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HomeMy WebLinkAbout10/27/15Tuesday, October 27, 2015 5:30 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Carolyn Petty Mayor Pro Tem Hany Fangary Councilmembers Michael DiVirgilio Peter Tucker Special Meeting Agenda Closed Session-5:30pm Regular Meeting-7:00pm Executive Team Viki Copeland, Finance Director Andrew Brozyna, Public Works Director Pete Bonano, Interim Fire Chief Vanessa Godinez, Human Resources Manager Ken Robertson, Community Development Director Sharon Papa, Police Chief City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Tom Bakaly, City Manager October 27, 2015City Council Special Meeting Agenda NOTICE OF SPECIAL MEETING AND AGENDA PLEASE TAKE NOTICE that the Mayor of the City of Hermosa Beach has called a special meeting of the City Council to take place at 5:30 p.m. on Tuesday, October 27, 2015, to consider and take action on only those matters as set forth on the agenda below. 5:30 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.15-0757 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases: 1 (Continued from meeting of October 13, 2015) 2.15-0756 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) and (e)(3) (Claim filed by Chris Miller) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases: 1 (Continued from meeting of October 13, 2015) 3.15-0764 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager 4.15-0765 CONFERENCE WITH LABOR NEGOTIATOR: City Manager 2016 Compensation, 2015 Bonus, and other elements of employment agreement - Government Code Section 54957.6 City Representatives: Carolyn Petty and Peter Tucker Unrepresented Employee: City Manager ADJOURNMENT OF CLOSED SESSION Page 2 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers: Network ID: CHB-Guest Password: chbguest Written materials pertaining to matters listed on the agenda of a regular City Council meeting must be submitted by noon of the Tuesday, one week before the meeting in order to be included in the agenda packet (tentative future agendas can be found as Item 2c in every regular agenda packet). However, written materials received after that deadline will nonetheless be posted under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email and provided to the City Council and the public at the meeting. Written materials may be sent to the City Manager's office at anny@hermosabch.org. The City Manager's office makes every effort to add supplemental items to the online agenda up to the time of the meeting but in some cases, supplemental items submitted after 2:00 p.m. on the meeting date may not be added to the online agenda until the day after the meeting. Persons who wish to address an issue of general nature (not pertaining to matters listed on the agenda) to the City Council for the official record may submit written material to the Council in lieu of or in addition to speaking under the Public Participation section of the meeting. Such written correspondence must be delivered to the City Clerk's office (cityclerk@hermosabch.org) or the City Manager's office (anny@hermosabch.org) by noon of the Tuesday, one week before the regular Council meeting in order to be included in the agenda packet. Emails to the City Council may be sent to citycouncil@hermosabch.org To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 3 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)15-0773 INTRODUCTION OF NEW EMPLOYEES b)15-0774 WEST BASIN PROPOSED DESALINATION PROJECT FOR EL SEGUNDO PROCLAMATIONS / PRESENTATIONS a)15-0760 “THIS IS MY CITY” SUMMER CAMP PRESENTATION PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Manager and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. Page 4 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 15-0771 APPROVAL OF CITY COUNCIL MINUTES (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council approve the minutes for the following meetings: 1)Regular meeting of October 28, 2014 2)Adjourned Regular meeting of November 5, 2014 3)Adjourned Regular meeting of November 6, 2014 4)Adjourned Regular meeting of November 13, 2014 (5:30 p.m.) 5)Adjourned Regular meeting of November 13, 2014 (6:00 p.m.) 6)Regular meeting of November 13, 2014 7)Regular meeting of November 25, 2014 8)Adjourned Regular meeting of December 9, 2014 (5:30 p.m.) 9)Regular meeting of December 9, 2014 10)Adjourned Regular meeting of December 16, 2014 11)Regular meeting of January 13, 2015 (with 6:00 p.m. study session) 12)Regular meeting of January 27, 2015 (with 6:00 p.m. closed session) 13)Regular meeting of February 10, 2015 (with 6:00 p.m. closed session) 14)Regular meeting of February 24, 2015 (with 6:00 p.m. study session) 102814 Reg Mtg 110514 Adj Reg Mtg 110614 Adj GP-LCP workshop 111314 adj cc min PW interviews 111314 adj EOC presentation-tour 111314 Reg Mtg 112514 Reg Mtg 120914 adj.reg closed session 120914 Reg Mtg 121614 Adj Reg mtg 011315 Reg Mtg 012715 Reg Mtg 021015 Reg Mtg 022415 Reg Mtg Attachments: b)REPORT 15-0758 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:To ratify the following check registers. 10-08-15 10-08-15a 10-15-15 Attachments: Page 5 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda c)REPORT 15-0767 TENTATIVE FUTURE AGENDA ITEMS Recommendation:To receive and file the tentative future agenda items. Tentative Future Agenda.docAttachments: d)REPORT 15-0772 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommendation:To receive and file the Planning Commission tentative future agenda items. Planning Commission Tentative 11-17-15 Agenda.pdfAttachments: e)REPORT 15-0768 REVENUE AND EXPENDITURE REPORTS FOR SEPTEMBER 2015 (Finance Director Viki Copeland) Recommendation:To receive and file the September 2015 Financial Reports. September Revenue Status Report September Expenditure Status Report Attachments: f)REPORT 15-0761 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:To receive and file the September, 2015 City Treasurer's Report and Cash Balance Report. Sept'15 Treasurer Report .pdf Sept 15 Cash Balances Report.pdf Attachments: g)REPORT 15-0777 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF OCTOBER 20, 2015 Recommendation:To receive and file the action sheet of the Planning Commission meeting of October 20, 2015. Planning Commission Action Sheet 10-20-15Attachments: h)REPORT 15-0762 ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 16, 2015 Recommendation:To receive and file the action minutes of the Public Works Commission meeting of September 16, 2015. action minutes 9-16-15 draftAttachments: i)REPORT 15-0769 AWARD OF CONSTRUCTION CONTRACT TO NATIONAL DEMOLITION CONTRACTORS FOR CIP NO. 14-632 FIRE DEPARTMENT TOWER DEMOLITION PROJECT AND APPROVE THE PURCHASE OF THE MODULAR BUILDING FOR THE FIRE DEPARTMENT DORMS FROM PACIFIC MOBILE STRUCTURES (Public Works Director Andrew Brozyna) Page 6 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda Recommendation:It is recommended that the City Council: 1. Award the Construction Contract for CIP No. 14-632 Fire Department Tower Demolition to National Demolition Contractors for the bid amount of $155,000; 2. Adopt the attached resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 14-632 FIRE DEPARTMENT TOWER DEMOLITION PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT"; 3. Authorize the City Manager to enter into an agreement with Pacific Mobile Structures to purchase the Fire Department dorms modular building and pay the remaining balance of $104,857.29, contingent on the quality of the product delivered; 4. Authorize the Mayor to execute the construction contract and the City Clerk to attest subject to approval by the City Attorney; 5. Authorize the project budget to also include public works inspection/construction management costs of $15,500, and a 15% construction contingency of $23,250; 6. Approve a transfer of $ 154,500 from CIP 15-607 Fire Station Renovations & Upgrades to CIP 14-632 Fire Department Tower Demolition. Appropriate $129,685.79 from the Capital Improvement Fund (301) to the project budget; 7. Authorize the Director of Public Works to make changes to the contract within the project budget; and 8. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Attachment 1 National Demolition Contractors Construction Agreement.pdf Attachment 2 rev CIP 14-632 - Resolution.doc Attachment 3_Sales_Agreement.pdf Attachments: j)REPORT 15-0759 AWARD SERVICE CONTRACT FOR SANITARY SEWER MAINTENANCE, CCTV INSPECTION, AND GPS MANHOLE LOCATION (PUBLIC WORKS DIRECTOR - ANDREW BROZYNA) Recommendation:It is recommended that the City Council: 1. Award Sanitary Sewer, CCTV Inspection and GPS manhole service contract in the amount of $549,175 to Empire Pipe Cleaning & Equipment, Inc. for a period of thirty-two (32) months beginning November 1, 2015 and ending June 30, 2018; 2. Authorize the Mayor to execute and the City Clerk to attest the contract subject to the approval of the City Attorney; 3. Authorize the Director of Public Works to make changes as necessary within the project budget; and, 4. Appropriate $145,440 from the Sewer Fund to the project budget. Attachment 1 - Sanitary Sewer Maintenance RFP 2015 with Addendum No. 1 Attachment 2 - Draft Agreement Sanitary Sewer Maintenance Contract with Exhibit A 10-27-15 Attachments: k)REPORT 15-0775 PROJECT STATUS REPORT AS OF SEPTEMBER 30, 2015 (Public Works Director Andrew Brozyna) Recommendation:To receive and file the Project Status Report as of September 30, 2015. CIP Project Summary SEPT 2015Attachments: l)REPORT 15-0766 APPROVAL OF THE ADDITION OF THE CELEBRATION OF LIFE FOR TOM BROOKES TO THE SPECIAL EVENT CALENDAR FOR Page 7 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda FRIDAY, NOVEMBER 20, 2015 AND APPROVE UPDATES TO THE 2015 SPECIAL EVENT CALENDAR (Senior Recreation Supervisor Kelly Orta) Recommendation:Staff recommends that City Council include the addition of the Celebration of Life for Tom Brookes to the special event calendar for Friday, November 20, 2015 and approve updates to the 2015 special event calendar. Celebration of Life for Tom Brookes Special Event Application Updated 2015 Calendar of Events Attachments: m)REPORT 15-0778 RECOMMENDATION TO REJECT CLAIMS (Human Resources Manager, Vanessa Godinez) Recommendation:It is recommended that City Council reject the following claims and refer them to the City's Liability Claims Administrator. 1. Claimant: Matthew Pechacek (Decedent: Phil Pechacek) Date of Loss: 4/14/2015 Date Filed: 10/13/2015 Allegation: Wrongful Death PechacekAttachments: 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. a)REPORT 15-0747 CITY COUNCIL REVIEW OF PLANNING COMMISSION DECISION TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT TO ADD 246 SQUARE FEET OF STORAGE AREA TO AN EXISTING RESTAURANT BUT EXCLUDE SAID STORAGE AREA FROM PARKING CALCULATIONS, AND ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 10:00 P.M. WITH DAILY CLOSING TIME OF 11:00 P.M. FOR A PROPOSED NEW RESTAURANT AT 1342 HERMOSA AVENUE, BRAT & BRAU; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommendation:Adopt the attached resolution sustaining the Planning Commission's decision approving the Parking Plan but modifying the Conditional Use Permit to allow beer and wine service and consumption until 11:00 p.m. daily and determining the project is exempt from the California Environmental Quality Act. Page 8 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda Attachment 1 - Proposed Resolution.pdf Attachment 2 - Planning Commission approved Resolution.pdf Attachment 3 - Planning Commission 8-18-15 Minutes and Staff Report.pdf Attachment 4 - Municipal Code Section 17.40.080.pdf Attachment 5 - Radius Map.pdf Attachment 6 - Legal Posting.pdf Attachment 7 - Applicant's Submittal.pdf SUPPLEMENTAL Memo and Resolution from Ken Robertson (added 10-13-15 at 2pm).pdf Attachments: b)REPORT 15-0749 APPEAL TO THE CITY COUNCIL OF A PLANNING COMMISSION DECISION TO APPROVE, WITH CONDITIONS, A CONDITIONAL USE PERMIT AMENDMENT TO AN EXISTING BILLIARD HALL WITH ON-SALE ALCOHOL AND OUTDOOR SEATING TO ALLOW TENANT IMPROVEMENTS TO ELIMINATE THE BILLIARD TABLES AND CONVERTTHE SPACE TO A RESTAURANT WITH FULL SERVICE ALCOHOL AND OUTDOOR SEATING AT 1220 HERMOSA AVENUE (LAUREL TAVERN); AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommendation:Alternative #1: To sustain the Planning Commission's decision to approve an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 12:00 a.m. (midnight) daily on the interior and 11:00 p.m. daily on the outdoor dining area, among other conditions, and determine the project is categorically exempt from the California Environmental Quality Act. Alternative #2: To adopt the attached Resolution approving an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 2:00 a.m. daily, or other closing time consistent with the proposed use considering the applicant is converting a billiard hall/bar to a restaurant, allow two televisions to be installed in the interior of the restaurant, and determine the project is categorically exempt from the California Environmental Quality Act. Page 9 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda 1. Proposed Resolution.pdf 2. P.C. Resolution 15-20 from Aug. 18, 2015.pdf 3. P. C. 8-18-15 action minutes and staff report.pdf 4. P.C. Resolution 94-33 (Existing CUP).pdf 5. Municipal Code Section 17.40.080.pdf 6. Legal Posting.pdf 7. Radius Map.pdf 8. Applicant's submittal.pdf 9. Outdoor Dining Matrix and correspondence.pdf SUPPLEMENTAL Memo and Resolution from Ken Robertson (added 10-13-15 at 2pm).pdf SUPPLEMENTAL Letter from Laura Arnold (added 10-13-15 at 3pm).pdf SUPPLEMENTAL Letter from Sylvia Arnold (added 10-13-15 at 3pm).pdf Attachments: 6. MUNICIPAL MATTERS a)REPORT 15-0731 RESOLUTION APPROVING CHANGES TO MEMORANDA OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911), PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION, MANAGEMENT EMPLOYEES ASSOCIATION, HERMOSA BEACH FIREFIGHTERS ASSOCIATION, POLICE MANAGEMENT ASSOCIATION, AND POLICE OFFICERS’ ASSOCIATION (Continued from meeting of October 13, 2015) (Interim Human Resources Manager Bob Blackwood) Recommendation:It is recommended that the City Council adopt the attached resolution approving the Memoranda of Understanding between the City and the General & Supervisory Employees' Unit (Teamster Union, Local 911), Professional and Administrative Employees Association, Management Employees Association, Hermosa Beach Firefighters' Association. Hermosa Beach Police Management Association (Police Captain and Lieutenants), and the Hermosa Beach Police Officers' Association. Resolution (added 10-13-15 at 3pm).pdf Teamsters MOU - Redlined (added 10-12-15 at 7pm).pdf PA&E MOU - Redlined (added 10-12-15 at 7pm).pdf Management MOU - Redlined (added 10-12-15 at 7pm).pdf Fire Assoc MOU - Redlined (added 10-12-15 at 7pm).pdf Police Mgmt MOU - Redlined (added 10-12-15 at 7pm).pdf POA MOU 10-20-15 (RH Edits).pdf Attachments: b)REPORT 15-0712 RESOLUTION APPROVING TERMS AND CONDITIONS OF EMPLOYMENT FOR UNREPRESENTED CLASSIFICATIONS Page 10 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda (Continued from meeting of October 13, 2015) (Interim Human Resources Manager Robert A. Blackwood) Recommendation:It is recommended that the City Council adopt the attached resolution approving the terms and conditions of employment for employees in the unrepresented classifications of Secretary to the City Manager and Personnel Assistant. Unrepresented Resolution SUPPLEMENTAL Unrepresented Resolution - Revised Page 1 (added 10-12-15 at 7pm).pdf Attachments: c)REPORT 15-0728 ADOPTION OF RESOLUTION IN SUPPORT OF SOUTH BAY MEASURE R HIGHWAY PROGRAM PROJECT LIST, APPROVAL OF HERMOSA BEACH PROJECTS AND COMMIT TO $200,000 LOCAL MATCH FUNDING FOR THE PCH/AVIATION PROJECT (Continued from meeting of October 13, 2015) (Public Works Director Andrew Brozyna) Recommendation:It is recommended that the City Council adopt a resolution that: 1) Supports the recommended South Bay Measure R Highway Program Project List 2) Approves $44.6 Million in Hermosa Beach projects within the list 3) Commits $200,000 of Hermosa Beach local match funding for the Project Assessment/Environmental Document of the PCH/Aviation Mobility Project 4) Acknowledge that once the project is environmentally clear and a locally preferred alternative is selected, the city will need to identify up to 50% of the construction funding through Federal, State, and local sources If approved, these items are to be acted on by the South Bay Council of Governments Board on November 19, 2015, and submitted to the Metro Board for their action for funding allocation approval. Resolution Support SB Measure R Projects Draft 10-20-15.docx Letter from Jim Sullivan and response from City Manager Tom Bakaly (added 10-13-15 at 2pm).pdf Attachments: d)REPORT 15-0725 ADOPTION OF 2015-2020-2030 STRATEGIC PLAN, GOVERNANCE GUIDING PRINCIPLES AND PROTOCOLS: OPERATING GUIDELINES (Continued from meeting of October 13, 2015) (City Manager Tom Bakaly) Recommendation:City Council should: 1) Receive and file the 2015 Performance Report (attached); 2) Review, Revise as needed related to AES and Adopt the Hermosa Beach 2015-2020-2030 Strategic Plan - attached; 3) Provide direction on any Governance Topics that were identified by a majority of Council (attached); 4) Discuss and revise as necessary and adopt the Governance Guiding Principles and Protocols: Operating Guidelines (attached) and; 5) Confirm the dates of January 8, 2016 and January 9, 2016 for the facilitated strategic planning session for 2016. Page 11 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda 2014-2015 Performance Report 2015-2020-2030 Strategic Plan 2015-2020-2030 Strategic Plan Executive Summary Governance Guiding Principles and Protocols: Operating Guidelines 2015 Leader's Guide 2015 Action Agenda 2015 Action Agenda Tracking Document 10-2015.pdf 2015 Plan in Brief Attachments: e)REPORT 15-0776 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommendation:Direct staff on the desired level of participation and the management priority regarding the City's role as intervener in the continuing proceedings before the California Energy Commission. Staff recommends consideration of the following two options: 1. Continue the current level of participation and the same priority level as a "management in progress". 2.Increase participation and public outreach related to the AES project and make it a high priority management item, with direction regarding what other management priority should be changed to allow staff resources to be assigned to this priority, or, allocate funding to hire a consultant to independently monitor and participate in the proceedings representing Hermosa Beach's interests and provide progress updates and reporting, and advise the City Council on whether additional actions or experts are needed. City Council 10-13-15 Staff Report.pdf City Council 4-28-15 Staff Report.pdf Attachments: f)REPORT 15-0755 CIP 14-173 8TH STREET IMPROVEMENTS PROJECT - APPROVAL OF A CONCEPTUAL DESIGN ALTERNATIVE AND RECOMMENDATION TO APPROVE AMENDMENT NO. 1 FOR ADDITIONAL CONSULTING SERVICES WITH HARRIS & ASSOCIATES (PUBLIC WORKS DIRECTOR ANDREW BROZYNA) Recommendation:It is recommended that the City Council: 1. Approve Conceptual Design Alternative No.1; 2. Direct staff to design the proposed sidewalk improvements to minimum allowable widths (in compliance with Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-way); 3. Approve Amendment No. 1 to provide professional engineering services for Tasks 3 through 6 of the Harris & Associates proposal dated January 6, 2016; 4.Authorize the Director of Public Works to make changes as necessary within the approved design budget. Page 12 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda 8th Street Item 10-13-15_Concept Design Exhibit Alt 1_Attach 1 8th Street Item 10-13-15_Concept Design Exhibit Alt 2_Attach 2 8th Street Item 10-13-15_Concept Design Exhibit Alt 3_Attach 3 8th Street 10-13-15_Harris Proposal dated January 6 2015_Attach 4 8th Street 10-27-15_Amendment 1 to Harris Associate Agreement_Attach 5 8th St 10-13-15 Harris Presentation_Attachment 6 Attachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)REPORT 15-0770 VACANCIES - BOARDS AND COMMISSION PUBLIC WORKS COMMISSION UNEXPIRED TERM ENDING OCTOBER 31, 2018 (City Clerk Elaine Doerfling) Recommendation:It is recommended that the City Council choose one of the following options regarding the open seat on the Public Works Commission: 1) Appoint (without interview) the sole applicant to fill the vacancy; 2) Schedule an interview for a time certain prior to the next meeting; or 3) Direct the City Clerk to re-advertise for additional applications. PW withdrawl PW app 102115 Attachments: 8. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's strategic plan (attached to Agenda Item 6d) and work plan when considering new items. a)15-0748 MAYOR PRO TEM FANGARY REQUESTS THAT CITY COUNCIL EVALUATE AND CONSIDER HAVING THE CITY OF HERMOSA BEACH ORGANIZATIONAL CHART (ATTACHED HERETO) POSTED ON THE WALL OF THE CITY COUNCIL CHAMBERS TO BETTER INFORM THE ELECTORATE OF THE CITY’S ORGANIZATION STRUCTURE AND THE VARIOUS COMMISSIONS AND DEPARTMENTS. (Continued from meeting of October 13, 2015) City of Hermosa Beach Organizational Chart.docxAttachments: ADJOURNMENT Page 13 Hermosa Beach Printed on 10/22/2015 October 27, 2015City Council Special Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: November 10, 2015 - Tuesday - 6:00 PM - Study Session (Street Paving Program and Gould Ave), 7:00 PM - City Council Meeting November 24, 2015 - Tuesday - 6:00 PM - Closed Session (Quarterly Litigation Update), and 7:00 PM - City Council Meeting December 8, 2015 - Tuesday - 7:00 PM - City Council Meeting December 22, 2015 - Tuesday - No Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: November 2, 2015 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting November 17, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 18, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting December 1, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 2, 2015 - Wednesday - 7:00 PM - Planning Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: November 11, 2015 - Wednesday - Veteran's Day November 25, 2015 - Thursday - Thanksgiving Day January 18, 2016 - Monday - Martin Luther King, Jr. Birthday February 15, 2016 - Monday - President's Day May 30, 2016 - Monday - Memorial Day July 4, 2016 - Monday - Independence Day September 5, 2016 - Monday - Labor Day November 24, 2016 - Thursday - Thanksgiving Day Page 14 Hermosa Beach Printed on 10/22/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0757 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 27, 2015 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases:1 (Continued from meeting of October 13, 2015) Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0756 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 27, 2015 CONFERENCE WITH LEGAL COUNSEL: Anticipation of Litigation Government Code Section 54956.9(d)(2) and (e)(3) (Claim filed by Chris Miller) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City Council. Number of Potential Cases:1 (Continued from meeting of October 13, 2015) Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0764 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 27, 2015 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title:City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0765 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of October 27, 2015 CONFERENCE WITH LABOR NEGOTIATOR: City Manager 2016 Compensation, 2015 Bonus, and other elements of employment agreement - Government Code Section 54957.6 City Representatives: Carolyn Petty and Peter Tucker Unrepresented Employee: City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0773 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 INTRODUCTION OF NEW EMPLOYEES Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0774 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 WEST BASIN PROPOSED DESALINATION PROJECT FOR EL SEGUNDO Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0760 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 “THIS IS MY CITY” SUMMER CAMP PRESENTATION Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0771 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 APPROVAL OF CITY COUNCIL MINUTES (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council approve the minutes for the following meetings: 1)Regular meeting of October 28, 2014 2)Adjourned Regular meeting of November 5, 2014 3)Adjourned Regular meeting of November 6, 2014 4)Adjourned Regular meeting of November 13, 2014 (5:30 p.m.) 5)Adjourned Regular meeting of November 13, 2014 (6:00 p.m.) 6)Regular meeting of November 13, 2014 7)Regular meeting of November 25, 2014 8)Adjourned Regular meeting of December 9, 2014 (5:30 p.m.) 9)Regular meeting of December 9, 2014 10)Adjourned Regular meeting of December 16, 2014 11)Regular meeting of January 13, 2015 (with 6:00 p.m. study session) 12)Regular meeting of January 27, 2015 (with 6:00 p.m. closed session) 13)Regular meeting of February 10, 2015 (with 6:00 p.m. closed session) 14)Regular meeting of February 24, 2015 (with 6:00 p.m. study session) Attachments: 14 sets of minutes, as listed above Submitted by: Elaine Doerfling, City Clerk Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ City Council Minutes 10-28-14 Page 14113 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, October 28, 2014, at the hour of 7:14 p.m. PLEDGE OF ALLEGIANCE – Gary Brown ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None ANNOUNCEMENTS – Councilmember Fangary announced the Hermosa Beach Firefighters Foundation fundraiser event at Hennessey’s on Saturday, November 15. Councilmember Petty encouraged everyone to vote on Tuesday, November 4, particularly in favor of Measure Q (Hermosa Beach school bond). Mayor Tucker announced the award from the West Basin Water District for the City’s ocean friendly garden; said the meeting would be adjourned in memory of Tom Barnett, Los Angeles County lifeguard, stationed in Hermosa, and commended staff for assistance with his memorial service; announced the November 11 ceremony at Hermosa’s Veterans Memorial at the Community Center; discussed recent meetings with Southern California Edison; cited a 2012 Resolution specifying 10:30 p.m. end time for Council meetings, requiring a vote to continue the meeting past that hour. Action: To add to this evening’s agenda a discussion of whether or not the Council should endorse Measure Q, based on the findings that the issue arose after the posting of the agenda and requires immediate action. Motion Fangary, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Sheryl Main Heather Baboolal Gary Brown Sophia Prenter James Scott Monique Ehsan Mark Auville George Schmeltzer Cammie Herbert Glenn Payne Manny Serrano Lisa Claypoole Allan Mason City Council Minutes 10-28-14 Page 14114 Jani Lange and Jessica Guheen George Barks Erika Seward Michelle Eisenberg Fred Huebscher Ryan Nowicki (Mayor pro tem Barragan stepped out of the room at 8:25 p.m.) (a)Letter from Tom Morley dated October 13, 2014 regarding NOP submissions into the administrative record of the proposed oil project. Action: To receive and file the letter. Motion DiVirgilio, second Fangary. The motion carried 4-0, noting the brief absence of Barragan. (b)Supplemental document from Tom Morley received October 28, 2014 regarding Worldwide Crude Oil Price Crash Impact on Hermosa Beach Oil Project Estimates. Action: To receive and file the letter. Motion DiVirgilio, second Fangary.The motion carried 4-0, noting the brief absence of Barragan. 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (i) with the exception of the following item, which was removed for discussion in item 4, but is shown in order for clarity: 2(e) Fangary. Motion Fangary, second Petty. The motion carried 4-0, noting the brief absence of Barragan. (a)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING CITY COUNCIL MEETING MINUTES. Action: To receive and file the memorandum from City Clerk Doerfling. (b)RECOMMENDATION TO RATIFY CHECK REGISTER AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) October 9, 2014 (Check nos. 75402 through 75440; and 14909395) 2) October 9, 2014 (Additional Item-Check no. 75441) 3) October 16, 2014 (Check nos. 75442 through 75558; and 141942; and the CANCELLATION of check nos. 75001; 75026; 75358; and 75431) City Council Minutes 10-28-14 Page 14115 Action: To ratify the check registers, and approve cancellation of four checks, as recommended by the City Treasurer. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items. (d)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM FINANCE DIRECTOR VIKI COPELAND AND CITY TREASURER KAREN NOWICKI REGARDING REVENUE AND EXPENDITURE REPORTS, CASH BALANCE REPORT, AND THE CITY TREASURER’S REPORT FOR SEPTEMBER 2014. Action: To receive and file the memorandum from Finance Director Copeland and City Treasurer Nowicki. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF OCTOBER 21, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the evening. City Manager Bakaly responded to Council questions. Action: To take jurisdiction over Planning Commission agenda item 6 for Council review and reconsideration (excluding Hermosa Saloon, which had been continued and was therefore still under the Commission’s purview. Supported by Barragan, Fangary and Mayor Tucker. Further Action: To receive and file the action minutes of the Planning Commission meeting of October 21, 2014. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (f)RECOMMENDATION TO RECEIVE AND FILE CIP PROJECT STATUS REPORT. Memorandum from Interim Public Works Director Diane Strickfaden dated October 20, 2014. Action: To receive and file the report giving the status of capital improvements projects that are either under design or construction as of September 30, 2014, as recommended by staff. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (g)RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY’S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Assistant to the City Manager Diane Strickfaden dated October 20, 2014. City Council Minutes 10-28-14 Page 14116 CLAIMANT:KLISZEWSKI, JOHN DATE OF LOSS:10-12-14 DATE FILED:10-13-14 ALLEGATION:PROPERTY DAMAGE Action: To deny the above-noted claim and refer it to the City’s Liability Claims Administrator, as recommended by staff. (h)RECOMMENDATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $376,486 WITH ASPEN ENVIRONMENTAL GROUP TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE TRANSPACIFIC UNDERSEA FIBER OPTIC CABLE PROJECT PROPOSED BY RAM TELECOM INTERNATIONAL, INC. (RTI). Memorandum from Community Development Director Ken Robertson dated October 21, 2014. Supplemental memorandum from Community Development Director Robertson dated October 28, 2014 Action: To approve a Professional Services Agreement in the amount of $376,486 with Aspen Environmental Group to prepare an Environmental Impact Report for the TransPacific Undersea Fiber Optic Cable Project Proposed by RAM Telecom International, Inc. (RTI). At 8:27 p.m., the order of the agenda moved to public hearing item 5.a. 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION 5.PUBLIC HEARINGS (Mayor pro tem Barragan returned to the dais at 8:30 p.m.) (a)E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT. (Continued from meeting of October 14, 2014) PART A: PUBLIC HEARING ON PLACEMENT OF A MEASURE ON THE MARCH 3, 2015 BALLOT TO PRESENT TO THE ELECTORATE FOR ITS CONSIDERATION A BALLOT MEASURE ORDINANCE PROPOSING VARIOUS LEGISLATIVE CHANGES, A DEVELOPMENT AGREEMENT, AND AN OIL AND GAS PIPELINE FRANCHISE AND MAKING CEQA FINDINGS IN ORDER TO LIFT THE BAN ON OIL DRILLING AND ALLOW THE PROPOSED E&B OIL DRILLING & PRODUCTION PROJECT AT THE SITE OF THE CURRENT CITY MAINTENANCE YARD AT 555 SIXTH STREET, HERMOSA BEACH, CA 90254. Memorandum from City Attorney Michael Jenkins dated October 23, 2014. Supplemental letter and City Council Minutes 10-28-14 Page 14117 attachments mailed to City Attorney Jenkins from Nicki Carlsen on October 24, 2014. Two Supplemental emails from Scott Hebl, both received October 28, 2014. Two items of supplemental information from City Attorney Jenkins, both received October 28, 2014. Supplemental email from Dave Andrews received October 28, 2014. Supplemental email from Tom Morley received October 28, 2014. City Attorney Jenkins presented the staff report and responded to Council questions. Steve Layton, E&B president, came forward to discuss outstanding issues and respond to Council questions. The public hearing opened at 9:02 p.m. Coming forward to address the Council on this item were: Steve Layton, E&B President Gary Brown Scott Hebl Michael Keegan George Barks Mike Collins Martha Logan George Schmeltzer John Bowler Lael Stabler Phil Friedl Lauren Pizer Mains Mary Campbell The public hearing closed at 9:36 p.m. Action: To approve Exhibit C of the Development Agreement (“Public Benefits”) with the changes discussed this evening. Motion Barragan, second Tucker. The motion carried 3-2, noting the dissenting votes of Petty and DiVirgilio. Further Action: To extend the meeting to midnight and decide at that time whether to continue on with the meeting or table the remaining items to a future meeting. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. At 10:30 p.m., the meeting recessed. At 10:52 p.m., the meeting reconvened. City Attorney Jenkins and City Manager Bakaly responded to Council questions. City Council Minutes 10-28-14 Page 14118 Final Action: To continue the entire item (including the Part B election resolutions) to Thursday, November 13, with direction to hold Tuesday, November 18, as a placeholder in the event an additional meeting is needed. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 6.MUNICIPAL MATTERS – None 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)PUBLIC SAFETY UPDATE. (Continued from meeting of September 23, 2014)Memorandum from Fire Chief David Lantzer and Police Chief Sharon Papa dated September 16, 2014. City Manager Bakaly presented the staff report and responded to Council questions. (Councilmember Petty stepped out of the room at 11:44 p.m.) Action: To receive and file the report. Motion DiVirgilio, second Fangary. The motion carried by a 4-0 vote, noting the brief absence of Petty. (b)UPDATE ON UNMANNED AIRCRAFT SYSTEMS ORDINANCE.(Continued from meeting of October 14, 2014) Memorandum from Police Chief Sharon Papa dated October 7, 2014. City Manager Bakaly presented the staff report and responded to Council questions. (Councilmember Petty returned to the dais at 11:46 p.m.) Action: To review and file the report. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. (c)CITY COUNCIL MEETING SCHEDULE FOR 2015.(Continued from meeting of October 14, 2014) Memorandum from City Manager Tom Bakaly dated October 7, 2014. Action: To: (1) approve the proposed meeting change from Tuesday, September 22, to Thursday, September 24; (2) change December’s proposed meeting to 7 p.m. Tuesday, December 8; and (3) direct staff to prepare the final City Council meeting schedule for 2015, as changed this evening. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (d)STRATEGIC PLAN ACTION AGENDA UPDATE.(Continued from meeting of October 14, 2014)Memorandum from City Manager Tom Bakaly dated October 7, 2014. City Council Minutes 10-28-14 Page 14119 City Manager Bakaly presented the staff report and responded to Council questions. Action: To receive and file the report. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 9. OTHER MATTERS a.A request by Councilmember Fangary for a discussion regarding having the City Council endorse Measure Q (Hermosa school bond). (Item was added to agenda earlier in the meeting.) Action: To authorize the endorsement of the (school bond) Measure Q by the City Council, as a body. Motion Fangary, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. b.A request by Councilmember Fangary for discussion at a future meeting about having more detailed and uniform minutes among the City’s governing bodies and about bringing the Council minutes up-to-date. Councilmember Fangary spoke to his request, which garnered the support of Mayor pro tem Barragan. At 12:29 a.m., the order of the agenda moved to item 2(e), which had been removed from the consent calendar for separate discussion. At 12:45 a.m., the City Council concluded with the Regular meeting agenda items, and moved forward with the scheduled Closed Session. Public Comments: No one came forward during the open session to address the Council on Closed Session agenda items. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1.APPROVAL OF MINUTES: Closed Session meeting held October 14, 2014. 2.CONFERENCE WITH LEGAL COUNSEL a) Initiation of Litigation: Government Code Section 54956.9(d)(4) Number of Potential Cases: 1 (PTAF) b) Existing Litigation: Government Code Section 54956.9(d)(1) Name of Case:Curtis v. City of Hermosa Beach, et al Los Angeles County Superior Court, Case Number: BC525796 City Council Minutes 10-28-14 Page 14120 ADJOURN TO CLOSED SESSION –The Regular meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, October 29, 2015 at 12:45 a.m. to a closed session, with all members present. RECONVENE TO OPEN SESSION – At 1:15 a.m., the Closed Session adjourned to the Regular meeting. ADJOURNMENT – The Regular meeting of the City Council of the City of Hermosa Beach adjourned on Wednesday, October 29, 2014, at the hour of 1:15 a.m., to an Adjourned Regular meeting of Wednesday, November 5, 2014, to be held at 6:00 p.m. (time subsequently revised to begin at 7:00 p.m.). _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 11-05-14 Page 14121 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Wednesday, November 5, 2014, at the hour of 7:08 p.m. PLEDGE OF ALLEGIANCE – Jeff Duclos ROLL CALL: Present:DiVirgilio, Fangary, Petty, Mayor Tucker Absent:Mayor pro tem Barragan (arrived at 7:38 p.m.) CLOSED SESSION REPORT – None Action: To add, as recommended by City Attorney Jenkins, a Closed Session to the end of tonight’s meeting for discussion of McColgan v. the City of Hermosa Beach, based on the findings that the issue arose after the agenda was posted and required immediate action. Motion Fangary, second Tucker. The motion carried 3-1, noting the dissenting vote of Petty and the absence of Barragan. ANNOUNCEMENTS – Mayor Tucker thanked Redondo’s City Council and staff for the Herondo Street/Harbor Drive Gateway Improvement Project, calling it a joint effort between the two cities; and announced the “Veterans are Timeless” ceremony at the Veterans Memorial on the Community Center lawn, Tuesday, November 11. PROCLAMATIONS/PRESENTATIONS CHAMBER OF COMMERCE PRESENTS DONATION CHECK TO HERMOSA BEACH NON-PROFITS Kimberlee MacMullan, President/CEO of the Hermosa Chamber, presented the donation checks to representatives of various City non-profits; and said the Chamber is currently accepting nominations for Man and Woman of the Year. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Ryan Nowicki George Barks Max Riley 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (f) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(a), (d) and (e), Fangary. Motion DiVirgilio, second Petty. The motion carried 4-0. (Barragan absent) City Council Minutes 11-05-14 Page 14122 (a)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 17, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. City Manager Bakaly responded to Council questions. Action: To receive and file the action minutes of the Public Works Commission meeting of September 17, 2014. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. (b)RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY’S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Assistant to the City Manager Diane Strickfaden dated October 27, 2014. CLAIMANT:SMITH, JOSHUA DATE OF LOSS:02-22-14 DATE FILED:08-26-14 ALLEGATION:CIVIL RIGHTS VIOLATION Action: To deny the above-noted claim and refer it to the City’s Liability Claims Administrator, as recommended by staff. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file tentative future agenda items. (d)RECOMMENDATION TO RECEIVE AND FILE UPDATE OF THE SURF LEGENDS MEMORIAL PROJECT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE ATTACHED MEMORANDUM OF UNDERSTANDING (“MOU”) AND TO PROCEED WITH THE COMPLETION OF THE PROJECT IN ACCORDANCE WITH THE TERMS OF THE MOU. Memorandum from Interim Public Works Director Diane Strickfaden dated October 23, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. City Manager Bakaly responded to Council questions. Action: To approve the staff recommendation to: 1) Receive and file the update of the Surf Legends Memorial Project; and 2) Authorize the City Manager to execute the attached Memorandum of Understanding (“MOU”) and to proceed with the completion of the project in accordance with the terms of the MOU. City Council Minutes 11-05-14 Page 14123 Motion Barragan, second DiVirgilio. The motion carried by a 4-1 vote, noting the dissenting vote of Fangary. (e)RECOMMENDATION TO AWARD THE ATTACHED PROFESSIONAL SERVICES AGREEMENT TO NUVIS LANDSCAPE ARCHITECTURE AND PLANNING IN THE AMOUNT OF $61,950 TO PREPARE PLANS, SPECIFICATIONS AND ESTIMATES FOR THE SURF LEGENDS MEMORIAL LOCATED ADJACENT TO THE COMMUNITY CENTER THEATER ON PIER AVENUE; AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES AS NECESSARY WITHIN THE APPROVED BUDGET. Memorandum from Construction Manager Eric Charlonne dated October 20, 2014.Supplemental Exhibit A for Draft Professional Services Agreement from Construction Manager Charlonne received November 5, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. City Manager Bakaly responded to Council questions. Action: To approve the staff recommendation to: 1) Award the Professional Services Agreement to Nuvis Landscape Architecture and Planning in the amount of $61,950 to prepare plans, specifications and estimates for the Surf Legends Memorial located adjacent to the Community Center Theater on Pier Avenue; and 2) Authorize the Director of Public Works to make changes as necessary with the approved budget. Motion DiVirgilio, second Tucker. The motion carried by a unanimous vote. (f)RECOMMENDATION TO APPROVE SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF HERMOSA BEACH FOR THE 2013 STATE HOMELAND SECURITY GRANT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ASSOCIATED EXHIBITS; AND AUTHORIZE THE APPROPRIATION OF $5,426 AND THE CORRESPONDING ESTIMATED REVENUE TO THE GRANT FUND FOR THE FIRE GROUND SURVIVAL TRAINING REIMBURSABLE OVERTIME COSTS OF SENDING FIRE PERSONNEL TO THE TRAINING FOLLOWING RECEIPT BY THE CITY THE EXECUTED AGREEMENT FROM THE COUNTY OF LOS ANGELES. Memorandum from Fire Chief David Lantzer dated October 28, 2014. Action: To approve the staff recommendation to: 1) Approve the Subrecipient Agreement between the County of Los Angeles and the City of Hermosa Beach for the 2013 State Homeland Security Grant and authorize the City Manager to execute the Agreement and associated Exhibits; and 2) Authorize the appropriation of $5,426 and the corresponding estimated revenue to the Grant Fund for the Fire Ground Survival Training City Council Minutes 11-05-14 Page 14124 reimbursable overtime costs of sending fire personnel to the training following receipt by the City the executed Agreement from the County of Los Angeles. At 7:31 p.m., the order of the agenda moved to item 5(a). 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(a), (d) and (e) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. At 11:50 p.m., the order of the agenda moved to item 7(b). 5.PUBLIC HEARINGS (a)APPEAL TO THE CITY COUNCIL DENIAL OF PERMIT FOR MORE THAN TWO HOUSEHOLD PETS AT 601 25TH STREET, HERMOSA BEACH. (Continued from meeting of October 14, 2014)Memorandum from Police Chief Sharon Papa dated September 24, 2014. Supplemental information from Betty Starr received November 5, 2014. Police Chief Papa presented the staff report and responded to Council questions. The public hearing opened at 7:32 p.m. Coming forward to address the Council at this time were: Betty Starr James Weiss Mike Balzer Mayor pro tem Barragan arrived at 7:38 p.m. The public hearing closed at 7:40 p.m. Action: To uphold the decision of the Chief of Police to deny a permit allowing more than two household pets at 601 25th Street, as recommended by staff. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 6.MUNICIPAL MATTERS City Council Minutes 11-05-14 Page 14125 (a)APPROVE AMENDMENTS TO SECTIONS 1.04, 1.10, 6.04, 8.12, 8.24, 8.40, 9.04, 12.20 AND 12.24 OF THE MUNICIPAL CODE TO RECLASSIFY CERTAIN ALCOHOL RELATED INFRACTIONS AS MISDEMEANORS THAT OCCUR DURING SPECIFIED TIMES AND RECLASSIFYING VIOLATIONS OF ANIMAL, REFUSE COLLECTION, NOISE AND SMOKING REGULATIONS FROM ADMINISTRATIVE TO CRIMINAL VIOLATIONS. (Continued from meeting of October 14, 2014)Memorandum from Police Chief Sharon Papa dated September 30, 2014. Supplemental report on amending ordinances from Chief Papa dated November 4, 2014. Police Chief Papa presented the staff report and responded to Council questions. Police Lieutenant Tom Thompson also responded to Council questions. No one came forward to address the Council on this item. Action: To approve the staff recommendation to waive full reading and introduce Ordinance No. 14-1348, entitled “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING A HOLIDAY SAFETY ENHANCEMENT ZONE AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE TO RECLASSIFY CERTAIN INFRACTIONS THAT OCCUR WITHIN THE HOLDIDAY SAFETY ENHANCEMENT ZONE AS MISDEMEANORS AND RECLASSIFYING VIOLATIONS OF ANIMAL, REFUSE COLLECTION, NOISE AND SMOKING REGULATIONS FROM THE ADMINISTRATIVE PENALTY PROGRAM TO CRIMINAL VIOLATIONS AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE.” Motion DiVirgilio, second Petty. The motion carried by a 4-1 vote, noting the dissenting vote of Barragan. (b)CARBON NEUTRALITY: UPDATE AND POSSIBLE DIRECTION REGARDING MUNICIPAL GREENHOUSE GAS EMISSION INVENTORY, DRAFT MUNICIPAL CARBON NEUTRALITY ROAD MAP, SCE STREET LIGHT ENERGY EFFICIENCY, SOLAR ENERGY PRODUCTION, ECONOMIC COMPARISONS, AND COMMUNITY CARBON NEUTRALITY POLICY.Memorandum from Community Development Director Ken Robertson dated October 28, 2014. Supplemental memorandum from Director Robertson, Environmental Analyst Kristy Morris and Senior Planner Pamela Townsend dated November 4, 2014. Supplemental presentation from Brendle Group received November 5, 2014. Supplemental email from Robert Fortunato received November 5, 2004. Senior Planner Townsend presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. Kristy Morris, the City’s new Environmental Analyst, was introduced. The following presentations were made: (1) Judy Dorsey, Brendle Group, provided an overview of the assessment of the Economic Benefits of Carbon City Council Minutes 11-05-14 Page 14126 Neutrality, prepared by her firm; (2) Sabrina Bornstein, South Bay Cities Council of Governments, addressed the energy component (which SBCCOG is preparing) for the City’s Energy Efficiency Climate Action Plan; and (3) Juan Matute, Kaisenergy, reviewed the draft Municipal Carbon Neutral Plan prepared by his firm (funded by the Southern California Association of Governments, providing guidance on reducing municipal emissions). Coming forward to address the Council on this item were: Robert Fortunato Jeff Duclos Joe Galliani, South Bay 350 Climate Action Group Council discussed the topics and provided direction to staff. Action: To extend the meeting past 10:30 p.m. Motion Fangary, second Tucker. The motion carried by a unanimous vote. At 10:40 p.m. the meeting recessed. At 11:00 p.m., the meeting reconvened. (c)ELECTRIC VEHICLE CHARGING STATIONS – CONSIDERATION OF FEE TO RECOUP COSTS. Memorandum from Associate Engineer Mondher Saied dated October 29, 2014. Interim Public Works Director Strickfaden presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Jeff Duclos Joe Galliani Action: To direct staff to look at increasing the number of charging stations and present recommendations on that and on increasing the two-hour parking limit in January, when various other parking matters will be discussed. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)PIER USE AND POSSIBLE FISHING RESTRICTIONS UPDATE. Memorandum from Fire Chief David Lantzer dated October 29, 2014. Chief Lantzer presented the staff report and responded to Council questions. Action: To receive and file the report. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. At 11:20 p.m., the order of the agenda moved to the items removed from the consent calendar for separate discussion, starting with item 2(a). City Council Minutes 11-05-14 Page 14127 (b)PILOT PARKING PROGRAM UPDATE. Memorandum from Management Analyst Nico De Anda-Scaia dated October 28, 2014. Management Analyst De Anda-Scaia presented the staff report and responded to Council questions. Economic Development Officer Shelli Margolin-Mayer also responded to Council questions. Action: To receive and file the report. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. (c)HERMOSA BEACH GENERAL PLAN/COASTAL LAND USE PLAN UPDATE. Memorandum from Community Development Director Ken Robertson dated October 30, 2014. City Manager Bakaly presented the staff report and responded to Council questions. Action: To receive and file the report. Motion DiVirgilio, second Tucker. The motion carried by a unanimous vote. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meeting of September 9, 2014, September 23, 2014, and October 14, 2014) Memorandum from City Clerk Elaine Doerfling dated September 15, 2014. Action: To continue this item to the next meeting. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. (b)VACANCIES – BOARDS AND COMMISSIONS – SCHEDULE APPLICANT INTERVIEWS FOR TWO PUBLIC WORKS COMMISSION TERMS. (Continued from meeting of October 14, 2014) Memorandum from City Clerk Elaine Doerfling dated October 7, 2014. Action: To schedule a meeting for 5:30 p.m. prior to the regular meeting of November 13, 2014 for the purpose of interviewing applicants for the Public Works Commission, with appointments to follow at the regular Council meeting, as recommended by the City Clerk. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 9.OTHER MATTERS - CITY COUNCIL – None At 12:00 a.m., the City Council concluded with the Regular meeting agenda items, and moved forward with the Closed Session that was added earlier this evening. City Council Minutes 11-05-14 Page 14128 Public Comments: No one came forward during the open session to address the Council on items on the Closed Session agenda. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1.MINUTES: Approval of minutes of Closed Session meeting held on October 28, 2014. 2.CONFERENCE WITH LEGAL COUNSEL Existing Litigation: Government Code Section 54956.9(d)(1) Name of Case:McColgan v. City of Hermosa Beach WCAB Numbers: ADJ8223619; ADJ8226385 ADJOURN TO CLOSED SESSION – The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned on Thursday, November 6, 2014, at 12:00 a.m., to a closed session, with all members present. RECONVENE TO OPEN SESSION – At the hour of 12:14 a.m., the Closed Session adjourned to the Adjourned Regular Meeting. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Thursday, November 6, 2014, at the hour of 12:15 a.m.to the General Plan/Coastal Land Use Plan Update to be held at 6:00 p.m. on Thursday, November 6, 2014, at the Clark Building at 861 Valley Drive in Hermosa Beach. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 11-06-14 Page 14130 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Thursday, November 6, 2014, at the hour of 6:15 p.m. The meeting was called to order at 6:15 p.m. The Community Workshop: General Plan/Coastal Land Use Plan Update took place at the Clark Building, 861 Valley Drive, Hermosa Beach, CA 90254. A project-overview presentation was followed by self-directed participation by attendees at seven stations around the room: (1) Vision Statement; (2) Guiding Principles; (3) Key Issues/Priority Solutions – Small Town Beach Character; (4) Key Issues and Priority Solutions – Vibrant Economy; (5) Key Issues and Priority Solutions – Healthy Environment and Lifestyles; (6) Mapping Activity; and (7) One Big Idea. The following members of the City Council were in attendance as observers only: Present:Barragan, DiVirgilio, Petty Absent:Fangary, Mayor Tucker ADJOURNMENT – The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned on Thursday, November 6, 2014, at the hour of 8:15 p.m. to Adjourned Regular meetings on Thursday, November 13, 2014, for with Public Works Commission applicant interviews at 5:30 p.m. in the Senior Center, 710 Pier Avenue, and an emergency management study session for elected officials at 6:00 p.m. at the Community Center and Emergency Operations Command, 710 Pier Avenue, to be followed by Regular meeting of the same date at 7:00 p.m. in the Council Chambers at City Hall. ______________________________ City Clerk City Council Minutes 11-13-14 Page 14130 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held in the Senior Center at the Community Center, 710 Pier Avenue, Hermosa Beach, on Thursday, November 13, 2014, at the hour of 5:40 p.m. ROLL CALL: Present:Barragan, Fangary, Petty, Mayor Tucker Absent:DiVirgilio PUBLIC PARTICIPATION: None INTERVIEW OF PUBLIC WORKS COMMISSION APPLICANTS Pursuant to past procedure, the applicants were interviewed separately, apart from the others, with each Councilmember asking one question of each of the applicants. Recognizing that this was a public meeting open to any member of the public wishing to observe the interviews, each of the applicants waited their turn and entered the room one at a time when called. Coming forward to proceed with the interview process and respond to the individual Council questions were the following applicants: Rob Saemann Andrea Giancoli Christopher Tesar The interviewed applicants were advised that the Council would make the appointment at this evening’s regular meeting. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Thursday, November 13, 2014, at the hour of 6:10 p.m., to an Adjourned Regular Meeting of the same date, scheduled to take place at the Community Center and Emergency Operations Command, 710 Pier Avenue, at the hour of 6:00 p.m. City Clerk City Council Minutes 11-13-14 Page 14131 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held in the Community Center and Emergency Operations Command, 710 Pier Avenue, Hermosa Beach, on Thursday, November 13, 2014, at the hour of 6:14 p.m. ROLL CALL: Present:Barragan, Fangary, Petty, Mayor Tucker Absent:DiVirgilio PUBLIC PARTICIPATION: None PRESENTATIONS 1. EMERGENCY MANAGEMENT FOR ELECTED OFFICIALS Jeff Robinson, Disaster Management Area G Coordinator, presented information on the responsibilities of elected officials during a disaster, noting that any public employee is required to report for duty during an emergency, and presented a handout relating to emergency management. 2. HERMOSA BEACH CITY COUNCIL PACKET Erin Concas, Emergency Management Coordinator, presented information including a Disaster Response Quick Reference Guide, excerpts from the City’s Emergency Operations Plan, Los Angeles County Operational Area Disaster Proclamation Guidance, and Municipal Code Chapter 2.56 (Emergency Services), which she said would be updated in the near future. 3. EMERGENCY OPERATIONS COMMAND (EOC) TOUR At 6:50 p.m., Fire Chief Lantzer and Ms. Concas conducted a tour of the EOC center, and responded to Council questions. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, November 13, 2014, at the hour of 7:00 p.m., to the Regular Meeting of the same date, scheduled to take place in the Council Chambers of City Hall at the hour of 7:00 p.m. City Clerk City Council Minutes 11-13-14 Page 14132 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Thursday, November 13, 2014, at the hour of 7:14 p.m. PLEDGE OF ALLEGIANCE – Ron Pizer ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None CLOSED SESSION REPORT – None ANNOUNCEMENTS – Mayor pro tem Barragan said the public is not given ample time to submit written communications (under Public Participation) prior to meetings. Mayor Tucker announced the Hermosa Beach Firefighters Foundation’s fundraiser Saturday, November 15, at Hennessey’s; and the 23rd annual Beach Cities Toy Drive, noting that toys may be dropped off at the Fire Station starting next week. PROCLAMATIONS/PRESENTATIONS SPECIAL OLYMPICS WORLD GAMES LOS ANGELES 2015, HOST TOWN PROGRAM Mayor Tucker presented a proclamation welcoming the Special Olympic athletes and their coaches to the 2015 World Games that will take place in Los Angeles July 25 to August 2, 2015, and proclaiming July 21 to July 24, 2015 to be “City of Hermosa Beach Host Town” days, accepted by Hermosa Rotary Club president Travers Devine and Jody Leventhal, who presented a video. PLAQUE OF APPRECIATION TO JULIAN KATZ FOR HIS SERVICE ON THE PUBLIC WORKS COMMISSION Mayor Tucker presented a plaque to Julian Katz for his service as a Public Works Commissioner from November 2006 to October 2014. At this time, City Manager Bakaly recommended tabling the following agenda items: 2(e) at the applicant’s request; 6(b) to be considered at a study session at 6 p.m., December 16, 2014; and 7(a) to be considered at a future meeting. Action: To continue agenda items 2(a), 6(b) and 7(a) to future meetings, as recommended by the City Manager. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. PUBLIC PARTICIPATION: City Council Minutes 11-13-14 Page 14133 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Ron Pizer Gabrielle Noce Allan Mason Jose Bacallao Group of nine children, no names given Barbara Ellman Dr. Michael Collins Gary Brown Sheryl Main Lawrence Chaves Betsy Ryan Alex Angelo George Barks Mariano Alvarez Joe Galliani, South Bay 350 Climate Action Group Arcadia Keane Craig Cadwallader, Surfrider Foundation South Bay Chapter (a)Letter from Jack Janken dated November 3, 2014 regarding status of complaints against City employees. Coming forward to address the Council on this item was: Jack Janken City Manager Bakaly and City Attorney Jenkins responded to Council questions. Proposed Action: To form a subcommittee of Mayor Tucker and Mayor pro tem Barragan to oversee and review an independent investigation into Mr. Janken’s complaints, and return with their findings at a future Closed Session. Motion Fangary, second Barragan. The motion failed, due to the dissenting votes of DiVirgilio, Petty and Mayor Tucker. Proposed Action: To form a subcommittee consisting of Mayor Tucker and Mayor pro tem Barragan to oversee and review an independent investigation into Mr. Janken’s complaints, and agendize a discussion of their findings at a future City Council meeting. Motion DiVirgilio, second Petty. The motion failed, due to the dissenting votes of Barragan, Fangary and Mayor Tucker. Action: To receive and file the letter. Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. 2.CONSENT CALENDAR: City Council Minutes 11-13-14 Page 14134 Action: To approve the consent calendar recommendations (a) through (h) with the exception of the following item, which was removed for discussion in item 4, but is shown in order for clarity: 2(c) Fangary. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING CITY COUNCIL MEETING MINUTES. Action: To receive and file the memorandum from City Clerk Doerfling. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) October 23, 2014 (Check nos. 75559 through 75623; and 10202014) 2) October 27, 2014 (Check no. 75624) 3) October 30, 2014 (Check nos. 75625 through 75757; 636290; 639778; 640468; 641376; 641479; and 1493637; and CANCELLATION of check nos. 74902; 75259; and 75626) Action: To ratify the check registers as presented and to approve the cancellation of three checks, as recommended by the City Treasurer. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was continued to the next meeting. (d)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF OCTOBER 7, 2014. Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 7, 2014. (e)RECOMMENDATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $326,603 WITH AMEC ENVIRONMENTAL AND INFRASTRUCTURE, INC. TO PREPARE AN ENVIRONMENTAL IMPACT REPORT AND TO PROVIDE PLANNING SERVICES FOR THE STRAND AND PIER HOTEL PROJECT PROPOSED BY BOLOUR ASSOCIATES. Memorandum from Community Development Director Ken Robertson dated November 4, 2014. Supplemental email from Adam Eisenberg dated November 11, 2014. Supplemental letter from City Council Minutes 11-13-14 Page 14135 Howard Longacre dated November 10, 2014. Supplemental hotel drawings from Bolour Associates. This item was continued to a future meeting. (f)RECOMMENDATION TO APPROVE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF HERMOSA BEACH, MANHATTAN BEACH, REDONDO BEACH, TORRANCE AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (GROUP) AUTHORIZING JOINT DEVELOPMENT OF THE BEACH CITIES ENHANCED WATERSHED MANAGEMENT PROGRAM PLAN (EWMP PLAN) AND COORDINATED INTEGRATED MONITORING PROGRAM PLAN (CIMP PLAN) FOR SANTA MONICA BAY AND DOMINGUEZ CHANNEL WATERSHED TO COMPLY WITH 2012 MUNICIPAL NPDES STORMWATER PERMIT (PERMIT) OBLIGATIONS. Memorandum from Associate Engineer Homayoun Behboodi dated October 30, 2014. Action: To approve an amendment to the Memorandum of Understanding between the cities of Hermosa Beach, Manhattan Beach, Redondo Beach, Torrance and the Los Angeles County Flood Control District (Group) authorizing Joint Development of the Beach Cities Enhanced Watershed Management Program Plan (EWMP Plan) and Coordinated Integrated Monitoring Plan (CIMP Plan) for Santa Monica Bay and Dominguez Channel Watershed to comply with 2012 Municipal NPDES Stormwater Permit (Permit) Obligations. (g)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72321 FOR A 2-UNIT CONDOMINIUM PROJECT AT 810- 812 LOMA DRIVE. Memorandum from Community Development Director Ken Robertson dated November 3, 2014. Action: To adopt Resolution No. 14-6924, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72321, FOR THE SUBDIVISION OF A TWO-UNIT CONDIMINIUM, LOCATED AT 810-812 LOMA DRIVE IN THE CITY OF HERMOSA BEACH, CALIFORNIA.” (h)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72391 FOR A 2-UNIT CONDOMINIUM PROJECT AT 1501 MONTEREY BOULEVARD. Memorandum from Community Development Director Ken Robertson dated November 3, 2014. Action: To adopt Resolution No. 14-6925, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72391, FOR THE SUBDIVISION OF A TWO-UNIT CONDIMINIUM, LOCATED AT 1501 MONTEREY BOULEVARD IN THE CITY OF HERMOSA BEACH, CALIFORNIA.” City Council Minutes 11-13-14 Page 14136 At 9:00 p.m., the order of the agenda moved to item 5(a). 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(c) was not heard but rather was continued to the next meeting. 5.PUBLIC HEARINGS (a)E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT. (Continued from meeting of October 14, 2014 and October 28, 2014) PART A: CONTINUED PUBLIC HEARING ON PLACEMENT OF A MEASURE ON THE MARCH 3, 2015 BALLOT TO PRESENT TO THE ELECTORATE FOR ITS CONSIDERATION A BALLOT MEASURE ORDINANCE PROPOSING VARIOUS LEGISLATIVE CHANGES, A DEVELOPMENT AGREEMENT, AND AN OIL AND GAS PIPELINE FRANCHISE AND MAKING CEQA FINDINGS IN ORDER TO LIFT THE BAN ON OIL DRILLING AND ALLOW THE PROPOSED E&B OIL DRILLING & PRODUCTION PROJECT AT THE SITE OF THE CURRENT CITY MAINTENANCE YARD AT 555 SIXTH STREET, HERMOSA BEACH, CA 90254. Memorandum from City Attorney Michael Jenkins dated November 5, 2014. Supplemental email from Rick Pruetz dated November 12, 2014. Supplemental submitted by Ron Pizer during the meeting. City Attorney Jenkins presented the staff report and responded to Council questions. Michael Mills, of Stoel Rives LLP, the City’s outside oil and gas counsel, also responded to Council questions. E&B attorney Nicki Carlsen (of Alston & Bird LLP) and Vice President Mike Finch came forward to address the Council and respond to questions. The public hearing on the Development Agreement opened at 9:30 p.m. Coming forward to address the Council at this time were: George Schmeltzer Betsy Ryan Mike Collins Seena Sharp Jeff Duclos Steve Izant Lauren Pizer Mains Mariano Alvarez The public hearing closed at 9:50 p.m. City Council Minutes 11-13-14 Page 14137 Action: To accept E&B’s proposal relative to the funding of the Hermosa Beach Education Foundation as proposed in their November 6, 2014 letter and as revised in the royalty override received by the City today which would include acknowledgement of it in the Statement of Overriding Considerations and as a recital to the Development Agreement; and to amend point 6 to read “E&B shall provide up to 1% of 100% to the City for community improvements where such improvements shall be determined by the city in its sole discretion. There would be an initial amount of $1 million to be contributed by E&B to the program upon the issuance of the drilling permit for the first well.” Motion Petty, second DiVirgilio. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. Further Action: To extend the meeting past 10:30 p.m. and table item 6a. Motion Barragan, second Fangary. The motion carried by a unanimous vote. At 10:30 p.m. the meeting recessed. At 10:50 p.m. the meeting reconvened. Council discussion ensued. The public hearing reopened at 10:58 p.m.Coming forward to address the Council on this item were: Nicki Carlsen, E&B attorney Justin Massey The public hearing closed at 11:10 p.m. Council discussion continued. At 11:55 p.m. the meeting recessed. At 12:15 a.m., the meeting reconvened. Following Council discussion, the public hearing on the oil and gas pipeline franchise opened at 12:48 a.m. Coming forward to address the Council on this item was: Lauren Pizer Mains The public hearing closed at 12:49 a.m. Following additional Council discussion, the public hearing on adoption of the Resolution calling for the election opened at 12:53 p.m. Coming forward to address the Council on this item were: Jose Bacallao Joe Galliani Mike Finch, E&B Vice President Lauren Pizer Mains Craig Cadwallader, Surfrider Foundation South Bay Chapter City Council Minutes 11-13-14 Page 14138 The public hearing closed at 12:58 a.m. Action: To accept, in the Development Agreement, the language in 4.1.2(c) as agreed upon by both parties this evening; in 5.1.3 with the deletion of the last sentence; in 5.1.4.2 as revised this evening; in 6.16 as written; in 6.26 as proposed by Councilmember Petty this evening; with the remaining deletions as read by City Attorney Jenkins this evening. Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. Further Action:To adopt Resolution No. 14-6926, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION ON TUESDAY, MARCH 3, 2015, FOR SUBMISSION OF AN ORDINANCE TO THE ELECTORATE RELATING TO A PROPOSED OIL AND GAS DRILLING AND PRODUCTION PROJECT PROPOSED BY E&B NATURAL RESOURCES MANAGEMENT CORPORATION FOR THE CITY MAINTENANCE YARD AT 555 SIXTH STREET.” Motion DiVirgilio, second Fangary. The motion carried 4-1, noting the dissenting vote of Barragan. Proposed Action: To amend the ballot measure wording contained in the above adopted resolution by removing the word “Corporation” and adding “significant” before “unavoidable environmental impacts.” Motion Fangary, second Barragan. The motion failed, noting the dissenting votes of DiVirgilio, Petty and Mayor Tucker. PART B: RESOLUTIONS FOR THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION ON MARCH 3, 2015, TO SUBMIT TO THE ELECTORATE A MEASURE REGARDING A PROPOSED OIL/GAS DRILLING/PRODUCTION RPOJECT: (1) REQUEST FOR COUNTY SERVICES; (2) SET ARGUMENT PRIORITIES AND/OR DIRECT IMPARTIAL ANALYSIS; (3) PROVIDE FOR REBUTTALS; AND (4) AUTHORIZE CITY CLERK’S ELECTION COMPENSATION. Memorandum from City Clerk Elaine Doerfing dated November 3, 2014. City Clerk Doerfling presented the report and responded to Council questions. Action: To adopt Resolution No. 14-6927, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 3, 2015.” Motion Barragan, second DiVirgilio. The motion carried by a unanimous vote. City Council Minutes 11-13-14 Page 14139 Further Action: To adopt Resolution No. 14-6928, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS OF THE MEASURE TO BE SUBMITTED AT A SPECIAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 3, 2015.” Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. Further Action: To adopt Resolution No. 14-6929,entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR A CITY MEASURE TO BE SUBMITTED AT A SPECIAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 3, 2015.” Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. Further Action: To adopt Resolution No. 14-6930, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, FIXING THE COMPENSATION TO BE RECEIVED BY THE CITY CLERK FOR THE SPECIAL MUNICIPAL ELECTION OF MARCH 3, 2015.” Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. Proposed Action: To direct mailing to Hermosa voters the full 76-page mailer, including the Ordinance, Development Agreement and Exhibit C. Motion Barragan, second Tucker. The motion was subsequently withdrawn by Barragan. Final Action: To direct mailing to Hermosa voters an abridged 28-page mailer, to include the Ordinance. Motion Petty, second DiVirgilio. The motion carried 4-1, noting the dissenting vote of Barragan. 6.MUNICIPAL MATTERS (a)SUPPLEMENT TO AWARD THE DOWNTOWN PUBLIC SAFETY CAMERA BID. (Continued from meeting of August 26, 2014) Memorandum from Police Chief Sharon Papa dated November 4, 2014. This item was continued to a future meeting. (b)POLICY DISCUSSION / DIRECTION / POSSIBLE ACCEPTANCE OF DOWNTOWN CORE REVITALIZATION STRATEGY AND GUIDELINES REGARDING CATALYST PROJECTS AND DETERMINE THE ACTIVITY IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL City Council Minutes 11-13-14 Page 14140 QUALITY ACT. Memorandum from Community Development Director Ken Robertson dated November 3, 2014. This item was continued to a future meeting. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)LIVING STREETS POLICY UPDATE. Memorandum from Interim Public Works Director Diane Strickfaden dated November 4, 2014. This item was continued to a future meeting. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meetings of September 9, September 23, October 14, and November 5, 2014) Memorandum from City Clerk Elaine Doerfling dated September 15, 2014. This item was continued to a future meeting. (b)VACANCIES – BOARDS AND COMMISSIONS – PUBLIC WORKS COMMISSION APPOINTMENTS. Memorandum from City Clerk Elaine Doerfling dated November 5, 2014. This item was continued to a future meeting. 9.OTHER MATTERS - CITY COUNCIL (a)REQUEST BY COUNCILMEMBER FANGARY THAT THE CITY COUNCIL DIRECT STAFF TO AGENDIZE A DISCUSSION OF TRANSPORTATION/ TRANSIT ALTERNATIVES AS RELATED TO THE COUNCIL’S CARBON NEUTRALITY GOALS. This item was continued to a future meeting. ADJOURNMENT - The Regular meeting of the City Council of the City of Hermosa Beach adjourned on Friday, November 14, 2014, at the hour of 2:03 a.m. to the Regular meeting at 6:00 p.m. on Tuesday, November 25, 2014 in Council Chambers. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 11-25-14 Page 14141 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, November 25, 2014, at the hour of 6:05 p.m. PLEDGE OF ALLEGIANCE – Dency Nelson ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None CLOSED SESSION REPORT – None ANNOUNCEMENTS – Mayor pro tem Barragan noted the scholarship she received to attend a recent elected officials’ conference in Washington, D.C. Mayor Tucker invited donations for the 23rd annual Beach Cities Toy Drive, which culminates in a wrapping party on Saturday, December 20; announced tomorrow’s West Basin Municipal Water District dedication of the City’s new ocean friendly garden; said the Fire Department will receive a new fire engine and ambulance this Thursday; and encouraged pickleball enthusiasts to attend the December 3 Parks, Recreation and Community Resources Advisory Commission meeting. PROCLAMATIONS/PRESENTATIONS LEADERSHIP HERMOSA BEACH EMERGING LEADER AWARD WINNERS Laura Misel, along with fellow Leadership Hermosa alumni Joey Farrales and Ray Dussault, presented the awards to winners in Adult, Youth and Organization categories: Lori Ford, Ethan Montana and PROJECTtouch respectively. PUBLIC PARTICIPATION: 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Craig Cadwallader, Surfrider Foundation South Bay Chapter Ray Dussault Dency Nelson Mike Collins Andrea Giancoli Ute Lorenz (recited and submitted a poem) (a)Letter from Fred Huebscher regarding comments made at the City Council meeting of November 5, 2014. No one from the public came forward to address the Council on this matter. City Council Minutes 11-25-14 Page 14142 Action: To receive and file the letter. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 2.CONSENT CALENDAR: City Clerk Doerfling responded to comments made by Fred Huebscher in his supplemental email regarding item 2(a). Action: To approve the consent calendar recommendations (a) through (g) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(e) and (f), Fangary. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM CITY CLERK ELAINE DOERFLING REGARDING CITY COUNCIL MEETING MINUTES. Supplemental email from Fred Huebscher received November 25, 2014. Action: To receive and file the memorandum from City Clerk Doerfling regarding City Council meeting minutes. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1)November 6, 2014 (Check nos. 75758 through 75838; 149375; 1451723; 11052014 and 14602048) 2)November 13, 2014 (Check nos. 75839 through 75895; and CANCELLATION of check nos. 73847; 75406 and 75843) Action: To ratify the check registers and to approve cancellation of certain checks as recommended by the City Treasurer. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. 1) Tentative Future Agenda dated November 5, 2014 (Continued from meeting of November 13, 2014) 2) Tentative Future Agenda dated November 19, 2014 Action: To receive and file the Tentative Future Agenda Items. (d)RECOMMENDATION TO RECEIVE AND FILE MEMORANDUM FROM FINANCE DIRECTOR VIKI COPELAND AND CITY TREASURER KAREN NOWICKI REGARDING REVENUE AND EXPENDITURE REPORTS, CASH BALANCE REPORT, AND THE CITY TREASURER’S REPORT FOR OCTOBER 2014. City Council Minutes 11-25-14 Page 14143 Action: To receive and file the memorandum, as recommended by Finance Director Copeland and City Treasurer Nowicki. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF NOVEMBER 17, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. Community Development Director Robertson responded to Council questions. Action: To receive and file the action minutes of the Planning Commission meeting of November 17, 2014. Motion Fangary, second Barragan. The motion carried by a unanimous vote. (f)IT IS RECOMMENDED THAT THE CITY COUNCIL: (1) AWARD THE PROFESSIONAL SERVICES AGREEMENT TO MBF CONSULTING, INC. (MBF) TO PROVIDE DESIGN AND ENGINEERING SERVICES FOR PROJECT CIP NO. 14-128 – STREET IMPROVEMENTS – VARIOUS LOCATIONS, IN THE AMOUNT OF $71,995; (2) AUTHORIZE THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE ATTACHED DESIGN CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY; AND (3) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES TO THE CONTRACT WITHIN 10% OF THIS CONTRACT AMOUNT. Memorandum from Associate Engineer Homayoun Behboodi dated November 12, 2014. Supplemental information from Interim Public Works Director Diane Strickfaden received November 24, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. Interim Public Works Director Strickfaden responded to Council questions. Action: To approve the staff recommendation to: 1) Award the Professional Services Agreement to MBF Consulting, Inc. (MBF) to provide design and engineering services for Project CIP No. 14- 128 – Street Improvements – Various Locations, in the amount of $71,995; 2) Authorize the Mayor to execute and the City Clerk to attest the attached design contract subject to approval by the City Attorney; and 3) Authorize the Director of Public Works to make changes to the contract within 10% of this contract amount. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. (g)RECOMMENDATION TO RECEIVE AND FILE CIP PROJECT STATUS REPORT. Memorandum from Interim Public Works Director Diane Strickfaden dated November 18, 2014. City Council Minutes 11-25-14 Page 14144 Action: To receive and file the report giving the status of capital improvement projects that are either under design or construction as of October 31, 2014. 3.CONSENT ORDINANCES (a)ORDINANCE NO. 14-1348 – “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING A HOLIDAY SAFETY ENHANCEMENT ZONE AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE TO RECLASSIFY CERTAIN INFRACTIONS THAT OCCUR WITHIN THE HOLIDAY SAFETY ENHANCEMENT ZONE AS MISDEMEANERS, AND RECLASSIFYING VIOLATIONS OF ANIMAL, REFUSE COLLECTION, NOISE AND SMOKING REGULATIONS FROM THE ADMINISTRATIVE PENALTY PROGRAM TO CRIMINAL VIOLATIONS AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE.” Memorandum from City Clerk Elaine Doerfling dated November 17, 2014. Supplemental email from Fred Huebscher received November 25, 2014. Coming forward to address the Council on this item were: Craig Cadwallader, Surfrider Foundation South Bay Chapter Barbara Ellman Action: To waive full reading and adopt Ordinance No. 14-1348. Motion DiVirgilio, second Petty. The motion carried by the following vote: AYES:DiVirgilio, Fangary, Petty, Mayor Tucker NOES:Mayor pro tem Barragan ABSENT:None ABSTAIN:None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(e) and (f) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5.PUBLIC HEARINGS – None 6. MUNICIPAL MATTERS (a)HOLIDAY FREE PARKING PROGRAM UPDATE. Memorandum from Management Analyst Nico De Anda-Scaia dated November 17, 2014. Management Analyst De Anda-Scaia presented the staff report and responded to Council questions. City Council Minutes 11-25-14 Page 14145 No one came forward to address the Council on this item. Action: To approve free parking on all silver meters* from Monday, December 15, 2014 through Monday, December 29, 2014 within posted meter time limits. (*Does not include the downtown parking structure or parking lots A and B. Regular, full-time rates apply at these three locations.) Motion Petty, second DiVirgilio. The motion carried by a unanimous vote. (b)POLICY DISCUSSION / DIRECTION / POSSIBLE ACCEPTANCE OF DOWNTOWN CORE REVITALIZATION STRATEGY AND GUIDELINES REGARDING CATALYST PROJECTS AND DETERMINE THE ACTIVITY IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Memorandum from Community Development Director Ken Robertson dated November 19, 2014. Supplemental emails from Carol Reznichek and Bonnie Cohn, both received November 25, 2014. Community Development Director Roberson presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item were: Sheryl Main Ray Dussault Roger Carrillo Julian Katz Barbara Ellman Sandy Seamann Following discussion, the Council provided general direction to staff. At 8:55 p.m., the meeting recessed. At 9:12 p.m., the meeting reconvened. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a)LIVING STREETS POLICY UPDATE. (Continued from meeting of November 13, 2014) Memorandum from Interim Public Works Director Diane Strickfaden dated November 4, 2014. Interim Public Works Director Strickfaden presented the update and responded to Council questions. City Manager Bakaly also responded to Council questions. Coming forward to address the Council on this item were: Julian Katz Andrea Giancoli Craig Cadwallader, Surfrider Foundation South Bay Chapter City Council Minutes 11-25-14 Page 14146 Action: To receive and file the update. Motion Petty, second DiVirgilio. The motion carried by a unanimous vote. (b)CITY ATTORNEY SERVICES UPDATE. Memorandum from Assistant to the City Manager Diane Strickfaden dated November 14, 2014. Supplemental email from Howard Longacre dated November 22, 2014. Supplemental emails from Jim Sullivan, Claudia Berman and Dave Andrews, all dated November 24, 2014. At 9:34 p.m., City Attorney Jenkins recused himself from the meeting and left the room. City Manager Bakaly presented the staff report and responded to Council questions. Coming forward to address the Council on this item was: Sandy Saemann Proposed Action: To begin an annual review process for the City Attorney and initiate a Request for Proposals for City Attorney services in March of 2015 with an April 1, 2015 deadline for submittals. Motion Barragan, second Fangary. The motion was replaced by a substitute motion below. Substitute Action: To receive and file the update and direct staff to return after the March 3, 2015 election with a review process, perhaps a 360-Degree Performance Appraisal template, for Council review of the City Attorney. Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. At 9:58 p.m., City Attorney Jenkins returned to the meeting. (c)STATUS OF CYPRESS AVENUE DISTRICT: ZONING DIRECTION. Memorandum from Community Development Director Ken Robertson dated November 18, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. No one came forward to address the Council on this item. Action: To receive and file the update. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (d)UPDATE ON ROLL-OUT OF CAR2GO CARSHARING PROGRAM. Memorandum from Community Development Director Ken Robertson dated November 18, 2014. City Council Minutes 11-25-14 Page 14147 Community Development Director Robertson presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Scott Alevy, car2go Craig Cadwallader, Surfrider Foundation South Bay Chapter Action: To receive and file the update. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (e)EVENTS CALENDAR UPDATE. Memorandum from Assistant to the City Manager Diane Strickfaden dated November 17, 2014. City Manager Bakaly presented the update and responded to Council questions. No one came forward to address the Council on this item. Action: To receive and file the update. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL (a)CITY COUNCIL COMMITTEE ASSIGNMENTS. (Continued from meeting of September 9, 2014, September 23, 2014, October 14, 2014, November 5, 2014 and November 13, 2014)Memorandum from City Clerk Elaine Doerfling dated September 15, 2014. City Clerk Doerfling presented the report and responded to Council questions. Action: By consensus, the City Council deleted the following obsolete committees/ subcommittees: Coordinating Council, South Bay Youth Project, and Oil Development Agreement Negotiations. Further Action: By consensus, Councilmember Fangary was appointed delegate and Mayor pro tem Barragan alternate to the Independent Cities Association. Further Action: By consensus, Councilmember Fangary was appointed alternate to the South Bay Cities Council of Governments, maintaining Councilmember DiVirgilio as delegate. Further Action: To appoint Councilmembers Petty and DiVirgilio to the City- School District subcommittee. Motion Petty, second DiVirgilio. The vote, which was suspended pending the outcome of the two subsequent motions, is shown below. City Council Minutes 11-25-14 Page 14148 Proposed Substitute Action: To appoint Mayor pro tem Barragan and either Councilmember Petty or Councilmember DiVirgilio (at their discretion) to the City-School District subcommittee. Motion Barragan. The motion died for lack of a second. Proposed Substitute Action: To appoint Mayor pro tem Barragan and Councilmember Petty to the City-School District subcommittee. Motion Barragan. The motion died for lack of a second. The main motion, to appoint Councilmembers Petty and DiVirgilio to the City- School District subcommittee, carried 4-1, noting the dissenting vote of Barragan. Final Action: By consensus: (1) Mayor Tucker was appointed delegate and Mayor pro tem alternate to the West Basin Water Association subcommittee; (2) Mayor Tucker and Mayor pro tem Barragan were appointed to the Public Communications subcommittee; and (3) Mayor Tucker was appointed delegate and Mayor pro tem Barragan alternate to the Metropolitan Transportation Authority City Selection Committee. (b)VACANCIES – BOARDS AND COMMISSIONS – PUBLIC WORKS COMMISSION APPOINTMENTS.(Continued from meeting of November 13, 2014)Memorandum from City Clerk Elaine Doerfling dated November 5, 2014. Action: To appoint (by weighted vote) Rob Saemann and Andrea Giancoli to four-year Public Works Commission terms that will expire October 31, 2018. 9.OTHER MATTERS - CITY COUNCIL (a)REQUEST BY COUNCILMEMBER FANGARY FOR THE CITY COUNCIL TO DIRECT STAFF TO REPORT BACK AT A FUTURE MEETING WITH A DISCUSSION OF TRANSPORTATION / TRANSIT ALTERNATIVES AS RELATED TO COUNCIL’S CARBON NEUTRALITY GOALS. (Continued from meeting of November 13, 2014) Councilmember Fangary spoke to his request, garnering support from DiVirgilio, Barragan, and Petty. ADJOURNMENT - The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, November 25, 2014, at the hour of 11:00 p.m., to a 5:30 p.m. Closed Session to take place prior to the Regular meeting of Tuesday, December 9, 2014, at 7 p.m. in Council Chambers. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 12-09-14 Page 14149 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, December 9, 2014, at the hour of 5:31 p.m. ROLL CALL: Present:Barragan, Fangary, DiVirgilio, Petty, Mayor Tucker Absent:None PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Closed Session items. No one came forward to address the Council at this time. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. APPROVAL OF MINUTES: Closed Session meeting held November 5, 2014. 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, December 9, 2014, at the hour of 5:32 p.m., to a closed session. RECONVENE TO OPEN SESSION – At the hour of 6:55 p.m., the Closed Session adjourned back to Open Session. ADJOURNMENT – The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, December 9, 2014, at the hour of 6:55 p.m. to the Regular Meeting of the same date, scheduled to begin at 7:00 p.m. _______________________________ City Clerk City Council Minutes 12-09-14 Page 14150 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, December 9, 2014, at the hour of 7:16 p.m. PLEDGE OF ALLEGIANCE – Sal Longo ROLL CALL: Present:Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None Maintaining what has become an annual tradition at the Council’s regular meeting in December, City Attorney Jenkins called forward the Mira Costa High School Choir to perform three holiday songs, led by Choral Program Director Michael Hayden. CLOSED SESSION REPORT – City Attorney Jenkins reported no public comments were received prior to the closed session, no items were added to the agenda, and no reportable actions were taken. Action: By consensus, the Council moved agenda item 6(b) forward to follow the consent calendar and deferred item 6(d) to the December 16, 2014 meeting. ANNOUNCEMENTS – Mayor Tucker noted ongoing PCH/Aviation Improvement Project studies/reports, and meetings with committee members, staff and Caltrans; invited donations to the Beach Cities Toy Drive, which culminates in a wrapping party on Saturday, December 20; said supplying poinsettias in Council Chambers for the holidays is his small way of thanking staff for their hard worky; said February 16 is the deadline to register to vote in the March 3 election; and asked that tonight's meeting be adjourned in memory of Doug Schneider. PROCLAMATIONS/PRESENTATIONS SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY Denise di Pasquale presented the update, citing the Board’s accomplishments and activities of last quarter. WINNER OF 5TH ANNUAL HERMOSA BEACH PARKING PERMIT ART CONTEST Finance Director Viki Copeland gave a brief history of the contest, which is in its fifth year, and congratulated Cata Cruz for her winning design. Ms. Cruz said she had designed the artwork in honor of her late neighbor, who loved pelicans. PUBLIC PARTICIPATION: City Council Minutes 12-09-14 Page 14151 1.ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council at this time were: Suni Keeling George Renshaw, Hermosa Lawn Bowling Jeff Duclos Sal Longo Lesley Wright George Barks Allan Mason Jim Sullivan, Protecting Hermosa's Future Craig Cadwallader, Surfrider Foundation South Bay Lauren Pizer Mains Jose Bacallao Ray Dussault Barbara Ellman Brad Pautscm (a)Letter from Bonnie Cohn dated November 25, 2014 regarding dogs on the beach. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. (b)Letter from Howard Longacre dated December 1, 2014 regarding statement made by City Attorney Mike Jenkins and other height limit matters. No one came forward to address the Council on this matter. Action: To receive and file the letter. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. 2.CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (n) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(h), (i) and (j) Fangary. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Adjourned Regular meeting held on May 5, 2014; 2) Minutes of the Adjourned Regular meeting held on May 8, 2014; 3) Minutes of the Adjourned Regular meeting held on May 10, 2014; and 4) Minutes of the Regular meeting held on May 13, 2014. City Council Minutes 12-09-14 Page 14152 Action: To approve as presented the minutes of the City Council’s Adjourned Regular meetings of May 5, 2014; May 8, 2014; and May 10, 2014; and the Regular meeting of May 13, 2014. (b)RECOMMENDATION TO RATIFY CHECK REGISTERS AND TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. 1) November 20, 2014 (Check Nos. 75896 through 75999, 1492047, and 1490922001) 2) November 20, 2014 (Check No. 11202014) 3) November 26, 2014 (Check No. 76000) 4) November 26, 2014 (Check Nos. 76001 through 76052, and 1491512) Action: To ratify the check registers. (c)RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Supplemental letter from Howard Longacre received December 8, 2014. Action: To receive and file Tentative Future Agenda Items. (d)RECOMMENDATION TO RECEIVE AND FILE THE AUGUST, SEPTEMBER AND OCTOBER 2014 FINANCIAL REPORTS. Supplemental letter from Fred Huebscher received December 6, 2014. Supplemental letter from Howard Longacre received December 8, 2014. 1) Revenue and Expenditure Reports; 2) Cash Balance Reports; and 3) City Treasurer’s Reports. Action: To receive and file the August, September and October 2014 Financial Reports, as presented. (e)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF DECEMBER 3, 2014. Supplemental memorandum from Community Development Director Ken Robertson received December 9, 2014. Action: To receive and file the action minutes of the Planning Commission meeting of December 3, 2014. (f)RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF SEPTEMBER 15, 2014. City Council Minutes 12-09-14 Page 14153 Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of September 15, 2014. (g)RECOMMENDATION TO RECEIVE AND FILE THE ATTACHED LIST, PREPARED FOR POSTING BY THE CITY CLERK PURSUANT TO STATE LAW, OF ALL REGULAR AND ONGOING HERMOSA BEACH BOARD, COMMISSION AND COMMITTEE APPOINTIVE TERMS WHICH WILL EXPIRE DURING THE 2015 CALENDAR YEAR. Memorandum from City Clerk Elaine Doerfling dated November 26, 2014. Action: To receive and file the list, prepared for posting by the City Clerk pursuant to State law, of all regular and ongoing Hermosa Beach board, commission and committee appointive terms which will expire during the 2015 calendar year, as recommended by the City Clerk. (h)RECOMMENDATION TO: (1) AUTHORIZE STAFF TO ISSUE A CONTRACT CHANGE ORDER TO VASILJ, INC. FOR THE CIP NO. 13-401 TO CONSTRUCT THE HERONDO STREET RECLAIMED WATERLINE IN THE AMOUNT OF $138,130; (2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MAKE CHANGES AS NECESSARY WITHIN THE PROJECT BUDGET; AND (3) APPROPRIATE THE $40,000 GRANT FROM WEST BASIN WATER DISTRICT TO A NEW GRANT FUND. Memorandum from Project Manager Victor Chavez dated December 1, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. Action: To approve the staff recommendation to: 1) Authorize staff to issue a contract change order to Vasilj, Inc. for the CIP No. 13-401 to construct the Herondo Street reclaimed waterline in the amount of $138,130; 2) Authorize the Director of Public Works to make changes as necessary within the Project budget; and 3) Appropriate the $40,000 grant from West Basin Water District to a new grant fund. Motion Fangary, second DiVirgilio. The motion carried, noting the absence of Barragan. (i)RECOMMENDATION TO REJECT ALL BIDS FOR CIP NO. 11-537 SOUTH PARK PHASE 1 IMPROVEMENTS-PLAYGROUND REMODEL AND DIRECT STAFF TO ISSUE A NEW “NOTICE INVITING BIDS” FOR THE PROJECT. Memorandum from Associate Engineer Mondher Saied dated December 2, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. City Council Minutes 12-09-14 Page 14154 Interim Public Works Director Strickfaden presented the staff report and responded to Council questions. Action: To approve the staff recommendation to: 1) Reject all bids for CIP No. 11-537 South Park Phase 1 Improvements – Playground Remodel; and 2) Direct staff to issue a new “Notice Inviting Bids” for the Project. Motion Fangary, second DiVirgilio. The motion carried, noting the absence of Barragan. (j)RECOMMENDATION TO APPROVE AN AGREEMENT WITH PENCO ENGINEERING TO PROVIDE SEWER FEE STUDY SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $20,000. Memorandum from Interim Public Works Director Diane Strickfaden dated December 1, 2014. This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. Action: To approve an agreement with Penco Engineering to provide Sewer Fee Study services for a not-to-exceed amount of $20,000. Motion Fangary, second DiVirgilio. The motion carried, noting the absence of Barragan. (k)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72362 FOR A 2-UNIT CONDOMINIUM PROJECT AT 705 1ST PLACE. Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Action: To adopt Resolution No. 14-6931, entitled “A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72362, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 705 1ST PLACE IN THE CITY OF HERMOSA BEACH, CALIFORNIA,” as recommended by staff. (l)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72450 FOR A 2-UNIT CONDOMINIUM PROJECT AT 708 2nd STREET. Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Action: To adopt Resolution No. 14-6932, entitled “A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72450, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 708 2ND STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA,” as recommended by staff. (m)RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL PARCEL MAP #72277 FOR A 2-UNIT CONDOMINIUM PROJECT AT 633 City Council Minutes 12-09-14 Page 14155 5TH STREET.Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Action: To adopt Resolution No. 14-6933, entitled “A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72277, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 633 5TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA,” as recommended by staff. (n)RECOMMENDATION TO: (1) ACCEPT THE WORK PERFORMED BY ALL AMERICAN ASPHALT, INC. FOR CIP NO. 13-127 AS COMPLETE; (2) AUTHORIZE THE MAYOR TO SIGN THE NOTICE OF COMPLETION; AND (3) AUTHORIZE STAFF TO RELEASE PAYMENT TO ALL AMERICAN ASPHALT, INC. (NO EARLIER THAN 35 DAYS FOLLOWING FILING OF NOTICE OF COMPLETION). Memorandum from Project Manager Victor Chavez dated December 1, 2014. Action: To approve the staff recommendation to: 1) Accept the work performed by All American Asphalt, Inc. for the CIP No. 13-127 as complete; 2) Authorize the Mayor to sign the Notice of Completion; and 3) Authorize staff to release payment to All American Asphalt, Inc. (no earlier than 35 days following filing of Notice of Completion). At 8:34 p.m., the order of the agenda moved to Municipal Matter item 6(b). 3.CONSENT ORDINANCES – None 4.ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(h), (i) and (j) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. 5.PUBLIC HEARINGS – None 6.MUNICIPAL MATTERS (a)UPDATE ON E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT; CONSIDERATION OF COMMUNICATIONS PLAN, COUNCIL UPDATES, CAMPAIGNING ISSUES; TIMING OF DISCUSSION ON POTENTIAL DEBT FINANCING AND CITY YARD RELOCATION ISSUES; AND/OR DIRECTION ON OTHER MATTERS CONCERNING THE PROJECT. (Continued from meeting of October 14, 2014)Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Supplemental letters from Claudia Berman and Kathy Sliff, both City Council Minutes 12-09-14 Page 14156 received December 7, 2014. Supplemental letter from Scott Hebl received December 9, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly, City Attorney Jenkins, and Public Information Officer Casey also responded to Council questions. Coming forward to address the Council on this item were: Craig Cadwallader, Surfrider Foundation South Bay Chapter Jeff Duclos Phil Friedl Michael Binder Dency Nelson Chris Prenter Martha Logan Arcadia Keane Lauren Pizer Mains George Barks Stacey Armato Betsy Ryan (Mayor Pro Tem Barragan returned to the meeting at 10:39 p.m.) Action: To approve the staff recommendation to: 1) Approve the Communications Plan; 2) Confirm that Council desires to be provided monthly updates at City Council meetings; 3) Provide direction regarding timing of Council discussion of options for relocation of the City Maintenance Yard should the ballot measure pass; 4) Provide direction that no campaign materials may be distributed or deposited at City Hall, the City Council lobby and Chambers, or within any City buildings where it may be mistaken for official City literature; 5) Affirm that the City Manager will maintain a Fact Check sheet on the City’s website regarding factually incorrect or misleading campaign materials that have been investigated and report the result of investigations made at City Council meetings; and 6) Provide direction on other matters addressed in this report as may be desired, and make revisions as well. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. Further Action: To direct staff to return with a compilation of the finance work that has been done by staff and consultants (as generally outlined in the CBA), with further direction for staff to include a “bond 101” briefing. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (At 11:30 p.m., Mayor pro tem Barragan left the meeting) City Council Minutes 12-09-14 Page 14157 (b)SUPPLEMENT TO AWARD THE DOWNTOWN PUBLIC SAFETY CAMERA BID. (Continued from meeting of August 26 and November 13, 2014) Memorandum from Police Chief Sharon Papa dated November 4, 2014. Police Chief Papa presented the staff report and responded to Council questions. Chris Jeske of Sierra Group came forward to respond to Council questions. Coming forward to address the Council on this item were: JD Wilcox Jeff Duclos Jess Lurie Ray Dussault Ute Lorenz Tracy Hopkins Action: To approve the staff recommendation to: 1) Award the Downtown Public Safety Camera bid to Sierra Group; 2) Authorize the City Manager to sign an agreement with Sierra Group to install a security camera system downtown. [The total project cost is $235,588.46. Partial funding was approved in the 2013-2014 budget utilizing COPS Funds ($123,914). Additional funding needs to be appropriated from the Asset Forfeiture Fund ($69,074.02), the General Fund ($16,682.44), and additional COPS funds of $25,918 to complete the project]; and 3) Review and approve the Public Safety Camera System Policy (with one correction discussed this evening) to be implemented by the Chief of Police. Motion Barragan, second Fangary. The motion carried by a unanimous vote. At 9:10 p.m., the meeting recessed. At 9:29 p.m., the meeting reconvened, with Mayor pro tem Barragan absent, and the order of the agenda moved to item 4, followed by items 6(a) and 6(c). (c)RECEIVE INFORMATION ON GENERAL PLAN/COASTAL LAND USE PLAN: VISION AND GUIDING PRINCIPLES. Memorandum from Community Development Director Ken Robertson dated December 9, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. No one came forward to address the Council on this item. Action: To receive and file the report in preparation for the December 16th Joint City Council/Planning Commission Study Session on General Plan/Coastal Land Use Plan Update: Direction on Vision and Guiding Principles, and Way Forward. City Council Minutes 12-09-14 Page 14158 Motion DiVirgilio, second Petty. The motion carried, noting the absence of Barragan. (d)REVIEW OF PLANNING COMMISSION RECORD CONCERNING SEMI- ANNUAL REVIEW OF CONDITIONAL USE PERMITS ALLOWING ON-SALE ALCOHOL IN CONJUNCTION WITH A RESTAURANT PERTAINING TO AMERICAN JUNKIE AND PATRICK MALLOY’S LOCATED AT 50A AND 58- 60 PIER AVENUE, RESPECTIVELY, AND DETERMINATION OF WHETHER TO SET CONDITIONAL USE PERMIT(S) MODIFICATION/REVOCATION HEARING. Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Supplemental letter (with attachments) from Sheryl Main received December 8, 2014. This item was postponed to the December 16, 2014 meeting. 7.MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER – None 8.MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL – None 9.OTHER MATTERS - CITY COUNCIL (a)Request from Councilmember Fangary for City Council to direct staff to return January 27, 2015 to consider a resolution opposing the oil measure. Due to the absence of Mayor pro tem Barragan, Councilmember Fangary withdrew his request until the next meeting. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned in memory of Doug Schneider on Tuesday, December 9, 2014, at the hour of 11:46 p.m. to an Adjourned Regular meeting on Tuesday, December 16, 2014 starting at 6:00 p.m., for the purpose of conducting: (1) a joint study session with the Planning Commission on General Plan/Coastal Land Use Plan Update: Direction on Vision, Guiding Principles and Way Forward; (2) a continuation of the Council meeting; and (3) a closed session. _______________________________ ________________________________ City Clerk Deputy City Clerk City Council Minutes 12-16-14 Page 14159 MINUTES OF THE ADJOURNED REGULAR MEETING of the City of Hermosa Beach, California, held on Tuesday, December 16, 2014, at the hour of 6:00 p.m. PLEDGE OF ALLEGIANCE – Mayor Tucker ROLL CALL: Present:Fangary, Petty, Mayor Tucker Absent:DiVirgilio (arrived at 6:15 p.m.), Barragan (arrived at 7:55 p.m.) 1.CITY COUNCIL/PLANNING COMMISSON JOINT STUDY SESSION PLANNING COMMISSION: Present: Allen, Hoffman, Pizer, Perrotti, Chairman Flaherty Absent: None (a)GENERAL PLAN/COASTAL LAND USE PLAN UPDATE: DIRECTION ON VISION AND GUIDING PRINCIPLES, AND WAY FORWARD. Memorandum from Community Development Director Ken Robertson dated December 9, 2014. Supplemental letter (with attachments) from Sheryl Main dated December 16, 2014. Community Development Director Robertson said this meeting is for the purpose of receiving Council direction regarding the vision and guiding principles of the General Plan/Coastal Land Use Plan. He then introduced, from Raimi + Associates, Matthew Burris, Associate Principal, AICP, LEED- AP, and Leeanne Singleton, AICP, LEED AP, Senior Planner, who gave a PowerPoint presentation of their draft vision and draft guiding principles. Councilmember DiVirgilio arrived at 6:15 p.m. OVERVIEW OF PURPOSE AND PROCESS: Mr. Burris and Ms. Singleton of Raimi + Associates gave a brief overview of the purpose and process of the General Plan/Coastal Land Use Plan. DIRECTION ON VISION STATEMENT: (All public comment was taken at this time.) Coming forward to address the Council on this item were: Gila Katz Julian Katz Andrea Giancoli George Schmeltzer Mary Campbell Jim Sullivan Roger Carrillo City Council Minutes 12-16-14 Page 14160 Planning Commissioners shared comments and Council provided direction. Planning Commissioner Kent Allen asked that this meeting be adjourned in memory of Susan Behrens. DIRECTION ON GUIDING PRINCIPLES: Planning Commissioners shared comments and Council provided direction. NEXT STEPS Planning Commissioners shared comments and Council provided direction. 2.PLANNING COMMISSION MEETING ADJOURNMENT – 7:29 pm At 7:30 p.m., the City Council meeting recessed. At 7:55 p.m., the meeting reconvened, with all Councilmembers present. 3.CITY COUNCIL ITEMS Action: To add Announcements to the agenda and change the order of the agenda to hear item 3(d) before item 3(c), per City Attorney Jenkins. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ANNOUNCEMENTS – Councilmember Fangary praised the December 13 open house at the Police Department; announced the Kiwanis Club’s tree lot at the of Pier Avenue/Pacific Coast Highway intersection; said the agenda did not adequately describe the Closed Session item, so he would not attend. Mayor pro tem Barragan apologized for missing this evening’s joint meeting with the Planning Commission; announced the Environmental Impact Forum to be held February 12 at the Hermosa Community Center. Mayor Tucker encouraged participation in the 23rd annual Beach Cities Toy Drive, which culminates with a wrapping party on December 20 at the Joslyn Center in Manhattan Beach. RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. City Manager Bakaly noted the cancellation of the Council’s holiday dinner on December 18 and the City Council retreat on December 19. Action: To receive and file Tentative Future Agenda Items, as revised above. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. (a)REVIEW OF PLANNING COMMISSION RECORD CONCERNING SEMI- ANNUAL REVIEW OF CONDITIONAL USE PERMITS ALLOWING ON-SALE City Council Minutes 12-16-14 Page 14161 ALCOHOL IN CONJUNCTION WITH A RESTAURANT PERTAINING TO AMERICAN JUNKIE AND PATRICK MALLOY’S LOCATED AT 50A AND 58- 60 PIER AVENUE, RESPECTIVELY, AND DETERMINATION OF WHETHER TO SET CONDITIONAL USE PERMIT(S) MODIFICATION/ REVOCATION HEARINGS. (Continued from meeting of December 9, 2014) Memorandum from Community Development Director Ken Robertson dated December 2, 2014. Supplemental email from Sheryl Main received December 8, 2014. Community Development Director Robertson presented the staff report and responded to Council questions. Police Chief Papa also responded to Council questions. Coming forward to address the Council on this item were: Fred Hahn, Patrick Molloy's Kevin Barry, American Junkie Chris Pike, American Junkie Deborah Fox, attorney Meyers Nave Ray Dussault Jim Sullivan Sheryl Main Action: To receive and file the report, and direct staff to continue working on the matter. Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. At 9:34 p.m., the meeting recessed. At 9:45 p.m., the meeting reconvened. PUBLIC COMMENTS: Coming forward to address the Council at this time were: Jim Sullivan Clayton Shepherd Alice Villalobos At 9:54 p.m., the order of the agenda moved to item 3(d). (b)OTHER MATTERS: REQUEST FROM COUNCILMEMBER FANGARY FOR CITY COUNCIL TO DIRECT STAFF TO RETURN JANUARY 27, 2015 TO CONSIDER A RESOLUTION OPPOSING THE OIL MEASURE. Councilmember Fangary withdrew his request. City Council Minutes 12-16-14 Page 14162 At 10:37 p.m., the order of the agenda moved to item 3(e), the closed session. (c)ALLEGATION OF BROWN ACT VIOLATION UNDER GOVERNMENT CODE SECTION 54960.2. THE CITY COUNCIL WILL RESPOND TO THE ALLEGATION OF BROWN ACT VIOLATION AND REQUEST TO CEASE AND DESIST SET FORTH IN THE ATTACHED LETTER FROM RAYMOND DUSSAULT DATED DECEMBER 11, 2014. Supplemental staff report from City Attorney Jenkins dated December 15, 2014, in response to Mr. Dussault’s letter. City Attorney Jenkins presented his staff report and responded to Council questions. Coming forward to address the Council on this item was: Raymond Dussault, spoke to his letter Action: To receive and file. Motion Fangary, second Barragan. The motion was replaced by a substitute motion. Substitute Action: To authorize Mayor Tucker to transmit to Mr. Dussault a letter of response, per option 2, as revised based upon tonight’s discussion. Motion DiVirgilio, second Petty. The motion carried 3-2, noting the dissenting votes of Barragan and Fangary. (e)CLOSED SESSION PUBLIC COMMENTS – No one came forward to address the Council on any closed session agenda items. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1)MINUTES: Approval of minutes of Closed Session meeting held on December 9, 2014. 2)CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Representative: Mayor Unrepresented Employee: City Manager ADJOURN TO CLOSED SESSION – The Adjourned Regular meeting of the City Council of the City of Hermosa Beach adjourned at 10:38 p.m., Tuesday, December 16, 2014, to a closed session, with all Councilmembers present. City Council Minutes 12-16-14 Page 14163 RECONVENE TO OPEN SESSION – At the hour of 11:20 p.m., the Closed Session adjourned to the Adjourned Regular Meeting. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, December 16, 2014, at the hour of 11:21 p.m. to the Regular meeting of Tuesday, January 13, 2015 in Council Chambers. _______________________________ ________________________________ City Clerk Deputy City Clerk Tuesday, January 13, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Peter Tucker Mayor Pro Tem Nanette Barragan Councilmembers Carolyn Petty Hany Fangary Michael DiVirgilio Meeting Minutes - Draft January 13, 2015City Council Meeting Minutes - Draft 6:00 P.M. – STUDY SESSION CALL TO ORDER –6:10 p.m. PLEDGE OF ALLEGIANCE – Michael Bell ROLL CALL:Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None EVENTS POLICY DISCUSSION (CONTINUED) Memorandum from Assistant to the City Manager Diane Strickfaden. ID#2014-0129 SPECIAL EVENTS POLICY DISCUSSION Study Session Presentation 01.13.15 Ocean Spray App Attachments: 1. TYPES OF EVENTS (This item was addressed at the City Council Study Session of September 9, 2014) • Summary: At the Study Session of September 9, 2014, the City Council discussed one of the policy questions (Types of Events) and provided feedback stating that Council was currently satisfied with the family friendly nature of most events, and would continue to rely on staff to regulate events that did not meet City obligations. In addition, Council stated that they did not want to regulate special event sponsors (including alcohol sponsors) at this time. The Study Session was then continued to a future meeting. For the purposes of this report, staff will begin with policy question two, below, titled “Quantity of Events.” 2. QUANTITY OF EVENTS • Does the Council wish to limit the number of total special events that can be scheduled in a year? 3. SIZE OF EVENTS • Does the Council wish to place a limit on the number of events based on size/category? 4. RETURN ON INVESTMENTS 5. LEVEL OF OVERSIGHT • Does the Council desire to approve each event individually or delegate these duties to staff and the Parks and Recreation Commission? Page 1Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft 6. RELATIONSHIP TO GENERAL PLAN/LCP PROCESS • Does Council intend the direction provided today to serve as its definitive policy or more of an interim policy which may or should be revisited/confirmed as part of the future General Plan/Local Coastal Plan (LCP) update process? Assistant to the City Manager Strickfaden and City Manager Bakaly responded to Council questions. General discussion ensued. Council provided direction to staff. FIESTA DISCUSSION ID#2014-0127 FIESTA HERMOSA -REVIEW OF CONTRACT WITH CHAMBER OF COMMERCE Council Jan 13 Fiesta Hermosa Decision Making Tool Hermosa Decision Making Tool v1 4 Portrait Layout Fiesta Contract 2010 - 2014 SUPPLEMENTAL - Philanthropy Letters to Date (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - Presentation Slides Fiesta Hermosa (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - H Longacre re Chamber-Form-990s (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - H Longacre re Lack of Public Notice (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - Letter from Dency Nelson (added 1-13-15 at 930am).pdf Attachments: Memorandum from Assistant to the City Manager Strickfaden. Supplemental PowerPoint presentation received from Assistant to the City Manager Strickfaden on January 12, 2015. Supplemental letters of support submitted by Assistant to the City Manager Strickfaden on January 12, 2015. Two supplemental letters from Howard Longacre, both received January 12, 2015. Supplemental letter from Dency Nelson received January 13, 2015. By Council consensus, in the interest of time, this item would be discussed in detail during the Regular meeting. PUBLIC COMMENT Page 2Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft By Council consensus, it was agreed that Public Comment on this item would take place during the item's detailed discussion at the Regular meeting. ADJOURNMENT OF STUDY SESSION –7:18 p.m. 7:00 P.M. - REGULAR AGENDA CALL TO ORDER –7:30 p.m. PLEDGE OF ALLEGIANCE –Dorothy Yost ROLL CALL:Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent:None At 7:32 p.m., the order of the agenda moved to Proclamations/Presentations. At 7:49 p.m., the order of the agenda returned to the Closed Session Report. CLOSED SESSION REPORT –None ID#2014-0132 LITIGATION UPDATE: RAYMOND DUSSAULT V. ELAINE DOERFLING Dussault v. Doerfling-Court Opinion.pdfAttachments: City Attorney Jenkins said the judge in the expedited court hearing agreed with City Clerk Doerfling's position. ANNOUNCEMENTS Councilmember DiVirgilio spoke of the annual Man and Woman of the Year event hosted by the Hermosa Chamber of Commerce, and congratulated Mike Lacey, Comedy and Magic Club owner, and Janice Brittain, Public Works Commissioner, for receiving the honors. He announced the annual household hazardous waste event taking place in Hermosa on Saturday, January 24, adding that Athens Services will provide shredding services that day in the City Hall parking lot. Mayor pro tem Barragan invited everyone to an Environmental Impacts Forum to be held at 7 p.m. on Thursday, February 12 at the Hermosa Community Center, where impacts from the proposed oil project will be discussed. Mayor Tucker thanked all who participated in the annual Beach Cities Toy Drive and commended Hermosa's Man and Woman of the Year recipients. At this time, Police Chief Papa was invited forward. She clarified that the Police Department has not taken - and will not take - an official position on Measure O. Page 3Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft PROCLAMATIONS / PRESENTATIONS ID#2014-0136 HERMOSA BEACH LIBRARY BOOKMARK CONTEST WINNERS Kelly Hulbert, Los Angeles County Library Regional Youth Services Coordinator, gave an overview of the 35th annual event.She then invited forward Friends of the Library President Robert Luthardt and Vice President Dorothy Yost, who in turn invited forward Regina Ochoa, Children's Librarian. Ms. Ochoa introduced and congratulated the winners, while Mayor Tucker presented each winner with a Certificate of Recognition and a City pin. ID#2014-0137 SPECIAL OLYMPICS HOST TOWN UPDATE Jody Leventhal, Host Town Hermosa Beach Organizing Committee Chair, presented the update and invited everyone to pitch in, adding that donations may be made online at www.la2015.org. (At 7:49 p.m., the order of the agenda returned to Closed Session Report.) PUBLIC PARTICIPATION 1. ORAL AND WRITTEN COMMUNICATIONS Coming forward to address the Council were: Suni Keeling Raymond Dussault Dave Fulton Bob Rasmussen Jeff Duclos Gary Clifford Scott Hebl Barbara Ellman Jessica Guheen Jose Bacallao Sal Longo George Barks ID#2014-0124a)LETTER FROM RAYMOND DUSSAULT REGARDING OIL Raymond Dussault Letter.pdf SUPPLEMENTAL - Letter from Joe Galliani (added 1-13-15 at 930am).pdf SUPPLEMENTAL - Response from Councilmember Fangary (added 1-13-15 at 12pm).pdf Attachments: Supplemental letter from Joe Galliani received January 12, 2015. Supplemental letter of response from Councilmember Fangary received January 13, 2015. Page 4Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft Councilmember Fangary addressed his supplemental letter. No one came forward to address the Council on this item. Action: To receive and file the letter. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. 2. CONSENT CALENDAR Action: To approve the Consent Calendar. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2014-0134a)MEMORANDUM REGARDING CITY COUNCIL MINUTES Action: To receive and file the memorandum regarding City Council minutes. ID#2014-0121b)CHECK REGISTERS AND CANCELLATION OF CERTAIN CHECKS 12-04-14 12-11-14 12-18-14 12-18-14A 12-24-14 12-31-14 Cancellation of Checks.pdf Attachments: Memorandum from Finance Director Viki Copeland. Action: To ratify check registers and to approve cancellation of certain checks as recommended by the City Treasurer. ID#2014-0126c)TENTATIVE FUTURE AGENDA ITEMS (Revised 1/13/15 @ 9:30am) Tentative Future Agenda (REVISED 1-13-15).pdfAttachments: Supplemental revised edition dated January 13, 2015. Action: To receive and file Tentative Future Agenda Items. ID#2014-0106d)REVENUE AND EXPENDITURE REPORTS FOR NOVEMBER 2014 Page 5Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft Nov 2014 Revenue Report Nov 2014 Expenditure Report Nov 2014 Cash Balance Report Nov 2014 Treasurer's Report Attachments: Memorandum from Finance Director Copeland. Action: To receive and file the November 2014 Financial Reports. ID#2014-0122e)ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF NOVEMBER 3, 2014 EPAC Minutes 11-3-14.pdfAttachments: Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of November 3, 2014. ID#2014-0110f)ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF NOVEMBER 19, 2014 action minutes 11-19-14Attachments: Action: To receive and file the action minutes of the Public Works Commission meeting of November 19, 2014. ID#2014-0119g)ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF DECEMBER 2, 2014 December 2nd 2014 Parks Recreation and Community Resources Minutes-Final.docx Attachments: Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 2, 2014. ID#2014-0123h)RECOMMENDATION TO REJECT CLAIMS Claim Report Matthew Feurbringer.pdf Claim Report Carrie Wiley.pdf Claim Report Mark Bonfigli and Marisa Mora.pdf Attachments: RECOMMENDATION TO REJECT CLAIMS 1. Claimant: Feurbringer, Matthew Date of Loss: 12 12 14 Date Filed:12 22 14 Allegation:Property damage 2. Claimant: Wiley, Carrie Date of Loss: 11 26 14 Page 6Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft Date Filed:12 22 14 Allegation:Property damage 3. Claimant: Bonfigli, Mark & Mora, Marisa Date of Loss: 12 12 14 Date Filed:12 22 14 Allegation:Property damage Action: To reject the above-noted claims and refer them to the City's Liability Claims Administrator. ID#2014-0098i)AWARD CONSTRUCTION CONTRACT TO TIDAL MARINE FOR THE CIP 13-659 MUNICIPAL PIER STRUCTURAL REPAIRS PROJECT PHASE II Construction Contract.doc new Project Resolution.doc Attachments: Memorandum from Construction Manager/Consultant Eric Charlonne. Action: To approve the staff recommendation to: 1)Award the Construction Contract for CIP Project No. 13 659 Municipal Pier Structural Repairs Phase II Project to Tidal Marine Construction in the amount of $166,500.00; 2) Authorize the Mayor to execute and the City Clerk to attest subject to approval by the City Attorney; 3)Authorize the Director of Public Works to make changes as necessary within the project budget; and 4) Adopt Resolution No. 15-6934, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP PROJECT NO. 13-659 MUNICIPAL PIER STRUCTURAL REPAIRS - PHASE II PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT." ID#2014-0114j)PROJECT STATUS REPORT AS OF NOVEMBER 30, 2014 Smartsheet CIP Project Summary November 2014_01-05-15Attachments: Memorandum from Interim Public Works Director Strickfaden. Action: To receive and file the Public Works Project Status Report as of November 30, 2014. Page 7Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft ID#2014-0128k)APPROVAL OF LEASE EXTENSION FOR PROPERTY LOCATED AT 552 11TH PLACE (HERMOSA SELF-STORAGE) Hermosa Self Storage Property Lease amendment (3rd) 01-13-15.docAttachments: Memorandum from Finance Director Copeland. Action: To approve the staff recommendation to: 1) Approve the extension of the lease term for 60 days to March 31, 2015; and 2) Direct the City Manager to execute the attached extension of the lease. ID#2014-0131l)RESOLUTION APPOINTING DELEGATE AND ALTERNATE TO SERVE AS CITY’S REPRESENTATIVE ON THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS 14-xxxx SBCCOGAttachments: Memorandum from City Clerk Doerfling. Action: To adopt Resolution No. 15-6935, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING A DELEGATE AND ALTERNATE TO SERVE AS THE CITY'S REPRESENTATIVE ON THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG)." 3. CONSENT ORDINANCES –None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION –None 5. PUBLIC HEARINGS –None 6. MUNICIPAL MATTERS Page 8Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft ID#2014-0129a)SPECIAL EVENTS POLICY DISCUSSION Study Session Presentation 01.13.15 Ocean Spray App Attachments: Memorandum from Assistant to the City Manager Strickfaden. Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Dave Fulton Raymond Dussault Action: To receive and file, and direct staff to implement Council feedback received during both the earlier study session and this meeting. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2014-0127b)FIESTA HERMOSA -REVIEW OF CONTRACT WITH CHAMBER OF COMMERCE Council Jan 13 Fiesta Hermosa Decision Making Tool Hermosa Decision Making Tool v1 4 Portrait Layout Fiesta Contract 2010 - 2014 SUPPLEMENTAL - Philanthropy Letters to Date (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - Presentation Slides Fiesta Hermosa (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - H Longacre re Chamber-Form-990s (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - H Longacre re Lack of Public Notice (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - Letter from Dency Nelson (added 1-13-15 at 930am).pdf Attachments: Memorandum from Assistant to the City Manager Strickfaden. Supplemental PowerPoint presentation received from Assistant to the City Manager Strickfaden on January 12, 2015. Supplemental letters of support submitted by Assistant to the City Manager Strickfaden on January 12, 2015. Two supplemental letters from Howard Longacre, both received January 12, 2015. Supplemental letter from Dency Nelson received January 13, 2015. Assistant to the City Manager Strickfaden presented the staff report and Page 9Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. Coming forward to address the Council on this item were: Kimberlee MacMullan Jeff Duclos Raymond Dussault Lori Ford George Barks Ron Newman Councilmember Fangary disclosed ex parte communications. Action: To direct staff to return as soon as possible (ideally at the next meeting) with a three-year contract implementing feedback received during both the earlier Events Policy Discussion (study session) and this meeting, with some changes to be phased in over time; and to further direct staff to look into possible spending limitations on revenue received by the Chamber from the Fiesta. Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. ID#2014-0135c)Pacific Coast Highway Corridor Beautification Plan/ PCH/Aviation Mobility Improvement Plan FUNDING FOR PROJECT STUDY REPORT/PROJECT INITIATION DOCUMENT (psr/pid) CityHB_Updates_PCHAviation_FINAL.pdf SUPPLEMENTAL - Coop Agreement with CalTrans (added 1-12-15 at 6pm).pdf SUPPLEMENTAL - Updated Coop Agreement (added 1-13-15 at 330pm).pdf Attachments: Action: To (at 10:38 p.m.) extend the meeting past 10:30 p.m. Motion Fangary, Barragan second. The motion carried unanimously. Memorandum from Deputy Director/City Engineer Frank Bigdeli. Supplemental Cooperative Agreement from Interim Public Works Director Strickfaden received January 12, 2015. Supplemental updated Cooperative Agreement from Interim Director Strickfaden received January 13, 2015. Frank Bigdeli, Deputy Director/City Engineer, presented the staff report and responded to Council questions. Page 10Hermosa Beach Printed on 10/10/2015 January 13, 2015City Council Meeting Minutes - Draft Coming forward to address the Council on this item were: George Barks Ron Newman Action: To approve the staff recommendation to approve the expenditure of up to $190,000 for the completion of a Project Study Report/Project Initiation Document (PSR/PID) in order to apply for State and County funding for the Pacific Coast Highway/Aviation Mobility Improvement Plan. Motion DiVirgilio, second Fangary. The motion carried by a unanimous vote. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER –None 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS -CITY COUNCIL –None 9. OTHER MATTERS - CITY COUNCIL –None ADJOURNMENT The Regular Meeting of the Hermosa Beach City Council adjourned at 11:01 p.m., January 13, 2015, to the Regular meeting of Tuesday, January 27, 2015, with a Closed Session at 6:00 p.m., and the Regular Meeting at 7:00 p.m. in Council Chambers. Page 11Hermosa Beach Printed on 10/10/2015 Tuesday, January 27, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Peter Tucker Mayor Pro Tem Nanette Barragan Councilmembers Carolyn Petty Hany Fangary Michael DiVirgilio Meeting Minutes - Draft January 27, 2015City Council Meeting Minutes - Draft 6:00 P.M. - CLOSED SESSION CALL TO ORDER –6:00 p.m. ROLL CALL: Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent: None PUBLIC COMMENT: No one came forward during the open session to address the Council on Closed Session agenda items. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: DESIGNATION OF CITY REPRESENTATIVE FOR LABOR NEGOTIATION REGARDING CITY MANAGER COMPENSATION/BONUS PURSUANT TO GOVERNMENT CODE SECTION 54957.6 ID#2015-01721.MINUTES: Approval of minutes of Closed Session meeting held on December 16, 2014. ID#2015-01642.CONFERENCE WITH LABOR NEGOTIATOR: City Manager Compensation and 2014 Bonus - Government Code Section 54957.6 City Representative: Designated by City Council Unrepresented Employee: City Manager Closed Session Item 2-SUPPLEMENTAL from Councilmember Fangary (added 1-27-15 at 2pm).pdf Attachments: ID#2015-01743.CONFERENCE WITH LEGAL COUNSEL: Quarterly Litigation Update Existing Litigation - Government Code Section 54956.9(d)(1) a)Name of Case:Curtis v. City of Hermosa Beach, et al Los Angeles County Superior Court, Case Number: BC525796 b) Name of Case: Saad v. City of Hermosa Beach United States District Court, Case Number: CV14-3734 c)Name of Case:Leach v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: YC065648 d)Name of Case:Haas v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC511099 e)Name of Case:Merrill v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC532065 f)Name of Case:Bertucci v. City of Hermosa Beach Los Angeles County Superior Court, Case Number: BC543237 g)Name of Case:Roberts et al v. City of Hermosa Beach Page 1Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft Los Angeles County Superior Court, Case Number: BC544495 h)Name of Case:Yrigoyen v. City of Hermosa Beach Los Angeles Central Court, Case Number: BC561167 RECESS TO CLOSED SESSION – 6:01 p.m. RECONVENE TO OPEN SESSION – 7:00 p.m. RECESS TO REGULAR AGENDA – 7:00 p.m. 7:00 P.M. - REGULAR AGENDA CALL TO ORDER –7:14 p.m. PLEDGE OF ALLEGIANCE –Michael Bell ROLL CALL: Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent: None ANNOUNCEMENTS Councilmember Fangary said he would be attending a meeting of the Independent Cities Association January 30 and 31; and invited everyone to an open forum on January 30 regarding Measure O, as well as a Community Presentation for the proposed E&B Oil Drilling & Production Project on February 11. Page 2Hermosa Beach Printed on 10/10/2015 CLOSED SESSION REPORT City Attorney Jenkins reported: (1) no public comment was received before Council recessed to Closed Session; (2) Mayor Tucker and Councilmember Petty had been named labor negotiators for City Manager Bakaly's compensation/bonus; (3) he had provided a litigation update with no reportable actions; (4) the issue of the City Manager's compensation/bonus would be continued to a future Closed Session; and (5) asked that Council ratify the action taken at this evening’s Closed Session. Action: To designate Mayor Tucker and Councilmember Petty as labor negotiation representatives for City Manager compensation. Motion DiVirgilio, second Petty. The motion carried 3-2, noting the abstentions of both Barragan and Fangary. January 27, 2015City Council Meeting Minutes - Draft Mayor pro tem Barragan invited everyone to the February 12 Environmental Impacts Forum to be held at the Hermosa Community Center. Mayor Tucker said he, along with City Manager Bakaly and Public Works Director Brozyna, recently met with Caltrans regarding improvements at the intersection of Aviation Boulevard and Pacific Coast Highway, and added that Caltrans is on board with implementation. ID#2015-0162 INTRODUCTION OF NEW PUBLIC WORKS DIRECTOR ANDREW BROZYNA Andrew Brozyna Press Release 01-07-15.pdfAttachments: City Manager Bakaly introduced the City's new Public Works Director, Andrew Brozyna. Mr. Brozyna came forward to share his background and experience, and said he appreciates the opportunity and looks forward to working with everyone. PROCLAMATIONS / PRESENTATIONS ID#2015-0163 SWEARING-IN OF NEW POLICE CAPTAIN MILTON MCKINNON AND INTRODUCTION OF CRIME ANALYST JENETTE OSBORNE Police Chief Papa swore in new Captain Milton McKinnon, sharing his background and experience. His wife Christina pinned his badge on and Mayor Tucker administered the Oath of Office. Captain McKinnon said he looks forward to assisting Chief Papa and making the "best little beach city" even better; also thanked his family, peers and the community for their support. Chief Papa then introduced the City's new Crime and Intelligence Analyst, Jenette Osborne, sharing her background and experience. Ms. Osborne said she was excited to work in Hermosa and looks forward to this opportunity. REPORT 15-0173 LEADERSHIP HERMOSA BEACH 2015 CLASS PROJECT SUPPLEMENTAL FitFest Flyer (added 4-29-15 at 4pm).pdfAttachments: Page 3Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft This item was continued. ID#2015-0165 SPECIAL OLYMPICS HOST TOWN UPDATE Presentation Slides-Host Town Update 01-27-15.pdfAttachments: Jody Leventhal, Hermosa Beach Organizing Committee Chair/Rotary Club member, gave a PowerPoint presentation; said there is still a need for additional corporate sponsorship; invited everyone to various upcoming fundraisers; and encouraged residents to donate. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: Coming forward to address the Council at this time were: Alicia Villareal Suni Keeling Dave Fulton Ray Dussault Name not given (Teamsters representative) Miyo Prassas Isabella Bacallao Name indistinct SaraJane Bacallao Name indistinct Patrick Mejia Jose Bacallao Allan Mason Julian Katz Michael Collins Betsy Ryan Dency Nelson Guy Hamilton Mimi Lopata Miguel Cruz Natasha Mernov Barbara Ellman Chris Brown Jeffrey Smith Lori Armendariz Jackie Tagliaferro George Barks Page 4Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft Gary Brown Martha Logan Sandy Seamann 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (l) with the exception of items 2(e), (j), (k) and (l), which were removed for discussion in item 4, but is shown in order for clarity: 2(e) and (l) Fangary, 2(j) Barragan, and 2(k) Tucker. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2015-0145a)MEMORANDUM REGARDING CITY COUNCIL MINUTES Action: To receive and file the memorandum. ID#2015-0147b)CHECK REGISTERS 01-08-15 1-15-15 Attachments: Action: To ratify the check registers. ID#2015-0158c)TENTATIVE FUTURE AGENDA ITEMS Tentative Future Agenda.pdfAttachments: Action: To receive and file Tentative Future Agenda Items. ID#2015-0167d)REVENUE AND EXPENDITURE REPORTS CITY TREASURER’S AND CASH BALANCE REPORT FOR DECEMBER 2014 Action: To receive and file the December 2014 Financial Reports. ID#2015-0144e)ACTION SHEET OF THE PLANNING COMMISSION MEETING OF JANUARY 20, 2015 pcaction.docAttachments: This item was removed from the consent calendar by Councilmember Fangary for discussion later in the meeting. City Manager Bakaly responded to Council questions. Action: To receive and file the minutes of the Planning Commission Page 5Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft meeting of January 20, 2014. Motion Petty, second Fangary. The motion carried by a unanimous vote. ID#2015-0149f)PROJECT STATUS REPORT AS OF DECEMBER 31, 2014 CIP Project Summary DEC 2014_01-20-15Attachments: Action: To receive and file the report. ID#2015-0166g)RECOMMENDATION TO REJECT CLAIMS Williams.pdf Benanti.pdf Attachments: Action: To reject the above-noted claims and refer them to the City's Liability Claims Administrator. ID#2015-0142h)APPROPRIATE EQUIPMENT REPLACEMENT FUNDS TO REPLACE TWO LICENSE PLATE READER SYSTEMS ON POLICE VEHICLES Advanced Electronics Quote 10-2014.pdf Advanced Electronics Letter 10-2014.pdf Attachments: Action: To approve the staff recommendation to appropriate equipment replacement funds to replace two license plate reader systems on police vehicles. ID#2015-0146i)ESTABLISH A “SPECIAL OLYMPICS HOST TOWN” CITY COUNCIL SUBCOMMITTEE, APPOINT TWO MEMBERS, AND AMEND THE COUNCIL COMMITTEE APPOINTMENT LIST Appt.List.4 add-onAttachments: Action: To establish a "Special Olympics Host Town" City Council subcommittee. ID#2015-0151j)APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $108,529 WITH RINCON CONSULTANTS, INC. TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE SKECHERS DESIGN CENTER AND EXECUTIVE SUITES PROJECT PROPOSED BY SKECHERS USA ON PACIFIC COAST HIGHWAY PSA Skechers EIR-Rincon.pdf Consultant Proposal Cost Estimates Attachments: This item was removed from the consent calendar by Mayor pro tem Page 6Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft Barragan for discussion later in the meeting. City Attorney Jenkins responded to Council questions. Action: To approve staff recommendation. Motion Barragan, second DiVirgilio. The motion carried by a unanimous vote. ID#2015-0154k)RELOCATION OF AT&T WIRELESS FACILITY FROM 29TH COURT TO THE KIWANIS BUILDING AT 2515 VALLEY DRIVE This item was removed from the consent calendar by Mayor Tucker for separate discussion later in the meeting. City Attorney Jenkins responded to Council questions. Emily Murray, Counsel for AT&T, came forward to respond to Council questions. Action: To approve relocating the AT&T wireless facility. Motion Tucker, second DiVirgilio. The motion carried by a unanimous vote. Further Action: To receive and file with the understanding that this item will return to Council at a future date for further discussion. Motion Barragan, second Fangary. The motion carried by a unanimous vote. ID#2015-0152l)RECOMMENDATION TO APPROVE THE 2015 SPECIAL EVENTS CALENDAR WITH SHORT TERM CHANGES TO VOLLEYBALL TOURNAMENTS; PROVIDE CLARITY REGARDING APPROVAL OF EVENTS OF LESS THAN 500 PEOPLE AND; PROVIDE DIRECTION TO STAFF ABOUT WHETHER TO BRING FORTH A MUNICIPAL CODE AMENDMENT REGARDING APPROVAL OF EVENTS AT A FUTURE CITY COUNCIL MEETING (Assistant to the City Manager Diane Strickfaden) Page 7Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft HBMC Section 12.28 Special Event Permits 2015 Calendar of Events Event Spreadsheet for Council Binders UPDATED 2.5.2015 SUPPLEMENTAL from Raymond Dussalt (added 1-27-15 at 2pm) SUPPLEMENTAL Memo from Diane Strickfaden (added 1-27-15 at 345pm) SUPPLEMENTAL from Suni-2015 Calendar of Events (added 2-9-15 at 5pm) SUPPLEMENTAL from Susan Fintland-Use of Volleyball Courts (added 2-9-15 at 5pm) SUPPLEMENTAL PRC Staff Rep Special Event Policy Changes 10-1-13 (added 2-10-15 at 11am) SUPPLEMENTAL Memo from Diane Strickfaden-FIN FEST (added 2-10-15 at 11am) Attachments: This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was subsequently continued. 3. CONSENT ORDINANCES —None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2e, j, k and l were heard at this time but are shown in order for clarity. 5. PUBLIC HEARINGS –None - 6. MUNICIPAL MATTERS ID#2015-0156a)STATUS REPORT ON E&B’S PROPOSED OIL DRILLING AND PRODUCTION PROJECT AND PRESENTATION ON FINANCING MECHANISMS TO FULFILL THE CITY’S OBLIGATIONS UNDER THE SETTLEMENT AGREEMENT SHOULD “MEASURE O” FAIL Summary of Proposed Development Agreement Development Agreement Supplement - Cost Benefit Analysis (added 1-23-15).pdf SUPPLEMENTAL Presentation Slides-CBA (added 1-26-15).pdf SUPPLEMENTAL Presentation Slides-Bonds 101(added 1-26-15).pdf SUPPLEMENTAL from Tom Morley (added 1-27-15 at 2pm).pdf SUPPLEMENTAL from Stacey Armato (added 1-27-15 at 3pm).pdf Attachments: Community Development Director Robertson presented the staff report Page 8Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. Kosmont Companies' Larry Kosmont, President/CEO, and Wil Solholt, Senior Vice President, gave a PowerPoint presentation and responded to Council questions. Dan Massiello, Kosmont Senior Vice President-Public Finance, also responded to Council questions. Coming forward to address the Council on this item were: Alicia Villareal Lauren Pizer Mains George Barks, submitted "Granted Public Trust Lands Standardized Reporting Form for the City of Newport Beach" Craig Cadwallader, Surfrider Foundation South Bay Chapter Jose Bacallao Barbara Ellman Betsy Ryan Proposed Action: To direct Kosmont Companies to revise the typographical error on page 8; to remove references to the applicant's CBA numbers; and to clarify that the Hermosa Beach Education Fund has not agreed whether to accept monies from E&B. Motion Fangary, second Barragan. The motion failed to garner a third affirmative vote. Action: To direct Kosmont Companies to revise the typographical error on page 8; and to clarify that the Hermosa Beach Education Fund has not agreed whether to accept monies from E&B. Motion Fangary, second Barragan. The motion carried by a unanimous vote. Additional Action: To continue items 2l and 6c, with the understanding that any scheduled special events would continue as approved until Council discussion takes place. Motion Fangary, second Barragan. The motion carried by a unanimous vote. The meeting recessed at 11:00 p.m. The meeting reconvened at 11:22 p.m. ID#2015-0102b)2013-14 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) (Including Report from Independent Auditor) SUPPPLEMENTAL CAFR (added 1-26-15 at 3pm).pdfAttachments: Kenneth Pun, Pun Group LLP Managing Partner/CPA, was invited forward to respond to Council questions. Page 9Hermosa Beach Printed on 10/10/2015 January 27, 2015City Council Meeting Minutes - Draft No one from the public came forward to address the Council on this item. Action: To receive and file the report. Motion Barragan, second Petty. The motion carried by a unanimous vote. ID#2015-0161c)REVIEW OF CLASSIFICATION AND COMPENSATION STUDY AND SELECTION OF COMPENSATION POLICY IN RELATION TO LABOR MARKET (Assistant to the City Manager Diane Strickfaden) Reso No. 14-6900-HPO-ValuingEmployees City Council Datasheet 2015-01-21 Comp Report Presentation 2015-01-27 Rev 4 SUPPLEMENTAL from Diane Strickfaden-Data Sheets 01-26-15 (added 2-10-15 at 12pm) Attachments: This item was continued. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER ID#2015-0160a)STRATEGIC PLAN ACTION AGENDA QUARTERLY UPDATE Strategic Plan and Action Agenda Tracking 1-2015Attachments: This item was continued. 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS -CITY COUNCIL –None 9. OTHER MATTERS -CITY COUNCIL –None ADJOURMENT –The Regular meeting of Tuesday, January 27, 2015 adjourned at 12:12 a.m., Wednesday, January 28, 2015, to the Regular meeting of February 10, 2015, starting with a Closed Session at 6:00 p.m., followed by the Regular agenda at 7:00 p.m. Page 10Hermosa Beach Printed on 10/10/2015 Tuesday, February 10, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Peter Tucker Mayor Pro Tem Nanette Barragan Councilmembers Carolyn Petty Hany Fangary Michael DiVirgilio Meeting Minutes - Draft Closed Session (2nd floor conference room -6pm), Regular City Council Meeting (Council Chambers - 7pm) February 10, 2015City Council Meeting Minutes - Draft 6:00 P.M. - CLOSED SESSION CALL TO ORDER –6:02 p.m. (in the Council Chambers) ROLL CALL: Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent: None PUBLIC COMMENT:No one came forward to address the Council before the Closed Session. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: ID#2015-0186a)CONFERENCE WITH LABOR NEGOTIATOR: City Manager Compensation and 2014 Bonus - Government Code Section 54957.6 (Continued from meeting of January 27, 2015) City Representatives: Mayor Tucker and Councilmember Petty Unrepresented Employee: City Manager RECESS TO CLOSED SESSION –6:05 p.m. (held in 2nd Floor Conference Room) RECONVENE TO OPEN SESSION/RECESS – 7:00 p.m. 7:00 P.M. - REGULAR AGENDA CALL TO ORDER –7:13 p.m. Judy Garland PLEDGE OF ALLEGIANCE –Judy Garland ROLL CALL: Present: Barragan, DiVirgilio, Fangary, Petty, Mayor Tucker Absent: None CLOSED SESSION REPORT –City Attorney Jenkins said the meeting was called to order in Chambers (per current protocol) to provide the opportunity to receive public comment (no one came forward), the Council then recessed to the 2nd Floor Conference Room to conduct the Closed Session, and no reportable action was taken. Page 1Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft ANNOUNCEMENTS - Councilmember Fangary spoke of attending the Independent Cities Association conference on January 30 and the Los Angeles County Cities Selection Committee event in Los Angeles last week; and announced the final Measure O informational forum February 11, at 7 p.m. at the Hermosa Community Theater. Councilmember Petty said the State Board of Equalization will offer free tax preparation assistance, with some maximum income requirements, at Cal State Dominguez Hills February 14 and Cal State L.A. February 21. Mayor pro tem Barragan announced the oil environmental impact forum at 7 p.m., February 12, at the Hermosa Beach Community Theatre, with a reception in the Historical Museum at 5 p.m. As requested by Mayor Tucker, City Clerk Doerfling announced the deadline to request an absentee ballot for the upcoming City election, saying requests must be received in her by office Tuesday, February 24. PROCLAMATIONS / PRESENTATIONS ID#2015-0187a)INTRODUCTION OF NEW HERMOSA BEACH LIBRARY MANAGER KELLY CONN Steven Klein, Los Angeles County Library Regional Administrator introduced Kelly Conn, citing her background and experience. Ms. Conn said she was happy for the opportunity and would appear at future meetings to make announcements about the library's goings-on. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: City Manager Bakaly and City Attorney Jenkins responded to Council questions. Coming forward to address the Council at this time were: Judy Garland Dency Nelson Sal Longo George Barks Mike Binder Bob Rassmussen Lauren Pizer Mains Greg Less Chris Miller Page 2Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft ID#2015-0188a)LETTERS FROM MIRA COSTA HIGH SCHOOL STUDENTS REGARDING INPUT ON OIL DRILLING Student Letters_Redacted.pdfAttachments: Councilmember Fangary commended Ms. Nielson's Mira Costa High School students for their well-researched letters. Action: To receive and file the letters. Motion Fangary, second DiVirgilio. The motion carried by a unanimous vote. 2. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (i) with the exception of the following items, which were removed for discussion in item 4, but are shown in order for clarity: 2(c) and 2(g) Tucker, and 2(h) Barragan. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2015-0195a)MEMORANDUM REGARDING CITY COUNCIL MINUTES Action: To receive and file the memorandum. ID#2015-0190b)CHECK REGISTERS (Finance Director Viki Copeland) 01-22-15 01-29-15 Attachments: Action: To ratify the check registers. ID#2015-0185c)TENTATIVE FUTURE AGENDA ITEMS Tentative Future Agenda.pdfAttachments: This item was removed from the consent calendar by Mayor Tucker for separate discussion later in the meeting. Action: To not receive the oil project update at the February 24 meeting. Motion Tucker, second DiVirgilio. The motion carried, noting the dissenting votes of Barragan and Fangary. Page 3Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft Final Action: To receive and file the Tentative Future Agenda Items. Motion Tucker, second DiVirgilio. The motion carried by a unanimous vote. ID#2015-0180d)RECOMMENDATION TO APPROVE ONGOING GENERAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND LOS ANGELES COUNTY (Assistant to the City Manager Diane Strickfaden) Resolution Adopting GSA w LA Co GSA w LA County Attachments: Action: To adopt Resolution No. 15-6936, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMSOA BEACH, CALIFORNIA, APPROVING ONGOING GENERAL SERVICES AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND LOS ANGELES COUNTY COVERING THE PERIOD FROM JULY 1, 2015 THROUGH JUNE 30, 2020.” ID#2015-x197e)THIS ITEM WAS MOVED TO MUNICIPAL MATTERS, AS ITEM 6d ID#2015-0103f)SUBJECT: FINAL MAP NO. 72447 (C.U.P. CON NO. 14-2, PDP NO. 14-2) LOCATION: 824 1st street APPLICANT(S): SE-SOCAL LLC REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL TRACT MAP FOR A SIX-UNIT COMMERCIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) ResolutionAttachments: Action: To adopt Resolution No. 15-6937, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 72447, FOR THE SUBDIVISION OF A SIX-UNIT COMMERCIAL CONDOMINIUM, LOCATED AT 824 FIRST STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA.” ID#2015-0178g)APPROVE AMENDMENT MAKING MINOR MODIFICATIONS TO PROFESSIONAL SERVICES AGREEMENT WITH RINCON CONSULTANTS, INC. TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE SKECHERS DESIGN CENTER AND EXECUTIVE OFFICES PROJECT (Community Development Director Ken Robertson) Amendment to AgreementAttachments: This item was removed from the consent calendar by Mayor Tucker for separate discussion later in the meeting. Page 4Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft City Manager Bakaly and City Attorney Jenkins responded to Council questions. Proposed Action: To direct staff to return for Council authorization with a more-detailed accounting of the additional costs. Motion Tucker. The motion died for lack of support. Action: To approve the amendment, as recommended by staff. Motion Tucker, second DiVirgilio. The motion carried by a unanimous vote. ID#2015-0155h)APPROPRIATE $61,665.88 FROM INSURANCE FUND FOR CONSULTANT COSTS FOR COMMUNITY PRESENTATIONS AND COST BENEFIT ANALYSIS IN CONNECTION WITH BALLOT MEASURE “O” REGARDING PROPOSED E&B OIL DRILLING AND PRODUCTION PROJECT (Community Development Director Ken Robertson) This item was removed from the consent calendar by Mayor pro tem Barragan for separate discussion later in the meeting. Action: To approve the staff recommendation. Motion Barragan, second DiVirgilio. The motion carried by a unanimous vote. ID#2015-0169i)CIP No. 12-153 FIRE DEPARTMENT HYBRID BEACON PROJECT COMPLETION OF CONTRACT AND ACCEPTANCE OF WORK (Public Works Director Andrew Brozyna) NOC.pdfAttachments: Action: To approve completion of the contract and acceptance of work. At 7:59 p.m., the order of the agenda moved to item 5(a). 3. CONSENT ORDINANCES –None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(c), (g) and (h) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calendar are shown with the item. 5. PUBLIC HEARINGS ID#2015-0192 AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH CHAMBER OF COMMERCE TO PROVIDE Page 5Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft FIESTAS HERMOSA (Assistant to the City Manager Diane Strickfaden) chamber of commerce fiestas 2015 chamber of commerce fiestas 2015, clean Fiesta Hermosa Application Decision Making Tool SUPPLEMENTAL from H. Longacre-Chamber Vendor Rates (added 2-9-15 at 5pm) SUPPLEMENTAL from H. Longacre-Chamber Sales Tax Reporting (added 2-9-15 at 5pm) SUPPLEMENTAL from H. Longacre-Chamber Proposed Contract (added 2-9-15 at 5pm) SUPPLEMENTAL from Dency Nelson-Fiesta Contract (added 2-9-15 at 5pm) SUPPLEMENTAL from Chamber-Implementation Timeline (added 2-9-15 at 5pm) SUPPLEMENTAL from J Alden-NO TO FIESTA FAIR (added 2-10-15 at 320pm) Attachments: Three supplemental letters from Howard Longacre, all dated February 8, 2015. Supplemental letter from Dency Nelson dated February 8, 2015. Supplemental timeline summary from Kimberlee MacMullan received February 9, 2015. Supplemental letter from J. Alden received February 10, 2015. Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. City Manager Bakaly, City Attorney Jenkins and Finance Director Copeland also responded to Council questions. Councilmember Fangary disclosed ex parte communications. Kimberlee MacMullan, Chamber President/CEO, with assistance from Ken Hartley, Chamber Chairman of the Board, gave a PowerPoint presentation. Ms. MacMullan also responded to Council questions. The public hearing opened at 8:37 p.m. Coming forward to address the Council on this item were: Dency Nelson Chris Miller Jessica Guheen, Parks, Recreation and Community Resources Advisory Commissioner George Barks The public hearing closed at 8:46 p.m. Page 6Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft Action: To approve, with changes agreed upon tonight, the three-year contract between the City of Hermosa Beach and the Chamber of Commerce to provide Fiestas Hermosa. Motion DiVirgilio, second Petty. The motion carried by a 3-2 vote, noting the dissenting votes of Barragan and Fangary. The meeting recessed at 9:37 p.m. The meeting reconvened at 9:57 p.m., and moved to item 6(d). 6. MUNICIPAL MATTERS ID#2015-0161a)REVIEW OF CLASSIFICATION AND COMPENSATION STUDY AND SELECTION OF COMPENSATION POLICY IN RELATION TO LABOR MARKET (Continued from meeting of January 27, 2015) (Assistant to the City Manager Diane Strickfaden) Reso No. 14-6900-HPO-ValuingEmployees City Council Datasheet 2015-01-21 Comp Report Presentation 2015-01-27 Rev 4 SUPPLEMENTAL from Diane Strickfaden-Data Sheets 01-26-15 (added 2-10-15 at 12pm) Attachments: Supplemental information from Assistant to the City Manager Strickfaden received February 10, 2015. City Manager Bakaly and Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. Doug Johnson, Ralph Andersen & Associates Vice President, gave a PowerPoint presentation highlighting key elements and findings of the study. No one came forward to address the Council on this item. Action: To receive and file the staff report. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2015-0152b)RECOMMENDATION TO APPROVE THE 2015 SPECIAL EVENTS CALENDAR WITH SHORT TERM CHANGES TO VOLLEYBALL TOURNAMENTS; PROVIDE CLARITY REGARDING APPROVAL OF EVENTS OF LESS THAN 500 PEOPLE AND; PROVIDE DIRECTION TO STAFF ABOUT WHETHER TO BRING FORTH A MUNICIPAL Page 7Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft CODE AMENDMENT REGARDING APPROVAL OF EVENTS AT A FUTURE CITY COUNCIL MEETING (Continued from meeting of January 27, 2015) (Assistant to the City Manager Diane Strickfaden) HBMC Section 12.28 Special Event Permits 2015 Calendar of Events Event Spreadsheet for Council Binders UPDATED 2.5.2015 SUPPLEMENTAL from Raymond Dussalt (added 1-27-15 at 2pm) SUPPLEMENTAL Memo from Diane Strickfaden (added 1-27-15 at 345pm) SUPPLEMENTAL from Suni-2015 Calendar of Events (added 2-9-15 at 5pm) SUPPLEMENTAL from Susan Fintland-Use of Volleyball Courts (added 2-9-15 at 5pm) SUPPLEMENTAL PRC Staff Rep Special Event Policy Changes 10-1-13 (added 2-10-15 at 11am) SUPPLEMENTAL Memo from Diane Strickfaden-FIN FEST (added 2-10-15 at 11am) Attachments: Supplemental letter from Raymond Dussault and memorandum from Assistant to the City Manager Strickfaden added January 27, 2015. Supplemental Event Spreadsheet for Council Binders UPDATED February 5, 2015. Supplemental letter from Suni (no last name) dated February 7, 2015. Supplemental letter from Susan Fintland dated February 8, 2015. Supplemental memorandum and supplemental information from Assistant to the City Manager Strickfaden, both dated February 10, 2015. Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins responded to Council questions. Coming forward to address the Council on this item were: Ray Dussault Dave Fulton Jessica Guheen, Parks, Recreation and Community Resources Commission member Bill Sigler Name indistinct Chris Brown Patrick Mejia Jeff Raedy No name given Jeff Smith Page 8Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft Proposed Action: 1) To approve the Special Events Calendar through June, 2015, including applications received since the January 27, 2015 Council meeting; 2) To approve the July-December, 2015 events no later than April, 2015; 3) To direct the Parks, Recreation and Community Resources Advisory Commission and staff to provide recommendations and a proposed structure for the following aspects of the City's special events policy: a. Short-term and long-term options on page 3 of the staff report; b. General policy changes such as limiting: the total number of events; events by category and/or during a specific time period; or just some volleyball events, defined either by the number of nets required or by attendance, with decision criteria for approval; 4) To direct the Commission and staff to review and recommend when they are required to approve events vs. when the Council should get involved; and 5) To direct the Commission and staff to recommend how to ensure the City retains flexibility with regard to strategically important events. Motion Petty, second Tucker. The vote on the main motion was suspended pending the outcome of the substitute motion. Proposed Substitute Action: To approve the full calendar with feedback from Council regarding new items; to implement short-term recommendations from Council feedback at tonight's meeting; and to direct the Commission to return in an expedient manner with long-term solutions to the problems discussed this evening. Motion DiVirgilio, second Tucker. The motion failed, due to the dissenting votes of Barragan, Fangary and Petty. Action: To amend the main motion to approve the Special Events Calendar through July, 2015, as restated: 1) To approve the Special Events Calendar through July, 2015, including those events whose applications have been received since the January 27, 2015 Council meeting; 2) To approve the August-December, 2015 events no later than April, 2015; 3) To direct the Parks, Recreation and Community Resources Advisory Commission and staff to provide recommendations and a proposed structure for the following aspects of the City's special events policy: Page 9Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft a. Short-term and long-term options on page 3 of the staff report; b. General policy changes such as consideration of limiting the total number of events, limiting events by category and/or during a specific time period, or limiting just some volleyball events; if the City wishes to limit volleyball events, determining factors for limitation must be defined, such as the number of nets required or attendance; 4) To direct the Parks, Recreation and Community Resources Advisory Commission and staff to review and recommend when they are required to approve events vs. when the Council should get involved; and 5) To direct the Parks, Recreation and Community Resources Advisory Commission and staff to recommend how to ensure the City retains flexibility with regard to strategically important events. Motion Petty, second Barragan. The main motion, as amended, carried 3-2, noting the dissenting votes of DiVirgilio and Tucker. Final Action: To deny approval of the Discovery Fin Fest Event for the 4th of July weekend. Motion Tucker, second Fangary. The motion carried by a unanimous vote. ID#2015-0193c)CARBON NEUTRALITY INITIATIVES: RECEIVE GREENHOUSE GAS EMISSIONS INVENTORY AND MEMO ON ECONOMIC/HEALTH BENEFITS OF CARBON NEUTRALITY; ACCEPT MUNICIPAL CARBON NEUTRAL PLAN AND ADOPT RESOLUTION OF MUNICIPAL CARBON NEUTRAL TARGET OF 2020; AUTHORIZE CLIMATE ACTION PLANNING SERVICES (BRENDLE GROUP); AND UPDATE ON RELATED INITIATIVES (Continued from meeting of February 10, 2015) (Environmental Analyst Kristy Morris) (1) EECAPwith GreenHouse Gas Inventory.pdf (2) Hermosa Beach Economic Benefits of Carbon Neutrality Follow-up Memo 020415.pdf (3) Brendle Group Report PPT Slides.pdf (4) Brendle Group Hermosa Beach Phase 2 Proposal.pdf (5) Hermosa Beach Municipal Carbon Neutral Plan -Executive Summary (February 2015).pdf (6) Hermosa Beach Municipal Carbon Neutral Plan (February 2015).pdf (7) Implementation Costs and Schedule-2020 target.pdf (8) Municipal Carbon Neutral Plan PPT Slides.pdf (9) Resolution- Municipal Carbon Neutral Target 2020.pdf (10) Transportation Info on City Website.pdf Attachments: Page 10Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft This item was continued to the meeting of February 24, 2015. ID#2015-0097d)AWARD PROFESSIONAL SERVICES AGREEMENT FOR CIP 13-664 CITY-WIDE BUILDING & FACILITIES ASSESSMENTS (Assistant to the City Manager Diane Strickfaden) HermosaBch-Buildiing Assess-CiviSource.pdf fee schedlue.pdf PSA 14.018 CivilSource.doc list of facilities Attachments: Assistant to the City Manager Strickfaden presented the staff report and responded to Council questions. City Manager Bakaly responded to Council questions. Mayor Tucker disclosed ex parte communications. Coming forward to address the Council on this item were: Marie Rice Chris Miller Miyo Prassas George Barks Stacey Armato Action: To approve the staff recommendation to: 1. Award a Professional Services Agreement to Civil Source in the amount of $143,636 to prepare reports as required pursuant to the City-Wide Building & Facilities Condition Assessment Request for Proposal; and 2. Authorize the Director of Public Works to make changes as necessary within the approved budget Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. Action: It was the consensus of the Council to direct staff to return with a list of all Council subcommittees on which members should be regularly reporting, and a standard reporting process. Action: It was also the consensus of the Council to extend the meeting, which had already exceeded the 10:30 p.m. time limit. At 10:44 p.m., the order of the agenda moved to item 6(a). Page 11Hermosa Beach Printed on 8/24/2015 February 10, 2015City Council Meeting Minutes - Draft 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER ID#2015-0189a)PIER SAFETY UPDATE (Fire Chief David Lantzer) Shark Ambassador Program Final Report 2014-12-23Attachments: City Manager Bakaly presented the staff report and responded to Council questions. Action: To receive and file the update. Motion Petty, second DiVirgilio. The motion carried by a unanimous vote. 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS -CITY COUNCIL –None 9. OTHER MATTERS -CITY COUNCIL –None ADJOURNMENT Action: To adjourn the Regular meeting on Wednesday, February 11, 2015, at 2:05 a.m.,to the Regular meeting of Tuesday, February 24, 2015, starting with a 6 p.m. Study Session in Council Chambers. Motion Tucker, second Barragan. The motion carried by a unanimous vote. Page 12Hermosa Beach Printed on 8/24/2015 Tuesday, February 24, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Peter Tucker Mayor Pro Tem Nanette Barragan Councilmembers Carolyn Petty Hany Fangary Michael DiVirgilio Meeting Minutes - Draft City Council Study Session: Midyear Budget Update (6:00pm) and Regular City Council Meeting (7:00pm) February 24, 2015City Council Meeting Minutes - Draft 6:00 P.M. – STUDY SESSION CALL TO ORDER –6:00 p.m. PLEDGE OF ALLEGIANCE –Geoff Hirsch ROLL CALL: Present: DiVirgilio, Fangary, Petty, Barragan, Mayor Tucker Absent: None ID#2015-0198a)MIDYEAR BUDGET REVIEW 2014-15 (Finance Director Viki Copeland) Revenue Detail Report Additional Appropriations Report Midyear CIP Spreadsheet Revisions CIP 14-502 Clark Field and Community Center Tennis Lighting CIP 14-503 Lawn Bowling Green Complex Lighting Budget Summary Report Budget Transfers Report Resolution - Increase to General Plan Maintenance Fees City Council Travel and Benefits SUPPLEMENTAL Presentation Slides from Viki Copeland (added 2-24-15 at 1pm).pdf Attachments: Director Copeland, with the assistance of Charlotte Newkirk, the City's new Accounting Supervisor, gave a PowerPoint presentation and responded to Council questions. City Manager Bakaly, Assistant to the City Manager Strickfaden, and Police Chief Papa also responded to Council questions. Discussion topics/points included: Priority-Based Budgeting Various fiscal health scenarios Timeline for repayment of the CalPERS side fund Potential increase in employees' pay Funding of capital improvements Financing options to pay the oil settlement should Measure O fail Possible uses for General Fund surplus State financing possibilities for certain projects Lighting for Clark Field Safe Route to School Lawn bowling field lighting Page 1Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft (Council unanimously approved the staff recommendations during the Regular meeting, item 6a.) PUBLIC COMMENT Coming forward to address the Council at this time were: Jessica Guheen, Parks, Recreation and Community Resources Advisory Commissioner George Renshaw Tony Baer Dave Mahoney William Forte Jonathan Martinez Joe Montana Geoff Hirsch No name given ADJOURNMENT OF STUDY SESSION –7:16 p.m. 7:00 P.M. - REGULAR AGENDA CALL TO ORDER –7:30 p.m. PLEDGE OF ALLEGIANCE –Adrienne Slaughter ROLL CALL: Present: DiVirgilio, Fangary, Petty, Barragan, Mayor Tucker Absent: None CLOSED SESSION REPORT –None ANNOUNCEMENTS Councilmember Fangary reminded everyone to vote March 3. He asked that tonight’s meeting be adjourned in memory of John Hudgens, who passed away earlier this month. Mayor pro tem Barragan said the February 12 Environmental Impacts Forum was a great event, and may be viewed on her website: www.nanettebarragan.com/events. She said she hoped for a big Election Day turnout. City Clerk Doerfling said today was the deadline for requesting vote-by-mail ballots, adding that those who missed the deadline may vote at polling places. She said she is working on a FAQs section about the election process for the City’s website, and said the election night results would be broadcast live from Council Chambers. Page 2Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft PROCLAMATIONS / PRESENTATIONS ID#2015-0223a)SOUTHERN CALIFORNIA EDISON UPDATE FROM REGION MANAGER RAYMOND POK Raymond Pok, Southern California Edison Region Manager, presented the update and responded to Council questions. He said the lighting at Clark Field would be expedited so that Hermosa Beach Little League can start on schedule. ID#2015-0222b)SPECIAL OLYMPICS HOST TOWN PRESENTATION Jody Leventhal, Host Town Hermosa Beach Chair, thanked the community and the Council for their tremendous support, and played a promotional video. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: Coming forward to address the Council at this time were: Name indistinct Mariano Alvarez Allan Mason Adrienne Slaughter Parker Herriott Bob Rasmussen Mike Collins George Barks Betsy Ryan ID#2015-0228a)LETTERS REGARDING HERMOSA BEACH SCHOOL DISTRICT FACILITIES Letter from Jim Hausle - school facility study.pdf Letter from Julie Nunis - considering existing buildings to address student overcrowding.pdf Letter from Linsey Miller - North School Building traffic.pdf Letter from Lynne Pope - Hermosa School District.pdf Attachments: Action: To receive and file the letters. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. Page 3Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft ID#2015-0229b)LETTERS REGARDING THE PROPOSED OIL DRILLING PROJECT Letter from Rio Frohoff - Input on Oil Drilling.pdf Letter from Robert Fortunato - Letter to the Editor.pdf Attachments: Action: To receive and file the letters. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. ID#2015-0230c)LETTER FROM DR. DARLENE ARDAVANY REGARDING CONCERNS OF VOLLEYBALL SCHEDULING Letter from Dr. Darlene Ardavany - Concerns regarding volleyball scheduling.pdf Attachments: Action: To receive and file the letter. Motion DiVirgilio, second Barragan. The motion carried by a unanimous vote. 2. CONSENT CALENDAR: Action: To approve consent calendar recommendations (a) through (i) with the exception of the following, which were removed for discussion in item 4, but are shown in order for clarity: 2(c), (g) and (i), Fangary. Motion DiVirgilio, second Petty. The motion carried by a unanimous vote. ID#2015-0224a)MEMORANDUM REGARDING CITY COUNCIL MINUTES Action: To receive and file the memorandum. ID#2015-0205b)CHECK REGISTERS (Finance Director Viki Copeland) 02-05-15 02-12-15 Attachments: Action: To ratify the check registers. ID#2015-0218c)TENTATIVE FUTURE AGENDA ITEMS (Continued from meeting of February 24, 2015) Tentative Future Agenda.docAttachments: This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was subsequently tabled to a future meeting. Page 4Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft ID#2015-0208d)REVENUE AND EXPENDITURE REPORTS FOR DECEMBER 2014 (Finance Director Viki Copeland) December 2014 Revenue Report December 2014 Expenditure Report Attachments: Action: To receive and file the December Financial Reports. ID#2015-0177e)CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Treasurer's Report Cash Balances Report Attachments: Action: To receive and file the reports. ID#2015-0227f)ACTION SHEET OF THE PLANNING COMMISSION MEETING OF FEBRUARY 17, 2015 pcaction.docAttachments: Action: To approve the minutes of the Planning Commission meeting of February 17, 2015. ID#2015-0207g)ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF JANUARY 21, 2015 (Continued from meeting of February 24, 2015) action minutes 1-21-15Attachments: This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was subsequently tabled to a future meeting. ID#2015-0215h)CITY CONSENT PER CITY LEASE TO MAKE MINOR MODIFICATIONS TO FAÇADE OF CITY OWNED BUILDING AT 1303 HERMOSA AVENUE PER (RETAIL FRONTAGE OF MUNICIPAL PARKING STRUCTURE BUILDING) (Community Development Director Ken Robertson) Letter of Request- ATMAttachments: Action: To approve the staff recommendation. ID#2015-0211i)REMOVAL OF GRANITE CUBICAL BOLLARDS AND RELOCATION OF PLAQUES ON PIER PLAZA Page 5Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft (Continued from meeting of February 24, 2015) (Associate Engineer Homayoun Behboodi) Attachment 1 PierPlazaLayout Attachment 2 Bollards, Disabled Markings, and Plaques Attachment 3 Areas for Relocation Attachments: This item was removed from the consent calendar by Councilmember Fangary for separate discussion later in the meeting. This item was subsequently tabled to a future meeting. ID#2015-0214j)PROJECT STATUS REPORT AS OF JANUARY 31, 2015 (Assistant to the City Manager Diane Strickfaden) CIP Project Summary JAN 2015 FinalAttachments: Action: To receive and file the Project Status Report. ID#2015-0199k)DATES FOR THE 2015-16 BUDGET (Finance Director Viki Copeland) Action: To receive and file the date of the 2015-16 Budget Workshop, to be held Thursday, May 21, 2015, 7 p.m. ID#2015-0191l)AWARD BID FOR PATIENT COTS (Fire Chief David Lantzer) RFP-Gurneys Bid Opening Log Sheet Attachments: Action: To award the bid, as recommended by staff. ID#2015-0194m)PURCHASE OF CARDIAC MONITOR-DEFIBRILLATORS (Fire Chief David Lantzer) RFB - Cardiac Monitors Cardiac Monitor Bid Recap 2014-07 Quote from ZOLL Attachments: Action: To approve the purchase, as recommended by staff. ID#2015-0175n)WITHDRAWAL FROM LA RICS (Fire Chief David Lantzer) Resolution Withdrawing From LA RICSAttachments: Action: To adopt Resolution No. 15-6938, entitled “A Resolution of the Page 6Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft City Council of the City of Hermosa Beach, California, withdrawing from membership in the Los Angeles Regional Communications System Joint Powers Authority”; and direct and authorize the City Manager to execute necessary documents to effectuate an immediate withdrawal. At 8:24 p.m., the order of the agenda moved to item 5(a). 3. CONSENT ORDINANCES –None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 2(c), (g) and (i) were heard at this time but are shown in order for clarity. 5. PUBLIC HEARINGS ID#2015-0225a)TEXT AMENDMENT TO THE MUNICIPAL CODE ADDING PROVISIONS TO ALLOW AND REGULATE RETAIL SALES/DISPLAY ENCROACHMENTS ON PIER PLAZA AND RELATED AMENDMENTS FOR CONSISTENCY AND DETERMINATION THAT THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND PROVIDE DIRECTION CONCERNING ENCROACHMENT AREA RENTS (Community Development Director Ken Robertson) Proposed Ordinance-Text AmendmentAttachments: Community Development Director Robertson presented the staff report and responded to Council questions. City Manager Bakaly and City Attorney Jenkins also responded to Council questions. The public hearing opened at 8:40 p.m. Coming forward to address the Council on this item were: Mariano Alvarez Kevin Sousa Dennis Jarvis Steve Collins Ezra (last name indistinct) George Barks The public hearing closed at 8:54 p.m. Action: To approve the staff recommendation to: 1) Waive full reading and introduce Ordinance No. 15-1349, entitled “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE MUNICIPAL CODE, CHAPTER 12.16, ADDING Page 7Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft PROVISIONS TO ALLOW AND REGULATE RETAIL SALES/DISPLAY ENCROACHMENTS ON PIER PLAZA, AND AMENDING CHAPTER 17.26 FOR CONSISTENCY,” as amended this evening, and determine the project is exempt from the Environmental Quality Act; and 2) Direct staff to return in 12 months for a Council evaluation of any constructed facilities in the encroachment area. Motion Petty, second Tucker. The motion carried by a unanimous vote. Further Action: To: 1) Review implementation of the ordinance within 12 months of its effective date to evaluate whether any revisions or modifications are warranted; and 2) Grant free use of the encroachment area for the first year, and revisit within 12 months the topic of rent for the years thereafter. Motion Fangary, second Petty. The motion carried by a unanimous vote. 6. MUNICIPAL MATTERS ID#2015-0198a)MIDYEAR BUDGET REVIEW 2014-15 (Finance Director Viki Copeland) Revenue Detail Report Additional Appropriations Report Midyear CIP Spreadsheet Revisions CIP 14-502 Clark Field and Community Center Tennis CIP 14-503 Lawn Bowling Green Complex Lighting Budget Summary Report Budget Transfers Report Resolution -Increase to General Plan Maintenance Fees City Council Travel and Benefits SUPPLEMENTAL Presentation Slides from Viki Copeland (added 2-24-15 at 1pm).pdf Attachment Finance Director Copeland outlined the update from earlier this evening. No one came forward to address the Council on this item. Action: To approve the staff recommendation to: 1. Approve the revisions to estimated revenue, appropriations, budget transfers and fund balances as shown herein and in the attached Revenue Detail Report, Additional Appropriations Report, Budget Transfers Report, and Budget Summary Report; 2. Approve the addition of $108,289 to the assigned fund balance for Page 8Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft Contingencies in order to meet our target of 16% for this goal; a transfer of $29,632 to the Lighting Fund to cover the additional deficit created by revenue revisions; and appropriate the remaining funds available of $166,113 to Prospective Expenditures; 3. Approve a transfer of funds in the amount of $1,324,690 from the Capital Improvement Fund to the Equipment Replacement Fund to bring the balance to the goal amount; 4. Approve Resolution No. 15- 6939, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING GENERAL FUND COMMITMENTS OF FUND BALANCE FOR FISCAL YEAR 2014-2015.” 5. Receive and file the attached information about City Council travel and benefits; and 6. Receive and file updated Fiscal Health Scenarios. Motion DiVirgilio, second Tucker. The motion carried by a unanimous vote. At 9:45 p.m. the meeting recessed. At 10:02 p.m. the meeting reconvened. ID#2015-0193b)CARBON NEUTRALITY INITIATIVES: RECEIVE GREENHOUSE GAS EMISSIONS INVENTORY AND MEMO ON ECONOMIC/HEALTH BENEFITS OF CARBON NEUTRALITY; ACCEPT MUNICIPAL CARBON NEUTRAL PLAN AND ADOPT RESOLUTION OF MUNICIPAL CARBON NEUTRAL TARGET OF 2020; AUTHORIZE CLIMATE ACTION PLANNING SERVICES (BRENDLE GROUP); AND UPDATE ON RELATED INITIATIVES (Continued from meeting of February 10, 2015) (Environmental Analyst Kristy Morris) (1) EECAPwith GreenHouse Gas Inventory.pdf (2) Hermosa Beach Economic Benefits of Carbon Neutrality Follow-up Memo 020415.pdf (3) Brendle Group Report PPT Slides.pdf (4) Brendle Group Hermosa Beach Phase 2 Proposal.pdf (5) Hermosa Beach Municipal Carbon Neutral Plan - Executive Summary (February 2015).pdf (6) Hermosa Beach Municipal Carbon Neutral Plan (February 2015).pdf (7) Implementation Costs and Schedule-2020 target.pdf (8) Municipal Carbon Neutral Plan PPT Slides.pdf (9) Resolution- Municipal Carbon Neutral Target 2020.pdf (10) Transportation Info on City Website.pdf Attachments: Environmental Analyst Kristy Morris presented the staff report and responded to Council questions. City Manager Bakaly also responded to Council questions. Page 9Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft Juan Matute, Kaizenergy President, gave a PowerPoint presentation and responded to Council questions. Coming forward to address the Council on this item were: Mariano Alvarez Betsy Ryan Robert Fortunato Dency Nelson Craig Cadwallader, Surfrider Foundation South Bay Chapter Erica Seward Proposed Action: To adopt the resolution with a 2017 carbon neutral target goal. Motion Barragan, second Fangary. The motion failed, due to the dissenting votes of DiVirgilio, Petty, and Mayor Tucker. Action: To approve the staff recommendation to: 1. Receive and file City of Hermosa Beach GHG Inventory, Forecasting, Target Setting Report for an Energy Efficiency Climate Action Plan, January 2015; 2. Receive and file Addendum to Brendle Group's Report regarding Health Costs/Benefits of Carbon Neutrality (Economic Benefits of Carbon Neutrality Follow Up Response to City Council Questions, February 3, 2015); 3. Authorize Brendle Group to provide Climate Action Planning Services coordinated with the General Plan Update in the amount of $24,000; 4. Accept Hermosa Beach Municipal Carbon Neutral Plan including Action Plan and Funding Scenarios to support both 2017 and 2020 Municipal Carbon Neutral Targets; 5. Adopt Resolution No. 15-6940, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADOPTING A CARBON NEUTRAL TARGET OF 2020 FOR MUNICIPAL OPERATIONS AND FACILITIES”; 6. Direct staff to commence the Municipal Carbon Neutral Implementation Measures including the employee commute program; and 7. Receive and file information on Renewable Energy opportunities/PV Solar Installations; Community Choice Aggregation; Hermosa Beach's Existing Transit/Transportation Systems. Motion DiVirgilio, second Tucker. The motion carried 4-1, noting the dissenting vote of Petty. At 12:00 a.m., it was the consensus of the Council to consider item 6c, but table all remaining items to a future meeting. ID#2015-0219c)ACCEPTANCE OF GUIDELINES FOR CATALYST PROJECTS AND STATUS OF DOWNTOWN CORE REVITALIZATION STRATEGY, AND DETERMINE THE ACTIVITY IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Continued from meeting of November 25, 2014) (Ken Robertson, Community Development Director) Principles and Guidelines Downtown Parking Concept SUPPLEMENTAL from H. Longacre (added 2-24-15 at 10am).pdf SUPPLEMENTAL from Michael Keegan (added 2-24-15 at 1pm).pdf Attachments: Page 10Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft Community Development Director Robertson presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Dean Nota Dency Nelson Action: To approve the staff recommendation to: 1) Accept the Guidelines for Catalyst Projects and the Downtown Core Revitalization Strategy as modified, with the addition of a section stating that it is the responsibility of any potential developer to obtain (through a city-wide vote) an increase in the building height limit; 2) Determine the activity is Categorically Exempt from the California Environmental Quality Act per CEQA Guidelines Section 15262 3) Direct staff to return with a comprehensive discussion of downtown and Interceptor parking facilities. Motion DiVirgilio, second Petty. The motion carried 4-1, noting the dissenting vote of Barragan. ID#2015-0221d)CITY MANAGER BONUS (Continued from meeting of February 24, 2015) (City Attorney Mike Jenkins) SUPPLEMENTAL Resolution approving bonus (added 3-10-15 at 2:45pm).pdf Attachments: This item was continued to a future meeting. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER REPORT 15-0220 a)HERMOSA BEACH CITY / SCHOOL COMPACT MEETING (Continued from meeting of February 24, 2015) (City Manager Tom Bakaly) COMPACT_AfterSchoolProgram_2 11 15_FINAL.docxAttachments: This item was continued to a future meeting. REPORT 15-0226 b)CITY COUNCIL SUBCOMMITTEES (Continued from meeting of February 24, 2015) Appt List 4 Final 2015.docAttachments: This item was continued to a future meeting. Page 11Hermosa Beach Printed on 9/26/2015 February 24, 2015City Council Meeting Minutes - Draft 8. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS -CITY COUNCIL –None 9. OTHER MATTERS -CITY COUNCIL –None ADJOURNMENT – The Tuesday, February 24, 2015 Regular meeting of the City Council of the City of Hermosa Beach, California, adjourned, in memory of John Hudgens and Marvin May, at 12:45 a.m., Wednesday, February 25, 2015, to Tuesday, March 10, 2015 for a Study Session (Economic Development and Sociable City) at 6:00 p.m.,followed by the Regular meeting at 7:00 p.m. Page 12Hermosa Beach Printed on 9/26/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0758 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: To ratify the following check registers. Attachments: 1.Check Register 10/8/15 2.Check Register 10/8/15a 3.Check Register 10/15/15 Approved: Viki Copeland, Finance Director Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ 10/08/2015 Check Register CITY OF HERMOSA BEACH 1 1:06:08PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79356 10/8/2015 05125 GHASSEMI PETTY CASH, MARIA 1141-07644 Petty Cash Replenishment 001-2101-4201 122.88 001-2101-4305 40.40 001-2101-4314 86.85 001-2101-4317 47.61 001-2201-4305 75.99 001-2201-5402 139.52 001-3302-4305 70.00 001-4101-4305 38.14 001-4201-4317 100.00 001-4601-4308 43.92 001-4601-4328 184.25 170-2105-4201 45.00 Total : 994.56 Bank total : 994.56 1 Vouchers for bank code :boa 994.56Total vouchers :Vouchers in this report 1 1Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 2 1:06:08PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 2 inclusive, of the check register for 10-8-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10-19-15 2Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 1 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79357 10/8/2015 06827 ALL CITY MANAGEMENT 40338 Crossing Guard Service 8/30/15-9/12/15 001-2102-4201 3,849.30 Total : 3,849.30 79358 10/8/2015 09366 AQUA FLO 834045 Irrigation Supplies/Sep15 001-6101-4309 299.86 Total : 299.86 79359 10/8/2015 19531 BABYCHANGINGSTATIONS.COM Quote Q38356 Wall-Mounted Baby Changing Stations 715-4601-4201 479.60 Total : 479.60 79360 10/8/2015 08482 BOUNDTREE MEDICAL LLC 81918443 Medical Supplies/Sep15 001-2201-4309 964.69 81918444 Medical Supplies/Sep15 001-2201-4309 661.43 Total : 1,626.12 79361 10/8/2015 17531 BUCHWALD, LUKASZ PO 7638 Storage Bins/Rechargeable Flashlight 715-1206-5401 137.54 Total : 137.54 79362 10/8/2015 19523 CALE, CURTIS PO 7581 Cash Key Refund 001-2117 31.00 001-3851 13.75 Total : 44.75 79363 10/8/2015 19514 CAMPBELL, JAMES OR SHAWNA PO 7582 Dismissed Citation 001-3302 83.00 Total : 83.00 79364 10/8/2015 10838 CANON BUSINESS SOLUTIONS, INC 4016996430 Copier Maintenance/Detective Bureau 715-2101-4201 442.49 Total : 442.49 79365 10/8/2015 09632 CDWG ZD70584 Toner & Ink 715-1206-4305 97.19 1Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 2 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 97.19 79365 10/8/2015 09632 CDWG 79366 10/8/2015 16167 CIVIL SOURCE INC 1017-0498-5 Inspection Services/Aug15 001-4202-4201 11,760.00 1017-403-18 CIP Engineer/Aug15 001-4202-4201 11,926.00 Total : 23,686.00 79367 10/8/2015 05970 COLLINS, DENNIS PO 7555 Instruct Pmt/5617-19/23-25 001-4601-4221 3,146.50 Total : 3,146.50 79368 10/8/2015 08662 COUNTY OF LOS ANGELES 2 Hearing Services 001-1203-4251 5,850.00 Total : 5,850.00 79369 10/8/2015 14171 DAVOODIAN, MICHAEL 110882 Business Cards/City Clerk/PW 001-1208-4305 146.98 110883 Business Cards 001-1208-4305 220.47 Total : 367.45 79370 10/8/2015 18734 DE ANDA-SCAIA, NICO PO 7648/TR 435 Reimb/ICMA Nat'l Conf Travel Exp 001-1201-4317 918.50 Total : 918.50 79371 10/8/2015 04738 DENN ENGINEERS, INC PO 7677 Initial Fee Topographic Survey/15th/Hermosa to 301-8129-4201 1,500.00 Total : 1,500.00 79372 10/8/2015 00122 DUNCAN PARKING TECHNOLOGIES CSBAP000338A Autocite Parking Citations/Jul15 001-1204-4201 4,737.66 CSBAP000363 Autocite Parking Citations/Aug15 001-1204-4201 5,166.04 Total : 9,903.70 79373 10/8/2015 15059 EVANS, MARLIN K.PO 7483 Instruct Pmt/5710-5712 001-4601-4221 273.00 2Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 3 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 273.00 79373 10/8/2015 15059 EVANS, MARLIN K. 79374 10/8/2015 10668 EXXON MOBIL FLEET GECC 42299160 Gas Card Purchases/Aug15 715-2101-4310 5,900.68 715-2201-4310 336.24 715-4202-4310 519.47 715-6101-4310 476.42 715-3302-4310 2,061.67 715-3104-4310 492.95 715-4601-4310 234.95 715-2601-4310 473.34 001-1250 180.38 Total : 10,676.10 79375 10/8/2015 19511 FAAC INC 9381 Recoil Kit/Tasers/OC Canisters 001-2101-4201 5,221.10 Total : 5,221.10 79376 10/8/2015 01962 FEDERAL EXPRESS CORP 5-178-97865 Express Mail/Sep15 001-1203-4305 80.49 Total : 80.49 79377 10/8/2015 19529 FINEMAN, ALLAN PO 7575 Citation Overpayment 001-3302 5.00 Total : 5.00 79378 10/8/2015 06344 FIRST CALL STAFFING SERVICES 00709-150526 Temp Services W/E 9/20/15 001-4201-4112 581.25 Total : 581.25 79379 10/8/2015 19516 FRANCIS, PAUL E PO 7662 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79380 10/8/2015 01320 GALLS LONG BEACH UNIFORM CO BC0190551 Uniform for Rushton 001-2101-4314 899.88 Total : 899.88 3Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 4 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79381 10/8/2015 19520 GARCIA, JOSEPH PO 7576 Citation Overpayment 001-3302 18.00 Total : 18.00 79382 10/8/2015 19525 GARCIA, LEONARD J PO 7651 Citation Overpayment 001-3302 38.00 Total : 38.00 79383 10/8/2015 19518 GONSALVES, GIULIANA PO 7622 Dismissed Citation 001-3302 38.00 Total : 38.00 79384 10/8/2015 13330 HAJOCA CORP S146301041.001 Plumbing Supplies/Sep15 001-3104-4309 235.09 Total : 235.09 79385 10/8/2015 19513 HARRINGTON, CONNIE OR JAMES PO 7653 Citation Overpayment 001-3302 25.00 Total : 25.00 79386 10/8/2015 14204 HARTZOG AND CRABILL INC 15-0504 Traffic Engineering Services/Aug15 001-3104-4201 7,885.00 Total : 7,885.00 79387 10/8/2015 09136 HERMOSA AUTOMOTIVE INC 34656 Smog Check & Certificate/'02 Crown Vic 715-2101-4311 60.00 34659 Smog Check & Certificate/'08 Crown Vic 715-2101-4311 60.00 Total : 120.00 79388 10/8/2015 08673 HIGGINS, ROBERT PO 7641 Per Diem/Critical Incident Response 001-2101-4312 60.00 Total : 60.00 79389 10/8/2015 03432 HOME DEPOT CREDIT SERVICES 1200744 Tree Stakes 001-6101-4309 61.76 1240726 Vinyl Blinds 001-4204-4309 15.61 4Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 5 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79389 10/8/2015 (Continued)03432 HOME DEPOT CREDIT SERVICES 8854183 Utility Carts/Trash Compact Srvc 001-3305-4309 1,210.40 9015142 Cement 001-3104-4309 363.84 Total : 1,651.61 79390 10/8/2015 15141 HONDA MD INC, STEPHAN T 6757 Medical Services - Sep15 001-2101-4201 127.20 Total : 127.20 79391 10/8/2015 16742 INDEPENDENT STATIONERS IN-000559723 Office Supplies/Sep15 001-2101-4305 627.57 Total : 627.57 79392 10/8/2015 10820 JENKINS AND HOGIN LLP 23456 General City Attorney Services/Sep15 001-1131-4201 18,569.10 23457 Legal Services:AES Power Plant/Sep15 001-1131-4201 729.30 23458 Code Enforcement/Sep15 001-1132-4201 736.30 23459 Legal:Land Use/Zoning/Sep15 001-1131-4201 4,413.20 Total : 24,447.90 79393 10/8/2015 19526 KERKAR, BHAKTI PO 7267 Dismissed Citation 001-3302 48.00 Total : 48.00 79394 10/8/2015 18449 KONRAD, GINA TR 459 Per Diem Per Diem/EOC Ops & Planning Training 001-2201-4317 150.00 Total : 150.00 79395 10/8/2015 00850 L.N. CURTIS & SONS 1361535-00 Hoses 001-2201-5401 966.44 Total : 966.44 5Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 6 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79396 10/8/2015 15782 LA CO METRO TRANSPORTATION 800061508 TAPS Bus Pass Sales/Jul15 145-3403-4251 183.00 Total : 183.00 79397 10/8/2015 00151 LA CO SHERIFFS DEPARTMENT 160531SS Prisoner Meals/Aug15 001-2101-4306 474.80 Total : 474.80 79398 10/8/2015 19017 LARGE, BENJAMIN PO 7592 Dismissed Citation 001-3302 38.00 Total : 38.00 79399 10/8/2015 00167 LEARNED LUMBER B474088 Epoxy Mixing Nozzles 001-4204-4309 25.83 B474326 Wheelbarrow 001-6101-4309 98.05 Total : 123.88 79400 10/8/2015 19396 LOMITA FEED INC 7668 Horse Feed 170-2116-4201 298.55 Total : 298.55 79401 10/8/2015 19487 M6 CONSULTING INC 080-15 Land Develop Process Consult/Jun15 001-4202-4201 1,485.00 Total : 1,485.00 79402 10/8/2015 18274 MAGNUM VENTURE PARTNERS PO 7556 Instruct Pmt/5512/13/77-79 001-4601-4221 1,768.55 Total : 1,768.55 79403 10/8/2015 19521 MEDLAUREL INC PO 7583 Dismissed Citation 001-3302 53.00 Total : 53.00 79404 10/8/2015 19519 MONTGOMERY, KATHY PO 7522 Signed-Off Citation 001-3302 28.00 Total : 28.00 6Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 7 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79405 10/8/2015 13938 MOORE, ROBERTA R PO 7660 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79406 10/8/2015 19524 MYCKOFF, TRAVIS PO 7654 Cash Key Deposit & Balance Refund 001-3302 21.00 001-3851 12.25 Total : 33.25 79407 10/8/2015 19509 NICHOLS, LISA TR 453 Per Diem Per Diem/EOC Ops & Planning Training 001-4601-4317 150.00 Total : 150.00 79408 10/8/2015 13114 OFFICE DEPOT 793862176001 Office Supplies/Sep15 001-2101-4305 418.54 793907946001 Office Supplies/Sep15 001-4202-4305 92.64 794156282001 Office Supplies/Sep15 001-4601-4305 27.11 794156415001 Office Supplies/Sep15 001-4601-4305 70.45 794395877001 Office Supplies/Sep15 001-4202-4305 61.03 794554244001 Office Supplies/Sep15 001-2201-4305 77.20 794554703001 Office Supplies/Sep15 001-2201-4305 4.89 794557302001 Office Supplies/Sep15 001-2201-4305 59.36 794557642001 Office Supplies/Sep15 001-2201-4305 47.94 Total : 859.16 79409 10/8/2015 19512 ORTIZ, JOEL TR 471 Per Diem Per Diem/EOC Ops & Planning Training 001-4202-4317 150.00 Total : 150.00 7Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 8 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79410 10/8/2015 16650 PAYPAL INC 44339320 Credit Processing - Prkg Meters/Sep15 001-3302-4201 71.09 001-3305-4201 318.48 001-3304-4201 450.91 001-3302-4201 712.20 Total : 1,552.68 79411 10/8/2015 13309 PEREZ, SHAWN PO 7646 Instructor Payment/Class No. 5791 001-4601-4221 308.00 Total : 308.00 79412 10/8/2015 17064 PETMART 00591 Dog food, bones, scooper 170-2105-4309 160.19 Total : 160.19 79413 10/8/2015 17676 PRUDENTIAL OVERALL SUPPLY 40959205 Uniform Rental 001-4202-4314 44.56 Total : 44.56 79414 10/8/2015 02715 PUBLIC SAFETY CENTER INC 5625308 Radio batteries 001-2101-4307 541.75 Total : 541.75 79415 10/8/2015 09852 QUANTUM CONSULTING HB15.008 JUL15 PCH/Aviation Mobility/Measure R/Jul15 001-8143-4201 6,230.00 HB15.009 Aug15 Measure R Consult/Aug15 001-8143-4201 8,910.00 Total : 15,140.00 79416 10/8/2015 19527 RENTAL CAR FIN CORP PO 7266 Citation Overpayment 001-3302 83.00 Total : 83.00 79417 10/8/2015 18596 ROCK N ROLL CAR WASH LLC 130 City Car Washes/Aug15 8Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 9 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79417 10/8/2015 (Continued)18596 ROCK N ROLL CAR WASH LLC 715-4202-4311 15.00 715-3302-4311 25.00 715-4201-4311 10.00 715-2201-4311 20.00 715-2101-4311 195.00 Total : 265.00 79418 10/8/2015 19517 ROSE, THOMAS A PO 7658 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79419 10/8/2015 16921 ROUND STAR WEST LLC PO 7557 Instruct Pmt/5824 001-4601-4221 144.20 Total : 144.20 79420 10/8/2015 19528 RUHL, CYNTHIA PO 7271 Dismissed Citation 001-3302 53.00 Total : 53.00 79421 10/8/2015 19515 SAAVEDRA, KEVIN PO 7623 Dismissed Citation 001-3302 53.00 Total : 53.00 79422 10/8/2015 19508 SHATTUCK, NICK TR 454 Per Diem Per Diem/EOC Ops & Planning Training 001-4601-4317 150.00 Total : 150.00 79423 10/8/2015 17903 SHERWIN WILLIAMS 7628-0 Painting Supplies/Sep15 001-4204-4309 63.90 Total : 63.90 79424 10/8/2015 19522 SODE, TANIA PO 7579 Cash Key Deposit & Balance Refund 001-2117 21.00 001-3851 8.75 Total : 29.75 79425 10/8/2015 09737 SOLYMOSI, MARIE 573004 Bee Removal/34 Pier Ave 9Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 10 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79425 10/8/2015 (Continued)09737 SOLYMOSI, MARIE 001-3302-4201 120.00 Total : 120.00 79426 10/8/2015 00159 SOUTHERN CALIFORNIA EDISON CO 2-01-414-1071 Electrical Billing/Sep15 001-4204-4303 4,343.53 2-01-414-2152 Electrical Billing/Sep15 001-6101-4303 2,657.54 2-01-414-3747 Electrical Billing/Sep15 105-2601-4303 59.68 2-01-414-3994 Electrical Billing/Sep15 160-3102-4303 50.69 2-01-414-4281 Electrical Billing/Sep15 105-2601-4303 455.02 2-01-414-5106 Electrical Billing/Sep15 001-3104-4303 479.41 2-23-725-4420 Electrical Billing/Sep15 001-4204-4303 8,464.37 Total : 16,510.24 79427 10/8/2015 00171 SOUTHERN CALIFORNIA EDISON CO.Refund on Inv# 18091 Refund of Overpayment on Invoice 18091 001-1231 414.00 Total : 414.00 79428 10/8/2015 00146 SPARKLETTS 4472788 091715 Drinking Water/Sep15 001-4601-4305 186.68 Total : 186.68 79429 10/8/2015 08180 SULLIVAN, ANNE PO 7659 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79430 10/8/2015 14641 SWINDELL, KIM TR 446 Per Diem Per Diem/EOC Ops & Planning Training 001-1202-4317 150.00 Total : 150.00 79431 10/8/2015 19082 T MOBILE Acct#946625962 PD/CSO Cell Phones 8/21/15-9/20/15 10Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 11 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79431 10/8/2015 (Continued)19082 T MOBILE 001-2101-4201 483.28 001-2101-4304 364.49 001-3302-4304 50.22 Total : 897.99 79432 10/8/2015 13270 THE BANK OF NEW YORK MELLON 252-1896577 Myrtle/District Admin Services/2nd Qtr 137-1219-4201 2,200.00 252-1896578 Loma/District Admin Services/2nd Qtr 138-1219-4201 2,200.00 252-1897244 Investment Safekeeping Services/1st Qtr 001-1141-4201 875.00 Total : 5,275.00 79433 10/8/2015 19214 THE ORIGINAL CAST FOUNDRY 20180 Final Payment Bronze Statue for Surf Memorial 150-8661-4201 23,604.00 Total : 23,604.00 79434 10/8/2015 19530 THE WEBSTAURANT STORE INC 15461449 Bottle Cooler 001-4601-5402 1,402.35 Total : 1,402.35 79435 10/8/2015 00123 TRIANGLE HARDWARE Sep15 Statement Hardware Supplies/Sep15 001-3104-4309 403.64 001-4204-4309 1,426.32 001-6101-4309 875.33 105-2601-4309 1,824.11 715-4206-4309 51.27 001-2021 112.38 001-2022 -112.38 Total : 4,580.67 79436 10/8/2015 14007 ULINE 70807082 Clear Grip Jars 105-2601-4309 137.40 Total : 137.40 79437 10/8/2015 08207 UNDERGROUND SERVICE ALERT 920150318 Underground Service Alert/Sep15 160-3102-4201 66.00 11Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 12 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 66.00 79437 10/8/2015 08207 UNDERGROUND SERVICE ALERT 79438 10/8/2015 14148 UPS 000023R146395 Shadow Box to Newport PD 001-2101-4305 10.92 Total : 10.92 79439 10/8/2015 18666 VERIZON BUSINESS SERVICES 69569099 VoIP Services/Base 3/Aug15 001-3302-4304 89.29 Total : 89.29 79440 10/8/2015 00015 VERIZON CALIFORNIA 310 167-1756 Circuit Billing 9/16/15-10/15/15 001-2101-4304 333.33 310 376-6984 Phone Charges 9/16/15-10/15/15 001-1121-4304 30.83 001-1132-4304 5.14 001-1141-4304 7.71 001-1201-4304 70.66 001-1202-4304 68.09 001-1203-4304 14.13 001-2101-4304 412.37 001-2201-4304 142.60 001-4101-4304 69.37 001-4201-4304 61.66 001-4202-4304 131.03 001-4601-4304 101.49 001-1204-4304 95.06 001-3302-4304 44.96 715-1206-4304 24.41 001-1208-4304 5.13 310 PL0-0346 Circuit Billing 9/16/15-10/15/15 001-2101-4304 46.75 310 PL0-0347 Circuit Billing 9/19/15-10/18/15 001-2101-4304 46.75 Total : 1,711.47 79441 10/8/2015 03209 VERIZON WIRELESS LA 9752398096 In-Field Fingerprint Devices 153-2106-4201 134.80 12Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 13 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 134.80 79441 10/8/2015 03209 VERIZON WIRELESS LA 79442 10/8/2015 13494 WEISS, DENNIS L 3925 Envelopes with City Logo 001-1208-4305 1,268.00 Total : 1,268.00 79443 10/8/2015 19510 WESTERN PACKAGING INC 9579 Sandbags 160-3102-4309 668.00 Total : 668.00 79444 10/8/2015 05245 WHITE NELSON DIEHL EVANS, LLP PO 7645 Registration/Newkirk/Gov Tax Seminar 001-1202-4317 325.00 Total : 325.00 79445 10/8/2015 13359 WITTMAN ENTERPRISES LLC 1508062 Amb Transport Billing Ser/Aug15 001-1202-4201 3,538.91 Total : 3,538.91 79446 10/8/2015 18707 YANG, ANN PO 7616 Reimb/Meeting Food/Furniture 001-1101-4305 123.13 001-1201-5401 70.83 Total : 193.96 1555105 10/5/2015 00243 HERMOSA BEACH PAYROLL ACCOUNT 10052015 Payroll 9/15 to 9/30/15 001-1103 721,000.94 105-1103 5,158.96 117-1103 2,402.63 145-1103 95.21 152-1103 140.53 160-1103 3,456.73 161-1103 2,770.61 705-1103 3,445.79 715-1103 7,884.91 Total : 746,356.31 153121026 10/8/2015 14691 ADMINSURE AS AGENT FOR THE 10/5/15 Worker's Comp Claims Reimb/Sep & Oct15 705-1217-4324 14,694.56 13Page: 10/08/2015 Check Register CITY OF HERMOSA BEACH 14 3:07:09PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 14,694.56 153121026 10/8/2015 14691 ADMINSURE AS AGENT FOR THE Bank total : 953,274.84 92 Vouchers for bank code :boa 953,274.84Total vouchers :Vouchers in this report 92 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 14 inclusive, of the check register for 10-8-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10-19-15 14Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 1 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79447 10/15/2015 06290 AIR SOURCE INDUSTRIES INC 00655962 Oxygen Refill/Haz Mat/Sep15 001-2201-4309 401.50 Total : 401.50 79448 10/15/2015 12275 APWA SOUTHERN CA CHAPTER PO 7688 J. Cordova/PW Institute Module 3 Train 001-4202-4315 499.00 Total : 499.00 79449 10/15/2015 13609 ARROYO, ERIC 719 Background Investigations/Sep15 001-2101-4201 800.00 Total : 800.00 79450 10/15/2015 03535 AUTOMATED FILING SYSTEMS, INC.0108879-IN 2016 File Folders for Records 001-2101-4305 1,909.96 Total : 1,909.96 79451 10/15/2015 17599 BAKALY, TOM PO 7479/TR 431 ICMA Conf/Travel Exp Reimb 001-1201-4317 91.96 Total : 91.96 79452 10/15/2015 16371 BEACH GIRL PROPERTIES LLC 145 Parking Meters - 70 14th Street/Oct15 001-3842 650.00 Total : 650.00 79453 10/15/2015 03190 BLUEPRINT SERVICE AND SUPPLY 199328 CIP 14-632 Plans & Specs 001-4202-4305 204.76 Total : 204.76 79454 10/15/2015 00163 BRAUN LINEN SERVICE 1275778 Prisoner Laundry/Sep15 001-2101-4306 42.60 Total : 42.60 79455 10/15/2015 00262 CALIFORNIA MARKING DEVICE 4911 Crawford/Helmet Name Plate 001-2201-4305 16.35 Total : 16.35 79456 10/15/2015 00016 CALIFORNIA WATER SERVICE Acct # 4286211111 Water Usage/Sep15 1Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 2 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79456 10/15/2015 (Continued)00016 CALIFORNIA WATER SERVICE 105-2601-4303 2,824.94 001-6101-4303 26,392.42 001-4204-4303 4,087.56 001-3304-4303 412.64 Total : 33,717.56 79457 10/15/2015 17334 CHERTOW, RICHARD PO 7708 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79458 10/15/2015 00634 CHEVRON AND TEXACO CARD SER 45600780 Gas Card Purchases/Sep15 715-2101-4310 205.35 Total : 205.35 79459 10/15/2015 18570 CODE PUBLISHING INC 51034 Municipal Code Website Update/Oct15 001-1121-4201 202.05 Total : 202.05 79460 10/15/2015 19534 DAVIES, MARIE M PO 7663 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79461 10/15/2015 11449 DEWEY PEST CONTROL Acct # 1233239 Pest Control Services/Oct15 160-3102-4201 200.00 Acct # 759408 Pest Control Services/Oct15 001-4204-4201 651.00 Total : 851.00 79462 10/15/2015 00122 DUNCAN PARKING TECHNOLOGIES DPT023638 Reconfigure VM Multi-Space Meter 001-3302-4309 859.14 Total : 859.14 79463 10/15/2015 09058 GOLDEN WEST COLLEGE TR 466 Registration Lonnquist/Reg/Civilian Supervisory 001-2101-4317 206.00 Total : 206.00 79464 10/15/2015 19535 GUERRA, JOHN L PO 7700 2014 Assessment Tax Rebate 2Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 3 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79464 10/15/2015 (Continued)19535 GUERRA, JOHN L 105-3105 24.61 Total : 24.61 79465 10/15/2015 13330 HAJOCA CORP S146320439.001 Urinal 001-4204-4309 169.36 Total : 169.36 79466 10/15/2015 19141 HUB INTERNATIONAL SERVICES PO 7709 Special Event Insurance/Sep15 001-3897 324.20 Total : 324.20 79467 10/15/2015 16742 INDEPENDENT STATIONERS IN-000560371 Office Supplies/Sep15 001-1208-4305 16.22 IN-000561141 Office Supplies/2016 Calendars 001-2101-4305 431.96 IN-000561256 Office Supplies/Sep15 001-4101-4305 11.33 IN-000561842 Office Supplies/Sep15 001-2101-4305 17.05 Total : 476.56 79468 10/15/2015 09139 IRON MOUNTAIN LWF0541 Off-Site Storage/Oct15 001-1121-4201 159.00 Total : 159.00 79469 10/15/2015 12482 LEXISNEXIS RISK SOLUTIONS, INC 1114400-20150831 Information Services/Aug15 001-2101-4201 50.00 1114400-20150930 Information Services/Sep15 001-2101-4201 50.00 Total : 100.00 79470 10/15/2015 15159 LIDELL, STEVE PO 7676 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79471 10/15/2015 01006 LISSNER, JAMES H.PO 7701 2014 Assessment Tax Rebate 3Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 4 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79471 10/15/2015 (Continued)01006 LISSNER, JAMES H. 105-3105 24.61 Total : 24.61 79472 10/15/2015 14111 LONNQUIST, GEORGIA TR 466 Per Diem Per Diem/Civilian Supervisory Course 001-2101-4312 500.00 Total : 500.00 79473 10/15/2015 18071 MERCHANTS LANDSCAPE SERVICES 46400 Exterior Landscape Maintenance/Sep15 001-6101-4201 16,190.00 46401 Exterior Landscape Maintenance/Sep15 105-2601-4201 3,306.00 Total : 19,496.00 79474 10/15/2015 16541 MID-CITY MAILING SERVICES CORP 21511 10/13/15 Appeal/Public Notice Mailing 001-1121-4323 550.30 21512 10/14/15 Review/Public Notice Mailing 001-1121-4323 665.96 Total : 1,216.26 79475 10/15/2015 09715 NEW PIG CORPORATION 21760964-00 Translucent Poly Drums 001-3104-4309 597.56 Total : 597.56 79476 10/15/2015 13114 OFFICE DEPOT 791614412001 Office Supplies/Sep15 001-2101-4306 -102.99 794813258001 Office Supplies/Sep15 001-4601-4305 73.56 794814182001 Office Supplies/Sep15 001-4601-4305 16.34 794814183001 Office Supplies/Sep15 001-4601-4305 8.48 795866772001 Office Supplies/Sep15 001-4601-4305 13.04 795866886001 Office Supplies/Sep15 001-4601-4305 52.29 4Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 5 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79476 10/15/2015 (Continued)13114 OFFICE DEPOT 795866888001 Office Supplies/Sep15 001-4601-4305 26.15 796075238001 Office Supplies/Sep15 001-4601-4305 45.02 796075386001 Office Supplies/Sep15 001-4601-4305 4.35 796075387001 Office Supplies/Sep15 001-4601-4305 29.74 Total : 165.98 79477 10/15/2015 00093 OLYMPIC AUTO CENTER 13459 Bumper Repair/'08 Explorer 715-2201-4311 716.94 Total : 716.94 79478 10/15/2015 18333 PAPA, SHARON TR 464 Per Diem Per Diem/Intl Assoc Police Chiefs Conf 001-2101-4317 185.00 Total : 185.00 79479 10/15/2015 00608 PEP BOYS 08141036738 Auto Supplies/Sep15 715-2201-4311 21.80 08141036740 Auto Supplies/Sep15 715-4601-4311 94.00 08141036887 Auto Supplies/Sep15 715-4206-4311 39.24 08141036888 Auto Supplies/Sep15 715-4601-4311 25.65 Total : 180.69 79480 10/15/2015 19016 PROVIDENCE MEDICAL INSTITUTE PtntAcct# 3015861670 Employee First Aid/Sep15 001-1203-4320 491.00 Total : 491.00 79481 10/15/2015 17676 PRUDENTIAL OVERALL SUPPLY 40961523 Mats & Shop Towels 001-2201-4309 27.18 40961524 Mats 001-4204-4309 46.28 5Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 6 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79481 10/15/2015 (Continued)17676 PRUDENTIAL OVERALL SUPPLY 40961525 Mats 001-3302-4309 29.78 40961526 Mats 001-4204-4309 33.68 40961527 Shop Towels 715-4206-4309 19.68 40961528 Uniform Rental 001-4202-4314 44.56 40961529 Mats 001-2101-4309 33.08 40961530 Mats & Shop Towels 001-3104-4309 24.18 Total : 258.42 79482 10/15/2015 02715 PUBLIC SAFETY CENTER INC 5627491 Boot Covers 001-2101-4314 220.24 Total : 220.24 79483 10/15/2015 13255 REDMOND, GEORGE DAVID 35487 Locksmith Services/Jul15 001-4204-4309 165.00 36165 Locksmith Services/Sep15 001-8614-4201 148.24 36203 Locksmith Services/Sep15 715-4601-4311 70.85 Total : 384.09 79484 10/15/2015 09402 S AND S WORLDWIDE INC 8775449 PARK Program Supplies 001-4601-4308 587.75 Total : 587.75 79485 10/15/2015 00114 SMART AND FINAL IRIS COMPANY 3220630184136 Cleaning Supplies 001-4204-4309 149.26 3220630184172 Hollywood Bowl Excursion Bags 001-4601-4308 61.83 3220630184174 Office Supplies 001-4601-4305 32.54 6Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 7 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79485 10/15/2015 (Continued)00114 SMART AND FINAL IRIS COMPANY 3220630184176 Senior Center Supplies 001-4601-4328 46.97 3220630187578 Senior Center Supplies 001-4601-4328 90.57 3220630187579 Office/Cleaning Supplies 001-4601-4305 8.71 3220630191019 Rabies Clinic Supplies 001-3302-4305 139.76 3220630191325 PARK Program Supplies 001-4601-4308 255.51 Total : 785.15 79486 10/15/2015 13776 SMITH, STARLA PO 7687 Mileage/Title 15 Training 001-2101-4313 37.32 Total : 37.32 79487 10/15/2015 10764 SOUTH BAY CENTER FOR Period End 9/30/15 Dispute Resolution/1st Qtr 001-1132-4201 2,150.00 Total : 2,150.00 79488 10/15/2015 00159 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 Electrical Billing/Sep15 105-2601-4303 77.12 2-00-989-7315 Electrical Billing/Sep15 105-2601-4303 13,527.30 2-01-836-7458 Electrical Billing/Sep15 105-2601-4303 16.79 2-02-274-0542 Electrical Billing/Sep15 001-6101-4303 25.89 2-08-629-3669 Electrical Billing/Sep15 001-4204-4303 117.78 2-09-076-5850 Electrical Billing/Sep15 105-2601-4303 162.06 2-19-024-1604 Electrical Billing/Sep15 001-4204-4303 3,261.82 7Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 8 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79488 10/15/2015 (Continued)00159 SOUTHERN CALIFORNIA EDISON CO 2-20-128-4825 Electrical Billing/Sep15 001-3304-4303 1,703.58 2-20-128-5475 Electrical Billing/Sep15 001-4204-4303 213.64 2-20-984-6369 Electrical Billing/Sep15 105-2601-4303 55.00 2-21-400-7684 Electrical Billing/Sep15 105-2601-4303 38.09 2-26-686-5930 Electrical Billing/Sep15 105-2601-4303 308.33 2-31-250-3303 Electrical Billing/Sep15 001-4204-4303 180.04 2-36-722-1322 Electrical Billing/Sep15 105-2601-4303 44.49 2-37-909-1838 Electrical Billing/Sep15 001-4204-4303 30.39 Total : 19,762.32 79489 10/15/2015 15088 STRONACH, JAMES PO 7675 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79490 10/15/2015 19532 THE NOTABLES OF SOUTH BAY 1002260.003 Theatre Deposit/Fees Return 001-2111 285.00 Total : 285.00 79491 10/15/2015 15277 TIME WARNER CABLE 8448 30 030 0049969 PD/Cable 10/11/15-11/10/15 001-2101-4201 59.21 8448 30 030 0350359 Internet Link/1301 Hermosa/Hawthorne 001-2101-4201 129.99 Total : 189.20 79492 10/15/2015 16735 TORRANCE AUTO PARTS SM#13 Auto Parts/Sep15 715-2101-4311 290.55 001-2021 3.69 001-2022 -3.69 8Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 9 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 290.55 79492 10/15/2015 16735 TORRANCE AUTO PARTS 79493 10/15/2015 11102 TORRANCE WHOLESALE NURSERY 184401 Landscape Materials/Sep15 001-6101-4309 493.82 184402 Landscape Materials/Sep15 001-6101-4309 493.82 184403 Landscape Materials/Sep15 001-6101-4309 493.82 184404 Landscape Materials/Sep15 001-6101-4309 493.82 184405 Landscape Materials/Sep15 001-6101-4309 433.60 Total : 2,408.88 79494 10/15/2015 15745 TRACY, LEE D PO 7707 2014 Assessment Tax Rebate 105-3105 24.61 Total : 24.61 79495 10/15/2015 19533 TSI CONTAINERS INC 2015-2505 Cargo Container for FD Move 001-8607-4201 3,525.00 Total : 3,525.00 79496 10/15/2015 14148 UPS 000023R146405 Express Mail/Autocite Handheld Repair 001-3302-4305 30.09 Total : 30.09 79497 10/15/2015 00015 VERIZON CALIFORNIA 310 318-6379 Phone Charges/Oct15 9Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 10 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79497 10/15/2015 (Continued)00015 VERIZON CALIFORNIA 001-1121-4304 5.49 001-1132-4304 2.90 001-1141-4304 1.40 001-1201-4304 4.22 001-1202-4304 17.79 001-1203-4304 18.08 001-1208-4304 0.71 001-2101-4304 136.52 001-4101-4304 12.23 001-4202-4304 64.20 001-4601-4304 31.36 001-1204-4304 19.17 001-3302-4304 1.95 715-1206-4304 6.09 001-4201-4304 20.66 001-2201-4304 80.48 310 UH9-9686 Circuit Billing/Oct15 001-2101-4304 164.36 310 VM6-6158 Circuit Billing/Oct15 001-2101-4304 44.31 Total : 631.92 79498 10/15/2015 02873 WESTERN GRAPHIX 45999 Photo ID Cards 001-2101-4201 66.13 Total : 66.13 79499 10/15/2015 15188 WILLDAN FINANCIAL SERVICES 010-28933 District Admin/1st Qtr 137-1219-4201 408.12 138-1219-4201 483.06 136-1219-4201 301.47 139-1219-4201 340.28 135-1219-4201 355.23 Total : 1,888.16 1501390617 10/14/2015 14691 ADMINSURE AS AGENT FOR THE 10/12/15 Worker's Comp Claims Reimb/Oct15 705-1217-4324 20,918.27 10Page: 10/15/2015 Check Register CITY OF HERMOSA BEACH 11 3:32:27PM Page:vchlist Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 20,918.27 1501390617 10/14/2015 14691 ADMINSURE AS AGENT FOR THE Bank total : 120,026.54 54 Vouchers for bank code :boa 120,026.54Total vouchers :Vouchers in this report 54 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 11 inclusive, of the check register for 10-15-15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 10-19-15 11Page: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0767 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: To receive and file the tentative future agenda items. Attachments: Tentative Future Agenda Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ October 22, 2015 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council October 27, 2015 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 10, 2015 @ 6:00PM STUDY SESSION: STREET PAVING PROGRAM AND GOULD AVENUE NOVEMBER 10, 2015 MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Update on Open Gov Reporting Software – Transparency in Government Finance Director PRESENTATIONS SWEARING IN OF NEW POLICE OFFICER MATTHEW RUSHTON CHAMBER OF COMMERCE PRESENTS CHECKS TO CHARITIES RECOGNIZING LEADERSHIP HERMOSA BEACH EMERGING LEADERS CONSENT CALENDAR Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of August 31, 2015 Interim Fire Chief Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 6, 2015 Interim Recreation Manager Award of Contract – Street Paving Public Works Director Final Map #72838 for a 2-unit condominium at 438 Hermosa Avenue Community Development Director PUBLIC HEARINGS - 7:30 PM Oversized Vehicle Ordinance Community Services Manager MUNICIPAL MATTERS CCA Contract – Lancaster Environmental Analyst Minutes Discussion Update City Clerk Parking Update: Update on Installation of Parking Meters in certain 15 minute “Green Zones” Phase 2 Parking Meter Installation Update Community Services Manager Homeless Strategy and Action Plan Management Analyst/Police Chief NOVEMBER 24, 2015 @ 6:00PM CLOSED SESSION LITIGATION UPDATE NOVEMBER 24, 2015 PRESENTATIONS CANVAS OF VOTES AND INSTALLATION OF OFFICERS (ONLY ITEM ON AGENDA PER COUNCIL REQUEST FROM MEETING OF NOVEMBER 25, 2013) MUNICIPAL MATTERS Funding Agreement between the County of Los Angeles and the City of Hermosa Beach for the Hermosa Beach Library Community Needs Assessment Interim Recreation Manager 2 DECEMBER 8, 2015 NO CLOSED SESSION – COUNCIL DIRECTION TO NOT MEET BEFORE 7:00 PM ON THIS DATE DUE TO HANNUKKAH (OBSERVED DECEMBER 7-14, 2015) DECEMBER 8, 2015 @ 7:00 PM MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Land Management System: Update Community Development Director Update on Athens Services: Current Services, AB1826 and Pier Plaza Compactor Environmental Analyst CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of November 17, 2015 and December 2, 2015 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 18, 2015 Public Works Director PUBLIC HEARINGS - 7:30 PM Amend the Municipal Code by Adding Chapter 5.76 (Tobacco Retailers) Requiring Licensure of Tobacco Retailers to Reduce the Illegal Sale of Tobacco Products to Minors, Amending Chapter 8.40 to Expand the Definition of Tobacco Products to Include Electronic Cigarettes and Flavored Tobacco, and Making Violations of Chapter 5.76 Subject to Administrative Penalty Procedures (Continued from meeting of August 25, 2015) Community Development Director MUNICIPAL MATTERS Energy Efficient Climate Action Plan and Measures Update (Continued from meeting of October 13, 2015) Environmental Analyst City Council Meeting Schedule for 2016 City Manager Smoking Ordinance Enforcement Update Community Development Director South Park Donation Program Public Works Director Downtown Cost/Benefit Finance Analysis Finance Director MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL City Council Committee Assignments – September 2015 (Continued from meeting of September 24, 2015) City Clerk DECEMBER 22, 2015 – NO MEETING 3 PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D.Finance Director Ethics Policy City Manager & Finance Director Food Trucks – Policy Discussion Community Development Director PCH/Aviation Project Update (Including Aesthetic Signage)Public Works Director Hope Chapel Development City Manager/Economic Dev Officer Business Improvement District (BID) for Pier Plaza – Assist in BID Proposal Economic Development Officer Additional Bike Paths Discussion Public Works Director Award Construction Contract for CIP 13-655 City Facilities ADA Improvements Public Works Director Cooperative Agreement with CalTrans (Continued from meeting of April 14, 2015)Public Works Director Community Risk Analysis Fire Chief 11th Street Hotel Community Development Director Council Chambers: City Logo and Name on Council Chambers Wall Dais Layout AV Podium for presentations City Manager / Public Works Director Update Personnel Policies Human Resources Manager Long-term Reduced/Free Daytime Parking Program & Possible Chamber Marketing Plan - Council Discussion/Direction (Only after Council direction regarding Phase 2 purchases) Management Analyst 2015/16 Economic Development Plan Update Economic Development Officer Approval of Changes to the Classification Specification for Recreation Coordinator Human Resources Manager Approval of Classification Specification for Emergency Management Coordinator Human Resources Manager Update on Use of Community Dialogue Decision Making Tool City Manager Phase 3 Recommendation for Purchase - Council Discussion/Direction (Upgrades of remaining citywide coin meters) Management Analyst Policy on procedure for voting on Boards/Commissions Applicants City Clerk National Citizen Survey Overview Human Resources Manager Speed Signs Survey Public Works Director JANUARY 2016 Polystyrene Use Update Community Development Director / Environmental Analyst Initial discussion of reviewing the Municipal Code to clarify the definition of short-term rentals and enhance the City’s ability to enforce violations - 2 Councilmembers, Initial Report Community Development Director Review of current practices and the Municipal code to enhance the City’s ability to enforce permits related to using of city property (beach, parks, and other facilities) for training classes – 3 Councilmembers, Detailed Report Interim Recreation Manager Introduction of Hermosa Beach Social Host Ordinance Police Chief Updating the City Street Signs as presented by Graphic Solutions to give Hermosa Beach a new updated look and discussion of entry signs on Herondo – 3 Councilmembers, Detailed Report Public Works Director Downtown Enforcement Unit: Update Police Chief Communication Plan Update Public Information Officer Quarterly Litigation Review Closed Sessions (Continued from meeting of October 13, 2015)City Attorney Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0772 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommended Action: To receive and file the Planning Commission tentative future agenda items. Attachment: Planning Commission Tentative Future Agenda Respectfully Submitted by: Ken Robertson, Community Development Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Tentative Future Agenda PLANNING COMMISSION City of Hermosa Beach NOVEMBER 17, 2015 7:00 P.M. Project Title Public Notice Meeting Date Date Rec’d Remarks 39 Pier Avenue, Palmilla —Conditional Use Permit amendment for an outdoor patio expansion onto the adjacent outdoor patio to the west at an existing restaurant with on-sale general alcohol (continued from 9/15/15 meeting). 11/5 11/17 10/19 715 2nd Street— Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map #73564 for a 2-unit residential condominium. 11/5 11/17 9/21 Whether “elevator housing” should be eliminated from the list of elements that are excepted from the height limit. 11/17 9/16 f:b95\cd\Planning Commission Tentative Future Agenda 10/21/15 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0768 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 REVENUE AND EXPENDITURE REPORTS FOR SEPTEMBER 2015 (Finance Director Viki Copeland) Recommended Action: To receive and file the September 2015 Financial Reports. Summary: Attached are the September 2015 Revenue and Expenditure reports.The reports provide detail by revenue account and by department for expenditures,with summaries by fund at the back of each report. General Fund revenue is 14.62%received for 25%of the fiscal year.The General Fund revenue, particularly tax revenue,is not received incrementally.Adjusting for tax revenue,the total would be 26.88% General Fund expenditures are 22.35%expended for 25%of the fiscal year.Expenditures do not necessarily occur on an incremental basis. Attachments: 1.Revenue Report 2.Expenditure Report Respectfully Submitted by: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ 10/21/2015 CITY OF HERMOSA BEACH 1 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 11,339,888.00 0.00 0.00 11,339,888.00 0.00 3102 Current Year Unsecured 426,858.00 346,064.78 346,064.78 80,793.22 81.07 3103 Prior Year Collections 120,000.00 11,132.15 11,132.15 108,867.85 9.28 3104 In-lieu Sales Tax 716,424.00 0.00 0.00 716,424.00 0.00 3106 Supplemental Roll SB813 200,000.00 47,055.30 47,055.30 152,944.70 23.53 3107 Transfer Tax 237,307.00 24,867.71 24,867.71 212,439.29 10.48 3108 Sales Tax 2,149,273.00 430,710.04 430,710.04 1,718,562.96 20.04 3109 1/2 Cent Sales Tx Ext 182,608.00 17,612.46 17,612.46 164,995.54 9.64 3110 Time Warner Cable TV Franchise 137,293.00 0.00 0.00 137,293.00 0.00 3111 Electric Franchise 81,844.00 0.00 0.00 81,844.00 0.00 3112 Gas Franchise 50,688.00 0.00 0.00 50,688.00 0.00 3113 Refuse Franchise 224,424.00 41,868.42 41,868.42 182,555.58 18.66 3114 Transient Occupancy Tax 2,295,470.00 567,919.12 567,919.12 1,727,550.88 24.74 3115 Business License 1,050,834.00 183,340.30 183,340.30 867,493.70 17.45 3120 Utility User Tax 2,455,484.00 417,702.60 417,702.60 2,037,781.40 17.01 3122 Property tax In-lieu of Veh Lic Fees 2,157,858.00 0.00 0.00 2,157,858.00 0.00 3123 Verizon Cable Franchise Fee 312,062.00 0.00 0.00 312,062.00 0.00 Total Taxes 8.65 24,138,315.00 2,088,272.88 2,088,272.88 22,050,042.12 3200 Licenses And Permits 3202 Dog Licenses 14,000.00 3,988.50 3,988.50 10,011.50 28.49 3203 Bicycle Licenses 0.00 0.00 0.00 0.00 0.00 1Page: 10/21/2015 CITY OF HERMOSA BEACH 2 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3204 Building Permits 390,000.00 173,709.79 173,709.79 216,290.21 44.54 3205 Electric Permits 75,820.00 26,572.10 26,572.10 49,247.90 35.05 3206 Plumbing Permits 63,000.00 27,966.00 27,966.00 35,034.00 44.39 3207 Occupancy Permits 16,000.00 3,705.00 3,705.00 12,295.00 23.16 3208 Grease Trap Permits 8,526.00 2,104.00 2,104.00 6,422.00 24.68 3209 Garage Sales 300.00 98.00 98.00 202.00 32.67 3211 Banner Permits 5,968.00 2,124.00 2,124.00 3,844.00 35.59 3212 Animal/Fowl Permits 0.00 0.00 0.00 0.00 0.00 3213 Animal Redemption Fee 1,000.00 240.00 240.00 760.00 24.00 3214 Amplified Sound Permit 5,686.00 2,833.00 2,833.00 2,853.00 49.82 3215 Temporary Sign Permit 1,392.00 696.00 696.00 696.00 50.00 3216 Spray Booth Permit 0.00 0.00 0.00 0.00 0.00 3217 Open Fire Permit 700.00 180.00 180.00 520.00 25.71 3218 Auto Repair Permit 3,400.00 0.00 0.00 3,400.00 0.00 3219 Newsrack Permits 1,320.00 0.00 0.00 1,320.00 0.00 3220 Commercial St Light Banner Program 0.00 0.00 0.00 0.00 0.00 3225 Taxicab Franchise Fees 176,000.00 0.00 0.00 176,000.00 0.00 3226 Admin Permit - Limited Outdoor Seating 262.00 0.00 0.00 262.00 0.00 3227 Mechanical Permits 31,571.00 11,298.30 11,298.30 20,272.70 35.79 3228 Concealed Weapons Permit 100.00 0.00 0.00 100.00 0.00 3229 Private Special Event Permit 0.00 0.00 0.00 0.00 0.00 3230 Temporary Minor Special Event Permit 0.00 151.00 151.00 -151.00 0.00 3232 Second-Single Family Dweling Permit 0.00 0.00 0.00 0.00 0.00 3233 Emergency Shelters Permit 0.00 0.00 0.00 0.00 0.00 2Page: 10/21/2015 CITY OF HERMOSA BEACH 3 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3234 Single-Room Occupancy Permit 0.00 0.00 0.00 0.00 0.00 3235 Outdor Fitness Permit 0.00 0.00 0.00 0.00 0.00 Total Licenses And Permits 32.16 795,045.00 255,665.69 255,665.69 539,379.31 3300 Fines & Forfeitures 3301 Municipal Court Fines 226,407.00 49,164.32 49,164.32 177,242.68 21.72 3302 Court Fines /Parking 2,545,289.00 616,331.25 616,331.25 1,928,957.75 24.21 3305 Administrative Fines 5,500.00 300.00 300.00 5,200.00 5.45 3306 Nuisance Abatement- Restrooms 0.00 2,100.00 2,100.00 -2,100.00 0.00 Total Fines & Forfeitures 24.05 2,777,196.00 667,895.57 667,895.57 2,109,300.43 3400 Use Of Money & Property 3401 Interest Income 160,057.00 14,392.20 14,392.20 145,664.80 8.99 3402 Rents & Concessions 1,400.00 151.69 151.69 1,248.31 10.84 3403 Pier Revenue 0.00 0.00 0.00 0.00 0.00 3404 Community Center Leases 41,000.00 10,324.80 10,324.80 30,675.20 25.18 3405 Community Center Rentals 200,000.00 43,046.25 43,046.25 156,953.75 21.52 3406 Community Center Theatre 65,000.00 11,013.10 11,013.10 53,986.90 16.94 3411 Other Facilities 0.00 0.00 0.00 0.00 0.00 3412 Tennis Courts 0.00 0.00 0.00 0.00 0.00 3414 Fund Exchange 0.00 0.00 0.00 0.00 0.00 3418 Special Events 120,000.00 22,423.00 22,423.00 97,577.00 18.69 3419 Revenue-Centennial Celeb 0.00 0.00 0.00 0.00 0.00 3422 Beach/Plaza Promotions 30,000.00 0.00 0.00 30,000.00 0.00 3Page: 10/21/2015 CITY OF HERMOSA BEACH 4 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3425 Ground Lease 35,816.00 8,954.10 8,954.10 26,861.90 25.00 3427 Cell Site License- Sprint 35,204.00 8,692.44 8,692.44 26,511.56 24.69 3428 Cell Site License - Verizon 29,961.00 7,416.00 7,416.00 22,545.00 24.75 3429 Inmate Phone Services 2,000.00 0.00 0.00 2,000.00 0.00 3431 Storage Facility Operating Lease 180,000.00 45,000.00 45,000.00 135,000.00 25.00 3432 Film Permits 0.00 28,455.00 28,455.00 -28,455.00 0.00 3450 Investment Discount 1,911.00 505.63 505.63 1,405.37 26.46 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 3476 Solid Waste Lease Space 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 22.21 902,349.00 200,374.21 200,374.21 701,974.79 3500 Intergovernmental/State 3505 In Lieu Motor Vehicle 0.00 0.00 0.00 0.00 0.00 3507 Highway Maintenance 3,100.00 0.00 0.00 3,100.00 0.00 3508 Mandated Costs 31,320.00 25,251.00 25,251.00 6,069.00 80.62 3509 Homeowner Property Tax Relief 78,605.00 0.00 0.00 78,605.00 0.00 3510 POST 15,000.00 1,616.27 1,616.27 13,383.73 10.78 3511 STC-Service Officer Training 7,162.00 0.00 0.00 7,162.00 0.00 3575 VLF Coll Excess of $14m-Rev code 11001.5 8,094.00 0.00 0.00 8,094.00 0.00 Total Intergovernmental/State 18.75 143,281.00 26,867.27 26,867.27 116,413.73 3800 Current Service Charges 3801 Residential Inspection 33,534.00 10,958.00 10,958.00 22,576.00 32.68 3802 Planning Sign Permit/Master Sign Program 11,958.00 4,404.00 4,404.00 7,554.00 36.83 4Page: 10/21/2015 CITY OF HERMOSA BEACH 5 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3803 Negative Declaration 10,155.00 0.00 0.00 10,155.00 0.00 3804 General Plan Maintenance Fees 63,000.00 32,739.00 32,739.00 30,261.00 51.97 3805 Amendment to Planning Entitlement 17,429.00 5,809.50 5,809.50 11,619.50 33.33 3806 Board Of Appeals 0.00 0.00 0.00 0.00 0.00 3807 Refuse Lien Fees/Consolidated 336.00 0.00 0.00 336.00 0.00 3808 Zone Variance Review 3,986.00 0.00 0.00 3,986.00 0.00 3809 Tentative Map Review 29,881.00 9,219.50 9,219.50 20,661.50 30.85 3810 Final Map Review 8,688.00 1,448.00 1,448.00 7,240.00 16.67 3811 Zone Change 3,806.00 0.00 0.00 3,806.00 0.00 3812 Conditional Use Permit - Comm/Other 16,058.00 4,941.00 4,941.00 11,117.00 30.77 3813 Plan Check Fees 466,000.00 145,925.65 145,925.65 320,074.35 31.31 3814 Appeal to City Council From Staff 0.00 0.00 0.00 0.00 0.00 3815 Public Works Services 60,000.00 15,151.00 15,151.00 44,849.00 25.25 3816 Utility Trench Service Connect Permit 58,000.00 9,991.00 9,991.00 48,009.00 17.23 3817 Address Change Request Fee 2,220.00 1,297.00 1,297.00 923.00 58.42 3818 Police Services 1,500.00 291.00 291.00 1,209.00 19.40 3819 Jail Services 6,500.00 244.00 244.00 6,256.00 3.75 3821 Daily Permit Lot A/Parking Structure 60,459.00 14,601.00 14,601.00 45,858.00 24.15 3823 Special Event Security/Police 36,000.00 1,976.00 1,976.00 34,024.00 5.49 3824 500' Noticing 13,296.00 4,433.00 4,433.00 8,863.00 33.34 3825 Public Notice Posting 2,592.00 1,298.00 1,298.00 1,294.00 50.08 3827 Library Grounds Maintenance 16,005.00 0.00 0.00 16,005.00 0.00 3831 Non-Utility Street Excavation Permit 30,000.00 9,217.00 9,217.00 20,783.00 30.72 3833 Recreation Service Charges 0.00 0.00 0.00 0.00 0.00 5Page: 10/21/2015 CITY OF HERMOSA BEACH 6 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3834 Encroachment Permit 260,000.00 71,512.40 71,512.40 188,487.60 27.50 3835 Youth Sports Admin Fee 0.00 0.00 0.00 0.00 0.00 3836 Refund Transaction Fee 160.00 0.00 0.00 160.00 0.00 3837 Returned Check Charge 1,000.00 220.00 220.00 780.00 22.00 3838 Sale Of Maps/Publications 0.00 0.00 0.00 0.00 0.00 3839 Photocopy Charges 650.00 463.90 463.90 186.10 71.37 3840 Ambulance Transport 469,000.00 141,468.37 141,468.37 327,531.63 30.16 3841 Police Towing 98,000.00 14,428.00 14,428.00 83,572.00 14.72 3842 Parking Meters 1,895,344.00 643,740.44 643,740.44 1,251,603.56 33.96 3843 Parking Permits-Annual 430,000.00 17,767.00 17,767.00 412,233.00 4.13 3844 Daily Parking Permits 1,500.00 1,548.00 1,548.00 -48.00 103.20 3845 Lot A Revenue 573,735.00 145,291.75 145,291.75 428,443.25 25.32 3846 No Pier Pkg Structure Revenue 668,975.00 210,261.00 210,261.00 458,714.00 31.43 3847 In Lieu Fee / Parking Facility 0.00 0.00 0.00 0.00 0.00 3848 Driveway Permits 2,500.00 426.00 426.00 2,074.00 17.04 3849 Guest Permits 2,600.00 930.00 930.00 1,670.00 35.77 3850 Contractors Permits 28,000.00 10,982.00 10,982.00 17,018.00 39.22 3851 Cash Key Revenue 0.00 82.75 82.75 -82.75 0.00 3852 Recreation Program Transaction Fee 40,000.00 13,050.00 13,050.00 26,950.00 32.63 3856 500' - 2nd Noticing 1,500.00 0.00 0.00 1,500.00 0.00 3857 Parking Plan Application 21,136.00 11,979.00 11,979.00 9,157.00 56.68 3858 Monthly Permit Lot A/Parking Structure 135,408.00 33,232.00 33,232.00 102,176.00 24.54 3859 Admin Permit - Abandon CUP 0.00 0.00 0.00 0.00 0.00 3860 Car2Go Parking Fee 37,080.00 0.00 0.00 37,080.00 0.00 6Page: 10/21/2015 CITY OF HERMOSA BEACH 7 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3861 Fire Alarm Sys Insp - New Installation 600.00 0.00 0.00 600.00 0.00 3862 Alarm Permit Fee 3,600.00 1,375.00 1,375.00 2,225.00 38.19 3863 False Alarm Fee 250.00 258.00 258.00 -8.00 103.20 3864 C.U.P./Fences/Walls 0.00 0.00 0.00 0.00 0.00 3865 Lot B Revenue 101,800.00 27,007.70 27,007.70 74,792.30 26.53 3867 Precise Development Plans 21,736.00 0.00 0.00 21,736.00 0.00 3868 Public Noticing/300 Ft Radius 9,728.00 2,433.00 2,433.00 7,295.00 25.01 3869 2nd Party Response 0.00 0.00 0.00 0.00 0.00 3870 Legal Determination Hearing 0.00 0.00 0.00 0.00 0.00 3871 Passport Processing Fee 15,000.00 4,250.00 4,250.00 10,750.00 28.33 3872 Passport Photo Fee 2,040.00 470.00 470.00 1,570.00 23.04 3876 Spec Fire Protectn Sys Insp-New Install 900.00 0.00 0.00 900.00 0.00 3877 Business License Application Fee 0.00 0.00 0.00 0.00 0.00 3878 Fire Re-Inspections 500.00 285.00 285.00 215.00 57.00 3879 Business License Renewal Fee 0.00 0.00 0.00 0.00 0.00 3882 Special Event Fire Code Permit 4,000.00 0.00 0.00 4,000.00 0.00 3883 Final/Tentative Map Extension 0.00 0.00 0.00 0.00 0.00 3884 Lot Line Adjustment 385.00 385.00 385.00 0.00 100.00 3886 Text Amendment/Private 4,755.00 0.00 0.00 4,755.00 0.00 3888 Slope/Grade Height Determination 10,517.00 8,856.00 8,856.00 1,661.00 84.21 3890 300 Ft Radius Noticing/Appeal to CC 225.00 225.00 225.00 0.00 100.00 3891 Appeal of Plng Comm Action to Council 1,854.00 0.00 0.00 1,854.00 0.00 3892 Underground Tank Install/Removal 0.00 0.00 0.00 0.00 0.00 3893 Contract Recreation Classes 350,000.00 117,963.00 117,963.00 232,037.00 33.70 7Page: 10/21/2015 CITY OF HERMOSA BEACH 8 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3894 Other Recreation Programs 170,000.00 68,245.96 68,245.96 101,754.04 40.14 3895 Zoning Information Letters 1,064.00 0.00 0.00 1,064.00 0.00 3896 Mailing Fee 13.00 0.00 0.00 13.00 0.00 3897 Admin Fee/TULIP Ins Certificate 3,500.00 629.62 629.62 2,870.38 17.99 3898 Height Limit Exception 0.00 0.00 0.00 0.00 0.00 3899 Condo - CUP/PDP 81,510.00 21,996.00 21,996.00 59,514.00 26.99 Total Current Service Charges 28.83 6,401,968.00 1,845,705.54 1,845,705.54 4,556,262.46 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 0.00 0.00 0.00 0.00 3902 Refunds/Reimb Previous Years 10,000.00 2,725.22 2,725.22 7,274.78 27.25 3903 Contributions Non Govt 0.00 17,114.00 17,114.00 -17,114.00 0.00 3904 General Miscellaneous 0.00 7,439.12 7,439.12 -7,439.12 0.00 3907 Pkg Str Utility Reimb From Beach House 2,600.00 329.46 329.46 2,270.54 12.67 3908 Hermosa Sr Ctr Donations/Memberships 6,000.00 3,022.75 3,022.75 2,977.25 50.38 3914 Planning EIR Admin Reimbursement 114,600.00 5,583.16 5,583.16 109,016.84 4.87 3920 BCHD Healthy Cities Fund 0.00 0.00 0.00 0.00 0.00 3938 Solid Waste Contract Admin Fee 50,910.00 8,633.50 8,633.50 42,276.50 16.96 3945 In-Serv Firefighter Trng Prog/El Camino 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 362,884.00 90,720.00 90,720.00 272,164.00 25.00 3960 Verizon PEG Grant 17,925.00 0.00 0.00 17,925.00 0.00 3961 Chamber Funding Econ Dev 24,000.00 0.00 0.00 24,000.00 0.00 3962 Election Reimbursement 0.00 0.00 0.00 0.00 0.00 3963 HB Youth Enrichment Program Fee 20,000.00 0.00 0.00 20,000.00 0.00 8Page: 10/21/2015 CITY OF HERMOSA BEACH 9 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3964 South Park Donations 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 22.26 608,919.00 135,567.21 135,567.21 473,351.79 6800 Current Service Charges Continued 6801 Mural Review 1,263.00 0.00 0.00 1,263.00 0.00 6802 Sign Variance 0.00 0.00 0.00 0.00 0.00 6803 General Plan Amendment/ Map or Text 3,279.00 0.00 0.00 3,279.00 0.00 6804 Temporary Use Permit 0.00 0.00 0.00 0.00 0.00 6805 Unusual Architectural/Building Rev 0.00 0.00 0.00 0.00 0.00 6806 Determination of Similar Use 0.00 0.00 0.00 0.00 0.00 6807 Planning Commission Interpretation 1,176.00 0.00 0.00 1,176.00 0.00 6808 Request for Reasonable Accomodation 0.00 0.00 0.00 0.00 0.00 6809 Categorical Exemption 2,460.00 862.00 862.00 1,598.00 35.04 6810 Deed Restriction/Covenant Review 6,945.00 1,857.00 1,857.00 5,088.00 26.74 6811 Landscape Plan Review 9,240.00 4,019.00 4,019.00 5,221.00 43.50 6812 Planning Landscape Doc Package Review 0.00 0.00 0.00 0.00 0.00 6813 Preliminary Plan Review 276.00 0.00 0.00 276.00 0.00 6814 Extra Meeting 0.00 0.00 0.00 0.00 0.00 6815 Special Meeting 0.00 0.00 0.00 0.00 0.00 6816 Traffic/Special Study Review 0.00 0.00 0.00 0.00 0.00 6818 New/Modified Business Zoning Review 0.00 0.00 0.00 0.00 0.00 6819 Historic Resource Review 0.00 0.00 0.00 0.00 0.00 6820 Appeal to the Planning Commission 0.00 2,578.00 2,578.00 -2,578.00 0.00 6821 Solar Plan Check/Inspection 0.00 0.00 0.00 0.00 0.00 9Page: 10/21/2015 CITY OF HERMOSA BEACH 10 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6822 Temporary Certificate of Occupancy 0.00 0.00 0.00 0.00 0.00 6823 Damaged Building Inspection 0.00 0.00 0.00 0.00 0.00 6824 Extended Construction Hours Review 0.00 0.00 0.00 0.00 0.00 6825 Clean Bay Restaurant - NPDES Inspection 8,000.00 348.00 348.00 7,652.00 4.35 6826 Light Industry - NPDES Inspection 3,500.00 0.00 0.00 3,500.00 0.00 6827 Stormwater Mitigation Plan Review 0.00 0.00 0.00 0.00 0.00 6828 Public Improvement Plan Check 20,000.00 7,778.00 7,778.00 12,222.00 38.89 6829 Street/Row Vacation Review 0.00 0.00 0.00 0.00 0.00 6830 Engineering Study Review 0.00 0.00 0.00 0.00 0.00 6831 Assessment District Formation Research 0.00 0.00 0.00 0.00 0.00 6832 DUI Collision Response 0.00 0.00 0.00 0.00 0.00 6833 Vehicle Identification Verification 0.00 0.00 0.00 0.00 0.00 6834 Citation Sign-off 1,470.00 420.00 420.00 1,050.00 28.57 6835 Taxicab Inspection 225.00 0.00 0.00 225.00 0.00 6836 Police Business Background Check 221.00 0.00 0.00 221.00 0.00 6837 Deceased Animal Pickup 200.00 50.00 50.00 150.00 25.00 6838 Animal Trap Rental 0.00 0.00 0.00 0.00 0.00 6839 Pet Home Quarantine Review 51.00 0.00 0.00 51.00 0.00 6840 Multiple Dog Review 717.00 103.00 103.00 614.00 14.37 6841 Fire Sprinkler System Insp - New Install 20,000.00 5,760.00 5,760.00 14,240.00 28.80 6842 Miscellaneous Fire Code Permit 0.00 0.00 0.00 0.00 0.00 6843 State Mandated Fire Inspection 0.00 0.00 0.00 0.00 0.00 6844 Fire False Alarm Response 0.00 0.00 0.00 0.00 0.00 6845 Hazardous Materials Spill Response 0.00 0.00 0.00 0.00 0.00 10Page: 10/21/2015 CITY OF HERMOSA BEACH 11 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6846 Parking Cash Key Processing 0.00 0.00 0.00 0.00 0.00 6847 Document Certification 9.00 0.00 0.00 9.00 0.00 6848 Fire Standby Services 0.00 0.00 0.00 0.00 0.00 6849 Traffic Plan Review 450.00 306.00 306.00 144.00 68.00 6850 Annual Business Fire Inspection 40,000.00 1,368.00 1,368.00 38,632.00 3.42 6851 Busines Licenses State Mandated Fee 2,200.00 706.00 706.00 1,494.00 32.09 6852 Centennial Sweatshir 0.00 0.00 0.00 0.00 0.00 6860 Refuse Lien Fees/Athens 294.00 0.00 0.00 294.00 0.00 Total Current Service Charges Continued 21.44 121,976.00 26,155.00 26,155.00 95,821.00 30,642,545.63 5,246,503.37 5,246,503.37 35,889,049.00 14.62Total General Fund 11Page: 10/21/2015 CITY OF HERMOSA BEACH 12 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lightg/Landscapg Dist Fund105 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 454,000.00 0.00 0.00 454,000.00 0.00 3103 Prior Year Collections 7,000.00 960.77 960.77 6,039.23 13.73 3105 Assessment Rebates -2,000.00 -319.93 -319.93 -1,680.07 16.00 Total Taxes 0.14 459,000.00 640.84 640.84 458,359.16 3400 Use Of Money & Property 3401 Interest Income 640.00 15.68 15.68 624.32 2.45 3450 Investment Discount 8.00 0.00 0.00 8.00 0.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 2.42 648.00 15.68 15.68 632.32 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 26,950.00 6,738.00 6,738.00 20,212.00 25.00 Total Other Revenue 25.00 26,950.00 6,738.00 6,738.00 20,212.00 479,203.48 7,394.52 7,394.52 486,598.00 1.52Total Lightg/Landscapg Dist Fund 12Page: 10/21/2015 CITY OF HERMOSA BEACH 13 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 State Gas Tax Fund115 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 3,728.00 325.03 325.03 3,402.97 8.72 3450 Investment Discount 44.00 11.47 11.47 32.53 26.07 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 8.92 3,772.00 336.50 336.50 3,435.50 3500 Intergovernmental/State 3501 Section 2106 Allocation 62,968.00 17,964.75 17,964.75 45,003.25 28.53 3502 Section 2107 Allocation 155,052.00 32,689.57 32,689.57 122,362.43 21.08 3503 Section 2107.5 Allocation 4,000.00 4,000.00 4,000.00 0.00 100.00 3512 Section 2105 (Prop 111) 112,836.00 28,337.49 28,337.49 84,498.51 25.11 3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA) 97,980.00 37,056.72 37,056.72 60,923.28 37.82 3522 TDA Article 3/Local 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/State 27.74 432,836.00 120,048.53 120,048.53 312,787.47 316,222.97 120,385.03 120,385.03 436,608.00 27.57Total State Gas Tax Fund 13Page: 10/21/2015 CITY OF HERMOSA BEACH 14 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 AB939 Fund117 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 1.22 1.22 -1.22 0.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 0.00 1.22 1.22 -1.22 3800 Current Service Charges 3860 AB939 Surcharge 57,193.00 10,954.85 10,954.85 46,238.15 19.15 3874 Compost/Worm Bin 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges 19.15 57,193.00 10,954.85 10,954.85 46,238.15 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued 6853 Solid Waste Contracting Fee 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges Continued 0.00 0.00 0.00 0.00 0.00 46,236.93 10,956.07 10,956.07 57,193.00 19.16Total AB939 Fund 14Page: 10/21/2015 CITY OF HERMOSA BEACH 15 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Prop A Open Space Fund121 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3600 Intergovernmental/County 3608 Maintenance Allocation 20,557.00 0.00 0.00 20,557.00 0.00 3613 Beach Restroom Rehab/Co Share 0.00 0.00 0.00 0.00 0.00 3630 Maint Allocation-Pier Structural Repairs 0.00 0.00 0.00 0.00 0.00 3631 South Park Phase I Improvements Grant 112,500.00 0.00 0.00 112,500.00 0.00 133,057.00 0.00 0.00 133,057.00 0.00Total Prop A Open Space Fund 15Page: 10/21/2015 CITY OF HERMOSA BEACH 16 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 8,240.00 747.06 747.06 7,492.94 9.07 3426 Easement Agreement 318,845.00 159,422.56 159,422.56 159,422.44 50.00 3450 Investment Discount 97.00 26.09 26.09 70.91 26.90 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 166,986.29 160,195.71 160,195.71 327,182.00 48.96Total Tyco Fund 16Page: 10/21/2015 CITY OF HERMOSA BEACH 17 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Tidelands123 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 39.00 2.86 2.86 36.14 7.33 3450 Investment Discount 1.00 0.09 0.09 0.91 9.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 37.05 2.95 2.95 40.00 7.38Total Tyco Tidelands 17Page: 10/21/2015 CITY OF HERMOSA BEACH 18 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3116 Parks & Recreation Facility Tax 7,145.00 7,145.00 7,145.00 0.00 100.00 Total Taxes 100.00 7,145.00 7,145.00 7,145.00 0.00 3400 Use Of Money & Property 3401 Interest Income 6,686.00 548.75 548.75 6,137.25 8.21 3450 Investment Discount 79.00 18.96 18.96 60.04 24.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 8.39 6,765.00 567.71 567.71 6,197.29 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 3910 Park/Recreation In Lieu Fee 216,451.00 27,998.00 27,998.00 188,453.00 12.94 Total Other Revenue 12.94 216,451.00 27,998.00 27,998.00 188,453.00 194,650.29 35,710.71 35,710.71 230,361.00 15.50Total Park/Rec Facility Tax Fund 18Page: 10/21/2015 CITY OF HERMOSA BEACH 19 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Bayview Dr Dist Admin Exp Fund135 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 37.00 0.27 0.27 36.73 0.73 Total Use Of Money & Property 0.73 37.00 0.27 0.27 36.73 3900 Other Revenue 3925 Spec Assessment Admin Fees 4,350.00 0.00 0.00 4,350.00 0.00 Total Other Revenue 0.00 4,350.00 0.00 0.00 4,350.00 4,386.73 0.27 0.27 4,387.00 0.01Total Bayview Dr Dist Admin Exp Fund 19Page: 10/21/2015 CITY OF HERMOSA BEACH 20 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lower Pier Admin Exp Fund136 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3925 Special Assessment Admin Fees 2,600.00 0.00 0.00 2,600.00 0.00 2,600.00 0.00 0.00 2,600.00 0.00Total Lower Pier Admin Exp Fund 20Page: 10/21/2015 CITY OF HERMOSA BEACH 21 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Myrtle Dist Admin Exp Fund137 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 222.00 12.66 12.66 209.34 5.70 Total Use Of Money & Property 5.70 222.00 12.66 12.66 209.34 3900 Other Revenue 3925 Special Assessment Admin Fees 9,000.00 0.00 0.00 9,000.00 0.00 Total Other Revenue 0.00 9,000.00 0.00 0.00 9,000.00 9,209.34 12.66 12.66 9,222.00 0.14Total Myrtle Dist Admin Exp Fund 21Page: 10/21/2015 CITY OF HERMOSA BEACH 22 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Loma Dist Admin Exp Fund138 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 306.00 19.55 19.55 286.45 6.39 Total Use Of Money & Property 6.39 306.00 19.55 19.55 286.45 3900 Other Revenue 3925 Special Assessment Admin Fees 10,000.00 0.00 0.00 10,000.00 0.00 Total Other Revenue 0.00 10,000.00 0.00 0.00 10,000.00 10,286.45 19.55 19.55 10,306.00 0.19Total Loma Dist Admin Exp Fund 22Page: 10/21/2015 CITY OF HERMOSA BEACH 23 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Beach Dr Assmnt Dist Admin Exp Fund139 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 46.00 2.17 2.17 43.83 4.72 Total Use Of Money & Property 4.72 46.00 2.17 2.17 43.83 3900 Other Revenue 3925 Special Assessment Admin Fees 3,000.00 0.00 0.00 3,000.00 0.00 Total Other Revenue 0.00 3,000.00 0.00 0.00 3,000.00 3,043.83 2.17 2.17 3,046.00 0.07Total Beach Dr Assmnt Dist Admin Exp Fund 23Page: 10/21/2015 CITY OF HERMOSA BEACH 24 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Community Dev Block Grant140 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3700 Intergovernmental/Federal 3715 CDBG Administration 6,600.00 0.00 0.00 6,600.00 0.00 3720 Americans with Disabilities Act 168,000.00 0.00 0.00 168,000.00 0.00 174,600.00 0.00 0.00 174,600.00 0.00Total Community Dev Block Grant 24Page: 10/21/2015 CITY OF HERMOSA BEACH 25 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3117 Proposition A Transit 357,901.00 89,488.71 89,488.71 268,412.29 25.00 Total Taxes 25.00 357,901.00 89,488.71 89,488.71 268,412.29 3400 Use Of Money & Property 3401 Interest Income 8,235.00 879.36 879.36 7,355.64 10.68 3450 Investment Discount 97.00 30.53 30.53 66.47 31.47 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 10.92 8,332.00 909.89 909.89 7,422.11 3800 Current Service Charges 3853 Dial-A-Taxi Program 5,900.00 1,600.00 1,600.00 4,300.00 27.12 3855 Bus Passes 1,000.00 243.60 243.60 756.40 24.36 Total Current Service Charges 26.72 6,900.00 1,843.60 1,843.60 5,056.40 280,890.80 92,242.20 92,242.20 373,133.00 24.72Total Proposition A Fund 25Page: 10/21/2015 CITY OF HERMOSA BEACH 26 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition C Fund146 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Proposition C Local Return 296,870.00 74,134.82 74,134.82 222,735.18 24.97 Total Taxes 24.97 296,870.00 74,134.82 74,134.82 222,735.18 3400 Use Of Money & Property 3401 Interest Income 11,967.00 876.14 876.14 11,090.86 7.32 3450 Investment Discount 141.00 30.41 30.41 110.59 21.57 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 7.49 12,108.00 906.55 906.55 11,201.45 233,936.63 75,041.37 75,041.37 308,978.00 24.29Total Proposition C Fund 26Page: 10/21/2015 CITY OF HERMOSA BEACH 27 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Measure R Fund147 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3119 Measure R Local Return Funds 221,869.00 55,543.32 55,543.32 166,325.68 25.03 Total Taxes 25.03 221,869.00 55,543.32 55,543.32 166,325.68 3400 Use Of Money & Property 3401 Interest Income 5,580.00 876.78 876.78 4,703.22 15.71 3450 Investment Discount 66.00 30.30 30.30 35.70 45.91 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 16.07 5,646.00 907.08 907.08 4,738.92 171,064.60 56,450.40 56,450.40 227,515.00 24.81Total Measure R Fund 27Page: 10/21/2015 CITY OF HERMOSA BEACH 28 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3500 Intergovernmental/State 3558 Beverage Recycling Grant 15,870.00 0.00 0.00 15,870.00 0.00 3562 State Homeland Security Grant Program 0.00 0.00 0.00 0.00 0.00 3566 Coastal Conservancy Grant 50,000.00 0.00 0.00 50,000.00 0.00 3571 Local Coastal Assistance Grant 36,834.00 0.00 0.00 36,834.00 0.00 Total Intergovernmental/State 0.00 102,704.00 0.00 0.00 102,704.00 3700 Intergovernmental/Federal 3732 STPL Street Improvement Reimb 0.00 0.00 0.00 0.00 0.00 3734 Solar Grant TBD/Energy Upgrades 0.00 0.00 0.00 0.00 0.00 3736 Bulletproof Vest Partnership 3,125.00 0.00 0.00 3,125.00 0.00 3740 SWRCB (ARRA)/Strand Infiltration Trench 0.00 0.00 0.00 0.00 0.00 3741 SWRCB (ARRA)/Pier Ave Impr Project 0.00 0.00 0.00 0.00 0.00 3742 STPL Pier St Impr Grant CIP 129 (ARRA) 0.00 0.00 0.00 0.00 0.00 3745 Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 0.00 0.00 0.00 3746 State Safe Routes to School (SR2S) 0.00 0.00 0.00 0.00 0.00 3747 Fed HSIP Grnt-Valley School Signal 0.00 0.00 0.00 0.00 0.00 3748 Gen Plan/Coastal/Strat Growth Council 82,234.00 27,191.50 27,191.50 55,042.50 33.07 3749 SCE Rule 20A Funds/PCH Beautification 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/Federal 31.86 85,359.00 27,191.50 27,191.50 58,167.50 3900 Other Revenue 3965 Fireman's Fund Emerg Prep Prog Grant 6,862.00 0.00 0.00 6,862.00 0.00 3966 West Basin WD Grant- Reclaimed Waterline 0.00 0.00 0.00 0.00 0.00 28Page: 10/21/2015 CITY OF HERMOSA BEACH 29 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3970 Melchione Trust- Surf Memorial 275,000.00 0.00 0.00 275,000.00 0.00 Total Other Revenue 0.00 281,862.00 0.00 0.00 281,862.00 442,733.50 27,191.50 27,191.50 469,925.00 5.79Total Grants Fund 29Page: 10/21/2015 CITY OF HERMOSA BEACH 30 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Air Quality Mgmt Dist Fund152 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 192.00 32.30 32.30 159.70 16.82 3450 Investment Discount 2.00 1.16 1.16 0.84 58.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 17.25 194.00 33.46 33.46 160.54 3500 Intergovernmental/State 3538 AQMD Emission Control AB2766 24,268.00 0.00 0.00 24,268.00 0.00 Total Intergovernmental/State 0.00 24,268.00 0.00 0.00 24,268.00 24,428.54 33.46 33.46 24,462.00 0.14Total Air Quality Mgmt Dist Fund 30Page: 10/21/2015 CITY OF HERMOSA BEACH 31 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Supp Law Enf Serv Fund (SLESF)153 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3135 C.O.P.S. Allocation 100,000.00 0.00 0.00 100,000.00 0.00 Total Taxes 0.00 100,000.00 0.00 0.00 100,000.00 3400 Use Of Money & Property 3401 Interest Income 2,860.00 0.00 0.00 2,860.00 0.00 3450 Investment Discount 34.00 0.00 0.00 34.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 2,894.00 0.00 0.00 2,894.00 102,894.00 0.00 0.00 102,894.00 0.00Total Supp Law Enf Serv Fund (SLESF) 31Page: 10/21/2015 CITY OF HERMOSA BEACH 32 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 14,400.00 0.00 0.00 14,400.00 0.00 3450 Investment Discount 170.00 0.00 0.00 170.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 14,570.00 0.00 0.00 14,570.00 3500 Intergovernmental/State 3550 CA Waste Oil Recycling Grant 5,800.00 0.00 0.00 5,800.00 0.00 Total Intergovernmental/State 0.00 5,800.00 0.00 0.00 5,800.00 3600 Intergovernmental/County 3602 Beach Outlet Maintenance 10,000.00 0.00 0.00 10,000.00 0.00 Total Intergovernmental/County 0.00 10,000.00 0.00 0.00 10,000.00 3800 Current Service Charges 3828 Sewer Connection Fee 21,000.00 9,220.00 9,220.00 11,780.00 43.90 3829 Sewer Demolition Fee 3,000.00 1,277.00 1,277.00 1,723.00 42.57 3832 Sewer Lateral Installation 10,000.00 978.00 978.00 9,022.00 9.78 Total Current Service Charges 33.75 34,000.00 11,475.00 11,475.00 22,525.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3922 Other Financing Source- Debt Issuance 4,000,000.00 0.00 0.00 4,000,000.00 0.00 3955 Operating Transfers In 276,191.00 69,048.00 69,048.00 207,143.00 25.00 32Page: 10/21/2015 CITY OF HERMOSA BEACH 33 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd Total Other Revenue 1.61 4,276,191.00 69,048.00 69,048.00 4,207,143.00 4,260,038.00 80,523.00 80,523.00 4,340,561.00 1.86Total Sewer Fund 33Page: 10/21/2015 CITY OF HERMOSA BEACH 34 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Storm Drains Fund161 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3955 Operating Transfers In 423,809.00 105,951.00 105,951.00 317,858.00 25.00 317,858.00 105,951.00 105,951.00 423,809.00 25.00Total Storm Drains Fund 34Page: 10/21/2015 CITY OF HERMOSA BEACH 35 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Asset Seizure/Forft Fund170 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3300 Fines & Forfeitures 3304 State Forfeited Funds 0.00 0.00 0.00 0.00 0.00 3307 Department of Justice Forfeited Funds 20,000.00 0.00 0.00 20,000.00 0.00 3308 Department of Treasury Forfeited Funds 0.00 7,684.28 7,684.28 -7,684.28 0.00 Total Fines & Forfeitures 38.42 20,000.00 7,684.28 7,684.28 12,315.72 3400 Use Of Money & Property 3401 Interest Income 4,721.00 76.07 76.07 4,644.93 1.61 3450 Investment Discount 56.00 2.61 2.61 53.39 4.66 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 1.65 4,777.00 78.68 78.68 4,698.32 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 17,014.04 7,762.96 7,762.96 24,777.00 31.33Total Asset Seizure/Forft Fund 35Page: 10/21/2015 CITY OF HERMOSA BEACH 36 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Fire Protection Fund180 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 466.00 58.30 58.30 407.70 12.51 3450 Investment Discount 5.00 2.10 2.10 2.90 42.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 12.82 471.00 60.40 60.40 410.60 3900 Other Revenue 3912 Fire Flow Fee 10,500.00 4,488.02 4,488.02 6,011.98 42.74 Total Other Revenue 42.74 10,500.00 4,488.02 4,488.02 6,011.98 6,422.58 4,548.42 4,548.42 10,971.00 41.46Total Fire Protection Fund 36Page: 10/21/2015 CITY OF HERMOSA BEACH 37 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 2015 Lease Revenue Bonds201 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3922 Other Financing Sources- Debt Issuance 0.00 11,500,000.00 11,500,000.00 -11,500,000.00 0.00 -11,500,000.00 11,500,000.00 11,500,000.00 0.00 0.00Total 2015 Lease Revenue Bonds 37Page: 10/21/2015 CITY OF HERMOSA BEACH 38 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 10,931.00 0.00 0.00 10,931.00 0.00 3414 Fund Exchange 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 129.00 53.35 53.35 75.65 41.36 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.48 11,060.00 53.35 53.35 11,006.65 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3913 In-Lieu Fee/Street Pavement 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 11,006.65 53.35 53.35 11,060.00 0.48Total Capital Improvement Fund 38Page: 10/21/2015 CITY OF HERMOSA BEACH 39 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Artesia Blvd Relinquishment302 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 6.12 6.12 -6.12 0.00 3450 Investment Discount 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 -6.12 6.12 6.12 0.00 0.00Total Artesia Blvd Relinquishment 39Page: 10/21/2015 CITY OF HERMOSA BEACH 40 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Bayview Dr Redemption Fund 2004-2609 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,735.00 132.38 132.38 1,602.62 7.63 1,602.62 132.38 132.38 1,735.00 7.63Total Bayview Dr Redemption Fund 2004-2 40Page: 10/21/2015 CITY OF HERMOSA BEACH 41 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lwr Pier Dist Redemption Fund610 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 441.00 36.61 36.61 404.39 8.30 404.39 36.61 36.61 441.00 8.30Total Lwr Pier Dist Redemption Fund 41Page: 10/21/2015 CITY OF HERMOSA BEACH 42 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Beach Dr Assessment Dist Redemption Fund611 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 68.58 68.58 -68.58 0.00 -68.58 68.58 68.58 0.00 0.00Total Beach Dr Assessment Dist Redemption Fund 42Page: 10/21/2015 CITY OF HERMOSA BEACH 43 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Beach Dr Assessment Dist Reserve Fund612 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 63.00 4.60 4.60 58.40 7.30 58.40 4.60 4.60 63.00 7.30Total Beach Dr Assessment Dist Reserve Fund 43Page: 10/21/2015 CITY OF HERMOSA BEACH 44 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Myrtle Ave Assessment Fund617 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,265.00 104.17 104.17 1,160.83 8.23 1,160.83 104.17 104.17 1,265.00 8.23Total Myrtle Ave Assessment Fund 44Page: 10/21/2015 CITY OF HERMOSA BEACH 45 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Loma Drive Assessment Fund618 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,552.00 123.85 123.85 1,428.15 7.98 1,428.15 123.85 123.85 1,552.00 7.98Total Loma Drive Assessment Fund 45Page: 10/21/2015 CITY OF HERMOSA BEACH 46 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Bayview Dr Reserve Fund 2004-2619 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 206.00 15.09 15.09 190.91 7.33 190.91 15.09 15.09 206.00 7.33Total Bayview Dr Reserve Fund 2004-2 46Page: 10/21/2015 CITY OF HERMOSA BEACH 47 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Insurance Fund705 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3880 Insurance Service Charges 2,927,445.00 731,862.00 731,862.00 2,195,583.00 25.00 Total Current Service Charges 25.00 2,927,445.00 731,862.00 731,862.00 2,195,583.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 75,766.14 75,766.14 -75,766.14 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 75,766.14 75,766.14 -75,766.14 2,119,816.86 807,628.14 807,628.14 2,927,445.00 27.59Total Insurance Fund 47Page: 10/21/2015 CITY OF HERMOSA BEACH 48 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3822 Building Maintenance Service Charges 101,555.00 25,374.00 25,374.00 76,181.00 24.99 3885 Comm Equip/Business Mach Charges 612,222.00 153,057.00 153,057.00 459,165.00 25.00 3889 Vehicle/Equip Replacement Charges 858,415.00 214,605.00 214,605.00 643,810.00 25.00 Total Current Service Charges 25.00 1,572,192.00 393,036.00 393,036.00 1,179,156.00 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 0.00 0.00 0.00 0.00 3902 Refunds/Reimb Previous Years 0.00 4,001.00 4,001.00 -4,001.00 0.00 3903 Contributions Non Govt 0.00 500.00 500.00 -500.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3911 Gain on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 3962 SCE Reimbursement 426,077.00 0.00 0.00 426,077.00 0.00 Total Other Revenue 1.06 426,077.00 4,501.00 4,501.00 421,576.00 1,600,732.00 397,537.00 397,537.00 1,998,269.00 19.89Total Equipment Replacement Fund 48Page: 10/21/2015 CITY OF HERMOSA BEACH 49 1:13PM Page:revstat.rpt Revenue Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Investment Fund900 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Investment Fund Grand Total 49,013,310.00 18,736,637.21 18,736,637.21 30,276,672.79 38.23 49Page: 10/21/2015 CITY OF HERMOSA BEACH 1 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4100 Personal Services 36,538.00 8,560.51 8,560.51 23.431101-4102 Regular Salaries 0.00 27,977.49 300.00 148.16 148.16 49.391101-4106 Regular Overtime 0.00 151.84 5,884.00 0.00 0.00 0.001101-4111 Accrual Cash In 0.00 5,884.00 31,800.00 7,950.00 7,950.00 25.001101-4112 Part Time/Temporary 0.00 23,850.00 12,170.00 1,062.40 1,062.40 8.731101-4180 Retirement 0.00 11,107.60 41.00 5.47 5.47 13.341101-4185 Alternative Retirement System-Parttime 0.00 35.53 29,760.00 7,177.29 7,177.29 24.121101-4188 Employee Benefits 0.00 22,582.71 991.00 241.48 241.48 24.371101-4189 Medicare Benefits 0.00 749.52 2,398.00 600.00 600.00 25.021101-4190 Other Post Employment Benefits (OPEB) 0.00 1,798.00 Total Personal Services 119,882.00 25,745.31 25,745.31 0.00 94,136.69 21.48 1101-4200 Contract Services 95,849.00 2,398.50 2,398.50 2.501101-4201 Contract Serv/Private 0.00 93,450.50 0.00 0.00 0.00 0.001101-4251 Contract Services/Gov't 0.00 0.00 Total Contract Services 95,849.00 2,398.50 2,398.50 0.00 93,450.50 2.50 1101-4300 Materials/Supplies/Other 650.00 113.31 113.31 17.431101-4304 Telephone 0.00 536.69 14,000.00 3,378.99 3,378.99 24.141101-4305 Office Oper Supplies 0.00 10,621.01 22,330.00 14,748.48 14,748.48 66.051101-4315 Membership 0.00 7,581.52 25,000.00 0.00 0.00 0.001101-4317 Conference/Training 0.00 25,000.00 34,670.00 14,071.66 14,071.66 40.591101-4319 Special Events 0.00 20,598.34 3,620.00 906.00 906.00 25.031101-4394 Building Maintenance Charges 0.00 2,714.00 4,356.00 1,089.00 1,089.00 25.001101-4396 Insurance User Charges 0.00 3,267.00 Total Materials/Supplies/Other 104,626.00 34,307.44 34,307.44 0.00 70,318.56 32.79 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1Page: 10/21/2015 CITY OF HERMOSA BEACH 2 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.001101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 320,357.00 62,451.25 62,451.25 0.00 257,905.75 19.49 2Page: 10/21/2015 CITY OF HERMOSA BEACH 3 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-4100 Personal Services 120,424.00 29,276.10 29,276.10 24.311121-4102 Regular Salaries 0.00 91,147.90 0.00 0.00 0.00 0.001121-4106 Regular Overtime 0.00 0.00 13,377.00 0.00 0.00 0.001121-4111 Accrual Cash In 0.00 13,377.00 49,836.00 19,798.89 19,798.89 39.731121-4112 Part Time/Temporary 0.00 30,037.11 32,209.00 3,025.38 3,025.38 9.391121-4180 Retirement 0.00 29,183.62 40,174.00 9,675.49 9,675.49 24.081121-4188 Employee Benefits 0.00 30,498.51 2,471.00 711.90 711.90 28.811121-4189 Medicare Benefits 0.00 1,759.10 8,583.00 2,145.00 2,145.00 24.991121-4190 Other Post Employment Benefits (OPEB) 0.00 6,438.00 Total Personal Services 267,074.00 64,632.76 64,632.76 0.00 202,441.24 24.20 1121-4200 Contract Services 23,700.00 1,578.05 1,578.05 6.661121-4201 Contract Serv/Private 0.00 22,121.95 52,000.00 -1,438.53 -1,438.53 2.771121-4251 Contract Services/Govt 0.00 53,438.53 Total Contract Services 75,700.00 139.52 139.52 0.00 75,560.48 0.18 1121-4300 Materials/Supplies/Other 900.00 287.08 287.08 31.901121-4304 Telephone 0.00 612.92 4,750.00 2,579.95 2,579.95 54.311121-4305 Office Oper Supplies 0.00 2,170.05 650.00 99.00 99.00 15.231121-4315 Membership 0.00 551.00 3,850.00 0.00 0.00 0.001121-4317 Conference/Training 0.00 3,850.00 13,450.00 3,025.51 3,025.51 22.491121-4323 Public Noticing 0.00 10,424.49 5,842.00 1,461.00 1,461.00 25.011121-4390 Communications Equipment Chrgs 0.00 4,381.00 612.00 153.00 153.00 25.001121-4394 Building Maintenance Charges 0.00 459.00 10,311.00 2,577.00 2,577.00 24.991121-4396 Insurance User Charges 0.00 7,734.00 Total Materials/Supplies/Other 40,365.00 10,182.54 10,182.54 0.00 30,182.46 25.23 1121-4900 Depreciation 0.00 0.00 0.00 0.001121-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3Page: 10/21/2015 CITY OF HERMOSA BEACH 4 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Total City Clerk 383,139.00 74,954.82 74,954.82 0.00 308,184.18 19.56 City Attorney1131 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1131-4200 Contract Services 250,000.00 60,175.72 60,175.72 24.071131-4201 Contract Serv/Private 0.00 189,824.28 Total City Attorney 250,000.00 60,175.72 60,175.72 0.00 189,824.28 24.07 4Page: 10/21/2015 CITY OF HERMOSA BEACH 5 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Prosecutor1132 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1132-4200 Contract Services 208,004.00 33,938.50 33,938.50 16.321132-4201 Contract Serv/Private 0.00 174,065.50 Total Contract Services 208,004.00 33,938.50 33,938.50 0.00 174,065.50 16.32 1132-4300 Materials/Supplies/Other 300.00 72.36 72.36 24.121132-4304 Telephone 0.00 227.64 200.00 0.00 0.00 0.001132-4305 Office Oper Supplies 0.00 200.00 0.00 0.00 0.00 0.001132-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.001132-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 500.00 72.36 72.36 0.00 427.64 14.47 Total City Prosecutor 208,504.00 34,010.86 34,010.86 0.00 174,493.14 16.31 5Page: 10/21/2015 CITY OF HERMOSA BEACH 6 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-4100 Personal Services 0.00 0.00 0.00 0.001141-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.001141-4106 Regular Overtime 0.00 0.00 1,128.00 0.00 0.00 0.001141-4111 Accrual Cash In 0.00 1,128.00 6,360.00 1,590.00 1,590.00 25.001141-4112 Part Time/Temporary 0.00 4,770.00 397.00 99.18 99.18 24.981141-4180 Retirement 0.00 297.82 10,892.00 2,623.86 2,623.86 24.091141-4188 Employee Benefits 0.00 8,268.14 92.00 23.04 23.04 25.041141-4189 Medicare Benefits 0.00 68.96 229.00 57.00 57.00 24.891141-4190 Other Post Employment Benefits (OPEB) 0.00 172.00 Total Personal Services 19,098.00 4,393.08 4,393.08 0.00 14,704.92 23.00 1141-4200 Contract Services 11,650.00 0.00 0.00 0.001141-4201 Contract Serv/Private 0.00 11,650.00 Total Contract Services 11,650.00 0.00 0.00 0.00 11,650.00 0.00 1141-4300 Materials/Supplies/Other 900.00 156.69 156.69 17.411141-4304 Telephone 0.00 743.31 2,400.00 461.25 461.25 19.221141-4305 Office Oper Supplies 0.00 1,938.75 105.00 65.00 65.00 61.901141-4315 Membership 0.00 40.00 2,405.00 0.00 0.00 0.001141-4317 Conference/Training 0.00 2,405.00 2,962.00 741.00 741.00 25.021141-4390 Communications Equipment Chrgs 0.00 2,221.00 609.00 153.00 153.00 25.121141-4394 Building Maintenance Charges 0.00 456.00 489.00 123.00 123.00 25.151141-4396 Insurance User Charges 0.00 366.00 Total Materials/Supplies/Other 9,870.00 1,699.94 1,699.94 0.00 8,170.06 17.22 1141-4900 Depreciation 0.00 0.00 0.00 0.001141-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total City Treasurer 40,618.00 6,093.02 6,093.02 0.00 34,524.98 15.00 6Page: 10/21/2015 CITY OF HERMOSA BEACH 7 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4100 Personal Services 460,588.00 78,230.11 78,230.11 16.981201-4102 Regular Salaries 0.00 382,357.89 3,000.00 521.54 521.54 17.381201-4106 Regular Overtime 0.00 2,478.46 28,342.00 1,106.52 1,106.52 3.901201-4111 Accrual Cash In 0.00 27,235.48 0.00 14,726.81 14,726.81 0.001201-4112 Part Time/Temporary 0.00 -14,726.81 40,367.00 6,366.64 6,366.64 15.771201-4180 Retirement 0.00 34,000.36 0.00 0.00 0.00 0.001201-4185 Alternative Retirement System-Parttime 0.00 0.00 62,310.00 9,462.69 9,462.69 15.191201-4188 Employee Benefits 0.00 52,847.31 7,288.00 1,448.66 1,448.66 19.881201-4189 Medicare Benefits 0.00 5,839.34 12,361.00 3,090.00 3,090.00 25.001201-4190 Other Post Employment Benefits (OPEB) 0.00 9,271.00 Total Personal Services 614,256.00 114,952.97 114,952.97 0.00 499,303.03 18.71 1201-4200 Contract Services 128,390.00 47,329.91 47,329.91 36.861201-4201 Contract Serv/Private 0.00 81,060.09 Total Contract Services 128,390.00 47,329.91 47,329.91 0.00 81,060.09 36.86 1201-4300 Materials/Supplies/Other 3,000.00 685.71 685.71 22.861201-4304 Telephone 0.00 2,314.29 4,000.00 397.71 397.71 9.941201-4305 Office Oper Supplies 0.00 3,602.29 2,975.00 2,130.00 2,130.00 71.601201-4315 Membership 0.00 845.00 13,265.00 4,088.54 4,088.54 30.821201-4317 Conference/Training 0.00 9,176.46 9,060.00 2,265.00 2,265.00 25.001201-4390 Communications Equipment Chrgs 0.00 6,795.00 3,406.00 852.00 852.00 25.011201-4394 Building Maintenance Charges 0.00 2,554.00 22,993.00 5,748.00 5,748.00 25.001201-4396 Insurance User Charges 0.00 17,245.00 Total Materials/Supplies/Other 58,699.00 16,166.96 16,166.96 0.00 42,532.04 27.54 1201-4900 Depreciation 0.00 0.00 0.00 0.001201-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1201-5400 Equipment/Furniture 7Page: 10/21/2015 CITY OF HERMOSA BEACH 8 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.001201-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001201-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total City Manager 801,345.00 178,449.84 178,449.84 0.00 622,895.16 22.27 8Page: 10/21/2015 CITY OF HERMOSA BEACH 9 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-4100 Personal Services 451,976.00 110,461.78 110,461.78 24.441202-4102 Regular Salaries 0.00 341,514.22 565.00 0.00 0.00 0.001202-4106 Regular Overtime 0.00 565.00 38,572.00 3,567.87 3,567.87 9.251202-4111 Accrual Cash In 0.00 35,004.13 25,920.00 0.00 0.00 0.001202-4112 Part Time/Temporary 0.00 25,920.00 90,664.00 8,340.83 8,340.83 9.201202-4180 Retirement 0.00 82,323.17 0.00 0.00 0.00 0.001202-4185 Alternative Retirement System-Parttime 0.00 0.00 86,592.00 21,010.18 21,010.18 24.261202-4188 Employee Benefits 0.00 65,581.82 4,880.00 1,193.69 1,193.69 24.461202-4189 Medicare Benefits 0.00 3,686.31 24,997.00 6,249.00 6,249.00 25.001202-4190 Other Post Employment Benefits (OPEB) 0.00 18,748.00 Total Personal Services 724,166.00 150,823.35 150,823.35 0.00 573,342.65 20.83 1202-4200 Contract Services 145,220.00 12,122.29 12,122.29 8.351202-4201 Contract Serv/Private 0.00 133,097.71 Total Contract Services 145,220.00 12,122.29 12,122.29 0.00 133,097.71 8.35 1202-4300 Materials/Supplies/Other 2,000.00 487.34 487.34 24.371202-4304 Telephone 0.00 1,512.66 7,020.00 2,018.39 2,018.39 28.751202-4305 Office Oper Supplies 0.00 5,001.61 600.00 150.00 150.00 25.001202-4315 Membership 0.00 450.00 7,020.00 1,377.94 1,377.94 19.631202-4317 Conference/Training 0.00 5,642.06 16,880.00 4,221.00 4,221.00 25.011202-4390 Communications Equipment Chrgs 0.00 12,659.00 2,113.00 528.00 528.00 24.991202-4394 Building Maintenance Charges 0.00 1,585.00 28,334.00 7,083.00 7,083.00 25.001202-4396 Insurance User Charges 0.00 21,251.00 Total Materials/Supplies/Other 63,967.00 15,865.67 15,865.67 0.00 48,101.33 24.80 1202-4900 Depreciation 0.00 0.00 0.00 0.001202-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.001202-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 9Page: 10/21/2015 CITY OF HERMOSA BEACH 10 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Total Finance Administration 933,353.00 178,811.31 178,811.31 0.00 754,541.69 19.16 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-4100 Personal Services 132,660.00 26,859.52 26,859.52 20.251203-4102 Regular Salaries 0.00 105,800.48 0.00 0.00 0.00 0.001203-4106 Regular Overtime 0.00 0.00 3,221.00 290.15 290.15 9.011203-4111 Accrual Cash In 0.00 2,930.85 16,650.00 856.08 856.08 5.141203-4180 Retirement 0.00 15,793.92 76,713.00 18,491.14 18,491.14 24.101203-4188 Employee Benefits 0.00 58,221.86 2,138.00 389.18 389.18 18.201203-4189 Medicare Benefits 0.00 1,748.82 4,235.00 1,059.00 1,059.00 25.011203-4190 Other Post Employment Benefits (OPEB) 0.00 3,176.00 4,000.00 0.00 0.00 0.001203-4191 Instant Bonuses 0.00 4,000.00 Total Personal Services 239,617.00 47,945.07 47,945.07 0.00 191,671.93 20.01 1203-4200 Contract Services 236,525.00 9,821.56 9,821.56 4.151203-4201 Contract Serv/Private 0.00 226,703.44 11,000.00 4,179.00 4,179.00 37.991203-4251 Contract Service/Govt 0.00 6,821.00 Total Contract Services 247,525.00 14,000.56 14,000.56 0.00 233,524.44 5.66 1203-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001203-4300 Employee recognition instant bonus 0.00 0.00 1,500.00 467.96 467.96 31.201203-4304 Telephone 0.00 1,032.04 3,000.00 949.90 949.90 31.661203-4305 Office Oper Supplies 0.00 2,050.10 1,075.00 0.00 0.00 0.001203-4315 Membership 0.00 1,075.00 13,500.00 150.00 150.00 1.111203-4317 Conference/Training 0.00 13,350.00 12,000.00 5,908.00 5,908.00 49.231203-4320 Medical Exams 0.00 6,092.00 5,145.00 1,287.00 1,287.00 25.011203-4390 Communications Equipment Chrgs 0.00 3,858.00 612.00 153.00 153.00 25.001203-4394 Building Maintenance Charges 0.00 459.00 9,105.00 2,277.00 2,277.00 25.011203-4396 Insurance User Charges 0.00 6,828.00 Total Materials/Supplies/Other 45,937.00 11,192.86 11,192.86 0.00 34,744.14 24.37 1203-4900 Depreciation 10Page: 10/21/2015 CITY OF HERMOSA BEACH 11 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.001203-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Human Resources 533,079.00 73,138.49 73,138.49 0.00 459,940.51 13.72 11Page: 10/21/2015 CITY OF HERMOSA BEACH 12 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4100 Personal Services 313,298.00 74,146.06 74,146.06 23.671204-4102 Regular Salaries 0.00 239,151.94 4,339.00 17.05 17.05 0.391204-4106 Regular Overtime 0.00 4,321.95 9,688.00 294.17 294.17 3.041204-4111 Accrual Cash In 0.00 9,393.83 41,597.00 10,724.20 10,724.20 25.781204-4112 Part Time Temporary 0.00 30,872.80 48,309.00 6,098.73 6,098.73 12.621204-4180 Retirement 0.00 42,210.27 0.00 0.00 0.00 0.001204-4185 Alternative Retirement System-Parttime 0.00 0.00 84,489.00 20,402.96 20,402.96 24.151204-4188 Employee Benefits 0.00 64,086.04 3,510.00 870.46 870.46 24.801204-4189 Medicare Benefits 0.00 2,639.54 21,360.00 5,340.00 5,340.00 25.001204-4190 Other Post Employment Benefits (OPEB) 0.00 16,020.00 Total Personal Services 526,590.00 117,893.63 117,893.63 0.00 408,696.37 22.39 1204-4200 Contract Services 144,871.00 11,438.54 11,438.54 7.901204-4201 Contract Serv/Private 0.00 133,432.46 Total Contract Services 144,871.00 11,438.54 11,438.54 0.00 133,432.46 7.90 1204-4300 Materials/Supplies/Other 3,832.00 861.59 861.59 22.481204-4304 Telephone 0.00 2,970.41 42,760.00 5,213.03 5,213.03 12.191204-4305 Office Operating Supplies 0.00 37,546.97 285.00 0.00 0.00 0.001204-4315 Membership 0.00 285.00 3,987.00 0.00 0.00 0.001204-4317 Conference/Training 0.00 3,987.00 19,271.00 4,818.00 4,818.00 25.001204-4390 Communications Equipment Chrgs 0.00 14,453.00 1,828.00 456.00 456.00 24.951204-4394 Building Maintenance Charges 0.00 1,372.00 19,883.00 4,971.00 4,971.00 25.001204-4396 Insurance User Charges 0.00 14,912.00 Total Materials/Supplies/Other 91,846.00 16,319.62 16,319.62 0.00 75,526.38 17.77 1204-5400 Equipment/Furniture 699.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 699.00 Total Equipment/Furniture 699.00 0.00 0.00 0.00 699.00 0.00 Total Finance Cashier 764,006.00 145,651.79 145,651.79 0.00 618,354.21 19.06 12Page: 10/21/2015 CITY OF HERMOSA BEACH 13 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4100 Personal Services 56,316.00 14,163.00 14,163.00 25.151208-4102 Regular Salaries 0.00 42,153.00 0.00 0.00 0.00 0.001208-4106 Regular Overtime 0.00 0.00 1,548.00 0.00 0.00 0.001208-4111 Accrual Cash In 0.00 1,548.00 4,074.00 1,014.48 1,014.48 24.901208-4180 Retirement 0.00 3,059.52 20,628.00 4,972.17 4,972.17 24.101208-4188 Employee Benefits 0.00 15,655.83 817.00 205.38 205.38 25.141208-4189 Medicare Benefits 0.00 611.62 4,956.00 1,239.00 1,239.00 25.001208-4190 Other Post Employment Benefits (OPEB) 0.00 3,717.00 Total Personal Services 88,339.00 21,594.03 21,594.03 0.00 66,744.97 24.44 1208-4200 Contract Services 15.00 0.00 0.00 0.001208-4201 Contract Serv/Private 0.00 15.00 Total Contract Services 15.00 0.00 0.00 0.00 15.00 0.00 1208-4300 Materials/Supplies/Other 115.00 32.36 32.36 28.141208-4304 Telephone 0.00 82.64 -15,000.00 -7,856.73 -7,856.73 52.381208-4305 Office Oper Supplies 0.00 -7,143.27 16,149.00 4,038.00 4,038.00 25.001208-4390 Communications Equipment Chrgs 0.00 12,111.00 306.00 75.00 75.00 24.511208-4394 Building Maintenance Charges 0.00 231.00 3,835.00 960.00 960.00 25.031208-4396 Insurance User Charges 0.00 2,875.00 Total Materials/Supplies/Other 5,405.00 -2,751.37 -2,751.37 0.00 8,156.37 0.00 1208-4900 Depreciation 0.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total General Appropriations 93,759.00 18,842.66 18,842.66 0.00 74,916.34 20.10 13Page: 10/21/2015 CITY OF HERMOSA BEACH 14 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Prospective Expenditures1214 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1214-4300 Materials/Supplies/Other 100,685.78 1,194.42 1,194.42 1.191214-4322 Unclassified 0.00 99,491.36 Total Prospective Expenditures 100,685.78 1,194.42 1,194.42 0.00 99,491.36 1.19 14Page: 10/21/2015 CITY OF HERMOSA BEACH 15 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Legal Settlement- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 247,151.25 247,151.25 0.001220-4201 Contract Serv/Private 0.00 -247,151.25 Total Legal Settlement- E&B Resources 0.00 247,151.25 247,151.25 0.00 -247,151.25 0.00 15Page: 10/21/2015 CITY OF HERMOSA BEACH 16 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 726,950.00 181,737.00 181,737.00 25.001299-4399 OperatingTransfers Out 0.00 545,213.00 Total Interfund Transfers Out 726,950.00 181,737.00 181,737.00 0.00 545,213.00 25.00 16Page: 10/21/2015 CITY OF HERMOSA BEACH 17 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4100 Personal Services 4,412,766.00 1,089,118.87 1,089,118.87 24.682101-4102 Regular Salaries 0.00 3,323,647.13 65,362.00 17,910.08 17,910.08 27.402101-4105 Special Duty Pay 0.00 47,451.92 265,285.00 131,982.71 131,982.71 49.752101-4106 Regular Overtime 0.00 133,302.29 874,463.00 82,119.54 82,119.54 9.392101-4111 Accrual Cash In 0.00 792,343.46 12,000.00 673.89 673.89 5.622101-4112 Part Time Temporary 0.00 11,326.11 6,000.00 1,003.44 1,003.44 16.722101-4117 Shift Differential 0.00 4,996.56 7,000.00 3,400.31 3,400.31 48.582101-4118 Training Officer 0.00 3,599.69 2,669,080.00 674,506.45 674,506.45 25.272101-4180 Retirement 0.00 1,994,573.55 0.00 0.00 0.00 0.002101-4185 Alternative Retirement System-Parttime 0.00 0.00 30,827.00 7,768.07 7,768.07 25.202101-4187 Uniform Allowance 0.00 23,058.93 838,337.00 208,222.20 208,222.20 24.842101-4188 Employee Benefits 0.00 630,114.80 63,065.00 18,569.80 18,569.80 29.452101-4189 Medicare Benefits 0.00 44,495.20 367,595.00 91,899.00 91,899.00 25.002101-4190 Other Post Employment Benefits (OPEB) 0.00 275,696.00 Total Personal Services 9,611,780.00 2,327,174.36 2,327,174.36 0.00 7,284,605.64 24.21 2101-4200 Contract Services 117,478.00 34,931.03 34,931.03 29.732101-4201 Contract Serv/Private 0.00 82,546.97 631,224.00 332,598.48 332,598.48 52.692101-4251 Contract Service/Govt 0.00 298,625.52 Total Contract Services 748,702.00 367,529.51 367,529.51 0.00 381,172.49 49.09 2101-4300 Materials/Supplies/Other 59,760.00 10,826.54 10,826.54 18.122101-4304 Telephone 0.00 48,933.46 55,000.00 13,274.02 13,274.02 24.132101-4305 Office Oper Supplies 0.00 41,725.98 13,000.00 2,521.90 2,521.90 19.402101-4306 Prisoner Maintenance 0.00 10,478.10 3,000.00 2,237.87 2,237.87 74.602101-4307 Radio Maintenance 0.00 762.13 6,500.00 511.19 511.19 7.862101-4309 Maintenance Materials 0.00 5,988.81 15,000.00 4,053.00 4,053.00 27.022101-4312 Travel Expense , POST 0.00 10,947.00 7,162.00 475.00 475.00 6.632101-4313 Travel Expense, STC 0.00 6,687.00 22,991.00 1,003.98 1,003.98 4.372101-4314 Uniforms 0.00 21,987.02 4,044.00 630.00 630.00 15.582101-4315 Membership 0.00 3,414.00 17Page: 10/21/2015 CITY OF HERMOSA BEACH 18 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 41,486.00 10,073.40 10,073.40 24.282101-4317 Conference/Training 0.00 31,412.60 0.00 0.00 0.00 0.002101-4326 Prior Yr Expense 0.00 0.00 4,725.00 751.01 751.01 15.892101-4350 Safety Gear 0.00 3,973.99 300,938.00 75,234.00 75,234.00 25.002101-4390 Communications Equipment Chrgs 0.00 225,704.00 6,925.00 1,731.00 1,731.00 25.002101-4394 Building Maintenance Charges 0.00 5,194.00 346,441.00 86,610.00 86,610.00 25.002101-4395 Equip Replacement Charges 0.00 259,831.00 1,204,346.00 301,086.00 301,086.00 25.002101-4396 Insurance User Charges 0.00 903,260.00 Total Materials/Supplies/Other 2,091,318.00 511,018.91 511,018.91 0.00 1,580,299.09 24.44 2101-4900 Depreciation 0.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002101-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2101-5400 Equipment/Furniture 3,756.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 3,756.00 0.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 0.00 20,449.00 20,448.51 20,448.51 100.002101-5405 Equipment more than $5,000 0.00 0.49 Total Equipment/Furniture 24,205.00 20,448.51 20,448.51 0.00 3,756.49 84.48 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 12,476,005.00 3,226,171.29 3,226,171.29 0.00 9,249,833.71 25.86 18Page: 10/21/2015 CITY OF HERMOSA BEACH 19 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Crossing Guard2102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2102-4200 Contract Services 98,982.00 0.00 0.00 0.002102-4201 Contract Serv/Private 0.00 98,982.00 Total Crossing Guard 98,982.00 0.00 0.00 0.00 98,982.00 0.00 19Page: 10/21/2015 CITY OF HERMOSA BEACH 20 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4100 Personal Services 1,933,472.00 538,597.22 538,597.22 27.862201-4102 Regular Salaries 0.00 1,394,874.78 340,000.00 112,420.35 112,420.35 33.062201-4106 Regular Overtime 0.00 227,579.65 172,800.00 65,030.53 65,030.53 37.632201-4108 FLSA Overtime 0.00 107,769.47 228,008.00 39,585.33 39,585.33 17.362201-4111 Accrual Cash In 0.00 188,422.67 272,802.00 29,562.25 29,562.25 10.842201-4112 Part Time/Temporary 0.00 243,239.75 5,600.00 0.00 0.00 0.002201-4119 Fitness Incentive 0.00 5,600.00 1,022,730.00 264,887.02 264,887.02 25.902201-4180 Retirement 0.00 757,842.98 0.00 119.82 119.82 0.002201-4185 Alternative Retirement System-Parttime 0.00 -119.82 9,600.00 2,425.00 2,425.00 25.262201-4187 Uniform Allowance 0.00 7,175.00 220,204.00 51,765.15 51,765.15 23.512201-4188 Employee Benefits 0.00 168,438.85 27,576.00 9,481.76 9,481.76 34.382201-4189 Medicare Benefits 0.00 18,094.24 132,747.00 33,186.00 33,186.00 25.002201-4190 Other Post Employment Benefits (OPEB) 0.00 99,561.00 Total Personal Services 4,365,539.00 1,147,060.43 1,147,060.43 0.00 3,218,478.57 26.28 2201-4200 Contract Services 166,485.00 22,089.42 22,089.42 13.272201-4201 Contract Serv/Private 0.00 144,395.58 78,212.00 33,359.74 33,359.74 42.652201-4251 Contract Service/Govt 0.00 44,852.26 Total Contract Services 244,697.00 55,449.16 55,449.16 0.00 189,247.84 22.66 2201-4300 Materials/Supplies/Other 19,168.00 7,520.56 7,520.56 39.232201-4304 Telephone 0.00 11,647.44 21,960.00 4,188.39 4,188.39 19.072201-4305 Office Oper Supplies 0.00 17,771.61 37,407.00 8,349.11 8,349.11 22.322201-4309 Maintenance Materials 0.00 29,057.89 2,475.00 766.91 766.91 30.992201-4314 Uniforms 0.00 1,708.09 6,030.00 1,655.00 1,655.00 27.452201-4315 Membership 0.00 4,375.00 66,505.00 18,194.47 18,194.47 27.362201-4317 Conference/Training 0.00 48,310.53 0.00 0.00 0.00 0.002201-4326 Prior Yr Expense 0.00 0.00 77,319.00 5,727.89 5,727.89 7.412201-4350 Safety Gear 0.00 71,591.11 34,858.00 8,715.00 8,715.00 25.002201-4390 Communications Equipment Chrgs 0.00 26,143.00 4,325.00 1,080.00 1,080.00 24.972201-4394 Building Maintenance Charges 0.00 3,245.00 20Page: 10/21/2015 CITY OF HERMOSA BEACH 21 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 209,520.00 52,380.00 52,380.00 25.002201-4395 Equip Replacement Charges 0.00 157,140.00 796,826.00 199,206.00 199,206.00 25.002201-4396 Insurance User Charges 0.00 597,620.00 Total Materials/Supplies/Other 1,276,393.00 307,783.33 307,783.33 0.00 968,609.67 24.11 2201-4900 Depreciation 0.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002201-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.002201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 7,965.00 1,337.33 1,337.33 16.792201-5401 Equip-Less Than $1,000 0.00 6,627.67 17,600.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 17,600.00 0.00 0.00 0.00 0.002201-5403 Vehicles 0.00 0.00 29,730.00 22,582.84 22,582.84 75.962201-5405 Equipment more than $5,000 0.00 7,147.16 Total Equipment/Furniture 55,295.00 23,920.17 23,920.17 0.00 31,374.83 43.26 2201-5600 Buildings/Improvements 0.00 0.00 0.00 0.002201-5602 Improvements Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire 5,941,924.00 1,534,213.09 1,534,213.09 0.00 4,407,710.91 25.82 21Page: 10/21/2015 CITY OF HERMOSA BEACH 22 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Sewers/Storm Drains 0.00 0.00 0.00 0.00 0.00 0.00 22Page: 10/21/2015 CITY OF HERMOSA BEACH 23 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4100 Personal Services 291,221.00 62,262.65 62,262.65 21.383104-4102 Regular Salaries 0.00 228,958.35 9,718.00 2,578.28 2,578.28 26.533104-4106 Regular Overtime 0.00 7,139.72 12,791.00 2,280.00 2,280.00 17.833104-4111 Accrual Cash In 0.00 10,511.00 0.00 7,113.78 7,113.78 0.003104-4112 Part Time/Temporary 0.00 -7,113.78 68,887.00 5,612.07 5,612.07 8.153104-4180 Retirement 0.00 63,274.93 66,853.00 12,997.94 12,997.94 19.443104-4188 Employee Benefits 0.00 53,855.06 1,524.00 332.84 332.84 21.843104-4189 Medicare Benefits 0.00 1,191.16 21,219.00 5,304.00 5,304.00 25.003104-4190 Other Post Employment Benefits (OPEB) 0.00 15,915.00 Total Personal Services 472,213.00 98,481.56 98,481.56 0.00 373,731.44 20.86 3104-4200 Contract Services 272,861.00 51,477.53 51,477.53 18.873104-4201 Contract Serv/Private 0.00 221,383.47 6,657.00 0.00 0.00 0.003104-4251 Contract Service/Govt 0.00 6,657.00 Total Contract Services 279,518.00 51,477.53 51,477.53 0.00 228,040.47 18.42 3104-4300 Materials/Supplies/Other 7,561.00 875.90 875.90 11.583104-4303 Utilities 0.00 6,685.10 63,188.00 17,547.30 17,547.30 27.773104-4309 Maintenance Materials 0.00 45,640.70 0.00 0.00 0.00 0.003104-4326 Prior Yr Expense 0.00 0.00 666.00 165.00 165.00 24.773104-4394 Building Maintenance Charges 0.00 501.00 36,327.00 9,081.00 9,081.00 25.003104-4395 Equip Replacement Charges 0.00 27,246.00 237,573.00 59,394.00 59,394.00 25.003104-4396 Insurance User Charges 0.00 178,179.00 Total Materials/Supplies/Other 345,315.00 87,063.20 87,063.20 0.00 258,251.80 25.21 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 23Page: 10/21/2015 CITY OF HERMOSA BEACH 24 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Total Street Maint/Traffic Safety 1,097,046.00 237,022.29 237,022.29 0.00 860,023.71 21.61 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-4100 Personal Services 42,771.00 9,554.47 9,554.47 22.343301-4102 Regular Salaries 0.00 33,216.53 1,200.00 0.00 0.00 0.003301-4106 Regular Overtime 0.00 1,200.00 7,463.00 0.00 0.00 0.003301-4111 Accrual Cash In 0.00 7,463.00 8,189.00 755.94 755.94 9.233301-4180 Retirement 0.00 7,433.06 7,076.00 1,746.38 1,746.38 24.683301-4188 Employee Benefits 0.00 5,329.62 637.00 143.12 143.12 22.473301-4189 Medicare Benefits 0.00 493.88 1,396.00 348.00 348.00 24.933301-4190 Other Post Employment Benefits/OPEB 0.00 1,048.00 Total Personal Services 68,732.00 12,547.91 12,547.91 0.00 56,184.09 18.26 3301-4200 Contract Services 158,453.00 33,314.64 33,314.64 21.023301-4201 Contract Serv/Private 0.00 125,138.36 Total Contract Services 158,453.00 33,314.64 33,314.64 0.00 125,138.36 21.02 3301-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003301-4303 Utilities 0.00 0.00 2,000.00 252.63 252.63 12.633301-4309 Maintenance Materials 0.00 1,747.37 0.00 0.00 0.00 0.003301-4319 Special Events 0.00 0.00 221.00 54.00 54.00 24.433301-4394 Building Maintenance Charges 0.00 167.00 374.00 93.00 93.00 24.873301-4395 Equip Replacement Chrgs 0.00 281.00 19,454.00 4,863.00 4,863.00 25.003301-4396 Insurance User Charges 0.00 14,591.00 Total Materials/Supplies/Other 22,049.00 5,262.63 5,262.63 0.00 16,786.37 23.87 3301-4900 Depreciation 0.00 0.00 0.00 0.003301-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003301-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3301-5400 Equipment/Furniture 24Page: 10/21/2015 CITY OF HERMOSA BEACH 25 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003301-5401 Equip-Less Than $1,000 0.00 0.00 6,586.00 0.00 0.00 0.003301-5402 Equip-More Than $1,000 0.00 6,586.00 Total Equipment/Furniture 6,586.00 0.00 0.00 0.00 6,586.00 0.00 Total Downtown Enhancement 255,820.00 51,125.18 51,125.18 0.00 204,694.82 19.98 25Page: 10/21/2015 CITY OF HERMOSA BEACH 26 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4100 Personal Services 860,897.00 198,976.07 198,976.07 23.113302-4102 Regular Salaries 0.00 661,920.93 40,000.00 13,568.10 13,568.10 33.923302-4106 Regular Overtime 0.00 26,431.90 69,223.00 6,975.87 6,975.87 10.083302-4111 Accrual Cash In 0.00 62,247.13 20,481.00 14,533.09 14,533.09 70.963302-4112 Part Time Temporary 0.00 5,947.91 7,525.00 1,439.04 1,439.04 19.123302-4117 Shift Differential 0.00 6,085.96 600.00 140.00 140.00 23.333302-4118 Field Training Officer 0.00 460.00 179,711.00 17,155.20 17,155.20 9.553302-4180 Retirement 0.00 162,555.80 0.00 0.00 0.00 0.003302-4185 Alternative Retirement System-Parttime 0.00 0.00 6,240.00 1,381.38 1,381.38 22.143302-4187 Uniform Allowance 0.00 4,858.62 250,440.00 56,842.69 56,842.69 22.703302-4188 Employee Benefits 0.00 193,597.31 11,786.00 3,437.39 3,437.39 29.173302-4189 Medicare Benefits 0.00 8,348.61 89,794.00 22,449.00 22,449.00 25.003302-4190 Other Post Employment Benefits (OPEB) 0.00 67,345.00 Total Personal Services 1,536,697.00 336,897.83 336,897.83 0.00 1,199,799.17 21.92 3302-4200 Contract Services 171,651.00 39,058.11 39,058.11 22.753302-4201 Contract Serv/Private 0.00 132,592.89 66,510.00 33,254.76 33,254.76 50.003302-4251 Contract Services/Govt 0.00 33,255.24 Total Contract Services 238,161.00 72,312.87 72,312.87 0.00 165,848.13 30.36 3302-4300 Materials/Supplies/Other 6,500.00 738.85 738.85 11.373302-4304 Telephone 0.00 5,761.15 18,000.00 7,470.45 7,470.45 41.503302-4305 Office Operating Supplies 0.00 10,529.55 1,000.00 138.45 138.45 13.853302-4307 Radio Maintenance 0.00 861.55 20,000.00 4,368.92 4,368.92 21.843302-4309 Maintenance Materials 0.00 15,631.08 5,000.00 141.70 141.70 2.833302-4314 Uniforms 0.00 4,858.30 540.00 0.00 0.00 0.003302-4315 Membership 0.00 540.00 1,365.00 805.00 805.00 58.973302-4317 Conference/Training 0.00 560.00 89,495.00 22,374.00 22,374.00 25.003302-4390 Communications Equipment Chrgs 0.00 67,121.00 7,088.00 1,773.00 1,773.00 25.013302-4394 Building Maintenance Charges 0.00 5,315.00 91,278.00 22,821.00 22,821.00 25.003302-4395 Equip Replacement Chrgs 0.00 68,457.00 26Page: 10/21/2015 CITY OF HERMOSA BEACH 27 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 152,747.00 38,187.00 38,187.00 25.003302-4396 Insurance User Charges 0.00 114,560.00 Total Materials/Supplies/Other 393,013.00 98,818.37 98,818.37 0.00 294,194.63 25.14 3302-4900 Depreciation 0.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003302-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3302-5400 Equipment/Furniture 4,530.00 4,384.89 4,384.89 96.803302-5401 Equip-Less Than $1,000 0.00 145.11 0.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 4,530.00 4,384.89 4,384.89 0.00 145.11 96.80 3302-5600 Buildings/Improvements 0.00 0.00 0.00 0.003302-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Services 2,172,401.00 512,413.96 512,413.96 0.00 1,659,987.04 23.59 27Page: 10/21/2015 CITY OF HERMOSA BEACH 28 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 North Pier Parking Structure3304 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3304-4200 Contract Services 173,243.00 33,478.55 33,478.55 19.323304-4201 Contract Serv/Private 0.00 139,764.45 225.00 0.00 0.00 0.003304-4251 Contract Services/Gov't 0.00 225.00 Total Contract Services 173,468.00 33,478.55 33,478.55 0.00 139,989.45 19.30 3304-4300 Materials/Supplies/Other 18,566.00 4,025.51 4,025.51 21.683304-4303 Utilities 0.00 14,540.49 543.00 169.97 169.97 31.303304-4304 Telephone 0.00 373.03 4,500.00 0.00 0.00 0.003304-4309 Maintenance Materials 0.00 4,500.00 Total Materials/Supplies/Other 23,609.00 4,195.48 4,195.48 0.00 19,413.52 17.77 3304-4900 Depreciation 0.00 0.00 0.00 0.003304-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total North Pier Parking Structure 197,077.00 37,674.03 37,674.03 0.00 159,402.97 19.12 28Page: 10/21/2015 CITY OF HERMOSA BEACH 29 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Downtown Parking Lot A3305 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3305-4200 Contract Services 47,756.00 8,571.36 8,571.36 17.953305-4201 Contract Serv/Private 0.00 39,184.64 Total Contract Services 47,756.00 8,571.36 8,571.36 0.00 39,184.64 17.95 3305-4300 Materials/Supplies/Other 2,000.00 1,700.90 1,700.90 85.053305-4309 Maintenance Materials 0.00 299.10 Total Materials/Supplies/Other 2,000.00 1,700.90 1,700.90 0.00 299.10 85.05 3305-4900 Depreciation 0.00 0.00 0.00 0.003305-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Parking Lot A 49,756.00 10,272.26 10,272.26 0.00 39,483.74 20.65 29Page: 10/21/2015 CITY OF HERMOSA BEACH 30 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Co. Share Pkg Structure Rev.3306 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3306-4200 Contract Services 338,761.00 0.00 0.00 0.003306-4251 Contract Services/Gov't 0.00 338,761.00 Total Co. Share Pkg Structure Rev. 338,761.00 0.00 0.00 0.00 338,761.00 0.00 30Page: 10/21/2015 CITY OF HERMOSA BEACH 31 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 0.00 0.00 0.00 0.003411-4201 Contract Serv/Private 0.00 0.00 Total After School Program Shuttle 0.00 0.00 0.00 0.00 0.00 0.00 31Page: 10/21/2015 CITY OF HERMOSA BEACH 32 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-4100 Personal Services 506,278.00 92,181.14 92,181.14 18.214101-4102 Regular Salaries 0.00 414,096.86 250.00 0.00 0.00 0.004101-4106 Regular Overtime 0.00 250.00 11,950.00 0.00 0.00 0.004101-4111 Accrual Cash In 0.00 11,950.00 0.00 13,628.28 13,628.28 0.004101-4112 Part Time/Temporary 0.00 -13,628.28 102,058.00 7,712.97 7,712.97 7.564101-4180 Retirement 0.00 94,345.03 0.00 0.00 0.00 0.004101-4185 Alternative Retirement System-Parttime 0.00 0.00 94,795.00 17,284.38 17,284.38 18.234101-4188 Employee Benefits 0.00 77,510.62 8,020.00 1,585.39 1,585.39 19.774101-4189 Medicare Benefits 0.00 6,434.61 20,058.00 5,016.00 5,016.00 25.014101-4190 Other Post Employment Benefits (OPEB) 0.00 15,042.00 Total Personal Services 743,409.00 137,408.16 137,408.16 0.00 606,000.84 18.48 4101-4200 Contract Services 33,656.00 -1,025.70 -1,025.70 3.054101-4201 Contract Serv/Private 0.00 34,681.70 Total Contract Services 33,656.00 -1,025.70 -1,025.70 0.00 34,681.70 0.00 4101-4300 Materials/Supplies/Other 2,000.00 568.66 568.66 28.434101-4304 Telephone 0.00 1,431.34 4,500.00 1,036.38 1,036.38 23.034101-4305 Office Oper Supplies 0.00 3,463.62 2,678.00 0.00 0.00 0.004101-4315 Membership 0.00 2,678.00 5,350.00 854.00 854.00 15.964101-4317 Conference/Training 0.00 4,496.00 11,064.00 2,766.00 2,766.00 25.004101-4390 Communications Equipment Chrgs 0.00 8,298.00 2,234.00 558.00 558.00 24.984101-4394 Building Maintenance Charges 0.00 1,676.00 29,812.00 7,452.00 7,452.00 25.004101-4396 Insurance User Charges 0.00 22,360.00 Total Materials/Supplies/Other 57,638.00 13,235.04 13,235.04 0.00 44,402.96 22.96 Total Community Dev/Planning 834,703.00 149,617.50 149,617.50 0.00 685,085.50 17.92 32Page: 10/21/2015 CITY OF HERMOSA BEACH 33 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4100 Personal Services 0.00 0.00 0.00 0.004104-4106 Regular Overtime 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 4104-4200 Contract Services 562,513.00 10,278.20 10,278.20 1.834104-4201 Contract Serv/Private 0.00 552,234.80 Total Contract Services 562,513.00 10,278.20 10,278.20 0.00 552,234.80 1.83 4104-4300 Materials/Supplies/Other 20,000.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 20,000.00 Total Materials/Supplies/Other 20,000.00 0.00 0.00 0.00 20,000.00 0.00 Total Coastal Permit Auth Grant 582,513.00 10,278.20 10,278.20 0.00 572,234.80 1.76 33Page: 10/21/2015 CITY OF HERMOSA BEACH 34 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4100 Personal Services 368,152.00 72,058.36 72,058.36 19.574201-4102 Regular Salaries 0.00 296,093.64 250.00 0.00 0.00 0.004201-4106 Regular Overtime 0.00 250.00 12,558.00 0.00 0.00 0.004201-4111 Accrual Cash In 0.00 12,558.00 19,958.00 9,799.55 9,799.55 49.104201-4112 Part Time/Temporary 0.00 10,158.45 78,740.00 6,023.15 6,023.15 7.654201-4180 Retirement 0.00 72,716.85 0.00 0.00 0.00 0.004201-4185 Alternative Retirement System-Parttime 0.00 0.00 69,926.00 12,450.06 12,450.06 17.804201-4188 Employee Benefits 0.00 57,475.94 5,919.00 1,163.55 1,163.55 19.664201-4189 Medicare Benefits 0.00 4,755.45 18,968.00 4,743.00 4,743.00 25.014201-4190 Other Post Employment Benefits (OPEB) 0.00 14,225.00 Total Personal Services 574,471.00 106,237.67 106,237.67 0.00 468,233.33 18.49 4201-4200 Contract Services 150,500.00 0.00 0.00 0.004201-4201 Contract Serv/Private 0.00 150,500.00 Total Contract Services 150,500.00 0.00 0.00 0.00 150,500.00 0.00 4201-4300 Materials/Supplies/Other 4,800.00 1,494.41 1,494.41 31.134201-4304 Telephone 0.00 3,305.59 4,000.00 649.60 649.60 16.244201-4305 Office Oper Supplies 0.00 3,350.40 1,300.00 150.00 150.00 11.544201-4315 Membership 0.00 1,150.00 1,500.00 0.00 0.00 0.004201-4317 Conference/Training 0.00 1,500.00 14,045.00 3,510.00 3,510.00 24.994201-4390 Communications Equipment Chrgs 0.00 10,535.00 1,409.00 351.00 351.00 24.914201-4394 Building Maintenance Charges 0.00 1,058.00 17,688.00 4,422.00 4,422.00 25.004201-4395 Equip Replacement Charges 0.00 13,266.00 30,666.00 7,668.00 7,668.00 25.004201-4396 Insurance User Charges 0.00 22,998.00 Total Materials/Supplies/Other 75,408.00 18,245.01 18,245.01 0.00 57,162.99 24.20 4201-4900 Depreciation 0.00 0.00 0.00 0.004201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004201-4903 Depreciation/Bldgs 0.00 0.00 34Page: 10/21/2015 CITY OF HERMOSA BEACH 35 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4201-5600 Buildings/Improvements 0.00 0.00 0.00 0.004201-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Dev/Building 800,379.00 124,482.68 124,482.68 0.00 675,896.32 15.55 35Page: 10/21/2015 CITY OF HERMOSA BEACH 36 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4100 Personal Services 397,819.00 90,416.48 90,416.48 22.734202-4102 Regular Salaries 0.00 307,402.52 2,000.00 0.00 0.00 0.004202-4106 Regular Overtime 0.00 2,000.00 12,173.00 0.00 0.00 0.004202-4111 Accrual Cash In 0.00 12,173.00 0.00 19,000.68 19,000.68 0.004202-4112 Part Time/Temporary 0.00 -19,000.68 74,067.00 8,483.50 8,483.50 11.454202-4180 Retirement 0.00 65,583.50 0.00 0.00 0.00 0.004202-4185 Alternative Retirement System-Parttime 0.00 0.00 74,278.00 15,596.14 15,596.14 21.004202-4188 Employee Benefits 0.00 58,681.86 6,351.00 1,667.61 1,667.61 26.264202-4189 Medicare Benefits 0.00 4,683.39 19,975.00 4,995.00 4,995.00 25.014202-4190 Other Post Employment Benefits (OPEB) 0.00 14,980.00 Total Personal Services 586,663.00 140,159.41 140,159.41 0.00 446,503.59 23.89 4202-4200 Contract Services 250,210.00 43,636.53 43,636.53 17.444202-4201 Contract Serv/Private 0.00 206,573.47 0.00 0.00 0.00 0.004202-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 250,210.00 43,636.53 43,636.53 0.00 206,573.47 17.44 4202-4300 Materials/Supplies/Other 22,821.00 3,603.11 3,603.11 15.794202-4304 Telephone 0.00 19,217.89 7,000.00 10,273.47 10,273.47 146.764202-4305 Office Oper Supplies 0.00 -3,273.47 6,678.00 489.33 489.33 7.334202-4314 Uniforms 0.00 6,188.67 1,385.00 145.00 145.00 10.474202-4315 Membership 0.00 1,240.00 9,933.00 1,326.06 1,326.06 13.354202-4317 Conference/Training 0.00 8,606.94 60,108.00 15,027.00 15,027.00 25.004202-4390 Communications Equipment Chrgs 0.00 45,081.00 6,478.00 1,620.00 1,620.00 25.014202-4394 Building Maintenance Charges 0.00 4,858.00 23,508.00 5,877.00 5,877.00 25.004202-4395 Equip Replacement Charges 0.00 17,631.00 58,513.00 14,628.00 14,628.00 25.004202-4396 Insurance User Charges 0.00 43,885.00 Total Materials/Supplies/Other 196,424.00 52,988.97 52,988.97 0.00 143,435.03 26.98 4202-4900 Depreciation 0.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 0.00 36Page: 10/21/2015 CITY OF HERMOSA BEACH 37 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004202-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.004202-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4202-5400 Equipment/Furniture 0.00 0.00 0.00 0.004202-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004202-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4202-5600 Buildings/Improvements 0.00 0.00 0.00 0.004202-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Public Works Administration 1,033,297.00 236,784.91 236,784.91 0.00 796,512.09 22.92 37Page: 10/21/2015 CITY OF HERMOSA BEACH 38 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4100 Personal Services 243,756.00 44,028.13 44,028.13 18.064204-4102 Regular Salaries 0.00 199,727.87 9,000.00 3,949.40 3,949.40 43.884204-4106 Regular Overtime 0.00 5,050.60 13,786.00 1,327.20 1,327.20 9.634204-4111 Accrual Cash In 0.00 12,458.80 0.00 16,202.49 16,202.49 0.004204-4112 Part Time Temporary 0.00 -16,202.49 55,843.00 4,258.22 4,258.22 7.634204-4180 Retirement 0.00 51,584.78 0.00 37.99 37.99 0.004204-4185 Alternative Retirement System-Parttime 0.00 -37.99 58,366.00 14,944.24 14,944.24 25.604204-4188 Employee Benefits 0.00 43,421.76 3,405.00 918.39 918.39 26.974204-4189 Medicare Benefits 0.00 2,486.61 16,913.00 4,227.00 4,227.00 24.994204-4190 Other Post Employment Benefits (OPEB) 0.00 12,686.00 Total Personal Services 401,069.00 89,893.06 89,893.06 0.00 311,175.94 22.41 4204-4200 Contract Services 126,572.00 23,958.81 23,958.81 18.934204-4201 Contract Serv/Private 0.00 102,613.19 225.00 0.00 0.00 0.004204-4251 Contract Service/Govt 0.00 225.00 Total Contract Services 126,797.00 23,958.81 23,958.81 0.00 102,838.19 18.90 4204-4300 Materials/Supplies/Other 178,559.00 34,556.61 34,556.61 19.354204-4303 Utilities 0.00 144,002.39 31,879.00 4,940.17 4,940.17 15.504204-4309 Maintenance Materials 0.00 26,938.83 6,000.00 660.92 660.92 11.024204-4321 Building Sfty/Security 0.00 5,339.08 652.00 0.00 0.00 0.004204-4390 Communications Equipment Chrgs 0.00 652.00 667.00 168.00 168.00 25.194204-4394 Building Maintenance Charges 0.00 499.00 11,556.00 2,889.00 2,889.00 25.004204-4395 Equip Replacement Charges 0.00 8,667.00 59,943.00 14,985.00 14,985.00 25.004204-4396 Insurance User Charges 0.00 44,958.00 Total Materials/Supplies/Other 289,256.00 58,199.70 58,199.70 0.00 231,056.30 20.12 4204-4900 Depreciation 0.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 38Page: 10/21/2015 CITY OF HERMOSA BEACH 39 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-5400 Equipment/Furniture 0.00 0.00 0.00 0.004204-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4204-5600 Buildings/Improvements 0.00 0.00 0.00 0.004204-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 817,122.00 172,051.57 172,051.57 0.00 645,070.43 21.06 39Page: 10/21/2015 CITY OF HERMOSA BEACH 40 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4100 Personal Services 224,895.00 45,560.89 45,560.89 20.264601-4102 Regular Salaries 0.00 179,334.11 3,000.00 2,837.99 2,837.99 94.604601-4106 Regular Overtime 0.00 162.01 9,986.00 0.00 0.00 0.004601-4111 Accrual Cash In 0.00 9,986.00 263,871.00 76,058.00 76,058.00 28.824601-4112 Part Time/Temporary 0.00 187,813.00 43,980.00 7,474.58 7,474.58 17.004601-4180 Retirement 0.00 36,505.42 0.00 136.72 136.72 0.004601-4185 Alternative Retirement System-Parttime 0.00 -136.72 67,563.00 10,447.39 10,447.39 15.464601-4188 Employee Benefits 0.00 57,115.61 3,555.00 1,947.20 1,947.20 54.774601-4189 Medicare Benefits 0.00 1,607.80 10,949.00 2,736.00 2,736.00 24.994601-4190 Other Post Employment Benefits (OPEB) 0.00 8,213.00 Total Personal Services 627,799.00 147,198.77 147,198.77 0.00 480,600.23 23.45 4601-4200 Contract Services 107,834.22 37,985.84 37,985.84 35.234601-4201 Contract Serv/Private 0.00 69,848.38 245,000.00 108,037.28 108,037.28 44.104601-4221 Contract Rec Classes/Programs 0.00 136,962.72 Total Contract Services 352,834.22 146,023.12 146,023.12 0.00 206,811.10 41.39 4601-4300 Materials/Supplies/Other 14,000.00 3,670.66 3,670.66 26.224601-4302 Advertising 0.00 10,329.34 5,000.00 1,158.62 1,158.62 23.174601-4304 Telephone 0.00 3,841.38 13,000.00 1,704.75 1,704.75 13.114601-4305 Office Oper Supplies 0.00 11,295.25 20,525.00 2,566.04 2,566.04 12.504601-4308 Program Materials 0.00 17,958.96 0.00 0.00 0.00 0.004601-4309 Maintenance Materials 0.00 0.00 2,000.00 0.00 0.00 0.004601-4315 Membership 0.00 2,000.00 15,500.00 885.06 885.06 5.714601-4317 Conference/Training 0.00 14,614.94 6,000.00 272.96 272.96 4.554601-4328 Hermosa Senior Center Programs 0.00 5,727.04 25,756.00 6,600.00 6,600.00 25.634601-4390 Communications Equipment Chrgs 0.00 19,156.00 35,235.00 8,811.00 8,811.00 25.014601-4394 Building Maintenance Charges 0.00 26,424.00 12,245.00 3,060.00 3,060.00 24.994601-4395 Equip Replacement Charges 0.00 9,185.00 81,909.00 20,478.00 20,478.00 25.004601-4396 Insurance User Charges 0.00 61,431.00 Total Materials/Supplies/Other 231,170.00 49,207.09 49,207.09 0.00 181,962.91 21.29 40Page: 10/21/2015 CITY OF HERMOSA BEACH 41 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4900 Depreciation 0.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004601-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4601-5400 Equipment/Furniture 0.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4601-5600 Buildings/Improvements 0.00 0.00 0.00 0.004601-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004601-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Resources 1,211,803.22 342,428.98 342,428.98 0.00 869,374.24 28.26 41Page: 10/21/2015 CITY OF HERMOSA BEACH 42 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4100 Personal Services 206,946.00 35,707.23 35,707.23 17.256101-4102 Regular Salaries 0.00 171,238.77 1,500.00 472.50 472.50 31.506101-4106 Regular Overtime 0.00 1,027.50 9,028.00 1,521.10 1,521.10 16.856101-4111 Accrual Cash In 0.00 7,506.90 38,261.00 2,684.51 2,684.51 7.026101-4180 Retirement 0.00 35,576.49 0.00 0.00 0.00 0.006101-4187 Uniform Allowance 0.00 0.00 57,806.00 11,177.00 11,177.00 19.346101-4188 Employee Benefits 0.00 46,629.00 3,017.00 553.12 553.12 18.336101-4189 Medicare Benefits 0.00 2,463.88 13,538.00 3,384.00 3,384.00 25.006101-4190 Other Post Employment Benefits (OPEB) 0.00 10,154.00 Total Personal Services 330,096.00 55,499.46 55,499.46 0.00 274,596.54 16.81 6101-4200 Contract Services 220,855.00 40,696.63 40,696.63 18.436101-4201 Contract Serv/Private 0.00 180,158.37 198.00 0.00 0.00 0.006101-4251 Contract Service/Govt 0.00 198.00 Total Contract Services 221,053.00 40,696.63 40,696.63 0.00 180,356.37 18.41 6101-4300 Materials/Supplies/Other 226,152.00 48,301.97 48,301.97 21.366101-4303 Utilities 0.00 177,850.03 0.00 0.00 0.00 0.006101-4304 Telephone 0.00 0.00 22,658.00 9,001.27 9,001.27 39.736101-4309 Maintenance Materials 0.00 13,656.73 21,867.00 5,469.00 5,469.00 25.016101-4394 Building Maintenance Charges 0.00 16,398.00 21,458.00 5,364.00 5,364.00 25.006101-4395 Equip Replacement Chrgs 0.00 16,094.00 64,851.00 16,212.00 16,212.00 25.006101-4396 Insurance User Charges 0.00 48,639.00 Total Materials/Supplies/Other 356,986.00 84,348.24 84,348.24 0.00 272,637.76 23.63 6101-4900 Depreciation 0.00 0.00 0.00 0.006101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 6101-5400 Equipment/Furniture 42Page: 10/21/2015 CITY OF HERMOSA BEACH 43 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 474.15 474.15 0.006101-5401 Equip-Less Than $1,000 0.00 -474.15 2,120.00 4,267.78 4,267.78 201.316101-5402 Equip-More Than $1,000 0.00 -2,147.78 0.00 0.00 0.00 0.006101-5499 Non-Capitalized Assets 0.00 0.00 Total Equipment/Furniture 2,120.00 4,741.93 4,741.93 0.00 -2,621.93 223.68 6101-5600 Buildings/Improvements 0.00 0.00 0.00 0.006101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Parks 910,255.00 185,286.26 185,286.26 0.00 724,968.74 20.36 43Page: 10/21/2015 CITY OF HERMOSA BEACH 44 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 141,013.00 3,920.00 3,920.00 2.788128-4201 Contract Serv/Private 0.00 137,093.00 Total Str Improvements/Various Locations 141,013.00 3,920.00 3,920.00 0.00 137,093.00 2.78 44Page: 10/21/2015 CITY OF HERMOSA BEACH 45 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 220,000.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 220,000.00 Total Pier Avenue/PCH to Ardmore 220,000.00 0.00 0.00 0.00 220,000.00 0.00 45Page: 10/21/2015 CITY OF HERMOSA BEACH 46 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 192,905.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 192,905.00 Total PCH-Aviation Beautification Project 192,905.00 0.00 0.00 0.00 192,905.00 0.00 46Page: 10/21/2015 CITY OF HERMOSA BEACH 47 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Protective Bollards Along the Strand8163 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8163-4200 Contract Services 25,000.00 0.00 0.00 0.008163-4201 Contract Serv/Private 0.00 25,000.00 Total Protective Bollards Along the Strand 25,000.00 0.00 0.00 0.00 25,000.00 0.00 47Page: 10/21/2015 CITY OF HERMOSA BEACH 48 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Valley Drive Sharrows8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 20,000.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 20,000.00 Total Valley Drive Sharrows 20,000.00 0.00 0.00 0.00 20,000.00 0.00 48Page: 10/21/2015 CITY OF HERMOSA BEACH 49 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 188,917.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 188,917.00 Total 8th Street Improvements 188,917.00 0.00 0.00 0.00 188,917.00 0.00 49Page: 10/21/2015 CITY OF HERMOSA BEACH 50 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 105,363.00 -27.22 -27.22 0.038402-4201 Contract Serv/Private 0.00 105,390.22 Total Sewer Improvements- Various Locations 105,363.00 -27.22 -27.22 0.00 105,390.22 0.00 50Page: 10/21/2015 CITY OF HERMOSA BEACH 51 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 222,664.00 44,128.54 44,128.54 19.828537-4201 Contract Serv/Private 0.00 178,535.46 Total South Park Phase I Improvements 222,664.00 44,128.54 44,128.54 0.00 178,535.46 19.82 51Page: 10/21/2015 CITY OF HERMOSA BEACH 52 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4200 Contract Services 83,592.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 83,592.00 Total Citywide Park Master Plan 83,592.00 0.00 0.00 0.00 83,592.00 0.00 52Page: 10/21/2015 CITY OF HERMOSA BEACH 53 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Clark Field Energy Upgrades Ph II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 100,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 100,000.00 Total Clark Field Energy Upgrades Ph II 100,000.00 0.00 0.00 0.00 100,000.00 0.00 53Page: 10/21/2015 CITY OF HERMOSA BEACH 54 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Fire Station Renovation & Upgrades8606 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8606-4200 Contract Services 10,517.00 0.00 0.00 0.008606-4201 Contract Serv/Private 0.00 10,517.00 Total Fire Station Renovation & Upgrades 10,517.00 0.00 0.00 0.00 10,517.00 0.00 54Page: 10/21/2015 CITY OF HERMOSA BEACH 55 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Fire Station Renovations & Upgrades8607 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8607-4200 Contract Services 134,500.00 0.00 0.00 0.008607-4201 Contract Serv/Private 0.00 134,500.00 Total Fire Station Renovations & Upgrades 134,500.00 0.00 0.00 0.00 134,500.00 0.00 55Page: 10/21/2015 CITY OF HERMOSA BEACH 56 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Civic Center Strategic Plan8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 258,207.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 258,207.00 Total Civic Center Strategic Plan 258,207.00 0.00 0.00 0.00 258,207.00 0.00 56Page: 10/21/2015 CITY OF HERMOSA BEACH 57 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Police Facilities Impovements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 107,972.00 3,848.40 3,848.40 3.568614-4201 Contract Serv/Private 0.00 104,123.60 Total Police Facilities Impovements 107,972.00 3,848.40 3,848.40 0.00 104,123.60 3.56 57Page: 10/21/2015 CITY OF HERMOSA BEACH 58 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Yard Renovations8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 50,000.00 0.00 0.00 0.008615-4201 Contract Serv/Private 0.00 50,000.00 Total City Yard Renovations 50,000.00 0.00 0.00 0.00 50,000.00 0.00 58Page: 10/21/2015 CITY OF HERMOSA BEACH 59 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Pier Architectural Upgrades8621 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8621-5600 Buildings/Improvements 0.00 0.00 0.00 0.008622-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Pier Architectural Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 59Page: 10/21/2015 CITY OF HERMOSA BEACH 60 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 226,394.00 6,287.50 6,287.50 2.788632-4201 Contract Serv/Private 0.00 220,106.50 Total Fire Department Tower Demolition 226,394.00 6,287.50 6,287.50 0.00 220,106.50 2.78 60Page: 10/21/2015 CITY OF HERMOSA BEACH 61 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Municipal Solar Facility Plan/Install8634 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8634-4200 Contract Services 50,000.00 0.00 0.00 0.008634-4201 Contract Serv/Private 0.00 50,000.00 Total Municipal Solar Facility Plan/Install 50,000.00 0.00 0.00 0.00 50,000.00 0.00 61Page: 10/21/2015 CITY OF HERMOSA BEACH 62 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Center Gen Improvement Phase 38650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 50,000.00 0.00 0.00 0.008650-4201 Contract Serv/Private 0.00 50,000.00 Total Community Center Gen Improvement Phase 3 50,000.00 0.00 0.00 0.00 50,000.00 0.00 62Page: 10/21/2015 CITY OF HERMOSA BEACH 63 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Lot A Trash Enclosure8651 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8651-4200 Contract Services 0.00 0.00 0.00 0.008651-4201 Contract Serv/Private 0.00 0.00 Total Lot A Trash Enclosure 0.00 0.00 0.00 0.00 0.00 0.00 63Page: 10/21/2015 CITY OF HERMOSA BEACH 64 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 40,946.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 40,946.00 Total Citywide Energy Conservation Upgrades 40,946.00 0.00 0.00 0.00 40,946.00 0.00 64Page: 10/21/2015 CITY OF HERMOSA BEACH 65 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Lawn Bowling Lighting8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 100,000.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 100,000.00 Total Lawn Bowling Lighting 100,000.00 0.00 0.00 0.00 100,000.00 0.00 65Page: 10/21/2015 CITY OF HERMOSA BEACH 66 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Hermosa Beach Surfing Memorial8661 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8661-4200 Contract Services 67,626.00 64.00 64.00 0.098661-4201 Contract Serv/Private 0.00 67,562.00 Total Hermosa Beach Surfing Memorial 67,626.00 64.00 64.00 0.00 67,562.00 0.09 66Page: 10/21/2015 CITY OF HERMOSA BEACH 67 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 32,103.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 32,103.00 Total City Fac. Condition Assessm.& Asbesto Rp 32,103.00 0.00 0.00 0.00 32,103.00 0.00 67Page: 10/21/2015 CITY OF HERMOSA BEACH 68 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 LED Lights for Lot D8665 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8665-4200 Contract Services 16,500.00 0.00 0.00 0.008665-4201 Contract Serv/Private 0.00 16,500.00 Total LED Lights for Lot D 16,500.00 0.00 0.00 0.00 16,500.00 0.00 68Page: 10/21/2015 CITY OF HERMOSA BEACH 69 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 General Fund001 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 46,807.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 46,807.00 Total Community Center, Plaza, and Park Improv 46,807.00 0.00 0.00 0.00 46,807.00 0.00 Total General Fund 36,464,666.00 8,150,705.85 8,150,705.85 0.00 28,313,960.15 22.35 69Page: 10/21/2015 CITY OF HERMOSA BEACH 70 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lightg/Landscapg Dist Fund105 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 8,345.00 2,085.00 2,085.00 24.991299-4399 Operating Transfers Out 0.00 6,260.00 Total Interfund Transfers Out 8,345.00 2,085.00 2,085.00 0.00 6,260.00 24.99 70Page: 10/21/2015 CITY OF HERMOSA BEACH 71 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lightg/Landscapg Dist Fund105 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4100 Personal Services 84,872.00 21,162.24 21,162.24 24.932601-4102 Regular Salaries 0.00 63,709.76 1,500.00 582.69 582.69 38.852601-4106 Regular Overtime 0.00 917.31 4,466.00 147.46 147.46 3.302601-4111 Accrual Cash In 0.00 4,318.54 20,783.00 1,767.09 1,767.09 8.502601-4180 Retirement 0.00 19,015.91 17,357.00 5,092.69 5,092.69 29.342601-4188 Employee Benefits 0.00 12,264.31 1,239.00 319.90 319.90 25.822601-4189 Medicare Benefits 0.00 919.10 6,084.00 1,521.00 1,521.00 25.002601-4190 Other Post Employment Benefits (OPEB) 0.00 4,563.00 Total Personal Services 136,301.00 30,593.07 30,593.07 0.00 105,707.93 22.45 2601-4200 Contract Services 44,492.00 6,812.00 6,812.00 15.312601-4201 Contract Serv/Private 0.00 37,680.00 20,493.00 0.00 0.00 0.002601-4251 Contract Service/Govt 0.00 20,493.00 Total Contract Services 64,985.00 6,812.00 6,812.00 0.00 58,173.00 10.48 2601-4300 Materials/Supplies/Other 229,685.00 33,928.41 33,928.41 14.772601-4303 Utilities 0.00 195,756.59 28,300.00 3,175.63 3,175.63 11.222601-4309 Maintenance Materials 0.00 25,124.37 0.00 0.00 0.00 0.002601-4326 Prior Yr Expense 0.00 0.00 667.00 153.00 153.00 22.942601-4394 Building Maintenance Charges 0.00 514.00 40,054.00 10,014.00 10,014.00 25.002601-4395 Equip Replacement Charges 0.00 30,040.00 29,842.00 7,461.00 7,461.00 25.002601-4396 Insurance User Charges 0.00 22,381.00 Total Materials/Supplies/Other 328,548.00 54,732.04 54,732.04 0.00 273,815.96 16.66 Total Lighting/Landscaping/Medians 529,834.00 92,137.11 92,137.11 0.00 437,696.89 17.39 Total Lightg/Landscapg Dist Fund 538,179.00 94,222.11 94,222.11 0.00 443,956.89 17.51 71Page: 10/21/2015 CITY OF HERMOSA BEACH 72 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 State Gas Tax Fund115 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 316,000.00 78,999.00 78,999.00 25.001299-4399 Operating Transfers Out 0.00 237,001.00 Total Interfund Transfers Out 316,000.00 78,999.00 78,999.00 0.00 237,001.00 25.00 72Page: 10/21/2015 CITY OF HERMOSA BEACH 73 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 State Gas Tax Fund115 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 205,158.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 205,158.00 Total Str Improvements/Various Locations 205,158.00 0.00 0.00 0.00 205,158.00 0.00 73Page: 10/21/2015 CITY OF HERMOSA BEACH 74 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 State Gas Tax Fund115 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 204,078.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 204,078.00 Total Pier Avenue/PCH to Ardmore 204,078.00 0.00 0.00 0.00 204,078.00 0.00 74Page: 10/21/2015 CITY OF HERMOSA BEACH 75 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 State Gas Tax Fund115 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 34,581.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 34,581.00 Total PCH-Aviation Beautification Project 34,581.00 0.00 0.00 0.00 34,581.00 0.00 Total State Gas Tax Fund 759,817.00 78,999.00 78,999.00 0.00 680,818.00 10.40 75Page: 10/21/2015 CITY OF HERMOSA BEACH 76 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 AB939 Fund117 Source Redctn/Recycle Element5301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 5301-4100 Personal Services 22,754.00 10,450.26 10,450.26 45.935301-4102 Regular Salaries 0.00 12,303.74 0.00 29.64 29.64 0.005301-4106 Regular Overtime 0.00 -29.64 0.00 0.00 0.00 0.005301-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.005301-4112 Part Time Temporary 0.00 0.00 5,978.00 794.44 794.44 13.295301-4180 Retirement 0.00 5,183.56 3,128.00 1,450.53 1,450.53 46.375301-4188 Employee Benefits 0.00 1,677.47 341.00 157.55 157.55 46.205301-4189 Medicare Benefits 0.00 183.45 Total Personal Services 32,201.00 12,882.42 12,882.42 0.00 19,318.58 40.01 5301-4200 Contract Services 19,500.00 1,484.20 1,484.20 7.615301-4201 Contract Serv/Private 0.00 18,015.80 Total Contract Services 19,500.00 1,484.20 1,484.20 0.00 18,015.80 7.61 5301-4300 Materials/Supplies/Other 3,000.00 2,365.68 2,365.68 78.865301-4315 Membership 0.00 634.32 0.00 0.00 0.00 0.005301-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 3,000.00 2,365.68 2,365.68 0.00 634.32 78.86 Total AB939 Fund 54,701.00 16,732.30 16,732.30 0.00 37,968.70 30.59 76Page: 10/21/2015 CITY OF HERMOSA BEACH 77 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Prop A Open Space Fund121 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 20,557.00 5,139.00 5,139.00 25.001299-4399 Operating Transfers Out 0.00 15,418.00 Total Interfund Transfers Out 20,557.00 5,139.00 5,139.00 0.00 15,418.00 25.00 77Page: 10/21/2015 CITY OF HERMOSA BEACH 78 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Prop A Open Space Fund121 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 797.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 797.00 Total South Park Phase I Improvements 797.00 0.00 0.00 0.00 797.00 0.00 Total Prop A Open Space Fund 21,354.00 5,139.00 5,139.00 0.00 16,215.00 24.07 78Page: 10/21/2015 CITY OF HERMOSA BEACH 79 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 Street Improvements- Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 228,000.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 228,000.00 Total Street Improvements- Various Locations 228,000.00 0.00 0.00 0.00 228,000.00 0.00 79Page: 10/21/2015 CITY OF HERMOSA BEACH 80 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 201,257.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 201,257.00 Total Pier Avenue/PCH to Ardmore 201,257.00 0.00 0.00 0.00 201,257.00 0.00 80Page: 10/21/2015 CITY OF HERMOSA BEACH 81 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 153,014.00 5,967.50 5,967.50 3.908173-4201 Contract Serv/Private 0.00 147,046.50 Total 8th Street Improvements 153,014.00 5,967.50 5,967.50 0.00 147,046.50 3.90 81Page: 10/21/2015 CITY OF HERMOSA BEACH 82 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services 20,241.00 0.00 0.00 0.008631-4201 Contract Serv/Private 0.00 20,241.00 Total 14Th. St. Beach Restroom Rehabilitation 20,241.00 0.00 0.00 0.00 20,241.00 0.00 82Page: 10/21/2015 CITY OF HERMOSA BEACH 83 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 City Fac. ADA Transition Plan & Improv.8655 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8655-4200 Contract Services 19,787.00 0.00 0.00 0.008655-4201 Contract Serv/Private 0.00 19,787.00 Total City Fac. ADA Transition Plan & Improv. 19,787.00 0.00 0.00 0.00 19,787.00 0.00 83Page: 10/21/2015 CITY OF HERMOSA BEACH 84 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Fund122 Municipal Pier Structural Repairs Ph.II8659 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8659-4200 Contract Services 140,075.00 0.00 0.00 0.008659-4201 Contract Serv/Private 0.00 140,075.00 Total Contract Services 140,075.00 0.00 0.00 0.00 140,075.00 0.00 Total Municipal Pier Structural Repairs Ph.II 140,075.00 0.00 0.00 0.00 140,075.00 0.00 Total Tyco Fund 762,374.00 5,967.50 5,967.50 0.00 756,406.50 0.78 84Page: 10/21/2015 CITY OF HERMOSA BEACH 85 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Tyco Tidelands123 Municipal Pier Structural Repairs II8659 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8659-4200 Contract Services 3,318.00 0.00 0.00 0.008659-4201 Contract Serv/Private 0.00 3,318.00 Total Tyco Tidelands 3,318.00 0.00 0.00 0.00 3,318.00 0.00 85Page: 10/21/2015 CITY OF HERMOSA BEACH 86 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4200 Contract Services 46,993.00 0.00 0.00 0.006101-4201 Contract Serv/Private 0.00 46,993.00 Total Parks 46,993.00 0.00 0.00 0.00 46,993.00 0.00 86Page: 10/21/2015 CITY OF HERMOSA BEACH 87 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 399,440.00 89,204.91 89,204.91 22.338537-4201 Contract Serv/Private 0.00 310,235.09 Total South Park Phase I Improvements 399,440.00 89,204.91 89,204.91 0.00 310,235.09 22.33 87Page: 10/21/2015 CITY OF HERMOSA BEACH 88 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4100 Personal Services 0.00 0.00 0.00 0.008538-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008538-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.008538-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008538-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.008538-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8538-4200 Contract Services 60,261.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 60,261.00 Total Citywide Park Master Plan 60,261.00 0.00 0.00 0.00 60,261.00 0.00 88Page: 10/21/2015 CITY OF HERMOSA BEACH 89 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Valley Park Playground Surface Reno8539 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8539-4200 Contract Services 25,265.00 0.00 0.00 0.008539-4201 Contract Serv/Private 0.00 25,265.00 Total Valley Park Playground Surface Reno 25,265.00 0.00 0.00 0.00 25,265.00 0.00 89Page: 10/21/2015 CITY OF HERMOSA BEACH 90 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Clark Field Energy Efficient Upgrades II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 92,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 92,000.00 Total Clark Field Energy Efficient Upgrades II 92,000.00 0.00 0.00 0.00 92,000.00 0.00 90Page: 10/21/2015 CITY OF HERMOSA BEACH 91 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Clark Field Electrical8602 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8602-4200 Contract Services 52,107.00 -156.11 -156.11 0.308602-4201 Contract Serv/Private 0.00 52,263.11 Total Clark Field Electrical 52,107.00 -156.11 -156.11 0.00 52,263.11 0.00 91Page: 10/21/2015 CITY OF HERMOSA BEACH 92 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 25,000.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 25,000.00 Total Citywide Energy Conservation Upgrades 25,000.00 0.00 0.00 0.00 25,000.00 0.00 92Page: 10/21/2015 CITY OF HERMOSA BEACH 93 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Park/Rec Facility Tax Fund125 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 22,881.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 22,881.00 Total Community Center, Plaza, and Park Improv 22,881.00 0.00 0.00 0.00 22,881.00 0.00 Total Park/Rec Facility Tax Fund 723,947.00 89,048.80 89,048.80 0.00 634,898.20 12.30 93Page: 10/21/2015 CITY OF HERMOSA BEACH 94 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Bayview Dr Dist Admin Exp Fund135 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 2,208.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 2,208.00 Total Administrative Charges 2,208.00 0.00 0.00 0.00 2,208.00 0.00 94Page: 10/21/2015 CITY OF HERMOSA BEACH 95 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Bayview Dr Dist Admin Exp Fund135 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 2,868.00 717.00 717.00 25.001299-4399 Operating Trsfr Out 0.00 2,151.00 Total Interfund Transfers Out 2,868.00 717.00 717.00 0.00 2,151.00 25.00 Total Bayview Dr Dist Admin Exp Fund 5,076.00 717.00 717.00 0.00 4,359.00 14.13 95Page: 10/21/2015 CITY OF HERMOSA BEACH 96 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lower Pier Admin Exp Fund136 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,932.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,932.00 Total Administrative Charges 1,932.00 0.00 0.00 0.00 1,932.00 0.00 96Page: 10/21/2015 CITY OF HERMOSA BEACH 97 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Lower Pier Admin Exp Fund136 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 2,249.00 561.00 561.00 24.941299-4399 Operating Transfers Out 0.00 1,688.00 Total Interfund Transfers Out 2,249.00 561.00 561.00 0.00 1,688.00 24.94 Total Lower Pier Admin Exp Fund 4,181.00 561.00 561.00 0.00 3,620.00 13.42 97Page: 10/21/2015 CITY OF HERMOSA BEACH 98 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Myrtle Dist Admin Exp Fund137 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 6,865.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 6,865.00 Total Administrative Charges 6,865.00 0.00 0.00 0.00 6,865.00 0.00 98Page: 10/21/2015 CITY OF HERMOSA BEACH 99 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Myrtle Dist Admin Exp Fund137 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 5,264.00 1,317.00 1,317.00 25.021299-4399 Operating Transfers Out 0.00 3,947.00 Total Interfund Transfers Out 5,264.00 1,317.00 1,317.00 0.00 3,947.00 25.02 Total Myrtle Dist Admin Exp Fund 12,129.00 1,317.00 1,317.00 0.00 10,812.00 10.86 99Page: 10/21/2015 CITY OF HERMOSA BEACH 100 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Loma Dist Admin Exp Fund138 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 7,176.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 7,176.00 Total Administrative Charges 7,176.00 0.00 0.00 0.00 7,176.00 0.00 100Page: 10/21/2015 CITY OF HERMOSA BEACH 101 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Loma Dist Admin Exp Fund138 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 5,710.00 1,428.00 1,428.00 25.011299-4399 Operating Transfers Out 0.00 4,282.00 Total Interfund Transfers Out 5,710.00 1,428.00 1,428.00 0.00 4,282.00 25.01 Total Loma Dist Admin Exp Fund 12,886.00 1,428.00 1,428.00 0.00 11,458.00 11.08 101Page: 10/21/2015 CITY OF HERMOSA BEACH 102 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Beach Dr Assmnt Dist Admin Exp Fund139 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,874.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,874.00 Total Administrative Charges 1,874.00 0.00 0.00 0.00 1,874.00 0.00 102Page: 10/21/2015 CITY OF HERMOSA BEACH 103 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Beach Dr Assmnt Dist Admin Exp Fund139 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 1,891.00 474.00 474.00 25.071299-4399 Operating Transfers Out 0.00 1,417.00 Total Interfund Transfers Out 1,891.00 474.00 474.00 0.00 1,417.00 25.07 Total Beach Dr Assmnt Dist Admin Exp Fund 3,765.00 474.00 474.00 0.00 3,291.00 12.59 103Page: 10/21/2015 CITY OF HERMOSA BEACH 104 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Community Dev Block Grant140 CDBG Program General Admin4707 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4707-4200 Contract Services 6,600.00 0.00 0.00 0.004707-4201 Contract Serv/Private 0.00 6,600.00 Total CDBG Program General Admin 6,600.00 0.00 0.00 0.00 6,600.00 0.00 104Page: 10/21/2015 CITY OF HERMOSA BEACH 105 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Community Dev Block Grant140 City Fac. ADA Transition Plan & Improv.8655 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8655-4200 Contract Services 126,159.00 0.00 0.00 0.008655-4201 Contract Serv/Private 0.00 126,159.00 Total City Fac. ADA Transition Plan & Improv. 126,159.00 0.00 0.00 0.00 126,159.00 0.00 105Page: 10/21/2015 CITY OF HERMOSA BEACH 106 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Community Dev Block Grant140 City Right of Way ADA Improvements8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 138,000.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 138,000.00 Total City Right of Way ADA Improvements 138,000.00 0.00 0.00 0.00 138,000.00 0.00 Total Community Dev Block Grant 270,759.00 0.00 0.00 0.00 270,759.00 0.00 106Page: 10/21/2015 CITY OF HERMOSA BEACH 107 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 107Page: 10/21/2015 CITY OF HERMOSA BEACH 108 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Bus Pass Subsidy3403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3403-4200 Contract Services 3,300.00 0.00 0.00 0.003403-4251 Contract Service/Govt 0.00 3,300.00 Total Bus Pass Subsidy 3,300.00 0.00 0.00 0.00 3,300.00 0.00 108Page: 10/21/2015 CITY OF HERMOSA BEACH 109 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Dial-A-Taxi Program3404 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3404-4200 Contract Services 69,000.00 13,709.31 13,709.31 19.873404-4201 Contract Serv/Private 0.00 55,290.69 Total Dial-A-Taxi Program 69,000.00 13,709.31 13,709.31 0.00 55,290.69 19.87 109Page: 10/21/2015 CITY OF HERMOSA BEACH 110 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Commuter Express3408 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3408-4100 Personal Services 2,168.00 598.53 598.53 27.613408-4102 Regular Salaries 0.00 1,569.47 Total Personal Services 2,168.00 598.53 598.53 0.00 1,569.47 27.61 3408-4200 Contract Services 14,455.00 0.00 0.00 0.003408-4251 Contract Service/Govt 0.00 14,455.00 Total Contract Services 14,455.00 0.00 0.00 0.00 14,455.00 0.00 Total Commuter Express 16,623.00 598.53 598.53 0.00 16,024.47 3.60 110Page: 10/21/2015 CITY OF HERMOSA BEACH 111 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Recreation Transportation3409 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3409-4200 Contract Services 40,000.00 16,038.32 16,038.32 40.103409-4201 Contract Serv/Private 0.00 23,961.68 Total Recreation Transportation 40,000.00 16,038.32 16,038.32 0.00 23,961.68 40.10 111Page: 10/21/2015 CITY OF HERMOSA BEACH 112 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Special Event Shuttle3410 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3410-4200 Contract Services 6,000.00 0.00 0.00 0.003410-4201 Contract Serv/Private 0.00 6,000.00 Total Special Event Shuttle 6,000.00 0.00 0.00 0.00 6,000.00 0.00 112Page: 10/21/2015 CITY OF HERMOSA BEACH 113 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 43,200.00 2,160.00 2,160.00 5.003411-4201 Contract Serv/Private 0.00 41,040.00 Total After School Program Shuttle 43,200.00 2,160.00 2,160.00 0.00 41,040.00 5.00 113Page: 10/21/2015 CITY OF HERMOSA BEACH 114 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 Beach Cities Transit Line 1093412 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3412-4200 Contract Services 10,391.00 0.00 0.00 0.003412-4251 Contract Services/Gov't 0.00 10,391.00 Total Beach Cities Transit Line 109 10,391.00 0.00 0.00 0.00 10,391.00 0.00 114Page: 10/21/2015 CITY OF HERMOSA BEACH 115 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition A Fund145 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 274,892.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 274,892.00 Total PCH-Aviation Beautification Project 274,892.00 0.00 0.00 0.00 274,892.00 0.00 Total Proposition A Fund 463,406.00 32,506.16 32,506.16 0.00 430,899.84 7.01 115Page: 10/21/2015 CITY OF HERMOSA BEACH 116 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition C Fund146 Pavement Management Study4208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4208-4200 Contract Services 69,654.00 0.00 0.00 0.004208-4201 Contract Serv/Private 0.00 69,654.00 Total Pavement Management Study 69,654.00 0.00 0.00 0.00 69,654.00 0.00 116Page: 10/21/2015 CITY OF HERMOSA BEACH 117 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Proposition C Fund146 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 248,041.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 248,041.00 Total PCH-Aviation Beautification Project 248,041.00 0.00 0.00 0.00 248,041.00 0.00 Total Proposition C Fund 317,695.00 0.00 0.00 0.00 317,695.00 0.00 117Page: 10/21/2015 CITY OF HERMOSA BEACH 118 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Measure R Fund147 Str Improvements/Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 341,999.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 341,999.00 Total Str Improvements/Various Locations 341,999.00 0.00 0.00 0.00 341,999.00 0.00 118Page: 10/21/2015 CITY OF HERMOSA BEACH 119 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Measure R Fund147 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 201,326.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 201,326.00 Total Pier Avenue/PCH to Ardmore 201,326.00 0.00 0.00 0.00 201,326.00 0.00 119Page: 10/21/2015 CITY OF HERMOSA BEACH 120 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Measure R Fund147 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 190,000.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 190,000.00 Total PCH-Aviation Beautification Project 190,000.00 0.00 0.00 0.00 190,000.00 0.00 120Page: 10/21/2015 CITY OF HERMOSA BEACH 121 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Measure R Fund147 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 147,120.00 3,551.52 3,551.52 2.418160-4201 Contract Serv/Private 0.00 143,568.48 Total PCH Traffic Improvements 147,120.00 3,551.52 3,551.52 0.00 143,568.48 2.41 Total Measure R Fund 880,445.00 3,551.52 3,551.52 0.00 876,893.48 0.40 121Page: 10/21/2015 CITY OF HERMOSA BEACH 122 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Bulletproof Vest Partnership2111 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2111-4300 Materials/Supplies/Other 3,125.00 0.00 0.00 0.002111-4350 Safety Gear 0.00 3,125.00 Total Bulletproof Vest Partnership 3,125.00 0.00 0.00 0.00 3,125.00 0.00 122Page: 10/21/2015 CITY OF HERMOSA BEACH 123 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Fireman's Fund Emerg Prep Prog Grant2225 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2225-5400 Equipment/Furniture 0.00 0.00 0.00 0.002225-5402 Equip-More Than $1,000 0.00 0.00 6,862.00 0.00 0.00 0.002225-5405 Equipment more than $5,000 0.00 6,862.00 Total Fireman's Fund Emerg Prep Prog Grant 6,862.00 0.00 0.00 0.00 6,862.00 0.00 123Page: 10/21/2015 CITY OF HERMOSA BEACH 124 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Beverage Recycle Grant3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 18,132.00 38.00 38.00 0.213102-4201 Contract Serv/Private 0.00 18,094.00 Total Beverage Recycle Grant 18,132.00 38.00 38.00 0.00 18,094.00 0.21 124Page: 10/21/2015 CITY OF HERMOSA BEACH 125 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Sea Level Rise Study/Coastal Conservancy3106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3106-4200 Contract Services 50,000.00 0.00 0.00 0.003106-4201 Contract Serv/Private 0.00 50,000.00 Total Sea Level Rise Study/Coastal Conservancy 50,000.00 0.00 0.00 0.00 50,000.00 0.00 125Page: 10/21/2015 CITY OF HERMOSA BEACH 126 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4200 Contract Services 174,906.00 0.00 0.00 0.004104-4201 Contract Serv/Private 0.00 174,906.00 Total Contract Services 174,906.00 0.00 0.00 0.00 174,906.00 0.00 4104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Coastal Permit Auth Grant 174,906.00 0.00 0.00 0.00 174,906.00 0.00 126Page: 10/21/2015 CITY OF HERMOSA BEACH 127 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Local Coastal Assistance Grant4107 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4107-4200 Contract Services 53,294.00 0.00 0.00 0.004107-4201 Contract Serv/Private 0.00 53,294.00 Total Local Coastal Assistance Grant 53,294.00 0.00 0.00 0.00 53,294.00 0.00 127Page: 10/21/2015 CITY OF HERMOSA BEACH 128 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4100 Personal Services 0.00 0.00 0.00 0.008160-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008160-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008160-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.008160-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8160-4200 Contract Services 95,261.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 95,261.00 Total PCH Traffic Improvements 95,261.00 0.00 0.00 0.00 95,261.00 0.00 128Page: 10/21/2015 CITY OF HERMOSA BEACH 129 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Hermosa Ave/27th To Boundary8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 137,208.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 137,208.00 Total Hermosa Ave/27th To Boundary 137,208.00 0.00 0.00 0.00 137,208.00 0.00 129Page: 10/21/2015 CITY OF HERMOSA BEACH 130 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services 12,500.00 0.00 0.00 0.008401-4201 Contract Serv/Private 0.00 12,500.00 Total Sewer Impr Various Locations 2012 12,500.00 0.00 0.00 0.00 12,500.00 0.00 130Page: 10/21/2015 CITY OF HERMOSA BEACH 131 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Grants Fund150 Hermosa Beach Surfing Memorial8661 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8661-4200 Contract Services 207,582.00 150,631.05 150,631.05 72.568661-4201 Contract Serv/Private 0.00 56,950.95 Total Hermosa Beach Surfing Memorial 207,582.00 150,631.05 150,631.05 0.00 56,950.95 72.56 Total Grants Fund 758,870.00 150,669.05 150,669.05 0.00 608,200.95 19.85 131Page: 10/21/2015 CITY OF HERMOSA BEACH 132 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Air Quality Mgmt Dist Fund152 Emission Control3701 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3701-4200 Contract Services 30,000.00 0.00 0.00 0.003701-4201 Contract Serv/Private 0.00 30,000.00 Total Contract Services 30,000.00 0.00 0.00 0.00 30,000.00 0.00 3701-4300 Materials/Supplies/Other 28,600.00 690.00 690.00 2.413701-4327 AQMD Incentives 0.00 27,910.00 Total Materials/Supplies/Other 28,600.00 690.00 690.00 0.00 27,910.00 2.41 3701-4900 Depreciation 0.00 0.00 0.00 0.003701-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3701-5400 Equipment/Furniture 28,611.00 0.00 0.00 0.003701-5403 Vehicles 0.00 28,611.00 Total Equipment/Furniture 28,611.00 0.00 0.00 0.00 28,611.00 0.00 Total Air Quality Mgmt Dist Fund 87,211.00 690.00 690.00 0.00 86,521.00 0.79 132Page: 10/21/2015 CITY OF HERMOSA BEACH 133 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Supp Law Enf Serv Fund (SLESF)153 C.O.P.S. Program2106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2106-4200 Contract Services 40,471.00 41,092.93 41,092.93 101.542106-4201 Contract Serv/Private 0.00 -621.93 0.00 0.00 0.00 0.002106-4251 Contract Services/Govt 0.00 0.00 Total Contract Services 40,471.00 41,092.93 41,092.93 0.00 -621.93 101.54 2106-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002106-4311 Auto Maintenance 0.00 0.00 0.00 0.00 0.00 0.002106-4314 Uniforms 0.00 0.00 0.00 0.00 0.00 0.002106-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.002106-4317 Conference/Training 0.00 0.00 0.00 0.00 0.00 0.002106-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2106-4900 Depreciation 0.00 0.00 0.00 0.002106-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2106-5400 Equipment/Furniture 0.00 0.00 0.00 0.002106-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002106-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002106-5403 Vehicles 0.00 0.00 26,901.00 26,891.61 26,891.61 99.972106-5405 Equipment more than $5,000 0.00 9.39 Total Equipment/Furniture 26,901.00 26,891.61 26,891.61 0.00 9.39 99.97 2106-5600 Buildings/Improvements 0.00 0.00 0.00 0.002106-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002106-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Supp Law Enf Serv Fund (SLESF) 67,372.00 67,984.54 67,984.54 0.00 -612.54 100.91 133Page: 10/21/2015 CITY OF HERMOSA BEACH 134 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4100 Personal Services 59,115.00 11,598.67 11,598.67 19.623102-4102 Regular Salaries 0.00 47,516.33 410.00 26.25 26.25 6.403102-4106 Regular Overtime 0.00 383.75 3,034.00 95.49 95.49 3.153102-4111 Accrual Cash In 0.00 2,938.51 0.00 2,540.59 2,540.59 0.003102-4112 Part Time/Temporary 0.00 -2,540.59 9,602.00 1,030.99 1,030.99 10.743102-4180 Retirement 0.00 8,571.01 0.00 0.00 0.00 0.003102-4187 Uniform Allowance 0.00 0.00 11,717.00 2,627.02 2,627.02 22.423102-4188 Employee Benefits 0.00 9,089.98 866.00 209.73 209.73 24.223102-4189 Medicare Benefits 0.00 656.27 1,877.00 468.00 468.00 24.933102-4190 Other Post Employment Benefits (OPEB) 0.00 1,409.00 Total Personal Services 86,621.00 18,596.74 18,596.74 0.00 68,024.26 21.47 3102-4200 Contract Services 257,661.00 22,139.61 22,139.61 8.593102-4201 Contract Serv/Private 0.00 235,521.39 1,940.00 75.00 75.00 3.873102-4251 Contract Service/Govt 0.00 1,865.00 Total Contract Services 259,601.00 22,214.61 22,214.61 0.00 237,386.39 8.56 3102-4300 Materials/Supplies/Other 907.00 146.15 146.15 16.113102-4303 Utilities 0.00 760.85 7,600.00 47.39 47.39 0.623102-4309 Maintenance Materials 0.00 7,552.61 267.00 66.00 66.00 24.723102-4394 Building Maintenance Charges 0.00 201.00 7,195.00 0.00 0.00 0.003102-4395 Equip Replacement Charges 0.00 7,195.00 10,449.00 2,613.00 2,613.00 25.013102-4396 Insurance User Charges 0.00 7,836.00 Total Materials/Supplies/Other 26,418.00 2,872.54 2,872.54 0.00 23,545.46 10.87 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3102-5400 Equipment/Furniture 134Page: 10/21/2015 CITY OF HERMOSA BEACH 135 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 372,640.00 43,683.89 43,683.89 0.00 328,956.11 11.72 135Page: 10/21/2015 CITY OF HERMOSA BEACH 136 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Used Oil Block Grant3105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3105-4200 Contract Services 7,472.00 560.50 560.50 7.503105-4201 Contract Serv/Private 0.00 6,911.50 Total Used Oil Block Grant 7,472.00 560.50 560.50 0.00 6,911.50 7.50 136Page: 10/21/2015 CITY OF HERMOSA BEACH 137 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services 34,578.00 0.00 0.00 0.008401-4201 Contract Serv/Private 0.00 34,578.00 Total Sewer Impr Various Locations 2012 34,578.00 0.00 0.00 0.00 34,578.00 0.00 137Page: 10/21/2015 CITY OF HERMOSA BEACH 138 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 14,096.00 0.00 0.00 0.008402-4201 Contract Serv/Private 0.00 14,096.00 Total Sewer Improvements- Various Locations 14,096.00 0.00 0.00 0.00 14,096.00 0.00 138Page: 10/21/2015 CITY OF HERMOSA BEACH 139 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Sewer Fund160 Sewer Improvements Various Locations8403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8403-4200 Contract Services 5,500,000.00 0.00 0.00 0.008403-4201 Contract Serv/Private 0.00 5,500,000.00 Total Sewer Improvements Various Locations 5,500,000.00 0.00 0.00 0.00 5,500,000.00 0.00 Total Sewer Fund 5,928,786.00 44,244.39 44,244.39 0.00 5,884,541.61 0.75 139Page: 10/21/2015 CITY OF HERMOSA BEACH 140 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Storm Drains Fund161 Storm Drain3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4100 Personal Services 63,387.00 10,480.71 10,480.71 16.533109-4102 Regular Salaries 0.00 52,906.29 590.00 26.25 26.25 4.453109-4106 Regular Overtime 0.00 563.75 3,421.00 78.30 78.30 2.293109-4111 Accrual Cash In 0.00 3,342.70 0.00 508.15 508.15 0.003109-4112 Part Time Temporary 0.00 -508.15 10,739.00 808.24 808.24 7.533109-4180 Retirement 0.00 9,930.76 0.00 0.00 0.00 0.003109-4187 Uniform Allowance 0.00 0.00 13,706.00 2,204.52 2,204.52 16.083109-4188 Employee Benefits 0.00 11,501.48 928.00 163.58 163.58 17.633109-4189 Medicare Benefits 0.00 764.42 2,390.00 597.00 597.00 24.983109-4190 Other Post Employment Benefits/OPEB 0.00 1,793.00 Total Personal Services 95,161.00 14,866.75 14,866.75 0.00 80,294.25 15.62 3109-4200 Contract Services 224,588.00 5,832.50 5,832.50 2.603109-4201 Contract Serv/Private 0.00 218,755.50 35,816.00 8,121.90 8,121.90 22.683109-4251 Contract Services/Gov't 0.00 27,694.10 Total Contract Services 260,404.00 13,954.40 13,954.40 0.00 246,449.60 5.36 3109-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003109-4303 Utilities 0.00 0.00 11,400.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 11,400.00 400.00 99.00 99.00 24.753109-4394 Building Maintenance Charges 0.00 301.00 40,771.00 11,994.00 11,994.00 29.423109-4395 Equip Replacement Chrgs 0.00 28,777.00 15,673.00 3,918.00 3,918.00 25.003109-4396 Insurance User Charges 0.00 11,755.00 Total Materials/Supplies/Other 68,244.00 16,011.00 16,011.00 0.00 52,233.00 23.46 Total Storm Drains Fund 423,809.00 44,832.15 44,832.15 0.00 378,976.85 10.58 140Page: 10/21/2015 CITY OF HERMOSA BEACH 141 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Asset Seizure/Forft Fund170 Special Investigations2103 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2103-4900 Depreciation 0.00 0.00 0.00 0.002103-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002103-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.002103-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2103-5400 Equipment/Furniture 0.00 0.00 0.00 0.002103-5403 Vehicles 0.00 0.00 169,881.00 143,450.08 143,450.08 84.442103-5405 Equipment more than $5,000 0.00 26,430.92 Total Special Investigations 169,881.00 143,450.08 143,450.08 0.00 26,430.92 84.44 141Page: 10/21/2015 CITY OF HERMOSA BEACH 142 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Asset Seizure/Forft Fund170 Police K-9 Program2105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2105-4200 Contract Services 2,500.00 889.08 889.08 35.562105-4201 Contract Serv/Private 0.00 1,610.92 Total Contract Services 2,500.00 889.08 889.08 0.00 1,610.92 35.56 2105-4300 Materials/Supplies/Other 1,600.00 108.98 108.98 6.812105-4309 Maintenance Materials 0.00 1,491.02 3,000.00 1,000.00 1,000.00 33.332105-4317 Conference/Training 0.00 2,000.00 Total Materials/Supplies/Other 4,600.00 1,108.98 1,108.98 0.00 3,491.02 24.11 2105-4900 Depreciation 0.00 0.00 0.00 0.002105-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2105-5400 Equipment/Furniture 600.00 41.39 41.39 6.902105-5401 Equip-Less Than $1,000 0.00 558.61 0.00 0.00 0.00 0.002105-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002105-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 600.00 41.39 41.39 0.00 558.61 6.90 Total Police K-9 Program 7,700.00 2,039.45 2,039.45 0.00 5,660.55 26.49 142Page: 10/21/2015 CITY OF HERMOSA BEACH 143 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Asset Seizure/Forft Fund170 Mounted Patrol Unit2116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2116-4200 Contract Services 5,400.00 870.48 870.48 16.122116-4201 Contract Serv/Private 0.00 4,529.52 Total Mounted Patrol Unit 5,400.00 870.48 870.48 0.00 4,529.52 16.12 Total Asset Seizure/Forft Fund 182,981.00 146,360.01 146,360.01 0.00 36,620.99 79.99 143Page: 10/21/2015 CITY OF HERMOSA BEACH 144 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 2015 Lease Revenue Bonds201 Legal Settlements- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 11,500,000.00 11,500,000.00 0.001220-4201 Contract Serv/Private 0.00 -11,500,000.00 Total 2015 Lease Revenue Bonds 0.00 11,500,000.00 11,500,000.00 0.00 -11,500,000.00 0.00 144Page: 10/21/2015 CITY OF HERMOSA BEACH 145 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Pier Ave/Hermosa Ave to PCH8116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8116-4200 Contract Services 1,504.00 0.00 0.00 0.008116-4201 Contract Serv/Private 0.00 1,504.00 Total Pier Ave/Hermosa Ave to PCH 1,504.00 0.00 0.00 0.00 1,504.00 0.00 145Page: 10/21/2015 CITY OF HERMOSA BEACH 146 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Street Improvements- Various Locations8128 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8128-4200 Contract Services 16,843.00 0.00 0.00 0.008128-4201 Contract Serv/Private 0.00 16,843.00 Total Street Improvements- Various Locations 16,843.00 0.00 0.00 0.00 16,843.00 0.00 146Page: 10/21/2015 CITY OF HERMOSA BEACH 147 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 191,339.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 191,339.00 Total Pier Avenue/PCH to Ardmore 191,339.00 0.00 0.00 0.00 191,339.00 0.00 147Page: 10/21/2015 CITY OF HERMOSA BEACH 148 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Gould Avenue Street Improvements8141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8141-4200 Contract Services 65,850.00 7,550.00 7,550.00 11.478141-4201 Contract Serv/Private 0.00 58,300.00 Total Gould Avenue Street Improvements 65,850.00 7,550.00 7,550.00 0.00 58,300.00 11.47 148Page: 10/21/2015 CITY OF HERMOSA BEACH 149 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 PCH-Aviation Beautification Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 264,296.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 264,296.00 Total PCH-Aviation Beautification Project 264,296.00 0.00 0.00 0.00 264,296.00 0.00 149Page: 10/21/2015 CITY OF HERMOSA BEACH 150 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 28,954.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 28,954.00 Total 8th Street Improvements 28,954.00 0.00 0.00 0.00 28,954.00 0.00 150Page: 10/21/2015 CITY OF HERMOSA BEACH 151 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Sewer Impr Various Locations 20128401 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8401-4200 Contract Services 82,750.00 0.00 0.00 0.008401-4201 Contract Serv/Private 0.00 82,750.00 Total Sewer Impr Various Locations 2012 82,750.00 0.00 0.00 0.00 82,750.00 0.00 151Page: 10/21/2015 CITY OF HERMOSA BEACH 152 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 24,148.00 0.00 0.00 0.008402-4201 Contract Serv/Private 0.00 24,148.00 Total Sewer Improvements- Various Locations 24,148.00 0.00 0.00 0.00 24,148.00 0.00 152Page: 10/21/2015 CITY OF HERMOSA BEACH 153 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Clark Field & Comm Center Tennis Light8502 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8502-4200 Contract Services 121,792.00 0.00 0.00 0.008502-4201 Contract Serv/Private 0.00 121,792.00 Total Clark Field & Comm Center Tennis Light 121,792.00 0.00 0.00 0.00 121,792.00 0.00 153Page: 10/21/2015 CITY OF HERMOSA BEACH 154 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Lawn Bowling Green Comple Lighting8503 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8503-4200 Contract Services 60,000.00 0.00 0.00 0.008503-4201 Contract Serv/Private 0.00 60,000.00 Total Lawn Bowling Green Comple Lighting 60,000.00 0.00 0.00 0.00 60,000.00 0.00 154Page: 10/21/2015 CITY OF HERMOSA BEACH 155 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 185,259.00 89,182.90 89,182.90 48.148537-4201 Contract Serv/Private 0.00 96,076.10 Total South Park Phase I Improvements 185,259.00 89,182.90 89,182.90 0.00 96,076.10 48.14 155Page: 10/21/2015 CITY OF HERMOSA BEACH 156 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Clark Field Energy Efficient Upgrade II8541 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8541-4200 Contract Services 22,000.00 0.00 0.00 0.008541-4201 Contract Serv/Private 0.00 22,000.00 Total Clark Field Energy Efficient Upgrade II 22,000.00 0.00 0.00 0.00 22,000.00 0.00 156Page: 10/21/2015 CITY OF HERMOSA BEACH 157 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Comm Ctr General Improvements8649 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8649-4200 Contract Services 2,543.00 0.00 0.00 0.008649-4201 Contract Serv/Private 0.00 2,543.00 Total Comm Ctr General Improvements 2,543.00 0.00 0.00 0.00 2,543.00 0.00 157Page: 10/21/2015 CITY OF HERMOSA BEACH 158 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 Fire Station Seismic Upgrade8660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 200,000.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 200,000.00 Total Fire Station Seismic Upgrade 200,000.00 0.00 0.00 0.00 200,000.00 0.00 158Page: 10/21/2015 CITY OF HERMOSA BEACH 159 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Capital Improvement Fund301 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 67,897.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 67,897.00 Total City Fac. Condition Assessm.& Asbesto Rp 67,897.00 0.00 0.00 0.00 67,897.00 0.00 Total Capital Improvement Fund 1,335,175.00 96,732.90 96,732.90 0.00 1,238,442.10 7.24 159Page: 10/21/2015 CITY OF HERMOSA BEACH 160 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Insurance Fund705 Liability Insurance1209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1209-4100 Personal Services 34,298.00 7,779.13 7,779.13 22.681209-4102 Regular Salaries 0.00 26,518.87 2,423.00 145.07 145.07 5.991209-4111 Accrual Cash In 0.00 2,277.93 6,008.00 428.13 428.13 7.131209-4180 Retirement 0.00 5,579.87 7,417.00 1,151.06 1,151.06 15.521209-4188 Employee Benefits 0.00 6,265.94 533.00 114.95 114.95 21.571209-4189 Medicare Benefits 0.00 418.05 Total Personal Services 50,679.00 9,618.34 9,618.34 0.00 41,060.66 18.98 1209-4200 Contract Services 652,264.00 818,592.25 818,592.25 125.501209-4201 Contract Serv/Private 0.00 -166,328.25 Total Contract Services 652,264.00 818,592.25 818,592.25 0.00 -166,328.25 125.50 1209-4300 Materials/Supplies/Other 200.00 0.00 0.00 0.001209-4305 Office Oper Supplies 0.00 200.00 360.00 0.00 0.00 0.001209-4315 Membership 0.00 360.00 0.00 0.00 0.00 0.001209-4317 Conference/Training 0.00 0.00 600,000.00 58,804.45 58,804.45 9.801209-4324 Claims/Settlements 0.00 541,195.55 Total Materials/Supplies/Other 600,560.00 58,804.45 58,804.45 0.00 541,755.55 9.79 Total Liability Insurance 1,303,503.00 887,015.04 887,015.04 0.00 416,487.96 68.05 160Page: 10/21/2015 CITY OF HERMOSA BEACH 161 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Insurance Fund705 Auto/Property/Bonds1210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1210-4200 Contract Services 63,193.00 0.00 0.00 0.001210-4201 Contract Serv/Private 0.00 63,193.00 Total Contract Services 63,193.00 0.00 0.00 0.00 63,193.00 0.00 1210-4300 Materials/Supplies/Other 10,000.00 0.00 0.00 0.001210-4324 Claims/Settlements 0.00 10,000.00 Total Materials/Supplies/Other 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Total Auto/Property/Bonds 73,193.00 0.00 0.00 0.00 73,193.00 0.00 161Page: 10/21/2015 CITY OF HERMOSA BEACH 162 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Insurance Fund705 Unemployment1215 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1215-4100 Personal Services 10,000.00 0.00 0.00 0.001215-4186 Unemployment Claims 0.00 10,000.00 Total Unemployment 10,000.00 0.00 0.00 0.00 10,000.00 0.00 162Page: 10/21/2015 CITY OF HERMOSA BEACH 163 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Insurance Fund705 Workers' Compensation1217 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1217-4100 Personal Services 34,298.00 7,779.23 7,779.23 22.681217-4102 Regular Salaries 0.00 26,518.77 2,219.00 145.07 145.07 6.541217-4111 Accrual Cash In 0.00 2,073.93 6,008.00 428.13 428.13 7.131217-4180 Retirement 0.00 5,579.87 7,418.00 1,151.10 1,151.10 15.521217-4188 Employee Benefits 0.00 6,266.90 533.00 114.95 114.95 21.571217-4189 Medicare Benefits 0.00 418.05 Total Personal Services 50,476.00 9,618.48 9,618.48 0.00 40,857.52 19.06 1217-4200 Contract Services 235,776.00 23,354.00 23,354.00 9.911217-4201 Contract Serv/Private 0.00 212,422.00 0.00 0.00 0.00 0.001217-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 235,776.00 23,354.00 23,354.00 0.00 212,422.00 9.91 1217-4300 Materials/Supplies/Other 100.00 9.44 9.44 9.441217-4305 Office Oper Supplies 0.00 90.56 1,000.00 0.00 0.00 0.001217-4317 Conference/Training 0.00 1,000.00 1,200,000.00 233,494.17 233,494.17 19.461217-4324 Claims/Settlements 0.00 966,505.83 Total Materials/Supplies/Other 1,201,100.00 233,503.61 233,503.61 0.00 967,596.39 19.44 Total Workers' Compensation 1,487,352.00 266,476.09 266,476.09 0.00 1,220,875.91 17.92 Total Insurance Fund 2,874,048.00 1,153,491.13 1,153,491.13 0.00 1,720,556.87 40.13 163Page: 10/21/2015 CITY OF HERMOSA BEACH 164 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 5,437.00 0.00 0.00 0.001101-4903 Depreciation/Bldgs 0.00 5,437.00 Total Depreciation 5,437.00 0.00 0.00 0.00 5,437.00 0.00 1101-5400 Equipment/Furniture 0.00 0.00 0.00 0.001101-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 5,437.00 0.00 0.00 0.00 5,437.00 0.00 164Page: 10/21/2015 CITY OF HERMOSA BEACH 165 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-5400 Equipment/Furniture 139,058.00 0.00 0.00 0.001201-5403 Vehicles 0.00 139,058.00 Total City Manager 139,058.00 0.00 0.00 0.00 139,058.00 0.00 165Page: 10/21/2015 CITY OF HERMOSA BEACH 166 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4200 Contract Services 0.00 0.00 0.00 0.001204-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1204-5400 Equipment/Furniture 492.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 492.00 Total Finance Cashier 492.00 0.00 0.00 0.00 492.00 0.00 166Page: 10/21/2015 CITY OF HERMOSA BEACH 167 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Information Technology1206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1206-4200 Contract Services 336,383.00 116,895.87 116,895.87 34.751206-4201 Contract Serv/Private 0.00 219,487.13 Total Contract Services 336,383.00 116,895.87 116,895.87 0.00 219,487.13 34.75 1206-4300 Materials/Supplies/Other 3,232.00 257.82 257.82 7.981206-4304 Telephone 0.00 2,974.18 17,000.00 4,132.61 4,132.61 24.311206-4305 Office Oper Supplies 0.00 12,867.39 108.00 27.00 27.00 25.001206-4396 Insurance User Charges 0.00 81.00 Total Materials/Supplies/Other 20,340.00 4,417.43 4,417.43 0.00 15,922.57 21.72 1206-4900 Depreciation 49,861.00 0.00 0.00 0.001206-4901 Depreciation/Mach/Equipment 0.00 49,861.00 Total Depreciation 49,861.00 0.00 0.00 0.00 49,861.00 0.00 1206-5400 Equipment/Furniture 17,511.00 6,716.58 6,716.58 38.361206-5401 Equip-Less Than $1,000 0.00 10,794.42 16,020.00 4,172.86 4,172.86 26.051206-5402 Equip-More Than $1,000 0.00 11,847.14 49,988.00 0.00 0.00 0.001206-5405 Equipment more than $5,000 0.00 49,988.00 Total Equipment/Furniture 83,519.00 10,889.44 10,889.44 0.00 72,629.56 13.04 Total Information Technology 490,103.00 132,202.74 132,202.74 0.00 357,900.26 26.97 167Page: 10/21/2015 CITY OF HERMOSA BEACH 168 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4200 Contract Services 9,000.00 4,455.18 4,455.18 49.501208-4201 Contract Serv/Private 0.00 4,544.82 Total Contract Services 9,000.00 4,455.18 4,455.18 0.00 4,544.82 49.50 1208-4900 Depreciation 6,956.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 6,956.00 Total Depreciation 6,956.00 0.00 0.00 0.00 6,956.00 0.00 1208-5400 Equipment/Furniture 0.00 0.00 0.00 0.001208-5402 Equip-More Than $1,000 0.00 0.00 29,056.00 0.00 0.00 0.001208-5405 Equipment more than $5,000 0.00 29,056.00 Total Equipment/Furniture 29,056.00 0.00 0.00 0.00 29,056.00 0.00 Total General Appropriations 45,012.00 4,455.18 4,455.18 0.00 40,556.82 9.90 168Page: 10/21/2015 CITY OF HERMOSA BEACH 169 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4200 Contract Services 37,566.00 22,739.00 22,739.00 60.532101-4201 Contract Serv/Private 0.00 14,827.00 Total Contract Services 37,566.00 22,739.00 22,739.00 0.00 14,827.00 60.53 2101-4300 Materials/Supplies/Other 81,402.00 7,412.95 7,412.95 9.112101-4310 Motor Fuels And Lubes 0.00 73,989.05 52,000.00 3,607.73 3,607.73 6.942101-4311 Auto Maintenance 0.00 48,392.27 0.00 0.00 0.00 0.002101-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 133,402.00 11,020.68 11,020.68 0.00 122,381.32 8.26 2101-4900 Depreciation 82,821.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 82,821.00 125,932.00 0.00 0.00 0.002101-4902 Depreciation/Vehicles 0.00 125,932.00 Total Depreciation 208,753.00 0.00 0.00 0.00 208,753.00 0.00 2101-5400 Equipment/Furniture 6,587.00 0.00 0.00 0.002101-5401 Equip-Less Than $1,000 0.00 6,587.00 39,303.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 39,303.00 64,828.76 0.00 0.00 0.002101-5403 Vehicles 0.00 64,828.76 61,489.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 0.00 61,489.00 Total Equipment/Furniture 172,207.76 0.00 0.00 0.00 172,207.76 0.00 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 551,928.76 33,759.68 33,759.68 0.00 518,169.08 6.12 169Page: 10/21/2015 CITY OF HERMOSA BEACH 170 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4200 Contract Services 31,509.00 60.00 60.00 0.192201-4201 Contract Serv/Private 0.00 31,449.00 Total Contract Services 31,509.00 60.00 60.00 0.00 31,449.00 0.19 2201-4300 Materials/Supplies/Other 20,847.00 892.41 892.41 4.282201-4310 Motor Fuels And Lubes 0.00 19,954.59 14,858.00 712.75 712.75 4.802201-4311 Auto Maintenance 0.00 14,145.25 Total Materials/Supplies/Other 35,705.00 1,605.16 1,605.16 0.00 34,099.84 4.50 2201-4900 Depreciation 5,291.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 5,291.00 115,717.00 0.00 0.00 0.002201-4902 Depreciation/Vehicles 0.00 115,717.00 Total Depreciation 121,008.00 0.00 0.00 0.00 121,008.00 0.00 2201-5400 Equipment/Furniture 12,633.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 12,633.00 224,157.00 0.00 0.00 0.002201-5403 Vehicles 0.00 224,157.00 1,600.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 1,600.00 Total Equipment/Furniture 238,390.00 0.00 0.00 0.00 238,390.00 0.00 Total Fire 426,612.00 1,665.16 1,665.16 0.00 424,946.84 0.39 170Page: 10/21/2015 CITY OF HERMOSA BEACH 171 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4200 Contract Services 5,400.00 0.00 0.00 0.002601-4201 Contract Serv/Private 0.00 5,400.00 Total Contract Services 5,400.00 0.00 0.00 0.00 5,400.00 0.00 2601-4300 Materials/Supplies/Other 6,700.00 996.36 996.36 14.872601-4310 Motor Fuels And Lubes 0.00 5,703.64 1,300.00 6,555.29 6,555.29 504.252601-4311 Auto Maintenance 0.00 -5,255.29 Total Materials/Supplies/Other 8,000.00 7,551.65 7,551.65 0.00 448.35 94.40 2601-4900 Depreciation 33.00 0.00 0.00 0.002601-4901 Depreciation/Mach/Equipment 0.00 33.00 14,612.00 0.00 0.00 0.002601-4902 Depreciation/Vehicles 0.00 14,612.00 Total Depreciation 14,645.00 0.00 0.00 0.00 14,645.00 0.00 2601-5400 Equipment/Furniture 0.00 0.00 0.00 0.002601-5402 Equip-More Than $1,000 0.00 0.00 46,633.00 0.00 0.00 0.002601-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 46,633.00 0.00 0.00 0.00 46,633.00 0.00 Total Lighting/Landscaping/Medians 74,678.00 7,551.65 7,551.65 0.00 67,126.35 10.11 171Page: 10/21/2015 CITY OF HERMOSA BEACH 172 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 5,000.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 5,000.00 Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00 3102-4300 Materials/Supplies/Other 1,000.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 1,000.00 5,825.00 501.35 501.35 8.613102-4310 Motor Fuels And Lubes 0.00 5,323.65 2,384.00 631.01 631.01 26.473102-4311 Auto Maintenance 0.00 1,752.99 Total Materials/Supplies/Other 9,209.00 1,132.36 1,132.36 0.00 8,076.64 12.30 3102-4900 Depreciation 2,066.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 2,066.00 30,970.00 0.00 0.00 0.003102-4902 Depreciation/Vehicles 0.00 30,970.00 Total Depreciation 33,036.00 0.00 0.00 0.00 33,036.00 0.00 3102-5400 Equipment/Furniture 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 253,829.00 230,360.16 230,360.16 90.753102-5403 Vehicles 0.00 23,468.84 Total Equipment/Furniture 253,829.00 230,360.16 230,360.16 0.00 23,468.84 90.75 Total Sewers/Storm Drains 301,074.00 231,492.52 231,492.52 0.00 69,581.48 76.89 172Page: 10/21/2015 CITY OF HERMOSA BEACH 173 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 9,520.00 753.44 753.44 7.913104-4310 Motor Fuels And Lubes 0.00 8,766.56 2,977.00 182.40 182.40 6.133104-4311 Auto Maintenance 0.00 2,794.60 Total Materials/Supplies/Other 12,497.00 935.84 935.84 0.00 11,561.16 7.49 3104-4900 Depreciation 4,968.00 0.00 0.00 0.003104-4901 Depreciation/Mach/Equipment 0.00 4,968.00 14,882.00 0.00 0.00 0.003104-4902 Depreciation/Vehicles 0.00 14,882.00 Total Depreciation 19,850.00 0.00 0.00 0.00 19,850.00 0.00 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Street Maint/Traffic Safety 32,347.00 935.84 935.84 0.00 31,411.16 2.89 173Page: 10/21/2015 CITY OF HERMOSA BEACH 174 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 5,000.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 5,000.00 Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00 3109-4300 Materials/Supplies/Other 600.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 600.00 3,495.00 0.00 0.00 0.003109-4310 Motor Fuels And Lubes 0.00 3,495.00 1,430.00 0.00 0.00 0.003109-4311 Auto Maintenance 0.00 1,430.00 Total Materials/Supplies/Other 5,525.00 0.00 0.00 0.00 5,525.00 0.00 3109-4900 Depreciation 0.00 0.00 0.00 0.003109-4901 Depreciation/Mach/Equipment 0.00 0.00 23,397.00 0.00 0.00 0.003109-4902 Depreciation/Vehicles 0.00 23,397.00 Total Depreciation 23,397.00 0.00 0.00 0.00 23,397.00 0.00 3109-5400 Equipment/Furniture 0.00 0.00 0.00 0.003109-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003109-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Storm Drains 33,922.00 0.00 0.00 0.00 33,922.00 0.00 174Page: 10/21/2015 CITY OF HERMOSA BEACH 175 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4200 Contract Services 11,450.00 0.00 0.00 0.003302-4201 Contract Serv/Private 0.00 11,450.00 Total Contract Services 11,450.00 0.00 0.00 0.00 11,450.00 0.00 3302-4300 Materials/Supplies/Other 22,592.00 2,055.78 2,055.78 9.103302-4310 Motor Fuels And Lubes 0.00 20,536.22 8,000.00 773.76 773.76 9.673302-4311 Auto Maintenance 0.00 7,226.24 Total Materials/Supplies/Other 30,592.00 2,829.54 2,829.54 0.00 27,762.46 9.25 3302-4900 Depreciation 12,557.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 12,557.00 25,601.00 0.00 0.00 0.003302-4902 Depreciation/Vehicles 0.00 25,601.00 Total Depreciation 38,158.00 0.00 0.00 0.00 38,158.00 0.00 3302-5400 Equipment/Furniture 1,359.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 1,359.00 44,416.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 44,416.00 0.00 0.00 0.00 0.003302-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.003302-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 45,775.00 0.00 0.00 0.00 45,775.00 0.00 Total Community Services 125,975.00 2,829.54 2,829.54 0.00 123,145.46 2.25 175Page: 10/21/2015 CITY OF HERMOSA BEACH 176 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4200 Contract Services 420,427.00 21,902.22 21,902.22 5.214201-4201 Contract Serv/Private 0.00 398,524.78 Total Contract Services 420,427.00 21,902.22 21,902.22 0.00 398,524.78 5.21 4201-4300 Materials/Supplies/Other 300.00 295.32 295.32 98.444201-4310 Motor Fuels And Lubes 0.00 4.68 838.00 56.64 56.64 6.764201-4311 Auto Maintenance 0.00 781.36 Total Materials/Supplies/Other 1,138.00 351.96 351.96 0.00 786.04 30.93 4201-4900 Depreciation 1,109.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 1,109.00 Total Depreciation 1,109.00 0.00 0.00 0.00 1,109.00 0.00 4201-5400 Equipment/Furniture 7,754.00 0.00 0.00 0.004201-5402 Equip-More Than $1,000 0.00 7,754.00 0.00 0.00 0.00 0.004201-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 7,754.00 0.00 0.00 0.00 7,754.00 0.00 Total Community Dev/Building 430,428.00 22,254.18 22,254.18 0.00 408,173.82 5.17 176Page: 10/21/2015 CITY OF HERMOSA BEACH 177 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 530.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 530.00 Total Contract Services 530.00 0.00 0.00 0.00 530.00 0.00 4202-4300 Materials/Supplies/Other 3,795.00 319.83 319.83 8.434202-4310 Motor Fuels And Lubes 0.00 3,475.17 7,904.00 20.00 20.00 0.254202-4311 Auto Maintenance 0.00 7,884.00 Total Materials/Supplies/Other 11,699.00 339.83 339.83 0.00 11,359.17 2.90 4202-4900 Depreciation 10,618.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 10,618.00 3,757.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 3,757.00 Total Depreciation 14,375.00 0.00 0.00 0.00 14,375.00 0.00 4202-5400 Equipment/Furniture 0.00 0.00 0.00 0.004202-5403 Vehicles 0.00 0.00 22,361.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 22,361.00 Total Equipment/Furniture 22,361.00 0.00 0.00 0.00 22,361.00 0.00 Total Public Works Administration 48,965.00 339.83 339.83 0.00 48,625.17 0.69 177Page: 10/21/2015 CITY OF HERMOSA BEACH 178 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4200 Contract Services 275,485.00 28,769.20 28,769.20 10.444204-4201 Contract Serv/Private 0.00 246,715.80 Total Contract Services 275,485.00 28,769.20 28,769.20 0.00 246,715.80 10.44 4204-4300 Materials/Supplies/Other 690.00 0.00 0.00 0.004204-4310 Motor Fuels And Lubes 0.00 690.00 4,047.00 0.00 0.00 0.004204-4311 Auto Maintenance 0.00 4,047.00 Total Materials/Supplies/Other 4,737.00 0.00 0.00 0.00 4,737.00 0.00 4204-4900 Depreciation 5,151.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 5,151.00 1,739.00 0.00 0.00 0.004204-4902 Depreciation/Vehicles 0.00 1,739.00 455.00 0.00 0.00 0.004204-4904 Depreciation/Improvements 0.00 455.00 Total Depreciation 7,345.00 0.00 0.00 0.00 7,345.00 0.00 4204-5400 Equipment/Furniture 0.00 0.00 0.00 0.004204-5401 Equip-Less Than $1,000 0.00 0.00 163,765.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 163,765.00 46,633.00 0.00 0.00 0.004204-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 210,398.00 0.00 0.00 0.00 210,398.00 0.00 4204-5600 Buildings/Improvements 3,137.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 3,137.00 Total Buildings/Improvements 3,137.00 0.00 0.00 0.00 3,137.00 0.00 Total Building Maintenance 501,102.00 28,769.20 28,769.20 0.00 472,332.80 5.74 178Page: 10/21/2015 CITY OF HERMOSA BEACH 179 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4206-4100 Personal Services 138,583.00 22,756.99 22,756.99 16.424206-4102 Regular Salaries 0.00 115,826.01 3,000.00 1,041.99 1,041.99 34.734206-4106 Regular Overtime 0.00 1,958.01 5,871.00 0.00 0.00 0.004206-4111 Accrual Cash In 0.00 5,871.00 0.00 0.00 0.00 0.004206-4112 Part Time/Temporary 0.00 0.00 23,999.00 1,587.37 1,587.37 6.614206-4180 Retirement 0.00 22,411.63 0.00 0.00 0.00 0.004206-4187 Uniform Allowance 0.00 0.00 39,880.00 9,631.93 9,631.93 24.154206-4188 Employee Benefits 0.00 30,248.07 2,017.00 347.36 347.36 17.224206-4189 Medicare Benefits 0.00 1,669.64 10,836.00 2,709.00 2,709.00 25.004206-4190 Other Post Employment Benefits (OPEB) 0.00 8,127.00 Total Personal Services 224,186.00 38,074.64 38,074.64 0.00 186,111.36 16.98 4206-4200 Contract Services 6,900.00 224.00 224.00 3.254206-4201 Contract Serv/Private 0.00 6,676.00 500.00 0.00 0.00 0.004206-4251 Contract Services/Govt 0.00 500.00 Total Contract Services 7,400.00 224.00 224.00 0.00 7,176.00 3.03 4206-4300 Materials/Supplies/Other 3,500.00 416.13 416.13 11.894206-4309 Maintenance Materials 0.00 3,083.87 2,300.00 0.00 0.00 0.004206-4310 Motor Fuels And Lubes 0.00 2,300.00 1,300.00 231.59 231.59 17.814206-4311 Auto Maintenance 0.00 1,068.41 35,427.00 8,856.00 8,856.00 25.004206-4396 Insurance User Charges 0.00 26,571.00 Total Materials/Supplies/Other 42,527.00 9,503.72 9,503.72 0.00 33,023.28 22.35 4206-4900 Depreciation 308.00 0.00 0.00 0.004206-4901 Depreciation/Mach/Equipment 0.00 308.00 Total Depreciation 308.00 0.00 0.00 0.00 308.00 0.00 4206-5400 Equipment/Furniture 20,000.00 0.00 0.00 0.004206-5402 Equip-More Than $1,000 0.00 20,000.00 Total Equipment/Furniture 20,000.00 0.00 0.00 0.00 20,000.00 0.00 179Page: 10/21/2015 CITY OF HERMOSA BEACH 180 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Equipment Service 294,421.00 47,802.36 47,802.36 0.00 246,618.64 16.24 180Page: 10/21/2015 CITY OF HERMOSA BEACH 181 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 780.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 780.00 Total Contract Services 780.00 0.00 0.00 0.00 780.00 0.00 4601-4300 Materials/Supplies/Other 2,200.00 284.80 284.80 12.954601-4310 Motor Fuels And Lubes 0.00 1,915.20 500.00 0.00 0.00 0.004601-4311 Auto Maintenance 0.00 500.00 Total Materials/Supplies/Other 2,700.00 284.80 284.80 0.00 2,415.20 10.55 4601-4900 Depreciation 2,138.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 2,138.00 0.00 0.00 0.00 0.004601-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 2,138.00 0.00 0.00 0.00 2,138.00 0.00 4601-5400 Equipment/Furniture 436.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 436.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 61,497.00 0.00 0.00 0.004601-5403 Vehicles 0.00 61,497.00 0.00 0.00 0.00 0.004601-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 61,933.00 0.00 0.00 0.00 61,933.00 0.00 Total Community Resources 67,551.00 284.80 284.80 0.00 67,266.20 0.42 181Page: 10/21/2015 CITY OF HERMOSA BEACH 182 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4300 Materials/Supplies/Other 4,000.00 490.61 490.61 12.276101-4310 Motor Fuels And Lubes 0.00 3,509.39 1,300.00 0.00 0.00 0.006101-4311 Auto Maintenance 0.00 1,300.00 Total Materials/Supplies/Other 5,300.00 490.61 490.61 0.00 4,809.39 9.26 6101-4900 Depreciation 6,839.00 0.00 0.00 0.006101-4902 Depreciation/Vehicles 0.00 6,839.00 Total Depreciation 6,839.00 0.00 0.00 0.00 6,839.00 0.00 6101-5400 Equipment/Furniture 46,633.00 0.00 0.00 0.006101-5403 Vehicles 0.00 46,633.00 Total Equipment/Furniture 46,633.00 0.00 0.00 0.00 46,633.00 0.00 Total Parks 58,772.00 490.61 490.61 0.00 58,281.39 0.83 182Page: 10/21/2015 CITY OF HERMOSA BEACH 183 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 183Page: 10/21/2015 CITY OF HERMOSA BEACH 184 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 South Park Playground Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 51,036.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 51,036.00 Total South Park Playground Improvements 51,036.00 0.00 0.00 0.00 51,036.00 0.00 184Page: 10/21/2015 CITY OF HERMOSA BEACH 185 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Fire Station Renovations & Upgrades8607 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8607-4200 Contract Services 20,000.00 0.00 0.00 0.008607-4201 Contract Serv/Private 0.00 20,000.00 Total Fire Station Renovations & Upgrades 20,000.00 0.00 0.00 0.00 20,000.00 0.00 185Page: 10/21/2015 CITY OF HERMOSA BEACH 186 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Equipment Replacement Fund715 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 657,961.00 201,398.01 201,398.01 30.618656-4201 Contract Serv/Private 0.00 456,562.99 Total Citywide Energy Conservation Upgrades 657,961.00 201,398.01 201,398.01 0.00 456,562.99 30.61 Total Equipment Replacement Fund 4,356,874.76 716,231.30 716,231.30 0.00 3,640,643.46 16.44 186Page: 10/21/2015 CITY OF HERMOSA BEACH 187 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Gen Fixed Assets Account Group905 Sale Of Fixed Assets1291 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1291-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001291-4392 Loss On Sale Of Fixed Assets 0.00 0.00 Total Sale Of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 187Page: 10/21/2015 CITY OF HERMOSA BEACH 188 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4209-9000 Infrastructure 0.00 0.00 0.00 0.004209-9001 Parking Meters - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9002 Monuments - Infrastructure 0.00 0.00 Total Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 4209-9100 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9101 Roadways, Major - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9102 Roadways, Minor - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9103 Roadways, Residential - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9104 Street Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9200 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9201 Signage - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9300 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9301 Storm Drains, Concrete - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9302 Storm Drains, Steel - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9303 Manholes & Ctch Bsns, Strm Drn-Infrstr 0.00 0.00 0.00 0.00 0.00 0.004209-9351 Traffic Signals - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9352 Traffic Flash Signals - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9400 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9401 Street Lights - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9451 Sidewalks - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9500 *** Title Not Found *** 188Page: 10/21/2015 CITY OF HERMOSA BEACH 189 1:11PM Page:expstat.rpt Expenditure Status Report 7/1/2015 through 9/30/2015 Periods: 0 through 3 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004209-9501 Curbing - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9551 Alleys - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9700 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9701 Sewer Pipelines - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9702 Manholes, Sewer - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9703 Sewer Pump Stations - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9704 Sewer Line Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9900 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9901 Bike Path - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9902 Bikeway Improvements - Infrastructure 0.00 0.00 Total Gen Fixed Assets Account Group 0.00 0.00 0.00 0.00 0.00 0.00 Grand Total 57,313,824.76 22,402,604.71 22,402,604.71 39.09 0.00 34,911,220.05 189Page: Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0761 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommended Action: To receive and file the September, 2015 City Treasurer’s Report and Cash Balance Report. Summary: Investments in the report meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached is a report of all inactive Public Deposits for the month of September,2015.This is the most current available investment information. Attachments: 1.City Treasurer’s Report 2.Cash Balance Report Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ TREASURER'S REPORT SEPTEMBER 2015 INSTITUTIONS RATE YELD DATE OF DATE OF ORIGINAL MARKET *COST/MARKET FACE/PAR OF TO %WEIGHTED INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY TOTAL YIELD POOLED INVESTMENTS LAIF (Local Agency Investment Fund)$533,696.61 $533,696.61 0.320%1.736% LACPIF (Los Angeles County Pooled Investment Funds)$25,760,706.77 $25,760,706.77 0.770%83.773% Pooled Investments % of Total Investment 85.512%$26,294,403.38 CORPORATE NOTES General Electric Capital Corporation 36962G6R0 $500,000.00 8/16/2013 1/8/2016 $500,452.78 $500,830.00 $377.22 $500,000.00 1.000%1.000%1.626%1.626% Corporate Notes % of Total Investment 1.626%$500,000.00 AGENCIES Federal Home Loan Mortgage 3137EADK2 $490,264.08 8/1/2014 8/1/2019 $487,250.00 $499,710.00 $12,460.00 $500,000.00 1.250%1.785%1.594%2.845% Agencies % of Total Investment 1.594%$490,264.08 NEGOTIABLE CDS BMW Bank of Northern America 05568PW29 $248,000.00 4/13/2012 4/13/2016 $247,032.80 $249,036.87 $2,004.07 $248,000.00 1.250%1.350%0.807%1.089% Goldman Sachs Bank 38143AQB4 $247,000.00 4/18/2012 4/18/2017 $247,000.00 $251,023.80 $4,023.80 $247,000.00 1.850%1.850%0.803%1.486% Banco Bilbao 059457UM1 $248,859.44 4/20/2012 4/20/2016 $248,004.00 $250,148.97 $2,144.97 $249,000.00 1.300%1.403%0.809%1.135% Cit Bank 17284AYT9 MATURED 7/29/2013 9/21/2015 $0.00 $0.00 $0.00 $0.00 Farmers and Merchants 308862DA6 $248,000.00 9/20/2013 9/20/2016 $248,000.00 $248,556.82 $556.82 $248,000.00 1.000%1.000%0.807%0.807% First Merchant Bank 32082BCY3 $248,000.00 3/21/2014 9/21/2017 $248,000.00 $249,157.49 $1,157.49 $248,000.00 1.000%1.000%0.807%0.807% Ally Bank 02006LEH2 $248,000.00 5/7/2014 5/8/2017 $248,000.00 $249,212.03 $1,212.03 $248,000.00 1.100%1.100%0.807%0.888% Sallie Mae Bank 795450UB9 $248,000.00 10/22/2014 10/22/2019 $248,000.00 $257,379.12 $9,379.12 $248,000.00 2.150%2.150%0.807%1.735% American Express Bank 02587CCC2 $247,000.00 10/23/2014 10/23/2019 $247,000.00 $256,842.54 $9,842.54 $247,000.00 2.200%2.200%0.803%1.767% Peoples UTD Bank 71270QLM6 $247,000.00 1/21/2015 1/21/2020 $247,000.00 $253,251.49 $6,251.49 $247,000.00 1.850%1.850%0.803%1.486% Private Bank and Trust 74267GUU9 $248,000.00 1/23/2015 1/23/2020 $248,000.00 $254,811.14 $6,811.14 $248,000.00 1.900%1.900%0.807%1.533% Discover Bank 254672QE1 $248,000.00 6/17/2015 6/17/2020 $248,000.00 $256,793.97 $8,793.97 $248,000.00 2.100%2.100%0.807%1.695% Capital One Bank 140420SH4 $248,000.00 6/17/2015 6/17/2020 $248,000.00 $257,366.68 $9,366.68 $248,000.00 2.150%2.150%0.807%1.735% Capital One Nat'l Assn 14042E5U0 $246,000.00 8/19/2015 8/19/2020 $246,000.00 $258,175.13 $12,175.13 $246,000.00 2.400%2.400%0.800%1.920% Everbank Jacksonville 29976DA59 $245,000.00 8/28/2015 8/28/2020 $245,000.00 $253,068.01 $8,068.01 $245,000.00 2.050%2.050%0.797%1.634% Negotiable CD % of Total Investment 11.268%$3,464,859.44 100.000% TOTAL ALL INVESTMENTS $30,749,526.90 $4,450,739.58 $4,545,364.06 $94,624.48 $30,759,403.38 Average Rate of Interest 1.536% Average Yield to Maturity 1.706% In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months.Investments in the report meet the requirements of the City of Hermosa Beach's adopted investment policy. APPROVED: KAREN NOWICKI, CITY TREASURER CASH BALANCE REPORT SEPTEMBER 2015 GENERAL ACCOUNT FUND 9/1/2015 9/30/2015 NUMBER FUND NAME BALANCE CASH ADJUSTMENTS CHECKS ADJUSTMENTS BALANCE 001 GENERAL $12,562,537.59 $1,909,287.85 $5,445,390.44 ($2,227,081.20)($8,802,672.09)$8,887,462.59 105 LIGHTING/LANDSCAPING ($3,807.41)$2,249.95 ($35,484.21)(7,655.48)($44,697.15) 115 STATE GAS TAX $278,440.17 $66,541.40 $165.58 ($26,333.00)$318,814.15 117 AB939 $21,760.10 $3,533.90 $0.34 ($4,828.59)(5,440.63)$15,025.12 121 PROP A OPEN SPACE ($130,585.02)$127,159.02 (1,713.00)($5,139.00) 122 TYCO $667,618.45 $79,711.28 $396.72 (1,020.00)(83,532.00)$663,174.45 123 TYCO TIDELANDS $2,567.95 $1.52 $2,569.47 125 PARK REC FAC TAX $504,912.65 $302.76 (89,204.91)$416,010.50 135 BAYVIEW DRIVE DISTRICT ADMIN EXPENSE $107.01 $0.14 (239.00)($131.85) 136 LOWER PIER DISTRICT ADMIN EXPENSE $3,508.32 (187.00)$3,321.32 137 MYRTLE DRIVE DISTRICT ADMIN EXPENSE $11,088.41 $6.54 (439.00)$10,655.95 138 LOMA DRIVE DISTRICT ADMIN EXPENSE $17,297.28 $10.12 (476.00)$16,831.40 139 BEACH DRIVE ASSESSMENT ADMIN EXPENSE $1,862.45 $1.12 (158.00)$1,705.57 145 PROPOSITION A $803,771.56 $34,163.94 $476.00 (16,324.63)(12.34)$822,074.53 146 PROPOSITION C $802,274.67 $27,662.45 $475.34 $830,412.46 147 MEASURE R $797,023.67 $20,581.88 $471.34 (3,551.52)$814,525.37 150 GRANTS ($33,549.07)$47,466.50 $3.33 (92,769.15)($78,848.39) 152 AIR QUALITY MANAGEMENT DISTRICT $28,906.39 $6,447.11 (196.64)(13.36)$35,143.50 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ($13,755.73)$3,268.91 (26,326.15)(13,020.15)($49,833.12) 160 SEWER MAINTENANCE $3,674,144.85 $717.00 $106,791.53 (14,404.69)(1,620.17)$3,765,628.52 161 STORM DRAINS FUND $54,133.71 $35,317.00 (16,785.10)(5,928.70)$66,736.91 170 ASSET SEIZURE $71,812.98 $8,382.62 $9,803.11 (15,644.79)(8,382.62)$65,971.30 180 FIRE PROTECTION $53,285.69 $2,150.62 $31.56 $55,467.87 301 CAPITAL IMPROVEMENT $1,340,165.61 $2,610,550.31 (93,223.50)(7,550.00)$3,849,942.42 302 ARTESIA BLVD RELINQUISHMENT FUND $5,496.28 $12.93 (5,494.78)$14.43 609 BAYVIEW DRIVE DISTRICT REDEMPTION $94,619.51 $57.82 $94,677.33 610 LOWER PIER DISTRICT REDEMPTION $17,331.83 $11.77 $17,343.60 611 BEACH DRIVE DISTRICT REDEMPTION $48,221.26 $29.59 $48,250.85 612 BEACH DRIVE DISTRICT RESERVE $4,133.39 $2.41 $4,135.80 617 MYRTLE DRIVE DISTRICT REDEMPTION $51,564.82 $34.65 $51,599.47 618 LOMA DRIVE DISTRICT REDEMPTION $65,624.71 $43.26 $65,667.97 619 BAYVIEW DRIVE DISTRICT RESERVE $13,572.84 $7.90 $13,580.74 705 INSURANCE $9,746,317.59 $300,353.79 (267,129.18)(521.61)$9,779,020.59 715 EQUIPMENT REPLACEMENT $4,809,606.21 $4,251.00 $131,012.00 (336,344.69)(4,079.28)$4,604,445.24 900 INVESTMENT $0.00 $2,993.31 $15,912.51 (18,905.82)$0.00 TOTAL GENERAL ACCOUNT $36,372,010.72 $2,207,443.75 $8,796,798.42 ($3,240,318.95)($8,994,374.03)$35,141,559.91 TRUST BALANCE BALANCE ACCOUNTS 9/1/2015 DEPOSITS CHARGES 9/30/2015 PAYROLL $5,043.30 $1,279,995.91 ($1,274,966.69)$10,072.52 CABLE TV DEPOSIT $16,568.95 $16,568.95 $21,612.25 $26,641.47 TOTAL ALL ACCOUNTS $35,168,201.38 $30,749,526.90 BANK BALANCES INVESTMENTS GENERAL $4,701,460.94TRUST ACCOUNTS $26,641.47 $4,728,102.41$19,356.58 OUTSTANDING CHECKS ($309,427.93) INTEREST COLLECTED $4,418,674.48 TO DATE FOR FY 15/16 INVESTMENTS $30,749,526.90 BALANCE $35,168,201.38 APPROVED : KAREN NOWICKI, CITY TREASURER Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0777 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF OCTOBER 20, 2015 Recommended Action: To receive and file the action sheet of the Planning Commission meeting of October 20, 2015. Attachments: Action Sheet of October 20, 2015 Approved:Ken Robertson, Community Development Director Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ 1 ACTION SHEET AGENDA PLANNING COMMISSION MEETING CITY OF HERMOSA BEACH CITY HALL COUNCIL CHAMBERS 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 October 20, 2015 7:00 P.M. Ron Pizer, Chairman Peter Hoffman, Vice Chair Kent Allen Rob Saemann Michael Flaherty 1. Pledge of Allegiance 2. Roll Call ALL PRESENT. 3. Oral / Written Communications - Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. Section I Consent Calendar 4. Approval of the September 15, 2015 action minutes ACTION: APPROVED (5-0) 5. Resolution(s) for consideration – None Section II Public Hearing 6. CUP 15-5 -- Conditional Use Permit and Planned Development Permit to construct and operate an unmanned wireless telecommunications facility adjacent to the Kiwanis building at 2515 Valley Drive. The project consists of two (2) 35 foot high/2 foot diameter flagpoles (including the replacement of one existing flagpole) containing a total of six (6) antennas and six (6) tower mounted amplifiers, and removing and replacing an existing trash enclosure and installation of six (6) equipment cabinets and trash bin within the new trash enclosure; and determination that the project is Categorically Exempt from the California Environmental Quality Act (continued from the July 21, 2015 meeting). Staff Recommended Action: Project withdrawn by the applicant. ACTION: RECEIVED AND FILED AS THE PROJECT WAS WITHDRAWN (5-0). 2 7. CUP 15-6 -- Conditional Use Permit to construct an unmanned wireless telecommunications facility consisting of (12) panel antennas, (12) Remote Radio Units and associated equipment at 1200 Artesia Boulevard (Verizon Wireless); and determination that the project is Categorically Exempt from the California Environmental Quality Act (continued from the August 18, 2015 meeting). Staff Recommended Action: To continue to the December 9, 2015 meeting as requested by the applicant. ACTION: CONTINUED TO DECEMBER 9, 2015 MEETING (5-0). 8. CUP 15-11 / PARK 15-8 -- Conditional Use Permit and Parking Plan to allow on-sale beer and wine from 4:00 p.m. – 10:00 p.m. daily in association with limited food service in the first floor common area at an existing 81 room hotel at 2515 Pacific Coast Highway, Hotel Hermosa; and determine the project is Categorically Exempt from the California Environmental Quality Act. Staff Recommended Action: To adopt the resolution approving Parking Plan 15-8 and Conditional Use Permit 15-11 and determining the project to be categorically exempt from the California Environmental Quality Act. ACTION: CONTINUED TO DECEMBER 9, 2015 MEETING FOR THE APPLICANT TO MEET WITH NEIGHBORING RESIDENTS REGARDING COMPATIBILITY ISSUES AND CONSIDER DESIGN OR OPERATION CHANGES (5-0). 9. PDP 15-11 / CUP 15-10 / PARK 15-7 -- (1) Precise Development Plan to allow a 30,250± square foot hotel with 30 rooms and common areas on an undeveloped 11,516± square foot lot at 1429 Hermosa Avenue; (2) Conditional Use Permit to allow on-sale general alcohol (mini-bars) in guest rooms and in common areas for hotel guests; (3) Parking Plan to allow a valet program and parking in tandem on-site; and adoption of an environmental Mitigated Negative Declaration and Mitigation Monitoring Plan. Staff Recommended Action: To adopt the resolution approving Precise Development Plan 15-11, Parking Plan 15-7, and Conditional Use Permit 15-10 subject to conditions and adopting an environmental Mitigated Negative Declaration and Mitigation Monitoring Plan. ACTION: ADOPTED RESOLUTION APPROVING SUBJECT REQUESTS AS PRESENTED, AND ADOPTED AN ENVIRONMENTAL MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING PLAN. (4-1, COMMISSIONER ALLEN NO). This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by November 9, 2015. 10. CON 15-9 / PDP 15-12 -- Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 73616 for a three-unit residential condominium project on two lots, one previously determined to be convex sloping, at 650-704 Loma Drive, and determination that the project is Categorically Exempt from the California Environmental Quality Act. Staff Recommended Action: To adopt the resolution approving the Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #73616 for a three-unit detached condominium project subject to conditions and determine the project is categorically exempt from the California Environmental Quality Act. ACTION: ADOPTED RESOLUTION APPROVING SUBJECT REQUESTS AS PRESENTED, 3 AND DETERMINED THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (4-0; COMMISSIONER HOFFMAN RECUSED). This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by October 5, 2015. 11. CON 15-10 / PDP 15-13 -- Conditional Use Permit, Precise Development Plan and Vesting Tentative Parcel Map No. 73205 for a two-unit residential condominium project, at 710-712 Ardmore Avenue, and determination that the project is Categorically Exempt from the California Environmental Quality Act. Staff Recommended Action: To adopt the resolution approving the Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #73205 for a two-unit detached condominium project subject to conditions and determine the project is categorically exempt from the California Environmental Quality Act. ACTION: ADOPTED RESOLUTION APPROVING SUBJECT REQUESTS WITH ADDED CONDITION TO ADD AT LEAST 3’ OF LANDSCAPING TO WEST PROPERTY LINE, AND DETERMINED THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (5-0). This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by October 5, 2015. Section III Hearing 12. S-21#24 – Request to determine whether the property is a convex sloping lot and may use alternate spot elevations rather than property corner elevations along the north and south property lines for the purposes of determining building height at 2464 Hermosa Avenue. Staff Recommended Action: Project withdrawn by the applicant. ACTION: RECEIVED AND FILED AS THE PROJECT WAS WITHDRAWN (5-0). 13. TEXT 15-2 -- Direction on Text Amendment to implement Downtown Core Revitalization Strategy. Staff Recommended Action: To provide direction on code amendments intended to implement a part of the Downtown Core Revitalization Strategy. ACTION: DIRECTED STAFF TO REPORT BACK AT A PUBLIC HEARING WITH A DRAFT ORDINANCE AMENDMENT FOR THE PLANNING COMMISSION'S CONSIDERATION (5-0). Section IV 14. Staff Items a. Report on City Council actions. b. Report on comprehensive planning processes. 4 c. Tentative future Planning Commission agenda. d. Community Development Department activity report of August, 2015. 15. Commissioner Items 16. Adjournment *Chapter 2.52, Section 2.52.040 of the Municipal Code provides for Council review and reconsideration of any decision of the Planning Commission by two affirmative votes at the next regularly scheduled City Council meeting. In the event the Council initiates a review, the review will be placed on a future agenda of City Council within a reasonable time period, and the Commission’s decision is stayed pending Council’s review and final decision. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0762 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 ACTION MINUTES OF THE PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 16, 2015 Recommended Action: To receive and file the action minutes of the Public Works Commission meeting of September 16, 2015. Attachments: Action Minutes of September 16, 2015 Approved: Andrew Brozyna, Public Works Director Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ ACTION MINUTES PUBLIC WORKS COMMISSION MEETING OF WEDNESDAY, SEPTEMBER 16, 2015 CITY HALL, COUNCIL CHAMBERS 1315 VALLEY DRIVE COMMISIONERS Janice Brittain Andrea Giancoli Kimberlee MacMullan Justin Schnuelle All public testimony and the deliberations of the Public Works Commission can be viewed on the City’s website at http://www.hermosabch.org/index.aspx?page=358. 1. Call to Order 7:00 PM 2. Flag Salute 3. Roll Call Present: Commissioner Brittain, Commissioner Giancoli, Commissioner Schnuelle, and Chairwoman MacMullan. Also present: Andrew Brozyna, Public Works Director/City Engineer; Ells Freeman, Public Works Superintendent; and Liz Zeigler, Management Analyst. 4. Approval of Action Minutes for July 15, 2015 ACTION: MOTION was made to approve the action minutes of July 15, 2015 as corrected, seconded and the motion carried by a vote of 4-0. 5. Public Comment: Anyone wishing to address the Commission on items not on the agenda and pertaining to Public Works may do so at this time. None 6. Correspondence None 7. Presentations None 8. Items for Consideration a. Public Works Preparation for Rainy Season Mr. Freeman presented the staff report. Commissioner questions to staff and staff responses were as follows: Commissioner Giancoli inquired about the future plans for the capture of stormwater runoff Mr. Freeman stated that the Pier outfall has a diversion system that diverts water to the Strand’s infiltration system and that there has been some discussion of doing something similar on Herondo. He informed the Commission that the Herondo, Pier, 6th St., and 13th St. outfalls are the outfalls where water runoff reaches 2 the beach and that in the rest of the outfalls the water is contained and percolates downward instead of into the ocean. Commission Schnuelle asked about the pooling of water on the Strand near the Pier and about leaky roofs on City buildings Mr. Freeman indicated the water pooling is caused when the weep holes in the Strand wall are blocked by sand and that crews are aware of this problem when it rains. He also stated that roof problems are always a concern, but difficult to predict so the City has a contractor that they rely on for larger problems that can’t be handled by staff. Chairwoman MacMullan asked about what the residents can expect to be different from the normal winter preparation procedures Mr. Freeman reassured the Commission that Public Works would be available to assist residents with sandbags and flooding problems. He added that the public should notify Public Works immediately if they see flooding on Beach Drive as it may indicate a drainage problem. He also commented that he was slated to attend training with LA County and would obtain information about the best way for residents to stay informed during severe storms. Commissioner Brittain added that residents can obtain information on the Emergency Preparedness website. Mr. Freeman noted that stormdrain upgrades have been completed to mitigate Greenbelt runoff between 8th St. and 11th St. and commented that the City has good equipment including pumps, 4-wheel drive vehicles for the beach, and a new front loader. Chairwoman MacMullan informed the public that this item is online and includes a map of all the drains. ACTION: Motion was made by Commissioner Brittain to receive and file the Public Works Department Preparation for Rainy Season report, seconded by Commissioner Schnuelle, and the motion passed 4-0. b.CIP 14-163 Protective Bollards Along the Strand - Update Mr. Brozyna presented the staff report. Commissioner comments to Staff were as follows: Commissioner Brittain asked why a bollard was not included on the north end of Hermosa Beach at 35th Street and near the entrance to the Strand Mr. Brozyna indicated that the locations were reduced to meet the direction from Council. The five locations presented are the locations of the most concern to the Police Department. He stated that he would reconsider that location to determine whether it should be included as well. Commissioner Giancoli asked about the difference in cost for the bollards being considered now and those presented at the last meeting Mr. Brozyna stated that the bollards being presented cost approximately $500 each and are considerably more that a standard off the shelf bollard, but these bollards have more aesthetic appeal. Commissioner Schnuelle agreed that the new design is more desirable and that given the lower number of bollards needed there should not be an additional increase in cost to the project. He agreed with Commissioner Brittain that bollards are needed at the north end at the Strand entrance near 35th St. Chairwoman MacMullan asked what colors are more reflective than others Mr. Brozyna indicated that white might be more reflective and that adding reflective elements to the bollards was something that staff was researching and would incorporate, if possible, into the design. Commissioner Giancoli inquired whether the company producing the bollards was expected to be in business, she expressed some concern that the City would not be able to obtain the same bollards if the company was no longer operating Mr. Brozyna responded that he had no indication that the company was in trouble, but that he cannot guarantee that a company will continue to operate. He suggested that additional bollards could be purchased and stored. Chairwoman MacMullan agreed that purchasing additional bollards was a good idea at the beginning of the project when the bollards are more likely to be run over. 3 ACTION: Motion was made by Chairwoman MacMullan that the Commission receive and file the CIP 14- 163 Protective Bollards Along the Strand Update, seconded by Commissioner Schnuelle, and the motion passed 4-0. 9. Commissioners’ Reports ACTION: None 10. Monthly Reports ACTION: None 11. Commissioners’ Announcements ACTION: None 12. The Regular Meeting of the Public Works Commission for September 16, 2015 was adjourned at 7:52 p.m. to the Regular meeting of Wednesday, November 18, 2015 at 7 pm. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0769 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 AWARD OF CONSTRUCTION CONTRACT TO NATIONAL DEMOLITION CONTRACTORS FOR CIP NO. 14-632 FIRE DEPARTMENT TOWER DEMOLITION PROJECT AND APPROVE THE PURCHASE OF THE MODULAR BUILDING FOR THE FIRE DEPARTMENT DORMS FROM PACIFIC MOBILE STRUCTURES (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council: 1.Award the Construction Contract for CIP No. 14-632 Fire Department Tower Demolition to National Demolition Contractors for the bid amount of $155,000; 2.Adopt the attached resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 14-632 FIRE DEPARTMENT TOWER DEMOLITION PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT”; 3.Authorize the City Manager to enter into an agreement with Pacific Mobile Structures to purchase the Fire Department dorms modular building and pay the remaining balance of $104,857.29, contingent on the quality of the product delivered; 4.Authorize the Mayor to execute the construction contract and the City Clerk to attest subject to approval by the City Attorney; 5.Authorize the project budget to also include public works inspection/construction management costs of $15,500, and a 15% construction contingency of $23,250; 6.Approve a transfer of $ 154,500 from CIP 15-607 Fire Station Renovations & Upgrades to CIP 14- 632 Fire Department Tower Demolition. Appropriate $129,685.79 from the Capital Improvement Fund (301) to the project budget; 7.Authorize the Director of Public Works to make changes to the contract within the project budget; and 8.Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Hermosa Beach Printed on 10/22/2015Page 1 of 6 powered by Legistar™ Staff Report REPORT 15-0769 Background: In 2014,the City Council approved adding CIP 14-632 Fire Department Tower Demolition into the Capital Improvement Program. The Strategic Plan for 2015 Policy Agenda 2015 lists the Long Term Financial Plan a top priority,and the Comprehensive City Facilities Plan as a high priority.Fire/Police Temporary Location is listed as a top priority under Management Agenda 2015. Staff contracted with John A.Martin &Associates,Inc.,a structural engineering consultant,for preparation of the structural seismic evaluation report specific to the Hermosa Beach Fire Tower. Upon finalization of the study,the report’s findings concluded that the tower does not meet target performance levels for a design level earthquake or collapse prevention for an infrequent level earthquake and shall be considered a “Collapse Hazard”.Based on the report’s findings staff expedited its efforts to complete the plans and specifications for the dismantling of the fire tower. Fire personnel and some Police staff must be temporarily relocated in preparation for the upcoming work.In September 2015,staff entered into a lease agreement with Pacific Mobile Structures (Pacific)for three modular buildings.The three modular buildings are needed to provide necessary temporary housing and office space for 1)the Fire Department dorms,2)a Fire Department administrative office, and 3) a Police Department administrative office. The Fire Department Tower Demolition project is identified by City Council as a major project in the 2015 Strategic Plan. Analysis: Construction Contract for Demolition of Fire Department Tower In September 2015,construction bids were solicited.The City Clerk received four (4)bids by the bid closing date of October 19,2015.The bids were publicly opened and read aloud.Bid results are summarized below. BIDDER TOTAL BID AMOUNT National Demolition Contractors $155,000 NR Development, Inc.$163,500 Environmental Remediation Services, Inc. (ERSI)$174,978 Precision Contracting, Inc.$178,800 Staff reviewed the bid proposals and determined that the bid from National Demolition Contractors Hermosa Beach Printed on 10/22/2015Page 2 of 6 powered by Legistar™ Staff Report REPORT 15-0769 Staff reviewed the bid proposals and determined that the bid from National Demolition Contractors was in conformance with the bid documents and was the lowest responsible bidder.As part of their evaluation,staff also confirmed that the contractor’s contracting license was active and in good standing with the Contractor’s State License Board.References contacted by City staff were also determined to be positive. Staff recommends that City Council award the Construction Contract for CIP No.14-632 Fire Department Tower Demolition to National Demolition Contractors for the bid amount of $155,000. Purchase of the Modular Building for the Fire Department Dorms On September 8,2015,City Council authorized the City Manager to enter into an agreement with Pacific Mobile Structures for the lease of the modular buildings for the temporary Police and Fire administrative offices,and the option to lease or purchase the modular building for the Fire Department dormitory contingent on the results of a structural analysis of the existing Fire Department dorms. Staff proceeded with entering into an agreement with Pacific for leasing the modular building for the Fire Department dormitory (along with the other two modular buildings).A condition was added into the agreement providing a purchase option of up to 30 days from the date the modular dormitory building is delivered.The delivery date is scheduled for November 9,2015.This allows the City the option to purchase up to December 9,2015. The structural analysis of the second floor was received on September 22,2015,and concluded that the existing Fire Department dormitory is not considered a “Collapse Hazard”.Per the Council authorization given to the City Manager on September 8,2015,this would conclude that the modular dormitory building is to be leased. After further review and discussions,staff believes that it may be advantageous for the City to purchase the modular dormitory building instead of leasing.Despite the second floor not being a collapse hazard,the existing second floor dorms require substantial improvements and other considerations prior to moving Fire Department personnel back in.Some of the issues include but are not limited to space needs and layout concerns,seismic deficiencies,heavy termite damage,and mold. Staff is currently investigating the facility needs of the Fire Department (as well as other City building facilities).As a result,staff believes that the temporary modular dorms will be needed for a longer period of time then just for the duration of the fire tower demolition project.It is recommended that the temporary dorms remain until the upgrades and repairs are completed to the existing second floor dorms or until another permanent housing solution is made available if found necessary. Hermosa Beach Printed on 10/22/2015Page 3 of 6 powered by Legistar™ Staff Report REPORT 15-0769 Furthermore,staff believes there will be a continued need for the temporary modular dorms structure after Fire Department personnel is moved back into permanent housing.The Strategic Plan identifies the Long Term Financial Plan as a top priority and Comprehensive City Facilities plan as a high priority.Both priorities may lead to extensive improvements to City facilities in the near future. The temporary modular dorms structure is versatile and can be converted into office space and moved into different locations as needed.This will become useful office space for the temporarily displaced staff during future construction activities to City facilities.Staff believes the temporary modular dorms structure could be used for the next five years or longer. The total cost for the temporary modular dorms is for $126,543.87 with a resale value of 25%(or about $32,000).The one year lease option is for $51,078 with an additional rental cost of about $2,000/month after the first year.After about 2-3/4 years from the time of delivery the lease option costs will exceed the cost to purchase (when factoring in the resale value of 25%). The lease agreement has been entered into and an initial invoice payment will be made to Pacific in the amount of $21,686.58 for “startup costs”per the agreement conditions.If Council elects to purchase the temporary modular dorms,the startup costs will be deducted from the purchase price of $126,543.87 provided that the balance of $104,857.29 ($126,543.87 -$21,686.58 =$104,857.29)is paid within the thirty days of delivery.However,before executing the purchase agreement staff would like the opportunity to inspect the modular dorms once it is delivered and setup in place to evaluate its quality.There are two Council meetings between the date the modular building is delivered and the end of the 30 day period.The Council meeting date of November 24,2015 is dedicated to “Canvas of Votes and Installation of Officers”,and the meeting of December 8,2015 is the day before the end of the 30 day period. Therefore,it is recommended that the City Council authorize the City Manager to enter into an agreement with Pacific Mobile Structures to pay for the remaining balance of $104,857.29 for the purchase of the modular building for the Fire Department dorms contingent on the quality of the product delivered.Another option would be for City Council to ask staff to return on the Council meeting of November 24, 2015 or December 8, 2015 for approval to purchase the modular dorms. Staff plans to return to Council in February 2016 to discuss the City’s infrastructure and facility needs as related to the City’s building infrastructure, and the long term financial plan to fund those needs. Civic Center Parking There will be a temporary loss of parking space in the Civic Center parking lot due to the upcoming construction work and the staging of the three temporary modular buildings.City staff is currently reviewing alternative parking locations at the Community Center parking lot and/or the parking lot on Valley Drive between 8th and 11th Streets.The anticipated loss of parking,due to the temporaryHermosa Beach Printed on 10/22/2015Page 4 of 6 powered by Legistar™ Staff Report REPORT 15-0769 Valley Drive between 8th and 11th Streets.The anticipated loss of parking,due to the temporary Fire Department administrative office and the temporary Police Department administrative office,is for the duration of the construction project which could last approximately three months.The loss of parking from the temporary modular dorms will be a minimum of one year. CEQA Compliance Pursuant to Section 21080(b)(1) of the California Environmental Quality Act (CEQA), the project is not subject to CEQA because CEQA does not apply to ministerial projects proposed to be carried out or approved by public agencies. The project is ministerial because the existing Fire Department Tower has been determined to be a collapse hazard that requires demolition in the interest of the health, safety and general welfare of the City. Fiscal Impacts: The anticipated construction budget is as follows: Construction Contract $ 155,000 Contingency (15% of contract) $ 23,250 PW Inspection/Construction Management (10% of contract) $ 15,500 Construction Budget $193,750 Environmental Monitoring & Compliance Environmental monitoring and compliance is a necessary component to the project since the fire tower tested positive for asbestos and lead. The City has a consulting firm, Ellis Environmental, on retainer to perform the required monitoring during the dismantling of the tower. The cost for this service is for a not to exceed amount of $30,000. Historical Resources - Monitoring & Documentation In addition, the City has employed a historical consultant, PCR Services, Corp., to document the demolition of the tower, implementing a photographic documentation and salvage program for a permanent exhibit to be installed at a location to be determined on a future date. The cost for this service is for a not to exceed amount of $10,000. Purchase of Modular Building (Fire Department dorms) An initial payment of $21,686.58 has been appropriated earlier for the lease of the modular dormitory building. The remaining balance to purchase is $104,857.29. Total Project Budget The total project budget includes the following: Hermosa Beach Printed on 10/22/2015Page 5 of 6 powered by Legistar™ Staff Report REPORT 15-0769 Design (Structural, Architectural, Demolition/Abatement)$ 39,685.00 Construction Budget $193,750.00 Environmental Monitoring & Compliance $ 30,000.00 Historical Resources - Monitoring & Documentation $ 10,000.00 Modular Building Purchase $104,857.29 Modulars (lease, setup, connection, equipment & furnishings)$128,675.00 Storage container (Purchased)$ 3,525.00 Total Project Budget $510,492.29 After the requested transfer of $154,500 from CIP 15-607, funds in the amount of $380,806.50 are available in the project budget. With this transfer CIP 15-607 Fire Station Renovation and Upgrades is combined into CIP 14-632 Fire Department Tower Demolition. An additional appropriation of $129,685.79 from the Capital Improvement Fund (301) is requested to cover the difference between the Total Project Budget needs and the currently budgeted amount for CIP 14-632 Fire Department Tower Demolition. Attachments: 1. Construction Contract to National Demolition Contractors 2. Project Resolution 3. Contract Agreement with Pacific Mobile Structures Respectfully Submitted by: Andrew Brozyna, Director of Public Works/City Engineer Concur:Michael Garofano, Fire Captain Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 6 of 6 powered by Legistar™ -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 2015-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF CIP NO. 14-632 FIRE DEPARTMENT TOWER DEMOLITION PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; The City Council of the City of Hermosa Beach does resolve as follows: The City Council finds and declares as follows: The City retained Ellis Environmental Management, Inc. and BOA Architecture, Inc. (“Consultants”) as the engineers to design and prepare the plans for CIP No. 14-632 Fire Department Tower Demolition (“Project”); The Consultants informed the City Engineer that these plans are complete and that construction of the Project may begin; The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultants that the plans are complete and the Project may be constructed; and The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. Design Immunity; Authorization. The design and plans for the Project are determined to be consistent with the City’s standards and are approved; The design approval set forth in this Resolution occurred before actual work on the Project construction commenced; The approval granted by this Resolution conforms with the City’s General Plan; The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution; and The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Project Payment Account; For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish funds containing sufficient monies from the current fiscal year budget to pay for the Project (“Project Payment Account”). The Project payment Accounts are the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. Pursuant to Section 21080(b)(1) of the California Environmental Quality Act (CEQA), the project is not subject to CEQA because CEQA does not apply to ministerial projects proposed to be carried out or approved by public agencies. The project is ministerial because the existing Fire Department Tower has been determined to be a collapse hazard that requires demolition in the interest of the health, safety and general welfare of the City. The City Clerk is directed to certify the adoption of this Resolution. This Resolution will become effective immediately upon adoption. Now, therefore, be it resolved, that the City of Hermosa Beach City Council hereby adopts Resolution No. 2015- ____ on October 27, 2015. PASSED, APPROVED, AND ADOPTED this ___ day of ____________, 2015. _________________________________________________________________ MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: ____________________________________________________ City Clerk City Attorney -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 2015-XX was duly and regularly passed and adopted by the City Council of the City of Hermosa Beach, California, at its adjourned regular meeting held on the 27 th day of October, 2015, by the following vote, to wit: AYES: NOES: ABSENT:COUNCILMEMBERS: ABSTAIN:COUNCILMEMBERS: SALES AGREEMENT 12/9/2015Delivery Date 10/15/2015 11108Project Number Customer:City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Tel: Email: Building Information: Make/Model: OSI Serial Number: 61650 Size: 36x60 DESCRIPTION PURCHASE PRICE Delivery Delivered to: Michael Garofano 310-376-2479 Hermosa Beach Fire Dept., Bard Street and 11th Place, Hermosa Beach, CA 90254 Setup 72 Wood Pads and Metal Piers Additional Summary of Project: Conditions: Customer site must be dried, compacted level and accessible by normal truck delivery. Extra costs for equipment or labor will be the Buyer's responsibility and will be handled by a change order. Warranty: Used Building - 90 Day limited warranty on electrical and HVAC Exclusions: None SubTotal $ 95,781.00 Tax $ 8,620.29 Total $ 104,857.29 $ 456.00License & Transfer Fees THIS AGREEMENT CONTAINS THE ENTIRE UNDERSTANDING BETWEEN BUYER AND SELLER AND NO OTHER REPRESENTATION OR INDUCEMENT, VERBAL OR WRITTEN, HAS BEEN MADE WHICH IS NOT CONTAINED IN THIS AGREEMENT, Buyer and Seller certify that the additional terms and conditions printed on the other side of this agreement are agreed to as a part of this agreement, the same as if printed above the signatures. DateAuthorized Representative Signature Purchase option with no rental charges applied expires 30 days from delivery date. Purchase payment must be paid in full prior to expiration date. Payment Terms Job # $ 93,825.00 $ 1,956.00 Sales Agreement Date Customer PO # Used Unit# 3660: 36x60 2 OSHA Steps Page 1 of 2 - Purchase Agreement Customer # Attachment 3 COPYRIGHT © 2013, PACIFIC MOBILE STRUCTURES, INC, ALL RIGHTS RESERVED Page 2 of 2 - Purchase Agreement (Rev. 11/13) ADDITIONAL TERMS AND CONDITIONS 1. AGREEMENT The essence of the contract set forth on the face page of this Agreement is that Pacific Mobile Structures, Inc. (“Seller”) agrees to provide and deliver the specified mobile/modular building(s) and related equipment (Property); and, in exchange, Buyer will fulfill the specified payment terms. Seller and Buyer’s signatures acknowledge the following terms and conditions have been reviewed and are also part of this Agreement. 2. PAYMENT FINANCING Buyer agrees to indicate in writing (under the payment terms on the face page of this Agreement) if Buyer’s purchase is subject to financing. Buyer agrees that representing in bad faith or without a reasonable basis that financing is forthcoming from a third-party is deemed a breach of this Agreement and will subject Buyer to the default clause remedies set forth below. If Buyer makes a good faith and reasonable representation but is unable to ultimately obtain third-party financing sufficient to satisfy the payment terms, Buyer agrees that Seller has the option to extend reasonable financing terms and Buyer will be obligated to enter into a retail installment contract and sign a security agreement or other agreement as may be required for Seller to finance Buyer’s purchase. 3. DEFAULT AND REMEDIES Buyer is in material default and breaches this contract if Buyer: (1) fails or refuses to timely make the agreed upon payments; or, (2) delays the Seller’s delivery or services over 30 days; or (3) otherwise fails to satisfy the Agreement terms and conditions. If Buyer defaults, Seller may cancel this contract; and/or repossess its Property; and/or retain a portion of any payments already made by Buyer, sufficient to adequately compensate Seller for expenses or losses caused by Buyer’s default. If Seller has canceled the contract, or if Buyer has committed a material breach, then Buyer cannot thereafter claim to be canceling the contract and be entitled to a return of any payments already made by Buyer until Seller has had a reasonable opportunity to account for and deduct any damages (including costs incurred up to the time of cancellation) owed from any payments already made by Buyer. If Buyer has not made any payments or made payments that are insufficient to cover all losses, Seller will take other collection action (including legal). If repossession is necessary, Buyer will be liable for all repossession costs. 4. SITE CONDITIONS Buyer/Owner is aware that the delivery site must be dry, compacted level and accessible for industry standard maneuvering by normal mobile/modular truck tow. If the site’s condition reasonably prevents delivery, then the extra costs for equipment, labor and down time to remedy the situation are the Buyer/Owner’s responsibility and will be addressed by change order. 5. SCHEDULE; DELAYS; INCREASE IN PRICE AND/OR TIME; STORAGE Delivery and any setup work will begin and be substantially completed on the dates set forth on the face page of this agreement and/or in an addendum modifying the dates. However, delays may occur due to unforeseen circumstance beyond Seller’s control, including, but not limited to: extreme weather conditions; fire; transportation delays; unavoidable accidents or circumstances; unacceptable site conditions; Buyer’s acts or omissions. Excusable delays do not subject Seller to penalties or damages. In reasonable instances, Seller may modify the Contract price to reflect additional incurred expenses and/or modify the Schedule to account for delays. If Buyer delays delivery, a pro-rated monthly storage fee at a rate of $0.20 per square foot of each floor will be assessed. If space is unavailable, Buyer must either transport to an alternative site or Seller will do so unilaterally and pass the expense to Buyer. 6. CHANGES Seller may add to or deduct from the amount of work covered by this Agreement, and any changes so made in the amount of work involved, or any other parts of this Agreement, shall be by a written change order hereto setting forth in detail the changes involved and the value thereof which shall be mutually agreed upon between the Seller and the Buyer. 7. TAXES Buyer shall be solely responsible for filing the appropriate federal, state and local tax forms, and paying all such taxes or fees, including sales taxes, estimated taxes and employment taxes, due with respect to Buyer’s purchase under this Agreement. 8. TITLE AND RISK OF LOSS Ownership title to the Property shall pass to Buyer when the purchase price is paid in full. However, Buyer assumes and bears the risk of Property loss the moment the Property is delivered to the Buyer’s site. It is Buyer’s responsibility to arrange with Buyer’s insurance representative adequate and timely insurance coverage. Buyer waives any claims against Seller relating to risk or loss after delivery, even if Buyer’s insurance is not yet effective. The sole exception to the above is that any loss caused by Seller’s operations during delivery and/or any agreed upon set-up will be covered to the extent it falls within Seller’s CGL insurance policy coverage. 9. INDEMNITY, INSURANCE AND WAIVER OF SUBROGATION Buyer/Owner shall be responsible for obtaining and maintaining its own liability and property insurance. Seller/Contactor agrees to defend, indemnify and hold harmless Buyer/Owner from claims for bodily injury and property damage caused by Seller’s negligence. However, this indemnification is contingent upon Seller’s CGL insurer providing coverage and is limited to the amounts paid by Seller’s CGL insurer. Buyer/Owner agrees to defend, indemnify and hold harmless Seller/Contractor and its Subcontractors from claims for bodily injury and property damage caused by the negligence of Buyer/Owner and its agents. Buyer/Owner and Seller/Contractor waive all non-trustee rights against each other for damages caused by risks covered by insurance. 10. WARRANTIES Used units are sold “As Is.” Buyer is not relying on any written, oral, implied or other representations, statements or warranties by Seller or any of Seller’s affiliates, or any of Seller’s respective agents, officers, representatives, or otherwise. Seller specifically makes no representations, express, implied, statutory or otherwise, with respect to the unit being purchased, its current condition, or its fitness or suitability for any particular use or purpose. 11. DISPUTE RESOLUTION The parties shall first endeavor to settle disputes through informal direct discussions. If unsuccessful, any party may serve a written Notice requesting resolution that: explains the dispute in detail and provides all supporting evidence; and appoints a senior representative to negotiate the Dispute on its behalf. Buyer must serve such Notice to Seller’s corporate office. If unsuccessful, the parties may seek non-binding mediation. Lastly, either party may submit the Dispute to the American Arbitration Association for arbitration. 12. ATTORNEY FEES; COLLECTION FEES; LIMITATION OF LIABILITY Seller/Contractor is entitled to recover reasonable pre-judgment and post judgment interest and other collection expenses, including attorney fees, incurred if Buyer/Owner defaults on payments. Except for collection, arbitration or litigation actions, remedies shall be limited to direct out of pocket costs, unless noted otherwise herein. 13. SAFETY Buyer/Owner shall assure, insofar as is reasonably possible, safe and healthful site conditions, including, but not limited to: assuring Buyer’s site complies with all applicable health, safety and environmental laws; and, assuming supervisory responsibility and function of all non-construction related parties on site during delivery and any set-up. Buyer/Owner shall be solely liable and responsible for any safety violation or deficiency. 14. GENERAL This Agreement: (a) contains the entire Agreement between the parties and supersedes any and all other documents or information exchanged; (b) shall not be assigned or transferred in any manner without the prior written consent of the other party; (c) may be modified only in a writing signed by both parties; (d) shall be governed by Washington State law and, if necessary, litigated in Washington State, either, in King, Thurston or Lewis Counties at Seller’s discretion; (e) the failure to insist on the performance of any part(s) of this Agreement, or to exercise any rights, shall not be construed as a waiver or relinquishment of such term, covenant or condition or right; and, (f) if any part of this Agreement, its Addendum or other related documents are found to be unenforceable, the remaining parts shall still be in full force and effect. This Agreement may be executed and delivered via facsimile or other electronic means, with the same effect as the original. Attachment 3 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0759 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 AWARD SERVICE CONTRACT FOR SANITARY SEWER MAINTENANCE, CCTV INSPECTION, AND GPS MANHOLE LOCATION (PUBLIC WORKS DIRECTOR - ANDREW BROZYNA) Subject: The Award of a Services Contract for Sanitary Sewer Maintenance and other related services. Recommended Action: It is recommended that the City Council: 1.Award Sanitary Sewer, CCTV Inspection and GPS manhole service contract in the amount of $549,175 to Empire Pipe Cleaning & Equipment, Inc. for a period of thirty-two (32) months beginning November 1, 2015 and ending June 30, 2018; 2.Authorize the Mayor to execute and the City Clerk to attest the contract subject to the approval of the City Attorney; 3.Authorize the Director of Public Works to make changes as necessary within the project budget; and, 4.Appropriate $145,440 from the Sewer Fund to the project budget. Background: The City has employed sewer maintenance contractors to clean and video the City’s sanitary sewer system as a preventive maintenance strategy for the past twenty years.This helps prolong the life of the City’s sewer system and greatly reduces the damage to private and public property that can occur during sewer blockages and overflows.Hydro-jetting maintenance routines are imperative to prevent blockages and overflows. Hermosa Beach Printed on 10/22/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0759 Analysis: In addition to hydro-jetting maintenance,the new contract calls for a citywide CCTV inspection during the first year.The City wide CCTV inspections will provide a detailed and complete sanitary sewer system assessment of current conditions that will help in identifying areas of need due to excessive loading,grease buildup,tree roots,differential settlement,and other maintenance needs.The detailed CCTV assessment will help define and prioritize the sewer’s maintenance needs and used in the updating of the Sanitary Sewer Master Plan. The first year of the contract also calls for the collection of GPS data for every sanitary sewer manhole within the City.This data will be used to generate accurate GIS layers,mapping the precise location of our Sanitary Sewer System,a necessity in order to provide current information for developers and City staff alike.All collected data will be delivered in formats that can be used immediately for analysis and also curated and stored in such a way where it can be uploaded and incorporated into pipe management software that can be attained at a later date. Savings are expected by combining hydro-jetting maintenance,GPS data collection,and CCTV inspections under one contract since all three tasks will be done concurrently.This reduces the overall costs when compared to contracting for each service separately. A Request for Proposal (RFP)document and specifications was sent to three qualified contractors.A notice was posted on the City webpage and advertisements were placed in the Easy Reader and Bid Houses.A mandatory pre-bid meeting was held on September 30,2015,which was attended by two interested and qualified firms.The received proposals were opened publicly and read aloud on October 8, 2015. COMPANY/LOCATION FY 015-16 FY 16-17 FY 17-18 BID TOTAL Empire Pipe / Orange, CA $272,325 $136,315 $140,535 $549,175 National Plant / Long Beach, CA $527,605 $275,050 $292,285 $1,094,940 Empire Pipe has maintained the City’s sewer system for the past twelve years and is highly knowledgeable of the sewer system including problem areas.In addition,Empire Pipe’s proposal came in at almost half the price as National Paint from Long Beach.Staff reviewed the low bidder’s documents and found them to be in order.Therefore,staff recommends Council enter into an agreement with Empire Pipe Cleaning and Equipment, Inc. Hermosa Beach Printed on 10/22/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0759 Fiscal Implications: The total cost of the three year agreement is $549,175 of which $272,325 is required in this fiscal year.Currently $126,885 is budgeted in sewer maintenance (160-3102-4201).Therefore an appropriation of $145,440 from the Sewer Fund is requested to fully fund the first year of this agreement.Funding for subsequent years will be obtained through the regular budget appropriations process. Attachments: 1.Sanitary Sewer Maintenance RFP 2015 w/ Addendum No. 1. 2.Draft Agreement for Sanitary Sewer Maintenance Contract w/ Exhibit A. Respectfully Submitted by: Ells Freeman, Public Works Superintendent Concur: Andrew Brozyna, P.E., Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 3 of 3 powered by Legistar™ 1 City of Hermosa Beach REQUEST FOR PROPOSALS FOR SANITARY SEWER MAINTENANCE AND CCTV INSPECTION November 1, 2015 THROUGH JUNE 30, 2018 PUBLIC WORKS DEPARTMENT 1315 Valley Drive Hermosa Beach, CA 90254 Telephone (310)318-0214 2 TABLE OF CONTENTS PAGE NO. PART 1 Notice to Contractors 3 PART 2 Instructions to Bidders 4 PART 3 Bid Documents Section 1 Proposal to the City Council 7 Section 2 Non-Collusion Affidavit 8 Section 3 Contractors Industrial Safety Record 9 Section 4 Designation of Subcontractors 10 Section 5 Contractor’s Hourly Cost 11 Section 6 Cost Proposal 12 Section 7 Signature Page 13 Section 8 References 14 Section 9 Agreement 15 Section 10 Compensation Insurance Certificate 23 PART 4 General Provisions Section 1 Definitions of Terms 24 Section 2 Award and Execution of Agreement 25 Section 3 Legal Relations and Responsibilities 28 Section 4 Prosecution and Progress of Work 31 Section 5 Method of Payment 33 Section 6 Personnel, Equipment, and Supervision 34 PART 5 Special Provisions Section 1 Scope of Work for Sewer Maintenance/Video 37 3 PART 1 NOTICE TO CONTRACTORS Notice is hereby given that the City of Hermosa Beach will receive sealed proposals at the office of the City Clerk, City Hall, 1315 Valley Drive, Hermosa Beach, CA 90254 until 2:00 p.m. on Thursday October 8, 2015 at which time they will be publicly opened and read aloud, for performing work as follows: SANITARY SEWER MAINTENANCE AND VIDEO INSPECTION Late proposals will not be accepted. The proposal shall be enclosed in a sealed envelope addressed to the City Clerk, City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, CA 90254 and shall be identified in the lower left corner of the envelope “SEALED BID”, SEWER MAINTENANCE. City Hall is open Monday through Thursday, from 7:00 a.m. until 6:00 p.m. No proposal shall be considered unless it is made on proposal forms furnished by the Director of Public Works. Specifications, instructions to bidders, proposal, agreement, general and special provisions may be obtained at the office of the Director of Public Works, City of Hermosa Beach. A mandatory pre-bid Meeting is scheduled for Wednesday, September 30, 2015 at 9:00 am, City Hall, Council Chambers, 1315 Valley Drive, Hermosa Beach. All questions regarding this proposal must be submitted in writing to Ells Freeman, Public Works Superintendent, on or before 3:00 PM on Tuesday October 6, 2015 via email to lzeigler@hermosabch.org. It is the responsibility of the bidder to inquire as to the issuance of any addenda prior to the submittal of bid. A business license is required to do contracted work in the City of Hermosa Beach. The City of Hermosa Beach reserves the right to reject any or all bids and to waive any irregularity or informality in any bid to the extent permitted by law. The City of Hermosa Beach reserves the right to delete any item of the bid or to increase quantities/frequencies in any bid item after awarding the agreement. CITY OF HERMOSA BEACH Andrew Brozyna Director of Public Works/City Engineer 4 PART 2 SECTION 1 INSTRUCTIONS TO BIDDERS 2.1.1 GENERAL Proposals for this project shall be submitted on the blank forms furnished herewith. When presented, they must be completely filled out in the manner and form indicated therein: (1) showing the proposed prices clearly and legibly in both words and numerals, and (2) properly signed by the bidder, whose address and telephone number shall also be shown. The City Council reserves the right to reject any bid if all of the above information is not furnished. Each proposal submitted shall be presented under sealed cover, and must be filed prior to the time, and at the place, designated in the Notice Inviting Bids. 2.1.2 EXAMINATION, SPECIFICATIONS, AND SITE OF THE WORK The specifications to which the proposal forms refer are on file and open to inspection in the office of the Director of Public Works. Bidders must satisfy themselves by personal examination of the location of the proposed work and by such other means, as they may prefer as to the actual conditions and requirements of the work. Bidders shall not at any time after submission of the bid dispute, complain, or assert that there was any misunderstanding in regard to the nature or amount of work to be done. 2.1.3 ESTIMATED QUANTITIES The quantities shown in the proposal form, and in the estimate included in the specifications, are approximate only, and give a general indication of the amount of work or material to be performed or furnished. They are the quantities, which will be used as a basis for comparison of the proposals. 2.1.4 DISQUALIFICATION OF PROPOSALS More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted, and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested. Proposals in which the prices are obviously unbalanced, and those, which are incomplete or show any alteration of form or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal in which the signature of the bidder has been omitted will be rejected. 2.1.5 AWARD OF AGREEMENT The award of the agreement, if it is awarded, will be made to the most qualified and responsible bidder whose proposal complies with all the prescribed requirements. Until award is made, the right will be reserved to reject any or all bids and to waive technical errors or discrepancies if to do so is deemed to best serve the interests of the City. In no event will 5 an award be made until all necessary investigations are made as to the responsibility of the bidder to whom it is proposed to make such award. 2.1.6 PROPOSAL FIGURES The total cost for the three-year period (not including bid alternates) will be used to compare cost proposals. In case of a discrepancy between words and figures, the words shall prevail. The bid price shown in words shall take precedence over the price shown for the total should any discrepancy exist. An alteration of, or addition to, the form of proposal, which qualifies the bid, will invalidate it. No mention shall be made of Sales Tax or Use Tax; all bid prices submitted will be considered as including such tax. 2.1.7 EXECUTION OF AGREEMENT If awarded the agreement, the undersigned hereby agrees to sign said agreement and furnish the necessary certificate of insurance within ten (10) days of the Notice of Award of said agreement, and to begin work as of the date on the Notice to Proceed from the City of Hermosa Beach, California. 2.1.8 INSTRUCTIONS FOR SIGNING PROPOSAL (BID) AND AGREEMENT CORPORATIONS Give the name of Corporation. Signatures: President or Vice-President and Secretary or Assistant Secretary. Affix Corporation seal and Notary's acknowledgment. Others may sign for the corporation if the Director of Public Works has been furnished a certified copy of a resolution of the Corporation Board of Directors authorizing them to do so. PARTNERSHIPS Signatures: All members of partnership, one may sign if the Director of Public Works has a copy of authorization. Affix Notary's acknowledgment. JOINT VENTURES Give the names of the joint ventures. Signatures: All members of partnership, one may sign if the Director of Public Works has a copy of authorization. Affix Notary's acknowledgment. INDIVIDUALS Signature: The individual. Affix Notary's acknowledgment. Another may sign for the individual if the Director of Public Works has been furnished a certified power-of-attorney authorizing the other person to sign. FICTITIOUS NAMES 6 Show fictitious name. Satisfy all pertinent requirements shown above. 2.1.9 BONDS BIDDERS BOND All bidders shall furnish a bid bond executed by an "A Rated” surety company licensed to do business in this State. This binds the bidder to indemnify the City against all losses, not to exceed the sum of the bond, if the bidder fails to execute the agreement signed. Said bid bond shall not be less than 10 percent of the total amount bid for the first year (7/1/2015 through 6/30/2016) of the three year agreement. A certified check or cashier's check payable to the City may be deposited in lieu of a bid bond. In such event, only the City will retain the security deposit of the top three qualified bidders; all other such securities shall be promptly returned. 2.1.10 QUALIFICATIONS OF BIDDERS All bidders hereunder must furnish satisfactory evidence to the City that they have operated or are presently operating a sewer hydro-flushing/ CCTV inspection service of the type similar to the operation described in this document and that they have successfully done so long enough that their experience will enable them to maintain operations under all conditions prevailing in this area. If they have not operated such a system, they must show that they have had sufficient experience in comparable fields or employ qualified personnel to comply with the requirements of this agreement. In order to determine the eligibility of the bidders all of them must list all terminated or existing janitorial services (existing ones will be subject to inspection by City personnel). Bidders without the experience outlined above, but with sufficient experience in a comparable field, should show that they will have responsible management personnel who are qualified to plan, supervise, direct, and operate the system delineated in the specifications and agreement. All bidders who do not have the required history shall list the names and experience of all such personnel. As an attachment to the bid, all bidders shall include a listing, with qualifications, of personnel who have had experience in operating a comparable system and who have agreed to work for them in the operation of this agreement. As an attachment to the proposal, all bidders shall include detailed inventories of their equipment and all accessories by type, by model, year of manufacture, and anticipated remaining useful life as of the date of the inventory. All leased equipment shall be listed separately; the time remaining of each leased machine and option of renewal, where applicable, shall be stated. All equipment proposed to accomplish the work under this agreement must be available upon the effective date of the commencement of operations. Any new equipment proposed to be acquired shall be described in the schedule attached to the bid document stating the scheduled time in calendar days such equipment will be in operation and shall include copies of delivery guaranties by manufacturers. All bidders shall be required to demonstrate to the satisfaction of the City that they have adequate financial resources, experienced personnel, and expertise to perform the services required by these specifications. No agreement (agreement) will be awarded to any bidder who, as determined by the City, has an unsatisfactory performance record or inadequate experience, or who at any time lacks the necessary capital, organization, and equipment to conduct and complete the services in strict accordance with the specifications. All bidders shall be held to comply with all laws of the State of California, the rules and regulations promulgated thereunder, the applicable ordinances, the rules and regulations of 7 the City of Hermosa Beach, the ordinances and rules and regulations of the County of Los Angeles, and all other provisions of law. The CONTRACTOR shall meet all the requirements of the legislation and regulations, including any subsequent changes. 8 PART 3 BID DOCUMENTS SECTION 1 PROPOSAL TO THE CITY COUNCIL SANITARY SEWER MAINTENANCE AND VIDEO INSPECTION 3.1.1 PROPOSAL The undersigned, as bidder, declares that: (1) this proposal is made without collusion with any other person, firm or corporation, and that the only persons or parties interested as principals are those named herein; (2) bidder has carefully examined the specifications, instructions to bidders, proposal, notice to Contractors and all other information furnished therefore and the sites of the proposed work; and (3) bidder has investigated and is satisfied as to the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished. Furthermore, bidder agrees that submission of this proposal shall be conclusive evidence that such examination and investigation have been made and agrees, in the event this agreement is awarded to bidder, to enter into a agreement with the City Council of the City of Hermosa Beach to perform said proposed work in accordance with the terms of the specifications, in the time and manner therein prescribed, and to furnish or provide all materials, labor, tools, equipment, apparatus and other means necessary to do said work, except such thereof as may otherwise be furnished or provided under the terms of said specifications, for the following stated prices as submitted and attached hereto. 3.1.2 REQUIRED PROPOSAL DOCUMENTS The bidder has submitted a complete Proposal, which includes all of the following documents: Proposal to the City Council Non-Collusion Affidavit Copy of Agreement Compensation Insurance Certificate Contractor’s Industrial Safety Record Designation of Sub-Contractors Contractor’s Hourly Cost Bidder's Itemized Cost Breakdown by Year (Cost Proposal) References Signature Page Bid Bond 9 PART 3 SECTION 2 NON-COLLUSION AFFIDAVIT NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY EACH AWARDEE OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA ) )ss COUNTY OF ) being first duly sworn, deposes and says that he is (sole owner, a partner, president, etc.) of _________________________________________________________________, the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contractor or anyone interested in the proposed contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, of the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agency thereof, or to any other individual, except to such person or persons who have a partnership of other financial interest with said bidder in his general business. Signed ___ Title Subscribed and sworn to before me this day of , 2014. Notary Public 10 PART 2 SECTION 3 CONTRACTOR’S INDUSTRIAL SAFETY RECORD To be submitted with each bid to contract for: Project Identification Sanitary Sewer Maintenance and Video Inspection Agreement Bid Date The information must include all work undertaken in the State of California by the bidder and partnership joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporate or individual bidder. The bidder may attach any additional information or explanation of data, which he would like, taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. Record of Last Five (5) Full Years Year of Record 2010 2011 2012 2013 2014 1. No. of Contracts 2. Total dollar amount of contracts (in thousands of dollars) 3.* No. of Fatalities 4.* No. of lost workday cases 5.* No. of lost workday cases involving permanent transfer to another job or termination of employment 6.* No. of lost workdays *The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSHA No. 102. 11 PART 3 SECTION 4 DESIGNATION OF SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Government Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor's total bid, and done by each subcontractor. Only one subcontractor for each portion shall be listed. If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the agreement, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting of subcontracting of any portion of the work to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the City Council of the City of Hermosa Beach. PORTION OF WORK SUBCONTRACTOR’S NAME AND ADDRESS STATE LICENSE NUMBER CLASS Note: Not more than 49% of contract amount shall be subcontracted out. By submission of this proposal, the Contractor certifies: 1. That he is able to and will perform the balance of all work that is covered in the above subcontractor listing. 2. That the City will be furnished copies of all sub-contracts entered into and bonds furnished by subcontractor for this project. 12 PART 3 SECTION 5 CONTRACTOR’S HOURLY COSTS LABOR CLASSIFICATION/ TITLE HOURLY COST MARKUP BILLING COST Laborer Supervisor Others (Please List) EQUIPMENT TYPE FIRM NAME 13 PART 3 SECTION 6 COST PROPOSAL SEWER MAINTENANCE 1ST YEAR NOV 1, 2015 – JUNE 30, 2016 ITEM DESCRIPTION APPROXIMATE QUANTITY UNIT UNIT PRICE TOTAL 1 CCTV Inspection With cleaning 211,000 LF 2 Emergency after hours 15 hrs. HR 3 Clean and CCTV inspection 40 hrs. HR 4 Hourly Cleaning trouble spots 40 hrs. HR 5 Trouble spot cleaning 10,000 LF 6 GPS manhole 800 EACH Total______________ TOTAL COST IN WORDS ________________________________________________ 14 BID PRICE FORM SEWER MAINTENANCE 2ND YEAR JULY 1, 2016 – JUNE 30, 2017 ITEM DESCRIPTION APPROXIMATE QUANTITY UNIT UNIT PRICE TOTAL 1 Cleaning 211,000 LF 2 Emergency callouts after hours 15 hrs. HR 3 CCTV emergency inspections 5,000 LF 4 Hourly Cleaning trouble spots 40hrs HR 5 Trouble spot cleaning 10,000 LF Total_______________ TOTAL COST IN WORDS ________________________________________________ 15 BID PRICE FORM SEWER MAINTENANCE 3RD YEAR JULY 1, 2017 – JUNE 30, 2018 ITEM DESCRIPTION APPROXIMATE QUANTITY UNIT UNIT PRICE TOTAL 1 Cleaning 211,000 LF 2 Emergency callouts after hours 15 hrs. HR 3 CCTV emergency inspections 5000 LF 4 Hourly Cleaning trouble spots 40hrs HR 5 Trouble spot cleaning 10,000 LF Total______________ TOTAL COST IN WORDS ________________________________________________ 16 PART 3 SECTION 7 SIGNATURE PAGE The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of those records. Name of Bidder Signature Signature Address State Contractor’s License No. & Classification (if applicable) City Zip Code Telephone 17 PART 3 SECTION 8 REFERENCES SUBMIT SEPARATELY A LIST OF ALL CONTRACTS IN FORCE AS OF THIS DATE, INCLUDING CONTACT PERSON, AMOUNT OF THE CONTRACT AND TELEPHONE NUMBER. 1. 2. 3. 4. 5. 18 PART 3 SECTION 9 AGREEMENT FOR SANITARY SEWER MAINTENANCE AND VIDEO INSPECTION This Agreement for Sanitary Sewer Maintenance and Video Inspection (“Agreement”) is made on this ___ day of ____________2015, at Hermosa Beach, California, by and between the City of Hermosa Beach, a municipal corporation, 1315 Valley Drive, Hermosa Beach, California 90254 (hereinafter referred to as the “CITY”) and _________________. (hereinafter referred to as the “CONTRACTOR”). RECITALS A. CITY proposes to contract for _______ maintenance services as set forth below in this Agreement; B. CONTRACTOR is willing to perform such services and has the necessary qualifications by reason of experience, preparation, and organization to provide the services described in Exhibit A. NOW, THEREFORE, the CITY and the CONTRACTOR mutually agree as follows: 1. SERVICES. CONTRACTOR shall perform those services set forth in “Exhibit A” (Request for Proposal Document - _______________ Services) which is attached hereto and incorporated herein by reference. By executing this Agreement, CONTRACTOR represents that it has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 2. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall be completed within the time period designated by CITY. The term of this Agreement shall be for the time period beginning ___________, 2015 and ending on ______________unless extended in writing in advance by the CITY. 3. PAYMENT FOR SERVICES. CONTRACTOR shall be compensated in an amount not to exceed those amounts as listed on pages P-___ through P- ___ of Exhibit A. Compensation shall under no circumstances be increased except by written amendment of this Agreement. CONTRACTOR shall be paid within thirty (30) days of presentation of an invoice to CITY for services performed to CITY’s satisfaction. CONTRACTOR shall submit invoices monthly describing the services performed, the date services were performed, a description of reimbursable costs, and any other information requested by CITY. 4. CONTRACT ADMINISTRATION. 4.1. CITY’s Representative. Unless otherwise designated in writing ___________________, Maintenance Supervisor shall serve as the CITY’s representative for the administration of the project. All activities performed by the CONTRACTOR shall be coordinated with this person. 19 4.2. Manager-in-Charge. For the CONTRACTOR___________ shall be in charge of the project on all matters relating to this Agreement and any agreement or approval made by her/him shall be binding on the CONTRACTOR. The Manager- in-Charge shall not be replaced without the written consent of the CITY. 4.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONTRACTOR upon request in order to minimize duplication of efforts. The CITY’s staff shall work with the CONTRACTOR as necessary to facilitate performance of the services. 4.4. Personnel. The CONTRACTOR represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONTRACTOR or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONTRACTOR reserves the right to determine the assignment of its own employees to the performance of the CONTRACTOR’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONTRACTOR to exclude any employee from performing services on the CITY’s premises. 5. TERMINATION. 5.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination. 5.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONTRACTOR to remedy the violation within the stated time or within any other time period agreed to by the parties. In the event of such termination, the CONTRACTOR shall be responsible for any additional costs incurred by the CITY in securing the services from another contractor. 6. INDEMNIFICATION. 6.1. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other 20 costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 6.2. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 7. INSURANCE REQUIREMENTS. 7.1. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 7.1.1. Workers’ Compensation Coverage. The CONTRACTOR shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONTRACTOR shall require any and every subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 7.1.2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 7.1.3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. 21 7.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the specific language of Section 8.2.1 below. 7.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.” 7.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self- insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 7.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 7.2.4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 7.2.5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 7.2.6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by the CITY. 7.3. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions. 7.4. Certificates of Insurance. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. 7.5. Failure to Procure Insurance. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 6.2 above. 7.6. Nonpayment of Deductible. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be 22 subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on CONTRACTOR’S behalf upon the CONTRACTOR’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by City due to the breach. 8. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to the CITY for entering into this Agreement is the professional reputation, experience, and competence of the CONTRACTOR. Assignments of any or all rights, duties, or obligations of the CONTRACTOR under this Agreement will be permitted only with the express consent of the CITY. The CONTRACTOR shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONTRACTOR shall be fully responsible to the CITY for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the CITY and subcontractor nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 9. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS. The CONTRACTOR shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 9.1. Taxes. The CONTRACTOR agrees to pay all required taxes on amounts paid to the CONTRACTOR under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent contractor status of the CONTRACTOR and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between the CITY and the CONTRACTOR, then the CONTRACTOR agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto. 9.2. Workers’ Compensation Law. The CONTRACTOR shall fully comply with the workers’ compensation law regarding the CONTRACTOR and the CONTRACTOR’s employees. The CONTRACTOR further agrees to indemnify and hold the CITY harmless from any failure of the CONTRACTOR to comply with applicable workers’ compensation laws. The CITY shall have the right to offset against the amount of any compensation due to the CONTRACTOR under this Agreement any amount due to the CITY from the CONTRACTOR as a result of the CONTRACTOR’s failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section. 9.3. Licenses. The CONTRACTOR represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONTRACTOR to practice its profession. The 23 CONTRACTOR represents and warrants to the CITY that the CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 10. CONFLICT OF INTEREST. The CONTRACTOR confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONTRACTOR shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation. 11. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. The CONTRACTOR represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. 12. RECORDS AND AUDITS. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by the CITY at any time during regular business hours. 13. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and work papers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY. The CONTRACTOR shall at its sole expense provide all such documents to the CITY upon request. 14. INDEPENDENT CONTRACTOR. The CONTRACTOR is and shall at all times remain as to the CITY a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of the CONTRACTOR or any of the CONTRACTOR’s employees or agents, except as herein set forth. The CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONTRACTOR shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. 15. NOTICE. All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty- 24 eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Andrew Brozyna, Director Public Works Department CONTRACTOR: ____________________________ ____________________________ ____________________________ Attention: ____________________ 16. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 17. ENTIRE AGREEMENT; MODIFICATION. This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties. 18. ATTORNEYS’ FEES. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court. 19. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain correction or replacement of any defective or noncompliant work product. 20. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 21. AUTHORITY TO ENTER AGREEMENT. The CONTRACTOR has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. 25 IN WITNESS WHEREOF, the parties have executed this Agreement the _____ day of ________________, 20__. CONTRACTOR: (Company Name) _____________________________________ ______(TITLE)_________________________ Contractors State License #: ______________ CITY OF HERMOSA BEACH: Carolyn Petty, Mayor Tom Bakaly, City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 26 PART 3 SECTION 9 COMPENSATION INSURANCE CERTIFICATE Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Hermosa Beach prior to performing any work on this contract: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. CONTRACTOR: _______________________. __(TITLE)_______________________ Date 27 PART 4 SECTION 1 GENERAL PROVISIONS DEFINITION OF TERMS Change Order - Any modification of the Agreement made after the Formal Agreement is executed. City - The City Council of Hermosa Beach or its designated representative. Contractor - A person or organization identified as such in the Agreement and is referred to throughout the Agreement Document. The term Contractor means the Contractor of his authorized representative. Daily - Refers to normal hours of work from Monday through Friday with the exception of holidays. Days - When used to designate a period of time, days shall be in reference to calendar days, unless otherwise specified. Director of Public Works - That person designated by City Council as Director of Public Works or his designated representative. Maintenance - Section 16015(b) of the Administrative Code defines maintenance as routine, recurring and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility (building, structure, ground facility, utility system) for its intended purposes in a safe and continually usable condition for which it has been designed, improved, constructed, altered or repaired. Specifications - The written directions, provisions and requirements pertaining to the work and to the quantities and qualities of labor, equipment and materials furnished under this agreement. Sub-Contractor - An individual, firm or corporation supplying labor or labor and materials for work under this agreement and whose contractual relationship is with the Contractor and not the City. Supplemental Agreements - Written agreements covering exhibits, schedules, drawings, instructions, alterations, amendments or extensions of the Agreement. 28 PART 4 SECTION 2 AWARD AND EXECUTION OF AGREEMENT 4.2.1 AGREEMENT DOCUMENT Documents, which shall be signed and returned to the City by the awardee, are: A. Agreement and B. Certificate of Insurance - Public Liability and Property Damage Statement relative to Workers' Compensation 4.2.2 INTENT, INTERPRETATION AND PRECEDENCE OF AGREEMENT DOCUMENTS The agreement is intended to describe and provide for complete work. Each agreement document is intended to be cooperative and a requirement included in one is as binding as though included in all. On questions relating to the acceptability of material, machinery, equipment, classification of materials or work, the proper execution progress or sequence of work, quantities, interpretation of the specifications or drawings, the decision of the Director of Public Works shall be final and binding and shall be a condition precedent to any payment under the agreement, unless otherwise ordered by the City. In the event of a conflict between one agreement document and any of the other agreement documents, the document highest in precedence shall control and supersede the document, which is contrary to it. The order of precedence of the agreement documents is as follows: First: Supplemental Agreements - the last being the first in precedence Second: Agreement Third: Specifications Fourth: Plans, schedules or exhibits Fifth: Contractor's Proposal 4.2.3 INSURANCE The Contractor shall purchase and maintain insurance as set forth below and shall not commence work under this agreement until he has obtained all insurance required under this heading. Neither the City, agent nor appointee of the City shall be personally responsible for any liability arising under the agreement. 29 Concurrently with the execution of any agreement incorporating these specifications, Contractor shall procure a policy of liability insurance from a company authorized to do business in the State of California, which policy shall insure the City, its officers, agents or employees against any and all liability for death, injury, loss or damage to personal property arising out of or in any manner related to Contractor's operations under any agreement that may be let pursuant to these specifications. Such policy of insurance shall contain not less than the following limits of liability. The Contractor shall carry and maintain insurance coverage with the City of Hermosa Beach named as additionally insured for public liability and property damage on account of bodily injuries, including death resulting therefrom, in the sum of not less than two million dollars ($2,000,000) resulting from any one accident which may arise from the operation of the Contractor in the performance of the work that is provided herein. Said insurance coverage shall provide that Contractor and his insurers are primarily responsible for any loss or injury which arises from Contractor's performance of this agreement and that neither City nor any of its insurers shall be required to contribute to any such loss or injury. The Contractor shall provide such compensation insurance as required by the Labor Code of the State of California. The Contractor at all times shall keep fully insured at his own expense, all persons employed by him in connection with the agreement as required by the "Workers’ Compensation Insurance and Safety Act" of the State of California. The Contractor shall during the life of the agreement, keep on file with the City Clerk evidence that the Contractor is fully and properly insured as required by said Act, which evidence shall be approved by the Hermosa Beach City Attorney as to form and sufficiency. Contractor shall concurrently with the execution of the agreement, deliver said policy of insurance, or a certified xerographic copy thereof, to the City Attorney for approval by him as to form and sufficiency, and the agreement shall not be effective, for any purpose, until such insurance policy is so delivered and so approved. When such policy has been approved, it shall be filed in the office of the City Clerk of the City. In lieu of filing said insurance policy with the City, the same will be returned to Contractor after approval as to sufficiency and as to form as above provided, if the Contractor shall file with the City a Contractor's Insurance Certificate, executed by the insurance carrier, certifying that the aforesaid insurance is in full force and effect and that all operations of the insured under the agreement entered into pursuant to these specifications are covered thereby, and that the policy will not be canceled without giving the City thirty (30) days prior written notice. Contractor shall pay, at his own expense, all premiums upon said policy and shall maintain the same in full force and effect during the life of the agreement. The procuring of such policy of insurance shall not be construed as a limitation of Contractor's liability or as a full performance on Contractor's part of the indemnification provisions of the agreement. Contractor's liability shall be not withstanding such policy of insurance, for the full and total amount of any damage, injury or loss caused by or related to Contractor's operations under the agreement. Said insurance coverage obtained by the Contractor excepting Workers’ Compensation Insurance, shall name the City as an additional insured. 30 4.2.4 FINAL DECISION The Contractor shall at all times comply immediately with any and all demands made by the Director of Public Works. In the event of controversy between the Director of Public Works and the Contractor, the Contractor agrees to abide by the decision of the City Manager, whose decision shall be final as to all matters in dispute. 4.2.5 CONTROL OF WORK Within the scope of the agreement, the Director of Public Works has the authority to enforce compliance with the schedule and specifications. The Contractor shall promptly comply with instructions from the Director of Public Works, or his designated representative. On all questions relating to quantities, the acceptability of material, equipment, or work, the execution, progress or sequence of work and the interpretation of specifications or drawings, the decision of the Public Works Department is final and binding and shall be precedent to any payment under the agreement, unless otherwise ordered by the City Council. All work and materials are subject to inspection and approval of the Public Works Department. The Contractor shall provide every reasonable facility for ascertaining that the workmanship is in accordance with these specifications. Inspection of the work shall not relieve the Contractor of the obligation to fulfill all conditions of the agreement. 31 PART 4 SECTION 3 LEGAL RELATIONS AND RESPONSIBILITIES 4.3.1 LAWS TO BE OBSERVED The Contractor shall keep himself fully informed of all existing and future State and Federal laws, all municipal ordinances and regulations of the City and of all such orders and decrees of bodies or tribunals having jurisdiction or authority over the work, which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work and shall abide by and comply with all of such laws, ordinances and orders. 4.3.2 SAFETY AND ACCIDENT PREVENTION In accordance with generally accepted safety practice, the Contractor will be solely and completely responsible for conditions of the job site, including safety of all persons and property during the performance of the work. This requirement will apply continuously and not be limited to normal working hours. 4.3.3 HOURS OF LABOR Eight hours constitutes a legal day's work. The Contractor shall forfeit, as a penalty to the City twenty-five dollars ($25.00) for each worker employed in the execution of the agreement by the Contractor or any subcontractor under him for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of the Labor Code and in particular of Sections 1810 and 1815 thereof, inclusive, except that work performed by employees of Contractor in excess of eight hours per day and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay, as provided in Section 1815. 4.3.4 LABOR DISCRIMINATION No discrimination shall be made in the employment of persons upon Public Works’ agreements because of race, religious creed, color, ancestry or national origin, physical handicap, medical condition, marital status, or sex of such person, except as provided in Section 1420 of the Labor Code. Every Contractor for Public Works violating this section is subject to all penalties imposed for violation of Chapter 1 of Part VII, in accordance with the provisions of Section 1735 of the Labor Code. 4.3.5 PERMITS AND LICENSES The Contractor shall procure all permits and licenses, (i.e. City business license, State of California Contractor's license) pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. The Contractor is required to possess a valid License as may be required by the State of California prior to be awarded an agreement. 32 4.3.6 PUBLIC CONVENIENCE AND SAFETY The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to vehicle and pedestrian traffic, including parking legally at all times. 4.3.7 PATENTS The Contractor shall assume all responsibilities arising from the use of patented material, equipment, devices, or processes used on or incorporated in the work. 4.3.8 RESPONSIBILITY FOR DAMAGE The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnity. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active 33 negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 4.3.9 RECOVERY OF ATTORNEY FEES Should action be instituted to enforce any of the terms and provisions of the agreement, the prevailing party in such action shall be entitled to recover such reasonable attorney fees as may be affixed by the Court. 34 PART 4 SECTION 4 PROSECUTION AND PROGRESS OF THE WORK 4.4.1 SUBLETTING AND ASSIGNMENT The Contractor shall give his personal attention to the fulfillment of the agreement and shall keep the work under his control. The Contractor shall not assign or otherwise dispose of this agreement or its right, title or interest therein to any person without prior written consent by the City. Sub-Contractors will not be recognized as such and all persons engaged in the work will be considered as employees of the Contractor and their work will be subject to the provisions of the agreement and specifications. 4.4.2 TERMS OF AGREEMENT This agreement is anticipated to begin on November 1, 2015. This agreement shall automatically be extended on a month-by-month basis on the same terms and conditions unless the canceling party gives the other party thirty (30) days advance written notice of its desire to terminate this Agreement. In any event, this Agreement will expire on June 30, 2018 at midnight. The agreement may be renegotiated at this time for up to three (3) years only upon the satisfactory evaluation of the Contractor’s performance and the agreement of both parties. 4.4.3 PROGRESS OF THE WORK AND TIME FOR COMPLETION The Contractor shall begin work no later than the date of the notice to proceed and shall diligently prosecute the same from said date to the expiration of the time limit of the agreement. 4.4.4 SUSPENSION OF AGREEMENT If at any time, in the opinion of the City, the Contractor has failed to supply adequate working force or equipment of proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in and by the terms of the agreement, notice thereof in writing will be served upon him and should he neglect or refuse to provide means for a satisfactory compliance with the agreement, as directed by the Director of Public Works, within the time specified in such notice, the City Council in any such case shall have the power to terminate the agreement. 35 4.4.5 CITY OBSERVED HOLIDAYS Holiday Month Observed Independence Day July Labor Day September Veteran's Day November Thanksgiving Day November Christmas Day December New Year's Day July Martin Luther King Day July President's Day February Memorial Day May 36 PART 4 SECTION 5 METHOD OF PAYMENT 4.5.1 PAYMENT Based on written evidence submitted by the Contractor or on other evidence satisfactory to the City, the Director of Public Works shall recommend to the City Council monthly payment for services rendered. The amount of the monthly payment will be based on the amounts shown on the agreement. 4.5.2 SUSPENSION OF PAYMENT If after written notice to the Contractor of any deficiencies in his work, or of failure to comply with the agreement provision, or failure to comply with the schedule, the Director of Public Works shall recommend that all or a portion of payments due or to become due under the agreement shall be suspended until the Contractor corrects any such deficiency. The City may suspend said payment until such deficiencies are corrected. 4.5.3 RETENTION No retention shall be withheld until the end of the agreement. Payment or partial payment shall be withheld when there is an error or discrepancy in the invoice or an incomplete invoice. 4.5.4 FORMAT OF INVOICE The monthly statement (invoice) submitted by the Contractor shall include the following minimum information: A. City purchase order number and issue date B. The Contractor's mailing address C. Contractor shall submit the original and a duplicate invoice. 4.5.5 TIME SHEETS Contractor shall keep records of the time that his personnel spend on the agreement. When requested in advance, the Contractor shall furnish the City additional records of man-hours by task and location in electronic form (either PDF or Excel). The request would occur on an infrequent basis and would occur when, for example, there is an opportunity for State or Federal reimbursement as a result of storm damage or other emergencies. 37 PART 4 SECTION 6 PERSONNEL, EQUIPMENT, MATERIALS, AND SUPERVISION 4.6.1 PERSONNEL The Contractor shall use and furnish all labor necessary for the satisfactory performance for the work set forth in this agreement. A. Contractor's Laborers The Contractor agrees to require his laborers to present a neat appearance at all times while engaged in the performance of their duties and maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory laborer. B. Laborer Attire The Contractor shall require that each of his employees adhere to basic standards of working attire. These are basically uniforms, with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. 4.6.2 EQUIPMENT The Contractor shall use and furnish all equipment necessary for the satisfactory performance of the work set forth in this agreement. Any additional laborers will be paid at a rate equal to the wage rate and mark up as shown on the form titled “Contractor’s Hourly Rate.” (a) Vehicles Contractor shall display the name of his firm on any vehicles used by the Contractor's employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. 4.6.3 TELEPHONE SERVICE AND EMERGENCY NUMBERS The Contractor shall provide the City at all times throughout the duration of this agreement emergency telephone numbers of at least two (2) qualified persons who can be called for emergency conditions at anytime that Contractor's representatives are not immediately available at the job site. An alternate emergency number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact the 38 representative of the Contractor who can take the necessary action required to alleviate an emergency condition, which threatens to cause damage to any City property. In addition, the Contractor shall employ person(s) to answer telephone complaints, requests for service, etc.; an answering service will not be considered sufficient for this purpose during normal City working hours. Normal City working hours are 7:00 A.M. to 6:00 P.M., Monday through Thursday. Contractor is required to maintain an office within a 50-mile radius of the City. Contractor is further required to provide City with a 24-hour emergency number for contact outside normal working hours. The response to an emergency call-out by the Contractor shall not be more than four (4) hours and shall be considered part of the normal agreement except when delayed by problems caused by vehicle accidents or Acts of God. 39 PART 5 SCOPE OF WORK 5.1.1 GENERAL Contractor will furnish all labor, materials, equipment and incidentals necessary for the cleaning of approximately 211,000' of sewer lines and 800 manholes described herein. The Contractor shall be responsible for the removal of debris from the pipeline and shall take all the necessary steps to ensure that no spills of any sewage occur. Pipeline debris is described as, but not limited to, sludge, dirt, sand, rocks, grease, roots and other solid or semisolid materials. Sewer lines are VCP, DIP and PVC and range in sizes from 4 to 24 inches in diameter. Lengths shown are approximate. Payment will be for actual footage cleaned 5.1.2 CLEANING EQUIPMENT Combination of high velocity hydro-cleaning and vacuum removal equipment shall be utilized and shall have the following features as a minimum: A. A minimum of 900 feet of 1-inch diameter high pressure hydro flushing hose B. Two or more high velocity nozzles capable of producing a scouring action from 15 degrees to 45 degrees in all size lines to be cleaned. Nozzle skids shall be used for the appropriate size of pipe being cleaned. Note Nozzle jet orifices shall be inspected periodically by Contractor and City representative to ensure jet diameter not to exceed 0.0860-inch diameter. Nozzle jets will be considered worn if a 3/32" drill bit can be inserted into the jet orifice. The nozzle shall then be removed from service. For nozzles with replaceable jets, the oversize jets shall be replaced before the nozzle can be used again. C. A root cutter attachment for 4" through 24" pipe D. A high-pressure handgun for washing and scouring manhole walls, channels, shelves and manhole cover frames E. A 1,500-gallon minimum water tank pump and a hydraulically driven hose reel F. Equipment operational controls located above ground. G. Minimum working pressure of 1500 pounds per square inch at 60 G.P.M. rate H. Centrifugal or positive displacement blower vacuum equipment suitable to remove all debris at the downstream manhole while the hydro flushing is being performed I. Two (2) two-way hand held radios or cell phones for communication in easements 5.1.3 CLEANING PRECAUTIONS During sewer cleaning operations, satisfactory precautions shall be taken to prevent damage or cause flooding of public or private property being served by the sewer. Care shall be exercised in the selection and use of the cleaning tools to avoid pipe damage. Use of a nozzle skid is required to prevent accidental entry of nozzle into house connections. 5.1.4 SEWER CLEANING PROCEDURES The designated sewer line segments will be cleaned using combination high-velocity jet with vacuum removal. The normal cleaning operation shall be to jet from the downstream manhole 40 towards the upstream manhole thereby pulling any debris back to the downstream manhole. If no debris is present then a single pass shall be sufficient. If debris is encountered, the entire run shall be made repeatedly until debris is no longer present. At any sign of significant dirt and gravel, the cleaning operation for that pipe shall cease and the City shall be notified of a possible line break. Once the appropriate traffic control has been placed, the Contractor shall wash the upstream manhole with the high-pressure water gun while being cautious not to spray any surrounding vehicles or pedestrians. Any major defects in the manhole or the frame and cover shall be noted and brought to the attention of the City for remedy. Selection of the equipment used will be based on the conditions of the sewer lines at the time work commences. The equipment and methods selected must be satisfactory to the City representative(s). The equipment shall be capable of removing dirt, grease, roots and other materials and obstructions from the sewer lines and manholes. If cleaning of an entire section cannot be successfully performed from the downstream manhole, the equipment will be set up on the upstream manhole and cleaning will again be attempted. If successful cleaning again cannot be performed or the equipment fails to traverse the entire manhole section, it will be assumed that a major blockage exists and the Contractor will notify the City representative(s) of this condition immediately for further instruction. Pullback rate on jetting shall not be greater than three feet per second. The cleaning method shall be to jet from the upstream manhole down slope for washing purposes on pipeline segments with extremely steep slopes where the jetter nozzle fails to climb to the upstream manhole. Jet from the downstream manhole up slope so that the cleaning directions overlap. Water for cleaning will be from the closest available fire hydrant. The Contractor shall make arrangements with the local water agency for the water meters and any other equipment needed to get water from the local fire hydrant. Water costs will be paid by the Contractor directly to the water agency. 5.1.5 PERMITS AND ACCESS Contractor shall acquire all required fees and licenses for any encroachment permits required by the City of Hermosa Beach when cleaning and inspecting are necessary in the public right- of-way. The City will reimburse Contractor for permit fees. For easement cleaning where entry must be made onto homeowner’s property, notice must be given for permission to enter property. Coordination of sewer cleaning will be made through the City representative, with notification one week in advance of the anticipated cleaning date. He/she will provide assistance with manhole access and make arrangements as needed for entry onto private property for the cleaning of easements. Easements requiring additional manpower for making turns in manholes or for pulling the jetter hose will be the responsibility of the Contractor. Two-way hand held radios may be needed for communication. 5.1.6 MATERIAL REMOVED The Contractor shall be responsible for the removal of debris from the pipeline and cleaning and/or re-cleaning the pipe wall to the City’s satisfaction as proven by closed circuit television video (CCTV). All sludge, dirt, sand, rocks, roots, grease and/or other solid or semisolid 41 material resulting from the cleaning operation shall be removed at the downstream manhole of the section being cleaned. Passing material from manhole section to manhole section, which may cause line stoppages, shall not be permitted. 5.1.7 MATERIAL DISPOSAL Liquids shall be decanted and drained back to the sewer. All solids or semisolid resulting from the cleaning operations will be removed from the work site and disposed of at the Contractor’s cost. All materials will be removed from the work site at the end of each workday. Under no circumstances will be Contractor be allowed to accumulate debris, etc. on the site of work beyond a single workday, except in totally enclosed lead and odor proof containers and as approved by the City. 5.1.8 SPILL REPORTING AND HANDLING Contractor shall immediately notify the City representative(s) of any manhole overflow or interruption/backup of customer service and the Contractor shall contain and control all overflow. The Contractor shall be responsible for any fines levied by others as a result of the Contractor’s work. If the Contractor is involved with a spill, he must: A. Immediately notify the City. B. Attempt to contain the spill to isolate it from entry to any waterways. C. Attempt to relieve the spill. Once the spill has been contained and relieved, the area must be cleaned up. D. Follow-up reports must be made. Once a spill is reported to the City, personnel will be dispatched for response. Contractor shall be responsible for any fines levied by others, reimbursement of any agency incurred costs, damage, cleanup, restoration of flow and any disruption of service costs to customers as of a result of Contractor’s work. This is in addition to any and all costs incurred by the City. Contractor shall also notify the City immediately of any apparent non-contractor related spills and/or any abnormal conditions. 5.1.9 CONFINED SPACE ISSUES AND SAFETY ISSUES All manholes in this work are defined as Title 8 Permit Required Confined Spaces. The Contractor’s attention is directed to the General Industry Safety Orders of the State of California, Article 108, Confined Spaces, Section 5157 (Title 8 of California Code of Regulations, Sections 5167, 5157, 5158). Contractor shall attend a safety meeting with the City for the purpose of reviewing the Contractor’s safety manuals, his knowledge of Title 8 and to discuss all safety aspects of the job. All work shall be conducted from above ground. Manhole entry, if required, shall be conducted in strict accordance with permit required confined space entry regulations. These regulations include, at a minimum: entry permit, trained authorized entrants(s), attendants(s), entry supervisor(s), full body harness (with life line), mechanical retrieval device, continued forced air ventilation, continuous air monitoring, communication systems (minimum two types) and all other protective equipment that may be required. Work shall be conducted in accordance with all Federal, State and local laws and regulations. 42 The local fire department may be able to offer services for confined space rescue. Contractor shall make any and all arrangements necessary. 5.1.10 TRAFFIC CONTROL All traffic control shall be in accordance with the latest edition of the Work Area Traffic Control Handbook (WATCH) and City regulations and based on the speed limits posted in the work zones. Flagmen may be required in some locations. Additional local regulations shall have precedence. Contractor shall apply for all traffic control permits and pay all fees and permits for said permits with Caltrans when working on Pacific Coast Highway. Safe and adequate pedestrian and vehicular access shall be provided in accordance with Section 7-10 of the Standard Specifications for Public Works Construction, 2014 Edition. Note: Inadequate or improper signing and delineation for traffic control may be cause for the cancellation of the contract. 5.1.11 WORK PLAN The Contractor shall prepare a weekly work plan and submit it one (1) week in advance to the City for review and approval. The plan shall verify the cleaning sequence and identify all the line sections to be cleaned based on City maps and sequence data provided. Plan may be amended for weather or local road maintenance or construction issues discovered by either party. 5.1.12 WORK DOCUMENTATION Weekly reports based on the work plan shall be submitted for City review with the invoice for payment. Contractor’s log sheets, with a section by section breakdown including comments, shall be maintained on site, in a legible manner, for review at all times. Comments on log sheets shall include notice of badly worn frames and covers, and badly deteriorated manhole concrete structures. 5.1.13 CREW SIZE Contractor shall provide a minimum of a two-person crew at all times, one person shall witness the jetting nozzle reach the upstream manhole. A crew of three shall be utilized for all work in confined spaces. Additional personnel shall be utilized when needed for traffic control flagmen. 5.1.14 SEWER LINE VIDEO INSPECTION A. General Contractor will furnish all labor, materials, equipment and incidentals necessary for the video inspection of various lengths and sizes of sanitary sewers cleaned as a part of the specification. Sewer lines are typically VCP (vitrified clay pipe), PVC (polyvinyl chloride) and DIP (ductile iron pipe) and range in sizes from 4" to 24" in diameter. Reverse setups (i.e. resetting the inspection equipment to begin inspection from the opposite manhole due to obstruction, etc.) shall be the responsibility of the Contractor. In the event that the CCTV camera encounters broken pipe or other condition where there is a possibility that continuation of the inspection could cause the camera to become stuck or result in additional pipe damage or collapse, it is the responsibility of the Contractor to discontinue the inspection and notify the City’s representative. 43 B. Contractors Requirements The Contractor’s supervisor(s) performing the work must be qualified to perform the work as noted in these specifications and have a minimum of five (5) years’ experience in sewer line inspections. All CCTV operators shall be National Association of Sewer Service Companies (NASSCO) certified by passing the three day Pipeline Assessment and Certification Program (PACP). The methodology of evaluation, data collection and reporting criteria used for the NASSCO certification shall be practiced for all CCTV evaluation in this contract. The Contractor’s supervisor(s) must be able to communicate both verbally and in writing with City staff as well as with his crew. The Contractor’s supervisor must demonstrate the capability to read, interpret and understand the Safety/OSHA requirements, City plans, drawings and specifications as necessary. All work and equipment utilized shall conform to FED-OSHA Title 8 Requirements, including, but not limited to work performed in confined spaces and/or gas hazardous environments. Contractor shall provide a minimum of a two- person crew at all times. C. CCTV INSPECTION A color MPEG-4 recording on high quality USB flash drive of the television inspection will be submitted to City representative(s), along with the required Inspection Report and log sheets in digital format. A digital USB flash drive will be submitted showing only the noted defects (JPEG format). Contractors will use POSM Observation Management Software and keep data base updated after inspections 1. Equipment CCTV equipment shall include video cameras, a video monitor, cables, power sources and all equipment necessary to perform a CCTV inspection per the Contract Documents. A backup camera shall be provided onsite at all times. The camera shall be specifically designed and constructed for the sanitary sewer. The camera will be operative in 100% humidity conditions. CCTV inspections shall be performed using a Pan-and-Tilt camera (with a minimum of 360x270 degrees rotation) video system. The camera and video monitor shall produce a minimum 460 lines of resolution. Illumination sensitivity shall be 3 lux or less. During inspection, lighting intensity shall be adjusted to minimized reflective glare. Lighting and picture quality shall be adjusted to provide a clear, in-focus picture of the entire periphery of the pipeline for all conditions encountered. Camera focal distance shall be adjustable through a range from 25mm (1 inch) to infinity. Manual winches, power winches, TV cable powered rewinds, or other devices that do not obstruct the camera view or interfere with proper documentation of the sewer conditions shall be used to move the camera through the sewer line. Whenever no remote-powered and controlled winches are used to pull the television camera through the line, telephones, radios or other suitable means of communication, will be set up between the two manholes of the section being inspected to ensure that adequate communications exist between the members of the crew. Contractor shall have camera cables, power cords and ancillary equipment capable of recording reaches of up to 1,500 feet in one direction. Contractor shall have camera cables, power cords and ancillary equipment capable of recording reaches of up to 1,500 feet in one direction. 44 Contractor shall have an intrinsically safe portable gas monitor capable of detecting oxygen, hydrogen sulfide and combustible gases. The gas monitor shall be calibrated in accordance with the manufacturer’s recommended frequency. D. Types of CCTV Inspection 1. Standard Inspection Sewers will be assumed to be sufficiently clean for the camera to pass through the pipe. All of the technical specifications herein pertain to the Standard Evaluation, with the exception of “Preliminary Inspection”, below. 2. Preliminary Inspection For accurate sewer assessment, it should be inspected in its natural working condition. This method of inspection is to inspect the pipeline before cleaning to get a general idea of the condition of the pipe. • Only significant observations shall be noted. • In the event a blockage is encountered, a reverse setup shall be attempted. • Flow control does not apply. • Camera speed may be increased to a maximum 50 feet per minute. E. Procedure The portable gas monitor shall be used to test the manhole before opening the cover. Once it is determined to be safe, the cover shall be removed and the gas monitor shall continue testing the inside of the manholes if the camera equipment is not approved as intrinsically safe. Compliance shall be to CAL OSHA reference Title 8, Section 2305.4. The camera shall be lowered into the manhole and placed into the pipe. The camera cable shall be retracted to remove slack to ensure an accurate footage reading. The cable footage- counter shall be reset to the distance between the centerline of the manhole and the front lens of the camera. The camera shall move through the pipeline in a downstream direction, whenever possible, at a maximum uniform rate of 30 feet per minute. The cable footage- counter shall measure the distance between each inspection segment from centerline to centerline. The counter shall be accurate to less than one percent error over the measured distance. The operator shall pause the recording during non-activity periods to minimize any unnecessary recording. The audio shall only be engaged for the necessary narration of the recording so as to minimize unnecessary background noise and idle chatter. The camera shall stop at all significant observations to ensure a clear and focused view of the pipe condition. Each observation shall be noted with a voice recording, with the exception of ongoing conditions such as hairline cracks and hair roots at most joints in which case a general observation shall be documented. The observations shall also be noted on the inspection report with stationing referenced. These observations shall include, but not be limited to: • Laterals – open or sealed • Laterals – protruding or defective • Cracks 45 • Offset joints • Open joints • Sags • Line deviations • Siphons • Missing sections • Infiltration • Debris • Grease • Roots • Vermin Operator shall provide a 360-degree pan of all manholes. The camera lens shall be kept clear of condensation and debris. Recorded footage showing steam, inadequate lighting, or other poor image quality will be cause for rejection and non-payment by the City. At predetermined times, during the contract period; the CCTV camera shall be pointed at a simple television chart that proves the camera’s lack of distortion, resolution and the ability to view colors accurately. The resulting test shall be transferred onto USB Flash Drive so the recorded quality can be assessed. Recording with excessive distortion or discoloration shall be rejected. F. CCTV Inspection Report Upon completion of the CCTV inspection, the Contractor shall provide the City’s representative with an Inspection Report that includes the following: • Brief summary of the work performed • Summary list of all pipeline segments inspected (i.e. manhole to manhole) • All original recordings • Summary list of recorded observations and defects • If requested, photographs of major defects for each pipeline segment (in JPEG format) • Sewer maps and plans provided by the City to the Contractor for purposes of the inspection • Electronic files of inspection data Minimum documentation shall consist of the Video Recording(s) and the Inspection Report. The Inspection Report for each segment shall be as specified above and shall contain the following as directed by the City. 1. Agency project or contract number 2. CCTV date 3. CCTV time 4. Weather condition 5. Contractor name 6. Contractor job number 7. Operator(s) name(s) 8. Street name or location 9. Cross street name or location 46 10. Surface material (asphalt, concrete, dirt, etc.) 11. Construction drawing number and sheet number 12. Manhole number (access point) – up stream 13. Manhole number (access point) – down stream 14. Manhole to manhole segment number 15. Manhole depth – up stream 16. Manhole depth – down stream 17. Basin or area (service area) 18. Direction of camera 19. Pipe – size 20. Pipe – shape 21. Pipe – material (and coating, if applicable) 22. Pipe – age 23. Pipe – slope 24. Pipe – drop (total invert elevation change) 25. Pipe – footage centerlines (on plan or map, if available) 26. Pipe – footage centerlines (on CCTV) 27. Pipe – flow up (percent of pipe at inlet or height of flow) 28. Pipe – flow down (percent of pipe at outlet or height of flow) 29. Pipe – joint lengths in feet 30. Observation descriptions 31. Schematic of pipeline showing laterals and observations and footage 32. Clock position of noted observations 33. Photographs of major defects or typical pipe condition 34. Notice of severely worn manhole covers 35. Notice of severely deteriorated manhole concrete structures 36. Notice of severely deteriorated manhole liners or coatings 37. Sewer pre-cleaned prior to inspection? Yes or no 38. Purpose of survey A coding system, acceptable to the City’s representative(s) shall be used to log all defects and observations discovered. A copy of the coding system shall be kept with the Contractor on-site. The Contractor shall cross-reference his coding and rating system to the National Association of Sewer Service Companies (NASSCO) coding and rating system, if available, on the Inspection Report and also the Summary List of Recorded Defects and Observations. Voice recordings on the videotape shall be clear, complete and distinct. The audio description shall be made on a real time basis and not in any voiceover manner after the video image is recorded. A vocal description shall be recorded at the beginning of each tape and at the beginning of each inspection while the “Initial Screen Text” is displayed. A voice recording shall also be performed during each observation and at the conclusion of each inspection. Inappropriate language or idle chatter are not acceptable and shall be grounds for rejection of work by the City Representative(s) in accordance with the Contract Documents. If rejected, the non- conforming inspection shall be corrected to comply, at no cost to the City. 47 1. Initial Screen Text Each pipe segment (manhole to manhole) shall be identified with an initial screen text and voice recording and shall include the following: • Agency project or contract number • CCTV date • CCTV time • Weather history • Contractor name • Contractor operator name(s) • Street/location name • Manhole number – up stream • Manhole number – down stream • Direction of camera – with or against flow • Pipe material(s) – as specified on plans • Pipe footage - as specified on plans • Pipe size - as specified on plans • Tape number • Agency representative’s name 2. Running Screen Text During the CCTV inspection, the running screen shall show the running footage (distance traveled) and the following text information at the bottom of the screen: • Manhole number – up stream • Manhole number – down stream • Pipe size • Pipe length • Date • Time of day The format of the above text information shall be as shown in the following example only: “MH32_001/MH32_002 (12”-410’) 4/18/15 – 10:20 A.M.” The City, from maps or plans, will provide manhole numbers. 3. Ending Screen Text At the end of each pipe segment, an ending screen text and voice recording shall include the following: • “End of segment inspection” • Condition that prevented complete inspection, if applicable 48 A City representative shall review and approve the screen layout prior to the first inspection on this contract. The display on the screen shall be temporarily moved or turned off as required to obtain the highest quality documentation of the pipeline defects. 5.1.13 GPS INISDE DIAMETER OF MANHOLE GPS shall provide accurate locations within one foot of manhole. The City will use this information for GPS mapping. Must be able to export into shape file and provide to the City. 5.1.14 CITY EQUIPMENT AND LABOR The City’s equipment and labor, except for the City representative to monitor the work, shall not be utilized at any time. 5.1.15 RESEALING MANHOLE COVERS Contractor shall reseal all manholes within 24 hours after work is completed with duct seal Cal Pico #CD-5, or equal. Work area around the manhole is to be swept clean of all debris. 5.1.16 OFFICE FOR INQUIRES AND COMPLAINTS The Contractor shall maintain an office at some fixed place and shall maintain a telephone therein, listed in the telephone directory in his/her own name or in the file name by which he/she is commonly known, and shall at all time during the hours between 8:00 AM and 5:00 PM of each working day have a full-time employee at said office for the answering of inquires and for receiving complaints from the Director of Public Works. The Contractor shall maintain a written log of all complaints, the date thereof, and the action taken pursuant thereto or the reason for non-action. Such a log of complaints shall be open to the inspection of the Director of Public Works. The Contractor shall make every reasonable effort to respond to complaints on the same day they are received and shall report to the Director of Public Works within twenty-four (24) hours as to the action taken concerning each complaint. 5.1.17 Public Relations Contractor shall, in person or through his/her agent, investigate any complaint, which may concern, or be involved in, the performance of the contract. Contractor shall report to the Director of Public Works, or designee, the following working day as to the action taken with reference to the complaint and, when necessary, complete a Service Request, which will remain on file at City Hall. Complaints received before noon shall be answered the same day; complaints received after noon shall be answered the following day. 5.1.18 Working Time Limits Working hours are Monday – Friday, 8:00 AM to 4:00 PM. 49 5.1.20 Emergency Call Back The Contractor shall provide employees and equipment to respond to any after hour emergency, sewer plug or spill. A 24-hour contact phone number shall be provided by the Contractor. Contractor must respond within 30 minutes after being contacted by the City. Contractor must mobilize and have the appropriate personnel and equipment in the City of Hermosa Beach within two (2) hours from when the emergency phone call was received. The emergency may require as Vactor truck and video camera vehicle. This response requirement includes nights, weekends, holidays, and all hours not illustrated in Section 5.1.9. For bidding purposes, costs for this service shall include all mobilization and hourly costs using a two-man, two-hour minimum service. 5.1.21 Damages The Contractor shall report without delay any damage to City equipment, City property or private property. The Contractor shall be liable for damages caused by his/her actions. Any repairs and associated cost resulting from Contractor caused damage shall be the responsibility of the Contractor. 50 PART 5 SECTION 2 - PERSONNEL AND SUPERVISION 5.2.1 PERSONNEL REQUIREMENTS The Contractor shall use and furnish all labor necessary for the satisfactory performance for the work set forth in this contract. 5.2.2 CONTRACTOR’S EMPLOYEE PERFORMANCE The Contractor agrees to require his/her employees to present a neat appearance at all times while engaged in the performance of their duties. The employees shall also maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory employee. 5.2.3 CONTRACTOR’S EMPLOYEE ATTIRE The Contractor shall require each of his/her employees to adhere to a basic standard of working attire. This standard is a clean uniform with the Contractor's company name or insignia clearly visible, proper shoes, other gear as required by State Safety Regulations and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. 5.2.4 KNOWLEDGE & ABILITIES OF CONTRACTOR’S EMPLOYEES Consists of the ability to use and maintain various tools, ability to perform heavy manual labor and the ability to follow oral and written instructions. 5.2.5 TYPICAL TASKS OF CONTRACTOR’S EMPLOYEES The Contractor shall supply employees with the skills to perform various semi-skilled duties in connection with cleaning and v CCTV sanitary sewers. The Contractor shall also supply employees with the ability to use and maintain various tools, ability to perform heavy manual labor, ability to follow oral and written instructions. 5.2.6 SPECIAL ACTIVITY REQUIREMENTS Additional employees shall be supplied by the Contractor if so requested by the Director of Public Works. Any additional employees will be paid at a rate equal to the wage rate and mark up as shown on the form titled "Contractor's Hourly Rate". 5.2.7 LEVEL OF SUPERVISION The Contractor shall provide adequate supervision as to furnish proper surveillance of workmanship and adherence to the schedule by the employees performing the work. The field supervisor or his/her representative shall check with the Department of Public Works weekly as to (1) schedule of work, (2) complaints and (3) adequacy of performance. The Contractor shall submit such reports as the City may require ensuring compliance with scheduled work. The Supervisor shall be in the City at least 20% of the time while work is in progress. The Contractor shall be penalized Two Hundred and Fifty Dollars ($250) per week for failing to have a supervisor in the City at least seven hours per week while work is in progress. 51 5.2.8 APPROVAL OF SUPERVISOR The Supervisor shall be someone other than the labor type of employee provided in this contract. The Contractor shall provide in writing to the City (before starting work under this contract) the name of the supervisor. After approval of the Supervisor, the Contractor may substitute another individual provided the Contractor makes a written request to the City and said request is approved. The Supervisor should have at least five years practical experience in supervision. 5.2.9 INCLEMENT WEATHER During inclement weather, the Contractor shall contact the City for the determination of non- operation conditions. 52 PART 5 SECTION 3 - EQUIPMENT AND MATERIALS 5.3.1 EQUIPMENT Contractor shall furnish all equipment necessary for the satisfactory performance of the work set forth in this contract. 5.3.2 VEHICLES Contractor shall display the firm name on any vehicles used by the Contractor’s employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. 5.3.3 EQUIPMENT MAINTENANCE All equipment used by the Contractor shall be kept in a neat and clean appearance. The equipment shall also be kept in top mechanical condition and properly adjusted, both from an operational standpoint and from a safety standpoint as in Ordinance 94-1113. Contractor shall be responsible for providing storage for his/her equipment. 5.3.4 SAFETY LIGHTS All vehicles shall be equipped with an operational rotating amber light when parked or used on public streets. 5.3.5 EQUIPMENT NOISE City noise level requirements shall apply to all equipment on the project or related to the project including but not limited to trucks, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be voided in favor of light warnings except those required by safety laws for the protection of the public or Contractor's personnel. 5.3.6 AIR POLLUTION Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the contract and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. 5.3.7 MATERIALS TO BE PROVIDED BY CONTRACTOR Contractor at his/her own cost and expense shall furnish all necessary materials, and tools supplies of good quality and in the amounts necessary to fulfill this contract and to accomplish an acceptable and professional level of cleaning. 1 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 SANITARY SEWER, CCTV INSPECTION, AND GPS MANHOLE LOCATIONS ADDENDUM NO. 1 DATE: OCTOBER 5, 2015 TO: ALL PROSPECTIVE BIDDERS SUBJECT: MODIFICATION OF BID SPECIFICATIONS The following items required corrections please contact us if you have any questions: 1. Page 6, Change to: SECTION 2.1.9, BIDDERS BOND All bidders shall furnish a bid bond executed by an "A Rated” surety company licensed to do business in this State. This binds the bidder to indemnify the City against all losses, not to exceed the sum of the bond, if the bidder fails to execute the agreement signed. Said bid bond shall not be less than 10 percent of the total amount bid for the first year of the three year agreement. A certified check or cashier's check payable to the City may be deposited in lieu of a bid bond. In such event, only the City will retain the security deposit of the top three qualified bidders; all other such securities shall be promptly returned. 2. Page 9, Change to: SECTION 2, NON-COLLUSION AFFIDAVIT Subscribed and sworn to before me this day of , 2015. 3. Page 13, Change to: SECTION 6, COST PROPOSAL First Year: November 1, 2015 – JUNE 30, 2016 2 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 4. Page 34, Change to: SECTION 4.4.2 TERMS OF AGREEMENT This agreement is anticipated to begin on November 1, 2015. This agreement shall automatically be extended on a month-by-month basis on the same terms and conditions unless the canceling party gives the other party thirty (30) days advance written notice of its desire to terminate this Agreement. In any event, this Agreement will expire on June 30, 2018 at midnight. The agreement may be renegotiated at this time for up to three (3) years only upon the satisfactory evaluation of the Contractor’s performance and the agreement of both parties. 5. Page 43, Change to: SECTION 5.1.14C, CCTV INSPECTION A color MPEG-4 recording on high quality USB flash drive of the television inspection will be submitted to City representative(s), along with the required Inspection Report and log sheets in digital format. A digital USB flash drive will be submitted showing only the noted defects (JPEG format). Contractors will use POSM Observation Management Software and keep data base updated after inspections 1. Equipment CCTV equipment shall include video cameras, a video monitor, cables, power sources and all equipment necessary to perform a CCTV inspection per the Contract Documents. A backup camera shall be provided onsite at all times. The camera shall be specifically designed and constructed for the sanitary sewer. The camera will be operative in 100% humidity conditions. CCTV inspections shall be performed using a Pan-and-Tilt camera (with a minimum of 360x270 degrees rotation) video system. The camera and video monitor shall produce a minimum 720 lines of resolution. Illumination sensitivity shall be 3 lux or less. During inspection, lighting intensity shall be adjusted to minimized reflective glare. Lighting and picture quality shall be adjusted to provide a clear, in-focus picture of the entire periphery of the pipeline for all conditions encountered. Camera focal distance shall be adjustable through a range from 25mm (1 inch) to infinity. 6. Page 48 , 5.1.13 Change to: SECTION 5.1.13 GPS MANHOLE LOCATIONS GPS shall provide accurate locations within one foot of manhole. The City will use this information for GPS mapping. Must be able to export into shape file and provide to the City. 3 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 ACKNOWLEDGEMENT OF ADDENDUM NO. 1 SANITARY SEWER, CCTV INSPECTION, AND GPS MANHOLE LOCATIONS Complete and sign this acknowledgement form. Please email the signed copy to the Department of Public Works Department at efreeman@hermosabch.org by 6:00 p.m. on Tuesday, OCTOBER 6, 2015. Enclose the original copy of the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal. The undersigned acknowledges receipt of Addendum No. 1. ATTEST: _____________________________________ Principal: _____________________________________ Address: _____________________________________ By: _____________________________________ Title: _____________________________________ If you have any questions or concerns, please call Ells Freeman at 310-318-0259. Sincerely, Ells Freeman Public Works Superintendent CITY OF HERMOSA BEACH AGREEMENT FOR SANITARY SEWER MAINTENANCE, CCTV INSPECTION, AND GPS MANHOLE LOCATIONS This Agreement for Sanitary Sewer Maintenance (“Agreement”) is made on this 27TH day of October, 2015, at Hermosa Beach, California, by and between the City of Hermosa Beach, a municipal corporation, 1315 Valley Drive, Hermosa Beach, California 90254 (hereinafter referred to as the “CITY”) and Empire Pipe Cleaning & Equipment Inc. (hereinafter referred to as the “CONTRACTOR”). RECITALS A. CITY proposes to contract for Sanitary Sewer Maintenance, CCTV Inspection, and GPS Manhole Location services as set forth below in this Agreement; B. CONTRACTOR is willing to perform such services and has the necessary qualifications by reason of experience, preparation, and organization to provide the services described in Exhibit A. NOW, THEREFORE, the CITY and the CONTRACTOR mutually agree as follows: 1. SERVICES. CONTRACTOR shall perform those services set forth in “Exhibit A” (Request for Proposal Document – Sanitary Sewer Maintenance, CCTV Inspection, and GPS Manhole Locations) which is attached hereto and incorporated herein by reference. By executing this Agreement, CONTRACTOR represents that it has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 2. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall be completed within the time period designated by CITY. The term of this Agreement shall be for the time period beginning November 1st, 2015 and ending on June 30th, 2018 unless extended in writing in advance by the CITY. 3. PAYMENT FOR SERVICES. CONTRACTOR shall be compensated the fixed amount of $549,175.00 with work beyond the scope of the Agreement to be compensated at an hourly rate as listed on pages P-12 through P-15 of Exhibit A. Compensation shall under no circumstances be increased except by written amendment of this Agreement. CONTRACTOR shall be paid within thirty (30) days of presentation of an invoice to CITY for services performed to CITY’s satisfaction. CONTRACTOR shall submit invoices monthly describing the services performed, the date services were performed, a description of reimbursable costs, and any other information requested by CITY. 4. CONTRACT ADMINISTRATION. 4.1. CITY’s Representative. Unless otherwise designated in writing Ells Freeman, Maintenance Supervisor shall serve as the CITY’s representative for the administration of the project. All activities performed by the CONTRACTOR shall be coordinated with this person. 4.2. Manager-in-Charge. For the CONTRACTOR Craig R. Van Thyne shall be in charge of the project on all matters relating to this Agreement and any agreement or approval made by her/him shall be binding on the CONTRACTOR. The Manager-in-Charge shall not be replaced without the written consent of the CITY. 4.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONTRACTOR upon request in order to minimize duplication of efforts. The CITY’s staff shall work with the CONTRACTOR as necessary to facilitate performance of the services. 4.4. Personnel. The CONTRACTOR represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONTRACTOR or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONTRACTOR reserves the right to determine the assignment of its own employees to the performance of the CONTRACTOR’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONTRACTOR to exclude any employee from performing services on the CITY’s premises. 5. PREVAILING WAGES. 5.1. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. 5.2. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. 5.3. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. 5.4. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 5.5. CONTRACTOR and its subcontractors must keep accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 6. LEGAL HOURS OF WORK. 6.1. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. 6.2. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 7. TRAVEL AND SUBSISTENCE PAY. 7.1. CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 8. TERMINATION. 8.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination. 8.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONTRACTOR to remedy the violation within the stated time or within any other time period agreed to by the parties. In the event of such termination, the CONTRACTOR shall be responsible for any additional costs incurred by the CITY in securing the services from another contractor. 9. INDEMNIFICATION. 9.1. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR 's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9.2. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 10, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 10. INSURANCE REQUIREMENTS. 10.1. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 10.1.1. Workers’ Compensation Coverage. The CONTRACTOR shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONTRACTOR shall require any and every subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 10.1.2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 10.1.3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. 10.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the specific language of Section 10.2.1 below. 10.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.” 10.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 10.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 10.2.4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 10.2.5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 10.2.6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by the CITY. 10.3. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions. 10.4. Certificates of Insurance. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. 10.5. Failure to Procure Insurance. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 8.2 above. 10.6. Nonpayment of Deductible. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on CONTRACTOR’S behalf upon the CONTRACTOR’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by City due to the breach. 11. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to the CITY for entering into this Agreement is the professional reputation, experience, and competence of the CONTRACTOR. Assignments of any or all rights, duties, or obligations of the CONTRACTOR under this Agreement will be permitted only with the express consent of the CITY. The CONTRACTOR shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONTRACTOR shall be fully responsible to the CITY for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the CITY and subcontractor nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 12. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS. The CONTRACTOR shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 12.1. Taxes. The CONTRACTOR agrees to pay all required taxes on amounts paid to the CONTRACTOR under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent contractor status of the CONTRACTOR and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between the CITY and the CONTRACTOR, then the CONTRACTOR agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto. 12.2. Workers’ Compensation Law. The CONTRACTOR shall fully comply with the workers’ compensation law regarding the CONTRACTOR and the CONTRACTOR’s employees. The CONTRACTOR further agrees to indemnify and hold the CITY harmless from any failure of the CONTRACTOR to comply with applicable workers’ compensation laws. The CITY shall have the right to offset against the amount of any compensation due to the CONTRACTOR under this Agreement any amount due to the CITY from the CONTRACTOR as a result of the CONTRACTOR’s failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section. 12.3. Licenses. The CONTRACTOR represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR represents and warrants to the CITY that the CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 13. CONFLICT OF INTEREST. The CONTRACTOR confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONTRACTOR shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation. 14. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. The CONTRACTOR represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. 15. RECORDS AND AUDITS. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by the CITY at any time during regular business hours. 16. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY. The CONTRACTOR shall at its sole expense provide all such documents to the CITY upon request. 17. INDEPENDENT CONTRACTOR. The CONTRACTOR is and shall at all times remain as to the CITY a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of the CONTRACTOR or any of the CONTRACTOR’s employees or agents, except as herein set forth. The CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONTRACTOR shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. 18. NOTICE. All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Andrew Brozyna, Director Public Works Department CONTRACTOR: Empire Pipe Cleaning & Equipment Inc. 1788 North Neville Street Orange, CA 92865 Attention: Craig R. Van Thyne, Vice President 19. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 20. ENTIRE AGREEMENT; MODIFICATION. This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties. 21. ATTORNEYS’ FEES. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court. 22. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain correction or replacement of any defective or noncompliant work product. 23. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 24. AUTHORITY TO ENTER AGREEMENT. The CONTRACTOR has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. IN WITNESS WHEREOF, the parties have executed this Agreement the 27th day of October, 2015. CONTRACTOR: Empire Pipe Cleaning & Equipment, Inc. _____________________________________ (TITLE)_________________________ Contractors State License #: ______________ CITY OF HERMOSA BEACH: Carolyn Petty, Mayor Tom Bakaly, City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney EXHIBIT - A REQUIRED PROPOSAL DOCUMENTS Page 1 SECTION - 2 NON-COLLUSION AFFIDAVIT Page 2 SECTION 2 NON-COLLUSION AFFIDAVIT NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY EACH AWARDEE OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA ) )ss ) l )fu) � \) (\) c. being first duly sworn, deposes and says that he is () i C.'i='-J?1 �s:...D��T A,.NO Ccc.12.c,..,..q.A..,;y' (sole owner, a partner, president, etc.) of F�P\"£.. 7, p� C.JP't'?,,vt,. J. f;1u•p,,,.,�,vr, --;J;;.;c.. , the party making theforegoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contractor or anyone interested in the proposed contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, of the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agency thereof, or to any other individual, except to such person or persons who have a partnership of other financial interest with said bidder in his general business. Signed �{!2-'-----+,,,,,�.c....___-==-- Title Subscribed and sworn to before me this 81'h day of OcToif � /L.... Notary Public Page 3 Page 4 SECTION - 3 CONTRACTOR'S INDUSTRIAL SAFETY RECORD Page 5 SECTION 3 CONTRACTOR'S INDUSTRIAL SAFETY RECORD To be submitted with each bid to contract for: Project Identification Sanitary Sewer Maintenance and Video Inspection Agreement Bid Date The information must include all work undertaken in the State of California by the bidder and partnership joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporate or individual bidder. The bidder may attach any additional information or explanation of data, which he would like, taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. Record of Last Five (5) Full Years Year of Record 2010 2011 2012 2013 2014 1. No. of Contracts :}G() .:>SD 2 7o 210 2&� 2. Total dollar amount of contracts (in �7fY1 thousands of dollars) 3.I/Y1 "3. 11>-i 3.2M 3.if,,,, 3.* No. of Fatalities 0 0 0 C) 0 4.* No. of lost workday cases () Q.... \ \ 0 5.* No. of lost workday cases involving permanent transfer to another job or 0 I 0 0 termination of employment 0 6.* No. of lost workdays () \ \ {) 0 () 0 *The information required for these items is the same as required for columns 3 to 6, Code 10,Occupational Injuries, Summary -Occupational Injuries and Illnesses, OSHA No. 102. Page 6 SECTION - 4 DESIGNATION OF SUBCONTRACTORS Page 7 SECTION 4 DESIGNATION OF SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Government Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1 %) of the prime Contractor's total bid, and done by each subcontractor. Only one subcontractor for each portion shall be listed. If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the agreement, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting of subcontracting of any portion of the work to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the City Council of the City of Hermosa Beach. PORTION OF WORK SUBCONTRACTOR'S NAME AND ADDRESS None STATE LICENSE NUMBER Note: Not more than 49% of contract amount shall be subcontracted out. By submission of this proposal, the Contractor certifies: CLASS 1.That he is able to and will perform the balance of all work that is covered in the abovesubcontractor listing. 2.That the City will be furnished copies of all sub-contracts entered into and bondsfurnished by subcontractor for this project. Page 8 SECTION - 5 CONTRACTOR'S HOURLY COSTS Page 9 SECTION 5 CONTRACTOR'S HOURLY COSTS LABOR CLASSIFICATION/ HOURLY COST MARKUP BILLING COST TITLE Laborer $45.00 30% $58.50 Supervisor $65.00 30% $84.50 Others (Please List) Sewer Tradesman $27.00 30% $48.10 EQUIPMENT TYPE Combination Cleaning Truck $175.00 I hour CCTV Truck $165.00 I hour FIRM NAME EMPIRE PIPE CLEANING& EQUIPMENT, INC.1788 N. NEVILLE STREETORANGE, CA 92865 Page 10 SECTION - 6 COST PROPOSAL Page 11 Page 12 COST PROPOSAL SEWER MAINTENANCE 18T YEAR July 1, 2015 -JUNE 30, 2016 ITEM DESCRIPTION APPROXIMATE UNIT UNIT TOTAL QUANTITY PRICE 1 CCTV Inspection 211,000 LF $1.10 $232, 100.00 With cleaning 2 Emergency after hours 15 hrs. HR $275.00 $4125.00 3 Clean and CCTV 40 hrs. HR $275.00 $11,000.00 inspection 4 Hourly Cleaning trouble 40 hrs. HR $225.00 $9000.00 spots 5 Trouble spot cleaning 10,000 LF $0.65 $6500.0 6 GPS manhole 800 EACH $12.00 $9600.00 Total $272,325.00 TOTAL COST IN WORDS Two Hundred seventy two thousand three hundred twenty five dollars and zero cents Page 13 ITEM DESCRIPTION 1 Cleaning 2 Emergency callouts after hours 3 CCTV emergency inspections 4 Hourly Cleaning trouble spots 5 Trouble spot cleaning BID PRICE FORM SEWER MAINTENANCE 2ND YEAR JULY 1, 2016-JUNE 30, 2017 APPROXIMATE UNIT QUANTITY 211,000 LF 15 hrs. HR 5,000 LF 40hrs HR 10,000 LF UNIT TOTAL PRICE $0.54 $113,940.00 $275.00 $4125.00 $0.55 $2750.00 $225.00 $9000.00 $0.65 $6500.00 Total $136,315.00 TOTAL COST IN WORDS One hundred thirty six thousand three hundred fifteen dollars and Zero cents. Page 14 ITE M DE SCRIPTION 1 Cleaning 2 Eme rge ncy callouts afte r hours 3 CCTV eme rge ncy inspec tio ns 4 Ho urly Cleaning trouble spots 5 Trouble spot cleaning BID PRICE FORM SEWER MAINTENANCE 3RD YEAR JULY 1, 2017-JUNE 30, 2018 APPROXIMATE UNIT QUAN TITY 211,000 LF 15 hrs. HR 5000 LF 40h rs HR 10,000 LF UNIT TOTAL PRICE $0.56 $118, 160.00 $275.00 $4125.00 $0.55 $2750.00 $225.00 $9000.00 $0.65 $6500.00 Total $140,535.00 TOTALCOST IN�W�O�R�D=-=-S ��O�ne�h=un�d=r�ed=--'--'fo��rt-Y�t �ho�u�s=a�nd�fiv�e"-'-'-h u=n�d�re�d�t�h=rt�Y�fi�ve ............ d�ol�la�rs�an�d ze ro ce n ts Page 15 SECTION - 7 SIGNATURE PAGE Page 16 SECTION 7 SIGNATURE PAGE The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of those records. Empire Pipe Cleaning & Equip, Inc. Name of Bidder Craig R. Van Thyne 1788 N. Neville St Address Orange CA City 92865 Zip Code Sig�J ___ _ UC� �V,?. Signature 363528 -C42, C36 State Contractor's License No. & Classification (if applicable) 714-639-8352 Telephone Page 17 SECTION 8 REFERENCES Page 18 Sanitary Sewer CCTV Inspection, and GPS Manhole Locations References City of La Palma CONTACT: Carlo Nafarette / Public Works Director, City Engineer PHONE: 714-690-3312 Citywide Sewer Cleaning, Quarterly Hot Spots, Callouts as Needed, Catch Basin Cleaning, CCTV Inspections, and calcium removal Current Service Provider 2004 to Present CII) or -MAN HATTA EACH City of Manhattan Beach CONTACT: Justin Gervais PHONE: 310-802-5320 A three-phase project for the Sewer Master Plan that included Cleaning and Video Inspection of Sanitary Sewers and Manhole Inspections. POSM Collection software was used to link to City GIS. 400,000 lineal feet, 1200 Manhole Inspections 2008 to Present Page 19 City of Norwalk CONTACT: Noel Ford/ Utilities Superintendent PHONE: 562-929-5599 EPCE is the service provider for sewer mainline cleaning, lift station cleaning, and frequent trouble spot cleaning for the City of Norwalk. A five-year sewer master plan is being developed and we are using POSM Collection Software for the CCTV Inspection. Plan is being updated over a 5-year program. POSM data will be linked to GIS Cleaning 300,000 Feet of Sewer Line annually 1997 to Present CCTV Inspection of 150,000 lineal Feet per year starting in 2008 to Present City of Cerritos CONTACT: Mary Anne Wozniak PHONE: 310-603-0220 Annual Cleaning and maintenance of 320,000 Feet of Sewer Line 2000 to Present Annual Sewer Cleaning, On Call, Trouble spots, and lift station services. Page 20 City of Placentia CONTACT: Joel Cardenas PHONE: 714-238-2425 Cleaning and Video Inspection of Sanitary Sewers 400,000 lineal feet and ongoing CCTV Inspection 2004 to Present City of Hermosa Beach CONTACT: Ells Freeman 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 PHONE: 310-629-1954 Current Maintenance Provider and supplier of Cleaning and Video Inspection of Sewer Lines Additional References Available Upon Request Contact Information Empire Pipe Cleaning & Equipment, Inc. Craig Van Thyne , Vice-President 1788 N. Neville St Orange, CA 92865 Contractor's License 363528 C36, C42 Tel 714-639-8352 Fax 714-283-8578 Craig@Empirepipecleaning.com www.empirepipecleaning.com Page 21 SECTION - 9 COMPENSATION INSURANCE CERTIFICATE Page 22 SECTION 9 COMPENSATION INSURANCE CERTIFICATE Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Hermosa Beach prior to performing any work on this contract: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. EMPIRE PIPE CLEANING & EQUIPMENT, INC. 1788 N. NEVILLE STREET CONTRACTOR:���O_RA�N_G_E._C_A_9_2a_e_5� Date Page 23 Page 24 Page 25 Page 26 SECTION - 10 BID BOND Page 27 Page 28 Page 29 Page 30 Page 31 SECTION - 11 ACKNOWLEDGEMENT OF ADDENDUM NO. 1 TO THE (RFP) Page 32 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 ACKNOWLEDGEMENT OF ADDENDUM NO. 1 SANITARY SEWER, CCTV INSPECTION, AND GPS MANHOLE LOCATIONS Complete and sign this acknowledgement form. Please email the signed copy to the Department of Public Works Department at efreeman@hermosabch.org by 6:00 p.m. on Tuesday, OCTOBER 6, 2015. Enclose the original copy of the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm's proposal. The undersigned acknowledges receipt of Addendum No. 1. ATTEST: Principal: Address: By: Title: £:,,/2 ' "� Pi() C {,/ fZ4,u /V tr rJ-IJ/� fl?'U' � --:I;.; c_ CuA:lC, �. Vo-J Tl-iy�c..- If you have any questions or concerns, please call Ells Freeman at 310-318-0259. Sincerely, Ells Freeman Public Works Superintendent Page 33 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0775 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 PROJECT STATUS REPORT AS OF SEPTEMBER 30, 2015 (Public Works Director Andrew Brozyna) Recommended Action: To receive and file the Project Status Report as of September 30, 2015. Attachments: Project Status Report as of September 30, 2015 Respectfully Submitted by: Andrew Brozyna, Public Works Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments Street and Highway Improvements Major CIP 14-128 Street Improvements - Various Locations - Slurry 12/01/14 10/30/15 $749,468.00 Lucho Rodriguez / Brian Elkins Description: Pavement rehabilitation of streets at various locations per the Pavement Management Program Report. Design Phase 12/01/14 05/20/15 Construction Bid and Award Phase 04/30/15 07/21/15 Project to be completed by 10/30/15 Construction Phase -slurry seal 10/12/15 10/30/15 Major CIP 15-129 Street Improvements - Various Locations _ Grind and Overlay 09/01/15 03/20/16 $1,018,000.00 Lucho Rodriguez/Brian Elkins Description: Pavement rehabilitation of streets at various locations per the Pavement Management Program Report. Design Phase 09/01/15 09/28/15 Construction Bid and Award Phase 10/15/15 10/29/15 Construction Phase 12/01/15 03/20/16 Remaining funds for CIP 15-129 will be used for a future slurry seal project CIP 11-141 Gould Avenue Street Improvements 03/30/15 07/30/15 $67,450.00 Lucho Rodriguez Description: Pavement and Sidewalk Rehabilitation of Gould Avenue/27th Street between Sepulveda Avenue and Manhattan Avenue. Conceptual Plan 03/30/15 07/30/15 Conceptual Plan Completed Top CIP 12-143 PCH/Aviation Mobility Improvements 11/01/14 04/01/21 $1,300,000.00 Andrew Brozyna Description: Improvements to PCH and Aviation Blvd to turn them into Complete Streets. Improvement will include gateway signs, medians and sidewalk, street and pedestrian lighting, bus shelters and street furnishings. Pre-Design Phase 11/01/14 09/01/17 PSR 11/01/14 01/01/15 01/01/15 PAED TBD TBD Design Phase TBD TBD Complete PSR and 60% Design - Phase I TBD TBD Complete 90% Plans - Phase I TBD TBD Begin Construction - Phase I TBD TBD Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments CIP 12-160 PCH Traffic Improvements 06/16/14 09/15/16 $235,975.00 Vince Damasse Description: Improve operational mobility on PCH (State Route 1) between Anita Street and Artesia Blvd., includes new striping, median curb extensions and revised signal timing. Design Phase (estimated completion date)06/16/14 10/30/15 $88,000.00 Permit Phase 09/29/14 01/04/16 Meeting with Caltrans has been requested to review Bid Phase 01/05/16 02/16/16 comments. Council Award Date (tentative)02/23/16 02/23/16 Tentative Construction Phase 03/15/16 09/15/16 $216,000.00 Major CIP 14-163 Protective Bollards Along the Strand 01/21/15 02/28/16 $25,000.00 Andrew Brozyna/Joel Ortiz Description: Install bollards at openings to the Strand to prevent errant vehicles from entering. Presentation of delineators to PW Commission 01/21/15 01/21/15 Presentation of delineators to PW Commission 03/18/15 03/18/15 Presentation to City Council 04/14/15 04/28/15 Presentation to Public Works Commission 05/20/15 05/20/15 Presentation to Public Works Commission 09/16/15 09/16/15 Update was provided to the Public Works Commision, additonal flexible bollard installation site suggested, more reflective colors to be used in the design, additional replacement bollards to be ordered. Final Presentation to the Public Works Commission 11/18/15 11/18/15 Council Presentation 12/08/15 12/08/15 Construction Phase 01/28/16 02/28/16 Major CIP 14-168 Sharrows 05/20/15 11/30/15 $20,000.00 Andrew Brozyna Description: Installation of sharrows, associated traffic furnishings on Monterey Blvd. and Longfellow Ave. Council Update 10/13/15 10/13/15 City Council approved bike friendly improvements. Construction 10/27/15 11/30/15 Top CIP 14-173 8th Street Study 12/01/14 05/01/17 $140,000.00 Andrew Brozyna/Homayoun Behboodi Description: Improvements to provide "safe sidewalks, ADA curb access ramps on one or both sides of 8th Street for residents, improve crosswalks and improve public use. Preliminary Engineering/Design Alternatives 12/01/14 09/04/15 Completion of the design alternatives Council Presentaion 10/13/15 10/27/15 City Council to review and select conceptual design, to be incorporated into the Design. RFP for Design 10/14/15 01/08/16 Design Phase 02/01/2016 06/01/2016 Bid and Award construction Phase 06/01/2016 09/01/2016 Pending funding Construction Phase 10/01/2016 05/01/2017 Pending funding Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments Sewer Improvements CIP 13-401 Sewer Improvements - Various Locations 01/13/14 09/22/15 $269,660.00 Homayoun Behboodi Description: Engineering and Construction of sewer work required to be performed in association with and in advance of streets designated for rehabilitation for FY 13-14. Design Phase 01/13/14 03/03/14 Bid and Award Phase 03/04/14 05/26/14 Construction Phase 05/27/14 10/17/14 $339,981.00 Punch List Items 10/20/14 11/07/14 Additional Work - Herondo Street Reclaimed Water Line Award 12/01/14 12/09/14 Construction for Additional Water Line 03/02/15 05/29/15 $138,130.00 Completed/ closing stage, reviewing billing tickets and invoices CIP 14-402 Sewer Improvements - Various Locations 11/17/14 10/27/15 $104,975.00 Vince Damasse Description: Engineering and Construction of sewer work required to be performed in association with and in advance of streets designated for rehabilitation for FY 14-15. Design Phase 11/17/14 02/19/15 Bid & Award Phase 02/23/15 03/24/15 Construction Phase 05/18/15 08/15/15 Construction substantially completed. Project Closeout 08/15/15 10/27/15 Project closeout in process. Notice of Completion to City Council in November 2015. CIP 15-403 Sewer Improvements - Various Locations TBD TBD $5,500,000.00 Lucho Rodriguez Description: Engineering and Construction of sewer work required to be performed in association with and in advance of streets designated for rehabilitation for FY 15-16. Design Phase TBD TBD Bid & Award Phase TBD TBD Construction Phase TBD TBD Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments Park Improvements CIP 14-502 Clark Field & Community Center Tennis Lighiting 04/15/15 09/23/15 $121,792.00 Ells Freeman Description: Installation of light fixtures at the Community Center ($63,904) and Clark Park ($21,088) tennis courts. The proposed light fixtures provide enhanced light levels would require more energy than the existing light fixtures. The increase in energy costs would be $608 annually. In addition, the installation of this project may require the reimbursement of $36,800 in EECDG funds received by the City for the tennis court lights installed in June 2012 at the Community Center. Tennis courts lighting upgrades are part of the existing city wide energy efficient lighting project. Work was completed on 9/23/2015. Major CIP 14-503 Lawn Bowling Green Complex Lighting 08/13/15 03/15/16 $60,000.00 Joel Ortiz Description: Installation of eight light poles and fixtures at the Lawn Bowling Green Complex. Design Phase 08/27/15 11/05/15 Ongoing - Coordination with consultants, enhancing lighting scheme, and finalizing plans and specifications. Bid & Award Phase 11/05/15 01/08/16 Construction Phase 01/15/16 03/15/16 Major CIP 11-537 South Park Playground Improvement 11/12/13 11/15/15 $882,313.00 Lucho Rodriguez Description: Demolition of existing skate park and construction of a natural playground for 2-5 year olds and a 6-12 year old play area. Project under construction 92% complete. Project will be completed by November 15 Design Phase 11/12/13 09/26/14 Bid Phase 01/08/15 02/18/15 Award 03/10/15 03/10/15 Construction Phase 04/06/15 11/15/15 CIP 13-538 Citywide Park Master Plan 07/04/15 06/30/16 $143,853.00 Homayoun Behboodi Description: Update the City's 1990 Park Master Plan. RFP Phase 07/04/15 12/10/15 RFP in progress Major CIP 14-539 Valley Park Playground Surface Renovation 11/03/14 12/15/15 $21,128.00 Joel Ortiz Description: Resurface existing poured rubber playground surface at Valley Park protecting the surface from UV Rays, cracks and granulation. Preliminary Phase 11/03/14 10/01/15 Minor modification to scope of work and review of updated quotes. Most Reasonable and Lowest Bid selected. Award 10/01/15 10/15/15 Construction 11/15/15 12/15/15 Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments Major CIP 14-541 Clark Field Energy Efficient Electrical Upgrades - Phase II 01/19/15 03/30/16 $222,222.00 Vince Damasse Description: Upgrade the existing poles and field lighting to increase efficiency. Project includes providing ADA accessibility to the grand stands. RFP Phase 01/19/15 03/12/15 Award Date PSA 05/26/15 05/26/15 Design Phase 05/27/15 12/15/15 Design in progress. Award Date Construction (tentative)02/23/16 02/23/16 Preliminary design submittal received 10/19/15. Staff is Construction Phase 03/15/16 06/30/16 reviewing submittal. Public Building and Ground Improvements Major CIP 13-656 Citywide Energy Efficiency Upgrades - Phase I 04/10/14 12/01/15 $723,907.80 Lucho Rodriguez Description: Conduct energy audits for all City facilities and assess areas where the City can reduce electricity and natural gas and increase efficiency of these facilities. Phase I: Consists of upgrading the lighting systems at multiple sites, including: Building Interior, Building Exterior, City-owned Street Lights and Park Lights. Construction in progress 70% completed. Phase I: Design Phase & SCE Application Process 04/10/14 09/30/14 Phase I: Bid and Award Phase 09/11/14 10/14/14 Phase I: Construction Phase 02/23/15 12/01/15 Top CIP 12-609 Downtown Strategic Plan Implementation 07/15/15 03/05/18 $252,847 Homayoun Behboodi Description: Downtown Core revitalization Strategy (Hermosa Ave, Pier Plaza and Pier Head Streetscape Project). On March 10, 2015 the removal of the granite bollards and relocation of the Jazz plaques was incorporated into this project. Completion of RFP and awarding contract for Hermosa Ave. Design and Conceptual Design of Pier Plaza 07/15/2015 03/22/2016 Reconnaissance and Design 03/23/2016 09/30/2016 Bid & Award Phase - Hermosa Avenue 10/01/2016 12/31/2016 Construction - Hermosa Avenue 01/01/2017 06/30/2017 CIP 13-606 Fire Station Renovation and Upgrades TBD On-Hold $10,000.00 Ells Freeman/FD Project Delayed until the completion of the Fire Tower Demolition Description: Upgrade or repair kitchen cabinets, exterior sliding door and apparatus bay door. CIP 15-607 Fire Station Renovation and Upgrades TBD On-Hold $209,000.00 Ells Freeman/FD Project Delayed until the completion of the Fire Tower Demolition Description: Upgrades to Fire Station including new interior/exterior paint, replacement of first floor carpet, installation of double pane windows on second floor, reloaction of air compressor in tower into new cabinet, and kitchen cabinets Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments CIP 14-614 Police Facilities Improvements Description:The project involves creating additional secured storage for property and evidence, consolidation of range and armory equipment, installation of new updated locks on secured doors in the police department, and storage on PD ramp. 06/04/15 06/30/16 $107,972.00 Ells Freeman / PD In-progress: wash down sink installation and floor renovations. Police lock improvements will be completed in FY 15/16. Construction 06/04/15 06/30/16 Major CIP 15-615 Corporate Yard Facility Description:This overall project which spreads over 5 year period, consists of the construction of a new Corporate Yard Facility to include approximately 50,000 SF of new buildings comprised of Administration, Sewer, Storage, Shops, Fleet Maintenance, and Employee Services. Site improvements will include new material bins, surface parking, and a fueling island. The new facility may potentially be located offsite from the existing yard site. The phase of work budged for FY 2015-16 will include Design of the new Yard and to begin addressing soil contamination (removal or containment). 10/01/15 09/30/16 $50,000.00 Ells Freeman Project includes Toxic Concern Mitigation Assess Current Plan for City Yard 10/01/15 09/30/16 Hire consultant for Facility Assessment Option and Site Location 03/31/16 Complete Assessment Report 09/30/16 Major CIP 14-632 Fire Department Tower Demolition 12/01/14 02/29/16 $226,395.00 Andrew Brozyna/Brian Elkins Description: Demolition and removal of the Fire Dept. tower and seismic upgrades to the 2nd floor addition. Complete Historic Review and Alternatives 04/24/12 08/24/15 Design 12/01/14 09/15/15 Finalize Structural Analysis 09/16/2015 10/01/2015 Council Award Date Construction (tentative)10/27/2015 10/27/2015 Award of Construction Contract at 10/27/15 City Council Relocate Police and Fire Staff 10/27/15 11/10/15 Meeting Construction 11/10/15 02/16/16 Move Staff Back to Police/Fire Building 02/16/16 02/29/16 CIP 15-634 Municipal Solar Facility Plan and Installations TBD 06/30/2016 Description: The project is soliciting proposals from solar energy service providers to design, install, finance, own, operate and maintain one or more solar photovoltaic systems at certain municipal facilities under a power purchase agreement or solar lease agreement. The City anticipates purchasing from the provider all of the energy output generated by the systems. Phase 1: RFP process for municipal solar program and financing option; select consultant: FY 15/16; Phase 2: Engineering, permitting, financing and installation of solar projects: FY 15/16 $50,000.00 Kristy Morris Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments CIP 13-649 Community Center General Improvements - Phase I and Clark Field Electrical CIP 11-602 09/22/13 11/30/15 $229,529.00 Vince Damasse Description: On-going electrical upgrades and repairs to existing electrical systems in the Community Center and Clark Field electrical upgrades Project substantially completed; Notice of Completion to City Council in November 2015 Design Phase 09/22/13 06/11/15 Bid & Award Phase 06/12/14 07/30/14 Council Award Date 08/26/14 08/26/15 Construction Phase 11/01/14 09/22/15 Project Closeout 11/01/14 11/30/15 CIP 13-655 City Facilities ADA Improvements 11/01/14 12/15/15 $146,159.00 Lucho Rodriguez Description: Installation of self-opening doors at the Civic Center and Clark building to comply with ADA guidline. Will upgrade 6 doors to meet ADA Design Phase 11/01/14 03/15/15 Bid and Award Phase 07/16/15 08/16/16 Re-Bid and Award Phase 08/20/15 09/22/15 Bid 3rd time 09/03/15 09/17/15 Council Award 10/13/15 10/13/15 Construction Phase 11/15/15 12/15/15 Major CIP 10-661 Surfing Memorial Statue 11/10/14 11/14/15 $223,635.00 Vince Damasse Description: Installation of a surf legends memorial bronze statue in front of the Community Center. Committee Review & Commitment to Design 11/05/14 08/28/15 Design 11/10/14 03/12/15 Council Award PSA & Trust agreement 11/05/14 11/05/14 Bid & Award Construction 04/06/2015 04/23/2015 Council Construction Award date 05/12/15 05/12/15 Construction Phase 06/08/15 10/30/15 Anticipate substantial completion end of October 2015. Tentative Ribbon Cutting 11/14/15 11/14/15 Top CIP 13-664 Comprehensive City Facilities Master Plan 06/17/15 09/15/15 $135,469.00 Vince Damasse Description: Assess the condition of city facilities, Seismic evaluation, asbestos/lead survey, ADA compliance/transition plan, space needs study and equipment conditions/upgrades. Conduct review and evaluation of facilities and prepare reports 06/17/15 09/15/15 Project substantially complete; Project in closeout. Project closeout 10/05/2015 11/03/2015 CIP 15-650 Community Center General Improvements - Phase III 01/01/2016 06/30/2016 $50,000.00 Joel Ortiz/Ells Freeman Description: On-going improvements to the Community Center including, Repairs to windows, doors and minor architectural. Preliminary Phase TBD TBD Ongoing - Determining full scope of work Award TBD TBD Construction TBD TBD Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments CIP 15-657 City Right of Way ADA Improvements TBD TBD 238,000.00$ Joel Ortiz Description: The City Facilities ADA Improvements consists of removal and replacement non-compliant street curb ramps or sidewalk where no curb ramps exist and constructing new ramps to be in compliance with the Americans with Disabilities Act (ADA). The Citywide facilities ADA assessment study will be included in the CIP13-664 City Facility Condition Assessment and Asbestos Report. Preliminary Phase TBD TBD Waiting for Finalized ADA Transition Plan in order to determine priorities and develop a scope of work. Design TBD TBD Bid & Award TBD TBD Construction TBD TBD CIP 15-660 Municipal Pier Structural Repairs - Phase III TBD TBD 333,318.00$ Vince Damasse Phase I was completed in May 2013. Phase II was completed in May 2015. Phase III will involve the replacement of existing conduit, junction boxes, connections and wiring so that the lights can be functional. The project will also eliminate the service box towards the end of the pier and create a new service connection point for the foghorn at the end of the pier. Funds remaining from FY 14/15 will be combined with this project. Scoping of project in process to prepare RFP for design. Major CIP 15-665 LED Lights for Lot D 08/01/2015 11/31/2015 16,500.00$ Ells Freeman In progress: 90% of conduit has been installed and light poles are on order. Description: The project is designed to illuminate Lot D with LEDs. Major CIP 15-667 Community Center, Plaza, and Park Improvements TBD TBD 69,688.00$ Ells Freeman Description: Relocation of Jazz and Surfer's Walk of Fame plaques and creation of a cultural monument - $15K; Modification of existing fencing and installation of additional fencing at the Community Center to prevent homeless encampment around the building - $12,459; Replacement of the marquee for the Community Theatre. The existing marquee name "Hermosa Beach Playhouse" would be changed to the official name of the Theatre - $19,348; Replacement of wood floors with vinyl tiles in Room 7, which hosts the After School and After Camp Programs - $7,976; Replacement of the wood floor with vinyl tiles in Room 12, which currently acts as the Community Theatre's Dressing Room - $5,789; Replace two water fountains, one at Sea View Park and one at Fort Lots-O-Fun Park - $4,620; Replace the water fountain at Jarvis Memorial Park with bottle filler type water fountain - $4,496 Plaza and Theater improvements that are part of this CIP are deemed major priority. Permanent fencing was installed 10/4/15 to address the homeless encampment issue. The water fountain at Jarvis Memorial has been installed. Water fountains have been received and scheduling of installation in progress. Priority Project Name Start Date Estimated End Date Completion Date Project Budget Project Manager Comments Non-CIP Projects EV Charging Stations - Establish Parking and Fees 04/01/14 11/30/15 Kristy Morris Mini-Bike Corrals/Bike Racks 03/01/15 10/30/15 20,000.00$ Kristy Morris/Ells Freeman Bike racks have been purchased. Several bike racks have been installed along the Strand wall. PW is waiting on delivery of the remaining bike racks. Two bike racks for electric bikes have been installed at City Hall. Sea Level Rise Grant 07/01/14 11/30/15 50,000.00$ Kristy Morris Pavement Management Program - FY 15/16 TBD TBD Lucho Rodriguez Replace Ceiling Tiles - Police and Fire Departments TBD TBD 10,420.00$ Ells Freeman On-hold pending completion Fire Tower Demo Paint Fire Department TBD TBD 15,000.00$ Ells Freeman On-hold pending completion Fire Tower Demo Civic Center Upkeep On-going On-Going 275,485.00$ Ells Freeman 1st Floor Conference Room painting completed. Major Sewer Hydrojet Contract 08/01/15 10/27/15 126,885.00$ Ells Freeman Contract award is scheduled for 10/27/15 Council meeting, videotaping of lines to be completed by March 2016 Major String Lights on Pier Plaza TBD 06/30/16 Ells Freeman Major Stormwater Management Program and Funding Mechanism TBD TBD 65,000.00$ Andrew Brozyna CNG Fueling Options Report 10/01/15 11/24/15 -$ Andrew Brozyna/Ells Freeman/Kristy Morris PW met with the City of Redondo Beach regarding the sharing of CNG facilities and the City. Due to the aging condition of the existing facilities sharing is not possible. Vehicle Replacement: Update Report TBD TBD -$ Andrew Brozyna/Ells Freeman/Kristy Morris Replacement of Carrier Air Conditioning Unit Controls TBD TBD 32,000.00$ Ells Freeman Major Parking Counting System - Signage 01/01/15 10/29/15 58,000.00$ Joel Ortiz Project 90% complete. Document Scanning and Imaging 07/15/15 TBD 17,216.00$ Homayoun Behboodi Condtion Assessment of 10 Sewer Lines 08/01/15 04/30/15 5,000.00$ Ells Freeman Street Striping 11/20/15 11/30/15 15,000.00$ Ells Freeman City Council Chambers Audio/Visual Improvements 07/01/15 04/30/16 163,780.00$ Homayoun Behboodi Includes Upgrading AV System for Council Chamber PS & E 07/01/15 10/29/15 Installation 01/08/16 04/30/16 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0766 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 APPROVAL OF THE ADDITION OF THE CELEBRATION OF LIFE FOR TOM BROOKES TO THE SPECIAL EVENT CALENDAR FOR FRIDAY, NOVEMBER 20, 2015 AND APPROVE UPDATES TO THE 2015 SPECIAL EVENT CALENDAR (Senior Recreation Supervisor Kelly Orta) Recommended Action: Staff recommends that City Council include the addition of the Celebration of Life for Tom Brookes to the special event calendar for Friday, November 20, 2015 and approve updates to the 2015 special event calendar. Background: Currently,the Parks and Recreation Commission is tasked with approving events with an estimated attendance of 500 or more.Furthermore,City Council makes final approval of all events via their inclusion on the special event calendar.This approval process along with special event policies are currently being evaluated by the Parks and Recreation Commission with a goal to return with policy updates and recommendations by the end of this calendar year.Since a new policy has not been adopted, this event is required to obtain approval by City Council. Analysis: Recently,the Community Resources Department received a request from Matthew Brookes to hold a ceremony on Schumacher Plaza to celebrate the life of his father,Tom Brookes,who was a Hermosa resident,avid surfer,and the lifelong best friend of Tim Kelly,the surfer portrayed in the famous statue at the entrance to the Pier. This event would take place on the northernmost portion of Schumacher Plaza,which is also the previous location for the Surfer’s Walk of Fame ceremony in 2014.Set up would include a PA system,one (1)canopy,several easels with enlarged photographs of Tom Brookes,and seating for guests.Volunteers will be onsite to ensure that the event footprint will not impact regular Strand traffic or access to the Pier.The applicant estimates that up to 200 people may be in attendance. This event does not impact any other approved activities on the beach or Plaza. Hermosa Beach Printed on 10/22/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0766 As the application was received too late to be vetted by the Parks and Recreation Commission in time for the event, staff is bringing it to the Council for review. In addition to the inclusion of the aforementioned event to the special event calendar,staff is also recommending approval of the updated calendar, which includes the following revisions: ·Addition of Tree Lighting Celebration on Thursday, December 3 o This event is organized by the Chamber of Commerce and is a requirement under the Fiesta Hermosa agreement. o This event does not impact any other approved activities on the beach or Plaza. ·Addition of Friday,December 11 and Sunday,December 13 for USAV Junior Beach Tour, which has already been approved for Saturday, December 12 o To accommodate additional youth volleyball players for this offseason event as well as inclusion of a qualifier for the FIVB Youth World Championships in Brazil,USAV has requested two extra dates surrounding their originally approved event date. o This request was received in time for approval at the October 6 Parks and Recreation Advisory Commission meeting. o These additions do not impact any other approved activities on the beach or Plaza. ·Addition of New Year’s Eve Celebration on Thursday, December 31 o This event is organized by the Chamber of Commerce and is a requirement under the Fiesta Hermosa agreement. o This event does not impact any other approved activities on the beach or Plaza. Lastly,Spyder Snowfest has been cancelled by the event producer due to lack of funding.This event has been removed from the calendar. Attachments: 1. Celebration of Life for Tom Brookes Special Event Application 2. Updated 2015 Special Event Calendar Respectfully Submitted by: Kelly Orta, Senior Recreation Supervisor Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 2 of 2 powered by Legistar™ City of Hermosa Beach - Community Resources Department 710 Pier Avenue ● Hermosa Beach, CA ● 90254 | Telephone: 310-318-0280 | Fax: 310-372-4333 TENTATIVE CALENDAR OF EVENTS 2015 Visit our website at www.hermosabch.org for updates! JANUARY Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA 17 Volleyball Ventures Tournament North of Pier X SA 31 USAV Jr. Beach Tour Premiere Winter Series North of Pier X FEBRUARY Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA 14 Volleyball Ventures Tournament North of Pier X SA 28 USAV Jr. Beach Tour Premiere Winter Series North of Pier X MARCH Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA 7 Mira Costa Girls Beach Volleyball Tournament North of Pier X SA 14 HB St. Patrick’s Day Community Parade Downtown X SU 15 USAV Beach High Performance Tryouts North of Pier X SA 21 Hearts of Hermosa Community Center X SU 22 CBVA North of Pier X SA 28 Volleyball Ventures Tournament North of Pier X SA-SU 28-29 West Coast Beach Tennis Beach Tennis Courts X SU 29 USC Football Pep Rally (Pier Plaza Promo) Pier Plaza X APRIL Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA 4 AAU North of Pier X SA 4 Surfer’s Walk of Fame Ceremony Pier X SA 4 Spyder Surf Fest Plaza X SA 4 Hope Chapel Easter Egg Hunt Valley Park X SU 5 USAV Beach High Performance Tryouts North of Pier X SU 5 Easter Sunrise Mass South of Pier X SA-SU 11-12 USAV Collegiate Beach Challenge North of Pier X SA 18 CBVA North of Pier X SU 19 Walk for Water Strand X F 24 Skate for the Schools Skatepark X SA 25 USAV Beach High Performance Tryouts North of Pier X SA 25 Richstone Pier to Pier Walk Strand X MAY Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm F 1 Pass the Love Pier Plaza X SA 2 Volleyball Ventures Tournament North of Pier X SA 2 Endless Summer Classic Car Show Plaza X SA 9 USAV Beach High Performance Tryouts North of Pier X SA-SU 9-10 West Coast Beach Tennis Beach Tennis Courts X Revised:10/21/2015 at 11:13:39 AM Page 2 of 4 SU 10 USAV Jr. Beach Tour HB Open North of Pier X W 13 Tone it Up Workout and Meeting & Greet South of Pier X SA 16 Special Olympics Hands Project Community Center X SA 16 Night at the Ballpark Clark Field X SA 16 Surf Legends Memorial Groundbreaking Ceremony Community Center X SU 17 USAV Jr. Beach Tour HB Open North of Pier X SA-SU 23-24 CBVA Tournament North of Pier X SA-M 23-25 Fiesta Hermosa Downtown X M 25 Beachsport.org SUP Contest S. of Pier X SA 30 AAU North of Pier X SA 30 Hermosa Beach FitFest Downtown X SA 30 Special Olympics Hands Project Community Center X JUNE Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA-SU 6-7 HB Fine Arts Festival (Art Walk) Comm. Center X SA 6 Volleyball Ventures Tournament North of Pier X SA 13 USAV Jr. Beach Tour HB Open North of Pier X SA 13 Special Olympics Hands Project Community Center X SU 14 AAU North of Pier X SA 20 Summer SHAPE Up Beach/N Pier & Plaza X TU 23 USAV NORCECA Qualifier North of Pier X SU 28 Hermosa Beach Murals Project Unveiling The Underground Pub X JULY Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm M-TH 6-9 Jr. Volleyball Association (JVA) – BVCA National Beach Championships North of Pier X SA-SU 11-12 AAU North/South of Pier X M-F, SU 13-17, 19 USA Volleyball HP Championship North of Pier X W-TH 15-16 Shakespeare By the Sea Valley Park X SA 18 Smackfest Coed 4’s Tournament South of Pier X TU-W 21-22 Film Permit TBD Beach/Pier X TU-F 21-24 Special Olympics World Games Host Town Activities Torch Run (July 21 – Strand and Plaza) Meet the Athletes (July 22 – Valley Park) Parade (July 23 – Redondo Pier) Downtown & Various Locations X TH-SU 23-26 AAU North/South of Pier X W 29 USA Volleyball NORCECA Qualifiers North of Pier X TH-F 30 – 31 International Surf Festival Beach/Pier X AUGUST Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA-SU 1-2 International Surf Festival Beach/Pier SA-SU 1-2 CBVA North of Pier X SU 2 Summer Concert #1 South of Pier W-SA 5-8 HB Championships/NVL RIZE West North of Pier X Revised:10/21/2015 at 11:13:39 AM Page 3 of 4 Coast Championships SA 8 Navy Days – LA Concert South of Pier X SA-SU 8-9 Chamber of Commerce Sidewalk Festival Downtown X SU 9 Summer Concert #2 South of Pier SA 15 USAV Junior Beach Tour North of Pier X SU 16 Summer Concert #3 South of Pier SA-SU 22-23 CBVA North of Pier X SA-SU 22-23 West Coast Beach Tennis Beach Tennis Courts X SA 22 Movies on the Beach South of Pier X SU 23 Summer Concert #4 South of Pier SA 29 CBVA North of Pier X SA 29 Pump Crawl LA Valley Park X SEPTEMBER Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm W 2 USAV NORCECA Playoffs North of Pier X SA-M 5-7 Fiesta Hermosa Downtown X SA-SU 5-6 CBVA North of Pier X SA 12 Volleyball Ventures Tournament North of Pier X SA 19 Coastal Cleanup Day North of Pier X SA 19 Board Short Mile South of Pier X SA-SU 19-20 West Coast Beach Tennis Beach Tennis Courts X FR-SU 25-27 Hermosa Beach Open Beach Tennis Courts X SA 26 USAV Junior Beach Tour North of Pier X SA 26 Rat Beach Bike Tour Strand (pass- through) X OCTOBER Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA 3 Longboard Contest South of Pier X SA 10 Pumpkins in the Park Edith Rodaway X SA 17 USAV Junior Beach Tour North of Pier X SU 18 Day at the Beach Triathlon Downtown X SA-SU 24-25 West Coast Beach Tennis Beach Tennis Courts X SA 31 Volleyball Ventures Tournament North of Pier X SA 31 Hermosa Beach Junior Satellite Tennis Tournament Community Center Tennis Courts X NOVEMBER Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm SA-SU 1 & 7-8 Hermosa Beach Junior Satellite Tennis Tournament Community Center Tennis Courts X SA 7 Pier 2 Pier Run/Walk Beach X SU 8 Garden Benefit in South Park South Park X W 11 Veterans Commemoration Ceremony Vets Memorial X SA 14 USAV Junior Beach Tour North of Pier X SA 14 Dancing Through the Decades Community X Revised:10/21/2015 at 11:13:39 AM Page 4 of 4 Center Gym SU 15 Brain Tumor Walk Pier Plaza & Strand X FR 20 Celebration of Life – Tom Brookes NEW Schumacher Plaza X SA 21 Volleyball Ventures Tournament North of Pier X SA 21 Chamber of Commerce Sidewalk Festival Downtown X DECEMBER Day Date Name Location CR Dept HB Co- Sponsor Non- Profit Comm TH 3 Tree Lighting Celebration NEW Pier Plaza X SA 5 Sand Snowman Contest Beach/ N. Pier X SU 6 Community Menorah Lighting Plaza X FR - SU 11-13 USAV Junior Beach Tour ADDITIONAL DATES North of Pier X TH 31 New Year’s Eve Celebration NEW Pier Plaza X Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0778 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 RECOMMENDATION TO REJECT CLAIMS (Human Resources Manager, Vanessa Godinez) Recommended Action: It is recommended that City Council reject the following claims and refer them to the City’s Liability Claims Administrator. 1.Claimant: Matthew Pechacek (Decedent: Phil Pechacek) Date of Loss: 4/14/2015 Date Filed: 10/13/2015 Allegation: Wrongful Death Attachments: Claim Report for Matthew Pechacek (Decedent: Phil Pechacek) Respectfully Submitted: Vanessa Godinez, Human Resources Manager Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0747 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 CITY COUNCIL REVIEW OF PLANNING COMMISSION DECISION TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT TO ADD 246 SQUARE FEET OF STORAGE AREA TO AN EXISTING RESTAURANT BUT EXCLUDE SAID STORAGE AREA FROM PARKING CALCULATIONS, AND ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 10:00 P.M. WITH DAILY CLOSING TIME OF 11:00 P.M. FOR A PROPOSED NEW RESTAURANT AT 1342 HERMOSA AVENUE, BRAT & BRAU; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommended Action: Adopt the attached resolution sustaining the Planning Commission’s decision approving the Parking Plan but modifying the Conditional Use Permit to allow beer and wine service and consumption until 11:00 p.m. daily and determining the project is exempt from the California Environmental Quality Act. Property Information: ZONING:C-2 Restricted Commercial GENERAL PLAN:General Commercial AREA OF EXISTING SUITE (EXISTING/PROPOSED):1,023 square feet/1,269 square feet ON-SALE BEER AND WINE EXISTING HOURS/HOURS PROPOSED:10:00 A.M.-10:00 P.M. daily/10:00 A.M.-11:00 P.M. daily1 ENVIRONMENTAL DETERMINATION:Categorically Exempt 15301 (E) 1The applicant proposes to cease alcohol service and consumption at 11:00 P.M. while continuing food service after 11:00 P.M. until 2:00 A.M. Background: The applicant is proposing to renovate an existing ground floor tenant space within a two story building on 14th Street and Hermosa Avenue at 1342 Hermosa Avenue for a proposed new restaurant. The applicant proposes to add 246 square feet of storage area to the existing 1,023 square foot suite through expanding into an existing rear storage room. On August 18, 2015, the Hermosa Beach Printed on 10/22/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0747 Planning Commission held a public hearing and adopted Resolution 15-21 approving Parking Plan 15-5 and Conditional Use Permit 15-8 allowing a 246 square foot storage area at the rear of the building to be excluded from parking calculation requirements and approving a restaurant with on- sale beer and wine consumption until 10:00 p.m. daily while allowing the business to serve food until 11:00 p.m. daily, and determining the project as a whole is Categorically Exempt from the California Environmental Quality Act. The applicant had requested to serve beer and wine until 11:00 p.m. daily while continuing food service until 2:00 a.m. On August 25, 2015, the City Council took jurisdiction of the Planning Commission’s decision per Resolution 14-17. Analysis: The applicant is proposing to renovate a ground floor tenant space within a two story building on 14th Street and Hermosa Avenue at 1342 Hermosa Avenue for a new restaurant. The applicant proposes to add 246 square feet of storage area to the existing 1,023 square foot suite through expanding into an existing rear storage room. The 246 square foot additional storage area at the rear of the tenant space will be used by the new restaurant (Brat & Brau) on the ground floor. Submitted plans indicate the storage area will be used for storage kegs and other refrigeration. The applicant proposes to allow for on-sale beer and wine service and consumption until 11:00 P.M. daily, but proposes to keep the restaurant open until 2:00 A.M. daily for food service only. Parking Plan The applicant is requesting that the converted storage area be excluded from the parking calculation for its Parking Plan. The Planning Commission found the applicant’s request to exclude the storage area from the parking calculations to be reasonable since the space is on the ground floor; the room has low 7-foot tall ceilings and no windows making the room consistent for the proposed storage use, and does not facilitate an occupant load beyond the allowable 49 persons. If the City Council deems the storage area to be excluded from the parking calculations, staff recommends the project be conditioned to limit the use of the space to storage. For more explanation of the storage space and the findings for granting the Parking Plan, please refer to the Planning Commission Staff Report from August 18, 2015 here: <http://hermosabeach.granicus.com/MetaViewer.php?view_id=6&clip_id=3937&meta_id=222065> Conditional Use Permit The applicant proposes to allow on-sale beer and wine service and consumption until 11:00 P.M. daily in connection with the proposed new restaurant while keeping the restaurant open until 2:00 A.M. daily for food service only. A Conditional Use Permit is required for the proposed service of alcohol after 10:00 p.m. daily. The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) Hermosa Beach Printed on 10/22/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0747 foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations would be fully contained within the building and no outdoor dining areas or ‘open air’ dining areas are proposed. The applicant is proposing to remain open until 2:00 A.M. daily for food service only while ceasing alcohol service and consumption at 11:00 P.M. daily and has proposed the following control measures to prohibit the service and consumption of beer and wine after 11:00 P.M.: 1.Alcohol will not be not served within 30 minutes of 11:00 P.M. daily to ensure that all alcohol is cleared from the tables at closing hour. 2.The onsite restaurant manager will monitor the establishment to ensure that no alcohol will be served after 11:00 P.M. 3.Security cameras will be set up to monitor the establishment. 4.A Point of Sale (POS) system will be utilized recording any alcohol transactions. The City’s ‘Late Night Intensification’ ordinance outlined in Section 17.40.080 (Attachment 4) speaks to a limit on ‘late-night’ alcohol beverage establishments and the City’s desire to reduce impacts associated with these types of businesses by limiting the total number of establishments. The allowable number of establishments set by this action has been reached. Subsequently, staff finds the request for the business to remain open from 11:00 p.m. to 2:00 a.m. daily is not consistent with the surrounding neighborhood and Municipal Code Section 17.40.080, and recommends closure of all business activities at 11:00 p.m. daily. Staff finds the applicant’s request to serve beer and wine until 11:00 p.m. daily is compliant with Section 17.40.080, which sets the demarcation time for alcohol serving at 11:00 p.m. daily. Given the steep slope of the property which places approximately half of the tenant space below grade and the lack of windows or sound-permeating building features along the north or east sides where residential uses are nearest, staff finds the allowance of alcohol until 11:00 p.m. will not create disturbances to the community. Additionally, staff believes the applicant’s request to cease beer and wine service and consumption at 11:00 p.m. while continuing to serve food until 2:00 a.m. daily would not be compatible with the surrounding uses and would be non-compliant with Section 17.40.080. The Planning Commission found the applicant’s request to serve beer and wine until 11:00 p.m. and to allow food service until 2:00 a.m. daily to be incompatible with the surrounding uses and voted to allow beer and wine consumption until 10:00 p.m. daily while continuing to allow food service until 11:00 p.m. daily. Staff anticipates enforcing an earlier cutoff for alcohol sales to be a challenge to enforce. In addition, Staff does not see evidence to suggest that an 11:00 p.m. closing for both alcohol and food, the same as other businesses in the area, is incompatible with surrounding uses or there is a need for an earlier alcohol cutoff for this restaurant. Finally, while it is appropriate for a City to regulate the secondary impacts of alcohol consumption, for example by requiring alcohol serving Hermosa Beach Printed on 10/22/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0747 businesses to close at a certain time, Staff does not recommend for a City to directly regulate the sale of alcohol, as this is managed by The Department of Alcohol Beverage Control. As a result staff recommends allowing the business to serve beer and wine until 11:00 p.m. daily. For a complete copy of the Planning Commission staff report including analysis of the Conditional Use Permit application please refer to the Planning Commission Staff Report from August 18, 2015 here: <http://hermosabeach.granicus.com/MetaViewer.php?view_id=6&clip_id=3937&meta_id=222065> Attachments: 1.Proposed Resolution 2.Planning Commission Resolution 15-21 3.Planning Commission Minutes and Staff Report from August 18, 2015 4.Municipal Code Section 17.40.080 5.Radius Map 6.Legal Posting 7.Applicant’s Submittal Respectfully Submitted by: Aaron Gudelj, Assistant Planner Concur: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 4 of 4 powered by Legistar™ 1 Attachment 1 CC RESOLUTION 15-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION DECISION, WHICH APPROVED A PARKING PLAN AND CONDITIONAL USE PERMIT, REGARDING A PROPOSED NEW RESTAURANT (BRAT & BRAU) TO ALLOW ON-SALE BEER AND WINE SERVICE AND CONSUMPTION UNTIL 11:00 P.M. DAILY AT ITS LOCATION AT 1342 HERMOSA AVENUE; LEGALLY DESCRIBED AS LOTS 10, 11 & 12, BLOCK 34, FIRST ADDITION TO HERMOSA BEACH, CITY OF HERMOSA BEACH; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Section 1. An application was filed by Bjoern Risse, of Brat & Brau, LLC, seeking approval for a Parking Plan and Conditional Use Permit to (1) approve the addition of 246 square feet of storage space to an existing 1,023 square foot suite through expanding into the existing rear storage room but exclude this square footage from required parking calculations, and (2) allow on-sale beer and wine service and consumption until 11:00 P.M. daily with food service available until 2:00 a.m. in connection with a new restaurant (Brat & Brau) at a two-story building at 1342 Hermosa Avenue. Section 2. The Planning Commission conducted a duly noticed public hearing to consider Parking Plan 15-5 and Conditional Use Permit 15-8 on August 18, 2015, at which time the Staff Report and testimony and evidence, both written and oral, was presented to and considered by the Planning Commission. The Planning Commission approved the application, with the conditions that on-sale beer and wine consumption must end at 10 p.m with the restaurant itself closing at 11 p.m. Section 3. The Planning Commission’s decision was appealed to the City Council on August 23, 2015, by the applicant. The applicant’s appeal sought to modify the conditions requiring beer and wine sales to stop at 10 p.m. and the restaurant to close at 11 p.m. Section 4. On October 13, 2015 the City Council held a duly noticed public hearing to consider modification of the Planning Commission’s decision, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 5. Based on the testimony and evidence received, the City Council makes the following findings that the proposed storage area associated with Parking Plan 15-5 should be excluded from parking calculations: 1. The proposed storage area will not be used for seating or increase the occupant load of the restaurant. 2 2. Pursuant to the definition of “gross floor area” as defined in Section 17.441 areas excluded from calculation of gross floor area include inner open courts, corridors, open balconies, and open stairways. The storage area is located on the ground level and connected to the subject tenant space with exclusive access from Brat & Brau to the storage area. 3. The applicant’s request to exclude the storage area from parking calculations is reasonable since the space is on the ground floor and does not facilitate a change in seating capacity or occupant load. The restaurant intends to use the space for storing kegs and refrigeration. 4. The building is located on terrain sloping downward to the west. The sloping topography makes approximately half of the ground floor level below grade, where the additional storage space is proposed. Currently there are no existing exterior windows within the storage area. The room has low 7 foot tall ceilings and is accessed from the alley to the east and shall be divided into two rooms. The first room will consist of an additional 246 square foot space andshall be designated for, and exclusively used by, Brat & Brau. There shall be no access to the alley from this room The remaining 281 square foot storage space will maintain access from the hallway to the east of the building, but will be physically walled off from the Braut & Brau space and will not be used by the restaurant Section 6. Based on the testimony and evidence received, the City Council makes the following findings for a Conditional Use Permit requesting for on-sale beer and wine service, pursuant to H.B.M.C. Section 17.40.020, and incorporating the conditions set forth in Section 17.40.080, and finds the project will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. Plans submitted to the Community Development Department do not include exterior modifications. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations will be fully contained within the building, no outdoor dining areas are proposed, and the restaurant use will be maintained with the new Brat & Brau restaurant. 1 "Gross floor area" means the total area occupied by a building or structure, excepting therefrom only the area of any inner open courts, corridors, open balconies (except when utilized, e.g., restaurant seating or similar usage), and open stairways. Such total area shall be calculated by measuring along the outside dimensions of the exterior surfaces of such building or structure. 3 The potential for noise from the restaurant disturbing neighboring residences will also be reduced because the business will close at 11:00 P.M. daily, it has an occupant load of less than 49 persons, and the restaurant use will be fully contained within the existing building.. B. Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: The proposed modifications continue the existing restaurant use while maintaining an occupant load of less than 49 persons. Parking is not anticipated to be impacted. C. Location of and distance to churches, schools, hospitals and public playgrounds: The proposed modifications are not likely to affect Noble Park, or other parks or similar uses in the vicinity due to distance and offset hours. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The proposed project is located in the C-2 Restricted Commercial zone which aims to provide opportunities for a limited range of office, retail, and service commercial uses specifically appropriate for the scale and character of the downtown -- a resident and visitor serving pedestrian-oriented shopping/ entertainment district. The previous restaurant use will continue with the addition of on-sale beer and wine service and consumption until 11:00 p.m. daily. Other restaurants in the area also serve beer and wine until 11:00 p.m. daily. Allowing this business to serve beer and wine until 11:00 p.m. is thus compatible with surrounding uses. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: All business operations will be fully contained within the building with no outdoor dining areas proposed. Therefore, noise, odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or services: The restaurant use will be maintained with the new Brat & Brau restaurant and current infrastructure is capable of handling the unchanged use. No impacts are anticipated. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: No other issues are identified. Section 7. The project is Categorically Exempt from the California Environmental Quality Act per Guidelines, Section 15303, Class 3, New Construction or Conversion of Small Structures as the infill project is located in an urbanized area, does not involve an intensification of use, and all necessary public service, access and facilities are available. Section 8. Based on the testimony and evidence received, including the record before and findings of the Planning Commission, the City Council hereby approves Parking Plan 15-5 and 4 Conditional Use Permit 15-8 to add 246 square feet of storage area on the ground floor to be connected with the ground floor restaurant (Brat & Brau) while excluding this square footage from required parking, and modifying the decision of the Planning Commission to allow for on- sale beer and wine service and consumption until 11:00 P.M. daily, subject to the following Conditions of Approval: Parking Plan 1. The use shall be substantially consistent with the applicant’s submittal reviewed and approved by the City Council on October 13, 2015 except as provided by this permit. Minor modifications that do not increase the use or create parking demand may be approved by the Community Development Director. 2. The 246 total square feet of space converted for storage on the ground floor tenant space shall be designated for use by the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue. 3. The applicant shall record on the property, in a form acceptable to the City Attorney, a covenant restricting the use of the 246 square feet added storage space to storage for the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue, and acknowledging that access to and from the storage area shall be exclusively through the front restaurant establishment at 1342 Hermosa Avenue. 4. The project shall comply with the requirements of the Building, Fire and Public Works Departments, and the Los Angeles County Health Dept. Operation of the business shall comply with all applicable requirements of the Municipal Code. 5. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 6. The Planning Commission may review this Parking Plan and/or Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 7. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least sixty (60) days prior to the expiration date. No additional notice of expiration will be provided. 5 Conditional Use Permit 8. The use consisting of a restaurant with on-sale beer and wine shall be substantially consistent with submitted plans reviewed by the City Council on October 13, 2015, and as required by project conditions. Minor modifications to the floor plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation to the floor plan or seating arrangement or intensification of use, or which alters the primary function of the business, shall be reviewed and approved by the Planning Commission. 9. The business hours of operation shall be from 8:00 A.M. to 11:00 P.M. daily, at which time all customers shall vacate the premises and the doors shall be locked. 10. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). 11. The provision of alcoholic beverages shall be limited to beer and wine and comply with the following: a. All alcoholic beverages shall be served in non-disposable drink ware. b. No beer or wine shall be provided “to go”. c. Signs shall be posted in a conspicuous location warning patrons of the illegality of consuming alcoholic beverages in any public place. 12. Signs shall be posted complaint with H.B.M.C. Section 8.48.060 Alcoholic beverages--Warning signs. 13. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 6 14. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 15. If the operation of the establishment poses a risk of harm to persons or property, the Police Chief may direct the presence of a police approved doorman and/or security personnel to eliminate the problem, at the owner/operators expense. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. The business shall comply in all other aspects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. 18. Live entertainment (including but not limited to amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds), excluding two acoustic musicians providing background music as allowed by the Municipal Code, and customer dancing is prohibited. Such acoustic musicians shall not be located within ten (10) feet of the façade. 19. The practice of washing and rinsing restaurant floor mats, tables, equipment, etc., or discharge of any liquids, other than stormwater, onto the public right-of-way, into the parking lot drain or storm drains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. Designation of a mop sink and provision of a grease trap shall be provided as required by the Public Works and Building Division. 20. The establishment shall not use polystyrene take-out containers, which may or may not be identified with a “No. 6” or “PS” recycle code. 21. A manager who is aware of the conditions of this conditional use permit shall be on premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 22. Exterior and interior water use shall comply with H.B.M.C. Section 8.56. Proof of compliance with water conserving devices shall be provided. 23. The project shall comply with all requirements of the City Building, Fire, and Public Works Departments and maintain conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Coastal Commission, California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). City 7 requirements may include but not be limited to designation of a mop sink and installation of a grease interceptor. Section 9. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this Parking Plan. The Parking Plan and Conditional Use Permit shall be recorded and proof of recordation shall be submitted to the Community Development Department prior to commencement of operation or issuance of Building Permit Certificate of Occupancy. Each of the above conditions is separately enforceable and, if one of the conditions is found unenforceable by a court of law, all other conditions shall remain valid and enforceable. The Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach and its agents, officers and employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul this Parking Plan and Conditional Use Permit. The City shall promptly notify the Permittee of any claim, action or proceeding and the City shall fully cooperate in the defense. If the City fails to promptly notify the Permittee of any claim, action or proceeding, or the City fails to cooperate fully in the defense, the Permittee shall not thereafter be responsible to defend, indemnify or hold harmless the City. The Permittee shall reimburse the City for any court and attorney's fees that the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the Permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action but such participation shall not relieve the Permittee of any obligation under this Permit. Section 10. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: 8 CITY CLERK ________________CITY ATTORNEY Attachment 4 17.40.080 On sale alcohol beverage establishment. Revised 4/15. A. General provisions. The following minimum conditions and standards, in addition to any other deemed necessary or appropriate to ensure compatibility with existing or future permitted uses in the vicinity, may be required: 1. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 2. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 3. The Police Chief may determine that a continuing police problem exists and may, subject to appeal to the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. An appeal to the Planning Commission shall be heard within sixty (60) days of filing the appeal. The Police Chief’s determination will not be stayed during the pendency of the appeal. If the problem persists, the Police Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of the conditional use permit. 4. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 5. Any changes to the interior or exterior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. B. Late-night alcohol beverage establishments. The following shall also apply to “late-night alcohol beverage establishments.” Late-night alcohol beverage establishments means on-sale establishments that have been granted a conditional use permit that allows the establishment to operate after 11:00 p.m., including restaurants, establishments that serve or allow alcoholic beverages as the primary use (e.g., bars), and establishments that provide live entertainment. 1. Objective. The objective of this Subsection B is to reduce the potential for adverse impacts associated with late-night alcohol beverage establishments through the following means: a. To limit the total number of late-night alcohol beverage establishments that operate in the City, and to prevent an increase in the cumulative number of hours that these establishments operate after 11:00 p.m. b. To prevent the expansion and intensification of late-night alcohol beverage establishments through increases in an establishment’s assigned occupant load as a result of increases to square footage or floor plan alterations. c. To prevent changes to floor plans, operating rights, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors that may result in adverse impacts. d. To encourage the voluntary reduction in permitted operating hours in exchange for other operational incentives, provided that the incentives do not exacerbate the adverse impacts sought to be reduced. e. To limit new late-night alcohol beverage establishments and encourage a diverse commercial sector in the City with a full-range of services for both residents and visitors that is compatible with the surrounding area. 2. Criteria. The following additional criteria shall be considered for any conditional use permit (new or amended) for a late-night alcohol beverage establishment: a. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishments. The limit shall be set by City Council Resolution and may, upon recommendation by the Planning Commission or its own motion, be amended by the City Council from time to time. b. Whether the use will intensify through increases in the assigned occupant load from owner/operator- initiated construction and/or remodeling that expand the square footage or alter the floor plan. Assigned occupant load is calculated by the City under the relevant provisions of the Building Code. c. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts. d. Whether the type, quantity, or geographic location of the establishment will create an over- abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area. e. Notwithstanding the criteria in (a) through (d), whether exceptional opportunities exist to achieve other Community Development goals that will benefit the community, such as redevelopment of an underutilized parcel or older building; to promote or catalyze economic activity (e.g., new large or mixed use development); or to recognize the unique attributes of a new business. 3. Incentives. Holders of conditional use permits that request incentives in exchange for the voluntary reduction in permitted operating hours are eligible for incentives as follows. a. The planning commission, or city council on appeal, may grant one or more incentives in exchange for the voluntary reduction in permitted operating hours through an amendment to the conditional use permit. Incentives may include benefits such as: i. Modified operating rights (e.g., live entertainment, space for dance floors, changes from beer and wine service to general alcohol, etc.); ii. Modifications to conditions in the use permit; iii. Deviations from any required minimum food-to-alcohol ratio; or iv. Deviations from other standards in the code. Deviations from parking requirements or parking- related fees shall not be granted. b. In granting incentives, the planning commission, or city council on appeal, shall find that the incentive does not exacerbate the adverse impacts sought to be reduced by the reduction in hours, and may impose conditions to ensure that the incentives granted will be implemented consistent with the objectives of this subsection. c. City processing fees associated with such negotiations (e.g., conditional use permit amendment) may be rebated and/or reduced at the discretion of the city council. C. Restaurants with On-Sale Alcoholic Beverages. Any "restaurant" as that term is defined in Section17.04.050 that sells, serves or allows on-sale alcohol beverages shall comply with the following: 1. If open after 11:00 p.m., the restaurant shall make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 2. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding under Section 17.70.010, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification under Section17.70.010(H), a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). (Ord. 15-1350 §2, 2015; Ord. 12-1337 §1, 2012; Ord. 95-1130 § 7 (part), 1995: prior code Appx. A, §10-7) Attachment 6: Legal Posting A1.0SCALE: AS NOTEDPROJECT INFORMATIONCOVERSHEETPROJECT NUMBER2015MAY04PROJECT TITLEDRAWING TITLEDRAWING NUMBERD150414HERMOSA BEACH, CA1342 HERMOSA AVEATBRAT & BRAU LLCFORRESTAURANT RENOVATIONREVISION DATESDATE1342 HERMOSA AVE, HERMOSA BEACH, CARESTAURANT RENOVATIONFor BRAT & BRAU LLCPROJECT DESCRIPTIONLEGAL DESCRIPTIONPROJECT INFORMATIONINDEX OF SHEETSABBREVIATIONSSYMBOL LEGENDVICINITY MAPGENERAL NOTES A2.0SCALE: AS NOTED-SITE PLANPROJECT NUMBER2015MAY04PROJECT TITLEDRAWING TITLEDRAWING NUMBERD150414HERMOSA BEACH, CA1342 HERMOSA AVEATBRAT & BRAU LLCFORRESTAURANT RENOVATIONREVISION DATESDATE CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date: October 13, 2015 To: Honorable Mayor and Members of the City Council From: Ken Robertson, Director, Community Development Department Subject: Supplemental – Proposed Resolution for Brat & Brau at 1342 Hermosa Avenue Attached is staff’s proposed corrected resolution to replace the previously attached resolution to be consistent with the recommendation in the staff report and correct some inaccuracies. We apologize for the inconvenience. 1 Attachment 1 CC RESOLUTION 15-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION, TO APPROVE A PARKING PLAN AND CONDITIONAL USE PERMIT, FOR ON-SALE BEER AND WINE IN CONJUNCTION WITH A RESTAURANT BUT MODIFYING THE CONDITIONS OF APPROVAL TO ALLOW SERVICE OF BEER AND WINE UNTIL THE CLOSING TIME OF 11:00 P.M. DAILY AT 1342 HERMOSA AVENUE; LEGALLY DESCRIBED AS LOTS 10, 11 & 12, BLOCK 34, FIRST ADDITION TO HERMOSA BEACH, CITY OF HERMOSA BEACH; DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Section 1. An application was filed by Bjoern Risse, of Brat & Brau, LLC, seeking approval for a Parking Plan and Conditional Use Permit to (1) approve the addition of 246 square feet of storage space to an existing 1,023 square foot suite through expanding into the existing rear storage room but exclude this square footage from required parking calculations, and (2) allow on-sale beer and wine service and consumption until 11:00 P.M. daily with food service available until 2:00 a.m. in connection with a new restaurant (Brat & Brau) at a two-story building at 1342 Hermosa Avenue. Section 2. The Planning Commission conducted a duly noticed public hearing to consider Parking Plan 15-5 and Conditional Use Permit 15-8 on August 18, 2015, at which time the Staff Report and testimony and evidence, both written and oral, was presented to and considered by the Planning Commission. The Planning Commission approved the application, with conditions that included a specific condition that service and consumption of beer and wine must end at 10:00 p.m. with the restaurant itself closing at 11:00 p.m. Section 3. On August 25, 2015, the City Council, pursuant to Section 2.52.040 of the Municipal Code, took jurisdiction of the Planning Commission decision. Section 4. On October 13, 2015 the City Council held a duly noticed public hearing to review the Planning Commission’s decision, at which time testimony and evidence, both written and oral, and the record of the decision of the Planning Commission was presented to and considered by the Council. Section 5. Based on the testimony and evidence received, the City Council makes the following findings that the proposed storage area associated with Parking Plan 15-5 should be excluded from parking calculations: 1. The proposed storage area will not be used for seating or increase the occupant load of the restaurant. 2 2. Pursuant to the definition of “gross floor area” as defined in Section 17.441 areas excluded from calculation of gross floor area include inner open courts, corridors, open balconies, and open stairways. The storage area is located on the ground level and connected to the subject tenant space with exclusive access from Brat & Brau to the storage area. 3. The applicant’s request to exclude the storage area from parking calculations is reasonable since the space is on the ground floor and does not facilitate a change in seating capacity or occupant load. The restaurant intends to use the space for storing kegs and refrigeration. 4. The building is located on terrain sloping downward to the west. The sloping topography makes approximately half of the ground floor level below grade, where the additional storage space is proposed. Currently there are no existing exterior windows within the storage area. The room has low 7 foot tall ceilings and is accessed from the alley to the east and shall be divided into two rooms. The first room will consist of an additional 246 square foot space and shall be designated for, and exclusively used by, Brat & Brau. There shall be no access to the alley from this room The remaining 281 square foot storage space will maintain access from the hallway to the east of the building, but will be physically walled off from the Braut & Brau space and will not be used by the restaurant 5. Section 6. Based on the testimony and evidence received, the City Council makes the following findings for a Conditional Use Permit requesting for on-sale beer and wine service, pursuant to H.B.M.C. Section 17.40.020, and incorporating the conditions set forth in Section 17.40.080, and finds the project will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project site is located on Hermosa Avenue in the C-2 Restricted Commercial zone. An R-3 Multiple Family Residential zone is located to the north of the subject site consisting of multi-family residences. Plans submitted to the Community Development Department do not include exterior modifications. The applicant proposes an amended floor plan while maintaining an occupant load of less than 49 persons. The building is located downhill to the west of a nearby R-3 Multiple Family Residential zone and is separated by a twenty (20) foot wide alley, one-hundred (100) foot wide parking lot, and a sixty (60) foot wide street. The R-3 zone to the north of the site is separated by an approximately sixty (60) foot wide street. The sloping topography makes approximately half of the ground floor level, where the restaurant is proposed, below grade. There are currently no existing windows or doors along the ground level of the north elevation. No new windows or doors are proposed. All business operations will be fully contained within the building, no 1 "Gross floor area" means the total area occupied by a building or structure, excepting therefrom only the area of any inner open courts, corridors, open balconies (except when utilized, e.g., restaurant seating or similar usage), and open stairways. Such total area shall be calculated by measuring along the outside dimensions of the exterior surfaces of such building or structure. 3 outdoor dining areas are proposed, and the restaurant use will be maintained with the new Brat & Brau restaurant. The potential for noise from the restaurant disturbing neighboring residences will also be reduced because the business will close at 11:00 P.M. daily, it has an occupant load of less than 49 persons, and the restaurant use will be fully contained within the existing building.. B. Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: The proposed modifications continue the existing restaurant use while maintaining an occupant load of less than 49 persons. Parking is not anticipated to be impacted. C. Location of and distance to churches, schools, hospitals and public playgrounds: The proposed modifications are not likely to affect Noble Park, or other parks or similar uses in the vicinity due to distance and offset hours. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The proposed project is located in the C-2 Restricted Commercial zone which aims to provide opportunities for a limited range of office, retail, and service commercial uses specifically appropriate for the scale and character of the downtown -- a resident and visitor serving pedestrian-oriented shopping/ entertainment district. The previous restaurant use will continue with the addition of on-sale beer and wine service and consumption until 11:00 p.m. daily. Other restaurants in the area also serve beer and wine until 11:00 p.m. daily. Allowing this business to serve beer and wine until 11:00 p.m. is thus compatible with surrounding uses. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: All business operations will be fully contained within the building with no outdoor dining areas proposed. Therefore, noise, odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or services: The restaurant use will be maintained with the new Brat & Brau restaurant and current infrastructure is capable of handling the unchanged use. No impacts are anticipated. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: No other issues are identified. Section 7. The project is Categorically Exempt from the California Environmental Quality Act per Guidelines, Section 15303, Class 3, New Construction or Conversion of Small Structures as the infill project is located in an urbanized area, does not involve an intensification of use, and all necessary public service, access and facilities are available. 4 Section 8. Based on the testimony and evidence received, including the record before and findings of the Planning Commission, the City Council hereby approves Parking Plan 15-5 and Conditional Use Permit 15-8 to add 246 square feet of storage area on the ground floor to be connected with the ground floor restaurant (Brat & Brau) while excluding this square footage from required parking, and modifying the decision of the Planning Commission to allow for on- sale beer and wine service and consumption until 11:00 P.M. daily, subject to the following Conditions of Approval: Parking Plan 1. The use shall be substantially consistent with the applicant’s submittal reviewed and approved by the City Council on October 13, 2015 except as provided by this permit. Minor modifications that do not increase the use or create parking demand may be approved by the Community Development Director. 2. The 246 total square feet of space converted for storage on the ground floor tenant space shall be designated for use by the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue. 3. The applicant shall record on the property, in a form acceptable to the City Attorney, a covenant restricting the use of the 246 square feet added storage space to storage for the restaurant on the ground floor (Brat & Brau) at 1342 Hermosa Avenue, and acknowledging that access to and from the storage area shall be exclusively through the front restaurant establishment at 1342 Hermosa Avenue. 4. The project shall comply with the requirements of the Building, Fire and Public Works Departments, and the Los Angeles County Health Dept. Operation of the business shall comply with all applicable requirements of the Municipal Code. 5. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 6. The Planning Commission may review this Parking Plan and/or Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 7. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least sixty (60) 5 days prior to the expiration date. No additional notice of expiration will be provided. Conditional Use Permit 8. The use consisting of a restaurant with on-sale beer and wine shall be substantially consistent with submitted plans reviewed by the City Council on October 13, 2015, and as required by project conditions. Minor modifications to the floor plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation to the floor plan or seating arrangement or intensification of use, or which alters the primary function of the business, shall be reviewed and approved by the Planning Commission. 9. The business hours of operation shall be from 8:00 A.M. to 11:00 P.M. daily, at which time all customers shall vacate the premises and the doors shall be locked. 10. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010(H). 11. The provision of alcoholic beverages shall be limited to beer and wine and comply with the following: a. All alcoholic beverages shall be served in non-disposable drink ware. b. No beer or wine shall be provided “to go”. c. Signs shall be posted in a conspicuous location warning patrons of the illegality of consuming alcoholic beverages in any public place. 12. Signs shall be posted complaint with H.B.M.C. Section 8.48.060 Alcoholic beverages--Warning signs. 6 13. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 14. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 15. If the operation of the establishment poses a risk of harm to persons or property, the Police Chief may direct the presence of a police approved doorman and/or security personnel to eliminate the problem, at the owner/operators expense. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. The business shall comply in all other aspects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. 18. Live entertainment (including but not limited to amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds), excluding two acoustic musicians providing background music as allowed by the Municipal Code, and customer dancing is prohibited. Such acoustic musicians shall not be located within ten (10) feet of the façade. 19. The practice of washing and rinsing restaurant floor mats, tables, equipment, etc., or discharge of any liquids, other than stormwater, onto the public right-of-way, into the parking lot drain or storm drains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. Designation of a mop sink and provision of a grease trap shall be provided as required by the Public Works and Building Division. 20. The establishment shall not use polystyrene take-out containers, which may or may not be identified with a “No. 6” or “PS” recycle code. 21. A manager who is aware of the conditions of this conditional use permit shall be on premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 22. Exterior and interior water use shall comply with H.B.M.C. Section 8.56. Proof of compliance with water conserving devices shall be provided. 23. The project shall comply with all requirements of the City Building, Fire, and Public Works Departments and maintain conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Coastal Commission, California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California 7 Disabled Access Standards (Government Code title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). City requirements may include but not be limited to designation of a mop sink and installation of a grease interceptor. Section 9. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this Parking Plan. The Parking Plan and Conditional Use Permit shall be recorded and proof of recordation shall be submitted to the Community Development Department prior to commencement of operation or issuance of Building Permit Certificate of Occupancy. Each of the above conditions is separately enforceable and, if one of the conditions is found unenforceable by a court of law, all other conditions shall remain valid and enforceable. The Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach and its agents, officers and employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul this Parking Plan and Conditional Use Permit. The City shall promptly notify the Permittee of any claim, action or proceeding and the City shall fully cooperate in the defense. If the City fails to promptly notify the Permittee of any claim, action or proceeding, or the City fails to cooperate fully in the defense, the Permittee shall not thereafter be responsible to defend, indemnify or hold harmless the City. The Permittee shall reimburse the City for any court and attorney's fees that the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the Permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action but such participation shall not relieve the Permittee of any obligation under this Permit. Section 10. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California 8 ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0749 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 APPEAL TO THE CITY COUNCIL OF A PLANNING COMMISSION DECISION TO APPROVE, WITH CONDITIONS, A CONDITIONAL USE PERMIT AMENDMENT TO AN EXISTING BILLIARD HALL WITH ON-SALE ALCOHOL AND OUTDOOR SEATING TO ALLOW TENANT IMPROVEMENTS TO ELIMINATE THE BILLIARD TABLES AND CONVERTTHE SPACE TO A RESTAURANT WITH FULL SERVICE ALCOHOL AND OUTDOOR SEATING AT 1220 HERMOSA AVENUE (LAUREL TAVERN); AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommended Action: Alternative #1:To sustain the Planning Commission’s decision to approve an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 12:00 a.m. (midnight) daily on the interior and 11:00 p.m. daily on the outdoor dining area, among other conditions, and determine the project is categorically exempt from the California Environmental Quality Act. Alternative #2: To adopt the attached Resolution approving an amendment to an existing Conditional Use Permit to allow an existing billiard hall with on-sale alcohol and outdoor seating to be converted to a restaurant with on-sale alcohol with operation hours until 2:00 a.m. daily, or other closing time consistent with the proposed use considering the applicant is converting a billiard hall/bar to a restaurant, allow two televisions to be installed in the interior of the restaurant, and determine the project is categorically exempt from the California Environmental Quality Act. Property Information: ZONING:C-2 Restricted Commercial GENERAL PLAN:General Commercial EXISTING USE:Billiard hall with on-sale general alcohol and outdoor seating PROPOSED USE:Restaurant with on-sale general alcohol and outdoor seating HOURS OF OPERATION ALLOWED: EXISTING/PROPOSED:8:00 A.M. to 2:00 A.M. nightly/No change OUTDOOR DINING: Hermosa Beach Printed on 10/22/2015Page 1 of 7 powered by Legistar™ Staff Report REPORT 15-0749 HOURS OF OPERATION ALLOWED EXISTING/PROPOSED:8:00 A.M. to 10:00 P.M. nightly/8:00 A.M. to 2:00 A.M. nightly FLOOR AREA EXISTING/PROPOSED:213 square feet/335 square feet OCCUPANT LOAD: EXISTING/PROPOSED:157/117 PARKING: EXISTING/PROPOSED:10 spaces (3 compact)/9 (See note 1 below) ENVIRONMENTAL DETERMINATION:Categorically Exempt; Section 15301(a) 1 An ADA accessible space is proposed and will eliminate one parking space. Background: The applicant proposes a Conditional Use Permit (CUP) amendment at an existing billiard hall/bar with food service, outdoor seating, and on-sale general alcohol at 1220 Hermosa Avenue (formerly Game Changers; proposed Laurel Tavern) to allow for tenant improvements to eliminate the billiard tables and convert the space to a restaurant with on-sale general alcohol and outdoor dining. The applicant also requests that two televisions are allowed to be installed in the interior dining area. The previous operator, Game Changers, has not operated at this location for a few months, although the exact date of closure is not known. The billiard hall operates under a CUP and Parking Plan approved by Planning Commission Resolution 94-33 (Attachment 2) allowing on-sale general alcohol in conjunction with a billiard hall. Hours of operation allowed by the Conditional Use Permit are 8:00 a.m. to 2:00 a.m. nightly for the interior and 8:00 a.m. to 10:00 p.m. nightly for the outdoor seating. The previous Type 48Alcohol Beverage Control (ABC) license (no longer in effect) allowed the business to operate until 11:00 p.m. Sunday through Wednesday, 12:00 a.m. Thursday, and 2:00 a.m. Friday and Saturday. The applicant proposes to maintain the existing hours of operation until 2:00 a.m. daily. The applicant proposes to eliminate the pool tables and replace them with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave and substantially enlarge the kitchen and back of house area. The property is currently assigned an occupant load of 157, and the proposed floor plan changes will decrease the occupant load to approximately 117. The property is located on Hermosa Avenue, near the commercial center of the City. Surrounding zoning is C-2 Restricted Commercial in all immediate directions. Surrounding uses include commercial general services, snack shops, restaurants, and retail in all directions as well as legal nonconforming residential uses to the rear along Bayview Drive. On August 18, 2015 the Planning Commission held a public hearing and adopted Resolution 15-21 approving Conditional Use Permit Amendment 15-7 to allow the existing billiard hall with outdoor dining and on-sale general alcohol to be converted to a restaurant with outdoor dining and on-sale general alcohol with hours of operation until 12:00 a.m. (midnight) daily in the interior dining area and 11:00 p.m. daily in the outdoor dining area. The applicant had originally applied to maintain the Hermosa Beach Printed on 10/22/2015Page 2 of 7 powered by Legistar™ Staff Report REPORT 15-0749 existing hours of operation until 2:00 a.m. daily and has filed an appeal of the Planning commission’s decision. Analysis: Conditional Use Permit Amendment: Municipal Code Section 17.40.020 specifies criteria to be considered when evaluating a conditional use permit request. These factors are evaluated below, based on the applicant’s proposal which includes outdoor dining, modifying the floor plan, and reducing the parking available by one space in order to add an ADA accessible space. A.Distance from existing residential uses:The project is located on Hermosa Avenue, within the downtown area of the City. The majority of surrounding properties exhibit general commercial uses such as retail, services and restaurants, while a legal nonconforming residential use is located above the property in the top floor of the building and additional residential properties are located to the rear of the property along Bayview Drive. The topography of the site - steep slope from east to west - and the design of the building are such that access at the rear is not utilized by commercial patrons. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Even though the location of the business within a concentrated commercial area and its topography naturally limiting impacts on the residences to the rear, staff recommends a condition of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, from being located within the outdoor patio. Given the proximity of the open parking lot to the neighboring residences, Staff also recommends a condition of approval requiring ‘No Loitering’ signs to be posted in the parking lot. At its hearing on August 18, 2015, the Planning Commission discussed the residential property in the building, and the residential properties to the rear of the property, as reasons for limiting the operation of the outdoor dining area to 11:00 p.m. daily and requiring the windows to be shut at 10:00 p.m. daily. B.Adequacy of off-street parking facilities and streets, and distance of parking from the proposed use: A parking plan approved in 1993 allowed the required parking at the billiard hall to be reduced to a total of 10 parking spaces. The proposed improvements include elimination of one (1) parking space due to the creation of an ADA compliant parking space, leaving a total of 9 parking spaces (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the size of the back of house and reduction of the size of the seating area reduce the parking demand for the property. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. To encourage alternative modes of transportation, a 10-space bicycle rack will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area, and the business location within the downtown area, staff believes the on-site parking will not be Hermosa Beach Printed on 10/22/2015Page 3 of 7 powered by Legistar™ Staff Report REPORT 15-0749 impacted. Additionally staff recommends rescinding the existing Parking Plan resolution and incorporating all existing parking related conditions into the proposed CUP Amendment to ensure parking is adequately maintained on the property. C.Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D.The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently is allowed to operate from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area currently must close at 10:00 p.m. nightly pursuant to P.C. Resolution 94-33 (Attachment 3). The applicant is not requesting to change the operating hours allowed by the current CUP, other than allowing outdoor dining until 11:00 p.m., but rather to change the use from a billiard hall/bar to a restaurant. Section 17.40.080(B) regarding late-night alcohol beverage establishments provides specific criteria for consideration when determining whether to amend a conditional use permit for a late- night establishment (see Attachment 4): i.Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment:The proposed project involves an existing late-night alcohol serving establishment, thus no increase in alcohol serving establishments will occur. As a result of the ‘Late Night Intensification’ ordinance, the City has set a cap of 37 ‘late night alcohol serving establishments’ to be permitted to operate. Currently 40 such establishments operate in the City, a reduction of one (1) business since the codification of the late night intensification ordinance. The existing ‘late night’ establishment is legally permitted to operate until 2:00 a.m. and can do so if the property were to continue operation as a billiard hall. ii.Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The proposal will decrease the occupant load from the existing 157 to approximately 117. Additionally, a formal analysis of the occupant load will be required to be reviewed by the Building & Safety Department and Fire Department prior to occupancy of the building, and once established, cannot be increased by owner-initiated alterations. iii.Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. As a result of the Planning Commission’s decision, the hours of operation would be 8:00 a.m. to 12:00 a.m. (midnight) daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining Hermosa Beach Printed on 10/22/2015Page 4 of 7 powered by Legistar™ Staff Report REPORT 15-0749 area, with the windows closed at 10:00 p.m. The proposed floor plan changes will enlarge the kitchen and back of house facilities while reducing the square footage of the seating area. No additional square footage is proposed. Additionally, the applicant has requested to change the use of the building from a billiard hall/bar to a restaurant, thereby requiring the business to maintain sales reports of food sales to the City (See note 2 below). While the applicant’s desire to remain open to 2:00 a.m. daily may not be typical of a restaurant use and may raise concerns about their intent to be a restaurant, the proposed enlarging of the kitchen and back of house facilities, and the reduction in the total seating area are indicative of an establishment with a desire to provide food as a primary function. The Planning Commission found that the requested closing time of 2:00 a.m. was not consistent with a restaurant use, and approved the hours of operation to 12:00 a.m. (midnight) daily instead of the requested 2:00 a.m. It should be noted that the property is entitled to continue to operate as a billiard hall/bar with daily hours until 2:00 a.m. if the property were to continue to operate as a billiard hall with food service. iv.Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves conversion of an existing billiard hall/bar with on-sale general to a restaurant. Existing concentrations of on-sale establishments will not be affected. E.Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses:At the Planning Commission hearing on August 18, 2015, the applicant stated that they would install closable ‘plastic’ windows around the outdoor dining area and would close these windows at 10:00 p.m. daily to reduce the likelihood neighboring establishments and residences were disturbed by ambient noise form the building. In addition, the project is conditioned to prohibit entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, within the outdoor patio. 2 C. Restaurants with On-Sale Alcoholic Beverages. Any "restaurant" as that term is defined in Section17.04.050 <http://www.codepublishing.com/CA/HermosaBeach/> that sells, serves or allows on-sale alcohol beverages shall comply with the following: 1. If open after 11:00 p.m., the restaurant shall make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 2. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding under Section 17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food Hermosa Beach Printed on 10/22/2015Page 5 of 7 powered by Legistar™ Staff Report REPORT 15-0749 and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification under Section17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>(H), a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the monthly food to alcohol sale ratios are consistent with the ratios in Section 17.70.010 <http://www.codepublishing.com/CA/HermosaBeach/>(H). (Ord. 15-1350 §2, 2015; Ord. 12-1337 §1, 2012; Ord. 95-1130 § 7 (part), 1995: prior code Appx. A, §10-7) F.Noise, odor, dust and/or vibration that may be generated by the proposed use: Staff recommends a condition of approval prohibiting televisions and other similar equipment on the outdoor patio. The applicant has requested permission to install two televisions in the interior dining area; these televisions are unlikely to generate significant noise outside of the building. Odor, dust and/or vibration disturbances are not anticipated. G.Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate, however the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant, and the project has been conditioned to ensure these facilities are sufficient prior to occupancy. H.Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole:Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan is required. The applicant has been working with the Building Division to meet these requirements, and the project is conditioned to ensure the occupant load does not increase. Summary: The applicant seeks a Conditional Use Permit Amendment to an existing billiard hall/bar with food service, on-sale general alcohol, and outdoor dining at 1220 Hermosa Avenue (formerly Game Changers; proposed Laurel Tavern) to allow for tenant improvements to eliminate the billiard tables and convert the space to a restaurant with on-sale general alcohol and outdoor dining. The proposed modifications include a reduction in square feet of the interior seating area, an increase in square feet of the outdoor dining area, and an increase in square feet of the back of house. At its hearing on August 18, 2015, the Planning Commission determined that the proposed restaurant may operate until 12:00 a.m. (midnight) daily on the interior dining area and until 11:00 p.m. daily on the outdoor dining area while also enclosing the outdoor patio at 10:00 p.m. daily with plastic windows. The Commission questioned the applicant’s desire to keep the 2:00 a.m. daily closing time while continuing to operate as a restaurant, however it could be argued that the larger kitchen and decreased square feet of seating area compared to the previous billiard hall/bar will nevertheless place a higher emphasis on food than the previous billiard hall. For a complete look and the Staff Report from the August 18, 2015 Planning Commission hearing Hermosa Beach Printed on 10/22/2015Page 6 of 7 powered by Legistar™ Staff Report REPORT 15-0749 click on the link below: <http://hermosabeach.granicus.com/MediaPlayer.php?view_id=6&clip_id=3937&meta_id=222058> Attachments: 1.Proposed Resolution 2.P.C. Resolution from August 18, 2015 3.Planning Commission Minutes and Staff Report from August 15, 2015 4.P.C. Resolution 94-33 (Existing CUP) 5.Municipal Code Section 17.40.080 6.Legal posting 7.Radius Map 8.Applicant’s submittal 9.Outdoor Dining Matrix and Correspondence Respectfully Submitted by: Aaron Gudelj, Assistant Planner Concur: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 7 of 7 powered by Legistar™ Attachment 1 CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION RULING OF HOURS OF OPERATION UNTIL 2:00 A.M. AND APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change is use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015 at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015 the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will not increase as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing factual findings the City Council makes the following findings that the Conditional Use Permit amendment pursuant to H.B.M.C. Section 17.44.020 and incorporation the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, to be provided within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently operates from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area closes at 10:00 p.m. nightly pursuant to the CUP. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 2:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will remain at 8:00 a.m. to 2:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square feet is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council hereby approves the request for Conditional Use Permit Amendment 15-7 subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 2:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area, including bar seating. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Attachment 6: Legal Posting To: City of Hermosa Beach City Council Re: CUP 15-7 PC Resolution 94-33 1220 Hermosa Ave ‘Laurel Tavern’ Hermosa Beach City Council, We are the representatives for the team behind the new “Laurel Tavern” restaurant at 1220 Hermosa Avenue. This property has an existing Conditional Use Permit (PC Resolution 94-33) for a billiard hall with food service. The granted hours of operation are 8 a.m. to 2 a.m. daily. The property was most recently “Game Changers”, a billiard hall/sports bar. The property owner wanted to take the site in a new direction, so they brought in ACME Hospitality Group to take over the space. ACME is a Los Angeles-based restaurant and bar group which owns five establishments in the City of LA. One of ACME’s partners, Michael Leko, is a South Bay resident, and he was excited about the opportunity to invest in Hermosa Beach. This location will be called “Laurel Tavern” and will have the same menu and concept as their location by the same name in Studio City. The restaurant will have signature sandwiches, gourmet burgers, and a selection of salads and appetizers. To complement the food, Laurel Tavern has a selection of craft beers and mixology cocktails. Everything is made with quality ingredients and care. We would invite Council members to visit the existing Laurel Tavern to have an idea of the concept they are proposing. We have also attached a copy of the menu for your review. Since the existing Conditional Use Permit was specifically for a billiard hall, we applied for a CUP Amendment to change the mode and character of the establishment into a sit-down restaurant. The project will greatly expand the kitchen, reducing the customer floor area, and also turn all standing area into seated areas. The plans and the concept by definition will reduce the intensity of the use by having fewer patrons and significantly more food service. We will also secure a restaurant-type ABC license (Type 47) instead of the previously utilized bar license (Type 48) which will allow minors to enter and also prohibit smoking on the patio. These changes will allow the establishment to be more of a community asset rather than another rowdy bar. Since this is an Amendment and not a new CUP, we requested to have the same hours of operation as was previously approved – 8 a.m. to 2 a.m. Having the longer hours gives us the flexibility to open for breakfast and brunch, and to stay open late for special occasions such as New Year’s Eve or St. Patrick’s Day. It also provides a much needed late-night dining option for residents of Hermosa Beach. Many other establishments along Pier in the block between the ocean and Hermosa Avenue stay open until at least 1 a.m., making it a popular late night area. Because of the high volume of tourists and late-night visitors, we would like the flexibility to stay open late if there is demand. The kitchen would remain open at all times and at no time would this operate solely as a drinking establishment. The establishment will adhere to all rules and regulations that govern restaurants and will operate as such. The applicants operate the same model in Studio City and have done so without incident, which is further proof that they can responsibly operate an establishment with late night hours. This location has been approved for a 2 a.m. closing time until 1994, so this won’t add a new late-night use to the area. Instead, what we are requesting will bring quality food and a more family- friendly establishment to the area. The Planning Department staff supported these hours and recommended to the Planning Commission to approve interior hours of 8 a.m. to 2 a.m. daily. A motion to decide on the applicant’s request for a CUP Amendment at 1220 Hermosa Ave was heard by the Planning Commission at their August 18th, 2015 meeting. The Planning Commission approved the request; however, two conditions were placed on the CUP that the applicant would like to appeal and have modified: 1) It was stated at the hearing that the establishment would not have televisions; however, the applicants plan to have two screens behind the main service counter. The goal is not to be a sports bar but rather to have something available for people sitting at the service counter. The service counter will offer the same full menu as the other seats in the restaurant, and will not operate as a separate bar. 2) Hours of Operation were approved to be from 8:00am until 12:00am daily for the interior and 8:00am to 11:00pm daily in the exterior patio. The applicant would like City Council to consider allowing hours of operation until 2:00am in the interior (which is consistent with the existing approval and in conformance with Planning Department recommendations) and 12:00am in the exterior. We have already explained why we would like hours until 2 a.m. on the interior. Regarding the patio hours, we would like to note that the patio is entirely on private property and is under the actual roof of the building. We are going to install a movable glass front for the patio that we can open and close depending on the weather. We will close this barrier at 11 p.m. daily to mitigate any impacts related to sound. We look forward to meeting with Council on October 13th, and we hope that you will consider our request. Dafne Gokcen FE Design & Consulting 327 E 2nd Street #222, Los Angeles, CA 90012 (213) 687-6963 x207 dafne@fedesignandconsulting.com CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Date: October 13, 2015 To: Honorable Mayor and Members of the City Council From: Ken Robertson, Director, Community Development Department Subject: Supplemental – Proposed Resolutions for Laurel Tavern at 1220 Hermosa Avenue Attached are staff’s proposed two alternative Resolutions to replace the previously attached resolution to be consistent with the recommended alternatives in the staff report. Attachment 1(Alternative #1) CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION AND APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change in use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015, at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015, the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. On September 8t, 2015 the applicant filed an appeal of the Planning Commission’s decision to limit indoor hours of operation to 12:00 A.M. (midnight) daily and limit the outdoor patio to 11:00 P.M. daily, requesting consideration of 2:00 A.M. daily indoors and 12:00 midnight for the patio, and also requesting a that a maximum of two televisions be allowed Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, and the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will decrease as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space, which will eliminate one parking spot, and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing the City Council makes the following findings regarding the Conditional Use Permit amendment, pursuant to H.B.M.C. sections 17.40.020 and incorporating the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, from being located within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property will operates from 8:00 a.m. to 12:00 a.m. daily, as opposed to closing at 2:00 a.m. currently, while the outdoor seating area will close at 11:00 p.m. nightly pursuant to the CUP, as opposed to 10:00 p.m. currently. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 12:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to approximately 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will be from 8:00 a.m. to 12:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area, with the windows closed at 10:00 p.m. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square footage is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: Plastic windows will be closed at 10:00 p.m. on the outdoor patio and entertainment, music, speakers, television, and audio or visual media or any type will not be allowed on the outdoor patio. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council denies the the appeal and sustains the Planning Commission’s decision for a Conditional Use Permit Amendment subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 12:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area.. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Attachment 2 (Alternative #2) CC RESOLUTION 15-X A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MODIFYING THE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) TO MODIFY CONDITIONS TO ALLOW INSIDE HOURS UNTIL 2:00 A.M. DAILY AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change is use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015 at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015 the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. . On September 8, 2015 the applicant filed an appeal of the Planning Commission’s decision to limit indoor hours of operation to 12:00 A.M. (midnight) daily and limit the outdoor patio to 11:00 P.M. daily, requesting consideration of 2:00 A.M. daily indoors and 12:00 midnight for the patio, and also requesting a that a maximum of two televisions be allowed Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will not increase as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing factual findings the City Council makes the following findings that the Conditional Use Permit amendment pursuant to H.B.M.C. Section 17.44.020 and incorporation the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, to be provided within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property currently operates from 8:00 a.m. to 2:00 a.m. daily while the outdoor seating area closes at 10:00 p.m. nightly pursuant to the CUP. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 2:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will remain at 8:00 a.m. to 2:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square feet is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: No special precautions are noted. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council hereby approves the request for Conditional Use Permit Amendment 15-7 subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The permitted hours of operation for the interior dining areas shall not exceed 8:00 a.m. to 2:00 a.m. daily. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area, including bar seating. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 13th day of October, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY From: Claudia Berman [mailto:its_42@yahoo.com] Sent: Sunday, October 25, 2015 9:41 AM To: City Council; Elaine Doerfling Subject: Comment on Agenda item 5.B. REPORT 15-0749 Laurel Tavern Elaine, If it's not to late, can you please add this letter to Tuesday's agenda? Thank you! Dear Hermosa Beach City Council, Please accept the Planning Commission’s recommendation to have a 12pm close for Laurel Tavern. Other restaurants close even earlier in Hermosa (e.g. The Rockefeller, Hook & Plow, and Chef Melba). 12-2PM hours of operation have turned some restaurants into, not just bars, but clubs specifically marketing to non-residents and non-tourists. Clubs with DJs target a very young, late night crowd, and are VERY profitable due to the huge amounts of alcohol that can be sold. But the reality is that Hermosa Beach demographics have changed, according to the Southern California Association of Governments profile on Hermosa Beach (page 5). http://www.scag.ca.gov/Documents/HermosaBeach.pdf In 2000, almost 40% of Hermosa residents were 21-34. That was the largest age group. In 2014 that number dropped to 24%. The population has shifted in two directions: Older and Younger. The largest age group is now 35-54 at 36%. 55 and older and the 21 and under age group have increased as well. Hermosa has changed, and the businesses downtown need to change with it in order to better support the people who live here. I’m very concerned that Laurel Tavern will at some point feel compelled to operate more like American Junkie and Sharkeez, since there’s a lot of money to be made by operating like those businesses. By keeping traditional restaurant hours, Laurel Tavern’s business model will need to focus on being a restaurant and in doing so will appeal to the people who live here. Sincerely, Claudia Berman Hermosa Beach Resident Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0731 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 RESOLUTION APPROVING CHANGES TO MEMORANDA OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911), PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION, MANAGEMENT EMPLOYEES ASSOCIATION, HERMOSA BEACH FIREFIGHTERS ASSOCIATION, POLICE MANAGEMENT ASSOCIATION, AND POLICE OFFICERS’ ASSOCIATION (Continued from meeting of October 13, 2015) (Interim Human Resources Manager Bob Blackwood) Recommended Action: It is recommended that the City Council adopt the attached resolution approving the Memoranda of Understanding between the City and the General &Supervisory Employees’Unit (Teamster Union, Local 911),Professional and Administrative Employees Association,Management Employees Association,Hermosa Beach Firefighters’Association.Hermosa Beach Police Management Association (Police Captain and Lieutenants), and the Hermosa Beach Police Officers’ Association. Background: The existing Memoranda of Understanding (MOU)with each of the above noted bargaining units expired June 30,2015.City employees have not received any increases since 2009.In the immediate past MOU (2012-2015),employees began to pay the “employee portion”of the CalPERS retirement costs and received a salary off-set coincidental to those payments (9%for Sworn Police & Fire; 7% for non-sworn employees). A recent compensation and classification study showed that the City of Hermosa Beach’s employees are,on average,5%below the market at the 50th percentile.It is staff’s intent to update the market survey to capture the impact that this increase,as well as any increases that have been granted in survey cities has had on the City’s market position.We will also be updating class specifications as recommended by the study and reviewed by the various Associations. Analysis: The City Council provided direction to staff to meet and confer with representatives of these Hermosa Beach Printed on 10/22/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0731 The City Council provided direction to staff to meet and confer with representatives of these employee groups to discuss wages,hours,and other terms and conditions of employment contained in the 2013 -2015 Memoranda of Understanding that expired June 30,2015.The parties have reached agreement within the authority provided by the City Council.The terms of these agreements are described below.The membership of each of the above listed bargaining units have met and ratified the tentative agreement.Those agreements (MOU)are now submitted to the City Council for approval. The negotiated changes include: 1.Term of each of the agreements is July 1, 2015 through June 30, 2016 (one year). 2.A 5.00% base salary increase effective July 1, 2015 for all units. Also included in each unit are specific housekeeping language changes and policy clarification items that reflect existing practice as indicated below. General & Supervisory Employees’ Unit (Teamster, Local 911) A.Article 17/Probation: a.Allows for an extension of 12 month probation for up-to an additional 6 months. B.Article 24/Lockers: a.Clarifies that City provided lockers are not “private.” C.Article 27/Hours & Overtime: a.Provides detail regarding the work-period for various shifts (ensures compliance with Federal law (FLSA) D.Article 29/Scheduling (in Police Department for Police Service Officers and Community Service Officers.): a.Provides consistency for shift trade dates for non-sworn personnel in the Police Department. E.Article 47/Holidays: a.Clarifies existing practice regarding overtime for personnel whose regular shift falls on a City designated holiday and those who work on a holiday on other than a regularly scheduled day (i.e.overtime shift).Also clarifies date holiday is celebrated for shift personnel. b.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve. Professional & Administrative Employees’ Unit A.Article 9/Superior Performance Pay a.Article title changed to “Merit Pay”for consistency with CalPERS reporting Hermosa Beach Printed on 10/22/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0731 requirements. B.Article 18/Holidays: a.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve (same as item “E” above for Teamster Unit). C.Article 26/Full Understanding, Modification, Waiver a.Revised to make consistent with the same language in the Teamster Unit. Management Employees’ Unit A.Article 2/Compensation a.Includes the recently created positions of Human Resources Manager and Community Resources Manager. B.Article 7/Assistant City Manager Premium Pay a.Article title changed to “Temporary Upgrade Pay”for consistency with CalPERS reporting requirement. C.Article 15/Vehicle Allowance a.Clarifies current practice that Vehicle Allowance NOT provided for any employee hired after January 1, 2013. Fire Association A.Article 21/Temporary Upgrade Pay/Paramedic Coordinator Premium/Special Assignment Pay: a.Modified title of existing additional duties premium pay categories for consistency with CalPERS reporting requirements. Police Management Association A.Article 15 - Insurance Coverage a.Caps the City’s contribution toward the employee’s medical coverage premium at the 2015 rate until any future premiums exceed that 2015 rate.This change accounts for the City negotiating a lower renewal rate for 2016. B.Article 23 - Jury Duty a.Adds jury duty language to the Police Management MOU to be consistent with the same language in other MOUs.Even though this was not in the previous MOUs, members in this unit were, and are, entitled to jury duty pay. C.Article 31 - Physical Fitness Time a.This language,which is the same as in Article XX of the POA MOU,was added to reflect current practice for police Captain and Lieutenant. Hermosa Beach Printed on 10/22/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0731 Police Officers’ Association A.Article 15 - Insurance Coverage a.Caps the City’s contribution toward the employee’s medical coverage premium at the 2015 rate until any future premiums exceed that 2015 rate.This change accounts for the City negotiating a lower renewal rate for 2016. B.Article 25 -Peace Officer Standard and Training (POST)Certificate Pay &Maintenance of Benefits. a.Clean-up language.Once an officer obtains POST (Police Officer’s Standards and Training)certification based on years’service and education level (i.e. Bachelors’or Masters’degree),they are not required to “recertify”that they possess those years’ service and education. Fiscal Implications: The total fiscal impact for the 2015-16 fiscal year is as follows: General & Supervisory Unit:$174,655 Professional & Admin. Employees:$117,955 Management Employees:$ 56,945 Police Management Assoc.:$ 21,490 Firefighters’ Association:$121,790 Police Officers’ Association:$253,355 TOTAL:$746,190 Funding for this increase is assigned in the fund balance and is not budgeted in each department. Following approval, the amount for each department will be calculated and appropriated. Attachments: 1.Resolution 2.General & Supervisory Unit MOU 3.Professional & Administrative Employees’ MOU 4.Management Employees’ MOU 5.Firefighters’ Association MOU 6.Police Management MOU 7.Police Officers’ Association MOU Respectfully Submitted by: Robert A. Blackwood, Interim HR Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 4 of 4 powered by Legistar™ RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE GENERAL & SUPERVISORY BARGAINING UNIT (TEAMSTER UNION, LOCAL 911); PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ASSOCIATION; MANAGEMENT EMPLOYEES ASSOCIATION; HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION AND THE POLICE MANAGEMENT ASSOCIATION WHEREAS, employees of the City of Hermosa Beach, California represented by the General & Supervisory Employees Unit; Professional and Administrative Employees, Management Employees, Hermosa Beach Firefighters Association and Police Management Bargaining Unit have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and terms and conditions or employment; and, WHEREAS, the above personnel have selected certain individuals to represent them; and WHEREAS, Employee and Management representatives have jointly negotiated changes to the Memoranda of Understanding which has been ratified by a majority vote of the members of the; General & Supervisory Employees’ Unit; Professional & Administrative Employees’ Association; Management Employees’ Association; Firefighters’ Association; and Police Management Group; and WHEREAS, the Employee and Management representatives have mutually agreed to recommend that the City Council adopt these changes to the Memoranda of Understanding. NOW, THEREFORE, the City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding to be effective for the period of July 1, 2015 through and including June 30, 2016 with each of the aforementioned Bargaining Units and authorizes the City Manager to execute each Memorandum of Understanding on behalf of the City. BE IT FURTHER RESOLVED, that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED AND ADOPTED THIS 13TH DAY OF OCTOBER 2015 __________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: ________________________________ _________________________________ City Clerk City Attorney MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES’ UNION, LOCAL 911 GENERAL & SUPERVISORY EMPLOYEES’ BARGAINING UNIT July 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE ACCESS TO WORK STATION ...................................................................................................................... 4 AGENCY SHOP .......................................................................................................................................... 5 ARBITRATION .......................................................................................................................................... 29 BEREAVEMENT LEAVE ............................................................................................................................. 19 BULLETIN BOARDS .................................................................................................................................... 4 CHECK CASHING ....................................................................................................................................... 7 CITY/UNION MEETINGS ............................................................................................................................. 6 COMPENSATORY TIME............................................................................................................................. 20 CONSTITUTIONALITY .................................................................................................................................. 2 DEFERRED COMPENSATION ....................................................................................................................... 7 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................................... 27 EDUCATIONAL INCENTIVE ........................................................................................................................ 14 EMPLOYEE INFORMATIONAL BOOKLET ........................................................................................................ 7 FULL UNDERSTANDING, MODIFICATION, WAIVER ........................................................................................ 1 GRIEVANCES/APPEAL OF DISCIPLINE ....................................................................................................... 27 HEALTH AND WELFARE ........................................................................................................................... 22 HIGHER CLASSIFICATION PAY .................................................................................................................. 14 HOLD HARMLESS ...................................................................................................................................... 5 HOLIDAYS ............................................................................................................................................... 20 HOURS AND OVERTIME ............................................................................................................................. 8 JOB DESCRIPTIONS AND CLASSIFICATIONS ................................................................................................. 5 JOB SHARING ........................................................................................................................................... 7 JURY DUTY ............................................................................................................................................. 19 LAYOFF .................................................................................................................................................. 23 LOCKERS .................................................................................................................................................. 7 LONG TERM DISABILITY ........................................................................................................................... 22 LONGEVITY PAY ...................................................................................................................................... 16 MAINTENANCE OF MEMBERSHIP ................................................................................................................ 5 MANAGEMENT RIGHTS .............................................................................................................................. 2 MILITARY LEAVE PAY .............................................................................................................................. 20 MUTUAL RECOMMENDATION ...................................................................................................................... 1 NON-DISCRIMINATION ............................................................................................................................... 4 PARTIES TO MEMORANDUM ....................................................................................................................... 1 PAYROLL DEDUCTION ............................................................................................................................. 12 PREMIUM PAY ......................................................................................................................................... 16 PROBATION .............................................................................................................................................. 6 PRODUCTIVITY .......................................................................................................................................... 6 PROPER CLASSIFICATION COMPENSATION ............................................................................................... 14 PUBLIC WORKS STANDBY PAY ................................................................................................................ 15 REASONABLE NOTICE ............................................................................................................................... 4 RECOGNITION ........................................................................................................................................... 1 REDUCED HOUR POSITIONS ...................................................................................................................... 9 REDUCTION IN LIEU OF LAYOFF ............................................................................................................... 25 REPORT PAY AND COURT PAY ................................................................................................................. 12 REST PERIOD ........................................................................................................................................... 7 RETIREMENT........................................................................................................................................... 21 RETURN TO WORK FROM LAYOFF ........................................................................................................... 24 SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS ................................................................... 10 SCOPE OF REPRESENTATION..................................................................................................................... 1 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY ...................................................... 26 SENIORITY ................................................................................................................................................ 6 SHIFT DIFFERENTIAL ............................................................................................................................... 13 SICK LEAVE ............................................................................................................................................ 18 STEWARDS ADMINISTRATIVE LEAVE ......................................................................................................... 12 TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT ..................................................................... 6 TERM OF AGREEMENT ............................................................................................................................. 30 UNIFORMS .............................................................................................................................................. 11 VACATIONS ............................................................................................................................................. 18 WAGE RATE ........................................................................................................................................... 12 1 General & Supervisory Employees MEMORANDUM OF UNDERSTANDING FOR THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT ARTICLE 1 – PARTIES TO MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement", has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management", and the CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911, hereinafter referred to as the "Union". ARTICLE 2 – RECOGNITION The City recognizes the Union as the exclusive bargaining representative for all employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to Members of the Union. ARTICLE 3 – MUTUAL RECOMMENDATION This Agreement constitutes a mutual recommendation by the parties to the City Council. This Agreement shall become effective upon approval by the City Council of the City. ARTICLE 4 – SCOPE OF REPRESENTATION The scope of representation of the Union shall include all matters relating to employment conditions and employer-employee relations including wages, hours and other terms and conditions of employment. ARTICLE 5 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the 2 General & Supervisory Employees parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 6 – CONSTITUTIONALITY If any section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Agreement. The Union, through the use of its legal staff, will defend the City against any lawsuits brought about or due to any item of this Agreement. It is understood that the City will not have to pay any of the costs of defense of this Agreement. ARTICLE 7 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Union, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 3 General & Supervisory Employees 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 4 General & Supervisory Employees 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 8 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association Membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department Head, Personnel Director or the City Manager in a timely manner. ARTICLE 9 – REASONABLE NOTICE It is mutually understood and agreed that a copy of the City Council and/or Civil Service Board Agenda for each meeting be sent via e-mailed (via the United States postal service) to each authorized representative of the recognized employee organization shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Civil Service Board may act. ARTICLE 10 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Union the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Union Business Representative or Shop Steward during the working hours of said employee and efforts will be made to minimize work time spent by either the Shop Steward or employee. It is agreed that the Chief Shop Steward shall be permitted to conduct a reasonable amount of Union business regarding grievances/appeals during working hours (such time to be logged) without loss of pay and that the Union may use City facilities to conduct meetings when such facilities are available. ARTICLE 11 – BULLETIN BOARDS Through a Letter of Agreement, the City and Union agree to specifically prescribe the location of a reasonable number of bulletin board locations where the recreational, health and welfare, social affairs, notices of meetings or elections and appointments and results of elections. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. 5 General & Supervisory Employees ARTICLE 12 – AGENCY SHOP A. All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Union in good standing for the term of this Agreement or pay a monthly service fee equal to Union dues to the Union. B. Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Union, however, such employee shall be required to pay a monthly sum equal to Union dues to one of the charitable organizations listed below in the same manner as state in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 13 – MAINTENANCE OF MEMBERSHIP All employees who are Members or who have made application for Membership as of July 1, 1978 and employees who thereafter become Members shall remain as Members in good standing of the Union as a condition of employment for the term of this Agreement. It is agreed that for the term of this Agreement no other employee organization may seek representation nor may the City recognize another employee organization or petition for an election. ARTICLE 14 – HOLD HARMLESS The Union, through the use of its legal staff, will defend the City against any lawsuits brought about because of the provisions of Article 13. ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS A. City and Union reaffirm their mutual intent to regularly review job descriptions and formal class specifications in order to update existing specifications. B. It is further agreed that when a class specification is created, the City and Union will meet and attempt to reach Agreement on the proposed classification, pay and job description. 6 General & Supervisory Employees ARTICLE 16 – CITY/UNION MEETINGS Commencing July 1, 2000, it is agreed that the Management Team will meet with the Union Representative(s) when requested by the Union to best effect implementation of this document. ARTICLE 17 – PROBATION A. All employees covered by this Agreement shall have a probationary period of twelve (12) months (not subject to extension). Upon the recommendation of the Department Director and with the approval of the City Manager, an employee’s probation may be extended for up to six (6) months. Upon completion of the probation the employee shall be given a salary step increase. B. Probationary employees, whether new hires or promotional, shall be formally evaluated every three (3) months. C. All new hires may make application for Union Membership as of their date of employment with the City. The City will notify the Union in writing of all new hires. ARTICLE 18 – SENIORITY A. Seniority shall be the determining factor in all acting appointments, promotions, and transfers within the unit. Seniority as herein applied shall be defined as the last date of hire with the City, and as applied shall consist of the following factors: 1. Qualifications and Ability 2. Physical Fitness 3. Length of Continuous Service B. When 1 and 2 are relatively equal, length of continuous service shall govern. C. This principle of seniority shall not apply to any employee with less than one (1) year of continuous service with the City or with less than six (6) months of service in his most recent job classification. D. Seniority shall be terminated by discharge or other termination of employment (except in cases of layoff). ARTICLE 19 – TEMPORARY, SEASONAL AND SUMMER YOUTH EMPLOYMENT The hiring of temporary employees shall be governed by the provisions of the Hermosa Beach City Code. ARTICLE 20 – PRODUCTIVITY 7 General & Supervisory Employees The City and the Union mutually agree to continually seek means of increasing productivity among the several all City departments. ARTICLE 21 – JOB SHARING Subject to Civil Service hiring requirements, City may allow employees to job share one permanent position on a voluntary basis. Such positions are subject to the provisions of this Memorandum of Understanding provided however that the City paid health and dental premiums or equivalent thereof, shall cover the one position, for employee only. These employees shall have their pay calculated on an hourly basis and shall accrue Vacation/Holiday/Sick Leave and employee Benefits Option proportional to regular hours worked. Designated hourly wage shall be equally reduced for each employee by the amount required to pay for the second benefit package. ARTICLE 22 – CHECK CASHING Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or Credit Union of the employee's choice. ARTICLE 23 – DEFERRED COMPENSATION Each Union Member, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 24 – LOCKERS Consistent with past practice, City agrees to continue to provide lockers to employees covered by this Agreement, who are required to report to duty in uniform, for the purpose of storing and securing personal property. Employees accept responsibility for the cleanliness of said lockers. City supplied lockers are the property of the City and employees assigned a locker have no expectation of privacy. ARTICLE 25 – EMPLOYEE INFORMATIONAL BOOKLET Each department shall provide the employees working within that department an information sheet defining department rules and procedures for use of Sick Leave, Vacation, paid time off, etc. ARTICLE 26 – REST PERIOD A. Employees shall be allowed one (1) fifteen (15) minute rest period in accordance with departmental rules during each half of the regular workday or regular work shift. Employees working twelve (12) hour shifts shall receive three (3) fifteen (15) minute rest periods per shift. 1. These rest periods will not be taken at the beginning or end of either half of the regular workday or work shift. 8 General & Supervisory Employees 2. Rest periods may not be accumulated, nor shall such rest periods have any monetary value if unused. 3. Breaks must be taken on the work site or at a City facility although it is recognized that purchases may be made in the vicinity during the rest period. ARTICLE 27 – HOURS AND OVERTIME A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 Monday through Friday schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirements 2. For employees working a Monday through Friday 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. The work week for employees working other than a Monday through Friday schedule shall be defined in such a manner as to comply with FLSA work period requirments. The “9/80” schedule provides eighty (80) scheduled hours in a 14-day (two week) cycle where (1) one week the employee works four 9-hour work-days and one 8-hour workday, and (2) the subsequent week consists of four 9-hour work-days with one day off. The “work week” for FLSA overtime purposes shall be astablished as four hours into the shift of the eight-hour day and in such a manner that no Consecutive seven-day (168 hour) period shall exceed 40 hours. 3. For employees working a 3/36 schedule: commencing at 0001 hours Sunday and terminating at 2400 hours Saturday. Each employee assigned a The 3/36 schedule shall be established in such a manner , shall have their particular work week specified so as to be in compliance with the Fair Labor Standards Act (FLSA) regarding overtime. B. The City agrees to pay all Union Members time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of their regularly scheduled workweek. C. In determining an employee's eligibility for overtime compensation in a workweek, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked (this does not apply for mandatory overtime where the employee receives less than twelve (12) hours notice). For this purpose, paid leaves of absence and unpaid leaves of absence include: 1. "A” Time 2. Sick Leave 9 General & Supervisory Employees 3. Jury Duty 4. Military Leave For example, if an employee is scheduled (with more than 12 hours’ notice) to work overtime at the end of their shift for three hours and takes two hours sick time during that same workday, the employee would receive straight time for the first two extra hours and time and one-half for the remaining one hour. If, however, the employee is held-over without notice, he or she would receive time and one-half for all extra hours. D. The City and Union agree that employees covered by this Agreement who are subject to the biannual daylight savings time changes will not be eligible for compensation or be subject to loss of paid time because of the change in hours. E. If an employee works on a holiday that falls on their regular workday the employee shall receive compensation at a rate of time and one half in addition to their regular rate of pay for that day. The effect of this is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either compensatory time off or pay for those hours. F. If an employee works on a holiday that falls on their regular day off, the City shall compensate the employee at the rate of time and one-half their regular rate of pay for all hours worked that day. In addition, the employee will accrue Holiday comp time for the holiday. The effect of this is to pay two and one-half times the employees’ regular rate of pay. G. If a holiday falls on the employee’s regularly scheduled day off and the employee does not work that day, the employee shall accrue Holiday Comp time for the holiday in accordance with the holiday schedule based on the employee’s regular work schedule. H. All overtime for Police Service Officers shall be distributed in the following manner: Seniority shall be the determining factor in all overtime. All overtime shall be offered to the most senior officer first with the following exceptions: 1. To meet immediate staffing levels, i.e. being held over for an unforeseen heavy workload or immediate emergency. 2. In the event that there is a female in custody and no female PSO is on duty, then the closest female PSO shall be offered the overtime. Closest refers to the PSO’s geographic location to the City, in which seniority shall not apply. 3. Seniority shall remain the determining factor in signing up for scheduled overtime (sign-up sheets). Once a PSO signs up for scheduled overtime, he or she may be bumped by a more senior PSO with three days’ notice. 10 General & Supervisory Employees The bumping PSO shall make every effort to contact the PSO bumped to advise them of the situation. In all cases, priority (without regard to seniority) shall be given to the PSO who signs up for the entire shift. 4. Once a PSO signs up for an overtime slot, he or she is responsible for fulfilling that assignment unless he or she calls in sick. The PSO cannot remove their name from the sign-up sheet unless they find a replacement or get approval from the PSO Supervisor. ARTICLE 28 – REDUCED HOUR POSITIONS A. Subject to Civil Service hiring requirements, City may hire employees in permanent positions of at least twenty (20) hours/week but less than forty (40) hours/week; such positions are subject to the provisions of this Memorandum of Understanding provided however that City paid Medical and Dental premiums shall cover the employee only. These employees shall have their pay calculated on an hourly basis and shall accrue vacation/holiday/sick leave proportional to regular hours worked. Said employees are subject to the Agency Shop clause. B. Completion of a probationary period in a position of at least 20 hours/week is applicable to any/all such positions; seniority shall accrue from date of appointment regardless of hours worked (at least twenty (20) hours/week and up to forty (40) hours/week). C. Appointments to "Reduced Hours Positions" shall be processed on a Personnel Action form which shall designate the number of hours to be worked. There shall be an annual review of the average hours worked. D. Employees in "Reduced Hours Positions" shall be given consideration for all full time positions before consideration of other hiring to fill full time positions. E. City may create such positions; employees may volunteer to occupy such positions. No permanent forty (40) hour employee may be required to accept a less hours/week position. ARTICLE 29 – SCHEDULING FOR POLICE DEPARTMENT AND PUBLIC WORKS A. Community Services Division 1. Community Services Officers a. a. Police Department personnel assigned to the field operations of the Community Services Division shall have four (4) quarterly shift changes per twelve month period These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1) June, July, August 2) September, October, November 11 General & Supervisory Employees 3) December, January, February 4) March, April, May be scheduled on a rotating four month basis with starting dates of January 16th, May 16th, and September 16th. Shifts will be assigned on the basis of seniority. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a workweek as defined in Article 27. c. Union and Management agree that in the event there is a change in hours or the number of positions, directed by policy, a new schedule will be negotiated. 2. Community Services Field Supervisors a. Community Services Field Supervisors are not included in the Community Services Field Officer’s schedule rotation and their schedule will be established according to the Department’s needs. b. When schedule rotation results in an employee working more than forty (40) consecutive hours, that employee will be paid time and one-half overtime for all hours worked in excess of forty (40) hours in a work week as defined in Article 27. B. Jail/Records DivisionsPolice Service Officers/Lead/Supervisors: 1. The following rules shall apply for the purpose of shift selection by all Union employees working in the Police Department Jail division: a. Seniority shall be the determining factor. b. For the purpose of shift selection, seniority shall be defined as: (1) Length of continuous service within the classification, to commence begin with the hire date of said classification. (2) Test score of the classification. (3) If Section "a” is equal, then Section "b" shall be the determining factor in seniority. 2. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first 12 General & Supervisory Employees month of each quarter, except for the month of September, which shall begin on the second Sunday of the month due to the Labor Day Holiday. The quarters shall run as follows: 1) June, July, August 2) September, October, November 3) December, January, February 4) March, April, May Changes of shift shall be three (3) times yearly in the months of January, June, and September. The Department will make a reasonable attempt to post the schedule thirty (30) days prior to the effective date of the rotation. 3. Union employees must change their shift at least once within that year, unless Management and the employee mutually agree that the employee may remain on the same shift. 4. The City and the Union agree that where Police Department Management determines there is a legal obligation to provide and staff Police Department services, such staffing shall be accomplished. The Union and Police Department Management agree to meet and confer to discuss options of meeting such staffing requirements. C. Public Works Department 1. Public Works employees working in field operations shall work a 5/40, 9/80 or 4/10 schedule as determined by mutual Agreement between the City and Union. ARTICLE 30 – UNIFORMS A. The City shall continue to provide uniforms to all Union Members in the Public Works Department in accordance with past practice or as may be modified by Agreement with the Public Works Director and approved by the City Manager. B. All Union Members assigned to work in the Police Department, who are either required to work in uniform or maintain a serviceable uniform, shall be provided with the department prescribed initial clothing necessary to perform their assignment, including shoes and jacket. C. After the employee has twelve (12) months of continuous service, the City shall then provide $40.00 per month for the purpose of uniform maintenance and replacement. D. Uniforms shall be worn and maintained in conformance with established department standards. 13 General & Supervisory Employees ARTICLE 31 – WAGE RATE A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: 1. Effective July 1, 2015, by 5%. 42. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” B.. The City and the Union agree that salary steps for all classifications are “1” through “5”, each step to be one (1) year apart. Merit increases shall be effective at the beginning of the next pay period following the employee's anniversary of their date of hire (1st or 16th of the month). C. Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, appointment may be made at a higher step. D. All employees shall be eligible for advancement through the steps based on merit. In cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one-year intervals. Such advancement shall establish a new anniversary date for future advancements. E. The Union and City agree to the concept that all employees covered by this Agreement should receive a performance review at least annually. ARTICLE 32 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct moneys and remit to the Union as authorized by employee Payroll Deduction Authorization a deduction for dues, providing there is not more than one deduction per pay period. ARTICLE 33 – STEWARDS ADMINISTRATIVE LEAVE A. The City shall provide a total of one (1) shift per steward per year for use in attending employer-employee related seminars, conferences, etc., with the concurrence of the Personnel Human Resources Department. It is agreed that for the purposes of this section, the maximum number of Stewards who are eligible shall be limited to five (5).B. The Union will provide the City with a written list of Stewards upon request by the City. 14 General & Supervisory Employees ARTICLE 34 – REPORT PAY AND COURT PAY A. Report Pay is that pay for all time worked, or reported to work, after the employee, having completed his last regular scheduled shift, left the work location and is requested to report to work from their domicile. Report Pay shall be equally distributed per department and not per section, if the emergency is not of a specific nature, providing the employee is qualified. Each Department shall establish a uniform "Call-Out" policy and procedure for emergencies. The policy shall include, but not be limited to: (1) Equal distribution for call-outs of qualified employees, and (2) establishment of voluntary call-out lists. It is understood that any employee who declines a "call-out" will be removed from the voluntary list and will not be eligible for replacement on that list for a period of six (6) months. B. It is agreed that all employees shall receive either a minimum of four (4) hours report pay/accrued Compensatory Time or time and one-half (1-1/2) in pay or accrued Compensatory Time, whichever is greater, for any and all call-outs. Such pay received shall be considered as full compensation for said call-out and shall not be considered as hours worked for calculation of FLSA overtime. C. It is further agreed that all employees subpoenaed to court while on an off-duty status shall receive either a minimum of three (3) hours pay/accrued Compensatory Time or time and one-half (1-1/2) for actual hours spent in court, or while in an on-call status, whichever is greater. Such pay received shall be considered as full compensation for time so spent and shall not be considered as hours worked for calculation of FLSA overtime. ARTICLE 35 – SHIFT DIFFERENTIAL A. All employees covered by this Agreement working the swing shift shall receive sixty-four cents (.64) per hour Shift Differential Pay. All employees working the graveyard shift shall receive seventy-four cents (.74) per hour Shift Differential Pay. The parties understand that this payment is reportable to PERS and is “PERSable.” B. It is agreed that for the purpose of determining eligibility for Shift Differential Pay, the swing shift commences at 3:00 P.M., and the graveyard shift commences at 11:00 P.M. In order to be eligible for Shift Differential Pay, the assigned shift must have four (4) or more hours after commencement of the shift for which the Member claims Shift Differential Pay. Any employee who is compensated at the rate of one and one-half times their regular rate of pay shall not be eligible for Shift Differential Pay (except for Holidays worked as a part of the employee's regular schedule). C. Police Department 1. It is agreed that in the Police Department the Police Service Officers and Community Services Officers working any shift shall be paid during their lunch break and rest period, subject to recall to work at any time should the need arise. 15 General & Supervisory Employees 2. Lunch breaks shall be taken as close as possible to the middle of the regular work shift. Rest periods shall be taken during each half of the regular work shift. Lunch breaks and rest periods shall be subject to the following conditions: a. They shall not be taken at the beginning or end of either half of the regular work shift. b. They shall not be accumulated nor shall they have any monetary value if unused. c. They must be taken on the work site or within the Police Department/Base III facility although it is recognized that purchases may be made in the vicinity. 3. It is further agreed that supervisors shall make every effort to ensure that the employee receives said rest periods and lunch breaks. ARTICLE 36 – TEMPORARY UPGRADE PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or relief shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. Community Service Officers assigned temporarily temporary upgrade pay as a Supervisor will receive 5% above their regular salary. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.” ARTICLE 37 – PROPER CLASSIFICATION COMPENSATION Upon promotion, step increases shall be calculated based on the anniversary date of the promotion. ARTICLE 38 – EDUCATIONAL INCENTIVE A. The City agrees that Union Members who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees, books, and tuition (up to CSU rates, including summer sessions) paid by the City in advance subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the said courses or if the employee leaves City employment during the semester they are enrolled and received payment. 16 General & Supervisory Employees B. For employees hired after March 1, 1994, reimbursement of tuition shall be on a “pro-rated” basis depending upon the number of hours an employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement; half time @ 50% reimbursement, etc.). C. International Conference of Building Officials (ICBO) Certificate Pay 1. The City shall pay a one- time bonus of $300/certificate/person for holders of International Conference of Building Officials (ICBO) Certificates; said bonus paid for each such Certificate commencing with the second one; Certificates eligible for bonus are: Building Inspector Electrical Inspector Plumbing Inspector Mechanical Inspector Combination Inspector Plans Examiner Uniform Fire Code Rehabilitation/conservation Inspector 2. The City shall reimburse the employee for certification and re-certification costs associated with certification examinations. 3. The parties understand that this pay increment is reportable to PERS as compensation and is “PERSable.” ARTICLE 39 – PUBLIC WORKS STANDBY PAY A. AFTER HOURS EMERGENCY RESPONSE 1. Qualified employees may be assigned, at the discretion of the Public Works Director or Designee, to Standby Duty for after hours emergency response. 2. Standby Duty shall be assigned to one employee for a period of seven (7) calendar days at the rate of one hundred and seventy-five dollars ($175.00) per week. 3 While on Standby Duty, the assigned employee shall: carry a department provided pager; respond via telephone within ten (10) minutes to any page; and report fit-for-duty within twenty (20) minutes following receipt of call-out information. The employee shall receive additional compensation for all hours worked pursuant to Article 34 B, “Report Pay.” 4. To be eligible for Standby Duty assignment an individual must: 1) have adequate knowledge of the City’s sewer system, the ability to trouble shoot and operate the sewer rodder, and/or 2) possess a working knowledge of the irrigation systems and operate a chainsaw for tree clearing. 17 General & Supervisory Employees 5 Have the ability to drive/operate the cat, backhoe and dump trucks, and/or 6. Have a working knowledge of all electrical and street lighting systems. The Public Works Superintendent shall certify that an individual possesses the required skills. The parties understand that the stipends set forth in this article are not reportable to PERS as compensation and are not “PERSable.” B. ABSENCE OF PUBLIC WORKS If the Public Works Superintendent is absent for more than a seven (7) calendar day period, an assigned employee will perform the normal duties of the Superintendent, including being on a 24 hour pager and will be compensated at the rate of One hundred and seventy-five dollars ($175.00) per week. In the event that the assigned employee handles the emergency directly, Article 34 B Report Pay will apply. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” ARTICLE 40 – LONGEVITY PAY Employees hired prior to August 1, 1983 will continue to receive Longevity Pay of 10.25%. This amount is reportable to PERS as compensation and is “PERSable.” ARTICLE 41 – PREMIUM PAY A.. Training Premium 1. Police Service Officers and Community Service Officers who have been certified as Training Officers, as determined by the department, shall be eligible for Training Officer Premium Pay in the amount of $1 for each hour so assigned training duties. This amount shall be reported to PERS as compensation and is “PERSable.” 2. Eligibility for compensation as a Training Officer shall be annotated by way of an Exception Slip and paid as part of the regular payroll process. B. Lead Worker/Supervisor (Police Service Officer) Premium 1. An individual in the classification of Police Service Officer may, with the approval of the Division Captain and the Chief of Police, be selected to serve in an assignment as Lead Police Services Officer and shall receive a 10% premium above base salary while so assigned. An individual so assigned may be removed with cause. This amount is reported to PERS as compensation and is “PERSable.” 2. The Lead Police Service Officer shall met the criteria, and be responsible for the duties, listed in Exhibit C attached hereto. C. Public Works Department Premiums 18 General & Supervisory Employees 1. Public Works Department employees in the classification of Maintenance I or Maintenance II who meet the requirements of the premium pay categories of (1) Electrician; (2) Carpenter; (3) Traffic Specialist (4) Irrigation Specialist; or (5) Street Maintenance Technician, (6) Sewer/Storm Drain Specialist, as described in Exhibit D, as certified by the Public Works Superintendent, and approved by the Public Works Director may be selected to receive a 10% premium above base salary while assigned the designated duties. A maximum of six (6) employees may receive the premium. The parties understand that this payment is not reportable to PERS and is thus not “PERSable.” D. Bilingual Premium 1. Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.” 2. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3. Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Director. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium. Periodic evaluation of incumbents receiving Bilingual Skill Premium will be required. 4. Should there be more than three (3) applicants for Bilingual Skill Premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to, proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. E. The position of Senior Clerk Typist is changed to Office Assistant. There shall also be a Senior Office Assistant classification. ARTICLE 42 – VACATIONS A. It is agreed that all employees covered by this Agreement shall accrue vacation as follows: 19 General & Supervisory Employees Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “ 10th Year 128 hours “ “ 14th Year 144 hours “ “ 18th Year 160 hours B. For initial new hires, vacation will accrue but cannot be used. C. No current employee shall have an accrual rate less than the rate in effect as of August 30, 1988. D. All employees may cash in up to eighty (80) hours vacation time per fiscal year. E. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash out for hours above that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. ARTICLE 43 – SICK LEAVE A. Sick Leave shall be used only in case of sickness or disability of the employee or in the case of serious illness or death within the immediate family. Misuse of Sick Leave shall be grounds for disciplinary action. B. To receive compensation while absent on Sick Leave, employees shall notify the City per their Department's policy. C. When absence is for more than three (3) consecutive working days, the City may require that the reason for the leave be verified by a written statement from an attending physician stating the cause of absence. The employee shall furnish any other proof of sickness reasonably required by the City. D. Employees shall accrue Sick Leave at the rate of seven (7) hours per month. After a balance of 176 hours is accrued, accrual rate shall be eight (8) hours per month. All employees will be paid for the first day sick. E. Each year eligible, all employees shall cash in 100% of all unused sick days earned from December 1 to November 16th of the current year. This cash out is to be paid to the employee on the first payday in December. Provided however, in lieu of cash out employees may convert 100% of their sick time, in excess of one-hundred seventy-six (176) hours, to vacation time. All employees shall maintain a balance of one hundred seventy-six (176) hours to be eligible for any cash out. 20 General & Supervisory Employees F. All employees with a balance of one-hundred seventy-six (176) hours, may annually cash in an additional fifty (50) hours accrued Sick Leave at 100%. The annual date shall be the employee's choice. G. All employees with five (5) years or more service shall be paid seventy-five percent (75%) of all sick hours at their current rate upon termination of employment. All employees with twenty (20) years or more service shall be paid at one hundred percent (100%) of all sick hours at their current rate upon termination of employment. ARTICLE 44 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) days per calendar year to be utilized for Bereavement Leave because of a death in their immediate family. Immediate family for the purposes of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Department Director may grant one (1) additional shift in the event of a death which requires extended travel. ARTICLE 45 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. ARTICLE 46 – MILITARY LEAVE PAY Employees covered by this Agreement will be granted Military Leave pursuant to governing State and Federal law. ARTICLE 47 – HOLIDAYS A. All employees covered by this Agreement working the 5/40 schedule shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr.'s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Thanksgiving Friday; Christmas Eve (5 hours); Christmas Day; New Year’s Eve (5 hours). 21 General & Supervisory Employees B. All employees Employees covered by this Agreement working the 4/40 schedule in positions assigned to areas that are closed on the holidays listed below, shall receive the following holidays off with pay: New Year's Day; Martin Luther King, Jr's Birthday; President's Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Christmas Day. 1. Community Service Officers & Supervisors a. All employees covered by this Agreement working as a Community Services Officer and/or Community Service Supervisor shall receive the following holidays off with pay: Thanksgiving; Christmas Day; New Years’ Day b. All employees covered by this Agreement working as a Community Services Officer and/or Community Services Supervisor are eligible to receive Holiday pay for the following Holidays: Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans’ Day. If an employee is not scheduled to work on a designated Holiday, they shall be compensated 10 hours Holiday Comp Time (HCE) or Holiday Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee at a rate of time and one-half for overtime worked, in addition to the previously mentioned 10 hours Holiday Comp Time or Pay. If an employee works on a holiday that falls on their regular workday, the employee shall receive 15 hours (10 hours Holiday times 1.5) Holiday Comp Time or Pay in addition to their regular rate of pay for that day. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensation Time or pay for those hours earned. C. All employees covered by this Agreement working a 9/80 schedule shall receive ninety (90) hours of Holiday Time per calendar year. Each year of this Agreement, the 9/80 holiday schedule for "A” Shift and “B” Shift will be developed and agreed to by Union and City. D.. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. (This does not apply to employees in the classification of Police Service Officer/Lead/Supervisor, and Community Services Officer and Community Service Supervisor..) For these positions, Holidays shall be observed on the specific calendar day that the Holiday actually falls on (not necessarily on the day that City Hall is closed in observance of the Holiday) For example, if Christmas day falls on a Sunday, the Holiday for the above noted positions will be observed on that Sunday. 22 General & Supervisory Employees E. Police Service Officers/Lead/Supervisors 1. All employees’ covered by this Agreement working as a Police Service Officer, Lead Police Service Officer, or Police Service Officer Supervisor, are eligible to receive Holiday pay for the following Holidays: New Year’s Day; Martin Luther King, Jr.’s Birthday, President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Christmas Day. 2. If an employee is not scheduled to work on that Holiday, they shall be compensated 10 hours Holiday Comp Time or Pay. If an employee works on a Holiday that falls on their regular day off, the City shall compensate the employee time and one-half for any overtime hours worked up to 10 hours. Any hours worked over ten (10) will be paid at two and one-half times their regular rate in addition to the 10 hours of Holiday Comp Time/Pay stated above. If an employee works on a holiday that falls on their regular work day, the employee shall receive their regular rate of pay in addition to time and one-half for all hours worked, up to ten (10). Any hours worked over ten (10) will be paid at time two and one-half times their regular rate. The effect is to pay two and one-half times the employee’s regular rate of pay. The employee may choose to receive either Holiday Compensatory Earned (HCE) or pay for those hours earned. F. In addition to the above, all employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 48 – COMPENSATORY TIME A. In lieu of pay, Compensatory Time may be earned at a rate of one and one-half times the actual hours worked in an overtime Situation. Said Compensatory Time may be accrued to a maximum of one hundred (100) hours with an automatic cash-out of any overage as a part of the regular payroll process. 23 General & Supervisory Employees B. In a holiday situation, Compensatory Time can be earned as indicated in Article 27 and can be accrued up to 100 hours with an automatic cash out of any overage. C. Separate accrual banks shall be maintained for each type of Compensatory Time. D. The granting of requests for Compensatory Time off shall not be unreasonably withheld and shall be made in accordance with departmental policies. E. Employees may elect to cash-in accrued compensatory time except during any pay period in which the employee is absent without pay. ARTICLE 49 – RETIREMENT A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired during the term of the 2010-12 MOUson or after July 1, 2011 up to and concluding December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective July 1, 2011 when a new contract with PERS was signed. Prior to January 1, 2013, The the City paid the employee’s 7% contribution to PERS and did not reopen this issue during the 2011-12 negotiations. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and will not reopen this issue during the 2011-12 negotiations. B. Except as set forth in subsection C immediately below, each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. 24 General & Supervisory Employees C. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees , whichever is greater, as required by new Government Code section, 7522.30(c). D. Any employee covered by this Agreement will be eligible, upon service retirement from this City, for a medical supplement. Said supplement shall be in the following amount: 1. For those who retired after July 1, 2008: The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. For those who retired before June 30, 2008: For service retirement at age fifty-five (55) with a minimum of twenty (20) years continuous service, a $250.00 (or cost of policy whichever is less) per month medical insurance supplement, provided, however, that no currently retired employee shall have a benefit amount less than they are currently receiving. 3. Said supplement shall commence with the first month following the employee's service retirement in which the employee is responsible for payment of the insurance premium. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan or coverage through a spouse or domestic partner’s medical plan. 5. Retirees who are eligible for a supplement but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6. Any employee receiving a benefit under this Article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such 25 General & Supervisory Employees Federal and/or State medical insurance plan or equivalent no longer exists. ARTICLE 50 – HEALTH AND WELFARE A. The City agrees to make available health, dental, vision, long term disability, psychological health, and life insurance. B. The City shall provide a life insurance policy for each employee payable in the amount of $40,000. C. The City will pay the full premium for the employee’s long term disability and life insurance, the employee and one dependent for health insurance, and full family coverage for dental and psychological health insurance. The full cost of the vision insurance shall be borne by the employee. D. The City and the union mutually recognize the need to explore cost containment measures to control the increasing rates of the various lines of insurance coverage provided to City employees. As part of the annual insurance program renewal process, the City shall explore various alternate benefit levels to mitigate premium increases such as changes to copayments and deductibles. The City agrees to meet with the Insurance Review Committee to review and discuss any proposed changes to existing benefit levels. ARTICLE 51 – LONG TERM DISABILITY A. An employee utilizing the Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B. FAMILY AND MEDICAL CARE LEAVE 1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The following provisions set forth unit Members’ rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”, and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this Article, “Leave” under this Article shall mean leave pursuant to the FMLA and CFRA. 2. Eligible Members are entitled to a total of 12 weeks of leave during any 12-month period. A Member’s entitlement to leave for the birth or placement of a child for adoption or foster care with the employee expires 12 months after the birth or placement. 26 General & Supervisory Employees 3. The 12-month period for calculating leave entitlement will be a “rolling period” measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever a Member requests leave, the City will look back over the previous 12-month period to determine how much leave has been used in determining how much leave a Member is entitled to. 4. If a Member uses leave for any reason permitted under the law, he/she may concurrently utilize all other accrued leaves in connection with the leave. The utilization of other accrued leaves will run concurrently with the leave. 5. Members must fill out the following applicable forms in connection with leave under this article:  “Request for Family or Medical Leave”  “Certification of Physician or Practitioner”  “Fitness for Duty to Return from Leave” 6. The provision of Article 51 A shall apply regarding the accrual of vacation, sick, holiday pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 52 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer employees thereby affected. B. The City shall give such employees not less than thirty (30) days advance notice of separation and reason therefore. C. Layoff shall be made within classes of positions and all provisional employees in the affected class or classes shall be laid off prior to the layoff of any probationary employee. All probationary employees in the affected class or classes shall be laid off prior to the layoff of any permanent employee in the affected class or classes and such layoff shall be by seniority. D. The criterion used in determining the order of separation shall be seniority. Seniority is defined as the total time worked within one's current classification. Wherever seniority in classification is equal, the following criteria shall be applied in the order below: 1. Total City service 2. Relative position on the certified eligibility list 3. Drawing of lots 27 General & Supervisory Employees E. The seniority date shall be the date of permanent appointment from a certified Civil Service List. For those employees who have served in their current classification prior to 1981, the seniority date will be the date of appointment via personnel action. F. Date of hire shall include all City service including CETA and FEEA time but not part time/no benefit service. G. Seniority shall not include the time which was terminated by voluntary resignation from the competitive service, layoff, leave of absence or suspension from the competitive service but shall include time served on military leave of absence. H. When a layoff affects a classification which crosses department lines, the junior employee in said classification shall receive the layoff regardless of department as outlined in paragraphs D, E and F. I. Employees laid-off shall have the City paid portion of their medical insurance premiums paid for two months following the date of lay-off. ARTICLE 53 – RETURN TO WORK FROM LAYOFF A. It is mutually agreed that the names of probationary and permanent employees laid off shall be placed upon an eligibility list for classes which, in the opinion of the City Manager, require essentially the same qualifications and duties and responsibilities as those of the class of position from which the layoff was made. B. Names of persons laid off shall be placed at the top of eligibility lists in order of their seniority and shall remain on such lists for a period of two years unless re- employed by the City. The result being, by classification, the last employee laid off shall be the first rehired. C. In the event that an employee on a rehire list is offered a position in the classification from which they were laid off and does not accept said position, then their name shall be removed from all re-employment lists. Acceptance of temporary employment does not affect eligibility on permanent re-employment list. D. In the event that an employee on a rehire list is offered a position in a lower classification from which he/she was laid off and does not accept said position, his/her name shall be removed from the lower classification rehire list but will remain on the higher classification list. E. Employees hired from the re-employment list into a classification lower than the classification in which they were laid off shall have their names maintained on the re-employment list for the higher classification until said re-employment list expires. F. Notices of recall from layoffs shall be sent by certified mail (return receipt requested) and shall specify the date for reporting to work which shall not be 28 General & Supervisory Employees more than two (2) weeks from the date the notice is received. Notice shall be deemed to have been received when sent to the last known address on file with the City and delivery or attempted delivery is certified by postal service. Notice of recall will also be forwarded to the recognized bargaining agent. employees to be laid off shall submit to the Personnel office their current address at the time of separation. Upon receiving notice, the person on layoff shall have five (5) days to accept or decline the recall opportunity. G. Any employee failing to respond in writing within five (5) days of recall, or failing to report on the prescribed date within the two (2) week maximum, waives all remaining rights to recall on all re-employment lists. The City will proceed to the next senior person until recall needs are met or the list(s) is exhausted. H. Upon recall from lay-off, all accruals will be based on criteria set forth in Article 52 Layoff, paragraphs D, E and F. ARTICLE 54 – REDUCTION IN LIEU OF LAYOFF A. It is mutually agreed that an employee whose position is abolished shall be permitted to drop back into the next lower classification within the same classification family and (i.e. Maintenance II to Maintenance I; Senior Account Clerk to Account Clerk) within his/her department and continue in service provided he/she is qualified to perform the duties of the lower classification. The layoff, if any, shall be made in the lowest grade in the department of the employee having the least seniority. B. In the case of reduction of any employee in the City Service to a class with a lower pay range such employee's salary shall be reduced to a pay step in the lower range corresponding to less than one step in dollar amount below that which he held in the higher class before such reduction. C. For purposes of future step advancement, accrued time in the higher classification step shall be retained. D. An employee whose position is abolished shall be permitted to continue in service in a lateral position (same salary range) within their department if there is a vacancy and the employee meets the minimum qualifications for the vacant position. E. An employee shall be required to successfully complete a thorough background investigation for any position they assume as a result of reduction in-lieu or lateral transfer if such a background investigation is required of a new-hire employee. 29 General & Supervisory Employees ARTICLE 55 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event the Union Members covered by this MOU wish to grieve the City's selection, the City will give due consideration to the facts presented and may select a new facility. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. B. An employee who suffers an injury on duty on or after that date will continue to have payment of the City's portion of all health insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C. Accrual of vacation, sick and holidays shall be governed by the provisions of Article 51(A). D. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of in addition to receiving temporary disability payments under the provisions of the Workers' Compensation laws of the State of California in order to maintain their full salary. ARTICLE 56 – DISCIPLINE, SUSPENSION, DISCHARGE A. The City understands the value of progressive discipline and will endeavor to incorporate that procedure in its disciplinary policy. Therefore, as a guideline, the City will endeavor to adhere to the following progressive disciplinary procedure: 1. Written Notice(s) 2. Written reprimand(s) 3. Suspension(s); Reduction-in-Pay; Demotion 4. Demotion/Reduction in pay 5. Termination B. The above procedure will be used only as a guideline and will apply to all of the Union's classifications and positions. C. Appeals of Discipline shall be governed by the provisions of Article 57. 30 General & Supervisory Employees ARTICLE 57 - GRIEVANCES/APPEAL OF DISCIPLINE A. Purpose of Grievance/Appeal Procedures: 1. To promote improved Employer-employee relations by establishing procedures on matters. 2. To provide that Grievances/Appeals shall be settled as near as possible to the point of origin. 3. To provide that the Grievance/Appeal procedures shall be as informal as possible. B. A "Grievance” shall be defined as a controversy between the City and the Union or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1. Any matter involving the application of any provision of this Agreement; or 2. Any matter involving the violations of any provision or intent of this Agreement; or 3. Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. An Appeal of Discipline is distinct from a Grievance in that it is an action taken by an employee to request an administrative review of disciplinary action initiated against him or her. D. There shall be an earnest effort on the part of both parties to settle grievances/appeals promptly through the steps listed below. Grievances/Appeals must be processed with Union participation. E. STEP 1 Grievance - An employee's Grievance/Appeal must be submitted in writing by the employee fully stating the facts surrounding the Grievance/Appeal and detailing the specific provisions of this Agreement alleged to have been violated, and presented to the first line supervisor or management representative immediately in charge of the aggrieved/disciplined employee within fifteen (15) calendar days after the employee could have been reasonably expected to have had knowledge. The supervisor or management representative shall reply to the employee by the end of the fifteenth (15th) calendar day following the presentation of the Grievance/Appeal and the giving of such answer will terminate Step 1. F. STEP 2 - If the Grievance/Appeal is not settled in Step 1, the Grievance/Appeal will be presented to the Department Director (or, in the case of an appeal of a disciplinary action initiated by a Department Director or where the Department 31 General & Supervisory Employees Director participated in the decision to administer discipline, to the Personnel Director) within ten (10) calendar days after termination of Step 1. Appeals of written reprimands shall be presented to the Personnel Director. A meeting with the employee, shop steward and Department Director/Personnel Director (or designee) will be arranged at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is received by the Department Director/Personnel Director (or designee). The Department Director/Personnel Director (or designee) may invite other Members of management to be present at such meeting. The Department Director/Personnel Director (or designee) will give a written reply by the end of the seventh (7th) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. G. An appeal of Discipline in the form of a Written Notice shall not be continued beyond the second step. H. In the case of an appeal of discipline in the form of a written reprimand, if the appeal is not resolved to the satisfaction of the disciplined employee, the employee may request the matter be submitted to a mediator who is a Member of the State of California Mediation Service. Any such request for mediation shall be made within 7 calendar days of the conclusion of Step 2 of the Appeal process. Following mediation, any determination regarding the written reprimand shall be final and no further appeal shall be allowed. I. STEP 3 - If the Grievance/Appeal is not settled in Step 2, it shall be submitted to the City Manager. The Union Representative and City Manager or his designee shall, within seven (7) calendar days after the termination of Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the Grievance/Appeal. Such meeting will take place within ten (10) calendar days from the date the Grievance/Appeal is referred to Step 3. A decision shall be rendered within seven (7) calendar days from the date of such meeting. The decision shall be in writing. The giving of such reply will terminate Step 3. J. Time limits, as set forth above for each of the steps may be extended by mutual Agreement between the parties but neither party shall be required to so agree. K. In the event the Union calls witnesses that must be excused from work, the City agrees to excuse same in a paid status. The parties agree that in the event the Union Member or the Union fail to comply with the time limits contained herein, such failure constitutes a waiver of the right to prosecute the Grievance/Appeal; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s/appellant's position and remedy. L. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 32 General & Supervisory Employees ARTICLE 58 – ARBITRATION A. Grievances/Appeals which are not settled pursuant to the Grievance/Appeal procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the conclusion of Step 3 of the Grievance/Appeal procedure. B. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C. Either the City or the Union may call any employee as a witness, and the City agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Union; the Union may pay the expense. D. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. E. The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties to the dispute. F. The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Article. G. The arbitrator may hear and determine only one grievance/appeal at a time without the express Agreement of the City and the Union. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. 33 General & Supervisory Employees ARTICLE 59 – TERM OF AGREEMENT This Agreement shall commence July 1, 2015 and continue until midnight June 30, 2016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this _____ day of October XX, 2015. CALIFORNIA TEAMSTERS PUBLIC PROFESSIONAL & MEDICAL EMPLOYEES CITY OF HERMOSA BEACH UNION, LOCAL 911 _________________________________ ________________________________ Carlos Rubio , Teamsters Local 911 Thomas Bakaly, City Manager Business Representative _________________________________ ________________________________ Tracey Carter, Union Steward Viki Copeland, Finance Director _________________________________ ________________________________ John Cordova, Union Steward Robert A. Blackwood, HR Manager _________________________________ Chris Aviles, Union Steward __________________________________ Bradley Cocking, Union Steward __________________________________ Frances Estrada, Union Steward 34 General & Supervisory Employees EXHIBIT A GENERAL & SUPERVISORY BARGAINING UNIT EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 GRADE TITLE Monthly Salary Range 1 2 3 4 5 G01 BUILDING INSPECTOR 5402 5673 5955 6252 6567 G06 CODE ENFORCEMENT OFFICER 4450 4672 4906 5149 5407 G13 POLICE SERVICE OFFICER 4371 4591 4822 5063 5316 G21 SECRETARY 4281 4495 4722 4957 5205 G23 SENIOR ACCOUNT CLERK 4281 4495 4722 4957 5205 G25 EQUIPMENT MECHANIC 4077 4280 4492 4719 4954 G29 MAINTENANCE II 3888 4084 4284 4504 4727 G31 COMMUNITY SERVICES OFFICER 3888 4084 4284 4504 4727 G33 ACCOUNT CLERK 3888 4084 4284 4504 4727 G35 PARKING METER MAINTENANCE TECH 3888 4084 4284 4504 4727 G39 OFFICE ASSISTANT 3491 3665 3848 4038 4239 G41 MAINTENANCE I 3491 3665 3848 4038 4239 G43 BUILDING & PLANNING TECHNICIAN 3901 4095 4300 4514 4741 SUPERVISORY CLASSIFICATIONS Monthly Salary Range 1 2 3 4 5 S01 PUBLIC WORKS CREWLEADER 4891 5137 5394 5661 5945 S03 SENIOR EQUIPMENT MECHANIC 4891 5137 5394 5661 5945 S07 COMMUNITY SERVICES FIELD SUPERVISOR 4735 4975 5224 5482 5753 S09 POLICE SERVICE OFFICER SUPERVISOR 5171 5429 5707 5986 6285 1 General & Supervisory Employees EXHIBIT C LEAD POLICE SERVICE OFFICER CRITERIA/DUTIES 1. Must have been satisfactorily performing all job functions within the classification of Police Service Officer. 2 Shall be Police Service Training Officer certified within twelve (12) months of appointment. 3. Must be able to utilize a Records Management System (RMS) with independence and efficiency. 4. Shall be responsible for supervision and scheduling of assigned Police Service Officers. 5. Shall participate in and coordinate performance evaluations and recommend training as necessary for assigned personnel. 6. Shall represent the jail division at department and other meeting as required. 7. Shall be responsible for recommending policies and procedures for jail operations and ensuring compliance with same when approved. 8. Shall assist in the maintenance of the jail operation manual. 9. Shall have responsibility for coordination and scheduling of the department’s Trustee Program. 10. Must have the ability to make responsible and prudent decisions in all assigned areas that pertain to the functions of the department. 2 General & Supervisory Employees EXHIBIT D PUBLIC WORKS DEPARTMENT PREMIUM PAYS CRITERIA/DUTIES A. ELECTRICIAN 1. Must be able to independently trouble shoot and effectively repair malfunctioning circuits and systems. 2 Must have ability to build and install high voltage components and systems. 3. Must have familiarity with, and ability to apply, Uniform Electrical Code standards. 4. Must have ability to work with and install 110 voltage systems. 5. Must be able to repair and/or replace malfunctioning components. 6. Must be able to prioritize job requests and train and supervise other employees. 7. Must have knowledge of, and be able to be assigned responsibility for, signal and street lighting systems. 8. Must have knowledge of Cal/OSHA and other accepted safety standards and approved methods of electrical installation. 9. Must have completed a minimum of three years of varied experience performing the duties of a journey level electrician. B. CARPENTER 1. Must have ability to repair roofs, install drywall, and apply stucco. 2. Must have ability to perform both rough and finish carpentry. 3. Must have ability to interpret and build from building plans. 4. Must have ability to prioritize job requests and train and supervise employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. 6. Must have knowledge of, and ability to apply, Uniform Build Code standards. 7. Must have completed at least one year of varied experience performing the duties of a journey level carpenter. 3 General & Supervisory Employees C. TRAFFIC SPECIALIST 1. Must have knowledge of, and ability to apply, CalTrans manual standards as regards street markings, signage, general specifications, and traffic controls. 2. Must have ability to maintain and repair hydraulic and electrical painting equipment. 3. Must have ability to repair pumps. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. D. IRRIGATION SPECIALIST 1. Must be able to maintain and repair complicated automatic irrigation systems. 2. Must possess understanding of hydraulic theory. 3. Must be able to read and build from landscape and irrigation plans. 4. Must have ability to prioritize job requests and train and supervise other employees. 5. Must have knowledge of, and ability to apply, accepted safety standards. E. STREET MAINTENANCE TECHNICIAN 1. Must be proficient in form setting and concrete estimating, pouring and finishing. 2. Must be proficient in estimating, laying and compacting asphalt concrete including proficiency in operation of light and heavy equipment such as backhoe, roller, tamper and saw. 3. Must be familiar with both concrete and asphalt concrete jobs. 4. Must be proficient in the safe operation of small machine operations including acetylene/oxygen cutting torch, coring machine, compressor and pavement breakers, skill saw and other small power tools, grinders, water and sand blaster, steam cleaner and other assorted hand tools. 5. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. 4 General & Supervisory Employees 6. Will be responsible for the supervision of small construction crews. 7. Must have ability to prioritize job requests and train and supervise other employees. F. SEWER/STORM DRAIN SPECIALIST 1. Must be proficient in reading and understanding existing sewer maps/videos and related documents. 2. Must be proficient in operating existing sewer rodding equipment, i.e. Sreco flexible sewer rodder and assorted small and medium sewer “snakes.” 3. Must be proficient in entering and exiting enclosed areas safely including manholes and pump stations. 4. Must be proficient in operating existing heavy equipment on the beach, such as the Cat 943 tracked Front Loader. 5. Must be able to prioritize job requests and train and supervise other employees. 6. Must be able to respond to emergency requests after regular working hours. 7. Must be able to apply Cal/OSHA standard for traffic control and other safety procedures in public right-of-way. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES JULY 1, 2012 2015 - JUNE 30, 201520XX TABLE OF CONTENTS SUBJECT PAGE AGENCY SHOP ........................................................................................................... 14 BEREAVEMENT LEAVE ................................................................................................... 9 DEFERRED COMPENSATION .......................................................................................... 4 EDUCATIONAL ALLOWANCE ........................................................................................... 6 FAMILY AND MEDICAL CARE LEAVE .............................................................................. 11 GRIEVANCES/APPEAL OF DISCIPLINE ........................................................................... 13 HEALTH AND WELFARE ............................................................................................... 11 HOLIDAYS .................................................................................................................... 9 JURY DUTY .................................................................................................................. 9 LAYOFF ..................................................................................................................... 11 LONG TERM DISABILITY .............................................................................................. 11 MANAGEMENT RIGHTS .................................................................................................. 2 MERIT PAY .................................................................................................................. 6 MILITARY LEAVE ........................................................................................................... 9 MODIFICATION RE-OPENER ......................................................................................... 14 NON-DISCRIMINATION ................................................................................................... 4 OUT OF CLASS PAY .................................................................................................... 14 OVERTIME ................................................................................................................... 7 PREAMBLE ................................................................................................................... 2 PREMIUM PAY .............................................................................................................. 4 PROBATION .................................................................................................................. 4 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES LEAVE ............................................... 8 PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT ....................... 15 RECOGNITION .............................................................................................................. 2 REDUCTION IN LIEU OF LAYOFF ................................................................................... 12 RETIREMENT .............................................................................................................. 10 SELECTION OF INDUSTRIAL ACCIDENT DOCTOR ............................................................ 13 SHORT TERM DISABILITY............................................................................................. 11 SICK LEAVE ................................................................................................................. 8 TERM OF AGREEMENT ................................................................................................ 15 UNIFORMS ................................................................................................................... 7 VACATION .................................................................................................................... 7 WAGE RATE................................................................................................................. 4 2 Professional & Administrative Employees MEMORANDUM OF UNDERSTANDING FOR THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES UNIT ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving Employee relations between the City of Hermosa Beach, California and the Professional and Administrative Employees who are represented by the Hermosa Beach Professional and Administrative Employees (P&AE). ARTICLE 2 – RECOGNITION The City recognizes the P&AE as the exclusive bargaining representative for all Employees who are or become employed in those job classifications contained on Exhibit "A”, which is attached hereto and made a part of this Agreement. The parties recognize that this Agreement contains wages, benefits and working conditions that pertain only to members of the P&AE. ARTICLE 3 – MANAGEMENT RIGHTS A. It is agreed that during the term of this Agreement herein the exercise of the following powers, rights, authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, and other statutory law. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s rights shall impact on Employees of the bargaining unit, the City agrees to meet and confer with representatives of the P&AE, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. C. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 3 Professional & Administrative Employees 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any Employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing services. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of Employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to Employees. 16. Determine policy affecting the selection of new Employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which operations are to be conducted. 4 Professional & Administrative Employees 25. Require Employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any and all necessary action to carry out the mission of the City in cases of an emergency. ARTICLE 4 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any Employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all Employees to treat one another with dignity and respect. Harassment of fellow Employees is a violation of law. No employment decision may be made based upon an Employee’s submission to or rejection of such conduct. It is the responsibility of any Employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to the supervisor, Department HeadDirector, Personnel Human Resources Director/Manager or the City Manager in a timely manner. ARTICLE 5 – PROBATION There shall be a one (1) year probationary period for all appointments to the Professional and Administrative classes as described in this Resolution. ARTICLE 6 – WAGE RATE The City agrees to hire and appropriately compensate capable Professional and Administrative Employees. They will be professional, be adequately trained, and meet standards required for such positions. The Council reaffirms that compensation will include such items as salary, contribution for PERS, deferred compensation, health insurance and merit pay. A. The salary table attached to the MOU as Exhibit A shall be revised by increasing each amount as follows: A. Effective July 1, 2015, by 5%. B. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5 Professional & Administrative Employees ARTICLE 7 – DEFERRED COMPENSATION Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach. ARTICLE 8 – PREMIUM PAY A. Bilingual Skill Premium 1. Effective July 1, 1994, the City agrees to pay a 5% premium above base salary per month to full time Employees, not to exceed three (3) in number, who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. 2. An Employee receiving bilingual skill premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a bilingual skill premium may periodically be subject to call-out or be required to work in excess of their regular schedule. In the event of call-out or overtime, compensation shall be in accordance with the appropriate provisions of this Agreement. 3. Employees with bilingual ability will be tested for oral skill in the designated language by the Personnel Human Resources Director/Manager. Applicants must successfully pass the examination to be eligible for bilingual premium. Periodic evaluation of incumbents receiving bilingual skill premium will may be required. 4. Should there be more than three (3) applicants for bilingual premium, the City reserves the right to select the applicant who best meets the needs of the City. Factors to be considered in selection include, but are not limited to: proficiency in both speaking and writing designated language as well as the ability to provide multiple shift coverage. B. Special Event Supervision Premium (Not reportable to PERS) 1. Any Recreation Supervisor assigned responsibility for coordination of resources, emergency response, oversight, and on-call availability for large-scale commercial special events scheduled during other than regularly scheduled work hours may receive a three hundred dollar ($300) per event day premium. Should it be determined that this classification is not exempt from FLSA overtime, then this section would be deleted. This amount shall not be reported to PERS as compensation and is thus not “PERSable.” 2. Any individual so assigned by the Community Resources Director may receive said premium lieu of any accrual of Administrative Time. In no case shall an Employee receive Administrative Time and premium concurrently, but will receive one or the other. Administrative Time may only be accrued in lieu of premium with prior approval of the Community Resources Director. 6 Professional & Administrative Employees 3. The City agrees that individuals in classifications other than Recreation Supervisor may be assigned the responsibilities described above if they are designated as qualified by the Community Resources Director. 4. No more than one individual per event day shall be eligible to be assigned as Special Event Supervisor and receive this pay. C. Public Works Superintendent Premium Pay (Not reportable to PERS) 1. An Employee classified as the Public Works Superintendent shall be eligible to receive a ten percent (10%) monthly premium above salary base for duties performed in maintaining an emergency “call out” program for the Public Works Department. The duties shall include responding to emergency after hour’s calls from Police Dispatch or other appropriate Department, and coordinating work crews to respond to the emergency. 2. This premium is compensation for all nonscheduled after hours duties. This amount shall not be reported to PERS as employee compensation and is thus not “PERSable.” D. Planning Division Manager Premium Pay (Not reportable to PERS) 1. An Employee classified as Senior Planner may be eligible for Planning Division Manager Premium Pay in an amount up to 10% above base salary as determined by the Community Development Director and approved by the City Manager. 2. To be eligible for Division Manager Premium Pay, the Senior Planner must demonstrate continuing superior performance for at least one year in managing the Planning Division of the Community Development Department, and possess at least 5 years of experience either in the City or in another jurisdiction in a similar role. 3. Division Manager responsibilities include, but are not limited to: supervision of professional and clerical staff; completion of special and ongoing projects as assigned related to long-range planning, policy development, and sustainability programs; management of all current planning functions; preparation and presentation of Planning Commission, City Council and other task force/committee reports; preparation and monitoring of the division’s budget; training, and evaluation of personnel; management of consultant contracts, and, review of projects for conformance with zoning ordinance and municipal code standards. 4. Eligibility for Division Manager Premium Pay may be rescinded (or reduced) by the Community Development Director for failure to perform Division Manager Duties and responsibilities in a superior manner. 7 Professional & Administrative Employees E. Individuals covered by this Agreement in the classification of Assistant Engineer or Associate Engineer shall receive a 10% premium for Professional Engineer certification. ARTICLE 9 – SUPERIOR PERFORMANCE PAY MERIT PAY (Reportable to PERS) The following P&AE Employees will be eligible to receive Bonus Merit Pay for superior performance: Senior Planner, Associate Engineer, Assistant Engineer, Building & Code Enforcement Official, Planning Associate, Public Works Superintendent, Citation Records Administrator, Recreation Supervisor, Management Analyst, GIS Analyst, Crime & Intelligence Analyst, Community Services Division Manager, Planning Assistant, and Accounting Supervisor. Said bonus pay will be up to a maximum of +5% of base monthly pay payable for three-month (quarterly) increments. In order for an employee to receive Bonus Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each quarter. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Bonus Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the quarter that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” 5% Superior Performance Bonus (employee met nearly 100% of the goals) 4% Superior Performance Bonus (employee met at least 80% of the goals) 3% Superior Performance Bonus (employee met at least 60% of the goals) 2% Superior Performance Bonus (employee met at least 40% of the goals) 1% Superior Performance Bonus (employee met at least 20% of the goals) B. For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible. ARTICLE 10 – EDUCATIONAL ALLOWANCE A. City agrees that P&AE Employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition for any CSU campus (employees who attend a non-CSU campus will receive up to the average of CSULB, CSUDH & CSULA) rates paid by the City in advance, subject to approval of the City Manager The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. 8 Professional & Administrative Employees B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, half time @ 50% reimbursement, etc.). ARTICLE 11 – UNIFORMS Uniforms will be provided to the Public Works Superintendent as approved by the Department Director. ARTICLE 12 – VACATION A. It is agreed that all Employees covered by this Agreement shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “ 10th Year 128 hours “ “ 14th Year 144 hours “ “ 18th Year 160 hours B. Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash- out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 13 – OVERTIME A. For FLSA purposes a "WORK-WEEK" shall be defined as: 1. For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2. For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B. The City agrees to pay association members in the following classifications time and one-half (1-1/2) their regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to 9 Professional & Administrative Employees employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. Classifications eligible for overtime compensation in accordance with the FLSA include: Administrative Assistant Deputy City Clerk Administrative Services Coordinator C. The following classifications have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime. Accounting Supervisor Associate Engineer Assistant Engineer Building and Code Enforcement Official Community Services Division Manager Crime & Intelligence Analyst Citation Records Administrator GIS Analyst Management Analyst Planning Assistant Planning Associate Public Works Superintendent Recreation Coordinator Senior Recreation Supervisor Senior Planner D. Employees in exempt classifications listed above shall receive fifty (50) hours of additional Administrative Leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Administrative Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment. ARTICLE 14 – SICK LEAVE A. Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. 10 Professional & Administrative Employees B. Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C. In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D. Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F. Employees shall be eligible to use but not cash out sick leave during their probationary period. ARTICLE 15 – BEREAVEMENT LEAVE Each Employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in Article 14 above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. ARTICLE 16 – JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status. All jury fees except mileage reimbursement shall be returned to the City. 11 Professional & Administrative Employees ARTICLE 17 – MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 18 – HOLIDAYS A. All Employees covered by this Agreement shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. The City will provide a holiday schedule to the Association for review prior to January 1 of each year. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. B. All employees covered by this Agreement, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. Police and Fire Department employees who are required to work those two dates have until January 31st to use the ten (10) hours. The hours cannot be cashed-in, and cannot be carried over from January 31st. ARTICLE 19 – RETIREMENT A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees hired prior to July 1, 2011. The City will pay the employee’s 7% contribution to PERS. The City shall report to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired during the period covered by the 2010-12 MOUs on or after July 1, 2011, and ending December 31, 2012, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. Prior to January 1, 2013, The the City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4) and did not reopen this issue prior to the 2012-13 negotiations. B. Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follow: 12 Professional & Administrative Employees 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City adopted the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). C. Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2. Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3. In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4. Retirees who are eligible for a supplement but who are not covered on the City insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5. Any Retiree receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. 13 Professional & Administrative Employees ARTICLE 20 – HEALTH AND WELFARE A. The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. B. Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer with the bargaining unit should there be a change in providers or a change in benefit level. C. City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D. The City will pay for Employee’s Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $666.00 per month. equal to the employee only HMO premium in lieu of City provided coverage. F. The City and P&AE mutually recognize the need to maintain existing health insurance cost-containment measures and to continue to control health insurance costs. Toward that end, the City and P&AE agree to establish an “Insurance Review” committee that shall meet prior to each benefit renewal year to evaluate and recommend renewal coverage. ARTICLE 21 – SHORT & LONG TERM DISABILITY A. The City’s Short Term Disability Insurance Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1,125 per week. The City’s Long Term Disability Insurance Plan, has a maximum benefit of $4,500 per month and begins after 90 days. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B. FAMILY AND MEDICAL CARE LEAVE 1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code § 12945.2). Unless otherwise provided by this 14 Professional & Administrative Employees Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2. Eligible Employees are entitled to a total of 12 weeks of Leave during any 12- month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 3. The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4. If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5. Employees must fill out the following applicable forms in connection with Leave under this article:  “Request for Family or Medical Leave”  “Certification of Physician or Practitioner”  “Fitness for Duty to Return from Leave” 6. The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. ARTICLE 22 – LAYOFF A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B. The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. 15 Professional & Administrative Employees ARTICLE 23 – REDUCTION IN LIEU OF LAYOFF It is mutually agreed that an Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. ARTICLE 24 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B. An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C. Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. ARTICLE 25 – GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation by Professional and Administrative Employees that the City has violated the terms of this Resolution. A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B. If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C. If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D. Grievances regarding the provisions contained within this memorandum of understanding, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators 16 Professional & Administrative Employees submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F. Either the City or the Association may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H. The decision of the arbitrator within the limits herein prescribed shall be advisory only. I. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 26 – MODIFICATION RE-OPENER Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 26 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or Agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. Association members and the City can meet and confer on mutually desirable changes as needed. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. Association members and the City can meet and confer on mutually desirable changes as needed. ARTICLE 27 – TEMPORARY UPGRADE PAY 17 Professional & Administrative Employees Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. ARTICLE 28 – AGENCY SHOP A. All employees covered by this Agreement and employees subsequently hired must within 30 days of the effective date of this Agreement or 30 days from date of employment and as a condition of employment, either become and remain a Member of the Association in good standing for the term of this Agreement or pay a monthly service fee equal to Association dues to the Association. B. Any employee who is a Member of a bona fide religion, body, or sect which has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or pay a service fee to the Association, however, such employee shall be required to pay a monthly sum equal to Association dues to one of the charitable organizations listed below in the same manner as stated in “A” above for the duration of this Agreement. Charitable Organizations: 1. United Way 2. City of Hope 3. American Cancer Society ARTICLE 29 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES PURPOSE AND INTENT A. The City is cognizant of the crucial role that the Professional and Administrative Employees (P&AE) have in implementing and enforcing the City’s policies, practices and procedures. The P&AE wholeheartedly accept these responsibilities and are committed to the success of City goals. The P&AE agrees to encourage Employees in an attitude of excellence of job performance and increased productivity. B. Both the City and the P&AE must positively support these concepts and mutually promote a cooperative alliance for carrying out these provisions. The P&AE is a vital component in the current and future growth of the City and endeavors to act as a valued liaison to communicate City mandates to Employees. This attention to the pursuit of obtaining the most efficient and effective level of professionalism position the P&AE as an outstanding management support team. 18 Professional & Administrative Employees ARTICLE 30 – TERM OF AGREEMENT This Agreement shall commence July 1, 2012 2015 and continue until midnight June 30, 20152016. IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed this __________ day of ________ , 20142015. PROFESSIONAL & ADMINISTRATIVE EMPLOYEES OF HERMOSA BEACH CITY OF HERMOSA BEACH NEGOTIATING COMMITTEE _________________________________ _______________________________ Liz Zeigler Thomas Bakaly, City Manager _________________________________ ________________________________ Viki Copeland, Finance Director _________________________________ ________________________________ Brian Niehaus, City Employees Associates Robert A. Blackwood, Interim HR Manager 19 Professional & Administrative Employees EXHIBIT A PROFESSIONAL & ADMINISTRATIVE EMPLOYEE’S GROUP EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 Monthly Salary Range 1 2 3 4 5 A01 SENIOR PLANNER 7003 7348 7718 8102 8507 A02 ASSOCIATE ENGINEER 6753 7091 7445 7815 8203 A04 ASSISTANT ENGINEER 5739 6025 6327 6643 6974 A06 PLANNING ASSISTANT 5001 5254 5518 5792 6079 A07 PUBLIC WORKS SUPERINTENDENT 6090 6396 6714 7049 7398 A10 ACCOUNTING SUPERVISOR 5458 5732 6023 6322 6635 A11 CITATION RECORDS ADMINISTRATOR 5458 5732 6023 6322 6635 A15 SR RECREATION SUPERVISOR 5529 5804 6098 6402 6720 A16 RECREATION COORDINATOR 4642 4874 5118 5374 5643 A19 ADMINISTRATIVE ASSISTANT 5063 5315 5584 5862 6156 A21 DEPUTY CITY CLERK 5063 5315 5584 5862 6156 A22 ADMINISTRATIVE SERVICES COORDINATOR 5458 5732 6023 6322 6635 A24 GIS ANALYST 5356 5624 5905 6201 6511 A28 MANAGEMENT ANALYST 5129 5386 5655 5938 6235 A29 COMMUNITY SERVICES DIVISION MANAGER 6715 7051 7404 7774 8163 A30 CRIME & INTELLIGENCE ANALYST 5995 6295 6610 6941 7288 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND MANAGEMENT EMPLOYEES JULY 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE ADDITIONAL COMPENSATION ......................................................................................... 3 ANNUAL PHYSICAL EXAMINATION ................................................................................... 7 ASSISTANT CITY MANAGER PREMIUM PAY ...................................................................... 3 BEREAVEMENT LEAVE................................................................................................... 5 CIVIL SERVICE STATUS ................................................................................................. 8 COMPENSATION ........................................................................................................... 1 CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT .............................................. 6 DEFERRED COMPENSATION .......................................................................................... 2 EDUCATIONAL ALLOWANCE ........................................................................................... 1 GRIEVANCE PROCEDURE .............................................................................................. 8 HOLIDAYS .................................................................................................................... 4 INSURANCE .................................................................................................................. 6 JURY DUTY .................................................................................................................. 7 LIABILITY INSURANCE .................................................................................................... 7 LIFE INSURANCE ........................................................................................................... 6 MANAGEMENT LEAVE .................................................................................................... 4 MANAGEMENT PERFORMANCE BONUS PROGRAM ............................................................ 2 MILITARY LEAVE ........................................................................................................... 8 NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION ................................. 8 ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING ....................................... 8 PREAMBLE ................................................................................................................... 1 PRIOR SERVICE CREDIT ................................................................................................ 4 RETIREMENT ................................................................................................................ 5 SICK LEAVE ................................................................................................................. 4 UNIFORM ALLOWANCE .................................................................................................. 5 VACATION .................................................................................................................... 3 VEHICLE ALLOWANCE ................................................................................................... 5 1 Management Employees SALARY, BENEFITS AND OTHER CONDITIONS OF EMPLOYMENT FOR MANAGEMENT EMPLOYEES MANAGEMENT EMPLOYEES COMPENSATION PROVISIONS FOR THE PERIOD COMMENCING JULY 1, 2012 2015 THROUGH JUNE 30, 20152016 ARTICLE 1 – PREAMBLE The provisions of this Agreement have been developed in the interest of promoting and improving employee relations between the City of Hermosa Beach, California and Management Employees who are represented by the Hermosa Beach Management Employees' Association. ARTICLE 2 – COMPENSATION A. The City agrees to hire and appropriately compensate capable management personnel. They will be professional, adequately trained, meet standards required for such positions, and the Council reaffirms that compensation will include such items as salary, contribution for P.E.R.S., vehicle, deferred compensation, cafeteria-style options of compensation, merit and retirement. B. The base monthly salaries of the management positions shall be as follows (reflects base salary increase of 5% effective 7/1/15): Assistant to the City Manager 8802 9242 9703 10188 Community Resources Manager 8802 9242 9703 10188 Human Resources Manager 8802 9242 9703 10188 Community Resources Director 10227 10792 11331 11898 Community Development Director 10277 10792 11331 11898 Finance Director 10277 10792 11331 11898 Public Works Director 10815 11357 11925 12521 Fire Chief 11030 11585 12162 12770 Police Chief 13072 13726 14411 15133 C. The salary table above shall be revised by increasing each amount as follows: 1. Effective January 1, 2013, by 2.5%. 2. Effective July 1, 2013, by 2.5%. 3. Effective July 1, 2014, by 2%. 4. The parties understand that these amounts shall be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable.” ARTICLE 3 – EDUCATIONAL ALLOWANCE 2 Management Employees A. For employees hired prior to July 1, 1995: 1. An employee who has entered upon a program of education at an accredited university or college, which program has been previously approved by the City Manager prior to October 1, 1995 shall be entitled to a vocational allowance in an amount equal to sixty-six percent (66%) of the tuition actually paid by such employee, which tuition was paid after written approval as aforesaid, and which sums shall be paid by the City within thirty days after submission of proof of payment of said tuition by the employee in accordance with the terms of this paragraph. 2. Effective October 1, 1995 an employee who enrolls in a program of education at an accredited university or college, which program has previously been approved by the City Manager, shall be entitled to reimbursement for course fees, books, materials and tuition an amount equal to sixty-six percent (66%) of amount incurred. Said reimbursement for tuition shall not exceed 66% of the tuition charged for attendance at a college within the California State University (CSU) system. B. There shall be no Educational Allowance for employees hired after July 1, 1995. ARTICLE 4 – MANAGEMENT PERFORMANCE BONUS PROGRAM A. Employees covered by this Resolution shall be eligible to receive a Management Performance Bonus award annually for superior performance. Said bonus award shall be in an amount determined by the City Manager based on achievement of superior performance, and shall not exceed 10% of salary. B. Bonuses are to be awarded in November of each year. They are awarded for achievement of excellent/superior performance during the prior year as determined by how many goals were met during the prior year. Achievement of any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The parties understand that these amounts will be reported to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable”. C. Program Criterion: The achievement of goals is evaluated in an annual meeting with each management employee and the City Manager to determine amount of bonus. The accomplishments of each department are considered in meeting annual goals and performance objectives set by the Department Head and the City Manager. 3 Management Employees Professional relationships between the management employee and the public, City Council, city commissions, departmental staff, other management personnel, and the City Manager are considered. Tenure as a management employee is considered. Citywide goals and objectives are established annually by the City Council as part of the budget process and each management employee establishes independent goals for their department in order to meet these broad objectives. Progress towards meeting these objectives is considered. Response to and ability to resolve problems as they arise are factors in determining annual bonuses. ARTICLE 5 – DEFERRED COMPENSATION A. Each employee, individually, may elect to participate in any deferred compensation plan offered by the City. B. The City will contribute a maximum of $8,000 per calendar year for management employees participating in one of the deferred compensation programs. ARTICLE 6 – ADDITIONAL COMPENSATION A. Should responsibilities of a position change significantly, the compensation for the classification shall be established following completion of an appropriate salary survey. Said salary shall be commensurate with the new responsibilities. B. In keeping with current employment trends for public sector executives, the City Manager may authorize additional incentives upon initial appointment that may include such items as reimbursement of reasonable relocation expenses, temporary housing assistance up to a maximum of $15,000, and/or establishing balances or advances in accumulated vacation or sick leave. Any expense reimbursements shall be supported by appropriate receipts and made in accordance with established City policies. ARTICLE 7 – ASSISTANT CITY MANAGER PREMIUM TEMPORARY UPGRADE PAY A. Management employees may be designated by the City Manager as Assistant City Manager for the purpose of special or general assignments. Such designation shall be mutually agreed to by the City Manager and the Department Director(s). Assignments may be daily, weekly or monthly and shall be paid as a per diem base premium of 5 to 20 percent, said amount to be mutually determined at time of designation. 4 Management Employees B. An individual so assigned shall report directly to the City Manager and shall operate within specified written goals and objectives. C. Said appointment shall terminate at the pleasure of either party with thirty days written notification. ARTICLE 8 – VACATION A. Upon employment, Management employees shall accrue vacation at the following rates: 1. 114 hours per year through four (4) years of service; 2. 138 hours per year, five (5) years through (9) years of service; 3. 178 hours per year, ten (10) years or more of service. B. Further, the employee may be paid cash in lieu of unused vacation in excess of two weeks (80 hours) vacation at any time. C. Vacation may be accrued up to a thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. Employees with a current, as of May 1, 1994, accrual balance in excess of that amount shall have that amount established as their maximum accrual until such time as their accrual is diminished to a thirty (30) month accrual level. D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. ARTICLE 9 – PRIOR SERVICE CREDIT Upon successful completion of five (5) years of service as a department director for the City of Hermosa Beach, each department director’s prior full-time government (state, local, county, or special district) years of service will be counted towards the accrual of benefits provided under this agreement including accrual of paid leave and retiree medical benefits. All prior and current years of service will be considered as continuous service with the City of Hermosa Beach. ARTICLE 10 – MANAGEMENT LEAVE Employees shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays, vacation, and Bereavement Leave. Management Leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value and shall be prorated for partial year's service. ARTICLE 11 – HOLIDAYS 5 Management Employees Holidays shall be consistent with those provided to employees governed by the Administrative Employees Bargaining unit. ARTICLE 12 – SICK LEAVE A. Basis of Sick Leave 1. Accrual shall be at six (6) hours per month until a balance of 176 hours is achieved. Accrual shall be eight (8) hours per month once a balance of 176 hours is achieved. After 176 hours accrued, member may cash in the excess annually at 100% rate. Maximum accrual will be 500 hours. Any excess will be automatically cashed in at 100% rate. This is to be paid with the first paycheck of December each year. B. Use of Sick Leave 1. Sick Leave shall be used only in case of sickness or disability of the employee or for family Sick Leave. Misuse of Sick Leave shall be grounds for disciplinary action. C. Family Sick Leave 1. In case of serious illness of a member of the immediate family, the employee may utilize Sick Leave. 2. Immediate family for the purpose of this Section shall be defined as; spouse, mother, mother-in-law, father, father-in-law, sister, brother, child, stepchild, guardian, stepfather, stepmother, grandparents, or grandchildren. D. Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City be reimbursed for 100% of unused sick days accrued at their current rate. ARTICLE 13 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined in #2 above). Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 14 – RETIREMENT Tier I. The City maintains the 2% @ 55 PERS contract with "one year final compensation" for current management employees; for Police Chief, the rate is 3% @ 50 and 3% at 55 for the Fire Chief. The City will pay the employee’s 7% (9% for safety) contribution to PERS. The City 6 Management Employees shall report to P.E.R.S. the value of the 7% (9% for safety) employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees, the City will offer the PERS retirement formula known as 2% @ 60 with retirement benefits being calculated on one year final compensation. This will become effective once a new contract with PERS is signed. The City will provide the Police and Fire Chiefs with 2% @ 50. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3. Effective July 1, 2014, an additional 2% for a total of 7%. 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. ARTICLE 15 – VEHICLE ALLOWANCE Management employees shall receive a vehicle allowance in the amount of four hundred fifty ($450.00) per month. The Police and Fire Chiefs each have the option of having a city-owned vehicle assigned to them for their use in lieu of receiving the monthly allowance stated above. 1. There shall be no Vehicle Allowance for employees hired after January 1, 2013. ARTICLE 16 – UNIFORM ALLOWANCE The Police Chief and Fire Chief shall be compensated the same uniform allowance as the next subordinate rank in their respective Department. 7 Management Employees ARTICLE 17 – INSURANCE A. The City will have full responsibility for all Health and Welfare programs enacted and/or in force as of July 1, 1989. Current Health, Dental, Long Term Disability, Life Insurance, Vision Program, Mental health, or their equivalent to remain in force. B. The City will pay for employees' Short term Disability, Long Term Disability, Life Insurance, and full family coverage of dental and vision care. C. Each employee shall receive the amount of seven hundred ($700.00) per month for the purchase of medical insurance. D. Any portion of the City's premiums for the full coverage plan which includes the employee and dependents, or a stated cash amount, plus family where applicable, that is unused will be included as a cash payment for each of the twenty-four pay periods during the year. E. An employee utilizing the Long Term Disability Plan shall not accrue vacation, Sick Leave, holiday pay and allowances after the 90th day of disability. ARTICLE 18 – LIFE INSURANCE City shall provide term life insurance for all employees covered by this Agreement in an amount equal to twice the individual’s annual salary to a maximum of $200,000. ARTICLE 19 – CONTINUATION OF MEDICAL PREMIUM UPON RETIREMENT Employees shall be eligible, upon retirement from the City, for a Medical Premium Supplement. Said supplement shall be in the following amount: 1. For retirement at age fifty-five (55) with a minimum of ten (10) years continuous service with the City, a sixty dollar ($60.00) per month (or cost of policy, whichever is less) insurance supplement. 2. For retirement with a minimum of twenty (20) years continuous service the City shall pay the cost of the retiree’s health insurance for the employee only effective July 1, 1999. 3. Said supplement shall commence with the first month following the employee’s retirement in which the employee is responsible for payment of the insurance premium. 8 Management Employees 4. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Retirees who are eligible for a stipend but who are not covered on the City policy are still eligible to receive their stipend. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. The amount paid to the retiree will be either the amount paid for coverage or the stipend amount allowed by the MOU. 6. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. MediCare, Medicaid) for which they become eligible. ARTICLE 20 – ANNUAL PHYSICAL EXAMINATION A. All employees covered by this Agreement shall be provided with a complete physical medical examination at the doctor or Medical Facility of the City's choice, or have the option of utilizing The Westchester Medical Group, Center for Heart and Health at the City's expense. B. The annual examination is to include at least the following: review of medical history; urinalysis; VDRL; x-rays, (chest PA, lumbar spine and cervical); blood groupings; EKG; lipid analysis CBC panel 17, thyroid function, pap smear, or prostrate exam as appropriate, blood test and mammogram. C. Employees who choose to have a physical exam from their primary physician may use the funds allocated for additional health screening services, or the exam itself if not covered under their health insurance plan. ARTICLE 21 – LIABILITY INSURANCE Except as provided in Government Code Section 995.2, CITY shall provide a defense including but not limited to legal counsel in: a) any civil action or proceeding described in Govt. Code Section 995; b) any administrative action or proceeding described in Section 995.6; or any criminal action or proceeding described in Govt. Code Section 995.8. "Proceeding" as used in this section is applicable to situations where a claim or action is threatened, but not filed, if a reasonable, prudent person would consult or retain counsel in response to the possibility of actual civil, administrative, or criminal action. If CITY pays for a defense, but a court or tribunal issues a final ruling that would, under Section 995.2, preclude CITY payments for defense, employee shall immediately reimburse CITY, and if he/she fails to do so, CITY may offset any such amounts against compensation otherwise due employee under this Agreement. ARTICLE 22 – JURY DUTY 9 Management Employees The City will provide paid jury duty leave in accordance with Administrative Policy P15. ARTICLE 23 – MILITARY LEAVE All employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. ARTICLE 24 – ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT TRAINING $3,500.00 shall be budgeted each year for group training purposes. A committee comprised of the City Manager and two management employees shall select and schedule training programs for participation of employees covered by this Agreement. ARTICLE 25 – CIVIL SERVICE STATUS Employees hired prior to November, 1995 shall retain their status as civil service employees. ARTICLE 26 – GRIEVANCE PROCEDURE A. This grievance procedure shall be used to resolve disputes arising from any allegation by management employees that the City has violated the terms of this Resolution. B. The complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. This exhausts all administrative remedies. ARTICLE 27 – NON-DISCRIMINATION, EQUAL OPPORTUNITY, AFFIRMATIVE ACTION A. The City and its Management Employees agree that both parties have a crucial role in the development and implementation of equal employment opportunities. Both parties mutually accept responsibility for carrying out these provisions. B. The parties agree to cooperate actively and positively in supporting the concept for all employees and to seek and achieve the highest potential and productivity in employment situations. The City and its Management Employees agree to provide encouragement, assistance, and appropriate training opportunities so that all employees may utilize their abilities to the fullest extent. 10 Management Employees IN WITNESS WHEREOF, the parties hereto cause this Agreement to be executed the ______ day of ______ , 20142015. HERMOSA BEACH MANAGEMENT GROUP CITY OF HERMOSA BEACH _______________________________ __________________________ Viki Copeland, Finance Director Tom Bakaly, City Manager (VACANT)____________________ Fire Chief _______________________________ Sharon Papa, Police Chief ______________________________ Vanessa Godinez, Human Resources Manager _______________________________ Ken Robertson, Community Development Director _______________________________ Andrew Brozyna, Public Works Director 656913.2 HE050-061 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND FIREFIGHTERS ASSOCIATION July 1, 2012 2015 – June 30, 20152016 656913.2 HE050-061 TABLE OF CONTENTS SUBJECT PAGE 7K EXEMPTION ....................................................................................................................... 5 ACCESS TO WORK STATION .................................................................................................... 5 ACTING POSITIONS ................................................................................................................. 6 APPEAL OF DISCIPLINE ......................................................................................................... 25 ARBITRATION ....................................................................................................................... 21 AUXILIARY FIREFIGHTERS ..................................................................................................... 19 BASE MONTHLY SALARY ....................................................................................................... 23 BEREAVEMENT LEAVE .......................................................................................................... 16 BULLETIN BOARD ................................................................................................................... 6 CALL BACK .......................................................................................................................... 13 CITY COUNCIL APPROVAL ....................................................................................................... 1 CITY VEHICLE USE ............................................................................................................... 12 COMPENSATION ................................................................................................................... 22 CONSTANT MANNING ............................................................................................................ 18 CONSTITUTIONALITY ............................................................................................................... 2 COURT PAY ......................................................................................................................... 12 COURT STANDBY PAY ........................................................................................................... 13 DISCIPLINE, SUSPENSION, DISCHARGE .................................................................................. 25 EARLY RELIEF POLICY .......................................................................................................... 12 EDUCATIONAL INCENTIVE ........................................................................................................ 8 EFFECTIVE AND TERMINATION DATES ...................................................................................... 2 EMPLOYEE ASSISTANCE ......................................................................................................... 7 EMPLOYEE OPTION BENEFIT PROGRAM ................................................................................... 7 EMPLOYER-EMPLOYEE RELATIONS SESSIONS ........................................................................ 24 EXEMPT EMPLOYEES .............................................................................................................. 4 EXIGENCY ............................................................................................................................ 26 FIRE SERVICE CONSOLIDATION ............................................................................................... 4 GRIEVANCE PROCEDURES .................................................................................................... 20 HOLIDAYS ............................................................................................................................ 14 HOURS OF WORK ................................................................................................................... 5 JURY DUTY .......................................................................................................................... 24 LAYOFF ................................................................................................................................ 24 656913.2 HE050-061 LIFE INSURANCE ................................................................................................................... 17 LONGEVITY PAY ................................................................................................................... 25 MANAGEMENT’S RIGHTS ......................................................................................................... 2 MEDICAL EXAMS .................................................................................................................... 7 MILITARY LEAVE ................................................................................................................... 25 MUTUAL RECOMMENDATION ................................................................................................... 1 NO REDUCTION ...................................................................................................................... 6 NON-DISCRIMINATION ............................................................................................................. 5 OVERTIME AUTHORIZATION ................................................................................................... 10 OVERTIME ............................................................................................................................ 10 PARAMEDIC REASSIGNMENT ................................................................................................... 7 PAYROLL DEDUCTION ............................................................................................................. 6 PERFORMANCE REVIEW ........................................................................................................ 24 PHYSICAL FITNESS PROGRAM ............................................................................................... 25 PREAMBLE ............................................................................................................................. 1 PROBATIONARY PERIOD ....................................................................................................... 19 PRODUCTIVITY ..................................................................................................................... 22 PSYCHOLOGICAL HEALTH ....................................................................................................... 8 REASONABLE NOTICE ............................................................................................................. 5 RECOGNITION ........................................................................................................................ 1 REGULATION OF SICK LEAVE & OTHER PROVISIONS ............................................................... 15 REPEALS ............................................................................................................................... 2 RETIREMENT ........................................................................................................................ 17 SALARY CONTINUANCE ......................................................................................................... 18 SCOPE OF REPRESENTATION .................................................................................................. 4 SELECTION OF IOD DOCTOR OR FACILITY .............................................................................. 18 SHIFT TRADES ..................................................................................................................... 10 SICK LEAVE AT TERMINATION ................................................................................................ 16 SICK LEAVE.......................................................................................................................... 15 SPECIAL DUTY PAY ................................................................................................................ 6 STEWARD’S ADMINISTRATIVE LEAVE ........................................................................................ 5 TRAINING TIME ..................................................................................................................... 12 UNIFORM ALLOWANCE .......................................................................................................... 17 VACATION ............................................................................................................................ 13 WAIVER OF BARGAINING ....................................................................................................... 27 WORK STOPPAGE PROHIBITION ............................................................................................ 19 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH FIREFIGHTERS’ ASSOCIATION ARTICLE I – PREAMBLE This Memorandum of Understanding has been entered into pursuant to the laws of the State of California and the City of Hermosa Beach, hereinafter referred to as the City, and has been executed by the City Manager on behalf of the City, and the Hermosa Beach Firefighters, hereinafter referred to as the Association. ARTICLE 2 – RECOGNITION A. Pursuant to the Association's petition to the City dated March 25, 1982, and applicable State laws, Firefighters' Association is acknowledged by the City as the majority representative of the employees in the following classifications: Firefighter Firefighter/Paramedic Fire Engineer Fire Captain B. It is understood that Fire Captains are included in the bargaining unit. However, because of the nature of the department and the lack of another supervisory employee rank between Fire Captain and Fire Chief, Fire Captains will be permitted to function as management. Part of the duties of the Fire Captain will be to carry out the direction of management in regard to directing the work force. ARTICLE 3 – MUTUAL RECOMMENDATION This Memorandum of Understanding constitutes a mutual recommendation by the parties to the City Council. It is expressly intended that the duties, responsibilities, and functions of the City in the operation of its Fire Department shall in no manner be impaired, subordinated, or negated by any provisions of this agreement. ARTICLE 4 – CITY COUNCIL APPROVAL It is, however, the mutual understanding of all the parties hereto that such Memorandum of Understanding will become effective upon approval by the City Council of the City of Hermosa Beach. ARTICLE 5 – REPEALS The provisions of this Memorandum of Understanding together with those wages, hours, and other terms and conditions of employment in existence prior to July 1, 1997, and are not changed by this Memorandum, shall constitute the wages, hours, and terms 2 and conditions of employment for the employees during the terms of this Memorandum of Understanding. ARTICLE 6 – EFFECTIVE AND TERMINATION DATES This Memorandum of Understanding shall become effective July 1, 20122015, and will continue through June 30, 20152016, with respect to all fire safety employees of the City of Hermosa Beach. During the period covered by this Memorandum of Understanding, any items concerning wages, hours, and other terms and conditions of employment provided by this Memorandum of Understanding shall remain in effect unless the parties agree to revise the same as a written modification to this Memorandum of Understanding, subject to the limitations expressed in Section 3504 of the Government Code. ARTICLE 7 – CONSTITUTIONALITY If any section, subsection, subdivision, sentence, clause, or phrase of this Memorandum of Understanding is for any reason held to be illegal or unconstitutional, such decision shall not affect the validity of the remaining portion of this Memorandum of Understanding. ARTICLE 8 – MANAGEMENT’S RIGHTS RESERVED 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means or performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 3 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the terms of this Memorandum of Understanding, City Personnel Ordinance, Personnel Rules and Regulations, current established practice, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management’s' rights shall impact on the employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 4 ARTICLE 9 – FIRE SERVICE CONSOLIDATION A. In the event that the City should relinquish certain managerial functions due to consolidation or merger, the City will meet and confer with the Association to address the impact of such consolidation, merger, or contracting on the negotiated hours, wages or other terms and conditions of employment of the members of the Association. The City will make every effort to initiate the meet and confer process as early in the developmental phase as possible of a proposed merger, consolidation or contracting of department functions. B. The City agrees that, should it exercise its management right to consolidate or otherwise contract out all or part of the fire safety function, all accrued [vacation, sick, comp.] time, not yet utilized as of the consolidation date shall either be paid in full or transferred to the new provider; for employees so transferring, they shall have the choice of cash in/retention of said accrued leaves. ARTICLE 10 – EXEMPT EMPLOYEES A. For purposes of FLSA pay and overtime, Fire Captains will be treated the same as non-exempt classifications. B. It is understood that the Captains, as management, may from time to time have to rearrange the manpower on any particular shift. ARTICLE 11 – SCOPE OF REPRESENTATION The scope of representation of the Association shall include all matters relating to employment condition and employer-employee relations including wages, hours, and other terms and conditions of employment. ARTICLE 12 – NON DISCRIMINATION Both parties to this agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious to report the conduct to their Fire Chief, Personnel Director or the City Manager in a timely manner. ARTICLE 13 – HOURS OF WORK All employees covered by this Memorandum of Understanding shall work shifts of twenty-four (24) hours in such a manner that they average 56 hours per week. 5 ARTICLE 14 – 7K EXEMPTION The City of Hermosa Beach has exercised its ability to take a statutory “7K” exemption for sworn fire personnel. The work period for such employees shall be twenty eight (28) days in length commencing on April 16, 1986. ARTICLE 15 – STEWARD’S ADMINISTRATIVE LEAVE The City shall provide an aggregate total of three (3) shifts per year for use by the Association stewards to attend employer-employee related seminars, conferences, etc., such times subject to mutual agreement with the Fire Chief and the availability of replacement personnel. ARTICLE 16 – REASONABLE NOTICE It is mutually understood and agreed that a copy (via the United States postal service) of the City Council and/or Personnel Board agenda for each meeting, mailed to the Association, shall constitute reasonable written notice, and notice of an opportunity to meet with such agencies, on all matters within the scope of representation upon which the City Council or Personnel Board may act. ARTICLE 17 – ACCESS TO WORK STATION The City agrees to grant official representatives of the Association the access and right to discuss any grievance or problem arising under the terms of this Agreement with any employee during working hours. It is agreed that there will be as little interference as possible by the Association Representative during the working hours of said employee. It is agreed that the Association Representative shall be permitted to conduct a reasonable amount of Association business regarding grievances during working hours without loss of pay and that the Association may use City facilities to conduct meetings when such facilities are available. ARTICLE I8 – BULLETIN BOARD One bulletin board will be provided upon which the Association may post only notices of recreational, health and welfare, and social affairs, notices of meetings or election. The posting of any other classes of notices or the distribution of any written or printed notices, cards, pamphlets or literature of any kind at City work stations or premises is prohibited without the prior permission of the City Manager or an authorized departmental management official. ARTICLE 19 – PAYROLL DEDUCTION It is mutually agreed that the City will, during the term of this Agreement, deduct monies and remit to the Association (as authorized by Employee Payroll Deduction Authorization) a deduction for dues and insurance, providing there is not more than one such deduction per pay period. 6 ARTICLE 20 – NO REDUCTION It is agreed that no member of the Association by virtue of the adoption of this Agreement shall suffer a reduction in working conditions and/or other benefits not otherwise enumerated in this Memorandum of Understanding. ARTICLE 21 – TEMPORARY UPGRADE PAY/PARAMEDIC COORDINATOR PREMIUM/SPECIAL ASSIGNMENT PAY A. Employees who are placed and maintain a position on a promotional eligibility list for the classifications of Fire Engineer and/or Fire Captain shall receive a premium of 5% of base salary. When it is necessary to appoint an employee to an acting position, that employee shall be chosen from the appropriate eligibility list for that classification. (Not Reportable to PERS) B. An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 5% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Paramedic Coordinator Premium (Reportable to PERS) 2. Reserve Firefighter Coordinator Training Premium Ambulance Operator Safety Officer/Training Coordinator (PERS Reportability to be determined) 3. Special Events Coordinator/Fire Prevention Assignment PremiumSpecial Events Fire Prevention Coordinator (Reportable to PERS) C. An employee covered by this agreement and assigned to perform any of the duties listed below shall receive an additional 10% above his Base Salary for each month so assigned. (Reportable to PERS) 1. Fire Marshal/Fire Inspector A 10% total premium shall be paid for the special duty assignment of Fire Inspector. CD. The City and Association mutually agree to meet, as the need may arise, to develop additional special Duties pay categories. ARTICLE 22 – PARAMEDIC REASSIGNMENT A. After a Paramedic has worked in the paramedic classification for a period of not less than five (5) consecutive years, he may return to the classification of Firefighter. The intended purpose is to provide the paramedic with the opportunity of reassignment. It is understood that in the event of such reassignment, the member will be placed at the step in the Firefighter base salary range corresponding to his step at the Paramedic salary range. This reduction will remain in effect until such time that the member either returns to paramedic duty or promotes to a higher rank within the Department. Additionally, the Fire Chief/ Public Safety Director has the authority to retain sufficient personnel, certified as a paramedic, to maintain the required level of service. Formatted: Indent: Left: 0", First line: 0" Formatted: Indent: Left: 0" Formatted: Font: Not Bold Formatted: List Paragraph, Numbered +Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" +Indent at: 0.75" Formatted: Font: Arial, 12 pt 7 B. When a vacancy occurs in the Paramedic classification, prior to any new entry level examination process, a promotional examination will be conducted with all current Firefighters, who meet the minimum requirements, eligible to participate in the examination process. ARTICLE 23 – MEDICAL EXAMS A. All employees covered by this agreement shall be provided with a complete physical exam on a biennial schedule. B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include the following procedures as medically indicated: 1. Physician systemic examination 2. Audiometry 3. Occult Blood 4. Comprehensive Blood Panel and Urinalysis 5. Exercise prescription/Physician Consultation Additional procedures such as tonometry, spirometry, chest x-ray, body composition analysis, resting 12-lead electrocardiogram, maximal exercise stress test, oxygen uptake analysis, and strength and flexibility testing may be performed as medically appropriate. The City will maintain compliance with current laws and regulations regarding the release of medical records. ARTICLE 24 – EMPLOYEE ASSISTANCE AND PSYCHOLOGICAL HEALTH A. The City will provide to all employees covered by this agreement the equivalent of the Employee Assistance Program (EAP) that is in effect as of July 1, 1997. B. City will continue to provide the Psychological Health Plan that is in effect as of July 1, 1997 or its equivalent. ARTICLE 25 – EMPLOYEE OPTION BENEFIT PROGRAM A. Purpose To provide a benefit package which allows the individual firefighter to select benefits according to his/her particular needs B. Amount of Benefit The amount of E.O.B. benefit is $900.00 monthly. C. Benefit Options 1. Medical Insurance 8 a. An employee entitled to his E.O.B. must either purchase medical insurance through the City or provide the City with proof of coverage for medical insurance by other means. b. Either the Indemnity or the HMO Medical insurance plan may be utilized. 2. Dental Insurance Either the Indemnity of the HMO Dental plan may be utilized. 3. Vision Insurance. 4. Deferred Compensation. 5. Cash Payment Bimonthly with regular paychecks ARTICLE 26 – EDUCATIONAL INCENTIVE, EMERGENCY MEDICAL TECHNICIAN PAY, PARAMEDIC PAY, SPECIAL ASSIGNMENT PAY A. In recognition of formal educational, vocational and technical training the City agrees to the following incentive program for all Fire Department employees covered by this MOU: 5% additional compensation over base salary (Not PERSable) Minimum Units 15 30 45 AA/AS BA/BS Years of Service 8 6 4 4 2 OR 10% additional compensation over base salary Minimum Units 30 45 AA/AS BA/BS Masters Years of Service 12 9 9 7 4 In addition, employees are eligible to receive: 1. Recertification Bonus: 3% per month for State Fire Officers (SFO) Certificate, and, notwithstanding the above (Reportability to PERS to be determined); 2. Emergency Medical Technician Pay: 2% per month (or a minimum of $100 per month) for Emergency Medical Technician Certificate (EMT-1)*. EMT-1 Premium available for classifications other than Paramedic. (Reportable to PERS) 3. Paramedic Pay: Those persons in the classifications of Engineer and Captain who hold and maintain a current paramedic certification will receive a monthly incentive of 5% of top step Formatted: Not Highlight 9 paramedic salary. Beginning January 1, 2001, the amount will be raised to 7.5% of the top step paramedic salary. Effective January 1, 2003, the monthly incentive shall be increased to 10% of top step paramedic pay. (Reportable to PERS) 4. Employees in the classification of Fire Captain shall be eligible to receive an Educational Incentive of 3% of base salary per month for certification as a Chief Officer effective 7/1/04. (Not PERSable) B. SFO and EMT-1 Certificate pay may be combined with academic premium above (i.e. 5% or 10%). C. Captains not eligible for SFO premium. D. Retroactivity for payment of any of the above premiums shall be limited to a maximum of three (3) months. E. The City will develop a program to reimburse Association members for approved job related training and course work. F. The City agrees to provide an education reimbursement benefit to those employees who enroll in academic courses in pursuit of an Associate, Bachelors or Masters Degree in a field related to their employment with the City of Hermosa Beach. Employees shall be reimbursed for their course fees, books and tuition in an amount equivalent to those of the California State University as approved by the Personnel Director. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 27 – OVERTIME A. All employees covered by this agreement who are required to perform in excess of the standard work period of 212 hours in a 28 day cycle shall receive compensation at the rate of time and one-half his/her regular rate of pay. The regular rate of pay shall include the following components in addition to Base salary: 1. Educational Incentive 2. Special Assignment Pay (i.e. Plan Check) 3. Acting Pay B. All employees covered by this agreement who are required to perform less than 212 hours in a standard work period of 28 days, shall receive compensation at the straight time regular rate of pay or compensatory time on an hour for hour basis. 10 C. No employee covered by this agreement shall accrue more than two hundred forty (240) hours of such compensatory time. Should any employee exceed two hundred forty (240) hours of accrued compensatory time, he/she shall receive compensation at the straight time regular rate of pay. D. In determining an employee's eligibility for overtime compensation in a work period, paid leaves of absences for vacation, sick, comp. time, and holiday comp. time shall be counted as hours worked effective November 1, 2006 E. All extra time worked (commonly referred to as overtime) will be distributed as equally as possible among regular full time Association members within the classifications. F. All employees covered by this agreement forced to work in a lower classification shall receive their regular rate of pay. G. No employee shall be required to work overtime until all available employees have been contacted. H. All hours spent acquiring continuing education for the purpose of maintaining certification as a paramedic shall be considered hour worked for FLSA purposes. I. Employees may elect to receive pay or accrue compensatory time as compensation for overtime hours worked. ARTICLE 28 – OVERTIME AUTHORIZATION A. All overtime requests must have prior written authorization of the Fire Chief (or his designee) prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon as thereafter practicable. Dispatched calls beyond the end of duty time are considered as authorized. B. An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. ARTICLE 29 – SHIFT TRADES A. The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. B. A member desiring a shift trade (exchange) shall: 1. Prepare and submit with proper signatures a "shift exchange form" to his supervisor. 11 2. Exchange shifts with members of equal rank or classification, or members that can be assigned to perform in an acting capacity (non-compensated), or can perform the same duties as the requester. 3. Make sure the exchange is approved by the proper supervisor(s) before the trade occurs. C. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. Shift trades are not to be used in lieu of accrued vacation and/or comp. time. More than three consecutive shift trades requested will be approved only when accompanied by a valid justification (i.e. educational commitments, use of required yearly vacation already taken, manning shortages, or cancellation of other time off by the Department). D. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have his compensable hours decreased as a result of the trade. Any hours worked beyond the normal work day will be credited to the individual actually doing the work. E. Once approved, shift trade dates and/or repayment dates may not be changed unless circumstances justify the change and must be submitted in writing to the requesters Captain for approval. F. "Paybacks" of shift trades are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) year of the date of the initial shift trade. Any dispute as to paybacks is to be resolved by the involved em- ployees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. G. A record of all initial shift trades and "paybacks" shall be maintained by the Fire Captains. H. If one individual fails to appear for the other (regardless of the reason), the person who traded in to the schedule will be listed as absent without leave and may be subject to disciplinary action. ARTICLE 30 – EARLY RELIEF POLICY The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the 12 involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned to other duties. ARTICLE 31 – TRAINING TIME A. Attendance at training schools/facilities (including the Academy), which improves the performance of regular tasks and/or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work, even though the employee may be confined to campus or to barracks 24 hours a day. This provision is not intended to waive any employee's rights for purposes of Workers' Compensation benefits. B. Training mandated by the Department on an employee's day off shall be compensated for actual time spent in training. C. Travel time to and from the training facility outside of an employee's normal work shift is not normally compensable hours of work, however, reasonable requests for travel time shall be adjusted between the Department Head and the Employee. Nothing in this article is intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 32 – CITY VEHICLE USE Employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for such travel time in the City vehicle [this provision also applies in those situations where the radio must be left on and monitored]. ARTICLE 33 – COURT PAY When an employee covered by this agreement is physically called to court on a regularly scheduled day off, he/she shall be credited with a minimum of three (3) hours worked or on an hour for hour basis for the time actually spent in court., whichever is greater, compensated at one and one half times of the regular rate of pay. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. This provision is not intended to waive the employee's rights for purposes of Workers' Compensation benefits. ARTICLE 34 – COURT STANDBY PAY A. An employee who while off duty is on court standby status may leave a telephone number at a location within forty-five (45) minutes of the designated court where he/she may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. 13 B. Alternatively, an employee on court standby shall report, with the permission of the Department, to the Fire facility, in uniform, for assignment while awaiting court. An employee shall be credited on an hour for hour basis, compensated at one and one half times the regular rate of pay, for time actually worked while on standby. Travel time to the Fire facility shall not be considered hours worked and shall not be compensated in any manner whatsoever. ARTICLE 35 – CALL BACK A. Call back duty occurs when an employee is ordered to return to duty on a non- regularly scheduled work shift. Call back does not occur when an employee is held over from his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of five (5) hours work commencing when he/she reports to duty. Any hours worked in excess of five (5) hours shall be credited on an hour for hour basis for actual time worked. Travel time shall not be considered hours worked and shall not be compensated in any manner whatsoever. B. An employee who is held over at the end of his/her shift for an emergency shall be credited with a minimum of two (2) hours work. ARTICLE 36 – PAID VACATIONS A. Employees covered by this agreement shall receive paid annual vacations pursuant to the terms of this Article. B. Vacation requests will be made by employees as far in advance as possible in order to insure time off as required. C. All Association members within the classification shall have the first week after the list is posted on the board to fill the openings. All other personnel may sign for any open shifts after the first week. If any shift remains open after the second week, the Fire Chief, or his designee, may require department personnel to fill them. The parties agree that a list be kept of overtime for vacation, holiday, sick leave, and emergency. D. Paid vacations to be as follows: Upon Hire ---------------------------------------------------- 5 shifts/year Commencing with the Second Year ------------------- 6 shifts/year Commencing with the Fifth year ------------------------ 7 shifts/year Commencing with the Ninth year ----------------------- 9 shifts/year Commencing with the Fourteenth Year --------------- 11 shifts/year Commencing with the Eighteenth year ---------------- 12 shifts/year 14 E. All employees shall take vacation time off within each fiscal year. F. An employee may accrue vacation to a maximum of 15 shifts (360 hrs). Cash out of any earned but unused vacation accrual in excess of 360 hrs. shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Cash-out of excess vacation accrual shall be at the employee’s regular rate of pay. G. Additionally, upon utilization of vacation, an employee covered by this agreement may cash in vacation on a one for one basis up to a maximum of six (6) shifts per year. Cash-in of Vacation accrual shall be at the employees' regular rate of pay. H. In the event that an employee desires to accumulate vacation time from year to year, the employee may do so providing permission has been received from the City Manager; City Manager shall not unreasonably withhold such permission. I. Requests for vacation time of more than three (3) shifts must be submitted to the Fire Chief or his designee, at least three (3) shifts in advance. ARTICLE 37 – HOLIDAYS A. At the employee’s option, all employees who are covered by this agreement will receive, in lieu of holiday time off, twelve (12) hours of pay per month at the employee’s regular rate of pay, or twelve hours per month of compensatory time off. B. Requests for Holiday Comp time off of more than three (3) shifts shall be submitted to the Captain at least three (3) shifts in advance. Only one (1) Captain and one (1) Engineer may be off at the same time. C. There shall be an accrual cap of 480 hours; all hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck. Said cash out to be at the employee's regular rate of pay. D. Unless otherwise provided for in this Agreement, upon termination of City service for any reason accrued Holiday Comp shall be cashed out at the employee’s regular rate of pay. ARTICLE 38 – SICK LEAVE A. All Association Members shall accrue twelve (12) hours per month sick leave (6 shifts per year). B. All employees with a minimum sick leave balance of 242 hours MAY annually cash in up to four hundred (400) hours of sick leave per year in excess of 242 hours. The annual date and number of hours shall be the employee's choice. Said cash out will be at the employee's regular rate of pay. 15 C. Employees hired prior to July 1, 1989 shall have an accrual cap of 2000 hours. All hours in excess of this maximum shall be automatically cashed out as part of the June 30th payroll at employees' regular rate of pay. Employees whose accrual balance exceeds 2000 hours as of July 1, 1989 shall be allowed to maintain that balance. D. Employees hired July 1, 1989 or later shall have an accrual cap of 1200 hrs. All hours in excess of this maximum shall be automatically cashed out based on the balance listed on the June 1-15 payroll. Payment will be made on the July 5th paycheck at employee’s regular rate of pay. ARTICLE 39 – REGULATION OF SICK LEAVE & OTHER PROVISIONS A. Use of Sick Leave 1. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. B. Procedure 1. To receive compensation while absent on sick leave, employees shall notify the City per the Department's sick leave policy. 2. When absence is for more than two (2) consecutive shifts the City may request the reason for the absence be verified by a written statement, stating the cause of absence, from an attending physician. The employee shall furnish any other proof of sickness reasonably required by the City. C. Family Sick Leave 1. In case of serious illness or death of a member of the immediate family, the employee may utilize sick leave. 2. Pregnancy (maternity or paternity) is an allowable use. 3. Immediate family for the purpose of this Section shall be defined as: spouse, mother, mother-in-law, father, father-in-law, sister, brother, (step) child or guardian, stepfather, stepmother, grandparents or grandchildren. Employees may pre-designate and substitute other members for those members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase the paid leave opportunities, but, rather to recognize the variation in family structure (e.g. aunt for mother in the case where it as an aunt as caretaker in the absence of a mother). 4. Such time shall be deducted from the existing sick leave of the employee. 16 ARTICLE 40 – SICK LEAVE AT TERMINATION A. For employees hired prior to July 1, 1989 and upon termination, either voluntary/involuntary or resignation from City employment, sick leave will be paid, at the employees regular rate of pay, according to the following standards 1. 25% of all accrued sick leave for 5 through 9 years continuous service. 2. 50% of all accrued sick leave for 10 through 19 years continuous service. 3. 75% of all accrued sick leave for 20 plus years continuous service (exception: for medical retirement at age 50+ with 20 years or more of continuous service, cash-out shall be at employees' forty-hour rate). B. Upon service retirement, accrued sick leave shall be cashed out pursuant to the schedule above computed at the employee’s forty-hour rate of pay. C. For employees hired July 1, 1989 or later and upon termination, resignation, or service retirement, from City employment, sick leave shall be paid at the employees' regular rate of pay, according to the following standards, 1. 50% of all accrued sick leave for 10 or more years of continuous service. D. in exception to A, B & C above employees covered by this agreement who are retired as a result of a service connected disability shall receive 75% of their accumulated sick hours regardless of length of service. Said cash-out shall be at the employee’s regular rate of pay. ARTICLE 41 – BEREAVEMENT LEAVE Each employee covered by this Agreement shall receive a maximum of two shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 40 of the Agreement. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused bereavement be provided. The Chief may grant one (1) additional shift in the event or a death which requires extended travel. For the purposes of bereavement leave, parent’s in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 42 – RETIREMENT A. This paragraph A is subject to the provisions in paragraph B., below. Tier I. The City provides the PERS 3% at 55 Plan with one year final compensation to employees hired prior to July 1, 2011. Tier II. For employees, hired after on or after July 1, 2011 the PERS retirement benefit formula shall be 2% @ 50. Other retirement benefits for employees hired on or after July 1, 2011 will remain the same as employees hired prior to 17 this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012 -2015 MOU, unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. B. AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by 18 reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C. For employees hired prior to July 1, 1989, upon service retirement, the employees accumulated holiday comp. and vacation accrual accounts shall be cashed out at the employees forty (40) hour equivalent rate of pay. (i.e. utilizing sick, vacation and/or comp time). D. Employees who retire after July 18, 2000 shall be eligible for a medical insurance premium supplement. Said supplement shall be in the following amount: 1. For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of ten (10) years of service with the City of Hermosa Beach said supplement shall be $150 per month. 2. For service retirement at age fifty (50), or disability retirement (no age restriction) with a minimum of twenty (20) years of service with the City of Hermosa Beach said supplement shall be $350 per month ARTICLE 43 – UNIFORM ALLOWANCE All permanent personnel covered by this Agreement shall be authorized a yearly maintenance and replacement uniform allowance in the amount of $600 per year. ARTICLE 44 – LIFE INSURANCE All employees covered by the Agreement to be provided Life Insurance in the amount of $70,000 at City expense. ARTICLE 45 – SALARY CONTINUANCE A. All employees covered by this Agreement shall be required to be covered under the LTD plan. This coverage is provided through the Firefighters Association. B. An employee utilizing the LTD plan shall accrue vacation, sick leave, holiday comp. and allowances only during that period of their leave that they are receiving pay (i.e. utilizing sick, vacation and /or comp time). ARTICLE 46 – SELECTION OF IOD DOCTOR OR FACILITY It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event that the Association members covered by the MOU wish to grieve the City’s selection, the City will give due consideration to the facts presented and select a new facility based on all facts presented if necessary. This provision in no manner is intended to waive or abrogate employees Workers' Compensation rights under the under the California Labor Code. Employees may designate a personal physician to provide treatment in the event of a workers’ compensation injury or illness. A pre-designation form entitled, “PERSONAL PHYSICIAN PRE-DESIGNATION FORM FOR WORK RELATED INJURIES” must be 19 completed in order to designate a physician. This two-page form is available in the Personnel Department and must be signed by the employee AND their personal physician and returned to the Personnel Department BEFORE an injury occurs in order to be valid. ARTICLE 47 – CONSTANT MANNING A. The term "constant manning" refers to procedures established to ensure that fire suppression staffing levels are maintained at a predetermined number of personnel. A predetermined number of personnel is established by the number of currently authorized Fire Department positions and by the organizational assignment of personnel. The Association and the City agree that for and during the term of this agreement the established staffing level shall be a minimum of five (5) persons per shift and an agreed upon goal of six (6) per shift. B. City and Association agree to meet and confer should the financial position of the City improve to the extent that would allow a return to a minimum staffing of six (6) per shift. ARTICLE 48 – PROBATIONARY PERIOD Original and promotional appointments to the Fire Department shall serve a probationary period of twelve (12) months. Probationary periods may be extended for a period not to exceed six (6) months. ARTICLE 49 – WORK STOPPAGE PROHIBITION A. Prohibited Conduct: 1. The Association, its officers, agents, representatives, and members, agree that, during the term if this Memorandum of Understanding or any agreed upon extensions of the MOU, they will not call or engage in any strike, walkout, work stoppage, sick-out, blue flu, concerted withholding of services by employees represented by the Association, disruption of City services, or honor any job action by any other employee or group action by any other employee or group of employees of the City or any union or association of employees by withholding or refusing to perform services; provided, however, that by executing this agreement, neither the Association nor any of its members waive their rights (1) under Section 6300 et. seq. of the California Labor Code to refuse to work under unsafe conditions and (2) under the United States and California Constitutions to exercise their rights of freedom of speech, assembly, and association such as by engaging in lawful informational picketing. 2. In the event that the Association, its officers, agents, representatives, or members engage in any of the conduct prohibited above, the Association shall immediately instruct, in writing, any persons engaging in such conduct that their actions are in violation of this Memorandum of Understanding and are unlawful, and that they must immediately cease such conduct and return to work. 20 3. In the event that the Association carries out in good faith its responsibilities set forth in Paragraph 2 above, it shall not be liable for the actions of any individual who participates in conduct prohibited by Paragraph I above. Any employee, who participates in any conduct prohibited above and violates any other City Rule or Regulation, shall be subject to disciplinary action including termination by the City. This shall not abrogate the right of any employee to receive all due process guaranteed to him or her in procedures relating to disciplinary action. ARTICLE 50 – AUXILIARY FIREFIGHTERS No member of the auxiliary/reserve/paid call firefighters or other such volunteer program firefighters will be used to replace regular employees in the Fire Department in overtime situations. However, in the event there are no regular, full-time firefighters available, the City, upon notification to the Association, and approved by same, may use auxiliary/reserve/paid call personnel in overtime situations in order to maintain the proper minimum manning level. ARTICLE 51 – GRIEVANCE PROCEDURES A. Purpose of Grievance Procedures: 1. To promote improved employer-employee relations by establishing procedures on matters. 2. To provide that grievances shall be settled as near as possible to the point of origin. 3. To provide that the grievance procedures shall be as informal as possible. B. A Grievance shall be defined as a controversy between the City and the Association or an employee or employees covered by this Agreement. Such controversy must pertain to any of the following: 1. Any matter involving the application of any provision of this Agreement; or 2. Any matter involving the violations of any provision of intent of this Agreement; or 3. Any matter that affects the working conditions of the employee or the application of all rules, regulations, policies and/or laws affecting the employees covered by this Agreement. C. Disciplinary actions shall not be appealed under the provisions of this section. D. There shall be earnest effort on the part of both parties to settle grievances promptly through the steps listed below. 21 STEP 1. An employee's Grievance must be submitted in writing by the employee, fully stating the facts surrounding the Grievance and detailing the specific provisions of this Agreement alleged to have been violated, signed, and dated by the employee and presented to his first line supervisor immediately in charge of the aggrieved employee within fifteen (15) calendar days after the event giving rise to the Grievance or fifteen (15) calendar days after he could have been reasonably expected to have had knowledge. The supervisor will give his answer to the employee by the end of the tenth (10) calendar day following the presentation of the grievance and the giving of such answer will terminate Step 1. STEP 2. If the grievance is not settled in Step 1, the grievance will be presented to the Fire Chief (or in the case where the Fire Chief responded at step 1, to the City Manager, or his designee) within ten (10) calendar days after termination of Step 1. A meeting with the employee, Association Officer, and Fire Chief (or City Manager or his designee), will be arranged at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within fifteen (15) calendar days from the date the grievance is received by the Fire Chief (or City Manager/ designee). The Chief (City Manager/designee) may invite other members of management to be present at such meeting. The Chief (City Manager/designee) will give a written reply by the end of the tenth (10) calendar day following the date of the meeting, and the giving of such reply will terminate Step 2. STEP 3. If the grievance is not settled in Step 2, the Association Representative shall, within seven (7) calendar days after the termination of Step 2, arrange for a meeting with the City Manager to be held at a mutually agreeable location and time to review and discuss the grievance. Such meeting will take place within ten (10) calendar days from the date of the grievance is referred to Step 3. A decision shall be rendered within ten (10) calendar days from the date of such meeting. The decision shall be in writing. E. Time limits as set forth above may be extended by mutual agreement between the parties but neither party shall be required to do so. F. In the event that the Association calls witnesses that must be excused from work, the City agrees to excuse same in paid status. G. The parties agree that in the event the member or the Association fail to comply with the time limits contained herein, such failure constitutes a waiver of right to prosecute the grievance; it is further agreed that in the event the City or its representatives fail to comply with the prescribed time limits, such failure constitutes an agreement to concur with the grievant’s position and remedy. It is not intended that the grievance procedure be used to effect changes in the established salary and fringe benefits. 22 ARTICLE 52 – ARBITRATION A. Grievances which are not settled pursuant to the grievance procedure herein and which either party desires to contest further, shall be submitted to arbitration as provided in this Article provided however, that said request for Arbitration shall be made within twenty (20) days of the conclusion of Step 3 of the Grievance procedure. B. As soon as possible and in any event not later then fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. C. Either the City or the Association may call any employee as a witness, and the employer agrees to release said witness from work if he is on duty. If an employee witness is called by the City, the City will reimburse him for time lost; if called by the Association, the Association may pay the expense. D. The arbitrator shall have no power to alter, amend, change, add to, or subtract from any of the terms of this Agreement. The decision of the arbitrator shall be based solely upon evidence and arguments presented to him by the respective parties in the presence of each other. E. The decision of the arbitrator within the limits herein prescribed shall be final and binding upon the parties in dispute. F. The mutual decision of the parties and/or the arbitrator in any dispute shall be the final and binding decision on all parties and there shall not be any appeal to another board, authority, commission and/or agency for it is the intent of this Agreement to supplant the Civil Service (Personnel Board) hearing and appeal system with the provisions of this Agreement. G. The Arbitrator may hear and determine only one grievance at a time without the expressed agreement of the City and the Association. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. ARTICLE 53 – PRODUCTIVITY The City and the Association mutually agree to continually seek means of increasing productivity in the Fire service. 23 ARTICLE 54 – COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered at the regular rate of pay for a particular classification without consideration of any other form of compensation. 4. No employees may take time off from normal working hours for the purpose of depositing a pay check. 5. Employees are encouraged to utilize the City's ability to "Direct Deposit" paychecks to the bank or credit union of the employee’s choice. B. Salary Advancements Within Base Pay Range 1. Salary ranges are established to provide fair compensation to each classification. Initial appointment shall be made at the minimum step within a particular range, but the City Manager may approve a higher starting step. C. Step Advancement: 1. All salary advancement shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director. 2. Merit increases shall be effective at the beginning of the next pay period following the effective date (1st or 16th of the month). D. Promotion: 1. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary by at least 5.0%. 24 ARTICLE 55 – BASE MONTHLY SALARY A. Effective June 30, 2012July 1, 2015, base monthly salaries for the represented classifications are as follows: (Reflects a base increase of 5%) 1 2 3 4 5 6 7 CAPTAIN 7913 8313 8731 9164 9624 10105 ENGINEER 5875 6171 6476 6801 7141 7497 PARAMEDIC 5677 5962 6260 6574 6899 7243 7497 FIREFIGHTER 4910 5155 5411 5685 5970 6268 Effective concurrent with the ARTICLE 42 January 1, 2013 funding by individual unit members of the above 3.0% of compensation earnable as and for the individual member’s normal employee PERS contribution, the unadjusted base salary of each unit member shall be increased by 3.0%. Effective the first payroll period commencing on or after July 1, 2013, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. Effective the first payroll period commencing on or after July 1, 2014, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. B. Initial Appointment For entry-level Firefighters who are not academy graduates, the initial appointment shall be at Step 1. For Firefighters who have completed the fire academy, the initial appointment shall be at Step 2. For entry-level Paramedic who are not fire academy graduates, the initial appointment shall be at Step1. For Paramedics who have completed the fire academy, the initial appointment shall be at Step 2. ARTICLE 56 – PERFORMANCE REVIEW Upon completion of probation, each employee shall thereafter be reviewed annually; said review to be constructive in nature and designed to point out areas of both strength and weakness, methods of improvement, etc. ARTICLE 57 – PHYSICAL FITNESS PROGRAM A. Effective July 1, 1989, the City and Association adopt a Physical Fitness Policy and Incentive Program as described in the attached Exhibit A. B. Fitness evaluations shall be conducted biannually during the months of October and May. Monetary payments shall be made in accordance with the provisions of section 704.09 of the Incentive Program. 25 C. Association members who wish to participate in the Physical Fitness Incentive Program shall be allowed two (2) hours during their shift (including prep and clean-up) to participate in physical fitness activities. D. Members must complete each of the fitness components to be eligible for the incentive payment. E. CITY and ASSOCIATION agree to meet and confer during the term of this agreement regarding modification to the fitness, measurement and scoring components of the Program. No modification to the program shall be effective unless approved in writing by both CITY and ASSOCIATION. ARTICLE 58 – LAYOFF The City and the Association acknowledge Section 2-76.200 of the Hermosa Beach Municipal Code, as currently enacted, as the governing provision regarding layoff. However, the City and the Association further agree that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation’s, etc. ARTICLE 59 – EMPLOYER-EMPLOYEE RELATIONS SESSIONS In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet quarterly with the Fire Chief and biannually with the City Manager; there shall be no less than two (2) Board members present for each such meeting. ARTICLE 60 – JURY DUTY Jury Duty shall be handled as outlined in Administrative Memorandum P15. The policy states that an employee is entitled to be paid for jury service. Employees should refer to P15 for further details. ARTICLE 61 – LONGEVITY PAY Upon completion of the 5th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 3.1% of base monthly pay. (PERSable) Upon completion of the 15th year of service with the City of Hermosa Beach, employees shall receive a longevity premium of 5% of base monthly pay. (PERSable) Upon completion of the 25th year of service with the City of Hermosa Beach, employees shall receive an additional longevity premium of 5% of base monthly pay. (PERSable) ARTICLE 62 – MILITARY LEAVE Pursuant to governing State and Federal law, employees covered by this Agreement will be granted Military Leave. 26 ARTICLE 63 – DISCIPLINE, SUSPENSION, DISCHARGE City and Association understand the value of progressive discipline. City will therefore endeavor to incorporate that procedure in its disciplinary policy. In that regard, City will endeavor to adhere to the following guideline re implementing progressive disciplinary procedures: 1. Verbal warning(s) which are to be formally logged; 2. Written reprimand(s); 3. Suspension(s); 4. Demotion/Reduction in pay; 5. Termination ARTICLE 64 – APPEAL OF DISCIPLINE A. Verbal warnings may not be appealed. In the case of a written reprimand, the employee reprimanded may request the issuer's immediate superior to review the action. Said request shall be made within ten (10) calendar days of the date of the action. B. Suspension, Demotion, Reduction-in-Pay, and Termination: Step I. Following notice of intent of disciplinary action, a meeting between the Fire Chief, other management representatives, the affected employee and representatives of his choice, may be held within ten (10) calendar days to discuss the discipline. Following that meeting, the Fire Chief will issue a ruling within seven (7) calendar days and may uphold, modify, reduce or rescind the proposed disciplinary action. Any proposed disciplinary action shall be initiated following the conclusion of Step I. The issuance of the Chief's ruling shall conclude Step I. Step II. If the matter is not resolved at Step I, the employee may within seven (7) calendar days file a written appeal with the City Manager. The City Manager (or his designee) shall arrange a meeting with the employee and his representative to be held within ten (10) calendar days from the date the appeal is received. The City Manager may invite other members of the management team to be present at that meeting. Following the meeting the City Manager (or his designee) shall render a decision within ten (10) calendar days. The issuance of the decision concludes Step II. Step III. If the matter is not resolved at Step II, the employee may, within ten (10) calendar days of the conclusion of Step II, request a hearing pursuant to Section 2.76.160/2.76.180 of the Hermosa Beach City Code. Such request shall be delivered in writing to the Personnel Director Officer. 27 C. Time limits as set forth above for each of the steps may be extended by mutual agreement between the parties, but neither party shall be required to so agree. ARTICLE 65 – EXIGENCY A. Notwithstanding the terms described in this MOU, the parties acknowledge the obligation of the City Council to insure the financial integrity of City Government. B. Accordingly, Association agrees to meet and confer upon request of the City to discuss MOU modifications should: 1. New State or Local Initiatives(s), 2. New Federal mandate(s), or 3. State or Federal Judicial ruling(s) be implemented whereby said action increases City's MOU costs or otherwise precludes operation of any portion of this MOU. C. It is acknowledged that no such MOU change can occur without acceptance by City and Association. ARTICLE 66 – WAIVER OF BARGAINING The Parties acknowledge that during the negotiation which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter appropriate for collective bargaining and that the under- standings and agreements arrived at by the Parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Parties of this Agreement concur that the other shall not be obligated to bargain collectively with respect to any subject or matter without mutual consent even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the Parties at the time that they negotiated or signed this Agreement. ARTICLE 67 – PROVISION EFFECTIVE The provisions of the Memorandum of Understanding shall be effective commencing July 1, 2015, and shall govern until June 30, 2016. ARTICLE 68 – EXECUTION This Memorandum of Understanding represents the full and complete understanding between the parties related to the subject matter set forth herein and all preliminary negotiations of whatever kind or nature are merged herein. The parties hereto have caused this Memorandum of Understanding to be executed this ______day of _____ , 2013. HERMOSA BEACH FIRE ASSOCIATION CITY OF HERMOSA BEACH 28 _____________________________ _________________________________ James Crawford, Fire Captain Thomas Bakaly, City Manager _____________________________ ________________________________ Aaron Marks, Fire Engineer Viki Copeland, Finance Director _____________________________ ______________________________ Steven Ramirez, Paramedic Robert A. Blackwood, Interim HR Manager 29 Exhibit A 704.00 PHYSICAL FITNESS POLICY AND INCENTIVE PROGRAM 704.01 There is no substitute for physical fitness. If, for no other reason, all members of the Hermosa Beach Fire Department should maintain good physical condition so that they can handle the physical and mental demands that are required of them. 704.02 It is essential to the effectiveness and state of readiness of the department that all firefighters maintain a high degree of physical fitness. By doing so, the firefighter will not only display a better public image and be physically able to perform his duty but will feel better and be less prone to injury and illness. 704.03 Time and time again, a firefighter is faced with situations that make demands on his physical capabilities. In certain instances, physical fitness often spells the difference between success and failure-even life and death. The firefighter who is incapable of meeting these demands is not prepared to adequately discharge the duties entrusted to him. It is not unusual for firefighters to be called upon or have occasion to remove or lift injured persons; push a motor vehicle, remove debris from the roadway; climb stairs, ladders, trees, and steep embankments; crawl through attics, and under houses; carry heavy equipment; pull and carry fire hose; sit or stand for long periods of time or run for safety to name just a few. It’s all part of the job. 704.04 Regardless of rank or assignment in the department all firefighters may be required to respond to any incident occurring in the city at any time of day and on short notice. Therefore all firefighters should maintain a satisfactory level of physical readiness and fitness. 704.05 A firefighter is considered to be in satisfactory physical condition when he possesses an efficient cardiovascular respiratory system (good aerobic quality), moderate to low levels of body fat, and adequate levels of muscular strength, flexibility, and endurance. A firefighter who has these components is capable of professionally performing daily assignments without undue risk of injury or fatigue and possesses enough reserve energy to address recreational and other personal needs. 704.06 A fitness evaluation will be administered bi-annually to every firefighter who wishes to participate in the fitness incentive program in order to measure the fitness level and condition of the firefighter. Monetary incentive will be paid according to the scale listed in 704.08 704.07 The fitness evaluation will be administered by designated personnel with the assistance of the firefighter’s immediate supervisor. The fitness evaluation will consist of eight (8) items as follows: a) Resting heart rate b) Resting blood pressure 30 c) Body fat assessment d) Three minute step test recovery e) 1.5 mile run/walk f) Flexibility (sit/reach) g) Sit-ups h) Push-ups 704.08 Scoring of the fitness evaluation for purposes of monetary incentive and compensation will be as follows (note, payments are one lump sum on the next pay period following the test): Outstanding 33-40 $300 Above Average 25-32 $250 Satisfactory 17-24 $200 705.00 DESCRIPTION OF THE PHYSICAL FITNESS TEST FOR FIREFIGHTERS 705.01 RESTING HEART RATE: A resting pulse rate of above 75 for men and above 80 for women is considered above the average. This is a simple measure of how many times per minute the heart beats while the body is at rest. The following is a chart showing the score for the resting heart rate: Age Group Score Resting Heart Rate Males Females 20 to 59 5 4 3 2 1 < 60 61-67 68-73 74-79 > 80 <65 66-72 73-78 79-84 > 85 705.02 RESTING BLOOD PRESSURE: Blood pressure measures the amount of force the blood exerts outward against the inner walls of the arteries. High blood pressure reading is often correlated with coronary heart disease. The following chart broken down by age groups will be used to determine the score for the resting blood pressure: Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 20 to 5 4 3 2 < 112 113-118 119-122 123-130 < 72 73-76 77-80 81-84 < 100 101-110 111-116 117-120 < 68 69-72 73-76 77-80 31 29 1 > 131 > 85 > 121 > 81 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 30 to 39 5 4 3 2 1 < 110 111-120 121-124 125-132 > 133 < 74 78-78 79-80 81-88 > 89 < 104 105-110 111-118 119-122 > 123 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 40 to 49 5 4 3 2 1 < 111 112-120 121-126 127-136 > 137 < 75 77-80 81-84 85-90 > 91 < 105 106-112 113-118 119-126 > 127 < 70 71-74 75-80 81-82 > 83 Age Group Score Resting Blood Pressure Males Females Systolic Diastolic Systolic Diastolic 50 to 59 5 4 3 2 1 < 116 117-122 123-130 131-140 > 141 < 78 79-80 81-86 87-90 > 91 < 110 111-120 121-126 127-140 > 141 < 70 71-78 79-82 83-90 > 91 705.03 BODY FAT ASSESSMENT: This assessment is performed using calipers or under water weighing and measures the percent of body fat relative to total body mass. The following charts will be used to determine the score for the body fat assessment: Age Group Score Percent Body Fat Males Females 20 5 4 < 11.9 12.0-16.1 <15.0 15.1-20.0 32 to 29 3 2 1 16.2-20.0 20.1-25.4 > 25.5 20.1-24.6 24.7-30.3 > 30.4 Age Group Score Percent Body Fat Males Females 30 to 39 5 4 3 2 1 < 14.9 15.0-18.6 18.7-21.8 21.9-25.9 > 26.0 <16.8 16.9-21.1 21.2-25.0 25.1-30.6 > 30.7 Age Group Score Percent Body Fat Males Females 40 to 49 5 4 3 2 1 < 16.7 16.8-20.4 20.5-23.4 23.5-27.2 > 27.3 <19.9 20.0-24.1 24.2-27.5 27.6-31.5 > 31.6 Age Group Score Percent Body Fat Males Females 50 to 59 5 4 3 2 1 < 18.1 18.2-21.7 21.8-24.7 24.8-28.3 > 28.4 <23.1 23.2-27.3 27.4-30.7 30.8-34.9 > 35.0 705.04 THREE-MINUTE STEP TEST: This test will be performed using a bench 16 inches high and a metronome of 96 beats per minute. Prior to the commencement of the test, the firefighter’s resting pulse rate will be taken while seated. On command, the firefighter will step up and down from the bench, keeping cadence with the metronome. At the end of 3 minutes of exercise the firefighter will stop, sit down and the pulse will be taken immediately. After a period of three minutes rest, the firefighter’s pulse will be taken. If the firefighter’s pulse has not dropped sufficiently, further examination may be necessary prior to allowing the firefighter to continue with the testing events. The following chart will be utilized in determining the score allowed for the 3 minute step test: Age Group Score 3-Min Step Test (Heart Rate) Males Females Immediate After 3-Min Immediate After 3-Min 33 20 to 59 5 4 3 2 1 < 119 120-129 130-144 145-159 > 160 < 75 76-84 85-93 94-105 > 106 < 125 126-135 136-150 151-164 > 165 < 80 81-89 90-98 99-110 > 111 705.05 FLEXIBILITY (SIT/REACH): Flexibility may be defined as the range of motion in a single joint or in a group of joints. There is no known test that measures the flexibility of all the joints but the sit and reach test will measure the all-important elastic ability of the lower back and hip areas. Additionally, the elastic ability of the muscles located in the back of the legs and in the trunk is measured. The following chart will be used to score the flexibility phase of the physical test: Age Group Score Flexibility (Sit/Reach) Males Females 20 to 29 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 >16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 30 to 39 5 4 3 2 1 > 15.75 14.00-15.50 12.00-13.75 10.50-11.75 < 10.25 > 16.50 14.75-16.25 12.75-14.50 10.75-12.50 < 10.50 Age Group Score Flexibility (Sit/Reach) Males Females 40 to 49 5 4 3 2 1 > 15.50 13.75-15.25 11.75-13.50 10.25-11.50 < 10.00 >16.25 14.50-16.00 12.50-14.25 10.50-12.25 < 10.25 34 Age Group Score Flexibility (Sit/Reach) Males Females 50 to 59 5 4 3 2 1 > 15.25 13.50-15.00 11.50-13.25 10.00-11.25 < 9.75 >16.00 14.25-15.75 12.25-14.00 10.25-12.00 < 10.00 705.06 SIT-UPS: This test measures muscular endurance in the abdominal muscle group, an area of great concern to the sedentary individual. Muscular endurance is the ability of the muscles to contract repeatedly for a particular amount of time. Much evidence exists of the correlation between poor abdominal muscle development, excessive fat tissue and lower back problems. In this test, the firefighter starts by lying on his back, fingers interlaced behind the head, knees bent and heels flat on the floor with a partner holding the feet securely. On command the firefighter performs as many correct sit-ups as possible in 1 minute. The following chart will be used to score the sit-up phase of the physical fitness test: Age Group Score Sit-Ups (1-Min Males/Females 20 to 29 5 4 3 2 1 >52 44-51 35-43 24-34 0-23 Age Group Score Sit-Ups (1-Min Males/Females 30 to 39 5 4 3 2 1 >50 42-49 32-41 21-31 0-20 Age Group Score Sit-Ups (1-Min Males/Females 40 to 5 4 3 >47 39-46 28-38 35 49 2 1 17-27 0-16 Age Group Score Sit-Ups (1-Min Males/Females 50 to 59 5 4 3 2 1 >44 36-43 24-35 13-23 0-12 705.07 PUSH-UPS: This test also measures muscle endurance and a low level of muscle endurance indicates inefficiency in movement and a poor capacity to perform work. This test measures mainly the muscles of both the chest and upper arm. Male firefighters start from a front leaning rest position with the toes and hands touching the floor. Female firefighters start from a front leaning rest position with the knees and hands touching the floor. The firefighter begins by lowering his body toward the floor so as to bring the shoulders even with or below the level of the elbow. He then pushes up so the elbows lock out and immediately thereafter proceeds to repeat the exercise. The total number of correctly performed push- ups is recorded. The following chart will be utilized to score the push-up event: Age Group Score Push-Ups (Max #) Males Females 20 to 29 5 4 3 2 1 > 40 34-39 27-33 21-26 0-20 >25 20-24 14-19 9-13 0-8 36 Age Group Score Push-Ups (Max #) Males Females 30 to 39 5 4 3 2 1 > 37 31-36 24-30 18-23 0-17 >23 18-22 12-17 7-11 0-6 Age Group Score Push-Ups (Max #) Males Females 40 to 49 5 4 3 2 1 > 34 28-33 21-27 15-20 0-14 >18 14-17 9-13 5-8 0-4 Age Group Score Push-Ups (Max #) Males Females 50 to 59 5 4 3 2 1 > 30 24-29 17-23 11-16 0-10 >14 10-13 6-9 3-5 0-2 705.08 1.5 MILE RUN/WALK: This test is an excellent indication of the condition of the heart and lungs as it measures one’s aerobic capacity or the ability of the heart and lungs to utilize oxygen. Should the results of the resting pulse rate, blood pressure or step test be above acceptable ranges, the firefighter will be excluded from participation in the 1.5-mile run/walk. Scoring of this event will be in accordance with the below listed chart: Age Group Score 1.5 Mile Walk/Run Males Females 20 to 29 5 4 3 2 1 < 11:29 11:30-12:09 12:10-13:24 13:25-14:29 > 14:30 < 13:39 13:40-15:09 15:10-15:54 15:55-17:54 > 17:55 37 Age Group Score 1.5 Mile Walk/Run Males Females 30 to 39 5 4 3 2 1 < 11:49 11:50-12:54 12:55-13:44 13:45-14:44 > 14:45 <13:54 13:55-15:14 15:15-16:04 16:05-18:24 > 18:25 Age Group Score 1.5 Mile Walk/Run Males Females 40 to 49 5 4 3 2 1 < 12:04 12:05:13:24 13:25-14:14 14:15-15:19 > 15:20 < 15:09 15:10-16:04 16:05-17:54 17:55-19:29 > 19:30 Age Group Score 1.5 Mile Walk/Run Males Females 50 to 59 5 4 3 2 1 <12:54 12:55-14:04 14:05-15:09 15:15-16:04 > 16:05 <15:44 15:45-17:29 17:30-18:54 18:55-20:29 > 20:30 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE MANAGEMENT BARGAINING GROUP JULY 1, 2012 2015 - JUNE 30, 20152016 TABLE OF CONTENTS SUBJECT PAGE AMMUNITION REPLACEMENT ........................................................................................ 12 ANNUAL PHYSICAL ...................................................................................................... 14 BASE SALARY ............................................................................................................... 7 BEREAVEMENT LEAVE ................................................................................................. 12 CERTIFICATE PAY ......................................................................................................... 7 COMPENSATION – METHODS OF COMPENSATION ............................................................ 6 DEFERRED COMPENSATION ........................................................................................... 8 DISCIPLINARY ACTIONS ............................................................................................... 13 DURATION OF CONTRACT ............................................................................................ 15 EDUCATIONAL REIMBURSEMENT .................................................................................. 12 EXEMPT EMPLOYEES .................................................................................................... 7 FULL UNDERSTANDING, MODIFICATION, WAIVER ............................................................. 5 GRIEVANCE PROCEDURE .............................................................................................. 6 HOLIDAYS .................................................................................................................. 10 INSURANCE COVERAGE ................................................................................................. 7 JOB ACTION ................................................................................................................. 3 LAYOFF ...................................................................................................................... 14 LEAVE OF ABSENCE .................................................................................................... 10 MANAGEMENT LEAVE .................................................................................................. 12 MANAGEMENT RIGHTS .................................................................................................. 3 NO SMOKING .............................................................................................................. 14 NON-DISCRIMINATION ................................................................................................... 3 PARTIES TO MEMORANDUM ........................................................................................... 2 PROVISIONS OF LAW – INSEPARABILITY .......................................................................... 5 RECOGNITION............................................................................................................... 2 RETIREMENT ................................................................................................................ 9 SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING ........................... 2 SICK LEAVE ................................................................................................................ 11 UNIFORM ALLOWANCE ................................................................................................ 12 VACATION .................................................................................................................. 10 WORK SCHEDULE ......................................................................................................... 6 2 MEMORANDUM OF UNDERSTANDING FOR THE POLICE MANAGEMENT BARGAINING GROUP ARTICLE 1 – PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 – RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of Police Captain and Police Lieutenant of the City of Hermosa Beach. ARTICLE 3 – SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. 3 ARTICLE 4 – JOB ACTION A. The Association and its members agree that during the term of this MOU there shall be no strike. B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 5 – NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. ARTICLE 6 – MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof 4 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine the selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 5 28. Take any necessary action to carry out the mission of the City in cases of an emergency. A. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. B. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 7 – PROVISIONS OF LAW – INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 8 – FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this Agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. 6 D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 9 – GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 10 – WORK SCHEDULE A. Police Captains and Police Lieutenants shall have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. B. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary immediately. ARTICLE 11 – COMPENSATION - METHODS OF COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on a monthly salary basis. 2. Payments due shall be paid on a semi-monthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base monthly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements Within Base Pay Range: 1. Step Advancement: a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. In the cases of exceptional merit, and upon the recommendation of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effective at the beginning of the next pay period (1st or 16 of month). 7 b. Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2. Promotion a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay (including base salary plus education/longevity pay) with the intent of increasing the salary rate in the new classification (base salary plus education/longevity pay) by at least 5%. ARTICLE 12 – BASE SALARY A. Effective January 1, 2013July 1, 2015 the base salary ranges for the classifications represented by the Association shall be as follows: (Reflects a 5% increase) Police Captain 10,598 11,126 11,686 12,268 Police Lieutenant 9,909 10,405 10,926 11,470 B. Effective concurrent with the January 1, 2013 funding by individual unit members of the 3% of compensation earnable as and for the individual member’s normal employee PERS contribution, the unadjusted base salary of each unit member shall be increased by 3%. Effective the first payroll period commencing on or after July 1, 2013, the unadjusted base salary of each unit member shall be increased by an additional 3%. Effective the first payroll period commencing on or after July 1, 2014, the unadjusted base salary of each unit member shall be increased by an additional 3%. CB. Upon commencement of 21 years service as a sworn peace officer in Hermosa Beach, employee will receive an additional 5% salary. ARTICLE 13 – PEACE OFFICER STANDARD TRAINING (POST) CERTIFICATE PAY Effective January 1, 2004, employees shall be eligible to receive additional compensation of 5% of base salary for possession of a POST Management Certificate. 8 ARTICLE 14 – EXEMPT EMPLOYEES The Classifications of Police Captain and Police Lieutenant are designated as exempt under FLSA. ARTICLE 15 – INSURANCE COVERAGE A. LIFE 1. City shall provide a life insurance policy for each employee, payable in the amount of two times annual salary up to a maximum of $200,000. B. MENTAL HEALTH 1. City shall make such a plan available to City employees; the full cost to be paid by the employee. C. VISION 1. City shall make such a plan available to City employees; the full cost to be paid by the employee. D. MEDICAL 1. City shall provide for Association members a medical insurance plan to include a choice of an annuity plan with $250.00 deductible or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. 2. The HMO plan shall have no greater than a $10.00 office visit and prescription co-pay during the term of this Agreement. 3. City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. a. There shall be no increase in the amount of the City’s contribution toward medical premium until such time as the premium cost for any offered plan exceeds the following rates: b. For the HMO Plan: $1,931.04 (family rate as in effect for the 2015 policy year) c. For the PPO Plan: $2,302.46 (family rate as in effect for the 2015 policy year) E. DENTAL 9 1. City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 2. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. ARTICLE 16 – DEFERRED COMPENSATION City agrees to make available to all employees in the Unit either of the Citywide Deferred Compensation Plans. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. ARTICLE 17 – RETIREMENT A. Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation to currentfor employees hired prior to July 1, 2011. Tier II. For employees hired on or after adoption of the 2010-2011 MOUJuly 1, 2011, the PERS retirement benefit formula shall be 2% @ 50, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. Other retirement benefits for employees hired on or after this adoptin date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Subject to the following AB 340-related provisions, all unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which is funded by the employee. 10 To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. AB 340 1. AB 340 (signed by the Governor on 09/07/12, and effective January 1, 2013) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. 2. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) 3. Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) B. Retiree medical insurance stipends provided to employees who retired prior to July 1, 2005 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2005 will be eligible for the following medical insurance benefits: 1. The City will pay an amount up to the employee only HMO premium available through the City’s medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee’s age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City’s medical insurance provider. 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee’s approved retirement date by Cal PERS. 11 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare “Part B” program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City’s participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. ARTICLE 18 – LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Chief of Police and subject to the needs of the department. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 – VACATION A. Vacation accrual rates shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 12 6. Commencing with the 17th year, at the rate of 176 hours/year. B. An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in excess of 270 hours (as of September 30 of each year) shall be automatically cashed out as part of the October 20th payroll. ARTICLE 20 – HOLIDAYS A. The following holidays shall be considered as paid: New Year’s Day; Martin Luther King, Jr.’s Birthday; Presidents’ Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving (for those employees working a 5 day, eight hour work schedule); and Christmas Day. For all holidays that fall on a Saturday, employees will receive compensatory time. For all holidays that fall on a Sunday, the holiday will be observed on Monday. ARTICLE 21 – SICK LEAVE A. Sick leave accrual shall be as follows: 1. Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. 2. A once a year cash-in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hundred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of June 1, 1988 shall be frozen at that accumulation; any sick time in excess of that amount shall be cashed out. B. Employees shall receive cash out of 100% of unused sick leave upon resignation, retirement, or termination. C. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as “immediate family”. The intent of this provision is not to expand the number of persons included in the definition of “immediate family” nor to increase paid leave opportunities, but rather, to recognize variation in family structure (e.g. stepmother for mother). 13 ARTICLE 22 – BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 - Sick Leave. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief of Police may grant one (1) additional shift in the event of a death which required extended travel. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. ARTICLE 23 — JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. Ail jury fees except mileage reimbursement shall be returned to the City. ARTICLE 23 24 – MANAGEMENT LEAVE Police Captains and Police Lieutenants shall be allowed one hundred (100) hours of additional leave each calendar year in addition to flex time for extraordinary assignments, fixed holidays and bereavement leave. Management leave does not accumulate or carry over; it must be used each year. Said Management Leave shall have no monetary value. ARTICLE 24 25 – EDUCATIONAL REIMBURSEMENT The City agrees that Police Captains and Police Lieutenants who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition (CSU rate) paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the courses. An annual fiscal year maximum reimbursement amount will be determined by the Personnel Director using CSU rates. The amount will be determined based on the CSU schedule for attending a Fall semester, one winter session, a Spring semester, and one summer session. ARTICLE 25 26 – UNIFORM ALLOWANCE Said allowance for Police Captains and Police Lieutenants to be $600 per year, payable through the regular payroll schedule. 14 ARTICLE 26 27 – AMMUNITION REPLACEMENT A. In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month; it does not accumulate. ARTICLE 27 28 – DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Dismissal 2. Demotion 3. Suspension 4. Reductions in pay 5. Reprimand (written) B. Reductions in pay are governed by the “Blue Section” of the Police Manual. C. Appeals from the disciplinary actions shall only be subject to the “Blue” section of the Police Manual entitled “Rules and Regulations”. D. Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. E. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. F. Inclusionary periods as currently set forth in the Police Department rules and Regulations shall remain in effect during this MOU G. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the 15 best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. ARTICLE 28 29 – LAYOFF A. Hermosa Beach Municipal Code Section 2-42 as currently enacted, is the governing provision regarding layoff. However, City further agrees that prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance notice prior to the effective date of any such change. ARTICLE 29 30 – NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after March 1, 1988 shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 31 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on-duty workout period for Lieutenants and Captains under the following conditions and as approved by the Chief of Police: A. The work out shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within 1/4 mile of the City boundary. B. There is no interruption of service to the City. C. Release time to work out is at the discretion of the City. D. Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 30 32 – ANNUAL PHYSICAL A. All employees covered by this Agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1. Every two (2) years up to and including age 38. 2. Annually at age 39 and thereafter. 16 B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include at least the following: Review of medical history, physical examination; Urinalysis; VDRL; X-Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. ARTICLE 31 33 – DURATION OF CONTRACT This MOU is effective July 1, 2012 and shall remain in full force and effect through June 30, 2015. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this day of____ 2013. HERMOSA BEACH POLICE MANAGEMENT GROUP CITY OF HERMOSA BEACH ____________________________ _________________________________ Milton McKinnon Tom Bakaly Police Captain City Manager ____________________________ _________________________________ Thomas Thompson Viki Copeland Police Lieutenant Finance Director ____________________________ _______________________________ Garth Gaines Robert A. Blackwood Police Lieutenant Interim Human Resources Manager 1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I. Purpose of Grievance Procedures a. To promote improved employee-employer relations by establishing grievance procedures on matters. b. To provide that grievances shall be heard and settled as informally as possible. c. To enable grievances to be settled promptly and/or as near to the point of origin as possible. II. Definition A grievance is defined as any dispute concerning the interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III. Conduct of Grievance Procedure a. An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. b. The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c. Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d. The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. 2 e. Employees shall be free from reprisal for using the grievance procedure. IV. Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a. Improper application of rules, regulations and procedures. b. Unfair treatment, including coercion, restraint, or reprisal. c. Reduction in force action – layoffs. d. Promotion procedures implemented unfairly. e. Classification of position. f. Non-selection for training opportunities. g. Discrimination because of race, religion, color, creed, or national origin. h. Any matter affecting an employee’s work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i. Discharge, demotion, or suspension. j. Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal. V. Grievance Procedure Step One – Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor’s immediate superior, if any, and his department head if necessary. Every effort shall be made to find an 3 acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two – Formal Process – Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three – Formal Process – Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next five (5) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within five (5) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four – Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within five (5) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this 4 action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance shall include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than ten (10) work days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators from a list provided by the Federal Mediation and Conciliation Service within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Administrator. 5 i. The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j. The arbitrator shall have no power or alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five – Final Process – City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or his properly appointed representative for the purposes of obtaining his review and settlement of the grievance. Thereafter the City Manager or his designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. 1 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF HERMOSA BEACH AND POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP JULY 1, 2015 - JUNE 30, 2016 2 TABLE OF CONTENTS SUBJECT PAGE 7K EXEMPTION .................................................................................................................................. 7 AMMUNITION REPLACEMENT ....................................................................................................... 16 ASSIGNMENT PAY .......................................................................................................................... 16 ASSOCIATION DIRECTORS TIME .................................................................................................. 21 BASE SALARY .................................................................................................................................... 7 BEREAVEMENT LEAVE .................................................................................................................. 15 CALL BACKS .................................................................................................................................... 10 CITY MOTORCYCLE USE ................................................................................................................. 9 CITY VEHICLE USE ........................................................................................................................... 9 CLOTHES CHANGING ..................................................................................................................... 10 COMPENSATION ............................................................................................................................... 6 COMPENSATORY TIME .................................................................................................................... 8 COURT TIME .................................................................................................................................... 10 DEFERRED COMPENSATION ........................................................................................................ 12 DISCIPLINARY ACTIONS ................................................................................................................ 20 DURATION OF CONTRACT ............................................................................................................. 22 EARLY RELIEF POLICY ..................................................................................................................... 9 EDUCATIONAL INCENTIVE COMPENSATION & MAINTENANCE OF BENEFITS ....................... 15 EXTRA JOB SIGN-UPS .................................................................................................................... 19 FLSA OVERTIME ..................................................................................................................................7 FULL UNDERSTANDING, MODIFICATION, WAIVER .........................................................................5 GRIEVANCE PROCEDURE .................................................................................................................6 HOLIDAYS ......................................................................................................................................... 14 INSURANCE COVERAGE ................................................................................................................ 11 JOB ACTION .........................................................................................................................................3 JURY DUTY ........................................................................................................................................15 LAYOFF ............................................................................................................................................ 21 LEAVE OF ABSENCE ........................................................................................................................ 13 LONGEVITY PAY ................................................................................................................................15 MANAGEMENT RIGHTS ......................................................................................................................3 MONTHLY MEETINGS .........................................................................................................................2 No SMOKING ......................................................................................................................................21 NON-DISCRIMINATION .......................................................................................................................3 OVERTIME AUTHORIZATION .............................................................................................................8 3 OVERTIME PRACTICES ............................................................................................................. 7 PAID LEAVE EXCLUSIONS ........................................................................................................ 8 PARTIES TO THE MEMORANDUM............................................................................................ 2 PERFORMANCE REVIEW ........................................................................................................ 20 PHYSICAL FITNESS TIME ........................................................................................................ 17 PROVISIONS OF LAW - INSEPARABILITY ............................................................................... 5 RECOGNITION ............................................................................................................................ 2 RETIREMENT ............................................................................................................................ 12 SCOPE & IMPLEMENTATION OF THE MOU .............................................................................. 2 SHIFT COVERAGE.................................................................................................................... 19 SHIFT TRADES ........................................................................................................................... 8 SICK LEAVE .............................................................................................................................. 14 STANDBY COURT TIME ........................................................................................................... 10 TRAINING TIME ........................................................................................................................... 9 UNIFORM ALLOWANCE ........................................................................................................... 16 VACATION ................................................................................................................................. 13 WATCH COMMANDER SELECTION........................................................................................ 20 WORK SCHEDULE...................................................................................................................... 6 YEARLY SHIFT CHANGES ....................................................................................................... 18 4 MEMORANDUM OF UNDERSTANDING FOR THE HERMOSA BEACH POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP ARTICLE 1 — PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." ARTICLE 2 — RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classifications of POLICE OFFICER AND POLICE SERGEANT of the City of Hermosa Beach. ARTICLE 3 — SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING A. This Memorandum of Understanding (MOU) constitutes the joint recommendation of Management and the Association. It shall not be binding in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The Association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good-faith negotiations, by the authorized Management representative of the City Council and the authorized representative for the Hermosa Beach Police Officers Association. ARTICLE 4 MONTHLY MEETINGS A. In the interest of fostering and continuing a spirit and atmosphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet once a month at a designated time and place with administrative officersthe Chief of Police or designee of the Department. There shall be no less than two (2) Board members present for each such meeting. B. It is further agreed that the Association and the City Manager shall meet when requested by the Association to best effect implementation of this document. 5 ARTICLE 5 — JOB ACTION A. The Association and its members agree that during the term of this MOU there shall be no strike. B. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association provided the Association promptly and publicly disavows such unauthorized action; orders the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. C. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. ARTICLE 6 — NON-DISCRIMINATION Both parties to this Agreement agree not to discriminate against any employee or applicant because of age, gender, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or Association membership or activity. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee's submission to or rejection of such conduct. It is the responsibility of any employee, who believes that they are the victim of such harassment, whether sexual, racial, ethnic or religious, to report the conduct to their Division Commander, Chief of Police, Personnel Director or the City Manager in a timely manner. ARTICLE 7 — MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, departments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 6 9. Determine processes, techniques, methods and means of performing work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to attend take in-service training courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of overtime required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memorandum of Understanding, City Personnel 7 Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on employees of the bargaining unit, the City agrees to meet and confer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. ARTICLE 8 — PROVISIONS OF LAW — INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such applicable provisions of federal, state or local law, or is otherwise held to be invalid, or unenforceable by any court of competent jurisdiction by final decree, such article, part or provision thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. ARTICLE 9 — FULL UNDERSTANDING, MODIFICATION, WAIVER A. It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or agreements by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. B. Except as specifically provided herein, it is agreed and understood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this agreement. C. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the City Council. D. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. ARTICLE 10 — GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. ARTICLE 11 — WORK SCHEDULE A. The City agrees to the utilization of the 3/36 plan for all officers and sergeants assigned to patrol, motors and K-9. There will be no payback days during the 8 months of approximately December through May. There will be payback days during the months of approximately June through November. B. The Sergeants and Officers assigned to investigations and administrative positions will work a 4136 schedule (four nine-hour days/week) during the months of December through May and a 4/40 schedule (four ten-hour days/week) during the months of June through November C. The exact change over dates from payback to no payback for patrol, motors and K-9 will be determined by the Patrol Commander based upon the current twenty-one (21) day cycle. D. In the event of an emergency situation, the City may cancel, alter or amend the work schedule as necessary, immediately. It is mutually agreed that for the reduction in hours expressed in "A" and "B" above, the City, for market salary comparison purposes only, shall increase base salary 5% as a credit. ARTICLE 12 — COMPENSATION - METHODS OF COMPENSATION A. Methods of Compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless otherwise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements within Base Pay Range: 1. Step Advancement: a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Director/City Manager. Merit increases shall be effective at the beginning of the next pay period (1st or 16th of the month). b. Upon the successful and satisfactory completion of twelve (12) months service (exclusive of police recruit status), employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2. Promotion 9 a. An employee who is promoted to a position in a class with a higher salary rate shall be entitled to the lowest step in the higher range, which exceeds the present rate of pay with the intent of increasing the base salary rate by at least 5%. C. Compensatory Time: 1. Employees may accrue up to 175 hours of compensatory time and may cash out all or part of such accrued time at any time, subject to the budgetary constraints of the department. ARTICLE 13 — BASE SALARY A. Effective June 30, 2012,July 1, 2015 base salary ranges are as follows: (Reflects an increase of 5%) POLICE OFFICER 5584 5862 6157 6463 POLICE SERGEANT 6715 7051 7403 7774 Effective concurrent with the ARTICLE 17A January 1, 2013 funding by individual unit members of the 3.0% of compensation earnable as and for the individual member’s normal employee PERS contribution, the unadjusted base salary of each unit member shall be increased by 3.0%. Effective the first payroll period commencing on or after July 1, 2013, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. Effective the first payroll period commencing on or after July 1, 2014, the unadjusted base salary of each unit member shall be increased by an additional 3.0%. ARTICLE 14 — OVERTIME PRACTICES A. 7K Exemption The City of Hermosa Beach has exercised its ability to take a statutory 7K exemption for sworn police personnel. The work period for such employees shall be 28 days in length commencing on Sunday, May 22, 1988, at 12:01 A.M. B. F.L.S.A. Overtime All employees required to perform in excess of the standard work shift, or at times other than their regularly scheduled work shift, shall receive compensation at the rate of time and one-half their regular rate of pay. The regular rate of pay shall include the following components in addition to base salary. 1. Educational incentive 2. Assignment Pay 3. Longevity Pay 10 C. Paid Leave Exclusions In determining an employee's eligibility for overtime compensation in a workday, paid leaves of absence and unpaid leaves of absence shall be excluded from the total hours worked. For this purpose, paid leaves of absences include, but are not limited to the following: 1. Vacation 2. Holiday Leave 3. Sick Leave 4. Compensatory Leave 5. 4850 Time 6. Jury Duty 7. Military Leave D. Compensatory Time 1. In lieu of receiving cash payment for overtime hours, an employee may elect the option of taking compensatory time off. 2. Compensatory time shall be earned at the time and one-half rate for each hour worked. An employee may accrue up to a maximum of 175 hours (after conversion at time and one-half) compensatory time. E. Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. Dispatched calls beyond the end of duty time are considered as authorized. An employee's failure to obtain prior written approval, or explicit verbal authorization followed by written authorization, will result in the denial of the overtime request. F. Shift Trades 1. The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have their compensable hours decreased as a result of the trade. Any premium pay or other extra compensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal workday will be credited to the individual actually doing work. "Paybacks" of shift trade are the obligation of the two employees involved in the trade. Paybacks are to be completed within one calendar year of the 11 date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and "paybacks" shall be maintained by the involved employees on forms provided by the department ("shift trade log.") 2. If one individual fails to appear for the other (regardless of the reason), the person who was scheduled as a result of the shift trade will be listed as absent without leave and may be subject to disciplinary action. G. Early Relief Policy The practice of early shift release shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief, nor shall the employee relieved early have their compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. H. Training Time Attendance at training school/facilities (including the academy), which improves the performance of regular tasks and/ or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work. I. City Vehicle Use Except as otherwise herein provided, employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work. This provision also applies in those situations where the radio must be left on and monitored. J. City Motorcycle Use Employees assigned to motor duty may, with the approval of the Police Chief, use the city assigned motorcycle to travel to and from work. Such travel time will riot not be compensated in any manner whatsoever (even when the employee is required to leave the radio on and monitor the radio.) Any work maintenance the employee 12 performs on the motorcycle while away from the police facility will not be considered hours worked and will not be compensated in any manner whatsoever. K. Clothes Changing Employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Employees are provided with a locker for their personal convenience. Any employee may or may not utilize the locker for storage and changing purposes at their own discretion. Nothing herein prevents an employee from wearing their uniform to and/or from their residence to work as long as the badge and insignia are covered in a non-police issued garment such as a windbreaker. Employees choosing to wear their uniforms covered to and/or from work should not wear their "Sam Browne" belt. Time spent in changing clothes before or after shift, is not considered hours worked and is not compensable in any manner whatsoever. L. Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non- regularly scheduled work shift. Call back does not occur when an employee is held over from their prior shift or is working prior to their regularly scheduled shift. An employee called back to duty shall be credited with a minimum of two hours work commencing when the employee reports to work. Any hours worked in excess of two hours shall be credited on an hour-for-hour basis for actual time worked. This provision is to be distinguished from Court pay, which is to be used when an employee is called back to court. M. Court Time 1. When an officer is physically called to court, they shall be credited on an hour- for-hour basis for the time actually spent in court. They shall receive a minimum two (2) hours paid at time and a half for a morning appearance with a minimum two (2) hours paid at time and a half for an afternoon appearance. Travel time shall be included for any subpoenaed appearance other than to the Torrance Courthouse. 2. An officer who is subpoenaed to testify telephonically shall receive a minimum three (3) hours for a morning time and three (3) hours for an afternoon time. N. Standby Court Time An employee who while off duty is on court standby status may leave a telephone number where they may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. 13 ARTICLE 15 — INSURANCE COVERAGE A. LIFE City shall provide a life insurance policy for each employee, payable in the amount of $60,000 upon such employee's death. B. MENTAL HEALTH City shall make such a plan available to City employees; the full cost to be paid by the employee. C. VISION City shall make such a plan available to City employees; the full cost to be paid by the employee. D. MEDICAL 1. City shall provide for Association members a medical insurance plan to include a choice of an indemnity plan with no greater than a $500.00 $300.00 deductible or an HMO plan; both plans to include maternity care and prescription benefits. The current medical plan or its equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers or plan structure. The City is exploring the ability to offer health insurance through P.E.R.S. 2.1. The HMO plan shall have no greater than a $10.00$15.00 office visit and prescription co-pay during the term of this Agreement. 2. City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. a. There shall be no increase in the amount of the City’s contribution toward medical premium until such time as the premium cost for any offered plan exceeds the following rates: b. For the HMO Plan: $1,931.04 (family rate as in effect for the 2015 policy year) 3.c. For the PPO Plan: $2,302.46 (family rate as in effect for the 2015 policy year) E. DENTAL 1. City shall provide for Association members a dental insurance plan to include a choice of an indemnity plan or a pre-paid plan. 14 2. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. F. LONG TERM DISABILITY Employees are provided with long term disability insurance coverage through the association. ARTICLE 16 — DEFERRED COMPENSATION City agrees to make available to all employees in the Unit the citywide Deferred Compensation Plan. All participants being then eligible to vote on decisions of the Deferred Compensation Committee. Members of the Association may participate in any of the Deferred Compensation plans provided for City employees. ARTICLE 17 — RETIREMENT A. This paragraph A is subject to the provisions in paragraph B, below. Tier I. The City provides the PERS 3% at 50 Plan with one year final compensation to current employees hired prior to July 1, 2011. Tier Il. For employees hired on or after July 1, 2011,adoption of the 2011-2012 MOU, the PERS retirement benefit formula shall be PERS 2% © 50. This becameJuly 1, 2011 was the effective adoption date of the once a new contract with PERS was signed. Other retirement benefits for employees hired on or after this adoption date will remain the same as employees hired prior to this effective date, including Section 20042, One Year Final Compensation and Sections 21624, 21626, and 21628, Post-Retirement Survivor Allowance. Effective the first payroll period commencing on or after City Council adoption of the 2012-2015 MOU, unit members employed prior to January 1, 2013, shall personally fund 3% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2013, all of the above unit members shall personally fund 6% of compensation earnable as and for the individual member’s normal employee PERS contribution. Effective the first payroll period commencing on or after July 1, 2014, all of the above unit members shall personally fund 9% of compensation earnable as and for the individual member’s normal employee PERS contribution. The City shall adopt the necessary resolution so that such payments made by employees may be excluded from taxable income pursuant to section 414(h) (2) of the U.S. Internal Revenue Code. Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or other legal basis, the City shall not report to PERS as any type of 15 compensation, any portion of the normal employee PERS contributions required by PERS. To the extent that this 2012-2015 MOU mandates payment by the City of all or part of the above unit members’ normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board. B. AB 340 (signed by the Governor on 09/07/12 and effective January 1, 2013,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of the 2012-15 MOU, as described below. Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU. Unit members who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said newly hired employee is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) Unit members who are “new members” as defined in the above AB 340, shall be enrolled in the AB 340 provided for SAFETY OPTION PLAN TWO (2.7% at 57) (Government Code section 7522.25(e), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) C. Retiree medical insurance stipends provided to employees who retired prior to July 1, 2003 shall remain at existing amounts. Employees covered by this agreement who retire from the City of Hermosa Beach after July 1, 2003 will be eligible for the following medical insurance benefits: 1. The City will pay an amount up to the employee only HMO premium available through the City's medical insurance provider for employees who complete a minimum of twenty (20) years total full-time sworn police service with the City, regardless of the employee's age at the time of separation from city service. 2. For retirement at age fifty-five (55) with a minimum of fifteen (15) years total full-time service with the City, the City will pay an amount up to the employee only HMO rate available through the City's medical insurance provider. 16 3. Said benefit provided under Sections 1 and 2 above, shall commence with the first month following the employee's approved retirement date by Cal PERS. 4. In order to be eligible for medical supplement payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 5. Any payments made by the City shall normally be made directly to a medical insurance provider. However, other payment arrangements may be considered. 6. Any employee receiving a benefit under this article agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid, etc.) for which they may become eligible unless such Federal and/or State medical insurance plan or equivalent no longer exists. 7. Upon enrollment in Medicare, the City agrees to pay the premium for purchasing coverage equivalent to the benefits provided under the existing Medicare "Part B" program. 8. For employees not eligible for Medicare benefits, who were employed prior to the City's participation in the Medicare program, the City will continue retiree medical insurance benefits the employee is eligible for under section 1 or 2 above. ARTICLE 18 — LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave subject to approval of and subject to the needs of the department. Any request for such leave must be delivered to the Chief a minimum of 30 days in advance. This provision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. ARTICLE 19 — VACATION A. Effective October 1, 1994 the Vacation accrual rates for all employees covered by this agreement shall be as follows: 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. 17 B. An employee covered by this Agreement may accrue vacation time to a maximum of 270 hours. Cash out of any earned but unused vacation accrual in excess of 270 hours (as of January 31st each year) shall be automatically cashed out as part of the February 20th payroll. Those employees who as of March 1, 1995 have an accrual balance in excess of 270 hours shall have that amount as their accrual maximum. Lower accruals will become their new maximum until such time as their bank reaches 270 hours. ARTICLE 20 — HOLIDAYS A. All employees shall receive 9.33 hours per month of "Holiday Comp". B. All personnel are scheduled without regard to holidays and receive holiday compensatory time in lieu of paid holidays off. C. An employee covered by this Agreement may accrue Holiday Comp time to a maximum of 112 hours. Cash out of any earned but unused Holiday Comp accrual in excess of 112 hours (as of January 31st of each year) shall be automatically cashed out as part of the February 20th payroll. D. All personnel have the option of receiving pay by cashing out holiday comp time each pay period in which it is accrued. Subject to regulations established by CalPERS, this compensation shall be reported to CalPERS. Current CalPERS regulations specifically state that should an employee utilize this cash out provision ONLY during their final compensation period, said additional compensation shall be excluded from reportable compensation. ARTICLE 21 — SICK LEAVE A. Employees shall accrue 8 hours of sick leave per month. B. A once a year cash-in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. C. An employee covered by this Agreement may accrue sick leave to a maximum of 600 hours. Cash out of any earned but unused sick leave accrual in excess of 600 hours (as of January 31 each year) shall be automatically cashed out as part of the February 20th payroll. D. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; grandparents; brother; sister; spouse; or legal dependent. Employees may predesignate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the definition of "immediate family" or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). 18 E. Effective March 1, 1995 upon termination from City employment, sick leave will be paid at the current hourly pay rate, on the following conditions: 1. 25% pay 5 through 9 years of total full time City service. 2. 50% pay 10 through 19 years of total full time City service. 3. 100% pay 20 + years of total full time City service. ARTICLE 22 — BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calendar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 C - SICK LEAVE. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Chief may grant one (1) additional shift in the event of a death that requires extended travel. For the purposes of bereavement leave, parents in-law, step children and parents, and persons living within the same household are to be considered in the definition of "immediate family". ARTICLE 23 — JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner's Jury, Employees covered by this Agreement shall remain in their regular pay status. Ail jury fees except mileage reimbursement shall be returned to the City. ARTICLE 24 — LONGEVITY PAY Effective July 1, 2004, employees shall receive additional compensation of 5% above base salary for each level of full-time sworn police service with the City of Hermosa Beach according to the following schedule. The effective date of this premium is the first day of the pay period following anniversary date. Upon commencement of the fifth (5th) year (Not reportable to PERS, as PERS requires “exceeding of 5 years”) Upon commencement of the tenth (10th) year Upon commencement of the fifteenth (15th) year Upon commencement of the twentieth (20th) year. ARTICLE 25 — PEACE OFFICER STANDARD AND TRAINING (POST) CERTIFICATE PAY & MAINTENANCE OF BENEFITS A. Peace Officer Standard Training (POST) Certificate Pay. In recognition of formal professional training, obtained from either an accredited educational institution or 19 through P.O.S.T. sanctioned training, or a combination of both, City agrees to a concept of pay as an adjunct to base monthly salary for achieving and maintaining various levels of professional proficiency certification as follows: Effective July 1, 2004, employees who obtain an A.A. or A.S. degree or an Intermediate P.O.S.T. Certificate shall receive additional compensation of 5% above base salary. Effective July 1, 2004, employees who obtain a B.A. or B.S. degree or Advanced P.O.S.T. Certificate shall receive additional compensation of 10% above base salary. B. Employees receiving such compensation are obligated to maintain the educational level required for P.O.S.T. Certification, at the City's expense and at the direction of the Police Department. ARTICLE 26 — UNIFORM ALLOWANCE A. Said allowance for Officers and Sergeants to be $772/year, payable through the regular payroll schedule. B. An absence due to sick leave, or leave of absence without pay, exceeding sixty days (60), days shall result in a pro-rata reduction in uniform allowance for the time of the absence. ARTICLE 27 — AMMUNITION REPLACEMENT A. In addition to the quarterly qualification ammunition, each officer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The If necessary, the City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will become more proficient with their service weapons. B. The City will not compensate officers for the time spent to utilize this ammunition. Officers must use the allotted ammunition each month, it does not accumulate. ARTICLE 28 — DETECTIVE DIVISION PREMIUM, TRAINING PREMIUM, LEAD WORKER (OFFICER,) TEMPORARY UPGRADE PAY, MOTORCYCLE PATROL PREMIUM PAY A. Detective Division Pay. The City shall pay 9% of base salary per month to each officer assigned to a detective position, including background/training detective, administrative position or specialty assignment. That compensation shall be for the additional time detectives are "on-call." This sum shall be included in total compensation calculations for retirement purposes. B. Police Liaison Premium. The City agrees to pay the personnel assigned as Community Lead Officer 7% of base salary per month as special duty pay. The officer in this position serves as a special liaison to the community. This pay shall be included in total compensation calculations for retirement purposes. 20 C. Training Premium and Temporary Upgrade Pay. The City agrees to pay to each officer assigned to field training a training premium; officers with acting watch commander duties are paid temporary upgrade pay in the sum of three dollars and thirty seven cents ($3.37) per hour as special duty pay. This sum shall be included in total compensation calculations for retirement purposes. C.D. Motorcycle Patrol Premium. The City agrees to pay each officer assigned to Motorcycle Duty 7% of base salary per month. This sum shall be payable when on duty, during hazardous duty disability leaves, and during absences from work of less than one month. This sum shall be included in total compensation calculations for retirement purposes. D.E. The Special Assignments in this Article are of a temporary duration. The Community Lead Officer assignment shall be filled as part of the shift rotation. Assignment to a Detective, Administrative, Backgrounds and Training, or Motor Officer positions shall be for a period of four (4) years without extension . The right to assign and reassign shall be vested solely with the Chief of Police E.F. The parties understand and agree that all assignments to extra-pay positions are temporary assignments, and that officers will be rotated into and out of these assignments as part of the department's job enrichment and career development program. F.G. In conformity with this understanding, each officer who accepts an assignment shall sign a statement indicating that they understand the temporary nature of the assignment. Nothing herein shall abrogate an employee's appeal rights as set forth in Government Code Section 3304. G.H. Canine Officer/Animal Premium. The City agrees to pay each officer assigned to the Police Service Dog Program as a Police Service Dog handler 7% of base salary per month. This amount shall be considered as full compensation for the additional incidental hours required for the animals veterinary care; routine care for the K-9's physical health, welfare and grooming; daily and routine maintenance to the K-9 patrol vehicle and field equipment. This sum shall be included in total compensation calculations for retirement purposes. H.I. Time spent "on-call" shall not be considered hours worked for FLSA purposes and is not compensated in any manner. I.J. Employees assigned full time to the Department's Police Service Dog Program are subject to schedule changes contingent on meeting Police Dog Program priorities and Department needs. ARTICLE 29 — PHYSICAL FITNESS TIME The City and the Association agree to a program providing for an on-duty workout period for Officers and Sergeants under the following conditions and as approved by the Chief of Police: 21 A. The workout shall be of thirty (30) minutes duration, beginning when the employee enters the workout facility. The workout shall take place within the City or within 1/4 mile of the City boundary. B. The work out shall be conducted during “Code-7” lunch period. C. There is no interruption of service to the City. D. Release time to workout is at the discretion of the City. E. Individuals may be barred from this program at City discretion if there is evidence of abuse. ARTICLE 30 YEARLY SHIFT CHANGES A. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1. June, July, August 2. September, October, November 3. December, January, February 4. March, April, May Although there will be four (4) shift changes in a twelve month period, employees shall bid on a semi-annual basis for two consecutive shifts at a time. B,For shift bidding purposes, the schedule will be posted on October 1, for the quarters December-February and March-May and on April 1 for the quarters June- August and September-November. The sign-up schedule will remain posted for thirty (30) days from the date of posting for employee shift bidding. Management will then have thirty (30) days to finalize the schedule in advance of the schedule change. C. Employees are not mandated to rotate between day and night shifts. Bidding for shifts and days off shall be made on a seniority basis. Management will continue to assign new hire employees to shifts only, without regard to days off, through completion of their probation. B. With regard to new hire employees, following the successful completion of their probationary period, and provided they have worked all shifts in the Patrol Bureau exclusive of shifts worked while assigned to the Field Training Program, the employee will be allowed to bid for shift and days off on a seniority basis. C. In order to provide scheduling protections to less senior employees, those without sufficient longevity to bid for an alternate shift assignment may request, via the Field Services Division Commander, a shift rotation for one (1) deployment 22 quarter in a twelve (12) month period. It shall be the sole responsibility of the junior employee wishing such a shift rotation to notify the Field Services Division Commander immediately upon posting of each shift bidding schedule. D. In the event that a less junior employee qualifies for a shift rotation and desires to exercise their prerogative to rotate to another shift, the employee with the least seniority in the bidding process who has bid on a shift will be "bumped" to an alternate shift in order to provide a shift opening for the junior employee. The senior employee shall retain the right to select the deployment quarter in which they will be displaced in the rotation. All other seniority rights shall remain in full force and effect. ARTICLE 31 — EXTRA JOB SIGN-UPS A. Regular officers of the Hermosa Beach Police Department will be given priority over reserve officers in the assignment of extra jobs. No restrictions on the number of regular officers who can sign up for extra jobs shall be imposed. Officers and Sergeants will be compensated for all hours worked on an overtime basis for extra job sign-ups at time and one-half. B. To be eligible for an extra job, an officer must have completed their probationary period. The officer must have signed up for the job at least five (5) days prior to the date listed on the job posting. If no regular officer has signed up for the job five (5) days prior to the listed date, the job may be assigned to a reserve officer. Available extra jobs will be posted on the bulletin board at least ten (10) days in advance of the job date . C. In the matter of foot patrol and beach patrol jobs, a monthly schedule will be posted, when possible, at least five (5) days prior to the first day of the month. A sign-up list for foot patrol and beach patrol extra jobs will be posted at least ten (10) days prior to the date of the job for the following month. Failure to work a job assignment after having been selected to do so will be deemed to be a violation of general orders. For emergency reasons, an officer may provide a replacement for the extra job from one of the other regular officers to cover the assigned job. For the same reasons, and with the permission of the Division Commander, a reserve officer may be used as a replacement in an emergency situation. D. Nothing herein shall prohibit the City from hiring temporary civilian employees to perform police related duties in the enforcement of Municipal Code provisions relating to bicycles and skateboards. Any additional assignments of temporary civilian employees shall be subject to the meet and confer process. ARTICLE 32 — SHIFT COVERAGE If for any reason the Police Department cannot meet a minimum three-person staffing standard requirement (consisting of Watch Commander and two area cars), the Department shall have the right to fill positions with Certified Level I Reserve Officers. This may be done only when all regular officers have been contacted to determine their availability to cover the shift or a portion of the shift, which will be understaffed. 23 ARTICLE 33 — WATCH COMMANDER SELECTION The Chief of Police shall have the right to establish criteria for selection of officers to be placed on the Watch Commander's list, The Chief shall select any number to be placed on the list and may remove officers or add officers to the list at any time. ARTICLE 34 PERFORMANCE REVIEW Upon completion of probation, each employee shall be reviewed annually; said review to be objective, constructive in nature designed to point out area of strengths, weakness and methods for improvement. The review will be completed by the employee's immediate supervisor and will include all co-lateral assignments (i.e. FTO, Range Master, PIO,Dare Officer, etc.). Any modification to the evaluation form Contents of the form will be submitted to the Police Officers Association for review and comments. ARTICLE 35 — DISCIPLINARY ACTIONS A. For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Disciplinary actions are defined as: a. Dismissal b. Demotion c. Suspension d. Reductions in pay e. Reprimand (written) 2. Reductions in pay are governed by the "Blue Section" of the Police Manual. 3. Appeals from the disciplinary actions shall only be subject to the "Blue" section of the Police Manual entitled "Rules and Regulations." 4. Prior to the commencement of any internal investigation that is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pursuant to Section 3300, et. seq., of the California Government Code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. 5. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. 24 6. Inclusionary periods as currently set forth in the Police Department Rules and Regulations shall remain in effect during this MOU. 7. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensatory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. 8. For purposes of this section, a "suspension day" imposed as a result of disciplinary action or "workday" referred to in Section 7 is equivalent to eight (8) hours. ARTICLE 36 — LAYOFF A. Hermosa Beach Municipal Code Section 2.76.200 , as currently enacted, is the governing provision regarding layoff. However, City further agrees that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. It is further agreed that in the event the City should contract with another agency for provision of police services, the Association shall receive six (6) months advance written notice prior to the effective date of any such change. ARTICLE 37 — NO SMOKING The parties agree that the City shall amend its class specifications for unit positions to provide that employees who become unit employees after the date this MOU goes into effect shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on duty. Violation of this condition of employment shall be deemed good cause for dismissal. ARTICLE 38 — ASSOCIATION DIRECTORS TIME A maximum of two Board members shall be allowed to attend out of town meetings on City time up to and including a cumulative total of five (5) working days per calendar year provided such out of town meetings are for purposes of Association business and does not conflict with the operational needs of the department. With the permission of the Police Chief additional days may be granted. ARTICLE 39 — CITY/POA DISCUSSION OPPORTUNITY During the term of this MOU, the parties agree to informally discuss matters of mutual concern, including scheduling and other ways to maximize the allocation of resources. Said discussions shall only result in changes in terms and conditions of employment upon mutual agreement of the parties. 25 ARTICLE 40 — DURATION OF CONTRACT This MOU is effective July 1, 2015 and shall remain in full force and effect through June 30, 2016. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Understanding this _____ day of MONTH, 2015. HERMOSA BEACH POLICE OFFICERS’ ASSOCIATION CITY OF HERMOSA BEACH ___________________________________ Jamie Ramirez, POA President _____________________________________ Mick Gaglia, POA Board Member Brian Smyth, POA Board Member ___________________________________ Tom Bakaly, City Manager ____________________________________ Viki Copeland, Finance Director Bob Blackwood, Interim HR Manager 1 Exhibit A GRIEVANCE PROCEDURES FOR HERMOSA BEACH POLICE DEPARTMENT I. Purpose of Grievance Procedures a. To promote improved employee-employer relations by establishing grievance procedures on matters. b. To provide that grievances shall be heard and settled as informally as possible. c. To enable grievances to be settled promptly and/or as near to the point of origin as possible. II. Definition .i A grievance is defined as any dispute concerning the, interpretation, intent or application of the written Memorandum of Understanding or departmental rules and regulations governing personnel practices or working conditions applicable to employees covered by the Memorandum of Understanding. An impasse in meeting and conferring upon the terms of a proposed Memorandum of Understanding is not a grievance. III. Conduct of Grievance Procedure a. An employee may request the assistance of another person of his own choosing in preparing and presenting of his grievance at any level of review, or may be represented by a recognized employee organization, or may represent himself. b. The employee and his representative, if any, may use a reasonable amount of work time, as determined by the appropriate Division Commander, and a Police Association Board Representative, in conferring about and presenting a grievance. c. Any grievance relating to the retroactive status of monetary or fiscal matters shall be limited to the date of filing of the grievance in writing, except in such cases where it would be impossible for the employee to have prior knowledge of an accounting error, or where the error is departmentally or City caused. d. The time limits specified may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. e. Employees shall be free from reprisal for using the grievance procedure. 2 IV. Matters Subject to Grievance Procedure Full-time employees having probationary or permanent status may process a personal grievance on one, or more than one, of the following grounds. a. Improper application of rules, regulations and procedures. b. Unfair treatment, including coercion, restraint, or reprisal. c. Reduction in force action — layoffs. d. Promotion procedures implemented unfairly. e. Classification of position. f. Non-selection for training opportunities. g. Discrimination because of race, religion, color, creed, or national origin. h. Any matter affecting an employee's work schedule, fringe benefits, holidays, vacation, sick leave, retirement, performance, rating, a change in classification, salary, work assignment, or any other matter affecting wages, hours or working conditions. i. Discharge, demotion, or suspension. j. Individual disputes over the intents or application of the provisions of the most recent officially signed agreement between the City and their recognized employee representatives. Probationary employees may file grievances under all of the above, but not as applied to their performance rating or dismissal, V. Grievance Procedure Step One — Informal Process An employee must attempt first to resolve a grievance through discussion with his immediate supervisor without undue delay on an informal basis. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he shall have the right and obligation to discuss it with his supervisor's immediate superior, if any, and his department head if necessary. Every effort shall be made to find an acceptable solution by these informal means at the most immediate level of supervision. At no time may the informal process go beyond the department head concerned. In order that this informal procedure may be responsive, all parties involved shall expedite this process. In no case may more than fifteen (15) calendar days elapse from the date of the alleged incident or action and the resolutions of the grievance or completion of the informal process. Said grievance shall be considered waived if not so presented to the immediate supervisor 3 within fifteen (15) calendar days following the day during which the event upon which the grievance is based occurred. Step Two — Formal Process — Management Supervisor If the grievance is not resolved through the informal process, the employee shall have the right within ten (10) working days from the decision or completion of the informal process to file the grievance in writing on a specified form and present it to his Division Commander. The Division Commander shall discuss the grievance with the employee and shall render a decision and comments in writing and return them to the employee within ten (10) working days after receiving the grievance. Failure of the grievant to serve such written notice ten (10) calendar days following the termination of the informal step shall constitute a waiver of the grievance. Step Three — Formal Process — Department Head If the grievance procedure is not resolved at Step 2 and the employee is notified in writing, the employee may, within the next five (5) working days present the grievance in writing to the department head. In the event that no written response is given to the employee within ten (10) working days from the date of submission of the written grievance, the grievance will be assumed to have been valid and the employer will take steps to correct that problem. Failure of the employee to take appropriate action within the prescribed time periods will be deemed to constitute termination of the grievance. Failure of the employer to respond within the time provided will be deemed to be an admission as to the validity of the grievance and will require affirmative action to correct the grievance. The department head shall render his decision and comments in writing within five (5) working days from the date of receipt of the grievance and return them to the employee within that time. Step Four — Advisory Arbitration a. If the grievance is not resolved in Step 3 the employee may within five (5) working days, present the grievance in writing to the City Manager or his designate for processing. Failure of the employee to take this action within five (5) working days from the date of receipt of rejection of the grievance in Step 3 will be deemed to constitute a termination of the grievance. b. The scope of the advisory arbitration of grievance shall include all of the grievable matters as set forth in Section 4 of this procedure. An exception would be those matters that by Peoples Ordinance NS 211 must be adjudicated by the Hermosa Beach Civil Service Commission. All other grievances shall bypass Step 4 of the grievance procedure and go to the Step 5 procedures. An employee who chooses advisory arbitration shall be deemed to have made a choice between the Civil Service Board of Review and arbitration and, therefore, may not seek two hearings on the same grievance. c. As soon as possible, and in any event not later than ten (10) work days after either party received written notice from the other of the desire to arbitrate, the 4 parties shall agree upon an arbitrator unless external constraints prohibit compliance, whereupon the earliest date available shall apply. d. Arbitrator shall be selected from a list of seven (7) arbitrators provided by the Federal Mediation and Conciliation Service from within two (2) working days. If a mutual agreement cannot be reached at a meeting of the two parties as to selection of an arbitrator, then each party shall strike off a name from the list on an alternating basis until one name remains which person shall become the arbitrator. The City shall have the first opportunity to strike a name from the list of (7) arbitrators. The priority of striking names shall alternate from one party to the other each time advisory arbitration is invoked by the same parties. e. Any arbitrator appointed must be familiar with employee/management relations in public employment. f. The arbitrator shall hold such hearings and conduct such proceedings as may be necessary, but such hearings and proceedings shall be conducted in an expeditious and confidential manner with the involved parties only. Employees called as witnesses shall be released from duty as needed. g. The rules of conduct of proceedings shall be according to those procedures utilized by the Arbitration Service. h. The findings of fact and the recommendations of the arbitrator shall be transmitted to the involved parties and the City Administrator. i. The fees and expenses, including the making of the record of the arbitrator, shall be borne equally by the parties. Calling of the witnesses by either party shall be done with a reasonable amount of restraint. An excessive use of witnesses will necessitate the cost of loss of work time to be paid by the party calling the witnesses. A decision of the arbitrator may be requested by either party as to whether there may have been an excessive use of witnesses. j. The arbitrator shall have no power or to alter, amend, change, add to, or subtract from any of the terms of the Memorandum of Understanding. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. k. The decision of the arbitrator shall be final upon the parties to the dispute unless either party, within 60 days after the final written decision of the arbitrator is personally served upon the party, causes to be filed in a court of competent jurisdiction a complaint to review all or any part of the proceeding, upon litigation, the entire matter shall be reviewed and a trial de novo held. Step Five — Final Process (Non-arbitral matters) — City Manager If the grievance cannot be resolved at Step 3, the employee may thereafter submit the matter to the City Manager or his properly appointed representative for the purposes of obtaining his review and settlement of the grievance. Thereafter the City Manager or his 5 designated representative shall, in all non-arbitrable cases, review the matter and render a decision in writing to the parties within fifteen (15) calendar days from the date of receipt. 1 Exhibit B CITY OF HERMOSA BEACH POLICE DEPARTMENT DRUG AND ALCOHOL ABUSE POLICY I. PURPOSE The City of Hermosa Beach recognizes that behavior resulting from and consisting of the use of alcohol and other drugs detrimentally affects work performance, safety, security, and public confidence in City employees and presents a risk to City employees and the health and welfare of the citizens of the City of Hermosa Beach. The special nature of the duties entrusted in public safety officers demands that the use of alcohol and other drugs, which may affect an employee's ability to perform his or her job, be strictly regulated. II. POLICY It is the policy of the City of Hermosa Beach that employees shall not be under the influence of alcohol or drugs, nor possess alcohol or drugs while on City property or work locations, while on duty or on an "on-call" status; shall not utilize, sell or provide drugs or alcohol to any other employee or to any person while such employee is on duty or on an "on-call" status, nor have their ability to work impaired as a result of the use of alcohol or drugs. The City reserves the right to search, without employee consent, all areas and property in which the City maintains control or joint control with the employee, except as restricted by the California Public Safety Officers Procedural Bill of Rights Act. Refusal to submit immediately to an alcohol and/or drug analysis when requested by a sworn supervisor or manager for the causes for testing listed in this policy may constitute insubordination and may be grounds for discipline up to and including termination. Employees reasonably suspected to be under the influence of alcohol or drugs shall be prevented from engaging in further work and shall be transported from the work site to a residence or other mutually agreed upon location following testing. The City provides an Employee Assistance Program (EAP) to assist those employees who voluntarily seek help for alcohol or drug problems. The City and the Association encourage and support the rehabilitation of employees with alcohol and drug abuse problems through the constructive use of the EAP. It is understood that EAP counseling sessions are confidential except for compliance with mandatory EAP referral evaluations and program requirements. 2 III. APPLICATION This policy applies to all employees in the classifications of Police Officer, Police Sergeant, Police Lieutenant, Police Captain and Chief of Police. This policy applies to alcohol and to all substances, drugs, medications, legal or illegal, which could impair an employee's ability to effectively and safely perform the functions of the job. For the purposes of this policy, sworn supervisor and/or manager shall be defined as the classifications of Police Sergeant, Police Lieutenant, Police Captain, and Chief of Police. IV. EMPLOYEE RESPONSIBILITIES An employee must: A. Not report to work or be subject to duty while his or her ability to perform job duties is or may be impaired due to on or off duty alcohol or drug use; B. Not possess or use alcohol or impairing drugs (illegal drugs and prescriptions drugs without a prescription) during working hours or while subject to duty, on breaks, during meal periods or at anytime while on duty on City property, with the exception of possession of substances which have been confiscated by arrest and are in transport to designated holding facilities, or incidents which are performed as part of the job and with the approval of the Chief of Police or Division Commander as specified in Section 20,.25 and 20.30 of the Department's Rules and Regulations; C. Submit immediately to an alcohol and drug test when requested by a sworn supervisor or manager acting pursuant to this policy; D. Provide within 24 hours of request by the Medical Review Officer, a bona fide verification of a current valid prescription for any potentially impairing drug or medication declared by the employee before the drug test and identified when a drug test is positive. The prescription must be in the employee's name. A reasonable extension of time for the employee to provide a valid prescription may be granted by the Medical Review Officer not to exceed an additional 48 hours. V. MANAGEMENT RESPONSIBILITIES AND GUIDELINES A. Sworn supervisors and managers are responsible for reasonable enforcement of this policy. B. Sworn supervisors and managers may request that an employee submit to a drug and/or alcohol test when any of the "Causes for Testing" items listed in this policy occur. C. In cases of "reasonable suspicion", any sworn supervisor or manager requesting an employee to submit to a drug and/or alcohol test must document in writing the facts constituting reasonable suspicion that the 3 employee in question is intoxicated or under the influence of drugs and submit said documentation to the Chief of Police prior to the end of the shift. Prior to the employee being transported for testing, the observable facts constituting reasonable suspicion shall be confirmed by a second supervisor or manager. D. Any sworn supervisor encountering an employee who refuses an order to submit to a drug and/or alcohol analysis upon request shall remind the employee of the requirements and disciplinary consequences of this policy. Where there is reasonable suspicion that the employee is under the influence of drugs or alcohol, the employee will be relieved of his/her weapon, which will be secured by the department until the employee is authorized to return to work. The supervisor shall then arrange transportation to the testing facility. E. Sworn supervisors and managers shall not physically search the person of employees, nor shall they search the personal possession of employees without the freely given consent of, and in the presence of, the employee, or unless a valid search warrant has been obtained. F. Sworn supervisors and managers shall notify the Chief of Police or designee when they have reasonable suspicion to believe that an employee may have illegal drugs in his or her possession or in personal property which is promptly accessible to the employee during work hours (i.e. a personal vehicle). VI. CAUSES FOR TESTING Employees covered by this policy shall be tested for drugs or alcohol as specified below and whenever there is reasonable suspicion of an employee under the influence on work time. 1. Reasonable suspicion is a belief based on objective facts sufficient to lead a reasonably prudent supervisor to suspect that an employee is under the influence of drugs or alcohol so that the employee's ability to perform the functions of the job is impaired or so that the employee's ability to perform his or her job safely is reduced. These objective facts must be confirmed by a second sworn supervisor or manager. In addition, the supervisor or manager is required to take into account other possible explanations for observed behavior such as illness, lack of sleep, fatigue, and reactions to noxious fumes or smoke. For example, any of the following, alone or in combination, may constitute reasonable suspicion: a. Slurred or thick speech; b. Alcohol odor on breath; c. Inability to perform work properly; d. Unsteady walking and movement; e. Erratic and unusual displayed behavior consistent and symptomatic with drug use/abuse; f. Possession of alcohol or drugs; g. Nystagmus; 4 2. Prior to initial appointment with the City of Hermosa Beach. 3. Prior to promotional appointment and during probation. 4. Within 30 days of assignment to the Detective Division. 5. When the employee is involved in a traffic accident while operating a City vehicle and a determination is made that the employee is at fault. If fault cannot be immediately determined at the scene, the involved officer shall submit a urine sample for analysis. However, the sample will not be tested unless the officer is ultimately found most at fault for the collision or if fault cannot be determined. Otherwise, the sample will be destroyed without testing. VII. TESTING PROCEDURE Whenever a sworn supervisor or manager deems a drug test necessary for reasonable suspicion and the objective observations have been verified by a second person, the supervisor or manager or designee shall transport the employee to the City's medical facility for the test. The employee shall be paid for time spent at the examination. The City shall bear the expense of the examination, and shall provide transportation to and from the medical facility and the employee's work site. Testing shall occur at the City's designated medical facility. The medical facility shall use a certified National Institute of Drug Abuse (NIDA) laboratory. The certification of laboratories performing drug testing for Federal agencies was developed by NIDA to assure strict adherence to the rigorous standards of testing and custody control form. Test results are returned to the Medical Review Officer (MRO). The initial test is a process called Urine Drug Screen # 37042N. If all results are negative, the test is complete. If the initial test is positive, a secondary confirming test using the Gas Chromatography/Mass Spectophotometry (GCMS) method is conducted by the laboratory to verify the results. This test has been used as binding legal and medical precedent. If the subsequent test is negative, then the test is considered negative for all purposes. If the subsequent test confirms a positive finding, it is noted on the report and sent to the MRO. At this point, in cases other than THC and cocaine, the MRO will contact the employee to discuss the possibility that the person has taken medication (prescription or otherwise) that was not indicated on the original form completed by the employee. The employee is not informed of a positive result, he or she is just asked to clarify any drug intake. The employee must provide within 24 hours of a request by the MRO, a bona fide verification of a valid prescription for the drug declared by the employee before the drug test and identified in the drug screen. The prescription must be in the employee's name and dated prior to the date the specimen was collected. A reasonable extension of time for the employee to provide a valid prescription may be granted by the Medical Review Officer not to exceed an additional 48 hours. If the employee does not provide acceptable verification of a valid prescription as determined by the MRO or if the prescription is not in the employee's name, the MRO will report a positive test result. The final results are then sent by the MRO to the City's Personnel Director. 5 Drugs tested for include, Amphetamines, Barbituates, Benzodiazepines, Cocaine, Methadone, Methaqualone, Opiate, PCP, THC, Propoxyphene, Anabolic Steroids and Alcohol. Cut off levels shall be consistent with the current guidelines issued by NIDA. Each drug screen performed shall include a test for all of the substances identified above. VIII. MEDICAL REVIEW OFFICER The Medical Review Officer (MRO) shall be a licensed physician who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's positive test result together with his or her medical history and any other relevant biomedical information. The responsibility for the assignment of the appropriate qualified physician and for ensuring his/her availability is that of the City's Personnel Director. The Hermosa Beach Police Officers' Association shall participate in the selection of the Medical Review Officer. IX. RESULTS OF DRUG AND/OR ALCOHOL TESTING A. A positive result from a drug and/or alcohol analysis may result in appropriate disciplinary action, up to and including discharge, pursuant to the Police Department Rules and Regulations. B. If an alcohol or drug test is positive for alcohol or drugs, the Personnel Director shall notify the Chief of Police who will initiate a personnel complaint in accordance with the Police Department's Rules and Regulations. C. Specimens shall be considered as positively confirmed following the secondary test using the GC/MS testing method if they fall above the cutoff levels listed in the NIDA guidelines. D. All negative test specimens shall be destroyed within three (3) days of the negative test result provided to the Personnel Director. Positive test specimens shall be frozen and retained for a minimum of two (2) years. X. APPEALS If the employee desires to appeal a positive test result, he or she may request a new testing of a remaining portion of the original urine sample, or split sample, within 5 business days of notification of the original test result. The split sample test by Gas Chromatography/Mass Spectophotometry (GC/MS) shall be conducted at the employee's expense and shall be conducted by any National Institute of Drug Abuse approved laboratory. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0712 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 RESOLUTION APPROVING TERMS AND CONDITIONS OF EMPLOYMENT FOR UNREPRESENTED CLASSIFICATIONS (Continued from meeting of October 13, 2015) (Interim Human Resources Manager Robert A. Blackwood) Recommended Action: It is recommended that the City Council adopt the attached resolution approving the terms and conditions of employment for employees in the unrepresented classifications of Secretary to the City Manager and Personnel Assistant. Background: Currently,there are two classifications in the City’s classification plan that are not part of any bargaining unit,and therefore are not covered by any Memorandum of Understanding (MOU).Those classifications are Personnel Assistant and Secretary to the City Manager.As negotiations were recently completed with the other bargaining units,it is necessary to bring the unrepresented classifications into parity by updating the salary and benefits resolution that covers the terms and conditions of their employment. Analysis: Attached is a copy the resolution for Council review.The changes from the previous Resolution No. 13-6833 are highlighted The changes include: 1.Consistent with the City Represented Bargaining Units,the salary range is increased 5% effective July 1, 2015. 2.Incorporates language regarding City’s current practice for providing holiday time off for Christmas Eve or New Years’ Eve. Fiscal Implications: For the Unrepresented Unit, the additional cost for FY 2015-16 is $9,255. Funding for this increase is assigned in the fund balance and is not budgeted in each department. Following approval, the Hermosa Beach Printed on 10/22/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0712 amount for each department will be calculated and appropriated. Attachments: 1. Resolution Respectfully Submitted by: Robert A. Blackwood, Interim HR Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 2 of 2 powered by Legistar™ RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING SALARY AND BENEFITS FOR EMPLOYEES IN UNREPRESENTED CLASSIFICATIONS. WHEREAS, the City of Hermosa Beach, California has employees in certain unrepresented classifications; and, WHEREAS, the City is desirous to establish a formal document to detail salary and benefits of employees in unrepresented classifications of employment; and WHEREAS, the City intends to make changes to the existing terms of employment for unrepresented classifications beginning July 1, 2015. NOW, THEREFORE, the City Council of the City of Hermosa Beach resolves to approve the salary and benefits for unrepresented classifications as outlined in the attached “Exhibit A”. BE IT FURTHER RESOLVED, that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. PASSED, APPROVED AND ADOPTED THIS ______ DAY OF OCTOBER, 2015 __________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _________________________________________________________________ City Clerk City Attorney “EXHIBIT A” City of Hermosa Beach Salary and Benefits for Unrepresented Classifications THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE UNREPRESENTED CLASSIFICATIONS OF PERSONNEL ASSISTANT AND SECRETARY TO THE CITY MANAGER WAGES For the period of July 1, 2015 through June 30, 2016 the salary ranges shall be adjusted as follows: Effective July 1, 2015 the salaries shall be increased 5% to: Personnel Assistant 5263 5524 5804 6095 6601 Secretary to the City Manager 5436 5709 5992 6291 6401 EDUCATIONAL ALLOWANCE A.City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. B.Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.). VACATION A.It is agreed that the above unrepresented classifications shall accrue vacation as follows: Years of Service Accrued Per Year * Probation Period 1st Year 80 hours Commencing with 2nd Year 80 hours “ “ 4th Year 96 hours “ “ 6th Year 112 hours “ “10th Year 128 hours “ “14th Year 144 hours “ “18th Year 160 hours B.Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period). C.Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. D.Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City. OVERTIME A.For FLSA purposes a "WORK-WEEK" shall be defined as: 1.For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY. 2.For employees working a 9/80 schedule: commencing 1101 hrs. Friday and terminating the following Friday at 1100 hrs. B.The City agrees to pay employees in the following classifications time and one- half (1-1/2) the regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association. C.Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October. D.Classifications eligible for overtime compensation in accordance with the FLSA include: Personnel Assistant Secretary to the City Manager SICK LEAVE A.Accrual shall be at eight (8) hours per month. After 176 hours are accrued, member may cash in the excess annually at 100% rate. Any excess over 240 hours will be automatically cashed in at 100% rate. This will be paid with the first paycheck of December each year. In lieu of cash out, Employees may convert 100% of their sick time, in excess of one hundred seventy six (176) hours, to vacation time. B.Sick leave shall be used only in case of sickness or disability of the Employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action. C.In case of serious illness of a member of the immediate family, the Employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the Employee, and a domestic partner of the Employee. D.Any Employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Personnel Department, which shall be signed by the Employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner Employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such Employee, or to any other person who may hold the status of domestic partner. E.Employees covered by this Agreement shall, upon resignation, retirement, or imposed termination from their employment with the City, be reimbursed for 100% unused sick days accrued at their current rate. F.Employees shall be eligible to use but not cash out sick leave during their probationary period. BEREAVEMENT LEAVE Each Employee shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined above). For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel. JURY DUTY If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City. MILITARY LEAVE All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave. HOLIDAYS A.Employees shall receive 90 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day. B.When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1 of each year. C.All employees covered by this Resolution, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department. RETIREMENT A.Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees. The City paid the employee’s full 7% contribution to PERS through December 31, 2012. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Tier II. For new employees hired after July 2011 the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4). Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows: 1. Effective January 1, 2013, by 2.5% 2. Effective July 1, 2013, an additional 2.5% for a total of 5%. 3.Effective July 1, 2014, an additional 2% for a total of 7%. 4.The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to: 1.2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340. 2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c). B.Effective November 1, 1995, the City shall commence reporting to PERS the value of the Employer Paid Member Contribution (EPMC) pursuant to the authority of Government Code. C.The City amended its contract with PERS to offer the retirement formula known as 2% @ 55 effective January 1, 2001. D.Employees who retire after July 1, 2006 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount: 1.The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit. 2.Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium. 3.In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan. 4.Retirees who are eligible for a supplement but who are not covered on the City’s insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. 5.Any Employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible. HEALTH AND WELFARE A.The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997. B.Current Health, Dental, Short and Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Agreement. City shall meet and confer should there be a change in providers or a change in benefit level. C.City shall provide a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death. D.The City will pay for Employee’s Short and Long Term Disability and Life Insurance, the Employee and one dependent for health insurance, and full family coverage for Dental and Psychological Health care. The full cost of the Vision Plan shall be borne by the Employee. E.An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment equal to the employee only HMO premium in lieu of City provided coverage. F.The City’s Short Term Disability Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1125 per week. The City’s Long Term Disability Plan has a maximum benefit of $4500 per month and begins after 90 days. LONG TERM DISABILITY A.An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability. B.FAMILY AND MEDICAL CARE LEAVE 1.As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code §12945.2). Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA. 2.Eligible Employees are entitled to a total of 12 weeks of Leave during any 12-month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement. 3.The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to. 4.If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave. 5.Employees must fill out the following applicable forms in connection with Leave under this article: “Request for Family or Medical Leave” “Certification of Physician or Practitioner” “Fitness for Duty to Return from Leave” 6.The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave. LAYOFF A.It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected. B.The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. C.The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee. REDUCTION IN LIEU OF LAYOFF An Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service. SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS A.It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility. B.An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred. C.Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California. GRIEVANCES/APPEAL OF DISCIPLINE This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution. A.The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. B.If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C.If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section 2.76 – Civil Service. D.Grievances regarding the provisions contained within this resolution, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination E. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot. F. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty. G The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other. H.The decision of the arbitrator within the limits herein prescribed shall be advisory only. I.The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees. OUT OF CLASS PAY Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment. STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 15-XXXX was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a Regular Meeting of said Council at the regular place thereof on October 13, 2015. The vote was as follows: AYES: NOES: ABSTAIN: ABSENT: Dated: ______________________ Elaine Doerfling, City Clerk REVISED PAGE 1- “EXHIBIT A” City of Hermosa Beach Salary and Benefits for Unrepresented Classifications THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE UNREPRESENTED CLASSIFICATIONS OF PERSONNEL ASSISTANT AND SECRETARY TO THE CITY MANAGER WAGES For the period of July 1, 2015 through June 30, 2016 the salary ranges shall be adjusted as follows: Effective July 1, 2015 the salaries shall be increased 5% to: Personnel Assistant 5263 5524 5804 6095 6401 Secretary to the City Manager 5436 5709 5992 6291 6601 EDUCATIONAL ALLOWANCE A. City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment. B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.). Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0728 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 ADOPTION OF RESOLUTION IN SUPPORT OF SOUTH BAY MEASURE R HIGHWAY PROGRAM PROJECT LIST, APPROVAL OF HERMOSA BEACH PROJECTS AND COMMIT TO $200,000 LOCAL MATCH FUNDING FOR THE PCH/AVIATION PROJECT (Continued from meeting of October 13, 2015) (Public Works Director Andrew Brozyna) Recommended Action: It is recommended that the City Council adopt a resolution that: 1)Supports the recommended South Bay Measure R Highway Program Project List 2)Approves $44.6 Million in Hermosa Beach projects within the list 3)Commits $200,000 of Hermosa Beach local match funding for the Project Assessment/Environmental Document of the PCH/Aviation Mobility Project 4)Acknowledge that once the project is environmentally clear and a locally preferred alternative is selected, the city will need to identify up to 50% of the construction funding through Federal, State, and local sources If approved, these items are to be acted on by the South Bay Council of Governments Board on November 19, 2015, and submitted to the Metro Board for their action for funding allocation approval. Background: Measure R is a one-half cent sales tax approved by Los Angeles County voters in November 2008 to meet the transportation needs of Los Angeles County. On January 25, 2011 Council adopted Resolution 2011-15 in support of the South Bay Measure R Highway Program Early Action Project List and approved the Hermosa Beach Projects. Analysis: In order to efficiently use the funds, an Implementation Plan is being developed in a collaborative process under the policy guidance of the SBCCOG Board of Directors and the technical auspices of a working group that includes staff from South Bay cities, County Public Works, Metro and Caltrans. The South Bay Infrastructure Working Group is serving as the Technical Advisory Committee for the program. The Plan will be prepared so that it can be updated periodically as needed. The Implementation Plan Hermosa Beach Printed on 10/22/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0728 process to date has: •Identified eligible projects - including identifying the criteria that makes them eligible; •Developed a project assessment system to prioritize and group projects using the following criteria: -Project readiness -Multi-jurisdictional effort -Level of congestion relief -Regional significance and intermodal integration -Project need and benefit to transportation system -Cost effectiveness -Land use, environmental compatibility, and sustainability •For each project, established a realistic and achievable project implementation schedule as well as recommended lead agency; •Developed a list of projects that can be constructed in the near-term (2-5 years); and •Developed a Measure R funding allocation plan for the projects based on the anticipated fiscal year allocations from Metro to the South Bay program. The Infrastructure Working Group of the South Bay Council of Governments (COG) has endorsed a Project List for the South Bay Cities through Fiscal Year 2020-21 to be implemented. The Project List includes two (2) projects for City of Hermosa Beach for an approximate funding of $45,000,000 to facilitate and improve traffic flow. These two projects are the PCH/Aviation Mobility Improvement Project and the PCH (SR-1/PCH) Improvements between Anita Street and Artesia Boulevard. The list also reflects the withdrawal of the MR312.38 Project, which had been previously approved by the SBCCOG and Metro. It has been requested that the funding previously approved for that project, $872,000, be reprogrammed to the PCH/Aviation Mobility Improvement Project. In May of 2014, the City Council approved a concept plan for PCH and Aviation that was the result of roughly 5 years of work with a stakeholder group. The concept plan included complete street elements such as widening the sidewalks for better pedestrian mobility and safety, ADA access, bike lanes on Aviation, a possible roundabout at Prospect and Aviation and other complete street elements. In January of 2015, Cal Trans completed a Project Study Report (PSR) which is a required planning and feasibility step that is needed to make improvements to a State Highway (PCH). CalTrans completed the PSR in 3 months which is unheard of and has proved to be a very good partner in improving PCH with complete street elements. The PSR has conceptually identified some project alternatives that need to be further studied and analyzed in the next step of review which is called a Project Approval/Environmental Design (PAED). At this upcoming PAED stage, there will be lots of citizen involvement as the details of the project are identified and the project is defined. For the purpose of Metro funding, we have submitted a project request that incorporates the complete streets elements of the concept plan already approved by City Council with a possible additional roundabout at PCH and Aviation. The budget estimate for the PCH/Aviation Mobility Project is a total of $44,599,000. The South Bay Cities Council of Governments (SBCCOG) Steering Committee at its regular meeting Hermosa Beach Printed on 10/22/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0728 held on October 12, 2015, approved a new policy for projects exceeding $10 million in construction cost. The new policy states that for projects that are estimated to exceed $10 million, the SBCCOG has a goal of limiting SBHP funds to 50% of the project costs. The lead agency may appeal to the SBCCOG Board a request for up to SBHP funds to provide up to 80% of the project costs. The PCH/Aviation project is required to have such a match. The match could come from various sources including Federal, State and local funds available to the City. SBCCOG Board at its meeting held on Thursday October 22, 2015 will consider the local match requirements. If the SBCCOG Board changes requirements, staff will provide a Supplemental Resolution for Council on October 26, 2015. Some of the funding will be available to assist the implementing agencies to complete all pre-final design work and environmental documents and to complete grant applications for additional funding sources such as Metro’s Bi-Annual “Call for Projects”. Upon completion of the pre-final design work and environmental documents, additional Measure R funding may be allocated in future years for design and construction. SBCCOG is funding $1,800,000 and the City is contributing $200,000 for the Project Assessment/Environmental Document (PA/ED for the project. Local matching funds in the amount of $200,000 have been budgeted in PCH/Aviation Capital Project. The South Bay Measure R Highway Program is a cost-reimbursement program. Staff time in project development and construction oversight is reimbursable. The Program has the same audit requirements as the Metro "Call for Projects" program. SBCCOG has requested that the City Council of each city with projects confirm their commitment to the projects by adopting a resolution (Attachment 1) in support of the South Bay Measure R Highway Program project list. This is to demonstrate to Metro that the lead agencies concur in the funding application and are committed to the implementing the projects in a timely manner. Fiscal Implications: The PCH/Aviation project is required to have such a local match. Local matching funds in the amount of $200,000 have been budgeted in PCH/Aviation Capital Project. Attachments: 1.Resolution with Exhibits A, B, and C 2.Letter from Jim Sullivan Respectfully Submitted by: Andrew Brozyna, P.E./Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 3 of 3 powered by Legistar™ ATTACHMENT A RESOLUTION NO. 15 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH IN SUPPORT OF SOUTH BAY MEASURER R HIGHWAY PROGRAM PROJECT LIST, APPROVING OF HERMOSA BEACH PROJECTS AND COMMITTING TO $200,000 LOCAL MATCH FUNDING FOR THE PCH/AVIATION PROJECT WHEREAS,the Measure R Expenditure Plan as approved by the voters of Los Angeles County in November 2008 will provide approximately $906 million (in 2008 dollars), or roughly $1.4 billion in inflated dollars,over 30 years for much needed ramp and interchange investments to improve the operation of 1-405, 1- 110, 1-105 and SR-91 in the South Bay; and WHEREAS,as a result of collaborative efforts involving the South Bay Cities Council of Governments (SBCCOG), its member jurisdictions, the Infrastructure Working Group (IWG),Caltrans and Los Angeles County Metropolitan Transportation Authority (Metro), the scope of eligible investments also includes local arterial,signal synchronization and park-and-ride projects that can be demonstrated to have a significant operational nexus to the state highway system; and WHEREAS,on January 25, 2011, Council adopted Resolution No. 11-6730, supporting the South Bay Measure R Highway Program "Early Action Project List" of over 40 projects totaling approximately $145 million to be implemented in the first five years of the South Bay Measure R Highway Program, as listed in Exhibit A to this resolution; and WHEREAS,that same collaborative effort has resulted in the identification of over 57 cumulative projects totaling approximately $238 million to be implemented through Fiscal Year 2020-21 of the South Bay Measure R Highway Program, as listed in Exhibit B to this resolution; and WHEREAS,the City of Hermosa Beach has been identified as being the Lead Agency for implementation for two (2) projects on the Program project list, totaling approximately $45.0 million, including projects to be considered by the SBCCOG Board at their November 19, 2015 meeting, for Measure R Highway Program funding, as listed in Exhibit C to this resolution; and WHEREAS,the South Bay Cities Council of Governments (SBCCOG) Steering Committee at its regular meeting held on October 12, 2015, approved a new policy for projects exceeding $10 million in construction cost. The new policy states that for projects that are estimated to exceed $10 million, the SBCCOG has a goal of limiting SBHP funds to 50% of the project costs. The lead agency may appeal to the SBCCOG Board a request for up to SBHP funds to provide up to 80% of the project costs. The PCH/Aviation project is required to have such a match. The match could come from various sources including Federal, State and local funds available to the City. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY 1.Support and endorse the projects to be implemented through Fiscal Year 2020-21 of the South Bay Measure R Highway Program project list; and 2.Take these actions with the understanding that, for each Measure R Highway Program funded project for which it is the lead agency, it will be required by Metro to enter into a Funding Agreement (FA) with Metro which will establish the project schedule, cost estimate and budget, and such information for each project will be available for entering into the SBCCOG's project list for tracking; and 3.Endorse and commit to making every good faith effort to complete each project for which it is the Lead Agency pursuant to the schedule as set forth in the FA,but in any event within the period ending five years after a FA for the project is executed;and 4.Understand that the Measure R Highway Program is a cost- reimbursement program subject to annual audit requirements by Metro. 5.Commit to local match funding for the PA/ED portion of the PCH/Aviation Mobility Project in the amount of $200,000. Introduced, approved and adopted this _____day of ____________ 2015 Carolyn Petty, Mayor of the City of Hermosa Beach APPROVED AS TO FORM ATTEST: _______________ City Attorney By Elaine Doerfling, City Clerk City Attorney From: Tom Bakaly Sent: Tuesday, October 13, 2015 1:53 PM To: 'Jim Sullivan'; Elaine Doerfling; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Peter Tucker Subject: RE: Letter Regarding Measure R Resolution Hi Jim - The normal process for any project and grant requires that the city provide a cost estimate and a tentative schedule for the project, place the project on the five-year CIP program list, seek council approval, and then look for sources of funding for the project. Specifically, the resolution is the initial step in application for funding for proposed improvements on PCH from Anita/Herendo to Artesia blvd. and Aviation Blvd from PCH to Prospect Ave. The process is structured such that the City of Hermosa Beach will provide initial project requirements and description and only then proceed to project development and eventual design with program assurance that the SBCOG administered Measure R Funding is dedicated to the project. The project can only move to the next step with determination that funding is to be provided by Metro through the process of Measure R. This is a regular process which is employed for acquisition of grant funding for municipal projects from various State and Federal agencies, tax funds and assistance programs and is the process which the City (and most other Cities) has utilized for past and present projects for improvements throughout the City of Hermosa Beach. The $45M is being proposed to be provided by the South Bay Measure R Highway Program. The council resolution is to support the SBCOG project list which includes the 2 Hermosa Beach projects with a total proposed funding of approximately $45M. Once the grant has been approved, Metro and SBCOG process is to reimburse the city for costs incurred beginning with the design development phase and ending with the completion of the project. Metro is invoiced by the city for work previously performed by consultants and contractors and reimbursed by Metro. Various monthly, quarterly and annual reports are also required by Metro through SBCOG to gauge the progress of the project. This is the standard operating procedure for most grant by any funding agency and for any project. Please let me know if you have any questions or comments From: Jim Sullivan [mailto:jim.sullivan@daumcommercial.com] Sent: Tuesday, October 13, 2015 9:51 AM To: Elaine Doerfling; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Nanette Barragan; Peter Tucker; Tom Bakaly Subject: Letter Regarding Measure R Resolution Ms. Doerfling, please attach my email to agenda Item j) under Municipal Matters. Thank you. Dear Council Members and City Manager: Re: The adoption of the resolution supporting the South Bay Measure R Highway Program Project List and Approval of Hermosa Beach Projects, Item j) under Municipal Matters. Given that this item appears on page 13 of a 15 page Agenda for the October 13, 2015 Council meeting and despite Mayor Petty’s valiant efforts to speed up Council meetings I am writing rather than waiting until the wee hours of Wednesday morning to comment publically at this evening’s Council meeting. I believe it is important for residents of Hermosa Beach to be made aware of and understand the catch in the resolution to be adopted at tonight’s October 13 Council meeting. A cursory review of the resolution and its supporting documents could easily leave the reader with the false impression that Measure R will provide Hermosa Beach with $45 million to pay for ambitious and extensive modifications to PCH between Anita Street at the south end of the city and Artesia Boulevard at the north end of the city. This is simply untrue. The key point in this entire undertaking is found in the last paragraph of the Resolution which states: “Now, therefore, be it resolved that the City Council of the City of Hermosa Beach, California, does hereby…4. Understand that the Measure R Highway Program is a cost- reimbursement program subject to annual audit requirement by Metro.” In plain English this means that IF the City of Hermosa Beach can come up with $45 million dollars along with meeting the stringent requirements of the Los Angeles County Metropolitan Transportation Authority – METRO, the City will be reimbursed as the work as it is completed and paid for by the city. No money upfront – reimbursement only. Big, big difference. Nothing in this resolution explains where the $45 million will come from. In fact, the city’s own 2015- 2016 Budget and associated Capital Improvement Program clearly states that “CIP 12-143 PCH/Aviation” is a $44.440 million project which is UNFUNDED. In other words, as wonderful as this project may be, Hermosa Beach simply doesn’t have the money to do it. The resolution offers no ideas on where this $44-45 million is going to come from. Neither have I heard a single word from the current council about where the money will come from. Passing this resolution will look good for the sitting council. It will be a nice bullet point on future campaign materials but it accomplishes nothing meaningful. Without a valid proposal for raising $45 million the resolution is fluff, hot air, a waste of time, paper and ink. To be clear, I am not requesting the resolution be voted down. I am requesting that the whole story be told. This issue is just one part of the Hermosa’s serious financial challenges. Current candidates are claiming they have solutions. I invite all of them to offer theirs for this specific issue. Thank you. Jim Sullivan Hermosa Beach Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0725 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 ADOPTION OF 2015-2020-2030 STRATEGIC PLAN, GOVERNANCE GUIDING PRINCIPLES AND PROTOCOLS: OPERATING GUIDELINES (Continued from meeting of October 13, 2015) (City Manager Tom Bakaly) Recommended Action: City Council should: 1) Receive and file the 2015 Performance Report (attached); 2) Review, Revise as needed related to AES and Adopt the Hermosa Beach 2015-2020-2030 Strategic Plan - attached; 3) Provide direction on any Governance Topics that were identified by a majority of Council (attached); 4) Discuss and revise as necessary and adopt the Governance Guiding Principles and Protocols: Operating Guidelines (attached) and; 5) Confirm the dates of January 8, 2016 and January 9, 2016 for the facilitated strategic planning session for 2016. Background: The City Council desired to pursue a Strategic Planning Model for Hermosa Beach. The key components of the model consist of: 1)Vision (Value-based principles - 15 years); 2)Plan (Strategic Goals - 5 Years); 3)Execution (Work program - 1 year); 4)Mission (Responsibility of City government; and 5) Core Beliefs (Values that define conduct). On June 5, 2015, June 6, 2015 and August 11, 2015, the City Council met with a facilitator to execute the Strategic Planning Model described above. Prior to those meetings, the facilitator met with staff and conducted phone interviews individually with City Council. City Council received public input at each of the three meetings and material relating to the planning process has been posted on the City’s website. Hermosa Beach Printed on 10/22/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0725 Analysis: Recommendation #1: Council started their strategic planning with a review of City successes and challenges for 2015. City Council and Staff also identified service level increases and cost cutting measures that have been implemented in the last year. The Performance Report is attached and is an important tool that helps us connect with our customers, celebrate our success and understand potential impacts of cost cutting measures. Council should receive and file the performance report Recommendation #2:Council then created the components of the strategic plan by developing the City Council’s long-term vision through 2030; establishing 5 year goals through 2020; identifying Policy and Management Action Items for 2015; and determining the City’s Mission (role of government). The Strategic Plan that encompasses these areas is attached, along with an executive summary and a one-page (front and back) summary that is a useful communication tool. One thing that sets this strategic plan apart from many others is that City Council took the time to define what things mean. For example, the 2030 Vision Statement starts with saying, “Hermosa Beach is the Best Little Beach City.” City Council then agreed upon 8 statements such as “Appreciation of diverse, contrasting, relaxed life styles” and “Place for innovators, champions and iconoclasts to enjoy life and excel” to further define what Being the Best Little Beach City means. City Council then got more and more specific by strategically identifying 5 year goals and one year action plans. Council then got very clear on the role of government and how we are going to accomplish success through valued employees and volunteers. Management staff met as a team with the facilitator on August 11, 2015 and developed specific work plans with clear deliverables and milestone dates for the top and high priority action items identified by City Council in the strategic plan. Attached is the latest quarterly status report of our work plan. Not all of these items will be completed in 2015, but there is a work plan to ensure Council action items are being met. Staff will continue to provide Council with an information update on the progress of action items on a quarterly basis. AES: At the October 13, 2015 Council meeting, City Council discussed the City’s role related to the AES power plant. The AES item is currently listed as a “Management in Progress” based upon Council direction to follow the lead of Redondo Beach and “piggy back” on the resources Redondo is already spending on this project. This means staff is currently working on this item and does not require Council policy input. It appears as though some on Council would like to make this a higher priority for City staff and increase City involvement in the AES project. Some have expressed concern that impacts of this Redondo project are real and significant to Hermosa Beach as evidenced by 2 recent gas leaks at AES, and we should have more direct Hermosa control and influence on the AES project. If that is the case for a majority of Council, then the Council should Hermosa Beach Printed on 10/22/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0725 amend its attached Management Policy Agenda for 2015 by adding AES and identifying an item to take off. The Community Development Department is the lead on AES, so items on the Management Policy Agenda relating to Community Development that Council could consider removing are General Plan/Local Coastal Plan; Skechers Development and; Trans Pacific Fiber Optic Cable. If Council is unwilling to remove any of those items, then Council should allocate additional funding for a consultant to assist City staff with an enhanced role with AES. Staff estimates in an accompanying staff report (October 27, 2015 agenda) that an initial appropriation of $25,000 for the balance of the fiscal year would provide for a consultant to independently monitor and participate in the proceeding representing Hermosa Beach’s interests and provide progress updates and advice. Further, depending on whether there is a need for additional technical expertise, or to create a new AES Hermosa Beach Task Force to staff as discussed on October 13, 2015, costs could increase up to $100,000 or more. Recommendation #3: As part of the strategic planning process this year, City Council identified and ranked specific governance topics. Council should discuss how they want to address those issues and whether they would like to convert them into operating guidelines or protocols. City Council agreed to revisions to the Governance Guiding Principles for how Council, employees and the community are going to interact (attached). Council should discuss whether they are committed to following these guidelines. Recommendation # 4: Council also revised 13 protocols or Operating Guidelines for dealing with information requests, employee contact, commission communication, etc. Council should discuss whether they are committed to following these Guidelines. On October 13, 2015, Council may want to take some time to discuss this document further, make any revisions and then adopt the Governance Guiding Principles and Protocols: Operating Guidelines. The following issues are ones that Council may want to specifically discuss: Agenda Process: City Council may want to elaborate on Protocol 4 under its Operating Guidelines to be clearer about future agenda items and relation to Council goals. Council may also want to consider adopting guidelines for what constitutes a consent item. Communications: Council and Staff: Council may want to elaborate on Protocol 5 under its Operating Guidelines to be clear about expected turnaround times for information requests of the City Manager and staff unrelated to an emergency situation or an imminent Council meeting. Email Guidelines: City Council may want to elaborate on Protocol 7 under its Operating Guidelines to be clear that City Councilmembers should use City email address for City business. Spokesperson on City Matters: City Council may want to clarify language in Protocol 11 under its Operating Guidelines. Currently the protocol calls for press releases and communication to be Hermosa Beach Printed on 10/22/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0725 “tested” by the Mayor and Mayor Pro Tem. Staff has interpreted this to mean that all press releases need to be reviewed, but not formally approved by the Mayor and Mayor Pro Tem. Community Meetings: City Council may want to add a protocol under its Operating Guidelines regarding community meetings sponsored by the City and individual Councilmembers. Staff needs clarity from City Council about expectations regarding use of staff resources for community meetings. Lastly, City Council should confirm the previously established 2016 strategic plan meeting dates of January 8, 2016 and January 9, 2016. It is important to do the strategic planning and goal setting early in the calendar year. Progress on Council goals was impacted this year by doing the strategic planning about 6 months late. Typically, we meet for two days and then return with a follow up session about two months later to finalize things before formally adopting the strategic plan. This schedule would allow for the fifth Council member that will be elected in early March, 2016 to provide input before final adoption and keep us on track for having the strategic plan in place relatively early in the calendar year. It is important to remember that the strategic plan and other items are “living and breathing” and should be dynamic and change as time goes on. If Council adopts the strategic plan, we will continue to use it (especially the Hermosa Beach Vision 2030) and Community Dialogue Decision making Tool as a basis for the General Plan update process. Attachments: 1.2014-2015 Performance Report 2.2015-2020-2030 Strategic Plan 3.2015-2020-2030 Strategic Plan Executive Summary 4.Governance Guiding Principles and Protocols: Operating Guidelines 5.2015 Leader’s Guide 6.2015 Action Agenda 7.2015 Action Agenda Tracking Document 8.2015 Plan in Brief Respectfully Submitted by: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 4 of 4 powered by Legistar™ Performance Report 2014 – 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California June 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 1 Hermosa Beach Vision 2029 HERMOSA BEACH 2029 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 2 Hermosa Beach Municipal Government Mission and Core Services The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 3 City of Hermosa Beach Goals 2019 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 4 City of Hermosa Beach Policy Agenda 2014 TOP PRIORITY Oil Ballot Measure for 2014 Downtown Core Development Public Safety Service and Staffing Study Municipal Carbon Neutral Action Plan General Plan/Local Coastal Program/Blueprint for a Low Carbon Future South Park: Upgrade Pacific Coast Highway Corridor Beautification Plan HIGH PRIORITY Schools Strategy and Specific Actions: Support for Top Quality Schools Sewer Replacement Program and Funding Mechanism Capital Improvement Program and Policy Comprehensive City Facilities Master Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 5 City of Hermosa Beach Management Agenda 2014 TOP PRIORITY Business Improvement District (BID) for Pier Plaza: Preparation Community Dialog/Decision Making Tool: Adoption, Implementation Late Night Action Plan: Update, Direction AES Rebuild Undersea Cable (Addition): Direction Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 6 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Public Safety Service and Staffing Study: Increased Level of Service, Increased Police Staffing; Reviewed Hiring practices Crime Analyst Position: Trend Analysis 2. Fire Truck and Rescue Ambulance: Purchased 3. Police Training Facility, including Shooting Range: Saving Overtime 4. Fire Collaboration with Manhattan: Administrative Battalion Chief (6 months) 5. Fire Study: Reaffirmed Chief, No Deputy Fire Chief, Study with Manhattan Beach Partnership Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 7 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Late Night Action Plan: Update 2. Conditional Use Permit Enforcement Team 3. Lower Crime Rate Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 8 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Oil Measure Process/Election Work: Product by City Staff; Model to Conduct a Controversial Election set the Standard for Future Development 2. Priority Based Budget: Format and Process 3. Classification and Compensation Study: 5% below Medians, Making Adjustment to 75% Goal; Demonstrated value of City Employees Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 9 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 6. Capital Improvement Program and Policy 7. Citywide Service Level/Performance Benchmark System 8. Phone System: Upgrade 9. Website: Upgrade on oil 10. Electronic Patient Care Records and Billing 11. Five Year Financial Plan/Fiscal Model 12. Recreation Software Upgrade and Fee Review 13. Overall Financial Solvency: No Structural Deficit Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 10 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACHIEVEMENTS 2014 – 2015 ★ 1. Comprehensive City Facilities Plan: Initiated Process 2. City Organization: Enhancements Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 11 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 1. Public Information and Communications Plan 2. Valuing Employees: Policy Statement 3. High Performance Organization: Training, Development 4. Citizen Compliant Tracking System: Development 5. Trash Enclosure Temporary 6. Employee Appreciation Program: Instant Bonus, Dinner 7. Annual Street Paving Program 8. Intergovernmental Outreach: a) Fire- Manhattan Beach b) AES Opposition to Rebuild c) Hernando Street/Bikeway d) Caltrans 9. Development Services Process Map 10. Land and Asset Management Software: Permitting Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 12 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Municipal Carbon Neutral Action Plan: Lancaster Tour – “Best Practices” 2. South Park Improvements: Phase I 3. Community Dialog and Tool 4. Sewer Replacement Program 5. General Plan – Blue Print for a Low Carbon Future 6. Local Coastal Plan: Development Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 13 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ 1. Low Impact Development Ordinance 2. Charging Stations: Parking Structure 3. City Energy Efficiency Report 4. Water Conservation: Community Outreach 5. Green Streets Policy 6. Schools Strategy: Administrative Offices to City, Before/After School Programs 7. South Bay COG: Climate Action Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 14 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Hotel Developments a. The Clash (30 Units): Moving Forward, More Collaboration with Development b. The Stand and Pier: Community Meeting, Revising Design c. 11th Street/Strand (100+) 2. Downtown Core Revitalization Strategy: Council Acceptance 3. Pacific Coast Highway/Aviation Corridor: Working Relationship with Caltrans, Project on “Radar” Screen, Verbal Commitment Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 15 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Economic Development Position 2. City Manager’s Economic Development Committee: Creation 3. Use Guide for Doing Business in Hermosa Beach 4. Economic Development Welcome Team 5. Petition to Sale L.A. Air Base: Staying Open 6. Skechers Development: Moving Forward Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 16 Hermosa Beach 2015 1. Business: Support Collaboration with City Development and Permitting Process 2. More Information to Community: Website Upgrade PIO 3. Strong Community Events: Less Impact More Family Friendly 4. More Quality Restaurants: Healthy Choice More Lunch Traffic 5. Low Business Vacancy 6. More Connections to Neighbors: Manhattan Beach Redondo Beach 7. Safe Community – Crime Down 8. More People During Day: Pedestrian Traffic Shoppers 9. Better Quality Streets Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 17 DEPARTMENTAL SUCCESSES CITY OF HERMOSA BEACH 2014 – 2015 Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 18 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: City Manager Please list your department’s most important achievements that were completed during 2013 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Completed Oil Ballot Measure Impacts: Success: Hired New Public Works Director Impacts: Leadership for Public Works Success: Completed Public Safety Service and Staffing Study Impacts: Success: Completed design and began construction on South Park Impacts: Success: Completed Project Study Report (PSR) with CalTrans for PCH – Funded by COG Impacts: Success: Provided High Performance Organization Training for City Staff Impacts: Engaged Staff in Training to Shift Culture to Achieve High Performance Success: Continued 360 Degree Performance Review for City Manager Impacts: Allowed for Top Down and Down Up Review of Leadership Leading to Higher Engagement Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 19 Success: Served on Budget Committee/South Bay COG Impacts: Success: Oversaw another effective Fourth of July campaign to reduce holiday impact Impacts: Addressed Issues with Fourth of July Holiday Impacts Success: Created more space for Schools by moving School Administrative offices to South Park Impacts: Success: Developed 5 year CIP Master Plan Impacts: Success: Funding for City Manager’s Department Management Analyst Positions Impacts: Budgeted, Filled, Temporary to Full-time Status: Environmental Services Coordinator and Management Analyst Success: Pilot Parking Program – Testing of Flexible Pricing Models & Meter Technology Trial Impacts: Tested Viability of Demand Pricing on City Parking Meters and Gathered Input Regarding Industry-leading Versions of Single-space Parking Meters/Sensors Success: Approval of PHASE 1 Parking Infrastructure Expansion – Citywide Curbside Smart Meter Upgrades Impacts: New Single-Space, Credit-Card Parking Meters Along Commercial Corridors Success: Public Information Officer Selection Impacts: Centralized, Comprehensive Public Relations Services Success: ‘SpeakUpHermosa!’ – Hermosa Beach Community Engagement Portal Impacts: Created On-line Portal for Community Engagement and Citywide Communications Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 20 Success: Holiday Parking Program Impacts: Collaborative, Formalized Marketing Plan w/ Chamber of Commerce. Holiday Bagging. Success: On-line Service Request Filing Impacts: Expanded Options on City Website for Service Request Filings by the Public Success: League of California Cities – Worksite Wellness Grant Recipient Impacts: Competitive Grant Centered on Funding Worksite Wellness/Health Initiatives Success: Accela Purchase – Land & Asset Management Software Impacts: Land & Asset Management Software for City Departments Success: City Monthly E-Newsletter Impacts: Formalized Monthly E-Newsletter In-House Success: Civic Issue Tracking Impacts: Expanded Departmental Civic Issue Tracking Efforts via Landport Software Success: Departmental Performance Measurement/Benchmarking Impacts: Established Citywide Performance Measures & Benchmarking Standards Using National Data Success: Health and Wellness Grant Committee meetings Impacts: Health and Wellness Success: Components of Downtown Core Strategic Plan were accepted by Council on Feb. 24th Impacts: Beginning to start public input on the various benefits the plan offers Success: Created an Economic Development Position Impacts: Sales tax has increased and customer service has been improved Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 21 Success: Created a User Guide for Doing Business in Hermosa Beach Impacts: Improved customer service and assist new start-ups Success: Skechers Development Impacts: High profile company that matches culture and will improved a blighted site at entryway Success: 148 New business licenses in 2014 Impacts: Sales tax increased by 2 % - façade and tenant improvements in commercial corridors Success: Pier & Strand Hotel Mixed Use– Proposed Development Impacts: Potential to improved blighted beachfront sites and increase TOT and sales tax Success: OTO Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Pier/Strand Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Partnerships with the Hermosa Beach Chamber of Commerce Impacts: Improved Fiesta and much better communications with local businesses Success: Sociable City Plan Development Impacts: Brought together restaurant owners and residents to develop a joint plan to improve the entertainment zone and open a line of communication Success: New Business License and Permit Processing Application & System Impacts: Business friendly system for development services applicants Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 22 Success: City Council adopts the municipal carbon neutral plan and set a goal to achieve carbon neutrality by 2020. Commence implementation of the plan including hiring a consultant to develop a planning and tracking tool and delivering presentations at statewide and local meetings Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Organize and coordinate elected officials, staff and community stakeholders for an Earth Day Tour to the City of Lancaster to learn and share carbon reduction initiatives and establish sister-city relationship Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Update water conservation rules in response to Governor Brown’s Executive Order for Hermosa Beach residents to reduce water use by 20%. Development and distribution outreach and education materials in local news media and on City website, establishment of a draught tolerant-plant demonstration garden at City Hall Impacts: Compliance with state law and supporting Goals of a more sustainable Beach City Success: Manage the solid waste contract, coordinate CalRecycle annual compliance reporting including data compilation, site inspections, participation in regional stakeholder groups Impacts: Supports providing 1st Class Services, compliance with state law, and supporting goals of a more sustainable Beach City Success: Implement the Sustainability Plan including organizing a forum on Community Choice Aggregation, expanding bike parking, expanding employee commute incentives Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Assist with oversight of the NPDES Permit and the City’s storm water management program including participation at EWMP meetings, managing the Clean Bay Restaurant Inspection Program, pursuing funding for stormwater projects Impacts: Supports More Livable City and supports Goals of a more sustainable Beach City Success: Organize and assist with the application, outreach and education for the Wyland National Mayor's Challenge for Water Conservation for which Hermosa won their division Impacts: Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 23 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Oil Project preparation for vote - Certification of EIR, Completion of CBA and HIA, public outreach including website updates, media outreach, hosting informational forums Impacts: Public was thoroughly informed and provided opportunities for input and to become well equipped with information to make an informed decision Success: General Plan and Coastal Land Use Plan update – Progress continuing. Vision Statement approved by Council. Continuing funding to support this work provided by Strategic Growth Council Grant (410K) and another Grant received (100K) to integrate Local Coastal Program (LCP) Impacts: Long term visions for land use and transportation and other policies linked to sustainability and carbon reduction will be adopted into General Plan, allowing for their implementation into the future. Integration with LCP will give authority to City to issue Coastal Development Permits improving efficiency and linking to city goals. Success: Downtown Core Revitalization Strategy – Accepted by City Council Impacts: Puts in motion the implementation of public improvements (Hermosa Avenue and Pier Plaza), and establishes the guidelines and pushes forward zoning and parking code changes to encourage complementary private development, intended to improve and revitalize the downtown core. Success: Late Night Action Plan items – Food Alcohol Sales policy codified, Conditional Use Permit Review process improved, standards adopted for managing lines at restaurants, and allowing retail encroachments Impacts: Improves clarity for businesses and improves ability to enforce codes fairly all with the goal improving the compatibility of late night businesses with other commercial uses and nearby residents. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 24 Success: Enhanced Code Enforcement and Coordination with Police Department Impacts: Additional staffing and regular coordination with Community Service Officers and Police has increased efficiency and compliance reducing impacts of late night establishments on residents and other businesses, as well as improved compliance in other areas such as signage and construction activities. Success: Carbon Neutral Action Plan for Municipal and Community Impacts: Progress on Municipal Plan, and coordination with and transfer of responsibility to Environmental Programs Analyst to accelerate progress. Integration of Community Carbon Neutral Planning into General Plan. Success: Trans-Pacific Fiber Optic Cable Entitlement Process initiated Impacts: Preliminary lease terms negotiated, EIR firm hired and process to entitle project initiated. City to receive significant revenue from lease, while process will ensure project will proceed with minimal impact. Success: Facilitation and Permitting of New Development Activity Sensitive to Character of HB Impacts: Continue to provide excellent service with limited staff that balances economic development with quality of life issues and community engagement in the review process important to local residents. New projects include proposed new hotels, Skecher’s office building/design center, new office and commercial buildings, etc. all in various stages of the entitlement process Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 25 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: South Park Design was completed and construction began in April 2015 Impacts: Upon completion, the park will bring more recreational opportunities for the community with a two to five year old play area as well as a six to twelve year old play area, both accessible for children of all abilities. There will also be an enhanced Community Garden area that can be enjoyed by both children and adults. Success: Theatre Improvements: new light board, new sound board, new LED strip fixtures, new wireless microphones, new main speakers, new front fill speakers, and new main curtain with valance and teasers through partnership with the Hermosa Arts Foundation. Impacts: The new technical hardware is more desirable to clients and increases the theatre’s ability for both higher end productions as well as increasing the variety of productions. The LED lights are more energy efficient. Success: Transition from CLASS to Active Network Impacts: Active Network provides a more user-friendly experience for class and camp registration, allowing users to create their own account and register at any time, as well as request facility rentals. Success: New events such as World Cup Viewing Parties, Fin Fest and CrossFit Games during the Summer of 2014. Impacts: The events provided more family friendly/recreational opportunities and allowed for a greater variety of events for the community to enjoy. Success: Expansion of the P.A.R.K. After School Program in March 2014 with the addition of 20 more students. Impacts: Provides after-school care to the residents of Hermosa Beach for 90 children. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 26 Success: Increased amount of scheduled activities in the Hermosa Five-O Senior Activity Center leading to increased membership. The center now offers activities 7 days a week. Impacts: More recreational activities for the 50plus community to enjoy. Success: Updating Special Event Application to allow for and electronically fillable format. Impacts: Provides more user-friendly approach when completing the application and aligns with the city’s efforts to go green as this allows the application to be completed and submitted without printing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 27 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Selection of Financial Advisor, Bond Counsel for Oil Settlement and Sewer Bond Issues Impacts: Best Advice/Least Expense/Facilitation of Bond Issuance Success: Priority Based Budgeting Model Presented to Council Impacts: Alignment of Departmental Programs with Community Priorities, Better Decision making Model for City Council Success: Presentation of Performance Measures Impacts: Quantitative Measurement of Departmental Performance, Benchmarking with Other Cities Success: Update of Financial Policies to Include Street Improvement Pavement Condition Index Goal Impacts: Setting of Goal/Measurement of Progress on Street Improvements Success: Fiscal Health Model Impacts: Improved Presentation of Five Year Forecast, Modeling of Scenarios to Improve Understanding of Financial Issues Success: Procurement Policy Update (thanks to City Manager) Impacts: Higher Limits for Increased Efficiency Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 28 Success: Pilot Parking Meter Project/Demand Parking Rates Impacts: Purchase of Additional Smart Meters Improves Convenience for Public, Improves Efficiency of Collection, Additional Revenue for High Demand Times Success: Implemented Second Cash Register for Cashier Division Impacts: Increased Efficiency for Staff, Less Wait Time for Customers Success: Implemented Remote Deposit for Community Resources/Armored Transport for Cash/Check Deposits (Ceased Service During Economic Downturn) Impacts: Take Advantage of Newer Technology to Improve Efficiency/Free Up Police Personnel for Higher Priority Calls for Service Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 29 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Obtained Council support/funding for Emergency Operations Plan update. Impacts: Allowed search for and selection of consultant. Success: Began renovation/clearing of room adjoining EOC (removed loose items) Impacts: Allows to proceeds to next steps to enlarge EOC area(s) to include communications, break-out meeting rooms and restroom facilities. Success: Facilitated delivery of CPR-AED training for City staff. Impacts: More than half of City staff now has knowledge of a potentially life-saving skill. Success: Designed, purchased and used pop-up banners for public presentations. Impacts: Banners are easily stored and deployed and provide a visual to public audiences and consistent talking points for FD personnel. Success: Completed grant-funded SmartClassroom project in the EOC. Impacts: Course participation of HBFD personnel in regional courses and remain in Hermosa Beach via this technology (regional curriculum still being developed). Success: Launched social media presence on Facebook and Twitter. Impacts: Provides another avenue for the exchange of information with the public. Success: Conducted/hosted a fireground survival course for Area G fire departments. Impacts: Provided opportunity for firefighters to practice self-extrication from entrapments. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 30 Success: Held a Fire Engineer’s exam. Impacts: Established an acting engineer list. Success: Opticom survey and repairs to certain intersections performed by vendor. Impacts: Some inoperable Opticom intersections were repaired. Success: FD staff constructed Santa’s “sleigh” for the annual Santa Sleigh Ride. Impacts: Visited 10 different neighborhoods over two nights with PD. PW assisted in planning. Success: Hosted Strike Team Leader-Engine training for the South Bay. Impacts: Enabled South Bay Strike Team Leaders to receive required annual training. Success: Developed position of and job description for Emergency Management Coordinator. Impacts: Allowed recruitment process to commence. Success: Participated in National Night Out. Impacts: Fire personnel, along with PD, PW and Lifeguards, visited several neighborhoods to provide presentations and to meet-and-greet. Success: July 4th planning, response and post-event review. Impacts: Improved community safety on July 4th. Success: Collaborated with PD to evaluate school sites for safety issues and made recommendations. Impacts: Aided the schools in Hermosa to be safer in fire protection, escape routes, and intruders/active shooters. Success: Launched ePCR program. Impacts: Allows for improved documentation and data analysis. Further technological improvements will also help reduce staff work with report writing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 31 Success: EOC Exercise Impacts: Helped identify additional areas requiring attention and improvement. Success: ICMA Study Impacts: Provided a third-party review of and recommendations for the City’s fire department. Success: New antenna installed on EOC roof (in collaboration with PD). Impacts: Enables improved communication from EOC with fire, police and public works units. Success: Updated Personnel Exchange Agreement with Manhattan Beach. Impacts: Previous agreement included only firefighter/paramedics; new agreement includes the rank of fire captain. Success: Created an Emergency Action Plan template for use by all City departments. Impacts: Facilitated the creation of department and location specific emergency action plans throughout the city. Success: Tri-fold pamphlets developed by FD personnel. Impacts: Provides a public information resource to share at special events, service club meetings, etc. Success: Executed contract for new fire engine. Impacts: Enabled process to proceed to research and design phase by fire engine committee. Success: Executed contract for new rescue ambulance Impacts: Enabled process to proceed to research and design by rescue/ambulance committee. Success: Streamlined fire inspection invoicing. Impacts: Lessoned personnel hours required to process invoicing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 32 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Police Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Officer Mick Gaglia was awarded with the Distinguished Service Award during the South Bay Medal of Valor Ceremony. Impacts: Positive media coverage of the event and several print articles about Officer Gaglia’s actions that saved the life of one of our residents. Success: Successfully handled two impromptu “Hidden cash” events at our beach. Impacts: Our City was inundated with vehicle traffic and large crowds when the media announced that cash had been hidden in the sand in Hermosa Beach. Our officers quickly managed the crowds and cars, and utilized social media quickly to inform everyone once all of the cash had been found. Success: World Champion Los Angeles Kings Parade along The Strand Impacts: Well-planned and coordinated event working with neighboring public safety agencies ensured the safety of everyone lining the parade route. Success: World Cup Soccer Viewing Parties Impacts: The City hosted two very well attended viewing parties that attracted large crowds to Pier Plaza. Crowds and traffic were both managed well. Success: Uneventful July 4th in Hermosa Beach Impacts: Maximum deployment of HBPD along with 50 LASD deputies throughout the holiday weekend resulted in an enjoyable weekend for everyone at the beach. No problems all weekend. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 33 Success: Fin Fest Impacts: Shark Week was a well-attended family event that culminated with a free concert on the beach attended by approximately 10,000 people. The crowds and traffic were managed well. Success: Downtown Camera Project Impacts: Council approved the project that no doubt will enhance the safety in and around Pier Plaza. Success: Successfully recruited and hired 5 new police officers Impacts: Three officers have completed their training and are working in the field. Two recruits will graduate the academy in 2015. Once they are assigned to the field, we will be able to assign a dedicated team to the downtown area. Success: Successfully scanned all records/documents dating back to 2009 Impacts: This system will allow easier access to historical files and data. Success: CALEA Reaccreditation (March 2014) Impacts: National recognition acknowledging the HBPD as maintaining high law enforcement performance standards. Success: “Hide It. Lock It. Keep It.” Crime Prevention Campaign Impacts: Developed and rolled out the campaign to encourage residents to harden the target regarding property crimes. Success: HBPD Open House and Bicycle Safety Fair Impacts: Well-attended event by 250-300 residents. Demonstrations included “shoot/don’t shoot” video scenarios, tours of the jail and police station, face painting and bounce house for the children, along with Santa! Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 34 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: In-Pavement Crosswalk Flashers Replacement. The project was completed ahead of schedule and within budget Impacts: Created a safe environment at 3 crosswalks on Pier Avenue Success: CIP 11-602 Clark Field –Phase I electrical upgrades and CIP 13-649 Community Center’s electrical upgrades and fire alarm system Installation Impacts: Completed the relocation of the main service electrical panel and switches from the old announcers booth and allowed for a simplified system to turn off and on the Clark Field Lights. Success: CIP 13-659 Municipal Pier Structural Repairs – Phase II completed ahead of Schedule and well within budget. Impacts: Completed additional repairs to 13 piles underneath the pier. Success: CIP 12-153 Fire Department Hybrid Beacon Project completed on time and under budget Impacts: Replaced the existing traffic signal light for the fire department with a new traffic signal that allows for remote activation and painted to match the Pier Avenue design of poles and street amenities Success: Completed CIP 10-426, 11-401-, 12-401 Sewer Improvements – Various Improvements in February 2014 Impacts: Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 35 Success: Completed CIP 11-127 and CIP 12-127 Street Improvements – Various Locations in February 2014. Impacts: The project consisted of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and grade adjustments for drainage correction distributed among 34 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree replacement, and street signage. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed CIP 13-127 Street Improvements – Various Locations in December 2014. Impacts: The project consists of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and improvements for drainage correction distributed among 20 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree removals for drainage correction measures, and additional bike road repairs. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed construction for CIP 13-401 Sewer Improvements – Various Locations Impacts: This project rehabilitated and or reconstructed segments of deteriorated or damaged sewer pipes at various locations. The project included replacing existing sewer manholes as well as the construction of new manholes to allow sewer crew access for routine sewer cleaning and maintenance. The project also included implementing a sewer repair lining system for approximately 4,000 linear feet of our sewer system. The extension of an existing reclaimed water main on Herondo Street to Hermosa Avenue was added to the project. The extension was for approximately 775 feet, plus an additional distance on Hermosa Avenue to connect with the medians the City of Redondo Beach is renovating. Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Reducing and ultimately eliminating any future sewer spills is a State mandate and the goal of the City of Hermosa Beach.   Success: Filled City Yard Crew Leader 4 year vacancy Impacts: Productivity and assistance in management Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 36        Success:  Temporarily filled vacant maintenance positions due to promotions and retirements   Impacts:  Sustain productivity     Success: Installed compactor for Lot A including all related utilities and fence. Removed old trash enclosure, paved area and adjusted parking layout. Impacts: Cleaned Lot A appearance, removed problem with foul smell in the Downtown area and increased parking by 4 additional spaces. Related to fulfilling Economic Development goals and more sustainable and livable city. Success: Completed South Park new office construction for the Hermosa Beach School district including constructing a restroom separation in women’s restroom. Impacts: Helped school district with space problem. Met high priority of ‘Schools Stragegy and Specific Actions: Support for Top Quality Schools’. Success: Coordinated hazardous waste, shred day and composting events Impacts: Community values, met goal of more sustainable and livable city. Success: Completed new office construction at Community Service building for new manager, renovated restroom and stairway. Impacts: Facilitated a new position work area which facilitates in the City in providing high performing 1st class services. Success: Ordered and installed new PD generator, relocated and built new enclosure. Impacts: Allows PD to continue to function with power outage and meets goal of ‘Commitment to a Safe Community’. Success: Installed new security lights on Plaza Impacts: Increases safety and meets goal of ‘Commitment to Safe Community’. Success: Upgraded all Plaza Lights to LED Impacts: Reduces energy usage and carbon output and contributes to meeting high priority policy agenda of carbon neutrality. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 37 Success: Revised storm drain cleaning contract. Completed bid process for new contract Impacts: Ensures compliance with MS4 clean water permit which meets goal of ‘More Livable, Sustainable Beach City’. Success: Replaced gym scoreboard with new remote wireless scoreboard. Impacts: Providing community and basketball league a wireless scoreboard system and meet goal of ‘More Livable, Sustainable City’. Success: Revised elevator contract and completed bid process for 3 year contract Impacts: Assure safe reliable elevator service and provides for meeting goal of high performing city providing 1st class service. Success: Coordinated emergency sewer repairs at on Oak Street that affected trailer park sewer usage. Coordinated emergency sewer repairs at 9th and Ardmore Ave. Impacts: Allowed residents sanitary convenience and meets goal of providing 1st class services. Success: Installed new doors and hardware at Pier restrooms at the beach. Impacts: Helps provide 1st class services and maintain beach lifestyle. STRATEGIC PLAN 2015 2020 2030 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail: sumekassoc@gmail.com Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 Table of Contents Strategic Planning for the City of Hermosa Beach 1 Hermosa Beach Vision 2030 3 Hermosa Beach Municipal Government: Mission 8 City of Hermosa Beach Plan 2015 – 2020 13 City of Hermosa Beach Action Agenda 2015 32 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in writing. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 1 STRATEGIC PLANNING FOR THE CITY OF HERMOSA BEACH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 2 Strategic Planning Model for the City of Hermosa Beach Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome-base objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Council, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 3 HERMOSA BEACH VISION 2030 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 4 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! (1) Our Hometown Spirit, (2) Our Beach Life Style, (3) Our Eclectic Downtown, (4) Our Vibrant Entry Corridors (5) Our Leadership in Environmental Sustainability, (6) MAKES US DIFFERENT AND SETS US APART. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 5 Hermosa Beach Vision 2030 PRINCIPLE 1 THE BEST LITTLE BEACH CITY „ Means 1. Appreciation of diverse, contrasting, relaxed life styles 2. Small, compact city distinct from others 3. Pacific Ocean and our beach serving as the focal point of Hermosa Beach 4. Preservation and celebrating the history, architectural diverse heritage of Hermosa Beach 5. Diverse housing options 6. All feeling welcome in our community 7. Top quality, small hotel(s) and retail for our visitors 8. Place for innovators, champions, and iconoclasts to enjoy life and excel PRINCIPLE 2 HOMETOWN SPIRIT „ Means 1. All generations feel at home and bring energy to our community 2. Neighborhood schools providing top quality, nationally recognized educational programs and support by the community 3. Residents and community base belong to, are engaged in volunteering and contribute to our community 4. Locally owned businesses participate in and contribute to our community 5. Residents feeling and being safe at home and throughout the city 6. Residents knowing and helping their neighbor 7. Small locally owned commercial areas serving the neighborhood and visitors 8. Great place for raising a family Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 6 PRINCIPLE 3 BEACH LIFE STYLE „ Means 1. Casual life style: flip flops, shorts 2. Residents and visitors value our beach 3. Emphasis on outdoor healthy living and activities 4. Clean beach, clean ocean 5. Strong community events and festivals: some for our residents and some drawing visitors 6. Easy, convenient beach access for all 7. Enjoying the ocean, playing volleyball, surfing and athletic activities, walking on our beach 8. The Strand: walk, bike and enjoying the sunset 9. Opportunities to meet people, to socialize with diverse people PRINCIPLE 4 ECLECTIC DOWNTOWN „ Means 1. Unique, locally owned retail shops offering a variety of products 2. Well maintained, artistic, attractive public spaces 3. Downtown as a community focal point and destination – near our beach 4. Pedestrian friendly and walkable area 5. Increased day time commercial population 6. Civic Complex and Pier Plaza are defining anchors for Downtown 7. Locally owned quality dining and entertainment venues Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 7 PRINCIPLE 5 VIBRANT ENTRY CORRIDORS „ Means 1. Well designed commercial centers with viable businesses serving the needs of residents and drawing others to Hermosa Beach 2. Attractive, well maintained entrances, streetscapes and medians that signify that you are in Hermosa Beach 3. Expanded commercial tax base 4. Professional and small business office spaces 5. Positive environment for business investment along the corridors PRINCIPLE 6 LEADERSHIP IN ENVIRONMENTAL SUSTAINABILITY „ Means 1. Stewardship of natural resources: beach and living environment 2. Use of alternative energy sources within the City 3. Reduced dependence upon the automobile through the use of alternative transportation modes 4. Bike lanes and sidewalks connecting community destinations 5. Water conservation and reuse throughout the city 6. Leading edge achieving in carbon neutrality for the municipality and community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 8 HERMOSA BEACH MUNICIPAL GOVERNMENT: MISSION Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 9 Hermosa Beach Municipal Government: Our Mission The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, (1) Environmentally (2) Responsible to Govern the Community (3) and to Provide 1st Class Municipal Services (4) in a Customer Friendly Manner. (5) through Valued Employees and Volunteers. (6) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 10 Hermosa Beach Municipal Corporation Our Mission PRINCIPLE 1 BE FINANCIALLY RESPONSIBLE „ Means 1. Delivering city services in the most cost effective and efficient manner 2. Investing in the maintenance and upgrade of City facilities and infrastructure 3. Develop a balanced budget based upon direction and guideline from City Council 4. Maintaining a useful, accurate financial reporting system that allows for appropriate checks and balances 5. Overseeing financial condition and processes 6. Maintaining financial reserves consistent with City policies and national standards 7. Providing residents and businesses service value for their tax dollars and fees PRINCIPLE 2 BE ENVIRONMENTALLY RESPONSIBLE „ Means 1. Incorporate environmental sustainability principles in city decisions, budgets, facilities and plans 2. Educate the community on environmental issues and the impacts of their daily decisions on the environment 3. Reduce the carbon footprint and become carbon neutral as a municipal corporation 4. Conserve the use of natural resources: energy and water 5. Plan for resilient responses to the impacts of climate changes 6. Monitor the condition of the environment and evaluating the impacts of City decisions and actions 7. Evaluate the environmental return on City investments and decisions Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 11 PRINCIPLE 3 GOVERN THE COMMUNITY „ Means 1. Develop, adopt laws, policies and plans 2. Determine the vision, mission, goals and plans for the City 3. Maintain a transparent City government and governance process 4. Inform the community in a timely manner 5. Engage the community in the governance process through boards, commissions and committees; public hearings; community meetings 6. Act with civility and respect for each other, City staff, public and others 7. Respect the rule of law 8. Act in a fair and impartial manner acting without favoritism 9. Conduct self in an ethical manner avoiding conflicts of interests and negative perceptions 10. Make decisions that are in the best interests of the community as a whole 11. Seek input from the community prior to making a decision 12. Represent the municipal corporation to others PRINCIPLE 4 PROVIDE 1ST CLASS MUNICIPAL SERVICES „ Means 1. Defining and prioritizing City services and levels of service 2. Listening to and understanding the needs of City residents and businesses 3. Looking for ways to improve service delivery or to increase productivity through innovative process 4. Evaluating the individual performance with accountability for the results 5. Measuring City and department services through performance benchmarks and metrics with accountability 6. Knowing and applying "best practices" to the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 12 PRINCIPLE 5 CUSTOMER FRIENDLY MANNER „ Means 1. Looking for ways to say "yes"; when having to say "no", helping the customer to understand 2. Evaluating level of customer satisfaction 3. Smile 4. Listening to and knowing your customer 5. Presenting a positive image for the City PRINCIPLE 6 VALUED EMPLOYEE AND VOLUNTEERS „ Means 1. Maintain compensation policy based upon balancing market, performance and the community’s total cost of government 2. Valuing and recognizing the contribution and performance of volunteers and employees 3. Maintaining a positive work environment that encourages a sense of purpose, autonomy and fun 4. City is a Team 5. Hiring and retaining a top quality City workforce and volunteers 6. Defining individual performance expectations and standards linked to compensation for employees Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 13 CITY OF HERMOSA BEACH PLAN 2015 – 2020 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 14 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 15 Goal 1 Commitment To A Safe Community OBJECTIVES 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community VALUE TO RESIDENTS 1. Safe community for family members: all generations 2. Feeling safe and secure at hotels and in the community 3. Protection of home and property values 4. Safe community events and festivals 5. Timely response to all emergency calls for service Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 16 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Having safe 4th of July and major events 2. Late night behaviors and criminal activities 3. Increasing homeless population – pushed out of Los Angeles 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 6. Fluctuating seasonal/weekly/calendar sensitive deployment 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 8. Working with businesses and residents 9. Connecting with the Hermosa Beach community 10. Community demand for transparency LONG TERM CHALLENGES AND OPPORTUNITIES 1. Developing innovative programs to create a safe community 2. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues 3. Environmental and building designs for safety 4. Police use of cameras including guidelines and storage/retrieval 5. Intercity collaboration on public safety services, facilities, programs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 17 POLICY ACTIONS 2015 PRIORITY 1. Community Policing Action Plan Top Priority 2. Homeless Strategy and Action Plan High Priority 3. Body Cameras MANAGEMENT ACTIONS 2015 PRIORITY 1. Late Night Action Plan Top Priority 2. Public Safety Service and Staffing Study High Priority 3. Construction Fences – Appearance and Personal Injury MANAGEMENT IN PROGRESS 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 18 MAJOR PROJECTS 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) ON THE HORIZON 2016 – 2020 1. Fire Department Accreditation (2018) 2. Youth Police Program: Development 3. Traffic Calming Plan/Process: Evaluation, Direction on Standards and Criteria, Funding 4. Opticom System for Traffic Control Devices: Direction, Funding 5. Fire Collaboration/Consolidation: Report with Options, Direction 6. Bike Safety Plan: Evaluation, Direction, City Actions (East-West) 7. City/Los Angeles County/South bay COG Task Force on Homeless Populations, Veterans 8. Crime Prevention through Environmental Design: Lighting Plaza/Parking Lots/Laredo Plaza 9. Bikes on Strand – Parking and Speeding: Direction, code Clarification, Resources 10. Commercial Use of Beach Policy/Regulations: Direction, Code Clarification, Resources 11. Code Enforcement Policy: Direction, Level of Enforcement A. Bikes on Strand: Parking and Speeding B. Stealing Recyclables C. Street Peddlers Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 19 Goal 2 Financially Sound City Government OBJECTIVES 1. Partner with others for reduced service costs 2. Invest in City infrastructure and community opportunities 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 4. Leverage City resources through outside funding sources, including grants and strategic use debt 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 6. Achieve “Municipal Carbon Neutral” goal VALUE TO RESIDENTS 1. City acting as responsible steward of the City's resources 2. Value for their tax dollars and fees 3. Keeping Hermosa Beach an affordable place to live 4. City service delivered in an efficient manner 5. City working with others to improve service delivery or expand resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 20 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Payment of oil liability and informing residents 2. Funding to address aging infrastructure and facility needing maintenance and replacement 3. Costs of long-term employee obligations: pensions, OPEB 4. Developing fees based on users covering the costs of service delivery 5. Valuing, recruiting and retaining quality City employees 6. Leveraging City resources through grants and partnerships 7. Increasing workload and limited organization capacity LONG TERM CHALLENGES AND OPPORTUNITIES 1. Determining City policy on how to pay for City services 2. Helping residents to understand and appreciate City finances, services and value 3. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects 4. Developing innovative approaches to City service delivery 5. Paying for carbon offsets 6. Staffing and organizational capacity with increasing service demands 7. Increased competition and competing interests for limited grant Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 21 POLICY ACTIONS 2015 PRIORITY 1. Long Term Financial Plan (linked to City Top Priority Infrastructure and Facilities Needs) and Debt Policies 2. Street Program Funding for Catch Up and Top Priority Ongoing Maintenance 3. Compensation Policy and Labor Contracts High Priority 4. Sewer Replacement Program and Fee MANAGEMENT ACTIONS 2015 PRIORITY 1. Priority Based Budgeting High Priority 2. Parking Meters Phase 1 and 2 High Priority 3. User Fee Study (5 years) MANAGEMENT IN PROGRESS 2015 1. Storm Water Plan: Development 2. Eden Systems Purchase Orders for All Departments 3. Oil Settlement: Bond Issuance 4. e Meeting/Paperless Agenda: Boards and Commissions 5. PERS Review Annual Update 6. Online Parking Permits 7. Health Insurance Modifications 8. Priority Based Budgeting Update MANAGEMENT IN PROGRESS 2015 (Continued) 9. Fiscal Health: Live Model 10. Five Year Financial Plan/Fiscal Model: Annual Update 11. Vehicle Replacement: Update Report 12. Sewer Upgrade: Bond Issuance 13. E-payables Implementation 14. New Animal License System 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment ON THE HORIZON 2016 – 2020 1. Online Convenience Fee: Policy 2. Citywide Document Imaging: Direction, Funding 3. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties 4. Grants Opportunities: Assessment, RFP 5. Mayor and City Council Compensation: Study with Options, Direction, Funding 6. National Citizen Survey: Direction, Funding 7. Events Policy and Fees/Waivers: Evaluation, Policy Direction 8. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction 9. Utility User Tax: Evaluation, Policy Direction 10. City Liability Insurance Limits Policy: Events/Contractors, Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 22 Goal 3 High Performing City Providing 1st Class Services OBJECTIVES 1. Upgrade City facilities 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 4. Easier access and tracking to City services and service request through technology and improved processes 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 6. Mutual trust and respect among elected officials, management/staff, and community VALUE TO RESIDENTS 1. Service value for tax dollars and fees 2. Convenience through easier access to information and services through the Internet 3. City employees sensitive to the needs and feeling of you as a customer 4. Reliable delivering of City service 5. Timely response to a call for service 6. Consistent response for the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 23 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Staff capacity and morale vs. increasing demands for services 2. Timing and funding for City facilities improvements 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4. Aging City infrastructure and buildings needing major maintenance and repair 5. Creating a City organization that supports opportunities for employees to excel and grow LONG TERM CHALLENGES AND OPPORTUNITIES 1. Cost and funding of technology upgrades 2. Employee expectations for salaries and benefits 3. Retaining top quality employees 4. Limited promotional opportunities 5. Effectively, appropriately engaging residents in policy development 6. Communicating and engaging community stakeholders 7. Working with other governmental partners on infrastructure and service delivery 8. Aging City workforce and succession 9. Building trust with the Hermosa Beach community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 24 POLICY ACTIONS 2015 PRIORITY 1. Comprehensive City Facilities Plan High Priority 2. Corporate Communications Plan 3. City Yard MANAGEMENT ACTIONS 2015 PRIORITY 1. Fire/Police Temporary Location Top Priority MANAGEMENT IN PROGRESS 2015 1. Street Paving Program: Update Report 2. CNG Fueling Options Report 3. City Yard Renovation/Toxic Concern Mitigation 4. Sewer Hydro Jetting Contract 5. Council Cameras 6. Solid Waste Collection: Update Report 7. Employee Appreciation Program: Enhancements 8. High Performance Organization: Developments, Improvements 9. Land and Asset Management Software 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition MAJOR PROJECTS 2015 1. Street Improvements (CIP 14-128) Projects 2. Street Sharrows (CIP 14-168) ON THE HORIZON 2016 – 2020 1. Succession Planning and Process 2. Code of Ethics: Development 3. Training for Council Candidates: Development 4. Trash Enclosures: Long Term Direction 5. Parking at City Hall: Evaluation, Direction, Funding 6. Parks Management Plan (including Watering) 7. Community Decision Making Tool: Use in Decision Making and Policy Development 8. National Citizen Survey: Direction, Funding 9. Senior Center Board: Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 25 Goal 4 More Livable, Sustainable Beach City OBJECTIVES 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 2. Preserve and enhance small town, neighborhood character 3. Upgrade outdoor recreation facilities and activities 4. Calmer, safer late night Downtown 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 6. Adaptive, resilient community to sea level rise VALUE TO RESIDENTS 1. More reasons to live in Hermosa Beach 2. Feeling and being safe anywhere, any time of day 3. Protection of property and home values 4. Green City acting as a responsible environmental steward 5. Choices of quality homes for ownership or rental 6. More opportunities for leisure activities close to home Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 26 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Increasing public transportation options and utilization 2. City resources limitation 3. Growing senior and ADA population with growing service needs and expectations 4. Effectively handling problems associated with late night life 5. Traffic volume and flow, and street capacity especially around school sites 6. Impact of climate change, including sea level rise LONG TERM CHALLENGES AND OPPORTUNITIES 1. Defining "carbon neutral" and the responsibilities of the City, businesses and residents 2. Loss of historically significant buildings 3. Green initiative to produce energy and increase energy efficiently 4. Developing potential partnerships 5. Using the Community Decision Tool in policy development and decision making 6. Competing priorities for attention and funding 7. Resistance to change in the community and among residents 8. Changing recreational patterns among different family generations Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 27 POLICY ACTIONS 2015 PRIORITY 1. Before/After School Program High Priority 2. Water: Policy Direction High Priority 3. South Park Phase 2 High Priority 4. Citywide Identity on Streets, Gateways and Signs MANAGEMENT ACTIONS 2015 PRIORITY 1. 8th Street Sidewalk Top Priority 2. General Plan/Local Coastal Program – Top Priority Blueprint for a Low Carbon Future 3. Municipal Carbon Neutral Plan: Top Priority Implementation 4. Library Plan High Priority 5. Community Theater High Priority MANAGEMENT IN PROGRESS 2015 1. AES Rebuild Intervener Site Reuse 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend MAJOR PROJECTS 2015 1. Citywide Conservation Upgrades (LED Lights) (CIP 13- 656) 2. South Park Project Phase I 3. Valley Park Playground Resurface/Renovation 4. Surf Legends Memorial Project (CIP 12-661) 5. Protective Bollards on Strand (CIP 14-163) 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 28 ON THE HORIZON 2016 – 2020 1. Bike Sharing: Direction 2. Local Public Transit System for Residents, Events and School 3. Gould Avenue Street Improvements: Funding 4. School Site Traffic Study: Direction 5. Community Choice Aggregation 6. Municipal Solar Project (Demonstration) 7. Bike Path Master Plan/Improvements: Project Priority, Funding 8. Family Friendly Community – Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Actions, Funding 9. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 10. Electric Vehicle Car Pool/Employee Commute Incentives: Direction 11. Parks Master Plan: Update 12. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including Shuttles, Buses, Taxi, etc.) 13. Historic Preservation: Evaluation, goals/Desired Outcomes, Policy Direction, City Actions 14. Short Term Rental: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 15. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete, Evaluation, Direction 16. 11th Street/Lot “A”: Guidelines, Negotiation with Developer 17. Community Decision Making Tool: Degree of Use, Community Involvement 18. City Electric Vehicle Fleet Policy: Direction, Funding 19. Single Use Bag Policy: Direction 20. Free Parking for Electric Vehicles: Permanent Evaluation, Direction 21. Community Solar Energy: Evaluation, Funding 22. Green Business and Job Development: Goals/ Desired Outcomes, Policy Direction, City Role, City Actions 23. Comprehensive Beach Use Policy: Evaluation, Report with Options, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 29 Goal 5 Enhanced Economic Development Through Revitalized Downtown And Entry Corridors OBJECTIVES 1. Increase day time “foot traffic” in Downtown 2. Provide flexible parking that support economic development goal and projects 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 5. Stimulate economic development opportunities on vacant and under utilized property 6. Increase green/high technology businesses in Hermosa Beach VALUE TO RESIDENTS 1. Protection/enhancement of property values 2. Private sector investing in upgrading Hermosa Beach 3. More quality restaurant and retail choices within the City 4. Attractive community that you call home 5. Alternative housing choices beyond single family homes 6. More reasons to go enjoy a revitalized Downtown Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 30 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Convenient, safe, easy to use and adequate supply parking 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4. Paring requirements and enforcement mechanism 5. Defining the City's role in economic growth and community redevelopment 6. City working with all Hermosa Beach businesses LONG TERM CHALLENGES AND OPPORTUNITIES 1. Working with Coastal Commission 2. Working with property owners and businesses 3. Competition from neighboring cities: hotel, retail, restaurants, and entertainment 4. Few funding options for redevelopment – EIFD 5. Increasing business investment during the economic recovery Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 31 POLICY ACTIONS 2015 PRIORITY 1. Downtown Revitalization Strategy Top Priority 2. Pacific Coast Highway/Aviation Avenue Top Priority Mobility/Improvement Project 3. Hotel Development Top Priority 4. Parking Meters Phase III – Remaining Coin Street Meter Upgrades – Yellow Posted MANAGEMENT ACTIONS 2015 PRIORITY 1. Trans Pacific Fiber Optic Cable High Priority 2. Skecher Development MANAGEMENT IN PROGRESS 2015 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 1. String Lights on Pier Plaza 2. Signage at Parking Structure 3. Plaza Granite Cubes and Tile Removal ON THE HORIZON 2015 – 2020 1. Tourism Business Improvement District (BID) 2. Hope Chapel Development 3. Business Retention/Growth Visitation Program 4. Family Friendly Entertainment and Business Opportunities: Policy 5. Parking Phase 3: Citywide Smart Parking Meters 6. Retail and Restaurant Development Strategy Zoning Changes 7. Cypress Avenue District: Zoning Direction 8. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions 9. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, City Actions, No Parking on the Strand, Prohibition on Poles and Fences 10. Economic Investment Opportunities Related to Carbon Neutral Strategy: Funding 11. Signage Policy and Enforcement: Direction 12. City Economic Development: Performance Audit, Report with Options, Policy Direction, Tool Kit, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 32 CITY OF HERMOSA BEACH ACTION AGENDA 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 33 City of Hermosa Beach Policy Agenda 2015 TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies   Downtown Revitalization Strategy   Community Policing Action Plan   Street Program Funding for Catch Up and Ongoing Maintenance   Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project   Hotel Development HIGH PRIORITY Before/After School Program   Water: Policy Direction   Compensation Policy and Labor Contracts   South Park Phase 2   Comprehensive City Facilities Plan   Homeless Strategy and Action Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 34 City of Hermosa Beach Management Agenda 2015 TOP PRIORITY Fire/Police Temporary Location   8th Street Sidewalk   General Plan/Local Coastal Program – Blueprint for a Low Carbon Future   Late Night Action Plan   Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting   Library Plan   Community Theater   Parking Meters Phase 1 and 2   Trans Pacific Fiber Optic Cable   Public Safety Service and Staffing Study Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 35 City of Hermosa Beach Management in Progress 2015 Nixie Communications Plan for Internal and External Use  Community Risk Assessment: Mapping; Risk Analysis  Downtown Police Unit: Full Time Officer  Community Police Academy: 1st Class  Emergency Operations Plan: Update and Training   Fireground Survival (FGS) Training Program   Police Open House  Pizza with Police  Ambulance Operator Program: Agreement with Manhattan Beach Fire Department  Full Time Employee for Ambulance Operator Program  Fire Wellness – Fitness Initiative Program   Crime Analysis: Refinement   Volunteer Police Program: Recruitment  Emergency Operations Center: Design, Construction Funding  Detective Case Management: Review   1736 House: Direction   Neighborhood Watch and VIP Program: Expansion Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 36 Multi Hazards Mitigation Plan: Development  Fire/EMS Standards of Coverage: Funding   Police Community Calendar: Development   Police Officer Recruitment and Hiring  Sex Crimes, Violence, Trafficking  Storm Water Plan: Development  Eden Systems Purchase Orders for All Departments  Oil Settlement: Bond Issuance   e Meeting/Paperless Agenda: Boards and Commissions   OPEB Analysis/PERS Review Annual Update  Online Parking Permits  Health Insurance Modifications  Priority Based Budgeting Update  Fiscal Health: Live Model   Five Year Financial Plan/Fiscal Model: Annual Update   Vehicle Replacement: Update Report  Sewer Upgrade: Bond Issuance  E-payables Implementation  New Animal License System   Demand Based Pricing Parking: Implementation  Theater Rental: Evaluation, Policy Direction  Liability Insurance Program for Contract Class Instructors  Oil Debt Payment Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 37 Street Paving Program: Update Report  CNG Fueling Options Report   City Yard Renovation/Toxic Concern Mitigation   Sewer Hydro Jetting Contract  Council Cameras  Solid Waste Collection: Update Report  Employee Appreciation Program: Enhancements  Land and Asset Management Software   New Training System for Part-Time Employees   Part-Time Employee Recognition  AES Rebuild Intervener Site Reuse  Special Olympics: Direction  4th of July Regular Holiday Weekend  Parking Phase 1: Commercial Zone Smart Parking Purchase   Development Process – One Stop Shop: Development   Citywide Filming Strategy  Parking Phase 2: Multi Space Meter Pay Station Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 38 City of Hermosa Beach Major Projects 2015 Police Training Facility, including Firing Range  Fire Training Tower (CIP 14-632)   Street Improvements (CIP 14-128) Projects   Street Sharrows (CIP 14-168)   Citywide Conservation Upgrades (LED Lights) (CIP 13-656)  South Park Project Phase I  Valley Park Playground Resurface/Renovation  Surf Legends Memorial Project (CIP 12-661)  Protective Bollards on Strand (CIP 14-163)  Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541)   Outdoor Kiosks: Beach, South Park, Valley Park   String Lights on Pier Plaza  Signage at Parking Structure   Plaza Granite Cubes and Tile Removal STRATEGIC PLAN 2015 2020 2030 Mayor and City Council Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. EXECUTIVE SUMMARY Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150808 Table of Contents EXECUTIVE SUMMARY Strategic Planning for the City of Hermosa Beach 1 Hermosa Beach Vision 2030 2 Hermosa Beach Municipal Government: Our Mission 6 City of Hermosa Beach Plan 2015 – 2020 7 City of Hermosa Beach Action Agenda 2015 18 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 1 STRATEGIC FRAMEWORK VISION 2030 “Desired Destination for Hermosa Beach” PLAN 2015 “Map to Hermosa Beach’s Destination” EXECUTION “Route for Next Year” MISSION “Responsibilities of Hermosa Beach Government” BELIEFS “Expectations of Hermosa Beach Employees” Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 2 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! (1) Our Hometown Spirit, (2) Our Beach Life Style, (3) Our Eclectic Downtown, (4) Our Vibrant Entry Corridors (5) Our Commitment to Environmental Sustainability, (6) MAKES US DIFFERENT AND SETS US APART. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 3 Vision 2028 Guiding Principles PRINCIPLE 1 THE BEST LITTLE BEACH CITY „ Means 1. Appreciation of diverse, contrasting, relaxed life styles 2. Small, compact city distinct from others 3. Pacific Ocean and our beach serving as the focal point of Hermosa Beach 4. Preservation and celebrating the history and heritage of Hermosa Beach 5. Choice of housing options: residences along the Strand, beach bungalows, multi level homes with great views of the ocean, and residential neighborhoods 6. All feeling welcome in our community 7. Top quality, small hotel(s) for our visitors 8. Place for innovators, champions, and iconoclasts to enjoy life and excel PRINCIPLE 2 HOMETOWN SPIRIT „ Means 1. All generations feel at home and bring energy to our community 2. Neighborhood schools providing top quality, nationally recognized educational programs 3. Residents and community base belong to, are engaged in, and contribute to our community 4. Locally owned businesses participate in and contribute to our community 5. Residents feeling and being safe at home and throughout the city 6. Residents knowing and helping their neighbor 7. Small locally owned commercial areas serving the neighborhood and visitors 8. Great place for raising a family Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 4 PRINCIPLE 3 BEACH LIFE STYLE „ Means 1. Casual life style: flip flops, shorts, sun tan lotion 2. Residents and visitors value our beach 3. Emphasis on outdoor healthy living and activities 4. Clean beach, clean ocean 5. Strong community events and festivals: some for our residents and some drawing visitors 6. Easy, convenient beach access for all 7. Enjoying the ocean, playing volleyball or walking on our beach 8. The Strand 9. Opportunities to meet people, to socialize and to enjoy sunsets PRINCIPLE 4 ECLECTIC DOWNTOWN „ Means 1. Unique, locally owned retail shops offering a variety of products 2. Well maintained, artistic, attractive public spaces 3. Downtown as a community focal point and destination – near our beach 4. Pedestrian friendly and walkable area 5. Increased day time commercial population 6. New Civic Complex and Pier Plaza as anchors for Downtown 7. Locally owned quality dining and entertainment venues Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 5 PRINCIPLE 5 VIBRANT ENTRY CORRIDORS „ Means 1. Modern, well designed commercial centers with viable businesses serving the needs of residents and drawing others to Hermosa Beach 2. Attractive, well maintained entrances, streetscapes and medians that signify that you are in Hermosa Beach 3. Expanded commercial tax base 4. Professional and small business office spaces 5. Positive environment for business investment along the corridors PRINCIPLE 6 LEADERSHIP IN ENVIRONMENTAL SUSTAINABILITY „ Means 1. Stewardship of natural resources: beach and living environment 2. Use of Alternative Energy Sources within the City 3. Reduced dependence upon the automobile through the use of alternative transportation modes 4. Bike lanes and sidewalks connecting community destinations 5. Water conservation and reuse throughout the city 6. Leading edge achieving in carbon neutrality for the municipality and community Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 6 Hermosa Beach Municipal Government: Our Mission The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 7 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY „ Objectives 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community „ Short-Term Challenges and Opportunities 1. Having safe 4th of July and major events 2. Late night behaviors and criminal activities 3. Increasing homeless population – pushed out of Los Angeles 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 6. Fluctuating seasonal/weekly/calendar sensitive deployment 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 8. Working with businesses and residents 9. Connecting with the Hermosa Beach community 10. Community demand for transparency Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 9 „ Actions 2015 PRIORITY Policy Agenda 1. Community Policing Action Plan Top Priority 2. Homeless Strategy and Action Plan High Priority 3. Body Cameras Management Agenda 1. Late Night Action Plan Top Priority 2. Public Safety Service and Staffing Study High Priority 3. Construction Fences – Appearance and Personal Injury Management In Progress 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking Major Projects 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 10 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT „ Objectives 1. Partner with others for reduced service costs 2. Invest in City infrastructure and community opportunities 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 4. Leverage City resources through outside funding sources, including grants and strategic use debt 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 6. Achieve “Municipal Carbon Neutral” goal „ Short-Term Challenges and Opportunities 1. Payment of oil liability and informing residents 2. Funding to address aging infrastructure and facility needing maintenance and replacement 3. Costs of long-term employee obligations: pensions, OPEB 4. Developing fees based on users covering the costs of service delivery 5. Valuing, recruiting and retaining quality City employees 6. Leveraging City resources through grants and partnerships 7. Increasing workload and limited organization capacity Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 11 „ Actions 2015 PRIORITY Policy Agenda 1. Long Term Financial Plan (linked to City Infrastructure and Facilities Top Priority Needs) and Debt Policies 2. Street Program Funding for Catch Up and Ongoing Maintenance Top Priority 3. Compensation Policy and Labor Contracts High Priority 4. Sewer Replacement Program and Fee Management Agenda 1. Priority Based Budgeting High Priority 2. Parking Meters Phase 1 and 2 High Priority 3. User Fee Study (5 years) Management In Progress 1. Storm Water Plan: Development 2. Eden Systems Purchase Orders for All Departments 3. Oil Settlement: Bond Issuance 4. e Meeting/Paperless Agenda: Boards and Commissions 5. PERS Review Annual Update 6. Online Parking Permits 7. Health Insurance Modifications 8. Priority Based Budgeting Update 9. Fiscal Health: Live Model 10. Five Year Financial Plan/Fiscal Model: Annual Update 11. Vehicle Replacement: Update Report 12. Sewer Upgrade: Bond Issuance 13. E-payables Implementation 14. New Animal License System 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 12 GOAL 3 HIGH PERFORMING CITY PROVIDING 1ST CLASS SERVICES „ Objectives 1. Upgrade City facilities 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 4. Easier access and tracking to City services and service request through technology and improved processes 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 6. Mutual trust and respect among elected officials, management/staff, and community „ Short-Term Challenges and Opportunities 1. Staff capacity and morale vs. increasing demands for services 2. Timing and funding for City facilities improvements 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4. Aging City infrastructure and buildings needing major maintenance and repair 5. Creating a City organization that supports opportunities for employees to excel and grow Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 13 „ Actions 2015 PRIORITY Policy Agenda 1. Comprehensive City Facilities Plan High Priority 2. Corporate Communications Plan 3. City Yard Management Agenda 1. Fire/Police Temporary Location Top Priority Management In Progress 1. Street Paving Program: Update Report 2. CNG Fueling Options Report 3. City Yard Renovation/Toxic Concern Mitigation 4. Sewer Hydro Jetting Contract 5. Council Cameras 6. Solid Waste Collection: Update Report 7. Employee Appreciation Program: Enhancements 8. High Performance Organization: Developments, Improvements 9. Land and Asset Management Software 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition Major Projects 1. Street Improvements (CIP 14-128) Projects 2. Street Sharrows (CIP 14-168) Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 14 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY „ Objectives 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 2. Preserve and enhance small town, neighborhood character 3. Upgrade outdoor recreation facilities and activities 4. Calmer, safer late night Downtown 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 6. Adaptive, resilient community to sea level rise „ Short-Term Challenges and Opportunities 1. Increasing public transportation options and utilization 2. City resources limitation 3. Growing senior and ADA population with growing service needs and expectations 4. Effectively handling problems associated with late night life 5. Traffic volume and flow, and street capacity especially around school sites 6. Impact of climate change, including sea level rise Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 15 „ Actions 2015 PRIORITY Policy Agenda 1. Before/After School Program High Priority 2. Water: Policy Direction High Priority 3. South Park Phase 2 High Priority 4. Citywide Identity on Streets, Gateways and Signs Management Agenda 1. 8th Street Sidewalk Top Priority 2. General Plan/Local Coastal Program – Blueprint for a Low Carbon Top Priority Future 3. Municipal Carbon Neutral Plan: Implementation Top Priority 4. Library Plan High Priority 5. Community Theater High Priority Management In Progress 1. AES Rebuild Intervener Site Reuse 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend Major Projects 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 2. South Park Project Phase I 3. Valley Park Playground Resurface/Renovation 4. Surf Legends Memorial Project (CIP 12-661) 5. Protective Bollards on Strand (CIP 14-163) 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 16 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS „ Objectives 1. Increase day time “foot traffic” in Downtown 2. Provide flexible parking that support economic development goal and projects 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 5. Stimulate economic development opportunities on vacant and under utilized property 6. Increase green/high technology businesses in Hermosa Beach „ Short-Term Challenges and Opportunities 1. Convenient, safe, easy to use and adequate supply parking 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4. Paring requirements and enforcement mechanism 5. Defining the City's role in economic growth and community redevelopment 6. City working with all Hermosa Beach businesses Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 17 „ Actions 2015 PRIORITY Policy Agenda 1. Downtown Revitalization Strategy Top Priority 2. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Top Priority 3. Hotel Development Top Priority 4. Parking Meters Phase III – Remaining Coin Street Meter Upgrades – Yellow Posted Management Agenda 1. Trans Pacific Fiber Optic Cable High Priority 2. Skecher Development Management In Progress 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station Major Projects 1. String Lights on Pier Plaza 2. Signage at Parking Structure 3. Plaza Granite Cubes and Tile Removal Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 18 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Executive Summary: Strategic Plan 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. 150808 19 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Mayor and City Council Governance Guiding Principles, Protocols: Operating Guidelines for City Council and City Manager 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 1 City of Hermosa Beach Governance  Governance * Republic – elected represent the community * Deliberative Body – working together * Determine policy and make decision – majority decisions * Following the Rules/Process determined by Majority * Respect for the institution, decisions and others Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 2 City of Hermosa Beach Mayor and City Council Governance Topics  Topics for Discussion and Direction PRIORITY 1. Roles and Responsibilities, Expectations and Actions: A. Mayor B. Councilmember C. City Manager 3 2. Council Collegiality: Trust, Respect for Difference 3 3. Council Meeting Management 3 4. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority 3 5. Council Directing Individual Staff 3 6. Placing an Item on Council Agenda: New Topic Definition/Guidelines 2 7. Information to Council: Personnel Action – Discipline, Termination, etc. 2 8. Council Discussion: Come Prepared – Homework Done, Focus on Issue, No Attacks/Accusations 2 9. Council Protocols: A. Information Requests B. Citizen Requests C. Research on Topic D. Agenda Process 2 10. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 2 11. Representation of City: A. Mayor B. Council C. City Manager 2 12. Minutes for: A. Council Meetings B. Boards/Commission Meetings 1 13. Authority to Contract for Services or Investigations: Who, Amount 1 14. Council Direction/Decision 1 15. City Staff Reports: Complete, Options, Recommendations, Guidelines 1 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 3  Topics for Discussion and Direction (Continued) PRIORITY 16. Functional Mayor – City Council: Definition 1 17. Notification to Public: Meetings, Hearings, Events 1 18. Closed Session: Guidelines, Public Disclosure 1 19. Council – Commission Joint Meetings: Agenda/Topics/Issues 1 20. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issue 1 21. City Manager’s Authority to Commence Investigation 1 22. Public Disclosure from Closed Sessions 0 23. Council Participation with City Staff/Stakeholders: City Manager Participation 0 24. Policy Discussion/Negotiations/Collaboration vs. Adjudication Process 0 25. Council Notification: Employee Action 0 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 4 City of Hermosa Beach Mayor Governance Topics  Mayor Governance Topics 1. Council Collegiality: Trust, Respect for Difference 2. Council Protocols: E. Information Requests F. Citizen Requests G. Research on Topic H. Agenda Process/Place on Item on the Agenda 3. Council Directing Staff 4. City Representation D. Mayor E. Council F. City Manager 5. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 6. Information to Mayor – City Council: Personnel Actions 7. Council Meeting Management 8. Council Discussions: Come Prepared, Do Your Homework Done, Focus on Issues, No Attacks/Accusations 9. Roles and Responsibilities, Expectations and Actions: D. Mayor E. Councilmember F. City Manager 10. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 5 City of Hermosa Beach Other Governance Topics  Other Governance Topics 1. Minutes for: C. Council Meetings D. Boards/Commission Meetings 2. Authority to Contract for Services or Investigations 3. Council Direction/Decision 4. City Staff Reports 5. Functional Mayor – City Council: Definition 6. Notification to Public: Meetings, Hearings 7. Closed Session: Guidelines, Public Disclosure 8. Council – Commission Joint Meetings: Agenda/Topics/Issues 9. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issues 10. City Manager’s Authority to Commence Investigation Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 6 Governance Guiding Principles Mayor and City Council City of Hermosa Beach 1. Respect others as we want to be respected: Councilmember, City Staff and Public. 2. Listen with an open mind to others and strive to understand, before stating an opinion or judging. 3. Respect chain of command by following the adopted protocols and defined roles/responsibilities. 4. Do your homework, come prepared, ask questions ahead of the meeting. 5. Have professional, candid debates and deliberate by focusing the discussion on the issue and data. 6. Work collaboratively as a “City Team”. 7. After a majority vote, agree to disagree move on to the next issue. 8. Represent the Council decisions and policy direction. 9. Focus questions to inform each other, convince a colleague, educate the public. 10. Negotiate with each other; look for ways to common ground and compromise. 11. Be concise in your comments focusing on the issue, avoid redundancy 12. Talk to each other, less to camera 13. Avoid personal attacks and accusations; taking actions personally, polarizing the discussion 14. Support each other Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 7 Mayor and City Council Protocols: Operating Guidelines for City Council and City Manager City of Hermosa Beach Protocol 1 Simple Information  Contact Department Director or City Manager.  If Department Director is contacted, copy City Manager.  Department Head will contact City Manager.  Council members should share expectations and your preferred form of communications. Protocol 2 Workload on a Topic  Contact City Manager.  Council may research a topic and bring information to the City Manager.  If research requires more than 1 hour; the topic will be taken to Council for direction.  Council can bring up topic during “Other Matters” for direction.  Information reports may be shared with Council at the discretion of the City Attorney and City Manager. Protocol 3 Citizen Service Request A. First Contact  Refer to City Manager and/or Department Head.  Council members should share expectations of further communication on actions or city follow up. B. Unsatisfactory Contact  Refer to City Manager.  City Manager will inform Council on follow up actions by the City. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 8 Protocol 4 Agenda Process A. Placing an item  Contact City Manager  Place on “Other Matter” for Council direction.  Two Councilmembers will determine the placement on a future Council agenda for initial discussion with brief staff report. (1 page) B. Question on item  Contact (email or call) Department Director, with a copy to City Manager.  Presentation will incorporate the questions.  Information will be shared with all Councilmembers. C. Agenda Preview  Identify topics for next Council agenda. Protocol 5 Communications: Council and Staff  City Manager will share the same information at the same time with all Councilmembers.  City Manager will use Council as a resource.  City Council and staff should avoid surprises or last minute items/information.  City Manager should inform Councilmember on topic of potential impact. Protocol 6 Employee Contact A. Employee initiated  Report contact to City Manager on topics: employment, management or policy direction.  Refer employee to supervisor or Department Head. B. Council initiated  Social contact only.  If a community issue of performance, contact the City Manager and not direct the City employee. Protocol 7 Email Guidelines  Communication from Council to Council majority sent to Clerk.  For private communications, Council should use phone or personal email address.  Avoid “Reply to All”.  Use FYI for share information no reply.  Hermosa Beach address is a public record. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 9 Protocol 8 Staff Reports  Link to vision, goals, mission and decision making tools.  Review “best practices” from other cities.  Provide thorough analysis.  Evaluate options and alternatives.  Provide a professional recommendation.  Frame discussion topic/question.  Avoid lobbying through others. Protocol 9 New Ideas  Contact City Manager. Protocol 10 Commission Communications  Commission communications is through responsible Department Director. Protocol 11 Spokesperson on City Matters  Official communication (including press release) through the Public Information Officer; Tested Mayor/Pro Tem.  Mayor and City Manager reflect the City Policy. Protocol 12 Performance Problem  Go to the City Manger.  Avoid discussion at Council meeting Protocol 13 Meeting Management 1. Clarifying the direction from Mayor – City Council summary at the end. 2. Discourage applause, boos or emotional reactions. 3. If large number (10 or more) individuals in audience to speak to Mayor and City Council reduce time limit from 3 minutes to 2 minutes, encourage submission of written materials. 4. Schedule a 3rd Council meeting if needed. 5. Presentation to Council: avoid reading report or overhead. 6. Brief staff/consultant presentation (10 minutes). 7. 1 Minute for announcing events. LEADER’S GUIDE 2015 FINAL REPORT Mayor and City Council Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Leader’s Guide Final Report 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 Table of Contents Section 1 Strategic Planning for the City of Hermosa Beach 1 Section 2 Looking to Hermosa Beach’s Future 3 Section 3 City of Hermosa Beach Plan 2015 – 2020 40 Section 4 City of Hermosa Beach Action Agenda 2015 60 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 1 SECTION 1 STRATEGIC PLANNING FOR THE CITY OF HERMOSA BEACH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 2 STRATEGIC PLANNING MODEL Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome-based objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Council, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 3 SECTION 2 LOOKING TO HERMOSA BEACH’S FUTURE Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 4 City of Hermosa Beach Success in 2020 means… Pete Tucker: 1. City Transportation for Residents 2. PHC/Aviation Project Started 3. Manhattan Beach: Service Collaboration 4. Sewers 5. Working with Schools: Shared Facilities, Traffic 6. Walkable Streets with Sidewalks 7. City Yard Nannette Barragan: 1. Sewers 2. Safe Route to Beach and Schools 3. Downtown: Family Oriented 4. Parking for Residential Use and Employees Carolyn Petty: 1. Long Term Financial Plan linked to Capital Projects 2. Hotel Development 3. 11th/Lot A 4. Historic Preservation: City Actions 5. Strategy Plan: Implementation 6. PCH Hany Fangary: 1. City Buildings/Schools: Solar Energy 2. Family Friendly Downtown Plan 3. PCH Branding, Streetscape 4. 8th Street Sidewalks Completed 5. City Identity: Signs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 5 Michael DiVirgilio: 1. Carbon Neutral Action Plan 2. Street Program: Catch Up, Maintenance 3. Hotel Property Development 4. July 4th Regular Holiday Weekend 5. Municipal Facilities Plan with Long Term Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 6 City of Hermosa Beach Actions for 2015 – 2016 Pete Tucker: 1. Employee Contract 2. City Facility Report and Direction 3. Stormwater Infiltration Project 4. Park Management Plan, including Watering 5. Public Information: Out First; Reduce Rumors Nannette Barragan: 1. 8th Street Project 2. Incentive for Business – Family Friendly 3. Solar Project 4. TOT 5. South Park: Completion 6. Public Trust Carolyn Petty: 1. Success 2. Improved Infrastructure Ø Sidewalk Ø Street 3. Sewer 4. Update: Streets and Sewers Hany Fangary: 1. School Strategy 2. Community Policing: Foot Patrol 3. Bike Parking: Issue Resolution, Parking on Strand and Enforcement; Bike Divider 4. Labor Contract: Successful Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 7 Michael DiVirgilio: 1. Sewer Repairs 2. General Plan: Near Completion 3. Solar Project 4. Post Measure “O” – Respect for Community 5. School Enrichment Program: City Collaboration (Before/After Program) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 8 City of Hermosa Beach Strengths – Weaknesses Threats - Opportunities „ Strengths 1. Community involvement 2. New business development and investment (commercial/retail) 3. Tourism growth 4. Home prices going up 5. City revenue growth: 5% 6. Mayor/City Council and City Manager leadership 7. Small, manageable size city 8. City providing quality municipal services 9. Dollars for sewers 10. Hotel development 11. World class beach 12. Strand area 13. Active, smart and creative community 14. Strong local economy 15. City professional and competent workforce dedicated to serving the Hermosa Beach community 16. Community commitment to "Carbon Neutrality" Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 9 „ Strengths 17. City government nimbleness and quick response to a situation or crisis 18. Oil Decision made 19. Residents love Hermosa Beach 20. Interdepartmental collaboration with team addressing issues Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 10 „ Weaknesses 1. Divided City Council and community over vision and community culture 2. Community presence and credibility of the Police Department 3. Mixed message on community standards and enforcement 4. Overactive community pushing for direct democracy 5. City reacting to the latest "crisis - big or small": reacting to small 6. Mayor and City Councilmembers in the "weeds" - micro managing the City organization 7. Personal agendas over City agenda - goals and priority actions 8. "Mean spirited" individuals - personal attacks and accusations 9. Deferred City infrastructure needing major maintenance and repairs 10. Lack of information on stormwater management 11. Managing the "Hermosa Beach" brand 12. Wasteful spending by the City organization 13. Special spending on the Plaza 14. Influence of specific special interests: businesses 15. Outdated City ordinances and regulations 16. Lack of time spent on planning the future 17. Competitive compensation for City employees 18. Lack of City focus and direction – additional priorities – daily and weekly 19. "Silos" within City government and with other communities 20. Delays in decisions 21. “Silos” with Mayor and City Council Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 11 „ Weaknesses 22. Distrust in City Staff 23. Politics over governance Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 12 „ Threats for the Future 1. Economic downturn 2. Fragile City revenues 3. Dysfunctional Mayor and City Council 4. Overdevelopment and uncontrolled growth destroying the Hermosa Beach character 5. Unresolved, lingering conflicts over Hermosa Beach vision, goals and community culture 6. Oil: resolution and future 7. Vocal minority that bully, threaten and intimidate others who do not support them or that disagree 8. Minor issues dominating long term direction and policy 9. Public safety and fracture with the community 10. Increasing homelessness 11. Sea level rise 12. Balancing restaurants and retail 13. Future site of Redondo Beach Power Plant 14. Staff burnout and unsustainable workload Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 13 „ Opportunities for the Future 1. Business attraction and development with City incentives 2. Great place to live - people desire to live here 3. Incentives for renovation and replacement of older homes 4. Hotel development (3) 5. Pacific Coast Highway/Aviation corridors: managed traffic flow, beautification and business development 6. Trans-Pacific Fiber optic cable 7. City government reduced operating expenses 8. Engaging the broader community in the governance process 9. General Plan development 10. Carbon neutrality: marketing and business development 11. Smart and Complete street concept and implementation 12. Family friendly Hermosa Beach downtown 13. Creating a “wedding niche” – beach wedding 14. Off season filming opportunities 15. Top quality food destination 16. Resident focused entertainment on Pier Plaza 17. Ambassador in Downtown core 18. “Green” idea City: marketing Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 14 City of Hermosa Beach Actions Ideas for 2015 – 2016 Mayor and City Commission 1. General Plan: Development 2. Local Coast Plan: Development 3. Community Policing: Definition, Direction, City Actions (including Foot Patrol and Bike Patrol) 4. Smart Streets: Concept Definition, Direction, Specific Plan 5. Solar Energy: Installation 6. Parking Meters: Direction, Phone App 7. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 8. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, No Parking on the Strand, Prohibition on Poles and Fences 9. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions 10. Debt Management: Policy Direction, Plan 11. Hotel Development a) Project 1 b) Project 2 12. Bars: Problem Analysis, Report with Options, Direction, City Actions 13. Bike Path Improvements: Project Priority, Funding 14. South Park: Completion 15. Sewer Fee: Direction, Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 15 16. Corporate Communications Plan: "Best Practices" Goals/Desired Outcomes, Report with Options, Direction, Funding 17. Pacific Coast Highway Plan: Agreement with Caltrans, Branding, Streetscape Projects, Funding 18. Municipal Government Carbon Neutral Plan: Next Steps, Funding 19. Community Carbon Neutral Policy and Plan: Direction, City Role, Funding 20. Family Friendly Community - Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Role/Actions, Funding 21. Labor Negotiations and Contracts (7): Guidelines, Strategy, Contract Approval 22. Fire Collaboration/Consolidation: Report with Options, Direction 23. City Employee Compensation: Study with Options, Policy Direction, Funding 24. Mayor and City Council Compensation: Study with Options, Policy Direction, Funding 25. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including shuttles, public buses, taxi etc.) 26. Sewers: Design, Contracting for Repairs, Funding for Maintenance 27. City Economic Development: Performance Audit, Report with Options, Policy Direction, City Tools Kit, Funding 28. Domestic Violence: Problem Analysis, Report with Options, Direction, City Actions 29. City Hall and Buildings: Report with Options, Direction, Funding 30. Historic Preservation: Evaluation, Goals/Desired Outcomes, Policy Direction, City Actions 31. Bike Safety Plan: Evaluation, Direction, City Actions (particularly East-West) 32. Green Business and Job Development: Goals/Desired Outcomes, City Role, City Actions 33. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 16 34. Water: Policy Direction, City Actions, Public Education 35. Short Term Rentals: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 36. Library Plan: Direction, Funding 37. Utility User Fee: Evaluation, Policy Direction 38. 8th Street Sidewalk; Direction, Funding 39. Schools Strategy: Key Issues, Direction, City Actions 40. Special Olympics: Direction 41. Traffic Flow Analysis and Management: Evaluation Report with Options, Direction, City Actions/Projects 42. City Facilities Report: Presentation, Direction, Phasing Plan, Next Steps, Funding 43. City Identity on Streets and Signs: Evaluation, Direction, Funding 44. Plaza Renovation: Direction, Projects, Funding 45. Hermosa Avenue Parking and Walking: Evaluation, Direction, Funding 46. Parking at City Hall: Evaluation, Direction, Funding 47. After School Youth Activities: Needs Assessment, Direction, City Role, Funding 48. City/Los Angeles County Task Force on Homeless: Population, Veterans 49. Infrastructure Improvements for Problems Areas: Potential for Personal Injury and Litigation 50. Construction Fences – Appearance and Personal Injury: City – South Park Project; Owners/Contractors Responsibility 51. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete 52. City Liability Insurance Limits Policy: Events/Contractors 53. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties: Use for Political Purposes Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 17 Top “10” Priorities for 2015 EXECUTIVE PERSPECTIVE POLICY ACTIONS 2015 1. City Buildings and Facilities Plan: Development, Priority, Funding Mechanism 2. Downtown Core Revitalization Strategy: Direction, Projects, Funding 3. Classification/Compensation Policy and Labor Contracts (7) 4. Hotels Development: Development Negotiations 5. Demonstration Projects: Solar/Energy 6. Bond Issuance for Oil: Direction 7. Sewer Service Charge: Direction MANAGEMENT ACTIONS 2015 1. General Plan – Blueprint for a Low Carbon Future 2. Municipal Carbon Neutral Plan: Planning, Tracking 3. Temporary Building for Police and Fire 4. Community – Police Relations/Advisory Board 5. Innovative Parking Technology: Meter Trial, Vendors 6. Multi Space Parking Lot Meters/Mobile Parking Technology 7. Skechers Development: Development Approval Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 18 Looking to Hermosa Beach’s Future Departmental View Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 19 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Community Development From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Accommodation and processing of appropriate new development, as well as monitoring and managing construction impacts Ø Continuing Improvements to Downtown Core both related to economic vitality and compatibility with surroundings Ø Nightlife issues (improve enforcement and compliance) Ø Implementation of needed technology upgrades, including the GIS based permitting and permit tracking system, web based permitting, and digital storage of records Ø Infrastructure improvements, especially sanitary sewer Ø Climate change and vulnerabilities due to sea level rise and starting community discussion of adaptation strategies Ø Setting appropriate benchmarks and action plan for reducing carbon Ø Maintaining economic stability and competitiveness Ø Improvements to the PCH and Aviation Boulevard Corridors, for continued and improved economic vitality and compatibility Ø Efficient management of parking resources Ø A meaningful General Plan/Coastal Plan process with public engagement leading to adoption and implementation; management of supporting grants Ø Successfully managing and implementing projects and initiatives with limited staff which will include new hires Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 20 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 General Plan/Local Coastal Program 2 Implementation of software upgrades linking GIS with permitting across departments and web based permitting 3 Late night action plan - coordinated enforcement, CUP reviews, code changes and updates 4 Ongoing processing and management of development and construction activity that continues at a high rate 5 Pro-active enforcement of quality of life/environmental related rules: signage, construction impacts, smoking, Styrofoam use, water conservation etc. 6 Implementing Downtown Core Revitalization Strategy Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 21 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list issues or projects that you would like for the city to address this next year 2015. 1 Class and Compensation study, implementation of adjustments to show that employees are valued 2 Decision on sustainability/ carbon reductions benchmarks 3 Providing adequate staffing to support core service needs and increasing demands for services related to increased development and construction 4 More efficiently run public meetings so staff can move forward on priority projects, and so residents and businesses can provide meaningful input Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 22 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Community Resources From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Balancing the variety of activities that take place in the Community Theatre. Ø Continuing to provide high-level enrichment classes to the senior population in a facility that has little room for expansion. Ø Our ability to provide after school programming efficient enough for the demand of the community. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 23 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Insurance Program for Contract Class Instructors. 2 Special Event Sub-Committee – research and implement solutions for permitted activities on the beach while allowing a balance of time for recreational play. 3 Additional technical/interior Improvements in the Community Theatre. 4 HAF and Community Theatre Subcommittee - looking to offer more diverse productions in the Community Center’s theatres. 5 Implement new Part-time Employee Training System. 6 Revise part-time pay structure and job descriptions. 7 Implement the Part-Time Employee Recognition Program. 8 Outdoor kiosks installed on the Beach, at South Park and at Valley Park, which provides residents information on permitted activities at each location and increases advertising of City Contract Classes. 9 Possible reprogramming of after school program (in partnership with the HBSD) 10 Possible formation of a Senior Center Board Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 24 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list issues or projects that you would like for the city to address this next year 2015. 1 Create a comprehensive Beach Use Policy 2 Update part-time pay structures and job descriptions 3 Update to P.A.R.K. after school program (in partnership with the School District) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 25 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Finance Department From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Authorization/Funding for Class/Compensation Study Ø Lack of Funding for Infrastructure including City Facilities Ø Sewer System Upgrade Ø Storm Water Requirements Ø Maintaining Service Levels, Retaining Employees, Employee Morale Ø Funding for Ongoing Operations Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 26 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Bond Issuance, Oil Settlement 2 Bond Issuance, Sewer Upgrade 3 Priority Based Budgeting Update, Use of Model 4 Finance Administration Division, Reorganization 5 Online Parking Permits 6 Assistance with Health Insurance Modifications 7 Labor Negotiations 8 Fiscal Health, Use of Live Model 9 Assistance with Implementation of Sewer Fee 10 Assistance with Class Compensation Study Implementation Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 27 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list issues or projects that you would like for the city to address this next year 2015. 1 Bond Issuance, Oil Settlement Agreement 2 Bond Issuance, Sewer Upgrade 3 Finance Administration Division, Internal Recruitment of Accountant, Reorganization of Staff Duties 4 Implement Eden Systems Purchase Orders for All Departments 5 Update User Fee Study (every 5 years) 6 Online Parking Permits 7 Priority Based Budgeting, Update, Use of Model 8 Performance Measurers in Budget 9 Implement E-payables 10 New Animal License System (not compatible with upgraded operating systems) 11 Labor Negotiations 12 Health Insurance Modifications 13 Citywide Document Imaging Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 28 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Fire Department From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Succession planning. Ø Funding infrastructure needs. Ø Employee morale. Ø Balancing workloads Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 29 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 July 4th preparation with PD, PW and code enforcement. 2 Development of full-time employee Ambulance Operator Program. 3 Implementing deployment study (Citygate) recommendations. 4 Emergency Operations Plan update. 5 Community Emergency Management Team (CERT) training (first national CERT class in Hermosa Beach in April); organizing group. 6 Updating emergency action plans based on After-Action Report from California Shakeout 2014 (mapping utility locations, evacuation routes, assembly locations, etc.) 7 Developing Nixle communications plan for internal and external use. 8 Facilitating re-visioning of EPAC in collaboration with Commissioners. 9 Emergency Operations Center expansion and improvements into vacant room. 10 Accela Assest Management. 11 Establishing Joint Operational Area with Manhattan Beach. 12 Fireground Survival (FGS) – FD personnel participating in regional FGS training and program. 13 Collaborating with HBFA and HR to establish committee for developing Wellness- Fitness Initiative program. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 30 14 Tower demolition project. 15 Revising and updating Exposure Control Plan; FD personnel being tested for effectiveness of vaccines and provided needed vaccines. 16 Working with Fish & Game Commission and other South Bay beach cities in regionally addressing pier safety issues. 17 Designing new rescue ambulance for new purchase in 2015. 18 Design and purchase of identification badges for city employees; policy development for same. 19 Installing emergency notification system throughout city offices and increased communication capabilities in case of an emergency. 20 Organizing and facilitating Tsunami Awareness Night. 21 Mold remediation and treatment for and repair of termite damage to fire station. 22 Fire department policy manual update. 23 Preparing to host Strike Team Leader-Engine annual training in Council Chambers. 24 Organizing public event: Hands-Only CPR 25 Organizing Fire Captain’s exam to renew list of acting captains. 26 Updating and re-newing apparatus and equipment agreement with El Segundo, Manhattan Beach, Redondo Beach and Torrance fire departments. 27 Conducting internal training needs assessment of fire personnel. 28 Revising probationary training program. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 31 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list issues or projects that you would like for the city to address this next year 2015. 1 Commit to wage increases, amount based on the disparity with comparison positions in the comparison cities; this would help address morale (employees feel Council does not care no matter how much councilmembers say they do; they want Council to put their money where their mouth is) 2 Commit to a funding plan to address facilities; they are in great need of repair, expansion and remodel or replacement. 3 Related to number 2 above, address general infrastructure needs. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 32 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Police From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Commitment to employee compensation package (long term) Ø Reaching agreement on a facilities master plan to include a state of the art public safety complex Ø Transforming the downtown culture strategically not politically Ø Reaching consensus regarding development and growth Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 33 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Police Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Continued collaboration and regular meetings with the Hospitality Association 2 Refinement of data collection and more robust crime analysis 3 Revamping of detective case management system 4 Development of career path training courses 5 Expansion of Neighborhood Watch and VIP programs 6 Implementation of a Citizen Police Academy Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 34 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Police Please list issues or projects that you would like for the city to address this next year 2015. 1 Crime Prevention Through Environmental Design – Lighting (plaza/parking lots) 2 Replace parking meter system citywide with a focus on a more user friendly Pay by Space product in the lots Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 35 MAJOR CHALLENGES Hermosa Beach, California March 2015 DEPARTMENT: Public Works From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Rehabilitating the sewer system Ø Increasing the City’s pavement condition index (PCI) from 77 to 81 Ø Implementing Acella Asset Management and Land Management software; will include Public Works permitting. Ø Resolving alternative vehicle fueling program Ø City Maintenance yard improvements Ø Meeting the requirements of the MS4 permit Ø PCH/Aviation Mobility Improvements Ø ADA improvements throughout the City Ø 8th Street Improvements Ø Downtown Strategic Plan Implementation Ø Land Development: Hotels, Sketchers Ø Training staff and updating/creating guidelines, policies, procedures, templates Ø Implementing Carbon Neutrality Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 36 MANAGEMENT IN PROGRESS 2015 PROJECTS AND ISSUES Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 CIP 14-128 Street Improvements – Various Locations, currently out to bid 2 CIP 12-143 PCH Aviation Mobility Improvements – work to be completed depends on outcome of Metro call for projects. 3 CIP 12-160 Pacific Coast Highway Traffic Improvements. Project still in for the Caltrans Permit but should be under construction in the next few months. This project will allow for an easier vehicular commute through Hermosa Beach along Pacific Coast Highway, completion estimated Nov 2015. 4 CIP 10-661 Surf Legends Memorial Project. After a decade the project’s construction phase has been awarded with completion by September 2015. This project is listed under Strategic Plans the Policy Agenda 2014 High Priority. 5 CIP 13-664 City Wide Building Condition and Assessment. The final reports will be completed by the end of September 2015. This project will provide numerous reports detailing deficiencies in the following areas: General Building Conditions, Lead and Asbestos within City Facilities. ADA deficiencies in public buildings and street right of ways, initial seismic analysis of the Civic Center and Community Center and an initial report of space planning. 6 CIP 14-541 Clark Field and Lawn Bowling Electrical Design and ADA Access will be awarded early in January 2016. Meets Strategic Plans the Policy Agenda 2014 High Priority. 7 CIP 14-632 Fire Department Training Tower. Design is 50% complete just waiting for Planning Departments review. This project will remove the existing structure that is seismically unsafe in its current condition. Building deemed historically significant. 8 CIP 14-163 Protective Bollards Along the Strand14-402 – completion estimated in June 2015. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 37 9 CIP 14-168 Valley Drive Sharrows - completion estimated for Oct 2015. 10 CIP 14-173 8th Street SR2S Improvements –preliminary design completion estimated for July 2015. 11 CIP 14-402 Sewer Improvements – Various Locations -in construction, estimated completion in July 2015. 12 CIP 11-537 South Park Playground Improvements – in construction, completion estimated in August 2015. 13 CIP 15-538 Citywide Park Master Plan – RFP completion estimated for Oct 2015. 14 CIP 14-539 Valley Park Playground Resurface Renovation – completion estimated for August 2015. 15 CIP 12-609 Downtown Strategic Plan Implementation – Hermosa Avenue Architectural, Structural, and Engineering Plans and Specifications to be completed in FY 15-16, may extend to FY 16/17. Pier Plaza/Beach: Conceptual design including Architectural Plans and Preliminary Engineering Study to be completed in FY 15-16; Downtown Parking Solutions: Parking Needs Assessment and Financing Options, Conceptual design including Architectural, Structural, and Engineering Plans and Specifications, Appraisals and coordination with the General Plan to be completed in FY 15-16. 16 CIP 13-656 Citywide Energy Conservation Upgrades – completion estimated for June 2015. 17 CIP 11-141 Gould Avenue Street Improvements – engineering design and pursuit of funding options set for FY 15-16. 18 CIP 14-614 Police Facilities Improvements in April 2014. Completed work on the old traffic office on Bard includes removal of walls, installation of panels and additional storage. Completed for the new traffic office on Bard includes installation of a modular office including a new restroom, construction of a new driveway to the roll-up door. The shelving, installation of a security gate and alarm system. The project met the City’s Goal 2019 of Commitment to a Safe Community. The installation of a new lock system, key fobs, keypad access and replacement of numerous locks has been added to the scope for next year’s improvements. 19 CIP 13-655 City Facilities ADA Improvements – estimated completion September 2015. 20 Community Center storage warehouse construction 21 Revise Sewer hydro-jetting contract and go out to bid 22 Pier electrical repairs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 38 23 Remove plaza granite cubes and tile 24 CNG fueling options 25 City Yard renovation and toxic concern mitigation 26 Overseeing South Park construction and irrigation installation 27 Overseeing sewer repair project 28 Installing 2 new water meters, connecting service lines and installing trees on Herondo 29 Installing drought tolerant plants at various location 30 Accela Implementation – per the Scope of Work this project will require significant time and resources. Staff support is required to adequately meet the time lines indicated in the SOW. 31 Sewer service charge implementation – estimated August 2015 32 Sketchers and Hotel developments Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 39 INITIATIVES 2015: SHORT-TERM ISSUES AND PROJECTS Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list issues or projects that you would like for the city to address this next year 2015. 1 Updating Department policies, procedures, guidelines, process, standard conditions, templates and improving efficiency 2 Begin addressing City Maintenance yard improvements 3 Begin rehabilitating the sewer system 4 8th Street Improvements Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 40 SECTION 3 CITY OF HERMOSA BEACH PLAN 2015 – 2020 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 41 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 42 GOAL 1 COMMITMENT TO A SAFE COMMUNITY „ Objectives 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community „ Means to Residents 1. Safe community for family members: all generations 2. Feeling safe and secure at hotels and in the community 3. Protection of home and property values 4. Safe community events and festivals 5. Timely response to all emergency calls for service „ Challenges and Opportunities PRIORITY 1. Having safe 4th of July and major events 5 2. Late night behaviors and criminal activities 4 3. Increasing homeless population – pushed out of Los Angeles 4 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 4 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 3 6. Fluctuating seasonal/weekly/calendar sensitive deployment 3 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 3 8. Working with businesses and residents 3 9. Connecting with the Hermosa Beach community 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 43 „ Challenges and Opportunities (Continued) PRIORITY 10. Community demand for transparency 3 11. Developing innovative programs to create a safe community 1 12. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues 1 13. Environmental and building designs for safety 1 14. Police use of cameras including guidelines and storage/retrieval 1 15. Intercity collaboration on public safety services, facilities, programs 1 16. City funding for public safety 0 17. Attracting public safety employees with diverse skillsets 0 18. Non residents coming to party resulting in large crowd size 0 19. Recruiting and retaining quality police officers 0 „ Actions 2015 PRIORITY 1. Community Policing: Definition, Direction, City Actions (including Foot Patrol and Bike Patrol) M/C 5 2. Sex Crimes, Violence, Traffic: Problem Analysis, Report with Options, Direction, City Actions, Public Outreach M/C 3 *** 3. Police – Community Advisory Board: Development Mgmt 3 $ 4. Body Cameras: Policy, Guidelines, Storage/Retention Mgmt 3 5. Safety Under the Pier: Options, Direction, Funding 3 6. Public Safety Service and Staffing Study: Fire Staffing Direction Mgmt M/C 2014 Mgmt 7. Late Night Action Plan Mgmt Mgmt 8. Construction Fences – Appearance and Personal Injury: City – South Park Project; Owners/Contractors Responsibility M/C Mgmt 9. Fire Collaboration/Consolidation: Report with Options, Direction M/C 2 10. Bike Safety Plan: Evaluation, Direction, City Actions (East-West) M/C 2 11. City/Los Angeles County/South bay COG Task Force on Homeless Populations, Veterans M/C 2 12. Crime Prevention through Environmental Design: Lighting Plaza/Parking Lots/Laredo Plaza Mgmt 2 13. Bikes on Strand – Parking and Speeding: Direction, code Clarification, Resources 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 44 „ Actions 2015 (Continued) PRIORITY 14. Commercial Use of Beach Policy/Regulations: Direction, Code Clarification, Resources Mgmt M/C 0 15. Code Enforcement Policy: Direction, Level of Enforcement A. Bikes on Strand: Parking and Speeding B. Stealing Recyclables C. Street Peddlers Mgmt M/C 2014 0 „ Management in Progress 2015 TIME 1. Nixie Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 2014 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. Neighborhood Watch and VIP Program: Expansion 2/16 17. Multi Hazards Mitigation Plan: Development 4/16 18. Fire/EMS Standards of Coverage: Funding 6/17 19. Police Officer Recruitment and Hiring Ongoing 20. Police Community Center: Development 21. Police Community Calendar: Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 45 „ Major Project 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) „ On the Horizon 2016 – 2020 1. Fire Department Accreditation (2018) 2. Youth Police Program: Development 3. Traffic Calming Plan/Process: Evaluation, Direction on Standards and Criteria, Funding 4. Opticom System for Traffic Control Devices: Direction, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 46 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT „ Objectives PRIORITY 1. Partner with others for reduced service costs 5 2. Invest in City infrastructure and community opportunities 5 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 5 4. Leverage City resources through outside funding sources, including grants and strategic use debt 4 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 4 6. Achieve “Municipal Carbon Neutral” goal 3 7. Develop organization capacity for long term financial sustainability planning and processes 2 8. Maintain the financial reserves consistent with City policies and nationally recognized financial standards 1 9. Provide adequate resources to support defined City services and service levels 1 „ Means to Residents 1. City acting as responsible steward of the City's resources 2. Value for their tax dollars and fees 3. Keeping Hermosa Beach an affordable place to live 4. City service delivered in an efficient manner 5. City working with others to improve service delivery or expand resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 47 „ Challenges and Opportunities PRIORITY 1. Payment of oil liability and informing residents 5 2. Funding to address aging infrastructure and facility needing maintenance and replacement 5 3. Costs of long-term employee obligations: pensions, OPEB 4 4. Developing fees based on users covering the costs of service delivery 4 5. Valuing, recruiting and retaining quality City employees 3 6. Leveraging City resources through grants and partnerships 3 7. Increasing workload and limited organization capacity 3 8. Determining City policy on how to pay for City services 2 9. Helping residents to understand and appreciate City finances, services and value 2 10. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects 2 11. Developing innovative approaches to City service delivery 1 12. Paying for carbon offsets 1 13. Staffing and organizational capacity with increasing service demands 1 14. Increased competition and competing interests for limited grant 1 15. Determining service and project priorities 0 16. Slow revenue growth for the City „ Actions 2015 PRIORITY ** 1. Oil Debt Payment Mgmt M/C 2014 5 ** 2. Compensation Policy and Labor Contracts Mgmt M/C 2014 5 $ 3. Parking Meters Phase 1 and 2: Direction, Phone App Mgmt OTH 4 ** 4. Sewer Replacement Program and Fee Mgmt M/C 2014 3 5. Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies M/C 3 $ 6. Street Program Funding for Catch Up and Ongoing Maintenance: Direction, Funding Mechanism M/C 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 48 „ Actions 2015 (Continued) PRIORITY 7. Priority Based Budgeting: Implementation Mgmt M/C 2014 Mgmt 8. User Fee Study: 5 Year Update Mgmt Mgmt 9. City Infrastructure Improvement for Problem Areas: Potential for Personal Injury and Litigation M/C 2 10. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties (City Donation): Use for Political Purposes, Direction M/C 2 $ 11. Grants Opportunities: Assessment, RFP Mgmt OTH 1 $ 12. Mayor and City Council Compensation: Study with Options, Direction, Funding M/C 1 13. National Citizen Survey: Direction, Funding Mgmt 2014 0 14. Events Policy and Fees/Waivers: Evaluation, Policy Direction Mgmt OTH 0 15. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction M/C 0 16. Utility User Tax: Evaluation, Policy Direction M/C 0 17. City Liability Insurance Limits Policy: Events/Contractors, Evaluation, Direction M/C 0 „ Management in Progress 2015 TIME 1. Storm Water Plan: Development 2014 6/15 2. Eden Systems Purchase Orders for All Departments 7/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. OPEB Analysis/PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 2014 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 49 „ Management in Progress 2015 (Continued) TIME 14. New Animal License System 6/16 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction OTH 17. Liability Insurance Program for Contract Class Instructors „ On the Horizon 2016 – 2020 1. Online Convenience Fee: Policy OTH 2. Citywide Document Imaging: Direction, Funding Mgmt Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 50 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES „ Objectives PRIORITY 1. Upgrade City facilities 4 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 4 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 3 4. Easier access and tracking to City services and service request through technology and improved processes 3 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 3 6. Mutual trust and respect among elected officials, management/staff, and community 3 7. Deliver City services with a high level of customer satisfaction 2 8. Competitively compensated workforce balancing market, performance and the community’s total cost of government 2 9. Effectively and efficiently engaging community stakeholders 1 „ Means to Residents 1. Service value for tax dollars and fees 2. Convenience through easier access to information and services through the Internet 3. City employees sensitive to the needs and feeling of you as a customer 4. Reliable delivering of City service 5. Timely response to a call for service 6. Consistent response for the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 51 „ Challenges and Opportunities PRIORITY 1. Staff capacity and morale vs. increasing demands for services 4 2. Timing and funding for City facilities improvements 4 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4 4. Aging City infrastructure and buildings needing major maintenance and repair 3 5. Creating a City organization that supports opportunities for employees to excel and grow 3 6. Cost and funding of technology upgrades 2 7. Employee expectations for salaries and benefits 2 8. Retaining top quality employees 2 9. Limited promotional opportunities 2 10. Effectively, appropriately engaging residents in policy development 2 11. Communicating and engaging community stakeholders 1 12. Working with other governmental partners on infrastructure and service delivery 1 13. Aging City workforce and succession 1 14. Building trust with the Hermosa Beach community 1 15. Changing the organization traditions and customs 0 16. Flat City organization with no “bench” 0 „ Actions 2015 PRIORITY ** 1. Comprehensive City Facilities Plan: Report with Options, Direction, Funding Mgmt M/C 2014 3 $ $ 2. Corporate Communications Plan: “Best Practices”, Goals/Desired Outcomes, Report with Options, Direction, Funding (more Proactive to Reduce Rumors) M/C 3 $ 3. City Yard: Direction, Funding M/C 3 ** 4. Fire/Police Temporary Location: Direction, Funding Mgmt Mgmt $ 5. Parking at City Hall: Evaluation, Direction, Funding M/C 2 6. Parks Management Plan (including Watering) M/C 2 7. Community Decision Making Tool: Use in Decision Making and Policy Development Mgmt 2014 1 8. National Citizen Survey: Direction, Funding Mgmt OTH 1 9. Senior Center Board: Evaluation, Direction Mgmt 1 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 52 „ Management in Progress 2015 TIME 1. Street Paving Program: Update Report 10/15 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. Land and Asset Management Software 9. New Training System for Part-Time Employees Mgmt 10. Part-Time Employee Recognition Mgmt „ Major Project 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 „ On the Horizon 2016 – 2020 1. Succession Planning and Process 2. Code of Ethics: Development 3. Training for Council Candidates: Development 4. Trash Enclosures: Long Term Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 53 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY „ Objectives PRIORITY 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 4 2. Preserve and enhance small town, neighborhood character 4 3. Upgrade outdoor recreation facilities and activities 3 4. Calmer, safer late night Downtown 3 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 3 6. Adaptive, resilient community to sea level rise 3 7. Become “Leading” edge in carbon neutrality for municipality and community 2 8. Maintain a clean city 2 „ Means to Residents 1. More reasons to live in Hermosa Beach 2. Feeling and being safe anywhere, any time of day 3. Protection of property and home values 4. Green City acting as a responsible environmental steward 5. Choices of quality homes for ownership or rental 6. More opportunities for leisure activities close to home „ Challenges and Opportunities PRIORITY 1. Increasing public transportation options and utilization 4 2. City resources limitation 3 3. Growing senior and ADA population with growing service needs and expectations 3 4. Effectively handling problems associated with late night life 3 5. Traffic volume and flow, and street capacity especially around school sites 3 6. Impact of climate change, including sea level rise 3 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 54 „ Challenges and Opportunities (Continued) PRIORITY 7. Defining "carbon neutral" and the responsibilities of the City, businesses and residents 2 8. Loss of historically significant buildings 2 9. Green initiative to produce energy and increase energy efficiently 2 10. Developing potential partnerships 2 11. Using the Community Decision Tool in policy development and decision making 2 12. Competing priorities for attention and funding 1 13. Resistance to change in the community and among residents 1 14. Changing recreational patterns among different family generations 1 15. Private property rights vs. community benefits 0 16. Utilizing ROW for active transportations modes 0 17. Differing visions among the Mayor, City Council and community 0 „ Actions 2015 PRIORITY $ 1. South Park Phase 2: Direction, Funding Mgmt M/C 2014 3 $ 2. Before/After School Program: Direction, Funding Mgmt M/C 2014 3 3. Water: Policy Direction, City Actions, Use of Reclaimed Water 3 4. City Identity on Streets, Gateways and Signs: Evaluation, Direction, Funding M/C 3 $ 5. Library Plan: Needs Assessment, Direction, Funding M/C 3 $ 6. 8th Street Sidewalk: Direction, Funding M/C 3 7. Community Theater • Funding for Interior Improvements • Diverse Programming Mgmt 3 ** 8. General Plan/Local Coastal Program – Blueprint for a Low Carbon Future • Council Decision: Preferred Land Use Transportation Scenario 7/15 • Release Draft General Plan/Local Coastal Program EIR 10/15 • Public Review and Workshops on Draft Plan 11/15 Mgmt M/C 2014 Mgmt 9. School Site Traffic Study: Direction Mgmt 2 10. Community Choice Aggregation Mgmt 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 55 „ Actions 2015 (Continued) PRIORITY ** 11. Municipal Solar Project (Demonstration) Mgmt 2 12. Bike Path Master Plan/Improvements: Project Priority, Funding M/C 2 $ 13. Family Friendly Community – Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Actions, Funding M/C 2 14. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 2 15. Electric Vehicle Car Pool/Employee Commute Incentives: Direction Mgmt 1 16. Parks Master Plan: Update Mgmt OTH 1 $ 17. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including Shuttles, Buses, Taxi, etc.) M/C 1 18. Historic Preservation: Evaluation, goals/Desired Outcomes, Policy Direction, City Actions M/C 1 19. Short Term Rental: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 1 $ 20. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete, Evaluation, Direction M/C 1 21. 11th Street/Lot “A”: Guidelines, Negotiation with Developer M/C 1 22. Community Decision Making Tool: Degree of Use, Community Involvement Mgmt 2014 0 23. City Electric Vehicle Fleet Policy: Direction, Funding Mgmt 0 24. Single Use Bag Policy: Direction Mgmt OTH 0 25. Free Parking for Electric Vehicles: Permanent Evaluation, Direction Mgmt OTH 0 26. Community Solar Energy: Evaluation, Funding M/C 0 27. Green Business and Job Development: Goals/ Desired Outcomes, Policy Direction, City Role, City Actions M/C 0 28. Comprehensive Beach Use Policy: Evaluation, Report with Options, Direction Mgmt 0 „ Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend M/C Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 56 „ Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 8/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 9/15 5. Protective Bollards on Strand (CIP 14-163) 9/15 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park „ On the Horizon 2016 – 2020 1. Bike Sharing: Direction MP 2. Local Public Transit System for Residents, Events and School OTH $ 3. Gould Avenue Street Improvements: Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 57 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS „ Objectives PRIORITY 1. Increase day time “foot traffic” in Downtown 4 2. Provide flexible parking that support economic development goal and projects 4 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 3 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 3 5. Stimulate economic development opportunities on vacant and under utilized property 3 6. Increase green/high technology businesses in Hermosa Beach 3 7. Active City organization leading economic development and business investment organization 2 8. Develop Cypress area 2 9. Strengthen retail business mix 2 10. Friendly environmental home based businesses and working at home 2 11. Enhance tourist experiences 1 „ Means to Residents 1. Protection/enhancement of property values 2. Private sector investing in upgrading Hermosa Beach 3. More quality restaurant and retail choices within the City 4. Attractive community that you call home 5. Alternative housing choices beyond single family homes 6. More reasons to go enjoy a revitalized Downtown Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 58 „ Challenges and Opportunities PRIORITY 1. Convenient, safe, easy to use and adequate supply parking 4 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 4 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4 4. Paring requirements and enforcement mechanism 4 5. Defining the City's role in economic growth and community redevelopment 3 6. City working with all Hermosa Beach businesses 3 7. Working with Coastal Commission 2 8. Working with property owners and businesses 1 9. Competition from neighboring cities: hotel, retail, restaurants, and entertainment 1 10. Few funding options for redevelopment – EIFD 1 11. Increasing business investment during the economic recovery 1 „ Actions 2015 PRIORITY ** $ 1. Downtown Revitalization Strategy: Policy Direction, Funding A. Plaza Renovation B. Zoning Change C. Pier Plaza Renovation D. Parking Master 2014 4 2. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project 2014 3 ** 3. Hotel Development: Policy Direction, Specific Project Direction M/C 3 ** 4. Multi Space Parking Lot Meters/Mobile Parking Technology/Innovative Parking Technology: Meter Trials Mgmt 3 ** 5. Skecher Development: EIR, Direction 2014 Mgmt 6. Trans Pacific Fiber Optic Cable: Direction Mgmt Mgmt 7. Cypress Avenue District: Zoning Direction 2014 1 8. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions M/C 1 9. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, City Actions, No Parking on the Strand, Prohibition on Poles and Fences M/C 0 10. Economic Investment Opportunities Related to Carbon Neutral Strategy: Funding Mgmt OTH 0 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 59 „ Actions 2015 (Continued) PRIORITY 11. Signage Policy and Enforcement: Direction Mgmt OTH 0 12. City Economic Development: Performance Audit, Report with Options, Policy Direction, Tool Kit, Funding 0 „ Management in Progress 2015 TIME 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 7/15 2. Development Process – One Stop Shop: Development OTH 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station „ Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 „ On the Horizon 2016 – 2020 1. Tourism Business Improvement District (BID) Mgmt 2. Hope Chapel Development MIP 3. Business Retention/Growth Visitation Program OTH 4. Family Friendly Entertainment and Business Opportunities: Policy OTH 5. Parking Phase 3: Citywide Smart Parking Meters Mgmt 6. Retail and Restaurant Development Strategy Zoning Changes OTH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 60 SECTION 4 ACTION AGENDA 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 61 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 62 City of Hermosa Beach Policy Agenda 2015 „ Targets for Action PRIORITY PRIORITY TOP HIGH 1. Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Top 4 - 2. Downtown Revitalization Strategy Top 4 - 3. Community Policing Action Plan Top 3 - 4. Street Program Funding for Catch Up and Ongoing Maintenance Top 3 - 5. Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Top 3 - 6. Hotel Development Top 3 - 7. Before/After School Program High 0 5 8. Water: Policy Direction High 2 4 9. Compensation Policy and Labor Contracts High 1 4 10. South Park Phase 2 High 2 3 11. Comprehensive City Facilities Plan High 1 3 12. Homeless Strategy and Action Plan High 0 3 13. Sewer Replacement Program and Fee 2 2 14. Parking Meters Phase III – Remaining Coin Street Meter Upgrades 2 2 15. Body Cameras 1 2 16. Corporate Communications Plan 1 2 17. City Yard 1 2 18. City Identity on Streets, Gateways and Signs 1 2 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 63 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 64 City of Hermosa Beach Management Agenda 2015 „ Targets for Action PRIORITY PRIORITY TOP HIGH 1. Fire/Police Temporary Location Top 4 - 2. 8th Street Sidewalk Top 4 - 3. General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Top 4 0 4. Late Night Action Plan Top 3 - 5. Municipal Carbon Neutral Plan: Implementation Top 3 0 6. Priority Based Budgeting High 2 4 7. Library Plan High 1 4 8. Community Theater High 1 4 9. Parking Meters Phase 1 and 2 High 0 4 10. Trans Pacific Fiber Optic Cable High 1 3 11. Public Safety Service and Staffing Study High 0 3 12. Skecher Development 1 2 13. Construction Fences – Appearance and Personal Injury: 1 1 14. User Fee Study (5 years) 0 0 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 65 City of Hermosa Beach Management in Progress 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 66 27. PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand Based Pricing Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. High Performance Organization: Developments, Improvements 49. Land and Asset Management Software 50. New Training System for Part-Time Employees 51. Part-Time Employee Recognition 52. AES Rebuild Intervener Site Reuse 53. Special Olympics: Direction 54. 4th of July Regular Holiday Weekend 55. Parking Phase 1: Commercial Zone Smart Parking Purchase 56. Development Process – One Stop Shop: Development 57. Citywide Filming Strategy 58. Parking Phase 2: Multi Space Meter Pay Station Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 67 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 68 City of Hermosa Beach Action Outlines 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 69 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15 • Community Police Academy • Police Open House • “Coffee with a Cop” 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time • City Role • Goals/Outcomes • Actions • “Best Practice” • Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts • Homes • Social Services • Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 70 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time • Storage • Policies • Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time • Code Enforcement • Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel   9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 71 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time • Aesthetics • Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works „ Management in Progress 2015 TIME 1. Nixle Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 72 „ Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 73 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 8/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “81” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 11/15 11/15 2/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time • Policy Direction • Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 74 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 2/16 2/16 3/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model (Resource Diagnostic Tool) 3. Council: Use Priority Based Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Pilot Parking Program 2. Phase 1: Commercial Zone (silver post) Street Meter Purchase/Install 3. Council Decision: Phase 2 – Multi Space Meters, Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed Completed 9/15 10/15 10/15 Responsibility: Police Chief Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 75 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 2/16 2/16 Responsibility: Finance „ Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 7/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand-Based Rate Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 76 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 8/15 9/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time • Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 77 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 10/15 2/16 Responsibility: Public Works „ Management in Progress 2015 TIME 1. Street Paving Program: Update Report 10/15 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Chamber Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. High Performance Organization: Developments, Improvements Ongoing 9. Land and Asset Management Software System 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition „ Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 78 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design 9/15 3/16 3/16 Responsibility: Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 79 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 9/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Construction 9/15 9/15 2/16 6/16 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 80 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 81 „ Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend „ Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 8/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 9/15 5. Protective Bollards on Strand (CIP 14-163) 9/15 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 82 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Contract 9/15 9/15 12/15 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 83 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy (YELLOW POSTED) Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project   12/15 3/16 Responsibility: Community Development Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 84 „ Management in Progress 2015 TIME 1. Development Process – One Stop Shop: Development 2. Citywide Filming Strategy 2/16 3. Parking Phase 2: Multi Space Meter Pay Stations 10/15 „ Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 85 City of Hermosa Beach Policy Calendar Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 86 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction 3. Council Presentation/Direction: 8th Street Sidewalk Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 87 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 88 MONTH November 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 89 MONTH December 2015 1. Council Decision: Downtown Revitalization Strategy, Award Contract 2. Council Decision: Parking Meters Phase III – Remaining Coin Street Meter Upgrades Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 90 MONTH January 2016 1. Council Decision: Body Cameras, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 91 MONTH February 2016 1. Council Presentation: Sewer Replacement Program and Fee Overview 2. Council Presentation: User Fee Study (5 years) 3. Council Decision: Fee Adjustments 4. Council Discussion: Before/After School Program, Direction 5. Council Decision: 8th Street Sidewalk, Funding 6. Council Decision: Community Theater, Funding, Partnership 7. Council Decision: Trans Pacific Fiber Optic Cable, Project Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 92 MONTH March 2016 1. Council Decision: Skecher Development, Project Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 93 MONTH April 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 94 MONTH May 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 95 MONTH June 2016 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 96 MONTH July 2016 Action Agenda 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 1 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 2 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 3 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phases 1, 2, and 3 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 4 City of Hermosa Beach Management in Progress 2015 1. Nixle Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 5 27. OPEB Analysis/PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand-Based Rate Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Chamber Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. Land and Asset Management Software 49. New Training System for Part-Time Employees 50. Part-Time Employee Recognition 51. AES Rebuild Intervener Site Reuse 52. Special Olympics: Direction 53. 4th of July Regular Holiday Weekend 54. Parking Upgrades Phase 1: Commercial Zone Smart Parking Meter Purchase 55. Development Process – One Stop Shop: Development 56. Citywide Filming Strategy 57. Parking Upgrades Phase 2: Multi Space Meter Pay Stations Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 6 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 7 City of Hermosa Beach Action Outlines 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15  Community Police Academy  Police Open House  “Coffee with a Cop” 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time  City Role  Goals/Outcomes  Actions  “Best Practice”  Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts  Homes  Social Services  Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 9 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time  Storage  Policies  Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time  Code Enforcement  Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel 9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 10 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time  Aesthetics  Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works  Management in Progress 2015 TIME 1. Nixle Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 11  Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 12 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 9/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “81” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 4/16 4/16 4/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time  Policy Direction  Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 13 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 4/16 4/16 5/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model (Resource Diagnostic Tool) 3. Council: Use Priority Based Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Pilot Parking Program 2. Phase 1: Commercial Zone (silver post) Street Meter Purchase/Install 3. Council Decision: Phase 2 – Multi Space Meters, Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed Completed 9/15 10/15 10/15 Responsibility: Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 14 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 4/16 4/16 Responsibility: Finance  Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 10/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand-Based Rate Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 15 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 9/15 12/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time  Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 16 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 11/15 2/16 Responsibility: Public Works  Management in Progress 2015 TIME 1. Street Paving Program: Update Report 4/16 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Chamber Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. High Performance Organization: Developments, Improvements Ongoing 9. Land and Asset Management Software System Implementation Ongoing 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition  Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 17 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design Ongoing 3/16 3/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 18 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 11/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Design 5. Construction 9/15 10/15 2/16 6/16 3/17 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 19 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 20  Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend  Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 10/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 10/15 5. Protective Bollards on Strand (CIP 14-163) 2/16 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 21 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Design Contract 10/15 10/15 1/16 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 22 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Ongoing coordination with property owners/developers 2. Strand/Pier Hotel Application Expected 3. Strand/Pier Hotel Draft EIR 10/15 3/16 Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy (YELLOW POSTED) Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 12/15 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 23  Management in Progress 2015 TIME 1. Development Process – One Stop Shop: Development 2. Citywide Filming Strategy 2/16 3. Parking Phase 2: Multi Space Meter Pay Stations 10/15  Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 24 City of Hermosa Beach Policy Calendar Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 25 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 26 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking 5. Council Presentation/Direction: 8th Street Sidewalk Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 27 MONTH November 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 28 MONTH December 2015 1. Council Decision: Parking Meters Phase III – Remaining Coin Street Meter Upgrades Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 29 MONTH January 2016 1. Council Decision: Body Cameras, Funding 2. Council Decision: Downtown Revitalization Strategy, Award Design Contract Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 30 MONTH February 2016 1. Council Decision: Fee Adjustments 2. Council Discussion: Before/After School Program, Direction 3. Council Decision: 8th Street Sidewalk, Funding 4. Council Decision: Community Theater, Funding, Partnership 5. Council Decision: Trans Pacific Fiber Optic Cable, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 31 MONTH March 2016 1. Council Decision: Skecher Development, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 32 MONTH April 2016 1. Council Presentation: Sewer Replacement Program & Fee Overview 2. Council Presentation: User Fee Study (5 years) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 33 MONTH May 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 34 MONTH June 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 35 MONTH July 2016 Strategic Plan and Action Agenda Tracking 2020 Timeline Strategic Goal # Action Item Primary Assigned Status Initial Due Date Revised Due Date 1 COMMITMENT TO A SAFE COMMUNITY 1 Community Policing Action Plan Police Meeting with Neighborhood Watch Captains Ongoing N/A Initiate Foot Patrol Completed Jun-15 Establish Community Outreach Calendar Completed Jun-15 a) Community Police Academy Completed Sep-15 b) Police Open House On Hold Oct-15 Apr-16 c) "Coffee with a Cop"Ongoing Aug-15 N/A Create Police - Community Advisory Board Completed Aug-15 First Board Meeting (Monthly Meeting)Completed Sep-15 Oct-15 1 Homeless Strategy and Action Plan City Manager/ Police Complete 2015 Homeless Count (Los Angeles Homeless Services Authority)Completed Jan-15 Council Update Completed Apr-15 Letter of Support: PATH Homeless Proposal (Mayor)Completed Sep-15 Official 2015 Homeless Count Results Released to Cities(LAHSA)Completed Jul-15 Council Update: Discussion, Goals/Outcomes In Progress Nov-15 Complete 2016 Homeless Count (LAHSA)Jan-16 Town Hall: Issues and Information (Pending)Pending Feb-16 Participation in Regional Efforts (Housing, General Social Services, Mental Health)Ongoing N/A 1 Body Cameras Police Complete Field Test of Body Cameras In Progress Nov-15 Identify and Apply Funding Sources In Progress Dec-15 Council Decision: Funding Jan-16 Feb-16 Develop Policy Guidelines/Storage Retention Mar-16 Complete RFP Jun-16 Apr-16 Complete Police Officer Training Jun-16 May-16 Implement Program Jun-16 1 Late Night Action Plan Police/ Community Development Implement Reports Ongoing N/A 1 Public Safety (Fire) Service and Staffing Study Fire Explore Shared Services Options with Manhattan Beach - Performance Standard Ongoing Sep-15 N/A Finalize Report/Plan with Options and Recommendations In Progress Sep-15 Dec-15 Council Briefing In Progress Oct-15 Jan-16 Meeting(s) with Fire Personnel Ongoing N/A 1 Construction Fences - Appearance and Personal Injury Public Works Continue Enforcement of Construction Fences Ongoing N/A Monitor City Projects Ongoing N/A 1 Management in Progress 2015 Nixle Communications Plan for Internal and External Use Fire In Progress Jun-15 Feb-16 Community Risk Assessment: Mapping, Risk Analysis Fire In Progress Jul-15 Jun-16 Downtown Police Unit: Full-time Officer Police In Progress Sep-15 Feb-16 Community Police Academy: 1st Class Police Completed Sep-15 Oct-15 Emergency Operations Plan: Update and Training Fire In Progress Oct-15 Jan-16 Fireground Survival (FGS) Training Program Fire Completed Oct-15 Police Open House Police On Hold Oct-15 Apr-16 'Pizza with Police'Police Ongoing Nov-15 N/A Ambulance Operator Program: Agreement with Manhattan Beach Fire Department Fire On Hold Dec-15 Jan-16 Full-time Employee for Ambulance Operator Program Fire On Hold Dec-15 Jan-16 Fire Wellness - Fitness Initiative Program Fire In Progress Dec-15 Crime Analysis: Refinement Police Ongoing Dec-15 N/A Volunteer Police Program: Recruitment Police Ongoing Jan-16 N/A Emergency Operations Center: Design, Construction Funding Fire In Progress Jan-16 Detective Case Management: Review Police Ongoing Jan-16 N/A 1736 House: Direction Police Jan-16 Neighborhood Watch and VIP Program: Expansion Police Ongoing Feb-16 N/A Multi-Hazard Mitigation Plan: Development Fire In Progress Apr-16 Fire/EMS Standards of Coverage: Funding Fire Cancelled Jun-17 N/A Police Community Calendar: Development Police Completed Oct-15 Police Officer Recruitment and Hiring Police Ongoing N/A Sex Crimes, Violence, Trafficking Alertness Police Ongoing N/A 1 Major Projects 2015 Police Training Facility, Including Firing Range Police Completed Oct-15 Fire Training Tower (CIP 14-632)Fire In Progress Jan-16 2020 Timeline Strategic Goal # Action Item Primary Assigned Status Initial Due Date Revised Due Date 2 FINANCIALLY SOUND CITY GOVERNMENT 2 Long Term Financial Plan (Linked to City Infrastructure and Facilities Needs) and Dept Policies Finance/ Public Works Complete City Infrastructure and Facilities Plans Completed Sep-15 Integrate Plan, 5 Yr. CIP and Fiscal Model Feb-16 Council Mid-year Budget Feb-16 2 Street Program Funding for Catch Up and Ongoing Maintenance Public Works Review PCI: Goal "81" Rating Apr-16 Prepare Report with Options and Recommendations Apr-16 Council Mid-year Budget: Direction and Funding Apr-16 2 Compensation Policy and Labor Contracts Human Resources Complete Negotiations Completed Oct-15 Negotiate Contracts (7)In Progress Oct-15 Council Decision: Contract In Progress Oct-15 2 Sewer Replacement Program and Funding Mechanism/Fees Public Works Council Decision: Fee Completed Jun-15 Develop Implementation Plan with Projects (7 years)Apr-16 Council Presentation: Overview Apr-16 Jul-16 Secure Bonds - Funding May-16 2 Priority Based Budgeting Finance/City Mngr Initial Phase - Fiscal Health, Alignment of Services/Costs/Revenues Completed May-15 Update/Revise Model (Resource Alignment Diagnostic Tool)In Progress Feb-16 Integration/Implementation of Priority Based Budgeting Process May-16 2 Parking Meter Upgrades Phases: 1 and 2 Police/City Mngr Pilot Parking Program - Program Evaluation Completed Mar-15 Phase 1: Commercial Zone (Silver Post) Street Meter Purchase/Install Completed Jul-15 Council Decision: Phase 2 - Multi Space Meters, Mobile Pay Technology In Progress Oct-15 Nov-15 Council Decision: Long Term Free/Reduced Rate Parking Nov-15 Feb-16 2 User Fee Study (5 Years)Finance Hiring of Consultant Completed Sep-15 Completion of Study Feb-16 Council Presentation: Study Apr-16 Council Decision: Fee Adjustments Apr-16 2 Management in Progress 2015 Storm Water Plan: Development Public Works Completed Jun-15 Eden Systems Purchase Orders for All Departments Finance In Progress Oct-15 Nov-15 Oil Settlement: Bond Issuance City Manager Completed Aug-15 e-Meeting/Paperless Agenda Integration: Boards and Commissions City Manager In Progress Sep-15 Jan-16 PERS Review Annual Update Finance Dec-15 Mar-16 Online Parking Permits Finance In Progress Jan-16 Health Insurance Modifications Human Resources In Progress Jan-16 Priority Based Budgeting Update Finance Feb-16 Fiscal Health: Live Model Finance Feb-16 Five-Year Financial Plan/Fiscal Model: Annual Update Finance Apr-16 Vehicle Replacement: Update Report Public Works Apr-16 Sewer Upgrade: Bond Issuance Public Works Apr-16 May-16 E-Payables Implementation Finance Jun-16 New Animal License System Police Jun-16 Demand-Based Rate Parking: Revisions Finance On Hold Feb-16 Theater Rental: Evaluation, Policy Direction Com. Resources In Progress Feb-16 Liability Insurance Program for Contract Class Instructors Human Resources Completed Jun-15 Oil Debt Payment City Manager Completed Aug-15 2020 Timeline Strategic Goal # Action Item Primary Assigned Status Initial Due Date Revised Due Date 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES 3 Comprehensive City Facilities Master Plan Public Works Complete Comprehensive City Facilities Plan Completed Sep-15 Council Presentation: Plan, Direction Dec-15 3 Corporate Communications Plan City Manager/PIO Council Decision: Plan Feb-15 Assess Plan In Progress Oct-15 Dec-15 Council Review: Plan, Action In Progress Oct-15 Dec-15 3 City Yard Public Works Assess Current Plan for City Yard In Progress Sep-16 Hire Consultant for Facility Assessment Option and Site Location Mar-16 Complete Assessment Report Sep-16 3 Fire/Police Temporary Location Public Works Complete Plans and Specifications for Demolition of Fire Tower Completed Sep-15 Complete Police - Fire Structural Assessment Completed Sep-15 Council Decision: Contract In Progress Oct-15 Staff Relocation In Progress Nov-15 Complete Demolition Feb-16 3 Management in Progress 2015 Street Paving Program: Update Report Public Works Apr-16 CNG Fueling Options Report Public Works In Progress Oct-15 Nov-15 City Yard Renovation/Toxic Concern Mitigation Public Works In Progress Nov-15 Jun-16 Sewer Hydro Jetting Contract Public Works In Progress Mar-16 Council Chamber Cameras Public Works In Progress Apr-16 Solid Waste Collection: Update Report Public Works In Progress Apr-17 Employee Appreciation Program: Enhancements City Manager Ongoing N/A High Performance Organization: Developments, Improvements City Manager Ongoing N/A Land and Asset Management Software System Implementation Community Dev In Progress Sep-15 Feb-17 New Training System for Part-Time Employees Com. Resources In Progress Dec-15 Part-Time Employee Recognition Human Resources In Progress Jun-16 3 Major Projects 2015 Street Improvements (CIP 14-128) Projects Public Works In Progress Oct-15 Street Sharrows (CIP 14-168)Public Works In Progress Oct-15 Nov-15 2020 Timeline Strategic Goal # Action Item Primary Assigned Status Initial Due Date Revised Due Date 4 MORE LIVABLE, SUSTAINABLE BEACH CITY 4 Before/After School Program Com. Resources Implement New Partnership Completed Sep-15 Offer Enrichment Program Through STAR Completed Sep-15 Assess Community Center Space/Room Availability In Progress Feb-16 Council Discussion: Direction Feb-16 4 Water: Policy Direction City Manager/ Public Works Implement Water Conservation Program: City Irrigation Change, Reclaimed H20 in Parks Ongoing N/A Evaluate Option of Reclaimed Water for Downtown, Other Major Commercial Developments In Progress Jun-16 4 South Park: Phase 2 Public Works Complete Fund Raising Event Ongoing N/A Work with Stakeholders on Phase 2: Community Garden In Progress Mar-16 Develop Preliminary Desing Mar-16 4 Citywide Identity on Streets, Gateways and Signs Public Works Council Update/Direction: Streets, Gateways, Direction Nov-15 Feb-16 4 8th Street Sidewalk Public Works Complete Design Completed Sep-15 Council Presentation/Direction In Progress Oct-15 Council Decision: Funding Feb-16 Design Jun-16 Construction Mar-17 May-17 4 General Plan/Local Coastal Program - Blueprint for a Low Carbon Future Community Dev Land Use/Transportation In Progress Nov-15 Release General Plan/EIR Draft In Progress Nov-15 Dec-15 Complete Public Review/Workshops Feb-16 Initiate Adoption Mar-16 4 Municipal Carbon Neutral Plan: Implementation City Manager Decision: Community Choice Aggregation Options - Power Purchase Agreement In Progress Nov-15 Decision: Solar RFP for Municipal Facilities In Progress Dec-15 Develop Employee Commute Reduction Program with Incentives In Progress Mar-16 Implement Decision Making Tool - Projects and Rate of Return Ongoing N/A 4 Library Plan City Manager Complete Feasibility Assessment with Los Angeles County Jan-16 Integrate with City Facilities Plan Feb-16 4 Community Theater Com. Resources Add Film Festival Completed Jun-16 Explore Options with Theater Seats, Partnership(s)In Progress Jan-16 Council Decision: Funding, Partnership(s)Feb-16 4 Management in Progress 2015 AES Rebuild Intervener Site Reuse Community Dev Ongoing N/A Special Olympics: Direction City Manager Completed Jul-15 4th of July Regular Holiday Weekend Enforcement/Review/Improvements Police Ongoing N/A 4 Major Projects 2015 Citywide Conservation Upgrades (LED Lights) (CIP 13-656)Public Works In Progress Jul-15 Dec-15 South Park Project: Phase 1 Public Works In Progress Oct-15 Nov-15 Valley Park Playground Resurface/Renovation Public Works In Progress Aug-15 Dec-15 Surf Legends Memorial Project (CIP 12-661)Public Works In Progress Oct-15 Nov-15 Protective Bollards on Strand (CIP 14-163)Public Works In Progress Feb-16 Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541)Public Works In Progress Jun-16 Outdoor Kiosks City Manager In Progress Jan-16 a) Beach b) South Park c) Valley Park 2020 Timeline Strategic Goal # Action Item Primary Assigned Status Initial Due Date Revised Due Date 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS 5 Downtown Revitalization Strategy Community Dev/ Public Works/ Econ Dev Planning Commission Decision: Tenanting Strategy/Restaurant Parking Requirements In Progress Oct-15 Planning Commission Decision: Overall Parking Strategy/Zoning Requirements Jan-16 Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design In Progress Oct-15 Jan-16 Council Decision: Award Design Contract Mar-15 5 Pacific Coast Highway/Aviation Blvd. Mobility/Improvement Project Public Works/ City Manager Complete Project Study Report (Caltrans)Completed Jan-15 Work with South Bay COG/Metro (Measure R) on Funding In Progress Sep-15 Oct-15 Council Update: Options/Approval In Progress Oct-15 Nov-15 Work with Stakeholders - Initial Design In Progress Dec-15 Initiate Project Assessment Environment Design In Progress Feb-16 Assess Funding Options/Grants for Next Phase Ongoing N/A 5 Hotel Development Community Dev Ongoing Coordination with Property Owners/Developers Ongoing N/A Strand/Pier Hotel Application Expected In Progress Oct-15 Nov-15 Strand/Pier Hotel Draft EIR Mar-16 Apr-16 5 Parking Meters Phase 3 - Remaining Coin Street Meter Upgrades (Yellow Post Residential)Police Council Decision: Purchase Dec-15 Feb-16 5 Trans Pacific Fiber Optic Cable Community Dev Draft EIR In Progress Nov-15 Council Decision: Project Feb-16 5 Skechers Development Community Dev Draft EIR In Progress Dec-15 Council Decision: Project Mar-16 5 Management in Progress 2015 Development Process - One Stop Shop: Development (Pending hiring of ED Officer)City Manager On Hold N/A Citywide Filming Strategy Com. Resources On Hold Feb-16 Parking Phase 2 - Multi-space Meter Trial/Parking Lot Pay Stations Police In Progress Nov-15 5 Major Projects 2015 String Lights on Pier Plaza Public Works Aug-15 Jun-16 Signage at Parking Structure Public Works In Progress Aug-15 Oct-15 Plaza Granite Cubes and Tile Removal Public Works On Hold Oct-15 Copyright © 2015: Lyle Sumek Associates, Inc. City of Hermosa Beach: Strategic Plan VISION 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. POLICY AGENDA 2015 Top Priority Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development High Priority Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan GOALS 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors HERMOSA BEACH MUNICIPAL GOVERNMENT MISSION The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. MANAGEMENT AGENDA 2015 Top Priority Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan Skechers Development High Priority Priority Based Budgeting Library Plan Community Theater Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Copyright © 2015: Lyle Sumek Associates, Inc. MANAGEMENT IN PROGRESS 2015 Nixle Communications Plan for Internal and External Use Community Risk Assessment Downtown Police Unit: Full Time Officer Community Police Academy: 1st Class Emergency Operations Plan: Update and Training Fireground Survival (FGS) Training Program Police Open House Pizza with Police Ambulance Operator Program Full Time Employee for Ambulance Operator Program Fire Wellness – Fitness Initiative Program Crime Analysis: Refinement Volunteer Police Program: Recruitment Emergency Operations Center Detective Case Management: Review 1736 House: Direction Neighborhood Watch and VIP Program Multi Hazards Mitigation Plan: Development Fire/EMS Standards of Coverage: Funding Police Community Calendar: Development Police Officer Recruitment and Hiring Sex Crimes, Violence, Trafficking Storm Water Plan: Development Eden Systems Purchase Orders for All Departments Oil Settlement: Bond Issuance e Meeting/Paperless Agenda for Boards & Commissions OPEB Analysis/PERS Review Annual Update Online Parking Permits Health Insurance Modifications Priority based Budgeting Update Fiscal Health: Live Model Five Year Financial Plan/Fiscal Model Vehicle Replacement: Update Report Sewer Upgrade: Bond Issuance E-payables Implementation New Animal License System Demand based Pricing Parking: Implementation Theater Rental: Evaluation, Policy Direction Liability Insurance Program for Contract Class Instructors Oil Debt Payment Street Paving Program: Update Report CNG Fueling Options Report City Yard Renovation/Toxic Concern Mitigation Sewer Hydro Jetting Contract Council Cameras Solid Waste Collection: Update Report Employee appreciation Program: Enhancements Land and Asset Management Software New Training System for Part-Time Employees Part-Time Employee Recognition AES Rebuild Intervener Site Reuse Special Olympics: Direction 4th of July Regular Holiday Weekend Parking Phase 1: Commercial Zone Smart Parking Purchase Development Process – One Stop Shop Citywide Filming Strategy Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 Police Training Facility, including Firing Range Fire Training Tower Street Improvements Projects Street Sharrows Citywide Conservation Upgrades (LED Lights) South Park Project Phase I Valley Park Playground Resurface/Renovation Surf Legends Memorial Project Protective Bollards on Strand Clark Field and Lawn Bowling electrical Design and ADA Access Outdoor Kiosks: Beach, South Park, Valley Park String Lights on Pier Plaza Signage at Parking Structure Plaza Granite Cubes and Tile Removal Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0776 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Continued from meeting of October 13, 2015) (Community Development Director Ken Robertson) Recommended Options: Direct staff on the desired level of participation and the management priority regarding the City’s role as intervener in the continuing proceedings before the California Energy Commission. Staff recommends consideration of the following two options: 1.Continue the current level of participation and the same priority level as a “management in progress”. 2.Increase participation and public outreach related to the AES project and make it a high priority management item, with direction regarding what other management priority should be changed to allow staff resources to be assigned to this priority, or, allocate funding to hire a consultant to independently monitor and participate in the proceedings representing Hermosa Beach’s interests and provide progress updates and reporting, and advise the City Council on whether additional actions or experts are needed. Discussion: The Council has previously directed staff to in our role as intervenor to support Redondo Beach by monitoring the proceedings and offering support where possible, based on the City’s shared concerns about the various impacts of the new power plant, and Redondo Beach hiring a team of experts that are thoroughly monitoring the proceedings addressing mutual concerns. There was concern expressed at the October 13 meeting that continuing this approach does not sufficiently represent Hermosa Beach’s interests. At the meeting of October 13, the Council directed staff to report back on staff resources and any added costs associated with taking a more active role to include the following: 1.Staff participation in all meetings related to the project 2.Filing status reports monthly as required by CEC in our role as intervenor 3.Enhanced notification of residents of incidents and events related to current operations at the power plant) 4.Keep Council informed of progress of the proceedings Hermosa Beach Printed on 10/22/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0776 5.Provide updates/progress on web site to keep residents informed. (i.e.the current linking to CEC website updates is not providing enough current information) As we noted in the staff report on October 13, staff has been participating in all CEC meetings related to the project including telephonic appearance at status conferences, monitoring the CEC’s project docket, and coordinating with Redondo Beach to provide support where possible, including attending community workshops and participating in joint conference calls with state agencies. Also, although the parties are generally responsible for filing monthly status reports, the City has only filed reports when we have new information that would be helpful to the CEC (such as the City’s response to the natural gas leak which occurred at the site on Friday, August 28, 2015). Council has also been provided periodic updates as the proceedings have evolved when staff has deemed it appropriate. Regarding the resources necessary to be more active in accordance with Council’s motion, staff or a consultant would need to independently monitor and participate in the proceedings with less reliance on Redondo Beach to assure Hermosa Beach’s unique interests are sufficiently and more thoroughly covered. Additional time would need to be devoted to providing progress updates and reporting, advising the City Council, and seeking direction and holding public discussions on whether additional actions or experts are needed to deal with technical issues. Related to the above and the anticipated timing of the proceedings, staff has the following observations: 1.We currently participate in all meetings called by the CEC. 2.It will take very few additional resources to prepare monthly reports that simply state that we have no new information (less than 30 minutes per month). 3.At this early stage in the proceedings, there are limited opportunities for participation (i.e., status conferences and hearings on motions), so a decision now to increase the City’s participation will not likely have an immediate impact. However, more active participation could have greater consequences down the line, when the Energy Commission’s Final Staff Assessment is released and the community workshops begin (which we would attend even if just to monitor) as well as the evidentiary hearings. So, increased participation at this stage is likely manageable with the City Attorney’s current budget and the current priority level for staff. However, additional work hours may be needed in the future for meetings with Redondo’s experts or our own, preparation of evidence and witnesses, drafting briefs and motions in connection with the hearings and likely appearing at the hearings in Sacramento. Without knowing what unique data is available, we cannot predict whether those increased hours will exceed our current budget. 4.Enhanced notification of incidents, keeping Council informed, and managing the web-site all would require additional staff time, and more frequent and consistent monitoring, including possibly on weekends and off-hours to coordinate with the Fire Department if there are incidents, rather than relying on the CEC website that tracks and reports all correspondence regarding the proceedings. Added value to this effort could only be achieved with a dedicated person that monitors all the correspondence and independently determines what is most relevant to Hermosa Beach. Staff estimates that up to 10 hours a week would need to be dedicated from an Analyst, Senior Planner, or equivalent. Assigned in-house staff would have to be reassigned from other priorities. Alternatively, we could hire a consultant or part-time Hermosa Beach Printed on 10/22/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0776 help with experience in environmental and regional planning.. This would require an estimated appropriation for the balance of the fiscal year of $25,000. Fiscal Impact: Staff anticipates the City’s costs to participate in the AES proceedings would be commensurate with its level of involvement, pursuant to direction from Council. Continuing our current participation is within budget. However, staff estimates an additional appropriation of $25,000 would be necessary to support additional temporary staffing to monitor the proceedings more closely and ensure notifications, reporting, and progress updates are timely and thorough, and to provide advice to the City when to engage technical experts or special advice on subject matters that may be unique to Hermosa Beach, which could result in additional costs. For comparison Redondo Beach has spent approximately $600,000 on outside experts and legal costs, with an additional 210,000 budgeted for 2015-16. Attachments: 1. October 13 Staff Report 2. April 28, 2015 Staff Report Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0743 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 13, 2015 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Community Development Director Ken Robertson) Recommended Action: It is recommended that the City Council; 1.Receive and file the information provided with regard to the AES Power Plant (also known as the “Redondo Beach Energy Project”); 2.Provide direction to Staff regarding the desired level of continued participation in proceedings before the California Energy Commission related to the project. Discussion: On November 20, 2012, AES Southland, LLC (AES) submitted an Application for Certification to the California Energy Commission (CEC) seeking permission to construct and operate a power generation facility in Redondo Beach adjacent to the Hermosa Beach border. The proposed power plant is a natural-gas fired, combined-cycle, air-cooled electrical generating facility with a net generating capacity of 496 megawatt (MW), which will replace and be constructed on the site of the AES Redondo Beach Generating Station at 1100 North Harbor Drive, at the intersection of North Harbor Drive and Herondo Street, which serves as the border between Redondo Beach and Hermosa Beach. The plant would utilize 10.5 acres in addition to a 2.2 acre existing switchyard located entirely within the approximately 50-acre footprint of the existing Redondo Beach Generating Station and operating power plant. The CEC has exclusive jurisdiction to certify the construction and operation of the project and accepted AES’s application as “data adequate” on August 27, 2013. The CEC has conducted workshops in Redondo Beach and made a presentation to this Council on December 10, 2013. On July 22, 2014, this Council authorized the City’s formal participation in the proceedings as an “intervenor,” and the City’s petition to intervene was granted in July 2014. Between August 20, 2014 and April 1, 2015, the CEC proceedings were suspended pursuant to a request from AES. During the suspension, AES submitted an alternative mixed use development to the voters of Redondo Beach, which would have eliminated energy production on the site but was rejected by the voters on March 3, 2015. On May 11, 2015, in a meeting continued from April 28, 2015, Council considered two options for Hermosa Beach Printed on 10/8/2015Page 1 of 3 powered by Legistar™ Staff Report REPORT 15-0743 participation in the CEC proceedings: 1) active participation independent of Redondo Beach, which would require a commitment of staff time and retention of technical consultants in order to generate data that would provide meaningful input; or 2) support Redondo Beach by monitoring the proceedings and offering support where possible. Council directed staff to take the latter course of action. Pursuant to that direction, staff has participated in CEC status conferences telephonically, monitored the CEC’s project docket, and coordinated with Redondo Beach to provide support where possible, including attending community workshops and participating in joint conference calls with state agencies. Although the parties are generally responsible for filing monthly status reports, the intervenors typically only file reports when they have new information that would be helpful to the CEC (such as the City’s response to the natural gas leak which occurred at the site on Friday, August 28, 2015). However, Council has been provided periodic updates as the proceedings have evolved. The CEC is continuing to prepare its Final Staff Assessment (FSA), which will inform subsequent community workshops and evidentiary hearings regarding the project. As a result, the CEC is currently focused on gathering technical data regarding the proposed plant and operations. Redondo Beach has presented a wealth of technical information through its expert consultants, including Charles M. Salter Associates, Inc. (Noise) and BlueScape Environmental (Air Quality and Public Health), which includes models and analysis showing the potential impacts of the project on Hermosa Beach neighborhoods. Because the plant is situated on the border between the two cities, a thorough analysis and monitoring will necessarily include those neighborhoods in Hermosa Beach closest to the site. In addition to participating in the CEC proceedings regarding certification, the City has been actively engaged at the local level. On May 26, 2015, the Council adopted a resolution formally opposing the project. Additionally, the City appointed Stacey Armato to serve as its representative on the 17- member AES Task Force established by the Redondo Beach City Council to study and report on preferred zoning and land use alternatives for the AES site. The Task Force will be comprised of 12 representatives from Redondo Beach, an AES representative, Armato, one person from R4: Residents for Responsible Revitalization and one from Voices for Waterfront Vitality. The Redondo Beach city planner, city clerk, a paid facilitator and land use experts will also attend meetings, which are expected to begin soon and last for three months. At this time, Council is considering whether the City’s role in the AES proceedings should change. Given the City’s representation in the CEC proceedings and Redondo Beach Task Force, staff believes that the current level of participation is sufficient. However, this does not preclude the City from introducing evidence at a later time in connection with the workshops and/or evidentiary hearings, should circumstances change. If the City desires to retain experts at a later time to study the project’s unique impacts to Hermosa Beach, Redondo Beach has offered to make its consultants available to the City. If Council determines that the City’s role in the AES proceedings to date is insufficient, it may direct staff to retain expert consultants to perform a number of functions, such as peer review of the work done by Redondo Beach’s experts, analyzing issues unique to Hermosa Beach, etc. However, given the early stage of the CEC proceedings, the City’s inclusion in the studies prepared by Redondo Beach’s consultants, and representation on the Redondo Beach Task Force, it is not clear that an increased investment of resources at this time will yield a significant return. Therefore, it is not Hermosa Beach Printed on 10/8/2015Page 2 of 3 powered by Legistar™ Staff Report REPORT 15-0743 recommended that the City change its level of participation at this time. If the Council is interested, staff can provide copies of the technical data prepared by Redondo Beach and its consultants to date. Fiscal Impact Staff anticipates the City’s costs to participate in the AES proceedings would be commensurate with its level of involvement, pursuant to direction from Council. Attachments: 1.April 28, 2015 Staff Report to City Council re: Options for Continued Participation in CEC Certification of AES Redondo Energy Plant. Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Shahiedah Coates, Assistant City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/8/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff ReportREPORT 15-0345 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 28, 2015 OPTIONS FOR CONTINUED PARTICIPATION IN CALIFORNIA ENERGY COMMISSION CERTIFICATION OF AES REDONDO ENERGY PLANT (Community Development Director Ken Robertson) Recommended Action: It is recommended that the City Council; 1.Receive and file the information provided with regard to the AES Power Plant (also known as the “Redondo Beach Energy Project”); and 2.Provide direction to Staff regarding the desired level of continued participation in proceedings before the California Energy Commission related to the project. Discussion: On November 20, 2012, AES Southland, LLC (AES) submitted an Application for Certification to the California Energy Commission (CEC) seeking permission to construct and operate a power generation facility in Redondo Beach adjacent to the Hermosa Beach border. The proposed power plant is a natural-gas fired, combined-cycle, air-cooled electrical generating facility with a net generating capacity of 496 megawatt (MW), which will replace and be constructed on the site of the AES Redondo Beach Generating Station at 1100 North Harbor Drive, at the intersection of North Harbor Drive and Herondo Street, which serves as the border between Redondo Beach and Hermosa Beach. The plant would utilize 10.5 acres in addition to a 2.2 acre existing switchyard located entirely within the approximately 50-acre footprint of the existing Redondo Beach Generating Station and operating power plant. The CEC has exclusive jurisdiction to certify the construction and operation of the project and accepted AES’s application as “data adequate” on August 27, 2013. The CEC has conducted workshops in Redondo Beach and made a presentation to this Council on December 10, 2013. On July 22, 2014, this Council authorized the City’s formal participation in the proceedings as an “intervenor,” and the City’s petition to intervene was granted in July 2014. Between August 20, 2014 and April 1, 2015, the CEC proceedings were suspended pursuant to a request from AES. During the suspension, AES submitted an alternative mixed use development to the voters of Redondo Beach. If it had passed, Measure B would have eventually eliminated energy Hermosa Beach Printed on 4/23/2015Page 1 of 3 powered by Legistar™ Staff ReportREPORT 15-0345 production on the site. Measure B proved to be a controversial and divisive proposition which the voters rejected on March 3, 2015. According to media reports, Redondo Beach may be evaluating the extent to which it will actively participate in future CEC proceedings related to the project due to developments during the Measure B campaign. However, as of the date of this report, the City of Redondo Beach has not officially altered its position. On April 10, 2015, the CEC held a status conference to evaluate the status of the project in light of the failure of Measure B and to establish a schedule of future proceedings, including preparation of a Final Staff Assessment, evidentiary hearings, and community workshops. AES sought an accelerated schedule, to which the City and the City of Redondo Beach objected. The South Coast Air Quality Management District (“SCAQMD”) advised that it may need to hold a hearing regarding the air quality impacts of the project before it can issue its Preliminary Determination. The CEC takes the SCAQMD’s Preliminary Determination into consideration in deciding whether to approve the project. In addition to the SCAQMD, the CEC has yet to receive reports from other advisory agencies, such as the California Coastal Commission, regarding the project. The CEC directed the parties to submit a status report on April 24, 2015 and deferred scheduling future proceedings until the status report is received. In the interim, the CEC advised the parties, intervenors and the public to reengage active participation in the proceedings since the suspension has been lifted. Project Concerns: The July 22, 2014 staff report on this item details major concerns regarding the project. Options for Participation: Since the suspension of the CEC proceedings regarding the project has been lifted, staff seeks direction regarding the City’s continued involvement. Option 1: Active Participation Independent of Redondo Beach Because the City is an intervenor, it is a party to the proceedings with the same rights, responsibilities and obligations as any other party. The City can testify and present evidence and witnesses and cross-examine witnesses from all other parties at CEC hearings. As an intervenor, the City’s comments and testimony bear the weight of evidence; therefore, the City may need to commit staff time, hire technical consultants, and invest other resources to establish evidence of impacts from the project. Further, the City will incur legal costs in connection with preparation of briefs and other documents filed with the CEC. Council could determine that the impacts to Hermosa Beach are sufficient to justify continued active participation as an intervenor regardless of whether Redondo Beach continues to actively participate in the proceedings. If the City pursues this option and Redondo Beach remains an active intervenor, the City could continue to take a position in support of Redondo Beach, relying on evidence established by Redondo Beach’s experts. Redondo Beach has identified consultants available to assist in analyzing potential impacts, which it has offered to make available to reduce Hermosa Beach Printed on 4/23/2015Page 2 of 3 powered by Legistar™ Staff ReportREPORT 15-0345 the City’s potential costs of participation. However, if the City pursues this option and Redondo Beach ceases its active participation, the City’s costs would significantly increase due to the need to retain its own consultants. Option 2: Support Redondo Beach As directed by this Council, the City’s participation to date has been limited to monitoring the proceedings and testifying in support of Redondo Beach before the CEC. Council could determine that the efforts of Redondo Beach are sufficient to inform the CEC’s decision and that separate involvement by the City should be limited to instances in which the City can show that the project will have particular impacts on the City. Under this option, the City will incur minimal costs by relying on Redondo Beach’s consultants. If Redondo Beach suspends its active participation in the proceedings, the City could suspend its participation as well. Fiscal Implications: Staff anticipates the City’s costs to participate in the AES proceedings would be commensurate with its level of involvement, pursuant to direction from Council. Attachments: 1. July 22, 2014 Staff Report to City Council re: AES Redondo Beach Power Plant. Respectfully Submitted by: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Shahiedah Coates, Assistant City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 4/23/2015Page 3 of 3 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0755 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 CIP 14-173 8TH STREET IMPROVEMENTS PROJECT - APPROVAL OF A CONCEPTUAL DESIGN ALTERNATIVE AND RECOMMENDATION TO APPROVE AMENDMENT NO. 1 FOR ADDITIONAL CONSULTING SERVICES WITH HARRIS & ASSOCIATES (PUBLIC WORKS DIRECTOR ANDREW BROZYNA) Subject: CIP 14-173 8th Street Improvements Project Recommended Action: It is recommended that the City Council: 1.Approve Conceptual Design Alternative No.1; 2.Direct staff to design the proposed sidewalk improvements to minimum allowable widths (in compliance with Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right- of-way); 3.Approve Amendment No. 1 to provide professional engineering services for Tasks 3 through 6 of the Harris & Associates proposal dated January 6, 2016; 4.Authorize the Director of Public Works to make changes as necessary within the approved design budget. Background: 8th Street is a two-lane east-west roadway providing vital access to the beach community.Further east,outside of the project limits,8th Street connects to the Pacific Coast Highway and its westerly terminus is on the beach,which makes 8th Street an important pedestrian corridor.8th Street has on -street parking which must be maintained at current levels to the extent possible. The existing street has several discontinuous sections of sidewalk and sections where the abutting residences encroached into City right-of-way.There are sections where less than the minimum Americans with Disabilities Act (ADA)accessible width is available due to obstructions such as but not limited to residential landscaping and patio improvements,as well as power poles and utility Hermosa Beach Printed on 10/22/2015Page 1 of 6 powered by Legistar™ Staff Report REPORT 15-0755 not limited to residential landscaping and patio improvements,as well as power poles and utility boxes.Most of the curb ramps are not ADA compliant,and in some locations there are no curb ramps.The right-of-way width is 60 feet along 8th Street from Hermosa Avenue to Loma Drive;east of Loma Drive it narrows to 40 feet. On March 10,2015 the City Council awarded a Professional Services Agreement to Harris and Associates (Harris)to provide three conceptual design options,with corresponding cost estimates, which will provide one or more accessible paths per option in accordance with ADA along 8th Street between Hermosa Avenue and Valley Drive,a length of approximately 1,550 feet.Each option is to consider the construction of new sidewalks with curb and gutter,ADA ramps and crosswalk improvements,preservation of existing parking where possible,driveway approach improvements as needed, and relocation of power poles and other sidewalk obstructions as required. The 8th Street Sidewalk Improvements project is identified by City Council as a top priority project in the Strategic Plan. On October 13,2015 staff and Harris presented the three conceptual design options to Council. Potential project costs,public safety,and impacts to homeowners with encroachments on City right- of-way were concerns shared by City Council and discussed at the meeting.Depending on the design alternative selected,impacts to some homeowners will be unavoidable.The impacts would require homeowners to remove landscaping,patios,and whatever else is located in the City right-of- way. Staff recommended design Alternative No.1 at the October 13 Council meeting.This alternative is the most expensive to construct and would impact the largest number of homeowners;however,it provides the most public safety of the three options.Harris and staff stated that project costs and impacts to property owners can be minimized yet still achieve desired public safety improvements by designing for minimum recommended widths for pedestrian facilities in the public right-of-way. The staff report dated October 13,2015 requested the appropriation of $28,954 from the Capital Improvement Fund,however there is $188,917 available in the General Fund due to mandated cost revenue appropriated on July 28,2015 by Council to the 8th Street Improvement Project.As a result, the request for additional appropriation has been removed. Analysis: Sidewalk Widths:Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right-of- Way (PROWAG)for sidewalk width (including curb width)range from 4.5 feet to 5.5 feet depending on various factors and field conditions.ADA standards require a minimum sidewalk width of 3.5 feet (including curb width);however,current ADA sidewalk design standards are presently under review and it is likely that ADA minimum width requirements may be increased to minimum PROWAGHermosa Beach Printed on 10/22/2015Page 2 of 6 powered by Legistar™ Staff Report REPORT 15-0755 and it is likely that ADA minimum width requirements may be increased to minimum PROWAG standards in the near future.To meet current and future requirements,best practices recommend designing to PROWAG standards. The City right-of-way width from existing face-of-curb to adjacent property limits on 8th Street vary from about 6 feet to 10 feet on both sides of the street.Council may choose to reclaim and build out the entire City right-of-way between the face-of-curb and adjacent property lines or only reclaim the right-of-way needed to accommodate minimum PROWAG design standards for sidewalk width. Designing for the minimum width will reduce the number of properties inconvenienced and lower the overall project costs,but still provide the same level of desired public safety improvements.The exact number of properties impacted is dependent on the design alternative selected and after more research and a detailed survey is completed during the design stage of this project. Staff recommends Council direct staff to design the proposed sidewalk improvements to minimum allowable PROWAG widths. Design Alternatives:The three design alternatives for providing pedestrian access on 8th Street between Hermosa Avenue and Valley Drive are as follow: Alternative No.1:This alternative provides continuous ADA accessible paths on both sides of the street (refer to Attachment 1,Concept Design Exhibit -Alternative 1).It also provides more pedestrian safety,friendly sidewalks,and may encourage more walking due to increase in available walkable surface on both sides of the street and obviously clearer pathway.However,this alternative requires removal of nonconforming private encroachments on both sides of the right-of-way,and the possibility of revoking one to two current Residential Encroachment Permits,to provide safe pedestrian access and a clear ADA accessible path in the public right-of-way.This alternative will require homeowners to remove landscaping,patios,and whatever else located in the City right-of- way.This option does not require the relocation of power poles,nor is there a loss of on-street parking. After another field visit and review of currently available documentation for this project,it was determined that approximately 18 properties could be impacted (to various degrees)assuming this alternative is designed to minimum PROWAG sidewalk width.Up to 28 (26 nonconforming encroachments plus two permitted encroachments)properties will be impacted if the full City right-of- way width is reclaimed.The estimated design and construction costs for this option are approximately $940,000 based on improving the entire right-of-way.Estimated costs fall to about $826,000 for improvements designed to minimum allowable PROWAG standard widths. Alternative No.2:This alternative provides a continuous ADA accessible path on only one side of the street (refer to Attachment 2,Concept Design Exhibit -Alternative 2).Although fewer privateHermosa Beach Printed on 10/22/2015Page 3 of 6 powered by Legistar™ Staff Report REPORT 15-0755 the street (refer to Attachment 2,Concept Design Exhibit -Alternative 2).Although fewer private encroachments would be affected,this alternative increases risk to pedestrians and physically disabled individuals crossing the street to get to the side that has been improved with sidewalks and an ADA accessible path.Both the north side of the street and the south side were evaluated for the proposed improvements.The north side of the street is preferred since it requires the removal of fewer private encroachments than would the south side.This option does not require the relocation of power poles, nor is there a loss of on-street parking. As few as 4 properties may be impacted assuming this alternative considers the development of the north side,and designed for minimum PROWAG sidewalk width.Up to 10 properties will be impacted if the full City right-of-way width is reclaimed for the north side.The estimated design and construction costs for the development of the north side of the street are approximately $606,100 based on improving the entire right-of-way.Estimated costs fall to about $521,000 for improvements designed to minimum allowable PROWAG standard widths. Alternative No 3:This option does not require the clearing of nonconforming private encroachments in the public right-of-way.To achieve this,a continuous ADA accessible path is provided on alternating sides of the street requiring pedestrians cross the street twice at mid-block crosswalks when traveling the entire length of the street (refer to Attachment 3,Concept Design Exhibit - Alternative 3).Similarly to Alternative No 2,this option increases risk to pedestrians and physically disabled individuals crossing the street to get to the side that has been improved with sidewalks and an ADA accessible path.This option does not require the relocation of power poles,nor is there a loss of on-street parking.The estimated design and construction costs for the development of this option are approximately $469,400. Recommendation of Alternative No.1:Although this option does require the removal of more encroachments than the other alternatives presented,staff is recommending the approval of Alternative No.1 since it enhances the pedestrian experience and safety of residents and visitors as well as providing an ADA accessible path on both sides of the street. Per Hermosa Beach Municipal Code,Nonconformance of Encroachment Section 12.16.130 A,the City can revoke an existing encroachment permit or require the removal of the encroachment for any reason of public improvement,which requires access to the encroachment area.Although this may create a temporary inconvenience to the homeowners encroaching on City right-of-way,according to Federal High Way Administration (FHWA),“Pedestrian crashes are 1.2 times as great on streets with sidewalks on one side verses both sides”.Therefore,this alternative will lower the risk of accident. The cost for the improvement is within a reasonable range and is in line with the estimated cost to complete the project per the Capital Improvement Program for CIP 14-173. Undergrounding Overhead Utilities:None of the alternatives require the undergrounding of the overhead utilities on 8th Street.Should undergrounding be considered,the estimated constructionHermosa Beach Printed on 10/22/2015Page 4 of 6 powered by Legistar™ Staff Report REPORT 15-0755 overhead utilities on 8th Street.Should undergrounding be considered,the estimated construction cost is approximately $3,200,000 and must be completed prior to constructing the proposed sidewalk improvements.It will take about 5 years to accomplish the undergrounding phase.Currently there is about $129,000 of Tariff Rule 20A funds available to the City for qualifying undergrounding projects. The remaining amount would have to be funded by the City or by creation of a Utility Undergrounding Assessment District (Rule 20B)by the residents on 8th Street.Since undergrounding is not necessary to achieve the desired accessibility,and considering the costs and time associated with this task, undergrounding the overhead utilities is not recommended. Notification and Preparation for Removal of Nonconforming Private Encroachments:The process for removal of the encroachment includes advanced City notification to the property owner requiring the removal by a specified date.Costs for removal are typically the responsibility of the property owner.It is possible that a property owner fails to meet the request by the specified date,or at all.Under these circumstances,the City may take action to remove the improvements and later seek reimbursement from owners for these costs.Assuming Council selects staff’s recommended alternative (Alternative No.1)or another alternative requiring the removal of encroachments;this will become a component of the project that will require additional details to be considered and resolved before the project enters into the construction phase. Next Steps:With completion of the preliminary engineering phase,and upon Council’s selection of an alternative conceptual design,staff is prepared to begin the next phase of this project starting with the preparation of Plans,Specifications,and Estimates (PS&Es).The Harris proposal (Attachment 4),dated January 6,2015,provided for other tasks in addition to the preliminary engineering work that the firm was initially awarded a Professional Services Agreement (PSA)for.The additional tasks (Tasks 3 through 6)include the preparation of PS&Es (Task 3);Utility Notification (Task 4);Public Awareness (Task 5);and Pre/Post Construction Assistance (Task 6).Tasks 3 through 6 from Harris’s proposal were submitted in conformance with the City’s Request for Proposal to prospective consultants for this project.Amending Harris’s professional services agreement to provide services on the remaining tasks was contingent on availability of funds,staff’s satisfaction of the consultant’s work, and Council’s selection of a design alternative. Staff is satisfied with the work performed to date by Harris &Associates.Staff negotiated with Harris for consultant services to complete tasks 3 through 6 for the not to exceed amount of $120,000. Therefore,staff recommends Council approve Amendment No.1 (Attachment 5)increasing the existing contract with Harris from $64,940 to a not to exceed amount of $184,940. Fiscal Impacts: A title report for each parcel with a nonconforming private encroachment may be needed for the development of the project PS&Es.Title reports provide unknown easement and encroachment information that could assist with the design phase.Up to 28 title reports may be needed for thisHermosa Beach Printed on 10/22/2015Page 5 of 6 powered by Legistar™ Staff Report REPORT 15-0755 information that could assist with the design phase.Up to 28 title reports may be needed for this project.The approximate cost for each title report is about $2,000 per parcel.Up to $56,000 may be needed to cover these costs. The proposed budget costs include $120,000 for Amendment No.1 plus $56,000 for title reports for a total amount of $176,000. This amount is within the available project budget of $335,963. Funding for the overall project will be addressed at Midyear Budget Review.The estimated amount for Alternative 1,ranging from $826,000 to $940,000,is consistent with the estimate used in the 5 Year Capital Improvement Program ($1,040,000).Funds will likely come from the Capital Improvement Fund. Attachments: 1.Concept Design Exhibit - Alternative 1 2.Concept Design Exhibit - Alternative 2 3.Concept Design Exhibit - Alternative 3 4.Harris Proposal dated January 6, 2015 5.Amendment No. 1 w/ Harris cost proposal for Tasks 3 through 6 6.Harris Presentation (Presented to Council on October 13, 2015) Respectfully Submitted by: Andrew Brozyna, P.E., Director of Public Works / City Engineer Legal Review: Mike Jenkins, City Attorney Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 6 of 6 powered by Legistar™ Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 Attachment 4 FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE CIP 14-173 8TH STREET IMPROVEMENTS PROJECT This First Amendment to Agreement for Professional Services to provide Design and Engineering Services for CIP 14-173 (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Harris and Associate Inc. (“Consultant”) as of October 27, 2015. RECITALS A.City and Consultant are parties to that Agreement for Professional Services to provide Preliminary Engineering Services for the CIP 14-173 dated March 10, 2015 (the “Agreement”) by which City engaged Consultant to provide Preliminary Engineering Services for CIP 14-173 for 8th Street. B.City and Contractor now desire to amend the Agreement in order to expand the scope of services and increase the compensation by a commensurate amount. NOW, THEREFORE,in consideration of the foregoing, the Agreement is amended as follows: 1.Section 1(c) of the Agreement is amended to read as follows: As additional consideration, City agrees to pay Consultant an amount not to exceed $184,940.00 for Consultant’s services, unless otherwise specified by written amendment to this Agreement. 2. Exhibit A is amended by adding additional services as shown in the attached Exhibit A, which shall replace the Exhibit A attached to the Agreement in its entirety. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF HERMOSA BEACH CONSULTANT ___________________________________________________________ Mayor Harris and Associates Inc., Consulting ATTEST:APPROVED AS TO FORM: ____________________________________________________________ Elaine Doerfling, City Clerk Michael Jenkins, City Attorney PRESENTATION TO CITY COUNCIL FOR 8TH STREET IMPROVEMENTS CIP 14-173 October 13, 2015 Attachment 6 AGENDA Project Background Project Goals Existing Conditions Conceptual Design Exhibits (3 alternatives) •Alternative #1: Continuous Sidewalk on Both Sides •Alternative #2: Continuous Sidewalk on One Side (North Side) •Alternative #3: Continuous Sidewalk on Alternating Sides Project Costs Schedule Milestones Questions & Answers Attachment 6 PROJECT BACKGROUND 8th Street, from Hermosa Avenue to Valley Drive Substantial pedestrian activity with significant barriers to public travel Harris & Associates evaluated three (3) conceptual design alternatives to provide a continuous ADA accessible path Attachment 6 PROJECT GOALS Provide safest route for pedestrian access Improve Walkability Design & Construct ADA- compliant continuous sidewalk Design & Construct ADA- compliant curb ramps Attachment 6 EXISTING CONDITIONS Discontinuous and/or missing sidewalk Attachment 6 EXISTING CONDITIONS Private Encroachments into Public Right of Way Attachment 6 EXISTING CONDITIONS Curb ramps: non-compliant with latest ADA standards Attachment 6 ALTERNATIVE 1: CONTINUOUS SIDEWALK ON BOTH SIDES Attachment 6 ALTERNATIVE 2: CONTINUOUS SIDEWALK ON ONE SIDE (NORTH) Attachment 6 ALTERNATIVE 3: CONTINUOUS SIDEWALK ON ALTERNATING SIDES Attachment 6 NO IMPACTS TO ON-STREET PARKING Impacts parking on non-conforming setbacks / driveways Attachment 6 RECOMMENDATION FOR FINAL DESIGN Staff recommends Alternative 1 because: Safest route for pedestrian accessibility Encourages more walking due to increase in available walkable space and obvious clearer pathways Note: Undergrounding of existing overhead utilities may be considered for Alternative 1, but would likely delay the project for construction and is considered cost prohibitive. Attachment 6 PROJECT COSTS PRELIMINARY OPINION OF PROBABLE COSTS ALTERNATIVE 1 Continuous Sidewalk on Both Sides ALTERNATIVE 2 Continuous Sidewalk on One Side (North) ALTERNATIVE 3 Continuous Sidewalk on Alternating Sides Construction (See *Note below) $ 591,300 ± $ 357,400 ± $ 269,800 ± Program Delivery (“Soft Costs” including Final Engineering and CM / PM) $ 348,700 ± $ 248,700 ± $ 199,600 ± GRAND TOTAL OF PROBABLE COSTS $ 940,000 ± $ 606,100 ± $ 469,400 ± Attachment 6 SCHEDULE MILESTONES TASK COMPLETE BY Select Preferred Alternative for Final Design….. Oct 2015 Final Design…………….......................................... Apr 2016 Construction……………………………….………… Nov 2016 Attachment 6 Questions & Answers Attachment 6 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Memorandum TO: Mayor and City Council From: Homayoun Behboodi, Associate Engineer DATE: October 27, 2015 RE: Item 6f Supplemental – CIP 14-173 8th Street Improvement Project This memo is to provide the City Council with Exhibit A for Attachment 5 - Amendment No. 1 w/ Harris cost proposal for Tasks 3 through 6. Exhibit A is unchanged from the one presented at the October 13th Council meeting and was inadvertently excluded from Attachment 5. Attachment 5 Attachment 5 Attachment 5 Attachment 5 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0770 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 VACANCIES - BOARDS AND COMMISSION PUBLIC WORKS COMMISSION UNEXPIRED TERM ENDING OCTOBER 31, 2018 (City Clerk Elaine Doerfling) Recommended Action: It is recommended that the City Council choose one of the following options regarding the open seat on the Public Works Commission: 1)Appoint (without interview) the sole applicant to fill the vacancy; 2)Schedule an interview for a time certain prior to the next meeting; or 3)Direct the City Clerk to re-advertise for additional applications. Background: At its meeting of September 22, the City Council scheduled applicant interviews for 5:30 p.m. October 27 and directed the City Clerk to re-advertise/re-open the filing period until October 20, due to the length of time (five weeks) until the scheduled interviews. One of the two applicants withdrew his application (see attached) yesterday, and no additional applications were received before yesterday’s extended filing deadline. This seat has been vacant for over three months (since former commissioner Rob Saemann was appointed July 14 to the Planning Commission). Given the need to expand the time allotted for the October 27 closed session and the fact that we now have only one applicant (Kathy Dunbabin), it made sense to cancel the scheduled interview. Attachments: 1. Letter of withdrawal 2. Public Works application Submitted by: Elaine Doerfling, City Clerk Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0748 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of October 27, 2015 MAYOR PRO TEM FANGARY REQUESTS THAT CITY COUNCIL EVALUATE AND CONSIDER HAVING THE CITY OF HERMOSA BEACH ORGANIZATIONAL CHART (ATTACHED HERETO) POSTED ON THE WALL OF THE CITY COUNCIL CHAMBERS TO BETTER INFORM THE ELECTORATE OF THE CITY’S ORGANIZATION STRUCTURE AND THE VARIOUS COMMISSIONS AND DEPARTMENTS.(Continued from meeting of October 13, 2015) Hermosa Beach Printed on 10/22/2015Page 1 of 1 powered by Legistar™ ELECTORATE CITY COUNCIL PLANNING COMMISSION PUBLIC WORKS COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS PARKS & RECREATION ADVISORY COMMISSION CITY TREASURER CITY MANAGER COMMUNITY RESOURCES HUMAN RESOURCES/ RISK MANAGEMENT FINANCE COMMUNITY DEVELOPMENT FIRE POLICE PUBLIC WORKS CITY ATTORNEY Parks & Recreation Facilities Management Cultural Recreational Athletic Programming Special Events ENGINEERING Plan Checks Field Inspection Code Enforcement Encroachments Traffic Engineering Traffic Signals Traffic Signage Speed Survey Capital Improvement Program MAINTENANCE Landscaping Irrigation Streets Sewers Storm Drains Building Maint. Vehicle Maint. Enforcement Investigation Detention Emergency Dispatch Reserves Records Bureau Crossing Guard Special Investigations COMMUNITY SERVICES Parking Enforcement Animal Control Meter Maintenance Fire Suppression Fire Prevention Rescue Public Education Paramedics Disaster Preparedness Reserves Plan Checking Ambulance Transportation Investigations HUMAN RESOURCES Recruitment Training Labor Relations RISK MANAGEMENT Workers’ Comp Liability Claims City Insurance Secretarial Support FINANCE ADMINISTRATION Budget Accounting Payroll FINANCE CASHIER Citation Processing Animal Licenses Parking Permits Business License Bus Passes BUILDING AND SAFETY Plan Checking Field Inspection Code Enforcement PLANNING Current Planning Advanced Planning Sustainability Planning Environmental Assessment Land Use Entitlements Enforcement CITY CLERK CITY PROSECUTOR EMERGENCY PREPAREDNESS ADVISORY COMMISSION CITY OF HERMOSA BEACH ORGANIZATIONAL CHART Violent Crimes Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change Murder 0 0 0 0.0%0 0 0 0.0%0 0 0 0.0% Sex Crimes 1 1 0 0.0%1 0 1 N.C 7 5 2 40.0% Robbery 0 4 -4 -100.0%0 1 -1 -100.0%9 9 0 0.0% Aggravated Assaults 1 6 -5 -83.3%1 3 -2 -66.7%21 18 3 16.7% Simple Assault 5 6 -1 -16.7%5 8 -3 -37.5%43 66 -23 -34.8% Total Violent Crimes 7 17 -10 -58.8%7 12 -5 -41.7%80 98 -18 -18.4% Property Crimes Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change Burglary 7 10 -3 -30.0%7 11 -4 -36.4%101 73 28 38.4% Theft 43 46 -3 -6.5%43 38 5 13.2%342 304 38 12.5% Auto Theft 5 3 2 66.7%5 3 2 66.7%30 25 5 20.0% Total Property Crimes 55 59 -4 -6.8%55 52 3 5.8%473 402 71 17.7% Total Part I Crimes 62 76 -14 -18.4%62 64 -2 -3.1%553 500 53 10.6% Arrests Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change DUI 10 6 4 66.7%10 7 3 42.9%73 137 -64 -46.7% Adult 58 70 -12 -17.1%58 66 -8 -12.1%537 682 -145 -21.3% Juvenile 1 0 1 N.C.1 1 0 0.0%4 5 -1 -20.0% Citations Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change Misdemeanor 57 53 4 7.5%57 77 -20 -26.0%613 852 -239 -28.1% Muni Code 17 45 -28 -62.2%17 85 -68 -80.0%484 650 -166 -25.54% Traffic 151 131 20 15.3%151 200 -49 -24.5%1329 1717 -388 -22.60% Parking 4396 6203 -1807 -29.1%4396 5540 -1144 -20.6%46959 56478 -9519 -16.9% Animal Control 0 1 -1 -100.0%0 1 -1 -100.0%5 13 -8 -61.5% Traffic Accident Reports Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change Fatal 0 0 0 0.0%0 0 0 0.0%1 0 1 N.C. Injury 4 8 -4 -50.0%4 6 -2 -33.3%48 37 11 29.7% Non-Injury 28 30 -2 -6.7%28 19 9 47.4%214 212 2 0.9% Calls For Service Sep Aug Diff % Change 2015 2014 Diff % Change 2015 2014 Diff % Change Calls For Service 2474 2730 -256 -9.4%2474 2447 27 1.1%22626 23378 -752 -3.2% Parking 260 263 -3 -1.1%260 222 38 17.1%2190 2323 -133 -5.7% Animal Control 135 125 10 8.0%135 129 6 4.7%948 1030 -82 -8.0% INCREASE N.C. Not Calculable. To calculate the percentage change you use Time 1 - Time 2/Time2= a number x100= Percentage change. You cannot divide any number by 0 and receive a valid number Respectfully Submitted to: City Manager Tom Bakaly Approved by: Chief Sharon Papa Prepared by: Jenette Osborne As in all statistical comparisons, caution should be exercised in interpreting percent changes. When smaller numbers are compared the result is a greater percentage change; in other words, a more dramatic result is achieved. *Due to change in reporting processes there may be a variation in previously reported statistics 2015 September YTD 2015 September YTD 2015 September YTD 2015 September YTD 2015 September YTD Hermosa Beach Police Department Monthly Part I Crime Statistics September 2015 2015 September YTD