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HomeMy WebLinkAbout09/01/15Tuesday, September 1, 2015 7:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Pro Tem Carolyn Petty Councilmembers Hany Fangary Michael DiVirgilio Peter Tucker Nanette Barragan Adjourned Regular Meeting Agenda Executive Team Viki Copeland, Finance Director Andrew Brozyna, Public Works Director David Lantzer, Fire Chief Bob Blackwood, Interim Human Resource Manager Ken Robertson, Community Development Director Sharon Papa, Police Chief City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Tom Bakaly, City Manager September 1, 2015City Council Adjourned Regular Meeting Agenda 7:00 P.M. - ADJOURNED REGULAR MEETING AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers: Network ID: CHB-Guest Password: chbguest Written materials pertaining to matters listed on the agenda of a regular City Council meeting must be submitted by noon of the Tuesday before the meeting in order to be included in the agenda packet (tentative future agendas can be found as Item 2c in every regular agenda packet). However, written materials received after that deadline will nonetheless be posted under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email and provided to the City Council and the public at the meeting. Written materials may be sent to the City Manager's office at anny@hermosabch.org. The City Manager's office makes every effort to add supplemental items to the online agenda up to the time of the meeting but in some cases, supplemental items submitted after 2:00 p.m. on the meeting date may not be added to the online agenda until the day after the meeting. Persons who wish to address an issue of general nature (not pertaining to matters listed on the agenda) to the City Council for the official record may submit written material to the Council in lieu of or in addition to speaking under the Public Participation section of the meeting. Such written correspondence must be delivered to the City Clerk's office (cityclerk@hermosabch.org) or the City Manager's office (anny@hermosabch.org) by noon of the Tuesday before the regular Council meeting in order to be included in the agenda packet. Emails to the City Council may be sent to citycouncil@hermosabch.org To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 2 Hermosa Beach Printed on 8/27/2015 September 1, 2015City Council Adjourned Regular Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Manager and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. NONE 3. CONSENT ORDINANCES Page 3 Hermosa Beach Printed on 8/27/2015 September 1, 2015City Council Adjourned Regular Meeting Agenda a)REPORT 15-0648 ORDINANCE NO. 15-1356 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, BANNING THE USE OF PLASTIC CARRYOUT BAGS AND IMPOSING A CHARGE FOR RECYCLABLE PAPER BAGS.” (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council waive full reading and adopt by title Ordinance No. 15-1356. Plastic Ban Ordinance 15-1356 Affected businesses and food providers.docx Bag Ban Notification.JPG Letter from Michelle Goodlett.pdf Letter from Lori Ford.pdf Letter from Gina Rothwell.pdf Letter from Chamber of Commerce.pdf Letter from Nadine Skye-Davis.pdf Letter from Dana McFarland.pdf Letter from Jeffrey Davis.pdf Attachments: 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a)REPORT 15-0639 ENFORCEMENT OF THE PUBLIC PLACES SMOKING PROVISIONS OF THE MUNICIPAL CODE (Continued from meeting of August 25, 2015) (Community Development Director Ken Robertson) Recommendation:Direct staff to focus on education and outreach before pursuing pro-active enforcement as discussed below. b)REPORT 15-0635 STATUS REPORT RELATED TO STRAND & PIER DEVELOPMENT PROJECT (Continued from meeting of August 25, 2015) (Community Development Director Ken Robertson) Recommendation:To receive and file. Letter from Howard Longacre (added 8-25-15 at 215pm).pdfAttachments: Page 4 Hermosa Beach Printed on 8/27/2015 September 1, 2015City Council Adjourned Regular Meeting Agenda c)REPORT 15-0650 CIP NO. 14-128 STREET IMPROVEMENTS VARIOUS LOCATIONS - PROPOSED CHANGES TO SCOPE OF WORK (Director of Public Works Andrew Brozyna, P.E.) Recommendation:It is recommended that the City Council authorize staff to prepare and execute a change order for approximately $259,918 increasing the contract amount with Palp, Inc. (DBA Excel Paving Company) to $1,139,000. Attachment 1 - Original Street List 9-8-15 Attachment 2 - Original Site Plan 9-8-15 Attachment 3 - Proposed Street List 9-8-15 Attachment 4 - Proposed Site Plan 9-8-15 Attachments: 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)REPORT 15-0638 FIRE TOWER DEMOLITION UPDATE (Continued from meeting of August 25, 2015) (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council receive and file this report. Final 72915 Struct Assessment HB Fire Tower attach 1 Fire Tower_Attachment #2 - Modular Structures Attachments: 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL NONE 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. a)15-0625 MAYOR PRO TEM PETTY REQUESTS DISCUSSION REGARDING THE IMPENDING COUNCIL SEAT VACANCY. (Continued from meeting of August 25, 2015) b)15-0626 MAYOR PRO TEM PETTY PROPOSES INITIATING A CODE OF CONDUCT POLICY FOR COMMISSIONERS. (Continued from meeting of August 25, 2015) c)15-0642 COUNCILMEMBER TUCKER REQUESTS SUPPORT IN REVIEWING THE MUNICIPAL CODE TO CLARIFY THE DEFINITION OF SHORT-TERM RENTALS AND ENHANCE THE CITY’S ABILITY TO ENFORCE VIOLATIONS. (Continued from meeting of August 25, 2015) Page 5 Hermosa Beach Printed on 8/27/2015 September 1, 2015City Council Adjourned Regular Meeting Agenda Letter from Mike Glassman (added 8-24-15 at 7pm).pdf Letter from Jay Perreault (added 8-24-15 at 7pm).pdf Attachments: d)15-0643 COUNCILMEMBER TUCKER REQUESTS SUPPORT IN REVIEWING CURRENT PRACTICES AND THE MUNICIPAL CODE TO ENHANCE THE CITY’S ABILITY TO ENFORCE PERMITS RELATED TO USE OF CITY PROPERTY (BEACH, PARKS, AND OTHER FACILITIES) FOR TRAINING CLASSES. (Continued from meeting of August 25, 2015) ADJOURNMENT Page 6 Hermosa Beach Printed on 8/27/2015 September 1, 2015City Council Adjourned Regular Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: September 8, 2015 - Tuesday - 6:00 PM - Closed Session (Litigation Update), and 7:00 PM - City Council Meeting September 9, 2015 - Wednesday - 6:15 PM - City Council Special Meeting (Closed Session) September 22, 2015 - Tuesday - No Meeting September 24, 2015 - Thursday - 6:00 PM - Study Session (Community Choice Aggregation), and 7:00 PM - Adjourned Regular Meeting October 13, 2015 - Tuesday - 7:00 PM - City Council Meeting October 27, 2015 - Tuesday - 7:00 PM - City Council Meeting November 10, 2015 - Tuesday - 7:00 PM - City Council Meeting November 24, 2015 - Tuesday - 6:00 PM - Closed Session (Quarterly Litigation Update), and 7:00 PM - City Council Meeting December 8, 2015 - Tuesday - 7:00 PM - City Council Meeting December 22, 2015 - Tuesday - No Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: September 15, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting September 16, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting October 6, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 20, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 2, 2015 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting November 17, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 18, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting December 1, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 2, 2015 - Wednesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: September 7, 2015 - Monday - Labor Day November 11, 2015 - Wednesday - Veteran's Day November 25, 2015 - Thursday - Thanksgiving Day January 18, 2016 - Monday - Martin Luther King, Jr. Birthday February 15, 2016 - Monday - President's Day May 30, 2016 - Monday - Memorial Day July 4, 2016 - Monday - Independence Day September 5, 2016 - Monday - Labor Day November 24, 2016 - Thursday - Thanksgiving Day Page 7 Hermosa Beach Printed on 8/27/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0648 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 ORDINANCE NO. 15-1356 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, BANNING THE USE OF PLASTIC CARRYOUT BAGS AND IMPOSING A CHARGE FOR RECYCLABLE PAPER BAGS.” (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council waive full reading and adopt by title Ordinance No. 15-1356. Background: At the City Council’s regular meeting of Tuesday, July 28, 2015, the plastic bag ban ordinance was presented for Council consideration and was introduced by a 3-2 vote (DiVirgilio and Petty dissented). At the City Council’s regular meeting of Tuesday, August 25, 2015, a supplemental revised version of the plastic bag ban ordinance (redlined to identify revisions) was presented for Council consideration. The revised ordinance was introduced by the following vote: AYES:Barragan, Tucker, Fangary, DiVirgilio, Mayor Pro Tem Petty NOES:None ABSENT:None ABSTAIN:None Attachments: 1. Ordinance No. 15-1356 2. List of affected businesses and food service providers 3. Bag Ban Notification 4. Letter from Michelle Goodlett 5. Letter from Lori Ford 6. Letter from Gina Rothwell 7. Letter from Chamber of Commerce Hermosa Beach Printed on 8/27/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0648 8. Letter from Nadine Skye-Davis 9. Letter from Dana McFarland 10. Letter from Jeffrey Davis Submitted by: Elaine Doerfling, City Clerk Kristy Morris, Environmental Analyst Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 8/27/2015Page 2 of 2 powered by Legistar™ Page 1 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 15-1356 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, BANNING THE USE OF PLASTIC CARRYOUT BAGS AND IMPOSING A CHARGE FOR RECYCLABLE PAPER BAGS THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 1.10.040 of Title 1, Chapter 1.10 of the Hermosa Beach Municipal Code is amended to add a new paragraph 16 to read: “Chapter 8.68: Plastic Carryout Shopping Bags” SECTION 2. A new Chapter 8.68 is added to Title 8 of the Hermosa Beach Municipal Code to read as follows: Chapter 8.68 Plastic Carryout Shopping Bags 8.68.010 Definitions. The following definitions apply to this Chapter: A. "Affected retail establishment" means any retail establishment located within or doing business within the geographical limits of the City of Hermosa Beach, including vendors at City- sponsored events, City- owned facilities, and events held on City property, but excluding dry cleaners. B. "Food provider" means any person or establishment in the City of Hermosa Beach, that provides prepared food for public consumption on or off its premises and includes, without limitation, any store, shop, sales outlet, restaurant, area within a grocery store where food is prepared for public consumption, delicatessen, or catering truck or vehicle. C. "Customer" means any person purchasing goods from a store. D. "Grocery store" means any retail establishment that sells groceries, fresh, packaged, canned, dry, prepared or frozen food or beverage products and similar items, and includes, without Limitation, supermarkets, and convenience stores, including convenience stores at gasoline stations. Page 2 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E. "Operator" means the person in control of, or having the responsibility for, the operation of a store, which may include, but is not limited to, the owner of the store. F. "Person" means any natural person, firm, corporation, partnership, or other organization or group however organized. G. “Pharmacy” means any retail establishment in which the profession of pharmacy is practiced by a pharmacist licensed by the State of California in accordance with the Business and Professions Code and where prescription pharmaceuticals are offered for sale, regardless of whether the retail establishment sells other retail goods in addition to prescription pharmaceuticals. H. "Postconsumer recycled material" means a material that would otherwise be destined for solid waste disposal, having completed its intended end use and product life cycle. "Postconsumer recycled material" does not include materials and by-products generated from, and commonly reused within, an original manufacturing and fabrication process. I. "Produce bag" or "product bag" means any bag without handles used exclusively to carry produce, meats, or other food items to the point of sale inside a store or to prevent such food items from coming into direct contact with other purchased items. J. "Recyclable" means material that can be sorted, cleansed, and reconstituted using available recycling collection programs for the purpose of using the altered form in the manufacture of a new product. "Recycling" does not include burning, incinerating, converting, or otherwise thermally destroying solid waste. K. "Recyclable paper carryout bag" means a paper bag that meets all of the following requirements: (1) contains no old growth fiber, (2) is one hundred percent (100%) recyclable overall and contains a minimum of forty percent (40%) postconsumer recycled material; (3) is capable of composting, consistent with the timeline and specifications of the American Society of Testing and Materials (ASTM) Standard 06400; (4) is accepted for recycling in curbside programs in the City (5) has printed on the bag the name of the manufacturer, the location (country) where the bag was manufactured, and the percentage of postconsumer recycled Page 3 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 material used; and (6) displays the word "Recyclable" in a highly visible manner on the outside of the bag. L. "Retail establishment" means any commercial retail facility that sells goods or provides merchandise directly to the ultimate consumer, including, but not limited to, food service providers, grocery stores, pharmacies, liquor stores, "mini-marts," clothing stores, newsstands, retail stores and vendors selling goods or merchandise from a kiosk. M. "Reusable bag" means a bag with handles that is specifically designed and manufactured for multiple reuse and meets all of the following requirements: (1) has a minimum lifetime of 125 uses, which for purposes of this subsection, means the capability of carrying a minimum of 22 pounds 125 times over a distance of at least 175 feet; (2) has a minimum volume of 15 liters; (3) is machine washable or made from a material that can be cleaned and disinfected; (4) does not contain lead, cadmium, or any other toxic material that may pose a threat to public health (a reusable bag manufacturer may demonstrate compliance with this requirement by obtaining a no objection letter from the federal Food and Drug Administration); (5) has printed on the bag, or on a tag that is permanently affixed to the bag, the name of the manufacturer, the location (country) where the bag was manufactured, a statement that the bag does not contain lead, cadmium, or any other heavy metal in toxic amounts, and the percentage of postconsumer recycled material used, if any; (6) bag care and washing instructions; (7) if made of plastic film, be at least 2.25 mils thick, measured according to the American Society of Testing and Materials (ASTM) Standard D6988-13; and (8) complies with Section 260.12 of Part 260 of Title 16 of the Code of Federal Regulations related to recyclable claims if the reusable grocery bag producer makes a claim that the reusable grocery bag is recyclable. N. "Single-use plastic carryout bag" or "plastic carryout bag" means any bag made predominantly of plastic derived from petroleum, natural gas, or a biologically-based source, such as corn or other plant sources, which is provided to a customer at the point of sale. "Plastic single- use carryout bag" includes compostable and biodegradable bags but does not include: (1) a bag provided to a customer to hold prescription medication dispensed from a pharmacy; (2) a Page 4 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 nonhandled produce bag used to protect a purchased item from damaging or contaminating other purchased items when placed in a single-use carryout bag, recycled paper bag or reusable grocery bag; (3) a bag provided to contain an unwrapped food item; or (4) a nonhandled bag that is designed to be placed over articles of clothing on a hanger. 8.68.020 Plastic single-use carryout bags prohibited. No affected retail establishment shall provide plastic single-use carryout bags to customers for the purpose of carrying away goods from the point of sale. Nothing in this Chapter prohibits customers from using bags of any type that they bring to the store themselves or from carrying away goods that are not placed in a bag, in lieu of using bags provided by the store. 8.68.030 Permitted bags. A. Affected retail establishments may provide or make available to a customer recyclable paper carryout bags for the purpose of carrying away goods or other materials from the point of sale, subject to the terms of this Chapter. Non-recyclable paper carryout bags shall not be provided to customers unless they meet the definition of reusable bag. B. Grocery stores, pharmacies, and any affected retail establishment that (1) has gross annual sales of at least two million dollars ($2,000,000) or (2) has at least 10,000 square feet of retail space that generates sales or use tax shall make reusable bags available to customers either for sale or at no charge. C. Affected retail establishments may make available plastic produce bags for the purpose of preventing food items from coming into direct contact with other purchased items. D. Each affected retail establishment is encouraged to educate its staff to promote reusable bags and to post signs encouraging customers to use reusable bags, and may provide incentives to customers to encourage use of reusable bags. 8.68.040 Regulation of recyclable paper carryout bags. Unless an exemption set forth in Section 8.68.050 applies: A. Any affected retail establishment that provides a recyclable paper carryout bag to a customer shall charge the customer ten (10) cents ($0.10) for each bag provided. Page 5 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B. No affected retail establishment shall rebate or otherwise reimburse a customer any portion of the 10 cent ($0.10) charge required in Subsection A. C. All affected retail establishments shall indicate on the customer receipt the number of recyclable paper carryout bags provided and the total amount charged for the bags. D. All monies collected by a retail establishment under this Chapter shall be retained by the store and shall be used only for the following purposes: (1) costs associated with complying with the requirements of this Chapter, (2) actual costs of providing recyclable paper carryout bags, or (3) costs associated with a store's educational materials or education campaign encouraging the use of reusable bags, if any. 8.68.050 Exemptions from mandatory reusable and recyclable bag charge. A. All affected retail establishments must provide at the point of sale, free of charge, either reusable bags or recyclable paper carryout bags, or both, at the store's option, to any customer participating in either the California Special Supplemental Food program for Women, Infants, and Children pursuant to Article 2 (commencing with Section 123275) of Chapter 1 of Part 2 of Division 106 of the Health and Safety Code or in the Supplemental Food Program pursuant to Chapter 10 (commencing with Section 15500) of Part 3 of Division 9 of the Welfare and Institutions Code. B. No food provider shall be required to charge its customers for a bag provided for a customer's leftover food from sit-down restaurant dining. C. No affected retail establishment shall be required to charge its customers for paper product bags used to cover unwrapped food, such as baked goods, or used to hold prescription medication dispensed from a pharmacy. D. Any affected retail establishment that is not a grocery store or pharmacy and meets the following requirements is not required to charge customers for recyclable paper carryout bags, but may voluntarily do so in accordance with Section 8.68.040: (1) has gross annual sales of less than two million dollars ($2,000,000) or (2) has less than 10,000 square feet of retail space that generates sales or use tax. Page 6 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 8.68.060 Enforcement and violation - penalties. A. The City Manager, or his or her designee, shall enforce the provisions of this Chapter. Nothing in this Chapter shall be construed to create a private cause of action. The City Manager or his/her designee, shall be authorized to establish regulations and to take any and all actions reasonable and necessary to obtain compliance with this Chapter, including, but not limited to, inspecting any retail establishment's premises to verify compliance. B. If the City Manager, or his/her designee, determines that a violation of this Chapter has occurred, he/she will issue a written warning notice to the operator of a store that a violation has occurred and the potential penalties that will apply for future violations. C. Any person that violates or fails to comply with any of the requirements of this Chapter after a written warning notice has been issued for that violation shall be subject to the Administrative Citation procedures in Chapter 1.10. D. The City Attorney may seek legal, injunctive, or other equitable relief to enforce this Chapter. E. Each violation of this Chapter shall be considered a separate offense. F. The remedies and penalties provided in this section are cumulative and not exclusive, and nothing in this Chapter shall preclude any person from pursuing any other remedies provided by law. 8.68.070 No conflict with federal or state law. Nothing in this ordinance is intended to create any requirement, power or duty that is in conflict with any federal or state law. 8.68.080 Operative date. A. This Ordinance shall become operative as to affected retail establishments that meet the definition of a "supermarket" as found in the California Public Resources Code, Section 14526.5 and affected retail establishments of at least 10,000 square feet, six (6) months after its effective date, unless the establishment provides documentation satisfactory to the City Manager or his or her designee showing that it entered into an agreement for the purchase of plastic Page 7 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 carryout bags within the year prior to the effective date of this Ordinance. The City Manager or his or her designee may exempt such establishments from the provisions of this Ordinance for an additional six (6) months. This Ordinance shall become operative as to all remaining affected retail establishments, including establishments smaller than 10,000 square feet, twelve (12) months after its effective date. B. The City Manager, or his or her designee, may exempt an affected retail establishment from the requirements of this chapter for a period of up to one additional year after the operative date of this ordinance, upon sufficient showing by the applicant that the provisions of this Ordinance would cause undue economic hardship. A request for an economic hardship exemption must be submitted in writing to the City along with supporting documentation within 60 days of the effective date of this Ordinance. SECTION 3.Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining portions of this Ordinance, or its application to any other persons or circumstance. SECTION 4. This Ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 5. This Ordinance is categorically exempt from the California Environmental Quality Act pursuant to California Code of Regulations sections 15307 and 15308 describing projects that protect natural resources or protect the environment. SECTION 6. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this Ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. SECTION 7. The City Clerk shall certify to the passage and adoption of this Ordinance, shall enter the same in the book of original Ordinances of said city, and shall make minutes of the Page 8 of 8 15-1356 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 1st day of September, 2015,by the following vote: AYES: NOES: ABSENT: ABSTAIN _________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________ __________________________________ City Clerk City Attorney ATTACHMENT 2 POTENTIALLY AFFECTED BUSINESSES (Active Business Licenses) 24 Hour Fitness Retail Sales #97 3rd Sheet Tattoo 7-Eleven Store #2173-23944 A R Salon -Mark of Excellence Hair Aaron Brothers Art Mart #312 Abe's Liquor Active Cuts Alka Puro Hermosa All About Me! Amaloa LLC ·Retail American Tire Depot Andes International Angel Hair & Nails Ashley's Deli& Market Inc. Avanti Jewelers Bar Method Of Hermosa Bath Bar Bay Cities Nail& Spa Beach & Beverly Beach Bodies Beach Break Beach Cities Cycle Inc. Beach Planet Beachy Keen Bay Bikram Yoga Hermosa Beach Retail Bionic Body Blue Rose Bow Wow Boutique Retail Bow Wow Boutique Retail Sales C V S Pharmacy 9101 C V S Pharmacy 9476 California Marking Device,Inc. Carpet Spectrum,Inc. Chique Chug Salon (retail) Cigar Hookah And Beyond Classic Tile & Mosaic Coco Nail & Spa Contour Aesthetic Spa Retail Crossfit Horsepower: Hermosa Beach Crossfit South Bay Curious... Cutters Hair Salon Dawn To Dusk Deep Pocket Jean Company LLC ·Retail Dermstore LLC ·Retail Design's On You" Hair" Details Diversity Retail Dmaggio Art Glass Corp. Dog House Studio Dott Corporation Dualforces,Inc Dunn-Edwards Paint E. T. Surfboards Easy Reader.Inc. Elegant Nails & Spa Retail Evolution Salon H.B. Retail Fantasy Beauty & Spas Feed The Machine Fitness Empire Floyd's 99 Barbershop Freedive N Spear Furnished Glow Hair & Skin Therapy Retail Grace Deli Grill Granny's Grocery Gum Tree Retail & Cafe Gymboree Play & Music HB Chamber Of Commerce Farmers H. L Corporation Retail Hair On The Run Hair Mechanicxs Hair Studio J C ·Retail Haute La Boutique·Devinci Brows Herbal Regenesis Hermosa Auto Detailing &Tint Hermosa Barbershop Hermosa Beach Yacht Club Hermosa Beauty Center Hermosa Celebrations Hermosa Cyclery Inc. Retail Hermosa Ink & Apparel Retail Hermosa Massage Hermosa Nail Company Inc. Hermosa Wine & Spirits Isabel Lemaire Art & Flowers Jamba Juice 71 Retail Jell & Debbie's Pumpkins & Trees Jenu Biosciences L L C Jessica Rose Retail Just Massage Studio Karen Wittich Designs Karma Clothing LLC Kriser's Feeding Pets For Life, L L C La Sunset Tan (Retail) Laser Away Retail Lavish Gift+ Home Learned Lumber Lily Pad Floral Design Lopa Lopa Lovesick Tattoo Lucky Plants Luna G Maison Luxe Marx Pier Avenue Hair Studio Manhattan Mart Mark of Excellence Massage Envy Spa Retail Maximus Full Service Salon May's Gas Station & Minimart Inc. Meg Company·Grizzzly Michelle's Mimi Nails And Spa Montee Swim Motion Bicycle Establishment Nail Garden Nancy's Nail Spa Niosha Inc Dba Beach Shop Pampered Tot Panache Beauty & Threading Salon PCH Lock&Key Petmart Pier Avenue Fitness PierSurf Pilates Angel·Angel Mallei Pilates Room·Bumatay,Monica Poise Fitness Potter's Ensemble Studio Princess Penelope's Purple Haze Smoke Shop QQueenBee Quinn's Family Barber Shop RAD Design Ralphs Grocery Company #202 Revive Thai Spa Robert's Liquor Rock N'Roll Car Wash Royal Nails Salon Del Mar Salon Republic Salvatore's Sand Spa Sassy's Boutique Screaming Leopard Studios Seymour Jewelers Of Hermosa Skin Atelier Skin Savve Boutique So HoYoga Sol Baby Soothe Your Soul Special Occasions Co. Spyder II Spyderboards Starbucks Coffee #5201 Starbuck's Coffee #5821 Stars Antique Market Sugar Rays·Nails (Retail) Supercuts T L C Pharmacy The Mint Salon The Pilates Room The Sherwin Williams Company #8624 The Yard Strength Inc.·Retail Tint World Treasure Chest Trubeauty Center U-Ca-Tan Uncorked The Wine Shop USTA Corp. For Catering Vans #231 Virginia Aesthetics Vivadream Vons Companies.lnc. #2110 West Marine White House Pilates Wicked • (Retail) Wink Salon Yak & Yeti Yer Cheat'n Heart Tattoo Inc. FOOD PROVIDERS (Active Business Licenses) Abigaile & Ocean Bar Akbar Cuisine Of India Aloha Sharkeez Amigos Tacos B. C. Broasted Chicken & Pizza Barnacles Bar & Grill Beirut Mix Best Donuts Boardwalk Fresh Burgers & Fries Bobby's South Bay Italian Bottle Inn Restaurant Brother's Burritos Buona Vita Cali Cantina California Sushi & Teriyaki Chipotle Mexican Grill 12B6 Chong's Chinese Cafe Copacabana Grill Crème De La Crepe Dia De Campo El Pollo lnka Establishment Fat Face Fenners Fishback Fat Tomato Pizza Fritto Misto Frosted Cupcakery Fusion Sushi Greenbelt Gugu Sushi & Roll Hermosa Beach Fish Shop Hermosa Mexican Cuisine Hermosa Pie And Cake Co. Hot's Kitchen Jack In The Box 257 Java Man Juice It Up Killer Shrimp Hermosa Beach La Paz Restaurant #2 La Playita Restaurant Lighthouse Cafe Martha's 22nd Street Grill McDonald's Restaurant #14332 Mediterraneo Mickey McColgan's My Fit Foods North End Bar & Grill Ocean Diner Oki Doki Sushi Paradise Bowls Paisanos Pizza & Pasta Pacific Rim Cafe Paciugo Gelato Palmilla Patrick Molloy's Pick Up Stix #721 Pita Pit Project Taco Rico's Italian Ice Rockberry Rockefeller Rosa's Round Table Pizza Saint Rocke Scapegoat Coffee.L L C Scotty's Silvio’s Brazilian BBQ Spice Six Subway Suzy's Bar & Grill Tammie's Corner House Cafe The Deck Hermosa Beach L L C The Grindz At 1601 The Hook And Plow The Source Cafe The Standing Room The Chicken Shack Umami Hermosa.LLC Underground Pub & Grill Uncle Stavros Cale Watermans Hb Western Pizza Inc. Wildflour Boston Pizza Wolven Steak & Whisky Yobagel Zane's Restaurant From: jgoodlett [mailto:jgoodlett@verizon.net] Sent: Monday, August 24, 2015 9:41 PM To: Linda Abbott Cc: Ann Yang Subject: Single Use Plastic Bag Ban City Council, I urge you to vote NO on this unnecessary ban on Plastic Bag bans for the following reasons: 1. Impact on out of town visitors who shop in the city. 2. Unnecessary fee for a paper bag 3. Will not really impact the environment since the city of Hermosa Beach is so small 4. Unfair to the local businesses, they should decide, what bag is more cost effective or if they want to go green 5. Government needs to govern, and not determine what type of shopping bags individuals use 6. It was government who decided in the past that paper bags were harmful to the environment, now they are trying to undo what they created. 7. Hermosa Beach should not become a “nanny” city 8. What about the single use bags that are used to put produce in are they going to be banned too? 9. What about the single use bags that to go food is packaged in at local restaurants 10. What about the single use bags that most food is packaged in the grocery store isles Once again, please vote NO on this unnecessary ordinance. The City of Hermosa Beach has a ban on Styrofoam which in my opinion is a joke. The lunches at the public school are served on Styrofoam. The meat sold in the markets are packaged on Styrofoam. The hot beverages in certain take out restaurants are served in styraform. Just a few examples of a law on the books that really does not work and therefore is not needed. Regards, Michelle Goodlett 244 24th Street Hermosa Beach From: Lori Ford <Lori@gumtreela.com> Date: August 25, 2015 at 5:07:59 AM PDT To: Tom Bakaly <tbakaly@hermosabch.org>, Ken Robertson <krobertson@hermosabch.org> Cc: Michael di virgilio <mdivir@gmail.com>, Councilmember Carolyn Petty <cpetty@hermosabch.org>, Hfangary <hfangary@hermosabch.org>, Peter tucker <peter@electpetertucker.com>, Nanette Barragan <nbarraga@hotmail.com> Subject: Plastic Bags and A-Frames Hello Hermosa Beach Council Members, I plan to attend the council meeting tonight to give my opinion during public comment on both the Plastic Bag ban and the A-Frame sign issues. But with only 3 minutes and a lot to say, I thought it might be helpful to you to have this in an email. Plastic Bag Ban— First, let me say that I had always been in favor of the Plastic bag ban as it is written and has been adopted in Los Angeles County and in our neighboring city of Manhattan Beach. Unfortunately, it has been brought to my attention that Hermosa has decided to put a blanket $.10 surcharge for paper bags on ALL retail establishments, and just to be clear I am completely opposed to this part of the ordinance. Since the day we opened, almost 7 years ago, I have been purchasing recycled paper bags, wrapping paper and tissue paper for our shop, and eco friendly recycled paper food containers, bags, biodegradable silverware, and cups for our cafe. We spend more money on these products because we care about our environment and this is a choice we have made. In addition during the holidays we give out reusable Gum Tree jute bags, which cost me a small fortune. Then we run a series of promotions throughout the year to reward the customers for coming to shop with their reusable Gum Tree jute tote... Asking our customers to now pay us a surcharge of 10 cents on a paper bag that we have been giving them for 7 years makes no sense at all. Furthermore, if we are now charging for these bags, does that bring them into my cost of goods sold instead of my expenses? So now a cost of doing business that was previously a write off, which we need to stay alive in this competitive market, is added to my income sheet instead, and I will be further taxed on it? How do you intend to police this policy? Will I have to spend even more time filling out forms for the city of Hermosa Beach, and working with my accountant to get you reports of amount of bags sold? It is hard enough for those of us with small retail businesses to compete with our neighboring cities, and our online counterparts. Why would you take this step to make it harder? The law was written the way it was, to encourage grocery stores and larger retail shops/pharmacies who sell food products, to charge 10 cents a bag for a number of reasons, not least of which is that the grocery stores lobbied for it to be this way, they now make a profit on their bags. Believe me, I will not make a profit on these bags. They can buy their bags in huge bulk at severely discounted prices, I, and other small retailers, cannot. It’s an insult to my customers to be charged this fee when they are trying to support small business in their own small town. They can head right over to Manhattan or Redondo or El Segundo to shop instead at retailers who are not doing business in a city that makes everything so much harder than it needs to be. A-Frames— Speaking of making things harder than necessary we need A-Frame signs in front of our businesses! I just returned from NYC on a business trip. One of the most charming things about the city is the personality that spills onto the sidewalk from the businesses. And people actually walk everywhere in the city, they are out on the sidewalks! Many businesses used A-Frame signs, and even more were using plants out on the sidewalk to create atmosphere and draw attention to their businesses. See some photos attached. It is proven that A-Frame signs draw in walking traffic. They can add character to a stretch of upper Pier Avenue, where Gum Tree Kids is located, that is otherwise empty. We can advertise specials, sales, what we have inside, sometimes it’s just that little bit of text that brings them in. Your Hermosa 5-0 program has been putting an A Frame sign out on the community center lawn during this entire ban…they do so because they want people to know what they have to offer inside the community center. Has your code enforcement officer been giving them warnings and citations on her rounds? I understand there are challenges with A-Frames, but there are solutions too. Make sure to only allow one sign per business, give specific dimensions that the signs need to comply to. Dictate where signs are to be placed, should they be flush with your building or out in the space near the street where there are already trees and parking meters. If you feel you need to be more involved in controlling the look of the signs then make it a permitted process just as you do window signs and banners. I would gladly pay $50-100 a year for a permit for my A-Frame sign. Please see a couple of helpful articles below on the benefit of A-Frames on our sidewalks. http://www.citylab.com/work/2012/02/sandwich-board-makes-comeback/1277/ http://smallbusiness.chron.com/benefits-sidewalk-signs-39316.html I hope you will consider my thoughts when you vote this evening. I sat in a meeting the chamber facilitated for Retailers back in April…Every retailer in the room said they wanted A-Frames back, we represented about 17 downtown businesses in that room, your economic development director was present, and every single business wanted signs back. Look at your Community dialogue tool, being business friendly is one of Hermosa Beach's top priorities. It comes up in nearly every General Plan meeting I attend, it came up in every Community Dialogue meeting. Our community wants independent small businesses in town, these kinds of regulations only make it harder for our kind of businesses to survive and thrive here. I am writing this email at 4:40am because that’s when I’m awake and not at work or spending time with my family. I do not have time to attend meeting after meeting to discuss the same things over and over again. I believe I have now attended no fewer than 8 chamber or city meetings specifically about A-Frames in the last 5 years, and it looks like even if you decide tonight they are a good idea I will sit in at least another 2 or 3 meetings with the planning commission, city staff and back to council…we have missed the summer season and risk missing the holiday season too. I am running 3 businesses on Pier Avenue, sitting on the Board of the Chamber of Commerce and working on your General Plan. I am a stakeholder in this community, and I love Hermosa Beach. I hope you know that I am not only speaking for my small business, but for many others in the community as well. Thanks for your time. Lori Ford Think Globally, Shop and Eat Locally! www.gumtreela.com 310.376.8744 Shop From: "Gina Rothwell" <gina@sol-baby.com> To: "'Lori Ford'" <Lori@gumtreela.com>, "Tom Bakaly" <tbakaly@hermosabch.org>, "Ken Robertson" <krobertson@hermosabch.org> Cc: "Michael DiVirgilio - External" <mdivir@gmail.com>, "Carolyn Petty" <cpetty@hermosabch.org>, "Hany Fangary" <hfangary@hermosabch.org>, "Peter Tucker - External" <peter@electpetertucker.com>, "'Nanette Barragan'" <nbarraga@hotmail.com> Subject: RE: Plastic Bags and A-Frames Good morning, I would like to thank Lori for writing this email and explaining her thoughts and opinions. I agree with everything she mentions and would like to further express my view on the plastic bag ban. I personally do not use plastic bags in my shop, so that is not an issue. However, I do (also) specifically buy recycled, kraft paper handle bags. I have always offered free gift wrapping at my shop, and the majority of the time it entails using tissue and a branded handle bag. One of the selling points to many of my customers is the fact that they will be able to come in, buy a gift and have it wrapped using a Sol Baby bag. They are not only relieved they don’t have to wrap it themselves, but also enjoy the fact that they are giving a gift from their local shop and WANT the branding. This extra customer service and attention to detail is what sets me apart from Gymboree and other kids chain stores and help me stay competitive. I would never ask my customers for the 10 cents, so now I would be paying even more to give them this service, thus eating into my profits. Will my (legal) alternative be to use one of my recycled kraft boxes now instead to gift wrap every item, which cost me way more money and obviously waste much more paper? That doesn’t seem good for business or the environment. Many of my customers are conscientious people and try and save a bag when they can. I am really just concerned about my gift wrapping service being compromised. As far as the A-frames go, I love the pictures that Lori shared of New York. That’s EXACTLY what I envisioned and hoped for after the big upper pier beautification project and widened sidewalks. That the eclectic, charming flavor of our little Hermosa would be able to be seen from cars driving by to people walking on the streets, like Abbott Kinney in Venice, or even Riviera Village for that matter. I don’t necessarily need an A-frame for my shop, as I have a chalk board on the wall in my entry way, but I think it’s important to create that feeling in town and allow a regulated sign to go outside of a business who wants one. I don’t understand what the hold up is. If there’s ever a chance to put a small sale rack outside though, let me know ;)! Thank you, Gina Rothwell Sol Baby From: Nadine Gmail [mailto:nskyedavis@gmail.com] Sent: Tuesday, August 25, 2015 12:13 PM To: City Council Cc: Ann Yang Subject: Ordinance No. 15-1356 Plastic Bag Ban Dear Council Members and Staff, I am writing to encourage the City Council to adopt Ordinance No. 15-1356, the Plastic Bag Ban. Not only do the plastic bags resemble jellyfish underwater, causing sea turtles and other marine life to ingest them, but they have also been a negative contribution to cattle and to birds who forage through landfills, mistaking the bags as food. I ask that we join Malibu, Santa Monica, Manhattan Beach and 85 other municipalities in California in passing ordinances banning single use plastic bags. Thank you for your time. Nadine Skye-Davis Hermosa Beach, CA From: Dana McFarland [mailto:danamcfarland79@gmail.com] Sent: Tuesday, August 25, 2015 12:48 PM To: Carolyn Petty; Hany Fangary; Michael DiVirgilio; Peter Tucker Cc: Nanette Barragan; Elaine Doerfling Subject: Plastic Bag Surcharge Dear Hermosa Beach City Council members, My name is Dana McFarland and my wife and I own Wright’s and The Beehive in downtown Manhattan Beach. We have been in business since 1988. We have had a plastic bag ban in our town for awhile now, but we are not required to charge our customers for the bags. Our customers at Wright’s and The Beehive would definitely be upset if we charged them for bags. They would think that we couldn’t afford to waive the charge and thus were “ nickel” and “ dime- ing” them. If a business wants to charge a fee for a bag, they should be able to do so, but government should never force a business to charge extra fees. I am personally on the Business Improvement District Board and am part of the Downtown Merchants Association. We have a very good relationship with our Manhattan Beach City Council. I’m sure that if we complained about such a forced bag charge in Manhattan Beach they would understand and not require us to have such a charge. The bottom line is that government should let small businesses do what they do best and not force a wedge between them and their customers. Please vote to do away with the bag surcharge. Thank you, Dana McFarland Wright’s 232 Manhattan Beach Blvd. The Beehive 451 Manhattan Beach Blvd. From: Jeffrey Davis [mailto:davis.jeffrey77@gmail.com] Sent: Tuesday, August 25, 2015 4:45 PM To: City Council Cc: Ann Yang Subject: Single Use Bag Ban Dear Council Members: As it is becoming unlikely that I will make tonight's meeting, I am writing to you in support of Ordinance No. 15-1356, as written. I believe now is the time to act on this important ordinance, which is closely aligned with State Law, likely to soon take effect. I believe that it is important for us to take a leadership position as a community and make the choice to enact the ban now. Thank you for your time. Jeffrey Davis 8th Street Hermosa Beach Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0639 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 ENFORCEMENT OF THE PUBLIC PLACES SMOKING PROVISIONS OF THE MUNICIPAL CODE (Continued from meeting of August 25, 2015) (Community Development Director Ken Robertson) Recommended Action: Direct staff to focus on education and outreach before pursuing pro-active enforcement as discussed below. Background: The City adopted Section 8.40.020 “Prohibition of smoking in public places”(Attachment A -Entire Section)in December of 2011.This ordinance prohibited smoking in various places throughout the city with an emphasis on the downtown area; the beach, The Strand, the Pier and Pier Plaza. On September 24th,2014 Council directed Staff to work with the Los Angeles County Health Department,Beach Cities Health District and business community and stakeholder’s to identify appropriate options for further consideration regarding expanding the ban on smoking in public places, reducing sales of tobacco to minors, and/or restrictions on smoking in multi-family housing. This was in response to receiving a “D”grade in the American Lung Association “State of Tobacco Control 2014”report card on efforts to combat the effects of tobacco use where we live,work and play.A new ordinance will also be considered on this Council in response to this direction to specifically address tobacco sales to minors and to update the definition of smoking to include e- cigarettes. The existing ordinance (Section 8.40.030) calls for “Smoking” or “No Smoking” signs to be clearly, sufficiently and conspicuously posted in every building or other place where smoking is regulated by this article, by the owner, operator, manager or other person having control of such building or other place. It also gives (Section 8.40.040) the Chief of Police the responsibility of enforcement, as well as delegating the “Duty to Inform” to employers, owners, operators, managers or employees the duty to inform violators of such violations. Finally, Section 8.40.050, as recently amended, provides that violations of this chapter shall be a misdemeanor. Further, the Ordinance (8.40.040) details “Civil Action” and “Injunction” as possible Hermosa Beach Printed on 8/27/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0639 methods to address violators. Analysis: While the City has posted some “No Smoking”signs on public property as applicable,there has been no effort to verify or ensure that Section 8.40.030 has been complied with inside businesses.Since the enforcement of the smoking ban is contingent on “clear,sufficient and conspicuous”signs to be posted,the enforcement becomes problematic,as to pursue a citation we would need to demonstrate to the hearing officer or judge that the violator was informed of the violation via clearly posted signage. In February of 2014,Staff created the “Downtown Night Enforcement Team”(DNET)to help address concerns from the public and Council about activities in the downtown area, particularly after dark. This multi-department team includes Police,Fire,Community Development,Public Works,and the City Prosecutor.Their primary task is to coordinate the various departments involved to identify and resolve ongoing issues in the downtown area with a “holistic”approach;to look at the big picture for ways to correct the minor incidents that in sum create a larger problem. Also since February of 2014,the Police assigned a CSO to assist in downtown code enforcement on Fridays and Saturdays.This added noise,encroachment and CUP violation inspections to the established duties of;alcohol violations -minors and open containers,public nuisance -primarily urinating in public,monitoring parking lot security,handling vehicle impounds,and working with the taxis to enforce parking/traffic regulations,“bandit”and other non-permitted cab activities,and monitoring cab stand security. In March,2014,the City hired a full time Code Enforcement Officer to work weekends and evenings. This was the first time in decades that Hermosa Beach had a CEO working when the rest of City Hall was closed.Duties include;Noise,CUP and encroachment violations,trash cans,construction work without permits or outside of approved hours, NPDES, signs and investigation of complaints. Once the CEO was trained,the CSO was free to concentrate more on the duties established for that position and the CEO took over the monitoring of downtown restaurant CUP and other violations. While the focus of the DNET field team (two people,limited hours)has been primarily on late night establishment activities,regulating taxis and other “big picture”issues,educating the public as to the smoking regulations,bicycle parking and pier activities have been added to their duties in recent months. Rather than strictly focusing on enforcement,the DNET team determined that education and outreach about where smoking is banned,including clearly identifying where smoking is allowed, would be a more effective activity to focus our limited resources.Staff has also involved the Beach Cities Health District (BCHD)for assistance.They are exploring support options in order to provide technical assistance in education,marketing and potential grant funds for improving the designated smoking areas. Some of the potential projects include developing a marketing plan that educates visitors about theHermosa Beach Printed on 8/27/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0639 Some of the potential projects include developing a marketing plan that educates visitors about the smoking ban,while providing direction to the designated smoking areas.A particular focus will be designing collateral educational material,such a drink coaster,for Pier Plaza restaurants and the hostel.Another area of focus will be the taxi strands.BCHD may look to engage youth in the marketing program and possibly have their ambassadors educate local businesses and their employees. Funding may be sought for improving the designated smoking areas.Improvements may include directional signage and making these areas more inviting,so that those who choose to smoke will be more apt to use the specifically designated areas instead of smoking in the ban zones.BCHD will work with the city to identify funding opportunities through the County.There is also an opportunity for small BCHD grant funds though partnering with a local non-profit. Additionally,staff met with Athens on 8/11 to discuss the large amount of trash on the plaza, including the large number of cigarette butts accumulating in the tree wells outside of some of the bars.The Athens contract does not include cleaning these areas which are part of the landscaping contract.Staff is following up with landscapers on Pier Plaza to ensure they are cleaning these areas and with greater frequency. Conclusion Implementation of the smoking regulations is still in the education and outreach stage. While a handful of Citations have been issued, those have only been to people who became belligerent and refused to extinguish their smoking materials or move to areas where it is not prohibited. Officers, who have made contact with smokers, report that approximately 90% of them are visitors who are not aware of our rules. The consensus of the DNET team is that it is best to take a holistic approach by working with BCHD to educate and motivate people to conform to the smoking regulations. Respectfully Submitted by: Bob Rollins, Building/Code Enforcement Official Concur:Sharon Papa, Police Chief Ken Robertson, Community Development Director Shelli Margolin-Mayer, Economic Development Officer Kristy Morris, Environmental Analyst Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 8/27/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0635 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 STATUS REPORT RELATED TO STRAND & PIER DEVELOPMENT PROJECT (Continued from meeting of August 25, 2015) (Community Development Director Ken Robertson) Recommended Action: To receive and file. Background: At the July 28 meeting during “other matters”, Councilmember DiVirgilio brought up this issue as follows: COUNCILMEMBER DIVIRGILIO REQUESTS SUPPORT IN DIRECTING STAFF TO RETURN AT THE AUGUST 25, 2015 CITYCOUNCIL MEETING WITH A FOLLOW UP DISCUSSION ANDSTATUS REPORT RELATED TO THE STRAND & PIER DEVELOPMENT PROJECT Council members Fangary and Petty concurred for staff to return with this item. The developer indicates that detailed project revisions will be submitted to the City sometime in late September or early October consistent with the concept presented to the Council on July 16. This submittal will start the project’s environmental review process. Staff also intends to bring the consultant contract to prepare the EIR to the September 24 Council meeting. The EIR public review process and project approval process will afford the public, Planning Commission and the City Council ample opportunities to provide input on the project, and to fully inform the Commission and Council in the decision making process. Attachment: 1.Letter from Howard Longacre dated August 25, 2015 Respectfully Submitted by: Ken Robertson, Community Development Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 8/27/2015Page 1 of 1 powered by Legistar™ Supplemental from H. Longacre to the August 25, 2015 Regular Council Meeting Item 6-c Re: Council's Strand & Pier Hotel Discussions Violating the Brown "Open Meeting" Act Page 1 of 2 Supplemental To Municipal Item 6-c Re: Council's Strand & Pier Hotel Private Discussions Violating the Brown Act City Manager's office, City Clerk: This is supplemental testimony for Municipal Matters Item 6-c of the August 25, 2015 regular 7-PM City Council meeting. Please advance copies to those listed, at the meeting, and announce as supplemental material for the public and press. Please also post with the agenda materials on the Internet. Thank You. August 25, 2015 To: Councilmembers (Peter Tucker, Michael DiVirgilio, Nanette Barragan, Carolyn Petty, Hany Fangary), City Clerk, City Treasurer, City Manager, Assistant City Manager, Finance Director, Community Development Director, Public Works Director, Police Chief, Fire Chief, and contract-City Attorney From: Howard Longacre, a Hermosa Beach Resident Re: Council's Strand & Pier Hotel Private Discussions Violating the Brown "Open Meeting" Act Honorable Councilmembers and others: The following are my comments, given freely, and they are entirely my views and opinions on everything I've stated herein. The present city council evidently includes four, possibly five, self-appointed pseudo-city- planners. The council has clearly been violating California's Brown "open-meeting" Act by serially, for some 2 years now, along with their facilitating City Manager Tom Bakaly, having had repeated individual private meetings and networked discussions with two downtown hotel- developer/landowners. De facto non-posted nor agendized serial meetings by 3 or more council members are illegal by California law, and they know it. Some or all of the councilmembers clearly have been doing all possible behind the scenes to scheme and modify the city's new General Plan update, zoning laws reducing parking requirements for downtown developments, and most-unfortunately have evidently concurred to cut off Hermosa's important public, open-air, walking and biking passageway, historic Beach Drive between Hermosa's north residential-sand-section and its south residential-sand-section, as connecting to and through Pier Plaza. Supplemental from H. Longacre to the August 25, 2015 Regular Council Meeting Item 6-c Re: Council's Strand & Pier Hotel Discussions Violating the Brown "Open Meeting" Act Page 2 of 2 This is more than evident with the councilmembers' tacitly-implied, private, all-but-signed agreements, given to the two professional, wheeler-dealer, deep-pockets developers who they've in fact been schmoozing with to close off Beach Drive, thus giving significant free added financial benefit to a private interest(s), and enabling the building of a far-too- intensive and egregiously out of scale, downtown, high-impact hotel developments that cannot possibly meet present zoning law. Instead of doing all possible to intelligently lower downtown commercial density and reduce unneeded, late-night liquor-drinking activity, along with its costly residential and city-bureaucratic impacts, by instead beautifying the gateway Beach Drive with daytime, beach-oriented shops, for walking and casual biking, Hermosa's present arrogant, secret, self-aggrandizing, and small-minded council is aiming to relegate the city's south sand section residents and businesses as being the dregs of Hermosa Beach, from the north sand section as being the de facto exclusive part, and by turning Pier Plaza into one solid drinking slab of chaos and drunks from Hermosa Avenue to the Strand. It's implied right in the latest Pier & Strand hotel "hen-scratch" propaganda renderings. (See Easy Reader 7/23/15) "http://www.easyreadernews.com/101994/strand- pier-developers-adapt-hermosa-beach-hotel-plans-to-local-feedback/" This secret plan to give-away and block off historic Beach Drive by Hermosa's present, de facto law-breaking Hermosa city council is unacceptable and should outrage anyone with a modicum of intelligence. Under no circumstances should the Council facilitate and legitimize a project that clearly does not meet present zoning in virtually all respects, eliminates a city street that has had no discussion of being eliminated, and permit and be a part of an illegal EIR process as such. This is more than outrageous, it shows that Hermosa's City Council are above all else in this community. No one on council, especially Ms. Petty is a financial genius, nor are any of you city planners, or trained as such. Further, there have been no studies as to whether the residents of this city want their residential property values to continue to be held back some 40% behind those of Manhattan Beach because of the last 30-years insane, never- ending, obsession to facilitate the downtown as a high-impact tourist-trap with liquor flowing in the streets 24/7. *** End of Supplemental *** Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0650 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of September 1, 2015 CIP NO. 14-128 STREET IMPROVEMENTS VARIOUS LOCATIONS - PROPOSED CHANGES TO SCOPE OF WORK (Director of Public Works Andrew Brozyna, P.E.) Recommended Action: It is recommended that the City Council authorize staff to prepare and execute a change order for approximately $259,918 increasing the contract amount with Palp,Inc.(DBA Excel Paving Company) to $1,139,000. Background: This project was originally designed by the City’s consultant to rehabilitate,repair,and replace portions of asphalt and concrete local and arterial street segments throughout the City.Work was anticipated to include various rehabilitation methods including grind/overlay,cape seal,slurry seal, Portland cement concrete (PCC)diamond grinding (of concrete street segments),and spot repairs of miscellaneous street segments. This work is part of the City’s overall Pavement Management Plan (PMP)to rehabilitate and maintain the City’s local and arterial street network.Construction bids were solicited and a construction contract was awarded to Palp,Inc.(DBA Excel Paving Company)as the lowest responsible bidder at the City Council meeting of June 23,2015.A list of streets and site map showing the original streets selected for rehabilitation are enclosed as Attachments 1 and 2. Analysis: In March 2014,City staff reported that the City’s pavement condition index (PCI)was 74.6 with a targeted PCI of 81 in five years. The City’s current PCI has fallen to 73. Staff re-analyzed the street selection and rehabilitation methods originally proposed by the City’s consultant following the evaluation of the Contractor’s bid.The current plans as they were put out to Hermosa Beach Printed on 8/27/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0650 bid will likely make minimal impact to raising the PCI. It was determined that instead of rehabilitating small sections of streets City wide,a better approach would be to grind and overlay longer continuous sections of streets on major arterial streets (Valley Drive and Ardmore Avenue from northerly border to Pier Avenue)with Asphalt Rubber Hot Mix (ARHM)instead of conventional asphalt concrete.In addition,select local streets,many of which are adjoining the two aforementioned major arterial streets,are proposed to either be slurry-sealed or grind/overlaid with Asphalt Rubber Hot Mix (ARHM).Lastly,portions of Hermosa Avenue and Prospect Avenue are recommended to be slurry sealed increasing the lifespan of these street sections. Refer to Attachment 3 (Proposed Street List) and Attachment 4 (Proposed Site Plan). This approach has several advantages: 1.A substantial portion of Valley Drive and Ardmore Avenue,two important City arterial streets providing continuity from the northern limits of the City to its southern limits,and several local streets will receive much needed rehabilitation and a better aesthetic value.The extent of the street rehabilitation improvements on Valley Drive and Ardmore Avenue for this project would extend from Pier Avenue to the City’s northern border with the City of Manhattan Beach.This would complement the ride-ability of Ardmore Avenue and Valley Drive north of the City’s borders that have recently been paved by the City of Manhattan Beach. 2.It is proposed that the newly selected street sections be rehabilitated by either grind/overlay or slurry seal only,instead of from several different street resurfacing methods as first proposed.Staff determined that some of the other methods proposed would do little to improving the overall quality and not increase the PCI.Also,this approach directs the whole construction budget to the two preferred methods,increasing quantities for the two methods,which reduces unit prices for each. Therefore,more street surface area will be paved per dollar spent.Also,grind/overlay is a superior method of mitigating older streets that provides a considerably longer street lifespan than other resurfacing methods originally proposed in the plans. 3.Furthermore,the increased grind/overlay quantities,and economy of scale,makes it affordable to utilize a higher quality asphalt (ARHM)instead of conventional asphalt concrete,increasing the lifespan of the streets by about twenty percent.ARHM has many benefits when compared to conventional asphalt including improved durability,skid resistance (safety),resistance to reflective and thermal cracking,and reduction in noise (quieter ride).Additionally,ARHM is a “green” environmentally friendly product.It is made from asphalt,used recycled tires,and additives thus diverting tons of tires from landfills. ARHM is commonly used throughout southern California cities. 4.By selecting long continues stretches of roadway to be rehabilitated such as on Ardmore Avenue and Valley Drive,instead of smaller street segments throughout the City,the contractor’s Hermosa Beach Printed on 8/27/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0650 mobilization/demobilization time is decreased, reducing the overall project construction schedule. Staff negotiated competitive contract unit prices for the proposed work.Staff compared the unit costs for this proposed work to average mean costs for projects of similar size and scope that were competitively bid within LA County in recent years.The proposed unit costs meet or are more competitive in price in comparison to the average mean costs.Should the revised scope be approved,the changes as shown on the proposed street list would require increasing the construction contract from $878,772 to approximately $1,139,000;however,the lowered unit prices result in an increase of paved street surface relative to the original design,and increases the PCI up by about two points to 75. Staff recommends that Council approve the changes to the original plans,and increase the construction contract with Palp, Inc. (DBA Excel Paving Company) to $1,139,000. Staff is currently reviewing the City’s pavement management program (PMP)with the PMP consultant,Bucknam &Associates.The program will be reassessed and the strategy set in place to achieve the targeted PCI of 81 is being evaluated.Staff will present its findings to Council on a future Council date. Fiscal Impacts: The current project is budgeted as follows: Construction Contract $ 878,772 15% Contingency $ 131,816 4% Special Inspection/Materials Testing $ 35,150 10% Construction Management / Inspection $ 87,877 Total Project Budget $ 1,133,625 Should Council approve staff’s recommendations, staff requests the following adjustments to the project budget: Construction Contract $ 1,139,000 10% Contingency $ 113,900 4% Special Inspection/Materials Testing $ 45,560 10% Construction Management / Inspection $ 113,900 Total Project Budget $ 1,412,360 There is sufficient budget in the City’s Street Improvement Program budget CIP 14-128 ($749,468) for the previous FY and CIP 15-129 ($1,018,000) for the upcoming FY to fund the revised scope. Hermosa Beach Printed on 8/27/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0650 Attachments: 1. Original Street List 2. Original Site Plan 3. Proposed Street List 4. Proposed Site Plan Respectfully Submitted by: Andrew Brozyna, Director of Public Works Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 8/27/2015Page 4 of 4 powered by Legistar™ Attachment 1 - Original Street Improvement List Attachment 1 GRIND & OVERLAY SLURRY PCC DIAMOND GRIND CAPE / CRACK SEAL SPOT REPAIR ATTACHMENT - 2 ORIGINAL SITE PLAN Attachment 2 Attachment 3 - Proposed Street Improvement List Street Name From To Rehabilitation Method Gould Avenue Morning Drive Valley Drive Grind/Overlay Gould Avenue North of Ardmore Avenue North of Ardmore Avenue Grind/Overlay (Misc. spot repair) Valley Drive City Limits - North Gould Avenue Grind/Overlay Valley Drive Gould Avenue Pier Avenue Grind/Overlay Ardmore Avenue City Limits - North Gould Avenue Grind/Overlay Ardmore Avenue Gould Avenue Pier Avenue Grind/Overlay Porter Lane Ardmore Avenue End of Street Grind/Overlay 25th Street Ardmore Avenue End of Street Grind/Overlay 24th Place Park Avenue Valley Drive Slurry Seal 24th Place Ardmore Avenue PCH Slurry Seal 24th Street Park Avenue Valley Drive Grind/Overlay 24th Street Ardmore Avenue PCH Slurry Seal 21st Street Power Street Valley Drive Slurry Seal 21st Street Ardmore Avenue PCH Slurry Seal 16th Street Ardmore Avenue PCH Grind/Overlay 15th Street The Strand Hermosa Avenue Grind/Overlay 13th Street Ocean Drive PCH Grind/Overlay Hermosa Avenue 8th Street Herondo Street Slurry Seal 6th Street Hermosa Avenue Cypress Avenue Slurry Seal Prospect Avenue Aviation Boulevard City Limits Slurry Seal Palm Dr. 25th Street 24th Street Grind/Overlay 30th Street Ardmore Avenue Valley Drive Grind/Overlay Attachment 3 GRIND & OVERLAY SLURRY ATTACHMENT - 4 PROPOSED SITE PLAN Attachment 4 Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 1 of 9 Supplemental To HB City Council (9/1/2015) Municipal Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. City Manager's office, City Clerk: This is supplemental testimony for Municipal Matters Item 6-c of the September 1, 2015 Adjourned-Regular 7-PM City Council meeting. Please advance copies to those listed, at the meeting, and announce as supplemental material for the public and press. Please also post with the agenda materials on the Internet. Thank You. August 30, 2015 To: Councilmembers (Peter Tucker, Michael DiVirgilio, Nanette Barragan, Carolyn Petty, Hany Fangary), City Clerk, City Treasurer, City Manager, Assistant City Manager, Finance Director, Community Development Director, Public Works Director, Police Chief, Fire Chief, and contract-City Attorney From: Howard Longacre, a Hermosa Beach Resident Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Honorable Councilmembers and others: The following are my comments, given freely, and they are entirely my views and opinions on everything I've stated herein. The amount of money involved here is some $1.4 Million to $2 Million for an underlying original award of paving-contract in the amount of $878,772. This concerns paving work budgeted by the Council in June of 2014 for the fiscal year 2014-2015 beginning July 1, 2014. The city is presently operating in fiscal year 2015-2016 however somehow the money budgeted for this year's paving, i.e. for CIP 15-129, is now being used as a massive slush fund to accomplish last fiscal year's work that's not yet evidently even begun in the field. The staff report for this major and essentially complete "Proposed Change of Work", Municipal Matters Item 6-c (Sept 1, 2015) as of the time of this writing may be found along with its attachments at the following direct city webpage link. "https://hermosabeach.legistar.com/LegislationDetail.aspx?ID=2447732&GUID=4074 71A0-07E7-4838-8D45-704FA3899AFB" Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 2 of 9 The staff report for the original "Award of Contract", Consent Item 2-j (June 23, 2015) as of the time of this writing may be found along with its attachments at the following direct city webpage link where you would best view the actual contract awarded. "https://hermosabeach.legistar.com/LegislationDetail.aspx?ID=2360793&GUID=57C0 348F-D6DB-4968-8872-19976FE137A6" The current meeting's staff report for the proposed change-of-work lists the following 34 street entries as being in the original June 23, 2015 Award of Contract. However the June 23, 2015 Meeting's staff report for the Award of Contract did not present the above list, but instead presented a considerably different list of some 48 street entries of the work to be accomplished. Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 3 of 9 See the true original list (some 48 line items) at the following direct link, and as displayed on the next three pages of this supplemental testimony. " https://hermosabeach.legistar.com/View.ashx?M=F&ID=3836101&GUID=8362056E- E78F-45A6-BEBE-C82B3D32E691" ----------- See Next 3 Pages for the true original list ----------- Local Streets continued next page Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 4 of 9 Arterial Streets continued next page Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 5 of 9 ___________________________________ Unfortunately the Pavement Condition Index (PCI) for each segment being worked on is not shown in any of the staff reports of June 23, 2015 nor of Sept 1, 2015, i.e., giving a street entry's present PCI and its expected PCI when the work is accomplished. The above streets of the original award of contract are now to be replaced with the following, all but completely different list. Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 6 of 9 Following on the next page is a table I've assembled showing the money that's involved. Please note that the original some-one-million-dollar-contract was presented as a consent item rather than a municipal item on June 23, 2015. I don't know how many times the council, or residents need to remind City Manager Tom Bakaly, that when there is a major expenditure of money, $100-thousand or more, the item should automatically be a Municipal Matter, and at that time if the council does not want a staff report all they need to do is make a motion to approve and rubber-stamp the spending. But to approve this by the methods used of i.e. the Los Angeles County Board of Supervisors is not the best way for Hermosa Beach. If the City Manager refuses, as he seems to so often do, to do things more transparently, then it should be the policy of every councilmember to see who can be the first to pull the item from the Consent Calendar to make sure it gets a separate vote and the people viewing at home hear of the item. You are spending the taxpayer's money. Don't hide it on the consent calendar so the viewers never hear of it. Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 7 of 9 In the award of contract this past June 23, 2015 you essentially gave the City Manager and the Public Works Director carte-blanche to spend money from not only the CIP 14-128 budget but also this year's CIP 15-129 budget and to make virtually any changes to the contract desired. And now, with this proposal, you are potentially spending 40% of this year's CIP 15-129 budget to accomplish last year's 14-128 annual paving work. With all due respect, if City Attorney Jenkins, approved this proposal (and he did), then that is just more proof that Mr. Jenkins will approve anything, no matter how absolutely wrong, and this certainly is wrong. The bottom line is that many contractors bid this job. They spent their own money to make their legitimate bids in good faith. The contractor that won the bid got the job June 23, Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 8 of 9 2015. The Public Works Director is now proposing to change the entire scope of work from top to bottom in my view. He may have good intentions however I do not believe he, nor his essentially all new people involved with this, really yet understand the paving history of streets in this town and the concept displayed in great detail of the city's Pavement Management Report, last updated for years 2014-2019 by Bucknam & Associates, and presented during agenda item 6-b, March 25, 2014 by Peter Bucknam. View that presentation meeting-video of the item, and the staff report at the following direct city link. "http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=2991&met a_id=146176" View the Bucknam & Associates 71-Page Updated Pavement Management Report (takes a few seconds to download) at the following direct link. "http://hermosabeach.granicus.com/MetaViewer.php?view_id=6&clip_id=2991&meta _id=146178" Granted the winning-bid contractor, and construction-management-and-inspection consultant may be happy as clams to accomplish this modified, more-lucrative, stream- lined, much-larger, and much-simpler job for them, but I feel if you on council accept this, then you are essentially awarding a completely different contract, one not bid at all, and setting a horrible precedent, and spending potentially 30% or more in costs. All without giving the other bidders information that what they bid on is completely different than what you are now re-awarding. This is essentially morally wrong, and is demonstrable of a less than honorable city government operation. I cannot understand at all how a City Manager (Bakaly) and Counsel (Jenkins) could sign off on this. How bad do things have to get before they say no, I won't be a part of that? If this is in fact standard practice in government these days, then things are unquestionably ugly. You would best stick with the original contract, make minor tune-ups, especially ensuring that the numerous Portland Cement Concrete (PCC) street panel sections are made rectangular, i.e., if they are shown of irregular shapes on the construction- consultant's specification drawings. If there is in fact a legal way to cancel the June 23, 2015 awarded contact, then consider canceling it, redesigning it with full specifications, and rebiding it to those detailed specifications to fully be aligned with the methods specified by the Bucknam & Associates Pavement Management Report. Supplemental from H. Longacre to the September 1, 2015 Adjourned-Regular Council Meeting, Item 6-c Re: The radical change of work proposed for the CIP 14-128 awarded paving contract and with a 30% increase in cost. Page 9 of 9 As a Civil Engineer myself, I personally am not at all impressed with what has now transpired, immediately following right on top of the absolute abortion of the way the sewer-charge-fee was worked-up, especially with its cavalier and defective formula- approach. This unfortunately raises questions as to what is going on in Hermosa's government at the top especially during the last two years. I would hope that before Council makes a decision on this radical and costly change-of-work proposal, that the Pavement Management consultants, Bucknam & Associates, namely Peter Bucknam, gives an oral report to council and confirms that the way this complete revision was done, the streets re-selected, etc., represents what they intended to be the process for pavement management in Hermosa Beach. Are we now throwing out all their good and costly work that was first initiated back around 2009 to instead, after years and years of not doing things by any rational method at all, now to be going backward to the same old prior way of doing things, i.e. ad hoc by whomever has influence over the City Manager or the Public Works Director? And by the way, it was my understanding that the overall citywide Pavement Condition Index was to be maintained level or somewhat increasing (while keeping streets repaired that are presently in good condition) while also ensuring that the seriously still-poor- condition streets were brought up to a higher condition as rapidly as possible. Unfortunately it appears that this costly proposal is little more than a scam to spend more money, do job quick and dirty, improve the roads for through-town commuters, and all while leaving our residents once again to be waiting years, and years, and years, and years for their street to be finally repaired, not to mention without repairing many dangerous trip-hazard sidewalks. There is absolutely no honorable way that this massive revision to the contract that was awarded June 23, 2015 should be approved as it presently stands. Further, if it is approved, I believe it is incumbent that the City immediately notifies all the other bidders that such complete change in scope and specification was made to the work that they bid in good faith. And that such complete change in specifications was awarded with a large increase in money to the low bidder of record who was awarded the contract back in June. At least that way those other bidders may seek damages including their costs of bidding. Had I been a bidder I suspect I'd be contacting my attorney if a city pulled such a scam as this one on me. *** End of Supplemental *** City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Memorandum TO: Mayor and City Council From: Andrew Brozyna., Director of Public Works/City Engineer DATE: August 31, 2015 RE: Item 6.c Supplemental –CIP No. 14-128 Street Improvements Various Locations – Proposed Changes to Scope of Work This memo is to provide the City Council more information and a new recommended action substituting the recommended action in the Council report. Staff evaluated the original bid and scope of work for the street improvements project approved by Council on June 23, 2015. Staff proposes to retain portions of the project‘s original bid that staff believes will add value to the City’s streets and sidewalk infrastructure, and delete those project line items that would likely provide no improvements to the PCI, as well as delete those items that may add some value but at a high unit price due to the small quantities of material to be used. Staff met with the contractor and prepared a revised scope based off the existing contract with Palp, Inc. DBA Excel Paving Company (Excel). In general, staff proposes to retain the slurry seal and striping work with the approximate quantities equal to what was bid and for the same prices. The remaining work is proposed to be deleted from the contract. As a condition to reducing the scope, the contractor requires that the mobilization cost remains at $40,000, the same amount as for the original project. Staff and Excel agreed on a revised construction contract amount of $252,000 to perform the work. This work is to be paid from CIP No. 14-128. It is recommended that City Council authorize staff to prepare and execute a change order decreasing the contract amount with Excel from $878,772 to $252,000. Staff is in the process of preparing plans and specifications for resurfacing streets by the grind and overlay method. This type of resurfacing addresses streets in need of long term improvements instead of an intermediate maintenance application that a slurry seal would provide. Better unit prices are expected by bidding this work out separately, allowing more City street area to be paved per dollar spent. Staff plans to bring the project to Council for award in October. Attachments: 1. Site Plan SLURRY ATTACHMENT - 1 SITE PLAN City of Hermosa Beach CIP 14-128 Street Improvements City Council September 1, 2015 Street Improvement Various Locations Awarded by Council on June 23rd 2015 Awarded to Excel Paving for $878,000 Consists of: •Grind and Asphalt Concrete Overlay •Slurry Seal •PCC Diamond Grind •Cape Seal •Misc. Concrete Repairs Original Site Plan Street Improvement Various Locations •Staff evaluated the scope of work: plans, specifications, and estimates along with street PCIs •Staff concluded existing work plan would not significantly increase City PCI. – About 60% would not benefit PCI •Staff developed a plan to reduce the scope of work that would not significantly improve the streets •The developed plan focuses on slurry work reducing project costs to $252,000 •Contractor agreed to reduced scope and costs Revised Site Plan Street Improvement Various Locations Reduced Scope Would Include: •400,000 (SF) of Slurry Sealed Streets •New Thermal Plastic Stripping and Marking Street Improvement Various Locations •The savings and budget surplus is proposed to be allocated towards a well-developed resurfacing project. •Emphasizing on the Grind and Overlay method which greatly increases the PCI of Streets •Proposed bid award in October Grind and Overlay City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Memorandum TO: Mayor and City Council From: Andrew Brozyna., Director of Public Works/City Engineer DATE: September 1, 2015 RE: Item 6.c Supplemental – CIP No. 14-128 Street Improvements Various Locations – Proposed Changes to Scope of Work The attached Proposed Site Plan replaces the Attachment #1 - Site Plan provided in Supplemental #1, dated August 31, 2015. The Site Plan in Supplemental #1 displayed 333,000 square feet of slurry seal. However, the proposed revision to the contract includes 400,000 square feet of slurry seal. The additional slurry seal is now visually accounted for on this Proposed Site Plan on Prospect Avenue between Aviation Blvd. and 1st Street. Also, the slurry seal fronting Hermosa View School will be removed from the project to mitigate traffic concerns during the school year. The square footage of slurry seal fronting the school will be used within same general area of Prospect Avenue noted above providing full street treatment between Aviation and 1st Street. The proposed contract amount remains at $252,000 per Supplemental #1. Attachments: 1. Proposed Site Plan SLURRY ATTACHMENT - 1 PROPOSED SITE PLAN Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0638 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 FIRE TOWER DEMOLITION UPDATE (Continued from meeting of August 25, 2015) (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council receive and file this report. Background: In 2002 a seismic evaluation report was prepared by the City’s consultant RRM Design Group.The report evaluated the Fire Station portion of the Police/Fire Building structure.The Fire Department tower (tower)and the second floor,adjacent to the tower which houses Fire Department personnel, were included in the study.The report recommended removing the tower since it would be too costly to repair and bring up to current codes.At the time no drawings were made available to make a complete seismic evaluation of the second floor addition (dorms);however,based on professional opinion, RRM Design recommended that the dorms also be completely removed. In 2006,Melvyn Green and Associates prepared a report at the request of the City with an emphasis on seismic safety and post-disaster operation of the Fire Station.The report recommended a new Fire Station facility be constructed to meet the building code design criteria for an “Essential Facility”. In the interim period,some improvements were proposed to improve the existing Fire station’s functional abilities during and after a seismic event.A follow up report was prepared in 2008 by the same consulting firm with similar conclusions. In 2014,the City Council approved the addition of CIP 14-632 Fire Department Tower Demolition into the Capital Improvement Program for the demolition and removal of the Fire Department tower. In December,2014 the City entered into a consulting contract with BOA Architecture for preparation of plans,specifications,and estimate (PS&Es)for CIP 14-632 Fire Department Tower Demolition project. Analysis: City Hall is located in the OS (Open Space)zone,and the proposed new construction would require Hermosa Beach Printed on 8/27/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0638 City Hall is located in the OS (Open Space)zone,and the proposed new construction would require review and approval of a Planned Development Permit by the Planning Commission’s discretionary permit subject to the California Environmental Quality Act (CEQA).Since City Hall has been identified as a potentially eligible local historic resource (2014 windshield survey done for the General Plan)the Community Development Department engaged its historic resource consultant,Planning Consultants Research (PCR),to evaluate the impact of this proposal on this potential eligibility,and the related CEQA steps needed as part of the Planning Commission review process.Their primary recommendation was that the City conduct a more in-depth structural and safety analysis of the tower as that would further inform the appropriate historic analysis that would be necessary. Staff proceeded with contracting John A.Martin &Associates,Inc.,a structural engineering consultant,for preparation of the structural seismic evaluation report specific to the Hermosa Beach Fire Tower per the historic resource consultant’s recommendations.Upon finalization of the study, the report’s findings,dated July 29,2015 (enclosed),concludes that the tower does not meet target performance levels for a design level earthquake or collapse prevention for an infrequent level earthquake and shall be considered a “Collapse Hazard”.Based on the report’s findings staff resumed its efforts to complete the PS&Es for the dismantling of the fire tower.This project scope is being reviewed by PCR related to required CEQA process which will not delay the tower removal. Furthermore,staff has requested John A.Martin &Associates,Inc.to proceed with a structural analysis of the entire base building,consisting of both Police and Fire Departments,including the second floor addition,for further insight into the integrity of the structure and recommended improvements to strengthen it.Design plans of the second floor dorms were located and forwarded to the consultant for review as part of the study.Building codes and state laws require more seismic strength in emergency facilities to meet the criteria of an “Essential Building”. Efforts are underway to relocate Fire personnel and some Police staff due to the findings of the recent structural seismic evaluation report specific to the Fire tower,and in preparation for the upcoming work.Staff is planning for the relocation of Fire personnel dorms to temporary modular buildings set up at the southwestern corner of the City Hall parking lot adjacent to Bard Street as shown on the enclosed site plan.Temporary Fire Department administrative offices are proposed to be placed in front of the Fire Department facing Pier Avenue.Options for Police staff,located in office space on the first floor of the Police Department,include temporary relocation to a modular building in the City Hall parking lot adjacent to Valley Drive. Schedule The duration of the temporary relocation is subject to the length of the construction phase and the outcome of the structural analysis of the Police/Fire building,particularly how it relates to the condition of the second floor addition that serves as the Fire Department dorms.Below is a draftHermosa Beach Printed on 8/27/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0638 condition of the second floor addition that serves as the Fire Department dorms.Below is a draft project schedule staff prepared based on information currently made available. Complete Historic Review and alternatives - August 24, 2015 Complete PS&Es - September 15, 2015 Finalize structural analysis - October 1, 2015 Award Construction Contract - October 13, 2015 Relocate Police and Fire staff - October 20, 2015 Contractor mobilization - November 2, 2015 Construction completion - February 2, 2016 Move staff back to Police/Fire building - February 16, 2016 Cost Below is a list of estimated costs for the Fire Department Tower Demolition project and temporary relocation of staff based on information currently made available. Historic Review/Alternative/Mitigation: $4,000 Structural analysis: $22,000 Design: $12,000 Construction: $200,000 to $250,000 Modular buildings: a.Mobilization/setup: $55,000 b.Monthly lease: $3,500 c.Utility hookup: $15,000 Moving services: $5,000 In summary,staff is still in the planning stages;however,staff will have a clearer understanding of the project schedule and costs once the structural analysis is completed and the modular building suppliers and the demolition contractors return with their respective bids.In the meantime,staff will be communicating with the County Library personnel,and work with the City’s public information officer to inform residents of upcoming events. Fiscal Implications: Current funds are available from the general fund for 1)CIP 14-632 Fire Department Tower Demolition project in the amount of $224,000,and 2)CIP 15-607 Fire Station Renovation and Upgrades in the amount of $134,500.Additional appropriations may be requested to complete the project at the City Council meeting of October 13,2015 when staff plans to recommend the award of construction contract to the lowest responsible bidder for the demolition of the tower. Hermosa Beach Printed on 8/27/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0638 Attachments: 1.Structural Seismic Evaluation Report, July 29, 2015 (pages 1-5, calculations excluded) 2.Modular Building Site Plan Respectfully Submitted by: Andrew Brozyna, P.E., Public Works Director/City Engineer Concur: Ken Robertson, Community Development Director Concur: Chief Sharon Papa, Police Department Concur: Chief David Lantzer, Fire Department Legal Review: Mike Jenkins, City Attorney Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 8/27/2015Page 4 of 4 powered by Legistar™ HERMOSA BEACH FIRE TOWER AT FIRE/POLICE DEPARTMENT BUILDING 540 Pier Ave, Hermosa Beach, CA 90254 ASCE 41-13 Structural Seismic Evaluation Report July 29, 2015 John A. Martin & Associates, Inc. 7/29/2015 Attachment 1 Table of Contents Summary ....................................................................................................................................................... 1 Conclusion ..................................................................................................................................................... 3 Appendix A: ASCE Tier 3 Calculations ........................................................................................................... 4 Appendix B: Existing Drawings Previous Seismic Reports .......................................................................... 19 Appendix C: ASCE 41-13 Table C2-3 ............................................................................................................ 42 Appendix D: Previous Seismic Reports ....................................................................................................... 44 Attachment 1 July 29, 2015 HERMOSA BEACH FIRE TOWER 540 Pier Ave, Hermosa Beach, CA 90254 Structural Assessment Phase 1 Job No. 14086-70 John A. Martin & Associates, Inc. P a g e | 1 Summary This is in-depth structural analysis solely addresses the Fire Tower located above the roof of the Fire Station Building. Since the Fire Station, Fire Tower, and Police Station are structurally connected, they are seismically considered as one structure thus would trigger the entire structure be evaluated. At the request of the City, the seismic evaluation will be broken in two phase as follows:  Phase I will evaluate the 4-story wood Fire Tower above the roof of the 1-story Fire/Police Station and the load transfer to the base building (Fire Station & Police Station).  Phase II will evaluate the Base Building excluding the undocumented second floor addition added over the fire station. The development of as-built documentation for this addition would be required before this portion could be analyzed. Instead, include the seismic mass of this second floor addition will be included when evaluating the base building to first establish the adequacy of the base building. This report will address Phase I the 4-story wood Fire Tower and will fulfill the request of the PCR report dated 4/8/15 which states: “First, PCR recommends the City should hire a structural engineer to conduct an in-depth analysis of the condition of the Tower. While the most recent report prepared by Melvyn Green in 2008 found the Tower was in good condition, the Fire Station was found to have structural issues. Because it has been over seven years since the last structural analysis, it is recommended another in-depth study should be prepared.” The fire tower is a 4-story wood structure that extends 41 feet above the roof of the main building. Lateral system consists of a 4-sided plywood shear wall; however, due to a large opening in the diaphragm at each floor, only 3-sides can be considered for the lateral system. The lack of diaphragm at the shear wall creates torsion irregularity and effect shear wall on one side. The tower is supported by a discontinuous CMU shear wall below. The purpose of this report is to evaluate the Fire Tower via ASCE 41-13 “Seismic Evaluation and Retrofit of Existing Buildings” for the following target performance levels:  Life Safety Performance Level (LS) subjected to an Design Level Earthquake (BSE-1E) having a 20% probability of exceedance in 50 years (average return period of 225 years) and,  Collapse Prevention Performance Level (CP) subjected to an Infrequent Level Earthquake (BSE-2E) having a 5% probability of exceedance in 50 years (average return period of 975 years) This ASCE 41-13 Tier III Seismic Hazard Analysis/Design requires one to evaluate and/or design for two levels of earthquake. The dual-earthquake check is necessary to ensure sufficient robustness and margin of safety beyond the design-level earthquake and will establish whether the Fire Tower should be deemed a “collapse hazard.” Attachment 1 July 29, 2015 HERMOSA BEACH FIRE TOWER 540 Pier Ave, Hermosa Beach, CA 90254 Structural Assessment Phase 1 Job No. 14086-70 John A. Martin & Associates, Inc. P a g e | 2 We have used ASCE 41-13 Tier III Seismic Hazard Analysis/Design because it is not feasible to evaluate and retrofit existing structures to the prescriptive requirements of the current code. Current code design would be cost prohibitive and the scope of retrofit could impact the architectural character of a building. It is common and practical to evaluate existing buildings using the performance based approach in ASCE 41-13 as opposed to evaluating using the prescriptive approaches associated with current design codes. Current design codes are intended for the design of new structures. ASCE 41-13 is intended for use in the evaluation of buildings that already exist with the fundamental strategy of more accurately evaluating the seismic performance of construction as it currently exists. Based on the guidelines of ASCE 41-13, the Fire Tower does not meet Life Safety (LS) or Collapse Prevention (CP) Performance Levels The ASCE 41-13 evaluation has identified the following structural deficiencies:  Overturning Moment instability and insufficient anchorage of shear walls Demand to capacity ratio for anchorage, DCR = 1.90 (190% overstressed) for BSE-1E earthquake loading and DCR = 2.61, (261% overstressed) for BSE-2E earthquake loading. Recommend retrofit: Strengthen the hold downs (connections) at the 4 corners of the fire tower between levels 2 and 3.  Overstressed shear walls. DCR = 2.06, (206% overstressed) for BSE-1E earthquake loading and DCR = 1.97, (197% overstressed) for BSE-2E. Recommend retrofit: Fill in opening (partially or completely) at the north end of the tower at levels 3 through 5 and/or strengthening/replacing shear wall plywood.  Out of plane anchorage for exterior walls Recommend retrofit: Add wall anchors to tie the horizontal diaphragm to the exterior walls at all levels and all four sides of the fire Tower. Although the following deficiencies are part of base building, it is noteworthy to highlight since it directly supports the fire tower:  Discontinuous CMU shear wall supporting the Fire Tower shear walls Recommend retrofit: Add new CMU shear walls and foundation to provide a continuous load path. Attachment 1 July 29, 2015 HERMOSA BEACH FIRE TOWER 540 Pier Ave, Hermosa Beach, CA 90254 Structural Assessment Phase 1 Job No. 14086-70 John A. Martin & Associates, Inc. P a g e | 3 Conclusion The current fire tower does not meet the target building performance levels of Life Safety for a Design Level Earthquake or Collapse Prevention for an Infrequent Level Earthquake and shall be considered a “Collapse Hazard.” Refer to ASCE 41-13 Table C2-3 (Appendix C) for approximate levels of structural damage that can be expected for different performance levels. Furthermore, since this is the only fire station in town, it is our understanding the City has deemed that the Fire Department building needs to be considered as an essential facility and thus perform at the higher performance of Immediate Occupancy Performance Level (IO). Higher target performance levels are subjected to more stringent target building performance and usually requires extended scope of retrofit. The extent of retrofit to meet the building performance levels (Life Safety, Collapse Prevention, and Immediate Occupancy) requires mitigation of all structural deficiencies listed in the summary above (for the fire tower) including deficiencies for the base building (Phase II evaluation) and appears to be a cost prohibitive structural retrofit. Details to correct each deficiency will vary by performance level (i.e. for higher performance levels: use higher grade materials, larger and closer anchors and reinforcements, etc.). Essentially, the four sides of the Tower as well as the connection of the Tower to the base building, which makes up the lateral system, is required to be rebuilt. It should be noted that our conclusion is consistent with previous structural seismic evaluations (refer to Appendix D for referenced reports):  Cash & Associates (Feb. 4, 2002), recommended the existing tower be completely removed since it will be too costly to repair and bring up to current code for an essential facility (1998 CBC).  Melvyn Green and Associates (Sept. 18, 2006 and Dec. 31, 2008) recommended a new facility be constructed to meet the criteria for an essential facility. Attachment 1 CITY OFHERMOSA BEACHPROJECT: DEMOLITION OF CITYOF HERMOSA BEACH FIRE TOWERATTACHMENT #2:MODULAR STRUCTURESLEGENDPOLICE DEPARTMENTFIRE DEPARTMENTFIRE DEPARTMENTHEADQUARTERS( 12' x 24' )POLICEDEPARTMENT( 24' x 60' )FIRE DEPARTMENTSLEEPING QUARTERS( 36' x 60' )Attachment 2 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 1 Hermosa Beach Vision 2030 HERMOSA BEACH 2029 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 2 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 3 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 4 City of Hermosa Beach Management in Progress 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 5 27. OPEB Analysis/PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand Based Pricing Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. Land and Asset Management Software 49. New Training System for Part-Time Employees 50. Part-Time Employee Recognition 51. AES Rebuild Intervener Site Reuse 52. Special Olympics: Direction 53. 4th of July Regular Holiday Weekend 54. Parking Phase 1: Commercial Zone Smart Parking Purchase 55. Development Process – One Stop Shop: Development 56. Citywide Filming Strategy 57. Parking Phase 2: Multi Space Meter Pay Station Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 6 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 7 City of Hermosa Beach Action Outlines 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15  Community Police Academy  Police Open House  Coffee with Cop 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time  City Role  Goals/Outcomes  Actions  “Best Practice”  Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts  Homes  Social Services  Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 9 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time  Storage  Policies  Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time  Code Enforcement  Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel 9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 10 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time  Aesthetics  Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works  Management in Progress 2015 TIME 1. Nixie Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 11  Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 12 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 8/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “83” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 11/15 11/15 2/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time  Policy Direction  Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 13 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 2/16 2/16 3/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model 3. Council: Use Priority Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Phase 1 2. Council Decision: Phase 2 – Multi Space Meters 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed 9/15 10/15 10/15 Responsibility: Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 14 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 2/16 2/16 Responsibility: Finance  Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 7/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. OPEB Analysis/PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 15 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 8/15 9/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time  Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 16 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 10/15 2/16 Responsibility: Public Works  Management in Progress 2015 TIME 1. Street Paving Program: Update Report 10/15 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. Land and Asset Management Software 9. New Training System for Part-Time Employees 10. Part-Time Employee Recognition  Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 17 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design 9/15 3/16 3/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 18 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 9/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Construction 9/15 9/15 2/16 6/16 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 19 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 20  Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend  Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 8/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 9/15 5. Protective Bollards on Strand (CIP 14-163) 9/15 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 21 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Contract 9/15 9/15 12/15 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 22 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy YELLOW POSTED Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 12/15 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 23  Management in Progress 2015 TIME 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 7/15 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station  Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 24 City of Hermosa Beach Policy Calendar Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 25 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction 3. Council Presentation/Direction: 8th Street Sidewalk Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 26 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 27 MONTH November 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 28 MONTH December 2015 1. Council Decision: Downtown Revitalization Strategy, Award Contract 2. Council Decision: Purchase Parking Meters Phase III – Remaining Coin Street Meter Upgrades Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 29 MONTH January 2016 1. Council Decision: Body Cameras, Funding Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 30 MONTH February 2016 1. Council Presentation: Sewer Replacement Program and Fee Overview 2. Council Presentation: User Fee Study (5 years) 3. Council Decision: Fee Adjustments 4. Council Discussion: Before/After School Program, Direction 5. Council Decision: 8th Street Sidewalk, Funding 6. Council Decision: Community Theater, Funding, Partnership 7. Council Decision: Trans Pacific Fiber Optic Cable, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 31 MONTH March 2016 1. Council Decision: Skecher Development, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 32 MONTH April 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 33 MONTH May 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 34 MONTH June 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 8/19/15 Project 150807 35 MONTH July 2016 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0625 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 MAYOR PRO TEM PETTY REQUESTS DISCUSSION REGARDING THE IMPENDING COUNCIL SEAT VACANCY.(Continued from meeting of August 25, 2015) Hermosa Beach Printed on 8/27/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0626 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 MAYOR PRO TEM PETTY PROPOSES INITIATING A CODE OF CONDUCT POLICY FOR COMMISSIONERS.(Continued from meeting of August 25, 2015) Hermosa Beach Printed on 8/27/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0642 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 COUNCILMEMBER TUCKER REQUESTS SUPPORT IN REVIEWING THE MUNICIPAL CODE TO CLARIFY THE DEFINITION OF SHORT-TERM RENTALS AND ENHANCE THE CITY’S ABILITY TO ENFORCE VIOLATIONS.(Continued from meeting of August 25, 2015) Hermosa Beach Printed on 8/27/2015Page 1 of 1 powered by Legistar™ From: Mike Glasman [mailto:mike@glasman.net] Sent: Sunday, August 23, 2015 10:39 AM To: City Clerk Subject: Fwd: 15-0642 COUNCILMEMBER TUCKER REQUESTS SUPPORT IN REVIEWING THE MUNICIPAL CODE TO CLARIFY THE DEFINITION OF SHORT-TERM RENTALS AND ENHANCE THE CITY’S ABILITY TO ENFORCE VIOLATIONS City of Hermosa Beach: This is an issue that should interest every resident of this city because it could happen to you. I had no positive or negative opinion on short term rentals until that house next door to me was listed on Air BnB and... it could happen to you. My family lives on what was a quiet R1 neighborhood east of PCH on 2nd street. Our neighbor to the west of us decided to rent out their 5 bedroom 2950 square foot house as sleeping 14 people. During this summer we had nightly interruptions and noise including the following * A Bachelor Party group - dozens of noisy people on the rooftop deck * Family reunions complete with the smell of BBQ lighter fluid flowing from the rooftop deck to our bedroom * A non profit theater camp with 14 people sleeping next door, more than 18 people in the house at various times and clapping every hour after each speech * Trash piled 6 feet high - in bags only not in receptacles and rats and Opossums paroling the area. I know that there are some residents or property owners that are advocating short term rentals and some possible revenues from an occupancy tax for the city. I submit to you that they are a vocal minority. It is unlikely that the majority of the residents - your constituents own multiple residential properties that they want to rent nightly. The majority of our residents want to enjoy a good quality environment where they know their neighbors. Thanks for your consideration Mike Glasman Picture of Trash 6' high attached From: Jay Perreault [mailto:jay.perreault@mosaicnetworx.com] Sent: Monday, August 24, 2015 9:19 AM To: City Clerk Subject: Hermosa Beach Code Enforcement of Short Term Rentals Importance: High Dear Hermosa Beach City Leadership, I am contacting you to let you know that I am completely in favor of the Code Enforcement Officers to aggressively enforce codes relating to the enforcement of Short Term Rentals; as well as to express my vehement opposition to allowing short term rentals in Hermosa Beach. I have been serving as the Block Captain for Hill Street for a number of years. Hill St is a quiet cul-de-sac tucked neatly between Valley and Ardmore off of 2nd St. The east side of the street holds six single family homes, and the west side is home to the condo complex “The Mooring”. Being a small block we are a tight knit community. Neighborhood children play in the cul-de-sac every day, the adults all get along and definitely look out for one another. The block is home to elderly people, families with children including several newborns, and everyone in between. It is a quiet, peaceful place to live. Unfortunately our peaceful existence has been marred the past several years by two short term rentals on our block: 106 and 126 Hill St. Six years ago the owner of 106 Hill St vacated the premises and turned his home into a short term rental. He advertises his home on his own website: http://luxuryhermosahouse.com/; and other sites including Flipkey and Tripadvisor: https://www.flipkey.com/hermosa-beach-vacation-rentals/p384567/, http://www.tripadvisor.com/VacationRentalReview-g32490-d2666770- AS_SEEN_ON_TV_Newer_Luxury_House_Steps_To_Beach- Hermosa_Beach_California.html. He currently resides elsewhere in Hermosa Beach. The owners of 126 Hill St moved to Idaho two years ago, and while their house is currently on the market for sale it is occupied most of the time by short term rentals. To say that we have had problems with the short term renters would be a gross understatement. At 106 Hill St alone there have been countless bachelor/ bachelorette type parties involving excessive amounts of alcohol, illegal drugs, adult entertainers, foul language, music played at the highest possible level, and all sorts of drunken revelry at all hours of the evening/early morning. Often they park and block the street and sidewalk. Renters there have tried to park in our driveway, have used my children’s play equipment, and one time even tried to urinate on my wall late in the evening. I have often found crumpled beer cans on my roof or in my back patio, along with cigarette butts. In the event you believe I might be exaggerating I have attached a photo of a van that brought in “entertainers” for one such evening. Given the price tag associated with renting 106 Hill Street there seems to be a pervasive attitude among the renters that they can do whatever they feel like in our neighborhood. The owners of these rentals are motivated solely by profit and have absolutely no regard for the wellbeing and safety of our neighborhood. While we have enjoyed an open and supportive dialogue with the City Manager, Code Enforcement Dept, and Chief of Police there is little if anything they can do to enforce the existing code. Typically the most that they can do is to cite vehicles for blocking the street or sidewalk, or knock on the door and ask the group of renters to quiet down. I can’t tell you how many times police have knocked on the door, asked the renters to quiet down, the renters comply, the police drive away, and then the nonsense resumes and we have to call the police again. Ultimately we as residents of our own block have little to no recourse when this behavior occurs, and are at the mercy of the whims of the current group of renters. My hope is that Hermosa Beach will follow the lead set by West Hollywood, Santa Monica, and Manhattan Beach in banning short term rentals. As a homeowner in Hermosa I see absolutely no benefit to the city in allowing short term rentals; the city receives no tax revenue, there is increased strain on city resources(see the attached photo of trash from just one weekend) and policing, and there are extremely disgruntled residents in an otherwise idyllic beach community. I would welcome any further discussion or clarification you would like to have, and would certainly be open to speaking at a Council Meeting should the need arise. Thank you for consideration of my email, and I look forward to hearing back from you. Best regards, Jay Perreault Block Captain Hill St. 310-433-8739 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0643 Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 1, 2015 COUNCILMEMBER TUCKER REQUESTS SUPPORT IN REVIEWING CURRENT PRACTICES AND THE MUNICIPAL CODE TO ENHANCE THE CITY’S ABILITY TO ENFORCE PERMITS RELATED TO USE OF CITY PROPERTY (BEACH, PARKS, AND OTHER FACILITIES) FOR TRAINING CLASSES. (Continued from meeting of August 25, 2015) Hermosa Beach Printed on 8/27/2015Page 1 of 1 powered by Legistar™