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10/13/15
Tuesday, October 13, 2015 5:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Carolyn Petty Mayor Pro Tem Hany Fangary Councilmembers Michael DiVirgilio Peter Tucker Adjourned Regular Meeting Agenda Closed Session - 5:00pm Regular Meeting - 7:00pm Executive Team Viki Copeland, Finance Director Andrew Brozyna, Public Works Director Pete Bonano, Interim Fire Chief Vanessa Godinez, Human Resources Manager Ken Robertson, Community Development Director Sharon Papa, Police Chief City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Tom Bakaly, City Manager October 13, 2015City Council Adjourned Regular Meeting Agenda 5:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.15-0740 MINUTES: Approval of minutes of the following Closed Sessions: 1.Closed Session of September 8, 2015; and, 2.Closed Session of September 9, 2015 2.15-0741 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager 3.15-0750 CONFERENCE WITH LABOR NEGOTIATOR: City Manager 2016 Compensation, 2015 Bonus, and other elements of employment agreement - Government Code Section 54957.6 City Representatives: Carolyn Petty and Peter Tucker Unrepresented Employee: City Manager 4.15-0739 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) and (e)(3) (Claim filed by Chris Miller) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases: 1 5.15-0742 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases: 1 ADJOURNMENT OF CLOSED SESSION Page 2 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers: Network ID: CHB-Guest Password: chbguest Written materials pertaining to matters listed on the agenda of a regular City Council meeting must be submitted by noon of the Tuesday, one week before the meeting in order to be included in the agenda packet (tentative future agendas can be found as Item 2c in every regular agenda packet). However, written materials received after that deadline will nonetheless be posted under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email and provided to the City Council and the public at the meeting. Written materials may be sent to the City Manager's office at anny@hermosabch.org. The City Manager's office makes every effort to add supplemental items to the online agenda up to the time of the meeting but in some cases, supplemental items submitted after 2:00 p.m. on the meeting date may not be added to the online agenda until the day after the meeting. Persons who wish to address an issue of general nature (not pertaining to matters listed on the agenda) to the City Council for the official record may submit written material to the Council in lieu of or in addition to speaking under the Public Participation section of the meeting. Such written correspondence must be delivered to the City Clerk's office (cityclerk@hermosabch.org) or the City Manager's office (anny@hermosabch.org) by noon of the Tuesday, one week before the regular Council meeting in order to be included in the agenda packet. Emails to the City Council may be sent to citycouncil@hermosabch.org To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 3 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS a)15-0733 COMMUNICATION FROM MAYOR PRO TEM HANY FANGARY REGARDING USE OF COUNCIL CHAMBERS Communication from Mayor Pro Tem Fangary.docxAttachments: MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)15-0736 UPDATE ON ICMA PROFESSIONAL FELLOWS (City Manager Tom Bakaly) b)15-0737 UPDATE ON WATER CONSERVATION (City Manager Tom Bakaly) PROCLAMATIONS / PRESENTATIONS a)15-0732 RECOGNIZING ALLEN SANFORD FOR HIS COMMITMENT TO THE COMMUNITY PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Manager and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the Page 4 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. a)REPORT 15-0730 LETTERS FROM HOWARD LONGACRE REGARDING INTEREST ON THE AMOUNT OWED E&B (RECEIVED SEPTEMBER 22, 2015) AND REGARDING RESOLUTION 15-6988 (RECEIVED OCTOBER 6, 2015) Recommendation:To receive and file the written communication from Howard Longacre. Supplemental-Written-Communication-To-Item-1-Council-Meeting-201 5-09-24.pdf Written-Communication-NUMBER-2-To-Item-1-Council-Meeting-2015- 10-13.pdf Attachments: 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 15-0721 APPROVAL OF CITY COUNCIL MINUTES (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council approve the minutes for the following meetings: 1) Regular meeting of August 26, 2014 2) Adjourned Regular meeting of September 8, 2014 3) Adjourned Regular meeting of September 9, 2014 4) Regular meeting of September 9, 2014 5) Adjourned Regular meeting of September 23, 2014 6) Regular meeting of September 23, 2014 7) Adjourned Regular meeting of September 30, 2014 8) Adjourned Regular meeting of October 14, 2014 9) Regular meeting of October 14, 2014 10) Adjourned Regular meeting of October 22, 2014 11) Adjourned Regular meeting of October 22, 2014 12) Adjourned Regular meeting of October 28, 2014 Page 5 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda 082614 Reg Mtg 090814 Adj Reg Mtg 090914 Adj Reg - closed session 090914 Reg Mtg 092314 Adj Reg - sewer study session 092314 Reg Mtg 093014 Adj Reg Mtg - oil study session 101414 Adj Reg - closed session 101414 oil study session and Reg Mtg 102214 Adj mtg - visit to North School 102214 Adj Reg - joint with School Board 102814 Adj Reg - priority budget study session Attachments: b)REPORT 15-0717 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:To ratify the following check registers. 09-17-15 09-24-15 10-01-15 Attachments: c)REPORT 15-0729 TENTATIVE FUTURE AGENDA ITEMS Recommendation:To receive and file the tentative future agenda items. Tentative Future Agenda.docAttachments: d)REPORT 15-0744 REVENUE AND EXPENDITURE REPORTS FOR AUGUST 2015 (Finance Director Viki Copeland) Recommendation:To receive and file the August 2015 Financial Reports. Aug 2015 Revenue Status Report Aug 2015 Expenditure Status Report Attachments: e)REPORT 15-0719 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:To receive and file the August, 2015 City Treasurer's Report and Cash Balance Report. Aug'15 Treasurer Report.pdf Aug 15 Cash Balances Report.pdf Attachments: f)REPORT 15-0718 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommendation:To approve cancellation of certain checks as recommended by the City Treasurer. Page 6 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda g)REPORT 15-0745 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF AUGUST 4, 2015 Recommendation:To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of August 4, 2015. August 4, 2015 MinutesAttachments: h)REPORT 15-0702 FIRE DEPARTMENT MUTUAL APPARATUS AND EQUIPMENT LOAN AGREEMENT (Fire Chief David Lantzer) Recommendation:Staff recommends Council approve the Fire Department Mutual Apparatus and Equipment Loan Agreement and authorize the City Manager to execute same. Apparatus & Equpment Loan Agreement 2015Attachments: i)REPORT 15-0706 APPROVAL OF RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) GOVERNING BOARD (Interim Human Resources Manager Robert A. Blackwood) Recommendation:It is recommended that the City Council adopt the attached Resolution appointing a City representative and alternate to the ICRMA Governing Board. Resolution to Apppoint Board Reps to ICRMAAttachments: j)REPORT 15-0705 REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT FOR INTERIM FIRE CHIEF (Interim Human Resources Manager Robert A. Blackwood) Recommendation:It is recommended that the City Council: 1. Adopt the attached Resolution awarding a professional services agreement to Pete Bonano for Interim Fire Chief services; and 2. Authorize the Mayor to execute and the City Clerk to attest to the Resolution subject to approval by the City Attorney. 3. Authorize the City Manager to execute the Professional Services Agreement subject to the approval of the City Attorney. Bonano Resolution Resume Interim Assignment Fire Chief 10-13-15 (v4) Attachments: k)REPORT 15-0707 REQUEST FOR APPROVAL OF CLASSIFICATION SPECIFICATION FOR ENVIRONMENTAL ANALYST; ESTABLISHING THE POSITION AS INCLUDED IN THE PROFESSIONAL & ADMINISTRATIVE UNIT; AND SETTING THE SALARY RANGE FOR THE POSITION (Interim Human Resources Manager Robert A. Blackwood) Page 7 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda Recommendation:Staff recommends that the City Council approve the class specification for Environmental Analyst; determine that the appropriate unit determination for this classification is the Professional & Administrative Employees' Bargaining Unit and establish the 5-Step salary range for this position as $6,250 - $7,597. ENVIRONMENTAL ANALYST (Class)Attachments: l)REPORT 15-0714 RECOMMENDATION TO REJECT CLAIM (Interim Human Resources Manager Robert A. Blackwood) Recommendation:It is recommended that City Council reject the following claims and refer it to the City's Liability Claims Administrator. 1. Claimant:Miller, Chris Date of Loss:March 3, 2015 Date Filed:August 3, 2015 (amended September 6, 2015) Allegation:Personal Injury A copy of this claim (with September 6, 2015 amendment) is attached and on file in the City Clerk's office. Claim with amendmentAttachments: m)REPORT 15-0727 AWARD CIP No. 13-655 / CDBG No. 601713-14 CITY FACILITIES ADA IMPROVEMENTS - ADA DOORS CONSTRUCTION CONTRACT TO ACTION DOOR REPAIR CORPORATION (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1. Award the Construction Contract to Action Door Repair Corporation to provide construction services for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project; in the amount of $34,865.00; 2. Authorize the Mayor to execute the Contract and the City Clerk to attest subject to approval by the City Attorney; 3. Authorize the Director of Public Works to make changes to the contract within the project budget; and 4. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. DRAFT Action Door Repair Corporation contruction agreement 10-13-15_attach 1 Attachments: n)REPORT 15-0734 AWARD PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL PROJECT MANAGEMENT SERVICES FOR CIP 12-143 PCH/AVIATION MOBILITY IMPROVEMENT PROJECT (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1.Award Professional Services Agreement to Quantum Consulting, Inc. in the amount of $100,000 to provide on-call program management services; and 2.Authorize the Director of Public Works to make changes as necessary within the approved budget. Quantum Proposal 10-13-15_attach 1 Draft Professional Services Agreement - Quantum 10-13-15_attach 2 Attachments: Page 8 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 15-0747 CITY COUNCIL REVIEW OF PLANNING COMMISSION DECISION TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT TO ADD 246 SQUARE FEET OF STORAGE AREA TO AN EXISTING RESTAURANT BUT EXCLUDE SAID STORAGE AREA FROM PARKING CALCULATIONS, AND ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 10:00 P.M. WITH DAILY CLOSING TIME OF 11:00 P.M. FOR A PROPOSED NEW RESTAURANT AT 1342 HERMOSA AVENUE, BRAT & BRAU; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Community Development Director Ken Robertson) Recommendation:Adopt the attached resolution sustaining the Planning Commission's decision approving the Parking Plan but modifying the Conditional Use Permit to allow beer and wine service and consumption until 11:00 p.m. daily and determining the project is exempt from the California Environmental Quality Act. Attachment 1 - Proposed Resolution.pdf Attachment 2 - Planning Commission approved Resolution.pdf Attachment 3 - Planning Commission 8-18-15 Minutes and Staff Report.pdf Attachment 4 - Municipal Code Section 17.40.080.pdf Attachment 5 - Radius Map.pdf Attachment 6 - Legal Posting.pdf Attachment 7 - Applicant's Submittal.pdf Attachments: b)REPORT 15-0749 APPEAL TO THE CITY COUNCIL OF A PLANNING COMMISSION DECISION TO APPROVE, WITH CONDITIONS, A CONDITIONAL USE PERMIT AMENDMENT TO AN EXISTING BILLIARD HALL WITH ON-SALE ALCOHOL AND OUTDOOR SEATING TO ALLOW TENANT IMPROVEMENTS TO ELIMINATE THE BILLIARD TABLES AND CONVERTTHE SPACE TO A RESTAURANT WITH FULL SERVICE ALCOHOL AND OUTDOOR SEATING AT 1220 HERMOSA AVENUE (LAUREL TAVERN); AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA Page 9 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda ENVIRONMENTAL QUALITY ACT (Community Development Director Ken Robertson) Recommendation:Alternative #1: To sustain the Planning Commission's decision to approve an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 12:00 a.m. (midnight) daily on the interior and 11:00 p.m. daily on the outdoor dining area, among other conditions, and determine the project is categorically exempt from the California Environmental Quality Act. Alternative #2: To adopt the attached Resolution approving an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 2:00 a.m. daily, or other closing time consistent with the proposed use considering the applicant is converting a billiard hall/bar to a restaurant, allow two televisions to be installed in the interior of the restaurant, and determine the project is categorically exempt from the California Environmental Quality Act. 1. Proposed Resolution.pdf 2. P.C. Resolution 15-20 from Aug. 18, 2015.pdf 3. P. C. 8-18-15 action minutes and staff report.pdf 4. P.C. Resolution 94-33 (Existing CUP).pdf 5. Municipal Code Section 17.40.080.pdf 6. Legal Posting.pdf 7. Radius Map.pdf 8. Applicant's submittal.pdf 9. Outdoor Dining Matrix and correspondence.pdf Attachments: 6. MUNICIPAL MATTERS a)REPORT 15-0746 ADOPT ELECTION RESOLUTIONS FOR A SPECIAL ALL MAIL BALLOT ELECTION TO FILL THE COUNCIL VACANCY AND SPECIFY A TUESDAY ELECTION DATE (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council select a Tuesday date for a special all-mail ballot election to fill the current Council vacancy, and adopt resolutions: (1) calling the all-mail ballot election; (2) requesting specified County services, and (3) adopting candidate statement regulations. Election Date Options #15-xxxx - Call Election to fill vacancy #15-xxxx County.services #15-xxxx Regs. - candidate statements Attachments: b)REPORT 15-0738 ADOPTION OF RESOLUTION TO MODIFY THE CONDIITIONAL USE PERMIT FOR 1332 HERMOSA AVENUE (FORMERLY “ESTABLISHMENT”) (Community Development Director Ken Robertson) Page 10 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda Recommendation:To adopt the attached resolution to modify the Conditional Use Permit (CUP), by modifying condition #3, and overturning the Planning Commission to decision to revoke the CUP. Proposed Resolution.pdf Tenant Landlord Verification.pdf Attachments: c)REPORT 15-0722 DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED (Continued from meeting of September 24, 2015) (Community Development Director Ken Robertson) Recommendation:Direct staff to implement the action plan below with the objective to enhance public noticing and awareness of public meetings. SUPPLEMENTAL Memorandum from Community Development Director Ken Roberston dated 9-21-15.doc Planning Commission 9-15-15 Staff Report.pdf City Council 7-28-15 Staff Report Public Noticing.pdf Letter from Jeff Miller submitted by Hany Fangary as Supplemental to 7-28-15 Staff Report.pdf Attachments: d)REPORT 15-0724 QUARTERLY LITIGATION REVIEW CLOSED SESSIONS (City Attorney Mike Jenkins) Recommendation:The City Council consider the information contained in this report and provide direction to staff. Litigation Report Matrix - Sample.xlsx ICRMA Litigation Management Policies.pdf Attachments: e)REPORT 15-0725 ADOPTION OF 2015-2020-2030 STRATGIC PLAN, GOVERNANCE GUIDING PRINCIPLES AND PROTOCOLS: OPERATING GUIDELINES (City Manager Tom Bakaly) Recommendation:City Council should: 1. Receive and file the 2014-2015 Performance Report (attached); 2. Adopt the Hermosa Beach 2015-2020-2030 Strategic Plan (attached); 3. Provide direction on any Governance Topics that were identified by a majority of Council (attached); 4. Discuss and revise as necessary and adopt the Governance Guiding Principles and Protocols: Operating Guidelines (attached); and, 5. Confirm the dates of January 8, 2016 and January 9, 2016 for the facilitated strategic planning session for 2016. Page 11 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda 2014-2015 Performance Report 2015-2020-2030 Strategic Plan 2015-2020-2030 Strategic Plan Executive Summary Governance Guiding Principles and Protocols: Operating Guidelines 2015 Leader's Guide 2015 Action Agenda 2015 Plan in Brief Attachments: f)REPORT 15-0743 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Community Development Director Ken Robertson) Recommendation:It is recommended that the City Council; 1. Receive and file the information provided with regard to the AES Power Plant (also known as the "Redondo Beach Energy Project"); 2. Provide direction to Staff regarding the desired level of continued participation in proceedings before the California Energy Commission related to the project. City Council 4-28-15 Staff Report.pdfAttachments: g)REPORT 15-0726 CIP 14-173 8TH STREET IMPROVEMENTS PROJECT - APPROVAL OF A CONCEPTUAL DESIGN ALTERNATIVE AND RECOMMENDATION TO APPROVE AMENDMENT NO. 1 FOR ADDITIONAL CONSULTING SERVICES WITH HARRIS & ASSOCIATES (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: 1. Approve Conceptual Design Alternative No.1; 2. Approve Amendment No. 1 to provide professional engineering services for Tasks 3 through 6 of the Harris & Associates proposal dated January 6, 2016; 3.Appropriate $28,954 from the Capital Improvement fund to the project budget; and, 4.Authorize the Director of Public Works to make changes as necessary within the approved design budget. 8th Street Item 10-13-15_Concept Design Exhibit Alt 1_Attach 1 8th Street Item 10-13-15_Concept Design Exhibit Alt 2_Attach 2 8th Street Item 10-13-15_Concept Design Exhibit Alt 3_Attach 3 8th Street 10-13-15_Harris Proposal dated January 6 2015_Attach 4 8th Street 10-13-15_Amendment 1 to Harris Associate Agreement_Attach 5 8th St 10-13-15 Harris Presentation_Attachment 6 Attachments: h)REPORT 15-0716 INSTALLATION OF BICYCLE FRIENDLY ROUTES ON 22nd STREET/MONTEREY BOULEVARD AND LONGFELLOW AVENUE (Public Works Director Andrew Brozyna) Page 12 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda Recommendation:It is recommended that the City Council approve the installation of Bike Friendly Street improvements on 22nd Street/Monterey Boulevard and installation of Class III Bike Route improvements on Longfellow Avenue. South Bay Bicycle Master Plan, Table 5-14 Hermosa Beach Prioritized Projects_attach 1 Proposed Bicycle Facilities in Hermosa Beach Plan_attach 2 BIKE SHARROWS_attach 3 action minutes 7-15-15 Final_attach 4 Bike Friendly Improvements Presentation 10-13-15_attach 5 Letters from Residents.pdf Attachments: i)REPORT 15-0735 ENERGY EFFICIENCY CLIMATE ACTION PLAN AND MEASURES UPDATE (Environmental Analyst Kristy Morris) Recommendation:Approve Energy Efficiency Measures for inclusion in the city's Climate Action Plan as outlined. EECAP GhG Inventory.pdf EECAP_20151008_HB Municipal Reduction Measures_Final v1.pdf EECAP_20150916_HB Community Reduction Measures_Final v2.pdf Draft EECAP Resolution.docx Attachments: j)REPORT 15-0728 ADOPTION OF RESOLUTION IN SUPPORT OF SOUTH BAY MEASURE R HIGHWAY PROGRAM PROJECT LIST AND APPROVAL OF HERMOSA BEACH PROJECTS (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council: Adopt a resolution in support of recommended South Bay Measure R Highway Program Project List, and approval of Hermosa Beach projects within the list, to be acted on by the South Bay Council of Governments Board on November 20, 2015, and submitted to the Metro Board for their action for funding allocation approval. Resolution Support SB Measure R Projects DRAFT 10-13-15Attachments: k)REPORT 15-0731 RESOLUTION APPROVING CHANGES TO MEMORANDA OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911), PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION, MANAGEMENT EMPLOYEES ASSOCIATION, HERMOSA BEACH FIREFIGHTERS ASSOCIATION AND POLICE MANAGEMENT ASSOCIATION. Interim Human Resources Manager Bob Blackwood Page 13 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda Recommendation:It is recommended that the City Council adopt the attached resolution approving the Memoranda of Understanding between the City and the General & Supervisory Employees' Unit (Teamster Union, Local 911), Professional and Administrative Employees Association, Management Employees Association, Police Management Association (Police Captain and Lieutenants) and the Hermosa Beach Firefighters' Association. Teamsters MOU (RAB 10-5-15-DRAFT).docx Final PAE MOU (RAB 10-5-15).docx 2015-16 MOU (9-22-15 DRAFT V3).doc Fire MOU - 10-06-15 (DRAFT).docx DRAFT Police Mgmt MOU-10-5-15.docx Attachments: l)REPORT 15-0712 RESOLUTION APPROVING TERMS AND CONDITIONS OF EMPLOYMENT FOR UNREPRESENTED CLASSIFICATIONS (Interim Human Resources Manager Robert A. Blackwood) Recommendation:It is recommended that the City Council adopt the attached resolution approving the terms and conditions of employment for employees in the unrepresented classifications of Secretary to the City Manager and Personnel Assistant. Unrepresented ResolutionAttachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)REPORT 15-0723 CITY COUNCIL COMMITTEE ASSIGNMENTS - SEPTEMBER 2015 (Continued from meeting of September 24, 2015) (City Clerk Elaine Doerfling) Recommendation:It is recommended that the Council: (1) appoint committee delegates and alternates; (2) adopt the attached resolution if SBCCOG delegate/alternate changes are made; (3) add and/or delete any temporary subcommittees, as deemed appropriate; and (4) approve the list of committee assignments, as amended this evening. Committee List CommitteeInformation SBCCOG 2015 Reso Attachments: b)REPORT 15-0720 VACANCIES - BOARDS AND COMMISSIONS EMERGENCY PREPAREDNESS ADVISORY COMMISSION ONE OPEN SEAT FOR A TERM ENDING MAY 31, 2019 (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council choose one of the following options regarding the open seat on the Emergency Preparedness Advisory Commission (EPAC): 1) Appoint (without interview) the sole applicant to fill the vacancy; 2) Schedule an interview for a time certain prior to the next meeting; or 3) Direct the City Clerk to re-advertise for additional applications. EPAC appAttachments: Page 14 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda 8. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's strategic plan (attached) and work plan when considering new items. a)15-0748 MAYOR PRO TEM FANGARY REQUESTS THAT CITY COUNCIL EVALUATE AND CONSIDER HAVING THE CITY OF HERMOSA BEACH ORGANIZATIONAL CHART (ATTACHED HERETO) POSTED ON THE WALL OF THE CITY COUNCIL CHAMBERS TO BETTER INFORM THE ELECTORATE OF THE CITY’S ORGANIZATION STRUCTURE AND THE VARIOUS COMMISSIONS AND DEPARTMENTS. City of Hermosa Beach Organizational Chart.pdfAttachments: ADJOURNMENT Page 15 Hermosa Beach Printed on 10/8/2015 October 13, 2015City Council Adjourned Regular Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: October 27, 2015 - Tuesday - 5:30 PM - Public Works Commission Applicant Interviews, 6:00 PM - Closed Session, and 7:00 PM - City Council Meeting November 10, 2015 - Tuesday - 6:00 PM - Study Session (Street Paving Program and Gould Ave), 7:00 PM - City Council Meeting November 24, 2015 - Tuesday - 6:00 PM - Closed Session (Quarterly Litigation Update), and 7:00 PM - City Council Meeting December 8, 2015 - Tuesday - 7:00 PM - City Council Meeting December 22, 2015 - Tuesday - No Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: September 3, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 15, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting September 16, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting October 6, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 20, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 2, 2015 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting November 17, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 18, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting December 1, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 2, 2015 - Wednesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: September 7, 2015 - Monday - Labor Day November 11, 2015 - Wednesday - Veteran's Day November 25, 2015 - Thursday - Thanksgiving Day January 18, 2016 - Monday - Martin Luther King, Jr. Birthday February 15, 2016 - Monday - President's Day May 30, 2016 - Monday - Memorial Day July 4, 2016 - Monday - Independence Day September 5, 2016 - Monday - Labor Day November 24, 2016 - Thursday - Thanksgiving Day Page 16 Hermosa Beach Printed on 10/8/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0740 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 13, 2015 MINUTES: Approval of minutes of the following Closed Sessions: 1.Closed Session of September 8, 2015; and, 2.Closed Session of September 9, 2015 Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0741 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 13, 2015 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title:City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0750 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 13, 2015 CONFERENCE WITH LABOR NEGOTIATOR: City Manager 2016 Compensation, 2015 Bonus, and other elements of employment agreement - Government Code Section 54957.6 City Representatives: Carolyn Petty and Peter Tucker Unrepresented Employee: City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0739 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 13, 2015 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) and (e)(3) (Claim filed by Chris Miller) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases:1 Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0742 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 13, 2015 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases:1 Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0733 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 COMMUNICATION FROM MAYOR PRO TEM HANY FANGARY REGARDING USE OF COUNCIL CHAMBERS Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ From:Hany Fangary [mailto:Hany@velascolawgroup.com] Sent:Tuesday, October 06, 2015 12:41 PM To:Tom Bakaly Cc:Elaine Doerfling; Ann Yang Subject:RE: Use of Council Chambers for Individual Councilmember Community Meetings Tom, I believe your statement to Council in the email below that “our practice has been to limit use of the Chambers for city and school official meetings, debates and Leadership Hermosa” is not accurate and should be corrected to Council so that we all have the same information. In addition to the use of the CC chambers for these purposes, the chambers have also been used for many other purposes for the past few years which include the summer camp, the police academy, meetings regarding EIRs, forums regarding the oil drilling issues, health impacts, cost-benefit analysis, an ad hoc green building committee, general plan meetings and community dialogue meetings, and probably many other non- official meetings that are intended to engage and inform our community, that were not specifically “sanctioned” by council. Even if our practice has been as described, that practice was never sanctioned by council, i.e. council never adopted a protocol that City Council Chambers cannot be used for community meetings that are not official city council meetings. After I held one of the Community First meetings in City Council chambers on September 19th, which you were invited to and attended a portion of, it is my understanding that Carolyn Petty complained to you about that, and directed you not to allow future Community First meetings held in the City Council chambers. However, our Municipal Code does not give Carolyn Petty that authority. Per MC section 2.12.080, which is quoted below, you are to take your orders and instructions from the City Council only when sitting in a duly held meeting of the City Council, and no individual councilman shall give any orders or instructions to the city manager. In fact, I discussed this issue with Councilmember Tucker, and he informed me that he has no problem with the City Council chambers being used for the community meetings. Therefore, there is no majority of the City Council that requested, or could have requested, that change in policy. If Carolyn Petty wanted to so restrict the use of the City Council chambers, she could have opted to bring this issue as an other matters item, but as far as I know, she has not. There was no direction given to you from the City Council directing you to adopt a new protocol, that never existed before, that the use to the City Council chambers has to be sanctioned by the City Council. The Community First meetings have been used as a tool to communicate to and engage our residents on the issues pending before the City Council and the various commissions, and I believe they have been very successful. We will have before on the Council an agenda item that is directly aimed at how we can better inform and engage our residents on the issues facing our community, and your staff report recommends various options. The Community First meetings are clearly one of the tools we can use to better inform our residents of the issues we are dealing with. I checked for other locations in the Community Center that can accommodate the number of residents that are expected to participate in the next meeting (30+), and there are no other rooms available in the Community Center that can accommodate that number. I checked with the School District to see if they have a room that can accommodate the meeting, and I was told that there is a room available, but it will cost more than $200 to rent it for 2 hours. Accordingly, prior to reserving the room at Valley School, and committing to paying more than $200, please provide me with the authority you based your decision on to unilaterally adopt a new policy that never existed in the past, that has not been directed by, or supported by, a majority of the City Council, that the use of the City Council chambers for a community meeting must be sanctioned by the City Council. 2.12.080 Council-manager relations. The city council and its members shall deal with the administrative service of the city only through the city manager, except for the purpose of inquiry, and neither the city council nor any member thereof shall give orders to any subordinates of the city manager. The city manager shall take his orders and instructions from the city council only when sitting in a duly held meeting of the city council and no individual councilman shall give any orders or instructions to the city manager. Elaine, Tom and Ann, please post this email as supplemental to the Announcements portion of the agenda for the October 13th meeting. Thank you. From:Tom Bakaly [mailto:tbakaly@hermosabch.org] Sent:Tuesday, September 22, 2015 12:03 PM To:City Council Cc:Michael Jenkins Subject:Use of Council Chambers for Individual Councilmember Community Meetings As Council is aware, Councilmember Fangary has individually held two community meetings. One was in the Community Center on Saturday, August 22, 2015 and the other was in the City Council Chambers on Saturday, September 19, 2015. It is my understanding it was moved because it was hot at the Community Center and cramped. We did not charge a fee for either meeting. We have charged full or partial fees if Council members use City facilities for activities that are political in nature such as Nanette’s Environmental Forum on February 12, 2015 (full fee) and another meeting Hany held on August 18, 2015 (hourly fee). In reviewing how we have allowed use of the Council Chambers, our practice has been to limit use of the Chambers for city and school official meetings, debates and Leadership Hermosa. All of these activities are at least informally sanctioned by Council. We do not have a formal policy for use of the Council Chambers. Councilmember Fangary is interested in booking the Council Chambers for another of his Community Meetings for October 24, 2015. Council will need to sanction that use of the Council Chambers prior to Staff reserving the Council Chambers for Hany. Council can agendize this issue under Other Matters on Thursday for consideration on October 13, 2015. Alternatively, Council can discuss this issue and develop a policy for use of the Council Chambers for individual Councilmembers when they review their strategic plan and Operating Guidelines on October 13, 2015. Thanks - Tom From: Raymond Dussault [mailto:ray@33northpromotions.com] Sent: Saturday, October 10, 2015 9:12 AM To: Tom Bakaly; Elaine Doerfling; Hany Fangary; Carolyn Petty; Michael DiVirgilio - External; Peter Tucker Subject: Announcements, Item (a) 15-0733 Please attach to the agenda for Announcements, Item (a) 15-0733. It seems clear that while Hany's intentions are pure, this is not about the legal parsing of municipal codes. There are numerous obvious problems with letting individual council members or other officials unilaterally host "community meetings" for free in council chambers. First, we have to recognize that any event hosted in council chambers cannot be separated from the city itself. It benefits from the patina of approval. This is unquestionably true. Second, but connected to the first, there is the issue of resource scarcity. There is only one council chamber. Right now, Hany is the only member hosting "community" He sincerely intends these meetings to be non-political but they, by their nature, raise his political profile. As such, I'm sure other council members will want to benefit from that "patina of approval' and host their own "community meetings" in council chambers. This would create an unnecessary need to put staff time into juggling that schedule. And who else? Should individual commission members be allowed to host "community meetings" in council chambers to get a better feel for what the "community" wants? What if a council member is also running for re-election? If that person is allowed to host a "community meeting" for free in council chambers, doesn't that provide them with an unfair advantage over a non-council member challenger? So, how about candidates? Why shouldn't they be able to host community meetings for free in council chambers and raise their profile as well? Do we need to write a rule that says a council member can do this but only if they are at least a year from re-election? Do you recognize the rabbit hole down which this leads? Third, who decides what is and is not political? I have been told that everyone is allowed to speak at Hany's meetings and I have no doubt that is true. However, bias comes in many forms. The host's choice of day and times convenient to him or her unintentionally creates a selection bias. They will only hear the residents' views whose schedule parallel theirs. Or they will hear those resident's views who have a particular ax to grind and are willing to show up and grind it. And how the host responds to questions or issues raised will naturally reflect their own opinions. Wouldn't we necessarily need to provide staff support to record and disseminate the meetings for residents' that could not fit their schedule around the hosts'? And what of topics? If a host of one of these community meetings proposes the topic "How do we fix what's wrong with the Pier?" there is an obvious bias inherent in the topic as it comes from the belief that there is a problem while another person may not see one. Since the only possible justification for free use of city resources by an individual is that it is non-political, who will monitor that? While Hany has the best intentions, we all know from experience that not everyone will act accordingly. So if this use is allowed there's no doubt we would have to station an independent city staff member at each of these meetings to monitor whether it is political in nature or not. Is it fair to put that financial and resource burden on residents? There is nothing in and of itself wrong with holding opinions and having biases. We all have our biases but since the city council chambers naturally offer the patina of city approval, mere fairness requires that we must be careful how that resource is used. I appreciate Hany's sincere desire to reach out to the community but providing the space for his efforts is not a reasonable burden to ask the city and it's residents to shoulder. The nominal potential benefits of allowing that use are far outweighed by the myriad immediate and potential conflicts and challenges that arise from allowing it. Philosopher John Rawls once wrote that the fairest rule reflects the views of a typical citizen who does not know how he or she will be affected by the rules application. The idea applies here. With that in mind, I hope that the full council guided by staff will support the unanimous conclusion that this use of council chambers raises to many potential burdens and conflicts and that the council chambers should be reserved for collectively approved civic functions. Sincerely, Raymond Dussault -- Raymond Dussault 33 North Ventures, Inc. 2629 Manhattan Ave. #261 Hermosa Beach, CA 90254 Phone: (916) 205-1844 Mayor Carolyn Petty’s response to Mayor Pro Tem’s use of council chambers It is not unusual for councilmembers to meet with community members. As an example, former Mayor Art Yoon held office hours at a local coffee shop, and invited people to stop by. That was a way for people to discuss anything that was of concern to them. There is a difference between that and a pre-meeting to our council meetings, in which agenda items are discussed in an organized fashion. That is highly unusual, not a common practice and potentially a breach of our protocols. I do not believe anyone would quarrel with a desire to increase councilmembers’ accessibility to residents. Typically, however, if a councilmember felt this was a need which was unfulfilled, he could easily raise this to the body, and collaboratively work with the council and staff in developing ways in which we could address this – as a team. The Mayor Pro Tem requested that staff attend these meetings, and doing this without bringing it before the body was very wrong. The City Manager did attend, which potentially gave it the imprimatur of being an official meeting. More than one person has told me that when they were made aware of a meeting in council chambers, they thought it was an official city meeting. If every councilmember behaved in this fashion, if each of us held pre-meeting meetings in order to gather input, it would be a disorganized way to govern, unfair and burdensome to anyone transacting business with the city and render the concept of open government moot – because the decision making of each councilmember would actually be made within those meetings, not at the official council meetings. Additionally, various people transacting business with the city would feel compelled to attend 5 separate meetings, lest they give the impression that they are disinterested in community input. No one should be put in that position. We were all elected to serve alongside others and the expectation of the community is that we function as a team. A good team player respects colleagues, is willing to compromise in order to form consensus and has the ability not just to hear other positions, but listen and use the deliberation time within our meetings to work alongside colleagues in order to form consensus within the team of 5. The community deserves and expects that their elected officials bring the community together and not stoke divisiveness. It is apparent that rather than embrace those qualities and demonstrate a willingness to work with other councilmembers in shaping policy that reflects consensus, the Mayor Pro Tem has carved his own path independent of the body without consideration of the body, has used the dais to continuously promote himself, and engaged in unseemly attacks on myself and staff. Worse yet, is his use of community members in order to apply pressure so that I or the staff acquiesce, which would only serve to reinforce his inappropriate behavior. It was suggested to me that it would be good to have more meetings with the community to better explain some of the issues that come before us. I appreciate that input and think it is a good idea. This is something that should come before the body and not be monopolized by one councilmember. We were all elected to be part of a 5 person team, and we all bear responsibility to work well with others. There is nothing to prevent any of my colleagues from offering ways to improve community interaction in a way that includes the entire body, not driven by just one of us. I would expect that if the Mayor Pro Tem made that suggestion to the body, others would be amenable. However, he has to be willing to work with others and that may include some element of compromise in order to get everyone on board. That is what happens when you work as a team. From: Jim Sullivan [mailto:jim.sullivan@daumcommercial.com] Sent: Tuesday, October 13, 2015 3:56 PM To: Ann Yang; Elaine Doerfling; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Nanette Barragan; Peter Tucker; Tom Bakaly Subject: Mayor's Response to Mayor Pro-tem's Use of Council Chambers I am writing to express my complete, 100% agreement with Mayor Petty’s stand on Mr. Fangary’s flawed arguments. Any meeting conducted anywhere by any sitting council member to discuss city business with the public is automatically a political meeting, regardless of the agenda. A sitting council member may cloak the intent of the meeting as “community outreach” or some other neutral sounding purpose. But let’s face it – it’s campaigning, plain and simple. As such, a council member should be treated as any other citizen who wishes to hold a meeting. Either find someplace free or be prepared to pay for it. Council Chambers should be off limits for campaigning by individual council members. Jim Sullivan DAUM Commercial Real Estate Direct: 310-538-6725 Cell: 310-704-5464 Fax: 310-538-6775 1025 W. 190th St., #420 Gardena, CA 90248 jim.sullivan@daumcommercial.com DRE Lic. # 00840945 DAUM (D/Aq Corp) Lic # 01129558 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0736 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 UPDATE ON ICMA PROFESSIONAL FELLOWS (City Manager Tom Bakaly) Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0737 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 UPDATE ON WATER CONSERVATION (City Manager Tom Bakaly) Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0732 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 RECOGNIZING ALLEN SANFORD FOR HIS COMMITMENT TO THE COMMUNITY Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0730 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 LETTERS FROM HOWARD LONGACRE REGARDING INTEREST ON THE AMOUNT OWED E&B (RECEIVED SEPTEMBER 22, 2015) AND REGARDING RESOLUTION 15-6988 (RECEIVED OCTOBER 6, 2015) Recommended Action: To receive and file the written communication from Howard Longacre. Attachments: 1.Letter from Howard Longacre regarding interest on the amount owed E&B 2.Letter from Howard Longacre regarding Resolution 15-6988 Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Written Communication from H. Longacre to Oral / Written Communications Item-1 of the September 24, 2015 Regular Hermosa Beach City Council Meeting Agenda Page 1 of 4 City Clerk and City Manager's office: This is a ‘Written Communication submitted for Item #1 "Oral/Written Communications" of the September 24, 2015, Regular Hermosa Beach City Council meeting. Please include with any agenda materials packets possible and the Granicus Internet agenda postings for the meeting. NOTE: This submittal is being timely submitted per Council Resolution 12-6787 Section 6.4 which states that written correspondence must be delivered to the City Manager's office by noon of the Tuesday before the Council meeting to be added to the agenda for the record. Please add as a "supplemental" to the Granicus Internet materials if physical agenda packets have already been delivered. Thank You. September 21, 2015 To: Hermosa Beach City Council (Carolyn Petty, Hany Fangary, Peter Tucker, Michael DiVirgilio), City Clerk, City Treasurer, City Manager, Assistant City Manager, Community Development Director, Public Works Director, Finance Director, Community Resources Department, and Contracted City Attorney From: Howard Longacre, a Hermosa Beach resident. Regarding: An apparent NEW disagreement as to when interest was to commence on the $17.5 Million owed E&B in the event oil drilling was rejected by the voters. Attachement Links: 1- Hermosa Website Oil Settlement Project Page. http://www.hermosabch.org/index.aspx?page=738 2- Settlement Agreement of March 2, 2012. http://www.hermosabch.org/modules/showdocument.aspx?documentid=1662 2- Oil Recovery Project Cost Benefit Analysis (CBA). http://www.hermosabch.org/modules/showdocument.aspx?documentid=4684 Mayor, Councilmembers, and others: Please consider carefully the following important matter(s). Additionally, everything contained herein are my views and opinions. _________________________________________________________________ On September 14, 2015, Hermosa Beach Finance Director Viki Copeland replied to a question I asked regarding the payments made to E&B since the March 3, 2015 oil election. She indicated; Hermosa Beach "issued a check for $6,000,000 on April 29, 2015, a check for $11,685,360.72 on 8/13/2015 (interest of $185,363.72 from 3/26/15 through 8/13/15 at 3.75% included) and a check issued on 8/27/15 for $61,790.53 for interest to Written Communication from H. Longacre to Oral / Written Communications Item-1 of the September 24, 2015 Regular Hermosa Beach City Council Meeting Agenda Page 2 of 4 bring the interest rate paid to 5%. The City and E & B have not come to terms on an interest rate or on the amount of interest due to E&B so it remains an issue under discussion." The following day, September 15, 2015, Ms. Copeland responded to a follow-up request for clarification as to what date range the interest remained an issue. She indicated; "The discussions with E&B pertain to the meaning of the phrase “commercially reasonable terms” in the Settlement Agreement. I’m not at liberty to disclose any more information at this time." Thus my question as to the date range was not clarified as Ms. Copeland indicated she was "not at liberty to disclose any more information at this time" then indicated in her above replies. Recently a matter appeared on the Council's August 25, 2015 "Closed Session" agenda indicating; It may have appeared on a prior closed session agenda too. It also appears that the City of Hermosa Beach has paid E&B the entire principal balance of the $17.5 Million as required per the March 2, 2012 oil litigation settlement agreement along with approximately 5% interest on that amount from the date of the election this past winter (March 3, 2015) to the date such payments were made to E&B. I find it hard to believe there is a dispute regarding additional interest resulting in a threat of suit from E&B for the period from the election through to the date the payments were made if that is what the above closed session is dealing with. But after receiving the reply from Ms. Copeland indicating she wasn't at liberty to disclose more, then clearly something is cooking and in fact is beginning to stink. Thus the only other thing that comes to mind, just a guess, is that E&B perhaps somehow believes they are due interest on the $17.5 Million perhaps from the date of the settlement agreement (March 2, 2012) through to the date of the election (March 3, 2015). Written Communication from H. Longacre to Oral / Written Communications Item-1 of the September 24, 2015 Regular Hermosa Beach City Council Meeting Agenda Page 3 of 4 If this is the case then why has this not been announced to the public? I.e. does E&B expect to be paid interest on the $17.5 Million from the date of the settlement agreement? Why hasn't E&B themselves put out a statement if such is true? Clearly if interest were due from 2012 I can well-understand that the interest rate per the poorly-written settlement agreement, that left the interest rate essentially wide-open to interpretation, would be discussed in closed session if the city were bargaining that with E&B. But why would the time frame itself be a big secret in-and-of itself. Is it because Hermosa's City Attorney Michael Jenkins is embarrassed, or someone else is? Let's look at this a little more closely. Clearly no one, and I mean no one that I can recall on either side of the oil issue ever mentioned one iota of anything about the amount E&B advanced on behalf of the city (the $17.5 Million) was to include interest other than from the date of the election if the people turned down oil drilling. E&B was advancing that during the period of having an election as part of getting an election. That was the intent that everyone understood, notwithstanding a very poorly written settlement agreement, and which also evidently did not clearly define what happened with the oil lease after oil drilling was rejected by the voters. E&B never mentioned interest from 2012 because that was not what they expected. They expected an oil election within a year but instead it took 3 years. So are they now trumping up that they are owed interest for that period?" Shame on E&B if that is so. And clearly they would have noticed there was no such amount shown in the consultant prepared "COST BENEFIT ANALYSIS", the CBA, which E&B and its attorneys supposedly went over with a fine tooth comb to see if it was truly representing the costs and benefits of oil drilling. They would have wanted it showing to use it in the election. Clearly by the time the election rolled around some 3 years and 1 day from the date of the settlement agreement, if there was to be interest on the $17.5 Million, at the 5% egregious rate the city has already paid from the date of the election, then that interest would amount to an additional $2.6 Million. That would mean if the voters voted down oil drilling that they would owe E&B $20.1 Million, and with interest from the date of the election to boot. In all of E&B's fancy full page advertisements and pronouncements from their supporters and representatives, I personally can never recall anyone talking about $20.1 Million. And clearly E&B would have been ballyhooing that amount to show how costly it would be to Hermosa Beach if the voters turned down oil drilling. But they didn't. And it wasn't in the CBA. Written Communication from H. Longacre to Oral / Written Communications Item-1 of the September 24, 2015 Regular Hermosa Beach City Council Meeting Agenda Page 4 of 4 And then there was the FAQ press release put out at the time of settlement agreement back in 2012 that spoke of the net out of pocket that Hermosa Beach would be paying was being capped at $17.5 Million if it was paid off the moment oil was voted down. Well it was paid off when oil was voted down and included about 5% in egregious interest to the date of the payments. Thus assuming that E&B is demanding interest from March 2, 2012, after having been thoroughly defeated by the voters, have they, since the election, gone through the settlement agreement with their lawyers to find whatever loop hole they could find in the very poorly written settlement agreement, to be able to construe it differently then all understood it to be? Well shame on them if that's the case. That would show how slimy and what a bunch of poor losers they might be, would it not? Well if this scenario is true then shame, shame, shame on E&B. Shame, shame, shame. It just goes to show in my view what Hermosa Beach has been dealing with the last 3.5 years. But it also shows, that if the city gets stuck paying E&B such interest, that the moment that happens, Michael Jenkins should be fired. In fact if this is what the closed session discussions are about then the main reason it is in closed session is because Michael Jenkins doesn't want the world to know how absolutely lousy his counsel has been, and how cruddy a settlement agreement was created from Hermosa's perspective under his guidance. He should be fired immediately. It's time Jenkins stop being able to make money hand-over-fist from his lousy counsel to Hermosa Beach. The public needs to know whether E&B is demanding interest from March 2, 2012 on the $17.5 Million. Why is it a secret if they are? Why has not E&B publicly stated it themselves if HB will not? If the city owes the money, pay them. If the city doesn't owe them the money then tell them we'll see them in court, and let the court decide. Don't let the attorneys drag this out for another five years for Jenkins' benefit. Again whatever the case, Jenkins needs to be fired. When is the council going to fire Jenkins? The above are of course, again, just my views. *** end of communication *** Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 1 of 8 City Clerk and City Manager's office: This is a ‘Written Communication submitted for Item #1 "Oral/Written Communications" of the October 13, 2015, Regular Hermosa Beach City Council meeting. Please include with any agenda materials packets possible and the Granicus Internet agenda postings for the meeting. October 5, 2015 To: Hermosa Beach City Council (Carolyn Petty, Hany Fangary, Peter Tucker, Michael DiVirgilio), City Clerk, City Treasurer, City Manager, Assistant City Manager, Community Development Director, Public Works Director, Finance Director, Community Resources Department, and Contracted City Attorney Michael Jenkins. From: Howard Longacre, a Hermosa Beach resident. Regarding: New council Resolution 15-6988 being improperly further-modified after being "Adopted" by the City Council July 28, 2015, and evidently without the full council's knowledge, and without the people being informed of the underlying changes to the Resolution before such are enforced. Attachment links: Link into to the July 28, 2015 council meeting agenda to Item 6-c giving staff report and documents as attachments within for changes to "RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS." "https://hermosabeach.legistar.com/LegislationDetail.aspx?ID=2360803&GUID=F69BE04 A-FF77-4736-829C-942F9ECD54B3" Direct link to the July 28, 2015 council meeting archived video: Use the drop down under the video window (when it begins playing) to advance to item 6-c. "http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3910" Direct link to the red-line former resolution 12-6787 as with Item 6-c in the July 28, 2015 agenda. (new resolution number 15-6988 having not at the time been assigned) "https://hermosabeach.legistar.com/View.ashx?M=F&ID=3836574&GUID=3E96B290- DF77-481A-A910-B112CA0BF239" Mayor, Councilmembers, and others: Please consider carefully the following important matter(s). Additionally, everything contained herein are my views and opinions. _________________________________________________________________ I submitted a "Written Communication" that was received by the City fully three days before the last regular council meeting held Thursday, September 24, 2015. I submitted it following all written protocols made publicly available, including by noon of the Tuesday before the meeting. I followed instructions that were printed on the prior meeting's agenda. I also had, Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 2 of 8 during the prior week, requested the City Clerk to send me the "resolution" indicating what the exact protocol stated with respect to "Written Communication" submittals for council agendas. The clerk sent me Resolution 12-6787 and indicated that was the latest Resolution her office was aware of. Nonetheless, even after being made aware of all the above, City Manager Bakaly refused to place my timely and important communication on the agenda. I pointed out that it met all publicly announced rules yet still he refused to place it on the Granicus with the agenda postings there. All concerned were thusly denied the benefit of my communication having been on that agenda then, as opposed to being delayed to this October 13 agenda some 20 days later, and all for selfish, small-minded, stubborn, bureaucratic and nonsensical reasons. Clearly Bakaly and City Attorney Michael Jenkins did not want my communication on that particular agenda. I was informed that it would instead be placed on this October 13 agenda some 22 days after I had submitted it, and which this communication is also now present. I was also informed that a new resolution 15-6988 had been adopted by the council in their July 28, 2015 meeting and that per the new revised rules in that resolution my submittal did not meet the requirements for submission to the September 24 meeting. My submittal, that was refused is the "Written Communication" also under Item-1 on this October 13 agenda, as dated and submitted by me on the morning of September 21, 2015, and which still is in regards to; "An apparent NEW disagreement as to when interest was to commence on the $17.5 Million owed E&B in the event oil drilling was rejected by the voters." NOW HERE ARE SOME OF THE INCREDIBLE THINGS THAT I HAVE DISCOVERD AS A RESULT IN THE DELAY OF MY LETTER BEING POSTED: Clearly, my "Written Communication of September 21" met all the rules that the public was made aware of at that time. It is most apparent that Bakaly and or Jenkins did not want my letter on the September 24 agenda and in fact wanted to avoid transparency and restrict my rights of timely presentation of comments in written form. Nonetheless as a result I am now writing to further point out reasons why the services provided by City Manager Bakaly and No-Bid-Contract-City-Attorney-For-Life Michael Jenkins of Jenkins & Hogin need to probably be terminated. Their services are doing great damage to Hermosa Beach government as the following demonstrates. Bakaly and or Jenkins, most-evidently, modified an "Adopted" resolution of the elected City Council without explicit instructions by, or knowledge of the full City Council. This was obviously accomplished to force myself and others to have to not only submit letters by the noon of a Tuesday before a meeting, but additionally where that Tuesday is not only at least 7 Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 3 of 8 days before a meeting, but in the case of a council meeting being held on a Monday, by requiring written submittals to be made at least 13 days before a meeting. How did they do this? Answer? Bakaly and/or Jenkins, most evidently added two additional words, those being "one week", subsequently to the time that the red-line version of the resolution was "Adopted" by Council during the meeting of July 28, 2015. What this shows is that one or both of these two individuals cannot be trusted and may in fact be changing words in adopted resolutions or adopted ordinances at will. That is really unbelievable and outrageous. In my view this is a criminal act on one or both of their parts if such was done. These were not corrections of minor typos. The two words that were added (or instructed to be added) by Bakaly and/or Jenkins did not appear in the red-lined version that Council "Adopted" July 28, 2015, nor were they specifically instructed by the Council to be added. That is grounds for immediate dismissal without additional benefit. The council needs to determine precisely who was aware of the modification made to the resolution, who orchestrated the change, and take swift action to dismiss those responsible. Section 6.4 of the red-lined version of the resolution that was adopted DID NOT contain the words "one week", nor did the council instruct that those two words be added. In fact Section 6.4 was not changed at all in the red-lined version from the prior resolution 12- 6787. Granted there was much discussion about this section but nothing was changed in the section per the adopted red-lined modified version of resolution 12-6787. The original section 6.4 of resolution 12-6787 states the following, as image-snagged from the resolution sent to me by the city clerk, September 16, 2015. (I have hi-lited the area that would become improperly changed after the council did not authorize a change to the words of this section. The redlined copy of resolution 12-6787 as "Adopted" stated the following for section 6.4 and which was to remain unchanged. (I have hi-lited in yellow the text area which was to be unchanged) Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 4 of 8 The final typed version of Resolution 15-6988 (the new number) which I was provided a copy FIVE HOURS after my "September 21, 2015 Written Communication" was received September 21, 2015 and at the same time I was informed my "Written Communication" would not be added to the agenda of the September 24 meeting, as a supplemental, states the following for Section 6.4. (I have hi-lited in yellow the significant part that was mysteriously changed) Note the addition of the two words "one week" which were not in the red-lined copy as "Adopted" by the Council July 28, 2015.) Now the above may seem insignificant. It is not insignificant. It indicates an arrogant and very improper act has been accomplished to a legal city document by possibly your legal counsel or city manager. It's very significant, as someone (very likely Bakaly and/or Jenkins) evidently decided on their own to further hard-wire the resolution to further-stifle written communications without returning the document to the council for concurrence and re-Adoption. Was this change possibly in fact accomplished the very morning my "Written Communication" was received wherein I pointed out that I was submitting it basis the fact that it met the conditions of being submitted before noon of the Tuesday before the Thursday, September 24 meeting? Someone should perhaps do an investigation of precisely when the two words "one week" were inserted into Section 6.4 of the resolution, and again if that resolution was modified, especially the very morning of September 21, then perhaps those involved should be not only terminated, but also prosecuted, notwithstanding that whenever the two words were added they were clearly added without the council's formal authorization. I call on the Council to fully investigate how those two words "one week" became added to the council resolution, and not accept any hyperbole from Bakaly or especially Jenkins that that was clearly what the council meant. If such change was needed it should have been brought back for clarification from the council and formal action and re-Adoption. Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 5 of 8 If the Council is permitting City Manager Tom Bakaly, City Attorney Michael Jenkins, or anyone to change specific words in a resolution or an ordinance approved by a Commission or the Council, at their own discretion, without re-approval by the legal body, then that's unconscionable. Subtle word changes can have many interpretations. If this is the kind of filthy, rotten, slimy, disgusting government that you on council want to be a part of, so be it. You are then become in-and-of yourself the problem too. There is a proper way to do things, and for too long this city under Jenkins' counsel has been willing to do things in less than the proper and honorable manner. WITH REGARD TO THE ABSOLUTELY ABSURD AND MOSTLY RIDICULOUS DISCUSSION DURING THE MEETING OF JULY 28, 2015 when the above resolution was being revised, and during especially the discussion regarding the submittal of "Written Communications" for a meeting's record, there are a few things the Council needs to be aware. Jenkins completely re-interpreted, and fed the Council an unhealthy dose of Kool-Aid baloney, regarding how "Written Communications" have worked. Jenkins stated they must be added to the agenda as they are items people will be commenting, as the council can take immediate action on them, and people must see them posted as such when the agenda is first posted. WRONG! That is not correct, and "Written Communications" have never been deemed that way. They are no different than orally given comments. It states that right on every agenda. All the council can do is hear them, read them, and hear others comment regarding what someone else said or what a "Written Communication" itself says. If desired the Council with a council majority can then direct staff to bring back a future agenda item unless it is something administrative that they can give direction, i.e.to fix a broken sprinkler that someone points out. As mentioned, it in fact has stated this on the agenda for years. Every agenda states the following, as image-snagged from the last meeting's agenda; Note the area I've hi-lited in yellow. Certainly Bakaly and Jenkins may have no use for what I have to say, they've both made that Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 6 of 8 clear, especially Jenkins when I am not present to respond, with his distortions of what I have submitted in writing. The fact is I don't run the government, set policy, kill projects as some have claimed, etc., nor do I get paid a nickel, but I am GD sick and tired of these two over-paid individuals ripping off the city and feeding Kool Aid and cheap patronization to elected officials and others, always ensuring for themselves that they have three supporters on council. Jenkins should have been dismissed years ago. Every week he stays, says to me, that the City Council needs Jenkins to continue the filthy rotten way things are accomplished. That's what Jenkins seems to do. He's apparently kept on board as a facilitator for filthy, rotten, council policy making. You're using him to carry out your own self-centered egotistical agendas, most-evidently. The fact is that "Written Communications" on non-agendized items are absolutely no different than spoken communications. The writer simply is not present. Again it says right on the agenda that "No action will be taken" on ORAL or WRITTEN communications. Councilman Hany Fangary correctly pointed this out, along with former Mayor Barragan on July 28. But Tucker, DiVirgilio, and Petty are either playing a slimy game to isolate out and stifle "Written Communications", or are just plain stupid, or a combination of the two. Clearly these three fear real, open, and transparent government. Ceremonial Mayor Petty claimed in the July 28 meeting that if "Written Communications" could be submitted up to a few hours before the meeting, suddenly "hundreds" of written communications would come in. That's absurd nonsense as communications are sent by email directly to the councilmembers in any case. Clearly they are submitted in writing only for the record and if "hundreds" came in at the eleventh hour they'd just have to be presented en masse, if even possible, and clearly they could not be all read at the last minute, and would just be added to the record and the archive of the meeting. Petty was just talking self-serving nonsense as usual and again indicating she's a power-thirsty dictator-wannabee following right in the sick footsteps of her mentor, DiVirgilio. Petty wants to stifle transparency by talking out of both sides of her mouth. Petty's been on council a mere 22 months, still a novice-rookie, and already the absolute worst council member I've noted since the days going back to when former too-long-on-the-dais Councilman George Barks sat up there having insanely silly arguments with former Councilman Jack Wood. However, useless and self-serving as George Barks was as a councilmember back then, I'd take three of George in a heart-beat over DiVirgilio, Bobko, and Petty. I don't expect any magical correction to this simple matter of "Written Communications" while Petty, DiVirgilio, and Tucker warm seats on the dais, however I am sure it will be corrected by April, and I predict that Jenkins will be gone by then and hopefully too will be Bakaly if he doesn't change soon. Bakaly makes former City Manager Steven Burrell appear to be a wonderful-City Manager. Bakaly could be an excellent city manager however he has gone far Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 7 of 8 astray during the last two years, and I believe that's been primarily due to the poisoning effect of Jenkins, DiVirgilio and Petty during the last two years. Re: Petty's desire to stifle "Written Communications", the reason for such written comments appearing on the Granicus has little at all to do with the council as all probably understand. It's to let the public also view and be aware of what someone has written to the Council. I don't place comments on the agenda just for the Council. I deliver them directly to the council in advance most often. I submit them, as does everyone, so they are part of the official record, and for the public to also to be aware of. Too often when I have spoken, there is no meaningful record of my comments. Even today the minutes of the Planning Commission don't even reflect who speaks during a public hearing. Written comments go into the record. Oral comments vanish into the ether. You on Council who desire to stifle the ability for the public to make comments in writing for the meeting would best get to Hell off the council. Perhaps you'd prefer that I and others actually attend your meetings and speak for the world to hear of the filthy rotten stuff you are trying to sneak through all the time, and in doing so waste perhaps another half hour of every meeting. Were I to be in attendance at your meetings as I was for years and years I'd do well to make George Barks look like an amateur "Gadfly Emeritus" in eating up 3 or more minutes for many if not most of your items, and those comments would probably cause you yourselves to have additional discussion on items thus eating up more of the time that Ms. Petty doesn't even want to be there. Again, as many times before, I have included the organizational chart of the City on the following page, and of course, all of the these comments are my views for everyone's benefit, given at no charge, and even granted that they are probably often of more benefit than the tens of thousands of dollars, if not millions wasted on useless consultants, hired by city managers and councils primarily to legitimize some filthy rotten agenda over the past 30 and more years. Written Communication From H. Longacre to Oral / Written Communications Item-1 of the October 13, 2015 Regular Hermosa Beach City Council Meeting Agenda RE: Council Adopted Resolution 15-6988 being improperly modified without Council direction. Page 8 of 8 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0721 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 APPROVAL OF CITY COUNCIL MINUTES (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council approve the minutes for the following meetings: 1)Regular meeting of August 26, 2014 2)Adjourned Regular meeting of September 8, 2014 3)Adjourned Regular meeting of September 9, 2014 4)Regular meeting of September 9, 2014 5)Adjourned Regular meeting of September 23, 2014 6)Regular meeting of September 23, 2014 7)Adjourned Regular meeting of September 30, 2014 8)Adjourned Regular meeting of October 14, 2014 9)Regular meeting of October 14, 2014 10)Adjourned Regular meeting of October 22, 2014 11)Adjourned Regular meeting of October 22, 2014 12)Adjourned Regular meeting of October 28, 2014 Attachments: 12 sets of minutes, as listed above Submitted by: Elaine Doerfling, City Clerk Noted: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ City Council Minutes 08-26-14 Page 14049 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, August 26, 2014, at the hour of 7:07 p.m. PLEDGE OF ALLEGIANCE – Mayor DiVirgilio ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None CLOSED SESSION REPORT – None ANNOUNCEMENTS – Councilmember Petty commended the Discovery Channel and producer/Hermosa resident Jake Pike for making the Fin Fest a success. Councilmember Barragan said the City was helping to facilitate a meeting between E&B Oil and the California Coastal Commission. PROCLAMATIONS/PRESENTATIONS SWEARING IN OF POLICE OFFICER ELAINA HASSAN Officer Hassan was introduced by Chief Papa and, with friends and family members in the audience, was sworn in by Mayor DiVirgilio. DONATION OF ARTWALK POSTERS TO CITY HALL Ken Klade, ArtWalk president, citing the support of many, presented the posters to the City for display at City Hall. He also said the event name has changed and is now the Hermosa Beach Fine Arts Festival to reflect its growth. LEADERSHIP HERMOSA BEACH PRESENTS THEIR ALUMNI PROJECT Ray Dussault, Suni Keeling and Darian Griffin, Leadership Hermosa, spoke of upcoming events, including the “Beach Ball” to take place November 8, 2014, at the Standing Room, at which the “emerging leadership award” will be presented. They then discussed their alumni project, which is the donation to the Hermosa Police and Fire departments of a large storage container for first responder supplies. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Martha Logan George Barks Scott Hebl City Council Minutes 08-26-14 Page 14050 Julian Katz, South Bay Bicycle Coalition President Bob Atkins (a)Letter from Hermosa Valley School student dated August 7, 2014 regarding moving Farmers Market to Wednesdays at Pier Plaza (list of students’ signatures enclosed with letter not posted due to ages of students) and response letter from City Manager Tom Bakaly. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. (b)Letter from F.O. Huebscher dated August 9, 2014 regarding parking on sidewalks and response letter from Lieutenant Tom Thompson. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. (c)Letter from Laryssa Paresa dated August 12, 2014 regarding moving Farmers Market. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. (d)Letter from Chris Prenter dated August 13, 2014 regarding proposed change of Farmers Market location and time. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. (e)Letter from Susan Fuhs, David Fink, and John Wilson-Fink dated August 15, 2014 regarding opposition to easing the height limit or removing the easement for the proposed hotel on Pier Plaza. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. City Council Minutes 08-26-14 Page 14051 (f)Supplemental letter from Scott Hebl dated August 26, 2014 regarding concerns about the Reissued Draft Health Impact Assessment for the proposed oil drilling and production project. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion Tucker, second Petty. The motion carried by a unanimous vote. 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (n) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(e) Tucker, 2(h) Fangary. Motion Petty, second Tucker. The motion carried by a unanimous vote. (a)RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Adjourned Regular meeting held on March 7, 2014; 2) Minutes of the Adjourned Regular meeting held on March 8, 2014; 3) Minutes of the Regular meeting held on March 11, 2014; and 4) Minutes of the Regular meeting held on March 25, 2014. Action: To approve as presented the minutes of the City Council’s Adjourned Regular Meeting of March 7, 2014; Adjourned Regular meeting of March 8, 2014; Regular meeting of March 11, 2014; and Regular Meeting of March 25, 2014. (b)RECOMMENDATION TO RATIFY CHECK REGISTER AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1)July 14, 2014 (Check no. 74496) 2)July 17, 2014 (Check nos. 623, 74497 through 74576, and 7172014) 3)July 28, 2014 (Check nos. 74577 through 74653, 291110396 and 322310077) 4)July 31, 2014 (Check nos. 74654 through 74704, 340617, 681736, 682821, 682877, 683331, 683367 and 1475320295) 5)August 7, 2014 (Check nos. 74705 through 74774, and 8052014); and 6)August 14, 2014 (Check nos. 74775 through 74832, and 14842016, and CANCELLATION of check no. 74093) Action: To ratify the check registers as presented, and approve the check cancellation recommended by the City Treasurer. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. City Council Minutes 08-26-14 Page 14052 Action: To receive and file tentative future agenda items. (d)RECOMMENDATION TO RECEIVE AND FILE THE JUNE 2014 AND JULY 2014 FINANCIAL REPORTS: JUNE 2014: 1) Revenue and Expenditure Report; 2) Cash Balances Report; and 3) City Treasurer’s Report. JULY 2014: 1) Revenue and Expenditure Report; 2) Cash Balances Report; and 3) City Treasurer’s Report Action: To receive and file the June 2014 and July 2014 Revenue and Expenditure Reports, Cash Balances Reports, and City Treasurer’s Reports. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF AUGUST 19, 2014. This item was removed from the consent calendar by Mayor pro tem Tucker for separate discussion later in the meeting. Community Development Director Robertson and City Attorney Jenkins responded to Council questions. Action: To assume jurisdiction, for Council review and reconsideration, of the following items from the August 19, 2014 Planning Commission meeting: Item 7: Amendment to General Plan Land Use Map from Commercial Corridor to Medium Density Residential, Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map for a seven-unit condominium at 1818, 1830 & 1834 Pacific Coast Highway. Proposed by Tucker, supported by Mayor DiVirgilio; Item 12: Determination that elevation points at the top of the retaining wall reflect the natural grade for building height calculation purposes for a proposed single family residence at 2240 Hermosa Avenue. Proposed by Tucker, supported by Barragan; and Item 13: Determination that the site is a convex sloping lot and interpolates points on the top of the slope rather than property corner elevations for measuring building heights for a proposed single family residence at 337 Longfellow Avenue. Proposed by Tucker, supported by Barragan. Final Action: By consensus, the Council received and filed the action minutes of the Planning Commission meeting of August 19, 2014 (noting the action taken above). City Council Minutes 08-26-14 Page 14053 (f)RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY’S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Assistant to the City Manager Diane Strickfaden dated August 12, 2014. CLAIMANT:STAFFORD, DAMIEN DATE OF LOSS:07-29-14 DATE FILED:08-05-14 ALLEGATION:PROPERTY DAMAGE Action: To deny the above-noted claim and refer it to the City’s Liability Claims Administrator, as recommended by staff. (g)RECOMMENDATION TO AWARD PROFESSIONAL SERVICES AGREEMENT TO ADMINSURE, INC. FOR THIRD-PARTY WORKERS’ COMPENSATION CLAIMS ADMINISTRATION SERVICES, AND AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE PROFESSIONAL SERVICES AGREEMENT SUBJECT TO APPROVAL BY THE CITY ATTORNEY. Memorandum from Assistant to the City Manager Diane Strickfaden dated August 20, 2014. Action: To approve the staff recommendation to: 1) Award Professional Services Agreement to Adminsure, Inc. for third-party workers’ compensation claims administration services; and 2) Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement subject to approval by the City Attorney. (h)RECOMMENDATION TO ACCEPT THE BID FOR TOWING AND STORAGE SERVICES, AWARD THE BID TO FRANK SCOTTO TOWING, AND AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH FRANK SCOTTO TOWING FOR THESE SERVICES. Memorandum from Police Chief Sharon Papa dated August 20, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting, but was subsequently continued to the September 9, 2014 meeting. (i)RECOMMENDATION TO AUTHORIZE THE PURCHASE OF THE FOLLOWING VEHICLES FOR THE POLICE DEPARTMENT AND TO AUTHORIZE THE APPROPRIATION OF AN ADDITIONAL $21,685.57 FROM THE EQUIPMENT REPLACEMENT FUND. Memorandum from Police Chief Sharon Papa dated August 7, 2014. One (1) 2014 Ford Police Interceptor Utility (painted black and white) to replace existing 2008 Ford Crown Victoria Police Interceptor City Council Minutes 08-26-14 Page 14054 Three (3) 2015 Ford Fusion Hybrid administrative sedans to replace existing 2002, 2004 and 2007 Ford Crown Victoria administrative sedans Action: To approve the staff recommendation to: 1) Authorize the purchase of the four above-noted vehicles; and 2) Authorize the appropriation of an additional $21,685.57 from the Equipment Replacement Fund. (j)RECOMMENDATION TO: 1) AWARD THE CONSTRUCTION CONTRACT FOR CIP NO. 12-153 FIRE DEPARTMENT HYBRID BEACON PROJECT TO MACADEE ELECTRICAL CONSTRUCTION FROM THE CITY OF CHINO, CALIFORNIA IN THE AMOUNT OF $69,969.00; 2) REJECT STEINY AND COMPANY’S BID PURSUANT TO PUBLIC CONTRACT CODE 5105; 3) RE-APPROPRIATE $13,375.00 THAT WAS NOT CARRIED OVER FROM FY 13/14 CIP NO. 12-153 BALANCE TO THE FY 14/15 BUDGET; 4) AUTHORIZE THE TRANSFER OF $11,191.00 FROM ACCOUNT NUMBER CIP NO. 12-143 PCH-AVIATION BEAUTIFICATION PROJECT ACCOUNT 001-8143-4201 TO THE PROJECT CIP NO. 12- 153 FIRE STATION TRAFFIC SIGNAL PROJECT ACCOUNT NUMBER 001-8153-4201; 5) AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST SUBJECT TO APPROVAL BY THE CITY ATTORNEY; 6) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES AS NECESSARY WITHIN THE PROJECT BUDGET; AND 7) ADOPT THE ATTACHED RESOLUTION ENTITLED, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 12-153 FIRE DEPARTMENT HYBRID BEACON PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.” Memorandum from Consultant Eric Charlonne dated August 6, 2014. Supplemental information from Fire Chief David Lantzer dated August 25, 2014. Action: To approve the staff recommendation to: 1) Award the Construction Contract for CIP No. 12-153 Fire Department Hybrid Beacon Project to Macadee Electrical Construction from Chino, California in the amount of $69,969.00; 2) Reject Steiny and Company’s bid pursuant to Public Contract Code 5105; 3) Re-Appropriate $13,375.00 that was not carried over from FY 13/14 CIP No. 12-153 balance to the FY 13/14 Budget; 4) Authorize the transfer of $11,191.00 from Account Number CIP No. 12- 143 PCH-Aviation Beautification Project Account 001-8143-4201 to the Project CIP No. 12-153 Fire Station Traffic Signal Project Account Number 001-8153-4201; City Council Minutes 08-26-14 Page 14055 5) Authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; 6) Authorize the Director of Public Works to make changes as necessary within the Project budget; and 7) Adopt Resolution No. 14-6912, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 12-153 FIRE DEPARTMENT HYBRID BEACON PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.” (k)RECOMMENDATION TO: 1) AWARD THE CONSTRUCTION CONTRACT FOR CIP NO. 11-602 CLARK FIELD AND CIP NO. 13-649 COMMUNITY CENTER ELECTRICAL UPGRADES TO GOLDEN SUN FIRM & COMPANY, INC. IN THE AMOUNT OF $98,515.00; 2) AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST SUBJECT TO APPROVAL BY THE CITY ATTORNEY; 3) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES AS NECESSARY WITHIN THE PROJECT BUDGET; AND 4) ADOPT THE ATTACHED RESOLUTION ENTITLED, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 11-602 CLARK FIELD AND CIP NO. 13- 649 COMMUNITY CENTER ELECTRICAL UPGRADES PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.” Memorandum from Consultant Eric Charlonne dated August 18, 2014. Action: To approve the staff recommendation to: 1) Award the Construction Contract for CIP No. 11-602 Clark Field and CIP No. 13-649 Community Center Electrical Upgrades to Golden Sun Firm & Company, Inc. in the amount of $98,515.00; 2) Authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; 3) Authorize the Director of Public Works to make changes as necessary within the Project budget; and 4) Adopt Resolution No. 14-6913, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 11-602 CLARK FIELD AND CIP NO. 13-649 COMMUNITY CENTER ELECTRICAL UPGRADES PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.” (l)RECOMMENDATION TO: 1) AWARD THE ATTACHED JANITORIAL SERVICES CONTRACT TO UNITED MAINTENANCE SYSTEMS FOR THE PERIOD BEGINNING City Council Minutes 08-26-14 Page 14056 SEPTEMBER 1, 2014 AND ENDING JUNE 30, 2017 FOR A CONTRACT IN THE AMOUNT OF $258,808.00; 2) AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AND 3) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES TO THE CONTRACT WITHIN THE BUDGET AMOUNT. Memorandum from Assistant to the City Manager Diane Strickfaden dated August 11, 2014. Action: To approve the staff recommendation to: 1) Award the Janitorial Services Contract to United Maintenance Systems for the period beginning September 1, 2014 and ending June 30, 2017 for a contract in the amount of $258,808.00; 2) Authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney; and 3) Authorize the Director of Public Works to make changes to the contract within the budget amount. (m)RECOMMENDATION TO RECEIVE AND FILE PROJECT STATUS REPORT. Memorandum from Assistant to the City Manager/Interim Public Works Director Diane Strickfaden dated August 19, 2014. Action: To receive and file the Project Status Report giving the status of capital improvement projects that are either under design or construction as of July 31, 2014. (n)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72454 FOR A 2-UNIT CONDOMINIUM PROJECT AT 117 BARNEY COURT. Memorandum from Community Development Director Ken Robertson dated August 18, 2014. Action: To adopt Resolution No. 14-6914, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72454, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM LOCATED AT 117 BARNEY COURT IN THE CITY OF HERMOSA BEACH, CALIFORNIA.” At 7:43 p.m., the order of the agenda moved to public hearing item 5.a. 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(e) and (h) were heard at this time but are shown in order for clarity. City Council Minutes 08-26-14 Page 14057 5.PUBLIC HEARINGS (a)REVIEW AND POSSIBLE DIRECTION REGARDING REGULATION, POLICY AND ENFORCEMENT OF ON-SALE ALCOHOL BEVERAGE ESTABLISHMENTS (GENERALLY, FOOD TO ALCOHOL SALES RATIOS, LIVE ENTERTAINMENT, LATE NIGHT ESTABLISHMENTS, CONDITIONAL USE PERMIT REVIEW PROCESS); OUTDOOR DINING ENCROACHMENTS ON PIER PLAZA; RETAIL DISPLAY ENCROACHMENTS ON PIER PLAZA; AND CODE ENFORCEMENT. Memorandum from Community Development Director Ken Robertson dated August 20, 2014. The following supplemental information was received: memoranda from Director Robertson dated August 25 and August 26, 2014; summary from Councilmember Barragan received August 25, 2014; letter from Dennis Jarvis received August 25, 2014; letter from Sandy Saemann received August 26, 2014, along with additional information submitted at the meeting; and letter and attachments from David Lowe, that was submitted August 26, 2014 at the study session. Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. At the request of Mayor DiVirgilio, Community Development Director Robertson summarized discussion from the Study Session. Councilmember Fangary disclosed ex parte communications. The public hearing opened at 8:03 p.m. Coming forward to address the Council on this item were: Dennis Jarvis Jeff Duclos Bob Atkins George Barks Ron Newman Sandy Saemann David Lowe, President of the Restaurant and Tavern Association Andrea Jacobsson The public hearing closed at 8:35 p.m. Each item was discussed individually and the outcomes are shown below. *Item 1— Late-Night Alcohol Beverage Establishments: Petty, Tucker and DiVirgilio supported (no actual motion) keeping, as is, the cap limiting the number of late-night full alcohol beverage establishments (Municipal Code Section 17.40.080.B.), and continuing to assess effects. City Council Minutes 08-26-14 Page 14058 *Item 2— Food to Alcohol Sales Ratios for Restaurants with On-Sale Alcohol: Police Chief Papa, City Attorney Jenkins, and Building/Code Enforcement Official Bob Rollins responded to Council questions. Proposed Action: To direct staff to modify the Municipal Code to reflect the current practice of enforcing the “50-50 Rule” only on problem businesses and refine the definition of a restaurant to include how late the kitchen should stay open as it relates to a restaurant’s closing time and present to the Planning Commission for review and recommendation. Motion Petty, second DiVirgilio. The motion was subsequently withdrawn. Proposed Action: To direct the Planning Commission to review the current definition of a restaurant in the Municipal Code and provide the Council with recommendations to make the definition more relevant/in-line with current dining trends. Motion Petty. The motion was subsequently withdrawn. Proposed Action: To modify the Municipal Code to reflect the City’s current posture of enforcing the “50-50 Rule” only when other problems exist with a business, and to direct the Planning Commission to refine the definition of a restaurant in accordance with current dining trends and recommend how late a kitchen should stay open as it relates to a restaurant’s closing time. Motion Petty, second Tucker. This motion was replaced by the following substitute motion. Substitute Action: To direct the Planning Commission to expand the Municipal Code definition of a restaurant to include other provisions including later kitchen hours, but to not remove the “50-50 Rule” from the definition. Motion Barragan, second Fangary. The motion carried 3-2, noting the dissenting votes of Petty and DiVirgilio. (Motion was reconsidered below.) Action: To reconsider (and thereby retract) the previous motion. Motion Tucker, second Petty. The motion carried 3-2, noting the dissenting votes of Fangary and Barragan. Proposed Action: To direct the Planning Commission to refine the definition of a restaurant to include how late the kitchen must stay open and keep the “50-50 Rule” in effect only for restaurants with conditional use permit (CUP) or other violations, with direction to staff to create a threshold over which the “50-50 Rule” would be enforced at a particular problem restaurant. Motion Tucker, second Petty. (The motion was subsequently amended.) Proposed Amendment: To amend the (proposed) motion by adding direction to staff to enforce all of the CUP conditions for all establishments. Motion Tucker. The motion died for lack of support. City Council Minutes 08-26-14 Page 14059 Amendment: To amend the (proposed) motion on the floor by adding the requirement that staff enforce all provisions of each existing CUP. Motion Barragan, second Tucker. The motion carried 3-2, noting the dissenting votes of Petty and DiVirgilio. Final Action (restated main motion as amended): To direct the Planning Commission to refine the definition of a restaurant in accordance with current dining trends, including how late a kitchen should stay open as it relates to a restaurant’s closing time, and modify the Municipal Code to reflect the City’s current posture of enforcing the “50-50 Rule” only for problem businesses in violation of CUP provisions or other issues, thereby using the “50-50 Rule” as an enforcement tool, with direction to staff to enforce existing CUP provisions pursuant to each establishment’s requirements. Motion Petty, second Tucker. The motion carried by a unanimous vote. At 10:19 p.m., the meeting recessed. At 10:34 p.m., the meeting reconvened. Due to the lateness of the hour, it was the Council consensus to continue to the next meeting: (1) Consent Calendar item 2(h), which had been removed for separate discussion; and (2) Municipal Matter item 6(a). At 10:39 p.m., the order of the agenda moved to item 6(a) to accept public comment. *Item 3—Conditional Use Permit Review Process for On-Sale Establishments Discussion included: The possibility of adding to CUP Reviews any citations for underage drinking; Elevation of importance of each CUP provision when there are violations; and Discontinuation of City-initiated 50-50 Audits, with the exception of the ongoing audit of The Establishment. *Item 4—Outdoor Dining Encroachments on Pier Plaza Economic Development Officer Shelli Margolin-Mayer and Police Chief Papa responded to Council questions. Discussion included: Queueing regulations; Canopy/awning regulations; Insurance requirements and cost to the City; The need for staff to be sensitive to queueing at certain restaurants; The possibility of a size limitation for hostess stands; The possibility of uniform (in style and size) hostess stands for restaurants on Pier Plaza; City Council Minutes 08-26-14 Page 14060 Wind/sunscreen regulations; Discretion as far as enforcement; and The purpose and usefulness of bollards; *Item 5—Retail Display Encroachments on Pier Plaza Councilmembers Barragan and Fangary, and Mayor pro tem Tucker disclosed ex parte communications. City Attorney Jenkins responded to Council questions. Discussion included: The need for more comprehensive study in this area; Consideration of standardized outdoor retail displays for consistency; A 10 foot encroachment vs. 13 foot; The possibility of not charging rent for at least the first year (while still requiring insurance payment); and Consideration of a grace period for certain fees. *Item 6—Code Enforcement Discussion included: Complaints from business owners about receiving citations for minor violations; Issuance of warnings instead of citations in some situations; and Consideration of dividers on benches to prevent people from sleeping on them. 6.MUNICIPAL MATTERS (a)AWARD THE DOWNTOWN PUBLIC SAFETY CAMERA BID TO SIERRA GROUP; AUTHORIZE THE CITY MANAGER TO SIGN AGREEMENT WITH SIERRA GROUP TO INSTALL THE CAMERA SYSTEM; AND APPROPRIATE ADDITIONAL FUNDS TO COMPLETE THE CAMERA PROJECT. Memorandum from Police Chief Sharon Papa dated July 31, 2014. Supplemental email from Warren Barr dated August 21, 2014. Coming forward to address the Council on this item were: Warren Barr Bob Atkins Harold Cohn Sandy Saeman By consensus, this item was continued to the September 9, 2014 meeting. At 10:45 p.m., the order of the agenda returned to item 5(a), issue #3. City Council Minutes 08-26-14 Page 14061 (b)CONSIDERATION OF ADOPTION OF RESOLUTION DECLARING A DROUGHT EMERGENCY CONDITION AND IMPLEMENTING SPECIFIED LEVEL 3 CONSERVATION MEASURES, TOGETHER WITH SPECIFIED LEVEL 2 MEASURES, PURSUANT TO HERMOSA BEACH MUNICIPAL CODE CHAPTER 8.56.Memorandum from Community Development Director Ken Robertson dated August 22, 2014. Supplemental memorandum from Assistant to the City Manager/Interim Public Works Director Diane Strickfaden dated August 26, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. No one came forward to address the Council on this item. Action: To adopt Resolution No. 14-6915, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING A DROUGHT EMERGENCY CONDITION AND IMPLEMENTING SPECIFIED LEVEL 3 CONSERVATION MEASURES, TOGETHER WITH SPECIFIED LEVEL 2 PROISIONS, PURSUANT TO HERMOSA BEACH MUNICIPAL CODE CHAPTER 8.56.” Motion Petty, second Barragan. The motion carried by a unanimous vote. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)STATUS REPORT ON STRATEGIC PLAN REVISED ACTION AGENDA. Memorandum from Management Analyst Nico De Anda-Scaia dated August 19, 2014. City Manager Bakaly presented the staff report and responded to Council questions. Action: To receive and file the Revised Action Agenda submitted by staff. Motion Barragan, second Tucker. The motion carried by a unanimous vote. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)VACANCIES – BOARDS AND COMMISSIONS: UPCOMING EXPIRATION OF TERMS ON THE PUBLIC WORKS COMMISSION. Memorandum from City Clerk Elaine Doerfling dated August 13, 2014. Action: To direct the City Clerk to immediately advertise and request applications from interested parties for two Public Works Commission terms that will expire October 31, 2014. Motion Tucker, second Petty. The motion carried by a unanimous vote. City Council Minutes 08-26-14 Page 14062 9.OTHER MATTERS - CITY COUNCIL – None ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned, in memory of Theresia Hafner, on Wednesday, August 27, 2014, at the hour of 12:44 a.m. to the Adjourned Regular meeting of Monday, September 8, 2014 to be held at 7 p.m. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 09-08-14 Page 14063 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Monday, September 8, 2014, at the hour of 7:09 p.m. PLEDGE OF ALLEGIANCE – Mayor DiVirgilio ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None PROCLAMATIONS/PRESENTATIONS RECOGNIZING SURF L.A. FOR THEIR VOLUNTEER WORK WITH CHILDREN Mayor DiVirgilio presented Certificates of Recognition to Patrick Murphy of Learn to Surf L.A., an organization which teaches surfing to blind children from the Los Angeles/Orange County Braille Institutes, and to Hermosa Beach resident Bob Amendola for his work with Learn to Surf L.A. Mr. Murphy read a letter written in Braille from one of the surf students who expressed his appreciation for the program. Mr. Amendola said the youngsters inspired him and he loved working with them. HERMOSA ARTS FOUNDATION DONATES $25,000 WORTH OF LIGHT/SOUND EQUIPMENT TO HERMOSA PLAYHOUSE Mayor DiVirgilio presented to Rick Koenig, Hermosa Arts Foundation President, a Certificate of Recognition acknowledging the $25,000 worth of items donated to the Hermosa Playhouse, including a 60” TV, state of the art light and sound boards and a generator for backup. City Attorney Jenkins responded to Council questions regarding tonight’s agenda. Action: To table the item on tonight’s agenda regarding a preliminary discussion on the option of including an additional ballot measure to raise taxes should the oil ballot measure fail. Motion Barragan, second Tucker. The motion carried, noting the dissenting votes of Petty and DiVirgilio. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Dency Nelson George Hardesty City Council Minutes 09-08-14 Page 14064 Jim Sullivan Sheryl Main Brad Pautscm Ray Dussault Scott Hebl George Schmeltzer MUNICIPAL MATTER (a)STATUS REPORT ON E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT; PRESENTATION ON REVISED HEALTH IMPACT ASSESSMENT; POSSIBLE DIRECTION TO SUBCOMMITTEE REGARDING NEGOTIATION OF THE DEVELOPMENT AGREEMENT; AMEND THE CONTRACT WITH STOEL RIVES BY AUTHORIZING AN ADDITIONAL $50,000 FOR CONSULTATION SERVICES; PROVIDE DIRECTION ON THE OIL BALLOT MEASURE LANGUAGE AND PRELIMINARY DISCUSSION REGARDING THE OPTION OF AN ADDITIONAL BALLOT MEASURE TO RAISE TAXES SHOULD THE OIL BALLOT MEASURE FAIL; PROVIDE DIRECTION TO STAFF REGARDING UPCOMING MEETINGS WITH OUTSIDE AGENCIES AND E&B; AND/OR PROVIDE DIRECTION ON OTHER MATTERS CONCERNING THE PROJECT. Memorandum from Community Development Director Ken Robertson dated September 3, 2014. Community Development Director Robertson presented the staff report and responded to Council questions, noting there would be another meeting like this on September 30 and a public hearing on October 14. Dr. Mary McDaniel, as principal author of the Health Impact Assessment (HIA), along with Dr. Chris Ollson and Kathleen Souweine, provided a slide presentation regarding the re-issued draft HIA and responded to Council questions. City Manager Bakaly, City Attorney Jenkins, and Mike Mills, Stoel Rives, LLP oil and gas attorney, responded to Council questions. Proposed Action: To make the draft Cost Benefit Analysis, a work in progress, available to any Councilmember who wishes to view it privately. Motion Barragan, second Fangary. The motion failed, noting the dissenting votes of Petty, Tucker and Mayor DiVirgilio. Proposed Action: To appropriate an additional $50,000 to Mike Mills, Stoel Rives, LLP oil and gas attorney. Motion Fangary, second Tucker. The motion, as amended, is shown below. Action: To appropriate an additional $75,000, with a total cap of $200,000, to Mike Mills, Stoel Rives, LLP oil and gas attorney. Motion Tucker, second Fangary. The motion carried unanimously. City Council Minutes 09-08-14 Page 14065 Regarding the Cost Benefits Analysis, Council directed the City Manager, by consensus, to obtain a decision from the State Lands Commission regarding the timing of its feedback and to reschedule the Council’s next discussion to a later date if information is not received from the State Lands Commission by the end of the current week. A discussion of the Development Agreement included the following Council direction regarding E&B’s proposed public benefits listed in the staff report: Remove proposed public benefits (a) – the City’s expenditure of oil revenues, and (b) – supplemental school funding; Continue the work in progress on (c) – remedial action/soil cleanup at City Yard; Continue the work in progress on (d) – temporary/permanent relocation of City Yard, with actual relocation cost to be determined; Continue the work in progress on (e) – timing of revenue; Continue the work in progress on (f) – matching funds to achieve City goals; and Obtain specificity on the meaning of (g) – benefits to nearby property owners, noting staff would propose the framework. The meeting recessed at 9:54 p.m. The meeting reconvened at 10:06 p.m. Proposed Action: To direct staff to not attend the Coastal Commission meeting with E&B. Motion Barragan, second Tucker. The motion failed with the dissenting votes of Petty, Fangary and Mayor DiVirgilio. ADJOURNMENT – The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned on Monday September 8, 2014, at the hour of 11:13 p.m. to an Adjourned Regular Meeting on Tuesday, September 9, 2014, at 5 p.m. for the purpose of conducting a Closed Session, followed by a Study Session/Events Policy Discussion at 6 p.m., and the Regular City Council meeting at 7 p.m. _______________________________ City Clerk City Council Minutes 09-09-14 Page 14066 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 9, 2014, at the hour of 5:00 p.m. ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. No one came forward to address the Council at this time. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: APPROVAL OF MINUTES: Closed Session meeting held on May 27, 2014. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. 1. Existing Litigation: Government Code Section 54956.9(d)(1) a)Name of Case:Chas Curtis v. City of Hermosa Beach, et al Los Angeles County Superior Court, Case Number: BC525796 b) Name of Case:Sameh Saad v. City of Hermosa Beach United States District Court, Case Number: CV14-3734 2. Existing Litigation: Government Code Section 54956.9(d)(1) a) Name of Case:James Loutzenhiser v. City of Hermosa Beach WCAB Numbers:ADJ8741409; ADJ8741729 b) Name of Case:Anthony Parente v. City of Hermosa Beach WCAB Numbers:ADJ6711690; ADJ6711650; ADJ7464880 c) Name of Case:Henry Tubbs v. City of Hermosa Beach WCAB Number:ADJ7921346 ADJOURN TO CLOSED SESSION – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, September 9, 2014, at the hour of 5:01 p.m., to a closed session. City Council Minutes 09-09-14 Page 14067 RECONVENE TO OPEN SESSION – At the hour of 5:59 p.m., the Closed Session adjourned back to Open Session. ADJOURNMENT – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, September 9, 2014, at the hour of 6:00 p.m. to the Regular Meeting of the same date, starting with a study session scheduled to begin at 6:00 p.m. _______________________________ City Clerk City Council Minutes 09-09-14 Page 14068 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 9, 2014, at the hour of 6:05 p.m. PLEDGE OF ALLEGIANCE – Mayor DiVirgilio ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None STUDY SESSION It was the consensus of the Council to bring back any items not discussed this evening. Assistant to the City Manager Diane Strickfaden presented the staff report. SPECIAL EVENTS POLICY DISCUSSION: 1.TYPES OF EVENTS How does the Council recommend processing event applications that promote alcohol or other adult activities? Council discussion ensued. No action was taken. The remaining topics (listed below) were not discussed this evening. Does the Council wish to approve/allow only special events that qualify as “family friendly”? 2.QUANTITY OF EVENTS Does the Council wish to limit the number of total special events that can be scheduled in a year? 3.SIZE OF EVENTS Does the Council wish to place a limit on the number of events based on size/category? 4.LEVEL OF OVERSIGHT Does the Council desire to approve each event individually or delegate these duties to staff and the Parks and Recreation Commission? 5.RELATIONSHIP TO GENERAL PLAN/LCP PROCESS Does Council intend the direction provided today to serve as its definitive policy or more of an interim policy which may or should be revisited/ confirmed revisited/confirmed as part of the future General Plan/Local Coastal Plan (LCP) update process? City Council Minutes 09-09-14 Page 14069 PUBLIC COMMENT: Coming forward to address the Council at this time were: Ray Dussault Dorothy Forba No name given At 6:50 p.m. the meeting recessed. At 7:07 p.m. the meeting reconvened. PLEDGE OF ALLEGIANCE – Mayor DiVirgilio ROLL CALL: Present:Barragan, Fangary, Petty, Tucker, Mayor DiVirgilio Absent:None CLOSED SESSION REPORT – City Attorney Jenkins reported no public comments were received before the closed session, no items were added to the agenda, and no reportable actions were taken. APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Memorandum from City Clerk Elaine Doerfling dated September 2, 2014. A.Designate Mayor for a term ending Tuesday, June 23, 2015. Action: To appoint Mayor Pro Tempore Tucker to be Mayor for a term ending June 23, 2014. Motion Barragan, second DiVirgilio. The motion carried by a unanimous vote. B.Designate Mayor Pro Tempore for a term ending Tuesday, June 23, 2015. Action: To appoint Councilmember Barragan to be Mayor Pro Tempore for a term ending Tuesday, June 23, 2015. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. C.Intergovernmental agencies requiring appointment of Mayor as delegate. Action: To appoint Mayor Tucker as delegate to both the Los Angeles County City Selection Committee and the South Bay Cities Sanitation District Board of Directors, with Mayor pro tem Barragan as alternate to the latter, and to continue the remaining appointments to the next meeting. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. OUTGOING COMMENTS BY MAYOR DIVIRGILIO – Outgoing Mayor DiVirgilio said it had been an honor to serve as mayor, thanked his fellow Councilmembers, staff and his City Council Minutes 09-09-14 Page 14070 family. He cited several accomplishments the Council had made during his tenure, and said he was pleased to pass the gavel on to incoming Mayor Tucker. PRESENTATION OF PLAQUE TO OUTGOING MAYOR DIVIRGILIO BY MAYOR TUCKER – Mayor Tucker thanked outgoing Mayor DiVirgilio for his excellent leadership and said he was proud to serve with him. He then presented a plaque of appreciation to outgoing Mayor DiVirgilio. INCOMING COMMENTS BY MAYOR TUCKER – Mayor Tucker thanked his wife for her support and the Council for the privilege of serving as mayor. He then cited several issues to be tackled during his tenure, and encouraged continued civic engagement and participation. COMMENTS FROM COUNCILMEMBERS – Councilmember Fangary said outgoing Mayor DiVirgilio had been very helpful and a good sounding board and thanked him for his assistance. Councilmember Petty said outgoing Mayor DiVirgilio was a good listener who truly cared. She then said she looks forward to Mayor Tucker’s term as he brings wisdom and experience. Councilmember Barragan thanked outgoing Mayor DiVirgilio for his leadership and for reaching out to her after she got elected, adding that she looked forward to Mayor Tucker’s term. In response to a Council question, City Manager Bakaly said on September 11 the State Lands Commission would meet to decide whether or not to provide an opinion on the proposed oil project Cost Benefit Analysis. ANNOUNCEMENTS – Councilmember Fangary spoke of his attendance at last week’s League of California Cities (LCC) annual conference. Councilmembers Petty, Barragan and Tucker said they also attended the LCC event. Councilmember Tucker announced that a branch of Torrance Memorial Hospital will be opening soon at 705 Pier Avenue in Hermosa. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Don Gould, Acting Hermosa Beach Library Manager Regina Ochoa, Children’s Librarian Ray Dussault Brian Fife Sal Longo Eric Foster City Council Minutes 09-09-14 Page 14071 Barbara Ellman David Lowe Mikey Jerome Dorothy Forba John Bowler Tony Perez Mike Judd Jack Levy Name indistinct George Barks Dr. Collins, former Loreto mayor/councilmember Nathan Turkel Mary McDonnell JD Wilcox Mark Sonners 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (j) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(e) and (h) Fangary. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. (a)RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Adjourned Regular meeting held on April 2, 2014; and 2) Minutes of the Regular meeting held on April 8, 2014. Action: To approve as presented the minutes of the City Council’s Adjourned Regular meeting of April 2, 2014 and Regular meeting of April 8, 2014. (b)RECOMMENDATION TO RATIFY CHECK REGISTER, AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) August 19, 2014 (Check no. 74833) 2) August 21, 2014 (Check nos. 74834 through 74908, 1483450, 8202014 and 14821591) 3) August 28, 2014 (Check nos. 74909 through 74998, 402359, 402517, 584936, 584964, 997715, 148274512, 148361585 and 1485807144; and cancellation of check nos. 74878 and 74951) Action: To ratify the check registers and approve the cancellation of certain checks, as recommended by the City Treasurer. City Council Minutes 09-09-14 Page 14072 (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items. (d)RECOMMENDATION TO APPROVE A THREE-YEAR CONTRACT FOR LEGAL PUBLICATIONS WITH THE EASY READER NEWSPAPER. Memorandum from City Clerk Elaine Doerfling dated September 3, 2014. Action: To approve a three-year contract for legal publications with the Easy Reader newspaper, as recommended by the City Clerk. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF JULY 16, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. Action: To receive and file the action minutes of the Public Works Commission meeting of July 16, 2014. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. (f)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF AUGUST 5, 2014. Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of August 5, 2014. (g)RECOMMENDATION TO APPROVE THE REQUEST FOR A DISABLED PARKING SPACE AT 218 28TH STREET. Memorandum from Interim Public Works Director Diane Strickfaden dated August 6, 2014. Supplemental memorandum from Interim Director Strickfaden dated September 9, 2014. Action: To approve the request for a disabled parking space at 218 28th Street, as recommended by staff. (h)RECOMMENDATION TO ACCEPT THE BID FOR TOWING AND STORAGE SERVICES, AWARD THE BID TO FRANK SCOTTO TOWING, AND AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH FRANK SCOTTO TOWING FOR THESE SERVICES. (Continued from meeting of August 26, 2014)Memorandum from Police Chief Sharon Papa dated August 20, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. City Council Minutes 09-09-14 Page 14073 Chief Papa responded to Council questions. Action: To approve the staff recommendation to: 1) Accept the bid for towing and storage services; 2) Award the bid to Frank Scotto Towing; and 3) Authorize the Mayor to enter into a contract with Frank Scotto Towing for these services. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. (i)CONSIDERATION OF ADOPTION OF RESOLUTION TO PARTICIPATE IN THE STUDY OF FEASIBILITY OF COMMUNITY CHOICE AGGREGATION FOR THE CITY OF HERMOSA BEACH. Memorandum from Community Development Director Ken Robertson dated September 3, 2014. Action: To adopt Resolution No. 14-6916, entitled “A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO PARTICIPATE IN THE STUDY OF FEASIBILITY OF COMMUNITY CHOICE AGGREGATION FOR THE CITY OF HERMOSA BEACH.” (j)RECOMMENDATION TO RECEIVE AND FILE THE REPORT OF CUSTOMER SERVICE SURVEYS/COMPLAINTS. Memorandum from City Clerk Elaine Doerfling dated September 2, 2014. Action: To receive and file the report of customer service surveys/complaints. 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(e) and (h) were heard at this time but are shown in order for clarity. 5.PUBLIC HEARINGS – None 6.MUNICIPAL MATTERS (a)AWARD THE DOWNTOWN PUBLIC SAFETY CAMERA BID TO SIERRA GROUP; AUTHORIZE THE CITY MANAGER TO SIGN AGREEMENT WITH SIERRA GROUP TO INSTALL THE CAMERA SYSTEM; AND APPROPRIATE ADDITIONAL FUNDS TO COMPLETE THE CAMERA PROJECT. (Continued from meeting of August 26, 2014)Memorandum from Police Chief Sharon Papa dated July 31, 2014. Supplemental press release sent out by the Hermosa Beach Police Department dated September 7, 2014. Supplemental email from Peggy Barr dated August 29, 2014. City Council Minutes 09-09-14 Page 14074 Police Chief Papa presented the staff report and responded to Council questions. City Manager Bakaly, City Attorney Jenkins and Lieutenant Tom Thompson also responded to Council questions. Coming forward to address the Council on this item were: JD Wilcox John Bowler David Lowe Tracy Hopkins, Emergency Preparedness Advisory Commission Ken Hartley Proposed Action: To approve the staff recommendation to: 1) Award the Downtown Public Safety Camera bid to Sierra Group; 2) Authorize the City Manager to sign an agreement with Sierra Group to install a security camera system downtown; and to incorporate into the camera system an additional camera in Pier Plaza as discussed tonight. Motion Fangary, second Mayor Tucker. Substitute Proposed Action: To continue the matter for 30 days and direct staff to return with the feasibility of a fiber optics option and an option to limit cameras to the Lot B parking structure, bathroom areas and Pier Plaza; and to keep existing bids open. Motion Barragan. The motion died for lack of a second. The main proposed motion (above) failed, due to the dissenting votes of Barragan, DiVirgilio and Petty. Proposed Action: To continue this item and direct that it be brought back at the discretion of the City Manager (but no later than 60 days) with answers to Council concerns about policy and technology; and to keep existing bids open. Motion Barragan, second Fangary. The motion failed, due to the dissenting votes of DiVirgilio, Petty and Mayor Tucker. Proposed Action: To approve cameras only on Pier Plaza and direct Chief Papa to return with answers to questions about a fiber optics option. Motion Barragan. The motion died for lack of a second. Proposed Action: To give tentative approval of the staff recommendations (with the exception of cameras on Hermosa Avenue and Pier Plaza), incorporating Council feedback on fiber optics and policy. Motion DiVirgilio, second Petty. The motion was replaced by the following substitute motion and then subsequently withdrawn. Proposed Substitute Action: To award the bid as recommended by staff, but with the deletion of cameras on Hermosa Avenue. City Council Minutes 09-09-14 Page 14075 Motion Fangary, second Barragan. The second was subsequently withdrawn and replaced by Tucker, but the motion failed due to the dissenting votes of Barragan, DiVirgilio and Petty. Action: To continue the matter and direct staff to return with information on fiber optics technology and the policy issues addressed tonight, at a future meeting within 60 days. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. The meeting recessed at 10:22 p.m. The meeting reconvened at 10:37 p.m. (b)CITY PROSECUTOR SERVICES. Memorandum from Police Chief Sharon Papa dated August 28, 2014. Supplemental memorandum from City Manager Bakaly dated September 8, 2014 (revised September 9, 2014). City Attorney Jenkins recused himself and left the dais and the room at 10:38 p.m., since he had submitted a proposal. City Manager Bakaly presented the staff report and responded to Council questions. Michael Webb, City Prosecutor Services candidate, was invited forward to respond to Council questions. Coming forward to address the Council on this item were: Dorothy Forba, ProjectTouch Executive Director Ken Hartley (on behalf of George Barks, who was no longer present) Action: To approve the staff recommendation to: 1) Appoint the Redondo Beach City Attorney, Michael W. Webb, to provide City Prosecutor services; and 2) Authorize the City Manager to sign an agreement with Redondo Beach for Michael W. Webb to provide City Prosecutor services to the City of Hermosa Beach. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. City Attorney Jenkins returned to the dais at 10:59 p.m. (c)ACCEPTANCE OF DONATION OF $110,000 FROM THE HERMOSA BEACH CHAMBER OF COMMERCE FOR REFURBISHMENT OF THE CHALLENGER SHUTTLE/GREG JARVIS MEMORIAL, PCH/AVIATION IMPROVEMENT PROJECT, AND REPLACEMENT OF THE PCH/PIER MARQUEE WITH AN ELECTRONIC SIGN; ACKNOWLEDGEMENT OF $54,000 TOWARD THE ECONOMIC DEVELOPMENT POSITION OVER TWO BUDGET City Council Minutes 09-09-14 Page 14076 YEARS. Memorandum from Economic Development Officer Shelli Margolin- Mayer and Finance Director Viki Copeland dated September 4, 2014. Economic Development Officer Margolin-Mayer presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item were: Ken Hartley, Hermosa Chamber of Commerce Chairman David Lowe, Chamber member Dorothy Forba Action: To approve the staff recommendation to: 1) Contingent upon final project approval by City Council in the future, accept a total of $100,000 toward: PCH/Aviation Improvement Project ($50,000) Replacing the marquee on Pacific Coast Highway and Pier Avenue with a new electronic sign ($50,000) 2) Acknowledge the 2014/15 donation toward the Economic Development position: $24,000 2014-15 Budget $30,000 2015-16 Budget Motion Petty, second DiVirgilio. The motion carried by a unanimous vote. (d)POLICY DISCUSSION/DIRECTION/POSSIBLE ACCEPTANCE OF DOWNTOWN CORE REVITALIZATION STRATEGY AND GUIDELINES; REFERRAL TO STAFF/COMMISSIONS FOR INPUT ON PLAN COMPONENTS; AND DETERMINE THE ACTIVITY IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Memorandum from Community Development Director Ken Robertson dated September 2, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly, City Attorney Jenkins and Economic Development Officer Margolin-Mayer also responded to Council questions. Coming forward to address the Council on this item was: Sheryl Main Action: To approve the staff recommendation to: 1) Accept the Downtown Core Revitalization Strategy, including suggested changes to the text, and proposed Guidelines; 2) Refer the component programs to Staff and Commissions for input; 3) Determine the activity is Categorically Exempt from the California Environmental Quality Act per CEQA Guidelines Section 15262; and City Council Minutes 09-09-14 Page 14077 4) Address the policy issues noted in the staff report, with consensus on issues 1, 2, 3, and 6, and with issues 4 and 5 continued for additional information and discussion. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (e)CONSIDERATION OF REQUEST BY OTO DEVELOPMENT TO INCLUDE CITY PROPERTY (PARKING LOT A, 11TH STREET/HERMOSA AVE) IN A DEVELOPMENT APPLICATION FOR A HOTEL PROJECT AT 11TH STREET/11TH COURT/BEACH DRIVE, AND DIRECTION TO WORK WITH DEVELOPER ON OTHER POTENTIAL USES/FACILITIES CONSISTENT WITH THE DOWNTOWN CORE REVITALIZATION STRATEGY. Memorandum from Community Development Director Ken Robertson dated September 3, 2014. Supplemental email from Howard Longacre dated September 9, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. Councilmember Fangary and Mayor pro tem Barragan disclosed ex parte communications. Coming forward to address the Council on this item was: Bob Healy Representatives from OTO Development (Todd Turner, Shaun Gilbert and Mike Gallen)were invited forward to address the Council and respond to Council questions. Action: To approve the staff recommendation to: 1) Grant consent to OTO Development to include a portion of Parking Lot A in a development application for a hotel project; 2) Direct the City Manager to consult with the developer regarding feasible scenarios and funding sources to accommodate hotel parking and other potential mixed uses and facilities in Parking Lot A so that the development will constitute a high quality catalyst project consistent with the Downtown Core Revitalization Strategy; and 3) Direct staff to return to Council with conceptual development scenarios for mixed uses on Lot A prior to filing of a development application by the developer. Motion Petty, second Mayor Tucker. The motion carried 4-1, noting the dissenting vote of Barragan. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)SOUTHERN CALIFORNIA EDISON ON-BILL FINANCING ENERGY EFFICIENCY PROJECT UPDATE. Memorandum from Interim Public Works Director Diane Strickfaden dated September 2, 2014. City Council Minutes 09-09-14 Page 14078 Action: To receive and file the report. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL – None 9.OTHER MATTERS - CITY COUNCIL Mayor pro tem Barragan requested to agendize a discussion on sending out a Request for Proposals for City Attorney services approximately every five years. Mayor pro tem Barragan spoke to her request. Action: To direct staff to return with a preliminary report on agendizing a discussion about sending out a Request for Proposals for City Attorney services approximately every five years. Motion Barragan, supported by Fangary. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, September 10, 2014, at the hour of 1:28 a.m. to an Adjourned Regular Meeting on September 23, 2014 at 5 p.m. for a Sewer and Storm Water Fee and Funding Study Session, to be followed by the Regular City Council Meeting at 7 p.m. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 09-23-14 Page 14079 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 23, 2014, at the hour of 5:00 p.m. PLEDGE OF ALLEGIANCE – Ron Pizer ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None SEWER STUDY UPDATE AND STORM DRAINAGE FEE ANALYSIS PRESENTATION BY JEFF COOPER, PENCO ENGINEERING INC. Memorandum from Interim Public Works Director Diane Strickfaden dated September 18, 2014. Supplemental emails from Jeff Duclos received September 21, 2014. Supplemental emails from Michael Keegan, Jim Sullivan and Howard Longacre, all received September 22, 2014. City Manager Bakaly provided an overview of the sewer and storm drainage situation, said Council action was sought but not necessary. He and Public Works Associate Engineer Homayoun Behboodi responded to Council questions. Jeff Cooper, Penco Engineering, consultant, provided a slide presentation, noted the scope of work, explained the written protest hearing process pursuant to Proposition 218 (one vote per parcel), showed sample calculations, cited the difference between the proposed residential and industrial fee formulas, said the fee would cover sewer operation, maintenance and capital improvements, and responded to Council questions. Council discussion ensued, but no action was taken this evening. PUBLIC COMMENT Coming forward to address the Council on this item were: Jose Bacallao Laura Pizer Mains George Barks ADJOURNMENT - The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, September 23, 2014, at the hour of 6:30 p.m. to the Regular meeting of the same date, scheduled to begin at 7:00 p.m. _______________________________ City Clerk City Council Minutes 09-23-14 Page 14080 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 23, 2014, at the hour of 7:05 p.m. PLEDGE OF ALLEGIANCE – Robb Stroyke ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None CLOSED SESSION REPORT – None ANNOUNCEMENTS – Councilmember Petty thanked the Hermosa Chamber for its $100,000 donation to the City received at the previous meeting. Mayor Tucker announced Carson’s fourth annual Veterans’ Job Fair on October 3 from 9 a.m. to 2 p.m. at the StubHub Center. He asked that tonight’s meeting be adjourned in memory of Finance Director Copeland’s mother, Elsie Bowman. PROCLAMATIONS/PRESENTATIONS PRESENTATION BY PARTICIPANTS IN “THIS IS MY CITY” SUMMER CAMP 2014 Gila Katz and Howard Fishman made the presentation and invited each of the three student participants forward to share what they most enjoyed about their weeklong experience learning about their city. Mayor Tucker presented Certificates of Recognition and City pins to the participants . SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) WORK PROGRAM PRESENTED BY JACKI BACHARACH Ms. Bacharach, SBCOG Board member, outlined the current work program, noting elements that the City of Hermosa Beach has utilized to benefit its residents. SOUTHBAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY PRESENTED BY DENISE DIPASQUALE Ms. DiPasquale, Program Analyst, presented a summary of current activities and program accomplishments related to employment and training services. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Stacey Armato City Council Minutes 09-23-14 Page 14081 Holly Maynes George Barks Jose Bacallao (a)Letter from Jesse Raynes dated September 11, 2014 regarding vehicles parked in the driveway and partially over-hanging on the sidewalk. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (o) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(e) Fangary, 2(g) and 2(j) Barragan. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Adjourned Regular meeting held on April 14, 2014; 2) Adjourned Regular meeting held on April 21, 2014; 3) Regular meeting held on April 22, 2014; and 4) Adjourned Regular meeting held on April 30, 2014. Action: To approve as presented the minutes of the City Council’s Adjourned Regular meeting of April 14, 2014; Adjourned Regular meeting of April 21, 2014; Regular meeting of April 22, 2014; and Adjourned Regular meeting of April 30, 2014. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS. 1) September 2, 2014 (Check no. 74999) 2) September 4, 2014 (Check nos. 75000 through 75083; 9042014 and 1494420571) 3) September 8, 2014 (Check no. 75084) 4) September 11, 2014 (Check nos. 75085 through 75173; and 14917346) Action: To ratify the check registers. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items. City Council Minutes 09-23-14 Page 14082 (d)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM FINANCE DIRECTOR VIKI COPELAND AND CITY TREASURER KAREN NOWICKI REGARDING REVENUE AND EXPENDITURE REPORTS, THE CITY TREASURER’S REPORT, AND THE CASH BALANCE REPORT FOR AUGUST 2014. Action: To receive and file the memorandum from Finance Director Viki Copeland and City Treasurer Karen Nowicki regarding Revenue and Expenditure Reports, the City Treasurer’s Report, and the Cash Balance Report for August 2014. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF SEPTEMBER 16, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was continued to the next meeting. (f)RECOMMENDATION TO REJECT THE TWO BIDS RECEIVED FOR THE STREET BANNER INSTALLATION REQUEST FOR PROPOSALS (RFP); AND AUTHORIZE STAFF TO RE-ADVERTISE FOR BIDS. Memorandum from Interim Public Works Director Diane Strickfaden dated September 15, 2014. Action: To approve the staff recommendation to: 1) Reject the two bids received for the Street Banner Installation Request for Proposals (RFP); and 2) Authorize staff to re-advertise for bids. (g)RECOMMENDATION TO AWARD THE ATTACHED PROFESSIONAL SERVICES AGREEMENT TO KATIE CASEY PUBLIC RELATIONS, FOR PUBLIC INFORMATION OFFICER SERVICES IN THE AMOUNT OF $72,000 PER YEAR FOR TWO YEARS WITH AN OPTION FOR TWO ADDITIONAL ONE-YEAR TERMS; AND AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE ATTACHED PROFESSIONAL SERVICES AGREEMENT SUBJECT TO APPROVAL BY THE CITY ATTORNEY. Memorandum from Management Analyst Nico de Anda-Scaia dated September 9, 2014. Supplemental email from Lucy Maurer received September 22, 2014. This item was removed from the consent calendar by Mayor pro tem Barragan for separate discussion later in the meeting. This item was continued to the next meeting. (h)RECOMMENDATION TO REAPPROPRIATE AMOUNTS IN EXHIBIT A OF THE STAFF REPORT TO FY 2014-15 BUDGET AND APPROVE REVENUE City Council Minutes 09-23-14 Page 14083 REVISIONS IN EXHIBIT B OF THE STAFF REPORT RELATED TO THE REAPPROPRIATIONS. Memorandum from Finance Director Viki Copeland dated September 16, 2014. Supplemental memorandum from Accounting Supervisor Charlotte Newkirk dated September 23, 2014. Action: To re-appropriate the amounts shown in Exhibit A of the staff report to the FY 2014-15 Budget, and approve the revenue revisions shown in Exhibit B of the staff report related to the re-appropriations, as recommended by staff. (i)RECOMMENDATION TO AWARD BID TO PUB CONSTRUCTION INC. TO REMOVE OLD CARPETING AND INSTALL NEW CARPET TILE AND BROADLOOM CARPET IN COUNCIL CHAMBERS IN THE AMOUNT OF $7,795; AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ISSUE THE APPROPRIATE PURCHASE DOCUMENTS AND TO APPROVE CHANGES NOT TO EXCEED 10% (CONTINGENCY) OF THE BID PROPOSAL. Memorandum from Interim Public Works Director Diane Strickfaden dated September 15, 2014. Action: To approve the staff recommendation to: 1) Award bid to Pub Construction Inc. to remove old carpeting and install new carpet tile and broadloom carpet in Council Chambers in the amount of $7,795; and 2) Authorize the Director of Public Works to issue the appropriate purchase documents and to approve changes not to exceed 10% (contingency) of the bid proposal. (j)RECOMMENDATION TO ADOPT THE ATTACHED RESOLUTION DECLARING THE CITY COUNCIL’S INTENTION TO SUBMIT A PROPOSED FRANCHISE FOR OIL AND GAS PIPELINES TO THE ELECTORATE RELATING TO A PROPOSED OIL AND GAS DRILLING AND PRODUCTION PROJECT PROPOSED BY E&B NATURAL RESOURCES MANAGEMENT CORPORATION FOR THE CITY MAINTENANCE YARD AT 555 6TH STREET AND SETTING A TIME TO RECEIVE ANY OBJECTIONS TO PLACING THE FRANCHISE BEFORE THE VOTERS FOR APPROVAL. Memorandum from City Attorney Mike Jenkins dated September 17, 2014. This item was removed from the consent calendar by Mayor pro tem Barragan (at the request of Stacey Armato) for separate discussion later in the meeting. City Attorney Jenkins presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. Coming forward to address the Council on this item was: Craig Cadwallader, Surfrider Foundation, South Bay Chapter City Council Minutes 09-23-14 Page 14084 Action: To adopt Resolution No. 14-6921, entitled “A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING ITS INTENTION TO SUBMIT A PROPOSED FRANCHISE FOR OIL AND GAS PIPELINES TO THE ELECTORATE RELATING TO A PROPOSED OIL AND GAS DRILLING AND PRODUCTION PROJECT PROPOSED BY E&B NATURAL RESOURCES MANAGEMENT CORPORATION FOR THE CITY MAINTENANCE YARD AT 555 SIXTH STREET AND SETTING A TIME TO RECEIVE ANY OBJECTIONS TO PLACING THE FRANCHISE BEFORE THE VOTERS FOR APPROVAL.” Motion DiVirgilio, second Fangary. The motion carried 4-1, noting the dissenting vote of Barragan. (k)RECOMMENDATION THAT COUNCIL EXPRESSES CONCERN OVER HELICOPTER NOISE AND SUPPORTS COLLABORATION BETWEEN LOCAL STAKEHOLDERS AND HELICOPTER OPERATORS PER H.R. 3547 AND DIRECTS THE CITY MANAGER TO PARTICIPATE IN THE COLLABORATION PROCESS WITH A REPORT BACK ON PROGRESS/OUTCOMES IN JANUARY 2015.Memorandum from Community Development Director Ken Robertson dated September 17, 2014. Supplemental Daily Breeze article submitted by Mayor Tucker on September 22, 2014. Action: To approve the staff recommendation to: 1) Express concern over helicopter noise; 2) Support collaboration between local stakeholders and helicopter operators per H.R. 3547; and 3) Direct the City Manager to participate in the collaboration process with a report back on progress/outcomes in January 2015. (l)RECOMMENDATION TO AUTHORIZE THE MAYOR TO EXECUTE THE GROUNDS MAINTENANCE AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MAINTENANCE OF THE LOS ANGELES COUNTY LIBRARY. Memorandum from Interim Public Works Director Diane Strickfaden dated September 11, 2014. Action: To authorize the Mayor to execute the Grounds Maintenance Agreement with the County of Los Angeles for maintenance of the Los Angeles County Library, as recommended by staff. (m)RECOMMENDATION TO APPROVE AN AGREEMENT BETWEEN CITY OF HERMOSA BEACH AND SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS (SPCALA) TO PERFORM SHELTER AND DEAD ANIMAL DISPOSAL SERVICES AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT. Memorandum from Police Chief Sharon Papa dated August 14, 2014. Action: To approve the staff recommendation to: City Council Minutes 09-23-14 Page 14085 1) Approve an agreement between the City of Hermosa Beach and the Society for the Prevention of Cruelty to Animals (SPCALA) to perform shelter and dead animal disposal services; and 2) Authorize the City Manager to sign the Agreement. (n)RECOMMENDATION TO APPROVE AN AGREEMENT WITH QUANTUM CONSULTING TO PROVIDE PART-TIME TEMPORARY CITY ENGINEER SERVICES IN THE ABSENCE OF THE CITY ENGINEER FOR A NOT-TO- EXCEED AMOUNT OF $80,000. Memorandum from Interim Public Works Director Diane Strickfaden dated September 15, 2014. Action: To approve an agreement with Quantum Consulting to provide part- time temporary City Engineer Services in the absence of the City Engineer for a not-to-exceed amount of $80,000, as recommended by staff. (o)RECOMMENDATION TO RECEIVE AND FILE CIP PROJECT STATUS REPORT. Memorandum from Interim Public Works Director Diane Strickfaden dated September 18, 2014. Action: To receive and file the report giving the status of capital improvements projects that are either under design or construction as of August 30, 2014, as recommended by staff. At 7:45 p.m., the order of the agenda moved to item 5(a). 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(j) was heard at this time, and items 2(e) and (g) were continued to a future meeting, but all items are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5.PUBLIC HEARINGS (a)GENERAL PLAN LAND USE ELEMENT, LAND USE MAP AMENDMENT FROM COMMERCIAL CORRIDOR (CC) TO MEDIUM DENSITY RESIDENTIAL (MD) AND TEXT AMENDMENT FOR CONSISTENCY; REVIEW AND RECONSIDERATION OF PLANNING COMMISSION RESOLUTION 14-17 APPROVING A CONDITIONAL USE PERMIT, PRECISE DEVELOPMENT PLAN, AND VESTING TENTATIVE PARCEL MAP FOR A SEVEN-UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 1818 TO 1834 PACIFIC COAST HIGHWAY; AND DETERMINE THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Memorandum from Community Development Director Ken Robertson dated September 15, 2014. Supplemental Construction Plans from City Council Minutes 09-23-14 Page 14086 the applicant received September 22, 2014. Supplemental memorandum from Director Robertson dated September 23, 2014. Supplemental updated plans submitted September 23, 2014 by the applicant. Community Development Director Robertson presented the staff report and responded to Council questions. City Attorney Jenkins also responded to Council questions. Councilmembers Barragan, Fangary and Petty each disclosed their ex parte communications. Elizabeth Srour, applicant representative, Otto Palmer (the applicant) of OP Construction, LLC, and Goitom Tekletsion of AGA Design Group Architect, were invited forward to present information and respond to Council questions. The public hearing opened at 8:37 p.m. Coming forward to address the Council on this item were: Shawn Scott Karen Higgins George Hash Stacy Sunquist Don Karasevicz Mike Walker Rob Stroyke The public hearing closed at 8:52 p.m. Action: To approve the staff recommendation to: 1) Adopt Resolution No. 14-6917, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING AN AMENDMENT TO THE GENERAL PLAN LAND USE ELEMENT, LAND USE MAP FROM COMMERCIAL CORRIDOR (CC) TO MEDIUM DENSITY RESIDENTIAL (MD) AND TEXT FOR CONSISTENCY, AT 1818 TO 1834 PACIFIC COAST HIGHWAY, LEGALLY DESCRIBED AS LOTS 26, 27 AND 28, BLOCK 1, JOHNSON AND NEWMAN’S CAMINO REAL TRACT AND LOT 5 OF TRACT 6054, CITY OF HERMOSA BEACH, CALIFORNIA, AND DETERMINE THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”; and 2) Adopt Resolution No. 14-6918, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION AND APPROVING A CONDITIONAL USE PERMIT, PRECISE DEVELOPMENT PLAN, AND VESTING TENTATIVE PARCEL MAP 72717 FOR A SEVEN-UNIT CONDOMINIUM PROJECT AT 1818 TO 1834 PACIFIC COAST HIGHWAY, LEGALLY DESCRIBED AS LOTS 26, 27 AND 28, BLOCK 1, JOHNSON AND NEWMAN’S CAMINO REAL TRACT AND LOT 5 OF TRACT 6054, CITY OF HERMOSA BEACH, City Council Minutes 09-23-14 Page 14087 CALIFORNIA, AND DETERMINE THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND SUPERSEDING PLANNING COMMISSION RESOLUTION 14-17.” Motion Petty, second DiVirgilio. The motion carried 4-1, noting the dissenting vote of Tucker. (b)GENERAL PLAN LAND USE MAP AMENDMENT FROM GENERAL COMMERCIAL (GC) TO LOW DENSITY RESIDENTIAL (LD) AND AMENDMENT OF ZONING MAP LAND USE CLASSIFICATION FROM GENERAL COMMERCIAL (GC) TO SINGLE FAMILY RESIDENTIAL (R-1) AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION AT 1222-1230 CORONA STREET. Memorandum from Community Development Director Ken Robertson dated September 15, 2014. Supplemental corrected exhibits to the draft City Council Resolution from Community Development Director Robertson submitted September 23, 2014. Community Development Director Robertson presented the staff report and supplemental handout that he distributed during this item, and responded to Council questions. The public hearing opened at 9:20 p.m. Coming forward to address the Council on this item was: Dana Derhake The public hearing closed at 9:21 p.m. Action: To approve the staff recommendation to adopt Resolution No. 14- 6919, entitled “A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING AN AMENDMENT TO THE GENERAL PLAN LAND USE ELEMENT, LAND USE MAP FROM GENERAL COMMERCIAL (GC) TO LOW DENSITY RESIDENTIAL (LD) AND ZONING MAP LAND USE CLASSIFICATION AMENDMENT FROM GENERAL COMMERICIAL (C-3) TO SINGLE FAMILY RESIDENTIAL (R-1) AT 1222 TO 1230 CORONA STREET, LEGALLY DESCRIBED AS LOT 42 AND THOSE PORTIONS OF LOTS 51 AND 52 LYING NW’LY OF NE PROLONGATION OF THE SE LINE OF LOT 45, AND LOT 45 NW’LY 3.02 FEET OF LOTS 46, 47 AND 48, HERMOSA HEIGHTS TRACT, CITY OF HERMOSA BEACH, CALIFORNIA, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION,” with the corrected exhibits submitted this evening. Motion Petty, second DiVirgilio. The motion carried by a unanimous vote. The meeting recessed at 9:25 p.m. The meeting reconvened at 9:35 p.m. 6.MUNICIPAL MATTERS (a)APPLICATION FOR CHAMBER OF COMMERCE TO HOST FARMERS’ MARKET ON PIER PLAZA. Memorandum from Economic Development City Council Minutes 09-23-14 Page 14088 Officer Shelli Margolin-Mayer dated September 18, 2014. Supplemental email from Chris Miller received September 20, 2014. Supplemental email from Mary Campbell received September 21, 2014. Supplemental emails from Priscilla, Hammond and Rex Atwell, and Bill McGill and Mary Anne McCarthy received September 22, 2014. Supplemental responses to Council questions from Officer Margolin-Mayer dated September 22, 2014. Supplemental petition dated September 22, 2014. Supplemental Community Dialogue Decision-Making Tool Score dated September 22, 2014. Additional supplemental Community Dialogue Decision-Making Tool Score, also dated September 22, 2014. Supplemental emails from Jeanette Oka and Joan Arias, both dated September 23, 2014. Assistant to the City Manager Diane Strickfaden presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Lori Ford Paula Masui Vicki Garcia Sheryl Main Rick Sowers Dency Nelson Jackie Tagliaferro Manny Serrano Norm Potter Gila Katz Doug Howarth Brent Buchsbaum Glen Payne George Barks Chris Miller Jim Weiss Travers Devine, Hermosa Rotary Club David Lowe Victor Silva June Pulcini Marvin May Action: To approve the Parks and Recreation Commission recommendation to approve the Chamber of Commerce application to host a Farmers’ Market on Pier Plaza every Wednesday and approve of the continuation of the existing Farmers’ Market on Fridays on 11th Street and Valley Drive for a one-year trial period. Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. (b)APPROVE THREE-YEAR CONTRACT FOR MONTHLY ELEVATOR MAINTENANCE AND INSPECTION AT CITY HALL AND REVIEW City Council Minutes 09-23-14 Page 14089 OPTIONS FOR PARKING STRUCTURE ELEVATOR. Memorandum from Interim Public Works Director Diane Strickfaden dated September 15, 2014. Interim Public Works Director Strickfaden presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. No one came forward to address the Council on this item. Proposed Action: To approve the staff recommendation to: 1) Approve the three-year service contract with Ascent Elevator Services in the amount of $1,632 for FY 14-15, $1,680 for FY 15-16, and $1,728 for FY 16-17 for the maintenance of the City Hall Elevator; 2) Authorize the Mayor to execute and the City Clerk to attest the elevator services contract for the City Hall Elevator subject to approval by the City Attorney; and 3) Direct staff to pursue option B, to close the elevator completely and relocate/restripe the handicap parking to the first floor, at the estimated cost of $6,000 for elevator abandonment. Motion DiVirgilio, second Tucker. Councilmember DiVirgilio subsequently withdrew his motion. Action: To approve the staff recommendation for continued maintenance of the City Hall elevator, along with option C for continued maintenance of the Parking Structure elevator, as specified below to: 1) Approve the three-year service contract with Ascent Elevator Services for the maintenance of the City Hall elevator and the Parking Structure elevator, each in the amount of $1,632 for FY 14-15, $1,680 for FY 15-16, and $1,728 for FY 16-17; and 2) Authorize the Mayor to execute and the City Clerk to attest the services contracts for the City Hall elevator and the Parking Structure elevator, subject to approval by the City Attorney. Motion Fangary, second Petty. The motion carried by a unanimous vote. (c)AMERICAN LUNG ASSOCIATION REPORT AND CONSIDERATION OF DIRECTION REGARDING POTENTIAL SMOKING REDUCTION MEASURES TO ADVANCE BLUE ZONES COMMUNITY STATUS (LOS ANGELES COUNTY PUBLIC HEALTH DEPARTMENT, BEACH CITIES HEALTH DISTRICT, CITY PARTNERSHIP). Memorandum from Community Development Director Ken Robertson dated September 17, 2014. Supplemental information from the Los Angeles County Department of Public Health and American Lung Association, presented at the meeting. Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. City Council Minutes 09-23-14 Page 14090 Laura Magallanes, Los Angeles County Public Health Department, and Esther Schiller, American Lung Association, were invited forward to make their individual presentations and respond to Council questions. Coming forward to address the Council on this item were: David Brenner Craig Cadwallader, Surfrider Foundation South Bay Chapter Dency Nelson Lisa Santorum, Beach Cities Health District Holly Maynes, South Bay Behavioral Health Services Proposed Action: To direct staff to work with the Los Angeles County Health Department, Beach Cities Health District, business community and stakeholders to initiate a process to reduce tobacco sales to minors. Motion DiVirgilio, second Petty. Proposed Amendment: To amend the above motion to include e-cigarettes and other tobacco products in the process to reduce tobacco sales to minors, to consider expanding the ban in public spaces, and to direct staff to review enforcement of the existing ban. Motion Fangary, second Barragan. The motion failed, due to the dissenting votes of DiVirgilio, Petty and Mayor Tucker. Councilmember DiVirgilio withdrew his proposed motion. Action: To direct staff to (sequentially) work with the Los Angeles County Health Department, Beach Cities Health District, business community and stakeholders to initiate a process focused on reducing tobacco (including e- cigarettes and other tobacco products) sales to minors; and increasing the effectiveness of existing City legislation. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. (d)ADOPTION OF RESOLUTION APPROVING THE STATEMENT OF INVESTMENT POLICY WITH REVISIONS RECOMMENDED BY THE CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION (CMTA) AND REVISIONS TO REFLECT CURRENT LIMITS AND PRACTICE. Memorandum from City Treasurer Karen Nowicki dated September 3, 2014. City Treasurer Nowicki presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. No one came forward to address the Council on this item. Action: To adopt Resolution No. 14-6920, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ACKNOWLEDGING THE RECEIPT, FILING AND APPROVAL OF THE REVISED ANNUAL STATEMENT OF INVESTMENT POLICY.” Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. City Council Minutes 09-23-14 Page 14091 (e)REVIEW AND RECONSIDERATION OF PLANNING COMMISSION DETERMINATION TO ALLOW USE OF ALTERNATIVE POINTS ADJACENT TO THE TOP OF RETAINING WALLS ALONG HERMOSA AVENUE FOR THE PURPOSE OF MEASURING BUILDING HEIGHT AT 2240 HERMOSA AVENUE. Memorandum from Community Development Director Ken Robertson dated September 16, 2014. Supplemental slides from Mayor Tucker received September 23, 2014. Supplemental site schematic from Director Robertson presented at the meeting. Community Development Director Robertson presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: David Brunner Kim Komick Bonnie Macleod Paul Escudier Action: To sustain the Planning Commission’s decision to allow the use of alternative points adjacent to the top of the retaining wall along Hermosa Avenue for the purpose of measuring building height for a new dwelling at 2240 Hermosa Avenue. Motion Fangary, second Petty. The motion carried 4-1, noting the dissenting vote from Mayor Tucker. (f)REVIEW AND RECONSIDERATION OF PLANNING COMMISSION DETERMINATION THAT 337 LONGFELLOW AVENUE IS A CONVEX SLOPING LOT FOR THE PURPOSE OF MEASURING BUILDING HEIGHT. Memorandum from Community Development Director Ken Robertson dated September 17, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. Mayor Tucker disclosed ex parte communications. Coming forward to address the Council on this item was: John Schueller, applicant, responded to Council questions. Action: To sustain, as recommended by staff, the Planning Commission’s determination that 337 Longfellow Avenue is a convex sloping lot and may interpolate points on the top of the slope rather than using property corner elevations for determining grade and measuring building height. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. At 2:00 a.m., by Council consensus, the order of the agenda moved to item 2(j) and the remaining items were continued to the next meeting. City Council Minutes 09-23-14 Page 14092 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)PUBLIC SAFETY UPDATE. Memorandum from Fire Chief David Lantzer and Police Chief Sharon Papa dated September 16, 2014. This item was continued to the next meeting. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meeting of September 9, 2014) Memorandum from City Clerk Elaine Doerfling dated September 15, 2014. This item was continued to the next meeting. 9.OTHER MATTERS - CITY COUNCIL – None ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned, in memory of Elsie Bowman, on Wednesday, September 24, 2014, at the hour of 2:15 a.m. to the Adjourned Regular meeting at 7 p.m., Tuesday, September 30, 2014. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 09-30-14 Page 14093 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, September 30, 2014, at the hour of 7:03 p.m. ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None ANNOUNCEMENTS – Councilmember Fangary disclosed recent meetings he had with Bolour and Associates and OTO Development regarding their prospective projects. Mayor pro tem Barragan announced there would be a Proposition P information session at the Hermosa Community Center on October 21, in conjunction with the County, to discuss funding of a safe neighborhood park measure; and asked that tonight’s meeting be adjourned in memory of Bell Gardens Mayor Daniel Crespo. STUDY SESSION – City Manager Bakaly responded to Council questions regarding deadlines for various aspects of the oil project ballot measure and gave an overview of items not specifically agendized. 1.PRESENTATION AND ACCEPTANCE OF FINAL COST BENEFIT ANALYSIS PRESENTATION BY CITY CONSULTANT, KOSMONT COMPANIES Larry Kosmont, President/CEO and Wil Soholt, Senior Vice President, gave a PowerPoint presentation and described changes made to the draft Cost Benefit Analysis to produce the final report. COUNCIL QUESTIONS Mr. Kosmont, Mr. Soholt, City Manager Bakaly and City Attorney Jenkins responded to Council questions. PUBLIC COMMENT/QUESTIONS Coming forward to address the Council on this item were: Gila Katz Jerry Brown Ray Dussault Brad Pautscm Scott Hebl Melinda Turner George Barks Frank Rosa No name given Betsy Ryan City Council Minutes 09-30-14 Page 14094 Lauren Pizer Mains Kevin Sousa Dan Roden Craig Cadwallader Mike Collins Alex Smith JR Reviczky COUNCIL DISCUSSION/RECEIVE AND FILE Action: To receive and file the Cost Benefit Analysis. Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary 2. ACCEPTANCE OF FINAL HEALTH IMPACT ASSESSMENT COUNCIL QUESTIONS – None PUBLIC COMMENT/QUESTIONS - None COUNCIL DISCUSSION/RECEIVE AND FILE Action: To receive and file the final Health Impact Assessment. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 3.STATUS REPORT ON DEVELOPMENT AGREEMENT COUNCIL QUESTIONS RE CURRENT WORKING VERSION OF DEVELOPMENT AGREEMENT AND PUBLIC BENEFITS City Manager Bakaly gave an overview of the Development Agreement, discussed outstanding issues listed in the staff report and responded to Council questions. City Attorney Jenkins also responded to Council questions. DIRECTION TO SUBCOMMITTEE REGARDING NEGOTIATION OF THE DEVELOPMENT AGREEMENT Subcommittee members Fangary and DiVirgilio reported on their discussions with E&B and responded to fellow Councilmembers’ questions. E&B representatives also responded to Council questions. City Manager Bakaly confirmed the direction given this evening to the Council subcommittee negotiating the Development Agreement regarding public benefits. He and City Attorney Jenkins responded to Council questions. City Council Minutes 09-30-14 Page 14095 The meeting recessed at 11:26 p.m. The meeting reconvened at 11:38 p.m. 4.REVIEW OF BALLOT MEASURE ORDINANCE City Attorney Jenkins said a copy of the Ordinance and Resolution associated with the ballot question had been provided to the Council, along with suggested ballot language from various sources. COUNCIL COMMENT ON SEPTEMBER 8 VERSION OF ORDINANCE City Attorney Jenkins and City Clerk Doerfling responded to Council questions. Council consensus was to direct City Attorney Jenkins to incorporate some of the ballot language suggestions and return with a revised version, red-lined to show the revisions, for Council review at a future meeting. PUBLIC COMMENT/QUESTIONS Jose Bacallao Stacey Armato James Mitchell Betsy Ryan No name given 5. REVIEW AND APPROVE COMMUNICATION PLAN By consensus, the Council continued this item to the October 14, 2014 meeting. 6.DISCUSSION/DIRECTION ON OTHER MATTERS PERTAINING TO OIL PROJECT City Manager Bakaly received direction from the Council about upcoming agendas and responded to Council questions. ADJOURNMENT - The Regular meeting of the City Council of the City of Hermosa Beach adjourned,in memory of Bell Gardens Mayor Daniel Crespo,on Wednesday, October 1, 2014, at the hour of 1:14 a.m. to an Adjourned Regular meeting on Tuesday, October 14, 2014, at 5:30 p.m. for the purpose of conducting a Closed Session, followed by the Downtown Core Strategy and Hotel Study Session at 6 p.m., and the Regular meeting at 7 p.m. ______________________________ City Clerk City Council Minutes 10-14-14 Page 14096 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, October 14, 2014, at the hour of 5:30 p.m. ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. No one came forward to address the Council at this time. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: APPROVAL OF MINUTES: Closed Session meeting held on September 9, 2014. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. 1. Existing Litigation: Government Code Section 54956.9(d)(1) a.Name of Case:Curtis v. City of Hermosa Beach, et al Los Angeles County Superior Court, Case Number: BC525796 b. Name of Case:Saad v. City of Hermosa Beach United States District Court, Case Number: CV14-3734 c.Name of Case:Leach v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: YC065648 d. Name of Case:Haas v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC511099 e.Name of Case:Merrill v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC532065 f.Name of Case:Bertucci v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC543237 g. Name of Case:Roberts et al Curtis v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC544495 City Council Minutes 10-14-14 Page 14097 ADJOURN TO CLOSED SESSION – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, September 9, 2014, at the hour of 5:31 p.m., to a closed session. RECONVENE TO OPEN SESSION – At the hour of 6:10 p.m., the Closed Session adjourned back to Open Session. ADJOURNMENT – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, October 14, 2014, at the hour of 6:10 p.m. to the Regular Meeting of the same date, starting with a study session that had been scheduled to begin at 6:00 p.m. _______________________________ City Clerk City Council Minutes 10-14-14 Page 14098 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, October 14, 2014, at the hour of 6:20 p.m. PLEDGE OF ALLEGIANCE – Mayor Tucker ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None STUDY SESSION ON OIL PROJECT City Manager Bakaly reviewed items that would be placed on upcoming agendas. City Attorney Jenkins provided an update; said he and Michael Mills (the City’s oil and gas attorney, of Stoel Rives, LLP) were in agreement that the oil lease would terminate in 2027 if the oil measure is not approved by the voters. City Manager Bakaly said the proposed communication meetings/workshops would be informal with staff/consultants present to answer questions, and monthly updates. Coming forward to address the Council at this time were: Jim Sullivan Nicki Carlsen, Alston & Bird, LLP Name not given Jose Bacallao Name indistinct Lauren Pizer-Mains Tom Morley George Barks Gary Brown Council consensus was to: (1) postpone discussion/deliberation/consideration of the study session items listed below until after agenda item 5.a. and decide at that time whether to discuss the matter tonight or continue it to another meeting; and (2) place the two legal opinions regarding Tidelands revenues on the oil measure page of the City’s website. 1.REVIEW AND APPROVE COMMUNICATION PLAN PRESENTATION OF DRAFT COMMUNICATION PLAN (ALSO INCLUDING COMMUNICATION MEETINGS, OPEN HOUSES AND WORKSHOPS, SIMULATIONS (E.G., HEIGHT OF WORKOVER RIGS), CIVIL DISCOURSE/CIVILITY) 2.WHETHER TO CONTINUE MONTHLY OIL UPDATES AT CITY COUNCIL MEETINGS City Council Minutes 10-14-14 Page 14099 3.WHETHER TO SEEK ADDITIONAL OPINIONS ON OTHER USES OF TIDELANDS REVENUES 4.E&B NATURAL RESOURCES’ LEASE TERMINATION DATE 5.MEETINGS WITH E&B NATURAL RESOURCES AND THIRD PARTIES 6.DISCUSSION/DIRECTION ON OTHER MATTERS PERTAINING TO OIL PROJECT The meeting recessed at 7:00 p.m. The meeting reconvened at 7:14 p.m. PLEDGE OF ALLEGIANCE – Chris Cagle ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None CLOSED SESSION REPORT – City Attorney Jenkins reported no public comments before tonight’s closed session, no items added to the agenda, and no reportable actions taken. ANNOUNCEMENTS – Councilmember Petty, responding to Written Communication 1.a. (critical of her stance on the E&B Development Agreement), said it is her duty to try to obtain as much as possible for the City, should Measure O pass. Mayor Tucker announced (1) the Hermosa Woman’s Club annual pancake breakfast on October 19, 8 a.m. to noon, at the Clark Building and (2) a General Plan/Coastal Plan community workshop at 6 p.m. November 6 at the Clark Building. Mayor pro tem Barragan announced a workshop on Proposition P (park funding) at 6:30 p.m., October 21, at the Community Center. PROCLAMATIONS/PRESENTATIONS CHAMBER OF COMMERCE PRESENTS A $100,000 DONATION CHECK TO THE CITY OF HERMOSA BEACH Kimberlee MacMullan, Hermosa Chamber President/CEO, presented the donation check (toward a new electronic sign at the Pacific Coast Highway and Pier Avenue intersection and the PCH/Aviation Boulevard Improvement Project). Mayor Tucker presented a Certificate of Recognition thanking the Chamber of Commerce for its generosity. City Council Minutes 10-14-14 Page 14100 INTRODUCTION OF EMERGENCY MANAGEMENT COORDINATOR Fire Chief Lantzer introduced Erin Concas, the City’s new Emergency Management Coordinator, citing her education and her experience with FEMA and the Red Cross. CHAMBER OF COMMERCE PRESENTS DONATION CHECK TO HERMOSA BEACH NON-PROFITS (This item was continued to the next meeting) PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Alisa Stein Jeanne Jenzano Adrienne Slaughter, Hermosa Beach Woman’s Club Isabella Bacallao SarahJane Bacallao Marc Perman Sal Longo Sheryl Main Jim Sullivan Barbara Ellman Jose Bacallao George Barks Stacey Armato Joe Galliani Craig Cadwallader Eddie (last name indistinct) Gary Brown Gunnar Engstrand (a)Supplemental letter from Fred Huebscher dated October 13, 2014 regarding comments made at September 30 Council meeting. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. (b)Supplemental letter from Alisa Stein regarding “Serious Situation.” Lieutenant Tom Thompson came forward to give a status update on the incident and responded to Council question. Action: To receive and file the letter. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. City Council Minutes 10-14-14 Page 14101 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (i) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(c) and (g) Barragan. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING CITY COUNCIL MEETING MINUTES. Action: To receive and file the memorandum from City Clerk Doerfling. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) September 17, 2014 (Check no. 75174) 2) September 18, 2014 (Check nos. 75175 through 75231; 149856, 1490705 and 9182014) 3) September 25, 2014 (Check nos. 56096; 56241; 56745; 57609; 57700; 75232 through 75324; 1499401 and 6052786) 4) October 2, 2014 (Check nos. 75325 through 75401; 1401595 and 10022014; and the CANCELLATION of check nos. 74955 and 75068) Action: To ratify the check registers and approve cancellation of two checks, as recommended by the City Treasurer. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. This item was removed from the consent calendar by Mayor pro tem Barragan for separate discussion later in the meeting. Action: To receive and file tentative future agenda items. Motion Barragan, second Petty. The motion carried by a unanimous vote. (d)RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETINGS OF MAY 19, 2014 AND JULY 7, 2014. Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission meetings of May 19, 2014 and July 7, 2014. City Council Minutes 10-14-14 Page 14102 (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF SEPTEMBER 16, 2014. (Continued from meeting of September 23, 2014) Action: To receive and file the action minutes of the Planning Commission meeting of September 16, 2014. (f)RECOMMENDATION TO APPROVE AMENDMENT NO. 6 TO AGREEMENT NO. 83-100 RELATING TO JOINT EXERCISE OF POWERS AGREEMENT APPROVING THE CITIES OF TORRANCE AND LOMITA AS MEMBER CITIES OF THE SOUTH BAY WORKFORCE INVESTMENT AREA. Memorandum from South Bay Workforce Investment Board Chief Executive Officer Jan Vogel dated September 18, 2014. Action: To approve Amendment No. 6 to Agreement No. 83-100 relating to the Joint Exercise of Powers Agreement Approving the Cities of Torrance and Lomita as Member Cities of the South Bay Workforce Investment Area, as recommended by staff. (g)RECOMMENDATION TO AWARD THE ATTACHED PROFESSIONAL SERVICES AGREEMENT TO KATIE CASEY PUBLIC RELATIONS, FOR PUBLIC INFORMATION OFFICER SERVICES IN THE AMOUNT OF $72,000 PER YEAR FOR TWO YEARS WITH AN OPTION FOR TWO ADDITIONAL ONE YEAR TERMS; AND AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE ATTACHED PROFESSIONAL SERVICES AGREEMENT SUBJECT TO APPROVAL BY THE CITY ATTORNEY. (Continued from meeting of September 23, 2014) Memorandum from Management Analyst Nico de Anda-Scaia dated September 9, 2014. This item was removed from the consent calendar by Mayor pro tem Barragan for separate discussion later in the meeting. Action: To approve the staff recommendation to: 1) Award the attached Professional Services Agreement to Katie Casey Public Relations, for Public Information Officer Services in the amount of $72,000 per year for two years with an option for two additional one year terms; and 2) Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney. Motion Petty, second Fangary. The motion carried 4-1, noting the dissenting vote of Barragan. (h)RECOMMENDATION TO APPROVE CIP NO. 13-656 CITYWIDE ENERGY CONSERVATION UPGRADE - PHASE 1; AWARD THE CONSTRUCTION CONTRACT TO VT ELECTRIC IN THE AMOUNT OF $639,456; AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE ATTACHED CONSTRUCTION CONTRACT SUBJECT TO City Council Minutes 10-14-14 Page 14103 APPROVAL BY THE CITY ATTORNEY; ADOPT THE ATTACHED RESOLUTION; AUTHORIZE AN ADDITIONAL APPROPRIATION OF $213,379 FROM THE EQUIPMENT REPLACEMENT FUND; AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES TO THE CONTRACT WITHIN THE PROJECT BUDGET. Memorandum from Associate Engineer Mondher Saied dated October 9, 2014. Action: To approve the staff recommendation to: 1) Approve CIP #13-656 Citywide Energy Conservation Upgrade–Phase 1; 2) Award the Construction Contract to VT Electric in the amount of $639,456; 3) Authorize the Mayor to execute and the City Clerk to attest the attached Construction Contract subject to approval by the City Attorney; 4) Adopt Resolution No. 14-6922, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 13-656 CITYWIDE ENERGY CONSERVATION UPGRADE – PHASE 1 PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT”; 5) Authorize an additional appropriation of $213,379 from the Equipment Replacement Fund; and 6) Authorize the Director of Public Works to make changes to the contract within the project budget. (i)RECOMMENDATION TO ADOPT RESOLUTION REVISING THE CITY’S CONFLICT OF INTEREST CODE TO REFLECT THREE CHANGES (ADDITION/DELETION/RENAMING) TO THE LIST OF DESIGNATED POSITIONS. Memorandum from City Clerk Elaine Doerfling dated October 7, 2014. Action: To adopt Resolution No. 14-6923, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RESCINDING RESOLUTION NO. 08-6624; APPROVING AN AMENDED CONFLICT OF INTEREST CODE FOR DESIGNATED CITY POSITIONS (EMPLOYEES AND BOARD/COMMISSION MEMBERS); AND DESIGNATING THE CITY’S FILING OFFICER.” At 8:05 p.m., the order of the agenda moved to item 5(a). 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(c) and (g) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. City Council Minutes 10-14-14 Page 14104 5.PUBLIC HEARINGS (a)E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT. PART A: PUBLIC HEARING ON PLACEMENT OF A MEASURE ON THE MARCH 3, 2015 BALLOT TO PRESENT TO THE ELECTORATE FOR ITS CONSIDERATION A BALLOT MEASURE ORDINANCE PROPOSING VARIOUS LEGISLATIVE CHANGES, A DEVELOPMENT AGREEMENT, AND AN OIL AND GAS PIPELINE FRANCHISE AND MAKING CEQA FINDINGS IN ORDER TO LIFT THE BAN ON OIL DRILLING AND ALLOW THE PROPOSED E&B OIL DRILLING & PRODUCTION PROJECT AT THE SITE OF THE CURRENT CITY MAINTENANCE YARD AT 555 SIXTH STREET, HERMOSA BEACH, CA 90254. Memorandum from City Attorney Michael Jenkins dated October 9, 2014. Supplemental letter emailed to City Attorney Jenkins from Nicki Carlsen dated October 13, 2014. Supplemental letter from Ian Lee-Leviten dated October 13, 2014. Supplemental letter from Lael Stabler dated October 14, 2014. Supplemental redlined Development Agreement from City Attorney Jenkins received October 14, 2014. City Attorney Jenkins presented the staff report and responded to Council questions. City Manager Bakaly and Community Development Director Robertson also responded to Council questions. Councilmember Fangary disclosed communications he had with E&B, and suggested that each of the E&B representatives have sufficient time (beyond three minutes) to make their presentations. Nicki Carlsen, Alston & Bird, LLP, and Mike Finch, both representing E&B, made their individual presentations and responded to Council questions. The public hearing opened at 9:18 p.m. Coming forward to address the Council on this item were: Jim Sullivan Lael Stabler Lorie Armendariz Dana Murray, Heal the Bay Ray Dussault Stacey Armato Betsy Ryan Jose Bacallao Craig Cadwallader, Surfrider Foundation South Bay Chapter Dency Nelson Joe Galliani Scott Hebl Kevin Sousa Michael Binder City Council Minutes 10-14-14 Page 14105 Lauren Pizer Mains George Barks Laura Arsiniega The public hearing closed at 9:58 p.m. City Council discussion ensued. City Attorney Jenkins and Community Development Director responded to Council questions. At 10:13 p.m., the meeting recessed. At 10:32 p.m., the meeting reconvened. Action: To direct staff to return with the following wording change to the last sentence of the ballot question: “...determining that project financial benefits outweigh its unavoidable environmental impacts.” Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. Further Action: To reopen the Public Hearing for public comments on the Development Agreement. Motion Fangary, second Barragan. The motion carried by a unanimous vote. Final Action: To reopen the Public Hearing for public comments on all aspects of the Development Agreement. Motion Petty, second Tucker. The motion carried 4-1, noting the dissenting vote of Fangary. The public hearing reopened at 11:47 p.m. Coming forward to address the Council on this item were: Phil Friedl Craig Cadwallader Jose Bacallao Alicia Villareal Kevin Sousa Scott Hebl Mike Finch, E&B George Barks Joe Galliani Lauren Pizer Mains Stacey Armato Nicki Carlsen, Alston & Bird, LLP The public hearing closed at 12:10 a.m. Action: To direct staff to eliminate the two paragraphs regarding education foundation funding and undergrounding funding in Exhibit C “Public Benefits” and to return with a clean version of the Development Agreement that incorporates feedback from this evening’s meeting. City Council Minutes 10-14-14 Page 14106 Motion Barragan, second Fangary. The motion carried 4-1, noting the dissenting vote of Petty. Further Action: To direct staff to not provide a monetary range in the first paragraph (which is highlighted) and refer instead to the Cost Benefit Analysis. Motion Barragan, second Fangary. The motion carried by a unanimous vote. PART B: RESOLUTIONS FOR THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION ON MARCH 3, 2015, TO SUBMIT TO THE ELECTORATE A MEASURE REGARDING A PROPOSED OIL/GAS DRILLING/PRODUCTION RPOJECT: (1) REQUEST FOR COUNTY SERVICES; (2) SET ARGUMENT PRIORITIES AND/OR DIRECT IMPARTIAL ANALYSIS; (3) PROVIDE FOR REBUTTALS; AND (4) AUTHORIZE CITY CLERK’S ELECTION COMPENSATION. Memorandum from City Elaine Doerfling dated October 6, 2014. By consensus, the City Council continued the Public Hearing for Part B to the October 28, 2014 meeting, at which final documents will be presented. It was also the consensus of the Council to consider items 2(c) and (g) this evening, but continue all of the remaining agenda items to the October 28 meeting, with direction to staff to move the carbon neutrality item (currently scheduled for the October 28 meeting) to November. At 1:08 a.m., the order of the agenda moved to item 2(c). (b)APPEAL TO THE CITY COUNCIL DENIAL OF PERMIT FOR MORE THAN TWO HOUSEHOLD PETS AT 601 25TH STREET, HERMOSA BEACH. Memorandum from Police Chief Sharon Papa dated September 24, 2014. Supplemental photos from Betty Starr dated October 9, 2014. This item was continued to the next meeting. 6.MUNICIPAL MATTERS (a)APPROVE AMENDMENTS TO SECTIONS 1.04, 1.10, 6.04, 8.12, 8.24, 8.40, 9.04, 12.20 AND 12.24 OF THE MUNICIPAL CODE TO RECLASSIFY CERTAIN ALCOHOL RELATED INFRACTIONS AS MISDEMEANORS THAT OCCUR DURING SPECIFIED TIMES AND RECLASSIFYING VIOLATIONS OF ANIMAL, REFUSE COLLECTION, NOISE AND SMOKING REGULATIONS FROM ADMINISTRATIVE TO CRIMINAL VIOLATIONS. Memorandum from Police Chief Sharon Papa dated September 30, 2014. This item was continued to the next meeting. City Council Minutes 10-14-14 Page 14107 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)PUBLIC SAFETY UPDATE.(Continued from meeting of September 23, 2014)Memorandum from Fire Chief David Lantzer and Police Chief Sharon Papa dated September 16, 2014. This item was continued to the next meeting. (b)UPDATE ON UNMANNED AIRCRAFT SYSTEMS ORDINANCE. Memorandum from Police Chief Sharon Papa dated October 7, 2014. This item was continued to the next meeting. (c)CITY COUNCIL MEETING SCHEDULE FOR 2015. Memorandum from City Manager Tom Bakaly dated October 7, 2014. This item was continued to the next meeting. (d)STRATEGIC PLAN ACTION AGENDA UPDATE. Memorandum from City Manager Tom Bakaly dated October 7, 2014. This item was continued to the next meeting. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meetings of September 9, 2014 and September 23, 2014) Memorandum from City Clerk Elaine Doerfling dated September 15, 2014. This item was continued to the next meeting. (b)VACANCIES – BOARDS AND COMMISSIONS – SCHEDULE APPLICANT INTERVIEWS FOR TWO PUBLIC WORKS COMMISSION TERMS. Memorandum from City Clerk Elaine Doerfling dated October 7, 2014. This item was continued to the next meeting. 9.OTHER MATTERS - CITY COUNCIL – None ADJOURNMENT - The Regular meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, October 15, 2014, at the hour of 1:20 a.m., to an Adjourned Regular meeting on Wednesday, October 22, 2014, at 5:30 p.m. for an onsite visit at North School (417 25th Street), to be followed by a joint meeting with the Hermosa Beach City School District Board at 7 p.m. in Council Chambers. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 10-22-14 Page 14108 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Wednesday, October 22, 2014, at the hour of 5:30 p.m. The meeting was called to order at 5:30 p.m. The Adjourned Regular Meeting took place at an offsite location – Hermosa Beach North School at 417 25th Street. The following members of the City Council were in attendance: Present:Barragan, Fangary, Petty, Mayor Tucker Absent:DiVirgilio ADJOURNMENT – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, October 22, 2014, at the hour of 6:15 p.m. to an Adjourned Regular Meeting at 7 p.m. on the same date in the Council Chambers, for the purpose of conducting a Joint Meeting with the Hermosa Beach City School District Board. ______________________________ City Clerk City Council Minutes 10-22-14 Page 14109 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Wednesday, October 22, 2014, at the hour of 7:04 p.m., for the purpose of conducting a joint meeting with the Hermosa Beach City School Board PLEDGE OF ALLEGIANCE – Ryan Nowicki ROLL CALL: Hermosa Beach City Council: Present:Barragan, Fangary, Petty, Mayor Tucker Absent:DiVirgilio Hermosa Beach School District Board of Trustees: Present: Beste, Bove-Lamonica, Campbell, Claypoole, President Ackerman Absent: None Also present were City Manager Tom Bakaly, Assistant to the City Manager Diane Strickfaden, and School District Superintendent Patricia Escalante. 1.PUBLIC PARTICIPATION: Mayor Tucker requested public comments regarding Measure Q be heard after discussion of the item. No one came forward to speak at this time. 2.AFTER SCHOOL PROGRAM. Supplemental information from City Manager Tom Bakaly dated October 16, 2014. Superintendent Escalante presented the report. Comments/suggestions from members of the City Council, School Board and staff included: o Increased enrollment has created a need for expanded afterschool care; o Various locations are under consideration, including the Verizon Building; o Many residents are unaware of the waiting list for afterschool care; o Community Center space is limited due to the many activities that take place there; o Valley School has no sustainable program because the City’s afterschool program is so inexpensive; o Staff at the District’s afterschool program are paid much better than those with the City, where there is high turnover among recreation leaders because it is a low-paying, temporary job; o City recreation leaders’ pay could be increased with monies from grants or by raising fees; and o Parents are encouraged to email with needs/wants for these programs. STATE OF THE SCHOOLS / MEASURE Q UPDATE.Supplemental presentation on Financials of the Long Range Facilities Master Plan, City Council Minutes 10-22-14 Page 14110 supplemental presentation on Measure Q, and supplemental FAQ Sheet, all received from the Hermosa Beach City School District October 21, 2014. Supplemental letter with attachment from Marie Rice, and supplemental letter from Jose Bacallao, both received October 21, 2014. Supplemental letter and document from Miyo Prassas, both received October 22, 2014. Board President Ackerman presented the report. Comments/suggestions from members of the City Council, School Board and staff included: o Both Valley and View Schools were named as California Distinguished Schools in 2014; o There were six City schools in the 1950s, today there are more students but only two schools; o Creative space-making has become the norm, including portable trailer classrooms and the splitting of some classrooms to allow two classes to take place in the room at the same time; o The electrical, lighting and plumbing systems are outdated; and o Measure Q is about needs, not wants. Coming forward to address the Council at this time were: No name given James Scott Monique Ehsan Carol Reznechek Rick Sowers Stacey Armato Responses/comments from members of the City Council, School Board and staff included: o Measure Q contains a provision about an oversight committee; o No Measure Q funds can be used for teachers’ salaries or maintenance; o Children's Journey is a consistent revenue source for the School District; o There is interest in a preschool within the City; o The walking school bus could be used more frequently; o An emphasis on creative solutions is required; o Property values in Hermosa are determined by both its beach and its schools; and o ADA compliance is required in all District facilities. ADJOURNMENT - The Adjourned Regular meeting of the City Council adjourned on Wednesday, October 22, 2014, at the hour of 9:00 p.m., to an Adjourned Regular meeting at 5 p.m. on October 28, 2014, for a Study Session on Priority Based Budgeting, to be followed at 7 p.m. by the Regular meeting. _______________________________ _______________________________ City Clerk Deputy City Clerk City Council Minutes 10-28-14 Page 14111 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, October 28, 2014, at the hour of 5:09 p.m. PLEDGE OF ALLEGIANCE – Mayor Tucker ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None PRIORITY BASED BUDGETING STUDY SESSION City Manager Bakaly provided an overview. PRESENTATION 1.REVIEW OF FISCAL HEALTH SCENARIOS, Tom Bakaly, City Manager Charts illustrating the various scenarios were projected on the screen. City Manager Bakaly said they would bring back the topic in January 2015. 2.PRIORITY BASED BUDGETING Jon Johnson and Chris Fabian, ICMA’s Center for Priority Based Budgeting, discussed the topic, with a slide presentation. a.AN ELECTED OFFICIAL’S PERSPECTIVE, Kathie Novak, Former Mayor of Northglenn, Colorado and Past President, National League of Cities Kathie Novak described her background and said her own experience proved to her that priority based budgeting makes dealing with budgets more efficient and easier. b.OVERVIEW OF PRIORITY BASED BUDGETING, Jon Johnson and Chris Fabian of ICMAS Center for Priority Based Budgeting Mr. Johnson discussed the steps to use the tool of priority based budgeting and how it can help a City accomplish its goals, and responded to Council questions. Ms. Novak elaborated on the process and responded to Council questions. Mr. Fabian also responded to Council questions. c.VALIDATION OF RESULTS FOR HERMOSA BEACH, Jon Johnson and Chris Fabian City Council Minutes 10-28-14 Page 14112 Mr. Johnson commented on the specific goals of Hermosa Beach identified by the Council and responded to Council questions. Ms. Novak further clarified and responded to Council questions. As suggested by Ms. Novak, Finance Director Copeland requested that the Council keep notes on issues they want addressed at budget time and pass these on to staff as they think of them so that they will not be missed when budget preparation time comes up. Jon Johnson showed a list of the seven community results specified by the Council and urged them to think about goals instead of focusing on cost only. PUBLIC PARTICIPATION No one came forward to address the Council. Additional Council questions were fielded by the consultants, as well as Finance Director Copeland and City Manager Bakaly. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, October 28, 2014, at the hour of 6:40 p.m. to the Regular meeting of the same date scheduled to begin at 7:00 p.m. _______________________________ City Clerk Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0717 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: To ratify the following check registers. Attachments: 1.Check Register 9-17-15 2.Check Register 9-24-15 3.Check Register 10-1-15 Approved: Viki Copeland, Finance Director Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ 09/17/2015 Check Register CITY OF HERMOSA BEACH 1 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79147 9/17/2015 16513 4IMPRINT 4146276 Crime Prevention Materials for Fiesta 001-2101-4201 483.39 Total : 483.39 79148 9/17/2015 11437 ADMINISTRATIVE SERVICES CO OP 325340 Taxi Voucher Program - Jul15 145-3404-4201 7,533.90 Total : 7,533.90 79149 9/17/2015 06290 AIR SOURCE INDUSTRIES INC 00653713 HazMat & Oxygen Refill/Aug15 001-2201-4309 401.50 Total : 401.50 79150 9/17/2015 16893 AMERICAN MICROIMAGING, INC 47095 Laserfiche & AMI Support/Annual Contract 153-2106-4201 5,991.00 Total : 5,991.00 79151 9/17/2015 08741 ANGULO, ANSELMO 2015/7 Polygraph/Aug15 001-2101-4201 150.00 Total : 150.00 79152 9/17/2015 09366 AQUA FLO 820777 Irrigation Supplies/Sep15 001-6101-4309 421.62 Total : 421.62 79153 9/17/2015 18891 ASCENT ELEVATOR SERVICES, INC 6594 Elevator Maintenance/Sep15 001-3304-4201 136.00 001-4204-4201 136.00 Total : 272.00 79154 9/17/2015 08614 ASPEN ENVIRONMENTAL GROUP 3283.001-07 EIR/Transpacific Fiber Optic Cable/Jul15 001-2108 22,333.18 Total : 22,333.18 79155 9/17/2015 13361 AT&T MOBILITY 287261798668X0908201 Yard/Cell Phones/Aug15 001-4202-4304 742.69 Total : 742.69 1Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 2 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79156 9/17/2015 19476 BEL USA LLC DM1961053 Tote Bags/Plastic Bag Ban Outreach 117-5301-4201 751.65 Total : 751.65 79157 9/17/2015 00163 BRAUN LINEN SERVICE 1270194 Prisoner Laundry/Aug15 001-2101-4306 75.30 1271583 Prisoner Laundry/Sep15 001-2101-4306 57.92 Total : 133.22 79158 9/17/2015 17050 BW PRINTWORKS 1567 Shift Calendars/Day Planner 001-2201-4305 454.71 Total : 454.71 79159 9/17/2015 12989 CAL STATE RENT A FENCE INC 53936 Temp Fence Rental/Under Pier 001-6101-4201 445.00 Total : 445.00 79160 9/17/2015 00016 CALIFORNIA WATER SERVICE 4286211111 Sep 2nd Water Usage - Aug15 105-2601-4303 2,465.52 001-6101-4303 23,814.57 001-4204-4303 1,415.15 001-3304-4303 342.26 Total : 28,037.50 79161 9/17/2015 09632 CDWG XV05828 Ink & Toner/Sep15 715-1206-4305 925.59 XV07877 Ink & Toner/Sep15 715-1206-4305 910.52 Total : 1,836.11 79162 9/17/2015 00634 CHEVRON AND TEXACO CARD SER 45073812 Gas Card Purchases/Jul & Aug15 715-2101-4310 438.19 45323580 Gas Card Purchases/Aug & Sep15 715-2101-4310 404.23 Total : 842.42 79163 9/17/2015 16167 CIVIL SOURCE INC 1017-0498-4 Inspection Services/Jul15 2Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 3 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79163 9/17/2015 (Continued)16167 CIVIL SOURCE INC 001-4202-4201 12,880.00 1017-403-17 CIP Engineer Staff Augmentation/Jul15 001-4202-4201 13,795.00 Total : 26,675.00 79164 9/17/2015 18570 CODE PUBLISHING INC 50785 Municipal Code Website Update 001-1121-4201 450.00 Total : 450.00 79165 9/17/2015 18178 COLLINS, CLAY 9562 Tinting Services/Black Impala 715-2101-4311 35.00 Total : 35.00 79166 9/17/2015 09436 COMPLETES PLUS 01UB9624 Auto Repair Parts/Aug15 715-2601-4311 1,091.24 Total : 1,091.24 79167 9/17/2015 00022 COPY SHOP, THE 44433 Laminating Services 001-2201-4305 39.24 Total : 39.24 79168 9/17/2015 18734 DE ANDA-SCAIA, NICO PO 7464 Education Reimb/Fall 2015 001-1201-4317 925.81 Total : 925.81 79169 9/17/2015 11355 DE LOS SANTOS, JIMMY TR 442 Per Diem Per Diem/Hazard Zone & Leader Conf 001-2201-4317 150.00 Total : 150.00 79170 9/17/2015 00364 DEPARTMENT OF JUSTICE 117304 Fingerprinting - Aug15 001-1203-4251 147.00 Total : 147.00 79171 9/17/2015 11449 DEWEY PEST CONTROL Acct #759408 Aug15 Pest Control Services/Sep15 001-4204-4201 651.00 Acct 1233239 Sewer Rat Abatement/Sep15 160-3102-4201 200.00 3Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 4 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 851.00 79171 9/17/2015 11449 DEWEY PEST CONTROL 79172 9/17/2015 17868 DONNOE & ASSOCIATES, INC 5676 CSO Test Rental 001-1203-4201 880.00 Total : 880.00 79173 9/17/2015 17824 EXSEL PROMOTIONS INC 10751 Outgoing Mayor Plaque 001-1101-4319 174.40 Total : 174.40 79174 9/17/2015 08422 FIRE INFORMATION SUPPORT SERV 1096 CADLink Restart/Troubleshoot 001-2201-4201 100.00 Total : 100.00 79175 9/17/2015 06344 FIRST CALL STAFFING SERVICES 00709-150353 Temp Services W/E 9/6/15 001-4201-4112 697.50 Total : 697.50 79176 9/17/2015 15406 GENERAL INDUSTRIAL SUPPLY 1120109-01 Safety Glasses 105-2601-4309 104.20 Total : 104.20 79177 9/17/2015 10836 GRAINGER 9824605621 Light Bulbs 715-2201-4311 23.54 Total : 23.54 79178 9/17/2015 11379 GREBBIEN, BRIAN TR 441 Per Diem Per Diem/Hazard Zone & Leadership Conf 001-2201-4317 150.00 Total : 150.00 79179 9/17/2015 19317 GREEN GIANT LANDSCAPE INC 1140-6 CIP 11-537 South Park/Prog Pmt 6 125-8537-4201 89,204.91 Total : 89,204.91 79180 9/17/2015 14204 HARTZOG AND CRABILL INC 15-0444 Traffic Engineering Services/Jul15 001-3104-4201 12,107.66 Total : 12,107.66 4Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 5 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79181 9/17/2015 16544 HATCHETT, BARRY 1001937.003 Theatre Damage Deposit/Fees Return 001-2111 577.50 Total : 577.50 79182 9/17/2015 07547 HINDERLITER DE LLAMAS AND ASSC 0021915-IN 14/15 CAFR Statistical Reports 001-1202-4201 695.00 Total : 695.00 79183 9/17/2015 19141 HUB INTERNATIONAL SERVICES August 2015 Special Event Insurance/Aug15 001-3897 436.76 Total : 436.76 79184 9/17/2015 16742 INDEPENDENT STATIONERS IN-000552301 Office Supplies/Aug15 001-2201-4305 77.96 IN-000553707 Office Supplies/Sep15 001-2101-4305 159.02 IN-000553748 Office Supplies/Sep15 001-4101-4305 58.46 Total : 295.44 79185 9/17/2015 19493 INTERNATIONAL E-Z UP INC INV212970 Pop-Up Tents 001-2101-4201 919.82 Total : 919.82 79186 9/17/2015 06100 IRON MOUNTAIN OFF-SITE DATA LUK3300 Off Site Storage/Sep15 001-1121-4201 159.00 Total : 159.00 79187 9/17/2015 10820 JENKINS AND HOGIN LLP 23410 General City Attorney Services/Aug15 001-1131-4201 21,280.60 23411 Code Enforcement/Aug15 001-1132-4201 585.00 23412 Land Use Advisory Services/Aug15 001-1131-4201 4,768.50 Total : 26,634.10 79188 9/17/2015 01165 JOBS AVAILABLE 1519018 Job Ads/Mgmt Analyst/Code Enforce Ofcr 5Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 6 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79188 9/17/2015 (Continued)01165 JOBS AVAILABLE 001-1203-4201 643.50 Total : 643.50 79189 9/17/2015 16903 L.E.F.T.A. SYSTEMS 1306 Software Support/Hosting 9/1/15-8/31/16 153-2106-4201 600.00 1307 Training Records Software Support 153-2106-4201 1,500.00 Total : 2,100.00 79190 9/17/2015 00151 LA CO SHERIFFS DEPARTMENT 160115NH 4th of July Staffing Augmentation 001-2101-4251 66,560.48 Total : 66,560.48 79191 9/17/2015 15574 LANDPORT SYSTEMS INC 2015-1802 Service Request System Support/Sep15 715-1206-4201 195.00 Total : 195.00 79192 9/17/2015 15442 LANTZER, DAVE PO 7007/TR 456 Hotel/Shuttle/Baggage/Fire Rescue Int'l 001-2201-4317 682.12 TR 429 Per Diem Per Diem/Hazard Zone & Leadership Conf 001-2201-4317 200.00 Total : 882.12 79193 9/17/2015 02175 LIEBERT CASSIDY WHITMORE 1409715 Legal, RE: Personnel Matter/Aug15 001-1203-4201 1,300.00 Total : 1,300.00 79194 9/17/2015 18312 MANIACI INSURANCE SERVICES 657 Benefits Connect Services/Aug15 001-1203-4201 569.16 Total : 569.16 79195 9/17/2015 14041 MCGOWAN, P.E., KATHLEEN HB-FY1516-002 Storm Water Admin/MS4 Permit/Aug15 161-3109-4201 2,197.50 Total : 2,197.50 79196 9/17/2015 18071 MERCHANTS LANDSCAPE SERVICES 46267 Exterior Landscape Maintenance/Aug15 001-6101-4201 16,190.00 6Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 7 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79196 9/17/2015 (Continued)18071 MERCHANTS LANDSCAPE SERVICES 46268 Exterior Landscape Maintenance/Aug15 105-2601-4201 3,306.00 Total : 19,496.00 79197 9/17/2015 17431 MICROSOFT CORPORATION E07001CE7B Office 365 Hosted Email 7/14/15-8/13/15 715-1206-4201 133.98 E07001CM0G Office 365 Hosted Email 7/14/15-8/13/15 715-1206-4201 474.08 Total : 608.06 79198 9/17/2015 18048 NATIONAL AUTO FLEET GROUP F00723 2016 F350 Truck/Sewer Dept 715-3102-5403 28,900.13 Total : 28,900.13 79199 9/17/2015 17516 NATIONAL BAND & TAG COMPANY 406258 Dog Tags 001-1204-4305 225.67 Total : 225.67 79200 9/17/2015 13114 OFFICE DEPOT 790297012001 Office Supplies/Aug15 001-2101-4306 102.99 790365187001 Office Supplies/Sep15 001-3302-4305 166.76 790369454001 Office Supplies/Sep15 001-3302-4305 724.69 791006322001 Office Supplies/Sep15 001-2101-4305 85.82 791151386001 Office Supplies/Sep15 001-4202-4305 315.64 Total : 1,395.90 79201 9/17/2015 16650 PAYPAL INC 43536564 Credit Processing - Prkg Meters/Aug15 001-3302-4201 1,174.70 001-3305-4201 482.02 001-3304-4201 650.22 Total : 2,306.94 7Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 8 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79202 9/17/2015 17096 PCR SERVICES CORPORATION 15-1764 Historic Consult/Fire Tower Demo 001-8632-4201 87.50 Total : 87.50 79203 9/17/2015 17972 PENCO ENGINEERING INC 0019630 Sewer Fee Analysis/Aug15 160-3102-4201 7,054.80 Total : 7,054.80 79204 9/17/2015 00608 PEP BOYS 008141035573 Auto Supplies/Sep15 715-2101-4311 93.27 Total : 93.27 79205 9/17/2015 19494 PEREIRA, ALBERT PO 7488 Impound Fee Refund 001-3841 187.00 Total : 187.00 79206 9/17/2015 11539 PROSUM TECHNOLOGY SERVICES 149293 IT Support/Aug15 715-1206-4201 12,659.00 149310 Backup Server/Cloud Storage 715-1206-4201 11,320.00 001-2101-4201 1,359.00 Total : 25,338.00 79207 9/17/2015 19016 PROVIDENCE MEDICAL INSTITUTE Insured ID 566815618 First Aid Services/Aug15 001-1203-4320 819.00 Total : 819.00 79208 9/17/2015 02715 PUBLIC SAFETY CENTER INC 5621836 Radio Batteries 001-2101-4307 954.81 Total : 954.81 79209 9/17/2015 13255 REDMOND, GEORGE DAVID 35857 Locksmith Services - Aug15 001-4204-4309 95.74 Total : 95.74 79210 9/17/2015 08837 REDONDO BEACH, CITY OF 559453 Fuel Purchases/Jul15 715-2201-4310 556.08 715-3102-4310 386.40 8Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 9 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 942.48 79210 9/17/2015 08837 REDONDO BEACH, CITY OF 79211 9/17/2015 18033 REVOLUTION 1001682.003 Special Event Security Deposit Return 001-2111 1,500.00 Total : 1,500.00 79212 9/17/2015 03726 RUSHER AIR CONDITIONING 2050893 City Hall A/C Thermostat & Belt 001-4204-4201 667.45 Total : 667.45 79213 9/17/2015 17496 SAINT ROCKE 45163 Navy Days Concerts 001-4601-4201 13,334.22 Total : 13,334.22 79214 9/17/2015 00839 SAXE CLIFFORD PH D, SUSAN 15-0902-2 Pre-Employment Exam/Sep15 001-2101-4201 450.00 Total : 450.00 79215 9/17/2015 03353 SBCU VISA 105-8520463-37666 CC Hermosa Five-0/Yoga Mats 001-4601-4328 58.69 23557 CC Fiesta Hermosa/Lollipops 001-2101-4201 150.00 Metro Auto Renew CC Express Lane Tolls/Auto Renew 001-2101-4305 40.00 Order #19524805 CC Underage Drinking Brochures 001-2101-4201 161.45 PO 6994 CC Light for Soundboard 001-4601-4201 90.34 PO 7225 CC Train/Newkirk/Bond Disclosure 001-1202-4317 85.00 PO 7236 CC Supplies for HPO Meeting 001-2101-4305 192.68 PO 7275 CC Milk for Jail Inmates 001-2101-4306 64.95 PO 7318 CC Security Software Required by Bank 715-1206-4201 129.00 9Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 10 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79215 9/17/2015 (Continued)03353 SBCU VISA PO 7328 CC Fiesta Hermosa/Coloring Books 001-2101-4201 112.00 PO 7403 CC Fabric Tackboard 001-2101-4305 531.08 PO 7475 CC Misc Personal Purchase Charged in Error 001-1203-4305 69.67 Ref 26001993159 CC Employee BBQ Supplies 001-1203-4305 38.05 Tin Roof CC PCH/Aviation Lunch Meeting 147-8160-4201 35.52 TR 437 Hotel CC Lantzer/League of CA Cities Conf 001-2201-4317 522.48 TR 453/454 Hotel CC Shattuck/Nichols/EOC Training 001-4601-4317 885.06 TR 464 Airfare CC Papa/Airfare/Int'l Assoc Police Chiefs 001-2101-4317 539.20 TR 464 Register CC Papa/Conference Registration 001-2101-4317 350.00 Total : 4,055.17 79216 9/17/2015 19150 SIERRA GROUP 94551-R Downtown Camera Project/Retention 153-2106-4201 15,000.00 Total : 15,000.00 79217 9/17/2015 08812 SOUTH BAY REGIONAL PUBLIC COMM 02732 Radio Repair 001-2101-4307 68.04 02733 Radio Repair 001-2101-4307 91.50 Total : 159.54 79218 9/17/2015 00159 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 Electrical Billing/Aug15 105-2601-4303 78.21 2-01-836-7458 Electrical Billing/Aug15 105-2601-4303 17.37 10Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 11 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79218 9/17/2015 (Continued)00159 SOUTHERN CALIFORNIA EDISON CO 2-02-274-0542 Electrical Billing/Aug15 001-6101-4303 26.84 2-09-076-5850 Electrical Billing/Aug15 105-2601-4303 160.95 2-19-024-1604 Electrical Billing/Aug15 001-4204-4303 3,532.87 2-21-400-7684 Electrical Billing/Aug15 105-2601-4303 38.40 2-26-686-5930 Electrical Billing/Aug15 105-2601-4303 299.34 Total : 4,153.98 79219 9/17/2015 18821 SPCALA 2015-0831 Animal Services/Aug15 001-3302-4201 400.00 Total : 400.00 79220 9/17/2015 10098 SPRINT NEXTEL COMMUNICATIONS 397572146-109 CommDev/Cell Phone Usage 8/4/15-9/3/15 001-4201-4304 158.57 Total : 158.57 79221 9/17/2015 15398 SRK PROMOTIONAL ADVERTISING 3258 Polo Shirt/Y. Plata 001-2101-4314 34.88 Total : 34.88 79222 9/17/2015 18210 STANTEC CONSULTING 947582 PCH Improve/Plans & Specs/Jul15 147-8160-4201 3,516.00 Total : 3,516.00 79223 9/17/2015 18100 STINE, SHARON TR 439 Per Diem Per Diem/Chief's Exec Assist Train 001-2101-4317 65.00 Total : 65.00 79224 9/17/2015 15277 TIME WARNER CABLE 8448 30 030 0088884 PW/Cable/Internet 9/16-10/15 001-4202-4201 180.87 8448 30 030 0241681 Yard/Internet 9/15-10/14 715-1206-4201 87.01 11Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 12 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79224 9/17/2015 (Continued)15277 TIME WARNER CABLE 8448 30 030 0241699 City Hall/Internet/Broadband 9/17-10/16 715-1206-4201 49.99 Total : 317.87 79225 9/17/2015 08207 UNDERGROUND SERVICE ALERT 820150315 Underground Service Alert/Aug15 160-3102-4201 31.50 Total : 31.50 79226 9/17/2015 18890 UNITED MAINTENANCE SYSTEMS 13080 City-Owned Bldgs/Janitorial/Aug15 001-4204-4201 7,612.00 Total : 7,612.00 79227 9/17/2015 13917 UNITED NATURAL BODYBUILDING 1001609.003 Theatre Security Deposit Return 001-2111 500.00 Total : 500.00 79228 9/17/2015 04768 UPTIME COMPUTER SERVICE 24197 Printer Maintenance/Oct15 715-1206-4201 542.00 Total : 542.00 79229 9/17/2015 17331 VALLEY POWER SYSTEMS INC I21986 E-11 Diagnostic/Diesel Charge 715-2201-4201 60.00 Total : 60.00 79230 9/17/2015 00015 VERIZON CALIFORNIA 1288513489 EOC Telecommunications/Sep15 001-2201-4304 348.51 310 318-8751 Cashier/TAPS Line/Sep15 001-1204-4304 51.21 Total : 399.72 79231 9/17/2015 15815 YOUNG, DONALD CURTISS PO 7463 Tennis Tournament 8/22-8/23 001-4601-4221 630.00 Total : 630.00 79232 9/17/2015 01206 ZUMAR INDUSTRIES 0160410 Scrap Aluminum 001-3104-4309 -328.98 12Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 13 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79232 9/17/2015 (Continued)01206 ZUMAR INDUSTRIES 0160553 Street Sign Maint Material/Aug15 001-4601-4201 836.47 0160554 Street Sign Maint Material/Aug15 001-3104-4309 893.40 Total : 1,400.89 1592041 9/16/2015 00243 HERMOSA BEACH PAYROLL ACCOUNT 09172015 PAYROLL 9/1/15 TO 9/15/15 161-1103 2,048.07 001-1103 515,483.79 105-1103 3,433.99 117-1103 1,842.46 145-1103 87.89 152-1103 28.14 160-1103 2,474.56 705-1103 2,669.99 715-1103 3,578.08 Total : 531,646.97 15922021 9/3/2015 00243 HERMOSA BEACH PAYROLL ACCOUNT 09032015 PAYROLL 8/16/15 TO 8/31/15 001-1103 722,951.78 105-1103 5,154.75 117-1103 2,234.48 145-1103 95.66 152-1103 168.50 160-1103 3,582.70 161-1103 2,933.12 705-1103 3,428.03 715-1103 7,359.62 Total : 747,908.64 159042841 9/17/2015 14691 ADMINSURE AS AGENT FOR THE 9/15/15 Liability Claims Reimb - Aug15 705-1209-4324 27,984.64 Total : 27,984.64 590178818 9/17/2015 13838 PITNEY BOWES INC ACH Debit Postage Meter Refill/Sep15 715-1208-4201 1,000.00 13Page: 09/17/2015 Check Register CITY OF HERMOSA BEACH 14 3:27:17PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,000.00 590178818 9/17/2015 13838 PITNEY BOWES INC 1591053891 9/16/2015 14691 ADMINSURE AS AGENT FOR THE 9/14/15 Work Comp Reimb - Sep15 705-1217-4324 12,414.07 Total : 12,414.07 Bank total : 1,773,250.18 91 Vouchers for bank code :boa 1,773,250.18Total vouchers :Vouchers in this report 91 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 14 inclusive, of the check register for 9-17-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10-5-15 14Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 1 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79233 9/24/2015 00321 A T AND T 310 796-6526 991 3 Circuit Billing - Sep15 001-2101-4304 118.24 331 254-6071 301 5 Circuit Billing - Sep15 001-2101-4304 58.99 333 267-6155 686 9 Circuit Billing - Sep15 001-2101-4304 192.70 333 267-6160 767 0 Circuit Billing - Sep15 001-2101-4304 60.83 333 267-6161 416 3 Circuit Billing - Sep15 001-2101-4304 60.83 333 267-6164 193 5 Circuit Billing - Sep15 001-2101-4304 51.87 333 267-6165 717 0 Circuit Billing - Sep15 001-2101-4304 51.87 Total : 595.33 79234 9/24/2015 14435 ACCELA PS023820 Accela Upgrade/Prog Mgmt Pmt 8 715-4201-4201 3,911.11 Total : 3,911.11 79235 9/24/2015 04715 ADMINSURE 8853 Insurance Claims Admin/Oct15 705-1217-4201 5,969.00 705-1209-4201 1,300.00 Total : 7,269.00 79236 9/24/2015 19319 AESCO 200705878 10-661 Srf Lgnd Test/Inspect/Jun15 150-2024 2,237.00 200705972 10-661 Srf Lgnd Test/Inspect/Jul15 150-8661-4201 859.00 200706002 10-661 Srf Lgnd Test/Inspect/Aug15 150-8661-4201 3,430.00 Total : 6,526.00 79237 9/24/2015 12143 ALTEC INDUSTRIES INC 5227019 Lift Truck Repairs 715-2601-4311 4,573.07 1Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 2 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79237 9/24/2015 (Continued)12143 ALTEC INDUSTRIES INC 5227221 Maintenance/Lift Truck/4th of July 715-2601-4311 816.88 Total : 5,389.95 79238 9/24/2015 16893 AMERICAN MICROIMAGING, INC 47126 Document Scanning Deposit 001-4202-4201 8,500.00 Total : 8,500.00 79239 9/24/2015 16510 AT AND T 0000006933107 Long Dist Charges 7/13/15-8/12/15 001-1121-4304 0.12 001-1132-4304 0.02 001-1141-4304 0.05 001-1202-4304 0.40 001-1203-4304 0.17 001-1208-4304 0.01 001-2101-4304 3.92 001-2201-4304 0.99 001-4101-4304 0.33 001-4201-4304 1.34 001-4202-4304 1.10 001-4204-4321 0.09 001-4601-4304 0.50 001-1204-4304 1.08 001-3302-4304 0.20 715-1206-4304 0.11 001-1201-4304 0.94 2Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 3 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79239 9/24/2015 (Continued)16510 AT AND T 000007051414 Long Dist Charges 8/13/15-9/12/15 001-1121-4304 0.18 001-1132-4304 0.02 001-1141-4304 0.06 001-1201-4304 0.94 001-1202-4304 0.45 001-1203-4304 0.15 001-2101-4304 3.19 001-2201-4304 1.04 001-4101-4304 0.33 001-4201-4304 1.34 001-4202-4304 1.08 001-4204-4321 0.09 001-4601-4304 0.50 001-1204-4304 1.08 001-3302-4304 0.21 715-1206-4304 0.11 Total : 22.14 79240 9/24/2015 13361 AT&T MOBILITY 287016141723X0914201 Engineers/Cell Phones/Aug15 001-4202-4304 231.81 Total : 231.81 79241 9/24/2015 19504 BIKELID LLC Vendor PO 11172014 Bike Lockers 001-1201-4201 4,950.54 Total : 4,950.54 79242 9/24/2015 08482 BOUNDTREE MEDICAL LLC 81901102 Medical Supplies/Sep15 001-2201-4309 71.90 81902472 Gloves for Jail 001-2101-4306 682.92 Total : 754.82 79243 9/24/2015 00262 CALIFORNIA MARKING DEVICE 4887 Ink Pad 001-4201-4305 14.17 3Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 4 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 14.17 79243 9/24/2015 00262 CALIFORNIA MARKING DEVICE 79244 9/24/2015 19484 CHAFIN, KIM PO 7504 Reimb/Leadership Hermosa Class 001-4101-4317 495.00 Total : 495.00 79245 9/24/2015 09694 CLEAN ENERGY CE11795226 Compressed Natural Gas/Aug15 715-4201-4310 38.20 Total : 38.20 79246 9/24/2015 19414 CONCEPT CONSULTANT INC Progress Payment 3 CIP 10-661 Surf Memorial Construction 150-8661-4201 57,388.65 Total : 57,388.65 79247 9/24/2015 00349 CSULB FOUNDATION PO 7525 Johnson/S. Smith/Gaglia/Smyth/Phillips 001-2101-4317 475.00 Total : 475.00 79248 9/24/2015 18734 DE ANDA-SCAIA, NICO TR 435 Per Diem Per Diem/ICMA Conference 001-1201-4317 150.00 Total : 150.00 79249 9/24/2015 00571 DEPARTMENT OF MOTOR VEHICLES PO 7539 Duplicate registration card 001-2101-4305 20.00 Total : 20.00 79250 9/24/2015 18589 DIGITAL EMS SOLUTIONS INC 00059 Patient Care Reporting Software 001-2201-4201 3,718.50 Total : 3,718.50 79251 9/24/2015 00122 DUNCAN PARKING TECHNOLOGIES DPT023466 AutoTRAX/Sep15 001-3302-4201 47.00 001-3305-4201 188.00 001-3304-4201 423.00 DPT023515 Liberty Meter Autotrax/Sep15 001-3302-4201 1,487.50 DPT023524 Wireless Fees/Sep15 001-3302-4201 680.00 4Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 5 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,825.50 79251 9/24/2015 00122 DUNCAN PARKING TECHNOLOGIES 79252 9/24/2015 19503 EMERGENCY EQUIPMENT SALES 15-0542 All Purpose Hooks 001-2024 252.49 Total : 252.49 79253 9/24/2015 06293 FEDEX KINKOS INC 101600008935 Laminating/Farmer's Mrkt Parking Permits 001-3302-4305 48.85 Total : 48.85 79254 9/24/2015 06344 FIRST CALL STAFFING SERVICES 00709-150438 Temp Services W/E 9/13/15 001-4201-4112 348.75 Total : 348.75 79255 9/24/2015 14170 FLANAGAN,UNGER,GROVER,MCCOOL 001-00519216 Officers' Witness Fees Refund 001-3904 550.00 Total : 550.00 79256 9/24/2015 15406 GENERAL INDUSTRIAL SUPPLY 1120109-02 Safety Glasses 105-2601-4309 160.23 Total : 160.23 79257 9/24/2015 09058 GOLDEN WEST COLLEGE TR 467 Registration Frilot/POST Supervisory Course 001-2101-4317 243.00 Total : 243.00 79258 9/24/2015 17149 GREELY, CRAIG 1001719.003 Theatre Damage Deposit Return 001-2111 500.00 Total : 500.00 79259 9/24/2015 00204 IDENTI-KIT COMPANY, INC.105145 Annual License 001-2101-4201 490.50 Total : 490.50 79260 9/24/2015 16742 INDEPENDENT STATIONERS IN-000555518 Office Supplies/Sep15 001-2101-4305 73.08 Total : 73.08 5Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 6 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79261 9/24/2015 02458 INGLEWOOD WHOLESALE ELECTRIC 250036-00 Electrical Supplies - Sep15 105-2601-4309 101.65 001-2021 1.90 001-2022 1.90 Total : 105.45 79262 9/24/2015 19314 IPS GROUP INC 12608 Smart Meter Monthly Fees/Jun15 001-2024 3,311.48 Total : 3,311.48 79263 9/24/2015 05356 JOHN L HUNTER AND ASSOC INC HBBCR0715 Bev Container Recycle Program 150-3102-4201 38.00 HBUO0715 Used Oil Recycling Prog Admin/Jul15 160-3105-4201 560.50 Total : 598.50 79264 9/24/2015 18438 KATIE CASEY PUBLIC RELATIONS INV-000085 General City PR/Jul15 705-1209-4201 5,700.00 INV-000088 General City PR/Aug15 705-1209-4201 6,206.25 Total : 11,906.25 79265 9/24/2015 00850 L.N. CURTIS & SONS 1359656-00 Galleano/Turnouts/Coat & Pants 001-2201-4350 2,383.57 1370196-00 Items returned/Inv#1362158-00 001-2201-5405 -82.84 Total : 2,300.73 79266 9/24/2015 15442 LANTZER, DAVE TR 437 Per Diem Per Diem/Leage of CA Cities Conf 001-2201-4317 150.00 Total : 150.00 79267 9/24/2015 07847 LUIKS, LUDOVICA PO 7565 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79268 9/24/2015 10045 MAINSTREET TOURS 40039 Catalina Excursion Transportation 001-4601-4201 1,620.00 6Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 7 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79268 9/24/2015 (Continued)10045 MAINSTREET TOURS 40040 Catalina Excursion Transportation 145-3409-4201 8,460.00 Total : 10,080.00 79269 9/24/2015 17359 MOSHER, ROBERT PO 7566 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79270 9/24/2015 18996 NUVIS LANDSCAPE ARCHITECTURE 20070 Partial Pay #1 10-661 Srf Lgnd Plans/Specs/Jul15 150-8661-4201 2,037.50 Total : 2,037.50 79271 9/24/2015 13114 OFFICE DEPOT 788303281002 Office Supplies/Sep15 001-4202-4305 185.29 788624613002 Office Supplies/Aug15 001-1202-4305 86.28 791151801001 Office Supplies/Sep15 001-4202-4305 240.40 791635834001 Office Supplies/Sep15 001-2201-4305 95.66 791636070001 Office Supplies/Sep15 001-2201-4305 6.53 Total : 614.16 79272 9/24/2015 00093 OLYMPIC AUTO CENTER 13445 Ford F150 Body Shop Repair 715-2101-4311 240.00 13446 PD/'13 Charger Body Shop Repair 715-2101-4311 872.60 13447 PD/'14 Impala/Body Shop Repair 715-2101-4311 425.10 Total : 1,537.70 79273 9/24/2015 19501 PAC MODERN 1002042.003 Theatre Damage Deposit Refund 001-2111 432.50 Total : 432.50 7Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 8 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79274 9/24/2015 14693 PARS PUBLIC AGENCY RETIREMENT, US BANK32430 PARS/ARS Admin/Jul15 001-1101-4185 5.47 001-2201-4185 119.82 001-4204-4185 37.99 001-4601-4185 136.72 Total : 300.00 79275 9/24/2015 00608 PEP BOYS 08141036091 Auto Supplies/Aug15 715-3104-4311 45.54 08141036521 Auto Supplies/Sep15 715-4206-4311 32.68 Total : 78.22 79276 9/24/2015 13838 PITNEY BOWES INC 2196402-SP15 Postage Machine Rental/1st Qtr 715-1208-4201 455.18 Total : 455.18 79277 9/24/2015 01911 PROVIDENCE MEDICAL INSTITUTE Acct ID 600000285 Pre-Employment Physicals/Aug & Sep15 001-1203-4320 1,060.00 Total : 1,060.00 79278 9/24/2015 17676 PRUDENTIAL OVERALL SUPPLY 40954390 Uniform Rental 001-4202-4314 44.56 Total : 44.56 79279 9/24/2015 19502 RANGASWAMY, RAJ 2000378.003 PARK Program Refund 001-2111 505.05 Total : 505.05 79280 9/24/2015 03282 REDONDO BEACH, CITY OF 559449 City Prosecutor Services/Aug15 001-1132-4201 16,667.00 Total : 16,667.00 79281 9/24/2015 07869 RIVERSIDE CO SHERIFFS OFFICE TR 468 Registration J. Smith/POST Supervisory Course 001-2101-4312 331.00 Total : 331.00 79282 9/24/2015 16276 ROBINSON, JOAN PO 7564 2014 Assessment Tax Rebate 8Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 9 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79282 9/24/2015 (Continued)16276 ROBINSON, JOAN 105-3105 24.61 Total : 24.61 79283 9/24/2015 00839 SAXE CLIFFORD PH D, SUSAN 15-0908-1 Pre-Employment Exam/Sep15 001-2101-4201 450.00 Total : 450.00 79284 9/24/2015 03353 SBCU VISA 082015-G CC Special Event Surfboards 001-1101-4319 252.00 IC30411-0715 CC Teleconference Services/Jul15 001-1201-4304 28.50 Inv#000017 CC Council Meeting 001-1101-4305 71.00 Order#29RDC-G3A27 CCPostcards/Bag Ban Ordinance 001-1201-4305 66.73 PO 7287 CC Member Renew/Bakaly 001-1201-4315 1,400.00 PO 7377 CC DeAndaScaia/Member Renew 001-1201-4315 150.00 Ref # 523656 CC Meeting/Manhattan COG Reps 001-1201-4305 72.41 Total : 2,040.64 79285 9/24/2015 17643 SHARE CORPORATION 924678 Restroom Air Fresheners 001-4204-4309 742.20 Total : 742.20 79286 9/24/2015 19483 SMITH, JAMES TR 468 Per Diem Per Diem/POST Supervisory Course 001-2101-4312 500.00 Total : 500.00 79287 9/24/2015 17799 SOUTHWEST PIPELINE Progress Payment #2 CIP 14-402 Sewer Improve/Pmt 2 001-2024 25,196.14 Total : 25,196.14 79288 9/24/2015 18036 SPORTS CAMP MANAGEMENT 7546 Instruct Pmt/5488 9Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 10 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79288 9/24/2015 (Continued)18036 SPORTS CAMP MANAGEMENT 001-4601-4221 462.00 Total : 462.00 79289 9/24/2015 10098 SPRINT NEXTEL COMMUNICATIONS 269424317-165 PD Trunk Modems/Sep15 153-2106-4201 420.00 551834312-165 Comm Res/Cell Phones/Aug15 001-4601-4304 163.21 Total : 583.21 79290 9/24/2015 17795 SURF CITY THEATRE COMPANY 1002084.003 Damage Deposit/Fees Return 001-2111 330.00 Total : 330.00 79291 9/24/2015 00015 VERIZON CALIFORNIA 310 197-3683 Private Lines/Sep15 715-1206-4304 46.37 001-3302-4304 136.06 001-2101-4304 861.85 001-4204-4321 205.14 001-2201-4304 46.43 001-4601-4304 92.77 001-4202-4304 141.79 001-4201-4304 147.38 001-3304-4304 57.42 001-1204-4304 46.38 310 372-6373 Personnel Fax Line/Sep15 001-1203-4304 51.03 310 406-2421 Circuit Billing/Sep15 001-2101-4304 56.53 310 406-2462 Circuit Billing/Sep15 001-2101-4304 50.99 310 RT0-0181 Circuit Billing/Sep15 001-2101-4304 68.32 Total : 2,008.46 79292 9/24/2015 19313 VT ELECTRIC INC Progress Payment 3 CIP 13-656 Energy Conserve/Pmt 3 715-8656-4201 23,871.60 10Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 11 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 23,871.60 79292 9/24/2015 19313 VT ELECTRIC INC 79293 9/24/2015 11219 WESTCHESTER MEDICAL GROUP CH026-7236 Vaccination Services/Aug15 001-1203-4320 395.00 Total : 395.00 79294 9/24/2015 01206 ZUMAR INDUSTRIES 0160735 Street Sign Maint Material/Sep15 001-3104-4309 963.71 Total : 963.71 14607670 9/23/2015 10319 PUBLIC EMPLOYEES RETIREMENT, STATE OF CALIFORNIA09232015 PERS UNFUNDED LIABILITY SEP 2015 001-2101-4180 161,084.00 001-2033 64,567.00 001-2201-4180 60,976.00 001-2033 55.00 001-2101-4180 2.00 Total : 286,684.00 1591540570 9/23/2015 14691 ADMINSURE AS AGENT FOR THE 9/21/15 Worker's Comp Claims Reimb/Sep15 705-1217-4324 4,290.15 Total : 4,290.15 Bank total : 507,048.84 64 Vouchers for bank code :boa 507,048.84Total vouchers :Vouchers in this report 64 11Page: 09/24/2015 Check Register CITY OF HERMOSA BEACH 12 4:43:49PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 12 inclusive, of the check register for 9-24-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 12Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 1 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79295 10/1/2015 11437 ADMINISTRATIVE SERVICES CO OP 325816 Taxi Voucher Program - Aug15 145-3404-4201 6,175.41 Total : 6,175.41 79296 10/1/2015 13500 ALL DATA (AUTO INFORMATION Acct # 310-318-0260 Auto Repair Info Subscrip 715-4206-4201 1,635.00 Total : 1,635.00 79297 10/1/2015 12470 AMERICAS TROPHY COMPANY PO 7026 Barylski Memorial Bench Plaque 001-6101-5402 186.93 PO 7195 Keane Memorial Bench Plaque 001-6101-5402 186.93 Total : 373.86 79298 10/1/2015 09366 AQUA FLO 824820 Irrigation Supplies/Sep15 001-6101-4309 53.15 Total : 53.15 79299 10/1/2015 16660 ATHENS SERVICES 1303569 Citywide Sweep/Steam/Clean Aug15 001-3301-4201 5,590.50 001-3104-4201 14,107.04 001-6101-4201 1,381.23 001-3304-4201 1,295.37 1303569-A Citywide Sweep/Steam/Clean Aug15 001-3301-4201 6,413.97 001-3104-4201 1,146.46 001-3304-4201 195.69 Total : 30,130.26 79300 10/1/2015 06409 BLUE DIAMOND MATERIALS 569242 School Mix Concrete 001-3104-4309 78.86 577574 Lot D/Asphalt 001-3104-4309 69.87 577633 Lot D/Asphalt 001-3104-4309 74.47 1Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 2 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 223.20 79300 10/1/2015 06409 BLUE DIAMOND MATERIALS 79301 10/1/2015 08482 BOUNDTREE MEDICAL LLC 81905668 Medical Supplies - Sep15 001-2201-4309 611.13 Total : 611.13 79302 10/1/2015 16992 BRANDMAN UNIVERSITY Student ID B00230523 De Los Santos/Fall Tuition 001-2201-4317 1,890.00 Total : 1,890.00 79303 10/1/2015 00163 BRAUN LINEN SERVICE 1272993 Prisoner Laundry/Sep15 001-2101-4306 65.19 1274399 Prisoner Laundry/Sep15 001-2101-4306 59.18 Total : 124.37 79304 10/1/2015 09614 BROMBERG, GEORGE 90515 300&500' Notices-9/15/15 Plan Comm Meet 001-4101-4201 1,724.00 Total : 1,724.00 79305 10/1/2015 12989 CAL STATE RENT A FENCE INC 54300 Fence Rental/Under Pier 001-6101-4201 495.00 Total : 495.00 79306 10/1/2015 18671 CALIF CONTRACT CITIES ASSOC Hermosa Beach Stormwater Funding Options 2015 161-3109-4251 2,548.49 Total : 2,548.49 79307 10/1/2015 19321 CALIFORNIA CONSULTING LLC 1202 Grant Writing Services 001-1201-4201 7,500.00 Total : 7,500.00 79308 10/1/2015 00262 CALIFORNIA MARKING DEVICE 4902 Comm Ctr Signs Req'd by STAR Program 001-4601-4308 119.90 Total : 119.90 79309 10/1/2015 08909 CARPET SPECTRUM City PO#4202-06562 Comm Srvcs Bldg Flooring 715-3302-4201 4,950.00 2Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 3 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 4,950.00 79309 10/1/2015 08909 CARPET SPECTRUM 79310 10/1/2015 09632 CDWG XW76972 3 Year iPad Warranties 715-1206-5401 991.20 Total : 991.20 79311 10/1/2015 19484 CHAFIN, KIM PO 7567 Reimbursement for Filing Cabinet 001-4101-4305 298.41 Total : 298.41 79312 10/1/2015 00349 CSULB FOUNDATION PO 7540 Registration Lewis/Sibbald/Internal Affairs 001-2101-4312 682.00 Total : 682.00 79313 10/1/2015 01962 FEDERAL EXPRESS CORP 5-164-41251 CIP 10-661 Express Mail to LA County 001-8661-4201 29.94 5-171-94844 E&B Oil Settlement Express Mailing 001-1202-4305 25.65 Total : 55.59 79314 10/1/2015 18361 FISHER CONTRACTOR INC 15-2733 Bard Garage HVAC/Framework/Support Beams 001-8614-4201 1,850.00 Total : 1,850.00 79315 10/1/2015 15406 GENERAL INDUSTRIAL SUPPLY 1120109-03 Mechanix Wear Gloves 105-2601-4309 125.18 Total : 125.18 79316 10/1/2015 14589 GRANICUS INC 66075 LegislateMgmt/CitizenParticipate/1stQtr 715-1206-4201 2,026.75 67018 iPad Monthly Service/Aug & Sep15 001-1101-4201 400.00 68123 Open Platform Managed Srvc/2nd Qtr 715-1206-4201 6,122.16 68311 VoteCast Managed Service/2nd Qtr 001-1101-4201 600.00 3Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 4 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79316 10/1/2015 (Continued)14589 GRANICUS INC 68384 LegislateMgmt/CitizenParticipate/2ndQtr 715-1206-4201 3,840.00 68752 VoteCast Display Installation 001-1101-4201 1,798.50 Total : 14,787.41 79317 10/1/2015 19035 GROOMER, MARLENA PO 7545 Instruct Pmt/5854 001-4601-4221 123.20 Total : 123.20 79318 10/1/2015 02102 HARRIS & ASSOCIATES 29524 CIP 14-173 8th St Improve/Aug15 122-8173-4201 4,947.50 Total : 4,947.50 79319 10/1/2015 09130 HRBOKA, DENNIS PO 7619 Instructor Payment/Class No. 5228 001-4601-4221 1,260.00 Total : 1,260.00 79320 10/1/2015 19507 INDUSTRIAL TIRE SERVICE INC 75591 Service Call/Tire Mounting 715-3104-4311 978.16 Total : 978.16 79321 10/1/2015 19506 JOHN A. MARTIN AND ASSOCIATES 12013 CIP 14-632 Tower Demo Seismic Analysis 001-8632-4201 6,200.00 Total : 6,200.00 79322 10/1/2015 00354 JOHN DEERE LANDSCAPES 73145096 Irrigation Equipment Repair 001-6101-4309 577.02 Total : 577.02 79323 10/1/2015 12162 JOL DESIGN Citizen PD Academy Citizen Police Academy Shirts 001-2101-4201 292.67 Total : 292.67 79324 10/1/2015 19371 KOGER, ASHLEY PO 7562 Mileage/Asset Forfeiture Class 001-2101-4317 30.70 4Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 5 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 30.70 79324 10/1/2015 19371 KOGER, ASHLEY 79325 10/1/2015 10930 KOSSUTH, GABOR PO 7613 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79326 10/1/2015 15574 LANDPORT SYSTEMS INC 2015-2059 Service Request System Support/Oct15 715-1206-4201 195.00 Total : 195.00 79327 10/1/2015 10677 LAWRENCE, LARRY CDBG Aug 15 CDGB Staff Augment/Aug15 001-4101-4201 680.00 Skechers August 2015 Skechers Staff Augmentation/Aug15 001-4101-4201 476.00 Total : 1,156.00 79328 10/1/2015 00167 LEARNED LUMBER B469963 Lumber/Sep15 001-6101-4309 105.23 B472225 Epoxy Mixing Nozzle/System 001-3104-4309 137.62 Total : 242.85 79329 10/1/2015 11984 LEWIS, WAYNE PO 7541 Per Diem Meal Reimb/Internal Affairs 001-2101-4312 45.00 Total : 45.00 79330 10/1/2015 10681 MAYNOR, DONALD H.DHM 7080 UUT Audit/Legal Services/1st Qtr 001-1202-4201 1,250.00 Total : 1,250.00 79331 10/1/2015 13791 MONTROSE AND ASSOCIATES INC 25301 Consulting Services/RFP/Aug15 715-4204-4201 1,377.00 Total : 1,377.00 79332 10/1/2015 17032 NITZCHNER, CONNIE 1002334.003 Theatre Damage Deposit Return 001-2111 500.00 Total : 500.00 5Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 6 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79333 10/1/2015 13114 OFFICE DEPOT 791474591001 Office Supplies/Sep15 001-4201-4305 14.93 791474972001 Office Supplies/Sep15 001-4201-4305 107.43 792670392001 Calculator Ink 001-2201-4305 4.13 792677046001 EOC Printer Ink 001-2201-4305 56.67 Total : 183.16 79334 10/1/2015 17007 ORTLEY TRANSPORTATION 3504 Afterschool Shuttle 9/2/15-9/15/15 145-3411-4201 2,160.00 Total : 2,160.00 79335 10/1/2015 01911 PROVIDENCE MEDICAL INSTITUTE Guarantor ID 1010127 SART Medical Services/Jul15 001-2101-4201 730.00 Total : 730.00 79336 10/1/2015 17676 PRUDENTIAL OVERALL SUPPLY 40956724 Mats & Shop Towels 001-2201-4309 27.18 40956725 Mats 001-4204-4309 46.28 40956726 Mats 001-3302-4309 29.78 40956727 Mats 001-4204-4309 33.68 40956728 Shop Towels 715-4206-4309 19.68 40956729 Uniform Rental 001-4202-4314 44.56 40956730 Mats 001-2101-4309 33.08 40956731 Mats & Shop Towels 001-3302-4309 24.18 Total : 258.42 79337 10/1/2015 13255 REDMOND, GEORGE DAVID 36082 Locksmith Services - Sep15 6Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 7 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79337 10/1/2015 (Continued)13255 REDMOND, GEORGE DAVID 715-2101-4311 38.15 Total : 38.15 79338 10/1/2015 19210 RINCON CONSULTANTS INC 23737 Skechers EIR/Jul15 001-2107 1,205.00 23945 Skechers EIR/Aug15 001-2107 1,125.58 Total : 2,330.58 79339 10/1/2015 16425 SAFEWAY INC VONS 722924-090915-2110 PARK Program Supplies 001-4601-4308 242.72 Total : 242.72 79340 10/1/2015 12581 SIBBALD, JONATHAN PO 7542 Per Diem/Internal Affairs Investigation 001-2101-4312 45.00 Total : 45.00 79341 10/1/2015 07158 SIEMENS INDUSTRY INC 5620008456 Signal Maint/Aug15 001-3104-4201 829.95 Total : 829.95 79342 10/1/2015 08812 SOUTH BAY REGIONAL PUBLIC COMM 02747 Dispatch Services/Qtr 2 001-3302-4251 16,627.38 001-2201-4251 16,627.37 001-2101-4251 133,019.00 02752 Radio Equipment Repair 001-2101-4309 312.71 02753 Portable Radio Repair 001-3302-4307 104.45 02754 Portable Radio Repair 001-3302-4307 34.00 02755 Portable Radio Repair 715-2101-4311 33.00 Total : 166,757.91 79343 10/1/2015 00159 SOUTHERN CALIFORNIA EDISON CO 2-29-332-0750 Electrical Billing/Sep15 7Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 8 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79343 10/1/2015 (Continued)00159 SOUTHERN CALIFORNIA EDISON CO 105-2601-4303 111.93 Total : 111.93 79344 10/1/2015 15373 ST ABRAAM CHURCH 1002117.003 Theatre Damage Deposit/Fees Return 001-2111 667.50 Total : 667.50 79345 10/1/2015 18100 STINE, SHARON TR 458 Per Diem Per Diem/EOC Ops & Planning 001-2101-4317 150.00 Total : 150.00 79346 10/1/2015 15277 TIME WARNER CABLE 8448 30 030 0046247 City Hall/Cable 9/24/15-10/23/15 715-4204-4201 73.26 8448 30 030 0241673 Internet/Comm Res/Oct15 715-1206-4201 175.96 8448 30 030 0340764 FD/Cable/Oct15 001-2201-4201 137.54 Total : 386.76 79347 10/1/2015 11102 TORRANCE WHOLESALE NURSERY 551356 Landscape Materials/Sep15 001-6101-4309 313.92 Total : 313.92 79348 10/1/2015 09374 U.S. ARMOR 5454 Ballistic Vest 001-2101-4350 751.01 Total : 751.01 79349 10/1/2015 18890 UNITED MAINTENANCE SYSTEMS 13118 Civic Center Janitorial Services/Sep15 001-4204-4201 7,612.00 Total : 7,612.00 79350 10/1/2015 18666 VERIZON BUSINESS SERVICES 69567691 VoIP Services/Bard/Aug15 001-2201-4304 17.86 001-2101-4304 54.41 69568877 VoIP Services/EOC Gym/Aug15 001-2201-4304 57.61 8Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 9 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79350 10/1/2015 (Continued)18666 VERIZON BUSINESS SERVICES 69569273 VoIP Services/Yard/Aug15 001-4202-4304 142.87 69569314 VoIP Services/Comm Res/Aug15 001-4601-4304 125.43 69569742 VoIP Services/City Hall/Aug15 001-1101-4304 37.89 001-1121-4304 59.73 001-1132-4304 17.85 001-1141-4304 35.67 001-1201-4304 110.72 001-1202-4304 89.31 001-1203-4304 71.48 001-1204-4304 107.33 001-1208-4304 6.69 001-2101-4304 752.16 001-2201-4304 211.70 001-4101-4304 131.19 001-4201-4304 131.71 001-4202-4304 220.86 001-4204-4321 17.83 715-1206-4304 17.86 Total : 2,418.16 79351 10/1/2015 00015 VERIZON CALIFORNIA 310 372-6186 Fax Charges 9/16/15-10/15/15 001-1121-4304 9.69 001-1141-4304 9.69 001-1201-4304 9.69 001-1202-4304 9.69 001-1203-4304 9.69 Total : 48.45 79352 10/1/2015 09056 VERIZON ONLINE 1160742236 Fiber Optic Line 9/13/15-10/12/15 715-1206-4201 215.00 Total : 215.00 79353 10/1/2015 03209 VERIZON WIRELESS LA 9752132678 FD/Cell Phone/A. Marks 8/11/15-9/10/15 9Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 10 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79353 10/1/2015 (Continued)03209 VERIZON WIRELESS LA 001-2201-4304 53.29 9752398097 FD/LCM 12 Lead Program Aug 17-Sep 16 001-2201-4304 85.64 9752398098 City Mgr/Cell/iPad 8/17/15-9/16/15 001-1201-4304 108.72 Total : 247.65 79354 10/1/2015 16294 VISION INTERNET PROVIDERS INC 31038 Web Hosting Fee/Sep15 715-1206-4201 200.00 Total : 200.00 79355 10/1/2015 01206 ZUMAR INDUSTRIES 0160854 Street Sign Maint Material/Aug15 001-3104-4309 234.22 Total : 234.22 65007512 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 102 104 5900 3 Gas Bill/Aug15 001-4204-4303 34.08 Total : 34.08 159195420 9/29/2015 14691 ADMINSURE AS AGENT FOR THE 9/28/15 Worker's Comp Claims Reimb/Sep15 705-1217-4324 11,824.05 Total : 11,824.05 600176476 9/18/2015 13838 PITNEY BOWES INC ACH Debit Postage Meter Refill/Sep15 715-1208-4201 1,000.00 Total : 1,000.00 650075126 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 097 904 5900 3 Gas Bill 8/10/15-9/9/15 001-4204-4303 86.86 Total : 86.86 650075130 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 115 404 6900 1 Gas Bill/Aug15 001-4204-4303 33.15 Total : 33.15 650075134 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 139 104 4600 7 Gas Bill/Aug15 001-4204-4303 17.82 10Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 11 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 17.82 650075134 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 650075135 9/23/2015 00170 SOUTHERN CALIFORNIA GAS CO 141 204 4600 1 Gas Bill/Aug15 001-4204-4303 20.69 Total : 20.69 650100014 9/23/2015 13838 PITNEY BOWES INC ACH Debit Postage Meter Refill/Sep15 715-1208-4201 1,000.00 Total : 1,000.00 660126933 9/24/2015 13838 PITNEY BOWES INC ACH Debit Postage Meter Refill/Sep15 715-1208-4201 1,000.00 Total : 1,000.00 1591733126 9/29/2015 14691 ADMINSURE AS AGENT FOR THE Special Settlement Worker's Comp Settlement 705-1217-4324 146,573.56 Total : 146,573.56 Bank total : 445,065.97 71 Vouchers for bank code :boa 445,065.97Total vouchers :Vouchers in this report 71 11Page: 10/01/2015 Check Register CITY OF HERMOSA BEACH 12 4:18:05PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 12 inclusive, of the check register for 10-1-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10-1-15 12Page: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0729 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: To receive and file the tentative future agenda items. Attachments: Tentative Future Agenda Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ October 7, 2015 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 13, 2015 TENTATIVE FUTURE AGENDA ITEMS OCTOBER 27, 2015 @ 5:30PM PUBLIC WORKS COMMISSION APPLICANT INTERVIEWS OCTOBER 27, 2015 @ 6:00PM CLOSED SESSION OCTOBER 27, 2015 MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Quarterly Update - Strategic Plan Action Agenda Management Analyst Update on PCH/Aviation Project Public Works Director / City Manager Update on Athens Services: Current Services, AB1826 and Pier Plaza Compactor Environmental Analyst PRESENTATIONS PRESENTATION BY PARTICIPANTS IN “THIS IS MY CITY” SUMMER CAMP IMPACT OF YOUR VOTES PRESENTATION BY COUNTY REGISTRAR-RECORDER COMMUNITY AND OUTREACH TEAM CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of October 20, 2015 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 16, 2015 Public Works Director Planning Commission Tentative Future Agenda Community Development Director Award of Contract - Tower Demolition Public Works Director Award of Contract – Sanitation Sewer Cleaning Public Works Director PUBLIC HEARINGS - 7:30 PM Speed Signs Survey MUNICIPAL MATTERS Downtown Cost/Benefit Finance Analysis Finance Director Initial discussion of reviewing the Municipal Code to clarify the definition of short-term rentals and enhance the City’s ability to enforce violations - 2 Councilmembers, Initial Report Community Development Director Review of current practices and the Municipal code to enhance the City’s ability to enforce permits related to using of city property (beach, parks, and other facilities) for training classes – 3 Councilmembers, Detailed Report Acting Recreation Manager Policy on procedure for voting on Boards/Commissions Applicants City Clerk Polystyrene Use Update Community Development Director / Environmental Analyst Approval of 2015-16 MOU with Bargaining Units Interim Human Resources Manager City Council Meeting Schedule for 2016 City Manager CCA Contract – Lancaster Environmental Analyst 2 NOVEMBER 10, 2015 @ 6:00PM STUDY SESSION: STREET PAVING PROGRAM AND GOULD AVENUE NOVEMBER 10, 2015 MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Update on Open Gov – Transparency Finance Director PRESENTATIONS CHAMBER OF COMMERCE PRESENTS CHECKS TO CHARITIES RECOGNIZING LEADERSHIP HERMOSA BEACH EMERGING LEADERS CONSENT CALENDAR Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of August 31, 2015 Acting Fire Chief Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 6, 2015 Assistant to the City Manager Award of Contract – Street Paving Public Works Director PUBLIC HEARINGS - 7:30 PM Amend the Municipal Code by Adding Chapter 5.76 (Tobacco Retailers) Requiring Licensure of Tobacco Retailers to Reduce the Illegal Sale of Tobacco Products to Minors, Amending Chapter 8.40 to Expand the Definition of Tobacco Products to Include Electronic Cigarettes and Flavored Tobacco, and Making Violations of Chapter 5.76 Subject to Administrative Penalty Procedures (Continued from meeting of August 25, 2015) Community Development Director MUNICIPAL MATTERS Minutes Discussion Update City Clerk Introduction of Hermosa Beach Social Host Ordinance Police Chief Updating the City Street Signs as presented by Graphic Solutions to give Hermosa Beach a new updated look and discussion of entry signs on Herondo – 3 Councilmembers, Detailed Report Public Works Director Oversized Vehicle Ordinance Community Services Manager Parking Update: Update on Installation of Parking Meters in certain 15 minute “Green Zones” Phase 2 Parking Meter Installation Update - (Phase 1 status, Multi Space Meter Trial & Install, Mobile Pay-by-Phone Software and other upgrades, etc.) Community Services Manager Homeless Update Police Chief/Management Analyst Downtown Enforcement Unit: Update Police Chief Communication Update Public Information Officer Smoking Ordinance Enforcement Update Community Development Director NOVEMBER 24, 2015 @ 6:00PM CLOSED SESSION LITIGATION UPDATE NOVEMBER 24, 2015 PRESENTATIONS CANVAS OF VOTES AND INSTALLATION OF OFFICERS (ONLY ITEM ON AGENDA PER COUNCIL REQUEST FROM MEETING OF NOVEMBER 25, 2014) 3 DECEMBER 8, 2015 @ 7:00 PM MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Land Management System: Update Community Development Director CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of November 17, 2015 and December 2, 2015 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 18, 2015 Public Works Director MUNICIPAL MATTERS Phase 3 Recommendation for Purchase - Council Discussion/Direction (Upgrades of remaining citywide coin meters) Management Analyst National Citizen Survey Overview Human Resources Manager DECEMBER 22, 2015 – NO MEETING PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.Finance Director Ethics Policy City Manager & Finance Director Food Trucks – Policy Discussion Community Development Director PCH/Aviation Project Update (Including Aesthetic Signage)Public Works Director Hope Chapel Development City Manager/Economic Dev Officer Business Improvement District (BID) for Pier Plaza – Assist in BID Proposal Economic Development Officer Additional Bike Paths Discussion Public Works Director Award Construction Contract for CIP 13-655 City Facilities ADA Improvements Public Works Director Cooperative Agreement with CalTrans (Continued from meeting of April 14, 2015)Public Works Director Community Risk Analysis Fire Chief 11th Street Hotel Community Development Director Council Chambers: City Logo and Name on Council Chambers Wall Dais Layout AV Podium for presentations City Manager / Public Works Director Update Personnel Policies Human Resources Manager Long-term Reduced/Free Daytime Parking Program & Possible Chamber Marketing Plan - Council Discussion/Direction (Only after Council direction regarding Phase 2 purchases) Management Analyst 2015/16 Economic Development Plan Update Economic Development Officer Approval of Changes to the Classification Specification for Recreation Coordinator Human Resources Manager Approval of Classification Specification for Emergency Management Coordinator Human Resources Manager Approval of Classification Specification for Environmental Services Analyst Human Resources Manager Update on Use of Community Dialogue Decision Making Tool City Manager Use of City Email Address Human Resources Manager Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0744 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 REVENUE AND EXPENDITURE REPORTS FOR AUGUST 2015 (Finance Director Viki Copeland) Recommended Action: To receive and file the August 2015 Financial Reports. Summary: Attached are the August 2015 Revenue and Expenditure reports.The reports provide detail by revenue account and by department for expenditures,with summaries by fund at the back of each report. General Fund revenue is 9.61%received for 16.67%of the fiscal year.The General Fund revenue, particularly tax revenue,is not received incrementally.Adjusting for tax revenue,the total would be 18.46% General Fund expenditures are 14.44%expended for 16.67%of the fiscal year.Expenditures do not necessarily occur on an incremental basis. Attachments: 1.Revenue Report 2.Expenditure Report Respectfully Submitted by: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ 10/08/2015 CITY OF HERMOSA BEACH 1 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 11,339,888.00 0.00 0.00 11,339,888.00 0.00 3102 Current Year Unsecured 426,858.00 346,064.78 346,064.78 80,793.22 81.07 3103 Prior Year Collections 120,000.00 11,132.15 11,132.15 108,867.85 9.28 3104 In-lieu Sales Tax 716,424.00 0.00 0.00 716,424.00 0.00 3106 Supplemental Roll SB813 200,000.00 47,055.30 47,055.30 152,944.70 23.53 3107 Transfer Tax 237,307.00 0.00 0.00 237,307.00 0.00 3108 Sales Tax 2,149,273.00 246,319.32 246,319.32 1,902,953.68 11.46 3109 1/2 Cent Sales Tx Ext 182,608.00 0.00 0.00 182,608.00 0.00 3110 Time Warner Cable TV Franchise 137,293.00 0.00 0.00 137,293.00 0.00 3111 Electric Franchise 81,844.00 0.00 0.00 81,844.00 0.00 3112 Gas Franchise 50,688.00 0.00 0.00 50,688.00 0.00 3113 Refuse Franchise 224,424.00 30,222.52 30,222.52 194,201.48 13.47 3114 Transient Occupancy Tax 2,295,470.00 294,778.67 294,778.67 2,000,691.33 12.84 3115 Business License 1,050,834.00 95,075.90 95,075.90 955,758.10 9.05 3120 Utility User Tax 2,455,484.00 210,334.99 210,334.99 2,245,149.01 8.57 3122 Property tax In-lieu of Veh Lic Fees 2,157,858.00 0.00 0.00 2,157,858.00 0.00 3123 Verizon Cable Franchise Fee 312,062.00 0.00 0.00 312,062.00 0.00 Total Taxes 5.31 24,138,315.00 1,280,983.63 1,280,983.63 22,857,331.37 3200 Licenses And Permits 3202 Dog Licenses 14,000.00 292.00 292.00 13,708.00 2.09 3204 Building Permits 390,000.00 102,868.90 102,868.90 287,131.10 26.38 1Page: 10/08/2015 CITY OF HERMOSA BEACH 2 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3205 Electric Permits 75,820.00 18,729.10 18,729.10 57,090.90 24.70 3206 Plumbing Permits 63,000.00 19,321.00 19,321.00 43,679.00 30.67 3207 Occupancy Permits 16,000.00 2,640.00 2,640.00 13,360.00 16.50 3208 Grease Trap Permits 8,526.00 1,479.00 1,479.00 7,047.00 17.35 3209 Garage Sales 300.00 91.00 91.00 209.00 30.33 3211 Banner Permits 5,968.00 1,696.00 1,696.00 4,272.00 28.42 3213 Animal Redemption Fee 1,000.00 144.00 144.00 856.00 14.40 3214 Amplified Sound Permit 5,686.00 2,400.00 2,400.00 3,286.00 42.21 3215 Temporary Sign Permit 1,392.00 522.00 522.00 870.00 37.50 3217 Open Fire Permit 700.00 120.00 120.00 580.00 17.14 3218 Auto Repair Permit 3,400.00 0.00 0.00 3,400.00 0.00 3219 Newsrack Permits 1,320.00 0.00 0.00 1,320.00 0.00 3225 Taxicab Franchise Fees 176,000.00 0.00 0.00 176,000.00 0.00 3226 Admin Permit - Limited Outdoor Seating 262.00 0.00 0.00 262.00 0.00 3227 Mechanical Permits 31,571.00 6,628.30 6,628.30 24,942.70 20.99 3228 Concealed Weapons Permit 100.00 0.00 0.00 100.00 0.00 3230 Temporary Minor Special Event Permit 0.00 151.00 151.00 -151.00 0.00 Total Licenses And Permits 19.76 795,045.00 157,082.30 157,082.30 637,962.70 3300 Fines & Forfeitures 3301 Municipal Court Fines 226,407.00 26,793.81 26,793.81 199,613.19 11.83 3302 Court Fines /Parking 2,545,289.00 378,563.81 378,563.81 2,166,725.19 14.87 3305 Administrative Fines 5,500.00 300.00 300.00 5,200.00 5.45 3306 Nuisance Abatement- Restrooms 0.00 1,400.00 1,400.00 -1,400.00 0.00 2Page: 10/08/2015 CITY OF HERMOSA BEACH 3 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd Total Fines & Forfeitures 14.66 2,777,196.00 407,057.62 407,057.62 2,370,138.38 3400 Use Of Money & Property 3401 Interest Income 160,057.00 7,839.26 7,839.26 152,217.74 4.90 3402 Rents & Concessions 1,400.00 151.69 151.69 1,248.31 10.84 3404 Community Center Leases 41,000.00 6,883.20 6,883.20 34,116.80 16.79 3405 Community Center Rentals 200,000.00 31,058.00 31,058.00 168,942.00 15.53 3406 Community Center Theatre 65,000.00 6,971.10 6,971.10 58,028.90 10.72 3418 Special Events 120,000.00 16,130.00 16,130.00 103,870.00 13.44 3422 Beach/Plaza Promotions 30,000.00 0.00 0.00 30,000.00 0.00 3425 Ground Lease 35,816.00 5,969.40 5,969.40 29,846.60 16.67 3427 Cell Site License- Sprint 35,204.00 5,794.96 5,794.96 29,409.04 16.46 3428 Cell Site License - Verizon 29,961.00 4,944.00 4,944.00 25,017.00 16.50 3429 Inmate Phone Services 2,000.00 0.00 0.00 2,000.00 0.00 3431 Storage Facility Operating Lease 180,000.00 45,000.00 45,000.00 135,000.00 25.00 3432 Film Permits 0.00 19,550.00 19,550.00 -19,550.00 0.00 3450 Investment Discount 1,911.00 342.57 342.57 1,568.43 17.93 Total Use Of Money & Property 16.69 902,349.00 150,634.18 150,634.18 751,714.82 3500 Intergovernmental/State 3507 Highway Maintenance 3,100.00 0.00 0.00 3,100.00 0.00 3508 Mandated Costs 31,320.00 6,167.00 6,167.00 25,153.00 19.69 3509 Homeowner Property Tax Relief 78,605.00 0.00 0.00 78,605.00 0.00 3510 POST 15,000.00 0.00 0.00 15,000.00 0.00 3Page: 10/08/2015 CITY OF HERMOSA BEACH 4 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3511 STC-Service Officer Training 7,162.00 0.00 0.00 7,162.00 0.00 3575 VLF Coll Excess of $14m-Rev code 11001.5 8,094.00 0.00 0.00 8,094.00 0.00 Total Intergovernmental/State 4.30 143,281.00 6,167.00 6,167.00 137,114.00 3800 Current Service Charges 3801 Residential Inspection 33,534.00 6,624.00 6,624.00 26,910.00 19.75 3802 Planning Sign Permit/Master Sign Program 11,958.00 2,805.00 2,805.00 9,153.00 23.46 3803 Negative Declaration 10,155.00 0.00 0.00 10,155.00 0.00 3804 General Plan Maintenance Fees 63,000.00 17,574.00 17,574.00 45,426.00 27.90 3805 Amendment to Planning Entitlement 17,429.00 5,809.50 5,809.50 11,619.50 33.33 3807 Refuse Lien Fees/Consolidated 336.00 0.00 0.00 336.00 0.00 3808 Zone Variance Review 3,986.00 0.00 0.00 3,986.00 0.00 3809 Tentative Map Review 29,881.00 6,895.50 6,895.50 22,985.50 23.08 3810 Final Map Review 8,688.00 1,448.00 1,448.00 7,240.00 16.67 3811 Zone Change 3,806.00 0.00 0.00 3,806.00 0.00 3812 Conditional Use Permit - Comm/Other 16,058.00 4,941.00 4,941.00 11,117.00 30.77 3813 Plan Check Fees 466,000.00 109,371.96 109,371.96 356,628.04 23.47 3815 Public Works Services 60,000.00 9,262.00 9,262.00 50,738.00 15.44 3816 Utility Trench Service Connect Permit 58,000.00 3,367.00 3,367.00 54,633.00 5.81 3817 Address Change Request Fee 2,220.00 925.00 925.00 1,295.00 41.67 3818 Police Services 1,500.00 291.00 291.00 1,209.00 19.40 3819 Jail Services 6,500.00 244.00 244.00 6,256.00 3.75 3821 Daily Permit Lot A/Parking Structure 60,459.00 10,199.00 10,199.00 50,260.00 16.87 3823 Special Event Security/Police 36,000.00 1,976.00 1,976.00 34,024.00 5.49 4Page: 10/08/2015 CITY OF HERMOSA BEACH 5 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3824 500' Noticing 13,296.00 3,324.00 3,324.00 9,972.00 25.00 3825 Public Notice Posting 2,592.00 1,080.00 1,080.00 1,512.00 41.67 3827 Library Grounds Maintenance 16,005.00 0.00 0.00 16,005.00 0.00 3831 Non-Utility Street Excavation Permit 30,000.00 5,796.00 5,796.00 24,204.00 19.32 3834 Encroachment Permit 260,000.00 39,370.40 39,370.40 220,629.60 15.14 3836 Refund Transaction Fee 160.00 0.00 0.00 160.00 0.00 3837 Returned Check Charge 1,000.00 220.00 220.00 780.00 22.00 3839 Photocopy Charges 650.00 347.30 347.30 302.70 53.43 3840 Ambulance Transport 469,000.00 107,548.77 107,548.77 361,451.23 22.93 3841 Police Towing 98,000.00 8,140.00 8,140.00 89,860.00 8.31 3842 Parking Meters 1,895,344.00 469,838.11 469,838.11 1,425,505.89 24.79 3843 Parking Permits-Annual 430,000.00 14,164.00 14,164.00 415,836.00 3.29 3844 Daily Parking Permits 1,500.00 1,104.00 1,104.00 396.00 73.60 3845 Lot A Revenue 573,735.00 106,463.75 106,463.75 467,271.25 18.56 3846 No Pier Pkg Structure Revenue 668,975.00 159,257.50 159,257.50 509,717.50 23.81 3848 Driveway Permits 2,500.00 420.00 420.00 2,080.00 16.80 3849 Guest Permits 2,600.00 669.00 669.00 1,931.00 25.73 3850 Contractors Permits 28,000.00 7,616.00 7,616.00 20,384.00 27.20 3851 Cash Key Revenue 0.00 82.75 82.75 -82.75 0.00 3852 Recreation Program Transaction Fee 40,000.00 9,165.00 9,165.00 30,835.00 22.91 3856 500' - 2nd Noticing 1,500.00 0.00 0.00 1,500.00 0.00 3857 Parking Plan Application 21,136.00 11,979.00 11,979.00 9,157.00 56.68 3858 Monthly Permit Lot A/Parking Structure 135,408.00 21,824.00 21,824.00 113,584.00 16.12 3860 Car2Go Parking Fee 37,080.00 0.00 0.00 37,080.00 0.00 5Page: 10/08/2015 CITY OF HERMOSA BEACH 6 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3861 Fire Alarm Sys Insp - New Installation 600.00 0.00 0.00 600.00 0.00 3862 Alarm Permit Fee 3,600.00 975.00 975.00 2,625.00 27.08 3863 False Alarm Fee 250.00 86.00 86.00 164.00 34.40 3865 Lot B Revenue 101,800.00 18,304.30 18,304.30 83,495.70 17.98 3867 Precise Development Plans 21,736.00 0.00 0.00 21,736.00 0.00 3868 Public Noticing/300 Ft Radius 9,728.00 1,824.00 1,824.00 7,904.00 18.75 3871 Passport Processing Fee 15,000.00 3,050.00 3,050.00 11,950.00 20.33 3872 Passport Photo Fee 2,040.00 360.00 360.00 1,680.00 17.65 3876 Spec Fire Protectn Sys Insp-New Install 900.00 0.00 0.00 900.00 0.00 3878 Fire Re-Inspections 500.00 0.00 0.00 500.00 0.00 3882 Special Event Fire Code Permit 4,000.00 0.00 0.00 4,000.00 0.00 3884 Lot Line Adjustment 385.00 385.00 385.00 0.00 100.00 3886 Text Amendment/Private 4,755.00 0.00 0.00 4,755.00 0.00 3888 Slope/Grade Height Determination 10,517.00 8,856.00 8,856.00 1,661.00 84.21 3890 300 Ft Radius Noticing/Appeal to CC 225.00 225.00 225.00 0.00 100.00 3891 Appeal of Plng Comm Action to Council 1,854.00 0.00 0.00 1,854.00 0.00 3893 Contract Recreation Classes 350,000.00 89,283.00 89,283.00 260,717.00 25.51 3894 Other Recreation Programs 170,000.00 45,915.00 45,915.00 124,085.00 27.01 3895 Zoning Information Letters 1,064.00 0.00 0.00 1,064.00 0.00 3896 Mailing Fee 13.00 0.00 0.00 13.00 0.00 3897 Admin Fee/TULIP Ins Certificate 3,500.00 634.18 634.18 2,865.82 18.12 3899 Condo - CUP/PDP 81,510.00 16,502.00 16,502.00 65,008.00 20.25 Total Current Service Charges 20.88 6,401,968.00 1,336,542.02 1,336,542.02 5,065,425.98 6Page: 10/08/2015 CITY OF HERMOSA BEACH 7 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3902 Refunds/Reimb Previous Years 10,000.00 2,725.22 2,725.22 7,274.78 27.25 3903 Contributions Non Govt 0.00 15,514.00 15,514.00 -15,514.00 0.00 3904 General Miscellaneous 0.00 6,639.42 6,639.42 -6,639.42 0.00 3907 Pkg Str Utility Reimb From Beach House 2,600.00 0.00 0.00 2,600.00 0.00 3908 Hermosa Sr Ctr Donations/Memberships 6,000.00 1,769.00 1,769.00 4,231.00 29.48 3914 Planning EIR Admin Reimbursement 114,600.00 5,583.16 5,583.16 109,016.84 4.87 3938 Solid Waste Contract Admin Fee 50,910.00 4,316.75 4,316.75 46,593.25 8.48 3955 Operating Transfers In 362,884.00 60,480.00 60,480.00 302,404.00 16.67 3960 Verizon PEG Grant 17,925.00 0.00 0.00 17,925.00 0.00 3961 Chamber Funding Econ Dev 24,000.00 0.00 0.00 24,000.00 0.00 3963 HB Youth Enrichment Program Fee 20,000.00 0.00 0.00 20,000.00 0.00 Total Other Revenue 15.93 608,919.00 97,027.55 97,027.55 511,891.45 6800 Current Service Charges Continued 6801 Mural Review 1,263.00 0.00 0.00 1,263.00 0.00 6803 General Plan Amendment/ Map or Text 3,279.00 0.00 0.00 3,279.00 0.00 6807 Planning Commission Interpretation 1,176.00 0.00 0.00 1,176.00 0.00 6809 Categorical Exemption 2,460.00 738.00 738.00 1,722.00 30.00 6810 Deed Restriction/Covenant Review 6,945.00 1,389.00 1,389.00 5,556.00 20.00 6811 Landscape Plan Review 9,240.00 2,464.00 2,464.00 6,776.00 26.67 6813 Preliminary Plan Review 276.00 0.00 0.00 276.00 0.00 6825 Clean Bay Restaurant - NPDES Inspection 8,000.00 348.00 348.00 7,652.00 4.35 7Page: 10/08/2015 CITY OF HERMOSA BEACH 8 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6826 Light Industry - NPDES Inspection 3,500.00 0.00 0.00 3,500.00 0.00 6828 Public Improvement Plan Check 20,000.00 4,741.00 4,741.00 15,259.00 23.71 6834 Citation Sign-off 1,470.00 245.00 245.00 1,225.00 16.67 6835 Taxicab Inspection 225.00 0.00 0.00 225.00 0.00 6836 Police Business Background Check 221.00 0.00 0.00 221.00 0.00 6837 Deceased Animal Pickup 200.00 0.00 0.00 200.00 0.00 6839 Pet Home Quarantine Review 51.00 0.00 0.00 51.00 0.00 6840 Multiple Dog Review 717.00 103.00 103.00 614.00 14.37 6841 Fire Sprinkler System Insp - New Install 20,000.00 3,631.00 3,631.00 16,369.00 18.16 6847 Document Certification 9.00 0.00 0.00 9.00 0.00 6849 Traffic Plan Review 450.00 0.00 0.00 450.00 0.00 6850 Annual Business Fire Inspection 40,000.00 228.00 228.00 39,772.00 0.57 6851 Busines Licenses State Mandated Fee 2,200.00 473.00 473.00 1,727.00 21.50 6860 Refuse Lien Fees/Athens 294.00 0.00 0.00 294.00 0.00 Total Current Service Charges Continued 11.77 121,976.00 14,360.00 14,360.00 107,616.00 32,439,194.70 3,449,854.30 3,449,854.30 35,889,049.00 9.61Total General Fund 8Page: 10/08/2015 CITY OF HERMOSA BEACH 9 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lightg/Landscapg Dist Fund105 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 454,000.00 0.00 0.00 454,000.00 0.00 3103 Prior Year Collections 7,000.00 960.77 960.77 6,039.23 13.73 3105 Assessment Rebates -2,000.00 -123.05 -123.05 -1,876.95 6.15 Total Taxes 0.18 459,000.00 837.72 837.72 458,162.28 3400 Use Of Money & Property 3401 Interest Income 640.00 15.68 15.68 624.32 2.45 3450 Investment Discount 8.00 0.00 0.00 8.00 0.00 Total Use Of Money & Property 2.42 648.00 15.68 15.68 632.32 3900 Other Revenue 3955 Operating Transfers In 26,950.00 4,492.00 4,492.00 22,458.00 16.67 Total Other Revenue 16.67 26,950.00 4,492.00 4,492.00 22,458.00 481,252.60 5,345.40 5,345.40 486,598.00 1.10Total Lightg/Landscapg Dist Fund 9Page: 10/08/2015 CITY OF HERMOSA BEACH 10 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 State Gas Tax Fund115 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 3,728.00 179.79 179.79 3,548.21 4.82 3450 Investment Discount 44.00 7.86 7.86 36.14 17.86 Total Use Of Money & Property 4.97 3,772.00 187.65 187.65 3,584.35 3500 Intergovernmental/State 3501 Section 2106 Allocation 62,968.00 6,265.40 6,265.40 56,702.60 9.95 3502 Section 2107 Allocation 155,052.00 13,116.06 13,116.06 141,935.94 8.46 3503 Section 2107.5 Allocation 4,000.00 4,000.00 4,000.00 0.00 100.00 3512 Section 2105 (Prop 111) 112,836.00 9,695.71 9,695.71 103,140.29 8.59 3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA) 97,980.00 20,429.96 20,429.96 77,550.04 20.85 Total Intergovernmental/State 12.36 432,836.00 53,507.13 53,507.13 379,328.87 382,913.22 53,694.78 53,694.78 436,608.00 12.30Total State Gas Tax Fund 10Page: 10/08/2015 CITY OF HERMOSA BEACH 11 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 AB939 Fund117 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3450 Investment Discount 0.00 0.94 0.94 -0.94 0.00 Total Use Of Money & Property 0.00 0.00 0.94 0.94 -0.94 3800 Current Service Charges 3860 AB939 Surcharge 57,193.00 7,420.95 7,420.95 49,772.05 12.98 Total Current Service Charges 12.98 57,193.00 7,420.95 7,420.95 49,772.05 3900 Other Revenue Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued Total Current Service Charges Continued 0.00 0.00 0.00 0.00 0.00 49,771.11 7,421.89 7,421.89 57,193.00 12.98Total AB939 Fund 11Page: 10/08/2015 CITY OF HERMOSA BEACH 12 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Prop A Open Space Fund121 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3600 Intergovernmental/County 3608 Maintenance Allocation 20,557.00 0.00 0.00 20,557.00 0.00 3631 South Park Phase I Improvements Grant 112,500.00 0.00 0.00 112,500.00 0.00 133,057.00 0.00 0.00 133,057.00 0.00Total Prop A Open Space Fund 12Page: 10/08/2015 CITY OF HERMOSA BEACH 13 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 8,240.00 398.81 398.81 7,841.19 4.84 3426 Easement Agreement 318,845.00 79,711.28 79,711.28 239,133.72 25.00 3450 Investment Discount 97.00 17.42 17.42 79.58 17.96 247,054.49 80,127.51 80,127.51 327,182.00 24.49Total Tyco Fund 13Page: 10/08/2015 CITY OF HERMOSA BEACH 14 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Tidelands123 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 39.00 1.52 1.52 37.48 3.90 3450 Investment Discount 1.00 0.06 0.06 0.94 6.00 38.42 1.58 1.58 40.00 3.95Total Tyco Tidelands 14Page: 10/08/2015 CITY OF HERMOSA BEACH 15 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3116 Parks & Recreation Facility Tax 7,145.00 7,145.00 7,145.00 0.00 100.00 Total Taxes 100.00 7,145.00 7,145.00 7,145.00 0.00 3400 Use Of Money & Property 3401 Interest Income 6,686.00 285.40 285.40 6,400.60 4.27 3450 Investment Discount 79.00 12.41 12.41 66.59 15.71 Total Use Of Money & Property 4.40 6,765.00 297.81 297.81 6,467.19 3900 Other Revenue 3910 Park/Recreation In Lieu Fee 216,451.00 27,998.00 27,998.00 188,453.00 12.94 Total Other Revenue 12.94 216,451.00 27,998.00 27,998.00 188,453.00 194,920.19 35,440.81 35,440.81 230,361.00 15.38Total Park/Rec Facility Tax Fund 15Page: 10/08/2015 CITY OF HERMOSA BEACH 16 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Bayview Dr Dist Admin Exp Fund135 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 37.00 0.21 0.21 36.79 0.57 Total Use Of Money & Property 0.57 37.00 0.21 0.21 36.79 3900 Other Revenue 3925 Spec Assessment Admin Fees 4,350.00 0.00 0.00 4,350.00 0.00 Total Other Revenue 0.00 4,350.00 0.00 0.00 4,350.00 4,386.79 0.21 0.21 4,387.00 0.00Total Bayview Dr Dist Admin Exp Fund 16Page: 10/08/2015 CITY OF HERMOSA BEACH 17 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lower Pier Admin Exp Fund136 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3925 Special Assessment Admin Fees 2,600.00 0.00 0.00 2,600.00 0.00 2,600.00 0.00 0.00 2,600.00 0.00Total Lower Pier Admin Exp Fund 17Page: 10/08/2015 CITY OF HERMOSA BEACH 18 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Myrtle Dist Admin Exp Fund137 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 222.00 6.88 6.88 215.12 3.10 Total Use Of Money & Property 3.10 222.00 6.88 6.88 215.12 3900 Other Revenue 3925 Special Assessment Admin Fees 9,000.00 0.00 0.00 9,000.00 0.00 Total Other Revenue 0.00 9,000.00 0.00 0.00 9,000.00 9,215.12 6.88 6.88 9,222.00 0.07Total Myrtle Dist Admin Exp Fund 18Page: 10/08/2015 CITY OF HERMOSA BEACH 19 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Loma Dist Admin Exp Fund138 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 306.00 10.53 10.53 295.47 3.44 Total Use Of Money & Property 3.44 306.00 10.53 10.53 295.47 3900 Other Revenue 3925 Special Assessment Admin Fees 10,000.00 0.00 0.00 10,000.00 0.00 Total Other Revenue 0.00 10,000.00 0.00 0.00 10,000.00 10,295.47 10.53 10.53 10,306.00 0.10Total Loma Dist Admin Exp Fund 19Page: 10/08/2015 CITY OF HERMOSA BEACH 20 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 46.00 1.20 1.20 44.80 2.61 Total Use Of Money & Property 2.61 46.00 1.20 1.20 44.80 3900 Other Revenue 3925 Special Assessment Admin Fees 3,000.00 0.00 0.00 3,000.00 0.00 Total Other Revenue 0.00 3,000.00 0.00 0.00 3,000.00 3,044.80 1.20 1.20 3,046.00 0.04Total Beach Dr Assmnt Dist Admin Exp Fund 20Page: 10/08/2015 CITY OF HERMOSA BEACH 21 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Community Dev Block Grant140 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3700 Intergovernmental/Federal 3715 CDBG Administration 6,600.00 0.00 0.00 6,600.00 0.00 3720 Americans with Disabilities Act 168,000.00 0.00 0.00 168,000.00 0.00 174,600.00 0.00 0.00 174,600.00 0.00Total Community Dev Block Grant 21Page: 10/08/2015 CITY OF HERMOSA BEACH 22 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3117 Proposition A Transit 357,901.00 56,026.57 56,026.57 301,874.43 15.65 Total Taxes 15.65 357,901.00 56,026.57 56,026.57 301,874.43 3400 Use Of Money & Property 3401 Interest Income 8,235.00 460.09 460.09 7,774.91 5.59 3450 Investment Discount 97.00 20.10 20.10 76.90 20.72 Total Use Of Money & Property 5.76 8,332.00 480.19 480.19 7,851.81 3800 Current Service Charges 3853 Dial-A-Taxi Program 5,900.00 1,000.00 1,000.00 4,900.00 16.95 3855 Bus Passes 1,000.00 141.80 141.80 858.20 14.18 Total Current Service Charges 16.55 6,900.00 1,141.80 1,141.80 5,758.20 315,484.44 57,648.56 57,648.56 373,133.00 15.45Total Proposition A Fund 22Page: 10/08/2015 CITY OF HERMOSA BEACH 23 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition C Fund146 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Proposition C Local Return 296,870.00 46,472.37 46,472.37 250,397.63 15.65 Total Taxes 15.65 296,870.00 46,472.37 46,472.37 250,397.63 3400 Use Of Money & Property 3401 Interest Income 11,967.00 457.65 457.65 11,509.35 3.82 3450 Investment Discount 141.00 20.00 20.00 121.00 14.18 Total Use Of Money & Property 3.94 12,108.00 477.65 477.65 11,630.35 262,027.98 46,950.02 46,950.02 308,978.00 15.20Total Proposition C Fund 23Page: 10/08/2015 CITY OF HERMOSA BEACH 24 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Measure R Fund147 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3119 Measure R Local Return Funds 221,869.00 34,961.44 34,961.44 186,907.56 15.76 Total Taxes 15.76 221,869.00 34,961.44 34,961.44 186,907.56 3400 Use Of Money & Property 3401 Interest Income 5,580.00 461.03 461.03 5,118.97 8.26 3450 Investment Discount 66.00 19.95 19.95 46.05 30.23 Total Use Of Money & Property 8.52 5,646.00 480.98 480.98 5,165.02 192,072.58 35,442.42 35,442.42 227,515.00 15.58Total Measure R Fund 24Page: 10/08/2015 CITY OF HERMOSA BEACH 25 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3500 Intergovernmental/State 3558 Beverage Recycling Grant 15,870.00 0.00 0.00 15,870.00 0.00 3566 Coastal Conservancy Grant 50,000.00 0.00 0.00 50,000.00 0.00 3571 Local Coastal Assistance Grant 36,834.00 0.00 0.00 36,834.00 0.00 Total Intergovernmental/State 0.00 102,704.00 0.00 0.00 102,704.00 3700 Intergovernmental/Federal 3736 Bulletproof Vest Partnership 3,125.00 0.00 0.00 3,125.00 0.00 3748 Gen Plan/Coastal/Strat Growth Council 82,234.00 0.00 0.00 82,234.00 0.00 Total Intergovernmental/Federal 0.00 85,359.00 0.00 0.00 85,359.00 3900 Other Revenue 3970 Melchione Trust- Surf Memorial 275,000.00 0.00 0.00 275,000.00 0.00 Total Other Revenue 0.00 275,000.00 0.00 0.00 275,000.00 463,063.00 0.00 0.00 463,063.00 0.00Total Grants Fund 25Page: 10/08/2015 CITY OF HERMOSA BEACH 26 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Air Quality Mgmt Dist Fund152 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 192.00 17.22 17.22 174.78 8.97 3450 Investment Discount 2.00 0.77 0.77 1.23 38.50 Total Use Of Money & Property 9.27 194.00 17.99 17.99 176.01 3500 Intergovernmental/State 3538 AQMD Emission Control AB2766 24,268.00 0.00 0.00 24,268.00 0.00 Total Intergovernmental/State 0.00 24,268.00 0.00 0.00 24,268.00 24,444.01 17.99 17.99 24,462.00 0.07Total Air Quality Mgmt Dist Fund 26Page: 10/08/2015 CITY OF HERMOSA BEACH 27 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Supp Law Enf Serv Fund (SLESF)153 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3135 C.O.P.S. Allocation 100,000.00 0.00 0.00 100,000.00 0.00 Total Taxes 0.00 100,000.00 0.00 0.00 100,000.00 3400 Use Of Money & Property 3401 Interest Income 2,860.00 0.00 0.00 2,860.00 0.00 3450 Investment Discount 34.00 0.00 0.00 34.00 0.00 Total Use Of Money & Property 0.00 2,894.00 0.00 0.00 2,894.00 102,894.00 0.00 0.00 102,894.00 0.00Total Supp Law Enf Serv Fund (SLESF) 27Page: 10/08/2015 CITY OF HERMOSA BEACH 28 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 14,400.00 0.00 0.00 14,400.00 0.00 3450 Investment Discount 170.00 0.00 0.00 170.00 0.00 Total Use Of Money & Property 0.00 14,570.00 0.00 0.00 14,570.00 3500 Intergovernmental/State 3550 CA Waste Oil Recycling Grant 5,800.00 0.00 0.00 5,800.00 0.00 Total Intergovernmental/State 0.00 5,800.00 0.00 0.00 5,800.00 3600 Intergovernmental/County 3602 Beach Outlet Maintenance 10,000.00 0.00 0.00 10,000.00 0.00 Total Intergovernmental/County 0.00 10,000.00 0.00 0.00 10,000.00 3800 Current Service Charges 3828 Sewer Connection Fee 21,000.00 9,220.00 9,220.00 11,780.00 43.90 3829 Sewer Demolition Fee 3,000.00 882.00 882.00 2,118.00 29.40 3832 Sewer Lateral Installation 10,000.00 656.00 656.00 9,344.00 6.56 Total Current Service Charges 31.64 34,000.00 10,758.00 10,758.00 23,242.00 3900 Other Revenue 3922 Other Financing Source- Debt Issuance 4,000,000.00 0.00 0.00 4,000,000.00 0.00 3955 Operating Transfers In 276,191.00 46,032.00 46,032.00 230,159.00 16.67 Total Other Revenue 1.08 4,276,191.00 46,032.00 46,032.00 4,230,159.00 4,283,771.00 56,790.00 56,790.00 4,340,561.00 1.31Total Sewer Fund 28Page: 10/08/2015 CITY OF HERMOSA BEACH 29 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Storm Drains Fund161 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3955 Operating Transfers In 423,809.00 70,634.00 70,634.00 353,175.00 16.67 353,175.00 70,634.00 70,634.00 423,809.00 16.67Total Storm Drains Fund 29Page: 10/08/2015 CITY OF HERMOSA BEACH 30 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Asset Seizure/Forft Fund170 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3300 Fines & Forfeitures 3307 Department of Justice Forfeited Funds 20,000.00 0.00 0.00 20,000.00 0.00 3308 Department of Treasury Forfeited Funds 0.00 7,684.28 7,684.28 -7,684.28 0.00 Total Fines & Forfeitures 38.42 20,000.00 7,684.28 7,684.28 12,315.72 3400 Use Of Money & Property 3401 Interest Income 4,721.00 38.61 38.61 4,682.39 0.82 3450 Investment Discount 56.00 1.68 1.68 54.32 3.00 Total Use Of Money & Property 0.84 4,777.00 40.29 40.29 4,736.71 3900 Other Revenue Total Other Revenue 0.00 0.00 0.00 0.00 0.00 17,052.43 7,724.57 7,724.57 24,777.00 31.18Total Asset Seizure/Forft Fund 30Page: 10/08/2015 CITY OF HERMOSA BEACH 31 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Fire Protection Fund180 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 466.00 30.50 30.50 435.50 6.55 3450 Investment Discount 5.00 1.41 1.41 3.59 28.20 Total Use Of Money & Property 6.77 471.00 31.91 31.91 439.09 3900 Other Revenue 3912 Fire Flow Fee 10,500.00 2,337.40 2,337.40 8,162.60 22.26 Total Other Revenue 22.26 10,500.00 2,337.40 2,337.40 8,162.60 8,601.69 2,369.31 2,369.31 10,971.00 21.60Total Fire Protection Fund 31Page: 10/08/2015 CITY OF HERMOSA BEACH 32 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 2015 Lease Revenue Bonds201 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3922 Other Financing Sources- Debt Issuance 0.00 11,500,000.00 11,500,000.00 -11,500,000.00 0.00 -11,500,000.00 11,500,000.00 11,500,000.00 0.00 0.00Total 2015 Lease Revenue Bonds 32Page: 10/08/2015 CITY OF HERMOSA BEACH 33 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 10,931.00 0.00 0.00 10,931.00 0.00 3450 Investment Discount 129.00 35.95 35.95 93.05 27.87 Total Use Of Money & Property 0.33 11,060.00 35.95 35.95 11,024.05 3900 Other Revenue Total Other Revenue 0.00 0.00 0.00 0.00 0.00 11,024.05 35.95 35.95 11,060.00 0.33Total Capital Improvement Fund 33Page: 10/08/2015 CITY OF HERMOSA BEACH 34 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Artesia Blvd Relinquishment302 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 3.25 3.25 -3.25 0.00 -3.25 3.25 3.25 0.00 0.00Total Artesia Blvd Relinquishment 34Page: 10/08/2015 CITY OF HERMOSA BEACH 35 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Bayview Dr Redemption Fund 2004-2609 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,735.00 83.02 83.02 1,651.98 4.79 1,651.98 83.02 83.02 1,735.00 4.79Total Bayview Dr Redemption Fund 2004-2 35Page: 10/08/2015 CITY OF HERMOSA BEACH 36 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lwr Pier Dist Redemption Fund610 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 441.00 27.57 27.57 413.43 6.25 413.43 27.57 27.57 441.00 6.25Total Lwr Pier Dist Redemption Fund 36Page: 10/08/2015 CITY OF HERMOSA BEACH 37 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Beach Dr Assessment Dist Redemption Fund611 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 43.43 43.43 -43.43 0.00 -43.43 43.43 43.43 0.00 0.00Total Beach Dr Assessment Dist Redemption Fund 37Page: 10/08/2015 CITY OF HERMOSA BEACH 38 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Beach Dr Assessment Dist Reserve Fund612 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 63.00 2.44 2.44 60.56 3.87 60.56 2.44 2.44 63.00 3.87Total Beach Dr Assessment Dist Reserve Fund 38Page: 10/08/2015 CITY OF HERMOSA BEACH 39 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Myrtle Ave Assessment Fund617 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,265.00 77.27 77.27 1,187.73 6.11 1,187.73 77.27 77.27 1,265.00 6.11Total Myrtle Ave Assessment Fund 39Page: 10/08/2015 CITY OF HERMOSA BEACH 40 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Loma Drive Assessment Fund618 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,552.00 89.62 89.62 1,462.38 5.77 1,462.38 89.62 89.62 1,552.00 5.77Total Loma Drive Assessment Fund 40Page: 10/08/2015 CITY OF HERMOSA BEACH 41 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Bayview Dr Reserve Fund 2004-2619 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 206.00 8.01 8.01 197.99 3.89 197.99 8.01 8.01 206.00 3.89Total Bayview Dr Reserve Fund 2004-2 41Page: 10/08/2015 CITY OF HERMOSA BEACH 42 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Insurance Fund705 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3880 Insurance Service Charges 2,927,445.00 487,908.00 487,908.00 2,439,537.00 16.67 Total Current Service Charges 16.67 2,927,445.00 487,908.00 487,908.00 2,439,537.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 75,766.14 75,766.14 -75,766.14 0.00 Total Other Revenue 0.00 0.00 75,766.14 75,766.14 -75,766.14 2,363,770.86 563,674.14 563,674.14 2,927,445.00 19.25Total Insurance Fund 42Page: 10/08/2015 CITY OF HERMOSA BEACH 43 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3822 Building Maintenance Service Charges 101,555.00 16,916.00 16,916.00 84,639.00 16.66 3885 Comm Equip/Business Mach Charges 612,222.00 102,038.00 102,038.00 510,184.00 16.67 3889 Vehicle/Equip Replacement Charges 858,415.00 143,070.00 143,070.00 715,345.00 16.67 Total Current Service Charges 16.67 1,572,192.00 262,024.00 262,024.00 1,310,168.00 3900 Other Revenue 3903 Contributions Non Govt 0.00 250.00 250.00 -250.00 0.00 3962 SCE Reimbursement 426,077.00 0.00 0.00 426,077.00 0.00 Total Other Revenue 0.06 426,077.00 250.00 250.00 425,827.00 1,735,995.00 262,274.00 262,274.00 1,998,269.00 13.13Total Equipment Replacement Fund 43Page: 10/08/2015 CITY OF HERMOSA BEACH 44 12:10PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Investment Fund900 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 0.00 0.00 0.00 0.00 0.00Total Investment Fund Grand Total 49,006,448.00 16,235,800.66 16,235,800.66 32,770,647.34 33.13 44Page: 10/08/2015 CITY OF HERMOSA BEACH 1 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4100 Personal Services 36,538.00 5,707.01 5,707.01 15.621101-4102 Regular Salaries 0.00 30,830.99 300.00 148.16 148.16 49.391101-4106 Regular Overtime 0.00 151.84 5,884.00 0.00 0.00 0.001101-4111 Accrual Cash In 0.00 5,884.00 31,800.00 5,300.00 5,300.00 16.671101-4112 Part Time/Temporary 0.00 26,500.00 12,170.00 708.27 708.27 5.821101-4180 Retirement 0.00 11,461.73 41.00 0.00 0.00 0.001101-4185 Alternative Retirement System-Parttime 0.00 41.00 29,760.00 4,784.86 4,784.86 16.081101-4188 Employee Benefits 0.00 24,975.14 991.00 161.70 161.70 16.321101-4189 Medicare Benefits 0.00 829.30 2,398.00 200.00 200.00 8.341101-4190 Other Post Employment Benefits (OPEB) 0.00 2,198.00 Total Personal Services 119,882.00 17,010.00 17,010.00 0.00 102,872.00 14.19 1101-4200 Contract Services 80,849.00 0.00 0.00 0.001101-4201 Contract Serv/Private 0.00 80,849.00 Total Contract Services 80,849.00 0.00 0.00 0.00 80,849.00 0.00 1101-4300 Materials/Supplies/Other 650.00 37.54 37.54 5.781101-4304 Telephone 0.00 612.46 14,000.00 2,857.68 2,857.68 20.411101-4305 Office Oper Supplies 0.00 11,142.32 22,330.00 14,698.48 14,698.48 65.821101-4315 Membership 0.00 7,631.52 25,000.00 0.00 0.00 0.001101-4317 Conference/Training 0.00 25,000.00 34,670.00 13,592.95 13,592.95 39.211101-4319 Special Events 0.00 21,077.05 3,620.00 604.00 604.00 16.691101-4394 Building Maintenance Charges 0.00 3,016.00 4,356.00 726.00 726.00 16.671101-4396 Insurance User Charges 0.00 3,630.00 Total Materials/Supplies/Other 104,626.00 32,516.65 32,516.65 0.00 72,109.35 31.08 1101-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1101-5600 Buildings/Improvements 1Page: 10/08/2015 CITY OF HERMOSA BEACH 2 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 305,357.00 49,526.65 49,526.65 0.00 255,830.35 16.22 2Page: 10/08/2015 CITY OF HERMOSA BEACH 3 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-4100 Personal Services 120,424.00 19,517.40 19,517.40 16.211121-4102 Regular Salaries 0.00 100,906.60 13,377.00 0.00 0.00 0.001121-4111 Accrual Cash In 0.00 13,377.00 49,836.00 13,935.89 13,935.89 27.961121-4112 Part Time/Temporary 0.00 35,900.11 32,209.00 2,016.92 2,016.92 6.261121-4180 Retirement 0.00 30,192.08 40,174.00 6,449.98 6,449.98 16.061121-4188 Employee Benefits 0.00 33,724.02 2,471.00 485.28 485.28 19.641121-4189 Medicare Benefits 0.00 1,985.72 8,583.00 715.00 715.00 8.331121-4190 Other Post Employment Benefits (OPEB) 0.00 7,868.00 Total Personal Services 267,074.00 43,120.47 43,120.47 0.00 223,953.53 16.15 1121-4200 Contract Services 23,700.00 969.05 969.05 4.091121-4201 Contract Serv/Private 0.00 22,730.95 52,000.00 -1,438.53 -1,438.53 2.771121-4251 Contract Services/Govt 0.00 53,438.53 Total Contract Services 75,700.00 -469.48 -469.48 0.00 76,169.48 0.00 1121-4300 Materials/Supplies/Other 900.00 110.11 110.11 12.231121-4304 Telephone 0.00 789.89 4,750.00 2,338.45 2,338.45 49.231121-4305 Office Oper Supplies 0.00 2,411.55 650.00 99.00 99.00 15.231121-4315 Membership 0.00 551.00 3,850.00 0.00 0.00 0.001121-4317 Conference/Training 0.00 3,850.00 13,450.00 2,047.00 2,047.00 15.221121-4323 Public Noticing 0.00 11,403.00 5,842.00 974.00 974.00 16.671121-4390 Communications Equipment Chrgs 0.00 4,868.00 612.00 102.00 102.00 16.671121-4394 Building Maintenance Charges 0.00 510.00 10,311.00 1,718.00 1,718.00 16.661121-4396 Insurance User Charges 0.00 8,593.00 Total Materials/Supplies/Other 40,365.00 7,388.56 7,388.56 0.00 32,976.44 18.30 1121-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total City Clerk 383,139.00 50,039.55 50,039.55 0.00 333,099.45 13.06 3Page: 10/08/2015 CITY OF HERMOSA BEACH 4 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Attorney1131 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1131-4200 Contract Services 250,000.00 34,126.62 34,126.62 13.651131-4201 Contract Serv/Private 0.00 215,873.38 Total City Attorney 250,000.00 34,126.62 34,126.62 0.00 215,873.38 13.65 4Page: 10/08/2015 CITY OF HERMOSA BEACH 5 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Prosecutor1132 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1132-4200 Contract Services 208,004.00 19.50 19.50 0.011132-4201 Contract Serv/Private 0.00 207,984.50 Total Contract Services 208,004.00 19.50 19.50 0.00 207,984.50 0.01 1132-4300 Materials/Supplies/Other 300.00 28.50 28.50 9.501132-4304 Telephone 0.00 271.50 200.00 0.00 0.00 0.001132-4305 Office Oper Supplies 0.00 200.00 Total Materials/Supplies/Other 500.00 28.50 28.50 0.00 471.50 5.70 Total City Prosecutor 208,504.00 48.00 48.00 0.00 208,456.00 0.02 5Page: 10/08/2015 CITY OF HERMOSA BEACH 6 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-4100 Personal Services 1,128.00 0.00 0.00 0.001141-4111 Accrual Cash In 0.00 1,128.00 6,360.00 1,060.00 1,060.00 16.671141-4112 Part Time/Temporary 0.00 5,300.00 397.00 66.12 66.12 16.651141-4180 Retirement 0.00 330.88 10,892.00 1,749.24 1,749.24 16.061141-4188 Employee Benefits 0.00 9,142.76 92.00 15.36 15.36 16.701141-4189 Medicare Benefits 0.00 76.64 229.00 19.00 19.00 8.301141-4190 Other Post Employment Benefits (OPEB) 0.00 210.00 Total Personal Services 19,098.00 2,909.72 2,909.72 0.00 16,188.28 15.24 1141-4200 Contract Services 11,650.00 0.00 0.00 0.001141-4201 Contract Serv/Private 0.00 11,650.00 Total Contract Services 11,650.00 0.00 0.00 0.00 11,650.00 0.00 1141-4300 Materials/Supplies/Other 900.00 55.45 55.45 6.161141-4304 Telephone 0.00 844.55 2,400.00 299.64 299.64 12.491141-4305 Office Oper Supplies 0.00 2,100.36 105.00 65.00 65.00 61.901141-4315 Membership 0.00 40.00 2,405.00 0.00 0.00 0.001141-4317 Conference/Training 0.00 2,405.00 2,962.00 494.00 494.00 16.681141-4390 Communications Equipment Chrgs 0.00 2,468.00 609.00 102.00 102.00 16.751141-4394 Building Maintenance Charges 0.00 507.00 489.00 82.00 82.00 16.771141-4396 Insurance User Charges 0.00 407.00 Total Materials/Supplies/Other 9,870.00 1,098.09 1,098.09 0.00 8,771.91 11.13 1141-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total City Treasurer 40,618.00 4,007.81 4,007.81 0.00 36,610.19 9.87 6Page: 10/08/2015 CITY OF HERMOSA BEACH 7 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4100 Personal Services 460,588.00 55,949.40 55,949.40 12.151201-4102 Regular Salaries 0.00 404,638.60 3,000.00 294.84 294.84 9.831201-4106 Regular Overtime 0.00 2,705.16 28,342.00 1,106.52 1,106.52 3.901201-4111 Accrual Cash In 0.00 27,235.48 0.00 9,941.01 9,941.01 0.001201-4112 Part Time/Temporary 0.00 -9,941.01 40,367.00 4,488.86 4,488.86 11.121201-4180 Retirement 0.00 35,878.14 62,310.00 6,785.66 6,785.66 10.891201-4188 Employee Benefits 0.00 55,524.34 7,288.00 1,033.25 1,033.25 14.181201-4189 Medicare Benefits 0.00 6,254.75 12,361.00 1,030.00 1,030.00 8.331201-4190 Other Post Employment Benefits (OPEB) 0.00 11,331.00 Total Personal Services 614,256.00 80,629.54 80,629.54 0.00 533,626.46 13.13 1201-4200 Contract Services 88,760.00 35,379.37 35,379.37 39.861201-4201 Contract Serv/Private 0.00 53,380.63 Total Contract Services 88,760.00 35,379.37 35,379.37 0.00 53,380.63 39.86 1201-4300 Materials/Supplies/Other 3,000.00 229.74 229.74 7.661201-4304 Telephone 0.00 2,770.26 4,000.00 210.06 210.06 5.251201-4305 Office Oper Supplies 0.00 3,789.94 2,975.00 530.00 530.00 17.821201-4315 Membership 0.00 2,445.00 13,265.00 2,966.98 2,966.98 22.371201-4317 Conference/Training 0.00 10,298.02 9,060.00 1,510.00 1,510.00 16.671201-4390 Communications Equipment Chrgs 0.00 7,550.00 3,406.00 568.00 568.00 16.681201-4394 Building Maintenance Charges 0.00 2,838.00 22,993.00 3,832.00 3,832.00 16.671201-4396 Insurance User Charges 0.00 19,161.00 Total Materials/Supplies/Other 58,699.00 9,846.78 9,846.78 0.00 48,852.22 16.78 1201-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1201-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 7Page: 10/08/2015 CITY OF HERMOSA BEACH 8 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Total City Manager 761,715.00 125,855.69 125,855.69 0.00 635,859.31 16.52 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-4100 Personal Services 451,976.00 72,465.54 72,465.54 16.031202-4102 Regular Salaries 0.00 379,510.46 565.00 0.00 0.00 0.001202-4106 Regular Overtime 0.00 565.00 38,572.00 3,067.40 3,067.40 7.951202-4111 Accrual Cash In 0.00 35,504.60 25,920.00 0.00 0.00 0.001202-4112 Part Time/Temporary 0.00 25,920.00 90,664.00 5,612.07 5,612.07 6.191202-4180 Retirement 0.00 85,051.93 86,592.00 14,006.63 14,006.63 16.181202-4188 Employee Benefits 0.00 72,585.37 4,880.00 780.67 780.67 16.001202-4189 Medicare Benefits 0.00 4,099.33 24,997.00 2,083.00 2,083.00 8.331202-4190 Other Post Employment Benefits (OPEB) 0.00 22,914.00 Total Personal Services 724,166.00 98,015.31 98,015.31 0.00 626,150.69 13.53 1202-4200 Contract Services 131,570.00 4,037.40 4,037.40 3.071202-4201 Contract Serv/Private 0.00 127,532.60 Total Contract Services 131,570.00 4,037.40 4,037.40 0.00 127,532.60 3.07 1202-4300 Materials/Supplies/Other 2,000.00 200.44 200.44 10.021202-4304 Telephone 0.00 1,799.56 7,020.00 1,399.49 1,399.49 19.941202-4305 Office Oper Supplies 0.00 5,620.51 600.00 150.00 150.00 25.001202-4315 Membership 0.00 450.00 7,020.00 1,275.00 1,275.00 18.161202-4317 Conference/Training 0.00 5,745.00 16,880.00 2,814.00 2,814.00 16.671202-4390 Communications Equipment Chrgs 0.00 14,066.00 2,113.00 352.00 352.00 16.661202-4394 Building Maintenance Charges 0.00 1,761.00 28,334.00 4,722.00 4,722.00 16.671202-4396 Insurance User Charges 0.00 23,612.00 Total Materials/Supplies/Other 63,967.00 10,912.93 10,912.93 0.00 53,054.07 17.06 1202-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Finance Administration 919,703.00 112,965.64 112,965.64 0.00 806,737.36 12.28 8Page: 10/08/2015 CITY OF HERMOSA BEACH 9 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-4100 Personal Services 132,660.00 17,922.68 17,922.68 13.511203-4102 Regular Salaries 0.00 114,737.32 3,221.00 0.00 0.00 0.001203-4111 Accrual Cash In 0.00 3,221.00 16,650.00 570.72 570.72 3.431203-4180 Retirement 0.00 16,079.28 76,713.00 12,321.44 12,321.44 16.061203-4188 Employee Benefits 0.00 64,391.56 2,138.00 255.42 255.42 11.951203-4189 Medicare Benefits 0.00 1,882.58 4,235.00 353.00 353.00 8.341203-4190 Other Post Employment Benefits (OPEB) 0.00 3,882.00 4,000.00 0.00 0.00 0.001203-4191 Instant Bonuses 0.00 4,000.00 Total Personal Services 239,617.00 31,423.26 31,423.26 0.00 208,193.74 13.11 1203-4200 Contract Services 234,300.00 3,128.40 3,128.40 1.341203-4201 Contract Serv/Private 0.00 231,171.60 11,000.00 4,032.00 4,032.00 36.651203-4251 Contract Service/Govt 0.00 6,968.00 Total Contract Services 245,300.00 7,160.40 7,160.40 0.00 238,139.60 2.92 1203-4300 Materials/Supplies/Other 1,500.00 220.69 220.69 14.711203-4304 Telephone 0.00 1,279.31 3,000.00 482.33 482.33 16.081203-4305 Office Oper Supplies 0.00 2,517.67 1,075.00 0.00 0.00 0.001203-4315 Membership 0.00 1,075.00 13,500.00 0.00 0.00 0.001203-4317 Conference/Training 0.00 13,500.00 12,000.00 3,364.00 3,364.00 28.031203-4320 Medical Exams 0.00 8,636.00 5,145.00 858.00 858.00 16.681203-4390 Communications Equipment Chrgs 0.00 4,287.00 612.00 102.00 102.00 16.671203-4394 Building Maintenance Charges 0.00 510.00 9,105.00 1,518.00 1,518.00 16.671203-4396 Insurance User Charges 0.00 7,587.00 Total Materials/Supplies/Other 45,937.00 6,545.02 6,545.02 0.00 39,391.98 14.25 1203-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Human Resources 530,854.00 45,128.68 45,128.68 0.00 485,725.32 8.50 9Page: 10/08/2015 CITY OF HERMOSA BEACH 10 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4100 Personal Services 313,298.00 50,254.58 50,254.58 16.041204-4102 Regular Salaries 0.00 263,043.42 4,339.00 17.05 17.05 0.391204-4106 Regular Overtime 0.00 4,321.95 9,688.00 294.17 294.17 3.041204-4111 Accrual Cash In 0.00 9,393.83 41,597.00 7,040.61 7,040.61 16.931204-4112 Part Time Temporary 0.00 34,556.39 48,309.00 4,128.45 4,128.45 8.551204-4180 Retirement 0.00 44,180.55 84,489.00 13,633.79 13,633.79 16.141204-4188 Employee Benefits 0.00 70,855.21 3,510.00 579.29 579.29 16.501204-4189 Medicare Benefits 0.00 2,930.71 21,360.00 1,780.00 1,780.00 8.331204-4190 Other Post Employment Benefits (OPEB) 0.00 19,580.00 Total Personal Services 526,590.00 77,727.94 77,727.94 0.00 448,862.06 14.76 1204-4200 Contract Services 140,371.00 5,900.70 5,900.70 4.201204-4201 Contract Serv/Private 0.00 134,470.30 Total Contract Services 140,371.00 5,900.70 5,900.70 0.00 134,470.30 4.20 1204-4300 Materials/Supplies/Other 3,832.00 430.93 430.93 11.251204-4304 Telephone 0.00 3,401.07 41,937.00 4,148.44 4,148.44 9.891204-4305 Office Operating Supplies 0.00 37,788.56 285.00 0.00 0.00 0.001204-4315 Membership 0.00 285.00 3,987.00 0.00 0.00 0.001204-4317 Conference/Training 0.00 3,987.00 19,271.00 3,212.00 3,212.00 16.671204-4390 Communications Equipment Chrgs 0.00 16,059.00 1,828.00 304.00 304.00 16.631204-4394 Building Maintenance Charges 0.00 1,524.00 19,883.00 3,314.00 3,314.00 16.671204-4396 Insurance User Charges 0.00 16,569.00 Total Materials/Supplies/Other 91,023.00 11,409.37 11,409.37 0.00 79,613.63 12.53 1204-5400 Equipment/Furniture 699.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 699.00 Total Equipment/Furniture 699.00 0.00 0.00 0.00 699.00 0.00 Total Finance Cashier 758,683.00 95,038.01 95,038.01 0.00 663,644.99 12.53 10Page: 10/08/2015 CITY OF HERMOSA BEACH 11 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4100 Personal Services 56,316.00 9,442.00 9,442.00 16.771208-4102 Regular Salaries 0.00 46,874.00 1,548.00 0.00 0.00 0.001208-4111 Accrual Cash In 0.00 1,548.00 4,074.00 676.32 676.32 16.601208-4180 Retirement 0.00 3,397.68 20,628.00 3,314.78 3,314.78 16.071208-4188 Employee Benefits 0.00 17,313.22 817.00 136.92 136.92 16.761208-4189 Medicare Benefits 0.00 680.08 4,956.00 413.00 413.00 8.331208-4190 Other Post Employment Benefits (OPEB) 0.00 4,543.00 Total Personal Services 88,339.00 13,983.02 13,983.02 0.00 74,355.98 15.83 1208-4200 Contract Services 15.00 0.00 0.00 0.001208-4201 Contract Serv/Private 0.00 15.00 Total Contract Services 15.00 0.00 0.00 0.00 15.00 0.00 1208-4300 Materials/Supplies/Other 115.00 13.04 13.04 11.341208-4304 Telephone 0.00 101.96 -15,000.00 -6,096.43 -6,096.43 40.641208-4305 Office Oper Supplies 0.00 -8,903.57 16,149.00 2,692.00 2,692.00 16.671208-4390 Communications Equipment Chrgs 0.00 13,457.00 306.00 50.00 50.00 16.341208-4394 Building Maintenance Charges 0.00 256.00 3,835.00 640.00 640.00 16.691208-4396 Insurance User Charges 0.00 3,195.00 Total Materials/Supplies/Other 5,405.00 -2,701.39 -2,701.39 0.00 8,106.39 0.00 1208-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total General Appropriations 93,759.00 11,281.63 11,281.63 0.00 82,477.37 12.03 11Page: 10/08/2015 CITY OF HERMOSA BEACH 12 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Prospective Expenditures1214 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1214-4300 Materials/Supplies/Other 114,020.00 1,194.42 1,194.42 1.051214-4322 Unclassified 0.00 112,825.58 Total Prospective Expenditures 114,020.00 1,194.42 1,194.42 0.00 112,825.58 1.05 12Page: 10/08/2015 CITY OF HERMOSA BEACH 13 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Legal Settlement- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 247,151.25 247,151.25 0.001220-4201 Contract Serv/Private 0.00 -247,151.25 Total Legal Settlement- E&B Resources 0.00 247,151.25 247,151.25 0.00 -247,151.25 0.00 13Page: 10/08/2015 CITY OF HERMOSA BEACH 14 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 726,950.00 121,158.00 121,158.00 16.671299-4399 OperatingTransfers Out 0.00 605,792.00 Total Interfund Transfers Out 726,950.00 121,158.00 121,158.00 0.00 605,792.00 16.67 14Page: 10/08/2015 CITY OF HERMOSA BEACH 15 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4100 Personal Services 4,412,766.00 709,452.42 709,452.42 16.082101-4102 Regular Salaries 0.00 3,703,313.58 65,362.00 11,755.40 11,755.40 17.992101-4105 Special Duty Pay 0.00 53,606.60 265,285.00 95,065.98 95,065.98 35.842101-4106 Regular Overtime 0.00 170,219.02 874,463.00 55,187.46 55,187.46 6.312101-4111 Accrual Cash In 0.00 819,275.54 12,000.00 673.89 673.89 5.622101-4112 Part Time Temporary 0.00 11,326.11 6,000.00 695.60 695.60 11.592101-4117 Shift Differential 0.00 5,304.40 7,000.00 2,368.71 2,368.71 33.842101-4118 Training Officer 0.00 4,631.29 2,669,080.00 449,988.15 449,988.15 16.862101-4180 Retirement 0.00 2,219,091.85 30,827.00 5,199.13 5,199.13 16.872101-4187 Uniform Allowance 0.00 25,627.87 838,337.00 139,080.32 139,080.32 16.592101-4188 Employee Benefits 0.00 699,256.68 63,065.00 12,490.46 12,490.46 19.812101-4189 Medicare Benefits 0.00 50,574.54 367,595.00 30,633.00 30,633.00 8.332101-4190 Other Post Employment Benefits (OPEB) 0.00 336,962.00 Total Personal Services 9,611,780.00 1,512,590.52 1,512,590.52 0.00 8,099,189.48 15.74 2101-4200 Contract Services 112,257.00 27,731.94 27,731.94 24.702101-4201 Contract Serv/Private 0.00 84,525.06 631,224.00 133,019.00 133,019.00 21.072101-4251 Contract Service/Govt 0.00 498,205.00 Total Contract Services 743,481.00 160,750.94 160,750.94 0.00 582,730.06 21.62 2101-4300 Materials/Supplies/Other 59,760.00 6,056.11 6,056.11 10.132101-4304 Telephone 0.00 53,703.89 55,000.00 11,922.57 11,922.57 21.682101-4305 Office Oper Supplies 0.00 43,077.43 13,000.00 1,020.97 1,020.97 7.852101-4306 Prisoner Maintenance 0.00 11,979.03 3,000.00 1,123.52 1,123.52 37.452101-4307 Radio Maintenance 0.00 1,876.48 6,500.00 99.24 99.24 1.532101-4309 Maintenance Materials 0.00 6,400.76 15,000.00 2,450.00 2,450.00 16.332101-4312 Travel Expense , POST 0.00 12,550.00 7,162.00 0.00 0.00 0.002101-4313 Travel Expense, STC 0.00 7,162.00 22,991.00 946.65 946.65 4.122101-4314 Uniforms 0.00 22,044.35 4,044.00 630.00 630.00 15.582101-4315 Membership 0.00 3,414.00 41,486.00 8,348.02 8,348.02 20.122101-4317 Conference/Training 0.00 33,137.98 15Page: 10/08/2015 CITY OF HERMOSA BEACH 16 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4,725.00 0.00 0.00 0.002101-4350 Safety Gear 0.00 4,725.00 300,938.00 50,156.00 50,156.00 16.672101-4390 Communications Equipment Chrgs 0.00 250,782.00 6,925.00 1,154.00 1,154.00 16.662101-4394 Building Maintenance Charges 0.00 5,771.00 346,441.00 57,740.00 57,740.00 16.672101-4395 Equip Replacement Charges 0.00 288,701.00 1,204,346.00 200,724.00 200,724.00 16.672101-4396 Insurance User Charges 0.00 1,003,622.00 Total Materials/Supplies/Other 2,091,318.00 342,371.08 342,371.08 0.00 1,748,946.92 16.37 2101-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2101-5400 Equipment/Furniture 3,756.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 3,756.00 0.00 18,407.43 18,407.43 0.002101-5405 Equipment more than $5,000 0.00 -18,407.43 Total Equipment/Furniture 3,756.00 18,407.43 18,407.43 0.00 -14,651.43 490.08 2101-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 12,450,335.00 2,034,119.97 2,034,119.97 0.00 10,416,215.03 16.34 16Page: 10/08/2015 CITY OF HERMOSA BEACH 17 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Crossing Guard2102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2102-4200 Contract Services 98,982.00 0.00 0.00 0.002102-4201 Contract Serv/Private 0.00 98,982.00 Total Crossing Guard 98,982.00 0.00 0.00 0.00 98,982.00 0.00 17Page: 10/08/2015 CITY OF HERMOSA BEACH 18 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4100 Personal Services 1,933,472.00 309,949.16 309,949.16 16.032201-4102 Regular Salaries 0.00 1,623,522.84 340,000.00 65,218.09 65,218.09 19.182201-4106 Regular Overtime 0.00 274,781.91 172,800.00 45,574.03 45,574.03 26.372201-4108 FLSA Overtime 0.00 127,225.97 228,008.00 15,017.81 15,017.81 6.592201-4111 Accrual Cash In 0.00 212,990.19 272,802.00 21,818.25 21,818.25 8.002201-4112 Part Time/Temporary 0.00 250,983.75 5,600.00 0.00 0.00 0.002201-4119 Fitness Incentive 0.00 5,600.00 1,022,730.00 176,669.57 176,669.57 17.272201-4180 Retirement 0.00 846,060.43 9,600.00 1,625.00 1,625.00 16.932201-4187 Uniform Allowance 0.00 7,975.00 220,204.00 34,462.03 34,462.03 15.652201-4188 Employee Benefits 0.00 185,741.97 27,576.00 6,058.89 6,058.89 21.972201-4189 Medicare Benefits 0.00 21,517.11 132,747.00 11,062.00 11,062.00 8.332201-4190 Other Post Employment Benefits (OPEB) 0.00 121,685.00 Total Personal Services 4,365,539.00 687,454.83 687,454.83 0.00 3,678,084.17 15.75 2201-4200 Contract Services 107,050.00 17,995.84 17,995.84 16.812201-4201 Contract Serv/Private 0.00 89,054.16 78,212.00 16,732.37 16,732.37 21.392201-4251 Contract Service/Govt 0.00 61,479.63 Total Contract Services 185,262.00 34,728.21 34,728.21 0.00 150,533.79 18.75 2201-4300 Materials/Supplies/Other 19,168.00 5,025.25 5,025.25 26.222201-4304 Telephone 0.00 14,142.75 21,960.00 3,258.21 3,258.21 14.842201-4305 Office Oper Supplies 0.00 18,701.79 37,407.00 5,807.90 5,807.90 15.532201-4309 Maintenance Materials 0.00 31,599.10 2,475.00 766.91 766.91 30.992201-4314 Uniforms 0.00 1,708.09 6,030.00 1,655.00 1,655.00 27.452201-4315 Membership 0.00 4,375.00 66,505.00 15,029.37 15,029.37 22.602201-4317 Conference/Training 0.00 51,475.63 46,662.00 3,344.32 3,344.32 7.172201-4350 Safety Gear 0.00 43,317.68 34,858.00 5,810.00 5,810.00 16.672201-4390 Communications Equipment Chrgs 0.00 29,048.00 4,325.00 720.00 720.00 16.652201-4394 Building Maintenance Charges 0.00 3,605.00 209,520.00 34,920.00 34,920.00 16.672201-4395 Equip Replacement Charges 0.00 174,600.00 796,826.00 132,804.00 132,804.00 16.672201-4396 Insurance User Charges 0.00 664,022.00 18Page: 10/08/2015 CITY OF HERMOSA BEACH 19 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Materials/Supplies/Other 1,245,736.00 209,140.96 209,140.96 0.00 1,036,595.04 16.79 2201-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 0.00 782.74 782.74 0.002201-5401 Equip-Less Than $1,000 0.00 -782.74 15,800.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 15,800.00 6,000.00 22,665.68 22,665.68 377.762201-5405 Equipment more than $5,000 0.00 -16,665.68 Total Equipment/Furniture 21,800.00 23,448.42 23,448.42 0.00 -1,648.42 107.56 2201-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire 5,818,337.00 954,772.42 954,772.42 0.00 4,863,564.58 16.41 19Page: 10/08/2015 CITY OF HERMOSA BEACH 20 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4900 Depreciation Total Sewers/Storm Drains 0.00 0.00 0.00 0.00 0.00 0.00 20Page: 10/08/2015 CITY OF HERMOSA BEACH 21 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4100 Personal Services 291,221.00 40,845.71 40,845.71 14.033104-4102 Regular Salaries 0.00 250,375.29 9,718.00 2,578.28 2,578.28 26.533104-4106 Regular Overtime 0.00 7,139.72 12,791.00 2,280.00 2,280.00 17.833104-4111 Accrual Cash In 0.00 10,511.00 0.00 4,832.00 4,832.00 0.003104-4112 Part Time/Temporary 0.00 -4,832.00 68,887.00 3,700.69 3,700.69 5.373104-4180 Retirement 0.00 65,186.31 66,853.00 8,613.28 8,613.28 12.883104-4188 Employee Benefits 0.00 58,239.72 1,524.00 212.95 212.95 13.973104-4189 Medicare Benefits 0.00 1,311.05 21,219.00 1,768.00 1,768.00 8.333104-4190 Other Post Employment Benefits (OPEB) 0.00 19,451.00 Total Personal Services 472,213.00 64,830.91 64,830.91 0.00 407,382.09 13.73 3104-4200 Contract Services 259,626.00 28,946.15 28,946.15 11.153104-4201 Contract Serv/Private 0.00 230,679.85 6,657.00 0.00 0.00 0.003104-4251 Contract Service/Govt 0.00 6,657.00 Total Contract Services 266,283.00 28,946.15 28,946.15 0.00 237,336.85 10.87 3104-4300 Materials/Supplies/Other 7,561.00 455.32 455.32 6.023104-4303 Utilities 0.00 7,105.68 63,188.00 6,891.21 6,891.21 10.913104-4309 Maintenance Materials 0.00 56,296.79 666.00 110.00 110.00 16.523104-4394 Building Maintenance Charges 0.00 556.00 36,327.00 6,054.00 6,054.00 16.673104-4395 Equip Replacement Charges 0.00 30,273.00 237,573.00 39,596.00 39,596.00 16.673104-4396 Insurance User Charges 0.00 197,977.00 Total Materials/Supplies/Other 345,315.00 53,106.53 53,106.53 0.00 292,208.47 15.38 3104-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Street Maint/Traffic Safety 1,083,811.00 146,883.59 146,883.59 0.00 936,927.41 13.55 21Page: 10/08/2015 CITY OF HERMOSA BEACH 22 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-4100 Personal Services 42,771.00 6,359.19 6,359.19 14.873301-4102 Regular Salaries 0.00 36,411.81 1,200.00 0.00 0.00 0.003301-4106 Regular Overtime 0.00 1,200.00 7,463.00 0.00 0.00 0.003301-4111 Accrual Cash In 0.00 7,463.00 8,189.00 503.10 503.10 6.143301-4180 Retirement 0.00 7,685.90 7,076.00 1,164.33 1,164.33 16.453301-4188 Employee Benefits 0.00 5,911.67 637.00 95.27 95.27 14.963301-4189 Medicare Benefits 0.00 541.73 1,396.00 116.00 116.00 8.313301-4190 Other Post Employment Benefits/OPEB 0.00 1,280.00 Total Personal Services 68,732.00 8,237.89 8,237.89 0.00 60,494.11 11.99 3301-4200 Contract Services 154,606.00 10,828.72 10,828.72 7.003301-4201 Contract Serv/Private 0.00 143,777.28 Total Contract Services 154,606.00 10,828.72 10,828.72 0.00 143,777.28 7.00 3301-4300 Materials/Supplies/Other 2,000.00 247.93 247.93 12.403301-4309 Maintenance Materials 0.00 1,752.07 221.00 36.00 36.00 16.293301-4394 Building Maintenance Charges 0.00 185.00 374.00 62.00 62.00 16.583301-4395 Equip Replacement Chrgs 0.00 312.00 19,454.00 3,242.00 3,242.00 16.663301-4396 Insurance User Charges 0.00 16,212.00 Total Materials/Supplies/Other 22,049.00 3,587.93 3,587.93 0.00 18,461.07 16.27 3301-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3301-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Enhancement 245,387.00 22,654.54 22,654.54 0.00 222,732.46 9.23 22Page: 10/08/2015 CITY OF HERMOSA BEACH 23 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4100 Personal Services 860,897.00 128,214.73 128,214.73 14.893302-4102 Regular Salaries 0.00 732,682.27 40,000.00 7,018.59 7,018.59 17.553302-4106 Regular Overtime 0.00 32,981.41 69,223.00 5,157.75 5,157.75 7.453302-4111 Accrual Cash In 0.00 64,065.25 20,481.00 10,252.62 10,252.62 50.063302-4112 Part Time Temporary 0.00 10,228.38 7,525.00 1,029.92 1,029.92 13.693302-4117 Shift Differential 0.00 6,495.08 600.00 0.00 0.00 0.003302-4118 Field Training Officer 0.00 600.00 179,711.00 11,202.90 11,202.90 6.233302-4180 Retirement 0.00 168,508.10 6,240.00 901.38 901.38 14.453302-4187 Uniform Allowance 0.00 5,338.62 250,440.00 37,250.36 37,250.36 14.873302-4188 Employee Benefits 0.00 213,189.64 11,786.00 2,212.81 2,212.81 18.773302-4189 Medicare Benefits 0.00 9,573.19 89,794.00 7,483.00 7,483.00 8.333302-4190 Other Post Employment Benefits (OPEB) 0.00 82,311.00 Total Personal Services 1,536,697.00 210,724.06 210,724.06 0.00 1,325,972.94 13.71 3302-4200 Contract Services 171,651.00 14,863.33 14,863.33 8.663302-4201 Contract Serv/Private 0.00 156,787.67 66,510.00 16,627.38 16,627.38 25.003302-4251 Contract Services/Govt 0.00 49,882.62 Total Contract Services 238,161.00 31,490.71 31,490.71 0.00 206,670.29 13.22 3302-4300 Materials/Supplies/Other 6,500.00 415.21 415.21 6.393302-4304 Telephone 0.00 6,084.79 18,000.00 5,424.05 5,424.05 30.133302-4305 Office Operating Supplies 0.00 12,575.95 1,000.00 0.00 0.00 0.003302-4307 Radio Maintenance 0.00 1,000.00 20,000.00 89.34 89.34 0.453302-4309 Maintenance Materials 0.00 19,910.66 5,000.00 0.00 0.00 0.003302-4314 Uniforms 0.00 5,000.00 540.00 0.00 0.00 0.003302-4315 Membership 0.00 540.00 1,365.00 805.00 805.00 58.973302-4317 Conference/Training 0.00 560.00 89,495.00 14,916.00 14,916.00 16.673302-4390 Communications Equipment Chrgs 0.00 74,579.00 7,088.00 1,182.00 1,182.00 16.683302-4394 Building Maintenance Charges 0.00 5,906.00 91,278.00 15,214.00 15,214.00 16.673302-4395 Equip Replacement Chrgs 0.00 76,064.00 152,747.00 25,458.00 25,458.00 16.673302-4396 Insurance User Charges 0.00 127,289.00 23Page: 10/08/2015 CITY OF HERMOSA BEACH 24 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Materials/Supplies/Other 393,013.00 63,503.60 63,503.60 0.00 329,509.40 16.16 3302-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3302-5400 Equipment/Furniture 4,530.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 4,530.00 Total Equipment/Furniture 4,530.00 0.00 0.00 0.00 4,530.00 0.00 3302-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Services 2,172,401.00 305,718.37 305,718.37 0.00 1,866,682.63 14.07 24Page: 10/08/2015 CITY OF HERMOSA BEACH 25 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 North Pier Parking Structure3304 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3304-4200 Contract Services 115,243.00 25,785.54 25,785.54 22.373304-4201 Contract Serv/Private 0.00 89,457.46 225.00 0.00 0.00 0.003304-4251 Contract Services/Gov't 0.00 225.00 Total Contract Services 115,468.00 25,785.54 25,785.54 0.00 89,682.46 22.33 3304-4300 Materials/Supplies/Other 18,566.00 1,999.02 1,999.02 10.773304-4303 Utilities 0.00 16,566.98 543.00 112.55 112.55 20.733304-4304 Telephone 0.00 430.45 4,500.00 0.00 0.00 0.003304-4309 Maintenance Materials 0.00 4,500.00 Total Materials/Supplies/Other 23,609.00 2,111.57 2,111.57 0.00 21,497.43 8.94 3304-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total North Pier Parking Structure 139,077.00 27,897.11 27,897.11 0.00 111,179.89 20.06 25Page: 10/08/2015 CITY OF HERMOSA BEACH 26 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Downtown Parking Lot A3305 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3305-4200 Contract Services 47,756.00 4,513.26 4,513.26 9.453305-4201 Contract Serv/Private 0.00 43,242.74 Total Contract Services 47,756.00 4,513.26 4,513.26 0.00 43,242.74 9.45 3305-4300 Materials/Supplies/Other 2,000.00 1,068.20 1,068.20 53.413305-4309 Maintenance Materials 0.00 931.80 Total Materials/Supplies/Other 2,000.00 1,068.20 1,068.20 0.00 931.80 53.41 3305-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Parking Lot A 49,756.00 5,581.46 5,581.46 0.00 44,174.54 11.22 26Page: 10/08/2015 CITY OF HERMOSA BEACH 27 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Co. Share Pkg Structure Rev.3306 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3306-4200 Contract Services 338,761.00 0.00 0.00 0.003306-4251 Contract Services/Gov't 0.00 338,761.00 Total Co. Share Pkg Structure Rev. 338,761.00 0.00 0.00 0.00 338,761.00 0.00 27Page: 10/08/2015 CITY OF HERMOSA BEACH 28 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services Total After School Program Shuttle 0.00 0.00 0.00 0.00 0.00 0.00 28Page: 10/08/2015 CITY OF HERMOSA BEACH 29 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-4100 Personal Services 506,278.00 57,095.56 57,095.56 11.284101-4102 Regular Salaries 0.00 449,182.44 250.00 0.00 0.00 0.004101-4106 Regular Overtime 0.00 250.00 11,950.00 0.00 0.00 0.004101-4111 Accrual Cash In 0.00 11,950.00 0.00 10,675.61 10,675.61 0.004101-4112 Part Time/Temporary 0.00 -10,675.61 102,058.00 4,971.98 4,971.98 4.874101-4180 Retirement 0.00 97,086.02 94,795.00 11,453.59 11,453.59 12.084101-4188 Employee Benefits 0.00 83,341.41 8,020.00 1,011.32 1,011.32 12.614101-4189 Medicare Benefits 0.00 7,008.68 20,058.00 1,672.00 1,672.00 8.344101-4190 Other Post Employment Benefits (OPEB) 0.00 18,386.00 Total Personal Services 743,409.00 86,880.06 86,880.06 0.00 656,528.94 11.69 4101-4200 Contract Services 33,656.00 -8,779.20 -8,779.20 26.094101-4201 Contract Serv/Private 0.00 42,435.20 Total Contract Services 33,656.00 -8,779.20 -8,779.20 0.00 42,435.20 0.00 4101-4300 Materials/Supplies/Other 2,000.00 222.83 222.83 11.144101-4304 Telephone 0.00 1,777.17 4,500.00 338.94 338.94 7.534101-4305 Office Oper Supplies 0.00 4,161.06 2,678.00 0.00 0.00 0.004101-4315 Membership 0.00 2,678.00 5,350.00 0.00 0.00 0.004101-4317 Conference/Training 0.00 5,350.00 11,064.00 1,844.00 1,844.00 16.674101-4390 Communications Equipment Chrgs 0.00 9,220.00 2,234.00 372.00 372.00 16.654101-4394 Building Maintenance Charges 0.00 1,862.00 29,812.00 4,968.00 4,968.00 16.664101-4396 Insurance User Charges 0.00 24,844.00 Total Materials/Supplies/Other 57,638.00 7,745.77 7,745.77 0.00 49,892.23 13.44 Total Community Dev/Planning 834,703.00 85,846.63 85,846.63 0.00 748,856.37 10.28 29Page: 10/08/2015 CITY OF HERMOSA BEACH 30 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4100 Personal Services Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 4104-4200 Contract Services 300,000.00 10,278.20 10,278.20 3.434104-4201 Contract Serv/Private 0.00 289,721.80 Total Contract Services 300,000.00 10,278.20 10,278.20 0.00 289,721.80 3.43 4104-4300 Materials/Supplies/Other 20,000.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 20,000.00 Total Materials/Supplies/Other 20,000.00 0.00 0.00 0.00 20,000.00 0.00 Total Coastal Permit Auth Grant 320,000.00 10,278.20 10,278.20 0.00 309,721.80 3.21 30Page: 10/08/2015 CITY OF HERMOSA BEACH 31 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4100 Personal Services 368,152.00 48,107.77 48,107.77 13.074201-4102 Regular Salaries 0.00 320,044.23 250.00 0.00 0.00 0.004201-4106 Regular Overtime 0.00 250.00 12,558.00 0.00 0.00 0.004201-4111 Accrual Cash In 0.00 12,558.00 19,958.00 6,031.26 6,031.26 30.224201-4112 Part Time/Temporary 0.00 13,926.74 78,740.00 4,104.41 4,104.41 5.214201-4180 Retirement 0.00 74,635.59 69,926.00 8,299.28 8,299.28 11.874201-4188 Employee Benefits 0.00 61,626.72 5,919.00 791.07 791.07 13.364201-4189 Medicare Benefits 0.00 5,127.93 18,968.00 1,581.00 1,581.00 8.344201-4190 Other Post Employment Benefits (OPEB) 0.00 17,387.00 Total Personal Services 574,471.00 68,914.79 68,914.79 0.00 505,556.21 12.00 4201-4200 Contract Services 150,500.00 0.00 0.00 0.004201-4201 Contract Serv/Private 0.00 150,500.00 Total Contract Services 150,500.00 0.00 0.00 0.00 150,500.00 0.00 4201-4300 Materials/Supplies/Other 4,800.00 838.51 838.51 17.474201-4304 Telephone 0.00 3,961.49 4,000.00 344.06 344.06 8.604201-4305 Office Oper Supplies 0.00 3,655.94 1,300.00 0.00 0.00 0.004201-4315 Membership 0.00 1,300.00 1,500.00 0.00 0.00 0.004201-4317 Conference/Training 0.00 1,500.00 14,045.00 2,340.00 2,340.00 16.664201-4390 Communications Equipment Chrgs 0.00 11,705.00 1,409.00 234.00 234.00 16.614201-4394 Building Maintenance Charges 0.00 1,175.00 17,688.00 2,948.00 2,948.00 16.674201-4395 Equip Replacement Charges 0.00 14,740.00 30,666.00 5,112.00 5,112.00 16.674201-4396 Insurance User Charges 0.00 25,554.00 Total Materials/Supplies/Other 75,408.00 11,816.57 11,816.57 0.00 63,591.43 15.67 4201-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4201-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 31Page: 10/08/2015 CITY OF HERMOSA BEACH 32 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Community Dev/Building 800,379.00 80,731.36 80,731.36 0.00 719,647.64 10.09 32Page: 10/08/2015 CITY OF HERMOSA BEACH 33 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4100 Personal Services 397,819.00 58,274.34 58,274.34 14.654202-4102 Regular Salaries 0.00 339,544.66 2,000.00 0.00 0.00 0.004202-4106 Regular Overtime 0.00 2,000.00 12,173.00 0.00 0.00 0.004202-4111 Accrual Cash In 0.00 12,173.00 0.00 19,000.68 19,000.68 0.004202-4112 Part Time/Temporary 0.00 -19,000.68 74,067.00 5,974.74 5,974.74 8.074202-4180 Retirement 0.00 68,092.26 74,278.00 10,192.02 10,192.02 13.724202-4188 Employee Benefits 0.00 64,085.98 6,351.00 1,172.08 1,172.08 18.464202-4189 Medicare Benefits 0.00 5,178.92 19,975.00 1,665.00 1,665.00 8.344202-4190 Other Post Employment Benefits (OPEB) 0.00 18,310.00 Total Personal Services 586,663.00 96,278.86 96,278.86 0.00 490,384.14 16.41 4202-4200 Contract Services 235,030.00 731.91 731.91 0.314202-4201 Contract Serv/Private 0.00 234,298.09 Total Contract Services 235,030.00 731.91 731.91 0.00 234,298.09 0.31 4202-4300 Materials/Supplies/Other 22,821.00 1,702.22 1,702.22 7.464202-4304 Telephone 0.00 21,118.78 7,000.00 1,082.97 1,082.97 15.474202-4305 Office Oper Supplies 0.00 5,917.03 6,678.00 234.43 234.43 3.514202-4314 Uniforms 0.00 6,443.57 1,385.00 145.00 145.00 10.474202-4315 Membership 0.00 1,240.00 9,933.00 1,100.65 1,100.65 11.084202-4317 Conference/Training 0.00 8,832.35 60,108.00 10,018.00 10,018.00 16.674202-4390 Communications Equipment Chrgs 0.00 50,090.00 6,478.00 1,080.00 1,080.00 16.674202-4394 Building Maintenance Charges 0.00 5,398.00 23,508.00 3,918.00 3,918.00 16.674202-4395 Equip Replacement Charges 0.00 19,590.00 58,513.00 9,752.00 9,752.00 16.674202-4396 Insurance User Charges 0.00 48,761.00 Total Materials/Supplies/Other 196,424.00 29,033.27 29,033.27 0.00 167,390.73 14.78 4202-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4202-5400 Equipment/Furniture 33Page: 10/08/2015 CITY OF HERMOSA BEACH 34 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4202-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Public Works Administration 1,018,117.00 126,044.04 126,044.04 0.00 892,072.96 12.38 34Page: 10/08/2015 CITY OF HERMOSA BEACH 35 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4100 Personal Services 243,756.00 28,103.24 28,103.24 11.534204-4102 Regular Salaries 0.00 215,652.76 9,000.00 2,767.08 2,767.08 30.754204-4106 Regular Overtime 0.00 6,232.92 13,786.00 1,327.20 1,327.20 9.634204-4111 Accrual Cash In 0.00 12,458.80 0.00 12,520.97 12,520.97 0.004204-4112 Part Time Temporary 0.00 -12,520.97 55,843.00 2,757.95 2,757.95 4.944204-4180 Retirement 0.00 53,085.05 58,366.00 9,861.43 9,861.43 16.904204-4188 Employee Benefits 0.00 48,504.57 3,405.00 625.64 625.64 18.374204-4189 Medicare Benefits 0.00 2,779.36 16,913.00 1,409.00 1,409.00 8.334204-4190 Other Post Employment Benefits (OPEB) 0.00 15,504.00 Total Personal Services 401,069.00 59,372.51 59,372.51 0.00 341,696.49 14.80 4204-4200 Contract Services 119,103.00 6,105.36 6,105.36 5.134204-4201 Contract Serv/Private 0.00 112,997.64 225.00 0.00 0.00 0.004204-4251 Contract Service/Govt 0.00 225.00 Total Contract Services 119,328.00 6,105.36 6,105.36 0.00 113,222.64 5.12 4204-4300 Materials/Supplies/Other 178,559.00 17,933.15 17,933.15 10.044204-4303 Utilities 0.00 160,625.85 1,000.00 2,159.14 2,159.14 215.914204-4309 Maintenance Materials 0.00 -1,159.14 6,000.00 419.83 419.83 7.004204-4321 Building Sfty/Security 0.00 5,580.17 652.00 0.00 0.00 0.004204-4390 Communications Equipment Chrgs 0.00 652.00 667.00 112.00 112.00 16.794204-4394 Building Maintenance Charges 0.00 555.00 11,556.00 1,926.00 1,926.00 16.674204-4395 Equip Replacement Charges 0.00 9,630.00 59,943.00 9,990.00 9,990.00 16.674204-4396 Insurance User Charges 0.00 49,953.00 Total Materials/Supplies/Other 258,377.00 32,540.12 32,540.12 0.00 225,836.88 12.59 4204-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4204-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 35Page: 10/08/2015 CITY OF HERMOSA BEACH 36 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 778,774.00 98,017.99 98,017.99 0.00 680,756.01 12.59 36Page: 10/08/2015 CITY OF HERMOSA BEACH 37 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4100 Personal Services 224,895.00 30,321.89 30,321.89 13.484601-4102 Regular Salaries 0.00 194,573.11 3,000.00 2,646.87 2,646.87 88.234601-4106 Regular Overtime 0.00 353.13 9,986.00 0.00 0.00 0.004601-4111 Accrual Cash In 0.00 9,986.00 263,871.00 57,883.90 57,883.90 21.944601-4112 Part Time/Temporary 0.00 205,987.10 43,980.00 5,125.51 5,125.51 11.654601-4180 Retirement 0.00 38,854.49 67,563.00 6,963.00 6,963.00 10.314601-4188 Employee Benefits 0.00 60,600.00 3,555.00 1,388.81 1,388.81 39.074601-4189 Medicare Benefits 0.00 2,166.19 10,949.00 912.00 912.00 8.334601-4190 Other Post Employment Benefits (OPEB) 0.00 10,037.00 Total Personal Services 627,799.00 105,241.98 105,241.98 0.00 522,557.02 16.76 4601-4200 Contract Services 94,500.00 19,365.46 19,365.46 20.494601-4201 Contract Serv/Private 0.00 75,134.54 245,000.00 91,967.11 91,967.11 37.544601-4221 Contract Rec Classes/Programs 0.00 153,032.89 Total Contract Services 339,500.00 111,332.57 111,332.57 0.00 228,167.43 32.79 4601-4300 Materials/Supplies/Other 14,000.00 3,670.66 3,670.66 26.224601-4302 Advertising 0.00 10,329.34 5,000.00 503.90 503.90 10.084601-4304 Telephone 0.00 4,496.10 13,000.00 1,242.56 1,242.56 9.564601-4305 Office Oper Supplies 0.00 11,757.44 20,525.00 642.03 642.03 3.134601-4308 Program Materials 0.00 19,882.97 2,000.00 0.00 0.00 0.004601-4315 Membership 0.00 2,000.00 15,500.00 0.00 0.00 0.004601-4317 Conference/Training 0.00 15,500.00 6,000.00 77.37 77.37 1.294601-4328 Hermosa Senior Center Programs 0.00 5,922.63 25,756.00 4,400.00 4,400.00 17.084601-4390 Communications Equipment Chrgs 0.00 21,356.00 35,235.00 5,874.00 5,874.00 16.674601-4394 Building Maintenance Charges 0.00 29,361.00 12,245.00 2,040.00 2,040.00 16.664601-4395 Equip Replacement Charges 0.00 10,205.00 81,909.00 13,652.00 13,652.00 16.674601-4396 Insurance User Charges 0.00 68,257.00 Total Materials/Supplies/Other 231,170.00 32,102.52 32,102.52 0.00 199,067.48 13.89 4601-4900 Depreciation 37Page: 10/08/2015 CITY OF HERMOSA BEACH 38 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4601-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4601-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Resources 1,198,469.00 248,677.07 248,677.07 0.00 949,791.93 20.75 38Page: 10/08/2015 CITY OF HERMOSA BEACH 39 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4100 Personal Services 206,946.00 22,722.86 22,722.86 10.986101-4102 Regular Salaries 0.00 184,223.14 1,500.00 472.50 472.50 31.506101-4106 Regular Overtime 0.00 1,027.50 9,028.00 1,521.10 1,521.10 16.856101-4111 Accrual Cash In 0.00 7,506.90 38,261.00 1,713.52 1,713.52 4.486101-4180 Retirement 0.00 36,547.48 57,806.00 7,349.96 7,349.96 12.716101-4188 Employee Benefits 0.00 50,456.04 3,017.00 361.43 361.43 11.986101-4189 Medicare Benefits 0.00 2,655.57 13,538.00 1,128.00 1,128.00 8.336101-4190 Other Post Employment Benefits (OPEB) 0.00 12,410.00 Total Personal Services 330,096.00 35,269.37 35,269.37 0.00 294,826.63 10.68 6101-4200 Contract Services 220,855.00 2,691.00 2,691.00 1.226101-4201 Contract Serv/Private 0.00 218,164.00 198.00 0.00 0.00 0.006101-4251 Contract Service/Govt 0.00 198.00 Total Contract Services 221,053.00 2,691.00 2,691.00 0.00 218,362.00 1.22 6101-4300 Materials/Supplies/Other 226,152.00 23,987.46 23,987.46 10.616101-4303 Utilities 0.00 202,164.54 22,658.00 2,689.38 2,689.38 11.876101-4309 Maintenance Materials 0.00 19,968.62 21,867.00 3,646.00 3,646.00 16.676101-4394 Building Maintenance Charges 0.00 18,221.00 21,458.00 3,576.00 3,576.00 16.676101-4395 Equip Replacement Chrgs 0.00 17,882.00 64,851.00 10,808.00 10,808.00 16.676101-4396 Insurance User Charges 0.00 54,043.00 Total Materials/Supplies/Other 356,986.00 44,706.84 44,706.84 0.00 312,279.16 12.52 6101-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 6101-5400 Equipment/Furniture 0.00 474.15 474.15 0.006101-5401 Equip-Less Than $1,000 0.00 -474.15 2,120.00 3,401.23 3,401.23 160.446101-5402 Equip-More Than $1,000 0.00 -1,281.23 Total Equipment/Furniture 2,120.00 3,875.38 3,875.38 0.00 -1,755.38 182.80 39Page: 10/08/2015 CITY OF HERMOSA BEACH 40 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Parks 910,255.00 86,542.59 86,542.59 0.00 823,712.41 9.51 40Page: 10/08/2015 CITY OF HERMOSA BEACH 41 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 208,468.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 208,468.00 Total Str Improvements/Various Locations 208,468.00 0.00 0.00 0.00 208,468.00 0.00 41Page: 10/08/2015 CITY OF HERMOSA BEACH 42 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 220,000.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 220,000.00 Total Pier Avenue/PCH to Ardmore 220,000.00 0.00 0.00 0.00 220,000.00 0.00 42Page: 10/08/2015 CITY OF HERMOSA BEACH 43 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 192,905.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 192,905.00 Total PCH-Aviation Beautification Project 192,905.00 0.00 0.00 0.00 192,905.00 0.00 43Page: 10/08/2015 CITY OF HERMOSA BEACH 44 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Protective Bollards Along the Strand8163 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8163-4200 Contract Services Total Protective Bollards Along the Strand 0.00 0.00 0.00 0.00 0.00 0.00 44Page: 10/08/2015 CITY OF HERMOSA BEACH 45 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Valley Drive Sharrows8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 20,000.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 20,000.00 Total Valley Drive Sharrows 20,000.00 0.00 0.00 0.00 20,000.00 0.00 45Page: 10/08/2015 CITY OF HERMOSA BEACH 46 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Overlay Valley Dr/Ardmore8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 188,917.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 188,917.00 Total Overlay Valley Dr/Ardmore 188,917.00 0.00 0.00 0.00 188,917.00 0.00 46Page: 10/08/2015 CITY OF HERMOSA BEACH 47 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 104,975.00 0.00 0.00 0.008402-4201 Contract Serv/Private 0.00 104,975.00 Total Sewer Improvements- Various Locations 104,975.00 0.00 0.00 0.00 104,975.00 0.00 47Page: 10/08/2015 CITY OF HERMOSA BEACH 48 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 183,334.00 44,128.54 44,128.54 24.078537-4201 Contract Serv/Private 0.00 139,205.46 Total South Park Phase I Improvements 183,334.00 44,128.54 44,128.54 0.00 139,205.46 24.07 48Page: 10/08/2015 CITY OF HERMOSA BEACH 49 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4200 Contract Services 83,592.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 83,592.00 Total Citywide Park Master Plan 83,592.00 0.00 0.00 0.00 83,592.00 0.00 49Page: 10/08/2015 CITY OF HERMOSA BEACH 50 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Clark Field Energy Upgrades Ph II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 100,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 100,000.00 Total Clark Field Energy Upgrades Ph II 100,000.00 0.00 0.00 0.00 100,000.00 0.00 50Page: 10/08/2015 CITY OF HERMOSA BEACH 51 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Fire Station Renovation & Upgrades8606 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8606-4200 Contract Services Total Fire Station Renovation & Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 51Page: 10/08/2015 CITY OF HERMOSA BEACH 52 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Fire Station Renovations & Upgrades8607 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8607-4200 Contract Services 134,500.00 0.00 0.00 0.008607-4201 Contract Serv/Private 0.00 134,500.00 Total Fire Station Renovations & Upgrades 134,500.00 0.00 0.00 0.00 134,500.00 0.00 52Page: 10/08/2015 CITY OF HERMOSA BEACH 53 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Civic Center Strategic Plan8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 247,832.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 247,832.00 Total Civic Center Strategic Plan 247,832.00 0.00 0.00 0.00 247,832.00 0.00 53Page: 10/08/2015 CITY OF HERMOSA BEACH 54 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Police Facilities Impovements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 107,000.00 727.62 727.62 0.688614-4201 Contract Serv/Private 0.00 106,272.38 Total Police Facilities Impovements 107,000.00 727.62 727.62 0.00 106,272.38 0.68 54Page: 10/08/2015 CITY OF HERMOSA BEACH 55 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Yard Renovations8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 50,000.00 0.00 0.00 0.008615-4201 Contract Serv/Private 0.00 50,000.00 Total City Yard Renovations 50,000.00 0.00 0.00 0.00 50,000.00 0.00 55Page: 10/08/2015 CITY OF HERMOSA BEACH 56 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Pier Architectural Upgrades8621 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8621-5600 Buildings/Improvements Total Pier Architectural Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 56Page: 10/08/2015 CITY OF HERMOSA BEACH 57 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 224,000.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 224,000.00 Total Fire Department Tower Demolition 224,000.00 0.00 0.00 0.00 224,000.00 0.00 57Page: 10/08/2015 CITY OF HERMOSA BEACH 58 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Municipal Solar Facility Plan/Install8634 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8634-4200 Contract Services 50,000.00 0.00 0.00 0.008634-4201 Contract Serv/Private 0.00 50,000.00 Total Municipal Solar Facility Plan/Install 50,000.00 0.00 0.00 0.00 50,000.00 0.00 58Page: 10/08/2015 CITY OF HERMOSA BEACH 59 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Center Gen Improvement Phase 38650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 50,000.00 0.00 0.00 0.008650-4201 Contract Serv/Private 0.00 50,000.00 Total Community Center Gen Improvement Phase 3 50,000.00 0.00 0.00 0.00 50,000.00 0.00 59Page: 10/08/2015 CITY OF HERMOSA BEACH 60 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Lot A Trash Enclosure8651 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8651-4200 Contract Services Total Lot A Trash Enclosure 0.00 0.00 0.00 0.00 0.00 0.00 60Page: 10/08/2015 CITY OF HERMOSA BEACH 61 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 40,946.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 40,946.00 Total Citywide Energy Conservation Upgrades 40,946.00 0.00 0.00 0.00 40,946.00 0.00 61Page: 10/08/2015 CITY OF HERMOSA BEACH 62 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Lawn Bowling Lighting8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 100,000.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 100,000.00 Total Lawn Bowling Lighting 100,000.00 0.00 0.00 0.00 100,000.00 0.00 62Page: 10/08/2015 CITY OF HERMOSA BEACH 63 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Hermosa Beach Surfing Memorial8661 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8661-4200 Contract Services 29,067.00 34.06 34.06 0.128661-4201 Contract Serv/Private 0.00 29,032.94 Total Hermosa Beach Surfing Memorial 29,067.00 34.06 34.06 0.00 29,032.94 0.12 63Page: 10/08/2015 CITY OF HERMOSA BEACH 64 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 95,000.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 95,000.00 Total City Fac. Condition Assessm.& Asbesto Rp 95,000.00 0.00 0.00 0.00 95,000.00 0.00 64Page: 10/08/2015 CITY OF HERMOSA BEACH 65 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 LED Lights for Lot D8665 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8665-4200 Contract Services 16,500.00 0.00 0.00 0.008665-4201 Contract Serv/Private 0.00 16,500.00 Total LED Lights for Lot D 16,500.00 0.00 0.00 0.00 16,500.00 0.00 65Page: 10/08/2015 CITY OF HERMOSA BEACH 66 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 General Fund001 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 46,807.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 46,807.00 Total Community Center, Plaza, and Park Improv 46,807.00 0.00 0.00 0.00 46,807.00 0.00 Total General Fund 35,844,689.00 5,176,177.51 5,176,177.51 0.00 30,668,511.49 14.44 66Page: 10/08/2015 CITY OF HERMOSA BEACH 67 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lightg/Landscapg Dist Fund105 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 8,345.00 1,390.00 1,390.00 16.661299-4399 Operating Transfers Out 0.00 6,955.00 Total Interfund Transfers Out 8,345.00 1,390.00 1,390.00 0.00 6,955.00 16.66 67Page: 10/08/2015 CITY OF HERMOSA BEACH 68 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lightg/Landscapg Dist Fund105 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4100 Personal Services 84,872.00 14,087.21 14,087.21 16.602601-4102 Regular Salaries 0.00 70,784.79 1,500.00 373.54 373.54 24.902601-4106 Regular Overtime 0.00 1,126.46 4,466.00 147.46 147.46 3.302601-4111 Accrual Cash In 0.00 4,318.54 20,783.00 1,176.30 1,176.30 5.662601-4180 Retirement 0.00 19,606.70 17,357.00 3,395.11 3,395.11 19.562601-4188 Employee Benefits 0.00 13,961.89 1,239.00 213.47 213.47 17.232601-4189 Medicare Benefits 0.00 1,025.53 6,084.00 507.00 507.00 8.332601-4190 Other Post Employment Benefits (OPEB) 0.00 5,577.00 Total Personal Services 136,301.00 19,900.09 19,900.09 0.00 116,400.91 14.60 2601-4200 Contract Services 44,492.00 200.00 200.00 0.452601-4201 Contract Serv/Private 0.00 44,292.00 20,493.00 0.00 0.00 0.002601-4251 Contract Service/Govt 0.00 20,493.00 Total Contract Services 64,985.00 200.00 200.00 0.00 64,785.00 0.31 2601-4300 Materials/Supplies/Other 229,685.00 16,823.23 16,823.23 7.322601-4303 Utilities 0.00 212,861.77 28,300.00 1,255.04 1,255.04 4.432601-4309 Maintenance Materials 0.00 27,044.96 667.00 102.00 102.00 15.292601-4394 Building Maintenance Charges 0.00 565.00 40,054.00 6,676.00 6,676.00 16.672601-4395 Equip Replacement Charges 0.00 33,378.00 29,842.00 4,974.00 4,974.00 16.672601-4396 Insurance User Charges 0.00 24,868.00 Total Materials/Supplies/Other 328,548.00 29,830.27 29,830.27 0.00 298,717.73 9.08 Total Lighting/Landscaping/Medians 529,834.00 49,930.36 49,930.36 0.00 479,903.64 9.42 Total Lightg/Landscapg Dist Fund 538,179.00 51,320.36 51,320.36 0.00 486,858.64 9.54 68Page: 10/08/2015 CITY OF HERMOSA BEACH 69 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 State Gas Tax Fund115 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 316,000.00 52,666.00 52,666.00 16.671299-4399 Operating Transfers Out 0.00 263,334.00 Total Interfund Transfers Out 316,000.00 52,666.00 52,666.00 0.00 263,334.00 16.67 69Page: 10/08/2015 CITY OF HERMOSA BEACH 70 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 State Gas Tax Fund115 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services Total Str Improvements/Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 70Page: 10/08/2015 CITY OF HERMOSA BEACH 71 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 State Gas Tax Fund115 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 204,078.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 204,078.00 Total Pier Avenue/PCH to Ardmore 204,078.00 0.00 0.00 0.00 204,078.00 0.00 71Page: 10/08/2015 CITY OF HERMOSA BEACH 72 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 State Gas Tax Fund115 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 34,581.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 34,581.00 Total PCH-Aviation Beautification Project 34,581.00 0.00 0.00 0.00 34,581.00 0.00 Total State Gas Tax Fund 554,659.00 52,666.00 52,666.00 0.00 501,993.00 9.50 72Page: 10/08/2015 CITY OF HERMOSA BEACH 73 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 AB939 Fund117 Source Redctn/Recycle Element5301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 5301-4100 Personal Services 22,754.00 6,515.42 6,515.42 28.635301-4102 Regular Salaries 0.00 16,238.58 0.00 29.64 29.64 0.005301-4106 Regular Overtime 0.00 -29.64 5,978.00 501.79 501.79 8.395301-4180 Retirement 0.00 5,476.21 3,128.00 930.37 930.37 29.745301-4188 Employee Benefits 0.00 2,197.63 341.00 98.62 98.62 28.925301-4189 Medicare Benefits 0.00 242.38 Total Personal Services 32,201.00 8,075.84 8,075.84 0.00 24,125.16 25.08 5301-4200 Contract Services 19,500.00 664.90 664.90 3.415301-4201 Contract Serv/Private 0.00 18,835.10 Total Contract Services 19,500.00 664.90 664.90 0.00 18,835.10 3.41 5301-4300 Materials/Supplies/Other 3,000.00 2,365.68 2,365.68 78.865301-4315 Membership 0.00 634.32 Total Materials/Supplies/Other 3,000.00 2,365.68 2,365.68 0.00 634.32 78.86 Total AB939 Fund 54,701.00 11,106.42 11,106.42 0.00 43,594.58 20.30 73Page: 10/08/2015 CITY OF HERMOSA BEACH 74 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Prop A Open Space Fund121 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 20,557.00 3,426.00 3,426.00 16.671299-4399 Operating Transfers Out 0.00 17,131.00 Total Interfund Transfers Out 20,557.00 3,426.00 3,426.00 0.00 17,131.00 16.67 74Page: 10/08/2015 CITY OF HERMOSA BEACH 75 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Prop A Open Space Fund121 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 41,470.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 41,470.00 Total South Park Phase I Improvements 41,470.00 0.00 0.00 0.00 41,470.00 0.00 Total Prop A Open Space Fund 62,027.00 3,426.00 3,426.00 0.00 58,601.00 5.52 75Page: 10/08/2015 CITY OF HERMOSA BEACH 76 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 Street Improvements- Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 228,000.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 228,000.00 Total Street Improvements- Various Locations 228,000.00 0.00 0.00 0.00 228,000.00 0.00 76Page: 10/08/2015 CITY OF HERMOSA BEACH 77 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 201,257.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 201,257.00 Total Pier Avenue/PCH to Ardmore 201,257.00 0.00 0.00 0.00 201,257.00 0.00 77Page: 10/08/2015 CITY OF HERMOSA BEACH 78 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 8th Street- Safe Route to School Project8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 140,000.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 140,000.00 Total 8th Street- Safe Route to School Project 140,000.00 0.00 0.00 0.00 140,000.00 0.00 78Page: 10/08/2015 CITY OF HERMOSA BEACH 79 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services Total 14Th. St. Beach Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 79Page: 10/08/2015 CITY OF HERMOSA BEACH 80 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 City Fac. ADA Transition Plan & Improv.8655 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8655-4200 Contract Services 20,000.00 0.00 0.00 0.008655-4201 Contract Serv/Private 0.00 20,000.00 Total City Fac. ADA Transition Plan & Improv. 20,000.00 0.00 0.00 0.00 20,000.00 0.00 80Page: 10/08/2015 CITY OF HERMOSA BEACH 81 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Fund122 Municipal Pier Structural Repairs Ph.II8659 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8659-4200 Contract Services 130,000.00 0.00 0.00 0.008659-4201 Contract Serv/Private 0.00 130,000.00 Total Contract Services 130,000.00 0.00 0.00 0.00 130,000.00 0.00 Total Municipal Pier Structural Repairs Ph.II 130,000.00 0.00 0.00 0.00 130,000.00 0.00 Total Tyco Fund 719,257.00 0.00 0.00 0.00 719,257.00 0.00 81Page: 10/08/2015 CITY OF HERMOSA BEACH 82 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Tyco Tidelands123 Municipal Pier Structural Repairs II8659 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8659-4200 Contract Services 3,318.00 0.00 0.00 0.008659-4201 Contract Serv/Private 0.00 3,318.00 Total Tyco Tidelands 3,318.00 0.00 0.00 0.00 3,318.00 0.00 82Page: 10/08/2015 CITY OF HERMOSA BEACH 83 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4200 Contract Services Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 83Page: 10/08/2015 CITY OF HERMOSA BEACH 84 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 381,840.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 381,840.00 Total South Park Phase I Improvements 381,840.00 0.00 0.00 0.00 381,840.00 0.00 84Page: 10/08/2015 CITY OF HERMOSA BEACH 85 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4100 Personal Services Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8538-4200 Contract Services 60,261.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 60,261.00 Total Citywide Park Master Plan 60,261.00 0.00 0.00 0.00 60,261.00 0.00 85Page: 10/08/2015 CITY OF HERMOSA BEACH 86 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Valley Park Playground Surface Reno8539 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8539-4200 Contract Services Total Valley Park Playground Surface Reno 0.00 0.00 0.00 0.00 0.00 0.00 86Page: 10/08/2015 CITY OF HERMOSA BEACH 87 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Clark Field Energy Efficient Upgrades II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 100,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 100,000.00 Total Clark Field Energy Efficient Upgrades II 100,000.00 0.00 0.00 0.00 100,000.00 0.00 87Page: 10/08/2015 CITY OF HERMOSA BEACH 88 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Clark Field Electrical8602 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8602-4200 Contract Services 0.00 -156.11 -156.11 0.008602-4201 Contract Serv/Private 0.00 156.11 Total Clark Field Electrical 0.00 -156.11 -156.11 0.00 156.11 0.00 88Page: 10/08/2015 CITY OF HERMOSA BEACH 89 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 25,000.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 25,000.00 Total Citywide Energy Conservation Upgrades 25,000.00 0.00 0.00 0.00 25,000.00 0.00 89Page: 10/08/2015 CITY OF HERMOSA BEACH 90 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Park/Rec Facility Tax Fund125 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 22,881.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 22,881.00 Total Community Center, Plaza, and Park Improv 22,881.00 0.00 0.00 0.00 22,881.00 0.00 Total Park/Rec Facility Tax Fund 589,982.00 -156.11 -156.11 0.00 590,138.11 0.00 90Page: 10/08/2015 CITY OF HERMOSA BEACH 91 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Bayview Dr Dist Admin Exp Fund135 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 2,208.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 2,208.00 Total Administrative Charges 2,208.00 0.00 0.00 0.00 2,208.00 0.00 91Page: 10/08/2015 CITY OF HERMOSA BEACH 92 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Bayview Dr Dist Admin Exp Fund135 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 2,868.00 478.00 478.00 16.671299-4399 Operating Trsfr Out 0.00 2,390.00 Total Interfund Transfers Out 2,868.00 478.00 478.00 0.00 2,390.00 16.67 Total Bayview Dr Dist Admin Exp Fund 5,076.00 478.00 478.00 0.00 4,598.00 9.42 92Page: 10/08/2015 CITY OF HERMOSA BEACH 93 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lower Pier Admin Exp Fund136 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,932.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,932.00 Total Administrative Charges 1,932.00 0.00 0.00 0.00 1,932.00 0.00 93Page: 10/08/2015 CITY OF HERMOSA BEACH 94 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Lower Pier Admin Exp Fund136 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 2,249.00 374.00 374.00 16.631299-4399 Operating Transfers Out 0.00 1,875.00 Total Interfund Transfers Out 2,249.00 374.00 374.00 0.00 1,875.00 16.63 Total Lower Pier Admin Exp Fund 4,181.00 374.00 374.00 0.00 3,807.00 8.95 94Page: 10/08/2015 CITY OF HERMOSA BEACH 95 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Myrtle Dist Admin Exp Fund137 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 6,865.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 6,865.00 Total Administrative Charges 6,865.00 0.00 0.00 0.00 6,865.00 0.00 95Page: 10/08/2015 CITY OF HERMOSA BEACH 96 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Myrtle Dist Admin Exp Fund137 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 5,264.00 878.00 878.00 16.681299-4399 Operating Transfers Out 0.00 4,386.00 Total Interfund Transfers Out 5,264.00 878.00 878.00 0.00 4,386.00 16.68 Total Myrtle Dist Admin Exp Fund 12,129.00 878.00 878.00 0.00 11,251.00 7.24 96Page: 10/08/2015 CITY OF HERMOSA BEACH 97 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Loma Dist Admin Exp Fund138 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 7,176.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 7,176.00 Total Administrative Charges 7,176.00 0.00 0.00 0.00 7,176.00 0.00 97Page: 10/08/2015 CITY OF HERMOSA BEACH 98 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Loma Dist Admin Exp Fund138 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 5,710.00 952.00 952.00 16.671299-4399 Operating Transfers Out 0.00 4,758.00 Total Interfund Transfers Out 5,710.00 952.00 952.00 0.00 4,758.00 16.67 Total Loma Dist Admin Exp Fund 12,886.00 952.00 952.00 0.00 11,934.00 7.39 98Page: 10/08/2015 CITY OF HERMOSA BEACH 99 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,874.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,874.00 Total Administrative Charges 1,874.00 0.00 0.00 0.00 1,874.00 0.00 99Page: 10/08/2015 CITY OF HERMOSA BEACH 100 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Beach Dr Assmnt Dist Admin Exp Fund139 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 1,891.00 316.00 316.00 16.711299-4399 Operating Transfers Out 0.00 1,575.00 Total Interfund Transfers Out 1,891.00 316.00 316.00 0.00 1,575.00 16.71 Total Beach Dr Assmnt Dist Admin Exp Fund 3,765.00 316.00 316.00 0.00 3,449.00 8.39 100Page: 10/08/2015 CITY OF HERMOSA BEACH 101 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Community Dev Block Grant140 CDBG Program General Admin4707 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4707-4200 Contract Services 6,600.00 0.00 0.00 0.004707-4201 Contract Serv/Private 0.00 6,600.00 Total CDBG Program General Admin 6,600.00 0.00 0.00 0.00 6,600.00 0.00 101Page: 10/08/2015 CITY OF HERMOSA BEACH 102 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Community Dev Block Grant140 City Fac. ADA Transition Plan & Improv.8655 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8655-4200 Contract Services 30,000.00 0.00 0.00 0.008655-4201 Contract Serv/Private 0.00 30,000.00 Total City Fac. ADA Transition Plan & Improv. 30,000.00 0.00 0.00 0.00 30,000.00 0.00 102Page: 10/08/2015 CITY OF HERMOSA BEACH 103 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Community Dev Block Grant140 City Right of Way ADA Improvements8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 138,000.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 138,000.00 Total City Right of Way ADA Improvements 138,000.00 0.00 0.00 0.00 138,000.00 0.00 Total Community Dev Block Grant 174,600.00 0.00 0.00 0.00 174,600.00 0.00 103Page: 10/08/2015 CITY OF HERMOSA BEACH 104 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 104Page: 10/08/2015 CITY OF HERMOSA BEACH 105 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Bus Pass Subsidy3403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3403-4200 Contract Services 3,300.00 0.00 0.00 0.003403-4251 Contract Service/Govt 0.00 3,300.00 Total Bus Pass Subsidy 3,300.00 0.00 0.00 0.00 3,300.00 0.00 105Page: 10/08/2015 CITY OF HERMOSA BEACH 106 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Dial-A-Taxi Program3404 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3404-4200 Contract Services 69,000.00 0.00 0.00 0.003404-4201 Contract Serv/Private 0.00 69,000.00 Total Dial-A-Taxi Program 69,000.00 0.00 0.00 0.00 69,000.00 0.00 106Page: 10/08/2015 CITY OF HERMOSA BEACH 107 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Commuter Express3408 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3408-4100 Personal Services 2,168.00 403.09 403.09 18.593408-4102 Regular Salaries 0.00 1,764.91 Total Personal Services 2,168.00 403.09 403.09 0.00 1,764.91 18.59 3408-4200 Contract Services 14,455.00 0.00 0.00 0.003408-4251 Contract Service/Govt 0.00 14,455.00 Total Contract Services 14,455.00 0.00 0.00 0.00 14,455.00 0.00 Total Commuter Express 16,623.00 403.09 403.09 0.00 16,219.91 2.42 107Page: 10/08/2015 CITY OF HERMOSA BEACH 108 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Recreation Transportation3409 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3409-4200 Contract Services 40,000.00 7,431.14 7,431.14 18.583409-4201 Contract Serv/Private 0.00 32,568.86 Total Recreation Transportation 40,000.00 7,431.14 7,431.14 0.00 32,568.86 18.58 108Page: 10/08/2015 CITY OF HERMOSA BEACH 109 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Special Event Shuttle3410 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3410-4200 Contract Services 6,000.00 0.00 0.00 0.003410-4201 Contract Serv/Private 0.00 6,000.00 Total Special Event Shuttle 6,000.00 0.00 0.00 0.00 6,000.00 0.00 109Page: 10/08/2015 CITY OF HERMOSA BEACH 110 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services Total After School Program Shuttle 0.00 0.00 0.00 0.00 0.00 0.00 110Page: 10/08/2015 CITY OF HERMOSA BEACH 111 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 Beach Cities Transit Line 1093412 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3412-4200 Contract Services 10,391.00 0.00 0.00 0.003412-4251 Contract Services/Gov't 0.00 10,391.00 Total Beach Cities Transit Line 109 10,391.00 0.00 0.00 0.00 10,391.00 0.00 111Page: 10/08/2015 CITY OF HERMOSA BEACH 112 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition A Fund145 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 274,892.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 274,892.00 Total PCH-Aviation Beautification Project 274,892.00 0.00 0.00 0.00 274,892.00 0.00 Total Proposition A Fund 420,206.00 7,834.23 7,834.23 0.00 412,371.77 1.86 112Page: 10/08/2015 CITY OF HERMOSA BEACH 113 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition C Fund146 Pavement Management Study4208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4208-4200 Contract Services 30,000.00 0.00 0.00 0.004208-4201 Contract Serv/Private 0.00 30,000.00 Total Pavement Management Study 30,000.00 0.00 0.00 0.00 30,000.00 0.00 113Page: 10/08/2015 CITY OF HERMOSA BEACH 114 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Proposition C Fund146 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 533,326.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 533,326.00 Total PCH-Aviation Beautification Project 533,326.00 0.00 0.00 0.00 533,326.00 0.00 Total Proposition C Fund 563,326.00 0.00 0.00 0.00 563,326.00 0.00 114Page: 10/08/2015 CITY OF HERMOSA BEACH 115 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Measure R Fund147 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 296,157.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 296,157.00 Total Str Improvements/Various Locations 296,157.00 0.00 0.00 0.00 296,157.00 0.00 115Page: 10/08/2015 CITY OF HERMOSA BEACH 116 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Measure R Fund147 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 201,326.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 201,326.00 Total Pier Avenue/PCH to Ardmore 201,326.00 0.00 0.00 0.00 201,326.00 0.00 116Page: 10/08/2015 CITY OF HERMOSA BEACH 117 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Measure R Fund147 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services Total PCH-Aviation Beautification Project 0.00 0.00 0.00 0.00 0.00 0.00 117Page: 10/08/2015 CITY OF HERMOSA BEACH 118 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Measure R Fund147 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 140,714.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 140,714.00 Total PCH Traffic Improvements 140,714.00 0.00 0.00 0.00 140,714.00 0.00 Total Measure R Fund 638,197.00 0.00 0.00 0.00 638,197.00 0.00 118Page: 10/08/2015 CITY OF HERMOSA BEACH 119 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Bulletproof Vest Partnership2111 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2111-4300 Materials/Supplies/Other 3,125.00 0.00 0.00 0.002111-4350 Safety Gear 0.00 3,125.00 Total Bulletproof Vest Partnership 3,125.00 0.00 0.00 0.00 3,125.00 0.00 119Page: 10/08/2015 CITY OF HERMOSA BEACH 120 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Beverage Recycle Grant3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 5,455.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 5,455.00 Total Beverage Recycle Grant 5,455.00 0.00 0.00 0.00 5,455.00 0.00 120Page: 10/08/2015 CITY OF HERMOSA BEACH 121 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Sea Level Rise Study/Coastal Conservancy3106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3106-4200 Contract Services 50,000.00 0.00 0.00 0.003106-4201 Contract Serv/Private 0.00 50,000.00 Total Sea Level Rise Study/Coastal Conservancy 50,000.00 0.00 0.00 0.00 50,000.00 0.00 121Page: 10/08/2015 CITY OF HERMOSA BEACH 122 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4200 Contract Services 82,234.00 0.00 0.00 0.004104-4201 Contract Serv/Private 0.00 82,234.00 Total Contract Services 82,234.00 0.00 0.00 0.00 82,234.00 0.00 4104-4300 Materials/Supplies/Other Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Coastal Permit Auth Grant 82,234.00 0.00 0.00 0.00 82,234.00 0.00 122Page: 10/08/2015 CITY OF HERMOSA BEACH 123 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Local Coastal Assistance Grant4107 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4107-4200 Contract Services 36,834.00 0.00 0.00 0.004107-4201 Contract Serv/Private 0.00 36,834.00 Total Local Coastal Assistance Grant 36,834.00 0.00 0.00 0.00 36,834.00 0.00 123Page: 10/08/2015 CITY OF HERMOSA BEACH 124 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4100 Personal Services Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8160-4200 Contract Services 95,261.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 95,261.00 Total PCH Traffic Improvements 95,261.00 0.00 0.00 0.00 95,261.00 0.00 124Page: 10/08/2015 CITY OF HERMOSA BEACH 125 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Hermosa Ave/27th To Boundary8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services Total Hermosa Ave/27th To Boundary 0.00 0.00 0.00 0.00 0.00 0.00 125Page: 10/08/2015 CITY OF HERMOSA BEACH 126 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services Total Sewer Impr Various Locations 2012 0.00 0.00 0.00 0.00 0.00 0.00 126Page: 10/08/2015 CITY OF HERMOSA BEACH 127 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Grants Fund150 Hermosa Beach Surfing Memorial8661 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8661-4200 Contract Services 275,000.00 86,261.90 86,261.90 31.378661-4201 Contract Serv/Private 0.00 188,738.10 Total Hermosa Beach Surfing Memorial 275,000.00 86,261.90 86,261.90 0.00 188,738.10 31.37 Total Grants Fund 547,909.00 86,261.90 86,261.90 0.00 461,647.10 15.74 127Page: 10/08/2015 CITY OF HERMOSA BEACH 128 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Air Quality Mgmt Dist Fund152 Emission Control3701 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3701-4200 Contract Services Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3701-4300 Materials/Supplies/Other 28,600.00 510.00 510.00 1.783701-4327 AQMD Incentives 0.00 28,090.00 Total Materials/Supplies/Other 28,600.00 510.00 510.00 0.00 28,090.00 1.78 3701-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3701-5400 Equipment/Furniture 28,611.00 0.00 0.00 0.003701-5403 Vehicles 0.00 28,611.00 Total Equipment/Furniture 28,611.00 0.00 0.00 0.00 28,611.00 0.00 Total Air Quality Mgmt Dist Fund 57,211.00 510.00 510.00 0.00 56,701.00 0.89 128Page: 10/08/2015 CITY OF HERMOSA BEACH 129 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Supp Law Enf Serv Fund (SLESF)153 C.O.P.S. Program2106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2106-4200 Contract Services 40,471.00 17,447.13 17,447.13 43.112106-4201 Contract Serv/Private 0.00 23,023.87 Total Contract Services 40,471.00 17,447.13 17,447.13 0.00 23,023.87 43.11 2106-4300 Materials/Supplies/Other Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2106-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2106-5400 Equipment/Furniture 0.00 24,211.26 24,211.26 0.002106-5405 Equipment more than $5,000 0.00 -24,211.26 Total Equipment/Furniture 0.00 24,211.26 24,211.26 0.00 -24,211.26 0.00 2106-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Supp Law Enf Serv Fund (SLESF) 40,471.00 41,658.39 41,658.39 0.00 -1,187.39 102.93 129Page: 10/08/2015 CITY OF HERMOSA BEACH 130 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4100 Personal Services 59,115.00 7,114.16 7,114.16 12.033102-4102 Regular Salaries 0.00 52,000.84 410.00 26.25 26.25 6.403102-4106 Regular Overtime 0.00 383.75 3,034.00 95.49 95.49 3.153102-4111 Accrual Cash In 0.00 2,938.51 0.00 1,725.68 1,725.68 0.003102-4112 Part Time/Temporary 0.00 -1,725.68 9,602.00 648.30 648.30 6.753102-4180 Retirement 0.00 8,953.70 11,717.00 1,721.34 1,721.34 14.693102-4188 Employee Benefits 0.00 9,995.66 866.00 131.58 131.58 15.193102-4189 Medicare Benefits 0.00 734.42 1,877.00 156.00 156.00 8.313102-4190 Other Post Employment Benefits (OPEB) 0.00 1,721.00 Total Personal Services 86,621.00 11,618.80 11,618.80 0.00 75,002.20 13.41 3102-4200 Contract Services 178,985.00 14,653.31 14,653.31 8.193102-4201 Contract Serv/Private 0.00 164,331.69 1,940.00 75.00 75.00 3.873102-4251 Contract Service/Govt 0.00 1,865.00 Total Contract Services 180,925.00 14,728.31 14,728.31 0.00 166,196.69 8.14 3102-4300 Materials/Supplies/Other 907.00 61.16 61.16 6.743102-4303 Utilities 0.00 845.84 7,600.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 7,600.00 267.00 44.00 44.00 16.483102-4394 Building Maintenance Charges 0.00 223.00 7,195.00 0.00 0.00 0.003102-4395 Equip Replacement Charges 0.00 7,195.00 10,449.00 1,742.00 1,742.00 16.673102-4396 Insurance User Charges 0.00 8,707.00 Total Materials/Supplies/Other 26,418.00 1,847.16 1,847.16 0.00 24,570.84 6.99 3102-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3102-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 293,964.00 28,194.27 28,194.27 0.00 265,769.73 9.59 130Page: 10/08/2015 CITY OF HERMOSA BEACH 131 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Used Oil Block Grant3105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3105-4200 Contract Services 5,800.00 0.00 0.00 0.003105-4201 Contract Serv/Private 0.00 5,800.00 Total Used Oil Block Grant 5,800.00 0.00 0.00 0.00 5,800.00 0.00 131Page: 10/08/2015 CITY OF HERMOSA BEACH 132 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services Total Sewer Impr Various Locations 2012 0.00 0.00 0.00 0.00 0.00 0.00 132Page: 10/08/2015 CITY OF HERMOSA BEACH 133 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services Total Sewer Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 133Page: 10/08/2015 CITY OF HERMOSA BEACH 134 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Sewer Fund160 Sewer Improvements Various Locations8403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8403-4200 Contract Services 5,500,000.00 0.00 0.00 0.008403-4201 Contract Serv/Private 0.00 5,500,000.00 Total Sewer Improvements Various Locations 5,500,000.00 0.00 0.00 0.00 5,500,000.00 0.00 Total Sewer Fund 5,799,764.00 28,194.27 28,194.27 0.00 5,771,569.73 0.49 134Page: 10/08/2015 CITY OF HERMOSA BEACH 135 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Storm Drains Fund161 Storm Drain3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4100 Personal Services 63,387.00 6,368.85 6,368.85 10.053109-4102 Regular Salaries 0.00 57,018.15 590.00 26.25 26.25 4.453109-4106 Regular Overtime 0.00 563.75 3,421.00 78.30 78.30 2.293109-4111 Accrual Cash In 0.00 3,342.70 0.00 345.16 345.16 0.003109-4112 Part Time Temporary 0.00 -345.16 10,739.00 498.17 498.17 4.643109-4180 Retirement 0.00 10,240.83 13,706.00 1,439.61 1,439.61 10.503109-4188 Employee Benefits 0.00 12,266.39 928.00 100.33 100.33 10.813109-4189 Medicare Benefits 0.00 827.67 2,390.00 199.00 199.00 8.333109-4190 Other Post Employment Benefits/OPEB 0.00 2,191.00 Total Personal Services 95,161.00 9,055.67 9,055.67 0.00 86,105.33 9.52 3109-4200 Contract Services 224,588.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 224,588.00 35,816.00 0.00 0.00 0.003109-4251 Contract Services/Gov't 0.00 35,816.00 Total Contract Services 260,404.00 0.00 0.00 0.00 260,404.00 0.00 3109-4300 Materials/Supplies/Other 11,400.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 11,400.00 400.00 66.00 66.00 16.503109-4394 Building Maintenance Charges 0.00 334.00 40,771.00 7,996.00 7,996.00 19.613109-4395 Equip Replacement Chrgs 0.00 32,775.00 15,673.00 2,612.00 2,612.00 16.673109-4396 Insurance User Charges 0.00 13,061.00 Total Materials/Supplies/Other 68,244.00 10,674.00 10,674.00 0.00 57,570.00 15.64 Total Storm Drains Fund 423,809.00 19,729.67 19,729.67 0.00 404,079.33 4.66 135Page: 10/08/2015 CITY OF HERMOSA BEACH 136 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Asset Seizure/Forft Fund170 Special Investigations2103 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2103-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2103-5400 Equipment/Furniture 0.00 129,092.40 129,092.40 0.002103-5405 Equipment more than $5,000 0.00 -129,092.40 Total Special Investigations 0.00 129,092.40 129,092.40 0.00 -129,092.40 0.00 136Page: 10/08/2015 CITY OF HERMOSA BEACH 137 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Asset Seizure/Forft Fund170 Police K-9 Program2105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2105-4200 Contract Services 2,500.00 889.08 889.08 35.562105-4201 Contract Serv/Private 0.00 1,610.92 Total Contract Services 2,500.00 889.08 889.08 0.00 1,610.92 35.56 2105-4300 Materials/Supplies/Other 1,600.00 108.98 108.98 6.812105-4309 Maintenance Materials 0.00 1,491.02 3,000.00 0.00 0.00 0.002105-4317 Conference/Training 0.00 3,000.00 Total Materials/Supplies/Other 4,600.00 108.98 108.98 0.00 4,491.02 2.37 2105-4900 Depreciation Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2105-5400 Equipment/Furniture 600.00 41.39 41.39 6.902105-5401 Equip-Less Than $1,000 0.00 558.61 Total Equipment/Furniture 600.00 41.39 41.39 0.00 558.61 6.90 Total Police K-9 Program 7,700.00 1,039.45 1,039.45 0.00 6,660.55 13.50 137Page: 10/08/2015 CITY OF HERMOSA BEACH 138 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Asset Seizure/Forft Fund170 Mounted Patrol Unit2116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2116-4200 Contract Services 5,400.00 583.37 583.37 10.802116-4201 Contract Serv/Private 0.00 4,816.63 Total Mounted Patrol Unit 5,400.00 583.37 583.37 0.00 4,816.63 10.80 Total Asset Seizure/Forft Fund 13,100.00 130,715.22 130,715.22 0.00 -117,615.22 997.83 138Page: 10/08/2015 CITY OF HERMOSA BEACH 139 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 2015 Lease Revenue Bonds201 Legal Settlements- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 11,500,000.00 11,500,000.00 0.001220-4201 Contract Serv/Private 0.00 -11,500,000.00 Total 2015 Lease Revenue Bonds 0.00 11,500,000.00 11,500,000.00 0.00 -11,500,000.00 0.00 139Page: 10/08/2015 CITY OF HERMOSA BEACH 140 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Pier Ave/Hermosa Ave to PCH8116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8116-4200 Contract Services Total Pier Ave/Hermosa Ave to PCH 0.00 0.00 0.00 0.00 0.00 0.00 140Page: 10/08/2015 CITY OF HERMOSA BEACH 141 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Street Improvements- Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 16,843.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 16,843.00 Total Street Improvements- Various Locations 16,843.00 0.00 0.00 0.00 16,843.00 0.00 141Page: 10/08/2015 CITY OF HERMOSA BEACH 142 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 191,339.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 191,339.00 Total Pier Avenue/PCH to Ardmore 191,339.00 0.00 0.00 0.00 191,339.00 0.00 142Page: 10/08/2015 CITY OF HERMOSA BEACH 143 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Gould Avenue Street Improvements8141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8141-4200 Contract Services 67,450.00 0.00 0.00 0.008141-4201 Contract Serv/Private 0.00 67,450.00 Total Gould Avenue Street Improvements 67,450.00 0.00 0.00 0.00 67,450.00 0.00 143Page: 10/08/2015 CITY OF HERMOSA BEACH 144 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 264,296.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 264,296.00 Total PCH-Aviation Beautification Project 264,296.00 0.00 0.00 0.00 264,296.00 0.00 144Page: 10/08/2015 CITY OF HERMOSA BEACH 145 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services Total Sewer Impr Various Locations 2012 0.00 0.00 0.00 0.00 0.00 0.00 145Page: 10/08/2015 CITY OF HERMOSA BEACH 146 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services Total Sewer Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 146Page: 10/08/2015 CITY OF HERMOSA BEACH 147 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Clark Field & Comm Center Tennis Light8502 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8502-4200 Contract Services Total Clark Field & Comm Center Tennis Light 0.00 0.00 0.00 0.00 0.00 0.00 147Page: 10/08/2015 CITY OF HERMOSA BEACH 148 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Lawn Bowling Green Comple Lighting8503 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8503-4200 Contract Services 60,000.00 0.00 0.00 0.008503-4201 Contract Serv/Private 0.00 60,000.00 Total Lawn Bowling Green Comple Lighting 60,000.00 0.00 0.00 0.00 60,000.00 0.00 148Page: 10/08/2015 CITY OF HERMOSA BEACH 149 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 114,259.00 89,182.90 89,182.90 78.058537-4201 Contract Serv/Private 0.00 25,076.10 Total South Park Phase I Improvements 114,259.00 89,182.90 89,182.90 0.00 25,076.10 78.05 149Page: 10/08/2015 CITY OF HERMOSA BEACH 150 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Clark Field Energy Efficient Upgrade II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 27,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 27,000.00 Total Clark Field Energy Efficient Upgrade II 27,000.00 0.00 0.00 0.00 27,000.00 0.00 150Page: 10/08/2015 CITY OF HERMOSA BEACH 151 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Comm Ctr General Improvements8649 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8649-4200 Contract Services Total Comm Ctr General Improvements 0.00 0.00 0.00 0.00 0.00 0.00 151Page: 10/08/2015 CITY OF HERMOSA BEACH 152 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 Fire Station Seismic Upgrade8660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 200,000.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 200,000.00 Total Fire Station Seismic Upgrade 200,000.00 0.00 0.00 0.00 200,000.00 0.00 152Page: 10/08/2015 CITY OF HERMOSA BEACH 153 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Capital Improvement Fund301 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services Total City Fac. Condition Assessm.& Asbesto Rp 0.00 0.00 0.00 0.00 0.00 0.00 Total Capital Improvement Fund 941,187.00 89,182.90 89,182.90 0.00 852,004.10 9.48 153Page: 10/08/2015 CITY OF HERMOSA BEACH 154 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Insurance Fund705 Liability Insurance1209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1209-4100 Personal Services 34,298.00 5,172.10 5,172.10 15.081209-4102 Regular Salaries 0.00 29,125.90 2,423.00 0.00 0.00 0.001209-4111 Accrual Cash In 0.00 2,423.00 6,008.00 285.42 285.42 4.751209-4180 Retirement 0.00 5,722.58 7,417.00 767.37 767.37 10.351209-4188 Employee Benefits 0.00 6,649.63 533.00 75.03 75.03 14.081209-4189 Medicare Benefits 0.00 457.97 Total Personal Services 50,679.00 6,299.92 6,299.92 0.00 44,379.08 12.43 1209-4200 Contract Services 652,264.00 802,786.00 802,786.00 123.081209-4201 Contract Serv/Private 0.00 -150,522.00 Total Contract Services 652,264.00 802,786.00 802,786.00 0.00 -150,522.00 123.08 1209-4300 Materials/Supplies/Other 200.00 0.00 0.00 0.001209-4305 Office Oper Supplies 0.00 200.00 360.00 0.00 0.00 0.001209-4315 Membership 0.00 360.00 600,000.00 30,819.81 30,819.81 5.141209-4324 Claims/Settlements 0.00 569,180.19 Total Materials/Supplies/Other 600,560.00 30,819.81 30,819.81 0.00 569,740.19 5.13 Total Liability Insurance 1,303,503.00 839,905.73 839,905.73 0.00 463,597.27 64.43 154Page: 10/08/2015 CITY OF HERMOSA BEACH 155 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Insurance Fund705 Auto/Property/Bonds1210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1210-4200 Contract Services 63,193.00 0.00 0.00 0.001210-4201 Contract Serv/Private 0.00 63,193.00 Total Contract Services 63,193.00 0.00 0.00 0.00 63,193.00 0.00 1210-4300 Materials/Supplies/Other 10,000.00 0.00 0.00 0.001210-4324 Claims/Settlements 0.00 10,000.00 Total Materials/Supplies/Other 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Total Auto/Property/Bonds 73,193.00 0.00 0.00 0.00 73,193.00 0.00 155Page: 10/08/2015 CITY OF HERMOSA BEACH 156 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Insurance Fund705 Unemployment1215 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1215-4100 Personal Services 10,000.00 0.00 0.00 0.001215-4186 Unemployment Claims 0.00 10,000.00 Total Unemployment 10,000.00 0.00 0.00 0.00 10,000.00 0.00 156Page: 10/08/2015 CITY OF HERMOSA BEACH 157 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Insurance Fund705 Workers' Compensation1217 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1217-4100 Personal Services 34,298.00 5,172.16 5,172.16 15.081217-4102 Regular Salaries 0.00 29,125.84 2,219.00 0.00 0.00 0.001217-4111 Accrual Cash In 0.00 2,219.00 6,008.00 285.42 285.42 4.751217-4180 Retirement 0.00 5,722.58 7,418.00 767.39 767.39 10.341217-4188 Employee Benefits 0.00 6,650.61 533.00 75.03 75.03 14.081217-4189 Medicare Benefits 0.00 457.97 Total Personal Services 50,476.00 6,300.00 6,300.00 0.00 44,176.00 12.48 1217-4200 Contract Services 235,776.00 5,795.00 5,795.00 2.461217-4201 Contract Serv/Private 0.00 229,981.00 Total Contract Services 235,776.00 5,795.00 5,795.00 0.00 229,981.00 2.46 1217-4300 Materials/Supplies/Other 100.00 8.95 8.95 8.951217-4305 Office Oper Supplies 0.00 91.05 1,000.00 0.00 0.00 0.001217-4317 Conference/Training 0.00 1,000.00 1,200,000.00 129,304.45 129,304.45 10.781217-4324 Claims/Settlements 0.00 1,070,695.55 Total Materials/Supplies/Other 1,201,100.00 129,313.40 129,313.40 0.00 1,071,786.60 10.77 Total Workers' Compensation 1,487,352.00 141,408.40 141,408.40 0.00 1,345,943.60 9.51 Total Insurance Fund 2,874,048.00 981,314.13 981,314.13 0.00 1,892,733.87 34.14 157Page: 10/08/2015 CITY OF HERMOSA BEACH 158 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4900 Depreciation 5,437.00 0.00 0.00 0.001101-4903 Depreciation/Bldgs 0.00 5,437.00 Total Depreciation 5,437.00 0.00 0.00 0.00 5,437.00 0.00 1101-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 1101-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 5,437.00 0.00 0.00 0.00 5,437.00 0.00 158Page: 10/08/2015 CITY OF HERMOSA BEACH 159 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-5400 Equipment/Furniture 139,058.00 0.00 0.00 0.001201-5403 Vehicles 0.00 139,058.00 Total City Manager 139,058.00 0.00 0.00 0.00 139,058.00 0.00 159Page: 10/08/2015 CITY OF HERMOSA BEACH 160 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4200 Contract Services Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1204-5400 Equipment/Furniture 492.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 492.00 Total Finance Cashier 492.00 0.00 0.00 0.00 492.00 0.00 160Page: 10/08/2015 CITY OF HERMOSA BEACH 161 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Information Technology1206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1206-4200 Contract Services 332,383.00 76,179.40 76,179.40 22.921206-4201 Contract Serv/Private 0.00 256,203.60 Total Contract Services 332,383.00 76,179.40 76,179.40 0.00 256,203.60 22.92 1206-4300 Materials/Supplies/Other 3,232.00 144.57 144.57 4.471206-4304 Telephone 0.00 3,087.43 17,000.00 2,296.50 2,296.50 13.511206-4305 Office Oper Supplies 0.00 14,703.50 108.00 18.00 18.00 16.671206-4396 Insurance User Charges 0.00 90.00 Total Materials/Supplies/Other 20,340.00 2,459.07 2,459.07 0.00 17,880.93 12.09 1206-4900 Depreciation 49,861.00 0.00 0.00 0.001206-4901 Depreciation/Mach/Equipment 0.00 49,861.00 Total Depreciation 49,861.00 0.00 0.00 0.00 49,861.00 0.00 1206-5400 Equipment/Furniture 1,300.00 5,725.38 5,725.38 440.411206-5401 Equip-Less Than $1,000 0.00 -4,425.38 7,200.00 0.00 0.00 0.001206-5402 Equip-More Than $1,000 0.00 7,200.00 15,000.00 0.00 0.00 0.001206-5405 Equipment more than $5,000 0.00 15,000.00 Total Equipment/Furniture 23,500.00 5,725.38 5,725.38 0.00 17,774.62 24.36 Total Information Technology 426,084.00 84,363.85 84,363.85 0.00 341,720.15 19.80 161Page: 10/08/2015 CITY OF HERMOSA BEACH 162 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4200 Contract Services 9,000.00 0.00 0.00 0.001208-4201 Contract Serv/Private 0.00 9,000.00 Total Contract Services 9,000.00 0.00 0.00 0.00 9,000.00 0.00 1208-4900 Depreciation 6,956.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 6,956.00 Total Depreciation 6,956.00 0.00 0.00 0.00 6,956.00 0.00 1208-5400 Equipment/Furniture 29,056.00 0.00 0.00 0.001208-5405 Equipment more than $5,000 0.00 29,056.00 Total Equipment/Furniture 29,056.00 0.00 0.00 0.00 29,056.00 0.00 Total General Appropriations 45,012.00 0.00 0.00 0.00 45,012.00 0.00 162Page: 10/08/2015 CITY OF HERMOSA BEACH 163 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4200 Contract Services 37,566.00 22,739.00 22,739.00 60.532101-4201 Contract Serv/Private 0.00 14,827.00 Total Contract Services 37,566.00 22,739.00 22,739.00 0.00 14,827.00 60.53 2101-4300 Materials/Supplies/Other 81,402.00 0.00 0.00 0.002101-4310 Motor Fuels And Lubes 0.00 81,402.00 52,000.00 886.10 886.10 1.702101-4311 Auto Maintenance 0.00 51,113.90 Total Materials/Supplies/Other 133,402.00 886.10 886.10 0.00 132,515.90 0.66 2101-4900 Depreciation 82,821.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 82,821.00 125,932.00 0.00 0.00 0.002101-4902 Depreciation/Vehicles 0.00 125,932.00 Total Depreciation 208,753.00 0.00 0.00 0.00 208,753.00 0.00 2101-5400 Equipment/Furniture 6,587.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 6,587.00 39,303.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 39,303.00 61,489.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 0.00 61,489.00 Total Equipment/Furniture 107,379.00 0.00 0.00 0.00 107,379.00 0.00 2101-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 487,100.00 23,625.10 23,625.10 0.00 463,474.90 4.85 163Page: 10/08/2015 CITY OF HERMOSA BEACH 164 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4200 Contract Services 30,840.00 0.00 0.00 0.002201-4201 Contract Serv/Private 0.00 30,840.00 Total Contract Services 30,840.00 0.00 0.00 0.00 30,840.00 0.00 2201-4300 Materials/Supplies/Other 20,847.00 0.00 0.00 0.002201-4310 Motor Fuels And Lubes 0.00 20,847.00 14,858.00 674.21 674.21 4.542201-4311 Auto Maintenance 0.00 14,183.79 Total Materials/Supplies/Other 35,705.00 674.21 674.21 0.00 35,030.79 1.89 2201-4900 Depreciation 5,291.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 5,291.00 115,717.00 0.00 0.00 0.002201-4902 Depreciation/Vehicles 0.00 115,717.00 Total Depreciation 121,008.00 0.00 0.00 0.00 121,008.00 0.00 2201-5400 Equipment/Furniture 181,915.00 0.00 0.00 0.002201-5403 Vehicles 0.00 181,915.00 Total Equipment/Furniture 181,915.00 0.00 0.00 0.00 181,915.00 0.00 Total Fire 369,468.00 674.21 674.21 0.00 368,793.79 0.18 164Page: 10/08/2015 CITY OF HERMOSA BEACH 165 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4200 Contract Services 5,400.00 0.00 0.00 0.002601-4201 Contract Serv/Private 0.00 5,400.00 Total Contract Services 5,400.00 0.00 0.00 0.00 5,400.00 0.00 2601-4300 Materials/Supplies/Other 6,700.00 0.00 0.00 0.002601-4310 Motor Fuels And Lubes 0.00 6,700.00 1,300.00 74.10 74.10 5.702601-4311 Auto Maintenance 0.00 1,225.90 Total Materials/Supplies/Other 8,000.00 74.10 74.10 0.00 7,925.90 0.93 2601-4900 Depreciation 33.00 0.00 0.00 0.002601-4901 Depreciation/Mach/Equipment 0.00 33.00 14,612.00 0.00 0.00 0.002601-4902 Depreciation/Vehicles 0.00 14,612.00 Total Depreciation 14,645.00 0.00 0.00 0.00 14,645.00 0.00 2601-5400 Equipment/Furniture 46,633.00 0.00 0.00 0.002601-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 46,633.00 0.00 0.00 0.00 46,633.00 0.00 Total Lighting/Landscaping/Medians 74,678.00 74.10 74.10 0.00 74,603.90 0.10 165Page: 10/08/2015 CITY OF HERMOSA BEACH 166 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 5,000.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 5,000.00 Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00 3102-4300 Materials/Supplies/Other 1,000.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 1,000.00 5,825.00 0.00 0.00 0.003102-4310 Motor Fuels And Lubes 0.00 5,825.00 2,384.00 73.97 73.97 3.103102-4311 Auto Maintenance 0.00 2,310.03 Total Materials/Supplies/Other 9,209.00 73.97 73.97 0.00 9,135.03 0.80 3102-4900 Depreciation 2,066.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 2,066.00 30,970.00 0.00 0.00 0.003102-4902 Depreciation/Vehicles 0.00 30,970.00 Total Depreciation 33,036.00 0.00 0.00 0.00 33,036.00 0.00 3102-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 47,245.00 73.97 73.97 0.00 47,171.03 0.16 166Page: 10/08/2015 CITY OF HERMOSA BEACH 167 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 9,520.00 0.00 0.00 0.003104-4310 Motor Fuels And Lubes 0.00 9,520.00 2,977.00 42.86 42.86 1.443104-4311 Auto Maintenance 0.00 2,934.14 Total Materials/Supplies/Other 12,497.00 42.86 42.86 0.00 12,454.14 0.34 3104-4900 Depreciation 4,968.00 0.00 0.00 0.003104-4901 Depreciation/Mach/Equipment 0.00 4,968.00 14,882.00 0.00 0.00 0.003104-4902 Depreciation/Vehicles 0.00 14,882.00 Total Depreciation 19,850.00 0.00 0.00 0.00 19,850.00 0.00 3104-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Street Maint/Traffic Safety 32,347.00 42.86 42.86 0.00 32,304.14 0.13 167Page: 10/08/2015 CITY OF HERMOSA BEACH 168 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 5,000.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 5,000.00 Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00 3109-4300 Materials/Supplies/Other 600.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 600.00 3,495.00 0.00 0.00 0.003109-4310 Motor Fuels And Lubes 0.00 3,495.00 1,430.00 0.00 0.00 0.003109-4311 Auto Maintenance 0.00 1,430.00 Total Materials/Supplies/Other 5,525.00 0.00 0.00 0.00 5,525.00 0.00 3109-4900 Depreciation 23,397.00 0.00 0.00 0.003109-4902 Depreciation/Vehicles 0.00 23,397.00 Total Depreciation 23,397.00 0.00 0.00 0.00 23,397.00 0.00 3109-5400 Equipment/Furniture Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Storm Drains 33,922.00 0.00 0.00 0.00 33,922.00 0.00 168Page: 10/08/2015 CITY OF HERMOSA BEACH 169 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4200 Contract Services 6,450.00 0.00 0.00 0.003302-4201 Contract Serv/Private 0.00 6,450.00 Total Contract Services 6,450.00 0.00 0.00 0.00 6,450.00 0.00 3302-4300 Materials/Supplies/Other 22,592.00 1.00 1.00 0.003302-4310 Motor Fuels And Lubes 0.00 22,591.00 8,000.00 632.41 632.41 7.913302-4311 Auto Maintenance 0.00 7,367.59 Total Materials/Supplies/Other 30,592.00 633.41 633.41 0.00 29,958.59 2.07 3302-4900 Depreciation 12,557.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 12,557.00 25,601.00 0.00 0.00 0.003302-4902 Depreciation/Vehicles 0.00 25,601.00 Total Depreciation 38,158.00 0.00 0.00 0.00 38,158.00 0.00 3302-5400 Equipment/Furniture 1,359.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 1,359.00 40,920.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 40,920.00 Total Equipment/Furniture 42,279.00 0.00 0.00 0.00 42,279.00 0.00 Total Community Services 117,479.00 633.41 633.41 0.00 116,845.59 0.54 169Page: 10/08/2015 CITY OF HERMOSA BEACH 170 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4200 Contract Services 0.00 17,991.11 17,991.11 0.004201-4201 Contract Serv/Private 0.00 -17,991.11 Total Contract Services 0.00 17,991.11 17,991.11 0.00 -17,991.11 0.00 4201-4300 Materials/Supplies/Other 300.00 226.72 226.72 75.574201-4310 Motor Fuels And Lubes 0.00 73.28 838.00 0.00 0.00 0.004201-4311 Auto Maintenance 0.00 838.00 Total Materials/Supplies/Other 1,138.00 226.72 226.72 0.00 911.28 19.92 4201-4900 Depreciation 1,109.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 1,109.00 Total Depreciation 1,109.00 0.00 0.00 0.00 1,109.00 0.00 4201-5400 Equipment/Furniture 7,754.00 0.00 0.00 0.004201-5402 Equip-More Than $1,000 0.00 7,754.00 Total Equipment/Furniture 7,754.00 0.00 0.00 0.00 7,754.00 0.00 Total Community Dev/Building 10,001.00 18,217.83 18,217.83 0.00 -8,216.83 182.16 170Page: 10/08/2015 CITY OF HERMOSA BEACH 171 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 530.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 530.00 Total Contract Services 530.00 0.00 0.00 0.00 530.00 0.00 4202-4300 Materials/Supplies/Other 3,795.00 0.00 0.00 0.004202-4310 Motor Fuels And Lubes 0.00 3,795.00 7,904.00 0.00 0.00 0.004202-4311 Auto Maintenance 0.00 7,904.00 Total Materials/Supplies/Other 11,699.00 0.00 0.00 0.00 11,699.00 0.00 4202-4900 Depreciation 10,618.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 10,618.00 3,757.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 3,757.00 Total Depreciation 14,375.00 0.00 0.00 0.00 14,375.00 0.00 4202-5400 Equipment/Furniture 22,361.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 22,361.00 Total Equipment/Furniture 22,361.00 0.00 0.00 0.00 22,361.00 0.00 Total Public Works Administration 48,965.00 0.00 0.00 0.00 48,965.00 0.00 171Page: 10/08/2015 CITY OF HERMOSA BEACH 172 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4200 Contract Services 54,000.00 25,092.20 25,092.20 46.474204-4201 Contract Serv/Private 0.00 28,907.80 Total Contract Services 54,000.00 25,092.20 25,092.20 0.00 28,907.80 46.47 4204-4300 Materials/Supplies/Other 690.00 0.00 0.00 0.004204-4310 Motor Fuels And Lubes 0.00 690.00 4,047.00 0.00 0.00 0.004204-4311 Auto Maintenance 0.00 4,047.00 Total Materials/Supplies/Other 4,737.00 0.00 0.00 0.00 4,737.00 0.00 4204-4900 Depreciation 5,151.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 5,151.00 1,739.00 0.00 0.00 0.004204-4902 Depreciation/Vehicles 0.00 1,739.00 455.00 0.00 0.00 0.004204-4904 Depreciation/Improvements 0.00 455.00 Total Depreciation 7,345.00 0.00 0.00 0.00 7,345.00 0.00 4204-5400 Equipment/Furniture 4,500.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 4,500.00 46,633.00 0.00 0.00 0.004204-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 51,133.00 0.00 0.00 0.00 51,133.00 0.00 4204-5600 Buildings/Improvements Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 117,215.00 25,092.20 25,092.20 0.00 92,122.80 21.41 172Page: 10/08/2015 CITY OF HERMOSA BEACH 173 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4206-4100 Personal Services 138,583.00 14,474.06 14,474.06 10.444206-4102 Regular Salaries 0.00 124,108.94 3,000.00 652.00 652.00 21.734206-4106 Regular Overtime 0.00 2,348.00 5,871.00 0.00 0.00 0.004206-4111 Accrual Cash In 0.00 5,871.00 23,999.00 998.74 998.74 4.164206-4180 Retirement 0.00 23,000.26 39,880.00 6,421.28 6,421.28 16.104206-4188 Employee Benefits 0.00 33,458.72 2,017.00 220.85 220.85 10.954206-4189 Medicare Benefits 0.00 1,796.15 10,836.00 903.00 903.00 8.334206-4190 Other Post Employment Benefits (OPEB) 0.00 9,933.00 Total Personal Services 224,186.00 23,669.93 23,669.93 0.00 200,516.07 10.56 4206-4200 Contract Services 6,900.00 224.00 224.00 3.254206-4201 Contract Serv/Private 0.00 6,676.00 500.00 0.00 0.00 0.004206-4251 Contract Services/Govt 0.00 500.00 Total Contract Services 7,400.00 224.00 224.00 0.00 7,176.00 3.03 4206-4300 Materials/Supplies/Other 3,500.00 188.86 188.86 5.404206-4309 Maintenance Materials 0.00 3,311.14 2,300.00 0.00 0.00 0.004206-4310 Motor Fuels And Lubes 0.00 2,300.00 1,300.00 112.11 112.11 8.624206-4311 Auto Maintenance 0.00 1,187.89 35,427.00 5,904.00 5,904.00 16.674206-4396 Insurance User Charges 0.00 29,523.00 Total Materials/Supplies/Other 42,527.00 6,204.97 6,204.97 0.00 36,322.03 14.59 4206-4900 Depreciation 308.00 0.00 0.00 0.004206-4901 Depreciation/Mach/Equipment 0.00 308.00 Total Depreciation 308.00 0.00 0.00 0.00 308.00 0.00 4206-5400 Equipment/Furniture 20,000.00 0.00 0.00 0.004206-5402 Equip-More Than $1,000 0.00 20,000.00 Total Equipment/Furniture 20,000.00 0.00 0.00 0.00 20,000.00 0.00 Total Equipment Service 294,421.00 30,098.90 30,098.90 0.00 264,322.10 10.22 173Page: 10/08/2015 CITY OF HERMOSA BEACH 174 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 780.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 780.00 Total Contract Services 780.00 0.00 0.00 0.00 780.00 0.00 4601-4300 Materials/Supplies/Other 2,200.00 0.00 0.00 0.004601-4310 Motor Fuels And Lubes 0.00 2,200.00 500.00 0.00 0.00 0.004601-4311 Auto Maintenance 0.00 500.00 Total Materials/Supplies/Other 2,700.00 0.00 0.00 0.00 2,700.00 0.00 4601-4900 Depreciation 2,138.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 2,138.00 Total Depreciation 2,138.00 0.00 0.00 0.00 2,138.00 0.00 4601-5400 Equipment/Furniture 436.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 436.00 61,497.00 0.00 0.00 0.004601-5403 Vehicles 0.00 61,497.00 Total Equipment/Furniture 61,933.00 0.00 0.00 0.00 61,933.00 0.00 Total Community Resources 67,551.00 0.00 0.00 0.00 67,551.00 0.00 174Page: 10/08/2015 CITY OF HERMOSA BEACH 175 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4300 Materials/Supplies/Other 4,000.00 0.00 0.00 0.006101-4310 Motor Fuels And Lubes 0.00 4,000.00 1,300.00 0.00 0.00 0.006101-4311 Auto Maintenance 0.00 1,300.00 Total Materials/Supplies/Other 5,300.00 0.00 0.00 0.00 5,300.00 0.00 6101-4900 Depreciation 6,839.00 0.00 0.00 0.006101-4902 Depreciation/Vehicles 0.00 6,839.00 Total Depreciation 6,839.00 0.00 0.00 0.00 6,839.00 0.00 6101-5400 Equipment/Furniture 46,633.00 0.00 0.00 0.006101-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 46,633.00 0.00 0.00 0.00 46,633.00 0.00 Total Parks 58,772.00 0.00 0.00 0.00 58,772.00 0.00 175Page: 10/08/2015 CITY OF HERMOSA BEACH 176 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 South Park Playground Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 51,036.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 51,036.00 Total South Park Playground Improvements 51,036.00 0.00 0.00 0.00 51,036.00 0.00 176Page: 10/08/2015 CITY OF HERMOSA BEACH 177 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Fire Station Renovations & Upgrades8607 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8607-4200 Contract Services 20,000.00 0.00 0.00 0.008607-4201 Contract Serv/Private 0.00 20,000.00 Total Fire Station Renovations & Upgrades 20,000.00 0.00 0.00 0.00 20,000.00 0.00 177Page: 10/08/2015 CITY OF HERMOSA BEACH 178 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Equipment Replacement Fund715 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 317,156.00 177,526.41 177,526.41 55.978656-4201 Contract Serv/Private 0.00 139,629.59 Total Citywide Energy Conservation Upgrades 317,156.00 177,526.41 177,526.41 0.00 139,629.59 55.97 Total Equipment Replacement Fund 2,763,439.00 360,422.84 360,422.84 0.00 2,403,016.16 13.04 178Page: 10/08/2015 CITY OF HERMOSA BEACH 179 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Gen Fixed Assets Account Group905 Sale Of Fixed Assets1291 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1291-4300 Materials/Supplies/Other Total Sale Of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 179Page: 10/08/2015 CITY OF HERMOSA BEACH 180 12:19PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 8/31/2015 Periods: 1 through 2 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4209-9000 Infrastructure Total Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 4209-9100 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9200 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9300 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9400 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9500 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9700 *** Title Not Found *** Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9900 *** Title Not Found *** Total Gen Fixed Assets Account Group 0.00 0.00 0.00 0.00 0.00 0.00 Grand Total 53,662,116.00 18,543,361.73 18,543,361.73 34.56 0.00 35,118,754.27 180Page: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0719 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of Oct 13, 2015 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommended Action: To receive and file the August, 2015 City Treasurer’s Report and Cash Balance Report. Summary: Investments in the report meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached is a report of all inactive Public Deposits for the month of August,2015.This is the most current available investment information. Attachments: 1.City Treasurer’s Report 2.Cash Balance Report Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ TREASURER'S REPORT AUGUST 2015 INSTITUTIONS RATE YELD DATE OF DATE OF ORIGINAL MARKET *COST/MARKET FACE/PAR OF TO %WEIGHTED INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY TOTAL YIELD POOLED INVESTMENTS LAIF (Local Agency Investment Fund)$2,533,696.61 $2,533,696.61 0.330%7.692% LACPIF (Los Angeles County Pooled Investment Funds)$25,753,372.03 $25,753,372.03 0.730%78.194% Pooled Investments % of Total Investment 85.887%$28,287,068.64 CORPORATE NOTES General Electric Capital Corporation 36962G6R0 $500,000.00 8/16/2013 1/8/2016 $500,452.78 $500,795.00 $342.22 $500,000.00 1.000%1.000%1.518%1.518% Corporate Notes % of Total Investment 1.518%$500,000.00 AGENCIES Federal Home Loan Mortgage 3137EADK2 $490,051.68 8/1/2014 8/1/2019 $487,250.00 $498,255.00 $11,005.00 $500,000.00 1.250%1.785%1.488%2.656% Agencies % of Total Investment 1.488%$490,051.68 NEGOTIABLE CDS BMW Bank of Northern America 05568PW29 $248,000.00 4/13/2012 4/13/2016 $247,032.80 $249,137.33 $2,104.53 $248,000.00 1.250%1.350%0.753%1.017% Goldman Sachs Bank 38143AQB4 $247,000.00 4/18/2012 4/18/2017 $247,000.00 $251,329.33 $4,329.33 $247,000.00 1.850%1.850%0.750%1.388% Banco Bilbao 059457UM1 $248,839.04 4/20/2012 4/20/2016 $248,004.00 $250,258.74 $2,254.74 $249,000.00 1.300%1.403%0.756%1.061% Cit Bank 17284AYT9 $193,230.00 7/29/2013 9/21/2015 $194,312.74 $190,156.11 ($4,156.63)$193,230.00 0.800%0.800%0.587%0.470% Farmers and Merchants 308862DA6 $248,000.00 9/20/2013 9/20/2016 $248,000.00 $248,953.72 $953.72 $248,000.00 1.000%1.000%0.753%0.753% First Merchant Bank 32082BCY3 $248,000.00 3/21/2014 9/21/2017 $248,000.00 $248,593.55 $593.55 $248,000.00 1.000%1.000%0.753%0.753% Ally Bank 02006LEH2 $248,000.00 5/7/2014 5/8/2017 $248,000.00 $249,248.03 $1,248.03 $248,000.00 1.100%1.100%0.753%0.828% Sallie Mae Bank 795450UB9 $248,000.00 10/22/2014 10/22/2019 $248,000.00 $255,172.54 $7,172.54 $248,000.00 2.150%2.150%0.753%1.619% American Express Bank 02587CCC2 $247,000.00 10/23/2014 10/23/2019 $247,000.00 $254,650.33 $7,650.33 $247,000.00 2.200%2.200%0.750%1.650% Peoples UTD Bank 71270QLM6 $247,000.00 1/21/2015 1/21/2020 $247,000.00 $250,827.20 $3,827.20 $247,000.00 1.850%1.850%0.750%1.388% Private Bank and Trust 74267GUU9 $248,000.00 1/23/2015 1/23/2020 $248,000.00 $252,380.65 $4,380.65 $248,000.00 1.900%1.900%0.753%1.431% Discover Bank 254672QE1 $248,000.00 6/17/2015 6/17/2020 $248,000.00 $254,083.54 $6,083.54 $248,000.00 2.100%2.100%0.753%1.581% Capital One Bank 140420SH4 $248,000.00 6/17/2015 6/17/2020 $248,000.00 $254,662.18 $6,662.18 $248,000.00 2.150%2.150%0.753%1.619% Capital One Nat'l Assn 14042E5U0 $246,000.00 8/19/2015 8/19/2020 $246,000.00 $255,397.12 $9,397.12 $246,000.00 2.400%2.400%0.747%1.793% Everbank Jacksonville 29976DA59 $245,000.00 8/28/2015 8/28/2020 $245,000.00 $250,248.30 $5,248.30 $245,000.00 2.050%2.050%0.744%1.525% Negotiable CD % of Total Investment 11.107%$3,658,069.04 100.000% TOTAL ALL INVESTMENTS $32,935,189.36 $4,645,052.32 $4,714,148.67 $69,096.35 $32,945,298.64 Average Rate of Interest 1.495% Average Yield to Maturity 1.652% In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months.Investments in the report meet the requirements of the City of Hermosa Beach's adopted investment policy. APPROVED: KAREN NOWICKI, CITY TREASURER CASH BALANCE REPORT AUGUST 2015 GENERAL ACCOUNT FUND 8/1/2015 8/31/2015NUMBERFUND NAME BALANCE CASH ADJUSTMENTS CHECKS ADJUSTMENTS BALANCE 001 GENERAL $13,280,255.30 $2,546,643.59 $209,324.66 ($2,799,116.93)($674,569.03)$12,562,537.59 105 LIGHTING/LANDSCAPING $26,563.22 $2,088.27 $2,267.07 ($27,085.36)(7,640.61)($3,807.41) 115 STATE GAS TAX $304,576.29 $53,704.01 ($79,840.13)$278,440.17 117 AB939 $36,339.27 $7,420.95 $0.57 ($21,534.22)(466.47)$21,760.10 121 PROP A OPEN SPACE ($128,872.02)(1,713.00)($130,585.02) 122 TYCO $675,629.80 $441.28 (8,452.63)$667,618.45 123 TYCO TIDELANDS $2,566.27 $1.68 $2,567.95 125 PARK REC FAC TAX $477,289.91 $28,348.11 $7,274.63 (8,000.00)$504,912.65 135 BAYVIEW DRIVE DISTRICT ADMIN EXPENSE $356.17 $0.33 (10.49)(239.00)$107.01 136 LOWER PIER DISTRICT ADMIN EXPENSE $3,695.32 (187.00)$3,508.32 137 MYRTLE DRIVE DISTRICT ADMIN EXPENSE $11,643.26 $7.58 (123.43)(439.00)$11,088.41 138 LOMA DRIVE DISTRICT ADMIN EXPENSE $17,835.20 $11.51 (73.43)(476.00)$17,297.28 139 BEACH DRIVE ASSESSMENT ADMIN EXPENSE $2,029.58 $1.36 (10.49)(158.00)$1,862.45 145 PROPOSITION A $779,426.61 $32,498.68 $509.73 (8,650.35)(13.11)$803,771.56 146 PROPOSITION C $775,305.41 $26,461.57 $507.69 $802,274.67 147 MEASURE R $782,558.30 $19,975.71 $509.66 (6,020.00)$797,023.67 150 GRANTS $69,532.67 $5.66 (103,087.40)($33,549.07) 152 AIR QUALITY MANAGEMENT DISTRICT $29,157.24 $19.15 (252.78)(17.22)$28,906.39 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ($13,203.97)$2.92 (554.68)($13,755.73) 160 SEWER MAINTENANCE $3,992,172.90 $9,940.00 $23,430.25 (349,919.93)(1,478.37)$3,674,144.85 161 STORM DRAINS FUND $28,340.57 $35,317.00 (3,741.68)(5,782.18)$54,133.71 170 ASSET SEIZURE $65,396.92 $7,684.28 $56.16 (1,324.38)$71,812.98 180 FIRE PROTECTION $58,018.91 $2,184.32 $33.46 (6,951.00)$53,285.69 201 2015 LEASE REVENUE BONDS $0.00 $11,500,000.00 (11,500,000.00)$0.00 301 CAPITAL IMPROVEMENT $1,385,048.15 $171.81 (45,054.35)$1,340,165.61 302 ARTESIA BLVD RELINQUISHMENT FUND $5,492.75 $3.53 $5,496.28 609 BAYVIEW DRIVE DISTRICT REDEMPTION $140,627.69 $90.34 (46,098.52)$94,619.51 610 LOWER PIER DISTRICT REDEMPTION $46,703.99 $3,847.98 $29.86 (33,250.00)$17,331.83 611 BEACH DRIVE DISTRICT REDEMPTION $73,562.50 $125.75 $47.29 (25,514.28)$48,221.26 612 BEACH DRIVE DISTRICT RESERVE $4,130.74 $2.65 $4,133.39 617 MYRTLE DRIVE DISTRICT REDEMPTION $130,889.90 $1,049.80 $83.87 (80,458.75)$51,564.82 618 LOMA DRIVE DISTRICT REDEMPTION $151,812.51 $321.10 $97.35 (86,606.25)$65,624.71 619 BAYVIEW DRIVE DISTRICT RESERVE $13,564.12 $8.72 $13,572.84 705 INSURANCE $9,606,295.31 $263.00 $243,954.00 (103,672.61)(522.11)$9,746,317.59 715 EQUIPMENT REPLACEMENT $5,036,091.93 $250.00 $131,012.00 (353,848.93)(3,898.79)$4,809,606.21 900 INVESTMENT $0.00 $3,335.63 $509,920.51 (513,256.14)$0.00 TOTAL GENERAL ACCOUNT $37,870,832.72 $2,692,438.74 $12,718,848.29 ($15,612,461.87)($1,297,647.16)$36,372,010.72 TRUST BALANCE BALANCE ACCOUNTS 8/1/2015 DEPOSITS CHARGES 8/31/2015 PAYROLL $5,336.89 $1,264,454.08 ($1,264,747.67)$5,043.30 CABLE TV DEPOSIT $16,568.95 $16,568.95 $21,905.84 $21,612.25 TOTAL ALL ACCOUNTS $36,393,622.97 $32,935,189.36 BANK BALANCES INVESTMENTS GENERAL $15,788,622.15TRUST ACCOUNTS $24,524.59 $15,813,146.74$10,538.99 OUTSTANDING CHECKS ($12,354,713.13) INTEREST COLLECTED $3,458,433.61 TO DATE FOR FY 15/16 INVESTMENTS $32,935,189.36 BALANCE $36,393,622.97 APPROVED : KAREN NOWICKI, CITY TREASURER Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0718 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of Oct 13, 2015 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) Recommended Action: To approve cancellation of certain checks as recommended by the City Treasurer. Summary: Please ratify the following request for cancellation of the check(s) listed below: #78664 - 8/06/15 - $900.00 - California Water Service The check is no longer needed. The check has been voided. #78833 - 8/20/15 - $25.00 - California Crime and Intelligence Unable to attend the class. The check has been voided. #79097 - 9/10/15 - $75.00 - Guy Dove Duplicate Payment. The check has been voided. #79266 - 9/24/15 - $150.00 - Dave Lantzer Unable to attend the class. The check has been voided Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0745 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF AUGUST 4, 2015 Recommended Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of August 4, 2015. Attachments: Minutes of August 4, 2015 Approved: Kelly Orta, Senior Recreation Supervisor Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF THE AUGUST 4, 2015 MEETING The meeting was called to order by Commissioner Guheen. Pledge of Allegiance Roll Call Present: Commissioners: Jessica Guheen, Maureen Lewis, Isabel Rodriguez, Robert Rosenfeld Senior Recreation Supervisor, Kelly Orta Recreation Coordinator, Lisa Nichols Announcements Commissioner Rosenfeld announced his band’s performance at Suzy’s Bar and Grill in Hermosa Beach on August 13. Commissioner Lewis shared information on Friends of the Parks’ Movie in the Park. Commissioner Rodriguez shared information on the Hermosa Five-O Senior Activity Center including their member’s only excursion to the Hollywood Bowl in July, their involvement with the Special Olympics, their booth at the upcoming Fiesta Hermosa, the upcoming Country Summer Barbeque on Saturday, September 12, the Open House event held in May and details on the free computer help service offered by Hermosa Five-O’s Tech Team. Hermosa Beach has signed the Best Cities for Successful Aging Pledge, to state the City will stay informed and involved on the senior population. There has been a meeting held with Public Works on beautifying the front of the Community Center with benches and planters. Lastly, the Keep Safe Coalition will be offering services to the City to assist in protecting seniors, similar to a Neighborhood Watch program. Commissioner Guheen thanked all those involved with the Special Olympics. Community members involved with the South Park playground renovation are looking for assistance in fundraising and or grant writing to assist in completing the project. Leadership Hermosa is accepting nominations for the Emerging Leader award. More information can be found at www.leadershiphermosa.org Approval of Minutes: June 2, 2015 Orta noted an administrative error. An update will be made to the Commissioner Appointments section, removing Commissioner Lewis from the Community Garden/South Park Project and assigning her to the Pet Waste Subcommittee. Motion was made by Commissioner Rosenfeld to approve the Minutes of July 7, 2015 as amended. Commissioner Lewis seconded the motion. All Ayes. Public Comment None. Correspondence None. Matters for Commission Consideration A.) Special Event Approval Orta presented the Staff Report. Commissioner Lewis asked why the application for the Triathlon was late. Orta responded the event producers believed they sent in the application by the due date but it was not received by Staff. Commissioner Lewis asked if there are late charges charged to the producer. Orta responded no. Commissioner Lewis noted it would be beneficial for the worksheet included with the application to note which fees are charged. Orta responded that portion of the application is to be filled out by the applicant, which was not done in this case. Commissioner Lewis asked if the Chamber of Commerce’s Sidewalk Festival consists of more than the racks on the sidewalks. Orta responded live music will be present at 2-3 locations on Pier Plaza. Commissioner Rodriguez suggested to encourage applications being turned in on time, add notice of a late fee on the application itself. Orta responded a late fee has been discussed to be included in the updated policy by the subcommittee. Commissioner Rodriguez asked how many watering stations will be present at the Triathlon. Orta responded from her memory of previous years that 3 or 4 water stations are amongst the route. Commissioner Rodriguez asked if the security team will be monitoring the six booths within the footprint. Orta responded, most likely, yes and it has worked out fine in years past. Commissioner Guheen directed Staff to check on the event upon completion and note any trash leftover due to recent complaints received regarding other events. Orta added that staff has been assigned to monitor the upcoming large scale events throughout the end of the year. Commissioner Guheen noted that the Commission would benefit from being informed of such information as it would be helpful in the work of the subcommittee. Orta clarified that the Department only stopped staffing these events due to limited staff but are now able to do so because of additional part-time staff. Commissioner Rosenfeld asked if the event producer was asked to attend the meeting. Orta responded yes, but he was unable to. Commissioner Rosenfeld clarified it needs to be required for event producers to be present regardless of if they are new or returning, and if they are not present, Commission should defer from discussing it. Commissioner Lewis suggested additional temporary trash cans be present at large-scale events and request the vendors no longer leave their trash on site, and dispose of it themselves elsewhere. Orta responded that is asked of event producers and staff will follow up. Commissioner Lewis also suggested charging a disposal fee to vendors. Commissioner Rodriguez suggested a master calendar be created for all events within the City with the ability for each organization to submit their information. Orta responded outside organizations can submit their information to the City Clerk to be added onto the calendar on the City’s website. Orta shared one more update to the Special Events calendar regarding the Friends of the Parks Movie in the Park holding their event at the beach instead in conjunction with the Summer Concert Series. Due to limited time, staff has approved the change. Commissioner Guheen responded that the change from the park to the beach is significant and asked if the volleyball nets would need to be removed. Orta responded yes, the setup would be similar to that of the Summer Concert Series. Commissioner Guheen asked Friends of the Parks for more information on the change. Jan Brittain, President of Friends of the Parks, shared that they were approached by the event producers of the Summer Concert Series to collaborate this year since the stage would be available on the day of their event. The event is the same; a free family event with games, refreshments and fundraising for Friends of the Park by passing a donation bucket around the crowd. Commissioner Guheen asked if CBVA or West Coast Beach Tennis will be affected. Orta responded no, since they are on the opposite side of the pier, and scheduled classes will not be affected either. Commissioner Guheen asked the expected attendance. Orta responded 500. Commissioner Guheen asked if Friends of the Parks are charged. Orta responded that she believes there will be no charges since the Summer Concert event producers are not charged. Motion by Commissioner Lewis to approve the updated 2015 Special Event Calendar. Commissioner Rodriguez seconded the motion. All Ayes. Staff Report(s) A.) July Activity Report Nichols shared recreation program highlights from July; there was an excursion to Santa Barbara with 36 in attendance, which included a guided land and sea tour, lunch and free time along State Street. Valley Park Day Camp continues throughout the month with an average of 50 children registered every week and the Fall/Winter brochure is published and available for viewing online or at the Community Center with registration open since Monday, July 25th. B.) Brain Tumor Walk Event Update No Update Provided. C.) Upcoming Special Events Orta shared upcoming special events in the month of August: NVL, the Navy Days Concert, the Chamber of Commerce’s Sidewalk Festival, the three remaining Summer Concert Series, West Coast Beach Tennis, Movies on the Beach, and additional volleyball tournaments. Commissioner’s Reports A. City Council Directed Subcommittees a. Special Event/Beach Volleyball – Commissioner Guheen and Commissioner Lange Commissioner Guheen shared two community stakeholder working groups will be created. The first will be led by Commissioner Guheen and will be focusing on the commercial zone, specifically on how to add additional volleyball courts and configure the commercial zone in a way beneficial to volleyball, beach tennis, and special events, while adhering to lifeguard emergency zones. The second will be led by Commissioner Lange and will be focusing on event planning and processes. Those interested can e-mail Commissioner Guheen or Commissioner Lange by August 10. B. Ongoing Subcommittees a. Pet Waste – Commissioner Lewis Commissioner Lewis will continue with Commissioner Guheen’s research in other City policies. Make sure your pet is registered as it is a city ordinance. Please pick up after your pet and make sure a pet waste bag is visible on the leash. Commissioner Lewis noted that the container of pet waste bags at South Park is empty and how to request it be filled. Orta responded Public Works should be contacted. C. Commission Liaison a. Community Garden/South Park Project – Commissioner Guheen See Announcements. b. Community Theatre – Commissioner Rosenfeld and Commissioner Lange Commissioner Rosenfeld shared that the South Bay Film and Music Festival will take place June, 2016 in the Hermosa Beach Community Theatre. The website is www.southbayfest.com, and there you can join the organization and purchase passes for the event. The inaugural event for the festival will be held in October, in conjunction with the Sunscreen Film Festival. The Hermosa Arts Foundation is looking for a director for the South Bay Film and Music Festival. Additionally the Hermosa Arts Foundation is working with the City in purchasing new seating for the Community Theatre. c. Hermosa Arts Foundation – Commissioner Rosenfeld See Community Theatre. d. Friends of the Parks – Commissioner Lewis and Commissioner Rodriguez Commissioner Lewis shared that Friends of the Parks is looking for volunteers to join the organization who are high energy and looking to get involved with their City. Interested participants should e-mail Commissioner Lewis. e. Historical Society/Museum – Commissioner Lange No update. f. Surfer’s Walk of Fame – Commissioner Lange No update. g. Hermosa Five-O Senior Activity Center – Commissioner Rodriguez See Announcements. Commissioner Rodriguez shared that the Hermosa Five-O Senior Activity Center hopes to have a booth at the Farmer’s Market once a month in addition to the one at Fiesta. h. Hermosa Murals Project – Commissioner Lewis Commissioner Lewis shared that the most recent mural was unveiled on the north facing wall of 14th street and Hermosa Avenue titled ‘Hermosa’s Great Wave.’ Merchandise is available at www.hermosamurals.org. Discussions are in place for the next mural, which will be the 6th throughout the city. Public input or suggestions are welcome. Items Requested by Commissioners None. Other Matters None. Motion by Commissioner Rosenfeld to adjourn the meeting. Commissioner Lewis seconded the motion. All Ayes. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0702 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 FIRE DEPARTMENT MUTUAL APPARATUS AND EQUIPMENT LOAN AGREEMENT (Fire Chief David Lantzer) Recommended Action: Staff recommends Council approve the Fire Department Mutual Apparatus and Equipment Loan Agreement and authorize the City Manager to execute same. Background: Hermosa Beach, with El Segundo, Manhattan Beach and Redondo Beach, has had a long-standing agreement to provide apparatus and equipment to one another in cases of repair or maintenance issues that leave equipment temporarily unavailable. Departments may have equipment that is in reserve status that is not needed for immediate deployment in its own jurisdiction. In such cases, and at the sole discretion of a department's fire chief, apparatus and equipment may be made available for loan to a fire department in need. In recent history, the agreement was exercised once several years ago when Redondo Beach requested use of Hermosa’s reserve fire engine. However, Redondo Beach was able to repair one of their damaged engines and place it back into service and never needed to use our fire engine. The agreement lapsed on December 31, 2014. This new agreement has been updated and vetted through each city’s fire chief and city attorney. Fiscal Implications: None Attachments: 1.Fire Department Mutual Apparatus and Equipment Loan Agreement Respectfully Submitted by: David Lantzer, Fire Chief Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ 1 FIRE DEPARTMENT MUTUAL APPARATUS AND EQUIPMENT LOAN AGREEMENT This Agreement is entered into on October 13, 2015 between the cities of El Segundo, Hermosa Beach, Manhattan Beach and Redondo Beach (hereinafter individually “Party” and collectively, the “Parties”) each of which is a municipal corporation and a general law or (in the case of Redondo Beach) a charter City formed under the provisions of the Constitution of the State of California. RECITALS A. Each of the Parties provides fire suppression services to its residents and maintains an inventory of equipment for the purposes of doing so. B. From time to time an agency may have essential apparatus and equipment which requires repair or maintenance and thus have equipment temporarily unavailable for Deployment. C. Other Parties may have equipment which is redundant or otherwise unnecessary for immediate deployment in their own jurisdiction, which could, at the sole discretion of such a party’s fire chief, be made available for loan to a Party in need . D. The purpose of this Agreement is to facilitate such a loan arrangement between Parties hereto. AGREEMENT 1.Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in the Agreement. “Borrower” means a Party using or possessing apparatus and/or equipment from Lender. “Lender” means a Party lending apparatus and/or equipment to a Borrower. 2.Loan of Equipment. With the consent of the Lender’s fire chief any Party may lend to any other Party fire suppression equipment pursuant to the terms and conditions of this Agreement and such other terms and conditions, not inconsistent with this Agreement as the Lender’s fire chief deems appropriate. In the event that the Lender experiences emergency conditions necessitating return of loaned apparatus and/or equipment or in the event that either a Lender or Borrower terminates its participation in this Agreement, the Borrower shall return the apparatus and/or equipment as soon as practical, but in any event within 24-hours of the effective date of the termination. 3.Orientation/Training. If the Apparatus and/or equipment are the same as that used and possessed by the Borrower, the Lender will provide an orientation of unique characteristics to a trainer from the Borrower to enable safe operation of the loaned apparatus or equipment. If the Borrower does not use the same type of apparatus or equipment, the Borrower will supply a trainer to be trained in the safe use of the equipment by the Lender’s representative. In any case the Borrower’s trainer is 2 responsible and must ensure that Borrower’s personnel are trained in the proper and safe operation of the loaned apparatus or equipment. 4.Care and condition of Apparatus/Equipment. The Borrower must ensure at its expense that the apparatus/equipment is routinely maintained in compliance with the recommendations of the manufacturer and returned to the Lender in the same or better condition that it was received in. 5.Term of Agreement: This Agreement is effective on the date signed by all parties for a term of five (5) calendar years and may be mutually renewed by the Parties’ fire chiefs every five (5) years thereafter unless terminated pursuant to the terms of this Agreement. At each renewal and not less than sixty (60) days prior to the date of expiration, all parties shall meet to discuss Agreement updates and necessary content modifications. 6.Termination. Any party may terminate its participation in the Agreement at any time with twenty-four (24) hour written notice to all other Parties. Any termination by a Borrower or Lender requires return of all borrowed apparatus and/or equipment, pursuant to Section 2. 7. Indemnification. A. Each Party releases every other Party to the Agreement from all liability to itself, its officials, officers, employees, agents, and volunteers (collectively, “Party”), for any claim, damage, or demands for personal injury, death, or property damage, arising from or related to this Agreement. Each Party bears sole responsibility for any loss with the following exception: any Borrower agrees to indemnify and hold the Lender harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of the Borrower’s use or possession of the apparatus or equipment. Should the Lender be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of Borrower’s use or possession of Lender’s apparatus or equipment, Borrower will defend Lender (at Lender’s request and with counsel satisfactory to Lender) and will indemnify Lender for any judgment rendered against it or any sums paid out in settlement or otherwise. B. It is expressly understood and agreed that the foregoing provisions will survive termination of the Agreement. C. The requirements as to the types and limits of insurance coverage to be maintained by the Parties are not intended to, and will not, in any manner limit or qualify the liabilities and obligations otherwise assumed by the Parties pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 8.Insurance. The Borrower must have liability insurance with an insurance company admitted to do business in California or a Risk Sharing Pool or with the consent of the 3 Lender, the Borrower may substitute self-insurance for the policy requirements of this section with policy limits of not less than $2,000,000. The Lender must be named as additional insured on or an equivalent said policy and be entitled to at least thirty days advance written notice of the cancellation of said policy. 9.Modification. This Agreement constitutes the entire agreement between the Parties and supersedes any other agreements, oral or written. No promises, other than those included in this Agreement, shall be valid. This Agreement may be modified only by a written agreement executed by all the Parties. 10.Assignment. The Parties understand that their status as public entities are primary inducements for each to enter into this Agreement. For this reason, the Parties agree that they will not assign or transfer any portion of or interest in the Agreement. Any attempt to assign or transfer any portion of this Agreement will be void. 11.Notices. All notices required by this agreement must be in writing and given to the Parties at the following addresses. CITY OF EL SEGUNDO CITY OF REDONDO BEACH El Segundo Fire Department Redondo Beach Fire Department 314 Main Street 401 So. Broadway El Segundo, CA 90245 Redondo Beach, CA 90277 CITY OF MANHATTAN BEACH CITY OF HERMOSA BEACH City Clerk Hermosa Beach Fire Department 1400 Highland Ave.540 Pier Avenue Manhattan Beach, CA 90266 Hermosa Beach, CA 90254 12.California Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action arising from this Agreement shall be filed in the appropriate branch of the Los Angeles County Superior Court. 13.Interpretation. This Agreement shall be interpreted as though prepared by all Parties. 14.Preservation of Agreement. Should any provision of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable, provided that the remaining valid terms advance the purposes of this Agreement. 15.Entire Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter herein. Each Party to this Agreement acknowledges that representations by any Party not embodied herein, and any other agreements, statements or promises concerning the subject matter of this Agreement, not contained in the Agreement are not valid and binding. Any modification of this Agreement will be effective only if it is in writing and signed by the Parties. Any issue with respect to the interpretation or construction of this Agreement is to be resolved 4 without resorting to the presumption that ambiguities should be construed against the drafter. 16.Facsimile signatures. The Parties agree that agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 17.Counterparts. This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. 5 IN WITNESS THEREOF,the parties hereto have executed this agreement on the day and year first shown above. CITY OF EL SEGUNDO CITY OF REDONDO BEACH __________________________________ __________________________________ Mayor Mayor ATTEST: ATTEST: __________________________________ _________________________________ City Clerk City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney City Attorney By:________________________________ By:______________________________ CITY OF MANHATTAN BEACH CITY OF HERMOSA BEACH __________________________________ __________________________________ Mayor Mayor ATTEST: ATTEST: __________________________________ _________________________________ City Clerk City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney City Attorney By:________________________________ By:______________________________ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0706 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 APPROVAL OF RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) GOVERNING BOARD (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: It is recommended that the City Council adopt the attached Resolution appointing a City representative and alternate to the ICRMA Governing Board. Background: The Independent Cities Risk Management Authority (ICRMA)is a joint powers authority that was created pursuant to the California Government Code to provide insurance coverages and risk management services to municipalities.The governing documents of the ICRMA require that each member city appointment representatives of the City to the Governing Board (Board)in order to represent the City in insurance and risk management matters that come before the Board Analysis: The ICRMA Joint Powers Agreement requires that the City Council of each member city appoint one or more representatives to the ICRMA Board to represent the City’s interests.The City of Hermosa Beach has been a participating member of the ICRMA since 1986. Currently,Interim Assistant to the City Manager/Human Resources Manager Bob Blackwood is designated ICRMA representative.Personnel Assistant Monica Bagnara is the alternate.The attached Resolution designates the new Human Resources Manager,Vanessa Godinez as the City’s Representative.The Resolution also confirms Personnel Assistant Monica Bagnara as the continuing alternate representative.Interim Assistant to the City Manager Bob Blackwood will continue to serve as one of the City’s designated representatives until the end of his Interim assignment. Attachments: 1. Resolution Respectfully Submitted by: Robert A. Blackwood, Interim Human Resources Manager Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPOINTING A REPRESENTATIVE AND AN ALTERNATE AND SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) WHEREAS, the City of Hermosa Beach ("City") is a member of the Independent Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant to the provisions of the California Government Code; and WHEREAS, ICRMA provides a Liability Risk Management Program, Property Risk Management Program, Workers' Compensation Risk Management Program, and other programs for its members; and WHEREAS, the Joint Powers Agreement provides that the city council of each member city may appoint a member of the city council as that city's representative to the ICRMA Governing Board and also authorizes the appointment of an alternate representative and a substitute alternate representative to represent the city's interest in the absence of the city council appointee; and WHEREAS, City desires to designate its representative to the ICRMA Governing Board; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach does hereby find, determine and declare as follows: SECTION 1. That Vanessa Godinez is hereby appointed to serve on the ICRMA Governing Board and to the Risk Management Programs in which this City participates. SECTION 2. That Monica Bagnara is hereby appointed as the alternate, to serve on the ICRMA Governing Board and to the Risk Management Programs in which this City participates in the absence of the primary member noted in Section 1 above. SECTION 3.That Robert A. Blackwood is hereby appointed as the substitute alternate to serve on the ICRMA Governing Board and to the Risk Management Programs in which this City Participates in the absence of the primary or alternate member noted in Section 1 and Section 2 above. SECTION 4. That the individuals designated by this City Council as the City's representative and alternate representatives to the ICRMA Governing Board and to the Risk Management Programs in which this City participates are hereby confirmed and designated as the City's delegates for all purposes of representing the City's interests and exercising the authority of the City with respect to the Coverage and the Program and voting on behalf of the City on all matters delegated to the Governing Board and signing such amendments as are contemplated to be approved by the Governing Board. SECTION 5. That a certified copy of this Resolution shall be provided to the General Manager of the ICRMA. SECTION 6. That the City Clerk shall certify to the passage and adoption of this Resolution, shall cause the original of the same to be entered in the book of original Resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council meeting at which the same is passed and adopted. PASSED, APPROVED, AND ADOPTED this 13rd day of October, 2015. ________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _____________________________________________________________ City Clerk City Attorney STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF HERMOSA BEACH ) I,Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 15-XXXX was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a Regular Meeting of said Council at the regular place thereof on October 13, 2015. The vote was as follows: AYES: NOES: ABSTAIN: ABSENT: Dated: _____________________________ Elaine Doerfling, City Clerk Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0705 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT FOR INTERIM FIRE CHIEF (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: It is recommended that the City Council: 1.Adopt the attached Resolution awarding a professional services agreement to Pete Bonano for Interim Fire Chief services; and 2.Authorize the Mayor to execute and the City Clerk to attest to the Resolution subject to approval by the City Attorney. 3.Authorize the City Manager to execute the Professional Services Agreement subject to the approval of the City Attorney. Summary: Due to the recent vacancy in the Fire Chief position,an Interim Fire Chief has been selected to fill the position, pending Council approval. Mr. Bonano is available to begin as early as October 14, 2015. This appointment is recommended in light of the need to continue operations and activities of the Fire Department while the City searches for a permanent replacement. Fiscal Implications: The contract amount for this fiscal year will not exceed $67,363.20 which is based on a not to exceed maximum of 960 hours per fiscal year at a pay rate of $70.17 per hour. This is the same rate as the current top step for the existing Fire Chief position. Funding for the agreement will come from existing salary savings in the Fire Department for that budgeted position. Attachments: 1.Resolution 2.Employment Agreement 3.Resume Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0705 Respectfully Submitted by: Robert A. Blackwood, Interim HR Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ Page 1 of 2 15-6962 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING PETE BONANO AS INTERIM FIRE CHIEF AND APPROVING EMPLOYMENT CONTRACT WHEREAS, Government Code Section 21221(h) permits the City Council to appoint a California Public Employees’ Retirement System (“CalPERS”) retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; WHEREAS, the position of Fire Chief became vacant on October 4, 2015; WHEREAS, to ensure the efficient continued operation of the City’s Fire Department, the City Council desires to retain the services of Pete Bonano, a retired member of CalPERS, to serve as Interim Fire Chief, effective October 14, 2015; WHEREAS, Pete Bonano has over thirty years of fire service management experience with an extensive history in heading municipal fire departments; WHEREAS, pending the recruitment, selection and employment of a Fire Chief, the City desires to appoint Pete Bonano as Interim Fire Chief, pursuant to the authority provided under Government Code Section 21221(h), to provide the leadership, managerial and organizational skills necessary to manage the City’s Fire Department effectively and efficiently; WHEREAS, it is understood by Pete Bonano and the City that the combined total hours to be served by Pete Bonano in any fiscal year for all CalPERS employers shall not exceed the 960 hour limitation set forth in California Government Code Section 21221(h); and WHEREAS, the City Council has reviewed a proposed employment agreement, attached as Exhibit A, by and between Pete Bonano and the City of Hermosa Beach. NOW THEREFORE, BE IT RESOLVED, DECLARED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AS FOLLOWS: SECTION 1. As required by Government Code Section 21221(h), the City Council Page 2 of 2 15-6962 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 makes the following findings: All facts set forth in the Recitals to this Resolution are true and correct; and Pete Bonano has the specialized skills needed to perform the work required of the Interim Fire Chief until a permanent Fire Chief is appointed and thereafter begins his or her service; and It is in the best interests of the City of Hermosa Beach to enter into an employment agreement with and to appoint Pete Bonano as Interim Fire Chief for the City of Hermosa Beach pursuant to the authority provided under Government Code Section 21221(h). SECTION 2. Pete Bonano is appointed as Interim Fire Chief of the City of Hermosa Beach in accordance with Government Code Section 21221(h) and with the provisions of the employment agreement on file with the City Clerk. SECTION 3. The employment agreement with Pete Bonano, a copy of which is on file with the City Clerk, is approved by the City Council of the City of Hermosa Beach, effective October 14, 2015. SECTION 4. The Mayor is authorized to execute said agreement on behalf of the City of Hermosa Beach, with such technical amendments as may be deemed appropriate by the Mayor and City Attorney. SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 13th day of October, 2015. ________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________________________________________ City Clerk City Attorney Page 1 of 6 THE CITY OF HERMOSA BEACH INTERIM FIRE CHIEF EMPLOYMENT AGREEMENT This AT-WILL INTERIM FIRE CHIEF EMPLOYMENT AGREEMENT (“Agreement”) is made by and between the CITY OF HERMOSA BEACH (“City”) and PETE BONANO (“Employee”). The City and Employee may be referred to individually as a “Party” or collectively as “the Parties.” RECITALS WHEREAS, Government Code Section 21221(h) permits retired annuitants under the California Public Employees’ Retirement System (“CalPERS”) to be employed without reinstatement from retirement upon appointment by a public agency to fill a vacant position on an interim basis during the recruitment to permanently fill the vacant position; WHEREAS, the position of Fire Chief is currently vacant and the City is commencing an open recruitment to permanently fill this vacant position; WHEREAS, the duties of the position of Fire Chief includes directing and managing the City’s Fire Department activities; WHEREAS, the City desires to hire Employee as an at-will, temporary employee for the position of Interim Fire Chief, which is a position that requires specialized skills and expert professional or technical services; WHEREAS, as a CalPERS retired annuitant under Government Code Section 21221(h), Employee possesses extensive experience in a fire department management capacity and the skill set to perform the required duties of Fire Chief, desires to perform the duties of and assume responsibility for the position of Interim Fire Chief, and acknowledges that such employment is at-will and of a limited duration as described below; WHEREAS, the Parties wish to establish the terms and conditions of Employee’s services to the City, as described in this Agreement. AGREEMENT Section 1:TERM The term of this Agreement shall commence on October 14, 2015 and continue during the recruitment of a permanent Fire Chief, unless terminated prior to this by either Party. The City shall terminate this Agreement in accordance with Section 4 of this Agreement upon the City finding a permanent replacement for the position of Fire Chief. In no event shall the Term exceed the 960-hour per fiscal year limit under Government Code Section 21221(h). Employee acknowledges he is an at-will, temporary employee who may be terminated, with or without cause, and with or without notice, at any time by the City Manager. Employee Page 2 of 6 may resign at any time with two weeks written notice to the City Manager. October 14, 2015 shall be Employee’s “Hire Date” for purposes of this Agreement. Section 2:DUTIES, RESPONSIBILITIES, AND WORK HOURS A.Employee shall be appointed to the position of Interim Fire Chief to direct and manager the City’s Fire Department activities. Employee acknowledges that the position of Interim Fire Chief requires specialized skills and expert professional or technical services for a definite period of time, as described above in Section 1 of this Agreement. Employee shall perform all tasks necessary to plan, direct, manage, organize, oversee and evaluate the activities and operations of the Fire Department of the City of Hermosa Beach. Employment duties shall include, but not necessarily be limited to: attendance at City Council and other related agency meetings; manages the development and implementation of goals, objectives, and priorities for Fire Department; provides advice and consultation to the City Manager and City Council on Fire Department policies and programs and programs; ensures that up-to-date and efficient fire prevention, fire suppression, hazardous incident mitigation, and emergency medical technologies are incorporated into the Fire Department’s procedures, equipment, and methods; plans, directs, and coordinates, through subordinate level staff, the Fire Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems; selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements progressive discipline and termination procedures; manages the Fire Department’s fire and emergency medical services training program; oversees program/project management of subordinates and/or consultants for a variety of projects; oversees the requisition of materials, supplies and equipment; directs department planning and analysis activities; directs department inspection programs for enforcement of fire codes and regulations; directs the maintenance of departmental records; prepares a variety of written and oral reports concerning department activities; and performance of any other related duties and responsibilities as assigned by the City Manager. B.Employee acknowledges that City Hall is open Mondays through Thursdays from 7:00 a.m. to 6:00 p.m. and is closed on Fridays, such that the City’s standard work week is four (4) 10-hour days. Employee is an at-will, part-time, temporary employee for a definite period of time, however, Employee shall be expected to keep regular, “on-site” office hours Mondays through Thursdays as well as work on Fire Department-related tasks from a home office, as may be required from time to time and/or authorized by the City. Subject to the Term as stated in Section 1 of this Agreement, Employee shall, on an average, dedicate approximately a minimum of twenty-four (24) hours per week to the City and work under the direction of the City Manager. Employee acknowledges that he may be required and agrees to work additional hours if necessary, as directed and authorized by the City Manager. Page 3 of 6 C.All data, studies, reports, and other documents prepared and/or reviewed by Employee while performing his duties during the Term of this Agreement shall be furnished to and become the property of the City, without restriction or limitation on their use. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Employee in connection with the performance of this Agreement shall be held confidential by Employee to the extent permitted by applicable law. Such materials, without the prior written consent of the City Manager or his designee, shall not be used by Employee for any purpose other than the performance of his duties. Nor shall such materials be disclosed to any person or entity not connected with the performance of services under this Agreement, except as required by law. Section 3:COMPENSATION AND BENEFITS A.The City agrees to compensate Employee at the top step of the salary range for the Fire Chief position, which currently has an hourly rate of seventy dollars and seventeen cents ($70.17). B.Employee shall not be eligible for any other incentives, compensation, or benefits, except for the above hourly rate and workers’ compensation benefits. Section 4:RESIGNATION/TERMINATION A.Employee may resign at any time; provided, however, Employee shall provide the City Manager with at least two (2) weeks advance written notice. B.Employee is an at-will employee and serves at the will and pleasure of the City Manager and may be terminated at any time, with or without cause, and with or without notice. C.After Notice of Resignation or Termination, Employee shall cooperate with the City, as requested by the City, to effect a transition of Employee’s responsibilities and duties and to ensure that the City is aware of all matters being handled by Employee. Section 5.NOTICES Notices required to be served pursuant to this Agreement shall be served in person or by first-class U.S. mail addressed as follows: City City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attn: City Manager Employee Pete Bonano Address on file with the City Page 4 of 6 Section 6:GENERAL TERMS AND CONDITIONS The General Terms and Conditions of this Agreement are described as follows: A.Indemnification. For the purposes of indemnification and defense of legal actions, Employee shall be considered an employee of the City and entitled to the same rights and subject to the same obligations as are provided for all other employees of the City, as set forth in the Government Code. Accordingly, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of Employee’s services under this Agreement. This section shall not apply to any intentional tort or crime committed by Employee, to any action outside the course and scope of the services provided by Employee under this Agreement, or any other intentional or malicious conduct or gross negligence of Employee. B.Entire Agreement. The text of this Agreement shall constitute the entire and exclusive agreement between the Parties. All prior oral or written communications, understandings, or agreements between the Parties not set forth herein shall be superseded in total by this Agreement. No amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City Manager and approved as to form by the City Attorney. C.Assignment. This Agreement is not assignable by either the City or Employee. D.Severability. In the event any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the Parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be illegal or void are wholly inseparable from the remaining portions of this Agreement. E.Effect of Waiver. The failure of either Party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other Party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times. F.Governing Law and Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are in full force and effect as of the date of execution. Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County. G.Effective Date. This Agreement shall not become effective until it has been signed by Employee and approved by the City Manager. H.Effect of Agreement on Employee’s CalPERS Retirement Benefits. The City makes no representation on the impact, if any, this Agreement shall or may have upon his CalPERS retirement benefits, status, duties, and/or obligations. Employee acknowledges that in Page 5 of 6 entering into this Agreement, he has not relied upon any such representations (none of which being in existence) in assessing the CalPERS-related impact of his employment. Therefore, Employee releases the City from any and all CalPERS-related claims or liabilities that may arise in connection with his employment pursuant to this Agreement. I.No Unemployment Insurance Benefits Received By Employee. Employee expressly certifies and warrants to the City that he has not received any unemployment insurance payments for retired annuitant work for any public employer within the 12 months prior to his appointment date. J.Compliance With 960 Hours Per Fiscal Year Limit. Employee further certifies and warrants to the City that his anticipated work schedule of twenty four (24) hours per week will not cause him to exceed the 960 hours per fiscal year limit pursuant to Government Code Section 21221(h), including work for any other CalPERS employer during the current fiscal year. K.Conflicts Prohibited. During the term of this Agreement, Employee shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of Employee’s duties under this Agreement. Employee shall comply with all requirements of law, including but not limited to, Sections 1090, 1125, and 87100 et seq.of the Government Code, and all other similar statutory and administrative rules. L.Independent Legal Advice. The City and Employee represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement, that each has carefully reviewed this entire Agreement, that each and every term thereof is understood, and that the terms of this Agreement are contractual and not a mere recital. This Agreement shall not be construed against the Party or its representatives who drafted it or who drafted any portion thereof. IN WITNESS WHEREOF, the City of Hermosa Beach has caused this Agreement to be signed and executed on its behalf by its City Manager, and approved as to form by the City Attorney, and executed by the Employee. // // // // Page 6 of 6 EMPLOYEE: In signing this Agreement, Employee understands and agrees that he is an at-will, part- time, temporary employee and that his rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City of Hermosa Beach which might otherwise apply to classified or other employees of the City. Employee further acknowledges that he was given the opportunity to consult with an attorney prior to signing this Agreement. Dated: _______________________________________________________ Pete Bonano, Employee CITY OF HERMOSA BEACH: Dated: _____________________________________________________________ Tom Bakaly, City Manager Approved as to form: Dated: ______________________________________________________________ Michael Jenkins, City Attorney Attest: Dated: ______________________________________________________________ Elaine Doerfling, City Clerk Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0707 .Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 REQUEST FOR APPROVAL OF CLASSIFICATION SPECIFICATION FOR ENVIRONMENTAL ANALYST; ESTABLISHING THE POSITION AS INCLUDED IN THE PROFESSIONAL & ADMINISTRATIVE UNIT; AND SETTING THE SALARY RANGE FOR THE POSITION (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: Staff recommends that the City Council approve the class specification for Environmental Analyst; determine that the appropriate unit determination for this classification is the Professional & Administrative Employees’Bargaining Unit and establish the 5-Step salary range for this position as $6,250 - $7,597. Background: As part of the 2015-2016 Budget,the City Council approved converting the full-time/temporary Environmental Analyst position to full-time/permanent. This position reports directly to the City Manager.The Classification Specification (Job Description) was approved by the Civil Service Board at their September 16,2015 meeting.A copy of the Class Specification is attached. Analysis: The Environmental Analyst will plan,direct,coordinate,and review city-wide environmental sustainability initiates,programs and procedures.Will work with the National Pollutant Discharge Elimination (NPDES)permit program;integrated solid waste including AB939 recycling program and franchise contract management;energy conservation programs and alternative transportation programs. The budgeted salary range for this full-time position is $6,250 to $7,597 per month.This classification will be included in Professional and Administrative Bargaining Unit. Following City Council approval, recruitment for this position will be initiated. Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0707 Fiscal Implications: The salary and benefit costs for this position have been included in the FY 2015-2016 budget. Attachments: 1. Classification Specification Respectfully Submitted by: Robert A. Blackwood, Interim Human Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ CITY OF HERMOSA BEACH Class Specification ENVIRONMENTAL ANALYST DEFINITION Under the general direction of the City Manager, performs a variety of complex, responsible, professional, and analytical duties; plans, directs, coordinates, organizes and reviews city-wide environmental sustainability initiatives, programs and procedures; and performs related duties as required. EXAMPLES OF DUTIES Duties of this position include, but are not limited to: analyze and recommend solutions for complex administrative issues related to municipal and city-wide environmental initiatives, programs, plans and regulatory requirements in areas such as: sustainability; greenhouse gas emissions reduction/climate action planning and carbon neutrality; water conservation and water quality; National Pollutant Discharge Elimination System (NPDES) permit program; integrated solid waste, including AB 939 recycling program and franchise contract management; energy conservation programs; and alternative transportation programs. The position may coordinate, develop, collect and analyze data for reports and recommendations to City Council, commissions, agencies, and other groups; perform regulatory compliance and reporting functions; assist with City website development and management for environmental programs; identify and implement citizen involvement opportunities; identify and prepare funding opportunities; maintain programs and projects as assigned; and serve as staff coordinator for a commission or committee. QUALIFICATION GUIDELINES Knowledge, Skills & Abilities: Knowledge of methods and techniques of administrative analysis and governmental organization and operations; current trends in environmental science and public administration; management of projects and programs; skill in communicating effectively both orally and in writing; the ability to analyze environmental/administrative problems and situations and present appropriate facts and recommendations; work cooperatively with employees, the general public and other agencies; work independently and exercise good judgment; and have proficiency with computer applications. Education and Experience: Educational equivalent to graduation from an accredited college or university with a Bachelor’s degree environmental science, engineering, planning, architecture, business, public administration or a related field. A Master’s degree in a relevant field is desirable. At least three years of increasingly responsible experience in government or a comparable business or non-profit organization is required. Licenses/Certificates:Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment. Approved by Civil Service:09-16-15 Approved by City Council: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0714 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 RECOMMENDATION TO REJECT CLAIM (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: It is recommended that City Council reject the following claims and refer it to the City’s Liability Claims Administrator. 1.Claimant:Miller, Chris Date of Loss:March 3, 2015 Date Filed:August 3, 2015 (amended September 6, 2015) Allegation:Personal Injury A copy of this claim (with September 6, 2015 amendment) is attached and on file in the City Clerk’s office. Attachments: Claim dated August 3, 2015 and September 6, 2015 amendment) Respectfully Submitted: Robert A. Blackwood, Interim HR Manager Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0727 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 AWARD CIP No. 13-655 / CDBG No. 601713-14 CITY FACILITIES ADA IMPROVEMENTS - ADA DOORS CONSTRUCTION CONTRACT TO ACTION DOOR REPAIR CORPORATION (Public Works Director Andrew Brozyna) Subject: Award the Construction Contract to Action Door Repair Corporation to provide construction services for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project. Recommended Action: It is recommended that the City Council: 1.Award the Construction Contract to Action Door Repair Corporation to provide construction services for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project; in the amount of $34,865.00; 2.Authorize the Mayor to execute the Contract and the City Clerk to attest subject to approval by the City Attorney; 3.Authorize the Director of Public Works to make changes to the contract within the project budget; and 4.Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Background: The project consists of the installation of automatic ADA door openers at four locations at the City of Hermosa Beach Civic Center,and at two locations at the Community Center.These doors will open automatically at the push of a button to allow for access to the facilities.These doors will also have upgraded hardware to comply with the current American with Disabilities Act (ADA) standards. The current ADA standards require public agencies to provide an unobstructed accessible path of travel for people with disabilities to the interior of all public facilities.The addition of low energy power Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0727 operator door openers is one of the elements that permit for people with disabilities such access. The funding for this project is from Community Development Block Grant (CDBG)administered by the County of Los Angeles. Analysis: The project was formally advertised on September 3 and 10,2015 for a bid opening date of September 17,2015,at which time three bids were received.Bid packages were publicly opened and read aloud by the Deputy City Clerk on September 17, 2015 with the following results: Company Bid Amount Action Door Repair Corporation $34,865.00 NR Development, Inc. $48,000.00 Avaz Construction $37,300.00 Staff recommends awarding the project to Action Door Repair Corporation from Huntington Beach, as they are the lowest responsive and responsible bidder.The bid proposal submitted by Action Door Repair Corporation is in order and in conformance with the bid documents.Staff has checked their contractor license with the Contractors State License Board and found it to be current and active.A reference check of the low bidder also returned positive results.Construction for this project is expected to commence in November 2014 and extend for 30 working days. Fiscal Implications: The current budgeted funding source for the project is: Community Development Block Grant (CDBG) Fund 140-8655 in the amount of $126,159. The proposed construction contract is in the amount of $34,865.00.There are sufficient funds in the budget to perform the work. Attachments: 1.Draft Construction Contract Respectfully Submitted by: Lucho Rodriguez, Associate Engineer Concur: Andrew Brozyna, Director of Public Works Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 1 of 9 Attachment 1 This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between Action Door Repair Corporation (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project, bids were received, publicly opened, and declared on the date specified in the notice; and B. On October 13, 2015, City’s City Council declared CONTRACTOR to be the lowest responsible bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1.GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for CIP No. 13-655 / CDBG No. 601713-14 City Facilities ADA Improvements Project in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated August, 2015(the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2.INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications, Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. 3.COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 2 of 9 Attachment 1 losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4.TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 30 working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the contract time. 5.PREVAILING WAGES. A.Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B.In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. C.CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D.Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: i.When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or ii.When the number of apprentices in training in the area exceeds a ratio of one to five, or CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 3 of 9 Attachment 1 iii.When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or iv.When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v.CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi.CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. vii.Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E.CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 6.LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 7.TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 8.CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 4 of 9 Attachment 1 loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a.CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b.CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c.In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 5 of 9 Attachment 1 So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 9.THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 10.WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 11.INSURANCE: With respect to performance of work under this contract, CONTRACTOR shall maintain and shall require all of its subcontractors to maintain insurance as required in the Builders General Provisions. 12.ASSIGNMENT: This contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 6 of 9 Attachment 1 13.INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 14.TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 15.LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 16.RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 17.SEVERABILITY. If any portion of these contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 18.WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this contract shall not be valid or binding. Any modifications of this contract will be effective only if signed by the party to be charged. 17.AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 7 of 9 Attachment 1 Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 18.NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Lucho Rodriguez Project Supervisor CONTRACTOR: Action Door Repair Corporation 5420 Malabar Street Huntington Park, CA 90255 Attention: Christian Morrow 19 DISPUTES. Disputes arising from this contract will be determined in accordance with the contract documents and Public Contracts Code §§ 10240-10240.13. 20 NON-DISCRIMINATION: No discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 21 NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 22 TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 23 ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 8 of 9 Attachment 1 delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 24 GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California CONTRACTOR'S License No. 435497 CONTRACTOR Action Door Repair Corporation 5420 Malabar Street Huntington Park, CA 90255 _________________By: ____________________________________________ Date TITLE CITY OF HERMOSA BEACH, CALIFORNIA _________________By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone 323-583-1026 Emergency Phone at which CONTRACTOR can be reached at any time: 323-583-1026 APPROVED AS TO FORM: CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 9 of 9 Attachment 1 _______________________________________________________________ CITY ATTORNEY __________________ Date Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0734 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 AWARD PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL PROJECT MANAGEMENT SERVICES FOR CIP 12-143 PCH/AVIATION MOBILITY IMPROVEMENT PROJECT (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: 1.Award Professional Services Agreement to Quantum Consulting, Inc. in the amount of $100,000 to provide on-call program management services; and 2.Authorize the Director of Public Works to make changes as necessary within the approved budget. Background: The purpose of the project is to improve Aviation Boulevard and Pacific Coast Highway corridors which result in increased mobility options,a pedestrian friendly environment,ADA accessibility, among other amenities.The City Council has previously identified moving forward with the PCH/Aviation Mobility Improvement Plan as one of the City’s top policy priorities. On April 15,2014,the City Council approved a conceptual design of the project and directed staff to pursue grant opportunities and approval by the California Department of Transportation (Caltrans)to implement the project.Staff has obtained a Project Study Report prepared by Caltrans and is currently pursuing funding from Federal,State,and local agencies such as Caltrans,Los Angeles County Metro,South Bay Council of Governments (SBCOG)as well as others to implement the project Assessment/Environmental Document (PA/ED);the subsequent preparation of final Plans, Specifications, & Estimate (PS&E); and ultimately the construction of the project. On September 14th,2015,staff released a Request for Qualification (RFQ)to multiple firms and posted the notification on the Hermosa Beach website.The RFQ provides a scope of proposed services that include but are not limited to program management services;coordination and communication with major stake holders;working with Caltrans,Metro,SBCOG and other agencies having jurisdiction over the project;providing advocacy on behalf of the City;grant acquisition and administration services for federal,state,and local sources;providing coordination with neighboring Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0734 cities; and other project related professional services as needed. Analysis: On October 5th,2015,staff received three proposals.The three firms represented include W.G. Zimmerman Engineering,Inc.;Anderson Penna Partners,Inc.;and Quantum Consulting,Inc.Staff evaluated all proposals to determine the best qualified firm to provide the needed services. Staff recommends the project management services of Quantum Consulting,Inc.(Quantum)for the PCH/Aviation Mobility Improvement project.Quantum’s expertise includes performing and coordinating engineering-related tasks and reviews,and project coordination with various stake holders as well as local,regional,and federal governmental agencies as needed.Quantum has successfully performed similar services for the City in the past. Furthermore,Quantum has served as extension of staff and is very familiar with the City process and City staff.Quantum offers a variety of advantages that include an institutional knowledge and strong understanding of the project,as well as providing advocacy of the project on behalf of the City.The Quantum proposal is enclosed as Attachment 1. Therefore,staff recommends Council enter into an agreement (enclosed as Attachment 2)with Quantum for on-call services for a not to exceed amount of $100,000. Fiscal Implications: The project budget includes $264,296 from the Capital Improvement Fund.There are sufficient funds for the proposed on-call services agreement for a not to exceed amount of $100,000. Attachments: 1.Quantum Proposal 2.Draft Professional Services Agreement Respectfully Submitted by: Joel Ortiz, Assistant Engineer Concur: Andrew Brozyna, P.E., Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ Prepared by: Consulting Engineering Services 2720 Sepulveda Boulevard, Suite 100 Torrance, CA 90505 Phone 310 891-3994 Fax 310 891-3995 Statement of Qualifications for On-Call Program Management Services for PCH/Aviation Boulevard Mobility Improvement Project Presented to: City of Hermosa Beach Public Works Department October 5, 2015 ATTACHMENT - 1 Attachment 1 Quantum Quality Consulting, Inc. Consulting Engineering Services October 5, 2015 Mr. Joel Ortiz Assistant Civil Engineer City of Hermosa Beach Public Works Department 1315 Valley Drive Hermosa Beach, CA 90254 Re: Statement of Qualifications for On-Call Program Management Services – Pacific Coast Highway/Aviation Boulevard Mobility Improvements Project Dear Mr. Ortiz, We are pleased to present our qualifications to provide our program management services for the Pacific Coast Highway Mobility Improvements Project. By way of introduction, Quantum Consulting has been providing our services for the referenced project for the past year. We have also provided general engineering services for the City of Hermosa Beach since 2001 and as such are intimately familiar with the project scope, services and the City’s procedures and protocols making us uniquely qualified to provide the services, as required. Quantum Consulting, Inc. is a full service civil engineering consulting firm exclusively serving municipal clients in Southern California for over 20 years. Quantum Consulting has been involved in managing programs and projects for approximately $1B in construction value such as City of Azusa Rosedale Project, approximately 1000 acre development, City of Newport Beach, Newport and Balboa Piers, City of Lawndale, Hawthorne Blvd. Improvements Project, and City of Gardena, Rosecrans Ave., Western Ave., Artesia Blvd. and Vermont Ave, Improvements Projects. Moreover, we have assisted staff in obtaining over $200M in grant funding through federal, state, and local sources for our municipal clients to implement their CIP program such as over $20M for the City of Gardena in Measure ‘R’ funds, over $19M for City of Lawndale through Metro’s (CFP) for the Hawthorne Blvd. Improvements Project, and $60M in bonds for the City of Compton to improve the city-wide water and sewer improvements. Attachment 1 Mr. Joel Ortiz October 5, 2015 Page 2 of 3 2720 Sepulveda Blvd. Suite 100, Torrance, CA 90505 P.310.891.3994-F.310.891.3995 www.thequantumconsulting.com Email: fbigdeli@thequantumconsulting.com The proposed Quantum team has successfully completed implementing the Measure R programs for the cities of Hermosa Beach, Gardena, and Azusa since the inception of the program to include preparation of the PSRE’s, grant acquisition and administration, coordination with major stakeholders such as PCH Advisory Committee, and communications with City staff, Caltrans, Metro and the SBCOG. Principal in Charge and proposed program manager| Principal in charge and primary contact, Frank Bigdeli, P.E., currently serves as the contract city engineer for the City of Gardena and has also previously functioned as the contract public works/city and traffic engineer for the cities of Lawndale and Azusa, and as interim deputy public works director/city engineer for the City of Hermosa Beach. He has more than 30 years of widely varied experience in the field of program and project management, civil engineering, traffic engineering and construction management including many years of experience managing various street improvements projects. Qualified Project Manager | Douglas Preble, P.E., is the proposed project manager for the City of Hermosa Beach. Mr. Preble has more than 45 years of widely varied experience in the field of civil engineering. Responsiveness | Our office is located in the South Bay. Our program manager and staff can be on-site or at your City Hall within minutes. We take pride in our swift response in communications for all programs assigned to us. We take pride in the fact that during our entire existence, Quantum Consulting has never been involved or exposed our clients in any liabilities directly or indirectly attributed to our services. We have read and fully understand the entire requirements as listed in the RFQ and will perform accordingly and immediately. This proposal is valid for a period of not less than 180 calendar days from the date of this submittal. Should you have any questions or comments please do not hesitate to contact us at your convenience. Sincerely, Frank Bigdeli, P.E. President Attachments: SOQ Separate Sealed Envelope- Hourly Rate Schedule Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility Table of Contents A. FIRM BACKGOURND .......................................................................................................................... 1 B. PROJECT UNDERSTANDING AND APPROACH .......................................................................... 2 C. METHODOLOGY .................................................................................................................................. 3 Scope of Services .................................................................................................................................. 3 Quality Assurance/Quality Control ....................................................................................................... 3 D. RELEVANT EXPERIENCE ................................................................................................................. 4 E. REFERENCES ...................................................................................................................................... 7 F. STAFF QUALIFICATIONS ................................................................................................................... 8 Organization Chart ................................................................................................................................. 8 Staff Resumes ........................................................................................................................................ 9 Frank Bigdeli, P.E. ............................................................................................................................. 9 Douglas Preble, P.E. ....................................................................................................................... 10 Charles Bergson, P.E. ..................................................................................................................... 12 Jerry Ichien ........................................................................................................................................ 14 Mort Anoushiravani, P.E. ................................................................................................................ 15 Sunghee Kim, EIT ............................................................................................................................ 16 Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 1 A. FIRM BACKGOURND Quantum Consulting has been privileged to provide municipal engineering services including, program management, staff augmentation, city engineering services, grant acquisition, project management, master planning, pavement management plans, construction management and inspection, infrastructure design, project review and project design services to municipalities throughout Southern California since 1995. We are well versed in the myriad of issues of the typical public works and municipal department CIP projects due to our experience with our services and projects for numerous cities. We possess the depth of experience and staffing to meet and exceed your expectations. Our team of professional engineers, designers, project managers, construction managers, inspectors, and support staff are well versed in matters related to municipal engineering having served both as city employees and consultants. Quantum Consulting has provided City Engineering/Public Works Administrative services; Construction Management and Inspection services; Civil Engineering Design services; Infrastructure Planning services; and CIP Funding Procurement services to the following cities in recent years: Chino, Azusa, Carson, Compton, Culver City, Gardena, Hermosa Beach, Lawndale, La Puente, Newport Beach, Norwalk, and several others. We have provided coordinated project design and management with the County to implement the TSSP program to expedite traffic flow through multiple municipalities. We have provided infrastructure project development, design, management, construction management, inspection, pavement management and sewer infrastructure design services for more than $300 million worth of improvements in the last five years. Our on-call design, construction management and inspection services have been completed to the satisfaction of the staff at public works/water department and agencies, receiving accolades from Directors and City Engineers on numerous occasions. We have completed all of our previous projects on time and within budget. “Track Record” We continue to complete all of our services for all of our projects on time and within budget; We complete our services to the satisfaction of the public works department staff, the municipal management staff and the affected communities; Quantum has never asked for any additional fees from any client beyond our approved contract and; Quantum has not been involved in any legal actions against us or any of our municipal clients due to our services. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 2 B. PROJECT UNDERSTANDING AND APPROACH Quantum understands that the City of Hermosa Beach is looking for a qualified consultant to provide On-Call Program Management Services for the Pacific Coast Highway/Aviation Boulevard Mobility improvements project. Quantum understands that the City is pursuing funding from Federal, State, and local agencies and leading to preparation of final Plans, Specifications and Estimate and construction of the Project. By way of introduction, Quantum Consulting has been providing our services for the referenced project for the past year. We have also provided general engineering services for the City of Hermosa Beach since 2001 and as such are intimately familiar with the project scope, services and the City’s procedures and protocols making us uniquely qualified to provide the services, as required. Quantum Consulting, Inc. is a full service civil engineering consulting firm exclusively serving municipal clients in Southern California for over 20 years. Quantum Consulting has been involved in managing programs and projects for approximately $1B in construction value such as City of Azusa Rosedale Project, approximately 1000 acre development, City of Newport Beach, Newport and Balboa Piers, City of Lawndale, Hawthorne Blvd. Improvements Project, and City of Gardena, Rosecrans Ave., Western Ave., Artesia Blvd. and Vermont Ave, Improvements Projects. Moreover, we have assisted city staff in obtaining over $200M in grant funding through federal, state, and local sources for our municipal clients to implement their CIP program such as over $20M for the City of Gardena in Measure ‘R’ funds, over $19M for City of Lawndale through Metro’s (CFP) for the Hawthorne Blvd. Improvements Project, and $60M in bonds for the City of Compton to improve the city-wide water and sewer improvements. We will maintain close communications with the City staff and representative and will also prepare invoices for services rendered for each specific project authorized by the City. Quantum will provide all required personnel, materials and equipment required to provide the services under the Agreement. Our philosophy is to apply the resources, talent, and high standards of quality and problem identification in advance to provide excellence of project design, program/project management, construction management and implementation. Our approach is to resolve issues proactively regardless of source. This consistent approach has led to numerous successful projects. We will follow through with the scope of services prepared for the City of Hermosa Beach. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 3 C. METHODOLOGY Scope of Services Quantum Consulting is prepared to provide all of the items listed in the scope of work in the City’s RFQ with in-house staff and specialty sub consultants. We understand that the City of Hermosa Beach needs On-Call Program Management Services including: Provide program/project management and coordination Coordination and communication with major stake holders. Work with Caltrans, Metro, SBCOG and other agencies having jurisdiction over the Project. Provide Advocacy on behalf of the City Grant acquisition and administration services for federal, state, and local sources. Provide coordination with neighboring cities. Other project related professional services. Typical Scenario for Program Management Services The proposed Quantum team has successfully completed implementing the Measure R programs for the cities of Hermosa Beach, Gardena, and Azusa since the inception of the program to include preparation of the PSRE’s, grant acquisition and administration, coordination with major stakeholders such as PCH Advisory Committee, and communications with City staff, Caltrans, Metro and the SBCOG. A scenario would most involve the following steps: As city staff and/or consultant identify a grant source initially. Prepare the grant application that best suits the needs of the City’s project. Determine if there’s matching fund requirement and find its sources. Obtain approval by the city staff, city commissions, city council, and major stake holders. Identify the elements of the project that will provide best chances in a competitive grant process. Provide advocacy of the project by presenting the project, on behalf of the city, before all agencies staff and boards having jurisdiction related to the grant and the project. Provide technical expertise in preparing supporting material such as PSRE, traffic impact scenarios, etc. Obtain grant. Assist in approval process of the cooperative agreement and/or MOU by the city manager, city attorney, and the city council. Assist finance department in the financial and invoicing related process. Assist staff in retaining design and construction professionals to implement the project. Provide peer reviews, plan check services throughout the design and construction phases. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 4 Assist staff to obtain approval by the jurisdictional agencies of the PS&E and permits. Provide program/project, construction and inspections services through end of construction. Quality Assurance/Quality Control Quality Assurance The Quantum Consulting Quality Assurance Program prescribes and provides the framework for the Quality Control and Assurance System which is in place at Quantum, and serves as a permanent reference for all Quantum personnel to achieve the highest quality standard and Client satisfaction with our professional service requirements. Quality Control Our management philosophy is to identify problems in advance to avoid lengthy and costly delays to the project. Our previous experience with the numerous municipal projects enables us to provide cost saving measures while maintaining the highest standards of quality. Our firm has the professional staff to provide independent review of projects throughout all phases of project management, construction management and inspection. A specific review protocol has been established that results in consistent project excellence. Our Strength The Quantum Consulting team is comprised of professionals who have many years of experience both as City staff as well as private consultants. As such, each possesses deep understanding of the way the capital improvements design and construction process works. This experience and understanding will be applied to each engineering project assigned by the City of Hermosa Beach to Quantum Consulting. Our staff has current engineering experience for several projects in design, under construction and recently completed. Our proposed City team of professional engineers, and support staff are well versed in matters related to municipal engineering based on their consulting and city experience. D. RELEVANT EXPERIENCE The following represent some of the projects for which Quantum Consulting has provided Program/Project management and Engineering services over the recent years. These projects demonstrate the experience of our staff that encompasses all aspects of professional consulting services as delineated in RFQ. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 5 PCH Mobility Improvements Project City of Hermosa Beach Program Management Grant Admin. As part of the South Bay Measure R Highway Program, Quantum provided initial development, program management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. We worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. We assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. We’ve reviewed and implemented the preliminary plans in accordance with the City Council, City Manager, Metro, Caltrans, and SBCOG. Artesia Blvd./ Western Ave. Intersection Improvements City of Gardena Project Management Plan Check As part of the South Bay Measure R Highway Program, Quantum provided initial development, project management and plan check services to the City of Gardena Public Works Department for dual left turn lanes for westbound Artesia Boulevard to Western Avenue, pavement upgrades, traffic signal improvements, additional channelization updates and re synchronization of the signals on Western Avenue and Artesia Boulevard to accommodate the added turn lanes. The project also included raised median modifications as necessary to allow the orderly movement of traffic. Vermont Avenue, 182nd St. to Rosecrans Avenue, Street Improvements City of Gardena Project Management Plan Check Quantum provided development, PSR, project management and plan check services to the City of Gardena Public Works Department for pavement upgrades, traffic signal improvements, addition of turn pockets where geometrically possible, channelization updates, median revisions and concrete work for approximately two and one half miles of the western one half of existing Vermont Avenue roadway from Rosecrans Avenue to 182nd Street which runs parallel to Freeway 110 and serves as a by-pass for spot congestion on the freeway. The project included median revisions as necessary to allow the orderly movement of traffic. The limits of this project were within a commercial district where the public was served by various businesses. Rosecrans Avenue, Crenshaw Blvd. to Vermont Ave., Street Improvements City of Gardena Project Management As part of the South Bay Measure R Highway Program, Quantum provided project development, project management, PSR, and plan check services to the City of Gardena Public Works Department for the Rosecrans Avenue Arterial Improvement Project. The project included critical safety improvements and improve traffic flow as potential conflict movements to reduce by providing the construction of new raised medians, pavement upgrades, Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 6 Plan Check traffic signal improvements, landscaping, turn pockets where geometrically possible and warranted, channelization, median revisions and pertinent concrete work for approximately two miles of existing Rosecrans Boulevard roadway from Crenshaw Boulevard to Vermont Avenue which served as an alternate to Artesia Boulevard/Freeway 91 to convey beach traffic directly from Freeway 110. The project also included median islands to reduce accidents and allow the orderly movement of traffic. The limits of this project were within a commercial district where the public is served by various businesses. Highway Safety Improvement Program City of Gardena Program Management Project Management Quantum team has provided the initial traffic engineering study for the Highway Safety Improvement Program (HSIP). These efforts have resulted in a total funding allocation of over $567,000 for the City of Gardena. This grant funded the Rosecrans Ave/Purche Ave Traffic Signal Improvement Project. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Sidewalk and Pedestrian Safety Improvements City of Lomita Engineering Design CM We completed the Citywide Sidewalk and Pedestrian Safety Improvements design and construction management for the City of Lomita. Quantum provided engineering design, construction management and inspection services for this project. The work consisted of new signage, radar speed control signage, concrete sidewalks, curb ramps per ADA, curb and gutter, removal and replacement of trees, intersection striping and signage installation at various locations throughout the City of Lomita. Utilities Under- grounding Project City of Hermosa Beach Project Management Construction Management Inspection The City of Hermosa Beach completed a utilities under- grounding project to enhance the appearance of its streetscape and provide for a better view of the ocean for its residents. Quantum Consulting provided project management as well as construction management and inspection for the project. Public outreach was an essential part of the management services for this project. Local residents, business owners and the visitors were kept informed throughout the project, which took two years to complete. Hawthorne Boulevard Revitalization Project City of Lawndale Project Through a grant from MTA the City of Lawndale completed a revitalization project of a two-mile stretch of Hawthorne Boulevard which included improvements to intersections, traffic signals, pavement, sidewalks, medians, landscape and streetscape. Quantum Quality Consulting provided project management to obtain the MTA grant, prepared Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 7 Management CM&I conceptual design, design, and formulated and implemented a community awareness program for this project. Quantum provided project and construction management and inspection for this project. E. REFERENCES Quantum Consulting offers the following references. Each will provide an insight into the quality of the services that Quantum Consulting has provided on a variety of CIP projects for cities throughout Southern California. City of Hermosa Beach Tom Bakaly, City Manager Telephone Number: (310) 318-0216 Email: tbakaly@hermosabch.org Address: 1315 Valley Drive, Hermosa Beach, CA 90254 City of Hermosa Beach Andrew Brozyna, P.E., Public Works Director Telephone Number: (310) 318-0238 Email: abrozyna@hermosabch.org Address: 1315 Valley Drive, Hermosa Beach, CA 90254 City of Laguna Niguel Naser Abbaszadeh, P.E, Public Works Director Telephone Number: (949) 362-4337 Email: nabbaszadeh@cityoflagunaniguel.org Address: 30111 Crown Valley Parkway, Laguna Niguel, CA 92667 City of Compton, 2010-2015 Hien Nguyen, Assistant City Engineer Telephone Number: (310) 605-5539 Email: hnguyen@comptoncity.org Address: 205 S. Willowbrook Ave., Compton, CA 90220 City of Gardena, Public Works Department, 2010-2015 John Felix, Associate Engineer Telephone Number: (310) 217-9643 Email: jfelix@ci.gardena.ca.us Address: 1717 W. 162nd St., Gardena, CA 90247 City of Torrance, 2014-2015 Emmanuel Martin, P.E., Associate Engineer Telephone Number: (310) 618-3069 Email: EMartin@TorranceCA.Gov Address 20500 Madrona Ave., Torrance, CA 90503 Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 8 F. STAFF QUALIFICATIONS Quantum Consulting has assembled a team of highly experienced professionals with decades of service with numerous public agencies in Southern California. Resumes of the key personnel who are available to provide services to the City are attached. Organization Chart City of Hermosa Beach Public Works Department Project Manager Douglas Preble, P.E. Program Manager Frank Bigdeli, P.E. Project Administrator Charles Bergson, P.E. Senior Engineer Mort Anoushiravani, P.E. Grant Administrator Jerry Ichien Engineering Associate Sunghee Kim, EIT Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 9 Staff Resumes Frank Bigdeli, P.E. Principal in Charge Education M.S. Civil Engineering, Old Dominion University B.S. Civil Engineering, Old Dominion University Years of Experience 35 Registration Registered Civil Engineer, CA Civil No. 51973 Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) National Society of Professional Engineers (NSPE) American Water Works Association (AWWA) Los Angeles County City and County Engineers Association South Bay Council of Governments, IWG Member Mr. Bigdeli has over 35 years of experience in the management of public works projects in various capacities. He is currently the contract City Engineer for the City of Gardena and served as the contract City Engineer for the Cities of Azusa and Lancaster, the contract Public Works Director/City Engineer for the Cities of Lawndale and Hermosa Beach. He has also served as the consulting CIP manager for the City of Hermosa Beach and the Culver City Redevelopment Agency. He has been the program manager for the PCH Mobility Project for the past year. During this period, he has assisted in implementing various preliminary layouts for the project, attended shareholder, City Council, SBCOG TAC & Board, Metro and Caltrans meetings to present the project. He has also assisted in implementing the PSR for the project by Caltrans. He has also been in charge of the Rosecrans Rehabilitation Project, The Vermont Rehabilitation and Signalization Project and the Artesia/Western signalization and Paving Project for the City of Gardena. Frank was the principal in charge of the six sewer bond improvement projects which Quantum developed and designed from our Citywide Wastewater master plan for the City of Compton, he managed the six water system projects designed for the Municipal Water Department of Compton and was in charge of numerous intersection and signalization improvement projects which Quantum developed form our services for the Public Works Departments of the Cities of Gardena, Azusa, Lawndale, Hermosa Beach and Lancaster with resultant project designs having been prepared under his direction. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Bigdeli provided initial development, program management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. He worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. The program has been implemented in accordance with the direction of the City Council, City Manager, Metro, Caltrans, and SBCOG. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 10 Measure R Projects, Gardena, CA Quantum continues to perform program management services to the City of Gardena for all Measure R projects. Mr. Bigdeli’s team provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Highway Safety Improvement Program, Gardena, CA Mr. Bigdeli’s team provided the initial traffic engineering study for the Highway Safety Improvement Program HSIP. These efforts have resulted in a total funding allocation of over $567,000 for the City of Gardena. This grant funded the Rosecrans Ave/Purche Ave Traffic Signal Improvement Project. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Hawthorne Boulevard Revitalization Project, Lawndale, CA Through a grant from MTA the City of Lawndale under the direction of Frank Bigdeli, P.E. completed a revitalization project of a two-mile stretch of Hawthorne Boulevard which included improvements to intersections, traffic signals, pavement, sidewalks, medians, landscape and streetscape. Quantum Quality Consulting provided project services to obtain the MTA grant, prepared conceptual design, design, and formulated and implemented a community awareness program for this project. Douglas Preble, P.E. Project /Program Manager Education M.S. Civil Engineering B.S. Civil Engineering MBA, Business Administration Years of Experience 45 Registration Registered Civil Engineer, CA. No. 20969 Licensed to Survey, CA. Professional Affiliations Included American Society of Civil Engineers (ASCE) National Society of Professional Engineers (NSPE) Los Angeles County City and County Engineers Association Following his educational development at Stanford University, Mr. Preble has 45 years of experience in the field of civil engineering, contracting, and business management. He has worked for various public and private entities such as Caltrans, Edison, Orange County Sanitation District, Engineering Contractors as well as consulting firms. He is a well-seasoned registered civil engineer with management and contracting skills that complement any program. He is well versed in interacting with the public, city staff, contractors and other professionals. Mr. Preble recently provided City Engineer services including the day to day civil engineering services at the City of Azusa providing engineering services including permitting, plan checking, development review, engineering design, inspection supervision and coordination with the public, developers, contractors, engineers, agencies and other City departments. He has recently completed the design of $44 million in bond Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 11 funded water main replacements and additional facilities for the Compton Municipal Water Department. Five of the six replacement projects designed, over eighty percent of the work designed has been constructed and is in service for the water department, with the final project design completed and scheduled for bid. . Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Preble assisted in initial development, project management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. He worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. City Project Funding Services, City of Gardena, CA Mr. Preble is currently providing engineering management services for multiple applications and PSRE’s for funding from the SOCOG for Measure R roadway improvement projects in the City and is providing plan check on 3 projects. He just prepared and submitted six PSRE’s for review by the COG. On-Call Engineering and Plan Checking Services, City of Gardena, CA Quantum Consulting has been providing on-call engineering services for the City of Gardena for the past five years. Mr. Preble has been served as a project manager and the Quantum team has provided public works inspections for all public and private facilities within or affecting the right of way, including pavement rehabilitation, drainage, sewer and water facilities, traffic control. This work included public outreach to assure coordination with residents and businesses to maintain access to individual properties during construction. Each individual project was completed on time and within budget. Van Ness Water Wells Transmission Main and Storm Drain Design, Torrance, CA Quantum Consulting is currently under contract with the City of Torrance to provide design services for the Van Ness Water Wells Transmission Main of 4 miles in length. This project includes construction of a water transmission main in Van Ness Avenue from two groundwater well sites located off Van Ness Avenue, north of the 405 Freeway. Mr. Preble is also managing the Quantum design team designing an area storm drain piping system in Purche Avenue near 182nd Street and designing a storm drain in Border Avenue to Plaza Del Amo for disposal from reservoir cleaning. Sewer Bond Improvement Projects, Compton, CA Quantum Consulting recently completed a contract with the City of Compton Public Works Department to design $20 million in sewer system improvements. Mr. Preble managed the Quantum design team preparing bid ready plans, specifications and estimate. Sewer projects were citywide and locations varied from being in easements in backyards of residential properties to being in residential, collector and arterial streets. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 12 In some locations, proposed sewer pipes connected to Los Angeles County Sanitation District from the point outfall to trunk lines. The project included design of five sewer main replacement projects four of which averaged nine thousand linear feet of extra strength vitrified clay pipe. We additionally designed eight miles of in place CIPP sewer line restoration, for a total of over 15 miles of sewer pipe replacement, upgrade and reline. La Carretera Park Modifications, Torrance, CA Mr. Preble is currently providing engineering design services for City of Torrance’s modifications to La Carretera Park. The project consisted of designing a new picnic area, playground facilities, basketball court and relocating electrical panels. This project is tied to the designing of the Van Ness Water Transmission Main and Storm Drain Lines. Well No. 13 is located at the park where it will be connected to the transmission main for which Quantum is providing design services. Charles Bergson, P.E. Project Administrator Education M.S. Public Administration, Calif. State University Northridge B.S. Civil Engineering, University of Californian, Berkley Years of Experience 40 Registration Registered Civil Engineer, CA Civil No. 34347 Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) Lt. Commander, Civil Engineer Corps, United States Naval Reserve Throughout his career of public service, Mr. Bergson has been responsible for the management, direction, coordination of municipal activities and administration of city general plans, housing plans, redevelopment, capital programs, water planning, sewer master plans, pavement management, funding for municipal programs, wastewater treatment plant upgrades, water facilities, new parks, local roadway improvements, effective code enforcement programs, acquisition, engineering, construction, maintenance, and management of city facilities including sewer systems, traffic signal systems, city-wide repaving programs, streetscape and landscape programs and facility improvement programs. He has implemented policies and programs for cities, managed capital programs valued over $200 million, managed staffs of up to 70, been responsible for inter-government relations, street maintenance, traffic, storm drains, fleet management, city-transit system and restored capital improvement programs including $20 million of vulnerable funds. His efforts have resulted in issuance of $25 million sewer bonds. Relevant Experience City Administrator, City of Williams, CA: Responsible for the management, direction, coordination of municipal activities and administration of city government including police, public works, finance, development, building & safety. Includes inter-government relations, public relations, strategic planning, and marketing. Population 6,000, annual budget $7 million, capital budget Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 13 $10 million, staff of 36. Stabilized budget, obtained first unqualified financial audit in eight years, updated general plan, housing plan, formed redevelopment agency, established capital program, first water/sewer master plans, pavement management plan, municipal production program, obtained $17 million state loan for wastewater treatment plant upgrade, $3 million for water facilities. Re-established parks and recreation program, built new parks, established access in State Highway for regional business park, established effective code enforcement program. Public Works Director/City Engineer, City of Compton: Responsible for the acquisition, engineering, construction, maintenance, and management of city facilities. Implement policies and programs of city. Population over 130,000, annual budget of $20 million, capital program valued over $200 million, staff of 70. Responsible for inter-government relations, street maintenance, traffic, storm water compliance, fleet management, city-transit system. Resurrected capital improvement program including salvaging over $20 million of vulnerable funds. Martin Luther King Transit Center, sewer system, traffic signal system, $15 million city-wide repaving program. Established production and maintenance program for street sweeping, landscaping. Acquired $25 million sewer bonds. Community Development Director/Public Works Director, City of East Palo Alto: Responsible for implementing city goals related to planning, economic development, building and safety, and public works. Responsible for the construction and maintenance of public facilities. Opened IKEA store in redevelopment zone doubling annual sales taxes, increased city usable park space, acquired new corporation yard and prepared public works department master plan, developed paving plan. Public Works Director, City of Malibu, CA: Responsible for the design, acquisition, programming, construction, and maintenance of public facilities and disaster preparedness. Staff advisor to city council and manager, City liaison to local governments and public agencies. Five year capital program, Malibu Lagoon restoration, Cross Creek Road Redesign & Reconstruction, Corral Canyon road reconstruction, acquired $10 million in new capital funds, flood protection assessment. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 14 Jerry Ichien Grant Administrator Education Master of Urban Planning Program, California State Polytechnic University, Pomona B.A., Geography, University of California Los Angeles Start of Employment Date/ No. of Years with Quantum Nov. 2004 / 11 Years Mr. Ichien has over 30 years of project management, contract administration and grant administration. Prior to joining Quantum Consulting, Mr. Ichien retired from the City of Culver City as the Redevelopment Agency Project Manager. During his tenure with Culver City, Mr. Ichien provided project management for various redevelopment projects including the City Hall Project, Downtown Revitalization Project and Washington Boulevard Improvements Project. During his tenure with Quantum Consulting, Mr. Ichien has served as a construction manager and senior inspector for the City of Azusa for the Rosedale Development Project; he has also provided engineering public counter services, permit issuance, and inspection for Azusa. He has provided grants administration services for the City of Gardena and project management and construction management services for Gardena, Carson, Compton and Lomita. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Ichein assisted in initial development, and grant services for the City of Hermosa Beach Public Works Department. He has worked closely with Caltrans, SBCOG, and Metro to obtain funding requirements for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. Mr. Ichein prepared the CFP application for the PCH project for the 2015 Cycle. Program/Project Management Measure R Projects, City of Gardena CA: Quantum continues to perform program management services to the City of Gardena for all Measure R projects. Mr. Ichien has provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Mobile Source Air Pollution Reduction Review Committee Program, City of Gardena, CA: Mr. Ichien has provided grant research, grant writing services, and grant administrative services for the Mobile Source Air Pollution Reduction Review Committee (MSRC) Program. These efforts have resulted in a total funding allocation of over $102,500 for the City of Gardena. This grant funded the Public Works Garage Retrofit for Alt-Fuel project, CNG Fuel Dispensers and Purchased LNG Sweeper. Los Angeles County Maintenance and Servicing Program Fund, City of Gardena, CA Mr. Ichien has provided grant research, grant writing services, and grant administrative Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 15 services for the Los Angeles County Maintenance and Servicing Fund Program. These efforts have resulted in a total funding allocation of over $50,000 annually for the City of Gardena. ni Mort Anoushiravani, P.E. Senior Engineer Education M.S. Civil Engineering, University of Portland B.S. Structural Engineering, Portland State University Years of Experience 35 Registration Registered Civil and Environmental Engineer, Oregon Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) American Water Works Association (AWWA) Mr. Anoushiravani has over 35 years of experience in various capacities in the field of civil engineering. He was the project manager for the City of Compton Public Works Department Sewer Master Plan which resulted in issuance of a $20 million wastewater collection system improvement bond. He also managed the Preparation of the Compton Water Master Plan which allowed the City to issue a $44 million water distribution system improvements bond. He also provided similar services for the master plans which Quantum prepared for the cities of Gardena and Azusa. He has previously served as the Chief Engineer and Administrator of the City of Portland Bureau of Water Works and the Director of Infrastructure, Mercy Corps, providing engineering and technical support to the Mercy Corps global field offices in Southeast Asia, Africa, and the Middle East. Relevant Experience Water Bond Improvements, City of Compton, CA: Bid ready plans, specifications and estimate were prepared by Quantum including utility coordination and establishment of design criteria, pipe alignment and sizing. Design utilized citywide model/master plan input from which Mr. Anoushiravani provided detailed input on the water requirements for the project. Existing pipes were designed to be replaced with ductile iron pipes varying in sizes from 8 inch to 16 inches. Mr. Anoushiravani originally prepared complete assessments of each of the 9 well sites, the MWD connection facilities and the reservoir facilities and published improvement proposals for each of the facilities. Sewer Bond Improvements, City of Compton, CA: Mr. Anoushiravani was a part of the team for the City Wide improvements project. Quantum prepared bid ready plans, specifications and estimate. Sewer projects were citywide and locations varied from being in easements in backyards of residential properties to being in residential, collector and arterial streets. Some locations, proposed sewer pipes connected to Los Angeles County Sanitation District trunk lines. Pipes designed range in sizes from 8” to 27” and to be extra strength vitrified clay pipe. The replacement designs included extensive trench paving replacement due to marginal soils conditions for deep trenching. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 16 . Sunghee Kim, EIT Engineering Associate Education M.S. Civil Engineering, University of Southern California B.S. Civil Engineering, California State Polytechnic University, Pomona Years of Experience 3 Registration Engineer – In – Training, CA Cert. # EIT 144839 Professional Affiliations Included American Society of Civil Engineers (ASCE) Water Environmental Federation ( California WEA & Young Engineers) Ms. Kim has over 3 years of experience in providing civil engineering services. Her civil engineering experience includes Engineering design, plan checking, inspection and drafting. She served as Design Engineer for the Purche Avenue Storm Drain, provided hydrologic studies for the area, worked extensively on the four mile transmission water main project for the City of Torrance, provided complete traffic control for the three City of Torrance projects. She has worked on CIP projects including water, storm drain, traffic control, streets and park improvement projects for several cities in Southern California in design, contract administration and been part of the team on pavement management and sewer model master plans. During her tenure with Standard Testing and Engineering, Inc. Ms. Kim has served as a project administrator and water engineer for various private companies and small businesses. She provided wastewater discharge permit services, Self- Monitoring Report; Storm water reports, Surcharge Statement submittal services and Environmental Site Assessment Phase II services. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach Ms. Kim was part of the management team for program management and grant services for the City of Hermosa Beach Public Works. She assisted program management team which worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. The program has been implemented in accordance with the direction of the City Council, City Manager, Metro, Caltrans, and SBCOG. Rosecrans Avenue and Crenshaw Boulevard to Vermont Avenue Street Improvements, Gardena, CA Ms. Kim provided administration services for the Measure R Rosecrans and Vermont project. She assisted Quantum team which provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. Quantum is continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Attachment 1 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 17 Van Ness Water Wells Transmission Main, Torrance, CA Ms. Kim provided AutoCAD, traffic control plan per MUTCD for the Van Ness Water Wells Transmission Main of 4 miles in length. This project includes utility research and designof a water transmission main in Van Ness Avenue from two groundwater well sites located on, north of the interstate 405 Freeway. Purche Avenue Storm Drain Design, Torrance, CA Ms. Kim designed an area storm drain system from 185th Street to Purche Avenue to 182nd Street. The initial condition of the residential area was problematic due to flooding. The design consisted of implementing various pipe sizes ranging from 24” to 42” to adequately drain the area and to maintain cover due to shallow elevations. This project includes 9 manholes and multiple catch basin sizes and types designs. Riverside Drive Storm Drain Project, Chino, CA Ms. Kim assisted Quantum inspection team and provided administration services for the Riverside Drive Storm Drain and Traffic Signal Modifications Construction Project in the City of Chino. The project included large diameter (66”) storm drain construction, paving restoration on riverside Drive. The project included extensive traffic control. Work also included traffic signal work at arterial intersections. Paving for the roadway is to be restored as a part of the contract and pedestrian facilities with ADA improvement. Measure R Projects, Gardena, CA Ms. Kim provided administration services for the Measure R Rosecrans and Vermont project. We provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. Quantum is continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Pavement Management Program, Gardena, CA Ms. Kim provided inspection and management services for Pavement Management Program PMP 2015. Gardena has just over 100 centerline miles of streets and Quantum Consulting performed the Pavement Management Study for the City of Gardena with high quality of service, on time and within budget. The services included analyzing the existing pavement system, assigning a Pavement Condition Index (PCI) rating for citywide sections of the paved roadway. A five year plan to improve the condition of the roadway system was prepared. Pavement investigations consisted of performing a citywide inspection and systematic evaluation of the pavement distress of a predetermined scale. Pavement restoration projects based on this study will be designed to maintain and improve the citywide index. Attachment 1 Agreement No. _________ CONTRACT FOR PROFESSIONAL SERVICES FOR ON-CALL PROJECT MANAGEMENT SERVICES FOR CIP 12-143 PCH/AVIATION MOBILITY IMPROVEMENTS PROJECT BETWEEN THE CITY OF HERMOSA BEACH AND QUANTUM CONSULTING INC. This AGREEMENT is entered into this 13TH day of October, 2015, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and QUANTUM CONSULTING INC, a limited liability company (“CONSULTANT”). R E C I T A L S A. The City desires to enter into an agreement for On-Call Project Management Services for CIP 12-143 PCH/Aviation Mobility Improvement Project. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: 1.CONSIDERATION AND COMPENSATION A.As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. C. As additional consideration, CITY agrees to pay CONSULTANT a not to exceed total of $100,000.00, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. E. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. 15.016 Attachment 2 2. SCOPE OF SERVICES. A. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. B. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “EXHIBIT B.” 4. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Frank Bigdeli, P.E. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on OCTOBER 13th, 2018, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. Page 2 of 10 Attachment 2 9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 10. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. B. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. C. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12. INDEMNIFICATION. A. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or Page 3 of 10 Attachment 2 qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. 14. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 15. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall Page 4 of 10 Attachment 2 require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations are by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. Page 5 of 10 Attachment 2 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. Page 6 of 10 Attachment 2 G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub- consultants and agents. 20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. 21. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. Page 7 of 10 Attachment 2 22. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Andrew Brozyna, P.E 2720 Sepulveda Boulevard Suite 100 Torrance, CA 90505 ATTN: Frank Bigdeli, P.E. Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. 23. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 24. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein are generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. 25. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 26. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. 27. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 28. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to Page 8 of 10 Attachment 2 engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. 29. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 30. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 31. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 32. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 33. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 34. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and work papers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. 35. DISCLOSURE REQUIRED. (City and Consultant initials required in the following paragraph) By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Page 9 of 10 Attachment 2 Practice Commission Regulation 18701(a) (2) (A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code. City Initials ______ Consultant Initials ______ IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF HERMOSA BEACH CONSULTANT MAYOR By: TITLE ATTEST: Elaine Doerfling, City Clerk Taxpayer ID No. APPROVED AS TO FORM: Michael Jenkins , City Attorney Page 10 of 10 Attachment 2 Prepared by: Consulting Engineering Services 2720 Sepulveda Boulevard, Suite 100 Torrance, CA 90505 Phone 310 891-3994 Fax 310 891-3995 Statement of Qualifications for On-Call Program Management Services for PCH/Aviation Boulevard Mobility Improvement Project Presented to: City of Hermosa Beach Public Works Department October 5, 2015 EXHIBIT - A Attachment 2 Quantum Quality Consulting, Inc. Consulting Engineering Services October 5, 2015 Mr. Joel Ortiz Assistant Civil Engineer City of Hermosa Beach Public Works Department 1315 Valley Drive Hermosa Beach, CA 90254 Re: Statement of Qualifications for On-Call Program Management Services – Pacific Coast Highway/Aviation Boulevard Mobility Improvements Project Dear Mr. Ortiz, We are pleased to present our qualifications to provide our program management services for the Pacific Coast Highway Mobility Improvements Project. By way of introduction, Quantum Consulting has been providing our services for the referenced project for the past year. We have also provided general engineering services for the City of Hermosa Beach since 2001 and as such are intimately familiar with the project scope, services and the City’s procedures and protocols making us uniquely qualified to provide the services, as required. Quantum Consulting, Inc. is a full service civil engineering consulting firm exclusively serving municipal clients in Southern California for over 20 years. Quantum Consulting has been involved in managing programs and projects for approximately $1B in construction value such as City of Azusa Rosedale Project, approximately 1000 acre development, City of Newport Beach, Newport and Balboa Piers, City of Lawndale, Hawthorne Blvd. Improvements Project, and City of Gardena, Rosecrans Ave., Western Ave., Artesia Blvd. and Vermont Ave, Improvements Projects. Moreover, we have assisted staff in obtaining over $200M in grant funding through federal, state, and local sources for our municipal clients to implement their CIP program such as over $20M for the City of Gardena in Measure ‘R’ funds, over $19M for City of Lawndale through Metro’s (CFP) for the Hawthorne Blvd. Improvements Project, and $60M in bonds for the City of Compton to improve the city-wide water and sewer improvements. Attachment 2 Mr. Joel Ortiz October 5, 2015 Page 2 of 3 2720 Sepulveda Blvd. Suite 100, Torrance, CA 90505 P.310.891.3994-F.310.891.3995 www.thequantumconsulting.com Email: fbigdeli@thequantumconsulting.com The proposed Quantum team has successfully completed implementing the Measure R programs for the cities of Hermosa Beach, Gardena, and Azusa since the inception of the program to include preparation of the PSRE’s, grant acquisition and administration, coordination with major stakeholders such as PCH Advisory Committee, and communications with City staff, Caltrans, Metro and the SBCOG. Principal in Charge and proposed program manager| Principal in charge and primary contact, Frank Bigdeli, P.E., currently serves as the contract city engineer for the City of Gardena and has also previously functioned as the contract public works/city and traffic engineer for the cities of Lawndale and Azusa, and as interim deputy public works director/city engineer for the City of Hermosa Beach. He has more than 30 years of widely varied experience in the field of program and project management, civil engineering, traffic engineering and construction management including many years of experience managing various street improvements projects. Qualified Project Manager | Douglas Preble, P.E., is the proposed project manager for the City of Hermosa Beach. Mr. Preble has more than 45 years of widely varied experience in the field of civil engineering. Responsiveness | Our office is located in the South Bay. Our program manager and staff can be on-site or at your City Hall within minutes. We take pride in our swift response in communications for all programs assigned to us. We take pride in the fact that during our entire existence, Quantum Consulting has never been involved or exposed our clients in any liabilities directly or indirectly attributed to our services. We have read and fully understand the entire requirements as listed in the RFQ and will perform accordingly and immediately. This proposal is valid for a period of not less than 180 calendar days from the date of this submittal. Should you have any questions or comments please do not hesitate to contact us at your convenience. Sincerely, Frank Bigdeli, P.E. President Attachments: SOQ Separate Sealed Envelope- Hourly Rate Schedule Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility Table of Contents A. FIRM BACKGOURND .......................................................................................................................... 1 B. PROJECT UNDERSTANDING AND APPROACH .......................................................................... 2 C. METHODOLOGY .................................................................................................................................. 3 Scope of Services .................................................................................................................................. 3 Quality Assurance/Quality Control ....................................................................................................... 3 D. RELEVANT EXPERIENCE ................................................................................................................. 4 E. REFERENCES ...................................................................................................................................... 7 F. STAFF QUALIFICATIONS ................................................................................................................... 8 Organization Chart ................................................................................................................................. 8 Staff Resumes ........................................................................................................................................ 9 Frank Bigdeli, P.E. ............................................................................................................................. 9 Douglas Preble, P.E. ....................................................................................................................... 10 Charles Bergson, P.E. ..................................................................................................................... 12 Jerry Ichien ........................................................................................................................................ 14 Mort Anoushiravani, P.E. ................................................................................................................ 15 Sunghee Kim, EIT ............................................................................................................................ 16 Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 1 A. FIRM BACKGOURND Quantum Consulting has been privileged to provide municipal engineering services including, program management, staff augmentation, city engineering services, grant acquisition, project management, master planning, pavement management plans, construction management and inspection, infrastructure design, project review and project design services to municipalities throughout Southern California since 1995. We are well versed in the myriad of issues of the typical public works and municipal department CIP projects due to our experience with our services and projects for numerous cities. We possess the depth of experience and staffing to meet and exceed your expectations. Our team of professional engineers, designers, project managers, construction managers, inspectors, and support staff are well versed in matters related to municipal engineering having served both as city employees and consultants. Quantum Consulting has provided City Engineering/Public Works Administrative services; Construction Management and Inspection services; Civil Engineering Design services; Infrastructure Planning services; and CIP Funding Procurement services to the following cities in recent years: Chino, Azusa, Carson, Compton, Culver City, Gardena, Hermosa Beach, Lawndale, La Puente, Newport Beach, Norwalk, and several others. We have provided coordinated project design and management with the County to implement the TSSP program to expedite traffic flow through multiple municipalities. We have provided infrastructure project development, design, management, construction management, inspection, pavement management and sewer infrastructure design services for more than $300 million worth of improvements in the last five years. Our on-call design, construction management and inspection services have been completed to the satisfaction of the staff at public works/water department and agencies, receiving accolades from Directors and City Engineers on numerous occasions. We have completed all of our previous projects on time and within budget. “Track Record” We continue to complete all of our services for all of our projects on time and within budget; We complete our services to the satisfaction of the public works department staff, the municipal management staff and the affected communities; Quantum has never asked for any additional fees from any client beyond our approved contract and; Quantum has not been involved in any legal actions against us or any of our municipal clients due to our services. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 2 B. PROJECT UNDERSTANDING AND APPROACH Quantum understands that the City of Hermosa Beach is looking for a qualified consultant to provide On-Call Program Management Services for the Pacific Coast Highway/Aviation Boulevard Mobility improvements project. Quantum understands that the City is pursuing funding from Federal, State, and local agencies and leading to preparation of final Plans, Specifications and Estimate and construction of the Project. By way of introduction, Quantum Consulting has been providing our services for the referenced project for the past year. We have also provided general engineering services for the City of Hermosa Beach since 2001 and as such are intimately familiar with the project scope, services and the City’s procedures and protocols making us uniquely qualified to provide the services, as required. Quantum Consulting, Inc. is a full service civil engineering consulting firm exclusively serving municipal clients in Southern California for over 20 years. Quantum Consulting has been involved in managing programs and projects for approximately $1B in construction value such as City of Azusa Rosedale Project, approximately 1000 acre development, City of Newport Beach, Newport and Balboa Piers, City of Lawndale, Hawthorne Blvd. Improvements Project, and City of Gardena, Rosecrans Ave., Western Ave., Artesia Blvd. and Vermont Ave, Improvements Projects. Moreover, we have assisted city staff in obtaining over $200M in grant funding through federal, state, and local sources for our municipal clients to implement their CIP program such as over $20M for the City of Gardena in Measure ‘R’ funds, over $19M for City of Lawndale through Metro’s (CFP) for the Hawthorne Blvd. Improvements Project, and $60M in bonds for the City of Compton to improve the city-wide water and sewer improvements. We will maintain close communications with the City staff and representative and will also prepare invoices for services rendered for each specific project authorized by the City. Quantum will provide all required personnel, materials and equipment required to provide the services under the Agreement. Our philosophy is to apply the resources, talent, and high standards of quality and problem identification in advance to provide excellence of project design, program/project management, construction management and implementation. Our approach is to resolve issues proactively regardless of source. This consistent approach has led to numerous successful projects. We will follow through with the scope of services prepared for the City of Hermosa Beach. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 3 C. METHODOLOGY Scope of Services Quantum Consulting is prepared to provide all of the items listed in the scope of work in the City’s RFQ with in-house staff and specialty sub consultants. We understand that the City of Hermosa Beach needs On-Call Program Management Services including: Provide program/project management and coordination Coordination and communication with major stake holders. Work with Caltrans, Metro, SBCOG and other agencies having jurisdiction over the Project. Provide Advocacy on behalf of the City Grant acquisition and administration services for federal, state, and local sources. Provide coordination with neighboring cities. Other project related professional services. Typical Scenario for Program Management Services The proposed Quantum team has successfully completed implementing the Measure R programs for the cities of Hermosa Beach, Gardena, and Azusa since the inception of the program to include preparation of the PSRE’s, grant acquisition and administration, coordination with major stakeholders such as PCH Advisory Committee, and communications with City staff, Caltrans, Metro and the SBCOG. A scenario would most involve the following steps: As city staff and/or consultant identify a grant source initially. Prepare the grant application that best suits the needs of the City’s project. Determine if there’s matching fund requirement and find its sources. Obtain approval by the city staff, city commissions, city council, and major stake holders. Identify the elements of the project that will provide best chances in a competitive grant process. Provide advocacy of the project by presenting the project, on behalf of the city, before all agencies staff and boards having jurisdiction related to the grant and the project. Provide technical expertise in preparing supporting material such as PSRE, traffic impact scenarios, etc. Obtain grant. Assist in approval process of the cooperative agreement and/or MOU by the city manager, city attorney, and the city council. Assist finance department in the financial and invoicing related process. Assist staff in retaining design and construction professionals to implement the project. Provide peer reviews, plan check services throughout the design and construction phases. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 4 Assist staff to obtain approval by the jurisdictional agencies of the PS&E and permits. Provide program/project, construction and inspections services through end of construction. Quality Assurance/Quality Control Quality Assurance The Quantum Consulting Quality Assurance Program prescribes and provides the framework for the Quality Control and Assurance System which is in place at Quantum, and serves as a permanent reference for all Quantum personnel to achieve the highest quality standard and Client satisfaction with our professional service requirements. Quality Control Our management philosophy is to identify problems in advance to avoid lengthy and costly delays to the project. Our previous experience with the numerous municipal projects enables us to provide cost saving measures while maintaining the highest standards of quality. Our firm has the professional staff to provide independent review of projects throughout all phases of project management, construction management and inspection. A specific review protocol has been established that results in consistent project excellence. Our Strength The Quantum Consulting team is comprised of professionals who have many years of experience both as City staff as well as private consultants. As such, each possesses deep understanding of the way the capital improvements design and construction process works. This experience and understanding will be applied to each engineering project assigned by the City of Hermosa Beach to Quantum Consulting. Our staff has current engineering experience for several projects in design, under construction and recently completed. Our proposed City team of professional engineers, and support staff are well versed in matters related to municipal engineering based on their consulting and city experience. D. RELEVANT EXPERIENCE The following represent some of the projects for which Quantum Consulting has provided Program/Project management and Engineering services over the recent years. These projects demonstrate the experience of our staff that encompasses all aspects of professional consulting services as delineated in RFQ. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 5 PCH Mobility Improvements Project City of Hermosa Beach Program Management Grant Admin. As part of the South Bay Measure R Highway Program, Quantum provided initial development, program management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. We worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. We assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. We’ve reviewed and implemented the preliminary plans in accordance with the City Council, City Manager, Metro, Caltrans, and SBCOG. Artesia Blvd./ Western Ave. Intersection Improvements City of Gardena Project Management Plan Check As part of the South Bay Measure R Highway Program, Quantum provided initial development, project management and plan check services to the City of Gardena Public Works Department for dual left turn lanes for westbound Artesia Boulevard to Western Avenue, pavement upgrades, traffic signal improvements, additional channelization updates and re synchronization of the signals on Western Avenue and Artesia Boulevard to accommodate the added turn lanes. The project also included raised median modifications as necessary to allow the orderly movement of traffic. Vermont Avenue, 182nd St. to Rosecrans Avenue, Street Improvements City of Gardena Project Management Plan Check Quantum provided development, PSR, project management and plan check services to the City of Gardena Public Works Department for pavement upgrades, traffic signal improvements, addition of turn pockets where geometrically possible, channelization updates, median revisions and concrete work for approximately two and one half miles of the western one half of existing Vermont Avenue roadway from Rosecrans Avenue to 182nd Street which runs parallel to Freeway 110 and serves as a by-pass for spot congestion on the freeway. The project included median revisions as necessary to allow the orderly movement of traffic. The limits of this project were within a commercial district where the public was served by various businesses. Rosecrans Avenue, Crenshaw Blvd. to Vermont Ave., Street Improvements City of Gardena Project Management As part of the South Bay Measure R Highway Program, Quantum provided project development, project management, PSR, and plan check services to the City of Gardena Public Works Department for the Rosecrans Avenue Arterial Improvement Project. The project included critical safety improvements and improve traffic flow as potential conflict movements to reduce by providing the construction of new raised medians, pavement upgrades, Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 6 Plan Check traffic signal improvements, landscaping, turn pockets where geometrically possible and warranted, channelization, median revisions and pertinent concrete work for approximately two miles of existing Rosecrans Boulevard roadway from Crenshaw Boulevard to Vermont Avenue which served as an alternate to Artesia Boulevard/Freeway 91 to convey beach traffic directly from Freeway 110. The project also included median islands to reduce accidents and allow the orderly movement of traffic. The limits of this project were within a commercial district where the public is served by various businesses. Highway Safety Improvement Program City of Gardena Program Management Project Management Quantum team has provided the initial traffic engineering study for the Highway Safety Improvement Program (HSIP). These efforts have resulted in a total funding allocation of over $567,000 for the City of Gardena. This grant funded the Rosecrans Ave/Purche Ave Traffic Signal Improvement Project. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Sidewalk and Pedestrian Safety Improvements City of Lomita Engineering Design CM We completed the Citywide Sidewalk and Pedestrian Safety Improvements design and construction management for the City of Lomita. Quantum provided engineering design, construction management and inspection services for this project. The work consisted of new signage, radar speed control signage, concrete sidewalks, curb ramps per ADA, curb and gutter, removal and replacement of trees, intersection striping and signage installation at various locations throughout the City of Lomita. Utilities Under- grounding Project City of Hermosa Beach Project Management Construction Management Inspection The City of Hermosa Beach completed a utilities under- grounding project to enhance the appearance of its streetscape and provide for a better view of the ocean for its residents. Quantum Consulting provided project management as well as construction management and inspection for the project. Public outreach was an essential part of the management services for this project. Local residents, business owners and the visitors were kept informed throughout the project, which took two years to complete. Hawthorne Boulevard Revitalization Project City of Lawndale Project Through a grant from MTA the City of Lawndale completed a revitalization project of a two-mile stretch of Hawthorne Boulevard which included improvements to intersections, traffic signals, pavement, sidewalks, medians, landscape and streetscape. Quantum Quality Consulting provided project management to obtain the MTA grant, prepared Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 7 Management CM&I conceptual design, design, and formulated and implemented a community awareness program for this project. Quantum provided project and construction management and inspection for this project. E. REFERENCES Quantum Consulting offers the following references. Each will provide an insight into the quality of the services that Quantum Consulting has provided on a variety of CIP projects for cities throughout Southern California. City of Hermosa Beach Tom Bakaly, City Manager Telephone Number: (310) 318-0216 Email: tbakaly@hermosabch.org Address: 1315 Valley Drive, Hermosa Beach, CA 90254 City of Hermosa Beach Andrew Brozyna, P.E., Public Works Director Telephone Number: (310) 318-0238 Email: abrozyna@hermosabch.org Address: 1315 Valley Drive, Hermosa Beach, CA 90254 City of Laguna Niguel Naser Abbaszadeh, P.E, Public Works Director Telephone Number: (949) 362-4337 Email: nabbaszadeh@cityoflagunaniguel.org Address: 30111 Crown Valley Parkway, Laguna Niguel, CA 92667 City of Compton, 2010-2015 Hien Nguyen, Assistant City Engineer Telephone Number: (310) 605-5539 Email: hnguyen@comptoncity.org Address: 205 S. Willowbrook Ave., Compton, CA 90220 City of Gardena, Public Works Department, 2010-2015 John Felix, Associate Engineer Telephone Number: (310) 217-9643 Email: jfelix@ci.gardena.ca.us Address: 1717 W. 162nd St., Gardena, CA 90247 City of Torrance, 2014-2015 Emmanuel Martin, P.E., Associate Engineer Telephone Number: (310) 618-3069 Email: EMartin@TorranceCA.Gov Address 20500 Madrona Ave., Torrance, CA 90503 Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 8 F. STAFF QUALIFICATIONS Quantum Consulting has assembled a team of highly experienced professionals with decades of service with numerous public agencies in Southern California. Resumes of the key personnel who are available to provide services to the City are attached. Organization Chart City of Hermosa Beach Public Works Department Project Manager Douglas Preble, P.E. Program Manager Frank Bigdeli, P.E. Project Administrator Charles Bergson, P.E. Senior Engineer Mort Anoushiravani, P.E. Grant Administrator Jerry Ichien Engineering Associate Sunghee Kim, EIT Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 9 Staff Resumes Frank Bigdeli, P.E. Principal in Charge Education M.S. Civil Engineering, Old Dominion University B.S. Civil Engineering, Old Dominion University Years of Experience 35 Registration Registered Civil Engineer, CA Civil No. 51973 Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) National Society of Professional Engineers (NSPE) American Water Works Association (AWWA) Los Angeles County City and County Engineers Association South Bay Council of Governments, IWG Member Mr. Bigdeli has over 35 years of experience in the management of public works projects in various capacities. He is currently the contract City Engineer for the City of Gardena and served as the contract City Engineer for the Cities of Azusa and Lancaster, the contract Public Works Director/City Engineer for the Cities of Lawndale and Hermosa Beach. He has also served as the consulting CIP manager for the City of Hermosa Beach and the Culver City Redevelopment Agency. He has been the program manager for the PCH Mobility Project for the past year. During this period, he has assisted in implementing various preliminary layouts for the project, attended shareholder, City Council, SBCOG TAC & Board, Metro and Caltrans meetings to present the project. He has also assisted in implementing the PSR for the project by Caltrans. He has also been in charge of the Rosecrans Rehabilitation Project, The Vermont Rehabilitation and Signalization Project and the Artesia/Western signalization and Paving Project for the City of Gardena. Frank was the principal in charge of the six sewer bond improvement projects which Quantum developed and designed from our Citywide Wastewater master plan for the City of Compton, he managed the six water system projects designed for the Municipal Water Department of Compton and was in charge of numerous intersection and signalization improvement projects which Quantum developed form our services for the Public Works Departments of the Cities of Gardena, Azusa, Lawndale, Hermosa Beach and Lancaster with resultant project designs having been prepared under his direction. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Bigdeli provided initial development, program management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. He worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. The program has been implemented in accordance with the direction of the City Council, City Manager, Metro, Caltrans, and SBCOG. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 10 Measure R Projects, Gardena, CA Quantum continues to perform program management services to the City of Gardena for all Measure R projects. Mr. Bigdeli’s team provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Highway Safety Improvement Program, Gardena, CA Mr. Bigdeli’s team provided the initial traffic engineering study for the Highway Safety Improvement Program HSIP. These efforts have resulted in a total funding allocation of over $567,000 for the City of Gardena. This grant funded the Rosecrans Ave/Purche Ave Traffic Signal Improvement Project. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Hawthorne Boulevard Revitalization Project, Lawndale, CA Through a grant from MTA the City of Lawndale under the direction of Frank Bigdeli, P.E. completed a revitalization project of a two-mile stretch of Hawthorne Boulevard which included improvements to intersections, traffic signals, pavement, sidewalks, medians, landscape and streetscape. Quantum Quality Consulting provided project services to obtain the MTA grant, prepared conceptual design, design, and formulated and implemented a community awareness program for this project. Douglas Preble, P.E. Project /Program Manager Education M.S. Civil Engineering B.S. Civil Engineering MBA, Business Administration Years of Experience 45 Registration Registered Civil Engineer, CA. No. 20969 Licensed to Survey, CA. Professional Affiliations Included American Society of Civil Engineers (ASCE) National Society of Professional Engineers (NSPE) Los Angeles County City and County Engineers Association Following his educational development at Stanford University, Mr. Preble has 45 years of experience in the field of civil engineering, contracting, and business management. He has worked for various public and private entities such as Caltrans, Edison, Orange County Sanitation District, Engineering Contractors as well as consulting firms. He is a well-seasoned registered civil engineer with management and contracting skills that complement any program. He is well versed in interacting with the public, city staff, contractors and other professionals. Mr. Preble recently provided City Engineer services including the day to day civil engineering services at the City of Azusa providing engineering services including permitting, plan checking, development review, engineering design, inspection supervision and coordination with the public, developers, contractors, engineers, agencies and other City departments. He has recently completed the design of $44 million in bond Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 11 funded water main replacements and additional facilities for the Compton Municipal Water Department. Five of the six replacement projects designed, over eighty percent of the work designed has been constructed and is in service for the water department, with the final project design completed and scheduled for bid. . Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Preble assisted in initial development, project management and grant services for the City of Hermosa Beach Public Works Department for various geometry and layout. He worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. City Project Funding Services, City of Gardena, CA Mr. Preble is currently providing engineering management services for multiple applications and PSRE’s for funding from the SOCOG for Measure R roadway improvement projects in the City and is providing plan check on 3 projects. He just prepared and submitted six PSRE’s for review by the COG. On-Call Engineering and Plan Checking Services, City of Gardena, CA Quantum Consulting has been providing on-call engineering services for the City of Gardena for the past five years. Mr. Preble has been served as a project manager and the Quantum team has provided public works inspections for all public and private facilities within or affecting the right of way, including pavement rehabilitation, drainage, sewer and water facilities, traffic control. This work included public outreach to assure coordination with residents and businesses to maintain access to individual properties during construction. Each individual project was completed on time and within budget. Van Ness Water Wells Transmission Main and Storm Drain Design, Torrance, CA Quantum Consulting is currently under contract with the City of Torrance to provide design services for the Van Ness Water Wells Transmission Main of 4 miles in length. This project includes construction of a water transmission main in Van Ness Avenue from two groundwater well sites located off Van Ness Avenue, north of the 405 Freeway. Mr. Preble is also managing the Quantum design team designing an area storm drain piping system in Purche Avenue near 182nd Street and designing a storm drain in Border Avenue to Plaza Del Amo for disposal from reservoir cleaning. Sewer Bond Improvement Projects, Compton, CA Quantum Consulting recently completed a contract with the City of Compton Public Works Department to design $20 million in sewer system improvements. Mr. Preble managed the Quantum design team preparing bid ready plans, specifications and estimate. Sewer projects were citywide and locations varied from being in easements in backyards of residential properties to being in residential, collector and arterial streets. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 12 In some locations, proposed sewer pipes connected to Los Angeles County Sanitation District from the point outfall to trunk lines. The project included design of five sewer main replacement projects four of which averaged nine thousand linear feet of extra strength vitrified clay pipe. We additionally designed eight miles of in place CIPP sewer line restoration, for a total of over 15 miles of sewer pipe replacement, upgrade and reline. La Carretera Park Modifications, Torrance, CA Mr. Preble is currently providing engineering design services for City of Torrance’s modifications to La Carretera Park. The project consisted of designing a new picnic area, playground facilities, basketball court and relocating electrical panels. This project is tied to the designing of the Van Ness Water Transmission Main and Storm Drain Lines. Well No. 13 is located at the park where it will be connected to the transmission main for which Quantum is providing design services. Charles Bergson, P.E. Project Administrator Education M.S. Public Administration, Calif. State University Northridge B.S. Civil Engineering, University of Californian, Berkley Years of Experience 40 Registration Registered Civil Engineer, CA Civil No. 34347 Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) Lt. Commander, Civil Engineer Corps, United States Naval Reserve Throughout his career of public service, Mr. Bergson has been responsible for the management, direction, coordination of municipal activities and administration of city general plans, housing plans, redevelopment, capital programs, water planning, sewer master plans, pavement management, funding for municipal programs, wastewater treatment plant upgrades, water facilities, new parks, local roadway improvements, effective code enforcement programs, acquisition, engineering, construction, maintenance, and management of city facilities including sewer systems, traffic signal systems, city-wide repaving programs, streetscape and landscape programs and facility improvement programs. He has implemented policies and programs for cities, managed capital programs valued over $200 million, managed staffs of up to 70, been responsible for inter-government relations, street maintenance, traffic, storm drains, fleet management, city-transit system and restored capital improvement programs including $20 million of vulnerable funds. His efforts have resulted in issuance of $25 million sewer bonds. Relevant Experience City Administrator, City of Williams, CA: Responsible for the management, direction, coordination of municipal activities and administration of city government including police, public works, finance, development, building & safety. Includes inter-government relations, public relations, strategic planning, and marketing. Population 6,000, annual budget $7 million, capital budget Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 13 $10 million, staff of 36. Stabilized budget, obtained first unqualified financial audit in eight years, updated general plan, housing plan, formed redevelopment agency, established capital program, first water/sewer master plans, pavement management plan, municipal production program, obtained $17 million state loan for wastewater treatment plant upgrade, $3 million for water facilities. Re-established parks and recreation program, built new parks, established access in State Highway for regional business park, established effective code enforcement program. Public Works Director/City Engineer, City of Compton: Responsible for the acquisition, engineering, construction, maintenance, and management of city facilities. Implement policies and programs of city. Population over 130,000, annual budget of $20 million, capital program valued over $200 million, staff of 70. Responsible for inter-government relations, street maintenance, traffic, storm water compliance, fleet management, city-transit system. Resurrected capital improvement program including salvaging over $20 million of vulnerable funds. Martin Luther King Transit Center, sewer system, traffic signal system, $15 million city-wide repaving program. Established production and maintenance program for street sweeping, landscaping. Acquired $25 million sewer bonds. Community Development Director/Public Works Director, City of East Palo Alto: Responsible for implementing city goals related to planning, economic development, building and safety, and public works. Responsible for the construction and maintenance of public facilities. Opened IKEA store in redevelopment zone doubling annual sales taxes, increased city usable park space, acquired new corporation yard and prepared public works department master plan, developed paving plan. Public Works Director, City of Malibu, CA: Responsible for the design, acquisition, programming, construction, and maintenance of public facilities and disaster preparedness. Staff advisor to city council and manager, City liaison to local governments and public agencies. Five year capital program, Malibu Lagoon restoration, Cross Creek Road Redesign & Reconstruction, Corral Canyon road reconstruction, acquired $10 million in new capital funds, flood protection assessment. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 14 Jerry Ichien Grant Administrator Education Master of Urban Planning Program, California State Polytechnic University, Pomona B.A., Geography, University of California Los Angeles Start of Employment Date/ No. of Years with Quantum Nov. 2004 / 11 Years Mr. Ichien has over 30 years of project management, contract administration and grant administration. Prior to joining Quantum Consulting, Mr. Ichien retired from the City of Culver City as the Redevelopment Agency Project Manager. During his tenure with Culver City, Mr. Ichien provided project management for various redevelopment projects including the City Hall Project, Downtown Revitalization Project and Washington Boulevard Improvements Project. During his tenure with Quantum Consulting, Mr. Ichien has served as a construction manager and senior inspector for the City of Azusa for the Rosedale Development Project; he has also provided engineering public counter services, permit issuance, and inspection for Azusa. He has provided grants administration services for the City of Gardena and project management and construction management services for Gardena, Carson, Compton and Lomita. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach As part of the South Bay Measure R Highway Program, Mr. Ichein assisted in initial development, and grant services for the City of Hermosa Beach Public Works Department. He has worked closely with Caltrans, SBCOG, and Metro to obtain funding requirements for the project. He assisted in Caltrans preparing the PSR document in record time to meet the time constraints for the Call for Projects (CFP) and SBCOG application process. Mr. Ichein prepared the CFP application for the PCH project for the 2015 Cycle. Program/Project Management Measure R Projects, City of Gardena CA: Quantum continues to perform program management services to the City of Gardena for all Measure R projects. Mr. Ichien has provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. We are continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Mobile Source Air Pollution Reduction Review Committee Program, City of Gardena, CA: Mr. Ichien has provided grant research, grant writing services, and grant administrative services for the Mobile Source Air Pollution Reduction Review Committee (MSRC) Program. These efforts have resulted in a total funding allocation of over $102,500 for the City of Gardena. This grant funded the Public Works Garage Retrofit for Alt-Fuel project, CNG Fuel Dispensers and Purchased LNG Sweeper. Los Angeles County Maintenance and Servicing Program Fund, City of Gardena, CA Mr. Ichien has provided grant research, grant writing services, and grant administrative Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 15 services for the Los Angeles County Maintenance and Servicing Fund Program. These efforts have resulted in a total funding allocation of over $50,000 annually for the City of Gardena. ni Mort Anoushiravani, P.E. Senior Engineer Education M.S. Civil Engineering, University of Portland B.S. Structural Engineering, Portland State University Years of Experience 35 Registration Registered Civil and Environmental Engineer, Oregon Professional Affiliations Included American Society of Civil Engineers (ASCE) American Public Works Association (APWA) American Water Works Association (AWWA) Mr. Anoushiravani has over 35 years of experience in various capacities in the field of civil engineering. He was the project manager for the City of Compton Public Works Department Sewer Master Plan which resulted in issuance of a $20 million wastewater collection system improvement bond. He also managed the Preparation of the Compton Water Master Plan which allowed the City to issue a $44 million water distribution system improvements bond. He also provided similar services for the master plans which Quantum prepared for the cities of Gardena and Azusa. He has previously served as the Chief Engineer and Administrator of the City of Portland Bureau of Water Works and the Director of Infrastructure, Mercy Corps, providing engineering and technical support to the Mercy Corps global field offices in Southeast Asia, Africa, and the Middle East. Relevant Experience Water Bond Improvements, City of Compton, CA: Bid ready plans, specifications and estimate were prepared by Quantum including utility coordination and establishment of design criteria, pipe alignment and sizing. Design utilized citywide model/master plan input from which Mr. Anoushiravani provided detailed input on the water requirements for the project. Existing pipes were designed to be replaced with ductile iron pipes varying in sizes from 8 inch to 16 inches. Mr. Anoushiravani originally prepared complete assessments of each of the 9 well sites, the MWD connection facilities and the reservoir facilities and published improvement proposals for each of the facilities. Sewer Bond Improvements, City of Compton, CA: Mr. Anoushiravani was a part of the team for the City Wide improvements project. Quantum prepared bid ready plans, specifications and estimate. Sewer projects were citywide and locations varied from being in easements in backyards of residential properties to being in residential, collector and arterial streets. Some locations, proposed sewer pipes connected to Los Angeles County Sanitation District trunk lines. Pipes designed range in sizes from 8” to 27” and to be extra strength vitrified clay pipe. The replacement designs included extensive trench paving replacement due to marginal soils conditions for deep trenching. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 16 . Sunghee Kim, EIT Engineering Associate Education M.S. Civil Engineering, University of Southern California B.S. Civil Engineering, California State Polytechnic University, Pomona Years of Experience 3 Registration Engineer – In – Training, CA Cert. # EIT 144839 Professional Affiliations Included American Society of Civil Engineers (ASCE) Water Environmental Federation ( California WEA & Young Engineers) Ms. Kim has over 3 years of experience in providing civil engineering services. Her civil engineering experience includes Engineering design, plan checking, inspection and drafting. She served as Design Engineer for the Purche Avenue Storm Drain, provided hydrologic studies for the area, worked extensively on the four mile transmission water main project for the City of Torrance, provided complete traffic control for the three City of Torrance projects. She has worked on CIP projects including water, storm drain, traffic control, streets and park improvement projects for several cities in Southern California in design, contract administration and been part of the team on pavement management and sewer model master plans. During her tenure with Standard Testing and Engineering, Inc. Ms. Kim has served as a project administrator and water engineer for various private companies and small businesses. She provided wastewater discharge permit services, Self- Monitoring Report; Storm water reports, Surcharge Statement submittal services and Environmental Site Assessment Phase II services. Relevant Experience PCH Mobility Improvements Project, City of Hermosa Beach Ms. Kim was part of the management team for program management and grant services for the City of Hermosa Beach Public Works. She assisted program management team which worked closely with Caltrans, SBCOG, and Metro to obtain funding for the project. The program has been implemented in accordance with the direction of the City Council, City Manager, Metro, Caltrans, and SBCOG. Rosecrans Avenue and Crenshaw Boulevard to Vermont Avenue Street Improvements, Gardena, CA Ms. Kim provided administration services for the Measure R Rosecrans and Vermont project. She assisted Quantum team which provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. Quantum is continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Attachment 2 Statement of Qualifications for On-Call Program Management Services–PCH Mobility 17 Van Ness Water Wells Transmission Main, Torrance, CA Ms. Kim provided AutoCAD, traffic control plan per MUTCD for the Van Ness Water Wells Transmission Main of 4 miles in length. This project includes utility research and designof a water transmission main in Van Ness Avenue from two groundwater well sites located on, north of the interstate 405 Freeway. Purche Avenue Storm Drain Design, Torrance, CA Ms. Kim designed an area storm drain system from 185th Street to Purche Avenue to 182nd Street. The initial condition of the residential area was problematic due to flooding. The design consisted of implementing various pipe sizes ranging from 24” to 42” to adequately drain the area and to maintain cover due to shallow elevations. This project includes 9 manholes and multiple catch basin sizes and types designs. Riverside Drive Storm Drain Project, Chino, CA Ms. Kim assisted Quantum inspection team and provided administration services for the Riverside Drive Storm Drain and Traffic Signal Modifications Construction Project in the City of Chino. The project included large diameter (66”) storm drain construction, paving restoration on riverside Drive. The project included extensive traffic control. Work also included traffic signal work at arterial intersections. Paving for the roadway is to be restored as a part of the contract and pedestrian facilities with ADA improvement. Measure R Projects, Gardena, CA Ms. Kim provided administration services for the Measure R Rosecrans and Vermont project. We provided traffic signal evaluation for the development of this project and then the Quantum team provided grant research, grant writing services, and continues to provide grant administrative services. These efforts have resulted in a total funding allocation of over $20 Million for the City of Gardena. Of that amount, $8,165,000 is under contract with Metro for three arterial projects. Quantum is continuing to provide project management services implementing the solicitation of design services, performing design review and constructability review and value engineering. Pavement Management Program, Gardena, CA Ms. Kim provided inspection and management services for Pavement Management Program PMP 2015. Gardena has just over 100 centerline miles of streets and Quantum Consulting performed the Pavement Management Study for the City of Gardena with high quality of service, on time and within budget. The services included analyzing the existing pavement system, assigning a Pavement Condition Index (PCI) rating for citywide sections of the paved roadway. A five year plan to improve the condition of the roadway system was prepared. Pavement investigations consisted of performing a citywide inspection and systematic evaluation of the pavement distress of a predetermined scale. Pavement restoration projects based on this study will be designed to maintain and improve the citywide index. Attachment 2 Quantum Quality Consulting, Inc. Consulting Engineering Services 2720 Sepulveda Blvd. Suite 100, Torrance, CA 90505 P.310.891.3994-F.310.891.3995 www.thequantumconsulting.com Email: fbigdeli@thequantumconsulting.com. October 5, 2015 Mr. Joel Ortiz Assistant Civil Engineer City of Hermosa Beach Public Works Department 1315 Valley Drive Hermosa Beach, CA 90254 Re: Fee Proposal for On-Call Program Management Services – Pacific Coast Highway/Aviation Boulevard Mobility Improvements Project Dear Mr. Ortiz, Quantum Quality Consulting, Inc. is pleased to submit our proposal to provide On-Call Program Management Services to the City of Hermosa Beach. I am attaching the rate schedule for this proposal by Quantum Quality Consulting Inc. The rate schedule is valid for the initial duration of the contract. We look forward to working with your staff. This fee proposal is valid for a period of not less than 180 calendar days from the date of this submittal. Please do not hesitate to contact us for any additional information you may need regarding our qualifications. Sincerely, Frank Bigdeli, P.E. President EXHIBIT - B Attachment 2 SOQ for On-Call Program Management Services for Pacific Coast Highway/Aviation Boulevard Mobility Improvements Project 2720 Sepulveda Blvd. Suite 100, Torrance, CA 90505 P.310.891.3994-F.310.891.3995 www.thequantumconsulting.com . Quantum Quality Consulting, Inc. Consulting Engineering Services October 5, 2015 SCHEDULE OF FEES Classification Hourly Rates Principal/Program Manager $300.00 Project Manager $200.00 Project Engineer $150.00 Resident Engineer $135.00 Staff Engineer $125.00 Associate Engineer $95.00 Traffic Engineer $200.00 Construction Manager $145.00 Senior Inspector $115.00 Inspector $105.00 Grant Specialist $150.00 Drafting $85.00 Administrative Assistant $68.00 Surveyor $400.00 The rates will not increase for the entire duration of the contract. The hourly rates include cost of travel, phone, and fax. The hourly rates do not include cost of printing and outside services. Inspectors rate are per prevailing wage requirements & subject to overtime & holiday rates. Attachment 2 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0747 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 CITY COUNCIL REVIEW OF PLANNING COMMISSION DECISION TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT TO ADD 246 SQUARE FEET OF STORAGE AREA TO AN EXISTING RESTAURANT BUT EXCLUDE SAID STORAGE AREA FROM PARKING CALCULATIONS, AND ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 10:00 P.M. WITH DAILY CLOSING TIME OF 11:00 P.M. FOR A PROPOSED NEW RESTAURANT AT 1342 HERMOSA AVENUE, BRAT & BRAU; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Community Development Director Ken Robertson) Recommended Action: Adopt the attached resolution sustaining the Planning Commission’s decision approving the Parking Plan but modifying the Conditional Use Permit to allow beer and wine service and consumption until 11:00 p.m. daily and determining the project is exempt from the California Environmental Quality Act. Property Information: ZONING:C-2 Restricted Commercial GENERAL PLAN:General Commercial AREA OF EXISTING SUITE (EXISTING/PROPOSED):1,023 square feet/1,269 square feet ON-SALE BEER AND WINE EXISTING HOURS/HOURS PROPOSED:10:00 A.M.-10:00 P.M. daily/10:00 A.M.-11:00 P.M. daily1 ENVIRONMENTAL DETERMINATION:Categorically Exempt 15301 (E) 1The applicant proposes to cease alcohol service and consumption at 11:00 P.M. while continuing food service after 11:00 P.M. until 2:00 A.M. Background: The applicant is proposing to renovate an existing ground floor tenant space within a two story building on 14th Street and Hermosa Avenue at 1342 Hermosa Avenue for a proposed new restaurant. The applicant proposes to add 246 square feet of storage area to the existing 1,023 square foot suite through expanding into an existing rear storage room. On August 18, 2015, the Planning Commission held a public hearing and adopted Resolution 15-21 approving Parking Plan Hermosa Beach Printed on 10/8/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0747 15-5 and Conditional Use Permit 15-8 allowing a 246 square foot storage area at the rear of the building to be excluded from parking calculation requirements and approving a restaurant with on- sale beer and wine consumption until 10:00 p.m. daily while allowing the business to serve food until 11:00 p.m. daily, and determining the project as a whole is Categorically Exempt from the California Environmental Quality Act. The applicant had requested to serve beer and wine until 11:00 p.m. daily while continuing food service until 2:00 a.m. On August 25, 2015, the City Council took jurisdiction of the Planning Commission’s decision per Resolution 14-17. Analysis: The applicant is proposing to renovate a ground floor tenant space within a two story building on 14th Street and Hermosa Avenue at 1342 Hermosa Avenue for a new restaurant. The applicant proposes to add 246 square feet of storage area to the existing 1,023 square foot suite through expanding into an existing rear storage room. The 246 square foot additional storage area at the rear of the tenant space will be used by the new restaurant (Brat & Brau) on the ground floor. Submitted plans indicate the storage area will be used for storage kegs and other refrigeration. The applicant proposes to allow for on-sale beer and wine service and consumption until 11:00 P.M. daily, but proposes to keep the restaurant open until 2:00 A.M. daily for food service only. Parking Plan The applicant is requesting that the converted storage area be excluded from the parking calculation for its Parking Plan. The Planning Commission found the applicant’s request to exclude the storage area from the parking calculations to be reasonable since the space is on the ground floor; the room has low 7-foot tall ceilings and no windows making the room consistent for the proposed storage use, and does not facilitate an occupant load beyond the allowable 49 persons. If the City Council deems the storage area to be excluded from the parking calculations, staff recommends the project be conditioned to limit the use of the space to storage. For more explanation of the storage space and the findings for granting the Parking Plan, please refer to the Planning Commission Staff Report from August 18, 2015 here: <http://hermosabeach.granicus.com/MetaViewer.php?view_id=6&clip_id=3937&meta_id=222065> Conditional Use Permit The applicant proposes to allow on-sale beer and wine service and consumption until 11:00 P.M. daily in connection with the proposed new restaurant while keeping the restaurant open until 2:00 A.M. daily for food service only. A Conditional Use Permit is required for the proposed service of alcohol after 10:00 p.m. daily. The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot Hermosa Beach Printed on 10/8/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0747 wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations would be fully contained within the building and no outdoor dining areas or ‘open air’ dining areas are proposed. The applicant is proposing to remain open until 2:00 A.M. daily for food service only while ceasing alcohol service and consumption at 11:00 P.M. daily and has proposed the following control measures to prohibit the service and consumption of beer and wine after 11:00 P.M.: 1.Alcohol will not be not served within 30 minutes of 11:00 P.M. daily to ensure that all alcohol is cleared from the tables at closing hour. 2.The onsite restaurant manager will monitor the establishment to ensure that no alcohol will be served after 11:00 P.M. 3.Security cameras will be set up to monitor the establishment. 4.A Point of Sale (POS) system will be utilized recording any alcohol transactions. The City’s ‘Late Night Intensification’ ordinance outlined in Section 17.40.080 (Attachment 4) speaks to a limit on ‘late-night’ alcohol beverage establishments and the City’s desire to reduce impacts associated with these types of businesses by limiting the total number of establishments. The allowable number of establishments set by this action has been reached. Subsequently, staff finds the request for the business to remain open from 11:00 p.m. to 2:00 a.m. daily is not consistent with the surrounding neighborhood and Municipal Code Section 17.40.080, and recommends closure of all business activities at 11:00 p.m. daily. Staff finds the applicant’s request to serve beer and wine until 11:00 p.m. daily is compliant with Section 17.40.080, which sets the demarcation time for alcohol serving at 11:00 p.m. daily. Given the steep slope of the property which places approximately half of the tenant space below grade and the lack of windows or sound-permeating building features along the north or east sides where residential uses are nearest, staff finds the allowance of alcohol until 11:00 p.m. will not create disturbances to the community. Additionally, staff believes the applicant’s request to cease beer and wine service and consumption at 11:00 p.m. while continuing to serve food until 2:00 a.m. daily would not be compatible with the surrounding uses and would be non-compliant with Section 17.40.080. The Planning Commission found the applicant’s request to serve beer and wine until 11:00 p.m. and to allow food service until 2:00 a.m. daily to be incompatible with the surrounding uses and voted to allow beer and wine consumption until 10:00 p.m. daily while continuing to allow food service until 11:00 p.m. daily. Staff anticipates enforcing an earlier cutoff for alcohol sales to be a challenge to enforce. In addition, Staff does not see evidence to suggest that an 11:00 p.m. closing for both alcohol and food, the same as other businesses in the area, is incompatible with surrounding uses or there is a need for an earlier alcohol cutoff for this restaurant. Finally, while it is appropriate for a City to regulate the secondary impacts of alcohol consumption, for example by requiring alcohol serving businesses to close at a certain time, Staff does not recommend for a City to directly regulate the Hermosa Beach Printed on 10/8/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0747 sale of alcohol, as this is managed by The Department of Alcohol Beverage Control. As a result staff recommends allowing the business to serve beer and wine until 11:00 p.m. daily. For a complete copy of the Planning Commission staff report including analysis of the Conditional Use Permit application please refer to the Planning Commission Staff Report from August 18, 2015 here: <http://hermosabeach.granicus.com/MetaViewer.php?view_id=6&clip_id=3937&meta_id=222065> Attachments: 1.Proposed Resolution 2.Planning Commission Resolution 15-21 3.Planning Commission Minutes and Staff Report from August 18, 2015 4.Municipal Code Section 17.40.080 5.Radius Map 6.Legal Posting 7.Applicant’s Submittal Respectfully Submitted by: Aaron Gudelj, Assistant Planner Concur: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 4 of 4 powered by Legistar™ 1 Attachment 1 CC RESOLUTION 15-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION DECISION, WHICH APPROVED A PARKING PLAN AND CONDITIONAL USE PERMIT, REGARDING A PROPOSED NEW RESTAURANT (BRAT & BRAU) TO ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 11:00 P.M. DAILY AT ITS LOCATION AT 1342 HERMOSA AVENUE; LEGALLY DESCRIBED AS LOTS 10, 11 & 12, BLOCK 34, FIRST ADDITION TO HERMOSA BEACH, CITY OF HERMOSA BEACH; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Section 1. An application was filed by Bjoern Risse, of Brat & Brau, LLC, seeking approval for a Parking Plan and Conditional Use Permit to (1) approve the addition of 246 square feet of storage space to an existing 1,023 square foot suite through expanding into the existing rear storage room but exclude this square footage from required parking calculations, and (2) allow on-sale beer and wine service and consumption until 11:00 P.M. daily with food service available until 2:00 a.m. in connection with a new restaurant (Brat & Brau) at a two-story building at 1342 Hermosa Avenue. Section 2. The Planning Commission conducted a duly noticed public hearing to consider Parking Plan 15-5 and Conditional Use Permit 15-8 on August 18, 2015, at which time the Staff Report and testimony and evidence, both written and oral, was presented to and considered by the Planning Commission. The Planning Commission approved the application, with the conditions that on-sale beer and wine consumption must end at 10 p.m with the restaurant itself closing at 11 p.m. Section 3. The Planning Commission’s decision was appealed to the City Council on August 23, 2015, by the applicant. The applicant’s appeal sought to modify the conditions requiring beer and wine sales to stop at 10 p.m. and the restaurant to close at 11 p.m. Section 4. On October 13, 2015 the City Council held a duly noticed public hearing to consider modification of the Planning Commission’s decision, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 5. Based on the testimony and evidence received, the City Council makes the following findings that the proposed storage area associated with Parking Plan 15-5 should be excluded from parking calculations: 1. The proposed storage area will not be used for seating or increase the occupant load of the restaurant. 2 2. Pursuant to the definition of “gross floor area” as defined in Section 17.441 areas excluded from calculation of gross floor area include inner open courts, corridors, open balconies, and open stairways. The storage area is located on the ground level and connected to the subject tenant space with exclusive access from Brat & Brau to the storage area. 3. The applicant’s request to exclude the storage area from parking calculations is reasonable since the space is on the ground floor and does not facilitate a change in seating capacity or occupant load. The restaurant intends to use the space for storing kegs and refrigeration. 4. The building is located on terrain sloping downward to the west. The sloping topography makes approximately half of the ground floor level below grade, where the additional storage space is proposed. Currently there are no existing exterior windows within the storage area. The room has low 7 foot tall ceilings and is accessed from the alley to the east and shall be divided into two rooms. The first room will consist of an additional 246 square foot space andshall be designated for, and exclusively used by, Brat & Brau. There shall be no access to the alley from this room The remaining 281 square foot storage space will maintain access from the hallway to the east of the building, but will be physically walled off from the Braut & Brau space and will not be used by the restaurant Section 6. Based on the testimony and evidence received, the City Council makes the following findings for a Conditional Use Permit requesting for on-sale beer and wine service, pursuant to H.B.M.C. Section 17.40.020, and incorporating the conditions set forth in Section 17.40.080, and finds the project will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. Plans submitted to the Community Development Department do not include exterior modifications. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations will be fully contained within the building, no outdoor dining areas are proposed, and the restaurant use will be maintained with the new Brat & Brau restaurant. 1 "Gross floor area" means the total area occupied by a building or structure, excepting therefrom only the area of any inner open courts, corridors, open balconies (except when utilized, e.g., restaurant seating or similar usage), and open stairways. Such total area shall be calculated by measuring along the outside dimensions of the exterior surfaces of such building or structure. 3 The potential for noise from the restaurant disturbing neighboring residences will also be reduced because the business will close at 11:00 P.M. daily, it has an occupant load of less than 49 persons, and the restaurant use will be fully contained within the existing building.. B. Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: The proposed modifications continue the existing restaurant use while maintaining an occupant load of less than 49 persons. Parking is not anticipated to be impacted. C. Location of and distance to churches, schools, hospitals and public playgrounds: The proposed modifications are not likely to affect Noble Park, or other parks or similar uses in the vicinity due to distance and offset hours. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The proposed project is located in the C-2 Restricted Commercial zone which aims to provide opportunities for a limited range of office, retail, and service commercial uses specifically appropriate for the scale and character of the downtown -- a resident and visitor serving pedestrian-oriented shopping/ entertainment district. The previous restaurant use will continue with the addition of on-sale beer and wine service and consumption until 11:00 p.m. daily. Other restaurants in the area also serve beer and wine until 11:00 p.m. daily. Allowing this business to serve beer and wine until 11:00 p.m. is thus compatible with surrounding uses. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: All business operations will be fully contained within the building with no outdoor dining areas proposed. Therefore, noise, odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or services: The restaurant use will be maintained with the new Brat & Brau restaurant and current infrastructure is capable of handling the unchanged use. No impacts are anticipated. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: No other issues are identified. Section 7. The project is Categorically Exempt from the California Environmental Quality Act per Guidelines, Section 15303, Class 3, New Construction or Conversion of Small Structures as the infill project is located in an urbanized area, does not involve an intensification of use, and all necessary public service, access and facilities are available. Section 8. Based on the testimony and evidence received, including the record before and findings of the Planning Commission, the City Council hereby approves Parking Plan 15-5 and 4 Conditional Use Permit 15-8 to add 246 square feet of storage area on the ground floor to be connected with the ground floor restaurant (Brat & Brau) while excluding this square footage from required parking, and modifying the decision of the Planning Commission to allow for on- sale beer and wine service and consumption until 11:00 P.M. daily, subject to the following Conditions of Approval: Parking Plan 1. The use shall be substantially consistent with the applicant’s submittal reviewed and approved by the City Council on October 13, 2015 except as provided by this permit. Minor modifications that do not increase the use or create parking demand may be approved by the Community Development Director. 2. The 246 total square feet of space converted for storage on the ground floor tenant space shall be designated for use by the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue. 3. The applicant shall record on the property, in a form acceptable to the City Attorney, a covenant restricting the use of the 246 square feet added storage space to storage for the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue, and acknowledging that access to and from the storage area shall be exclusively through the front restaurant establishment at 1342 Hermosa Avenue. 4. The project shall comply with the requirements of the Building, Fire and Public Works Departments, and the Los Angeles County Health Dept. Operation of the business shall comply with all applicable requirements of the Municipal Code. 5. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 6. The Planning Commission may review this Parking Plan and/or Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 7. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least sixty (60) days prior to the expiration date. No additional notice of expiration will be provided. 5 Conditional Use Permit 8. The use consisting of a restaurant with on-sale beer and wine shall be substantially consistent with submitted plans reviewed by the City Council on October 13, 2015, and as required by project conditions. Minor modifications to the floor plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation to the floor plan or seating arrangement or intensification of use, or which alters the primary function of the business, shall be reviewed and approved by the Planning Commission. 9. The business hours of operation shall be from 8:00 A.M. to 11:00 P.M. daily, at which time all customers shall vacate the premises and the doors shall be locked. 10. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). 11. The provision of alcoholic beverages shall be limited to beer and wine and comply with the following: a. All alcoholic beverages shall be served in non-disposable drink ware. b. No beer or wine shall be provided “to go”. c. Signs shall be posted in a conspicuous location warning patrons of the illegality of consuming alcoholic beverages in any public place. 12. Signs shall be posted complaint with H.B.M.C. Section 8.48.060 Alcoholic beverages--Warning signs. 13. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 6 14. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 15. If the operation of the establishment poses a risk of harm to persons or property, the Police Chief may direct the presence of a police approved doorman and/or security personnel to eliminate the problem, at the owner/operators expense. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. The business shall comply in all other aspects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. 18. Live entertainment (including but not limited to amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds), excluding two acoustic musicians providing background music as allowed by the Municipal Code, and customer dancing is prohibited. Such acoustic musicians shall not be located within ten (10) feet of the façade. 19. The practice of washing and rinsing restaurant floor mats, tables, equipment, etc., or discharge of any liquids, other than stormwater, onto the public right-of-way, into the parking lot drain or storm drains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. Designation of a mop sink and provision of a grease trap shall be provided as required by the Public Works and Building Division. 20. The establishment shall not use polystyrene take-out containers, which may or may not be identified with a “No. 6” or “PS” recycle code. 21. A manager who is aware of the conditions of this conditional use permit shall be on premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 22. Exterior and interior water use shall comply with H.B.M.C. Section 8.56. Proof of compliance with water conserving devices shall be provided. 23. The project shall comply with all requirements of the City Building, Fire, and Public Works Departments and maintain conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Coastal Commission, California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). City 7 requirements may include but not be limited to designation of a mop sink and installation of a grease interceptor. Section 9. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this Parking Plan. The Parking Plan and Conditional Use Permit shall be recorded and proof of recordation shall be submitted to the Community Development Department prior to commencement of operation or issuance of Building Permit Certificate of Occupancy. Each of the above conditions is separately enforceable and, if one of the conditions is found unenforceable by a court of law, all other conditions shall remain valid and enforceable. The Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach and its agents, officers and employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul this Parking Plan and Conditional Use Permit. The City shall promptly notify the Permittee of any claim, action or proceeding and the City shall fully cooperate in the defense. If the City fails to promptly notify the Permittee of any claim, action or proceeding, or the City fails to cooperate fully in the defense, the Permittee shall not thereafter be responsible to defend, indemnify or hold harmless the City. The Permittee shall reimburse the City for any court and attorney's fees that the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the Permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action but such participation shall not relieve the Permittee of any obligation under this Permit. Section 10. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: 8 CITY CLERK ________________CITY ATTORNEY Attachment 4 17.40.080 On sale alcohol beverage establishment. Revised 4/15. A. General provisions. The following minimum conditions and standards, in addition to any other deemed necessary or appropriate to ensure compatibility with existing or future permitted uses in the vicinity, may be required: 1. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 2. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 3. The Police Chief may determine that a continuing police problem exists and may, subject to appeal to the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. An appeal to the Planning Commission shall be heard within sixty (60) days of filing the appeal. The Police Chief’s determination will not be stayed during the pendency of the appeal. If the problem persists, the Police Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of the conditional use permit. 4. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 5. Any changes to the interior or exterior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. B. Late-night alcohol beverage establishments. The following shall also apply to “late-night alcohol beverage establishments.” Late-night alcohol beverage establishments means on-sale establishments that have been granted a conditional use permit that allows the establishment to operate after 11:00 p.m., including restaurants, establishments that serve or allow alcoholic beverages as the primary use (e.g., bars), and establishments that provide live entertainment. 1. Objective. The objective of this Subsection B is to reduce the potential for adverse impacts associated with late-night alcohol beverage establishments through the following means: a. To limit the total number of late-night alcohol beverage establishments that operate in the City, and to prevent an increase in the cumulative number of hours that these establishments operate after 11:00 p.m. b. To prevent the expansion and intensification of late-night alcohol beverage establishments through increases in an establishment’s assigned occupant load as a result of increases to square footage or floor plan alterations. c. To prevent changes to floor plans, operating rights, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors that may result in adverse impacts. d. To encourage the voluntary reduction in permitted operating hours in exchange for other operational incentives, provided that the incentives do not exacerbate the adverse impacts sought to be reduced. e. To limit new late-night alcohol beverage establishments and encourage a diverse commercial sector in the City with a full-range of services for both residents and visitors that is compatible with the surrounding area. 2. Criteria. The following additional criteria shall be considered for any conditional use permit (new or amended) for a late-night alcohol beverage establishment: a. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishments. The limit shall be set by City Council Resolution and may, upon recommendation by the Planning Commission or its own motion, be amended by the City Council from time to time. b. Whether the use will intensify through increases in the assigned occupant load from owner/operator- initiated construction and/or remodeling that expand the square footage or alter the floor plan. Assigned occupant load is calculated by the City under the relevant provisions of the Building Code. c. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts. d. Whether the type, quantity, or geographic location of the establishment will create an over- abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area. e. Notwithstanding the criteria in (a) through (d), whether exceptional opportunities exist to achieve other Community Development goals that will benefit the community, such as redevelopment of an underutilized parcel or older building; to promote or catalyze economic activity (e.g., new large or mixed use development); or to recognize the unique attributes of a new business. 3. Incentives. Holders of conditional use permits that request incentives in exchange for the voluntary reduction in permitted operating hours are eligible for incentives as follows. a. The planning commission, or city council on appeal, may grant one or more incentives in exchange for the voluntary reduction in permitted operating hours through an amendment to the conditional use permit. Incentives may include benefits such as: i. Modified operating rights (e.g., live entertainment, space for dance floors, changes from beer and wine service to general alcohol, etc.); ii. Modifications to conditions in the use permit; iii. Deviations from any required minimum food-to-alcohol ratio; or iv. Deviations from other standards in the code. Deviations from parking requirements or parking- related fees shall not be granted. b. In granting incentives, the planning commission, or city council on appeal, shall find that the incentive does not exacerbate the adverse impacts sought to be reduced by the reduction in hours, and may impose conditions to ensure that the incentives granted will be implemented consistent with the objectives of this subsection. c. City processing fees associated with such negotiations (e.g., conditional use permit amendment) may be rebated and/or reduced at the discretion of the city council. C. Restaurants with On-Sale Alcoholic Beverages. Any "restaurant" as that term is defined in Section17.04.050 that sells, serves or allows on-sale alcohol beverages shall comply with the following: 1. If open after 11:00 p.m., the restaurant shall make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 2. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding under Section 17.70.010, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification under Section17.70.010(H), a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). (Ord. 15-1350 §2, 2015; Ord. 12-1337 §1, 2012; Ord. 95-1130 § 7 (part), 1995: prior code Appx. A, §10-7) Attachment 6: Legal Posting A1.0SCALE: AS NOTEDPROJECT INFORMATIONCOVERSHEETPROJECT NUMBER2015MAY04PROJECT TITLEDRAWING TITLEDRAWING NUMBERD150414HERMOSA BEACH, CA1342 HERMOSA AVEATBRAT & BRAU LLCFORRESTAURANT RENOVATIONREVISION DATESDATE1342 HERMOSA AVE, HERMOSA BEACH, CARESTAURANT RENOVATIONFor BRAT & BRAU LLCPROJECT DESCRIPTIONLEGAL DESCRIPTIONPROJECT INFORMATIONINDEX OF SHEETSABBREVIATIONSSYMBOL LEGENDVICINITY MAPGENERAL NOTES A2.0SCALE: AS NOTED-SITE PLANPROJECT NUMBER2015MAY04PROJECT TITLEDRAWING TITLEDRAWING NUMBERD150414HERMOSA BEACH, CA1342 HERMOSA AVEATBRAT & BRAU LLCFORRESTAURANT RENOVATIONREVISION DATESDATE CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date: October 13, 2015 To: Honorable Mayor and Members of the City Council From: Ken Robertson, Director, Community Development Department Subject: Supplemental – Proposed Resolution for Brat & Brau at 1342 Hermosa Avenue Attached is staff’s proposed corrected resolution to replace the previously attached resolution to be consistent with the recommendation in the staff report and correct some inaccuracies. We apologize for the inconvenience. 1 Attachment 1 CC RESOLUTION 15-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION, TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT, FOR ON-SALE BEER AND WINE IN CONJUNCTION WITH A RESTAURANT BUT MODIFYING THE CONDITIONS OF APPROVAL TO ALLOW SERVICE OF BEER AND WINE UNTIL THE CLOSING TIME OF 11:00 P.M. DAILY AT 1342 HERMOSA AVENUE; LEGALLY DESCRIBED AS LOTS 10, 11 & 12, BLOCK 34, FIRST ADDITION TO HERMOSA BEACH, CITY OF HERMOSA BEACH; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Section 1. An application was filed by Bjoern Risse, of Brat & Brau, LLC, seeking approval for a Parking Plan and Conditional Use Permit to (1) approve the addition of 246 square feet of storage space to an existing 1,023 square foot suite through expanding into the existing rear storage room but exclude this square footage from required parking calculations, and (2) allow on-sale beer and wine service and consumption until 11:00 P.M. daily with food service available until 2:00 a.m. in connection with a new restaurant (Brat & Brau) at a two-story building at 1342 Hermosa Avenue. Section 2. The Planning Commission conducted a duly noticed public hearing to consider Parking Plan 15-5 and Conditional Use Permit 15-8 on August 18, 2015, at which time the Staff Report and testimony and evidence, both written and oral, was presented to and considered by the Planning Commission. The Planning Commission approved the application, with conditions that included a specific condition that service and consumption of beer and wine must end at 10:00 p.m. with the restaurant itself closing at 11:00 p.m. Section 3. On August 25, 2015, the City Council, pursuant to Section 2.52.040 of the Municipal Code, took jurisdiction of the Planning Commission decision. Section 4. On October 13, 2015 the City Council held a duly noticed public hearing to review the Planning Commission’s decision, at which time testimony and evidence, both written and oral, and the record of the decision of the Planning Commission was presented to and considered by the Council. Section 5. Based on the testimony and evidence received, the City Council makes the following findings that the proposed storage area associated with Parking Plan 15-5 should be excluded from parking calculations: 1. The proposed storage area will not be used for seating or increase the occupant load of the restaurant. 2 2. Pursuant to the definition of “gross floor area” as defined in Section 17.441 areas excluded from calculation of gross floor area include inner open courts, corridors, open balconies, and open stairways. The storage area is located on the ground level and connected to the subject tenant space with exclusive access from Brat & Brau to the storage area. 3. The applicant’s request to exclude the storage area from parking calculations is reasonable since the space is on the ground floor and does not facilitate a change in seating capacity or occupant load. The restaurant intends to use the space for storing kegs and refrigeration. 4. The building is located on terrain sloping downward to the west. The sloping topography makes approximately half of the ground floor level below grade, where the additional storage space is proposed. Currently there are no existing exterior windows within the storage area. The room has low 7 foot tall ceilings and is accessed from the alley to the east and shall be divided into two rooms. The first room will consist of an additional 246 square foot space and shall be designated for, and exclusively used by, Brat & Brau. There shall be no access to the alley from this room The remaining 281 square foot storage space will maintain access from the hallway to the east of the building, but will be physically walled off from the Braut & Brau space and will not be used by the restaurant 5. Section 6. Based on the testimony and evidence received, the City Council makes the following findings for a Conditional Use Permit requesting for on-sale beer and wine service, pursuant to H.B.M.C. Section 17.40.020, and incorporating the conditions set forth in Section 17.40.080, and finds the project will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. Plans submitted to the Community Development Department do not include exterior modifications. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations will be fully contained within the building, no 1 "Gross floor area" means the total area occupied by a building or structure, excepting therefrom only the area of any inner open courts, corridors, open balconies (except when utilized, e.g., restaurant seating or similar usage), and open stairways. Such total area shall be calculated by measuring along the outside dimensions of the exterior surfaces of such building or structure. 3 outdoor dining areas are proposed, and the restaurant use will be maintained with the new Brat & Brau restaurant. The potential for noise from the restaurant disturbing neighboring residences will also be reduced because the business will close at 11:00 P.M. daily, it has an occupant load of less than 49 persons, and the restaurant use will be fully contained within the existing building.. B. Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: The proposed modifications continue the existing restaurant use while maintaining an occupant load of less than 49 persons. Parking is not anticipated to be impacted. C. Location of and distance to churches, schools, hospitals and public playgrounds: The proposed modifications are not likely to affect Noble Park, or other parks or similar uses in the vicinity due to distance and offset hours. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The proposed project is located in the C-2 Restricted Commercial zone which aims to provide opportunities for a limited range of office, retail, and service commercial uses specifically appropriate for the scale and character of the downtown -- a resident and visitor serving pedestrian-oriented shopping/ entertainment district. The previous restaurant use will continue with the addition of on-sale beer and wine service and consumption until 11:00 p.m. daily. Other restaurants in the area also serve beer and wine until 11:00 p.m. daily. Allowing this business to serve beer and wine until 11:00 p.m. is thus compatible with surrounding uses. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: All business operations will be fully contained within the building with no outdoor dining areas proposed. Therefore, noise, odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or services: The restaurant use will be maintained with the new Brat & Brau restaurant and current infrastructure is capable of handling the unchanged use. No impacts are anticipated. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: No other issues are identified. Section 7. The project is Categorically Exempt from the California Environmental Quality Act per Guidelines, Section 15303, Class 3, New Construction or Conversion of Small Structures as the infill project is located in an urbanized area, does not involve an intensification of use, and all necessary public service, access and facilities are available. 4 Section 8. Based on the testimony and evidence received, including the record before and findings of the Planning Commission, the City Council hereby approves Parking Plan 15-5 and Conditional Use Permit 15-8 to add 246 square feet of storage area on the ground floor to be connected with the ground floor restaurant (Brat & Brau) while excluding this square footage from required parking, and modifying the decision of the Planning Commission to allow for on- sale beer and wine service and consumption until 11:00 P.M. daily, subject to the following Conditions of Approval: Parking Plan 1. The use shall be substantially consistent with the applicant’s submittal reviewed and approved by the City Council on October 13, 2015 except as provided by this permit. Minor modifications that do not increase the use or create parking demand may be approved by the Community Development Director. 2. The 246 total square feet of space converted for storage on the ground floor tenant space shall be designated for use by the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue. 3. The applicant shall record on the property, in a form acceptable to the City Attorney, a covenant restricting the use of the 246 square feet added storage space to storage for the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue, and acknowledging that access to and from the storage area shall be exclusively through the front restaurant establishment at 1342 Hermosa Avenue. 4. The project shall comply with the requirements of the Building, Fire and Public Works Departments, and the Los Angeles County Health Dept. Operation of the business shall comply with all applicable requirements of the Municipal Code. 5. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 6. The Planning Commission may review this Parking Plan and/or Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 7. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least sixty (60) 5 days prior to the expiration date. No additional notice of expiration will be provided. Conditional Use Permit 8. The use consisting of a restaurant with on-sale beer and wine shall be substantially consistent with submitted plans reviewed by the City Council on October 13, 2015, and as required by project conditions. Minor modifications to the floor plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation to the floor plan or seating arrangement or intensification of use, or which alters the primary function of the business, shall be reviewed and approved by the Planning Commission. 9. The business hours of operation shall be from 8:00 A.M. to 11:00 P.M. daily, at which time all customers shall vacate the premises and the doors shall be locked. 10. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). 11. The provision of alcoholic beverages shall be limited to beer and wine and comply with the following: a. All alcoholic beverages shall be served in non-disposable drink ware. b. No beer or wine shall be provided “to go”. c. Signs shall be posted in a conspicuous location warning patrons of the illegality of consuming alcoholic beverages in any public place. 12. Signs shall be posted complaint with H.B.M.C. Section 8.48.060 Alcoholic beverages--Warning signs. 6 13. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 14. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 15. If the operation of the establishment poses a risk of harm to persons or property, the Police Chief may direct the presence of a police approved doorman and/or security personnel to eliminate the problem, at the owner/operators expense. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. The business shall comply in all other aspects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. 18. Live entertainment (including but not limited to amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds), excluding two acoustic musicians providing background music as allowed by the Municipal Code, and customer dancing is prohibited. Such acoustic musicians shall not be located within ten (10) feet of the façade. 19. The practice of washing and rinsing restaurant floor mats, tables, equipment, etc., or discharge of any liquids, other than stormwater, onto the public right-of-way, into the parking lot drain or storm drains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. Designation of a mop sink and provision of a grease trap shall be provided as required by the Public Works and Building Division. 20. The establishment shall not use polystyrene take-out containers, which may or may not be identified with a “No. 6” or “PS” recycle code. 21. A manager who is aware of the conditions of this conditional use permit shall be on premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 22. Exterior and interior water use shall comply with H.B.M.C. Section 8.56. Proof of compliance with water conserving devices shall be provided. 23. The project shall comply with all requirements of the City Building, Fire, and Public Works Departments and maintain conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Coastal Commission, California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California 7 Disabled Access Standards (Government Code title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). City requirements may include but not be limited to designation of a mop sink and installation of a grease interceptor. Section 9. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this Parking Plan. The Parking Plan and Conditional Use Permit shall be recorded and proof of recordation shall be submitted to the Community Development Department prior to commencement of operation or issuance of Building Permit Certificate of Occupancy. Each of the above conditions is separately enforceable and, if one of the conditions is found unenforceable by a court of law, all other conditions shall remain valid and enforceable. The Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach and its agents, officers and employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul this Parking Plan and Conditional Use Permit. The City shall promptly notify the Permittee of any claim, action or proceeding and the City shall fully cooperate in the defense. If the City fails to promptly notify the Permittee of any claim, action or proceeding, or the City fails to cooperate fully in the defense, the Permittee shall not thereafter be responsible to defend, indemnify or hold harmless the City. The Permittee shall reimburse the City for any court and attorney's fees that the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the Permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action but such participation shall not relieve the Permittee of any obligation under this Permit. Section 10. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California 8 ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0749 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 APPEAL TO THE CITY COUNCIL OF A PLANNING COMMISSION DECISION TO APPROVE, WITH CONDITIONS, A CONDITIONAL USE PERMIT AMENDMENT TO AN EXISTING BILLIARD HALL WITH ON-SALE ALCOHOL AND OUTDOOR SEATING TO ALLOW TENANT IMPROVEMENTS TO ELIMINATE THE BILLIARD TABLES AND CONVERTTHE SPACE TO A RESTAURANT WITH FULL SERVICE ALCOHOL AND OUTDOOR SEATING AT 1220 HERMOSA AVENUE (LAUREL TAVERN); AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Community Development Director Ken Robertson) Recommended Action: Alternative #1:To sustain the Planning Commission’s decision to approve an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 12:00 a.m. (midnight) daily on the interior and 11:00 p.m. daily on the outdoor dining area, among other conditions, and determine the project is categorically exempt from the California Environmental Quality Act. Alternative #2: To adopt the attached Resolution approving an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 2:00 a.m. daily, or other closing time consistent with the proposed use considering the applicant is converting a billiard hall/bar to a restaurant, allow two televisions to be installed in the interior of the restaurant, and determine the project is categorically exempt from the California Environmental Quality Act. Property Information: ZONING:C-2 Restricted Commercial GENERAL PLAN:General Commercial EXISTING USE:Billiard hall with on-sale general alcohol and outdoor seating PROPOSED USE:Restaurant with on-sale general alcohol and outdoor seating HOURS OF OPERATION ALLOWED: EXISTING/PROPOSED:8:00 A.M. to 2:00 A.M. nightly/No change OUTDOOR DINING: HOURS OF OPERATION ALLOWED Hermosa Beach Printed on 10/8/2015Page 1 of 7 powered by Legistar™ Staff Report REPORT 15-0749 EXISTING/PROPOSED:8:00 A.M. to 10:00 P.M. nightly/8:00 A.M. to 2:00 A.M. nightly FLOOR AREA EXISTING/PROPOSED:213 square feet/335 square feet OCCUPANT LOAD: EXISTING/PROPOSED:157/117 PARKING: EXISTING/PROPOSED:10 spaces (3 compact)/9 (See note 1 below) ENVIRONMENTAL DETERMINATION:Categorically Exempt; Section 15301(a) 1 An ADA accessible space is proposed and will eliminate one parking space. Background: The applicant proposes a Conditional Use Permit (CUP) amendment at an existing billiard hall/bar with food service, outdoor seating, and on-sale general alcohol at 1220 Hermosa Avenue (formerly Game Changers; proposed Laurel Tavern) to allow for tenant improvements to eliminate the billiard tables and convert the space to a restaurant with on-sale general alcohol and outdoor dining. The applicant also requests that two televisions are allowed to be installed in the interior dining area. The previous operator, Game Changers, has not operated at this location for a few months, although the exact date of closure is not known. The billiard hall operates under a CUP and Parking Plan approved by Planning Commission Resolution 94-33 (Attachment 2) allowing on-sale general alcohol in conjunction with a billiard hall. Hours of operation allowed by the Conditional Use Permit are 8:00 a.m. to 2:00 a.m. nightly for the interior and 8:00 a.m. to 10:00 p.m. nightly for the outdoor seating. The previous Type 48Alcohol Beverage Control (ABC) license (no longer in effect) allowed the business to operate until 11:00 p.m. Sunday through Wednesday, 12:00 a.m. Thursday, and 2:00 a.m. Friday and Saturday. The applicant proposes to maintain the existing hours of operation until 2:00 a.m. daily. The applicant proposes to eliminate the pool tables and replace them with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave and substantially enlarge the kitchen and back of house area. The property is currently assigned an occupant load of 157, and the proposed floor plan changes will decrease the occupant load to approximately 117. The property is located on Hermosa Avenue, near the commercial center of the City. Surrounding zoning is C-2 Restricted Commercial in all immediate directions. Surrounding uses include commercial general services, snack shops, restaurants, and retail in all directions as well as legal nonconforming residential uses to the rear along Bayview Drive. On August 18, 2015 the Planning Commission held a public hearing and adopted Resolution 15-21 approving Conditional Use Permit Amendment 15-7 to allow the existing billiard hall with outdoor dining and on-sale general alcohol to be converted to a restaurant with outdoor dining and on-sale general alcohol with hours of operation until 12:00 a.m. (midnight) daily in the interior dining area and 11:00 p.m. daily in the outdoor dining area. The applicant had originally applied to maintain the existing hours of operation until 2:00 a.m. daily and has filed an appeal of the Planning commission’s Hermosa Beach Printed on 10/8/2015Page 2 of 7 powered by Legistar™ Staff Report REPORT 15-0749 decision. Analysis: Conditional Use Permit Amendment: Municipal Code Section 17.40.020 specifies criteria to be considered when evaluating a conditional use permit request. These factors are evaluated below, based on the applicant’s proposal which includes outdoor dining, modifying the floor plan, and reducing the parking available by one space in order to add an ADA accessible space. A.Distance from existing residential uses:The project is located on Hermosa Avenue, within the downtown area of the City. The majority of surrounding properties exhibit general commercial uses such as retail, services and restaurants, while a legal nonconforming residential use is located above the property in the top floor of the building and additional residential properties are located to the rear of the property along Bayview Drive. The topography of the site - steep slope from east to west - and the design of the building are such that access at the rear is not utilized by commercial patrons. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Even though the location of the business within a concentrated commercial area and its topography naturally limiting impacts on the residences to the rear, staff recommends a condition of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, from being located within the outdoor patio. Given the proximity of the open parking lot to the neighboring residences, Staff also recommends a condition of approval requiring ‘No Loitering’ signs to be posted in the parking lot. At its hearing on August 18, 2015, the Planning Commission discussed the residential property in the building, and the residential properties to the rear of the property, as reasons for limiting the operation of the outdoor dining area to 11:00 p.m. daily and requiring the windows to be shut at 10:00 p.m. daily. B.Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: A parking plan approved in 1993 allowed the required parking at the billiard hall to be reduced to a total of 10 parking spaces. The proposed improvements include elimination of one (1) parking space due to the creation of an ADA compliant parking space, leaving a total of 9 parking spaces (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the size of the back of house and reduction of the size of the seating area reduce the parking demand for the property. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. To encourage alternative modes of transportation, a 10-space bicycle rack will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area, and the business location within the downtown area, staff believes the on-site parking will not be impacted. Additionally staff recommends rescinding the existing Parking Plan resolution and Hermosa Beach Printed on 10/8/2015Page 3 of 7 powered by Legistar™ Staff Report REPORT 15-0749 incorporating all existing parking related conditions into the proposed CUP Amendment to ensure parking is adequately maintained on the property. C.Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D.The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently is allowed to operate from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area currently must close at 10:00 p.m. nightly pursuant to P.C. Resolution 94-33 (Attachment 3). The applicant is not requesting to change the operating hours allowed by the current CUP, other than allowing outdoor dining until 11:00 p.m., but rather to change the use from a billiard hall/bar to a restaurant. Section 17.40.080(B) regarding late-night alcohol beverage establishments provides specific criteria for consideration when determining whether to amend a conditional use permit for a late- night establishment (see Attachment 4): i.Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment:The proposed project involves an existing late-night alcohol serving establishment, thus no increase in alcohol serving establishments will occur. As a result of the ‘Late Night Intensification’ ordinance, the City has set a cap of 37 ‘late night alcohol serving establishments’ to be permitted to operate. Currently 40 such establishments operate in the City, a reduction of one (1) business since the codification of the late night intensification ordinance. The existing ‘late night’ establishment is legally permitted to operate until 2:00 a.m. and can do so if the property were to continue operation as a billiard hall. ii.Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The proposal will decrease the occupant load from the existing 157 to approximately 117. Additionally, a formal analysis of the occupant load will be required to be reviewed by the Building & Safety Department and Fire Department prior to occupancy of the building, and once established, cannot be increased by owner-initiated alterations. iii.Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. As a result of the Planning Commission’s decision, the hours of operation would be 8:00 a.m. to 12:00 a.m. (midnight) daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area, with the windows closed at 10:00 p.m. Hermosa Beach Printed on 10/8/2015Page 4 of 7 powered by Legistar™ Staff Report REPORT 15-0749 The proposed floor plan changes will enlarge the kitchen and back of house facilities while reducing the square footage of the seating area. No additional square footage is proposed. Additionally, the applicant has requested to change the use of the building from a billiard hall/bar to a restaurant, thereby requiring the business to maintain sales reports of food sales to the City (See note 2 below). While the applicant’s desire to remain open to 2:00 a.m. daily may not be typical of a restaurant use and may raise concerns about their intent to be a restaurant, the proposed enlarging of the kitchen and back of house facilities, and the reduction in the total seating area are indicative of an establishment with a desire to provide food as a primary function. The Planning Commission found that the requested closing time of 2:00 a.m. was not consistent with a restaurant use, and approved the hours of operation to 12:00 a.m. (midnight) daily instead of the requested 2:00 a.m. It should be noted that the property is entitled to continue to operate as a billiard hall/bar with daily hours until 2:00 a.m. if the property were to continue to operate as a billiard hall with food service. iv.Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves conversion of an existing billiard hall/bar with on-sale general to a restaurant. Existing concentrations of on-sale establishments will not be affected. E.Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses:At the Planning Commission hearing on August 18, 2015, the applicant stated that they would install closable ‘plastic’ windows around the outdoor dining area and would close these windows at 10:00 p.m. daily to reduce the likelihood neighboring establishments and residences were disturbed by ambient noise form the building. In addition, the project is conditioned to prohibit entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, within the outdoor patio. 2 C. Restaurants with On-Sale Alcoholic Beverages. Any "restaurant" as that term is defined in Section17.04.050 <http://www.codepublishing.com/CA/HermosaBeach/> that sells, serves or allows on-sale alcohol beverages shall comply with the following: 1. If open after 11:00 p.m., the restaurant shall make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 2. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding under Section 17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data Hermosa Beach Printed on 10/8/2015Page 5 of 7 powered by Legistar™ Staff Report REPORT 15-0749 systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification under Section17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>(H), a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>(H). (Ord. 15-1350 §2, 2015; Ord. 12-1337 §1, 2012; Ord. 95-1130 § 7 (part), 1995: prior code Appx. A, §10-7) F.Noise, odor, dust and/or vibration that may be generated by the proposed use: Staff recommends a condition of approval prohibiting televisions and other similar equipment on the outdoor patio. The applicant has requested permission to install two televisions in the interior dining area; these televisions are unlikely to generate significant noise outside of the building. Odor, dust and/or vibration disturbances are not anticipated. G.Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate, however the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant, and the project has been conditioned to ensure these facilities are sufficient prior to occupancy. H.Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole:Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan is required. The applicant has been working with the Building Division to meet these requirements, and the project is conditioned to ensure the occupant load does not increase. Summary: The applicant seeks a Conditional Use Permit Amendment to an existing billiard hall/bar with food service, on-sale general alcohol, and outdoor dining at 1220 Hermosa Avenue (formerly Game Changers; proposed Laurel Tavern) to allow for tenant improvements to eliminate the billiard tables and convert the space to a restaurant with on-sale general alcohol and outdoor dining. The proposed modifications include a reduction in square feet of the interior seating area, an increase in square feet of the outdoor dining area, and an increase in square feet of the back of house. At its hearing on August 18, 2015, the Planning Commission determined that the proposed restaurant may operate until 12:00 a.m. (midnight) daily on the interior dining area and until 11:00 p.m. daily on the outdoor dining area while also enclosing the outdoor patio at 10:00 p.m. daily with plastic windows. The Commission questioned the applicant’s desire to keep the 2:00 a.m. daily closing time while continuing to operate as a restaurant, however it could be argued that the larger kitchen and decreased square feet of seating area compared to the previous billiard hall/bar will nevertheless place a higher emphasis on food than the previous billiard hall. For a complete look and the Staff Report from the August 18, 2015 Planning Commission hearing click on the link below: Hermosa Beach Printed on 10/8/2015Page 6 of 7 powered by Legistar™ Staff Report REPORT 15-0749 <http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3937&meta_id=222058> Attachments: 1.Proposed Resolution 2.P.C. Resolution from August 18, 2015 3.Planning Commission Minutes and Staff Report from August 15, 2015 4.P.C. Resolution 94-33 (Existing CUP) 5.Municipal Code Section 17.40.080 6.Legal posting 7.Radius Map 8.Applicant’s submittal 9.Outdoor Dining Matrix and Correspondence Respectfully Submitted by: Aaron Gudelj, Assistant Planner Concur: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 7 of 7 powered by Legistar™ Attachment 1 CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION RULING OF HOURS OF OPERATION UNTIL 2:00 A.M. AND APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change is use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015 at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015 the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will not increase as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing factual findings the City Council makes the following findings that the Conditional Use Permit amendment pursuant to H.B.M.C. Section 17.44.020 and incorporation the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, to be provided within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently operates from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area closes at 10:00 p.m. nightly pursuant to the CUP. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 2:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will remain at 8:00 a.m. to 2:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square feet is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council hereby approves the request for Conditional Use Permit Amendment 15-7 subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 2:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area, including bar seating. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Attachment 6: Legal Posting To: City of Hermosa Beach City Council Re: CUP 15-7 PC Resolution 94-33 1220 Hermosa Ave ‘Laurel Tavern’ Hermosa Beach City Council, We are the representatives for the team behind the new “Laurel Tavern” restaurant at 1220 Hermosa Avenue. This property has an existing Conditional Use Permit (PC Resolution 94-33) for a billiard hall with food service. The granted hours of operation are 8 a.m. to 2 a.m. daily. The property was most recently “Game Changers”, a billiard hall/sports bar. The property owner wanted to take the site in a new direction, so they brought in ACME Hospitality Group to take over the space. ACME is a Los Angeles-based restaurant and bar group which owns five establishments in the City of LA. One of ACME’s partners, Michael Leko, is a South Bay resident, and he was excited about the opportunity to invest in Hermosa Beach. This location will be called “Laurel Tavern” and will have the same menu and concept as their location by the same name in Studio City. The restaurant will have signature sandwiches, gourmet burgers, and a selection of salads and appetizers. To complement the food, Laurel Tavern has a selection of craft beers and mixology cocktails. Everything is made with quality ingredients and care. We would invite Council members to visit the existing Laurel Tavern to have an idea of the concept they are proposing. We have also attached a copy of the menu for your review. Since the existing Conditional Use Permit was specifically for a billiard hall, we applied for a CUP Amendment to change the mode and character of the establishment into a sit-down restaurant. The project will greatly expand the kitchen, reducing the customer floor area, and also turn all standing area into seated areas. The plans and the concept by definition will reduce the intensity of the use by having fewer patrons and significantly more food service. We will also secure a restaurant-type ABC license (Type 47) instead of the previously utilized bar license (Type 48) which will allow minors to enter and also prohibit smoking on the patio. These changes will allow the establishment to be more of a community asset rather than another rowdy bar. Since this is an Amendment and not a new CUP, we requested to have the same hours of operation as was previously approved – 8 a.m. to 2 a.m. Having the longer hours gives us the flexibility to open for breakfast and brunch, and to stay open late for special occasions such as New Year’s Eve or St. Patrick’s Day. It also provides a much needed late-night dining option for residents of Hermosa Beach. Many other establishments along Pier in the block between the ocean and Hermosa Avenue stay open until at least 1 a.m., making it a popular late night area. Because of the high volume of tourists and late-night visitors, we would like the flexibility to stay open late if there is demand. The kitchen would remain open at all times and at no time would this operate solely as a drinking establishment. The establishment will adhere to all rules and regulations that govern restaurants and will operate as such. The applicants operate the same model in Studio City and have done so without incident, which is further proof that they can responsibly operate an establishment with late night hours. This location has been approved for a 2 a.m. closing time until 1994, so this won’t add a new late-night use to the area. Instead, what we are requesting will bring quality food and a more family- friendly establishment to the area. The Planning Department staff supported these hours and recommended to the Planning Commission to approve interior hours of 8 a.m. to 2 a.m. daily. A motion to decide on the applicant’s request for a CUP Amendment at 1220 Hermosa Ave was heard by the Planning Commission at their August 18th, 2015 meeting. The Planning Commission approved the request; however, two conditions were placed on the CUP that the applicant would like to appeal and have modified: 1) It was stated at the hearing that the establishment would not have televisions; however, the applicants plan to have two screens behind the main service counter. The goal is not to be a sports bar but rather to have something available for people sitting at the service counter. The service counter will offer the same full menu as the other seats in the restaurant, and will not operate as a separate bar. 2) Hours of Operation were approved to be from 8:00am until 12:00am daily for the interior and 8:00am to 11:00pm daily in the exterior patio. The applicant would like City Council to consider allowing hours of operation until 2:00am in the interior (which is consistent with the existing approval and in conformance with Planning Department recommendations) and 12:00am in the exterior. We have already explained why we would like hours until 2 a.m. on the interior. Regarding the patio hours, we would like to note that the patio is entirely on private property and is under the actual roof of the building. We are going to install a movable glass front for the patio that we can open and close depending on the weather. We will close this barrier at 11 p.m. daily to mitigate any impacts related to sound. We look forward to meeting with Council on October 13th, and we hope that you will consider our request. Dafne Gokcen FE Design & Consulting 327 E 2nd Street #222, Los Angeles, CA 90012 (213) 687-6963 x207 dafne@fedesignandconsulting.com CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date: October 13, 2015 To: Honorable Mayor and Members of the City Council From: Ken Robertson, Director, Community Development Department Subject: Supplemental – Proposed Resolutions for Laurel Tavern at 1220 Hermosa Avenue Attached are staff’s proposed two alternative Resolutions to replace the previously attached resolution to be consistent with the recommended alternatives in the staff report. Attachment 1(Alternative #1) CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION AND APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change in use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015, at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015, the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. On September 8t, 2015 the applicant filed an appeal of the Planning Commission’s decision to limit indoor hours of operation to 12:00 A.M. (midnight) daily and limit the outdoor patio to 11:00 P.M. daily, requesting consideration of 2:00 A.M. daily indoors and 12:00 midnight for the patio, and also requesting a that a maximum of two televisions be allowed Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, and the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will decrease as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space, which will eliminate one parking spot, and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing the City Council makes the following findings regarding the Conditional Use Permit amendment, pursuant to H.B.M.C. sections 17.40.020 and incorporating the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, from being located within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property will operates from 8:00 a.m. to 12:00 a.m. daily, as opposed to closing at 2:00 a.m. currently, while the outdoor seating area will close at 11:00 p.m. nightly pursuant to the CUP, as opposed to 10:00 p.m. currently. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 12:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to approximately 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will be from 8:00 a.m. to 12:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area, with the windows closed at 10:00 p.m. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square footage is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: Plastic windows will be closed at 10:00 p.m. on the outdoor patio and entertainment, music, speakers, television, and audio or visual media or any type will not be allowed on the outdoor patio. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council denies the the appeal and sustains the Planning Commission’s decision for a Conditional Use Permit Amendment subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 12:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area.. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Attachment 2 (Alternative #2) CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) TO MODIFY CONDITIONS TO ALLOW INSIDE HOURS UNTIL 2:00 A.M. DAILY AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change is use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015 at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015 the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. . On September 8, 2015 the applicant filed an appeal of the Planning Commission’s decision to limit indoor hours of operation to 12:00 A.M. (midnight) daily and limit the outdoor patio to 11:00 P.M. daily, requesting consideration of 2:00 A.M. daily indoors and 12:00 midnight for the patio, and also requesting a that a maximum of two televisions be allowed Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will not increase as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing factual findings the City Council makes the following findings that the Conditional Use Permit amendment pursuant to H.B.M.C. Section 17.44.020 and incorporation the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, to be provided within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently operates from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area closes at 10:00 p.m. nightly pursuant to the CUP. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 2:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will remain at 8:00 a.m. to 2:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square feet is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council hereby approves the request for Conditional Use Permit Amendment 15-7 subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 2:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area, including bar seating. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0746 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ADOPT ELECTION RESOLUTIONS FOR A SPECIAL ALL MAIL BALLOT ELECTION TO FILL THE COUNCIL VACANCY AND SPECIFY A TUESDAY ELECTION DATE (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council select a Tuesday date for a special all-mail ballot election to fill the current Council vacancy, and adopt resolutions: (1) calling the all-mail ballot election; (2) requesting specified County services, and (3) adopting candidate statement regulations. Background: At its meeting of September 24, 2015, options to fill the seat (vacated by Nanette Barragan on September 3) were presented for Council consideration, including appointing a successor or conducting a special election. The Council chose to conduct a special election, opting for an all-mail ballot election (rather than a polling-place election), to take place on Thursday, March 10, 2016. I conferred afterwards with our (Martin & Chapman) election consultant, who was of the opinion that, while Elections Code § 4004 (which permits an all-mail ballot election to fill a vacancy) does not specify when such an election may be held (and instead stipulates only when it may not be held), Elections Code § 1100, which states that no election shall be held on any day other than a Tuesday, takes precedence and applies to all elections, regardless of whether they are polling-place or all-mail ballot. When I consulted with our City Attorney about the consultant’s interpretation, he concurred that, to be safe, if would make sense to reschedule the election for a Tuesday, thereby avoiding any potential arguments about possible Election Code violations. Attached is a chart listing the available options for a Tuesday election (excludes scheduled Council meeting dates) and identifying potential conflicts with either the election date or the nomination time- line. Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0746 State law requires that election results be certified by the City Clerk and declared by Council resolution no later than the fourth Friday following the election. The chart identifies (color coded for easy reference) those Friday deadline dates, as well as possible regular or adjourned/special Council meeting dates within the allowable timeframe. For example, there is no regular meeting to accommodate a March 15 election (the March 22 meeting is only one week after the election), so the Council would have to call an adjourned or special meeting to meet the deadline if that election date were chosen. It is recommended that the Council adopt the following three resolutions, amended to insert the election date selected by the Council. 1.A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CALLING FOR THE HOLDING OF AN ALL MAIL BALLOT SPECIAL MUNICIPAL ELECTION ON TUESDAY, ___________, 2016, TO FILL A VACANCY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. 2.A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, _________________, 2016. 3.A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS TO BE SUBMITTED TO THE VOTERS AT AN ALL MAIL BALLOT SPECIAL ELECTION TO BE HELD ON TUESDAY, __________________, 2016. Fiscal Implications: The estimated cost for an all-mail ballot election would not exceed $50,000. Funding would come from the General Fund. Attachments: 1.Election date options 2.Resolution calling election 3.Resolution requesting Council services 4.Resolution regulating candidate statements Submitted by: Elaine Doerfling, City Clerk Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0746 Concur: Tom Bakaly, City Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ OPTIONS FOR TUESDAY SPECIAL ELECTION DATE The options exclude dates of Regular City Council meetings – the early votes that completed the signature-verification process will be tallied Election Night in the Council Chambers after the 8:00 p.m. deadline for submitting ballots. The options also exclude the first available election date of Feb. 16, which was rejected by the Council at the last meeting due to the timing of the nomination period (Oct. 26 – Nov. 20) relative to the City’s Nov. 3 General Municipal Election. For city-conducted elections, State law requires that the City Clerk complete the canvass/certify results for Council adoption of a resolution declaring results no later than the fourth Friday following the election. The swearing-in column includes the Friday deadline date*(per the Elections Code), regular scheduled meeting dates**as well as adjourned/ special meeting dates***permitted by State law for this purpose. Tuesday is the day of all suggested meeting dates. ELECTION DATE (Tuesday) NOMINATION PERIOD (Monday - Friday) SWEAR-IN & SEAT (Council Meeting) POTENTIAL CONFLICT (Election Night or with Nomination Period) March 1, 2016 Nov. 9 – Dec. 4, 2015 Deadline Mar.25* Mar. 22 reg. mtg.** Park & Rec Comm. regular meeting in Council Chambers on Election Night (re-schedule meeting date/location?) March 15, 2016 Nov. 23 – Dec. 18, 2015 Deadline Apr. 8* [3/22 reg = too soon] Mar. 29 or Apr. 5 adj/special mtg.*** Planning Comm. regular meeting in Council Chambers on Election Night + nominations open Thanksgiving week, start of holiday season March 29, 2016 Dec. 7, 2015 – Jan. 1, 2016 Deadline Apr. 22* Apr. 12 reg. mtg.** Apr. 19 adj/spec*** Nominations extend over holidays and school breaks/vacations might impact signature gathering and family time April 5, 2016 Dec. 14, 2015 – Jan. 8, 2016 Deadline Apr. 29* Apr. 26 reg. mtg.** Park & Rec Comm. regular meeting in Council Chambers on Election Night + nomination/holiday issue noted above April 19, 2016 Dec. 28, 2015 – Jan. 22, 2016 Deadline May 13* May 10 reg. mtg.** Planning Comm. regular meeting in Council Chambers on Election Night (re-schedule meeting date/location?) Page 1 of 2 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15-xxxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CALLING FOR THE HOLDING OF AN ALL MAIL BALLOT SPECIAL MUNICIPAL ELECTION ON TUESDAY, __________________, 2016, TO FILL A VACANCY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, a vacancy on the Hermosa Beach City Council was created by the resignation of Nanette Barragan on September 3, 2015; and WHEREAS, the term of office in which the vacancy exists ends November, 2017. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Hermosa Beach, California, on Tuesday, _________________, 2016, a Special Municipal Election conducted by all mail ballot for the purpose of electing a Member of the City Council for the term of office in which the vacancy was created by the resignation of Nanette Barragan, which ends November, 2017; SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election by all mail ballot; SECTION 4. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 5. That pursuant to the California Elections Code, said Special Election shall be conducted by all mail ballot, and shall be conducted pursuant to Chapter 2 of Division Page 2 of 2 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4 (commencing with § 4100) of the California Elections Code only insofar as required by law. Notwithstanding Elections Code § 4013, ballots cast in the Special Election shall be returned to the Office of the City Clerk no later than 8:00 p.m. on Election Day in order to be counted. Ballots that are postmarked on Election Day and received no later than three (3) days following the day of election will also be counted. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7. That the City Council authorizes the City Clerk to administer said election, and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 13th day of October, 2015. _________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: ____________________________________________________________________ City Clerk City Attorney Page 1 of 2 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15-xxxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, _________________, 2016 WHEREAS, a Special Municipal Election is to be held in the City of Hermosa Beach, California, on Tuesday, ___________________, 2016; and WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Hermosa Beach; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the provisions of § 10002 of the Elections Code of the State of California, the City Council requests the Board of Supervisors of the County of Los Angeles to permit the County Election Department to prepare and furnish the following for use in conducting the election: 1. A listing of the County precincts for Hermosa Beach with the number of registered voters in each, so that the City may consolidate those election precincts into City voting precincts, and maps of the voting precincts; 2. The voter record of the names and addresses of all eligible registered voters in Hermosa Beach in order that the City’s consultant may produce labels for vote-by-mail voters, mail-in ballots and voter pamphlets. 3. Voter signature verification services as needed; and 4. Make available to the City election equipment and assistance as needed according to State law. SECTION 2. That the City shall reimburse the County for services performed when the Page 2 of 2 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 work is completed and upon presentation to the City of a properly approved bill. SECTION 3. That the City Clerk is directed to forward without delay to the Board of Supervisors and to the County Election Department, each a certified copy of this Resolution. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 13th day of October, 2015. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________________________________________________________________________ City Clerk City Attorney Page 1 of 4 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15-xxxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS TO BE SUBMITTED TO THE VOTERS AT AN ALL MAIL BALLOT SPECIAL ELECTION TO BE HELD ON TUESDAY, ________________, 2016 WHEREAS, § 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates' statements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to § 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at a Special Election to be held in the City of Hermosa Beach on Tuesday, _____________________, 2016, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. A. Pursuant to the Federal Voting Rights Act, the City may be required to translate candidate statements into one or more of the following languages: Spanish, Chinese, Japanese, Korean, Tagalog, Vietnamese and/or others. Page 2 of 4 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B. Pursuant to State law, the candidate statement must be translated and printed in the voter’s pamphlet in any language at the candidate’s request. C. The City Clerk shall: 1. Translations (a) Have all candidate statements translated into any of the languages required pursuant to paragraph A above; and (b) Have translated those statements into the languages requested by the candidates pursuant to paragraph B above. 2. Printing (a) Print an English-only voter pamphlet to be mailed to all voters; (b) Print any translations of candidates who so request printing in the main voter pamphlet; and (c) Print all translations of all candidate statements, required pursuant to paragraph A above, in facsimile voter pamphlets. SECTION 3. PAYMENT. A. Translations. 1. The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign languages as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and/or State law. 2. The candidate shall be required to pay for the cost of translating the candidate’s statement into any foreign language that is not required as specified in (A) and (B) of Section 2 above, pursuant to Federal and/or State law, but is requested as an option by the candidate. B. Printing. 1. The candidate shall be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet. Page 3 of 4 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language requested by the candidate, per paragraph B of Section 2 above, in the main voter pamphlet. 3. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language, required by paragraph A of Section 2 above, in the facsimile voter pamphlet. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates' statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and shall require each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and shall, on a pro rata basis, bill the candidates for additional actual expense or refund any excess paid, depending on the final actual cost. In the event of underpayment, the City Clerk shall require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. MISCELLANEOUS. A. All translations shall be provided by professionally-certified translators. B. The City Clerk shall allow boldface type, underlining, capitalization, and leading dashes/hyphens in the statement, to the same extent and manner as allowed in previous City elections. Words/acronyms to be printed in boldface type, underscored and/or CAPITALIZED must be clearly indicated and shall not exceed 25 words. Page 4 of 4 15-xxxx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 6. The City Clerk shall provide to each candidate or the candidate’s representative a copy of this Resolution at the time the nominating petitions are issued. SECTION 7. All previous Resolutions establishing Council policy on payment for candidates' statements are repealed. SECTION 8. This Resolution shall apply only to the election to be held on Tuesday, _______________________, 2016, and shall then be repealed. SECTION 9. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED ON THIS 13TH DAY OF OCTOBER, 2015. _________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach ATTEST:APPROVED AS TO FORM: _______________________________________________________________ City Clerk City Attorney REVISED OPTIONS FOR TUESDAY SPECIAL ELECTION DATE The options exclude dates of Regular City Council meetings – the early votes that completed the signature-verification process will be tallied Election Night in the Council Chambers after the 8:00 p.m. deadline for submitting ballots. The options also exclude the first available election date of Feb. 16, which was rejected by the Council at the last meeting due to the timing of the nomination period (Oct. 26 – Nov. 20) relative to the City’s Nov. 3 General Municipal Election. For city-conducted elections, State law requires that the City Clerk complete the canvass/certify results for Council adoption of a resolution declaring results no later than the fourth Friday following the election. The swearing-in column includes the Friday deadline date* (per the Elections Code), regular scheduled meeting dates** as well as adjourned/ special meeting dates*** permitted by State law for this purpose. Tuesday is the day of all suggested meeting dates. ELECTION DATE (Tuesday) NOMINATION PERIOD (Monday - Friday) SWEAR-IN & SEAT (Council Meeting) POTENTIAL CONFLICT (Election Night or with Nomination Period) March 1, 2016 Nov. 9 – Dec. 4, 2015 Deadline Mar.25* Mar. 22 reg. mtg.** No potential conflicts March 15, 2016 Nov. 23 – Dec. 18, 2015 Deadline Apr. 8* [3/22 reg = too soon] Mar. 29 or Apr. 5 adj/special mtg.*** Planning Comm. regular meeting in Council Chambers on Election Night + nominations open Thanksgiving week, start of holiday season March 29, 2016 Dec. 7, 2015 – Jan. 1, 2016 Deadline Apr. 22* Apr. 12 reg. mtg.** Apr. 19 adj/spec*** Nominations extend over holidays and school breaks/vacations might impact signature gathering and family time April 5, 2016 Dec. 14, 2015 – Jan. 8, 2016 Deadline Apr. 29* Apr. 26 reg. mtg.** Park & Rec Comm. regular meeting in Council Chambers on Election Night + nomination/holiday issue noted above April 19, 2016 Dec. 28, 2015 – Jan. 22, 2016 Deadline May 13* May 10 reg. mtg.** Planning Comm. regular meeting in Council Chambers on Election Night (re-schedule meeting date/location?) Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0738 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ADOPTION OF RESOLUTION TO MODIFY THE CONDIITIONAL USE PERMIT FOR 1332 HERMOSA AVENUE (FORMERLY “ESTABLISHMENT”) (Community Development Director Ken Robertson) Recommended Action: To adopt the attached resolution to modify the Conditional Use Permit (CUP), by modifying condition #3, and overturning the Planning Commission to decision to revoke the CUP. Background: Pursuant to Council direction at the September 24, 2015 hearing, staff has prepared the attached resolution to modify the CUP, by modifying condition #3 to bring it into alignment with the updated Code standard 17.40.080(C), and finding that the modification is commensurate with and related to the violations that have occurred at this location, and thus more appropriate than revoking the permit. Also attached is verification from both the former tenant and the landowner that the former tenant has vacated the premises. Attachments: 1. Proposed Resolution 2. Tenant/Landlord Verification Respectfully Submitted by: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ 1 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO MODIFY THE CONDITIONAL USE PERMIT TO ALLOW ON-SALE GENERAL ALCOHOL AND LIVE ENTERTAINMENT, IN CONJUNCTION WITH AN EXISTING RESTAURANT (‘THE ESTABLISHMENT’) AT 1332 HERMOSA AVENUE, OVERTURNING THE PLANNING COMMISSION DECISION TO REVOKE SAID CONDITIONAL USE PERMIT, FOR PROPERTY LEGALLY DESCRIBED AS LOTS 10, 11 & 12, BLOCK 34, FIRST ADDITION TO HERMOSA BEACH TRACT. Section 1. The Planning Commission conducted a duly noticed public hearing to consider the revocation or modification of the Conditional Use Permit (CUP) governing the business at 1332 Hermosa Avenue, granted by the City Council on September 23, 2008 (C.C. Resolution 08-6617), and amended by the City Council (C.C. Resolution 12-6780) which allows on-sale general alcohol and live entertainment in conjunction with an existing restaurant (‘The Establishment’) at 1332 Hermosa Avenue. Said hearing was conducted pursuant to Section 17.70.010 of the Hermosa Beach Municipal Code on May 19, 2015, at which testimony and evidence, both written and oral, was presented to and considered by the Planning Commission. Section 2. Following the public hearing, on June 16, 2015, the Planning Commission approved P.C. Resolution 15-17 revoking said Conditional Use Permit pursuant to the findings of Section 17.70.010(D) of the Hermosa Beach Municipal Code, as contained therein. Section 3. At the meeting of June 23, the City Council, pursuant to Section 2.52.040 of the Municipal Code initiated review of the Planning Commission decision to revoke the CUP for “The Establishment.” Section 4. On September 24, 2015, the City Council conducted a duly noticed public hearing to review and reconsider the Planning Commission decision to revoke the Conditional Use Permit (CUP) at which the record of the decision of the Planning Commission and testimony and evidence, both written and oral, was presented to and considered by the City Council. Section 5. Based on evidence received at the public hearing, the City Council makes the following findings to modify the Conditional Use Permit and overturn the Planning Commission decision to revoke the Permit, pursuant to Section 17.70.010(D) of the Hermosa Beach Municipal Code: 1. It has been demonstrated that the permit granted is being exercised contrary to the terms or conditions of such approval as set forth in the record, and in Planning Commission Resolution 15-17. However, the most serious and continuous violation is specific to the requirement that the permittee submit audited and certified summaries of 2 gross receipts of food an alcohol sales to the City on a quarterly basis, and the lack of cooperation with the City’s consultant to provide sufficient data relating to food and beverage sales for the City to complete this audit. The business has otherwise not been operated in a manner that results in detrimental or adverse impacts to the surrounding neighborhood. 2. The City Council has recently changed the definition of restaurant to no longer include a food sales ratio in the commercial land use definition (Section 17.04.050) and instead added a new provision that, should the City initiate CUP modification or revocation proceedings due to operational violations, (Section 17.40.080(C)), the City may appoint a qualified auditor to review these sales records and the data systems used to generate the sales information to determine if the business is operation as a restaurant.. 3. The operation of the business has only resulted in limited and relatively minor violations as set forth in the record, including the failure as noted above to report food sales, it has not consistently caused significant adverse impacts. Also the CUP already contains limits on hours of operation (midnight) as well as other operational conditions. Therefore, a modification to bring the conditions of approval into alignment with the updated Code standard 17.40.080(C) is commensurate with and related to the violations noted above, and thus more appropriate than revoking the permit and all the rights contained therein. 4. The Establishment has ceased operations and vacated the premises as of the date hereof and the property owner has requested that the CUP not be revoked in order that a new tenant be allowed to occupy the premises and operate pursuant to the terms of the CUP. In that the CUP runs with the land, the cessation of operations of the Establishment is a further mitigating circumstance that warrants overturning the decision of the Planning Commission and instead modifying the CUP to be consistent with the above-referenced changes to the zoning ordinance and to assure that any new tenant operates as a bona fide restaurant. Section 6. Based on the foregoing, and pursuant to Section 17.70.010 of the H.B.M.C., the City Council hereby modifies the Conditions of Approval of the Conditional Use Permit for on-sale alcohol and live entertainment in conjunction with a restaurant for the property at 1332 Hermosa Avenue, which are set forth here in full, and which supersede the conditions contained City Council Resolutions 08-6617 and 12-6780. Permitted use: dining. alcohol, entertainment 1. The continued operation of the business shall be as a bona fide restaurant: the kitchen shall be equipped to prepare food from its component ingredients whenever the restaurant is open and it shall offer a full-service lunch and/or dinner menu; food service from the menu shall be available during all hours that the establishment is open for business, provided that said food service may cease one hour prior to closing daily. 3 2 Alcohol may be served for on-premise consumption only and in a manner consistent with its license issued by the State Department of Alcoholic Beverage Control (ABC). 3. The permittee shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the City initiate a CUP modification or revocation proceeding, at the City’s discretion, the permittee may be required to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The City may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. 4. Live entertainment incidental to food service is permitted, and the types permitted shall be consistent with definition thereof in Section 17.04.050 of the Municipal Code and may include live music, amplified (including disc jockeys) or non- amplified and similar live performances such as stand-up comedy, and/or live theater on a regular basis. Live entertainment shall be “incidental” in the sense that it serves to entertain customers who are in the premises for the purpose of dining. Dancing by both employees and patrons is strictly prohibited and signs shall be maintained in the restaurant notifying of this restriction. 5. Admission shall not be charged for entrance into the business, nor shall drink minimums of any kind be imposed at any time. Entry to the establishment shall not be limited to persons 21 years of age or older. 6. The business is prohibited from using “outside promoters” to advertise the venue and to organize and produce events at the venue. Promoters as used herein are described as “an individual or organization that uses the facilities of another owner to organize, oversee, or otherwise promote entertainment that is not part of the primary business use. The business shall be under the exclusive control of the owners at all times. 7. The permittee shall not solicit, advertise, or otherwise encourage the use of its permises for “pub crawl” activities whereby persons travel in an organized or predetermined fashion between premises with the goal of consuming alcoholic beverages at each stop along the way. Hours of operation 8. The hours of operation for all operations of the restaurant, including the bar areas, shall be limited to between 7:00 A.M. and 12:00 Midnight daily, except for New Year’s Eve, when the hours may be extended to 1:00 on January 1. Live Entertainment shall be limited to between 7:00 PM and 11:30 PM Thursdays through Sundays and on 4 Federal and State holidays, Cinco de Mayo, and St. Patrick’s Day. All customers shall vacate the premises by not later than 12:00 Midnight (1:00 AM on January 1st) and the doors shall be locked. Floor plan 9. The furniture and interior improvement within the business operation shall conform to the floor plan dated December 7, 2011 attached as “Exhibit A”. Other than trivial or insignificant deviations in the placement or arrangement of furniture, no change whatsoever shall be made to the interior of the premises that is inconsistent with the approved floor plan and under no circumstances shall furniture or other interior/exterior improvements be rearranged to accommodate dancing, more entertainment or greater occupancy absent approval by the Planning Commission by way of modification of the Conditional Use Permit. Occupant Load; over-crowding 10. The Fire Department shall maintain a record of the posted allowable occupant load for the business and regularly check the business for occupant load compliance. The occupant load shall not exceed the amount permitted as prescribed by the California Building Code, based on the floor plan shown in Exhibit A which has been reviewed and approved by the Department of Community Development and Fire Department. An approved occupant load sign shall be posed in the business as directed by the Fire Department. The privilege granted to the permittee to serve alcohol for on-premises consumption and to offer live entertainment may be suspended pursuant to the provisions of the condition and the Hermosa Beach Municipal Code, as it exists today or as may in the future be amended. In the event that the business is found by the Fire or Police Department, following a count-out, to be in excess of the posted maximum occupant load, the City Manager may suspend the sale and service of alcoholic beverages and the operation of live entertainment for one day. If the business is found to be in violation of occupant load a second or more time within twelve months of the first violation, the suspension shall be imposed for three days. The permittee shall be notified of the suspension in writing. The date of the suspension shall be as determined by the City Manager. The permittee may appeal the suspension by filing a written notice of appeal with the City Clerk within ten calendar days of receipt of the notice of suspension. Filing a written notice of appeal shall stay the notice of suspension while the appeal is pending. The appeal shall be heard by the City Council at its next regular meeting, subject to agenda posting requirements. The City Council shall hear testimony and consider evidence regarding the factual circumstances of the over-occupancy violation and shall uphold the suspension if the evidence supports the existence of the violation. The City Council’s decision shall be final. 5 Nuisance avoidance, patron behavior and noise 11. The business shall not operate in a manner that adversely effects or interferes with the comfortable enjoyment of neighboring residential and commercial property. 12. The business shall employ adequate staffing and management/supervision to prevent serving underage persons, over-serving alcohol, and loitering, unruliness, and boisterous behavior by patrons both inside and outside on the business premises, or in the immediate area. 13. If the Police Chief determines that there are a disproportionate number of police calls to the business due to the disorderly or disruptive behavior of patrons and the inability or refusal of the business to manage its patrons, the Chief shall so notify the Director of Community Development of this action, who shall forthwith schedule a public hearing before the Planning Commission to consider modification or revocation of this Conditional Use Permit. 14. The building shall be equipped with acoustic features to maximize sound proofing which shall include the use of double-pane windows or an equivalent and the installation of air conditioning so that windows and doors can remain closed during performances. 15. Noise emanating from the property shall be within the limitations prescribed by the City’s Noise Ordinance and shall not create a nuisance to surrounding residential neighborhoods, and/or commercial establishments. Noise emanating from the property shall be monitored to verify compliance with the Noise Ordinance in response to any complaints. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. Miscellaneous conditions 17. The provisions of this Conditional Use Permit shall take effect immediately upon adoption by the Planning Commission and upon completion of the applicable appeal period, should no appeal be filed. 18. This Conditional Use Permit shall supersede and replace all Conditional Use Permits previously approved for the property and Resolution 96-5789 is hereby rescinded and is of no further force and effect. 19. The restaurant shall be subject to review by the Planning Commission six months after the effective date of this Resolution and annually thereafter to verify conformance with the Conditions of Approval. The Planning Commission may review 6 this Conditional Use Permit and may schedule a modification hearing to amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the surrounding area resulting from the subject use. 20. The operation of the business shall comply with all Ordinances, regulations and laws applicable to a business of this kind in effect as of the date hereof or hereafter adopted. In addition to any other remedy available at law, in equity or as provided in the Municipal Code, (i) any significant or material violation, or (ii) any repeated, continuous or sustained violation of any condition of approval of this Conditional Use Permit shall constitute cause for revocation of this Permit. The Permittee shall be required to reimburse the City fully for its costs and expenses, including but not limited to attorney’s fees, in undertaking any such corrective action. Reimbursement of enforcement costs shall constitute a civil debt and may be collected by any means permitted by law. In the event that violations of this Permit occur, the City shall refrain from issuing further permits, licenses or other approvals until such violation has been fully remedied. SECTION 7. The Conditional Use Permit, as modified, shall be recorded, and proof of recordation shall be submitted to the Community Development Department. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, Ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. PASSED, APPROVED and ADOPTED this 13th day of October, 2015 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 7 f:\b95\cd\cc\cc 2015\cc 10-13-15\1342 hermosa avenue cup & pp (brat & brau)\resolution (draft) 10-6-15.docx tBOLDURASSOCIATESAPEALESTATECOMPANYKnightrestaurantGroup1332HermosaAvenue,#1-3&12AHermosaBeach,CA90254October5,2015Re:LosAngelesCountySuperiorCourtCaseYC070351SurrenderofPremises—WritofPossession1332HermosaAvenue,#1-3&12AHermosaBeach,CA90254DearMr.Lowe:ThiscorrespondenceshallconfirmthatKNIGHTRESTAURANTGROUP,LLC,(“Lessee”)hasvoluntarilysurrenderedtheaforementionedspace,onOctober6,2015,at5PM,undertheWRITOFPOSSESSIONissuedonAugust14,2015,toHERMOSAPIERHOLDINGS,LLC,(“Lessor”).ACKNOWLEDGED:LESSEELESSORKNIGHTRESTAURANTGROUP,LLCACalifornialimitedliabilitycompanyBy:cN/DavidLTitle:ManagiemberHERMOSAPIERHOLDINGS,LLCaDelawarelimitedliabilitycompanyBy:BolourAssocie,mc,ItsManagerBy:Omidolourwww.bolourassociates.com•8383WilshireBlvd.1Suite920,BeverlyHills,CA90211•T:323.677.0550.F:323.677.0552CAORECorporateLceoseNo01918696 BOLDURASSOCIATES“ASEALESTATECOMPANYAnotarypublicorotherofficercompletingthiscertificateverifiesonlytheidentityoftheindividualwhosignedthedocumenttowhichthiscertificateisattached,andnotthetruthfulness,accuracy,orvalidityofthatdocument.STATEOFCALIFORNIA)COUNTYOfLOSANGELES)whoprovedtomeonthebasisofsatisfactoryevidencetobethepersonwhosenameêis/ubscribedtothewithininstrumentandacknowledgedtomethathe//tyexecutedthesameinhist{tth’authorizedcapacitys,andthatbyhis/t1isignatureontheinstrumenttheperso4Eortheentityuponbehalfofwhicl{fleperson’cted,executedtheinstrument.IcertifyunderPENALTYOFPERJURYunderthelawsoftheStateofCaliforniathattheforegoingparagraphistrueandcorrect.WITNESSmyhandandofficialseal.Signature,1fLr_NotaryPubcCsiWOrflisI.commission#2111834www.bolourassociates.com•8383WilshireBlvd.1Suite920,BeverlyHills,CA90211•1:323.677.0550•F:323.677.0552CABRECorporateLcenseNo,01918696 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0722 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED (Continued from meeting of September 24, 2015) (Community Development Director Ken Robertson) Recommended Action: Direct staff to implement the action plan below with the objective to enhance public noticing and awareness of public meetings. Background: At the July 28 the Council affirmed that providing advance public notice is a high priority, and further gave some suggestions for improving the City’s current procedures focused on improving notice for public meetings, and increasing public awareness of upcoming meetings and pending decisions. On September 15 the Planning Commission discussed this issue as it relates to Planning Commission meetings and also provided suggested improvements. Analysis: The following is a recommend Action Plan to improve the City’s public noticing based on input from Council, the Planning Commission, and Staff. This Action Plan is intended to be an evolving plan with the continuing goal of improving community engagement and access to the decision making process. PIO will create advertisements on behalf of the City and submit to the local newspapers at least two weeks prior to hearings. Use Cable Access channel(s) to get meeting notices out. Use keywords and common language for clear agenda item descriptions. Standardize mailers, include city logo, and consider using colored envelopes/cards. Greater attention to future agenda item list Include Planning Commission future agenda items in Council agenda Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0722 Enhance e-notification feature on website, promote its use Implement a City social media page/site Communication sub-committee informed of all upcoming meetings to provide direction on appropriate outreach Bi-annual CUP reviews will be noticed as full public hearing in local newspaper Applicants will be held accountable for posted notices visibility during the posting period All mailed notices to be verified (no hand delivery) Planning Commission to review notification procedures for slope determinations Attachments: 1.SUPPLEMENTAL Memorandum from Community Development Director Ken Robertson dated 9-21-15 2.Staff Report for Planning Commission Meeting of 9-15-15 3.Staff Report for City Council Meeting of 7-28-15 4.Letter from Jeff Miller submitted by Hany Fangary as a Supplemental to 7-28-15 Staff Report Respectfully Submitted by: Ken Robertson, Community Development Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date:September 21, 2015 To:Honorable Mayor and Members of the City Council From:Ken Robertson, Director, Community Development Department Subject:Supplemental – Municipal Matters Item 6(d): Direction Regarding the City’s Notice Procedures for Public Meetings and Other Activities/Events As Needed An old staff report was inadvertently downloaded into the agenda packets instead of the current staff report. The agenda packet has been amended to now show the correct staff report. We apologize for the inconvenience. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of July 28, 2015 DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED (Community Development Director Ken Robertson) Recommended Action: Affirm that public noticing for public meetings, events, and activities continue to be a high priority consistent with city goals, affirming support of current practices of providing notice both as required by law, and as a general courtesy prior to City Council and Commission decisions, and prior to events or public construction projects. Direct that departments include the full cost of noticing in the upcoming user fee study for all city services where noticing is required or desired, including but not limited to pending decisions on private applications for development projects, certain private construction activities, and privately sponsored events. Alternatively the Council may want to provide direction on any specific concerns about noticing practice that warrants further evaluation. Background: At the May 12, 2015 meeting during “other matters”, Councilmember Fangary brought up this issue as follows: REQUEST FROM COUNCILMEMBER FANGARY TO EVALUATE AND PROVIDE DIRECTION REGARDING THE CITY’S NOTICE PROCEDURES FOR PUBLIC MEETINGS AND OTHER ACTIVITIES/EVENTS AS NEEDED. EVALUATION AND DIRECTION SHOULD BE PROVIDED REGARDING THE MANNER OF PROVIDING NECESSARY NOTICES, AND PAYMENT RESPONSIBILITY FOR SUCH NOTICES.(Continued from Meeting of April 14, 2015) (http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3720) DiVirgilio and Barragan concurred with Fangary for staff to return with an evaluation of public noticing procedures in general and the related payment responsibility when notices are provided for the benefit of private applicants or event sponsors.Specific concern was also noted about whether adequate noticing is being provided for Planning Commission review of convex slope grade determinations, and concerns had been previously expressed about noticing for beach volleyball events or use of beach volleyball courts. In the 2015 Strategic Plan both the Vision and Goals address the issue of public noticing and providing File #:REPORT 15-0587,Version:1 Hermosa Beach Printed on 7/30/2015Page 1 of 4 powered by Legistar™ File #:REPORT 15-0587,Version:1 public information and outreach in several ways: The City’s Vision includes Guiding Principle 2, “Hometown Spirit”, which means, among other things, “Residents and community based belong to, are engaged in, and contribute to our community”. The City’s Goals include “High Performing City Providing 1st Class Services,” and one of the priority objectives is listed as “Easier access and tracking to City service and service request through technology and improved processes” Also related is the “Public Information and Communications Plan”,which was adopted in March 2015, and addresses informing the public in several ways both through technology and media relations including the following related to critical issues: Critical Issues Communications Protocol Hermosa Beach has a number of critical issues that have the potential to divide the community. In order to dispel rumors and disrupt misinformation from reaching the public, the proper channels of communication need to be effectively utilized and the City’s key messages must reach the press in a timely manner. Knowing this, the City’s Public Information Officer (PIO) has worked alongside the City Manager and the Council’s Communications Subcommittee (Mayor, Mayor Pro Tem) to create the following: ·Identification of critical issues ·Communications protocol surrounding issues ·Key messages regarding issues ·Opportunity for Elected Officials / City Leadership quotes on issues With critical issues, timing is of the utmost importance for response to media and the community. We recommend that following protocol based upon the various ways that an issue comes into the spotlight within the community. City Council Meetings Should Council arrive at a decision that greatly impacts the greater community, or concludes with a decision that has been a longstanding issue and/or debate within the community, the following steps should be taken post-meeting: ·City Manager to provide overview of Council Decision to PIO ·Mayor and/or Mayor Pro Tem to issue quotes via email as soon as possible to PIO The PIO shall then use discretion to advise City Manager and Communications Subcommittee of the following: ·Provide a statement to the press and not issue a press release ·Draft a press release, and utilize it for media and community relations (via website, Nixle, etc.) ·Distribute communications and monitor media for feedback / errors in news reporting ·Report results/feedback to City Manager and Communications Subcommittee; PIO to suggest follow up items / strategy (if needed). This could include tactics such as media deskside briefings on topics, community presentations, community advertisements, mailers, etc. Hermosa Beach Printed on 7/30/2015Page 2 of 4 powered by Legistar™ File #:REPORT 15-0587,Version:1 City Hearings The City Manager, Council Communications Subcommittee and the PIO have agreed that additional efforts / budgets should be allocated for increased awareness for Public Hearings / Council meetings. Once the date of the hearing has been determined, the PIO will create advertisements on behalf of the City and submit to the local newspapers (The Beach Reporter, Easy Reader) at least two weeks prior to the hearing. Analysis: The City Council, Commissions, and Department staff are charged with making recommendations or decisions on a wide variety of laws, policies, projects, events and activities. Each type of decision or activity comes with a set of State and local laws and practices designed to ensure that the public and likely interested parties are informed and thus enabled to participate in the decision making process or made aware of events or activities. Also, where the law may not cover it, we operate on the assumption, consistent with our vision and goals, that the more public notice typically is better. However, there is always some judgment as to how much notice is appropriate, and the appropriate method for noticing or timing, and the cost effectiveness of the noticing, and when to re-notice continued items. Further, we have recently enhanced outreach and noticing with the new tools we have available with our web site, email notifications, and social media. Further by retaining a Public Information Officer we also frequently outreach to the media to enhance public awareness of any pending decisions, major projects, or events. In conferring amongst various department staff, including the City Clerk’s office, given that we have clear direction that public noticing, outreach, and engagement is a high priority, we believe it is most effective that each department and their Commissions do the hard work of determining the amount and type of noticing that makes the most sense for their respective decision making processes, or activities that warrant notice. We neither see the immediate need nor think the staff resources are available for a comprehensive evaluation of all city procedures with respect to improving public outreach and noticing, and don’t believe there is a one-size-fits-all approach. As an example, the attached table represents the variety of notices and different approaches the Community Development Department has developed to address legal obligations, city policy, cost effectiveness, and targeting the appropriate audience. We have already included cost recovery for public noticing in the fees submitted by private applicants. A recent example of the issues and challenges with noticing is the recent Planning Commission hearing for the wireless facilities proposed by AT&T at the Kiwanis building. Staff followed our policies and legal obligations, and noticed over 500 residents/property owners using the Valley Park boundaries, which actually exceed our legal obligations.1 Based on the participation and turnout at the hearing, it was arguably more than adequate--yet several who did participate expressed that the notice was inadequate. The question of payment or re-imbursement from privately initiated projects or events that may either require or need public notice will be more fully evaluated in the user fee study scheduled for this fiscal year. For example all fees for development projects processed by the Community Development Department will continue to include cost recovery for all types of public notices required Hermosa Beach Printed on 7/30/2015Page 3 of 4 powered by Legistar™ File #:REPORT 15-0587,Version:1 and provided. Also cost recovery should be included for noticing the Parks and Recreation Commission decisions for special events, as well as providing proper notice regarding the events themselves, and cost recovery for some Public Works Department items such as establishment of disabled access parking spaces and parkway tree removal where notice is provided to affected neighbors. Parks and Recreation Commission Special Events and Volleyball The Parks and Recreation Commission recently created a Special Events/Beach Volleyball Subcommittee that is tasked with making a final recommendation to City Council on policy updates to both special events and the overall beach volleyball court use. Part of this recommendation will include the process for special event approvals and requests for new volleyball courts and whether or not a public hearing with a pre-determined level of noticing should be required for both. Currently noticing practices are department policy and not required by municipal code. A recommended policy will be presented in October 2015. Planning Commission Review of Slope and Grade Determinations In regards to the specific question related to Planning Commission determinations on the technical review of grade and whether a particular lot is a convex slope, the noticing approach has evolved based on explicit direction from the Planning Commission. The Planning Commission evaluation on these types of requests is very different than most of the entitlements processed (i.e. CUP’s, Variances, Parking Plans, Precise Development Plans) since it an exception and technical interpretation allowed under the code and, as such, there is no legal requirement for notification. Nonetheless, the Commission has adopted a courtesy notice procedure where staff posts the property with the orange placards paid for the by the applicant. The noticing has been expanded so that all sides of any alley/street properties are posted. 1The public noticing provided for the proposed wireless facility at the Kiwanis Club was consistent with State Law (300- foot mailing to property owners) and our adopted practices which exceed state law of noticing all property owners and occupants within 500-feet of the site. We also went a step further and noticed everyone within 500 feet from the boundaries of Valley Park, this resulted in over 500 residents/property owners being notified by mail. Also, the Kiwanis building was posted with visible orange placards, and it was noticed in the local newspaper, as well as published in the agenda on our web site. Attachments: 1. Matrix of Public Noticing (Community Development Department) Respectfully Submitted by: Ken Robertson, Community Development Director Concur:Elaine Doerfling, City Clerk Viki Copeland, Finance Director Andrew Brozyna, Public Works Director Kelly Orta, Senior Recreation Supervisor Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 7/30/2015Page 4 of 4 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0724 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 QUARTERLY LITIGATION REVIEW CLOSED SESSIONS (City Attorney Mike Jenkins) Recommended Action: The City Council consider the information contained in this report and provide direction to staff. Background: In response to a request from Councilmember Fangary in closed session in October,2014,staff began scheduling quarterly closed sessions at which the Council reviews the status of pending litigation against the City.Mayor Petty recently asked to schedule a public discussion of this practice so that Council may consider whether it should continue. The City Council receives a Monthly Litigation Report Matrix showing the status of all litigation pending against the City.A sample copy of that report (redacted to protect attorney/client privileged information)is attached to this staff report.Currently there are six personal injury cases and one personnel-related administrative proceeding pending against the City;in addition,four claims have been submitted to and denied by the City that have not ripened into lawsuits.The Risk Manager and City Attorney are available to respond to questions that arise regarding the Matrix. All open claims are monitored by the City’s Liability Claims Third Party Administrator (TPA) (AdminSure)and the Independent Cities Risk Management Authority (ICRMA),which is the City’s Risk Management and Insurance pool.Attached is a copy of the ICRMA’s Litigation Management Policies and Procedures which sets forth the practices and procedures to which panel attorneys agree prior to being assigned a case. Prior to October,2014,closed sessions were generally scheduled to discuss litigation only when the handling attorney was seeking direction or authority from the City Council.The handling attorney is typically in attendance at those closed sessions. Since October,2014,staff has scheduled closed sessions quarterly to discuss the status of the pending litigation.Handling attorneys are generally not in attendance at these closed sessions. Questions that cannot be answered by the City Attorney or staff are noted and responses provided at Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0724 Questions that cannot be answered by the City Attorney or staff are noted and responses provided at a later time. Staff recommends that the Council provide direction as to whether it wishes to continue scheduling the quarterly closed sessions or instead revert back to the practice of meeting on matters of pending litigation only when decisions are sought of the Council.The issue is whether Council finds these quarterly closed sessions to be a useful expenditure of its time or a necessary component in the monitoring of pending litigation. Regardless of Council direction on this item,the Council will continue to receive the monthly Litigation Report Matrix showing the current status of all open claims (both litigated and not). Attachments: 1.Litigation Report Matrix - Sample 2.ICRMA Litigation Management Policies Respectfully Submitted by: Mike Jenkins, City Attorney Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ HUMAN RESOURCES/RISK MANAGEMENT DEPARTMENT May-14 SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. NAME OF ATTORNEY ASSIGNED CITY DEFENSE AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) CASE NUMBER TRIAL DATE (IF ANY) PLAINTIFF NAME April-15 SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. NAME OF ATTORNEY ASSIGNED CITY DEFENSE AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) CASE NUMBER TRIAL DATE (IF ANY) PLAINTIFF NAME October-14 SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. NAME OF ATTORNEY ASSIGNED CITY DEFENSE AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) CASE NUMBER TRIAL DATE (IF ANY) NAME OF EMPLOYEE November- XX ALLEGATION/BASIS OF APPEAL CURRENT STATUS/CHANGES SINCE LAST REPORT. NAME OF ATTORNEY ASSIGNED CITY DEFENSE AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) CASE NUMBER HEARING DATE(S) Non-Litigated Open Claims NAME OF CLAIMANT November- XX SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. DATE CLAIM DENIED (IF NOT ACCEPTED)N/A AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) NAME OF CLAIMANT May-15 SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. DATE CLAIM DENIED (IF NOT ACCEPTED)N/A AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) NAME OF CLAIMANT August-15 SUMMARY OF ALLEGATION(S) (I.E. Trip & Fall; Property Damage, violation of rights, etc.) CURRENT STATUS/CHANGES SINCE LAST REPORT. DATE CLAIM DENIED (IF NOT ACCEPTED)N/A AMOUNT OF DEMAND MADE FOR DAMAGES/LOSS AMOUNT SPENT BY CITY TO DATE OF REPORT AMOUNT OF SETTLEMENT AUTHORITY GRANTED BY CITY COUNCIL (IF ANY) Personnel Appeals CITY OF HERMOSA BEACH REPORT OF LITIGATED AND OPEN CLAIMS OCTOBER 2015 Litigation Management Policies and Procedures July 1, 2015 Change Record Date Description 11/2013 • Added provision that hourly rates for Associates should be no greater than 80% that of existing approved rates for Partner rate charged. 4/2015 • Require pre-trial reports 120 days before trial • Require status reports every 60 days • Claims reasonably expected to reach 50% of the member retained limit must have defense counsel assigned within 60 days of the receipt of the claim • Reduced the number of attorneys and paralegals that may work on a claim without pre-approval • Added hourly rates for Of Counsel and paralegals • Clarified the $300 appellate rate applies to partners only if an appellate law specialist is utilized for the appeal • Increased defense panel insurance requirements from $1 million to $2 million • Added language regarding biannual litigation management meetings and annual attorney audit • Added language clarifying that attorneys, not firms, are added to/removed from the Approved Panel Counsel • Require use of Approved Panel Counsel for all litigated claims except at the discretion of the Governing Board • Added language that the member or adjuster shall discuss the attorney assignment with the litigation manager before the engagement letter is sent • Added language that an arbitrator must be approved by the ICRMA litigation manager Litigation Management Policies & Procedures Page 1 of 21 Effective July 1, 2015 Contents 1. DEFENSE COUNSEL................................................................................................ 3 A. Approved Panel Counsel..................................................................................... 3 B. Selection .............................................................................................................. 3 C. Attorney Client Relationship .............................................................................. 3 D. Removal from the Panel...................................................................................... 4 2. POLICIES REGARDING LEGAL SERVICES ........................................................ 4 A. Engagement Letter .............................................................................................. 4 B. Evaluation of Attorneys and Firms ..................................................................... 4 C. Monitoring Counsel ............................................................................................ 4 D. In-House Counsel................................................................................................ 4 E. Conflicts .............................................................................................................. 4 F. Biannual Litigation Management Meetings............................................................. 5 3. CASE ANALYSIS AND STRATEGY ...................................................................... 5 A. Initial Case Analysis. .......................................................................................... 5 B. Budget ................................................................................................................. 5 C. Reporting............................................................................................................. 6 4. COMMUNICATION .................................................................................................. 7 A. Correspondence and pleadings ........................................................................... 7 B. Depositions, Trials, Arbitrations and Hearings................................................... 7 5. SETTLEMENT AUTHORITY .................................................................................. 7 6. POLICIES REGARDING FEES, EXPENSES AND REIMBURSEMENTS ........... 7 A. Attorney Hourly Rate .......................................................................................... 7 B. Counsel Billable Activities ................................................................................. 7 C. Reimbursable Expenses/Disbursements ............................................................. 8 D. Travel Costs ........................................................................................................ 8 E. Non-Reimbursable Expenses .............................................................................. 8 F. Defense Experts ....................................................................................................... 8 G. Other Expenditures ............................................................................................. 8 7. BILLING PROCEDURES ......................................................................................... 8 A. Billing Statement ................................................................................................ 8 B. Legal Fees ........................................................................................................... 8 C. Billing Reimbursable Expenses and Disbursements........................................... 9 D. Final Disposition of Case .................................................................................... 9 8. TRIAL REPORT ........................................................................................................ 9 9. FINAL REPORTS ...................................................................................................... 9 A. Closing Report .................................................................................................... 9 B. Evaluation of Counsel ......................................................................................... 9 C. Audit of Defense Firms ..................................................................................... 10 10. DISPUTES BETWEEN PARTIES........................................................................ 10 A. Arbitration ......................................................................................................... 10 B. Selection of Arbitrator ...................................................................................... 10 C. Arbitration Time Limits .................................................................................... 10 D. Cost of Arbitration ............................................................................................ 10 E. Arbitration Procedure........................................................................................ 10 Litigation Management Policies & Procedures Page 2 of 21 Effective July 1, 2015 Litigation Management Policies and Procedures Pursuant to ICRMA’s Memorandum of Coverage, Members and retained counsel shall comply with these Litigation Management Policies and Procedures (“Procedures”) for all claims required to be reported to ICRMA. 1. DEFENSE COUNSEL A. Approved Panel Counsel Attorneys must meet and agree to the following provisions in order to be approved for, and maintain their membership on, the approved panel: 1. Nomination. The attorney must be nominated, in writing, by one of the current ICRMA Members or by ICRMA. The Governing Board shall have the responsibility of approving the panel of defense attorneys and the authority to add or delete individual counsel from time to time pursuant to recommendations from the Member or Executive Director. 2. Resume. Upon application to ICRMA, the attorney shall provide a resume setting forth his/her experience as applicable to the handling of ICRMA claims and his/her areas of expertise. 3. Experience. The attorney on an ICRMA claim must have at least five years of civil litigation practice, which includes substantial and significant defense experience in the area of public sector litigation in California, unless otherwise approved by ICRMA. 4. Insurance. The attorney must carry liability insurance appropriate to the legal profession, and in an amount not less than $2,000,000 per claim. B. Selection Defense counsel shall be selected by the Member, its TPA or its designated claims adjuster. The selection shall be based on the nature and complexity of the case, the experience and ability of the attorney, as well as other relevant factors. ICRMA’s Litigation Manager serves as a valuable resource to the members and protects the pool’s assets, thus the member or adjuster shall discuss the selected attorney with the Litigation Manager before the engagement letter is sent. Claims reasonably expected to reach 50% of the member retained limit must have defense counsel assigned within 60 days of the receipt of the claim. Members must retain defense counsel on ICRMA’s Approved Panel Counsel to defend a claim. However, at the request of a Member, in extraordinary circumstances, such as a special expertise of proposed counsel not available from any Approved Panel Counsel, the Governing Board in its discretion may approve selection of counsel other than Approved Panel Counsel, on such conditions as may be set forth by the Governing Board. C. Attorney Client Relationship Defense counsel has an attorney-client relationship with any Member and/or Litigation Management Policies & Procedures Page 3 of 21 Effective July 1, 2015 individual covered party(ies) who are being defended and also with ICRMA as to the defense of the claim. D. Removal from the Panel Any defense counsel removed from the Approved Panel Counsel list shall not be permitted to apply for reinstatement until three years from the conclusion of the legal action that gave rise to the conflict. 2. POLICIES REGARDING LEGAL SERVICES All counsel assigned to ICRMA claims agree to the following: A. Engagement Letter All legal services performed, shall be initiated by an engagement letter sent by the Member’s TPA on its behalf and copied to ICRMA in the form set forth in the exhibits. No work shall be performed and billed unless such work has been undertaken pursuant to the engagement letter. B. Evaluation of Attorneys and Firms The performance of each pre-approved attorney will be evaluated annually by the Governing Board. The Governing Board reserves the right to remove any attorney from the panel. C. Monitoring Counsel ICRMA has the right to retain monitoring counsel, whose fees will be paid by ICRMA. The fees and costs for this shall not be applied against the Member’s self-insured retention as long as counsel acts only as monitoring counsel. Defense counsel shall fully cooperate with monitoring counsel. D. In-House Counsel A Member has the right to utilize its own in-house City Attorney as counsel to represent the Member in any litigation. However, the in-house counsel shall satisfy and comply with these Procedures. If the attorney is a city employee, his or her salary shall not be considered a defense cost nor will it count toward satisfying the member retained limit. E. Conflicts The defense counsel selected and the law firm of which he/she is a member must certify that they have no ethical or legal conflicts that would disqualify them from representing any of the Members. In addition, (i) defense counsel shall certify that they will refrain from initiating or maintaining any legal action against any Member, either by way of complaint or cross complaint, during the time that they are included on the panel and accepting defense work from a Member and/or ICRMA; and (ii) they shall agree to disclose any special facts that would or could potentially disqualify them from representation of a Member at the time of the case assignment, or immediately upon discovery. Litigation Management Policies & Procedures Page 4 of 21 Effective July 1, 2015 F. Biannual Litigation Management Meetings Defense counsel shall participate in litigation management meetings, at least biannually, between the Member, TPA, and ICRMA Litigation Manager. 3. CASE ANALYSIS AND STRATEGY A. Initial Case Analysis. Within sixty (60) days following assignment of a case, defense counsel shall complete and return a case analysis to the Member, its TPA, and ICRMA’s Litigation Manager in the form attached in the exhibits. The case analysis should include a comprehensive evaluation of the case and litigation plan, including the following: 1. Evaluation of the allegations and legal liability 2. Defense plan and strategy, including the anticipated course of action to be taken and the prospect for success (i.e. motion to dismiss, motion for summary judgment, negotiated settlement, and trial). 3. The facts or elements which must be proved or disproved and the discovery necessary to establish these. 4. The necessity for and timing of the discovery, filing of motions, negotiations, or other objectives. 5. A description of how the work will be distributed among those who will be working on the case. 6. The tactics to be used in defending the case and the advantages to be gained by use of these tactics. 7. Evaluation of settlement status and availability of ADR 8. Investigation, which includes identification of any additional information or documentation that is needed to disprove the plaintiff's claims or to establish defenses in the action. Whenever possible, this investigation and information-gathering shall be done by the Member or the Member's claims adjustor. B. Budget 1. In addition to and submitted at the same time as the Initial Case Analysis, Counsel shall provide an accurate estimate of defense costs for all litigated cases as set forth in the exhibits. Defense Counsel is expected to stay within the estimated case budget throughout the litigation and to report on fees expended in relation to the budget as requested by the Member, its TPA and/or ICRMA’s Litigation Manager. 2. All case budgets must be sent to the Member with a copy to the TPA and ICRMA’s Litigation Manager. Budgets must be approved by ICRMA’s Litigation Manager. 3. Approved Revisions to Case Budget. Changes can occur in any case that will affect the defense litigation plan and consequently alter estimated defense costs. As soon as it is reasonably foreseeable that a revision to the budget is required, an updated Litigation Management Policies & Procedures Page 5 of 21 Effective July 1, 2015 litigation budget shall be completed with defense counsel’s recommendation for a budget increase. Approval of the Member, its TPA and ICRMA’s Litigation Manager shall be required for all revised budgets. C. Reporting Defense counsel shall provide the following written status reports: 1. After initial case analysis, defense counsel shall provide mandatory written status reports at sixty (60) day intervals setting forth all substantive developments. The defense attorney handling the claim should prepare the status reports. Defense counsel shall report only on new developments since the last report. It is not necessary to repeat the case facts or information previously reported. Status Reports should be as straight-forward and as objective as possible to allow the Member, its TPA adjustor and ICRMA’s Litigation Manager to meaningfully analyze the case and to determine the course of action to be taken. Status reports should include the following: • The ongoing strategy for defense or resolution of the case, including factual and legal analysis of issues related to liability and damages; • A description of planned discovery with a time table for completion; • A brief synopsis of the discovery completed since the last report and significant information obtain through discovery; • Court dates, including, but not necessarily limited to, mandatory settlement conferences, trial setting conferences, arbitration and trial dates, and other hearings, and • New settlement demands and the status of any efforts with regard to ADR. Case developments that have a significant impact on litigation should be reported immediately by defense counsel. 2. Pre-trial report: No later than 120 days prior to trial, the defense trial attorney will provide a trial report (or binding arbitration report if applicable) which shall include: • An assessment of liability for all defendants; • An assessment of plaintiff’s damages; • An assessment of the legal defenses and probability of prevailing; • The verdict value assuming liability including a survey of jury verdicts and comparable cases; • An appraisal of settlement value, considering verdict value and chances of prevailing and a status of efforts regarding ADR; Litigation Management Policies & Procedures Page 6 of 21 Effective July 1, 2015 • Evaluation of expert witnesses and their expected testimony for both plaintiff and defense, and • The defense fees and costs to date, along with a trial budget as set forth in the exhibits. It is expected that cases will proceed to trial as expeditiously as possible. Defense counsel shall obtain the approval of the Member, its TPA and the ICRMA Litigation Manager prior to continuing the trial date set by the court. 4. COMMUNICATION A. Correspondence and pleadings Copies of all correspondence and pleadings shall be promptly provided by defense counsel to the Member, its TPA claims adjustor, and ICRMA’s Litigation Manager. Defense counsel will promptly respond to all written correspondence or phone calls and will keep the Member, its claims adjustor and ICRMA’s Litigation Manager fully advised of the progress in each case. B. Depositions, Trials, Arbitrations and Hearings Immediately upon receipt, defense counsel shall send notice of all depositions, trials, arbitrations, mediations and hearings to the Member, its TPA claim adjuster and ICRMA’s Litigation Manager. Defense counsel will coordinate scheduling with the member and ICRMA Litigation Manager prior to scheduling. The selected arbitrator must be approved by ICRMA’s litigation manager. 5. SETTLEMENT AUTHORITY Defense counsel shall not settle any claim or lawsuit or make a settlement offer in any amount without prior authorization from ICRMA when the settlement requires contribution from ICRMA. 6. POLICIES REGARDING FEES, EXPENSES AND REIMBURSEMENTS A. Attorney Hourly Rate The hourly rate charged shall not exceed the approved rates as listed in the exhibits, unless the Member agrees to pay any difference between the maximum allowed rate and the actual rate charged. ICRMA must be notified in writing if the Member agrees to exceed the maximum allowed rate. Regardless of the amount paid to defense counsel, whether it is ICRMA’s maximum hourly rate, or such additional amount as the Member may agree to pay, for purposes of computing the Member’s retained limit, ICRMA’s approved hourly rate shall be utilized. If the matter exceeds the Member’s retained limit, ICRMA shall only pay the amount invoiced up to a maximum of the fees listed in the exhibits. B. Counsel Billable Activities No more than two attorneys, and no more than one partner or one Of Counsel, shall be assigned to a matter without prior approval by the City’s TPA and Litigation Management Policies & Procedures Page 7 of 21 Effective July 1, 2015 ICRMA’s Litigation Manager. No more than one attorney’s time should be billed for depositions, hearings, motions, or internal conferences or meetings unless advance approval has been obtained from ICRMA’s Litigation Manager. C. Reimbursable Expenses/Disbursements Reasonable and customary expenses incurred in the case are reimbursable. Counsel shall include all individual items of expense and disbursement in the regular billings. Reasonable and customary expenses include travel costs, filing fees, court reporter fees, witness fees, and photocopying costs. All expenses and/or disbursements in excess of $500 shall be approved in advance. D. Travel Costs Reasonable and necessary travel costs are reimbursable expenses and must be approved in advance upon submission of the estimated travel expenses. E. Non-Reimbursable Expenses Expenses such as staff overtime, word processing or other secretarial or administrative functions, overhead expenses, special publications, or attendance at continuing legal education seminars shall not be reimbursable. F. Defense Experts Prior to engaging the services of any defense expert, defense counsel shall obtain the approval of the TPA and ICRMA’s Litigation Manager. G. Other Expenditures Defense counsel shall obtain the approval of the TPA and ICRMA’s Litigation Manager for the following expenses: 1. Independent medical examinations 2. Outside investigators 3. Retention of associate counsel, local counsel, or consultant 4. Filling of cross-complaints or counter-claims 5. Legal research projects expected to exceed four hours 6. Research for the preparation of and filing of all motions or other projects expected to exceed $500 7. Voluntary settlement conferences or ADR methods 8. Expenses expected to exceed $500, including copying expenses 9. Fees for trial support services 10. Video-taping of depositions 7. BILLING PROCEDURES A. Billing Statement A complete statement for services rendered shall be submitted every thirty (30) days. B. Legal Fees Legal services should be described in detail. Block billing will not be accepted. Litigation Management Policies & Procedures Page 8 of 21 Effective July 1, 2015 Any billing statement not in conformity with these rules will be returned to counsel. All charges for expenses shall be based on actual costs. No blanket charge for office expenses, administrative charges or the like shall be accepted for payment. Copying and facsimile charges are limited to no more than .10 cents per page and subject to pre-approval if expected to exceed $500. Use of couriers for same day delivery of documents or court filings is discouraged unless absolutely necessary. A descriptive statement should set forth the following: 1. Date the services were rendered; 2. A description of services including a description of each task performed; 3. Identity of the person(s) rendering the services described; 4. Rate at which the person(s) rendering the services is billed; 5. Amount of time expended by each person for the services described; 6. Calculated fee for that particular billing entry; and 7. The total amount paid to date. C. Billing Reimbursable Expenses and Disbursements Reimbursable expenses incurred and disbursements made, with supporting documentation for expenses in excess of $25, are to be itemized and adequately described. All vendor statements shall be attached to the firm’s legal bill. D. Final Disposition of Case Upon final disposition of a case (e.g., settlement, dismissal, etc.), counsel shall immediately contact all experts and vendors. Counsel must seek the return of any confidential documents provided in the case. Counsel shall request a final billing from all vendors and experts, and submit his or her own final bill within 60 days. All final billing statements must be clearly marked “Final Billing Statement”. Once ICRMA’s file is closed, ICRMA will not pay for any services rendered after file closure. 8. TRIAL REPORT At the conclusion of all trials, a brief summary trial report should be directed to the Member and ICRMA’s Litigation Manager outlining the trial results and lessons learned that may assist in future ICRMA litigation or risk management. 9. FINAL REPORTS A. Closing Report At the conclusion of the case, a short summary report shall be prepared and directed to the Member, TPA, and ICRMA’s Litigation Manager. Court orders and a fully executed settlement agreement shall be submitted to the TPA and ICRMA’s Litigation Manager when received. B. Evaluation of Counsel ICRMA’s Litigation Manager shall periodically review these evaluations, as well Litigation Management Policies & Procedures Page 9 of 21 Effective July 1, 2015 as the performance and the initial case analysis and, if necessary, make periodic recommendations to ICRMA concerning the continued status of a particular defense counsel on the approved panel counsel list. C. Audit of Defense Firms ICRMA shall annually review all defense panel counsel. The purpose of the audit will be to ensure attorneys are consistently following the Litigation Management Policies and Procedures, review subjective data such as closing ratios, legal expense ratios, and total legal expenses, and to report attorney performance to the members. 10. DISPUTES BETWEEN PARTIES A. Arbitration Any dispute between defense counsel and the Member or between defense counsel and ICRMA pertaining to these Procedures shall not be subject to any court action, but shall instead be submitted to binding arbitration. B. Selection of Arbitrator Arbitration shall be conducted pursuant to the California Code of Civil Procedure. Arbitration shall be conducted by a three-person panel. Each party shall select one arbitrator and the two arbitrators shall then select a third arbitrator upon mutual agreement. No arbitrator shall be employed or affiliated with the ICRMA or any party to the dispute. C. Arbitration Time Limits The selection of arbitrators shall take place within twenty (20) calendar days from the receipt of the request for arbitration. Unless mutually agreed otherwise, the arbitration hearing shall commence within forty-five (45) calendar days from the date of the selection of the arbitrators. D. Cost of Arbitration Each party shall pay the cost of its selected arbitrator and one-half the cost of the third selected arbitrator. In addition, each party shall be responsible for its own costs, expenses and legal fees of arbitration. E. Arbitration Procedure Except for notification of appointment and as provided in the California Code of Civil Procedure, there shall be no communication between the “parties” and the arbitrator(s) relating to the subject of the arbitration other than at oral hearings. The procedures set forth in California Code of Civil Procedure Section 1293.05 relating to depositions and discovery shall apply to any arbitration pursuant to this Section. Except as provided otherwise above, arbitration shall be conducted as provided in Title 9 of the Code of Civil Procedure (commencing with Section 1280). The decision of the arbitrators shall be final and binding, and shall not be subject to appeal. Litigation Management Policies & Procedures Page 10 of 21 Effective July 1, 2015 AGREEMENT TO COMPLY WITH PROCEDURES I AGREE TO ABIDE BY THE ICRMA’S LITIGATION MANAGEMENT POLICIES AND PROCEDURES. I UNDERSTAND THE CITY AND ICRMA HAVE THE RIGHT TO ENFORCE THE TERMS OF THIS AGREEMENT AS TO THE UNDERSIGNED ATTORNEY. Dated: [Attorney’s Law Firm] By: [Individual Attorney] Litigation Management Policies & Procedures Page 11 of 21 Effective July 1, 2015 Exhibit A - ICRMA Rate Schedule The hourly not-to-exceed rate for ICRMA defense panel attorneys is established as follows: Type of case Position Rate General Civil Litigation (including fire, police, premise liability, and dangerous condition of public property) Partner $225 Of Counsel $215 Civil Rights & Employment Practices Litigation Partner $250 Of Counsel $240 Appellate Work Partner $300* The hourly rate for Associates shall be no greater than 80% that of existing approved rates, or the actual Partner rate charged, whichever is less. Associates working appeals may only charge 80% of the hourly rate noted above, not 80% of the rate for appellate work. The hourly rate for Paralegals shall be $100. The rates shown are subject to change only with ICRMA Governing Board’s approval. *The $300 rate applies to partners only if an appellate law specialist, as certified by the State Bar, is being utilized for the appeal. If an appellate law specialist is not utilized, the rate listed above for the special type of claim instead applies. Litigation Management Policies & Procedures Page 12 of 21 Effective July 1, 2015 Exhibit B – Engagement Letter [INSERT DEFENSE COUNSEL NAME] [Date] Re: Name of Claim Date of Loss: Date Claim Made: Our File No.: Dear Mr./Ms. : This correspondence confirms that you have agreed to undertake the defense of the City in the above-captioned matter, and that you will be the attorney responsible for this matter. The City is a member of the Independent Cities Risk Management Authority (“ICRMA”) which provides pooled self-insurance for the defense and indemnity of this claim pursuant to the Memorandum of Coverage between the City and ICRMA. The ICRMA program year for this claim is [enter year] and the city has a self-insured retention of $[enter SIR amount]. The Memorandum of Coverage provides as follows: “The MEMBER acknowledges and agrees that its defense counsel has an attorney-client relationship with any COVERED PARTY who is being defended and also with ICRMA as to the defense of the CLAIM. MEMBER acknowledges and agrees that its defense counsel shall comply with ICRMA’s Litigation Management Policies and Procedures (LMPP).” This provision applies to your defense of this Claim. As a condition to this engagement, you agree to comply with all of the requirements of the LMPP which is available at http://www.icrma.org/Programs/Liability.aspx. As provided in the LMPP, your Initial Case Analysis and Budget are due on [enter date]. Comprehensive status reports are due every 60 days thereafter. As a further condition, you certify that the firm has appropriate insurance as outlined in the LMPP. Please review the LMPP regarding other reporting requirements and contact me with any questions. Your primary contact at the City shall be [enter name]. As provided in the LMPP, copies of all correspondence, pleadings, and reports should be sent to me, the City, and ICRMA’s Litigation Manager. All statements for legal fees and costs should be sent to me. Thank you for accepting this new case subject to the terms set forth in this Agreement. We look forward to working with you on this matter. Kindly countersign this engagement letter and return a signed copy to me [alternative: kindly respond to this email to acknowledge your agreement]. Litigation Management Policies & Procedures Page 13 of 21 Effective July 1, 2015 Very truly yours, TPA Adjuster Copy: City ICRMA Litigation Manager I AGREE TO THE TERMS OF THIS ENGAGEMENT AND AGREE TO ABIDE BY ICRMA’S LITIGATION MANAGEMENT POLICIES AND PROCEDURES. I UNDERSTAND THE CITY AND ICRMA HAVE THE RIGHT TO ENFORCE THE TERMS OF THIS AGREEMENT AS TO THE UNDERSIGNED ATTORNEY. Dated: [Name of Attorney’s Law Firm] By: [Individual Attorney] Litigation Management Policies & Procedures Page 14 of 21 Effective July 1, 2015 Exhibit C – Case Analysis Caption of Lawsuit: Court: Case Number: Date Suit Filed: Date of Service: Fast Track? _____ Yes _____ No Date of Loss: I. PARTIES A. Plaintiffs: B. City and City-Related Defendants: C. Third-Party and Other Defendants: II. TRIAL DATE AND OTHER IMPORTANT DATES III. JURISDICTION AND EVALUATION IV. TRIAL JUDGE AND EVALUATION V. EVALUATION OF COUNSEL A. Plaintiff’s Attorney’s Name and Evaluation: B. City’s Defense Attorney’s Name: C. Co-Defendants’ Attorneys’ Names and Evaluations: VI. STATEMENT OF FACTS VII. INJURIES VIII. SPECIAL DAMAGES A. Medical Expenses: Litigation Management Policies & Procedures Page 15 of 21 Effective July 1, 2015 1. Past: 2. Future: B. Loss of Earnings: 1. Past: 2. Future: C. Other (specify); IX. LIABILITY ALLEGATIONS A. Plaintiff’s Contentions: B. Defenses: 1. Legal Defenses: 2. Factual Defenses: C. Plaintiff’s Expert Witnesses and Opinions: D. Defense Expert Witnesses and Opinions: X. VERDICT EXPOSURE A. Chances of Defense Verdict: [Note: a percentage number shall be provided.] B. Gross Verdict Range as to all Defendants: C. Potential Offsets and Credits: D. Net Verdict Range to City after Offsets, Credits and Allocation of Fault: E. Plaintiff’s Attorney’s Fees (if applicable) F. Punitive Damages (if applicable) Litigation Management Policies & Procedures Page 16 of 21 Effective July 1, 2015 XI. SETTLEMENT HISTORY A. Last Demand: B. Last Offer: C. History of Settlement Negotiations: XII. RECOMMENDATIONS OF COUNSEL A. Reasonable Settlement Value: B. Proposed Litigation Strategy: C. Other Recommendations: XIII. MISCELLANEOUS A. Does Complaint Conform to the Tort Claim Filed? (If not, specify differences) B. Is Indemnification or Contribution Available? (If so, specify by whom, and in what amounts) DEFENSE FIRM: I have read and will comply with ICRMA’s Litigation Management Policies and Procedures and I affirm that there are no known legal or ethical conflicts in our representation of the defendant(s) in this case: Prepared by: Print Name Signature: Date Prepared: Litigation Management Policies & Procedures Page 17 of 21 Effective July 1, 2015 Appendix D – Litigation Budget Case Name: ________________________ ICRMA Member:___________________________ Case Caption: ________________________ Venue: __________________________________ Defense Firm: ________________________ Partner in Charge: ___________________________ Instructions: 1. Estimate the hours each attorney and paralegal will bill for each activity. 2. Total the hours for each person. 3. Multiply the hours by the hourly rate to project the per person fees. 4. Add all of the projected fees to obtain the pre-trial fees total. Part I: Pre-Trial Budget/Pre-Trial Fees A. Case Assessment, Development and Administration: ACTIVITY PARTNER HOURS ASSOCIATE HOURS PARALEGAL HOURS 1. Fact Investigation, _______________ _______________ ______________ Development & Admin. 2. Case Analysis/Strategy _______________ _______________ ______________ 3. Other Case Assessment, _______________ _______________ ______________ 4. Development & Admin. _______________ _______________ ______________ B. Pre-Trial Pleadings & Motions: ACTIVITY PARTNER HOURS ASSOCIATE HOURS PARALEGAL HOURS 1. Demurrer _______________ ________________ ______________ 2. Answer/Cross-Complaint _______________ ________________ ______________ 3. Other Pleadings _______________ ________________ ______________ 4. Dispositive Motions _______________ ________________ ______________ 5. Other Legal Research _______________ ________________ ______________ 6. Other Written Motions _______________ ________________ ______________ 7. Court Mandated Conf. _______________ ________________ ______________ Litigation Management Policies & Procedures Page 18 of 21 Effective July 1, 2015 C. Discovery: ACTIVITY PARTNER HOURS ASSOCIATE HOURS PARALEGAL HOURS 1. Written Discovery _______________ ________________ ______________ 2. Document Production _______________ ________________ ______________ 3. Depositions _______________ ________________ ______________ 4. Expert Discovery _______________ ________________ ______________ 5. Discovery Motions _______________ ________________ ______________ 6. Other Discovery _______________ ________________ ______________ Est. Total Pre-Trial Hrs. _______________ ________________ ______________ Hourly Rate _______________ ________________ ______________ Hours x Hourly Rate = _______________ ________________ ______________ Estimated Pre-Trial Fees Total Estimated Pre-Trial Fees: $_____________ Part II: Pre-Trial Budget Costs Name of Expert or Cost Indicate Type (expert, expert fee, or other cost) Total Cost Total Estimated Pre-Trial Costs: $__________________ Total Estimated Pre-Trial Fees & Costs: $__________________ Part III: Alternative Dispute Resolution ADR METHOD RECOMMENDED (Y/N) EST. FEES EST. COSTS TOTAL A. Mediation ( ) _____________ ______________ __________ B. Non-binding Arbitration ( ) _____________ ______________ __________ D. Binding Arbitration ( ) _____________ ______________ __________ D. Other ___________ _____________ ______________ __________ Litigation Management Policies & Procedures Page 19 of 21 Effective July 1, 2015 Part IV: Trial Preparation and Trial Note: An updated pre-trial budget must be submitted with a pre-trial report 120 days before trial is set to begin. A. Trial Fees 1. Witness Preparation i. Fact Witnesses ________________ Fee: $_______________ ________________ Fee: $_______________ ii. Expert Witnesses ________________ Fee: $_______________ ________________ Fee: $_______________ 2. Written Motions (itemize separately) Motion: _______________ Fee: $________ Motion: ________________ Fee: $________ Motion: _______________ Fee: $________ Motion: ________________ Fee: $________ 3. Jury Verdict & Other Required Submissions __________________________ 4. Other Trial Preparations & Support ________________________________ 5. Trial and Hearing Attendance _____________________________________ 6. Post-trial Motions & Submissions __________________________________ Total Estimated Trial Fees: $___________________ B. Trial Costs 1. Witness Fees ______________ 2. Trial Transcripts _______________ 3. Trial Exhibits _________________ Total Estimated Trial Costs: $_________________ Total Estimated Trial Preparation, Fees & Costs: ______________________ Part V: Appeal EST. FEES EST. COSTS TOTAL A. Appellate Motions __________ __________ __________ and Submissions B. Appellate Briefs __________ __________ __________ (Itemize Separately) C. Oral Argument 1. Preparation _________ _________ _______ 2. Attendance at Argument _________ _________ _______ Total Estimated Appeal Fees & Costs: $___________ TOTAL RECOMMENDED LITIGATION BUDGET (Parts I, II, III, IV & V): $_________________ Litigation Management Policies & Procedures Page 20 of 21 Effective July 1, 2015 PROJECTED COMPARISON --- SETTLEMENT AND DEFENSE COSTS AT EACH STAGE OF LITIGATION Settlement/Jury Value Range Stage of Litigation Anticipated Defense Costs & Fees at each stage $ __________ to $ __________ Now $___________________________ $ __________ to $ __________ Through ADR (Including $___________________________ any discovery necessary for ADR) $ __________ to $ __________ Through Discovery $___________________________ $ __________ to $ __________ Through Pre-Trial/Settlement $___________________________ Conference $ __________ to $ __________ Through Trial $___________________________ In executing and returning this analysis, you are warranting that you have read and will comply with ICRMA’s Litigation Management Policies and Procedures regarding defense litigation management and that there are no legal or ethical conflicts in your representation of defendant in this case. If more space is required to respond to any requested information, please asterisk the same and attach an additional sheet or sheets to the analysis. Prepared by: __________________________________ Litigation Management Policies & Procedures Page 21 of 21 Effective July 1, 2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0725 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ADOPTION OF 2015-2020-2030 STRATGIC PLAN, GOVERNANCE GUIDING PRINCIPLES AND PROTOCOLS: OPERATING GUIDELINES (City Manager Tom Bakaly) Recommended Action: City Council should: 1.Receive and file the 2014-2015 Performance Report (attached); 2.Adopt the Hermosa Beach 2015-2020-2030 Strategic Plan (attached); 3.Provide direction on any Governance Topics that were identified by a majority of Council (attached); 4.Discuss and revise as necessary and adopt the Governance Guiding Principles and Protocols: Operating Guidelines (attached); and, 5.Confirm the dates of January 8, 2016 and January 9, 2016 for the facilitated strategic planning session for 2016. Background: The City Council desired to pursue a Strategic Planning Model for Hermosa Beach. The key components of the model consist of: 1)Vision (Value-based principles - 15 years); 2)Plan (Strategic Goals - 5 Years); 3)Execution (Work program - 1 year); 4)Mission (Responsibility of City government; and 5) Core Beliefs (Values that define conduct). On June 5, 2015, June 6, 2015 and August 11, 2015, the City Council met with a facilitator to execute the Strategic Planning Model described above. Prior to those meetings, the facilitator met with staff and conducted phone interviews individually with City Council. City Council received public input at each of the three meetings and material relating to the planning process has been posted on the City’s website. Analysis: Council started their strategic planning with a review of City successes and challenges for 2015. City Council and Staff also identified service level increases and cost cutting measures that have been Hermosa Beach Printed on 10/8/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0725 implemented in the last year. The Performance Report is attached and is an important tool that helps us connect with our customers, celebrate our success and understand potential impacts of cost cutting measures. Council should receive and file the performance report. Council then created the components of the strategic plan by developing the City Council’s long-term vision through 2030; establishing 5 year goals through 2020; identifying Policy and Management Action Items for 2015; and determining the City’s Mission (role of government). The Strategic Plan that encompasses these areas is attached, along with an executive summary and a one-page (front and back) summary that is a useful communication tool. One thing that sets this strategic plan apart from many others is that City Council took the time to define what things mean. For example, the 2030 Vision Statement starts with saying, “Hermosa Beach is the Best Little Beach City.” City Council then agreed upon 8 statements such as “Appreciation of diverse, contrasting, relaxed life styles” and “Place for innovators, champions and iconoclasts to enjoy life and excel” to further define what Being the Best Little Beach City means. City Council then got more and more specific by strategically identifying 5 year goals and one year action plans. Council then got very clear on the role of government and how we are going to accomplish success through valued employees and volunteers. Management staff met as a team with the facilitator on August 11, 2015 and developed specific work plans with clear deliverables and milestone dates for the top and high priority action items identified by City Council in the strategic plan. Not all of these items will be completed in 2015, but there is a work plan to ensure Council action items are being met. Staff will continue to provide Council with an information update on the progress of action items on a quarterly basis. As part of the strategic planning process this year, City Council identified and ranked specific governance topics. Council should discuss how they want to address those issues and whether they would like to convert them into operating guidelines or protocols. City Council agreed to revisions to the Governance Guiding Principles for how Council, employees and the community are going to interact (attached). Council should discuss whether they are committed to following these guidelines. Council also revised 13 protocols or Operating Guidelines for dealing with information requests, employee contact, commission communication, etc. Council should discuss whether they are committed to following these Guidelines. On October 13, 2015, Council may want to take some time to discuss this document further, make any revisions and then adopt the Code of Conduct and Civility and Operating Guidelines. The following issues are ones that Council may want to specifically discuss: Agenda Process: City Council may want to elaborate on Protocol 4 under its Operating Guidelines to Hermosa Beach Printed on 10/8/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0725 be clearer about future agenda items and relation to Council goals. Council may also want to consider adopting guidelines for what constitutes a consent item. Communications: Council and Staff: Council may want to elaborate on Protocol 5 under its Operating Guidelines to be clear about expected turnaround times for information requests of the City Manager unrelated to an emergency situation or an imminent Council meeting. Email Guidelines: City Council may want to elaborate on Protocol 7 under its Operating Guidelines to be clear that City Councilmembers should use City email address for City business. Spokesperson on City Matters: City Council may want to clarify language in Protocol 11 under its Operating Guidelines. Currently the protocol calls for press releases and communication to be “tested” by the Mayor and Mayor Pro Tem. Staff has interpreted this to mean that all press releases need to be reviewed, but not formally approved by the Mayor and Mayor Pro Tem. Use of Council Chambers: City Council may want to add a protocol under its Operating Guidelines for the use of City Council Chambers. Lately, the question has arisen as to whether individual Councilmembers should be able to hold community meetings in the Council Chambers a few days before the Council meeting and review the Council Meeting agenda and other topics. Council should also give general direction regarding allowed uses of the Council Chambers. Lastly, City Council should confirm the previously established 2016 strategic plan dates of January 8, 2016 and January 9, 2016. It is important to do the strategic planning and goal setting early in the calendar year. Progress on Council goals was impacted this year by doing the strategic planning about 6 months late. Typically, we meet for two days and then return with a follow up session about two months later to finalize things before formally adopting the strategic plan. This schedule would allow for the fifth Council member that will be elected in early March, 2016 to provide input before final adoption and keep us on track for having the strategic plan in place relatively early in the calendar year. It is important to remember that the strategic plan and other items are “living and breathing” and should be dynamic and change as time goes on. If Council adopts the strategic plan, we will continue to use it (especially the Hermosa Beach Vision 2030) and Community Dialogue Decision making Tool as a basis for the General Plan update process. Attachments: 1.2014-2015 Performance Report 2.2015-2020-2030 Strategic Plan 3.2015-2020-2030 Strategic Plan Executive Summary 4.Governance Guiding Principles and Protocols: Operating Guidelines Hermosa Beach Printed on 10/8/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0725 5.2015 Leader’s Guide 6.2015 Action Agenda 7.2015 Plan in Brief Respectfully Submitted by: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 4 of 4 powered by Legistar™ Performance Report 2014 – 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California June 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 1 Hermosa Beach Vision 2029 HERMOSA BEACH 2029 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 2 Hermosa Beach Municipal Government Mission and Core Services The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 3 City of Hermosa Beach Goals 2019 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 4 City of Hermosa Beach Policy Agenda 2014 TOP PRIORITY Oil Ballot Measure for 2014 Downtown Core Development Public Safety Service and Staffing Study Municipal Carbon Neutral Action Plan General Plan/Local Coastal Program/Blueprint for a Low Carbon Future South Park: Upgrade Pacific Coast Highway Corridor Beautification Plan HIGH PRIORITY Schools Strategy and Specific Actions: Support for Top Quality Schools Sewer Replacement Program and Funding Mechanism Capital Improvement Program and Policy Comprehensive City Facilities Master Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 5 City of Hermosa Beach Management Agenda 2014 TOP PRIORITY Business Improvement District (BID) for Pier Plaza: Preparation Community Dialog/Decision Making Tool: Adoption, Implementation Late Night Action Plan: Update, Direction AES Rebuild Undersea Cable (Addition): Direction Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 6 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Public Safety Service and Staffing Study: Increased Level of Service, Increased Police Staffing; Reviewed Hiring practices Crime Analyst Position: Trend Analysis 2. Fire Truck and Rescue Ambulance: Purchased 3. Police Training Facility, including Shooting Range: Saving Overtime 4. Fire Collaboration with Manhattan: Administrative Battalion Chief (6 months) 5. Fire Study: Reaffirmed Chief, No Deputy Fire Chief, Study with Manhattan Beach Partnership Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 7 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Late Night Action Plan: Update 2. Conditional Use Permit Enforcement Team 3. Lower Crime Rate Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 8 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Oil Measure Process/Election Work: Product by City Staff; Model to Conduct a Controversial Election set the Standard for Future Development 2. Priority Based Budget: Format and Process 3. Classification and Compensation Study: 5% below Medians, Making Adjustment to 75% Goal; Demonstrated value of City Employees Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 9 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 6. Capital Improvement Program and Policy 7. Citywide Service Level/Performance Benchmark System 8. Phone System: Upgrade 9. Website: Upgrade on oil 10. Electronic Patient Care Records and Billing 11. Five Year Financial Plan/Fiscal Model 12. Recreation Software Upgrade and Fee Review 13. Overall Financial Solvency: No Structural Deficit Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 10 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACHIEVEMENTS 2014 – 2015 ★ 1. Comprehensive City Facilities Plan: Initiated Process 2. City Organization: Enhancements Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 11 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 1. Public Information and Communications Plan 2. Valuing Employees: Policy Statement 3. High Performance Organization: Training, Development 4. Citizen Compliant Tracking System: Development 5. Trash Enclosure Temporary 6. Employee Appreciation Program: Instant Bonus, Dinner 7. Annual Street Paving Program 8. Intergovernmental Outreach: a) Fire- Manhattan Beach b) AES Opposition to Rebuild c) Hernando Street/Bikeway d) Caltrans 9. Development Services Process Map 10. Land and Asset Management Software: Permitting Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 12 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Municipal Carbon Neutral Action Plan: Lancaster Tour – “Best Practices” 2. South Park Improvements: Phase I 3. Community Dialog and Tool 4. Sewer Replacement Program 5. General Plan – Blue Print for a Low Carbon Future 6. Local Coastal Plan: Development Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 13 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ 1. Low Impact Development Ordinance 2. Charging Stations: Parking Structure 3. City Energy Efficiency Report 4. Water Conservation: Community Outreach 5. Green Streets Policy 6. Schools Strategy: Administrative Offices to City, Before/After School Programs 7. South Bay COG: Climate Action Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 14 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Hotel Developments a. The Clash (30 Units): Moving Forward, More Collaboration with Development b. The Stand and Pier: Community Meeting, Revising Design c. 11th Street/Strand (100+) 2. Downtown Core Revitalization Strategy: Council Acceptance 3. Pacific Coast Highway/Aviation Corridor: Working Relationship with Caltrans, Project on “Radar” Screen, Verbal Commitment Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 15 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Economic Development Position 2. City Manager’s Economic Development Committee: Creation 3. Use Guide for Doing Business in Hermosa Beach 4. Economic Development Welcome Team 5. Petition to Sale L.A. Air Base: Staying Open 6. Skechers Development: Moving Forward Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 16 Hermosa Beach 2015 1. Business: Support Collaboration with City Development and Permitting Process 2. More Information to Community: Website Upgrade PIO 3. Strong Community Events: Less Impact More Family Friendly 4. More Quality Restaurants: Healthy Choice More Lunch Traffic 5. Low Business Vacancy 6. More Connections to Neighbors: Manhattan Beach Redondo Beach 7. Safe Community – Crime Down 8. More People During Day: Pedestrian Traffic Shoppers 9. Better Quality Streets Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 17 DEPARTMENTAL SUCCESSES CITY OF HERMOSA BEACH 2014 – 2015 Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 18 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: City Manager Please list your department’s most important achievements that were completed during 2013 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Completed Oil Ballot Measure Impacts: Success: Hired New Public Works Director Impacts: Leadership for Public Works Success: Completed Public Safety Service and Staffing Study Impacts: Success: Completed design and began construction on South Park Impacts: Success: Completed Project Study Report (PSR) with CalTrans for PCH – Funded by COG Impacts: Success: Provided High Performance Organization Training for City Staff Impacts: Engaged Staff in Training to Shift Culture to Achieve High Performance Success: Continued 360 Degree Performance Review for City Manager Impacts: Allowed for Top Down and Down Up Review of Leadership Leading to Higher Engagement Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 19 Success: Served on Budget Committee/South Bay COG Impacts: Success: Oversaw another effective Fourth of July campaign to reduce holiday impact Impacts: Addressed Issues with Fourth of July Holiday Impacts Success: Created more space for Schools by moving School Administrative offices to South Park Impacts: Success: Developed 5 year CIP Master Plan Impacts: Success: Funding for City Manager’s Department Management Analyst Positions Impacts: Budgeted, Filled, Temporary to Full-time Status: Environmental Services Coordinator and Management Analyst Success: Pilot Parking Program – Testing of Flexible Pricing Models & Meter Technology Trial Impacts: Tested Viability of Demand Pricing on City Parking Meters and Gathered Input Regarding Industry-leading Versions of Single-space Parking Meters/Sensors Success: Approval of PHASE 1 Parking Infrastructure Expansion – Citywide Curbside Smart Meter Upgrades Impacts: New Single-Space, Credit-Card Parking Meters Along Commercial Corridors Success: Public Information Officer Selection Impacts: Centralized, Comprehensive Public Relations Services Success: ‘SpeakUpHermosa!’ – Hermosa Beach Community Engagement Portal Impacts: Created On-line Portal for Community Engagement and Citywide Communications Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 20 Success: Holiday Parking Program Impacts: Collaborative, Formalized Marketing Plan w/ Chamber of Commerce. Holiday Bagging. Success: On-line Service Request Filing Impacts: Expanded Options on City Website for Service Request Filings by the Public Success: League of California Cities – Worksite Wellness Grant Recipient Impacts: Competitive Grant Centered on Funding Worksite Wellness/Health Initiatives Success: Accela Purchase – Land & Asset Management Software Impacts: Land & Asset Management Software for City Departments Success: City Monthly E-Newsletter Impacts: Formalized Monthly E-Newsletter In-House Success: Civic Issue Tracking Impacts: Expanded Departmental Civic Issue Tracking Efforts via Landport Software Success: Departmental Performance Measurement/Benchmarking Impacts: Established Citywide Performance Measures & Benchmarking Standards Using National Data Success: Health and Wellness Grant Committee meetings Impacts: Health and Wellness Success: Components of Downtown Core Strategic Plan were accepted by Council on Feb. 24th Impacts: Beginning to start public input on the various benefits the plan offers Success: Created an Economic Development Position Impacts: Sales tax has increased and customer service has been improved Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 21 Success: Created a User Guide for Doing Business in Hermosa Beach Impacts: Improved customer service and assist new start-ups Success: Skechers Development Impacts: High profile company that matches culture and will improved a blighted site at entryway Success: 148 New business licenses in 2014 Impacts: Sales tax increased by 2 % - façade and tenant improvements in commercial corridors Success: Pier & Strand Hotel Mixed Use– Proposed Development Impacts: Potential to improved blighted beachfront sites and increase TOT and sales tax Success: OTO Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Pier/Strand Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Partnerships with the Hermosa Beach Chamber of Commerce Impacts: Improved Fiesta and much better communications with local businesses Success: Sociable City Plan Development Impacts: Brought together restaurant owners and residents to develop a joint plan to improve the entertainment zone and open a line of communication Success: New Business License and Permit Processing Application & System Impacts: Business friendly system for development services applicants Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 22 Success: City Council adopts the municipal carbon neutral plan and set a goal to achieve carbon neutrality by 2020. Commence implementation of the plan including hiring a consultant to develop a planning and tracking tool and delivering presentations at statewide and local meetings Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Organize and coordinate elected officials, staff and community stakeholders for an Earth Day Tour to the City of Lancaster to learn and share carbon reduction initiatives and establish sister-city relationship Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Update water conservation rules in response to Governor Brown’s Executive Order for Hermosa Beach residents to reduce water use by 20%. Development and distribution outreach and education materials in local news media and on City website, establishment of a draught tolerant-plant demonstration garden at City Hall Impacts: Compliance with state law and supporting Goals of a more sustainable Beach City Success: Manage the solid waste contract, coordinate CalRecycle annual compliance reporting including data compilation, site inspections, participation in regional stakeholder groups Impacts: Supports providing 1st Class Services, compliance with state law, and supporting goals of a more sustainable Beach City Success: Implement the Sustainability Plan including organizing a forum on Community Choice Aggregation, expanding bike parking, expanding employee commute incentives Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Assist with oversight of the NPDES Permit and the City’s storm water management program including participation at EWMP meetings, managing the Clean Bay Restaurant Inspection Program, pursuing funding for stormwater projects Impacts: Supports More Livable City and supports Goals of a more sustainable Beach City Success: Organize and assist with the application, outreach and education for the Wyland National Mayor's Challenge for Water Conservation for which Hermosa won their division Impacts: Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 23 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Oil Project preparation for vote - Certification of EIR, Completion of CBA and HIA, public outreach including website updates, media outreach, hosting informational forums Impacts: Public was thoroughly informed and provided opportunities for input and to become well equipped with information to make an informed decision Success: General Plan and Coastal Land Use Plan update – Progress continuing. Vision Statement approved by Council. Continuing funding to support this work provided by Strategic Growth Council Grant (410K) and another Grant received (100K) to integrate Local Coastal Program (LCP) Impacts: Long term visions for land use and transportation and other policies linked to sustainability and carbon reduction will be adopted into General Plan, allowing for their implementation into the future. Integration with LCP will give authority to City to issue Coastal Development Permits improving efficiency and linking to city goals. Success: Downtown Core Revitalization Strategy – Accepted by City Council Impacts: Puts in motion the implementation of public improvements (Hermosa Avenue and Pier Plaza), and establishes the guidelines and pushes forward zoning and parking code changes to encourage complementary private development, intended to improve and revitalize the downtown core. Success: Late Night Action Plan items – Food Alcohol Sales policy codified, Conditional Use Permit Review process improved, standards adopted for managing lines at restaurants, and allowing retail encroachments Impacts: Improves clarity for businesses and improves ability to enforce codes fairly all with the goal improving the compatibility of late night businesses with other commercial uses and nearby residents. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 24 Success: Enhanced Code Enforcement and Coordination with Police Department Impacts: Additional staffing and regular coordination with Community Service Officers and Police has increased efficiency and compliance reducing impacts of late night establishments on residents and other businesses, as well as improved compliance in other areas such as signage and construction activities. Success: Carbon Neutral Action Plan for Municipal and Community Impacts: Progress on Municipal Plan, and coordination with and transfer of responsibility to Environmental Programs Analyst to accelerate progress. Integration of Community Carbon Neutral Planning into General Plan. Success: Trans-Pacific Fiber Optic Cable Entitlement Process initiated Impacts: Preliminary lease terms negotiated, EIR firm hired and process to entitle project initiated. City to receive significant revenue from lease, while process will ensure project will proceed with minimal impact. Success: Facilitation and Permitting of New Development Activity Sensitive to Character of HB Impacts: Continue to provide excellent service with limited staff that balances economic development with quality of life issues and community engagement in the review process important to local residents. New projects include proposed new hotels, Skecher’s office building/design center, new office and commercial buildings, etc. all in various stages of the entitlement process Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 25 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: South Park Design was completed and construction began in April 2015 Impacts: Upon completion, the park will bring more recreational opportunities for the community with a two to five year old play area as well as a six to twelve year old play area, both accessible for children of all abilities. There will also be an enhanced Community Garden area that can be enjoyed by both children and adults. Success: Theatre Improvements: new light board, new sound board, new LED strip fixtures, new wireless microphones, new main speakers, new front fill speakers, and new main curtain with valance and teasers through partnership with the Hermosa Arts Foundation. Impacts: The new technical hardware is more desirable to clients and increases the theatre’s ability for both higher end productions as well as increasing the variety of productions. The LED lights are more energy efficient. Success: Transition from CLASS to Active Network Impacts: Active Network provides a more user-friendly experience for class and camp registration, allowing users to create their own account and register at any time, as well as request facility rentals. Success: New events such as World Cup Viewing Parties, Fin Fest and CrossFit Games during the Summer of 2014. Impacts: The events provided more family friendly/recreational opportunities and allowed for a greater variety of events for the community to enjoy. Success: Expansion of the P.A.R.K. After School Program in March 2014 with the addition of 20 more students. Impacts: Provides after-school care to the residents of Hermosa Beach for 90 children. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 26 Success: Increased amount of scheduled activities in the Hermosa Five-O Senior Activity Center leading to increased membership. The center now offers activities 7 days a week. Impacts: More recreational activities for the 50plus community to enjoy. Success: Updating Special Event Application to allow for and electronically fillable format. Impacts: Provides more user-friendly approach when completing the application and aligns with the city’s efforts to go green as this allows the application to be completed and submitted without printing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 27 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Selection of Financial Advisor, Bond Counsel for Oil Settlement and Sewer Bond Issues Impacts: Best Advice/Least Expense/Facilitation of Bond Issuance Success: Priority Based Budgeting Model Presented to Council Impacts: Alignment of Departmental Programs with Community Priorities, Better Decision making Model for City Council Success: Presentation of Performance Measures Impacts: Quantitative Measurement of Departmental Performance, Benchmarking with Other Cities Success: Update of Financial Policies to Include Street Improvement Pavement Condition Index Goal Impacts: Setting of Goal/Measurement of Progress on Street Improvements Success: Fiscal Health Model Impacts: Improved Presentation of Five Year Forecast, Modeling of Scenarios to Improve Understanding of Financial Issues Success: Procurement Policy Update (thanks to City Manager) Impacts: Higher Limits for Increased Efficiency Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 28 Success: Pilot Parking Meter Project/Demand Parking Rates Impacts: Purchase of Additional Smart Meters Improves Convenience for Public, Improves Efficiency of Collection, Additional Revenue for High Demand Times Success: Implemented Second Cash Register for Cashier Division Impacts: Increased Efficiency for Staff, Less Wait Time for Customers Success: Implemented Remote Deposit for Community Resources/Armored Transport for Cash/Check Deposits (Ceased Service During Economic Downturn) Impacts: Take Advantage of Newer Technology to Improve Efficiency/Free Up Police Personnel for Higher Priority Calls for Service Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 29 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Obtained Council support/funding for Emergency Operations Plan update. Impacts: Allowed search for and selection of consultant. Success: Began renovation/clearing of room adjoining EOC (removed loose items) Impacts: Allows to proceeds to next steps to enlarge EOC area(s) to include communications, break-out meeting rooms and restroom facilities. Success: Facilitated delivery of CPR-AED training for City staff. Impacts: More than half of City staff now has knowledge of a potentially life-saving skill. Success: Designed, purchased and used pop-up banners for public presentations. Impacts: Banners are easily stored and deployed and provide a visual to public audiences and consistent talking points for FD personnel. Success: Completed grant-funded SmartClassroom project in the EOC. Impacts: Course participation of HBFD personnel in regional courses and remain in Hermosa Beach via this technology (regional curriculum still being developed). Success: Launched social media presence on Facebook and Twitter. Impacts: Provides another avenue for the exchange of information with the public. Success: Conducted/hosted a fireground survival course for Area G fire departments. Impacts: Provided opportunity for firefighters to practice self-extrication from entrapments. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 30 Success: Held a Fire Engineer’s exam. Impacts: Established an acting engineer list. Success: Opticom survey and repairs to certain intersections performed by vendor. Impacts: Some inoperable Opticom intersections were repaired. Success: FD staff constructed Santa’s “sleigh” for the annual Santa Sleigh Ride. Impacts: Visited 10 different neighborhoods over two nights with PD. PW assisted in planning. Success: Hosted Strike Team Leader-Engine training for the South Bay. Impacts: Enabled South Bay Strike Team Leaders to receive required annual training. Success: Developed position of and job description for Emergency Management Coordinator. Impacts: Allowed recruitment process to commence. Success: Participated in National Night Out. Impacts: Fire personnel, along with PD, PW and Lifeguards, visited several neighborhoods to provide presentations and to meet-and-greet. Success: July 4th planning, response and post-event review. Impacts: Improved community safety on July 4th. Success: Collaborated with PD to evaluate school sites for safety issues and made recommendations. Impacts: Aided the schools in Hermosa to be safer in fire protection, escape routes, and intruders/active shooters. Success: Launched ePCR program. Impacts: Allows for improved documentation and data analysis. Further technological improvements will also help reduce staff work with report writing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 31 Success: EOC Exercise Impacts: Helped identify additional areas requiring attention and improvement. Success: ICMA Study Impacts: Provided a third-party review of and recommendations for the City’s fire department. Success: New antenna installed on EOC roof (in collaboration with PD). Impacts: Enables improved communication from EOC with fire, police and public works units. Success: Updated Personnel Exchange Agreement with Manhattan Beach. Impacts: Previous agreement included only firefighter/paramedics; new agreement includes the rank of fire captain. Success: Created an Emergency Action Plan template for use by all City departments. Impacts: Facilitated the creation of department and location specific emergency action plans throughout the city. Success: Tri-fold pamphlets developed by FD personnel. Impacts: Provides a public information resource to share at special events, service club meetings, etc. Success: Executed contract for new fire engine. Impacts: Enabled process to proceed to research and design phase by fire engine committee. Success: Executed contract for new rescue ambulance Impacts: Enabled process to proceed to research and design by rescue/ambulance committee. Success: Streamlined fire inspection invoicing. Impacts: Lessoned personnel hours required to process invoicing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 32 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Police Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Officer Mick Gaglia was awarded with the Distinguished Service Award during the South Bay Medal of Valor Ceremony. Impacts: Positive media coverage of the event and several print articles about Officer Gaglia’s actions that saved the life of one of our residents. Success: Successfully handled two impromptu “Hidden cash” events at our beach. Impacts: Our City was inundated with vehicle traffic and large crowds when the media announced that cash had been hidden in the sand in Hermosa Beach. Our officers quickly managed the crowds and cars, and utilized social media quickly to inform everyone once all of the cash had been found. Success: World Champion Los Angeles Kings Parade along The Strand Impacts: Well-planned and coordinated event working with neighboring public safety agencies ensured the safety of everyone lining the parade route. Success: World Cup Soccer Viewing Parties Impacts: The City hosted two very well attended viewing parties that attracted large crowds to Pier Plaza. Crowds and traffic were both managed well. Success: Uneventful July 4th in Hermosa Beach Impacts: Maximum deployment of HBPD along with 50 LASD deputies throughout the holiday weekend resulted in an enjoyable weekend for everyone at the beach. No problems all weekend. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 33 Success: Fin Fest Impacts: Shark Week was a well-attended family event that culminated with a free concert on the beach attended by approximately 10,000 people. The crowds and traffic were managed well. Success: Downtown Camera Project Impacts: Council approved the project that no doubt will enhance the safety in and around Pier Plaza. Success: Successfully recruited and hired 5 new police officers Impacts: Three officers have completed their training and are working in the field. Two recruits will graduate the academy in 2015. Once they are assigned to the field, we will be able to assign a dedicated team to the downtown area. Success: Successfully scanned all records/documents dating back to 2009 Impacts: This system will allow easier access to historical files and data. Success: CALEA Reaccreditation (March 2014) Impacts: National recognition acknowledging the HBPD as maintaining high law enforcement performance standards. Success: “Hide It. Lock It. Keep It.” Crime Prevention Campaign Impacts: Developed and rolled out the campaign to encourage residents to harden the target regarding property crimes. Success: HBPD Open House and Bicycle Safety Fair Impacts: Well-attended event by 250-300 residents. Demonstrations included “shoot/don’t shoot” video scenarios, tours of the jail and police station, face painting and bounce house for the children, along with Santa! Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 34 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: In-Pavement Crosswalk Flashers Replacement. The project was completed ahead of schedule and within budget Impacts: Created a safe environment at 3 crosswalks on Pier Avenue Success: CIP 11-602 Clark Field –Phase I electrical upgrades and CIP 13-649 Community Center’s electrical upgrades and fire alarm system Installation Impacts: Completed the relocation of the main service electrical panel and switches from the old announcers booth and allowed for a simplified system to turn off and on the Clark Field Lights. Success: CIP 13-659 Municipal Pier Structural Repairs – Phase II completed ahead of Schedule and well within budget. Impacts: Completed additional repairs to 13 piles underneath the pier. Success: CIP 12-153 Fire Department Hybrid Beacon Project completed on time and under budget Impacts: Replaced the existing traffic signal light for the fire department with a new traffic signal that allows for remote activation and painted to match the Pier Avenue design of poles and street amenities Success: Completed CIP 10-426, 11-401-, 12-401 Sewer Improvements – Various Improvements in February 2014 Impacts: Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 35 Success: Completed CIP 11-127 and CIP 12-127 Street Improvements – Various Locations in February 2014. Impacts: The project consisted of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and grade adjustments for drainage correction distributed among 34 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree replacement, and street signage. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed CIP 13-127 Street Improvements – Various Locations in December 2014. Impacts: The project consists of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and improvements for drainage correction distributed among 20 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree removals for drainage correction measures, and additional bike road repairs. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed construction for CIP 13-401 Sewer Improvements – Various Locations Impacts: This project rehabilitated and or reconstructed segments of deteriorated or damaged sewer pipes at various locations. The project included replacing existing sewer manholes as well as the construction of new manholes to allow sewer crew access for routine sewer cleaning and maintenance. The project also included implementing a sewer repair lining system for approximately 4,000 linear feet of our sewer system. The extension of an existing reclaimed water main on Herondo Street to Hermosa Avenue was added to the project. The extension was for approximately 775 feet, plus an additional distance on Hermosa Avenue to connect with the medians the City of Redondo Beach is renovating. Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Reducing and ultimately eliminating any future sewer spills is a State mandate and the goal of the City of Hermosa Beach. Success: Filled City Yard Crew Leader 4 year vacancy Impacts: Productivity and assistance in management Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 36 Success: Temporarily filled vacant maintenance positions due to promotions and retirements Impacts: Sustain productivity Success: Installed compactor for Lot A including all related utilities and fence. Removed old trash enclosure, paved area and adjusted parking layout. Impacts: Cleaned Lot A appearance, removed problem with foul smell in the Downtown area and increased parking by 4 additional spaces. Related to fulfilling Economic Development goals and more sustainable and livable city. Success: Completed South Park new office construction for the Hermosa Beach School district including constructing a restroom separation in women’s restroom. Impacts: Helped school district with space problem. Met high priority of ‘Schools Stragegy and Specific Actions: Support for Top Quality Schools’. Success: Coordinated hazardous waste, shred day and composting events Impacts: Community values, met goal of more sustainable and livable city. Success: Completed new office construction at Community Service building for new manager, renovated restroom and stairway. Impacts: Facilitated a new position work area which facilitates in the City in providing high performing 1st class services. Success: Ordered and installed new PD generator, relocated and built new enclosure. Impacts: Allows PD to continue to function with power outage and meets goal of ‘Commitment to a Safe Community’. Success: Installed new security lights on Plaza Impacts: Increases safety and meets goal of ‘Commitment to Safe Community’. Success: Upgraded all Plaza Lights to LED Impacts: Reduces energy usage and carbon output and contributes to meeting high priority policy agenda of carbon neutrality. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 37 Success: Revised storm drain cleaning contract. Completed bid process for new contract Impacts: Ensures compliance with MS4 clean water permit which meets goal of ‘More Livable, Sustainable Beach City’. Success: Replaced gym scoreboard with new remote wireless scoreboard. Impacts: Providing community and basketball league a wireless scoreboard system and meet goal of ‘More Livable, Sustainable City’. Success: Revised elevator contract and completed bid process for 3 year contract Impacts: Assure safe reliable elevator service and provides for meeting goal of high performing city providing 1st class service. Success: Coordinated emergency sewer repairs at on Oak Street that affected trailer park sewer usage. Coordinated emergency sewer repairs at 9th and Ardmore Ave. Impacts: Allowed residents sanitary convenience and meets goal of providing 1st class services. Success: Installed new doors and hardware at Pier restrooms at the beach. Impacts: Helps provide 1st class services and maintain beach lifestyle. STRATEGIC PLAN 2015 2020 2030 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail: sumekassoc@gmail.com Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 Table of Contents Strategic Planning for the City of Hermosa Beach 1 Hermosa Beach Vision 2030 3 Hermosa Beach Municipal Government: Mission 8 City of Hermosa Beach Plan 2015 – 2020 13 City of Hermosa Beach Action Agenda 2015 32 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in writing. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 1 STRATEGIC PLANNING FOR THE CITY OF HERMOSA BEACH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 2 Strategic Planning Model for the City of Hermosa Beach Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome-base objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Council, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 3 HERMOSA BEACH VISION 2030 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 4 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! (1) Our Hometown Spirit, (2) Our Beach Life Style, (3) Our Eclectic Downtown, (4) Our Vibrant Entry Corridors (5) Our Leadership in Environmental Sustainability, (6) MAKES US DIFFERENT AND SETS US APART. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 5 Hermosa Beach Vision 2030 PRINCIPLE 1 THE BEST LITTLE BEACH CITY Means 1. Appreciation of diverse, contrasting, relaxed life styles 2. Small, compact city distinct from others 3. Pacific Ocean and our beach serving as the focal point of Hermosa Beach 4. Preservation and celebrating the history, architectural diverse heritage of Hermosa Beach 5. Diverse housing options 6. All feeling welcome in our community 7. Top quality, small hotel(s) and retail for our visitors 8. Place for innovators, champions, and iconoclasts to enjoy life and excel PRINCIPLE 2 HOMETOWN SPIRIT Means 1. All generations feel at home and bring energy to our community 2. Neighborhood schools providing top quality, nationally recognized educational programs and support by the community 3. Residents and community base belong to, are engaged in volunteering and contribute to our community 4. Locally owned businesses participate in and contribute to our community 5. Residents feeling and being safe at home and throughout the city 6. Residents knowing and helping their neighbor 7. Small locally owned commercial areas serving the neighborhood and visitors 8. Great place for raising a family Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 6 PRINCIPLE 3 BEACH LIFE STYLE Means 1. Casual life style: flip flops, shorts 2. Residents and visitors value our beach 3. Emphasis on outdoor healthy living and activities 4. Clean beach, clean ocean 5. Strong community events and festivals: some for our residents and some drawing visitors 6. Easy, convenient beach access for all 7. Enjoying the ocean, playing volleyball, surfing and athletic activities, walking on our beach 8. The Strand: walk, bike and enjoying the sunset 9. Opportunities to meet people, to socialize with diverse people PRINCIPLE 4 ECLECTIC DOWNTOWN Means 1. Unique, locally owned retail shops offering a variety of products 2. Well maintained, artistic, attractive public spaces 3. Downtown as a community focal point and destination – near our beach 4. Pedestrian friendly and walkable area 5. Increased day time commercial population 6. Civic Complex and Pier Plaza are defining anchors for Downtown 7. Locally owned quality dining and entertainment venues Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 7 PRINCIPLE 5 VIBRANT ENTRY CORRIDORS Means 1. Well designed commercial centers with viable businesses serving the needs of residents and drawing others to Hermosa Beach 2. Attractive, well maintained entrances, streetscapes and medians that signify that you are in Hermosa Beach 3. Expanded commercial tax base 4. Professional and small business office spaces 5. Positive environment for business investment along the corridors PRINCIPLE 6 LEADERSHIP IN ENVIRONMENTAL SUSTAINABILITY Means 1. Stewardship of natural resources: beach and living environment 2. Use of alternative energy sources within the City 3. Reduced dependence upon the automobile through the use of alternative transportation modes 4. Bike lanes and sidewalks connecting community destinations 5. Water conservation and reuse throughout the city 6. Leading edge achieving in carbon neutrality for the municipality and community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 8 HERMOSA BEACH MUNICIPAL GOVERNMENT: MISSION Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 9 Hermosa Beach Municipal Government: Our Mission The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, (1) Environmentally (2) Responsible to Govern the Community (3) and to Provide 1st Class Municipal Services (4) in a Customer Friendly Manner. (5) through Valued Employees and Volunteers. (6) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 10 Hermosa Beach Municipal Corporation Our Mission PRINCIPLE 1 BE FINANCIALLY RESPONSIBLE Means 1. Delivering city services in the most cost effective and efficient manner 2. Investing in the maintenance and upgrade of City facilities and infrastructure 3. Develop a balanced budget based upon direction and guideline from City Council 4. Maintaining a useful, accurate financial reporting system that allows for appropriate checks and balances 5. Overseeing financial condition and processes 6. Maintaining financial reserves consistent with City policies and national standards 7. Providing residents and businesses service value for their tax dollars and fees PRINCIPLE 2 BE ENVIRONMENTALLY RESPONSIBLE Means 1. Incorporate environmental sustainability principles in city decisions, budgets, facilities and plans 2. Educate the community on environmental issues and the impacts of their daily decisions on the environment 3. Reduce the carbon footprint and become carbon neutral as a municipal corporation 4. Conserve the use of natural resources: energy and water 5. Plan for resilient responses to the impacts of climate changes 6. Monitor the condition of the environment and evaluating the impacts of City decisions and actions 7. Evaluate the environmental return on City investments and decisions Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 11 PRINCIPLE 3 GOVERN THE COMMUNITY Means 1. Develop, adopt laws, policies and plans 2. Determine the vision, mission, goals and plans for the City 3. Maintain a transparent City government and governance process 4. Inform the community in a timely manner 5. Engage the community in the governance process through boards, commissions and committees; public hearings; community meetings 6. Act with civility and respect for each other, City staff, public and others 7. Respect the rule of law 8. Act in a fair and impartial manner acting without favoritism 9. Conduct self in an ethical manner avoiding conflicts of interests and negative perceptions 10. Make decisions that are in the best interests of the community as a whole 11. Seek input from the community prior to making a decision 12. Represent the municipal corporation to others PRINCIPLE 4 PROVIDE 1ST CLASS MUNICIPAL SERVICES Means 1. Defining and prioritizing City services and levels of service 2. Listening to and understanding the needs of City residents and businesses 3. Looking for ways to improve service delivery or to increase productivity through innovative process 4. Evaluating the individual performance with accountability for the results 5. Measuring City and department services through performance benchmarks and metrics with accountability 6. Knowing and applying "best practices" to the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 12 PRINCIPLE 5 CUSTOMER FRIENDLY MANNER Means 1. Looking for ways to say "yes"; when having to say "no", helping the customer to understand 2. Evaluating level of customer satisfaction 3. Smile 4. Listening to and knowing your customer 5. Presenting a positive image for the City PRINCIPLE 6 VALUED EMPLOYEE AND VOLUNTEERS Means 1. Maintain compensation policy based upon balancing market, performance and the community’s total cost of government 2. Valuing and recognizing the contribution and performance of volunteers and employees 3. Maintaining a positive work environment that encourages a sense of purpose, autonomy and fun 4. City is a Team 5. Hiring and retaining a top quality City workforce and volunteers 6. Defining individual performance expectations and standards linked to compensation for employees Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 13 CITY OF HERMOSA BEACH PLAN 2015 – 2020 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 14 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 15 Goal 1 Commitment To A Safe Community OBJECTIVES 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community VALUE TO RESIDENTS 1. Safe community for family members: all generations 2. Feeling safe and secure at hotels and in the community 3. Protection of home and property values 4. Safe community events and festivals 5. Timely response to all emergency calls for service Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 16 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Having safe 4th of July and major events 2. Late night behaviors and criminal activities 3. Increasing homeless population – pushed out of Los Angeles 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 6. Fluctuating seasonal/weekly/calendar sensitive deployment 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 8. Working with businesses and residents 9. Connecting with the Hermosa Beach community 10. Community demand for transparency LONG TERM CHALLENGES AND OPPORTUNITIES 1. Developing innovative programs to create a safe community 2. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues 3. Environmental and building designs for safety 4. Police use of cameras including guidelines and storage/retrieval 5. Intercity collaboration on public safety services, facilities, programs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 17 POLICY ACTIONS 2015 PRIORITY 1. Community Policing Action Plan Top Priority 2. Homeless Strategy and Action Plan High Priority 3. Body Cameras MANAGEMENT ACTIONS 2015 PRIORITY 1. Late Night Action Plan Top Priority 2. Public Safety Service and Staffing Study High Priority 3. Construction Fences – Appearance and Personal Injury MANAGEMENT IN PROGRESS 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 18 MAJOR PROJECTS 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) ON THE HORIZON 2016 – 2020 1. Fire Department Accreditation (2018) 2. Youth Police Program: Development 3. Traffic Calming Plan/Process: Evaluation, Direction on Standards and Criteria, Funding 4. Opticom System for Traffic Control Devices: Direction, Funding 5. Fire Collaboration/Consolidation: Report with Options, Direction 6. Bike Safety Plan: Evaluation, Direction, City Actions (East-West) 7. City/Los Angeles County/South bay COG Task Force on Homeless Populations, Veterans 8. Crime Prevention through Environmental Design: Lighting Plaza/Parking Lots/Laredo Plaza 9. Bikes on Strand – Parking and Speeding: Direction, code Clarification, Resources 10. Commercial Use of Beach Policy/Regulations: Direction, Code Clarification, Resources 11. Code Enforcement Policy: Direction, Level of Enforcement A. Bikes on Strand: Parking and Speeding B. Stealing Recyclables C. Street Peddlers Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 19 Goal 2 Financially Sound City Government OBJECTIVES 1. Partner with others for reduced service costs 2. Invest in City infrastructure and community opportunities 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 4. Leverage City resources through outside funding sources, including grants and strategic use debt 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 6. Achieve “Municipal Carbon Neutral” goal VALUE TO RESIDENTS 1. City acting as responsible steward of the City's resources 2. Value for their tax dollars and fees 3. Keeping Hermosa Beach an affordable place to live 4. City service delivered in an efficient manner 5. City working with others to improve service delivery or expand resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 20 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Payment of oil liability and informing residents 2. Funding to address aging infrastructure and facility needing maintenance and replacement 3. Costs of long-term employee obligations: pensions, OPEB 4. Developing fees based on users covering the costs of service delivery 5. Valuing, recruiting and retaining quality City employees 6. Leveraging City resources through grants and partnerships 7. Increasing workload and limited organization capacity LONG TERM CHALLENGES AND OPPORTUNITIES 1. Determining City policy on how to pay for City services 2. Helping residents to understand and appreciate City finances, services and value 3. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects 4. Developing innovative approaches to City service delivery 5. Paying for carbon offsets 6. Staffing and organizational capacity with increasing service demands 7. Increased competition and competing interests for limited grant Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 21 POLICY ACTIONS 2015 PRIORITY 1. Long Term Financial Plan (linked to City Top Priority Infrastructure and Facilities Needs) and Debt Policies 2. Street Program Funding for Catch Up and Top Priority Ongoing Maintenance 3. Compensation Policy and Labor Contracts High Priority 4. Sewer Replacement Program and Fee MANAGEMENT ACTIONS 2015 PRIORITY 1. Priority Based Budgeting High Priority 2. Parking Meters Phase 1 and 2 High Priority 3. User Fee Study (5 years) MANAGEMENT IN PROGRESS 2015 1. Storm Water Plan: Development 2. Eden Systems Purchase Orders for All Departments 3. Oil Settlement: Bond Issuance 4. e Meeting/Paperless Agenda: Boards and Commissions 5. PERS Review Annual Update 6. Online Parking Permits 7. Health Insurance Modifications 8. Priority Based Budgeting Update MANAGEMENT IN PROGRESS 2015 (Continued) 9. Fiscal Health: Live Model 10. Five Year Financial Plan/Fiscal Model: Annual Update 11. Vehicle Replacement: Update Report 12. Sewer Upgrade: Bond Issuance 13. E-payables Implementation 14. New Animal License System 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment ON THE HORIZON 2016 – 2020 1. Online Convenience Fee: Policy 2. Citywide Document Imaging: Direction, Funding 3. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties 4. Grants Opportunities: Assessment, RFP 5. Mayor and City Council Compensation: Study with Options, Direction, Funding 6. National Citizen Survey: Direction, Funding 7. Events Policy and Fees/Waivers: Evaluation, Policy Direction 8. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction 9. Utility User Tax: Evaluation, Policy Direction 10. City Liability Insurance Limits Policy: Events/Contractors, Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 22 Goal 3 High Performing City Providing 1st Class Services OBJECTIVES 1. Upgrade City facilities 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 4. Easier access and tracking to City services and service request through technology and improved processes 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 6. Mutual trust and respect among elected officials, management/staff, and community VALUE TO RESIDENTS 1. Service value for tax dollars and fees 2. Convenience through easier access to information and services through the Internet 3. City employees sensitive to the needs and feeling of you as a customer 4. Reliable delivering of City service 5. Timely response to a call for service 6. Consistent response for the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 23 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Staff capacity and morale vs. increasing demands for services 2. Timing and funding for City facilities improvements 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4. Aging City infrastructure and buildings needing major maintenance and repair 5. Creating a City organization that supports opportunities for employees to excel and grow LONG TERM CHALLENGES AND OPPORTUNITIES 1. Cost and funding of technology upgrades 2. Employee expectations for salaries and benefits 3. Retaining top quality employees 4. Limited promotional opportunities 5. Effectively, appropriately engaging residents in policy development 6. Communicating and engaging community stakeholders 7. Working with other governmental partners on infrastructure and service delivery 8. Aging City workforce and succession 9. Building trust with the Hermosa Beach community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 24 POLICY ACTIONS 2015 PRIORITY 1. Comprehensive City Facilities Plan High Priority 2. Corporate Communications Plan 3. City Yard MANAGEMENT ACTIONS 2015 PRIORITY 1. Fire/Police Temporary Location Top Priority MANAGEMENT IN PROGRESS 2015 1. Street Paving Program: Update Report 2. CNG Fueling Options Report 3. City Yard Renovation/Toxic Concern Mitigation 4. Sewer Hydro Jetting Contract 5. Council Cameras 6. Solid Waste Collection: Update Report 7. Employee Appreciation Program: Enhancements 8. High Performance Organization: Developments, Improvements 9. Land and Asset Management Software 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition MAJOR PROJECTS 2015 1. Street Improvements (CIP 14-128) Projects 2. Street Sharrows (CIP 14-168) ON THE HORIZON 2016 – 2020 1. Succession Planning and Process 2. Code of Ethics: Development 3. Training for Council Candidates: Development 4. Trash Enclosures: Long Term Direction 5. Parking at City Hall: Evaluation, Direction, Funding 6. Parks Management Plan (including Watering) 7. Community Decision Making Tool: Use in Decision Making and Policy Development 8. National Citizen Survey: Direction, Funding 9. Senior Center Board: Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 25 Goal 4 More Livable, Sustainable Beach City OBJECTIVES 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 2. Preserve and enhance small town, neighborhood character 3. Upgrade outdoor recreation facilities and activities 4. Calmer, safer late night Downtown 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 6. Adaptive, resilient community to sea level rise VALUE TO RESIDENTS 1. More reasons to live in Hermosa Beach 2. Feeling and being safe anywhere, any time of day 3. Protection of property and home values 4. Green City acting as a responsible environmental steward 5. Choices of quality homes for ownership or rental 6. More opportunities for leisure activities close to home Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 26 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Increasing public transportation options and utilization 2. City resources limitation 3. Growing senior and ADA population with growing service needs and expectations 4. Effectively handling problems associated with late night life 5. Traffic volume and flow, and street capacity especially around school sites 6. Impact of climate change, including sea level rise LONG TERM CHALLENGES AND OPPORTUNITIES 1. Defining "carbon neutral" and the responsibilities of the City, businesses and residents 2. Loss of historically significant buildings 3. Green initiative to produce energy and increase energy efficiently 4. Developing potential partnerships 5. Using the Community Decision Tool in policy development and decision making 6. Competing priorities for attention and funding 7. Resistance to change in the community and among residents 8. Changing recreational patterns among different family generations Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 27 POLICY ACTIONS 2015 PRIORITY 1. Before/After School Program High Priority 2. Water: Policy Direction High Priority 3. South Park Phase 2 High Priority 4. Citywide Identity on Streets, Gateways and Signs MANAGEMENT ACTIONS 2015 PRIORITY 1. 8th Street Sidewalk Top Priority 2. General Plan/Local Coastal Program – Top Priority Blueprint for a Low Carbon Future 3. Municipal Carbon Neutral Plan: Top Priority Implementation 4. Library Plan High Priority 5. Community Theater High Priority MANAGEMENT IN PROGRESS 2015 1. AES Rebuild Intervener Site Reuse 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend MAJOR PROJECTS 2015 1. Citywide Conservation Upgrades (LED Lights) (CIP 13- 656) 2. South Park Project Phase I 3. Valley Park Playground Resurface/Renovation 4. Surf Legends Memorial Project (CIP 12-661) 5. Protective Bollards on Strand (CIP 14-163) 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 28 ON THE HORIZON 2016 – 2020 1. Bike Sharing: Direction 2. Local Public Transit System for Residents, Events and School 3. Gould Avenue Street Improvements: Funding 4. School Site Traffic Study: Direction 5. Community Choice Aggregation 6. Municipal Solar Project (Demonstration) 7. Bike Path Master Plan/Improvements: Project Priority, Funding 8. Family Friendly Community – Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Actions, Funding 9. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 10. Electric Vehicle Car Pool/Employee Commute Incentives: Direction 11. Parks Master Plan: Update 12. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including Shuttles, Buses, Taxi, etc.) 13. Historic Preservation: Evaluation, goals/Desired Outcomes, Policy Direction, City Actions 14. Short Term Rental: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 15. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete, Evaluation, Direction 16. 11th Street/Lot “A”: Guidelines, Negotiation with Developer 17. Community Decision Making Tool: Degree of Use, Community Involvement 18. City Electric Vehicle Fleet Policy: Direction, Funding 19. Single Use Bag Policy: Direction 20. Free Parking for Electric Vehicles: Permanent Evaluation, Direction 21. Community Solar Energy: Evaluation, Funding 22. Green Business and Job Development: Goals/ Desired Outcomes, Policy Direction, City Role, City Actions 23. Comprehensive Beach Use Policy: Evaluation, Report with Options, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 29 Goal 5 Enhanced Economic Development Through Revitalized Downtown And Entry Corridors OBJECTIVES 1. Increase day time “foot traffic” in Downtown 2. Provide flexible parking that support economic development goal and projects 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 5. Stimulate economic development opportunities on vacant and under utilized property 6. Increase green/high technology businesses in Hermosa Beach VALUE TO RESIDENTS 1. Protection/enhancement of property values 2. Private sector investing in upgrading Hermosa Beach 3. More quality restaurant and retail choices within the City 4. Attractive community that you call home 5. Alternative housing choices beyond single family homes 6. More reasons to go enjoy a revitalized Downtown Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 30 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Convenient, safe, easy to use and adequate supply parking 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4. Paring requirements and enforcement mechanism 5. Defining the City's role in economic growth and community redevelopment 6. City working with all Hermosa Beach businesses LONG TERM CHALLENGES AND OPPORTUNITIES 1. Working with Coastal Commission 2. Working with property owners and businesses 3. Competition from neighboring cities: hotel, retail, restaurants, and entertainment 4. Few funding options for redevelopment – EIFD 5. Increasing business investment during the economic recovery Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 31 POLICY ACTIONS 2015 PRIORITY 1. Downtown Revitalization Strategy Top Priority 2. Pacific Coast Highway/Aviation Avenue Top Priority Mobility/Improvement Project 3. Hotel Development Top Priority 4. Parking Meters Phase III – Remaining Coin Street Meter Upgrades – Yellow Posted MANAGEMENT ACTIONS 2015 PRIORITY 1. Trans Pacific Fiber Optic Cable High Priority 2. Skecher Development MANAGEMENT IN PROGRESS 2015 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 1. String Lights on Pier Plaza 2. Signage at Parking Structure 3. Plaza Granite Cubes and Tile Removal ON THE HORIZON 2015 – 2020 1. Tourism Business Improvement District (BID) 2. Hope Chapel Development 3. Business Retention/Growth Visitation Program 4. Family Friendly Entertainment and Business Opportunities: Policy 5. Parking Phase 3: Citywide Smart Parking Meters 6. Retail and Restaurant Development Strategy Zoning Changes 7. Cypress Avenue District: Zoning Direction 8. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions 9. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, City Actions, No Parking on the Strand, Prohibition on Poles and Fences 10. Economic Investment Opportunities Related to Carbon Neutral Strategy: Funding 11. Signage Policy and Enforcement: Direction 12. City Economic Development: Performance Audit, Report with Options, Policy Direction, Tool Kit, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 32 CITY OF HERMOSA BEACH ACTION AGENDA 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 33 City of Hermosa Beach Policy Agenda 2015 TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 34 City of Hermosa Beach Management Agenda 2015 TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 35 City of Hermosa Beach Management in Progress 2015 Nixie Communications Plan for Internal and External Use Community Risk Assessment: Mapping; Risk Analysis Downtown Police Unit: Full Time Officer Community Police Academy: 1st Class Emergency Operations Plan: Update and Training Fireground Survival (FGS) Training Program Police Open House Pizza with Police Ambulance Operator Program: Agreement with Manhattan Beach Fire Department Full Time Employee for Ambulance Operator Program Fire Wellness – Fitness Initiative Program Crime Analysis: Refinement Volunteer Police Program: Recruitment Emergency Operations Center: Design, Construction Funding Detective Case Management: Review 1736 House: Direction Neighborhood Watch and VIP Program: Expansion Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 36 Multi Hazards Mitigation Plan: Development Fire/EMS Standards of Coverage: Funding Police Community Calendar: Development Police Officer Recruitment and Hiring Sex Crimes, Violence, Trafficking Storm Water Plan: Development Eden Systems Purchase Orders for All Departments Oil Settlement: Bond Issuance e Meeting/Paperless Agenda: Boards and Commissions OPEB Analysis/PERS Review Annual Update Online Parking Permits Health Insurance Modifications Priority Based Budgeting Update Fiscal Health: Live Model Five Year Financial Plan/Fiscal Model: Annual Update Vehicle Replacement: Update Report Sewer Upgrade: Bond Issuance E-payables Implementation New Animal License System Demand Based Pricing Parking: Implementation Theater Rental: Evaluation, Policy Direction Liability Insurance Program for Contract Class Instructors Oil Debt Payment Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 37 Street Paving Program: Update Report CNG Fueling Options Report City Yard Renovation/Toxic Concern Mitigation Sewer Hydro Jetting Contract Council Cameras Solid Waste Collection: Update Report Employee Appreciation Program: Enhancements Land and Asset Management Software New Training System for Part-Time Employees Part-Time Employee Recognition AES Rebuild Intervener Site Reuse Special Olympics: Direction 4th of July Regular Holiday Weekend Parking Phase 1: Commercial Zone Smart Parking Purchase Development Process – One Stop Shop: Development Citywide Filming Strategy Parking Phase 2: Multi Space Meter Pay Station Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 38 City of Hermosa Beach Major Projects 2015 Police Training Facility, including Firing Range Fire Training Tower (CIP 14-632) Street Improvements (CIP 14-128) Projects Street Sharrows (CIP 14-168) Citywide Conservation Upgrades (LED Lights) (CIP 13-656) South Park Project Phase I Valley Park Playground Resurface/Renovation Surf Legends Memorial Project (CIP 12-661) Protective Bollards on Strand (CIP 14-163) Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) Outdoor Kiosks: Beach, South Park, Valley Park String Lights on Pier Plaza Signage at Parking Structure Plaza Granite Cubes and Tile Removal STRATEGIC PLAN 2015 2020 2030 Mayor and City Council Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. EXECUTIVE SUMMARY Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150808 Table of Contents EXECUTIVE SUMMARY Strategic Planning for the City of Hermosa Beach 1 Hermosa Beach Vision 2030 2 Hermosa Beach Municipal Government: Our Mission 6 City of Hermosa Beach Plan 2015 – 2020 7 City of Hermosa Beach Action Agenda 2015 18 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 1 STRATEGIC FRAMEWORK VISION 2030 “Desired Destination for Hermosa Beach” PLAN 2015 “Map to Hermosa Beach’s Destination” EXECUTION “Route for Next Year” MISSION “Responsibilities of Hermosa Beach Government” BELIEFS “Expectations of Hermosa Beach Employees” Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 2 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! (1) Our Hometown Spirit, (2) Our Beach Life Style, (3) Our Eclectic Downtown, (4) Our Vibrant Entry Corridors (5) Our Commitment to Environmental Sustainability, (6) MAKES US DIFFERENT AND SETS US APART. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 3 Vision 2028 Guiding Principles PRINCIPLE 1 THE BEST LITTLE BEACH CITY Means 1. Appreciation of diverse, contrasting, relaxed life styles 2. Small, compact city distinct from others 3. Pacific Ocean and our beach serving as the focal point of Hermosa Beach 4. Preservation and celebrating the history and heritage of Hermosa Beach 5. Choice of housing options: residences along the Strand, beach bungalows, multi level homes with great views of the ocean, and residential neighborhoods 6. All feeling welcome in our community 7. Top quality, small hotel(s) for our visitors 8. Place for innovators, champions, and iconoclasts to enjoy life and excel PRINCIPLE 2 HOMETOWN SPIRIT Means 1. All generations feel at home and bring energy to our community 2. Neighborhood schools providing top quality, nationally recognized educational programs 3. Residents and community base belong to, are engaged in, and contribute to our community 4. Locally owned businesses participate in and contribute to our community 5. Residents feeling and being safe at home and throughout the city 6. Residents knowing and helping their neighbor 7. Small locally owned commercial areas serving the neighborhood and visitors 8. Great place for raising a family Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 4 PRINCIPLE 3 BEACH LIFE STYLE Means 1. Casual life style: flip flops, shorts, sun tan lotion 2. Residents and visitors value our beach 3. Emphasis on outdoor healthy living and activities 4. Clean beach, clean ocean 5. Strong community events and festivals: some for our residents and some drawing visitors 6. Easy, convenient beach access for all 7. Enjoying the ocean, playing volleyball or walking on our beach 8. The Strand 9. Opportunities to meet people, to socialize and to enjoy sunsets PRINCIPLE 4 ECLECTIC DOWNTOWN Means 1. Unique, locally owned retail shops offering a variety of products 2. Well maintained, artistic, attractive public spaces 3. Downtown as a community focal point and destination – near our beach 4. Pedestrian friendly and walkable area 5. Increased day time commercial population 6. New Civic Complex and Pier Plaza as anchors for Downtown 7. Locally owned quality dining and entertainment venues Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 5 PRINCIPLE 5 VIBRANT ENTRY CORRIDORS Means 1. Modern, well designed commercial centers with viable businesses serving the needs of residents and drawing others to Hermosa Beach 2. Attractive, well maintained entrances, streetscapes and medians that signify that you are in Hermosa Beach 3. Expanded commercial tax base 4. Professional and small business office spaces 5. Positive environment for business investment along the corridors PRINCIPLE 6 LEADERSHIP IN ENVIRONMENTAL SUSTAINABILITY Means 1. Stewardship of natural resources: beach and living environment 2. Use of Alternative Energy Sources within the City 3. Reduced dependence upon the automobile through the use of alternative transportation modes 4. Bike lanes and sidewalks connecting community destinations 5. Water conservation and reuse throughout the city 6. Leading edge achieving in carbon neutrality for the municipality and community Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 6 Hermosa Beach Municipal Government: Our Mission The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 7 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY Objectives 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community Short-Term Challenges and Opportunities 1. Having safe 4th of July and major events 2. Late night behaviors and criminal activities 3. Increasing homeless population – pushed out of Los Angeles 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 6. Fluctuating seasonal/weekly/calendar sensitive deployment 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 8. Working with businesses and residents 9. Connecting with the Hermosa Beach community 10. Community demand for transparency Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 9 Actions 2015 PRIORITY Policy Agenda 1. Community Policing Action Plan Top Priority 2. Homeless Strategy and Action Plan High Priority 3. Body Cameras Management Agenda 1. Late Night Action Plan Top Priority 2. Public Safety Service and Staffing Study High Priority 3. Construction Fences – Appearance and Personal Injury Management In Progress 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking Major Projects 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 10 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT Objectives 1. Partner with others for reduced service costs 2. Invest in City infrastructure and community opportunities 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 4. Leverage City resources through outside funding sources, including grants and strategic use debt 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 6. Achieve “Municipal Carbon Neutral” goal Short-Term Challenges and Opportunities 1. Payment of oil liability and informing residents 2. Funding to address aging infrastructure and facility needing maintenance and replacement 3. Costs of long-term employee obligations: pensions, OPEB 4. Developing fees based on users covering the costs of service delivery 5. Valuing, recruiting and retaining quality City employees 6. Leveraging City resources through grants and partnerships 7. Increasing workload and limited organization capacity Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 11 Actions 2015 PRIORITY Policy Agenda 1. Long Term Financial Plan (linked to City Infrastructure and Facilities Top Priority Needs) and Debt Policies 2. Street Program Funding for Catch Up and Ongoing Maintenance Top Priority 3. Compensation Policy and Labor Contracts High Priority 4. Sewer Replacement Program and Fee Management Agenda 1. Priority Based Budgeting High Priority 2. Parking Meters Phase 1 and 2 High Priority 3. User Fee Study (5 years) Management In Progress 1. Storm Water Plan: Development 2. Eden Systems Purchase Orders for All Departments 3. Oil Settlement: Bond Issuance 4. e Meeting/Paperless Agenda: Boards and Commissions 5. PERS Review Annual Update 6. Online Parking Permits 7. Health Insurance Modifications 8. Priority Based Budgeting Update 9. Fiscal Health: Live Model 10. Five Year Financial Plan/Fiscal Model: Annual Update 11. Vehicle Replacement: Update Report 12. Sewer Upgrade: Bond Issuance 13. E-payables Implementation 14. New Animal License System 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 12 GOAL 3 HIGH PERFORMING CITY PROVIDING 1ST CLASS SERVICES Objectives 1. Upgrade City facilities 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 4. Easier access and tracking to City services and service request through technology and improved processes 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 6. Mutual trust and respect among elected officials, management/staff, and community Short-Term Challenges and Opportunities 1. Staff capacity and morale vs. increasing demands for services 2. Timing and funding for City facilities improvements 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4. Aging City infrastructure and buildings needing major maintenance and repair 5. Creating a City organization that supports opportunities for employees to excel and grow Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 13 Actions 2015 PRIORITY Policy Agenda 1. Comprehensive City Facilities Plan High Priority 2. Corporate Communications Plan 3. City Yard Management Agenda 1. Fire/Police Temporary Location Top Priority Management In Progress 1. Street Paving Program: Update Report 2. CNG Fueling Options Report 3. City Yard Renovation/Toxic Concern Mitigation 4. Sewer Hydro Jetting Contract 5. Council Cameras 6. Solid Waste Collection: Update Report 7. Employee Appreciation Program: Enhancements 8. High Performance Organization: Developments, Improvements 9. Land and Asset Management Software 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition Major Projects 1. Street Improvements (CIP 14-128) Projects 2. Street Sharrows (CIP 14-168) Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 14 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY Objectives 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 2. Preserve and enhance small town, neighborhood character 3. Upgrade outdoor recreation facilities and activities 4. Calmer, safer late night Downtown 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 6. Adaptive, resilient community to sea level rise Short-Term Challenges and Opportunities 1. Increasing public transportation options and utilization 2. City resources limitation 3. Growing senior and ADA population with growing service needs and expectations 4. Effectively handling problems associated with late night life 5. Traffic volume and flow, and street capacity especially around school sites 6. Impact of climate change, including sea level rise Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 15 Actions 2015 PRIORITY Policy Agenda 1. Before/After School Program High Priority 2. Water: Policy Direction High Priority 3. South Park Phase 2 High Priority 4. Citywide Identity on Streets, Gateways and Signs Management Agenda 1. 8th Street Sidewalk Top Priority 2. General Plan/Local Coastal Program – Blueprint for a Low Carbon Top Priority Future 3. Municipal Carbon Neutral Plan: Implementation Top Priority 4. Library Plan High Priority 5. Community Theater High Priority Management In Progress 1. AES Rebuild Intervener Site Reuse 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend Major Projects 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 2. South Park Project Phase I 3. Valley Park Playground Resurface/Renovation 4. Surf Legends Memorial Project (CIP 12-661) 5. Protective Bollards on Strand (CIP 14-163) 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 16 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS Objectives 1. Increase day time “foot traffic” in Downtown 2. Provide flexible parking that support economic development goal and projects 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 5. Stimulate economic development opportunities on vacant and under utilized property 6. Increase green/high technology businesses in Hermosa Beach Short-Term Challenges and Opportunities 1. Convenient, safe, easy to use and adequate supply parking 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4. Paring requirements and enforcement mechanism 5. Defining the City's role in economic growth and community redevelopment 6. City working with all Hermosa Beach businesses Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 17 Actions 2015 PRIORITY Policy Agenda 1. Downtown Revitalization Strategy Top Priority 2. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Top Priority 3. Hotel Development Top Priority 4. Parking Meters Phase III – Remaining Coin Street Meter Upgrades – Yellow Posted Management Agenda 1. Trans Pacific Fiber Optic Cable High Priority 2. Skecher Development Management In Progress 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station Major Projects 1. String Lights on Pier Plaza 2. Signage at Parking Structure 3. Plaza Granite Cubes and Tile Removal Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 18 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 19 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Mayor and City Council Governance Guiding Principles, Protocols: Operating Guidelines for City Council and City Manager 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 1 City of Hermosa Beach Governance Governance * Republic – elected represent the community * Deliberative Body – working together * Determine policy and make decision – majority decisions * Following the Rules/Process determined by Majority * Respect for the institution, decisions and others Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 2 City of Hermosa Beach Mayor and City Council Governance Topics Topics for Discussion and Direction PRIORITY 1. Roles and Responsibilities, Expectations and Actions: A. Mayor B. Councilmember C. City Manager 3 2. Council Collegiality: Trust, Respect for Difference 3 3. Council Meeting Management 3 4. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority 3 5. Council Directing Individual Staff 3 6. Placing an Item on Council Agenda: New Topic Definition/Guidelines 2 7. Information to Council: Personnel Action – Discipline, Termination, etc. 2 8. Council Discussion: Come Prepared – Homework Done, Focus on Issue, No Attacks/Accusations 2 9. Council Protocols: A. Information Requests B. Citizen Requests C. Research on Topic D. Agenda Process 2 10. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 2 11. Representation of City: A. Mayor B. Council C. City Manager 2 12. Minutes for: A. Council Meetings B. Boards/Commission Meetings 1 13. Authority to Contract for Services or Investigations: Who, Amount 1 14. Council Direction/Decision 1 15. City Staff Reports: Complete, Options, Recommendations, Guidelines 1 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 3 Topics for Discussion and Direction (Continued) PRIORITY 16. Functional Mayor – City Council: Definition 1 17. Notification to Public: Meetings, Hearings, Events 1 18. Closed Session: Guidelines, Public Disclosure 1 19. Council – Commission Joint Meetings: Agenda/Topics/Issues 1 20. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issue 1 21. City Manager’s Authority to Commence Investigation 1 22. Public Disclosure from Closed Sessions 0 23. Council Participation with City Staff/Stakeholders: City Manager Participation 0 24. Policy Discussion/Negotiations/Collaboration vs. Adjudication Process 0 25. Council Notification: Employee Action 0 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 4 City of Hermosa Beach Mayor Governance Topics Mayor Governance Topics 1. Council Collegiality: Trust, Respect for Difference 2. Council Protocols: E. Information Requests F. Citizen Requests G. Research on Topic H. Agenda Process/Place on Item on the Agenda 3. Council Directing Staff 4. City Representation D. Mayor E. Council F. City Manager 5. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 6. Information to Mayor – City Council: Personnel Actions 7. Council Meeting Management 8. Council Discussions: Come Prepared, Do Your Homework Done, Focus on Issues, No Attacks/Accusations 9. Roles and Responsibilities, Expectations and Actions: D. Mayor E. Councilmember F. City Manager 10. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 5 City of Hermosa Beach Other Governance Topics Other Governance Topics 1. Minutes for: C. Council Meetings D. Boards/Commission Meetings 2. Authority to Contract for Services or Investigations 3. Council Direction/Decision 4. City Staff Reports 5. Functional Mayor – City Council: Definition 6. Notification to Public: Meetings, Hearings 7. Closed Session: Guidelines, Public Disclosure 8. Council – Commission Joint Meetings: Agenda/Topics/Issues 9. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issues 10. City Manager’s Authority to Commence Investigation Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 6 Governance Guiding Principles Mayor and City Council City of Hermosa Beach 1. Respect others as we want to be respected: Councilmember, City Staff and Public. 2. Listen with an open mind to others and strive to understand, before stating an opinion or judging. 3. Respect chain of command by following the adopted protocols and defined roles/responsibilities. 4. Do your homework, come prepared, ask questions ahead of the meeting. 5. Have professional, candid debates and deliberate by focusing the discussion on the issue and data. 6. Work collaboratively as a “City Team”. 7. After a majority vote, agree to disagree move on to the next issue. 8. Represent the Council decisions and policy direction. 9. Focus questions to inform each other, convince a colleague, educate the public. 10. Negotiate with each other; look for ways to common ground and compromise. 11. Be concise in your comments focusing on the issue, avoid redundancy 12. Talk to each other, less to camera 13. Avoid personal attacks and accusations; taking actions personally, polarizing the discussion 14. Support each other Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 7 Mayor and City Council Protocols: Operating Guidelines for City Council and City Manager City of Hermosa Beach Protocol 1 Simple Information Contact Department Director or City Manager. If Department Director is contacted, copy City Manager. Department Head will contact City Manager. Council members should share expectations and your preferred form of communications. Protocol 2 Workload on a Topic Contact City Manager. Council may research a topic and bring information to the City Manager. If research requires more than 1 hour; the topic will be taken to Council for direction. Council can bring up topic during “Other Matters” for direction. Information reports may be shared with Council at the discretion of the City Attorney and City Manager. Protocol 3 Citizen Service Request A. First Contact Refer to City Manager and/or Department Head. Council members should share expectations of further communication on actions or city follow up. B. Unsatisfactory Contact Refer to City Manager. City Manager will inform Council on follow up actions by the City. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 8 Protocol 4 Agenda Process A. Placing an item Contact City Manager Place on “Other Matter” for Council direction. Two Councilmembers will determine the placement on a future Council agenda for initial discussion with brief staff report. (1 page) B. Question on item Contact (email or call) Department Director, with a copy to City Manager. Presentation will incorporate the questions. Information will be shared with all Councilmembers. C. Agenda Preview Identify topics for next Council agenda. Protocol 5 Communications: Council and Staff City Manager will share the same information at the same time with all Councilmembers. City Manager will use Council as a resource. City Council and staff should avoid surprises or last minute items/information. City Manager should inform Councilmember on topic of potential impact. Protocol 6 Employee Contact A. Employee initiated Report contact to City Manager on topics: employment, management or policy direction. Refer employee to supervisor or Department Head. B. Council initiated Social contact only. If a community issue of performance, contact the City Manager and not direct the City employee. Protocol 7 Email Guidelines Communication from Council to Council majority sent to Clerk. For private communications, Council should use phone or personal email address. Avoid “Reply to All”. Use FYI for share information no reply. Hermosa Beach address is a public record. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 9 Protocol 8 Staff Reports Link to vision, goals, mission and decision making tools. Review “best practices” from other cities. Provide thorough analysis. Evaluate options and alternatives. Provide a professional recommendation. Frame discussion topic/question. Avoid lobbying through others. Protocol 9 New Ideas Contact City Manager. Protocol 10 Commission Communications Commission communications is through responsible Department Director. Protocol 11 Spokesperson on City Matters Official communication (including press release) through the Public Information Officer; Tested Mayor/Pro Tem. Mayor and City Manager reflect the City Policy. Protocol 12 Performance Problem Go to the City Manger. Avoid discussion at Council meeting Protocol 13 Meeting Management 1. Clarifying the direction from Mayor – City Council summary at the end. 2. Discourage applause, boos or emotional reactions. 3. If large number (10 or more) individuals in audience to speak to Mayor and City Council reduce time limit from 3 minutes to 2 minutes, encourage submission of written materials. 4. Schedule a 3rd Council meeting if needed. 5. Presentation to Council: avoid reading report or overhead. 6. Brief staff/consultant presentation (10 minutes). 7. 1 Minute for announcing events. LEADER’S GUIDE 2015 FINAL REPORT Mayor and City Council Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Leader’s Guide Final Report 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 Table of Contents Section 1 Strategic Planning for the City of Hermosa Beach 1 Section 2 Looking to Hermosa Beach’s Future 3 Section 3 City of Hermosa Beach Plan 2015 – 2020 40 Section 4 City of Hermosa Beach Action Agenda 2015 60 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 1 SECTION 1 STRATEGIC PLANNING FOR THE CITY OF HERMOSA BEACH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 2 STRATEGIC PLANNING MODEL Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome-based objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Council, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 3 SECTION 2 LOOKING TO HERMOSA BEACH’S FUTURE Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 4 City of Hermosa Beach Success in 2020 means… Pete Tucker: 1. City Transportation for Residents 2. PHC/Aviation Project Started 3. Manhattan Beach: Service Collaboration 4. Sewers 5. Working with Schools: Shared Facilities, Traffic 6. Walkable Streets with Sidewalks 7. City Yard Nannette Barragan: 1. Sewers 2. Safe Route to Beach and Schools 3. Downtown: Family Oriented 4. Parking for Residential Use and Employees Carolyn Petty: 1. Long Term Financial Plan linked to Capital Projects 2. Hotel Development 3. 11th/Lot A 4. Historic Preservation: City Actions 5. Strategy Plan: Implementation 6. PCH Hany Fangary: 1. City Buildings/Schools: Solar Energy 2. Family Friendly Downtown Plan 3. PCH Branding, Streetscape 4. 8th Street Sidewalks Completed 5. City Identity: Signs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 5 Michael DiVirgilio: 1. Carbon Neutral Action Plan 2. Street Program: Catch Up, Maintenance 3. Hotel Property Development 4. July 4th Regular Holiday Weekend 5. Municipal Facilities Plan with Long Term Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 6 City of Hermosa Beach Actions for 2015 – 2016 Pete Tucker: 1. Employee Contract 2. City Facility Report and Direction 3. Stormwater Infiltration Project 4. Park Management Plan, including Watering 5. Public Information: Out First; Reduce Rumors Nannette Barragan: 1. 8th Street Project 2. Incentive for Business – Family Friendly 3. Solar Project 4. TOT 5. South Park: Completion 6. Public Trust Carolyn Petty: 1. Success 2. Improved Infrastructure Ø Sidewalk Ø Street 3. Sewer 4. Update: Streets and Sewers Hany Fangary: 1. School Strategy 2. Community Policing: Foot Patrol 3. Bike Parking: Issue Resolution, Parking on Strand and Enforcement; Bike Divider 4. Labor Contract: Successful Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 7 Michael DiVirgilio: 1. Sewer Repairs 2. General Plan: Near Completion 3. Solar Project 4. Post Measure “O” – Respect for Community 5. School Enrichment Program: City Collaboration (Before/After Program) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 8 City of Hermosa Beach Strengths – Weaknesses Threats - Opportunities Strengths 1. Community involvement 2. New business development and investment (commercial/retail) 3. Tourism growth 4. Home prices going up 5. City revenue growth: 5% 6. Mayor/City Council and City Manager leadership 7. Small, manageable size city 8. City providing quality municipal services 9. Dollars for sewers 10. Hotel development 11. World class beach 12. Strand area 13. Active, smart and creative community 14. Strong local economy 15. City professional and competent workforce dedicated to serving the Hermosa Beach community 16. Community commitment to "Carbon Neutrality" Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 9 Strengths 17. City government nimbleness and quick response to a situation or crisis 18. Oil Decision made 19. Residents love Hermosa Beach 20. Interdepartmental collaboration with team addressing issues Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 10 Weaknesses 1. Divided City Council and community over vision and community culture 2. Community presence and credibility of the Police Department 3. Mixed message on community standards and enforcement 4. Overactive community pushing for direct democracy 5. City reacting to the latest "crisis - big or small": reacting to small 6. Mayor and City Councilmembers in the "weeds" - micro managing the City organization 7. Personal agendas over City agenda - goals and priority actions 8. "Mean spirited" individuals - personal attacks and accusations 9. Deferred City infrastructure needing major maintenance and repairs 10. Lack of information on stormwater management 11. Managing the "Hermosa Beach" brand 12. Wasteful spending by the City organization 13. Special spending on the Plaza 14. Influence of specific special interests: businesses 15. Outdated City ordinances and regulations 16. Lack of time spent on planning the future 17. Competitive compensation for City employees 18. Lack of City focus and direction – additional priorities – daily and weekly 19. "Silos" within City government and with other communities 20. Delays in decisions 21. “Silos” with Mayor and City Council Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 11 Weaknesses 22. Distrust in City Staff 23. Politics over governance Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 12 Threats for the Future 1. Economic downturn 2. Fragile City revenues 3. Dysfunctional Mayor and City Council 4. Overdevelopment and uncontrolled growth destroying the Hermosa Beach character 5. Unresolved, lingering conflicts over Hermosa Beach vision, goals and community culture 6. Oil: resolution and future 7. Vocal minority that bully, threaten and intimidate others who do not support them or that disagree 8. Minor issues dominating long term direction and policy 9. Public safety and fracture with the community 10. Increasing homelessness 11. Sea level rise 12. Balancing restaurants and retail 13. Future site of Redondo Beach Power Plant 14. Staff burnout and unsustainable workload Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 13 Opportunities for the Future 1. Business attraction and development with City incentives 2. Great place to live - people desire to live here 3. Incentives for renovation and replacement of older homes 4. Hotel development (3) 5. Pacific Coast Highway/Aviation corridors: managed traffic flow, beautification and business development 6. Trans-Pacific Fiber optic cable 7. City government reduced operating expenses 8. Engaging the broader community in the governance process 9. General Plan development 10. Carbon neutrality: marketing and business development 11. Smart and Complete street concept and implementation 12. Family friendly Hermosa Beach downtown 13. Creating a “wedding niche” – beach wedding 14. Off season filming opportunities 15. Top quality food destination 16. Resident focused entertainment on Pier Plaza 17. Ambassador in Downtown core 18. “Green” idea City: marketing Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 14 City of Hermosa Beach Actions Ideas for 2015 – 2016 Mayor and City Commission 1. General Plan: Development 2. Local Coast Plan: Development 3. Community Policing: Definition, Direction, City Actions (including Foot Patrol and Bike Patrol) 4. Smart Streets: Concept Definition, Direction, Specific Plan 5. Solar Energy: Installation 6. Parking Meters: Direction, Phone App 7. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 8. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, No Parking on the Strand, Prohibition on Poles and Fences 9. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions 10. Debt Management: Policy Direction, Plan 11. Hotel Development a) Project 1 b) Project 2 12. Bars: Problem Analysis, Report with Options, Direction, City Actions 13. Bike Path Improvements: Project Priority, Funding 14. South Park: Completion 15. Sewer Fee: Direction, Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 15 16. Corporate Communications Plan: "Best Practices" Goals/Desired Outcomes, Report with Options, Direction, Funding 17. Pacific Coast Highway Plan: Agreement with Caltrans, Branding, Streetscape Projects, Funding 18. Municipal Government Carbon Neutral Plan: Next Steps, Funding 19. Community Carbon Neutral Policy and Plan: Direction, City Role, Funding 20. Family Friendly Community - Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Role/Actions, Funding 21. Labor Negotiations and Contracts (7): Guidelines, Strategy, Contract Approval 22. Fire Collaboration/Consolidation: Report with Options, Direction 23. City Employee Compensation: Study with Options, Policy Direction, Funding 24. Mayor and City Council Compensation: Study with Options, Policy Direction, Funding 25. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including shuttles, public buses, taxi etc.) 26. Sewers: Design, Contracting for Repairs, Funding for Maintenance 27. City Economic Development: Performance Audit, Report with Options, Policy Direction, City Tools Kit, Funding 28. Domestic Violence: Problem Analysis, Report with Options, Direction, City Actions 29. City Hall and Buildings: Report with Options, Direction, Funding 30. Historic Preservation: Evaluation, Goals/Desired Outcomes, Policy Direction, City Actions 31. Bike Safety Plan: Evaluation, Direction, City Actions (particularly East-West) 32. Green Business and Job Development: Goals/Desired Outcomes, City Role, City Actions 33. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 16 34. Water: Policy Direction, City Actions, Public Education 35. Short Term Rentals: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 36. Library Plan: Direction, Funding 37. Utility User Fee: Evaluation, Policy Direction 38. 8th Street Sidewalk; Direction, Funding 39. Schools Strategy: Key Issues, Direction, City Actions 40. Special Olympics: Direction 41. Traffic Flow Analysis and Management: Evaluation Report with Options, Direction, City Actions/Projects 42. City Facilities Report: Presentation, Direction, Phasing Plan, Next Steps, Funding 43. City Identity on Streets and Signs: Evaluation, Direction, Funding 44. Plaza Renovation: Direction, Projects, Funding 45. Hermosa Avenue Parking and Walking: Evaluation, Direction, Funding 46. Parking at City Hall: Evaluation, Direction, Funding 47. After School Youth Activities: Needs Assessment, Direction, City Role, Funding 48. City/Los Angeles County Task Force on Homeless: Population, Veterans 49. Infrastructure Improvements for Problems Areas: Potential for Personal Injury and Litigation 50. Construction Fences – Appearance and Personal Injury: City – South Park Project; Owners/Contractors Responsibility 51. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete 52. City Liability Insurance Limits Policy: Events/Contractors 53. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties: Use for Political Purposes Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 17 Top “10” Priorities for 2015 EXECUTIVE PERSPECTIVE POLICY ACTIONS 2015 1. City Buildings and Facilities Plan: Development, Priority, Funding Mechanism 2. Downtown Core Revitalization Strategy: Direction, Projects, Funding 3. Classification/Compensation Policy and Labor Contracts (7) 4. Hotels Development: Development Negotiations 5. Demonstration Projects: Solar/Energy 6. Bond Issuance for Oil: Direction 7. Sewer Service Charge: Direction MANAGEMENT ACTIONS 2015 1. General Plan – Blueprint for a Low Carbon Future 2. Municipal Carbon Neutral Plan: Planning, Tracking 3. Temporary Building for Police and Fire 4. Community – Police Relations/Advisory Board 5. Innovative Parking Technology: Meter Trial, Vendors 6. Multi Space Parking Lot Meters/Mobile Parking Technology 7. Skechers Development: Development Approval Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 18 Looking to Hermosa Beach’s Future Departmental View Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 19 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Community Development From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Accommodation and processing of appropriate new development, as well as monitoring and managing construction impacts Ø Continuing Improvements to Downtown Core both related to economic vitality and compatibility with surroundings Ø Nightlife issues (improve enforcement and compliance) Ø Implementation of needed technology upgrades, including the GIS based permitting and permit tracking system, web based permitting, and digital storage of records Ø Infrastructure improvements, especially sanitary sewer Ø Climate change and vulnerabilities due to sea level rise and starting community discussion of adaptation strategies Ø Setting appropriate benchmarks and action plan for reducing carbon Ø Maintaining economic stability and competitiveness Ø Improvements to the PCH and Aviation Boulevard Corridors, for continued and improved economic vitality and compatibility Ø Efficient management of parking resources Ø A meaningful General Plan/Coastal Plan process with public engagement leading to adoption and implementation; management of supporting grants Ø Successfully managing and implementing projects and initiatives with limited staff which will include new hires Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 20 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 General Plan/Local Coastal Program 2 Implementation of software upgrades linking GIS with permitting across departments and web based permitting 3 Late night action plan - coordinated enforcement, CUP reviews, code changes and updates 4 Ongoing processing and management of development and construction activity that continues at a high rate 5 Pro-active enforcement of quality of life/environmental related rules: signage, construction impacts, smoking, Styrofoam use, water conservation etc. 6 Implementing Downtown Core Revitalization Strategy Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 21 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list issues or projects that you would like for the city to address this next year 2015. 1 Class and Compensation study, implementation of adjustments to show that employees are valued 2 Decision on sustainability/ carbon reductions benchmarks 3 Providing adequate staffing to support core service needs and increasing demands for services related to increased development and construction 4 More efficiently run public meetings so staff can move forward on priority projects, and so residents and businesses can provide meaningful input Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 22 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Community Resources From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Balancing the variety of activities that take place in the Community Theatre. Ø Continuing to provide high-level enrichment classes to the senior population in a facility that has little room for expansion. Ø Our ability to provide after school programming efficient enough for the demand of the community. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 23 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Insurance Program for Contract Class Instructors. 2 Special Event Sub-Committee – research and implement solutions for permitted activities on the beach while allowing a balance of time for recreational play. 3 Additional technical/interior Improvements in the Community Theatre. 4 HAF and Community Theatre Subcommittee - looking to offer more diverse productions in the Community Center’s theatres. 5 Implement new Part-time Employee Training System. 6 Revise part-time pay structure and job descriptions. 7 Implement the Part-Time Employee Recognition Program. 8 Outdoor kiosks installed on the Beach, at South Park and at Valley Park, which provides residents information on permitted activities at each location and increases advertising of City Contract Classes. 9 Possible reprogramming of after school program (in partnership with the HBSD) 10 Possible formation of a Senior Center Board Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 24 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list issues or projects that you would like for the city to address this next year 2015. 1 Create a comprehensive Beach Use Policy 2 Update part-time pay structures and job descriptions 3 Update to P.A.R.K. after school program (in partnership with the School District) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 25 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Finance Department From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Authorization/Funding for Class/Compensation Study Ø Lack of Funding for Infrastructure including City Facilities Ø Sewer System Upgrade Ø Storm Water Requirements Ø Maintaining Service Levels, Retaining Employees, Employee Morale Ø Funding for Ongoing Operations Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 26 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Bond Issuance, Oil Settlement 2 Bond Issuance, Sewer Upgrade 3 Priority Based Budgeting Update, Use of Model 4 Finance Administration Division, Reorganization 5 Online Parking Permits 6 Assistance with Health Insurance Modifications 7 Labor Negotiations 8 Fiscal Health, Use of Live Model 9 Assistance with Implementation of Sewer Fee 10 Assistance with Class Compensation Study Implementation Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 27 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list issues or projects that you would like for the city to address this next year 2015. 1 Bond Issuance, Oil Settlement Agreement 2 Bond Issuance, Sewer Upgrade 3 Finance Administration Division, Internal Recruitment of Accountant, Reorganization of Staff Duties 4 Implement Eden Systems Purchase Orders for All Departments 5 Update User Fee Study (every 5 years) 6 Online Parking Permits 7 Priority Based Budgeting, Update, Use of Model 8 Performance Measurers in Budget 9 Implement E-payables 10 New Animal License System (not compatible with upgraded operating systems) 11 Labor Negotiations 12 Health Insurance Modifications 13 Citywide Document Imaging Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 28 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Fire Department From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Succession planning. Ø Funding infrastructure needs. Ø Employee morale. Ø Balancing workloads Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 29 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 July 4th preparation with PD, PW and code enforcement. 2 Development of full-time employee Ambulance Operator Program. 3 Implementing deployment study (Citygate) recommendations. 4 Emergency Operations Plan update. 5 Community Emergency Management Team (CERT) training (first national CERT class in Hermosa Beach in April); organizing group. 6 Updating emergency action plans based on After-Action Report from California Shakeout 2014 (mapping utility locations, evacuation routes, assembly locations, etc.) 7 Developing Nixle communications plan for internal and external use. 8 Facilitating re-visioning of EPAC in collaboration with Commissioners. 9 Emergency Operations Center expansion and improvements into vacant room. 10 Accela Assest Management. 11 Establishing Joint Operational Area with Manhattan Beach. 12 Fireground Survival (FGS) – FD personnel participating in regional FGS training and program. 13 Collaborating with HBFA and HR to establish committee for developing Wellness- Fitness Initiative program. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 30 14 Tower demolition project. 15 Revising and updating Exposure Control Plan; FD personnel being tested for effectiveness of vaccines and provided needed vaccines. 16 Working with Fish & Game Commission and other South Bay beach cities in regionally addressing pier safety issues. 17 Designing new rescue ambulance for new purchase in 2015. 18 Design and purchase of identification badges for city employees; policy development for same. 19 Installing emergency notification system throughout city offices and increased communication capabilities in case of an emergency. 20 Organizing and facilitating Tsunami Awareness Night. 21 Mold remediation and treatment for and repair of termite damage to fire station. 22 Fire department policy manual update. 23 Preparing to host Strike Team Leader-Engine annual training in Council Chambers. 24 Organizing public event: Hands-Only CPR 25 Organizing Fire Captain’s exam to renew list of acting captains. 26 Updating and re-newing apparatus and equipment agreement with El Segundo, Manhattan Beach, Redondo Beach and Torrance fire departments. 27 Conducting internal training needs assessment of fire personnel. 28 Revising probationary training program. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 31 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list issues or projects that you would like for the city to address this next year 2015. 1 Commit to wage increases, amount based on the disparity with comparison positions in the comparison cities; this would help address morale (employees feel Council does not care no matter how much councilmembers say they do; they want Council to put their money where their mouth is) 2 Commit to a funding plan to address facilities; they are in great need of repair, expansion and remodel or replacement. 3 Related to number 2 above, address general infrastructure needs. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 32 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Police From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Commitment to employee compensation package (long term) Ø Reaching agreement on a facilities master plan to include a state of the art public safety complex Ø Transforming the downtown culture strategically not politically Ø Reaching consensus regarding development and growth Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 33 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Police Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Continued collaboration and regular meetings with the Hospitality Association 2 Refinement of data collection and more robust crime analysis 3 Revamping of detective case management system 4 Development of career path training courses 5 Expansion of Neighborhood Watch and VIP programs 6 Implementation of a Citizen Police Academy Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 34 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Police Please list issues or projects that you would like for the city to address this next year 2015. 1 Crime Prevention Through Environmental Design – Lighting (plaza/parking lots) 2 Replace parking meter system citywide with a focus on a more user friendly Pay by Space product in the lots Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 35 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Public Works From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Rehabilitating the sewer system Ø Increasing the City’s pavement condition index (PCI) from 77 to 81 Ø Implementing Acella Asset Management and Land Management software; will include Public Works permitting. Ø Resolving alternative vehicle fueling program Ø City Maintenance yard improvements Ø Meeting the requirements of the MS4 permit Ø PCH/Aviation Mobility Improvements Ø ADA improvements throughout the City Ø 8th Street Improvements Ø Downtown Strategic Plan Implementation Ø Land Development: Hotels, Sketchers Ø Training staff and updating/creating guidelines, policies, procedures, templates Ø Implementing Carbon Neutrality Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 36 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 CIP 14-128 Street Improvements – Various Locations, currently out to bid 2 CIP 12-143 PCH Aviation Mobility Improvements – work to be completed depends on outcome of Metro call for projects. 3 CIP 12-160 Pacific Coast Highway Traffic Improvements. Project still in for the Caltrans Permit but should be under construction in the next few months. This project will allow for an easier vehicular commute through Hermosa Beach along Pacific Coast Highway, completion estimated Nov 2015. 4 CIP 10-661 Surf Legends Memorial Project. After a decade the project’s construction phase has been awarded with completion by September 2015. This project is listed under Strategic Plans the Policy Agenda 2014 High Priority. 5 CIP 13-664 City Wide Building Condition and Assessment. The final reports will be completed by the end of September 2015. This project will provide numerous reports detailing deficiencies in the following areas: General Building Conditions, Lead and Asbestos within City Facilities. ADA deficiencies in public buildings and street right of ways, initial seismic analysis of the Civic Center and Community Center and an initial report of space planning. 6 CIP 14-541 Clark Field and Lawn Bowling Electrical Design and ADA Access will be awarded early in January 2016. Meets Strategic Plans the Policy Agenda 2014 High Priority. 7 CIP 14-632 Fire Department Training Tower. Design is 50% complete just waiting for Planning Departments review. This project will remove the existing structure that is seismically unsafe in its current condition. Building deemed historically significant. 8 CIP 14-163 Protective Bollards Along the Strand14-402 – completion estimated in June 2015. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 37 9 CIP 14-168 Valley Drive Sharrows - completion estimated for Oct 2015. 10 CIP 14-173 8th Street SR2S Improvements –preliminary design completion estimated for July 2015. 11 CIP 14-402 Sewer Improvements – Various Locations -in construction, estimated completion in July 2015. 12 CIP 11-537 South Park Playground Improvements – in construction, completion estimated in August 2015. 13 CIP 15-538 Citywide Park Master Plan – RFP completion estimated for Oct 2015. 14 CIP 14-539 Valley Park Playground Resurface Renovation – completion estimated for August 2015. 15 CIP 12-609 Downtown Strategic Plan Implementation – Hermosa Avenue Architectural, Structural, and Engineering Plans and Specifications to be completed in FY 15-16, may extend to FY 16/17. Pier Plaza/Beach: Conceptual design including Architectural Plans and Preliminary Engineering Study to be completed in FY 15-16; Downtown Parking Solutions: Parking Needs Assessment and Financing Options, Conceptual design including Architectural, Structural, and Engineering Plans and Specifications, Appraisals and coordination with the General Plan to be completed in FY 15-16. 16 CIP 13-656 Citywide Energy Conservation Upgrades – completion estimated for June 2015. 17 CIP 11-141 Gould Avenue Street Improvements – engineering design and pursuit of funding options set for FY 15-16. 18 CIP 14-614 Police Facilities Improvements in April 2014. Completed work on the old traffic office on Bard includes removal of walls, installation of panels and additional storage. Completed for the new traffic office on Bard includes installation of a modular office including a new restroom, construction of a new driveway to the roll-up door. The shelving, installation of a security gate and alarm system. The project met the City’s Goal 2019 of Commitment to a Safe Community. The installation of a new lock system, key fobs, keypad access and replacement of numerous locks has been added to the scope for next year’s improvements. 19 CIP 13-655 City Facilities ADA Improvements – estimated completion September 2015. 20 Community Center storage warehouse construction 21 Revise Sewer hydro-jetting contract and go out to bid 22 Pier electrical repairs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 38 23 Remove plaza granite cubes and tile 24 CNG fueling options 25 City Yard renovation and toxic concern mitigation 26 Overseeing South Park construction and irrigation installation 27 Overseeing sewer repair project 28 Installing 2 new water meters, connecting service lines and installing trees on Herondo 29 Installing drought tolerant plants at various location 30 Accela Implementation – per the Scope of Work this project will require significant time and resources. Staff support is required to adequately meet the time lines indicated in the SOW. 31 Sewer service charge implementation – estimated August 2015 32 Sketchers and Hotel developments Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 39 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list issues or projects that you would like for the city to address this next year 2015. 1 Updating Department policies, procedures, guidelines, process, standard conditions, templates and improving efficiency 2 Begin addressing City Maintenance yard improvements 3 Begin rehabilitating the sewer system 4 8th Street Improvements Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 40 SECTION 3 CITY OF HERMOSA BEACH PLAN 2015 – 2020 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 41 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 42 GOAL 1 COMMITMENT TO A SAFE COMMUNITY Objectives 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community Means to Residents 1. Safe community for family members: all generations 2. Feeling safe and secure at hotels and in the community 3. Protection of home and property values 4. Safe community events and festivals 5. Timely response to all emergency calls for service Challenges and Opportunities PRIORITY 1. Having safe 4th of July and major events 5 2. Late night behaviors and criminal activities 4 3. Increasing homeless population – pushed out of Los Angeles 4 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 4 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 3 6. Fluctuating seasonal/weekly/calendar sensitive deployment 3 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 3 8. Working with businesses and residents 3 9. Connecting with the Hermosa Beach community 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 43 Challenges and Opportunities (Continued) PRIORITY 10. Community demand for transparency 3 11. Developing innovative programs to create a safe community 1 12. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues 1 13. Environmental and building designs for safety 1 14. Police use of cameras including guidelines and storage/retrieval 1 15. Intercity collaboration on public safety services, facilities, programs 1 16. City funding for public safety 0 17. Attracting public safety employees with diverse skillsets 0 18. Non residents coming to party resulting in large crowd size 0 19. Recruiting and retaining quality police officers 0 Actions 2015 PRIORITY 1. Community Policing: Definition, Direction, City Actions (including Foot Patrol and Bike Patrol) M/C 5 2. Sex Crimes, Violence, Traffic: Problem Analysis, Report with Options, Direction, City Actions, Public Outreach M/C 3 *** 3. Police – Community Advisory Board: Development Mgmt 3 $ 4. Body Cameras: Policy, Guidelines, Storage/Retention Mgmt 3 5. Safety Under the Pier: Options, Direction, Funding 3 6. Public Safety Service and Staffing Study: Fire Staffing Direction Mgmt M/C 2014 Mgmt 7. Late Night Action Plan Mgmt Mgmt 8. Construction Fences – Appearance and Personal Injury: City – South Park Project; Owners/Contractors Responsibility M/C Mgmt 9. Fire Collaboration/Consolidation: Report with Options, Direction M/C 2 10. Bike Safety Plan: Evaluation, Direction, City Actions (East-West) M/C 2 11. City/Los Angeles County/South bay COG Task Force on Homeless Populations, Veterans M/C 2 12. Crime Prevention through Environmental Design: Lighting Plaza/Parking Lots/Laredo Plaza Mgmt 2 13. Bikes on Strand – Parking and Speeding: Direction, code Clarification, Resources 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 44 Actions 2015 (Continued) PRIORITY 14. Commercial Use of Beach Policy/Regulations: Direction, Code Clarification, Resources Mgmt M/C 0 15. Code Enforcement Policy: Direction, Level of Enforcement A. Bikes on Strand: Parking and Speeding B. Stealing Recyclables C. Street Peddlers Mgmt M/C 2014 0 Management in Progress 2015 TIME 1. Nixie Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 2014 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. Neighborhood Watch and VIP Program: Expansion 2/16 17. Multi Hazards Mitigation Plan: Development 4/16 18. Fire/EMS Standards of Coverage: Funding 6/17 19. Police Officer Recruitment and Hiring Ongoing 20. Police Community Center: Development 21. Police Community Calendar: Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 45 Major Project 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) On the Horizon 2016 – 2020 1. Fire Department Accreditation (2018) 2. Youth Police Program: Development 3. Traffic Calming Plan/Process: Evaluation, Direction on Standards and Criteria, Funding 4. Opticom System for Traffic Control Devices: Direction, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 46 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT Objectives PRIORITY 1. Partner with others for reduced service costs 5 2. Invest in City infrastructure and community opportunities 5 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 5 4. Leverage City resources through outside funding sources, including grants and strategic use debt 4 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 4 6. Achieve “Municipal Carbon Neutral” goal 3 7. Develop organization capacity for long term financial sustainability planning and processes 2 8. Maintain the financial reserves consistent with City policies and nationally recognized financial standards 1 9. Provide adequate resources to support defined City services and service levels 1 Means to Residents 1. City acting as responsible steward of the City's resources 2. Value for their tax dollars and fees 3. Keeping Hermosa Beach an affordable place to live 4. City service delivered in an efficient manner 5. City working with others to improve service delivery or expand resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 47 Challenges and Opportunities PRIORITY 1. Payment of oil liability and informing residents 5 2. Funding to address aging infrastructure and facility needing maintenance and replacement 5 3. Costs of long-term employee obligations: pensions, OPEB 4 4. Developing fees based on users covering the costs of service delivery 4 5. Valuing, recruiting and retaining quality City employees 3 6. Leveraging City resources through grants and partnerships 3 7. Increasing workload and limited organization capacity 3 8. Determining City policy on how to pay for City services 2 9. Helping residents to understand and appreciate City finances, services and value 2 10. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects 2 11. Developing innovative approaches to City service delivery 1 12. Paying for carbon offsets 1 13. Staffing and organizational capacity with increasing service demands 1 14. Increased competition and competing interests for limited grant 1 15. Determining service and project priorities 0 16. Slow revenue growth for the City Actions 2015 PRIORITY ** 1. Oil Debt Payment Mgmt M/C 2014 5 ** 2. Compensation Policy and Labor Contracts Mgmt M/C 2014 5 $ 3. Parking Meters Phase 1 and 2: Direction, Phone App Mgmt OTH 4 ** 4. Sewer Replacement Program and Fee Mgmt M/C 2014 3 5. Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies M/C 3 $ 6. Street Program Funding for Catch Up and Ongoing Maintenance: Direction, Funding Mechanism M/C 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 48 Actions 2015 (Continued) PRIORITY 7. Priority Based Budgeting: Implementation Mgmt M/C 2014 Mgmt 8. User Fee Study: 5 Year Update Mgmt Mgmt 9. City Infrastructure Improvement for Problem Areas: Potential for Personal Injury and Litigation M/C 2 10. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties (City Donation): Use for Political Purposes, Direction M/C 2 $ 11. Grants Opportunities: Assessment, RFP Mgmt OTH 1 $ 12. Mayor and City Council Compensation: Study with Options, Direction, Funding M/C 1 13. National Citizen Survey: Direction, Funding Mgmt 2014 0 14. Events Policy and Fees/Waivers: Evaluation, Policy Direction Mgmt OTH 0 15. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction M/C 0 16. Utility User Tax: Evaluation, Policy Direction M/C 0 17. City Liability Insurance Limits Policy: Events/Contractors, Evaluation, Direction M/C 0 Management in Progress 2015 TIME 1. Storm Water Plan: Development 2014 6/15 2. Eden Systems Purchase Orders for All Departments 7/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. OPEB Analysis/PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 2014 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 49 Management in Progress 2015 (Continued) TIME 14. New Animal License System 6/16 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction OTH 17. Liability Insurance Program for Contract Class Instructors On the Horizon 2016 – 2020 1. Online Convenience Fee: Policy OTH 2. Citywide Document Imaging: Direction, Funding Mgmt Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 50 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES Objectives PRIORITY 1. Upgrade City facilities 4 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 4 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 3 4. Easier access and tracking to City services and service request through technology and improved processes 3 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 3 6. Mutual trust and respect among elected officials, management/staff, and community 3 7. Deliver City services with a high level of customer satisfaction 2 8. Competitively compensated workforce balancing market, performance and the community’s total cost of government 2 9. Effectively and efficiently engaging community stakeholders 1 Means to Residents 1. Service value for tax dollars and fees 2. Convenience through easier access to information and services through the Internet 3. City employees sensitive to the needs and feeling of you as a customer 4. Reliable delivering of City service 5. Timely response to a call for service 6. Consistent response for the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 51 Challenges and Opportunities PRIORITY 1. Staff capacity and morale vs. increasing demands for services 4 2. Timing and funding for City facilities improvements 4 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4 4. Aging City infrastructure and buildings needing major maintenance and repair 3 5. Creating a City organization that supports opportunities for employees to excel and grow 3 6. Cost and funding of technology upgrades 2 7. Employee expectations for salaries and benefits 2 8. Retaining top quality employees 2 9. Limited promotional opportunities 2 10. Effectively, appropriately engaging residents in policy development 2 11. Communicating and engaging community stakeholders 1 12. Working with other governmental partners on infrastructure and service delivery 1 13. Aging City workforce and succession 1 14. Building trust with the Hermosa Beach community 1 15. Changing the organization traditions and customs 0 16. Flat City organization with no “bench” 0 Actions 2015 PRIORITY ** 1. Comprehensive City Facilities Plan: Report with Options, Direction, Funding Mgmt M/C 2014 3 $ $ 2. Corporate Communications Plan: “Best Practices”, Goals/Desired Outcomes, Report with Options, Direction, Funding (more Proactive to Reduce Rumors) M/C 3 $ 3. City Yard: Direction, Funding M/C 3 ** 4. Fire/Police Temporary Location: Direction, Funding Mgmt Mgmt $ 5. Parking at City Hall: Evaluation, Direction, Funding M/C 2 6. Parks Management Plan (including Watering) M/C 2 7. Community Decision Making Tool: Use in Decision Making and Policy Development Mgmt 2014 1 8. National Citizen Survey: Direction, Funding Mgmt OTH 1 9. Senior Center Board: Evaluation, Direction Mgmt 1 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 52 Management in Progress 2015 TIME 1. Street Paving Program: Update Report 10/15 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. Land and Asset Management Software 9. New Training System for Part-Time Employees Mgmt 10. Part-Time Employee Recognition Mgmt Major Project 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 On the Horizon 2016 – 2020 1. Succession Planning and Process 2. Code of Ethics: Development 3. Training for Council Candidates: Development 4. Trash Enclosures: Long Term Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 53 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY Objectives PRIORITY 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 4 2. Preserve and enhance small town, neighborhood character 4 3. Upgrade outdoor recreation facilities and activities 3 4. Calmer, safer late night Downtown 3 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 3 6. Adaptive, resilient community to sea level rise 3 7. Become “Leading” edge in carbon neutrality for municipality and community 2 8. Maintain a clean city 2 Means to Residents 1. More reasons to live in Hermosa Beach 2. Feeling and being safe anywhere, any time of day 3. Protection of property and home values 4. Green City acting as a responsible environmental steward 5. Choices of quality homes for ownership or rental 6. More opportunities for leisure activities close to home Challenges and Opportunities PRIORITY 1. Increasing public transportation options and utilization 4 2. City resources limitation 3 3. Growing senior and ADA population with growing service needs and expectations 3 4. Effectively handling problems associated with late night life 3 5. Traffic volume and flow, and street capacity especially around school sites 3 6. Impact of climate change, including sea level rise 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 54 Challenges and Opportunities (Continued) PRIORITY 7. Defining "carbon neutral" and the responsibilities of the City, businesses and residents 2 8. Loss of historically significant buildings 2 9. Green initiative to produce energy and increase energy efficiently 2 10. Developing potential partnerships 2 11. Using the Community Decision Tool in policy development and decision making 2 12. Competing priorities for attention and funding 1 13. Resistance to change in the community and among residents 1 14. Changing recreational patterns among different family generations 1 15. Private property rights vs. community benefits 0 16. Utilizing ROW for active transportations modes 0 17. Differing visions among the Mayor, City Council and community 0 Actions 2015 PRIORITY $ 1. South Park Phase 2: Direction, Funding Mgmt M/C 2014 3 $ 2. Before/After School Program: Direction, Funding Mgmt M/C 2014 3 3. Water: Policy Direction, City Actions, Use of Reclaimed Water 3 4. City Identity on Streets, Gateways and Signs: Evaluation, Direction, Funding M/C 3 $ 5. Library Plan: Needs Assessment, Direction, Funding M/C 3 $ 6. 8th Street Sidewalk: Direction, Funding M/C 3 7. Community Theater • Funding for Interior Improvements • Diverse Programming Mgmt 3 ** 8. General Plan/Local Coastal Program – Blueprint for a Low Carbon Future • Council Decision: Preferred Land Use Transportation Scenario 7/15 • Release Draft General Plan/Local Coastal Program EIR 10/15 • Public Review and Workshops on Draft Plan 11/15 Mgmt M/C 2014 Mgmt 9. School Site Traffic Study: Direction Mgmt 2 10. Community Choice Aggregation Mgmt 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 55 Actions 2015 (Continued) PRIORITY ** 11. Municipal Solar Project (Demonstration) Mgmt 2 12. Bike Path Master Plan/Improvements: Project Priority, Funding M/C 2 $ 13. Family Friendly Community – Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Actions, Funding M/C 2 14. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 2 15. Electric Vehicle Car Pool/Employee Commute Incentives: Direction Mgmt 1 16. Parks Master Plan: Update Mgmt OTH 1 $ 17. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including Shuttles, Buses, Taxi, etc.) M/C 1 18. Historic Preservation: Evaluation, goals/Desired Outcomes, Policy Direction, City Actions M/C 1 19. Short Term Rental: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 1 $ 20. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete, Evaluation, Direction M/C 1 21. 11th Street/Lot “A”: Guidelines, Negotiation with Developer M/C 1 22. Community Decision Making Tool: Degree of Use, Community Involvement Mgmt 2014 0 23. City Electric Vehicle Fleet Policy: Direction, Funding Mgmt 0 24. Single Use Bag Policy: Direction Mgmt OTH 0 25. Free Parking for Electric Vehicles: Permanent Evaluation, Direction Mgmt OTH 0 26. Community Solar Energy: Evaluation, Funding M/C 0 27. Green Business and Job Development: Goals/ Desired Outcomes, Policy Direction, City Role, City Actions M/C 0 28. Comprehensive Beach Use Policy: Evaluation, Report with Options, Direction Mgmt 0 Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend M/C Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 56 Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 8/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 9/15 5. Protective Bollards on Strand (CIP 14-163) 9/15 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park On the Horizon 2016 – 2020 1. Bike Sharing: Direction MP 2. Local Public Transit System for Residents, Events and School OTH $ 3. Gould Avenue Street Improvements: Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 57 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS Objectives PRIORITY 1. Increase day time “foot traffic” in Downtown 4 2. Provide flexible parking that support economic development goal and projects 4 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 3 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 3 5. Stimulate economic development opportunities on vacant and under utilized property 3 6. Increase green/high technology businesses in Hermosa Beach 3 7. Active City organization leading economic development and business investment organization 2 8. Develop Cypress area 2 9. Strengthen retail business mix 2 10. Friendly environmental home based businesses and working at home 2 11. Enhance tourist experiences 1 Means to Residents 1. Protection/enhancement of property values 2. Private sector investing in upgrading Hermosa Beach 3. More quality restaurant and retail choices within the City 4. Attractive community that you call home 5. Alternative housing choices beyond single family homes 6. More reasons to go enjoy a revitalized Downtown Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 58 Challenges and Opportunities PRIORITY 1. Convenient, safe, easy to use and adequate supply parking 4 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 4 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4 4. Paring requirements and enforcement mechanism 4 5. Defining the City's role in economic growth and community redevelopment 3 6. City working with all Hermosa Beach businesses 3 7. Working with Coastal Commission 2 8. Working with property owners and businesses 1 9. Competition from neighboring cities: hotel, retail, restaurants, and entertainment 1 10. Few funding options for redevelopment – EIFD 1 11. Increasing business investment during the economic recovery 1 Actions 2015 PRIORITY ** $ 1. Downtown Revitalization Strategy: Policy Direction, Funding A. Plaza Renovation B. Zoning Change C. Pier Plaza Renovation D. Parking Master 2014 4 2. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project 2014 3 ** 3. Hotel Development: Policy Direction, Specific Project Direction M/C 3 ** 4. Multi Space Parking Lot Meters/Mobile Parking Technology/Innovative Parking Technology: Meter Trials Mgmt 3 ** 5. Skecher Development: EIR, Direction 2014 Mgmt 6. Trans Pacific Fiber Optic Cable: Direction Mgmt Mgmt 7. Cypress Avenue District: Zoning Direction 2014 1 8. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions M/C 1 9. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, City Actions, No Parking on the Strand, Prohibition on Poles and Fences M/C 0 10. Economic Investment Opportunities Related to Carbon Neutral Strategy: Funding Mgmt OTH 0 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 59 Actions 2015 (Continued) PRIORITY 11. Signage Policy and Enforcement: Direction Mgmt OTH 0 12. City Economic Development: Performance Audit, Report with Options, Policy Direction, Tool Kit, Funding 0 Management in Progress 2015 TIME 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 7/15 2. Development Process – One Stop Shop: Development OTH 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 On the Horizon 2016 – 2020 1. Tourism Business Improvement District (BID) Mgmt 2. Hope Chapel Development MIP 3. Business Retention/Growth Visitation Program OTH 4. Family Friendly Entertainment and Business Opportunities: Policy OTH 5. Parking Phase 3: Citywide Smart Parking Meters Mgmt 6. Retail and Restaurant Development Strategy Zoning Changes OTH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 60 SECTION 4 ACTION AGENDA 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 61 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 62 City of Hermosa Beach Policy Agenda 2015 Targets for Action PRIORITY PRIORITY TOP HIGH 1. Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Top 4 - 2. Downtown Revitalization Strategy Top 4 - 3. Community Policing Action Plan Top 3 - 4. Street Program Funding for Catch Up and Ongoing Maintenance Top 3 - 5. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Top 3 - 6. Hotel Development Top 3 - 7. Before/After School Program High 0 5 8. Water: Policy Direction High 2 4 9. Compensation Policy and Labor Contracts High 1 4 10. South Park Phase 2 High 2 3 11. Comprehensive City Facilities Plan High 1 3 12. Homeless Strategy and Action Plan High 0 3 13. Sewer Replacement Program and Fee 2 2 14. Parking Meters Phase III – Remaining Coin Street Meter Upgrades 2 2 15. Body Cameras 1 2 16. Corporate Communications Plan 1 2 17. City Yard 1 2 18. City Identity on Streets, Gateways and Signs 1 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 63 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 64 City of Hermosa Beach Management Agenda 2015 Targets for Action PRIORITY PRIORITY TOP HIGH 1. Fire/Police Temporary Location Top 4 - 2. 8th Street Sidewalk Top 4 - 3. General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Top 4 0 4. Late Night Action Plan Top 3 - 5. Municipal Carbon Neutral Plan: Implementation Top 3 0 6. Priority Based Budgeting High 2 4 7. Library Plan High 1 4 8. Community Theater High 1 4 9. Parking Meters Phase 1 and 2 High 0 4 10. Trans Pacific Fiber Optic Cable High 1 3 11. Public Safety Service and Staffing Study High 0 3 12. Skecher Development 1 2 13. Construction Fences – Appearance and Personal Injury: 1 1 14. User Fee Study (5 years) 0 0 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 65 City of Hermosa Beach Management in Progress 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 66 27. PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand Based Pricing Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. High Performance Organization: Developments, Improvements 49. Land and Asset Management Software 50. New Training System for Part-Time Employees 51. Part-Time Employee Recognition 52. AES Rebuild Intervener Site Reuse 53. Special Olympics: Direction 54. 4th of July Regular Holiday Weekend 55. Parking Phase 1: Commercial Zone Smart Parking Purchase 56. Development Process – One Stop Shop: Development 57. Citywide Filming Strategy 58. Parking Phase 2: Multi Space Meter Pay Station Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 67 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 68 City of Hermosa Beach Action Outlines 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 69 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15 • Community Police Academy • Police Open House • “Coffee with a Cop” 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time • City Role • Goals/Outcomes • Actions • “Best Practice” • Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts • Homes • Social Services • Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 70 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time • Storage • Policies • Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time • Code Enforcement • Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel 9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 71 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time • Aesthetics • Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works Management in Progress 2015 TIME 1. Nixle Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 72 Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 73 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 8/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “81” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 11/15 11/15 2/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time • Policy Direction • Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 74 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 2/16 2/16 3/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model (Resource Diagnostic Tool) 3. Council: Use Priority Based Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Pilot Parking Program 2. Phase 1: Commercial Zone (silver post) Street Meter Purchase/Install 3. Council Decision: Phase 2 – Multi Space Meters, Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed Completed 9/15 10/15 10/15 Responsibility: Police Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 75 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 2/16 2/16 Responsibility: Finance Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 7/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand-Based Rate Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 76 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 8/15 9/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time • Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 77 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 10/15 2/16 Responsibility: Public Works Management in Progress 2015 TIME 1. Street Paving Program: Update Report 10/15 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Chamber Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. High Performance Organization: Developments, Improvements Ongoing 9. Land and Asset Management Software System 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 78 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design 9/15 3/16 3/16 Responsibility: Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 79 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 9/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Construction 9/15 9/15 2/16 6/16 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 80 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 81 Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 8/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 9/15 5. Protective Bollards on Strand (CIP 14-163) 9/15 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 82 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Contract 9/15 9/15 12/15 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 83 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy (YELLOW POSTED) Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 12/15 3/16 Responsibility: Community Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 84 Management in Progress 2015 TIME 1. Development Process – One Stop Shop: Development 2. Citywide Filming Strategy 2/16 3. Parking Phase 2: Multi Space Meter Pay Stations 10/15 Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 85 City of Hermosa Beach Policy Calendar Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 86 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction 3. Council Presentation/Direction: 8th Street Sidewalk Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 87 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 88 MONTH November 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 89 MONTH December 2015 1. Council Decision: Downtown Revitalization Strategy, Award Contract 2. Council Decision: Parking Meters Phase III – Remaining Coin Street Meter Upgrades Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 90 MONTH January 2016 1. Council Decision: Body Cameras, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 91 MONTH February 2016 1. Council Presentation: Sewer Replacement Program and Fee Overview 2. Council Presentation: User Fee Study (5 years) 3. Council Decision: Fee Adjustments 4. Council Discussion: Before/After School Program, Direction 5. Council Decision: 8th Street Sidewalk, Funding 6. Council Decision: Community Theater, Funding, Partnership 7. Council Decision: Trans Pacific Fiber Optic Cable, Project Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 92 MONTH March 2016 1. Council Decision: Skecher Development, Project Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 93 MONTH April 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 94 MONTH May 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 95 MONTH June 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 96 MONTH July 2016 Action Agenda 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 1 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 2 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 3 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phases 1, 2, and 3 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 4 City of Hermosa Beach Management in Progress 2015 1. Nixle Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 5 27. OPEB Analysis/PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand-Based Rate Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Chamber Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. Land and Asset Management Software 49. New Training System for Part-Time Employees 50. Part-Time Employee Recognition 51. AES Rebuild Intervener Site Reuse 52. Special Olympics: Direction 53. 4th of July Regular Holiday Weekend 54. Parking Upgrades Phase 1: Commercial Zone Smart Parking Meter Purchase 55. Development Process – One Stop Shop: Development 56. Citywide Filming Strategy 57. Parking Upgrades Phase 2: Multi Space Meter Pay Stations Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 6 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 7 City of Hermosa Beach Action Outlines 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15 Community Police Academy Police Open House “Coffee with a Cop” 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time City Role Goals/Outcomes Actions “Best Practice” Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts Homes Social Services Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 9 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time Storage Policies Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time Code Enforcement Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel 9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 10 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time Aesthetics Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works Management in Progress 2015 TIME 1. Nixle Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 11 Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 12 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 9/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “81” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 4/16 4/16 4/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time Policy Direction Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 13 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 4/16 4/16 5/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model (Resource Diagnostic Tool) 3. Council: Use Priority Based Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Pilot Parking Program 2. Phase 1: Commercial Zone (silver post) Street Meter Purchase/Install 3. Council Decision: Phase 2 – Multi Space Meters, Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed Completed 9/15 10/15 10/15 Responsibility: Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 14 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 4/16 4/16 Responsibility: Finance Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 10/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand-Based Rate Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 15 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 9/15 12/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 16 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 11/15 2/16 Responsibility: Public Works Management in Progress 2015 TIME 1. Street Paving Program: Update Report 4/16 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Chamber Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. High Performance Organization: Developments, Improvements Ongoing 9. Land and Asset Management Software System Implementation Ongoing 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 17 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design Ongoing 3/16 3/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 18 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 11/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Design 5. Construction 9/15 10/15 2/16 6/16 3/17 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 19 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 20 Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 10/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 10/15 5. Protective Bollards on Strand (CIP 14-163) 2/16 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 21 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Design Contract 10/15 10/15 1/16 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 22 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Ongoing coordination with property owners/developers 2. Strand/Pier Hotel Application Expected 3. Strand/Pier Hotel Draft EIR 10/15 3/16 Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy (YELLOW POSTED) Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 12/15 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 23 Management in Progress 2015 TIME 1. Development Process – One Stop Shop: Development 2. Citywide Filming Strategy 2/16 3. Parking Phase 2: Multi Space Meter Pay Stations 10/15 Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 24 City of Hermosa Beach Policy Calendar Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 25 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 26 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking 5. Council Presentation/Direction: 8th Street Sidewalk Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 27 MONTH November 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 28 MONTH December 2015 1. Council Decision: Parking Meters Phase III – Remaining Coin Street Meter Upgrades Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 29 MONTH January 2016 1. Council Decision: Body Cameras, Funding 2. Council Decision: Downtown Revitalization Strategy, Award Design Contract Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 30 MONTH February 2016 1. Council Decision: Fee Adjustments 2. Council Discussion: Before/After School Program, Direction 3. Council Decision: 8th Street Sidewalk, Funding 4. Council Decision: Community Theater, Funding, Partnership 5. Council Decision: Trans Pacific Fiber Optic Cable, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 31 MONTH March 2016 1. Council Decision: Skecher Development, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 32 MONTH April 2016 1. Council Presentation: Sewer Replacement Program & Fee Overview 2. Council Presentation: User Fee Study (5 years) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 33 MONTH May 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 34 MONTH June 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 35 MONTH July 2016 Copyright © 2015: Lyle Sumek Associates, Inc. City of Hermosa Beach: Strategic Plan VISION 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. POLICY AGENDA 2015 Top Priority Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development High Priority Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan GOALS 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors HERMOSA BEACH MUNICIPAL GOVERNMENT MISSION The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. MANAGEMENT AGENDA 2015 Top Priority Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan Skechers Development High Priority Priority Based Budgeting Library Plan Community Theater Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Copyright © 2015: Lyle Sumek Associates, Inc. MANAGEMENT IN PROGRESS 2015 Nixle Communications Plan for Internal and External Use Community Risk Assessment Downtown Police Unit: Full Time Officer Community Police Academy: 1st Class Emergency Operations Plan: Update and Training Fireground Survival (FGS) Training Program Police Open House Pizza with Police Ambulance Operator Program Full Time Employee for Ambulance Operator Program Fire Wellness – Fitness Initiative Program Crime Analysis: Refinement Volunteer Police Program: Recruitment Emergency Operations Center Detective Case Management: Review 1736 House: Direction Neighborhood Watch and VIP Program Multi Hazards Mitigation Plan: Development Fire/EMS Standards of Coverage: Funding Police Community Calendar: Development Police Officer Recruitment and Hiring Sex Crimes, Violence, Trafficking Storm Water Plan: Development Eden Systems Purchase Orders for All Departments Oil Settlement: Bond Issuance e Meeting/Paperless Agenda for Boards & Commissions OPEB Analysis/PERS Review Annual Update Online Parking Permits Health Insurance Modifications Priority based Budgeting Update Fiscal Health: Live Model Five Year Financial Plan/Fiscal Model Vehicle Replacement: Update Report Sewer Upgrade: Bond Issuance E-payables Implementation New Animal License System Demand based Pricing Parking: Implementation Theater Rental: Evaluation, Policy Direction Liability Insurance Program for Contract Class Instructors Oil Debt Payment Street Paving Program: Update Report CNG Fueling Options Report City Yard Renovation/Toxic Concern Mitigation Sewer Hydro Jetting Contract Council Cameras Solid Waste Collection: Update Report Employee appreciation Program: Enhancements Land and Asset Management Software New Training System for Part-Time Employees Part-Time Employee Recognition AES Rebuild Intervener Site Reuse Special Olympics: Direction 4th of July Regular Holiday Weekend Parking Phase 1: Commercial Zone Smart Parking Purchase Development Process – One Stop Shop Citywide Filming Strategy Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 Police Training Facility, including Firing Range Fire Training Tower Street Improvements Projects Street Sharrows Citywide Conservation Upgrades (LED Lights) South Park Project Phase I Valley Park Playground Resurface/Renovation Surf Legends Memorial Project Protective Bollards on Strand Clark Field and Lawn Bowling electrical Design and ADA Access Outdoor Kiosks: Beach, South Park, Valley Park String Lights on Pier Plaza Signage at Parking Structure Plaza Granite Cubes and Tile Removal Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0743 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Community Development Director Ken Robertson) Recommended Action: It is recommended that the City Council; 1.Receive and file the information provided with regard to the AES Power Plant (also known as the “Redondo Beach Energy Project”); 2.Provide direction to Staff regarding the desired level of continued participation in proceedings before the California Energy Commission related to the project. Discussion: On November 20, 2012, AES Southland, LLC (AES) submitted an Application for Certification to the California Energy Commission (CEC) seeking permission to construct and operate a power generation facility in Redondo Beach adjacent to the Hermosa Beach border. The proposed power plant is a natural-gas fired, combined-cycle, air-cooled electrical generating facility with a net generating capacity of 496 megawatt (MW), which will replace and be constructed on the site of the AES Redondo Beach Generating Station at 1100 North Harbor Drive, at the intersection of North Harbor Drive and Herondo Street, which serves as the border between Redondo Beach and Hermosa Beach. The plant would utilize 10.5 acres in addition to a 2.2 acre existing switchyard located entirely within the approximately 50-acre footprint of the existing Redondo Beach Generating Station and operating power plant. The CEC has exclusive jurisdiction to certify the construction and operation of the project and accepted AES’s application as “data adequate” on August 27, 2013. The CEC has conducted workshops in Redondo Beach and made a presentation to this Council on December 10, 2013. On July 22, 2014, this Council authorized the City’s formal participation in the proceedings as an “intervenor,” and the City’s petition to intervene was granted in July 2014. Between August 20, 2014 and April 1, 2015, the CEC proceedings were suspended pursuant to a request from AES. During the suspension, AES submitted an alternative mixed use development to the voters of Redondo Beach, which would have eliminated energy production on the site but was rejected by the voters on March 3, 2015. On May 11, 2015, in a meeting continued from April 28, 2015, Council considered two options for Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0743 participation in the CEC proceedings: 1) active participation independent of Redondo Beach, which would require a commitment of staff time and retention of technical consultants in order to generate data that would provide meaningful input; or 2) support Redondo Beach by monitoring the proceedings and offering support where possible. Council directed staff to take the latter course of action. Pursuant to that direction, staff has participated in CEC status conferences telephonically, monitored the CEC’s project docket, and coordinated with Redondo Beach to provide support where possible, including attending community workshops and participating in joint conference calls with state agencies. Although the parties are generally responsible for filing monthly status reports, the intervenors typically only file reports when they have new information that would be helpful to the CEC (such as the City’s response to the natural gas leak which occurred at the site on Friday, August 28, 2015). However, Council has been provided periodic updates as the proceedings have evolved. The CEC is continuing to prepare its Final Staff Assessment (FSA), which will inform subsequent community workshops and evidentiary hearings regarding the project. As a result, the CEC is currently focused on gathering technical data regarding the proposed plant and operations. Redondo Beach has presented a wealth of technical information through its expert consultants, including Charles M. Salter Associates, Inc. (Noise) and BlueScape Environmental (Air Quality and Public Health), which includes models and analysis showing the potential impacts of the project on Hermosa Beach neighborhoods. Because the plant is situated on the border between the two cities, a thorough analysis and monitoring will necessarily include those neighborhoods in Hermosa Beach closest to the site. In addition to participating in the CEC proceedings regarding certification, the City has been actively engaged at the local level. On May 26, 2015, the Council adopted a resolution formally opposing the project. Additionally, the City appointed Stacey Armato to serve as its representative on the 17- member AES Task Force established by the Redondo Beach City Council to study and report on preferred zoning and land use alternatives for the AES site. The Task Force will be comprised of 12 representatives from Redondo Beach, an AES representative, Armato, one person from R4: Residents for Responsible Revitalization and one from Voices for Waterfront Vitality. The Redondo Beach city planner, city clerk, a paid facilitator and land use experts will also attend meetings, which are expected to begin soon and last for three months. At this time, Council is considering whether the City’s role in the AES proceedings should change. Given the City’s representation in the CEC proceedings and Redondo Beach Task Force, staff believes that the current level of participation is sufficient. However, this does not preclude the City from introducing evidence at a later time in connection with the workshops and/or evidentiary hearings, should circumstances change. If the City desires to retain experts at a later time to study the project’s unique impacts to Hermosa Beach, Redondo Beach has offered to make its consultants available to the City. If Council determines that the City’s role in the AES proceedings to date is insufficient, it may direct staff to retain expert consultants to perform a number of functions, such as peer review of the work done by Redondo Beach’s experts, analyzing issues unique to Hermosa Beach, etc. However, given the early stage of the CEC proceedings, the City’s inclusion in the studies prepared by Redondo Beach’s consultants, and representation on the Redondo Beach Task Force, it is not clear that an increased investment of resources at this time will yield a significant return. Therefore, it is not Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0743 recommended that the City change its level of participation at this time. If the Council is interested, staff can provide copies of the technical data prepared by Redondo Beach and its consultants to date. Fiscal Impact Staff anticipates the City’s costs to participate in the AES proceedings would be commensurate with its level of involvement, pursuant to direction from Council. Attachments: 1.April 28, 2015 Staff Report to City Council re: Options for Continued Participation in CEC Certification of AES Redondo Energy Plant. Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Shahiedah Coates, Assistant City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff ReportREPORT 15-0345 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 28, 2015 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Community Development Director Ken Robertson) Recommended Action: It is recommended that the City Council; 1.Receive and file the information provided with regard to the AES Power Plant (also known as the “Redondo Beach Energy Project”); and 2.Provide direction to Staff regarding the desired level of continued participation in proceedings before the California Energy Commission related to the project. Discussion: On November 20, 2012, AES Southland, LLC (AES) submitted an Application for Certification to the California Energy Commission (CEC) seeking permission to construct and operate a power generation facility in Redondo Beach adjacent to the Hermosa Beach border. The proposed power plant is a natural-gas fired, combined-cycle, air-cooled electrical generating facility with a net generating capacity of 496 megawatt (MW), which will replace and be constructed on the site of the AES Redondo Beach Generating Station at 1100 North Harbor Drive, at the intersection of North Harbor Drive and Herondo Street, which serves as the border between Redondo Beach and Hermosa Beach. The plant would utilize 10.5 acres in addition to a 2.2 acre existing switchyard located entirely within the approximately 50-acre footprint of the existing Redondo Beach Generating Station and operating power plant. The CEC has exclusive jurisdiction to certify the construction and operation of the project and accepted AES’s application as “data adequate” on August 27, 2013. The CEC has conducted workshops in Redondo Beach and made a presentation to this Council on December 10, 2013. On July 22, 2014, this Council authorized the City’s formal participation in the proceedings as an “intervenor,” and the City’s petition to intervene was granted in July 2014. Between August 20, 2014 and April 1, 2015, the CEC proceedings were suspended pursuant to a request from AES. During the suspension, AES submitted an alternative mixed use development to the voters of Redondo Beach. If it had passed, Measure B would have eventually eliminated energy Hermosa Beach Printed on 4/23/2015Page 1 of 3 powered by Legistar™ Staff ReportREPORT 15-0345 production on the site. Measure B proved to be a controversial and divisive proposition which the voters rejected on March 3, 2015. According to media reports, Redondo Beach may be evaluating the extent to which it will actively participate in future CEC proceedings related to the project due to developments during the Measure B campaign. However, as of the date of this report, the City of Redondo Beach has not officially altered its position. On April 10, 2015, the CEC held a status conference to evaluate the status of the project in light of the failure of Measure B and to establish a schedule of future proceedings, including preparation of a Final Staff Assessment, evidentiary hearings, and community workshops. AES sought an accelerated schedule, to which the City and the City of Redondo Beach objected. The South Coast Air Quality Management District (“SCAQMD”) advised that it may need to hold a hearing regarding the air quality impacts of the project before it can issue its Preliminary Determination. The CEC takes the SCAQMD’s Preliminary Determination into consideration in deciding whether to approve the project. In addition to the SCAQMD, the CEC has yet to receive reports from other advisory agencies, such as the California Coastal Commission, regarding the project. The CEC directed the parties to submit a status report on April 24, 2015 and deferred scheduling future proceedings until the status report is received. In the interim, the CEC advised the parties, intervenors and the public to reengage active participation in the proceedings since the suspension has been lifted. Project Concerns: The July 22, 2014 staff report on this item details major concerns regarding the project. Options for Participation: Since the suspension of the CEC proceedings regarding the project has been lifted, staff seeks direction regarding the City’s continued involvement. Option 1: Active Participation Independent of Redondo Beach Because the City is an intervenor, it is a party to the proceedings with the same rights, responsibilities and obligations as any other party. The City can testify and present evidence and witnesses and cross-examine witnesses from all other parties at CEC hearings. As an intervenor, the City’s comments and testimony bear the weight of evidence; therefore, the City may need to commit staff time, hire technical consultants, and invest other resources to establish evidence of impacts from the project. Further, the City will incur legal costs in connection with preparation of briefs and other documents filed with the CEC. Council could determine that the impacts to Hermosa Beach are sufficient to justify continued active participation as an intervenor regardless of whether Redondo Beach continues to actively participate in the proceedings. If the City pursues this option and Redondo Beach remains an active intervenor, the City could continue to take a position in support of Redondo Beach, relying on evidence established by Redondo Beach’s experts. Redondo Beach has identified consultants available to assist in analyzing potential impacts, which it has offered to make available to reduce Hermosa Beach Printed on 4/23/2015Page 2 of 3 powered by Legistar™ Staff ReportREPORT 15-0345 the City’s potential costs of participation. However, if the City pursues this option and Redondo Beach ceases its active participation, the City’s costs would significantly increase due to the need to retain its own consultants. Option 2: Support Redondo Beach As directed by this Council, the City’s participation to date has been limited to monitoring the proceedings and testifying in support of Redondo Beach before the CEC. Council could determine that the efforts of Redondo Beach are sufficient to inform the CEC’s decision and that separate involvement by the City should be limited to instances in which the City can show that the project will have particular impacts on the City. Under this option, the City will incur minimal costs by relying on Redondo Beach’s consultants. If Redondo Beach suspends its active participation in the proceedings, the City could suspend its participation as well. Fiscal Implications: Staff anticipates the City’s costs to participate in the AES proceedings would be commensurate with its level of involvement, pursuant to direction from Council. Attachments: 1. July 22, 2014 Staff Report to City Council re: AES Redondo Beach Power Plant. Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Shahiedah Coates, Assistant City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/23/2015Page 3 of 3 powered by Legistar™ DATE: April 28, 2015 TO: Honorable Mayor and Members of the City Council FROM: Ken Robertson, Director Community Development Department SUBJECT: SUPPLEMENTAL – ITEM 6(D) OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT On April 24, 2015, after the staff report providing an update to the City Council on the California Energy Commission’s (“CEC”) consideration of the application by AES to site a power plant in the City of Redondo Beach was finalized, the parties and various regulatory agencies complied with the CEC’s order to submit status reports to inform the CEC’s forthcoming order setting a schedule of future proceedings. Generally, the staff reports filed by CEC staff, the South Coast Air Quality Management District and the California Coastal Commission suggest that for various reasons, the public comment period and future proceedings should be delayed to accommodate analysis of developments which occurred during the suspension of the proceedings and potential impacts of the project. The City of Redondo Beach recommended against adopting a schedule at this time based on its belief that the city’s ordinance banning development of a new power plant requires the CEC to apply a higher level of scrutiny than has been applied to the project to date. A meeting is scheduled between CEC staff and the City of Redondo Beach to discuss the city’s ordinance on April 29, 2015. AES reiterated its request for an accelerated schedule of proceedings and disputes Redondo Beach’s position that the project is subject to a higher level of scrutiny. As of the drafting of this supplemental report, the CEC had not issued a response to the status reports or a schedule of future proceedings. Attachments: 1. Status Report filed by the California Coastal Commission. 2. Status Report filed by CEC staff. 3. Status Report filed by Ellison, Schneider & Harris LLP on behalf of AES. 4. Status Report filed by the South Coast Air Quality Management District. 5. Status Report filed by Jeffer, Mangels, Butler & Mitchel LLP on behalf of the City of Redondo Beach. 6. Response to Status Reports by Ellison, Schneider & Harris LLP on behalf of AES. C I T Y O F H E R M O S A B E A C H M E M O R A N D U M DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:204364 Document Title:Redondo Beach Coastal Commission Status Letter Description:Letter describing status of Coastal Commission review and requested schedule Filer:Tom Luster Organization:California Coastal Commission Submitter Role:Public Agency Submission Date: 4/24/2015 1:58:48 PM Docketed Date:4/24/2015 STATE OF CALIFORNIA-NATURAL RESOURCES AGENCY CALIFORNIA COASTAL COMMISSION 45 FREMONT, SUITE 2000 SAN FRANCISCO, CA 94I05-2219 VOICE (41 5) 904-5200 FAX (415) 904-5400 TDD (415) 597-5885 April24, 2015 Committee for Redondo Beach Energy Project (12-AFC-03) Commissioner Karen Douglas -Presiding Member Commissioner Janea A. Scott-Associate Member Susan Cochran -Hearing Officer California Energy Commission 1516 Ninth Street Sacramento, CA 95814-5512 RE: Status Report on 12-AFC-03 Dear Commissioners Douglas and Scott, EDMUND G. Thank you for the opportunity to comment on the above-referenced AFC proceeding. This letter provides the status of the Coastal Commission staff review and includes a recommended schedule for your consideration. As you know, in July 2014, Energy Commission staff published the Preliminary Staff Assessment (PSA) for the proposed project; however, in September 2014, the Committee suspended the AFC proceeding until April 1st of this year pending the results of a City of Redondo Beach initiative that could have obviated the need for this AFC proceeding. In March of this year, the initiative failed, and AES requested that the Committee adopt a new schedule for completing the AFC review. On April10, 2015, the Committee held a status conference to allow parties to describe the status of the project and their reviews. Following the status conference, the Committee issued an Order requesting that parties provide any additional information the Committee should consider regarding the scheduling of the upcoming AFC process. The Order specifically requested that Coastal Commission staff provide a timeframe for preparing and submitting its Coastal Act Section 30413( d) report. As we discussed with Energy Commission staff last year, Coastal Commission staff generally need from 60 to 90 days between publication of the PSA (or modified PSA) and submittal of our 30413(d) report. This time period allows us to review the PSA and any additional or modified information, prepare our report, and provide it for public comment and review before the Coastal Commission considers adopting it at one of its monthly public hearings, which is required before we submit it to the Committee. As discussed during the April 1oth status conference, Coastal Commission staff will need some additional information before preparing the report for consideration and approval by the Coastal Commission. We understand from AES that the currently proposed project is the same as was being reviewed prior to last year's AFC suspension; however, we also understand that Energy Commission staff is working to obtain updated information about changes to the proposed GOVERA'OR Status Report re: 12-AFC-03-Redondo Beach Energy Project April24, 2015 project's construction and demolition schedule, possible changes to the PSA's cumulative impacts assessment, and changes to the PSA's alternatives assessment to address project elements related to AES Huntington Beach and AES Alamitos. We also understand that Energy Commission staff will be meeting with the City to discuss and possibly resolve land use issues. We will likely need to incorporate much of this new or updated information into our 30413(d) report. We therefore recommend that the Committee allow at least 90 days between publication of a modified PSA or publication of this updated information, whichever comes later. Alternatively, the Committee could provide a shorter review period; however, that may require Coastal Commission staffto use the Final Staff Assessment as the basis for its 30413(d) report. Again, thank you for this opportunity to comment. Should you have any questions or need more information, please contact me at 415-904-5248 or tluster@coastal.ca.gov Sincerely, ~,;#c- Tom Luster Energy, Ocean Resources, and Federal Consistency Division DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:204358 Document Title:Redondo Beach Energy Project Status Report #10 Description:N/A Filer:Cenne Jackson Organization:California Energy Commission Submitter Role:Commission Staff Submission Date:4/24/2015 12:30:52 PM Docketed Date:4/24/2015 DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:204365 Document Title:Redondo Beach Energy Project Status Report #13 Description:N/A Filer:Karen Mitchell Organization:Ellison, Schneider & Harris L.L.P. Submitter Role:Applicant Representative Submission Date:4/24/2015 2:09:19 PM Docketed Date:4/24/2015 1 STATE OF CALIFORNIA ENERGY RESOURCES CONSERVATION AND DEVELOPMENT COMMISSION In the Matter of: ) ) Application for Certification for the ) Docket No. 12-AFC-03 Redondo Beach Energy Project ) REDONDO BEACH ENERGY PROJECT STATUS REPORT # 13 Pursuant to the Order after Status Conference Directing the Filing of Status Reports by April 24, 2015 issued on April 16, 2015, AES Southland Development, LLC (the “Applicant”) hereby files this status report to inform the Committee on the progress of the Redondo Beach Energy Project (“Project”) Application for Certification (“AFC”) proceeding. The Applicant does not have anything new to report since the Status Conference held on April 10, 2015. April 24, 2015 ELLISON, SCHNEIDER & HARRIS, LLP By Greggory L. Wheatland Samantha G. Pottenger 2600 Capitol Avenue, Suite 400 Sacramento, CA 95816 (916) 447-2166 Telephone (916) 447-3512 Facsimile Attorneys for the Applicant DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:204366 Document Title:South Coast Air Quality Management District Status Report Description:N/A Filer:John Yee Organization:South Coast Air Quality Management District Submitter Role:Public Agency Submission Date:4/24/2015 2:16:28 PM Docketed Date:4/24/2015 DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:204374 Document Title:City of Redondo Beach Status Report 04-24-15 Description:N/A Filer:Jon Welner Organization:Jeffer Mangels Butler & Mitchell LLP Submitter Role:Intervenor Representative Submission Date:4/24/2015 4:09:50 PM Docketed Date:4/24/2015 SF 1987684v1 Page 1 of 6 STATE OF CALIFORNIA California Energy Commission In the Matter of: REDONDO BEACH ENERGY PROJECT APPLICATION FOR CERTIFICATION Docket No. 12-AFC-03 INTERVENOR CITY OF REDONDO BEACH'S STATUS REPORT April 24, 2015 JEFFER MANGELS BUTLER & MITCHELL LLP JON WELNER (Bar No. 178578), jwelner@jmbm.com Two Embarcadero Center, Fifth Floor San Francisco, CA 94111 Telephone: (415) 398-8080 Facsimile: (415) 398-5584 Attorneys for Intervenor CITY OF REDONDO BEACH SF 1987684v1 Page 2 of 6 STATE OF CALIFORNIA California Energy Commission In the Matter of: REDONDO BEACH ENERGY PROJECT APPLICATION FOR CERTIFICATION Docket No. 12-AFC-03 INTERVENOR CITY OF REDONDO BEACH'S STATUS REPORT I.BACKGROUND On April 16, 2015, the Committee in this proceeding issued an Order requiring the parties to file Status Reports on April 24, 2015. The Status Reports are to "aid the Committee in preparing a scheduling order" and shall include: 1. Any information regarding the scheduling of a public hearing by the SCAQMD on the PDOC/FDOC; 2. The status of efforts by staff to update any sections of the PSA; 3. The current timing and progress of any: a. Meet and confer sessions with the City of Redondo Beach on the land use laws applicable to the project; and b. The scheduling of any workshop on the PSA. 4. Any other relevant matters to the Committee’s attention. II.THE COMMITTEE SHOULD NOT ISSUE A SCHEDULE AT THIS TIME Intervenor City of Redondo Beach ("City") respectfully requests that the Committee wait at least sixty (60) days before issuing a new schedule in this proceeding. We recognize that the Applicant ("AES") is eager to resume the AFC process after the failure of its land use initiative, but there are a number of critical issues that must be addressed before a new schedule can be issued. SF 1987684v1 Page 3 of 6 A.The PSA must be substantially modified and reissued before the proceeding resumes. 1.Commission staff acknowledge that the PSA must be substantially revised. In the Status Report submitted today by Commission staff, they report that they must make the following significant changes to the PSA: Staff is working with applicant to obtain the information requested in the PSA to update their sections for the FSA, along with a new construction and demolition schedule. Air Quality staff is waiting for applicant's submittal of the cumulative impacts assessment to determine whether the combined air quality impacts of the proposed project, and other reasonably foreseeable local projects, would result in significant air quality related impacts during construction and operation. Visual Resources staff is also asking for a Site Screening and Landscape Concept Plan for review and consideration. Cumulative Resources staff has added eight new projects to the Cumulative list since the publication of the PSA. Alternatives staff is updating the Alternatives assessment to address additional elements analyzed in the Huntington Beach and Carlsbad proceedings. These are not minor changes. They include a critical new Air Quality analysis; an entirely new Screening Plan for review in the Visual Resources section; and significant changes to the Alternatives analysis.The PSA should be modified to include these analyses prior to the PSA workshop and comment period.If staff wait until the FSA to incorporate these analyses, the new information cannot be property reviewed and addressed by the parties during the PSA workshop and in their PSA comments. 2.The "meet and confer" on LORS issues will likely result in material changes to the PSA. Commission staff and the City are scheduled to "meet and confer" regarding potential LORS violations on April 29, 2015. After the meeting, the PSA will likely require significant changes. In the PSA, Staff provide a cursory, one-sentence analysis of the City's ordinance barring new power plant development at the project site. Staff's conclusion that the SF 1987684v1 Page 4 of 6 City's ordinance does not constitute a LORS violation is contrary to case law and to the Commission's prior decisions. The City is confident that after the meet-and-confer, Staff will conclude that there is a LORS violation. If Staff determine there is a LORS violation, they will need to make significant and material changes to the PSA. Under those circumstances, the Commission cannot certify the proposed project "unless the commission determines that such facility is required for public convenience and necessity and that there are not more prudent and feasible means of achieving such public convenience and necessity." PRC § 25523. This would require a major new analysis to be performed by staff. Such a significant analysis should not be provided for the first time in the FSA. Rather, the PSA should be modified to include this analysis, so this issue can be properly addressed in the PSA workshop and PSA comments. 3.New information has come to light that requires material changes to the PSA. As previously raised by the City, new information has come to light over the last nine months that must be incorporated in the PSA. As described in the City's Status Conference Statement, AES made several important admissions during its campaign for Measure B that need to be incorporated into Staff's "No Project" Analysis, specifically: (1) that the Redondo Beach power plant can be safely shut down without negatively affecting the electric grid; and (2) that there are significant benefits that would result from eliminating the power plant. These admissions were made to the press and to City officials. They have a material impact on Staff's analysis of the "no project" alternative, and should be incorporated into the PSA. 4.The changes to the PSA are too significant to be addressed only in the FSA. SF 1987684v1 Page 5 of 6 The above changes to the Staff analysis are material and significant. The changes cannot wait until the FSA is issued. Rather, they are critical components of the Commission's analysis and should be presented to the parties in the PSA. That is the only way to ensure that the issues are properly considered during the PSA workshop, and that the parties have an opportunity to review and analyze them while preparing their comments on the PSA. B.The Committee should wait until SCAQMD issues the FDOC before issuing a schedule. Finally, the Committee should wait until SCAQMD issues the FDOC before issuing a schedule. In its Status Report filed today, SCAQMD states that it will hold a public hearing on the RBEP before issuing the FDOC. At the Committee Status Conference on April 10, 2015, SCAQMD stated that if there is a hearing, it will take six (6) months to issue the FDOC. Air Quality is a critical issue in this certification proceeding. The Committee should wait until the FDOC is issued by AQMD before proceeding with the PSA workshop and comments. Otherwise, the parties will need to repeat the workshop and comment process again later, with regard to Air Quality issues. /// /// /// /// /// /// /// /// SF 1987684v1 Page 6 of 6 III.CONCLUSION For the reasons stated above, the City respectfully asks the Committee to wait sixty (60) days before issuing a schedule for the remainder of this proceeding. Dated: April 24, 2015 JEFFER MANGELS BUTLER & MITCHELL LLP By: JON WELNER Attorneys for Intervenor CITY OF REDONDO BEACH 1 July 16, 2014 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council July 22, 2014 OPTIONS FOR PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT Recommendation: It is recommended that the City Council; 1. Receive and file the information provided with regard to the AES Power Plant (also known as the “Redondo Beach Energy Project”); 2. Provide direction to Staff regarding the desired level of participation in proceedings before the California Energy Commission related to the project. Discussion: On November 20, 2012, AES Southland, LLC submitted an Application for Certification (AFC) to the California Energy Commission (CEC) seeking permission to construct and operate a power generation facility in Redondo Beach adjacent to the Hermosa Beach border. The proposed power plant is a natural-gas fired, combined-cycle, air-cooled electrical generating facility with a net generating capacity of 496 megawatt (MW), which will replace and be constructed on the site of the AES Redondo Beach Generating Station at 1100 North Harbor Drive, at the intersection of North Harbor Drive and Herondo Street, which serves as the border between Redondo Beach and Hermosa Beach. The plant would utilize 10.5 acres in addition to a 2.2 acre existing switchyard located entirely within the approximately 50-acre footprint of the existing Redondo Beach Generating Station and operating power plant. The CEC has exclusive jurisdiction to certify the construction and operation of thermal electric power plants 50 megawatts or larger and all related facilities in the state. In its review, the CEC must determine whether the project will be constructed and operated in conformance with all applicable Laws, Ordinances, Regulations and Standards (LORS). According to the CEC, all interested agencies, organizations, and individuals are encouraged to participate in the “power plant siting process.” The CEC has published a detailed summary of the siting process in its 2006 Public Participation in the Siting 2 Process: Practice and Procedure Guide,1 which generally involves six phases: Prefiling Review Phase: An informal period of planning and preparation before an applicant submits a formal AFC to the CEC. Data Adequacy Phase: CEC staff review is conducted to determine if the AFC is sufficiently complete based on the information required in the CEC's regulations. When the AFC is accepted as "data adequate," the statutory review begins. Discovery Phase: A period of data gathering, public information hearings, workshops and site visits by CEC staff, agencies, and "intervenors." CEC staff prepares and releases an Issue Identification report. Analysis Phase: CEC staff, agencies and participants hold workshops during this phase to analyze the project and its various issues. Staff prepares a Preliminary Staff Assessment, and later, the Final Staff Assessment. A pre- hearing conference is held to set the schedule and organize information and witnesses for formal hearings. The deadline to become an "intervenor" or formal party to the process is in this phase (30-days before the first evidentiary hearing). Hearings Phase: Formal evidentiary hearings are held by the Energy Commission Committee (comprised of two commissioners that are assigned to each siting case) to hear the findings and conclusions of the applicant, staff, intervenors, and other agencies through written, oral and documentary testimony in order to make a decision based on evidence. The public is encouraged to present oral and written comments. Decision Phase: The Energy Commission Committee prepares and issues a Presiding Member's Proposed Decision (PMPD), followed by a public hearing. Subsequently, the full Energy Commission considers whether to approve or deny the AFC at a regularly scheduled bi-monthly business meeting. The AES proceedings are currently in the Analysis Phase. AES’s application was accepted as “data adequate” on August 27, 2013. The CEC has conducted workshops in Redondo Beach and made a presentation to this Council on December 10, 2013 (see attached power point presentation). On June 13, 2014, the South Coast Air Quality Management District (“SCAQMD”) provided its Preliminary Determination of Compliance to the CEC. The SCAQMD is evaluating whether to hold a hearing regarding its Preliminary Determination in response to requests from members of the public. As of the date of this report, Redondo Beach has not submitted a formal response to the SCAQMD Preliminary Determination, but is evaluating whether to do so. The CEC plans to release its Preliminary Staff Assessment on or before July 28, 2014. As of the date of this report, neither a pre-hearing conference nor an evidentiary hearing has been scheduled by the CEC. 1 Available in its entirety at http://energy.ca.gov/2006publications/CEC-700-2006-002/CEC-700-2006- 002.PDF. 3 Project Concerns: The City of Redondo Beach has intervened in the AES proceedings based on its determination that the project will have a significant impact on the health, safety, and welfare of its residents and conflict with city ordinances. In particular, Redondo Beach adopted a moratorium ordinance, which was extended, prohibiting “the approval of any conditional use permit, coastal development permit or any other discretionary City permit or approval for the construction, expansion, replacement, modification or alteration of any facilities for the on-site generation of electricity on any property located within the coastal zone.”2 Redondo Beach is particularly concerned with potential impacts from noise and air pollution, and whether there is in fact a need for the power proposed to be generated from the AES plant. Redondo Beach will provide a presentation during tonight’s meeting further discussing its participation in the AES proceedings. Because the proposed AES plant would be located adjacent to Hermosa Beach, the City may be impacted by the CEC’s decision. Informal communication between the two cities has occurred at the staff and councilmember levels; however, direction is needed to determine whether the City will formally participate in the CEC proceedings and/or formally support or partner with Redondo Beach in the proceedings. Pursuant to the 2014 Strategic Plan, a top management priority is listed as “AES rebuild.” To date, the City has been monitoring the progress of the proceedings, and provided a link on our website to provide information about the project and its status to the public. Otherwise, the Council has neither taken an official position on the project nor provided policy direction on whether the City should participate in CEC proceedings. Because the project will be located in Redondo Beach and is subject to approval by the CEC, expanded participation by the City in the CEC proceedings may have limited impact. Further, in determining the amount of resources the City may want to commit to this process, the City should consider the potential impacts to the City of the proposed plant versus potential impacts from an alternative project, should the proposed plant be denied. The three options available to the City regarding its role in the power plant proceedings are detailed below. Options for Participation: The City may take one of the following courses of action: Option 1: Formal Participation - Intervene If the City desires to formally participate in the CEC proceedings, it may do so as an intervenor. An intervenor becomes a party to the proceeding with the same rights, 2 Redondo Beach Ordinance 3116-13 and 3120-14. 4 responsibilities and obligations as all other parties. Intervenors can testify and present evidence at CEC hearings. Such testimony is given under oath and is afforded more weight when the CEC weighs the facts and decides conflicts in evidence, thus this testimony can be used to support the CEC’s decision. Further, intervenors may present witnesses and cross-examine witnesses from all other parties to strengthen their position. The process to become an intervenor involves filing a petition to intervene. There is no cost to file a petition, which is a brief document explaining why the party believes it should be granted permission to intervene. The deadline to intervene is 30 days before the first evidentiary hearing, which will be scheduled soon after the CEC’s Preliminary Staff Assessment is released. CEC staff expects to release its Preliminary Staff Assessment by July 28, 2014. Petitions to intervene are generally granted. As an intervenor, the City’s comments and testimony would be given the weight of evidence; therefore, the City may need to commit staff time, hire technical consultants, and invest other resources to establish evidence of impacts from the proposed plant. Further, the City will incur legal costs in connection with preparation of briefs and other documents filed with the CEC. However, Redondo Beach has identified consultants available to assist in analyzing potential impacts, which it has offered to make available to reduce the City’s potential costs of participation. Further, becoming an intervenor does not necessarily require that the City incur these additional costs—it merely preserves the City’s right to fully participate in the proceedings at a greater level than a member of the public. The City could become an intervenor and then choose not to testify; or only testify and submit material in support of Redondo Beach, relying on evidence established by Redondo Beach’s experts; or fully participate as a separate party, including establishing its own evidence of potential impacts from the project on the City. As such, the City’s costs of participating as an intervenor would be commensurate with its level of involvement. Option 2: Informal Participation – Public Comment Any member of the public may attend all meetings, workshops and hearings related to the AFC, and may provide oral and/or written comments to the CEC. Those comments become part of the record but are not sufficient to support the decision of the CEC because they do not have the formal weight of evidence. Even if the City’s comments are not afforded the weight of formal evidence, they would be more meaningful if supported by data or the opinion of technical experts. However, since consulting with experts will require some investment of City resources and may reveal significant impacts of the project, the City may wish to intervene to preserve its ability to present evidence during the course of the proceedings. Option 3: Continue to Monitor the Proceedings C lif i E C i iCalifornia Energy CommissionREDONDO BEACH ENERGY PROJECTPOWER PLANT LICENSINGHermosa Beach City CouncilyDecember 10, 2013Roger Johnson, Deputy DirectorSiting, Transmission and Environmental Protection Division6 TOPICS TO BE PRESENTEDTOPICS TO BE PRESENTEDAES Redondo Beach project–AES project objectives–Project DescriptionProject Description–Project Visual SimulationsEnergy Commission AFC process–Permitting Authority–Environmental Review–Decision Process–CompliancePublic Participation7 R d d B h P j t Obj tiRedondo Beach Project ObjectivesModernize a 60 year old plantRemove existing facility and free up nearly 75% ofRemove existing facility and free up nearly 75% of site for alternative useCreate a sustainable business that supports ppCalifornia in achieving its clean energy and environmental goalsHelp minimize consumer electricity costs8 Rd d B hE P j tRedondo Beach Energy ProjectRBEP is a proposed natural‐gas fired, combined‐cycle, air‐cooled, 511‐megawatt (MW) gross electrical generating facility that would replace the existing andgenerating facility that would replace the existing and still operational AES Redondo Beach Generating Station. The existing Redondo Beach Generating Station Units 1 through 8 and auxiliary boiler no. 17 will be demolished as part of the projectdemolished as part of the project.9 Eiti Pl tSitExisting Plant Site10 PdMditiPjtProposed Modernization Project11 PdMditiPjtProposed Modernization Project12 Existing Plant SiteExisting Plant SiteView from Herondo Street13 Proposed Modernization ProjectProposed Modernization ProjectView from Herondo Street14 Existing Plant SiteExisting Plant SiteView from PCH and Herondo, looking southwest15 Proposed Modernization ProjectProposed Modernization ProjectView from PCH and Herondo, looking southwest16 Existing Plant SiteExisting Plant SiteView from Moonstone Park, looking east17 Proposed Modernization ProjectProposed Modernization ProjectView from Moonstone Park, looking east18 Existing Plant SiteExisting Plant SiteView from Broadway and Beryl19 Existing Plant SiteExisting Plant SiteView from Broadway and Beryl20 Existing Plant SiteExisting Plant SiteView from 700 Block Irena21 Proposed Modernization ProjectProposed Modernization ProjectView from 700 Block Irena22 Existing Plant SiteExisting Plant SiteView from Hermosa Beach23 Proposed Modernization ProjectProposed Modernization ProjectView from Hermosa Beach24 Existing Plant SiteExisting Plant SiteView from Hermosa Beach Pier25 Proposed Modernization ProjectProposed Modernization ProjectView from Hermosa Beach Pier26 ECii’RlEnergy Commission’s RoleEnergy Commission permitting authority–State-wide permit consistency–Thermal power plant 50 megawatts or greaterpp g g–Related facilitiestransmission lineswater supply systemsnatural gas pipelineswaste disposal facilitiesaccess roadsN t ti ll d til it i i d–No construction allowed until permit is issuedLead state agency for California Environmental Quality Act (CEQA)27 Energy Commission’s PermittingEnergy Commission s Permitting ProcessFive Commissioners appointed by the Governor and approved by the Senate for 5-year terms.Committee of two Commissioners assigned toCommittee of two Commissioners assigned to oversee a power plant licensing proceedingStaff is independent party to the proceeding like the applicant and intervenorsOpen transparent process with multiple public workshops and hearings in the communityworkshops and hearings in the communityExparte rule between parties and commissionersPublic Adviser appointed by the Governor28Public Adviser appointed by the Governor Local State and Federal CoordinationLocal, State and Federal CoordinationStaff works closely with local, state and federal agencies for example:agencies, for example:–LocalCity of Redondo BeachLos Angeles CountyLos Angeles CountySouthern California Association of GovernmentsSouth Coast Air Quality Management DistrictSt t–StateLos Angeles Regional Water Quality Control BoardCalifornia Department of Fish and WildlifeC lif i C t l C i iCalifornia Coastal Commission–FederalUS Army Corps of Engineers29US Fish and Wildlife Service US Environmental Protection Agency OifthLi iP1.PrefilingOverview of the Licensing ProcessStaff meets with local agency and developer to explain permit process and application requirements2.Filing and Data AdequacyDeveloper files Application for Certification and feeMinimum requirements to accept application3.Discovery and AnalysesIssues Identification Report/Information Hearing & Site VisitData requests/responses workshopsIssue Resolution WorkshopsStaff Assessments4.Evidentiary Hearings and DecisionCommittee holds evidentiary hearings30Committee produces Proposed DecisionDecision by full Commission 31 Did A l PDiscovery and Analyses ProcessIntervenorsPublicPublic Adviser*CEC StaffStaff Assessment/TestimonyFederal AgenciesLocal, State, &Federal AgenciesApplicant32* The Public Adviser provides assistance on how to participate in the CEC’s public process. St ff’ I d d t A tStaff’s Independent Assessment• Air Quality • Alternatives Bi l• Environmental Justice Hazardous• Transmission Line Engineering• Biology • Cultural Resources •Hazardous Materials •Land UseEngineering• Transmission Line Safety • Efficiency • Facility DesignElectrical• Noise • Public Health Reliability• Traffic • Visual •Waste - Electrical - Mechanical - Structural •Reliability• Safety •Socioeconomics•Waste• Water 33 - Civil • Soils/Paleo Plii StffA tPreliminary Staff AssessmentDetermine if proposal complies with Laws, Ordinances, Regulations, Standards (LORS)Conduct engineering and environmental analysisConduct engineering and environmental analysis–identify issues–evaluate alternatives–identify mitigation measures–recommend conditions of certificationFacilitate public and agency participationFacilitate public and agency participationPreliminary Staff Assessment filed for 30-day comment period34Public workshop(s) on PSA Fi l St ff A tFinal Staff AssessmentAddress comments on PSARevise PSA as appropriate and file FSA as expert witness testimony for evidentiary hearingswitness testimony for evidentiary hearings35 What Happens after the Final StaffWhat Happens after the Final Staff Assessment?Committee holds Prehearing ConferenceCommittee holds Prehearing ConferenceCommittee issues schedule for Evidentiary HearingsgCommittee hears sworn testimony from staff, applicant and intervenorsCommittee takes public comments36 Evidentiary Hearings & Decision ProcessEvidentiary Hearings & Decision ProcessIntervenortestimonyPubliccommentPublic AdviserCommitteeProposed DecisionApplicantStaff Full CommissionFinal DecisiontestimonyTestimonyLocal, state, &Local, state, &federal agencies37comment Wh t H Aft H i ?What Happens After Hearings?Committee issues Presiding Member’s ProposedCommittee issues Presiding Member’s Proposed Decision (PMPD) for 30-day comment period–Contains findings relating toenvironmental impacts, public health, engineeringproject compliance with LORS–Recommends conditions of certification–Determines if override findings are needed–Recommends whether or not to approve the projectCommittee issues Revised PMPDCommittee issues Revised PMPDFull commission makes decision30-day period to appeal decision to Commission3830day period to appeal decision to Commission and State Supreme Court COMMITTEE SCHEDULECOMMITTEE SCHEDULEREDONDO BEACH ENERGY PROJECTAFC filed 11/20/12AFC filed 11/20/12Data Adequate 08/27/13Information hearing and site visit 10/01/13Information hearing and site visit 10/01/131stIssue resolution workshop 12/5/13Determination of Compliance (PDOC) 01/2014?Prelim Staff Assessment (PSA) PDOC + 45 daysPSA workshop PSA + 15 daysPSA comment period PSA + 30 daysFinal DOC – PDOC + 60 daysFi l St ff A tFDOC + 45 d39Final Staff Assessment -FDOC + 45 days Cli MitiCompliance MonitoringEnergy Commission staff oversee projectEnergy Commission staff oversee project compliance from preconstruction through closure.Energy Commission is Chief Building Official butEnergy Commission is Chief Building Official but will use third party CBO for plan checks.Monthly Compliance reports are posted to the yp p pEnergy Commission web site during construction.Annual Compliance reports are posted to the ECiibidi iEnergy Commission web site during operation.40 WThPbliMPtiitWays The Public May ParticipateSign up for the project list serve http://www.energy.ca.gov/sitingcases/redondo_beach/Attend public workshops and hearings andAttend public workshops and hearings and provide oral comments E-file or submit written comments or statements to the Staff or CommissionersProvide written comments on the Preliminary Staff Assessment and Proposed DecisionStaff Assessment and Proposed DecisionBecome a formal intervenor41 More InformationMore InformationCalifornia Energy Commission–Roger Johnson, Deputy Director for Siting, Transmission and Environmental Protection(916) 654-5100; e-mail: rjohnson@energy.state.ca.usChris Davis Siting Office Manager–Chris Davis, Siting Office Manager(916) 654-4842; e-mail: cdavis@energy.state.ca.us –Alana Mathews, Public Adviser(916) 654-4489 or (800) 822-6228(916) 6544489 or (800) 8226228,e-mail: PAO@energy.state.ca.usDocuments are available for public review at:Energy Commission Web site:www energy ca gov/sitingcases–Energy Commission Web site: www.energy.ca.gov/sitingcases–Public Libraries (Redondo Beach, Hermosa Beach, Manhattan Beach, Torrance, Rancho Palos Verdes)–Dockets Unit at the Energy Commission42–Dockets Unit at the Energy Commission From: Stacey Armato [mailto:staceyarmato@gmail.com] Sent: Tuesday, October 13, 2015 8:53 AM To: Elaine Doerfling Cc: Stacey Armato Subject: Fwd: Redondo Beach Energy Project, 12-AFC-03, City of Redondo Beach - Status Report - 10- 01-15 Good morning, Elaine. Can you place the attached correspondence under item F "OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT" regarding an incident at AES on 10/8/15 that negatively affected our residents? Thank you so much, Stacey ---------- Forwarded message ---------- From: Stacey Armato <staceyarmato@gmail.com> Date: Fri, Oct 9, 2015 at 8:07 AM Subject: Re: Redondo Beach Energy Project, 12-AFC-03, City of Redondo Beach - Status Report - 10-01-15 To: Michael Jenkins <MJenkins@localgovlaw.com> Cc: Tom Bakaly <tbakaly@hermosabch.org>, Shahiedah Coates <scoates@localgovlaw.com> Good morning. Last night, just before 6pm, HB residents (5 that I know of) were complaining about a loud, hissing sound and strong smell of natural gas coming from AES. From the sound of things, the RB fire department responded and the sound and smell subsequently stopped. Unsure on the timing in which it was resolved. If possible, it would be nice to get a little more info to include in the October status report. Thanks, Stacey DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:206312 Document Title:John Schattinger Comments: Releasing of gas at A&E Site Description:N/A Filer:System Organization:John Schattinger Submitter Role:Public Submission Date:10/8/2015 8:23:29 PM Docketed Date:10/9/2015 Comment Received From: John Schattinger Submitted On: 10/8/2015 Docket Number: 12-AFC-03 Releasing of gas at A&E Site I am lodging a complaint to the loud hissing sound and foul smell at the A&E power plant in Redondo Beach on Thursday, October 8th. This is the second time in a month. It is unsafe, unstable, and dangerous. Shut this plant down! DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:206313 Document Title:Claudine Larson-Tuttle Comments: Power plant releasing gas Description:N/A Filer:System Organization:Claudine Larson-Tuttle Submitter Role:Public Submission Date:10/9/2015 6:34:02 AM Docketed Date:10/9/2015 Comment Received From: Claudine Larson-Tuttle Submitted On: 10/9/2015 Docket Number: 12-AFC-03 Power plant releasing gas Last ninth between 5:30 and 6:00, there was a terrible screeching sound and hiss coming from the direction of the power plant in Redondo Beach. I am at least 1 mile away and it sounded as if there was an air horn in my living room. After the noise stopped, we were overcome with the smell of gas. It was so strong that I thought our house my go up if I turned on the stove. If it was this bad near my home, I can only imagine what it was like for those living closer. This cannot be good for our air quality and surely will have a lasting impact on the environment. DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:206316 Document Title:Michelle Hallman Comments: AES POWER PLANT REDONDO BEACH Description:N/A Filer:System Organization:Michelle Hallman Submitter Role:Public Submission Date:10/9/2015 8:55:57 AM Docketed Date:10/9/2015 Comment Received From: Michelle Hallman Submitted On: 10/9/2015 Docket Number: 12-AFC-03 AES POWER PLANT REDONDO BEACH At 550 last night I was walking on Herondo, suddenly there was a hissing coming from the power plant, it got louder and within a minute the order was sickening! Between the sound and odor my child and I were left with headaches, I almost threw up within the hour. This is my 2nd complain this year. This needs to stop immediately as the health & safety of residents are becoming more alarming to our town. DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:206317 Document Title:Nadine Skye-Davis Comments: 10/8/2015 Hissing Sound, Smoke and Smell of Gas Description:N/A Filer:System Organization:Nadine Skye-Davis Submitter Role:Public Submission Date: 10/9/2015 9:35:34 AM Docketed Date:10/9/2015 Comment Received From: Nadine Skye-Davis Submitted On: 10/9/2015 Docket Number: 12-AFC-03 10/8/2015 Early evening on the 8th of October 2015 we heard a sound coming from the power plant that could best be described as a hissing sound. When we saw the fire trucks headed towards the plant, we knew that there was something amiss. A few minutes later as I was jogging down our hill, I could see a lot of odd looking smoke coming out of the plant. Also, as I turned onto the eucalyptus trail, I was overwhelmed by something that smelled like natural gas. DOCKETED Docket Number:12-AFC-03 Project Title:Redondo Beach Energy Project TN #:206318 Document Title:Michael Stewart Comments: AES is clear health and safety risk Description:N/A Filer:System Organization:Michael Stewart Submitter Role:Public Submission Date:10/9/2015 10:56:56 AM Docketed Date:10/9/2015 Comment Received From: Michael Stewart Submitted On: 10/9/2015 Docket Number: 12-AFC-03 AES is clear health and safety risk How many industrial gas leaks in densely populated areas are acceptable? Last night there was a loud hissing from the AES plant followed by the smell of natural gas. This is the 2nd time in about a month. This makes me and my family feel that our health and safety are being threatened. To add insult to this injury, we are being threatened by a plant providing very little public good (rarely used, grossly outdated and inefficient - and reportedly not essential to the grid - not to mention it is an unnecessary industrial blight on our otherwise beautiful coastline). Please shut them down and keep them down.. . Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0726 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 CIP 14-173 8TH STREET IMPROVEMENTS PROJECT - APPROVAL OF A CONCEPTUAL DESIGN ALTERNATIVE AND RECOMMENDATION TO APPROVE AMENDMENT NO. 1 FOR ADDITIONAL CONSULTING SERVICES WITH HARRIS & ASSOCIATES (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: 1.Approve Conceptual Design Alternative No.1; 2.Approve Amendment No. 1 to provide professional engineering services for Tasks 3 through 6 of the Harris & Associates proposal dated January 6, 2016; 3.Appropriate $28,954 from the Capital Improvement fund to the project budget; and, 4.Authorize the Director of Public Works to make changes as necessary within the approved design budget. Background: 8th Street is a two-lane east-west roadway providing vital access to the beach community.Further east,outside of the project limits,8th Street connects to the Pacific Coast Highway and its westerly terminus is on the beach,which makes 8th Street an important pedestrian corridor.8th Street has on- street parking which must be maintained at current levels to the extent possible. The existing street has several discontinuous sections of sidewalk and sections where the abutting residences encroached into City right-of-way.There are sections where less than the minimum Americans with Disabilities Act (ADA)accessible width is available due to obstructions such as but not limited to residential landscaping and patio improvements,as well as power poles and utility boxes.Most of the curb ramps are not ADA compliant,and in some locations there are no curb ramps.The right-of-way width is 60 feet along 8th Street from Hermosa Avenue to Loma Drive;east of Loma Drive it narrows to 40 feet. On March 10,2015 the City Council awarded a Professional Services Agreement to Harris and Associates (Harris)to provide three conceptual design options,with corresponding cost estimates, which will provide one or more accessible paths per option in accordance with ADA along 8th Street Hermosa Beach Printed on 10/8/2015Page 1 of 5 powered by Legistar™ Staff Report REPORT 15-0726 which will provide one or more accessible paths per option in accordance with ADA along 8th Street between Hermosa Avenue and Valley Drive,a length of approximately 1,550 feet.Each option is to consider the construction of new sidewalks,ADA ramps and crosswalk improvements,preservation of existing parking where possible,driveway approach improvements as needed,and relocation of power poles and other sidewalk obstructions as required. The 8th Street Sidewalk Improvements project is identified by City Council as a top priority project in the Strategic Plan. Analysis: Harris prepared three alternatives for providing pedestrian access on 8th Street between Hermosa Avenue and Valley Drive. Alternative No.1:This alternative provides continuous ADA accessible paths on both sides of the street (refer to Attachment 1,Concept Design Exhibit -Alternative 1).It also provides more pedestrian safety,friendly sidewalks and may encourage more walking due to increase in available walkable surface on both sides of the street and obviously clearer pathway.However,this alternative requires removal of all nonconforming private encroachments on both sides of the right-of-way to provide safe pedestrian access and a clear ADA accessible path in the public right-of-way.This alternative will require homeowners to remove landscaping,patios (and whatever else)that are located in the City right-of-way.This option does not require the relocation of power poles,nor is there a loss of on-street parking.The estimated design and construction costs for this option are approximately $940,000. Alternative No.2:This alternative provides a continuous ADA accessible path on only one side of the street (refer to Attachment 2,Concept Design Exhibit -Alternative 2)..Although fewer nonconforming private encroachments would be affected,this alternative increases risk to pedestrians and physically disabled individuals crossing the street to get to the side that has been improved with sidewalks and an ADA accessible path.Both the north side of the street and the south side were evaluated for the proposed improvements.The north side of the street is preferred since it requires the removal of only 10 nonconforming private encroachments whereas the south side requires the removal of 18.This option does not require the relocation of power poles,nor is there a loss of on-street parking.The estimated design and construction costs for the development of the north side of the street are approximately $606,100. Alternative No 3:This option does not require the clearing of nonconforming private encroachments in the public right-of-way.To achieve this,a continuous ADA accessible path is provided on alternating sides of the street requiring pedestrians cross the street twice at mid-block crosswalks when traveling the entire length of the street (refer to Attachment 3,Concept Design Exhibit -Alternative 3).Similarly to Alternative No 2,this option increases risk to pedestrians andHermosa Beach Printed on 10/8/2015Page 2 of 5 powered by Legistar™ Staff Report REPORT 15-0726 Exhibit -Alternative 3).Similarly to Alternative No 2,this option increases risk to pedestrians and physically disabled individuals crossing the street to get to the side that has been improved with sidewalks and an ADA accessible path.This option does not require the relocation of power poles, nor is there a loss of on-street parking.The estimated design and construction costs for the development of this option are approximately $469,400. Recommendation of Alternative No.1:Although this option does require the removal of 28 nonconforming private encroachments (more than the other alternatives presented)staff is recommending the approval of Alternative No.1 since it enhances the pedestrian experience and safety of residents and visitors as well as providing an ADA accessible path on both side of the street. Per Hermosa Beach Municipal Code,Nonconformance of Encroachment Section 12.16.130 A,the City can revoke an existing encroachment permit or require the removal of the encroachment for any reason of public improvement,which requires access to the encroachment area.Although this may create a temporary inconvenience to the homeowners with nonconforming private encroachments, according to Federal High Way Administration (FHWA),“Pedestrian crashes are 1.2 times as great on streets with sidewalks on one side verses both sides”.Therefore,this alternative will lower the risk of accident.The cost for the improvement is within a reasonable range and is in line with the estimated cost to complete the project per the Capital Improvement Program for CIP 14-173. Notification and Preparation for Removal of Nonconforming Private Encroachments:The process for removal of the encroachment includes advanced City notification to the property owner requiring the removal by a specified date.Costs for removal are typically the responsibility of the property owner.It is possible that a property owner fails to meet the request by the specified date,or at all.Under these circumstances,the City may take action to remove the improvements and later seek reimbursement from owners for these costs.Assuming Council selects staff’s recommended alternative (Alternative No.1)or another alternative requiring the removal of encroachments;this will become a component of the project that will require additional details to be considered and resolved before the project enters into the construction phase. Undergrounding Overhead Utilities:None of the alternatives require the undergrounding of the overhead utilities on 8th Street.Should undergrounding be considered,the estimated construction cost is approximately $3,200,000 and must be completed prior to constructing the proposed sidewalk improvements.It will take about 5 years to accomplish the undergrounding phase.Currently there is about $129,000 of Tariff Rule 20A funds available to the City for qualifying undergrounding projects. The remaining amount would have to be funded by the City or by creation of a Utility Undergrounding Assessment District (Rule 20B)by the residents on 8th Street.Since undergrounding is not necessary to achieve the desired accessibility,and considering the costs and time associated with this task, undergrounding the overhead utilities is not recommended. Hermosa Beach Printed on 10/8/2015Page 3 of 5 powered by Legistar™ Staff Report REPORT 15-0726 Next Steps:With completion of the preliminary engineering phase,and upon Council’s selection of an alternative conceptual design,staff is prepared to begin the next phase of this project starting with the preparation of Plans Specifications,and Estimates (PS&Es).The Harris proposal (Attachment 4), dated January 6,2015,provided for other tasks in addition to the preliminary engineering work that the firm was initially awarded a Professional Services Agreement (PSA)for.The additional tasks (Tasks 3 through 6)include the preparation of PS&Es (Task 3);Utility Notification (Task 4);Public Awareness (Task 5);and Pre/Post Construction Assistance (Task 6).Tasks 3 through 6 from Harris’s proposal were submitted in conformance with the City’s Request for Proposal to prospective consultants for this project.Amending Harris’s professional services agreement to provide services on the remaining tasks was contingent on availability of funds,staff’s satisfaction of the consultant’s work, and Council’s selection of a design alternative. Staff is satisfied with the work performed to date by Harris &Associates.Staff negotiated with Harris for consultant services to complete tasks 3 through 6 for the not to exceed amount of $120,000. Therefore,staff recommends Council approve Amendment No.1 (Attachment 5)increasing the existing contract with Harris from $64,940 to a not to exceed amount of $184,940. Fiscal Impacts: A title report for each parcel with a nonconforming private encroachment may be needed for the development of the project PS&Es. Title reports provide unknown easement and encroachment information that could assist with the design phase. Up to 28 title reports may be needed for this project. The approximate cost for each title report is about $2,000 per parcel. Up to $56,000 may be needed to cover these costs. The proposed budget costs include $120,000 for Amendment No. 1 plus $56,000 for title reports for a total amount of $176,000. Tyco Funds (122-8173-4201) in the amount of $147,046 are available in the project budget. An additional appropriation of $28,954 from the Capital Improvement fund is requested to cover the difference between the total costs and the currently budgeted amount for the project. Funding for the overall project will be addressed at Midyear Budget Review. The amount of $940,000 for Alternative 1 is consistent with the estimate used in the 5 Year Capital Improvement Program ($1,040,000). Attachments: 1.Concept Design Exhibit - Alternative 1 2.Concept Design Exhibit - Alternative 2 Hermosa Beach Printed on 10/8/2015Page 4 of 5 powered by Legistar™ Staff Report REPORT 15-0726 3.Concept Design Exhibit - Alternative 3 4.Harris Proposal dated January 6, 2015 5.Amendment No. 1 w/ Harris cost proposal for Tasks 3 through 6 6.Harris Presentation Respectfully Submitted by: Andrew Brozyna, P.E., Director of Public Works / City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 5 of 5 powered by Legistar™ Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE CIP 14-173 8TH STREET IMPROVEMENTS PROJECT This First Amendment to Agreement for Professional Services to provide Design and Engineering Services for CIP 14-173 (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Harris and Associate Inc. (“Consultant”) as of October 13, 2015. RECITALS A. City and Consultant are parties to that Agreement for Professional Services to provide Preliminary Engineering Services for the CIP 14-173 dated March 10, 2015 (the “Agreement”) by which City engaged Consultant to provide Preliminary Engineering Services for CIP 14-173 for 8th Street. B. City and Contractor now desire to amend the Agreement in order to expand the scope of services and increase the compensation by a commensurate amount. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: 1. Section 1(c) of the Agreement is amended to read as follows: As additional consideration, City agrees to pay Consultant an amount not to exceed $184,940.00 for Consultant’s services, unless otherwise specified by written amendment to this Agreement. 2. Exhibit A is amended by adding additional services as shown in the attached Exhibit A, which shall replace the Exhibit A attached to the Agreement in its entirety. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ______________________________ _____________________________ Mayor Harris and Associates Inc., Consulting ATTEST: APPROVED AS TO FORM: ______________________________ ______________________________ Elaine Doerfling, City Clerk Michael Jenkins, City Attorney Attachment 5 Attachment 5 Attachment 5 Attachment 5 Attachment 5 PRESENTATION TO CITY COUNCIL FOR 8TH STREET IMPROVEMENTS CIP 14-173 October 13, 2015 Attachment 6 AGENDA Project Background Project Goals Existing Conditions Conceptual Design Exhibits (3 alternatives) •Alternative #1: Continuous Sidewalk on Both Sides •Alternative #2: Continuous Sidewalk on One Side (North Side) •Alternative #3: Continuous Sidewalk on Alternating Sides Project Costs Schedule Milestones Questions & Answers Attachment 6 PROJECT BACKGROUND 8th Street, from Hermosa Avenue to Valley Drive Substantial pedestrian activity with significant barriers to public travel Harris & Associates evaluated three (3) conceptual design alternatives to provide a continuous ADA accessible path Attachment 6 PROJECT GOALS Provide safest route for pedestrian access Improve Walkability Design & Construct ADA- compliant continuous sidewalk Design & Construct ADA- compliant curb ramps Attachment 6 EXISTING CONDITIONS Discontinuous and/or missing sidewalk Attachment 6 EXISTING CONDITIONS Private Encroachments into Public Right of Way Attachment 6 EXISTING CONDITIONS Curb ramps: non-compliant with latest ADA standards Attachment 6 ALTERNATIVE 1: CONTINUOUS SIDEWALK ON BOTH SIDES Attachment 6 ALTERNATIVE 2: CONTINUOUS SIDEWALK ON ONE SIDE (NORTH) Attachment 6 ALTERNATIVE 3: CONTINUOUS SIDEWALK ON ALTERNATING SIDES Attachment 6 NO IMPACTS TO ON-STREET PARKING Impacts parking on non-conforming setbacks / driveways Attachment 6 RECOMMENDATION FOR FINAL DESIGN Staff recommends Alternative 1 because: Safest route for pedestrian accessibility Encourages more walking due to increase in available walkable space and obvious clearer pathways Note: Undergrounding of existing overhead utilities may be considered for Alternative 1, but would likely delay the project for construction and is considered cost prohibitive. Attachment 6 PROJECT COSTS PRELIMINARY OPINION OF PROBABLE COSTS ALTERNATIVE 1 Continuous Sidewalk on Both Sides ALTERNATIVE 2 Continuous Sidewalk on One Side (North) ALTERNATIVE 3 Continuous Sidewalk on Alternating Sides Construction (See *Note below) $ 591,300 ± $ 357,400 ± $ 269,800 ± Program Delivery (“Soft Costs” including Final Engineering and CM / PM) $ 348,700 ± $ 248,700 ± $ 199,600 ± GRAND TOTAL OF PROBABLE COSTS $ 940,000 ± $ 606,100 ± $ 469,400 ± Attachment 6 SCHEDULE MILESTONES TASK COMPLETE BY Select Preferred Alternative for Final Design….. Oct 2015 Final Design…………….......................................... Apr 2016 Construction……………………………….………… Nov 2016 Attachment 6 Questions & Answers Attachment 6 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0716 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 INSTALLATION OF BICYCLE FRIENDLY ROUTES ON 22nd STREET/MONTEREY BOULEVARD AND LONGFELLOW AVENUE (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council approve the installation of Bike Friendly Street improvements on 22nd Street/Monterey Boulevard and installation of Class III Bike Route improvements on Longfellow Avenue. Background: The South Bay Bicycle Master Plan (Master Plan)was adopted by City Council on October 25,2011. The Bicycle Master Plan provides regional and local policies and recommended programs for an expanded bikeway network that improves safety,convenience and prominence of active transportation.The plan’s purpose is to regionally connect the cities of Manhattan Beach,El Segundo,Hermosa Beach,Gardena,Lawndale,Redondo Beach,and Torrance via a bicycle network,to improve the health,environment,and quality of life for the region.Development of the plan was a collaborative process with regular meetings consisting of City staff,elected officials,and community members, as well as the other agencies listed earlier. The Master Plan proposed bicycle facilities on a number of streets within Hermosa Beach.22nd Street/Monterey Boulevard and Longfellow Avenue were included in the Master Plan’s list of Hermosa Beach Prioritized Projects (Enclosed as Attachment 1),and the Master Plan’s Proposed Bicycle Facilities in Hermosa Beach plan (Attachment 2). Analysis: Staff met with the City’s traffic consultant,Hartzog &Crabill,Inc.,to review the Master Plan and consider its implementation on 22nd Street/Monterey Boulevard and Longfellow Avenue. Per the consultant’s findings,Monterey Boulevard is generally a north-south street except where it curves to be an east-west street at its northerly end.The curb-to-curb width is approximately 40 feet. Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0716 curves to be an east-west street at its northerly end.The curb-to-curb width is approximately 40 feet. On-street parking is permitted on both sides of the street.Monterey Boulevard is relatively flat. However,where Monterey Boulevard curves into an east-west street and is renamed 22nd Street west of Manhattan Avenue,the street has a slope of approximately seven percent (7%)for a relatively short stretch of 225 feet between Manhattan Avenue and Hermosa Avenue. Based on the road conditions and route assessment above,it is recommended to implement bike friendly street facilities (per the Master Plan)on Monterey Boulevard/22nd Street from south City limits to Hermosa Avenue and The Strand,which both has existing bike facilities that span the entire length of the City.Bike sharrows meet the requirements of level 1 bike friendly street improvements. Sharrows (or shared-lane markings)are street markings placed on a travel lane to indicate that bicyclists may use the full travel lane (Attachment 3).Providing bike sharrow markings on Monterey Boulevard/22nd Street would be consistent with the South Bay Bicycle Master Plan. Longfellow Avenue generally has a curb-to-curb width of 38 feet and on-street parking is permitted on both sides of the street.The Master Plan calls for a Class III Bike Route on Longfellow Avenue, providing an east-west connector from Valley Drive to the existing bike facilities on Hermosa Avenue. Bike sharrows,along with “Share the Road”signage,meet the requirement of a Class III Bike Route. Therefore,providing bike sharrow markings with the appropriate signage on Longfellow Avenue would be consistent with the South Bay Bicycle Master Plan.It is recommended to install Class III Bike Route improvements on Longfellow Avenue. At the July 15,2015,Public Works Commission meeting,staff presented the proposed installation of bicycle friendly improvements on the two routes.A motion was passed unanimously that the Public Works Commission recommend to the City Council to approve the installation of Bike Friendly Street improvements on 22nd Street/Monterey Boulevard and installation of Class III Bike Route improvements on Longfellow Avenue.The Public Works Commission meeting minutes are enclosed as Attachment 4. Fiscal Implications: The combined material costs for the street markings and signage is estimated at approximately $5,000.Public Works Maintenance staff will provide the labor for installation of the improvements. There are sufficient funds available from CIP 14-168 Bicycle Sharrows Installation. Attachments: 1.South Bay Bicycle Master Plan, Table 5-14: Hermosa Beach Prioritized Projects 2.Proposed Bicycle Facilities in Hermosa Beach Plan 3.Bicycle Sharrows Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0716 4.Public Works Commission Meeting Minutes 5.Hartzog & Crabill, Inc., Presentation 6.Letters from Residents Respectfully Submitted by: Andrew Brozyna, P.E., Public Works Director/City Engineer Concur: Chief Sharon Papa, Police Department Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ Los Angeles County Bicycle Coalition and South Bay Bicycle Coalition South Bay Bicycle Master Plan Alta Planning + Design | 139 Table 5-14: Hermosa Beach Prioritized Projects Facility Type* Facility Name From To Gap Closure Connectivity: Existing Connectivity: Regional Connectivity: Activity Centers Connectivity: Multi-Modal Safety Public Input Underserved Communities Project Cost Parking Displacement Total BR Pier Avenue Hermosa Avenue Ardmore Avenue3 6 0 4 0 1 2 0 2 2 20BFS 8th Street Hermosa Avenue Prospect Avenue 3 6 0 4 0 2 0 0 2 2 19BR 27th Street - Gould Avenue Hermosa Avenue Pacific Coast Highway3 6 0 40 0 0 1 22 18BFS 1st Street Manhattan Avenue The Strand 3 6 0 4 0 0 0 1 2 2 18BFS 22nd Street - Monterey Boulevard The Strand Herondo Street 3 6 0 4 0 1 1 0 1 2 18BR Longfellow Avenue Hermosa Avenue Valley Drive 3 6 0 4 0 0 0 0 2 2 17BL Herondo Street Hermosa Avenue Valley Drive 3 6 0 2 0 0 0 1 2 2 16BFS 35th Street - Palm Drive Hermosa Avenue 1st Street 3 6 0 2 0 0 0 0 2 2 15BR Valley Drive Longfellow Avenue Herondo Street 0 3 0 4 0 1 2 1 1 2 14BR Ardmore Avenue North City Limits Pier Avenue 0 3 0 4 0 0 2 1 2 2 14BR Highland Avenue 35th Street Longfellow Avenue0 3 0 0 0 0 2 1 2 2 10BFS 21st Street Ardmore Avenue Prospect Avenue 0 0 0 4 0 1 0 1 2 2 10BL Artesia Boulevard Pacific Coast Highway Harper Avenue 0 0 0 2 0 2 2 1 2 09Attachment 1 Chapter Five | Hermosa Beach 140 | Alta Planning + Design Facility Type* Facility Name From To Gap Closure Connectivity: Existing Connectivity: Regional Connectivity: Activity Centers Connectivity: Multi-Modal Safety Public Input Underserved Communities Project Cost Parking Displacement Total BR - BL 10th Street - Aviation Boulevard Ardmore Avenue Harper Avenue 0 0 0 2 0 0 2 0 2 1 7BFS Prospect Avenue Artesia Boulevard South City Limits0 0 0 2 0 0 0 1 1 26*BP=Bike Path, BL=Bike Lane, BR=Bike Route, BFS=Bike Friendly Street Attachment 1 Los Angeles County Bicycle Coalition and South Bay Bicycle Coalition South Bay Bicycle Master Plan Alta Planning + Design | 133 Figure 5-3: Proposed Bicycle Facilities in Hermosa Beach Attachment 1 Attachment 3 BIKE SHARROWS ACTION MINUTES PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, JULY 15, 2015 CITY HALL, COUNCIL CHAMBERS 1315 VALLEY DRIVE COMMISIONERS Janice Brittain Andrea Giancoli Kimberlee MacMullan Rob Saemann Justin Schnuelle All public testimony and the deliberations of the Public Works Commission can be viewed on the City’s website at http://www.hermosabch.org/index.aspx?page=358. 1. Call to Order 7:00 PM 2. Flag Salute 3. Roll Call Present: Commissioner Brittain, Commissioner Giancoli, Commissioner Saemann, Commissioner Schnuelle (arrived at 7:07 pm) and Chairwoman MacMullan. Also present: Andrew Brozyna, Public Works Director/City Engineer; Ells Freeman, Public Works Superintendent; Mike Jenkins, City Attorney; Liz Zeigler, Management Analyst; Shelli Margolin-Mayer, Economic Development Officer; and Scott Ma, Traffic Engineer, Hartzog & Crabill, Inc. 4. Approval of Action Minutes for May 20, 2015 ACTION: MOTION was made to approve the minutes of March 18, 2015, seconded and the motion carried by a vote of 3-0; Giancoli abstained; and Commissioner Schnuelle was not present. 5. Public Comment: Anyone wishing to address the Commission on items not on the agenda and pertaining to Public Works may do so at this time. None 6. Correspondence Items received were marked Supplemental 1-8 for Item 7a. 7. Items for Consideration a. Request to Remove Trees From the Public Right of Way at 78 18th Street and 90 18th Street Commissioner questions and the corresponding Staff responses follow: • Are the trees other than the ficus damaging property? Yes • Does the applicant have the option to not move forward with the permit? Yes • Can the other trees be saved with root trimming? It is possible. • Do we know who owns the common walls between the properties? Does the owner of the tree pay for the damage to the wall or the tree removal? The walls are common walls and from the Attachment 4 City’s perspective there is no public nuisance, but because residents have an encroachment they would settle the costs amongst themselves since they are requesting the removal. • How far does the encroachment extend? The trees are in the encroachment area. • What are we legally able to require? Does the tree have to be mature? City Attorney, Mike Jenkins, stated that the Commission has the discretion to order the trees to be replaced with trees of comparable type and size, but the Commission needs to be reasonable and exercise discretion based on practicality and feasibility at the location. • Was the arborist report provided to the owners of the three properties in question? Yes. • Is there a replacement time for the trees? The ordinance states 30 days. • What is the City’s ability to ensure the replacement of the trees with the proper size and type of trees? City Attorney’s response: The best mechanism to enforce a requirement for the tree replacement is to require a guarantee be provided to the City as a condition of issuing the permit. The amount should be of a sufficient amount to assure that the trees will be replaced properly, so that if they are not, there is enough money on hand for the City to replace the trees. This can be accomplished with a surety bond, letter of credit, or cash deposit for the full cost of the tree, labor and administrative costs. • Are the three trees on the approved tree list? No and the replacement trees must be trees on the approved tree list. • What happens to the trees once they are removed? It depends on what the company removing the tree decides to do. • Does the City have leverage to enforce the replacement of the trees? Yes, but using the bond is much easier. Public Comment on the item included: • Former owner of the house in the middle, 88 18th Street, Lance Keller, stated he sold the house with a condition that the trees damaging the patio walls be removed and replaced. The new owner held some of the sales proceeds to ensure the removal of the trees by the end of July. He stated that he contacted an arborist that recommended non-fruit bearing olive trees on the approved tree list or a fruit bearing pomegranate tree, not on the list. The arborist suggested trees with a 24 gallon bottom which are mature but not full-grown. • Sandy, owner at 78 18th street, stated that the trees are damaging the property and agrees that the trees need to be removed. She said she was advised to use 24 gallon container and to plant a melaleuca, approximately 10 feet tall. • Lael Stabler, 66 18th Street, stated that on two separate occasions the neighborhood approved special assessments for the walk-street improvements and planters on 18th St. Ms. Stabler asked the Commission to consider the needs of the homeowners while also giving special consideration to the carob tree and indicated that the landscape architect she contacted suggested installing a root barrier system around the base of the tree. • Jerry Tangert, resident at 39 18th Street, urged the Commission to save the trees and added that if they can’t be saved then replace them with larger trees. Additional Commission comments: Commissioner Saemann asked Lance Keller if the house he sold at 88 18th Street was empty and slated for demolition? Mr. Keller responded in the affirmative. Commissioner Brittain commented that the City has been working to remove ficus trees and that since the home at 88 18th Street is slated to be demoed the trees may be damaged anyway and approving the permit would ensure the replacement of the trees. Commissioner Giancoli added that the Commission should satisfy both the needs of the neighborhood and the homeowners, if possible. Commissioner Schnuelle commented that perhaps the trees should be replaced after construction instead of within thirty days. Mr. Brozyna said that could be considered. 2 Attachment 4 Mike Jenkins added that is doesn't matter who puts up the bond and that the logistical details could be coordinated and approved at the Staff level. Commissioner MacMullan asked about the process after the Commission approves the tree removal permits. Mr. Brozyna stated that Public Works will set the conditions and inspect the work. Commissioner Schnuelle asked whether the Commission could set a condition that the issuance of the Certificate of Occupancy be dependent upon the tree replacements being completed? Mike Jenkins said it is possible. Commissioner Saemann added that a landscaping plan is required for the building permit and final inspection will check whether the landscaping plan is complete. He added that he doesn’t want to remove the carob tree and would support the removal of the other trees provided they are replaced with trees that are 20-25 feet high. Mr. Keller commented that the trees on the approved list trees don't get to 20-25 feet, however Mr. Brozyna pointed out that the list does not indicate the final height of the trees. Commissioner Schnuelle commented that big canopy trees usually have large root systems and that most likely large trees are not practical in this area. Commissioner Saemann inquired whether exceptions to using trees from the approved tree list are allowable. Mike Jenkins responded that the Municipal Code dictates the use of the list. Commissioner Brittain requested that Public Works look into adding more trees to the City’s Approved Tree List. ACTION: Commissioner Brittain made a motion to approve the removal of all three trees on both properties with a condition that a bond be provided to the City to ensure that the trees are replaced and the project be managed by the Director of Public Works. The motion was amended to require a minimum 24 foot gallon box as requested by Commissioner Schnuelle. The original motion and this amendment passed by a vote of 3-2; Giancoli and Saemann opposed. The proposed amendment by Commissioner Giancoli and seconded by Commissioner Saemann to require 20 foot trees failed by a vote of 3-2. b. Implementation of Bicycle Friendly Routes on 22nd Street / Monterey Boulevard and Longfellow Avenue Scott Ma, Traffic Engineer with Hartzog & Crabill, made a presentation to the Commission. Public Comment included: • Jacqueline Sun, Community Policy Analyst for Beach Cities Health District/Blue Zones Project, expressed support for the project and requested that the Commission recommend the project to the City Council • George Schmeltzer, resident at 275 Valley Drive, expressed his support for the project and spoke about the growth of optional bicycling • Dave Sunis, resident of Manhattan Beach and member South Bay Bicycle Coalition, also supported the project • Charlene DiPaola, resident of Manhattan Beach, President of South Bay Bicycle Coalition expressed support for the project and urged that other elements of the Bike Master Plan be implemented as well • Steve Collins, Redondo Beach resident and part owner of Hermosa Cyclery, spoke in favor of the bike paths • Julian Katz, spoke on behalf of the South Bay Bicycle Coalition, expressed support for the project and added that bike sharrows on Monterey will help relieve traffic on The Strand • Kelly Mohan, Redondo Beach resident, stated that she lived on Monterey before and that it is a good street for a bike path • Craig Cadwallader, spoke on behalf of the Surf Rider Foundation and encouraged the Commission to approve the project 3 Attachment 4 Commissioner comments were as follows: • Commissioner Brittain and MacMullan agreed with the use of Monterey Blvd. and Longfellow for bike paths ACTION: Motion was made by Commissioner Giancoli that the Public Works Commission recommend to the City Council to approve the installation of Bike Friendly Street improvements on 22nd Street/Monterey Boulevard and installation of Class III Bike Route improvements on Longfellow Avenue; seconded by Brittain, motion passed unanimously. c. Downtown Core Strategic Plan Update Shelli Margolin-Mayer, Economic Development Officer, presented the Staff Report. Andrew Brozyna commented that Public Works would most likely bring the item back to the Commission in late fall with further details. Commissioner Saemann asked about the Community Center underground parking mentioned in the report and Ms. Margolin-Mayer indicated that this was only in the discussion/concept phase. Commissioner MacMullan requested that additional bike parking be included as well. Ms. Margolin-Mayer added that General Plan updates are being incorporated into the Downtown plan. ACTION: Motion was made by Commissioner Brittain to receive and file the Downtown Core Strategic Plan Update, seconded by Commissioner Saemann, and the motion passed 5-0. 8. Presentation - Adopted FY 15/16 CIP Program and Adopted 5 Year CIP Plan ACTION: None 9. Commissioners’ Reports ACTION: None 10. Monthly Reports ACTION: None 11. Commissioners’ Announcements ACTION: None 12. The Regular Meeting of the Public Works Commission for July 15, 2015 was adjourned at 9:44 p.m. to the Regular meeting of Wednesday, September 16, 2015 at 7 pm. 4 Attachment 4 Proposed Implementation ofBike Friendly Streets on22ndStreet/Monterey Boulevardand Longfellow Avenueby Hartzog & Crabill, Inc.City Council MeetingOctober 13, 2015Attachment 5 Attachment 5 Attachment 5 Attachment 5 Attachment 5 Attachment 5 From: Patrick Moore [mailto:pimorojo@yahoo.com] Sent: Monday, October 12, 2015 11:27 AM To: Tom Bakaly Subject: Proposed Hermosa Beach Bike Ways Dear Mr. Bakaly, I have been a Hermosa Beach resident since 1988, and, having been born in Manhattan Beach, a South Bay resident for most of my life. I live on Monterey Blvd. and my family and I would be directly impacted by the proposed bike ways on Monterey Blvd. I absolutely support them. Both US and Los Angeles Department of Transportation studies have indicated that when bike ways (Sharrows in particular) are implemented, traffic is safer; for bicyclists, for pedestrians, and for drivers. I include links to those studies below. And, significantly, just the street display indicating a Sharrows lane has a moderating impact on traffic speed. Monterey Blvd. is a wide street, and it is often a fast street. We know, we hear the cars race by. We (disclosure, we are avid cyclists) believe having Monterey Blvd. designated as a bike way will help slow the speed at which cars travel on Monterey and, importantly, encourage more people to ride bikes on Monterey, further reducing the impact of traffic and emissions on our neighborhood, and on our city. Here are the links to the two studies: US DOT: https://www.fhwa.dot.gov/publications/research/safety/pedbike/10041/10041.pdf LADOT: Year-long LADOT study of "sharrows" finds safety benefits Year-long LADOT study of "sharrows" finds safety benefit... If you've traveled along Fountain Ave. in Hollywood or Reseda Blvd. in the San Fernando Valley in the last year, you may have caught a glimpse of an LADOT trial "sh... View on thesource.metro.net Preview by Yahoo I urge you to support the bike way initiatives on Monterey and Longfellow. Regards, Patrick Moore 1940 Monterey Blvd. Hermosa Beach, CA 90254 From: Gila Katz [mailto:gilak1@me.com] Sent: Tuesday, October 13, 2015 2:11 AM To: City Clerk Subject: Bikeways on Monterey and Longfellow Elaine, Please pass my email and regrets for missing tonight's meeting. The subject bikeways have been reviewed by the PWC, studied by our traffic engineer and PWD and are strongly supported by our SBBC. Additionally,they are part of our bike master plan. I urge you not to be swayed by citizens who object to non-residents cyclists using our streets . It has been almost six years since we added a bikeways in our town. The number of bike riders is increasing and we need to provide safer conditions for them. I wish I could be there tonight and personally address you on this important matter for our best little beach city. Julian (from Corsica) Sent from my iPad Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0735 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ENERGY EFFICIENCY CLIMATE ACTION PLAN AND MEASURES UPDATE (Environmental Analyst Kristy Morris) Recommended Action: Approve Energy Efficiency Measures for inclusion in the city’s Climate Action Plan as outlined. Summary: The City of Hermosa Beach is preparing a Climate Action Plan (CAP) to serve as the City’s roadmap for reducing greenhouse gas (GHG) emissions in City operations and the community at large. The CAP will include a list of emission reducing actions organized by sector (energy, waste, greening, power generation/storage, land use, and transportation) and time frame for implementation (short- term, 1-3 years from CAP adoption; medium term, 3-5 years from adoption; and long term, 5-10 years from adoption). It will also include GHG emission inventories to assess potential reductions and chart progress. Working with the South Bay Cities Council of Governments (SBCCOG), the development of the CAP is being completed in phases: Phase I - development of energy efficiency strategies and analysis of targets; Phase II - development of waste, greening, power generation/storage, land use and transportation. Currently, for your review and consideration is the energy efficiency GHG reduction strategies or measures that will later be incorporated into the CAP. These measures are listed Attachments 1-3 along with their associated estimated GHG reductions. Background: The CAP is being drafted in line with the goals in AB 32, California's Global Warming Solutions Act, for greenhouse gas reductions. On April 29, 2015, Governor Brown issued a new Executive Order (B -30-15) to establish a California greenhouse gas reduction target of 40% below 1990 levels by 2030. The State’s California Climate Change Scoping Plan emission target for 2020 and 2050 are 15% and 80% respectively below the baseline. The executive order and scoping plan are not requirements for local governments, but may inform future legislation and be the criteria for grant eligibility. Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0735 Reducing GHG emissions also have associated co-benefits that can contribute to current and future prosperity and sustainability for the City by: •Conserving resources such as energy and water •Fostering the creation of green jobs •Further clean technology industries Analysis: The Energy Efficiency Measures were developed based on the City's current operations, goals, and plans for reducing energy use both at the municipal and community level. Staff worked with the SBCCOG, and their CAP consultant Atkins, to identify additional measures that will help the City achieve reductions in line with the state's goals and direction. The SBCCOG also provided potential gains that the City can capture through subregional measures. The energy efficient chapter was funded by Southern California Edison and Southern California Gas Company. Through the SBCCOG work, GHG inventories were completed for 2005, 2007, 2010, and 2012 (Attachment 1). The 2005 inventory year is the baseline and reductions for forecasts are based on 2012 to take into account all known reductions. GHG emission in the City are primarily split between energy and transportation sources -- approximately 52/48. It is estimated that the City could reach reductions equal to state goals by 2035 if the proposed energy efficiency measures are implemented at the level of effort describe for each on the attached memo (Attachments 2 and 3). Overall, it is estimated that the City should reach reductions equal to state goals by 2020 if the proposed measures are implemented at the level of effort described for each on the attached memo. In addition, many of the energy reduction measures are already identified in existing plans that are currently being implemented at a level equivalent to, or greater than, the Climate Action Plan (CAP). Fiscal Implications: No fiscal impact for the development of the Climate Action Plan and no significant impact for implementing ongoing Municipal and Community Energy Efficiency Measures. Attachments: 1.City of Hermosa Beach GHG Inventory, Forecasting, Target-Setting Report for an Energy Efficiency Climate Action Plan 2. Municipal Energy Reduction Measures 3. Community Energy Reduction Measures 4. Draft Resolution for Council Adoption Respectfully Submitted by: Kristy Morris, Environmental Analyst Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0735 Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ City of Hermosa Beach GHG Inventory, Forecasting, Target-Setting Report for an Energy Efficiency Climate Action Plan January 2015 Prepared for: Prepared by: 3570 Carmel Mountain Road, Suite 300 San Diego, California 92130 Funded by: Local Government Strategic Plan Strategies Program Under the auspices of the California Public Utilities Commission Contents i Contents List of Acronyms and Abbreviations ............................................................................................................ iii Key Findings ................................................................................................................................................. iv Introduction .................................................................................................................................................. 1 GHG Emissions Inventories ........................................................................................................................... 2 Emissions Reporting ............................................................................................................................... 2 Emissions Sectors ...................................................................................................................... 2 Calculation Methodology .......................................................................................................... 4 Community Emissions ............................................................................................................................ 4 2005—2012 Emissions Summary .............................................................................................. 5 2005, 2007, 2010, and 2012 Inventories ................................................................................... 6 Energy ........................................................................................................................................ 9 Municipal Emissions ............................................................................................................................. 11 2005—2012 Emissions Summary ............................................................................................ 11 2005, 2007, 2010, and 2012 Inventories ................................................................................. 13 Energy ...................................................................................................................................... 15 Inventory Forecasts ..................................................................................................................................... 17 Business-as-Usual Forecasts ................................................................................................................. 17 Community Business-as-Usual Forecast .................................................................................. 18 Municipal Business-as-Usual Forecast .................................................................................... 19 Adjusted Business-as-Usual Forecasts ................................................................................................. 19 Community Adjusted Business-as-Usual Forecast .................................................................. 20 Municipal Adjusted Business-as-Usual Forecast ..................................................................... 21 Reduction Targets ....................................................................................................................................... 22 Recommended Community Targets ..................................................................................................... 22 Recommended Municipal Targets ........................................................................................................ 23 Conclusions and Next Steps ........................................................................................................................ 25 References .................................................................................................................................................. 26 Appendix A: Glossary of Terms Appendix B: Methodology ii Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Tables Table 1. Key Terms in the Report .................................................................................................................. 1 Table 2. GHGs Analyzed in the Inventories .................................................................................................. 2 Table 3. Community-Wide GHG Emissions by Sector for 2005 and 2012 .................................................... 6 Table 4. Community GHG Emissions for 2005, 2007, 2010, and 2012 ........................................................ 7 Table 5. Activity Data used in 2005, 2007, 2010, and 2012 Community Inventories ................................... 8 Table 6. Demographic Data for 2005, 2007, 2010, and 2012 ....................................................................... 9 Table 7. Activity Data and GHG Emissions of Energy in 2005 and 2012 ....................................................... 9 Table 8. Municipal GHG Emissions by Sector for 2005 and 2012 .............................................................. 12 Table 9. Municipal GHG Emissions for 2005, 2007, 2010, and 2012 .......................................................... 13 Table 10. Activity Data used in 2005, 2007, 2010, and 2012 Municipal Inventories .................................. 14 Table 11. Activity Data and GHG Emissions of Energy in 2005 and 2012 ................................................... 15 Table 12. Growth Factors for 2012, 2020, and 2035 .................................................................................. 18 Table 13. Community BAU Forecast ........................................................................................................... 18 Table 14. Municipal BAU Forecast .............................................................................................................. 19 Table 15. Community Adjusted BAU Emissions .......................................................................................... 21 Table 16. Municipal Adjusted BAU Emissions ............................................................................................. 21 Table 17. State-Aligned GHG Reduction Targets ........................................................................................ 22 Table 18. State-Aligned Municipal GHG Reduction Targets ....................................................................... 23 Figures Figure 1. Community-Wide GHG Emissions by Sector for 2005 and 2012 ................................................... 5 Figure 2. Community GHG Emissions for 2005, 2007, 2010, and 2012 ........................................................ 6 Figure 3. GHG Emissions for Community Electricity and Natural Gas, by Sector ....................................... 10 Figure 4. Municipal GHG Emissions by Sector for 2005 and 2012 .............................................................. 12 Figure 5. Municipal GHG Emissions for 2005, 2007, 2010, and 2012 ......................................................... 13 Figure 6. GHG Emissions for Municipal Electricity and Natural Gas, by Sector .......................................... 16 Figure 7. Community Emissions Inventories, Projections, and Targets ...................................................... 23 Figure 8. Municipal Emissions Inventories, Projections, and Targets ......................................................... 24 List of Acronyms and Abbreviations iii List of Acronyms and Abbreviations AB Assembly Bill ADC Alternative Daily Cover BAU Business-as-Usual CAFE Corporate Average Fuel Economy CH4 Methane CARB California Air Resources Board CIWMB California Integrated Waste Management Board CO2 Carbon Dioxide CO2e Carbon Dioxide Equivalents EECAP Energy Efficiency Climate Action Plan EO Executive Order GHG Greenhouse Gas GWP Global Warming Potential IEAP International Local Government GHG Emissions Analysis Protocol IFT Inventories, Long-Term Forecasts, and Target-Setting IPCC Intergovernmental Panel on Climate Change JWPCP Joint Water Pollution Control Plant kWh Kilowatt-hour LCFS Low Carbon Fuel Standard LGOP Local Government Operations Protocol MT Metric Tons NDN Nitrification/denitrification N2O Nitrous Oxide RPS Renewable Portfolio Standard RTP Regional Transportation Plan SBCCOG South Bay Cities Council of Governments SCAG Southern California Association of Governments SCE Southern California Edison SCG Southern California Gas Company SEEC Statewide Energy Efficiency Collaborative iv Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Key Findings Community The City of Hermosa Beach decreased emissions 7.7% from 2005 to 2012, from 137,160 MT CO2e to 126,611 MT CO2e. On-Road Transportation, Commercial Energy, Solid Waste, Water, and Off-Road Sources sector emissions decreased while Residential Energy and Wastewater sectors increased emissions from 2005 to 2012. Energy-related emissions account for about 40% of the total community emissions. Under the Adjusted Business-as-Usual (BAU) forecast, emissions will be 111,690 MT CO2e in 2020 and 94,162 MT CO2e in 2035. These emissions levels are 19% lower in 2020 than 2005 and 31% lower than 2005 by 2035. The City should choose a reduction target that is feasible and ambitious. The State recommends a 15% reduction below 2005 levels by 2020, which would be achieved under the Adjusted BAU scenario. To continue reductions consistent with the State’s long-term emissions reduction goal of lowering emissions 80% below 1990 levels by 2050, the City would need to reduce emissions in 2035 by 24,210 MT CO2e from an Adjusted BAU forecast. This is a 24% reduction from the Adjusted BAU emissions level and would achieve a 49% reduction from 2005 levels. Municipal Municipal emissions have decreased 9% from 2005 to 2012, from 1,501MT CO2e to 1,372 MT CO2e. Emissions in all sectors decreased between 2005 and 2012 except for the Vehicle Fleet & Equipment and SCE-Owned Outdoor Lights. Municipal energy use accounts for approximately 1% of all emissions. Under the Adjusted BAU forecast, emissions will be 1,751 MT CO2e in 2020 and 1,872 MT CO2e in 2035. These emissions levels are 17% higher in 2020 than 2005 and 25% higher than 2005 by 2035. The City would need to reduce emissions by 1,751 MT CO2e from the 2020 Adjusted BAU emissions level to meet its carbon neutrality goal by 2020. Introduction 1 Introduction The Greenhouse Gas (GHG) Inventories, Long-Term Forecasts, and Target-Setting (IFT) Report contains the first steps toward the City of Hermosa Beach (City) identifying energy-efficiency measures in an Energy Efficiency Climate Action Plan (EECAP). The inventories describe historic energy use and GHG emissions and the forecasts describe projected future emissions in the City. The target-setting section describes GHG reduction recommendations that are consistent with State goals and may assist the City in establishing local GHG reduction targets. The inventories and recommended reduction targets will help the City in the next step of the EECAP, which is to identify energy efficiency and GHG reduction measures that are relevant, meaningful, and feasible. Specifically, the IFT Report includes (words and phrases in bold are described in Table 1): Historic GHG emissions in community inventories and municipal inventories for 2005, 2007, 2010, and 2012; Future GHG emissions for 2020 and 2035 under a business-as-usual forecast scenario and adjusted business-as-usual forecast scenario; and Recommended GHG reduction targets for 2020 and 2035. Table 1. Key Terms in the Report1 Term Definition Adjusted business-as-usual A GHG forecast scenario that accounts for known policies and regulations that will affect future emissions. Generally, these are state and federal initiatives that will reduce emissions from the business-as-usual scenario. Baseline year The inventory year used for setting targets and comparing future inventories against. Business-as-usual A GHG forecast scenario that assumes no change in policy affecting emissions since the most recent inventory. Changes in emissions are driven primarily through changes in demographics. Community Inventory GHG emissions that result from the activities by residents and businesses in the city. An inventory reports emissions that occur over a single calendar year. Emission factors The GHG-intensity of an activity. Municipal Inventory GHG emissions that result from the activities performed as part of the government operations in the city and are a subset of the community inventory. An inventory reports emissions that occur over a single calendar year. Reduction targets GHG emissions levels not to be exceeded by a specific date. Local reduction targets are often informed by state recommendations and different targets may be established for different years. Sector A subset of the emissions inventory classified by a logical grouping such as economic or municipal-specific category. 1 A glossary of terms is also included as Appendix A. 2 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach GHG Emissions Inventories GHG emissions inventories are the foundation of planning for future reductions. Establishing an existing inventory of emissions helps to identify and categorize the major sources of emissions currently being produced. In this report, four years of historic inventories are presented to show not only the major sources of emissions in the City, but also how those sources vary over time. For both the community and municipal inventories, the years 2005, 2007, 2010, and 2012 are presented. The 2005 inventory (for both community and municipal operations) is considered the baseline year. A baseline year is established as a starting point against which other inventories may be compared and targets may be set, and is generally the earliest year with a full emissions inventory. The most recent inventory (2012) has the most relevant data for planning purposes, while the interim years (2007 and 2010) provide context and may help identify trends or anomalies. Emissions Reporting The primary GHGs from the community and municipal operations are from carbon dioxide (CO2), methane (CH4), and nitrous oxide (N2O). Because each of these gases has a different capacity for trapping heat in the atmosphere, known as its global warming potential (GWP), a method of reporting is needed to be able to compare gases in the same terms. As a result, emissions are reported in carbon dioxide equivalents, or CO2e, with each GHG normalized and calculated relative to CO2 using its GWP. Table 2 describes the GHGs analyzed in this report, their symbol, GWP, and primary community sources of emissions. While N2O has the highest GWP and may be considered the most dangerous on a per- molecule basis, CO2 is by far the most prevalent, accounting for 88% of statewide emissions in 2005 (CARB 2011). Table 2. GHGs Analyzed in the Inventories Greenhouse Gas Symbol Global Warming Potential Primary Community Sources Carbon Dioxide CO2 1 Fossil fuel combustion Methane CH4 25 Fossil fuel combustion, landfills, wastewater treatment Nitrous Oxide N2O 298 Fossil fuel combustion, wastewater treatment Source: IPCC Fourth Assessment Report, 2007. Emissions Sectors The inventories identify the major sources of GHGs emissions caused by activities in sectors that are specific to community or municipal activities. A sector is a subset of the economy, society, or municipal operations whose components share similar characteristics. An emissions sector can also contain subsectors that provide more specificity about the source of emissions (e.g., natural gas and electricity are subsectors of the energy sector). GHG Emissions Inventories 3 As mentioned above, inventories were completed for the community and municipal operations. Because the majority of municipal activities occur within the boundaries of the City and therefore contribute to the overall emissions of the community, both inventories are interconnected, with the municipal inventory considered a subset of the community inventory. As a result, municipal emissions are included in numbers reported for the community. The municipal inventory is separated to highlight areas of emissions that the City has more direct control over and to identify where they can begin to set examples for the community on how reduction strategies can be implemented. The following subsections describe the sectors used in the community and municipal inventories. It is important to note that both inventories capture similar types of information but may be categorized differently. For example, energy is reported in both the community and municipal inventory, but community level energy emissions are reported as “Residential” and “Non-residential”, whereas municipal energy emissions are more logically reported as “Buildings & Facilities” and “Streetlights”.2 Community Sectors The community inventory is categorized by sectors based on the sector’s ability to be affected through regional and local programs, incentives, zoning, and other policies. The City’s community inventories were divided into the following sectors: Energy in the Community Inventory is further broken down into two sectors: o Commercial/Industrial Energy includes emissions from electricity and natural gas consumption in non-residential buildings and facilities (including outdoor lighting) in the City. o Residential Energy includes emissions from electricity and natural gas consumption in residential buildings in the City. On-road Transportation includes emissions from vehicle fuel use in trips wholly within the City (in-boundary) and trips that either originate or end in the City (cross-boundary). Emissions from in-boundary trips are fully accounted for in the inventory, whereas only half of the emissions from cross-boundary trips are accounted for. Trips that pass-through the City, (such as on State Route 1) are not accounted for in the inventory because the City has little or no control of these emissions. As a result, this methodology reflects only trips or parts of trips within City borders that the City has the ability to affect. Solid Waste includes emissions from waste that is generated in the community and sent to landfills. Water includes emissions from the electricity used to source, treat, and deliver imported water in the community that is not accounted for in the community utility data. Wastewater includes emissions from treating wastewater generated in the community. 2 Streetlights are further categorized as SCE-owned or City-owned as described later. 4 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Off-road Sources include emissions from operating equipment for construction, commercial, light industrial and agricultural activities; lawn and garden equipment; and recreational vehicles such as all-terrain vehicles. Municipal Sectors Sources of municipal emissions are divided into the following sectors: Energy in the municipal inventory is further broken down into four sectors: o Buildings and Facilities includes energy use by the government, including electricity and natural gas. o SCE-owned Outdoor Lighting includes energy for streetlights on fixtures owned by SCE and outdoor lighting. o City-owned Outdoor Lighting includes energy for streetlights on fixtures owned by the City, traffic control signals, and outdoor lighting. o Water Pumping & Irrigation includes energy for water pumping and irrigation. Vehicle Fleet & Equipment includes emissions from vehicles owned or operated by the government or contracted by the City for services such as street cleaning. It also includes equipment, such as emergency generators. Employee Commute includes emissions from fuel use in vehicle trips by municipal employees commuting to and from work in the City. Solid Waste includes emissions from waste generated by municipal employees or at municipally owned facilities. Calculation Methodology GHG emissions were calculated using activity data available (e.g., kilowatt-hours of electricity) for each sector and protocols for converting activity data to emissions output using relevant emission factors. Emission factors relate the activity to GHG emissions and may vary by year (e.g., for electricity) and often are not affected by local actions or behavior, unlike activity data. The U.S. Community Protocol for Accounting and Reporting Greenhouse Gas Emissions (ICLEI 2012) and the Local Government Operations Protocol for the Quantification and Reporting of GHG Emissions Inventories (LGOP) (CARB 2010) were the primary protocols used for developing the community and municipal inventories, respectively. Activity data are reported in the community and municipal emissions subsections below, and emission factors are detailed in Appendix B. Community Emissions The community inventory includes the GHG emissions that result from activities within City boundaries. This section presents the findings of the community inventory for four years: 2005 (baseline year), 2007, 2010, and 2012. It also provides more specific detail and findings on the energy sectors, which will form the basis of the reduction targets and reduction measures the City identifies in the EECAP. GHG Emissions Inventories 5 2005—2012 Emissions Summary The City of Hermosa Beach reduced emissions 7.7% from 2005 to 2012, from 137,160 MT CO2e to 126,611 MT CO2e. On-Road Transportation, Commercial Energy, Solid Waste, Water, and Off-Road Sources sector emissions decreased while Residential Energy and Wastewater sectors increased emissions from 2005 to 2012. As shown in Figure 1 and Table 3, the On-Road Transportation sector was the largest contributor to emissions in both 2005 (54%) and 2012 (54%) by producing 73,567 MT CO2e in 2005 and 68,235 MT CO2e in 2012. This change represents a 7.2% decrease in emissions from 2005 to 2012. Residential energy is the second-largest contributor to emissions, accounting for 23% of emissions in 2005 and 27% in 2012. This change represents a 4.7% increase from 2005 to 2012, from 32,293 MT CO2e to 33,808 MT CO2e. The proportion of emissions from the Commercial sector decreased 12.7% from 2005 to 2012, from 20,280 MT CO2e to 17,830 MT CO2e. Solid waste comprised 4% of the total (6,015 MT CO2e) in 2005, but accounted for 3% of the total (3,334 MT CO2e) in 2012. Water, Wastewater, and Off-road sources made up the remaining emissions in each year. Water and Off-Road Transportation emissions declined from 2005 to 2012; however, Wastewater sources increased 13.5% (from 52 to 59 MT CO2e) in the same period. Figure 1. Community-Wide GHG Emissions by Sector for 2005 and 2012 54% 15% 23% 4% 3% <1% 1% 2005 54% 14% 27% 3% 2% <1% <1% 2012 On-Road Transportation Commercial Energy Residential Energy Solid Waste Water Wastewater Off-Road Sources 6 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table 3. Community-Wide GHG Emissions by Sector for 2005 and 2012 Sector 2005 (MT CO2e) 2012 (MT CO2e) % Change 2005 to 2012 On-Road Transportation 73,567 68,235 -7.2% Residential Energy 32,293 33,808 4.7% Commercial Energy 20,280 17,830 -12.1% Solid Waste 6,015 3,334 -44.6% Water 4,065 2,600 -36.0% Off-Road Sources 888 745 -16.1% Wastewater 52 59 13.5% Total 137,160 126,611 -7.7% 2005, 2007, 2010, and 2012 Inventories Figure 2 and Table 4 show the GHG emissions by sector for all inventory years. Emissions are variable among the inventory years, and may reflect changes in the economy, weather, and programs implemented to reduce emissions. The table also lists the percentage of each sector relative to total emissions and shows that the proportion of each sector does not vary greatly by year. Figure 2. Community GHG Emissions for 2005, 2007, 2010, and 2012 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 2005 2007 2010 2012MT CO2e Off-Road Sources Wastewater Water Solid Waste Residential Energy Commercial Energy On-Road Transportation GHG Emissions Inventories 7 Table 4. Community GHG Emissions for 2005, 2007, 2010, and 2012 Sector 2005 (MT CO2e) % of Total 2007 (MT CO2e) % of Total 2010 (MT CO2e) % of Total 2012 (MT CO2e) % of Total On-road Transportation 73,567 54% 71,863 54% 70,277 55% 68,235 54% Residential Energy 32,293 24% 31,964 24% 32,700 26% 33,808 27% Commercial Energy 20,280 15% 19,792 15% 18,372 14% 17,830 14% Solid Waste 6,015 4% 4,584 3% 3,510 3% 3,334 3% Water 4,065 3% 3,942 3% 2,552 2% 2,600 2% Off-Road Sources 888 1% 588 <1% 419 <1% 745 1% Wastewater 52 <1% 35 <1% 59 <1% 59 <1% Total 137,160 132,768 127,889 126,611 % Change from 2005 -- -3.2% -6.8% -7.7% Activity data can provide more insight into behavioral changes in the community, as these data are not affected by emission factors. Table 5 summarizes activity data for each sector and subsector. The activity data show that residential electricity, natural gas (residential and non-residential), wastewater, industrial off-road sources, and light commercial off-road sources increased from 2005 to 2012, while on-road transportation, commercial electricity, solid waste, water, recycled water, and off-road sources (lawn & garden, construction, recreation, and agriculture) decreased from 2005 to 2012. Wastewater and Off-road emissions use indicator data to attribute county-level emissions to the City and the indicator data are also shown in Table 5. Demographic data also help provide perspective to changes in emissions over time. Table 6 shows the number of households, jobs, population, and service population (jobs + population) for each inventory year. Energy emissions in particular often reflect trends in demographic data. For example, the slight increase in population and households between 2005 and 2012 may explain some of the increase in Residential Energy emissions. 8 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table 5. Activity Data used in 2005, 2007, 2010, and 2012 Community Inventories Sector 2005 2007 2010 2012 % Change 2005 to 2012 On-road Transportation Total Vehicle Miles Traveled 140,684,101 138,727,165 139,197,605 138,350,955 -1.7% Residential Energy Electricity (kWh) 47,843,215 49,976,195 49,906,427 49,778,450 4.0% Natural Gas (therms) 3,339,783 3,305,637 3,448,010 3,364,392 0.7% Commercial Energy Electricity (kWh) 51,741,467 52,130,513 48,545,739 41,191,832 -20.4% Natural Gas (therms) 857,687 900,024 827,116 875,986 2.1% Solid Waste Landfilled (tons) 24,578 18,490 14,230 13,511 -45.0% ADC (tons) 1 246 180 50 48 -80.7% Water and Wastewater Water (MG) 760.2 760.2 687.7 700.3 -7.9% Recycled Water (MG) 30.9 30.9 26.4 27.7 -10.3% Wastewater (City portion of countywide residents) 0.20% 0.20% 0.20% 0.20% 0.5% Off-road sources2 (% of LA County emissions attributed to the City) Lawn & Garden (% Households) 0.30% 0.29% 0.29% 0.29% -1.7% Construction (% Building permits) 0.32% 0.20% 0.13% 0.24% -25.7% Industrial (% Manufacturing Jobs) 0.03% 0.03% 0.03% 0.03% 4.3% Light Commercial (% Other jobs) 0.17% 0.17% 0.17% 0.18% 5.9% Recreation (Population weighted by income) 0.36% 0.36% 0.35% 0.34% -6.3% Agriculture (% Ag. Jobs) 0.10% 0.11% 0.06% 0.08% -17.6% 1 ADC is Alternative Daily Cover, which is green waste (grass, leaves, and branches) that is used to cover landfill emissions. They are reported separately by CalRecycle and therefore shown separately here. 2 Off-road emissions are available at the county level through CARB’s OFFROAD model. Emissions attributable to the City were derived using indicator data related to the off-road source. For example, the percentage of households in the City compared to the county was used to attribute the same percentage of lawn & garden equipment emissions to the City. See Appendix B for more methodology details. GHG Emissions Inventories 9 Table 6. Demographic Data for 2005, 2007, 2010, and 2012 2005 2007 2010 2012 % Change 2005-2012 Service Population (Population + Jobs) 26,199 26,421 26,173 26,419 0.8% Population 19,340 19,174 19,477 19,574 1.2% Households 9,507 9,457 9,550 9,548 0.4% Jobs 6,859 7,247 6,696 6,845 -0.2% Energy The EECAP ultimately will focus on increasing energy efficiency and reducing GHG gases from energy; therefore, it is important for the City to understand its current energy consumption to make informed decisions for reducing energy-related emissions. Energy use consists of electricity and natural gas. Emissions from Commercial/Industrial and Residential energy use account for about 40% of the total community emissions in 2005 and 2012. Table 7 shows the breakdown in activity (kWh or therms) and GHG emissions by sector and energy source. Table 7. Activity Data and GHG Emissions of Energy in 2005 and 2012 Sector 2005 2012 % Change in Activity 2005-2012 % Change in Emissions 2005-2012 Activity (kWh or therms) Emissions (MT CO2e) Activity (kWh or therms) Emissions (MT CO2e) Commercial/ Industrial Electricity 51,741,467 15,719 41,191,832 13,172 -20.4% -16.2% Natural Gas 857,687 4,561 875,986 4,658 2.1% 2.1% Residential Electricity 47,843,215 14,534 49,778,450 15,918 4.0% 9.5% Natural Gas 3,339,783 17,759 3,364,392 17,890 0.7% 0.7% Total (MT CO2e) 52,573 51,638 -1.8% 10 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Commercial electricity use decreased 20.4% between 2005 and 2012; emissions decreased by more than 16%. Residential electricity use increased by about 4% but emissions increased by more than 9%. These changes are due to the emission factor used for electricity for 2005 and 2012. Emission factors convert activity data into GHG emissions and electricity emission factors vary annually based on how electricity is generated by the electricity provider (i.e., the amount of renewables, natural gas, coal, etc.). In 2005, Southern California Edison (SCE) generated electricity that resulted in an emission factor of 669.7 CO2e. In 2012, SCE’s electricity generation resulted in an emission factor of 705.0 CO2e. Therefore, a kilowatt-hour of electricity used in 2012 emitted more GHGs than a kilowatt-hour of electricity used in 2005. Future emissions could increase or decrease based on changes to SCE’s emission factors, which the City cannot directly affect, or through changes in usage, which can be affected by changes in local policy, outreach, or incentive programs. Unlike electricity, the emission factor for natural gas is estimated on a national basis and remains fairly constant over time. Therefore, the natural gas GHG emissions follow the same trend as usage. In Hermosa Beach, Commercial/Industrial natural gas consumption (therms) decreased by 2.1% from 2005 to 2012; therefore the emissions also declined 2.1%. Residential natural gas therms used and GHG emissions declined nearly 0.7% from 2005 to 2012. Figure 3 shows the trend in electricity and natural gas emissions from 2005 to 2012 for the Commercial/Industrial and Residential sectors. Electricity-Related Emissions All emissions are comprised of activity data and the emission factor, or GHG-intensity, of that activity. For electricity, the activity data are the kilowatt-hours (kWh) used by the city’s residents and businesses and the energy intensity is based on the sources of power that Southern California Edison uses to generate electricity. Changes to either component can affect the GHG emissions from electricity in the City. - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 Electricity Natural Gas Electricity Natural Gas Commercial ResidentialMT CO2e 2005 2012 Figure 3. GHG Emissions for Community Electricity and Natural Gas, by Sector GHG Emissions Inventories 11 Municipal Emissions As described earlier, a municipal GHG emissions inventory is a subset of the community inventory. The municipal inventory includes emissions from activities conducted as part of government operations in the City. While emissions from government operations are normally a fraction of the overall community emissions, the City has the most direct control over municipal emissions and the City can demonstrate leadership in the community by adopting and implementing energy and GHG reduction strategies. This section presents the findings of the municipal inventory for 2005 (the baseline year), 2007, 2010, and 2012. It also provides more specific detail and findings on the energy sectors, which will form the basis of the reduction measures the City identifies in the EECAP. 2005—2012 Emissions Summary Municipal emissions have decreased nearly 9% from 2005 to 2012, from 1,501 MT CO2e to 1,372 MT CO2e. The sector with the greatest reductions was Employee Commute, which decreased 130 MT CO2e between 2005 and 2012. Emissions from municipal operations account for 1% of community emissions. The City’s Employee Commute is the sector with the largest percentage of emissions in 2005 (23%) and decreased to the third-largest contributor in 2012 (16%) as emissions from this sector decreased 37% over the period (Figure 4). The second largest-emitting sector for 2005 and 2012 was Buildings & Facilities, accounting for 20% of emissions in 2005 and 22% of emissions in 2012 (increasing from 301 MT CO2e to 305 MT CO2e). The Fleet & Equipment sector contributed 227 MT CO2e (15% of total emissions) in 2005 and increased by 44% 2012 (to 328 MT CO2e, or 24% of total emissions), making this sector the largest emissions sector in 2012. Emissions from Solid Waste declined 25% over the period (from 215 to 162 MT CO2e). Emissions from SCE-owned Outdoor Lights increased 4% from 2005 to 2012, while City-owned Outdoor Lights emissions decreased by 19% from 2005 to 2012. The smallest sector, Water Pumping & Irrigation, decreased emissions from 5 MT CO2e in 2005 to less than 1 MT CO2e between 2005 and 2012. The 2005 and 2012 emissions and changes are detailed in Table 8. 12 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table 8. Municipal GHG Emissions by Sector for 2005 and 2012 Sector 2005 (MT CO2e) 2012 (MT CO2e) % Change 2005 to 2012 Employee Commute 348 218 -37% Buildings & Facilities 301 305 1% Outdoor Lights—City-Owned 264 213 -19% Fleet & Equipment 227 328 44% Solid Waste 215 162 -25% Outdoor Lights—SCE-Owned 141 146 4% Water Pumping & Irrigation 5.0 0.6 -87% Total 1,501 1,372 -8.6% Note: City-Owned Outdoor Lights includes streetlights, traffic signals, and area lighting. SCE-Owned Outdoor Lights includes streetlights and outdoor lighting. 20% 15% 23% 14% 10% 18% <1% 2005 22% 24% 16% 12% 11% 15% <1% Buildings & Facilities Fleet & Equipment Employee Commute Solid Waste Outdoor Lights—SCE-Owned Outdoor Lights—City-Owned Water Pumping & Irrigation 2012 Figure 4. Municipal GHG Emissions by Sector for 2005 and 2012 GHG Emissions Inventories 13 2005, 2007, 2010, and 2012 Inventories Figure 5 and Table 9 show the municipal GHG emissions by sector for all four inventory years. Emissions peaked in 2007 (1,541 MT CO2e) and were the lowest in 2010 (1,340 MT CO2e). Figure 5. Municipal GHG Emissions for 2005, 2007, 2010, and 2012 Table 9. Municipal GHG Emissions for 2005, 2007, 2010, and 2012 Sector 2005 (MT CO2e) % of Total 2007 (MT CO2e) % of Total 2010 (MT CO2e) % of Total 2012 (MT CO2e) % of Total Employee Commute 348 23% 333 22% 274 20% 218 16% Buildings & Facilities 301 20% 333 22% 276 21% 305 22% Outdoor Lights—City- Owned 264 18% 258 17% 185 14% 213 16% Fleet & Equipment 227 15% 270 18% 320 24% 328 24% Solid Waste 215 14% 213 14% 162 12% 162 12% Outdoor lights—SCE- Owned 141 9% 134 9% 122 9% 146 11% Water Pumping & Irrigation 5.0 0% 0.49 0% 0.55 0% 0.64 0% Total 1,501 1,541 1,340 1,372 0 200 400 600 800 1,000 1,200 1,400 1,600 2005 2007 2010 2012MT CO2e Water Pumping & Irrigation Outdoor Lights—SCE-Owned Solid Waste Fleet & Equipment Outdoor Lights—City-Owned Buildings & Facilities Employee Commute 14 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table 10 summarizes activity data for each sector and subsector. City-Owned Fleet showed significant increases in compressed natural gas (CNG) and diesel fuel used, which reflects the increase in Fleet & Equipment emissions. The significant decrease in Employee Commute reflects the change in City employees from 2005 to 2012, which decreased 34%. Table 10. Activity Data used in 2005, 2007, 2010, and 2012 Municipal Inventories Sector 2005 2007 2010 2012 % Change 2005 to 2012 Buildings & Facilities Electricity (kWh) 895,746 932,207 883,858 915,327 2% Natural Gas (therms)1 5,383 11,977 4,621 2,542 -53% Outdoor Lights City-Owned Electricity (kWh) 868,589 895,841 643,360 664,636 -23% SCE-Owned Electricity (kWh) 464,752 466,608 424,794 455,210 -2% Fleet & Equipment City-Owned Fleet Gasoline (gallons) 12,665 17,406 20,481 20,341 61% Diesel (gallons) 2,584 2,584 4,121 5,502 113% LPG (gallons) - - 36 23 NA CNG (standard cubic feet) 13,377 13,377 81,114 98,658 638% Contracted2 Gasoline (gallons) 3,640 3,640 3,640 3,640 0% Diesel (gallons) 2,057 2,057 2,057 2,057 0% LPG (gallons) 5,127 5,127 5,127 5,127 0% Employee Commute Gasoline (gallons) 794,170 760,056 634,526 506,797 -36% Diesel (gallons) 26,784 35,852 25,110 20,055 -25% # Full Time Employee Equivalents 186 184 154 123 -34% Solid Waste2 Generated Waste (tons) 666 660 660 660 -1% Water Pumping & Irrigation Electricity (kWh) 17,033 1,712 1,907 1,999 -88% 1 Contracted fuel use was not available for 2010 and 2012. Data from 2007 were used. 2 Solid Waste data for 2010 and 2012 assumed 2007 values. GHG Emissions Inventories 15 Energy As with the community emissions, the EECAP will focus on increasing energy efficiency and reducing GHG gases from energy within municipal operations. The City has more direct control over energy- related emissions than other sectors, such as employee commute. Municipal energy use includes Buildings & Facilities, SCE-owned Outdoor Lighting, City-owned Outdoor Lighting, and Water Pumping & Irrigation. Energy accounted for 47% of total emissions in 2005 and 48% in 2012. While both electricity and natural gas are used for Building & Facilities, Outdoor Lighting and Water Pumping & Irrigation only use electricity. Emissions from energy declined 7% from 2005 to 2012; electricity-based emissions declined almost 5% and natural gas related emissions decreased 52% (Table 11). As with community energy, municipal emissions use variable electricity emission factors and constant natural gas emission factors. Table 11. Activity Data and GHG Emissions of Energy in 2005 and 2012 Sector 2005 2012 % Change in Activity 2005-2012 % Change in Emissions 2005-2012 Activity (kWh or Therms) Emissions (MT CO2e) Activity (kWh) Emissions (MT CO2e) B&F (kWh) 895,746 272 915,327 291 2% 7% Outdoor Lighting— City (kWh) 868,589 264 664,636 213 -23% -19% Outdoor Lighting— SCE (kWh) 464,752 141 455,210 146 -2% 4% Water Pumping & Irrigation (kWh) 17,033 5 1,999 0.64 -88% -87% B&F (therms) 5,383 29 2,542 14 -53% -52% Total 2,251,503 711 2,039,714 665 -9% -7% Note: B&F is Buildings and Facilities. 16 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Figure 6 shows the trend in electricity and natural gas emissions from 2005 to 2012 for the municipal energy sectors. Note: B&F is Buildings and Facilities. Figure 6. GHG Emissions for Municipal Electricity and Natural Gas, by Sector - 50 100 150 200 250 300 B&F (Electricity)Outdoor Lighting— City Outdoor Lighting— SCE B&F (Nat Gas)Water Pumping & IrrigationMT CO2e 2005 2012 Inventory Forecasts 17 Inventory Forecasts GHG emissions are forecast using two scenarios: a Business-as-Usual (BAU) and an Adjusted BAU scenario. The BAU scenario describes emissions based on projected growth in population and employment and does not consider policies that will reduce emissions in the future (that is, the policies in place in 2012 are assumed to remain constant through 2035). The Adjusted BAU scenario describes emissions based on projected growth and considers policies that will achieve GHG reductions in the future. Policies, described in detail below, include State-adopted or approved legislation that will affect future emissions. By evaluating the two scenarios, the City can see the effect that existing policies may have on future emissions and be better able to determine how local measures can provide additional reductions. Two future years are forecasted for each scenario: 2020 and 2035. The 2020 forecast year is consistent with the goals identified in Assembly Bill (AB) 32, which identifies a statewide GHG reduction target by 2020. The 2035 forecast year will allow the City to develop long-term strategies to continue GHG reductions beyond 2020. Business-as-Usual Forecasts The BAU forecasts estimate future emissions using current (2012) consumption patterns and emission factors with the anticipated growth in the City. Anticipated growth is estimated using data from regional planning scenarios developed by the Southern California Association of Governments (SCAG), the City, and other relevant sources (Table 12). The most relevant growth factors are used to project emissions by sector. For example, future Residential Energy emissions were developed using current energy use per household (from the 2012 inventory) and the anticipated number of households in the future. Actual energy use is a function of several variables, not only the number of households; however, this approach is supported by current protocols and best practices within the State and provides a consistent approach to forecasting. Compound annual growth rates were developed using the growth projections from 2012 to 2020 and from 2021 to 2035, as shown Table 12. In general, the City is expecting modest growth to 2020 and 2035 as population and jobs are expected to increase. SCAG is projecting fewer vehicle miles traveled from 2012 to 2020 despite population and job growth, but that trend is reversed after 2020, when vehicle miles traveled will again increase. Due to the relatively low growth, the City does not anticipate major staffing changes in its government services. 18 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table 12. Growth Factors for 2012, 2020, and 2035 Sector Demographic Indicator 2012 2020 2035 2012-2020 CAGR1 2020-2035 CAGR1 Transportation Vehicle Miles Traveled 138,350,955 126,238,272 129,742,671 -1.14% 0.18% Solid Waste, Water, Wastewater, Off- Road Sources Service Population (Population + Jobs) 26,419 26,900 27,400 0.23% 0.12% NA2 Population 19,574 19,600 19,700 0.02% 0.03% Residential Energy Households 9,548 9,600 9,600 0.07% 0.00% Commercial/ Industrial Energy Jobs 6,845 7,300 7,700 0.81% 0.36% Municipal Jobs Municipal Emissions3 106 F/T 34 P/T 137 F/T 60 P/T 146 F/T 65 P/T 3.9% 0.45% Source: SCAG 2012. F/T: Full-time employees; P/T: Part-time employees 1 Compound annual growth rate. 2 Not Applicable. Population data are shown for informational purposes but are not used for forecasting any sector. 3 The number of jobs in the City is used as an indicator for all municipal operation emissions. Community Business-as-Usual Forecast BAU community emissions are expected to decrease 8.1% from baseline levels by 2020 and 5.8% by 2035. The City’s BAU emissions in 2020 are estimated to be 125,982 MT CO2e, or an 8.1% decrease from baseline (2005) emissions. By 2035, emissions are estimated to decrease 5.8% from the baseline level to 129,157 MT CO2e (Table 13). Table 13. Community BAU Forecast Sector 2005 (MT CO2e) 2012 (MT CO2e) 2020 (MT CO2e) % Change 2012-2020 2035 (MT CO2e) %Change 2012-2035 On-Road Transportation 73,567 68,235 66,150 -3% 67,986 0% Residential Energy 32,293 33,808 33,969 0% 33,969 0% Commercial Energy 20,280 17,830 18,930 6% 19,967 12% Solid Waste 6,015 3,334 3,391 2% 3,454 4% Water 4,065 2,600 2,645 2% 2,694 4% Off-Road Sources 888 745 837 12% 1,026 38% Wastewater 52 59 60 2% 61 3% Total 137,160 126,611 125,982 0% 129,157 2% % Change from 2005 -7.7% -8.1% -5.8% Inventory Forecasts 19 Municipal Business-as-Usual Forecast BAU municipal emissions are expected to be 20% higher than baseline levels in 2020 and 28% higher than baseline levels in 2035. The City is anticipating significant growth in city employees by 2020 or 2035 from current (2012) levels— 36% more full-time equivalent employees in 2020 compared with 2012, and 45% more employees in 2035 compared with 2012. Therefore, the activity data for municipal services is also expected to increase relative to 2012. Table 14. Municipal BAU Forecast 2005 (MT CO2e) 2012 (MT CO2e) 2020 (MT CO2e) % Change 2012-2020 2035 (MT CO2e) % Change 2012-2035 Buildings & Facilities 301 305 400 31% 428 40% Employee Commute 348 218 286 31% 306 40% Solid Waste 215 162 213 31% 227 40% Outdoor Lighting 405 359 471 31% 504 40% Vehicle Fleet 227 328 430 31% 460 40% Water Pumping & Irrigation 5.0 0.64 1 56% 1 56% Total 1,501 1372 1801 31% 1926 40% % Change from 2005 -9% 20% 28% Adjusted Business-as-Usual Forecasts State legislation has been approved and/or adopted that will reduce GHG emissions in the City. These policies do not require additional local action, but should be accounted for in the City’s emissions forecasts to provide a more accurate picture of future emissions and the level of local action needed to reduce emissions to levels consistent with State recommendations. This forecast is called the Adjusted BAU forecast. The measures are described briefly below. Low Carbon Fuel Standard. The Low Carbon Fuel Standard (LCFS) was developed as a result of Executive Order S-1-07, which mandates that the carbon intensity of transportation fuels in California are lowered 10% by 2020. The State is currently implementing this standard, which is being phased in and will achieve full implementation in 2020. Assembly Bill (AB) 1493 and Advanced Clean Cars. AB 1493 directed CARB to adopt GHG standards for motor vehicles through model year 2015 that would result in reductions in GHG emissions by up to 25% in 2030. In addition, the State’s Advanced Clean Cars program includes additional components that will further reduce GHG emissions statewide, including more stringent fuel efficiency standards for model years 2017—2025 and support infrastructure for the commercialization of zero-emission vehicles. CARB 20 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach anticipates additional GHG reductions of 3% by 2020, 27% by 2035, and 33% by 20503. These are also known as “Pavley I” and “Pavley II” regulations. California Building Code Title 24. California’s building efficiency standards are updated regularly to incorporate new energy efficiency technologies. The code was most recently updated in 2013 and went into effect for new development in 2014. For projects implemented after January 1, 2014, the California Energy Commission estimates that the 2013 Title 24 energy efficiency standards will reduce consumption by an estimated 25% for residential buildings and 30% for commercial buildings, relative to the 2008 standards. These percentage savings relate to heating, cooling, lighting, and water heating only; therefore, these percentage savings were applied to the estimated percentage of energy use by Title 24. Renewable Portfolio Standard. The Renewable Portfolio Standard (RPS) requires energy providers to derive 33% of their electricity from qualified renewable sources. This is anticipated to lower emission factors (i.e., fewer GHG emissions per kilowatt-hour used) statewide. Therefore, reductions from RPS are taken for energy embedded in water, which uses energy sources throughout the state to move from the water source area to the City. However, no credit was taken for this measure for the SCE service region (i.e., for residential and commercial electricity used in the City supplied by SCE). Analysis of SCE’s current portfolio and the sources needed to replace the nuclear generation that has been taken out of service has revealed great uncertainty in how SCE’s emission factors may change over time. Therefore, the emission factor used in the 2012 inventory and the BAU forecast was also used in the Adjusted BAU forecast. Senate Bill X7-7. California’s SB X7-7 requires water suppliers to reduce urban per capita water consumption 20% from a baseline level by 2020. The City is supplied by California Water Service and the reductions in GHG emissions from SB X7-7 were calculated by applying the reduction goals established by California Water Service to the City’s population in 2020 and 2035. Community Adjusted Business-as-Usual Forecast Emissions are expected to decrease under the Adjusted BAU forecast and will be 19% lower in 2020 than 2005 and 31% lower than 2005 levels by 2035. The City’s Adjusted BAU emissions in 2020 are estimated to be 111,690 MT CO2e in 2020 and 94,162 MT CO2e in 2035 (Table 15). This change represents an 18.6% reduction from 2005 by 2020 and 31% reduction by 2035. Due to the stringent State vehicle standards, the emissions from the Transportation sector are expected to decrease significantly over time, while the proportion of emissions from Residential and Non-residential Energy will increase. Emissions from Solid Waste are expected to increase while emissions from Water and Wastewater will remain steady over time, but all account for less than 10% of total emissions. 3 CARB Advanced Clean Cars Summary Sheet Inventory Forecasts 21 Table 15. Community Adjusted BAU Emissions Sector 2005 (MT CO2e) 2012 (MT CO2e) 2020 (MT CO2e) 2020 % of Total 2035 (MT CO2e) 2035 % of Total Transportation & Mobile Sources 74,455 68,980 53,857 49% 35,533 38% Non-Residential Energy 20,280 17,830 18,742 17% 19,564 21% Residential Energy 32,293 33,808 33,953 30% 33,953 36% Solid Waste 6,015 3,334 3,391 3% 3,454 4% Water & Wastewater 4,117 2,659 1,747 2% 1,658 2% Total 137,160 126,611 111,690 100% 94,162 100% % Change from 2005 -8% -19% -31% Municipal Adjusted Business-as-Usual Forecast Emissions are expected to increase under the Adjusted BAU forecast and are estimated to be 17% higher in 2020 and 25% higher in 2035 relative to 2005 levels. The City will need to reduce emissions by 475 MT CO2e in 2020 from the forecasted level to meet a state-aligned target of 15% below 2005 levels. The City’s Municipal Adjusted BAU emissions in 2020 are estimated to be 1,751 MT CO2e, which is 17% above the 2005 baseline level (Table 16). By 2035, the level of reductions is anticipated to be 25% above 2005 levels, or 1,872 MT CO2e. The Adjusted BAU emissions are slightly lower than the BAU emissions due to the Low Carbon Fuel Standard measure described earlier. The Low Carbon Fuel Standard would lower the carbon intensity of fuels used in both the City’s Vehicle Fleet and Employee Commute sectors. Table 16. Municipal Adjusted BAU Emissions Sector 2005 (MT CO2e) 2012 (MT CO2e) 2020 (MT CO2e) 2020 % of Total 2035 (MT CO2e) 2035 % of Total Buildings & Facilities 301 305 400 23% 428 23% Employee Commute 348 218 266 15% 284 15% Solid Waste 215 162 213 12% 227 12% Outdoor Lighting 405 359 471 27% 504 27% Vehicle Fleet 227 328 400 23% 428 23% Water Pumping & Irrigation 5 0.64 0.64 <1% 0.64 <1% Total 1,501 1,373 1,751 100% 1,872 100% % Change from 2005 -9% 17% 25% 22 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Reduction Targets The State has set goals for reducing GHG emissions by 2020 and 2050 through AB 32 and Executive Order (EO) S-3-05, respectively. The State has also provided guidance to local jurisdictions as “essential partners” in achieving the State’s goals by identifying a 2020 recommended reduction goal. That goal, stated in the AB 32 Scoping Plan, was for local governments to achieve a 15% reduction below 2005 levels by 2020, which aligns with the State’s goal of not exceeding 1990 emissions levels by 20204. The State’s long term target is to emit no more than 20% of 1990 levels by 2050 (or, a reduction of 80% below 1990 levels by 2050). The State has not provided an interim target, nor has it provided guidance to local governments beyond the 2020 emissions target recommendations. It is however clear that the issue of climate change will not end in 2020 and continued reductions should be achieved to keep the State on a path toward the 2050 goal. A straight-line projection from the 2020 to 2050 goals would result in a reduction goal of 49% below 2005 levels by 2035 midpoint. Ultimately, the City will determine the level of reductions that it can and should achieve. The recommended targets provided below are guidance based on consistency with the State’s goals. Recommended Community Targets In 2020, the City will meet the reduction target through existing efforts. In 2035, the City would need to reduce 24,210 MT CO2e emissions below the Adjusted BAU scenario to meet the State-aligned target (Table 17 and Figure 7). Table 17. State-Aligned GHG Reduction Targets Sector 2005 2012 2020 2035 BAU Emissions (MT CO2e) 137,160 126,611 125,982 129,157 Adjusted BAU Emissions (MT CO2e) 137,160 126,611 111,690 94,162 State-Aligned Target(% change from 2005) -15% -49% State-Aligned Target (% change from 2012) -8% -45% State-Aligned Emissions Goal (MT CO2e) 116,586 69,952 Reductions from Adjusted BAU needed to meet the Target (MT CO2e) Target Met 24,210 4 In an analysis, the State concluded that a 15% reduction in emissions from 2005 levels by 2020 would be equivalent to achieving 1990 emissions levels. Reduction Targets 23 Municipal Targets In 2010, the Hermosa Beach City Council declared its goal to become carbon neutral. The City is hoping to achieve this goal by 2020. Without this goal, the City’s emissions are anticipated to be 1,751 MT CO2e in 2020 and 1,872 MT CO2e in 2035. Therefore, the City must reduce emissions by 1,751 from the Adjusted BAU forecast to meet the 2020 goal and maintain this level in the future (Table 18 and Figure 8). Table 18. State-Aligned Municipal GHG Reduction Targets 2005 2012 2020 2035 BAU Emissions (MT CO2e) 1,501 1,372 1,801 1,926 Adjusted BAU Emissions (MT CO2e) 1,501 1,372 1,751 1,872 Carbon Neutrality Target (% Reduction from 2005) -100% -100% Carbon Neutrality Emissions (MT CO2e) 0 0 Reductions from Adjusted BAU needed to meet the Target (MT CO2e) 1,751 1,872 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 2005 2010 2015 2020 2025 2030 2035MT CO2e Water & Wastewater Solid Waste Commercial Energy Residential Energy Transportation & Mobile Sources 15% below 2005 49% below 2005 Path to 2035 from 2020 ABAU (-3.1%/yr) Figure 7. Community Emissions Inventories, Projections, and Targets 24 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Figure 8. Municipal Emissions Inventories, Projections, and Targets 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 2005 2010 2015 2020 2025 2030 2035MT CO2e Water Pumping & Irrigation Solid Waste Buildings & Facilities Outdoor Lighting Employee Commute Vehicle Fleet Path to 2020 from 2012 Conclusions and Next Steps 25 Conclusions and Next Steps This Report presents the City’s community and municipal inventories, forecasts, and recommended reduction targets. It is the foundation of the EECAP and provides the City a first look at what will be needed to meet emissions reductions that are aligned with the State and to mitigate the City’s impacts on climate change. This Report also helps to guide the City in determining feasible energy efficiency reduction opportunities by detailing energy-related emissions, including electricity and natural gas from Residential and Non-residential sectors. The next steps in the EECAP process are to review the information provided in this Report and to determine preliminary GHG reduction targets for the community and municipal operations. The South Bay Cities Council of Governments will also begin to work with the City to identify local and subregional energy efficiency measures that could be implemented to reach the City’s emissions targets. 26 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach References Association of Environmental Professionals. 2013. The California Supplement to the United States Community-Wide Greenhouse Gas (GHG) Emissions Protocol. California Air Resources Board. 2010. Local Government Operations Protocol For the quantification and reporting of greenhouse gas emissions inventories version 1.1. California Air Resources Board. 2011. California Greenhouse Gas Emissions Inventory: 2000-2009. ICLEI 2012. U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions version 1.0. Intergovernmental Panel on Climate Change. (IPCC) 1996. Revised 1996 IPCC Guidelines for National Greenhouse Gas Inventories. Intergovernmental Panel on Climate Change. 2007. Climate Change 2007: The Physical Science Basis. Contribution of Working Group I to the Fourth Assessment Report of the Intergovernmental Panel on Climate Change. Solomon, S., D. Qin, M. Manning, Z. Chen, M. Marquis, K.B. Averyt, M.Tignor and H.L. Miller (eds.). Cambridge University Press, Cambridge, United Kingdom and New York, NY, USA. Appendix A: Glossary of Terms Adjusted Business-as-Usual: A GHG forecast scenario that accounts for known policies and regulations that will affect future emissions. Generally, these are state and federal initiatives that will reduce emissions from the business-as-usual scenario. Baseline Year: The inventory year used for setting targets and comparing future inventories against. Business-as-Usual (BAU): A GHG forecast scenario used for the estimation of greenhouse gas emissions at a future date based on current technologies and regulatory requirements and in the absence of other reduction strategies. Carbon Dioxide Equivalent (CO2e): This is a common unit for normalizing greenhouse gases with different levels of heat trapping potential. For carbon dioxide itself, emissions in tons of CO2 and tons of CO2e are the same, whereas one ton of nitrous oxide emissions equates to 298 tons of CO2e and one ton of methane equates to 25 tons of CO2e. The values are based on the gases’ global warming potentials. Community Inventory: GHG emissions that result from the activities by residents and businesses in the city. An inventory reports emissions that occur over a single calendar year. Emissions Factor: A coefficient used to convert activity data into greenhouse gas emissions. The factor is a measure of the greenhouse gas intensity of an activity, such as the amount of CO2 in one kilowatt-hour of electricity. Global Warming Potential (GWP): The relative effectiveness of a molecule of a greenhouse gas at trapping heat compared with one molecule of CO2. Metric Ton (MT): Common international measurement for the quantity of greenhouse gas emissions. A metric ton is equal to 2205 lbs. or 1.1 short tons. Municipal Inventory: GHG emissions that result from the activities performed as part of the government operations in the city and are a subset of the community inventory. An inventory reports emissions that occur over a single calendar year. Reduction targets: GHG emissions levels not to be exceeded by a specific date. Reduction targets are often informed by state recommendations and different targets may be established for different years. Sector: A subset of the emissions inventory classified by a logical grouping such as economic or municipal-specific category. Appendix B: Methodology This appendix provides a detailed description of the data sources, emission factors, policies, and assumptions used to develop the greenhouse gas (GHG) emissions inventories, forecasts under a business-as-usual (BAU) scenario, forecasts under an Adjusted BAU scenario, and the recommended GHG reduction targets. Protocols The GHG inventories for 2005, 2007, 2010, and 2012 were calculated using tools and guidance documents developed or supported by government agencies. Calculation protocols have been developed to ensure consistency among community and municipal inventories. Specifically, the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (Community Protocol) (ICLEI 2012) and the California Supplement (AEP 2013) were used for the community inventories and the Local Government Operations Protocol (LGOP) was used for the municipal inventories (CARB 2010). These protocols often have multiple calculation methods for a single emission source depending on the data available. There are two broad approaches for calculating emissions: “bottom-up” and “top-down”. A bottom-up approach relies on end-use data, such as the city-level electricity usage. A top-down approach relies on aggregated data that is allocated to the city based on population, employment, or other relevant indicator. Bottom-up calculations were performed whenever possible to provide the most detailed and likely accurate picture of emissions within a jurisdiction; however, when detailed data were not available, other appropriate methods were used and are described in this appendix. Data were also calculated and managed to best fit the GHG inventory and planning software tool used for this project, called ClearPath. ClearPath was developed by the Statewide Energy Efficiency Collaborative (SEEC) which is a partnership between several statewide agencies, utilities, and non-profits to assist cities and counties in climate mitigation planning. ClearPath is further described at californiaseec.org. In addition, a South Bay Cities Council of Governments (SBCCOG) User’s Guide is being developed as part of this project to help cities and SBCCOG to maintain the data and provide for consistent reporting of emissions over time. Global Warming Potential Factors The inventories include the three GHGs most relevant to community and municipal emissions: CO2, CH4, and N2O. Each GHG differs in its ability to absorb heat in the atmosphere based on their molecular properties and expected lifetime in the atmosphere, and it is useful to describe emissions in one unit of measurement. That unit of measurement is a CO2-equivalent, or CO2e and Global Warming Potential (GWP) factors are used to standardize emissions from various GHGs. GWP factors, developed by the Intergovernmental Panel on Climate Change (IPCC), represent the heat-trapping ability of each GHG relative to that of CO2. For example, the GWP factor of CH4 is 25 because one metric ton (MT) of CH4 has 25 times the heat-trapping capacity as one MT CO2 (over a 100-year period). IPCC periodically updates the GWP factors of GHGs based on new science and updated background mixing ratios of CO2. CO2 always has a GWP factor of 1 and the other GHGs are calculated relative to CO2. The California Air Resources Board (CARB) recently updated their GWP factors to align with the IPCC’s Fourth Assessment Report, as shown in Table B-1. GWP factors are unitless. Emissions in the inventories are reported in units of CO2e. B-2 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table B-1. Global Warming Potentials CO2 CH4 N2O GWP 1 25 298 Source: IPCC Fourth Assessment Report, 2007. Activity Data Activity data is the end-use consumption amount of a sector, such as kilowatt hours of electricity, therms of natural gas, and vehicle miles traveled for on-road transportation. In estimating the City’s historic GHG emissions, activity data at the City level were obtained when possible (a “bottom-up” approach). When not available, other data sources were used, generally at the county level (a “top- down” approach). Municipal data for 2005 and 2007 were obtained from the City’s previous inventory report. Other data were provided by the sources as identified Table B-12. TableB-12. Activity Data Sources Data Data Source Notes Community Electricity Southern California Edison Municipal Electricity Southern California Edison Maintained by SBCCOG Community Natural Gas Southern California Gas Company Municipal Natural Gas Southern California Gas Company Community Water California Water Service Vehicle Miles Traveled Southern California Association of Governments (SCAG) Origin-destination approach, described below Demographic Data SCAG Vehicle Fleet City Employee Commute City Off-Road Emissions OFFROAD Model County-level data Waste CalRecycle Origin-Destination VMT For the community inventory, activity data (vehicle miles traveled) were based on an origin-destination approach used by the State in developing emissions target for metropolitan planning organizations under SB 375. This approach has also been the typical approach used in estimating emission within a city. This approach accounts for: Half of the emissions where one endpoint is in the City, for example either the origin or destination of the trip. All of the emissions where the trip begins and ends within the City. None of the emissions that are “pass-through”; that is, a trip passes through the City but does not begin or end within its boundary. This approach is used to account for trips or portions of trips that the city may have some control over. B-3 Appendix B: Methodology Community Activity Data Community activity data are shown in Table B-13, except for off-road emissions, which are shown in Table B-14 for Los Angeles County. Table B-13. Activity Data used in 2005, 2007, 2010, and 2012 Community Inventories Sector 2005 2007 2010 2012 % Change 2005 to 2012 On-road Transportation Total Vehicle Miles Traveled 140,684,101 138,727,165 139,197,605 138,350,955 -1.7% Residential Energy Electricity (kWh) 47,843,215 49,976,195 49,906,427 49,778,450 4.0% Natural Gas (therms) 3,339,783 3,305,637 3,448,010 3,364,392 0.7% Commercial Energy Electricity (kWh) 51,741,467 52,130,513 48,545,739 41,191,832 -20.4% Natural Gas (therms) 857,687 900,024 827,116 875,986 2.1% Solid Waste Landfilled (tons) 24,578 18,490 14,230 13,511 -45.0% ADC (tons) 1 246 180 50 48 -80.7% Water and Wastewater Water (MG) 760.2 760.2 687.7 700.3 -7.9% Recycled Water (MG) 30.9 30.9 26.4 27.7 -10.3% Wastewater (City portion of countywide residents) 0.20% 0.20% 0.20% 0.20% 0.5% Off-road sources2 (% of LA County emissions attributed to the City) Lawn & Garden (% Households) 0.30% 0.29% 0.29% 0.29% -1.7% Construction (% Building permits) 0.32% 0.20% 0.13% 0.24% -25.7% Industrial (% Manufacturing jobs) 0.03% 0.03% 0.03% 0.03% 4.3% Light Commercial (% Other jobs) 0.17% 0.17% 0.17% 0.18% 5.9% Recreation (Population weighted by income) 0.36% 0.36% 0.35% 0.34% -6.3% Agriculture (% Ag. Jobs) 0.10% 0.11% 0.06% 0.08% -17.6% B-4 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table B-14. Emissions from Off-road Categories for Los Angeles County Off-road Class GHG Type 2005 (MT CO2e /yr) 2007 (MT CO2e /yr) 2010 (MT CO2e /yr) 2012 (MT CO2e /yr) Agricultural Equipment CO2 921.79 910.27 893.24 882.09 CH4 0.19 0.17 0.14 0.12 N2O 0.01 0.01 0.01 0.01 Construction and Mining Equipment CO2 268,646.23 277,541.76 290,911.26 299,875.79 CH4 34.12 31.44 28.24 26.28 N2O 0.22 0.24 0.25 0.26 Industrial Equipment CO2 8,099.90 8,562.29 9,255.58 9,870.65 CH4 7.16 6.2 4.46 3.89 N2O 0.69 0.63 0.56 0.55 Lawn and Garden Equipment CO2 2,581.13 2,737.30 2,968.71 3,215.02 CH4 4.98 4.87 4.76 4.96 N2O 2.01 2.01 2.01 2.13 Light Commercial Equipment CO2 5,300.36 5,572.36 5,979.92 6,387.77 CH4 2.83 2.54 2.18 2.05 N2O 0.91 0.97 1.02 1.07 Recreational Equipment CO2 286.54 309.8 343.68 369.04 CH4 2.14 2.32 2.58 2.77 N2O 0.52 0.57 0.64 0.68 Municipal Activity Data Municipal activity data are shown in Table B-15. Employee Commute Data for Employee Commute in ClearPath are entered as gasoline or diesel. Annual vehicle miles traveled is entered as is the percent of miles traveled by passenger cars, light trucks, and heavy trucks. The City conducted a ridership survey in 2013 through SurveyMonkey.com and presented the results in a 2014 report titled “The City of Hermosa Beach Employee Commute Survey: 2013 & Greenhouse Gas Emissions Reduction Strategies”. 108 employees completed the survey, representing 76% of employees. The results were summarized and extrapolated to the total number of City employees in 2010 and 2012. Employee commute vehicle miles traveled by fuel type for 2005 and 2007 were taken from the City’s previous GHG inventories. The number of employees for 2010 was assumed to be the same as in 2012. B-5 Appendix B: Methodology Table B-15. Activity Data used in 2005, 2007, 2010, and 2012 Municipal Inventories Sector 2005 2007 2010 2012 % Change 2005 to 2012 Buildings & Facilities Electricity (kWh) 895,746 932,207 883,858 915,327 2% Natural Gas (therms)1 5,383 11,977 4,621 2,542 -53% Outdoor Lights City-Owned Electricity (kWh) 868,589 895,841 643,360 664,636 -23% SCE-Owned Electricity (kWh) 464,752 466,608 424,794 455,210 -2% Fleet & Equipment City-Owned Fleet Gasoline (gallons) 12,665 17,406 20,481 20,341 61% Diesel (gallons) 2,584 2,584 4,121 5,502 113% LPG (gallons) - - 36 23 NA CNG (standard cubic feet) 13,377 13,377 81,114 98,658 638% Contracted2 Gasoline (gallons) 3,640 3,640 3,640 3,640 0% Diesel (gallons) 2,057 2,057 2,057 2,057 0% LPG (gallons) 5,127 5,127 5,127 5,127 0% Employee Commute Gasoline (gallons) 794,170 760,056 634,526 506,797 -36% Diesel (gallons) 26,784 35,852 25,110 20,055 -25% # Full Time Employee Equivalents 186 184 154 123 -34% Solid Waste2 Generated Waste (tons) 666 660 660 660 -1% Water Pumping & Irrigation Electricity (kWh) 17,033 1,712 1,907 1,999 -88% 1 Contracted fuel use was not available for 2010 and 2012. Data from 2007 were used. 2 Solid Waste data for 2010 and 2012 assumed 2007 values. Emission Factors Emissions factors are used to convert activity data to GHG emissions. An emission factor is defined as the average emission rate of a given GHG for a given source, relative to units of activity. By definition, an emission factor is related to activity data. The emission factors used in the inventories are described by sector below. B-6 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Electricity California utilities report the average CO2 content per output of electricity on an intermittent basis. The CO2-intensity of electricity varies by utility and year, due to changes in supply, renewable generation, and other factors. The community and municipal operations use electricity provided by SCE except for embedded energy in water, which travels throughout the state and therefore utilizes electricity from multiple utilities (and are shown under the Water Sector). Southern California Edison SCE reported CO2 factors for 2005 and 2007 through the Climate Registry, and a CO2e factor for 2012 in their 2012 Corporate Responsibility & Sustainability Report. When an emission factor is unknown for a certain year, it is standard to use the most recently-reported historic factor until (and if) there is an updated factor. There is no published SCE emission factor for 2010; therefore the factor for 2007 was used for SCE electricity-related emissions calculations in 2010 (Table B-2). Table B-2. Southern California Edison Electricity Emission Factors Year CO2 CH4 N2O Proxy Year Data Source 2005 665.72 0.03 0.011 NA CO2: Climate Registry. CH4 and N2O: U.S. Community Protocol 2007 630.89 0.029 0.010 NA CO2: Climate Registry. CH4 and N2O: U.S. Community Protocol 2010 630.89 0.029 0.010 2007 CO2: Climate Registry. CH4 and N2O: U.S. Community Protocol 2012 7051 NA NA NA 2012 Corporate Responsibility & Sustainability Report NA: Not Applicable. 1 The 2012 factor was reported as CO2e; therefore, there are no CH4 and N2O factors. Natural Gas Combustion Emission factors for natural gas do not vary greatly over time or by supplier. Therefore, emission factors are U.S. averages as listed in the Community Protocol and are applied for all years (TableB-4). Table B-4. Natural Gas Emission Factors CO2 CH4 N2O Data Source kg /MMBtu 53.02 0.005 0.0001 U.S. Community Protocol Transportation and Mobile Sources EMFAC Model CO2 emission factors for transportation and mobile sources are calculated using the State-developed Emissions Factor (EMFAC) model, which can be downloaded at http://www.arb.ca.gov/emfac/. Emissions are available at the county level and emission factors were developed and applied to vehicle miles traveled specific to each inventory year. Data are aggregated as annual emissions for all vehicle B-7 Appendix B: Methodology model years and speeds, but separated by vehicle category. Vehicle categories include light-duty autos, light-duty trucks, medium-duty vehicles, heavy-duty trucks, and motorcycles.1 These categorizations are used to develop an emissions factor for gasoline and diesel vehicles. Emission factors were developed using total CO2 exhaust, which includes emissions from vehicles in motion, idling, and ignition. While emissions from idling and ignitions are not directly related to mileage, they were included so that reductions from measures that may decrease idling could be accounted for in future inventories. On-Road Transportation Emissions were converted to emission factors as grams of CO2 per mile for gasoline and diesel vehicle using EMFAC and a 3-step process (for each inventory year): 1. Calculate the vehicle-class average fuel efficiency (miles/gallon) using EMFAC vehicle miles traveled and gallons of fuel consumed for Los Angeles County; 2. Calculate the vehicle-class average CO2 emission factor using EMFAC CO2 emissions2 and gallons of fuel consumed for Los Angeles County; 3. Calculate the average grams CO2/mile traveled factor weighted by vehicle class miles traveled for Los Angeles County. EMFAC does not provide emissions for CH4 and N2O; therefore, factors from the Community Protocol were used (Table B-5). Table B-5. Fleet-Average Emission Factors Gasoline On Road Average Factor (grams/mile) Diesel On Road Average Factor (grams/mile) CO2 CH4 N2O CO2 CH4 N2O 2005 466.062 0.030 0.034 1329.797 0.001 0.001 2007 464.019 0.028 0.029 1331.634 0.001 0.001 2010 458.638 0.028 0.029 1280.045 0.001 0.001 2012 442.657 0.028 0.029 1302.653 0.001 0.001 Employee Commute Emissions from employee commute in the municipal operations are calculated using annual vehicle miles traveled for gasoline and diesel. CO2 emissions are estimated using a default emission factor of 8.78 and 10.21 kg/gallon for gasoline and diesel, respectively3 and fuel economy, which is based on EMFAC outputs for each inventory year and vehicle class. Vehicle miles traveled are converted to CH4 1 Vehicle categories may use either EMFAC2007 or EMFAC2011 categorizations and result in the same data for the purposes of these inventories; EMFAC2007 categories were used here EMFAC2011 further disaggregates medium heavy-duty vehicles and heavy heavy-duty vehicles into 29 vehicle categories. This level of detail is not needed for these inventories. More information on vehicle categories is available at http://www.arb.ca.gov/msei/vehicle- categories.xlsx. 2 For 2010 and 2012, the emissions accounting for the effects of existing policies (Pavley and Low Carbon Fuel Standard) were used. These standards did not exist in 2005 and 2007. 3 Information from ClearPath developers e-mail dated June 19, 2014. B-8 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach and N2O emissions using emission factors from the Community Protocol. Table B-6 shows the miles per gallon and grams (CH4 and N2O) per mile used to estimate emissions from employee commute by vehicle class. Vehicle Fleet Vehicle fleet consists of City-owned and contracted vehicles used to perform City services. Vehicle Fleet requires input of gallons of fuel used by fuel type to estimate CO2 emissions. Vehicle miles traveled are used to estimate CH4 and N2O. The factors used for the City are shown in Table B-6. Table B-6. Employee Commute and Vehicle Fleet Emission Factors 2005 2007 2010 2012 Gasoline Passenger Vehicle MPG 21.700 21.875 22.027 22.064 g CH4/mi 0.030 0.028 0.028 0.028 g N2O/mi 0.034 0.029 0.029 0.029 Light Truck MPG 16.575 16.666 16.795 16.823 g CH4/mi 0.035 0.031 0.031 0.031 g N2O/mi 0.049 0.043 0.043 0.043 Heavy Truck MPG 12.754 12.806 12.854 12.856 g CH4/mi 0.033 0.033 0.033 0.033 g N2O/mi 0.013 0.013 0.013 0.013 Diesel Passenger Vehicle MPG 27.558 27.662 29.006 29.889 g CH4/mi 0.001 0.001 0.001 0.001 g N2O/mi 0.001 0.001 0.001 0.001 Light Truck MPG 27.032 27.251 27.705 28.498 g CH4/mi 0.001 0.001 0.001 0.001 g N2O/mi 0.001 0.001 0.001 0.001 Heavy Truck MPG 17.343 17.588 18.797 18.858 g CH4/mi 0.005 0.005 0.005 0.005 g N2O/mi 0.005 0.005 0.005 0.005 Note: MPG is miles per gallon and is derived from EMFAC at the county level. CH4 and N2O emission factors are from the Community Protocol; Passenger Vehicle and Light Truck emission factors have data for 2005 and later; Heavy Truck only have 2010 data. Off-Road Off-road emissions include emissions from agriculture, construction, industrial, lawn and garden, light commercial, and recreational equipment. Annual emissions of CO2, CH4, and N2O are available at the county level from the State’s OFFROAD model. To estimate values for each city, relevant indicator data are used to estimate the proportion of county-level emissions attributable to the city. Table B-7 lists the B-9 Appendix B: Methodology indicator used to estimate the City’s portion of emissions for each category and Table B-8 shows City- specific data. City- and county-level indicator data were obtained from SCAG. Table B-7. Off-road Emissions Indicators Category Indicator Agriculture Equipment Agriculture Jobs Construction Equipment Building Permits Issued Industrial Equipment Manufacturing Jobs Lawn and Garden Equipment Households Light Commercial Equipment Non- Manufacturing or Agriculture Jobs Recreational Equipment Population, Weighted by Median Income Table B-8. Off-road Emissions Indicator Data Ag. Jobs Building Permits Mfg. Jobs Households Other Jobs1 Population Income ($) 2005 City 3.786 1 136 2,884 3,646 8,058 123,702 County 13,562 25,623 461,099 3,178,736 4,045,922 9,816,200 48,606 % 0.03% 0.00% 0.03% 0.09% 0.09% 0.21% 2007 City 4.002 59 144 2,902 3,854 7,939 130,825 County 13,562 20,303 461,099 3,224,053 4,045,922 9,780,800 51,439 % 0.03% 0.29% 0.03% 0.09% 0.10% 0.21% 2010 City 3.69 2 114 3,100 3,572 8,064 142,286 County 10,598 7,466 362,157 3,454,093 3,758,244 9,818,605 56,000 % 0.03% 0.03% 0.03% 0.09% 0.10% 0.21% 2012 City 3 3 116 3,100 3,660 8,097 117,305 County 10,798 18,926 369,005 3,454,093 3,829,313 9,889,632 53,880 % 0.03% 0.02% 0.03% 0.09% 0.10% 0.18% Note: Some percentages may appear off due to rounding. Ag. = Agriculture. Mfg. = Manufacturing. 1 Other indicates non-manufacturing and non-agricultural. Water Emissions from water are indirect. Water requires energy to move from its source to final treatment and the energy for most of these processes is not captured in local utility data (i.e., the portion that is used in a home or business and therefore contained in the owner’s utility bill). This portion is termed the “embedded energy” in water and particularly for southern California, the energy embedded in water is high and should be accounted for in a community inventory. The California Energy Commission (CEC) developed a report, titled Refining Estimates for Water-Related Energy Use in California, which estimates the energy required to supply, convey, distribute, and treat water in northern and southern California. Recycled water is less energy-intensive because it does not require the supply and conveyance energy. Outdoor water infiltrates into the ground and therefore does not have the B-10 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach wastewater energy treatment component. Therefore, the emission factors are adjusted to account for the proportion of recycled and outdoor water. The amount of water used for indoor or outdoor use was not available at the City level; however, the 2010 Los Angeles Department of Water & Power, Urban Water Management Plan states that 61% of water is for indoor use for the City of Los Angeles. The water usage is assumed to be similar for the South Bay sub-region. Therefore, the embedded energy in a million gallon (MG) of water in the City is estimated in Table B-9 using the CEC report and estimated indoor vs. outdoor water usage in the region. Table B-9. Energy Embedded in Water Conventional1 (kWh/MG) Recycled (kWh/MG) Supply and Convey 9,727 -- Treatment 111 111 Distribution 1,272 1,272 Wastewater Treatment 1,911 1,911 Total 13,022 3,294 South Bay Factor 12,275.71 2,548.71 1 From CEC’s 2006 Refining Estimates for Water-Related Energy Use in California, for Indoor water use in southern California. Statewide Average Electricity For energy embedded in water, a statewide average emission factor is applied because water in the South Bay sub-region is supplied from various regions in the State (Table B-3). Similar to SCE data, statewide emission factors are not available for each inventory year. For 2010 and 2012, the 2009 statewide emission factors were used as the proxy year. Table B-3. California Statewide Electricity Emission Factors Year CO2 CH4 N2O Proxy Year Data Source 2005 948.28 0.03 0.011 NA U.S. Community Protocol 2007 919.64 0.029 0.010 NA U.S. Community Protocol 2010 658.68 0.029 0.006 2009 U.S. Community Protocol 2012 658.68 0.029 0.006 2009 U.S. Community Protocol NA: Not Applicable. Wastewater The emissions for wastewater include the CH4 and N2O emissions from processing which consist of three sources: stationary, process, and fugitive emissions. Stationary emissions are derived from combustion of digester gas at a centralized treatment facility. The City is served by the Los Angeles County Sanitation District’s Joint Water Pollution Control Plant (JWPCP). JWPCP is a centralized treatment facility that uses an anaerobic digester process and does not employ a formal nitrification/denitrification (N/DN) system. Detailed information regarding the amount of digester gas produces was not available, so an alternative method using City population information B-11 Appendix B: Methodology was used. Default factors from the Community Protocol were applied to estimate CH4 and N2O emissions for stationary emissions. Although CO2 emissions are also produced, the fuel source is considered a biofuel, and the resulting CO2 emissions are considered “biogenic” and are not reported4. Process emissions include N2O emissions as a result of N/DN processes at the treatment facility. All wastewater facilities have emissions from N/DN—some facilities have a formal N/DN process, which would result in greater N/DN emissions, but for the JWPCP, N/DN emissions are solely a result of natural processes. The recommended approach to estimating these emissions is through the population served and default factors listed in the Community Protocol. In an advanced, centralized treatment facility, stationary and process emissions are relatively small compared to fugitive emissions. The Community Protocol, and likewise ClearPath, recommends multiplying the population-derived emissions by 1.25 to account for commercial and industrial discharges to the system. Regions without any commercial and industrial sources should use a factor of 1.0. Because the City is largely residential, a factor of 1.0 was applied to these emissions. Fugitive emissions occur from inflow (septic systems) and effluent discharge. JWPCP reports facility- wide effluent, and effluent nitrogen content, which are factors used in estimating fugitive emissions (Table B-10). The City’s portion was determined by estimating the proportion of the population served by JWPCP. The ClearPath tool requires the daily N load in kg N per day. This is calculated using the factors listed in Table B-9 and the Community Protocol Equation WW.12: Daily N Load for the City (kg N/day) = Effluent X Effluent Nitrogen Content X gallons/liter X City Population/Service Population, Where Effluent is the facility-wide discharge in millions of gallons per day (MGD), Effluent Nitrogen Content is the average nitrogen content per volume (mg/L), and gallons/liter is a conversion factor (3.79). The Daily N Load entered into ClearPath was adjusted by a factor of 0.5 to account for the difference in emission factors for direct ocean discharge and stream/river discharge. In ClearPath, ocean discharge is not an option; however, the emissions are estimated to be ½ of those from discharge to a stream or river (see Community Protocol Appendix F). Therefore, the Daily N Load was adjusted by 0.5 to account for this difference. Table B-10. Los Angeles County Joint Water Pollution Control Plant Data Used in Wastewater Fugitive Emissions 2005 2007 2010 2012 Effluent (MGD) 403a 296b 237c 264d Effluent Nitrogen content (mg/L) 40a 36.7b 39.7 e 41.1d a Default assumption based on influent. b 2008 annual report data. c 2011 annual report data. d 2013 annual report data. e Based on communication with Los Angeles County Sanitation District for 2009. 4 Emissions from digester gas combustion are automatically calculated in ClearPath when population is entered. B-12 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Solid Waste Emissions from solid waste are primarily in the form of fugitive emissions of methane from decomposition. Emission factors are derived from the Community Protocol, based on the type of waste disposed. The State conducts a Waste Characterization Study (Study) every 4 to 6 years to determine the amount of waste attributable to each waste type. The Study is conducted at the State level by economic sector; therefore, community-level characterizations are not available. For the community inventory, the overall composition of California’s disposed waste stream was used to convert total tons into waste types (Table B-11). For the municipal inventory, the characterization for public administration was used (Table B-11). In addition to community-generated waste, some diverted green waste is used as landfill cover rather than importing landfill cover from other regions. This green waste is known as alternative daily cover (ADC) and is reported by CalRecycle for each community. The ADC characterization was determined through communication with the developers of ClearPath and does not vary by year or community. The emission factor to determine methane generation varies if the landfill operates a methane flare or generates electricity from methane capture. The Community Protocol recommends using an average factor of 75% recovery from landfill gas, although some landfills with have much higher gas recovery systems, and other landfills do not have any. Carbon dioxide generated by decomposition of waste in landfills is not considered anthropogenic because it would be produced through the natural decomposition process regardless of its disposition in the landfill. Nitrous oxide is not a by-product of decomposition and therefore no fugitive emissions of nitrous oxide are anticipated from this source. The waste characterizations and emission factors used to estimate emissions from solid waste are provided in Table B-11. The “Category in in the 2004 and 2008 Studies” detail which Study categories make up the ClearPath Category. Table B-11. Waste Characterization and Emission Factors for Solid Waste ClearPath Category Category in 2004 and 2008 Studies Alternative Daily Cover1 2004 Study2 2008 Study3 Public Administration Emission Factor1 Newspaper Newspaper 0% 2.2% 1.3% 5.5% 0.043 Office Paper White/Colored Ledger Paper + Other Office Paper + Other Miscellaneous Paper 0% 5.4% 4.9% 13% 0.203 Cardboard Uncoated Corrugated Cardboard + Paper Bags 0% 6.7% 5.2% 5.1% 0.120 Magazine/ Third Class Mail Magazines and Catalogs + Remainder/ Composite Paper 0% 6.5% 5.9% 15.4% 0.049 Food Scraps Food 0% 14.6% 15.5% 9.8% 0.078 Grass Leaves and Grass 30% 2.1% 1.9% 8.05% 0.038 Leaves Leaves and Grass 40% 2.1% 1.9% 8.05% 0.013 Lumber Branches and Stumps + Prunings and Trimmings 0% 9.6% 14.5% 0.1% 0.062 Branches Lumber 30% 2.6% 3.3% 5% 0.062 1 Breakdown from ClearPath Developers via e-mail dated June 19, 2014. Used for all inventory years. 2 2004 Waste Characterization Study for California, Overall Waste Stream. Used for 2005 inventory. Does not total 100% as not all waste is organic. 3 2008 Waste Characterization Study for California, Overall Waste Stream Used for 2007, 2010, 2012 inventories. Does not total 100% as not all waste is organic. B-13 Appendix B: Methodology Forecasts The forecasts are an estimate of what emissions in the City may be in 2020 and 2035. The forecasts were developed using standard methodologies under two scenarios: Business-as-Usual (BAU) and Adjusted BAU. Business-as-Usual Forecasts The BAU scenario uses current (2012) consumption patterns and predicted growth in the City in the absence of state and federal legislation that would reduce future emissions. The growth assumptions are those estimated by SCAG in their 2012 Regional Transportation Plan and are applied to emissions sectors based on their relevance. For example, future Residential Energy emissions were developed using current energy use per household (from the 2012 inventory) and the anticipated number of households in the future. Table B-16 shows the growth factors used to project emissions in the City. Adjusted Business-as-Usual Forecasts The Adjusted BAU scenario also uses growth estimates for the City, also accounts for legislation that will reduce emissions in the future, regardless of City actions. Table B-17 summarizes the legislation that will reduce the City’s emissions in the future and which sectors the legislation applies to. TableB-16. Emissions Sectors and Demographic Growth Indicators Sector Demographic Indicator Residential Energy Households Commercial/ Industrial Energy Jobs Solid Waste, Water, Wastewater, Aviation, Off-Road Sources Service Population (Population + Jobs) Transportation Vehicle Miles Traveled, modeled by SCAG Municipal Jobs Municipal Emissions1 SCAG: Southern California Association of Governments 1 The number of jobs in the City is used as an indicator for all municipal operation emissions except Aviation, which is forecast consistent with the community forecast (by change in service population). Table B-17. Legislation Applied to Adjusted BAU Forecasts Legislation Description Emissions Sector Affected Low Carbon Fuel Standard Reduce carbon intensity of transportation fuels 10% by 2020. On-road Transportation, Employee Commute, Vehicle Fleet AB 1493 and Advanced Clean Cars Implement GHG standards for passenger vehicles, implement zero-emission vehicle program, support clean fuels outlet regulation. On-road Transportation California Building Code Title 24 Improved energy efficiency standards for new residential and non-residential construction. Residential Energy, Non-residential Energy Renewable Portfolio Standard1 Provide 33% of electricity from renewable sources by 2020. Water Senate Bill X7-7 Reduce urban per capita water consumption 20% by 2020. Water 1 Potential GHG reductions from this legislation were not applied to the electricity in SCE’s service territory due to the uncertainty in SCE’s generation sources after the closure of the San Onofre Nuclear Generating Station. B-14 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Low Carbon Fuel Standard, AB 1493, and Advanced Clean Cars Changes in on-road emissions in Los Angeles County were modeled using EMFAC, which models both the emissions with and without Low Carbon Fuel Standard and Pavley I. Additional modeling was conducted to estimate the change in emissions due to Advanced Clean Cars. The rate of reductions from on-road transportation measures through 2020 was assumed to be 0.0344% per year for gasoline and 0.0106% per year for diesel. After 2020, the rate of reductions was assumed to be 0.03452% per year for gasoline and 0.0251% per year for diesel. California Building Code Title 24 Title 24 updates will raise the minimum energy efficiency standards for new buildings, thereby decreasing the expected energy consumption of future development in the City. Under the adjusted BAU scenario, it was assumed that the 2013 Title 24 standards that went into effect in 2014 will make new residential and non-residential buildings more efficient than they would be under the 2008 Title 24 standards for new residential buildings. The energy savings were estimated using analyses developed by the California Energy Commission and the applied to the expected new development in the City to 2020 and 2035. The rate of reductions was applied to the City’s 2012 energy use (kWh or therms) per household (for Residential energy) or per job (for Commercial energy). Savings were applied to new development anticipated in the City. Detailed energy savings assumptions are below. Residential Residential electricity is estimated to be 32.6% lower under the new standards.5 This percentage savings is relative to heating, cooling, lighting and water heating only and do not include other appliances, outdoor lighting that is not attached to buildings, plug loads, or other energy uses. Electricity consumption due to heating, cooling, lighting, and water heating accounts for 34% of total household electricity use.6 Therefore, the percentage of total residential electricity that will be reduced as a result of the 2013 Title 24 standards is 11.1%. Residential natural gas savings were estimated 5.8% lower under the new standards. Again, this percentage savings pertains only to the energy sources affected by Title 24 Standards. Natural gas consumption due to space and water heating accounts for 86% of total household natural gas use.7 Therefore, the percentage of total residential natural gas that will be reduced as a result of the 2013 Title 24 standards is 5.0%. Commercial Commercial Electricity savings were estimated to be 21.8% lower under the new standards. Title 24- related measures would impact 77.2% of total electricity use in commercial buildings8; therefore, 16.8% reduction in electricity consumption may be expected in new commercial development. 5 CEC Impact Analysis, California’s 2013 Building Energy Efficiency Standards, July 2013. CEC-400-2013-008. 6 CEC 2009 California Residential Appliance Saturation Appliance Study, October 2010. CEC-200-2010-004. 7 CEC 2009 California Residential Appliance Saturation Appliance Study, October 2010. CEC-200-2010-004. 8 CEC 2006. California Commercial End-Use Survey. March 2006. CEC-400-2006-005. B-15 Appendix B: Methodology Natural gas savings were estimated to be 16.8% under the new standards compared to the previous standards. Heating and cooling account for 69.7% of natural gas consumption in commercial facilities; therefore, 11.7% reduction in natural gas consumption may be expected from 2013 Title 24 standards applied to new commercial development. Renewable Portfolio Standard The Renewable Portfolio Standard will be fully implemented in 2020. The level of implementation varies by utility; however, ICLEI estimates that the average statewide level of implementation is 5% per year, compounded annually. As noted in the Report, this reduction is only taken for electricity used in the transport and treatment of water, which moves throughout the State. The reduction is not taken for electricity wholly within SCE’s territory. Senate Bill X7-7 SB X7-7 will be implemented by individual water districts. For the City’s water provider, California Water Service Company, the level of implementation was estimated using an annualized reduction rate from the Company’s baseline water consumption rate (141 gallons per capita per day, GPCD) to the target water consumption rate (126 GPCD). Target Setting The state-aligned targets are provided to assist the City in determining appropriate emission reduction goals. Recommended targets are based on existing California climate change legislation and State guidance relevant to establishing a GHG reduction target. While State goals are based on a 1990 baseline year, the City’s baseline year is 2005. Therefore, the reduction targets are expressed as a percent reduction below 2005 levels. Targets are recommended for 2020 to align with AB 32 and 2035, which is a midpoint between the 2020 goal and the State’s long-term 2050 goal. Planning beyond 2035 is considered speculative, as legislation and technology may change significantly before 2050. While it is important for continued reductions well beyond 2035, no local targets are recommended at this time. Table B-18 provides a summary of the State’s goals and the State’s guidance to local governments regarding GHG reduction targets. This guidance applies to and communitywide emissions reductions efforts. The City has adopted a carbon neutrality goal for municipal operations by 2020. Table B-18. Summary of State Reduction Targets and Guidance on Local Government Targets Aligned with State Targets 2020 Interim Year Between 2020-2050 2050 State Targets (AB 32 and EO S-3-05) 1990 levels NA 80% below 1990 levels State Guidance on Local Government Targets (AB 32) Scoping Plan Recommended Target and Attorney General’s Office Guidance 15% below 2005-2008 levels Demonstrate a trajectory toward statewide 2050 levels (e.g., 49% below 2005 levels by 2035) NA B-16 Inventory, Forecasting, and Target-Setting Report – City of Hermosa Beach Table B-19 demonstrates how the local targets are aligned with State targets. Table B-19. Comparison of 1990 Baseline Targets vs. 2005 Baseline Targets Target Year Percent below 1990 Emission Levels Percent below 2005 Emission Levels 2020 0.0% 15.0% 2021 2.7% 17.3% 2022 5.3% 19.5% 2023 8.0% 21.8% 2024 10.7% 24.1% 2025 13.3% 26.3% 2026 16.0% 28.6% 2027 18.7% 30.9% 2028 21.3% 33.1% 2029 24.0% 35.4% 2030 26.7% 37.7% 2031 29.3% 39.9% 2032 32.0% 42.2% 2033 34.7% 44.5% 2034 37.3% 46.7% 2035 40.0% 49.0% 10/8/2015City of Hermosa Beach Municipal Reduction Measures2015 2020 2035Measure Notes/AssumptionsGHG(MTCO2e)GHG(MTCO2e)GHG(MTCO2e)‐‐‐Measure 1.1Increase Energy Savings through the SCE Energy Leader Partnership53.55 154.38485.19Measure 2.1Conduct Municipal Building Energy Audit Measure 2.2Require Green Building CertificationMeasure 2.3Implement Water Leak Detection ProgramMeasure 2.4Participate in Demand Response ProgramsMeasure 2.5Participate in Direct Install Program37.8037.80118.79Measure 2.6Adopt a Procurement Policy for Energy Efficient Equipment15.75 15.75 49.51Measure 2.7Install Cool RoofsMeasure 2.8Require New or Retrofitted Buildings to Exceed Title 24Measure 2.9Increase Recycled Water UseMeasure 2.10Retrofit HVAC Equipment & Water Pumps‐100.83 316.89Measure 2.11Track Additional Energy SavingsMeasure 2.12Utilize an Energy Management System‐165.45 519.97Measure 3.1Retrofit Traffic Signals and Outdoor Lighting ‐165.45 519.97Measure 3.2Upgrade or Incorporate Water‐Conserving LandscapeMeasure 3.3Plant Trees for Shade and Carbon Sequestration‐551.82‐Measure 4.1Develop an Energy Reinvestment FundMeasure 4.2Purchase Carbon Offsets‐551.82‐53.55 871.64 1,005.16Final Draft v1Interested. Needs to go to council.Supporting MeasureUpgrades to HVAC and domestic hot water equipment were proposed in 2013; however, these projects have not been implemented as of 2015. This measure assumes that these project will be implemented by 2020.Goal 4: Reduce Energy Consumption in the Long TermGoal ActionGoal 1: Participate in Education, Outreach, and Planning for Energy EfficiencySilver LevelSupporting MeasureGoal 2: Increase Energy Efficiency in Municipal BuildingsSupporting MeasureSupporting MeasureUnder ConsiderationTOTALNo major project identified; however, the City will re‐evaluate as funding is identified.Goal 3: Increase Energy Efficiency in City InfrastructureLED conversion for all city‐owned streetlights will be completed in 2015. Upgrades to park lighting were proposed in 2013; however, these projects have not been implemented as of 2015. This measure identifies future project beyond 2015.Adopted water efficient landscaping ordinance in 2010. City can save 2,282 kWh annually per acre of lawn converted to water conservation landscaping.In order to achieve municipal carbon neutrality, the City will need to purchase carbon offsets to balance the remaining energy related emissions in 2020. Note: the City is projected to reduce more energy related emissions (1,005 MTCO2e) than is forecast for 2035 (933 MTCO2e).CompletedNine municipal buildings participated in 2014.Already in place. COG supported.InterestedInterested in free audits from Cal Water (if available).Implemented/in progressTracking DataPotential program. The average mature tree can save an average of 170 kWh and absorb as much as 48 lbs. of CO2 per year.Adopted by council in 2013. Procurement policies can reduce government facility energy costs by about 5–10 percent (LBNL, 2002). Since the city has already significantly reduced its energy consumption through other measures, it is assumed that the reduction potential of the procurement policy would be closer to 5%.City's green building code requires the installation of cool roofs. Replacing a 1,000 sq. ft. dark roof with a cool roof can reduce approximately 10 MT CO2e.City's green building code requires buildings to exceed Title 24 energy efficiency requirements by 15%.City uses recycled water for 75 percent of parks, greenbelts & medians. Approximately 1,873 kWh can be saved for every acre foot (AF) of water use replaced by recycled water.Supporting MeasureTracking DataTracking DataUnder ConsiderationTracking Data 00 ‐ 500 1,000 1,500 2,000 2,5002005 2010 2015 2020 2025 2030 2035MT CO2eAdditional Reductions NeededLocal Energy ReductionsABAU (State Measures)Reduction GoalsFIGURE 1: State and Local Reductions Comparison with TargetsCity of Hermosa Beach, 2005 ‐2035State measures and reduction goals are from the City of Hermosa Beach GHG Inventory, Forecasting and Target‐Setting Report for an Energy Efficiency Climate Action Plan, 2015.Local energy reductions are based on City's feedback on measures selection.City of Hermosa Beach will need additional reductions to meet the 2020 and 2035 reduction targets. Changes to Fleet & Equipment are recommended. 23%15%12%27%23%0.1%Buildings & FacilitiesEmployee CommuteSolid WasteOutdoor LightingFleet & EquipmentWater Delivery4002662134714001050100150200250300350400450500MT CO2eBuildings & FacilitiesEmployee CommuteSolid WasteOutdoor LightingFleet & EquipmentWater DeliveryCity of Hermosa Beach Municipal 2020 ABAU Inventory Final Draft v29/16/2015City of Hermosa Beach Community Energy Reduction MeasuresGoal Measure ActionResponsibility/ action needed for implementationGHG Reduction Potential Participation RateGoal 1. Increase Energy Efficiency (EE) in Existing Residential UnitsMeasure 1.1 EE Training and EducationActionsPost Links on Website/social media and provide materials at public events Ongoing, only websiteMediumEmail list for e‐mail blasts of new information or trainingsCity & COG/e‐newsletter, more info expected from COGLowPromote an annual EE FairTable during existing events, solar homes tourLowCreate a resource centerExisting (resource wall)LowHire/Designate Energy Advocate Ongoing, env. analystHighMeasure 1.2 Increase Participation in Existing EE Programs14 66 ActionsPartner with COG and utilities in outreach programsCOG/OngoingHighDirect staff outreach Staff educated & availableLow‐MediumMeasure 1.3 Establish, Promote, or Require Home Energy EvaluationsActionsThird‐party inspectors verify >Title 24 compliance HERSMediumPromote home energy auditsOngoing, info on website, consider flyers and handoutsLowEstablish new "checkup" programCity/Ongoing, landscaping check completed, more to goHighMeasure 1.4 Promote, Incentivize, or Require Residential Home Energy Renovations4,037 19,175 ActionsPromote existing incentivized programs such as Energy Upgrade California Ongoing, permit fees rebateHighDevelop/promote green building program Ongoing, on website but no updatesHighPromote financing programs such as PACE programsOngoing HighPermit processing facilitation: waived fees OngoingHighPermit processing facilitation: onlineOngoing, within a yearHighGoal 2. Increase Energy Efficiency (EE) in New Residential DevelopmentMeasure 2.1 Encourage or Require EE Standards Exceeding Title 24 2 11 ActionsPromote green building programs or Tier 1/Tier 2 at plan checkOngoingHighPermit processing facilitation: waived feesOngoingHighPermit processing facilitation: onlinefutureMediumCreate an Energy Award Program for near net‐zero energy homesCity Community Development Department/OngoingHighAdopt an ordinance to require reach codesOngoingHighSupporting Measure Low Supporting Measure Medium‐High Low‐Medium The actions taken by the City and COG can increase participation levels of other programs within Goal 1 by 133%2035 GHG Reductions Achieved2020 GHG Reductions AchievedThe actions taken by the City and COG can increase participation levels of other programs within Goal 1 by 125% Goal Measure ActionResponsibility/ action needed for implementationGHG Reduction Potential Participation Rate2035 GHG Reductions Achieved2020 GHG Reductions AchievedGoal 3. Increase Energy Efficiency (EE) in Existing Commercial UnitsMeasure 3.1EE Training and EducationActionsPost Links on Website/social media and provide materials at public events Ongoing, only websiteMediumEmail list for e‐mail blasts of new information or trainings Ongoing, e‐newsletterLowEstablish and annual EE Fair Table during existing eventsLowCreate a resource Center Existing (resource wall)LowHire/Designate Energy Advocate Ongoing, 1 staffHighMeasure 3.2Increase Participation in Existing EE Programs199 947 ActionsPartner with COG and utilities in outreach programsOngoingHighDirect staff outreach Staff educated & availableLow‐MediumMeasure 3.3 Promote or Require Non‐Residential Energy Audits 212 1,007 ActionsThird‐party inspectors verify >Title 24 complianceHERSMediumPromote business energy auditsOngoing, info on website, consider flyers and handoutsHighMeasure 3.4 Promote or Require Commercial Energy Retrofits2,599 12,347 ActionsPromote existing incentivized programs such as Energy Upgrade California Ongoing, permit fees rebateHighDevelop/promote green building program Ongoing, on website but no updatesMediumPromote financing programs such as PACE programsOngoing , LA PACE, no promotion on websiteMediumPermit processing facilitation: waived feesOngoingHighPermit processing facilitation: onlinefutureMediumGoal 4. Increase Energy Efficiency (EE) in New Commercial DevelopmentMeasure 4.1 Encourage or Require EE Standards Exceeding Title 24119 563 ActionsPromote green building programs or Tier 1/Tier 2 at plan checkOngoingHighPermit processing facilitation: waived feesOngoingHighPermit processing facilitation: onlinefutureMediumCreate an Energy Award Program for near net‐zero energy businessesCity Community Development Department/OngoingHighAdopt an ordinance to require reach codesOngoingHigh Medium Low‐Medium Medium‐High Low‐Medium The actions taken by the City and COG can increase participation levels of other programs within Goal 3 by 133%Supporting Measure Goal Measure ActionResponsibility/ action needed for implementationGHG Reduction Potential Participation Rate2035 GHG Reductions Achieved2020 GHG Reductions AchievedGoal 5. Increase Energy Efficiency (EE) through Water Efficiency (WE)Measure 5.1 Promote or Require WE through SBX7‐7247 1,175 ActionsPost Links on Website/social media and provide materials at public eventsOngoingMediumEmail list for e‐mail blasts of new information or trainingsOngoingLowRequire low‐irrigation landscapingCompletedHighMeasure 5.2 Promote WE Standards Exceeding SB X7‐79 45 ActionsStaff conduct direct outreach to HOAs, businesses, community groupsYesHighPromote use of greywater systemsYes. City to clarify whether greywater allowed.HighWork with Water District to increase recycled water potentialOngoingHighPromote rain harvesting rebatesrain barrel programHighGoal 6. Decrease Energy Demand through Reducing Urban Heat Island EffectMeasure 6.1 Promote Tree Planting for Shading and EE95 450 ActionsPromote tree planting at plan checkOngoing, list for city treesHighDevelop a tree‐planting programOngoing, potential part of general plan updateHighMeasure 6.2 Incentivize or Require Light‐Reflecting SurfacesActionsCool Roofs Ordinancefuture (former mandatory ordinance challenged by CEC; can't enforce)Medium‐High Unable to quantify GHG reduction potential due to unknown variables (i.e. market participation rate, average roof size for residential/commercial buildings). Low‐Medium Low Medium Medium City of Hermosa Beach Community 2020 ABAU Inventory17%30%3%48%2%Commercial/Industrial EnergyResidential EnergySolid WasteTransportation & Mobile SourcesWater & Wastewater18,74233,9533,39153,8571,747010,00020,00030,00040,00050,00060,000MT CO2eCommercial/Industrial EnergyResidential EnergySolid WasteTransportation & Mobile SourcesWater & Wastewater FIGURE 1: Local Energy Reduction Quantification by GoalFIGURE 2: Local Energy Reduction Quantification by GoalCity of Hermosa Beach Community Energy Reduction Measures54%0.03%40%2%3%1%Existing ResidentialNew ResidentialExisting CommercialNew CommercialWater EfficiencyUrban Heat Island4,051 2 3,011 119 257 95 ‐ 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500MT CO2eExisting ResidentialNew ResidentialExisting CommercialNew CommercialWater EfficiencyUrban Heat Island State measures and reduction goals are from the City of Hermosa Beach GHG Inventory, Forecasting and Target‐Setting Report for an Energy Efficiency Climate Action Plan, 2015.Local energy reductions are based on City's feedback on measures selection.City of Hermosa Beach will meet their reduction goals in 2020 and 2035 with the help of both state and local reduction measures.FIGURE 3: State and Local Reductions Comparison with TargetsCity of Hermosa Beach, 2005 ‐2035116,58669,952 ‐ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,0002005 2010 2015 2020 2025 2030 2035MT CO2eAdditional Reductions NeededLocal Energy ReductionsABAU (State Measures)Reduction Goals RESOLUTION NO. [XXXX] A RESOLUTION OF THE CITY COUNCIL, OF HERMOSA BEACH, CALIFORNIA, APPROVING THE ENERGY EFFICIENCY CHAPTER OF THE CITY’S CLIMATE ACTION PLAN WHEREAS, The City of Hermosa Beach is committed to excellence and leadership in the community; and WHEREAS, The City of Hermosa Beach is aware of the economic, environmental, and societal benefits of taking a lead role in the implementation of energy efficiency and reduction of greenhouse gas emissions; and WHEREAS, The City of Hermosa Beach has voluntarily agreed to reduce greenhouse gas (GHG) emissions to help the State of California meet its goal to reduce GHG emissions 15% below 2005 levels by 2020, as stated in Assembly Bill 32; and WHEREAS, energy efficiency measures included in the Energy Efficiency Climate Action Plan (EECAP) will reduce Hermosa Beach’s adjusted business as usual Municipal GHG emissions [xx%] below 2005 levels by 2020 and [xx%] below 2005 levels by 2035. WHEREAS, energy efficiency measures included in the Energy Efficiency Climate Action Plan (EECAP) will reduce Hermosa Beach’s adjusted business as usual Community GHG emissions [xx%] below 2005 levels by 2020 and [xx%] below 2005 levels by 2035. WHEREAS, funding from Southern California Edison and Southern California Gas Company has enabled the South Bay Cities Council of Governments to develop GHG inventories and an EECAP for The City of Hermosa Beach. WHEREAS, City Council is aware that the EECAP is an early chapter of the master Climate Action Plan, which will be considered for adoption at a later time. WHEREAS, The City of Hermosa Beach decides to lead by example through the incorporation of measures that increase energy efficiency and reduce GHG emissions. NOW, THEREFORE BE IT RESOLVED by the City Council of Hermosa Beach, California that: 1. The City Council commits to improving energy efficiency and reducing greenhouse gas emissions in municipal operations and the Hermosa Beach community. 2. The City Council directs key staff to evaluate recommendations of the 2015 Energy Efficiency Climate Action Plan in order to increase participation in existing programs, develop new programs, and participate in subregional programs that improve energy efficiency and reduce greenhouse gas emissions. 3. The City Council will consider measures that reduce energy consumption and greenhouse gas emissions in municipal facilities and operations, to include measures that: a. Provide education, outreach, and planning efforts that increase energy efficiency, b. Increase energy efficiency in municipal buildings, c. Increase energy efficiency in community buildings and infrastructure, and d. Reduce energy consumption in the long term. 4. The City Council continues to support efforts to promote energy efficiency in the Hermosa Beach community, to include measures that increase energy efficiency in: a. Existing residential buildings, b. New residential development, c. Existing commercial buildings, d. New commercial development, e. Water efficiency, and f. Decrease energy use by reducing the urban island effect. MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: KRISTY MORRIS, ENVIRONEMNTAL ANALYST SUBJECT: 10/13/15 AGENDA, ITEM 6I - REVISED RESOLUTION DATE: OCTOBER 13, 2015 A resolution of the City Council, of Hermosa Beach, California, approving the Energy Efficiency Chapter of the city’s Climate Action Plan has been updated to remove the two items that discuss percentage (%) reductions. The draft resolution was prepared by Atkins staff, consultants hired by the South Bay Cities Council of Governments to prepare Climate Action Plans for each of the South Bay Cities. In revisiting the draft resolution, Atkins staff recommended that cities remove expected % reductions since we are not asking Council to adopt reduction targets and the Energy Efficiency Chapter of the city’s Climate Action Plan is a portion of the larger Climate Action Plan. They provided a revised resolution that we are presenting to you for your approval. RESOLUTION NO. [XXXX] A RESOLUTION OF THE CITY COUNCIL, OF HERMOSA BEACH, CALIFORNIA, APPROVING THE ENERGY EFFICIENCY CHAPTER OF THE CITY’S CLIMATE ACTION PLAN WHEREAS, The City of Hermosa Beach is committed to excellence and leadership in the community; and WHEREAS, The City of Hermosa Beach is aware of the economic, environmental, and societal benefits of taking a lead role in the implementation of energy efficiency and reduction of greenhouse gas emissions; and WHEREAS, The City of Hermosa Beach has voluntarily agreed to reduce greenhouse gas (GHG) emissions to help the State of California meet its goal to reduce GHG emissions 15% below 2005 levels by 2020, as stated in Assembly Bill 32; and WHEREAS, energy efficiency measures included in the Energy Efficiency Climate Action Plan (EECAP) will reduce Hermosa Beach’s adjusted business as usual Municipal GHG emissions [xx%] below 2005 levels by 2020 and [xx%] below 2005 levels by 2035. WHEREAS, energy efficiency measures included in the Energy Efficiency Climate Action Plan (EECAP) will reduce Hermosa Beach’s adjusted business as usual Community GHG emissions [xx%] below 2005 levels by 2020 and [xx%] below 2005 levels by 2035. WHEREAS, funding from Southern California Edison and Southern California Gas Company has enabled the South Bay Cities Council of Governments to develop GHG inventories and an EECAP for The City of Hermosa Beach. WHEREAS, City Council is aware that the EECAP is an early chapter of the master Climate Action Plan, which will be considered for adoption at a later time. WHEREAS, The City of Hermosa Beach decides to lead by example through the incorporation of measures that increase energy efficiency and reduce GHG emissions. NOW, THEREFORE BE IT RESOLVED by the City Council of Hermosa Beach, California that: 1. The City Council commits to improving energy efficiency and reducing greenhouse gas emissions in municipal operations and the Hermosa Beach community. 2. The City Council directs key staff to evaluate recommendations of the 2015 Energy Efficiency Climate Action Plan in order to increase participation in existing programs, develop new programs, and participate in subregional programs that improve energy efficiency and reduce greenhouse gas emissions. 3. The City Council will consider measures that reduce energy consumption and greenhouse gas emissions in municipal facilities and operations, to include measures that: a. Provide education, outreach, and planning efforts that increase energy efficiency, b. Increase energy efficiency in municipal buildings, c. Increase energy efficiency in community buildings and infrastructure, and d. Reduce energy consumption in the long term. 4. The City Council continues to support efforts to promote energy efficiency in the Hermosa Beach community, to include measures that increase energy efficiency in: a. Existing residential buildings, b. New residential development, c. Existing commercial buildings, d. New commercial development, e. Water efficiency, and f. Decrease energy use by reducing the urban island effect. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0728 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 ADOPTION OF RESOLUTION IN SUPPORT OF SOUTH BAY MEASURE R HIGHWAY PROGRAM PROJECT LIST AND APPROVAL OF HERMOSA BEACH PROJECTS (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: Adopt a resolution in support of recommended South Bay Measure R Highway Program Project List,and approval of Hermosa Beach projects within the list,to be acted on by the South Bay Council of Governments Board on November 20,2015,and submitted to the Metro Board for their action for funding allocation approval. Background: Measure R is a one-half cent sales tax approved by Los Angeles County voters in November 2008 to meet the transportation needs of Los Angeles County. One component of Measure R is the South Bay Highway Program that will provide approximately $906 million (in 2008 dollars),or roughly $1.4 billion in inflated dollars,over 30 years for much needed ramp and interchange investments to improve the operation of 1-405,1-110,1-105 and SR- 91 in the South Bay.The scope of eligible investments also includes local arterial,signal synchronization and park-and-ride projects that can be demonstrated to have a significant operational improvement (nexus)to the state highway system.Although Measure R is expected to provide a significant amount of funding to the South Bay,the intent of this program is also to leverage the Measure R funds with other available and possible new revenue sources. Los Angeles County Metropolitan Transportation Authority (Metro)oversees the distribution of the funds and will enter into a project-specific Funding Agreement (FA)with each project's lead agency that will establish the project schedule and cost estimate.The Measure R Highway Program is a cost -reimbursement program subject to annual audit requirements by Metro.The City has up to five years to spend the funds allocated to it in a particular fiscal year. On January 25, 2011 Council adopted Resolution 2011-15 in support of the South Bay Measure R Highway Program Early Action Project List and approved the Hermosa Beach Projects. Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0728 Analysis: In order to efficiently use the funds,an Implementation Plan is being developed in a collaborative process under the policy guidance of the SBCCOG Board of Directors and the technical auspices of a working group that includes staff from South Bay cities,County Public Works,Metro and Caltrans. The South Bay Infrastructure Working Group is serving as the Technical Advisory Committee for the program. The Plan will be prepared so that it can be updated periodically as needed.The Implementation Plan process to date has: ·Identified eligible projects - including identifying the criteria that makes them eligible; ·Developed a project assessment system to prioritize and group projects using the following criteria: -Project readiness -Multi-jurisdictional effort -Level of congestion relief -Regional significance and intermodal integration -Project need and benefit to transportation system -Cost effectiveness -Land use, environmental compatibility, and sustainability ·For each project,established a realistic and achievable project implementation schedule as well as recommended lead agency; ·Developed a list of projects that can be constructed in the near-term (2-5 years); and ·Developed a Measure R funding allocation plan for the projects based on the anticipated fiscal year allocations from Metro to the South Bay program. The Infrastructure Working Group has endorsed a Project List for the South Bay Cities through Fiscal Year 2020-21 to be implemented.The Project List includes two (2)projects for City of Hermosa Beach for an approximate funding of $45,000,000 to facilitate and improve traffic flow.These two projects are the PCH/Aviation Mobility Improvement Project and the PCH (SR-1/PCH)Improvements between Anita Street and Artesia Boulevard.The list also reflects the withdrawal of the MR312.38 Project,which had been previously approved by the SBCCOG and Metro.It has been requested that the funding previously approved for that project,$872,000,be reprogrammed to the PCH/Aviation Mobility Improvement Project. Some of the funding will be available to assist the implementing agencies to complete all pre-final design work and environmental documents and to complete grant applications for additional funding sources such as Metro’s Bi-Annual “Call for Projects”.Upon completion of the pre-final design work and environmental documents,additional Measure R funding may be allocated in future years for design and construction. The South Bay Measure R Highway Program is a cost-reimbursement program with no matching fund requirements.Staff time in project development and construction oversight is reimbursable.The Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0728 Program has the same audit requirements as the Metro "Call for Projects" program. SBCCOG has requested that the City Council of each city with projects confirm their commitment to the projects by adopting a resolution (Attachment 1)in support of the South Bay Measure R Highway Program project list.This is to demonstrate to Metro that the lead agencies concur in the funding application and are committed to the implementing the projects in a timely manner. Fiscal Implications: None. Attachments: 1. Resolution with Exhibits A, B, and C Respectfully Submitted by: Andrew Brozyna, P.E./Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ RESOLUTION NO. 15 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH IN SUPPORT OF SOUTH BAY MEASURER R HIGHWAY PROGRAM PROJECT LIST WHEREAS, the Measure R Expenditure Plan as approved by the voters of Los Angeles County in November 2008 will provide approximately $906 million (in 2008 dollars), or roughly $1.4 billion in inflated dollars, over 30 years for much needed ramp and interchange investments to improve the operation of 1-405, 1- 110, 1-105 and SR-91 in the South Bay; and WHEREAS, as a result of collaborative efforts involving the South Bay Cities Council of Governments (SBCCOG), its member jurisdictions, the Infrastructure Working Group (IWG), Caltrans and Los Angeles County Metropolitan Transportation Authority (Metro), the scope of eligible investments also includes local arterial, signal synchronization and park-and-ride projects that can be demonstrated to have a significant operational nexus to the state highway system; and WHEREAS, on January 25, 2011, Council adopted Resolution No. 11-6730, supporting the South Bay Measure R Highway Program "Early Action Project List" of over 40 projects totaling approximately $145 million to be implemented in the first five years of the South Bay Measure R Highway Program, as listed in Exhibit A to this resolution; and WHEREAS, that same collaborative effort has resulted in the identification of over 65 cumulative projects totaling approximately $140,502,773 million to be implemented through Fiscal Year 2020-21 of the South Bay Measure R Highway Program, as listed in Exhibit B to this resolution; and WHEREAS, the City of Hermosa Beach has been identified as being the Lead Agency for implementation for two (2) projects on the Program project list, totaling approximately $45.0 million, including projects to be considered by the SBCCOG Board at their November 20, 2015 meeting, for Measure R Highway Program funding, as listed in Exhibit C to this resolution; and NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY 1. Support and endorse the projects to be implemented through Fiscal Year 2020-21 of the South Bay Measure R Highway Program project list; and 2. Take these actions with the understanding that, for each Measure R Attachment 1 Highway Program funded project for which it is the lead agency, it will be required by Metro to enter into a Funding Agreement (FA) with Metro which will establish the project schedule, cost estimate and budget, and such information for each project will be available for entering into the SBCCOG's project list for tracking; and 3. Endorse and commit to making every good faith effort to complete each project for which it is the Lead Agency pursuant to the schedule as set forth in the FA, but in any event within the period ending five years after a FA for the project is executed; and 4. Understand that the Measure R Highway Program is a cost- reimbursement program subject to annual audit requirements by Metro. Introduced, approved and adopted this 13th day of October 2015 Carolyn Petty, Mayor of the City of Hermosa Beach APPROVED AS TO FORM ATTEST By City Attorney Elaine Doerfling, City Clerk Attachment 1 8 Attachment 1 9 Attachment 1 10 Attachment 1 Measure R South Bay Highway Program Project List Project ID & Phases Funded by SBHP FA Type Alphabetical by Lead Agency MTA FA Executed SBHP Funding Increment(s) Available Budget FA Expires City of Carson City of El Segundo City of El Segundo City of El Segundo City of Gardena City of Hawthorne City of Hawthorne City of Hermosa Beach City of Hermosa Beach City of Inglewood City of Inglewood City of Lawndale City of Lawndale City of Lawndale City of Lawndale City of Lomita City of Los Angeles City of Los Angeles 7/1/137/2/14N31 - Review of Feas. Study on Del Amo Blvd from Western Ave to Vermont MTA FAMR312.56 PD EXECUTED & PENDING PROJECTS N42-Rosecrans Ave Arterial Improvements From Vermont Ave to Crenshaw Blvd MTA FAMR312.17 PD, D, C 6/30/16 6/30/17 6/30/18 $300,000 $317,000 $4,523,000 7/1/11 7/1/12 7/1/13 9/21/14 6/30/18$100,000 (Port of LA) Vincent Thomas Bridge I-110 Connector 6/30/18 6/30/19F53 - Intersection Improvements at Western/PV Dr. & PCH/Walnut SBHP TO 2015-1 SBCCOG Feas. Study 3/4/15 7/1/13 $1,000,000 6/30/19 Develop citywide mobility plan and create a Complete Streets guidance document MR312.43 PD, D,C MTA FA 4/30/13 7/1/13 7/1/14 $90,000 $810,000 Redondo Beach Blvd. Mobility Improvements from Prairie to Artesia (PSRE) at I-405, from Hawthorne Bl. to Prairie Ave- PS&E / ROW Acquisition; Signal upgrades, concrete pads for transit, ADA ramps Pending SBCCOG Feas. Study 7/1/15 $350,000 6/30/20 N25 - Traffic Signal Impvmts Citywide Pending MTA FA 6/30/16 6/30/17N22 - Inglewood Ave From 156th st to I- 405 SB On Ramp Improvements MR312.36 PD, D, R, C MTA FA 8/8/13 7/1/12 7/1/14 $150,000 $1,350,000 6/30/17 6/30/19 Phase V- Communication gap closure on various locations, TS upgrade and arterial detection MR312.15 PD, D, R, C MTA FA 1/11/12 7/1/11 7/1/12 $100,000 $400,000 N6 - Citywide Phase IV MR312.50 Pending MTA FA 7/1/17 7/1/18 $192,000 $192,000 6/30/22 6/30/23 Add southbound dual left turn lanes on PCH at Aviation Blvd MR312.12 PD, D, C MTA FA 3/15/12 7/1/11 7/1/12 $300,000 $3,200,000 6/30/16 6/30/17 6/30/16F45 - PCH (SR-1/PCH) Improvements between Anita St and Artesia Blvd MR312.38 TO BE WITHDRAWN 7/1/15 $872,000 6/30/20 Prairie Ave from 118th St to Marine Ave- Signal Improvements MR312.05 PD, D, R, C MTA FA 5/16/12 7/1/11 $304,000 Multiple intersection improvements (traffic lanes added) at Aviation Bl / Marine Ave MR.312.47 Pending MTA FA 7/1/17 7/1/18 $618,000 $619,000 6/30/22 6/30/23 F39 - Sepulveda Blvd arterial Improvements From Imperial Highway to El Segundo Blvd MR312.33 PD, D, R, C MTA FA 10/25/12 7/1/13 7/1/15 $600,000 $3,000,000 6/30/18 6/30/20 MR312.27 TO BE WITHDRAWN 7/1/14 $400,000 6/30/19 Commuter Bikeways Study- Aviation Blvd, Douglas St. and El Segundo Blvd- Feasibility study to establish three bicycle corridors within the city limits, near large employers and adjacent to green line stations. MR312.57 PD MTA FA 1/6/15 7/1/14 $350,000 6/30/19N55 - Park Place from Nash St to Allied Way- Roadway extension and railroad grade separation N34 - Sepulveda Boulevard widening from Alameda Street to ICTF Driveway TO 2014-1 SBCCOG Feas. Study 6/1/14 6/1/14 $150,000 12/31/15 MR312.37 C MTA FA 9/7/12 7/1/12 $1,158,000 6/30/17 as of October 2015 Based on MTA Budget Request, not FA Attachment 1 Measure R South Bay Highway Program Project List Project ID & Phases Funded by SBHP FA Type Alphabetical by Lead Agency MTA FA Executed SBHP Funding Increment(s) Available Budget FA Expires EXECUTED & PENDING PROJECTS as of October 2015 Based on MTA Budget Request, not FA City of Los Angeles Los Angeles County Los Angeles County City of Manhattan Beach City of Manhattan Beach City of Manhattan Beach City of Manhattan Beach City of Redondo Beach City of Redondo Beach City of Redondo Beach City of Redondo Beach City of Redondo Beach City of Torrance City of Torrance Torrance City of Torrance City of Torrance MR312.04 C MTA FA F42 - Sepulveda Blvd at Marine Ave (WB Left Turn Lane) 6/30/16 6/30/19 $235,000 $130,000 7/1/11 7/1/1412/30/11 PCH from Calle Mayor to Janet Ln- Safety guardrail/fencing project to prevent illegal mid-block pedestrian crossing and vehicle incursion onto PCH from frontage road on southside PCH F50 - Pacific Coast Highway at Vista Montana/Anza Ave Intersection Improvement MR312.58 C MTA FA 11/03/14 7/1/13 $852,000 6/30/18 6/30/18 6/30/19 6/30/21 6/30/22 B7B - I-405 at 182nd St. /Crenshaw Blvd. operational improvements MR312.40 PD, D, R, C MTA FA 5/29/14 7/1/13 $2,900,000 6/30/18 P4 - 465 N. Crenshaw- Torrance Park and Ride Regional Terminal MR312.26 PD, D, R, C MTA FA 6/24/14 7/1/13 7/1/14 7/1/16 7/1/17 $300,000 $5,000,000 $5,000,000 $5,000,000 F51 - PCH at Hawthorne Blvd Intersection Improvements MR312.23 PD, D, R, C MTA FA 4/18/13 7/1/11 7/1/12 7/1/13 $1,000,000 $10,500,000 $6,600,000 6/30/16 6/30/17 6/30/18 N18 - Construction of SB Right-Turn Lane at Inglewood Ave and Manhattan Beach Blvd MR312.10 PD, D, R MTA FA 3/15/12 7/1/11 7/1/13 7/1/14 $1,300,000 $300,000 $18,000,000 6/30/16 6/30/18 6/30/19 6/30/16N58 - Aviation Blvd at Artesia Blvd Intersection Improvements MR312.42 PD, D, R, C MTA FA 5/28/15 7/1/13 7/1/14 7/1/15 $125,000 $185,000 $4,865,000 6/30/18 6/30/19 6/30/20 F48 - PCH at Palos Verdes Blvd Intersection Improvements MR312.20 PD, D, R, C MTA FA 10/12/11 7/1/11 $847,000 F47 - PCH at Torrance Blvd Intersection Improvements MR312.08 D, C MTA FA 10/12/11 7/1/11 7/1/12 $50,000 $270,000 6/30/16 6/30/17 F46 - PCH Arterial Improvements from Anita St to Palos Verdes Blvd MR312.07 D, C MTA FA 10/12/11 7/1/11 7/1/12 $58,500 $526,500 6/30/16 6/30/17 6/30/20F43 - Sepulveda Blvd at Manhattan Beach Blvd Intersection Improvement MR312.06 D, R, C MTA FA 10/12/11 7/1/11 $1,400,000 6/30/16 Construct SB right-turn lane on Aviation at Artersia MR.312.35 Pending MTA FA 7/1/15 $980,000 F41- Seismic retrofit of Sepulveda Blvd bridge 53-62 MR312.34 Pending MTA FA 7/1/15 $1,500,000 6/30/20 6/30/24 6/30/25 6/30/26 6/30/27 Various South Bay limits- 2013 CFP South Bay Forum systemwide operational improvements, coordination and timing, and ITS improvements MR312.28 PD, R, C MTA FA 10/31/14 7/1/13 7/1/14 $4,550,000 $4,550,000 6/30/18 6/30/19 N32 - Del Amo Boulevard from Normandie Boulevard to Vermont Ave MR312.52 Pending MTA FA 7/1/19 7/1/20 7/1/21 7/1/22 $100,000 $240,000 $500,000 $180,681 Anaheim St from Farragut Ave to Dominguez Channel- Widen from 78' to 84' and restripe to accommodate an additional lane in each direction MR312.16 PD MTA FA 1/31/14 7/1/12 7/1/13 $1,000,000 $900,000 6/30/17 6/30/18 MR312.51 Pending MTA FA 7/1/16 7/1/17 7/1/18 $310,000 $280,000 $1,708,000 6/30/21 6/30/22 6/30/23 Attachment 1 Measure R South Bay Highway Program Project List Project ID & Phases Funded by SBHP FA Type Alphabetical by Lead Agency MTA FA Executed SBHP Funding Increment(s) Available Budget FA Expires EXECUTED & PENDING PROJECTS as of October 2015 Based on MTA Budget Request, not FA City of Torrance City of Torrance City of Torrance City of Torrance City of Torrance City of Torrance Caltrans Caltrans Caltrans Caltrans Caltrans Caltrans PAED/Implement an Integrated Corridor Management System along the SR -110 Corridor between Artesia Boulevard and the I-405. The project will integrate freeway, arterial and transit operations, implement a Decision Support System for coordinated agency operations and traveler information systems. FN1 - ITS: PCH and Parallel Arterials from I-105 to I-110 connector MR.312.45 Pending MTA FA 7/1/18 $1,000,000 6/30/23 6/30/18B7A - PAED I-405 at 182nd St./Crenshaw Boulevard MR312.29 EA 0730990 MTA FA 11/24/14 7/1/13 7/1/14 $7,000,000 $2,000,000 6/30/18 6/30/19 F38 - PAED I-110 Aux lane from SR-91 to Torrance Blvd Aux lane & 405/110 Connctr MR312.25 EA 0729360 MTA FA 12/19/13 7/1/13 $1,700,000 I-1405 from I-110 to I-105 and I105 from I-405 to Crenshaw; Corridor Refinement Studies MR312.24 EA 07293070 MTA FA 12/19/13 7/1/13 $1,150,000 06/30/18 F60 - ITS: I-405, I-110, I-105, SR-91 at freeways ramp/arterial signalized intersections - DCCM MR312.30 Pending SCAG I-405 Study 7/1/12 $700,000 6/30/17 Hawthorne Bl at: 182nd Street, Spencer Street, Emerald Street, and Lomita Blvd. P.S.&E for raodway widening to construct new northbound right turn lanes MR312.11 EA 0729380 MTA FA 4/30/13 7/1/11 $5,000,000 06/30/16 PCH from PV Blvd to Crenshaw Ave- Preliminary Design EIR and P.S.&E. for operational improvements TBD Pending MTA FA 7/1/15 $810,000 182nd St from Kingsdale Ave in R. Beach to Harbor Gateway Transit Center in LA City (just east of Vermont). PROJECT STUDY to determine feasibility of various corridor improvements (intersection improvements, ITS, bicycle facilities, etc.) and determine Measure R eligibility MR312.09 Pending SBCCOG Feas. Study 7/1/16 $1,300,000 6/30/21 Crenshaw from Del Amo to Dominguez; 3 Southbound turn lanes at 1) Del Amo Blvd; 2) extension of 208th St; 3) Transit Center Entrance. Signal Improvements at 2 existing and new signal at Transit Center and extension of 208th St TBD Pending SBCCOG Feas. Study 7/1/16 $300,000 6/30/19 6/30/20PCH at Madison Ave- Signal Upgrades to provide left-turn phasing MR312.60 PD, D, R, C MTA FA 4/2/15 7/1/15 7/1/16 $1,800,000 $1,500,000 6/30/20 6/30/21 PCH/Hawthorne Park & Ride Feasability Study MR312.59 PD, D, C MTA FA 10/23/14 7/1/14 7/1/15 $100,000 $400,000 Pending SBCCOG Feas. Study 7/1/15 $150,000 6/30/20 Attachment 1 Measure R South Bay Highway Program Project List Project ID & Phases Funded by SBHP FA Type Alphabetical by Lead Agency MTA FA Executed SBHP Funding Increment(s) Available FA Expires Cost City of El Segundo City of Gardena City of Hawthorne City of Redondo Beach City of Redondo Beach City of Torrance City of Gardena City of Gardena City of Gardena City of Gardena City of Gardena City of Gardena City of Inglewood City of Inglewood City of Gardena City of Hawthorne City of Torrance $37,921Add turn lanes on Western Av. at Sepulveda Blvd. (PSRE for 2013 CFP application) TO SBCCOG Feas. Study $11,920Construct thre park and ride facilities (PSRE for 2013 CFP application) TO SBCCOG Feas. Study $32,643Storm drain and signal improvements on Prairie Ave from 118th St. to Marine Ave. (PSRE for 2013 CFP application) TO SBCCOG Feas. Study $31,664Geometric improvements on La Cienega Blvd and Manchester Blvd. (PSRE for 2013 CFP application) TO SBCCOG Feas. Study $24,434Phase V of Inglewood's ITS Upgrades (PSRE for 2013 CFP application) TO SBCCOG Feas. Study Traffic Signal Reconstruction on Vermont at Redondo Beach Blvd and at Rosecrans Ave (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 F SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 Park and Ride Lots” (Southwest corners of El Segundo Blvd at Vermont Ave and at Western Ave) (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 E SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 Artesia Blvd Arterial Improvements from Western Ave to Vermont Ave (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 D SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 Normandie Ave Arterial Improvements from El Segundo Blvd to 177th Street (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 C SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 Redondo Beach Blvd Arterial Improvements from Crenshaw Blvd to Vermont Ave (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 B SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 Crenshaw Blvd Arterial Improvements from Redondo Beach Blvd to El Segundo Blvd (PSRE) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-3 A SBCCOG Feas. Study 8/6/14 8/6/14 12/31/15 27,122N19 - Inglewood Ave at Manhattan Beach Blvd Intersection Improvements MR312.18 MTA FA 10/25/11 7/1/11 7/1/12 6/30/16 6/30/17 $319,870N47 - Maple Ave at Sepulveda Blvd. Intersection Improvements MR312.14 MTA FA 10/12/11 7/1/11 6/30/16 $2,100,000 F11 - Rosecrans Ave Arterial Imprvmts from I-405 SB Off-Ramp to ISIS Ave MR312.13 MTA FA 10/12/11 7/1/11 6/30/16 19,281N17 - Aviation Blvd at Artesia Blvd Intersection Imp. MR312.03 MTA FA 10/4/11 7/1/11 6/30/16 MR312.19 PD, D, C MTA FA 8/15/11 7/1/11 7/1/13 6/30/16 6/30/18 $431,825N53 - Artesia Blvd at Western Ave Intersection Improvements (WB Left Turn Lanes) $2,157,575 COMPLETED PROJECTS MR312.22 D, C MTA FA 8/31/11 7/1/11 6/30/16N69 - Maple Ave Arterial Improvements from Sepulveda Blvd to Parkview Ave $42,632 for all 6 studies combined as of October 2015 Based on MTA Budget Request, not FA Attachment 1 Measure R South Bay Highway Program Project List Project ID & Phases Funded by SBHP FA Type Alphabetical by Lead Agency MTA FA Executed SBHP Funding Increment(s) Available FA Expires Cost COMPLETED PROJECTS as of October 2015 Based on MTA Budget Request, not FA City of Hermosa Beach City of Lawndale City of Hawthorne City of Manhattan Beach City of Torrance City of Torrance City of Inglewood City of Gardena $15,436,775 $2,194,859N67 - Vermont Arterial Improvement From Rosecrans Ave to 182nd Street MR312.21 PD, D, C MTA FA 9/21/14 7/1/11 7/1/12 7/1/13 6/30/16 6/30/17 6/30/18 $70,000 Hawthorne Blvd Corridor Improvements” (intersections of Lomita Blvd, Emerald, Spencer, and 182nd Streets) (PSR for 2015 CFP) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) TO 2014-4 MR312.02 MR312.49 SBCCOG Feas. Study 1/8/15 7/1/13 9/30/15 $23,625 Manchester/La Cienega- PSR for Bundled Projects: Channelize and raise median Manchester Boulevard from Ash Avenue to La Cienega Boulevard, Improve turn radii La Cienega Boulevard at Manchester Boulevard, Improve turn radii and through-right lane La Cienega Boulevard at Florence Avenue SBHP T.O. 2014-2 SBCCOG Feas. Study 8/26/14 8/26/14 6/30/15 $43,043 A single application and PSR for 7 intersections along Sepulveda Blvd corridor that were identified in the 2009 PCH Study conducted by SCAG and the SBCCOG (in order of priority): Sepulv at Rosecrans., Marine Ave. / Cedar Ave., Valley Dr., 33rd St., 30th St., 14th St., and 2nd St. (PSR) SBHP T.O. 2014-2 MR312.54 SBCCOG Feas. Study 8/26/14 8/26/14 6/30/15 $80,000Western Ave at Sepulveda Blvd Intersection Improvements TO 2014-7 SBCCOG Feas. Study 8/14/14 8/14/14 12/31/15 $47,360 Redondo Beach Blvd. Mobility Improvements from Prairie to Artesia (PSRE) at I-405, from Hawthorne Bl. to Prairie Ave- PS&E / ROW Acquisition; Signal upgrades, concrete pads for transit, ADA ramps (City will receive SBHP funds for local match if project is awarded funds in 2015 CFP) MR312.44 C MTA FA 7/2/13 7/1/12 7/1/14 6/30/17 6/30/19 $7,551,000N26 - Hawthorne Blvd From El Segundo Blvd. to Rosecrans Ave TO 2014-6 MR312.53 SBCCOG Feas. Study 8/18/14 8/18/14 4/2/15 TO 2014-5 SBCCOG Feas. Study 11/18/14 11/20/14 11/18/15 $190,000 PSR for PCH/Aviation Mobility Improvements Project (Complete Streets) (City will receive SBHP local match funds if project is awarded funds in 2015 CFP) Attachment 1 EXHIBIT C City of Hermosa Beach candidate project list for the Metro/SBCOG Measure ‘R’ funding 1. Pacific Coast Highway (PCH) Mobility Improvements Project. The improvements will address existing, near-term future, and long-range future traffic conditions along this corridor. Long-range traffic conditions assume build-out of the of City of Hermosa Beach General Plan, as well as build-out of the South Bay area (and neighboring cities) in accordance with Southern California Association of Governments (SCAG) projections. Identified improvements to the City intersection system will improve intersection operations for near-term future and long-range traffic conditions. Moreover, transit access, pedestrian movement, bicycle safety and ADA access will also be improved with this project. On Pacific Coast Highway and on Aviation Boulevard the project would remove protruding obstacles that preclude ADA pedestrian movement and limit the clear width of the sidewalks. Overhead utility lines would be relocated underground. New roundabouts at Aviation Boulevard and Prospect Avenue would be added to expedite traffic flow. The approximate cost of the project is $45 million in current dollars. 2. Project F45 – Pacific Coast Highway (SR-1/PCH) Improvements between Anita Street and Artesia Boulevard. The purpose of the project is to make minor pedestrian safety improvements, as follows: Reconstruct the right turn island northbound on PCH at Artesia Blvd. to slow cars making right turns through the crosswalk. Reconstruct the right turn island northbound on PCH at Aviation Blvd. to slow cars making right turns through the crosswalk. Provide a crosswalk to cross the north leg of PCH at Pier, requiring a signal modification and new ADA wheel chair ramp. Lengthening the left turn lane for southbound PCH at Aviation Blvd. by restriping to alleviate traffic queuing on PCH when making a left hand turn onto Aviation Blvd. from PCH. The approximate cost of the project is $300,000 in current dollars. Attachment 1 From: Tom Bakaly Sent: Tuesday, October 13, 2015 1:53 PM To: 'Jim Sullivan'; Elaine Doerfling; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Peter Tucker Subject: RE: Letter Regarding Measure R Resolution Hi Jim - The normal process for any project and grant requires that the city provide a cost estimate and a tentative schedule for the project, place the project on the five-year CIP program list, seek council approval, and then look for sources of funding for the project. Specifically, the resolution is the initial step in application for funding for proposed improvements on PCH from Anita/Herendo to Artesia blvd. and Aviation Blvd from PCH to Prospect Ave. The process is structured such that the City of Hermosa Beach will provide initial project requirements and description and only then proceed to project development and eventual design with program assurance that the SBCOG administered Measure R Funding is dedicated to the project. The project can only move to the next step with determination that funding is to be provided by Metro through the process of Measure R. This is a regular process which is employed for acquisition of grant funding for municipal projects from various State and Federal agencies, tax funds and assistance programs and is the process which the City (and most other Cities) has utilized for past and present projects for improvements throughout the City of Hermosa Beach. The $45M is being proposed to be provided by the South Bay Measure R Highway Program. The council resolution is to support the SBCOG project list which includes the 2 Hermosa Beach projects with a total proposed funding of approximately $45M. Once the grant has been approved, Metro and SBCOG process is to reimburse the city for costs incurred beginning with the design development phase and ending with the completion of the project. Metro is invoiced by the city for work previously performed by consultants and contractors and reimbursed by Metro. Various monthly, quarterly and annual reports are also required by Metro through SBCOG to gauge the progress of the project. This is the standard operating procedure for most grant by any funding agency and for any project. Please let me know if you have any questions or comments From: Jim Sullivan [mailto:jim.sullivan@daumcommercial.com] Sent: Tuesday, October 13, 2015 9:51 AM To: Elaine Doerfling; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Nanette Barragan; Peter Tucker; Tom Bakaly Subject: Letter Regarding Measure R Resolution Ms. Doerfling, please attach my email to agenda Item j) under Municipal Matters. Thank you. Dear Council Members and City Manager: Re: The adoption of the resolution supporting the South Bay Measure R Highway Program Project List and Approval of Hermosa Beach Projects, Item j) under Municipal Matters. Given that this item appears on page 13 of a 15 page Agenda for the October 13, 2015 Council meeting and despite Mayor Petty’s valiant efforts to speed up Council meetings I am writing rather than waiting until the wee hours of Wednesday morning to comment publically at this evening’s Council meeting. I believe it is important for residents of Hermosa Beach to be made aware of and understand the catch in the resolution to be adopted at tonight’s October 13 Council meeting. A cursory review of the resolution and its supporting documents could easily leave the reader with the false impression that Measure R will provide Hermosa Beach with $45 million to pay for ambitious and extensive modifications to PCH between Anita Street at the south end of the city and Artesia Boulevard at the north end of the city. This is simply untrue. The key point in this entire undertaking is found in the last paragraph of the Resolution which states: “Now, therefore, be it resolved that the City Council of the City of Hermosa Beach, California, does hereby…4. Understand that the Measure R Highway Program is a cost- reimbursement program subject to annual audit requirement by Metro.” In plain English this means that IF the City of Hermosa Beach can come up with $45 million dollars along with meeting the stringent requirements of the Los Angeles County Metropolitan Transportation Authority – METRO, the City will be reimbursed as the work as it is completed and paid for by the city. No money upfront – reimbursement only. Big, big difference. Nothing in this resolution explains where the $45 million will come from. In fact, the city’s own 2015- 2016 Budget and associated Capital Improvement Program clearly states that “CIP 12-143 PCH/Aviation” is a $44.440 million project which is UNFUNDED. In other words, as wonderful as this project may be, Hermosa Beach simply doesn’t have the money to do it. The resolution offers no ideas on where this $44-45 million is going to come from. Neither have I heard a single word from the current council about where the money will come from. Passing this resolution will look good for the sitting council. It will be a nice bullet point on future campaign materials but it accomplishes nothing meaningful. Without a valid proposal for raising $45 million the resolution is fluff, hot air, a waste of time, paper and ink. To be clear, I am not requesting the resolution be voted down. I am requesting that the whole story be told. This issue is just one part of the Hermosa’s serious financial challenges. Current candidates are claiming they have solutions. I invite all of them to offer theirs for this specific issue. Thank you. Jim Sullivan Hermosa Beach Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0731 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 RESOLUTION APPROVING CHANGES TO MEMORANDA OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911), PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION, MANAGEMENT EMPLOYEES ASSOCIATION, HERMOSA BEACH FIREFIGHTERS ASSOCIATION AND POLICE MANAGEMENT ASSOCIATION. Interim Human Resources Manager Bob Blackwood Recommended Action: It is recommended that the City Council adopt the attached resolution approving the Memoranda of Understanding between the City and the General &Supervisory Employees’Unit (Teamster Union, Local 911),Professional and Administrative Employees Association,Management Employees Association,Police Management Association (Police Captain and Lieutenants)and the Hermosa Beach Firefighters’ Association. Background: The existing Memoranda of Understanding (MOU)with each of the above noted bargaining units expired June 30,2015.City employees have not received any increases since 2009.In the immediate past MOU (2012-2015),employees began to pay the “employee portion”of the CalPERS retirement costs and received a salary off-set coincidental to those payments (9%for Sworn Police & Fire; 7% for non-sworn employees). A recent compensation and classification study showed that the City of Hermosa Beach’s employees are,on average,5%below the market at the 50th percentile.It is staff’s intent to update the market survey to capture the impact that this increase,as well as any increases that have been granted in survey cities has had on the City’s market position.We will also be updating class specifications as recommended by the study and reviewed by the various Associations. Analysis: The City Council provided direction to staff to meet and confer with representatives of these employee groups to discuss wages,hours,and other terms and conditions of employment contained Hermosa Beach Printed on 10/8/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0731 employee groups to discuss wages,hours,and other terms and conditions of employment contained in the 2013 -2015 Memoranda of Understanding that expired June 30,2015.The parties have reached agreement within the authority provided by the City Council.The terms of these agreements are described below.The membership of each of the above listed bargaining units have met and ratified the tentative agreement.Those agreements (MOU)are now submitted to the City Council for approval. The negotiated changes include: 1.Term of each of the agreements is July 1, 2015 through June 30, 2016 (one year). 2.A 5.00% base salary increase effective July 1, 2015 for all units. Also included in each unit are specific housekeeping language changes and policy clarification items that reflect existing practice as indicated below. General & Supervisory Employees’ Unit (Teamster, Local 911) A.Article 17/Probation: a.Allows for an extension of 12 month probation for up-to an additional 6 months. B.Article 24/Lockers: a.Clarifies that City provided lockers are not “private.” C.Article 27/Hours & Overtime: a.Provides detail regarding the work-period for various shifts (ensures compliance with Federal law (FLSA) D.Article 29/Scheduling (in Police Department for Police Service Officers and Community Service Officers.): a.Provides consistency for shift trade dates for non-sworn personnel in the Police Department. E.Article 47/Holidays: a.Clarifies existing practice regarding overtime for personnel whose regular shift falls on a City designated holiday and those who work on a holiday on other than a regularly scheduled day (i.e.overtime shift).Also clarifies date holiday is celebrated for shift personnel. b.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve. Professional & Administrative Employees’ Unit Hermosa Beach Printed on 10/8/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0731 A.Article 9/Superior Performance Pay a.Article title changed to “Merit Pay”for consistency with CalPERS reporting requirements. B.Article 18/Holidays: a.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve (same as item “E” above for Teamster Unit). C.Article 26/Full Understanding, Modification, Waiver a.Revised to make consistent with the same language in the Teamster Unit. Management Employees’ Unit A.Article 2/Compensation a.Includes the recently created positions of Human Resources Manager and Community Resources Manager. B.Article 7/Assistant City Manager Premium Pay a.Article title changed to “Temporary Upgrade Pay”for consistency with CalPERS reporting requirement. C.Article 15/Vehicle Allowance a.Clarifies current practice that Vehicle Allowance NOT provided for any employee hired after January 1, 2013. Fire Association A.Article 21/Temporary Upgrade Pay/Paramedic Coordinator Premium/Special Assignment Pay: a.Modified title of existing additional duties premium pay categories for consistency with CalPERS reporting requirements. Fiscal Implications: The total fiscal impact for the 2015-16 fiscal year is as follows: General & Supervisory Unit:$174,655 Professional & Admin. Employees:$117,955 Management Employees:$ 56,945 Police Management Assoc.:$ 21,490 Firefighters’ Association:$121,790 TOTAL:$492,835 Funding for this increase is assigned in the fund balance and is not budgeted in each department. Following approval, the amount for each department will be calculated and appropriated. Hermosa Beach Printed on 10/8/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0731 Attachments: 1. General & Supervisory Unit MOU 2. Professional & Administrative Employees’ MOU 3. Management Employees’ MOU 4. Firefighters’ Association MOU 5. Police Management MOU Respectfully Submitted by: Robert A. Blackwood, Interim HR Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 4 of 4 powered by Legistar™ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 GENERAL & SUPERVISORY EMPLOYEES’ BARGAINING UNIT July 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE ACCESS TO WORK STATION......................................................................................................................4 AGENCY SHOP..........................................................................................................................................5 ARBITRATION..........................................................................................................................................29 BEREAVEMENT LEAVE.............................................................................................................................19 BULLETIN BOARDS....................................................................................................................................4 CHECK CASHING.......................................................................................................................................7 CITY/UNION MEETINGS .............................................................................................................................6 COMPENSATORY TIME.............................................................................................................................20 CONSTITUTIONALITY..................................................................................................................................2 DEFERRED COMPENSATION.......................................................................................................................7 DISCIPLINE, SUSPENSION, DISCHARGE ....................................................................................................27 EDUCATIONAL INCENTIVE ........................................................................................................................14 EMPLOYEE INFORMATIONAL BOOKLET........................................................................................................7 FULL UNDERSTANDING, MODIFICATION,WAIVER ........................................................................................1 GRIEVANCES/APPEAL OF DISCIPLINE .......................................................................................................27 HEALTH AND WELFARE ...........................................................................................................................22 HIGHER CLASSIFICATION PAY..................................................................................................................14 HOLD HARMLESS......................................................................................................................................5 HOLIDAYS...............................................................................................................................................20 HOURS AND OVERTIME .............................................................................................................................8 JOB DESCRIPTIONS AND CLASSIFICATIONS.................................................................................................5 JOB SHARING ...........................................................................................................................................7 JURY DUTY.............................................................................................................................................19 LAYOFF ..................................................................................................................................................23 LOCKERS..................................................................................................................................................7 LONG TERM DISABILITY...........................................................................................................................22 LONGEVITY PAY......................................................................................................................................16 MAINTENANCE OF MEMBERSHIP ................................................................................................................5 MANAGEMENT RIGHTS..............................................................................................................................2 MILITARY LEAVE PAY ..............................................................................................................................20 MUTUAL RECOMMENDATION......................................................................................................................1 NON-DISCRIMINATION ...............................................................................................................................4 PARTIES TO MEMORANDUM .......................................................................................................................1 PAYROLL DEDUCTION .............................................................................................................................12 PREMIUM PAY.........................................................................................................................................16 PROBATION ..............................................................................................................................................6 PRODUCTIVITY..........................................................................................................................................6 PROPER CLASSIFICATION COMPENSATION...............................................................................................14 PUBLIC WORKS STANDBY PAY ................................................................................................................15 REASONABLE NOTICE ...............................................................................................................................4 RECOGNITION...........................................................................................................................................1 REDUCED HOUR POSITIONS......................................................................................................................9 REDUCTION IN LIEU OF LAYOFF ...............................................................................................................25 REPORT PAY AND COURT PAY.................................................................................................................12 REST PERIOD...........................................................................................................................................7 RETIREMENT...........................................................................................................................................21 RETURN TO WORK FROM LAYOFF ...........................................................................................................24 SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS ...................................................................10 SCOPE OF REPRESENTATION.....................................................................................................................1 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY ......................................................26 SENIORITY................................................................................................................................................6 SHIFT DIFFERENTIAL...............................................................................................................................13 SICK LEAVE............................................................................................................................................18 STEWARDS ADMINISTRATIVE LEAVE.........................................................................................................12 TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT .....................................................................6 TERM OF AGREEMENT.............................................................................................................................30 UNIFORMS..............................................................................................................................................11 VACATIONS.............................................................................................................................................18 WAGE RATE ...........................................................................................................................................12 1 General & Supervisory Employees MEMORANDUM OF UNDERSTANDING FOR THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT ARTICLE 1 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911, hereinafter referred to as the "Union". ARTICLE 2 – RECOGNITION The City recognizes the Union as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to Members of the Union. ARTICLE 3 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. ARTICLE 4 – SCOPE OF REPRESENTATION The scope of representation of the Union shall include all matters relating to employment conditions and employer-employee relations including wages, hours and other terms and conditions of employment. ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the 2 General & Supervisory Employees parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 6 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Union, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 7 – MANAGEMENT RIGHTS A.It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Union, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C.MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 3 General & Supervisory Employees 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing services. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine selection, promotion, or transfer of employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to employees. 16.Determine policy affecting the selection of new employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 4 General & Supervisory Employees 28.Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 8 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association Membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Head, Personnel Director or the City Manager in a timely manner. ARTICLE 9 – REASONABLE NOTICE It is mutually understood and agreed that a copy of the City Council and/or Civil Service Board Agenda for each meeting be sent via e-mailed to each authorized representative of the recognized employee organization shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Civil Service Board may act. ARTICLE 10 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Union the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Union Business Representative or Shop Steward during the working hours of said employee and efforts will be made to minimize work time spent by either the Shop Steward or employee. It is agreed that the Chief Shop Steward shall be permitted to conduct a reasonable amount of Union business regarding grievances/appeals during working hours (such time to be logged) without loss of pay and that the Union may use City facilities to conduct meetings when such facilities are available. ARTICLE 11 – BULLETIN BOARDS Through a Letter of Agreement, the City and Union agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 12 – AGENCY SHOP 5 General & Supervisory Employees A.All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Union in good standing for the term of this Agreement or pay a monthly service fee equal to Union dues to the Union. B.Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Union, however, such employee shall be required to pay a monthly sum equal to Union dues to one of the charitable organizations listed below in the same manner as state in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 13 – MAINTENANCE OF MEMBERSHIP All employees who are Members or who have made application for Membership as of July 1, 1978 and employees who thereafter become Members shall remain as Members in good standing of the Union as a condition of employment for the term of this Agreement. It is agreed that for the term of this Agreement no other employee organization may seek representation nor may the City recognize another employee organization or petition for an election. ARTICLE 14 – HOLD HARMLESS The Union, through the use of its legal staff, will defend the City against any lawsuits brought about because of the provisions of Article 13. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A.City and Union reaffirm their mutual intent to regularly review job descriptions and formal class specifications in order to update existing specifications. B.It is further agreed that when a class specification is created, the City and Union will meet and attempt to reach Agreement on the proposed classification, pay and job description. 6 General & Supervisory Employees ARTICLE 16 – CITY/UNION MEETINGS Commencing July 1, 2000, it is agreed that the Management Team will meet with the Union Representative(s) when requested by the Union to best effect implementation of this document. ARTICLE 17 – PROBATION A.All employees covered by this Agreement shall have a probationary period of twelve (12) months. Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon completion of the probation the employee shall be given a salary step increase. B.Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C.All new hires may make application for Union Membership as of their date of employment with the City. The City will notify the Union in writing of all new hires. ARTICLE 18 – SENIORITY A.Seniority shall be the determining factor in all acting appointments, promotions, and transfers within the unit. Seniority as herein applied shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1.Qualifications and Ability 2.Physical Fitness 3.Length of Continuous Service B.When 1 and 2 are relatively equal, length of continuous service shall govern. C.This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in his most recent job classification. D.Seniority shall be terminated by discharge or other termination of employment (except in cases of layoff). ARTICLE 19 – TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT The hiring of temporary employees shall be governed by the provisions of the Hermosa Beach City Code. ARTICLE 20 – PRODUCTIVITY 7 General & Supervisory Employees The City and the Union mutually agree to continually seek means of increasing productivity among all City departments. ARTICLE 21 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. ARTICLE 22 – CHECK CASHING Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or Credit Union of the employee's choice. ARTICLE 23 – DEFERRED COMPENSATION Each Union Member, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 24 – LOCKERS Consistent with past practice, City agrees to continue to provide lockers to employees covered by this Agreement, who are required to report to duty in uniform, for the purpose of storing and securing personal property. Employees accept responsibility for the cleanliness of said lockers. City supplied lockers are the property of the City and employees assigned a locker have no expectation of privacy. ARTICLE 25 – EMPLOYEE INFORMATIONAL BOOKLET Each department shall provide the employees working within that department an information sheet defining department rules and procedures for use of Sick Leave, Vacation, paid time off, etc. ARTICLE 26 – REST PERIOD A.Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1.These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 8 General & Supervisory Employees 2.Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3.Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 27 – HOURS AND OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2.For employees working a Monday through Friday 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirments. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four 9-hour work-days and one 8-hour workday, and (2) the subsequent week consists of four 9-hour work-days with one day off. The “work week” for FLSA overtime purposes shall be established as four hours into the shift of the eight-hour day and in such a manner that no Consecutive seven-day (168 hour) period shall exceed 40 hours. 3.For employees working a 3/36 schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. Each employee assigned a The 3/36 schedule shall be established in such a manner , shall have their particular work week specified so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. B.The City agrees to pay all Union Members time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of their regularly scheduled workweek. C.In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked (this does not apply for mandatory overtime where the employee receives less than twelve (12) hours notice). For this purpose, paid leaves of absence and unpaid leaves of absence include: 1."A” Time 2.Sick Leave 9 General & Supervisory Employees 3.Jury Duty 4.Military Leave For example, if an employee is scheduled (with more than 12 hours’ notice) to work overtime at the end of their shift for three hours and takes two hours sick time during that same workday, the employee would receive straight time for the first two extra hours and time and one-half for the remaining one hour. If, however, the employee is held-over without notice, he or she would receive time and one-half for all extra hours. D.The City and Union agree that employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E.If an employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one half in addition to their regular rate of pay for that day. The effect of this is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If an employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay two and one-half times the employees’ regular rate of pay. G. If a holiday falls on the employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. All overtime for Police Service Officers shall be distributed in the following manner: Seniority shall be the determining factor in all overtime. All overtime shall be offered to the most senior officer first with the following exceptions: 1.To meet immediate staffing levels, i.e. being held over for an unforeseen heavy workload or immediate emergency. 2.In the event that there is a female in custody and no female PSO is on duty, then the closest female PSO shall be offered the overtime. Closest refers to the PSO’s geographic location to the City, in which seniority shall not apply. 3.Seniority shall remain the determining factor in signing up for scheduled overtime (sign-up sheets). Once a PSO signs up for scheduled overtime, he or she may be bumped by a more senior PSO with three days’ notice. 10 General & Supervisory Employees The bumping PSO shall make every effort to contact the PSO bumped to advise them of the situation. In all cases, priority (without regard to seniority) shall be given to the PSO who signs up for the entire shift. 4.Once a PSO signs up for an overtime slot, he or she is responsible for fulfilling that assignment unless he or she calls in sick. The PSO cannot remove their name from the sign-up sheet unless they find a replacement or get approval from the PSO Supervisor. ARTICLE 28 – REDUCED HOUR POSITIONS A.Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. Said employees are subject to the Agency Shop clause. B.Completion of a probationary period in a position of at least 20 hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) hours/week). C.Appointments to "Reduced Hours Positions" shall be processed on a Personnel Action form which shall designate the number of hours to be worked. There shall be an annual review of the average hours worked. D.Employees in "Reduced Hours Positions" shall be given consideration for all full time positions before consideration of other hiring to fill full time positions. E.City may create such positions; employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a less hours/week position. ARTICLE 29 – SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS A.Community Services Division 1.Community Services Officers a. Police Department personnel assigned to the field operations of the Community Services Division shall have four (4) quarterly shift changes per twelve month period These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1) June, July, August 2) September, October, November 11 General & Supervisory Employees 3) December, January, February 4) March, April, May Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a workweek as defined in Article 27. c. Union and Management agree that in the event there is a change in hours or the number of positions, directed by policy, a new schedule will be negotiated. 2. Community Services Field Supervisors a. Community Services Field Supervisors are not included in the Community Services Field Officer’s schedule rotation and their schedule will be established according to the Department’s needs. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a work week as defined in Article 27. B.Police Service Officers/Lead/Supervisors: 1.The following rules shall apply for the purpose of shift selection by all Union employees working in the Police Department Jail division: a.Seniority shall be the determining factor. b.For the purpose of shift selection, seniority shall be defined as: (1)Length of continuous service within the classification, to begin with the hire date of said classification. (2)Test score of the classification. (3)If Section "a” is equal, then Section "b" shall be the determining factor in seniority. 2.There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter, except for the month of September, which shall 12 General & Supervisory Employees begin on the second Sunday of the month due to the Labor Day Holiday. The quarters shall run as follows: 1) June, July, August 2) September, October, November 3) December, January, February 4) March, April, May The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. 3.Union employees must change their shift at least once within that year, unless Management and the employee mutually agree that the employee may remain on the same shift. 4.The City and the Union agree that where Police Department Management determines there is a legal obligation to provide and staff Police Department services, such staffing shall be accomplished. The Union and Police Department Management agree to meet and confer to discuss options of meeting such staffing requirements. C.Public Works Department 1.Public Works employees working in field operations shall work a 5/40, 9/80 or 4/10 schedule as determined by mutual Agreement between the City and Union. ARTICLE 30 – UNIFORMS A.The City shall continue to provide uniforms to all Union Members in the Public Works Department in accordance with past practice or as may be modified by Agreement with the Public Works Director and approved by the City Manager. B.All Union Members assigned to work in the Police Department, who are either required to work in uniform or maintain a serviceable uniform, shall be provided with the department prescribed initial clothing necessary to perform their assignment, including shoes and jacket. C.After the employee has twelve (12) months of continuous service, the City shall then provide $40.00 per month for the purpose of uniform maintenance and replacement. D.Uniforms shall be worn and maintained in conformance with established department standards. 13 General & Supervisory Employees ARTICLE 31 – WAGE RATE A.The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: Effective July 1, 2015by 5%. 2. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” B..The City and the Union agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Merit increases shall be effective at the beginning of the next pay period following the employee's anniversary of their date of hire (1st or 16th of the month). C.Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, appointment may be made at a higher step. D.All employees shall be eligible for advancement through the steps based on merit. In cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancement shall establish a new anniversary date for future advancements. E.The Union and City agree to the concept that all employees covered by this Agreement should receive a performance review at least annually. ARTICLE 32 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Union as authorized by employee Payroll Deduction Authorization a deduction for dues, providing there is not more than one deduction per pay period. ARTICLE 33 – STEWARDS ADMINISTRATIVE LEAVE A.The City shall provide a total of one (1) shift per steward per year for use in attending employer-employee related seminars, conferences, etc., with the concurrence of the Human Resources Department. It is agreed that for the purposes of this section, the maximum number of Stewards who are eligible shall be limited to five (5).B.The Union will provide the City with a written list of Stewards upon request by the City. 14 General & Supervisory Employees ARTICLE 34 – REPORT PAY AND COURT PAY A.Report Pay is that pay for all time worked, or reported to work, after the employee, having completed his last regular scheduled shift, left the work location and is requested to report to work from their domicile. Report Pay shall be equally distributed per department and not per section, if the emergency is not of a specific nature, providing the employee is qualified. Each Department shall establish a uniform "Call-Out" policy and procedure for emergencies. The policy shall include, but not be limited to: (1) Equal distribution for call-outs of qualified employees, and (2) establishment of voluntary call-out lists. It is understood that any employee who declines a "call-out" will be removed from the voluntary list and will not be eligible for replacement on that list for a period of six (6) months. B.It is agreed that all employees shall receive either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater, for any and all call-outs. Such pay received shall be considered as full compensation for said call-out and shall not be considered as hours worked for calculation of FLSA overtime. C.It is further agreed that all employees subpoenaed to court while on an off-duty status shall receive either a minimum of three (3) hours pay/accrued Compensatory Time or time and one-half (1-1/2) for actual hours spent in court, or while in an on-call status, whichever is greater. Such pay received shall be considered as full compensation for time so spent and shall not be considered as hours worked for calculation of FLSA overtime. ARTICLE 35 – SHIFT DIFFERENTIAL A.All employees covered by this Agreement working the swing shift shall receive sixty-four cents (.64) per hour Shift Differential Pay. All employees working the graveyard shift shall receive seventy-four cents (.74) per hour Shift Differential Pay. The parties understand that this payment is reportable to PERS and is “PERSable.” B.It is agreed that for the purpose of determining eligibility for Shift Differential Pay, the swing shift commences at 3:00 P.M., and the graveyard shift commences at 11:00 P.M. In order to be eligible for Shift Differential Pay, the assigned shift must have four (4) or more hours after commencement of the shift for which the Member claims Shift Differential Pay. Any employee who is compensated at the rate of one and one-half times their regular rate of pay shall not be eligible for Shift Differential Pay (except for Holidays worked as a part of the employee's regular schedule). C.Police Department 1.It is agreed that in the Police Department the Police Service Officers and Community Services Officers working any shift shall be paid during their lunch break and rest period, subject to recall to work at any time should the need arise. 15 General & Supervisory Employees 2.Lunch breaks shall be taken as close as possible to the middle of the regular work shift. Rest periods shall be taken during each half of the regular work shift. Lunch breaks and rest periods shall be subject to the following conditions: a.They shall not be taken at the beginning or end of either half of the regular work shift. b.They shall not be accumulated nor shall they have any monetary value if unused. c.They must be taken on the work site or within the Police Department/Base III facility although it is recognized that purchases may be made in the vicinity. 3.It is further agreed that supervisors shall make every effort to ensure that the employee receives said rest periods and lunch breaks. ARTICLE 36 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. Community Service Officers assigned temporary upgrade pay as a Supervisor will receive 5% above their regular salary. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” ARTICLE 37 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 38 – EDUCATIONAL INCENTIVE A.The City agrees that Union Members who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees, books, and tuition (up to CSU rates, including summer sessions) paid by the City in advance subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the said courses or if the employee leaves City employment during the semester they are enrolled and received payment. 16 General & Supervisory Employees B.For employees hired after March 1, 1994, reimbursement of tuition shall be on a “pro-rated” basis depending upon the number of hours an employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement; half time @ 50% reimbursement, etc.). C.International Conference of Building Officials (ICBO) Certificate Pay 1.The City shall pay a one-time bonus of $300/certificate/person for holders of International Conference of Building Officials (ICBO) Certificates; said bonus paid for each such Certificate commencing with the second one; Certificates eligible for bonus are: Building Inspector Electrical Inspector Plumbing Inspector Mechanical Inspector Combination Inspector Plans Examiner Uniform Fire Code Rehabilitation/conservation Inspector 2.The City shall reimburse the employee for certification and re-certification costs associated with certification examinations. 3.The parties understand that this pay increment is reportable to PERS as compensation and is “PERSable.” ARTICLE 39 – PUBLIC WORKS STANDBY PAY A.AFTER HOURS EMERGENCY RESPONSE 1.Qualified employees may be assigned, at the discretion of the Public Works Director or Designee, to Standby Duty for after hours emergency response. 2.Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of one hundred and seventy-five dollars ($175.00) per week. 3 While on Standby Duty, the assigned employee shall: carry a department provided pager; respond via telephone within ten (10) minutes to any page; and report fit-for-duty within twenty (20) minutes following receipt of call-out information. The employee shall receive additional compensation for all hours worked pursuant to Article 34 B, “Report Pay.” 4.To be eligible for Standby Duty assignment an individual must: 1) have adequate knowledge of the City’s sewer system, the ability to trouble shoot and operate the sewer rodder, and/or 2) possess a working knowledge of the irrigation systems and operate a chainsaw for tree clearing. 17 General & Supervisory Employees 5 Have the ability to drive/operate the cat, backhoe and dump trucks, and/or 6.Have a working knowledge of all electrical and street lighting systems. The Public Works Superintendent shall certify that an individual possesses the required skills. The parties understand that the stipends set forth in this article are not reportable to PERS as compensation and are not “PERSable.” B.ABSENCE OF PUBLIC WORKS If the Public Works Superintendent is absent for more than a seven (7) calendar day period, an assigned employee will perform the normal duties of the Superintendent, including being on a 24 hour pager and will be compensated at the rate of One hundred and seventy-five dollars ($175.00) per week. In the event that the assigned employee handles the emergency directly, Article 34 B Report Pay will apply. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” ARTICLE 40 – LONGEVITY PAY Employees hired prior to August 1, 1983 will continue to receive Longevity Pay of 10.25%. This amount is reportable to PERS as compensation and is “PERSable.” ARTICLE 41 – PREMIUM PAY A..Training Premium 1.Police Service Officers and Community Service Officers who have been certified as Training Officers, as determined by the department, shall be eligible for Training Officer Premium Pay in the amount of $1 for each hour so assigned training duties. This amount shall be reported to PERS as compensation and is “PERSable.” 2.Eligibility for compensation as a Training Officer shall be annotated by way of an Exception Slip and paid as part of the regular payroll process. B.Lead Worker/Supervisor (Police Service Officer)Premium 1.An individual in the classification of Police Service Officer may, with the approval of the Division Captain and the Chief of Police, be selected to serve in an assignment as Lead Police Services Officer and shall receive a 10% premium above base salary while so assigned. An individual so assigned may be removed with cause. This amount is reported to PERS as compensation and is “PERSable.” 2.The Lead Police Service Officer shall met the criteria, and be responsible for the duties, listed in Exhibit C attached hereto. C. Public Works Department Premiums 18 General & Supervisory Employees 1.Public Works Department employees in the classification of Maintenance I or Maintenance II who meet the requirements of the premium pay categories of (1) Electrician; (2) Carpenter; (3) Traffic Specialist (4) Irrigation Specialist; or (5) Street Maintenance Technician, (6) Sewer/Storm Drain Specialist, as described in Exhibit D, as certified by the Public Works Superintendent, and approved by the Public Works Director may be selected to receive a 10% premium above base salary while assigned the designated duties. A maximum of six (6) employees may receive the premium. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” D.Bilingual Premium 1.Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.” 2.An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3.Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Director. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium. Periodic evaluation of incumbents receiving Bilingual Skill Premium will be required. 4.Should there be more than three (3) applicants for Bilingual Skill Premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to, proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. E.The position of Senior Clerk Typist is changed to Office Assistant. There shall also be a Senior Office Assistant classification. ARTICLE 42 – VACATIONS A.It is agreed that all employees covered by this Agreement shall accrue vacation as follows: 19 General & Supervisory Employees Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.For initial new hires, vacation will accrue but cannot be used. C.No current employee shall have an accrual rate less than the rate in effect as of August 30, 1988. D.All employees may cash in up to eighty (80) hours vacation time per fiscal year. E.Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash out for hours above that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. ARTICLE 43 – SICK LEAVE A.Sick Leave shall be used only in case of sickness or disability of the employee or in the case of serious illness or death within the immediate family. Misuse of Sick Leave shall be grounds for disciplinary action. B.To receive compensation while absent on Sick Leave, employees shall notify the City per their Department's policy. C.When absence is for more than three (3) consecutive working days, the City may require that the reason for the leave be verified by a written statement from an attending physician stating the cause of absence. The employee shall furnish any other proof of sickness reasonably required by the City. D.Employees shall accrue Sick Leave at the rate of seven (7) hours per month. After a balance of 176 hours is accrued, accrual rate shall be eight (8) hours per month. All employees will be paid for the first day sick. E.Each year eligible, all employees shall cash in 100% of all unused sick days earned from December 1 to November 16th of the current year. This cash out is to be paid to the employee on the first payday in December. Provided however, in lieu of cash out employees may convert 100% of their sick time, in excess of one-hundred seventy-six (176) hours, to vacation time. All employees shall maintain a balance of one hundred seventy-six (176) hours to be eligible for any cash out. 20 General & Supervisory Employees F.All employees with a balance of one-hundred seventy-six (176) hours, may annually cash in an additional fifty (50) hours accrued Sick Leave at 100%. The annual date shall be the employee's choice. G.All employees with five (5) years or more service shall be paid seventy-five percent (75%) of all sick hours at their current rate upon termination of employment. All employees with twenty (20) years or more service shall be paid at one hundred percent (100%) of all sick hours at their current rate upon termination of employment. ARTICLE 44 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) days per calendar year to be utilized for Bereavement Leave because of a death in their immediate family. Immediate family for the purposes of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Department Director may grant one (1) additional shift in the event of a death which requires extended travel. ARTICLE 45 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. ARTICLE 46 – MILITARY LEAVE PAY Employees covered by this Agreement will be granted Military Leave pursuant to governing State and Federal law. ARTICLE 47 – HOLIDAYS A.All employees covered by this Agreement working the 5/40 schedule shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr.'s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Thanksgiving Friday; Christmas Eve (5 hours); Christmas Day; New Year’s Eve (5 hours). 21 General & Supervisory Employees B.Employees covered by this Agreement working the 4/40 schedule in positions assigned to areas that are closed on the holidays listed below, shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr's Birthday; President's Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Christmas Day. 1. Community Service Officers & Supervisors a. All employees covered by this Agreement working as a Community Services Officer and/or Community Service Supervisor shall receive the following holidays off with pay: Thanksgiving; Christmas Day; New Years’ Day b. All employees covered by this Agreement working as a Community Services Officer and/or Community Services Supervisor are eligible to receive Holiday pay for the following Holidays: Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans’ Day. If an employee is not scheduled to work on a designated Holiday, they shall be compensated 10 hours Holiday Comp Time (HCE) or Holiday Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee at a rate of time and one-half for overtime worked, in addition to the previously mentioned 10 hours Holiday Comp Time or Pay. If an employee works on a holiday that falls on their regular workday, the employee shall receive 15 hours (10 hours Holiday times 1.5) Holiday Comp Time or Pay in addition to their regular rate of pay for that day. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensation Time or pay for those hours earned. C.All employees covered by this Agreement working a 9/80 schedule shall receive ninety (90) hours of Holiday Time per calendar year. Each year of this Agreement, the 9/80 holiday schedule for "A” Shift and “B” Shift will be developed and agreed to by Union and City. D.For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. This does not apply to employees in the classification of Police Service Officer/Lead/Supervisor, Community Services Officer and Community Service Supervisor. For these positions, Holidays shall be observed on the specific calendar day that the Holiday actually falls on (not necessarily on the day that City Hall is closed in observance of the Holiday) For example, if Christmas day falls on a Sunday, the Holiday for the above noted positions will be observed on that Sunday. 22 General & Supervisory Employees E.Police Service Officers/Lead/Supervisors 1. All employees’ covered by this Agreement working as a Police Service Officer, Lead Police Service Officer, or Police Service Officer Supervisor, are eligible to receive Holiday pay for the following Holidays: New Year’s Day; Martin Luther King, Jr.’s Birthday, President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Christmas Day. 2.If an employee is not scheduled to work on that Holiday, they shall be compensated 10 hours Holiday Comp Time or Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee time and one-half for any overtime hours worked up to 10 hours. Any hours worked over ten (10) will be paid at two and one-half times their regular rate in addition to the 10 hours of Holiday Comp Time/Pay stated above. If an employee works on a holiday that falls on their regular work day, the employee shall receive their regular rate of pay in addition to time and one-half for all hours worked, up to ten (10). Any hours worked over ten (10) will be paid at time two and one-half times their regular rate. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensatory Earned (HCE) or pay for those hours earned. F.In addition to the above, all employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only).Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 48 – COMPENSATORY TIME A.In lieu of pay, Compensatory Time may be earned at a rate of one and one-half times the actual hours worked in an overtime Situation. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. 23 General & Supervisory Employees B.In a holiday situation, Compensatory Time can be earned as indicated in Article 27 and can be accrued up to 100 hours with an automatic cash out of any overage. C.Separate accrual banks shall be maintained for each type of Compensatory Time. D.The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be made in accordance with departmental policies. E.Employees may elect to cash-in accrued compensatory time except during any pay period in which the employee is absent without pay. ARTICLE 49 – RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired on or after July 1, 2011 up to and concluding December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective July 1, 2011 when a new contract with PERS was signed. Prior to January 1, 2013, the City paid the employee’s 7% contribution to PERS and did not reopen this issue during the 2011-12 negotiations. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and will not reopen this issue during the 2011-12 negotiations. B. Except as set forth in subsection C immediately below, each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1.Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. 24 General & Supervisory Employees C.Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees , whichever is greater, as required by new Government Code section, 7522.30(c). D.Any employee covered by this Agreement will be eligible, upon service retirement from this City, for a medical supplement. Said supplement shall be in the following amount: 1.For those who retired after July 1, 2008: The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.For those who retired before June 30, 2008: For service retirement at age fifty-five (55) with a minimum of twenty (20) years continuous service, a $250.00 (or cost of policy whichever is less) per month medical insurance supplement, provided, however, that no currently retired employee shall have a benefit amount less than they are currently receiving. 3.Said supplement shall commence with the first month following the employee's service retirement in which the employee is responsible for payment of the insurance premium. 4.In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan or coverage through a spouse or domestic partner’s medical plan. 5.Retirees who are eligible for a supplement but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6.Any employee receiving a benefit under this Article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such 25 General & Supervisory Employees Federal and/or State medical insurance plan or equivalent no longer exists. ARTICLE 50 – HEALTH AND WELFARE A. The City agrees to make available health, dental, vision, long term disability, psychological health, and life insurance. B. The City shall provide a life insurance policy for each employee payable in the amount of $40,000. C. The City will pay the full premium for the employee’s long term disability and life insurance, the employee and one dependent for health insurance, and full family coverage for dental and psychological health insurance. The full cost of the vision insurance shall be borne by the employee. D. The City and the union mutually recognize the need to explore cost containment measures to control the increasing rates of the various lines of insurance coverage provided to City employees. As part of the annual insurance program renewal process, the City shall explore various alternate benefit levels to mitigate premium increases such as changes to copayments and deductibles. The City agrees to meet with the Insurance Review Committee to review and discuss any proposed changes to existing benefit levels. ARTICLE 51 – LONG TERM DISABILITY A.An employee utilizing the Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The following provisions set forth unit Members’ rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”, and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this Article shall mean leave pursuant to the FMLA and CFRA. 2.Eligible Members are entitled to a total of 12 weeks of leave during any 12-month period. A Member’s entitlement to leave for the birth or placement of a child for adoption or foster care with the employee expires 12 months after the birth or placement. 26 General & Supervisory Employees 3.The 12-month period for calculating leave entitlement will be a “rolling period” measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever a Member requests leave, the City will look back over the previous 12-month period to determine how much leave has been used in determining how much leave a Member is entitled to. 4.If a Member uses leave for any reason permitted under the law, he/she may concurrently utilize all other accrued leaves in connection with the leave. The utilization of other accrued leaves will run concurrently with the leave. 5.Members must fill out the following applicable forms in connection with leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 51 A shall apply regarding the accrual of vacation, sick, holiday pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 52 – LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer employees thereby affected. B.The City shall give such employees not less than thirty (30) days advance notice of separation and reason therefore. C.Layoff shall be made within classes of positions and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary employee. All probationary employees in the affected class or classes shall be laid off prior to the layoff of any permanent employee in the affected class or classes and such layoff shall be by seniority. D.The criterion used in determining the order of separation shall be seniority. Seniority is defined as the total time worked within one's current classification. Wherever seniority in classification is equal, the following criteria shall be applied in the order below: 1.Total City service 2.Relative position on the certified eligibility list 3.Drawing of lots 27 General & Supervisory Employees E.The seniority date shall be the date of permanent appointment from a certified Civil Service List. For those employees who have served in their current classification prior to 1981, the seniority date will be the date of appointment via personnel action. F.Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. G.Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, leave of absence or suspension from the competitive service but shall include time served on military leave of absence. H.When a layoff affects a classification which crosses department lines, the junior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs D, E and F. I.Employees laid-off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. ARTICLE 53 – RETURN TO WORK FROM LAYOFF A.It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. B.Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two years unless re- employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C.In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment list. D.In the event that an employee on a rehire list is offered a position in a lower classification from which he/she was laid off and does not accept said position, his/her name shall be removed from the lower classification rehire list but will remain on the higher classification list. E.Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re-employment list for the higher classification until said re-employment list expires. F.Notices of recall from layoffs shall be sent by certified mail (return receipt requested) and shall specify the date for reporting to work which shall not be 28 General & Supervisory Employees more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the recognized bargaining agent. employees to be laid off shall submit to the Personnel office their current address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G.Any employee failing to respond in writing within five (5) days of recall, or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met or the list(s) is exhausted. H.Upon recall from lay-off, all accruals will be based on criteria set forth in Article 52 Layoff, paragraphs D, E and F. ARTICLE 54 – REDUCTION IN LIEU OF LAYOFF A.It is mutually agreed that an employee whose position is abolished shall be permitted to drop back into the next lower classification within the same classification family and (i.e. Maintenance II to Maintenance I; Senior Account Clerk to Account Clerk) within his/her department and continue in service provided he/she is qualified to perform the duties of the lower classification. The layoff, if any, shall be made in the lowest grade in the department of the employee having the least seniority. B.In the case of reduction of any employee in the City Service to a class with a lower pay range such employee's salary shall be reduced to a pay step in the lower range corresponding to less than one step in dollar amount below that which he held in the higher class before such reduction. C.For purposes of future step advancement, accrued time in the higher classification step shall be retained. D.An employee whose position is abolished shall be permitted to continue in service in a lateral position (same salary range) within their department if there is a vacancy and the employee meets the minimum qualifications for the vacant position. E.An employee shall be required to successfully complete a thorough background investigation for any position they assume as a result of reduction in-lieu or lateral transfer if such a background investigation is required of a new-hire employee. 29 General & Supervisory Employees ARTICLE 55 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event the Union Members covered by this MOU wish to grieve the City's selection, the City will give due consideration to the facts presented and may select a new facility. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. B.An employee who suffers an injury on duty on or after that date will continue to have payment of the City's portion of all health insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Accrual of vacation, sick and holidays shall be governed by the provisions of Article 51(A). D.Nothing herein shall prevent an employee from utilizing their accrued time in addition to receiving temporary disability payments under the provisions of the Workers' Compensation laws of the State of California in order to maintain their full salary. ARTICLE 56 – DISCIPLINE, SUSPENSION, DISCHARGE A.The City understands the value of progressive discipline and will endeavor to incorporate that procedure in its disciplinary policy. Therefore, as a guideline, the City will endeavor to adhere to the following progressive disciplinary procedure: 1.Written Notice(s) 2.Written reprimand(s) 3.Suspension(s); Reduction-in-Pay; Demotion 4.Demotion/Reduction in pay 5.Termination B.The above procedure will be used only as a guideline and will apply to all of the Union's classifications and positions. C.Appeals of Discipline shall be governed by the provisions of Article 57. 30 General & Supervisory Employees ARTICLE 57 - GRIEVANCES/APPEAL OF DISCIPLINE A.Purpose of Grievance/Appeal Procedures: 1.To promote improved Employer-employee relations by establishing procedures on matters. 2.To provide that Grievances/Appeals shall be settled as near as possible to the point of origin. 3.To provide that the Grievance/Appeal procedures shall be as informal as possible. B.A "Grievance” shall be defined as a controversy between the City and the Union or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1.Any matter involving the application of any provision of this Agreement; or 2.Any matter involving the violations of any provision or intent of this Agreement; or 3.Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against him or her. D.There shall be an earnest effort on the part of both parties to settle grievances/appeals promptly through the steps listed below. Grievances/Appeals must be processed with Union participation. E.STEP 1 Grievance - An employee's Grievance/Appeal must be submitted in writing by the employee fully stating the facts surrounding the Grievance/Appeal and detailing the specific provisions of this Agreement alleged to have been violated, and presented to the first line supervisor or management representative immediately in charge of the aggrieved/disciplined employee within fifteen (15) calendar days after the employee could have been reasonably expected to have had knowledge. The supervisor or management representative shall reply to the employee by the end of the fifteenth (15th) calendar day following the presentation of the Grievance/Appeal and the giving of such answer will terminate Step 1. F.STEP 2 - If the Grievance/Appeal is not settled in Step 1, the Grievance/Appeal will be presented to the Department Director (or, in the case of an appeal of a disciplinary action initiated by a Department Director or where the Department 31 General & Supervisory Employees Director participated in the decision to administer discipline, to the Personnel Director) within ten (10) calendar days after termination of Step 1. Appeals of written reprimands shall be presented to the Personnel Director. A meeting with the employee, shop steward and Department Director/Personnel Director (or designee) will be arranged at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is received by the Department Director/Personnel Director (or designee). The Department Director/Personnel Director (or designee) may invite other Members of management to be present at such meeting. The Department Director/Personnel Director (or designee) will give a written reply by the end of the seventh (7th) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. G.An appeal of Discipline in the form of a Written Notice shall not be continued beyond the second step. H.In the case of an appeal of discipline in the form of a written reprimand, if the appeal is not resolved to the satisfaction of the disciplined employee, the employee may request the matter be submitted to a mediator who is a Member of the State of California Mediation Service. Any such request for mediation shall be made within 7 calendar days of the conclusion of Step 2 of the Appeal process. Following mediation, any determination regarding the written reprimand shall be final and no further appeal shall be allowed. I.STEP 3 - If the Grievance/Appeal is not settled in Step 2, it shall be submitted to the City Manager. The Union Representative and City Manager or his designee shall, within seven (7) calendar days after the termination of Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is referred to Step 3. A decision shall be rendered within seven (7) calendar days from the date of such meeting. The decision shall be in writing. The giving of such reply will terminate Step 3. J.Time limits, as set forth above for each of the steps may be extended by mutual Agreement between the parties but neither party shall be required to so agree. K.In the event the Union calls witnesses that must be excused from work, the City agrees to excuse same in a paid status. The parties agree that in the event the Union Member or the Union fail to comply with the time limits contained herein, such failure constitutes a waiver of the right to prosecute the Grievance/Appeal; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s/appellant's position and remedy. L.It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 32 General & Supervisory Employees ARTICLE 58 – ARBITRATION A.Grievances/Appeals which are not settled pursuant to the Grievance/Appeal procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the conclusion of Step 3 of the Grievance/Appeal procedure. B.As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C.Either the City or the Union may call any employee as a witness, and the City agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Union; the Union may pay the expense. D.The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. E.The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties to the dispute. F.The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Article. G.The arbitrator may hear and determine only one grievance/appeal at a time without the express Agreement of the City and the Union. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. 33 General & Supervisory Employees ARTICLE 59 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this _____ day of October XX, 2015. CALIFORNIA TEAMSTERS PUBLIC PROFESSIONAL & MEDICAL EMPLOYEES CITY OF HERMOSA BEACH UNION, LOCAL 911 _________________________________________________________________ Carlos Rubio , Teamsters Local 911 Thomas Bakaly, City Manager Business Representative _________________________________________________________________ Tracey Carter, Union Steward Viki Copeland, Finance Director _________________________________________________________________ John Cordova, Union Steward Robert A. Blackwood, HR Manager _________________________________ Chris Aviles, Union Steward __________________________________ Bradley Cocking, Union Steward __________________________________ Frances Estrada, Union Steward 34 General & Supervisory Employees EXHIBIT A GENERAL & SUPERVISORY BARGAINING UNIT EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 GRADE TITLE Monthly Salary Range 1 2 3 4 5 G01 BUILDING INSPECTOR 5402 5673 5955 6252 6567 G06 CODE ENFORCEMENT OFFICER 4450 4672 4906 5149 5407 G13 POLICE SERVICE OFFICER 4371 4591 4822 5063 5316 G21 SECRETARY 4281 4495 4722 4957 5205 G23 SENIOR ACCOUNT CLERK 4281 4495 4722 4957 5205 G25 EQUIPMENT MECHANIC 4077 4280 4492 4719 4954 G29 MAINTENANCE II 3888 4084 4284 4504 4727 G31 COMMUNITY SERVICES OFFICER 3888 4084 4284 4504 4727 G33 ACCOUNT CLERK 3888 4084 4284 4504 4727 G35 PARKING METER MAINTENANCE TECH 3888 4084 4284 4504 4727 G39 OFFICE ASSISTANT 3491 3665 3848 4038 4239 G41 MAINTENANCE I 3491 3665 3848 4038 4239 G43 BUILDING & PLANNING TECHNICIAN 3901 4095 4300 4514 4741 SUPERVISORY CLASSIFICATIONS Monthly Salary Range 1 2 3 4 5 S01 PUBLIC WORKS CREWLEADER 4891 5137 5394 5661 5945 S03 SENIOR EQUIPMENT MECHANIC 4891 5137 5394 5661 5945 S07 COMMUNITY SERVICES FIELD SUPERVISOR 4735 4975 5224 5482 5753 S09 POLICE SERVICE OFFICER SUPERVISOR 5171 5429 5707 5986 6285 1 General & Supervisory Employees EXHIBIT C LEAD POLICE SERVICE OFFICER CRITERIA/DUTIES 1.Must have been satisfactorily performing all job functions within the classification of Police Service Officer. 2 Shall be Police Service Training Officer certified within twelve (12) months of appointment. 3.Must be able to utilize a Records Management System (RMS) with independence and efficiency. 4.Shall be responsible for supervision and scheduling of assigned Police Service Officers. 5.Shall participate in and coordinate performance evaluations and recommend training as necessary for assigned personnel. 6.Shall represent the jail division at department and other meeting as required. 7.Shall be responsible for recommending policies and procedures for jail operations and ensuring compliance with same when approved. 8.Shall assist in the maintenance of the jail operation manual. 9.Shall have responsibility for coordination and scheduling of the department’s Trustee Program. 10.Must have the ability to make responsible and prudent decisions in all assigned areas that pertain to the functions of the department. 2 General & Supervisory Employees EXHIBIT D PUBLIC WORKS DEPARTMENT PREMIUM PAYS CRITERIA/DUTIES A.ELECTRICIAN 1.Must be able to independently trouble shoot and effectively repair malfunctioning circuits and systems. 2 Must have ability to build and install high voltage components and systems. 3.Must have familiarity with, and ability to apply, Uniform Electrical Code standards. 4.Must have ability to work with and install 110 voltage systems. 5.Must be able to repair and/or replace malfunctioning components. 6.Must be able to prioritize job requests and train and supervise other employees. 7.Must have knowledge of, and be able to be assigned responsibility for, signal and street lighting systems. 8.Must have knowledge of Cal/OSHA and other accepted safety standards and approved methods of electrical installation. 9.Must have completed a minimum of three years of varied experience performing the duties of a journey level electrician. B.CARPENTER 1.Must have ability to repair roofs, install drywall, and apply stucco. 2.Must have ability to perform both rough and finish carpentry. 3.Must have ability to interpret and build from building plans. 4.Must have ability to prioritize job requests and train and supervise employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. 6.Must have knowledge of, and ability to apply, Uniform Build Code standards. 7.Must have completed at least one year of varied experience performing the duties of a journey level carpenter. 3 General & Supervisory Employees C.TRAFFIC SPECIALIST 1.Must have knowledge of, and ability to apply, CalTrans manual standards as regards street markings, signage, general specifications, and traffic controls. 2.Must have ability to maintain and repair hydraulic and electrical painting equipment. 3.Must have ability to repair pumps. 4.Must have ability to prioritize job requests and train and supervise other employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. D.IRRIGATION SPECIALIST 1.Must be able to maintain and repair complicated automatic irrigation systems. 2.Must possess understanding of hydraulic theory. 3.Must be able to read and build from landscape and irrigation plans. 4.Must have ability to prioritize job requests and train and supervise other employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. E.STREET MAINTENANCE TECHNICIAN 1.Must be proficient in form setting and concrete estimating, pouring and finishing. 2.Must be proficient in estimating, laying and compacting asphalt concrete including proficiency in operation of light and heavy equipment such as backhoe, roller, tamper and saw. 3.Must be familiar with both concrete and asphalt concrete jobs. 4.Must be proficient in the safe operation of small machine operations including acetylene/oxygen cutting torch, coring machine, compressor and pavement breakers, skill saw and other small power tools, grinders, water and sand blaster, steam cleaner and other assorted hand tools. 5.Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. 4 General & Supervisory Employees 6.Will be responsible for the supervision of small construction crews. 7.Must have ability to prioritize job requests and train and supervise other employees. F.SEWER/STORM DRAIN SPECIALIST 1.Must be proficient in reading and understanding existing sewer maps/videos and related documents. 2.Must be proficient in operating existing sewer rodding equipment, i.e. Sreco flexible sewer rodder and assorted small and medium sewer “snakes.” 3.Must be proficient in entering and exiting enclosed areas safely including manholes and pump stations. 4.Must be proficient in operating existing heavy equipment on the beach, such as the Cat 943 tracked Front Loader. 5.Must be able to prioritize job requests and train and supervise other employees. 6.Must be able to respond to emergency requests after regular working hours. 7.Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 GENERAL & SUPERVISORY EMPLOYEES’ BARGAINING UNIT July 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE ACCESS TO WORK STATION......................................................................................................................4 AGENCY SHOP..........................................................................................................................................5 ARBITRATION..........................................................................................................................................29 BEREAVEMENT LEAVE.............................................................................................................................19 BULLETIN BOARDS....................................................................................................................................4 CHECK CASHING.......................................................................................................................................7 CITY/UNION MEETINGS .............................................................................................................................6 COMPENSATORY TIME.............................................................................................................................20 CONSTITUTIONALITY..................................................................................................................................2 DEFERRED COMPENSATION.......................................................................................................................7 DISCIPLINE, SUSPENSION, DISCHARGE ....................................................................................................27 EDUCATIONAL INCENTIVE ........................................................................................................................14 EMPLOYEE INFORMATIONAL BOOKLET........................................................................................................7 FULL UNDERSTANDING, MODIFICATION,WAIVER ........................................................................................1 GRIEVANCES/APPEAL OF DISCIPLINE .......................................................................................................27 HEALTH AND WELFARE ...........................................................................................................................22 HIGHER CLASSIFICATION PAY..................................................................................................................14 HOLD HARMLESS......................................................................................................................................5 HOLIDAYS...............................................................................................................................................20 HOURS AND OVERTIME .............................................................................................................................8 JOB DESCRIPTIONS AND CLASSIFICATIONS.................................................................................................5 JOB SHARING ...........................................................................................................................................7 JURY DUTY.............................................................................................................................................19 LAYOFF ..................................................................................................................................................23 LOCKERS..................................................................................................................................................7 LONG TERM DISABILITY...........................................................................................................................22 LONGEVITY PAY......................................................................................................................................16 MAINTENANCE OF MEMBERSHIP ................................................................................................................5 MANAGEMENT RIGHTS..............................................................................................................................2 MILITARY LEAVE PAY ..............................................................................................................................20 MUTUAL RECOMMENDATION......................................................................................................................1 NON-DISCRIMINATION ...............................................................................................................................4 PARTIES TO MEMORANDUM .......................................................................................................................1 PAYROLL DEDUCTION .............................................................................................................................12 PREMIUM PAY.........................................................................................................................................16 PROBATION ..............................................................................................................................................6 PRODUCTIVITY..........................................................................................................................................6 PROPER CLASSIFICATION COMPENSATION...............................................................................................14 PUBLIC WORKS STANDBY PAY ................................................................................................................15 REASONABLE NOTICE ...............................................................................................................................4 RECOGNITION...........................................................................................................................................1 REDUCED HOUR POSITIONS......................................................................................................................9 REDUCTION IN LIEU OF LAYOFF ...............................................................................................................25 REPORT PAY AND COURT PAY.................................................................................................................12 REST PERIOD...........................................................................................................................................7 RETIREMENT...........................................................................................................................................21 RETURN TO WORK FROM LAYOFF ...........................................................................................................24 SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS ...................................................................10 SCOPE OF REPRESENTATION.....................................................................................................................1 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY ......................................................26 SENIORITY................................................................................................................................................6 SHIFT DIFFERENTIAL...............................................................................................................................13 SICK LEAVE............................................................................................................................................18 STEWARDS ADMINISTRATIVE LEAVE.........................................................................................................12 TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT .....................................................................6 TERM OF AGREEMENT.............................................................................................................................30 UNIFORMS..............................................................................................................................................11 VACATIONS.............................................................................................................................................18 WAGE RATE ...........................................................................................................................................12 1 General & Supervisory Employees MEMORANDUM OF UNDERSTANDING FOR THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT ARTICLE 1 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911, hereinafter referred to as the "Union". ARTICLE 2 – RECOGNITION The City recognizes the Union as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to Members of the Union. ARTICLE 3 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. ARTICLE 4 – SCOPE OF REPRESENTATION The scope of representation of the Union shall include all matters relating to employment conditions and employer-employee relations including wages, hours and other terms and conditions of employment. ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the 2 General & Supervisory Employees parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 6 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Union, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 7 – MANAGEMENT RIGHTS A.It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Union, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C.MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 3 General & Supervisory Employees 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing services. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine selection, promotion, or transfer of employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to employees. 16.Determine policy affecting the selection of new employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 4 General & Supervisory Employees 28.Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 8 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association Membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Head, Personnel Director or the City Manager in a timely manner. ARTICLE 9 – REASONABLE NOTICE It is mutually understood and agreed that a copy of the City Council and/or Civil Service Board Agenda for each meeting be sent via e-mailed to each authorized representative of the recognized employee organization shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Civil Service Board may act. ARTICLE 10 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Union the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Union Business Representative or Shop Steward during the working hours of said employee and efforts will be made to minimize work time spent by either the Shop Steward or employee. It is agreed that the Chief Shop Steward shall be permitted to conduct a reasonable amount of Union business regarding grievances/appeals during working hours (such time to be logged) without loss of pay and that the Union may use City facilities to conduct meetings when such facilities are available. ARTICLE 11 – BULLETIN BOARDS Through a Letter of Agreement, the City and Union agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 12 – AGENCY SHOP 5 General & Supervisory Employees A.All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Union in good standing for the term of this Agreement or pay a monthly service fee equal to Union dues to the Union. B.Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Union, however, such employee shall be required to pay a monthly sum equal to Union dues to one of the charitable organizations listed below in the same manner as state in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 13 – MAINTENANCE OF MEMBERSHIP All employees who are Members or who have made application for Membership as of July 1, 1978 and employees who thereafter become Members shall remain as Members in good standing of the Union as a condition of employment for the term of this Agreement. It is agreed that for the term of this Agreement no other employee organization may seek representation nor may the City recognize another employee organization or petition for an election. ARTICLE 14 – HOLD HARMLESS The Union, through the use of its legal staff, will defend the City against any lawsuits brought about because of the provisions of Article 13. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A.City and Union reaffirm their mutual intent to regularly review job descriptions and formal class specifications in order to update existing specifications. B.It is further agreed that when a class specification is created, the City and Union will meet and attempt to reach Agreement on the proposed classification, pay and job description. 6 General & Supervisory Employees ARTICLE 16 – CITY/UNION MEETINGS Commencing July 1, 2000, it is agreed that the Management Team will meet with the Union Representative(s) when requested by the Union to best effect implementation of this document. ARTICLE 17 – PROBATION A.All employees covered by this Agreement shall have a probationary period of twelve (12) months. Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon completion of the probation the employee shall be given a salary step increase. B.Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C.All new hires may make application for Union Membership as of their date of employment with the City. The City will notify the Union in writing of all new hires. ARTICLE 18 – SENIORITY A.Seniority shall be the determining factor in all acting appointments, promotions, and transfers within the unit. Seniority as herein applied shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1.Qualifications and Ability 2.Physical Fitness 3.Length of Continuous Service B.When 1 and 2 are relatively equal, length of continuous service shall govern. C.This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in his most recent job classification. D.Seniority shall be terminated by discharge or other termination of employment (except in cases of layoff). ARTICLE 19 – TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT The hiring of temporary employees shall be governed by the provisions of the Hermosa Beach City Code. ARTICLE 20 – PRODUCTIVITY 7 General & Supervisory Employees The City and the Union mutually agree to continually seek means of increasing productivity among all City departments. ARTICLE 21 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. ARTICLE 22 – CHECK CASHING Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or Credit Union of the employee's choice. ARTICLE 23 – DEFERRED COMPENSATION Each Union Member, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 24 – LOCKERS Consistent with past practice, City agrees to continue to provide lockers to employees covered by this Agreement, who are required to report to duty in uniform, for the purpose of storing and securing personal property. Employees accept responsibility for the cleanliness of said lockers. City supplied lockers are the property of the City and employees assigned a locker have no expectation of privacy. ARTICLE 25 – EMPLOYEE INFORMATIONAL BOOKLET Each department shall provide the employees working within that department an information sheet defining department rules and procedures for use of Sick Leave, Vacation, paid time off, etc. ARTICLE 26 – REST PERIOD A.Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1.These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 8 General & Supervisory Employees 2.Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3.Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 27 – HOURS AND OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2.For employees working a Monday through Friday 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirments. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four 9-hour work-days and one 8-hour workday, and (2) the subsequent week consists of four 9-hour work-days with one day off. The “work week” for FLSA overtime purposes shall be established as four hours into the shift of the eight-hour day and in such a manner that no Consecutive seven-day (168 hour) period shall exceed 40 hours. 3.For employees working a 3/36 schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. Each employee assigned a The 3/36 schedule shall be established in such a manner , shall have their particular work week specified so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. B.The City agrees to pay all Union Members time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of their regularly scheduled workweek. C.In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked (this does not apply for mandatory overtime where the employee receives less than twelve (12) hours notice). For this purpose, paid leaves of absence and unpaid leaves of absence include: 1."A” Time 2.Sick Leave 9 General & Supervisory Employees 3.Jury Duty 4.Military Leave For example, if an employee is scheduled (with more than 12 hours’ notice) to work overtime at the end of their shift for three hours and takes two hours sick time during that same workday, the employee would receive straight time for the first two extra hours and time and one-half for the remaining one hour. If, however, the employee is held-over without notice, he or she would receive time and one-half for all extra hours. D.The City and Union agree that employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E.If an employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one half in addition to their regular rate of pay for that day. The effect of this is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If an employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay two and one-half times the employees’ regular rate of pay. G. If a holiday falls on the employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. All overtime for Police Service Officers shall be distributed in the following manner: Seniority shall be the determining factor in all overtime. All overtime shall be offered to the most senior officer first with the following exceptions: 1.To meet immediate staffing levels, i.e. being held over for an unforeseen heavy workload or immediate emergency. 2.In the event that there is a female in custody and no female PSO is on duty, then the closest female PSO shall be offered the overtime. Closest refers to the PSO’s geographic location to the City, in which seniority shall not apply. 3.Seniority shall remain the determining factor in signing up for scheduled overtime (sign-up sheets). Once a PSO signs up for scheduled overtime, he or she may be bumped by a more senior PSO with three days’ notice. 10 General & Supervisory Employees The bumping PSO shall make every effort to contact the PSO bumped to advise them of the situation. In all cases, priority (without regard to seniority) shall be given to the PSO who signs up for the entire shift. 4.Once a PSO signs up for an overtime slot, he or she is responsible for fulfilling that assignment unless he or she calls in sick. The PSO cannot remove their name from the sign-up sheet unless they find a replacement or get approval from the PSO Supervisor. ARTICLE 28 – REDUCED HOUR POSITIONS A.Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. Said employees are subject to the Agency Shop clause. B.Completion of a probationary period in a position of at least 20 hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) hours/week). C.Appointments to "Reduced Hours Positions" shall be processed on a Personnel Action form which shall designate the number of hours to be worked. There shall be an annual review of the average hours worked. D.Employees in "Reduced Hours Positions" shall be given consideration for all full time positions before consideration of other hiring to fill full time positions. E.City may create such positions; employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a less hours/week position. ARTICLE 29 – SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS A.Community Services Division 1.Community Services Officers a. Police Department personnel assigned to the field operations of the Community Services Division shall have four (4) quarterly shift changes per twelve month period These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1) June, July, August 2) September, October, November 11 General & Supervisory Employees 3) December, January, February 4) March, April, May Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a workweek as defined in Article 27. c. Union and Management agree that in the event there is a change in hours or the number of positions, directed by policy, a new schedule will be negotiated. 2. Community Services Field Supervisors a. Community Services Field Supervisors are not included in the Community Services Field Officer’s schedule rotation and their schedule will be established according to the Department’s needs. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a work week as defined in Article 27. B.Police Service Officers/Lead/Supervisors: 1.The following rules shall apply for the purpose of shift selection by all Union employees working in the Police Department Jail division: a.Seniority shall be the determining factor. b.For the purpose of shift selection, seniority shall be defined as: (1)Length of continuous service within the classification, to begin with the hire date of said classification. (2)Test score of the classification. (3)If Section "a” is equal, then Section "b" shall be the determining factor in seniority. 2.There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter, except for the month of September, which shall 12 General & Supervisory Employees begin on the second Sunday of the month due to the Labor Day Holiday. The quarters shall run as follows: 1) June, July, August 2) September, October, November 3) December, January, February 4) March, April, May The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. 3.Union employees must change their shift at least once within that year, unless Management and the employee mutually agree that the employee may remain on the same shift. 4.The City and the Union agree that where Police Department Management determines there is a legal obligation to provide and staff Police Department services, such staffing shall be accomplished. The Union and Police Department Management agree to meet and confer to discuss options of meeting such staffing requirements. C.Public Works Department 1.Public Works employees working in field operations shall work a 5/40, 9/80 or 4/10 schedule as determined by mutual Agreement between the City and Union. ARTICLE 30 – UNIFORMS A.The City shall continue to provide uniforms to all Union Members in the Public Works Department in accordance with past practice or as may be modified by Agreement with the Public Works Director and approved by the City Manager. B.All Union Members assigned to work in the Police Department, who are either required to work in uniform or maintain a serviceable uniform, shall be provided with the department prescribed initial clothing necessary to perform their assignment, including shoes and jacket. C.After the employee has twelve (12) months of continuous service, the City shall then provide $40.00 per month for the purpose of uniform maintenance and replacement. D.Uniforms shall be worn and maintained in conformance with established department standards. 13 General & Supervisory Employees ARTICLE 31 – WAGE RATE A.The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: Effective July 1, 2015by 5%. 2. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” B..The City and the Union agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Merit increases shall be effective at the beginning of the next pay period following the employee's anniversary of their date of hire (1st or 16th of the month). C.Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, appointment may be made at a higher step. D.All employees shall be eligible for advancement through the steps based on merit. In cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancement shall establish a new anniversary date for future advancements. E.The Union and City agree to the concept that all employees covered by this Agreement should receive a performance review at least annually. ARTICLE 32 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Union as authorized by employee Payroll Deduction Authorization a deduction for dues, providing there is not more than one deduction per pay period. ARTICLE 33 – STEWARDS ADMINISTRATIVE LEAVE A.The City shall provide a total of one (1) shift per steward per year for use in attending employer-employee related seminars, conferences, etc., with the concurrence of the Human Resources Department. It is agreed that for the purposes of this section, the maximum number of Stewards who are eligible shall be limited to five (5).B.The Union will provide the City with a written list of Stewards upon request by the City. 14 General & Supervisory Employees ARTICLE 34 – REPORT PAY AND COURT PAY A.Report Pay is that pay for all time worked, or reported to work, after the employee, having completed his last regular scheduled shift, left the work location and is requested to report to work from their domicile. Report Pay shall be equally distributed per department and not per section, if the emergency is not of a specific nature, providing the employee is qualified. Each Department shall establish a uniform "Call-Out" policy and procedure for emergencies. The policy shall include, but not be limited to: (1) Equal distribution for call-outs of qualified employees, and (2) establishment of voluntary call-out lists. It is understood that any employee who declines a "call-out" will be removed from the voluntary list and will not be eligible for replacement on that list for a period of six (6) months. B.It is agreed that all employees shall receive either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater, for any and all call-outs. Such pay received shall be considered as full compensation for said call-out and shall not be considered as hours worked for calculation of FLSA overtime. C.It is further agreed that all employees subpoenaed to court while on an off-duty status shall receive either a minimum of three (3) hours pay/accrued Compensatory Time or time and one-half (1-1/2) for actual hours spent in court, or while in an on-call status, whichever is greater. Such pay received shall be considered as full compensation for time so spent and shall not be considered as hours worked for calculation of FLSA overtime. ARTICLE 35 – SHIFT DIFFERENTIAL A.All employees covered by this Agreement working the swing shift shall receive sixty-four cents (.64) per hour Shift Differential Pay. All employees working the graveyard shift shall receive seventy-four cents (.74) per hour Shift Differential Pay. The parties understand that this payment is reportable to PERS and is “PERSable.” B.It is agreed that for the purpose of determining eligibility for Shift Differential Pay, the swing shift commences at 3:00 P.M., and the graveyard shift commences at 11:00 P.M. In order to be eligible for Shift Differential Pay, the assigned shift must have four (4) or more hours after commencement of the shift for which the Member claims Shift Differential Pay. Any employee who is compensated at the rate of one and one-half times their regular rate of pay shall not be eligible for Shift Differential Pay (except for Holidays worked as a part of the employee's regular schedule). C.Police Department 1.It is agreed that in the Police Department the Police Service Officers and Community Services Officers working any shift shall be paid during their lunch break and rest period, subject to recall to work at any time should the need arise. 15 General & Supervisory Employees 2.Lunch breaks shall be taken as close as possible to the middle of the regular work shift. Rest periods shall be taken during each half of the regular work shift. Lunch breaks and rest periods shall be subject to the following conditions: a.They shall not be taken at the beginning or end of either half of the regular work shift. b.They shall not be accumulated nor shall they have any monetary value if unused. c.They must be taken on the work site or within the Police Department/Base III facility although it is recognized that purchases may be made in the vicinity. 3.It is further agreed that supervisors shall make every effort to ensure that the employee receives said rest periods and lunch breaks. ARTICLE 36 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. Community Service Officers assigned temporary upgrade pay as a Supervisor will receive 5% above their regular salary. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” ARTICLE 37 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 38 – EDUCATIONAL INCENTIVE A.The City agrees that Union Members who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees, books, and tuition (up to CSU rates, including summer sessions) paid by the City in advance subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the said courses or if the employee leaves City employment during the semester they are enrolled and received payment. 16 General & Supervisory Employees B.For employees hired after March 1, 1994, reimbursement of tuition shall be on a “pro-rated” basis depending upon the number of hours an employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement; half time @ 50% reimbursement, etc.). C.International Conference of Building Officials (ICBO) Certificate Pay 1.The City shall pay a one-time bonus of $300/certificate/person for holders of International Conference of Building Officials (ICBO) Certificates; said bonus paid for each such Certificate commencing with the second one; Certificates eligible for bonus are: Building Inspector Electrical Inspector Plumbing Inspector Mechanical Inspector Combination Inspector Plans Examiner Uniform Fire Code Rehabilitation/conservation Inspector 2.The City shall reimburse the employee for certification and re-certification costs associated with certification examinations. 3.The parties understand that this pay increment is reportable to PERS as compensation and is “PERSable.” ARTICLE 39 – PUBLIC WORKS STANDBY PAY A.AFTER HOURS EMERGENCY RESPONSE 1.Qualified employees may be assigned, at the discretion of the Public Works Director or Designee, to Standby Duty for after hours emergency response. 2.Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of one hundred and seventy-five dollars ($175.00) per week. 3 While on Standby Duty, the assigned employee shall: carry a department provided pager; respond via telephone within ten (10) minutes to any page; and report fit-for-duty within twenty (20) minutes following receipt of call-out information. The employee shall receive additional compensation for all hours worked pursuant to Article 34 B, “Report Pay.” 4.To be eligible for Standby Duty assignment an individual must: 1) have adequate knowledge of the City’s sewer system, the ability to trouble shoot and operate the sewer rodder, and/or 2) possess a working knowledge of the irrigation systems and operate a chainsaw for tree clearing. 17 General & Supervisory Employees 5 Have the ability to drive/operate the cat, backhoe and dump trucks, and/or 6.Have a working knowledge of all electrical and street lighting systems. The Public Works Superintendent shall certify that an individual possesses the required skills. The parties understand that the stipends set forth in this article are not reportable to PERS as compensation and are not “PERSable.” B.ABSENCE OF PUBLIC WORKS If the Public Works Superintendent is absent for more than a seven (7) calendar day period, an assigned employee will perform the normal duties of the Superintendent, including being on a 24 hour pager and will be compensated at the rate of One hundred and seventy-five dollars ($175.00) per week. In the event that the assigned employee handles the emergency directly, Article 34 B Report Pay will apply. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” ARTICLE 40 – LONGEVITY PAY Employees hired prior to August 1, 1983 will continue to receive Longevity Pay of 10.25%. This amount is reportable to PERS as compensation and is “PERSable.” ARTICLE 41 – PREMIUM PAY A..Training Premium 1.Police Service Officers and Community Service Officers who have been certified as Training Officers, as determined by the department, shall be eligible for Training Officer Premium Pay in the amount of $1 for each hour so assigned training duties. This amount shall be reported to PERS as compensation and is “PERSable.” 2.Eligibility for compensation as a Training Officer shall be annotated by way of an Exception Slip and paid as part of the regular payroll process. B.Lead Worker/Supervisor (Police Service Officer)Premium 1.An individual in the classification of Police Service Officer may, with the approval of the Division Captain and the Chief of Police, be selected to serve in an assignment as Lead Police Services Officer and shall receive a 10% premium above base salary while so assigned. An individual so assigned may be removed with cause. This amount is reported to PERS as compensation and is “PERSable.” 2.The Lead Police Service Officer shall met the criteria, and be responsible for the duties, listed in Exhibit C attached hereto. C. Public Works Department Premiums 18 General & Supervisory Employees 1.Public Works Department employees in the classification of Maintenance I or Maintenance II who meet the requirements of the premium pay categories of (1) Electrician; (2) Carpenter; (3) Traffic Specialist (4) Irrigation Specialist; or (5) Street Maintenance Technician, (6) Sewer/Storm Drain Specialist, as described in Exhibit D, as certified by the Public Works Superintendent, and approved by the Public Works Director may be selected to receive a 10% premium above base salary while assigned the designated duties. A maximum of six (6) employees may receive the premium. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” D.Bilingual Premium 1.Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.” 2.An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3.Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Director. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium. Periodic evaluation of incumbents receiving Bilingual Skill Premium will be required. 4.Should there be more than three (3) applicants for Bilingual Skill Premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to, proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. E.The position of Senior Clerk Typist is changed to Office Assistant. There shall also be a Senior Office Assistant classification. ARTICLE 42 – VACATIONS A.It is agreed that all employees covered by this Agreement shall accrue vacation as follows: 19 General & Supervisory Employees Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.For initial new hires, vacation will accrue but cannot be used. C.No current employee shall have an accrual rate less than the rate in effect as of August 30, 1988. D.All employees may cash in up to eighty (80) hours vacation time per fiscal year. E.Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash out for hours above that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. ARTICLE 43 – SICK LEAVE A.Sick Leave shall be used only in case of sickness or disability of the employee or in the case of serious illness or death within the immediate family. Misuse of Sick Leave shall be grounds for disciplinary action. B.To receive compensation while absent on Sick Leave, employees shall notify the City per their Department's policy. C.When absence is for more than three (3) consecutive working days, the City may require that the reason for the leave be verified by a written statement from an attending physician stating the cause of absence. The employee shall furnish any other proof of sickness reasonably required by the City. D.Employees shall accrue Sick Leave at the rate of seven (7) hours per month. After a balance of 176 hours is accrued, accrual rate shall be eight (8) hours per month. All employees will be paid for the first day sick. E.Each year eligible, all employees shall cash in 100% of all unused sick days earned from December 1 to November 16th of the current year. This cash out is to be paid to the employee on the first payday in December. Provided however, in lieu of cash out employees may convert 100% of their sick time, in excess of one-hundred seventy-six (176) hours, to vacation time. All employees shall maintain a balance of one hundred seventy-six (176) hours to be eligible for any cash out. 20 General & Supervisory Employees F.All employees with a balance of one-hundred seventy-six (176) hours, may annually cash in an additional fifty (50) hours accrued Sick Leave at 100%. The annual date shall be the employee's choice. G.All employees with five (5) years or more service shall be paid seventy-five percent (75%) of all sick hours at their current rate upon termination of employment. All employees with twenty (20) years or more service shall be paid at one hundred percent (100%) of all sick hours at their current rate upon termination of employment. ARTICLE 44 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) days per calendar year to be utilized for Bereavement Leave because of a death in their immediate family. Immediate family for the purposes of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Department Director may grant one (1) additional shift in the event of a death which requires extended travel. ARTICLE 45 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. ARTICLE 46 – MILITARY LEAVE PAY Employees covered by this Agreement will be granted Military Leave pursuant to governing State and Federal law. ARTICLE 47 – HOLIDAYS A.All employees covered by this Agreement working the 5/40 schedule shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr.'s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Thanksgiving Friday; Christmas Eve (5 hours); Christmas Day; New Year’s Eve (5 hours). 21 General & Supervisory Employees B.Employees covered by this Agreement working the 4/40 schedule in positions assigned to areas that are closed on the holidays listed below, shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr's Birthday; President's Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Christmas Day. 1. Community Service Officers & Supervisors a. All employees covered by this Agreement working as a Community Services Officer and/or Community Service Supervisor shall receive the following holidays off with pay: Thanksgiving; Christmas Day; New Years’ Day b. All employees covered by this Agreement working as a Community Services Officer and/or Community Services Supervisor are eligible to receive Holiday pay for the following Holidays: Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans’ Day. If an employee is not scheduled to work on a designated Holiday, they shall be compensated 10 hours Holiday Comp Time (HCE) or Holiday Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee at a rate of time and one-half for overtime worked, in addition to the previously mentioned 10 hours Holiday Comp Time or Pay. If an employee works on a holiday that falls on their regular workday, the employee shall receive 15 hours (10 hours Holiday times 1.5) Holiday Comp Time or Pay in addition to their regular rate of pay for that day. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensation Time or pay for those hours earned. C.All employees covered by this Agreement working a 9/80 schedule shall receive ninety (90) hours of Holiday Time per calendar year. Each year of this Agreement, the 9/80 holiday schedule for "A” Shift and “B” Shift will be developed and agreed to by Union and City. D.For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. This does not apply to employees in the classification of Police Service Officer/Lead/Supervisor, Community Services Officer and Community Service Supervisor. For these positions, Holidays shall be observed on the specific calendar day that the Holiday actually falls on (not necessarily on the day that City Hall is closed in observance of the Holiday) For example, if Christmas day falls on a Sunday, the Holiday for the above noted positions will be observed on that Sunday. 22 General & Supervisory Employees E.Police Service Officers/Lead/Supervisors 1. All employees’ covered by this Agreement working as a Police Service Officer, Lead Police Service Officer, or Police Service Officer Supervisor, are eligible to receive Holiday pay for the following Holidays: New Year’s Day; Martin Luther King, Jr.’s Birthday, President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Christmas Day. 2.If an employee is not scheduled to work on that Holiday, they shall be compensated 10 hours Holiday Comp Time or Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee time and one-half for any overtime hours worked up to 10 hours. Any hours worked over ten (10) will be paid at two and one-half times their regular rate in addition to the 10 hours of Holiday Comp Time/Pay stated above. If an employee works on a holiday that falls on their regular work day, the employee shall receive their regular rate of pay in addition to time and one-half for all hours worked, up to ten (10). Any hours worked over ten (10) will be paid at time two and one-half times their regular rate. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensatory Earned (HCE) or pay for those hours earned. F.In addition to the above, all employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only).Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 48 – COMPENSATORY TIME A.In lieu of pay, Compensatory Time may be earned at a rate of one and one-half times the actual hours worked in an overtime Situation. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. 23 General & Supervisory Employees B.In a holiday situation, Compensatory Time can be earned as indicated in Article 27 and can be accrued up to 100 hours with an automatic cash out of any overage. C.Separate accrual banks shall be maintained for each type of Compensatory Time. D.The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be made in accordance with departmental policies. E.Employees may elect to cash-in accrued compensatory time except during any pay period in which the employee is absent without pay. ARTICLE 49 – RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired on or after July 1, 2011 up to and concluding December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective July 1, 2011 when a new contract with PERS was signed. Prior to January 1, 2013, the City paid the employee’s 7% contribution to PERS and did not reopen this issue during the 2011-12 negotiations. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and will not reopen this issue during the 2011-12 negotiations. B. Except as set forth in subsection C immediately below, each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1.Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. 24 General & Supervisory Employees C.Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees , whichever is greater, as required by new Government Code section, 7522.30(c). D.Any employee covered by this Agreement will be eligible, upon service retirement from this City, for a medical supplement. Said supplement shall be in the following amount: 1.For those who retired after July 1, 2008: The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.For those who retired before June 30, 2008: For service retirement at age fifty-five (55) with a minimum of twenty (20) years continuous service, a $250.00 (or cost of policy whichever is less) per month medical insurance supplement, provided, however, that no currently retired employee shall have a benefit amount less than they are currently receiving. 3.Said supplement shall commence with the first month following the employee's service retirement in which the employee is responsible for payment of the insurance premium. 4.In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan or coverage through a spouse or domestic partner’s medical plan. 5.Retirees who are eligible for a supplement but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6.Any employee receiving a benefit under this Article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such 25 General & Supervisory Employees Federal and/or State medical insurance plan or equivalent no longer exists. ARTICLE 50 – HEALTH AND WELFARE A. The City agrees to make available health, dental, vision, long term disability, psychological health, and life insurance. B. The City shall provide a life insurance policy for each employee payable in the amount of $40,000. C. The City will pay the full premium for the employee’s long term disability and life insurance, the employee and one dependent for health insurance, and full family coverage for dental and psychological health insurance. The full cost of the vision insurance shall be borne by the employee. D. The City and the union mutually recognize the need to explore cost containment measures to control the increasing rates of the various lines of insurance coverage provided to City employees. As part of the annual insurance program renewal process, the City shall explore various alternate benefit levels to mitigate premium increases such as changes to copayments and deductibles. The City agrees to meet with the Insurance Review Committee to review and discuss any proposed changes to existing benefit levels. ARTICLE 51 – LONG TERM DISABILITY A.An employee utilizing the Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The following provisions set forth unit Members’ rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”, and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this Article shall mean leave pursuant to the FMLA and CFRA. 2.Eligible Members are entitled to a total of 12 weeks of leave during any 12-month period. A Member’s entitlement to leave for the birth or placement of a child for adoption or foster care with the employee expires 12 months after the birth or placement. 26 General & Supervisory Employees 3.The 12-month period for calculating leave entitlement will be a “rolling period” measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever a Member requests leave, the City will look back over the previous 12-month period to determine how much leave has been used in determining how much leave a Member is entitled to. 4.If a Member uses leave for any reason permitted under the law, he/she may concurrently utilize all other accrued leaves in connection with the leave. The utilization of other accrued leaves will run concurrently with the leave. 5.Members must fill out the following applicable forms in connection with leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 51 A shall apply regarding the accrual of vacation, sick, holiday pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 52 – LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer employees thereby affected. B.The City shall give such employees not less than thirty (30) days advance notice of separation and reason therefore. C.Layoff shall be made within classes of positions and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary employee. All probationary employees in the affected class or classes shall be laid off prior to the layoff of any permanent employee in the affected class or classes and such layoff shall be by seniority. D.The criterion used in determining the order of separation shall be seniority. Seniority is defined as the total time worked within one's current classification. Wherever seniority in classification is equal, the following criteria shall be applied in the order below: 1.Total City service 2.Relative position on the certified eligibility list 3.Drawing of lots 27 General & Supervisory Employees E.The seniority date shall be the date of permanent appointment from a certified Civil Service List. For those employees who have served in their current classification prior to 1981, the seniority date will be the date of appointment via personnel action. F.Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. G.Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, leave of absence or suspension from the competitive service but shall include time served on military leave of absence. H.When a layoff affects a classification which crosses department lines, the junior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs D, E and F. I.Employees laid-off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. ARTICLE 53 – RETURN TO WORK FROM LAYOFF A.It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. B.Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two years unless re- employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C.In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment list. D.In the event that an employee on a rehire list is offered a position in a lower classification from which he/she was laid off and does not accept said position, his/her name shall be removed from the lower classification rehire list but will remain on the higher classification list. E.Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re-employment list for the higher classification until said re-employment list expires. F.Notices of recall from layoffs shall be sent by certified mail (return receipt requested) and shall specify the date for reporting to work which shall not be 28 General & Supervisory Employees more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the recognized bargaining agent. employees to be laid off shall submit to the Personnel office their current address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G.Any employee failing to respond in writing within five (5) days of recall, or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met or the list(s) is exhausted. H.Upon recall from lay-off, all accruals will be based on criteria set forth in Article 52 Layoff, paragraphs D, E and F. ARTICLE 54 – REDUCTION IN LIEU OF LAYOFF A.It is mutually agreed that an employee whose position is abolished shall be permitted to drop back into the next lower classification within the same classification family and (i.e. Maintenance II to Maintenance I; Senior Account Clerk to Account Clerk) within his/her department and continue in service provided he/she is qualified to perform the duties of the lower classification. The layoff, if any, shall be made in the lowest grade in the department of the employee having the least seniority. B.In the case of reduction of any employee in the City Service to a class with a lower pay range such employee's salary shall be reduced to a pay step in the lower range corresponding to less than one step in dollar amount below that which he held in the higher class before such reduction. C.For purposes of future step advancement, accrued time in the higher classification step shall be retained. D.An employee whose position is abolished shall be permitted to continue in service in a lateral position (same salary range) within their department if there is a vacancy and the employee meets the minimum qualifications for the vacant position. E.An employee shall be required to successfully complete a thorough background investigation for any position they assume as a result of reduction in-lieu or lateral transfer if such a background investigation is required of a new-hire employee. 29 General & Supervisory Employees ARTICLE 55 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event the Union Members covered by this MOU wish to grieve the City's selection, the City will give due consideration to the facts presented and may select a new facility. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. B.An employee who suffers an injury on duty on or after that date will continue to have payment of the City's portion of all health insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Accrual of vacation, sick and holidays shall be governed by the provisions of Article 51(A). D.Nothing herein shall prevent an employee from utilizing their accrued time in addition to receiving temporary disability payments under the provisions of the Workers' Compensation laws of the State of California in order to maintain their full salary. ARTICLE 56 – DISCIPLINE, SUSPENSION, DISCHARGE A.The City understands the value of progressive discipline and will endeavor to incorporate that procedure in its disciplinary policy. Therefore, as a guideline, the City will endeavor to adhere to the following progressive disciplinary procedure: 1.Written Notice(s) 2.Written reprimand(s) 3.Suspension(s); Reduction-in-Pay; Demotion 4.Demotion/Reduction in pay 5.Termination B.The above procedure will be used only as a guideline and will apply to all of the Union's classifications and positions. C.Appeals of Discipline shall be governed by the provisions of Article 57. 30 General & Supervisory Employees ARTICLE 57 - GRIEVANCES/APPEAL OF DISCIPLINE A.Purpose of Grievance/Appeal Procedures: 1.To promote improved Employer-employee relations by establishing procedures on matters. 2.To provide that Grievances/Appeals shall be settled as near as possible to the point of origin. 3.To provide that the Grievance/Appeal procedures shall be as informal as possible. B.A "Grievance” shall be defined as a controversy between the City and the Union or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1.Any matter involving the application of any provision of this Agreement; or 2.Any matter involving the violations of any provision or intent of this Agreement; or 3.Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against him or her. D.There shall be an earnest effort on the part of both parties to settle grievances/appeals promptly through the steps listed below. Grievances/Appeals must be processed with Union participation. E.STEP 1 Grievance - An employee's Grievance/Appeal must be submitted in writing by the employee fully stating the facts surrounding the Grievance/Appeal and detailing the specific provisions of this Agreement alleged to have been violated, and presented to the first line supervisor or management representative immediately in charge of the aggrieved/disciplined employee within fifteen (15) calendar days after the employee could have been reasonably expected to have had knowledge. The supervisor or management representative shall reply to the employee by the end of the fifteenth (15th) calendar day following the presentation of the Grievance/Appeal and the giving of such answer will terminate Step 1. F.STEP 2 - If the Grievance/Appeal is not settled in Step 1, the Grievance/Appeal will be presented to the Department Director (or, in the case of an appeal of a disciplinary action initiated by a Department Director or where the Department 31 General & Supervisory Employees Director participated in the decision to administer discipline, to the Personnel Director) within ten (10) calendar days after termination of Step 1. Appeals of written reprimands shall be presented to the Personnel Director. A meeting with the employee, shop steward and Department Director/Personnel Director (or designee) will be arranged at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is received by the Department Director/Personnel Director (or designee). The Department Director/Personnel Director (or designee) may invite other Members of management to be present at such meeting. The Department Director/Personnel Director (or designee) will give a written reply by the end of the seventh (7th) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. G.An appeal of Discipline in the form of a Written Notice shall not be continued beyond the second step. H.In the case of an appeal of discipline in the form of a written reprimand, if the appeal is not resolved to the satisfaction of the disciplined employee, the employee may request the matter be submitted to a mediator who is a Member of the State of California Mediation Service. Any such request for mediation shall be made within 7 calendar days of the conclusion of Step 2 of the Appeal process. Following mediation, any determination regarding the written reprimand shall be final and no further appeal shall be allowed. I.STEP 3 - If the Grievance/Appeal is not settled in Step 2, it shall be submitted to the City Manager. The Union Representative and City Manager or his designee shall, within seven (7) calendar days after the termination of Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is referred to Step 3. A decision shall be rendered within seven (7) calendar days from the date of such meeting. The decision shall be in writing. The giving of such reply will terminate Step 3. J.Time limits, as set forth above for each of the steps may be extended by mutual Agreement between the parties but neither party shall be required to so agree. K.In the event the Union calls witnesses that must be excused from work, the City agrees to excuse same in a paid status. The parties agree that in the event the Union Member or the Union fail to comply with the time limits contained herein, such failure constitutes a waiver of the right to prosecute the Grievance/Appeal; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s/appellant's position and remedy. L.It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 32 General & Supervisory Employees ARTICLE 58 – ARBITRATION A.Grievances/Appeals which are not settled pursuant to the Grievance/Appeal procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the conclusion of Step 3 of the Grievance/Appeal procedure. B.As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C.Either the City or the Union may call any employee as a witness, and the City agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Union; the Union may pay the expense. D.The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. E.The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties to the dispute. F.The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Article. G.The arbitrator may hear and determine only one grievance/appeal at a time without the express Agreement of the City and the Union. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. 33 General & Supervisory Employees ARTICLE 59 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this _____ day of October XX, 2015. CALIFORNIA TEAMSTERS PUBLIC PROFESSIONAL & MEDICAL EMPLOYEES CITY OF HERMOSA BEACH UNION, LOCAL 911 _________________________________________________________________ Carlos Rubio , Teamsters Local 911 Thomas Bakaly, City Manager Business Representative _________________________________________________________________ Tracey Carter, Union Steward Viki Copeland, Finance Director _________________________________________________________________ John Cordova, Union Steward Robert A. Blackwood, HR Manager _________________________________ Chris Aviles, Union Steward __________________________________ Bradley Cocking, Union Steward __________________________________ Frances Estrada, Union Steward 34 General & Supervisory Employees EXHIBIT A GENERAL & SUPERVISORY BARGAINING UNIT EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 GRADE TITLE Monthly Salary Range 1 2 3 4 5 G01 BUILDING INSPECTOR 5402 5673 5955 6252 6567 G06 CODE ENFORCEMENT OFFICER 4450 4672 4906 5149 5407 G13 POLICE SERVICE OFFICER 4371 4591 4822 5063 5316 G21 SECRETARY 4281 4495 4722 4957 5205 G23 SENIOR ACCOUNT CLERK 4281 4495 4722 4957 5205 G25 EQUIPMENT MECHANIC 4077 4280 4492 4719 4954 G29 MAINTENANCE II 3888 4084 4284 4504 4727 G31 COMMUNITY SERVICES OFFICER 3888 4084 4284 4504 4727 G33 ACCOUNT CLERK 3888 4084 4284 4504 4727 G35 PARKING METER MAINTENANCE TECH 3888 4084 4284 4504 4727 G39 OFFICE ASSISTANT 3491 3665 3848 4038 4239 G41 MAINTENANCE I 3491 3665 3848 4038 4239 G43 BUILDING & PLANNING TECHNICIAN 3901 4095 4300 4514 4741 SUPERVISORY CLASSIFICATIONS Monthly Salary Range 1 2 3 4 5 S01 PUBLIC WORKS CREWLEADER 4891 5137 5394 5661 5945 S03 SENIOR EQUIPMENT MECHANIC 4891 5137 5394 5661 5945 S07 COMMUNITY SERVICES FIELD SUPERVISOR 4735 4975 5224 5482 5753 S09 POLICE SERVICE OFFICER SUPERVISOR 5171 5429 5707 5986 6285 1 General & Supervisory Employees EXHIBIT C LEAD POLICE SERVICE OFFICER CRITERIA/DUTIES 1.Must have been satisfactorily performing all job functions within the classification of Police Service Officer. 2 Shall be Police Service Training Officer certified within twelve (12) months of appointment. 3.Must be able to utilize a Records Management System (RMS) with independence and efficiency. 4.Shall be responsible for supervision and scheduling of assigned Police Service Officers. 5.Shall participate in and coordinate performance evaluations and recommend training as necessary for assigned personnel. 6.Shall represent the jail division at department and other meeting as required. 7.Shall be responsible for recommending policies and procedures for jail operations and ensuring compliance with same when approved. 8.Shall assist in the maintenance of the jail operation manual. 9.Shall have responsibility for coordination and scheduling of the department’s Trustee Program. 10.Must have the ability to make responsible and prudent decisions in all assigned areas that pertain to the functions of the department. 2 General & Supervisory Employees EXHIBIT D PUBLIC WORKS DEPARTMENT PREMIUM PAYS CRITERIA/DUTIES A.ELECTRICIAN 1.Must be able to independently trouble shoot and effectively repair malfunctioning circuits and systems. 2 Must have ability to build and install high voltage components and systems. 3.Must have familiarity with, and ability to apply, Uniform Electrical Code standards. 4.Must have ability to work with and install 110 voltage systems. 5.Must be able to repair and/or replace malfunctioning components. 6.Must be able to prioritize job requests and train and supervise other employees. 7.Must have knowledge of, and be able to be assigned responsibility for, signal and street lighting systems. 8.Must have knowledge of Cal/OSHA and other accepted safety standards and approved methods of electrical installation. 9.Must have completed a minimum of three years of varied experience performing the duties of a journey level electrician. B.CARPENTER 1.Must have ability to repair roofs, install drywall, and apply stucco. 2.Must have ability to perform both rough and finish carpentry. 3.Must have ability to interpret and build from building plans. 4.Must have ability to prioritize job requests and train and supervise employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. 6.Must have knowledge of, and ability to apply, Uniform Build Code standards. 7.Must have completed at least one year of varied experience performing the duties of a journey level carpenter. 3 General & Supervisory Employees C.TRAFFIC SPECIALIST 1.Must have knowledge of, and ability to apply, CalTrans manual standards as regards street markings, signage, general specifications, and traffic controls. 2.Must have ability to maintain and repair hydraulic and electrical painting equipment. 3.Must have ability to repair pumps. 4.Must have ability to prioritize job requests and train and supervise other employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. D.IRRIGATION SPECIALIST 1.Must be able to maintain and repair complicated automatic irrigation systems. 2.Must possess understanding of hydraulic theory. 3.Must be able to read and build from landscape and irrigation plans. 4.Must have ability to prioritize job requests and train and supervise other employees. 5.Must have knowledge of, and ability to apply, accepted safety standards. E.STREET MAINTENANCE TECHNICIAN 1.Must be proficient in form setting and concrete estimating, pouring and finishing. 2.Must be proficient in estimating, laying and compacting asphalt concrete including proficiency in operation of light and heavy equipment such as backhoe, roller, tamper and saw. 3.Must be familiar with both concrete and asphalt concrete jobs. 4.Must be proficient in the safe operation of small machine operations including acetylene/oxygen cutting torch, coring machine, compressor and pavement breakers, skill saw and other small power tools, grinders, water and sand blaster, steam cleaner and other assorted hand tools. 5.Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. 4 General & Supervisory Employees 6.Will be responsible for the supervision of small construction crews. 7.Must have ability to prioritize job requests and train and supervise other employees. F.SEWER/STORM DRAIN SPECIALIST 1.Must be proficient in reading and understanding existing sewer maps/videos and related documents. 2.Must be proficient in operating existing sewer rodding equipment, i.e. Sreco flexible sewer rodder and assorted small and medium sewer “snakes.” 3.Must be proficient in entering and exiting enclosed areas safely including manholes and pump stations. 4.Must be proficient in operating existing heavy equipment on the beach, such as the Cat 943 tracked Front Loader. 5.Must be able to prioritize job requests and train and supervise other employees. 6.Must be able to respond to emergency requests after regular working hours. 7.Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES JULY 1, 2015 - JUNE 30, 20XX TABLE OF CONTENTS SUBJECT PAGE AGENCY SHOP ........................................................................................................... 14 BEREAVEMENT LEAVE................................................................................................... 9 DEFERRED COMPENSATION .......................................................................................... 4 EDUCATIONAL ALLOWANCE ........................................................................................... 6 FAMILY AND MEDICAL CARE LEAVE .............................................................................. 11 GRIEVANCES/APPEAL OF DISCIPLINE ........................................................................... 13 HEALTH AND WELFARE ............................................................................................... 11 HOLIDAYS .................................................................................................................... 9 JURY DUTY.................................................................................................................. 9 LAYOFF ..................................................................................................................... 11 LONG TERM DISABILITY .............................................................................................. 11 MANAGEMENT RIGHTS.................................................................................................. 2 MERIT PAY .................................................................................................................. 6 MILITARY LEAVE........................................................................................................... 9 MODIFICATION RE-OPENER......................................................................................... 14 NON-DISCRIMINATION................................................................................................... 4 OUT OF CLASS PAY .................................................................................................... 14 OVERTIME ................................................................................................................... 7 PREAMBLE................................................................................................................... 2 PREMIUM PAY .............................................................................................................. 4 PROBATION.................................................................................................................. 4 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES LEAVE ............................................... 8 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT....................... 15 RECOGNITION .............................................................................................................. 2 REDUCTION IN LIEU OF LAYOFF ................................................................................... 12 RETIREMENT.............................................................................................................. 10 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR ............................................................ 13 SHORT TERM DISABILITY............................................................................................. 11 SICK LEAVE ................................................................................................................. 8 TERM OF AGREEMENT ................................................................................................ 15 UNIFORMS ................................................................................................................... 7 VACATION.................................................................................................................... 7 WAGE RATE................................................................................................................. 4 2 Professional & Administrative Employees MEMORANDUM OF UNDERSTANDING FOR THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES UNIT ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee relations between the City of Hermosa Beach, California and the Professional and Administrative Employees who are represented by the Hermosa Beach Professional and Administrative Employees (P&AE). ARTICLE 2 – RECOGNITION The City recognizes the P&AE as the exclusive bargaining representative for all Employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to members of the P&AE. ARTICLE 3 – MANAGEMENT RIGHTS A.It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on Employees of the bargaining unit, the City agrees to meet and confer with representatives of the P&AE, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C.MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 3 Professional & Administrative Employees 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any Employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing services. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine selection, promotion, or transfer of Employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to Employees. 16.Determine policy affecting the selection of new Employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which operations are to be conducted. 4 Professional & Administrative Employees 25.Require Employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 28.Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 4 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any Employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of fellow Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Director, Human Resources Director/Manager or the City Manager in a timely manner. ARTICLE 5 – PROBATION There shall be a one (1) year probationary period for all appointments to the Professional and Administrative classes as described in this Resolution. ARTICLE 6 – WAGE RATE The City agrees to hire and appropriately compensate capable Professional and Administrative Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, contribution for PERS, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: A. Effective July 1, 2015, by 5%. B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5 Professional & Administrative Employees ARTICLE 7 – DEFERRED COMPENSATION Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 8 – PREMIUM PAY A.Bilingual Skill Premium 1.Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time Employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. 2.An Employee receiving bilingual skill premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a bilingual skill premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3.Employees with bilingual ability will be tested for oral skill in the designated language by the Human Resources Director/Manager. Applicants must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium may be required. 4.Should there be more than three (3) applicants for bilingual premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to: proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. B.Special Event Supervision Premium (Not reportable to PERS) 1.Any Recreation Supervisor assigned responsibility for coordination of resources, emergency response, oversight, and on-call availability for large-scale commercial special events scheduled during other than regularly scheduled work hours may receive a three hundred dollar ($300) per event day premium. Should it be determined that this classification is not exempt from FLSA overtime, then this section would be deleted. This amount shall not be reported to PERS as compensation and is thus not “PERSable.” 2.Any individual so assigned by the Community Resources Director may receive said premium lieu of any accrual of Administrative Time. In no case shall an Employee receive Administrative Time and premium concurrently, but will receive one or the other. Administrative Time may only be accrued in lieu of premium with prior approval of the Community Resources Director. 6 Professional & Administrative Employees 3.The City agrees that individuals in classifications other than Recreation Supervisor may be assigned the responsibilities described above if they are designated as qualified by the Community Resources Director. 4.No more than one individual per event day shall be eligible to be assigned as Special Event Supervisor and receive this pay. C.Public Works Superintendent Premium Pay (Not reportable to PERS) 1.An Employee classified as the Public Works Superintendent shall be eligible to receive a ten percent (10%) monthly premium above salary base for duties performed in maintaining an emergency “call out” program for the Public Works Department. The duties shall include responding to emergency after hour’s calls from Police Dispatch or other appropriate Department, and coordinating work crews to respond to the emergency. 2.This premium is compensation for all nonscheduled after hours duties. This amount shall not be reported to PERS as employee compensation and is thus not “PERSable.” D. Planning Division Manager Premium Pay (Not reportable to PERS) 1.An Employee classified as Senior Planner may be eligible for Planning Division Manager Premium Pay in an amount up to 10% above base salary as determined by the Community Development Director and approved by the City Manager. 2.To be eligible for Division Manager Premium Pay, the Senior Planner must demonstrate continuing superior performance for at least one year in managing the Planning Division of the Community Development Department, and possess at least 5 years of experience either in the City or in another jurisdiction in a similar role. 3.Division Manager responsibilities include, but are not limited to: supervision of professional and clerical staff; completion of special and ongoing projects as assigned related to long-range planning, policy development, and sustainability programs; management of all current planning functions; preparation and presentation of Planning Commission, City Council and other task force/committee reports; preparation and monitoring of the division’s budget; training, and evaluation of personnel; management of consultant contracts, and, review of projects for conformance with zoning ordinance and municipal code standards. 4.Eligibility for Division Manager Premium Pay may be rescinded (or reduced) by the Community Development Director for failure to perform Division Manager Duties and responsibilities in a superior manner. 7 Professional & Administrative Employees E.Individuals covered by this Agreement in the classification of Assistant Engineer or Associate Engineer shall receive a 10% premium for Professional Engineer certification. ARTICLE 9 – MERIT PAY (Reportable to PERS) The following P&AE Employees will be eligible to receive Merit Pay for superior performance: Senior Planner, Associate Engineer, Assistant Engineer, Building & Code Enforcement Official, Planning Associate, Public Works Superintendent, Citation Records Administrator, Recreation Supervisor, Management Analyst, GIS Analyst, Crime & Intelligence Analyst, Community Services Division Manager, Planning Assistant, and Accounting Supervisor.Said bonus pay will be up to a maximum of +5% of base monthly pay payable for three-month (quarterly) increments. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each quarter. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the quarter that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5%Superior Performance Bonus (employee met nearly 100% of the goals) 4%Superior Performance Bonus (employee met at least 80% of the goals) 3%Superior Performance Bonus (employee met at least 60% of the goals) 2%Superior Performance Bonus (employee met at least 40% of the goals) 1%Superior Performance Bonus (employee met at least 20% of the goals) B.For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. ARTICLE 10 – EDUCATIONAL ALLOWANCE A.City agrees that P&AE Employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition for any CSU campus (employees who attend a non-CSU campus will receive up to the average of CSULB, CSUDH & CSULA) rates paid by the City in advance, subject to approval of the City Manager The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. 8 Professional & Administrative Employees B.Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, half time @ 50% reimbursement, etc.). ARTICLE 11 – UNIFORMS Uniforms will be provided to the Public Works Superintendent as approved by the Department Director. ARTICLE 12 – VACATION A.It is agreed that all Employees covered by this Agreement shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C.Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash- out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D.Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 13 – OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2.For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B.The City agrees to pay association members in the following classifications time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to 9 Professional & Administrative Employees employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. Classifications eligible for overtime compensation in accordance with the FLSA include: Administrative Assistant Deputy City Clerk Administrative Services Coordinator C.The following classifications have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime. Accounting Supervisor Associate Engineer Assistant Engineer Building and Code Enforcement Official Community Services Division Manager Crime & Intelligence Analyst Citation Records Administrator GIS Analyst Management Analyst Planning Assistant Planning Associate Public Works Superintendent Recreation Coordinator Senior Recreation Supervisor Senior Planner D.Employees in exempt classifications listed above shall receive fifty (50) hours of additional Administrative Leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Administrative Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. ARTICLE 14 – SICK LEAVE A.Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. 10 Professional & Administrative Employees B.Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C.In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D.Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E.Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F.Employees shall be eligible to use but not cash out sick leave during their probationary period. ARTICLE 15 – BEREAVEMENT LEAVE Each Employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in Article 14 above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. ARTICLE 16 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. 11 Professional & Administrative Employees ARTICLE 17 – MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 18 – HOLIDAYS A.All Employees covered by this Agreement shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B.When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Association for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. All employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st.ARTICLE 19 – RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011 Tier II. For new employees hired on or after July 1, 2011 and ending December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. . The City paid the employee’s 7% contribution to PERS. Prior to January 1, 2013, the City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and did not reopen this issue prior to the 2012- 13 negotiations. B.Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follow: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3.Effective July 1, 2014, an additional 2% for a total of 7%. 12 Professional & Administrative Employees 4.The City adopted the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. C.Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1.2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). C.Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1.The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3.In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4.Retirees who are eligible for a supplement but who are not covered on the City insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5. Any Retiree receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. ARTICLE 20 – HEALTH AND WELFARE A.The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. 13 Professional & Administrative Employees B.Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer with the bargaining unit should there be a change in providers or a change in benefit level. C.City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D.The City will pay for Employee’s Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E.An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $666.00 per month. in lieu of City provided coverage. F.The City and P&AE mutually recognize the need to maintain existing health insurance cost-containment measures and to continue to control health insurance costs. Toward that end, the City and P&AE agree to establish an “Insurance Review” committee that shall meet prior to each benefit renewal year to evaluate and recommend renewal coverage. ARTICLE 21 – SHORT & LONG TERM DISABILITY A.The City’s Short Term Disability Insurance Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1,125 per week. The City’s Long Term Disability Insurance Plan, has a maximum benefit of $4,500 per month and begins after 90 days. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2.Eligible Employees are entitled to a total of 12 weeks of Leave during any 12- month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 14 Professional & Administrative Employees 3.The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4.If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5.Employees must fill out the following applicable forms in connection with Leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 22 – LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B.The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C.The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. 15 Professional & Administrative Employees ARTICLE 23 – REDUCTION IN LIEU OF LAYOFF It is mutually agreed that an Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. ARTICLE 24 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B.An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 25 – GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation by Professional and Administrative Employees that the City has violated the terms of this Resolution. A.The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B.If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C.If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D.Grievances regarding the provisions contained within this memorandum of understanding, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E.As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators 16 Professional & Administrative Employees submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F.Either the City or the Association may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H.The decision of the arbitrator within the limits herein prescribed shall be advisory only. I.The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 26 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. Association members and the City can meet and confer on mutually desirable changes as needed. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 27 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. 17 Professional & Administrative Employees ARTICLE 28 – AGENCY SHOP A.All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Association in good standing for the term of this Agreement or pay a monthly service fee equal to Association dues to the Association. B.Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Association, however, such employee shall be required to pay a monthly sum equal to Association dues to one of the charitable organizations listed below in the same manner as stated in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 29 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT A. The City is cognizant of the crucial role that the Professional and Administrative Employees (P&AE) have in implementing and enforcing the City’s policies, practices and procedures. The P&AE wholeheartedly accept these responsibilities and are committed to the success of City goals. The P&AE agrees to encourage Employees in an attitude of excellence of job performance and increased productivity. B.Both the City and the P&AE must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The P&AE is a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the P&AE as an outstanding management support team. 18 Professional & Administrative Employees ARTICLE 30 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this __________ day of ________ , 2015. PROFESSIONAL & ADMINISTRATIVE EMPLOYEES OF HERMOSA BEACH CITY OF HERMOSA BEACH NEGOTIATING COMMITTEE _________________________________ _______________________________ Liz Zeigler Thomas Bakaly, City Manager _________________________________________________________________ Viki Copeland, Finance Director _________________________________________________________________ Brian Niehaus, City Employees Associates Robert A. Blackwood, Interim HR Manager 19 Professional & Administrative Employees EXHIBIT A PROFESSIONAL & ADMINISTRATIVE EMPLOYEE’S GROUP EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 Monthly Salary Range 1 2 3 4 5 A01 SENIOR PLANNER 7003 7348 7718 8102 8507 A02 ASSOCIATE ENGINEER 6753 7091 7445 7815 8203 A04 ASSISTANT ENGINEER 5739 6025 6327 6643 6974 A06 PLANNING ASSISTANT 5001 5254 5518 5792 6079 A07 PUBLIC WORKS SUPERINTENDENT 6090 6396 6714 7049 7398 A10 ACCOUNTING SUPERVISOR 5458 5732 6023 6322 6635 A11 CITATION RECORDS ADMINISTRATOR 5458 5732 6023 6322 6635 A15 SR RECREATION SUPERVISOR 5529 5804 6098 6402 6720 A16 RECREATION COORDINATOR 4642 4874 5118 5374 5643 A19 ADMINISTRATIVE ASSISTANT 5063 5315 5584 5862 6156 A21 DEPUTY CITY CLERK 5063 5315 5584 5862 6156 A22 ADMINISTRATIVE SERVICES COORDINATOR 5458 5732 6023 6322 6635 A24 GIS ANALYST 5356 5624 5905 6201 6511 A28 MANAGEMENT ANALYST 5129 5386 5655 5938 6235 A29 COMMUNITY SERVICES DIVISION MANAGER 6715 7051 7404 7774 8163 A30 CRIME & INTELLIGENCE ANALYST 5995 6295 6610 6941 7288 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES JULY 1, 2015 - JUNE 30, 20XX TABLE OF CONTENTS SUBJECT PAGE AGENCY SHOP ........................................................................................................... 14 BEREAVEMENT LEAVE................................................................................................... 9 DEFERRED COMPENSATION .......................................................................................... 4 EDUCATIONAL ALLOWANCE ........................................................................................... 6 FAMILY AND MEDICAL CARE LEAVE .............................................................................. 11 GRIEVANCES/APPEAL OF DISCIPLINE ........................................................................... 13 HEALTH AND WELFARE ............................................................................................... 11 HOLIDAYS .................................................................................................................... 9 JURY DUTY.................................................................................................................. 9 LAYOFF ..................................................................................................................... 11 LONG TERM DISABILITY .............................................................................................. 11 MANAGEMENT RIGHTS.................................................................................................. 2 MERIT PAY .................................................................................................................. 6 MILITARY LEAVE........................................................................................................... 9 MODIFICATION RE-OPENER......................................................................................... 14 NON-DISCRIMINATION................................................................................................... 4 OUT OF CLASS PAY .................................................................................................... 14 OVERTIME ................................................................................................................... 7 PREAMBLE................................................................................................................... 2 PREMIUM PAY .............................................................................................................. 4 PROBATION.................................................................................................................. 4 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES LEAVE ............................................... 8 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT....................... 15 RECOGNITION .............................................................................................................. 2 REDUCTION IN LIEU OF LAYOFF ................................................................................... 12 RETIREMENT.............................................................................................................. 10 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR ............................................................ 13 SHORT TERM DISABILITY............................................................................................. 11 SICK LEAVE ................................................................................................................. 8 TERM OF AGREEMENT ................................................................................................ 15 UNIFORMS ................................................................................................................... 7 VACATION.................................................................................................................... 7 WAGE RATE................................................................................................................. 4 2 Professional & Administrative Employees MEMORANDUM OF UNDERSTANDING FOR THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES UNIT ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee relations between the City of Hermosa Beach, California and the Professional and Administrative Employees who are represented by the Hermosa Beach Professional and Administrative Employees (P&AE). ARTICLE 2 – RECOGNITION The City recognizes the P&AE as the exclusive bargaining representative for all Employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to members of the P&AE. ARTICLE 3 – MANAGEMENT RIGHTS A.It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on Employees of the bargaining unit, the City agrees to meet and confer with representatives of the P&AE, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C.MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 3 Professional & Administrative Employees 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any Employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing services. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine selection, promotion, or transfer of Employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to Employees. 16.Determine policy affecting the selection of new Employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which operations are to be conducted. 4 Professional & Administrative Employees 25.Require Employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 28.Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 4 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any Employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of fellow Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Director, Human Resources Director/Manager or the City Manager in a timely manner. ARTICLE 5 – PROBATION There shall be a one (1) year probationary period for all appointments to the Professional and Administrative classes as described in this Resolution. ARTICLE 6 – WAGE RATE The City agrees to hire and appropriately compensate capable Professional and Administrative Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, contribution for PERS, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: A. Effective July 1, 2015, by 5%. B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5 Professional & Administrative Employees ARTICLE 7 – DEFERRED COMPENSATION Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 8 – PREMIUM PAY A.Bilingual Skill Premium 1.Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time Employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. 2.An Employee receiving bilingual skill premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a bilingual skill premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3.Employees with bilingual ability will be tested for oral skill in the designated language by the Human Resources Director/Manager. Applicants must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium may be required. 4.Should there be more than three (3) applicants for bilingual premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to: proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. B.Special Event Supervision Premium (Not reportable to PERS) 1.Any Recreation Supervisor assigned responsibility for coordination of resources, emergency response, oversight, and on-call availability for large-scale commercial special events scheduled during other than regularly scheduled work hours may receive a three hundred dollar ($300) per event day premium. Should it be determined that this classification is not exempt from FLSA overtime, then this section would be deleted. This amount shall not be reported to PERS as compensation and is thus not “PERSable.” 2.Any individual so assigned by the Community Resources Director may receive said premium lieu of any accrual of Administrative Time. In no case shall an Employee receive Administrative Time and premium concurrently, but will receive one or the other. Administrative Time may only be accrued in lieu of premium with prior approval of the Community Resources Director. 6 Professional & Administrative Employees 3.The City agrees that individuals in classifications other than Recreation Supervisor may be assigned the responsibilities described above if they are designated as qualified by the Community Resources Director. 4.No more than one individual per event day shall be eligible to be assigned as Special Event Supervisor and receive this pay. C.Public Works Superintendent Premium Pay (Not reportable to PERS) 1.An Employee classified as the Public Works Superintendent shall be eligible to receive a ten percent (10%) monthly premium above salary base for duties performed in maintaining an emergency “call out” program for the Public Works Department. The duties shall include responding to emergency after hour’s calls from Police Dispatch or other appropriate Department, and coordinating work crews to respond to the emergency. 2.This premium is compensation for all nonscheduled after hours duties. This amount shall not be reported to PERS as employee compensation and is thus not “PERSable.” D. Planning Division Manager Premium Pay (Not reportable to PERS) 1.An Employee classified as Senior Planner may be eligible for Planning Division Manager Premium Pay in an amount up to 10% above base salary as determined by the Community Development Director and approved by the City Manager. 2.To be eligible for Division Manager Premium Pay, the Senior Planner must demonstrate continuing superior performance for at least one year in managing the Planning Division of the Community Development Department, and possess at least 5 years of experience either in the City or in another jurisdiction in a similar role. 3.Division Manager responsibilities include, but are not limited to: supervision of professional and clerical staff; completion of special and ongoing projects as assigned related to long-range planning, policy development, and sustainability programs; management of all current planning functions; preparation and presentation of Planning Commission, City Council and other task force/committee reports; preparation and monitoring of the division’s budget; training, and evaluation of personnel; management of consultant contracts, and, review of projects for conformance with zoning ordinance and municipal code standards. 4.Eligibility for Division Manager Premium Pay may be rescinded (or reduced) by the Community Development Director for failure to perform Division Manager Duties and responsibilities in a superior manner. 7 Professional & Administrative Employees E.Individuals covered by this Agreement in the classification of Assistant Engineer or Associate Engineer shall receive a 10% premium for Professional Engineer certification. ARTICLE 9 – MERIT PAY (Reportable to PERS) The following P&AE Employees will be eligible to receive Merit Pay for superior performance: Senior Planner, Associate Engineer, Assistant Engineer, Building & Code Enforcement Official, Planning Associate, Public Works Superintendent, Citation Records Administrator, Recreation Supervisor, Management Analyst, GIS Analyst, Crime & Intelligence Analyst, Community Services Division Manager, Planning Assistant, and Accounting Supervisor.Said bonus pay will be up to a maximum of +5% of base monthly pay payable for three-month (quarterly) increments. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each quarter. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the quarter that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5%Superior Performance Bonus (employee met nearly 100% of the goals) 4%Superior Performance Bonus (employee met at least 80% of the goals) 3%Superior Performance Bonus (employee met at least 60% of the goals) 2%Superior Performance Bonus (employee met at least 40% of the goals) 1%Superior Performance Bonus (employee met at least 20% of the goals) B.For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. ARTICLE 10 – EDUCATIONAL ALLOWANCE A.City agrees that P&AE Employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition for any CSU campus (employees who attend a non-CSU campus will receive up to the average of CSULB, CSUDH & CSULA) rates paid by the City in advance, subject to approval of the City Manager The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. 8 Professional & Administrative Employees B.Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, half time @ 50% reimbursement, etc.). ARTICLE 11 – UNIFORMS Uniforms will be provided to the Public Works Superintendent as approved by the Department Director. ARTICLE 12 – VACATION A.It is agreed that all Employees covered by this Agreement shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C.Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash- out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D.Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 13 – OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2.For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B.The City agrees to pay association members in the following classifications time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to 9 Professional & Administrative Employees employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. Classifications eligible for overtime compensation in accordance with the FLSA include: Administrative Assistant Deputy City Clerk Administrative Services Coordinator C.The following classifications have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime. Accounting Supervisor Associate Engineer Assistant Engineer Building and Code Enforcement Official Community Services Division Manager Crime & Intelligence Analyst Citation Records Administrator GIS Analyst Management Analyst Planning Assistant Planning Associate Public Works Superintendent Recreation Coordinator Senior Recreation Supervisor Senior Planner D.Employees in exempt classifications listed above shall receive fifty (50) hours of additional Administrative Leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Administrative Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. ARTICLE 14 – SICK LEAVE A.Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. 10 Professional & Administrative Employees B.Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C.In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D.Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E.Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F.Employees shall be eligible to use but not cash out sick leave during their probationary period. ARTICLE 15 – BEREAVEMENT LEAVE Each Employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in Article 14 above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. ARTICLE 16 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. 11 Professional & Administrative Employees ARTICLE 17 – MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 18 – HOLIDAYS A.All Employees covered by this Agreement shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B.When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Association for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. All employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st.ARTICLE 19 – RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011 Tier II. For new employees hired on or after July 1, 2011 and ending December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. . The City paid the employee’s 7% contribution to PERS. Prior to January 1, 2013, the City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and did not reopen this issue prior to the 2012- 13 negotiations. B.Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follow: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3.Effective July 1, 2014, an additional 2% for a total of 7%. 12 Professional & Administrative Employees 4.The City adopted the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. C.Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1.2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). C.Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1.The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3.In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4.Retirees who are eligible for a supplement but who are not covered on the City insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5. Any Retiree receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. ARTICLE 20 – HEALTH AND WELFARE A.The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. 13 Professional & Administrative Employees B.Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer with the bargaining unit should there be a change in providers or a change in benefit level. C.City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D.The City will pay for Employee’s Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E.An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $666.00 per month. in lieu of City provided coverage. F.The City and P&AE mutually recognize the need to maintain existing health insurance cost-containment measures and to continue to control health insurance costs. Toward that end, the City and P&AE agree to establish an “Insurance Review” committee that shall meet prior to each benefit renewal year to evaluate and recommend renewal coverage. ARTICLE 21 – SHORT & LONG TERM DISABILITY A.The City’s Short Term Disability Insurance Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1,125 per week. The City’s Long Term Disability Insurance Plan, has a maximum benefit of $4,500 per month and begins after 90 days. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2.Eligible Employees are entitled to a total of 12 weeks of Leave during any 12- month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 14 Professional & Administrative Employees 3.The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4.If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5.Employees must fill out the following applicable forms in connection with Leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 22 – LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B.The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C.The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. 15 Professional & Administrative Employees ARTICLE 23 – REDUCTION IN LIEU OF LAYOFF It is mutually agreed that an Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. ARTICLE 24 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B.An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 25 – GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation by Professional and Administrative Employees that the City has violated the terms of this Resolution. A.The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B.If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C.If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D.Grievances regarding the provisions contained within this memorandum of understanding, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E.As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators 16 Professional & Administrative Employees submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F.Either the City or the Association may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H.The decision of the arbitrator within the limits herein prescribed shall be advisory only. I.The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 26 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. Association members and the City can meet and confer on mutually desirable changes as needed. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 27 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. 17 Professional & Administrative Employees ARTICLE 28 – AGENCY SHOP A.All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Association in good standing for the term of this Agreement or pay a monthly service fee equal to Association dues to the Association. B.Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Association, however, such employee shall be required to pay a monthly sum equal to Association dues to one of the charitable organizations listed below in the same manner as stated in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 29 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT A. The City is cognizant of the crucial role that the Professional and Administrative Employees (P&AE) have in implementing and enforcing the City’s policies, practices and procedures. The P&AE wholeheartedly accept these responsibilities and are committed to the success of City goals. The P&AE agrees to encourage Employees in an attitude of excellence of job performance and increased productivity. B.Both the City and the P&AE must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The P&AE is a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the P&AE as an outstanding management support team. 18 Professional & Administrative Employees ARTICLE 30 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this __________ day of ________ , 2015. PROFESSIONAL & ADMINISTRATIVE EMPLOYEES OF HERMOSA BEACH CITY OF HERMOSA BEACH NEGOTIATING COMMITTEE _________________________________ _______________________________ Liz Zeigler Thomas Bakaly, City Manager _________________________________________________________________ Viki Copeland, Finance Director _________________________________________________________________ Brian Niehaus, City Employees Associates Robert A. Blackwood, Interim HR Manager 19 Professional & Administrative Employees EXHIBIT A PROFESSIONAL & ADMINISTRATIVE EMPLOYEE’S GROUP EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 Monthly Salary Range 1 2 3 4 5 A01 SENIOR PLANNER 7003 7348 7718 8102 8507 A02 ASSOCIATE ENGINEER 6753 7091 7445 7815 8203 A04 ASSISTANT ENGINEER 5739 6025 6327 6643 6974 A06 PLANNING ASSISTANT 5001 5254 5518 5792 6079 A07 PUBLIC WORKS SUPERINTENDENT 6090 6396 6714 7049 7398 A10 ACCOUNTING SUPERVISOR 5458 5732 6023 6322 6635 A11 CITATION RECORDS ADMINISTRATOR 5458 5732 6023 6322 6635 A15 SR RECREATION SUPERVISOR 5529 5804 6098 6402 6720 A16 RECREATION COORDINATOR 4642 4874 5118 5374 5643 A19 ADMINISTRATIVE ASSISTANT 5063 5315 5584 5862 6156 A21 DEPUTY CITY CLERK 5063 5315 5584 5862 6156 A22 ADMINISTRATIVE SERVICES COORDINATOR 5458 5732 6023 6322 6635 A24 GIS ANALYST 5356 5624 5905 6201 6511 A28 MANAGEMENT ANALYST 5129 5386 5655 5938 6235 A29 COMMUNITY SERVICES DIVISION MANAGER 6715 7051 7404 7774 8163 A30 CRIME & INTELLIGENCE ANALYST 5995 6295 6610 6941 7288 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND MANAGEMENT EMPLOYEES JULY 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE ADDITIONAL COMPENSATION ......................................................................................... 3 ANNUAL PHYSICAL EXAMINATION ................................................................................... 7 ASSISTANT CITY MANAGER PREMIUM PAY ...................................................................... 3 BEREAVEMENT LEAVE................................................................................................... 5 CIVIL SERVICE STATUS ................................................................................................. 8 COMPENSATION ........................................................................................................... 1 CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT .............................................. 6 DEFERRED COMPENSATION .......................................................................................... 2 EDUCATIONAL ALLOWANCE ........................................................................................... 1 GRIEVANCE PROCEDURE .............................................................................................. 8 HOLIDAYS .................................................................................................................... 4 INSURANCE .................................................................................................................. 6 JURY DUTY .................................................................................................................. 7 LIABILITY INSURANCE .................................................................................................... 7 LIFE INSURANCE ........................................................................................................... 6 MANAGEMENT LEAVE .................................................................................................... 4 MANAGEMENT PERFORMANCE BONUS PROGRAM ............................................................ 2 MILITARY LEAVE ........................................................................................................... 8 NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION ................................. 8 ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING ....................................... 8 PREAMBLE ................................................................................................................... 1 PRIOR SERVICE CREDIT ................................................................................................ 4 RETIREMENT ................................................................................................................ 5 SICK LEAVE ................................................................................................................. 4 UNIFORM ALLOWANCE .................................................................................................. 5 VACATION .................................................................................................................... 3 VEHICLE ALLOWANCE ................................................................................................... 5 1 Management Employees SALARY, BENEFITS AND OTHER CONDITIONS OF EMPLOYMENT FOR MANAGEMENT EMPLOYEES MANAGEMENT EMPLOYEES COMPENSATION PROVISIONS FOR THE PERIOD COMMENCING JULY 1, 2015 THROUGH JUNE 30, 2016 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and Management Employees who are represented by the Hermosa Beach Management Employees' Association. ARTICLE 2 – COMPENSATION A. The City agrees to hire and appropriately compensate capable management personnel. They will be professional, adequately trained, meet standards required for such positions, and the Council reaffirms that compensation will include such items as salary, contribution for P.E.R.S., vehicle, deferred compensation, cafeteria-style options of compensation, merit and retirement. B. The base monthly salaries of the management positions shall be as follows (reflects base salary increase of 5% effective 7/1/15): Assistant to the City Manager 8802 9242 9703 10188 Community Resources Manager 8802 9242 9703 10188 Human Resources Manager 8802 9242 9703 10188 Community Development Director 10277 10792 11331 11898 Finance Director 10277 10792 11331 11898 Public Works Director 10815 11357 11925 12521 Fire Chief 11030 11585 12162 12770 Police Chief 13072 13726 14411 15133 . The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” ARTICLE 3 – EDUCATIONAL ALLOWANCE A. For employees hired prior to July 1, 1995: 1. An employee who has entered upon a program of education at an accredited university or college, which program has been previously approved by the City Manager prior to October 1, 1995 shall be entitled to a vocational allowance in an amount equal to sixty-six percent (66%) of the tuition actually paid by such employee, which tuition was paid after written approval as aforesaid, and which 2 Management Employees sums shall be paid by the City within thirty days after submission of proof of payment of said tuition by the employee in accordance with the terms of this paragraph. 2. Effective October 1, 1995 an employee who enrolls in a program of education at an accredited university or college, which program has previously been approved by the City Manager, shall be entitled to reimbursement for course fees, books, materials and tuition an amount equal to sixty-six percent (66%) of amount incurred. Said reimbursement for tuition shall not exceed 66% of the tuition charged for attendance at a college within the California State University (CSU) system. B. There shall be no Educational Allowance for employees hired after July 1, 1995. ARTICLE 4 – MANAGEMENT PERFORMANCE BONUS PROGRAM A. Employees covered by this Resolution shall be eligible to receive a Management Performance Bonus award annually for superior performance. Said bonus award shall be in an amount determined by the City Manager based on achievement of superior performance, and shall not exceed 10% of salary. B. Bonuses are to be awarded in November of each year. They are awarded for achievement of excellent/superior performance during the prior year as determined by how many goals were met during the prior year. Achievement of any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The parties understand that these amounts will be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable”. C. Program Criterion: The achievement of goals is evaluated in an annual meeting with each management employee and the City Manager to determine amount of bonus. The accomplishments of each department are considered in meeting annual goals and performance objectives set by the Department Head and the City Manager. Professional relationships between the management employee and the public, City Council, city commissions, departmental staff, other management personnel, and the City Manager are considered. Tenure as a management employee is considered. Citywide goals and objectives are established annually by the City Council as part of the budget process and each management employee establishes independent goals for 3 Management Employees their department in order to meet these broad objectives. Progress towards meeting these objectives is considered. Response to and ability to resolve problems as they arise are factors in determining annual bonuses. ARTICLE 5 – DEFERRED COMPENSATION A. Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. B. The City will contribute a maximum of $8,000 per calendar year for management employees participating in one of the deferred compensation programs. ARTICLE 6 – ADDITIONAL COMPENSATION A. Should responsibilities of a position change significantly, the compensation for the classification shall be established following completion of an appropriate salary survey. Said salary shall be commensurate with the new responsibilities. B. In keeping with current employment trends for public sector executives, the City Manager may authorize additional incentives upon initial appointment that may include such items as reimbursement of reasonable relocation expenses, temporary housing assistance up to a maximum of $15,000, and/or establishing balances or advances in accumulated vacation or sick leave. Any expense reimbursements shall be supported by appropriate receipts and made in accordance with established City policies. ARTICLE 7 – TEMPORARY UPGRADE PAY A. Management employees may be designated by the City Manager as Assistant City Manager for the purpose of special or general assignments. Such designation shall be mutually agreed to by the City Manager and the Department Director(s). Assignments may be daily, weekly or monthly and shall be paid as a per diem base premium of 5 to 20 percent, said amount to be mutually determined at time of designation. B. An individual so assigned shall report directly to the City Manager and shall operate within specified written goals and objectives. C. Said appointment shall terminate at the pleasure of either party with thirty days written notification. ARTICLE 8 – VACATION A. Upon employment, Management employees shall accrue vacation at the following rates: 4 Management Employees 1. 114 hours per year through four (4) years of service; 2. 138 hours per year, five (5) years through (9) years of service; 3. 178 hours per year, ten (10) years or more of service. B. Further, the employee may be paid cash in lieu of unused vacation in excess of two weeks (80 hours) vacation at any time. C. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. Employees with a current, as of May 1, 1994, accrual balance in excess of that amount shall have that amount established as their maximum accrual until such time as their accrual is diminished to a thirty (30) month accrual level. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 9 – PRIOR SERVICE CREDIT Upon successful completion of five (5) years of service as a department director for the City of Hermosa Beach, each department director’s prior full-time government (state, local, county, or special district) years of service will be counted towards the accrual of benefits provided under this agreement including accrual of paid leave and retiree medical benefits. All prior and current years of service will be considered as continuous service with the City of Hermosa Beach. ARTICLE 10 – MANAGEMENT LEAVE Employees shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Management Leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value and shall be prorated for partial year's service. ARTICLE 11 – HOLIDAYS Holidays shall be consistent with those provided to employees governed by the Administrative Employees Bargaining unit. ARTICLE 12 – SICK LEAVE A. Basis of Sick Leave 1. Accrual shall be at six (6) hours per month until a balance of 176 hours is achieved. Accrual shall be eight (8) hours per month once a balance of 176 hours is achieved. After 176 hours accrued, member may cash in the excess annually at 100% rate. Maximum accrual will be 500 hours. Any excess will be 5 Management Employees automatically cashed in at 100% rate. This is to be paid with the first paycheck of December each year. B. Use of Sick Leave 1. Sick Leave shall be used only in case of sickness or disability of the employee or for family Sick Leave. Misuse of Sick Leave shall be grounds for disciplinary action. C. Family Sick Leave 1. In case of serious illness of a member of the immediate family, the employee may utilize Sick Leave. 2. Immediate family for the purpose of this Section shall be defined as; spouse, mother, mother-in-law, father, father-in-law, sister, brother, child, stepchild, guardian, stepfather, stepmother, grandparents, or grandchildren. D. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City be reimbursed for 100% of unused sick days accrued at their current rate. ARTICLE 13 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in #2 above). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 14 – RETIREMENT Tier I. The City maintains the 2% @ 55 PERS contract with "one year final compensation" for current management employees; for Police Chief, the rate is 3% @ 50 and 3% at 55 for the Fire Chief. The City will pay the employee’s 7% (9% for safety) contribution to PERS. The City shall report to P.E.R.S. the value of the 7% (9% for safety) employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees, the City will offer the PERS retirement formula known as 2% @ 60 with retirement benefits being calculated on one year final compensation. This will become effective once a new contract with PERS is signed. The City will provide the Police and Fire Chiefs with 2% @ 50. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 6 Management Employees 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. ARTICLE 15 – VEHICLE ALLOWANCE Management employees shall receive a vehicle allowance in the amount of four hundred fifty ($450.00) per month. The Police and Fire Chiefs each have the option of having a city-owned vehicle assigned to them for their use in lieu of receiving the monthly allowance stated above. 1. There shall be no Vehicle Allowance for employees hired after January 1, 2013. ARTICLE 16 – UNIFORM ALLOWANCE The Police Chief and Fire Chief shall be compensated the same uniform allowance as the next subordinate rank in their respective Department. ARTICLE 17 – INSURANCE A. The City will have full responsibility for all Health and Welfare programs enacted and/or in force as of July 1, 1989. Current Health, Dental, Long Term Disability, Life Insurance, Vision Program, Mental health, or their equivalent to remain in force. B. The City will pay for employees' Short term Disability, Long Term Disability, Life Insurance, and full family coverage of dental and vision care. 7 Management Employees C. Each employee shall receive the amount of seven hundred ($700.00) per month for the purchase of medical insurance. D. Any portion of the City's premiums for the full coverage plan which includes the employee and dependents, or a stated cash amount, plus family where applicable, that is unused will be included as a cash payment for each of the twenty-four pay periods during the year. E. An employee utilizing the Long Term Disability Plan shall not accrue vacation, Sick Leave, holiday pay and allowances after the 90th day of disability. ARTICLE 18 – LIFE INSURANCE City shall provide term life insurance for all employees covered by this Agreement in an amount equal to twice the individual’s annual salary to a maximum of $200,000. ARTICLE 19 – CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT Employees shall be eligible, upon retirement from the City, for a Medical Premium Supplement. Said supplement shall be in the following amount: 1. For retirement at age fifty-five (55) with a minimum of ten (10) years continuous service with the City, a sixty dollar ($60.00) per month (or cost of policy, whichever is less) insurance supplement. 2. For retirement with a minimum of twenty (20) years continuous service the City shall pay the cost of the retiree’s health insurance for the employee only effective July 1, 1999. 3. Said supplement shall commence with the first month following the employee’s retirement in which the employee is responsible for payment of the insurance premium. 4. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Retirees who are eligible for a stipend but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 8 Management Employees 6. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. MediCare, Medicaid) for which they become eligible. ARTICLE 20 – ANNUAL PHYSICAL EXAMINATION A. All employees covered by this Agreement shall be provided with a complete physical medical examination at the doctor or Medical Facility of the City's choice, or have the option of utilizing The Westchester Medical Group, Center for Heart and Health at the City's expense. B. The annual examination is to include at least the following: review of medical history; urinalysis; VDRL; x-rays, (chest PA, lumbar spine and cervical); blood groupings; EKG; lipid analysis CBC panel 17, thyroid function, pap smear, or prostrate exam as appropriate, blood test and mammogram. C. Employees who choose to have a physical exam from their primary physician may use the funds allocated for additional health screening services, or the exam itself if not covered under their health insurance plan. ARTICLE 21 – LIABILITY INSURANCE Except as provided in Government Code Section 995.2, CITY shall provide a defense including but not limited to legal counsel in: a) any civil action or proceeding described in Govt. Code Section 995; b) any administrative action or proceeding described in Section 995.6; or any criminal action or proceeding described in Govt. Code Section 995.8. "Proceeding" as used in this section is applicable to situations where a claim or action is threatened, but not filed, if a reasonable, prudent person would consult or retain counsel in response to the possibility of actual civil, administrative, or criminal action. If CITY pays for a defense, but a court or tribunal issues a final ruling that would, under Section 995.2, preclude CITY payments for defense, employee shall immediately reimburse CITY, and if he/she fails to do so, CITY may offset any such amounts against compensation otherwise due employee under this Agreement. ARTICLE 22 – JURY DUTY The City will provide paid jury duty leave in accordance with Administrative Policy P15. ARTICLE 23 – MILITARY LEAVE All employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 24 – ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING 9 Management Employees $3,500.00 shall be budgeted each year for group training purposes. A committee comprised of the City Manager and two management employees shall select and schedule training programs for participation of employees covered by this Agreement. ARTICLE 25 – CIVIL SERVICE STATUS Employees hired prior to November, 1995 shall retain their status as civil service employees. ARTICLE 26 – GRIEVANCE PROCEDURE A. This grievance procedure shall be used to resolve disputes arising from any allegation by management employees that the City has violated the terms of this Resolution. B. The complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. This exhausts all administrative remedies. ARTICLE 27 – NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION A. The City and its Management Employees agree that both parties have a crucial role in the development and implementation of equal employment opportunities. Both parties mutually accept responsibility for carrying out these provisions. B. The parties agree to cooperate actively and positively in supporting the concept for all employees and to seek and achieve the highest potential and productivity in employment situations. The City and its Management Employees agree to provide encouragement, assistance, and appropriate training opportunities so that all employees may utilize their abilities to the fullest extent. 10 Management Employees IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed the ______ day of ______ , 2015. HERMOSA BEACH MANAGEMENT GROUP CITY OF HERMOSA BEACH _______________________________ __________________________ Viki Copeland, Finance Director Tom Bakaly, City Manager (VACANT)____________________ Fire Chief _______________________________ Sharon Papa, Police Chief ______________________________ Vanessa Godinez, Human Resources Manager _______________________________ Ken Robertson, Community Development Director _______________________________ Andrew Brozyna, Public Works Director MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND MANAGEMENT EMPLOYEES JULY 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE ADDITIONAL COMPENSATION ......................................................................................... 3 ANNUAL PHYSICAL EXAMINATION ................................................................................... 7 ASSISTANT CITY MANAGER PREMIUM PAY ...................................................................... 3 BEREAVEMENT LEAVE................................................................................................... 5 CIVIL SERVICE STATUS ................................................................................................. 8 COMPENSATION ........................................................................................................... 1 CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT .............................................. 6 DEFERRED COMPENSATION .......................................................................................... 2 EDUCATIONAL ALLOWANCE ........................................................................................... 1 GRIEVANCE PROCEDURE .............................................................................................. 8 HOLIDAYS .................................................................................................................... 4 INSURANCE .................................................................................................................. 6 JURY DUTY .................................................................................................................. 7 LIABILITY INSURANCE .................................................................................................... 7 LIFE INSURANCE ........................................................................................................... 6 MANAGEMENT LEAVE .................................................................................................... 4 MANAGEMENT PERFORMANCE BONUS PROGRAM ............................................................ 2 MILITARY LEAVE ........................................................................................................... 8 NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION ................................. 8 ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING ....................................... 8 PREAMBLE ................................................................................................................... 1 PRIOR SERVICE CREDIT ................................................................................................ 4 RETIREMENT ................................................................................................................ 5 SICK LEAVE ................................................................................................................. 4 UNIFORM ALLOWANCE .................................................................................................. 5 VACATION .................................................................................................................... 3 VEHICLE ALLOWANCE ................................................................................................... 5 1 Management Employees SALARY, BENEFITS AND OTHER CONDITIONS OF EMPLOYMENT FOR MANAGEMENT EMPLOYEES MANAGEMENT EMPLOYEES COMPENSATION PROVISIONS FOR THE PERIOD COMMENCING JULY 1, 2015 THROUGH JUNE 30, 2016 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and Management Employees who are represented by the Hermosa Beach Management Employees' Association. ARTICLE 2 – COMPENSATION A. The City agrees to hire and appropriately compensate capable management personnel. They will be professional, adequately trained, meet standards required for such positions, and the Council reaffirms that compensation will include such items as salary, contribution for P.E.R.S., vehicle, deferred compensation, cafeteria-style options of compensation, merit and retirement. B. The base monthly salaries of the management positions shall be as follows (reflects base salary increase of 5% effective 7/1/15): Assistant to the City Manager 8802 9242 9703 10188 Community Resources Manager 8802 9242 9703 10188 Human Resources Manager 8802 9242 9703 10188 Community Development Director 10277 10792 11331 11898 Finance Director 10277 10792 11331 11898 Public Works Director 10815 11357 11925 12521 Fire Chief 11030 11585 12162 12770 Police Chief 13072 13726 14411 15133 . The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” ARTICLE 3 – EDUCATIONAL ALLOWANCE A. For employees hired prior to July 1, 1995: 1. An employee who has entered upon a program of education at an accredited university or college, which program has been previously approved by the City Manager prior to October 1, 1995 shall be entitled to a vocational allowance in an amount equal to sixty-six percent (66%) of the tuition actually paid by such employee, which tuition was paid after written approval as aforesaid, and which 2 Management Employees sums shall be paid by the City within thirty days after submission of proof of payment of said tuition by the employee in accordance with the terms of this paragraph. 2. Effective October 1, 1995 an employee who enrolls in a program of education at an accredited university or college, which program has previously been approved by the City Manager, shall be entitled to reimbursement for course fees, books, materials and tuition an amount equal to sixty-six percent (66%) of amount incurred. Said reimbursement for tuition shall not exceed 66% of the tuition charged for attendance at a college within the California State University (CSU) system. B. There shall be no Educational Allowance for employees hired after July 1, 1995. ARTICLE 4 – MANAGEMENT PERFORMANCE BONUS PROGRAM A. Employees covered by this Resolution shall be eligible to receive a Management Performance Bonus award annually for superior performance. Said bonus award shall be in an amount determined by the City Manager based on achievement of superior performance, and shall not exceed 10% of salary. B. Bonuses are to be awarded in November of each year. They are awarded for achievement of excellent/superior performance during the prior year as determined by how many goals were met during the prior year. Achievement of any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The parties understand that these amounts will be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable”. C. Program Criterion: The achievement of goals is evaluated in an annual meeting with each management employee and the City Manager to determine amount of bonus. The accomplishments of each department are considered in meeting annual goals and performance objectives set by the Department Head and the City Manager. Professional relationships between the management employee and the public, City Council, city commissions, departmental staff, other management personnel, and the City Manager are considered. Tenure as a management employee is considered. Citywide goals and objectives are established annually by the City Council as part of the budget process and each management employee establishes independent goals for 3 Management Employees their department in order to meet these broad objectives. Progress towards meeting these objectives is considered. Response to and ability to resolve problems as they arise are factors in determining annual bonuses. ARTICLE 5 – DEFERRED COMPENSATION A. Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. B. The City will contribute a maximum of $8,000 per calendar year for management employees participating in one of the deferred compensation programs. ARTICLE 6 – ADDITIONAL COMPENSATION A. Should responsibilities of a position change significantly, the compensation for the classification shall be established following completion of an appropriate salary survey. Said salary shall be commensurate with the new responsibilities. B. In keeping with current employment trends for public sector executives, the City Manager may authorize additional incentives upon initial appointment that may include such items as reimbursement of reasonable relocation expenses, temporary housing assistance up to a maximum of $15,000, and/or establishing balances or advances in accumulated vacation or sick leave. Any expense reimbursements shall be supported by appropriate receipts and made in accordance with established City policies. ARTICLE 7 – TEMPORARY UPGRADE PAY A. Management employees may be designated by the City Manager as Assistant City Manager for the purpose of special or general assignments. Such designation shall be mutually agreed to by the City Manager and the Department Director(s). Assignments may be daily, weekly or monthly and shall be paid as a per diem base premium of 5 to 20 percent, said amount to be mutually determined at time of designation. B. An individual so assigned shall report directly to the City Manager and shall operate within specified written goals and objectives. C. Said appointment shall terminate at the pleasure of either party with thirty days written notification. ARTICLE 8 – VACATION A. Upon employment, Management employees shall accrue vacation at the following rates: 4 Management Employees 1. 114 hours per year through four (4) years of service; 2. 138 hours per year, five (5) years through (9) years of service; 3. 178 hours per year, ten (10) years or more of service. B. Further, the employee may be paid cash in lieu of unused vacation in excess of two weeks (80 hours) vacation at any time. C. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. Employees with a current, as of May 1, 1994, accrual balance in excess of that amount shall have that amount established as their maximum accrual until such time as their accrual is diminished to a thirty (30) month accrual level. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 9 – PRIOR SERVICE CREDIT Upon successful completion of five (5) years of service as a department director for the City of Hermosa Beach, each department director’s prior full-time government (state, local, county, or special district) years of service will be counted towards the accrual of benefits provided under this agreement including accrual of paid leave and retiree medical benefits. All prior and current years of service will be considered as continuous service with the City of Hermosa Beach. ARTICLE 10 – MANAGEMENT LEAVE Employees shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Management Leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value and shall be prorated for partial year's service. ARTICLE 11 – HOLIDAYS Holidays shall be consistent with those provided to employees governed by the Administrative Employees Bargaining unit. ARTICLE 12 – SICK LEAVE A. Basis of Sick Leave 1. Accrual shall be at six (6) hours per month until a balance of 176 hours is achieved. Accrual shall be eight (8) hours per month once a balance of 176 hours is achieved. After 176 hours accrued, member may cash in the excess annually at 100% rate. Maximum accrual will be 500 hours. Any excess will be 5 Management Employees automatically cashed in at 100% rate. This is to be paid with the first paycheck of December each year. B. Use of Sick Leave 1. Sick Leave shall be used only in case of sickness or disability of the employee or for family Sick Leave. Misuse of Sick Leave shall be grounds for disciplinary action. C. Family Sick Leave 1. In case of serious illness of a member of the immediate family, the employee may utilize Sick Leave. 2. Immediate family for the purpose of this Section shall be defined as; spouse, mother, mother-in-law, father, father-in-law, sister, brother, child, stepchild, guardian, stepfather, stepmother, grandparents, or grandchildren. D. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City be reimbursed for 100% of unused sick days accrued at their current rate. ARTICLE 13 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in #2 above). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 14 – RETIREMENT Tier I. The City maintains the 2% @ 55 PERS contract with "one year final compensation" for current management employees; for Police Chief, the rate is 3% @ 50 and 3% at 55 for the Fire Chief. The City will pay the employee’s 7% (9% for safety) contribution to PERS. The City shall report to P.E.R.S. the value of the 7% (9% for safety) employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees, the City will offer the PERS retirement formula known as 2% @ 60 with retirement benefits being calculated on one year final compensation. This will become effective once a new contract with PERS is signed. The City will provide the Police and Fire Chiefs with 2% @ 50. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 6 Management Employees 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. ARTICLE 15 – VEHICLE ALLOWANCE Management employees shall receive a vehicle allowance in the amount of four hundred fifty ($450.00) per month. The Police and Fire Chiefs each have the option of having a city-owned vehicle assigned to them for their use in lieu of receiving the monthly allowance stated above. 1. There shall be no Vehicle Allowance for employees hired after January 1, 2013. ARTICLE 16 – UNIFORM ALLOWANCE The Police Chief and Fire Chief shall be compensated the same uniform allowance as the next subordinate rank in their respective Department. ARTICLE 17 – INSURANCE A. The City will have full responsibility for all Health and Welfare programs enacted and/or in force as of July 1, 1989. Current Health, Dental, Long Term Disability, Life Insurance, Vision Program, Mental health, or their equivalent to remain in force. B. The City will pay for employees' Short term Disability, Long Term Disability, Life Insurance, and full family coverage of dental and vision care. 7 Management Employees C. Each employee shall receive the amount of seven hundred ($700.00) per month for the purchase of medical insurance. D. Any portion of the City's premiums for the full coverage plan which includes the employee and dependents, or a stated cash amount, plus family where applicable, that is unused will be included as a cash payment for each of the twenty-four pay periods during the year. E. An employee utilizing the Long Term Disability Plan shall not accrue vacation, Sick Leave, holiday pay and allowances after the 90th day of disability. ARTICLE 18 – LIFE INSURANCE City shall provide term life insurance for all employees covered by this Agreement in an amount equal to twice the individual’s annual salary to a maximum of $200,000. ARTICLE 19 – CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT Employees shall be eligible, upon retirement from the City, for a Medical Premium Supplement. Said supplement shall be in the following amount: 1. For retirement at age fifty-five (55) with a minimum of ten (10) years continuous service with the City, a sixty dollar ($60.00) per month (or cost of policy, whichever is less) insurance supplement. 2. For retirement with a minimum of twenty (20) years continuous service the City shall pay the cost of the retiree’s health insurance for the employee only effective July 1, 1999. 3. Said supplement shall commence with the first month following the employee’s retirement in which the employee is responsible for payment of the insurance premium. 4. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Retirees who are eligible for a stipend but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 8 Management Employees 6. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. MediCare, Medicaid) for which they become eligible. ARTICLE 20 – ANNUAL PHYSICAL EXAMINATION A. All employees covered by this Agreement shall be provided with a complete physical medical examination at the doctor or Medical Facility of the City's choice, or have the option of utilizing The Westchester Medical Group, Center for Heart and Health at the City's expense. B. The annual examination is to include at least the following: review of medical history; urinalysis; VDRL; x-rays, (chest PA, lumbar spine and cervical); blood groupings; EKG; lipid analysis CBC panel 17, thyroid function, pap smear, or prostrate exam as appropriate, blood test and mammogram. C. Employees who choose to have a physical exam from their primary physician may use the funds allocated for additional health screening services, or the exam itself if not covered under their health insurance plan. ARTICLE 21 – LIABILITY INSURANCE Except as provided in Government Code Section 995.2, CITY shall provide a defense including but not limited to legal counsel in: a) any civil action or proceeding described in Govt. Code Section 995; b) any administrative action or proceeding described in Section 995.6; or any criminal action or proceeding described in Govt. Code Section 995.8. "Proceeding" as used in this section is applicable to situations where a claim or action is threatened, but not filed, if a reasonable, prudent person would consult or retain counsel in response to the possibility of actual civil, administrative, or criminal action. If CITY pays for a defense, but a court or tribunal issues a final ruling that would, under Section 995.2, preclude CITY payments for defense, employee shall immediately reimburse CITY, and if he/she fails to do so, CITY may offset any such amounts against compensation otherwise due employee under this Agreement. ARTICLE 22 – JURY DUTY The City will provide paid jury duty leave in accordance with Administrative Policy P15. ARTICLE 23 – MILITARY LEAVE All employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 24 – ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING 9 Management Employees $3,500.00 shall be budgeted each year for group training purposes. A committee comprised of the City Manager and two management employees shall select and schedule training programs for participation of employees covered by this Agreement. ARTICLE 25 – CIVIL SERVICE STATUS Employees hired prior to November, 1995 shall retain their status as civil service employees. ARTICLE 26 – GRIEVANCE PROCEDURE A. This grievance procedure shall be used to resolve disputes arising from any allegation by management employees that the City has violated the terms of this Resolution. B. The complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. This exhausts all administrative remedies. ARTICLE 27 – NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION A. The City and its Management Employees agree that both parties have a crucial role in the development and implementation of equal employment opportunities. Both parties mutually accept responsibility for carrying out these provisions. B. The parties agree to cooperate actively and positively in supporting the concept for all employees and to seek and achieve the highest potential and productivity in employment situations. The City and its Management Employees agree to provide encouragement, assistance, and appropriate training opportunities so that all employees may utilize their abilities to the fullest extent. 10 Management Employees IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed the ______ day of ______ , 2015. HERMOSA BEACH MANAGEMENT GROUP CITY OF HERMOSA BEACH _______________________________ __________________________ Viki Copeland, Finance Director Tom Bakaly, City Manager (VACANT)____________________ Fire Chief _______________________________ Sharon Papa, Police Chief ______________________________ Vanessa Godinez, Human Resources Manager _______________________________ Ken Robertson, Community Development Director _______________________________ Andrew Brozyna, Public Works Director 656913.2 HE050-061 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND FIREFIGHTERS ASSOCIATION July 1, 2015 – June 30, 2016 656913.2 HE050-061 TABLE OF CONTENTS SUBJECT PAGE 7K EXEMPTION....................................................................................................................... 5 ACCESS TO WORK STATION.................................................................................................... 5 ACTING POSITIONS.................................................................................................................6 APPEAL OF DISCIPLINE ......................................................................................................... 25 ARBITRATION ....................................................................................................................... 21 AUXILIARY FIREFIGHTERS .....................................................................................................19 BASE MONTHLY SALARY ....................................................................................................... 23 BEREAVEMENT LEAVE ..........................................................................................................16 BULLETIN BOARD ................................................................................................................... 6 CALL BACK .......................................................................................................................... 13 CITY COUNCIL APPROVAL .......................................................................................................1 CITY VEHICLE USE ...............................................................................................................12 COMPENSATION ................................................................................................................... 22 CONSTANT MANNING............................................................................................................ 18 CONSTITUTIONALITY ...............................................................................................................2 COURT PAY .........................................................................................................................12 COURT STANDBY PAY........................................................................................................... 13 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................. 25 EARLY RELIEF POLICY..........................................................................................................12 EDUCATIONAL INCENTIVE........................................................................................................ 8 EFFECTIVE AND TERMINATION DATES ......................................................................................2 EMPLOYEE ASSISTANCE ......................................................................................................... 7 EMPLOYEE OPTION BENEFIT PROGRAM...................................................................................7 EMPLOYER-EMPLOYEE RELATIONS SESSIONS........................................................................ 24 EXEMPT EMPLOYEES.............................................................................................................. 4 EXIGENCY............................................................................................................................ 26 FIRE SERVICE CONSOLIDATION ............................................................................................... 4 GRIEVANCE PROCEDURES .................................................................................................... 20 HOLIDAYS ............................................................................................................................ 14 HOURS OF WORK ................................................................................................................... 5 JURY DUTY .......................................................................................................................... 24 LAYOFF................................................................................................................................ 24 656913.2 HE050-061 LIFE INSURANCE................................................................................................................... 17 LONGEVITY PAY ................................................................................................................... 25 MANAGEMENT’S RIGHTS ......................................................................................................... 2 MEDICAL EXAMS ....................................................................................................................7 MILITARY LEAVE................................................................................................................... 25 MUTUAL RECOMMENDATION ................................................................................................... 1 NO REDUCTION......................................................................................................................6 NON-DISCRIMINATION............................................................................................................. 5 OVERTIME AUTHORIZATION................................................................................................... 10 OVERTIME............................................................................................................................ 10 PARAMEDIC REASSIGNMENT ................................................................................................... 7 PAYROLL DEDUCTION............................................................................................................. 6 PERFORMANCE REVIEW........................................................................................................ 24 PHYSICAL FITNESS PROGRAM............................................................................................... 25 PREAMBLE............................................................................................................................. 1 PROBATIONARY PERIOD ....................................................................................................... 19 PRODUCTIVITY ..................................................................................................................... 22 PSYCHOLOGICAL HEALTH .......................................................................................................8 REASONABLE NOTICE............................................................................................................. 5 RECOGNITION ........................................................................................................................ 1 REGULATION OF SICK LEAVE & OTHER PROVISIONS ............................................................... 15 REPEALS ...............................................................................................................................2 RETIREMENT ........................................................................................................................ 17 SALARY CONTINUANCE ......................................................................................................... 18 SCOPE OF REPRESENTATION ..................................................................................................4 SELECTION OF IOD DOCTOR OR FACILITY.............................................................................. 18 SHIFT TRADES ..................................................................................................................... 10 SICK LEAVE AT TERMINATION ................................................................................................16 SICK LEAVE.......................................................................................................................... 15 SPECIAL DUTY PAY ................................................................................................................6 STEWARD’S ADMINISTRATIVE LEAVE........................................................................................5 TRAINING TIME..................................................................................................................... 12 UNIFORM ALLOWANCE..........................................................................................................17 VACATION............................................................................................................................ 13 WAIVER OF BARGAINING ....................................................................................................... 27 WORK STOPPAGE PROHIBITION ............................................................................................ 19 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION ARTICLE I – PREAMBLE This Memorandum of Understanding has been entered into pursuant to the laws of the State of California and the City of Hermosa Beach, hereinafter referred to as the City, and has been executed by the City Manager on behalf of the City, and the Hermosa Beach Firefighters, hereinafter referred to as the Association. ARTICLE 2 – RECOGNITION A.Pursuant to the Association's petition to the City dated March 25, 1982, and applicable State laws, Firefighters' Association is acknowledged by the City as the majority representative of the employees in the following classifications: Firefighter Firefighter/Paramedic Fire Engineer Fire Captain B.It is understood that Fire Captains are included in the bargaining unit. However, because of the nature of the department and the lack of another supervisory employee rank between Fire Captain and Fire Chief, Fire Captains will be permitted to function as management. Part of the duties of the Fire Captain will be to carry out the direction of management in regard to directing the work force. ARTICLE 3 – MUTUAL RECOMMENDATION This Memorandum of Understanding constitutes a mutual recommendation by the parties to the City Council. It is expressly intended that the duties, responsibilities, and functions of the City in the operation of its Fire Department shall in no manner be impaired, subordinated, or negated by any provisions of this agreement. ARTICLE 4 – CITY COUNCIL APPROVAL It is, however, the mutual understanding of all the parties hereto that such Memorandum of Understanding will become effective upon approval by the City Council of the City of Hermosa Beach. ARTICLE 5 – REPEALS The provisions of this Memorandum of Understanding together with those wages, hours, and other terms and conditions of employment in existence prior to July 1, 1997, and are not changed by this Memorandum, shall constitute the wages, hours, and terms 2 and conditions of employment for the employees during the terms of this Memorandum of Understanding. ARTICLE 6 – EFFECTIVE AND TERMINATION DATES This Memorandum of Understanding shall become effective July 1, 2015, and will continue through June 30, 2016, with respect to all fire safety employees of the City of Hermosa Beach. During the period covered by this Memorandum of Understanding, any items concerning wages, hours, and other terms and conditions of employment provided by this Memorandum of Understanding shall remain in effect unless the parties agree to revise the same as a written modification to this Memorandum of Understanding, subject to the limitations expressed in Section 3504 of the Government Code. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, subdivision, sentence, clause, or phrase of this Memorandum of Understanding is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Memorandum of Understanding. ARTICLE 8 – MANAGEMENT’S RIGHTS RESERVED 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means or performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 3 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28.Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, current established practice, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s' rights shall impact on the employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 4 ARTICLE 9 – FIRE SERVICE CONSOLIDATION A.In the event that the City should relinquish certain managerial functions due to consolidation or merger, the City will meet and confer with the Association to address the impact of such consolidation, merger, or contracting on the negotiated hours, wages or other terms and conditions of employment of the members of the Association. The City will make every effort to initiate the meet and confer process as early in the developmental phase as possible of a proposed merger, consolidation or contracting of department functions. B.The City agrees that, should it exercise its management right to consolidate or otherwise contract out all or part of the fire safety function, all accrued [vacation, sick, comp.] time, not yet utilized as of the consolidation date shall either be paid in full or transferred to the new provider; for employees so transferring, they shall have the choice of cash in/retention of said accrued leaves. ARTICLE 10 – EXEMPT EMPLOYEES A.For purposes of FLSA pay and overtime, Fire Captains will be treated the same as non-exempt classifications. B.It is understood that the Captains, as management, may from time to time have to rearrange the manpower on any particular shift. ARTICLE 11 – SCOPE OF REPRESENTATION The scope of representation of the Association shall include all matters relating to employment condition and employer-employee relations including wages, hours, and other terms and conditions of employment. ARTICLE 12 – NON DISCRIMINATION Both parties to this agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious to report the conduct to their Fire Chief, Personnel Director or the City Manager in a timely manner. ARTICLE 13 – HOURS OF WORK All employees covered by this Memorandum of Understanding shall work shifts of twenty-four (24) hours in such a manner that they average 56 hours per week. 5 ARTICLE 14 – 7K EXEMPTION The City of Hermosa Beach has exercised its ability to take a statutory “7K” exemption for sworn fire personnel. The work period for such employees shall be twenty eight (28) days in length commencing on April 16, 1986. ARTICLE 15 – STEWARD’S ADMINISTRATIVE LEAVE The City shall provide an aggregate total of three (3) shifts per year for use by the Association stewards to attend employer-employee related seminars, conferences, etc., such times subject to mutual agreement with the Fire Chief and the availability of replacement personnel. ARTICLE 16 – REASONABLE NOTICE It is mutually understood and agreed that a copy (via the United States postal service) of the City Council and/or Personnel Board agenda for each meeting, mailed to the Association, shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Personnel Board may act. ARTICLE 17 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Association the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Association Representative during the working hours of said employee. It is agreed that the Association Representative shall be permitted to conduct a reasonable amount of Association business regarding grievances during working hours without loss of pay and that the Association may use City facilities to conduct meetings when such facilities are available. ARTICLE I8 – BULLETIN BOARD One bulletin board will be provided upon which the Association may post only notices of recreational, health and welfare, and social affairs, notices of meetings or election. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 19 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct monies and remit to the Association (as authorized by Employee Payroll Deduction Authorization) a deduction for dues and insurance, providing there is not more than one such deduction per pay period. 6 ARTICLE 20 – NO REDUCTION It is agreed that no member of the Association by virtue of the adoption of this Agreement shall suffer a reduction in working conditions and/or other benefits not otherwise enumerated in this Memorandum of Understanding. ARTICLE 21 – TEMPORARY UPGRADE PAY/PARAMEDIC COORDINATOR PREMIUM/SPECIAL ASSIGNMENT PAY A.Employees who are placed and maintain a position on a promotional eligibility list for the classifications of Fire Engineer and/or Fire Captain shall receive a premium of 5% of base salary. When it is necessary to appoint an employee to an acting position, that employee shall be chosen from the appropriate eligibility list for that classification. (Not Reportable to PERS) B.An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 5% above his Base Salary for each month so assigned. (Reportable to PERS) 1.Paramedic Coordinator Premium (Reportable to PERS) 2.Ambulance Operator Safety Officer/Training Coordinator (PERS Reportability to be determined) 3.Special Events Fire Prevention Coordinator (Reportable to PERS) C.An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 10% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Fire Marshal/Fire Inspector D.The City and Association mutually agree to meet, as the need may arise, to develop additional special Duties pay categories. ARTICLE 22 – PARAMEDIC REASSIGNMENT A.After a Paramedic has worked in the paramedic classification for a period of not less than five (5) consecutive years, he may return to the classification of Firefighter. The intended purpose is to provide the paramedic with the opportunity of reassignment. It is understood that in the event of such reassignment, the member will be placed at the step in the Firefighter base salary range corresponding to his step at the Paramedic salary range. This reduction will remain in effect until such time that the member either returns to paramedic duty or promotes to a higher rank within the Department. Additionally, the Fire Chief/ Public Safety Director has the authority to retain sufficient personnel, certified as a paramedic, to maintain the required level of service. B.When a vacancy occurs in the Paramedic classification, prior to any new entry level examination process, a promotional examination will be conducted with all current Firefighters, who meet the minimum requirements, eligible to participate in the examination process. 7 ARTICLE 23 – MEDICAL EXAMS A.All employees covered by this agreement shall be provided with a complete physical exam on a biennial schedule. B.Said physical to be at a location of the City's choice and at the City's expense. C.The physical exam is to include the following procedures as medically indicated: 1.Physician systemic examination 2.Audiometry 3.Occult Blood 4.Comprehensive Blood Panel and Urinalysis 5.Exercise prescription/Physician Consultation Additional procedures such as tonometry, spirometry, chest x-ray, body composition analysis, resting 12-lead electrocardiogram, maximal exercise stress test, oxygen uptake analysis, and strength and flexibility testing may be performed as medically appropriate. The City will maintain compliance with current laws and regulations regarding the release of medical records. ARTICLE 24 – EMPLOYEE ASSISTANCE AND PSYCHOLOGICAL HEALTH A.The City will provide to all employees covered by this agreement the equivalent of the Employee Assistance Program (EAP) that is in effect as of July 1, 1997. B.City will continue to provide the Psychological Health Plan that is in effect as of July 1, 1997 or its equivalent. ARTICLE 25 – EMPLOYEE OPTION BENEFIT PROGRAM A.Purpose To provide a benefit package which allows the individual firefighter to select benefits according to his/her particular needs B.Amount of Benefit The amount of E.O.B. benefit is $900.00 monthly. C.Benefit Options 1.Medical Insurance a.An employee entitled to his E.O.B. must either purchase medical insurance through the City or provide the City with proof of coverage for medical insurance by other means. 8 b.Either the Indemnity or the HMO Medical insurance plan may be utilized. 2.Dental Insurance Either the Indemnity of the HMO Dental plan may be utilized. 3.Vision Insurance. 4.Deferred Compensation. 5.Cash Payment Bimonthly with regular paychecks ARTICLE 26 – EDUCATIONAL INCENTIVE, EMERGENCY MEDICAL TECHNICIAN PAY, PARAMEDIC PAY, SPECIAL ASSIGNMENT PAY A.In recognition of formal educational, vocational and technical training the City agrees to the following incentive program for all Fire Department employees covered by this MOU: 5% additional compensation over base salary (Not PERSable) Minimum Units 15 30 45 AA/AS BA/BS Years of Service 8 6 4 4 2 OR 10% additional compensation over base salary Minimum Units 30 45 AA/AS BA/BS Masters Years of Service 12 9 9 7 4 In addition, employees are eligible to receive: 1.Recertification Bonus: 3% per month for State Fire Officers (SFO) Certificate, and, notwithstanding the above (Reportability to PERS to be determined); 2.Emergency Medical Technician Pay: 2% per month (or a minimum of $100 per month) for Emergency Medical Technician Certificate (EMT-1)*. EMT-1 Premium available for classifications other than Paramedic. (Reportable to PERS) 3.Paramedic Pay: Those persons in the classifications of Engineer and Captain who hold and maintain a current paramedic certification will receive a monthly incentive of 5% of top step paramedic salary. Beginning January 1, 2001, the amount will be raised to 7.5% of the top step paramedic salary. Effective January 1, 2003, the monthly incentive shall be increased to 10% of top step paramedic pay. (Reportable to PERS) 9 4.Employees in the classification of Fire Captain shall be eligible to receive an Educational Incentive of 3% of base salary per month for certification as a Chief Officer effective 7/1/04. (Not PERSable) B.SFO and EMT-1 Certificate pay may be combined with academic premium above (i.e. 5% or 10%). C.Captains not eligible for SFO premium. D.Retroactivity for payment of any of the above premiums shall be limited to a maximum of three (3) months. E.The City will develop a program to reimburse Association members for approved job related training and course work. F.The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters Degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 27 – OVERTIME A.All employees covered by this agreement who are required to perform in excess of the standard work period of 212 hours in a 28 day cycle shall receive compensation at the rate of time and one-half his/her regular rate of pay. The regular rate of pay shall include the following components in addition to Base salary: 1.Educational Incentive 2.Special Assignment Pay (i.e. Plan Check) 3.Acting Pay B.All employees covered by this agreement who are required to perform less than 212 hours in a standard work period of 28 days, shall receive compensation at the straight time regular rate of pay or compensatory time on an hour for hour basis. C.No employee covered by this agreement shall accrue more than two hundred forty (240) hours of such compensatory time. Should any employee exceed two hundred forty (240) hours of accrued compensatory time, he/she shall receive compensation at the straight time regular rate of pay. 10 D.In determining an employee's eligibility for overtime compensation in a work period, paid leaves of absences for vacation, sick, comp. time, and holiday comp. time shall be counted as hours worked effective November 1, 2006 E.All extra time worked (commonly referred to as overtime) will be distributed as equally as possible among regular full time Association members within the classifications. F.All employees covered by this agreement forced to work in a lower classification shall receive their regular rate of pay. G.No employee shall be required to work overtime until all available employees have been contacted. H.All hours spent acquiring continuing education for the purpose of maintaining certification as a paramedic shall be considered hour worked for FLSA purposes. I.Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. ARTICLE 28 – OVERTIME AUTHORIZATION A.All overtime requests must have prior written authorization of the Fire Chief (or his designee) prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon as thereafter practicable. Dispatched calls beyond the end of duty time are considered as authorized. B.An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. ARTICLE 29 – SHIFT TRADES A.The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. B.A member desiring a shift trade (exchange) shall: 1.Prepare and submit with proper signatures a "shift exchange form" to his supervisor. 2.Exchange shifts with members of equal rank or classification, or members that can be assigned to perform in an acting capacity (non-compensated), or can perform the same duties as the requester. 3.Make sure the exchange is approved by the proper supervisor(s) before the trade occurs. 11 C.The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. Shift trades are not to be used in lieu of accrued vacation and/or comp. time. More than three consecutive shift trades requested will be approved only when accompanied by a valid justification (i.e. educational commitments, use of required yearly vacation already taken, manning shortages, or cancellation of other time off by the Department). D.The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have his compensable hours decreased as a result of the trade. Any hours worked beyond the normal work day will be credited to the individual actually doing the work. E.Once approved, shift trade dates and/or repayment dates may not be changed unless circumstances justify the change and must be submitted in writing to the requesters Captain for approval. F."Paybacks" of shift trades are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) year of the date of the initial shift trade. Any dispute as to paybacks is to be resolved by the involved em- ployees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. G.A record of all initial shift trades and "paybacks" shall be maintained by the Fire Captains. H.If one individual fails to appear for the other (regardless of the reason), the person who traded in to the schedule will be listed as absent without leave and may be subject to disciplinary action. ARTICLE 30 – EARLY RELIEF POLICY The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned to other duties. 12 ARTICLE 31 – TRAINING TIME A.Attendance at training schools/facilities (including the Academy), which improves the performance of regular tasks and/or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work, even though the employee may be confined to campus or to barracks 24 hours a day. This provision is not intended to waive any employee's rights for purposes of Workers' Compensation benefits. B.Training mandated by the Department on an employee's day off shall be compensated for actual time spent in training. C.Travel time to and from the training facility outside of an employee's normal work shift is not normally compensable hours of work, however, reasonable requests for travel time shall be adjusted between the Department Head and the Employee. Nothing in this article is intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 32 – CITY VEHICLE USE Employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for such travel time in the City vehicle [this provision also applies in those situations where the radio must be left on and monitored]. ARTICLE 33 – COURT PAY When an employee covered by this agreement is physically called to court on a regularly scheduled day off, he/she shall be credited with a minimum of three (3) hours worked or on an hour for hour basis for the time actually spent in court., whichever is greater, compensated at one and one half times of the regular rate of pay. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. This provision is not intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 34 – COURT STANDBY PAY A.An employee who while off duty is on court standby status may leave a telephone number at a location within forty-five (45) minutes of the designated court where he/she may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. B.Alternatively, an employee on court standby shall report, with the permission of the Department, to the Fire facility, in uniform, for assignment while awaiting court. An employee shall be credited on an hour for hour basis, compensated at 13 one and one half times the regular rate of pay, for time actually worked while on standby. Travel time to the Fire facility shall not be considered hours worked and shall not be compensated in any manner whatsoever. ARTICLE 35 – CALL BACK A.Call back duty occurs when an employee is ordered to return to duty on a non- regularly scheduled work shift. Call back does not occur when an employee is held over from his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of five (5) hours work commencing when he/she reports to duty. Any hours worked in excess of five (5) hours shall be credited on an hour for hour basis for actual time worked. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. B.An employee who is held over at the end of his/her shift for an emergency shall be credited with a minimum of two (2) hours work. ARTICLE 36 – PAID VACATIONS A.Employees covered by this agreement shall receive paid annual vacations pursuant to the terms of this Article. B.Vacation requests will be made by employees as far in advance as possible in order to insure time off as required. C.All Association members within the classification shall have the first week after the list is posted on the board to fill the openings. All other personnel may sign for any open shifts after the first week. If any shift remains open after the second week, the Fire Chief, or his designee, may require department personnel to fill them. The parties agree that a list be kept of overtime for vacation, holiday, sick leave, and emergency. D.Paid vacations to be as follows: Upon Hire ----------------------------------------------------- 5 shifts/year Commencing with the Second Year-------------------- 6 shifts/year Commencing with the Fifth year ------------------------ 7 shifts/year Commencing with the Ninth year ----------------------- 9 shifts/year Commencing with the Fourteenth Year ---------------11 shifts/year Commencing with the Eighteenth year----------------12 shifts/year E.All employees shall take vacation time off within each fiscal year. 14 F.An employee may accrue vacation to a maximum of 15 shifts (360 hrs). Cash out of any earned but unused vacation accrual in excess of 360 hrs. shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Cash-out of excess vacation accrual shall be at the employee’s regular rate of pay. G.Additionally, upon utilization of vacation, an employee covered by this agreement may cash in vacation on a one for one basis up to a maximum of six (6) shifts per year. Cash-in of Vacation accrual shall be at the employees' regular rate of pay. H.In the event that an employee desires to accumulate vacation time from year to year, the employee may do so providing permission has been received from the City Manager; City Manager shall not unreasonably withhold such permission. I.Requests for vacation time of more than three (3) shifts must be submitted to the Fire Chief or his designee, at least three (3) shifts in advance. ARTICLE 37 – HOLIDAYS A.At the employee’s option, all employees who are covered by this agreement will receive, in lieu of holiday time off, twelve (12) hours of pay per month at the employee’s regular rate of pay, or twelve hours per month of compensatory time off. B.Requests for Holiday Comp time off of more than three (3) shifts shall be submitted to the Captain at least three (3) shifts in advance. Only one (1) Captain and one (1) Engineer may be off at the same time. C.There shall be an accrual cap of 480 hours; all hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Said cash out to be at the employee's regular rate of pay. D.Unless otherwise provided for in this Agreement, upon termination of City service for any reason accrued Holiday Comp shall be cashed out at the employee’s regular rate of pay. ARTICLE 38 – SICK LEAVE A.All Association Members shall accrue twelve (12) hours per month sick leave (6 shifts per year). B.All employees with a minimum sick leave balance of 242 hours MAY annually cash in up to four hundred (400) hours of sick leave per year in excess of 242 hours. The annual date and number of hours shall be the employee's choice. Said cash out will be at the employee's regular rate of pay. C.Employees hired prior to July 1, 1989 shall have an accrual cap of 2000 hours. All hours in excess of this maximum shall be automatically cashed out as part of the June 30th payroll at employees' regular rate of pay. Employees whose 15 accrual balance exceeds 2000 hours as of July 1, 1989 shall be allowed to maintain that balance. D.Employees hired July 1, 1989 or later shall have an accrual cap of 1200 hrs. All hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck at employee’s regular rate of pay. ARTICLE 39 – REGULATION OF SICK LEAVE & OTHER PROVISIONS A.Use of Sick Leave 1.Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. B.Procedure 1.To receive compensation while absent on sick leave, employees shall notify the City per the Department's sick leave policy. 2.When absence is for more than two (2) consecutive shifts the City may request the reason for the absence be verified by a written statement, stating the cause of absence, from an attending physician. The employee shall furnish any other proof of sickness reasonably required by the City. C.Family Sick Leave 1.In case of serious illness or death of a member of the immediate family, the employee may utilize sick leave. 2.Pregnancy (maternity or paternity) is an allowable use. 3.Immediate family for the purpose of this Section shall be defined as: spouse, mother, mother-in-law, father, father-in-law, sister, brother, (step) child or guardian, stepfather, stepmother, grandparents or grandchildren. Employees may pre-designate and substitute other members for those members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase the paid leave opportunities, but, rather to recognize the variation in family structure (e.g. aunt for mother in the case where it as an aunt as caretaker in the absence of a mother). 4.Such time shall be deducted from the existing sick leave of the employee. ARTICLE 40 – SICK LEAVE AT TERMINATION A.For employees hired prior to July 1, 1989 and upon termination, either voluntary/involuntary or resignation from City employment, sick leave will be paid, at the employees regular rate of pay, according to the following standards 16 1.25% of all accrued sick leave for 5 through 9 years continuous service. 2.50% of all accrued sick leave for 10 through 19 years continuous service. 3.75% of all accrued sick leave for 20 plus years continuous service (exception: for medical retirement at age 50+ with 20 years or more of continuous service, cash-out shall be at employees' forty-hour rate). B.Upon service retirement, accrued sick leave shall be cashed out pursuant to the schedule above computed at the employee’s forty-hour rate of pay. C.For employees hired July 1, 1989 or later and upon termination, resignation, or service retirement, from City employment, sick leave shall be paid at the employees' regular rate of pay, according to the following standards, 1.50% of all accrued sick leave for 10 or more years of continuous service. D.in exception to A, B & C above employees covered by this agreement who are retired as a result of a service connected disability shall receive 75% of their accumulated sick hours regardless of length of service. Said cash-out shall be at the employee’s regular rate of pay. ARTICLE 41 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of two shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 40 of the Agreement. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused bereavement be provided. The Chief may grant one (1) additional shift in the event or a death which requires extended travel. For the purposes of bereavement leave, parent’s in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 42 – RETIREMENT A.This paragraph A is subject to the provisions in paragraph B., below. Tier I. The City provides the PERS 3% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. Tier II. For employees, hired after on or after July 1, 2011 the PERS retirement benefit formula shall be 2% @ 50. Other retirement benefits for employees hired on or after July 1, 2011 will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012 -2015 MOU, unit members employed prior to January 1, 2013, shall 17 personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. B.AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C.For employees hired prior to July 1, 1989, upon service retirement, the employees accumulated holiday comp. and vacation accrual accounts shall be 18 cashed out at the employees forty (40) hour equivalent rate of pay. (i.e. utilizing sick, vacation and/or comp time). D.Employees who retire after July 18, 2000 shall be eligible for a medical insurance premium supplement. Said supplement shall be in the following amount: 1.For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of ten (10) years of service with the City of Hermosa Beach said supplement shall be $150 per month. 2.For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall be $350 per month ARTICLE 43 – UNIFORM ALLOWANCE All permanent personnel covered by this Agreement shall be authorized a yearly maintenance and replacement uniform allowance in the amount of $600 per year. ARTICLE 44 – LIFE INSURANCE All employees covered by the Agreement to be provided Life Insurance in the amount of $70,000 at City expense. ARTICLE 45 – SALARY CONTINUANCE A.All employees covered by this Agreement shall be required to be covered under the LTD plan. This coverage is provided through the Firefighters Association. B.An employee utilizing the LTD plan shall accrue vacation, sick leave, holiday comp. and allowances only during that period of their leave that they are receiving pay (i.e. utilizing sick, vacation and /or comp time). ARTICLE 46 – SELECTION OF IOD DOCTOR OR FACILITY It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event that the Association members covered by the MOU wish to grieve the City’s selection, the City will give due consideration to the facts presented and select a new facility based on all facts presented if necessary. This provision in no manner is intended to waive or abrogate employees Workers' Compensation rights under the under the California Labor Code. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. 19 ARTICLE 47 – CONSTANT MANNING A.The term "constant manning" refers to procedures established to ensure that fire suppression staffing levels are maintained at a predetermined number of personnel. A predetermined number of personnel is established by the number of currently authorized Fire Department positions and by the organizational assignment of personnel. The Association and the City agree that for and during the term of this agreement the established staffing level shall be a minimum of five (5) persons per shift and an agreed upon goal of six (6) per shift. B.City and Association agree to meet and confer should the financial position of the City improve to the extent that would allow a return to a minimum staffing of six (6) per shift. ARTICLE 48 – PROBATIONARY PERIOD Original and promotional appointments to the Fire Department shall serve a probationary period of twelve (12) months. Probationary periods may be extended for a period not to exceed six (6) months. ARTICLE 49 – WORK STOPPAGE PROHIBITION A.Prohibited Conduct: 1.The Association, its officers, agents, representatives, and members, agree that, during the term if this Memorandum of Understanding or any agreed upon extensions of the MOU, they will not call or engage in any strike, walkout, work stoppage, sick-out, blue flu, concerted withholding of services by employees represented by the Association, disruption of City services, or honor any job action by any other employee or group action by any other employee or group of employees of the City or any union or association of employees by withholding or refusing to perform services; provided, however, that by executing this agreement, neither the Association nor any of its members waive their rights (1) under Section 6300 et. seq. of the California Labor Code to refuse to work under unsafe conditions and (2) under the United States and California Constitutions to exercise their rights of freedom of speech, assembly, and association such as by engaging in lawful informational picketing. 2.In the event that the Association, its officers, agents, representatives, or members engage in any of the conduct prohibited above, the Association shall immediately instruct, in writing, any persons engaging in such conduct that their actions are in violation of this Memorandum of Understanding and are unlawful, and that they must immediately cease such conduct and return to work. 3.In the event that the Association carries out in good faith its responsibilities set forth in Paragraph 2 above, it shall not be liable for the actions of any individual who participates in conduct prohibited by Paragraph I above. Any employee, who participates in any conduct 20 prohibited above and violates any other City Rule or Regulation, shall be subject to disciplinary action including termination by the City. This shall not abrogate the right of any employee to receive all due process guaranteed to him or her in procedures relating to disciplinary action. ARTICLE 50 – AUXILIARY FIREFIGHTERS No member of the auxiliary/reserve/paid call firefighters or other such volunteer program firefighters will be used to replace regular employees in the Fire Department in overtime situations. However, in the event there are no regular, full-time firefighters available, the City, upon notification to the Association, and approved by same, may use auxiliary/reserve/paid call personnel in overtime situations in order to maintain the proper minimum manning level. ARTICLE 51 – GRIEVANCE PROCEDURES A.Purpose of Grievance Procedures: 1.To promote improved employer-employee relations by establishing procedures on matters. 2.To provide that grievances shall be settled as near as possible to the point of origin. 3.To provide that the grievance procedures shall be as informal as possible. B.A Grievance shall be defined as a controversy between the City and the Association or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1.Any matter involving the application of any provision of this Agreement; or 2.Any matter involving the violations of any provision of intent of this Agreement; or 3.Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C.Disciplinary actions shall not be appealed under the provisions of this section. D.There shall be earnest effort on the part of both parties to settle grievances promptly through the steps listed below. STEP 1. An employee's Grievance must be submitted in writing by the employee, fully stating the facts surrounding the Grievance and detailing the specific provisions of this Agreement alleged to have been violated, signed, and dated by the employee and presented to his first line supervisor immediately in charge of the 21 aggrieved employee within fifteen (15) calendar days after the event giving rise to the Grievance or fifteen (15) calendar days after he could have been reasonably expected to have had knowledge. The supervisor will give his answer to the employee by the end of the tenth (10) calendar day following the presentation of the grievance and the giving of such answer will terminate Step 1. STEP 2. If the grievance is not settled in Step 1, the grievance will be presented to the Fire Chief (or in the case where the Fire Chief responded at step 1, to the City Manager, or his designee) within ten (10) calendar days after termination of Step 1. A meeting with the employee, Association Officer, and Fire Chief (or City Manager or his designee), will be arranged at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within fifteen (15) calendar days from the date the grievance is received by the Fire Chief (or City Manager/ designee). The Chief (City Manager/designee) may invite other members of management to be present at such meeting. The Chief (City Manager/designee) will give a written reply by the end of the tenth (10) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. STEP 3. If the grievance is not settled in Step 2, the Association Representative shall, within seven (7) calendar days after the termination of Step 2, arrange for a meeting with the City Manager to be held at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within ten (10) calendar days from the date of the grievance is referred to Step 3. A decision shall be rendered within ten (10) calendar days from the date of such meeting. The decision shall be in writing. E.Time limits as set forth above may be extended by mutual agreement between the parties but neither party shall be required to do so. F.In the event that the Association calls witnesses that must be excused from work, the City agrees to excuse same in paid status. G.The parties agree that in the event the member or the Association fail to comply with the time limits contained herein, such failure constitutes a waiver of right to prosecute the grievance; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s position and remedy. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. ARTICLE 52 – ARBITRATION A.Grievances which are not settled pursuant to the grievance procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however, that said request for Arbitration shall be 22 made within twenty (20) days of the conclusion of Step 3 of the Grievance procedure. B.As soon as possible and in any event not later then fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C.Either the City or the Association may call any employee as a witness, and the employer agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Association, the Association may pay the expense. D.The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon evidence and arguments presented to him by the respective parties in the presence of each other. E.The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties in dispute. F.The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Agreement. G.The Arbitrator may hear and determine only one grievance at a time without the expressed agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 53 – PRODUCTIVITY The City and the Association mutually agree to continually seek means of increasing productivity in the Fire service. ARTICLE 54 – COMPENSATION A.Methods of compensation: 1.Compensation shall be determined on an hourly basis. 2.Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 23 3.Base hourly salary shall be considered at the regular rate of pay for a particular classification without consideration of any other form of compensation. 4.No employees may take time off from normal working hours for the purpose of depositing a pay check. 5.Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or credit union of the employee’s choice. B.Salary Advancements Within Base Pay Range 1.Salary ranges are established to provide fair compensation to each classification. Initial appointment shall be made at the minimum step within a particular range, but the City Manager may approve a higher starting step. C.Step Advancement: 1.All salary advancement shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director. 2.Merit increases shall be effective at the beginning of the next pay period following the effective date (1st or 16th of the month). D.Promotion: 1.An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary by at least 5.0%. 24 ARTICLE 55 – BASE MONTHLY SALARY A.Effective July 1, 2015, base monthly salaries for the represented classifications are as follows: (Reflects a base increase of 5%) 1 2 3 4 5 6 7 CAPTAIN 7913 8313 8731 9164 9624 10105 ENGINEER 5875 6171 6476 6801 7141 7497 PARAMEDIC 5677 5962 6260 6574 6899 7243 7497 FIREFIGHTER 4910 5155 5411 5685 5970 6268 B.Initial Appointment For entry-level Firefighters who are not academy graduates, the initial appointment shall be at Step 1. For Firefighters who have completed the fire academy, the initial appointment shall be at Step 2. For entry-level Paramedic who are not fire academy graduates, the initial appointment shall be at Step1. For Paramedics who have completed the fire academy, the initial appointment shall be at Step 2. ARTICLE 56 – PERFORMANCE REVIEW Upon completion of probation, each employee shall thereafter be reviewed annually; said review to be constructive in nature and designed to point out areas of both strength and weakness, methods of improvement, etc. ARTICLE 57 – PHYSICAL FITNESS PROGRAM A.Effective July 1, 1989, the City and Association adopt a Physical Fitness Policy and Incentive Program as described in the attached Exhibit A. B.Fitness evaluations shall be conducted biannually during the months of October and May. Monetary payments shall be made in accordance with the provisions of section 704.09 of the Incentive Program. C.Association members who wish to participate in the Physical Fitness Incentive Program shall be allowed two (2) hours during their shift (including prep and clean-up) to participate in physical fitness activities. D.Members must complete each of the fitness components to be eligible for the incentive payment. E.CITY and ASSOCIATION agree to meet and confer during the term of this agreement regarding modification to the fitness, measurement and scoring 25 components of the Program. No modification to the program shall be effective unless approved in writing by both CITY and ASSOCIATION. ARTICLE 58 – LAYOFF The City and the Association acknowledge Section 2-76.200 of the Hermosa Beach Municipal Code, as currently enacted, as the governing provision regarding layoff. However, the City and the Association further agree that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation’s, etc. ARTICLE 59 – EMPLOYER-EMPLOYEE RELATIONS SESSIONS In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet quarterly with the Fire Chief and biannually with the City Manager; there shall be no less than two (2) Board members present for each such meeting. ARTICLE 60 – JURY DUTY Jury Duty shall be handled as outlined in Administrative Memorandum P15. The policy states that an employee is entitled to be paid for jury service. Employees should refer to P15 for further details. ARTICLE 61 – LONGEVITY PAY Upon completion of the 5th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 3.1% of base monthly pay. (PERSable) Upon completion of the 15th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 5% of base monthly pay. (PERSable) Upon completion of the 25th year of service with the City of Hermosa Beach, employees shall receive an additional longevity premium of 5% of base monthly pay. (PERSable) ARTICLE 62 – MILITARY LEAVE Pursuant to governing State and Federal law, employees covered by this Agreement will be granted Military Leave. ARTICLE 63 – DISCIPLINE, SUSPENSION, DISCHARGE City and Association understand the value of progressive discipline. City will therefore endeavor to incorporate that procedure in its disciplinary policy. In that regard, City will endeavor to adhere to the following guideline re implementing progressive disciplinary procedures: 1.Verbal warning(s) which are to be formally logged; 2.Written reprimand(s); 3.Suspension(s); 4.Demotion/Reduction in pay; 26 5. Termination ARTICLE 64 – APPEAL OF DISCIPLINE A.Verbal warnings may not be appealed. In the case of a written reprimand, the employee reprimanded may request the issuer's immediate superior to review the action. Said request shall be made within ten (10) calendar days of the date of the action. B.Suspension, Demotion, Reduction-in-Pay, and Termination: Step I. Following notice of intent of disciplinary action, a meeting between the Fire Chief, other management representatives, the affected employee and representatives of his choice, may be held within ten (10) calendar days to discuss the discipline. Following that meeting, the Fire Chief will issue a ruling within seven (7) calendar days and may uphold, modify, reduce or rescind the proposed disciplinary action. Any proposed disciplinary action shall be initiated following the conclusion of Step I. The issuance of the Chief's ruling shall conclude Step I. Step II. If the matter is not resolved at Step I, the employee may within seven (7) calendar days file a written appeal with the City Manager. The City Manager (or his designee) shall arrange a meeting with the employee and his representative to be held within ten (10) calendar days from the date the appeal is received. The City Manager may invite other members of the management team to be present at that meeting. Following the meeting the City Manager (or his designee) shall render a decision within ten (10) calendar days. The issuance of the decision concludes Step II. Step III. If the matter is not resolved at Step II, the employee may, within ten (10) calendar days of the conclusion of Step II, request a hearing pursuant to Section 2.76.160/2.76.180 of the Hermosa Beach City Code. Such request shall be delivered in writing to the Personnel Director Officer. C.Time limits as set forth above for each of the steps may be extended by mutual agreement between the parties, but neither party shall be required to so agree. ARTICLE 65 – EXIGENCY A.Notwithstanding the terms described in this MOU, the parties acknowledge the obligation of the City Council to insure the financial integrity of City Government. B.Accordingly, Association agrees to meet and confer upon request of the City to discuss MOU modifications should: 27 1.New State or Local Initiatives(s), 2.New Federal mandate(s), or 3.State or Federal Judicial ruling(s) be implemented whereby said action increases City's MOU costs or otherwise precludes operation of any portion of this MOU. C.It is acknowledged that no such MOU change can occur without acceptance by City and Association. ARTICLE 66 – WAIVER OF BARGAINING The Parties acknowledge that during the negotiation which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for collective bargaining and that the under- standings and agreements arrived at by the Parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Parties of this Agreement concur that the other shall not be obligated to bargain collectively with respect to any subject or matter without mutual consent even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the Parties at the time that they negotiated or signed this Agreement. ARTICLE 67 – PROVISION EFFECTIVE The provisions of the Memorandum of Understanding shall be effective commencing July 1, 2015, and shall govern until June 30, 2016. ARTICLE 68 – EXECUTION This Memorandum of Understanding represents the full and complete understanding between the parties related to the subject matter set forth herein and all preliminary negotiations of whatever kind or nature are merged herein. The parties hereto have caused this Memorandum of Understanding to be executed this ______day of _____ , 2015. HERMOSA BEACH FIRE ASSOCIATION CITY OF HERMOSA BEACH ______________________________________________________________ James Crawford, Fire Captain Thomas Bakaly, City Manager _____________________________________________________________ Aaron Marks, Fire Engineer Viki Copeland, Finance Director ___________________________________________________________ Steven Ramirez, Paramedic Robert A. Blackwood, Interim HR Manager 28 Exhibit A 704.00 PHYSICAL FITNESS POLICY AND INCENTIVE PROGRAM 704.01 There is no substitute for physical fitness. If, for no other reason, all members of the Hermosa Beach Fire Department should maintain good physical condition so that they can handle the physical and mental demands that are required of them. 704.02 It is essential to the effectiveness and state of readiness of the department that all firefighters maintain a high degree of physical fitness. By doing so, the firefighter will not only display a better public image and be physically able to perform his duty but will feel better and be less prone to injury and illness. 704.03 Time and time again, a firefighter is faced with situations that make demands on his physical capabilities. In certain instances, physical fitness often spells the difference between success and failure-even life and death. The firefighter who is incapable of meeting these demands is not prepared to adequately discharge the duties entrusted to him. It is not unusual for firefighters to be called upon or have occasion to remove or lift injured persons; push a motor vehicle, remove debris from the roadway; climb stairs, ladders, trees, and steep embankments; crawl through attics, and under houses; carry heavy equipment; pull and carry fire hose; sit or stand for long periods of time or run for safety to name just a few. It’s all part of the job. 704.04 Regardless of rank or assignment in the department all firefighters may be required to respond to any incident occurring in the city at any time of day and on short notice. Therefore all firefighters should maintain a satisfactory level of physical readiness and fitness. 704.05 A firefighter is considered to be in satisfactory physical condition when he possesses an efficient cardiovascular respiratory system (good aerobic quality), moderate to low levels of body fat, and adequate levels of muscular strength, flexibility, and endurance. A firefighter who has these components is capable of professionally performing daily assignments without undue risk of injury or fatigue and possesses enough reserve energy to address recreational and other personal needs. 704.06 A fitness evaluation will be administered bi-annually to every firefighter who wishes to participate in the fitness incentive program in order to measure the fitness level and condition of the firefighter. Monetary incentive will be paid according to the scale listed in 704.08 704.07 The fitness evaluation will be administered by designated personnel with the assistance of the firefighter’s immediate supervisor. The fitness evaluation will consist of eight (8) items as follows: a) Resting heart rate b) Resting blood pressure 29 c) Body fat assessment d) Three minute step test recovery e) 1.5 mile run/walk f) Flexibility (sit/reach) g) Sit-ups h) Push-ups 704.08 Scoring of the fitness evaluation for purposes of monetary incentive and compensation will be as follows (note, payments are one lump sum on the next pay period following the test): Outstanding 33-40 $300 Above Average 25-32 $250 Satisfactory 17-24 $200 705.00 DESCRIPTION OF THE PHYSICAL FITNESS TEST FOR FIREFIGHTERS 705.01 RESTING HEART RATE: A resting pulse rate of above 75 for men and above 80 for women is considered above the average. This is a simple measure of how many times per minute the heart beats while the body is at rest. The following is a chart showing the score for the resting heart rate: Age Group Score Resting Heart Rate Males Females 20 to 59 5 4 3 2 1 < 60 61-67 68-73 74-79 > 80 <65 66-72 73-78 79-84 > 85 705.02 RESTING BLOOD PRESSURE: Blood pressure measures the amount of force the blood exerts outward against the inner walls of the arteries. High blood pressure reading is often correlated with coronary heart disease. The following chart broken down by age groups will be used to determine the score for the resting blood pressure: Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 20 to 5 4 3 2 < 112 113-118 119-122 123-130 < 72 73-76 77-80 81-84 < 100 101-110 111-116 117-120 < 68 69-72 73-76 77-80 30 29 1 > 131 > 85 > 121 > 81 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 30 to 39 5 4 3 2 1 < 110 111-120 121-124 125-132 > 133 < 74 78-78 79-80 81-88 > 89 < 104 105-110 111-118 119-122 > 123 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 40 to 49 5 4 3 2 1 < 111 112-120 121-126 127-136 > 137 < 75 77-80 81-84 85-90 > 91 < 105 106-112 113-118 119-126 > 127 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 50 to 59 5 4 3 2 1 < 116 117-122 123-130 131-140 > 141 < 78 79-80 81-86 87-90 > 91 < 110 111-120 121-126 127-140 > 141 < 70 71-78 79-82 83-90 > 91 705.03 BODY FAT ASSESSMENT: This assessment is performed using calipers or under water weighing and measures the percent of body fat relative to total body mass. The following charts will be used to determine the score for the body fat assessment: Age Group Score Percent Body Fat Males Females 20 5 4 < 11.9 12.0-16.1 <15.0 15.1-20.0 31 to 29 3 2 1 16.2-20.0 20.1-25.4 > 25.5 20.1-24.6 24.7-30.3 > 30.4 Age Group Score Percent Body Fat Males Females 30 to 39 5 4 3 2 1 < 14.9 15.0-18.6 18.7-21.8 21.9-25.9 > 26.0 <16.8 16.9-21.1 21.2-25.0 25.1-30.6 > 30.7 Age Group Score Percent Body Fat Males Females 40 to 49 5 4 3 2 1 < 16.7 16.8-20.4 20.5-23.4 23.5-27.2 > 27.3 <19.9 20.0-24.1 24.2-27.5 27.6-31.5 > 31.6 Age Group Score Percent Body Fat Males Females 50 to 59 5 4 3 2 1 < 18.1 18.2-21.7 21.8-24.7 24.8-28.3 > 28.4 <23.1 23.2-27.3 27.4-30.7 30.8-34.9 > 35.0 705.04 THREE-MINUTE STEP TEST: This test will be performed using a bench 16 inches high and a metronome of 96 beats per minute. Prior to the commencement of the test, the firefighter’s resting pulse rate will be taken while seated. On command, the firefighter will step up and down from the bench, keeping cadence with the metronome. At the end of 3 minutes of exercise the firefighter will stop, sit down and the pulse will be taken immediately. After a period of three minutes rest, the firefighter’s pulse will be taken. If the firefighter’s pulse has not dropped sufficiently, further examination may be necessary prior to allowing the firefighter to continue with the testing events. The following chart will be utilized in determining the score allowed for the 3 minute step test: Age Group Score 3-Min Step Test (Heart Rate) Males Females Immediate After 3-Min Immediate After 3-Min 32 20 to 59 5 4 3 2 1 < 119 120-129 130-144 145-159 > 160 < 75 76-84 85-93 94-105 > 106 < 125 126-135 136-150 151-164 > 165 < 80 81-89 90-98 99-110 > 111 705.05 FLEXIBILITY (SIT/REACH): Flexibility may be defined as the range of motion in a single joint or in a group of joints. There is no known test that measures the flexibility of all the joints but the sit and reach test will measure the all-important elastic ability of the lower back and hip areas. Additionally, the elastic ability of the muscles located in the back of the legs and in the trunk is measured. The following chart will be used to score the flexibility phase of the physical test: Age Group Score Flexibility (Sit/Reach) Males Females 20 to 29 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 >16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 30 to 39 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 > 16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 40 to 49 5 4 3 2 1 > 15.50 13.75-15.25 11.75-13.50 10.25-11.50 < 10.00 >16.25 14.50-16.00 12.50-14.25 10.50-12.25 < 10.25 33 Age Group Score Flexibility (Sit/Reach) Males Females 50 to 59 5 4 3 2 1 > 15.25 13.50-15.00 11.50-13.25 10.00-11.25 < 9.75 >16.00 14.25-15.75 12.25-14.00 10.25-12.00 < 10.00 705.06 SIT-UPS: This test measures muscular endurance in the abdominal muscle group, an area of great concern to the sedentary individual. Muscular endurance is the ability of the muscles to contract repeatedly for a particular amount of time. Much evidence exists of the correlation between poor abdominal muscle development, excessive fat tissue and lower back problems. In this test, the firefighter starts by lying on his back, fingers interlaced behind the head, knees bent and heels flat on the floor with a partner holding the feet securely. On command the firefighter performs as many correct sit-ups as possible in 1 minute. The following chart will be used to score the sit-up phase of the physical fitness test: Age Group Score Sit-Ups (1-Min Males/Females 20 to 29 5 4 3 2 1 >52 44-51 35-43 24-34 0-23 Age Group Score Sit-Ups (1-Min Males/Females 30 to 39 5 4 3 2 1 >50 42-49 32-41 21-31 0-20 Age Group Score Sit-Ups (1-Min Males/Females 40 to 5 4 3 >47 39-46 28-38 34 49 2 1 17-27 0-16 Age Group Score Sit-Ups (1-Min Males/Females 50 to 59 5 4 3 2 1 >44 36-43 24-35 13-23 0-12 705.07 PUSH-UPS: This test also measures muscle endurance and a low level of muscle endurance indicates inefficiency in movement and a poor capacity to perform work. This test measures mainly the muscles of both the chest and upper arm. Male firefighters start from a front leaning rest position with the toes and hands touching the floor. Female firefighters start from a front leaning rest position with the knees and hands touching the floor. The firefighter begins by lowering his body toward the floor so as to bring the shoulders even with or below the level of the elbow. He then pushes up so the elbows lock out and immediately thereafter proceeds to repeat the exercise. The total number of correctly performed push- ups is recorded. The following chart will be utilized to score the push-up event: Age Group Score Push-Ups (Max #) Males Females 20 to 29 5 4 3 2 1 > 40 34-39 27-33 21-26 0-20 >25 20-24 14-19 9-13 0-8 35 Age Group Score Push-Ups (Max #) Males Females 30 to 39 5 4 3 2 1 > 37 31-36 24-30 18-23 0-17 >23 18-22 12-17 7-11 0-6 Age Group Score Push-Ups (Max #) Males Females 40 to 49 5 4 3 2 1 > 34 28-33 21-27 15-20 0-14 >18 14-17 9-13 5-8 0-4 Age Group Score Push-Ups (Max #) Males Females 50 to 59 5 4 3 2 1 > 30 24-29 17-23 11-16 0-10 >14 10-13 6-9 3-5 0-2 705.08 1.5 MILE RUN/WALK: This test is an excellent indication of the condition of the heart and lungs as it measures one’s aerobic capacity or the ability of the heart and lungs to utilize oxygen. Should the results of the resting pulse rate, blood pressure or step test be above acceptable ranges, the firefighter will be excluded from participation in the 1.5-mile run/walk. Scoring of this event will be in accordance with the below listed chart: Age Group Score 1.5 Mile Walk/Run Males Females 20 to 29 5 4 3 2 1 < 11:29 11:30-12:09 12:10-13:24 13:25-14:29 > 14:30 < 13:39 13:40-15:09 15:10-15:54 15:55-17:54 > 17:55 36 Age Group Score 1.5 Mile Walk/Run Males Females 30 to 39 5 4 3 2 1 < 11:49 11:50-12:54 12:55-13:44 13:45-14:44 > 14:45 <13:54 13:55-15:14 15:15-16:04 16:05-18:24 > 18:25 Age Group Score 1.5 Mile Walk/Run Males Females 40 to 49 5 4 3 2 1 < 12:04 12:05:13:24 13:25-14:14 14:15-15:19 > 15:20 < 15:09 15:10-16:04 16:05-17:54 17:55-19:29 > 19:30 Age Group Score 1.5 Mile Walk/Run Males Females 50 to 59 5 4 3 2 1 <12:54 12:55-14:04 14:05-15:09 15:15-16:04 > 16:05 <15:44 15:45-17:29 17:30-18:54 18:55-20:29 > 20:30 656913.2 HE050-061 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND FIREFIGHTERS ASSOCIATION July 1, 2015 – June 30, 2016 656913.2 HE050-061 TABLE OF CONTENTS SUBJECT PAGE 7K EXEMPTION....................................................................................................................... 5 ACCESS TO WORK STATION.................................................................................................... 5 ACTING POSITIONS.................................................................................................................6 APPEAL OF DISCIPLINE ......................................................................................................... 25 ARBITRATION ....................................................................................................................... 21 AUXILIARY FIREFIGHTERS .....................................................................................................19 BASE MONTHLY SALARY ....................................................................................................... 23 BEREAVEMENT LEAVE ..........................................................................................................16 BULLETIN BOARD ................................................................................................................... 6 CALL BACK .......................................................................................................................... 13 CITY COUNCIL APPROVAL .......................................................................................................1 CITY VEHICLE USE ...............................................................................................................12 COMPENSATION ................................................................................................................... 22 CONSTANT MANNING............................................................................................................ 18 CONSTITUTIONALITY ...............................................................................................................2 COURT PAY .........................................................................................................................12 COURT STANDBY PAY........................................................................................................... 13 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................. 25 EARLY RELIEF POLICY..........................................................................................................12 EDUCATIONAL INCENTIVE........................................................................................................ 8 EFFECTIVE AND TERMINATION DATES ......................................................................................2 EMPLOYEE ASSISTANCE ......................................................................................................... 7 EMPLOYEE OPTION BENEFIT PROGRAM...................................................................................7 EMPLOYER-EMPLOYEE RELATIONS SESSIONS........................................................................ 24 EXEMPT EMPLOYEES.............................................................................................................. 4 EXIGENCY............................................................................................................................ 26 FIRE SERVICE CONSOLIDATION ............................................................................................... 4 GRIEVANCE PROCEDURES .................................................................................................... 20 HOLIDAYS ............................................................................................................................ 14 HOURS OF WORK ................................................................................................................... 5 JURY DUTY .......................................................................................................................... 24 LAYOFF................................................................................................................................ 24 656913.2 HE050-061 LIFE INSURANCE................................................................................................................... 17 LONGEVITY PAY ................................................................................................................... 25 MANAGEMENT’S RIGHTS ......................................................................................................... 2 MEDICAL EXAMS ....................................................................................................................7 MILITARY LEAVE................................................................................................................... 25 MUTUAL RECOMMENDATION ................................................................................................... 1 NO REDUCTION......................................................................................................................6 NON-DISCRIMINATION............................................................................................................. 5 OVERTIME AUTHORIZATION................................................................................................... 10 OVERTIME............................................................................................................................ 10 PARAMEDIC REASSIGNMENT ................................................................................................... 7 PAYROLL DEDUCTION............................................................................................................. 6 PERFORMANCE REVIEW........................................................................................................ 24 PHYSICAL FITNESS PROGRAM............................................................................................... 25 PREAMBLE............................................................................................................................. 1 PROBATIONARY PERIOD ....................................................................................................... 19 PRODUCTIVITY ..................................................................................................................... 22 PSYCHOLOGICAL HEALTH .......................................................................................................8 REASONABLE NOTICE............................................................................................................. 5 RECOGNITION ........................................................................................................................ 1 REGULATION OF SICK LEAVE & OTHER PROVISIONS ............................................................... 15 REPEALS ...............................................................................................................................2 RETIREMENT ........................................................................................................................ 17 SALARY CONTINUANCE ......................................................................................................... 18 SCOPE OF REPRESENTATION ..................................................................................................4 SELECTION OF IOD DOCTOR OR FACILITY.............................................................................. 18 SHIFT TRADES ..................................................................................................................... 10 SICK LEAVE AT TERMINATION ................................................................................................16 SICK LEAVE.......................................................................................................................... 15 SPECIAL DUTY PAY ................................................................................................................6 STEWARD’S ADMINISTRATIVE LEAVE........................................................................................5 TRAINING TIME..................................................................................................................... 12 UNIFORM ALLOWANCE..........................................................................................................17 VACATION............................................................................................................................ 13 WAIVER OF BARGAINING ....................................................................................................... 27 WORK STOPPAGE PROHIBITION ............................................................................................ 19 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION ARTICLE I – PREAMBLE This Memorandum of Understanding has been entered into pursuant to the laws of the State of California and the City of Hermosa Beach, hereinafter referred to as the City, and has been executed by the City Manager on behalf of the City, and the Hermosa Beach Firefighters, hereinafter referred to as the Association. ARTICLE 2 – RECOGNITION A.Pursuant to the Association's petition to the City dated March 25, 1982, and applicable State laws, Firefighters' Association is acknowledged by the City as the majority representative of the employees in the following classifications: Firefighter Firefighter/Paramedic Fire Engineer Fire Captain B.It is understood that Fire Captains are included in the bargaining unit. However, because of the nature of the department and the lack of another supervisory employee rank between Fire Captain and Fire Chief, Fire Captains will be permitted to function as management. Part of the duties of the Fire Captain will be to carry out the direction of management in regard to directing the work force. ARTICLE 3 – MUTUAL RECOMMENDATION This Memorandum of Understanding constitutes a mutual recommendation by the parties to the City Council. It is expressly intended that the duties, responsibilities, and functions of the City in the operation of its Fire Department shall in no manner be impaired, subordinated, or negated by any provisions of this agreement. ARTICLE 4 – CITY COUNCIL APPROVAL It is, however, the mutual understanding of all the parties hereto that such Memorandum of Understanding will become effective upon approval by the City Council of the City of Hermosa Beach. ARTICLE 5 – REPEALS The provisions of this Memorandum of Understanding together with those wages, hours, and other terms and conditions of employment in existence prior to July 1, 1997, and are not changed by this Memorandum, shall constitute the wages, hours, and terms 2 and conditions of employment for the employees during the terms of this Memorandum of Understanding. ARTICLE 6 – EFFECTIVE AND TERMINATION DATES This Memorandum of Understanding shall become effective July 1, 2015, and will continue through June 30, 2016, with respect to all fire safety employees of the City of Hermosa Beach. During the period covered by this Memorandum of Understanding, any items concerning wages, hours, and other terms and conditions of employment provided by this Memorandum of Understanding shall remain in effect unless the parties agree to revise the same as a written modification to this Memorandum of Understanding, subject to the limitations expressed in Section 3504 of the Government Code. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, subdivision, sentence, clause, or phrase of this Memorandum of Understanding is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Memorandum of Understanding. ARTICLE 8 – MANAGEMENT’S RIGHTS RESERVED 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means or performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 3 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28.Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, current established practice, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s' rights shall impact on the employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 4 ARTICLE 9 – FIRE SERVICE CONSOLIDATION A.In the event that the City should relinquish certain managerial functions due to consolidation or merger, the City will meet and confer with the Association to address the impact of such consolidation, merger, or contracting on the negotiated hours, wages or other terms and conditions of employment of the members of the Association. The City will make every effort to initiate the meet and confer process as early in the developmental phase as possible of a proposed merger, consolidation or contracting of department functions. B.The City agrees that, should it exercise its management right to consolidate or otherwise contract out all or part of the fire safety function, all accrued [vacation, sick, comp.] time, not yet utilized as of the consolidation date shall either be paid in full or transferred to the new provider; for employees so transferring, they shall have the choice of cash in/retention of said accrued leaves. ARTICLE 10 – EXEMPT EMPLOYEES A.For purposes of FLSA pay and overtime, Fire Captains will be treated the same as non-exempt classifications. B.It is understood that the Captains, as management, may from time to time have to rearrange the manpower on any particular shift. ARTICLE 11 – SCOPE OF REPRESENTATION The scope of representation of the Association shall include all matters relating to employment condition and employer-employee relations including wages, hours, and other terms and conditions of employment. ARTICLE 12 – NON DISCRIMINATION Both parties to this agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious to report the conduct to their Fire Chief, Personnel Director or the City Manager in a timely manner. ARTICLE 13 – HOURS OF WORK All employees covered by this Memorandum of Understanding shall work shifts of twenty-four (24) hours in such a manner that they average 56 hours per week. 5 ARTICLE 14 – 7K EXEMPTION The City of Hermosa Beach has exercised its ability to take a statutory “7K” exemption for sworn fire personnel. The work period for such employees shall be twenty eight (28) days in length commencing on April 16, 1986. ARTICLE 15 – STEWARD’S ADMINISTRATIVE LEAVE The City shall provide an aggregate total of three (3) shifts per year for use by the Association stewards to attend employer-employee related seminars, conferences, etc., such times subject to mutual agreement with the Fire Chief and the availability of replacement personnel. ARTICLE 16 – REASONABLE NOTICE It is mutually understood and agreed that a copy (via the United States postal service) of the City Council and/or Personnel Board agenda for each meeting, mailed to the Association, shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Personnel Board may act. ARTICLE 17 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Association the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Association Representative during the working hours of said employee. It is agreed that the Association Representative shall be permitted to conduct a reasonable amount of Association business regarding grievances during working hours without loss of pay and that the Association may use City facilities to conduct meetings when such facilities are available. ARTICLE I8 – BULLETIN BOARD One bulletin board will be provided upon which the Association may post only notices of recreational, health and welfare, and social affairs, notices of meetings or election. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 19 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct monies and remit to the Association (as authorized by Employee Payroll Deduction Authorization) a deduction for dues and insurance, providing there is not more than one such deduction per pay period. 6 ARTICLE 20 – NO REDUCTION It is agreed that no member of the Association by virtue of the adoption of this Agreement shall suffer a reduction in working conditions and/or other benefits not otherwise enumerated in this Memorandum of Understanding. ARTICLE 21 – TEMPORARY UPGRADE PAY/PARAMEDIC COORDINATOR PREMIUM/SPECIAL ASSIGNMENT PAY A.Employees who are placed and maintain a position on a promotional eligibility list for the classifications of Fire Engineer and/or Fire Captain shall receive a premium of 5% of base salary. When it is necessary to appoint an employee to an acting position, that employee shall be chosen from the appropriate eligibility list for that classification. (Not Reportable to PERS) B.An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 5% above his Base Salary for each month so assigned. (Reportable to PERS) 1.Paramedic Coordinator Premium (Reportable to PERS) 2.Ambulance Operator Safety Officer/Training Coordinator (PERS Reportability to be determined) 3.Special Events Fire Prevention Coordinator (Reportable to PERS) C.An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 10% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Fire Marshal/Fire Inspector D.The City and Association mutually agree to meet, as the need may arise, to develop additional special Duties pay categories. ARTICLE 22 – PARAMEDIC REASSIGNMENT A.After a Paramedic has worked in the paramedic classification for a period of not less than five (5) consecutive years, he may return to the classification of Firefighter. The intended purpose is to provide the paramedic with the opportunity of reassignment. It is understood that in the event of such reassignment, the member will be placed at the step in the Firefighter base salary range corresponding to his step at the Paramedic salary range. This reduction will remain in effect until such time that the member either returns to paramedic duty or promotes to a higher rank within the Department. Additionally, the Fire Chief/ Public Safety Director has the authority to retain sufficient personnel, certified as a paramedic, to maintain the required level of service. B.When a vacancy occurs in the Paramedic classification, prior to any new entry level examination process, a promotional examination will be conducted with all current Firefighters, who meet the minimum requirements, eligible to participate in the examination process. 7 ARTICLE 23 – MEDICAL EXAMS A.All employees covered by this agreement shall be provided with a complete physical exam on a biennial schedule. B.Said physical to be at a location of the City's choice and at the City's expense. C.The physical exam is to include the following procedures as medically indicated: 1.Physician systemic examination 2.Audiometry 3.Occult Blood 4.Comprehensive Blood Panel and Urinalysis 5.Exercise prescription/Physician Consultation Additional procedures such as tonometry, spirometry, chest x-ray, body composition analysis, resting 12-lead electrocardiogram, maximal exercise stress test, oxygen uptake analysis, and strength and flexibility testing may be performed as medically appropriate. The City will maintain compliance with current laws and regulations regarding the release of medical records. ARTICLE 24 – EMPLOYEE ASSISTANCE AND PSYCHOLOGICAL HEALTH A.The City will provide to all employees covered by this agreement the equivalent of the Employee Assistance Program (EAP) that is in effect as of July 1, 1997. B.City will continue to provide the Psychological Health Plan that is in effect as of July 1, 1997 or its equivalent. ARTICLE 25 – EMPLOYEE OPTION BENEFIT PROGRAM A.Purpose To provide a benefit package which allows the individual firefighter to select benefits according to his/her particular needs B.Amount of Benefit The amount of E.O.B. benefit is $900.00 monthly. C.Benefit Options 1.Medical Insurance a.An employee entitled to his E.O.B. must either purchase medical insurance through the City or provide the City with proof of coverage for medical insurance by other means. 8 b.Either the Indemnity or the HMO Medical insurance plan may be utilized. 2.Dental Insurance Either the Indemnity of the HMO Dental plan may be utilized. 3.Vision Insurance. 4.Deferred Compensation. 5.Cash Payment Bimonthly with regular paychecks ARTICLE 26 – EDUCATIONAL INCENTIVE, EMERGENCY MEDICAL TECHNICIAN PAY, PARAMEDIC PAY, SPECIAL ASSIGNMENT PAY A.In recognition of formal educational, vocational and technical training the City agrees to the following incentive program for all Fire Department employees covered by this MOU: 5% additional compensation over base salary (Not PERSable) Minimum Units 15 30 45 AA/AS BA/BS Years of Service 8 6 4 4 2 OR 10% additional compensation over base salary Minimum Units 30 45 AA/AS BA/BS Masters Years of Service 12 9 9 7 4 In addition, employees are eligible to receive: 1.Recertification Bonus: 3% per month for State Fire Officers (SFO) Certificate, and, notwithstanding the above (Reportability to PERS to be determined); 2.Emergency Medical Technician Pay: 2% per month (or a minimum of $100 per month) for Emergency Medical Technician Certificate (EMT-1)*. EMT-1 Premium available for classifications other than Paramedic. (Reportable to PERS) 3.Paramedic Pay: Those persons in the classifications of Engineer and Captain who hold and maintain a current paramedic certification will receive a monthly incentive of 5% of top step paramedic salary. Beginning January 1, 2001, the amount will be raised to 7.5% of the top step paramedic salary. Effective January 1, 2003, the monthly incentive shall be increased to 10% of top step paramedic pay. (Reportable to PERS) 9 4.Employees in the classification of Fire Captain shall be eligible to receive an Educational Incentive of 3% of base salary per month for certification as a Chief Officer effective 7/1/04. (Not PERSable) B.SFO and EMT-1 Certificate pay may be combined with academic premium above (i.e. 5% or 10%). C.Captains not eligible for SFO premium. D.Retroactivity for payment of any of the above premiums shall be limited to a maximum of three (3) months. E.The City will develop a program to reimburse Association members for approved job related training and course work. F.The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters Degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 27 – OVERTIME A.All employees covered by this agreement who are required to perform in excess of the standard work period of 212 hours in a 28 day cycle shall receive compensation at the rate of time and one-half his/her regular rate of pay. The regular rate of pay shall include the following components in addition to Base salary: 1.Educational Incentive 2.Special Assignment Pay (i.e. Plan Check) 3.Acting Pay B.All employees covered by this agreement who are required to perform less than 212 hours in a standard work period of 28 days, shall receive compensation at the straight time regular rate of pay or compensatory time on an hour for hour basis. C.No employee covered by this agreement shall accrue more than two hundred forty (240) hours of such compensatory time. Should any employee exceed two hundred forty (240) hours of accrued compensatory time, he/she shall receive compensation at the straight time regular rate of pay. 10 D.In determining an employee's eligibility for overtime compensation in a work period, paid leaves of absences for vacation, sick, comp. time, and holiday comp. time shall be counted as hours worked effective November 1, 2006 E.All extra time worked (commonly referred to as overtime) will be distributed as equally as possible among regular full time Association members within the classifications. F.All employees covered by this agreement forced to work in a lower classification shall receive their regular rate of pay. G.No employee shall be required to work overtime until all available employees have been contacted. H.All hours spent acquiring continuing education for the purpose of maintaining certification as a paramedic shall be considered hour worked for FLSA purposes. I.Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. ARTICLE 28 – OVERTIME AUTHORIZATION A.All overtime requests must have prior written authorization of the Fire Chief (or his designee) prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon as thereafter practicable. Dispatched calls beyond the end of duty time are considered as authorized. B.An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. ARTICLE 29 – SHIFT TRADES A.The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. B.A member desiring a shift trade (exchange) shall: 1.Prepare and submit with proper signatures a "shift exchange form" to his supervisor. 2.Exchange shifts with members of equal rank or classification, or members that can be assigned to perform in an acting capacity (non-compensated), or can perform the same duties as the requester. 3.Make sure the exchange is approved by the proper supervisor(s) before the trade occurs. 11 C.The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. Shift trades are not to be used in lieu of accrued vacation and/or comp. time. More than three consecutive shift trades requested will be approved only when accompanied by a valid justification (i.e. educational commitments, use of required yearly vacation already taken, manning shortages, or cancellation of other time off by the Department). D.The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have his compensable hours decreased as a result of the trade. Any hours worked beyond the normal work day will be credited to the individual actually doing the work. E.Once approved, shift trade dates and/or repayment dates may not be changed unless circumstances justify the change and must be submitted in writing to the requesters Captain for approval. F."Paybacks" of shift trades are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) year of the date of the initial shift trade. Any dispute as to paybacks is to be resolved by the involved em- ployees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. G.A record of all initial shift trades and "paybacks" shall be maintained by the Fire Captains. H.If one individual fails to appear for the other (regardless of the reason), the person who traded in to the schedule will be listed as absent without leave and may be subject to disciplinary action. ARTICLE 30 – EARLY RELIEF POLICY The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned to other duties. 12 ARTICLE 31 – TRAINING TIME A.Attendance at training schools/facilities (including the Academy), which improves the performance of regular tasks and/or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work, even though the employee may be confined to campus or to barracks 24 hours a day. This provision is not intended to waive any employee's rights for purposes of Workers' Compensation benefits. B.Training mandated by the Department on an employee's day off shall be compensated for actual time spent in training. C.Travel time to and from the training facility outside of an employee's normal work shift is not normally compensable hours of work, however, reasonable requests for travel time shall be adjusted between the Department Head and the Employee. Nothing in this article is intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 32 – CITY VEHICLE USE Employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for such travel time in the City vehicle [this provision also applies in those situations where the radio must be left on and monitored]. ARTICLE 33 – COURT PAY When an employee covered by this agreement is physically called to court on a regularly scheduled day off, he/she shall be credited with a minimum of three (3) hours worked or on an hour for hour basis for the time actually spent in court., whichever is greater, compensated at one and one half times of the regular rate of pay. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. This provision is not intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 34 – COURT STANDBY PAY A.An employee who while off duty is on court standby status may leave a telephone number at a location within forty-five (45) minutes of the designated court where he/she may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. B.Alternatively, an employee on court standby shall report, with the permission of the Department, to the Fire facility, in uniform, for assignment while awaiting court. An employee shall be credited on an hour for hour basis, compensated at 13 one and one half times the regular rate of pay, for time actually worked while on standby. Travel time to the Fire facility shall not be considered hours worked and shall not be compensated in any manner whatsoever. ARTICLE 35 – CALL BACK A.Call back duty occurs when an employee is ordered to return to duty on a non- regularly scheduled work shift. Call back does not occur when an employee is held over from his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of five (5) hours work commencing when he/she reports to duty. Any hours worked in excess of five (5) hours shall be credited on an hour for hour basis for actual time worked. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. B.An employee who is held over at the end of his/her shift for an emergency shall be credited with a minimum of two (2) hours work. ARTICLE 36 – PAID VACATIONS A.Employees covered by this agreement shall receive paid annual vacations pursuant to the terms of this Article. B.Vacation requests will be made by employees as far in advance as possible in order to insure time off as required. C.All Association members within the classification shall have the first week after the list is posted on the board to fill the openings. All other personnel may sign for any open shifts after the first week. If any shift remains open after the second week, the Fire Chief, or his designee, may require department personnel to fill them. The parties agree that a list be kept of overtime for vacation, holiday, sick leave, and emergency. D.Paid vacations to be as follows: Upon Hire ----------------------------------------------------- 5 shifts/year Commencing with the Second Year-------------------- 6 shifts/year Commencing with the Fifth year ------------------------ 7 shifts/year Commencing with the Ninth year ----------------------- 9 shifts/year Commencing with the Fourteenth Year ---------------11 shifts/year Commencing with the Eighteenth year----------------12 shifts/year E.All employees shall take vacation time off within each fiscal year. 14 F.An employee may accrue vacation to a maximum of 15 shifts (360 hrs). Cash out of any earned but unused vacation accrual in excess of 360 hrs. shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Cash-out of excess vacation accrual shall be at the employee’s regular rate of pay. G.Additionally, upon utilization of vacation, an employee covered by this agreement may cash in vacation on a one for one basis up to a maximum of six (6) shifts per year. Cash-in of Vacation accrual shall be at the employees' regular rate of pay. H.In the event that an employee desires to accumulate vacation time from year to year, the employee may do so providing permission has been received from the City Manager; City Manager shall not unreasonably withhold such permission. I.Requests for vacation time of more than three (3) shifts must be submitted to the Fire Chief or his designee, at least three (3) shifts in advance. ARTICLE 37 – HOLIDAYS A.At the employee’s option, all employees who are covered by this agreement will receive, in lieu of holiday time off, twelve (12) hours of pay per month at the employee’s regular rate of pay, or twelve hours per month of compensatory time off. B.Requests for Holiday Comp time off of more than three (3) shifts shall be submitted to the Captain at least three (3) shifts in advance. Only one (1) Captain and one (1) Engineer may be off at the same time. C.There shall be an accrual cap of 480 hours; all hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Said cash out to be at the employee's regular rate of pay. D.Unless otherwise provided for in this Agreement, upon termination of City service for any reason accrued Holiday Comp shall be cashed out at the employee’s regular rate of pay. ARTICLE 38 – SICK LEAVE A.All Association Members shall accrue twelve (12) hours per month sick leave (6 shifts per year). B.All employees with a minimum sick leave balance of 242 hours MAY annually cash in up to four hundred (400) hours of sick leave per year in excess of 242 hours. The annual date and number of hours shall be the employee's choice. Said cash out will be at the employee's regular rate of pay. C.Employees hired prior to July 1, 1989 shall have an accrual cap of 2000 hours. All hours in excess of this maximum shall be automatically cashed out as part of the June 30th payroll at employees' regular rate of pay. Employees whose 15 accrual balance exceeds 2000 hours as of July 1, 1989 shall be allowed to maintain that balance. D.Employees hired July 1, 1989 or later shall have an accrual cap of 1200 hrs. All hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck at employee’s regular rate of pay. ARTICLE 39 – REGULATION OF SICK LEAVE & OTHER PROVISIONS A.Use of Sick Leave 1.Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. B.Procedure 1.To receive compensation while absent on sick leave, employees shall notify the City per the Department's sick leave policy. 2.When absence is for more than two (2) consecutive shifts the City may request the reason for the absence be verified by a written statement, stating the cause of absence, from an attending physician. The employee shall furnish any other proof of sickness reasonably required by the City. C.Family Sick Leave 1.In case of serious illness or death of a member of the immediate family, the employee may utilize sick leave. 2.Pregnancy (maternity or paternity) is an allowable use. 3.Immediate family for the purpose of this Section shall be defined as: spouse, mother, mother-in-law, father, father-in-law, sister, brother, (step) child or guardian, stepfather, stepmother, grandparents or grandchildren. Employees may pre-designate and substitute other members for those members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase the paid leave opportunities, but, rather to recognize the variation in family structure (e.g. aunt for mother in the case where it as an aunt as caretaker in the absence of a mother). 4.Such time shall be deducted from the existing sick leave of the employee. ARTICLE 40 – SICK LEAVE AT TERMINATION A.For employees hired prior to July 1, 1989 and upon termination, either voluntary/involuntary or resignation from City employment, sick leave will be paid, at the employees regular rate of pay, according to the following standards 16 1.25% of all accrued sick leave for 5 through 9 years continuous service. 2.50% of all accrued sick leave for 10 through 19 years continuous service. 3.75% of all accrued sick leave for 20 plus years continuous service (exception: for medical retirement at age 50+ with 20 years or more of continuous service, cash-out shall be at employees' forty-hour rate). B.Upon service retirement, accrued sick leave shall be cashed out pursuant to the schedule above computed at the employee’s forty-hour rate of pay. C.For employees hired July 1, 1989 or later and upon termination, resignation, or service retirement, from City employment, sick leave shall be paid at the employees' regular rate of pay, according to the following standards, 1.50% of all accrued sick leave for 10 or more years of continuous service. D.in exception to A, B & C above employees covered by this agreement who are retired as a result of a service connected disability shall receive 75% of their accumulated sick hours regardless of length of service. Said cash-out shall be at the employee’s regular rate of pay. ARTICLE 41 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of two shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 40 of the Agreement. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused bereavement be provided. The Chief may grant one (1) additional shift in the event or a death which requires extended travel. For the purposes of bereavement leave, parent’s in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 42 – RETIREMENT A.This paragraph A is subject to the provisions in paragraph B., below. Tier I. The City provides the PERS 3% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. Tier II. For employees, hired after on or after July 1, 2011 the PERS retirement benefit formula shall be 2% @ 50. Other retirement benefits for employees hired on or after July 1, 2011 will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012 -2015 MOU, unit members employed prior to January 1, 2013, shall 17 personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. B.AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C.For employees hired prior to July 1, 1989, upon service retirement, the employees accumulated holiday comp. and vacation accrual accounts shall be 18 cashed out at the employees forty (40) hour equivalent rate of pay. (i.e. utilizing sick, vacation and/or comp time). D.Employees who retire after July 18, 2000 shall be eligible for a medical insurance premium supplement. Said supplement shall be in the following amount: 1.For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of ten (10) years of service with the City of Hermosa Beach said supplement shall be $150 per month. 2.For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall be $350 per month ARTICLE 43 – UNIFORM ALLOWANCE All permanent personnel covered by this Agreement shall be authorized a yearly maintenance and replacement uniform allowance in the amount of $600 per year. ARTICLE 44 – LIFE INSURANCE All employees covered by the Agreement to be provided Life Insurance in the amount of $70,000 at City expense. ARTICLE 45 – SALARY CONTINUANCE A.All employees covered by this Agreement shall be required to be covered under the LTD plan. This coverage is provided through the Firefighters Association. B.An employee utilizing the LTD plan shall accrue vacation, sick leave, holiday comp. and allowances only during that period of their leave that they are receiving pay (i.e. utilizing sick, vacation and /or comp time). ARTICLE 46 – SELECTION OF IOD DOCTOR OR FACILITY It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event that the Association members covered by the MOU wish to grieve the City’s selection, the City will give due consideration to the facts presented and select a new facility based on all facts presented if necessary. This provision in no manner is intended to waive or abrogate employees Workers' Compensation rights under the under the California Labor Code. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. 19 ARTICLE 47 – CONSTANT MANNING A.The term "constant manning" refers to procedures established to ensure that fire suppression staffing levels are maintained at a predetermined number of personnel. A predetermined number of personnel is established by the number of currently authorized Fire Department positions and by the organizational assignment of personnel. The Association and the City agree that for and during the term of this agreement the established staffing level shall be a minimum of five (5) persons per shift and an agreed upon goal of six (6) per shift. B.City and Association agree to meet and confer should the financial position of the City improve to the extent that would allow a return to a minimum staffing of six (6) per shift. ARTICLE 48 – PROBATIONARY PERIOD Original and promotional appointments to the Fire Department shall serve a probationary period of twelve (12) months. Probationary periods may be extended for a period not to exceed six (6) months. ARTICLE 49 – WORK STOPPAGE PROHIBITION A.Prohibited Conduct: 1.The Association, its officers, agents, representatives, and members, agree that, during the term if this Memorandum of Understanding or any agreed upon extensions of the MOU, they will not call or engage in any strike, walkout, work stoppage, sick-out, blue flu, concerted withholding of services by employees represented by the Association, disruption of City services, or honor any job action by any other employee or group action by any other employee or group of employees of the City or any union or association of employees by withholding or refusing to perform services; provided, however, that by executing this agreement, neither the Association nor any of its members waive their rights (1) under Section 6300 et. seq. of the California Labor Code to refuse to work under unsafe conditions and (2) under the United States and California Constitutions to exercise their rights of freedom of speech, assembly, and association such as by engaging in lawful informational picketing. 2.In the event that the Association, its officers, agents, representatives, or members engage in any of the conduct prohibited above, the Association shall immediately instruct, in writing, any persons engaging in such conduct that their actions are in violation of this Memorandum of Understanding and are unlawful, and that they must immediately cease such conduct and return to work. 3.In the event that the Association carries out in good faith its responsibilities set forth in Paragraph 2 above, it shall not be liable for the actions of any individual who participates in conduct prohibited by Paragraph I above. Any employee, who participates in any conduct 20 prohibited above and violates any other City Rule or Regulation, shall be subject to disciplinary action including termination by the City. This shall not abrogate the right of any employee to receive all due process guaranteed to him or her in procedures relating to disciplinary action. ARTICLE 50 – AUXILIARY FIREFIGHTERS No member of the auxiliary/reserve/paid call firefighters or other such volunteer program firefighters will be used to replace regular employees in the Fire Department in overtime situations. However, in the event there are no regular, full-time firefighters available, the City, upon notification to the Association, and approved by same, may use auxiliary/reserve/paid call personnel in overtime situations in order to maintain the proper minimum manning level. ARTICLE 51 – GRIEVANCE PROCEDURES A.Purpose of Grievance Procedures: 1.To promote improved employer-employee relations by establishing procedures on matters. 2.To provide that grievances shall be settled as near as possible to the point of origin. 3.To provide that the grievance procedures shall be as informal as possible. B.A Grievance shall be defined as a controversy between the City and the Association or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1.Any matter involving the application of any provision of this Agreement; or 2.Any matter involving the violations of any provision of intent of this Agreement; or 3.Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C.Disciplinary actions shall not be appealed under the provisions of this section. D.There shall be earnest effort on the part of both parties to settle grievances promptly through the steps listed below. STEP 1. An employee's Grievance must be submitted in writing by the employee, fully stating the facts surrounding the Grievance and detailing the specific provisions of this Agreement alleged to have been violated, signed, and dated by the employee and presented to his first line supervisor immediately in charge of the 21 aggrieved employee within fifteen (15) calendar days after the event giving rise to the Grievance or fifteen (15) calendar days after he could have been reasonably expected to have had knowledge. The supervisor will give his answer to the employee by the end of the tenth (10) calendar day following the presentation of the grievance and the giving of such answer will terminate Step 1. STEP 2. If the grievance is not settled in Step 1, the grievance will be presented to the Fire Chief (or in the case where the Fire Chief responded at step 1, to the City Manager, or his designee) within ten (10) calendar days after termination of Step 1. A meeting with the employee, Association Officer, and Fire Chief (or City Manager or his designee), will be arranged at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within fifteen (15) calendar days from the date the grievance is received by the Fire Chief (or City Manager/ designee). The Chief (City Manager/designee) may invite other members of management to be present at such meeting. The Chief (City Manager/designee) will give a written reply by the end of the tenth (10) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. STEP 3. If the grievance is not settled in Step 2, the Association Representative shall, within seven (7) calendar days after the termination of Step 2, arrange for a meeting with the City Manager to be held at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within ten (10) calendar days from the date of the grievance is referred to Step 3. A decision shall be rendered within ten (10) calendar days from the date of such meeting. The decision shall be in writing. E.Time limits as set forth above may be extended by mutual agreement between the parties but neither party shall be required to do so. F.In the event that the Association calls witnesses that must be excused from work, the City agrees to excuse same in paid status. G.The parties agree that in the event the member or the Association fail to comply with the time limits contained herein, such failure constitutes a waiver of right to prosecute the grievance; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s position and remedy. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. ARTICLE 52 – ARBITRATION A.Grievances which are not settled pursuant to the grievance procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however, that said request for Arbitration shall be 22 made within twenty (20) days of the conclusion of Step 3 of the Grievance procedure. B.As soon as possible and in any event not later then fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C.Either the City or the Association may call any employee as a witness, and the employer agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Association, the Association may pay the expense. D.The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon evidence and arguments presented to him by the respective parties in the presence of each other. E.The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties in dispute. F.The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Agreement. G.The Arbitrator may hear and determine only one grievance at a time without the expressed agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 53 – PRODUCTIVITY The City and the Association mutually agree to continually seek means of increasing productivity in the Fire service. ARTICLE 54 – COMPENSATION A.Methods of compensation: 1.Compensation shall be determined on an hourly basis. 2.Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 23 3.Base hourly salary shall be considered at the regular rate of pay for a particular classification without consideration of any other form of compensation. 4.No employees may take time off from normal working hours for the purpose of depositing a pay check. 5.Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or credit union of the employee’s choice. B.Salary Advancements Within Base Pay Range 1.Salary ranges are established to provide fair compensation to each classification. Initial appointment shall be made at the minimum step within a particular range, but the City Manager may approve a higher starting step. C.Step Advancement: 1.All salary advancement shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director. 2.Merit increases shall be effective at the beginning of the next pay period following the effective date (1st or 16th of the month). D.Promotion: 1.An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary by at least 5.0%. 24 ARTICLE 55 – BASE MONTHLY SALARY A.Effective July 1, 2015, base monthly salaries for the represented classifications are as follows: (Reflects a base increase of 5%) 1 2 3 4 5 6 7 CAPTAIN 7913 8313 8731 9164 9624 10105 ENGINEER 5875 6171 6476 6801 7141 7497 PARAMEDIC 5677 5962 6260 6574 6899 7243 7497 FIREFIGHTER 4910 5155 5411 5685 5970 6268 B.Initial Appointment For entry-level Firefighters who are not academy graduates, the initial appointment shall be at Step 1. For Firefighters who have completed the fire academy, the initial appointment shall be at Step 2. For entry-level Paramedic who are not fire academy graduates, the initial appointment shall be at Step1. For Paramedics who have completed the fire academy, the initial appointment shall be at Step 2. ARTICLE 56 – PERFORMANCE REVIEW Upon completion of probation, each employee shall thereafter be reviewed annually; said review to be constructive in nature and designed to point out areas of both strength and weakness, methods of improvement, etc. ARTICLE 57 – PHYSICAL FITNESS PROGRAM A.Effective July 1, 1989, the City and Association adopt a Physical Fitness Policy and Incentive Program as described in the attached Exhibit A. B.Fitness evaluations shall be conducted biannually during the months of October and May. Monetary payments shall be made in accordance with the provisions of section 704.09 of the Incentive Program. C.Association members who wish to participate in the Physical Fitness Incentive Program shall be allowed two (2) hours during their shift (including prep and clean-up) to participate in physical fitness activities. D.Members must complete each of the fitness components to be eligible for the incentive payment. E.CITY and ASSOCIATION agree to meet and confer during the term of this agreement regarding modification to the fitness, measurement and scoring 25 components of the Program. No modification to the program shall be effective unless approved in writing by both CITY and ASSOCIATION. ARTICLE 58 – LAYOFF The City and the Association acknowledge Section 2-76.200 of the Hermosa Beach Municipal Code, as currently enacted, as the governing provision regarding layoff. However, the City and the Association further agree that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation’s, etc. ARTICLE 59 – EMPLOYER-EMPLOYEE RELATIONS SESSIONS In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet quarterly with the Fire Chief and biannually with the City Manager; there shall be no less than two (2) Board members present for each such meeting. ARTICLE 60 – JURY DUTY Jury Duty shall be handled as outlined in Administrative Memorandum P15. The policy states that an employee is entitled to be paid for jury service. Employees should refer to P15 for further details. ARTICLE 61 – LONGEVITY PAY Upon completion of the 5th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 3.1% of base monthly pay. (PERSable) Upon completion of the 15th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 5% of base monthly pay. (PERSable) Upon completion of the 25th year of service with the City of Hermosa Beach, employees shall receive an additional longevity premium of 5% of base monthly pay. (PERSable) ARTICLE 62 – MILITARY LEAVE Pursuant to governing State and Federal law, employees covered by this Agreement will be granted Military Leave. ARTICLE 63 – DISCIPLINE, SUSPENSION, DISCHARGE City and Association understand the value of progressive discipline. City will therefore endeavor to incorporate that procedure in its disciplinary policy. In that regard, City will endeavor to adhere to the following guideline re implementing progressive disciplinary procedures: 1.Verbal warning(s) which are to be formally logged; 2.Written reprimand(s); 3.Suspension(s); 4.Demotion/Reduction in pay; 26 5. Termination ARTICLE 64 – APPEAL OF DISCIPLINE A.Verbal warnings may not be appealed. In the case of a written reprimand, the employee reprimanded may request the issuer's immediate superior to review the action. Said request shall be made within ten (10) calendar days of the date of the action. B.Suspension, Demotion, Reduction-in-Pay, and Termination: Step I. Following notice of intent of disciplinary action, a meeting between the Fire Chief, other management representatives, the affected employee and representatives of his choice, may be held within ten (10) calendar days to discuss the discipline. Following that meeting, the Fire Chief will issue a ruling within seven (7) calendar days and may uphold, modify, reduce or rescind the proposed disciplinary action. Any proposed disciplinary action shall be initiated following the conclusion of Step I. The issuance of the Chief's ruling shall conclude Step I. Step II. If the matter is not resolved at Step I, the employee may within seven (7) calendar days file a written appeal with the City Manager. The City Manager (or his designee) shall arrange a meeting with the employee and his representative to be held within ten (10) calendar days from the date the appeal is received. The City Manager may invite other members of the management team to be present at that meeting. Following the meeting the City Manager (or his designee) shall render a decision within ten (10) calendar days. The issuance of the decision concludes Step II. Step III. If the matter is not resolved at Step II, the employee may, within ten (10) calendar days of the conclusion of Step II, request a hearing pursuant to Section 2.76.160/2.76.180 of the Hermosa Beach City Code. Such request shall be delivered in writing to the Personnel Director Officer. C.Time limits as set forth above for each of the steps may be extended by mutual agreement between the parties, but neither party shall be required to so agree. ARTICLE 65 – EXIGENCY A.Notwithstanding the terms described in this MOU, the parties acknowledge the obligation of the City Council to insure the financial integrity of City Government. B.Accordingly, Association agrees to meet and confer upon request of the City to discuss MOU modifications should: 27 1.New State or Local Initiatives(s), 2.New Federal mandate(s), or 3.State or Federal Judicial ruling(s) be implemented whereby said action increases City's MOU costs or otherwise precludes operation of any portion of this MOU. C.It is acknowledged that no such MOU change can occur without acceptance by City and Association. ARTICLE 66 – WAIVER OF BARGAINING The Parties acknowledge that during the negotiation which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for collective bargaining and that the under- standings and agreements arrived at by the Parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Parties of this Agreement concur that the other shall not be obligated to bargain collectively with respect to any subject or matter without mutual consent even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the Parties at the time that they negotiated or signed this Agreement. ARTICLE 67 – PROVISION EFFECTIVE The provisions of the Memorandum of Understanding shall be effective commencing July 1, 2015, and shall govern until June 30, 2016. ARTICLE 68 – EXECUTION This Memorandum of Understanding represents the full and complete understanding between the parties related to the subject matter set forth herein and all preliminary negotiations of whatever kind or nature are merged herein. The parties hereto have caused this Memorandum of Understanding to be executed this ______day of _____ , 2015. HERMOSA BEACH FIRE ASSOCIATION CITY OF HERMOSA BEACH ______________________________________________________________ James Crawford, Fire Captain Thomas Bakaly, City Manager _____________________________________________________________ Aaron Marks, Fire Engineer Viki Copeland, Finance Director ___________________________________________________________ Steven Ramirez, Paramedic Robert A. Blackwood, Interim HR Manager 28 Exhibit A 704.00 PHYSICAL FITNESS POLICY AND INCENTIVE PROGRAM 704.01 There is no substitute for physical fitness. If, for no other reason, all members of the Hermosa Beach Fire Department should maintain good physical condition so that they can handle the physical and mental demands that are required of them. 704.02 It is essential to the effectiveness and state of readiness of the department that all firefighters maintain a high degree of physical fitness. By doing so, the firefighter will not only display a better public image and be physically able to perform his duty but will feel better and be less prone to injury and illness. 704.03 Time and time again, a firefighter is faced with situations that make demands on his physical capabilities. In certain instances, physical fitness often spells the difference between success and failure-even life and death. The firefighter who is incapable of meeting these demands is not prepared to adequately discharge the duties entrusted to him. It is not unusual for firefighters to be called upon or have occasion to remove or lift injured persons; push a motor vehicle, remove debris from the roadway; climb stairs, ladders, trees, and steep embankments; crawl through attics, and under houses; carry heavy equipment; pull and carry fire hose; sit or stand for long periods of time or run for safety to name just a few. It’s all part of the job. 704.04 Regardless of rank or assignment in the department all firefighters may be required to respond to any incident occurring in the city at any time of day and on short notice. Therefore all firefighters should maintain a satisfactory level of physical readiness and fitness. 704.05 A firefighter is considered to be in satisfactory physical condition when he possesses an efficient cardiovascular respiratory system (good aerobic quality), moderate to low levels of body fat, and adequate levels of muscular strength, flexibility, and endurance. A firefighter who has these components is capable of professionally performing daily assignments without undue risk of injury or fatigue and possesses enough reserve energy to address recreational and other personal needs. 704.06 A fitness evaluation will be administered bi-annually to every firefighter who wishes to participate in the fitness incentive program in order to measure the fitness level and condition of the firefighter. Monetary incentive will be paid according to the scale listed in 704.08 704.07 The fitness evaluation will be administered by designated personnel with the assistance of the firefighter’s immediate supervisor. The fitness evaluation will consist of eight (8) items as follows: a) Resting heart rate b) Resting blood pressure 29 c) Body fat assessment d) Three minute step test recovery e) 1.5 mile run/walk f) Flexibility (sit/reach) g) Sit-ups h) Push-ups 704.08 Scoring of the fitness evaluation for purposes of monetary incentive and compensation will be as follows (note, payments are one lump sum on the next pay period following the test): Outstanding 33-40 $300 Above Average 25-32 $250 Satisfactory 17-24 $200 705.00 DESCRIPTION OF THE PHYSICAL FITNESS TEST FOR FIREFIGHTERS 705.01 RESTING HEART RATE: A resting pulse rate of above 75 for men and above 80 for women is considered above the average. This is a simple measure of how many times per minute the heart beats while the body is at rest. The following is a chart showing the score for the resting heart rate: Age Group Score Resting Heart Rate Males Females 20 to 59 5 4 3 2 1 < 60 61-67 68-73 74-79 > 80 <65 66-72 73-78 79-84 > 85 705.02 RESTING BLOOD PRESSURE: Blood pressure measures the amount of force the blood exerts outward against the inner walls of the arteries. High blood pressure reading is often correlated with coronary heart disease. The following chart broken down by age groups will be used to determine the score for the resting blood pressure: Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 20 to 5 4 3 2 < 112 113-118 119-122 123-130 < 72 73-76 77-80 81-84 < 100 101-110 111-116 117-120 < 68 69-72 73-76 77-80 30 29 1 > 131 > 85 > 121 > 81 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 30 to 39 5 4 3 2 1 < 110 111-120 121-124 125-132 > 133 < 74 78-78 79-80 81-88 > 89 < 104 105-110 111-118 119-122 > 123 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 40 to 49 5 4 3 2 1 < 111 112-120 121-126 127-136 > 137 < 75 77-80 81-84 85-90 > 91 < 105 106-112 113-118 119-126 > 127 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 50 to 59 5 4 3 2 1 < 116 117-122 123-130 131-140 > 141 < 78 79-80 81-86 87-90 > 91 < 110 111-120 121-126 127-140 > 141 < 70 71-78 79-82 83-90 > 91 705.03 BODY FAT ASSESSMENT: This assessment is performed using calipers or under water weighing and measures the percent of body fat relative to total body mass. The following charts will be used to determine the score for the body fat assessment: Age Group Score Percent Body Fat Males Females 20 5 4 < 11.9 12.0-16.1 <15.0 15.1-20.0 31 to 29 3 2 1 16.2-20.0 20.1-25.4 > 25.5 20.1-24.6 24.7-30.3 > 30.4 Age Group Score Percent Body Fat Males Females 30 to 39 5 4 3 2 1 < 14.9 15.0-18.6 18.7-21.8 21.9-25.9 > 26.0 <16.8 16.9-21.1 21.2-25.0 25.1-30.6 > 30.7 Age Group Score Percent Body Fat Males Females 40 to 49 5 4 3 2 1 < 16.7 16.8-20.4 20.5-23.4 23.5-27.2 > 27.3 <19.9 20.0-24.1 24.2-27.5 27.6-31.5 > 31.6 Age Group Score Percent Body Fat Males Females 50 to 59 5 4 3 2 1 < 18.1 18.2-21.7 21.8-24.7 24.8-28.3 > 28.4 <23.1 23.2-27.3 27.4-30.7 30.8-34.9 > 35.0 705.04 THREE-MINUTE STEP TEST: This test will be performed using a bench 16 inches high and a metronome of 96 beats per minute. Prior to the commencement of the test, the firefighter’s resting pulse rate will be taken while seated. On command, the firefighter will step up and down from the bench, keeping cadence with the metronome. At the end of 3 minutes of exercise the firefighter will stop, sit down and the pulse will be taken immediately. After a period of three minutes rest, the firefighter’s pulse will be taken. If the firefighter’s pulse has not dropped sufficiently, further examination may be necessary prior to allowing the firefighter to continue with the testing events. The following chart will be utilized in determining the score allowed for the 3 minute step test: Age Group Score 3-Min Step Test (Heart Rate) Males Females Immediate After 3-Min Immediate After 3-Min 32 20 to 59 5 4 3 2 1 < 119 120-129 130-144 145-159 > 160 < 75 76-84 85-93 94-105 > 106 < 125 126-135 136-150 151-164 > 165 < 80 81-89 90-98 99-110 > 111 705.05 FLEXIBILITY (SIT/REACH): Flexibility may be defined as the range of motion in a single joint or in a group of joints. There is no known test that measures the flexibility of all the joints but the sit and reach test will measure the all-important elastic ability of the lower back and hip areas. Additionally, the elastic ability of the muscles located in the back of the legs and in the trunk is measured. The following chart will be used to score the flexibility phase of the physical test: Age Group Score Flexibility (Sit/Reach) Males Females 20 to 29 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 >16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 30 to 39 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 > 16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 40 to 49 5 4 3 2 1 > 15.50 13.75-15.25 11.75-13.50 10.25-11.50 < 10.00 >16.25 14.50-16.00 12.50-14.25 10.50-12.25 < 10.25 33 Age Group Score Flexibility (Sit/Reach) Males Females 50 to 59 5 4 3 2 1 > 15.25 13.50-15.00 11.50-13.25 10.00-11.25 < 9.75 >16.00 14.25-15.75 12.25-14.00 10.25-12.00 < 10.00 705.06 SIT-UPS: This test measures muscular endurance in the abdominal muscle group, an area of great concern to the sedentary individual. Muscular endurance is the ability of the muscles to contract repeatedly for a particular amount of time. Much evidence exists of the correlation between poor abdominal muscle development, excessive fat tissue and lower back problems. In this test, the firefighter starts by lying on his back, fingers interlaced behind the head, knees bent and heels flat on the floor with a partner holding the feet securely. On command the firefighter performs as many correct sit-ups as possible in 1 minute. The following chart will be used to score the sit-up phase of the physical fitness test: Age Group Score Sit-Ups (1-Min Males/Females 20 to 29 5 4 3 2 1 >52 44-51 35-43 24-34 0-23 Age Group Score Sit-Ups (1-Min Males/Females 30 to 39 5 4 3 2 1 >50 42-49 32-41 21-31 0-20 Age Group Score Sit-Ups (1-Min Males/Females 40 to 5 4 3 >47 39-46 28-38 34 49 2 1 17-27 0-16 Age Group Score Sit-Ups (1-Min Males/Females 50 to 59 5 4 3 2 1 >44 36-43 24-35 13-23 0-12 705.07 PUSH-UPS: This test also measures muscle endurance and a low level of muscle endurance indicates inefficiency in movement and a poor capacity to perform work. This test measures mainly the muscles of both the chest and upper arm. Male firefighters start from a front leaning rest position with the toes and hands touching the floor. Female firefighters start from a front leaning rest position with the knees and hands touching the floor. The firefighter begins by lowering his body toward the floor so as to bring the shoulders even with or below the level of the elbow. He then pushes up so the elbows lock out and immediately thereafter proceeds to repeat the exercise. The total number of correctly performed push- ups is recorded. The following chart will be utilized to score the push-up event: Age Group Score Push-Ups (Max #) Males Females 20 to 29 5 4 3 2 1 > 40 34-39 27-33 21-26 0-20 >25 20-24 14-19 9-13 0-8 35 Age Group Score Push-Ups (Max #) Males Females 30 to 39 5 4 3 2 1 > 37 31-36 24-30 18-23 0-17 >23 18-22 12-17 7-11 0-6 Age Group Score Push-Ups (Max #) Males Females 40 to 49 5 4 3 2 1 > 34 28-33 21-27 15-20 0-14 >18 14-17 9-13 5-8 0-4 Age Group Score Push-Ups (Max #) Males Females 50 to 59 5 4 3 2 1 > 30 24-29 17-23 11-16 0-10 >14 10-13 6-9 3-5 0-2 705.08 1.5 MILE RUN/WALK: This test is an excellent indication of the condition of the heart and lungs as it measures one’s aerobic capacity or the ability of the heart and lungs to utilize oxygen. Should the results of the resting pulse rate, blood pressure or step test be above acceptable ranges, the firefighter will be excluded from participation in the 1.5-mile run/walk. Scoring of this event will be in accordance with the below listed chart: Age Group Score 1.5 Mile Walk/Run Males Females 20 to 29 5 4 3 2 1 < 11:29 11:30-12:09 12:10-13:24 13:25-14:29 > 14:30 < 13:39 13:40-15:09 15:10-15:54 15:55-17:54 > 17:55 36 Age Group Score 1.5 Mile Walk/Run Males Females 30 to 39 5 4 3 2 1 < 11:49 11:50-12:54 12:55-13:44 13:45-14:44 > 14:45 <13:54 13:55-15:14 15:15-16:04 16:05-18:24 > 18:25 Age Group Score 1.5 Mile Walk/Run Males Females 40 to 49 5 4 3 2 1 < 12:04 12:05:13:24 13:25-14:14 14:15-15:19 > 15:20 < 15:09 15:10-16:04 16:05-17:54 17:55-19:29 > 19:30 Age Group Score 1.5 Mile Walk/Run Males Females 50 to 59 5 4 3 2 1 <12:54 12:55-14:04 14:05-15:09 15:15-16:04 > 16:05 <15:44 15:45-17:29 17:30-18:54 18:55-20:29 > 20:30 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE MANAGEMENT BARGAINING GROUP JULY 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE AMMUNITION REPLACEMENT........................................................................................12 ANNUAL PHYSICAL......................................................................................................14 BASE SALARY...............................................................................................................7 BEREAVEMENT LEAVE.................................................................................................12 CERTIFICATE PAY .........................................................................................................7 COMPENSATION – METHODS OF COMPENSATION ............................................................6 DEFERRED COMPENSATION...........................................................................................8 DISCIPLINARY ACTIONS...............................................................................................13 DURATION OF CONTRACT ............................................................................................15 EDUCATIONAL REIMBURSEMENT ..................................................................................12 EXEMPT EMPLOYEES ....................................................................................................7 FULL UNDERSTANDING, MODIFICATION, WAIVER.............................................................5 GRIEVANCE PROCEDURE ..............................................................................................6 HOLIDAYS ..................................................................................................................10 INSURANCE COVERAGE.................................................................................................7 JOB ACTION .................................................................................................................3 LAYOFF......................................................................................................................14 LEAVE OF ABSENCE ....................................................................................................10 MANAGEMENT LEAVE..................................................................................................12 MANAGEMENT RIGHTS ..................................................................................................3 NO SMOKING..............................................................................................................14 NON-DISCRIMINATION ...................................................................................................3 PARTIES TO MEMORANDUM ...........................................................................................2 PROVISIONS OF LAW – INSEPARABILITY ..........................................................................5 RECOGNITION...............................................................................................................2 RETIREMENT ................................................................................................................9 SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING ...........................2 SICK LEAVE................................................................................................................11 UNIFORM ALLOWANCE ................................................................................................12 VACATION ..................................................................................................................10 WORK SCHEDULE.........................................................................................................6 2 MEMORANDUM OF UNDERSTANDING FOR THE POLICE MANAGEMENT BARGAINING GROUP ARTICLE 1 – PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 – RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of Police Captain and Police Lieutenant of the City of Hermosa Beach. ARTICLE 3 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A.This Memorandum of Understanding constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1.The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2.The City Council shall approve this Memorandum of Understanding. 3.This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. 3 ARTICLE 4 – JOB ACTION A.The Association and its members agree that during the term of this MOU there shall be no strike. B.In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C.In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 5 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. ARTICLE 6 – MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof 4 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing work. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine the selection, promotion, or transfer of employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to employees. 16.Determine policy affecting the selection of new employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which such operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 5 28.Take any necessary action to carry out the mission of the City in cases of an emergency. A.The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 7 – PROVISIONS OF LAW – INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 8 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. 6 D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 9 – GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 10 – WORK SCHEDULE A.Police Captains and Police Lieutenants shall have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. B.In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary immediately. ARTICLE 11 – COMPENSATION - METHODS OF COMPENSATION A.Methods of compensation: 1.Compensation shall be determined on a monthly salary basis. 2.Payments due shall be paid on a semi-monthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3.Base monthly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B.Salary Advancements Within Base Pay Range: 1.Step Advancement: a.All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. In the cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effective at the beginning of the next pay period (1st or 16 of month). 7 b.Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2.Promotion a.An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay (including base salary plus education/longevity pay) with the intent of increasing the salary rate in the new classification (base salary plus education/longevity pay) by at least 5%. ARTICLE 12 – BASE SALARY A. Effective July 1, 2015 the base salary ranges for the classifications represented by the Association shall be as follows: (Reflects a 5% increase) Police Captain 10,598 11,126 11,686 12,268 Police Lieutenant 9,909 10,405 10,926 11,470 B.Upon commencement of 21 years service as a sworn peace officer in Hermosa Beach, employee will receive an additional 5% salary. ARTICLE 13 –PEACE OFFICER STANDARD TRAINING (POST) CERTIFICATE PAY Effective January 1, 2004, employees shall be eligible to receive additional compensation of 5% of base salary for possession of a POST Management Certificate. 8 ARTICLE 14 – EXEMPT EMPLOYEES The Classifications of Police Captain and Police Lieutenant are designated as exempt under FLSA. ARTICLE 15 – INSURANCE COVERAGE A.LIFE 1.City shall provide a life insurance policy for each employee, payable in the amount of two times annual salary up to a maximum of $200,000. B.MENTAL HEALTH 1.City shall make such a plan available to City employees; the full cost to be paid by the employee. C.VISION 1.City shall make such a plan available to City employees; the full cost to be paid by the employee. D.MEDICAL 1.City shall provide for Association members a medical insurance plan to include a choice of an annuity plan or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. 3.City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. a. There shall be no increase in the amount of the City’s contribution toward medical premium until such time as the premium cost for any offered plan exceeds the following rates: b. For the HMO Plan: $1,931.04 (family rate as in effect for the 2015 policy year) c. For the PPO Plan: $2,302.46 (family rate as in effect for the 2015 policy year) E.DENTAL 1.City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 9 2.City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. ARTICLE 16 – DEFERRED COMPENSATION City agrees to make available to all employees in the Unit either of the Citywide Deferred Compensation Plans. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. ARTICLE 17 – RETIREMENT A.Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation for employees hired prior to July 1, 2011. Tier II. For employees hired on or after July 1, 2011, the PERS retirement benefit formula shall be 2% @ 50, with retirement benefits calculated on one year final compensation. Other retirement benefits for employees hired on or after this adoptin date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Subject to the following AB 340-related provisions, all unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which is funded by the employee. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. 10 AB 340 1.AB 340 (signed by the Governor on 09/07/12, and effective January 1, 2013) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. 2.Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) 3.Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) B.Retiree medical insurance stipends provided to employees who retired prior to July 1, 2005 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2005 will be eligible for the following medical insurance benefits: 1. The City will pay an amount up to the employee only HMO premium available through the City’s medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee’s age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City’s medical insurance provider. 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee’s approved retirement date by Cal PERS. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 11 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare “Part B” program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City’s participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. ARTICLE 18 – LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Chief of Police and subject to the needs of the department. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 – VACATION A.Vacation accrual rates shall be as follows: 1.Upon hire, at the rate of 96 hours/year. 2.Commencing with the 7th year, at the rate of 112 hours/year. 3.Commencing with the 8th year, at the rate of 136 hours/year. 4.Commencing with the 15th year, at the rate of 160 hours/year. 5.Commencing with the 16th year, at the rate of 168 hours/year. 6.Commencing with the 17th year, at the rate of 176 hours/year. B.An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in 12 excess of 270 hours (as of September 30 of each year) shall be automatically cashed out as part of the October 20th payroll. ARTICLE 20 – HOLIDAYS A.The following holidays shall be considered as paid: New Year’s Day; Martin Luther King, Jr.’s Birthday; Presidents’ Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving (for those employees working a 5 day, eight hour work schedule); and Christmas Day. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. ARTICLE 21 – SICK LEAVE A.Sick leave accrual shall be as follows: 1.Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. 2.A once a year cash-in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hundred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of June 1, 1988 shall be frozen at that accumulation; any sick time in excess of that amount shall be cashed out. B.Employees shall receive cash out of 100% of unused sick leave upon resignation, retirement, or termination. C.In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as “immediate family”. The intent of this provision is not to expand the number of persons included in the definition of “immediate family” nor to increase paid leave opportunities, but rather, to recognize variation in family structure (e.g. stepmother for mother). 13 ARTICLE 22 – BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 - Sick Leave. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief of Police may grant one (1) additional shift in the event of a death which required extended travel. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 23 —JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. Ail jury fees except mileage reimbursement shall be returned to the City. ARTICLE 24 – MANAGEMENT LEAVE Police Captains and Police Lieutenants shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays and bereavement leave. Management leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value. ARTICLE 25 – EDUCATIONAL REIMBURSEMENT The City agrees that Police Captains and Police Lieutenants who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition (CSU rate) paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the courses. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 26 – UNIFORM ALLOWANCE Said allowance for Police Captains and Police Lieutenants to be $600 per year, payable through the regular payroll schedule. 14 ARTICLE 27 – AMMUNITION REPLACEMENT A.In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B.The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month; it does not accumulate. ARTICLE 28 – DISCIPLINARY ACTIONS A.For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1.Dismissal 2.Demotion 3.Suspension 4.Reductions in pay 5.Reprimand (written) B.Reductions in pay are governed by the “Blue Section” of the Police Manual. C.Appeals from the disciplinary actions shall only be subject to the “Blue” section of the Police Manual entitled “Rules and Regulations”. D.Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. E.Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. F.Inclusionary periods as currently set forth in the Police Department rules and Regulations shall remain in effect during this MOU G.Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the 15 best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. ARTICLE 29 – LAYOFF A.Hermosa Beach Municipal Code Section 2-42 as currently enacted, is the governing provision regarding layoff. However, City further agrees that prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B.It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance notice prior to the effective date of any such change. ARTICLE 30 – NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after March 1, 1988 shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 31 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on-duty workout period for Lieutenants and Captains under the following conditions and as approved by the Chief of Police: A.The work out shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within 1/4 mile of the City boundary. B.There is no interruption of service to the City. C.Release time to work out is at the discretion of the City. D.Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 32 – ANNUAL PHYSICAL A.All employees covered by this Agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1.Every two (2) years up to and including age 38. 2.Annually at age 39 and thereafter. 16 B.Said physical to be at a location of the City's choice and at the City's expense. C.The physical exam is to include at least the following: Review of medical history, physical examination; Urinalysis; VDRL; X-Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. ARTICLE 33 – DURATION OF CONTRACT This MOU is effective July 1, 2015 and shall remain in full force and effect through June 30, 2016. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this day of____ 2015. HERMOSA BEACH POLICE MANAGEMENT GROUP CITY OF HERMOSA BEACH _____________________________________________________________ Milton McKinnon Tom Bakaly Police Captain City Manager _____________________________________________________________ Thomas Thompson Viki Copeland Police Lieutenant Finance Director ___________________________________________________________ Garth Gaines Robert A. Blackwood Police Lieutenant Interim Human Resources Manager 1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I.Purpose of Grievance Procedures a.To promote improved employee-employer relations by establishing grievance procedures on matters. b.To provide that grievances shall be heard and settled as informally as possible. c.To enable grievances to be settled promptly and/or as near to the point of origin as possible. II.Definition A grievance is defined as any dispute concerning the interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III.Conduct of Grievance Procedure a.An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. b.The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c.Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d.The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. 2 e.Employees shall be free from reprisal for using the grievance procedure. IV.Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a.Improper application of rules, regulations and procedures. b.Unfair treatment, including coercion, restraint, or reprisal. c.Reduction in force action – layoffs. d.Promotion procedures implemented unfairly. e.Classification of position. f.Non-selection for training opportunities. g.Discrimination because of race, religion, color, creed, or national origin. h.Any matter affecting an employee’s work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i.Discharge, demotion, or suspension. j.Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal. V.Grievance Procedure Step One – Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor’s immediate superior, if any, and his department head if necessary. Every effort shall be made to find an 3 acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two – Formal Process – Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three – Formal Process – Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next five (5) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within five (5) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four – Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within five (5) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this 4 action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance shall include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than ten (10) work days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators from a list provided by the Federal Mediation and Conciliation Service within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Administrator. 5 i.The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j.The arbitrator shall have no power or alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five – Final Process – City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or his properly appointed representative for the purposes of obtaining his review and settlement of the grievance. Thereafter the City Manager or his designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE MANAGEMENT BARGAINING GROUP JULY 1, 2015 - JUNE 30, 2016 TABLE OF CONTENTS SUBJECT PAGE AMMUNITION REPLACEMENT........................................................................................12 ANNUAL PHYSICAL......................................................................................................14 BASE SALARY...............................................................................................................7 BEREAVEMENT LEAVE.................................................................................................12 CERTIFICATE PAY .........................................................................................................7 COMPENSATION – METHODS OF COMPENSATION ............................................................6 DEFERRED COMPENSATION...........................................................................................8 DISCIPLINARY ACTIONS...............................................................................................13 DURATION OF CONTRACT ............................................................................................15 EDUCATIONAL REIMBURSEMENT ..................................................................................12 EXEMPT EMPLOYEES ....................................................................................................7 FULL UNDERSTANDING, MODIFICATION, WAIVER.............................................................5 GRIEVANCE PROCEDURE ..............................................................................................6 HOLIDAYS ..................................................................................................................10 INSURANCE COVERAGE.................................................................................................7 JOB ACTION .................................................................................................................3 LAYOFF......................................................................................................................14 LEAVE OF ABSENCE ....................................................................................................10 MANAGEMENT LEAVE..................................................................................................12 MANAGEMENT RIGHTS ..................................................................................................3 NO SMOKING..............................................................................................................14 NON-DISCRIMINATION ...................................................................................................3 PARTIES TO MEMORANDUM ...........................................................................................2 PROVISIONS OF LAW – INSEPARABILITY ..........................................................................5 RECOGNITION...............................................................................................................2 RETIREMENT ................................................................................................................9 SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING ...........................2 SICK LEAVE................................................................................................................11 UNIFORM ALLOWANCE ................................................................................................12 VACATION ..................................................................................................................10 WORK SCHEDULE.........................................................................................................6 2 MEMORANDUM OF UNDERSTANDING FOR THE POLICE MANAGEMENT BARGAINING GROUP ARTICLE 1 – PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 – RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of Police Captain and Police Lieutenant of the City of Hermosa Beach. ARTICLE 3 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A.This Memorandum of Understanding constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1.The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2.The City Council shall approve this Memorandum of Understanding. 3.This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. 3 ARTICLE 4 – JOB ACTION A.The Association and its members agree that during the term of this MOU there shall be no strike. B.In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C.In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 5 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. ARTICLE 6 – MANAGEMENT RIGHTS 1.Manage the City. 2.Schedule working hours. 3.Establish, modify or change work schedules or standards. 4.Institute changes in procedures. 5.Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6.Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof 4 7.Determine services to be rendered. 8.Determine the layout of buildings and equipment and materials to be used herein. 9.Determine processes, techniques, methods and means of performing work. 10.Determine the size, character and use of inventories. 11.Determine the financial policy including accounting procedures. 12.Determine the administrative organization of the system. 13.Determine the selection, promotion, or transfer of employees. 14.Determine the size and characteristics of the work force. 15.Determine the allocation and assignment of work to employees. 16.Determine policy affecting the selection of new employees. 17.Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18.Determine administration of discipline. 19.Determine control and use of City property, materials and equipment. 20.Schedule work periods and determine the number and duration of work periods. 21.Establish, modify, eliminate or enforce rules and regulations. 22.Place work with outside firms. 23.Determine the kinds and numbers of personnel necessary. 24.Determine the methods and means by which such operations are to be conducted. 25.Require employees, where necessary, to take in-service training courses during working hours. 26.Determine duties to be included in any job classifications. 27.Determine the necessity of overtime and the amount of overtime required. 5 28.Take any necessary action to carry out the mission of the City in cases of an emergency. A.The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. B.Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 7 – PROVISIONS OF LAW – INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 8 – FULL UNDERSTANDING, MODIFICATION, WAIVER A.It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B.Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C.Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. 6 D.The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 9 – GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 10 – WORK SCHEDULE A.Police Captains and Police Lieutenants shall have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. B.In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary immediately. ARTICLE 11 – COMPENSATION - METHODS OF COMPENSATION A.Methods of compensation: 1.Compensation shall be determined on a monthly salary basis. 2.Payments due shall be paid on a semi-monthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3.Base monthly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B.Salary Advancements Within Base Pay Range: 1.Step Advancement: a.All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. In the cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effective at the beginning of the next pay period (1st or 16 of month). 7 b.Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2.Promotion a.An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay (including base salary plus education/longevity pay) with the intent of increasing the salary rate in the new classification (base salary plus education/longevity pay) by at least 5%. ARTICLE 12 – BASE SALARY A. Effective July 1, 2015 the base salary ranges for the classifications represented by the Association shall be as follows: (Reflects a 5% increase) Police Captain 10,598 11,126 11,686 12,268 Police Lieutenant 9,909 10,405 10,926 11,470 B.Upon commencement of 21 years service as a sworn peace officer in Hermosa Beach, employee will receive an additional 5% salary. ARTICLE 13 –PEACE OFFICER STANDARD TRAINING (POST) CERTIFICATE PAY Effective January 1, 2004, employees shall be eligible to receive additional compensation of 5% of base salary for possession of a POST Management Certificate. 8 ARTICLE 14 – EXEMPT EMPLOYEES The Classifications of Police Captain and Police Lieutenant are designated as exempt under FLSA. ARTICLE 15 – INSURANCE COVERAGE A.LIFE 1.City shall provide a life insurance policy for each employee, payable in the amount of two times annual salary up to a maximum of $200,000. B.MENTAL HEALTH 1.City shall make such a plan available to City employees; the full cost to be paid by the employee. C.VISION 1.City shall make such a plan available to City employees; the full cost to be paid by the employee. D.MEDICAL 1.City shall provide for Association members a medical insurance plan to include a choice of an annuity plan or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. 3.City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. a. There shall be no increase in the amount of the City’s contribution toward medical premium until such time as the premium cost for any offered plan exceeds the following rates: b. For the HMO Plan: $1,931.04 (family rate as in effect for the 2015 policy year) c. For the PPO Plan: $2,302.46 (family rate as in effect for the 2015 policy year) E.DENTAL 1.City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 9 2.City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. ARTICLE 16 – DEFERRED COMPENSATION City agrees to make available to all employees in the Unit either of the Citywide Deferred Compensation Plans. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. ARTICLE 17 – RETIREMENT A.Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation for employees hired prior to July 1, 2011. Tier II. For employees hired on or after July 1, 2011, the PERS retirement benefit formula shall be 2% @ 50, with retirement benefits calculated on one year final compensation. Other retirement benefits for employees hired on or after this adoptin date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Subject to the following AB 340-related provisions, all unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which is funded by the employee. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. 10 AB 340 1.AB 340 (signed by the Governor on 09/07/12, and effective January 1, 2013) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. 2.Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) 3.Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) B.Retiree medical insurance stipends provided to employees who retired prior to July 1, 2005 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2005 will be eligible for the following medical insurance benefits: 1. The City will pay an amount up to the employee only HMO premium available through the City’s medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee’s age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City’s medical insurance provider. 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee’s approved retirement date by Cal PERS. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 11 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare “Part B” program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City’s participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. ARTICLE 18 – LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Chief of Police and subject to the needs of the department. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 – VACATION A.Vacation accrual rates shall be as follows: 1.Upon hire, at the rate of 96 hours/year. 2.Commencing with the 7th year, at the rate of 112 hours/year. 3.Commencing with the 8th year, at the rate of 136 hours/year. 4.Commencing with the 15th year, at the rate of 160 hours/year. 5.Commencing with the 16th year, at the rate of 168 hours/year. 6.Commencing with the 17th year, at the rate of 176 hours/year. B.An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in 12 excess of 270 hours (as of September 30 of each year) shall be automatically cashed out as part of the October 20th payroll. ARTICLE 20 – HOLIDAYS A.The following holidays shall be considered as paid: New Year’s Day; Martin Luther King, Jr.’s Birthday; Presidents’ Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving (for those employees working a 5 day, eight hour work schedule); and Christmas Day. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. ARTICLE 21 – SICK LEAVE A.Sick leave accrual shall be as follows: 1.Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. 2.A once a year cash-in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hundred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of June 1, 1988 shall be frozen at that accumulation; any sick time in excess of that amount shall be cashed out. B.Employees shall receive cash out of 100% of unused sick leave upon resignation, retirement, or termination. C.In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as “immediate family”. The intent of this provision is not to expand the number of persons included in the definition of “immediate family” nor to increase paid leave opportunities, but rather, to recognize variation in family structure (e.g. stepmother for mother). 13 ARTICLE 22 – BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 - Sick Leave. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief of Police may grant one (1) additional shift in the event of a death which required extended travel. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 23 —JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. Ail jury fees except mileage reimbursement shall be returned to the City. ARTICLE 24 – MANAGEMENT LEAVE Police Captains and Police Lieutenants shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays and bereavement leave. Management leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value. ARTICLE 25 – EDUCATIONAL REIMBURSEMENT The City agrees that Police Captains and Police Lieutenants who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition (CSU rate) paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the courses. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 26 – UNIFORM ALLOWANCE Said allowance for Police Captains and Police Lieutenants to be $600 per year, payable through the regular payroll schedule. 14 ARTICLE 27 – AMMUNITION REPLACEMENT A.In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B.The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month; it does not accumulate. ARTICLE 28 – DISCIPLINARY ACTIONS A.For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1.Dismissal 2.Demotion 3.Suspension 4.Reductions in pay 5.Reprimand (written) B.Reductions in pay are governed by the “Blue Section” of the Police Manual. C.Appeals from the disciplinary actions shall only be subject to the “Blue” section of the Police Manual entitled “Rules and Regulations”. D.Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. E.Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. F.Inclusionary periods as currently set forth in the Police Department rules and Regulations shall remain in effect during this MOU G.Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the 15 best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. ARTICLE 29 – LAYOFF A.Hermosa Beach Municipal Code Section 2-42 as currently enacted, is the governing provision regarding layoff. However, City further agrees that prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B.It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance notice prior to the effective date of any such change. ARTICLE 30 – NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after March 1, 1988 shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 31 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on-duty workout period for Lieutenants and Captains under the following conditions and as approved by the Chief of Police: A.The work out shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within 1/4 mile of the City boundary. B.There is no interruption of service to the City. C.Release time to work out is at the discretion of the City. D.Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 32 – ANNUAL PHYSICAL A.All employees covered by this Agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1.Every two (2) years up to and including age 38. 2.Annually at age 39 and thereafter. 16 B.Said physical to be at a location of the City's choice and at the City's expense. C.The physical exam is to include at least the following: Review of medical history, physical examination; Urinalysis; VDRL; X-Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. ARTICLE 33 – DURATION OF CONTRACT This MOU is effective July 1, 2015 and shall remain in full force and effect through June 30, 2016. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this day of____ 2015. HERMOSA BEACH POLICE MANAGEMENT GROUP CITY OF HERMOSA BEACH _____________________________________________________________ Milton McKinnon Tom Bakaly Police Captain City Manager _____________________________________________________________ Thomas Thompson Viki Copeland Police Lieutenant Finance Director ___________________________________________________________ Garth Gaines Robert A. Blackwood Police Lieutenant Interim Human Resources Manager 1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I.Purpose of Grievance Procedures a.To promote improved employee-employer relations by establishing grievance procedures on matters. b.To provide that grievances shall be heard and settled as informally as possible. c.To enable grievances to be settled promptly and/or as near to the point of origin as possible. II.Definition A grievance is defined as any dispute concerning the interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III.Conduct of Grievance Procedure a.An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. b.The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c.Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d.The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. 2 e.Employees shall be free from reprisal for using the grievance procedure. IV.Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a.Improper application of rules, regulations and procedures. b.Unfair treatment, including coercion, restraint, or reprisal. c.Reduction in force action – layoffs. d.Promotion procedures implemented unfairly. e.Classification of position. f.Non-selection for training opportunities. g.Discrimination because of race, religion, color, creed, or national origin. h.Any matter affecting an employee’s work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i.Discharge, demotion, or suspension. j.Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal. V.Grievance Procedure Step One – Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor’s immediate superior, if any, and his department head if necessary. Every effort shall be made to find an 3 acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two – Formal Process – Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three – Formal Process – Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next five (5) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within five (5) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four – Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within five (5) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this 4 action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance shall include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than ten (10) work days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators from a list provided by the Federal Mediation and Conciliation Service within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Administrator. 5 i.The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j.The arbitrator shall have no power or alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five – Final Process – City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or his properly appointed representative for the purposes of obtaining his review and settlement of the grievance. Thereafter the City Manager or his designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 GENERAL & SUPERVISORY EMPLOYEES’ BARGAINING UNIT July 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE ACCESS TO WORK STATION ...................................................................................................................... 4 AGENCY SHOP .......................................................................................................................................... 5 ARBITRATION .......................................................................................................................................... 29 BEREAVEMENT LEAVE ............................................................................................................................. 19 BULLETIN BOARDS .................................................................................................................................... 4 CHECK CASHING ....................................................................................................................................... 7 CITY/UNION MEETINGS ............................................................................................................................. 6 COMPENSATORY TIME............................................................................................................................. 20 CONSTITUTIONALITY .................................................................................................................................. 2 DEFERRED COMPENSATION ....................................................................................................................... 7 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................................... 27 EDUCATIONAL INCENTIVE ........................................................................................................................ 14 EMPLOYEE INFORMATIONAL BOOKLET ........................................................................................................ 7 FULL UNDERSTANDING, MODIFICATION, WAIVER ........................................................................................ 1 GRIEVANCES/APPEAL OF DISCIPLINE ....................................................................................................... 27 HEALTH AND WELFARE ........................................................................................................................... 22 HIGHER CLASSIFICATION PAY .................................................................................................................. 14 HOLD HARMLESS ...................................................................................................................................... 5 HOLIDAYS ............................................................................................................................................... 20 HOURS AND OVERTIME ............................................................................................................................. 8 JOB DESCRIPTIONS AND CLASSIFICATIONS ................................................................................................. 5 JOB SHARING ........................................................................................................................................... 7 JURY DUTY ............................................................................................................................................. 19 LAYOFF .................................................................................................................................................. 23 LOCKERS .................................................................................................................................................. 7 LONG TERM DISABILITY ........................................................................................................................... 22 LONGEVITY PAY ...................................................................................................................................... 16 MAINTENANCE OF MEMBERSHIP ................................................................................................................ 5 MANAGEMENT RIGHTS .............................................................................................................................. 2 MILITARY LEAVE PAY .............................................................................................................................. 20 MUTUAL RECOMMENDATION ...................................................................................................................... 1 NON-DISCRIMINATION ............................................................................................................................... 4 PARTIES TO MEMORANDUM ....................................................................................................................... 1 PAYROLL DEDUCTION ............................................................................................................................. 12 PREMIUM PAY ......................................................................................................................................... 16 PROBATION .............................................................................................................................................. 6 PRODUCTIVITY .......................................................................................................................................... 6 PROPER CLASSIFICATION COMPENSATION ............................................................................................... 14 PUBLIC WORKS STANDBY PAY ................................................................................................................ 15 REASONABLE NOTICE ............................................................................................................................... 4 RECOGNITION ........................................................................................................................................... 1 REDUCED HOUR POSITIONS ...................................................................................................................... 9 REDUCTION IN LIEU OF LAYOFF ............................................................................................................... 25 REPORT PAY AND COURT PAY ................................................................................................................. 12 REST PERIOD ........................................................................................................................................... 7 RETIREMENT........................................................................................................................................... 21 RETURN TO WORK FROM LAYOFF ........................................................................................................... 24 SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS ................................................................... 10 SCOPE OF REPRESENTATION..................................................................................................................... 1 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY ...................................................... 26 SENIORITY ................................................................................................................................................ 6 SHIFT DIFFERENTIAL ............................................................................................................................... 13 SICK LEAVE ............................................................................................................................................ 18 STEWARDS ADMINISTRATIVE LEAVE ......................................................................................................... 12 TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT ..................................................................... 6 TERM OF AGREEMENT ............................................................................................................................. 30 UNIFORMS .............................................................................................................................................. 11 VACATIONS ............................................................................................................................................. 18 WAGE RATE ........................................................................................................................................... 12 1 General & Supervisory Employees MEMORANDUM OF UNDERSTANDING FOR THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT ARTICLE 1 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911, hereinafter referred to as the "Union". ARTICLE 2 – RECOGNITION The City recognizes the Union as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to Members of the Union. ARTICLE 3 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. ARTICLE 4 – SCOPE OF REPRESENTATION The scope of representation of the Union shall include all matters relating to employment conditions and employer-employee relations including wages, hours and other terms and conditions of employment. ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the 2 General & Supervisory Employees parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 6 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Union, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 7 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Union, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 3 General & Supervisory Employees 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 4 General & Supervisory Employees 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 8 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association Membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Head, Personnel Director or the City Manager in a timely manner. ARTICLE 9 – REASONABLE NOTICE It is mutually understood and agreed that a copy of the City Council and/or Civil Service Board Agenda for each meeting be sent via e-mailed (via the United States postal service) to each authorized representative of the recognized employee organization shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Civil Service Board may act. ARTICLE 10 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Union the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Union Business Representative or Shop Steward during the working hours of said employee and efforts will be made to minimize work time spent by either the Shop Steward or employee. It is agreed that the Chief Shop Steward shall be permitted to conduct a reasonable amount of Union business regarding grievances/appeals during working hours (such time to be logged) without loss of pay and that the Union may use City facilities to conduct meetings when such facilities are available. ARTICLE 11 – BULLETIN BOARDS Through a Letter of Agreement, the City and Union agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. 5 General & Supervisory Employees ARTICLE 12 – AGENCY SHOP A. All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Union in good standing for the term of this Agreement or pay a monthly service fee equal to Union dues to the Union. B. Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Union, however, such employee shall be required to pay a monthly sum equal to Union dues to one of the charitable organizations listed below in the same manner as state in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 13 – MAINTENANCE OF MEMBERSHIP All employees who are Members or who have made application for Membership as of July 1, 1978 and employees who thereafter become Members shall remain as Members in good standing of the Union as a condition of employment for the term of this Agreement. It is agreed that for the term of this Agreement no other employee organization may seek representation nor may the City recognize another employee organization or petition for an election. ARTICLE 14 – HOLD HARMLESS The Union, through the use of its legal staff, will defend the City against any lawsuits brought about because of the provisions of Article 13. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A. City and Union reaffirm their mutual intent to regularly review job descriptions and formal class specifications in order to update existing specifications. B. It is further agreed that when a class specification is created, the City and Union will meet and attempt to reach Agreement on the proposed classification, pay and job description. 6 General & Supervisory Employees ARTICLE 16 – CITY/UNION MEETINGS Commencing July 1, 2000, it is agreed that the Management Team will meet with the Union Representative(s) when requested by the Union to best effect implementation of this document. ARTICLE 17 – PROBATION A. All employees covered by this Agreement shall have a probationary period of twelve (12) months (not subject to extension). Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon completion of the probation the employee shall be given a salary step increase. B. Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C. All new hires may make application for Union Membership as of their date of employment with the City. The City will notify the Union in writing of all new hires. ARTICLE 18 – SENIORITY A. Seniority shall be the determining factor in all acting appointments, promotions, and transfers within the unit. Seniority as herein applied shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1. Qualifications and Ability 2. Physical Fitness 3. Length of Continuous Service B. When 1 and 2 are relatively equal, length of continuous service shall govern. C. This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in his most recent job classification. D. Seniority shall be terminated by discharge or other termination of employment (except in cases of layoff). ARTICLE 19 – TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT The hiring of temporary employees shall be governed by the provisions of the Hermosa Beach City Code. ARTICLE 20 – PRODUCTIVITY 7 General & Supervisory Employees The City and the Union mutually agree to continually seek means of increasing productivity among the several all City departments. ARTICLE 21 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. ARTICLE 22 – CHECK CASHING Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or Credit Union of the employee's choice. ARTICLE 23 – DEFERRED COMPENSATION Each Union Member, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 24 – LOCKERS Consistent with past practice, City agrees to continue to provide lockers to employees covered by this Agreement, who are required to report to duty in uniform, for the purpose of storing and securing personal property. Employees accept responsibility for the cleanliness of said lockers. City supplied lockers are the property of the City and employees assigned a locker have no expectation of privacy. ARTICLE 25 – EMPLOYEE INFORMATIONAL BOOKLET Each department shall provide the employees working within that department an information sheet defining department rules and procedures for use of Sick Leave, Vacation, paid time off, etc. ARTICLE 26 – REST PERIOD A. Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1. These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 8 General & Supervisory Employees 2. Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3. Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 27 – HOURS AND OVERTIME A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2. For employees working a Monday through Friday 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirments. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four 9-hour work-days and one 8-hour workday, and (2) the subsequent week consists of four 9-hour work-days with one day off. The “work week” for FLSA overtime purposes shall be astablished as four hours into the shift of the eight-hour day and in such a manner that no Consecutive seven-day (168 hour) period shall exceed 40 hours. 3. For employees working a 3/36 schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. Each employee assigned a The 3/36 schedule shall be established in such a manner , shall have their particular work week specified so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. B. The City agrees to pay all Union Members time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of their regularly scheduled workweek. C. In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked (this does not apply for mandatory overtime where the employee receives less than twelve (12) hours notice). For this purpose, paid leaves of absence and unpaid leaves of absence include: 1. "A” Time 2. Sick Leave 9 General & Supervisory Employees 3. Jury Duty 4. Military Leave For example, if an employee is scheduled (with more than 12 hours’ notice) to work overtime at the end of their shift for three hours and takes two hours sick time during that same workday, the employee would receive straight time for the first two extra hours and time and one-half for the remaining one hour. If, however, the employee is held-over without notice, he or she would receive time and one-half for all extra hours. D. The City and Union agree that employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E. If an employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one half in addition to their regular rate of pay for that day. The effect of this is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If an employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay two and one-half times the employees’ regular rate of pay. G. If a holiday falls on the employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. All overtime for Police Service Officers shall be distributed in the following manner: Seniority shall be the determining factor in all overtime. All overtime shall be offered to the most senior officer first with the following exceptions: 1. To meet immediate staffing levels, i.e. being held over for an unforeseen heavy workload or immediate emergency. 2. In the event that there is a female in custody and no female PSO is on duty, then the closest female PSO shall be offered the overtime. Closest refers to the PSO’s geographic location to the City, in which seniority shall not apply. 3. Seniority shall remain the determining factor in signing up for scheduled overtime (sign-up sheets). Once a PSO signs up for scheduled overtime, he or she may be bumped by a more senior PSO with three days’ notice. 10 General & Supervisory Employees The bumping PSO shall make every effort to contact the PSO bumped to advise them of the situation. In all cases, priority (without regard to seniority) shall be given to the PSO who signs up for the entire shift. 4. Once a PSO signs up for an overtime slot, he or she is responsible for fulfilling that assignment unless he or she calls in sick. The PSO cannot remove their name from the sign-up sheet unless they find a replacement or get approval from the PSO Supervisor. ARTICLE 28 – REDUCED HOUR POSITIONS A. Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. Said employees are subject to the Agency Shop clause. B. Completion of a probationary period in a position of at least 20 hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) hours/week). C. Appointments to "Reduced Hours Positions" shall be processed on a Personnel Action form which shall designate the number of hours to be worked. There shall be an annual review of the average hours worked. D. Employees in "Reduced Hours Positions" shall be given consideration for all full time positions before consideration of other hiring to fill full time positions. E. City may create such positions; employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a less hours/week position. ARTICLE 29 – SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS A. Community Services Division 1. Community Services Officers a. a. Police Department personnel assigned to the field operations of the Community Services Division shall have four (4) quarterly shift changes per twelve month period These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1) June, July, August 2) September, October, November 11 General & Supervisory Employees 3) December, January, February 4) March, April, May be scheduled on a rotating four month basis with starting dates of January 16th, May 16th, and September 16th. Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a workweek as defined in Article 27. c. Union and Management agree that in the event there is a change in hours or the number of positions, directed by policy, a new schedule will be negotiated. 2. Community Services Field Supervisors a. Community Services Field Supervisors are not included in the Community Services Field Officer’s schedule rotation and their schedule will be established according to the Department’s needs. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a work week as defined in Article 27. B. Jail/Records DivisionsPolice Service Officers/Lead/Supervisors: 1. The following rules shall apply for the purpose of shift selection by all Union employees working in the Police Department Jail division: a. Seniority shall be the determining factor. b. For the purpose of shift selection, seniority shall be defined as: (1) Length of continuous service within the classification, to commence begin with the hire date of said classification. (2) Test score of the classification. (3) If Section "a” is equal, then Section "b" shall be the determining factor in seniority. 2. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first 12 General & Supervisory Employees month of each quarter, except for the month of September, which shall begin on the second Sunday of the month due to the Labor Day Holiday. The quarters shall run as follows: 1) June, July, August 2) September, October, November 3) December, January, February 4) March, April, May Changes of shift shall be three (3) times yearly in the months of January, June, and September. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. 3. Union employees must change their shift at least once within that year, unless Management and the employee mutually agree that the employee may remain on the same shift. 4. The City and the Union agree that where Police Department Management determines there is a legal obligation to provide and staff Police Department services, such staffing shall be accomplished. The Union and Police Department Management agree to meet and confer to discuss options of meeting such staffing requirements. C. Public Works Department 1. Public Works employees working in field operations shall work a 5/40, 9/80 or 4/10 schedule as determined by mutual Agreement between the City and Union. ARTICLE 30 – UNIFORMS A. The City shall continue to provide uniforms to all Union Members in the Public Works Department in accordance with past practice or as may be modified by Agreement with the Public Works Director and approved by the City Manager. B. All Union Members assigned to work in the Police Department, who are either required to work in uniform or maintain a serviceable uniform, shall be provided with the department prescribed initial clothing necessary to perform their assignment, including shoes and jacket. C. After the employee has twelve (12) months of continuous service, the City shall then provide $40.00 per month for the purpose of uniform maintenance and replacement. D. Uniforms shall be worn and maintained in conformance with established department standards. 13 General & Supervisory Employees ARTICLE 31 – WAGE RATE A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: 1. Effective July 1, 2015, by 5%. 42. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” B.. The City and the Union agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Merit increases shall be effective at the beginning of the next pay period following the employee's anniversary of their date of hire (1st or 16th of the month). C. Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, appointment may be made at a higher step. D. All employees shall be eligible for advancement through the steps based on merit. In cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancement shall establish a new anniversary date for future advancements. E. The Union and City agree to the concept that all employees covered by this Agreement should receive a performance review at least annually. ARTICLE 32 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Union as authorized by employee Payroll Deduction Authorization a deduction for dues, providing there is not more than one deduction per pay period. ARTICLE 33 – STEWARDS ADMINISTRATIVE LEAVE A. The City shall provide a total of one (1) shift per steward per year for use in attending employer-employee related seminars, conferences, etc., with the concurrence of the Personnel Human Resources Department. It is agreed that for the purposes of this section, the maximum number of Stewards who are eligible shall be limited to five (5).B. The Union will provide the City with a written list of Stewards upon request by the City. 14 General & Supervisory Employees ARTICLE 34 – REPORT PAY AND COURT PAY A. Report Pay is that pay for all time worked, or reported to work, after the employee, having completed his last regular scheduled shift, left the work location and is requested to report to work from their domicile. Report Pay shall be equally distributed per department and not per section, if the emergency is not of a specific nature, providing the employee is qualified. Each Department shall establish a uniform "Call-Out" policy and procedure for emergencies. The policy shall include, but not be limited to: (1) Equal distribution for call-outs of qualified employees, and (2) establishment of voluntary call-out lists. It is understood that any employee who declines a "call-out" will be removed from the voluntary list and will not be eligible for replacement on that list for a period of six (6) months. B. It is agreed that all employees shall receive either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater, for any and all call-outs. Such pay received shall be considered as full compensation for said call-out and shall not be considered as hours worked for calculation of FLSA overtime. C. It is further agreed that all employees subpoenaed to court while on an off-duty status shall receive either a minimum of three (3) hours pay/accrued Compensatory Time or time and one-half (1-1/2) for actual hours spent in court, or while in an on-call status, whichever is greater. Such pay received shall be considered as full compensation for time so spent and shall not be considered as hours worked for calculation of FLSA overtime. ARTICLE 35 – SHIFT DIFFERENTIAL A. All employees covered by this Agreement working the swing shift shall receive sixty-four cents (.64) per hour Shift Differential Pay. All employees working the graveyard shift shall receive seventy-four cents (.74) per hour Shift Differential Pay. The parties understand that this payment is reportable to PERS and is “PERSable.” B. It is agreed that for the purpose of determining eligibility for Shift Differential Pay, the swing shift commences at 3:00 P.M., and the graveyard shift commences at 11:00 P.M. In order to be eligible for Shift Differential Pay, the assigned shift must have four (4) or more hours after commencement of the shift for which the Member claims Shift Differential Pay. Any employee who is compensated at the rate of one and one-half times their regular rate of pay shall not be eligible for Shift Differential Pay (except for Holidays worked as a part of the employee's regular schedule). C. Police Department 1. It is agreed that in the Police Department the Police Service Officers and Community Services Officers working any shift shall be paid during their lunch break and rest period, subject to recall to work at any time should the need arise. 15 General & Supervisory Employees 2. Lunch breaks shall be taken as close as possible to the middle of the regular work shift. Rest periods shall be taken during each half of the regular work shift. Lunch breaks and rest periods shall be subject to the following conditions: a. They shall not be taken at the beginning or end of either half of the regular work shift. b. They shall not be accumulated nor shall they have any monetary value if unused. c. They must be taken on the work site or within the Police Department/Base III facility although it is recognized that purchases may be made in the vicinity. 3. It is further agreed that supervisors shall make every effort to ensure that the employee receives said rest periods and lunch breaks. ARTICLE 36 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. Community Service Officers assigned temporarily temporary upgrade pay as a Supervisor will receive 5% above their regular salary. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” ARTICLE 37 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 38 – EDUCATIONAL INCENTIVE A. The City agrees that Union Members who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees, books, and tuition (up to CSU rates, including summer sessions) paid by the City in advance subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the said courses or if the employee leaves City employment during the semester they are enrolled and received payment. 16 General & Supervisory Employees B. For employees hired after March 1, 1994, reimbursement of tuition shall be on a “pro-rated” basis depending upon the number of hours an employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement; half time @ 50% reimbursement, etc.). C. International Conference of Building Officials (ICBO) Certificate Pay 1. The City shall pay a one- time bonus of $300/certificate/person for holders of International Conference of Building Officials (ICBO) Certificates; said bonus paid for each such Certificate commencing with the second one; Certificates eligible for bonus are: Building Inspector Electrical Inspector Plumbing Inspector Mechanical Inspector Combination Inspector Plans Examiner Uniform Fire Code Rehabilitation/conservation Inspector 2. The City shall reimburse the employee for certification and re-certification costs associated with certification examinations. 3. The parties understand that this pay increment is reportable to PERS as compensation and is “PERSable.” ARTICLE 39 – PUBLIC WORKS STANDBY PAY A. AFTER HOURS EMERGENCY RESPONSE 1. Qualified employees may be assigned, at the discretion of the Public Works Director or Designee, to Standby Duty for after hours emergency response. 2. Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of one hundred and seventy-five dollars ($175.00) per week. 3 While on Standby Duty, the assigned employee shall: carry a department provided pager; respond via telephone within ten (10) minutes to any page; and report fit-for-duty within twenty (20) minutes following receipt of call-out information. The employee shall receive additional compensation for all hours worked pursuant to Article 34 B, “Report Pay.” 4. To be eligible for Standby Duty assignment an individual must: 1) have adequate knowledge of the City’s sewer system, the ability to trouble shoot and operate the sewer rodder, and/or 2) possess a working knowledge of the irrigation systems and operate a chainsaw for tree clearing. 17 General & Supervisory Employees 5 Have the ability to drive/operate the cat, backhoe and dump trucks, and/or 6. Have a working knowledge of all electrical and street lighting systems. The Public Works Superintendent shall certify that an individual possesses the required skills. The parties understand that the stipends set forth in this article are not reportable to PERS as compensation and are not “PERSable.” B. ABSENCE OF PUBLIC WORKS If the Public Works Superintendent is absent for more than a seven (7) calendar day period, an assigned employee will perform the normal duties of the Superintendent, including being on a 24 hour pager and will be compensated at the rate of One hundred and seventy-five dollars ($175.00) per week. In the event that the assigned employee handles the emergency directly, Article 34 B Report Pay will apply. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” ARTICLE 40 – LONGEVITY PAY Employees hired prior to August 1, 1983 will continue to receive Longevity Pay of 10.25%. This amount is reportable to PERS as compensation and is “PERSable.” ARTICLE 41 – PREMIUM PAY A.. Training Premium 1. Police Service Officers and Community Service Officers who have been certified as Training Officers, as determined by the department, shall be eligible for Training Officer Premium Pay in the amount of $1 for each hour so assigned training duties. This amount shall be reported to PERS as compensation and is “PERSable.” 2. Eligibility for compensation as a Training Officer shall be annotated by way of an Exception Slip and paid as part of the regular payroll process. B. Lead Worker/Supervisor (Police Service Officer) Premium 1. An individual in the classification of Police Service Officer may, with the approval of the Division Captain and the Chief of Police, be selected to serve in an assignment as Lead Police Services Officer and shall receive a 10% premium above base salary while so assigned. An individual so assigned may be removed with cause. This amount is reported to PERS as compensation and is “PERSable.” 2. The Lead Police Service Officer shall met the criteria, and be responsible for the duties, listed in Exhibit C attached hereto. C. Public Works Department Premiums 18 General & Supervisory Employees 1. Public Works Department employees in the classification of Maintenance I or Maintenance II who meet the requirements of the premium pay categories of (1) Electrician; (2) Carpenter; (3) Traffic Specialist (4) Irrigation Specialist; or (5) Street Maintenance Technician, (6) Sewer/Storm Drain Specialist, as described in Exhibit D, as certified by the Public Works Superintendent, and approved by the Public Works Director may be selected to receive a 10% premium above base salary while assigned the designated duties. A maximum of six (6) employees may receive the premium. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” D. Bilingual Premium 1. Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.” 2. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3. Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Director. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium. Periodic evaluation of incumbents receiving Bilingual Skill Premium will be required. 4. Should there be more than three (3) applicants for Bilingual Skill Premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to, proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. E. The position of Senior Clerk Typist is changed to Office Assistant. There shall also be a Senior Office Assistant classification. ARTICLE 42 – VACATIONS A. It is agreed that all employees covered by this Agreement shall accrue vacation as follows: 19 General & Supervisory Employees Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “ 10th Year 128 hours “ “ 14th Year 144 hours “ “ 18th Year 160 hours B. For initial new hires, vacation will accrue but cannot be used. C. No current employee shall have an accrual rate less than the rate in effect as of August 30, 1988. D. All employees may cash in up to eighty (80) hours vacation time per fiscal year. E. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash out for hours above that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. ARTICLE 43 – SICK LEAVE A. Sick Leave shall be used only in case of sickness or disability of the employee or in the case of serious illness or death within the immediate family. Misuse of Sick Leave shall be grounds for disciplinary action. B. To receive compensation while absent on Sick Leave, employees shall notify the City per their Department's policy. C. When absence is for more than three (3) consecutive working days, the City may require that the reason for the leave be verified by a written statement from an attending physician stating the cause of absence. The employee shall furnish any other proof of sickness reasonably required by the City. D. Employees shall accrue Sick Leave at the rate of seven (7) hours per month. After a balance of 176 hours is accrued, accrual rate shall be eight (8) hours per month. All employees will be paid for the first day sick. E. Each year eligible, all employees shall cash in 100% of all unused sick days earned from December 1 to November 16th of the current year. This cash out is to be paid to the employee on the first payday in December. Provided however, in lieu of cash out employees may convert 100% of their sick time, in excess of one-hundred seventy-six (176) hours, to vacation time. All employees shall maintain a balance of one hundred seventy-six (176) hours to be eligible for any cash out. 20 General & Supervisory Employees F. All employees with a balance of one-hundred seventy-six (176) hours, may annually cash in an additional fifty (50) hours accrued Sick Leave at 100%. The annual date shall be the employee's choice. G. All employees with five (5) years or more service shall be paid seventy-five percent (75%) of all sick hours at their current rate upon termination of employment. All employees with twenty (20) years or more service shall be paid at one hundred percent (100%) of all sick hours at their current rate upon termination of employment. ARTICLE 44 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) days per calendar year to be utilized for Bereavement Leave because of a death in their immediate family. Immediate family for the purposes of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Department Director may grant one (1) additional shift in the event of a death which requires extended travel. ARTICLE 45 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. ARTICLE 46 – MILITARY LEAVE PAY Employees covered by this Agreement will be granted Military Leave pursuant to governing State and Federal law. ARTICLE 47 – HOLIDAYS A. All employees covered by this Agreement working the 5/40 schedule shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr.'s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Thanksgiving Friday; Christmas Eve (5 hours); Christmas Day; New Year’s Eve (5 hours). 21 General & Supervisory Employees B. All employees Employees covered by this Agreement working the 4/40 schedule in positions assigned to areas that are closed on the holidays listed below, shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr's Birthday; President's Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Christmas Day. 1. Community Service Officers & Supervisors a. All employees covered by this Agreement working as a Community Services Officer and/or Community Service Supervisor shall receive the following holidays off with pay: Thanksgiving; Christmas Day; New Years’ Day b. All employees covered by this Agreement working as a Community Services Officer and/or Community Services Supervisor are eligible to receive Holiday pay for the following Holidays: Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans’ Day. If an employee is not scheduled to work on a designated Holiday, they shall be compensated 10 hours Holiday Comp Time (HCE) or Holiday Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee at a rate of time and one-half for overtime worked, in addition to the previously mentioned 10 hours Holiday Comp Time or Pay. If an employee works on a holiday that falls on their regular workday, the employee shall receive 15 hours (10 hours Holiday times 1.5) Holiday Comp Time or Pay in addition to their regular rate of pay for that day. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensation Time or pay for those hours earned. C. All employees covered by this Agreement working a 9/80 schedule shall receive ninety (90) hours of Holiday Time per calendar year. Each year of this Agreement, the 9/80 holiday schedule for "A” Shift and “B” Shift will be developed and agreed to by Union and City. D.. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. (This does not apply to employees in the classification of Police Service Officer/Lead/Supervisor, and Community Services Officer and Community Service Supervisor..) For these positions, Holidays shall be observed on the specific calendar day that the Holiday actually falls on (not necessarily on the day that City Hall is closed in observance of the Holiday) For example, if Christmas day falls on a Sunday, the Holiday for the above noted positions will be observed on that Sunday. 22 General & Supervisory Employees E. Police Service Officers/Lead/Supervisors 1. All employees’ covered by this Agreement working as a Police Service Officer, Lead Police Service Officer, or Police Service Officer Supervisor, are eligible to receive Holiday pay for the following Holidays: New Year’s Day; Martin Luther King, Jr.’s Birthday, President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Christmas Day. 2. If an employee is not scheduled to work on that Holiday, they shall be compensated 10 hours Holiday Comp Time or Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee time and one-half for any overtime hours worked up to 10 hours. Any hours worked over ten (10) will be paid at two and one-half times their regular rate in addition to the 10 hours of Holiday Comp Time/Pay stated above. If an employee works on a holiday that falls on their regular work day, the employee shall receive their regular rate of pay in addition to time and one-half for all hours worked, up to ten (10). Any hours worked over ten (10) will be paid at time two and one-half times their regular rate. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensatory Earned (HCE) or pay for those hours earned. F. In addition to the above, all employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 48 – COMPENSATORY TIME A. In lieu of pay, Compensatory Time may be earned at a rate of one and one-half times the actual hours worked in an overtime Situation. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. 23 General & Supervisory Employees B. In a holiday situation, Compensatory Time can be earned as indicated in Article 27 and can be accrued up to 100 hours with an automatic cash out of any overage. C. Separate accrual banks shall be maintained for each type of Compensatory Time. D. The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be made in accordance with departmental policies. E. Employees may elect to cash-in accrued compensatory time except during any pay period in which the employee is absent without pay. ARTICLE 49 – RETIREMENT A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired during the term of the 2010-12 MOUson or after July 1, 2011 up to and concluding December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective July 1, 2011 when a new contract with PERS was signed. Prior to January 1, 2013, The the City paid the employee’s 7% contribution to PERS and did not reopen this issue during the 2011-12 negotiations. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and will not reopen this issue during the 2011-12 negotiations. B. Except as set forth in subsection C immediately below, each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. 24 General & Supervisory Employees C. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees , whichever is greater, as required by new Government Code section, 7522.30(c). D. Any employee covered by this Agreement will be eligible, upon service retirement from this City, for a medical supplement. Said supplement shall be in the following amount: 1. For those who retired after July 1, 2008: The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. For those who retired before June 30, 2008: For service retirement at age fifty-five (55) with a minimum of twenty (20) years continuous service, a $250.00 (or cost of policy whichever is less) per month medical insurance supplement, provided, however, that no currently retired employee shall have a benefit amount less than they are currently receiving. 3. Said supplement shall commence with the first month following the employee's service retirement in which the employee is responsible for payment of the insurance premium. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan or coverage through a spouse or domestic partner’s medical plan. 5. Retirees who are eligible for a supplement but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6. Any employee receiving a benefit under this Article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such 25 General & Supervisory Employees Federal and/or State medical insurance plan or equivalent no longer exists. ARTICLE 50 – HEALTH AND WELFARE A. The City agrees to make available health, dental, vision, long term disability, psychological health, and life insurance. B. The City shall provide a life insurance policy for each employee payable in the amount of $40,000. C. The City will pay the full premium for the employee’s long term disability and life insurance, the employee and one dependent for health insurance, and full family coverage for dental and psychological health insurance. The full cost of the vision insurance shall be borne by the employee. D. The City and the union mutually recognize the need to explore cost containment measures to control the increasing rates of the various lines of insurance coverage provided to City employees. As part of the annual insurance program renewal process, the City shall explore various alternate benefit levels to mitigate premium increases such as changes to copayments and deductibles. The City agrees to meet with the Insurance Review Committee to review and discuss any proposed changes to existing benefit levels. ARTICLE 51 – LONG TERM DISABILITY A. An employee utilizing the Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B. FAMILY AND MEDICAL CARE LEAVE 1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The following provisions set forth unit Members’ rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”, and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this Article shall mean leave pursuant to the FMLA and CFRA. 2. Eligible Members are entitled to a total of 12 weeks of leave during any 12-month period. A Member’s entitlement to leave for the birth or placement of a child for adoption or foster care with the employee expires 12 months after the birth or placement. 26 General & Supervisory Employees 3. The 12-month period for calculating leave entitlement will be a “rolling period” measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever a Member requests leave, the City will look back over the previous 12-month period to determine how much leave has been used in determining how much leave a Member is entitled to. 4. If a Member uses leave for any reason permitted under the law, he/she may concurrently utilize all other accrued leaves in connection with the leave. The utilization of other accrued leaves will run concurrently with the leave. 5. Members must fill out the following applicable forms in connection with leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6. The provision of Article 51 A shall apply regarding the accrual of vacation, sick, holiday pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 52 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer employees thereby affected. B. The City shall give such employees not less than thirty (30) days advance notice of separation and reason therefore. C. Layoff shall be made within classes of positions and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary employee. All probationary employees in the affected class or classes shall be laid off prior to the layoff of any permanent employee in the affected class or classes and such layoff shall be by seniority. D. The criterion used in determining the order of separation shall be seniority. Seniority is defined as the total time worked within one's current classification. Wherever seniority in classification is equal, the following criteria shall be applied in the order below: 1. Total City service 2. Relative position on the certified eligibility list 3. Drawing of lots 27 General & Supervisory Employees E. The seniority date shall be the date of permanent appointment from a certified Civil Service List. For those employees who have served in their current classification prior to 1981, the seniority date will be the date of appointment via personnel action. F. Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. G. Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, leave of absence or suspension from the competitive service but shall include time served on military leave of absence. H. When a layoff affects a classification which crosses department lines, the junior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs D, E and F. I. Employees laid-off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. ARTICLE 53 – RETURN TO WORK FROM LAYOFF A. It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. B. Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two years unless re- employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C. In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment list. D. In the event that an employee on a rehire list is offered a position in a lower classification from which he/she was laid off and does not accept said position, his/her name shall be removed from the lower classification rehire list but will remain on the higher classification list. E. Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re-employment list for the higher classification until said re-employment list expires. F. Notices of recall from layoffs shall be sent by certified mail (return receipt requested) and shall specify the date for reporting to work which shall not be 28 General & Supervisory Employees more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the recognized bargaining agent. employees to be laid off shall submit to the Personnel office their current address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G. Any employee failing to respond in writing within five (5) days of recall, or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met or the list(s) is exhausted. H. Upon recall from lay-off, all accruals will be based on criteria set forth in Article 52 Layoff, paragraphs D, E and F. ARTICLE 54 – REDUCTION IN LIEU OF LAYOFF A. It is mutually agreed that an employee whose position is abolished shall be permitted to drop back into the next lower classification within the same classification family and (i.e. Maintenance II to Maintenance I; Senior Account Clerk to Account Clerk) within his/her department and continue in service provided he/she is qualified to perform the duties of the lower classification. The layoff, if any, shall be made in the lowest grade in the department of the employee having the least seniority. B. In the case of reduction of any employee in the City Service to a class with a lower pay range such employee's salary shall be reduced to a pay step in the lower range corresponding to less than one step in dollar amount below that which he held in the higher class before such reduction. C. For purposes of future step advancement, accrued time in the higher classification step shall be retained. D. An employee whose position is abolished shall be permitted to continue in service in a lateral position (same salary range) within their department if there is a vacancy and the employee meets the minimum qualifications for the vacant position. E. An employee shall be required to successfully complete a thorough background investigation for any position they assume as a result of reduction in-lieu or lateral transfer if such a background investigation is required of a new-hire employee. 29 General & Supervisory Employees ARTICLE 55 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event the Union Members covered by this MOU wish to grieve the City's selection, the City will give due consideration to the facts presented and may select a new facility. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. B. An employee who suffers an injury on duty on or after that date will continue to have payment of the City's portion of all health insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C. Accrual of vacation, sick and holidays shall be governed by the provisions of Article 51(A). D. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of in addition to receiving temporary disability payments under the provisions of the Workers' Compensation laws of the State of California in order to maintain their full salary. ARTICLE 56 – DISCIPLINE, SUSPENSION, DISCHARGE A. The City understands the value of progressive discipline and will endeavor to incorporate that procedure in its disciplinary policy. Therefore, as a guideline, the City will endeavor to adhere to the following progressive disciplinary procedure: 1. Written Notice(s) 2. Written reprimand(s) 3. Suspension(s); Reduction-in-Pay; Demotion 4. Demotion/Reduction in pay 5. Termination B. The above procedure will be used only as a guideline and will apply to all of the Union's classifications and positions. C. Appeals of Discipline shall be governed by the provisions of Article 57. 30 General & Supervisory Employees ARTICLE 57 - GRIEVANCES/APPEAL OF DISCIPLINE A. Purpose of Grievance/Appeal Procedures: 1. To promote improved Employer-employee relations by establishing procedures on matters. 2. To provide that Grievances/Appeals shall be settled as near as possible to the point of origin. 3. To provide that the Grievance/Appeal procedures shall be as informal as possible. B. A "Grievance” shall be defined as a controversy between the City and the Union or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1. Any matter involving the application of any provision of this Agreement; or 2. Any matter involving the violations of any provision or intent of this Agreement; or 3. Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against him or her. D. There shall be an earnest effort on the part of both parties to settle grievances/appeals promptly through the steps listed below. Grievances/Appeals must be processed with Union participation. E. STEP 1 Grievance - An employee's Grievance/Appeal must be submitted in writing by the employee fully stating the facts surrounding the Grievance/Appeal and detailing the specific provisions of this Agreement alleged to have been violated, and presented to the first line supervisor or management representative immediately in charge of the aggrieved/disciplined employee within fifteen (15) calendar days after the employee could have been reasonably expected to have had knowledge. The supervisor or management representative shall reply to the employee by the end of the fifteenth (15th) calendar day following the presentation of the Grievance/Appeal and the giving of such answer will terminate Step 1. F. STEP 2 - If the Grievance/Appeal is not settled in Step 1, the Grievance/Appeal will be presented to the Department Director (or, in the case of an appeal of a disciplinary action initiated by a Department Director or where the Department 31 General & Supervisory Employees Director participated in the decision to administer discipline, to the Personnel Director) within ten (10) calendar days after termination of Step 1. Appeals of written reprimands shall be presented to the Personnel Director. A meeting with the employee, shop steward and Department Director/Personnel Director (or designee) will be arranged at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is received by the Department Director/Personnel Director (or designee). The Department Director/Personnel Director (or designee) may invite other Members of management to be present at such meeting. The Department Director/Personnel Director (or designee) will give a written reply by the end of the seventh (7th) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. G. An appeal of Discipline in the form of a Written Notice shall not be continued beyond the second step. H. In the case of an appeal of discipline in the form of a written reprimand, if the appeal is not resolved to the satisfaction of the disciplined employee, the employee may request the matter be submitted to a mediator who is a Member of the State of California Mediation Service. Any such request for mediation shall be made within 7 calendar days of the conclusion of Step 2 of the Appeal process. Following mediation, any determination regarding the written reprimand shall be final and no further appeal shall be allowed. I. STEP 3 - If the Grievance/Appeal is not settled in Step 2, it shall be submitted to the City Manager. The Union Representative and City Manager or his designee shall, within seven (7) calendar days after the termination of Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is referred to Step 3. A decision shall be rendered within seven (7) calendar days from the date of such meeting. The decision shall be in writing. The giving of such reply will terminate Step 3. J. Time limits, as set forth above for each of the steps may be extended by mutual Agreement between the parties but neither party shall be required to so agree. K. In the event the Union calls witnesses that must be excused from work, the City agrees to excuse same in a paid status. The parties agree that in the event the Union Member or the Union fail to comply with the time limits contained herein, such failure constitutes a waiver of the right to prosecute the Grievance/Appeal; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s/appellant's position and remedy. L. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 32 General & Supervisory Employees ARTICLE 58 – ARBITRATION A. Grievances/Appeals which are not settled pursuant to the Grievance/Appeal procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the conclusion of Step 3 of the Grievance/Appeal procedure. B. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C. Either the City or the Union may call any employee as a witness, and the City agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Union; the Union may pay the expense. D. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. E. The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties to the dispute. F. The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Article. G. The arbitrator may hear and determine only one grievance/appeal at a time without the express Agreement of the City and the Union. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. 33 General & Supervisory Employees ARTICLE 59 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this _____ day of October XX, 2015. CALIFORNIA TEAMSTERS PUBLIC PROFESSIONAL & MEDICAL EMPLOYEES CITY OF HERMOSA BEACH UNION, LOCAL 911 _________________________________ ________________________________ Carlos Rubio , Teamsters Local 911 Thomas Bakaly, City Manager Business Representative _________________________________ ________________________________ Tracey Carter, Union Steward Viki Copeland, Finance Director _________________________________ ________________________________ John Cordova, Union Steward Robert A. Blackwood, HR Manager _________________________________ Chris Aviles, Union Steward __________________________________ Bradley Cocking, Union Steward __________________________________ Frances Estrada, Union Steward 34 General & Supervisory Employees EXHIBIT A GENERAL & SUPERVISORY BARGAINING UNIT EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 GRADE TITLE Monthly Salary Range 1 2 3 4 5 G01 BUILDING INSPECTOR 5402 5673 5955 6252 6567 G06 CODE ENFORCEMENT OFFICER 4450 4672 4906 5149 5407 G13 POLICE SERVICE OFFICER 4371 4591 4822 5063 5316 G21 SECRETARY 4281 4495 4722 4957 5205 G23 SENIOR ACCOUNT CLERK 4281 4495 4722 4957 5205 G25 EQUIPMENT MECHANIC 4077 4280 4492 4719 4954 G29 MAINTENANCE II 3888 4084 4284 4504 4727 G31 COMMUNITY SERVICES OFFICER 3888 4084 4284 4504 4727 G33 ACCOUNT CLERK 3888 4084 4284 4504 4727 G35 PARKING METER MAINTENANCE TECH 3888 4084 4284 4504 4727 G39 OFFICE ASSISTANT 3491 3665 3848 4038 4239 G41 MAINTENANCE I 3491 3665 3848 4038 4239 G43 BUILDING & PLANNING TECHNICIAN 3901 4095 4300 4514 4741 SUPERVISORY CLASSIFICATIONS Monthly Salary Range 1 2 3 4 5 S01 PUBLIC WORKS CREWLEADER 4891 5137 5394 5661 5945 S03 SENIOR EQUIPMENT MECHANIC 4891 5137 5394 5661 5945 S07 COMMUNITY SERVICES FIELD SUPERVISOR 4735 4975 5224 5482 5753 S09 POLICE SERVICE OFFICER SUPERVISOR 5171 5429 5707 5986 6285 1 General & Supervisory Employees EXHIBIT C LEAD POLICE SERVICE OFFICER CRITERIA/DUTIES 1. Must have been satisfactorily performing all job functions within the classification of Police Service Officer. 2 Shall be Police Service Training Officer certified within twelve (12) months of appointment. 3. Must be able to utilize a Records Management System (RMS) with independence and efficiency. 4. Shall be responsible for supervision and scheduling of assigned Police Service Officers. 5. Shall participate in and coordinate performance evaluations and recommend training as necessary for assigned personnel. 6. Shall represent the jail division at department and other meeting as required. 7. Shall be responsible for recommending policies and procedures for jail operations and ensuring compliance with same when approved. 8. Shall assist in the maintenance of the jail operation manual. 9. Shall have responsibility for coordination and scheduling of the department’s Trustee Program. 10. Must have the ability to make responsible and prudent decisions in all assigned areas that pertain to the functions of the department. 2 General & Supervisory Employees EXHIBIT D PUBLIC WORKS DEPARTMENT PREMIUM PAYS CRITERIA/DUTIES A. ELECTRICIAN 1. Must be able to independently trouble shoot and effectively repair malfunctioning circuits and systems. 2 Must have ability to build and install high voltage components and systems. 3. Must have familiarity with, and ability to apply, Uniform Electrical Code standards. 4. Must have ability to work with and install 110 voltage systems. 5. Must be able to repair and/or replace malfunctioning components. 6. Must be able to prioritize job requests and train and supervise other employees. 7. Must have knowledge of, and be able to be assigned responsibility for, signal and street lighting systems. 8. Must have knowledge of Cal/OSHA and other accepted safety standards and approved methods of electrical installation. 9. Must have completed a minimum of three years of varied experience performing the duties of a journey level electrician. B. CARPENTER 1. Must have ability to repair roofs, install drywall, and apply stucco. 2. Must have ability to perform both rough and finish carpentry. 3. Must have ability to interpret and build from building plans. 4. Must have ability to prioritize job requests and train and supervise employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. 6. Must have knowledge of, and ability to apply, Uniform Build Code standards. 7. Must have completed at least one year of varied experience performing the duties of a journey level carpenter. 3 General & Supervisory Employees C. TRAFFIC SPECIALIST 1. Must have knowledge of, and ability to apply, CalTrans manual standards as regards street markings, signage, general specifications, and traffic controls. 2. Must have ability to maintain and repair hydraulic and electrical painting equipment. 3. Must have ability to repair pumps. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. D. IRRIGATION SPECIALIST 1. Must be able to maintain and repair complicated automatic irrigation systems. 2. Must possess understanding of hydraulic theory. 3. Must be able to read and build from landscape and irrigation plans. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. E. STREET MAINTENANCE TECHNICIAN 1. Must be proficient in form setting and concrete estimating, pouring and finishing. 2. Must be proficient in estimating, laying and compacting asphalt concrete including proficiency in operation of light and heavy equipment such as backhoe, roller, tamper and saw. 3. Must be familiar with both concrete and asphalt concrete jobs. 4. Must be proficient in the safe operation of small machine operations including acetylene/oxygen cutting torch, coring machine, compressor and pavement breakers, skill saw and other small power tools, grinders, water and sand blaster, steam cleaner and other assorted hand tools. 5. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. 4 General & Supervisory Employees 6. Will be responsible for the supervision of small construction crews. 7. Must have ability to prioritize job requests and train and supervise other employees. F. SEWER/STORM DRAIN SPECIALIST 1. Must be proficient in reading and understanding existing sewer maps/videos and related documents. 2. Must be proficient in operating existing sewer rodding equipment, i.e. Sreco flexible sewer rodder and assorted small and medium sewer “snakes.” 3. Must be proficient in entering and exiting enclosed areas safely including manholes and pump stations. 4. Must be proficient in operating existing heavy equipment on the beach, such as the Cat 943 tracked Front Loader. 5. Must be able to prioritize job requests and train and supervise other employees. 6. Must be able to respond to emergency requests after regular working hours. 7. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES JULY 1, 2012 2015 - JUNE 30, 201520XX TABLE OF CONTENTS SUBJECT PAGE AGENCY SHOP ........................................................................................................... 14 BEREAVEMENT LEAVE ................................................................................................... 9 DEFERRED COMPENSATION .......................................................................................... 4 EDUCATIONAL ALLOWANCE ........................................................................................... 6 FAMILY AND MEDICAL CARE LEAVE .............................................................................. 11 GRIEVANCES/APPEAL OF DISCIPLINE ........................................................................... 13 HEALTH AND WELFARE ............................................................................................... 11 HOLIDAYS .................................................................................................................... 9 JURY DUTY .................................................................................................................. 9 LAYOFF ..................................................................................................................... 11 LONG TERM DISABILITY .............................................................................................. 11 MANAGEMENT RIGHTS .................................................................................................. 2 MERIT PAY .................................................................................................................. 6 MILITARY LEAVE ........................................................................................................... 9 MODIFICATION RE-OPENER ......................................................................................... 14 NON-DISCRIMINATION ................................................................................................... 4 OUT OF CLASS PAY .................................................................................................... 14 OVERTIME ................................................................................................................... 7 PREAMBLE ................................................................................................................... 2 PREMIUM PAY .............................................................................................................. 4 PROBATION .................................................................................................................. 4 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES LEAVE ............................................... 8 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT ....................... 15 RECOGNITION .............................................................................................................. 2 REDUCTION IN LIEU OF LAYOFF ................................................................................... 12 RETIREMENT .............................................................................................................. 10 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR ............................................................ 13 SHORT TERM DISABILITY............................................................................................. 11 SICK LEAVE ................................................................................................................. 8 TERM OF AGREEMENT ................................................................................................ 15 UNIFORMS ................................................................................................................... 7 VACATION .................................................................................................................... 7 WAGE RATE................................................................................................................. 4 2 Professional & Administrative Employees MEMORANDUM OF UNDERSTANDING FOR THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES UNIT ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee relations between the City of Hermosa Beach, California and the Professional and Administrative Employees who are represented by the Hermosa Beach Professional and Administrative Employees (P&AE). ARTICLE 2 – RECOGNITION The City recognizes the P&AE as the exclusive bargaining representative for all Employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to members of the P&AE. ARTICLE 3 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on Employees of the bargaining unit, the City agrees to meet and confer with representatives of the P&AE, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 3 Professional & Administrative Employees 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any Employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of Employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to Employees. 16. Determine policy affecting the selection of new Employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 4 Professional & Administrative Employees 25. Require Employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 4 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any Employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of fellow Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department HeadDirector, Personnel Human Resources Director/Manager or the City Manager in a timely manner. ARTICLE 5 – PROBATION There shall be a one (1) year probationary period for all appointments to the Professional and Administrative classes as described in this Resolution. ARTICLE 6 – WAGE RATE The City agrees to hire and appropriately compensate capable Professional and Administrative Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, contribution for PERS, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: A. Effective July 1, 2015, by 5%. B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5 Professional & Administrative Employees ARTICLE 7 – DEFERRED COMPENSATION Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 8 – PREMIUM PAY A. Bilingual Skill Premium 1. Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time Employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. 2. An Employee receiving bilingual skill premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a bilingual skill premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3. Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Human Resources Director/Manager. Applicants must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium will may be required. 4. Should there be more than three (3) applicants for bilingual premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to: proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. B. Special Event Supervision Premium (Not reportable to PERS) 1. Any Recreation Supervisor assigned responsibility for coordination of resources, emergency response, oversight, and on-call availability for large-scale commercial special events scheduled during other than regularly scheduled work hours may receive a three hundred dollar ($300) per event day premium. Should it be determined that this classification is not exempt from FLSA overtime, then this section would be deleted. This amount shall not be reported to PERS as compensation and is thus not “PERSable.” 2. Any individual so assigned by the Community Resources Director may receive said premium lieu of any accrual of Administrative Time. In no case shall an Employee receive Administrative Time and premium concurrently, but will receive one or the other. Administrative Time may only be accrued in lieu of premium with prior approval of the Community Resources Director. 6 Professional & Administrative Employees 3. The City agrees that individuals in classifications other than Recreation Supervisor may be assigned the responsibilities described above if they are designated as qualified by the Community Resources Director. 4. No more than one individual per event day shall be eligible to be assigned as Special Event Supervisor and receive this pay. C. Public Works Superintendent Premium Pay (Not reportable to PERS) 1. An Employee classified as the Public Works Superintendent shall be eligible to receive a ten percent (10%) monthly premium above salary base for duties performed in maintaining an emergency “call out” program for the Public Works Department. The duties shall include responding to emergency after hour’s calls from Police Dispatch or other appropriate Department, and coordinating work crews to respond to the emergency. 2. This premium is compensation for all nonscheduled after hours duties. This amount shall not be reported to PERS as employee compensation and is thus not “PERSable.” D. Planning Division Manager Premium Pay (Not reportable to PERS) 1. An Employee classified as Senior Planner may be eligible for Planning Division Manager Premium Pay in an amount up to 10% above base salary as determined by the Community Development Director and approved by the City Manager. 2. To be eligible for Division Manager Premium Pay, the Senior Planner must demonstrate continuing superior performance for at least one year in managing the Planning Division of the Community Development Department, and possess at least 5 years of experience either in the City or in another jurisdiction in a similar role. 3. Division Manager responsibilities include, but are not limited to: supervision of professional and clerical staff; completion of special and ongoing projects as assigned related to long-range planning, policy development, and sustainability programs; management of all current planning functions; preparation and presentation of Planning Commission, City Council and other task force/committee reports; preparation and monitoring of the division’s budget; training, and evaluation of personnel; management of consultant contracts, and, review of projects for conformance with zoning ordinance and municipal code standards. 4. Eligibility for Division Manager Premium Pay may be rescinded (or reduced) by the Community Development Director for failure to perform Division Manager Duties and responsibilities in a superior manner. 7 Professional & Administrative Employees E. Individuals covered by this Agreement in the classification of Assistant Engineer or Associate Engineer shall receive a 10% premium for Professional Engineer certification. ARTICLE 9 – SUPERIOR PERFORMANCE PAY MERIT PAY (Reportable to PERS) The following P&AE Employees will be eligible to receive Bonus Merit Pay for superior performance: Senior Planner, Associate Engineer, Assistant Engineer, Building & Code Enforcement Official, Planning Associate, Public Works Superintendent, Citation Records Administrator, Recreation Supervisor, Management Analyst, GIS Analyst, Crime & Intelligence Analyst, Community Services Division Manager, Planning Assistant, and Accounting Supervisor. Said bonus pay will be up to a maximum of +5% of base monthly pay payable for three-month (quarterly) increments. In order for an employee to receive Bonus Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each quarter. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Bonus Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the quarter that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5% Superior Performance Bonus (employee met nearly 100% of the goals) 4% Superior Performance Bonus (employee met at least 80% of the goals) 3% Superior Performance Bonus (employee met at least 60% of the goals) 2% Superior Performance Bonus (employee met at least 40% of the goals) 1% Superior Performance Bonus (employee met at least 20% of the goals) B. For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. ARTICLE 10 – EDUCATIONAL ALLOWANCE A. City agrees that P&AE Employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition for any CSU campus (employees who attend a non-CSU campus will receive up to the average of CSULB, CSUDH & CSULA) rates paid by the City in advance, subject to approval of the City Manager The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. 8 Professional & Administrative Employees B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, half time @ 50% reimbursement, etc.). ARTICLE 11 – UNIFORMS Uniforms will be provided to the Public Works Superintendent as approved by the Department Director. ARTICLE 12 – VACATION A. It is agreed that all Employees covered by this Agreement shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “ 10th Year 128 hours “ “ 14th Year 144 hours “ “ 18th Year 160 hours B. Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash- out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 13 – OVERTIME A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2. For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B. The City agrees to pay association members in the following classifications time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to 9 Professional & Administrative Employees employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. Classifications eligible for overtime compensation in accordance with the FLSA include: Administrative Assistant Deputy City Clerk Administrative Services Coordinator C. The following classifications have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime. Accounting Supervisor Associate Engineer Assistant Engineer Building and Code Enforcement Official Community Services Division Manager Crime & Intelligence Analyst Citation Records Administrator GIS Analyst Management Analyst Planning Assistant Planning Associate Public Works Superintendent Recreation Coordinator Senior Recreation Supervisor Senior Planner D. Employees in exempt classifications listed above shall receive fifty (50) hours of additional Administrative Leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Administrative Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. ARTICLE 14 – SICK LEAVE A. Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. 10 Professional & Administrative Employees B. Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C. In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D. Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F. Employees shall be eligible to use but not cash out sick leave during their probationary period. ARTICLE 15 – BEREAVEMENT LEAVE Each Employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in Article 14 above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. ARTICLE 16 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. 11 Professional & Administrative Employees ARTICLE 17 – MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 18 – HOLIDAYS A. All Employees covered by this Agreement shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Association for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. B. All employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 19 – RETIREMENT A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired during the period covered by the 2010-12 MOUs on or after July 1, 2011, and ending December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. Prior to January 1, 2013, The the City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and did not reopen this issue prior to the 2012-13 negotiations. B. Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follow: 12 Professional & Administrative Employees 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City adopted the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). C. Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3. In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Retirees who are eligible for a supplement but who are not covered on the City insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5. Any Retiree receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. 13 Professional & Administrative Employees ARTICLE 20 – HEALTH AND WELFARE A. The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. B. Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer with the bargaining unit should there be a change in providers or a change in benefit level. C. City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D. The City will pay for Employee’s Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $666.00 per month. equal to the employee only HMO premium in lieu of City provided coverage. F. The City and P&AE mutually recognize the need to maintain existing health insurance cost-containment measures and to continue to control health insurance costs. Toward that end, the City and P&AE agree to establish an “Insurance Review” committee that shall meet prior to each benefit renewal year to evaluate and recommend renewal coverage. ARTICLE 21 – SHORT & LONG TERM DISABILITY A. The City’s Short Term Disability Insurance Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1,125 per week. The City’s Long Term Disability Insurance Plan, has a maximum benefit of $4,500 per month and begins after 90 days. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B. FAMILY AND MEDICAL CARE LEAVE 1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this 14 Professional & Administrative Employees Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2. Eligible Employees are entitled to a total of 12 weeks of Leave during any 12- month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 3. The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4. If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5. Employees must fill out the following applicable forms in connection with Leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6. The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 22 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B. The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. 15 Professional & Administrative Employees ARTICLE 23 – REDUCTION IN LIEU OF LAYOFF It is mutually agreed that an Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. ARTICLE 24 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B. An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C. Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 25 – GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation by Professional and Administrative Employees that the City has violated the terms of this Resolution. A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B. If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C. If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D. Grievances regarding the provisions contained within this memorandum of understanding, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators 16 Professional & Administrative Employees submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F. Either the City or the Association may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H. The decision of the arbitrator within the limits herein prescribed shall be advisory only. I. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 26 – MODIFICATION RE-OPENER Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 26 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. Association members and the City can meet and confer on mutually desirable changes as needed. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 27 – TEMPORARY UPGRADE PAY 17 Professional & Administrative Employees Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. ARTICLE 28 – AGENCY SHOP A. All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Association in good standing for the term of this Agreement or pay a monthly service fee equal to Association dues to the Association. B. Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Association, however, such employee shall be required to pay a monthly sum equal to Association dues to one of the charitable organizations listed below in the same manner as stated in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 29 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT A. The City is cognizant of the crucial role that the Professional and Administrative Employees (P&AE) have in implementing and enforcing the City’s policies, practices and procedures. The P&AE wholeheartedly accept these responsibilities and are committed to the success of City goals. The P&AE agrees to encourage Employees in an attitude of excellence of job performance and increased productivity. B. Both the City and the P&AE must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The P&AE is a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the P&AE as an outstanding management support team. 18 Professional & Administrative Employees ARTICLE 30 – TERM OF AGREEMENT This Agreement shall commence July 1, 2012 2015 and continue until midnight June 30, 20152016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this __________ day of ________ , 20142015. PROFESSIONAL & ADMINISTRATIVE EMPLOYEES OF HERMOSA BEACH CITY OF HERMOSA BEACH NEGOTIATING COMMITTEE _________________________________ _______________________________ Liz Zeigler Thomas Bakaly, City Manager _________________________________ ________________________________ Viki Copeland, Finance Director _________________________________ ________________________________ Brian Niehaus, City Employees Associates Robert A. Blackwood, Interim HR Manager 19 Professional & Administrative Employees EXHIBIT A PROFESSIONAL & ADMINISTRATIVE EMPLOYEE’S GROUP EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 Monthly Salary Range 1 2 3 4 5 A01 SENIOR PLANNER 7003 7348 7718 8102 8507 A02 ASSOCIATE ENGINEER 6753 7091 7445 7815 8203 A04 ASSISTANT ENGINEER 5739 6025 6327 6643 6974 A06 PLANNING ASSISTANT 5001 5254 5518 5792 6079 A07 PUBLIC WORKS SUPERINTENDENT 6090 6396 6714 7049 7398 A10 ACCOUNTING SUPERVISOR 5458 5732 6023 6322 6635 A11 CITATION RECORDS ADMINISTRATOR 5458 5732 6023 6322 6635 A15 SR RECREATION SUPERVISOR 5529 5804 6098 6402 6720 A16 RECREATION COORDINATOR 4642 4874 5118 5374 5643 A19 ADMINISTRATIVE ASSISTANT 5063 5315 5584 5862 6156 A21 DEPUTY CITY CLERK 5063 5315 5584 5862 6156 A22 ADMINISTRATIVE SERVICES COORDINATOR 5458 5732 6023 6322 6635 A24 GIS ANALYST 5356 5624 5905 6201 6511 A28 MANAGEMENT ANALYST 5129 5386 5655 5938 6235 A29 COMMUNITY SERVICES DIVISION MANAGER 6715 7051 7404 7774 8163 A30 CRIME & INTELLIGENCE ANALYST 5995 6295 6610 6941 7288 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND MANAGEMENT EMPLOYEES JULY 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE ADDITIONAL COMPENSATION ......................................................................................... 3 ANNUAL PHYSICAL EXAMINATION ................................................................................... 7 ASSISTANT CITY MANAGER PREMIUM PAY ...................................................................... 3 BEREAVEMENT LEAVE................................................................................................... 5 CIVIL SERVICE STATUS ................................................................................................. 8 COMPENSATION ........................................................................................................... 1 CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT .............................................. 6 DEFERRED COMPENSATION .......................................................................................... 2 EDUCATIONAL ALLOWANCE ........................................................................................... 1 GRIEVANCE PROCEDURE .............................................................................................. 8 HOLIDAYS .................................................................................................................... 4 INSURANCE .................................................................................................................. 6 JURY DUTY .................................................................................................................. 7 LIABILITY INSURANCE .................................................................................................... 7 LIFE INSURANCE ........................................................................................................... 6 MANAGEMENT LEAVE .................................................................................................... 4 MANAGEMENT PERFORMANCE BONUS PROGRAM ............................................................ 2 MILITARY LEAVE ........................................................................................................... 8 NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION ................................. 8 ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING ....................................... 8 PREAMBLE ................................................................................................................... 1 PRIOR SERVICE CREDIT ................................................................................................ 4 RETIREMENT ................................................................................................................ 5 SICK LEAVE ................................................................................................................. 4 UNIFORM ALLOWANCE .................................................................................................. 5 VACATION .................................................................................................................... 3 VEHICLE ALLOWANCE ................................................................................................... 5 1 Management Employees SALARY, BENEFITS AND OTHER CONDITIONS OF EMPLOYMENT FOR MANAGEMENT EMPLOYEES MANAGEMENT EMPLOYEES COMPENSATION PROVISIONS FOR THE PERIOD COMMENCING JULY 1, 2012 2015 THROUGH JUNE 30, 20152016 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and Management Employees who are represented by the Hermosa Beach Management Employees' Association. ARTICLE 2 – COMPENSATION A. The City agrees to hire and appropriately compensate capable management personnel. They will be professional, adequately trained, meet standards required for such positions, and the Council reaffirms that compensation will include such items as salary, contribution for P.E.R.S., vehicle, deferred compensation, cafeteria-style options of compensation, merit and retirement. B. The base monthly salaries of the management positions shall be as follows (reflects base salary increase of 5% effective 7/1/15): Assistant to the City Manager 8802 9242 9703 10188 Community Resources Manager 8802 9242 9703 10188 Human Resources Manager 8802 9242 9703 10188 Community Resources Director 10227 10792 11331 11898 Community Development Director 10277 10792 11331 11898 Finance Director 10277 10792 11331 11898 Public Works Director 10815 11357 11925 12521 Fire Chief 11030 11585 12162 12770 Police Chief 13072 13726 14411 15133 C. The salary table above shall be revised by increasing each amount as follows: 1. Effective January 1, 2013, by 2.5%. 2. Effective July 1, 2013, by 2.5%. 3. Effective July 1, 2014, by 2%. 4. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” ARTICLE 3 – EDUCATIONAL ALLOWANCE 2 Management Employees A. For employees hired prior to July 1, 1995: 1. An employee who has entered upon a program of education at an accredited university or college, which program has been previously approved by the City Manager prior to October 1, 1995 shall be entitled to a vocational allowance in an amount equal to sixty-six percent (66%) of the tuition actually paid by such employee, which tuition was paid after written approval as aforesaid, and which sums shall be paid by the City within thirty days after submission of proof of payment of said tuition by the employee in accordance with the terms of this paragraph. 2. Effective October 1, 1995 an employee who enrolls in a program of education at an accredited university or college, which program has previously been approved by the City Manager, shall be entitled to reimbursement for course fees, books, materials and tuition an amount equal to sixty-six percent (66%) of amount incurred. Said reimbursement for tuition shall not exceed 66% of the tuition charged for attendance at a college within the California State University (CSU) system. B. There shall be no Educational Allowance for employees hired after July 1, 1995. ARTICLE 4 – MANAGEMENT PERFORMANCE BONUS PROGRAM A. Employees covered by this Resolution shall be eligible to receive a Management Performance Bonus award annually for superior performance. Said bonus award shall be in an amount determined by the City Manager based on achievement of superior performance, and shall not exceed 10% of salary. B. Bonuses are to be awarded in November of each year. They are awarded for achievement of excellent/superior performance during the prior year as determined by how many goals were met during the prior year. Achievement of any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The parties understand that these amounts will be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable”. C. Program Criterion: The achievement of goals is evaluated in an annual meeting with each management employee and the City Manager to determine amount of bonus. The accomplishments of each department are considered in meeting annual goals and performance objectives set by the Department Head and the City Manager. 3 Management Employees Professional relationships between the management employee and the public, City Council, city commissions, departmental staff, other management personnel, and the City Manager are considered. Tenure as a management employee is considered. Citywide goals and objectives are established annually by the City Council as part of the budget process and each management employee establishes independent goals for their department in order to meet these broad objectives. Progress towards meeting these objectives is considered. Response to and ability to resolve problems as they arise are factors in determining annual bonuses. ARTICLE 5 – DEFERRED COMPENSATION A. Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. B. The City will contribute a maximum of $8,000 per calendar year for management employees participating in one of the deferred compensation programs. ARTICLE 6 – ADDITIONAL COMPENSATION A. Should responsibilities of a position change significantly, the compensation for the classification shall be established following completion of an appropriate salary survey. Said salary shall be commensurate with the new responsibilities. B. In keeping with current employment trends for public sector executives, the City Manager may authorize additional incentives upon initial appointment that may include such items as reimbursement of reasonable relocation expenses, temporary housing assistance up to a maximum of $15,000, and/or establishing balances or advances in accumulated vacation or sick leave. Any expense reimbursements shall be supported by appropriate receipts and made in accordance with established City policies. ARTICLE 7 – ASSISTANT CITY MANAGER PREMIUM TEMPORARY UPGRADE PAY A. Management employees may be designated by the City Manager as Assistant City Manager for the purpose of special or general assignments. Such designation shall be mutually agreed to by the City Manager and the Department Director(s). Assignments may be daily, weekly or monthly and shall be paid as a per diem base premium of 5 to 20 percent, said amount to be mutually determined at time of designation. 4 Management Employees B. An individual so assigned shall report directly to the City Manager and shall operate within specified written goals and objectives. C. Said appointment shall terminate at the pleasure of either party with thirty days written notification. ARTICLE 8 – VACATION A. Upon employment, Management employees shall accrue vacation at the following rates: 1. 114 hours per year through four (4) years of service; 2. 138 hours per year, five (5) years through (9) years of service; 3. 178 hours per year, ten (10) years or more of service. B. Further, the employee may be paid cash in lieu of unused vacation in excess of two weeks (80 hours) vacation at any time. C. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. Employees with a current, as of May 1, 1994, accrual balance in excess of that amount shall have that amount established as their maximum accrual until such time as their accrual is diminished to a thirty (30) month accrual level. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 9 – PRIOR SERVICE CREDIT Upon successful completion of five (5) years of service as a department director for the City of Hermosa Beach, each department director’s prior full-time government (state, local, county, or special district) years of service will be counted towards the accrual of benefits provided under this agreement including accrual of paid leave and retiree medical benefits. All prior and current years of service will be considered as continuous service with the City of Hermosa Beach. ARTICLE 10 – MANAGEMENT LEAVE Employees shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Management Leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value and shall be prorated for partial year's service. ARTICLE 11 – HOLIDAYS 5 Management Employees Holidays shall be consistent with those provided to employees governed by the Administrative Employees Bargaining unit. ARTICLE 12 – SICK LEAVE A. Basis of Sick Leave 1. Accrual shall be at six (6) hours per month until a balance of 176 hours is achieved. Accrual shall be eight (8) hours per month once a balance of 176 hours is achieved. After 176 hours accrued, member may cash in the excess annually at 100% rate. Maximum accrual will be 500 hours. Any excess will be automatically cashed in at 100% rate. This is to be paid with the first paycheck of December each year. B. Use of Sick Leave 1. Sick Leave shall be used only in case of sickness or disability of the employee or for family Sick Leave. Misuse of Sick Leave shall be grounds for disciplinary action. C. Family Sick Leave 1. In case of serious illness of a member of the immediate family, the employee may utilize Sick Leave. 2. Immediate family for the purpose of this Section shall be defined as; spouse, mother, mother-in-law, father, father-in-law, sister, brother, child, stepchild, guardian, stepfather, stepmother, grandparents, or grandchildren. D. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City be reimbursed for 100% of unused sick days accrued at their current rate. ARTICLE 13 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in #2 above). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 14 – RETIREMENT Tier I. The City maintains the 2% @ 55 PERS contract with "one year final compensation" for current management employees; for Police Chief, the rate is 3% @ 50 and 3% at 55 for the Fire Chief. The City will pay the employee’s 7% (9% for safety) contribution to PERS. The City 6 Management Employees shall report to P.E.R.S. the value of the 7% (9% for safety) employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees, the City will offer the PERS retirement formula known as 2% @ 60 with retirement benefits being calculated on one year final compensation. This will become effective once a new contract with PERS is signed. The City will provide the Police and Fire Chiefs with 2% @ 50. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. ARTICLE 15 – VEHICLE ALLOWANCE Management employees shall receive a vehicle allowance in the amount of four hundred fifty ($450.00) per month. The Police and Fire Chiefs each have the option of having a city-owned vehicle assigned to them for their use in lieu of receiving the monthly allowance stated above. 1. There shall be no Vehicle Allowance for employees hired after January 1, 2013. ARTICLE 16 – UNIFORM ALLOWANCE The Police Chief and Fire Chief shall be compensated the same uniform allowance as the next subordinate rank in their respective Department. 7 Management Employees ARTICLE 17 – INSURANCE A. The City will have full responsibility for all Health and Welfare programs enacted and/or in force as of July 1, 1989. Current Health, Dental, Long Term Disability, Life Insurance, Vision Program, Mental health, or their equivalent to remain in force. B. The City will pay for employees' Short term Disability, Long Term Disability, Life Insurance, and full family coverage of dental and vision care. C. Each employee shall receive the amount of seven hundred ($700.00) per month for the purchase of medical insurance. D. Any portion of the City's premiums for the full coverage plan which includes the employee and dependents, or a stated cash amount, plus family where applicable, that is unused will be included as a cash payment for each of the twenty-four pay periods during the year. E. An employee utilizing the Long Term Disability Plan shall not accrue vacation, Sick Leave, holiday pay and allowances after the 90th day of disability. ARTICLE 18 – LIFE INSURANCE City shall provide term life insurance for all employees covered by this Agreement in an amount equal to twice the individual’s annual salary to a maximum of $200,000. ARTICLE 19 – CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT Employees shall be eligible, upon retirement from the City, for a Medical Premium Supplement. Said supplement shall be in the following amount: 1. For retirement at age fifty-five (55) with a minimum of ten (10) years continuous service with the City, a sixty dollar ($60.00) per month (or cost of policy, whichever is less) insurance supplement. 2. For retirement with a minimum of twenty (20) years continuous service the City shall pay the cost of the retiree’s health insurance for the employee only effective July 1, 1999. 3. Said supplement shall commence with the first month following the employee’s retirement in which the employee is responsible for payment of the insurance premium. 8 Management Employees 4. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Retirees who are eligible for a stipend but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. MediCare, Medicaid) for which they become eligible. ARTICLE 20 – ANNUAL PHYSICAL EXAMINATION A. All employees covered by this Agreement shall be provided with a complete physical medical examination at the doctor or Medical Facility of the City's choice, or have the option of utilizing The Westchester Medical Group, Center for Heart and Health at the City's expense. B. The annual examination is to include at least the following: review of medical history; urinalysis; VDRL; x-rays, (chest PA, lumbar spine and cervical); blood groupings; EKG; lipid analysis CBC panel 17, thyroid function, pap smear, or prostrate exam as appropriate, blood test and mammogram. C. Employees who choose to have a physical exam from their primary physician may use the funds allocated for additional health screening services, or the exam itself if not covered under their health insurance plan. ARTICLE 21 – LIABILITY INSURANCE Except as provided in Government Code Section 995.2, CITY shall provide a defense including but not limited to legal counsel in: a) any civil action or proceeding described in Govt. Code Section 995; b) any administrative action or proceeding described in Section 995.6; or any criminal action or proceeding described in Govt. Code Section 995.8. "Proceeding" as used in this section is applicable to situations where a claim or action is threatened, but not filed, if a reasonable, prudent person would consult or retain counsel in response to the possibility of actual civil, administrative, or criminal action. If CITY pays for a defense, but a court or tribunal issues a final ruling that would, under Section 995.2, preclude CITY payments for defense, employee shall immediately reimburse CITY, and if he/she fails to do so, CITY may offset any such amounts against compensation otherwise due employee under this Agreement. ARTICLE 22 – JURY DUTY 9 Management Employees The City will provide paid jury duty leave in accordance with Administrative Policy P15. ARTICLE 23 – MILITARY LEAVE All employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 24 – ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING $3,500.00 shall be budgeted each year for group training purposes. A committee comprised of the City Manager and two management employees shall select and schedule training programs for participation of employees covered by this Agreement. ARTICLE 25 – CIVIL SERVICE STATUS Employees hired prior to November, 1995 shall retain their status as civil service employees. ARTICLE 26 – GRIEVANCE PROCEDURE A. This grievance procedure shall be used to resolve disputes arising from any allegation by management employees that the City has violated the terms of this Resolution. B. The complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. This exhausts all administrative remedies. ARTICLE 27 – NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION A. The City and its Management Employees agree that both parties have a crucial role in the development and implementation of equal employment opportunities. Both parties mutually accept responsibility for carrying out these provisions. B. The parties agree to cooperate actively and positively in supporting the concept for all employees and to seek and achieve the highest potential and productivity in employment situations. The City and its Management Employees agree to provide encouragement, assistance, and appropriate training opportunities so that all employees may utilize their abilities to the fullest extent. 10 Management Employees IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed the ______ day of ______ , 20142015. HERMOSA BEACH MANAGEMENT GROUP CITY OF HERMOSA BEACH _______________________________ __________________________ Viki Copeland, Finance Director Tom Bakaly, City Manager (VACANT)____________________ Fire Chief _______________________________ Sharon Papa, Police Chief ______________________________ Vanessa Godinez, Human Resources Manager _______________________________ Ken Robertson, Community Development Director _______________________________ Andrew Brozyna, Public Works Director 656913.2 HE050-061 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND FIREFIGHTERS ASSOCIATION July 1, 2012 2015 – June 30, 20152016 656913.2 HE050-061 TABLE OF CONTENTS SUBJECT PAGE 7K EXEMPTION ....................................................................................................................... 5 ACCESS TO WORK STATION .................................................................................................... 5 ACTING POSITIONS ................................................................................................................. 6 APPEAL OF DISCIPLINE ......................................................................................................... 25 ARBITRATION ....................................................................................................................... 21 AUXILIARY FIREFIGHTERS ..................................................................................................... 19 BASE MONTHLY SALARY ....................................................................................................... 23 BEREAVEMENT LEAVE .......................................................................................................... 16 BULLETIN BOARD ................................................................................................................... 6 CALL BACK .......................................................................................................................... 13 CITY COUNCIL APPROVAL ....................................................................................................... 1 CITY VEHICLE USE ............................................................................................................... 12 COMPENSATION ................................................................................................................... 22 CONSTANT MANNING ............................................................................................................ 18 CONSTITUTIONALITY ............................................................................................................... 2 COURT PAY ......................................................................................................................... 12 COURT STANDBY PAY ........................................................................................................... 13 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................. 25 EARLY RELIEF POLICY .......................................................................................................... 12 EDUCATIONAL INCENTIVE ........................................................................................................ 8 EFFECTIVE AND TERMINATION DATES ...................................................................................... 2 EMPLOYEE ASSISTANCE ......................................................................................................... 7 EMPLOYEE OPTION BENEFIT PROGRAM ................................................................................... 7 EMPLOYER-EMPLOYEE RELATIONS SESSIONS ........................................................................ 24 EXEMPT EMPLOYEES .............................................................................................................. 4 EXIGENCY ............................................................................................................................ 26 FIRE SERVICE CONSOLIDATION ............................................................................................... 4 GRIEVANCE PROCEDURES .................................................................................................... 20 HOLIDAYS ............................................................................................................................ 14 HOURS OF WORK ................................................................................................................... 5 JURY DUTY .......................................................................................................................... 24 LAYOFF ................................................................................................................................ 24 656913.2 HE050-061 LIFE INSURANCE ................................................................................................................... 17 LONGEVITY PAY ................................................................................................................... 25 MANAGEMENT’S RIGHTS ......................................................................................................... 2 MEDICAL EXAMS .................................................................................................................... 7 MILITARY LEAVE ................................................................................................................... 25 MUTUAL RECOMMENDATION ................................................................................................... 1 NO REDUCTION ...................................................................................................................... 6 NON-DISCRIMINATION ............................................................................................................. 5 OVERTIME AUTHORIZATION ................................................................................................... 10 OVERTIME ............................................................................................................................ 10 PARAMEDIC REASSIGNMENT ................................................................................................... 7 PAYROLL DEDUCTION ............................................................................................................. 6 PERFORMANCE REVIEW ........................................................................................................ 24 PHYSICAL FITNESS PROGRAM ............................................................................................... 25 PREAMBLE ............................................................................................................................. 1 PROBATIONARY PERIOD ....................................................................................................... 19 PRODUCTIVITY ..................................................................................................................... 22 PSYCHOLOGICAL HEALTH ....................................................................................................... 8 REASONABLE NOTICE ............................................................................................................. 5 RECOGNITION ........................................................................................................................ 1 REGULATION OF SICK LEAVE & OTHER PROVISIONS ............................................................... 15 REPEALS ............................................................................................................................... 2 RETIREMENT ........................................................................................................................ 17 SALARY CONTINUANCE ......................................................................................................... 18 SCOPE OF REPRESENTATION .................................................................................................. 4 SELECTION OF IOD DOCTOR OR FACILITY .............................................................................. 18 SHIFT TRADES ..................................................................................................................... 10 SICK LEAVE AT TERMINATION ................................................................................................ 16 SICK LEAVE.......................................................................................................................... 15 SPECIAL DUTY PAY ................................................................................................................ 6 STEWARD’S ADMINISTRATIVE LEAVE ........................................................................................ 5 TRAINING TIME ..................................................................................................................... 12 UNIFORM ALLOWANCE .......................................................................................................... 17 VACATION ............................................................................................................................ 13 WAIVER OF BARGAINING ....................................................................................................... 27 WORK STOPPAGE PROHIBITION ............................................................................................ 19 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION ARTICLE I – PREAMBLE This Memorandum of Understanding has been entered into pursuant to the laws of the State of California and the City of Hermosa Beach, hereinafter referred to as the City, and has been executed by the City Manager on behalf of the City, and the Hermosa Beach Firefighters, hereinafter referred to as the Association. ARTICLE 2 – RECOGNITION A. Pursuant to the Association's petition to the City dated March 25, 1982, and applicable State laws, Firefighters' Association is acknowledged by the City as the majority representative of the employees in the following classifications: Firefighter Firefighter/Paramedic Fire Engineer Fire Captain B. It is understood that Fire Captains are included in the bargaining unit. However, because of the nature of the department and the lack of another supervisory employee rank between Fire Captain and Fire Chief, Fire Captains will be permitted to function as management. Part of the duties of the Fire Captain will be to carry out the direction of management in regard to directing the work force. ARTICLE 3 – MUTUAL RECOMMENDATION This Memorandum of Understanding constitutes a mutual recommendation by the parties to the City Council. It is expressly intended that the duties, responsibilities, and functions of the City in the operation of its Fire Department shall in no manner be impaired, subordinated, or negated by any provisions of this agreement. ARTICLE 4 – CITY COUNCIL APPROVAL It is, however, the mutual understanding of all the parties hereto that such Memorandum of Understanding will become effective upon approval by the City Council of the City of Hermosa Beach. ARTICLE 5 – REPEALS The provisions of this Memorandum of Understanding together with those wages, hours, and other terms and conditions of employment in existence prior to July 1, 1997, and are not changed by this Memorandum, shall constitute the wages, hours, and terms 2 and conditions of employment for the employees during the terms of this Memorandum of Understanding. ARTICLE 6 – EFFECTIVE AND TERMINATION DATES This Memorandum of Understanding shall become effective July 1, 20122015, and will continue through June 30, 20152016, with respect to all fire safety employees of the City of Hermosa Beach. During the period covered by this Memorandum of Understanding, any items concerning wages, hours, and other terms and conditions of employment provided by this Memorandum of Understanding shall remain in effect unless the parties agree to revise the same as a written modification to this Memorandum of Understanding, subject to the limitations expressed in Section 3504 of the Government Code. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, subdivision, sentence, clause, or phrase of this Memorandum of Understanding is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Memorandum of Understanding. ARTICLE 8 – MANAGEMENT’S RIGHTS RESERVED 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means or performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 3 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, current established practice, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s' rights shall impact on the employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 4 ARTICLE 9 – FIRE SERVICE CONSOLIDATION A. In the event that the City should relinquish certain managerial functions due to consolidation or merger, the City will meet and confer with the Association to address the impact of such consolidation, merger, or contracting on the negotiated hours, wages or other terms and conditions of employment of the members of the Association. The City will make every effort to initiate the meet and confer process as early in the developmental phase as possible of a proposed merger, consolidation or contracting of department functions. B. The City agrees that, should it exercise its management right to consolidate or otherwise contract out all or part of the fire safety function, all accrued [vacation, sick, comp.] time, not yet utilized as of the consolidation date shall either be paid in full or transferred to the new provider; for employees so transferring, they shall have the choice of cash in/retention of said accrued leaves. ARTICLE 10 – EXEMPT EMPLOYEES A. For purposes of FLSA pay and overtime, Fire Captains will be treated the same as non-exempt classifications. B. It is understood that the Captains, as management, may from time to time have to rearrange the manpower on any particular shift. ARTICLE 11 – SCOPE OF REPRESENTATION The scope of representation of the Association shall include all matters relating to employment condition and employer-employee relations including wages, hours, and other terms and conditions of employment. ARTICLE 12 – NON DISCRIMINATION Both parties to this agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious to report the conduct to their Fire Chief, Personnel Director or the City Manager in a timely manner. ARTICLE 13 – HOURS OF WORK All employees covered by this Memorandum of Understanding shall work shifts of twenty-four (24) hours in such a manner that they average 56 hours per week. 5 ARTICLE 14 – 7K EXEMPTION The City of Hermosa Beach has exercised its ability to take a statutory “7K” exemption for sworn fire personnel. The work period for such employees shall be twenty eight (28) days in length commencing on April 16, 1986. ARTICLE 15 – STEWARD’S ADMINISTRATIVE LEAVE The City shall provide an aggregate total of three (3) shifts per year for use by the Association stewards to attend employer-employee related seminars, conferences, etc., such times subject to mutual agreement with the Fire Chief and the availability of replacement personnel. ARTICLE 16 – REASONABLE NOTICE It is mutually understood and agreed that a copy (via the United States postal service) of the City Council and/or Personnel Board agenda for each meeting, mailed to the Association, shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Personnel Board may act. ARTICLE 17 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Association the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Association Representative during the working hours of said employee. It is agreed that the Association Representative shall be permitted to conduct a reasonable amount of Association business regarding grievances during working hours without loss of pay and that the Association may use City facilities to conduct meetings when such facilities are available. ARTICLE I8 – BULLETIN BOARD One bulletin board will be provided upon which the Association may post only notices of recreational, health and welfare, and social affairs, notices of meetings or election. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 19 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct monies and remit to the Association (as authorized by Employee Payroll Deduction Authorization) a deduction for dues and insurance, providing there is not more than one such deduction per pay period. 6 ARTICLE 20 – NO REDUCTION It is agreed that no member of the Association by virtue of the adoption of this Agreement shall suffer a reduction in working conditions and/or other benefits not otherwise enumerated in this Memorandum of Understanding. ARTICLE 21 – TEMPORARY UPGRADE PAY/PARAMEDIC COORDINATOR PREMIUM/SPECIAL ASSIGNMENT PAY A. Employees who are placed and maintain a position on a promotional eligibility list for the classifications of Fire Engineer and/or Fire Captain shall receive a premium of 5% of base salary. When it is necessary to appoint an employee to an acting position, that employee shall be chosen from the appropriate eligibility list for that classification. (Not Reportable to PERS) B. An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 5% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Paramedic Coordinator Premium (Reportable to PERS) 2. Reserve Firefighter Coordinator Training Premium Ambulance Operator Safety Officer/Training Coordinator (PERS Reportability to be determined) 3. Special Events Coordinator/Fire Prevention Assignment PremiumSpecial Events Fire Prevention Coordinator (Reportable to PERS) C. An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 10% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Fire Marshal/Fire Inspector A 10% total premium shall be paid for the special duty assignment of Fire Inspector. CD. The City and Association mutually agree to meet, as the need may arise, to develop additional special Duties pay categories. ARTICLE 22 – PARAMEDIC REASSIGNMENT A. After a Paramedic has worked in the paramedic classification for a period of not less than five (5) consecutive years, he may return to the classification of Firefighter. The intended purpose is to provide the paramedic with the opportunity of reassignment. It is understood that in the event of such reassignment, the member will be placed at the step in the Firefighter base salary range corresponding to his step at the Paramedic salary range. This reduction will remain in effect until such time that the member either returns to paramedic duty or promotes to a higher rank within the Department. Additionally, the Fire Chief/ Public Safety Director has the authority to retain sufficient personnel, certified as a paramedic, to maintain the required level of service. Formatted: Indent: Left: 0", First line: 0" Formatted: Indent: Left: 0" Formatted: Font: Not Bold Formatted: List Paragraph, Numbered +Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" +Indent at: 0.75" Formatted: Font: Arial, 12 pt 7 B. When a vacancy occurs in the Paramedic classification, prior to any new entry level examination process, a promotional examination will be conducted with all current Firefighters, who meet the minimum requirements, eligible to participate in the examination process. ARTICLE 23 – MEDICAL EXAMS A. All employees covered by this agreement shall be provided with a complete physical exam on a biennial schedule. B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include the following procedures as medically indicated: 1. Physician systemic examination 2. Audiometry 3. Occult Blood 4. Comprehensive Blood Panel and Urinalysis 5. Exercise prescription/Physician Consultation Additional procedures such as tonometry, spirometry, chest x-ray, body composition analysis, resting 12-lead electrocardiogram, maximal exercise stress test, oxygen uptake analysis, and strength and flexibility testing may be performed as medically appropriate. The City will maintain compliance with current laws and regulations regarding the release of medical records. ARTICLE 24 – EMPLOYEE ASSISTANCE AND PSYCHOLOGICAL HEALTH A. The City will provide to all employees covered by this agreement the equivalent of the Employee Assistance Program (EAP) that is in effect as of July 1, 1997. B. City will continue to provide the Psychological Health Plan that is in effect as of July 1, 1997 or its equivalent. ARTICLE 25 – EMPLOYEE OPTION BENEFIT PROGRAM A. Purpose To provide a benefit package which allows the individual firefighter to select benefits according to his/her particular needs B. Amount of Benefit The amount of E.O.B. benefit is $900.00 monthly. C. Benefit Options 1. Medical Insurance 8 a. An employee entitled to his E.O.B. must either purchase medical insurance through the City or provide the City with proof of coverage for medical insurance by other means. b. Either the Indemnity or the HMO Medical insurance plan may be utilized. 2. Dental Insurance Either the Indemnity of the HMO Dental plan may be utilized. 3. Vision Insurance. 4. Deferred Compensation. 5. Cash Payment Bimonthly with regular paychecks ARTICLE 26 – EDUCATIONAL INCENTIVE, EMERGENCY MEDICAL TECHNICIAN PAY, PARAMEDIC PAY, SPECIAL ASSIGNMENT PAY A. In recognition of formal educational, vocational and technical training the City agrees to the following incentive program for all Fire Department employees covered by this MOU: 5% additional compensation over base salary (Not PERSable) Minimum Units 15 30 45 AA/AS BA/BS Years of Service 8 6 4 4 2 OR 10% additional compensation over base salary Minimum Units 30 45 AA/AS BA/BS Masters Years of Service 12 9 9 7 4 In addition, employees are eligible to receive: 1. Recertification Bonus: 3% per month for State Fire Officers (SFO) Certificate, and, notwithstanding the above (Reportability to PERS to be determined); 2. Emergency Medical Technician Pay: 2% per month (or a minimum of $100 per month) for Emergency Medical Technician Certificate (EMT-1)*. EMT-1 Premium available for classifications other than Paramedic. (Reportable to PERS) 3. Paramedic Pay: Those persons in the classifications of Engineer and Captain who hold and maintain a current paramedic certification will receive a monthly incentive of 5% of top step Formatted: Not Highlight 9 paramedic salary. Beginning January 1, 2001, the amount will be raised to 7.5% of the top step paramedic salary. Effective January 1, 2003, the monthly incentive shall be increased to 10% of top step paramedic pay. (Reportable to PERS) 4. Employees in the classification of Fire Captain shall be eligible to receive an Educational Incentive of 3% of base salary per month for certification as a Chief Officer effective 7/1/04. (Not PERSable) B. SFO and EMT-1 Certificate pay may be combined with academic premium above (i.e. 5% or 10%). C. Captains not eligible for SFO premium. D. Retroactivity for payment of any of the above premiums shall be limited to a maximum of three (3) months. E. The City will develop a program to reimburse Association members for approved job related training and course work. F. The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters Degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 27 – OVERTIME A. All employees covered by this agreement who are required to perform in excess of the standard work period of 212 hours in a 28 day cycle shall receive compensation at the rate of time and one-half his/her regular rate of pay. The regular rate of pay shall include the following components in addition to Base salary: 1. Educational Incentive 2. Special Assignment Pay (i.e. Plan Check) 3. Acting Pay B. All employees covered by this agreement who are required to perform less than 212 hours in a standard work period of 28 days, shall receive compensation at the straight time regular rate of pay or compensatory time on an hour for hour basis. 10 C. No employee covered by this agreement shall accrue more than two hundred forty (240) hours of such compensatory time. Should any employee exceed two hundred forty (240) hours of accrued compensatory time, he/she shall receive compensation at the straight time regular rate of pay. D. In determining an employee's eligibility for overtime compensation in a work period, paid leaves of absences for vacation, sick, comp. time, and holiday comp. time shall be counted as hours worked effective November 1, 2006 E. All extra time worked (commonly referred to as overtime) will be distributed as equally as possible among regular full time Association members within the classifications. F. All employees covered by this agreement forced to work in a lower classification shall receive their regular rate of pay. G. No employee shall be required to work overtime until all available employees have been contacted. H. All hours spent acquiring continuing education for the purpose of maintaining certification as a paramedic shall be considered hour worked for FLSA purposes. I. Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. ARTICLE 28 – OVERTIME AUTHORIZATION A. All overtime requests must have prior written authorization of the Fire Chief (or his designee) prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon as thereafter practicable. Dispatched calls beyond the end of duty time are considered as authorized. B. An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. ARTICLE 29 – SHIFT TRADES A. The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. B. A member desiring a shift trade (exchange) shall: 1. Prepare and submit with proper signatures a "shift exchange form" to his supervisor. 11 2. Exchange shifts with members of equal rank or classification, or members that can be assigned to perform in an acting capacity (non-compensated), or can perform the same duties as the requester. 3. Make sure the exchange is approved by the proper supervisor(s) before the trade occurs. C. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. Shift trades are not to be used in lieu of accrued vacation and/or comp. time. More than three consecutive shift trades requested will be approved only when accompanied by a valid justification (i.e. educational commitments, use of required yearly vacation already taken, manning shortages, or cancellation of other time off by the Department). D. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have his compensable hours decreased as a result of the trade. Any hours worked beyond the normal work day will be credited to the individual actually doing the work. E. Once approved, shift trade dates and/or repayment dates may not be changed unless circumstances justify the change and must be submitted in writing to the requesters Captain for approval. F. "Paybacks" of shift trades are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) year of the date of the initial shift trade. Any dispute as to paybacks is to be resolved by the involved em- ployees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. G. A record of all initial shift trades and "paybacks" shall be maintained by the Fire Captains. H. If one individual fails to appear for the other (regardless of the reason), the person who traded in to the schedule will be listed as absent without leave and may be subject to disciplinary action. ARTICLE 30 – EARLY RELIEF POLICY The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the 12 involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned to other duties. ARTICLE 31 – TRAINING TIME A. Attendance at training schools/facilities (including the Academy), which improves the performance of regular tasks and/or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work, even though the employee may be confined to campus or to barracks 24 hours a day. This provision is not intended to waive any employee's rights for purposes of Workers' Compensation benefits. B. Training mandated by the Department on an employee's day off shall be compensated for actual time spent in training. C. Travel time to and from the training facility outside of an employee's normal work shift is not normally compensable hours of work, however, reasonable requests for travel time shall be adjusted between the Department Head and the Employee. Nothing in this article is intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 32 – CITY VEHICLE USE Employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for such travel time in the City vehicle [this provision also applies in those situations where the radio must be left on and monitored]. ARTICLE 33 – COURT PAY When an employee covered by this agreement is physically called to court on a regularly scheduled day off, he/she shall be credited with a minimum of three (3) hours worked or on an hour for hour basis for the time actually spent in court., whichever is greater, compensated at one and one half times of the regular rate of pay. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. This provision is not intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 34 – COURT STANDBY PAY A. An employee who while off duty is on court standby status may leave a telephone number at a location within forty-five (45) minutes of the designated court where he/she may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. 13 B. Alternatively, an employee on court standby shall report, with the permission of the Department, to the Fire facility, in uniform, for assignment while awaiting court. An employee shall be credited on an hour for hour basis, compensated at one and one half times the regular rate of pay, for time actually worked while on standby. Travel time to the Fire facility shall not be considered hours worked and shall not be compensated in any manner whatsoever. ARTICLE 35 – CALL BACK A. Call back duty occurs when an employee is ordered to return to duty on a non- regularly scheduled work shift. Call back does not occur when an employee is held over from his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of five (5) hours work commencing when he/she reports to duty. Any hours worked in excess of five (5) hours shall be credited on an hour for hour basis for actual time worked. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. B. An employee who is held over at the end of his/her shift for an emergency shall be credited with a minimum of two (2) hours work. ARTICLE 36 – PAID VACATIONS A. Employees covered by this agreement shall receive paid annual vacations pursuant to the terms of this Article. B. Vacation requests will be made by employees as far in advance as possible in order to insure time off as required. C. All Association members within the classification shall have the first week after the list is posted on the board to fill the openings. All other personnel may sign for any open shifts after the first week. If any shift remains open after the second week, the Fire Chief, or his designee, may require department personnel to fill them. The parties agree that a list be kept of overtime for vacation, holiday, sick leave, and emergency. D. Paid vacations to be as follows: Upon Hire ---------------------------------------------------- 5 shifts/year Commencing with the Second Year ------------------- 6 shifts/year Commencing with the Fifth year ------------------------ 7 shifts/year Commencing with the Ninth year ----------------------- 9 shifts/year Commencing with the Fourteenth Year --------------- 11 shifts/year Commencing with the Eighteenth year ---------------- 12 shifts/year 14 E. All employees shall take vacation time off within each fiscal year. F. An employee may accrue vacation to a maximum of 15 shifts (360 hrs). Cash out of any earned but unused vacation accrual in excess of 360 hrs. shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Cash-out of excess vacation accrual shall be at the employee’s regular rate of pay. G. Additionally, upon utilization of vacation, an employee covered by this agreement may cash in vacation on a one for one basis up to a maximum of six (6) shifts per year. Cash-in of Vacation accrual shall be at the employees' regular rate of pay. H. In the event that an employee desires to accumulate vacation time from year to year, the employee may do so providing permission has been received from the City Manager; City Manager shall not unreasonably withhold such permission. I. Requests for vacation time of more than three (3) shifts must be submitted to the Fire Chief or his designee, at least three (3) shifts in advance. ARTICLE 37 – HOLIDAYS A. At the employee’s option, all employees who are covered by this agreement will receive, in lieu of holiday time off, twelve (12) hours of pay per month at the employee’s regular rate of pay, or twelve hours per month of compensatory time off. B. Requests for Holiday Comp time off of more than three (3) shifts shall be submitted to the Captain at least three (3) shifts in advance. Only one (1) Captain and one (1) Engineer may be off at the same time. C. There shall be an accrual cap of 480 hours; all hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Said cash out to be at the employee's regular rate of pay. D. Unless otherwise provided for in this Agreement, upon termination of City service for any reason accrued Holiday Comp shall be cashed out at the employee’s regular rate of pay. ARTICLE 38 – SICK LEAVE A. All Association Members shall accrue twelve (12) hours per month sick leave (6 shifts per year). B. All employees with a minimum sick leave balance of 242 hours MAY annually cash in up to four hundred (400) hours of sick leave per year in excess of 242 hours. The annual date and number of hours shall be the employee's choice. Said cash out will be at the employee's regular rate of pay. 15 C. Employees hired prior to July 1, 1989 shall have an accrual cap of 2000 hours. All hours in excess of this maximum shall be automatically cashed out as part of the June 30th payroll at employees' regular rate of pay. Employees whose accrual balance exceeds 2000 hours as of July 1, 1989 shall be allowed to maintain that balance. D. Employees hired July 1, 1989 or later shall have an accrual cap of 1200 hrs. All hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck at employee’s regular rate of pay. ARTICLE 39 – REGULATION OF SICK LEAVE & OTHER PROVISIONS A. Use of Sick Leave 1. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. B. Procedure 1. To receive compensation while absent on sick leave, employees shall notify the City per the Department's sick leave policy. 2. When absence is for more than two (2) consecutive shifts the City may request the reason for the absence be verified by a written statement, stating the cause of absence, from an attending physician. The employee shall furnish any other proof of sickness reasonably required by the City. C. Family Sick Leave 1. In case of serious illness or death of a member of the immediate family, the employee may utilize sick leave. 2. Pregnancy (maternity or paternity) is an allowable use. 3. Immediate family for the purpose of this Section shall be defined as: spouse, mother, mother-in-law, father, father-in-law, sister, brother, (step) child or guardian, stepfather, stepmother, grandparents or grandchildren. Employees may pre-designate and substitute other members for those members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase the paid leave opportunities, but, rather to recognize the variation in family structure (e.g. aunt for mother in the case where it as an aunt as caretaker in the absence of a mother). 4. Such time shall be deducted from the existing sick leave of the employee. 16 ARTICLE 40 – SICK LEAVE AT TERMINATION A. For employees hired prior to July 1, 1989 and upon termination, either voluntary/involuntary or resignation from City employment, sick leave will be paid, at the employees regular rate of pay, according to the following standards 1. 25% of all accrued sick leave for 5 through 9 years continuous service. 2. 50% of all accrued sick leave for 10 through 19 years continuous service. 3. 75% of all accrued sick leave for 20 plus years continuous service (exception: for medical retirement at age 50+ with 20 years or more of continuous service, cash-out shall be at employees' forty-hour rate). B. Upon service retirement, accrued sick leave shall be cashed out pursuant to the schedule above computed at the employee’s forty-hour rate of pay. C. For employees hired July 1, 1989 or later and upon termination, resignation, or service retirement, from City employment, sick leave shall be paid at the employees' regular rate of pay, according to the following standards, 1. 50% of all accrued sick leave for 10 or more years of continuous service. D. in exception to A, B & C above employees covered by this agreement who are retired as a result of a service connected disability shall receive 75% of their accumulated sick hours regardless of length of service. Said cash-out shall be at the employee’s regular rate of pay. ARTICLE 41 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of two shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 40 of the Agreement. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused bereavement be provided. The Chief may grant one (1) additional shift in the event or a death which requires extended travel. For the purposes of bereavement leave, parent’s in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 42 – RETIREMENT A. This paragraph A is subject to the provisions in paragraph B., below. Tier I. The City provides the PERS 3% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. Tier II. For employees, hired after on or after July 1, 2011 the PERS retirement benefit formula shall be 2% @ 50. Other retirement benefits for employees hired on or after July 1, 2011 will remain the same as employees hired prior to 17 this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012 -2015 MOU, unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. B. AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by 18 reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C. For employees hired prior to July 1, 1989, upon service retirement, the employees accumulated holiday comp. and vacation accrual accounts shall be cashed out at the employees forty (40) hour equivalent rate of pay. (i.e. utilizing sick, vacation and/or comp time). D. Employees who retire after July 18, 2000 shall be eligible for a medical insurance premium supplement. Said supplement shall be in the following amount: 1. For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of ten (10) years of service with the City of Hermosa Beach said supplement shall be $150 per month. 2. For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall be $350 per month ARTICLE 43 – UNIFORM ALLOWANCE All permanent personnel covered by this Agreement shall be authorized a yearly maintenance and replacement uniform allowance in the amount of $600 per year. ARTICLE 44 – LIFE INSURANCE All employees covered by the Agreement to be provided Life Insurance in the amount of $70,000 at City expense. ARTICLE 45 – SALARY CONTINUANCE A. All employees covered by this Agreement shall be required to be covered under the LTD plan. This coverage is provided through the Firefighters Association. B. An employee utilizing the LTD plan shall accrue vacation, sick leave, holiday comp. and allowances only during that period of their leave that they are receiving pay (i.e. utilizing sick, vacation and /or comp time). ARTICLE 46 – SELECTION OF IOD DOCTOR OR FACILITY It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event that the Association members covered by the MOU wish to grieve the City’s selection, the City will give due consideration to the facts presented and select a new facility based on all facts presented if necessary. This provision in no manner is intended to waive or abrogate employees Workers' Compensation rights under the under the California Labor Code. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be 19 completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. ARTICLE 47 – CONSTANT MANNING A. The term "constant manning" refers to procedures established to ensure that fire suppression staffing levels are maintained at a predetermined number of personnel. A predetermined number of personnel is established by the number of currently authorized Fire Department positions and by the organizational assignment of personnel. The Association and the City agree that for and during the term of this agreement the established staffing level shall be a minimum of five (5) persons per shift and an agreed upon goal of six (6) per shift. B. City and Association agree to meet and confer should the financial position of the City improve to the extent that would allow a return to a minimum staffing of six (6) per shift. ARTICLE 48 – PROBATIONARY PERIOD Original and promotional appointments to the Fire Department shall serve a probationary period of twelve (12) months. Probationary periods may be extended for a period not to exceed six (6) months. ARTICLE 49 – WORK STOPPAGE PROHIBITION A. Prohibited Conduct: 1. The Association, its officers, agents, representatives, and members, agree that, during the term if this Memorandum of Understanding or any agreed upon extensions of the MOU, they will not call or engage in any strike, walkout, work stoppage, sick-out, blue flu, concerted withholding of services by employees represented by the Association, disruption of City services, or honor any job action by any other employee or group action by any other employee or group of employees of the City or any union or association of employees by withholding or refusing to perform services; provided, however, that by executing this agreement, neither the Association nor any of its members waive their rights (1) under Section 6300 et. seq. of the California Labor Code to refuse to work under unsafe conditions and (2) under the United States and California Constitutions to exercise their rights of freedom of speech, assembly, and association such as by engaging in lawful informational picketing. 2. In the event that the Association, its officers, agents, representatives, or members engage in any of the conduct prohibited above, the Association shall immediately instruct, in writing, any persons engaging in such conduct that their actions are in violation of this Memorandum of Understanding and are unlawful, and that they must immediately cease such conduct and return to work. 20 3. In the event that the Association carries out in good faith its responsibilities set forth in Paragraph 2 above, it shall not be liable for the actions of any individual who participates in conduct prohibited by Paragraph I above. Any employee, who participates in any conduct prohibited above and violates any other City Rule or Regulation, shall be subject to disciplinary action including termination by the City. This shall not abrogate the right of any employee to receive all due process guaranteed to him or her in procedures relating to disciplinary action. ARTICLE 50 – AUXILIARY FIREFIGHTERS No member of the auxiliary/reserve/paid call firefighters or other such volunteer program firefighters will be used to replace regular employees in the Fire Department in overtime situations. However, in the event there are no regular, full-time firefighters available, the City, upon notification to the Association, and approved by same, may use auxiliary/reserve/paid call personnel in overtime situations in order to maintain the proper minimum manning level. ARTICLE 51 – GRIEVANCE PROCEDURES A. Purpose of Grievance Procedures: 1. To promote improved employer-employee relations by establishing procedures on matters. 2. To provide that grievances shall be settled as near as possible to the point of origin. 3. To provide that the grievance procedures shall be as informal as possible. B. A Grievance shall be defined as a controversy between the City and the Association or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1. Any matter involving the application of any provision of this Agreement; or 2. Any matter involving the violations of any provision of intent of this Agreement; or 3. Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. Disciplinary actions shall not be appealed under the provisions of this section. D. There shall be earnest effort on the part of both parties to settle grievances promptly through the steps listed below. 21 STEP 1. An employee's Grievance must be submitted in writing by the employee, fully stating the facts surrounding the Grievance and detailing the specific provisions of this Agreement alleged to have been violated, signed, and dated by the employee and presented to his first line supervisor immediately in charge of the aggrieved employee within fifteen (15) calendar days after the event giving rise to the Grievance or fifteen (15) calendar days after he could have been reasonably expected to have had knowledge. The supervisor will give his answer to the employee by the end of the tenth (10) calendar day following the presentation of the grievance and the giving of such answer will terminate Step 1. STEP 2. If the grievance is not settled in Step 1, the grievance will be presented to the Fire Chief (or in the case where the Fire Chief responded at step 1, to the City Manager, or his designee) within ten (10) calendar days after termination of Step 1. A meeting with the employee, Association Officer, and Fire Chief (or City Manager or his designee), will be arranged at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within fifteen (15) calendar days from the date the grievance is received by the Fire Chief (or City Manager/ designee). The Chief (City Manager/designee) may invite other members of management to be present at such meeting. The Chief (City Manager/designee) will give a written reply by the end of the tenth (10) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. STEP 3. If the grievance is not settled in Step 2, the Association Representative shall, within seven (7) calendar days after the termination of Step 2, arrange for a meeting with the City Manager to be held at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within ten (10) calendar days from the date of the grievance is referred to Step 3. A decision shall be rendered within ten (10) calendar days from the date of such meeting. The decision shall be in writing. E. Time limits as set forth above may be extended by mutual agreement between the parties but neither party shall be required to do so. F. In the event that the Association calls witnesses that must be excused from work, the City agrees to excuse same in paid status. G. The parties agree that in the event the member or the Association fail to comply with the time limits contained herein, such failure constitutes a waiver of right to prosecute the grievance; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s position and remedy. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 22 ARTICLE 52 – ARBITRATION A. Grievances which are not settled pursuant to the grievance procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however, that said request for Arbitration shall be made within twenty (20) days of the conclusion of Step 3 of the Grievance procedure. B. As soon as possible and in any event not later then fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C. Either the City or the Association may call any employee as a witness, and the employer agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Association, the Association may pay the expense. D. The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon evidence and arguments presented to him by the respective parties in the presence of each other. E. The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties in dispute. F. The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Agreement. G. The Arbitrator may hear and determine only one grievance at a time without the expressed agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 53 – PRODUCTIVITY The City and the Association mutually agree to continually seek means of increasing productivity in the Fire service. 23 ARTICLE 54 – COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered at the regular rate of pay for a particular classification without consideration of any other form of compensation. 4. No employees may take time off from normal working hours for the purpose of depositing a pay check. 5. Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or credit union of the employee’s choice. B. Salary Advancements Within Base Pay Range 1. Salary ranges are established to provide fair compensation to each classification. Initial appointment shall be made at the minimum step within a particular range, but the City Manager may approve a higher starting step. C. Step Advancement: 1. All salary advancement shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director. 2. Merit increases shall be effective at the beginning of the next pay period following the effective date (1st or 16th of the month). D. Promotion: 1. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary by at least 5.0%. 24 ARTICLE 55 – BASE MONTHLY SALARY A. Effective June 30, 2012July 1, 2015, base monthly salaries for the represented classifications are as follows: (Reflects a base increase of 5%) 1 2 3 4 5 6 7 CAPTAIN 7913 8313 8731 9164 9624 10105 ENGINEER 5875 6171 6476 6801 7141 7497 PARAMEDIC 5677 5962 6260 6574 6899 7243 7497 FIREFIGHTER 4910 5155 5411 5685 5970 6268 Effective concurrent with the ARTICLE 42 January 1, 2013 funding by individual unit members of the above 3.0% of compensation earnable as and for the individual member’s normal employee PERS contribution, the unadjusted base salary of each unit member shall be increased by 3.0%. Effective the first payroll period commencing on or after July 1, 2013, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. Effective the first payroll period commencing on or after July 1, 2014, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. B. Initial Appointment For entry-level Firefighters who are not academy graduates, the initial appointment shall be at Step 1. For Firefighters who have completed the fire academy, the initial appointment shall be at Step 2. For entry-level Paramedic who are not fire academy graduates, the initial appointment shall be at Step1. For Paramedics who have completed the fire academy, the initial appointment shall be at Step 2. ARTICLE 56 – PERFORMANCE REVIEW Upon completion of probation, each employee shall thereafter be reviewed annually; said review to be constructive in nature and designed to point out areas of both strength and weakness, methods of improvement, etc. ARTICLE 57 – PHYSICAL FITNESS PROGRAM A. Effective July 1, 1989, the City and Association adopt a Physical Fitness Policy and Incentive Program as described in the attached Exhibit A. B. Fitness evaluations shall be conducted biannually during the months of October and May. Monetary payments shall be made in accordance with the provisions of section 704.09 of the Incentive Program. 25 C. Association members who wish to participate in the Physical Fitness Incentive Program shall be allowed two (2) hours during their shift (including prep and clean-up) to participate in physical fitness activities. D. Members must complete each of the fitness components to be eligible for the incentive payment. E. CITY and ASSOCIATION agree to meet and confer during the term of this agreement regarding modification to the fitness, measurement and scoring components of the Program. No modification to the program shall be effective unless approved in writing by both CITY and ASSOCIATION. ARTICLE 58 – LAYOFF The City and the Association acknowledge Section 2-76.200 of the Hermosa Beach Municipal Code, as currently enacted, as the governing provision regarding layoff. However, the City and the Association further agree that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation’s, etc. ARTICLE 59 – EMPLOYER-EMPLOYEE RELATIONS SESSIONS In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet quarterly with the Fire Chief and biannually with the City Manager; there shall be no less than two (2) Board members present for each such meeting. ARTICLE 60 – JURY DUTY Jury Duty shall be handled as outlined in Administrative Memorandum P15. The policy states that an employee is entitled to be paid for jury service. Employees should refer to P15 for further details. ARTICLE 61 – LONGEVITY PAY Upon completion of the 5th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 3.1% of base monthly pay. (PERSable) Upon completion of the 15th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 5% of base monthly pay. (PERSable) Upon completion of the 25th year of service with the City of Hermosa Beach, employees shall receive an additional longevity premium of 5% of base monthly pay. (PERSable) ARTICLE 62 – MILITARY LEAVE Pursuant to governing State and Federal law, employees covered by this Agreement will be granted Military Leave. 26 ARTICLE 63 – DISCIPLINE, SUSPENSION, DISCHARGE City and Association understand the value of progressive discipline. City will therefore endeavor to incorporate that procedure in its disciplinary policy. In that regard, City will endeavor to adhere to the following guideline re implementing progressive disciplinary procedures: 1. Verbal warning(s) which are to be formally logged; 2. Written reprimand(s); 3. Suspension(s); 4. Demotion/Reduction in pay; 5. Termination ARTICLE 64 – APPEAL OF DISCIPLINE A. Verbal warnings may not be appealed. In the case of a written reprimand, the employee reprimanded may request the issuer's immediate superior to review the action. Said request shall be made within ten (10) calendar days of the date of the action. B. Suspension, Demotion, Reduction-in-Pay, and Termination: Step I. Following notice of intent of disciplinary action, a meeting between the Fire Chief, other management representatives, the affected employee and representatives of his choice, may be held within ten (10) calendar days to discuss the discipline. Following that meeting, the Fire Chief will issue a ruling within seven (7) calendar days and may uphold, modify, reduce or rescind the proposed disciplinary action. Any proposed disciplinary action shall be initiated following the conclusion of Step I. The issuance of the Chief's ruling shall conclude Step I. Step II. If the matter is not resolved at Step I, the employee may within seven (7) calendar days file a written appeal with the City Manager. The City Manager (or his designee) shall arrange a meeting with the employee and his representative to be held within ten (10) calendar days from the date the appeal is received. The City Manager may invite other members of the management team to be present at that meeting. Following the meeting the City Manager (or his designee) shall render a decision within ten (10) calendar days. The issuance of the decision concludes Step II. Step III. If the matter is not resolved at Step II, the employee may, within ten (10) calendar days of the conclusion of Step II, request a hearing pursuant to Section 2.76.160/2.76.180 of the Hermosa Beach City Code. Such request shall be delivered in writing to the Personnel Director Officer. 27 C. Time limits as set forth above for each of the steps may be extended by mutual agreement between the parties, but neither party shall be required to so agree. ARTICLE 65 – EXIGENCY A. Notwithstanding the terms described in this MOU, the parties acknowledge the obligation of the City Council to insure the financial integrity of City Government. B. Accordingly, Association agrees to meet and confer upon request of the City to discuss MOU modifications should: 1. New State or Local Initiatives(s), 2. New Federal mandate(s), or 3. State or Federal Judicial ruling(s) be implemented whereby said action increases City's MOU costs or otherwise precludes operation of any portion of this MOU. C. It is acknowledged that no such MOU change can occur without acceptance by City and Association. ARTICLE 66 – WAIVER OF BARGAINING The Parties acknowledge that during the negotiation which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for collective bargaining and that the under- standings and agreements arrived at by the Parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Parties of this Agreement concur that the other shall not be obligated to bargain collectively with respect to any subject or matter without mutual consent even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the Parties at the time that they negotiated or signed this Agreement. ARTICLE 67 – PROVISION EFFECTIVE The provisions of the Memorandum of Understanding shall be effective commencing July 1, 2015, and shall govern until June 30, 2016. ARTICLE 68 – EXECUTION This Memorandum of Understanding represents the full and complete understanding between the parties related to the subject matter set forth herein and all preliminary negotiations of whatever kind or nature are merged herein. The parties hereto have caused this Memorandum of Understanding to be executed this ______day of _____ , 2013. HERMOSA BEACH FIRE ASSOCIATION CITY OF HERMOSA BEACH 28 _____________________________ _________________________________ James Crawford, Fire Captain Thomas Bakaly, City Manager _____________________________ ________________________________ Aaron Marks, Fire Engineer Viki Copeland, Finance Director _____________________________ ______________________________ Steven Ramirez, Paramedic Robert A. Blackwood, Interim HR Manager 29 Exhibit A 704.00 PHYSICAL FITNESS POLICY AND INCENTIVE PROGRAM 704.01 There is no substitute for physical fitness. If, for no other reason, all members of the Hermosa Beach Fire Department should maintain good physical condition so that they can handle the physical and mental demands that are required of them. 704.02 It is essential to the effectiveness and state of readiness of the department that all firefighters maintain a high degree of physical fitness. By doing so, the firefighter will not only display a better public image and be physically able to perform his duty but will feel better and be less prone to injury and illness. 704.03 Time and time again, a firefighter is faced with situations that make demands on his physical capabilities. In certain instances, physical fitness often spells the difference between success and failure-even life and death. The firefighter who is incapable of meeting these demands is not prepared to adequately discharge the duties entrusted to him. It is not unusual for firefighters to be called upon or have occasion to remove or lift injured persons; push a motor vehicle, remove debris from the roadway; climb stairs, ladders, trees, and steep embankments; crawl through attics, and under houses; carry heavy equipment; pull and carry fire hose; sit or stand for long periods of time or run for safety to name just a few. It’s all part of the job. 704.04 Regardless of rank or assignment in the department all firefighters may be required to respond to any incident occurring in the city at any time of day and on short notice. Therefore all firefighters should maintain a satisfactory level of physical readiness and fitness. 704.05 A firefighter is considered to be in satisfactory physical condition when he possesses an efficient cardiovascular respiratory system (good aerobic quality), moderate to low levels of body fat, and adequate levels of muscular strength, flexibility, and endurance. A firefighter who has these components is capable of professionally performing daily assignments without undue risk of injury or fatigue and possesses enough reserve energy to address recreational and other personal needs. 704.06 A fitness evaluation will be administered bi-annually to every firefighter who wishes to participate in the fitness incentive program in order to measure the fitness level and condition of the firefighter. Monetary incentive will be paid according to the scale listed in 704.08 704.07 The fitness evaluation will be administered by designated personnel with the assistance of the firefighter’s immediate supervisor. The fitness evaluation will consist of eight (8) items as follows: a) Resting heart rate b) Resting blood pressure 30 c) Body fat assessment d) Three minute step test recovery e) 1.5 mile run/walk f) Flexibility (sit/reach) g) Sit-ups h) Push-ups 704.08 Scoring of the fitness evaluation for purposes of monetary incentive and compensation will be as follows (note, payments are one lump sum on the next pay period following the test): Outstanding 33-40 $300 Above Average 25-32 $250 Satisfactory 17-24 $200 705.00 DESCRIPTION OF THE PHYSICAL FITNESS TEST FOR FIREFIGHTERS 705.01 RESTING HEART RATE: A resting pulse rate of above 75 for men and above 80 for women is considered above the average. This is a simple measure of how many times per minute the heart beats while the body is at rest. The following is a chart showing the score for the resting heart rate: Age Group Score Resting Heart Rate Males Females 20 to 59 5 4 3 2 1 < 60 61-67 68-73 74-79 > 80 <65 66-72 73-78 79-84 > 85 705.02 RESTING BLOOD PRESSURE: Blood pressure measures the amount of force the blood exerts outward against the inner walls of the arteries. High blood pressure reading is often correlated with coronary heart disease. The following chart broken down by age groups will be used to determine the score for the resting blood pressure: Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 20 to 5 4 3 2 < 112 113-118 119-122 123-130 < 72 73-76 77-80 81-84 < 100 101-110 111-116 117-120 < 68 69-72 73-76 77-80 31 29 1 > 131 > 85 > 121 > 81 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 30 to 39 5 4 3 2 1 < 110 111-120 121-124 125-132 > 133 < 74 78-78 79-80 81-88 > 89 < 104 105-110 111-118 119-122 > 123 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 40 to 49 5 4 3 2 1 < 111 112-120 121-126 127-136 > 137 < 75 77-80 81-84 85-90 > 91 < 105 106-112 113-118 119-126 > 127 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 50 to 59 5 4 3 2 1 < 116 117-122 123-130 131-140 > 141 < 78 79-80 81-86 87-90 > 91 < 110 111-120 121-126 127-140 > 141 < 70 71-78 79-82 83-90 > 91 705.03 BODY FAT ASSESSMENT: This assessment is performed using calipers or under water weighing and measures the percent of body fat relative to total body mass. The following charts will be used to determine the score for the body fat assessment: Age Group Score Percent Body Fat Males Females 20 5 4 < 11.9 12.0-16.1 <15.0 15.1-20.0 32 to 29 3 2 1 16.2-20.0 20.1-25.4 > 25.5 20.1-24.6 24.7-30.3 > 30.4 Age Group Score Percent Body Fat Males Females 30 to 39 5 4 3 2 1 < 14.9 15.0-18.6 18.7-21.8 21.9-25.9 > 26.0 <16.8 16.9-21.1 21.2-25.0 25.1-30.6 > 30.7 Age Group Score Percent Body Fat Males Females 40 to 49 5 4 3 2 1 < 16.7 16.8-20.4 20.5-23.4 23.5-27.2 > 27.3 <19.9 20.0-24.1 24.2-27.5 27.6-31.5 > 31.6 Age Group Score Percent Body Fat Males Females 50 to 59 5 4 3 2 1 < 18.1 18.2-21.7 21.8-24.7 24.8-28.3 > 28.4 <23.1 23.2-27.3 27.4-30.7 30.8-34.9 > 35.0 705.04 THREE-MINUTE STEP TEST: This test will be performed using a bench 16 inches high and a metronome of 96 beats per minute. Prior to the commencement of the test, the firefighter’s resting pulse rate will be taken while seated. On command, the firefighter will step up and down from the bench, keeping cadence with the metronome. At the end of 3 minutes of exercise the firefighter will stop, sit down and the pulse will be taken immediately. After a period of three minutes rest, the firefighter’s pulse will be taken. If the firefighter’s pulse has not dropped sufficiently, further examination may be necessary prior to allowing the firefighter to continue with the testing events. The following chart will be utilized in determining the score allowed for the 3 minute step test: Age Group Score 3-Min Step Test (Heart Rate) Males Females Immediate After 3-Min Immediate After 3-Min 33 20 to 59 5 4 3 2 1 < 119 120-129 130-144 145-159 > 160 < 75 76-84 85-93 94-105 > 106 < 125 126-135 136-150 151-164 > 165 < 80 81-89 90-98 99-110 > 111 705.05 FLEXIBILITY (SIT/REACH): Flexibility may be defined as the range of motion in a single joint or in a group of joints. There is no known test that measures the flexibility of all the joints but the sit and reach test will measure the all-important elastic ability of the lower back and hip areas. Additionally, the elastic ability of the muscles located in the back of the legs and in the trunk is measured. The following chart will be used to score the flexibility phase of the physical test: Age Group Score Flexibility (Sit/Reach) Males Females 20 to 29 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 >16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 30 to 39 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 > 16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 40 to 49 5 4 3 2 1 > 15.50 13.75-15.25 11.75-13.50 10.25-11.50 < 10.00 >16.25 14.50-16.00 12.50-14.25 10.50-12.25 < 10.25 34 Age Group Score Flexibility (Sit/Reach) Males Females 50 to 59 5 4 3 2 1 > 15.25 13.50-15.00 11.50-13.25 10.00-11.25 < 9.75 >16.00 14.25-15.75 12.25-14.00 10.25-12.00 < 10.00 705.06 SIT-UPS: This test measures muscular endurance in the abdominal muscle group, an area of great concern to the sedentary individual. Muscular endurance is the ability of the muscles to contract repeatedly for a particular amount of time. Much evidence exists of the correlation between poor abdominal muscle development, excessive fat tissue and lower back problems. In this test, the firefighter starts by lying on his back, fingers interlaced behind the head, knees bent and heels flat on the floor with a partner holding the feet securely. On command the firefighter performs as many correct sit-ups as possible in 1 minute. The following chart will be used to score the sit-up phase of the physical fitness test: Age Group Score Sit-Ups (1-Min Males/Females 20 to 29 5 4 3 2 1 >52 44-51 35-43 24-34 0-23 Age Group Score Sit-Ups (1-Min Males/Females 30 to 39 5 4 3 2 1 >50 42-49 32-41 21-31 0-20 Age Group Score Sit-Ups (1-Min Males/Females 40 to 5 4 3 >47 39-46 28-38 35 49 2 1 17-27 0-16 Age Group Score Sit-Ups (1-Min Males/Females 50 to 59 5 4 3 2 1 >44 36-43 24-35 13-23 0-12 705.07 PUSH-UPS: This test also measures muscle endurance and a low level of muscle endurance indicates inefficiency in movement and a poor capacity to perform work. This test measures mainly the muscles of both the chest and upper arm. Male firefighters start from a front leaning rest position with the toes and hands touching the floor. Female firefighters start from a front leaning rest position with the knees and hands touching the floor. The firefighter begins by lowering his body toward the floor so as to bring the shoulders even with or below the level of the elbow. He then pushes up so the elbows lock out and immediately thereafter proceeds to repeat the exercise. The total number of correctly performed push- ups is recorded. The following chart will be utilized to score the push-up event: Age Group Score Push-Ups (Max #) Males Females 20 to 29 5 4 3 2 1 > 40 34-39 27-33 21-26 0-20 >25 20-24 14-19 9-13 0-8 36 Age Group Score Push-Ups (Max #) Males Females 30 to 39 5 4 3 2 1 > 37 31-36 24-30 18-23 0-17 >23 18-22 12-17 7-11 0-6 Age Group Score Push-Ups (Max #) Males Females 40 to 49 5 4 3 2 1 > 34 28-33 21-27 15-20 0-14 >18 14-17 9-13 5-8 0-4 Age Group Score Push-Ups (Max #) Males Females 50 to 59 5 4 3 2 1 > 30 24-29 17-23 11-16 0-10 >14 10-13 6-9 3-5 0-2 705.08 1.5 MILE RUN/WALK: This test is an excellent indication of the condition of the heart and lungs as it measures one’s aerobic capacity or the ability of the heart and lungs to utilize oxygen. Should the results of the resting pulse rate, blood pressure or step test be above acceptable ranges, the firefighter will be excluded from participation in the 1.5-mile run/walk. Scoring of this event will be in accordance with the below listed chart: Age Group Score 1.5 Mile Walk/Run Males Females 20 to 29 5 4 3 2 1 < 11:29 11:30-12:09 12:10-13:24 13:25-14:29 > 14:30 < 13:39 13:40-15:09 15:10-15:54 15:55-17:54 > 17:55 37 Age Group Score 1.5 Mile Walk/Run Males Females 30 to 39 5 4 3 2 1 < 11:49 11:50-12:54 12:55-13:44 13:45-14:44 > 14:45 <13:54 13:55-15:14 15:15-16:04 16:05-18:24 > 18:25 Age Group Score 1.5 Mile Walk/Run Males Females 40 to 49 5 4 3 2 1 < 12:04 12:05:13:24 13:25-14:14 14:15-15:19 > 15:20 < 15:09 15:10-16:04 16:05-17:54 17:55-19:29 > 19:30 Age Group Score 1.5 Mile Walk/Run Males Females 50 to 59 5 4 3 2 1 <12:54 12:55-14:04 14:05-15:09 15:15-16:04 > 16:05 <15:44 15:45-17:29 17:30-18:54 18:55-20:29 > 20:30 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE MANAGEMENT BARGAINING GROUP JULY 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE AMMUNITION REPLACEMENT ........................................................................................ 12 ANNUAL PHYSICAL ...................................................................................................... 14 BASE SALARY ............................................................................................................... 7 BEREAVEMENT LEAVE ................................................................................................. 12 CERTIFICATE PAY ......................................................................................................... 7 COMPENSATION – METHODS OF COMPENSATION ............................................................ 6 DEFERRED COMPENSATION ........................................................................................... 8 DISCIPLINARY ACTIONS ............................................................................................... 13 DURATION OF CONTRACT ............................................................................................ 15 EDUCATIONAL REIMBURSEMENT .................................................................................. 12 EXEMPT EMPLOYEES .................................................................................................... 7 FULL UNDERSTANDING, MODIFICATION, WAIVER ............................................................. 5 GRIEVANCE PROCEDURE .............................................................................................. 6 HOLIDAYS .................................................................................................................. 10 INSURANCE COVERAGE ................................................................................................. 7 JOB ACTION ................................................................................................................. 3 LAYOFF ...................................................................................................................... 14 LEAVE OF ABSENCE .................................................................................................... 10 MANAGEMENT LEAVE .................................................................................................. 12 MANAGEMENT RIGHTS .................................................................................................. 3 NO SMOKING .............................................................................................................. 14 NON-DISCRIMINATION ................................................................................................... 3 PARTIES TO MEMORANDUM ........................................................................................... 2 PROVISIONS OF LAW – INSEPARABILITY .......................................................................... 5 RECOGNITION............................................................................................................... 2 RETIREMENT ................................................................................................................ 9 SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING ........................... 2 SICK LEAVE ................................................................................................................ 11 UNIFORM ALLOWANCE ................................................................................................ 12 VACATION .................................................................................................................. 10 WORK SCHEDULE ......................................................................................................... 6 2 MEMORANDUM OF UNDERSTANDING FOR THE POLICE MANAGEMENT BARGAINING GROUP ARTICLE 1 – PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 – RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of Police Captain and Police Lieutenant of the City of Hermosa Beach. ARTICLE 3 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. 3 ARTICLE 4 – JOB ACTION A. The Association and its members agree that during the term of this MOU there shall be no strike. B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 5 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. ARTICLE 6 – MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof 4 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine the selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 5 28. Take any necessary action to carry out the mission of the City in cases of an emergency. A. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 7 – PROVISIONS OF LAW – INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 8 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. 6 D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 9 – GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 10 – WORK SCHEDULE A. Police Captains and Police Lieutenants shall have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. B. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary immediately. ARTICLE 11 – COMPENSATION - METHODS OF COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on a monthly salary basis. 2. Payments due shall be paid on a semi-monthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base monthly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements Within Base Pay Range: 1. Step Advancement: a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. In the cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effective at the beginning of the next pay period (1st or 16 of month). 7 b. Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2. Promotion a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay (including base salary plus education/longevity pay) with the intent of increasing the salary rate in the new classification (base salary plus education/longevity pay) by at least 5%. ARTICLE 12 – BASE SALARY A. Effective January 1, 2013July 1, 2015 the base salary ranges for the classifications represented by the Association shall be as follows: (Reflects a 5% increase) Police Captain 10,598 11,126 11,686 12,268 Police Lieutenant 9,909 10,405 10,926 11,470 B. Effective concurrent with the January 1, 2013 funding by individual unit members of the 3% of compensation earnable as and for the individual member’s normal employee PERS contribution, the unadjusted base salary of each unit member shall be increased by 3%. Effective the first payroll period commencing on or after July 1, 2013, the unadjusted base salary of each unit member shall be increased by an additional 3%. Effective the first payroll period commencing on or after July 1, 2014, the unadjusted base salary of each unit member shall be increased by an additional 3%. CB. Upon commencement of 21 years service as a sworn peace officer in Hermosa Beach, employee will receive an additional 5% salary. ARTICLE 13 – PEACE OFFICER STANDARD TRAINING (POST) CERTIFICATE PAY Effective January 1, 2004, employees shall be eligible to receive additional compensation of 5% of base salary for possession of a POST Management Certificate. 8 ARTICLE 14 – EXEMPT EMPLOYEES The Classifications of Police Captain and Police Lieutenant are designated as exempt under FLSA. ARTICLE 15 – INSURANCE COVERAGE A. LIFE 1. City shall provide a life insurance policy for each employee, payable in the amount of two times annual salary up to a maximum of $200,000. B. MENTAL HEALTH 1. City shall make such a plan available to City employees; the full cost to be paid by the employee. C. VISION 1. City shall make such a plan available to City employees; the full cost to be paid by the employee. D. MEDICAL 1. City shall provide for Association members a medical insurance plan to include a choice of an annuity plan with $250.00 deductible or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. 2. The HMO plan shall have no greater than a $10.00 office visit and prescription co-pay during the term of this Agreement. 3. City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. a. There shall be no increase in the amount of the City’s contribution toward medical premium until such time as the premium cost for any offered plan exceeds the following rates: b. For the HMO Plan: $1,931.04 (family rate as in effect for the 2015 policy year) c. For the PPO Plan: $2,302.46 (family rate as in effect for the 2015 policy year) E. DENTAL 9 1. City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 2. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. ARTICLE 16 – DEFERRED COMPENSATION City agrees to make available to all employees in the Unit either of the Citywide Deferred Compensation Plans. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. ARTICLE 17 – RETIREMENT A. Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation to currentfor employees hired prior to July 1, 2011. Tier II. For employees hired on or after adoption of the 2010-2011 MOUJuly 1, 2011, the PERS retirement benefit formula shall be 2% @ 50, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. Other retirement benefits for employees hired on or after this adoptin date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Subject to the following AB 340-related provisions, all unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which is funded by the employee. 10 To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. AB 340 1. AB 340 (signed by the Governor on 09/07/12, and effective January 1, 2013) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. 2. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) 3. Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) B. Retiree medical insurance stipends provided to employees who retired prior to July 1, 2005 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2005 will be eligible for the following medical insurance benefits: 1. The City will pay an amount up to the employee only HMO premium available through the City’s medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee’s age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City’s medical insurance provider. 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee’s approved retirement date by Cal PERS. 11 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare “Part B” program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City’s participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. ARTICLE 18 – LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Chief of Police and subject to the needs of the department. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 – VACATION A. Vacation accrual rates shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 12 6. Commencing with the 17th year, at the rate of 176 hours/year. B. An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in excess of 270 hours (as of September 30 of each year) shall be automatically cashed out as part of the October 20th payroll. ARTICLE 20 – HOLIDAYS A. The following holidays shall be considered as paid: New Year’s Day; Martin Luther King, Jr.’s Birthday; Presidents’ Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving (for those employees working a 5 day, eight hour work schedule); and Christmas Day. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. ARTICLE 21 – SICK LEAVE A. Sick leave accrual shall be as follows: 1. Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. 2. A once a year cash-in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hundred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of June 1, 1988 shall be frozen at that accumulation; any sick time in excess of that amount shall be cashed out. B. Employees shall receive cash out of 100% of unused sick leave upon resignation, retirement, or termination. C. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as “immediate family”. The intent of this provision is not to expand the number of persons included in the definition of “immediate family” nor to increase paid leave opportunities, but rather, to recognize variation in family structure (e.g. stepmother for mother). 13 ARTICLE 22 – BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 - Sick Leave. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief of Police may grant one (1) additional shift in the event of a death which required extended travel. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 23 — JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. Ail jury fees except mileage reimbursement shall be returned to the City. ARTICLE 23 24 – MANAGEMENT LEAVE Police Captains and Police Lieutenants shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays and bereavement leave. Management leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value. ARTICLE 24 25 – EDUCATIONAL REIMBURSEMENT The City agrees that Police Captains and Police Lieutenants who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition (CSU rate) paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the courses. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 25 26 – UNIFORM ALLOWANCE Said allowance for Police Captains and Police Lieutenants to be $600 per year, payable through the regular payroll schedule. 14 ARTICLE 26 27 – AMMUNITION REPLACEMENT A. In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month; it does not accumulate. ARTICLE 27 28 – DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Dismissal 2. Demotion 3. Suspension 4. Reductions in pay 5. Reprimand (written) B. Reductions in pay are governed by the “Blue Section” of the Police Manual. C. Appeals from the disciplinary actions shall only be subject to the “Blue” section of the Police Manual entitled “Rules and Regulations”. D. Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. E. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. F. Inclusionary periods as currently set forth in the Police Department rules and Regulations shall remain in effect during this MOU G. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the 15 best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. ARTICLE 28 29 – LAYOFF A. Hermosa Beach Municipal Code Section 2-42 as currently enacted, is the governing provision regarding layoff. However, City further agrees that prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance notice prior to the effective date of any such change. ARTICLE 29 30 – NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after March 1, 1988 shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 31 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on-duty workout period for Lieutenants and Captains under the following conditions and as approved by the Chief of Police: A. The work out shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within 1/4 mile of the City boundary. B. There is no interruption of service to the City. C. Release time to work out is at the discretion of the City. D. Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 30 32 – ANNUAL PHYSICAL A. All employees covered by this Agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1. Every two (2) years up to and including age 38. 2. Annually at age 39 and thereafter. 16 B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include at least the following: Review of medical history, physical examination; Urinalysis; VDRL; X-Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. ARTICLE 31 33 – DURATION OF CONTRACT This MOU is effective July 1, 2012 and shall remain in full force and effect through June 30, 2015. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this day of____ 2013. HERMOSA BEACH POLICE MANAGEMENT GROUP CITY OF HERMOSA BEACH ____________________________ _________________________________ Milton McKinnon Tom Bakaly Police Captain City Manager ____________________________ _________________________________ Thomas Thompson Viki Copeland Police Lieutenant Finance Director ____________________________ _______________________________ Garth Gaines Robert A. Blackwood Police Lieutenant Interim Human Resources Manager 1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I. Purpose of Grievance Procedures a. To promote improved employee-employer relations by establishing grievance procedures on matters. b. To provide that grievances shall be heard and settled as informally as possible. c. To enable grievances to be settled promptly and/or as near to the point of origin as possible. II. Definition A grievance is defined as any dispute concerning the interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III. Conduct of Grievance Procedure a. An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. b. The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c. Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d. The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. 2 e. Employees shall be free from reprisal for using the grievance procedure. IV. Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a. Improper application of rules, regulations and procedures. b. Unfair treatment, including coercion, restraint, or reprisal. c. Reduction in force action – layoffs. d. Promotion procedures implemented unfairly. e. Classification of position. f. Non-selection for training opportunities. g. Discrimination because of race, religion, color, creed, or national origin. h. Any matter affecting an employee’s work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i. Discharge, demotion, or suspension. j. Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal. V. Grievance Procedure Step One – Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor’s immediate superior, if any, and his department head if necessary. Every effort shall be made to find an 3 acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two – Formal Process – Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three – Formal Process – Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next five (5) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within five (5) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four – Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within five (5) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this 4 action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance shall include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than ten (10) work days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators from a list provided by the Federal Mediation and Conciliation Service within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Administrator. 5 i. The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j. The arbitrator shall have no power or alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five – Final Process – City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or his properly appointed representative for the purposes of obtaining his review and settlement of the grievance. Thereafter the City Manager or his designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911); PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION; MANAGEMENT EMPLOYEES ASSOCIATION; HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION AND THE POLICE MANAGEMENT ASSOCIATION WHEREAS, employees of the City of Hermosa Beach, California represented by the General & Supervisory Employees Unit; Professional and Administrative Employees, Management Employees, Hermosa Beach Firefighters Association and Police Management Bargaining Unit have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and terms and conditions or employment; and, WHEREAS, the above personnel have selected certain individuals to represent them; and WHEREAS, Employee and Management representatives have jointly negotiated changes to the Memoranda of Understanding which has been ratified by a majority vote of the members of the; General & Supervisory Employees’ Unit; Professional & Administrative Employees’ Association; Management Employees’ Association; Firefighters’ Association; and Police Management Group; and WHEREAS, the Employee and Management representatives have mutually agreed to recommend that the City Council adopt these changes to the Memoranda of Understanding. NOW, THEREFORE, the City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding to be effective for the period of July 1, 2015 through and including June 30, 2016 with each of the aforementioned Bargaining Units and authorizes the City Manager to execute each Memorandum of Understanding on behalf of the City. BE IT FURTHER RESOLVED, that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED AND ADOPTED THIS 13TH DAY OF OCTOBER 2015 __________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ________________________________ _________________________________ City Clerk City Attorney Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0712 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 RESOLUTION APPROVING TERMS AND CONDITIONS OF EMPLOYMENT FOR UNREPRESENTED CLASSIFICATIONS (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: It is recommended that the City Council adopt the attached resolution approving the terms and conditions of employment for employees in the unrepresented classifications of Secretary to the City Manager and Personnel Assistant. Background: Currently,there are two classifications in the City’s classification plan that are not part of any bargaining unit,and therefore are not covered by any Memorandum of Understanding (MOU).Those classifications are Personnel Assistant and Secretary to the City Manager.As negotiations were recently completed with the other bargaining units,it is necessary to bring the unrepresented classifications into parity by updating the salary and benefits resolution that covers the terms and conditions of their employment. Analysis: Attached is a copy the resolution for Council review.The changes from the previous Resolution No. 13-6833 are highlighted The changes include: 1.Consistent with the City Represented Bargaining Units,the salary range is increased 5% effective July 1, 2015. 2.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve. Fiscal Implications: For the Unrepresented Unit, the additional cost for FY 2015-16 is $9,255. Funding for this increase is assigned in the fund balance and is not budgeted in each department. Following approval, the amount for each department will be calculated and appropriated. Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0712 Attachments: 1. Resolution Respectfully Submitted by: Robert A. Blackwood, Interim HR Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING SALARY AND BENEFITS FOR EMPLOYEES IN UNREPRESENTED CLASSIFICATIONS. WHEREAS, the City of Hermosa Beach, California has employees in certain unrepresented classifications; and, WHEREAS, the City is desirous to establish a formal document to detail salary and benefits of employees in unrepresented classifications of employment; and WHEREAS, the City intends to make changes to the existing terms of employment for unrepresented classifications beginning July 1, 2015. NOW, THEREFORE, the City Council of the City of Hermosa Beach resolves to approve the salary and benefits for unrepresented classifications as outlined in the attached “Exhibit A”. BE IT FURTHER RESOLVED, that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED AND ADOPTED THIS ______ DAY OF OCTOBER, 2015 __________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _________________________________________________________________ City Clerk City Attorney “EXHIBIT A” City of Hermosa Beach Salary and Benefits for Unrepresented Classifications THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE UNREPRESENTED CLASSIFICATIONS OF PERSONNEL ASSISTANT AND SECRETARY TO THE CITY MANAGER WAGES For the period of July 1, 2015 through June 30, 2016 the salary ranges shall be adjusted as follows: Effective July 1, 2015 the salaries shall be increased 5% to: Personnel Assistant 5263 5524 5804 6095 6601 Secretary to the City Manager 5436 5709 5992 6291 6401 EDUCATIONAL ALLOWANCE A.City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. B.Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.). VACATION A.It is agreed that the above unrepresented classifications shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C.Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D.Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2.For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B.The City agrees to pay employees in the following classifications time and one- half (1-1/2) the regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. C.Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. D.Classifications eligible for overtime compensation in accordance with the FLSA include: Personnel Assistant Secretary to the City Manager SICK LEAVE A.Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. This will be paid with the first paycheck of December each year. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time. B.Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C.In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D.Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E.Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F.Employees shall be eligible to use but not cash out sick leave during their probationary period. BEREAVEMENT LEAVE Each Employee shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City. MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. HOLIDAYS A.Employees shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B.When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1 of each year. C.All employees covered by this Resolution, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees. The City paid the employee’s full 7% contribution to PERS through December 31, 2012. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired after July 2011 the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3.Effective July 1, 2014, an additional 2% for a total of 7%. 4.The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1.2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). B.Effective November 1, 1995, the City shall commence reporting to PERS the value of the Employer Paid Member Contribution (EPMC) pursuant to the authority of Government Code. C.The City amended its contract with PERS to offer the retirement formula known as 2% @ 55 effective January 1, 2001. D.Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1.The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3.In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4.Retirees who are eligible for a supplement but who are not covered on the City’s insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5.Any Employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. HEALTH AND WELFARE A.The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. B.Current Health, Dental, Short and Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer should there be a change in providers or a change in benefit level. C.City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D.The City will pay for Employee’s Short and Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E.An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment equal to the employee only HMO premium in lieu of City provided coverage. F.The City’s Short Term Disability Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1125 per week. The City’s Long Term Disability Plan has a maximum benefit of $4500 per month and begins after 90 days. LONG TERM DISABILITY A.An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code §12945.2). Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2.Eligible Employees are entitled to a total of 12 weeks of Leave during any 12-month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 3.The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4.If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5.Employees must fill out the following applicable forms in connection with Leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B.The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C.The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. REDUCTION IN LIEU OF LAYOFF An Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B.An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution. A.The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B.If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C.If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D.Grievances regarding the provisions contained within this resolution, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H.The decision of the arbitrator within the limits herein prescribed shall be advisory only. I.The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. OUT OF CLASS PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 15-XXXX was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a Regular Meeting of said Council at the regular place thereof on October 13, 2015. The vote was as follows: AYES: NOES: ABSTAIN: ABSENT: Dated: ______________________ Elaine Doerfling, City Clerk REVISED PAGE 1- “EXHIBIT A” City of Hermosa Beach Salary and Benefits for Unrepresented Classifications THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE UNREPRESENTED CLASSIFICATIONS OF PERSONNEL ASSISTANT AND SECRETARY TO THE CITY MANAGER WAGES For the period of July 1, 2015 through June 30, 2016 the salary ranges shall be adjusted as follows: Effective July 1, 2015 the salaries shall be increased 5% to: Personnel Assistant 5263 5524 5804 6095 6401 Secretary to the City Manager 5436 5709 5992 6291 6601 EDUCATIONAL ALLOWANCE A. City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.). Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0723 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 CITY COUNCIL COMMITTEE ASSIGNMENTS - SEPTEMBER 2015 (Continued from meeting of September 24, 2015) (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the Council: (1) appoint committee delegates and alternates; (2) adopt the attached resolution if SBCCOG delegate/alternate changes are made; (3) add and/or delete any temporary subcommittees, as deemed appropriate; and (4) approve the list of committee assignments, as amended this evening. Background: At its meeting of September 8, 2015, the City Council acted to appoint the following: ·Mayor (term ending Tuesday, June 24, 2016):Carolyn Petty ·Mayor Pro Tempore (same term as Mayor):Hany Fangary ·L.A. County City Selection Committee:Delegate:Mayor Petty ·South Bay Cities Sanitation District:Delegate:Mayor Petty Alternate:Councilmember Tucker The appointment of delegates and alternates for the remaining committee assignments (consistent with the Council’s policy of maintaining permanent representation whenever possible) was postponed to this meeting. The attached committee-assignment list has been updated to reflect the September 3 resignation of former Councilmember Nanette Barragan and the above-noted changes made at the September 8 meeting. The following two committees require the adoption of resolutions for delegate/alternate appointment changes: 1.Independent Cities Risk Management Association (ICRMA) - The current Resolution No. 15-6968 (adopted June 23, 2015) designated Interim Human Resources Director Robert A. Blackwood as delegate (replacing former director Diane Strickfaden), with Personnel Assistant Monica Bagnara as alternate. A resolution replacing Mr. Blackwood with the Hermosa Beach Printed on 10/8/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0723 permanent Human Resources Director as delegate will be presented (as a consent calendar item) for adoption at a future meeting once that person has assumed office. 2.South Bay Cities Council of Governments (SBCCOG) - The current Resolution No. 15- 6935 (adopted January 13, 2015) designated Council-members DiVirgilio and Fangary as delegate and alternate, respectively. If the Council makes changes this evening, the names of the newly appointed delegate and alternate will be appropriately inserted into the attached draft resolution upon adoption this evening. If no changes are made at this time, a resolution will be presented for Council reorganization following the November 3 election and subsequent seating of the newly elected Councilmembers. After the assignments of committee delegates and alternates have been made, letters will be sent to the appropriate boards and committees, and the finalized list of newly appointed delegates and alternates will be forwarded to the City Council. Attachments: 1.Updated List of Committee Assignments 2.Committee Information Report 3.Draft SBCCOG Resolution Submitted by: Elaine Doerfling, City Clerk Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 2 of 2 powered by Legistar™ REORGANIZATION OF CITY COUNCIL COMMITTEE DELEGATE AND ALTERNATE APPOINTMENTS Watershed Advisory Council of Santa Monica Bay Restoration Commission Delegate Tucker (Meetings at least once a year, as called, usually afternoons at Dockweiler Youth Alternate Fangary Center, 12505 Vista del Mar, Los Angeles) Independent Cities Association Delegate Fangary (Annual winter and summer seminars for delegates) [Board members meet 2nd Thursday Alternate Barragan at 700 N. Alameda St., Los Angeles] Independent Cities Risk Management Association Delegate Blackwood (Bimonthly - Downey) Alternate Bagnara RESOLUTION NO. 15- 6968 League of California Cities – L.A. County Division Delegate Tucker (1st Thurs. Jan./March/May - 6 p.m., locations vary, but usually Luminarias Restaurant - Monterey Park, Alternate Barragan other League/Division/committee events as called) Los Angeles County/City Selection Committee (Mayor must appoint alternate separately, each time, when unable to attend meeting) Delegate (Mayor)Petty (as called) Metropolitan Transportation Authority City Selection Committee Delegate Tucker (as called) Alternate Barragan South Bay Cities Council of Governments (SBCCOG) Delegate DiVirgilio (4th Thurs., 6 p.m., 20285 Western Ave., Torrance) Alternate Fangary RESOLUTION NO. 15-6935 SBCCOG Steering Committee Delegate/Alternate See above (2nd Mon., 12 p.m., 20285 Western Ave., Torrance) Page 1 of 2 Appointments 06-23-15 (As Amended 09-08-15) South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) Delegate (Mayor)Petty Alternate Tucker (3rd Wed. - 1:30 p.m., Torrance City Hall) Southern California Association of Governments Delegate Barragan (Annual, as called) West Basin Water Association Delegate Tucker (1st Tues., 11:30 a.m., Carson Community Center) Alternate Barragan Hermosa Beach Sister City Association Delegate DiVirgilio (1st Mon. – 7 p.m., Community Center, Room 9) Alternate Barragan TEMPORARY COUNCIL SUB-COMMITTEES Beach Cities Health District Councilmember Tucker City-School District Partnership [Formed 5/28/98] Councilmember Petty Councilmember DiVirgilio Public Communications [Formed 03-13-12] Mayor Petty Mayor Pro Tempore Fangary Special Olympics Host Town [Formed 01-27-15] DELETE Mayor Barragan Mayor Pro Tempore Petty Page 2 of 2 Appointments 06-23-15 (As Amended 09-08-15) Page 1 of 3 CITY COUNCIL COMMITTEE INFORMATION Watershed Advisory Council of Santa Monica Bay Restoration Commission The Santa Monica Bay Restoration Commission was established by the California Legislature in 2002 to monitor, assess, coordinate and advise the activities of state programs, and to oversee funding that affects the beneficial uses, restoration and enhancement of Santa Monica Bay and its watersheds. The Watershed Advisory Council serves as an advisory body to the Governing Board of the Santa Monica Bay Restoration Commission. Representatives serving on the Council include local, state and federal elected officials, public agencies responsible for protecting the resources and water quality of the Bay, the business community, along with environmental and other community groups. The Watershed Advisory Council meetings take place in the afternoon (usually 1-4 p.m.) at least once per year, as called (usually February, March or April), at Dockweiler Youth Center, 12505 Vista del Mar, Los Angeles. Independent Cities Association The ICA was established by full-service cities (those with their own police/fire services) to represent their interests – to educate and advocate for member cities in the Los Angeles region on shared issues to preserve and enhance local government. There are two annual seminars for delegates – in 2014, the winter one took place in Santa Barbara in February, and the summer one took place in Rancho Bernardo in July. (Board members typically have evening meetings on the second Thursday of each month at the Metropolitan Water District Building, 700 Alameda Street, Los Angeles) Independent Cities Risk Management Association The ICRMA specializes in loss-preventive risk control programs and opportunities to reduce the costs of municipal risk management. At the last Committee reorganization, the Council appointed staff members to serve as delegate and alternate (as many other member cities have done), since specific risk management expertise is desirable and meetings occur during the day. The Joint Powers Agreement allows but does not require a member of the Council to represent the City on the ICRMA Governing Board. League of California Cities – L.A. County Division The League’s mission is to expand and protect local control for cities through education and advocacy to enhance quality of life for all Californians. The Board of Directors is responsible for the overall supervision, control and direction of the League. Page 2 of 3 The Los Angeles County Division, which provides members with the opportunity to exchange ideas/information and share the advantages of cooperative advocacy, holds general membership meetings on the first Thursday during the months of January, March and May, with a reception at 6 p.m. followed by the program at 6:30 or 6:45 p.m. Locations may vary, but usually take place at Luminarias Restaurant in Monterey Park. Any Division member may also apply for a one-year appointment to one of eight policy committees, meeting a maximum of four times per year, to help set League priorities and policies. Additional events include the League’s annual conference in September. Los Angeles County/City Selection Committee This organization is comprised of mayors of Los Angeles County cities. Its function is to appoint city representatives to Boards/Commission/Agencies (as required by law) such as South Coast Air Quality Management District, LAFCO, L.A. City Hazardous Waste Management Advisory Committee, L.A. County Metropolitan Transportation Authority, and to nominate for appointment members to the California Coastal Commission. Meetings take place as called. Unlike other committees that have both an assigned delegate and alternate, the mayor must separately appoint an alternate to attend each meeting that he or she is unable to attend. Metropolitan Transportation Authority/City Selection Committee The MTA is charged with conducting hearings and setting fares for established operating organizational units and the approval of transportation zones, final rail corridor selections, and approval of contracts for construction and transit equipment acquisition. The 14-member agency (which meets at 9:30 a.m. on the 4th Thursday of the month at the MTA, One Gateway Plaza, 3rd floor, L.A.) includes four city councilmembers. Each city within four sectors of the County (defined by the League of California Cities, L.A. County Division), may vote to nominate one or more candidates from that particular sector for consideration for appointment to the MTA by the L.A. County City Selection Committee (see above). This committee meets on an “on called” basis. South Bay Cities Council of Governments and Steering Committee The SBCCOG is a joint powers authority of 16 cities and L.A. County of that provides a forum for local government efforts to work collaboratively on programs and studies directed at improving the environment, preserving natural resources, advocating for regional efforts to expand transportation alternatives, and increasing awareness for effective policies for a sustainable community and economic development. Meetings are at 6 p.m. on the 4th Thursday of each month, at 20285 Western Avenue in Torrance. The Steering Committee serves as the executive committee of SBCCOG – its members are the officers and committee chairs, as well as the chairs of the working groups and a Page 3 of 3 representative from the South Bay City Managers’ group. Meetings take place on the 2nd Monday of each month at 12 noon, at the South Bay Environmental Services Center, 20285 S. Western Avenue, Suite 100, Torrance. South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) The Sanitation Districts of Los Angeles are a partnership of special districts formed to protect public health and the environment through innovated cost-effective wastewater/ solid waste management and to convert waste into resources such as recycled water/ materials and energy. The South Bay Sanitation District board meetings take place at 1:30 p.m. on the 3rd Wednesday of each month at Torrance City Hall. Southern California Associations of Government SCAG is a joint powers authority established to provide a network for members to identify and address common community problems – the region encompasses six counties and 191 cities, covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable community strategy and growth forecast components, transportation improvement programs, regional housing needs allocation, and a portion of the South Coast Air Quality management plans. A general assembly is convened at least once a year (usually in April or May). West Basin Water Association This Association is concerned the problems associated with the existing deficiency in the supply of groundwater in the West Basin – its purpose is to investigate problems, formulate and disseminate factual and educational data in order to provide the West Basin inhabitants with a dependable supply of water to meet present and future needs. Meetings take place at 11:30 a.m. on the first Tuesday of each month at the Carson Community Center. Sister City Association, Inc. In 1967 the City of Hermosa Beach formed a “sister city” relationship with the City of Loreto, Baja California, Mexico – Council action on 3/21/67 initiated contact with Loreto government officials to establish a Sister City Program. The City Council adopted Resolution N.S. 2744 on 11/7/67, which welcomed Loreto, noted the official visit to Loreto by the Hermosa Beach City Council and Sister City Committee, and stipulated that an elected City official be appointed as a representative to help carry out the Program, which now includes a student exchange and paramedic training. Meetings take place at 7 p.m. on the first Monday of the month in Room 9 of the Community Center. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15-xxxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING A DELEGATE AND ALTERNATE TO SERVE AS THE CITY’S REPRESENTATIVE ON THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) WHEREAS, the City of Hermosa Beach (“City”) desires to designate its representative to the South Bay Cities Council of Governments (SBCCOG). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That Councilmember ______________________ is hereby appointed to serve as delegate and Councilmember ______________________ is hereby appointed to serve as alternate on the South Bay Cities Council of Governments (SBCCOG). SECTION 2. That the City Manager is authorized to execute any documents which are necessary to effectuate these designations and which are consistent with this Resolution. SECTION 3. That a certified copy of this Resolution shall be provided to the South Bay Cities Council of Governments. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 24th day of September, 2015. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: City Clerk City Attorney Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0720 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 VACANCIES - BOARDS AND COMMISSIONS EMERGENCY PREPAREDNESS ADVISORY COMMISSION ONE OPEN SEAT FOR A TERM ENDING MAY 31, 2019 (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council choose one of the following options regarding the open seat on the Emergency Preparedness Advisory Commission (EPAC): 1)Appoint (without interview) the sole applicant to fill the vacancy; 2)Schedule an interview for a time certain prior to the next meeting; or 3)Direct the City Clerk to re-advertise for additional applications. Background: At its meeting of May 26, 2015, the City Council made appointments to fill three of the four EPAC vacancies - the unexpired term ending May 31, 2017, and two of the three four-year terms ending May 31, 2019, leaving the third seat unfilled, and EPAC short by one member for the past four and one-half months. At its meeting of July 16, 2015, the Council approved the City Clerk’s recommendation to re-advertise the vacancy. The attached application, from Matthew “Matt” McCool is the only submittal received by yesterday’s filing deadline. The seat was first advertised in March of this year, and it does not appear that additional advertising at this time would attract any additional applicants. Attachment: 1. EPAC application Submitted by: Elaine Doerfling, City Clerk Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0748 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 MAYOR PRO TEM FANGARY REQUESTS THAT CITY COUNCIL EVALUATE AND CONSIDER HAVING THE CITY OF HERMOSA BEACH ORGANIZATIONAL CHART (ATTACHED HERETO) POSTED ON THE WALL OF THE CITY COUNCIL CHAMBERS TO BETTER INFORM THE ELECTORATE OF THE CITY’S ORGANIZATION STRUCTURE AND THE VARIOUS COMMISSIONS AND DEPARTMENTS. Hermosa Beach Printed on 10/8/2015Page 1 of 1 powered by Legistar™ ELECTORATE CITY COUNCIL PLANNING COMMISSION PUBLIC WORKS COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS PARKS & RECREATION ADVISORY COMMISSION CITY TREASURER CITY MANAGER COMMUNITY RESOURCES HUMAN RESOURCES/ RISK MANAGEMENT FINANCE COMMUNITY DEVELOPMENT FIRE POLICE PUBLIC WORKS CITY ATTORNEY Parks & Recreation Facilities Management Cultural Recreational Athletic Programming Special Events ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Traffic Engineering Traffic Signals Traffic Signage Speed Survey Capital Improvement Program MAINTENANCE Landscaping Irrigation Streets Sewers Storm Drains Building Maint. Vehicle Maint. Enforcement Investigation Detention Emergency Dispatch Reserves Records Bureau Crossing Guard Special Investigations COMMUNITY SERVICES Parking Enforcement Animal Control Meter Maintenance Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation Investigations HUMAN RESOURCES Recruitment Training Labor Relations RISK MANAGEMENT Workers’ Comp Liability Claims City Insurance Secretarial Support FINANCE ADMINISTRATION Budget Accounting Payroll FINANCE CASHIER Citation Processing Animal Licenses Parking Permits Business License Bus Passes BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning Advanced Planning Sustainability Planning Environmental Assessment Land Use Entitlements Enforcement CITY CLERK CITY PROSECUTOR CITY OF HERMOSA BEACH ORGANIZATIONAL CHART