn't have to play elsewhere every weekend either. 2. Reserve six courts NOP for recreational players each time there is an event - allows events to occur and some of the recreational players to enjoy the pier as well. Almost all event organizers have portable systems. We've seen portables put up beyond the beach tennis courts so this has been done. Since these are used by insured tournament players they are also much higher quality than has been set up SOP by them for us. 3. Install six wood courts SOP (south of the pier) - this would allow some of the pier players to enjoy the pier and events to take place NOP. 4. Install 20 new permanent courts throughout the beach - spreads out the opportunities for people to play if the city wants to continue to over book events at the pier and would be at the expense of the recreational volleyball community stakeholders. These are my thoughts. I am very busy but I am going to try to make a presence as well so that you know how personally important it is to me so come to a workable compromise. Thanks and best regards, Tayna Domasco From: Rashel Mereness <rashelm@yahoo.com> Date: April 14, 2015 at 12:42:33 PM PDT To: "\"ptucker@hermosabch.org\"" <ptucker@hermosabch.org>, "\"nbarragan@hermosabch.org\"" <nbarragan@hermosabch.org>, Councilmember Carolyn Petty <cpetty@hermosabch.org>, "\"hfangary@hermosabch.org\"" <hfangary@hermosabch.org>, "\"mdivirgilio@hermosabch.org\"" <mdivirgilio@hermosabch.org>, Jani Lange <jani.lange@gmail.com>, Dylan Lauzon <hbparkandrec@gmail.com>, Jessica Guheen <southparkmothers@gmail.com>, "\"Robert.rosenfeld@variancemanagement.com\"" <Robert.rosenfeld@variancemanagement.com>, City Clerk <cityclerk@hermosabch.org>, Diane Strickfaden <dstrickfaden@hermosabch.org>, Kelly Orta <korta@hermosabch.org> Subject: Support of Volleyball Courts Reply-To: Rashel Mereness <rashelm@yahoo.com> Hello everyone - I am not able to attend the meeting tonight but I wanted to voice my support for additional volleyball courts on the beach. I am one of those who,unfortunately, has to play mostly on the weekends because I usually work during the week. I find it very difficult to find an open court most of the time. Most of the courts that are spread out along the strand (not near the pier) are "claimed" by the groups that live right in front of them. I think adding additional courts to those areas, as well as additional courts near the pier, would help. More courts right near Longfellow would be my #1 Choice! Thanks for your time and attention to this! Rashel Mereness 244 Longfellow Phone 310-463-8953 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0318 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Recommended Action: To approve the minutes of the Adjourned Regular meeting of May 22, 2014, and the Regular meeting of May 27, 2014. Attachments: 1.Minutes of the Adjourned Regular meeting held on May 22, 2014 2.Minutes of the Regular meeting held on May 27, 2014 Approved: Elaine Doerfling, City Clerk Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ City Council Minutes 05-22-14 Page 13976 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE HERMOSA BEACH CITY COUNCIL of the City of Hermosa Beach, California, held on Thursday, May 22, 2014, at the hour of 7:01 p.m. PLEDGE OF ALLEGIANCE – Mayor DiVirgilio ROLL CALL Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None FISCAL YEAR 2014-2015 BUDGET WORKSHOP. Fiscal Health Model/Forecast. Supplemental Preliminary Budget received from Finance Director Viki Copeland May 20, 2014. Supplemental letter from Howard Longacre dated May 22, 2014. Jon Johnson and Chris Fabian made PowerPoint presentations on the Fiscal Health Model from the Center for Performance Based Budgeting. Topics included achieving fiscal health and wellness, the use of fiscal health diagnostic tools, on-going as well as one-time revenues/expenditures, transparency about the true cost of doing business, economic analysis and long-term planning. They outlined steps to achieve success with priority-based budgeting, including the need to clarify result definitions, identify programs/services, value programs based on results, and allocate resources based on priorities, using a resource alignment diagnostic tool. City Manager Bakaly said the departments would begin working in August on priority based budgeting, noting the model would be based on this year’s budget. Review of Retirement and Other Post-Employment Benefits. Supplemental documents submitted at the meeting by Finance Director Copeland, one entitled “Retiree Healthcare Plan,” and the other entitled “Miscellaneous and Safety Plans.” John Bartel, Bartel Associates, independent actuary, made a slide presentation on the above-noted two documents and reviewed actuarial issues, including the City’s pension and other post-employment benefit (OPEB) obligations. In response to Council questions, Mr. Bartel said he said he would present an updated report within six weeks after receiving the new data, and would be available to answer questions prior to the next budget study session of June 10. Finance Director Copeland noted that the period to be covered in Mr. Bartel’s new report would be the next three years. Strategic Plan, Linkage to Budget City Manager Bakaly addressed the goals established by the City Council during the strategic planning process. Concerning the “High Performing City Providing First Class Services” goal, he said staff had already started with “core-level services, quality of life services, and community add-ons,” and the next steps will be “performance/output measures” and “bench marks.” City Council Minutes 05-22-14 Page 13977 The meeting recessed at 9:15 p.m. The meeting reconvened at 9:25 p.m. PUBLIC PARTICIPATION: Coming forward to address the Council at this time was: Jim Sullivan – Hermosa Beach, cited the top ten revenue sources shown in budget, noting that the City has direct control over only parking, business licenses, Utility User Tax (UUT), and Transit Occupancy Tax (TOT). Determination of Service Levels and Cost City Manager Bakaly said the City’s “Financially Sound City Government” goal includes maintaining financial reserves consistent with City policies and nationally recognized standards, and providing adequate resources to support defined City services and service levels, such as partnering with others for reduced service costs and leveraging City resources through outside funding sources such as grants. Community Dialogue Fiscal Team Summary, Revenue Opportunities and Possibilities. Supplemental Opportunities/Possibilities Slide received May 22, 2014. City Manager Bakaly reviewed the Community Dialogue Fiscal Team summary – “revenue opportunities and possibilities.” Overview of Budget Changes – Review of Five-Year Capital Improvement Plan. Supplemental memoranda from Finance Director Viki Copeland dated May 22, 2014, regarding “Corrections for Final Budget” and “Personnel Changes Worksheet.” Finance Director Copeland presented an overview of the preliminary budget. During the Council’s review of the budget, Finance Director Copeland and City Manager Bakaly responded to Council questions, and staff was directed to return to the next budget workshop with further information on various revenue topics including: Sales tax, Transient occupancy tax (TOT) rate, Parking meter rates, City investment guidelines, and Taxi franchise fees. Council’s review of individual department budgets ensued, with discussion on specific expenditures. With regard to the City Council’s budget (beginning on page 82), there was Council consensus to continue using the current strategic plan consultant/facilitator, citing the high quality of the documents produced. There was also consensus to direct staff to bring back, as part of the Mid-Year Budget Review, detailed information about current Council benefits and travel expenses. The Council review of the department budget requests concluded this evening with the City Clerk’s department (page 91). City Council Minutes 05-22-14 Page 13978 Review of 5-Year Capital Improvement Plan. This item was continued to the next Budget Study Session scheduled for June 10, 2014. Sewer System, Upgrade and Annexation to County. Supplemental Sewer Study Report received May 22, 2014. This item was continued to the next Budget Study Session scheduled for June 10, 2014. ADJOURNMENT – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Thursday, May 22, 2014, at the hour of 11:30 p.m. to the Regular meeting of Tuesday, May 27, 2014, beginning with a Closed Session at 6:00 p.m. _______________________________ City Clerk City Council Minutes 05-27-14 Page 13979 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, May 27, 2014, at the hour of 6:04 p.m. ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: CALL TO ORDER 1.PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. 2.APPROVAL OF MINUTES: a.Approval of minutes of Closed Session meeting held on April 8, 2014. 3.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager 4.CONFERENCE WITH LEGAL COUNSEL Existing Litigation: Government Code Section 54956.9(d)(1) a.Name of Case: Chaz Curtis v. City of Hermosa Beach, et al Los Angeles County Superior Court, Case No. : BC525796 RECONVENE TO OPEN SESSION – At the hour of 6:50 p.m., the Closed Session adjourned to the Regular Meeting, which was called to order at 7:10 p.m. PLEDGE OF ALLEGIANCE – Police Officer Mick Gaglia ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None CLOSED SESSION REPORT – City Attorney Jenkins said no public comments had been received before Council went into Closed Session; the topics of discussion were pending litigation and the City Manager’s performance evaluation; and no reportable actions had been taken on either item. ANNOUNCEMENTS – Councilmember Fangary (1) invited everyone to the joint City Council/Hermosa Beach School Board meeting tomorrow at 7:00 p.m. in Chambers; (2) said he would attend the South Bay Medal of Valor luncheon on May 29, at which City Council Minutes 05-27-14 Page 13980 Hermosa Police Officer Mick Gaglia would be honored with a Distinguished Service award; and (3) remarked on his recent weekend evening ride-along with Sergeant Steve Saylor, noting that Hermosa Police do a great job keeping the City safe. Councilmember Petty invited everyone to a community input event hosted by Bolour Associates, the development group that bought the Strand and Pier property; and urged everyone to vote on June 3, specifically on Measure 42, which would halt partial reimbursement to California cities responding to Public Records Requests. Councilmember Tucker invited everyone to the June 14/15 Art Walk at the Community Center, which will feature over 100 artists; and asked to adjourn tonight’s meeting in memory of Cliff Kenney, Hermosa resident and member of the Veterans Are Timeless Committee. Mayor DiVirgilio said Los Angeles County is struggling to find enough poll volunteers for the June 3 Election and said more information about volunteering can be found at www.lavote.net; and announced the June 5 Hermosa launch of car2go, with registration online at www.la.car2go.com where the code SURF gets free registration. PROCLAMATIONS/PRESENTATIONS OFFICER MICK GAGLIA TO BE HONORED WITH THE “DISTINGUISHED SERVICE AWARD” AT THE MEDAL OF VALOR AWARDS CEREMONY ON MAY 29, 2014 Mayor DiVirgilio presented the proclamation to Officer Gaglia, a 15-year Hermosa Police Department employee, and detailed his heroic efforts in saving the life of an 87-year-old South Bay resident. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Sandi Pfister – Hermosa Beach, said she and other real estate brokers were upset by the City’s removal of “open house” signs from the sidewalks on weekends; urged the Council to adopt a more business-friendly Code amendment to allow such signs for perhaps eight hours per day; David Kissinger – South Bay Association of Realtors, echoed Ms. Pfister’s concerns regarding the City’s Sign Code, noting there is often nowhere else to place the signs; urged the Council to discuss this matter; Erica Florez –Hermosa Beach, asked the Council to deny Consent Calendar item 2(g) because the applicant requesting the disabled parking space does not live at the subject address; Isabella Bacallao – Hermosa Beach, spoke in opposition to the oil project; encouraged other South Bay children to speak at the Hermosa Council meetings so their opinions can be heard even though they cannot vote; City Council Minutes 05-27-14 Page 13981 Sarah Jane Bacallao – Hermosa Beach, spoke (in rhyme) in opposition to the oil project due to its potential impacts; and Justin Schnuelle – Hermosa Beach, asked that Consent Calendar item 2(h) be removed if the Council would care for more detail on the item. 2.CONSENT CALENDAR Action: To approve the consent calendar recommendations (a) through (n) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: Fangary: 2(g), (j) and (n); Barragan 2(b), (h), (i) and (m). Motion Petty, second Tucker. The motion carried by a unanimous vote. At 7:44 p.m., the order of the agenda moved to item 5(a). (a)RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Adjourned Regular meeting held on January 28, 2014 at the hour of 5:32 p.m.; and, 2) Minutes of the Regular meeting held on January 28, 2014 at the hour of 7:13 p.m. Action: To approve as presented the minutes of the City Council’s Adjourned Regular Meeting of January 28, 2014 and Regular meeting of January 28, 2014. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) May 8, 2014: Nos. 14508, 73796 through 73830, and 5052014. 2) May 14, 2014: No. 73831. 3) May 15, 2014: Nos. 14515, 73832 through 73884, and 145993; and CANCELLATION OF CHECK No. 73640. The Check Register of May 15, 2014 was removed from the Consent Calendar by Councilmember Barragan for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014. Action: To ratify the Check Registers of May 8, 2014, and May 14, 2014, and approve the cancellation of Check No. 73640 (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items. City Council Minutes 05-27-14 Page 13982 (d)RECOMMENDATION TO RECEIVE AND FILE THE MARCH 2014 FINANCIAL REPORTS: 1) Revenue and Expenditure Report; 2) Cash Balances Report; and 3) City Treasurer’s Report. Action: To receive and file the March 2014 Financial Reports (Revenue and Expenditure Report; Cash Balances Report; and City Treasurer’s Report). (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF MARCH 3, 2014. Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission Meeting of March 3, 2014. (f)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF MAY 20, 2014. Action: To receive and file the action minutes of the Planning Commission Meeting of May 20, 2014. (g)RECOMMENDATION TO APPROVE THE REQUEST FOR A DISABLED PARKING SPACE AT 823 MONTEREY BOULEVARD. Memorandum from Public Works Director Frank Senteno dated May 19, 2014. Supplemental letter from Erica Florez received May 27, 2014. This item was removed from the Consent Calendar by Councilmember Fangary for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014. (h)RECOMMENDATION TO RECEIVE AND FILE THE UPDATE ON STATE DROUGHT MANAGEMENT ACTIONS REPORT.Memorandum from Community Development Director Ken Robertson dated May 20, 2014. This item was removed from the Consent Calendar by Councilmember Barragan for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014 to allow for a brief presentation. (i)RECOMMENDATION TO APPROVE AN AMENDMENT TO A CONTRACT TO PROVIDE PROFESSIONAL SERVICES FOR HISTORICAL RESOURCES CONSULTING WITH PCR SERVICES CORP. - EXTENDING TERM AND MODIFYING COMPENSATION RATES; AND DIRECT THE CITY MANAGER TO EXECUTE SAID AMENDMENT. Memorandum from Community Development Director Ken Robertson dated May 20, 2014. City Council Minutes 05-27-14 Page 13983 This item was removed from the Consent Calendar by Councilmember Barragan for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014. (j)RECOMMENDATION TO APPROVE 2014 SPECIAL EVENTS CALENDAR. Memorandum from Assistant to the City Manager Diane Strickfaden dated May 27, 2014. This item was removed from the Consent Calendar by Councilmember Fangary for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014. (k)RECOMMENDATION TO AUTHORIZE THE PURCHASE AND INSTALLMENT OF A “LANELIGHT” IN-PAVEMENT PEDESTRIAN CROSSWALK FLASHER SYSTEM BY NEXTECH SYSTEMS INC. ON PIER AVENUE AT 3 LOCATIONS: CYPRESS AVENUE, MANHATTAN AVENUE, LOMA DRIVE IN THE AMOUNT OF $43,048.00; AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE PURCHASE CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AUTHORIZE THE TRANSFER OF $8,749.00 FROM 001-8651 ACCOUNT TO THE PROJECT ACCOUNT; AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE MINOR CHANGES AS NECESSARY WITHIN THE CONTINGENCY OF $4305.00. Memorandum from Public Works Project Manager G. Daniel Ojeda dated May 20, 2014. Action: To approve the staff recommendation to: 1) Authorize the purchase and installment of a “lanelight” in-pavement pedestrian crosswalk flasher system by Nextech Systems Inc. on Pier Avenue at 3 locations: Cypress Avenue, Manhattan Avenue, Loma Drive, in the amount of $43,048.00; 2) Authorize the Public Works Director to execute and the City Clerk to attest the Purchase Contract subject to approval by the City Attorney; 3) Authorize the transfer of $8749.00 from 001-8651 Account to the Project Account; and 4) Authorize the Director of Public Works to make minor changes as necessary within the contingency of $4305.00. (l)RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY’S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Assistant to the City Manager Diane Strickfaden dated May 19, 2014. CLAIMANT:PONTRELLI, VERNA DATE OF LOSS:04-28-14 DATE FILED:05-08-14 ALLEGATION:PERSONAL INJURY Action: To deny the above-noted claim and refer it to the City’s Liability Claims Administrator, as recommended by staff. City Council Minutes 05-27-14 Page 13984 (m)RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Public Works Director Frank Senteno dated May 15, 2014. This item was removed from the Consent Calendar by Councilmember Barragan for separate discussion later in the meeting, but was subsequently continued to the meeting of June 10, 2014. (n)RECOMMENDATION TO RECEIVE AND FILE THE PCH/AVIATION BEAUTIFICATION (MOBILITY IMPROVEMENTS) UPDATE REPORT. Memorandum from Public Works Associate Engineer Mondher Saied dated May 20, 2014. Supplemental letter from Howard Longacre received May 27, 2014. This item was removed from the Consent Calendar by Councilmember Fangary for separate discussion later in the meeting. City Manager Bakaly presented the staff report and responded to Council questions. Coming forward earlier in the meeting to address the Council on this item was: Jim Sullivan – Hermosa Beach, noted that the PCH/Aviation project is largely unfunded. Action: To approve the staff recommendation to: 1) Receive and file the PCH/Aviation Beautification (Mobility Improvements) Update Report; and 2) Authorize the City Manager to sign the attached letter by May 30, 2014, requesting South Bay Cities Council of Governments (SBCCOG) South Bay Highway Program (SBHP) 2015 Metropolitan Transit Authority (MTA) Call for Projects (CFP) project development funding, the CFP required local match, and/or technical assistance from the SBHP technical bench. Motion Barragan, second Tucker. The motion carried by a unanimous vote. 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(n) was heard at this time but is shown in order for clarity. Items 2(b), (g), (h), (i), (j), and (m) were subsequently continued to the meeting of June 10, 2014, for separate Council discussion. Public comments on items removed from the Consent Calendar are shown under the appropriate item. At 1:38 a.m., after acting on item 2(n), the order of the agenda moved to item 9. City Council Minutes 05-27-14 Page 13985 5.PUBLIC HEARINGS (a)TEMPORARY REGULATION AUTHORIZING THE ERECTION OF EXTENDED TEMPORARY SIGNS BY AUTOMOBILE DEALERS FOR A ONE-YEAR PERIOD AND SUPERSEDING ANY PROVISIONS OF THE ZONING ORDINANCE INCONSISTENT THEREWITH AND DETERMINE THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT – INTRODUCTION OF ORDINANCE. Memorandum from Community Development Director Ken Robertson dated May 20, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. The public hearing opened at 7:46 p.m. Coming forward to address the Council on this item was: Andrea Jacobsson – Hermosa Beach, owner JAMA Autohaus, urged the Council to adopt the Ordinance; said the banners displayed by her business could simply be deemed permanent (because of their quality) by the City, which would eliminate the problem. The public hearing closed at 7:48 p.m. Action: To approve the staff recommendation to: 1) Introduce Ordinance No. 14-1347, entitled “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING THE ERECTION OF EXTENDED TEMPORARY SIGNS BY AUTOMOTIVE DEALERS FOR A ONE-YEAR PERIOD AND SUPERSEDING ANY PROVISIONS OF THE ZONING ORDINANCE INCONSISTENT THEREWITH”; and 2) Determine the project is Categorically Exempt from the California Environmental Quality Act. Motion Petty, second Tucker. The motion carried 4-1, noting the dissenting vote of Fangary. 6.MUNICIPAL MATTERS a.STATUS REPORT ON E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT, CONSIDERATION OF WHETHER TO EXPAND THE SCOPE OF THE COST BENEFIT ANALYSIS, SCHEDULE FOR AVAILABILITY OF FINAL ENVIRONMENTAL IMPACT REPORT (EIR) AND PUBLIC HEARINGS, AND POSSIBLE DIRECTION TO SUBCOMMITTEE REGARDING THE DEVELOPMENT AGREEMENT NEGOTIATIONS. Memorandum from Community Development Director Ken Robertson dated May 19, 2014. Supplemental emails: from Tom Morley dated May 22, 2014; from Barbara Guild received May 26, 2014; and from Lael Stabler received May 27, 2014. City Council Minutes 05-27-14 Page 13986 This item was divided into four sections for clarity: 1) Cost Benefit Analysis (CBA); 2) Health Impact Assessment (HIA); 3) Environmental Impact Report (EIR); and 4) Development Agreement (DA). 1) COST BENEFIT ANALYSIS Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. Larry J. Kosmont, President and CEO of Kosmont Companies, presented additional costs and timeframes required to complete other potential aspects of the Cost Benefit Analysis (CBA). He and Kosmont Senior Vice President Wil Soholt responded to Council questions. Coming forward to address the Council on this item were: Tom Morley – said Kosmont should review all new information, such as the newly-released original well-drilling core data from the City Yard site; said multiple professional opinions, including the trial expert testimony, should be included in the CBA; and Lauren Pizer-Mains – questioned the CBA’s calculations of E&B’s yield due to limitations imposed in the draft Environmental Impact Report; requested clarification on Monterey shale extraction; said both Redondo Beach oil production data and a review of pre-trial expert testimony could be valuable. Proposed Action: To direct that Kosmont include Redondo Beach oil production data in the final CBA. Motion Barragan, second Fangary. The motion failed, due to the dissenting votes of Petty, Tucker and Mayor DiVirgilio. Action: To direct that Kosmont evaluate the newly-released original well- drilling core data from the City Yard site to determine the need to include an update/supplement in the CBA’s final version (additional cost of $10,000). Motion Barragan, second Fangary. The motion carried by a unanimous vote. Proposed Action: To direct that Kosmont include as a line item in Table 3, page 26 of the CBA, the actual volume of oil recovered in Redondo Beach for comparison purposes to the production estimates listed in the table. Motion Barragan, second Fangary. The motion was subsequently withdrawn and replaced with the following motion. Proposed Action: To direct that Kosmont remove from Table 3, page 26 of the CBA, the Morris and Hacker estimated production numbers, and add a footnote stating the actual volume of oil recovered in Redondo Beach with an explanation of why the data is not included for comparison purposes. City Council Minutes 05-27-14 Page 13987 Motion Barragan, second Fangary. The motion failed, due to the dissenting votes of Petty, Tucker and Mayor DiVirgilio. Proposed Action: To direct staff to report back at the next Council meeting with a cost estimate, scope of work, and a time schedule for an independent appraisal entity to perform a more detailed property-value analysis of potential impacts based on the oil production and drilling project. Motion Fangary, second Barragan. The motion failed, due to the dissenting votes of Petty, Tucker and Mayor DiVirgilio. Proposed Action: To direct that Kosmont Companies evaluate and respond to all public comments received, and incorporate all of the comments and responses into the final CBA. Motion Fangary, second Barragan. This motion was stayed, pending the outcome of the following substitute motion. Proposed Substitute Action: To direct staff to consolidate the 300 public comments on the CBA into a smaller, more manageable number, and to report back sooner than 60 days with responses to those comments, at a lower cost than the $30,000 proposed by Kosmont for this work. Motion DiVirgilio, second Petty. The motion was subsequently withdrawn. Further Action: The above main motion, to direct Kosmont to evaluate and respond to public comments for inclusion in the final CBA (for an additional cost of $30,000), was restated to include direction to staff to work with the consultant to pare down the number of comments requiring a response. The motion carried, noting the dissenting vote of Petty. Final Action: To direct Kosmont to review the pre-trial expert testimony from prior litigation, evaluating its correlation to estimates and conclusions in the draft CBA, with inclusion in the final document as may be appropriate (for an additional cost of $10,000). Motion Fangary, second Barragan. The motion carried 3-2, noting the dissenting votes of Petty and DiVirgilio. City Manager Bakaly clarified the action taken is $50,000 (not including current overages) to Kosmont for review of the pre-trial testimony, review of the original well drilling core data from the City Yard, and response to public comments regarding the draft CBA. At 10:03 p.m. the meeting recessed. At 10:16 p.m. the meeting reconvened. At this time, due to the lateness of the hour, it was the consensus of the Council to hear item Municipal Matter Item 6.b. tonight, along with Items 2(j) and 2(n), which had been removed from the Consent Calendar for discussion. There was further consensus to table the remaining pulled Consent Calendar items and agendize them for discussion at the meeting of June 10, 2014. City Council Minutes 05-27-14 Page 13988 At 10:22 p.m., it was the consensus of the Council to allow public comments at this time on agenda items 2(j), 2(n) and 6.b., since those items would be heard much later in the meeting. All comments are shown under the appropriate item for clarity. The speakers who came forward to address the Council were: Jim Sullivan – Hermosa Beach, spoke to item 2(n); Bob Shaw – Hermosa Beach, spoke to item 6.b.; and Barbara Ellman – Hermosa Beach, also spoke to item 6.b. At 10:28 p.m., the Council resumed its consideration of agenda item 6a. 2) HEALTH IMPACT ASSESSMENT Dr. Mary McDaniel, Principle Intrinsik Environmental Sciences, Inc., was invited forward to answer Council questions regarding her firm’s withdrawal and impending re-issue of the Health Impact Assessment. She said Intrinsik was working closely with consultants and the company that just acquired her firm, adding that the revised report will be peer-reviewed at Intrinsik’s expense before it is presented to the public. Coming forward to address the Council at this time were: Bob Shaw – Hermosa Beach, said pollution from the oil drilling and production project would be nominal; Joe Galliani – Torrance resident/South Bay 350 Climate Action Group, cited a South Los Angeles oil field where Environmental Protection Agency (EPA) employees had been sickened; said the actual oil produced is a pollutant when used/burned; Jose Bacallao – Hermosa Beach, said the revisions are in the best interest of residents; and Jim Sullivan – Hermosa Beach, spoke to a previous speaker comments about an oil field project being sued, noting that it would be active again after settling with the EPA and investing in improvements to the operation. 3) ENVIRONMENTAL IMPACT REPORT Director Robertson said (1) the final EIR (including all public comments/ questions and consultant responses) would be available June 9 in hard copy as well as on the City’s website; (2) a Planning Commission certification hearing is slated for June 23; (3) the Council’s certification of the final EIR is scheduled for July 8; (4) on July 22 the Council will consider adoption of a resolution (and approval of the Development Agreement) to place the oil drilling and production project on the ballot; and (5) recommend the date of June 18 for a joint City Council/Planning Commission EIR study session, where the consultants can discuss the final document in more detail. Action: To conduct a joint study session on June 18, 2014, with the Planning Commission, regarding the final EIR. Motion Barragan, second Fangary. The motion carried by a unanimous vote. City Council Minutes 05-27-14 Page 13989 4) DEVELOPMENT AGREEMENT City Manager Bakaly said the Development Agreement (DA) team had met with E&B representatives once since the last Council meeting, noting that the discussion had included the following: Concerns about the draft EIR; A public process to determine the use of any revenues should the ban be lifted; Soil remediation costs as the sole responsibility of E&B; Advances for temporary and permanent relocations of the City Yard; More specificity regarding matching funds; Clarification that the reimbursement fund for nearby property owners would be available during the entire drilling process; and A restriction on fracking. City Manager Bakaly then said the next DA meeting will take place Monday, June 2; announced that an oil attorney had been selected; and that an early draft of the DA would be ready for the June 10 Council meeting. He and City Attorney Jenkins responded to Council questions. Coming forward to address the Council on this item were: Barbara Ellman – Hermosa Beach, said fracking should be forbidden in the DA; said the property value reimbursement fund amount should be clear; spoke of gray areas in the DA regarding Tidelands Trust funds; Tom Morley – Redondo Beach, said the Council is being misled by the CBA which he believed was based on incomplete/inaccurate information; Isabel Rodrequez – Hermosa Beach, offered assistance with beautifying the City Yard with donated plants and the help of volunteers; Jose Bacallao – Hermosa Beach, said he hoped for cooperation between the City and E&B to get the measure on the ballot in November; Lael Stabler – Hermosa Beach, referenced her letter; said that any profits derived from the Tidelands goes into a trust and the City has no right to determine how that money is spent; and Kevin Sousa – Hermosa Beach, said any literature put out by his anti-oil project group has an official seal and logo and is factually based. Councilmembers provided direction to the subcommittee pertaining to negotiation points of the Development Agreement, requesting that future discussions include: (1) setbacks, (2) the protection of neighbors, (3) damage to City streets, and (4) clarification of the tidelands issue, with an opinion from the newly-selected oil/gas attorney as well. At 1:02 a.m., it was the consensus of the Council to table pulled Consent Calendar item 2(j), to be brought back to the June 10 meeting for discussion. The Council then moved to the next item, Municipal Matter 6.b. City Council Minutes 05-27-14 Page 13990 b.APPROVE FINAL CONCEPT DESIGN FOR PROJECT NO. CIP 11-537 SOUTH PARK PHASE 1 IMPROVEMENTS -PLAYGROUND REMODEL.Memorandum from Assistant to the City Manager Diane Strickfaden dated May 27, 2014. Supplemental letter from Virginia Shaal received May 27, 2014. Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. Steve Lang, Landscape Architect/Principal, Moore Iacofano Goltsman, Inc. (MIG) gave a PowerPoint presentation outlining proposed project features and addressing project concerns. He also responded to Council questions. Public comment for this item was received earlier in the evening during discussion of item 6(a), but is shown here for clarity. Coming forward to address this item were: Bob Shaw – Hermosa Beach, said the South Park Renovation is overkill and would benefit adults more than children; said the park would look better if the grass was kept up; and Barbara Ellman – Hermosa Beach, expressed concerns about parking, with only one way in and one way out of the parking lot; spoke of greater problems if the park becomes more popular. Action: To approve the final concept design for the South Park Natural Playground Project. Motion Tucker, second Barragan. The motion carried by a unanimous vote. At 1:30 a.m., the order of the agenda moved to item 2(n). 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER – None 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL – None 9.OTHER MATTERS - CITY COUNCIL a.Supplemental request from Councilmember Petty to agendize the issue of meeting management at a future meeting. Councilmember Petty spoke to her request. Action: To direct staff to agendize discussion of meeting management at a future meeting. Motion Petty, supported by Tucker and Mayor DiVirgilio. b.Supplemental request from Councilmember Barragan to agendize discussion of a temporary enforcement reprieve from the City’s sign Code in an effort to be more business friendly. City Council Minutes 05-27-14 Page 13991 Councilmember Barragan spoke to her request. City Attorney Jenkins responded to Council questions. Action: To direct staff to return with a preliminary discussion regarding a temporary enforcement reprieve from the City’s sign Code in an effort to be more business friendly. Motion Barragan, with support from Mayor DiVirgilio. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned, in memory of Cliff Kenney, on Wednesday, May 28, 2014, at the hour of 1:50 a.m., to a joint City Council/Hermosa Beach School Board meeting on Wednesday, May 28, 2014, at 7:00 p.m. in Council Chambers. _______________________________ ________________________________ City Clerk Deputy City Clerk Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0304 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: To ratify check registers Attachments: 1.Check Register 3-19-15 2.Check Register 3-23-15 3.Check Register 3-26-15 4.Check Register 3-30-15 5.Check Register 4-2-15 Approved: Viki Copeland, Finance Director Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ 03/19/2015 Check Register CITY OF HERMOSA BEACH 1 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77071 3/19/2015 17339 3V SIGNS AND GRAPHICS LLC 4495 Bronze letter "E" for Pier Plaza clock 001-3104-4309 159.12 Total : 159.12 77072 3/19/2015 00321 A T AND T 24813494544628 Mar15 Circuit Billing - Mar15 001-2101-4304 27.37 Total : 27.37 77073 3/19/2015 05817 ACCELA INC PE022780 Travel Expenses PW Sep14 715-4201-4201 245.20 PE023106 Travel Expenses PW Oct14 & Nov14 715-4201-4201 1,451.31 PS023230 Accela Upgrade Progress Pmts 2 & 3 715-4201-4201 28,160.00 Total : 29,856.51 77074 3/19/2015 10783 ACCOUNTING PRINCIPALS 6899090 Temp Srvcs-AP Clerk-W/E 3/8/15 001-1202-4201 1,152.00 Total : 1,152.00 77075 3/19/2015 12142 ADAM'S POLISHES 100276905 Polishing & Cleaning Supplies - FD 001-2201-4309 304.50 Total : 304.50 77076 3/19/2015 06290 AIR SOURCE INDUSTRIES INC 00639885 Oxygen Refill/Feb15 001-2201-4309 401.50 Total : 401.50 77077 3/19/2015 08741 ANGULO, ANSELMO 2015/2 Polygraph/Koger 001-2101-4201 150.00 Total : 150.00 77078 3/19/2015 14898 AOKI, ELAYNE 06134 Tuition Reimb Spring 2015 001-2101-4317 63.79 Total : 63.79 77079 3/19/2015 18891 ASCENT ELEVATOR SERVICES, INC 5769 Elevator Maintenance/Mar15 1Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 2 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77079 3/19/2015 (Continued)18891 ASCENT ELEVATOR SERVICES, INC 001-3304-4201 136.00 001-4204-4201 136.00 Total : 272.00 77080 3/19/2015 16660 ATHENS SERVICES HB4040180215-1 Sweep/Clean Downtown-Feb15 001-3301-4201 5,427.67 001-3104-4201 13,696.15 001-6101-4201 1,341.00 001-3304-4201 1,257.64 HB4040180215-2 Steam Cleaning - Feb15 001-3301-4201 3,350.89 001-3104-4201 1,727.10 001-3304-4201 190.00 Total : 26,990.45 77081 3/19/2015 16371 BEACH GIRL PROPERTIES LLC 137 Prkng Meters-70 14th Street/Feb15 001-3842 650.00 Total : 650.00 77082 3/19/2015 12491 BENSON, ALAN 125 Special Olympics Videotaping 001-1101-4319 440.00 126 Special Olympics Video Promo Production 001-1101-4305 450.00 127 Poll Workers Training Video Production 001-1121-4251 290.00 Total : 1,180.00 77083 3/19/2015 19166 CALIFORNIA CONTRACT CITIES, ASSOCIATION1682 City Mgr Meeting 1/21/15 001-1201-4317 21.18 Total : 21.18 77084 3/19/2015 19165 CARDOZA, CHRISTOPHER 3/23/15 Training Officer Involved Shooting Course 001-2101-4317 180.00 Total : 180.00 77085 3/19/2015 09632 CDWG QV36486 Mounting kit for FD wifi 2Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 3 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77085 3/19/2015 (Continued)09632 CDWG 715-1206-5401 41.42 SS55752 Toner 001-2101-4305 1,154.19 Total : 1,195.61 77086 3/19/2015 00634 CHEVRON AND TEXACO CARD SER 7898192088 3/6/15 Gas Card Purchases/Feb15 715-2101-4310 272.64 Total : 272.64 77087 3/19/2015 00642 DAILY BREEZE, THE 0000213996 Police Officer Job Placement Ad Feb15 001-1203-4201 589.50 Total : 589.50 77088 3/19/2015 11449 DEWEY PEST CONTROL Acct# 759408 Pest Control Services/Mar15 001-4204-4201 651.00 Total : 651.00 77089 3/19/2015 14796 DI VIRGILIO, MICHAEL TR379 Mile&Park/League of CA Cities 9/3-9/4 001-1101-4317 74.98 TR416 TR416/Mileage for ICA Winter Seminar 001-1101-4317 116.91 Total : 191.89 77090 3/19/2015 12735 DOOLEY ENTERPRISES INC 51114 Ammunition 001-2101-4201 2,397.60 Total : 2,397.60 77091 3/19/2015 00122 DUNCAN PARKING TECHNOLOGIES CSBAP000231 AutoCite Parking Citations - Jan15 001-1204-4201 4,670.25 Total : 4,670.25 77092 3/19/2015 19178 DUSHENKO, TERRANCE 06083 Refund of Citation #200146618 001-3302 83.00 Total : 83.00 77093 3/19/2015 19169 EMERY, JOSEPH 06031 Refund for Citation #200086541 001-3302 53.00 3Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 4 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 53.00 77093 3/19/2015 19169 EMERY, JOSEPH 77094 3/19/2015 07853 EMPIRE PIPE CLEANING AND EQUIP 9850 Clean & Video Inspect Sewers/Feb15 160-3102-4201 16,309.35 Total : 16,309.35 77095 3/19/2015 17159 FANGARY, HANY S TR398 TR398/ICA Winter Seminar 1/30-2/1 001-1101-4317 742.89 Total : 742.89 77096 3/19/2015 16934 GOLD COAST TOURS 316886 Bus for Spring 2015 Excursion to Disney 145-3409-4201 861.10 Total : 861.10 77097 3/19/2015 19181 HAYGOOD, THOMAS 06118 Refund of Citation #200164612 001-3302 53.00 Total : 53.00 77098 3/19/2015 19173 HEMPSEY, SHAWN 06039 Refund of Citation #200006736 001-3302 53.00 Total : 53.00 77099 3/19/2015 18344 HIRSCHMANN, JAMES 06105 Cash Key Dep & Bal Refund/ # 133765 001-3851 234.50 Total : 234.50 77100 3/19/2015 19170 HURTADO, PRISCILLA 06032 Refund of Citation #20006819 001-3302 53.00 Total : 53.00 77101 3/19/2015 02458 INGLEWOOD WHOLESALE ELECTRIC 247476-00 Electrical Supplies - Jan15 001-4204-4309 240.90 247843-00 Electrical Supplies - Feb15 105-2601-4309 289.83 247844-00 Electrical Supplies - Feb15 105-2601-4309 345.32 Total : 876.05 4Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 5 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77102 3/19/2015 09139 IRON MOUNTAIN LEM3099 Off Site Storage/Feb15 001-1121-4201 156.37 Total : 156.37 77103 3/19/2015 10820 JENKINS AND HOGIN LLP 23071 Legal, RE:General City Attorney Svcs 001-1131-4201 31,378.60 23072 Legal, RE:Code Enforcement 001-1132-4201 2,476.50 23073 Legal RE:CommDev Land Use & Zoning 001-1131-4201 1,645.60 23074 Legal, RE:Responses to Pitchess Motions 001-1131-4201 841.80 Total : 36,342.50 77104 3/19/2015 19171 JENSEN, JENNIFER 06035 Refund of Citation #1512013101 001-3302 53.00 06036 Refund of Citation #1112000250 001-3302 53.00 06037 Refund of Citation #1112000258 001-3302 48.00 Total : 154.00 77105 3/19/2015 19167 JESUS CHRIST LDS 06029 Refund of Citation #200152129 001-3302 53.00 Total : 53.00 77106 3/19/2015 19183 JOHNSON, MATT 06120 Refund of Citation #200152539 001-3302 53.00 Total : 53.00 77107 3/19/2015 19176 KERIN, MACKENZIE 06080 Refund of Citation #200129206 001-3302 68.00 Total : 68.00 77108 3/19/2015 18137 KOSMONT COMPANIES 0015 Reimb photocopy exp for oil project 705-4105-4201 3,106.50 5Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 6 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77108 3/19/2015 (Continued)18137 KOSMONT COMPANIES 0016 Consult/oil project cost benefit eval 705-4105-4201 1,806.25 0017 Consult/oil project cost benefit eval 705-4105-4201 1,746.25 0018 Consult/oil project cost benefit eval 705-4105-4201 4,921.25 0019 Consult/oil project cost benefit eval 705-4105-4201 16,412.50 Total : 27,992.75 77109 3/19/2015 19172 KREKORIAN, KENT 06038 Refund of Citation #1112001335 001-3302 53.00 Total : 53.00 77110 3/19/2015 14111 LONNQUIST, GEORGIA Reimb for Framing Reimb for framing of HB map 001-3302-4305 538.46 Total : 538.46 77111 3/19/2015 00183 MANHATTAN BEACH, CITY OF 16-02747 Staff Assistance for FD 2nd Qtr 001-2201-4251 10,841.81 Total : 10,841.81 77112 3/19/2015 18071 MERCHANTS LANDSCAPE SERVICES 44913 Exterior Landscape Maintenance - Feb15 105-2601-4201 3,306.00 45041 Exterior Landscape Maintenance - Feb15 001-6101-4201 8,190.00 Total : 11,496.00 77113 3/19/2015 13791 MONTROSE AND ASSOCIATES INC 25231 Audiovisual work in council chambers 715-4204-4201 506.25 Total : 506.25 77114 3/19/2015 19168 MORENO, ANTONIO PEDRO 06030 Refund for Citation #200087751 001-3302 83.00 Total : 83.00 6Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 7 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77115 3/19/2015 00220 NJP SPORTS, INC.131519 Straps for tennis nets 001-6101-4309 220.00 Total : 220.00 77116 3/19/2015 19175 NOBLE, RICHARD 06078 Refund of Citation #200079088 001-3302 30.00 Total : 30.00 77117 3/19/2015 13114 OFFICE DEPOT 756588981001 Office Supplies/Feb15 001-4601-4305 92.12 757423973001 Office Supplies/Feb15 001-4601-4328 47.13 757479274001 Office Supplies/Feb15 001-2201-4305 94.74 757479532001 Office Supplies/Feb15 001-2201-4305 65.36 757479533001 Office Supplies/Feb15 001-2201-4305 183.66 758649206001 Office Supplies/Mar15 001-1141-4305 10.45 001-1208-4305 49.00 Total : 542.46 77118 3/19/2015 00093 OLYMPIC AUTO CENTER 13379 Repair 2012 Chevy Tahoe 715-2101-4311 1,846.05 Total : 1,846.05 77119 3/19/2015 08878 PARADISE AWARDS 150303-1R Surfer's Walk of Fame Plaque 001-2130 3,139.20 150309-2 Plaque for Table at Valley Park 001-4601-4201 252.88 Total : 3,392.08 77120 3/19/2015 19184 PHELAN, ERICKSON THOMAS 10008 Emergency street repair, Bayview Dr. 115-8128-4201 10,800.00 Total : 10,800.00 7Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 8 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77121 3/19/2015 19177 PIPER, ALEXANDER 06082 Refund of Citation #200149615 001-3302 48.00 Total : 48.00 77122 3/19/2015 03282 REDONDO BEACH, CITY OF 558492 Bch Cities Transit Line #109 2nd Qtr 145-3412-4251 1,858.00 Total : 1,858.00 77123 3/19/2015 18596 ROCK N ROLL CAR WASH LLC RNR-080114-02 City Car Washes/ Aug 14 715-2101-4311 210.00 715-3302-4311 5.00 715-2201-4311 10.00 715-4202-4311 20.00 715-4201-4311 5.00 RNR-090114-02 City Car Washes/ Sep 14 715-4202-4311 10.00 715-4201-4311 10.00 715-2201-4311 10.00 715-2101-4311 190.00 RNR-100114-02 City Car Washes/ Oct 14 715-2101-4311 210.00 715-3302-4311 20.00 715-2201-4311 10.00 715-4202-4311 15.00 715-4201-4311 10.00 RNR-110114-18 City Car Washes/ Nov 14 715-4202-4311 10.00 715-3302-4311 5.00 715-2101-4311 130.00 Total : 880.00 77124 3/19/2015 03353 SBCU VISA 05882 CC Member Certification Fee/ L Nicols 001-4601-4317 260.00 2097164 CC Lunch w Sales Tax Consultants 001-1201-4305 59.16 22815 CC Credit Card Finance Charge 001-4601-4201 5.20 8Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 9 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77124 3/19/2015 (Continued)03353 SBCU VISA 2874 CC Drinking Fountain Repair Kit 001-6101-4201 123.76 5882 CC Member Certification Fee/ K Orta 001-4601-4317 260.00 602570 CC Membership/ L Nicols 001-4601-4315 99.00 602571 CC Membership/ K Orta 001-4601-4315 99.00 605592 CC Closed Session Refreshments/ Feb 15 001-1101-4305 134.08 635216 CC Closed Session Refreshments/ Feb 15 001-1101-4305 45.00 69346622 CC Dust Mops/ Community Center 001-4601-4201 158.31 7143429 CC Conference Room Refreshments 001-1101-4305 47.64 78788266 CC Regis/ T Bakaly - Where Strategic Plans 001-1201-4305 99.00 IC30411-0115 CC Conference Call Service/ Jan 15 001-1201-4304 12.41 MGFVZGTVIY CC Sr Center Movie Rental/ Jan 15 001-4601-4328 4.99 MGFW50JDBK CC Sr Center Movie Rental/ Feb 15 001-4601-4328 4.99 MGFW84X CC Sr Center Movie Rental/ Feb 14 001-4601-4328 4.99 TR 393 CC Lodging/ T Bakaly - League CM Meeting 001-1201-4317 660.36 TR 394 CC Lodging/ T Bakaly - ICA Winter Seminar 001-1201-4317 266.44 Total : 2,344.33 77125 3/19/2015 19174 SCOTT, WHITTON 06040 Refund of Citation #1712000306 001-3302 38.00 9Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 10 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 38.00 77125 3/19/2015 19174 SCOTT, WHITTON 77126 3/19/2015 19186 SHOOTING RANGE INDUSTRIES LLC 05987 Modular Shooting Range Downpayment 153-2106-5405 26,901.39 170-2103-5405 143,435.92 001-2101-5405 20,452.69 Total : 190,790.00 77127 3/19/2015 14864 SOUTH COAST EMERGENCY 474852 Build & install engine compartments 715-2201-5405 1,585.24 Total : 1,585.24 77128 3/19/2015 00159 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 Electrical Billing - Feb15 105-2601-4303 169.64 2-00-989-7315 Electrical Billing - Feb15 105-2601-4303 13,352.03 2-01-414-1071 Electrical Billing - Feb15 001-4204-4303 2,746.20 2-01-414-2152 Electrical Billing - Feb15 001-6101-4303 934.37 2-01-414-3747 Electrical Billing - Feb15 105-2601-4303 55.50 2-01-414-3994 Electrical Billing - Feb15 160-3102-4303 80.24 2-01-414-4281 Electrical Billing - Feb15 105-2601-4303 467.22 2-01-414-5106 Electrical Billing - Feb15 001-3104-4303 446.53 2-01-836-7458 Electrical Billing - Feb15 105-2601-4303 17.51 2-02-274-0542 Electrical Billing - Feb15 001-6101-4303 26.75 2-08-629-3669 Electrical Billing - Feb15 001-4204-4303 129.35 2-09-076-5850 Electrical Billing - Feb15 105-2601-4303 191.28 10Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 11 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77128 3/19/2015 (Continued)00159 SOUTHERN CALIFORNIA EDISON CO 2-19-024-1604 Electrical Billing - Feb15 001-4204-4303 2,456.41 2-20-128-4825 Electrical Billing - Feb15 001-3304-4303 1,252.24 2-20-128-5475 Electrical Billing - Feb15 001-4204-4303 148.40 2-20-984-6369 Electrical Billing - Feb15 105-2601-4303 136.66 2-21-400-7684 Electrical Billing - Feb15 105-2601-4303 36.15 2-23-687-8021 Electrical Billing - Feb15 001-3104-4303 35.12 2-23-725-4420 Electrical Billing - Feb15 001-4204-4303 4,215.27 2-26-686-5930 Electrical Billing - Feb15 105-2601-4303 594.17 2-31-250-3303 Electrical Billing - Feb15 001-4204-4303 33.34 Total : 27,524.38 77129 3/19/2015 00171 SOUTHERN CALIFORNIA EDISON CO.02768 GLARE SHIELD INSTALL/ 2400 BLOCK PALM DR 105-2601-4201 172.00 04956 Glare Shield Install/ 1268 7th Street 105-2601-4201 172.00 05163 Glare Shield Install/ 1278 8th Street 105-2601-4201 172.00 Total : 516.00 77130 3/19/2015 18821 SPCALA 2015-0228 Animal Services Feb15 001-3302-4201 400.00 Total : 400.00 77131 3/19/2015 10098 SPRINT NEXTEL COMMUNICATIONS 269424317-159 Cell Phone Usage - Feb15 153-2106-4201 438.96 11Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 12 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77131 3/19/2015 (Continued)10098 SPRINT NEXTEL COMMUNICATIONS 371554311-160 Cell Phone Usage -Feb15 FD 001-2201-4304 361.19 397572146 Cell Phone Usage - Feb15 001-4201-4304 157.57 551834312-159 Cell Phone Usage - Feb15 001-4601-4304 88.56 Total : 1,046.28 77132 3/19/2015 19180 STANTON, SHANNON 06094 Refund of Citation #200075279 001-3302 86.00 Total : 86.00 77133 3/19/2015 15277 TIME WARNER CABLE 8448 30 030 0088884 Cable/Internet - Yard/Feb15 001-4202-4201 142.19 8448 30 030 0241673 Internet/Broadband - CR/Feb15 715-1206-4201 5.01 8448 30 030 0241681 Internet Broadband - Yard/Feb15 715-1206-4201 87.01 8448 30 030 0241699 Internet/Broadband - City Hall/Feb15 715-1206-4201 49.99 Total : 284.20 77134 3/19/2015 19182 TOMASHEFSKY, JOSHUA 06119 Refund of Citation #200151768 001-3302 53.00 Total : 53.00 77135 3/19/2015 16735 TORRANCE AUTO PARTS 062077 Auto Parts - Feb15 715-2601-4311 41.10 062078 Auto Parts - Feb15 715-2101-4311 114.70 062220 Auto Parts - Feb15 715-2101-4311 302.85 062224 Auto Parts - Feb15 715-2101-4311 27.77 Total : 486.42 12Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 13 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77136 3/19/2015 18890 UNITED MAINTENANCE SYSTEMS 12754 Janitorial Services - Jan15 001-4204-4201 5,709.00 Total : 5,709.00 77137 3/19/2015 04768 UPTIME COMPUTER SERVICE 24022 Printer Maintenance/Apr15 715-1206-4201 573.00 Total : 573.00 77138 3/19/2015 18666 VERIZON BUSINESS SERVICES 69396796 VoIP Services - Jan15 001-1101-4304 39.21 001-1121-4304 62.36 001-1132-4304 18.70 001-1141-4304 37.39 001-1201-4304 115.94 001-1202-4304 93.54 001-1203-4304 74.87 001-1204-4304 112.28 001-1208-4304 6.82 001-2101-4304 768.55 001-2201-4304 318.48 001-4101-4304 137.21 001-4201-4304 137.80 001-4202-4304 212.58 001-4204-4321 18.74 715-1206-4304 18.71 69397285 VoIP Services - Jan15 001-4202-4304 149.68 Total : 2,322.86 77139 3/19/2015 00015 VERIZON CALIFORNIA 310 372-6373 Phone Charges - HR Fax - Feb15 001-1203-4304 45.12 3104062421 3/1/15 Circuit Billing - Mar15 001-2101-4304 55.54 310RTO0181 3/1/15 Circuit Billing-Mar15 001-2101-4304 62.06 Total : 162.72 13Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 14 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77140 3/19/2015 04031 WILLIAMS, MARK TR343 TR343 Mileage/Firehouse World 2/17-2/20 001-2201-4317 135.52 Total : 135.52 77141 3/19/2015 19179 YANG, CHIHCHANG 06084 Refund of Citation #200158846 001-3302 83.00 Total : 83.00 77142 3/19/2015 01206 ZUMAR INDUSTRIES 0156407 Street Sign Maint Material - Dec14 001-3104-4309 896.04 0156531 Street Sign Maint Material - Jan15 001-3104-4309 264.35 0156621 Street Sign Maint Material - Dec14 001-3104-4309 706.32 0156622 Street Sign Maint Material - Dec14 001-3104-4309 806.11 Total : 2,672.82 3192015 3/19/2015 00243 HERMOSA BEACH PAYROLL ACCOUNT 03192015 PAYROLL 3/1/15 TO 3/15/15 001-1103 503,575.48 105-1103 3,438.73 115-1103 742.27 117-1103 2,041.72 145-1103 98.88 147-1103 742.27 152-1103 86.34 160-1103 4,819.90 705-1103 2,595.06 715-1103 4,275.70 Total : 522,416.35 1531249613 3/19/2015 14691 ADMINSURE AS AGENT FOR THE 03162015 Liability Claims Reimb - Mar15 705-1217-4324 17,568.54 Total : 17,568.54 1539324031 3/19/2015 14691 ADMINSURE AS AGENT FOR THE 03162015 WC Claim Settlement Mar15 705-1209-4324 30,000.00 14Page: 03/19/2015 Check Register CITY OF HERMOSA BEACH 15 5:38:51PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 30,000.00 1539324031 3/19/2015 14691 ADMINSURE AS AGENT FOR THE Bank total : 1,005,448.19 75 Vouchers for bank code :boa 1,005,448.19Total vouchers :Vouchers in this report 75 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 15 inclusive, of the check register for 3-19-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 4-6-15 15Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 1 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77144 3/26/2015 00321 A T AND T 310 796-6526 Circuit Billing - Mar15 001-2101-4304 116.58 331 254-6071 Circuit Billing - Mar15 001-2101-4304 58.13 333 267-6155 Circuit Billing - Mar15 001-2101-4304 189.89 333 267-6160 Circuit Billing - Mar15 001-2101-4304 59.94 333 267-6161 Circuit Billing - Mar15 001-2101-4304 59.94 333 267-6164 Circuit Billing - Mar15 001-2101-4304 51.11 333 267-6165 Circuit Billing - Mar15 001-2101-4304 51.11 Total : 586.70 77145 3/26/2015 10783 ACCOUNTING PRINCIPALS 6914756 Temp Srvcs-AP Temp-W/E 3/15/15 001-1202-4201 432.00 Total : 432.00 77146 3/26/2015 16956 ALL AMERICAN ASPHALT 164871 CIP 13-127 St Rehab Prog Pmt 4 001-8127-4201 16,203.17 115-8127-4201 13,085.69 147-8127-4201 197.01 301-8127-4201 1,283.61 Total : 30,769.48 77147 3/26/2015 06827 ALL CITY MANAGEMENT 38255 Crossing Guard Service/Feb15 001-2102-4201 2,749.50 Total : 2,749.50 77148 3/26/2015 17442 ALMANZA, EDWARD P 1 EIR Fiber Optic Cable/Pmt#1 001-2108 3,570.00 001-2107 1,820.00 Total : 5,390.00 1Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 2 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77149 3/26/2015 19203 ALVES, ROBERT 06058 Refund of Citation #200146465 001-3302 48.00 Total : 48.00 77150 3/26/2015 15521 AMERICAN TRAFFIC 06047 Refund of Citation #200148209 001-3302 78.00 Total : 78.00 77151 3/26/2015 09366 AQUA FLO 734508 Irrigation Supplies/Mar15 001-6101-4309 212.25 735119 Irrigation Supplies/Mar15 001-6101-4309 44.58 735272 Irrigation Supplies/Mar15 001-6101-4309 485.05 737012 Irrigation Supplies/Mar15 001-6101-4309 301.20 739453 Irrigation Supplies/Mar15 001-6101-4309 460.68 742739 Irrigation Supplies/Mar15 001-6101-4309 371.56 Total : 1,875.32 77152 3/26/2015 13609 ARROYO, ERIC 582 Background Investigations/Mar15 001-2101-4201 1,185.00 586 Background Investigations/Mar15 001-2101-4201 800.00 591 Background Investigations/Mar15 001-2101-4201 800.00 Total : 2,785.00 77153 3/26/2015 18891 ASCENT ELEVATOR SERVICES, INC 5860 Annual elevator safety tests 001-3304-4201 750.00 Total : 750.00 77154 3/26/2015 13361 AT AND T MOBILITY 287016141723X0314201 Cell Phone Usage/PW Admin/Feb15 001-4202-4304 229.19 2Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 3 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 229.19 77154 3/26/2015 13361 AT AND T MOBILITY 77155 3/26/2015 17271 BARROWS, PATRICK 06104 Instructor Pmt Spring 2015 Tennis 001-4601-4221 5,169.50 Total : 5,169.50 77156 3/26/2015 12387 BARTEL ASSOCIATES LLC 15-131 OPEB Actuarial Valuation 001-1203-4201 660.00 Total : 660.00 77157 3/26/2015 19056 BOA ARCHITECTURE 14-2696-1 Fire Training Tower Demo/Pmt #1 001-8632-4201 9,915.00 Total : 9,915.00 77158 3/26/2015 19209 BRAN, AROLDO OR NAYAMA 06079 Refund of Citation #200109408 001-3302 83.00 Total : 83.00 77159 3/26/2015 16992 BRANDMAN UNIVERSITY 06132 Tuition/Spring 2015/Jimmy De Los Santos 001-2201-4317 1,850.00 Total : 1,850.00 77160 3/26/2015 00163 BRAUN LINEN SERVICE 1233179 Prisoner Laundry/Mar15 001-2101-4306 90.53 1234620 Prisoner Laundry/Mar15 001-2101-4306 75.65 1236037 Prisoner Laundry/Mar15 001-2101-4306 68.84 1237458 Prisoner Laundry/Mar15 001-2101-4306 84.43 Total : 319.45 77161 3/26/2015 18645 BRENDLE GROUP 2453 Carbon Neutrality Assessment/Feb15 001-1201-4201 5,090.00 Total : 5,090.00 77162 3/26/2015 09614 BROMBERG, GEORGE 20615 300&500' Notice/Plan Comm Meet/Mar 17th 001-4101-4201 2,499.00 3Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 4 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77162 3/26/2015 (Continued)09614 BROMBERG, GEORGE 31215 300' Noticing - 1906-1918 PCH 001-4101-4201 225.00 Total : 2,724.00 77163 3/26/2015 00034 BUSINESS SYSTEMS CORP 297685 Envelopes 001-1204-4305 175.11 Total : 175.11 77164 3/26/2015 19140 CALEY, JAMES 06048 Reufnd of Citation #200155842 001-3302 38.00 Total : 38.00 77165 3/26/2015 10838 CANON BUSINESS SOLUTIONS, INC 4015266579 Copier Maint/Records 2nd Qtr 715-2101-4201 517.18 Total : 517.18 77166 3/26/2015 09632 CDWG SW61967 Toner - Mar15 715-1206-4305 601.86 SX68391 Adobe Illustrator License for K. Morris 715-1206-4201 230.00 TB50981 10' USB Cable 001-2101-4305 6.00 TC78501 Printer for FD 715-1206-5402 1,449.36 TD27841 Printers 715-1206-5401 2,496.03 TD45068 Wireless Access Points for City Hall 715-1206-5401 5,269.53 TG81247 Toner/Mar15 001-3302-4305 1,058.18 Total : 11,110.96 77167 3/26/2015 16167 CIVIL SOURCE INC 1017-403-12 CIP Engineering Staff - Feb15 001-4202-4201 11,214.00 Total : 11,214.00 4Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 5 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77168 3/26/2015 00879 COUNTY OF LOS ANGELES RE-PW-15030506168 Artesia Blvd Median Maintenance/Feb15 001-3104-4251 108.68 Total : 108.68 77169 3/26/2015 00850 CURTIS, L N 1346302-00 Wrenches 001-2201-5401 267.20 Total : 267.20 77170 3/26/2015 12991 DELL MARKETING LP XJN6781D4 PD servers hardware warranty renewal 715-1206-4201 4,039.42 Total : 4,039.42 77171 3/26/2015 19194 DEMIRYEREK, UGUR 06044 Refund for Citation #200141135 001-3302 53.00 Total : 53.00 77172 3/26/2015 00571 DEPARTMENT OF MOTOR VEHICLES 06129 Replace registration for auction vehicle 715-2101-4311 20.00 Total : 20.00 77173 3/26/2015 19202 DOOLEY, MARIAN 06055 Refund of Citation #200150545 001-3302 338.00 Total : 338.00 77174 3/26/2015 19193 EASLEY, ANN 06043 Refund of Citation #200131378 001-3302 53.00 Total : 53.00 77175 3/26/2015 10668 EXXON MOBIL FLEET GECC 40194545 Gas Card Purchases/Mar15 715-2101-4310 4,252.36 715-4202-4310 139.78 715-6101-4310 386.50 715-3302-4310 1,342.71 715-3104-4310 590.91 715-4601-4310 69.34 715-2601-4310 493.93 001-1250 113.41 715-2201-4310 330.18 5Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 6 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 7,719.12 77175 3/26/2015 10668 EXXON MOBIL FLEET GECC 77176 3/26/2015 19191 FITZPATRICK, JAMES 06063 Refund for Citation #200137525 001-3302 48.00 Total : 48.00 77177 3/26/2015 17901 FLINT TRADING INC 180136 Parking structure pavement marking 001-3304-4309 9,738.27 Total : 9,738.27 77178 3/26/2015 12314 GORDON, ALLEN J.06143 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 77179 3/26/2015 13330 HAJOCA CORP S145145866.001 Vacuum breakers for lab faucets 001-6101-4309 78.16 S145210112.001 Sewer Pipe Supplies/Mar15 160-3102-4309 160.55 Total : 238.71 77180 3/26/2015 07547 HINDERLITER DE LLAMAS AND ASSC 0023560-IN Sales Tax Audit Srvcs 001-1202-4201 2,031.43 Total : 2,031.43 77181 3/26/2015 03432 HOME DEPOT CREDIT SERVICES 24368 Hardware Supplies - Feb15 001-4204-4309 172.24 7020794 Hardware Supplies - Feb15 105-2601-4309 237.49 9141243 Hardware Supplies - Feb15 001-3104-4309 305.00 Total : 714.73 77182 3/26/2015 15141 HONDA MD INC, STEPHAN T 00021292-00 Medical Services - Feb15 001-2101-4201 212.01 5593 Medical Services - Feb15 001-2101-4201 127.20 Total : 339.21 6Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 7 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77183 3/26/2015 10909 HUB INTERNATIONAL 06140 Diversified Risk Ins Pmt - Feb15 001-3897 324.20 Total : 324.20 77184 3/26/2015 16742 INDEPENDENT STATIONERS IN-000504932 Office Supplies/Mar15 001-1141-4305 22.15 001-1208-4305 2.05 IN-000505553 Office Supplies/Mar15 001-2101-4305 5.38 001-2101-4306 19.42 001-3302-4305 2.18 IN-000505699 Office Supplies/Mar15 001-1101-4305 2.59 IN-000506955 Office Supplies/Mar15 001-2101-4305 36.42 IN-000507496 Office Supplies/Mar15 001-2101-4305 44.74 IN-000507600 Office Supplies/Mar15 001-2101-4305 43.46 Total : 178.39 77185 3/26/2015 02458 INGLEWOOD WHOLESALE ELECTRIC 247867-00 Electrical Supplies - Feb15 105-2601-4309 177.14 247959-00 Electrical Supplies - Feb15 105-2601-4309 308.13 247996-00 Electrical Supplies - Mar15 105-2601-4309 303.32 247997-00 Electrical Supplies - Mar15 105-2601-4309 246.38 Total : 1,034.97 77186 3/26/2015 17441 INTELLIBRIDGE PARTNERS LLC 205860 Bank Rec Temp Assist/Feb15 001-1202-4201 6,600.00 Total : 6,600.00 77187 3/26/2015 12586 INTERNATIONAL CODE COUNCIL 3041958 Gov Member Dues 001-4201-4315 125.00 7Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 8 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 125.00 77187 3/26/2015 12586 INTERNATIONAL CODE COUNCIL 77188 3/26/2015 19185 INTRINSIK ENVIRONMENTAL SERVIC 48273 Hlth Impact Assess/Oil Project 001-2109 3,840.00 48628 Hlth Impact Assess for Oil Proj 001-2109 3,225.50 Total : 7,065.50 77189 3/26/2015 12151 JAHNG, CHRISTOPHER Y 06107 Instrctr Pmts Spring '15 Football 001-4601-4221 1,050.00 Total : 1,050.00 77190 3/26/2015 14715 KALINICH FENCE COMPANY 111871 Sand fence for beach 001-6101-4309 732.50 Total : 732.50 77191 3/26/2015 18438 KATIE CASEY PUBLIC RELATIONS INV-000063 Oil Project PR Srvcs/Feb15 001-2109 3,787.50 INV-000064 General City PR Services 705-1209-4201 6,131.25 Total : 9,918.75 77192 3/26/2015 00151 LA CO SHERIFFS DEPARTMENT 153346ST Prisoner Meals/Feb15 001-2101-4306 188.00 Total : 188.00 77193 3/26/2015 15574 LANDPORT SYSTEMS INC 2015-9604 Service Request System Support/Mar15 715-1206-4201 195.00 Total : 195.00 77194 3/26/2015 02175 LIEBERT CASSIDY WHITMORE 1400491 Legal, RE: Personnel Matter/Feb15 001-1203-4201 1,484.00 Total : 1,484.00 77195 3/26/2015 10655 LILY PAD FLORAL DESIGN INC 1187 Flowers/Surfer's Walk of Fame Ceremony 001-2130 239.80 Total : 239.80 8Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 9 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77196 3/26/2015 11817 LINNELL, RICHARD 06010 Instrctr Pmt 5379/5380/5383/5386 001-4601-4221 1,214.50 Total : 1,214.50 77197 3/26/2015 19198 LOMBARDO, ANGELO 06051 Refund of Citation #200093149 001-3302 83.00 Total : 83.00 77198 3/26/2015 19196 LYONS, KIMBERLY 06049 Refund of Citation #200145570 001-3302 48.00 Total : 48.00 77199 3/26/2015 18751 MACADEE ELECTRICAL CONSTRUCTIO3960 Hybrid Beacon Sys for FD-Retention 001-8153-4201 3,097.15 Total : 3,097.15 77200 3/26/2015 10045 MAIN STREET TOURS 39801 Irresistible Italy Tour 001-4601-4308 1,920.00 39802 Bus for Irresistible Italy Excursion 145-3409-4201 1,035.00 Total : 2,955.00 77201 3/26/2015 18312 MANIACI INSURANCE SERVICES 618 Benefits Connect Services/Jan15 001-1203-4201 556.92 619 Benefits Connect Services/Feb15 001-1203-4201 563.04 Total : 1,119.96 77202 3/26/2015 18122 MARINE RESEARCH SPECIALISTS 514-2015-19 Final EIR Serv - Oil Project/Jan/Feb15 001-2109 13,101.76 Total : 13,101.76 77203 3/26/2015 11919 MARKS LOCK AND SAFE INC 0000001393 Duplicate key 001-4204-4309 39.61 Total : 39.61 77204 3/26/2015 10681 MAYNOR, DONALD H.DHM 6822 Legal Srvcs/UUT Audit - 3rd Qtr 001-1202-4201 1,250.00 9Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 10 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,250.00 77204 3/26/2015 10681 MAYNOR, DONALD H. 77205 3/26/2015 19199 MCKENZIE, CAROLINE 06052 Refund of Citation #200124031 001-3302 48.00 Total : 48.00 77206 3/26/2015 14794 MEKARI, MAGDI & MONA 06056 Refund of Citation #200024816 001-3302 48.00 Total : 48.00 77207 3/26/2015 19207 MILLER, BRIAN 06061 Refund of Citation #200146290 001-3302 53.00 Total : 53.00 77208 3/26/2015 18996 NUVIS LANDSCAPE ARCHITECTURE 19742 Surfer Legends Memorial Prgrss Pmt 4 150-8661-4201 16,270.00 Total : 16,270.00 77209 3/26/2015 13114 OFFICE DEPOT 759196727001 Office Supplies/Mar15 001-1121-4305 103.67 7595200045001 Office Supplies/Mar15 001-4202-4305 30.07 759520687001 Office Supplies/Mar15 001-4202-4305 27.02 759530090001 Office Supplies/Mar15 001-1121-4305 41.47 759530347001 Office Supplies/Mar15 001-1121-4305 22.06 759875035001 Office Supplies/Mar15 001-4601-4305 80.58 761002769001 Office Supplies/Mar15 001-4601-4305 76.98 761003039001 Office Supplies/Mar15 001-4601-4305 17.05 Total : 398.90 77210 3/26/2015 19192 OLAY, ROMAN 06042 Refund of Citation #200152121 10Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 11 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77210 3/26/2015 (Continued)19192 OLAY, ROMAN 001-3302 53.00 Total : 53.00 77211 3/26/2015 19204 OLIVAREZ, NATHAN 06059 Refund of Citation #200153413 001-3302 53.00 Total : 53.00 77212 3/26/2015 19206 OLIVER, ALFRED 06060 Refund of Citation #200152719 001-3302 53.00 Total : 53.00 77213 3/26/2015 14693 PARS PUBLIC AGENCY RETIREMENT, US BANK31058 PARS/ARS Admin - 6746022400/Jan15 001-1101-4185 4.33 001-1201-4185 46.35 001-2201-4185 34.50 001-3302-4185 10.61 001-4101-4185 38.08 001-4201-4185 21.83 001-4204-4185 48.51 001-4601-4185 95.79 Total : 300.00 77214 3/26/2015 14694 PARTEK SOLUTIONS INC 16534 Blank Citations & Envelopes 001-3302-4305 3,297.41 Total : 3,297.41 77215 3/26/2015 09818 PELTIER, MONIQUE 06146 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 77216 3/26/2015 00608 PEP BOYS 08141029763 Auto Supplies/Feb15 001-2201-4309 54.50 08141030462 Auto Supplies/Feb15 715-2101-4311 31.80 Total : 86.30 77217 3/26/2015 15112 PICCIONI, ANNAMARIE A 06108 Instructor Pmt Spring 2015 Flag Football 11Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 12 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77217 3/26/2015 (Continued)15112 PICCIONI, ANNAMARIE A 001-4601-4221 1,050.00 Total : 1,050.00 77218 3/26/2015 13838 PITNEY BOWES INC 2196402-MR15 Postage meter rental-3rd Qtr 715-1208-4201 455.18 Total : 455.18 77219 3/26/2015 11539 PROSUM TECHNOLOGY SERVICES 148750 IT Support Services/Feb15 715-1206-4201 12,659.00 Total : 12,659.00 77220 3/26/2015 17676 PRUDENTIAL OVERALL SUPPLY 40894031 Mats & shop towels 001-2201-4309 27.18 40894032 Mats 001-4204-4309 46.28 40894033 Mats 001-3302-4309 26.78 40894034 Mats 001-4204-4309 33.68 40894035 Shop towels 715-4206-4309 19.68 40894036 Uniform rental 001-4202-4314 43.69 40894037 Mats 001-2101-4309 33.08 40894038 Mats & shop towels 001-3104-4309 24.18 Total : 254.55 77221 3/26/2015 02715 PUBLIC SAFETY CENTER INC 5584447 Pepper Spray 001-2101-4305 164.23 Total : 164.23 77222 3/26/2015 09852 QUANTUM CONSULTING HB15.002 JAN14 Interim Engineer Srvcs/Jan15 001-4202-4201 8,850.00 12Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 13 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 8,850.00 77222 3/26/2015 09852 QUANTUM CONSULTING 77223 3/26/2015 13255 REDMOND, GEORGE DAVID 33159 Locksmith Services - Dec14 001-4204-4309 68.67 33621 Locksmith Services - Jan15 001-4204-4309 249.30 34041 Locksmith Services - Mar15 001-3302-4305 4.36 34052 Locksmith Services - Mar15 001-6101-4309 256.70 Total : 579.03 77224 3/26/2015 03282 REDONDO BEACH, CITY OF 558632 City Prosecutor Srvcs/Feb15 001-1132-4201 16,667.00 Total : 16,667.00 77225 3/26/2015 18596 ROCK N ROLL CAR WASH LLC 102 City Car Washes/Dec14 715-4202-4311 10.00 715-2201-4311 5.00 715-2101-4311 110.00 Total : 125.00 77226 3/26/2015 19174 SCOTT, WHITTON 06041 Refund of Citation #1812012620 001-3302 48.00 Total : 48.00 77227 3/26/2015 17903 SHERWIN WILLIAMS 9324-4 Paint 001-4204-4309 52.68 Total : 52.68 77228 3/26/2015 19150 SIERRA GROUP 94551 Downtown Camera Project Progress Pmt 153-2106-4201 23,948.50 Total : 23,948.50 77229 3/26/2015 09811 SIGLER, WILLIAM E.06106 Instrctr Pmt Spring '15 5237/5238 001-4601-4221 823.20 Total : 823.20 13Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 14 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77230 3/26/2015 19195 SINNOCK, JEFFREY 06045 Refund for Citation #200157037 001-3302 30.00 06046 Refund of Citation #200157036 001-3302 48.00 Total : 78.00 77231 3/26/2015 18221 SMITH, DIANNE 06145 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 77232 3/26/2015 19201 SNAKEBORG, KAROLINE 06054 Refund of Citation #200130620 001-3302 53.00 Total : 53.00 77233 3/26/2015 18106 SONSRAY MACHINERY P03790-03 Auto parts/supplies 715-3102-4311 215.16 Total : 215.16 77234 3/26/2015 00146 SPARKLETTS 4472788 030515 Drinking Water - Feb15 001-4601-4305 157.59 Total : 157.59 77235 3/26/2015 18210 STANTEC CONSULTING 888241 Plans & specs/PCH improve/Prog Pmt 15 147-8160-4201 825.50 Total : 825.50 77236 3/26/2015 19200 STORMS, TIFFANY 06053 Refund of Citation #200150730 001-3302 38.00 Total : 38.00 77237 3/26/2015 14019 SUNSTATE EQUIPMENT COMPANY 6084079-001 Air Compressor 001-3104-4309 705.32 Total : 705.32 77238 3/26/2015 15277 TIME WARNER CABLE 8448 30 030 0088884 Cable/Internet - Yard/Mar15 001-4202-4201 146.94 8448 30 030 0241673 Internet/Broadband - CR/Mar15 715-1206-4201 40.00 14Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 15 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77238 3/26/2015 (Continued)15277 TIME WARNER CABLE 8448 30 030 0241681 Internet/Broadband - Yard/Mar15 715-1206-4201 87.01 8448 30 030 0241699 Internet/Broadband - City Hall/Mar15 715-1206-4201 49.99 Total : 323.94 77239 3/26/2015 16735 TORRANCE AUTO PARTS 064047 Auto Parts - Mar15 715-4206-4311 22.32 Total : 22.32 77240 3/26/2015 16634 TOWNSEND, PAMELA 06138 Reimb/Food for meetings 001-4104-4305 165.00 Total : 165.00 77241 3/26/2015 08207 UNDERGROUND SERVICE ALERT 220150316 Underground Service Alert/Mar15 160-3102-4201 43.50 Total : 43.50 77242 3/26/2015 14528 UNION BANK OF CALIFORNIA, PARS #674601920005174 PARS/OPEB Contributions - Feb15 15Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 16 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77242 3/26/2015 (Continued)14528 UNION BANK OF CALIFORNIA, PARS #6746019200 001-1101-4190 387.00 001-1121-4190 1,126.00 001-1141-4190 39.00 001-1201-4190 2,151.00 001-1202-4190 3,570.00 001-1203-4190 617.00 001-1204-4190 1,891.00 001-1208-4190 500.00 001-2101-4190 32,173.00 001-2201-4190 9,516.00 001-3104-4190 2,602.00 001-3301-4190 233.00 001-3302-4190 7,902.00 001-4101-4190 2,610.00 001-4201-4190 2,296.00 001-4202-4190 1,913.00 001-4204-4190 1,676.00 001-4601-4190 1,826.00 001-6101-4190 1,433.00 105-2601-4190 686.00 160-3102-4190 518.00 715-4206-4190 997.00 Total : 76,662.00 77243 3/26/2015 14148 UPS 000023R146115 Express Mail/Mar15 001-2101-4305 41.31 Total : 41.31 77244 3/26/2015 04768 UPTIME COMPUTER SERVICE 23971 Printer Maintenance/Feb15 715-1206-4201 672.00 24016 Printer Maintenance/Mar15 715-1206-4201 672.00 Total : 1,344.00 77245 3/26/2015 00015 VERIZON CALIFORNIA 1288513489 FIOS TV for FD - Mar15 001-2201-4304 255.27 16Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 17 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77245 3/26/2015 (Continued)00015 VERIZON CALIFORNIA 310 406-2462 Circuit Billing/Mar15 001-2101-4304 50.29 Total : 305.56 77246 3/26/2015 16609 VERSATILE INFORMATION 3706 Audio Recorders 001-2101-4305 990.97 Total : 990.97 77247 3/26/2015 19197 VIGNA, JAMES 06050 Refund of Citation #200164254 001-3302 53.00 Total : 53.00 77248 3/26/2015 16294 VISION INTERNET PROVIDERS INC 29698 Web Hosting/Mar15 715-1206-4201 200.00 Total : 200.00 77249 3/26/2015 19034 VOLVO CONSTRUCTION EQUIPMENT R504002428-1 Emergency rental of beach equip 715-3102-4311 196.20 Total : 196.20 77250 3/26/2015 19156 WALLACE LABORATORIES 39704 Soil samples/lab services 150-8661-4201 650.00 Total : 650.00 77251 3/26/2015 15188 WILLDAN FINANCIAL SERVICES 010-26916 District Admin/3rd Qtr 2015 137-1219-4201 1,500.00 138-1219-4201 1,500.00 Total : 3,000.00 77252 3/26/2015 19208 ZEPEDA, ENRIQUE 06034 Refund of Citation #200140949 001-3302 38.00 Total : 38.00 77253 3/26/2015 17569 ZGRAY SPORTS LLC 06012 Instrctr Pmt Spring '15 Sportball #5294 001-4601-4221 336.00 Total : 336.00 17Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 18 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 77254 3/26/2015 01206 ZUMAR INDUSTRIES 0157433 Street Sign Maint Material/Feb15 001-3104-4309 594.82 0157474 Street Sign Maint Material/Feb15 001-3104-4309 217.76 0157479 Street Sign Maint Material/Mar15 001-3104-4309 556.47 0157480 Street Sign Maint Material/Feb15 001-3104-4309 309.54 0157551 Street Sign Maint Material/Mar15 001-3104-4309 107.32 0157557 Street Sign Maint Material/Mar15 001-3104-4309 321.93 0157584 Street Sign Maint Material/Feb15 001-3104-4309 672.22 0157585 Street Sign Maint Material/Feb15 001-3104-4309 194.02 0157594 Street Sign Maint Material/Mar15 001-3104-4309 16.04 0157636 Street Sign Maint Material/Feb15 001-3302-4305 231.75 Total : 3,221.87 1532115063 3/26/2015 14691 ADMINSURE AS AGENT FOR THE 3/23/15 Liability Claims Reimb - Mar15 705-1217-4324 7,714.23 Total : 7,714.23 1532227017 3/26/2015 14691 ADMINSURE AS AGENT FOR THE 3/23/15 Liability Claims Reimb - Feb15 705-1209-4324 6,599.49 Total : 6,599.49 Bank total : 362,704.02 113 Vouchers for bank code :boa 362,704.02Total vouchers :Vouchers in this report 113 18Page: 03/26/2015 Check Register CITY OF HERMOSA BEACH 19 5:28:38PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 19 inclusive, of the check register for 3-26-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 4-6-15 19Page: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0307 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: To receive and file the tentative future agenda items. Attachments: Tentative Future Agenda Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ April 6, 2015 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council April 14, 2015 TENTATIVE FUTURE AGENDA ITEMS APRIL 27, 2015 @ 6:00PM JOINT CITY COUNCIL/HBCSD MEETING APRIL 28, 2015 @ 6:00PM CLOSED SESSION: LABOR NEGOTIATIONS APRIL 28, 2015 PRESENTATIONS INVESTMENT PLAN PRESENTED BY CITY TREASURER KAREN NOWICKI LEADERSHIP HERMOSA BEACH 2015 CLASS PROJECT OUTSTANDING CITY AWARD TO HERMOSA BEACH FROM THE UNITED STATES MEXICO SISTER CITIES ASSOCIATION CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of April 21, 2015 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of March 18, 2015 Public Works Director Award Construction Contract for Parking Structure Parking Counting System Public Works Director Award Construction Contract for CIP 13-655 City Facilities ADA Improvements Public Works Director Extend City Fee Waivers, Reductions and Incentives for Photovoltaic Solar Projects, Small Wind Energy Systems, Energy Upgrade California and Hero Projects, and other Initiatives to Advance Sustainability Environmental Analyst Adoption of Green Streets Policy and LID Ordinance Environmental Analyst Final Map #72187 for 2-unit condo at 1515 Hermosa Ave Community Development Director PUBLIC HEARINGS - 7:30 PM Amend the Municipal Code by adding Chapter 5.76 (Cigarette and Tobacco Retailers) requiring Licensure of Cigarette and Tobacco Retailers to reduce the illegal sale of Tobacco to minors, amending Chapter 8.40 to expand the definition of smoking to include electronic cigarettes, and making violations of Chapter 5.76 subject to administrative penalty procedures Community Development Director Sewer Fee Public Works Director MUNICIPAL MATTERS Downtown/Pier Plaza Non Smoking Enforcement Community Development Director Status report regarding adoption of 2013 California Green Building Code Community Development Director OTO 11th Court and Strand Hotel Update Community Development Director Municipal Carbon Neutrality Implementation Update Environmental Analyst Water Conservation Update and Possible Action Environmental Analyst Direction to Pursue a Bag Ban Ordinance Environmental Analyst Proposal to place a measure on the ballot to increase Transient Occupancy Tax (TOT) from 10% to 12% Finance Director MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Downtown Strategy Update and Parking Update Economic Development Officer 2 MAY 11, 2015 @ 6:00PM JOINT CITY COUNCIL/PLANNING COMMISSION MEETING MAY 12, 2015 @ 6:00PM CLOSED SESSION: CITY ATTORNEY PERFORMANCE REVIEW MAY 12, 2015 PRESENTATIONS RECOGNIZING HERMOSA BEACH CENTENARIANS CONSENT CALENDAR Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of March 2, 2015 Fire Chief Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of April 7, 2015 Assistant to the City Manager Recommendation to sign the Best Cities for Successful Aging Pledge from SBCCOG Senior Services Working Group Environmental Analyst MUNICIPAL MATTERS TOT Discussion Community Development Director AES Update and Possible Direction Community Development Director Initial Report to evaluate and update, if necessary, City Council procedures and protocols regarding descriptions of Agenda items and location of City Council meetings, consistent with the requirements of California Government Code Section 54954.2 City Attorney Initial Report to consider adoption of a City Council Resolution to fix the City Manager’s salary consistent with his current salary, pursuant to Hermosa Beach Municipal Code Section 2.12.050 City Attorney Minutes Discussion City Clerk MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Strategic Plan Action Agenda Update Management Analyst MAY 21, 2015 @ 7:00PM BUDGET/CIP WORKSHOP MAY 26, 2015 @ 6:00PM JOINT CITY COUNCIL/PARKS AND RECREATION COMMISSION MEETING MAY 26, 2015 CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of May 19, 2015 Community Development Director MUNICIPAL MATTERS Priority Based Budgeting Adoption Finance Director Citywide Service Level/Performance Benchmark System – Council Presentation/Report Finance Director Comprehensive City Facilities Master Plan – Complete Phase 1 Condition and Needs Report Public Works Director 3 PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.Finance Director Green Zone Recommendations and the Installation of Silver and Green Meters Downtown Police Chief Ethics Policy City Manager & Finance Director Food Trucks – Policy Discussion Community Development Director PCH/Aviation Aesthetic Signage Public Works Director Hope Chapel Development City Manager/Economic Dev Officer Strand/Pier EIR Contract (Continued from meeting of November 13, 2014)Community Development Director Business Improvement District (BID) for Pier Plaza – Assist in BID Proposal Economic Development Officer Additional Bike Paths Discussion Public Works Director JUNE 2015 Appointment of Mayor and Mayor Pro Tempore – June 23, 2015 City Clerk Downtown Enforcement Unit: Creation Police Chief Community Risk Analysis Fire Chief Stormwater Management Plan – Receive Approval from Regional Board Public Works Director 2015-2016 Budget Adoption Finance Director Strategic Planning – Friday, June 5 th and Saturday, June 6th (8:30am-5pm)City Council / City Departments Delinquent Refuse Billing City Manager JULY 2015 Quarterly Update - Strategic Plan Action Agenda Management Analyst Quarterly Update – Closed Session Litigation Assistant to the City Manager PCH/Aviation Blvd. Corridor Beautification Plan -Begin Design – Phase 1 -Complete PSR and 60% Design -Present Phase 1 to CalTrans/Metro Call for Project Funding Public Works Director Marketing Plan for Parking Meters Demand Pricing/Free or Reduced Price Parking Management Analyst AUGUST 2015 None SEPTEMBER 2015 Land Management System: Upgrade Community Development Director OCTOBER 2015 Quarterly Update - Strategic Plan Action Agenda Management Analyst Quarterly Update – Closed Session Litigation Assistant to the City Manager NOVEMBER 2015 Installation of Officers – November 24, 2015 City Clerk National Citizen Survey Overview Assistant to the City Manager DECEMBER 2015 PCH/Aviation Blvd. Corridor Beautification Plan – Complete 90% Plans Public Works Director Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0294 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommended Action: To Receive and File the February 2015 City Treasurer’s Report and Cash Balance Report Summary: Investments in the report meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached is a report of all inactive Public Deposits for the month of February 2015.This is the most current available investment information. Attachments: 1.City Treasurer’s Report 2.Cash Balance Report Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ TREASURER'S REPORT FEBRUARY 2015 INSTITUTIONS RATE YELD DATE OF DATE OF ORIGINAL MARKET *COST/MARKET FACE/PAR OF TO %WEIGHTED INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY TOTAL YIELD POOLED INVESTMENTS LAIF (Local Agency Investment Fund)$3,529,903.85 $3,529,903.85 0.250%9.386% LACPIF (Los Angeles County Pooled Investment Funds)$28,671,815.53 $28,671,815.53 0.680%76.244% Pooled Investments % of Total Investment 85.628%$32,201,719.38 CHECKING ACCOUNT - EVERTRUST BANK 0.003%$1,000.00 0.003% CORPORATE NOTES General Electric Capital Corporation 36962G6R0 $500,000.00 8/16/2013 1/8/2016 $500,452.78 $502,525.00 $2,072.22 $500,000.00 1.000%1.000%1.330%1.330% Corporate Notes % of Total Investment 1.330%$500,000.00 AGENCIES Federal Home Loan Bank - Callable Quarterly - Next Call 3-26-15 3130A15L8 $250,000.00 3/26/2014 3/26/2019 $250,000.00 $250,090.00 $90.00 $250,000.00 1.000%*2.114%1 0.665%1.406% Federal Home Loan Bank - Callable Quarterly - Next Call 4/16/15 3130A1F86 $250,000.00 4/16/2014 10/16/2017 $250,000.00 $250,225.00 $225.00 $250,000.00 1.180%1.180%0.665%0.785% Federal Farm Credit Bank - Continuously Callable - Next Call 5/08/15 3133EDL75 $500,000.00 5/8/2014 5/8/2018 $500,000.00 $500,970.00 $970.00 $500,000.00 1.410%1.410%1.330%1.875% Federal Home Loan Bank - Callable Quarterly - Next Call 2-14-15 3130A1RR1 CALLED 5/14/2014 2/14/2015 $0.00 $0.00 $0.00 $0.00 Federal Home Loan Mortgage 3137EADK2 $488,748.96 8/1/2014 8/1/2019 $487,250.00 $494,475.00 $7,225.00 $500,000.00 1.250%1.785%1.300%2.321% Agencies % of Total Investment 3.959%$1,488,748.96 CERTIFICATES OF DEPOSIT EverTrust Bank $248,000.00 5/13/2014 6/15/2015 $248,000.00 $248,000.00 $0.00 $248,000.00 1.000%1.000%0.659%0.659% Certificate of Deposit % of Total Investment 0.659%$248,000.00 NEGOTIABLE CDS GE Capital Retail 36160KGB5 $247,960.87 4/13/2012 4/13/2015 $246,906.32 $248,272.53 $1,366.21 $248,000.00 1.050%1.200%0.659%0.791% BMW Bank of Northern America 05568PW29 $248,000.00 4/13/2012 4/13/2016 $247,032.80 $249,609.74 $2,576.94 $248,000.00 1.250%1.350%0.659%0.890% Discover Bank 2546706S6 $247,950.92 4/18/2012 4/20/2015 $246,884.00 $248,314.93 $1,430.93 $248,000.00 1.050%1.200%0.659%0.791% Goldman Sachs Bank 38143AQB4 $247,000.00 4/18/2012 4/18/2017 $247,000.00 $251,996.11 $4,996.11 $247,000.00 1.850%1.850%0.657%1.215% Banco Bilbao 059457UM1 $248,713.92 4/20/2012 4/20/2016 $248,004.00 $250,789.46 $2,785.46 $249,000.00 1.300%1.403%0.661%0.927% Cit Bank 17284AYT9 $193,230.00 7/29/2013 9/21/2015 $194,312.74 $191,389.08 ($2,923.66)$193,230.00 0.800%0.800%0.514%0.411% Farmers and Merchants 308862DA6 $248,000.00 9/20/2013 9/20/2016 $248,000.00 $248,902.82 $902.82 $248,000.00 1.000%1.000%0.659%0.659% First Merchant Bank 32082BCY3 $248,000.00 3/21/2014 9/21/2017 $248,000.00 $247,681.74 ($318.26)$248,000.00 1.000%1.000%0.659%0.659% Ally Bank 02006LEH2 $248,000.00 5/7/2014 5/8/2017 $248,000.00 $248,897.54 $897.54 $248,000.00 1.100%1.100%0.659%0.725% Sallie Mae Bank 795450UB9 $248,000.00 10/22/2014 10/22/2019 $248,000.00 $254,385.09 $6,385.09 $248,000.00 2.150%2.150%0.659%1.417% American Express Bank 02587CCC2 $247,000.00 10/23/2014 10/23/2019 $247,000.00 $253,922.34 $6,922.34 $247,000.00 2.200%2.200%0.657%1.445% Peoples UTD Bank 71270QLM6 $247,000.00 1/21/2015 1/21/2020 $247,000.00 $249,616.25 $2,616.25 $247,000.00 1.850%1.850%0.657%1.215% Private Bank and Trust 74267GUU9 $248,000.00 1/23/2015 1/23/2020 $248,000.00 $251,220.00 $3,220.00 $248,000.00 1.900%1.900%0.659%1.252% Negotiable CD % of Total Investment 8.421%$3,166,855.71 100.000% TOTAL ALL INVESTMENTS $37,606,324.05 $5,399,842.64 $5,441,282.63 $41,439.99 $37,616,949.38 Average Rate of Interest 1.251% Average Yield to Maturity 1.447% In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months. Investments in the report meet the requirements of the City of Hermosa Beach's adopted investment policy. RESPECTFULLY SUBMITTED, KAREN NOWICKI CITY TREASURER 1 Multiple Coupon Steps 1 % to 3-26-15, 1.25 % to 3-26-16, 1.5 % to 3-26-17, 2% to 9-26-17, 3% to 3-26-18, 4% to 9-26-18, 5% to 3-26-19 CASH BALANCE REPORT FEBRUARY 2015 GENERAL ACCOUNT FUND 2/1/2015 2/28/2015 NUMBER FUND NAME BALANCE CASH ADJUSTMENTS CHECKS ADJUSTMENTS BALANCE 001 GENERAL $11,202,725.37 $2,346,226.49 $158,338.35 ($1,887,223.92)($884,037.80)$10,936,028.49 105 LIGHTING/LANDSCAPING $9,045.46 $53,782.48 $6,474.48 ($26,579.36)(8,817.63)$33,905.43 115 STATE GAS TAX $211,674.04 $198.40 ($1,649.93)($25,025.99)$185,196.52 117 AB939 $4,530.57 $7,410.64 $4.25 ($4,263.57)(896.64)$6,785.25 121 PROP A OPEN SPACE ($36,921.12)(1,713.00)($38,634.12) 122 TYCO $735,700.82 $689.56 (720.00)$735,670.38 123 TYCO TIDELANDS $2,549.56 $2.39 $2,551.95 125 PARK REC FAC TAX $464,987.91 $27,804.00 $435.83 $493,227.74 135 BAYVIEW DRIVE DISTRICT ADMIN EXPENSE $3,217.05 $2.97 (304.00)$2,916.02 136 LOWER PIER DISTRICT ADMIN EXPENSE $5,423.69 (187.00)$5,236.69 137 MYRTLE DRIVE DISTRICT ADMIN EXPENSE $16,566.69 $15.29 (439.00)$16,142.98 138 LOMA DRIVE DISTRICT ADMIN EXPENSE $22,532.69 $20.79 (476.00)$22,077.48 139 BEACH DRIVE ASSESSMENT ADMIN EXPENSE $3,631.23 $3.35 (158.00)$3,476.58 145 PROPOSITION A $649,052.45 $33,977.69 $608.34 (305.54)(6.94)$683,326.00 146 PROPOSITION C $920,344.83 $27,608.07 $862.62 (190,000.00)$758,815.52 147 MEASURE R $434,610.08 $20,653.09 $407.36 (5,092.93)(194.99)$450,382.61 150 GRANTS $150,590.43 $22,909.56 (26,664.59)$146,835.40 152 AIR QUALITY MANAGEMENT DISTRICT $18,297.91 $17.12 (197.58)(12.42)$18,105.03 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES $204,731.42 $21,353.44 $1,930.45 (2,312.19)$225,703.12 160 SEWER MAINTENANCE $795,399.80 $43,390.00 $71,608.52 (21,167.16)(9,410.96)$879,820.20 170 ASSET SEIZURE $329,952.18 $10,275.00 $309.26 $340,536.44 180 FIRE PROTECTION $39,035.41 $931.60 $36.59 $40,003.60 301 CAPITAL IMPROVEMENT $2,821,365.59 $2,644.42 $2,824,010.01 302 ARTESIA BLVD RELINQUISHMENT FUND $5,463.53 $5,463.53 609 BAYVIEW DRIVE DISTRICT REDEMPTION $118,097.42 $6,884.37 $108.98 (10,810.75)$114,280.02 610 LOWER PIER DISTRICT REDEMPTION $29,719.86 $2,129.94 $27.42 (3,250.00)$28,627.22 611 BEACH DRIVE DISTRICT REDEMPTION $61,142.73 $5,556.85 $56.42 (5,504.28)$61,251.72 612 BEACH DRIVE DISTRICT RESERVE $4,104.98 $3.79 $4,108.77 617 MYRTLE DRIVE DISTRICT REDEMPTION $88,727.77 $9,692.36 $81.87 (10,458.75)$88,043.25 618 LOMA DRIVE DISTRICT REDEMPTION $108,690.48 $13,322.63 $100.29 (11,606.25)$110,507.15 619 BAYVIEW DRIVE DISTRICT RESERVE $13,479.55 $12.44 $13,491.99 705 INSURANCE $18,717,350.05 $9,939.69 $231,904.00 (74,191.36)(1,248.73)$18,883,753.65 715 EQUIPMENT REPLACEMENT $4,258,268.24 $250.00 $126,572.25 (82,383.47)(5,447.63)$4,297,259.39 900 INVESTMENT $0.00 $5,523.22 $25,505.89 (31,029.11)$0.00 TOTAL GENERAL ACCOUNT $42,414,088.67 $2,669,621.12 $628,983.69 ($2,364,381.63)($969,405.84)$42,378,906.01 TRUST BALANCE BALANCE ACCOUNTS 2/1/2015 DEPOSITS CHARGES 2/28/2015 PAYROLL $14,203.61 $1,387,085.62 ($1,386,042.52)$15,246.71 CABLE TV DEPOSIT $16,568.95 $16,568.95 $30,772.56 $31,815.66 TOTAL ALL ACCOUNTS $42,410,721.67 $37,606,324.05 BANK BALANCES INVESTMENTS GENERAL $5,562,223.44 TRUST ACCOUNTS $38,434.09 $124,035.50 $5,600,657.53 OUTSTANDING CHECKS ($796,259.91) INTEREST COLLECTED $4,804,397.62 TO DATE FOR FY 14/15 INVESTMENTS $37,606,324.05 BALANCE $42,410,721.67 KAREN NOWICKI, CITY TREASURER Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0295 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommended Action: To approve cancellation of certain checks as recommended by the City Treasurer Summary: Please ratify the following request for cancellation of the check(s) listed below: #76812 - 02/19/15 - $1,000.00 - Julia Mirkovich Wrong payee #76815 - 02/19/15 - $183.37 - Public Safety Center Wrong amount #76988 - 03/05/15 - $990.97 - Versatile Communications Wrong vendor Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0303 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 4, 2015 Recommended Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 4, 2015. Attachments: Minutes of March 4, 2015 Approved: Diane Strickfaden, Assistant to the City Manager Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF THE MARCH 4, 2015 SPECIAL MEETING The meeting was called to order by Commissioner Rosenfeld. Pledge of Allegiance Roll Call Present: Commissioners: Laura Raymond, Robert Rosenfeld, Jani Lange, Jessica Guheen Assistant to the City Manager, Diane Strickfaden Senior Recreation Supervisor, Kelly Orta Study Session Beach Volleyball Policy Discussion Issues to Consider: * Existing Municipal Code as it Pertains to Beach Volleyball * City Policies Regarding Beach Volleyball * Volleyball Tournaments * Recreational Use of Volleyball Courts Staff Report(s) Attachments: A. Volleyball Court Maps B. Volleyball Court Application C. Supplemental Letters Strickfaden presented the Staff Report. Commissioner Rosenfeld asked if the phrase ‘located at the Pier’ had a specific meaning. Strickfaden stated she is referring to the 23 wooden courts around the Pier. Orta added it’s from 11th to 14th Street and the area is considered the Commercial Zone. Commissioner Rosenfeld asked if there should be a recommendation that a certain number of courts always be free of reservation, dedicated for recreational use only. Strickfaden replied that might require a City Code amendment and would have to be run by the City Attorney. Commissioner Guheen had input based on her feedback from the volleyball community. This included looking at the permit fees and possibly reducing those fees during the off seasons. Strickfaden asked Commissioner Guheen if she was referring to special event fees or the Outdoor Fitness Permit fees. Commissioner Guheen replied the Outdoor Fitness Permit fees. Strickfaden noted the Outdoor Fitness Permit program was adopted by Commission in 2013. More research would need to be done before proposing the fee change, an amendment to the Master Fee Schedule would need to be made and the change would need approval by City Council. Commissioner Guheen asked about the maintenance of the volleyball courts; what courts are expected to be by maintained the city, event producers, or recreation players. Strickfaden replied the courts around the Pier are maintained by the City. The City doesn’t provide the nets but repairs or replaces broken poles. Event producers do not maintain the courts. Those outside the Commercial Zone are maintained by regular users. Commissioner Guheen noted another discussion should be held around the fact that those who take care of the courts outside the Commercial Zone, claim ownership of those courts. Commissioner Guheen asked if all volleyball events use the Special Event Application. Strickfaden clarified that a special event consists of more than 200 people per City Code and those under are considered gatherings. Commissioner Guheen asked if there are times when tournaments are held with under 200 people in attendance. Strickfaden replied those under wouldn’t be brought to the Department’s attention. Commissioner Raymond asked when the concept of challenging courts was put into place. Strickfaden stated it is not City Code but has been a long time practice and common knowledge amongst the volleyball community. Commissioner Raymond asked whether or not a special event consisting of less than 200 people could still go through the special event approval process. Strickfaden confirmed they could especially if they are a commercial event. Commissioner Rosenfeld asked for a show of hands on how many think there should be more volleyball courts in Hermosa Beach. He agreed with the majority of the audience who raised their hands. He also suggested the density of special events be spread out by looking at available volleyball courts outside the Commercial Zone. Commissioner Rosenfeld asked Commission if a subcommittee should be formed. Commissioner Lange and Commissioner Raymond said yes. Commissioner Guheen had reservations. Addressing those reservations, Strickfaden clarified that if a Commission creates a subcommittee that includes stakeholders, such as people other than Commission members, the subcommittee is a Brown Act body. The subcommittee can reach out to people but if stakeholders acted as a subcommittee member, they would have to vote on items, which is subject to meeting notice requirements. Commissioner Rosenfeld added that Commission can form a subcommittee without stakeholders as members but still receive their input. Strickfaden noted the request would need to be an action item on the next agenda. Motion by Commissioner Raymond to add the volleyball subcommittee as an action item onto the next Parks, Recreation and Community Resources Advisory Commission Meeting Agenda. Commissioner Lange seconded the motion. All Ayes. Public Comment Bill Inman, Manhattan Beach resident, agreed more courts are the solution. The six courts north of the Pier being given up for recreational play only causes a loss in tournaments. Dennis Collins understands they are different groups with different needs. The organizations holding special events need to be ranked based on what they offer the community and limit the number of events based on those rankings. Bill Henshaw, Hermosa Beach resident, shared that everyone might have to give something up but in doing so, in an open and transparent manner, a conclusion could be reached. Jeff Smith, president of BVCA, disapproved of the short-term solution of giving up six courts for recreational play only. In submitting the application, the organization planned on all 16 courts and temporary courts. The previous year’s event used a total of 33 courts with no problems. The site map provided to Staff determines how many sign-ups to allow. Without the approval of the site-plan, it’s hard to plan for an event. The set-up for the sponsor tents and so forth is next to the courts that would have to be set-aside for recreation play only and that cannot be within their event footprint. There is a loss of revenue associated with eliminating courts from their tournament. Presley Forbes, Manhattan Beach resident, played in many volleyball tournaments in Hermosa Beach. Eliminating courts only eliminate sign-ups causing many to lose the opportunity to play. The two rows given up from the tournaments for recreational play could equal to a loss of 60 players, 30 teams. The sport is growing and the solution is to not take away but to add additional courts so it can continue to grow. Ray Dussault, Hermosa Beach resident, mentioned some of the volleyball community would like to be in the proximity of what is offered on the Pier. Adding more courts would be one of the best solutions but the volleyball community does appreciate the short term solution in place. Dave Fulton, Hermosa Beach resident, agreed the best solution would be more courts. Fulton along with 122 Hermosa Beach resident co-applicants submitted an application requesting the installation of 20 new volleyball courts at their own cost and labor. It has become clear courts are needed in the Commercial Zone and at least five to eight courts could be added there. Gino Grajeda, AAU Commissioner, stated many across the country come to Hermosa Beach for volleyball. AAU brings economic growth with tournaments. Additional courts serve as a solution for all. Suni Keeling, Hermosa Beach resident, stated the stakeholders want to focus on both sides of the issue; working together to come up with a solution that works for all and agreed both sides will have to do a little give and take. Veronica Sanchez, USAV employee, shared that USAV has noticed the growth of the sport in all Cities they work with. The additional courts are a solution. The six courts having to be eliminated from the event site-plan has made an impact on their events. Patrick Mejia, event producer of Volleyball Ventures, shared that his event will continue to work with the residents to accommodate both side’s needs. Toney Perez, Hermosa Beach resident, was one of the co-applicants mentioned by Fulton. The addition of the courts gives the best solution for both sides and should be thoroughly considered. Mark (Last Name Ineligible), Hermosa Beach resident, agreed that eliminating courts from the event is not the solution and more courts are needed. Daron Forbes, Manhattan Beach resident and active in the volleyball community, also agreed giving up the six courts will lose a lot of their players. Perhaps at a certain time of the event some courts could be given up so they are not used all day. Forbes also agreed additional courts are the best solution. Mary McDonald shared support for additional courts. Commissioner Rosenfeld closed public comment. Strickfaden said the question is; should the event producers be required to put up temporary courts, or save some of the wooden courts for recreational play or should they not have to provide courts for recreational play at all. Commissioner Rosenfeld said the recreational players don’t enjoy the temporary courts so there should be a split between temporary courts and wooden for both players. Strickfaden pointed out this would be hard to implement with all the different site-plans from tournaments. Commissioner Guheen asked if all are impacted by giving up the six courts for recreational players. Strickfaden said most do but it’s to be looked at on a case by case basis. Commissioner Guheen asked the timeline for when a decision on the additional courts will be given. Strickfaden replied by May (after the Council meeting). Commissioner Guheen noted that when a decision is made; the idea of leaving the 6 courts open for recreational play could be discussed again. Commissioner Raymond clarified the question is what short term actions could be in place relative to additional courts; should the even producer’s reserve the courts on the north for recreational play or add temporary courts to the south side. It would be best for the recreational players to take advantage of additional courts on the south side. Commissioner Guheen asked if each event producer could be contacted and asked the impact of giving up the six courts. Strickfaden replied three out of the six have shared they would prefer not to give up courts north of the pier. Commissioner Rosenfeld asked where the number of six courts came from. Strickfaden replied from meetings with the volleyball community. Commissioner Lange agreed with Commissioner Guheen that Staff discuss with event producers what can be done. Commissioner Guheen shared that the temporary courts are a gesture but not a solution if no one utilizes the courts. Motion by Commissioner Raymond directing Staff to implement a policy that requires event producers to install six additional courts on the south side of the Pier when a special event uses all the courts on the north side of the Pier within the Commercial Zone and to work with event producers to determine flexibility of saving courts on the north side of the pier for recreational play. Commissioner Guheen seconded the motion. All Ayes. Motion by Commissioner Raymond to adjourn the meeting. Commissioner Guheen seconded the motion. All Ayes. From: Chris Brown [mailto:chris@campsurf.com] Sent: Monday, April 13, 2015 2:44 PM To: Nanette Barragan; Hany Fangary; Michael DiVirgilio; Carolyn Petty; Tom Bakaly; Diane Strickfaden; Jani Lange; mlraytx@aol.com; Robert Rosenfeld Subject: Fwd: FW: Request to remove Item 2f from Consent Calendar of the 4/14/15 City Council Agenda I've been working with Dave Fulton on all of this. I would also like to pull the item from the consent calendar for Tuesday's meeting. I agree with all of Dave's recitation of facts listed below which have dragged us into our current dilemma. I also agree with all of his proposed solutions other than solution #5. If the problem is that we have too many permits, let's focus on THAT issue. All of these ridiculous restrictions on event producers don't help anyone and have negative impacts on almost all involved. If I came before council and argued that Hermosa shouldn't allow Little League at Clark Stadium because my friends and I like to play baseball on that particular diamond, I would be laughed out of the room. However this is precisely the argument this group of recreational players made which led to the overreaction by staff in a well-meaning, but misguided attempt to appease this small group of players. Please fix this at Tuesday night's meeting. Simply reinstate the policy that we have had in place for over 5 decades. Namely, recreational players may play at the Pier courts (both north and south) at any time that a permit is not in effect. This policy is time-tested and reasonable. If the community believes that there are too many permits being given out, that should be addressed head on-not with exotic, resource depleting experiments. Respectfully, Chris Brown, President, California Beach Volleyball Association. USA Volleyball, Member of the Nominating and Governance Committee. From: Dave Fulton [mailto:hermosavolley@aol.com] Sent: Monday, April 13, 2015 11:05 AM To: 'ptucker@hermosabch.org' Cc: 'nbarragan@hermosabch.org'; hfangary@hermosabch.org; mdivirgilio@hermosabch.org; cpetty@hermosabch.org; tbakaly@hermosabch.org; Diane Strickfaden (dstrickfaden@hermosabch.org); Kelly Orta (korta@hermosabch.org); Jessica Guheen (southparkmothers@gmail.com); jani.lange@gmail.com; mlraytx@aol.com; Robert.rosenfeld@variancemanagement.com; City Clerk (cityclerk@hermosabch.org); Ann Yang (anny@hermosabch.org) Subject: Request to remove Item 2f from Consent Calendar of the 4/14/15 City Council Agenda Mayor Tucker, I would like to request that item 2f on the City Council Agenda for 4/14/15 be removed from the Consent Calendar. This item is titled “ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 4, 2015” The minutes from the March 4th meeting contain discussion and action regarding the currently implemented policy that all beach volleyball tournament organizers be required to either set aside 6 courts in the commercial zone north of the pier, or erect 6 temporary courts for recreational players south of the pier. I believe that this proposed “short term solution” was inappropriately presented to the Advisory Commission in the Staff Report and that a subsequent inappropriately worded motion was passed directing staff to implement the policy I referenced above. Here is a summary of the (in my opinion) relevant Staff Reports, motions and actions: On page 3 of the February 10th City Council Meeting Staff Report (attached) under Proposed Short Term Options: “Staff can require tournament producers to provide additional temporary courts designated only for recreational use during their tournaments.” During the February 10th City Council Meeting a motion was made and passed which begins at time stamp 6:29:14 of the video: (http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3561_ ) “… additionally, that we direct the Parks and Commission (sic), along with Staff to provide recommendations along with proposed structure for the following aspects associated with our special events policy: the first three short term options and all long term options on page 3 of the staff report as well as addressing other policy questions…”… In the March 4th Study Session Staff Report the above proposed short term policy the Council asked for recommendations on was then modified when presented at the Parks and Recreation Study session to read: 2) Staff shall require tournament producers to provide additional courts designated only for recreation use during their tournaments. Please note the modification of “can require” to “shall require” between the two Staff Reports. In the Study Session Supplemental Memo (attached) from Diane Strickfaden added to the Agenda Wednesday, March 4th at 8:30AM: “One of the solutions recommended by staff and approved by Council was to have tournament producers maintain six temporary courts open during their tournaments on the South side of the Pier. After that Council meeting, members of the recreational volleyball community approached staff and indicated that they do not want to use temporary courts south of the Pier. Instead, they prefer to use wooden courts north of the Pier, and asked that the City maintain six of the northern courts open during tournaments. Staff implemented this program on a temporary basis until the Parks and Recreation Commission could meet and discuss this issue. The Memo quoted above states that the Council approved a motion that “tournament producers maintain six temporary courts open during their tournaments on the South side of the Pier”. This in conflict with the Council motion and the short term solution in the February 10th Staff report referenced in the motion. The implemented program of setting aside 6 courts on the north side is also in conflict with Council direction. The Parks and Recreation Advisory Commission then made a motion, contained within the minutes of the March 4th meeting which reads: “We direct Staff to implement a policy that directs tournament producers to install 6 temporary courts on the South side of the Pier during tournament play that uses the entire north side of the pier commercial zone from the pier to Noble Park and that Staff work with event producers to determine what flexibility they have available to accommodate setting aside courts on the north side of the pier.” Please note that the Commission did “direct Staff to implement” rather than “provide recommendations” to Council as instructed by Council in their motion. Also please note the lack of the number 6 in the second half of the motion which reads: “what flexibility they have available to accommodate setting aside courts on the north side of the pier”. My interpretation is that the Parks and Recreation Advisory Commission voted to “direct Staff” to implement a short term solution that was materially different than the short term solution on which Council voted to ask the Commission and Staff to “provide recommendations”. They may have passed this motion under the mistaken belief that Council had approved that solution. I believe the inconsistencies in the manner in which this policy was adopted warrant the minutes from the March 4th meeting being removed from the consent calendar and the policy being discussed and an alternative short term policy being adopted. There is a very pressing need for short term relief for recreational volleyball players for summer 2015 given the incredibly dense tournament schedule. Unfortunately given the calendar, the earliest that the Parks and Recreation Commission could now give recommendations to Council would be late June or early July. Although the Commission has done an incredible job working with stakeholders to find the best compromise and will continue to do so, given the calendar and tournament schedule, it is, in our opinion, entirely appropriate for the City Council to discuss and choose the best short term policies. Some alternative/modified short term policies, all of which would cost the city nothing, that the Council could discuss and implement include: 1) Adding 2 courts south of the pier in the commercial zone. This could easily be done while actually increasing lifeguard access and right-of-way (see attached map). 2) Adding 3-6 semi-permanent courts, perhaps only for summer 2015, south of 10th St., in the same location where tournament organizers are currently required to erect courts on a weekly basis. If there are going to be substandard, unusable courts there every Saturday and Sunday anyway, why not just put them up once and make them standard and useable? This would not cost the city anything and would provide vitally needed courts for the recreational players near the commercial zone (see attached map). 3) Adding 3-6 courts in the North Park area, either between the beach tennis courts and 16th St., or by moving the beach tennis courts closer to 15th St. and adding courts contiguous with the existing 16 courts (see attached map). 4) Setting an official policy that all courts in the city are to have nets at all times and are for the entire community to use. There is confusion on what the policy is, and providing clarity would allow the 6-8 courts between 2nd-4th Streets and north of 26th Street that sometimes don’t have nets to be used by the public all the time, and not just when people bring their own nets. The reason not everyone can bring their own net is that bringing a $300, very heavy, very sandy, net to the beach every time you play, when often it won’t be needed, is incredibly unwieldy and unrealistic for most players, especially those walking or riding a bike. Unfortunately although ensuring all courts have nets all the time does add some capacity to the overall system, it doesn’t add capacity in or near the commercial zone, so this would ideally be implemented in conjunction with one or more of the options above. 5) Modifying the current 6 court set aside north or add 6 temporary courts south policy to be a strict 3 courts north set aside policy. I feel this is the least desirable option because it only provides 3 recreational courts, and still requires tournaments to reduce their footprint by 3 courts, but as a last resort does acknowledge the need for recreational courts near the commercial zone, while scrapping the ineffective erect 6 temporary courts policy. This would also benefit from being implemented in combination with option 4 above. Thanks you in advance, Dave Fulton Hermosa Beach, CA 90254 PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF THE MARCH 4, 2015 SPECIAL MEETING The meeting was called to order by Commissioner Rosenfeld. Pledge of Allegiance Roll Call Present: Commissioners: Laura Raymond, Robert Rosenfeld, Jani Lange, Jessica Guheen Assistant to the City Manager, Diane Strickfaden Senior Recreation Supervisor, Kelly Orta Study Session Beach Volleyball Policy Discussion Issues to Consider: * Existing Municipal Code as it Pertains to Beach Volleyball * City Policies Regarding Beach Volleyball * Volleyball Tournaments * Recreational Use of Volleyball Courts Staff Report(s) Attachments: A. Volleyball Court Maps B. Volleyball Court Application C. Supplemental Letters Strickfaden presented the Staff Report. Commissioner Rosenfeld asked if the phrase ‘located at the Pier’ had a specific meaning. Strickfaden stated she is referring to the 23 wooden courts around the Pier. Orta added it’s from 11th to 14th Street and the area is considered the Commercial Zone. Commissioner Rosenfeld asked if there should be a recommendation that a certain number of courts always be free of reservation, dedicated for recreational use only. Strickfaden replied that might require a City Code amendment and would have to be run by the City Attorney. Commissioner Guheen had input based on her feedback from the volleyball community. This included looking at the permit fees and possibly reducing those fees during the off seasons. Strickfaden asked Commissioner Guheen if she was referring to special event fees or the Outdoor Fitness Permit fees. Commissioner Guheen replied the Outdoor Fitness Permit fees. Strickfaden noted the Outdoor Fitness Permit program was adopted by Commission in 2013. More research would need to be done before proposing the fee change, an amendment to the Master Fee Schedule would need to be made and the change would need approval by City Council. Commissioner Guheen asked about the maintenance of the volleyball courts; what courts are expected to be by maintained the city, event producers, or recreation players. Strickfaden replied the courts around the Pier are maintained by the City. The City doesn’t provide the nets but repairs or replaces broken poles. Event producers do not maintain the courts. Those outside the Commercial Zone are maintained by regular users. Commissioner Guheen noted another discussion should be held around the fact that those who take care of the courts outside the Commercial Zone, claim ownership of those courts. Commissioner Guheen asked if all volleyball events use the Special Event Application. Strickfaden clarified that a special event consists of more than 200 people per City Code and those under are considered gatherings. Commissioner Guheen asked if there are times when tournaments are held with under 200 people in attendance. Strickfaden replied those under wouldn’t be brought to the Department’s attention. Commissioner Raymond asked when the concept of challenging courts was put into place. Strickfaden stated it is not City Code but has been a long time practice and common knowledge amongst the volleyball community. Commissioner Raymond asked whether or not a special event consisting of less than 200 people could still go through the special event approval process. Strickfaden confirmed they could especially if they are a commercial event. Commissioner Rosenfeld asked for a show of hands on how many think there should be more volleyball courts in Hermosa Beach. He agreed with the majority of the audience who raised their hands. He also suggested the density of special events be spread out by looking at available volleyball courts outside the Commercial Zone. Commissioner Rosenfeld asked Commission if a subcommittee should be formed. Commissioner Lange and Commissioner Raymond said yes. Commissioner Guheen had reservations. Addressing those reservations, Strickfaden clarified that if a Commission creates a subcommittee that includes stakeholders, such as people other than Commission members, the subcommittee is a Brown Act body. The subcommittee can reach out to people but if stakeholders acted as a subcommittee member, they would have to vote on items, which is subject to meeting notice requirements. Commissioner Rosenfeld added that Commission can form a subcommittee without stakeholders as members but still receive their input. Strickfaden noted the request would need to be an action item on the next agenda. Motion by Commissioner Raymond to add the volleyball subcommittee as an action item onto the next Parks, Recreation and Community Resources Advisory Commission Meeting Agenda. Commissioner Lange seconded the motion. All Ayes. Public Comment Bill Inman, Manhattan Beach resident, agreed more courts are the solution. The six courts north of the Pier being given up for recreational play only causes a loss in tournaments. Dennis Collins understands they are different groups with different needs. The organizations holding special events need to be ranked based on what they offer the community and limit the number of events based on those rankings. Bill Henshaw, Hermosa Beach resident, shared that everyone might have to give something up but in doing so, in an open and transparent manner, a conclusion could be reached. Jeff Smith, president of BVCA, disapproved of the short-term solution of giving up six courts for recreational play only. In submitting the application, the organization planned on all 16 courts and temporary courts. The previous year’s event used a total of 33 courts with no problems. The site map provided to Staff determines how many sign-ups to allow. Without the approval of the site-plan, it’s hard to plan for an event. The set-up for the sponsor tents and so forth is next to the courts that would have to be set-aside for recreation play only and that cannot be within their event footprint. There is a loss of revenue associated with eliminating courts from their tournament. Presley Forbes, Manhattan Beach resident, played in many volleyball tournaments in Hermosa Beach. Eliminating courts only eliminate sign-ups causing many to lose the opportunity to play. The two rows given up from the tournaments for recreational play could equal to a loss of 60 players, 30 teams. The sport is growing and the solution is to not take away but to add additional courts so it can continue to grow. Ray Dussault, Hermosa Beach resident, mentioned some of the volleyball community would like to be in the proximity of what is offered on the Pier. Adding more courts would be one of the best solutions but the volleyball community does appreciate the short term solution in place. Dave Fulton, Hermosa Beach resident, agreed the best solution would be more courts. Fulton along with 122 Hermosa Beach resident co-applicants submitted an application requesting the installation of 20 new volleyball courts at their own cost and labor. It has become clear courts are needed in the Commercial Zone and at least five to eight courts could be added there. Gino Grajeda, AAU Commissioner, stated many across the country come to Hermosa Beach for volleyball. AAU brings economic growth with tournaments. Additional courts serve as a solution for all. Suni Keeling, Hermosa Beach resident, stated the stakeholders want to focus on both sides of the issue; working together to come up with a solution that works for all and agreed both sides will have to do a little give and take. Veronica Sanchez, USAV employee, shared that USAV has noticed the growth of the sport in all Cities they work with. The additional courts are a solution. The six courts having to be eliminated from the event site-plan has made an impact on their events. Patrick Mejia, event producer of Volleyball Ventures, shared that his event will continue to work with the residents to accommodate both side’s needs. Toney Perez, Hermosa Beach resident, was one of the co-applicants mentioned by Fulton. The addition of the courts gives the best solution for both sides and should be thoroughly considered. Mark (Last Name Ineligible), Hermosa Beach resident, agreed that eliminating courts from the event is not the solution and more courts are needed. Daron Forbes, Manhattan Beach resident and active in the volleyball community, also agreed giving up the six courts will lose a lot of their players. Perhaps at a certain time of the event some courts could be given up so they are not used all day. Forbes also agreed additional courts are the best solution. Mary McDonald shared support for additional courts. Commissioner Rosenfeld closed public comment. Strickfaden said the question is; should the event producers be required to put up temporary courts, or save some of the wooden courts for recreational play or should they not have to provide courts for recreational play at all. Commissioner Rosenfeld said the recreational players don’t enjoy the temporary courts so there should be a split between temporary courts and wooden for both players. Strickfaden pointed out this would be hard to implement with all the different site-plans from tournaments. Commissioner Guheen asked if all are impacted by giving up the six courts for recreational players. Strickfaden said most do but it’s to be looked at on a case by case basis. Commissioner Guheen asked the timeline for when a decision on the additional courts will be given. Strickfaden replied by May (after the Council meeting). Commissioner Guheen noted that when a decision is made; the idea of leaving the 6 courts open for recreational play could be discussed again. Commissioner Raymond clarified the question is what short term actions could be in place relative to additional courts; should the even producer’s reserve the courts on the north for recreational play or add temporary courts to the south side. It would be best for the recreational players to take advantage of additional courts on the south side. Commissioner Guheen asked if each event producer could be contacted and asked the impact of giving up the six courts. Strickfaden replied three out of the six have shared they would prefer not to give up courts north of the pier. Commissioner Rosenfeld asked where the number of six courts came from. Strickfaden replied from meetings with the volleyball community. Commissioner Lange agreed with Commissioner Guheen that Staff discuss with event producers what can be done. Commissioner Guheen shared that the temporary courts are a gesture but not a solution if no one utilizes the courts. Motion by Commissioner Raymond directing Staff to implement a policy that requires event producers to install six additional courts on the south side of the Pier when a special event uses all the courts on the north side of the Pier within the Commercial Zone and to work with event producers to determine flexibility of saving courts on the north side of the pier for recreational play. Commissioner Guheen seconded the motion. All Ayes. Motion by Commissioner Raymond to adjourn the meeting. Commissioner Guheen seconded the motion. All Ayes. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of February 10, 2015 RECOMMENDATION TO APPROVE THE 2015 SPECIAL EVENTS CALENDAR WITH SHORT TERM CHANGES TO VOLLEYBALL TOURNAMENTS; PROVIDE CLARITY REGARDING APPROVAL OF EVENTS OF LESS THAN 500 PEOPLE AND; PROVIDE DIRECTION TO STAFF ABOUT WHETHER TO BRING FORTH A MUNICIPAL CODE AMENDMENT REGARDING APPROVAL OF EVENTS AT A FUTURE CITY COUNCIL MEETING (Continued from meeting of January 27, 2015) (Assistant to the City Manager Diane Strickfaden) Recommended Action: Staff and the Parks and Recreation Commission recommend that the City Council: 1.Approve the 2015 special events calendar and direct staff to implement the short term solutions for volleyball tournaments that are listed in the table on page 3 of this report; 2.Clarify if the Parks and Recreation Commission should continue with the 2013 special events review policy or begin to review all events, including those with less than 500 attendees; and 3.Provide direction to staff about whether to bring forth an amendment to the Municipal Code regarding approval of events at a future meeting. Background: As you know,Hermosa Beach receives numerous special event applications each year.In 2013, staff worked with the Parks and Recreation Commission to revamp how special events were being permitted in order to increase efficiency and streamline the permit process,while continuing to provide a high level of service.After extensive public discussion at four Commission meetings,and with the Parks and Recreation Commission’s approval,the Community Resources Department changed the special event review and approval policy as follows: ·Event applications are now accepted biannually on a six (6)month cycle.(Previously they were accepted once a year for an entire year in advance.) ·Small events (less than 500 people)are reviewed and issued permits at the department/staff level. ·Larger events (more than 500 people)are reviewed in public at a Commission meeting prior to being issued a permit. ·Stricter enforcement of existing rules regarding non-profit status,fee payments and general oversight commenced. Attached is a copy of the Parks and Recreation agenda report detailing the 2013 special event File #:ID#2015-0152,Version:1 Hermosa Beach Printed on 4/9/2015Page 1 of 5 powered by Legistar™ File #:ID#2015-0152,Version:1 Attached is a copy of the Parks and Recreation agenda report detailing the 2013 special event approval policy. Analysis: Special Events Approval In 2014-15,the City Council held two study sessions to clarify special event policy and this new event approval method.At the January 13,2015 session,a majority of Council directed that staff and the Parks and Recreation Commission continue to manage event approvals using the existing system, and bringing new, problematic or unusual events to the Council for review. Hermosa Beach Municipal Code Section 12.28.010 leaves the implementation of special event permitting to the Community Resources Director,and states that “the Community Resources Director may issue a special events permit upon finding that the special event ....is included in the annual special event calendar approved by the City Council.” Parks and Recreation Commission Review The Parks and Recreation Commission held a public hearing regarding the proposed events on December 2,2014.With that in mind,the 2015 special events calendar is hereby attached for Council review and approval.The calendar includes over 70 events with about half being small to medium sized volleyball tournaments.Please note that some event applications were received after the deadline and were not reviewed by the Parks and Recreation Commission at their December meeting.These events (estimated at over 500 attendees)were reviewed at the February 3,2015 meeting instead and include: ·Keep Hermosa Hermosa Volleyball Tournament (March 1) ·Surf Fest (April 4) ·Hope Chapel Easter Egg Hunt (April 4) ·Hermosa Beach 5000 (April 18) ·Leadership Hermosa Fit Fest (TBD) ·JVA/BVCA National Beach Championship (July 6-9) ·USAV HP Championships (July 13-19) ·NVL RIZE/Hermosa Beach Championships (August 12-16) ·Snow Fest (December 6) Volleyball Tournaments After the December 2,2014 Parks and Recreation Commission meeting,where the tentative 2015 event calendar was approved,staff was approached by a group of recreational volleyball players requesting more volleyball court space in the commercial zone for recreational use,vs.tournament Hermosa Beach Printed on 4/9/2015Page 2 of 5 powered by Legistar™ File #:ID#2015-0152,Version:1 requesting more volleyball court space in the commercial zone for recreational use,vs.tournament use.Specifically,they cited concerns that too many courts are used on weekends during the summer in the commercial zone (between 11th and 14th Street)so that recreational players have nowhere to play. As the City had already held a public hearing on the 2015 events,staff met January 6th and February 3rd with the stakeholders and discussed options on how to address this issue in both the short term and long term. Working together with staff, the group has agreed upon various alternatives including: Short Term Options Long Term Options With the exception of 3 events, staff will not schedule volleyball tournaments on the south of the Pier in 2015. This leaves 30% of the total pier courts available for recreational use. The Parks and Recreation Commission will study volleyball court usage and come up with a plan to address it prior to special event approvals for 2016. Staff can require tournament producers to provide additional temporary courts designated only for recreational use during their tournaments. A policy could be created limiting tournament producers to a maximum number of annual tournaments. Stakeholders have submitted an application for additional courts across the beach to be heard by the Parks and Recreation Commission in April 2015. Players may bring their own temporary courts to set up and tear down on a daily basis. Another solution would be for Council to not approve volleyball tournaments that are new for 2015. New events proposed in this year’s calendar include: ·Volleyball Ventures Tournaments (1/17, 2/14, 3/28, 5/2, 6/6, 9/12,10/31,11/21) ·USAV Jr. Beach Tour Winter Series (Feb 28, March 21) ·Keep Hermosa Hermosa Volleyball Tournament (March 1) ·Mira Costa Girls Beach Volleyball Tournament (March 7) ·USAV Junior Beach Tour Open (May 10, June 13) ·Junior Volleyball Association (JVA) hosting the BVCA National Beach Championship (7/6-7/9) Not approving these new volleyball events would free up 18 days of volleyball courts on the north side of the pier where there are 16 courts. Hard Copies of Event Applications Hermosa Beach Printed on 4/9/2015Page 3 of 5 powered by Legistar™ File #:ID#2015-0152,Version:1 As is past practice, the City Council was provided a binder on January 27th that includes printed event descriptions alongside each event application. However, in accordance with Council direction on January 13, 2015 staff will not be providing this level of detail in the future. Event applications are available on the City’s website under the Department of Community Resources tab at <http://www.hermosabch.org/index.aspx?page=768> Municipal Code Review In 2003,the City modified the Municipal Code to outline the City’s special events permit process. Discretion regarding the issuance of event permits was delegated to the Department of Community Resources,with the City Council approving an annual calendar of events.At that time,the City hosted less than ten events per year. Since then,the special events program has grown significantly.The City often receives close to 100 special event applications in a given year.Due to a changing environment,staff recommends that this section of the Municipal Code be amended. The City is earning a reputation as being flexible and nimble enough to attract high quality event producers such as AEG (who brought the Kings Parade and World Cup Viewing Parties on short notice last year).Also,some event applications are received on a shortened timeframe and the City desires to maintain flexibility to make decisions about such events in order to maximize customer service and to conserve City resources.However,quick approval of such events is not in conformance with the Code’s requirements.The Code requires Council approval of the calendar yet sometimes there is no Council meeting scheduled between a request to hold an event and the desired event date,and thus no opportunity to present an updated calendar to the Council. According to the Code,if an event is not on the Council approved calendar,it technically should not be approved. For example,the City received an application to host a small local volleyball tournament on the north of the Pier for January 17,2015.As the event was less than 500 people,staff approved it according to policy.Yet the calendar for 2015 had not yet been approved by the City Council.Therefore,this approval did not conform with the Code.Therefore,staff will not approve any additional events that are not on the adopted calendar until the code is amended.Council should provide direction as to whether staff should return with an amendment to the Municipal Code. Fiscal Implications: None Attachments: 2015 Event Calendar and Descriptions HBMC Section 12.28.010 - Special Events Permits Parks and Recreation Commission 2013 Agenda Report Outlining Policy Changes Hermosa Beach Printed on 4/9/2015Page 4 of 5 powered by Legistar™ File #:ID#2015-0152,Version:1 Respectfully Submitted by: Diane Strickfaden, Assistant to the City Manager Concur: Tom Bakaly, City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 5 of 5 powered by Legistar™ DATE: March 2, 2015 TO: Chair and Members of the Parks and Recreation Commission FROM: Diane Strickfaden, Assistant to the City Manager SUBJECT: SUPPLEMENTAL INFORMATION REGARDING VOLLEYBALL TOURNAMENTS AND MAINTENANCE OF COURTS FOR RECREATIONAL USE One of the issues before you this evening will include a discussion regarding short term solutions designed to mitigate the desire of recreational volleyball players to have courts maintained open for their use during scheduled volleyball tournaments. At the City Council meeting of January 13, 2015, the Council directed that staff implement three alternatives/short term solutions to the lack of court space available for recreational users in 2015. Those solutions are as follows: 1. With the exception of 3 events, staff will not schedule volleyball tournaments south of the Pier in 2015. This leaves 30% of the total courts in the commercial zone available for recreational use. 2. Staff shall require tournament producers to provide additional courts designated only for recreation use during their tournaments. 3. Stakeholders have submitted an application for additional courts across the beach to be heard by the Parks and Recreation Commission in April 2015. NOTE: There are 16 permanent City-owned volleyball courts on the north of the Pier, and 7 on the south of the Pier, totaling 23 City courts in the commercial zone. In accordance with the Municipal Code, City policy is to only hold special events in the commercial zone in order to avoid impacts to residential areas. There are 71 courts total across the beach. Currently, all but three volleyball tournaments on the 2015 events calendar are scheduled for north of the Pier only. Courts south of the pier are reserved for the City’s contract class program and general public use (equaling roughly 30% of these commercial courts reserved for public use). In addition, all other courts up and down the beach, while not operated by the City, are also set aside for public use. One of the solutions recommended by staff and approved by Council was to have tournament producers maintain six temporary courts open during their tournaments on the South side of the Pier. After that Council meeting, members of the recreational volleyball community approached staff and indicated that they do not want to use temporary courts south of the Pier. Instead, they prefer to use wooden courts north of the Pier, and asked that the City maintain six of the northern courts open during tournaments. Staff implemented this program on a temporary basis until the Parks and Recreation Commission could meet and discuss this issue. In the meantime, staff has received several letters of supplemental correspondence regarding this issue. Also, please see below an email received from an event producer describing some of the issues from the perspective of the producer. CIT Y O F H E R M O S A B E A C H M E M O R A N D U M We just released all our registration information and promotional video for our [event]. Last year I met with the life guards& beach tennis and we were able to fit in 38-40 courts into the designated area without going past the park and following the Life Guards guidance. On our permit application for 2015 that I turned in, we showed in the site map the same set up as the year before (2014), as we were directed. I am hearing from USA Volleyball that they are losing 6 courts North side of the pier that are designated to the locals. Question: Is our [event] going to have to follow that procedure if our event is on a Tuesday/Wednesday/Thursday? I am really concerned because, we have beach clubs coming in and spending $5,000 on renting houses and hotels for the week, and we need to be able to accommodate with the same number of courts as last year. I don't mind setting up courts for the locals on the South side of the pier, if that is a possibility. Our event is extremely sensitive to changes and losing 6 courts is a huge deal and especially after releasing all our info to our members. If I may explain the difference, typically at most junior volleyball tournaments are driven by individual registration by one parent. No problem for a local kid not to get into the tournament at a CBVA or local USA event. In our [event], a beach club might be traveling as far as Canada, New Zealand, Texas, or Florida and each of those beach club businesses might bring their top 12- 20 teams to play in our tournament and if we lose courts then we will have to cut back on the registration. It’s a big deal if the beach club has put down money on a deposit on a house, airline ticket etc. to play in our event and I tell them we had cut back courts and you can only bring half your teams after they already registered and started to fund their trip. I know this is still Feb, but one of our beach clubs just rented a house in HB and put down 3k deposit on a house to rent. I am very concerned and would like to get this cleared up on the number of courts the [event] is able to use and set up North side of the pier. I do not want to get sued, for allowing teams to register and them losing money because there are these changes and cutbacks by HB and we don't find out about them until last min. Please advise, so we can figure this out. Thank you. From: Jim O'Neil [mailto:jimoneil8@yahoo.com] Sent: Tuesday, April 14, 2015 10:24 AM To: Peter Tucker; Nanette Barragan; Carolyn Petty; Hany Fangary; Michael DiVirgilio; City Clerk Subject: item 2f on the City Council Agenda for 4/14/15 Hello, my name is Jim O'Neil and I own a condo off of Ardmore in Hermosa and would like you to please add more permanent volleyball courts. The cost is minimal and the enjoyment the community gets out of the courts is significant. I believe there is plenty of beach room to add more courts and it will only enhance the local character of Hermosa. I have heard that some residents that live on the strand have voiced their opinion against more courts, which I think is unfortunate. While I respect their opinion I don't think they have the right to control what is on the public beach that we all use. Some objections were that there was noise from the people at the courts. There is some noise from every activity. There is noise from people walking and riding their bikes on the strand. Yet no one would consider removing the strand because of noise or the fact that some people walking on the strand are disrespectful. There is noise when people are at the beach regardless of what they are doing. Additionally, the volleyball courts do not add any noise at night because no can use them in the dark. The people that have moved into strand houses knew that they were buying a house in front of a public beach. The beach is public and not and extension of their yards. They do not own the beach in front of their house and should not get to determine what the public uses that beach for. Most beach volleyball players live in this community and are very respectful of the beach and others. I play volleyball and use the courts and I will often see volleyball players picking up trash that is blown around the beach. We care about our beaches and oceans and want to see them preserved. If there are some volleyball players that are disrespectful in any way it is by far the exception to the rule. I can assure you that the percentage of the general public that use the beach or walk on the strand, that is disrespectful, is far higher than the percent of volleyball players. Please consider adding more permanent courts and help us keep Hermosa Beach a local community and public friendly town opposed to a few very wealthy strand homeowners controlling the activities on the beach. Regards Jim O'Neil From: Harry Cartwright [mailto:harrycartwright@hotmail.com] Sent: Tuesday, April 14, 2015 10:35 AM To: City Clerk; Peter Tucker; Nanette Barragan; Carolyn Petty; Hany Fangary; Michael DiVirgilio Cc: Daron Forbes; Dave Fulton Subject: Item 2f on the City Council Agenda for 4/14/15 To Hermosa Beach City: This is a letter stating my support for the addition of new courts in Hermosa Beach. My name is Harry Cartwright and I am a recreational player that will play on any open courts available. I have been playing in Hermosa Beach for many years. It is very evident that new courts are needed. Volleyball has been part of Hermosa culture for many years and is very healthy physically and promotes positive growth in the community. Without a doubt additional new courts would be a great asset to our volleyball community. Harry Cartwright Recreational Player and Southbay resident Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0299 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 SUBJECT: FINAL MAP NO. 72189 (C.U.P. CON NO. 13-15, PDP NO. 13-16) LOCATION: 504 25TH STREET APPLICANT(S): HB VALLEY LLC REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Senior Planner Pamela Townsend) Recommended Action: Staff recommends approval of Final Parcel Map No.72189 which is consistent with the approved Vesting Tentative Parcel Map,and recommends the City Clerk be directed to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a 2-unit residential condominium project and Vesting Tentative Parcel Map No.72189 at their November 19,2013 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0299 applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...” pursuant to Section 66458(a) of the Subdivision Map Act. Analysis: The staff has reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. Respectfully Submitted by:Pamela Townsend, Senior Planner Concur:Ken Robertson, Community Development Director Approved:Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72189, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 504 25TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on November 19, 2013, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of HB Valley LLC (the “Applicant” hereinafter) for approval of Tentative Parcel Map No. 72189 and, upon conclusion of said public hearing on November 19, 2013 the Planning Commission adopted its Resolution No. 13-34 approving Tentative Parcel Map No. 72189. WHEREAS, on March 10, 2015, the Applicant filed an application for approval of Final Parcel Map No. 72189 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 72189 and determined that the map is technically correct, conforms to the approved Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 72189 as presented. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 3. The City Clerk is hereby directed to: a.Certify to the adoption of this Resolution; and b.Transmit a certified copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 14th day of April, 2015. ________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________________________________________ City Clerk City Attorney f;b95\cd\final map\504-506 25th Street resolution Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0300 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 SUBJECT: FINAL MAP NO. 72574 (C.U.P. CON NO. 13-16, PDP NO. 13-18) LOCATION: 512 25TH STREET APPLICANT(S): HB VALLEY LLC REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Senior Planner Pamela Townsend) Recommended Action: Staff recommends approval of Final Parcel Map No.72574 which is consistent with the approved Vesting Tentative Parcel Map,and recommends the City Clerk be directed to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a 2-unit residential condominium project and Vesting Tentative Parcel Map No.72574 at their November 19,2013 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0300 applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...” pursuant to Section 66458(a) of the Subdivision Map Act. Analysis: The staff has reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. Respectfully Submitted by:Pamela Townsend, Senior Planner Concur:Ken Robertson, Community Development Director Approved:Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72574, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 512 25TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on November 19, 2013, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of HB Valley LLC (the “Applicant” hereinafter) for approval of Tentative Parcel Map No. 72574 and, upon conclusion of said public hearing on November 19, 2013 the Planning Commission adopted its Resolution No. 13-35 approving Tentative Parcel Map No. 72574. WHEREAS, on March 10, 2015, the Applicant filed an application for approval of Final Parcel Map No. 72574 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 72574 and determined that the map is technically correct, conforms to the approved Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 72574 as presented. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 3. The City Clerk is hereby directed to: a.Certify to the adoption of this Resolution; and b.Transmit a certified copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 14th day of April, 2015. ________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________________________________________ City Clerk City Attorney f;b95\cd\final map\512 25th Street resolution Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0296 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO INCREASE THE VALUE OF THE PROFESSIONAL SERVICES AGREEMENT WITH PENCO ENGINEERING INC. FOR ADDITIONAL SEWER FEE SERVICES (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: 1.Approve First Amendment to Penco to increase the value of the Professional Services Agreement for additional services per the revised Scope of Services, enclosed as Attachment No. 1. 2.Authorize the Mayor to execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney; and 3.Authorize the Director of Public Works to make changes to the agreement within the project budget. Background: The City’s Strategic Plan (adopted in 2013 and reaffirmed in 2014) includes a Sewer Replacement Program and Funding Mechanism as a High Priority Item on the Policy Agenda. In June 2014, the City Council hosted a Study Session to discuss a potential sewer annexation with Los Angeles County, and gave direction instead to continue to own and operate the City’s sewer system. In light of this decision, the Council held a second Study Session in September 2014 to discuss the funding mechanism for operation and maintenance as well as necessary improvements to the City’s sewer system. Council discussed various types of sewer service charge formulas as well as future storm water system funding issues. Penco performed the previous studies regarding the potential annexation with Los Angeles County as well as presenting the discussion on the various types of service charge formulas available. On December 9, 2014, City Council awarded a Professional Services Agreement to Penco for an amount not to exceed $20,000. The purpose of this contract was to prepare a sewer service charge Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0296 report to be presented for City Council approval. Analysis: Now with the preparation of the sewer service charge report nearing completion, staff is planning for the next phase of the project. Part of the next phase will include preparing a written notice of a public hearing, field verification of a number of water meters, counting and confirming public protest counts, and levying approved sewer charges with the County of Los Angeles. Based on Penco’s qualifications, knowledge of the City, and a history of working successfully with City personnel, staff recommends Council increase the value of the Professional Services Agreement with Penco in the amount of $21,750 to assist staff with the aforementioned services. Therefore, staff recommends approval of an Amendment to the Agreement for services not to exceed $41,750. The revised scope of work is enclosed as Attachment No. 1. It is important to note that staff and the consultant will not move forward with the proposed extra services until the completed sewer service charge report is presented to Council for consideration, and after staff receives direction. Fiscal Implications: Funding for these services is available and budgeted within the currently adopted sewer/storm drain professional services budget. Attachments: 1.Scope of Services for First Amendment 2.Draft First Amendment between the City and Penco Respectfully Submitted by: Andrew Brozyna, P.E., Public Works Director/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Noted for Legal Review:Michael Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ Irvine | Corona | San Diego 16842 Von Karman Ave., Ste. 150, Irvine, CA 92606 | T (949) 753-8111 | F (949) 753-0775 www.pencoeng.com | 1 November 6, 2014 CITY OF HERMOSA BEACH SCOPE OF SERVICES Task 1 – Sewer Service Charge Report A Sewer Service Charge Report will be prepared for City Council approval. The authority for the sewer charge will be the California Health and Safety Code Section 5471 and California Government Code Section 54344. The sewer charge will be per the September 23, 2014 City Council Presentation using the West Hollywood formula for all uses and then reapportioning Commercial and Industrial use based upon water usage. Rates will be prepared for just Operation and Maintenance costs and additives will be shown for one or two bond measures for Capital Improvements. Task 2 – Review of the September 23, 2014 City Council Workshop Jeff Cooper and Diane Strickfaden will review the September 23, 2014 City Council Workshop video. A list of requested City Council member items to be addressed will be prepared. Task 3 – Meetings PENCO will attend four (4) meetings with staff and three (3) City Council meetings (proposed schedule- second meeting in March, first meeting in April and first meeting in June). Not included in the Scope of Services at this time 1. All noticing required by Prop 218. 2. Filing of the fee roll to the County Assessor for placement on the tax rolls. Data needed and provided by the City 1. The latest County of Los Angeles Assessor’s roll for the City of Hermosa Beach. 2. Water Consumption values for all of 2014 for all of the Commercial and Industrial properties in Hermosa Beach from the California Water Service Company. Additional Services provided the City 1. Financial Advisor for bond debt service payment determination. 2. Legal Counsel to provide the form of the Sewer Charge Report and guidance regarding any exempt parcels. Attachment 1 April 3, 2015 AMENDMENT 1 SCOPE OF SERVICES Task 1 Levy the approved sewer charge with the County of Los Angeles. This will enable the sewer charge to be placed on the property tax roll. Task 2 Count and confirm the public hearing protest count. This will include determining that the protest was done properly and then count each protest. Determine the percent protest and report results. Task 3 Assist the City with the written notice of the public hearing. The City will take the lead and be responsible for the written notice. PENCO will review and make suggestions on the notice. Task 4 Field review and determine approximately 350 commercial water meters to match the Los Angeles County Assessor’s roll. Task 5 Contingency for needed assistance during the sewer charge formation process. Data needed and provided by the City 1. The latest County of Los Angeles Assessor’s roll for the City of Hermosa Beach. 2. Water Consumption values for all of 2014 for all of the Commercial properties in Hermosa Beach from the California Water Service Company. Additional Services provided the City 1. Financial Advisor for bond debt service payment determination. 2. Legal Counsel to provide the form of the Sewer Charge Report and guidance regarding any exempt parcels. Attachment 1 Irvine | Corona | San Diego 16842 Von Karman Ave., Ste. 150, Irvine, CA 92606 | T (949) 753-8111 | F (949) 753-0775 www.pencoeng.com | 2 COMPENSATION FOR SCOPE OF SERVICES PENCO Engineering, Inc. will provide our services on a time and material basis not to exceed $20,000.00 inclusive of reimbursable expenses. Rates are as follows: Personnel Hourly Rate Project Director / Vice President $195.00 Project Manager $150.00 Engineering Technician $90.00 Project Assistant $65.00 All reimbursable costs shall be paid at cost plus 15%. Attachment 1 AMENDMENT 1 COMPENSATION FOR SCOPE OF SERVICES PENCO Engineering, Inc. will provide our services on a time and material basis not to exceed $21,750.00 inclusive of reimbursable expenses. Rates are as follows: Personnel Hourly Rate Project Director / Vice President $195.00 Project Manager $150.00 Engineering Technician $90.00 Project Assistant $65.00 All reimbursable costs shall be paid at cost plus 15%. Task 1 T&M $7,500.00 Task 2 T&M $2,500.00 Task 3 T&M $1,000.00 Task 4 T&M $8,750.00 Task 5 T&M $2,000.00 Total compensation for the Scope of Services plus Amendment 1 is $41,750.00. Attachment 1 Attachment 2 FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES SEWER FEE STUDY This First Amendment to Agreement for Professional Services (Sewer Fee Study) (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Penco Engineering, Inc., a California corporation (“Consultant”) as of April 14, 2015. RECITALS A.City and Consultant are parties to that Agreement for Professional Services (Sewer Fee Study) dated December 9, 2014 (the “Agreement”) by which City engaged Consultant to prepare a sewer fee study and service charge report. B.City and Contractor now desire to amend the Agreement in order to expand the scope of services and increase the compensation by a commensurate amount. NOW, THEREFORE,in consideration of the foregoing, the Agreement is amended as follows: 1.Section 1 (c) of the Agreement is amended to read as follows: As additional consideration, City agrees to pay Consultant an amount not to exceed $41,750.00 for Consultant’s services, unless otherwise specified by written amendment to this Agreement. 2. Exhibit A is amended by adding additional services as shown in the attached Exhibit A, which shall replace the Exhibit A attached to the Agreement in its entirety. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT MAYOR: ____________________________________ _______________________________ Mayor, City of Hermosa Beach PENCO Engineering, Inc. ATTEST:APPROVED AS TO FORM: ____________________________________ ____________________________________ Elaine Doerfling, City Clerk City Attorney Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0298 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CIP 14-163 PROTECTIVE BOLLARDS/DELINEATORS ALONG THE STRAND APPROVE INSTALLATION (Project Manager Mondher Saïed) Recommended Action: It is recommended that the City Council approve the installation of collapsible traffic bollards/delineators at or near various entrances to The Strand as recommended by the Public Works Commission (Commission). Background: The portion of The Strand that passes through Hermosa Beach intersects with close to thirty Hermosa Beach streets.Except for a few entrances that have obstacles to deter vehicles from entering and driving on The Strand,many of the streets are open and can allow traffic to enter this highly used pedestrian and bicycle pathway. The Police Department as well as some residents have witnessed a few errant vehicles,mostly not from the area, venturing onto The Strand most often by mistake. Some 35 years ago,steel post bollards were installed at pathways leading to The Strand.Over the years,these bollards have been damaged and removed but were never replaced.The City Council has budgeted for installation of bollards/delineators at point of entries to The Strand as part of the current year’s Capital Improvement Program.This solution aimed to alert and deter unauthorized vehicles from driving on The Strand and to enhance user safety.Both bollards and delineators are acceptable, and serve the same purpose, in this application. Staff researched the subject and presented to the Public Works Commission on January 21,2015,a proposal to install collapsible bollards/delineators at almost every entrance to The Strand.Collapsible bollards/delineators are designed to absorb repeated low speed impacts.They collapse when driven over allowing authorized vehicles access where needed.Both Police and Fire concurred with using collapsible bollards/delineators. After careful review and discussion,the Commission directed staff to bring the item back to the March 18, 2015 meeting with more research and recommendations in the following areas: 1.Statistics:Statistics that show the frequency and extent of the problem of vehicles driving onto The Strand. 2.Police and Fire Input:Review the various types of bollards/delineators with Police and Fire Hermosa Beach Printed on 4/9/2015Page 1 of 7 powered by Legistar™ File #:REPORT 15-0298 2.Police and Fire Input:Review the various types of bollards/delineators with Police and Fire again.Also determine which entry points are most often used by emergency personnel and/or favored when responding to an emergency on The Strand or beyond. 3.Location of Bollards/Delineators and Possible Reduction:Staff was requested to review all entry points again to determine if the original number of bollards/delineators proposed could be reduced. 4.Bollard/Delineator Options:Staff was requested to research additional choices that are not only functional but more aesthetically pleasing from which the Commission could choose and make a recommendation to the City Council. A notice was mailed to residents living within 300 feet proximity of the location of the proposed bollards/delineators (see Attachment 1 &2)inviting them to both the January and March Public Works Commission Meetings. Analysis: After careful review and consideration of the Commission’s requests,staff provided the Commission with the following responses at the March 18, Public Works Commission meeting. 1.Statistics: The Police Department provided the following statistics regarding recorded calls for service about vehicles on The Strand: •In 2013,(3)vehicles were called in for driving on The Strand and (2)vehicles were called in for being stuck in the sand (which assumes the vehicles drove over The Strand to get there). •In 2014,(10)vehicles were called in for driving on the strand and (4)vehicles were called in for being stuck in the sand. During the March Public Works Commission,Police testified that the statistics provided above are an underestimate of the actual number of vehicles reported driving on The Strand.Police testified that such occurrences could happen as often as once or twice a night every weekend.Typically these occurrences are reported as general disturbance calls rather than specific service calls related to vehicles on The Strand, and as a result do not make it into the statistics. 2.Police and Fire Input: Both Police and the Fire Department confirmed their support for installing the collapsible type of bollards that were initially proposed at the Public Works Commission in January 2015.This type of bollard will allow emergency personnel to drive over them and minimize delays in providing immediate rescue.The Fire Department stated that any form of bollard/delineator that requires emergency response staff to physically move the obstacle first would cause too much delay in an emergency response and rescue. Police and Fire staff commented that that all entrances onto The Strand can potentially be used during a time of emergency.Therefore,ease of accessibility must be considered and made available as much as possible at every entry point. Hermosa Beach Printed on 4/9/2015Page 2 of 7 powered by Legistar™ File #:REPORT 15-0298 3.Locations of Bollards/Delineators and Possible Reduction: Staff reduced the number of locations from twenty (20)as presented in the January Public Works Commission meeting to fourteen (14)for the March Public Works Commission meeting (see Attachment -3).The six (7)locations that have been eliminated appeared less likely to be accessible by vehicular traffic. These findings are in concurrence with the Police Department. 4.Bollard/Delineator Options: Staff looked at several alternatives within the range of collapsible,bendable,and removable bollards/delineators. Alternative A- The 3" x 36" Collapsible Delineators are polymer based and will collapse when an authorized vehicle slowly drives over them (please see attached Photo - A). They are even designed to absorb repeated low speed impacts. Unit Cost: $50 Photo - A Alternative B- The 5" x 41" Collapsible Bollards are polymer based and will collapse when an authorized vehicle slowly drives over them (see attached Photos - B1 & B2). They are also designed to absorb repeated low speed impacts. These were installed recently in Venice Beach. Unit Cost: $200. Photo - B1 Photo - B2 - Installed in Venice Beach Alternative C: This 4" x 42" Bendable Bollard labeled as “The Challenger” is made of polymer based Hermosa Beach Printed on 4/9/2015Page 3 of 7 powered by Legistar™ File #:REPORT 15-0298 material which provides flexibility and rigidity and are flexed on impact and return to shape after (see attached Photos -C1, C2 & C3). “The Challenger” comes in 7 colors (such as Red, Moss Green, Bright Green, Brown/Red, Brown, Gray and Black,). Unit Cost: $260. Photo - C1 Photo - C2 Photo - C3 None Viable Alternatives: Additionally, the following alternatives were considered at first, but not pursued because of the requirements from Fire and Police Departments to avoid products that must first be removed, or manipulated in some way, prior to driving past an entry point. ·Removable Bollards - Although more aesthetic, the product requires the use of a T-bar for installation and removal. (Unit Cost: $155). ·Manually Retractable Bollards - as were initially used on Pier Plaza before installing the permanent protective bollards in 2013 (Unit Cost: $200). Hermosa Beach Printed on 4/9/2015Page 4 of 7 powered by Legistar™ File #:REPORT 15-0298 ·Semi-Automatic Retractable Bollards (Unit Cost: $400). ·Hydraulic Retractable Bollards (Unit Cost: $6,000). Conclusion Because of consideration to limit the time of response and rescue needed by the Fire and Police Departments, staff recommends installation of a collapsible alternative. Staff recommends using the collapsible traffic bollard displayed in Alternative - B as the best option for The Strand since this type is wider and more durable than the other proposed alternatives. This product will withstand repeated impact yet retain its shape and functionality, as opposed to other alternatives. In addition, this option has been applied in similar fashion at other beach communities, such as Venice Beach, CA. Hermosa Beach Printed on 4/9/2015Page 5 of 7 powered by Legistar™ File #:REPORT 15-0298 The proposed bollards are to be installed at the following intersections (see Attachment 3): Location Quantity Lyndon Street & Hermosa Ave 1 1st Street & Beach Drive 1 2nd Street & The Strand 1 10th Street & The Strand 2 11th Street & The Strand.2 13th Street & The Strand.2 14th Street & The Strand 2 15th Street & The Strand 1 22nd Street & Beach Drive 1 23rd Street & The Strand 1 24th Street & Hermosa Ave 1 25th Street & Hermosa Ave 1 *35th Street & Hermosa Ave (at entrance of bike path)2 *The bollards at this location are meant to be installed at the entrance to the pedestrian walkway. Initially,staff proposed to install bollards at the intersection of Longfellow and Hermosa Avenue along the bike path.After careful review,the City Traffic Engineer advised against this since there is potential of a cyclist or pedestrian inadvertently colliding into them.This reduces the number of bollard locations from fourteen (14) to thirteen (13). In addition to the bollards,staff recommends installing one (1)“DO NOT ENTER”sign (MUTCD R5- 1) (see Attachment 4) at each of the following locations: •Lyndon Street and Hermosa Ave; •1st Street & Beach Drive •22nd Street & Beach Drive •23rd Street & The Strand •25th Street & Hermosa Ave •Longfellow Ave & Hermosa Ave The Public Works Commission concurred with these recommendations. The product selected as displayed in Alternative-B comes in white with two 4-inch bands that can be chosen from the following colors: Red, Green, Blue, Yellow, Brown or Silver. The Commission selected Public Works Commissioner Andrea Giancoli to work with staff in choosing a color pattern for the reflective bands of the bollards (see Attachment 5). The recommended color for Alternative B is White with 2 “Blue” reflective bands. With a price of $260 for each delineator and the price of $60 for each sign &post,the total cost of this project will be limited to a material cost of about $5,500.Installation of these bollards and signs will require approximately two weeks of work.Public Works Maintenance staff will perform the Hermosa Beach Printed on 4/9/2015Page 6 of 7 powered by Legistar™ File #:REPORT 15-0298 will require approximately two weeks of work.Public Works Maintenance staff will perform the installation work. Fiscal Implications: The City Council approved in the budget $25,000 from the General Fund for the installation of bollards along The Strand. Attachments: 1.Notice to Residents 2.300 feet Buffer Zone 3.Location of Bollards along The Strand 4.“DO NOT STOP” Sign 5.Colors of Reflective Bands 6.Correspondence from Sandy Saemann Respectfully Submitted by: Mondher Saïed, P.E., Project Manager Concur: Andrew Brozyna, P.E., Director of Public Works/City Engineer Concur: Chief Sharon Papa, Chief of Police Concur: Chief David Lantzer, Fire Chief Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 7 of 7 powered by Legistar™ City of Hermosa Beach IMPORTANT NOTICE ON WEDNESDAY, MARCH 18th, 2015 AT 7 PM THE PUBLIC WORKS COMMISSION WILL CONSIDER: INSTALLATION OF COLLAPSABLE TRAFFIC DELINEATORS AT VARIOUS STRAND ENTRANCE LOCATIONS BETWEEN LYNDON AND 35th STREET TO PREVENT VEHICLES FROM DRIVING ON THE STRAND The Public Works Commission will be considering the installation of collapsible traffic delineators at various Strand entrance locations (see map and list on the back of this notice) between Lyndon and 35th Street to prevent vehicles from driving onto the Strand, enhancing pedestrian safety. ANY AND ALL PERSONS interested are invited to participate and speak at this meeting at the above time and place. Written comments can be accepted prior to or at the scheduled time on the agenda for the matter. Please submit your written comments to the City of Hermosa Beach Public Works Department, 1315 Valley Drive, Hermosa Beach, CA 90254. FOR FURTHER INFORMATION, please contact the Public Works Department, at (310) 318-0210 or email Mondher Saïed at msaied@hermosabch.org. The Department is open from 7:00 a.m. to 6:00 p.m. Monday through Thursday. A copy of the staff report in the Commission packet will be available for public review at the end of the business day on, Thursday, March 12, 2015 at the Hermosa Beach Public Works Department and on the City’s website at www.hermosabch.org. Sincerely, Andrew Brozyna, P.E. Director of Public Works/City Engineer ! ! ! ! ! ! ! ! ! ! ! ! ! !Palm DrVall ey DrThe StrandManhattan AveArdmore AveBayvi ew Dr8th St Monterey BlvdPacific Coast Hwy2nd StBeach Dr25th St Pier AveHermosa Ave3 0 t h S t 3 1 s t S t Gould Ave Sunset Dr2 9 t h S t 3 1s t P l 2 8 t h S t 3 0 t h P l3 2 nd P l 3 3 r d S t Alley 3 3 r d P l 5th St 2 9 t h C t 2 8 t h C t 19th St 3rd StLoma Dr6th St 8th Pl 9th St 24th Pl 2 7 t h S t Herondo St 4th St 1st StOzone Ct 14th St 1st Pl 16th St Longfellow Ave 24th St 21st St 2 6 t h S t 3 4 t h S t I ngl esi de Dr 11th St 20th St 10th St 17th St Myr t l e AveBard StOak St 15th St Gould Ter Power St2 7 t h C t Park Ave1st Ct 7th St22nd S t3 4 t h P l Tennyson PlHill St 17th Ct 18th Ct 18th St Porter Ln 16th Ct Ava Ave19th Ct 14th Ct Circle Dr 13th St Cypress AveLyndon St 13th Ct Valley Park Ave9th Ct 11th Ct 15th Ct 12th Ct 20th Ct 8th Ct Pier Plaza 10th Ct 7th Ct 3 5t h S t Culper Ct6th Ct 11th PlSilverst r and AveEl Oeste Dr21st Ct Springfield Ave5th Ct N ept une 4th CtCrest Dr2 3 r d St 3rd Ct 3 5 t h P l M orning sid e Dr Amby PlGreenwich VillageMarlita PlBraeholm PlVi sta DrL o m a W a lk7th StMorningside Dr10th St 20th St Oak St 1st StBeach Dr11th StAll e y 9th St 19th StAlley 10th St 24th St 24th Pl 11th Pl 30th St Hermosa Ave3 4 t h P l 4th St 11th St 7th St 25th St Alley 3rd St 3 5t h S t Ar dmor e AveLoma Dr1 st StCypress Ave16th St 21st St 2nd St 4th St 5th StBeach DrPower StL o n g f e ll o w A v e 21st St 18th St 3 rd St 4th St 2 1 st S t7th St Loma Dr6th St 11th St !Strand Traffic Delineator Locations ± Strand Traffic Delineator Locations Number Location Quantities1Lyndon St and The Strand 121st St and Beach Dr 132nd St and The Strand 1410th St and Beach Dr 2511th St and Beach Dr 2613th St and The Strand 2714th St and The Strand 2815th St and The Strand 1922nd St and The Strand 11023rd St and The Strand 11124th St and Hermosa Ave 11225th St and The Strand 113Longfellow Ave and Hermosa Ave at the Bike Path 21435th St and Hermosa Ave at the Bike Path 2 ! ! ! ! ! ! ! ! ! ! ! ! ! 9 8 6 7 5 4 3 1 2 11 13 12 10 Palm DrValley DrThe StrandManhattan AveArdmore AveBayview Dr8th St Monterey Blvd2nd StBeach Dr25th St Pier AveHermosa Ave3 0 t h S t 3 1 s t S t Go u l d A v e Sunset Dr2 9 t h S t 3 1 s t P l2 8t h S t 3 0 t h P l 3 2 n d P l3 3 r d S t 3 3 r d P l 2 9 t h C t Alley 2 8 t h C t 19th St 3rd StLoma Dr5th St 24th Pl 2 7 t h S t H ero nd o S t 6th St 4th St 1st StOzone Ct 14th St 8th Pl 9th St 1st Pl 21st St 24th St Longfellow Ave 2 6 t h S t 3 4 t h S t Ingl esi de Dr 11th St 20th St 16th St 10th St 17th St Myr tl e AveBard StOak St 15th St Gould Ter Power St2 7 t h C t Park Ave1st Ct 7th St 2 2 n d S t3 4 t h P l Tennyson PlHi l l St 17th Ct 18th Ct 18th St Porter Ln 16th Ct Ava Ave19th Ct 14th Ct Circle Dr 13th St Cypress AveLyndon St 13th Ct Valley Park Ave9th Ct 11th Ct 15th Ct 12th Ct 20th Ct 8th Ct Pier Plaza 10th Ct 7th Ct 35 t h S t Culper Ct6th Ct 11th PlSilverst r and AveEl Oeste Dr21st Ct Springfield Ave5th Ct Amby Pl4th CtCrest DrPacific Coast Hwy3 5 t h P lM orningside DrGreenwich VillageMarlita PlBraeholm PlVi st a DrL o m a W a lkCochise Ave11th St 4th St 3 4 t h P lLoma DrOak St 4th St 25th St 30 t h P l 20th St 10th St Morni ngsi de Dr All e y Beach Dr16th St21st S t21st St 11th St 11th Pl Ardmor e Ave3rd St 6th StPower St1st St Alley 19th St 7th St 24th St L o n g f e l l o w A v e 18th St Loma Dr5th St Hermosa Ave9th St 30th St 7th St 24th Pl 11th St 21st StAlley Cypress Ave!Strand Traffic Bollards Locations ± Strand Traffic Bollards Locations Num Location Quantities1Lyndon St and Hermosa Ave 121st St and Beach Dr 132nd St and The Strand 1410th St and The Strand 2511th St and The Strand 2613th St and The Strand 2714th St and The Strand 2815th St and The Strand 1922nd St and Beach Dr 11023rd St and The Strand 11124th St and Hermosa Ave 11225th St and Hermosa Ave 11335th St and Hermosa Ave at the Bike Path 2 “DO NOT ENTER” Sign (MUTCD R5-1) From: Sandy Saemann [mailto:ssewww@gte.net] Sent: Monday, April 06, 2015 10:56 AM To: Tom Bakaly Subject: Re: delineators Tom, I and others couldn't go twice to the second meeting, at the first meeting way over the major didn't want them period, in fact I don't think anyone did. The police stated these wouldn't stop anyone who wanted to drive on to strand, need I say more. And the commission never used the term Ballard's and these below were never discuss.. "The good guys won't, and the bad guys don't care" This a waste of money, they don't do any thing, and they degrade the strand. People spent millions on they homes and they you put this ineffective, wrong mechanism, that are ugly and will get worst over time. I have live on the strand over thirty years and this is about nothing. Please submit this to the 14 th meeting. Thanks, SS Sent from my iPad On Apr 6, 2015, at 9:01 AM, Tom Bakaly <tbakaly@hermosabch.org> wrote: Sandy, Thank you for your email message and expressed concerns. I’d like to first start by saying that you are correct in pointing out that delineators can be interpreted as a tool for guiding traffic, whereas bollards can be looked at as a more pronounced obstruction that deters traffic from entering a designated area. From my review of the March 18 PW Commission, bollards were often referred to as delineators and delineators sometimes called bollards. I’m sure this may have added to some confusion; however, please note that the product proposed to be installed by staff and PW commission is in fact a bollard. The spec sheet for the proposed bollard is enclosed for your convenience. Per the Police department reports and data, there continues to be a relatively steady stream of vehicles reported driving onto The Strand which prompted staff to look into ways of mitigating this issue. Regardless, we understand that there are residents that share your concern. As a result, and per the recommendation of PW Commission, staff reduced the number of locations originally proposed to those areas that appear most in need, reducing the number of locations from 20 to 14. Although a number of residents came to voice their opinion on the bollards at the January PW Commission, staff did not experience that at the PW Commission meeting on March 18. There was one resident who spoke on the issue and he appeared to be understanding and satisfied with the proposed safety features. The item is on the Council agenda for April 14. Thank you, Tom From: Sandy Saemann <ssewww@gte.net<mailto:ssewww@gte.net>> Subject: delineators Date: April 2, 2015 at 3:21:23 PM PDT To: City of Hermosa Beach <tbackaly@hermosabch.org<mailto:tbackaly@hermosabch.org>> Dear City Manager, Recently the public Works commission on Wednesday, March 18, 2005 approved the usage of an incorrect device called delineators, I and the majority of people in this meeting and the one prior objected to the use of these delineators as traffic controllers. In fact, after further research the delineators are used to tell drivers to go right or left by and planting them on the Strand walk streets and other strand access points would not tell a driver not to stop but encouraging to go right or left. They are used to direct drivers from changing lanes, forcing them to stay in either the left or right hand lane, and not as used as a Ballard. These delineators could be in fact interpreted as directional devices as the way they were intended. It was also pointed out that the good guys won’t go down for the walk ways and the bad guys don’t care as stated by the police, in addition to their ugliness and they will not be maintained, there’s been no real demand or need for these devices and provide no protection of any kind. With that being said, I’d like to know when the Council will approve the minutes of the public works commission so we may have this item readdressed by the city Council,in further examination I have not seen it come up yet, could you please advise me when city Council will prove this item or the minutes of this commission. Thank you, Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0306 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 APPROVAL OF A RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2015-2016 (Associate Engineer Homayoun Behboodi) Recommended Action: It is recommended that the City Council adopt the attached Resolution ordering the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during fiscal year 2015-2016. Discussion: The Landscaping and Street Lighting District provides for the maintenance and operation of the citywide street lighting program and landscaping within street medians and parkways.The Landscaping and Street Lighting District must be renewed annually. Based on the advice of the City Attorney,the City can continue to levy assessments to pay for the maintenance and operation of street lights,street medians and parkway landscaping without complying with the balloting requirements of Proposition 218 so long as the assessments are not increased. In approving the attached Resolution,the City Council authorizes the preparation of a report,which will contain maps,methodology,costs and estimated assessments for the Landscaping and Street Lighting District.As required,the following steps must be taken for the levy and collection of assessments for fiscal year 2015-2016 within the City’s Landscaping and Street Lighting District: 1.The Director of Public Works files with the City Clerk the report consisting of,among other things, the map and the assessments. 2.The City Council adopts a Resolution approving the report of the Director of Public Works. 3.The City Council adopts a Resolution,which sets the date,time and the place for a public hearing in order to accept input on Landscaping and Street Lighting District 2015-2016. 4.The City Council adopts a Resolution confirming map and assessment for Landscaping and Street Lighting District 2015-2016 and levy the set assessment rate per unit for the fiscal year commencing July 1, 2015 and ending June 30, 2016. 5.The City Council adopts the fiscal year 2015-2016 estimated revenue for secured collections for the Landscaping and Street Lighting District. Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0306 Attachments: 1. Draft resolution ordering preparation of report Respectfully Submitted by: Homayoun Behboodi, Associate Engineer Concur: Andrew Brozyna, P.E., Director of Public Works/City Engineer Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4 OF CHAPTER 1 OF THE “LANDSCAPING AND LIGHTING ACT OF 1972”, BEING DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR THE MAINTENANCE, OPERATION AND SERVICING OF STREET AND SIDEWALK LANDSCAPING, LIGHTING AND APPURTENANT WORK IN THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016. HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2015-2016 WHEREAS,the City Council of the City of Hermosa Beach, California, proposes to renew the existing assessment district designated as “Hermosa Beach Landscaping and Street Lighting District 2014-2015” pursuant to the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS,the assessment district includes all parcels of land within the City and shall be re-designated as the “HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2015-2016”; and WHEREAS, it is proposed to maintain and operate streets and sidewalks within the assessment district, including the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities located in and along such streets and sidewalks. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1.That the City Council hereby redesignates the existing Hermosa Beach Landscaping and Street Lighting District 2014-2015 as the Hermosa Beach Landscaping and Street Lighting District 2015-2016. SECTION 2.That the Director of Public Works is hereby ordered to prepare and file a report in accordance with Article 4 of Chapter 1 of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California, for the maintenance and operation of streets and sidewalks within the assessment district, including the -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 operation, maintenance and servicing of landscaping, lighting and appurtenant facilities located in and along such streets and sidewalks, for the Fiscal Year commencing July 1, 2015 and ending June 30, 2016 all as set forth in this resolution. SECTION 3.That a certified copy of this resolution be presented to the Director of Public Works for his/her information and guidance. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceeding of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 14th day of April 2015. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: , CITY CLERK APPROVED AS TO FORM: , CITY ATTORNEY F:\B95\PWFILES\RESOS\prepare engrs report 4 landscape & St light Dist. 2015-16, 4-14-15.doc Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0297 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 RECOMMENDATION TO APPROVE FIRST AMENDMENT TO INCREASE THE VALUE OF THE PROFESSIONAL SERVICES AGREEMENT WITH STANLEY CONVERGENT SECURITY SOLUTIONS, INC, FOR EQUIPMENT INSTALLATION, MONITORING SERVICES, AND MAINTENACE SERVICES FOR A DURESS ALARM SYSTEM AT VARIOUS LOCATIONS (Police Captain Milton McKinnon) Subject: Installation, Monitoring Services, and Maintenance Services for a Duress Alarm System at Various Locations Recommended Action: It is recommended that the City Council: 1.Approve First Amendment to Stanley Convergent Security Solutions, Inc. (Stanley Security) to increase the value of the Contract Agreement to include equipment installation, monitoring services, and maintenance services of a duress alarm system at various locations. 2.Authorize the Mayor to execute and the City Clerk to attest the attached First Amendment subject to approval by the City Attorney; and 3.Authorize the Director of Public Works to make changes to the agreement within the project budget. Background: There have been several instances where City employees were subjected to irate and threatening subjects at the front counter of their respective departments. Employees are sometimes alone and find it difficult to manage the threatening subject while simultaneously attempting to contact the Police Department. During those stressful moments, there have been instances where employees failed to call dispatch but instead called the Police Department directly. Phone calls directly into the department may go unanswered and are the least effective way of getting police officers to a location in an emergency. Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0297 As recently as January 26, 2015, a Hermosa Beach police officer responded to the front desk of the police station due to an individual who was verbally abusive and showed signs of aggression toward the Police Service Officers. The subject left the police station and proceeded to the front counter of the Community Development Department, where he again acted in similar fashion. Police officers responded to four City Hall related disturbance in 2013 and another four disturbance calls in 2014. There have been two disturbance calls since the beginning of 2015. Analysis: Police personnel worked with Public Works personnel in an effort to ensure rapid police/fire response to City offices/employees that may need assistance. It was determined that the installation of panic alarm buttons in each City department office, Base Three, the Community Resource Center, and the Council Chamber would best address the issue. The installation of a duress alarm system would allow City employees to activate a distress alarm if they believe they are in need of emergency assistance. When the system is activated, a microphone attached to the system begins to monitor and record the area in question. The monitoring would help dispatchers determine if the emergency is fire or police related. On April 11, 2011, City Council awarded a contract to Stanley Security for the installation and service of the jail camera system. Stanley Security was selected based on the company’s technical abilities, pricing, quality of references, and experience. Based on the company’s qualifications, knowledge of the City, and a history of working successfully with City personnel, staff recommends Council increase the value of the contract agreement with Stanley Security to include equipment installation, monitoring services, and maintenance services of a duress alarm system at the aforementioned locations. Fiscal Implications: Funding for this project is available through the Public Works Building Maintenance Contract Services Account (715-4204-4201). The project costs are estimated at $22,184 for equipment and installation. There is a reoccurring monthly charge of $230.00 for monitoring, service, and maintenance to be paid for through the same fund. Attachments: 1.Draft First Amendment between the City and Stanley Security 2.Stanley Security proposal for extra services Respectfully Submitted by: Milton McKinnon, Police Captain Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0297 Concur:Sharon Papa, Police Chief Concur: Andrew Brozyna, P.E., Public Works Director/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ Attachment 1 FIRST AMENDMENT TO AGREEMENT FOR SECURITY EQUIPMENT AND MONITORING SERVICES This First Amendment to Agreement for Security Equipment and Monitoring Services (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Stanley Convergent Security Solutions, Inc., an Illinois corporation (“Contractor”) as of April 14, 2015. RECITALS A.City and Contractor are parties to that Agreement for Security Equipment and Monitoring Services dated May 4, 2011 (the “Agreement”) by which City engaged Contractor to install security equipment in the City’s jail and to provide security monitoring services. B.City and Contractor now desire to amend the Agreement in order to expand the scope of services and increase the compensation by a commensurate amount. NOW, THEREFORE,in consideration of the foregoing, the Agreement is amended as follows: 1.Section 3(A)(i) of the Agreement is amended to increase the contract cost for installation of equipment, inclusive of labor and equipment costs, by the fixed sum of $22,184.00. 2.Section 3(A)(ii) of the Agreement is amended to increase the cost of monthly monitoring by $230 per month. 3. The Schedule of Service and Protection set forth in the Agreement is expanded to include the equipment installation and monitoring services described in the scope of services attached hereto as Exhibit A and incorporated herein by reference. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONTRACTOR ___________________________________________________________ Peter Tucker, Mayor STANLEY CONVERGENT SECURITY SOLUTIONS, INC. ATTEST:APPROVED AS TO FORM: ____________________________________________________________ Elaine Doerfling, City Clerk Michael Jenkins, City Attorney Prepared by STANLEY CPage 1 of 12 Prepared For CITY OF HERMOSA BEACH Customized Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Prepared For Prepared By HERMOSA BEACH Josh Clyne Executive Security Consultant Customized Solution Proposal HERMOSA BEACH CITY OF Publish Date February 18, 2015 Proposal Attachment 2 Prepared by STANLEY CPage 2 of 12 February 18, 2015 HERMOSA BEACH CITY OF 1315 VALLEY DR HERMOSA BEACH, CA 90254 RE: Panic Duress Solution System Thank you for your time spent reviewing your security needs for your business. It has been a pleasure working with you to develop the solutions to meet your needs at your comes to selecting a security provider and we trust we have demonstrated our ability and commitment to meet your business objectives. With respect to your efforts regarding security for your combines and provides the right level of security you seek while maintaining a cost effective approach. Knowing business needs are truly unique and consistently changing, we have developed a s needs. At STANLEY Convergent Security Solutions, Inc., we believe in the value and strength of a local team backed by the power of our global resources in over 75 locations in North America. operational excellence against the five customer touch points: account management, installation, service, monitoring and billing. We know that consistent measurement and improvement in all areas of customer services p experience that exceeds expectations. STANLEY’s Proposal Includes: Introduction to STANLEY System Objectives & Solutions Equipment Schedule of Protection Services Schedule of Protection STANLEY Investment Options Clarifications Once again, thank you for the opportunity to be your security partner and look forward to exceeding your expectations. Sincerely, Josh Clyne STANLEY Convergent Security Solutions, Inc. Executive Security Consultant D | (714) 796-7580 Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Thank you for your time spent reviewing your security needs for your business. It has been a pleasure working with you to develop the solutions to meet your needs at your HERMOSA BEACH location. We understand there are choices when it comes to selecting a security provider and we trust we have demonstrated our ability and commitment to meet your With respect to your efforts regarding security for your facility, we’ve provided a comprehensive solution design that combines and provides the right level of security you seek while maintaining a cost effective approach. Knowing business needs are truly unique and consistently changing, we have developed a solution that will evolve to meet your business At STANLEY Convergent Security Solutions, Inc., we believe in the value and strength of a local team backed by the power of our global resources in over 75 locations in North America. We focus daily on delivering exceptional and consistent operational excellence against the five customer touch points: account management, installation, service, monitoring We know that consistent measurement and improvement in all areas of customer services p Equipment Schedule of Protection again, thank you for the opportunity to be your security partner and look forward to exceeding your expectations. STANLEY Convergent Security Solutions, Inc. HERMOSA BEACH CITY OF Thank you for your time spent reviewing your security needs for your business. It has been a pleasure working with you to location. We understand there are choices when it comes to selecting a security provider and we trust we have demonstrated our ability and commitment to meet your facility, we’ve provided a comprehensive solution design that combines and provides the right level of security you seek while maintaining a cost effective approach. Knowing business olution that will evolve to meet your business At STANLEY Convergent Security Solutions, Inc., we believe in the value and strength of a local team backed by the power of delivering exceptional and consistent operational excellence against the five customer touch points: account management, installation, service, monitoring We know that consistent measurement and improvement in all areas of customer services provides a superior again, thank you for the opportunity to be your security partner and look forward to exceeding your expectations. Attachment 2 Prepared by STANLEY CPage 3 of 12 Introduction to STANLEY STANLEY Security, a division of Stanley Black & Decker (NYSE: SWK), is a global provider of integrated security solutions defining the future of the security industry. STANLEY delivers a comprehensive suite of door hardware, securi software and integrated systems with a strong emphasis on service. With the heritage of well known brands such as BEST, Precision, Sargent & Greenleaf and STANLEY, we are one of the world's largest and most comprehensive security providers to the education, healthcare, government, retail, and other vertical markets. We protect what's important to the customer by designing, specifying, door hardware consulting, solutions that span the entire security spectrum: · Intrusion, Fire, Access Control and Video Surveillance Systems · Systems Integration & Vertical Market Solutions · UL & Bilingual ULC Monitoring Services · Real-Time, Online eServices · Mechanical and electronic locks and · Exit devices, closers, hinges & accessoriesAutomatic Door/Entrance Solutions · Safe Lock & Vault Solutions · RTLS Asset Visibility Solutions Iris Biometric Identity Authentication Solutions STANLEY Convergent Security Solutions STANLEY Convergent Security Solutions, Inc. (CSS) delivers a comprehensive suite of security products, software and integrated systems including intrusion, fire, access control and video surveillance systems. culture of continuous innovation, providing revolutionary technology and unmatched customer service to commercial, institutional and industrial businesses and organizations. We focus on complete customer transparency and operational excellence in the five customer touchpoints: account CSS takes pride in our signature approach to doing business Products and services Specification Writing, System Design & Integration, I Services, Preventative Maintenance, Emergency Repair Services, Embedded Services, Retrofit and New Construction, Financing Programs, Video Verification Services, On Security Consultation, Consultative Partnerships, Nati Programs. Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF STANLEY Security, a division of Stanley Black & Decker (NYSE: SWK), is a global provider of integrated security solutions defining the future of the security industry. STANLEY delivers a comprehensive suite of door hardware, securi software and integrated systems with a strong emphasis on service. With the heritage of well known brands such as BEST, Precision, Sargent & Greenleaf and STANLEY, we are one of the world's largest and most comprehensive security providers the education, healthcare, government, retail, and other vertical markets. We protect what's important to the customer by designing, specifying, door hardware consulting, installing, servicing and monitoring an extensive array of products and t span the entire security spectrum: Intrusion, Fire, Access Control and Video Surveillance Systems Systems Integration & Vertical Market Solutions UL & Bilingual ULC Monitoring Services Mechanical and electronic locks and master key systems Exit devices, closers, hinges & accessoriesAutomatic Door/Entrance Solutions Iris Biometric Identity Authentication Solutions vergent Security Solutions, Inc. (CSS) delivers a comprehensive suite of security products, software and including intrusion, fire, access control and video surveillance systems. STANLEY CSS is powered by a ion, providing revolutionary technology and unmatched customer service to commercial, institutional and industrial businesses and organizations. We focus on complete customer transparency and operational excellence in the five customer touchpoints: account management, installation, service, monitoring and billing. STANLEY CSS takes pride in our signature approach to doing business – offering global resources, with a local touch. Specification Writing, System Design & Integration, Installation Services, Preventative Maintenance, Emergency Repair Services, Embedded Services, Retrofit and New Construction, Financing Programs, Video Verification Services, On-Site Surveys & Analysis, Security Consultation, Consultative Partnerships, National Service HERMOSA BEACH CITY OF STANLEY Security, a division of Stanley Black & Decker (NYSE: SWK), is a global provider of integrated security solutions defining the future of the security industry. STANLEY delivers a comprehensive suite of door hardware, security products, software and integrated systems with a strong emphasis on service. With the heritage of well known brands such as BEST, Precision, Sargent & Greenleaf and STANLEY, we are one of the world's largest and most comprehensive security providers the education, healthcare, government, retail, and other vertical markets. We protect what's important to the customer servicing and monitoring an extensive array of products and vergent Security Solutions, Inc. (CSS) delivers a comprehensive suite of security products, software and STANLEY CSS is powered by a ion, providing revolutionary technology and unmatched customer service to commercial, institutional and industrial businesses and organizations. We focus on complete customer transparency and operational management, installation, service, monitoring and billing. STANLEY offering global resources, with a local touch. Attachment 2 Prepared by STANLEY CPage 4 of 12 Protecting What’s Important to You™ STANLEY CSS is the third largest electronic security company; second largest commercial security services company and is one of the largest system integrators in the United States. years with over 300,000 satisfied customers. Our advanced technology has allowed us to assist in over 170,000+ police apprehensions. Local Company with National Resources We have over 2000 employees located in 75+ sales and service offices in North America, making us a true coast security provider. STANLEY CSS designs, installs, monitors and services security systems for industrial, government, commercial, residential and national account customers. STANLEY CSS represents a network of resources, state art technology and a culture dedicated to excellence; where its employees have the training, the equipment and the processes they need to deliver the finest security solutions STANLEY CSS provides the best of both worlds, a local company with global Award Winning National Provider STANLEY continues to be an award-winning service provider with a pledge to your complete satisfaction and a guarantee of the highest quality. We are proud to be recognized as t customer service performance. Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF STANLEY CSS is the third largest electronic security company; second largest commercial security services company and is one of the largest system integrators in the United States. Stanley CSS has been providing world- years with over 300,000 satisfied customers. Our advanced technology has allowed us to assist in over 170,000+ police Local Company with National Resources employees located in 75+ sales and service offices in North America, making us a true coast security provider. STANLEY CSS designs, installs, monitors and services security systems for industrial, government, account customers. STANLEY CSS represents a network of resources, state art technology and a culture dedicated to excellence; where its employees have the training, the equipment and the processes they need to deliver the finest security solutions in the industry. STANLEY CSS provides the best of both worlds, a local company with global resources and one of the most trusted names in security. While we’re proud to be a global player, we never lose sight of how important it is to understand and ser with local players. winning service provider with a pledge to your complete satisfaction and a guarantee of the highest quality. We are proud to be recognized as the national leader in the electronic security industry, with superb HERMOSA BEACH CITY OF STANLEY CSS is the third largest electronic security company; second largest commercial security services company and is -class service for over 30 years with over 300,000 satisfied customers. Our advanced technology has allowed us to assist in over 170,000+ police employees located in 75+ sales and service offices in North America, making us a true coast-to-coast security provider. STANLEY CSS designs, installs, monitors and services security systems for industrial, government, account customers. STANLEY CSS represents a network of resources, state-of-the- art technology and a culture dedicated to excellence; where its employees have the training, the equipment and STANLEY CSS provides the best of both worlds, a local company with global resources and one of the most trusted names in security. While we’re proud to be a global player, we never lose sight of how important it is to understand and serve each community winning service provider with a pledge to your complete satisfaction and a guarantee of he national leader in the electronic security industry, with superb Attachment 2 Prepared by STANLEY CPage 5 of 12 Commitment to Service At STANLEY CSS, we have a driving passion to be the industry’s best electronic security company. Like the quality pro services we provide to our customers, our company is the product of careful planning, many years of high a deep commitment to the security industry and a zest for excellence. We provide a true business partnership with an “open book” approach by allowing customers to view our performance daily on these touch points: account management, installation, service, monitoring and billing. STANLEY measures performance in five customer touch points including metrics such as: We don’t just sell equipment. We design, install, and service customers with peace of mind. We believe the way to do that is to develop a quality culture where our employees have the training, the tools, the equipment and the processes they need to delive STANLEY: Your Single Source Security Provider At STANLEY, we truly desire to not only be a choice for security, but the preferred provider of choice. Every STANLEY team member is charged with this mi protect what’s important to you, 24 hours a day, every day of the year. Today’s business climate requires customers to streamline operations. Our customers do not have time to different vendors and deal with several different personalities to accomplish your goals. STANLEY tries to make it simple, deal with one vendor to service all your needs. Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF At STANLEY CSS, we have a driving passion to be the industry’s best electronic security company. Like the quality pro services we provide to our customers, our company is the product of careful planning, many years of high a deep commitment to the security industry and a zest for excellence. We provide a true business partnership with an ok” approach by allowing customers to view our performance daily on these touch points: account management, installation, service, monitoring and billing. STANLEY measures performance in five customer touch points including metrics such On-time installations Customer satisfaction on installations In standard Service response time Customer satisfaction on service repair Average time to action on alarm dispatch Successful apprehensions We don’t just sell equipment. We design, install, and service systems to address specific needs. Our goal is to provide our customers with peace of mind. We believe the way to do that is to develop a quality culture where our employees have the training, the tools, the equipment and the processes they need to deliver the best solutions for the needs of our customers. STANLEY: Your Single Source Security Provider At STANLEY, we truly desire to not only be a choice for security, but the preferred provider of choice. Every STANLEY team member is charged with this mission. With STANLEY you will receive the very finest in security solutions. We protect what’s important to you, 24 hours a day, every day of the year. Today’s business climate requires customers to streamline operations. Our customers do not have time to different vendors and deal with several different personalities to accomplish your goals. STANLEY tries to make it simple, deal with one vendor to service all your needs. HERMOSA BEACH CITY OF At STANLEY CSS, we have a driving passion to be the industry’s best electronic security company. Like the quality protection services we provide to our customers, our company is the product of careful planning, many years of high-level experience, a deep commitment to the security industry and a zest for excellence. We provide a true business partnership with an ok” approach by allowing customers to view our performance daily on these touch points: account management, STANLEY measures performance in five customer touch points including metrics such systems to address specific needs. Our goal is to provide our customers with peace of mind. We believe the way to do that is to develop a quality culture where our employees have the r the best solutions for the needs of our customers. At STANLEY, we truly desire to not only be a choice for security, but the preferred provider of choice. Every ssion. With STANLEY you will receive the very finest in security solutions. We Today’s business climate requires customers to streamline operations. Our customers do not have time to contact several different vendors and deal with several different personalities to accomplish your goals. STANLEY tries to make it simple, Attachment 2 Prepared by STANLEY CPage 6 of 12 ProtectionNet™ Customer Service Centers Islands. We process over 4 million alarm signals and handle over 200,000 inbound and outbound phone calls every week. We understand that any security threat needs to be dealt with quickly. Our state ProtectionNet Monitoring Centers employ some of the most sophisticated technology available today. We’re geared to be there for you—always. · A professional staff of trained security professionals monitors your business 24 hours a day, 365 days a year. · Computer-assisted reporting assures quick, accurate identification of alarms so that no time is wasted in an emergency situation. · Secure monitoring centers with standby power facilities provide uninterrupted service, even under the most adverse conditions. · Complete documentation with printed records detail all activity and report alarm conditions. · Periodic testing and facility inspections keep yo throughout the year by UL to ensure strict adherence to UL specifications. STANLEY’s services include: Intrusion, Fire, Video, Access & Intercom Systems Online, Real-Time eServices Video Monitoring Services Installation, Service, Preventative Maintenance & Testing UL & FM Alarm & Critical Condition Monitoring Best Fit Solutions for all customers Fully Integrated and Enterprise Solutions Confidential Proposal Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF ProtectionNet™ Customer Service Centers STANLEY’s ProtectionNet Customer Service network is comprised of three strategically located monitoring facilities. These hi-tech centers have redundant automation servers, back-up software, hardware and operating systems for disaster recovery and continuous operations. Our ProtectionNet Centers are professionally staffed around the clock and are UL 827, UL 2050 and FM approved central stations. Monitoring Consistency Our PNC’s are maximized to ensure consistent response to every one of our customers’ location needs. We support our over 300,000 customers 24 x 7 x 365 monitoring operation in the U.S., Canada, Puerto Rico and U.S. Virgin Islands. We process over 4 million alarm signals and handle over 200,000 inbound and outbound phone calls every week. We understand that any security threat needs to be dealt with quickly. Our state-of-the-art 24-hour UL & FM approved ProtectionNet Monitoring Centers employ some of the most sophisticated technology available today. We’re geared to be A professional staff of trained security professionals monitors your business 24 hours a day, 365 days a year. assisted reporting assures quick, accurate identification of alarms so that no time is wasted in an ring centers with standby power facilities provide uninterrupted service, even under the most Complete documentation with printed records detail all activity and report alarm conditions. Periodic testing and facility inspections keep you safe. Monitoring facilities are subjected to random inspections throughout the year by UL to ensure strict adherence to UL specifications. Intrusion, Fire, Video, Access & Intercom Systems Installation, Service, Preventative Maintenance & Testing UL & FM Alarm & Critical Condition Monitoring Best Fit Solutions for all customers Fully Integrated and Enterprise Solutions HERMOSA BEACH CITY OF ectionNet Customer Service network is comprised of three tech centers have redundant up software, hardware and operating systems for Our ProtectionNet Centers are professionally staffed around the clock and are UL 827, UL 2050 and FM Our PNC’s are maximized to ensure consistent response to every one of our We support our over 300,000 customers 24 x 7 x 365 monitoring operation in the U.S., Canada, Puerto Rico and U.S. Virgin Islands. We process over 4 million alarm signals and handle over 200,000 inbound and outbound phone calls every week. hour UL & FM approved ProtectionNet Monitoring Centers employ some of the most sophisticated technology available today. We’re geared to be A professional staff of trained security professionals monitors your business 24 hours a day, 365 days a year. assisted reporting assures quick, accurate identification of alarms so that no time is wasted in an ring centers with standby power facilities provide uninterrupted service, even under the most Complete documentation with printed records detail all activity and report alarm conditions. u safe. Monitoring facilities are subjected to random inspections Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc. for Page 7 of 12 Local Branch Expertise and Resources STANLEY’s strength is demonstrated by our local branch offices. Each STANLEY office is staffed with a responsive local team that has the expertise to support your needs and you can rely on us to consistently exceed your expectations. When we were awarded SDM Magazine’s Dealer of the Year, they cited our local service as a key reason for the recognition. Our strength has always been a national company with a local touch. Your local branch can assist you with any questions or concerns you may have about your Surveillance, Access Control and Electronic Security System needs. Supporting our ongoing local performance & delivery Installation Technicians Service Technicians Fire Inspectors Security Consultants Project Management Important Information: Telephone (714) 796-7500 Fax (714) 796-7555 Website www.stanleycss.com Local Servicing Branch: Stanley Convergent Security Solutions, Inc. 514 South Lyon Street Santa Ana, CA 92701 Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF NLEY’s strength is demonstrated by our local branch offices. Each STANLEY office is staffed with a responsive local team that has the expertise to support your needs and you can rely on us to consistently exceed your expectations. When we M Magazine’s Dealer of the Year, they cited our local service as a key reason for the recognition. Our strength has always been a national company with a local touch. Your local branch can assist you with any questions or concerns you may have about your Surveillance, Access Control and Electronic Security System needs. Supporting our ongoing local performance & delivery www.stanleycss.com Local Branch Account Management District Sales Manager Dan Hammer Area Operations Manager Joe Longfield Branch Install Manager Tim Contraman Customer Account Manager Diana Bailey Executive Security Consultant Josh Clyne HERMOSA BEACH CITY OF NLEY’s strength is demonstrated by our local branch offices. Each STANLEY office is staffed with a responsive local team that has the expertise to support your needs and you can rely on us to consistently exceed your expectations. When we M Magazine’s Dealer of the Year, they cited our local service as a key reason for the recognition. Our Your local branch can assist you with any questions or concerns you may have about your Fire Detection, Video Dan Hammer Joe Longfield Tim Contraman Diana Bailey Josh Clyne Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc. for Page 8 of 12 Scope of Work: Hermosa Beach City Hall Panic/Duress Ala Customer Theory of Operation: Install a new panic/duress, with verified audio Stanley will provide a networked panic/duress system with Sonitrol verified audio microphones to listen in on all instances where the panic/duress buttons are activated The main control panel will be located in the police department server room and a series of Sonitrol modules will be located each building's IDF. These modules will be networked on customer provided VLAN. Customer will address for outbound communication to the central monitoring station Each location will have a panic/duress button accompanied by a microphone, the locations are as follows: Police Department: Records (1 panic button and 2 microphones Booking Area ( 1 panic button and 1 microphone) Jail Desk ( 1 panic button and 1 microphone) City Hall: Finance Cashier ( 2 panic button and 1 microphone) Community Development ( 1 panic button and 1 microph City Manager/ City Clerk/ HR ( 3 panic button and 1 microphone) Conference Room 1 ( 1 panic button and 1 microphone) Public Works/Engineering ( 3 panic button and 1 microphone) Council Chambers ( 2 panic button - 1 for the Mayor and 1 for City Clerk Conference Room 2 ( 1 panic button and 1 microphone) Finance/City Treasure ( 1 panic button and 1 microphone) Community Resources: Office 1 ( 1 panic button and 1 microphone) Office 2 ( 1 panic button and 1 microphone) Base 3: Athens Office ( 1 panic button and 1 microphone) Front Desk ( 1 panic button and 1 microphone) Georgia's Office ( 1 panic button and 1 microphone) Ennis's Office ( 1 panic button and 1 microphone) This location will also have an audio/visual intercom located at the of Base 3 so that they can see, speak and release the front door if needed. This will also require an electrifed lock which i included in this proposal. Fire Department: Office (1 panic button and 1 microphone) Customer Equipment Notes: Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Scope of Work: Hermosa Beach City Hall Panic/Duress Alarm Solution Install a new panic/duress, with verified audio monitoring system Stanley will provide a networked panic/duress system with Sonitrol verified audio microphones to listen in on all instances panic/duress buttons are activated The main control panel will be located in the police department server room and a series of Sonitrol modules will be located each building's IDF. These modules will be networked on customer provided VLAN. Customer will need to provide 1 static IP address for outbound communication to the central monitoring station Each location will have a panic/duress button accompanied by a microphone, the locations are as follows: microphones - 1 in records and 1 in the lobby) Booking Area ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 2 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 3 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 3 panic button and 1 microphone) 1 for the Mayor and 1 for City Clerk and 2 microphone) ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) ( 1 panic button and 1 microphone) This location will also have an audio/visual intercom located at the front entry door. The intercom will ring 1 of 3 stations inside of Base 3 so that they can see, speak and release the front door if needed. This will also require an electrifed lock which i HERMOSA BEACH CITY OF Stanley will provide a networked panic/duress system with Sonitrol verified audio microphones to listen in on all instances The main control panel will be located in the police department server room and a series of Sonitrol modules will be located in need to provide 1 static IP Each location will have a panic/duress button accompanied by a microphone, the locations are as follows: front entry door. The intercom will ring 1 of 3 stations inside of Base 3 so that they can see, speak and release the front door if needed. This will also require an electrifed lock which is Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc. for Page 9 of 12 Equipment Schedule of Protection After conducting our business risk assessment, we have developed a solution with your specific business in mind. We never take a one requirements. Our approach is to find the your specific business concerns. After reviewing your requirements, STANLEY Convergent Security Solutions, Inc. and install the following equipment: Solution: Hermosa Beach City Hall Panic/Duress Alarm Solution Quote: Q-00598459 Equipment Quantity Part Number Police Department Equipment 1 SCSC Electrified Locking Hardware w/Power Transfer Hinge for Base 3 1 SONIP BASE SYS-27 SYSTEM, IBASE COMPLETE, (iBase, 27IN Enclosure, Battery, Plug in Transformer - Sonitrol Logo) 1 SONIP KEYPAD KEYPAD, STANDARD for iBASE/FLEXIP (Sonitrol) 3 HUB-T TWO-SET HOLD 4 AUDIOSENSOR AUDIO SENSOR City Hall Equipment 1 SONIP 27 ENCLOSURE ENCLOSURE 27IN (Includes, Lock, Key, Tamper Switches 2 SONIP AUDIO-8 MODULE, AUDIO 1 SONIP IO MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) 1 SMP5 POWER SUPPLY (6 14 HUB-T TWO-SET HOLD 9 AUDIOSENSOR AUDIO SENSOR (Sonitrol) Community Resources 1 SONIP 18 ENCLOSURE ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches 1 SONIP AUDIO-8 MODULE, AUDIO 1 SONIP IO MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) 1 SMP5 POWER SUPPLY (6 2 HUB-T TWO-SET HOLD 2 AUDIOSENSOR AUDIO SENSOR (Sonitrol) Base 3 1 SONIP 18 ENCLOSURE ENCLOSURE 18IN (Includes, 1 SONIP AUDIO-8 MODULE, AUDIO Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Equipment Schedule of Protection After conducting our business risk assessment, we have developed a solution with your specific business in mind. We never take a one-size-fits-all approach to addressing our customer’s business requirements. Our approach is to find the “Best Fit” for that is unique as your business and addresses STANLEY Convergent Security Solutions, Inc. proposes to furnish and install the following equipment: Hall Panic/Duress Alarm Solution Description Police Department Equipment Electrified Locking Hardware w/Power Transfer Hinge for Base 3 SYSTEM, IBASE COMPLETE, (iBase, 27IN Enclosure, Battery, Plug in Transformer Sonitrol Logo) KEYPAD, STANDARD for iBASE/FLEXIP (Sonitrol) SET HOLD-UP BUTTON AUDIO SENSOR (Sonitrol) City Hall Equipment ENCLOSURE 27IN (Includes, Lock, Key, Tamper Switches MODULE, AUDIO-8 (Sonitrol) MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) POWER SUPPLY (6-24V 4.0A) SET HOLD-UP BUTTON AUDIO SENSOR (Sonitrol) Community Resources ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches MODULE, AUDIO-8 (Sonitrol) MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) POWER SUPPLY (6-24V 4.0A) SET HOLD-UP BUTTON AUDIO SENSOR (Sonitrol) ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches MODULE, AUDIO-8 (Sonitrol) HERMOSA BEACH CITY OF After conducting our business risk assessment, we have developed a solution with your specific all approach to addressing our customer’s business for that is unique as your business and addresses proposes to furnish Electrified Locking Hardware w/Power Transfer Hinge for Base 3 Entry Door SYSTEM, IBASE COMPLETE, (iBase, 27IN Enclosure, Battery, Plug in Transformer ENCLOSURE 27IN (Includes, Lock, Key, Tamper Switches - Sonitrol Logo) ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches - Sonitrol Logo) Lock, Key, Tamper Switches - Sonitrol Logo) Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc. for Page 10 of 12 Quantity Part Number 1 SONIP IO MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) 1 SMP5 POWER SUPPLY (6 4 HUB-T TWO-SET HOLD 4 AUDIOSENSOR AUDIO SENSOR (Sonitrol) 1 JFS-2AED Hands free Video Intercom Standard 2 JF-2MED HANDSFREE MASTER W/MEMORY Fire Department Office 1 SONIP 18 ENCLOSURE ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches 1 SONIP AUDIO-8 MODULE, AUDIO 1 SONIP IO MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) 1 SMP5 POWER SUPPLY (6 1 HUB-T TWO-SET HOLD 1 AUDIOSENSOR AUDIO SENSOR (Sonitrol) Existing Equipment Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Description MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) POWER SUPPLY (6-24V 4.0A) SET HOLD-UP BUTTON AUDIO SENSOR (Sonitrol) Hands free Video Intercom Standard HANDSFREE MASTER W/MEMORY Fire Department Office ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches MODULE, AUDIO-8 (Sonitrol) MODULE, I/O, 16 INPUTS/OUTPUTS, (Sonitrol) POWER SUPPLY (6-24V 4.0A) SET HOLD-UP BUTTON AUDIO SENSOR (Sonitrol) HERMOSA BEACH CITY OF ENCLOSURE 18IN (Includes, Lock, Key, Tamper Switches - Sonitrol Logo) Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc.Page 11 of 12 Services Schedule of Protection After reviewing your requirements, STANLEY CSS Quote: Q-00598459 Services Selected or Quantity Service Name X Hold-Up or Panic Alarm Monitoring X Standard Service Plan 20 Sonitrol Audio Intrusion Monitoring Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF STANLEY CSS proposes to furnish the following services: Service Description Silent or audible alarm with a signal sent to PNC initiated by a hold panic alarm device. PNC will notify the police department and after 30 minutes will contact customer premise to verify site situation. (Monday – Friday, 8am – 4pm) Stanley Standard Service Plan covers labor and equipment costs during normal business hours. The service plan can cover all types of protection systems including intrusion alarms, fire alarms, camera systems and access control systems. This plan covers normal “wear and tear”, repair o replacement. Repair or replacement of equipment damaged by the customer, acts of God or vandalism is not covered. Service labor rates for after hours work are not included and are based on current Stanley service labor rate schedule. Includes access to the Stanley TAC (24x7). Sonitrol Audio Verification technology is audio impact activated. When an alarm is triggered, an audio transmission is automatically received by Stanley’s PNC and the Audio Monitoring Specialist will immediately notify the police department when a break-in has been identified. This service includes 24-hour auto dialer test, open/close tracking, 1 area of protection and 1-800 toll-free signal transmission. HERMOSA BEACH CITY OF proposes to furnish the following services: sent to PNC initiated by a hold-up or panic alarm device. PNC will notify the police department and after 30 minutes will contact customer premise to verify site situation. covers labor and equipment costs during normal business hours. The service plan can cover all types of protection systems including intrusion alarms, fire alarms, camera systems and access control systems. This plan covers normal “wear and tear”, repair or replacement. Repair or replacement of equipment damaged by the customer, acts of God or vandalism is not covered. Service labor rates for after hours work are not included and are based on current Stanley service he Stanley TAC (24x7). Sonitrol Audio Verification technology is audio impact activated. When an alarm is triggered, an audio transmission is automatically received by Specialist will immediately notify in has been identified. This service hour auto dialer test, open/close tracking, 1 area of protection Attachment 2 Prepared by STANLEY Convergent Security Solutions, Inc.Page 12 of 12 Summary - Investment Information STANLEY Security Direct Pricing and Deposit Terms STANLEY to Also Provide: Equipment and installation using low voltage wire System setup, test and inspection Customer training Owner’s manuals Completed drawing showing device locations Customer to Provide: 120 vac Power Outlets Static IP address for equipment Access to Device Locations Network rack space Confidential Proposal STANLEY Convergent Security Solutions, Inc. for HERMOSA BEACH CITY OF Pricing and Deposit Terms Total Installation Price: Monthly Monitoring Fee: Monthly Service Plan Fee: Equipment and installation using low voltage wire System setup, test and inspection Completed drawing showing device locations Static IP address for equipment Network Connectivity Network rack space HERMOSA BEACH CITY OF $22,184.00 $63.00 $167.00 Network Connectivity Attachment 2 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0317 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH BRENDLE GROUP BY ADDING $13,120 TO DEVELOP A TOOL FOR MUNICIPAL CARBON NEUTRALITY PLANNING AND TRACKING (Environmental Analyst Kristy Morris) Recommendation: It is recommended that the Council: 1.Amend the Professional Services Agreement with the Brendle Group to develop a tool for municipal carbon neutrality for planning and tracking purposes. 2.Authorize the appropriation of $13,120 from the General Fund. Background: On February 24, 2015 City Council approved the scope of work and budget ($24,000) for the Brendle Group to continue to provide climate action planning services and facilitate a more inclusive process around the topic of community carbon neutrality by aligning economic analysis efforts with the current General Plan update process. Both efforts assist in exploring options for reduced carbon emissions across the community, including land use and transportation decisions that will have direct impacts on emissions. On March 9, 2015 Brendle Group staff met with the General Plan Update consultants and interested members of the community to preview the Community Carbon Neutral tool that allows planners, decision-makers and the community to explore alternatives for reducing greenhouse gas emissions through a combination of actions (Brendle Group Scope of Work, Task 1). Analysis: It was determined that this could also be a valuable tool for municipal carbon neutrality planning and tracking. As the City plans and implements measures to achieve municipal carbon neutrality by 2020, the tool could be used to prioritize measures and to track and report reductions in municipal greenhouse gas emissions resulting from their implementation. The revised scope of work and budget reflects the additional work required to develop a tool for municipal carbon accounting. Brendle Group’s Memo (Exhibit A) provides a revised scope of work and budget to include this additional work. The proposed $37,120 budget represents a $13,120 increase over the $24,000 approved by Council on February 24, 2015. Staff requests that Council approve the amended Professional Services Agreement, revised scope of work, and $13,120 budget for the Brendle Group to develop a tool for municipal carbon neutrality for planning and tracking purposes. Fiscal Impact: Council approved the appropriation of $24,000 from the General Fund (001-1201-4201) on February 24, 2015 for the Phase II Scope of work and budget. The additional $13,120 requested for the development of a municipal carbon Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0317 neutrality planning and tracking tool will also be appropriated from the General Fund (001-1201-4201). Attachments: 1. Hermosa Beach Phase 2 Proposal 2. Brendle Amendment Respectfully Submitted by: Kristy Morris, Environmental Analyst Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ EXHIBIT A April 1, 2015 Tom Bakaly City Manager Hermosa Beach, California Re: Revised Scope and Quote for Phase 2 of Climate Action Planning Services Dear Tom: Thank you for the opportunity to work with the City of Hermosa Beach on the Economic Analysis of Carbon Neutrality effort, and for approving our contract for a second phase of consulting services. Brendle Group is pleased to submit this revised proposal to continue to assist the City in building on the analysis of carbon neutrality work to date. Based on the result of our Task 1 Stakeholder Engagement activities, some changes are proposed to further address the climate action planning services requested by the City. Our original scope of work is provided below with updates to these services identified in red. Specifically, the tasks and cost estimates are summarized as follows: Task Description Assumptions Task 1. Stakeholder Engagement  Explore the topic of carbon neutrality with the General Plan Working Group, Technical Advisory Committee, and a focus group of other local and regional climate experts and carbon neutrality advocates.  Support the municipal carbon neutrality planning effort through coordination with City staff and members of the consulting team and refinement of the analysis to-date.  28 hours of Phase 2 coordination and facilitation  2 person trips, each trip two days in length (completed March 9-10, 2015)  Additional 20 hours of municipal carbon neutrality coordination and refinement. Task 2. Tool Coordination and Strategy Evaluation  Convert the existing community analysis spreadsheets into a user-friendly community carbon planning tool, in coordination with Raimi + Associates.  Update the analysis to address other costs and benefits not included in the first phase (i.e., air quality, health) and refinement of land use and transportation analysis.  Convert the existing municipal  44 hours of community tool development, coordination, and analysis refinement  Additional 40 hours of municipal tool development and coordination. Task Description Assumptions analysis spreadsheets into a user-friendly municipal carbon planning tool. Task 3. Low Carbon Future  Support City Council discussions on municipal carbon neutrality planning.  Attend April 28 City Council meeting focused on municipal carbon commitment.  Support and attend May 11 City Council/Planning Commission Study Session focused on evaluation of General Plan alternatives and carbon impacts.  22 hours of recommendation and Council meeting support and 1 person-trip (May 11)  Additional 36 hours of coordination and meeting support  2 additional person trips for April 28 City Council meeting  1 additional person trip for Study Session (May 11, 2015) Task 4. Budgeting and Action Plan  Develop an action plan that identifies priority near-term strategies to achieve the low carbon future.  Recommendation of draft policies, potential programs, and other longer-term implementation strategies to be incorporated into the updated General Plan.  20 hours of action plan development and General Plan alignment (March 2015) TOTAL $24,000 (original proposal) $13,120 (additional services) $37,120 revised total We are supported in this effort by Juan Matute, Associate Director of the UCLA Lewis Center and the Institute of Transportation Studies. As founding director of the UCLA Local Climate Change Initiative, Juan joins the Brendle Group team on this project to infuse his knowledge of Hermosa Beach’s previous and ongoing carbon neutrality efforts, and to leverage his extensive regional and national climate change research experience. The quote is based on the following 2015 labor rates: Description Rate ($/hr) Principal 190 Senior Engineer 160 Engineer/Planner IV 130 Engineer/Planner III 100 Engineer/Planner II 90 Engineer/Planner/Analyst I 75 Engineering/Planner Intern 60 Administrative Assistant 65 Mr. Matute 125 A description of each task, budget assumptions, and deliverables is provided on the following pages. Updates to the original scope of work are identified in red. Task 1. Stakeholder Engagement Description: Under this task, Brendle Group will work with the City of Hermosa Beach and General Plan consultants (Raimi + Associates) to explore the topic of carbon neutrality with the General Plan Working Group, Technical Advisory Committee, and a focus group of other local and regional climate experts and carbon neutrality advocates. Brendle Group will facilitate conversations with these groups to explore potential pathways and preferences to achieve a preliminary target of achieving carbon neutrality within the current General Plan timeframe. Brendle Group will facilitate the meetings with Raimi + Associates and the City of Hermosa Beach providing support in terms of meeting logistics, invitations, and coordination with the General Plan update. Brendle Group will also coordinate with Juan Matute, GSE Solutions, and City staff on the refinement of the municipal carbon neutrality analysis. Budget Assumptions: 4 hours of Phase 2 coordination, 24 hours of meeting facilitation, 2 person trips (each trip two days in length), 20 hours of municipal carbon neutrality discussion and refinement. Deliverables: Facilitation for stakeholder meetings (TAC, Working Group, and Focus Group). Revised municipal carbon neutrality analysis. Task 2. Tool Coordination and Strategy Evaluation Description: This task will build on the analysis completed during the first phase of work, and will include further development and refinement of the cost-benefit analysis of the carbon neutrality goal. Brendle Group, in coordination with Raimi + Associates, will convert the existing analysis spreadsheets into a user-friendly community carbon planning tool that will feature an inputs dashboard and a summary of output results, allowing for real-time and adjustments to assumptions and strategies to achieve the City’s climate goals. The previous analysis will be refined to address other costs and benefits not included in the first phase, including air quality, health, and other topics identified through the stakeholder engagement process. The evaluation tool will also be coordinated and more closely aligned with the transportation, land use and other alternatives and options being explored as part of the General Plan update effort. This task will also include the development of a municipal carbon neutrality planning tool, which will build on the municipal carbon neutrality analysis to-date and provide users with a similar interface as the community carbon planning too. It will also be designed to interface with existing tools for ongoing monitoring and reporting available to municipalities (including ICLEI Clear Path and the Carbon Registry). Budget Assumptions: 44 hours of community carbon tool development and refinement, 40 hours of municipal carbon tool development. Deliverables: Community analysis tool and documentation, municipal analysis tool and documentation. Task 3. Low Carbon Future Description: Building on the preliminary carbon neutrality goal and the evaluation of different strategies to achieve it, Brendle Group will develop recommendations for the community’s low carbon future, including municipal and community scales. Brendle Group will attend and support the municipal carbon neutrality discussion at the March 28, 2015 City Council meeting, including individual conversations with Council members before the meeting, as appropriate. Brendle Group will also attend support the May 11, 2015 Joint Study Session between City Council and Planning Commissions focused on the land use and transportation alternatives under consideration in the General Plan update. Brendle Group will support the evaluation and discussion of how those alternatives impact the community’s low carbon future potential. Budget Assumptions: 62 hours of meting coordination and support. Support and attendance at March 28, 2015 City Council Meeting (including 2 Brendle Group person trip). Support and attendance at May 11, 2015 Joint Study Session (including 2 Brendle Group person trips). Deliverables: PowerPoint slide deck and Staff Report development support. Task 4. Action Plan Description: The final task will be the development of an action plan that identifies priority near-term strategies to achieve the carbon neutrality target. The action plan will detail budget needs and responsible parties for priority actions. It will also identify potential supporting partners and resources for all actions (as applicable). The action plan will also recommend draft policies, potential programs, and other longer-term implementation strategies to be incorporated into the updated General Plan. Budget Assumptions: 12 hours of action plan development and 10 hours of General Plan coordination. Deliverables: Action plan memo, recommended language for General Plan Schedule We propose to conduct these tasks by the end of June 2014. We appreciate the opportunity to propose these services. Sincerely, Judy Dorsey President Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0327 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 APPROVAL OF LEASE EXTENSION FOR PROPERTY LOCATED AT 552 11TH PLACE (HERMOSA SELF STORAGE) (Finance Director Viki Copeland) Recommended Action: It is recommended that the City Council: 1.Approve the extension of the lease term for five years, with a one-year termination clause each year after the first two years, through April 30, 2020. 2.Direct the City Manager to execute the attached extension of the lease. Background: The City assumed the existing lease (with an expiration date of 1/31/09) when the property was purchased in March 2005. The lease is a triple net lease (whereby the lessee is responsible for insurance, taxes and maintenance). The original lease rate was $15,646.92 per month, with a CPI adjustment not to exceed 3%. The lease was extended in 2008 for three years through 1/31/12. In 2012, the lease was extended for another three years through 1/31/15 and, at the request of Mr. Richard Thielscher of Thielscher-Randall Corporation, owner of the Hermosa Self-Storage, the City Council reduced the lease amount to $15,000 and removed the CPI clause. The City also added a clause that provides for a one-year notice of termination in the event that the city determines another use for the property. The City Council extended the lease on 01/13/15 for 60 days through 3/31/15 since the property could have been affected by the March 3, 2015 election. On March 24, 2015, the City Council extended the lease through April 30, 2015. Analysis: Mr. Thielscher requested that the lease be extended for five years with a one year termination clause after three years at the current rate of $15,000 per month (this would equate to a four year term before the tenant could be required to vacate the premises). Mr. Thielscher provides his rationale for the lease term in his attached email and indicates that he has recently had an expenditure of $30,000 when the roof partially collapsed. He related in a phone conversation that due to the age of the building he also expects to have extraordinary additional expenses for potential replacement of the sump pump and backup systems which only make sense with a longer term agreement. For this reason, he is requesting that the lease amount remain the same. Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0327 Staff proposed to Mr. Thielscher that the lease be extended for five years with a one year termination clause after two years, rather than three, with a one year termination clause thereafter and Mr. Thielscher has agreed (this would equate to a three year term before the tenant could be required to vacate the premises). An excerpt from the staff report of 12/13/11, when the one-year termination clause was added, is inserted below. To address the issue of whether a one-year termination clause was adequate if the City wanted to consider rezoning, selling or considering another use for the property, the discussion outlines the steps that would be required. Staff has reviewed the times and they are still relevant; considering the pre-planning and community input that would likely also be involved, the time frame needed by the City may be underestimated. Excerpt from the 12/13/11 Staff Report Lease Term: The City Council asked for a one-year clause to be added which essentially turns the three year lease into a one year lease after the first year. There was some concern about whether we should offer a month to month lease in the event that the City wants to consider rezoning the property and selling it or considering another use. In practical terms, either of the decisions would involve a number of steps and would require a minimum of 2+ years to complete. A very preliminary list of likely steps and time frames needed to rezone to another use for the best value and the preparation of the property would be: ·Hire a consultant to review development options (in relation to use of the entire civic center area to determine the best value/highest and best use 4-6 months ·Declare the property surplus and offer to other public agencies 4-6 months (Agencies must be notified to respond within 60 days. If a response is received, negotiations ensue for a minimum of 60 days to reach a sale price.) ·Process the following: §General Plan Amendment §Zone Change §Environmental Impact Report (consultant) ·Total process for hiring consultant, public hearing process, public comment period for the above 1 year + ·Coastal Commission, Land Use Amendment 4-6 months ·Preparation for Sale - Survey, Phase 1 Environmental, Appraisal 3 months Total Minimum Time for All Processes 2+ years If Council direction was to just go direct to rezoning to residential, the first step could be skipped but if we are Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0327 trying to get the highest and best use, all of the steps above are recommended. Due to the time involved for these steps, it appears that the lease with the one year termination clause after the initial two years is adequate for the City’s plans. Other options such as hiring a consultant or real estate professional to explore other tenants were not recommended due to the inclusion of the one-year termination clause which would be a disincentive for new tenants. Since the last meeting, staff did request that three real estate brokers review the lease terms and subject property to determine if the current lease amount is below market. While all three brokers had a variety of ideas for uses that would increase the lease value if the one year notice clause was not necessary, all three concluded that while the current lease may be under market for storage facilities in general, the property in its current state and with the one-year termination clause supports the current lease amount. Two brokers mentioned a CPI increase of 3% is customary however that clause was removed at the time the one- year notice clause was added as mentioned in the background. The agreement drafted by the City Attorney’s office that reflects the terms as stated in item #1 above is attached. Attachments: 1. Thielscher Email dated 3-11-15 2. 5th Self Storage Lease Amendment Respectfully Submitted by: Viki Copeland Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ From:Dick Thielscher [mailto:dicktilsh@cox.net] Sent:Wednesday, March 11, 2015 5:20 PM To:Viki Copeland Subject:Lease between City of Hermosa Beach and Thielscher-Randall Financial Corp. on property at 552 - 11th Place, Hermosa Beach, Ca. Viki….I don’t have Tom Bakaly and Michael Jenkins email addresses…..I would appreciate your forwarding this email to them. We have occupied this building for 37 years….never been late on a payment and have made many, many repairs to the building as well as installing a very expensive sump pump system with backups in the event of failure, replacement of various sections of roofing and constant repairs to the roof(you can’t have roof leaks with over 300 tenants’ goods in storage), upgraded power and lighting, sealing outside walls against moisture and floors against oil residue from the original owner’s manufacture of sofa material plus numerous other items. My guess is the building is probably 70+ years old but your building department would know for sure. Recently, as you know, a section of the roofing collapsed which also destroyed a section of the sprinkler system at a cost of over $30,000. The fire department also required additional lighted exit signs and replacing sprinkler heads which we installed. Clearly, we acknowledge that our lease is a NNN lease and requires that the lessee bear the cost of any and all repairs etc. but as the building gets older and older, our maintenance of the building gets costlier and costlier. We are willing to continue accepting these increasing costs but only if the lease term is sufficiently long enough to amortize these costs over enough years. Assuming the City wants to continue our tenancy, we need the new lease term to be a minimum of 5 years with the lessor to have the option to terminate the lease with one year’s notice after three years. The current rent and all present terms would remain the same. I would appreciate hearing via email if this is acceptable. Thank you, Richard Thielscher FIFTH AMENDMENT TO HERMOSA SELF STORAGE STANDARD INDUSTRIAL/COMMERCIAL SINGLE-TENANT LEASE This Fifth Amendment (“Fifth Amendment”) to that certain Standard Industrial/Commercial Single-Tenant Lease, dated February 1, 1994 (“Lease”) is made and entered into on this __day of April, 2015 by and between the City of Hermosa Beach (“Lessor”) and Thielscher-Randall Financial Corporation (“Lessee”). The Lessor and Lessee may be referred to herein individually and collectively as the “Party” or “Parties.” RECITALS A.Pursuant to that certain Purchase and Sale Agreement by and between Stanley S. Strasberg and the City of Hermosa Beach, dated March 31, 2005, Lessor currently owns that certain property commonly known as 552 11th Place, Hermosa Beach, California (the “Property”). Upon acquisition of the Property in 2005, Lessor took an assignment of the Lease. B.Pursuant to that certain Extension of Lease, dated October 28, 2008 (“First Amendment”), the Parties agreed to extend the term of the Lease by three years, expiring on January 31, 2012, and specify new monthly rental rates. C.Pursuant to that certain Second Amendment to Hermosa Self Storage Standard Industrial/Commercial Single-Tenant Lease (“Second Amendment”) dated January 11, 2012, the Parties agreed to extend the term of the lease by three years, expiring on January 31, 2015, specify new monthly rental rates and make other minor modifications to the Lease. D.Pursuant to that certain Third Amendment to Hermosa Self Storage Standard Industrial/Commercial Single-Tenant Lease (“Third Amendment”) dated January 27, 2015 the Parties agreed to extend the term of the lease by sixty (60) days, expiring on March 31, 2015. E.Pursuant to that certain Fourth Amendment to Hermosa Self Storage Standard Industrial/Commercial Single-Tenant Lease (“Fourth Amendment”) dated March 25, 2015 the Parties agreed to extend the term of the lease by thirty (30) days, expiring on April 30, 2015. F.The Parties now desire to further amend the Lease in order to extend the term of the Lease by five years to April 30, 2020 and to modify the termination provision of the Lease. NOW, THEREFORE, in consideration of the foregoing, the Lease is amended as follows: 1.Section 1.3 of the Lease and Paragraph 1 of the Fourth Amendment are hereby amended to read as follows: “Term: 5 years commencing May 1, 2015 (“Commencement Date”) and ending on April 30, 2020 (“Expiration Date”).” 2.Section 54 of the Lease and Paragraph 3 of the Second Amendment are hereby amended to read as follows: “Termination: Lessor may terminate this Lease without cause at any time after April 30, 2017, upon one (1) year’s written notice to Lessee. Such notice shall not be required or otherwise affect Lessor’s right to terminate this Lease for cause as provided for in Section 13.2.” 3.The above referenced Recitals are incorporated herein. 4.Except as set forth in this Fifth Amendment, all other terms and provisions of the Lease, as previously amended, remain unmodified and in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Fifth Amendment as of the date set forth above. LESSOR: City of Hermosa Beach, a municipal corporation By: ______________________________________ Tom Bakaly, City Manager ATTEST: By: ______________________________________ Elaine Doerfling, City Clerk APPROVED AS TO FORM By: ______________________________________ Michael Jenkins, City Attorney LESSEE: Thielscher-Randall Financial Corporation By: ______________________________________ [xxx] Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0322 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 CONSIDERATION OF RESOLUTION AMENDING THE OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS FOR PIER PLAZA (INCLUDING LORETO PLAZA) PER MUNICIPAL CODE CHAPTER 12.16 (ENCROACHMENTS) AND DETERMINATION THAT THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Senior Planner Pamela Townsend) Recommended Action: Adopt a resolution amending City Council Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza,” Outdoor Dining Design and Operational Standards for Pier Plaza, as amended by Resolution 12-6802, including timeframes for compliance with said revisions, directing the Planning Commission to review how the encroachments are functioning one year from adoption of the subject resolution, determining that no rent is required for queuing areas, and determining the project is exempt from the California Environmental Quality Act. Background: On August 26, 2014, as part of a larger initiative to reduce impacts from on-sale beverage establishments and improve operation of the Plaza and downtown, the Council considered whether the standards for outdoor dining within encroachment areas on Pier Plaza should be modified to further Council and community goals. The Council directed the Planning Commission to provide its recommendations on the following issues. A. Stanchions and lines on Pier Plaza:Use of stanchions/lines by bars and live entertainment venues,Family-friendly objective: Time of day (no earlier than 10 or 11 pm?), Consider legitimate use of lines earlier in the day (when people have tickets for example?), Length of lines, Configuration of lines/ relationship to bollards (concrete cubes), Insurance to cover use of space outside encroachment area, Rent for use of space to benefit business B. Hostess stands:Potential for smaller footprint, standardized stands The Planning Commission on March 17, 2015 adopted Resolution 15-6 by a 5-0 vote recommending the City Council adopt amendments to the “Outdoor Dining Design and Operational Standards” set forth in City Council Resolution 05-6417 (“Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza”) as amended per City Council Resolution 12-6802. Hermosa Beach Printed on 4/9/2015Page 1 of 7 powered by Legistar™ File #:REPORT 15-0322 Outdoor dining on Pier Plaza in conjunction with on-sale establishments, restaurants and snack shops is allowed within 13 feet deep encroachment areas in compliance with the adopted Standards which seek to “balance the respective interests of restaurant establishments that desire to offer outdoor dining to their patrons, restaurant patrons and the City, which encourages the atmosphere created by outdoor dining but seeks to assure and protect the availability of the right-of-way for safe and convenient pedestrian passage.” The proposal presented to the Commission by staff benefitted from a meeting with the Hospitality Association on February 4th, attended by the Police Chief, Community Development staff, and Economic Development Officer. Notice was provided to all property owners within 500 feet of the Plaza and placed in the legal ads. The Planning Commission Staff Reports which provide additional details and Commission deliberations may be reviewed online. March 17, 2015: <http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3628&meta_id=184061> February 17, 2015 and prior continuances: <http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3570&meta_id=177406> Analysis: The Commission considered the following issues as directed along with several issues related to the functioning of the Plaza. In regard to its recommendations, the Commission recommends that site plans attached to encroachment permits must be modified to comply with the revised Standards within 60 days of the effective date of the Council’s resolution, and operations must comply or improvements (such as barriers) be completed within 90 days of the effective date of the Council’s resolution. The Commission also proposes to review how the encroachments are functioning one year from Council action. A. QUEUING AND STANCHIONS Issues associated with queuing for various establishments on the Plaza, typically in the evening in conjunction with live entertainment (including DJs) or in the afternoon with a sporting or other special event at a particular business, relate to safe egress, crowd control, and loitering, as well as circulation of pedestrians and others, and enjoyment of use of the plaza by the community generally. The Downtown Core Revitalization Strategy supports improving Plaza design and operations to be more family-friendly and inclusive of all segments of the community. The Zoning Code states that on -sale businesses shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. The adopted Outdoor Dining Design and Operational Standards require a continuous pedestrian path not less than 5 feet in width, or more as deemed appropriate by the Director of Public Works, for pedestrian circulation outside of the outdoor dining area. The Standards currently provide that host/hostess podiums, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as shown on the approved plan attached to the Encroachment Permit. Items may be placed outside the encroachment area only if covered by the liability insurance policies required by the Standards. th Hermosa Beach Printed on 4/9/2015Page 2 of 7 powered by Legistar™ File #:REPORT 15-0322 The February 4th meeting with the Hospitality Association revealed that queues serve a number of purposes that benefit the City as well as businesses. They provide a means for people to wait to get into establishments in an orderly and controlled fashion rather than loitering or milling about on the Plaza, they provide a deterrent to people milling around on the Plaza when unlikely they will be admitted to an establishment, and they provide a tool for businesses to monitor behavior that might lead to problems inside the establishment. While staff and the businesses discussed imposing a specific time before which stanchions could be set up, such as 10 p.m., the businesses supported more flexibility; the amendment to the Standards proposed by the Planning Commission provides flexibility in recognition of the advantages that queuing provides. The Commission recommends the following amendment to Section IV.M of the Outdoor Dining Design and Operational Standards for Pier Plaza: M.Host/hostess podiums,ash cans,portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as follows.Any such items shall be placed only in locations shown on the approved plan.Items may be placed outside the encroachment area only if covered by the liability insurance policies required by Section VI of these Standards. 1.Stanchions and queues shall comply with the following, unless an alternative configuration delineated on the site plan is approved, or as directed by the City during operations: a.Stanchions and queues shall not extend beyond the width of the business frontage on the Plaza (i.e., shall not extend in front of another business). The location of stanchions and management of the queue shall provide for a clear, continuous pedestrian path not less than five feet (5’) in width between the encroachment area and the stanchions and queue, and shall be located not less than twelve feet (12’) from the centerline of Pier Plaza. Businesses shall monitor the need for stanchions during each occurrence of use and remove those that are extraneous to the reasonable need to manage patrons. b.Stanchions may not be placed or stored outside the encroachment area. They must be stored within the business or within the encroachment area when the need for their used has concluded. c.Stanchions should only be placed on the plaza when reasonably necessary to manage queues. Businesses shall not maintain queues as a marketing tool to create an appearance of demand. Businesses shall avoid setting up stanchions and establishing queues until after 10:00 p.m. However stanchions may be set up at other times when reasonably necessary to manage patrons, such as in connection with specific events at the businesses beyond normal daily operations when warranted by actual demand. d.Notwithstanding the above, the City may take all action to ensure public Hermosa Beach Printed on 4/9/2015Page 3 of 7 powered by Legistar™ File #:REPORT 15-0322 safety and access. The City may additionally, at any time, direct a business to set up stanchions, manage queues, remove or relocate stanchions, or, if after directing a manager to remove or relocate stanchions or when there is no manager present, the City may unilaterally remove, relocate or confiscate stanchions and disperse the patrons. B. RENTS AND INSURANCE FOR USE OF QUEUING AREAS The Council asked for recommendations regarding rents and insurance for queuing areas allocated in connection with outdoor dining encroachments. The Commission’s recommendation does not include insurance requirements because the Outdoor Dining Design and Operational Standards currently require the applicant to maintain in force during the life of the Outdoor Dining Encroachment Permit comprehensive general liability, broad form property damage and blanket contractual liability insurance in a combined single limit amount, per claim and aggregate, of at least one million dollars ($1,000,000) covering the applicant’s operations on the sidewalk (i.e., Plaza), Worker’s Compensation insurance with statutory limits, employer’s liability insurance with limits of not less than one million dollars ($1,000,000) per accident, and comprehensive general liability providing coverage for all of the Applicant’s outdoor operations and facilities whether or not within the encroachment area. Regarding rents, the Commission recommended that rents for queuing areas not be charged due to the limited, temporary, occasional and nonexclusive use of the queuing areas. Per the Standards, the subject businesses pay an Outdoor Dining License fee charged on a per square foot basis for the encroachment area, which provides an exclusive right of use for outdoor dining, based on the square footage of the encroachment, geographic location, and hours of use. On Pier Plaza the fee is $1 per square foot for snack shops, $2 per square foot for restaurants that close before midnight, and $5 per square foot for restaurants closing after midnight. Fees were set in 2004, with snack shop fees set in 2007. In order to charge rents for use of queuing areas, the City would need to determine the fair market value of this temporary, intermittent and nonexclusive use. C. HOST/HOSTESS PODIUMS The Council requested recommendations on the potential for smaller footprints and standardized hostess stands. The Standards allow host/hostess podiums to be placed within and outside the encroachment areas as shown on an approved plan, but do not provide specifications for these podiums which tend to be of variable sizes, designs and placements and which can interfere with egress and circulation of people. There are a variety of host/hostess podium sizes and designs on the Plaza. Width (Length)Depth Height 44”26”84” 27”27”46” 24”24”45” 40”19”90” 34”61”47” 62”23”42”Hermosa Beach Printed on 4/9/2015Page 4 of 7 powered by Legistar™ File #:REPORT 15-0322 Width (Length)Depth Height44”26”84” 27”27”46” 24”24”45” 40”19”90” 34”61”47” 62”23”42” On February 4th the Hospitality Association reviewed a preliminary standard proposed by staff of a maximum of 30” wide (length), 30” deep, and 48” high. One single-pole umbrella attached to the podium could be allowed. Otherwise, the podium would need to be located within the encroachment area. Since many of the existing podiums would not comply the businesses proposed a grace period until the end of 2016. Businesses agreed with a restriction on displays or sales of merchandise from podiums to reduce a cluttered appearance. The Planning Commission recommends amendment to Section IV.M, imposing maximum dimensions to be complied with by the end of 2015 rather than 2016: M:“Host/hostess podiums,ash cans, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as follows . Any such items shall be placed only in locations shown on the approved plan. Items may be placed outside the encroachment area only if covered by the liability insurance policies required by Section VI of these Standards.” 1.See amendment regarding stanchions and queues above. 2.One host/hostess podium located outside the encroachment area is permitted per business as follows: a.The podium shall be a maximum of 30” wide (length), 30” deep, and 48” high. Any podium that the business can demonstrate has been in use as of February 1, 2015 that does not comply with these dimensions may continue to be used until December 31, 2015 at which time such podium must be replaced with a compliant podium. One single-pole umbrella, without advertising, attached to the podium to shield the employee from the elements is permitted; no portion of an umbrella shall be less than eight feet (8’) above the sidewalk. Identification of the business name and menu board may be affixed to the podium provided the dimensions above are not exceeded. Display or sales of merchandise from the podium is not permitted. Any podium that does not comply with these standards shall be located within the encroachment area at all times. b.Podiums placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. The podium shall be placed within the encroachment area or inside the business during hours that the business is closed. Hermosa Beach Printed on 4/9/2015Page 5 of 7 powered by Legistar™ File #:REPORT 15-0322 D. PORTABLE HEATERS The Commission also addressed circulation impediments and clutter related to portable heaters, which may currently be placed outside the encroachment areas. The proposal reviewed by the Hospitality Association and recommended by the Commission would allow one heater outside the encroachment area per 15 feet of frontage, also requiring they be moved into the encroachment area when the business is closed. The Planning Commission recommends amendment to Section IV.M, imposing a maximum number of heaters based length of frontages: M:“Host/hostess podiums,ash cans, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as follows . Any such items shall be placed only in locations shown on the approved plan. Items may be placed outside the encroachment area only if covered by the liability insurance policies required by Section VI of these Standards.” 1.See amendment regarding stanchions and queues above. 2.See amendment regarding host/hostess podiums above. 3.Portable heaters located outside the encroachment area shall be limited to one heater per 15 feet of linear frontage on the Plaza, provided that heaters need not be spaced at 15-foot intervals. Heaters placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. All heaters shall be placed within the encroachment area or inside the business during hours that the business is closed. E. BARRIERS The Commission was also concerned about furnishings extending outside the outdoor dining encroachment areas. Currently the Standards only require that on-sale establishments provide a barrier. The Department of Alcoholic Beverage Control requires provision of fixed barriers defining the area in which alcohol is allowed. The new retail encroachment standards adopted by Council require a barrier. The Hospitality Association agreed with the provision of barriers. The Planning Commission recommends amending Section IV to require all outdoor dining establishments to provide a barrier of design standards consistent with those required for the retail businesses: A.All establishments shall provide a physical barrier that satisfies these Standards. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that satisfies both these Standards and the requirements of the Alcohol Beverage Control Board.It is the responsibility of the applicant to research and verify design compliance with the Alcohol Beverage Control Board prior to filing an application for an Outdoor Dining Encroachment Permit.Barriers shall be attractive with a quality Hermosa Beach Printed on 4/9/2015Page 6 of 7 powered by Legistar™ File #:REPORT 15-0322 an Outdoor Dining Encroachment Permit.Barriers shall be attractive with a quality appearance,made of new materials such as wood and wrought iron.Barriers shall be of a permeable design that allows for visibility through the barrier.Chain-link fencing or other low quality materials are not permitted.Furnishings that provide the functional equivalent of a fixed barrier may be approved. B.Barriers shall conform to the Public Works Director’s installation standards and be removable. Barriers need not be removed each evening, but shall be capable of being removed; if imbedded into the pavement they must be fixed through the use of recessed sleeves and posts, otherwise by wheels that can be locked into place or weighted in place. C.Any modification to the surface of public sidewalks, such as borings for recessed sleeves, shall be approved by the Director. In no case shall there be any modification to the existing sidewalk surface. D.Barriers shall be able to withstand inclement outdoor weather and one hundred (100) pounds of horizontal force at the top of the barriers when in their fixed positions. E.The height of any barrier shall not exceed three feet,six inches (3’- 6”)with the exception that clear glass or plastic windscreens not to exceed six feet, six inches (6‘- 6”)6.5’ in height may also be installed on the westerly side of the encroachment area. Attachments: 1.Proposed Council Resolution 2.Planning Commission Resolution 15-6 3.Outdoor Dining Design and Operational Standards for Pier Plaza Respectfully Submitted by: Pamela Townsend, Senior Planner Concur: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 7 of 7 powered by Legistar™ 1 C.C. RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CITY COUNCIL RESOLUTION 05- 6417, “ADOPTING STANDARDS AND PROCEDURES FOR THE DESIGN AND OPERATION OF OUTDOOR DINING AREAS ON PIER PLAZA”, OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS FOR PIER PLAZA, AS AMENDED BY RESOLUTION 12- 6802, AND DETERMINING THE PROJECT IS CATEGORICALLY EXEMPT FROM THE ENVIRONMENTAL QUALITY ACT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Pursuant to direction of the City Council on August 26, 2014, the Planning Commission held duly noticed public hearings on November 17 and December 3, 2014 and February 17 and March 17, 2015 and adopted Resolution 15-6 recommending that the City Council amend Subsections A, E, and M of Section IV (Design Standards) of Exhibit A to City Council Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza” as amended per Resolution 12-6802 and recommending the project is Categorically Exempt from the Environmental Quality Act (TEXT 14-6). SECTION 2. The City Council held a duly noticed public hearing on April 14, 2015, at which time all testimony, both oral and written, was presented to and considered by the City Council. SECTION 3. The City Council hereby makes the following findings: 1. On August 9, 2005 the City Council adopted Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza”, as amended by Resolution 12-6802, pursuant to Title 12, Chapter 12.16 of the Municipal Code pertaining to encroachments into the public right-of-way. 2. On August 26, 2014, as part of a larger initiative to reduce impacts from on- sale beverage establishments and improve operation of the Plaza and downtown, the Council addressed the potential to modify the standards for outdoor dining within encroachment areas on Pier Plaza to further Council and community goals. SECTION 4. The proposed amendment is exempt from the requirements of the California Environmental Quality Act under Sections 15305(b) issuance of minor encroachment permits and 15061(b)(3) because the proposed project makes minor changes to existing regulations allowing temporary placement of furnishings on an existing public plaza, pursuant to encroachment permits and regulations, that will 2 preserve the adequacy and safety of the pedestrian way, and will not increase land use intensity, and will not otherwise affect the physical environment, surrounding uses, air, water, traffic, circulation, access, noise, lighting, services or infrastructure, or other elements due to limited physical space in which they may be located and comprehensive development standards controlling design and operation, and such permits are immediately revocable should any problems result. Therefore no impacts to the environment will result. SECTION 5. The City Council of the City of Hermosa Beach hereby modifies the standards for outdoor dining on Pier Plaza as follows: 1. Subsection A of Section IV (Design Standards) of Exhibit A to City Council Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza” is amended to read as follows: A. All establishments shall provide a physical barrier that satisfies these Standards. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that satisfies both these Standards and the requirements of the Alcohol Beverage Control Board. It is the responsibility of the applicant to research and verify design compliance with the Alcohol Beverage Control Board prior to filing an application for an Outdoor Dining Encroachment Permit. Barriers shall be attractive with a quality appearance, made of new materials such as wood and wrought iron. Barriers shall be of a permeable design that allows for visibility through the barrier. Chain-link fencing or other low quality materials are not permitted. Furnishings that provide the functional equivalent of a fixed barrier may be approved. 2. Subsection E of Section IV (Design Standards) of Exhibit A to City Council Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza” is amended to read as follows: E. The height of any barrier shall not exceed three feet, six inches (3’- 6”) with the exception that clear glass or plastic windscreens not to exceed six feet, six inches (6’- 6”) in height may also be installed on the westerly side of the encroachment area. 3. Subsection M of Section IV (Design Standards) of Exhibit A to City Council Resolution 05-6417 “Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza” is amended to read as follows: M: Host/hostess podiums, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as follows. Any such items shall be placed only in locations shown on the approved plan. Items may be placed outside the encroachment area only 3 if covered by the liability insurance policies required by Section VI of these Standards.” 1. Stanchions and queues shall comply with the following, unless an alternative configuration delineated on the site plan is approved, or as directed by the City during operations: a. Stanchions and queues shall not extend beyond the width of the business frontage on the Plaza (i.e., shall not extend in front of another business). The location of stanchions and management of the queue shall provide for a clear, continuous pedestrian path not less than five feet (5’) in width between the encroachment area and the stanchions and queue, and shall be located not less than twelve feet (12’) from the centerline of Pier Plaza. Businesses shall monitor the need for stanchions during each occurrence of use and remove those that are extraneous to the reasonable need to manage patrons. b. Stanchions may not be placed or stored outside the encroachment area. They must be stored within the business or within the encroachment area when the need for their used has concluded. c. Stanchions should only be placed on the plaza when reasonably necessary to manage queues. Businesses shall not maintain queues as a marketing tool to create an appearance of demand. Businesses shall avoid setting up stanchions and establishing queues until after 10:00 p.m. However stanchions may be set up at other times when reasonably necessary to manage patrons, such as in connection with specific events at the businesses beyond normal daily operations when warranted by actual demand. d. Notwithstanding the above, the City may take all action to ensure public safety and access. The City may additionally, at any time, direct a business to set up stanchions, manage queues, remove or relocate stanchions, or, if after directing a manager to remove or relocate stanchions or when there is no manager present, the City may unilaterally remove, relocate or confiscate stanchions and disperse the patrons. 2. One host/hostess podium located outside the encroachment area is permitted per business as follows: a. The podium shall be a maximum of 30” wide (length), 30” deep, and 48” high. Any podium that the business can demonstrate has been in use as of February 1, 2015 that does not comply 4 with these dimensions may continue to be used until December 31, 2015 at which time such podium must be replaced with a compliant podium. One single-pole umbrella, without advertising, attached to the podium to shield the employee from the elements is permitted; no portion of an umbrella shall be less than eight feet (8’) above the sidewalk. Identification of the business name and menu board may be affixed to the podium provided the dimensions above are not exceeded. Display or sales of merchandise from the podium is not permitted. Any podium that does not comply with these standards shall be located within the encroachment area at all times. b. Podiums placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. The podium shall be placed within the encroachment area or inside the business during hours that the business is closed. 3. Portable heaters located outside the encroachment area shall be limited to one heater per 15 feet of linear frontage on the Plaza, provided that heaters need not be spaced at 15-foot intervals. Heaters placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. All heaters shall be placed within the encroachment area or inside the business during hours that the business is closed. SECTION 6. The City Council further orders that: 1. Site plans in Encroachment Permits shall be modified and to comply with the revised standards within 60 days of the adoption of this resolution, and operations must comply or improvements (such as barriers) must be completed within 90 days of adoption of this resolution. 2. Rents shall not be charged for queuing areas permitted on Pier Plaza shown on site plans in encroachment permits pursuant to the subject Standards due to the public benefits they provide relative to crowd control and security, and the limited, temporary, and occasional use of the queuing areas. 3. The Planning Commission shall review how the subject encroachments are functioning one year from adoption of this resolution. SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of the city; and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. 5 PASSED, APPROVED, and ADOPTED this _____ day of __________, 2015. _______________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: _____________________________ ______________________________ City Clerk City Attorney 1 P.C. RESOLUTION NO. 15-6 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING CITY COUNCIL APPROVAL OF AN AMENDMENT TO STANDARDS AND PROCEDURES FOR THE DESIGN AND OPERATION OF OUTDOOR DINING AREAS ON PIER PLAZA The Planning Commission of the City of Hermosa Beach does hereby resolve and order as follows: SECTION 1. Pursuant to direction of the City Council on August 26, 2014, on November 17 and December 3, 2014 and February 17, 2015 the Planning Commission held a public hearing to consider an amendment to the Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza, including the Outdoor Dining Design and Operational Standards pursuant to Title 12, Chapter 12.16 of the Municipal Code pertaining to encroachments into the Public Right-of- Way adopted per City Council Resolution 05-6417 and amended per Resolution 12-6802 (TEXT 14-6), and all testimony, both oral and written, was presented to and considered by the Commission. SECTION 2. The proposed amendment is exempt from the requirements of the California Environmental Quality Act under Sections 15305(b) issuance of minor encroachment permits and 15061(b)(3) because the proposed project makes minor changes to existing regulations allowing temporary placement of furnishings on an existing public plaza, pursuant to encroachment permits and regulations, that will preserve the adequacy and safety of the pedestrian way, and will not increase land use intensity, and will not otherwise affect the physical environment, surrounding uses, air, water, traffic, circulation, access, noise, lighting, services or infrastructure, or other elements due to limited physical space in which they may be located and comprehensive development standards controlling design and operation, and such permits are immediately revocable should any problems result. Therefore no impacts to the environment will result. SECTION 3. The Planning Commission of the City of Hermosa Beach hereby recommends the City Council adopt the following amendments to Exhibit A, Outdoor Dining Design and Operational Standards, to City Council Resolution 05-6417 (Adopting Standards and Procedures for the Design and Operation of Outdoor Dining Areas on Pier Plaza) as amended per City Council Resolution 12-6802: 1. Amend Subsections A, E and M of Section IV (Design Standards) to read as follows. A. All establishments shall provide a physical barrier that satisfies these Standards. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that satisfies both these Standards and the requirements of the Alcohol Beverage Control Board. It is the responsibility of the applicant to research and verify design compliance with the Alcohol Beverage Control Board prior to filing an application for an Outdoor Dining Encroachment Permit. Barriers shall be attractive with a quality appearance, made of new materials such as wood and wrought iron. Barriers shall be of a permeable design that allows for visibility through the barrier. Chain-link fencing or other low quality materials are not permitted. Furnishings that provide the functional equivalent of a fixed barrier may be approved. 2 E. The height of any barrier shall not exceed three feet, six inches (3’- 6”) with the exception that clear glass or plastic windscreens not to exceed six feet, six inches (6’- 6”) 6.5’ in height may also be installed on the westerly side of the encroachment area. M. Host/hostess podiums, ash cans, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area as follows. Any such items shall be placed only in locations shown on the approved plan. Items may be placed outside the encroachment area only if covered by the liability insurance policies required by Section VI of these Standards. 1. Stanchions and queues shall comply with the following, unless an alternative configuration delineated on the site plan is approved, or as directed by the City during operations: a. Stanchions and queues shall not extend beyond the width of the business frontage on the Plaza (i.e., shall not extend in front of another business). The location of stanchions and management of the queue shall provide for a clear, continuous pedestrian path not less than five feet (5’) in width between the encroachment area and the stanchions and queue, and shall be located not less than twelve feet (12’) from the centerline of Pier Plaza. Businesses shall monitor the need for stanchions during each occurrence of use and remove those that are extraneous to the reasonable need to manage patrons. b. Stanchions may not be placed or stored outside the encroachment area. They must be stored within the business or within the encroachment area when the need for their used has concluded. c. Stanchions should only be placed on the plaza when reasonably necessary to manage queues. Businesses shall not maintain queues as a marketing tool to create an appearance of demand. Businesses shall avoid setting up stanchions and establishing queues until after 10:00 p.m. However stanchions may be set up at other times when reasonably necessary to manage patrons, such as in connection with specific events at the businesses beyond normal daily operations when warranted by actual demand. d. Notwithstanding the above, the City may take all action to ensure public safety and access. The City may additionally, at any time, direct a business to set up stanchions, manage queues, remove or relocate stanchions, or, if after directing a manager to remove or relocate stanchions or when there is no manager present, the City may unilaterally remove, relocate or confiscate stanchions and disperse the patrons. 2. One host/hostess podium located outside the encroachment area is permitted per business as follows: a. The podium shall be a maximum of 30” wide (length), 30” deep, and 48” high. Any podium that the business can demonstrate has been in use as of 3 February 1, 2015 that does not comply with these dimensions may continue to be used until December 31, 2015 at which time such podium must be replaced with a compliant podium. One single-pole umbrella, without advertising, attached to the podium to shield the employee from the elements is permitted; no portion of an umbrella shall be less than eight feet (8’) above the sidewalk. Identification of the business name and menu board may be affixed to the podium provided the dimensions above are not exceeded. Display or sales of merchandise from the podium is not permitted. Any podium that does not comply with these standards shall be located within the encroachment area at all times. b. Podiums placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. The podium shall be placed within the encroachment area or inside the business during hours that the business is closed. 3. Portable heaters located outside the encroachment area shall be limited to one heater per 15 feet of linear frontage on the Plaza, provided that heaters need not be spaced at 15-foot intervals. Heaters placed outside the encroachment area shall be located adjacent to the perimeter of the encroachment area in an approved location on the Encroachment Permit site plan. All heaters shall be placed within the encroachment area or inside the business during hours that the business is closed. SECTION 4. The Planning Commission further recommends to the City Council that (a) rents for queuing areas not be required due to the limited, temporary, occasional and nonexclusive use of the queuing areas, (b) that site plans in encroachment permits be modified to comply with the revised standards within 60 days of the effective date of the Council resolution, and the operations must comply or improvements (such as barriers) be completed within 90 days of the effective date of the Council’s resolution, and (c) the Planning Commission review how the encroachments are functioning one year from Council action. VOTE: AYES: Comms.Allen,Hoffman,Perrotti,Pizer,Chmn.Flaherty NOES: None ABSTAIN: None ABSENT: None CERTIFICATION I hereby certify that the foregoing P.C. Resolution 15-6 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California, at its regular meeting of March 17, 2015. S/________________________________ S/______________________________ Michael Flaherty, Chairman Ken Robertson, Secretary March 17, 2015 Date CITY OF HERMOSA BEACH OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS FOR PIER PLAZA Adopted by City Council Resolution 05-6417 Amended by City Council Resolution 12-6802 I. INTRODUCTION A. The Outdoor Dining Design and Operational Standards are adopted pursuant to Section 12.16.100 of the Municipal Code in order to establish specific design and operational criteria for outdoor dining on the public right-of-way known as Pier Plaza (including Loreto Plaza). These standards balance the respective interests of restaurant establishments that desire to offer outdoor dining to their patrons, restaurant patrons and the City, which encourages the atmosphere created by outdoor dining but seeks to assure and protect the availability of the right-of-way for safe and convenient pedestrian passage. All outdoor dining on Pier Plaza shall comply with the standards set forth herein, and all encroachment permits issued for outdoor dining on Pier Plaza shall be in conformance herewith. No person shall use the public right-of- way on Pier Plaza for outdoor dining without first obtaining an Outdoor Dining Encroachment Permit from the City. B. An outdoor dining area is a place on the public sidewalk where patrons may consume food and/or beverages provided by an adjacent food service establishment. C. Establishments serving alcoholic beverages that apply for an Outdoor Dining Encroachment Permit shall meet the additional requirements of the State of California Alcohol Beverage Control Board. D. These standards and procedures regulate the design and operation of outdoor dining areas on Pier Plaza. However, they do not provide information on all the government agency requirements for starting a new restaurant or expanding an existing one. Business owners must secure the appropriate licenses and permits from the State Alcohol Beverage Control Board, Los Angeles County Health Department, the City of Hermosa Beach Community Development Department and Business License Office. E. Outdoor Dining Encroachment Permits are not transferable, salable, delegable or assignable. In the event of a transfer of the business, to the extent of 51% or more, the transferee shall apply to the Public Works Department for a new Encroachment Permit. F. These regulations do not apply to outdoor dining on private property or on the public right-of- way outside of Pier Plaza. II. APPLICATION PROCEDURE A. An application form for an Outdoor Dining Encroachment Permit may be obtained from the Public Works Department. A scaled and measured plan prepared by a licensed design professional shall accompany the application form. The plan shall delineate the encroachment area and the layout of furnishings and allowable amenities. The plan shall comply with all building and fire code regulations, and shall comply fully with all State and federal laws providing for access by the disabled. If the Applicant intends to modify the arrangement of furniture and other amenities or otherwise deviate from the plan at any time or times during the term of the Permit, the plan shall delineate all alternate arrangements to be utilized and all shall comply with the requirements set forth herein. B. An application fee in an amount determined by resolution of the City Council shall be paid at the time the application is submitted to the Public Works Department. C. Public Works Department staff shall obtain the written concurrence of the Community Development Department before approving any Outdoor Dining Encroachment Permit. D. The Director of Public Works is authorized to approve an outdoor dining application and to issue an Outdoor Dining Encroachment Permit on behalf of the City. The Encroachment Permit will specify the amount of the Outdoor Dining License fee to be paid by the applicant as established by resolution of the City Council. E. A maintenance deposit, in an amount determined by the Public Works Director to be adequate to pay for the replacement of the sidewalk paving and any fixtures within the outdoor dining area, shall be paid to the City at the time the Outdoor Dining Encroachment Permit is issued. It is the responsibility of the Applicant to maintain sidewalk paving and fixtures within the outdoor dining area in the condition they are in at the time of permitting. The Applicant shall be responsible for any repairs required as a result of the Applicant’s use of the area. Upon termination of the Permit and inspection of the paving and fixtures by the Public Works Department, the deposit shall be refunded to the Applicant less any offset for repairs. F. An application for renewal of an Outdoor Dining Encroachment Permit may be submitted to the Public Works Department on a form obtained from the Director. The application must be filed with the Public Works Department no later than thirty (30) days prior to the expiration of the existing Outdoor Dining Encroachment Permit. Upon determination by the Director that the Permit should be renewed, the Applicant shall pay the annual fee as determined by resolution of the City Council. (Staff Note: There is no annual fee; rather rent charges are collected.) III. OUTDOOR DINING SITES A. The outdoor dining encroachment area shall be a maximum depth of thirteen feet (13’) and include a clear, continuous pedestrian path not less than five feet (5’) in width or more as deemed appropriate by the Director of Public Works for pedestrian circulation outside of the outdoor dining area. As used herein, pedestrian path means a continuous obstruction-free sidewalk area, paved to City standards, between the outside boundary of the dining area. B. The outdoor dining area shall be accessible to the disabled. The buildings adjacent to these dining areas shall maintain building egress as defined by the Uniform Building Code and Title 24 Disabled Access Standards. C. The final location and configuration of the outdoor dining area shall be subject to approval by the Director of Public Works, who shall consider public safety issues unique to the specific location. D. No underground utilities are permitted within the encroachment area. IV. DESIGN STANDARDS A. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that satisfies these Standards and of the Alcohol Beverage Control Board. It is the responsibility of the applicant to research and verify design compliance with the Alcohol Beverage Control Board prior to filing an application for an Outdoor Dining Encroachment Permit. B. Barriers shall conform to the Public Works Director’s installation standards and be removable. Barriers need not be removed each evening, but shall be capable of being removed; if imbedded into the pavement they must be fixed through the use of recessed sleeves and posts, otherwise by wheels that can be locked into place or weighted in place. C. Any modification to the surface of public sidewalks, such as borings for recessed sleeves, shall be approved by the Director. In no case shall there be any modification to the existing sidewalk surface. D. Barriers shall be able to withstand inclement outdoor weather and one hundred (100) pounds of horizontal force at the top of the barriers when in their fixed positions. E. The height of any barrier shall not exceed three feet six inches (3’- 6”) exception that clear glass or plastic windscreens not to exceed 6.5’ in height may also be installed on the westerly side of the encroachment area. (Staff Note: The allowed height for plastic windscreens is 6’ – 6”) F. The use of awnings or umbrellas over the outdoor dining area is permitted, provided they do not interfere with street trees. No portion of an awning or umbrella shall be less than eight feet (8’) above the sidewalk. Umbrellas must be contained within the encroachment area. Awnings may extend up to six feet six inches (6’-6”) from the building front or cover up to fifty percent (50%) of the outdoor dining area, whichever is less. Retractable awnings may extend up to thirteen feet (13’) from the building front or cover up to one hundred percent (100%) of the outdoor dining area. whichever is less. A building permit must be obtained prior to installation of an awning. (Amended City Council Resolution 12-6802) G. Outdoor lighting fixtures should complement the style of the building. Lighting fixtures shall not be glaring to pedestrians on the adjacent right-of-way, and shall illuminate only the outdoor dining area. Outdoor lighting may be installed on the facade of the building. Lighting shall be installed by a licensed electrician and requires an electrical permit from the Building and Safety Division. H. Tivoli lights, table lamps and candles are encouraged. The use of any candles shall comply with State of California Fire Code and applicable City of Hermosa Beach requirements. I. An Historic Preservation Certificate of Appropriateness shall be required prior to attaching any lights, awnings, or physical barriers to an historic structure that has been designated “landmark” or “significant” by the City Council. J. Flowering plants are encouraged. K. Television sets are permitted with a building permit and electrical permit. L. Heaters are permitted with a building permit, electrical and plumbing permit. M. Host/hostess podiums, ash cans, portable heaters and stanchions used to facilitate queuing of patrons are permitted both within and outside the encroachment area. Any such items shall be placed only in locations shown on the approved plan. Items may be placed outside the encroachment area only if covered by the liability insurance policies required by Section VI of these Standards. (Staff Note: Due to the prohibition on smoking, ash cans are no longer allowed) V. STANDARDS OF OPERATION A. Restaurant management is responsible for running and operating the outdoor dining area and shall not delegate or assign that responsibility. Outdoor dining areas shall be continuously supervised by management. Patrons are prohibited from disturbing customers or passersby on the adjacent right-of-way by loud, boisterous, and unreasonable noise, offensive words or disruptive behavior. B. Restaurant management shall keep the outdoor dining area clear of litter, food scraps, and soiled dishes and utensils at all times. Trash receptacles shall be provided in outdoor dining areas used for consuming take-out items. C. At the end of each business day, establishments are required to clean (sweep and wash) the area in and around the outdoor dining area and remove the debris to a closed receptacle. No debris shall be swept, washed, or blown into the sidewalk, gutter or street in conformance with the City’s NPDES regulations. D. Televisions shall not be operated with audio. E. If disposable materials are used, the establishment shall comply with all applicable City recycling programs. F. Plants shall be properly maintained and stressed or dying plants shall be promptly replaced. Because plant fertilizers contain materials that can stain the pavement, water drainage from any plants onto the adjacent right-of-way shall not be allowed. Potted plants shall have saucers or other suitable systems to retain seepage and be elevated to allow for air flow of at least one inch (1”) between saucer and sidewalk. G. Awnings and umbrellas shall be washed whenever they are dirty and, in any event, no less than two times each year. H. All plans and permits for the outdoor dining area approved by the City shall be kept on the premises for inspection at all times when the establishment is open for business. I. Outdoor dining areas shall be operated in a manner that meets all requirements of the Los Angeles County Health Department and other applicable regulations. J. Upon termination of the Outdoor Dining Encroachment Permit, the Permittee shall immediately remove the barriers around the outdoor dining area, return the sidewalk to its original condition, and remove all personal property, furnishings, and equipment from the sidewalk. Any personal property remaining on the premises shall be removed pursuant to the laws of the State of California. K. All existing CUP provisions for the adjoining commercial establishment shall be enforced within the encroachment area. Noise, hours of operation and other city requirements shall be strictly enforced as if the encroachment area were an extension of the permittees place of business. If the encroachment permit requirements should not agree with the CUP requirements the stricter of the two requirements shall prevail. L. The allowable hours of operation within the outdoor encroachment area shall be consistent with the CUP requirements for a particular permittee. City Council will have the option to extend these hours for special events. M. The total number of patrons inside the establishment and in the outdoor encroachment area shall not exceed the posted occupancy limits of the establishment. VI. INSURANCE A. The Applicant shall obtain and maintain in force during the life of the Outdoor Dining Encroachment Permit comprehensive general liability, broad form property damage and blanket contractual liability insurance in a combined single limit amount, per claim and aggregate, of at least one million dollars ($1,000,000) covering the applicant’s operations on the sidewalk. Such insurance shall name, on a Special Endorsement form, the City, its elected, appointed boards, officers, agents and employees as additional insureds. A Certificate of Insurance shall contain provisions that prohibit cancellation, modification, or lapse without thirty (30) days prior written notice to the City. Both the Certificate of Insurance and the completed standard Special Endorsement form shall be submitted with the completed application for an Outdoor Dining Encroachment Permit. B. The Applicant shall obtain and maintain in force during the life of the Outdoor Dining Encroachment Permit Worker’s Compensation insurance with statutory limits, and employer’s liability insurance with limits of not less than one million dollars ($1,000,000) per accident. C. Comprehensive general liability policy shall provide coverage for all of the Applicant’s outdoor operations and facilities whether or not within the encroachment area. D. The Applicant shall indemnify and hold harmless City, its officers, employees and agents from and against all claims, causes of action, liabilities and damages for injuries to persons and property, including reasonable costs of defense and attorney fees, arising from the Applicant’s encroachment on City property, including but not limited to the Applicant’s negligent or wrongful acts, errors or omissions in the construction, erection, operation and continued maintenance of the encroachment in its location. The Applicant shall promptly pay the amount of any judgment rendered against City, its officers, employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by City in the defense of such claims. VII. ENFORCEMENT A. Notice of violation of the outdoor dining design standards or standards of operation shall be made in writing to the Permittee by any Code Enforcement Officer, Public Works Inspector or Building Inspector of the City. A copy of the notice shall be filed with the Public Works Director. The Permittee shall immediately cure the violation upon receipt of notice. If the violation is not cured within ten (10) days after issuance of the notice to the Permittee, the Director may suspend or revoke the Encroachment Permit. B. The Outdoor Dining Encroachment Permit is in the nature of a revocable license, and is revocable at will by the City. The Public Works Director may revoke an Outdoor Dining Encroachment Permit upon thirty (30) days written notice, with or without cause. The Director’s decision may be appealed to the City Council pursuant to the provisions of Chapter 12 of the Hermosa Beach Municipal Code. The City Council’s decision shall be final. 1 Attachment 3 POTENTIAL QUEUE AREA Pier Plaza Outdoor Dining 5’ 12’ 24’ Plaza centerline 13’ Business A Stanchions/ Queue Business B Stanchions/ Queue Business A Patio Business B Patio 50’ 20’ 5’ 10’ 20’ 13’ Business A Stanchions/ Queue Business A Patio 22’ 13th Ct Pier Plaza 12th CtThe StrandHermosa AveBeach DrBeach Dr1101 11 36 19 1106 81 90 039 65 52 53 57 7268602230 59 73 1138 1128 323020 1272 1250 1 inch = 60 feet LoretoPlaza Pier Plaza ± ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! !! !! !! !! !! !! !! !!!!!! !!!!!! !! !!! ! ! ! ! ! ! !! !! !! 1101 11 36 19 0 90 81 39 1106 65 52 53 57 726860 22 30 59 73 1138 1128 1250 20 30 321272 1 inch = 20 feet !Granite Bollards !Pier Plaza Street Lights !Tree WellsThe StrandBeach Dr.Beach Dr.LoretoPlaza Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0305 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 OIL FINANCING UPDATE (City Manager Tom Bakaly) Recommended Action: Receive and file. Background and Analysis: The Settlement Agreement with E&B calls for payment of $17.5 million in the event of failure of the oil ballot measure. Staff engaged the firm of Kosmont Realty Corporation to explore short term, interim financing options and to identify longer-term financing alternatives. The firm of Norton Rose Fulbright was engaged as bond counsel to preliminary opine on the tax exempt/taxable status of any financing alternatives and advise as to the legality of financing alternatives. On March 19, 2015, the City Manager, City Attorney and Finance Director had a cordial meeting with E&B representatives for a preliminary discussion about the payment required by the Settlement Agreement. The E&B representatives requested that the City submit a proposal to them for payment of the $17.5 million by April 16, 2015. At its meeting of March 24, 2015, Council directed staff to: ·pay $6 million up front to E&B ·Focus on both Lease Revenue Bond (LRB) and Lease-Leaseback Structure (15-20 years including private placement) ·Move ahead with taxable rates but also explore tax-exempt rates ·Focus on fixed interest rates for bonds, but look at variable interest rates ·Begin creating Joint Powers Authority (JPA) ·Begin informal selection of financial advisor and bond counsel Staff submitted a proposal subject to City Council approval that reflected the terms approved by Council. The next steps are for staff to focus on the informal selection of a financial advisor and bond counsel, create Joint Powers Authority and return with the recommended financing solution. Staff is awaiting responses to an informal request for qualifications and will hopefully have a recommended Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0305 team for the council to consider at its April 28, 2015 meeting. Fiscal Implications: The budget reflects $6 million in cash that is set aside in the Insurance Fund and $1 million is assigned to the General Fund for ongoing, annual debt service. Staff has also started some preliminary discussion with the State to see if there is any interest in loaning the City funds at a tax exempt rate. Attachments: None Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0319 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 SEWER FEE ANALYSIS (Public Works Director Andrew Brozyna) Subject: Sewer Fee Analysis Recommended Action: It is recommended that the City Council: 1.Approve the proposed sewer charge formula; and 2.Approve sewer fee option No. 3 which finances $11 million for operations, maintenance and improvements to the sewer system. Background: At their meeting of June 10, 2014, the City Council considered a plan to either annex into Los Angeles County’s Sewer Maintenance District or continue to own and operate the City’s own sewer system. Necessary capital improvements to the sewer system were projected to cost approximately $11 million. At the June meeting, the City Council elected to continue ownership and operation of the City’s sewer system. The Council also directed staff to return with scenarios on how to fund both operations and maintenance, alongside critical capital improvements to both the sewer and storm drain system. Council held a second Study Session in September 2014 to review staff’s findings, and discuss the funding mechanism for operation and maintenance as well as necessary improvements to the City’s sewer system. Council discussed various types of sewer service charges for both residential and commercial units.Council also directed staff to return with a proposed sewer fee structure that will fund sewer operations and maintenance. Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0319 Analysis: As part of the overall fee structure, staff reviewed the recommended sewer charge formula proposed by the City’s sewer fee consultant, Penco Engineering, Inc. The sewer charge formula is the basis for determining each property owner’s sewer charge. Staff is in agreement with the analysis and the selection of the proposed formula to meet the City’s needs. Staff and the consultant are prepared to present the recommendations to Council for consideration. Council will also consider charge rate levels at the meeting. Slide No. 5 of the enclosed presentation presents three options, two of which involve using $3 million or $1.5 million in cash from the Sewer Fund, with the third option using no cash. As shown, subsidizing sewer system operation and maintenance costs by $3 million will reduce charge rates for a single family residence from $125/year to $112.50/year ($12.5/year less). Considering the small yearly reduction to the sample charge rate, staff recommends that Council choose a sewer fee structure that is substantial enough to fund all operations, maintenance and improvements to the sewer system without the use of other sources outside of the charge rates (Option 3). Staff also recommends that $3 million be transferred from the Sewer Fund into the Capital Improvement Fund and its use discussed during the budget workshop this coming May. Fiscal Impact Approval of the staff recommendation will authorize sewer service charges shown in Option 3 of the attached slides and approve an amount of $11 million to finance operations, maintenance and improvements to the sewer system. Attachments: 1.PowerPoint presentation from Penco Engineering, Inc. Respectfully Submitted by: Andrew Brozyna, P.E., Public Works Director/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Noted for Legal Review: Michael Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ Attachment 1 Other Agency Sewer Charges Agency Method Approximate Average Annual Charge for a Single Family Resident Manhattan Beach Water Consumption $350 El Segundo Water Consumption $100 Redondo Beach Residential: Per Unit Non-Residential: Water Consumption $195 West Hollywood All Uses Per Unit $39 Los Angeles County All Uses Per Unit $50.50 Attachment 1 Charge Calculations for Hermosa Beach A numeric relationship between the various lots and parcels is necessary for the allocation of the costs of sewer maintenance among the lots and parcels. It is customary to relate the various land uses to the single family residential lot which is established as one Equivalent Sewage Unit (ESU), and all other lots and parcels are related proportionally to the single family residential lot. Based on sewage generation rates, a typical single family lot generates 260 gallons per day. Therefore, for purposes of comparison of the various land uses for lots and parcels, 260 gallons per day is designated as the equivalent of 1 ESU. Non-Residential Land Uses The ESU for various non-residential land uses is calculated by the following equation: ESU = [Commercial Water Consumption GPD]/260 GPD For the non-residential, it was allocated by water consumption values for all of Hermosa Beach from information provided by California Water Services Company annually. Vacant parcels of any use are charged 0.5 ESU. LAND USE ESU 2015/2016 CHARGE Single Family 1.0 Multi Family 0.6 Condominiums 0.6 Attachment 1 RATE IN DOLLARS PER YEAR REVENUE $0.00 - $25.00 $ 231,249.50 $50.00 $ 462,499.00 $75.00 $ 693,748.50 $100.00 $ 924,998.00 $125.00 $ 1,156,247.50 $150.00 $ 1,387,497.00 Revenue Generated at Different Rates Attachment 1 Fee Options Option 1 Option 2 Option 3 Cash $3 Million $1.5 Million 0 Finance $8 Million $9.5 Million $11 Million O & M $250,000/year $250,000/year $250,000/year $ Fee/1 ESU (Single Family Resident) $112.50/year $118.75/year $125/year Attachment 1 Example Charges $112.50/year/ESU $118.75/year/ESU $125/year/ESU Residential 1 Unit 112.50 118.0 125.00 Condominium 1 Unit 67.50 71.25 75.00 Duplex 135.00 142.50 150.00 Commercial Continued on next slide… Attachment 1 Example Charges Commercial $112.50/year/ESU $118.75/year/ESU $125/year/ESU Supermarket 346.71 365.97 385.23 Motel (50+ rooms) 3,788.08 3,998.53 4,208.98 Service Station 92.22 97.35 102.47 Car Wash 2,830.42 2,987.66 3,144.91 Private School 225.00 237.50 250.00 Professional Building 135.00 142.50 150.00 Bank 109.95 116.06 122.17 Fast Food 311.24 328.53 345.82 Attachment 1 Government Parcels •Parcels that receive sewer service that are owned by Public Agencies are to be charged per Proposition 218. •These charges are often hard to collect and often become lost revenue. Annual Increases •The Charge can be increased every year by the City Council by the Consumer Price Index (CPI) not to exceed 2% per year. •The Annual Increase can only be authorized for a five year period. •To increase the charge after the initial five year period, would require a new Proposition 218 hearing. Additional Information Attachment 1 •Determine Charge amount per 1 ESU. •April 28 approved Engineer’s Report and set Public Hearing for June 24. •Send out notices to property owners – must be mailed 45 days before the Public Hearing. •Conduct a Public Meeting in May – not required by Prop 218. •Conduct Public Hearing on June 24 – determine protest percent. •If protest is less than 50% - City Council can approve the charge with a majority vote of the City Council. •Submit Charge roll to LA County for placement on the property tax roll by August 1. Possible Steps Forward Attachment 1 Attachment 1 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0321 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 STRAND AND PIER HOTEL PROJECT UPDATE (Senior Planner Pamela Townsend) Recommended Action: Receive and file. Background: The purpose of this item is to provide Council and the public an update on the Strand and Pier Hotel/Mixed use development proposal. ·On July 29, 2014 the Council granted Bolour Associates permission to include Parking Lot B and Beach Drive between 13th Court and Pier Avenue in a development application for a hotel project, including a restaurant and other amenities, at the northeast corner of The Strand and Pier Avenue. ·The developer filed an application with the Community Development Department which was deemed incomplete on September 3, 2014. Prior to application the developer held community workshops to present concepts and obtain input. ·Staff conducted a request for proposal process and on November 13, 2014 recommended execution of a contract to retain a consultant to prepare an environmental impact report for the project; however, the matter was tabled upon request by the applicant. ·On February 24, 2015 the Council accepted the Downtown Core Revitalization Strategy and Guidelines which addresses catalyst projects. Analysis: Over the past six months, the developer has conferred with staff on various issues relating to development of the subject property, such as the required land use entitlements, height regulations, and potential for subterranean parking, consistency with the Downtown Core Revitalization Strategy and Guidelines, and similar issues. The developer is also attempting to acquire key properties between the Strand fronting property and Parking Lot B to expand the project site. At this time Bolour Associates will be presenting an update to the Council on the status of its application and alternative concept for development. The developer will provide a supplemental on Hermosa Beach Printed on 4/9/2015Page 1 of 2 powered by Legistar™ File #:REPORT 15-0321 Monday to support this update. Attachments: None Respectfully Submitted by: Pamela Townsend, Senior Planner Concur: Ken Robertson, Community Development Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 2 of 2 powered by Legistar™ BOLDURASSOCIATESAREALESTATECOMPANYApril13,2015Mr.TomBakalyCityManagerCityofHermosaBeach1315ValleyDr.HermosaBeach,CA90254C/O:Mr.KenRobertson,CommunityDevelopmentDirector;Ms.PamelaTownsend,SeniorPlanner;Re:April14th,2015CityCouncilAgendaItem6C—StrandandPierHotelProjectUpdateMr.Bakaly,WearerequestingthatCityCouncilAgendaItem6CoftheApril14thCityCouncilAgendabedelayeduntilfurthernotice.Duetoextenuatingcircumstances,weareunabletopresentinformationtothepublicatthistime.Wewillcontactcitystaffsoontoreschedulethisagendaitem.Thankyouforyourtimeandconsideration.Pleasefeelfreetocontactusifyouhaveanyquestionsorconcerns.www.BolourAssociates.com•8383WilshireBlvd.,Suite920,BeverlyHills,CA90211•T:323.677.0550•F:323.677.0552CABRECorporateLicenseNo.01918696Sincerely,CEOBolourAssociates,Inc. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0323 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 PACIFIC COAST HIGHWAY/AVIATION MOBILITY IMPROVEMENT PROJECT FUNDING FOR PROJECT ASSESSMENT/ENVIRONMENTAL DOCUMENT (PA/ED) (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: 1.Approve the advance of $3,000,000 from the General Fund for the completion of a project assessment/environmental document (PA/ED) in order to apply for Measure R South Bay Highway Program (SBHP) funding from the South Bay Cities Council of Governments (SBCCOG) and to initiate the preliminary design phase of the project, for which the PA/ED document forms the basis. 2.Approve an appropriation and estimated revenue of $3,000,000, contingent upon approval of funding from the South Bay Cities Council of Governments (SBCCOG), in Measure R Funds for the project. 3.Authorize the City Manager to approve and enter into a funding agreement among Caltrans and the SBCCOG. Background: The City Council has previously identified moving forward with the Pacific Coast Highway Corridor Beautification Plan,now referred to as the PCH/Aviation Mobility Improvement Plan,as one of the City’s top policy priorities. Accordingly,the City of Hermosa Beach in cooperation with the SBCOG requested that Caltrans prepare a Project Study Report (PSR)for the project.The funding of this effort was provided by the SBCOG through a cooperative agreement between the City and the SBCOG. On January 26,2015,Caltrans completed the PSR,which provided several alternatives conforming to the ‘Complete Street’policy and the corresponding estimated costs for the project.Moreover,the PSR document was utilized by the City to apply from the Los Angeles County Metro for funding of the improvements for Aviation Blvd.portion of the project through the Call for Projects (CFP)process. The CFP process is a competitive grant funding process and staff anticipates hearing form Metro Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0323 regarding the selection by July 2015. Analysis: City staff has held several meetings with Caltrans &the SBCOG to identify sources of future funding to implement the project.Caltrans &the SBCOG have indicated their willingness to assist the City in this endeavor. One of the requirements for obtaining funding for the project is for the City to complete a project assessment/environmental document (PA/ED)where Caltrans assesses the engineering & environmental related risks and benefits of the project to ensure that it qualifies for funding.This document must be completed prior to submission for funding from various potential sources.Upon completion of the PA/ED,Caltrans and the City of Hermosa Beach will be able to search for additional funding for the project. Because PCH is a state highway, projects are subject to the Caltrans project development process which includes a Project Study Report (PSR), a Project Approval/Environmental Document (PAED), final design, right-of-way, and construction. Because a PSR was prepared in connection with the previous Call for Projects application, the City and Caltrans are requesting SBHP funding to prepare the PAED. The PA/ED scope of work includes tasks to: ·Refine the range of project alternatives, previously identified by the PSR and implementation phase options with cost estimates; ·Environmentally clear the preferred project alternative and related phases; ·Identify funding sources that could be used for the various elements or phases of the project; and ·Allow the SBCCOG to determine which elements of the project could be eligible for design and construction funding from the Measure R South Bay Highway Program. Design elements to be considered in the PA/ED project alternatives may include roundabouts instead of traditional signalized intersections, widened sidewalks with undergrounding of utilities, landscaped center medians for improved safety, ADA required intersection improvements, transit improvements, bikeways, and signage improvements. The PCH project corridor initially is envisioned to be contained within the Hermosa Beach city limits between Artesia Boulevard and Anita Street.However,the corridor that would be defined in the PA/ED could include border areas within Manhattan Beach on the north and/or Redondo Beach on the south to allow consideration of logical termini designs that will be developed as the project is defined and environmentally cleared in the PA/ED. In addition,the PA/ED document forms the basis for the next phase of the project,namely Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0323 In addition,the PA/ED document forms the basis for the next phase of the project,namely construction Plans, Specifications, & Estimate (PSE) that will be utilized to implement the project. Staff is currently negotiating funding agreements among Caltrans and the SBCOG to proceed with this phase of the project.The agreements will be presented for signature in mid-April.To continue the momentum of this work,staff recommends that Council authorize the City Manager to approve and enter into the funding agreements among Caltrans and the SBCOG. Fiscal Implications: The FY 14-15 Budget Amount for this project is as follows: General Fund $192,905 State Gas Tax Fund 34,581 Proposition A Fund 274,892 Proposition C Fund 533,326 Measure R Fund 190,000 $1,225,704 Measure R Fund (pending)……………………………..$3,000,000 The appropriation and expenditure of funds for the preparation of the PA/ED is contingent upon the approval by the SBCOG of reimbursement of the $3,000,000 advanced from the General Fund (for cash flow purposes)The City must expend the funds for the PA/ED and then the SBCOG will reimburse the City from Measure R Funds. Attachments: 1.Letter to SBCOG Requesting Funding for the PA/ED 2.Letter to Steve Lantz Requesting Appropriation of Measure R Funds Respectfully Submitted by: Andrew Brozyna, Director of Public Works Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ Attachment 1 Attachment 2 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0292 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 HOMELESS UPDATE (Economic Development Officer Shelli Margolin-Mayer and Captain Milton McKinnon) Recommended Action: Receive and file Background: There has been an increase in the homeless population in Hermosa Beach and throughout Southern California, in particular the coastal cities. According to a February 15th, 2015 Los Angeles Times OP ED, 22% of America's homeless population now lives in California. A Homeless population count was conducted on January 28th in Hermosa Beach by the Los Angeles Homeless Services Authority (LAHSA). We are awaiting the final count to be publicized this summer. However, the apparent increase over the last year might be due to more stringent enforcement from neighboring cities (Venice, Santa Monica), which is likely pushing people south. For reference, the City of Hermosa Beach’s Housing Element (2013) notes that Hermosa Beach identified 35 unsheltered adult homeless persons within the city during the 2011 count. There are several issues and impacts surrounding the homeless in Hermosa Beach, primarily on the Strand and Pier Plaza. It is important to note that homelessness is not a crime as articulated in Jones v. City of Los Angeles, where the ninth circuit court of appeals struck down an ordinance that criminalized sleeping in public due to a lack of shelter. A contributing factor to the concentration of homeless on the Strand and in Pier Plaza is that individuals, businesses and religious organizations often feed or provide money to the homeless. Although, it may appear that providing food and money to the homeless would be helpful, it can keep them from seeking professional services and contributes to chronic homelessness. According to a fact sheet from the U.S. Department of Health and Human Services Substance Abuse & Mental Health Services Administration, “Over 60% of people who are chronically homeless have experienced lifetime mental health problems” and “[over] 80% have experienced lifetime alcohol and/or drug problems.” This appears to be consistent with the homeless population in Hermosa Beach. The unsheltered homeless typically suffer from substance abuse and/or mental illness. Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0292 The impacts from the unsheltered homeless population in Hermosa Beach range from panhandling, public urination and defecation, sleeping in front of businesses to public intoxication, confrontations with the public and police, and repetitive public safety calls due to substance abuse, severe mental illness and physical illness. The Fire Department regularly transports homeless persons to nearby hospitals up to eight times per month. The City’s transport fee is $1,200. With supplies and staff expenses, the costs to the city could be upwards of $2,000.This cost is normally born by the person being cared for and transported to a nearby hospital. However, the cost for transporting a homeless person is passed on to the Hermosa taxpayer. Transporting homeless persons to area hospitals can leave the city without staffed ambulance service. We are experiencing increasing wait times for beds at the hospitals and our paramedics are having to wait up to two hours at times before they can transfer care and return to Hermosa Beach. Ambulances carrying the homeless often require biohazard clean-up, due to urination, defecation, vomiting, infestations and infectious diseases beyond a normal residential or visitor transport to a hospital. The City currently does not have a policy nor trained staffed to handle such biohazard. The Police Department has similar issues when arresting intoxicated homeless persons. Analysis: The City is responding to the issues surrounding Hermosa Beach’s homeless population. A cross- department staff committee (Police, Fire, Community Development and City Manager’s Office) has been formed to address the homeless issues and impacts. Some of the ideas that are being investigated that can be implemented directly by the City are: ·Education on how to help homeless persons through donations o Newport Beach uses old parking meters to collect donation to be given to homeless assistance organizations (attached picture) ·Encourage religious organizations to feed homeless persons on their property rather than public property ·More foot patrols on and around Pier Plaza ·Guide homeless to available service centers ·Support the People Assisting The Homeless’ (PATH) proposal to South Bay Cities Council of Government’s(SBCCOG) The City Manager is on the SBCCOG Homeless Committee which is reviewing the PATH proposal (attached). The PATH proposal to the SBCCOG includes the following steps to garner support from the cities and constituents in the SBCCOG region and build an effective homeless outreach program: 1. Engage local stakeholders. 2. Coordinate with existing systems. 3. Coordinate and develop service strategy. Ø Assessment & Engagement Ø Evidence-based Interventions Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0292 Ø System Navigation Ø Partnership with Local Law Enforcement Ø Dedicated Outreach Hotline Ø [regional] Housing Placement Ø [regional] Permanent Supportive Housing Recently enhanced foot patrols on Pier Plaza have reduced the negative impacts of the homeless population Pier Plaza but should not be considered a solution to the issue. Council will be consulted on programs and projects as they are further developed. Additionally, to implement to the Housing Element, the City amended the Zoning Code in 2013 to address homelessness by providing the opportunity for emergency shelters, transitional housing and single room occupancies. Attachments: 1.Parking meter for donation photo 2.PATH Proposal to Address Homelessness in the South Bay Cities Respectfully Submitted by: Shelli Margolin-Mayer, Economic Development Officer Milton McKinnon, Police Captain James Crawford, Fire Marshall Pam Townsend, Senior Planner Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ Page 1 of 6 Proposal to Address Homelessness in the South Bay Cities We at PATH firmly believe that the best way to end homelessness—both in the South Bay and throughout the United States—is to directly connect people living on the streets with permanent, affordable housing linked with critical supportive services. This comprehensive approach is especially effective when it has the full-fledged support of local leaders, service providers, businesses, and community members. PATH proposes to implement a region-wide homelessness initiative in the South Bay, in partnership with the South Bay Cities Council of Governments (SBCCOG), to establish a dedicated community outreach and mobile case management team, implement region-wide meetings focused on ending homelessness, further develop and refine a homelessness strategy specific to the SBCCOG region, create a dedicated local hotline, partner with local service providers, and conduct extensive permanent housing location, placement, and retention activities. This approach will ultimately result in increased community engagement, a larger stock of permanent affordable apartments, and a decrease in local street homelessness. The enclosed proposal outlines the need for such a program, as well as the specific steps PATH proposes to implement the program in the South Bay community. Homelessness in the South Bay There are approximately 5,811 people experiencing homelessness in Los Angeles’ Service Planning Area (SPA) 8, which encompasses the South Bay region, according to the Los Angeles Homeless Services Authority (LAHSA)’s 2013 Greater Los Angeles Homeless Count. The vast majority of these individuals (90%) are single adults. Approximately 28% of these individuals are considered chronically homeless, defined as individuals who have been homeless for more than one year, or who have experienced at least four episodes of homelessness within the last three years and have a disability. This represents a higher occurrence of chronic homelessness than in the County as a whole (25%). People experiencing homelessness often struggle with additional issues that either led to, or exacerbate, their situation. In the South Bay, approximately 35% of the homeless population struggles with substance abuse, 32% are living with mental illness, 18% have physical disabilities, and 9% are victims are domestic violence. With the exception of cancer, obesity, and stroke, homeless adults are also far more likely than the general population to have chronic medical conditions, and are more likely to suffer complications due to their lack of regular medical care and stable housing. These serious conditions also make homeless individuals PATH / Proposal to Address Homelessness in the South Bay Cities Page 2 of 6 disproportionately susceptible to premature death; the average life span of a person living on the streets is 30 years shorter than that of housed individuals. Approximately 12% of people experiencing homelessness in the South Bay were veterans in 2013, a drastic decrease since the previous Homeless Count in 2011 (43%). Chronically homeless veterans face a variety of unique physical and mental health issues in addition to those experienced by the general homeless population. According to the 2010 Federal Strategic Plan to Prevent and End Homelessness, homeless veterans have especially high rates of Post-Traumatic Stress Disorder, Traumatic Brain Injury, and sexual trauma, compared to their non-veteran peers. PATH’s comprehensive Veteran Connections program works with veterans and their families throughout Southern California to connect them with specialized services and housing resources. The decrease in veteran homelessness is a result of major focused efforts locally and nationally to provide critical services and housing dedicated to veterans. With the efficacy of these efforts becoming apparent, it is a prime opportunity to begin promoting similar efforts to reduce homelessness among non-veteran populations. The signing of AB 109 in 2011 has also led to an increase in the number of ex-offenders living on the streets and entering shelters. In order to adapt to the effects of the bill, PATH has worked diligently to form close working relationships with local law enforcement in the regions where we provide services, and has increased our focus on hiring staff who have experience working with high-needs populations like ex-offenders. These two strategies allow us to more effectively identify ex-offenders who are living on the streets, and connect them with the specific services they need in order to move into appropriate housing and reintegrate into the community. As part of the proposed program, we will ensure that all program staff and relevant SBCCOG representatives are trained in how to appropriately engage with homeless individuals who have a criminal history. Updated demographics and statistics for 2015 are anticipated to be released by the Los Angeles Homeless Services Authority (LAHSA) within the coming months. Proposed Steps The SBCCOG region needs to address homelessness—and, more specifically, the lack of viable affordable, permanent housing options—in its community. Establishing a successful strategy in the region will require the support and partnership of the South Bay’s cities and community members. As such, PATH recognizes the need to educate and engage city leaders, business owners, community groups, and residents around the issue of homelessness prior to the implementation of services in the region. PATH proposes the following steps to garner support from the cities and constituents in the SBCCOG region and build an effective homeless outreach program: 1. Engage local stakeholders. PATH will hire staff and establish a mobile team to perform focused community outreach and engagement throughout the SBCCOG region. These staff members will actively and individually PATH / Proposal to Address Homelessness in the South Bay Cities Page 3 of 6 connect with local service providers, businesses, community groups, faith groups, and concerned community members to share information about homelessness and PATH’s services, gather contact information, and encourage participation in community meetings to discuss and develop an approach to homelessness in the region. These efforts will ultimately result in the compilation of a local membership database, which will allow PATH to easily distribute ongoing information regarding homelessness, program developments, upcoming community forums, and important action items. 2. Coordinate with existing systems. In order to engage local organizations and leaders, PATH will implement and/or attend region- wide collaborative meetings, to consist of PATH, SBCCOG leaders, local homeless service providers, community groups, and other relevant entities in order to facilitate effective coordination and establish a learning environment. Such meetings will encourage ongoing engagement while providing PATH and SBCCOG leaders with regular opportunities to present updated information about homelessness in the region, address questions and concerns presented by partners and community members, and solicit community input and support for upcoming initiatives. PATH will ensure all efforts in the SBCCOG region are linked with the emerging Los Angeles County Coordinated Entry System (CES), so South Bay clients will be connected with the most appropriate permanent housing opportunities. PATH has been a part of the CES since the initiative began, and is a leader for implementation efforts across the County. PATH will utilize the groundbreaking new Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) to provide effective assessments for clients and connect them with appropriate services and housing as quickly as possible. 3. Coordinate and develop service strategy. In partnership with SBCCOG leaders, local businesses, community groups, faith groups, and community members, PATH will develop and implement a comprehensive strategy to address homelessness in the SBCCOG region. Based on our experience providing similar services in the Gateway Cities region and other communities, we propose the following strategies: ¾Assessment & Engagement. PATH’s mobile case management team will conduct a thorough assessment of homelessness in the SBCCOG region, including demographics (as much identifying information as possible), geographic locations, migration patterns, indications of places where homelessness persists, documentation of all contacts, and referrals/services provided. Outreach staff will engage with these individuals on a regular basis to establish rapport and offer access to services and housing placement activities. ¾Evidence-based Interventions. PATH's mobile, field-based team will utilize an Assertive Community Treatment (ACT) model, which is designed to effective serve people living with serious mental health issues and co-occurring disorders. The team will consist of both MSWs and BA-level staff with mental health experience, substance abuse treatment certifications, Emergency Medical Technician/Registered Nurse training, and/or peer-lived experience. These individuals will provide services using a "navigation" PATH / Proposal to Address Homelessness in the South Bay Cities Page 4 of 6 approach, which blends street outreach and case management with evidence-based approaches (peer support and harm reduction), alongside recovery principals, motivational interviewing, and kinship. Navigators provide housing-focused support to all clients while utilizing a Critical Time Management (CTI) model to help them reintegrate into the local community by developing independent living skills and building support networks. ¾System Navigation. In order to best serve PATH's high-needs target populations, our navigators use a “whatever it takes” approach. If ensuring a client's success means making appointments for them, transporting them to visit outside service providers or health care providers, or walking them through the steps of enrolling in benefits, then that is what our navigators do. ¾Partnership with Local Law Enforcement. PATH’s mobile team will partner with local law enforcement officials to identify homeless “hot spots,” develop relationships with members of the local homeless population, and connect homeless ex-offenders with critical services. Additionally, PATH staff will provide “Homelessness 101” education for police officers, to ensure that our staff and local law enforcement are truly working together to address homelessness in the most effective way possible. ¾Dedicated Outreach Hotline. PATH will establish a centralized entity / contact / referral line for all reports of concentrations of homeless or community concerns related to homeless activity within the South Bay region. This hotline number will be provided to local stakeholders through one-on-one engagement efforts (Step 1), collaborative meetings (Step 2), and via informational pamphlets/cards that will be distributed by outreach staff and made available through local participating businesses and groups. ¾Housing Placement. PATH will establish and implement housing strategies for homeless individuals throughout the life of this contract. The emphasis of these activities will be to place homeless individuals identified in the local “hot spots” into permanent housing coupled with supportive services. ¾Permanent Supportive Housing (PSH). Over the life of the contract PATH will work to increase the stock of PSH units within the region by encouraging the development of affordable housing units, master leasing of existing units, and issuing of rental subsidies. The steps outlined above will be built upon in partnership with local leaders and community members through the collaborative meetings described in Step 2. At these meetings, participants will be provided with an opportunity to review the proposed interventions, ask questions, voice concerns, and propose alternative approaches. 4. Housing location, placement, and retention. Dedicated housing navigators will identify local landlords in the South Bay, establish relationships, and partner with them to identify affordable, local scattered-site units that can be made available to homeless individuals. PATH will leverage its existing team of 12 housing locators, who are specifically focused on cultivating and engaging landlords and matching homeless clients with appropriate units. They work with housing authorities, property owner alliances, realtors, developers, and affordable housing networks to identify units and advocate for PATH / Proposal to Address Homelessness in the South Bay Cities Page 5 of 6 clients. They also reach out to faith networks, neighborhood councils, and community groups to identify property owners willing to lease to our clients and refer notices of available units in their areas. Housing locators work directly with clients to determine their housing needs and help them locate and secure appropriate units. Housing stabilization and retention are the primary goals for each client. PATH will continue to partner with clients and landlords following placement to ensure clients thrive and comply with lease agreements. When violations and/or non-payment of rent are identified in clients we have placed, navigators work with the tenant to identify specific issues or barriers affecting his/her ability to comply with the lease or pay rent, mediate with the landlord, and connect the tenant to necessary services to overcome the issue. In the event of rental arrears, PATH has established a revolving loan fund to provide residents with short-term rental assistance and prevent an eviction. How PATH Will Partner With Local Providers Our mobile team will use a “whatever it takes” approach to help our clients navigate and access local services, including identifying specific services each client needs, making appointments with local providers on the client’s behalf, providing transportation, and conducting follow-up with the provider to ensure the service was appropriately accessed. PATH has several active partnerships with local providers in the SBCCOG that we will incorporate into our work in the region. We are subcontracting under Harbor Interfaith, a homeless service provider located in San Pedro, to provide services to homeless families through SPA 8’s Family Solutions Center. This resource provides coordinated assessment, service provision, and permanent housing to families experiencing homelessness in the South Bay. Additionally, we are active participants in the Coordinated Entry System initiative, which will allow people experiencing homelessness in the South Bay to access housing and services in a systematic and efficient manner. At the monthly region-wide meetings to be established by PATH, local service providers will be asked to share information about available resources to ensure program staff are aware of and taking advantage of appropriate services for clients. We will also invite recognized specialists to these meetings to discuss specific needs and services (e.g. health care professionals, legal professionals, financial professionals, etc.) and educate staff and SBCCOG leaders about local resources. Organizational Experience Over the last 30 years, PATH has pioneered bold and effective approaches to assisting people experiencing homelessness. The opening of our Regional Homeless Center in 2002 revolutionized the way communities respond to homelessness by bringing together 98 beds of transitional housing with our innovative PATH Mall multi-service collaborative, through which homeless individuals gain access to more than a dozen supportive services in one convenient location. From 2009 to 2012, PATH oversaw the Homelessness Prevention & Rapid Re-Housing Programs for Paramount, Bellflower, Lakewood, South Gate, and L.A. County, making the PATH / Proposal to Address Homelessness in the South Bay Cities Page 6 of 6 organization one of the largest providers of homelessness prevention and rapid re-housing services in California. At the end of 2012, PATH was also contracted by the Department of Veterans Affairs to administer the 2012 allocation of HUD-VASH vouchers on behalf of the Los Angeles and Long Beach VA Medical Centers. Combined, these account for 1,100 housing vouchers from Orange County all the way to San Luis Obispo, and represent partnerships with nine different housing authorities. PATH has coordinated numerous targeted outreach efforts in communities throughout Los Angeles County. Since 2012, PATH has served as the lead agency of an initiative to coordinate services and housing in the Gateway Cities region and beyond, known as the Gateway Connections program. This collaboration between PATH and its local service partners Helpline Youth Counseling, Whittier First Day, Our Place Housing Solutions, and the City of Long Beach—in partnership with the Gateway Cities Council of Governments—has served 1,500 unduplicated homeless individuals to date, 212 of whom have moved into permanent homes. Due to a lack of affordable housing, we have utilized a combination of creative approaches to get clients housed in this region, including move-in assistance, public benefits, shared housing, HUD-VASH vouchers, and developing personal relationships with landlords. From 2011 to 2013, we were contracted by the City of Los Angeles to operate the innovative Vehicles to Homes program on the Westside of Los Angeles (Council District 11). This program focused on reaching out to individuals and families living in their cars in the Venice community, and provided comprehensive case management, supportive services, and help finding and moving into permanent housing. During the final program year, which ended on June 30, 2013, PATH's Vehicles to Homes team provided services to 41 homeless individuals (34 adults and 7 children), 13 of whom were placed in permanent housing. We have worked with the Westwood Village Improvement Association since January 2012 to provide street outreach, housing, and supportive services to people who are chronically homeless in Westwood Village. Since the program began, PATH has worked with 63 individuals experiencing homelessness in Westwood Village, placed 9 individuals into interim housing, and helped 4 individuals move into permanent homes. Additionally, PATH currently partners with Kaiser Permanente’s Los Angeles Medical Center (LAMC) to provide strategic outreach in the area surrounding the hospital, as well as within the hospital itself. The hospital in question has the second highest number of homeless visits per month in Los Angeles County. The partnership has shown impressive results to date; during its first year, which ended September 30, 2013, PATH made contact with 462 homeless individuals (321 in the community, 141 in the hospital), placed 46 clients in shelter beds, and moved 5 clients into permanent housing, drastically exceeding our initial goals. Within the initial six-month pilot of the program, LAMC saw a total reduction of 79 ER visits for clients engaged by the program, resulting in an estimated savings of $171,272 ($2,168 per visit). Proposed Budget We anticipate that providing the proposed services in the SBCCOG region will cost a total of $734,209. Of this amount, $132,564 will be leveraged by PATH, with the remaining funds PATH / Proposal to Address Homelessness in the South Bay Cities Page 7 of 6 ($601,645) provided by the SBCCOG and participating cities. Please see the attached budget for a breakdown of proposed expenses. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0316 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 UPDATE ON BICYCLE PARKING (Environmental Analyst Kristy Morris) Recommended Action: Receive and File Policy Direction: Providing convenient and secure bicycle parking is important for supporting the South Bay’s current and future bicyclists. The following plans and policy directives support the expansion of bicycle use in Hermosa Beach, and this list is not exhaustive: ·Blue Zones Vitality City: Beach Cities Livability Plan (2011) ·SB Bicycle Master Plan (August 2011) ·City of Hermosa Beach Sustainability Plan (September 2011) ·Living Streets Policy (2012) ·SCAG Regional Transportation Plan (2012) ·CA SB 375, Sustainable Communities (2008), CA SB 99 (Active Transportation Program) 2013 By providing parking options with a level of convenience comparable to driving, people may choose to replace their vehicle trips with biking trips, thereby reducing greenhouse gas emissions and other pollutants associated with motorized vehicle trips. Supplying bicycle racks can reduce parking to poles, trees and other locations that bicyclists park when there isn’t enough capacity, thus minimizing damage to these structures. Background: The Council authorized $20,000 in the FY 14/15 mid-year budget to purchase bike racks to expand existing bike parking in priority locations throughout the City. Staff, commissioners and consultants have been working independently, and simultaneously, on expanding bike parking in the City, including: Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0316 1)The South Bay Bicycle Mini-Corral Plan, Existing Condition Report (November 2014) The South Bay Bicycle Mini-Corral Plan recommends locations for bicycle mini-corrals in the cities of Hermosa Beach, Manhattan Beach, and Redondo Beach. Bicycle mini-corrals are clusters of two- four bicycle racks located on-street, along the curb in commercial areas. The Plan furthers the efforts of the South Bay Bicycle Master Plan by recommending locations for mini-corrals and providing design guidelines for their installation. 2)Fiesta Parking, and immediate and long-term parking solutions on Pier Plaza and Pier Avenue, and surrounding parking lots The Public Works Commission is exploring alternative, temporary bicycle parking solutions for Fiesta Hermosa. In addition, they have worked with staff to identify immediate and long-term parking solutions in the commercial district on Pier Plaza and Pier Avenue, and the surrounding parking lots. 3)Immediate solutions to bicycle parking on the Strand Staff addressed the immediate issue of bicycle parking on the Strand and purchased ring-mount racks to secure bikes to the sand-side of the Strand wall at priority locations near volleyball courts and lifeguard towers. The multiple bike racks are preferred to the individual U-bolts since they minimize drilling into the wall and can be easily relocated as ground-mount racks, if needed in the future. Staff will document their use on weekends and weekdays for a month following their installation and report back to the City Council. Analysis: Community members working on the aforementioned studies met with staff on March 25, 2015, with a goal of assessing all parking options collectively, and to prioritize locations for current and future bike rack purchases. These facilities will not preclude the potential to create additional public bicycle parking as part of a future hotel project. The group identified the following priority locations for the existing funding: 1.West Pier Plaza bike corral in front of the Mermaid 2.East Pier Plaza bike racks in front of Bank of America 3.13th Street racks in front of Good Stuff 4.In-street, along curb mini corrals on Pier Avenue- Uncorked, Zane’s 5.In-street, along curb mini corrals on Hermosa Avenue- in front of Starbucks 6.Pier Avenue Parking in front of Java Man During a site visit on April 1, 2015, additional parking was also identified in front of the bathrooms at Pier Plaza/the Strand. The most suitable type of bike racks for each location was also discussed at the March 25 meeting. Functional, decorative, and space-efficient bike racks that reflect Hermosa Beach’s eclectic, beach Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0316 lifestyle are preferred at locations with high pedestrian and vehicle traffic such as Pier Plaza and Pier Avenue. Functional, economical racks are preferred in less visible locations and design guidelines in the mini-Corral Plan were referred to for mini-corral rack types. The group expressed a preference for decorative, functional racks for mini-corrals since they are on the street in high-traffic areas (Attachment 1). In addition to addressing immediate bicycle parking solutions, the group discussed developing an App for iPhone and Android devices, similar to the Seattle Bike parking App, to identify bicycle parking locations in Hermosa Beach. Staff will meet with Beach Cities Health Districts to explore developing an “App” for the South Bay beach cities or possibly adding locations to a widely used App. Following the meeting on March 25, staff developed a budget for each of the priority parking locations (Attachment 2). With the existing funding of $20,000, approximately 186 additional bicycle parking spaces will be provided on Pier Plaza, Pier Avenue, the Strand and the immediate surrounding area. Attachments: 1. Bike Rack Styles for Mini-Corrals 2. Cost Estimate for Bike Racks Respectfully Submitted by: Kristy Morris, Environmental Analyst Concur: Andrew Brozyna, Public Works Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ ATTACHMENT 1 Bike Rack Types: Mini Corrals ATTACHMENT 2 Bike Rack Cost Estimate Description Bicycle Parking Spaces Bike Rack Types Cost Estimate West Pier Plaza bike corral in front of the Mermaid 76 2 x Custom Mermaid bike racks 4 x 10’ wide double-sided racks $2,000 $3,000 Strand Ring Racks 60 10 x Curve-It Bike Racks/ 6- Bike Rack $2500 East Pier Plaza bike racks in front of Bank of America 18’ length along wall 5 4 1 x 10’ single-sided rack 1 x 8’ single -sided rack $700 $600 Bathrooms @ Pier Plaza/ Strand 19’6” length along wall 5 4 1 x 10’ single-sided rack 1 x 8’ single -sided rack $700 $600 13th St @ Strand/Beach House 20’ length along curb 10 2 x 10’ single-sided rack $1,400 In-street, along curb mini corrals Zane’s Uncorked Starbucks 4 4 8 3 x Custom bike hitches 3 x Custom bike hitches 1 x Custom bike rack $1,350 $1,350 $1,750 Bike Tree on Pier Plaza in front of Java Man 6 1 x Bike Tree $4,500 Total Number of Spaces 186 Total Cost $20,450 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0329 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 HERMOSA CENTENNIAL HANDPRINT WALL REQUEST TO APPROVE REVITALIZATION AND SECOND “MOBILE” HANDPRINT WALL TO SERVE AS FUNDRAISER FOR SPECIAL OLYMPICS HOST TOWN ACTIVITIES (Project Manager Mondher Saïed) Recommendation: It is recommended that the City Council: 1.Approve a new “mobile” handprint wall to be located at the Community Center South Wing for Special Olympics Host Town fundraising; 2.Transfer $20,000 from Prospective Expenditures to the Building Maintenance Contract Services Account to restore the existing Centennial Handprint Wall; and 3.Provide direction to staff on the future of the Handprint Mural. Background: The original Hands for Hermosa Centennial Wall was created as a fundraiser and community event to celebrate Hermosa’s 100th birthday. It was part of the “100 Acts of Beautification” project launched in 2006 to prepare the City for the Centennial Celebration in 2007. The project was sponsored by the Hermosa Beach Kiwanis and the Hermosa Beach Arts Foundation. There were five Saturday events where residents paid a small fee to add their handprints to the wall. Over 5,000 handprints were placed on it and many feel it is a community treasure to be preserved. Approximately $28,000 was collected and funds were used to host other centennial events and beautification projects throughout the city. The wall was meant to last for approximately a year. Time has gone by and now it is in need of repair and restoration if it is to remain. It will cost about $20,000 to refurbish the wall and restore the mural due to deterioration over the years. Analysis: As The City of Hermosa Beach is hosting approximately 110 Special Olympics athletes in July 2015, the Rotary Club proposed an all-inclusive fundraising event for Hermosa residents in support of,and to celebrate,the Special Olympians.It was proposed that the Centennial wall,or a portion of it,be Hermosa Beach Printed on 4/9/2015Page 1 of 3 powered by Legistar™ File #:REPORT 15-0329 to celebrate,the Special Olympians.It was proposed that the Centennial wall,or a portion of it,be made available for this event.Prior to moving forward with this proposal,the Rotary Club made several suggestions on first preserving the legacy of the existing Centennial handprint wall.The suggestions below were presented at the March 18, 2015 Public Works Commission meeting: 1.Photograph the existing wall,reproduce the images on plaques and embed the plaques into wall at the corner of Ardmore Avenue and Pier Avenue.Clean and prepare the Centennial wall to start a new handprint mural,in commemoration of the Special Olympics,adjacent to the plaques. 2.Photograph the existing wall and preserve the images on film.The film can then be applied to a smooth stucco surface,at the south end of the wall,and apply protective coatings to preserve the images.Clean and prepare the Centennial wall to start a new handprint mural,in commemoration of the Special Olympics adjacent to the surface with the film images applied to them. 3.Keep the existing wall as is,make minor repairs and utilize free space at the south end of wall as the historical marker of Host Town Hermosa.Allow families to refresh their existing handprints for a small donation. 4.Repair the existing wall but utilize the Community Center Wall near Historical Museum for the proposed fundraising activities. After subsequent discussions between City staff and Rotary leadership,a fifth alternative was made incorporating new ideas and elements of the prior suggestions. It was recommended to create a new handprint wall to welcome the Special Olympic athletes.It is suggested that residents could be charged a small donation to apply the handprints on a “mobile” wall made of panels of marine grade plywood material.The mobile wall can then be mounted and relocated with ease should there be a need in the future.It is proposed to display the mobile wall outside the south wing of the Community Center.The collected donation will go toward The Special Olympics Host Town Fund.Olympians themselves can add handprints as part of their itinerary during Host Town Hermosa. Also,it is proposed that Public Works Maintenance staff commence with needed concrete repairs on the existing Centennial wall.It is estimated that this portion of the repair will take approximately two weeks to complete.It is likely the concrete repairs may deface portions of the Handprint Mural. Treatment applications should be considered should Council choose to restore and preserve the mural for future years. It is recommended that Council allow staff to proceed with the fifth alternative as proposed by City staff and the Rotary Club.Rotary Club will be leading the Host Town fundraising effort.Staff also requests Council provide direction to the future of the Handprint Mural. Fiscal Implications: Hermosa Beach Printed on 4/9/2015Page 2 of 3 powered by Legistar™ File #:REPORT 15-0329 Transfer $20,000 from Prospective Expenditures to Building Maintenance Contract Services. Respectfully Submitted by: Mondher Saïed, P.E., Project Manager Concur: Andrew Brozyna, P.E., Director of Public Works/City Engineer Concur: Diane Strickfaden, Assistant to the City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/9/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0308 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 REQUEST FROM MAYOR TUCKER TO DIRECT STAFF TO BEGIN PROCESS OF UPDATING THE CITY STREET SIGNAGE AS PRESENTED BY GRAPHIC SOLUTIONS TO GIVE HERMOSA BEACH A NEW IDENTITY AND TO INCLUDE THIS IN THE 2015-2016 BUDGET. Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0325 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 REQUEST FROM COUNCILMEMBER FANGARY TO EVALUATE AND UPDATE AS NEEDED THE CITY’S MASTER FEE RESOLUTION TO ENSURE APPROPRIATE FEES ARE DESIGNATED FOR SPECIFIC CITY SERVICES. THE CITY CURRENTLY HAS RESOLUTIONS THAT PROVIDE FOR PAYMENT OF PROCESSING FEES AS SET FORTH IN THE CITY’S MASTER FEE RESOLUTION, BUT NO SUCH PROCESSING FEES ARE PROVIDED. Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 File #:REPORT 15-0326 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 2015 REQUEST FROM COUNCILMEMBER FANGARY TO EVALUATE AND PROVIDE DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED. EVALUATION AND DIRECTION SHOULD BE PROVIDED REGARDING THE MANNER OF PROVIDING NECESSARY NOTICES, AND PAYMENT RESPONSIBILITY FOR SUCH NOTICES. Hermosa Beach Printed on 4/9/2015Page 1 of 1 powered by Legistar™