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11/10/15
Tuesday, November 10, 2015 6:00 PM Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Carolyn Petty Mayor Pro Tem Hany Fangary Councilmembers Michael DiVirgilio Peter Tucker Regular Meeting Agenda Study Session: Street Paving Program and Gould Avenue Regular Meeting - 7:00 PM Executive Team Viki Copeland, Finance Director Andrew Brozyna, Public Works Director Pete Bonano, Interim Fire Chief Vanessa Godinez, Human Resources Manager Ken Robertson, Community Development Director Sharon Papa, Police Chief City Clerk Elaine Doerfling City Treasurer Karen Nowicki City Attorney Mike Jenkins Tom Bakaly, City Manager November 10, 2015City Council Regular Meeting Agenda 6:00 P.M. – STUDY SESSION CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION 1.REPORT 15-0806 STREET PAVEMENT MANAGEMENT PLAN AND GOULD AVENUE STUDY SESSION (Public Works Director Andrew Brozyna) Recommendation:Staff recommends: 1. Resurfacing Gould Avenue as part of CIP 15-129; 2. Consider creating an annual Slurry Seal program to slurry seal streets separate from the annual street improvements projects (This will allow for lower prices, will help in maintaining the PCI of the streets at a higher level and will help minimize the construction impact to residents but separating the projects); 3. Updating the Pavement Management Plan (PMP) and approach to rehabilitating and maintaining the City streets (A new PMP is needed to accurately access the current condition of the City's street network); 4. Preparation of a new Sewer Master Plan to update the existing outdated and incomplete plan (Having a current Sewer Master Plan is imperative for maintaining the City's sewer system and coordinating the sewer repairs prior to any street paving project); and, 5. Returning In February 2016 with a comprehensive plan that integrates Street, Sewer and Storm Water Improvements. PUBLIC COMMENT ADJOURNMENT OF STUDY SESSION Page 2 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers: Network ID: CHB-Guest Password: chbguest Written materials pertaining to matters listed on the agenda of a regular City Council meeting must be submitted by noon of the Tuesday, one week before the meeting in order to be included in the agenda packet (tentative future agendas can be found as Item 2c in every regular agenda packet). However, written materials received after that deadline will nonetheless be posted under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email and provided to the City Council and the public at the meeting. Written materials may be sent to the City Manager's office at anny@hermosabch.org. The City Manager's office makes every effort to add supplemental items to the online agenda up to the time of the meeting but in some cases, supplemental items submitted after 2:00 p.m. on the meeting date may not be added to the online agenda until the day after the meeting. Persons who wish to address an issue of general nature (not pertaining to matters listed on the agenda) to the City Council for the official record may submit written material to the Council in lieu of or in addition to speaking under the Public Participation section of the meeting. Such written correspondence must be delivered to the City Clerk's office (cityclerk@hermosabch.org) or the City Manager's office (anny@hermosabch.org) by noon of the Tuesday, one week before the regular Council meeting in order to be included in the agenda packet. Emails to the City Council may be sent to citycouncil@hermosabch.org To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 3 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)15-0781 UPDATE ON OPEN GOV REPORTING SOFTWARE - TRANSPARENCY IN GOVERNMENT b)15-0782 PIER PLAZA LIGHTS UPDATE c)15-0783 EL NINO UPDATE PROCLAMATIONS / PRESENTATIONS a)15-0784 SWEARING IN OF NEW POLICE OFFICER MATTHEW RUSHTON b)15-0785 CHAMBER OF COMMERCE PRESENTS DONATION CHECKS TO HERMOSA BEACH NON-PROFITS c)15-0786 LEADERSHIP HERMOSA BEACH RECOGNIZES EMERGING LEADERS PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda as a business item. 1. ORAL AND WRITTEN COMMUNICATIONS: This is the time for members of the public to address the City Council on any items within the Council's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Miscellaneous Items and Reports – City Manager and Other Matters), or to request the removal of an item from the consent calendar. Public comments on the agenda items called Miscellaneous Reports and Other Matters will only be heard at this time. Comments on public hearing items are heard only during the public hearing. Members of the audience may also speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, Page 4 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda 3) during discussion of items appearing under Municipal Matters. Comments from the public are limited to three minutes per speaker. The City Council acknowledges receipt of the written communications listed below. No action will be taken on matters raised in written communications. The Council may take action to schedule issues raised in oral and written communications for a future agenda. Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. a)15-0788 LETTER FROM DEAN FRANCOIS DATED OCTOBER 26, 2015 REGARDING BAR EMPLOYEES BEING REQUIRED TO WEAR CAMPAIGN HATS Recommendation:To receive and file the written communication from Dean Francois. Letter from Dean Francois.docxAttachments: b)15-0790 LETTER FROM JIM SULLIVAN DATED NOVEMBER 1, 2015 REGARDING OFFSHORE WIND FARM IN HERMOSA BEACH Recommendation:To receive and file the written communication from Jim Sullivan. Letter from Jim Sullivan.docxAttachments: 2. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 4, with public comment permitted at that time. a)REPORT 15-0808 MEMORANDUM REGARDING CITY COUNCIL MINUTES Recommendation:It is recommended that the City Council receive and file the memorandum regarding City Council minutes. b)REPORT 15-0794 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:To ratify the following check registers. 10-22-15 10-27-15 10-29-15 Attachments: c)REPORT 15-0791 TENTATIVE FUTURE AGENDA ITEMS Recommendation:To receive and file the tentative future agenda items. Tentative Future Agenda.docAttachments: d)REPORT 15-0793 ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF AUGUST 31, 2015 Recommendation:To receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of August 31, 2015. Page 5 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda 08-31-15 EPAC Minutes_FINAL.pdfAttachments: e)REPORT 15-0801 AWARD OF CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT TO CONSTRUCT CIP NO. 15-129 STREET IMPROVEMENTS VARIOUS LOCATIONS (Director of Public Works, Andrew Brozyna, P.E.) Recommendation:It is recommended that the City Council: 1. Award the Construction Contract for CIP Project No. 15-129 Street Improvements Various Locations to All American Asphalt for the base bid amount of $715,823.50 and for the Additive Alternate for Gould Avenue for the bid amount of $315,011.50 for a total Contract amount of $1,030,835. 2. Authorize a project budget of $360,793 in addition to the total contract amount in recommendation #1, to include geotechnical / materials testing, public works inspection, and a 20% construction contingency. 3. Authorize the Mayor to execute the Contract and the City Clerk to attest subject to approval by the City Attorney; 4. Adopt the attached resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 15-129 STREET IMPROVEMENTS - VARIOUS LOCATIONS PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT"; 5. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Attachment 1_Draft Project Resolution Attachment 2_Bid Proposal Documents Attachment 3_Draft Agreement with Contract Attachments Attachments: f)REPORT 15-0789 SUBJECT: FINAL MAP NO. 72838 (C.U.P. CON NO. 14-8, PDP NO. 14-9) LOCATION: 438 HERMOSA AVENUE APPLICANT(S): ROGER HEINZ REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommendation:Staff recommends approval of Final Parcel Map No. 72838 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. 438 Hermosa Avenue Resolution.docxAttachments: Page 6 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda g)REPORT 15-0779 PURCHASE OF EQUIPMENT FOR POLICE DEPARTMENT (Police Chief Sharon Papa) Recommendation:Staff recommends that Council: 1. Authorize the purchase of one (1) message board/speed trailer in the amount of $21,020.65 to replace existing equipment that has exceeded it useful life; and 2. Appropriate an additional $2,088.65 from the Fiscal Year 2015-2016 Equipment Replacement Fund. SalesQuote_45221.pdf SOLE SOURCE TMI.PDF Attachments: h)REPORT 15-0802 ADOPTION OF RESOLUTION TO SUSTAIN THE PLANNING COMMISSION DECISION TO AMEND THE CONDITIONAL USE PERMIT FOR A RESTAURANT WITH ON-SALE ALCOHOL AND OUTDOOR DINING AT 1220 HERMOSA AVENUE (“LAUREL TAVERN”) (Community Development Director Ken Robertson) Recommendation:1. To adopt the attached resolution to amend the Conditional Use Permit, including a modification to condition #2 regarding hours of operation. 2. Direct staff to charge only for direct city costs if the applicant files an application to partially reinstate late night hours after one year of operation. Resolution Sustaining Pl. Comm. Decision (Alt 1).pdfAttachments: 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE 6. MUNICIPAL MATTERS a)REPORT 15-0803 COMMUNITY CHOICE AGGREGATION (CCA) CONTRACT-LANCASTER (Environmental Analyst Kristy Morris) Page 7 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda Recommendation:Staff recommends that: 1)City Council direct staff to continue exploring two opportunities for implementing Community Choice Aggregation (CCA) in Hermosa Beach: (1) the Los Angeles County CCA model, and (2) Lancaster Choice Energy CCA model; 2)Transfer $77,000 of prospective expenditures to a newly established account and to utilize funds to contract with the City of Lancaster to prepare an implementation plan, which will include a feasibility study, for the City of Hermosa Beach CCA as described in the attached scope of work; and, 3)Adopt Agreement for Consulting Services by and between the City of Hermosa Beach and the City of Lancaster. Howard Choi Email.pdf Lancaster Agreement.pdf Attachments: b)REPORT 15-0787 RECOMMENDATION TO REPLACE DUNCAN PAY-BY-SPACE METERS IN LOT A LOT B, AND LOT C, AND CONSIDERATION OF INSTALLATION OF METERS IN GREEN ZONE SPACES ON HERMOSA AVENUE AND PIER AVENUE IN THE DOWNTOWN AREA (Police Chief Sharon Papa) Recommendation:Staff recommends that Council: 1. Authorize the purchase and installation of (14) IPS Pay-by-Space with Receipt meters in Lot A, Lot B, and Lot C and appropriate funds in the amount of $104,682 in the Equipment Replacement fund. 2. Provide direction for installation of meters in green curb parking zone as identified by Ordinance 13-1340 (Attachment B). Attachment A-Green Zone Locations Ordinance 13-1340 Green Zones Attachments: c)REPORT 15-0805 HOMELESS STRATEGY AND ACTION PLAN - UPDATE/DISCUSSION (Management Analyst Nico De Anda-Scaia) Recommendation:Staff recommends that the City Council: 1) Receive and file the following update and attachments. 2) Discuss and provide general direction on the following long/short-term strategies identified herein toward addressing homeless issues within the City. 1 - LAHSA Official 2015 Greater Los Angeles Homeless Count Results 2 - Official 2015 South Bay Count Results - Beach Cities (Service Planning Area 8) 3 - PATH Proposal to Address Homelessness in the SB Cities 4 - Homeless Resource Handout Guide 5 - Easy Reader Article - Al Barrera Jr Article 6 - Case Study Article - Donation Parking Meters 7 - ICA Presentation - Combatting Homelessness Attachments: 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL Page 8 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda NONE 8. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Councilmembers should consider the city's strategic plan (attached below) and work plan when considering new items. 2015 STRATEGIC PLAN 2015 Plan in Brief 2014-2015 Performance Report 2015-2020-2030 Strategic Plan 2015 Action Agenda Governance Guiding Principles and Protocols: Operating Guidelines Decision Making Tool Attachments: a)15-0792 COUNCILMEMBERS TUCKER AND DIVIRGILIO REQUEST DEDICATING THE TWO PERCENT INCREASE FROM TRANSIENT OCCUPANCY TAX (TOT) TO BE EXCLUSIVELY USED ON CITY INFRASTRUCTURE UPGRADES ONLY. ADJOURNMENT Page 9 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: November 24, 2015 - Tuesday - 7:00 PM - City Council Meeting and Closed Session (Quarterly Litigation Update) after Regular Meeting December 8, 2015 - Tuesday - 7:00 PM - City Council Meeting December 22, 2015 - Tuesday - No Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: November 17, 2015 - Tuesday - 7:00 PM - Planning Commission Meeting November 18, 2015 - Wednesday - 7:00 PM - Public Works Commission Meeting December 1, 2015 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 7, 2015 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission December 9, 2015 - Wednesday - 7:00 PM - Planning Commission Meeting January 4, 2016 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission January 19, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting January 20, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting February 2, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting February 16, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting March 7, 2016 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission March 15, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting March 16, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting April 5, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting April 19, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting May 2, 2016 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission May 17, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting May 18, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting June 7, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 21, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting July 5, 2016 - Tuesday - 7:00 PM - Emergency Preparedness Advisory Commission July 19, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting July 20, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting August 2, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 16, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting September 6, 2016 - Tuesday - 7:00 PM - Emergency Preparedness Advisory Commission September 20, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting September 21, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting October 4, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 18, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting November 7, 2016 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission November 15, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting November 16, 2016 - Wednesday - 7:00 PM - Public Works Commission Meeting December 6, 2016 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 17, 2016 - Tuesday - 7:00 PM - Planning Commission Meeting Page 10 Hermosa Beach Printed on 11/5/2015 November 10, 2015City Council Regular Meeting Agenda CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: September 7, 2015 - Monday - Labor Day November 11, 2015 - Wednesday - Veteran's Day November 25, 2015 - Thursday - Thanksgiving Day January 18, 2016 - Monday - Martin Luther King, Jr. Birthday February 15, 2016 - Monday - President's Day May 30, 2016 - Monday - Memorial Day July 4, 2016 - Monday - Independence Day September 5, 2016 - Monday - Labor Day November 24, 2016 - Thursday - Thanksgiving Day Page 11 Hermosa Beach Printed on 11/5/2015 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0806 Honorable Mayor and Members of the Hermosa Beach City Council Study Session of November 10, 2015 STREET PAVEMENT MANAGEMENT PLAN AND GOULD AVENUE STUDY SESSION (Public Works Director Andrew Brozyna) Recommended Action: Staff recommends: 1.Resurfacing Gould Avenue as part of CIP 15-129; 2.Consider creating an annual Slurry Seal program to slurry seal streets separate from the annual street improvements projects (This will allow for lower prices, will help in maintaining the PCI of the streets at a higher level and will help minimize the construction impact to residents but separating the projects); 3.Updating the Pavement Management Plan (PMP) and approach to rehabilitating and maintaining the City streets (A new PMP is needed to accurately access the current condition of the City’s street network); 4.Preparation of a new Sewer Master Plan to update the existing outdated and incomplete plan (Having a current Sewer Master Plan is imperative for maintaining the City’s sewer system and coordinating the sewer repairs prior to any street paving project); and, 5.Returning In February 2016 with a comprehensive plan that integrates Street,Sewer and Storm Water Improvements. Background Information: The purpose of the November 10, 2015 study session is for staff to present the City Council an update on the City’s Pavement Management Plan and on the proposed paving of Gould Avenue. The City of Hermosa Beach is comprised of approximately 47.69 miles of paved surfaces, totaling 6,985,477 Square Feet (SF), or 114.49 lane miles. The entire City network (Arterial, Collector and Residential streets) incorporates 6,021,617 SF of Asphalt Concrete paving (AC) and 963,860 SF of Hermosa Beach Printed on 11/5/2015Page 1 of 7 powered by Legistar™ Staff Report REPORT 15-0806 Portland Cement Concrete paving (PCC). In September 2003, the City Council awarded a contract to Advanced Infrastructure Management, Inc. (AIM) to prepare what appears to be the City’s first Pavement Management Program (PMP) in efforts to develop a better and easier way to track pavement condition, life cycles, and recommendations for maintenance. The first Pavement Management Program was adopted by the city in 2004. The City retained AIM’s services for several years to maintain and update the PMP. The latest report by AIM is dated June, 27, 2007. In 2011 the City contracted with Bucknam and Associates (Bucknam) to update the PMP. Bucknam prepared updates to the PMP for several years; the latest report is dated October, 2015. One of the goals of a PMP is to provide ratings for the City’s streets using a Pavement Condition Index (PCI). The PCI is a measure to provide an index of the pavement’s structural integrity and surface operation condition. The PCI ranges from zero (0) for a failed pavement to one hundred (100) for a pavement in perfect condition at the beginning of its life cycle. A PMP also provides a Condition Distribution summary table using the PCI for rating the street network, and a Strategy Assignment table containing recommendations for treatment based on a PCI range. The tables for both consultants were compared side by side and are shown on next page. In order to receive local funding assistance from Measure R, MTA, and other available funding sources such as the STIP (State Transportation Improvement Program), the City is required to prepare a Pavement Management Plan (PMP) and update it every two (2) years for Arterial/Collector routes. Discussion: Staff reviewed the PMPs on file from AIM and Bucknam, and found discrepancies in the overall PCI reported in the reports. In the June 2007 PMP final report provided by AIM, the Hermosa Beach PCI was reported as 57.02 and categorized it as “Fair”. In the 2012-2017 PMP update prepared by Bucknam the overall PCI reported was 72.7 and categorized it as “Fair.” It is not clear how or why the PCI jumped from 57.02 to 72.7 over those years. The 2014-2019 PMP report prepared by Bucknam reports the overall street PCI as 74.6 for the year 2014, and it is categorized as “Fair.” Table 1 below represents the Hermosa Beach streets PCI Ranges as reported by both consultants. Hermosa Beach Printed on 11/5/2015Page 2 of 7 powered by Legistar™ Staff Report REPORT 15-0806 Table 2 below shows the recommended strategy assignments for both consultants. Commonly as standard practice the Minimum Level of Service represents the point that the street needs major maintenance equivalent to a grind and overlay. Table 2 shows that the Strategy Assignment included in AIM’s report is closer to the accepted standard of assigning an overlay to the streets when the PCI falls below 70. Any other treatment at that point is not cost effective. There are different types of maintenance that can be performed on a street and are categorized as Minor and Major maintenance. Minor maintenance treatments include: Slurry Seal: Surface treatment applied to pavements with minimal surface distress to extend the life of the pavement by adding emulsions and well-graded fine aggregates. This process adds about 3 points to the street PCI. Cape (Chip) Seal: the process of applying a layer of ½” aggregate covered by a layer of slurry seal. This process is not commonly used as it does not greatly improve the street condition, and has a cost that runs close to the cost of an overlay. This process adds about 3 points to the street PCI. Major maintenance treatments include: Grind and Overlay (AC): This process is adding of layer hot mix asphalt concrete (AC) on to the existing pavement, when the existing pavement has extensive surface or sub-surface distresses, it is necessary to grind the existing street surface before adding the new asphalt. Grinding (called cold milling) can be done on the street edges next to the curb only or the full width of the street, depending on the street condition. This process produces a PCI of 100. Concrete (PCC) Street Grinding and Overlay: Concrete Portland Cement (PCC) streets that have deteriorated due to weathering, trenching or extensive use, but that still retain their structural integrity, can be surface ground and overlayed with Asphalt Concrete. When portions of the concrete street have failed, it is necessary to remove a reconstruct the failed sections before applying the AC overlay. This method produces a PCI of 100. Concrete Street (PCC) Reconstruction: When a concrete street has failed beyond repair is necessary to remove the old concrete and reconstruct the street. This process produces a PCI of 100. Full Depth Asphalt Concrete (AC) / Aggregate Base (AB) Street Reconstruction: when an asphalt Hermosa Beach Printed on 11/5/2015Page 3 of 7 powered by Legistar™ Staff Report REPORT 15-0806 concrete street has completely failed it is necessary to reconstruct it. This method includes the removal of the old street surface material, the re-compaction of the base material and the resurfacing with new AC. This process produces a PCI of 100. On October, 2015 Public Works retained the services of Quantum Consulting (Quantum) to perform a peer review of the current City’s PMP prepared by Bucknam. The draft report prepared by Quantum concludes that Bucknam’s PMP Improvement / Maintenance Strategy recommendations are contrary to the accepted standard, were the rehabilitation methods suggested are not applicable to streets that present that low of PCIs. The other notable finding that Quantum addresses in their draft report is that the PCI assignment presented on the City’s latest PMP did not seem reasonable according to their professional experience. Quantum’s report concludes that there is sufficient data to recommend a full pavement evaluation and assessment. CITY OF HERMOSA BEACH STREET IMPROVEMENT PROJECTS CIP 14-128 Streets Improvements Various Streets The construction contract for the CIP 14-128 project was awarded on June 23, 2015 for $878,772.05 to provide a variety of street work that included replacing small (5’ x 5’) failed patches of concrete streets, grinding of concrete streets and cape seal, all maintenance treatments that do not improve the PCIs of the streets. Staff inspected in the field the streets included in the CIP 14-128 improvement plan and concluded that the some of the improvements called out on the plans were not going to provide any benefits to the City, as is the case of the Cape Seal and the grinding of the concrete streets. At the September 1, 2015 City Council meeting Staff proposed to reduce the scope of work for CIP 14-128 to only include the Slurry Seal portion because the bid amount for those services was competitive and this treatment does increase the PCI of the treated streets by approximately 3 points. With that maintenance effort, the overall PCI for the City will increase approximately by 1.5 points. The City Council approved the reduction of the scope of work for the project to only include the Slurry Seal portion. Council also directed the Public Works Director to use the remaining funds from CIP 14- 128 for the upcoming CIP 15-129 Street Improvements project, which would focus on the Grinding and Overlaying of the streets. CIP 15-129 Streets Improvements Various Streets For the design efforts of CIP 15-129, Staff followed the accepted paving design standard procedures to maximize the benefits of the street improvements project. The streets selected for this project were in part originally included on the CIP 14-128 but the limits of resurfacing on these streets was extended to cover their complete length and width, when possible. Additionally, some of the streets originally selected on CIP 14-128 for Slurry Seal and Cape Seal had deteriorated below the “Minimal Level of Service” of the streets, making them a perfect candidate for a grind and overlay. The selected grind and overlay rehabilitation method for the streets on CIP 14-129 will increase the PCI of the selected streets to 100. Hermosa Beach Printed on 11/5/2015Page 4 of 7 powered by Legistar™ Staff Report REPORT 15-0806 In order to provide a sound design, staff contracted with Hamilton and Associates (Hamilton), a Geotechnical Engineering firm, to provide core samples of the streets in the project as well as to provide a Geotechnical Pavement Evaluation report. The street cores provide existing street section information that is directly used in the design of a resurfacing project. The Pavement Evaluation report provides a Pavement Condition Survey that uses information obtained through a detailed - design level - visual survey and information gathered from the core samples, as well as providing recommendations parameters to be used for the design of the street improvement project. The Pavement Assessment Report prepared for CIP 15-129 provides PCI values for sections of the streets, ranging from Very Poor to Fair. A comparison of the PCI values provided in Hamilton’s report to the PCI values from AIM’s and Bucknam’s reports for the same streets is shown below. Ardmore Ave. from 16st St. to Pier Ave. Bucknam PCI 71 AIM PCI 58 Hamilton PCI 55 Valley Dr. from 18th St. to Pier Ave. Bucknam PCI 71 AIM PCI 58 Hamilton PCI 62 Gould Ave. from Valley Dr. to Morningside Dr. Bucknam PCI 55 AIM PCI 39 Hamilton PCI 44 The tabulated results show that the PCI numbers included in Hamilton’s report are closer to AIM’s numbers than Bucknam’s, and represent more accurately the existing pavement condition of the tested streets. The streets on this project will be resurfaced with Asphalt Rubber Hot Mix (ARHM), an asphalt mix that includes recycled tires in its mix. The quantity of rubberized asphalt used for this project recycles over 10,000 tires. Bids for the CIP 15-129 were received on October 29, 2015. The low bidder was All American Asphalt with a bid of $715,823.50. The 5 bids received ranged from $715,823.50 to $1,045,778.05 and were extremely competitive and beneficial to the City. The low bidder was selected based on the Base Bid only. GOULD AVENUE BID ALTERNATE At the September 1,2015 Council Meeting,Council directed the Public Works Director to add Gould Avenue (from Pacific Coast Highway to Morningside Drive)as an alternate to the CIP 15-129 bid documents to explore the possibility of resurfacing Gould Avenue as part of the Grind and Overlay Project instead of doing Gould Avenue as the separate project CIP 11-141. Hermosa Beach Printed on 11/5/2015Page 5 of 7 powered by Legistar™ Staff Report REPORT 15-0806 The CIP 11-141 -Gould Avenue Complete Street Project includes areas of street widening,median work,relocation of street lighting and bike lanes.The preliminary engineer’s construction cost estimate for CIP 11-141 is $1,100,000,and it does not include costs for design,inspection, construction management or other soft costs.Funding for the Gould Avenue project is $66,000 for the Feasibility Phase of the project which includes the preparation of a concept plan.There is no additional funding identified for this project at this time. The low bidder’s cost for the Gould Avenue alternate bid on CIP 15-129 is $315,011.50,which is 67%below the engineer’s estimate for the Gould Avenue Complete Street project if done separately. The total project construction cost for CIP 15-129 is $1,030,835.00.The complete grind and overlay proposed for Gould Avenue as part of CIP 15-129 will raise its PCI to 100. SLURRY SEAL PROJECTS Slurry seal is a process of applying emulsion and fines on to a street to replenish the oil contents of the AC.Slurry seal is commonly applied to streets beginning approximately 3 years after the original paving of the streets,this helps maintain the high PCI of the street.Slurry seal can be applied 2 or three times to a street before it has to be repaved. Some agencies have created an annual slurry seal program that trails behind the resurfacing projects by 3-4 years,this practice ensures that the new streets are adequately maintained to be kept in optimal condition,to maintain the high PCI and to extend its service life.A slurry seal program can prove very effective especially when the City is divided in quadrants or sections,where the resurfacing projects are done base on location according to a yearly calendar,and the slurry seal projects follow behind 3 years apart.This program also helps in obtaining the best prices for the project. SEWER MASTER PLAN During the research of utilities for CIP 15-129,staff confirmed that the last Sewer Master Plan done at the City (updated in 2011)is not correct or complete and needs to be updated.Having a current accurate Sewer Master Plan will allow the coordination of sewer projects and resurfacing projects to guarantee that the sewer gets repaired or reconditioned as needed before the resurfacing of that street, also preventing from cutting or trenching on to a newly paved street. ADA COMPLIANT ACCESS RAMPS Title II of the Americans with Disabilities Act (ADA) requires state and local governments to provide ADA access ramps whenever streets, roadways, or highways are altered. Alterations of streets, roads, or highways include activities such as reconstruction, rehabilitation,resurfacing, widening, and projects of similar scale and effect. Maintenance activities such as filling potholes and slurry seal are not considered alterations. It is necessary to annually assign funding for the ADA component of the street resurfacing projects to not reduce the street maintenance funds that need to be applied directly to improving the streets. Hermosa Beach Printed on 11/5/2015Page 6 of 7 powered by Legistar™ Staff Report REPORT 15-0806 STORM DRAIN / DRAINAGE MASTER PLAN During the research of utilities for CIP 15-129,staff confirmed that the last Drainage Masterplan on file at the City is dated July 1996.Staff recommends updating of the Storm Drain /Drainage Master Plan to represent current City storm drain infrastructure. Respectfully Submitted by: Lucho Rodriguez, P.E. Associate Civil Engineer Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 7 of 7 powered by Legistar™ From: Jenny Gregoire [mailto:lbvstudio@verizon.net] Sent: Monday, November 09, 2015 10:40 AM To: Elaine Doerfling; City Clerk; Mayor Carolyn Petty; Hany Fangary; Michael DiVirgilio; Peter Tucker Cc: 'Michael Gregoire'; 'Michael Gregoire'; mgregoire@exoanalytic.com; rz90802@yahoo.com; robert.j.devers@gmail.com Subject: Comments on Gould Paving Hello Hermosa Leadership, Please present this information to the City Council on Tuesday, 10 November 2015, at the special paving meeting before the City Council meeting and at that City Council meeting. We are out of the country until 16 Nov 2015 so we will be unable to attend the special meeting regarding paving and the City Council meeting on the 10th. We’re writing this note to express our opinions regarding Gould Avenue specifically because we have a vested interest as the owners/residents of 648 Gould Avenue. Gould Avenue alternate bid on CIP 15-129 should be implemented for $315,011.50: We believe the city should resurface Gould Avenue from PCH to Morningside Drive. It is well past due. The water that seeps up through the pavement creates potholes and significant asphalt debris on the street. The stopgap patching that has been used for the last 15+ years is well past being effective. Waiting for the “Big State Project” or for some other funding source to come available has gone on long enough with still no funding. Quit repairing streets that are in better condition than Gould while waiting for some funding that hasn’t come in the past 15 years and won’t be coming in the future. Promises are interesting, but 15 years of a poor quality road that continues to deteriorate is the reality that we deal with on a daily basis. CIP 11-141 should not be implemented: We do not believe the city should widen Gould Avenue. Gould Avenue is already too busy and the current width of Gould makes drivers feel like they are able to travel at higher speeds safely while in fact a child or person of any age could just as easily step into the street as any other residential street in Hermosa. Making Gould wider would only further make Gould feel like a freeway and drivers would mistakenly feel safe traveling at even higher speeds. If anything, Gould should be modified in a similar fashion to Herondo where the street now feels more residential and the less open feel of the street encourages drivers to go slower (sometimes as slow as the speed limit). Adding elements to Gould to reduce the freeway feel would make Gould safer for residents and visitors alike. We also have a proposed solution for the Gould/Ardmore/Valley intersections. The Gould / Ardmore / Valley intersections are dangerous for pedestrians and are frequently confusing for drivers. We’ve attached a crude drawing of what we propose for lane relabeling at the Gould, Ardmore, and Valley intersections. This relabeling could potentially be performed as part of the Gould Avenue alternate bid on CIP 15-129 for no additional cost as the proposed change is only a change in paint labeling and marking of the street. There could be some sign changes or additional analysis on traffic flow that may have to be performed. We would propose at least a temporary configuration of the street lanes as we’ve proposed to analyze the impacts of the change. We’ve also tried to capture our thoughts in the words below. However, we don’t have time available to craft our words carefully. We’d be glad to go to the site in person once we’re back in the U.S. to show you exactly what we mean if the drawing and the words don’t make sense. Here is our attempt to describe our proposed changes in words: We propose the following simple fix. This would only require new paint and reassignment of lanes rather than creating new lanes. Currently, as Gould approaches Ardmore from the east (heading down Gould from PCH), Gould becomes three lanes. The left lane is left turn or straight. The center lane is straight only, and the right lane is right turn only. We propose that the left lane be left turn only, the center lane be straight only, and the right lane be right turn only. Currently, as Gould approaches Ardmore from the west (heading up Gould from Valley), Gould is just one lane. The one lane allows for left turn, straight, or right turn. The drivers taking a left turn on to Ardmore are usually not seen by the center lane drivers that are coming down Gould from PCH who are heading straight through the stop sign. The fact that there is someone turning left from a lane two lanes away from them is difficult to see, especially when you have a car in the left lane next to you going straight in the same direction you are going (they can shield the view of the car turning in front of you). If the left lane heading down Gould from PCH becomes a left turn only lane then the lane directly in front of that lane could be repurposed as a left turn only lane coming from the opposite direction (coming up Gould from Valley and heading toward Ardmore). This lane (now the left lane as you approach Ardmore from Valley) could be a left turn only lane and would be directly in front of the left turn only lane that is the left lane as you approach Ardmore on Gould from PCH. Now drivers heading straight on Gould as they approach Ardmore from PCH would more easily see a car turning left in front of them from the opposite direction. Sorry that our explanation is not easy to understand. Hopefully the drawing helps you understand our proposal more easily. If traffic is still an issue with Gould, we would suggest re-looking at opening up the “temporarily barricaded streets” in the city (Porter Lane, 24th Place, and 24th Street). Connecting 24th Street across the Green Belt could also provide traffic relief on Gould as 24th Street could then go all the way from PCH to Hermosa Ave. Bottom line – We think our proposed changes could make the intersection safer and accomplish some of the changes CIP 11-141 is trying to implement without having to widen the street. One last note on the danger of the Gould / Ardmore intersection – drivers heading north on Ardmore that take a right turn on to Gould rarely look to their right as they cross through the crosswalk. The drivers are usually fully focused on the complex intersection and watching the cars in the intersection and cars at the other stop signs to determine when they can take their right turn. Often pedestrians walking down Gould and entering the crosswalk are almost hit by the drivers taking a right turn on to Gould from Ardmore. We propose getting rid of the right turn only lane as you head north on Ardmore and take a right onto Gould. Changing Ardmore into one lane where drivers can go left, straight, or right would allow those drivers turning right to be part of the normal traffic procession taking their turn at a regular 4 way stop as opposed to being a right turn lane that is seen as part of a different intersection by most of the drivers at the other stop signs. Thanks, Mike and Jenny Gregoire 648 Gould Avenue Hermosa Beach, CA 90254 Cell = (310) 666-1048 Proposed lane relabeling at Gould, Ardmore, and Valley intersections. From: Irina Gaal [mailto:igaal@csudh.edu] Sent: Monday, November 09, 2015 11:44 AM To: City Clerk Subject: I would like to submit letter regarding GOULD paving issue Please see attached letter for consideration at the City Council meeting this Tuesday, regarding paving of Gould Avenue. Irina Gaal 310-486-5519 Irina Gaal, MD Chief of Medical Services, Student Health Center California State University, Dominguez Hills Nov 7, 2015 Dear City Council, I reside at 652 Gould Ave, in Hermosa Beach, with my husband and 2 children. I am writing this letter on behalf of my family regarding our strong opposition to any widening plans for Gould Ave that would result in the removal of the turning lane and replacing it with more lanes. We were distraught to hear about such possible plans and feel that it would be extremely unsafe for those of us living on that street with driveways facing the traffic. We use that lane extensively to be able to safely enter our driveways as well as when we need to back out. When we need to turn into the driveway when heading west, we can pull into the central turn lane, hover and wait for a safe opportunity to enter our driveway, without impeding the traffic of the cars behind us. I would also like to add that the traffic is not so very heavy that we NEED another lane in this street. Alternatively, to force us to divert south on PCH, west down 21st Street, north on Ardmore, only to come back east on Gould, just to enter our driveway from this direction adds unnecessary distance AND traffic to these other streets, all of which are less able than Gould to accommodate the extra traffic flow. This also, of course, represents a huge inconvenience not only for all of us living on Gould, but also burdens residents of these other streets with needless extra traffic not currently diverted in their direction. Knowing that the city has considered other citizens’ concerns regarding traffic patterns (and to many of our knowledge enacted street closures in other areas without public due process) we ask that this unnecessary traffic rechanneling not be done to affect our street. Any plans to remove that lane would make it impossible for us to back out into the turning lane and go in the direction of Valley toward the beach. This again is not only an inconvenience but will add to traffic. It is hard enough getting out of our driveways without this new challenge. We have had several situations where out of control bikers and skateboarders speeding down the hill have slammed into our cars as we have tried to slowly back out. We do not need this extra complication. I understand that consideration of widening of Gould is being tied to having monies from other sources (CalTrans? Federal?) going towards paving rather than the city itself having to pay for the paving, as planned for other parts of town. We feel this is a very poor reason to go with street widening, and instead would strongly urge the city to go ahead with regular paving (with rubberized cement) rather than wait and plan for this ill- advised project. This project is not only a poor idea but would cause a delay in the paving that our street (with one of the worst paving indexes in the city) badly needs. We would like our tax dollars to go towards the city-paid paving (with rubberized concrete) as soon as possible and not the widening project. Irina Gaal On behalf of the entire Gaal family Irina Gaal City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Memorandum TO: Mayor and City Council From: Andrew Brozyna., Director of Public Works/City Engineer DATE: November 10, 2015 RE: Study Session – Street Pavement Management Plan and Gould Avenue PowerPoint Presentation The attached supplemental PowerPoint presentation is part of the materials for the Study Session for Street Pavement Plan and Gould Avenue. Attachments: 1. PowerPoint Presentation 1 Contents CIP 15-129 Street Improvements – Various Locations Gould Avenue Pavement Management Plan – Pavement Condition Index Sewer and Storm Drain Master Plans 2 CIP 15-129 Street Improvements – Various Locations Grind and Overlay Project, Per City Council Direction Low Bid by All American Asphalt $ 715,823.50 Gould Avenue Alternate, Per City Council Direction $315,011.50 3 CIP 15-129 CIP 15-129 Streets Improvements Various Streets 4 GOULD AVENUE - Complete Street CIP 11-141 - Gould Avenue - Complete Street Gould Avenue/27th Street between Manhattan Avenue and Pacific Coast Highway (PCH) 5 GOULD AVENUE -Complete Street Pedestrian / Bike friendly Curb extensions on the various corners. Widen the road 6 feet on the north Side between Ardmore Avenue and El Oeste Drive (600 feet approx.) Construct sidewalks eight feet (8’) wide on the north side (ADA). Remove left turn median between Ardmore and Gould Terrace. CONSTRUCTION COST $1.1 Million TOTAL COST $ 1.5 Million 6 STAFF RECOMMENDATION Due to: 1.The current deteriorated condition of Gould Ave. 2.Time and costs associated with the development of CIP 11-141 Gould Avenue Complete Street - Manhattan Avenue to PCH Staff recommends City Council Award the Construction Contract for CIP Project No. 15-129 Street Improvements Various Locations to All American Asphalt for the base bid amount of $715,823.50 and for the Additive Alternate for Gould Avenue for the bid amount of $315,011.50 for a total Contract amount of $1,030,835. Note: Reduce contingency for CIP 15-129 from 20% to 15% 7 PAVEMENT MANAGEMENT PLAN (PMP) PMP First adopted in 2004 Advanced Infrastructure Management, Inc. (AIM) PCI = 57.02 (AIM 2007 final report) Bucknam Infrastructure Group, Inc. (2012) PCI= 73.1 Independent review Comprehensive PMP to be completed every 3 years City recommends soliciting proposals for new comprehensive PMP 8 MASTER PLANS SEWER MASTER PLAN (2009, revised 2011) Recommended to be updated every 5 years STORM DRAIN MASTER PLAN (1996) Needs to be updated to represent City’s current Storm Drain Infrastructure 9 STORM DRAIN / DRAINAGE MASTER PLAN Staff recommends returning in February 2016 with a comprehensive plan that integrates Street, Sewer and Storm Drain Improvements. 10 11 CIP 15-129 Streets Improvements 12 CIP 15-129 Streets Improvements 13 City of Hermosa Beach Strategy 14 STANDARD PCI TABLE – LA COUNTY 15 HERMOSA BEACH PCI TABLES 16 STANDARD Strategy Table LA County 17 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0781 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 UPDATE ON OPEN GOV REPORTING SOFTWARE - TRANSPARENCY IN GOVERNMENT Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0782 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 PIER PLAZA LIGHTS UPDATE Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0783 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 EL NINO UPDATE Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0784 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 SWEARING IN OF NEW POLICE OFFICER MATTHEW RUSHTON Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0785 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 CHAMBER OF COMMERCE PRESENTS DONATION CHECKS TO HERMOSA BEACH NON-PROFITS Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0786 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 LEADERSHIP HERMOSA BEACH RECOGNIZES EMERGING LEADERS Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0788 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 LETTER FROM DEAN FRANCOIS DATED OCTOBER 26, 2015 REGARDING BAR EMPLOYEES BEING REQUIRED TO WEAR CAMPAIGN HATS Recommended Action: To receive and file the written communication from Dean Francois. Attachments: Letter from Dean Francois Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ From:Dean Francois [mailto:savethestrand@yahoo.com] Sent:Monday, October 26, 2015 2:41 PM To:City Clerk; City Council Subject:bar employees being required to wear campaign hats Please investigate this and also have this received and placed on the October 27 ON SUNDAY Oct 25, the person that waited on me at Patrick malloys informed me that employees were required to wear hats that support pete tucker and hartley. The person also told me that they were told that all the other candidates want to close the bars at 11 pm. I observed every employee at patrick malloys and sharkeez wearing these hats. I am not sure if there is a violation of law but thought it was important to report this. Dean Francois 1-310-938-2191 Friends of the South Bay Bicycle Paths www.SaveTheStrand.com Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0790 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 LETTER FROM JIM SULLIVAN DATED NOVEMBER 1, 2015 REGARDING OFFSHORE WIND FARM IN HERMOSA BEACH Recommended Action: To receive and file the written communication from Jim Sullivan. Attachments: Letter from Jim Sullivan Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ From:JIm Sullivan [mailto:jimsullivanhb@gmail.com] Sent:Sunday, November 01, 2015 2:27 PM To:Mayor Carolyn Petty; Hany Fangary; Peter Tucker; Michael DiVirgilio; Tom Bakaly; staceyarmato@gmail.com; Robert Fortunato; Kevin Cody Cc:Ann Yang; Dave Schrader; Lorie & Louis Armendariz; Martha Logan; George Barks; Dan Inskeep; Robert Iezza; Ken Hartley Subject:Offshore Wind Farm in Hermosa Beach Dear Council Members, City Manager and others, I just read the the attached article from Slate about the first offshore wind farm under development in the US off the coast of Rhode Island. Hermosa Beach is committed to being a leader in carbon neutrality, sustainability and renewable energy. This kind of project would put HB at the forefront of US offshore electric power generation. It would put our city on the national and international map as one of the most progressive, forward-thinking, environmentally conscious communities in America. HB is in the unique position of owning its beach and I believe the seafloor 3 miles out. There is plenty of room to erect dozens of wind generators. As a free, fringe benefit the subsurface support structures would act like artificial reefs and support new sealife communities. Who knows? Maybe new surf breaks would appear as sand accumulates. The possibilities are endless. And all make a positive difference in our environment. The city's control of this resource puts us in the perfect position to move ahead quickly. There will be no shortage of interested partners or investors. This would be a fantastic revenue generator for Hermosa. We would form our own electric utility/power generation company and sell what we do not use in town to the highest bidder. State law requires greater and greater use of renewable energy. Best of all? Our customer base is already in place and state law requires that our product be purchased. Wow! What business wouldn't love to be in our shoes? If possible I'd like this to be a formal agenda item so the city's residents can hear our elected leaders' position on this. It's that important. At minimum, I request that my email and the attachment be included in the agenda for the next council meeting as formal correspondence. Thank you. http://www.slate.com/articles/business/the_juice/2015/10/block_island_wind_farm_off_rhode_is land_finally_brings_wind_power_to_america.html Jim Sullivan DAUM Commercial Real Estate Office Direct: 310-538-6725 Mobile: 310-704-5464 jim.sullivan@daumcommercial.com Sent from my iPad Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0808 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 MEMORANDUM REGARDING CITY COUNCIL MINUTES Recommended Action: It is recommended that the City Council receive and file the memorandum regarding City Council minutes. Summary: There are no Council Minutes in final form to present for approval at the November 10, 2015 meeting. Council Minutes and the Minutes discussion update will be available at the December 8, 2015 meeting. Submitted by: Elaine Doerfling, City Clerk Concur: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0794 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of NOVEMBER 10, 2015 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: To ratify the following check registers. Attachments: 1.Check Register 10/22/15 2.Check Register 10/27/15 3.Check Register 10/29/15 Approved: Viki Copeland, Finance Director Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ 10/22/2015 Check Register CITY OF HERMOSA BEACH 1 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79500 10/22/2015 A T AND T 248 134-9454 CIRCUIT BILLING/OCT1500321 001-2101-4304 28.22 CIRCUIT BILLING/OCT15310 796-6526 001-2101-4304 120.00 CIRCUIT BILLING/OCT15331 254-6071 001-2101-4304 59.93 CIRCUIT BILLING/OCT15333 267-6155 001-2101-4304 195.78 CIRCUIT BILLING/OCT15333 267-6160 001-2101-4304 61.80 CIRCUIT BILLING/OCT15333 267-6161 001-2101-4304 61.80 CIRCUIT BILLING/OCT15333 267-6164 001-2101-4304 52.70 CIRCUIT BILLING/OCT15333 267-6165 001-2101-4304 52.70 Total : 632.9300321 79501 10/22/2015 ASCENT ELEVATOR SERVICES, INC 6736 ELEVATOR MAINTENANCE/OCT1518891 001-3304-4201 152.00 001-4204-4201 152.00 Total : 304.0018891 79502 10/22/2015 AT&T MOBILITY 287016141723X1014201 ENGINEERS/CELL PHONES/SEP1513361 001-4202-4304 236.29 PW/YARD/CELL PHONES/SEP15287261798668X1008201 001-4202-4304 738.31 Total : 974.6013361 79503 10/22/2015 AT&T NATIONAL COMPLIANCE CENTE 202364 CELL PHONE PING LOCATION FEES19536 001-2101-4305 150.00 Total : 150.0019536 79504 10/22/2015 ATHENS SERVICES 1458933 SWEEPING/CLEANING/SEP1516660 001-3301-4201 5,590.50 001-3104-4201 14,107.06 001-6101-4201 1,381.23 001-3304-4201 1,295.37 10/22/2015 Check Register CITY OF HERMOSA BEACH 2 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79504 10/22/2015 (Continued)ATHENS SERVICES16660 STEAM CLEANING/SEP151458933-A 001-3301-4201 5,017.96 001-3104-4201 1,146.46 001-3304-4201 195.70 EXTRA PORTER SERVICES/BEACH CONCERTSHB4040180815-1 001-3301-4201 1,199.58 FIESTA/EXTRA PORTER SERVICESHB4040180915-2 001-3301-4201 2,154.50 Total : 32,088.3616660 79505 10/22/2015 BEHAVIOR ANALYSIS TRNG INST PO 7770 TUITION/DROZ/INTERVIEW & INTERROGATION07520 001-2101-4312 481.00 Total : 481.0007520 79506 10/22/2015 BRANDMAN UNIVERSITY Student ID B00228437 TUITION/CRAWFORD/FALL 201516992 001-2201-4317 1,890.00 Total : 1,890.0016992 79507 10/22/2015 BRAUN LINEN SERVICE 1277236 PRISONER LAUNDRY/OCT1500163 001-2101-4306 42.60 Total : 42.6000163 79508 10/22/2015 BUCKNAM INFRASTRUCTURE GROUP, 332-01.07 PAVEMENT MGMT/JUL1519090 146-4208-4201 9,601.80 PAVEMENT MGMT/AUG15332-01.08 146-4208-4201 2,036.55 Total : 11,638.3519090 79509 10/22/2015 C.A.P.E. ACCOUNTING DEPT.PO 7755 MEMBERSHIP/STARLA SMITH09662 001-2101-4315 45.00 Total : 45.0009662 79510 10/22/2015 CALBO 9757 EDUCATION WEEK/ROLLINS/RAYBURN/VALLES01037 001-4201-4317 555.00 Total : 555.0001037 79511 10/22/2015 CALIFORNIA BUILDING STANDARDS PO 7732 BLDG STANDARDS ADMIN FEE REPORT/1ST QTR15663 001-3204 547.20 10/22/2015 Check Register CITY OF HERMOSA BEACH 3 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 547.20 79511 10/22/2015 CALIFORNIA BUILDING STANDARDS15663 79512 10/22/2015 CALIFORNIA MARKING DEVICE 4886 COUNCIL MEMBER PLATE00262 001-1101-4305 16.35 Total : 16.3500262 79513 10/22/2015 CASSEL, SHIRLEY B PO 7794 2014 ASSESSMENT TAX REBATE19548 105-3105 24.61 Total : 24.6119548 79514 10/22/2015 CDWG ZC54734 DIGITAL CAMERA09632 001-2101-4305 81.75 SCANNED IMAGE STORAGE HARD DRIVE/RACKSZH74471 715-4204-4201 365.15 SCANNED IMAGE STORAGE HARD DRIVE/RACKSZL74103 715-4204-4201 2,392.55 Total : 2,839.4509632 79515 10/22/2015 CLEAN ENERGY CD11805369 COMPRESSED NATURAL GAS/SEP1509694 715-4202-4310 39.09 Total : 39.0909694 79516 10/22/2015 CLEARS, INC.PO 7753 MEMBERSHIP/STARLA SMITH00456 001-2101-4315 50.00 Total : 50.0000456 79517 10/22/2015 CSULB FOUNDATION PO 7712 TUITION/YAGER/WEINRICH/FIELD EVIDENCE00349 001-2101-4312 742.00 Total : 742.0000349 79518 10/22/2015 DEPARTMENT OF CONSERVATION PO 7731 STRONG MOTION MAPPING FEE/1ST QTR00049 001-3204 1,788.04 Total : 1,788.0400049 79519 10/22/2015 DEPARTMENT OF JUSTICE 123236 FINGERPRINTING/SEP1500364 001-1203-4251 386.00 Total : 386.0000364 79520 10/22/2015 FIRST CALL STAFFING SERVICES 00709-150616 TEMP SERVICES W/E 9/27/1506344 001-4201-4112 465.00 10/22/2015 Check Register CITY OF HERMOSA BEACH 4 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79520 10/22/2015 (Continued)FIRST CALL STAFFING SERVICES06344 TEMP SERVICES W/E 10/4/1500709-150694 001-4201-4112 581.25 Total : 1,046.2506344 79521 10/22/2015 FORENSIC NURSE SPECIALISTS INC 3450 SART MEDICAL EXAM15469 001-2101-4201 730.00 Total : 730.0015469 79522 10/22/2015 FORSTER, BRITTANY PO 7778 SPECIAL EVENT DEPOSIT REFUND19556 001-2110 500.00 Total : 500.0019556 79523 10/22/2015 GAINES, GARTH PO 7747 PER DIEM/PUBLIC RECORDS ACT TRAINING02822 001-2101-4312 30.00 Total : 30.0002822 79524 10/22/2015 GEOSYNTEC CONSULTANTS 2815316 SEA LEVEL RISE/APR-AUG1514713 150-3106-4201 12,770.91 Total : 12,770.9114713 79525 10/22/2015 GREBBIEN, BRIAN PO 7765/TR 441 REIMB/TRAVEL/HAZARD ZONE LEADERSHIP CONF11379 001-2201-4317 446.44 Total : 446.4411379 79526 10/22/2015 GROOMER, MARLENA PO 7704 INSTRUCTOR PAYMENT/CLASS NO. 585519035 001-4601-4221 123.20 Total : 123.2019035 79527 10/22/2015 HARTZOG AND CRABILL INC 15-0556 TRAFFIC ENGINEERING SERVICES/SEP1514204 001-3104-4201 9,492.50 Total : 9,492.5014204 79528 10/22/2015 HENGES, PAULA E E55966 POLO SHIRT EMBROIDERY/PLATA11509 001-2101-4314 41.42 Total : 41.4211509 79529 10/22/2015 INDEPENDENT STATIONERS IN-000562674 OFFICE SUPPLIES/OCT1516742 001-2101-4305 63.67 OFFICE SUPPLIES/OCT15IN-000563322 10/22/2015 Check Register CITY OF HERMOSA BEACH 5 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79529 10/22/2015 (Continued)INDEPENDENT STATIONERS16742 001-1101-4305 82.43 OFFICE SUPPLIES/OCT15IN-000563938 001-1202-4305 48.48 001-1204-4305 118.68 Total : 313.2616742 79530 10/22/2015 INGLEWOOD WHOLESALE ELECTRIC 250035-00 ELECTRICAL SUPPLIES/SEP1502458 105-2601-4309 436.00 Total : 436.0002458 79531 10/22/2015 JOHN L HUNTER AND ASSOC INC HBBCR0815 BEVERAGE CONTAINER RECYCLING/AUG1505356 150-3102-4201 190.00 USED OIL RECYCLING/AUG15HBUO0815 160-3105-4201 1,140.00 Total : 1,330.0005356 79532 10/22/2015 JOHNSON, TEREA PO 7746 PER DIEM/PUBLIC RECORDS ACT TRAINING00444 001-2101-4312 30.00 Total : 30.0000444 79533 10/22/2015 LAWRENCE, LARRY CDBG Sept 2015 CDBG/STAFF SUPPORT SERVICES/SEP1510677 001-4101-4201 510.00 SKECHERS/STAFF SUPPORT SERVICES/SEP15Skechers Sept 2015 001-4101-4201 731.00 Total : 1,241.0010677 79534 10/22/2015 LYLE SUMEK ASSOCIATES, INC 14-1204 CITY MANAGER EVALUATION/DEC1417800 001-1201-4201 3,000.00 COUNCIL BACKGROUND INTERVIEWS15-0413 001-1101-4201 1,185.00 BACKGROUND INTERVIEWS/WORKSHOP15-0519 001-1101-4201 2,121.00 LEADERSHIP/STRAT PLAN WORKSHOP15-0602 001-1101-4201 13,822.48 PERF REPORT/LEADERS GUIDE/STRAT PLAN15-0603 001-1101-4201 2,700.00 LEADERSHIP/STRAT PLAN WORKSHOP15-0810 001-1101-4201 2,700.00 10/22/2015 Check Register CITY OF HERMOSA BEACH 6 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79534 10/22/2015 (Continued)LYLE SUMEK ASSOCIATES, INC17800 LEADERSHIP/STRATEGIC PLAN FINAL REPORTS15-0811 001-1101-4201 1,025.00 Total : 26,553.4817800 79535 10/22/2015 MANIACI INSURANCE SERVICES 660 BENEFITS CONNECT SERVICES/SEP1518312 001-1203-4201 578.34 Total : 578.3418312 79536 10/22/2015 MCGOWAN, P.E., KATHLEEN HB-FY1516-003 STORM WATER MGMT/NPDES PERMITS/SEP1514041 161-3109-4201 4,997.50 Total : 4,997.5014041 79537 10/22/2015 MICROSOFT CORPORATION E07001FS3S OFFICE 365 HOSTED EMAIL 8/14/15-10/13/1517431 715-1206-4201 470.36 OFFICE 365 HOSTED EMAIL 9/14/15-10/13/15E07001FVMY 715-1206-4201 130.50 Total : 600.8617431 79538 10/22/2015 OFFICE DEPOT 795517641001 OFFICE SUPPLIES/SEP1513114 001-1202-4305 40.23 001-1208-4305 83.10 OFFICE SUPPLIES/SEP15796512248001 001-4202-4305 94.70 OFFICE SUPPLIES/SEP15796916421001 001-4601-4328 59.01 OFFICE SUPPLIES/SEP15796917051001 001-4601-4328 31.37 OFFICE SUPPLIES/SEP15796990289001 001-3302-4305 86.81 OFFICE SUPPLIES/OCT15797594336001 001-1203-4305 48.62 OFFICE SUPPLIES/OCT15797594523001 001-1203-4305 7.03 OFFICE SUPPLIES/OCT15798674827001 001-4601-4305 53.26 OFFICE SUPPLIES/OCT15798675687001 001-4601-4305 4.57 10/22/2015 Check Register CITY OF HERMOSA BEACH 7 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 508.70 79538 10/22/2015 OFFICE DEPOT13114 79539 10/22/2015 ORANGE CO SHERIFFS DEPT PO 7717 TUITION/VELA/CORRECTION OFCR CORE COURSE02954 001-2101-4313 269.00 Total : 269.0002954 79540 10/22/2015 ORANGE CO SHERIFFS DEPT PO 7774 SELLEN/FIELD TRAINING OFFICER UPDATE02954 001-2101-4317 55.00 Total : 55.0002954 79541 10/22/2015 PEP BOYS 08141036948 AUTO SUPPLIES/OCT1500608 715-4206-4311 16.34 AUTO SUPPLIES/OCT1508141036983 715-2101-4311 164.85 AUTO SUPPLIES/OCT1508141037081 715-2101-4311 164.85 AUTO SUPPLIES/OCT1508141037082 715-2101-4311 164.85 AUTO SUPPLIES/OCT1508141037083 715-2101-4311 164.85 Total : 675.7400608 79542 10/22/2015 PROVIDENCE MEDICAL INSTITUTE Guarantor 400005306 WORKERS COMP FIRST AID/OCT1501911 001-1203-4320 874.49 Total : 874.4901911 79543 10/22/2015 PRUDENTIAL OVERALL SUPPLY 40963896 UNIFORM RENTAL17676 001-4202-4314 44.56 Total : 44.5617676 79544 10/22/2015 PUN AND MC GEADY LLP 2015-0258 CITY AUDIT/FY 14/1517596 001-1202-4201 9,000.00 Total : 9,000.0017596 79545 10/22/2015 RINCON CONSULTANTS INC 24175 SKECHERS EIR/SEP1519210 001-2107 4,110.00 Total : 4,110.0019210 79546 10/22/2015 ROBERTSON, KEN PO 7661/TR 469 TRAVEL REIMB/LEAGUE OF CA CITIES CONF14934 001-4101-4317 1,126.56 10/22/2015 Check Register CITY OF HERMOSA BEACH 8 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,126.56 79546 10/22/2015 ROBERTSON, KEN14934 79547 10/22/2015 ROCK N ROLL CAR WASH LLC 133 CITY CAR WASHES/SEP1518596 715-2101-4311 165.00 715-4202-4311 30.00 715-3302-4311 20.00 715-4201-4311 15.00 Total : 230.0018596 79548 10/22/2015 S AND S WORLDWIDE INC 8783356 PARK PROGRAM SUPPLIES/TOYS09402 001-4601-4308 179.84 Total : 179.8409402 79549 10/22/2015 SAN BERNADINO COUNTY SHERIFF PO 7715 TUITION/FRILOT/GAGLIA/ELLIOTT/MOTORCYCLE19539 001-2101-4312 339.00 Total : 339.0019539 79550 10/22/2015 SBCU VISA 003597 CC REFRESHMENTS/ CLOSED SESSION03353 001-1101-4305 50.00 HALLOWEEN KIDS N COPS TREAT BAGS05340157 CC 001-2101-4201 380.89 REFRESHMENTS/ CLOSED SESSION074357 CC 001-1101-4305 142.25 COFFEE SUPPLIES/ 2ND FLOOR CONF ROOM07787 CC 001-1101-4305 67.98 SHELVES/ 1ST FLOOR CONF ROOM07787a CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787b CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787c CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787d CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787e CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787f CC 001-1201-5401 43.59 SHELVES/ 1ST FLOOR CONF ROOM07787g CC 001-1201-5401 43.59 10/22/2015 Check Register CITY OF HERMOSA BEACH 9 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79550 10/22/2015 (Continued)SBCU VISA03353 SHELVES/ 1ST FLOOR CONF ROOM07787h CC 001-1201-5401 43.59 LUNCH MEETING/ CM WITH JOHN NALBANDIAN1048577 CC 001-1201-4305 66.59 USB EXTENSION CABLE115-2760651-55842 CC 001-4601-4328 6.53 ENGINE 12 MACHINE CLEANER1509052880 CC 001-2201-4309 31.45 OIL BOND CLOSING LUNCH/ CM381557 CC 001-1201-4305 91.34 REGIS/ T BAKALY - CSUDH ECON FORECAST457935458 CC 001-1201-4317 79.74 REFRESHMENTS/ CLOSED SESSION568663 CC 001-1101-4305 150.00 MEETING/ CM & INTERIM FIRE CHIEF6291460 CC 001-1201-4305 28.44 UNDERAGE DRINKING BROCHURECancelled Order 001-2101-4201 -161.45 TELECONFERENCE SERVICES/ AUG 15IC30411-0815 CC 001-1201-4304 41.62 ORAL BOARD LUNCHID#0354255 CC 001-1203-4201 128.52 SENIOR CENTER MOVIE RENTAL/SEP15MGFZ9SJ76Q CC 001-4601-4328 14.99 DISTINGUISHED BUDGET PRESENTATION AWARDPO 7167 CC 001-1202-4201 425.00 SENIOR CENTER DVD PLAYER REMOTEPO 7472 CC 001-4601-4328 10.40 LODGING FOR TRIAL WITNESSPO 7513 CC 001-2101-4305 333.76 STORAGE TOWER/CAPT CONF ROOMPO 7515 CC 001-2101-4305 367.44 JOHNSON/GAINES/PUBLIC RECORDS ACT TRAINPO 7745 CC 001-2101-4312 500.00 CAMERA SYSTEM SIGNSPO 7749 CC 001-2101-4305 107.90 MCKINNON/PHILLIPS/TRAININGPO 7757 CC 001-2101-4317 60.00 10/22/2015 Check Register CITY OF HERMOSA BEACH 10 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79550 10/22/2015 (Continued)SBCU VISA03353 EMERGENCY MGMT FIRST AID SUPPLIESPO 7789 CC 001-2201-5401 222.28 BARD ST GARAGE FLOOR/CLEAR GLOSS PAINTRB100880 CC 001-8614-4201 307.31 ORAL BOARD SNACKSREF17001026031 CC 001-1203-4201 23.38 REFUND/ERWIN/FIRE INSPECTOR 1DRefund CC 001-2201-4317 -126.00 REFLECTIVE TAPE FOR PIPINGSouthParkSupplies CC 125-8537-4201 479.44 TAXI/ T BAKALY - TR 431TR 431 CC 001-1201-4317 60.72 TAXI/ T BAKALY - TR 431TR 431 CC 001-1201-4317 27.94 AIRFARE/ TM BAKALY - TR 431TR 431 CC 001-1201-4317 25.00 GREBBIAN/DELOSSANTOS/HAZARD ZONETR 441/442 Hotel CC 001-2201-4317 401.92 OBEAR/HOTEL/LAWS OF ARREST TRAINTR 450 Hotel CC 001-3302-4317 467.90 CONCAS/NIMS 400 TRAININGTR 461 Hotel CC 001-2201-4317 550.05 INTL ASSOC POLICE CHIEF/NETWORK LUNCHTR 464 Lunch CC 001-2101-4317 40.00 J. SMITH/HOTEL/POST SUPERVISORY TRAINTR 468 Hotel CC 001-2101-4312 1,138.24 REGIS/ A YANG - ADMIN ASST CONFTR 470 CC 001-1201-4317 199.00 GREBBIAN/DELOSSANTOS/HAZARD ZONE CONFTR441/442 Airfare CC 001-2201-4317 738.02 Total : 7,827.3103353 79551 10/22/2015 SCMAF PO 7710 SUMMER 2015 CLASS INSURANCE19542 001-4601-4221 840.00 Total : 840.0019542 79552 10/22/2015 SCOTT ROBINSON CHRYSLER 168574 VEHICLE REPAIR PARTS/OCT1518220 715-3302-4311 498.24 10/22/2015 Check Register CITY OF HERMOSA BEACH 11 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 498.24 79552 10/22/2015 SCOTT ROBINSON CHRYSLER18220 79553 10/22/2015 SELLAN, DONAVAN PO 7776 PER DIEM/FIELD TRAINING OFFICER UPDATE12211 001-2101-4312 45.00 Total : 45.0012211 79554 10/22/2015 SOURCE GRAPHICS INC 73175 INK FOR LARGE FORMAT PRINTER13761 001-4202-4305 2,102.39 Total : 2,102.3913761 79555 10/22/2015 SOUTH BAY FORD 470108 A LOCK ASSEMBLY10532 715-2101-4311 90.74 Total : 90.7410532 79556 10/22/2015 SPCALA 2015-0930 ANIMAL SERVICES/SEP1518821 001-3302-4201 400.00 Total : 400.0018821 79557 10/22/2015 SPRINT NEXTEL COMMUNICATIONS 269424317-166 TRUNK MODEMS/SEP1510098 153-2106-4201 420.00 COMM DEV/CELL PHONES/SEP15397572146-110 001-4201-4304 159.25 COMM RES/CELL PHONES/SEP15551834312-166 001-4601-4304 161.42 Total : 740.6710098 79558 10/22/2015 STANTEC CONSULTING 960668 PCH/AVIATION IMPROVEMENTS/AUG1518210 147-8160-4201 904.53 Total : 904.5318210 79559 10/22/2015 SURBER, THOMAS PO 7768/TR 445 MILEAGE/TRAINING INSTRUCTOR 1A18393 001-2201-4317 363.98 Total : 363.9818393 79560 10/22/2015 SWINDELL, KIM PO 7737/TR 446 MILEAGE/EOC TRAINING14641 001-1202-4317 145.76 Total : 145.7614641 79561 10/22/2015 TIME WARNER CABLE 8448 30 030 0046247 CITY HALL/CABLE 10/24/15-11/23/1515277 715-4204-4201 73.26 10/22/2015 Check Register CITY OF HERMOSA BEACH 12 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79561 10/22/2015 (Continued)TIME WARNER CABLE15277 YARD/CABLE/INTERNET 10/16/15-11/15/158448 30 030 0088884 001-4202-4201 180.87 YARD/INTERNET/BROADBAND8448 30 030 0241681 715-1206-4201 87.01 CITY HALL/INTERNET/BROADBAND8448 30 030 0241699 715-1206-4201 49.99 Total : 391.1315277 79562 10/22/2015 TRAVERS TREE SERVICE 22890 FORT LOTS OF FUN/TREE REMOVAL14958 001-6101-4201 1,000.00 Total : 1,000.0014958 79563 10/22/2015 UPTIME COMPUTER SERVICE 24228 PRINTER MAINTENANCE/NOV1504768 715-1206-4201 542.00 Total : 542.0004768 79564 10/22/2015 VCA COAST ANIMAL HOSPITAL 27606961 VET SERVICES - OCT1509672 170-2105-4201 92.02 Total : 92.0209672 79565 10/22/2015 VELA, DIOCELINDA PO 7718 PER DIEM/CORRECTION OFFICER TRAINING19540 001-2101-4313 1,250.00 Total : 1,250.0019540 79566 10/22/2015 VERIZON CALIFORNIA 1288513489 EOC TELECOMMUNICATIONS/OCT1500015 001-2201-4304 265.99 CASHIER/TAPS LINE/OCT15310 318-8751 001-1204-4304 51.72 PERSONNEL FAX LINE/OCT15310 372-6373 001-1203-4304 46.42 CIRCUIT BILLING/OCT15310 406-2421 001-2101-4304 57.13 CIRCUIT BILLING/OCT15310 406-2462 001-2101-4304 51.64 CIRCUIT BILLING/OCT15310 RT0-0181 001-2101-4304 64.04 Total : 536.9400015 79567 10/22/2015 VISION INTERNET PROVIDERS INC 31274 WEB HOSTING/OCT1516294 10/22/2015 Check Register CITY OF HERMOSA BEACH 13 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79567 10/22/2015 (Continued)VISION INTERNET PROVIDERS INC16294 715-1206-4201 200.00 Total : 200.0016294 79568 10/22/2015 WEINRICH, RACHEL PO 7713 PER DIEM/FIELD EVIDENCE TECH TRAINING19537 001-2101-4312 500.00 Total : 500.0019537 79569 10/22/2015 WESTCHESTER MEDICAL GROUP CH026-7267 PRE-EMPLOYMENT PHYSICAL/SEP1511219 001-1203-4320 350.00 Total : 350.0011219 79570 10/22/2015 WITTMAN ENTERPRISES LLC 1509062 AMB TRANSPORT BILLING SER/SEP1513359 001-1202-4201 2,204.77 Total : 2,204.7713359 79571 10/22/2015 ZUMAR INDUSTRIES INC 0161235 STREET SIGN MAINT MATERIAL/OCT1501206 001-3104-4309 936.12 Total : 936.1201206 154203407 10/21/2015 ADMINSURE AS AGENT FOR THE 10/19/15 LIABILITY CLAIMS REIMB/SEP1514691 705-1209-4324 6,021.99 Total : 6,021.9914691 930109781 10/21/2015 SOUTHERN CALIFORNIA GAS CO 115 404 6900 1 GAS BILL/SEP1500170 001-4204-4303 31.46 Total : 31.4600170 1508314156 10/20/2015 HERMOSA BEACH PAYROLL ACCOUNT 10202015 PAYROLL - 10/01 TO 10/15/1500243 001-1103 543,023.07 105-1103 3,600.18 117-1103 1,849.97 145-1103 87.89 160-1103 2,664.26 161-1103 2,201.19 705-1103 3,813.74 715-1103 4,022.35 Total : 561,262.6500243 Bank total : 723,186.33 75 Vouchers for bank code :boa 10/22/2015 Check Register CITY OF HERMOSA BEACH 14 4:43:50PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 723,186.33Total vouchers :Vouchers in this report 75 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 14 inclusive, of the check register for 10/22/15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/4/15 10/27/2015 Check Register CITY OF HERMOSA BEACH 1 2:39:02PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79572 10/27/2015 POSTMASTER PO 7819 PERMIT #460 BULK MAIL REFILL18447 001-1204-4305 3,000.00 Total : 3,000.0018447 Bank total : 3,000.00 1 Vouchers for bank code :boa 3,000.00Total vouchers :Vouchers in this report 1 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 1 inclusive, of the check register for 10/27/15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/3/15 10/29/2015 Check Register CITY OF HERMOSA BEACH 1 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79573 10/29/2015 ADMINSURE 8922 LIABILITY/AUTO CLAIMS ADMIN/NOV1504715 705-1209-4201 1,300.00 705-1217-4201 5,969.00 Total : 7,269.0004715 79574 10/29/2015 ALL CITY MANAGEMENT 40518 CROSSING GUARD SERVICE 9/13/15-9/26/1506827 001-2102-4201 5,515.92 Total : 5,515.9206827 79575 10/29/2015 AMERICAN HD DIRECT KPPLA439195 SAMSUNG SMART HD TELEVISION19564 150-2225-5405 3,600.00 Total : 3,600.0019564 79576 10/29/2015 BARROWS, PATRICK PO 7610 INSTRUCT PMT17271 001-4601-4221 6,492.60 Total : 6,492.6017271 79577 10/29/2015 BEACH GIRL PROPERTIES LLC 146 PARKING METERS - 70 14TH STREET/NOV1516371 001-3842 650.00 Total : 650.0016371 79578 10/29/2015 BELASCO THEATRE COMPANY 1002110.003 THEATRE DAMAGE DEPOSIT RETURN18444 001-2111 500.00 Total : 500.0018444 79579 10/29/2015 BLUE DIAMOND MATERIALS 587117 ASPHALT/CONCRETE/OCT1506409 001-3104-4309 114.32 ASPHALT/CONCRETE/OCT15587577 001-3104-4309 201.70 Total : 316.0206409 79580 10/29/2015 BOUNDTREE MEDICAL LLC 81930112 MEDICAL SUPPLIES/OCT1508482 001-2201-4309 329.91 MEDICAL SUPPLIES/OCT1581931367 001-2201-4309 209.70 MEDICAL SUPPLIES/OCT1581937931 001-2201-4309 257.22 MEDICAL SUPPLIES/OCT1581942015 001-2201-4309 583.04 10/29/2015 Check Register CITY OF HERMOSA BEACH 2 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,379.87 79580 10/29/2015 BOUNDTREE MEDICAL LLC08482 79581 10/29/2015 BRAUN LINEN SERVICE 1278616 PRISONER LAUNDRY/OCT1500163 001-2101-4306 80.85 Total : 80.8500163 79582 10/29/2015 BROMBERG, GEORGE 100915 300&500' NOTICES FOR 10/20/15 PLANN COMM09614 001-4101-4201 2,998.00 Total : 2,998.0009614 79583 10/29/2015 CA PEACE OFFICERS ASSOCIATION Acct 308342 PAPA/MEMBERSHIP RENEWAL00261 001-2101-4315 125.00 Total : 125.0000261 79584 10/29/2015 CALIFORNIA MARKING DEVICE 4916 GAROFANO/HELMET NAME PLATE00262 001-2201-4305 32.70 Total : 32.7000262 79585 10/29/2015 CANON BUSINESS SOLUTIONS, INC 4017249593 COPIER MAINTENANCE/RECORDS/1ST QTR10838 715-2101-4201 273.55 Total : 273.5510838 79586 10/29/2015 CHALLENGER SPORTS GROUP PO 7631 INSTRUCTOR PAYMENT/CLASS NOS. 5848-4916933 001-4601-4221 280.00 Total : 280.0016933 79587 10/29/2015 CHRISTOPHER CONSTRUCTION, JAMES 12-812 COMM CTR/TUFF SHED/FOUNDATION/INTERIOR09224 715-4204-4201 14,650.00 Total : 14,650.0009224 79588 10/29/2015 CIVIL SOURCE INC 1017-0498-6 INSPECTION SERVICES/SEP1516167 001-4202-4201 11,760.00 CIP ENGINEER/SEP151017-403-19 001-4202-4201 13,795.00 Total : 25,555.0016167 79589 10/29/2015 CONCAS, ERIN TR 461 Per Diem PER DIEM/NIMS 400 ADVANCED TRAINING19538 001-2201-4317 150.00 Total : 150.0019538 10/29/2015 Check Register CITY OF HERMOSA BEACH 3 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79590 10/29/2015 COPLOGIC, INC C100443-20150731 ONLINE CITIZEN CRIME REPORTING SYSTEM18135 001-2101-4201 5,250.00 Total : 5,250.0018135 79591 10/29/2015 COUNTY OF LOS ANGELES RE-PW-15100101132 ARTESIA MEDIAN MAINTENANCE/JUN1500879 001-3104-4251 108.68 Total : 108.6800879 79592 10/29/2015 CREWS, KRISTINA PO7766/TR462 Mileage MILEAGE/INFECTION CONTROL TRAINING18404 001-2201-4317 22.43 Total : 22.4318404 79593 10/29/2015 CSULB FOUNDATION PO 7803 TRAIN/BRUNN/POELSTRA/INTERNAL AFFAIRS00349 001-2101-4312 682.00 Total : 682.0000349 79594 10/29/2015 CTR PRIORITY BASED BUDGETING INV 1015.02 CITY COUNCIL PRESENTATION/TRAVEL18641 001-1202-4201 1,508.27 Total : 1,508.2718641 79595 10/29/2015 DAVID T HAMILTON & ASSOCIATES 3886 CIP 14-0128 STREET IMPROVE/ASPHALT19562 001-8128-4201 6,770.00 CIP 14-0128 GEOTECHNICAL INVESTIGATION4000 001-8128-4201 9,985.00 Total : 16,755.0019562 79596 10/29/2015 DEPARTMENT OF TRANSPORTATION SL160093 HIGHWAY MAINT/1ST QTR00267 105-2601-4251 2,710.26 Total : 2,710.2600267 79597 10/29/2015 DUNCAN PARKING TECHNOLOGIES CSBAP000381 AUTOCITE PARKING CITATIONS/SEP1500122 001-1204-4201 4,467.57 Total : 4,467.5700122 79598 10/29/2015 DUNCAN PARKING TECHNOLOGIES DPT023743 AUTOTRAX/OCT1500122 001-3302-4201 47.00 001-3305-4201 188.00 001-3304-4201 423.00 WIRELESS FEES/OCT15DPT023798 001-3302-4201 680.00 10/29/2015 Check Register CITY OF HERMOSA BEACH 4 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,338.00 79598 10/29/2015 DUNCAN PARKING TECHNOLOGIES00122 79599 10/29/2015 EMPIRE PIPE CLEANING AND EQUIP 10101 CLEAN & VIDEO INSPECT SEWERS/OCT1507853 301-8129-4201 4,001.25 Total : 4,001.2507853 79600 10/29/2015 EXXON MOBIL FLEET GECC 42653673 GAS CARD PURCHASES/SEP1510668 715-2101-4310 5,460.45 715-2201-4310 119.98 715-4202-4310 202.29 715-6101-4310 215.79 715-3302-4310 1,640.99 715-3104-4310 465.11 715-4601-4310 222.77 715-2601-4310 614.81 715-3102-4310 115.17 001-1250 113.12 Total : 9,170.4810668 79601 10/29/2015 FEDERAL EXPRESS CORP 5-193-91289 EXPRESS MAIL TO DONNOE & ASSOCIATES01962 001-1203-4305 89.33 Total : 89.3301962 79602 10/29/2015 FELSING, RONALD PO 7800 2014 ASSESSMENT TAX REBATE19561 105-3105 24.61 Total : 24.6119561 79603 10/29/2015 FIRST CALL STAFFING SERVICES 00709-150774 TEMP SERVICES W/E 10/11/1506344 001-4201-4112 465.00 TEMP SERVICES W/E 10/18/1500709-150857 001-4201-4112 220.88 Total : 685.8806344 79604 10/29/2015 FRONTLINE PROTECTION SERVICES 001 SUMMER CONCERT SECURITY15858 001-2101-4201 940.80 SUMMER CONCERT SECURITY002 001-2101-4201 940.80 SUMMER CONCERT SECURITY003 001-2101-4201 940.80 10/29/2015 Check Register CITY OF HERMOSA BEACH 5 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,822.40 79604 10/29/2015 FRONTLINE PROTECTION SERVICES15858 79605 10/29/2015 FRONTLINE PROTECTION SERVICES 004 SUMMER CONCERT SECURITY15858 001-2101-4201 940.80 SUMMER CONCERT SECURITY005 001-2101-4201 940.80 Total : 1,881.6015858 79606 10/29/2015 GALLS LLC BC0194041 BONANO/BELT & OXFORD SHIRT01320 001-2201-4314 46.11 BONANO/3 UNIFORMSBC0196795 001-2201-4314 684.20 Total : 730.3101320 79607 10/29/2015 GREBBIEN, BRIAN TR 472 Per Diem PER DIEM/FIRE OFFICER 1 CLASS11379 001-2201-4317 250.00 Total : 250.0011379 79608 10/29/2015 GREEN GIANT LANDSCAPE INC 1140-7 CIP 11-537 SOUTH PARK/PMT NO. 719317 125-8537-4201 221,576.20 PARKING STRUCTURE COUNTING SYSTEM1141-1 001-3304-4201 46,980.00 Total : 268,556.2019317 79609 10/29/2015 HARRIS & ASSOCIATES 29808 CIP 14-173 8TH ST IMPROVEMENTS/SEP1502102 122-8173-4201 552.50 Total : 552.5002102 79610 10/29/2015 HAYER CONSULTANTS INC 3848 PLAN CHECKS/MAY/JUN/JUL/AUG1506518 001-4201-4201 5,726.71 Total : 5,726.7106518 79611 10/29/2015 HB CHAMBER OF COMMERCE 4392 ANNUAL MEMBERSHIP DUES13932 001-1201-4315 60.00 Total : 60.0013932 79612 10/29/2015 HONDA MD INC, STEPHAN T 6969 MEDICAL SERVICES/OCT1515141 001-2101-4201 127.20 Total : 127.2015141 10/29/2015 Check Register CITY OF HERMOSA BEACH 6 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79613 10/29/2015 INDEPENDENT STATIONERS IN-000564320 OFFICE SUPPLIES/OCT1516742 001-3302-4305 92.04 OFFICE SUPPLIES/OCT15IN-000564808 001-2101-4305 97.88 Total : 189.9216742 79614 10/29/2015 JANKEN, JACK PO 7468 2014 Assessment Tax Rebate10513 105-3105 24.61 Total : 24.6110513 79615 10/29/2015 JOHNSON, ANDREW T PO 7558 INSTRUCTOR PAYMENT/CLASS NO. 595219559 001-4601-4221 115.50 Total : 115.5019559 79616 10/29/2015 L.E.F.T.A. SYSTEMS 1305 EMPLOYEE TRAINING RECORDS MGMT SOFTWARE16903 153-2106-4201 7,500.00 Total : 7,500.0016903 79617 10/29/2015 L.N. CURTIS & SONS 1362022-00 ENGINE REPAIR PARTS AND UNIFORM00850 001-2201-4350 998.44 Total : 998.4400850 79618 10/29/2015 LEARNED LUMBER B475457 TOOLS00167 001-4204-4309 77.41 PLASTIC SHEETINGB477505 001-4204-4309 65.39 LUMBERB478835 715-4204-4201 99.67 Total : 242.4700167 79619 10/29/2015 LIEBERT CASSIDY WHITMORE 1410510 LEGAL, RE: PERSONNEL MATTER/SEP1502175 001-1203-4201 2,944.00 Total : 2,944.0002175 79620 10/29/2015 LINNELL, RICHARD PO 7632 INSTRUCT PMT/5768/70/72/7411817 001-4601-4221 1,134.00 Total : 1,134.0011817 79621 10/29/2015 LOCAL GOVERNMENT COMMISSION 1344-M MEMBERSHIP RENEWAL AUG15-AUG1602286 001-1101-4315 600.00 10/29/2015 Check Register CITY OF HERMOSA BEACH 7 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 600.00 79621 10/29/2015 LOCAL GOVERNMENT COMMISSION02286 79622 10/29/2015 MANDELL, REBECCA PO 7621 INSTRUCTOR PAYMENT/CLASS NO. 585016648 001-4601-4221 385.00 Total : 385.0016648 79623 10/29/2015 MORE PREPARED I-16846 CERT VESTS15169 001-2201-5402 471.59 Total : 471.5915169 79624 10/29/2015 MOST DEPENDABLE FOUNTAINS INV39523 FLOW REGULATOR/22ND ST RESTROOM FOUNTAIN11454 001-6101-4309 44.00 Total : 44.0011454 79625 10/29/2015 NATIONAL LIGHTING SOLUTIONS 2011557 LED PARKING LOT D FIXTURES19370 001-8665-4201 3,297.25 Total : 3,297.2519370 79626 10/29/2015 NICHOLS, LISA PO 7741/TR 453 MILEAGE/TOLL REIMB/EOC OPS & PLAN19509 001-4601-4317 156.98 Total : 156.9819509 79627 10/29/2015 OFFICE DEPOT 797693768001 OFFICE SUPPLIES/OCT1513114 001-4202-4305 130.79 OFFICE SUPPLIES/OCT15799109168001 001-1202-4305 56.04 OFFICE SUPPLIES/OCT15799109281001 001-1202-4305 16.34 OFFICE SUPPLIES/OCT15799595602001 001-1202-4305 18.68 OFFICE SUPPLIES/OCT15799974702001 001-1204-4305 56.11 Total : 277.9613114 79628 10/29/2015 OLSEN, CAROLE PO 7799 2014 ASSESSMENT TAX REBATE17884 105-3105 24.61 Total : 24.6117884 79629 10/29/2015 PARS PUBLIC AGENCY RETIREMENT, US BANK32747 PARS/ARS FEES PLAN ID SE-ARS07A/AUG1514693 001-1101-4185 5.86 10/29/2015 Check Register CITY OF HERMOSA BEACH 8 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79629 10/29/2015 (Continued)PARS PUBLIC AGENCY RETIREMENT, US BANK14693 001-2201-4185 120.90 001-3302-4185 0.97 001-4204-4185 21.40 001-4601-4185 150.87 Total : 300.0014693 79630 10/29/2015 PAYMENT PROCESSING PARTNERS 5071 CREDIT CARD READERS FOR CHIPPED CARDS19557 001-1204-4201 661.66 Total : 661.6619557 79631 10/29/2015 PETTY, CAROLYN PO 7742 MILEAGE/MAYOR MEETINGS/OCT1518351 001-1101-4317 71.83 Total : 71.8318351 79632 10/29/2015 PROSUM TECHNOLOGY SERVICES 149419 IT SUPPORT/SEP1511539 715-1206-4201 12,659.00 IT SUPPORT/OCT15149524 715-1206-4201 12,659.00 Total : 25,318.0011539 79633 10/29/2015 PROVIDENCE MEDICAL INSTITUTE GuarantorID600000285 PRE-EMPLOYMENT PHYSICALS/SEP & OCT1501911 001-1203-4320 1,016.00 Total : 1,016.0001911 79634 10/29/2015 PRUDENTIAL OVERALL SUPPLY 40966432 MATS/SHOP TOWELS17676 001-2201-4309 27.18 MATS40966433 001-4204-4309 46.28 MATS40966434 001-3302-4309 29.78 MATS40966435 001-4204-4309 33.68 SHOP TOWELS40966436 715-4206-4309 19.68 UNIFORM RENTAL40966437 001-4202-4314 44.56 MATS40966438 001-2101-4309 33.08 10/29/2015 Check Register CITY OF HERMOSA BEACH 9 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79634 10/29/2015 (Continued)PRUDENTIAL OVERALL SUPPLY17676 MATS/SHOP TOWELS40966439 001-3104-4309 24.18 Total : 258.4217676 79635 10/29/2015 PVP COMMUNICATIONS INC 22069 MOTORCYCLE HELMET W/COMMUNICATIONS KIT08364 001-2101-4314 1,241.82 Total : 1,241.8208364 79636 10/29/2015 REDMOND, GEORGE DAVID 35944 LOCKSMITH SERVICES/SEP1513255 001-8614-4201 779.49 LOCKSMITH SERVICES/OCT1536363 001-4204-4309 215.85 Total : 995.3413255 79637 10/29/2015 REDONDO BEACH, CITY OF 559576 CITY PROSECUTOR SERVICES/SEP1503282 001-1132-4201 16,667.00 Total : 16,667.0003282 79638 10/29/2015 RUSHER AIR CONDITIONING 2052059 CITY HALL A/C REPAIR03726 001-4204-4201 247.12 Total : 247.1203726 79639 10/29/2015 SAFETY KLEEN CORPORATION 68287377 PARTS WASHER SERVICE03428 715-4206-4201 226.72 HAZARDOUS WASTE REMOVAL68445475 001-3104-4201 1,179.90 Total : 1,406.6203428 79640 10/29/2015 SAFEWAY INC VONS 807811-093015-2110 REFRESHMENTS/DEPT STAFF MEETING16425 001-4601-4305 36.36 Total : 36.3616425 79641 10/29/2015 SBCU VISA PO 7640 CC HIGGINS/CRITICAL INCIDENT RESPONSE03353 001-2101-4317 290.00 FAULK/FRANCO/1ST RESPONDERS TRAININGPO 7726 CC 001-2101-4317 276.00 FRILOT/HOTEL/POST SUPERVISORY COURSETR 467 Hotel CC 001-2101-4312 1,320.70 10/29/2015 Check Register CITY OF HERMOSA BEACH 10 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,886.70 79641 10/29/2015 SBCU VISA03353 79642 10/29/2015 SIEMENS INDUSTRY INC 5620007763 SIGNAL MAINT/SEP1507158 001-3104-4201 528.32 Total : 528.3207158 79643 10/29/2015 SOURCE GRAPHICS INC 73136 GIS PRINTER AND SCANNER13761 715-4202-5405 22,387.99 Total : 22,387.9913761 79644 10/29/2015 SOUTH BAY FIRE EXTINGUISHER 154971 2015 ANNUAL FIRE EXTINGUISHER SERVICE00113 001-4204-4201 1,732.15 Total : 1,732.1500113 79645 10/29/2015 SOUTH BAY REGIONAL PUBLIC COMM 02720 RESCUE VEHICLE 11/METAL PANEL08812 001-2201-4251 90.00 Total : 90.0008812 79646 10/29/2015 SOUTH COAST AQMD 2869744 SPRAY EQUIPMENT OPERATING FEES06060 001-3104-4251 693.08 FY 15/16 EMISSIONS FLAT FEE2871103 001-3104-4201 121.44 Total : 814.5206060 79647 10/29/2015 SOUTHERN CALIFORNIA EDISON CO 2-29-332-0750 ELECTRICAL BILLING/OCT1500159 105-2601-4303 107.28 Total : 107.2800159 79648 10/29/2015 SPARKLETTS 4472788 101515 DRINKING WATER - OCT1500146 001-4601-4305 195.05 Total : 195.0500146 79649 10/29/2015 SPORTS FACILITIES GROUP INC 9611 66-BIKE CAPACITY BIKE RACK19558 001-1201-4201 2,058.98 Total : 2,058.9819558 79650 10/29/2015 SRK PROMOTIONAL ADVERTISING 3251 FIESTA HERMOSA/SAMMY SEAL BANNER15398 001-2101-4201 135.00 Total : 135.0015398 10/29/2015 Check Register CITY OF HERMOSA BEACH 11 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79651 10/29/2015 TIME WARNER CABLE 8448 30 030 0241673 COMM RES/INTERNET 10/24/15-11/23/1515277 715-1206-4201 109.99 1301 HERMOSA/RCC INTERNET CONNECT/NOV158448 30 030 0350359 001-2101-4201 129.99 Total : 239.9815277 79652 10/29/2015 UNITED SITE SERVICES 114-3406361 PUMPKIN EVENT/RESTROOMS18753 001-6101-4201 174.40 Total : 174.4018753 79653 10/29/2015 UPS 000023R146435 EXPRESS MAIL/EMERGENCY MGMT14148 001-2201-4305 21.86 Total : 21.8614148 79654 10/29/2015 VERIZON BUSINESS SERVICES 69589955 VOIP SERVICES/BARD/SEP1518666 001-2101-4304 53.81 001-2201-4304 17.96 VOIP SERVICES/COMM RES/SEP1569589961 001-4601-4304 123.83 VOIP SERVICES/YARD/SEP1569591777 001-4202-4304 143.58 VOIP SERVICES/BASE 3/SEP1569591811 001-3302-4304 89.73 VOIP SERVICES/CITY HALL/SEP1569592121 001-1101-4304 38.27 001-1121-4304 60.10 001-1132-4304 17.93 001-1141-4304 35.86 001-1201-4304 111.26 001-1202-4304 89.74 001-1203-4304 71.75 001-1204-4304 107.84 001-1208-4304 6.79 001-2101-4304 757.25 001-2201-4304 214.55 001-4101-4304 131.96 001-4201-4304 132.37 001-4202-4304 222.23 001-4204-4321 17.94 10/29/2015 Check Register CITY OF HERMOSA BEACH 12 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79654 10/29/2015 (Continued)VERIZON BUSINESS SERVICES18666 715-1206-4304 17.97 Total : 2,462.7218666 79655 10/29/2015 VERIZON CALIFORNIA 310 167-1756 CIRCUIT BILLING 10/16/15-11/15/1500015 001-2101-4304 335.40 PRIVATE LINES/OCT15310 197-3683 715-1206-4304 46.22 001-3302-4304 135.71 001-2101-4304 859.82 001-4204-4321 204.06 001-2201-4304 46.22 001-4601-4304 92.44 001-4202-4304 141.52 001-4201-4304 146.96 001-3304-4304 57.13 001-1204-4304 46.22 FAX CHARGES 10/16/15-11/15/15310 372-6186 001-1121-4304 9.88 001-1141-4304 9.88 001-1201-4304 9.88 001-1202-4304 9.88 001-1203-4304 9.90 PHONE CHARGES 10/16/15-11/15/15310 376-6984 001-1121-4304 31.24 001-1132-4304 5.21 001-1141-4304 7.81 001-1201-4304 71.60 001-1202-4304 68.99 001-1203-4304 14.32 001-1208-4304 5.21 001-2101-4304 417.84 001-2201-4304 144.49 001-4201-4304 62.48 001-4202-4304 132.77 001-4601-4304 102.83 001-1204-4304 96.33 001-3302-4304 45.56 715-1206-4304 24.72 10/29/2015 Check Register CITY OF HERMOSA BEACH 13 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 79655 10/29/2015 (Continued)VERIZON CALIFORNIA00015 001-4101-4304 70.29 CIRCUIT BILLING 10/16/15-11/15/15310 PL0-0346 001-2101-4304 47.51 Total : 3,510.3200015 79656 10/29/2015 VERIZON ONLINE 1160742236 FIBER OPTIC LINE 10/13/15-11/12/1509056 715-1206-4201 209.99 Total : 209.9909056 79657 10/29/2015 VERIZON WIRELESS LA 9754045426 LCM 12 LEAD PROGRAM 9/17/15-10/16/1503209 001-2201-4304 82.83 CITY MGR/CELL/IPAD 9/17/15-10/16/159754045427 001-1201-4304 107.70 ELECTRONIC PATIENT CARE REPORTING9754046686 001-2201-4304 226.62 Total : 417.1503209 79658 10/29/2015 VT ELECTRIC INC Progress Pmt 4 CP 13-656 ENERGY CONSERVATION UPGRADE19313 715-8656-4201 153,509.55 Total : 153,509.5519313 79659 10/29/2015 ZOLL MEDICAL CORP 2295634 REUSABLE PATIENT CABLE10505 001-2201-4309 241.16 Total : 241.1610505 10292015 10/29/2015 PUBLIC EMPLOYEES RETIREMENT, STATE OF CALIFORNIA10292015 PERS UNFUNDED LIABILITY- OCTOBER10319 001-2101-4180 161,084.00 001-2033 64,567.00 001-2201-4180 60,976.00 001-2033 55.00 001-2101-4180 2.00 Total : 286,684.0010319 17001534 10/28/2015 SOUTHERN CALIFORNIA GAS CO 097 904 5900 3 GAS BILL 9/9/15-10/8/1500170 001-4204-4303 81.02 Total : 81.0200170 96012476 10/26/2015 SOUTHERN CALIFORNIA GAS CO 102 104 5900 3 GAS BILL/SEP1500170 001-4204-4303 32.41 10/29/2015 Check Register CITY OF HERMOSA BEACH 14 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 32.41 96012476 10/26/2015 SOUTHERN CALIFORNIA GAS CO00170 960124752 10/26/2015 SOUTHERN CALIFORNIA GAS CO 011 004 5700 9 GAS BILL/SEP1500170 001-4204-4303 6.95 Total : 6.9500170 960124765 10/26/2015 SOUTHERN CALIFORNIA GAS CO 141 204 4600 1 GAS BILL/SEP1500170 001-4204-4303 19.07 Total : 19.0700170 1502185198 10/28/2015 ADMINSURE AS AGENT FOR THE 10/29/15 Check Run WORKERS COMP CLAIMS REIMB/OCT1514691 705-1217-4324 17,325.24 Total : 17,325.2414691 1524517150 10/28/2015 ADMINSURE AS AGENT FOR THE 10/29/15 Check Run WORKER'S COMP CLAIMS REIMB/OCT1514691 705-1217-4324 2,090.98 Total : 2,090.9814691 Bank total : 960,978.48 94 Vouchers for bank code :boa 960,978.48Total vouchers :Vouchers in this report 94 10/29/2015 Check Register CITY OF HERMOSA BEACH 15 3:21:43PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 15 inclusive, of the check register for 10/29/15 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/3/15 Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0791 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: To receive and file the tentative future agenda items. Attachments: Tentative Future Agenda Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ November 5, 2015 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council November 10, 2015 TENTATIVE FUTURE AGENDA ITEMS NOVEMBER 11, 2015 @ 6:30PM CLOSED SESSION NOVEMBER 24, 2015 PRESENTATIONS CANVAS OF VOTES AND INSTALLATION OF OFFICERS PARKING STRUCTURE MURAL REQUEST PRESENTATION PUBLIC HEARING City Council review of Planning Commission decision to approve: (1) Precise Development Plan to allow a 30,250± square foot hotel with 30 rooms and common areas on an undeveloped 11,516± square foot lot at 1429 Hermosa Avenue; (2) Conditional Use Permit to allow on-sale general alcohol (mini-bars) in guest rooms and in common areas for hotel guests; (3) Parking Plan to allow a valet program and parking in tandem on-site; and adoption of an environmental Mitigated Negative Declaration and Mitigation Monitoring Plan Community Development Director MUNICIPAL MATTERS Energy Efficient Climate Action Plan and Measures Update (Continued from meeting of October 13, 2015) Environmental Analyst Funding Agreement between the County of Los Angeles and the City of Hermosa Beach for the Hermosa Beach Library Community Needs Assessment Acting Recreation Manager General Plan Process Update and Next Steps Community Development Director NOVEMBER 24, 2015 @ END OF REGULAR MEETING CLOSED SESSION LITIGATION UPDATE 2 DECEMBER 8, 2015 @ 7:00 PM PRESENTATIONS SISTER CITY PRESENTATION MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER Land Management System: Update Community Development Director Update on Athens Services: Current Services, AB1826 and Pier Plaza Compactor Environmental Analyst CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of November 17, 2015 and December 2, 2015 Community Development Director Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 18, 2015 Public Works Director Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 6, 2015 Acting Recreation Manager Donations Approval Finance Director PUBLIC HEARINGS - 7:30 PM Amend the Municipal Code by Adding Chapter 5.76 (Tobacco Retailers) Requiring Licensure of Tobacco Retailers to Reduce the Illegal Sale of Tobacco Products to Minors, Amending Chapter 8.40 to Expand the Definition of Tobacco Products to Include Electronic Cigarettes and Flavored Tobacco, and Making Violations of Chapter 5.76 Subject to Administrative Penalty Procedures (Continued from meeting of August 25, 2015) Community Development Director Oversized Vehicle Ordinance Community Services Manager MUNICIPAL MATTERS City Council Meeting Schedule for 2016 City Manager Smoking Ordinance Enforcement Update Community Development Director South Park Donation Program Acting Recreation Manager Downtown Cost/Benefit Finance Analysis Finance Director Minutes Discussion Update City Clerk MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL City Council Committee Assignments – September 2015 (Continued from meeting of September 24, 2015) City Clerk DECEMBER 22, 2015 – NO MEETING 3 JANUARY 12, 2016 @ 6:00 PM STUDY SESSION: DOWNTOWN CORE REVITALIZATION STRATEGY - PARKING JANUARY 12, 2016 @ 7:00 PM CONSENT CALENDAR Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 1, 2015 Acting Recreation Manager Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of November 2, 2015 Interim Fire Chief MUNICIPAL MATTERS Initial discussion of reviewing the Municipal Code to clarify the definition of short-term rentals and enhance the City’s ability to enforce violations - 2 Councilmembers, Initial Report Community Development Director Review of current practices and the Municipal code to enhance the City’s ability to enforce permits related to using of city property (beach, parks, and other facilities) for training classes – 3 Councilmembers, Detailed Report Acting Recreation Manager Polystyrene Use Update Community Development Director / Environmental Analyst Introduction of Hermosa Beach Social Host Ordinance Police Chief Updating the City Street Signs as presented by Graphic Solutions to give Hermosa Beach a new updated look and discussion of entry signs on Herondo – 3 Councilmembers, Detailed Report Public Works Director Quarterly Litigation Review Closed Sessions (Continued from meeting of October 13, 2015) City Attorney Text Amendment to implement the Downtown Core Revitalization Strategy by modifying the Parking Ordinance to allow the use of a parking credit for conversion of a non-restaurant use to a restaurant use for commercial spaces smaller than 5,000 square feet, on a case-by-case basis Community Development Director Text Amendment to implement the Downtown Core Revitalization Strategy by modifying the Parking Ordinance to facilitate the addition of a limited (200 square feet) outdoor dining area for food service establishments within Pier Plaza that serve no alcohol and operate between the hours of 7am and 10pm Community Development Director JANUARY 26, 2016 @ 6:00 PM CLOSED SESSION OR STUDY SESSION JANUARY 26, 2016 @ 7:00 PM CONSENT CALENDAR Recommendation to receive and file the action minutes of the Planning Commission meeting of January 19, 2016 Community Development Director MUNICIPAL MATTERS Downtown Enforcement Unit: Update Police Chief Communication Plan Update Public Information Officer Farmer’s Market Contract Update Acting Recreation Manager Project Touch Lease Discussion Acting Recreation Manager HAF Sponsorship Discussion Acting Recreation Manager Approval of Special Event Policy Acting Recreation Manager A request from AT&T for authorization to apply for a Conditional Use Permit to relocate a wireless facility from 29th Court on to City property within Valley Park, and direct City Attorney to initiate lease negotiations for use of the site Community Development Director 4 PENDING ITEMS Consideration of reduction of business license fee request from Carol G. Weiss, Ph.D. Finance Director Ethics Policy City Manager & Finance Director Food Trucks – Policy Discussion Community Development Director PCH/Aviation Project Update (Including Aesthetic Signage) Public Works Director Hope Chapel Development City Manager/Economic Dev Officer Business Improvement District (BID) for Pier Plaza – Assist in BID Proposal Economic Development Officer Additional Bike Paths Discussion Public Works Director Award Construction Contract for CIP 13-655 City Facilities ADA Improvements Public Works Director Cooperative Agreement with CalTrans (Continued from meeting of April 14, 2015) Public Works Director Community Risk Analysis Fire Chief 11th Street Hotel Community Development Director Council Chambers: • City Logo and Name on Council Chambers Wall • Dais Layout • AV Podium for presentations City Manager / Public Works Director Update Personnel Policies Human Resources Manager Long-term Reduced/Free Daytime Parking Program & Possible Chamber Marketing Plan - Council Discussion/Direction (Only after Council direction regarding Phase 2 purchases) Management Analyst 2015/16 Economic Development Plan Update Economic Development Officer Approval of Changes to the Classification Specification for Youth Program Coordinator Human Resources Manager Update on Use of Community Dialogue Decision Making Tool City Manager Phase 3 Recommendation for Purchase - Council Discussion/Direction (Upgrades of remaining citywide coin meters) Management Analyst Policy on procedure for voting on Boards/Commissions Applicants City Clerk National Citizen Survey Overview Human Resources Manager Speed Signs Survey Public Works Director Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0793 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF AUGUST 31, 2015 Recommended Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of August 31, 2015. Attachments: Minutes of August 31, 2015 Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ MINUTES EMERGENCY PREPAREDNESS ADVISORY COMMISSION MONDAY, AUGUST 31. 2015 - 7:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE – Commissioner Benson ROLL CALL – All present but Dave Munoz, flight delayed. ANNOUNCEMENTS – Commissioner Katz is the proud Great Grandma to Benjamin, who was born 8/20/15 in Philadelphia. In the 8/6/15 edition of the Easy Reader, Robert Benz commented negatively about EPAC’s activity level. Commissioner Buckland responded in the 8/20/15 edition. PUBLIC PARTICIPATION - NONE PRESENTATIONS - NONE 1. INTRODUCTION OF SGT. AVERIL Sgt. Averill has 20 years of service with Hermosa Beach and 5 years with the LA County Sheriffs. Sgt. Averill is currently assigned to Day Shift Watch Commander. 2. APPROVAL OF MINUTES FROM THE MEETING OF JULY 6, 2015 Commissioner Katz motioned to approve, Commissioner Benson seconded the motion. All were in favor. 3. SHAKEOUT 2015 On 10/15 at 10:15am, there will be a 7.8 earthquake simulated. More information available on Shakeout.org. Video from ready.gov/prepare September is National Preparedness month 4. NIXLE TUTORIAL E. Concas reiterated that Nixle is the City’s communication service. Nixle.com to sign up Log-in Location is the area that you live in or areas you are interested in being informed about. Settings are categories that you want to receive news about. You can check or uncheck as you wish. If you want to be notified only at the highest level alert, then choose alerts only. 5. WORKSHOP RECAP – (Commissioner Cross) o Public Participation - None o Subcommittee recommendations: 20 people were in attendance to create “I’ve Got 7” for Hermosa Beach. The brainstorming at this workshop led to 20-30 tasks. Commissioner Cross suggested a follow-up workshop to discuss how to launch the campaign. This group also needs to expand to approximately 150 tasks. By the November meeting, this subcommittee should have details to share. Commissioner Cross motioned for the subcommittee to meet on Wednesday, 9/16/15 and then follow up with a workshop on 9/21/15 at 12pm. The venue is TBD by G. Konrad. ALL WERE IN FAVOR 6. REPORTS a. OFFICE OF DISASTER MANAGEMENT – AREA G REPORT (South Bay Area of Los Angeles County). Absent – NO REPORT b. CITY EMERGENCY MANAGER’S REPORT – Erin Concas, Emergency Manager. o On 9/16/15 at 7pm in the EOC, there will be a Whole Community Meeting. A way of updating or creating the City’s Emergency Operations Plan by engaging the community to assist in developing the plan. She encourages our Commissioners to attend. o Erin is working with Chapman University to obtain Tsunami literature and signage. o Staff is scheduled for a table top exercise in the EOC tomorrow, 9/1/15. Internal staff is training to prepare in the event that our EOC would have to be activated. c. FIRE CHIEF REPORT o Chief Lantzer is absent so Erin reported on his behalf. o The demolition of the fire station tower is scheduled to begin in November and will likely last through February. The tower is a collapse hazard. o Modular offices for safety personnel will be established on Bard. d. POLICE CHIEF REPORT o Station modifications will take place during the tower demo and an alternative entry to the jail will also be established. o Phone app by cloud space mobile, which allows city information to be broadcasted via telephone. This is different from Nixle in that it is two-way communication and PD is investigating on how we could benefit from this service. o Commissioner Benson congratulated PD & Fire for the pancake breakfast they hosted for the Special Olympics. o Commissioner Katz also wanted to congratulate the 11 kids who participated in the This is My City summer camp on 8/25. 7. COMMISSION MEMBER REOUESTS FOR FUTURE AGENDA ITEMS. Commissioner Cross wants EPAC to explore the possibility of setting up a recognition or award track as a way of thanking individuals who go above and beyond to assist the community. Commissioner Katz wants emergency numbers published in the newspaper vs. internet sources. Erin reported that Community Resources has been talking about a magnet. Commissioner Katz requests to include this project in the workshop. Erin reported that CERT will be participating in all Fiestas with a First Aid Station in conjunction with the Chamber. 8. ADJOURNMENT Chair Buckland motioned for adjournment, all in favor. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0801 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 AWARD OF CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT TO CONSTRUCT CIP NO. 15-129 STREET IMPROVEMENTS VARIOUS LOCATIONS (Director of Public Works, Andrew Brozyna, P.E.) Subject: Award of construction contract to All American Asphalt to Construct CIP No. 15-129 Street Improvements Various Locations Recommended Action: It is recommended that the City Council: 1.Award the Construction Contract for CIP Project No. 15-129 Street Improvements Various Locations to All American Asphalt for the base bid amount of $715,823.50 and for the Additive Alternate for Gould Avenue for the bid amount of $315,011.50 for a total Contract amount of $1,030,835. 2.Authorize a project budget of $360,793 in addition to the total contract amount in recommendation #1, to include geotechnical / materials testing, public works inspection, and a 20% construction contingency. 3.Authorize the Mayor to execute the Contract and the City Clerk to attest subject to approval by the City Attorney; 4.Adopt the attached resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 15-129 STREET IMPROVEMENTS - VARIOUS LOCATIONS PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT”; 5.Authorize the Director of Public Works to file a Notice of Completion following final completion of the project. Hermosa Beach Printed on 11/5/2015Page 1 of 5 powered by Legistar™ Staff Report REPORT 15-0801 Background: On June 23, 2015 City Council awarded the construction contract for the CIP 14-128 to Palp, Inc., DBA Excel Paving Company for $878,772.05 to provide a variety of street work that included replacing small (5’ x 5’) failed patches of concrete streets, grinding of concrete streets, cape seal, slurry seal and spot paving throughout the City. Before the start of construction of CIP 14-128 Staff inspected the streets included in the CIP 14-128 improvement plans and concluded that some of the improvements called out on the plans were not going to provide any benefits to the City by not increasing the Pavement Condition Index (PCI), or that simply could not be constructed as shown. Examples are the use of Cape Seal on very old streets, the grinding of the concrete streets, spot paving. At the September 1, 2015 City Council meeting Staff proposed to reduce the scope of work for CIP 14-128 to only include the Slurry Seal portion. The bid amount for those services was competitive and this treatment would increase the PCI of the treated streets by approximately 3 points. With that maintenance effort, the overall PCI for the City will increase approximately by 1.5 points. At that same meeting, City Council approved the reduction of scope of work for the project to only cover the 400,000 SF of Slurry Seal included on the original bid. City Council also directed the Public Works Director to use the remaining funds from CIP 14-128 on the upcoming project for the CIP 15- 129 Street Improvements project, which would focus on Grind and Overlay of the streets. In September 2015, Staff began the design process for CIP 15-129 - Street Improvements Various Locations- by analyzing the streets originally proposed for paving under CIP 14-128 to see if they were a candidate of a grind and overlay project. Staff arrived at the final list of streets for the CIP 14- 129 project through a process of elimination, where the criteria used for selecting the streets was the material of the street (asphalt versus concrete), whether or not there were active private developments on the streets that would later cut onto the new pavement to install their new utilities, whether or not the streets were a candidate based on the streets PCI and also taking into consideration the geographical location of the streets, as paving the streets by City sectors provides for better construction costs and a better project over all. During design, Staff secured the services of a Geotechnical Engineering firm to provide cores of the selected streets. Street cores provide street section information that is used for designing the improvements. The scope of work for CIP 15-129 includes the grind and overlay of 527,860 square feet of city streets distributed in the following street segments: 1.Valley Drive - From Pier to 18th Street 2.Valley Drive - From 18th Street to North City Boundary 3.Ardmore Avenue - From Pier Avenue to North City Boundary Also included are 13th St.from Ocean Ave.to PCH,24th St.from Valley Dr.to Park Street,and a th Hermosa Beach Printed on 11/5/2015Page 2 of 5 powered by Legistar™ Staff Report REPORT 15-0801 portion of 15th Street at Strand Ave. Utilizing the grind and overlay method of rehabilitating the streets listed above will result in a Pavement Condition Index (PCI) score of 100 for these streets. Gould Avenue Bid Alternate City Council at the September 1,2015 Council Meeting directed the Public Works Director to add Gould Avenue (From Pacific Coast Highway to Morningside Drive)as an alternate to the CIP 15-129 bid documents to explore the possibility of resurfacing Gould Avenue as part of the Grind and Overlay Project instead of doing Gould Avenue as the separate project CIP 11-141. The CIP 11-141 -Gould Avenue Complete Street Project includes areas of street widening,median work,relocation of street lighting,bike lanes and resurfacing.The preliminary engineer’s construction cost estimate for CIP 11-141 is $1,100,000,and it does not include costs for design,inspection, construction management or other soft costs.Funding for the Gould Avenue project is $66,000 for the Feasibility Phase of the project which includes the preparation of a concept plan.There is no additional funding identified for this project at this time. The complete grind and overlay proposed for Gould Avenue as part of CIP 15-129 will raise its PCI to 100. Other improvements to the streets in this project include repairs of sidewalks,curb,gutters and correction of deficient surface drainage areas at various locations. New ADA compliant access ramps are also being constructed as part of this project to comply with Title II of the Americans with Disabilities Act (ADA) requirements, which requires state and local governments to provide ADA access ramps whenever streets, roadways, or highways are altered. Alterations of streets, roads, or highways include activities such as reconstruction, rehabilitation, resurfacing, widening, and projects of similar scale and effect. Maintenance activities such as filling potholes and slurry seal are not considered alterations. Analysis: On October 29, 2015 the City Clerk received five (5) bids for the project. The bids for CIP 15-129 were publicly opened and read aloud. The low bidder was All American Asphalt from Corona, CA. The Bid results are summarized below. Hermosa Beach Printed on 11/5/2015Page 3 of 5 powered by Legistar™ Staff Report REPORT 15-0801 BIDDER BID AMOUNT All American Asphalt …………………………….Base Bid $715,823.50 Alternate Bid $315,011.50 Palp, Inc. dba Excel Paving……………………... Base Bid $809,910.00 Alternate Bid $ 329,779.70 Sully-Miller Contracting Co……………………… Base Bid $882,111.00 Alternate Bid $ 312,889.00 Hardy and Harper, Inc.…………………………… Base Bid $888,000.00 Alternate Bid $ 333,000.00 Copp Contracting, Inc…………………………… Base Bid $1,045,778.06 Alternate Bid $ 311,962.00 The low bidder was determined by the Base Bid only. Staff reviewed the bid proposals and determined that the bid from All American Asphalt was in conformance with the bid documents and was the lowest responsible and responsive bidder. As part of their evaluation, staff also confirmed that the contractor’s contracting license was active and in good standing with the Contractor’s State License Board. References contacted by City staff were also determined to be positive. The low bid total construction cost for the project is $1,030,835. The total cost for the project is summarized in the Fiscal Implications section. Construction for this project is anticipated to begin in December 2015, weather permitting, and will extend for 80 calendar days. Fiscal Implications: Contingency: Staff recommends a construction contingency of 20% of the total construction amount for this project for any unknowns that could be encountered during the construction phase. Inspection Services and Construction Management: Staff recommends full time inspection and Hermosa Beach Printed on 11/5/2015Page 4 of 5 powered by Legistar™ Staff Report REPORT 15-0801 construction management for this project. Inspection and project management for a resurfacing project of this magnitude requires fulltime attention by qualified personnel in order to verify that the proper materials, construction methodology and practices are provided and followed in order to obtain the desired results and life expectancy of the streets. Staff recommends 10% of the total construction amount for inspection services and construction management services. Materials Testing / Special Inspection: Staff recommends the services of a qualified materials testing laboratory to provide materials testing and special inspection (Compaction tests, Density tests, Concrete tests) services during construction. Staff recommends a budget of 5% of the total construction amount for these services. The anticipated project budget is as follows: Construction Contract (Base bid and Alternate)$ 1,030,835 20% Contingency $ 206,167 10% Inspection/ Construction Management $ 103,084 5% Materials Testing/Special Inspection $ 51,542 Total Project Budget $ 1,391,628 There are sufficient funds in the City’s Street Improvement Program budget that consists of unused funds from CIP 14-128 carried over to this project ($612,238) and funds from CIP 15-129 ($1,012,499) for the current fiscal year. These funds will cover the outstanding streets improvements project for the Fiscal year 2015-16. Any unused funds from CIP 15-129 will be used for the next street resurfacing project. Attachments: 1. Draft Project Resolution 2. Bid Proposal Documents 3. Draft Agreement with Contract Attachments: Specs, Special Provisions, Technical Specifications and Appendices Respectfully Submitted by: Lucho Rodriguez, P.E., Associate Civil Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 5 of 5 powered by Legistar™ -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 2015-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 15-129 STREET IMPROVEMENTS – VARIOUS LOCATIONS PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; The City Council of the City of Hermosa Beach does resolve as follows: The City Council finds and declares as follows: The City Engineer designed and prepared the plans for CIP No. 15-129 Street Improvements – Various Locations Project (“Project”); The City Engineer finds that the plans are complete and the Project may be constructed; and The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; and The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. Design Immunity; Authorization. The design and plans for the Project are determined to be consistent with the City’s standards and are approved; The design approval set forth in this Resolution occurred before actual work on the Project construction commenced; The approval granted by this Resolution conforms with the City’s General Plan; The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution; and -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. Project Payment Account; For purposes of the Contract Documents administering the Project, the City establishes an account containing sufficient monies from the current and following fiscal year budget to pay for the Project. This Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. The City Clerk is directed to certify the adoption of this Resolution. This Resolution will become effective immediately upon adoption. Now, therefore, be it resolved, that the City of Hermosa Beach City Council hereby adopts Resolution No. 2015-XX on November 10 th, 2015. PASSED, APPROVED, AND ADOPTED this 10th day of November, 2015. _________________________________________________________________ MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: ____________________________________________________ City Clerk City Attorney I, Elaine Doerfling, City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Resolution No. 2015- was duly and regularly passed and adopted by the City Council of the City of Hermosa Beach, California, at its adjourned regular meeting held on the 10th day of November, 2015, by the following vote, to wit: AYES: NOES: ABSENT:COUNCILMEMBERS: -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ABSTAIN:COUNCILMEMBERS: PROPOSAL DOCUMENTS CIP No. 15-129 STREET IMPROVEMENTS PROJECT Submitted with Bid Package CONTRACTOR: i\\\�([A0\1:>� PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDING SCHEDULE TO: CITY OF HERMOSA BEACH HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY HALL HERMOSA BEACH, CALIFORNIA 90254 Ladies and Gentlemen: The undersigned declares that he has carefully examined the location of the proposed work and that he has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for: CIP No.15-129 STREET IMPROVEMENTS PROJECT in accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions and Technical Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction (current edition), and the requirements of the Engineer under said documents, for the prices shown herein. Bid items costs ·associated with Mobilization (Not to Exceed 5% of Bid-including but not limited to temporary office trailers, power, water phone, fax, internet connection, sanitary facilities, parking, surveying, construction water, equipment and materials staging area, temporary fencing, gates, screening and all associated items), Bonds, Insurance, Traffic Control, labor, equipment, materials, overhead, profit, any and all other indirect costs shall be considered full compensation for each bid item. All work shall be completed within 80 Calendar days from the date the notice to proceed is issued by the Engineer . Item No. 1 2 3 4 5 6 7 8 9 D 11 12 13 14 15 16 17 18 BASE BID Est. Quantity 1 LS 1 LS 22 EA 23 EA 7 EA 1 EA 3,500 SF 359,000 SF 4,220 TN 9,912 SF 819 LF 21 EA 800 SF 4 EA 11,760 LF 5,630 SF 1 EA 4 EA BIDDING SCHEDULE CIP No. 15-129 STREET IMPROVEMENTS PROJECT Description Payment Reference Mobilization 701-3 Traffic Control Plans 703-11 Adjusting Sewer Manhole Covers 705-2& Cleanout Adjusting Water Valves 705-2 Adjusting Storm Drain Manhole 705-2 Adjusting Survey Monument Cover 705-2 Full Depth AC Repair (8") 708-2 Full Width Cold Milling -2" Deep 709-2 Asphalt Rubber Hot Mix (ARHM) 711-8 Remove Full Depth AC Section, Grade and Recompact to ------- Accommodate 3" AC I 4" CAB Remove AC Curb And Construct 712-2PCC Curb Type A2-6 w/ 18" Gutter ADA Ramp w/ Domes Type 2, 713-4Case 8 or D Concrete Sidewalk 714-2 Tree Removal 715-7 Apply Thermoplastic Traffic 716-5Striping & RPM's Apply Thermoplastic Markings & 716-5RP M's Loop Detectors 717-3 Install Traffic Sign 718-3 Total (Base Bid) Total Unit Price 12-C?S-$,ws- �OCT:)-$�oeo- $. ;lS-$�2,,r;z;;- $1 lS-$Lt62S- $315-$2Jf225- $ \OOV-$ {J)oo - $l(S9J $2li22Sb- $ ·r;: o I $-S3 ;;;,sv- $ ]6---$ 65;6,00- $S"Sb S9+s-1v- $41,c;b �C,02051) $.?ioW -�(£) lOSZ?- $11-$i�oo - $757J-$?;{)()0 - $ /,9) $ -i-1 lffi{J- $�-$71-52-D- $ 1/t)O -$ } /OD - $275-$/JOO - $1 /S-j �2�.G Total Base Bid (in words)\ \.Pl)t?VJ Y)vWAVi1t1f fffte,vrJ JY)f,kl,$.c?/VJ&f ..RJ\g V)1 \rllMdwti � � '\V\lf..e� Do lloi vs. otvlO{ -A-Pt-( Cenl'S � 1 2 3 4 5 6 7 8 9 10 :� ...,..2 13 ADDITIVE ALTERNATE -GOULD AVENUE Est. Quantity Description Payment Total Reference Unit Price 1 LS Traffic Control Plans 703-11 $2QCCO- 3 EA Adjusting Sewer Manhole Covers 705-2 $11 '2.S-& Cleanout $375--7 EA Adjusting Water Valves 705-2 $ 1,s-$ )1-2-b- 3 EA Adjusting Storm Drain Manhole 705-2 $ 3-;:s;-$ I 12.S- 1 EA Adjusting Survey Monument 705-2 $ Loco-Cover $ l.DOO-500 SF Full Depth AC Repair (8") 708-2 $20-$/QDuO- 2,045 TN Asphalt Rubber Hot Mix (ARHM) 711-8 $ is---$ / 13 '?5'26 · 168,910 SF Full Width Cold Milling -2" Deep 709-2 \ IS $ 2£2/?Jo,1J) 380 LF Concrete Longitudinal Gutter 720-2 $ I�---$�000 - 25 LF Concrete Cross Gutter 720-2 $/?;-$43,�- 4,000 SF Apply Thermoplastic Markings &716-5 $£t -$ /V?OCO-RP M's 5,000 LF Apply Thermoplastic Traffic 716-5 $ I D:;-o $,90-Striping & RPM's 10 EA Loop Detectors 718-3 $4DD-$4000- Total ( Add Alternate) $:3/b 0/1,r;bI Total Add Alternate (in words):"lY\Vf-f? :\JvV)dv,at f1fte-en '1bG\J$or1Cl ..e.\e,V-eV\. T}?lla"'SC{ Vl.cA n f-1--'[ cen tr. BASE BID (BASIS OF AWARD): (Figures) $ :J I£ l )f13 'Ez () ADD ALTERNATE: {Figures)$ i- In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder's intention and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a bidder's bond in the amount of '"' \CY1;fu,�'' Dollars, said amount being not less than 10 percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDER'S DECLARATION It is understood and agreed that: 1.The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions. 2.The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to allconditions and matters, which can in any way affect the work or the cost thereof. 3.The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal. 4.The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned. The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents. The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified, and will complete said work within the time specified in the Bidding Schedule. 5.The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder. 6.The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. Theundersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest bidder in accordance with the provisions of the Public Contracts Code Sec. 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided. 7.This bid will not be withdrawn within a period of thirty (30) days after the date of itsproper opening by the City. 8.The undersigned bidder stated under penalty of perjury that the representationsmade in submitting this bid are, to the best of his/her knowledge, true, accurate, andcomplete. Respectfully submitted, Contractor's Business Name Contractor s(g� Title �Dcrl:'s .tw���r� ?-,k� Business Address: Street By Title City State Zip Contractor's License No. and Classification Date Name ' Title Residence: Street City State Zip Residence Phone Number Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co-partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed . PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT NON-COLLUSION AFFIDAVIT (To be executed by Bidder and submitted with Bid) State of California �N�t County of Los Angeles � ,r,.<('\, C' � being first duly sworn, deposes and says thathe'.:r sh� i�p. C �ck�\-of ,p\\\A�'·,w.v-- f\�\\-the party making the foregoing bid that the bid is not made m the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid. NAME OF BID � DER �h� 4 �-SIGNATURE/OF BIDDE�J.� -�t���.k.A Yn?:r>::: '""2-----i..�ADDRESS OF BIDDER CITY STATE ZIP ALL SIGNATURES MUST BE WITNESSED BY NOTARY (attach appropriate jurats) DECLARATION OF ELIGIBILITY TO CONTRACT [Labor Code Section 1777 .1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that: 1.The undersigned contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2.The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law. 3.The undersigned contractor is aware of California Public Contract Code Section 6109, which states: "(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777. 7 of the Labor Code." "(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project." 4.The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law. I declare under penalty of perjury under the laws of the State of California that the for�oing is true and correct. Executed this "'"2-'.7<-f\,\ . . day of 1)-� ,'1-0IS-, at �£xecuUon), Cahfom1a. Signfuure 7 Name: �-�«wn Title: '4\;::?�� Name of Company: Auf\meacM, � PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BID BOND KNOW ALL MEN BY THESE PRESENTS: THAT All American Asphalt Principal, and Fidelity and Deposit Company of Maryland Bond No. 08597423 Bid Date: 10/29/2015 , as ___ , as Surety, are held firmly bound unto the City of Hermosa Beach in the sum of $ Ten Percent of Total Amount Bid --(10% of Bid) ____ DOLLARS, (not less than ten percent of total amount of bid) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to the City to perform all work required under the following: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT NOW, THEREFORE, if said Principal is awarded a Contract by the City and, within the time and in the manner required in the Specifications for said project, enters into the written form of Contract bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the City and judgment is recovered, said Surety shall pay all costs incurred by the City in such suit, including a reasonable attorneys' fee to be fixed by the court. Surety hereby waives the provisions of California Civil Code §2845. SIGNED AND SEALED, this_2_1t_h ___ day of 2015 ------·--October Fidelity and Deposit Company of Maryland (SEAL) Surety Note: This bond must be dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT DESIGNATION OF SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed. If the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner. The bidder shall also designate in the space provided indicating whether or not the subcontractor qualifies as a Woman Owned Business Enterprise, "WBE", or a Minority Business Enterprise, "MBE". WBE Portion State or of Subcontractor's Type of License MBE Work% Name and Address Work Number Class NO o 4/j//o � \w .set. VJ}.�-;-r.nc e!ttiWgl lol4Sl2' C-tOCk4\n�e C0 l>l� \ �, \Olo � 51r1Cf% �1@k \t1ll:eh0Q&'Jt }Y)61 �vq<J7w3tAP C'"i(?fe4<:; c� �PW!1 �112-#-/ iJCC;CO ILtl� C-3 I -+r-ee_(-le MOJ:-ll '![fl 10b tJ _!2__ r, 2 \.o°)v �--=-=-__,;s,.......,f(\-·-lf-,---,.y'\_ftyi_g_\:1£_�-WI-Ct?I___ bi�I ooooa 18'3� C-11 The total amount of work subcontracted shall not exceed more than 49% of the contract amount. PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT CONSTRUCTION PROJECT REFERENCE To be responsive, the bidder must list below the minimum requirements as described in the section entitled BIDDER QUALIFICATIONS on page 3 of these specifications. Attach additional sheets as needed. Project Title Contract Amount.-'$C:....\.._..,t:A ......... '4"""')oq��"-""'-0 _______ _ Type of Work ��c....-.e,\ &�\.n.'"'� Client �\-\ � Agency Project Manager::\:� Phone M\oL\L\-�:!,'-\o __._\i\ ...... c»,,-l1-"lb\:�S,=...____ % subcontracted "] . \ oZ. \ Date Completed Project Title �'jc� \Ji�\...i, Contract Amount _\\�\ ........ \ '�'------, \�1�1_.,qa.. _______ _ TypeofWork ?"��===: Client ��e..�·�J: .,----.....---.Agency Project Manager\-c"""'§. \�· Date Completed �'1 10\�\ Phone�\\°') �-:>�:\ti % subcontractedC\.\.o61o Project Title �*�"°e�-�\.se•N:,, Q,�e\,'\Ak\o.,.. Contract Amount._�--'\,._,.\Ji"---'P\,_.,p::;n""'=--·�-------- Type of Work �!NelM4>M-��\;fk:"!:l Client �\..i, cf-:f �\\i;\.\el Agency Project Manager\\,�\ �.e"� Phone�S\}�'.!>'1.-u'-\\.o'-\ t Date Completed �2ti\S:: % subcontracted t.0� .. NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition. � Bidde�s Signature P� ��� .C,o; �\l,£ rts:..k ... \:: PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDER'S ASSURANCE FROM: Name of Bidder: Business Address: L\cp 't::.· ?2i:::£c-\Y'-��t� .()A� ( Telephone No: (°t:$\ hli,p�OO Members of the City Council c/o City Hall City of Hermosa Beach, California Members of the City Council: Pursuant to your published Notice Inviting Bids for: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT The undersigned declares that he has carefully examined the location of the proposed work; that he has carefully examined the Plans and Specifications, and read the accom panying Instructions to Bidders; and hereby proposes to furnish all materials, machinery, tools, labor, and services, and do all the work necessary to complete the project in accordance with said Plans and Specifications, and other Contract Documents, at the item prices on the bidding schedule. BY: TITLE: PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1.To establish or observe employment policies which affirmatively promoteopportunities for minority persons at all job levels. 2.To communicate this policy to all persons concerned, including all companyemployees, outside recruiting services, especially those serving minoritycommunities, and to the minority communities at large. 3.To take affirmative steps to hire minority employees within the company. FIRM �" �-0Mn �k TITLE OF PERSON SIGNkG,,��M SIGNATURE 4-,� _�7 DATE \'.D\2<l/1S-• Please include any additional information available regarding equal opportunity employment programs now in effect within your company: CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 1 of 8 This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between, All American Asphalt (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 15-129 Street Improvements – Various Locations Project, bids were received, publicly opened, and declared on the date specified in the notice; and B. On November 10, 2015, City’s City Council declared CONTRACTOR to be the lowest responsible bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the CIP No. 15-129 Street Improvements – Various Locations Project in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 15-129 Street Improvements – Various Locations Project in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated October 15, 2015 (the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications, Special Provisions, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 2 of 8 progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 80 calendar days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the contract time. 5. PREVAILING WAGES. A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. C. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: i. When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 3 of 8 iv. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 6. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 7. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 8. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 4 of 8 CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 5 of 8 indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 9. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 10. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 11. INSURANCE: With respect to performance of work under this contract, CONTRACTOR shall maintain and shall require all of its subcontractors to maintain insurance as required in the Builders General Provisions. 12. ASSIGNMENT: This contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 13. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 14. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 6 of 8 assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 15. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 16. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 17. SEVERABILITY. If any portion of these contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 18. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this contract shall not be valid or binding. Any modifications of this contract will be effective only if signed by the party to be charged. 17. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 18. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 7 of 8 (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Andrew Brozyna, Director of Public Works / City Engineer CONTRACTOR: All American Asphalt 400 E. Sixth Street, Corona, CA 92879 Attention: Edward J. Carlson, Vice President 19. DISPUTES. Disputes arising from this contract will be determined in accordance with the contract documents and Public Contracts Code §§ 10240-10240.13. 20. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of race, religion, color, medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 21. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 22. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 23. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 24. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT Page 8 of 8 State of California CONTRACTOR'S License No. 267073 (A, C-12) CONTRACTOR All American Paving 400 E. Sixth Street, Corona, CA 92879 _________________ By: ____________________________________________ Date TITLE CITY OF HERMOSA BEACH, CALIFORNIA _________________ By: ____________________________________________ Date MAYOR ATTEST: By: ____________________________________________ Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ CITY ATTORNEY __________________ Date CITY OF HERMOSA BEACH CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CIP No. 15-129 STREET IMPROVEMENTS PROJECT October 2015 SPECIFICATIONS FOR CIP 15 -129 STREET IMPROVEMENTS PROJECT TABLE OF CONTENTS CIP No. 15-129 STREET IMPROVEMENTS PROJECT Page No. PROJECT DESCRIPTION AND UNDERSTANDING i NOTICE INVITING BIDS ......................................................................................... 1 INSTRUCTIONS TO BIDDERS ............................................................................... 3 PROPOSAL DOCUMENTS ..................................................................................... 6 Bidding Schedule.................................................................................... 7 Bidder's Declaration................................................................................ 13 Non-collusion Affidavit ........................................................................ … 15 Declaration of Eligibility to Contract ........................................................ 16 Bid Bond ................................................................................................. 17 Designation of Subcontractors................................................................ 18 Construction Project Reference .............................................................. 19 Bidder's Assurance ................................................................................. 20 Certificate of Non-Discrimination by Contractors .................................... 21 FAIR EMPLOYMENT PRACTICES DOCUMENTS .................................................. 22 CONTRACT DOCUMENTS ..................................................................................... 29 Agreement .............................................................................................. 30 Faithful Performance Bond ..................................................................... 38 Payment Bond ........................................................................................ 40 Workers' Compensation Insurance Certificate ........................................ 42 Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution ................................................................. 43 Exhibits A through E SPECIAL PROVISIONS Table of Contents ...................................................................................SP(i) – SP(iii) Section 1 – Section10.............................................................................SP-1 – SP-20 Project Technical Specifications ………………………………………….. TS-1 – TS-35 APPENDIX A – PLANS APPENDIX B – STRIPING PLANS APPENDIX C - PAVEMENT ANALYSIS REPORT i 2 City of Hermosa Beach CIP No. 15-129 STREET IMPROVEMENTS PROJECT PROJECT DESCRIPTION AND UNDERSTANDING SCOPE OF WORK: The general scope of work for this project is cold-milling and resurfacing with Asphalt - Rubber Hot Mix (ARHM) approximately 528,000SF (Base Bid + Add Alternate) of City streets, including the construction of ADA concrete ramps, thermoplastic traffic striping, adjusting utilities to grade, construction of curb and gutter and other miscellaneous work. STREET SEGMNENTS 1. Valley Drive - From Pier to 18th Street 2. Valley Drive – From 18th Street to North City Boundary 3. Ardmore Avenue – From Pier Avenue to North City Boundary ADD ALTERNATE – 4. Gould Avenue – From Pacific Coast Highway to Morningside Drive It is intended that the Base Bid line item unit costs will be maintained or decreased for Street Segment 4 - Gould Avenue add alternate. IMPORTANT DATES 1. All Construction work in street segment 1- Valley Drive - From Pier to 18th Street - shall be completed during the school recess period of December 21 to December 24, and December 28 to December 31. Each street segment shall be paved prior to cold milling another street segment. Paving shall begin within five (5) working days after completion of cold milling and shall proceed without interruption form start to finish. 3 City of Hermosa Beach NOTICE INVITING BIDS CIP No. 15-129 STREET IMPROVEMENTS PROJECT Notice is hereby given that the City of Hermosa Beach will receive sealed bids at the Office of the City Clerk, City Hall, 1315 Valley Drive, Hermosa Beach, CA 90254, until 2:00 P.M. on Thursday October 29, 2015, for CIP No. 15-129 STREET IMPROVEMENTS PROJECT The project consists mainly of cold milling City streets full width to a depth of 2” and overlaying with ARHM. The approximate total area is 528,000 SF. Other improvements include the construction of ADA ramps, thermoplastic traffic striping, adjusting utilities to grade and other miscellaneous work. The Engineer’s estimate is $1,000,000 plus an Add Alternate estimated at $400,000. The duration of the project is 80 Calendar days. All bids must be submitted in writing, on standard forms found in the Project’s Contract Documents and Specifications book which can be obtained digitally by contacting the Project Manager. All bids must be sealed and must be plainly marked in the lower left-hand corner “CIP 15-129 – STREET IMPROVEMENTS PROJECT” Each proposal must be accompanied by a cash deposit, a certified or cashier's check, or a bidder's bond, made payable to the City of Hermosa Beach, in an amount not less than 10 percent of the total bid submitted. The successful bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the contract price, and a payment bond in the amount of 100 percent of the contract price, both in a form satisfactory to the City Attorney. The successful bidder will also be required to pay the State of California prevailing wage scale as determined by the Department of Industrial Relations, available at http://www.dir.ca.gov/dlse/dlsePublicWorks.html. The Contractor must be registered with the Department of Industrial Relations at the time of bid. Contractor’s registration available at: https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm The contractor shall possess a valid State of California Contractors License Class “A”. The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be made to the lowest responsible bidder. Plans and Specifications will be available for review at City Hall. Plans and Specifications must be requested digitally from the Project Manager at lrodriguez@hermosabch.org. The plan holders list will be created only from prospective bidders that request the bid documents from the Project Manager, all other bids will be rejected. All questions regarding this bid must be submitted in writing on or before 3:00 PM on Monday, October 26, 2015, to Lucho Rodriguez, PE, Project Manager, by email at: lrodriguez@hermosabch.org 4 INSTRUCTIONS TO BIDDERS CIP No. 15-129 STREET IMPROVEMENTS PROJECT FORM OF PROPOSAL The Proposal shall be fully executed and submitted on the forms provided by the City and shall be enclosed in a sealed envelope marked and addressed as directed in the Notice Inviting Bids. Proposal forms will be issued in each bound copy of the Contract Documents. PROPOSAL DOCUMENTS All Proposals shall include the following executed documents to be submitted with each bid: Bidding Schedule Bidder's Declaration Non-Collusion Affidavit Declaration of Eligibility to Contract Bid Bond Designation of Subcontractors Construction Project Reference Bidder's Assurance Certificate of Non-Discrimination by Contractors DELIVERY OF PROPOSAL The Proposal shall be delivered by the time and to the place stipulated in the Notice Inviting Bids. It is the bidder's sole responsibility to see that its Proposal is received as stipulated. Any Proposal received after the scheduled closing time for receipt of proposals will be returned to the bidder unopened. WITHDRAWAL OF PROPOSAL The Proposal may be withdrawn by the bidder by means of a written request, signed by the bidder or its properly authorized representative. Such written request must be delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. No Proposal may be withdrawn after the hour fixed for opening bids. MODIFICATIONS AND ALTERNATIVE PROPOSALS Unauthorized conditions, limitations, or provisions attached to the Proposal will render it informal and may cause its rejection. The completed Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. Oral, telegraphic, or telephonic proposals or modifications will not be considered. 5 DISCREPANCIES IN PROPOSALS In the event there is more than one bid item in a Bidding Schedule, the bidder shall furnish a price for all bid items in the Schedule, and failure to do so will render the Proposal informal and may cause its rejection. The bidder shall state in figures the unit prices or the specific sums as the case may be, for which it proposes to supply the labor, materials, supplies, or machinery, and completely perform the Contract. The total amount of each item bid and the total amount of the bid shall be stated in figures. If the unit price and the total amount named by a bidder for any items are not in agreement, the unit price alone will be considered as representing the bidder's intention and the total will be corrected to conform thereto. PROPOSAL GUARANTEE Each bidder shall submit with his Proposal cash, an unconditional certified or cashier's check, or a bidder's bond, in the sum of the percentage of the bid stated in the Notice Inviting Bids, payable to the City as a guarantee that the bidder will, if its Proposal is accepted, execute the Contract and furnish a satisfactory Faithful Performance Bond, a satisfactory Payment Bond and insurance certificates as specified herein. If a bidder to whom an award is made, fails or refuses to sign the Contract or furnish the required bonds and certificates, all within the time stated in Section 2-1.5 of the Special Provisions bound herein, the funds represented by said check or bidder's bond shall be forfeited and become and remain the property of the City; the amount thereof being agreed to by the bidder and the surety as liquidated damages due the City because of the delay in the execution of the Contract and in the performance of work thereunder, resulting from such failure or refusal, except that if the City awards the contract to the next lowest bidder, only that portion of the bidder's security equal to the difference between the two bids will be forfeited. A Bid Bond must be obtained from a corporate surety authorized to do business as such in the State of California and should be on the form furnished by the City or one substantially in conformance with it. Certified or cashier's checks must be drawn on a solvent state or national bank or branch thereof in the State of California. The liability of the City in connection with the checks shall be limited to the return of the checks as provided in Section 2-1.6 of the Special Provisions bound herein. DISQUALIFICATION OF BIDDERS A person, firm, or corporation shall NOT be allowed to make or file, or to be interested in, more than one bid, except an alternative bid when specifically requested; provided, however, a person, firm, or corporation who has submitted a sub-proposal to a bidder submitting a Proposal, or who has quoted prices on materials to such bidders, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals, or from submitting a Proposal as a prime contractor. 6 ADDITIONAL REQUIREMENTS The bidder's attention is directed to the Special Provisions and Technical Provisions bound herein for additional requirements of the Proposal and Contract Documents. FAIR EMPLOYMENT PRACTICES DOCUMENTS Fair Employment Practices Documents are to be submitted by the low bidder within three days following the opening of bids. See enclosed instructions and documents on page 19. CONTRACT DOCUMENTS Contract Documents are to be submitted within twenty-one (21) calendar days AFTER award of contract. BIDDER QUALIFICATIONS Each bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. A statement setting forth his/her experience shall be submitted by each bidder on the CONSTRUCTION PROJECT REFERENCE form provided herein. Each bidder shall possess valid active Contractor's License issued by the Contractor's State License Board at the time his/her bid is submitted. The class of license shall be applicable to the work specified in the contract. Each bidder shall also have no less than five (5) years experience in the magnitude and character of the work bid. Bidder Qualifications called for to be submitted at the time of bid include, but are not necessarily limited to: 1. The Contractor shall have been in business under the same name and California Contractor’s License for a minimum of 5 continuous years prior to the bid opening date for this project. The license used to satisfy this requirement shall be of the same type as required by the contract. 2. The Contractor’s license classifications shall be “A” 3. The Contractor shall provide a minimum of 3 references for similar projects of similar size, scope and magnitude, which have been successfully completed in the State of California during the past 5 years. 4. The Contractor shall have a minimum of 10 years of experience. 5. The Contractor shall perform above 50% of the contract with its own forces. 7 PROPOSAL DOCUMENTS CIP No. 15-129 STREET IMPROVEMENTS PROJECT To Be Submitted WITH Bid Package 8 CONTRACTOR: PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDING SCHEDULE TO: CITY OF HERMOSA BEACH HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY HALL HERMOSA BEACH, CALIFORNIA 90254 Ladies and Gentlemen: The undersigned declares that he has carefully examined the location of the proposed work and that he has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for: CIP No. 15-129 STREET IMPROVEMENTS PROJECT in accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions and Technical Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction (current edition), and the requirements of the Engineer under said documents, for the prices shown herein. Bid items costs associated with Mobilization (Not to Exceed 5% of Bid- including but not limited to temporary office trailers, power, water phone, fax, internet connection, sanitary facilities, parking, surveying, construction water, equipment and materials staging area, temporary fencing, gates, screening and all associated items), Bonds, Insurance, Traffic Control, labor, equipment, materials, overhead, profit, any and all other indirect costs shall be considered full compensation for each bid item. All work shall be completed within 80 Calendar days from the date the notice to proceed is issued by the Engineer. 9 BIDDING SCHEDULE CIP No. 15-129 BASE BID STREET IMPROVEMENTS PROJECT Item No. Est. Quantity Description Payment Reference Unit Price Total 1 1 LS Mobilization 701-3 $ 2 1 LS Traffic Control Plans 703-11 $ 3 22 EA Adjusting Sewer Manhole Covers & Cleanout 705-2 $ $ 4 23 EA Adjusting Water Valves 705-2 $ $ 5 7 EA Adjusting Storm Drain Manhole 705-2 $ $ 6 1 EA Adjusting Survey Monument Cover 705-2 $ $ 7 3,500 SF Full Depth AC Repair (8") 708-2 $ $ 8 359,000 SF Full Width Cold Milling - 2" Deep 709-2 $ $ 9 4,220 TN Asphalt Rubber Hot Mix (ARHM) 711-8 $ $ 10 9,912 SF Remove Full Depth AC Section, Grade and Recompact to Accommodate 3" AC / 4" CAB ------- $ $ 11 819 LF Remove AC Curb And Construct PCC Curb Type A2-6 w/ 18" Gutter 712-2 $ $ 12 21 EA ADA Ramp w/ Domes Type 2, Case B or D 713-4 $ $ 13 800 SF Concrete Sidewalk 714-2 $ $ 14 4 EA Tree Removal 715-7 $ $ 15 11,760 LF Apply Thermoplastic Traffic Striping & RPM's 716-5 $ $ 16 5,630 SF Apply Thermoplastic Markings & RPM's 716-5 $ $ 17 1 EA Loop Detectors 717-3 $ $ 18 4 EA Install Traffic Sign 718-3 $ $ Total (Base Bid) $ Total Base Bid (in words): _________________________________________________ 10 ADDITIVE ALTERNATE - GOULD AVENUE Item No. Est. Quantity Description Payment Reference Unit Price Total 1 1 LS Traffic Control Plans 703-11 $ 2 3 EA Adjusting Sewer Manhole Covers & Cleanout 705-2 $ $ 3 7 EA Adjusting Water Valves 705-2 $ $ 4 3 EA Adjusting Storm Drain Manhole 705-2 $ $ 5 1 EA Adjusting Survey Monument Cover 705-2 $ $ 6 500 SF Full Depth AC Repair (8") 708-2 $ $ 7 2,045 TN Asphalt Rubber Hot Mix (ARHM) 711-8 $ $ 8 168,910 SF Full Width Cold Milling - 2" Deep 709-2 $ $ 9 380 LF Concrete Longitudinal Gutter 720-2 $ $ 10 25 LF Concrete Cross Gutter 720-2 $ $ 11 4,000 SF Apply Thermoplastic Markings & RPM's 716-5 $ $ 12 5,000 LF Apply Thermoplastic Traffic Striping & RPM's 716-5 $ $ 13 10 EA Loop Detectors 718-3 $ $ Total ( Add Alternate) $ Total Add Alternate (in words): _____________________________________________ BASE BID (BASIS OF AWARD): (Figures) $ (Words) ADD ALTERNATE: (Figures) $ (Words) 11 In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a bidder's bond in the amount of Dollars, said amount being not less than 10 percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided. CONTRACTOR: 12 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDER'S DECLARATION It is understood and agreed that: 1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions. 2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof. 3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal. 4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned. The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents. The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified, and will complete said work within the time specified in the Bidding Schedule. 5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder. 6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an 13 amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest bidder in accordance with the provisions of the Public Contracts Code Sec. 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided. 7. This bid will not be withdrawn within a period of thirty (30) days after the date of its proper opening by the City. 8. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete. Respectfully submitted, Contractor's Business Name Contractor Sign Title Business Address: Street By Title City State Zip Contractor's License No. and Classification Business Phone Number Date Name Title Residence: Street City State Zip Residence Phone Number Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co-partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed. 14 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT NON-COLLUSION AFFIDAVIT (To be executed by Bidder and submitted with Bid) State of California County of Los Angeles being first duly sworn, deposes and says that he or she is of the party making the foregoing bid that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid. NAME OF BIDDER SIGNATURE OF BIDDER ADDRESS OF BIDDER CITY STATE ZIP ALL SIGNATURES MUST BE WITNESSED BY NOTARY (attach appropriate jurats) 15 DECLARATION OF ELIGIBILITY TO CONTRACT [Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that: 1. The undersigned contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law. 3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states: “(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.” 4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , at (place of execution), California. Signature Name: Title: Name of Company: 16 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BID BOND KNOW ALL MEN BY THESE PRESENTS: THAT , as Principal, and , as Surety, are held firmly bound unto the City of Hermosa Beach in the sum of $ DOLLARS, (not less than ten percent of total amount of bid) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to the City to perform all work required under the following: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT NOW, THEREFORE, if said Principal is awarded a Contract by the City and, within the time and in the manner required in the Specifications for said project, enters into the written form of Contract bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the City and judgment is recovered, said Surety shall pay all costs incurred by the City in such suit, including a reasonable attorneys’ fee to be fixed by the court. Surety hereby waives the provisions of California Civil Code §2845. SIGNED AND SEALED, this day of , (SEAL) (SEAL) Principal Surety BY: BY: Signature Signature Note: This bond must be dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney–in-fact must be attached. 17 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT DESIGNATION OF SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed. If the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner. The bidder shall also designate in the space provided indicating whether or not the subcontractor qualifies as a Woman Owned Business Enterprise, "WBE”, or a Minority Business Enterprise, "MBE”. WBE Portion State or of Subcontractor's Type of License MBE Work % Name and Address Work Number Class The total amount of work subcontracted shall not exceed more than 49% of the contract amount. 18 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT CONSTRUCTION PROJECT REFERENCE To be responsive, the bidder must list below the minimum requirements as described in the section entitled BIDDER QUALIFICATIONS on page 3 of these specifications. Attach additional sheets as needed. . Project Title Contract Amount Type of Work Client Agency Project Manager Phone Date Completed % subcontracted Project Title Contract Amount Type of Work Client Agency Project Manager Phone Date Completed % subcontracted Project Title Contract Amount Type of Work Client Agency Project Manager Phone Date Completed % subcontracted NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition. Bidder's Signature 19 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT BIDDER'S ASSURANCE FROM: Name of Bidder: Business Address: Telephone No: ( ) TO: Members of the City Council c/o City Hall City of Hermosa Beach, California Members of the City Council: Pursuant to your published Notice Inviting Bids for: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT The undersigned declares that he has carefully examined the location of the proposed work; that he has carefully examined the Plans and Specifications, and read the accom- panying Instructions to Bidders; and hereby proposes to furnish all materials, machinery, tools, labor, and services, and do all the work necessary to complete the project in accordance with said Plans and Specifications, and other Contract Documents, at the item prices on the bidding schedule. BY: TITLE: 20 PROPOSAL CIP No. 15-129 STREET IMPROVEMENTS PROJECT CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. FIRM TITLE OF PERSON SIGNING SIGNATURE DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company: 21 FAIR EMPLOYMENT PRACTICES DOCUMENTS CIP No. 15-129 STREET IMPROVEMENTS PROJECT To Be Submitted By The Low Bidder WITHIN THREE WORKING DAYS FOLLOWING OPENING OF BIDS 22 FAIR EMPLOYMENT PRACTICES CIP No. 15-129 STREET IMPROVEMENTS PROJECT INSTRUCTIONS The Fair Employment Practices in Contracts, as adopted by City, requires that the City not do business with any firm that discriminates against any employee or applicant for employment because of race, color, religion, sex, or national origin. Accordingly, every contract or subcontract of the City in excess of $10,000 for public works, or for goods and services, must be accompanied by a Certificate of Non- Discrimination, obligating the contractor or subcontractor to observe the requirements specified therein. In addition to the Certificate of Non-Discrimination, the Fair Employment Practices in Contracts also requires that the lowest responsible bidder undertake an affirmative course of action to promote equal employment opportunities and to ensure that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Completion of the attached compliance report will satisfy this requirement. The apparent successful low bidder and each of its subcontractors must submit one copy of the compliance report to the Director of Public Works/City Engineer, Hermosa Beach City Hall, 1315 Valley Dr., Hermosa Beach, California, 90254, within three days after the opening of bids. 23 FAIR EMPLOYMENT PRACTICES CIP No. 15-129 STREET IMPROVEMENTS PROJECT CONTRACTOR COMPLIANCE REPORT This report must be completed by prime contractor and each subcontractor. Complete all items unless otherwise instructed. Use additional sheets if necessary. Submit one copy of the completed report to Owner: c/o Department of Public Works Hermosa Beach City Hall 1315 Valley Dr. Hermosa Beach, CA 90254 PART I. FIRM DESCRIPTION 1. Circle one: Prime Contractor Subcontractor 2. Name of Firm: 3 Address: 4. Name and address of principal official or manager: 5. Name and address of home office, if different from above: 6. Person completing this form: Signature: Name and Title: Business Telephone: 24 PART II: POLICIES AND PRACTICES (Circle proper answer) Yes No Have you informed company officials and representatives regarding the non-discrimination provisions of the Owner's contracts? Yes No Do your solicitations or advertisements for employment specify that you are an equal opportunity employer? Yes No Do you have educational or training programs sponsored or financed for the benefit of employees or prospective employees? If so, please enumerate: JOB CATEGORY TRAINING PROGRAM W B H A AI M F TOTAL W = White B = Black H = Hispanic A = Asian AI = American Indian M = Male F = Female Yes No Are any apprentices obtained from sources outside the employer's work force? If yes, have you circulated information about apprenticeship openings or opportunities to the following: Yes No State Employment Offices Yes No Newspapers or other media Yes No High schools, including those in minority group areas Yes No Local trade or vocational schools employment Yes No Agencies and organizations specializing in minority breakdown: If there are any apprenticeship programs, please list, along with ethnic JOB CATEGORY TRAINING PROGRAM W B H A AI M F TOTAL 25 Yes No If you are a prime contractor, have all subcontractors covered by these compliance inspection reports been instructed as to their contractual obligations relating to the non-discrimination provisions of the Owner's contracts? 6. Identify (names and addresses) the employment agencies, personnel recruitment organizations, newspaper advertising, or other non-union sources from which the company recruits its personnel. NAME ADDRESS Yes No Have you a collective bargaining agreement with a labor union or other organization? If yes, specify the union or organization. Yes No Does your company's collective bargaining agreement or other contract or understanding with a labor union or other working organization include a provision for non-discrimination in employment? 9. Remarks: Use this space for comment on any answers you have supplied. 26 PART IIIA: EMPLOYMENT FIGURES (1) Name of Firm: Project Name: Date Form Submitted: Person Submitting Form: Check One: Submit separate forms for company makeup (page 24), and for specific project makeup (page 25) ( X ) Permanent makeup of company ( ) Estimated makeup of employees on this specific project only MINORITY GROUPS* JOB CATEGORIES TOTAL EMPLOYED WHITE BLACK HISPANIC ASIAN AMERICAN INDIAN M F OFFICERS & OFFICIALS PROFESSIONAL (2) CLERICAL & OFFICE FIELD SUPERVISOR SKILLED/SPECIFY TRADE A B C D SEMI-SKILLED (3) UNSKILLED (4) TOTAL ITEMS 1-7 (1) This report must be completed by prime contractor and each subcontractor. (2) Occupations requiring college education or equivalent experience: e.g., accountants, architects, scientists, teachers, etc. (3) Workers who operate equipment or perform factor-type duties of intermediate skill level: e.g., auto attendants, laundry operators, truck drivers, etc. (4) Works in manual occupations: e.g., laborers performing lifting, digging, mixing or loading operations, etc. *An employee may be included in the minority group in which he/she appears to belong, or is regarded in the community as belonging. Eliciting information as to the racial or ethnic identify of an employee by direct inquiry is not encouraged. 27 PART IIIB: EMPLOYMENT FIGURES (1) Name of Firm: Project Name: Date Form Submitted: Person Submitting Form: Check One: Submit separate forms for company makeup (page 24), and for specific project makeup (page 25) ( ) Permanent makeup of company ( X ) Estimated makeup of employees on this specific project only MINORITY GROUPS* JOB CATEGORIES TOTAL EMPLOYED WHITE BLACK HISPANIC ASIAN AMERICAN INDIAN M F OFFICERS & OFFICIALS PROFESSIONAL (2) CLERICAL & OFFICE FIELD SUPERVISOR SKILLED/SPECIFY TRADE A B C D SEMI-SKILLED (3) UNSKILLED (4) TOTAL ITEMS 1-7 (1) This report must be completed by prime contractor and each subcontractor. Occupations requiring college education or equivalent experience: e.g., accountants, architects, scientists, teachers, etc. (3) Workers who operate equipment or perform factor-type duties of intermediate skill level: e.g., auto attendants, laundry operators, truck drivers, etc. (4) Works in manual occupations: e.g., laborers performing lifting, digging, mixing or loading operations, etc. *An employee may be included in the minority group in which he/she appears to belong, or is regarded in the community as belonging. Eliciting information as to the racial or ethnic identify of an employee by direct inquiry is not encouraged. 28 CONTRACT DOCUMENTS CIP No. 15-129 STREET IMPROVEMENTS PROJECT To be Submitted Within Twenty-One (21) Calendar Days AFTER Award of Contract 29 CITY OF HERMOSA BEACH CONSTRUCTION AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 15-129 STREET IMPROVEMENTS PROJECT, bids were received, publicly opened, and declared on the date specified in the notice; and B. On , City’s City Council declared CONTRACTOR to be the lowest responsible bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the CIP No. 15-129 STREET IMPROVEMENTS PROJECT, in the City of Hermosa Beach. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 13-655 City Facilities ADA Improvements, in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated February 2015 (the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications, Special Provisions, Exhibits A through E, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings. 30 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 30 working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the contract time. 5. PREVAILING WAGES. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or 31 When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 6. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 7. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 8. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. 32 CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. 33 This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 9. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the contract documents, CONTRACTOR agrees to indemnify and defend the City against any third- party claim. 10. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 11. INSURANCE: With respect to performance of work under this contract, CONTRACTOR shall maintain and shall require all of its subcontractors to maintain insurance as required in the Builders General Provisions. 12. ASSIGNMENT: This contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 13. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 31 14. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 15. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance. 16. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for three years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 17. SEVERABILITY. If any portion of these contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 18. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this contract shall not be valid or binding. Any modifications of this contract will be effective only if signed by the party to be charged. 17. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 18. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in 32 writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Lucho Rodriguez, P.E., Associate Engineer CONTRACTOR: Attention: 19 DISPUTES. Disputes arising from this contract will be determined in accordance with the contract documents and Public Contracts Code §§ 10240-10240.13. 20 NON-DISCRIMINATION: No discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of race, religion, color medical condition, sex, sexual orientation and/or gender identity, national origin, political affiliation or opinion, or pregnancy or pregnancy-related condition. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 21 NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. Further, no employee, officer or agent of the sub-recipient shall participate in selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. 22 TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents. 23 ACCEPTANCE OF FACSIMILE OR EMAIL SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission, or scanned and delivered via email. Such facsimile or email signature will be treated in all respects as having the same effect as an original signature. 24 GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. 33 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California CONTRACTOR'S License No. CONTRACTOR By: Date TITLE CITY OF HERMOSA BEACH, CALIFORNIA By: Date MAYOR ATTEST: By: Date CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: CITY ATTORNEY Date 34 CONTRACT CIP No. 15-129 STREET IMPROVEMENTS PROJECT FAITHFUL PERFORMANCE BOND WHEREAS, the City of Hermosa Beach has awarded to , hereinafter designated as the "Principal", a Contract for: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract; NOW, THEREFORE, we, as Principal, and as Surety, are held and firmly bound unto the Owner in the sum of Dollars ($ ), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Hermosa Beach in an amount to be fixed by the court. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto. IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by 35 the Principal and Surety named herein, on the day of , 2015, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body. Principal By Surety By Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. 36 CONTRACT CIP No. 15-129 STREET IMPROVEMENTS PROJECT PAYMENT BOND WHEREAS, the City of Hermosa Beach has awarded to , as Contractor, a contract for the work described as follows: PROJECT No.: CIP No. 15-129 STREET IMPROVEMENTS PROJECT AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law; NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the Owner in the sum of for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay all court costs and reasonable attorneys’ fees to the plaintiff(s) and City in an amount to be fixed by the court. This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond. Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. 37 IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of 2015. CONTRACTOR SURETY Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. 38 CONTRACT CIP No. 15-129 STREET IMPROVEMENTS PROJECT WORKER'S COMPENSATION INSURANCE CERTIFICATE The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract. DATED: CONTRACTOR By Signature Title ATTEST: By Signature Title 39 INDEMNIFICATION AND HOLD HARMLESS AGREEMENT AND WAIVER OF SUBROGATION AND CONTRIBUTION Contract/Agreement/License/Permit No. or description: Indemnitor(s) (list all names): To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Hermosa Beach and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor” Name Name By: By: Its Its Page 1 of 3 EXHIBIT A INSTRUCTIONS FOR COMPLETING, EXECUTING AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER Insured: Date: (Contractor, Lessee, Permittee, etc.) Insured A. 1. In order to reduce problems and time delays in providing evidence of insurance to the City, you are requested to give your insurance agent or broker a copy of the attached Insurance Requirements and endorsement forms along with these instructions for completing, executing, and submitting evidence of insurance. 2. If the agreement requires Workers' Compensation coverage and you have been authorized by the State of California to self-insure Workers' Compensation, then a copy of the certificate from the State authorizing self-insurance for Workers' Compensation shall meet the requirements for Workers' Compensation insurance covering activities within the State of California. 3. All questions relating to insurance should be directed to the department or office responsible for your contract, lease, permit, or other agreement. Insurance Agent or Broker B. 1. The appropriate Endorsement Form shall be used. No changes in the terms of the Endorsement will be permitted. Certificates of Insurance alone will not be accepted by the City. Page 2 of 3 EXHIBIT A 2. More than one insurance policy may be required to comply with the insurance requirements. Endorsement forms appropriate to your insured's contract, lease or permit are checked below and enclosed. ( ) Workers' Compensation/Employers Liability ( ) General Liability ( ) Automobile Liability ( ) Excess/umbrella Liability ( ) Professional Liability ( ) Property insurance ( ) Fine Arts Property Insurance 3. You shall have an authorized representative of the insurance company sign the completed endorsement forms, note his phone number at the bottom of page 2 and have said representative transmit the forms to the City. Signatures must be originals as the City will not accept facsimile (rubber stamp, photocopy, etc.) or initialed signatures. 4. The name of the Insurance Company underwriting the coverage and its address shall be noted on page 2 of the endorsement form. 5. The "General description of agreement(s) and/or activity(ies) insured" shall include reference to the activity and/or to either the specific City contract number, lease number, permit number or construction approval number. 6. The coverages and limits for each type of insurance are specified in the attached sheet of insurance requirements. When coverage is on a scheduled basis, then a separate sheet is to be attached to the endorsement listing such scheduled locations, vehicles, etc., so covered. 7. Endorsements to excess policies will be required when primary insurance is insufficient in complying with the City's requirements. Page 3 of 3 EXHIBIT A 8. If there is insufficient space on the form to note pertinent information, such as inclusions, exclusions or specific provisions, etc., a separate sheet may be attached. 9. When additional sheets are attached, change the number of pages at the bottom of the form. 10. Completed Endorsement(s) and questions relating to the required insurance are to be directed to: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 11. Improperly completed Endorsements will be returned to your insured for correction by an authorized representative of the insurance company. 12. DELAY IN SUBMITTING PROPERLY COMPLETED ENDORSEMENT FORMS MAY DELAY YOUR INSURED'S INTENDED OCCUPANCY OR OPERATION UNDER AGREEMENT WITH THE OWNER. 13. For extensions or renewals of insurance policies which have the City's Endorsement Form(s) attached, the City will accept a copy of the endorsement (with an original signature) to extend the period of coverage as evidence of continued coverage. Page 1 of 2 EXHIBIT B GENERAL COMPREHENSIVE LIABILITY ADDITIONAL INSURED ENDORSEMENT NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date Page 2 of 2 EXHIBIT B TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages includes: ( ) Premises & Operations ( ) Explosion Hazard ( ) Contractual Liability ( ) Collapse ( ) Independent Contractors ( ) Underground Hazard ( ) Products/Completed Operations ( ) Personal Injury ( ) Broad Form Property Damage ( ) ( ) Broad Form Liability Endorsement A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM , PER OCCURRENCE . INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 1 of 2 EXHIBIT C AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT NAME OF ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date Page 2 of 2 EXHIBIT C TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Scheduled items or locations are to be identified on an attached sheet. The following are covered by the policy: ( ) Owned Automobiles ( ) Owned, Non-owned and Hired Automobiles ( ) Non-owned Automobiles ( ) Hired Automobiles A deductible or self-insured retention (strike out one) of applies to coverage. DEDUCTIBLE APPLIES PER CLAIM , PER OCCURRENCE . INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 1 of 2 EXHIBIT D WORKERS' COMPENSATION/EMPLOYERS LIABILITY SPECIAL CANCELLATION NOTICE ENDORSEMENT NAME AND ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: This policy shall not be subject to cancellation except after notice in writing shall have been sent not less than thirty (30) days prior to the effective date thereof by certified mail, return receipt requested, addressed to Risk Management, City of Hermosa Beach, 1315 Valley Dr., Hermosa Beach, CA 90254. The company agrees to waive all rights of subrogation against the City and its or their elected officials, officers, agents and employees. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY Workers' Compensation Statutory Page 2 of 2 EXHIBIT D Employers Liability The following are included in the above coverages: ( ) Broad Form All States Endorsement ( ) Voluntary Compensation Endorsement ( ) ( ) INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) Page 1 of 2 EXHIBIT E EXCESS LIABILITY INSURANCE ADDITIONAL INSURED ENDORSEMENT NAME AND ADDRESS OF INSURED: General description of agreement(s) and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. That the City of Hermosa Beach and its or their elected officials, officers, agents and employees are insureds thereunder in relation to those activities described generally above with regard to operations performed by or on behalf of the named insured. 2. Such insurance shall be primary, and not contributing with any other insurance maintained by the City. 3. The policy to which this endorsement is attached shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 4. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits or non-renewal except after written notice to Risk Management, City of Hermosa Beach, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. CANCELLATION NOTICE AND ENDORSEMENT TO BE SENT TO: Risk Management City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 (310) 318-0202 Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. Endorsement Effective Policy No. No. Date Page 2 of 2 EXHIBIT E TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM TO LIABILITY AMOUNT EXCESS OF Excess Liability ( ) Following Form ( ) Umbrella Liability ( ) Other Applicable underlying coverages Insurance Company Policy No. Amount The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: A deductible or self-insured retention (strike out one) of $ applies to coverages not included in underlying policies. DEDUCTIBLE APPLIES PER CLAIM , PER OCCURRENCE . INSURANCE COMPANY ADDRESS: I, , (print name) hereby declare under penalty of perjury, under the laws of the State of California, that I have the authority to bind the above-named insurance company to this endorsement and by my execution hereof, do so bind said company. Signature of Authorized Representative (Original Signature only; No facsimile signature or initialed signature accepted) Executed at , on , 20 . Phone No.: ( ) i CIP No. 15-129 STREET IMPROVEMENTS PROJECT SPECIAL PROVISIONS The following Special Provisions supplement and amend the "Standard Specifications for Public Works Construction" (Green Book). As a reference they have been arranged into a sequence which parallels the arrangement of the Standard Specifications. ii SPECIAL PROVISIONS CIP No. 15-129 STREET IMPROVEMENTS PROJECT TABLE OF CONTENTS Page No. PART 1 – GENERAL PROVISIONS SP-1 PREFACE: STANDARDS SPECIFICATIONS AND Section 1: STANDARD DRAWINGS Definitions SP-1 SP-1 Section 2: Scope of Control of the Work SP-2 2-1 Award and Execution of Contract SP-2 2-1.1 Proposal SP-2 2-1.2 Examination of Plans, Specification SP-3 and Project Site 2-1.3 Interpretation of Drawings and Documents SP-3 2-1.4 Award of Contract SP-3 2-1.5 Execution of Contract SP-4 2-1.6 Return of Proposal and Guarantee SP-5 2-5.2 Precedence of Contract Documents SP-5 2-5.3.3 Submittals SP-5 Section 3: Changes in Work SP-6 3-3.2.2 Basis for Establishing Costs SP-6 3-3.2.3 Markup SP-7 3-5 Disputed Work SP-7 3-5.1 Retention of Imperfect Work SP-7 Section 6: Prosecution, Progress and Acceptance of the Work SP-8 6-1 Construction Schedule and SP-8 Commencement of Work 6-7.2 Working Day SP-9 6-8 Completion and Acceptance SP-9 6-9 Liquidated Damages SP-9 iii Section 7: Responsibilities of the Contractor SP-10 7-1 Contractor’s Equipment and Facilities SP-10 7-1.1 Contractor’s Responsibility for Work SP-10 7-1.2 Notice and Service Thereof SP-10 7-1.3 Warranty of Title SP-11 7-2 Labor SP-11 7-2.2 Laws SP-11 7-3 Liability Insurance SP-12 7-5 Permits SP-13 7-6 The Contractor’s Representative SP-14 7-9 Protection and Replacement of Existing SP-14 Improvements 7-10 Public Convenience and Safety SP-14 7-10.4.5 Emergency Provisions SP-14 Section 9 Measurement and Payment SP-14 9-3.2 Partial and Final Payment SP-14 9-3.5 Work Performed Without Direct Payment SP-15 Section 10 Additional Special Provisions SP-15 10-1 Legal Relations and Responsibilities SP-15 10-1.1 Laws to be Observed SP-15 10-2 Fair Employment Practice Commission SP-17 Certification SP-1 SPECIAL PROVISIONS CIP No. 15-129 STREET IMPROVEMENTS PROJECT PART 1 – GENERAL PROVISIONS PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS The Standard Specifications for Public Works Construction written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California shall be the Standard Specifications of the Owner. All work shall conform to the latest edition, including supplements, of the Standard Specifications, these Special Provisions which supplement or modify the Standard Specifications, and the Standard Drawings as issued by the City available at the time bids are opened unless otherwise specified in the Contract Documents. The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents. For the convenience of the Contractor, the section and subsection numbering system used in these Special Provisions corresponds to that used in the Standard Specifications. Section 1 Terms, Definitions, Abbreviations and Symbols Section 1-2 Definitions Whenever in the Standard Specification in the following terms are used, they shall be understood to mean and refer to the following: (a) (b) BOARD CONTRACT The City Council of the City of Hermosa Beach Documents including but not limited to the proposed DOCUMENTS forms, Special Provisions, Technical Provisions, Bonds, Insurance, Contract and all Addenda setting forth any modifications of the documents. (c) ENGINEER The Director of Public Works/City Engineer or his authorized representative. (d) BIDDER An individual, co-partnership, association or SP-2 corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. (e) LEGAL ADDRESS The legal address of the Contractor to be the address OF CONTRACTOR given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered. (f) LABORATORY An established laboratory approved and authorized by the Engineer for testing materials and work involved in the contract. Section 2 Scope and Control of the Work Section 2-1 Award and Execution of Contract Section 2-1.1 Proposal The following is in addition to the provision of Section 2-1: The proposal shall be fully executed and submitted on the forms provided by the City and shall be enclosed in a sealed envelope marked and addressed as directed in the “Notice Inviting Bids”. If the proposal is made by an individual, it shall be signed and his or her full name and address shall be given; if it is made by a firm it shall be signed with co-partnership name by a general partner thereof, who shall also sign his or her known name, and the name and address of each member of such co-partnership shall be given; if made by a corporation, the name of the corporation shall be signed by its duly authorized officers and attested by the corporate seal. Bidders are warned against making erasures or alterations of any kind on their Proposal. Proposals which contain omissions, erasures, alterations, conditions or additions not called for may be rejected. At the time the Contract is awarded by the City, the Contractor shall be licensed under the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California to do the type of work contemplated in the Contract and shall be skilled and regularly engaged in the general class or type of work required by this Contract. SP-3 Section 2-1.2 Examination of Plans, Specifications and Project Site The following is in addition to the provisions of Section 2-1: Bidders shall read the specifications, examine the drawings and make their own estimates of the existing facilities and difficulties which will attend the execution of the work called for by the proposed contract, including local condition, uncertainty of weather and all other contingencies. Bidders shall satisfy themselves by personal examination of the locations of the proposed work, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, or drawings, or from the Engineer or his assistants (or the Architects or their assistants), shall not relieve the bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the City. Section 2-1.3 Interpretation of Drawings and Documents The following is in addition to the provisions of Section 2-1: If a prospective bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, he may submit to the Engineer a written request for an interpretation or a correction thereof. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the Engineer, and a copy of such addendum will be sent by certified mail, postage prepaid, or delivered to each person receiving a set of the Contract Documents whose address is known to the Engineer and such addendum shall be considered a part of and incorporated in the Contract Documents. Section 2-1.4 Award of Contract The following is in addition to the provisions of Section 2-1: After the Proposals have been publicly opened and read aloud, they will be checked for accuracy and compliance with all provisions as specified herein. The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. Award of the Contract, if it be awarded, will be made by the Owner within 30 days after opening of the bids. Award will be made to the lowest responsible bidder. SP-4 In selecting the lowest responsible bidder, consideration will be given to the general competency of the bidder for the performance of the work covered by the proposal. To receive favorable consideration, a bidder may be required to present evidence that he has successfully performed similar work of comparable magnitude or submit other evidence satisfactory to the City that he or his associates are personally competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integrity and honesty of purpose shall be essential requirements. A showing of adequate financial resources may be required but will not alone determine whether a bidder is competent to undertake the proposed work. Only manufacturers or contractors of established reputation, or their duly authorized dealers or agency, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the work called for in the contract, will be considered in making the award. Section 2-1.5 Execution of Contract The following is in addition to the provisions of Section 2-1: A bidder whose proposal is accepted shall properly sign a written contract with the City on the form attached hereto and return said contract together with good and approved bonds and insurance certificates as required by the Contract Documents within twenty- one (21) calendar days from the date of the mailing of a notice from the City to the bidder, according to the address given by him, of acceptance of his proposal. Contract bonds and certificates of insurance, if required, shall be filed in all instance before delivering any equipment, materials or performing any work under the contract; also before any purchase order shall be issued. An executed Power of Attorney form shall be submitted with all contract bonds herein specified. If a bidder whose proposal is accepted fails or refuses to enter into a contract as herein provided, or to conform to any stipulated requirement in connection therewith, the money represented by his check or bidder’s bond shall be refunded less the difference between the low bid and the bid of the bidder with whom the City enters into an agreement in accordance with the provisions of the Public Contracts Code Section 20174. At the discretion of the City an award may be made to the bidder whose proposal is next most acceptable to the City, and such bidder and his surety shall fulfill every stipulation embraced herein as if he were the party to whom the first award was made. A corporation to which an award is made may be required before the contract is finally signed to furnish evidence of its corporate existence, of its right to do business in California and of the authority of the officer signing the contract and bonds for the corporation to so sign. SP-5 Section 2-1.6 Return of Proposal and Guarantee The following is in addition to the provisions of Section 2-1: The check or bond of a bidder to whom the contract has been awarded will be returned to him after all of the acts, for the performance of which said security is required, have been fully performed. The checks or bid bonds of the second and third lowest bidders will be returned when the bidder to whom the contract has been awarded has properly executed all of the required Contract Documents. Check or bid bonds of other bidders will be returned when their proposals are rejected or in any event at the expiration of forty-five (45) days from the date of opening bids. Section 2-5.2 Precedence of Contract Documents The following supersedes the provisions of Section 2-5.2: The order of precedence of contract documents shall be: FIRST Requirements of law, including the Code and Ordinances of the City of Hermosa Beach. SECOND Permits from other agencies as may be required by law. THIRD Permits from City of Hermosa Beach Departments as may be required by law or ordinance. FOURTH The Contract. FIFTH The Bid Proposal. SIXTH Addenda. SEVENTH Notice Inviting Bids. EIGHTH Instructions to Bidders. NINTH Technical Provisions. TENTH Plans. ELEVENTH Special Provisions of the Standard Specifications. TWELFTH Standard Plans. THIRTEENTH Standard Specifications for Public Works Construction (current edition). SP-6 FOURTEENTH Reference Specifications. Change orders, supplemental agreements and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND and THIRD. Detailed plans shall have precedence over general plans. Section 2-5.3.3 Submittals The following is in addition to the provisions of Section 2-5.3.3: The Contractor shall submit the following submittals within 15 days of notification of the City’s intent to award this contract: ♦ Work Schedule ♦ Material Data (catalog sheets) and Samples (where applicable) The City will review and respond to all submittals within ten working days of receipt. Section 3 Changes in Work Section 3-3.2.2 Basis for Establishing Costs Section 3-3.2.2 shall be changed as follows: (a) Labor. The costs of labor will be the actual cost for wages of workers performing the extra work at the time the extra work is done, plus the employer payments of payroll taxes, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by collective bargaining agreements. Section 3-3.2.3 Markup Section 3-3.2.3 shall be changed as follows: (a) Work by Contractor. An allowance for overhead and profit shall be added to the Contractor’s costs as determined under 3-3.2.2 and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall also be compensated for the actual increase in the Contractor’s bond premium caused by the extra work. Equipment rates shall be determined utilizing the latest published Caltrans equipment rates. For costs determined under each subsection in 3-3.2.2, the markup shall be: (a) Labor 20% (b) Materials 15% SP-7 (c) Tool and Equipment Rental 15% (d) Other Items 15% (b) Work by Subcontractor. When any of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s costs as determined under 3-3.2.2. An allowance for the Contractor’s overhead and profit shall be added to the sum of the Subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the Subcontractor. For Contractor markup of Subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof, and 5% on costs in excess of $2,000. Section 3-5 Disputed Work Section 3-5.1 Retention of Imperfect Work The following is in addition to the provisions of Section 3-5: If any portion of the work done or materials furnished under the contract proves defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the Engineer, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefor in the payment due the Contractor as may be just and reasonable. Section 6 Prosecution, Progress and Acceptance of the Work Section 6-1 Construction Schedule and Commencement of Work The following is in addition to the provisions of Section 6-1: The Contractor’s proposed construction schedule shall be submitted to the Engineer within ten (10) working days after the date of the Notice of Contract Approval. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures. SP-8 The names, addresses and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Manager and the County Sheriff’s Department or the City Police Department prior to beginning work. The Contractor shall also notify the City of Hermosa Beach and the owners of all utilities and substructures not less than 48 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the contractor and is not guaranteed to be complete or correct: Southern California Edison Co. Brian Small 310/783-9332 The Gas Co. Bill Stevens 310/605-7837 Verizon Steve McDonald 818/837-0394 Hermosa Beach Police & Fire Dispatch 310/524-2750 Time Warner (Cable TV) Mike Ghianuly 424/212-6925 West Basin Municipal Water District 310/217-2411 Athens Services Will Wilson 626/934-4696 California Water Service Co. Rob Olsen 310/257-1428 Underground Service Alert Dial 811 800/227-2600 Los Angeles County Flood Maintenance 562/861-0316 Los Angeles County Public Works Darryl Chenoweth 626/458-3109 The Contractor shall submit periodic Progress Reports to the Director of Public Works by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. Section 6-7.2 Working Day The following is in addition to the provisions of Section 6-7: The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and 5:00 P.M., Monday through Friday. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the City Engineer. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection. SP-9 In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor. The following days are considered holidays, and no work will be allowed on the project. Any work not completed and fully open to public traffic shall be maintained in a safe and delineated condition. Traffic control and safety devices shall be maintained at all times. Veteran’s Day Nov 11 Holiday week between December 25 through January 1 Martin Luther King Jr. Day January 21 Presidents Day February 18 Independence Day July 4 Section 6-8 Completion and Acceptance The following is in addition to the provision of Section 6-8: In addition to the guarantees as required in Section 2-4 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one year after acceptance of the work by the Owner to insure that defects, which appear within said period, will be repaired, replaced, or corrected by the Contractor, at his own cost and expense, to the satisfaction of the Engineer within thirty (30) days after written notice thereof by the City. Section 6-9 Liquidated Damages The following is in addition to the provisions of Section 6-9: The amount of liquidated damages is hereby amended to $500 for each consecutive calendar day. Section 7 Responsibilities of the Contractor Section 7-1 Contractor’s Equipment and Facilities Section 7-1.1 Contractor’s Responsibility for Work The following is in addition to the provisions of Section 7-1: Until the formal acceptance of the work by the City, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished in accordance SP-10 with 7-3 hereof, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance. In case of suspension of work from any cause whatever, the Contractor shall be responsible for all materials and the proper temporary storage thereof. Section 7-1.2 Notice and Service Thereof Any notice required or given by one party to the other under the contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner: Notice shall be given to the City by personal delivery thereof to the City’s Engineer or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to: Public Works Department City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered. Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered. Section 7-1.3 Warranty of Title No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials, supplies and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him to the City free from any claims, liens, encumbrances or charges, and SP-11 further agrees that neither he nor any person, firm or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the City. The provisions of this section shall be inserted in all subcontractor’s and material contracts, and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into regarding such materials. Section 7-2 Labor Section 7-2.2 Laws The following is in addition to the provisions of Section 7-2.2: Each bidder must submit with the Bid Proposal a fully executed Certificate of Non- Discrimination by Contractors. Bids will not be considered unless accompanied by the completed Certificate. After the opening of bids and the determination of the low bidder, said low bidder shall submit to the Public Works Department, no later than 5:00 P.M. on the third working day following the bid opening, a completed “Fair Employment Practices Contractor Compliance Report”. The Contractor shall comply with all applicable provisions of Sections 1776, 1777.5 and 1777.7 of the California Labor Code. The Contractor shall be responsible for compliance with Section 1776 and shall insert a provision in all subcontracts requiring subcontractors to comply with said section. The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code. Section 7-3 Liability Insurance The following supersedes the provisions of Section 7-3: The Contractor needs to name in their Liability Insurance the “Los Angeles County Regional Park and Open Space District” as additional insured. The Contractor shall, at its expense, maintain in effect all times during the performance of work under the Contract not less than the following coverage and limits of insurance, SP-12 which shall be maintained with insurers licensed to sell insurance in the State of California and having a “A-“or higher rating in the latest edition of Best’s Insurance Guide, and shall be subject to approval by the City’s Risk Manager: Workers’ Compensation and Employer’s Liability • Workers’ Compensation – coverage as required by law • Employer’s Liability – limits of at least $100,000 per occurrence Comprehensive General Liability Automobile Liability • Combined Single Limit - $2,000,000 • Combined Single Limit - $1,000,000 The automobile and general comprehensive liability policies may be combined in a single policy with a combined single limit of $1,000,000. All of the Contractor’s policies shall contain an endorsement providing written notice shall be given to the City at least 30 calendar days prior to termination, cancellation or reduction of coverage in the policy The Bodily Injury and Property Damage Liability policies shall contain the following: 1. An endorsement extending coverage to the City as an insured, in the same manner as the named insured as respects liabilities arising out of the performance of any work under the Contract. Such insurance shall be primary insurance as respects the interest of the City, and any other insurance maintained by the City shall be excess and not contributing insurance with the insurance required hereunder. 2. “Severability of Interest” clause. 3. Elimination of any exclusion regarding loss or damage to property caused by explosion or resulting from collapse of buildings or structures or damage to property underground, commonly referred to by insurers as the “XCU” hazards. 4. Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Contractor under the Contract. Promptly on execution of the Contract, and prior to commencement of any work, the Contractor shall deliver to the City copies of all required policies and endorsements thereto on the forms supplied by the City. SP-13 The Contractor shall require and verify similar insurance on the part of its Subcontractors. The foregoing requirements as to the types, limits and City approval of insurance coverage to be maintained by the Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligation assumed by the Contractor under the Contract. Any policy or policies of insurance that the Contractor or his Subcontractors elects to carry as insurance against loss or damage to their construction equipment and tools or other personal property used in fulfillment of this contract shall include a provision waiving the insurer’s right of subrogation against the City. The cost of all insurance shall be included in the contractor’s bid. Instructions for completing the required endorsements and forms therefore are attached to these Special Provisions as Exhibits A-E. Section 7-5 Permits The following is in addition to the provisions of Section 7-5: Prior to beginning work, the Contractor shall obtain authorization and permits from the City of Hermosa Beach. The Contractor will be responsible to protect and preserve all property and improvements in accordance with Section 7-9 of SSPWC. The Contractor must have or obtain a valid City of Hermosa Beach Business License in accordance with the provisions of the Hermosa Beach Municipal Code. City Encroachment Permit A City Encroachment Permit is required to work within public right-of-way and will be issued at no cost to the Contractor. Other Encroachment Permits When work occurs in the right-of-way of other entities, the Contractor shall obtain and pay, as required, for an encroachment permit from that entity. Section 7-6 The Contractor’s Representative The following is in addition to the provisions of Section 7-6: SP-14 The Contractor shall furnish the Engineer with the name, address and business and home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices. Section 7-9 Protection and Replacement of Existing Improvements The following is in addition to the provisions of Section 7-9: The Contractor shall protect in place existing landscaping, walls, planters, buildings and other improvements. Section 7-10 Public Convenience and Safety The following is in addition to the provisions of Section 7-10: Section 7-10.4.5 Emergency Provisions The following is in addition to the provisions of Section 7-10.4: Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection. Whenever, in the opinion of the City, an emergency exists of which the City is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the progress of construction; and whenever, in the opinion of the City, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event the City may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the City may seem reasonable and necessary, all at the expense of the Contractor. Section 9 Measurement and Payment Section 9-3.2 Partial and Final Payment Section 9-3.2 is hereby deleted and replaced with: The closure date for periodic progress payments will be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following SP-15 month. However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. Section 9-3.5 Work Performed Without Direct Payment The following is in addition to the provisions of Section 9.3: Tools and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools and materials shall be included in the unit bid prices in the Proposal and no additional compensation will be paid therefor. Section 10 Additional Special Provisions 10-1 LEGAL RELATIONS AND RESPONSIBILITIES 10-1.1 LAWS TO BE OBSERVED: Subdivision 10-1.01.1: Laws and Regulations - The Contractor shall keep himself fully informed of all Federal and State laws, County and City ordinances and regulations which, in any manner, affect those engaged or employed on the work, the materials used in the work or the conduct of the work. If any discrepancy or inconsistency should be discovered in this contract or in the Plans or Specifications herein referred to, in relation to any such law, ordinance or regulation, the Contractor shall forthwith report the same in writing to the Engineer. The Contractor shall, at all times, observe and comply with and shall cause all his agents and employees to observe and comply with all such applicable laws, ordinances and regulations in effect or which may become effective before completion of this contract. He shall protect and indemnify the City and its officers and agents against any claim or liability arising from or based on the violations of any such laws, ordinances or regulations whether by himself or by his employees or his subcontractors or their employees. Except as otherwise explicitly provided in these specifications, all permits and licenses necessary to the prosecution of the work shall be secured by the Contractor at his own expense and he shall pay all taxes properly assessed against his equipment or property used or required in connection with the work. All state laws, all county and city ordinances and regulations now imposed by competent authority and relating to any materials required to be furnished under these specifications and works required to be done hereunder, shall be deemed to be and hereby are made controlling and part of these specifications. Subdivision 10-1.01.2: General - The Contractor shall keep himself fully informed of all existing state and national laws and municipal ordinances and SP-16 regulations which in any manner affect those engaged or employed in the work, or the materials used in the work or which in any way affect the conduct of the work and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Subdivision 10-1.01.3: Eight-Hour Law - Eight (8) hours labor constitutes a legal day's work. The Contractor shall forfeit as a penalty $25.00 (Twenty-five dollars) for each workman employed in the execution of the contract by the Contractor or any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1815 thereof inclusive except that work performed by employees of Contractors in excess of eight (8) hours per day and forty (40) hours during any one week, shall be compensated at not less than one and one-half (1 1/2) times the basic rate of pay as provided in Section 1815. Subdivision 10-1.01.4: Prevailing Rate of Per Diem Wages - Pursuant to the provisions of Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates. The Federal Minimum wage rates for this project as predetermined by the United States Secretary of labor are set forth herein by addenda and in copies that may be examined at the offices described above where project plans, special provisions, and proposal forms may be seen. Addenda to modify the federal minimum wage rates, if necessary, will be issued to holders. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. Attention is directed to the Federal minimum wage rate requirements in these Special Provisions. If there is a difference between the minimum wage rates predetermined by the Secretary of labor and the general prevailing wage rates determined by the Director of the California Department of Industries Relations for similar classifications of labor, the Contractor and subcontractor shall pay not less than the higher wage rate. The City will not accept lower State wage rates not specifically included in the Federal minimum wage determination. This includes “helper” (or other classifications based on hours of experience) or any other classifications not appearing in the Federal wage rate determination. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractor, the Contractor and subcontractor shall pay not less than the Federal minimum wage rate which most closely approximates the duties of the employees in question. The U.S. Department of Transportation (DOT) provides a toll-free “hotline” service to report bid rigging activities. Bid rigging activities can be reported Mondays through Fridays, between 8:00 a.m. and 5:00 p.m., eastern time, Telephone No. 1-800-424- 9071. Anyone with knowledge of possible bid, bidder collusion, or other fraudulent SP-17 activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information with be treated confidentially and caller anonymity will be respected. The Contractor shall comply with Labor Code Section 1775. In accordance with said section, the Contractor shall forfeit as a penalty to the City $50.00 (fifty dollars) for each calendar day, or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the contract by him or by `any subcontractor under him in violation of the provisions of the Labor Code and in particular Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. Subdivision 10-1.01.5: Certified Payroll - Pursuant to Section 1776 of the Labor Code, the Contractor and/or subcontractors shall submit weekly to the City for each week in which any contract work is performed a certified copy of all payroll records. Should the Contractor fail to provide such payroll certificates, the City may withhold $1,000.00 for each weekly payroll certificate not received from payment due. 10-2 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION: The Contractor's attention is directed to the requirements in Section 12990 of the Government Code for nondiscrimination and compliance employment programs. TECHNICAL SPECIFICATIONS TS-1 PROJECT TECHNICAL SPECIFICATIONS SECTION 700 - GENERAL 700-1 INVESTIGATION OF SITE CONDITIONS Bidders are urged to visit the site of the work and by their own investigations satisfy themselves as to the existing conditions affecting the work to be completed as part of this project. If the bidder chooses not to visit the site or conduct investigations, bidder will nevertheless be charged with knowledge of conditions, which reasonable inspection and investigation would have disclosed. 700-2 UTILITIES The existing subsurface utilities have not been shown on plans. To avoid or resolve any interference problems between existing utilities and the proposed work, the Contractor shall field verify the vertical and horizontal locations of all utilities and all other facilities and obstructions prior to beginning any excavations. Special reference is hereby made to Subsection 5-2, "Protection," of the SSPWC with respect to the protection, repair, and replacement of existing subsurface utilities. The use of non-destructive / vacuum potholing techniques for locating or exposing utilities shall not be permitted unless prior written consent is obtained from the Engineer. The City reserves the right to deny the Contractor from utilizing non-destructive / vacuum potholing for any reason. Unless indicated otherwise in the Contract Documents, Contractor’s bid shall assume that only conventional methods for locating utilities will be allowed. 700-3 WORKMANSHIP AND STANDARD OF CARE The Plans and specifications are intended to provide sufficient detail for providing installations that are of a high quality. For all items of work and work of various trades, the Contractor is expected to provide workmanship that meets or exceeds the accepted industry standard for each item of work. Workers are expected to be competent and experienced in their respective trade or to at least be adequately mentored on the job site. Should any specifications or Plans not provide adequate details for the materials or installation requirements of any item of work, the Contactor shall install such item in accordance with the Standard Specifications for Public Works Construction (SSPWC). If the SSPWC does not address a particular work item, the Contractor shall install said item in accordance with the generally TS-2 accepted industry standard unless the City provides additional details to the Contractor, in which case the City’s directives shall prevail. 700-4 SUBMITTALS The Contractor shall provide the following submittals prior to starting construction: Project Construction Schedule, sequence and phase plan Preconstruction DVD, 2 copies in color Copy of City Business License (Prime and Subcontractors) 24 Hr. Emergency Phone Call List Letters identifying site authorized contractor’s representative or “Superintendent” and contractor’s “Competent Person” Traffic Control Plan (paper and PDF) SWPCP Waste Diversion Plan AC and ARHM Material Specifications Concrete Material Specifications Truncated Domes for Access Ramps And others as requested by the engineer SECTION 701 - MOBILIZATION 701-1 SCOPE OF WORK Mobilization shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site. Mobilization shall additionally include the establishment of any temporary facilities and the submittal of a detailed construction schedule. Any other costs of work in advance of construction operations and not directly attributable to any specific bid item shall be included in the item mobilization. 701-2 VIDEO RECORDING A minimum of one week prior to start of construction, the Contractor shall video record all areas where construction is to take place. Such video recordings shall be provided to the Engineer before construction commences. These video recordings shall serve as a record of the existing conditions for disputes arising from restoration, and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video recordings shall document existing roadway striping and all painted curb markings in the project area. The video recordings shall be standard TS-3 DVD (digital video disk) in color. All video recordings shall be indexed and catalogued in such a manner that each photographed area is readily identifiable, and shall also indicate the date and time (hour, minutes and seconds) on which the recording was made. The Contractor shall also video record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of video recording, the area shall be restored as approved by the Engineer at Contractor's expense. All video recordings shall become the property of the City. 701-3 MEASUREMENT AND PAYMENT Measurement and payment for mobilization shall be made at the stipulated lump sum price bid. Mobilization shall be a non-prorated item. All items involved in mobilization must be complete to receive any compensation. Any amount(s) not covered by the stipulated price shall be considered included in other listed items of the bid. The lump sum price bid for mobilization shall include all labor, materials, tools, and incidentals required to complete mobilization in accordance with the contract documents. SECTION 702 - MISCELLANEOUS REMOVAL AND DISPOSAL OF MATERIAL/EQUIPMENT 702-1 GENERAL All work shall conform to Section 300-1.3, "Removal and Disposal of Materials," of the Standard Specifications, and includes any miscellaneous removals as shown on the plans or in these Special Provisions. Existing City streets used during the disposal operation shall be left in a condition equal to the original. The Contractor shall be required to keep the work area clean and clear of unnecessary debris at all times. All salvageable equipment shall be delivered to the City Street Division, located at 336 Sanjon Road. 702-2 PAINT REMOVAL Striping and marking which is to be removed shall be removed by wet sandblasting and all sand shall be removed without delay as the sandblasting operation progresses. All sand blasted asphalt pavements shall be sealed with an asphalt emulsion. TS-4 702-4 MEASUREMENT AND PAYMENT Measurement and payment for miscellaneous removal and disposal is included in various items of work and no additional compensation will be made for the removal and disposal of all items, including all labor, equipment, materials, tools, and all incidentals required to complete the job. SECTION 703 - TRAFFIC CONTROL 703-1 GENERAL REQUIREMENTS All work required for maintaining and controlling traffic during the construction period shall conform to the applicable provisions of the SSPWC and these modifications herein. All such work shall additionally conform to the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD) and California Supplement to the MUTCD hereinafter referred as MUTCD. Issued by the State of California, Department of Transportation (Caltrans) and the "Work Area Traffic Control Handbook," published by Building News, Inc. All construction work and traffic control shall be scheduled and constructed to provide for a minimum of inconvenience and a maximum of safety to the public vehicular, bicycle and pedestrian traffic. The Contractor shall be responsible for the protection of vehicular, bicycle and pedestrian traffic until the work called for in the Plans, the Standard Specifications, and these Special Provisions have been accepted by the Engineer. The Contractor shall notify the Engineer of intent to begin work at least five working days before work is to begin. The Contractor shall cooperate with the Engineer relative to handling traffic through the area and shall make all arrangements relative to keeping the working area clear of parked vehicles. Contractor's equipment and personal vehicles of the Contractor's employees shall not be parked on the traveled way nor on any section where traffic is restricted at any time. During any period when two-way traffic is not provided, as approved by the City, the Contractor shall employ flaggers to control traffic through the construction zone. Trenches shall be covered and traffic control signs removed at the end of each working day, unless otherwise shown on the traffic control plan and approved by the engineer. TS-5 The Contractor shall notify the Engineer of any operation that will affect two-way flow of traffic in excess of five minutes for every half hour of working time, at least two working days in advance of such operation. 703-2 CONSTRUCTION SIGNING Barricades and warning devices shall be provided by the Contractor to delineate the edge of transversable road and shall conform to the MUTCD. Barricades shall be installed around all open traffic areas when no work is in progress. Advance warning signs shall be provided with orange warning flags in advance of temporary stop signs. Temporary stop signs are required any time a traffic signal is dark. Temporary stop signs shall be mounted at 7 feet high. The Contractor shall post standard "NO STOPPING" construction zone signs 72 hours prior to construction, not more than 50 feet apart within the work area, showing the date and time of construction. A shorter notification period may be required (i.e. 24 hours notice only) if directed in writing by the City Engineer. 703-3 ACCESS Access to street intersections, public and private parking lots, commercial businesses, residences, and other public and private properties shall be maintained at all times. At least 72 hours in advance of starting any work that may affect the access to private properties, the Contractor shall provide written notice to such property owners. Vehicular access to and from commercial and residential driveways and parking lots shall be maintained at all times, except when performing items of work which cannot be accomplished without access restriction. When access must be restricted, as determined by the Engineer, it shall occur only for the time period required to accomplish the particular item of work. Modifications to traffic control shall be performed to correct any deficiencies in traffic flow (vehicular, bicycle, pedestrian, etc.) as deemed necessary by the Engineer or Public Works Inspector 703-4 RESTRICTIONS ON CLOSURE OF TRAFFIC LANES A. All traffic lanes shall be open for public use on the days and at the times specified below: TS-6 1. Saturdays, Sundays and legal holidays: from 12:01 a.m. to 11:59 p.m. 2. Fridays and any day preceding a legal holiday: from 5:00 a.m. to 11:59 p.m. 3. All days not covered in 1 and 2 above: 7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m. 4. Non-construction hours: all hours when the Contractor's employees are not physically present at the construction site actively performing contract work. 5. In the vicinity of any Elementary or Middle School, the Contractor shall determine arrival and departure times of said school and shall provide for adequate traffic control for any school age pedestrian and/or bicycle routes to the school during the arrival and departure periods. The submittal of traffic control plans shall include arrival and departure times for each school. At no time will traffic control be allowed in the immediate vicinity so as to cause a hazard to a school pedestrian crosswalk during arrival and departure time periods. 6. During cold milling and repaving operation, only one lane may be closed, or as directed by the Engineer. B. On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one lane may be closed at any time during construction hours. During any lane closure, type II flashing arrow boards shall be used in accordance with the MUTCD. C. Traffic signals shall not be placed in flash operation during the hours that traffic lanes shall be kept open as defined in Paragraph A. Under no circumstances shall traffic signals be placed under flash operation without prior approval from the City. Traffic signals will only be placed on flash operation by City personnel. Contractor shall coordinate with the Engineer at least 48 hours in advance for signal service. 703-5 TEMPORARY GUIDE MARKERS Temporary guide markers shall be either portable delineators or fluorescent traffic cones and shall conform to these Special Provisions. Only one type of temporary guide marker shall be used at any one time. TS-7 Temporary guide markers shall be placed at all locations shown on the traffic control plans and at such locations as directed by the Engineer. Temporary guide markers shall be left in place at their designated locations; maintained, repaired and replaced as required until their removal is approved by the Engineer. If the temporary guide markers are damaged, or are not in an upright position, for any reason, said markers shall immediately be replaced, or restored to their original locations in an upright position, by the Contractor, 24 hours per day, 7 days per week for as long as required by the City. 703-6 PORTABLE DELINEATORS Portable delineators shall conform to Section 12-3.04 of the State Standard Specifications. The portable delineators shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed 25 feet on tangents or 10 feet on curves. 703-7 FLUORESCENT TRAFFIC CONES Fluorescent traffic cones shall be new or reconditioned, and of good commercial quality flexible material suitable for the purpose intended. The outer section of the portion above the base of the cone shall be a highly pigmented fluorescent orange polyvinyl compound. The overall height of the cone shall be at least 28 inches. The base shall be of sufficient weight and size or shall be anchored in a manner such that the traffic cone will remain in an upright position. The fluorescent traffic cones shall be spaced as necessary for proper delineation; however, in no case shall the spacing between fluorescent traffic cones exceed 25 feet on tangents or 10 feet on curves. 703-8 STRIPING Temporary striping and marking for traffic control shall conform to Subsection 310-5.6.5 of the SSPWC, except that flexible, reflective Temporary Raised Pavement Markers (TRPM), as manufactured by Davidson Plastics Company, or approved equal, may be used in lieu of paint or pavement tape. Any striping and marking which has no further use shall be removed by wet sandblasting, and all sand used in sandblasting shall be removed without delay as the sandblasting operation progresses. All sandblasted asphalt pavement shall be sealed with an asphalt emulsion (SS 1H emulsified asphalt). TS-8 703-9 EMERGENCY RESPONSE BY CITY FORCES If the Contractor fails to maintain and control traffic at any time during the construction period such that the safety to public vehicular, bicycle and/or pedestrian traffic is compromised in any way in the opinion of the Engineer or the City Police Department, the City will require the Contractor to stop work and open all traffic lanes, or immediately modify the traffic control plan, subject to approval by the City, to ensure that the unsafe situation is corrected. If, due to the nature of the work, it is impossible to open all traffic lanes, or the Contractor is unable to immediately modify the traffic control plan to restore safe and adequate traffic control, the City may mobilize emergency forces to re-establish adequate and safe traffic control. The emergency forces may include Police Department, Maintenance Services Division, Engineering Division, contractors or consultants hired by the City or other personnel as required to re-establish adequate and safe traffic control. The Contractor shall pay for the full and complete time and material cost for any emergency response by City forces and firms hired by the City as described herein. This payment shall be in addition to the liquidated damages provided for in Section 6-9.2 of these specifications. Contractor agrees to pay such costs as provided for in this paragraph, and in case the same are not paid, Contractor agrees that City may deduct the amount of such costs from any money that is due or that may be due the Contractor under the contract. The Contractor shall not be entitled to any delay claims for worked stopped by the City in order to correct an unsafe traffic condition, regardless of whether or not traffic control was set up in accordance with an approved traffic control plan. 703-10 TRAFFIC CONTROL PLAN Prior to commencing construction, the Contractor shall submit a detailed Traffic Control Plan for approval by the City. City will attempt to respond to any submittal or resubmittal within three working days. The Contractor shall not commence work prior to receiving an approved Traffic Control Plan. Any delay in acquiring Traffic Control Plan approval will be at the Contractor's expense and no additional working days will be granted. The Traffic Control Plan shall be prepared by a qualified professional and shall conform to the most recent edition of the MUTCD and the California Supplement to the MUTCD and the plan shall cover signing, flagging, detour geometrics, delineation and channelization, barriers and barricades, separation of opposing traffic streams, and hours of flash operation at signalized intersections. TS-9 703-11 MEASUREMENT AND PAYMENT Measurement and payment for traffic control shall be made at the stipulated contract lump sum price. The above contract price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, traffic control plans and incidentals for traffic control, in accordance with the Contract Documents. SECTION 705 - ADJUSTING OF UTILITY COVERS 705-1 SCOPE OF WORK The Contractor shall mark, as approved by the Engineer, all manholes, valves, substructures, survey monuments, or other items that are visible on the surface and that can be damaged or covered with asphalt concrete by Contractor's operations. This shall be completed prior to the start of that operation, and approved by the Engineer. All utility covers within the streets to be resurfaced shall be raised to grade within five (5) working days after construction of the final resurfacing materials. The top of the concrete ring shall be 2” lower than the final grade. Asphalt Concrete shall be used for the final 2” cap. Care shall be taken to keep frames and covers clean. The manholes, including the shelf, shall be covered at all times during construction to prevent debris from entering the sewer and stormdrain systems. Any materials that are adhered to the frames and covers shall be removed. If structurally unsound manhole frames and covers are discovered, Contractor shall contact the City Engineering Division for replacement frames and covers. The City will provide replacement frames and covers to the Contractor and Contractor shall install replacement frames and covers at no additional cost to the City. Manhole frames and covers may be raised using grade rings or formed concrete in accordance with subsections 302-5.8 and 301-1.6 of the SSPWC. "Jiffy Rings" will not be allowed. 705-2 MEASUREMENT AND PAYMENT Measurement and payment for adjusting utility covers within streets to be resurfaced will be made by actual count as the number of utility covers adjusted for each type of cover stated in the Proposal. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for adjusting utility covers in accordance with the Contract Documents. TS-10 SECTION 706 - COMPACTION TESTS 706-1 COMPACTION AND COMPACTION TESTS The City Engineer will have tests performed to insure that all parts of the pavement section and trench backfill comply with the specifications. These tests will be performed at no cost to the Contractor, except that the Contractor shall reimburse the City for any retesting necessary because the material or work did not comply with the specifications on the first tests. 706-2 LABORATORY MAXIMUM DENSITY Subsection 211-2, Compaction Tests, of SSPWC shall be deleted and replaced by the following: Method 1 - Laboratory maximum density of soil shall be determined by ASTM D-1557. Method 2 - Laboratory maximum density of base and sub-base materials shall be determined by Test Method No. Calif. 216, Method A 706-3 FIELD DENSITY Field density of soil shall be determined by ASTM D-1556, sand cone method, or by ASTM D-2922, nuclear method. 706-4 RELATIVE COMPACTION The words "relative compaction" or "relative density" shall mean the ratio of the field density to the laboratory maximum density expressed in percent. SECTION 707 - SAWCUT 707-1 SAWCUT In addition to the provisions of Subsection 300-1 of the SSPWC, where Asphalt Concrete and Portland Cement Concrete are shown on the plans to be sawcut, the existing surface shall be sawcut to a neat line with a power driven concrete saw. The depth of cut shall be at least one-half of the depth of the Asphalt Concrete or Portland Cement Concrete to be cut and of sufficient depth that no damage to the existing surface which is to remain in place occurs during excavation operations. The Contractor shall conduct operations so as not to damage the integrity of the edge of the sawcut surface. Any damage to the sawcut edge shall be corrected by the Contractor, as directed by the Engineer, by additional sawcutting around the damaged area prior to the start of paving operations. Any additional sawcutting required to correct the damaged edge shall be at the Contractor's expense. TS-11 707-2 MEASUREMENT AND PAYMENT Measurement and payment for sawcut is included in various items of work and no additional compensations will be made. SECTION 708 – FULL DEPTH PAVEMENT REPAIR 708-1 SCOPE OF WORK Pavement repair shall include removing and repairing the existing pavement in areas shown on the plans and repairing any potholes or other irregularities. Sawcuts will be required. Pavement adjacent to removal area shall not be lifted or disturbed during any phase of the removal operation. The existing pavement and base material or concrete shall be removed and replaced with a new structural section as shown on the plans prior to placing the overall asphalt concrete overlay. Asphalt concrete for reconstructed sections shall be Type B-PG 64-10, in accordance with Subsection 203-6 of the SSPWC and shall be compacted to 95% relative compaction using mechanical compacting equipment. Base material shall conform to Subsection 200-2.5 of Standard Specifications and shall be compacted to 95% relative compaction using mechanical compacting equipment. 708-2 MEASUREMENT AND PAYMENT Measurement and payment for pavement repair will be made at the contract unit price per square feet. Exact depth of dig out will be identified in the field by city engineer. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for pavement repair in accordance with the Contract Documents. SECTION 709 - COLD MILLING 709-1 GENERAL In addition to the provisions of Subsection 302-1 of the SSPWC, the contractor shall construct temporary pavement transitions at all cold milled areas prior to allowing traffic and pedestrians onto the cold milled areas. Temporary pavement transitions for traffic shall have a maximum slope of 20:1 and be constructed on Kraft paper or other suitable bond breaker such that upon removal of the temporary pavement transition a clean notch remains. At access ramps and pedestrian routes of travel, contractor shall TS-12 construct temporary pavement transitions with a maximum slope of 1:12 (8.33%) to provide for accessibility. As part of the cold mill operation, contractor shall remove all pavement fabric under existing pavement. This shall include "chasing" the fabric as identified/instructed by the City inspector and engineer. The intent is to remove most of the fabric in the first pass, therefore if loose fabric is still present, additional cold milling may be necessary to remove all loose asphalt and fabric. The depth of mill will be dependent on site conditions. Contractor shall sweep all sidewalks and streets in the cold mill areas immediately after milling and prior to overlay. Sidewalks and pedestrian areas shall be swept clean at the end of each day. Contractor shall cold mill as shown on the plans all areas where the edge of pavement is adjacent to concrete facilities including, but not limited to gutters, cross gutters, and catch basins. Contractor is warned of the existence of a concrete gutter covered partially with AC on Valley Drive and 13th Street. Coldmilling by machine shall be limited to gutter edge, and detailed removal of AC from the gutter shall be achieved by adequate methods, in preparation to resurfacing the street including the gutters at these locations. Paving shall begin five (5) working days after completion of cold milling and shall proceed without interruption from start to finish. The Contractor shall notify the City Engineer immediately when any traffic inductive loops are damaged. Any traffic inductive loops that are damaged shall be replaced prior to the new overlay. 709-2 MEASUREMENT AND PAYMENT Measurement and payment for cold milling asphalt concrete pavement shall be at the contract square foot price bid for cold milling and shall include full compensation for all labor, materials, equipment, and incidentals necessary to construct the cold milling of asphalt concrete pavement, including pavement fabric removal where found, in accordance with the contract documents. SECTION 710 - TRACKLESS TACK COAT 710-1 GENERAL A Tack Coat of Thermoplastic Polymer Modified No Track Tack shall be applied over all PCC and AC surfaces receiving an AC overlay. All of these areas are to be surfaced in accordance with the following: This item shall consist of a Bituminous Surface Pavement Tack Coat composed of a blend of elastic polymer modified asphalts and thermoplastic TS-13 resins. The material is applied at 325-425F with a distributor truck at typical application rates of 0.11-0.15 gal/s.y. The exact rate will be determined by surface conditions as directed by the City’s Engineer in the field. 710-2 MATERIALS Thermoplastic Polymer Modified No Track Tack. The Thermoplastic Polymer Modified No Track Tack shall be a blend of asphalt, elastic polymers and thermoplastic resins. The Thermoplastic Polymer Modified No Track Tack shall meet the following criteria. Test Method Typical Properties Specification Softening Point F D36 165 160-180 Penetration @ 77F 100g, 5sec, Dmm D-5 16 10 Minimum Brookfield Viscosity @ 275 F cPs* D4402 975 3000 Maximum Brookfield Viscosity @ 350F cPs* D4402 185 300 Maximum 710-3 APPLICATION General: Immediately prior to the application of the Thermoplastic Polymer Modified No Track Tack, the surface shall be cleaned in order to insure adequate adhesion of the seal to the pavement. Weather Limitations: The Thermoplastic Polymer Modified No track Tack shall be applied only when the existing surface is dry and the atmospheric temperature is 50F and rising. NO material shall be applied when rain is imminent. Application: The Thermoplastic Polymer Modified High Performance Seal shall be heated slowly to between 325-425F. At no time shall the product be heated above 450F. The product shall be applied through a distributor truck equipped with a heating unit. It shall be equipped with a full circulating spreader bar and pumping system capable of applying the TPHPS material within 0.05 gallons per square yard tolerance of the specified application rate and give a uniform covering of the surface to be treated. The distributor shall also include a tachometer, pressure gauge, and volume measuring device and thermometer. Application Rate: The rate to be determined by the prevailing surface conditions and experience of the Engineer. TS-14 A Tack Coat of asphaltic emulsion shall be applied to the areas to be surfaced in accordance with Section 302-5.4 of the Standard Specifications. This tack coat shall be allowed on all vertical surfaces. The City Inspector shall approve all surfaces that will require tack coat to assure that they have been properly cleaned and prepared prior to the tack coat application. Any tack material deposited on concrete surfaces not to be overlaid with asphalt concrete will be removed within five (5) working days or the City will cause the work to be done and any cost incurred shall be deducted from contract retention monies due. 710-4 MEASUREMENT AND PAYMENT Full compensation for trackless tack coat shall be considered as included in the contract unit price paid for Asphalt Rubber Hot Mix and no separate payment will be made. SECTION 711 - ASPHALT-RUBBER HOT MIX (ARHM) 711-1 GENERAL Asphalt-rubber hot mix shall conform to Subsection 203-11 Asphalt Rubber Hot Mix (ARHM) Wet Process of the SSPWC except as modified herein. Aggregate and binder for Asphalt-Rubber Hot Mix (ARHM) shall be proportioned by weight and volume by weighing and pulsing utilizing automatic batch mixing as required by Section 39-3.03A(2), Automatic Proportioning, of the Caltrans Standard Specifications (SSS). Use of Manual Proportioning and Pulsing will not be allowed. 711-2 PAVING ASPHALT ARHM for overlays shall be gap graded Class C (ARHM-GG-C) per Subsection 203-11.3. Asphalt rubber binder shall be PG 64-16 and shall be modified with an asphalt modifier. 711-3 TESTING Subsection 203-11.6, paragraph one, Mix Designs and Certifications, of the SSPWC shall be deleted in its entirety and replaced with the following: The optimum binder content shall be determined by plant inspection. The amount of each material in each batch shall be weighed by a State Certified calibrated scale and the percentage of binder shall be determined TS-15 mathematically, verified and documented at the plant before the material is sent to the project site. If the material does not meet the requirements on Table 203-11.3(A) of the SSPWC, the material will be replaced at no cost to the City. Compaction shall be in accordance with California Test Method 304 except for the following: Mixing Temperatures: Asphalt-rubber = 340-360 degrees (F) Aggregate = 290-310 degrees (F) Compaction Temperature = 290-300 degrees (F) Compaction testing shall be performed in a randomized pattern in the travel lane and on longitudinal joints at a frequency to be determined by the Engineer. 711-4 REQUIRED SUBMITTALS Submittals shall be in accordance with, subsection 203-11.6, paragraph two and supplied to the Engineer for approval at least 10 working days before construction is scheduled. In addition to these required submittals, the following is required: Certificate of calibrated batch scales per California State Test 109 from the batch plant supplying the material. Paving Asphalt 1. Source of paving asphalt and grade of asphalt cement. 2. Source and grade of additives used. 3. Percentage of asphalt cement and additives by total weight of the asphalt-rubber blend. CRM 1. Source of CRM. 2. Identification or grade of CRM. 3. Percentage of CRM by total weight of the asphalt-rubber blend. If CRM from more than one source is used, the above information will be required for each CRM used. Minimum Brookfield viscosity using a Number 3 rotor. TS-16 Laboratory test results of the proposed blend per the test parameters for the type of asphalt-rubber selected including the minimum mixing reaction time. At least two weeks prior to construction, the Contractor shall supply the Engineer with mix proportions, a formula for the production of asphalt rubber binder, and the individual raw components of the asphalt rubber binder in order that the City, at its option, can test them in combined form to verify conformance to the specifications for binder, modifier, natural rubber and tire crumb rubber. 711-5 SURFACE PREPARATION Surface preparation for asphalt concrete includes trimming of interfering trees, shrubbery, and ground growth, removing trimmed vegetation, controlling nuisance water, repairing potholes and cleaning / sweeping existing surfaces. Tree trimming shall only be performed by City crews. Surface preparation shall also include the removal of striping and pavement markers for the purpose of paving. Temporary traffic control devices shall be installed to direct traffic. The Contractor shall contact the City Parks Division for trimming of interfering City trees at least five (5) working days in advance of operations that require the trimming of trees. 711-6 SURFACE CLEANING Immediately prior to resurfacing work, existing asphalt concrete surfaces shall be cleaned of dust, dirt, oil surfaces and other foreign material. Resurfacing materials shall not be placed on existing surfaces that are not clean. Vacuum or air generated type sweepers shall be used for surface cleaning. Mechanical type sweepers may be used provided that a vacuum or air generated cleaning procedure follows. When paving over a new leveling course with ARHM, contractor shall first apply .05-.08 gal/s.y. trackless tack over the entire surface area of leveling course asphalt before overlaying with ARHM. The exact rate will be determined by surface conditions and directed by the City Engineer in the field. Tack shall be applied in accordance with these specifications. 711-7 CONSTRUCTION ARHM shall be constructed as specified for asphalt concrete pavement in subsection 302-5 and 302-9 of the SSPWC, except as modified herein. TS-17 711-7.1 DISTRIBUTION AND SPREADING The third paragraph of Subsection 302-5.5 of the SSPWC shall not apply to ARHM. At the time of delivery to the work site, the temperature of the mixture shall not be lower than 325 degrees (F) or higher than 350 degrees (F), the lower limit to be approached in warm weather and the higher in cold weather. The ARHM material must be used within 1.5 hours of mixing. Loads travelling long distances or batched for night work shall be covered with a tarp to preserve temperatures. Contractor shall provide surface temperature readings with an infrared heat measurement device when requested by the Engineer. In addition, the requirements in Subsection 302-5.5 of the SSPWC, the ARHM pavement shall be placed with spreading equipment equipped with fully automatic screed and grade sensing controls which shall control the longitudinal grade of the screed. Automatic controls shall conform to and be operated in accordance with the following provisions. Heat the paving machine, especially the hopper and pavement area which will be paved immediately. Unless approved otherwise, ski type devices, with a minimum length of 30 feet, shall be used to provide a reference for the grade sensor. Skis shall be constructed and installed in such a manner that a reference to the average elevation of the existing pavement, along the length of ski, is maintained at the sensor point. When placing surfacing adjacent to surfacing previously placed in conformance with these provisions, a joint matching shoe, of adequate size and type to properly sense the grade of the previously placed mat, may be used in lieu of the 30-foot ski. The ski shall be mounted at a location that will provide an accurate reference for the surfacing being placed. This may require the ski to be mounted ahead of, and inside the outer limits of the screed. Automatic cross slope control may be accomplished by use of a ski and grade sensor on each side of the paving machine. Automatic screed controls shall be installed in such a manner that the occasional manual adjustments necessary to maintain the attitude of the screed parallel to the underlying pavement are readily accomplished. Automatic screed controls shall be installed so that with little or no delay, use of the automatic controls can be discontinued and the screed controlled by manual methods. TS-18 Should the automatic screed controls fail to operate properly during and day's work, the Contractor may use manual control of the spreading equipment for the remainder of that day, provided the quality of the conforms to the requirements of Subsection 302-5 of the SSPWC. Should the methods and equipment used for automatic control fail to result in the quality of work required by said Subsection 302-5, the paving operation will be temporarily discontinued and the Contractor shall make the necessary changes to the equipment, or furnish other equipment conforming to the requirements herein, before paving is resumed. Where two overlays of different thickness abut at a longitudinal joint, the Contractor shall add to the thinner section to match the thicker lift and provide a smooth transition and uniform cross-fall. Cold milling of ridges or other rises in the new pavement surface may be required by the Engineer to correct irregularities. The Contractor shall provide smooth transition at the beginning and end of the new overlay as shown on the plans. Minor failure as potholes, large cracks, etc., shall be repaired in advance of the paving operation in accordance with these specifications. 711-7.2 INTERSECTIONS Where construction of pavement occurs on a through street at an intersection with no concrete cross-gutter, the pavement on the cross street shall extend to the limits determined by the Engineer. 711-7.3 LONGITUDINAL JOINTS Longitudinal joints between parallel pavement runs shall occur within one foot of lane lines or the center of the line. Longitudinal joints on wheel tracks will not be permitted. The Engineer shall approve the placement of longitudinal joints prior to resurfacing. One longitudinal joint shall be constructed on streets (down the center of the street) where the pavement width is 40 feet or less. 711-7.4 ROLLING Initial rolling shall commence immediately following the placement of ARHM. A vibratory roller shall be used for initial breakdown rolling. The initial breakdown rolling shall be completed before the ARHM temperature falls below 295 (F) measured immediately in front of the roller. If Contractor is not rolling fast enough, the operation shall be stopped and the problem shall be corrected by having extra workers and/or breakdown rollers. TS-19 The Contractor shall provide a minimum of 2 (two) rollers. Additional rollers shall be on the job site and ready to be used as necessary and as directed by the Engineer. 711-7.5 EMULSION SEAL COAT An emulsion seal coat consisting of SS-1h emulsified asphalt shall be applied at the following location: 1) Pavement joints: 2) Areas where new pavement meets existing pavements; 3) Areas where lift sections from pavement placed on different days meet; 4) Trenches; 5) Areas where existing striping has been sandblasted; 6) Asphalt berms; and 7) Raised valves and manhole covers. 711-7.6 COMPACTION TESTING Nuclear gage compaction test shall be taken every 200 feet to ensure the 95% compaction. 711-8 MEASUREMENT AND PAYMENT In accordance with Subsection 302-5.9 of the SSPWC, measurement and payment for constructing asphalt-rubber hot mix shall be made at the contract unit price bid per ton. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals and for doing all the work involved in constructing asphalt-rubber hot mix, complete in place, including surface preparation, surface cleaning and trackless tack cost, in accordance with the Contract Documents. SECTION 712 - CURB AND GUTTER CONSTRUCTION 712-1 SCOPE OF WORK Existing curb and gutter and base material shall be removed and replaced with new P.C.C. curb and gutter and base per SPPWC detail 120-2, type as noted on the plans or to match adjacent, or as directed. Curb and gutter shall be constructed within five (5) working days after removal of sidewalks and driveways in each location. The Contractor shall remove all existing concrete curb and gutter shown on the plans to the nearest control joint. Clearing and grubbing shall be in accordance with TS-20 Subsection 300-1, including removal and disposal of materials. Clearing and grubbing shall include cutting and removal of interfering tree roots. All concrete surfaces, joints and edges shall be neatly finished in accordance with Subsection 303-5, using proper finishing tools and techniques. Finished surfaces shall match the finish and color of adjacent concrete. Base material shall conform to Subsection 200-2.5 of the SSPWC and shall be compacted to 95% relative compaction using mechanical compacting equipment. The Contractor shall contact the City’s Parks Division a minimum of 24 hours prior to performing any excavations within a 25-foot radius of a street tree. Any damage to the street tree may result in tree replacement by Contractor or payment of replacement costs by Contractor based on the value of the damaged tree. 712-2 MEASUREMENT AND PAYMENT Measurement and payment for curb and gutter construction will be made at the contract unit price per linear foot. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for curb and gutter construction including base material and removal of existing curb, gutter, base material and subgrade in accordance with the Contract Documents. SECTION 713 - ACCESS RAMP CONSTRUCTION 713-1 SCOPE OF WORK The Contractor shall construct access ramps at locations designated on the contract drawing plans. Ramps shall conform to SPPWC Details, and these specifications. Access ramps shall be constructed within five (5) working days after removal of sidewalks, curb and gutter in each location. Clearing and grubbing shall be in accordance with Subsection 300-1, including removal and disposal of materials. The Contractor shall remove and replace all existing concrete sidewalk, curb and gutter at or beyond the BCR and ECR to the tooled groove marks as shown on plans as part of the access ramp per SPPWC DETAIL 111-5, Type and Case per plans or as directed. TS-21 A maximum of 4 ramps may be under construction at each of the locations indicated on the plans at one time unless otherwise approved by the Engineer. Pedestrian access shall be considered when sidewalk access is restricted for construction, and a maximum of two ramps may be under construction at any intersection at one time. Where necessary to match existing grades at the back of the ramp, the Contractor shall construct a rear curb for access ramps. Curb height shall be constructed to match existing grade. Where existing walls are adjacent to access ramp construction, the rear curb shall be constructed to protect existing walls. Crack control joints shall isolate access ramps from curb and gutter. All concrete surfaces, joints and edges shall be neatly finished in accordance with Subsection 303-5, using proper finishing tools and techniques. Finished surfaces shall match the finish and color of adjacent concrete. Asphalt concrete for reconstructed sections shall conform to Subsection 203-6 of the SSPWC and shall be compacted to 95% relative compaction using mechanical compacting equipment. Base material for reconstructed sections shall conform to Subsection 200-2.5 of the SSPWC and shall be compacted to 95% relative compaction using mechanical compacting equipment. 713-2 RELOCATION OF CONFLICTING FACILITIES Where existing facilities such as signs, poles, fences, markers, irrigation, mailboxes, utility boxes, vegetation, and other facilities conflict with the new proposed construction, the Contractor shall relocate such facility. The new location for such facility shall be as directed by the Engineer in the field and shall be within the general vicinity of the existing. Vegetation interfering with construction operations shall be carefully trimmed without damaging the integrity of the vegetation. Vegetation, which must be removed for construction, shall be removed and disposed of by the Contractor. 713-3 CAST IN PLACE DETECTABLE/TACTILE WARNING SURFACES Curb ramp detectable warning tiles shall consist of raised truncated domes installed on curb ramps in conformance with the City of Ventura Standard Construction Details shown on the plans and these special provisions. Truncated dome material shall be Armor-Tile Tactile Systems, Yellow Detectable Warning Tiles, or equivalent by a single manufacturer of Cast In Place Detectable/Tactile Warning Surface Tiles, cast-in-place, and installed per manufacturer’s recommendation. All material submittals must be submitted and approved by the Engineer prior to commencement of TS-22 construction. The finished surfaces of the detectable warning tiles shall be free from blemishes. Panels may have embedded frames with replaceable surfaces or non-removable surfaces. Prior to constructing all cast-in-place detectable warning tiles, the Contractor shall demonstrate the ability to produce a detectable warning tile conforming to the details shown on the plans and these special provisions by constructing a 36" x 48" test panel at one of the access ramp locations. The manufacturer shall provide a written and signed 5-year warranty equal to or exceeding the remedies by Armor-Tile Tactile Systems for prefabricated detectable warning tiles (see appendix), guaranteeing replacement when there are defects in workmanship and material including deterioration, breakage and delamitation. The warranty period shall begin upon acceptance of the contract. A signed warranty shall be provided to the City prior to final progress payment and release of retention. 713-3.1 SUBMITTALS Contractor shall submit manufacturer’s literature describing products, installation procedures and routine maintenance. Contractor shall submit two (2) tile samples minimum 6” x 6” of the kind proposed for use. Contractor shall provide shop drawings for products specified showing fabrication details, composite structural system, tile surface profile, sound on cane contract amplification feature, plans of tile placement including joints, and material to be used as well as outlining installation materials and procedure. A complete test report shall be submitted by the Contractor from a qualified accredited independent testing laboratory that qualifies the materials used for the proposed product is in compliance with requirements and meet or exceed the test specified below. 713-3.2 QUALITY ASSURANCE Installer shall be an experienced installer certified in writing by Cast In Place Detectable/Tactile Warning Surface Tile manufacturer as qualified for installation, who has successfully completed installations similar in material, design, and extent to that indicated for project. Contactor to use only approved DSAAC detectable warning products as provided in the California Code of Regulations (CCR) Title 24, Part 2, Section 205 definition of “Detectable Warning”. TS-23 Cast In Place Detectable/Tactile Warning Surface Tiles shall be an epoxy polymer composition with an ultra violet stabilized coating employing aluminum oxide particles in the truncated domes or a homogenous glass and carbon reinforced composite, which is colorfast, and UV stable. The tile shall incorporate an in-line pattern of truncated domes measuring nominal 0.2” height, 0.9” base measured side by side and a center-to-center spacing of 1.67” minimum and 2.35” maximum. For safety, the field area shall consist of a non-slip surface with a minimum of 40 – 90 degrees raised points 0.045” high, per square inch; “Armor-Tile” as manufactured by Engineered Plastics Inc., ADA Solutions or approved equal. Detectable/tactile warning surface tiles shall meet or exceed the following requirements: 1. Water Absorption of Tile when tested by ASTM D 570-98 not to exceed 0.07% 2. Slip resistance of tile when tested by ASTM C 1028-96 the combined wet and dry static co-efficients of friction not to be less than 0.80 on top of domes and field area when wet. 3. Compressive strength of tile when tested by ASTM D 695-02a not to be less than 28,000 psi. 4. Tensile strength of tile when tested by ASTM D 638-03 not to be less than 11,000 psi. 5. Flexural strength of tile when tested by ASTM D 790-03 not to be less than 25,000 psi. 6. Chemical stain resistance of tile when tested by ASTM D 543-95 (re-approved 2001) to withstand without discoloration or staining –10% hydrochloric acid, urine, saturated calcium chloride, black stamp pad ink, chewing gum, red aerosol paint, 10% ammonium hydroxide, 1% soap solution, turpentine, urea 5%, diesel fuel and motor oil or no deterioration per ASTM 1308. 7. Resistance to wear of unglazed ceramic tile by taber abrasion per ASTM C501-84 (re-approved 2002) shall not be less than 500. 8. Fire resistance of tile when tested to ASTM E 84-05 flame spread shall be less than 20. 9. Accelerated weathering of tile when tested by ASTM G 155 for 2000 hours shall exhibit the following result - E<5.0, as well as no deterioration, fading or chalking of surface. TS-24 10. Salt and spray performance of tile when tested to ASTM B 117-03 not to show any deterioration or other defects after 200 hours of exposure. 11. Accelerated aging and freeze thaw test of tile and adhesive system when tested to ASTM D 1037-99 shall show no evidence of cracking, delamination, warp age, checking, blistering, color change, loosening of tile or other detrimental defects or no disintegration per ASTM 1026. 713-3.3 SITE CONDITIONS Maintain minimum temperature of 40 degrees Fahrenheit in spaces to receive Cast in Place Detectable/Tactile Warning Surface Tiles for at least 24 hours prior to installation, during installation, and for not less than 24 hours after installation. The use of water for work, cleaning or dust control, shall be contained and controlled and shall not be allowed to come into contact with the general public. Provide barricades or screens to protect the general public. 713-3.4 INSTALLATION PROCEDURE Installation shall be in strict accordance with manufacturers recommendations. During tile installation procedures, ensure adequate safety guidelines are in place and that they are in accordance with the applicable industry and government standards. The specifications of the structural adhesives, fasteners, and related materials shall be in strict accordance with the contract documents and the guidelines set by their respective manufacturers. The physical characteristics of the concrete shall be consistent with the contract specifications while maintaining a slump range of 4 – 7 to permit solid placement of the Cast-In-Place Tile System. An overly wet mix will cause the Cast-In-Place System to float. Under these conditions, suitable weights such as 2 concrete blocks or sandbags (25 lb) shall be placed on each tile. The concrete pouring and finishing operations require typical mason’s tools, however, a smart level with electronic slope readout, 25 lb. weights, and a large rubber mallet can be used for the installation of the Cast-In-Place System. A vibrating mechanism such as that manufactured by Vibco can be employed, if desired. The vibrating unit should be fixed to a soft base such as wood, at least 1-foot square. The factory-installed plastic sheeting must remain in place during the entire TS-25 installation process, to prevent the splashing of concrete onto the finished surface of the tile. When preparing to set the tile, it is important that no concrete be removed in the area to accept the tile. It is imperative that the installation technique eliminates any air voids under the tile. Holes around the tile perimeter allow air to escape during the installation process. Concrete will flow through the large holes in each vane on the underside of the tile. This will lock the tile solidly into the cured concrete. The concrete shall be poured and finished true and smooth to the required dimensions and slope prior to the tile placement. Immediately after finishing concrete, the electronic level should be used to check that the required slope is achieved. The tile shall be placed true and square to the curb edge in accordance with the contract drawings. The Cast-In-Place Tiles shall be tamped (or vibrated) into the fresh concrete to ensure that the field level of the tile is flush to the adjacent concrete surface. The contract drawings indicate that the tile field level (base of truncated dome) is flush to adjacent surfaces to permit proper water drainage and eliminate tripping hazards between adjacent finishes. The tolerance for elevation differences between tile and adjacent surface is 1/16”. Immediately after tile placement, the tile elevation is to be checked to adjacent concrete. The tile elevation and slope should be set consistent with contract drawings to permit water drainage to curb as the design dictates. While concrete is workable, a 3/8” radius edging tool can be used to create a finished edge of concrete. A steel trowel can be used to float the concrete around the tile’s perimeter, flush to the field level of tile. During and after the tile installation and the concrete curing stage, it is imperative that there is no walking, leaning or external forces placed on the tile to rock the tile, causing a void between the underside of tile and concrete. Following tile placement, review installation tolerances to contract drawings and adjust tile before the concrete sets. Two suitable weights of 25 lb each can be placed on each tile as necessary to ensure solid contact of the underside of tile to concrete. Following the curing of the concrete, protective plastic wrap is to be removed from the tile face by cutting the plastic with a sharp knife, tight to the concrete/tile interface. If concrete bled under the plastic, a soft wire brush will clean the residue without damage to the tile surface. Tiles can be cut to custom sizes, or to make a radius, using a continuous rim diamond blade in a circular saw or mini-grinder. Use of a straightedge to guide the cut is advisable where appropriate. TS-26 Any sound-attenuating plates on the underside of the tile, which are dislodged during handling or cutting, should be replaced and secured with construction adhesive. The air gap created between these plates and the bottom of the tile is important, in preserving the detect-ability properties of the Armor-Tile System. 713-4 MEASUREMENT AND PAYMENT Measurement and payment for constructing access ramps, case B, case D, or modified as needed, all with detectable warning tiles shall be made at the contract unit price listed in the bid per each curb ramp with detectable warning tile. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals and for doing all the work involved in constructing access ramps, including detectable warning tile and relocation of conflicting facilities, complete in place in accordance with the Contract Documents and as directed by the Engineer. SECTION 714 – SIDEWALK CONSTRUCTION 714-1 SCOPE OF WORK Existing sidewalk shall be removed and replaced with new P.C.C. per SPPWC 113-2 and as shown on the plans. Sidewalk and driveways shall be constructed within five (5) working days after removal of sidewalks and driveways in each location. The Contractor shall remove all existing concrete sidewalk and driveway shown on the plans to the nearest control joint. Clearing and grubbing shall be in accordance with Subsection 300-1, including removal and disposal of materials. All concrete surfaces, joints and edges shall be neatly finished in accordance with Subsection 303-5, using proper finishing tools and techniques. Finished surfaces shall match the finish and color of adjacent concrete. The Contractor shall be responsible protecting newly constructed concrete improvements from damage. Contractor shall remove and replace all concrete damaged prior to acceptance. Concrete shall be replaced score line to score line. Patching damaged concrete is not allowed. The Contractor shall contact the Engineer a minimum of 24 hours prior to performing any excavations within a 25-foot radius of a street tree. Any damage to the street tree may result in tree replacement by Contractor or TS-27 payment of replacement costs by Contractor based on the value of the damaged tree. The expansion joint and weakened joint pattern shall be maintained and be reconstructed. 714-2 MEASUREMENT AND PAYMENT Measurement and payment for sidewalk and driveway construction will be made at the contract unit price per square foot. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for concrete color median, and sidewalk construction including base material and removal of existing concrete, base material, sand and subgrade in accordance with the Contract Documents. SECTION 715 - PROTECTION AND REMOVAL OF STREET TREES 715-1 SCOPE OF WORK The work involved in this section includes removal of tree as identified on the plans and the protection of street trees by the contractor during the sidewalk and curb and gutter removal and replacement. Protection includes the pruning of roots and the installation of root barriers. Barriers shall be installed only on the sidewalk side of tree wells. Contractor shall not install barrier along curb and gutter. 715-2 NOTIFICATION a. The Contractor shall notify the City Inspector 48 hours prior to beginning any work performed under this specification. b. The Contractor shall notify all affected property owners, in writing, of the proposed construction, 48 hours prior to beginning any work. The notification may be in the form of a door hanger or flier. The draft of the notice(s) shall be submitted to the City for approval ten (10) days after award of contract. The notice shall provide a brief description of the project and the contractor’s name, address and phone number whom a citizen may contact regarding the work. TS-28 715-3 ROOT BARRIERS a. Materials: Root barriers shall be high density, high impact plastic such as polyethylene or polystyrene, and have a thickness of between 60 and 80 mils with deflection ribs. b. Trenching: Trenches within the tree well or parkway shall be backfilled with clean, Class “A” topsoil, as defined by the SSPWC. c. Installation: Root barriers shall be installed with the top edge of the barrier at the grade of the adjacent tree well or parkway surface. A minimum of 8 lineal feet of barrier is required per tree well. Additional linear feet of barrier may be needed depending on tree size and species. Prior to backfilling, root barrier installation shall be inspected by the City. Fastening strips shall be used when more than one length of barrier is installed. Deflection ribs must face the tree to redirect new root growth. 715-4 ROOT PRUNING a. Equipment: Pruning of roots shall be done using a Vermeer trenching machine with a root pruning attachment or a comparable piece of equipment, approved by the City. The equipment shall safely cut a narrow trench four to six inches wide to accommodate the installation of the root barrier. The equipment will cut the trench after the curb is removed and cut the trench in such a manner that no roots will be cut farther than 1 inch from the back of the newly installed curb. Where sidewalks, driveways or curbs are removed, the roots can be severed at the point adjacent to the edge of the new sidewalk, driveway or curb to be installed, using other pneumatic tools to make the break out and removal work more efficient. Any roots over three inches in diameter must be cleanly cut using a chain saw or other sawing tool before the barrier is installed and the trench backfilled. b. Execution: TS-29 Tree roots and other objectionable material shall be removed from areas of construction to a depth of 6 inches below the bottom of concrete. Cleanly cut roots do not need to be painted or treated in any way other than the installation of root deflection barrier. 715-5 DAMAGE TO EXISTING TREES The Contractor shall not damage existing trees that are to be preserved excluding approved root pruning as described in this specification. The Contractor shall meet the current requirements of the American National Standard, 2133-1, "Safety Requirements For Tree Pruning, Trimming, Repair Or Removal," published by American National Standards Institute, Inc., 1430 Broadway, New York, New York 10018. 715-5.1 Fee for Damage to Existing Trees Any incidental damage to tree trunks or limbs caused by the Contractor is at Contractor’s expense. The fee for damages is set as follows: $10.00 per square inch of any loosened or removed bark from the tree trunk or limb, as determined by the City. Since it is and will be impractical to determine the actual damage sustained in the event of and by reason of individual damage to each and every tree, it is therefore agreed that the Contractor will pay to the City the calculated sum specified for each damaged tree and area. The Contractor agrees to pay such damages as provided herein, and in case the same are not paid, agrees that the City may deduct the amount thereof from any money due or that may become due to the Contractor under the contract. 715-6 TREE REMOVAL SCOPE OF WORK Tree removal shall consist of the removal of trees and stumps, together with roots that are still attached. Included is the removal of trees, stumps, and roots of trees located within the right of way, adjacent to sidewalk, driveway, handicap ramp, or curb/gutter repair, removal and replacement sites. 715-6.1 Execution a. The Contractor shall be responsible for the removal of any trees adjacent to repair, removal and/or replacement sites which, in the opinion of the City, require root loss that would mortally wound the tree, or result in destabilizing the tree to an unacceptable level. Removal of trees shall be per current ANSI Standards. TS-30 b. Where a tree to be removed in close proximity to an overhead utility line or guy line, extreme caution shall be taken to avoid damage to these lines. Any damage that does occur shall be promptly reported to the City Police Department, and to the utility company that is involved. The cost of repair of the damage will be at the Contractor’s expense. c. If damage occurs to any adjacent shrubs or trees that are to remain, immediate treatment or necessary replacement of same type of shrubs shall be carried out under the direction of the City at the Contractor’s expense. d. Tree removal will include the removal of the tree stump and large roots, (those with a diameter larger than one inch) to the minimum depth of 24” from top of curb. Stump grindings will be removed and the replaced with topsoil to grade. 715-7 MEASUREMENT AND PAYMENT Measurement and payment for root barriers complete and in place, shall be considered as included in the various items of concrete work and no separate payment shall be made therefor Measurement and payment for Tree Removal will be made at the contract unit price per each. The above contract price includes full compensation for furnishing all labor, tools, equipment, transportation and other incidentals for doing all work involved in this section, complete and in place, as shown on the plans and as outlined in these Special Provisions. SECTION 716 - TRAFFIC STRIPES, PAVEMENT LEGENDS, AND PAVEMENT MARKERS 716-1 GENERAL This work shall consist of installing/replacing all traffic stripes, legends, crosswalks, and limit lines and providing new STOP legends and bars in accordance with the current State of California Standard Plans (SSP). All traffic striping, with the exception of crosswalks and limit lines, shall be sprayable thermoplastic. Crosswalks and limit lines shall be extruded thermoplastic. All striping shall be installed based on the latest Caltrans standard specifications. The Contractor shall replace traffic striping, street markings, and curb markings removed or damaged by the work. The Contractor shall be TS-31 responsible for replacing all reflective pavement markings including blue pavement markers at the fire hydrant, except as directed by the Engineer. The Contractor shall install STOP bars and legends at all STOP sign locations throughout the project conforming to the State of California Standard Specifications (SSS), dated 2010. At intersection approaches that are sign controlled, the STOP bar and legend shall be installed even in cases where it was not already existing. This work shall consist of providing traffic stripes, pavement markings, limit lines, and placement of reflective and non-reflective pavement markers per plan and in accordance with the State of California Standard Plans (SSP). Final striping and pavement marking shall be completed within seven (7) calendar days following resurfacing of that section of roadway. Failure to complete striping and pavement markings within this specified time will cause liquidated damages to occur as specified in Subsection 6-9.3 of these Special Provisions. Street pavement striping and markings to be removed by wet sandblasting. All sand shall be removed without delay as the sandblasting operations progress. All sandblasted asphalt pavement shall be sealed with an asphaltic emulsion (SS-1H Emulsified Asphalt). 716-2 TEMPORARY STRIPES AND PAVEMENT MARKINGS Subsection 7-9 of the SSPWC shall be modified to add: "The Contractor shall, upon completing the construction of asphalt concrete which covers or obliterates existing pavement striping, immediately place temporary striping or markings along the lines of the existing striping to direct traffic until permanent striping or markers can be placed." Striping layout shall be approved by the Engineer before placing pavement markers and permanent striping. Contractor shall also be responsible for laying out striping (“cat tracking”) prior to and after paving 716-3 PAINT Where painting is allowed as specified in the plans, painting of pavement markings and striping shall be in accordance with Section 84-1 "General" and 84-3 "Painted Traffic Stripes and Pavement Markings" of the SSS, except that all traffic markings and striping constructed with Rapid Dry Paint shall be made in two (2) applications, three (3) days minimum between each TS-32 application, each at the specified application rate. The first application shall be applied within five calendar days after completion of paving. 716-4 PAVEMENT MARKERS Pavement markers shall meet the requirements of Section 85 of the SSS and shall be completed no later than seven calendar days after completion of paving. 716-5 MEASUREMENT AND PAYMENT Measurement and payment for constructing traffic stripes, pavement markings, yield line stripe, and pavement markers, will be made at the contract unit price per linear foot. Measurement and payment for constructing pavement legends will be made at the contract unit price per square foot. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for constructing traffic stripes, pavement marking, and pavement markers in accordance with the Contract Documents. SECTION 717 - LOOP DETECTORS 717-1 SPECIFICATIONS Loop Detectors shall conform to the provisions in Section 86-5, "Detectors," of the SSS, and these Special Provisions. Loop detector lead-in cables shall be Type B. Lead-in cable shall be insulated so as to prevent moisture from entering the cable jacket. Loop detector conductors shall be Type 2. The ends of the type 2 loop detector conductors shall be insulated so as to prevent moisture from entering the plastic tubing. Loop detector configuration shall be Type E. The location of each loop detector shall be approved by the Engineer prior to construction. In order to locate loop detectors the Contractor shall provide a preliminary striping layout, if different from existing, prior to locating loop detector. Bicycle detection loops shall be installed in accordance with Section 4D.105 of the CAMUTCD. 717-2 INSTALLATION The diameter and spacing of type E loop detectors, shown on SSP ES-5B, is changed to 6 feet and 9 feet respectively. TS-33 Sawcut slots shall be cut to a depth such that the minimum depth of any loop buried in the slots shall be 0.33 feet below existing grade within 5 feet of the gutter lip. Where existing loops are shown to be reused, the existing loop circuits shall be tested for insulation resistance at the controller cabinet prior to removing DLC from conduit runs. Test results shall meet the requirements of Section 86-2.14B(3), "Insulation resistance" of the SSS. If any circuit fails, the Contractor shall immediately notify the Engineer of such failure. Upon determination that such failure warrants action to correct, the Engineer may order that further tests be conducted to determine if the failure is in the DLC or the loop conductors, or both. All such further tests, and any corrective action required by the Engineer, will be classed as extra work. Any damage to existing loop detectors or lead-in cables occurring due to the Contractor's operations shall be immediately repaired by the Contractor at his expense, to the satisfaction of to the Engineer. The Contractor shall notify the Engineer when inductive loops will be removed from services 48 hours prior to removal to ensure coordination with the City's Traffic Engineering Section for any necessary adjustments to signal operation for the intersection involved. During asphalt construction, all loops shall be installed after the final lift of asphalt concrete. Residue resulting from slot cutting operations shall not be permitted to flow across shoulders or lanes occupied by public traffic and shall be removed from the pavement surface. Residue or saw cut slurry shall not be allowed to enter catch basins, manholes, or storm drains. Residue or saw cut slurry shall be disposed of by vacuuming or shoveling into a container and removing from the site for disposal. The second sentence in the fourth paragraph in Section 86-5.01A(5), "Installation Details," is amended to read: The sealant shall be at least 7/8-inch thick above the top conductor in the slot and shall be flush with the pavement surface. Elastomeric Sealant and Asphaltic Emulsion Sealant shall not be used. For repaving projects, the installation of traffic signal loops shall include splicing to the existing detector loop cable. TS-34 717-3 MEASUREMENT AND PAYMENT Measurement and payment for constructing loop detectors shall include providing and installing detector amplifiers and will be made at the contract unit price per loop detector. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for constructing loop detectors in accordance with the Contract Documents. SECTION 718 - TRAFFIC SIGNS 718-1 SCOPE OF WORK The Contractor shall install traffic signs at location on the contract drawings and directed by city engineer. 718-2 SPECIFICATIONS Traffic signs shall be constructed in accordance with Subsection 56-2 of the "Roadside Signs of the State of California Standard Specifications (SSS), Plans, MUTCD, and these special provisions. Traffic signs shall be installed on 2"x2" quick punch, 14 gauge steel pole or approved equal, as specified in the City of San Buenaventura Standard Construction Detail Number 119. Roadside signs shall be furnished and installed at the locations shown on the plans or where directed by the Engineer. Sign panels shall be furnished by the Contractor, and shall conform to the State of California Traffic Sign Specifications. Traffic signs shall meet the minimum size requirements as indicated in the MUTCD and shall have High Intensity Prismatic Reflective Sheeting as manufactured by 3M Company, or approved equal. All stop (R1-1) and yield (R1-2) signs shall have VIP (Diamond grade or Type 9) sheeting as manufactured by 3M or approved equal. In addition, all signs that have a fluorescent yellow (W1-9L & W1-8R) or fluorescent yellow/green (school zone, pedestrian and bikeway signs) background shall have VIP sheeting. 718-3 MEASUREMENT AND PAYMENT Measurement and payment for constructing and installing traffic signs and steel poles will be made at the contract unit price listed in the bid per each and shall include full compensation for furnishing all labor, materials, tools, TS-35 equipment, transportation, and incidentals for constructing and installing traffic signs in accordance with the Contract Documents. SECTION 719- CROSS GUTTER AND LONGITUDINAL GUTTER CONSTRUCTION 719-1 SCOPE OF WORK The Contractor shall remove and dispose of existing concrete cross gutter and spandrel as shown on the plans. Reconstruction shall conform to City Standard Detail No. 101, elevations shown on the plans. Cross gutters shall be constructed within five (5) working days after removal of existing concrete and asphalt in each location. The Contractor shall not install the new curb and sidewalk monolithically with the new access ramps. Clearing and grubbing shall be in accordance with Subsection 300-1, including removal and disposal of materials. All concrete surfaces, joints and edges shall be neatly finished in accordance with Subsection 303-5, using proper finishing tools and techniques. 719-2 MEASUREMENT AND PAYMENT Measurement and payment for cross gutter construction will be made at the contract price per linear feet. The above contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for cross gutter removal in accordance with the Contract Documents. APPENDIX A - PLANS 1 2 1 2 1 2 1 212 1 2 3 12 1 2 1 2 Grind and expose 18" gutteroverlaid with variablethickness 1.25" to 2" AC 1 2 PetromatArea Valley Dr Ardmore Ave Manhattan Ave25th StPier AveMonterey BlvdGould Ave16th St24th St13th St15th St24th St25th St24th St13th St16th St15th St±Grind and Overlay Plan City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project 1 2 3 Grind and Overlay Grind Full Width 2.0" Overlay 2.0" ARHM Remove full depth AC Section (1.5" to 0.0")Grade and recompat to accomodate 3.0" ACover 4.0" CAB pavement section Alternate 1Gould Ave PAGE 1OF 10 30th StValley Dr Ardmore Ave Manhattan Ave 25th StPier Ave30th StMonterey BlvdGould Ave16th St24th St13th St15th St25th St24th St24th St24th St13th St30th St16th St13th St15th St±Index Sheet Sheet 1 Sheet 2 Sheet 3 Sheet 4 Sheet 5 Sheet 6 Sheet 7 City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project Sheet 8 PAGE 2 OF10 !.!.7XXXkk^k!.XXXXXXXXX^^kk!.^XYXYXYXY""""""""""""""""""""±Sheet 1 Valley Dr Ardmore Ave 30th StGould AveCity of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Remove existing AC berm and construct new curb and gutterper SPPWC A2 - 6 W = 18" PAGE 3 OF 10 kk!.^kX^kkkXkkkXXXXXkk!.XX^XYXYX7k!.kXXd7kkk^^kX(((^""""""""""""""""""""""""""""""""""""D!!!!!!!!!!±Sheet 2 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Valley Dr Ardmore Ave Porter Lane24th St25th StCity of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project PAGE 4 OF 10 kkXkkkkX^kXXk"/""""""""!R±Sheet 3 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve #Water Vault XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Valley Dr Ardmore Ave City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project Concrete Pad PAGE 5 0F 10 k !. X X X XXX ^ ^ k k!. ^ k X ^ k k XX X X X k k !. X X ^ XY XY XY XY k!.kk k k ^ ^ k X ( (( " " " " " " " " " " "" " " " " " " "" " " " " " "" D !!!!! !!!! ! ±Sheet 4 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Gould Ave Gould A v e Ar d m o r e A v e Val l e y D r Construct longitudinal gutter per SPPWC 122 -2 L = 378' W = 4' Construct cross gutterper SPPWC 123-2 (A) L = 21' W = 6' or match existing inlet City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project PAGE 6 OF 10 X X R R R R R ±Sheet 5 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City BoundaryPacific Coast Hwy13th St City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project Remove trees including root system 6" concrete expose gutter under AC at some locations.Grind and expose gutter overlaid with variable thickness AC (approx. 1.0") 680 sq ft sidewalkRemove and replace sidewalk PAGE 7 OF 10 k !.^ k X ^ k k X7k !.k X X d 7 k ( ^ "" " " " " " " " " "" " " """""""""""""""""""""" ±Sheet 6 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Valley Dr24th St Ardmo re Ave City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project PAGE 8 OF 10 k k !. ^ k X ^ X Xkk ^ ^ k X ( ( " " " " " " " " " " "" " " """"""""""""""""""""""D !!! !! ! !! ! ! ±Sheet 7 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City BoundaryVal ley D r 25th StArdmo re Ave City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project PAGE 9 OF 10 ±Sheet 8 Manholes, Valves etc k Sewer Manhole "/Sewer Clean Out ^Storm Drain X Water Valve XY Recycled Water Valve (Infiltration Drain !.Gas Valve 7 Telephone Manhole d Utility Box "ADA Ramp D Survey Monument !Traffic Loop R Tree Well New Curb and Gutter Longitudinal Gutter Cross Gutter City Boundary Hermosa Ave15th St City of Hermosa Beach Department of Public WorksCIP 15 - 129Street Improvements Project PAGE 10 OF 10 APPENDIX B - STRIPING PLANS LEGEND: 0 =REPLACE IN KIND D = MODIFY AS SHOWN ff HARTZOG&, C. CRABILLlnc:. GENERAL NOTES: 1.PAVEMENT MARK ING S SHAL L BE REPLACED IN KIND EXCEPT AS NOTED. 2.INSTAL L BLUE RETROREFLECTIVE RPM's AT ALL FIRE HYDRANTS PER THE CA MUTC D FIGU RE 38-102. 12" WHITE LIMIT LINE I"/2 (MIN. 10') DETAI L 'A' -:i �2' lW. I f12'1W. +---111 l..--WHITE {UNLESS NOTEDI OTHERWISE) '--1211 WHITE LIMIT LINE ti-"STOP" LEGEND PER 2010 CAL TRANS STD. PLAN A24D t '-cuRBFACE DETAIL 'B' DETAI L 'C' STRIPING LAYOUT for GRIND & OVER LAY PROJECT Ardmore Avenue I Valley Drive -North City Limits to Pier Avenue CITY OF HERMOSA BEACH �!!llll �I:::j � .. -:-�N � O I040 80 SHEET 1 of 6 LEGEND: 0 = REPLACE IN KIND D = MODIFY AS SHOWN ff HARTZOG&l C. CRABILL.Inc:. 12" WHITE LIMIT LINE IA/2 (MIN. 10') DETAIL 'A' -:-I �'i m>.I fr-2' m>. +---I I I '---WHITE (UNLESS NOTEDI OTHERWISE) '--12• WHITE LIMIT LINE tm-"STOP" LEGEND PER 2010CAL TRANS STD. PLAN A24D DETAIL 'B' (4• WHITE (TYP.) L 1:.-ir-1$nP. l. + T ,T ao� t '-cuRBFACE DETAIL 'C' STRIPING LAYOUT for GRIND & OVERLAY PROJECT Ardmore Avenue I Valley Drive -North City Limits to Pier Avenue CITY OF HERMOSA BEACH OI040 80 SHEET 2 of6 ff HARTZOG&, C. CRABILL.Inc:. LEGEND: 0 = REPLACE IN KIND D = MODIFY AS SHOWN 12R WHITE LIMIT LINE IA/2 (MIN. 10') DETAIL 'A' -:-I � 'i lW.i rr-t 1)1>. +----111 �WHITE (UNLESS NOTEDI OTHERWISE) '--12R WHITE LIMIT LINE ,� "STOP" LEGEND PER 2010 CAL TRANS sm. PLAN A24D DETAIL 'B' STRIPING LAYOUT for GRIND & OVERLAY PROJECT Ardmore Avenue I Valley Drive -North City Limits to Pier Avenue CITY OF HERMOSA BEACH OI040 80 SHEET 3 of6 LEGEND: Q = REPLACE IN KINDD = MODIFY AS SHOWN 19HARTzoG& , G . CRABILL Inc:. DETAIL 'A' --:i �2· nP.I Ir-" nP. ---111 �WHITE (UNLESS NOTEDr OTHERWISE) '-12" WHITE LIMIT LINEf rlll -"STOP" LEGEND PER 2010 J,S-CAL TRANS STD. PLAN A24D DETAIL 'B' 4" WHITE (TYP.) �r L 1:.111.s'nP. j lo� + T -ITt '-cuRB FACE DETAIL 'C' STRIPING LAYOUT for GRIND & OVERLAY PROJECT Ardmore Avenue I Valley Drive -North City Limits to Pier Avenue CITY OF HERMOSA BEACH a,•'".,. . DETAIL 1 &i(CENTERLINE) 11840 80 SHEET 4of6 LEGEND: Q = REPLACE IN KINDD = MODIFY AS SHOWN f°9HARTzoG& ' C . CRABILL, Inc:. DETAIL 'A' -:i �'i T1P.i rr-" m> • �1111-YBLOW lo '-12• WHITE LIMIT LINEti-"STOP" LEGEND PER 2010 CAL TRANS STD. PLAN A2.4D DETAIL 'B' �lW-REFERENCEL �-TYPE IV(Lt) ARROW PER 2010CAL TRANS STD. PLAN A2.4A DETAIL 'C' STRIPING LAYOUT for GRIND & OVERLAY PROJECT Ardmore Avenue I Valley Drive -North City Limits to Pier Avenue CITY OF HERMOSA BEACH 0 • 40 80 SHEET 5of6 LEGEND: 0 • REPLACE IN KINDD = MODIFY AS SHOWN 12" WHRE LIMIT UNE "12 (MIN. 101 DE T Al L 'A' ELOESTE w•o• AVI! --·-·""" & ;"'Jr,-....:......vALLEY DR SEE SHEET t Df7 nP. ..,,-WET SANDBLAST Elo8t CROSSWALK )� JC. AND"STOP"LEGEND f � I '-12"WHITELIMITLINE "STOP" LEGEND PER 2010CAL TRANS STD. PLAN A24D DETAIL 'B' YEU.OW ••• I i : '\__, .. WHITE""" UNE "STOP" LEGEND PER 2010 CAI. lRANS STD. Pl.AN A24D DETAIL 'C' STRIPING LAYOUT for GRIND & OVERLAY PROJECT Gould Avenue -Morningstar Drive to Pacific Coast Highway CITY OF HERMOSA BEACH • • •• SHEET 6of6 _.,,,..,,., ....... APPENDIX C PAVEMENT ANALYSIS REPORT Revised October 8, 2015 Project No. 15-2015-1 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Mr. Brian Elkins, Construction Manager Subject: Geotechnical Pavement Evaluation, Proposed Asphalt Pavement Rehabilitation, Ardmore Avenue, Valley Drive, Gould Avenue, 13th Street, Porter Lane, 25th Street and 24th Street, Hermosa Beach, California. Dear Mr. Elkins: Presented herewith is Hamilton and Associates’ Geotechnical Evaluation for the proposed asphalt pavement rehabilitation project for subject streets. Our work was conducted in accordance with our proposal, dated September 16, 2015. The purpose of this study was to perform pavement evaluation and provide geotechnical criteria for evaluation of either 1) full-depth removal of existing asphalt (and some base) and repaving, or 2) grind and overlay, and 3) in severe areas, total-depth removal of asphalt and base (i.e. Digouts) and replacement. We thank you for the opportunity to provide our professional services on this important project and we look forward to assisting you during construction. If you have any questions or require additional information, please contact the undersigned. Respectfully submitted, Hamilton & Associates, Inc. Matthew D. Steele, CPII David T. Hamilton, P.E., G.E. Manager of Operations President / Geotechnical Engineer Distribution: Addressee (1 via email, 2 via mail) Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page i TABLE OF CONTENTS 1.0 INTRODUCTION .................................................................................................... 1 1.1 PROJECT DESCRIPTION ......................................................................... 1 1.2 SCOPE OF WORK .................................................................................... 1 2.0 FIELD EXPLORATION AND LABORATORY TESTING ....................................... 1 2.1 GEOTECHNICAL EXPLORATION ............................................................ 1 2.1.1 Auger Borings ...................................................................................... 1 2.1.2 Asphalt Concrete (AC) Cores .............................................................. 2 2.2 LABORATORY TESTING .......................................................................... 3 3.0 SITE AND SUBSURFACE CONDITIONS .............................................................. 3 3.1 REGIONAL GEOLOGY ............................................................................. 3 3.2 SUBSURFACE CONDITIONS ................................................................... 3 3.3 GROUNDWATER AND CAVING ............................................................... 3 4.0 PAVEMENT CONDITION SURVEY ....................................................................... 4 5.0 DISCUSSION AND CONCLUSIONS ..................................................................... 5 5.1 ASPHALT PAVEMENT SECTIONS .......................................................... 5 5.2 ALTERNATIVE REHABILITATION (GRIND AND OVERLAY) ................... 6 5.3 PAVEMENT MATERIALS .......................................................................... 6 5.4 PERFORMANCE AND MAINTENANCE CONSIDERATIONS .................. 7 6.0 CLOSURE .............................................................................................................. 7 APPENDIX A .................................................................................................................. 9 FIGURES Figure 1a and 1b – Regional Geology Map TABLES Table 1 – Summary of AC Cores Table 2 – Pavement Condition Index Survey Results Table 3 – Asphalt Pavement Analysis APPENDICIES Appendix A – Field Exploration, Laboratory Results, and Geotechnical Plates Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 1 1.0 INTRODUCTION This report presents the results of this firm’s geotechnical study for the proposed asphalt pavement rehabilitation work to be conducted at Ardmore Avenue, Valley Drive, Gould Avenue, 13th Street, Porter Lane, 25th Street and 24th Street in the City of Hermosa Beach, California. The approximate location and limits of the subject streets are shown on the Core Location Map (Plate A-1). 1.1 PROJECT DESCRIPTION The following information provided by you is currently understood to apply to this project. It is understood that the proposed project will consist of rehabilitation of the subject streets using a combination of street maintenance methods. The methods to be used are understood to be either 1) full-depth removal of existing asphalt (and some base) and repaving, or 2) grind and overlay, and 3) in severe areas, total-depth removal of asphalt and base (i.e.Digouts) and replacement. 1.2 SCOPE OF WORK A. Site reconnaissance to observe the pavement conditions. B. Coring, sampling and logging of small diameter borings. C. Recording the thickness of the pavement sections. D. Laboratory testing of selected soils samples to determine the engineering properties of subgrade soils. E. Data compilation and engineering analysis of information obtained from field and laboratory testing. F. Preparation of this report presenting a summary of collected data, laboratory testing and our conclusions and recommendations. 2.0 FIELD EXPLORATION AND LABORATORY TESTING A coring machine was used to cut through and collect pavement cores, and manual hand augers were used to advance through the base and subgrade materials. The field exploration for this study consisted of 34 asphalt concrete (AC) cores. Exploratory borings were selected at six (6) core locations. The approximate locations are shown on the Core Location Map, Plate A-1. Descriptions of the earth materials encountered, including sample depths, are presented in the Logs of Borings attached in Appendix A. 2.1 GEOTECHNICAL EXPLORATION 2.1.1 Auger Borings On September 22, 2015 and September 23, 2015, Hamilton & Associates, drilled six (6) test borings, using hand auger equipment. The borings were advanced to depths of approximately 5 feet below the existing ground surface (bgs) and disturbed bulk samples were retrieved from the exploratory borings for subsequent laboratory testing and analysis. Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 2 2.1.2 Asphalt Concrete (AC) Cores Thirty-four (34) AC cores were conducted to determine the depth of existing AC and base materials, and presence of Petromat, if any. Core Locations and Photos are provided on Plate A-1. Findings are summarized on Table 1, below. Table 1 – Summary of AC Cores Core Diameter (Inches) Asphalt Thickness (Inches) Depth to Petromat (Inches) Concrete Thickness (Inches) Base Thickness (Inches) C-1 4 7.5 n/a n/a n/a C-2 4 8.5 n/a n/a n/a C-3 4 3.5 n/a n/a 4.0 C-4 4 4.0 n/a n/a n/a C-5 4 6.0 n/a n/a n/a C-6 4 7.5 n/a n/a 4.0 C-7 4 6.0 n/a n/a n/a C-8 4 5.5 n/a n/a n/a C-9 4 6.5 n/a n/a 4.0 C-10 4 3.0 n/a n/a 3.0 C-11 4 3.75 n/a n/a 3.0 C-12 4 1.5 n/a n/a 4.5 C-13 4 2.0 n/a n/a 5.0 C-14 4 5.25 n/a n/a 4.0 C-15 4 5.25 n/a n/a 6.0 C-16 4 4.75 n/a n/a 4.0 C-17 4 4.0 1.75 n/a 6.0 C-18 4 3.25 1.5 5.5 n/a C-19 4 5.5 n/a n/a 6.0 C-20 4 10.0 n/a n/a n/a C-21 4 5.0 1.25 3.0 9.0 C-22 4 4.75 2.5 n/a 6.0 C-23 4 9.0 3.25 n/a 4.0 C-24 4 4.25 2.0 3.25 n/a C-25 4 5.0 2.0 4.0 n/a C-26 4 1.75 1.5 6.5 n/a C-27 4 4.75 n/a n/a 5.0 C-28 4 6.25 n/a n/a 5.0 C-29 4 5.75 n/a n/a 6.0 C-30 4 7.0 n/a n/a n/a C-31 4 5.0 n/a n/a n/a C-32 4 4.5 n/a n/a n/a C-33 4 7.75 n/a n/a n/a C-34 4 7.75 n/a n/a n/a Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 3 2.2 LABORATORY TESTING Selected specimens were further inspected in Hamilton & Associates’, Inc. geotechnical laboratory for subsequent confirmatory soil classification and engineering property testing. An “R” Value test was conducted on a representative sample of subgrade soils. The tested site subgrade soil sample exhibits an “R” Value of 58. R-Value Laboratory Results Stabilometer Results Trial #1 Trial #2 Trial #2 Dry Density as molded, pcf 110.9 108.2 106.5 Moisture content as molded, % 9.3 10.2 11.1 Expansion Pressure, dial reading 104 2 1 1 Exudation Pressure, psi 690 510 230 Stabilometer "R" Value 70 63 57 "R" Value equilibrium (300 psi Exudation Pressure) = 58 Classification: Yellow Brown Sand w/ Silt Source: Composite Sample Due to the granular characteristics of the soils present on site, Liquid Limit, Plastic Limit, and Plasticity Index laboratory tests were not performed. For engineering purposes subgrade sols should be considered nonplasitc (NP). 3.0 SITE AND SUBSURFACE CONDITIONS 3.1 REGIONAL GEOLOGY Based on published references, the project is situated upon alluvium (Qoc) and Qdsnas shown on the “Geologic Map of Palos Verdes Penninsula and Vacinty Redondo Beach, Torrance, and San Pedro Quadrangles, Los Angeles County, California,” and “Geologic Map of Venice and Inglewood Quadrangles, Los Angeles County, California,” by Thomas W. Dibblee, Jr., 1999, Figures 1a and 1b. 3.2 SUBSURFACE CONDITIONS Subsurface exploration disclosed the presence of sands with varying amounts of silt. The soils encountered near the planned subgrade elevation were found to be dry to moist. More detailed descriptions of the soils encountered and conditions observed during the subsurface exploration are shown in the boring logs in the Appendix. 3.3 GROUNDWATER AND CAVING Groundwater was not encountered within the maximum depth explored for this project of 5 feet below existing grades. However, seasonal and long-term fluctuations in the groundwater conditions may occur as a result of variations in irrigation, rainfall, surface run-off and other factors. Moderate to severe caving and/or soil sloughing is likely in site granular soil excavations. FIGURE 1a PROJECT: Hermosa Beach Pavement Design PROJECT NO: 15-2015 DATE: September 2015 Hamilton & Associates N REGIONAL GEOLOGY MAP LEGEND Palos Verdes Peninsula & Vicinity Quadrangles From: “Geologic Map of Palos Verdes Peninsula and Vicinity, Redondo Beach, Torrance, and San Pedro Quadrangles, Los Angeles County, California,” by Thomas W. Dibblee, Jr., 1999 FIGURE 1b PROJECT: Hermosa Beach Pavement Design PROJECT NO: 15-2015 DATE: September 2015 Hamilton & Associates N REGIONAL GEOLOGY MAP LEGEND Venice & Inglewood Quadrangles From: “Geologic Map of Venice and Inglewood Quadrangles, Los Angeles County, California,” by Thomas W. Dibblee, Jr., 2007 Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 4 4.0 PAVEMENT CONDITION SURVEY Road pavement condition was determined through a visual survey using the Pavement Condition Index (PCI) method of quantifying pavement conditions, ASTM D6433. This method has been verified and adopted by American Public Works Association (APWA). The PCI is a numerical indicator that rates the surface condition of pavement based on the distress observed on the surface of the pavement, which also indicates the structural integrity and surface operational condition. It provides an objective and rational basis for determining maintenance and repair needs and priorities. The results of the PCI Survey are provided on Table 2, below. Photo documentation of visual observations is appended on Plate A-2. Pavement Condition Index Rating Scale 86 – 100 Good 71 – 85 Satisfactory 56 – 70 Fair 41 – 55 Poor 26 – 40 Very Poor 11 – 25 Serious 0 – 10 Failed Table 2 – Pavement Condition Index Survey Results Name From To Lanes L W Area PCI Rating 13th St. Ocean Dr. P.C.H. 2 690 25 17250 34 Very Poor Gould Ave. P.C.H. Ardmore Ave. 2 1,562 39 60,840 54 Poor Gould Ave. Ardmore Ave. Valley Dr. 3 160 54 8,640 46 Poor Gould Ave. Valley Dr. Morningside Dr. 2 634 60 38,040 44 Poor Porter Ln. Gould Ave. Ardmore Ave. 2 645 30 19,350 54 Poor 25th St. Ardmore Ave. End 2 413 24 9,912 51 Poor Ardmore Ave. Boundary Pl. Gould Ave. 2 1,037 22 22,814 54 Poor Ardmore Ave. Gould Ave. 21st St. 2 2,030 27 54,810 60 Fair Ardmore Ave. 21st St. Pier Ave. 2 1,925 27 51,975 55 Poor Valley Dr. Longfellow Ave. Gould Ave. 2 370 725 32 36 11,840 52 Poor Valley Dr. Gould Ave. 21st St. 2 2,064 28 57,792 54 Poor Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 5 Name From To Lanes L W Area PCI Rating Valley Dr. 21st St. Pier Ave. 2 1,903 28 53,284 62 Fair 24th St. Valley Dr. Park Ave. 2 1,132 26 29,432 41 Poor 15th St. Hermosa Ave. Beach St. 2 160 284 38 32 15,168 36 Very Poor 5.0 DISCUSSION AND CONCLUSIONS Based on the results of our field investigation and laboratory testing, combined with our engineering analysis, experience and professional judgment, it is our opinion that proposed asphalt pavement rehabilitation may consist of either 1) full-depth removal of existing asphalt (and some base) and repaving with HMA, or 2) grind and HMA overlay, and 3) in severe areas, total-depth removal of asphalt and base (i.e. Digouts) and HMA replacement. ARHM may be used to rehabilitate the existing pavement that has experienced none or minor cracking. Presented herein are the geotechnical criteria for evaluation of pavement rehabilitation. 5.1 ASPHALT PAVEMENT SECTIONS For preliminary pavement design purposes, a Resistance Value (R-Value) of 50 has been utilized considering the site soils as subgrade soils. Traffic indices (TI) of 4.5 to 9.0, together with the tested minimum R-Value, have been assumed and utilized for the development of preliminary recommendations for the pavement sections. Analyses was performed in accordance with Caltrans Procedures: Table 3 - Asphalt Pavement Analysis (R-Value 50) (1) Asphalt Concrete; (2) CAB or CMB, Green book section 200-2.2 and 200-2.4, respectively, compacted to at least 95% relative compaction. The upper 12-inches of Traffic Index (TI) Pavement Section Alternatives Remarks HMA(1)/AB(2) (inches) Full Depth HMA(3) 4.5 3/4 5 Residential (0-24 Units) 5.0 3/4 5 Residential (25-40 Units) 6.0 3/4 5 Residential (91-180 Units) 7.0 3/5 4/3 6 Residential (up to 500 Units) or Minor Collector 8.0 4/5 5/3 6.5 Residential (up to 900 Units) or Major Collector 9.0 4/7 5/4 7 Arterial Road Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 6 subgrade soils in pavement areas should be compacted to at least 90% relative compaction. (3) For Full Depth HMA, subgrade sand should be compacted to 95% relative compaction. Please be aware that the above preliminary pavement section recommendations have been established based purely on procedures stipulated in the Caltrans Manual. Local government authority should be consulted for minimum pavement section requirements and, if more stringent than that provided herein, be complied with. If the paved areas are to be used during construction, or if the type and frequency of traffic is greater than assumed in the design, the pavement section should be re-evaluated for the anticipated traffic. 5.2 ALTERNATIVE REHABILITATION (GRIND AND OVERLAY) Grind and Overlay may be implemented as a remedial pavement rehabilitation option for roads with undamaged base course, where the pavement is alligator and or severely weathered, generally with a PCI of 44 (poor) or better. This maintenance measure would consist of at least a 2-inch grind and overlay, or thicker to obtain the desired structural pavement section. Streets may be evaluated for Grind and Overlay using 80% of the effective thickness of the asphalt and base section to remain, where one (1) inch of AC may be considered equal to 2-inches of base material, and using the pavement design sections provided in Section 4.2 of this report An experienced contractor should follow grind and overlay guidelines of the Asphalt Institute. Cracks visible following grinding should be cleaned out and filled with rubberized material. Existing Cracks in areas to be overlayed may eventually reflect through, although are less likely when paving fabric is placed between the grinding surface and the new overlay. Areas showing moderate to high cracking after grinding should be totally removed and replaced. ARHM may be used to rehabilitate the existing pavement that has experienced none or minor cracking. If the paved areas are to be used during construction, or if the type and frequency of traffic is greater than assumed in the design, the pavement section should be re-evaluated for the anticipated traffic. 5.3 PAVEMENT MATERIALS Hot Mix Asphalt (HMA) material shall be Type B PG 64-10 complying with Section 203-6 or Type III B2 PG 64-10 complying with Section 400-4 of the Standard Specification for Public Works Construction, latest edition. Asphalt concrete mix of C2 gradation may be used as a leveling course. All subgrade and aggregate base materials should be proof-rolled by heavy rubber tire equipment to verify that the subgrade and base grade are in a non-yielding condition. The Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 7 Hot Mix Asphalt pavement should be compacted to 95% of the unit weight as tested in accordance with the Hveem procedure. Asphalt Rubber Hotmix (ARHM) material shall be Type ARHM-GG (Wet Process) complying the Standard Specification for Public Works Construction, latest edition. Latex modifier may be added to the ARHM mix to improve performance. 5.4 PERFORMANCE AND MAINTENANCE CONSIDERATIONS Geotechnical criteria have been provided to evaluate and develop structural thickness to support various anticipated traffic volumes. The City should recognize that over a period of time, pavements may crack and undergo some deterioration and loss of serviceability. Deterioration can occur more rapidly as a result of climatic extremes such as drought conditions, or periods that are wetter than normal. We recommend the project budgets include an allowance for maintenance such as patching of cracks, repairing potholes and other distressed area, or occasional overlays during the pavement life. Pavement cracking provides a path for surface runoff to infiltrate trough the pavements and into the subgrade. Once, moisture is allowed into the subgrade the potential for pavement failures and potholes will increase. We recommend the City implement a routine maintenance program with regular site inspections to monitor the performance of the site pavement. Cracking that may occur on the asphalt surface should be sealed immediately using amodified polymer hot-applied asphalt based sealant. Additional crack sealing will likely be required over the design life of the pavement. Crack sealing is a proven, routine, maintenance practice successfully proven to preserve pavements and reduce accelerated wear and deterioration. Failure to provide routine crack-sealing will increase the potential for pavement failure and potholes to develop. 6.0 CLOSURE This report has been prepared for the exclusive use of City of Hermosa Beach for evaluation of pavement rehabilitation. The report has not been prepared for use by other parties, and may not contain sufficient information for purposes of other parties. The findings contained in this report are based upon our evaluation and interpretation of the information obtained from limited exploration performed and the results of laboratory testing and engineering analysis. As part of the engineering analysis it has been assumed, and is expected, that the geotechnical conditions which exist across the area of study are similar to those encountered in the exploratory borings. However, no warranty is expressed or implied as to the conditions at locations or depths other than those excavated. Should any conditions encountered during construction differ from those described herein, this office should be contacted immediately for recommendations prior to continuation of work. Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 8 Our findings and recommendations were obtained in accordance with generally accepted current professional principles and local practice in geotechnical engineering and reflect our best professional judgment. We make no other warranty, either express or implied. This concludes our scope of services as described during our proposal dated, September 16, 2015, however, our report is subject to review by the controlling authorities for the project. Any further geotechnical services that may be required of our office to respond to questions/comments of the controlling authorities after their review of the report will be performed on a time and expense basis as per our current fee schedule. We would not proceed with any response to report review comments/questions without authorization from your office. We appreciate your business and hope that we can assist you during construction related services. Hermosa Beach Pavement Rehabilitation October 2, 2015 15-2015-1 Page 9 PAR - Attachments Plate A-1 Core Location Map Plate A-2 Photographic Survey Plates B-1 through B-6 Logs of Borings C-2 - 6.5-inches No Base Core Location: 160' from E. end of street and 2' from S. EP C-28 - 6.25-inches Base 5-inches Core Location: 1,800' W. of Pier Ave. and 18' from W. CF C-27 - 4.75-inches Base 5-inches Core Location: 320' N. of Pier Ave. and 2' from W. CF C-22 - 4.75-inches Base 6-inches Core Location: 14' N. of Pier Ave. and 2' from E. CF C-1 – 7.5-inches No Base Core Location: 65’ W. of Ocean Drive and 11’ from N. CF C-21 - 5-inches Base 9-inches Core Location: 650' N. of Pier Ave. and 2' from W. CF C-10 - 3-inches Base 3-inches Core Location: 50' E. of Ardmore Ave. 4' from N. of CF C-29 - 5.75-inches Base 6-inches Core Location: 260 S. of Gould Ave. and 4' from E. CF C-17 - 4-inches Core Location: 100 S. of Gould Ave. and 2' from W. CF C-11 - 3.75-inches Base 3-inches Core Location: 550' E. of Ardmore Ave. and 2' from S. of CF C-12 - 1.5-inches Base 4.5-inches Core Location: 77' E. of Ardmore Ave. 11' from S. of CF C-13 - 2-inches Base 5-inches Core Location: 89' W. of end of street and 1' from S. of CF C-18 - 3.25-inches No Base Core Location: 150 N. of 25th St. and 6' from W. CF C- 19 - 5.5-inches Base 6-inches Core Location: 650' N. of Pier Ave. and 2' from W. CF C-2 -8.5-inches No Base Core Location: 184’ E. of PCH and 7’ from S. CF Hamilton & Associates PLATE A-1 C-5 -6-inches No Base Core Location: 441’ from W. CF and 3’ from N. CF C-6 -7.5-inches Base 4-inches Core Location:170’ from W. CR and 10’ from S. CF C-4 -4-inches No Base Core Location: 451’ from W. CR and 16’ from S. CF PROJECT: Hermosa Beach Pavement Rehabilitation C-3 -3.5-inches Base 4-inches Core Location: 400’ from E. CR and 5’ from N. CF C-23 -9-inches Base 4-inches Core Location: 50’ W. of Ardmore Ave. and 5’ from S. CF C-34 - 7.75-inches No Base Core Location: 442' W. of Hermosa Ave. and 1.5' N. of CF C-33 - 7.75-inches No Base Core Location: 220' W. of Hermosa Ave. and 15.5' N. of CF C-32 - 4.5-inches No Base Core Location: 8.5' W. of Hermosa Ave. and 1.5' S. of CF C-14 -5.25-inches Base 4-inches Core Location: 57’ S. from N. CR and 6’ from E. CF CORE LOCATIONS MAP C-15 -5.25-inches Base 6-inches Core Location: 100’ S. of 30th Street anf 12’ from W. CF C-7 - 6-inches No Base Core Location: 210' W. of Morningside Dr. & 3' from N. EP PROJECT NO: 15-2015 C-8 -5.5-inches No Base Core Locations: 316’ from W. CR at Morningside and 43’ from N. CF C-25 – 5-inches No Base Core Location: 510’ from S. CR and 1’ from center line C-16 -4.75-inches Base 4-inches Core Location: 205’ S. of Gould Ave. and 4’ from W. CF C-26 -1.75-inches No Base Core Location: 80’ from N. CR and 2’ from W. CF C-31 - 5-inches No Base Core Location: 120'W. of Park Ave. and 2.5' from S. CF C-30 - 7-inches No Base Core Location: 110' W. of Valley Dr. 2' from N. CF C-20 - 10-inches No Base Core Location: 100' S. of 20th St. and 4' from W. CF C-24 – 4.25-inches No Base Core Location: 237’ from E. CR and 2’ from E. CF PROJECT NO: 15-2015 PLATE A-2 PROJECT: Hermosa Beach Pavement Rehabilitation Hamilton & Associates PHOTO GRAPHIC LOG HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-1 NA Hand Auger BM 4 inches 9/23/2015 5 feet ASPHALT: 7.5" thick SILTY SAND: Reddish brown NA Unknown 13TH ST.15-2015 NA BM HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-2 NA Hand Auger BM 4 inches 9/23/2015 5 feet ASPHALT: 8.5" thick SILTY SAND: Reddish brown NA Unknown 13TH ST.15-2015 NA BM HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-3 NA Hand Auger BM 4 inches 9/23/2015 5 feet ASPHALT: 6" thick SILTY SAND: Brown, fine-grained sand NA Unknown Ardmore Avenue 15-2015 NA BM HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-4 NA Hand Auger BM 4 inches 9/23/2015 5 feet ASPHALT: 5.25" thick BASE: 6" thick SAND: Light brown, fine-grained sand NA Unknown Ardmore Avenue 15-2015 NA BM HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-5 NA Hand Auger BM 4 inches 9/23/2015 5 feet ASPHALT: 9" thick Petromat at 3 1/8" BASE: 4" thick SILTY SAND: Reddish brown NA Unknown 30TH ST.15-2015 NA BM HAMMER TYPE: PROJECT: FIELD LOG OF BORING NO: LOGGED BY: DRILLING METHOD: RIG MAKE / MODEL: HOLE DIAMETER: DATE(S) DRILLED: TOTAL DEPTH:ELEVATIONDEPTH (FT)LITHOLOGYUSCSGEOTECHNICAL DESCRIPTION MOISTUREOTHER TESTS0 5 0 5 LOCATION:PROJECT NO: DRILLED BY: HAMMER DROP/ WT: SURFACE ELEVATION:CONTENT (%)DRYDENSITY (Pcf)(Blows/Ft)BLOWCOUNTBULKDRIVESAMPLE INT. COMMENTS: Sheet 1 of 1 Hermosa Beach Pavement Rehabilitation B-6 NA Hand Auger BM 4 inches 9/22/2015 5 feet ASPHALT: 5" thick Petromat at 2" CONCRETE: 4" thick SAND: Light brown, fine-grained sand NA Unknown Valley Street 15-2015 NA BM Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0789 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 SUBJECT: FINAL MAP NO. 72838 (C.U.P. CON NO. 14-8, PDP NO. 14-9) LOCATION: 438 HERMOSA AVENUE APPLICANT(S): ROGER HEINZ REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 2-UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Recommended Action: Staff recommends approval of Final Parcel Map No.72838 which is consistent with the approved Vesting Tentative Parcel Map,and recommends the City Clerk be directed to endorse the certificate for said map. Background: The Planning Commission approved a Conditional Use Permit for a 2 unit residential condominium project and Vesting Tentative Parcel Map No.72838 at their August 19,2014 meeting.The project is currently under construction. Process: Once a map has been tentatively approved by the Planning Commission,copies of the tentatively approved map must be submitted to the L.A.County Engineer,who is contracted by the City,to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council,“...if it conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance Hermosa Beach Printed on 11/5/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0789 conforms to all the requirements of [Subdivision Map Act]and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder....” pursuant to Section 66458(a) of the Subdivision Map Act. Analysis: The staff has reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. Respectfully Submitted by:Kim Chafin, Senior Planner Concur:Ken Robertson, Community Development Director Approved:Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 2 of 2 powered by Legistar™ 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 72838, FOR THE SUBDIVISION OF A TWO-UNIT CONDOMINIUM, LOCATED AT 438 HERMOSA AVENUE IN THE CITY OF HERMOSA BEACH, CALIFORNIA WHEREAS, on August 19, 2014, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider the application of Roger Heinz (the “Applicant” hereinafter) for approval of Tentative Parcel Map No. 72838 and, upon conclusion of said public hearing on August 19, 2014 the Planning Commission adopted its Resolution No. 14- 18 approving Tentative Parcel Map No. 72838. WHEREAS, on October 20, 2015, the Applicant filed an application for approval of Final Parcel Map No. 72838 (the “Application” hereinafter), as described in the title of this Resolution. WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Parcel Map No. 72838 and determined that the map is technically correct, conforms to the approved Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the Subdivision Map Act. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct. SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the Council hereby approves Final Parcel Map No. 72838 as presented. SECTION 3. The City Clerk is hereby directed to: 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a.Certify to the adoption of this Resolution; and b.Transmit a certified copy of this Resolution to the Applicant. PASSED, APPROVED and ADOPTED this 10th day of November, 2015. ________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _______________________________________________________________ City Clerk City Attorney f;b95\cd\final map\438 Hermosa Avenue Resolution Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0779 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 PURCHASE OF EQUIPMENT FOR POLICE DEPARTMENT (Police Chief Sharon Papa) Recommended Action: Staff recommends that Council: 1.Authorize the purchase of one (1) message board/speed trailer in the amount of $21,020.65 to replace existing equipment that has exceeded it useful life; and 2.Appropriate an additional $2,088.65 from the Fiscal Year 2015-2016 Equipment Replacement Fund. Background: Police Department equipment is considered part of the inventory in the City’s Equipment Replacement Schedule. For Fiscal Year 2014-2015, the following equipment was scheduled for replacement: One (1) Trailer/Speed & Message Matrix In 2010, Council approved the purchase of a message board /speed radar trailer using grant funds. At that time, it was acknowledged that the trailer had a useful life of five years. The Police Department has utilized the equipment for a wide variety of purposes such as, educating drivers and bicyclists of traffic problems, special events, and emergency notifications. The message board has also been utilized by other city departments. The Police Department has identified “remote programming” as an updated feature for this equipment that will allow “real time” communication with the community. The new message board dimensions are larger than the current version, which will enhance visibility and legibility for drivers. Hermosa Beach Printed on 11/5/2015Page 1 of 2 powered by Legistar™ Staff Report REPORT 15-0779 Traffic Management, Inc., was the only company that had a message board/speed radar trailer that fit our criteria and at a cost within our budget. The equipment is a sole source item and a copy of the sole source letter is attached. Fiscal Implications: Funds in the amount of $18,932 required for the purchase of the message board/speed radar trailer have been reappropriated from Fiscal Year 2014-2015 into the Equipment Replacement Fund for Fiscal Year 2015-2016. Additionally, due to the increased cost to replace equipment of this nature, an additional $2,088.65 will need to be appropriated from this fund. Attachments: 1. Traffic Management, Inc., Quote 2. Traffic Management, Inc., Sole Source Letter Respectfully Submitted by: Sharon Papa, Police Chief Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 2 of 2 powered by Legistar™ Sales Quote2712 E. La Cadena • Riverside, CA 92507 Ph: 888-722-8895 • Fax: 562-424-0266 www.trafficmanagement.com 45221No COMPANY NAME: City of Hermosa Beach PD CUSTOMER / CONTACT INFO TMI ACCT #: 13930 PHONE:FAX: ORDER CONTACT: Landon Phillips EMAIL: BILL TO: City of Hermosa Beach PD Landon Phillps 540 Pier Ave. Hermosa Beach, CA SHIP TO: 540 Pier Ave. Hermosa Beach, CA TMI Rep: John Castillo Date Quoted: 10/5/2015 ITEMS / PRODUCTS TMI Job #: Line # Item Code Item Name Qty Unit Price Disc. Line Total Tax 1 WANCO METRO COMPACT MESSAGE BOARD Model # WVTMM- L 89" W x 49" Cabinet size: 130 watt 1 $14,875.00 $14,875.00 2 ELECTRIC LIFT 1 $500.00 $500.00 3 COLOR CHANGE TO PD BLUE 1 $600.00 $600.00 4 CELLULAR REMOTE ACCESS FOR 3 YEARS 1 $1,250.00 $1,250.00 5 RADAR SPEED OPTION 1 $1,000.00 $1,000.00 6 AXLE LOCK OPTION 1 $160.00 $160.00 7 FLIP UP TONGUE WITH PINS 1 $450.00 $450.00 Comments:Subtotal: $18,835.00 Shipping & Handling: $450.00 $1,735.65 Total: $21,020.65 Sales Tax(9.00%): Standard Terms & Conditions: Prices are valid for up to 30 days. Shipping rates are valid for up to 10 days. TMI is not responsible for 3rd party shipping delays. TMI customers are responsible for verification with regional, state, or any other applicable authority for use and acceptance of traffic and safety products. All products are subject to availability. Additional terms and conditions shall be provided at the time of final sale. October 8th, 2015 Traffic Management Inc John Castillo - Account Manager 2712 E. La Cadena Drive Riverside, CA 92507 Email: john.castillo@trafficmanagement.com Office: 951-750-1800 Direct: 951-750-1811 Cell: 951-237-5798 Fax: 562-424-0266 RE: Exclusive Dealer This is to inform you that Traffic Management Inc in Riverside, CA has been & will be an Exclusive dealer for Wanco Inc. (SOLE SOURCE) for the WANCO METRO COMPACT BOARD Model# WVTMM L 89” W X 49” Cabinet size: 130 watt . With electric lift, color change, cellular change to PD blue, radar speed option , axle lock option and flip up tongue with pins. Wanco Inc. has been manufacturing Highway Safety products since 1984. We have always relied on our dealers to sell, service and maintain our products and to keep the end user happy. Traffic Management and their staff has been truly the best dealer (and only dealer in Riverside area) for Wanco Inc. Feel free to get in touch with me if you have further questions or concerns. Thank you very much. Bill Brewer II Western Regional Sales Manager 714-501-4272 CELL 303-867-3468 E-FAX BBrewer@Wanco.com WWW.WANCO.COM Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0802 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 ADOPTION OF RESOLUTION TO SUSTAIN THE PLANNING COMMISSION DECISION TO AMEND THE CONDITIONAL USE PERMIT FOR A RESTAURANT WITH ON-SALE ALCOHOL AND OUTDOOR DINING AT 1220 HERMOSA AVENUE (“LAUREL TAVERN”) (Community Development Director Ken Robertson) Recommended Action: 1. To adopt the attached resolution to amend the Conditional Use Permit, including a modification to condition #2 regarding hours of operation. 2. Direct staff to charge only for direct city costs if the applicant files an application to partially reinstate late night hours after one year of operation. Background: Pursuant to Council direction at the October 27, 2015 hearing, staff has prepared the attached resolution to sustain the Planning Commission decision to amend the CUP which includes condition #2 to supersede the current closing time of 2:00 a.m. and limit hours to between 8:00 a.m. and 12:00 a.m. Also the condition has been modified, as directed, to include a clause that the permittee may apply for an amendment to partially restore late night hours to no later than 1:00 a.m. after one year of operation, without being subject to the criteria in late night intensification ordinance. The Council also directed that if the applicant files to partially reinstate late night hours, that fees for direct city costs through contract services (i.e. fees for noticing the public hearing) rather than charging full application fees for a CUP amendment. Attachments: Proposed Resolution Respectfully Submitted by: Ken Robertson, Community Development Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ 1 CC RESOLUTION NO. 15-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION AND APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FLOOR PLAN CHANGES AT AN EXISTING BILLIARD HALL WITH FOOD SERVICE AND OUTDOOR DINING TO CONVERT THE BUILDING TO A RESTAURANT WITH ON-SALE GENERAL ALCOHOL AND OUTDOOR DINING (LAUREL TAVERN) AT 1220 HERMOSA AVE, CITY OF HERMOSA BEACH. Section 1. An application was filed by Michael Leko, 10 Riverside Drive LLC requesting approval of Conditional Use Permit Amendment 15-7 to modify the floor plan at an existing billiard hall with food service, on-sale general alcohol and outdoor dining; and facilitate a change in use to a restaurant with on-sale general alcohol and outdoor dining. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the application on August 18, 2015, at which time testimony and evidence, both oral and written, was presented to and considered by the Planning Commission. On October 13, 2015, the City Council held a duly noticed public hearing to consider said Conditional Use Permit amendment, at which time testimony and evidence, both written and oral, was presented to and considered by the Council. Section 3. On September 8, 2015 the applicant filed an appeal of the Planning Commission’s decision to limit indoor hours of operation to 12:00 A.M. (midnight) daily and limit the outdoor patio to 11:00 P.M. daily, requesting consideration of 2:00 A.M. daily indoors and 12:00 midnight for the patio, and also requesting a that a maximum of two televisions be allowed Section 3. Based on the Staff Report, testimony and evidence received, both written and oral, and the record of decision of the Planning Commission, the City Council finds makes the following factual findings: 1. The site is zoned C-2 Restricted Commercial and is located on Hermosa Avenue within the downtown area. The existing building operates as a billiard hall with food service and on-sale general alcohol until 2:00 a.m. daily and outdoor dining until 10:00 p.m. daily pursuant to Planning Commission Resolution 94-33. 2. The applicant proposes to eliminate the pool tables and replace with table and booth seating, enlarge the outdoor dining area fronting Hermosa Ave, enlarge the kitchen and back of house area and convert the existing billiard hall into a restaurant. The current occupant load of 157 will decrease as a result of the changes to the floor plan. 3. The parking lot will be altered to include an ADA accessible space, which will eliminate one parking spot, and a bike rack capable of storing a minimum of 10 bicycles located at the front of the property. 2 Section 4. The project is categorically exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines, Section 15301(a), Existing Facilities, because the proposal involves interior modifications to an existing building. Section 5. Based on the foregoing the City Council makes the following findings regarding the Conditional Use Permit amendment, pursuant to H.B.M.C. sections 17.40.020 and incorporating the conditions set forth in Section 17.40.080, finding that the use as conditioned will be compatible with the surroundings and all impacts can be reduced to an insignificant level: A. Distance from existing residential uses: The project is located on Hermosa Avenue, within the commercial center of the City. Surrounding properties exhibit general commercial uses such as retail, services and restaurants while a legal nonconforming residential use is located to the rear of the property along Bayview Drive. The topography of the site – steep slope from east to west—and the design of the building are such that access at the rear is not utilized. Business operations are oriented to the west towards Hermosa Ave and are not anticipated to impact the residences to the rear. Conditions of approval prohibiting entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, from being located within the outdoor patio and requiring ‘No Loitering’ signs to be posted in the parking lot are included to reduce possible impacts to neighboring residential uses. B. Adequacy of off-street parking facilities and streets, and distance of parking form the proposed use: A parking plan from 1993 allowed for less than required parking at the billiard hall, a total of 10 parking spaces. The proposed improvements include elimination of one parking space due to the creation of an ADA compliant parking space (6 standard spaces, 2 compact spaces, 1 ADA space). The proposed change of use from a billiard hall/bar to a restaurant will decrease the parking demand from a code perspective. Additionally, the increase in the square feet of the back of house and reduction of the square feet of the seating area reduce the likelihood parking demand will be impacted. Furthermore, the project location within the downtown area makes it more likely trips to the business will be part of a multiple-destination trip to the City. Additionally, in order to encourage alternative modes of transportation a bicycle rack capable of storing a minimum of 10 bicycles will be installed at the front of the parking lot. Given the change in use from a billiard hall/bar to a restaurant, the reduction of seating area and the business location within the downtown area on-site parking will not be impacted. The existing Parking Plan resolution (P.C. Resolution 93-68) will be rescinded and all conditions from the 1993 Parking Plan are incorporated into the resolution. C. Location of and distance to churches, schools, hospitals and public playgrounds: The project site is located on Hermosa Avenue in the downtown core of the City. The proposed modifications involve the conversion of a commercial space to a similar use as the previous use. As such staff does not anticipate impacts to Valley View School, the Community Center, or other parks or similar uses in the City. 3 D. The combination of uses proposed, concentration and number of similar establishments or uses within close proximity to the proposed establishment: The downtown area contains a high concentration of late-night alcohol serving establishments open after 11:00 p.m. The property will operates from 8:00 a.m. to 12:00 a.m. daily, as opposed to closing at 2:00 a.m. currently, while the outdoor seating area will close at 11:00 p.m. nightly pursuant to the CUP, as opposed to 10:00 p.m. currently. The proposed modifications to the floor plan facilitate a change in use from a billiard hall to a restaurant, a less intensive use. As such no impacts are anticipated. The City’s late-night ordinance in Section 17.40.080(B) provides one method for evaluating whether the proposal would contribute to adverse impacts. While the outdoor dining patio is not proposed to be open after 11:00 p.m., the remainder of the business would continue to be open until 12:00 a.m. daily. Section 17.40.080 provides specific criteria for consideration when determining whether to amend a conditional use permit for a late-night establishment (see Attachment 3): i. Whether the total number of late-night alcohol beverage establishments will exceed the City’s limit on such establishment: The proposed project involves an existing late-night alcohol serving establishment. An increase in alcohol serving establishments will not occur. ii. Whether the use will intensify through increases in the assigned occupant load from owner/operator-initiated construction and/or remodeling that expand the square footage or alter the floor plan: The occupant load will not increase. According to a table on Pg. A-2.0 of the submitted plans and a review by the Building & Safety Department, the occupant load is shown to decrease from the existing 157 to approximately 117. A condition of approval requiring formal analysis of the occupant load by the Building & Safety Department and Fire Department prior to a Certificate of Occupancy being issued has been included in the resolution to ensure the occupant load does not increase. iii. Whether proposed modifications to floor plans, conditions of approval, type of alcoholic beverages served (beer and wine versus full alcohol service), or other factors may increase adverse impacts: The existing on-sale general alcohol service within the building and in the outdoor seating area would remain the same. Hours of operation will be from 8:00 a.m. to 12:00 a.m. daily on the inside of the building and 8:00 a.m. to 11:00 p.m. daily for the outdoor dining area, with the windows closed at 10:00 p.m. The proposed floor plan changes will enlarge the kitchen and back of house facilities while also reducing the square feet of the seating area, thereby facilitating the change of use form a billiard hall/bar to a restaurant. No additional square footage is proposed. No impacts are anticipated. iv. Whether the type, quantity, or geographic location of the establishment will create an over-abundance of similar establishments in a particular area of the City such that it will reduce the diversity of businesses operating in the immediate area: The proposed project 4 involves an existing billiard hall/bar with on-sale general alcohol being converted to a restaurant and will not alter existing concentrations of on-sale establishments. E. Precautions taken by the owner or operator of the proposed establishment to assure compatibility of the use with surrounding uses: Plastic windows will be closed at 10:00 p.m. on the outdoor patio and entertainment, music, speakers, television, and audio or visual media or any type will not be allowed on the outdoor patio. F. Noise, odor, dust and/or vibration that may be generated by the proposed use: A condition of approval prohibiting televisions and other similar equipment from being located on the outdoor patio and signs posted in the parking lot prohibiting loitering has been included in the resolution as well as a condition limiting televisions in the interior dining area to a maximum of two. Odor, dust and/or vibration disturbances are not anticipated. G. Impact of the proposed use to the City’s infrastructure, and/or service: The proposed project involves conversion of an existing billiard hall/bar to a restaurant. Existing infrastructure and utilities for the site are anticipated to be adequate however, the Building Division indicates the property will be required to show that waste disposal systems are adequate for operation of a bona-fide restaurant. The project has been conditioned to ensure waste disposal facilities are adequate prior to occupancy. H. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the city as a whole: Preliminary review of plans by the Fire Department and Building Division indicates a new occupant load and exiting plan will need to be submitted. The applicant has been working with the Building Division to meet these requirements and the project has been conditioned to ensure the occupant load does not increase. Section 6. Based on the foregoing, the City Council denies the appeal and sustains the Planning Commission’s decision for a Conditional Use Permit Amendment subject to the following Conditions of Approval: 1. The use consisting of a restaurant with on-sale general alcohol and outdoor dining shall be consistent with plans submitted and approved by the City Council on October 13, 2015. Minor modifications to the plan shall be reviewed and may be approved by the Community Development Director. Any substantial deviation must be reviewed and approved by the Planning Commission. 2. The applicant’s existing right to operate until 2:00 a.m. is hereby superseded (subject to the reservation set forth below) and the permitted hours of operation for the interior dining areas shall not extend beyond the hours between 8:00 a.m. to 12:00 a.m. (midnight) daily. The City may, however, upon application from the applicant filed after one full year of operation, partially restore the applicant’s late night hours, but only up 1:00 a.m. at the latest. The provisions of HBMC Section 17.40.080.B will not apply to such application. The application for a request to reinstate hours until 1:00 a.m. may be approved provided that substantial 5 evidence in the record demonstrates that the business is operating as a bona fide restaurant during all of the hours that it is open to the public, is operating in full compliance with all conditions of approval, is not causing any adverse impacts, and is otherwise operating in conformance with all applicable laws. 3. The permitted hours of operation for the outdoor dining area shall not exceed 8:00 a.m. to 11:00 p.m. daily after which the area shall be secured and loitering shall not be permitted. a. Entertainment, music, speakers, televisions, or audio or visual media of any type, whether amplified or unamplified, shall be prohibited within the outdoor patio. 4. A maximum of two (2) televisions are allowed in the interior dining area.. 5. A minimum 42” high railing shall be installed and maintained around the outdoor dining area. 6. The business shall be operated as a bona fide restaurant. The restaurant make available to customers and serve prepared food items of their choice until sixty (60) minutes prior to the close of business. 7. The restaurant shall maintain sales reports showing the actual items sold and price charged and invoices for all food, nonalcoholic beverages and alcohol beverages sold for the prior twelve (12) months. Should the planning commission or city council initiate a CUP modification or revocation proceeding, the commission, or the council, may at its discretion require the subject business to provide (a) a statement of the percentage of gross sales, computed monthly, that resulted from the sale of prepared food for not longer than the prior twelve (12) months; and (b) the supporting data upon which the percentage is based. The planning commission, or city council, may also require an audit of the records of the business by a certified public accountant to determine the gross sales of food and alcohol or a forensic audit by a qualified auditor selected by the city of the information and data systems by which the information is produced. The results of these audits may be used to determine whether the grounds for modification or revocation exist. When considering revocation or modification, a restaurant that sells or provides on-sale alcoholic beverages will be presumed to be operating as a restaurant if the restaurant maintains a minimum of fifty (50) percent of the total gross sales, computed monthly, from the sale of prepared food is presumed to be a restaurant. An on-sale restaurant that does not meet these percentages has the burden of demonstrating that it operates as a restaurant, as that term is defined in the municipal code. Refusal to provide the information requested under this subsection within sixty (60) days shall be deemed prima facie evidence that the business is not operating as a restaurant. 6 8. Live entertainment (including amplified music, disc jockeys, live music whether acoustic or amplified, and live performances of all kinds) per Section 17.04.050, (“Entertainment, Live”) and customer dancing, are prohibited. 9. The provision of alcoholic beverages shall comply with the following: a. All alcoholic beverages shall be served in nondisposable drink ware. b. Signs shall be posted in a conspicuous location warning patrons of the illegality of removing alcoholic beverages from the restaurant, and carrying and consuming alcoholic beverages in any public place such as the public sidewalk or beach. 10. The proposed modifications and any future owner initiated alterations cannot intensify the use or increase the occupant load. Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Department determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit review. 11. The establishment shall not adversely affect the welfare of the residents, and/or commercial establishments nearby. 12. The business shall prevent loitering, unruliness and boisterous activities of the patrons outside the business or in the immediate area. 13. ‘No Loitering’ signs shall be posted in the parking area. 14. The Police Chief may determine that a continuing police problem exists, and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this conditional use permit by the Commission. 15. Any changes to the interior layout which alter the primary function of the business shall be subject to review and approval by the Planning Commission. 16. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 17. To reduce marine debris associated with take-out containers, the establishment shall not use take-out containers with a “No. 6” recycle code. 18. The business shall comply in all other respects with Municipal Code Chapter 8.24 (Noise Control) and noise from the premises shall not constitute a public nuisance. 7 a. Doors and windows on the interior and exterior dining areas, including temporary style drop down windows/weather screening on the outdoor dining area, must be closed at 10:00 p.m. daily. 19. The practice of washing and rinsing restaurant floor mats, equipment, tables, etc., or discharge of any liquids, other than stormwater, onto the public right-or way, into the parking lot drain or stormdrains, is strictly prohibited. Discharge of liquids or wash water shall be limited to the sanitary sewer. 20. A manager who is aware of the conditions of this conditional use permit shall be on the premises during business hours. The conditional use permit shall be maintained on the premise in a location where employees can easily read the conditions. 21. The restaurant with on-sale alcoholic beverage service may be subject to a periodic review process established by the City to verify conformance with the Conditions of Approval. 22. The parking lot shall provide a minimum of 9 parking spaces at all times. a. The parking lot shall be designed and striped according to the plans submitted to the City Council at the public hearing on October 13, 2015. Minor alterations to the layout that do not affect the number of spaces may be approved by the Community Development Director. b. The parking lot shall be fully available for employee and patron parking during all hours of operation and back of house functions. Employees shall be encouraged to utilize the parking lot. c. Parking shall be free for employees and patrons of the business at all times. d. Signs approved by the Community Development Director shall be prominently displayed informing patrons that they may utilize the tandems spaces and the availability of a free valet service. A valet parking attendant shall be present at all times during hours of operation. e. A bicycle rack capable of storing 10 bicycles shall be provided at the front of the site in a visible location and maintained at all times f. A minimum three (3) foot wide strip of landscaping, with a minimum 6 inch curbing shall be provided along the front of the parking lot (except for the entry drive). Landscaping must be non-invasive and an irrigation system shall be provided and shown on construction plans. 23. Exterior and interior water use shall comply with Chapter 8.56. 8 24. This approval incorporates conditions from and supersedes Planning Commission Resolution 94-33, which hereafter shall be of no further force and effect. 25. The improvements and the operation shall comply with all requirements of the Building, Fire and Public Works Departments. a. The applicant shall submit a plan for occupant load calculation prior to issuance of the Certificate of Final Occupancy. 26. The project shall maintain in conformance with all other applicable City of Hermosa Beach and regulatory agency requirements and standards, including but not limited to: California Department of Alcoholic Beverage Control, Los Angeles County Health Department, California Disabled Access Standards (Government Code Title 24), and Los Angeles County National Pollutant Discharge Elimination System Permit (NPDES). 27. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation hereafter adopted that is applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 28. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 29. Approval of this permit shall expire twenty-four (24) months from the date of approval by the City Council, unless significant construction or improvements or the use authorized hereby has commenced. One or more extensions of time may be requested. No extension shall be considered unless requested, in writing to the Community Development Director including the reason therefore, at least 60 days prior to the expiration date. No additional notice of expiration will be provided. Section 7. This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit Amendment shall be recorded, and proof of recordation shall be submitted to the Community Development Department prior to the issuance of a building permit. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. 9 To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Hermosa Beach, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. Section 8. Pursuant to the Code of Civil Procedure Section 1094.6, any legal challenge to the decision of the City Council must be made within 90 days after the final decision by the City Council. PASSED, APPROVED, and ADOPTED this 10th day of November, 2015 by the following vote: VOTE: AYES: NOES: ABSTAIN: ABSENT: ____________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK ________________CITY ATTORNEY Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0803 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 COMMUNITY CHOICE AGGREGATION (CCA) CONTRACT-LANCASTER (Environmental Analyst Kristy Morris) Recommended Action: Staff recommends that: 1)City Council direct staff to continue exploring two opportunities for implementing Community Choice Aggregation (CCA) in Hermosa Beach: (1) the Los Angeles County CCA model, and (2) Lancaster Choice Energy CCA model; 2)Transfer $77,000 of prospective expenditures to a newly established account and to utilize funds to contract with the City of Lancaster to prepare an implementation plan, which will include a feasibility study, for the City of Hermosa Beach CCA as described in the attached scope of work; and, 3)Adopt Agreement for Consulting Services by and between the City of Hermosa Beach and the City of Lancaster. Background On February 24th 2015 City Council adopted the Municipal Carbon Neutral Plan and adopted a goal to be carbon neutral as a municipality by 2020.The Municipal Carbon Neutral Plan recommends the City of Hermosa Beach pursue Community Choice Aggregation (CCA),which can leverage buying power to offer renewable,zero-emissions power to all electricity accounts in Hermosa Beach,starting in 2017.Although a goal for the community carbon emissions has not been established,the draft General Plan for a Low-Carbon Future will likely recommend 2040 as a goal.CCA has the potential to significantly reduce emissions from municipal and community sources that are attributed to electricity generation and supply.Emissions from this source comprise up to 41%of City’s Greenhouse Gas (GHG)inventory according the GHG Inventory,Forecasting,and Target-Setting Report for an Energy Efficiency Climate Action Plan (2015). City staff is concurrently exploring two opportunities for Community Choice Aggregation in Hermosa Beach:(1)the Los Angeles County CCA model,and (2)Lancaster Choice Energy CCA model.On September 24 2015,staff convened a Community Choice Aggregation Study Session to update City Council and the community on Community Choice Aggregation options for Hermosa Beach,and discuss the opportunities and challenges of the various models.Jason Caudle and Barbara Boswell Hermosa Beach Printed on 11/5/2015Page 1 of 5 powered by Legistar™ Staff Report REPORT 15-0803 discuss the opportunities and challenges of the various models.Jason Caudle and Barbara Boswell from the City of Lancaster,and Joe Galliani of South Bay Clean Power were present to answer questions regarding Lancaster Choice Energy (LCE)and LA County CCA,respectively.Staff confirmed that the City is committed to participating in the LA County CCA through South Bay Clean Power while expediting the implementation of CCA for Hermosa Beach through Lancaster Choice Energy (LCE). On Monday September 21,2015,staff spoke with Howard Choy,General Manager of the Los Angeles County Office of Sustainability,to discuss the current status of the Los Angeles County CCA Program and discuss the City’s options for pursuing CCA simultaneously with Los Angeles County and the City of Lancaster.In a follow-up email (Attachment 1)from Mr.Choy he confirms that if we submit our data,we are included in the County Feasibility Study and Program,and we can pursue the Lancaster CCA however we choose. At this time,staff proposed the City pursue both the Los Angeles County and Lancaster CCA models simultaneously in the initial start-up phase and that staff return to council with a contract with the City of Lancaster for $77,000 to develop an Implementation Plan,which will include a feasibility study,for Community Choice Aggregation (CCA) for the City of Hermosa Beach. Lancaster Choice Energy Lancaster Mayor R.Rex Parris and the Lancaster City Council have led a comprehensive effort to implement renewable energy throughout the City of Lancaster in an effort to preserve the environment and protect their local air quality,with the ultimate goal of becoming the nation's first net- zero electricity city.Following a long and steadily increasing series of successful renewable energy projects,ranging from residential rooftop solar programs and energy storage to utility-scale solar developments,Lancaster Choice Energy (LCE)is the most recent step in the City's quest to reach net-zero status.The mission to establish LCE officially began on May 13,2014,when the Lancaster City Council approved the implementation plan which outlined the City’s intent to establish a Community Choice Aggregator (CCA).A month later,the approved plan was submitted to the California Public Utilities Commission (CPUC)for review and certification,making LCE the first CCA in Southern California Edison (SCE)territory.In October of this year,Lancaster became the State’s first fully operational City CCA. LCE offers customers two renewable energy rate options:1)Clear Choice is 35%renewable and is offered at a rate 3%lower,on average,than SCE;and 2)Smart Choice is 100%renewable and is offered at an additional $10 month to Clear Choice.LCE rates are set annually by the Lancaster City Council.LCE searches for the best transactions on both conventional and renewable energy sources from three categories: 1) Local renewable energy sources 2) Non-local, California renewable energy sources Hermosa Beach Printed on 11/5/2015Page 2 of 5 powered by Legistar™ Staff Report REPORT 15-0803 3) Renewable Energy Credits (RECs) purchased from projects both in and out of California. For 2015, LCE renewable energy mix includes 50% from category 1, 10% category 2, and 40% category 3. This is expected to change in 2016 when a large, local solar project comes online. The LCE webpage provides more information on rate options, billing and opting-out: <http://www.lancasterchoiceenergy.com/index.php>. Analysis To date, there have been two types of CCA’s formed in California. The first type is Marin and Sonoma County models in which a regional entity took the initiative to organize a Joint Powers Authority (JPA) for the purpose of creating a regional CCA. The second is a stand-alone City CCA. In this case, the only operational City CCA in California is the City of Lancaster. Other possible models have been presented by private firms that look and act similar to a franchise system. In recommending a preferred approach that is a hybrid, staff is not suggesting the existing models are not effective, but rather to seek the best alternative to the current opportunities specific to Hermosa Beach. Otherwise, there are strengths and weaknesses to all of these approaches. In the regional LA County JPA model, each member City when becoming a member receives one voting position on the respective board, and must submit control to the collective group of members. In exchange, the JPA provides all the service, and takes all the risk such as financial exposure or potential sudden cost increases to the customer. This scenario has proven very effective in situations where like-minded cities and like-minded areas pool their resources and attributes to make the group stronger. In the stand-alone City model, the City assumes all the responsibilities and roles, in addition to all the risks related to financial exposures and energy market fluctuations. However, the City retains all control of the rate setting, operation, and operational revenues. This allows opportunities to tailor programs, and benefit from the continuing revenue stream as a community. The difficulty in this approach (or model) is the effort it takes to gain the required experience and expertise for the creation of such an entity. In addition, the knowledge gained is only used once, in that a City is only required to set up the CCA one time. This model works well where no cooperative like-minded Cities exist, and/or the City has capable Council and staff willing and able to implement such a venture. In the private firm model, the risk is minimized, a portion of the revenue is retained by the City, staff time is minimal, and the Council’s control is limited. This model works for a City that is not near an existing CCA, or is unwilling to submit to the JPA model, and has limited staff resources. There is a time and place for each model. Determining which model fits is essential to long term success. In researching each of the JPA and CCA formation alternatives, it became apparent that first, one size does not fit all, and second, alternative JPA models can be created to mitigate the risk, share in experience, and allow member agencies to maintain control, and program revenues. Contracting with Lancaster to prepare an Implementation Plan, which includes a feasibility study, provides Hermosa Beach the ability to decide which model is best suited to achieve its goals while keeping all options open. Hermosa Beach Printed on 11/5/2015Page 3 of 5 powered by Legistar™ Staff Report REPORT 15-0803 Summary Staff has been working closely with LA County, through South Bay Clean Power, and the City of Lancaster to assess and pursue CCA options for the City of Hermosa Beach. As a result of this effort, staff recommends that it will be most prudent to stay the course with each opportunity as both models provide complementary and distinctive opportunities. The City of Lancaster has proposed preparing an Implementation Plan, which includes a feasibility study, for a Hermosa Beach CCA. The attached Scope of Services describes the detailed scope of work and price. In addition, at the end of this process, Hermosa Beach will be the fourth certified CCA in the state. At that point, staff will begin discussion and community outreach to determine the community interest. Senate Bill 790 describes how each customer is given an opportunity to opt-out of their community’s aggregation program within 60 days or two billing cycles of the date of their automatic enrollment without penalty. The community choice aggregator will inform participating customers at least twice within two calendar months, or 60 days, in advance of the date of commencing automatic enrollment through notifications such as direct mailings to customers, or inserts in water, sewer, or other utility bills. To ensure the success of the program, the City of Hermosa Beach would conduct a poll to determine community interest in participating in the CCA. Once sufficient interest has been gauged, City Council will discuss implementation strategies, determine rates, type of energy, and begin the procurement process if that is the direction of City Council (Figure 1). In the instance that City Council does not pursue the expedited Lancaster CCA proposal, it may be prudent to revise the 2020 carbon neutrality goal for municipal facilities and operations since CCA is one of the main tools identified for reducing municipal-generated carbon emissions. Figure 1. Timeline for Hermosa Beach CCA Implementation Fiscal Implications: The cost of the contract is $77,000. These funds will be transferred from prospective expenditures to a newly established account to contract with the City of Lancaster to conduct the attached scope of work. At the conclusion of the project, the City of Hermosa Beach will be the fourth registered CCA in the state, and will be prepared to take the next steps in securing our energy future. Hermosa Beach Printed on 11/5/2015Page 4 of 5 powered by Legistar™ Staff Report REPORT 15-0803 Attachments: 1.Email from Howard Choi, Los Angeles County Office of Sustainability 2.Agreement for Consulting Services Respectfully Submitted by: Kristy Morris, Environmental Analyst Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 5 of 5 powered by Legistar™ From: Howard Choy [mailto:HChoy@isd.lacounty.gov] Sent: Tuesday, September 22, 2015 11:24 AM To: Kristy Morris Cc: Ann Yang; Tom Bakaly Subject: Re: RE: Sorry I'm trying to be clear. If you send us your data, you are in the county study and program if you'd like. You can do what you like w Lancaster. Sent from my iPhone On Sep 22, 2015, at 11:19 AM, Kristy Morris <kmorris@hermosabch.org> wrote: Hi Howard, Can we be involved in the two programs simultaneously in both the feasibility study and implementation- this is the point that really needs clarity. Your statement “will not be impacted through any investigatory work you pursue with the Lancaster CCA” is a still a little elusive. Does this mean that we are fine to pursue the feasibility study but can potentially get excluded from the County Program if we move forward with Implementation with Lancaster (Phase 2)? Thanks Kristy - 1 - AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT FOR CONSULTING SERVICES (this “Agreement”) is made and entered into this _____ day of _____________, 20___, by and between the CITY OF HERMOSA BEACH, a municipal corporation (“Hermosa Beach”), and the City of Lancaster, a municipal corporation and charter city (“Lancaster”) (collectively, the “Parties”). RECITALS WHEREAS Hermosa Beach desires to form a Community Choice Aggregation (“CCA”) to provide energy to its residents and businesses. WHEREAS, Hermosa Beach desires for Lancaster to undertake certain services, as provided herein, identified as: FORMATION OF A COMMUNITY CHOICE AGGREGATION WHEREAS, Lancaster desires to provide Hermosa Beach with the professional, technical and other knowledge and expertise of Lancaster’s employees, contractors and/or consultants in connection with the formation of Hermosa Beach’s Community Choice Aggregation. NOW, THEREFORE, the parties agree as follows: 1. Parties. The parties to this Agreement are the City of Hermosa Beach and the City of Lancaster. 2. Description of Work. Lancaster shall perform or contract for the performance of the services set forth in the “Scope of Services and Payment Schedule,” attached hereto as Exhibit “A” and incorporated herein by reference. Lancaster may perform or contract for the performance of additional services by the prior mutual agreement of the Parties and memorialized in an Amendment to this Agreement. Such additional services shall be billed at the hourly rates set forth in Exhibit B, attached hereto and incorporated by reference herein. 3. Obligations of Hermosa Beach. Hermosa Beach shall pay Lancaster an amount not to exceed $77,000.00 for all work and services necessary to complete all phases of the CCA Formation, as described in the Scope of Services and Payment Schedule. Payments shall be due upon the completion of each phase of the formation of the CCA, in the amounts set forth in the Scope of Services and Payment Schedule. 4. Obligations of Lancaster. The Lancaster City Council or its designee shall determine which Lancaster employees, contractors and/or consultants shall perform the services as required by this Agreement. 5. Term; Termination. The term of this Agreement shall be upon the completion of all phases of CCA formation and final payment for the services, or upon the termination of the Agreement - 2 - as set forth herein. Either party may terminate this Agreement at any time without cause by giving thirty (30) days written notice to the other party of such termination and specifying the effective date thereof. In the event of termination of this Agreement, Lancaster will be paid on a prorated basis for work completed on a Phase in progress at time of termination. 6. Indemnification. Hermosa Beach agrees to indemnify, defend and hold harmless Lancaster, its elected officials, officers, employees, contractors and/or consultants from and against any and all claims, losses, obligations, or liabilities whatsoever, including reasonable attorney’s fees, incurred in or in any manner arising out of or related to this Agreement and/or the work to be performed in the formation of Hermosa Beach’s CCA pursuant to this Agreement, except where caused by the sole active negligence or willful misconduct of Lancaster, its elected officials, officers, employees, contractors and/or consultants. 7. Ownership of Documents. All reports, studies and other documents that are prepared by Lancaster, its employees, contractors and/or consultants in the course of performing the work required by this Agreement, and are specific to Hermosa Beach’s CCA, shall be the property of Hermosa Beach. 8. Data Provided to Lancaster. Hermosa Beach shall provide to Lancaster all data, including reports, records and other information, in Hermosa Beach’s possession, or cause to be provided data not in Hermosa Beach’s possession, which may facilitate the timely performance of the work described in the Scope of Services. 9. Notices. Any notice or communication required or permitted under this Agreement shall be sufficiently given if delivered in person or by certified mail, return receipt requested, and addressed as listed below. All notices required by this Agreement are effective on the day of receipt, unless otherwise indicated herein. LANCASTER Mark Bozigian City Manager City of Lancaster 44933 North Fern Avenue Lancaster, California 93534 HERMOSA BEACH (Name, Title) City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 10. Resolution of Disputes. Disputes regarding the interpretation or application of any provision of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 11. Severability. If any provisions of this Agreement is held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would - 3 - become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. 12. Amendment. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon mutual written approval by Lancaster and Hermosa Beach. 13. Governing Law. This Agreement shall be construed in accordance with the laws of the State of California. 14. Exhibits. The following exhibit to which reference is made in this Agreement is deemed incorporated herein in its entirety: Exhibit “A” Scope of Services and Payment Schedule Exhibit “B” Rates for Consulting Services 15. Effective Date; Counterparts. This Agreement may be executed in counterparts by all parties and shall become effective and binding upon the parties at such time as all of the signatories hereto have signed the original or a counterpart original of this Agreement. Each such counterpart shall constitute an original and all such counterparts so executed shall constitute one Agreement, binding upon all of the parties thereto, notwithstanding that all of the parties are not a signatory to the original or the same counterpart. Each counterpart shall have the same force and effect as if all such signatures were contained in one instrument. A facsimile copy shall be considered an original for the purposes of this Agreement. Facsimile or e-mail transmissions shall be deemed effective as originals. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized. [Signatures begin on following page] - 4 - CITY OF HERMOSA BEACH HERMOSA BEACH, CALIFORNIA By: __________________________________________ (Name, Title) Dated: ATTEST: Hermosa Beach City Clerk APPROVED AS TO FORM: Hermosa Beach City Attorney CITY OF LANCASTER LANCASTER, CALIFORNIA By: Mark V. Bozigian, City Manager Dated: ATTEST: Lancaster City Clerk APPROVED AS TO FORM: Lancaster City Attorney - 5 - EXHIBIT “A” SCOPE OF SERVICES AND PAYMENT SCHEDULE Phase 1: Preparation of the Ordinance re Intent to Form a CCA…..………………………….$2,050.00 In order to form a CCA, the City Council of the City of Hermosa Beach must pass an ordinance certifying its intent to form a CCA. Lancaster will prepare the ordinance in a manner that accords with statutory requirements but is non-specific as to pricing, terms and operations of the CCA. Phase 2: Development of Organizational Structure………………..…………………….……..$5,125.00 This phase will identify specific duties, address how Hermosa Beach will interface with consultants and other third parties, and develop organizational structures which outline the operational functions and duties. Phase 3: Load Data Requests………………………………………………………….……..$3,000.00 The Implementation Plan must contain a load forecast and estimate of electrical usage. This phase includes requesting data from So Cal Edison (SCE), and undertaking an initial analysis of the amount and type of energy currently being procured for Hermosa Beach’s usage. Phase 4: Load Forecasting, Data Analysis, and Pro-forma Development…………..……..$30,000.00 This phase entails utilizing advanced technical expertise to analyze the load data, determine a load profile, estimate total usage and compare it to current market conditions, and prepare a pro-forma to submit in the Implementation Plan. Phase 5: Implementation Plan Document Preparation……………………….………..…….$4,625.00 This phase includes incorporating and synthesizing all information created and obtained during the previous phases, and preparing the final Implementation Plan to be reviewed and approved by the Hermosa Beach City Council and thereafter submitted to the CPUC. Other Administrative and Clerical Expense………………….………………………….…………$17,000.00 This is a not-to-exceed estimate for administrative and clerical support to be provided throughout all phases of the Scope of Services as necessary to ensure timely and successful outcomes at Hermosa Beach City Council meetings, public forums (if any), and the CPUC. Such support will be provided by Lancaster employees. These expenses will be billed monthly, as incurred, at the hourly rates set forth in Exhibit B, attached hereto and incorporated by reference herein. Travel Expense…………………………………………………………..…………………. $15,200.00 This is a not-to-exceed estimate for travel-related expenses necessary to undertake and complete the work described in this Scope of Services. These expenses will be billed monthly for actual travel- related expenses incurred. Any travel beyond the not-to-exceed estimate shall only be with the prior written approval of Hermosa Beach. Total Costs for Formation Work……………………………………………….……….….$77,000.00 - 6 - EXHIBIT “B” RATES FOR CONSULTING SERVICES Deputy City Manager $ 150.00 per hour Lancaster Choice Energy Director $ 120.00 per hour Energy Manager $ 75.00 per hour Clerical Support $ 54.00 per hour From: Joe Galliani <joe@southbaycleanpower.org> Date: November 6, 2015 at 9:23:11 AM PST To: Michael DiVirgilio <mdivirgilio@hermosabch.org>, Pete Tucker <ptucker@hermosabch.org>, Hany Fangary <hfangary@hermosabch.org>, Carolyn Petty <cpetty@hermosabch.org> Cc: Tom Bakaly <tbakaly@hermosabch.org>, Kristy Morris <kmorris@hermosabch.org>, Dency Nelson <dln52@verizon.net>, Craig Cadwallader <chair@surfrider-southbay.org>, Jeff Duclos <jeff@jeffduclos.com>, Justin Massey <justin.massey@gmail.com>, Kenneth Smokoska <kensmokoska@gmail.com> Subject: South Bay Clean Power Objections to Hermosa Beach joining Lancaster CCA Dear Members of the Hermosa Beach City Council, Attached please find our organization's formal objections to the City of Hermosa Beach joining the Lancaster Choice Energy CCA. We have included comments from two experts in the CCA field. In light of your two newly elected Councilmembers who are still to be seated and the County of Los Angeles' February deadline for its own CCA feasibility study we believe that waiting until that February deadline to make this decision would be the most prudent and logical course of action. Since your staff's primary objection to LA County's program is their oft stated lack of confidence in the County's ability to deliver on its goals and plans, the upcoming February deadline for the County to deliver its study is a good test of their thesis. In addition, since the stated reason for urgency in joining the Lancaster program is the 2020 deadlines for Hermosa Beach's Carbon Neutral City deadlines, waiting until the February LA County feasibility study will not impact your ability to meet those goals 2020- especially when Lancaster's program currently relies on 47% unbundled RECs to make their renewable energy numbers. Thank you for your time and consideration in reviewing our objections. We look forward to speaking in public about these at your Nov 10 Council meeting. Respectfully, Joe Joe Galliani South Bay Clean Power Working Group joe@southbaycleanpower.org www.southbaycleanpower.org www.facebook.com/southbaycleanpower South Bay Clean Power Objections to Hermosa Beach Joining Lancaster’s CCA 1. No independent review of feasibility plan. $77,000 to Lancaster to review their own program's viability for Hermosa Beach including over $30,000 for SCE load data. County of Los Angeles is paying for all LA County cities’ load data for their feasibility study. 2. No Joint Powers Authority in place with Lancaster program to insulate Hermosa Beach from general fund debt or provide catastrophic liability protection. 3. Lancaster Choice Energy makes extensive use of unbundled Renewable Energy Certificates (REC) to achieve their renewable portfolio standards numbers. 47% unbundled Category 3 RECs make up Lancaster’s renewable energy. When 47% of your claimed 100% renewable energy comes from unbundled RECs then your program’s legitimacy is in question. 4. There is no focus on local distributed generation in the South Bay community via the Lancaster CCA. Electrical energy will be transmitted from the desert where Lancaster is located. 5. No economy of scale vs LA County program. Lancaster has approximately 50,000 ratepayers. LA County program will aggregate over 5,000,000. There is no legitimate “aggregation” of energy between two cities with so few ratepayers. 6. There is no obligation under Lancaster’s CCA program to reinvest revenue from the CCA back into the program. There are possible constitutional violations by using money from the CCA for Hermosa’s General Fund or non-energy related expenses. 7. Lancaster has no equivalent to the proposed LA County bond program for Countywide renewable energy build out. Lancaster has no participation in related jobs, job training or workforce development elements being developed by LA County. 8. No community partnership with all neighboring cities and South Bay Cities Councils of Government members participating in SBCP. 9. There are no environmental justice goals or program elements in Lancaster program. 10. There is no experience by Lancaster City Council and staff in running a CCA. There are concerns about the consultant used to design Lancaster’s program. 11. It is highly unlikely that Hermosa Beach will spend $77,000 to study Lancaster CCA feasibility and then choose not to participate. It is also highly unlikely that once part of Lancaster program Hermosa Beach would ever become part of LA County program and there is no precedent for any city in California ever paying to join one CCA and then switching to another. ---------- Forwarded message ---------- From: Samuel Golding <golding@communitychoicepartners.com> Date: Sun, Oct 18, 2015 at 4:54 PM Subject: CCA net revenues - legal concern To: Joe Galliani <joegalliani@gmail.com>, Kenneth Smokoska <kensmokoska@gmail.com> Using net revenues for non-energy/CCA related uses may be illegal under the California Constitution as modified by Proposition 26, which requires a 2/3 vote by referendum for any taxes or special fees. I don't think a court is going to take kindly to raising electricity rates for general fund revenues. See this recent ruling against a municipal utility for doing basically the same thing. FYI we've previously suggested that any interested local government seek guidance from the Attorney General on the issue. I would also suggest you press Hermosa to do this. Best, Samuel Golding President Community Choice Partners, Inc.- a California Benefit Corporation c: 415.404.5283 --------------------------------------------------------------------------------------------------------------------- ---------- ---------- Forwarded message ---------- From: Juan Matute <jmatute@gmail.com> Date: Thu, Oct 22, 2015 at 10:29 AM Subject: Re: Answers from Lancaster to: Two Questions To: "Joe Galliani (joegalliani@gmail.com)" <joegalliani@gmail.com> Hermosa joining Lancaster will likely lead to big emissions reductions in the first few years that stall out in future years. It will take a lot of continued political will to push renewable content up for the cheapest option. That's where the greatest GHG reductions come from. I don't see Lancaster exceeding state RPS, which will be 50% by 2030. It is nice to see that they're using PCC bucket 1 (CA home grown energy), but they're also using a lot of PCC bucket 3 (out of state energy without a transmission contract to CA). Juan From: "Boswell, Barbara" <bboswell@cityoflancasterca.org> Date: November 6, 2015 at 10:57:57 AM PST To: "Tom Bakaly - Hermosa Beach (tbakaly@hermosabch.org)" <tbakaly@hermosabch.org>, Kristy Morris <kmorris@hermosabch.org>, "Caudle, Jason" <jcaudle@cityoflancasterca.org> Cc: "Bozigian, Mark" <mbozigian@cityoflancasterca.org> Subject: RE: South Bay Clean Power Objections to Hermosa Beach joining Lancaster CCA Tom & Kristy, Joe brings up some good legitimate points here, and I’d like to address all of them. Let me start by saying I think there is a misconception on South Bay Clean Power’s part of the action being considered by your Mayor and Council on Tuesday. The action is not to join, or become a part of, Lancaster Choice Energy. In fact, the action being considered is to enter into an agreement with the City of Lancaster, not Lancaster Choice Energy, to provide professional services to prepare your Implementation Plan, which will include a feasibility study and pro-forma, have it certified by CPUC and registration of Hermosa Beach as a CCA. Becoming a registered CCA, or going down the path to become a CCA, does not preclude you from participation with LA County’s feasibility study. It does give you the best of all worlds in terms of options: to continue moving towards becoming your own CCA (setting your own rates, establishing your renewable goals and RPS standards, and controlling your own revenue streams) or being included with a future LA County CCA. The focus on Lancaster’s program is not relevant to the decision at hand as Hermosa will be making decisions on their own program, and has no ties to Lancaster’s program. To address the question regarding fossil fuels, for 2015 Lancaster’s renewable energy sources is broken down as shown below: 100% Renewable 35% Renewable Wind 86% 60% Biomass 14% 40% I will draft responses to the objections listed in the attachment and forward to you this afternoon. Let me know if there are other immediate concerns. Thanks, Barbara Responses to: South Bay Clean Power Objections to Hermosa Beach Joining Lancaster’s CCA 1. No independent review of feasibility plan. $77,000 to Lancaster to review their own program's viability for Hermosa Beach including over $30,000 for SCE load data. County of Los Angeles is paying for all LA County cities’ load data for their feasibility study. The Agreement being considered is for Lancaster to assist with preparation and certification of an Implementation Plan, and subsequent registration for Hermosa Beach as a Community Choice Aggregation in the State of California. As part of the Implementation Plan development, a feasibility study will be undertaken which will analyze load data, develop a pro-forma and initial rate study to determine financial feasibility as a stand alone CCA. It does not evaluate viability of Lancaster’s program for Hermosa Beach, rather, it evaluates the viability of a CCA program that matches Hermosa’s goals and priorities. 2. No Joint Powers Authority in place with Lancaster program to insulate Hermosa Beach from general fund debt or provide catastrophic liability protection. No Joint Powers Authority is needed as there is no risk to the general fund for liability as a result of this professional services agreement. 3. Lancaster Choice Energy makes extensive use of unbundled Renewable Energy Certificates (REC) to achieve their renewable portfolio standards numbers. 47% unbundled Category 3 RECs make up Lancaster’s renewable energy. When 47% of your claimed 100% renewable energy comes from unbundled RECs then your program’s legitimacy is in question. In recent years, there has been increasing focus on bundled vs. unbundled REC purchases, despite the fact that RPS rules and other voluntary programs clearly allow for the use of such products. The federal government, via the EPA, has also supported unbundled REC use. Lancaster has increased the renewable content to its customers from that offered by SCE, using a variety of products. Lancaster long term procurement goal is to continue to increase the amount of local solar power and ownership. The use of unbundled Category 3 RECS is to enable Lancaster to get off the ground as a viable business entity. The make up of Lancaster’s Renewable energy based on current contracts for the next 5 years is shown below: Contracted Renewable Energy Composition 2015 2016 2017 2018 2019 PCC1 41% 46% 55% 61% 59% PCC2 13% 13% 12% 12% 15% PCC3 47% 41% 33% 26% 26% 100% 100% 100% 100% 100% 4. There is no focus on local distributed generation in the South Bay community via the Lancaster CCA. Electrical energy will be transmitted from the desert where Lancaster is located. The decision under consideration does not include decisions such as power source that this item references. When it is time for those decisions, Hermosa will make the decisions on where to source their power. It will not be dependent on Lancaster’s current power sources. 5. No economy of scale vs LA County program. Lancaster has approximately 50,000 ratepayers. LA County program will aggregate over 5,000,000. There is no legitimate “aggregation” of energy between two cities with so few ratepayers. The question as to whether Hermosa can be a viable stand alone CCA will be one that is dealt with in the feasibility study as part of the Implementation Plan. 6. There is no obligation under Lancaster’s CCA program to reinvest revenue from the CCA back into the program. There are possible constitutional violations by using money from the CCA for Hermosa’s General Fund or non-energy related expenses. Proposition 26, and subsequent opinion of the Third Appellate District in the California Court of Appeal (“Court”) in Citizens for Fair REU Rates v. City of Redding addresses questions surrounding the setting of rates, and costs reasonably borne. While it appears that these do not have a direct impact on Lancaster, or similar CCAs, it is prudent for city CCAs to set rates that reflect costs reasonable borne, similar to how rates are set for other services. These costs can include costs incurred by the general fund in the provision of services. 7. Lancaster has no equivalent to the proposed LA County bond program for Countywide renewable energy build out. Lancaster has no participation in related jobs, job training or workforce development elements being developed by LA County. The agreement for consideration is for development for Hermosa’s Implementation Plan, certification, and registration as a CCA. It is too early to determine what, if any, opportunities Hermosa would have to participate in renewable energy projects that may be undertaken by LA County. 8. No community partnership with all neighboring cities and South Bay Cities Councils of Government members participating in SBCP. Having an Implementation Plan does not preclude Hermosa from current, or future, partnership opportunities. 9. There are no environmental justice goals or program elements in Lancaster program. These are policy decision that Hermosa Beach would make in formulating its CCA program. Hermosa is not constrained by Lancaster’s current, or future, program offerings. 10. There is no experience by Lancaster City Council and staff in running a CCA. There are concerns about the consultant used to design Lancaster’s program. As the only operating stand alone CCA program, and only operating CCA in Southern California Edison territory, we are uniquely qualified to provide these services. Staff that will work on this project have been involved in developing and operating Lancaster’s program. The consultant that will provide technical assistance is also uniquely qualified as they have provided services to all three operational CCAs in California. Additional information reqarding qualifications is available if needed. 11. It is highly unlikely that Hermosa Beach will spend $77,000 to study Lancaster CCA feasibility and then choose not to participate. It is also highly unlikely that once part of Lancaster program Hermosa Beach would ever become part of LA County program and there is no precedent for any city in California ever paying to join one CCA and then switching to another. The Implementation Plan process will provide information to Hermosa Beach City Council to determine which direction is best for their community. Lancaster Choice Energy is not a JPA, as such, no other communities can join our program. Nor is that what is being considered in our proposal. This agreement is to provide service for Hermosa Beach to ultimately be a registered CCA and have all options available to it to best meet its goals of carbon neutrality. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0787 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 RECOMMENDATION TO REPLACE DUNCAN PAY-BY-SPACE METERS IN LOT A LOT B, AND LOT C, AND CONSIDERATION OF INSTALLATION OF METERS IN GREEN ZONE SPACES ON HERMOSA AVENUE AND PIER AVENUE IN THE DOWNTOWN AREA (Police Chief Sharon Papa) Recommended Action: Staff recommends that Council: 1.Authorize the purchase and installation of (14)IPS Pay-by-Space with Receipt meters in Lot A,Lot B,and Lot C and appropriate funds in the amount of $104,682 in the Equipment Replacement fund. 2.Provide direction for installation of meters in green curb parking zone as identified by Ordinance 13-1340 (Attachment B). Background: Multi-Space Meters The City purchased fourteen (14)Duncan pay-by-space meters in 2011;four (4)are installed in Lot A,one (1)in Lot B,and nine (9)in Lot C.There have been many challenges with the Duncan multi- space meters since their installation,including transaction difficulties,technology malfunctions,lack of vendor response,and an unreliable and inflexible operating platform.This has led to a loss in meter revenue as well as parking citation revenue since vehicles are not prohibited from parking in spaces where meters are inoperable.The poor user interface has made meter users frustrated with the current pay-by-space system due to the inability to read the display and uncertainty that their transaction was completed successfully. On July 27,2015,the City began a trial of one (1)IPS pay-by-space with receipt meter in Lot B. Since the date of install,this meter has not malfunctioned or had any interruption of service.From the walk-up surveys conducted,customers have advised of a much more user-friendly experience and Hermosa Beach Printed on 11/5/2015Page 1 of 4 powered by Legistar™ Staff Report REPORT 15-0787 walk-up surveys conducted,customers have advised of a much more user-friendly experience and the optional receipt provides a level of confidence,knowing that the transaction was completed successfully.The IPS meter is equipped with a larger and easier to read screen with a bullet resistant cover which eliminates vandalism vulnerabilities, making the on-screen instructions easier to see. In keeping with the City’s environmental sustainability goals,IPS pay-by-space meters are powered by environmentally friendly solar panels and a combination rechargeable and back-up battery pack. These meters are equipped with proximity sensors that conserve battery life by using LED lighting that is illuminated with detection of customer presence,or when a transaction is initiated,thereby maximizing power efficiency. There has been a shift in the liability for use of fraudulent credit card transactions,putting the financial responsibility on merchants,or in this case,the City.The Payment Credit Card Industry (PCI)has issued new equipment specifications for the transition to Europay,MasterCard,Visa (EMV) in the United States and chip PIN cards will be transitioned into use.Acceptance of EMV cards moves the fraud responsibility away from the City.The total purchase price of the IPS pay-by-space meters includes the upgrades that are necessary to conduct business in an EMV environment. In accordance with Hermosa Beach Municipal Code section 3.12.140,subparagraph F,the IPS pay- by-space meters will be acquired via the City of Berkeley California contract CMS No.D586T for the purchase of the exact same IPS pay-by-space meters.The City of Berkeley published an RFP to purchase and install new pay-by-space meters in March 2015.Based on their evaluation of the proposals received through the competitive bid process,and the current available technology,the City of Berkeley awarded the contract to IPS Group.While the City of Berkeley’s purchase included 300 pay-by-space meters,piggybacking on their contract at the same price per unit will result in a savings to the City of $9,240. The IPS pay-by-space meters are also compatible with the latest technologies in mobile payment systems. Staff will present council with options for additional upgrades at a future date. Green Zones Municipal Code Section 10.36.010 was amended to include subsection (D),Green Curb Parking Zone,by the Council’s adoption of Ordinance 13-1340 on June 11,2013 with a proviso that no meters shall be installed in the green zones until the Police Department reports back with a plan that is satisfactory to the City Council. A review of the current green curb locations was conducted based on the type of businesses in the area and the need for citizens to park for a period of fifteen (15)minutes or less.The businesses that staff considered were drycleaners,fast-food or take-out restaurants,bakeries,financial institutions, and other establishments where limited time is needed to conduct business.A list of all green curb locations throughout the city is included as Attachment A. All green zones listed were visited and determinations were made as to which existing green zoneHermosa Beach Printed on 11/5/2015Page 2 of 4 powered by Legistar™ Staff Report REPORT 15-0787 All green zones listed were visited and determinations were made as to which existing green zone locations would benefit from the installation of meters promoting turnover of parked vehicles,which in turn could generate additional business transactions,yet not have a negative impact on Hermosa Beach residents. Staff recommended,and Council approved at the May 14,2013 City Council Meeting,the purchase of twenty-six (26)meters to add to the Green Zones which was identified in Ordinance 13-1340 to be an area that includes Hermosa Avenue from 8th Street to 14th Street,and along Pier Avenue.A copy of the Ordinance is included as Attachment B. Currently parking enforcement officers chalk the tires of vehicles in the fifteen (15)minute spaces and then return after a minimum of twenty (20)minutes to see whether the chalked vehicle vacated the space,this allows for a five (5)minute grace period.Due to calls for service and other duties,it may take longer than twenty-minutes for the officer to return to the same location to check for violations. While installing meters in fifteen (15)minute spaces will not change this procedure or increase officer proficiency in the short-term,the mere necessity to pay for the fifteen (15)minutes would likely result in more compliance of the timed limitation,thereby increasing the vehicle turnover rate.(We will actually be giving the customers 16 minutes since the hourly rate is $1.25 and the transactions need to be paid in $.05 increments.) Staff will be returning to council at a future date with recommendations for purchasing meter sensors and added technology which would then greatly increase officer proficiency as well. During fiscal year 2014-2015,a total of 283 citations were issued for fifteen (15)minute green zone violations, resulting in the collection of $11,178 in total fines, including late fees. At this time, staff recommends that council consider the following options: 1.Installation of IPS smart meters at the designated green curb locations with a sixteen (16)minute minimum for credit card transactions.Credit card transaction fees are $0.06 per transaction and merchant fees are an average of $0.23 per transaction,for a total of $0.29 per transaction.Without the minimum transaction of $0.35,which is the parking rate for 16.8 minutes,transaction fees and merchant processing fees would potentially cost more than the meter revenue received per transaction. 2.Installation of Duncan Eagle meters from spare inventory at the designated green curb locations and accept coin transactions only.This gives the option for paying for a minimum of 2.4 minutes at $0.05 if desired. 3.Amend Section 3, (D) of Ordinance 13-1340 to establish Green Curb Parking Zones Hermosa Beach Printed on 11/5/2015Page 3 of 4 powered by Legistar™ Staff Report REPORT 15-0787 without the installation of meters. Fiscal Implications: Pay-By-Space:Funds in the amount of $104,682 ($6,882.26 x 14 meters,plus $5,950 shipping and installation charges,and $2,379.47 for spare parts)would be appropriated from the Equipment Replacement fund for the prescribed amount.As with the current Duncan Pay-by-Space meter, monthly service charges will apply and include a credit card transaction fee in the amount of $0.13 per transaction,credit card merchant fees at an average of $0.23 fee per credit card transaction,and a $350.00 wireless gateway fee ($25/meter).Funds needed for monthly fees are currently appropriated in the General fund.If additional funds are needed to cover these monthly fees,a request will be made at midyear. Green Zone Meters:One Green Zone meter in downtown Manhattan Beach brings in approximately $5,000 per year in revenue.Based on the location of intended placement,it is estimated that each Green Zone meter in downtown Hermosa Beach could bring in $4,000 a year for an estimated $104,000 in revenue per fiscal year. The fiscal impact does not include the credit card merchant fees,at an average of $0.23 per transaction,and wireless fees which would be $0.06 per transaction.Credit card enabled meters for these Green Zone parking locations have already been purchased pursuant to prior Council direction, but would remain as spare inventory should council elect not to install smart meters in these locations.Electronic meters,which do not accept credit cards,could be used from existing Duncan meter spare inventory. Attachments: A. Green Zone Locations B. Ordinance 13-1340 Respectfully Submitted by: Sharon Papa, Police Chief Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 4 of 4 powered by Legistar™ Green Zone Locations ADDRESS SPACES NOTES 700 Block 9th Street 1 (Cleaners) 2700 Manhattan Ave. 2 La Sosta Enoteca (Restaurant) 2629 Manhattan Ave. 2 Quality Cleaners/Beach Mailbox 800 Block Longfellow (North) 1 (Chiropractor Office) 100 Block Longfellow (South) 1 Boccato's Groceries 3100 Block Manhattan Ave. 1 Boccato's Groceries 1258 Artesia Bl. 1 Coco Nail & Spa 742 9th Street 1 Manhattan Express Tailor (Cleaners) 403 Pacific Coast Hwy. 1 Triangle Hardware 333 Pacific Coast Hwy. 1 Hermosa Design Center/Pampered Tots 101 Hermosa Ave. 7 Mickey's Deli/Pacific Rim Café/2nd Street Laundry 832 Hermosa Ave. 3 Easy Reader (Newspaper)/Ashley's Deli 901 Hermosa Ave. 1 Bay Storage 1038 & 1040 Hermosa Ave. 2 The Yard (Gym)/ Rose Cleaners 1138 & 1140 Hermosa Ave. 2 Sugar Rays/Paisano's 1244 & 1246 Hermosa Ave. 2 Vacant (Under Construction) 1200 Block Hermosa Ave. 1 Citibank (81 Pier Plaza) 1221 Hermosa Ave. 1 Chase Bank 1305 Hermosa Ave. 1 Starbucks 1309 Hermosa Ave. 1 Kinecta Federal Credit Union 1100 Block Hermosa Ave. 2 Bank of America 55 14th Street 1 Grand View Inn 2151 Hermosa Ave. 2 The Green Store (Market) 1400 Block Bard St. (West) 2 Door to Door Valet Cleaners 1300 Block Cypress St. (West) 1 Hermosa Chiropractic & Live Nutrition 635 Monterey Bl. 1 Granny's 637 Monterey Bl. 1 (Residence Single Family) 707 Monterey Bl. 1 (Residential Apartment Building) 439 Pier Ave. 1 Bow Wow Boutique 337 Pier Ave. 2 Thai Top Restaurant 316 Pier Ave. 1 Fritto Misto Restaurant 139 Pier Ave. 2 Java Man (Coffee) 118 Pier Ave. 1 Los Muchachos Mexican Restaurant 117 Pier Ave. 1 Hibachi (Restaurant) 415 Herondo St. 2 Playa Pacifica Apartments 565 Pier Ave. 2 US Post Office TOTALS 56 Total Recommended for Meters 26 From: Claudia Berman [mailto:its_42@yahoo.com] Sent: Friday, November 06, 2015 4:37 PM To: City Council; Ann Yang Subject: Comment on REPORT 15-0787 – Metered Green Zones. Dear City Council and Ann Yang, Here's my comment on the Metered Green Zone report on Tuesday's agenda.. Ann, if it's not too late, please add to the agenda. thx! Comment on REPORT 15-0787 – Metered Green Zones. I read the following in the report: “All green zones listed were visited and determinations were made as to which existing green zone locations would benefit from the installation of meters promoting turnover of parked vehicles, which in turn could generate additional business transactions, yet not have a negative impact on Hermosa Beach residents.” How was it determined that there would be no impact to the residents? Was there a study done? I frequently use the green zone parking by the post office, because the post office lot is usually full. The post office removed their outgoing mail box on 2nd and Valley about 6 month ago, and my complex does not have an out-going mailbox. I find the post boxes on Pier to be convenient drive by location. I also use the green zone in front of B of A. I don’t recall being at other ATMs where I have had to pay for parking. It does seem both business and resident unfriendly to install these meters. I do recognize there is already an ordinance that approved this installation and the meters have been purchased, but perhaps with new technology like smart metering, meter apps, etc., Hermosa could increase parking revenue overall in other areas without the need to charge people who just need to do a quick stop. Was there any input given from low-profit margin businesses like Ashley’s and Java Man. What’s the impact to their businesses? Are they in support of this? I’m not sure how there will be greater turnover of the spaces, since 15 minutes isn’t very long. Thank you, Claudia Berman Hermosa Beach Resident From: Scott F [mailto:scottish9000@earthlink.net] Sent: Sunday, November 08, 2015 6:38 PM To: City Council Cc: Elaine Doerfling Subject: Green Zones Dear City Council, I included Elaine and just ask that this letter be part of the official record regarding this matter of Parking Meters and Green Zones. I think this is a case of Hermosa-izm at its finest, Hermosa Beach is small but we still have micro area’s and people who live close walk everywhere and that’s where they shop, the extension of this is they also drive thru, garb something and go. If you live by Granny’s you shop at Granny’s or Boratto’s and same with Ashley’s. All three of these long time Beach Markets deserve some respect. I feel that putting up meters on the green zones will have a major impact and reduce each one of those businesses income. Not to mention surrounding business establishments like long time favorite Hermosa Mexican and Hot’s Kitchen as the most obvious. I urge you to help small Hermosa Beach business stay in business. Please make a policy that forbids Parking Meter’s of any kind on already established green zones in Hermosa Beach. Thank you, Scott Scott Frantz 642 7th street 310-383-9767 scottish9000@earthlink.net From: Maureen Ferguson Lewis [mailto:bchrunrmaureen@yahoo.com] Sent: Tuesday, November 10, 2015 12:56 PM To: Mayor Carolyn Petty; Peter Tucker; Michael DiVirgilio; Hany Fangary; Tom Bakaly; Elaine Doerfling; Ann Yang Subject: Adding Meters to Green Zones in Hermosa Beach Dear Mayor Petty, Council Members and Tom- At a time when our local merchants are struggling to support and grow their businesses, the city should not be entertaining the possibility of adding meters to the Green Zones in Hermosa Beach. I live close to Granny’s and Ashley’s and I see people constantly parking in the zones to pick up a sandwich or a cup of coffee. These local businesses provide services not just for those who can walk to their establishments but also those residents and workers who have limited time and are looking for the convenience of parking to justify their decision to shop at a mom & pop business rather than a fast food restaurant (in or outside of our city). I would also urge you to review the actual revenue that would result in the installation of IPS Smart Meters in the Green Zones. After reading the proposal regarding costs and projected revenue for the meters, it states that each Green Zone meter in downtown Hermosa Beach could bring in $4,000 a year. It was confirmed by Chief Papa that this is the gross revenue projection and does not include the cost of credit card processing fees noted in the proposal. I did some quick math (estimate- 4x15 minutes x12 hours =@ $14 per day in credit card processing & gateway fees x 365 days@ $5110). The cost before maintenance would be about $5K so net/net revenue would almost be $0- and cost of meters isn’t even calculated in the equation. Duncan Eagle coin meters also have performance issues based on Chief Papa’s report. Please amend Section 3, (D) of Ordinance 13-1340 to establish Green Curb Parking Zones without the installation of meters and support our local businesses. If the turnover rate compliance in those spaces needs to improve, increase the ticket for the offenders. The word would get out quickly that ignoring a Green Zone isn’t tolerated in Hermosa Beach. Thank you for your time. Best, Maureen Ferguson Lewis Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 15-0805 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 HOMELESS STRATEGY AND ACTION PLAN - UPDATE/DISCUSSION (Management Analyst Nico De Anda-Scaia) Recommended Action: Staff recommends that the City Council: 1)Receive and file the following update and attachments. 2)Discuss and provide general direction on the following long/short-term strategies identified herein toward addressing homeless issues within the City. Fiscal Implications: As presented, there is no fiscal impact to this report. If Council provides direction, future actions may have fiscal impacts. Council Goal(s): This item meets the criteria for Goal 1 of the Hermosa Beach Strategic Plan: “Commitment to a Safe Community”, under the specific action agenda item: “Homeless Strategy and Action Plan” (Policy Priority - High). For the status/projected timeline of this and similar tasks under this action item, refer to the latest quarterly update of the Strategic Plan Action Agenda tracking document. Background: Homelessness: Greater L.A. County and South Bay Region There has been a substantial increase in the number of homeless persons living on the streets of Los Angeles County. Based on the last homeless count conducted by the Los Angeles Homeless Services Authority (LAHSA) in January 2015, 41,174 persons were identified as experiencing homelessness in the LA Continuum of Care (COC) service area, representing a 16% rise since the last count held in 2013 (COC area excludes Long Beach, Glendale and Pasadena). The total number of homeless persons in the entire County is officially 44,359. Further data also indicates that of the County’s total homeless population, between 30-40% are seriously mentally ill or developmentally disabled, while only 8% are receiving special assistance from the County (Disability Rights Legal Center data). Furthermore, according to a fact sheet from the U.S. Department of Health and Human Hermosa Beach Printed on 11/5/2015Page 1 of 8 powered by Legistar™ Staff Report REPORT 15-0805 Services Substance Abuse & Mental Health Services Administration, approximately 80% of people who are chronically homeless have experienced long-term alcohol and/or drug problems. Los Angeles County currently pays roughly $67,000 a year to cover the costs of a homeless person with serious mental and physical health problems. The LAHSA’s official 2015 figures further show that 3,006 persons were identified as experiencing homelessness in Los Angeles’ South Bay area (Service Planning Area 8), with 78% of this population being unsheltered. This South Bay total represents 7.3% of all homeless persons in the LA COC area, and indicates a 39% increase in South Bay homelessness since January 2013. [Please refer to attachments #1 & #2 for a more-detailed snapshot of South Bay homeless data by City] Homelessness in Hermosa Beach Although South Bay area homelessness has risen significantly over the past two years, official count results indicate that the City of Hermosa Beach has historically maintained a steady population of less than 25 individuals who are homeless within the community at any given time. According to the 2015 Homeless Count, there are 17 homeless persons residing in Hermosa Beach (living in vehicles or on the street). This translates to .7% of the South Bay’s total unsheltered population and illustrates an actual decrease in homeless persons within the City’s borders from 22 back in 2013. More specifically, the number of sheltered homeless persons (from Transitional Housing or Emergency Shelter) decreased from 3 to 1, the number of persons in vehicular homeless locations decreased from 10 to 4, and the number of persons from street homeless locations increased from 9 to 12 in the City. Based on data collected through interactions with our Police Department, preliminary numbers indicate that the average age of homeless individuals in Hermosa Beach is 44, with roughly 65% of persons interviewed aged between 40-60 years of age. The demographics of Hermosa’s homeless population appear to be consistent with that of other beach cities in the South Bay, and the City’s total homeless population is among the lowest in the region on a per-capita basis. Table 1 on the following page illustrates a basic comparison between select homeless count- participating cities in the region. City Homeless General Ratio Sq. Mi. Pop.Pop. Manhattan Beach 7 35,135 1: 5,019 3.94 El Segundo 12 16,654 1: 1,388 5.46 Hermosa Beach 17 19,653 1: 1,156 1.43 Redondo Beach 165 66,748 1: 404 6.21 Long Beach 2,345 462,257 1: 197 51.44 Santa Monica 738 92,472 1: 125 15.9 Table 1 Hermosa Beach Printed on 11/5/2015Page 2 of 8 powered by Legistar™ Staff Report REPORT 15-0805 City Homeless General Ratio Sq. Mi. Pop.Pop. Manhattan Beach 7 35,135 1: 5,019 3.94 El Segundo 12 16,654 1: 1,388 5.46 Hermosa Beach 17 19,653 1: 1,156 1.43 Redondo Beach 165 66,748 1: 404 6.21 Long Beach 2,345 462,257 1: 197 51.44 Santa Monica 738 92,472 1: 125 15.9 Table 1 Despite very moderate fluctuation of the homeless population in the City, Hermosa Beach appears to have seen a possible increase in panhandling and visibility of individuals who are homeless or appear to be homeless in the City’s downtown during the summer months of 2015. Staff believe that this increase is due to a combination of (1) the overall increase of individuals who are homeless in LA County as a whole due to the economy, changes in the prison system, etc., (2) the reduction of services and increased enforcement in neighboring cities and counties, (3) the increasingly warm summer months during this past year, which tends to attract individuals from more-inland cities toward the coastline, and (4) Hermosa Beach’s reputation as a safe community. Impacts and Current Public Safety Operations Impacts from the unsheltered homeless population in Hermosa Beach can range from panhandling, public urination, public intoxication, petty thefts, and general disturbances of the City’s local businesses, to occasional confrontations with the public and police. Currently, the City’s police officers are on the front-line of homeless relations and outreach in Hermosa Beach. Upon contact with homeless individuals, standard procedure is for officers to fill out Field Interview Cards to gather some basic information, and to provide service guides listing a variety of local homeless resources including, but not limited to temporary housing, food pantries, mental health services, alcohol and drug recovery and veteran services. When further intervention is required, such as in the case of an individual who is publicly intoxicated and/or in need of assistance, a significant impact on staffing levels typically occurs. Per best practices, the City’s fire engine and rescue ambulance are deployed for every medical call. These are staffed by two emergency personnel. When Advanced Life Support (ALS) is activated, individuals are then transported to local hospitals. Fiscal impact includes ambulance transport fees at a cost of about $1,200. When accounting for staff time and other expenses, costs to the City can be Hermosa Beach Printed on 11/5/2015Page 3 of 8 powered by Legistar™ Staff Report REPORT 15-0805 upwards of $1,800. This cost is normally born by the person being cared for; however, the cost for transporting a homeless person is passed on to the Hermosa taxpayer. Furthermore, transporting homeless individuals to area hospitals can leave the City with fewer safety personnel and/or without staffed ambulance service during this time, as police/paramedics often experience extended wait times before they can clear for booking or transfer care and return to Hermosa Beach. If a homeless person has been left in the care of a medical provider, current staffing levels and the nature of the transient community make it extremely difficult to track the wellbeing of these individuals once they are outside of the City’s jurisdiction. Recent Deaths and Media Attention Over the course of this past year, there have been two deaths of local homeless individuals within the City’s limits. On May 17, 2015: Sidney Ferrell was found by lifeguards floating unconscious near the surf-line at the 800 block. Ferrell was transported by HBFD and ultimately pronounced dead at Little Company of Mary Hospital. On September 4, 2015: John Doe (unidentified person) was found (2nd St./Strand) in a public restroom stall by a city-contracted restroom cleaning crew. Lifeguards attempted to resuscitate and quickly realized the unidentified male was deceased. LA County Coroner took custody of the man’s body. Additionally, on October 12, 2015: 61 year old Alfonso Barrera Jr., a longtime fixture in the Hermosa Pier area, succumbed to respiratory failure and pneumonia at Little Company of Mary Hospital. Attachment #5 of this report includes an article honoring the late Mr. Barrera, as part of the Easy Reader’s “Homeless in the South Bay: In their own words” series. Analysis: Historically, government engagement with unsheltered county residents has swung dramatically between two extremes - heavy enforcement with little tolerance for the needs of people living on the street, to little enforcement where encampments proliferate. At either extreme, not enough has been done to help people get off the street, into services, and obtain a form of housing that meets the person where they are with what they are ready for, e.g., permanent housing, bridge housing, or shelter (LA County Homeless Initiative). Cognizant of the diverse needs of this population and the finite resources that are available at the local level, staff has compiled a list of steps toward addressing homeless issues within the City and as part of a larger effort to address current trends on a regional level. They are presented here as long-term strategies and short-term actions (both ongoing and potential future efforts). Long-term Strategies As homelessness is a regional issue, it is critical that the City of Hermosa Beach take a regional approach to addressing it. This will require educating the community on the City’s vision for curbing homelessness, clearly defining roles/priorities among governmental and community-based partner Hermosa Beach Printed on 11/5/2015Page 4 of 8 powered by Legistar™ Staff Report REPORT 15-0805 agencies, and employing a coordinated strategy for outreach and engagement of the homeless population with the ultimate goal of connecting individuals with the proper resources. PATH In December of 2013, the South Bay Cities Council of Governments (SBCCOG) began looking into proactive measures that provide more services to the homeless population of the South Bay. Meetings were held with providers of homeless services and city concerns were identified. After meeting with Supervisor Knabe’s staff in May, 2014, and per their suggestion, the SBCCOG focused on soliciting a proposal from ‘People Assisting the Homeless’ (PATH) - a network of agencies aimed at prioritizing housing through tailored supportive services for the homeless. In October of this year, the County Board of Supervisors, on a motion by Supervisors Don Knabe and Mark Ridley-Thomas, unanimously approved approximately $601,645 to implement coordinated and targeted outreach and engagement to the homeless in the South Bay, with the ultimate aim of connecting homeless persons living on the streets and in encampments to interim residential options, permanent housing and supportive services. A scope of work is currently being developed between the SBCCOG and PATH, and will be submitted to the County CEO’s office for approval, with a January 1 start date for actual work to begin. Hermosa Beach staff will take an active role in regional planning and coordination of services as part of this South Bay partnership. LA County Homeless Initiative and Task Force In August 2015, the County of Los Angeles Chief Executive Office launched a multi-agency Homeless Initiative. The initial goal of this initiative is to develop a set of recommended strategies by February 2016 for reducing homelessness across the County. The Homeless Initiative began hosting 18 policy summits on nine different topics over the course of six months, bringing together: County Department and City administration representatives; Law Enforcement Officials; the Veterans Administration; and select stakeholders and non-profit organizations representing a variety of service specializations. Summit topics have included: how to better coordinate food banks and feeding programs in the community, how to deal with panhandling, the best strategies for providing housing and shelter, and how to better cope with the encampments that have become the most visible reminder of rising homelessness in LA County communities. Staff from the Hermosa Beach City Manager’s Office has been involved with the Homeless Outreach/Engagement task force, and will continue to participate in County partnerships toward these goals. 2016 Greater Los Angeles Homeless Count In January 2016, the City will again be participating in the Los Angeles Homeless Services Authority’s (LAHSA) Greater Los Angeles Homeless Count. This count provides official figures and trend analysis on homeless demographics/population numbers by Service Planning Area and City. Collaboration and planning has already begun between LAHSA, Hermosa Beach’s City Manager’s Office and Police Department. Over 5,500 volunteers will be dispatched to more than 100 Hermosa Beach Printed on 11/5/2015Page 5 of 8 powered by Legistar™ Staff Report REPORT 15-0805 deployment sites in churches, city buildings, social service centers and sober-living homes from San Pedro to Lancaster in order to visually survey more than 80% of the county to tally the homeless. The last count was done in January 2015, with official results released to participating cities late this summer. Short-term Actions The City is committed to ensuring a safe community for all, while mitigating negative disruption to Hermosa Beach residents and the business community through a series of actions that reflect Council’s strategic goals and vision for Hermosa Beach. The City has several tools currently to address community disturbance issues with the homeless and/or assist individuals in need. ·Aggressive Panhandling. Aggressive panhandling is prohibited by State law. Aggressive and intrusive solicitation typically includes approaching or following pedestrians, the use of abusive language, unwanted physical contact, or the intentional blocking of pedestrian and vehicular traffic. The City may pass a local ordinance to further clarify or reinforce this, if it wishes. ·Resource Service Cards. The City and service providers have cards with information about local services to provide to people who might need them, including panhandlers asking for assistance. ·Social Services. While Hermosa Beach does not provide many services an individual may need to reenter mainstream society, the South Bay area is fortunate to have available an array of services for those in need. LA County, local non-profits and the faith community all provide services to address basic human needs. The City has begun participating in countywide and regional efforts aimed at mobilizing local resources and service providers to better meet the needs of the City’s homeless population. ·Miscellaneous Enforcement Options. The City has several tools to use to address inappropriate behavior, sometimes exhibited by individuals who are homeless and/or panhandling. Possessing open containers of alcohol, public intoxication, littering, and engaging in disorderly conduct are all currently against the law in Hermosa Beach. Additional actions that may be taken in the short-term have been itemized below, and represent a range of strategies aimed at minimizing disturbance and ensuring a safe community. Staff requests that Council review these and consider whether they fit with Council’s overall vision for a larger Homeless strategy and/or conflict with the City’s character. Given Council’s direction, staff can then return with a discussion on specific items as necessary. Staff further recommends that any larger policy considerations be vetted through local community discussions, including relevant commissions, before any additional steps are taken. ·Improve/enhance lighting along Pier Plaza, downtown parking lots and alleys. ·Develop a downtown business resource guide on homeless protocol, procedures and Hermosa Beach Printed on 11/5/2015Page 6 of 8 powered by Legistar™ Staff Report REPORT 15-0805 services. Often, even as the first point-of-contact with the homeless population, many businesses are unclear as to what to do/who to call in response to a public disturbance. Perhaps design a window sticker with local contacts. ·Increase/maintain the number of police officer foot patrols on and around Pier Plaza. ·Decrease duplication of efforts by streamlining social services through the PATH service network. ·Encourage religious organizations to feed homeless persons on their property rather than using City-owned public property. ·Establish a civic commission aimed at addressing health and human service needs, including issues of homelessness in the City. ·Implement a ‘homeless donation meter program’. Cities like Santa Monica and Newport Beach have refurbished parking meters and strategically placed them in areas to encourage giving to those in need through more-creative, and perhaps more legitimate methods as funds go directly to service providers. ·Allocate some discretionary funds within the City Manager’s office to assist homeless individuals directly under specific circumstances (i.e. simple auto repair for persons living in their vehicles, shower tokens, public transportation vouchers, etc.) ·Work with the Los Angeles Homeless Initiative and Los Angeles County Department of Mental Health toward possibility of hosting rotational DMH clinician. ·In anticipation of El Nino, guide the City’s homeless toward the county’s winter weather shelter program, which has been extended this year from Oct. 15 through March 15 (the shelter serving the South Bay is in Long Beach). Although the strategies and current tools available to the City that have been listed above may have a positive impact on public safety and the mitigation of community disturbances, they should not be considered a stand-alone solution to the issue of homelessness in our community. These must be coupled with a collaborative and comprehensive regional strategy, and a community visioning process which educates our residents on the various faces of homelessness within Hermosa Beach. It is important that our community recognize homelessness is an issue that will not be resolved overnight or within a few short years. Staff will continue to work with regional stakeholder groups, service providers and members of the community. Police and Fire Department staff support these efforts and continue their regular response to calls for service. It is expected that the SBCCOG/PATH program will be up and running within the next couple months, and staff is hopeful that the addition of this program to the efforts stated above will go a long way toward addressing local community needs. Hermosa Beach Printed on 11/5/2015Page 7 of 8 powered by Legistar™ Staff Report REPORT 15-0805 Attachments: 1. LAHSA Official 2015 Greater Los Angeles Homeless Count Results 2. Official 2015 South Bay Count Results - Beach Cities (Service Planning Area 8) 3. PATH Proposal to Address Homelessness in the South Bay Cities 4. Sample Beach Cities/Central South Bay Homeless Resource Guide 5. Easy Reader News Article “Remembering Hermosa Beach’s Al Barrera” 6. Case Study Article - Donation Parking Meters 7. ICA Presentation - Combatting Homelessness Respectfully Submitted by: Nico De Anda-Scaia, Management Analyst Concur: Milton McKinnon, Police Captain Approved: Tom Bakaly, City Manager Hermosa Beach Printed on 11/5/2015Page 8 of 8 powered by Legistar™ LAHSA 62 & Older 55-61 25-54 18-24 Under 18 Multi-Racial/Other American Indian/Alaskan Native Asian/Pacific Islander Native Hawaiian/Other Pacific Islander Hispanic/Latino White/Caucasian African-American/Black Chronically Homeless Individuals Persons with HIV/AIDS Chronically Homeless Family Members Substance Abuse Mentally Ill Domestic Violence Experience Physical Disability Veterans 41,174 total # of persons 81% Single Adults 18% Family Members 1% Unaccompanied Children 28,948 Unsheltered 12,226 Sheltered Homelessness by Household Type Homelessness by Subpopulation 2015 Greater Los AngelesHomelessCount Results 39%27% 2%3% 5% 25% Ethnicity 17%8% 10%8% 57% Ages for men, women and children 0 20 40 60 80 100 66% Male 1% Transgender/Other 33% Female www.lahsa.org Los Angeles Homeless Service Authority 811 Wilshire Blvd. 6th Floor • Los Angeles • CA 90017 Homeless Count Headquarters: 213-225-6562 email: homelesscount@lahsa.org @HomelessCountLA www.facebook.com/lahsa.org Gender 0 3000 6000 9000 12000 15000 12,356 1,187 10,388 12,253 757 8,801 8,148 4,016 Homeless personsenumerated in 2015are twice as likelyto be unsheltered The number of tents, makeshift shelters, and vehicles have increased since 2013 from 5,335 to 9,535. Despite the increase in the overall population,homelessness among veterans has remainedrelatively flat since 2013 The 2015 Greater Los Angeles Homeless Count took place on January 27-29th, 2015; it is the largest homeless census in the country. These results cover the Greater Los Angeles Continuum of Care, which includes all of LA County except the cities of Long Beach, Pasadena, and Glendale. 0 500 1000 1500 2000 2500 3000 3500 3,119 2,928 1,098 2,390 Vehicles Campers/RVs Tents Make-shift Shelters .2% Homelessness has increased by 16% since 2013 2015 Greater Los AngelesHomelessCount ResultsLAHSA 0 10 205 Miles Los Angeles Homeless Services Authority Policy & Planning Department May 2015 ® www.lahsa.org Los Angeles Homeless Service Authority 811 Wilshire Blvd. 6th Floor • Los Angeles • CA 90017 Homeless Count Headquarters: 213-225-6562 email: homelesscount@lahsa.org Service Planning Areas (SPAs) 2,818 SPA 1 - Antelope Valley 5,216 SPA 2 - San Fernando Valley 3,093 SPA 3 - San Gabriel Valley 11,681 SPA 4 - Metro LA 4,276 SPA 5 - West LA 7,513 SPA 6 - South LA 3,571 SPA 7 - East LA County 3,006 SPA 8 - South Bay @HomelessCountLA www.facebook.com/lahsa.org The number of homeless persons in the City of Los Angeles has increased by12% since 2013. 0 5000 10000 15000 20000 25000 30000 25,686 15,488 2015City of L.A. 2015Non-City of L.A. LA Continuum of Care totals only; does not include data from Long Beach, Pasadena, and Glendale Page 1 of 6 Proposal to Address Homelessness in the South Bay Cities We at PATH firmly believe that the best way to end homelessness—both in the South Bay and throughout the United States—is to directly connect people living on the streets with permanent, affordable housing linked with critical supportive services. This comprehensive approach is especially effective when it has the full-fledged support of local leaders, service providers, businesses, and community members. PATH proposes to implement a region-wide homelessness initiative in the South Bay, in partnership with the South Bay Cities Council of Governments (SBCCOG), to establish a dedicated community outreach and mobile case management team, implement region-wide meetings focused on ending homelessness, further develop and refine a homelessness strategy specific to the SBCCOG region, create a dedicated local hotline, partner with local service providers, and conduct extensive permanent housing location, placement, and retention activities. This approach will ultimately result in increased community engagement, a larger stock of permanent affordable apartments, and a decrease in local street homelessness. The enclosed proposal outlines the need for such a program, as well as the specific steps PATH proposes to implement the program in the South Bay community. Homelessness in the South Bay There are approximately 5,811 people experiencing homelessness in Los Angeles’ Service Planning Area (SPA) 8, which encompasses the South Bay region, according to the Los Angeles Homeless Services Authority (LAHSA)’s 2013 Greater Los Angeles Homeless Count. The vast majority of these individuals (90%) are single adults. Approximately 28% of these individuals are considered chronically homeless, defined as individuals who have been homeless for more than one year, or who have experienced at least four episodes of homelessness within the last three years and have a disability. This represents a higher occurrence of chronic homelessness than in the County as a whole (25%). People experiencing homelessness often struggle with additional issues that either led to, or exacerbate, their situation. In the South Bay, approximately 35% of the homeless population struggles with substance abuse, 32% are living with mental illness, 18% have physical disabilities, and 9% are victims are domestic violence. With the exception of cancer, obesity, and stroke, homeless adults are also far more likely than the general population to have chronic medical conditions, and are more likely to suffer complications due to their lack of regular medical care and stable housing. These serious conditions also make homeless individuals PATH / Proposal to Address Homelessness in the South Bay Cities Page 2 of 6 disproportionately susceptible to premature death; the average life span of a person living on the streets is 30 years shorter than that of housed individuals. Approximately 12% of people experiencing homelessness in the South Bay were veterans in 2013, a drastic decrease since the previous Homeless Count in 2011 (43%). Chronically homeless veterans face a variety of unique physical and mental health issues in addition to those experienced by the general homeless population. According to the 2010 Federal Strategic Plan to Prevent and End Homelessness, homeless veterans have especially high rates of Post-Traumatic Stress Disorder, Traumatic Brain Injury, and sexual trauma, compared to their non-veteran peers. PATH’s comprehensive Veteran Connections program works with veterans and their families throughout Southern California to connect them with specialized services and housing resources. The decrease in veteran homelessness is a result of major focused efforts locally and nationally to provide critical services and housing dedicated to veterans. With the efficacy of these efforts becoming apparent, it is a prime opportunity to begin promoting similar efforts to reduce homelessness among non-veteran populations. The signing of AB 109 in 2011 has also led to an increase in the number of ex-offenders living on the streets and entering shelters. In order to adapt to the effects of the bill, PATH has worked diligently to form close working relationships with local law enforcement in the regions where we provide services, and has increased our focus on hiring staff who have experience working with high-needs populations like ex-offenders. These two strategies allow us to more effectively identify ex-offenders who are living on the streets, and connect them with the specific services they need in order to move into appropriate housing and reintegrate into the community. As part of the proposed program, we will ensure that all program staff and relevant SBCCOG representatives are trained in how to appropriately engage with homeless individuals who have a criminal history. Updated demographics and statistics for 2015 are anticipated to be released by the Los Angeles Homeless Services Authority (LAHSA) within the coming months. Proposed Steps The SBCCOG region needs to address homelessness—and, more specifically, the lack of viable affordable, permanent housing options—in its community. Establishing a successful strategy in the region will require the support and partnership of the South Bay’s cities and community members. As such, PATH recognizes the need to educate and engage city leaders, business owners, community groups, and residents around the issue of homelessness prior to the implementation of services in the region. PATH proposes the following steps to garner support from the cities and constituents in the SBCCOG region and build an effective homeless outreach program: 1. Engage local stakeholders. PATH will hire staff and establish a mobile team to perform focused community outreach and engagement throughout the SBCCOG region. These staff members will actively and individually PATH / Proposal to Address Homelessness in the South Bay Cities Page 3 of 6 connect with local service providers, businesses, community groups, faith groups, and concerned community members to share information about homelessness and PATH’s services, gather contact information, and encourage participation in community meetings to discuss and develop an approach to homelessness in the region. These efforts will ultimately result in the compilation of a local membership database, which will allow PATH to easily distribute ongoing information regarding homelessness, program developments, upcoming community forums, and important action items. 2. Coordinate with existing systems. In order to engage local organizations and leaders, PATH will implement and/or attend region- wide collaborative meetings, to consist of PATH, SBCCOG leaders, local homeless service providers, community groups, and other relevant entities in order to facilitate effective coordination and establish a learning environment. Such meetings will encourage ongoing engagement while providing PATH and SBCCOG leaders with regular opportunities to present updated information about homelessness in the region, address questions and concerns presented by partners and community members, and solicit community input and support for upcoming initiatives. PATH will ensure all efforts in the SBCCOG region are linked with the emerging Los Angeles County Coordinated Entry System (CES), so South Bay clients will be connected with the most appropriate permanent housing opportunities. PATH has been a part of the CES since the initiative began, and is a leader for implementation efforts across the County. PATH will utilize the groundbreaking new Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) to provide effective assessments for clients and connect them with appropriate services and housing as quickly as possible. 3. Coordinate and develop service strategy. In partnership with SBCCOG leaders, local businesses, community groups, faith groups, and community members, PATH will develop and implement a comprehensive strategy to address homelessness in the SBCCOG region. Based on our experience providing similar services in the Gateway Cities region and other communities, we propose the following strategies: ¾Assessment & Engagement. PATH’s mobile case management team will conduct a thorough assessment of homelessness in the SBCCOG region, including demographics (as much identifying information as possible), geographic locations, migration patterns, indications of places where homelessness persists, documentation of all contacts, and referrals/services provided. Outreach staff will engage with these individuals on a regular basis to establish rapport and offer access to services and housing placement activities. ¾Evidence-based Interventions. PATH's mobile, field-based team will utilize an Assertive Community Treatment (ACT) model, which is designed to effective serve people living with serious mental health issues and co-occurring disorders. The team will consist of both MSWs and BA-level staff with mental health experience, substance abuse treatment certifications, Emergency Medical Technician/Registered Nurse training, and/or peer-lived experience. These individuals will provide services using a "navigation" PATH / Proposal to Address Homelessness in the South Bay Cities Page 4 of 6 approach, which blends street outreach and case management with evidence-based approaches (peer support and harm reduction), alongside recovery principals, motivational interviewing, and kinship. Navigators provide housing-focused support to all clients while utilizing a Critical Time Management (CTI) model to help them reintegrate into the local community by developing independent living skills and building support networks. ¾System Navigation. In order to best serve PATH's high-needs target populations, our navigators use a “whatever it takes” approach. If ensuring a client's success means making appointments for them, transporting them to visit outside service providers or health care providers, or walking them through the steps of enrolling in benefits, then that is what our navigators do. ¾Partnership with Local Law Enforcement. PATH’s mobile team will partner with local law enforcement officials to identify homeless “hot spots,” develop relationships with members of the local homeless population, and connect homeless ex-offenders with critical services. Additionally, PATH staff will provide “Homelessness 101” education for police officers, to ensure that our staff and local law enforcement are truly working together to address homelessness in the most effective way possible. ¾Dedicated Outreach Hotline. PATH will establish a centralized entity / contact / referral line for all reports of concentrations of homeless or community concerns related to homeless activity within the South Bay region. This hotline number will be provided to local stakeholders through one-on-one engagement efforts (Step 1), collaborative meetings (Step 2), and via informational pamphlets/cards that will be distributed by outreach staff and made available through local participating businesses and groups. ¾Housing Placement. PATH will establish and implement housing strategies for homeless individuals throughout the life of this contract. The emphasis of these activities will be to place homeless individuals identified in the local “hot spots” into permanent housing coupled with supportive services. ¾Permanent Supportive Housing (PSH). Over the life of the contract PATH will work to increase the stock of PSH units within the region by encouraging the development of affordable housing units, master leasing of existing units, and issuing of rental subsidies. The steps outlined above will be built upon in partnership with local leaders and community members through the collaborative meetings described in Step 2. At these meetings, participants will be provided with an opportunity to review the proposed interventions, ask questions, voice concerns, and propose alternative approaches. 4. Housing location, placement, and retention. Dedicated housing navigators will identify local landlords in the South Bay, establish relationships, and partner with them to identify affordable, local scattered-site units that can be made available to homeless individuals. PATH will leverage its existing team of 12 housing locators, who are specifically focused on cultivating and engaging landlords and matching homeless clients with appropriate units. They work with housing authorities, property owner alliances, realtors, developers, and affordable housing networks to identify units and advocate for PATH / Proposal to Address Homelessness in the South Bay Cities Page 5 of 6 clients. They also reach out to faith networks, neighborhood councils, and community groups to identify property owners willing to lease to our clients and refer notices of available units in their areas. Housing locators work directly with clients to determine their housing needs and help them locate and secure appropriate units. Housing stabilization and retention are the primary goals for each client. PATH will continue to partner with clients and landlords following placement to ensure clients thrive and comply with lease agreements. When violations and/or non-payment of rent are identified in clients we have placed, navigators work with the tenant to identify specific issues or barriers affecting his/her ability to comply with the lease or pay rent, mediate with the landlord, and connect the tenant to necessary services to overcome the issue. In the event of rental arrears, PATH has established a revolving loan fund to provide residents with short-term rental assistance and prevent an eviction. How PATH Will Partner With Local Providers Our mobile team will use a “whatever it takes” approach to help our clients navigate and access local services, including identifying specific services each client needs, making appointments with local providers on the client’s behalf, providing transportation, and conducting follow-up with the provider to ensure the service was appropriately accessed. PATH has several active partnerships with local providers in the SBCCOG that we will incorporate into our work in the region. We are subcontracting under Harbor Interfaith, a homeless service provider located in San Pedro, to provide services to homeless families through SPA 8’s Family Solutions Center. This resource provides coordinated assessment, service provision, and permanent housing to families experiencing homelessness in the South Bay. Additionally, we are active participants in the Coordinated Entry System initiative, which will allow people experiencing homelessness in the South Bay to access housing and services in a systematic and efficient manner. At the monthly region-wide meetings to be established by PATH, local service providers will be asked to share information about available resources to ensure program staff are aware of and taking advantage of appropriate services for clients. We will also invite recognized specialists to these meetings to discuss specific needs and services (e.g. health care professionals, legal professionals, financial professionals, etc.) and educate staff and SBCCOG leaders about local resources. Organizational Experience Over the last 30 years, PATH has pioneered bold and effective approaches to assisting people experiencing homelessness. The opening of our Regional Homeless Center in 2002 revolutionized the way communities respond to homelessness by bringing together 98 beds of transitional housing with our innovative PATH Mall multi-service collaborative, through which homeless individuals gain access to more than a dozen supportive services in one convenient location. From 2009 to 2012, PATH oversaw the Homelessness Prevention & Rapid Re-Housing Programs for Paramount, Bellflower, Lakewood, South Gate, and L.A. County, making the PATH / Proposal to Address Homelessness in the South Bay Cities Page 6 of 6 organization one of the largest providers of homelessness prevention and rapid re-housing services in California. At the end of 2012, PATH was also contracted by the Department of Veterans Affairs to administer the 2012 allocation of HUD-VASH vouchers on behalf of the Los Angeles and Long Beach VA Medical Centers. Combined, these account for 1,100 housing vouchers from Orange County all the way to San Luis Obispo, and represent partnerships with nine different housing authorities. PATH has coordinated numerous targeted outreach efforts in communities throughout Los Angeles County. Since 2012, PATH has served as the lead agency of an initiative to coordinate services and housing in the Gateway Cities region and beyond, known as the Gateway Connections program. This collaboration between PATH and its local service partners Helpline Youth Counseling, Whittier First Day, Our Place Housing Solutions, and the City of Long Beach—in partnership with the Gateway Cities Council of Governments—has served 1,500 unduplicated homeless individuals to date, 212 of whom have moved into permanent homes. Due to a lack of affordable housing, we have utilized a combination of creative approaches to get clients housed in this region, including move-in assistance, public benefits, shared housing, HUD-VASH vouchers, and developing personal relationships with landlords. From 2011 to 2013, we were contracted by the City of Los Angeles to operate the innovative Vehicles to Homes program on the Westside of Los Angeles (Council District 11). This program focused on reaching out to individuals and families living in their cars in the Venice community, and provided comprehensive case management, supportive services, and help finding and moving into permanent housing. During the final program year, which ended on June 30, 2013, PATH's Vehicles to Homes team provided services to 41 homeless individuals (34 adults and 7 children), 13 of whom were placed in permanent housing. We have worked with the Westwood Village Improvement Association since January 2012 to provide street outreach, housing, and supportive services to people who are chronically homeless in Westwood Village. Since the program began, PATH has worked with 63 individuals experiencing homelessness in Westwood Village, placed 9 individuals into interim housing, and helped 4 individuals move into permanent homes. Additionally, PATH currently partners with Kaiser Permanente’s Los Angeles Medical Center (LAMC) to provide strategic outreach in the area surrounding the hospital, as well as within the hospital itself. The hospital in question has the second highest number of homeless visits per month in Los Angeles County. The partnership has shown impressive results to date; during its first year, which ended September 30, 2013, PATH made contact with 462 homeless individuals (321 in the community, 141 in the hospital), placed 46 clients in shelter beds, and moved 5 clients into permanent housing, drastically exceeding our initial goals. Within the initial six-month pilot of the program, LAMC saw a total reduction of 79 ER visits for clients engaged by the program, resulting in an estimated savings of $171,272 ($2,168 per visit). Proposed Budget We anticipate that providing the proposed services in the SBCCOG region will cost a total of $734,209. Of this amount, $132,564 will be leveraged by PATH, with the remaining funds PATH / Proposal to Address Homelessness in the South Bay Cities Page 7 of 6 ($601,645) provided by the SBCCOG and participating cities. Please see the attached budget for a breakdown of proposed expenses. Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 2015 STRATEGIC PLAN Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™ Copyright © 2015: Lyle Sumek Associates, Inc. City of Hermosa Beach: Strategic Plan VISION 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. POLICY AGENDA 2015 Top Priority Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development High Priority Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan GOALS 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors HERMOSA BEACH MUNICIPAL GOVERNMENT MISSION The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. MANAGEMENT AGENDA 2015 Top Priority Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan Skechers Development High Priority Priority Based Budgeting Library Plan Community Theater Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Copyright © 2015: Lyle Sumek Associates, Inc. MANAGEMENT IN PROGRESS 2015 Nixle Communications Plan for Internal and External Use Community Risk Assessment Downtown Police Unit: Full Time Officer Community Police Academy: 1st Class Emergency Operations Plan: Update and Training Fireground Survival (FGS) Training Program Police Open House Pizza with Police Ambulance Operator Program Full Time Employee for Ambulance Operator Program Fire Wellness – Fitness Initiative Program Crime Analysis: Refinement Volunteer Police Program: Recruitment Emergency Operations Center Detective Case Management: Review 1736 House: Direction Neighborhood Watch and VIP Program Multi Hazards Mitigation Plan: Development Fire/EMS Standards of Coverage: Funding Police Community Calendar: Development Police Officer Recruitment and Hiring Sex Crimes, Violence, Trafficking Storm Water Plan: Development Eden Systems Purchase Orders for All Departments Oil Settlement: Bond Issuance e Meeting/Paperless Agenda for Boards & Commissions OPEB Analysis/PERS Review Annual Update Online Parking Permits Health Insurance Modifications Priority based Budgeting Update Fiscal Health: Live Model Five Year Financial Plan/Fiscal Model Vehicle Replacement: Update Report Sewer Upgrade: Bond Issuance E-payables Implementation New Animal License System Demand based Pricing Parking: Implementation Theater Rental: Evaluation, Policy Direction Liability Insurance Program for Contract Class Instructors Oil Debt Payment Street Paving Program: Update Report CNG Fueling Options Report City Yard Renovation/Toxic Concern Mitigation Sewer Hydro Jetting Contract Council Cameras Solid Waste Collection: Update Report Employee appreciation Program: Enhancements Land and Asset Management Software New Training System for Part-Time Employees Part-Time Employee Recognition AES Rebuild Intervener Site Reuse Special Olympics: Direction 4th of July Regular Holiday Weekend Parking Phase 1: Commercial Zone Smart Parking Purchase Development Process – One Stop Shop Citywide Filming Strategy Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 Police Training Facility, including Firing Range Fire Training Tower Street Improvements Projects Street Sharrows Citywide Conservation Upgrades (LED Lights) South Park Project Phase I Valley Park Playground Resurface/Renovation Surf Legends Memorial Project Protective Bollards on Strand Clark Field and Lawn Bowling electrical Design and ADA Access Outdoor Kiosks: Beach, South Park, Valley Park String Lights on Pier Plaza Signage at Parking Structure Plaza Granite Cubes and Tile Removal Performance Report 2014 – 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California June 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 1 Hermosa Beach Vision 2029 HERMOSA BEACH 2029 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 2 Hermosa Beach Municipal Government Mission and Core Services The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, Environmentally Responsible to Govern the Community and to Provide 1st Class Municipal Services in a Customer Friendly Manner. through Valued Employees and Volunteers. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 3 City of Hermosa Beach Goals 2019 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 4 City of Hermosa Beach Policy Agenda 2014 TOP PRIORITY Oil Ballot Measure for 2014 Downtown Core Development Public Safety Service and Staffing Study Municipal Carbon Neutral Action Plan General Plan/Local Coastal Program/Blueprint for a Low Carbon Future South Park: Upgrade Pacific Coast Highway Corridor Beautification Plan HIGH PRIORITY Schools Strategy and Specific Actions: Support for Top Quality Schools Sewer Replacement Program and Funding Mechanism Capital Improvement Program and Policy Comprehensive City Facilities Master Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 5 City of Hermosa Beach Management Agenda 2014 TOP PRIORITY Business Improvement District (BID) for Pier Plaza: Preparation Community Dialog/Decision Making Tool: Adoption, Implementation Late Night Action Plan: Update, Direction AES Rebuild Undersea Cable (Addition): Direction Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 6 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Public Safety Service and Staffing Study: Increased Level of Service, Increased Police Staffing; Reviewed Hiring practices Crime Analyst Position: Trend Analysis 2. Fire Truck and Rescue Ambulance: Purchased 3. Police Training Facility, including Shooting Range: Saving Overtime 4. Fire Collaboration with Manhattan: Administrative Battalion Chief (6 months) 5. Fire Study: Reaffirmed Chief, No Deputy Fire Chief, Study with Manhattan Beach Partnership Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 7 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ 1. Late Night Action Plan: Update 2. Conditional Use Permit Enforcement Team 3. Lower Crime Rate Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 8 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Oil Measure Process/Election Work: Product by City Staff; Model to Conduct a Controversial Election set the Standard for Future Development 2. Priority Based Budget: Format and Process 3. Classification and Compensation Study: 5% below Medians, Making Adjustment to 75% Goal; Demonstrated value of City Employees Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 9 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 6. Capital Improvement Program and Policy 7. Citywide Service Level/Performance Benchmark System 8. Phone System: Upgrade 9. Website: Upgrade on oil 10. Electronic Patient Care Records and Billing 11. Five Year Financial Plan/Fiscal Model 12. Recreation Software Upgrade and Fee Review 13. Overall Financial Solvency: No Structural Deficit Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 10 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACHIEVEMENTS 2014 – 2015 ★ 1. Comprehensive City Facilities Plan: Initiated Process 2. City Organization: Enhancements Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 11 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ ★ ★ 1. Public Information and Communications Plan 2. Valuing Employees: Policy Statement 3. High Performance Organization: Training, Development 4. Citizen Compliant Tracking System: Development 5. Trash Enclosure Temporary 6. Employee Appreciation Program: Instant Bonus, Dinner 7. Annual Street Paving Program 8. Intergovernmental Outreach: a) Fire- Manhattan Beach b) AES Opposition to Rebuild c) Hernando Street/Bikeway d) Caltrans 9. Development Services Process Map 10. Land and Asset Management Software: Permitting Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 12 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Municipal Carbon Neutral Action Plan: Lancaster Tour – “Best Practices” 2. South Park Improvements: Phase I 3. Community Dialog and Tool 4. Sewer Replacement Program 5. General Plan – Blue Print for a Low Carbon Future 6. Local Coastal Plan: Development Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 13 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ 1. Low Impact Development Ordinance 2. Charging Stations: Parking Structure 3. City Energy Efficiency Report 4. Water Conservation: Community Outreach 5. Green Streets Policy 6. Schools Strategy: Administrative Offices to City, Before/After School Programs 7. South Bay COG: Climate Action Plan Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 14 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACHIEVEMENTS 2014 – 2015 ★ ★ ★ 1. Hotel Developments a. The Clash (30 Units): Moving Forward, More Collaboration with Development b. The Stand and Pier: Community Meeting, Revising Design c. 11th Street/Strand (100+) 2. Downtown Core Revitalization Strategy: Council Acceptance 3. Pacific Coast Highway/Aviation Corridor: Working Relationship with Caltrans, Project on “Radar” Screen, Verbal Commitment Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 15 OTHER CITY ACHIEVEMENTS 2014 – 2015 ★ ★ ★ ★ ★ 1. Economic Development Position 2. City Manager’s Economic Development Committee: Creation 3. Use Guide for Doing Business in Hermosa Beach 4. Economic Development Welcome Team 5. Petition to Sale L.A. Air Base: Staying Open 6. Skechers Development: Moving Forward Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 16 Hermosa Beach 2015 1. Business: Support Collaboration with City Development and Permitting Process 2. More Information to Community: Website Upgrade PIO 3. Strong Community Events: Less Impact More Family Friendly 4. More Quality Restaurants: Healthy Choice More Lunch Traffic 5. Low Business Vacancy 6. More Connections to Neighbors: Manhattan Beach Redondo Beach 7. Safe Community – Crime Down 8. More People During Day: Pedestrian Traffic Shoppers 9. Better Quality Streets Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 17 DEPARTMENTAL SUCCESSES CITY OF HERMOSA BEACH 2014 – 2015 Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 18 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: City Manager Please list your department’s most important achievements that were completed during 2013 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Completed Oil Ballot Measure Impacts: Success: Hired New Public Works Director Impacts: Leadership for Public Works Success: Completed Public Safety Service and Staffing Study Impacts: Success: Completed design and began construction on South Park Impacts: Success: Completed Project Study Report (PSR) with CalTrans for PCH – Funded by COG Impacts: Success: Provided High Performance Organization Training for City Staff Impacts: Engaged Staff in Training to Shift Culture to Achieve High Performance Success: Continued 360 Degree Performance Review for City Manager Impacts: Allowed for Top Down and Down Up Review of Leadership Leading to Higher Engagement Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 19 Success: Served on Budget Committee/South Bay COG Impacts: Success: Oversaw another effective Fourth of July campaign to reduce holiday impact Impacts: Addressed Issues with Fourth of July Holiday Impacts Success: Created more space for Schools by moving School Administrative offices to South Park Impacts: Success: Developed 5 year CIP Master Plan Impacts: Success: Funding for City Manager’s Department Management Analyst Positions Impacts: Budgeted, Filled, Temporary to Full-time Status: Environmental Services Coordinator and Management Analyst Success: Pilot Parking Program – Testing of Flexible Pricing Models & Meter Technology Trial Impacts: Tested Viability of Demand Pricing on City Parking Meters and Gathered Input Regarding Industry-leading Versions of Single-space Parking Meters/Sensors Success: Approval of PHASE 1 Parking Infrastructure Expansion – Citywide Curbside Smart Meter Upgrades Impacts: New Single-Space, Credit-Card Parking Meters Along Commercial Corridors Success: Public Information Officer Selection Impacts: Centralized, Comprehensive Public Relations Services Success: ‘SpeakUpHermosa!’ – Hermosa Beach Community Engagement Portal Impacts: Created On-line Portal for Community Engagement and Citywide Communications Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 20 Success: Holiday Parking Program Impacts: Collaborative, Formalized Marketing Plan w/ Chamber of Commerce. Holiday Bagging. Success: On-line Service Request Filing Impacts: Expanded Options on City Website for Service Request Filings by the Public Success: League of California Cities – Worksite Wellness Grant Recipient Impacts: Competitive Grant Centered on Funding Worksite Wellness/Health Initiatives Success: Accela Purchase – Land & Asset Management Software Impacts: Land & Asset Management Software for City Departments Success: City Monthly E-Newsletter Impacts: Formalized Monthly E-Newsletter In-House Success: Civic Issue Tracking Impacts: Expanded Departmental Civic Issue Tracking Efforts via Landport Software Success: Departmental Performance Measurement/Benchmarking Impacts: Established Citywide Performance Measures & Benchmarking Standards Using National Data Success: Health and Wellness Grant Committee meetings Impacts: Health and Wellness Success: Components of Downtown Core Strategic Plan were accepted by Council on Feb. 24th Impacts: Beginning to start public input on the various benefits the plan offers Success: Created an Economic Development Position Impacts: Sales tax has increased and customer service has been improved Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 21 Success: Created a User Guide for Doing Business in Hermosa Beach Impacts: Improved customer service and assist new start-ups Success: Skechers Development Impacts: High profile company that matches culture and will improved a blighted site at entryway Success: 148 New business licenses in 2014 Impacts: Sales tax increased by 2 % - façade and tenant improvements in commercial corridors Success: Pier & Strand Hotel Mixed Use– Proposed Development Impacts: Potential to improved blighted beachfront sites and increase TOT and sales tax Success: OTO Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Pier/Strand Hotel Mixed Use Development Impacts: Potential to improve blighted beachfront sites and increase TOT and sales tax Success: Partnerships with the Hermosa Beach Chamber of Commerce Impacts: Improved Fiesta and much better communications with local businesses Success: Sociable City Plan Development Impacts: Brought together restaurant owners and residents to develop a joint plan to improve the entertainment zone and open a line of communication Success: New Business License and Permit Processing Application & System Impacts: Business friendly system for development services applicants Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 22 Success: City Council adopts the municipal carbon neutral plan and set a goal to achieve carbon neutrality by 2020. Commence implementation of the plan including hiring a consultant to develop a planning and tracking tool and delivering presentations at statewide and local meetings Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Organize and coordinate elected officials, staff and community stakeholders for an Earth Day Tour to the City of Lancaster to learn and share carbon reduction initiatives and establish sister-city relationship Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Update water conservation rules in response to Governor Brown’s Executive Order for Hermosa Beach residents to reduce water use by 20%. Development and distribution outreach and education materials in local news media and on City website, establishment of a draught tolerant-plant demonstration garden at City Hall Impacts: Compliance with state law and supporting Goals of a more sustainable Beach City Success: Manage the solid waste contract, coordinate CalRecycle annual compliance reporting including data compilation, site inspections, participation in regional stakeholder groups Impacts: Supports providing 1st Class Services, compliance with state law, and supporting goals of a more sustainable Beach City Success: Implement the Sustainability Plan including organizing a forum on Community Choice Aggregation, expanding bike parking, expanding employee commute incentives Impacts: Supporting Carbon Neutral/Energy Efficiency Policy Goal and Goals of a more sustainable Beach City Success: Assist with oversight of the NPDES Permit and the City’s storm water management program including participation at EWMP meetings, managing the Clean Bay Restaurant Inspection Program, pursuing funding for stormwater projects Impacts: Supports More Livable City and supports Goals of a more sustainable Beach City Success: Organize and assist with the application, outreach and education for the Wyland National Mayor's Challenge for Water Conservation for which Hermosa won their division Impacts: Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 23 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Development Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Oil Project preparation for vote - Certification of EIR, Completion of CBA and HIA, public outreach including website updates, media outreach, hosting informational forums Impacts: Public was thoroughly informed and provided opportunities for input and to become well equipped with information to make an informed decision Success: General Plan and Coastal Land Use Plan update – Progress continuing. Vision Statement approved by Council. Continuing funding to support this work provided by Strategic Growth Council Grant (410K) and another Grant received (100K) to integrate Local Coastal Program (LCP) Impacts: Long term visions for land use and transportation and other policies linked to sustainability and carbon reduction will be adopted into General Plan, allowing for their implementation into the future. Integration with LCP will give authority to City to issue Coastal Development Permits improving efficiency and linking to city goals. Success: Downtown Core Revitalization Strategy – Accepted by City Council Impacts: Puts in motion the implementation of public improvements (Hermosa Avenue and Pier Plaza), and establishes the guidelines and pushes forward zoning and parking code changes to encourage complementary private development, intended to improve and revitalize the downtown core. Success: Late Night Action Plan items – Food Alcohol Sales policy codified, Conditional Use Permit Review process improved, standards adopted for managing lines at restaurants, and allowing retail encroachments Impacts: Improves clarity for businesses and improves ability to enforce codes fairly all with the goal improving the compatibility of late night businesses with other commercial uses and nearby residents. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 24 Success: Enhanced Code Enforcement and Coordination with Police Department Impacts: Additional staffing and regular coordination with Community Service Officers and Police has increased efficiency and compliance reducing impacts of late night establishments on residents and other businesses, as well as improved compliance in other areas such as signage and construction activities. Success: Carbon Neutral Action Plan for Municipal and Community Impacts: Progress on Municipal Plan, and coordination with and transfer of responsibility to Environmental Programs Analyst to accelerate progress. Integration of Community Carbon Neutral Planning into General Plan. Success: Trans-Pacific Fiber Optic Cable Entitlement Process initiated Impacts: Preliminary lease terms negotiated, EIR firm hired and process to entitle project initiated. City to receive significant revenue from lease, while process will ensure project will proceed with minimal impact. Success: Facilitation and Permitting of New Development Activity Sensitive to Character of HB Impacts: Continue to provide excellent service with limited staff that balances economic development with quality of life issues and community engagement in the review process important to local residents. New projects include proposed new hotels, Skecher’s office building/design center, new office and commercial buildings, etc. all in various stages of the entitlement process Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 25 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Community Resources Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: South Park Design was completed and construction began in April 2015 Impacts: Upon completion, the park will bring more recreational opportunities for the community with a two to five year old play area as well as a six to twelve year old play area, both accessible for children of all abilities. There will also be an enhanced Community Garden area that can be enjoyed by both children and adults. Success: Theatre Improvements: new light board, new sound board, new LED strip fixtures, new wireless microphones, new main speakers, new front fill speakers, and new main curtain with valance and teasers through partnership with the Hermosa Arts Foundation. Impacts: The new technical hardware is more desirable to clients and increases the theatre’s ability for both higher end productions as well as increasing the variety of productions. The LED lights are more energy efficient. Success: Transition from CLASS to Active Network Impacts: Active Network provides a more user-friendly experience for class and camp registration, allowing users to create their own account and register at any time, as well as request facility rentals. Success: New events such as World Cup Viewing Parties, Fin Fest and CrossFit Games during the Summer of 2014. Impacts: The events provided more family friendly/recreational opportunities and allowed for a greater variety of events for the community to enjoy. Success: Expansion of the P.A.R.K. After School Program in March 2014 with the addition of 20 more students. Impacts: Provides after-school care to the residents of Hermosa Beach for 90 children. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 26 Success: Increased amount of scheduled activities in the Hermosa Five-O Senior Activity Center leading to increased membership. The center now offers activities 7 days a week. Impacts: More recreational activities for the 50plus community to enjoy. Success: Updating Special Event Application to allow for and electronically fillable format. Impacts: Provides more user-friendly approach when completing the application and aligns with the city’s efforts to go green as this allows the application to be completed and submitted without printing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 27 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Finance Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Selection of Financial Advisor, Bond Counsel for Oil Settlement and Sewer Bond Issues Impacts: Best Advice/Least Expense/Facilitation of Bond Issuance Success: Priority Based Budgeting Model Presented to Council Impacts: Alignment of Departmental Programs with Community Priorities, Better Decision making Model for City Council Success: Presentation of Performance Measures Impacts: Quantitative Measurement of Departmental Performance, Benchmarking with Other Cities Success: Update of Financial Policies to Include Street Improvement Pavement Condition Index Goal Impacts: Setting of Goal/Measurement of Progress on Street Improvements Success: Fiscal Health Model Impacts: Improved Presentation of Five Year Forecast, Modeling of Scenarios to Improve Understanding of Financial Issues Success: Procurement Policy Update (thanks to City Manager) Impacts: Higher Limits for Increased Efficiency Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 28 Success: Pilot Parking Meter Project/Demand Parking Rates Impacts: Purchase of Additional Smart Meters Improves Convenience for Public, Improves Efficiency of Collection, Additional Revenue for High Demand Times Success: Implemented Second Cash Register for Cashier Division Impacts: Increased Efficiency for Staff, Less Wait Time for Customers Success: Implemented Remote Deposit for Community Resources/Armored Transport for Cash/Check Deposits (Ceased Service During Economic Downturn) Impacts: Take Advantage of Newer Technology to Improve Efficiency/Free Up Police Personnel for Higher Priority Calls for Service Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 29 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Fire Department Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Obtained Council support/funding for Emergency Operations Plan update. Impacts: Allowed search for and selection of consultant. Success: Began renovation/clearing of room adjoining EOC (removed loose items) Impacts: Allows to proceeds to next steps to enlarge EOC area(s) to include communications, break-out meeting rooms and restroom facilities. Success: Facilitated delivery of CPR-AED training for City staff. Impacts: More than half of City staff now has knowledge of a potentially life-saving skill. Success: Designed, purchased and used pop-up banners for public presentations. Impacts: Banners are easily stored and deployed and provide a visual to public audiences and consistent talking points for FD personnel. Success: Completed grant-funded SmartClassroom project in the EOC. Impacts: Course participation of HBFD personnel in regional courses and remain in Hermosa Beach via this technology (regional curriculum still being developed). Success: Launched social media presence on Facebook and Twitter. Impacts: Provides another avenue for the exchange of information with the public. Success: Conducted/hosted a fireground survival course for Area G fire departments. Impacts: Provided opportunity for firefighters to practice self-extrication from entrapments. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 30 Success: Held a Fire Engineer’s exam. Impacts: Established an acting engineer list. Success: Opticom survey and repairs to certain intersections performed by vendor. Impacts: Some inoperable Opticom intersections were repaired. Success: FD staff constructed Santa’s “sleigh” for the annual Santa Sleigh Ride. Impacts: Visited 10 different neighborhoods over two nights with PD. PW assisted in planning. Success: Hosted Strike Team Leader-Engine training for the South Bay. Impacts: Enabled South Bay Strike Team Leaders to receive required annual training. Success: Developed position of and job description for Emergency Management Coordinator. Impacts: Allowed recruitment process to commence. Success: Participated in National Night Out. Impacts: Fire personnel, along with PD, PW and Lifeguards, visited several neighborhoods to provide presentations and to meet-and-greet. Success: July 4th planning, response and post-event review. Impacts: Improved community safety on July 4th. Success: Collaborated with PD to evaluate school sites for safety issues and made recommendations. Impacts: Aided the schools in Hermosa to be safer in fire protection, escape routes, and intruders/active shooters. Success: Launched ePCR program. Impacts: Allows for improved documentation and data analysis. Further technological improvements will also help reduce staff work with report writing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 31 Success: EOC Exercise Impacts: Helped identify additional areas requiring attention and improvement. Success: ICMA Study Impacts: Provided a third-party review of and recommendations for the City’s fire department. Success: New antenna installed on EOC roof (in collaboration with PD). Impacts: Enables improved communication from EOC with fire, police and public works units. Success: Updated Personnel Exchange Agreement with Manhattan Beach. Impacts: Previous agreement included only firefighter/paramedics; new agreement includes the rank of fire captain. Success: Created an Emergency Action Plan template for use by all City departments. Impacts: Facilitated the creation of department and location specific emergency action plans throughout the city. Success: Tri-fold pamphlets developed by FD personnel. Impacts: Provides a public information resource to share at special events, service club meetings, etc. Success: Executed contract for new fire engine. Impacts: Enabled process to proceed to research and design phase by fire engine committee. Success: Executed contract for new rescue ambulance Impacts: Enabled process to proceed to research and design by rescue/ambulance committee. Success: Streamlined fire inspection invoicing. Impacts: Lessoned personnel hours required to process invoicing. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 32 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Police Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: Officer Mick Gaglia was awarded with the Distinguished Service Award during the South Bay Medal of Valor Ceremony. Impacts: Positive media coverage of the event and several print articles about Officer Gaglia’s actions that saved the life of one of our residents. Success: Successfully handled two impromptu “Hidden cash” events at our beach. Impacts: Our City was inundated with vehicle traffic and large crowds when the media announced that cash had been hidden in the sand in Hermosa Beach. Our officers quickly managed the crowds and cars, and utilized social media quickly to inform everyone once all of the cash had been found. Success: World Champion Los Angeles Kings Parade along The Strand Impacts: Well-planned and coordinated event working with neighboring public safety agencies ensured the safety of everyone lining the parade route. Success: World Cup Soccer Viewing Parties Impacts: The City hosted two very well attended viewing parties that attracted large crowds to Pier Plaza. Crowds and traffic were both managed well. Success: Uneventful July 4th in Hermosa Beach Impacts: Maximum deployment of HBPD along with 50 LASD deputies throughout the holiday weekend resulted in an enjoyable weekend for everyone at the beach. No problems all weekend. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 33 Success: Fin Fest Impacts: Shark Week was a well-attended family event that culminated with a free concert on the beach attended by approximately 10,000 people. The crowds and traffic were managed well. Success: Downtown Camera Project Impacts: Council approved the project that no doubt will enhance the safety in and around Pier Plaza. Success: Successfully recruited and hired 5 new police officers Impacts: Three officers have completed their training and are working in the field. Two recruits will graduate the academy in 2015. Once they are assigned to the field, we will be able to assign a dedicated team to the downtown area. Success: Successfully scanned all records/documents dating back to 2009 Impacts: This system will allow easier access to historical files and data. Success: CALEA Reaccreditation (March 2014) Impacts: National recognition acknowledging the HBPD as maintaining high law enforcement performance standards. Success: “Hide It. Lock It. Keep It.” Crime Prevention Campaign Impacts: Developed and rolled out the campaign to encourage residents to harden the target regarding property crimes. Success: HBPD Open House and Bicycle Safety Fair Impacts: Well-attended event by 250-300 residents. Demonstrations included “shoot/don’t shoot” video scenarios, tours of the jail and police station, face painting and bounce house for the children, along with Santa! Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 34 DEPARTMENTAL SUCCESSES 2014 Hermosa Beach, California March 2015 DEPARTMENT: Public Works Please list your department’s most important achievements that were completed during 2014 under “Success.” Under “Impacts”, please explain what the benefits to the city and to a resident were as a result of each achievement. Success: In-Pavement Crosswalk Flashers Replacement. The project was completed ahead of schedule and within budget Impacts: Created a safe environment at 3 crosswalks on Pier Avenue Success: CIP 11-602 Clark Field –Phase I electrical upgrades and CIP 13-649 Community Center’s electrical upgrades and fire alarm system Installation Impacts: Completed the relocation of the main service electrical panel and switches from the old announcers booth and allowed for a simplified system to turn off and on the Clark Field Lights. Success: CIP 13-659 Municipal Pier Structural Repairs – Phase II completed ahead of Schedule and well within budget. Impacts: Completed additional repairs to 13 piles underneath the pier. Success: CIP 12-153 Fire Department Hybrid Beacon Project completed on time and under budget Impacts: Replaced the existing traffic signal light for the fire department with a new traffic signal that allows for remote activation and painted to match the Pier Avenue design of poles and street amenities Success: Completed CIP 10-426, 11-401-, 12-401 Sewer Improvements – Various Improvements in February 2014 Impacts: Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 35 Success: Completed CIP 11-127 and CIP 12-127 Street Improvements – Various Locations in February 2014. Impacts: The project consisted of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and grade adjustments for drainage correction distributed among 34 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree replacement, and street signage. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed CIP 13-127 Street Improvements – Various Locations in December 2014. Impacts: The project consists of performing pavement rehabilitation of a number of streets at various locations throughout the City. The Work performed included grind and overlay of asphalt and concrete pavement, slurry seal, spot repairs, and improvements for drainage correction distributed among 20 streets. Work also included tree removal, sidewalk reconstruction, installation of new infiltration basins, and replacement/adjustment of traffic striping, tree removals for drainage correction measures, and additional bike road repairs. This project met the goal of providing more livable, sustainable beach city and top management priority of meeting street paving program goals. Success: Completed construction for CIP 13-401 Sewer Improvements – Various Locations Impacts: This project rehabilitated and or reconstructed segments of deteriorated or damaged sewer pipes at various locations. The project included replacing existing sewer manholes as well as the construction of new manholes to allow sewer crew access for routine sewer cleaning and maintenance. The project also included implementing a sewer repair lining system for approximately 4,000 linear feet of our sewer system. The extension of an existing reclaimed water main on Herondo Street to Hermosa Avenue was added to the project. The extension was for approximately 775 feet, plus an additional distance on Hermosa Avenue to connect with the medians the City of Redondo Beach is renovating. Met goal of providing more livable, sustainable beach city and top priority of improving the City’s sewer system. Reducing and ultimately eliminating any future sewer spills is a State mandate and the goal of the City of Hermosa Beach. Success: Filled City Yard Crew Leader 4 year vacancy Impacts: Productivity and assistance in management Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 36 Success: Temporarily filled vacant maintenance positions due to promotions and retirements Impacts: Sustain productivity Success: Installed compactor for Lot A including all related utilities and fence. Removed old trash enclosure, paved area and adjusted parking layout. Impacts: Cleaned Lot A appearance, removed problem with foul smell in the Downtown area and increased parking by 4 additional spaces. Related to fulfilling Economic Development goals and more sustainable and livable city. Success: Completed South Park new office construction for the Hermosa Beach School district including constructing a restroom separation in women’s restroom. Impacts: Helped school district with space problem. Met high priority of ‘Schools Stragegy and Specific Actions: Support for Top Quality Schools’. Success: Coordinated hazardous waste, shred day and composting events Impacts: Community values, met goal of more sustainable and livable city. Success: Completed new office construction at Community Service building for new manager, renovated restroom and stairway. Impacts: Facilitated a new position work area which facilitates in the City in providing high performing 1st class services. Success: Ordered and installed new PD generator, relocated and built new enclosure. Impacts: Allows PD to continue to function with power outage and meets goal of ‘Commitment to a Safe Community’. Success: Installed new security lights on Plaza Impacts: Increases safety and meets goal of ‘Commitment to Safe Community’. Success: Upgraded all Plaza Lights to LED Impacts: Reduces energy usage and carbon output and contributes to meeting high priority policy agenda of carbon neutrality. Performance Report 2014 – 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Draft 7/14/15 Project 150636 37 Success: Revised storm drain cleaning contract. Completed bid process for new contract Impacts: Ensures compliance with MS4 clean water permit which meets goal of ‘More Livable, Sustainable Beach City’. Success: Replaced gym scoreboard with new remote wireless scoreboard. Impacts: Providing community and basketball league a wireless scoreboard system and meet goal of ‘More Livable, Sustainable City’. Success: Revised elevator contract and completed bid process for 3 year contract Impacts: Assure safe reliable elevator service and provides for meeting goal of high performing city providing 1st class service. Success: Coordinated emergency sewer repairs at on Oak Street that affected trailer park sewer usage. Coordinated emergency sewer repairs at 9th and Ardmore Ave. Impacts: Allowed residents sanitary convenience and meets goal of providing 1st class services. Success: Installed new doors and hardware at Pier restrooms at the beach. Impacts: Helps provide 1st class services and maintain beach lifestyle. STRATEGIC PLAN 2015 2020 2030 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail: sumekassoc@gmail.com Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 Table of Contents Strategic Planning for the City of Hermosa Beach 1 Hermosa Beach Vision 2030 3 Hermosa Beach Municipal Government: Mission 8 City of Hermosa Beach Plan 2015 – 2020 13 City of Hermosa Beach Action Agenda 2015 32 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in writing. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 1 STRATEGIC PLANNING FOR THE CITY OF HERMOSA BEACH Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 2 Strategic Planning Model for the City of Hermosa Beach Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome-base objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Council, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 3 HERMOSA BEACH VISION 2030 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 4 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! (1) Our Hometown Spirit, (2) Our Beach Life Style, (3) Our Eclectic Downtown, (4) Our Vibrant Entry Corridors (5) Our Leadership in Environmental Sustainability, (6) MAKES US DIFFERENT AND SETS US APART. Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 5 Hermosa Beach Vision 2030 PRINCIPLE 1 THE BEST LITTLE BEACH CITY Means 1. Appreciation of diverse, contrasting, relaxed life styles 2. Small, compact city distinct from others 3. Pacific Ocean and our beach serving as the focal point of Hermosa Beach 4. Preservation and celebrating the history, architectural diverse heritage of Hermosa Beach 5. Diverse housing options 6. All feeling welcome in our community 7. Top quality, small hotel(s) and retail for our visitors 8. Place for innovators, champions, and iconoclasts to enjoy life and excel PRINCIPLE 2 HOMETOWN SPIRIT Means 1. All generations feel at home and bring energy to our community 2. Neighborhood schools providing top quality, nationally recognized educational programs and support by the community 3. Residents and community base belong to, are engaged in volunteering and contribute to our community 4. Locally owned businesses participate in and contribute to our community 5. Residents feeling and being safe at home and throughout the city 6. Residents knowing and helping their neighbor 7. Small locally owned commercial areas serving the neighborhood and visitors 8. Great place for raising a family Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 6 PRINCIPLE 3 BEACH LIFE STYLE Means 1. Casual life style: flip flops, shorts 2. Residents and visitors value our beach 3. Emphasis on outdoor healthy living and activities 4. Clean beach, clean ocean 5. Strong community events and festivals: some for our residents and some drawing visitors 6. Easy, convenient beach access for all 7. Enjoying the ocean, playing volleyball, surfing and athletic activities, walking on our beach 8. The Strand: walk, bike and enjoying the sunset 9. Opportunities to meet people, to socialize with diverse people PRINCIPLE 4 ECLECTIC DOWNTOWN Means 1. Unique, locally owned retail shops offering a variety of products 2. Well maintained, artistic, attractive public spaces 3. Downtown as a community focal point and destination – near our beach 4. Pedestrian friendly and walkable area 5. Increased day time commercial population 6. Civic Complex and Pier Plaza are defining anchors for Downtown 7. Locally owned quality dining and entertainment venues Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 7 PRINCIPLE 5 VIBRANT ENTRY CORRIDORS Means 1. Well designed commercial centers with viable businesses serving the needs of residents and drawing others to Hermosa Beach 2. Attractive, well maintained entrances, streetscapes and medians that signify that you are in Hermosa Beach 3. Expanded commercial tax base 4. Professional and small business office spaces 5. Positive environment for business investment along the corridors PRINCIPLE 6 LEADERSHIP IN ENVIRONMENTAL SUSTAINABILITY Means 1. Stewardship of natural resources: beach and living environment 2. Use of alternative energy sources within the City 3. Reduced dependence upon the automobile through the use of alternative transportation modes 4. Bike lanes and sidewalks connecting community destinations 5. Water conservation and reuse throughout the city 6. Leading edge achieving in carbon neutrality for the municipality and community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 8 HERMOSA BEACH MUNICIPAL GOVERNMENT: MISSION Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 9 Hermosa Beach Municipal Government: Our Mission The mission of the HERMOSA BEACH MUNICIPAL GOVERNMENT is to Be Financially, (1) Environmentally (2) Responsible to Govern the Community (3) and to Provide 1st Class Municipal Services (4) in a Customer Friendly Manner. (5) through Valued Employees and Volunteers. (6) Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 10 Hermosa Beach Municipal Corporation Our Mission PRINCIPLE 1 BE FINANCIALLY RESPONSIBLE Means 1. Delivering city services in the most cost effective and efficient manner 2. Investing in the maintenance and upgrade of City facilities and infrastructure 3. Develop a balanced budget based upon direction and guideline from City Council 4. Maintaining a useful, accurate financial reporting system that allows for appropriate checks and balances 5. Overseeing financial condition and processes 6. Maintaining financial reserves consistent with City policies and national standards 7. Providing residents and businesses service value for their tax dollars and fees PRINCIPLE 2 BE ENVIRONMENTALLY RESPONSIBLE Means 1. Incorporate environmental sustainability principles in city decisions, budgets, facilities and plans 2. Educate the community on environmental issues and the impacts of their daily decisions on the environment 3. Reduce the carbon footprint and become carbon neutral as a municipal corporation 4. Conserve the use of natural resources: energy and water 5. Plan for resilient responses to the impacts of climate changes 6. Monitor the condition of the environment and evaluating the impacts of City decisions and actions 7. Evaluate the environmental return on City investments and decisions Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 11 PRINCIPLE 3 GOVERN THE COMMUNITY Means 1. Develop, adopt laws, policies and plans 2. Determine the vision, mission, goals and plans for the City 3. Maintain a transparent City government and governance process 4. Inform the community in a timely manner 5. Engage the community in the governance process through boards, commissions and committees; public hearings; community meetings 6. Act with civility and respect for each other, City staff, public and others 7. Respect the rule of law 8. Act in a fair and impartial manner acting without favoritism 9. Conduct self in an ethical manner avoiding conflicts of interests and negative perceptions 10. Make decisions that are in the best interests of the community as a whole 11. Seek input from the community prior to making a decision 12. Represent the municipal corporation to others PRINCIPLE 4 PROVIDE 1ST CLASS MUNICIPAL SERVICES Means 1. Defining and prioritizing City services and levels of service 2. Listening to and understanding the needs of City residents and businesses 3. Looking for ways to improve service delivery or to increase productivity through innovative process 4. Evaluating the individual performance with accountability for the results 5. Measuring City and department services through performance benchmarks and metrics with accountability 6. Knowing and applying "best practices" to the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 12 PRINCIPLE 5 CUSTOMER FRIENDLY MANNER Means 1. Looking for ways to say "yes"; when having to say "no", helping the customer to understand 2. Evaluating level of customer satisfaction 3. Smile 4. Listening to and knowing your customer 5. Presenting a positive image for the City PRINCIPLE 6 VALUED EMPLOYEE AND VOLUNTEERS Means 1. Maintain compensation policy based upon balancing market, performance and the community’s total cost of government 2. Valuing and recognizing the contribution and performance of volunteers and employees 3. Maintaining a positive work environment that encourages a sense of purpose, autonomy and fun 4. City is a Team 5. Hiring and retaining a top quality City workforce and volunteers 6. Defining individual performance expectations and standards linked to compensation for employees Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 13 CITY OF HERMOSA BEACH PLAN 2015 – 2020 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 14 City of Hermosa Beach Goals 2020 Commitment to a Safe Community Financially Sound City Government High Performing City Providing 1st Class Services More Livable, Sustainable Beach City Enhanced Economic Development Through Revitalized Downtown and Entry Corridors Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 15 Goal 1 Commitment To A Safe Community OBJECTIVES 1. Provide a timely response to achieve positive outcomes for emergency calls for service 2. Have one of the lowest crime rate: 2% targeted crime rate reduction 3. Enforce consistently City codes, ordinances and CUP’s 4. Have people feeling safe: any place, any time of day 5. Balance community safety with the interests of an active community 6. Work in partnership with residents and businesses to create a “safe community” 7. Strengthen the working relationship between the Police and the community VALUE TO RESIDENTS 1. Safe community for family members: all generations 2. Feeling safe and secure at hotels and in the community 3. Protection of home and property values 4. Safe community events and festivals 5. Timely response to all emergency calls for service Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 16 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Having safe 4th of July and major events 2. Late night behaviors and criminal activities 3. Increasing homeless population – pushed out of Los Angeles 4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness 5. Developing research capacity to use data to shape and refine City deployment and investigative actions 6. Fluctuating seasonal/weekly/calendar sensitive deployment 7. Consistency: City ordinances and City enforcement – actions, resources, “waivers” 8. Working with businesses and residents 9. Connecting with the Hermosa Beach community 10. Community demand for transparency LONG TERM CHALLENGES AND OPPORTUNITIES 1. Developing innovative programs to create a safe community 2. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues 3. Environmental and building designs for safety 4. Police use of cameras including guidelines and storage/retrieval 5. Intercity collaboration on public safety services, facilities, programs Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 17 POLICY ACTIONS 2015 PRIORITY 1. Community Policing Action Plan Top Priority 2. Homeless Strategy and Action Plan High Priority 3. Body Cameras MANAGEMENT ACTIONS 2015 PRIORITY 1. Late Night Action Plan Top Priority 2. Public Safety Service and Staffing Study High Priority 3. Construction Fences – Appearance and Personal Injury MANAGEMENT IN PROGRESS 2015 1. Nixie Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 18 MAJOR PROJECTS 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) ON THE HORIZON 2016 – 2020 1. Fire Department Accreditation (2018) 2. Youth Police Program: Development 3. Traffic Calming Plan/Process: Evaluation, Direction on Standards and Criteria, Funding 4. Opticom System for Traffic Control Devices: Direction, Funding 5. Fire Collaboration/Consolidation: Report with Options, Direction 6. Bike Safety Plan: Evaluation, Direction, City Actions (East-West) 7. City/Los Angeles County/South bay COG Task Force on Homeless Populations, Veterans 8. Crime Prevention through Environmental Design: Lighting Plaza/Parking Lots/Laredo Plaza 9. Bikes on Strand – Parking and Speeding: Direction, code Clarification, Resources 10. Commercial Use of Beach Policy/Regulations: Direction, Code Clarification, Resources 11. Code Enforcement Policy: Direction, Level of Enforcement A. Bikes on Strand: Parking and Speeding B. Stealing Recyclables C. Street Peddlers Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 19 Goal 2 Financially Sound City Government OBJECTIVES 1. Partner with others for reduced service costs 2. Invest in City infrastructure and community opportunities 3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community 4. Leverage City resources through outside funding sources, including grants and strategic use debt 5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues 6. Achieve “Municipal Carbon Neutral” goal VALUE TO RESIDENTS 1. City acting as responsible steward of the City's resources 2. Value for their tax dollars and fees 3. Keeping Hermosa Beach an affordable place to live 4. City service delivered in an efficient manner 5. City working with others to improve service delivery or expand resources Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 20 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Payment of oil liability and informing residents 2. Funding to address aging infrastructure and facility needing maintenance and replacement 3. Costs of long-term employee obligations: pensions, OPEB 4. Developing fees based on users covering the costs of service delivery 5. Valuing, recruiting and retaining quality City employees 6. Leveraging City resources through grants and partnerships 7. Increasing workload and limited organization capacity LONG TERM CHALLENGES AND OPPORTUNITIES 1. Determining City policy on how to pay for City services 2. Helping residents to understand and appreciate City finances, services and value 3. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects 4. Developing innovative approaches to City service delivery 5. Paying for carbon offsets 6. Staffing and organizational capacity with increasing service demands 7. Increased competition and competing interests for limited grant Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 21 POLICY ACTIONS 2015 PRIORITY 1. Long Term Financial Plan (linked to City Top Priority Infrastructure and Facilities Needs) and Debt Policies 2. Street Program Funding for Catch Up and Top Priority Ongoing Maintenance 3. Compensation Policy and Labor Contracts High Priority 4. Sewer Replacement Program and Fee MANAGEMENT ACTIONS 2015 PRIORITY 1. Priority Based Budgeting High Priority 2. Parking Meters Phase 1 and 2 High Priority 3. User Fee Study (5 years) MANAGEMENT IN PROGRESS 2015 1. Storm Water Plan: Development 2. Eden Systems Purchase Orders for All Departments 3. Oil Settlement: Bond Issuance 4. e Meeting/Paperless Agenda: Boards and Commissions 5. PERS Review Annual Update 6. Online Parking Permits 7. Health Insurance Modifications 8. Priority Based Budgeting Update MANAGEMENT IN PROGRESS 2015 (Continued) 9. Fiscal Health: Live Model 10. Five Year Financial Plan/Fiscal Model: Annual Update 11. Vehicle Replacement: Update Report 12. Sewer Upgrade: Bond Issuance 13. E-payables Implementation 14. New Animal License System 15. Demand Based Pricing Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment ON THE HORIZON 2016 – 2020 1. Online Convenience Fee: Policy 2. Citywide Document Imaging: Direction, Funding 3. Prohibiting Organizations, Non Profits Using Funds Raised at City Public Properties 4. Grants Opportunities: Assessment, RFP 5. Mayor and City Council Compensation: Study with Options, Direction, Funding 6. National Citizen Survey: Direction, Funding 7. Events Policy and Fees/Waivers: Evaluation, Policy Direction 8. Departmental Cost Reduction Plan: Evaluation, Report with Recommendations, Direction 9. Utility User Tax: Evaluation, Policy Direction 10. City Liability Insurance Limits Policy: Events/Contractors, Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 22 Goal 3 High Performing City Providing 1st Class Services OBJECTIVES 1. Upgrade City facilities 2. Upgrade City infrastructure: streets, sidewalks, sewer collection system 3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community 4. Easier access and tracking to City services and service request through technology and improved processes 5. Develop City organization culture that practices “High Performance Organization” principles and accountability 6. Mutual trust and respect among elected officials, management/staff, and community VALUE TO RESIDENTS 1. Service value for tax dollars and fees 2. Convenience through easier access to information and services through the Internet 3. City employees sensitive to the needs and feeling of you as a customer 4. Reliable delivering of City service 5. Timely response to a call for service 6. Consistent response for the City Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 23 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Staff capacity and morale vs. increasing demands for services 2. Timing and funding for City facilities improvements 3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center 4. Aging City infrastructure and buildings needing major maintenance and repair 5. Creating a City organization that supports opportunities for employees to excel and grow LONG TERM CHALLENGES AND OPPORTUNITIES 1. Cost and funding of technology upgrades 2. Employee expectations for salaries and benefits 3. Retaining top quality employees 4. Limited promotional opportunities 5. Effectively, appropriately engaging residents in policy development 6. Communicating and engaging community stakeholders 7. Working with other governmental partners on infrastructure and service delivery 8. Aging City workforce and succession 9. Building trust with the Hermosa Beach community Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 24 POLICY ACTIONS 2015 PRIORITY 1. Comprehensive City Facilities Plan High Priority 2. Corporate Communications Plan 3. City Yard MANAGEMENT ACTIONS 2015 PRIORITY 1. Fire/Police Temporary Location Top Priority MANAGEMENT IN PROGRESS 2015 1. Street Paving Program: Update Report 2. CNG Fueling Options Report 3. City Yard Renovation/Toxic Concern Mitigation 4. Sewer Hydro Jetting Contract 5. Council Cameras 6. Solid Waste Collection: Update Report 7. Employee Appreciation Program: Enhancements 8. High Performance Organization: Developments, Improvements 9. Land and Asset Management Software 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition MAJOR PROJECTS 2015 1. Street Improvements (CIP 14-128) Projects 2. Street Sharrows (CIP 14-168) ON THE HORIZON 2016 – 2020 1. Succession Planning and Process 2. Code of Ethics: Development 3. Training for Council Candidates: Development 4. Trash Enclosures: Long Term Direction 5. Parking at City Hall: Evaluation, Direction, Funding 6. Parks Management Plan (including Watering) 7. Community Decision Making Tool: Use in Decision Making and Policy Development 8. National Citizen Survey: Direction, Funding 9. Senior Center Board: Evaluation, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 25 Goal 4 More Livable, Sustainable Beach City OBJECTIVES 1. Enhance creative ways for the City to support school and build community understanding of school finance needs 2. Preserve and enhance small town, neighborhood character 3. Upgrade outdoor recreation facilities and activities 4. Calmer, safer late night Downtown 5. Improve access and mobility for pedestrians, bicycles and other forms of transportation 6. Adaptive, resilient community to sea level rise VALUE TO RESIDENTS 1. More reasons to live in Hermosa Beach 2. Feeling and being safe anywhere, any time of day 3. Protection of property and home values 4. Green City acting as a responsible environmental steward 5. Choices of quality homes for ownership or rental 6. More opportunities for leisure activities close to home Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 26 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Increasing public transportation options and utilization 2. City resources limitation 3. Growing senior and ADA population with growing service needs and expectations 4. Effectively handling problems associated with late night life 5. Traffic volume and flow, and street capacity especially around school sites 6. Impact of climate change, including sea level rise LONG TERM CHALLENGES AND OPPORTUNITIES 1. Defining "carbon neutral" and the responsibilities of the City, businesses and residents 2. Loss of historically significant buildings 3. Green initiative to produce energy and increase energy efficiently 4. Developing potential partnerships 5. Using the Community Decision Tool in policy development and decision making 6. Competing priorities for attention and funding 7. Resistance to change in the community and among residents 8. Changing recreational patterns among different family generations Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 27 POLICY ACTIONS 2015 PRIORITY 1. Before/After School Program High Priority 2. Water: Policy Direction High Priority 3. South Park Phase 2 High Priority 4. Citywide Identity on Streets, Gateways and Signs MANAGEMENT ACTIONS 2015 PRIORITY 1. 8th Street Sidewalk Top Priority 2. General Plan/Local Coastal Program – Top Priority Blueprint for a Low Carbon Future 3. Municipal Carbon Neutral Plan: Top Priority Implementation 4. Library Plan High Priority 5. Community Theater High Priority MANAGEMENT IN PROGRESS 2015 1. AES Rebuild Intervener Site Reuse 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend MAJOR PROJECTS 2015 1. Citywide Conservation Upgrades (LED Lights) (CIP 13- 656) 2. South Park Project Phase I 3. Valley Park Playground Resurface/Renovation 4. Surf Legends Memorial Project (CIP 12-661) 5. Protective Bollards on Strand (CIP 14-163) 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 28 ON THE HORIZON 2016 – 2020 1. Bike Sharing: Direction 2. Local Public Transit System for Residents, Events and School 3. Gould Avenue Street Improvements: Funding 4. School Site Traffic Study: Direction 5. Community Choice Aggregation 6. Municipal Solar Project (Demonstration) 7. Bike Path Master Plan/Improvements: Project Priority, Funding 8. Family Friendly Community – Beach, Parks and Events: Evaluation, Goals/Desired Outcomes, Direction, City Actions, Funding 9. Community Events Policy and Management: Inventory, Guidelines, City Coordination, Direction, Action Plan 10. Electric Vehicle Car Pool/Employee Commute Incentives: Direction 11. Parks Master Plan: Update 12. Public Transportation Community Dialog: Process Design, Community Involvement, Direction, Funding (including Shuttles, Buses, Taxi, etc.) 13. Historic Preservation: Evaluation, goals/Desired Outcomes, Policy Direction, City Actions 14. Short Term Rental: Problem Analysis, Goals/Desired Outcomes, Policy Direction, City Regulations, Enforcement Mechanism 15. The Strand: 10th and 14th Upgrade: Concrete/Stamped Concrete, Evaluation, Direction 16. 11th Street/Lot “A”: Guidelines, Negotiation with Developer 17. Community Decision Making Tool: Degree of Use, Community Involvement 18. City Electric Vehicle Fleet Policy: Direction, Funding 19. Single Use Bag Policy: Direction 20. Free Parking for Electric Vehicles: Permanent Evaluation, Direction 21. Community Solar Energy: Evaluation, Funding 22. Green Business and Job Development: Goals/ Desired Outcomes, Policy Direction, City Role, City Actions 23. Comprehensive Beach Use Policy: Evaluation, Report with Options, Direction Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 29 Goal 5 Enhanced Economic Development Through Revitalized Downtown And Entry Corridors OBJECTIVES 1. Increase day time “foot traffic” in Downtown 2. Provide flexible parking that support economic development goal and projects 3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses 4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May) 5. Stimulate economic development opportunities on vacant and under utilized property 6. Increase green/high technology businesses in Hermosa Beach VALUE TO RESIDENTS 1. Protection/enhancement of property values 2. Private sector investing in upgrading Hermosa Beach 3. More quality restaurant and retail choices within the City 4. Attractive community that you call home 5. Alternative housing choices beyond single family homes 6. More reasons to go enjoy a revitalized Downtown Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 30 SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Convenient, safe, easy to use and adequate supply parking 2. Funding for redeveloping Pacific Coast Highway/Aviation corridors 3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach 4. Paring requirements and enforcement mechanism 5. Defining the City's role in economic growth and community redevelopment 6. City working with all Hermosa Beach businesses LONG TERM CHALLENGES AND OPPORTUNITIES 1. Working with Coastal Commission 2. Working with property owners and businesses 3. Competition from neighboring cities: hotel, retail, restaurants, and entertainment 4. Few funding options for redevelopment – EIFD 5. Increasing business investment during the economic recovery Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 31 POLICY ACTIONS 2015 PRIORITY 1. Downtown Revitalization Strategy Top Priority 2. Pacific Coast Highway/Aviation Avenue Top Priority Mobility/Improvement Project 3. Hotel Development Top Priority 4. Parking Meters Phase III – Remaining Coin Street Meter Upgrades – Yellow Posted MANAGEMENT ACTIONS 2015 PRIORITY 1. Trans Pacific Fiber Optic Cable High Priority 2. Skecher Development MANAGEMENT IN PROGRESS 2015 1. Parking Phase 1: Commercial Zone Smart Parking Purchase 2. Development Process – One Stop Shop: Development 3. Citywide Filming Strategy 4. Parking Phase 2: Multi Space Meter Pay Station MAJOR PROJECTS 2015 1. String Lights on Pier Plaza 2. Signage at Parking Structure 3. Plaza Granite Cubes and Tile Removal ON THE HORIZON 2015 – 2020 1. Tourism Business Improvement District (BID) 2. Hope Chapel Development 3. Business Retention/Growth Visitation Program 4. Family Friendly Entertainment and Business Opportunities: Policy 5. Parking Phase 3: Citywide Smart Parking Meters 6. Retail and Restaurant Development Strategy Zoning Changes 7. Cypress Avenue District: Zoning Direction 8. Family Friendly Downtown Plan: Goals/Desired Outcomes, Direction, City Actions 9. Parking for Bikes: Problem Analysis, Goals/Desired Outcomes, Direction, City Actions, No Parking on the Strand, Prohibition on Poles and Fences 10. Economic Investment Opportunities Related to Carbon Neutral Strategy: Funding 11. Signage Policy and Enforcement: Direction 12. City Economic Development: Performance Audit, Report with Options, Policy Direction, Tool Kit, Funding Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 32 CITY OF HERMOSA BEACH ACTION AGENDA 2015 Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 33 City of Hermosa Beach Policy Agenda 2015 TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 34 City of Hermosa Beach Management Agenda 2015 TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phase 1 and 2 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 35 City of Hermosa Beach Management in Progress 2015 Nixie Communications Plan for Internal and External Use Community Risk Assessment: Mapping; Risk Analysis Downtown Police Unit: Full Time Officer Community Police Academy: 1st Class Emergency Operations Plan: Update and Training Fireground Survival (FGS) Training Program Police Open House Pizza with Police Ambulance Operator Program: Agreement with Manhattan Beach Fire Department Full Time Employee for Ambulance Operator Program Fire Wellness – Fitness Initiative Program Crime Analysis: Refinement Volunteer Police Program: Recruitment Emergency Operations Center: Design, Construction Funding Detective Case Management: Review 1736 House: Direction Neighborhood Watch and VIP Program: Expansion Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 36 Multi Hazards Mitigation Plan: Development Fire/EMS Standards of Coverage: Funding Police Community Calendar: Development Police Officer Recruitment and Hiring Sex Crimes, Violence, Trafficking Storm Water Plan: Development Eden Systems Purchase Orders for All Departments Oil Settlement: Bond Issuance e Meeting/Paperless Agenda: Boards and Commissions OPEB Analysis/PERS Review Annual Update Online Parking Permits Health Insurance Modifications Priority Based Budgeting Update Fiscal Health: Live Model Five Year Financial Plan/Fiscal Model: Annual Update Vehicle Replacement: Update Report Sewer Upgrade: Bond Issuance E-payables Implementation New Animal License System Demand Based Pricing Parking: Implementation Theater Rental: Evaluation, Policy Direction Liability Insurance Program for Contract Class Instructors Oil Debt Payment Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 37 Street Paving Program: Update Report CNG Fueling Options Report City Yard Renovation/Toxic Concern Mitigation Sewer Hydro Jetting Contract Council Cameras Solid Waste Collection: Update Report Employee Appreciation Program: Enhancements Land and Asset Management Software New Training System for Part-Time Employees Part-Time Employee Recognition AES Rebuild Intervener Site Reuse Special Olympics: Direction 4th of July Regular Holiday Weekend Parking Phase 1: Commercial Zone Smart Parking Purchase Development Process – One Stop Shop: Development Citywide Filming Strategy Parking Phase 2: Multi Space Meter Pay Station Strategic Plan: 2015 – 2020 – 2030/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150806 38 City of Hermosa Beach Major Projects 2015 Police Training Facility, including Firing Range Fire Training Tower (CIP 14-632) Street Improvements (CIP 14-128) Projects Street Sharrows (CIP 14-168) Citywide Conservation Upgrades (LED Lights) (CIP 13-656) South Park Project Phase I Valley Park Playground Resurface/Renovation Surf Legends Memorial Project (CIP 12-661) Protective Bollards on Strand (CIP 14-163) Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) Outdoor Kiosks: Beach, South Park, Valley Park String Lights on Pier Plaza Signage at Parking Structure Plaza Granite Cubes and Tile Removal Action Agenda 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 1 Hermosa Beach Vision 2030 HERMOSA BEACH 2030 is The Best Little Beach City! Our Hometown Spirit, Our Beach Life Style, Our Eclectic Downtown, Our Vibrant Entry Corridors Our Commitment to Environmental Sustainability, MAKES US DIFFERENT AND SETS US APART. Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 2 City of Hermosa Beach Policy Agenda 2015 Targets for Action TOP PRIORITY Long Term Financial Plan (linked to City Infrastructure and Facilities Needs) and Debt Policies Downtown Revitalization Strategy Community Policing Action Plan Street Program Funding for Catch Up and Ongoing Maintenance Pacific Coast Highway/Aviation Avenue Mobility/Improvement Project Hotel Development HIGH PRIORITY Before/After School Program Water: Policy Direction Compensation Policy and Labor Contracts South Park Phase 2 Comprehensive City Facilities Plan Homeless Strategy and Action Plan Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 3 City of Hermosa Beach Management Agenda 2015 Targets for Action TOP PRIORITY Fire/Police Temporary Location 8th Street Sidewalk General Plan/Local Coastal Program – Blueprint for a Low Carbon Future Late Night Action Plan Municipal Carbon Neutral Plan HIGH PRIORITY Priority Based Budgeting Library Plan Community Theater Parking Meters Phases 1, 2, and 3 Trans Pacific Fiber Optic Cable Public Safety Service and Staffing Study Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 4 City of Hermosa Beach Management in Progress 2015 1. Nixle Communications Plan for Internal and External Use 2. Community Risk Assessment: Mapping; Risk Analysis 3. Downtown Police Unit: Full Time Officer 4. Community Police Academy: 1st Class 5. Emergency Operations Plan: Update and Training 6. Fireground Survival (FGS) Training Program 7. Police Open House 8. Pizza with Police 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 10. Full Time Employee for Ambulance Operator Program 11. Fire Wellness – Fitness Initiative Program 12. Crime Analysis: Refinement 13. Volunteer Police Program: Recruitment 14. Emergency Operations Center: Design, Construction Funding 15. Detective Case Management: Review 16. 1736 House: Direction 17. Neighborhood Watch and VIP Program: Expansion 18. Multi Hazards Mitigation Plan: Development 19. Fire/EMS Standards of Coverage: Funding 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring 22. Sex Crimes, Violence, Trafficking 23. Storm Water Plan: Development 24. Eden Systems Purchase Orders for All Departments 25. Oil Settlement: Bond Issuance 26. e Meeting/Paperless Agenda: Boards and Commissions Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 5 27. OPEB Analysis/PERS Review Annual Update 28. Online Parking Permits 29. Health Insurance Modifications 30. Priority Based Budgeting Update 31. Fiscal Health: Live Model 32. Five Year Financial Plan/Fiscal Model: Annual Update 33. Vehicle Replacement: Update Report 34. Sewer Upgrade: Bond Issuance 35. E-payables Implementation 36. New Animal License System 37. Demand-Based Rate Parking: Implementation 38. Theater Rental: Evaluation, Policy Direction 39. Liability Insurance Program for Contract Class Instructors 40. Oil Debt Payment 41. Street Paving Program: Update Report 42. CNG Fueling Options Report 43. City Yard Renovation/Toxic Concern Mitigation 44. Sewer Hydro Jetting Contract 45. Council Chamber Cameras 46. Solid Waste Collection: Update Report 47. Employee Appreciation Program: Enhancements 48. Land and Asset Management Software 49. New Training System for Part-Time Employees 50. Part-Time Employee Recognition 51. AES Rebuild Intervener Site Reuse 52. Special Olympics: Direction 53. 4th of July Regular Holiday Weekend 54. Parking Upgrades Phase 1: Commercial Zone Smart Parking Meter Purchase 55. Development Process – One Stop Shop: Development 56. Citywide Filming Strategy 57. Parking Upgrades Phase 2: Multi Space Meter Pay Stations Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 6 City of Hermosa Beach Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) 3. Street Improvements (CIP 14-128) Projects 4. Street Sharrows (CIP 14-168) 5. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 6. South Park Project Phase I 7. Valley Park Playground Resurface/Renovation 8. Surf Legends Memorial Project (CIP 12-661) 9. Protective Bollards on Strand (CIP 14-163) 10. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 11. Outdoor Kiosks A. Beach B. South Park C. Valley Park 12. String Lights on Pier Plaza 13. Signage at Parking Structure 14. Plaza Granite Cubes and Tile Removal Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 7 City of Hermosa Beach Action Outlines 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 8 GOAL 1 COMMITMENT TO A SAFE COMMUNITY ACTION: COMMUNITY POLICING ACTION PLAN PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Meeting with Neighborhood Watch Captains 2. Initiate Foot Patrol 3. Establish Community Outreach Calendar Completed Completed Completed 9/15 10/15 Ongoing 8/15 9/15 Community Police Academy Police Open House “Coffee with a Cop” 4. Create Police – Community Advisory Board 5. First Board Meeting – monthly meeting Responsibility: Police Chief ACTION: HOMELESS STRATEGY AND ACTION PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time City Role Goals/Outcomes Actions “Best Practice” Safe 1. Complete Homeless Count 2. Council Study Session/Update: Discussion, Goals/Outcomes 3. Town Hall: Issues and Information 4. Participate in regional efforts Homes Social Services Mental Health Completed 9/15 2/16 Ongoing Responsibility: City Manager/Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 9 ACTION: BODY CAMERAS PRIORITY Policy Key Issues Activities/Milestones Time Storage Policies Type 1. Complete field test of body cameras 2. Identify and apply funding sources 3. Council Decision: Funding 4. Develop policy guidelines/storage retention 5. Complete RFP 6. Complete Police Officer Training 7. Implement Program Completed 8/15 – 12/15 TBD – 1/16 3/16 6/16 6/16 6/16 Responsibility: Police Chief ACTION: LATE NIGHT ACTION PLAN PRIORITY Mgmt – Top Key Issues Activities/Milestones Time Code Enforcement Downtown Enforcement 1. Implement Reports Ongoing Responsibility: Police Chief ACTION: PUBLIC SAFETY SERVICE AND STAFFING PRIORITY STUDY Mgmt – High Key Issues Activities/Milestones Time 1. Explore options with Manhattan Beach – Performance Standard 2. Complete report 3. Council Briefing 4. Meeting with Fire Personnel 9/15 9/15 10/15 Ongoing Responsibility: Fire Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 10 ACTION: CONSTRUCTION FENCES – APPEARANCE PRIORITY AND PERSONAL INJURY Mgmt Key Issues Activities/Milestones Time Aesthetics Safety 1. Continue enforcement of construction fence 2. Monitor City projects Ongoing Ongoing Responsibility: Public Works Management in Progress 2015 TIME 1. Nixle Communications Plan for Internal and External Use 6/15 2. Community Risk Assessment: Mapping; Risk Analysis 7/15 3. Downtown Police Unit: Full Time Officer 9/15 4. Community Police Academy: 1st Class 9/15 5. Emergency Operations Plan: Update and Training 10/15 6. Fireground Survival (FGS) Training Program 10/15 7. Police Open House 10/15 8. Pizza with Police 11/15 9. Ambulance Operator Program: Agreement with Manhattan Beach Fire Department 12/15 10. Full Time Employee for Ambulance Operator Program 12/15 11. Fire Wellness – Fitness Initiative Program 12/15 12. Crime Analysis: Refinement 12/15 13. Volunteer Police Program: Recruitment 1/16 14. Emergency Operations Center: Design, Construction Funding 1/16 15. Detective Case Management: Review 1/16 16. 1736 House: Direction 1/16 17. Neighborhood Watch and VIP Program: Expansion 2/16 18. Multi Hazards Mitigation Plan: Development 4/16 19. Fire/EMS Standards of Coverage: Funding 6/17 20. Police Community Calendar: Development 21. Police Officer Recruitment and Hiring Ongoing 22. Sex Crimes, Violence, Trafficking Ongoing Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 11 Major Projects 2015 1. Police Training Facility, including Firing Range 2. Fire Training Tower (CIP 14-632) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 12 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT ACTION: LONG TERM FINANCIAL PLAN (LINKED TO PRIORITY CITY INFRASTRUCTURE AND FACILITIES Policy – Top NEEDS) AND DEBT POLICIES Key Issues Activities/Milestones Time 1. Complete City Infrastructure and Facilities Plans 2. Integrate plan, 5 yr. CIP and Fiscal Model 3. Council Midyear Budget 9/15 2/16 2/16 Responsibility: Finance ACTION: STREET PROGRAM FUNDING FOR CATCH UP PRIORITY AND ONGOING MAINTENANCE Policy – Top Key Issues Activities/Milestones Time 1. Review PCI: Goal “81” Rating 2. Prepare report with options and recommendations 3. Council Mid Year Budget: Direction and Funding 4/16 4/16 4/16 Responsibility: Public Works ACTION: COMPENSATION POLICY AND LABOR PRIORITY CONTRACTS Policy – High Key Issues Activities/Milestones Time Policy Direction Salary Percentile 1. Complete negotiations 2. Negotiate contracts (7) 3. Council Decision: Contract Completed 10/15 10/15 Responsibility: Human Resources Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 13 ACTION: SEWER REPLACEMENT PROGRAM AND FEE PRIORITY Policy Key Issues Activities/Milestones Time 1. Council Decision: Fee 2. Develop implementation plan with projects (7 years) 3. Council Presentation: Overview 4. Secure bonds – funding Completed 4/16 4/16 5/16 Responsibility: Public Works ACTION: PRIORITY BASED BUDGETING PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Initial Phase – Fiscal Health, Alignment Service – Revenue 2. Update/revise model (Resource Diagnostic Tool) 3. Council: Use Priority Based Budget Process Completed 2/16 5/16 Responsibility: City Manager ACTION: PARKING METERS PHASE 1 AND 2 PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Pilot Parking Program 2. Phase 1: Commercial Zone (silver post) Street Meter Purchase/Install 3. Council Decision: Phase 2 – Multi Space Meters, Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking Completed Completed 9/15 10/15 10/15 Responsibility: Police Chief Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 14 ACTION: USER FEE STUDY (5 YEARS) PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Hire consultant 2. Complete Study 3. Council Presentation: Study 4. Council Decision: Fee Adjustments 9/15 2/16 4/16 4/16 Responsibility: Finance Management in Progress 2015 TIME 1. Storm Water Plan: Development 6/15 2. Eden Systems Purchase Orders for All Departments 10/15 3. Oil Settlement: Bond Issuance 8/15 4. e Meeting/Paperless Agenda: Boards and Commissions 9/15 5. PERS Review Annual Update 12/15 6. Online Parking Permits 1/16 7. Health Insurance Modifications 1/16 8. Priority Based Budgeting Update 2/16 9. Fiscal Health: Live Model 2/16 10. Five Year Financial Plan/Fiscal Model: Annual Update 4/16 11. Vehicle Replacement: Update Report 4/16 12. Sewer Upgrade: Bond Issuance 4/16 13. E-payables Implementation 6/16 14. New Animal License System 6/16 15. Demand-Based Rate Parking: Implementation 16. Theater Rental: Evaluation, Policy Direction 17. Liability Insurance Program for Contract Class Instructors 18. Oil Debt Payment Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 15 GOAL 3 HIGH PERFORMING CITY PROVIDING 1st CLASS SERVICES ACTION: COMPREHENSIVE CITY FACILITIES PLAN PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Comprehensive City Facilities Plan 2. Council Presentation: Plan, Direction 9/15 12/15 Responsibility: Public Works ACTION: CORPORATE COMMUNICATIONS PLAN PRIORITY Policy Key Issues Activities/Milestones Time Noticing Community 1. Council Decision: Plan 2. Assess plan 3. Council Review: Plan, Action Completed 10/15 10/15 Responsibility: City Manager/Public Information Officer ACTION: CITY YARD PRIORITY Policy Key Issues Activities/Milestones Time 1. Assess current plan for City yard 2. Hire consultant for facility assessment option and site location 3. Complete Assessment Report Ongoing 3/16 9/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 16 ACTION: FIRE/POLICE TEMPORARY LOCATION PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete Plans and Specifications for Demolition of Fire Tower 2. Complete Police – Fire Structural Assessment 3. Council Decision: Contract 4. Staff Relocation 5. Complete Demolition 9/15 9/15 10/15 11/15 2/16 Responsibility: Public Works Management in Progress 2015 TIME 1. Street Paving Program: Update Report 4/16 2. CNG Fueling Options Report 10/15 3. City Yard Renovation/Toxic Concern Mitigation 11/15 4. Sewer Hydro Jetting Contract 3/16 5. Council Chamber Cameras 4/16 6. Solid Waste Collection: Update Report 4/17 7. Employee Appreciation Program: Enhancements Ongoing 8. High Performance Organization: Developments, Improvements Ongoing 9. Land and Asset Management Software System Implementation Ongoing 10. New Training System for Part-Time Employees 11. Part-Time Employee Recognition Major Projects 2015 TIME 1. Street Improvements (CIP 14-128) Projects 10/15 2. Street Sharrows (CIP 14-168) 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 17 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY ACTION: BEFORE/AFTER SCHOOL PROGRAM PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement new partnership 2. Offer Enrichment Program through STAR 3. Assess Community Center Space/Room Availability 4. Council Discussion: Direction 9/15 9/15 2/16 2/16 Responsibility: Recreation ACTION: WATER: POLICY DIRECTION PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Implement water conservation program: City irrigation change, reclaimed water on parks 2. Evaluate option of reclaimed water for Downtown, other major commercial developments Ongoing Ongoing Responsibility: City Manager ACTION: SOUTH PARK PHASE 2 PRIORITY Policy – High Key Issues Activities/Milestones Time 1. Complete Fund Raising Event 2. Work with Stakeholders on Phase 2: Community Garden 3. Develop preliminary design Ongoing 3/16 3/16 Responsibility: Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 18 ACTION: CITYWIDE IDENTITY ON STREETS, PRIORITY GATEWAYS AND SIGNS Policy Key Issues Activities/Milestones Time 1. Council Update/Direction: Streets, Gateways, Direction 11/15 Responsibility: Public Works ACTION: 8TH STREET SIDEWALK PRIORITY Mgmt – Top Key Issues Activities/Milestones Time 1. Complete design 2. Council Presentation/Direction 3. Council Decision: Funding 4. Design 5. Construction 9/15 10/15 2/16 6/16 3/17 Responsibility: Public Works ACTION: GENERAL PLAN/LOCAL COASTAL PROGRAM PRIORITY – BLUEPRINT FOR A LOW CARBON Mgmt – Top FUTURE Key Issues Activities/Milestones Time 1. Land Use/Transportation 2. Release General Plan/EIR Draft 3. Complete Public Review/Workshops 4. Initiate adoption Completed 11/15 1/16 – 2/16 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 19 ACTION: MUNICIPAL CARBON NEUTRAL PLAN: PRIORITY IMPLEMENTATION Mgmt – Top Key Issues Activities/Milestones Time 1. Decision: Community Choice Aggregation Options – Power Purchase Agreement 2. Decision: Solar RFP for Municipal Facilities 3. Develop Employee Commute Reduction Program with Incentives 4. Implement decision making tool – projects and rate of return 11/15 12/15 3/16 Ongoing Responsibility: City Manager ACTION: LIBRARY PLAN PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Complete feasibility assessment with Los Angeles County 2. Integrate with City Facilities Plan 1/16 2/16 Responsibility: City Manager ACTION: COMMUNITY THEATER PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Add Film Festival 2. Explore options with theater seats, partnership 3. Council Decision: Funding, Partnership Completed 1/16 2/16 Responsibility: Recreation Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 20 Management in Progress 2015 TIME 1. AES Rebuild Intervener Site Reuse Ongoing 2. Special Olympics: Direction 3. 4th of July Regular Holiday Weekend Major Projects 2015 TIME 1. Citywide Conservation Upgrades (LED Lights) (CIP 13-656) 7/15 2. South Park Project Phase I 10/15 3. Valley Park Playground Resurface/Renovation 8/15 4. Surf Legends Memorial Project (CIP 12-661) 10/15 5. Protective Bollards on Strand (CIP 14-163) 2/16 6. Clark Field and Lawn Bowling Electrical Design and ADA Access (CIP 14-541) 6/16 7. Outdoor Kiosks A. Beach B. South Park C. Valley Park Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 21 GOAL 5 ENHANCED ECONOMIC DEVELOPMENT THROUGH REVITALIZED DOWNTOWN AND ENTRY CORRIDORS ACTION: DOWNTOWN REVITALIZATION STRATEGY PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Planning Commission Decision: Land Use, Zoning, Plan Implementation 2. Complete RFP for Hermosa Avenue Design Improvement/Pier Plaza Conceptual Design 3. Council Decision: Award Design Contract 10/15 10/15 1/16 Responsibility: Community Development/Public Works/ Economic Development ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY AVENUE MOBILITY/IMPROVEMENT Policy – Top PROJECT Key Issues Activities/Milestones Time 1. Complete Project Study Report (Caltrans) 2. Work with So. Bay COG/Metro (Measure R) on Funding 3. Council Update: Options/Approval 4. Work with stakeholders – initial design 5. Initiate Project Assessment Environment Design 6. Assess funding options/grants for next phase Completed 9/15 10/15 12/15 2/16 Ongoing Responsibility: City Manager/Public Works Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 22 ACTION: HOTEL DEVELOPMENT PRIORITY Policy – Top Key Issues Activities/Milestones Time 1. Ongoing coordination with property owners/developers 2. Strand/Pier Hotel Application Expected 3. Strand/Pier Hotel Draft EIR 10/15 3/16 Responsibility: Community Development ACTION: PARKING METERS PHASE III – REMAINING PRIORITY COIN STREET METER UPGRADES – Policy (YELLOW POSTED) Key Issues Activities/Milestones Time 1. Council Decision: Purchase 12/15 Responsibility: Police Chief ACTION: TRANS PACIFIC FIBER OPTIC CABLE PRIORITY Mgmt – High Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 11/15 2/16 Responsibility: Community Development ACTION: SKECHER DEVELOPMENT PRIORITY Mgmt Key Issues Activities/Milestones Time 1. Draft EIR 2. Council Decision: Project 12/15 3/16 Responsibility: Community Development Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 23 Management in Progress 2015 TIME 1. Development Process – One Stop Shop: Development 2. Citywide Filming Strategy 2/16 3. Parking Phase 2: Multi Space Meter Pay Stations 10/15 Major Projects 2015 TIME 1. String Lights on Pier Plaza 8/15 2. Signage at Parking Structure 8/15 3. Plaza Granite Cubes and Tile Removal 10/15 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 24 City of Hermosa Beach Policy Calendar Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 25 MONTH September 2015 1. Council Decision: Phase 2 – Multi Space Meters 2. Council Presentation: Comprehensive City Facilities Plan, Direction Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 26 MONTH October 2015 1. Council Decision: Fire/Police Temporary Location Contract 2. Council Decision: Compensation Policy and Labor Contracts 3. Council Decision: Mobile Pay Technology 4. Council Decision: Long Term Free/Reduced Parking 5. Council Presentation/Direction: 8th Street Sidewalk Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 27 MONTH November 2015 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 28 MONTH December 2015 1. Council Decision: Parking Meters Phase III – Remaining Coin Street Meter Upgrades Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 29 MONTH January 2016 1. Council Decision: Body Cameras, Funding 2. Council Decision: Downtown Revitalization Strategy, Award Design Contract Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 30 MONTH February 2016 1. Council Decision: Fee Adjustments 2. Council Discussion: Before/After School Program, Direction 3. Council Decision: 8th Street Sidewalk, Funding 4. Council Decision: Community Theater, Funding, Partnership 5. Council Decision: Trans Pacific Fiber Optic Cable, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 31 MONTH March 2016 1. Council Decision: Skecher Development, Project Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 32 MONTH April 2016 1. Council Presentation: Sewer Replacement Program & Fee Overview 2. Council Presentation: User Fee Study (5 years) Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 33 MONTH May 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 34 MONTH June 2016 Action Agenda 2015/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150807 35 MONTH July 2016 Mayor and City Council Governance Guiding Principles, Protocols: Operating Guidelines for City Council and City Manager 2015 Mayor and City Council Mayor, Town Council and Town Manager Hermosa Beach, California August 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 1 City of Hermosa Beach Governance Governance * Republic – elected represent the community * Deliberative Body – working together * Determine policy and make decision – majority decisions * Following the Rules/Process determined by Majority * Respect for the institution, decisions and others Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 2 City of Hermosa Beach Mayor and City Council Governance Topics Topics for Discussion and Direction PRIORITY 1. Roles and Responsibilities, Expectations and Actions: A. Mayor B. Councilmember C. City Manager 3 2. Council Collegiality: Trust, Respect for Difference 3 3. Council Meeting Management 3 4. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority 3 5. Council Directing Individual Staff 3 6. Placing an Item on Council Agenda: New Topic Definition/Guidelines 2 7. Information to Council: Personnel Action – Discipline, Termination, etc. 2 8. Council Discussion: Come Prepared – Homework Done, Focus on Issue, No Attacks/Accusations 2 9. Council Protocols: A. Information Requests B. Citizen Requests C. Research on Topic D. Agenda Process 2 10. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 2 11. Representation of City: A. Mayor B. Council C. City Manager 2 12. Minutes for: A. Council Meetings B. Boards/Commission Meetings 1 13. Authority to Contract for Services or Investigations: Who, Amount 1 14. Council Direction/Decision 1 15. City Staff Reports: Complete, Options, Recommendations, Guidelines 1 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 3 Topics for Discussion and Direction (Continued) PRIORITY 16. Functional Mayor – City Council: Definition 1 17. Notification to Public: Meetings, Hearings, Events 1 18. Closed Session: Guidelines, Public Disclosure 1 19. Council – Commission Joint Meetings: Agenda/Topics/Issues 1 20. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issue 1 21. City Manager’s Authority to Commence Investigation 1 22. Public Disclosure from Closed Sessions 0 23. Council Participation with City Staff/Stakeholders: City Manager Participation 0 24. Policy Discussion/Negotiations/Collaboration vs. Adjudication Process 0 25. Council Notification: Employee Action 0 Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 4 City of Hermosa Beach Mayor Governance Topics Mayor Governance Topics 1. Council Collegiality: Trust, Respect for Difference 2. Council Protocols: E. Information Requests F. Citizen Requests G. Research on Topic H. Agenda Process/Place on Item on the Agenda 3. Council Directing Staff 4. City Representation D. Mayor E. Council F. City Manager 5. Council Agenda vs. Individual Agenda – Priority, Council Majority Direction 6. Information to Mayor – City Council: Personnel Actions 7. Council Meeting Management 8. Council Discussions: Come Prepared, Do Your Homework Done, Focus on Issues, No Attacks/Accusations 9. Roles and Responsibilities, Expectations and Actions: D. Mayor E. Councilmember F. City Manager 10. Study Sessions and Public Hearings: Motions, Staff Direction, Decisions by Majority Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 5 City of Hermosa Beach Other Governance Topics Other Governance Topics 1. Minutes for: C. Council Meetings D. Boards/Commission Meetings 2. Authority to Contract for Services or Investigations 3. Council Direction/Decision 4. City Staff Reports 5. Functional Mayor – City Council: Definition 6. Notification to Public: Meetings, Hearings 7. Closed Session: Guidelines, Public Disclosure 8. Council – Commission Joint Meetings: Agenda/Topics/Issues 9. Consent Calendar vs. Regular Agenda: Overall Criteria for Item, Amount of Contract, Type of Issues 10. City Manager’s Authority to Commence Investigation Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 6 Governance Guiding Principles Mayor and City Council City of Hermosa Beach 1. Respect others as we want to be respected: Councilmember, City Staff and Public. 2. Listen with an open mind to others and strive to understand, before stating an opinion or judging. 3. Respect chain of command by following the adopted protocols and defined roles/responsibilities. 4. Do your homework, come prepared, ask questions ahead of the meeting. 5. Have professional, candid debates and deliberate by focusing the discussion on the issue and data. 6. Work collaboratively as a “City Team”. 7. After a majority vote, agree to disagree move on to the next issue. 8. Represent the Council decisions and policy direction. 9. Focus questions to inform each other, convince a colleague, educate the public. 10. Negotiate with each other; look for ways to common ground and compromise. 11. Be concise in your comments focusing on the issue, avoid redundancy 12. Talk to each other, less to camera 13. Avoid personal attacks and accusations; taking actions personally, polarizing the discussion 14. Support each other Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 7 Mayor and City Council Protocols: Operating Guidelines for City Council and City Manager City of Hermosa Beach Protocol 1 Simple Information Contact Department Director or City Manager. If Department Director is contacted, copy City Manager. Department Head will contact City Manager. Council members should share expectations and your preferred form of communications. Protocol 2 Workload on a Topic Contact City Manager. Council may research a topic and bring information to the City Manager. If research requires more than 1 hour; the topic will be taken to Council for direction. Council can bring up topic during “Other Matters” for direction. Information reports may be shared with Council at the discretion of the City Attorney and City Manager. Protocol 3 Citizen Service Request A. First Contact Refer to City Manager and/or Department Head. Council members should share expectations of further communication on actions or city follow up. B. Unsatisfactory Contact Refer to City Manager. City Manager will inform Council on follow up actions by the City. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 8 Protocol 4 Agenda Process A. Placing an item Contact City Manager Place on “Other Matter” for Council direction. Two Councilmembers will determine the placement on a future Council agenda for initial discussion with brief staff report. (1 page) B. Question on item Contact (email or call) Department Director, with a copy to City Manager. Presentation will incorporate the questions. Information will be shared with all Councilmembers. C. Agenda Preview Identify topics for next Council agenda. Protocol 5 Communications: Council and Staff City Manager will share the same information at the same time with all Councilmembers. City Manager will use Council as a resource. City Council and staff should avoid surprises or last minute items/information. City Manager should inform Councilmember on topic of potential impact. Protocol 6 Employee Contact A. Employee initiated Report contact to City Manager on topics: employment, management or policy direction. Refer employee to supervisor or Department Head. B. Council initiated Social contact only. If a community issue of performance, contact the City Manager and not direct the City employee. Protocol 7 Email Guidelines Communication from Council to Council majority sent to Clerk. For private communications, Council should use phone or personal email address. Avoid “Reply to All”. Use FYI for share information no reply. Hermosa Beach address is a public record. Copyright © 2015: Lyle Sumek Associates, Inc. Project 150637 9 Protocol 8 Staff Reports Link to vision, goals, mission and decision making tools. Review “best practices” from other cities. Provide thorough analysis. Evaluate options and alternatives. Provide a professional recommendation. Frame discussion topic/question. Avoid lobbying through others. Protocol 9 New Ideas Contact City Manager. Protocol 10 Commission Communications Commission communications is through responsible Department Director. Protocol 11 Spokesperson on City Matters Official communication (including press release) through the Public Information Officer; Tested Mayor/Pro Tem. Mayor and City Manager reflect the City Policy. Protocol 12 Performance Problem Go to the City Manger. Avoid discussion at Council meeting Protocol 13 Meeting Management 1. Clarifying the direction from Mayor – City Council summary at the end. 2. Discourage applause, boos or emotional reactions. 3. If large number (10 or more) individuals in audience to speak to Mayor and City Council reduce time limit from 3 minutes to 2 minutes, encourage submission of written materials. 4. Schedule a 3rd Council meeting if needed. 5. Presentation to Council: avoid reading report or overhead. 6. Brief staff/consultant presentation (10 minutes). 7. 1 Minute for announcing events. CITY OF HERMOSA BEACH :: DECISION-MAKING TOOL This decision-making tool is designed to: 1. Enhance the effectiveness and efficiency of our government. 2. Identify & optimize opportunities for residents and businesses to improve our quality of life in Hermosa Beach. 3. Create a culture of innovation, so that our challenges become our opportunities and our opportunities enhance our community brand. 4. Ensure the values & priorities of all residents & business owners are considered during the analysis & deliberation of actions. 5. Deliver transparency to the decision-making process so that the public can make informed decisions. Small Beach Town Healthy Active Lifestyle Economic & Environmental Sustainability Vision & Innovation Safe & Mindful Community Environmentally Conscious Community Business Friendly Community ENVIRONMENTAL IMPACT + 0 - Does it enhance / preserve open space? + 0 - Is it in line with Hermosa Beach’s carbon neutral goal? + 0 - Does it positively affect the health of the community? + 0 - Does it protect Hermosa Beach’s natural resources? + 0 - Does it keep the beach and ocean clean? + 0 - Does it promote walkability/ bikeability? QUALITY OF LIFE IMPACT + 0 - Does it enhance our beach culture? + 0 - Does it enhance outdoor recreation? + 0 - Is it family friendly? + 0 - Does it positively impact the health and safety of residents? + 0 - Does it bring the community together? + 0 - Does it serve the diversity of our population? + 0 - Does it acknowledge our cultural heritage? + 0 - Is it an appropriate scale for Hermosa Beach? + 0 - Is it aesthetically appropriate? + 0 - Is it a complementary use of public and private space? ECONOMIC IMPACT + 0 - Is it business-friendly? + 0 - Does it support our schools? + 0 - Does it improve our infrastructure? + 0 - Does it improve property values? + 0 - Does it promote our Brand? + 0 - Is it entrepreneurial? + 0 - Does it serve the local market? + 0 - Does it reduce cost, waste or reliance on city resources? + 0 - Does it balance public and private interests? + 0 - Does it increase tax and other revenues going to the community? CATALYST FOR INNOVATION Is this a potential catalyst for strategic, transformative and differentiated development, or is this “business as usual”? Will this define and enhance the City brand to attract businesses, investment, tourists and like-minded residents? Will this activate community involvement, participation, and innovation? Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 15-0792 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 10, 2015 COUNCILMEMBERS TUCKER AND DIVIRGILIO REQUEST DEDICATING THE TWO PERCENT INCREASE FROM TRANSIENT OCCUPANCY TAX (TOT) TO BE EXCLUSIVELY USED ON CITY INFRASTRUCTURE UPGRADES ONLY. Hermosa Beach Printed on 11/5/2015Page 1 of 1 powered by Legistar™