The URL can be used to link to this page

Home My WebLink About11-29-2023 - Agenda Pkg - CC Special MeetingWednesday, November 29, 2023 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 City Council Mayor Justin Massey Mayor Pro Tem Dean Francois Councilmembers Rob Saemann Mike Detoy Ray Jackson Special Meeting Agenda - Final Call and Notice of Special Meeting: Facilities Study Session and only those matters set forth on the agenda Executive Team Angela Crespi, Deputy City Manager Viki Copeland, Finance Director Myra Maravilla, City Clerk Paul LeBaron, Chief of Police Joe SanClemente, Public Works Director Carrie Tai, Community Development Director Vanessa Godinez, Human Resources Manager Lisa Nichols, Community Resources Manager City Treasurer Karen Nowicki City Attorney Patrick Donegan Suja Lowenthal, City Manager 1 November 29, 2023City Council Special Meeting Agenda - Final PUBLIC MEETING VIEWING OPTIONS The public may participate via the following: 1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254 2. ZOOM - https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 As a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and are not guaranteed to be technically feasible. Thus, in order to guarantee live-time viewing and/or public participation, members of the public shall attend in Council Chambers or log in via ZOOM. 4. CABLE TV - Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach 5. YOUTUBE - https://www.youtube.com/c/CityofHermosaBeach90254 6. LIVE STREAM - www.hermosabeach.gov and visit the Agendas/Minutes/Videos page If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov and visit the Agendas/Minutes/Video page. Council Chambers WiFi Network ID: CHB-Guest Password: chbguest To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at cityclerk@hermosabeach.gov at least 48 hours before the meeting. Submit Supplemental eComments Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date. Page 2 City of Hermosa Beach Printed on 11/22/2023 2 November 29, 2023City Council Special Meeting Agenda - Final NOTICE OF SPECIAL MEETING AND AGENDA NOTICE IS HEREBY GIVEN, that the Mayor of the City of Hermosa Beach has called a Special Meeting of the City Council to take place on Wednesday, November 29, 2023 at 6:00 p.m. to consider and take action on only those matters set forth on the agenda below. 6:00 PM – FACILITIES STUDY SESSION I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. ANNOUNCEMENTS V. PUBLIC PARTICIPATION The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker and limited to the item listed on this special meeting agenda only. 1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254 2. ZOOM - https://us02web.zoom.us/j/89968207828? pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted. 4. EMAIL - Email comments to cityclerk@hermosabeach.gov by 3:00 p.m. on the meeting date. 5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date. VI. OPENING REMARKS a)REPORT 23-0703 FACILITIES STUDY SESSION (City Manager Suja Lowenthal) Recommendation:Staff recommends City Council: 1. Receive and provide comment on a presentation regarding civic facilities; and 2. Provide direction to staff regarding formation of a civic facilities advisory group. VII. COUNCIL QUESTIONS VIII. PUBLIC PARTICIPATION IX. COUNCIL DISCUSSION X. ADJOURNMENT OF STUDY SESSION Page 3 City of Hermosa Beach Printed on 11/22/2023 3 November 29, 2023City Council Special Meeting Agenda - Final FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: December 12, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting December 26, 2023 - Tuesday - No Meeting (Dark) BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: December 5, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 11, 2023 - Monday - 6:00 PM - Planning Commission Meeting December 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: December 25, 2023 - Monday - Christmas Day January 1, 2024 - Monday - New Year's Day Page 4 City of Hermosa Beach Printed on 11/22/2023 4 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 23-0703 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 29, 2023 FACILITIES STUDY SESSION (City Manager Suja Lowenthal) Recommended Action: Staff recommends City Council: 1.Receive and provide comment on a presentation regarding civic facilities; and 2.Provide direction to staff regarding formation of a civic facilities advisory group. Executive Summary: To address the need to refurbish or replace the City’s aging civic facilities,this study session is intended as an introductory informational workshop that builds on facilities studies and strategic plans completed from 2013 through 2017,to help develop a financing and development plan for a potential civic center revitalization. The study session format will allow staff and an industry professional to cover the City’s current land inventory,identify operational and maintenance issues of the current buildings,review a possible plan of finance for a civic facilities project,outline a plan for project procurement,and provide an opportunity for Councilmembers to consider and ask questions regarding the City’s civic facilities. Background: In addition to streets,sewers,and stormwater systems,civic facilities are an important component of the City’s infrastructure.The City’s facilities were constructed over 70 years ago and are severely aged;their replacement having been deferred for many years.Current and past City Councils have demonstrated a commitment to addressing these needs by making long-term financial planning and review of City infrastructure and facilities a top priority in its Capital Improvement Program (CIP)and strategic planning efforts. Past facility studies were commissioned to assess the structural/seismic conditions (CivilSource Study,2015)and space/operational needs of City buildings (Mary McGrath Architects Assessment, 2016).In parallel with these studies,a facilities workgroup was established comprising of representatives from the departments of Police,Fire,Public Works,Finance,and the City Manager. The workgroup enlisted the services of Mary McGrath Architects to assist in developing a City City of Hermosa Beach Printed on 11/22/2023Page 1 of 5 powered by Legistar™5 Staff Report REPORT 23-0703 The workgroup enlisted the services of Mary McGrath Architects to assist in developing a City Facilities Strategic Plan.This high-level plan looked at:1)Space Needs;2)Facility Improvement/Development Scenarios,and;3)Preliminary Order of Magnitude Costs (range of costs) for the Police and Fire Stations,City Hall,and Public Works Yard facility.The draft plan and development scenarios were reviewed and discussed by City Council at its May 4,2016 facilities study session.The goal of the strategic plan and study session was to guide the community toward a long-term vision for core facilities and help the City Council prioritize and inform capital improvement decisions and potential funding alternatives. Following Council direction,the City issued a Request for Proposals to identify a team qualified to perform a community-wide library services needs assessment in two phases.The first phase of work included conducting a space needs assessment with supporting community outreach,and the second phase of work would include using the identified space needs to develop conceptual plans and related budgets.Griffin Structures,Inc.was selected to perform the work and began Phase 1 in the fall of 2016.The final Library Needs Assessment report was submitted to the City in July 2017. Following completion of a Phase 1 in 2017,Griffin Structures,Inc.and City staff proceeded with development of conceptual site plan options and related budget estimates,which were presented to City Council at its October 4,2017 study session.Ultimately,City Council and the City Manager’s Department opted to hold off on further investment of consultant time until funding opportunities were fleshed out, and placed the project on hold. Since 2017,the City Council made important decisions related to the City’s fire services,the future of the fire station,and the closure of Bard Street,as well as the prioritization of the City’s Corporate Yard Facilities renovation project (CIP 615).Each of these decisions has significant impacts on the City’s budget and strategic planning of future civic facility improvements. Past Council Actions Meeting Date Description May 4, 2016 City Council held a study session to review and discuss a draft City Facilities Strategic Plan and development scenarios. October 4, 2017 City Council received a presentation related to conceptual site plan options and related budget estimates for the library needs assessment. October 2, 2019 City Council held a study session to receive information regarding the structure, principles, and benefits of public- private partnerships. Discussion: The City engaged Fullerton Consulting Partners in April 2023 to synthesize and build on the existing civic facilities work coordinated by the City and to help develop a financing and development plan for City of Hermosa Beach Printed on 11/22/2023Page 2 of 5 powered by Legistar™6 Staff Report REPORT 23-0703 civic facilities work coordinated by the City and to help develop a financing and development plan for a civic center revitalization. The scope of work included: ·Reviewing the City’s land inventory,including zoning and site constraints,to determine possible locations for a potential consolidated civic center. ·Identifying operational concerns and known issues with the current City facilities inventory by interviewing staff and reviewing previous building condition surveys,needs analysis,and other studies. ·Suggesting a financing approach for a potential new civic center project. ·Outlining a plan for project procurement. Fullerton Consulting Partners completed its review of existing studies performed by experts previously engaged by the City including: ·Downtown Core Revitalization Strategy, ROMA Design Group, 2013 ·Facilities Condition Assessment, Civil Source, 2015 ·Civic Facilities Strategic Plan, Mary McGrath Architects, 2015 ·ADA Evaluation, Civil Source, 2015 ·Led and Asbestos Surveys, Patriot Environmental Services, 2015 ·Library Needs Assessment, Griffin Structures, 2016 ·Downtown Cost Benefit Analysis, Kosmont, 2016 ·Corrective Action Plan for City Yard Remediation, Dudek, 2019 ·Community Theater Needs Assessment, DLR Group, 2020 In summary,these studies support the need for new civic center facilities.They document operational deficiencies affecting the needs of the Hermosa Beach Police force,Public Works Department,and other City staff,as well as a state of disrepair in the current facilities.The placement of the various civic properties at the entrance to downtown provides a unique opportunity for downtown revitalization with a catalytic project. The City of Hermosa Beach has an opportunity to recreate a unique civic center asset that will serve critical government needs while providing an iconic sense of place in the City’s downtown core.This project could serve to anchor the City center with a truly meaningful center of government and public service, with a sense of civic place and pride. General Plan Consistency: This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below: City of Hermosa Beach Printed on 11/22/2023Page 3 of 5 powered by Legistar™7 Staff Report REPORT 23-0703 Governance Element Goal 1. A high degree of transparency and integrity in the decision-making process. Policies: ·1.2 Strategic planning.Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. ·1.6 Long-term considerations.Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities. Goal 2. The community is active and engaged in decision-making processes. Policies: ·2.4 Public forums.Host periodic public forums on issues important to the community, facilitating these forums with the purpose of guiding City policy. Goal 5. Small beach town character is reflected throughout Hermosa Beach. Policies: ·5.5 Community benefits.Consider incentives for new development that provide a substantial economic benefit to the community such as retail sales taxes,transient occupancy taxes or higher-paying jobs.Prohibit the provision of incentives that outweigh the direct benefits from the use. ·5.8 Public private partnerships.Pursue the use of public-private partnerships to implement projects and efforts that maintain character and benefit the community. Goal 6.A broad-based and long-term economic development strategy for Hermosa Beach that supports existing businesses while attracting new business and tourism. Policies: ·6.2 Regional presence.Encourage economic development strategies that will make Hermosa Beach a driving force and jobs center behind the regional economy of the South Bay region. Infrastructure Element Goal 1. Infrastructure systems are functional, safe, and well maintained. Policies: ·1.2 Priority investments.Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan. Fiscal Impact: There is no fiscal impact related to the recommended action. Attachments: 1.Link to May 4, 2016 City Council Staff Report 2.Link to October 4, 2017 City Council Staff Report City of Hermosa Beach Printed on 11/22/2023Page 4 of 5 powered by Legistar™8 Staff Report REPORT 23-0703 3.Link to October 2, 2019 City Council Staff Report 4.Power Point Presentation Respectfully Submitted by: Angela Crespi, Deputy City Manager Concur: Joe SanClemente, Public Works Director Concur: Carrie Tai, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 11/22/2023Page 5 of 5 powered by Legistar™9 Hermosa Beach Civic Center Council Study Session November 29, 2023 10 Agenda 1)Introduction 2)Previous Studies 3)Project Need 4)Civic Development Options 5)Next Steps 11 Introduction 12 Engaged by city of Hermosa Beach to perform initial feasibility study •20 + years real estate development •$6.7 billion of Project Value •8.4 million SF of facilities •20 + projects •Multiple Public-Private-Partnerships •Refence Projects •Long Beach Civic Center •Napa Civic Center 13 Previous Studies 14 2015 Facilities Condition Assessments •FCI>30% = better to replace •8 yrs additional deferred maintenance => more repairs needed •Costs are likely higher now Hermosa Beach City Buildings Facility Condition Assessments FCI Report Date TOTAL TOTAL FCI 2015 Dollars 2023 dollars City Hall Jul-15 2,281,923$ 3,559,800$ 38%Replace Base 3 Jul-15 66,132$ 103,166$ 8%Repair City Yard Jul-15 828,614$ 1,292,638$ 41%Replace Police Jul-15 1,336,324$ 2,084,665$ 53%Replace Civic Facilities Sub-total 4,512,993$ 7,040,269$ 15 2016 City Needs Assessment Facility Existing 2015 Study City Hall 17,200 27,776 Police 20,760 38,193 Public Works Yard 13,388 19,300 Library 6,500 10,000 57,848 95,269 Outdoor Space Existing 2015 Study City Hall 49,522 28,586 Police 30,000 32,386 Public Works Yard 31,000 28,000 110,522 88,972 16 2016 Library Needs Assessment – phase 1 •Identified two potential library locations •Sizes 6,500 to 10,000 SF •Recommended a full needs analysis (phase 2) be conducted •LA County staff currently recommending major renovations 17 2014 Downtown Core Revitalization Study 18 2014 Downtown Core Revitalization Study •Identified need for another hotel •Suggested city-built parking structure on lot A. 19 2014 Downtown Core Revitalization Study •Recommended height increases along Pier Ave. •Recommended parking intercept at city hall location. 20 2016 Cost Benefit Study •Recommended hotel to provide more diverse revenue and more daytime visitors to support downtown businesses. 21 Years of Studies to support need for new facilities and downtown revitalization strategy 2014 DT Core Revitalization Strategy (Roma Design & EPS) Recommended height increases along Pier Ave. Recommended parking intercept at city hall location. Identified need for another hotel Suggested city- built parking structure on lot A. 2015 2016 2019 2020 Facilities Condition Assessments (Civil Source) $7,000,000 deferred maintenance Seismic deficiencies in several buildings Buildings out of ADA compliance Lead and asbestos hazards present Facilities Needs Assessment (McGrath) 85K of New facility Needs Identified Library Needs Assessment (Griffin) Suggested locations for new 10 Sf library DT revenue Cost Benefit Analysis (Kosmont) Corrective Action Plan for City Yard (Dudek) Community Theater Needs Assessment (DLR) Developed $2m remediation plan for former landfill under city yard. Identified $5 m - $13m of renovations and additional space needs to revitalize theater and better serve community 22 Project Need Why does Hermosa Beach need a new Civic Center? 23 1) Current Facilities Do Not Meet Operational Needs •Lack of space in current Facilities. •Current space is 63% of space needed per 2016 study •16% staff growth since 2016 (25 FTE) •Holding cells not to current standards. •File storage insufficient. •Inefficient space utilization. •No room for new staff. At least 30% more space (18,000 SF ) needed. 24 1) Current Facilities Do Not Meet Operational Needs 25 2) Facilities are in a state of disrepair Current facilities are 50-70 years old •Do not meet current building codes. •Repair and operational costs are growing •Mechanical systems beyond useful life and not energy efficient 26 2) Facilities are in a state of disrepair •Roof replacements needed •Interior damage from 2023 storms •Lead and asbestos material present •Mold 27 2) Facilities are in a state of disrepair •City hall and public safety building do not meet FEMA essential services standards •ADA issues 28 2) Facilities are in a state of disrepair •Emergency operations center not prepared for disaster 29 2) Facilities are in a state of disrepair •Emergency operations center not prepared for disaster 30 2) Facilities are in a state of disrepair 31 2) Facilities are in a state of disrepair 32 2) Facilities are in a state of disrepair 33 2) Facilities are in a state of disrepair 34 2) Facilities are in a state of disrepair 35 3) Staff in multiple locations •Inefficient for staff •Confusing for public •With-in city hall public Works, Planning, Finance, City Manager all with separate reception •Base 3 not designed for current purpose. •Redundant space and staffing •Not energy efficient •Land use could be better utilized on tax rolls 36 Overall Conclusions 1.Current facilities do not meet the city’s needs. 2.Facilities are in a state of disrepair that is only getting worse. 3.A new consolidated government center will be more efficient operationally and have a lower environmental footprint. 4.A civic center project can advance the Downtown revitalization plan. 37 Civic Development Options 38 Public Works Yard Same in All Options •Meets needs of PW staff. •Smaller project that can be accelerated. •Site environmental issue. •Conceptual plans developed already. •Can be bid and financed with civic center. •Not a lot of other good places for the yard function. 39 Option A Consolidate on CRB site •Consolidates city functions •Civic presence at city entrance •Civic Center Site can be re-developed to produce revenue for the city. •Provides additional public parking at Pier Ave. 40 Option A Consolidate on CRB site Underground (open to Ardmore)Level 1 & Level 2 (Police & City Hall) 41 Option B Consolidate on self storage lot •Easy to phase construction •Efficient building footprint •Potential for some redevelopment. •Hidden location •Will have some phasing impacts •Difficult to efficiently fit program •No additional public parking 42 Option B Consolidate on self storage lot Underground Level 1 Level 2 43 Option C New library and parking at CRB. New city functions on Library site •Civic presence on Pier Avenue •All on city land •Opportunity for additional public parking at CRB •Phasing is more difficult •Difficult to efficiently fit program •Severely limits re-development options. 44 Option C New library and parking at CRB. New city functions on Library site Underground Level 1 45 Option D Renovation and Expansion Option •Reuse & renovation of existing facilities •Greatest risk of unknowns •Leaves library out of the project •Construction during operations => long duration & phasing required •Does not make best use of available land •Requires swing space •No additional public parking 46 Option D Renovation and Expansion Option Underground Level 1 & 2 47 Next Steps Community engagement plan Direction on plan and program Procurement Financing Design & Construction 48