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Home My WebLink About11-27-2018 | Regular MeetingCity Council City of Hermosa Beach Regular Meeting Agenda - Final City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Mayor Jeff Duclos Mayor Pro Tem Stacey Armato Councilmembers Mary Campbell Hany S. Fangary Justin Massey Council Chambers6:00 PMTuesday, November 27, 2018 Closed Session - 6:00 P.M. Regular Meeting - 7:00 P.M. 1 November 27, 2018City Council Regular Meeting Agenda - Final 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS ROLL CALL PUBLIC COMMENT RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 1.18-0723 MINUTES: Approval of minutes of Closed Session held on November 13, 2018. 2.18-0724 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator:City Manager Employee Organizations:Hermosa Beach Police Officers’ Association 3.18-0725 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: Airspace at 51 Pier Avenue (Loreto Plaza) City Negotiator: City Manager Negotiating Party: Pierside Properties, LLC Under Negotiation: Price and Terms of Payment for Lease of Airspace 4.18-0726 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 5.18-0731 CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Hermosa Fitness LLC v. City of Hermosa Beach Los Angeles County Superior Court, Case No. 18STCP02840 ADJOURNMENT OF CLOSED SESSION Page 2 City of Hermosa Beach Printed on 4/3/2024 2 November 27, 2018City Council Regular Meeting Agenda - Final 7:00 P.M. - REGULAR AGENDA All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. City Council agenda packets are available for your review on the City's website located at www.hermosabch.org. Complete agenda packets are also available for public inspection in the Police Department, Hermosa Beach Public Library and the Office of the City Clerk. During the meeting, a packet is also available in the Council Chambers foyer or you can access the packet at our website, www.hermosabch.org, on your laptop, tablet or smartphone through the wireless signal available in the City Council chambers - Network ID: CHB-Guest, Password: chbguest Written materials pertaining to matters listed on the agenda of a regular City Council meeting must be submitted by noon of the Tuesday, one week before the meeting in order to be included in the agenda packet (tentative future agendas can be found as Item 8 in every regular agenda packet). However, written materials received after that deadline will nonetheless be posted under the relevant agenda item on the City's website at the same time as they are distributed to the City Council by email and provided to the City Council and the public at the meeting. Submit your comments via eComment in three easy steps: Note: Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc) that you do not want to be published. 1. Go to the Agendas/Minutes/Video webpage and find the meeting you’d like to submit comments on. Click on the eComment button for your selected meeting. 2. Find the agenda item for which you would like to provide a comment. You can select a specific agenda item/project or provide general comments under the Oral/Written Communications item. 3. Sign in to your SpeakUp Hermosa Account or as a guest, enter your comment in the field provided, provide your name, and if applicable, attach files before submitting your comment. eComments can be submitted as soon as the meeting materials are published, but will only be accepted until 12:00 pm on the date of the meeting to ensure Council and staff have the ability to review comments prior to the meeting. Persons who wish to address an issue of general nature (not pertaining to matters listed on the agenda) to the City Council for the official record may submit written material to the Council in lieu of or in addition to speaking under the Public Participation section of the meeting. Such written correspondence must be delivered to the City Manager's office (anny@hermosabch.org) by noon of the Tuesday, one week before the regular Council meeting in order to be included in the agenda packet. To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) will be available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0203 at least 48 hours prior to the meeting. Page 3 City of Hermosa Beach Printed on 4/3/2024 3 November 27, 2018City Council Regular Meeting Agenda - Final CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT ANNOUNCEMENTS PROCLAMATIONS / PRESENTATIONS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a)18-0727 INFILTRATION PROJECT UPDATE PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: a)18-0721 LETTER FROM ANTHONY HIGGINS DATED NOVEMBER 9, 2018 REGARDING AVP TRUCK ROUTE Recommendation:Staff recommends that the City Council receive and file the written communication from Anthony Higgins. 2. CONSENT CALENDAR: a)REPORT 18-0718 CITY COUNCIL MEETING MINUTES (Deputy City Clerk Linda Abbott) Recommendation:Deputy City Clerk recommends that the City Council approve the following minutes: 1. Special Meeting of September 7, 2016 2. Adjourned Regular Meeting of December 7, 2016 3. Regular Meeting of December 12, 2017 4. Regular Meeting of November 13, 2018 b)REPORT 18-0708 CHECK REGISTERS (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council ratify the following check registers. c)REPORT 18-0715 REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR OCTOBER 2018 (Finance Director Viki Copeland) Recommendation:Staff recommends that the City Council receive and file the October 2018 Financial Reports, including the CIP Report by Project. Page 4 City of Hermosa Beach Printed on 4/3/2024 4 November 27, 2018City Council Regular Meeting Agenda - Final d)REPORT 18-0714 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommendation:City Treasurer recommends that the City Council receive and file the October 2018 City Treasurer's Report and Cash Balance Report. e)REPORT 18-0709 PROJECT STATUS REPORT AS OF OCTOBER 31, 2018 (Public Works Director Glen W.C. Kau) Recommendation:Staff recommends that the City Council receive and file the Project Status Report as of October 31, 2018. f)REPORT 18-0728 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council receive and file the December 10, 2018 Planning Commission tentative future agenda item(s). g)REPORT 18-0730 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF NOVEMBER 20, 2018 Recommendation:Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of November 20, 2018. h)REPORT 18-0719 AWARD OF ASSESSMENT ENGINEER SERVICES FOR UNDERGROUND UTILITIES ASSESSMENT DISTRICT ON HERMOSA AVE FROM 27TH STREET TO NORTH OF 34TH STREET (GREENWICH VILLAGE NORTH) (Public Works Director Glen W.C. Kau) Recommendation:Staff recommends that the City Council: 1. Award a Professional Services Agreement (PSA) to NV5 for assessment engineer services for Underground Utilities Assessment District on Hermosa Ave from 27th Street to North of 34th Street. This will be a five-year contract in an amount not to exceed $35,000 for services; and, 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney. i)REPORT 18-0720 SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY Recommendation:Staff recommends that the City Council receive and file the Quarterly Summary from the South Bay Workforce Investment Board (SBWIB). Page 5 City of Hermosa Beach Printed on 4/3/2024 5 November 27, 2018City Council Regular Meeting Agenda - Final j)REPORT 18-0704 STATE OF CALIFORNIA, CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT’S AGENT RESOLUTION FORM 130 (City Manager Suja Lowenthal) Recommendation:Staff recommends that the City Council: 1. Approve the positions of City Manager, Finance Director and Chief of Police as the City of Hermosa Beach's Designated Authorized Agents; and, 2. Approve Resolution XX-XXXX as the State of California, California Governor's Office of Emergency Services (Cal OES) Designation of Authorized Agents Resolution Form 130. k)REPORT 18-0712 RESOLUTION ESTABLISHING A POLICY AND VOTING PROCEDURES FOR BOARD AND COMMISSION APPOINTMENTS (City Clerk Elaine Doerfling) Recommendation:City Clerk recommends that the City Council adopt the attached resolution establishing a policy and voting procedures for Board and Commission appointments using paper ballots/voting sheets provided by the City Clerk. l)REPORT 18-0711 LIST OF REGULAR AND ONGOING CITY BOARD AND COMMISSION APPOINTIVE TERMS THAT WILL EXPIRE DURING THE 2019 CALENDAR YEAR (City Clerk Elaine Doerfling) Recommendation:City Clerk recommends that the City Council receive and file the attached list, prepared for posting by the City Clerk pursuant to State law, of all regular and ongoing Hermosa Beach board, commission and committee appointive terms which will expire during the 2019 calendar year. m)REPORT 18-0707 ADOPTION OF A RESOLUTION AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO CALTRANS ADAPTATION PLANNING GRANT PROGRAM (Environmental Analyst Leeanne Singleton) Recommendation:Staff recommends that the City Council adopt a resolution approving submittal of a grant application (for up to $250,000) to Caltrans for the Adaptation Planning Grant Program to conduct preliminary/conceptual design and community outreach for multi-benefit adaptation and transportation projects at Hermosa Beach entry corridors along Hermosa Avenue and the Strand. 3. CONSENT ORDINANCES NONE 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 5. PUBLIC HEARINGS Page 6 City of Hermosa Beach Printed on 4/3/2024 6 November 27, 2018City Council Regular Meeting Agenda - Final a)REPORT 18-0713 CONSIDERATION OF AN ORDINANCE TO ALLOW AND REGULATE WIRELESS COMMUNICATION FACILITIES IN THE PUBLIC RIGHT-OF-WAY, AND UPDATE ON AT&T’S PROPOSAL FOR MULTIPLE INSTALLATIONS OF SMALLER WIRELESS COMMUNICATION FACILITIES TO PROVIDE REPLACEMENT COVERAGE TO EXISTING SITES LOCATED AT 20TH AND 29TH COURT (Continued from meetings of September 25, 2018 and October 23, 2018) (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council continue the public hearing to consider an ordinance to allow and regulate wireless communication facilities in the public right-of-way, and, provide an update on AT&T's proposal for multiple installations of smaller wireless communication facilities to provide replacement coverage to existing sites located at 20th and 29th Court to an unspecified date for staff to complete the draft ordinance for installation of wireless communication facilities in the public right-of-way. 6. MUNICIPAL MATTERS a)REPORT 18-0716 REINSTATEMENT OF A PROFESSIONAL SERVICES AGREEMENT WITH ACCELA INC. TO COMPLETE THE IMPLEMENTATION OF THE “ACCELA AUTOMATION” SOFTWARE UPGRADE (Community Development Director Ken Robertson) Recommendation:Staff recommends that the City Council reinstate the expired Professional Services Agreement with Accela Inc. for a three-year term. b)REPORT 18-0717 REQUEST TO REMOVE DOWNTOWN HERMOSA AVENUE CROSSWALK TREATMENTS FROM CURRENT CONTRACT WITH ALL AMERICAN ASPHALT AND AUTHORIZE STAFF TO RE-ISSUE SEPARATE BID FOR CROSSWALKS UNDER CAPITAL IMPROVEMENT PROJECT (CIP) 16-174 STREET IMPROVEMENTS (Public Works Director Glen W.C. Kau) Recommendation:Staff recommends that the City Council: 1. Authorize staff to issue a change order for the deletion of the Duratherm and Decomark line items from the contract with All American Asphalt for CIP 16-174 Hermosa Avenue Resurfacing Improvements Contract; 2. Authorize staff to re-solicit bids to supply and install the Decomark and Duratherm crosswalks for Hermosa Avenue under a separate contract; and 3. Reaffirm the previously selected color palette or select an alternate combination of colors based on the availability of chip samples of the Duratherm material. 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL 8. OTHER MATTERS - CITY COUNCIL Page 7 City of Hermosa Beach Printed on 4/3/2024 7 November 27, 2018City Council Regular Meeting Agenda - Final a)18-0722 TENTATIVE FUTURE AGENDA ITEMS Recommendation:Staff recommends that the City Council receive and file the tentative future agenda items. ADJOURNMENT Page 8 City of Hermosa Beach Printed on 4/3/2024 8 November 27, 2018City Council Regular Meeting Agenda - Final FUTURE MEETINGS AND CITY HOLIDAYS CITY COUNCIL MEETINGS: November 29, 2018 - Thursday - Adjourned Regular Meeting: 6:00 PM - Appointment of Mayor and Mayor Pro Tempore December 11, 2018 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting December 25, 2018 - Tuesday - No Regular Meeting January 8, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting January 14, 2019 - Monday - Adjourned Regular Meeting: 7:00 PM - Joint City Council and EPAC Study Session January 22, 2019 - Tuesday - 6:00 PM - Closed Session, 7:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS: November 28, 2018 - Wednesday - 7:00 PM - Public Works Commission Meeting December 4, 2018 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 10, 2018 - Tuesday - 7:00 PM - Planning Commission Meeting December 19, 2018 - Wednesday - 5:00 PM - Civil Service Board Meeting January 2, 2019 - Wednesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting January 7, 2019 - Monday - 7:00 PM - Emergency Preparedness Advisory Commission Meeting January 14, 2019 - Monday - Adjourned Regular Meeting: 7:00 PM - Joint City Council and EPAC Study Session January 15, 2019 - Tuesday - 7:00 PM - Planning Commission Meeting January 16, 2019 - Wednesday - 7:00 PM - Public Works Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS: November 22, 2018 - Thursday - Thanksgiving Day December 25, 2018 - Tuesday - Christmas Day January 1, 2019 - Tuesday - New Year's Day (2019) January 21, 2019 - Monday - Martin Luther King, Jr. Birthday February 18, 2019 - Monday - President's Day May 27, 2019 - Monday - Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day November 11, 2019 - Monday - Veteran's Day November 28, 2019 - Thursday, Thanksgiving Day December 25, 2019 - Wednesday - Christmas Day January 1, 2020 - Wednesday - New Year's Day (2020) Page 9 City of Hermosa Beach Printed on 4/3/2024 9 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0723 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 27, 2018 MINUTES:Approval of minutes of Closed Session held on November 13, 2018. City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™10 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0724 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 27, 2018 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator:City Manager Employee Organizations:Hermosa Beach Police Officers’ Association City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™11 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0725 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 27, 2018 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property:Airspace at 51 Pier Avenue (Loreto Plaza) City Negotiator:City Manager Negotiating Party:Pierside Properties, LLC Under Negotiation:Price and Terms of Payment for Lease of Airspace City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™12 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0726 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 27, 2018 CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases:1 City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™13 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0731 Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 27, 2018 CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Hermosa Fitness LLC v. City of Hermosa Beach Los Angeles County Superior Court, Case No. 18STCP02840 City of Hermosa Beach Printed on 3/25/2024Page 1 of 1 powered by Legistar™14 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0727 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 INFILTRATION PROJECT UPDATE City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™15 From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Sunday, November 25, 2018 4:45 PM To: Ann Yang <anny@hermosabch.org> Subject: New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) maria haase submitted a new eComment. Meeting: City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) MISCELLANEOUS ITEMS AND REPORTS – CITY MANAGER: Item a) INFILTRATION PROJECT UPDATE eComment: We appreciate the Redondo Beach City Council and Mayor Bill Brand for creating a sub-committee in order to work with the Hermosa Beach City Council, Mayor Duclos and City Manager Lowenthal to explore alternative sites for the Stormwater Infiltration Project. We are looking forward to the results of this collaboration. View and Analyze eComments 16 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0721 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 LETTER FROM ANTHONY HIGGINS DATED NOVEMBER 9, 2018 REGARDING AVP TRUCK ROUTE Recommended Action: Staff recommends that the City Council receive and file the written communication from Anthony Higgins. Attachments: Letter from Anthony Higgins City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™17 November 9, 2018 Subj: AVP Tourney Truck Route Dear Council Members, Last week I wrote you about the Hermosa Fiesta and provided a detailed comparison of the resident health, safety and quality of life impact of using 27th versus Herondo for the Fiesta Bus Route. In that same 10/23/2018 City Council meeting there was a Community Resources Staff-debriefing covering the AVP Tourney, and once again 27th Street considerations were pushed to the side. There was no mention of 100+ heavy trucks it took to support the AVP Tourney that used 27th as their primary route to the downtown business district. Without a declaration allowing trucks to use 27th street, the use of 27th Street was clearly illegal: The 27th Street route is not the most direct-route; its 33% longer than the PCH/Pier route. So, not only did the staff-presentation fail to mention citizen complaints about the illegal truck-route, it failed to present any reasonable assessment of the total number of trucks this tourney put on our local streets, and it failed to identify the route these trucks will take in future AVP Tourneys. The debriefing was clearly lacking. The AVP Tourney sits squarely within the footprint of the downtown business district. Pier Avenue is a truck route that sits in this footprint. PCH to Pier Avenue is the most direct route. 27th is a road where heavy trucks run 5-6 feet from property lines and inches from a steep narrow obstructed sidewalk. The road has already heavily damaged by truck traffic and has been for at least the past 3 years. It is rapidly failing. Routing 100+ heavy trucks down 27th during the course of this tourney was simply unacceptable. There is a heavily utilized park with excited children jumping in and out of cars. There are near-roadway pollution effects since the trucks run 5-6 feet from property lines and many older houses are set right up next to the sidewalk. 18 I have also provided the city with road noise measurements as part of my response to the Hotel Plaza EIR project where the contractor wants to run 7,500 heavy truck trips down 27th Street. These noise measurements indicated that further study of the quality of life on 27th related to road noise was warranted. Specifically, the noise measurements were already in the 65-75dBA noise range; two to four times as loud as the cities maximum recommended noise level for a R2 zoned street. Adding the AVP trucks only exacerbated the noise levels on an already too noisy street. To make matters worse, information I gleaned from the Freedom of Information request suggests that the city plans to use 27th Street again as its de facto truck route for future AVP Tourneys and other Community Resources Sponsored Special Events in the Central Business District. Specifically, the Community Resources Department responded to my Freedom of Information Request with the following: Mr. Higgins, Please see the following information for 5 b and 5 c of your request: 5 b - While the Community Development Department has no role in defining safe and reasonable truck routes for any activity, we did reach out for the opinion of the traffic engineer in Manhattan Beach (attached) and altered our Pre Demolition Hand Out (attached). 5 c - Truck routes utilized for the AVP event were not discussed in pre-plan meetings with event organizers nor was this ever a topic discussed for other large events (or those utilizing truck deliveries). We assumed trucks would use the appropriate routes since they do these events in other cities, following similar code and traffic laws. Looking ahead, we will be adding language related to truck routes into our Special Event Policy Guide and will include discussions on this during pre-plan meetings to ensure the “appropriate route” is taken. But then the city went on to provide clarification of what they meant by “appropriate” route” by attaching the following document: 19 20 The above opinion offered by the Manhattan Beach Traffic Engineer consulted by the Community Resources Department was completely non-sequitur; it justified the use of 27th Street because it is the most direct route, when in-fact, using the 27th Street Route to the AVP staging area is the longer route. The most direct route to the AVP staging area is the PCH/Pier Route. And the tightest turning radius in on Beach Drive that is common to both routes. So, the turning radius argument is moot. What next, are you going to count left turns in the determination of most-direct route? The suggestion that 27th Street was the most direct route for the AVP tourney trucks was inappropriate and non-factual. From the Artesia/Sepulveda intersection the 27th route to the Hermosa/Pier intersection is 33% longer than using the PCH/Pier route. Even allowing for a turn on 14th Street, the 27th Street route is longer. Going forward, why would the AVP heavy-trucks be given permission to use the 27th Street; a route that is 98% on residential streets when they could use PCH to Pier, a route that is 98% on existing truck-routes and far away from nearly all resident homes? Council Members, please consider referring this written-communication to the HB Community Resources Department along with instructions that they collect data on the number and size of trucks needed to support the AVP Tourney; including not just AVP owned trucks, but sub-contractor trucks, vendor supply trucks, city trash vehicles and sanitation vehicles, etc.; and please clearly report the recommended truck-routes AND make that report public well in advance of committing to the AVP contract. Please also allow for time for public hearings on the truck route if PCH to Pier is not selected. Fredrick Douglas famously said, “Power Concedes Nothing Without a “Demand”. It is in that spirit that I respectfully “demand” the City Council instruct the City Administration take the following Common-Sense actions related to all future Special Events: 1. With respect to all large special events, define the truck types, numbers and routes that will be used and inform the public on the routes these trucks will take. Allow time for public comment on the route before any contracts are signed. 21 2. Require Community Resources to define the specific truck routes for all large special events in a manner that prioritizes Resident Health, Safety and Quality of Life. If that means fewer events or requiring events use smaller trucks, then so be it. 3. Please direct Community Resources to collect and publish statistics on the number of residents that actually attend or participate in these events as a function of the total population. 4. Given the near-roadway pollution effects of large events and the bumper to bumper traffic on 27th street that at times can last for hours please issue a CEQA Negative Finding or conduct the appropriate EIR for all large events including the Fiesta. 5. Set Thresholds: Instruct Community Resources to define truck routes for any special event requiring over 25 heavy trucks. Insure the number and type of trucks are clearly identified and wherever possible limited to what is safe to use on Pier Avenue can fit through the Herondo Avenue Island-Berms. Please note that to be thorough, the truck analysis must include city refuse and sewage trucks that are needed to support the event. 6. If requiring the Trucks to use Herondo or Pier is problematic because of the systematic changes the city has made over the years to restrict truck size on these streets, then require smaller trucks or smaller events. 27th simply does not meet the minimum safety requirements for a truck-route and the city is fully aware of this. 7. Require that Community Resources familiarize themselves with the relative safety and health issues of using 27th Street vs Pier vs Herondo. To this end I have included two attachments to this written communication: Attachment A. (27th Street Safety Issues) and, Attachment B. Comparison of 27th Street and Herondo Fiesta Bus Routes. Attachment C. Pictures of Herondo Island berms restricting truck flow into the city. CONCLUSION: I also again respectfully demand the city conduct a study of the actual truck volume on 27th street by commissioning an EIR to determine if 27th street it meets minimum safety standards as the PRIMARY TRUCK ROUTE for Hermosa Avenue & Plaza Area 22 businesses as well as for the large cranes, construction vehicles and even the 7,500 truck trucks associated with the Plaza Hotel project that can no longer easily enter via Herondo because of the island-berm. I believe CEQA requires an EIR before a truck-route is established. The city has for all intents and purposes made 27th Street a Truck-Route by its own actions to limit access on Pier and Herondo. This cannot be denied. A 27th Street Truck-Route EIR should have been done at the time the Herondo island- berms were installed several years back. The impact to 27th was clear, direct and foreseeable. The city can no longer pretend that it has NOT turned 27th Street into a Truck Route. I’m sorry to be so blunt but no other conclusion fits the facts. It also explains why the city council refused to direct the HBPD to enforce the No Trucks Laws on 27th for downtown deliveries when they knew full well trucks were breaking the direct-route laws with impunity. The Hermosa Avenue & Plaza Area businesses were already fully dependent on using 27th as a truck-route. It also explains why the HBPD has never issued a single ticket, ever, despite being fully aware of the illegal truck traffic, witnessing it, and ignoring the infractions. A failure to immediately launch a 27th Street truck-route EIR would violate the spirit of the CEQA statute if not the law itself. It is my hope that once the facts are known, the residents of 27th will pull together and file a lawsuit seeking to stop all downtown business development on Hermosa Ave and the Pier Plaza until EIR safety studies are done and public hearings are held. The cities actions have made 27th Street the only viable truck-route for Hermosa Ave and the Plaza businesses and it is currently being used as a truck route with the full knowledge and approval of the city. But in my opinion, establishing 27th Street as a truck-route in this manner, without resident input and public hearings, without CEQA mandated hazard, noise and air pollution data; well that was reckless and possibly negligent and almost certainly illegal. Please refer to Appendix G. of the CEQA statute that require an assessment of hazards, air-quality and noise all of which are factors in creating a new truck route. 23 “Plan Hermosa” is founded on a truck-route-design that is a “house of cards” at its base. Every day the city is rolling the dice with our health and safety and ultimately the city will roll “snake-eyes”. A child will be killed at Valley Park or a truck will pick-off a citizen walking on the steep narrow, obstructed 27th street sidewalks, or a citizen will legally challenge the manner in which the city has effected the 27th street truck-route and bring the downtown renovation to a halt until the city has defined a safe truck route plan that can support it. It’s as simple as that. Thank You, Anthony Higgins 24 ATTACHMENT A 27TH Street Safety Assessment 25 Category: SAFETY Risk: Heavy Trucks on Narrow Road with Obstructed sidewalk Comments: 1. Steep Hill with No Curbside Parking Buffer, Trucks Run at Curbside 2. Crest of Hill Creates Blind Spot. 3. Similar Blind spots do not exist on Herondo or Pier Ave 4. Blindspot endangers Pedestrians and Cyclists coming from Artesia. 5. 27th is a Heavily Damaged and Failing Road. (Safety Implications?) 6. Posted Signs - No Commercial Vehicles over 3 Tons Risk: Narrow Obstructed Sidewalk Images Comment: 1. 27th street’s narrow sidewalk obstructed by telephone poles 2. In places there is less than 19 inches clearance to curb 3. Baby Strollers have difficulty fitting by poles when trucks pass Hardly Room for Small Dog much Less Baby Stroller And the Plaza Hotel Contractor wants to add 7,500 Heavy Trucks! 26 ATTACHMENT B. Comparison of Herondo and 27th Street Bus and Truck Safety & Health Considerations 27 November 4, 2018 Dear Council Members: Subject: 10/23/2018 Fiesta Subcommittee Briefing to City Council I would to respond to the suggestion in the 10/23 Fiesta subcommittee presentation to the City Council that bus route safety for 27 Street compared to Herondo are roughly equivalent. This presumption was picked-up and reported in the Easy Reader by Ryan McDonald. https://easyreadernews.com/fiesta-contract-negotiations-open/ For the record, the Health, Safety and Quality of Life consequences of using Herondo vs 27th are NOT roughly equal or even comparable. Accordingly, I request this memorandum that spells out the risks of using 27thversus Herondo as the Fiesta Bus-Route be entered into the Permanent Record and forwarded to all Fiesta Subcommittee Members and involved Hermosa Beach Chamber of Commerce representatives participating in this process. 1. 27th STREET VS HERONDO - FIESTA BUS ROUTE SAFTY COMPARISON 1A. Distance of Bus Traffic from Sidewalk All it takes is a quick look at google satellite photos to realize the homes, apartments and sidewalks on Herondo westbound appear to at least 5-8 times further from the bus and vehicle traffic and sidewalks than the homes on 27th westbound. On 27th Street buses run on a steep street less than 18 inches from a telephone pole obstructed narrow sidewalk. Herondo is flat wide road and its sidewalks are protected from the bus traffic by a large curbside parking buffer and wider roads. Herondo’s sidewalks are unobstructed. 1B. Herondo Eastbound has No Residential Structures Herondo has no residential property eastbound for its entire length. Conversely, 27th is densely packed both eastbound and westbound between Morningside Drive & Manhattan Avenue. There are also significant zoning differences between 27th Street and Herondo. 28 1C. Proximity to Heavily Utilized Park Gould (aka 27th) borders Valley Park and Valley Park is heavily utilized by children, families and seniors the entire Labor and Memorial Day weekend. Herondo has no such park. Buses, parks and children jumping in/out cars is a bad mix! This is especially true on busy holiday weekends with the chaotic bumper to bumper traffic conditions created by the during Fiesta’s Peak Traffic periods. 1F. Cyclists and Pedestrians in the Mix On Herondo cars, buses and bicyclists all have clear visibility. It’s fairly flat so there are no blind spots. On the 27th route, bicyclists from Artesia are often traveling at a high rate of speed because of a steep hill. There is a very difficult intersection at Gould and Ardmore & Gould and Valley where cars and trucks are turning in all directions. Many of the festival visitors are not familiar with this complicated intersection, and the sudden narrowing then widening at Ardmore often creates confusion and hesitation. Festival visitors are often frustrated and even angry as the festival traffic overloads on 27th Street People are looking for parking that are simply not available. This frustration is readily apparent, and mistakes are inevitable. Horns are blaring regularly during peak festival traffic periods. The Gould/Ardmore intersection has up to 8 vehicles simultaneously making decision on whether to proceed. And that doesn’t even include the Valley/Gould intersection! Pedestrian traffic near Valley Park is likely to be higher than on Herondo. This requires verification but there is no doubt the meridians on Gould and Valley present more or a challenge for pedestrians and cyclists than traffic and road conditions on Herondo. Moreover, the Herondo intersection with Hermosa Ave is controlled by Traffic Lights and Pedestrian Crossing lights that are much easier for a person to navigate than the double stop sign quagmire at Ardmore and Valley at the North East corner of Valley Park. 29 Adding buses every 10 minutes all day long will only exacerbate the already existing risks in the same way as trucks exacerbate freeway congestion during stop and go conditions. Bicyclists may become more aggressive when they encounter the heavy festival traffic. Buses on Gould and 27th would only make bicyclists harder to see at this already difficult intersection. 2. NEAR ROADWAY POLLUTION CAUSED BY FIESTA TRAFFIC Note 1: I make no claims to be a pollution expert but unless the city has an expert that has studied the Fiesta traffic on 27th and has hard data on the Near Roadway Pollution effects, I believe it is prudent to err on the side of caution for the reasons I will present below. Note 2: I provide two URLs below that link to an analysis of Near Roadway Pollution effects. One link focuses specifically on the risks to young children in strollers given their proximity to the auto and truck exhaust on near roadway sidewalks. I will make the case that in absence of proof to the contrary, formal notification to the residents of 27th Street WARNING them to keep their doors and windows closed and to avoid the sidewalks during peak fiesta traffic periods MUST BE given unless the city has data to dismiss this concern. This is especially so for households with young children or seniors, residents or holiday visitors that have a predisposition to pollution sensitivity - e.g. asthma or other respiratory vulnerability. 2A. Near Roadway Pollution Effect on 27th Street On 27th, festival traffic reaches bumper to bumper conditions that sometimes last for a couple of hours during both the morning and afternoon rush period. The smell of exhaust is sometimes so thick on 27th between Morningside & Manhattan that you really can’t be in your front yard, your porch, or walking the sidewalk for any length of time without becoming acutely aware of the noxious pollution. This pollution on 27th may well be exacerbated by a Street-Canyon effect; where pollutants are either trapped on the street in low-wind conditions or are channeled up the street with 30 the prevailing winds and possibly dumped into the low-lying areas of Valley Park. The Kiddie Park sits well below the traffic level. Herondo has no such park nor is it susceptible to street-canyon effects that trap toxins. To be a Healthy Hermosa you must DO THE WORK. An informed decision needs to be made on the Near Roadway Pollution risks associated with the festival traffic and considerations must be given to setting up monitors of PM2.5 DPM particle mass measurements as well as VOC’s, CO and NOx particle count measurements. • At the very least, in absence of evidence to the contrary, signs should be posted at the Kiddie Park warning children with a sensitivity to these pollutants to avoid the area during the Fiesta’s peak traffic periods. • The Kiddie Park sits within the radius of Near Roadway Pollution effects per the referenced studies AND the fact that it sits substantially below the roadway raises concerns the heavier than air pollutants may pool in the Kiddie Park. • Buses may only exacerbate the Near Roadway Pollution problem even if they are “clean”, because they will delay traffic movement the same way heavy trucks stopping and starting on the freeway do. • Given the often-persistent smell of vehicle-exhaust on 27th during the Festivals peak periods, letters should be sent to all residents formally warning them to keep their doors and windows closed and avoid the sidewalks during peak traffic periods due to the risk of pollution exposure. The Near Pollution study cited below shows there is even a greater risk to children and infants on the sidewalk near busy roadways. The pollution levels are likely to be high enough to trigger an acute response especially if a child or a senior has a preexisting health condition. This requires expert verification, but the city can no longer ignore this risk, especially as it considers expanding the Fiesta footprint. The study below shows the toxic concentrations at a height of 1 meter are significantly greater than at 2 meters; meaning a greater risk to young children and babies in strollers. Pollution effects must be mathematically modeled by the city assuming standing traffic for a 2-hour period in a street canyon with the same aspect ratio and dimensions of 27th Street and the modeled pollution levels must be compared to the levels that would trigger an acute- response in a senior or child with a predisposition to these effects. Mates IV may provide useful guidance to the city when accessing these risks. 31 Without this analysis or actual near roadway measurements the city simply cannot in good conscience set aside this risk and must err on the side of caution and issue warnings. This analysis and an analysis of the actual truck traffic on 27th Street clearly falls on the Cities Traffic Engineer according to City Ordnance N.S. 238 Section 2.6. This document was provided to me as part of a Freedom-of-Information Request on the Traffic Engineer Duties and Responsibilities. If the Cities Traffic Engineer does not have the expertise to assess the Near Roadway Pollution Effects caused by the bumper to bumper conditions on 27th during Fiesta Peak Traffic periods, then I believe it is incumbent on the city to bring that expertise to bear before the next Fiesta so that an informed decision can be made on whether to warn residents and people with a sensitivity to near roadway pollution to take the appropriate protective measures; both on 27th Street and at the Kiddie Park in Valley Park. 2D. Near Roadway Pollution on Herondo The Near Roadway Pollution effects on Herondo would likely be significantly less than on 27th because of the wider roads, greater distances, and the open areas eastbound on Herondo. 2E. References https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2673207/ https://cityofdavis.org/home/showdocument?id=4209 3. NOISE CONSIDERATIONS: 3A. Distance is a Controlling Factor in Noise Level As previously stated, I estimate the homes and apartments on Herondo Westbound are on average at least 5-8 times the distance from bus traffic as the homes on 27th Westbound. • Roughly speaking Bus noise is cut in half by each doubling of the distance or every 10 meters. • Herondo is a flat road. 27th is a steep road. • Buses make one hell of a lot more noise and generate more pollution on a steep hill than on a flat road. • The failing road condition on 27th Street only exacerbates the tire noise. Conversely, on Herondo the road is in much better condition. • Buses on 27th will only accelerate the deterioration of the 27th Street roadway per the Hermosa Beach Fugro Pavement Condition Study 32 Note: 3 The hill section of 27th between Manhattan and Morningside has a road surface that is riddled with wide transverse cracks that extend the entire width of the road every 30 feet for its entire length. 27th has many depressions and rough-areas where tire noise is greatly amplified. 27th surface is rapidly failing per the Fugro Pavement analysis approved by the city in 2017, and that means it is failing at an exponentially increasing rate. I’ve previously provided the council a chart from the Fugro report that makes this point. Accordingly, Buses and Heavy Construction should actually be diverted from 27th until the end to end road repairs are done and not directed there to support the Fiesta or ANY other special events. In total, the safety, health and quality of life impact fiesta buses would have on Herondo are significantly less than on 27th. Finally, I would like to address the staff-suggestion that the city will receive complaints either way no matter which bus route is selected. This misguided statement spawned further discussion of perhaps having the bus route on Herondo one year and 27 the next or perhaps splitting the bus traffic. This was totally inappropriate given the risks and impacts of 27th versus Herondo are so obviously different. I also suggest it’s the merits of the health, safety and quality of life considerations that matter, not the fact that the city will get complaints either way. Thank You, Anthony Higgins 33 ATTACHMENT C. HERONDO ISLAND BERMS RESTRICTING TRUCK TRAFFIC 34 HERONDO ISLAND BERMS 35 11/27/18 AGENDA, ITEM 1a - LETTER FROM ANTHONY HIGGINS REGARDING AVP TRUCK ROUTESUPPLEMENTAL LETTER FROM CITY ATTORNEY'S OFFICE DATED 9/25/1836 37 38 39 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0718 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 CITY COUNCIL MEETING MINUTES (Deputy City Clerk Linda Abbott) Recommended Action: Deputy City Clerk recommends that the City Council approve the following minutes: 1.Special Meeting of September 7, 2016 2.Adjourned Regular Meeting of December 7, 2016 3.Regular Meeting of December 12, 2017 4.Regular Meeting of November 13, 2018 Attachments: 1.Special Meeting of September 7, 2016 2.Adjourned Regular Meeting of December 7, 2016 3.Regular Meeting of December 12, 2017 4.Regular Meeting of November 13, 2018 Respectfully Submitted by: Linda Abbott, Deputy City Clerk Noted: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 3/13/2024Page 1 of 1 powered by Legistar™40 Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Special Meeting Minutes-draft Wednesday, September 7, 2016 6:00 PM Closed Session - 6:00 PM Open Session - 7:00 PM Council Chambers City Council Mayor Hany Fangary Mayor Pro Tem Justin Massey Councilmembers Jeff Duclos Stacey Armato Carolyn Petty 41 City Council Special Meeting Minutes September 7, 2016 City of Hermosa Beach Page 2 of 3 Approved on 11/27/2018 NOTICE OF SPECIAL MEETING AND AGENDA PLEASE TAKE NOTICE that the Mayor of the City of Hermosa Beach has called a Special Meeting of the City Council to take place at 6:00 p.m. on September 7, 2016, to consider and take action on only those matters set forth on the agenda below. 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS 6:00 p.m. ROLL CALL Present: Armato, Duclos, Massey, Petty, Mayor Fangary Absent: None PUBLIC COMMENT Bill Hallett Tracy Hopkins RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 6:07 p.m. 1.16-0517 MINUTES: Approval of minutes of Closed Sessions held on August 23, 2016. 2.16-0516 PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT Government Code Section 54957 Title: Interim City Manager/City Manager Attachments:SUPPLEMENTAL Letter from Warren Barr 8-24-16 (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Letter from Getchel Wilson 9-3-16 (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Letter from Traudl 9-7-16 (added 9-7-16 at 4pm).pdf RECESS TO OPEN SESSION IN COUNCIL CHAMBERS 7:05 p.m. 42 City Council Special Meeting Minutes September 7, 2016 City of Hermosa Beach Page 3 of 3 Approved on 11/27/2018 7:00 P.M. - OPEN SESSION CALL TO ORDER 7:14 p.m. ROLL CALL Present: Armato, Duclos, Massey, Petty, Mayor Fangary Absent: None PLEDGE OF ALLEGIANCE Gila Katz CLOSED SESSON REPORT City Attorney Jenkins said two public comments were received prior to Closed Session. 3.16-0518 REVIEW OF PROPOSALS FROM RECRUITING FIRMS FOR CITY MANAGER SEARCH Attachments:Letters to Recruitment Firms 8-25-16.pdf City Manager Scope of Work_RFP.pdf SUPPLEMENTAL Alliance Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Avery Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Bob Murray & Associates Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL CPS HR Consulting Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Ralph Andersen & Associates Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Teri Black Proposal (added 9-7-16 at 4pm).pdf SUPPLEMENTAL Recruitment Agency RFP Summary (added 9-7-16 at 430pm).pdf PUBLIC COMMENT Tracy Hopkins Gila Katz ADJOURNMENT 8:15 p.m. Elaine Doerfling City Clerk 43 City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Adjourned Regular Meeting Minutes - draft Wednesday, December 7, 2016 Council Chambers City Council Mayor Hany Fangary Mayor Pro Tem Justin Massey Councilmembers Jeff Duclos Stacey Armato Carolyn Petty 44 City Council Adjourned Regular Meeting Minutes December 7, 2016 City of Hermosa Beach Page 2 of 2 Approved on 11/27/2018 7:00 P.M. – CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS 7:00 p.m. ROLL CALL Present: Armato, Duclos, Petty, Mayor Fangary Absent: Massey* *Massey called in via phone PUBLIC COMMENT None RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 7:01 p.m. 1.16-0730 MINUTES: Approval of minutes of Closed Session held on November 22, 2016. 2.16-0731 CONFERENCE WITH LEGAL COUNSEL: Threatened Litigation Government Code Section 54956.9(d)(2) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 (threat of litigation from E&B Natural Resources Management Corporation) ADJOURNMENT 8:55 p.m. Elaine Doerfling City Clerk 45 City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting Minutes - draft Tuesday, December 12, 2017 Council Chambers City Council Mayor Justin Massey Mayor Pro Tem Jeff Duclos Councilmembers Stacey Armato Carolyn Petty Hany Fangary 46 City Council Regular Meeting Minutes December 12, 2017 City of Hermosa Beach Page 2 of 2 Approved on 11/27/2018 7:00 P.M. - REGULAR AGENDA CALL TO ORDER 7:00 p.m. ROLL CALL Present:None Absent:Armato, Duclos, Fangary, Petty, Mayor Massey PUBLIC COMMENT None ANNOUNCEMENT Noting that tonight’s Regular Meeting had been canceled, City Clerk Doerfling adjourned the meeting due to the lack of a quorum. ADJOURNMENT The Regular Meeting of Tuesday, December 12, 2017 adjourned at the hour of 7:01 p.m. Elaine Doerfling City Clerk 47 Tuesday, November 13, 2018 6:00 PM City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Council Chambers City Council Mayor Jeff Duclos Mayor Pro Tem Stacey Armato Councilmembers Mary Campbell Hany S. Fangary Justin Massey Meeting Minutes - Draft Closed Session - 6:00 P.M. Regular Meeting - 7:00 P.M. 48 November 13, 2018City Council Meeting Minutes - Draft 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS 6:00 p.m. ROLL CALL Mayor Duclos, Mayor Pro Tempore Armato, Councilmember Campbell, Councilmember Fangary, and Councilmember Massey Present:5 - Absent:0 PUBLIC COMMENT None RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 6:01 p.m. 18-06761.MINUTES: Approval of minutes of Closed Session held on October 23, 2018. 18-06772.CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator:City Manager Employee Organizations:Hermosa Beach Police Officers’ Association Hermosa Beach Firefighters’ Association Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Hermosa Beach Professional Engineers Bargaining Group Unrepresented Employees 18-06783.CONFERENCE WITH LEGAL COUNSEL: Threatened Litigation Government Code Section 54956.9(d)(2) and (e)(4) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: 1 Page 1City of Hermosa Beach Printed on 11/19/2018 49 November 13, 2018City Council Meeting Minutes - Draft 18-06864.CONFERENCE WITH LEGAL COUNSEL: Pending Litigation Government Code Section 54956.9(d)(1) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Mark Roth v. City of Hermosa Beach Los Angeles County Superior Court, Case No. YC072628 ADJOURNMENT OF CLOSED SESSION 6:55 p.m. 7:00 P.M. - REGULAR AGENDA CALL TO ORDER 7:01 p.m. PLEDGE OF ALLEGIANCE Al Benson ROLL CALL Mayor Duclos, Mayor Pro Tempore Armato, Councilmember Campbell, Councilmember Fangary, and Councilmember Massey Present:5 - Absent:0 CLOSED SESSION REPORT City Attorney Jenkins said no public comment was added prior to Closed Session, nothing was added to the agenda, and there were no reportable actions. ANNOUNCEMENTS Councilmember Campbell said the City and the Hermosa Beach School District met recently regarding Measure S and the North School rebuild project. Mayor Duclos invited everyone to the following upcoming events: *Sidewalk Festival, throughout Hermosa, Friday, November 16-Sunday, November 18, 11 a.m.-6 p.m.; *Small Business Saturday, throughout Hermosa, Saturday, November 24; *Free Holiday Parking (on all silver post meters within posted meter time limits), Tuesday, November 27-Tuesday, December 25; *Mayor Rotation Ceremony, Thursday, November 29 at 6 p.m., in Council Chambers; Page 2City of Hermosa Beach Printed on 11/19/2018 50 November 13, 2018City Council Meeting Minutes - Draft *Community Open House & Annual Tree Lighting with “Rock for Tots” Toy Drive Charity Concert, Saturday, December 1, 11 a.m.-8 p.m.; *Annual Community Chanukah Celebration, Pier Plaza, Sunday, December 2, 3-5:30 p.m.; and *Annual Sand Snowman Contest (15th Street at the Shoreline), Saturday, December 8, 9 a.m.-noon. PROCLAMATIONS / PRESENTATIONS None MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Manager Lowenthal said an item regarding the CIty Clerk's Office will be heard at the next meeting. This was received and filed. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: Coming forward to address the Council were: Anthony Higgins Bob Christiansen Gila Katz Al Benson Maria Haase a)18-0687 LETTER FROM ANTHONY HIGGINS DATED NOVEMBER 4, 2018 REGARDING FIESTA BUS ROUTE - COMPARISON OF 27TH STREET AND HERONDO IMPACT 11-04-18 Letter from Anthony Higgins.pdfAttachments: Motion Massey and seconded by Armato to receive and file the written communication. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 2. CONSENT CALENDAR: Motion Campbell and seconded by Massey to approve the Consent Calendar. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Page 3City of Hermosa Beach Printed on 11/19/2018 51 November 13, 2018City Council Meeting Minutes - Draft Absent:0 a)REPORT 18-0689 CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) 1. 011216 draft.docx 2. 012616 draft.docx 3. 020916 draft.docx 4. 030816 draft.docx 5. 060618 draft.docx 6. 061618 draft.docx 7. 061918 draft.docx 8. 071116-draft.docx 9. 091916 draft.docx 10. 101816 draft.docx 11. 110917 draft.docx 12. 122117 draft.docx 13. 102318 draft.docx Attachments: b)REPORT 18-0680 CHECK REGISTERS (Finance Director Viki Copeland) 1. 10-18-18 2. 10-25-18 3. 11-01-18 Attachments: c)REPORT 18-0660 ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETING OF SEPTEMBER 6, 2018 (Emergency Services Coordinator Brandy Villanueva) September 6, 2018 Meeting MinutesAttachments: d)REPORT 18-0699 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF OCTOBER 2, 2018 PR Minutes 10.02.2018.pdfAttachments: e)REPORT 18-0669 2017 STATE HOMELAND SECURITY PROGRAM SUBRECIPIENT AGREEMENT (Acting Police Chief Milton McKinnon) Page 4City of Hermosa Beach Printed on 11/19/2018 52 November 13, 2018City Council Meeting Minutes - Draft 1. 2017 State Homeland Security Program Subrecipient Agreement-Hermosa Beach 2. LA County-Motorola Contract Attachments: f)REPORT 18-0681 APPROVE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC., TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) AND TO PROVIDE PLANNING SERVICES FOR THE STRAND AND PIER HOTEL PROJECT (Community Development Director Ken Robertson) 1. PSA 3rd Amendment Strand Hotel EIR - AMEC 2. Strand and Pier Hotel EIR Modification Request_102918 3. PSA 2nd Amendment Strand Hotel EIR - AMEC - signed copy 4. Attachment A to 2nd Amendment to PSA with AMEC for Strand Hotel EIR 5. Original PSA dated 9-24-15 6. City's 3-6-18 response to developer's 2-13-18 letter.pdf 7. Developer's 2-13-18 letter to City 8. Link to City Council 9-24-15 Meeting 9. Link to City Council 1-10-17 Meeting 10. SUPPLEMENTAL Email from Peter Tucker (added 11-13-18 at 1pm).pdf Attachments: g)REPORT 18-0679 RESOLUTION ESTABLISHING A PERMIT APPLICATION FEE FOR LIMITED LIVE ENTERTAINMENT (Community Development Director Ken Robertson) 1. Resolution Establishing a Permit Application Fee for Limited Live Entertainment.pdf 2. Ordinance 18-1388 Limited Live Entertainment.pdf 3. Link to 10-23-18 City Council Meeting 4. Link to 8-21-18 Planning Commission Meeting 5. Link to 6-25-18 Planning Commission Meeting Attachments: 3. CONSENT ORDINANCES a)REPORT 18-0675 ORDINANCE NO. 18-1388 - “AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REGARDING DEFINITIONS AND STANDARDS FOR LIMITED LIVE ENTERTAINMENT AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE” Page 5City of Hermosa Beach Printed on 11/19/2018 53 November 13, 2018City Council Meeting Minutes - Draft (City Clerk Elaine Doerfling) Ord 18-1388Attachments: Public comment: (Name indistinct) Motion Massey and seconded by Armato to waive full reading and adopt by title Ordinance No. 18-1388. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. None 5. PUBLIC HEARINGS a)REPORT 18-0684 CONSIDER AMENDMENT OF THE MUNICIPAL CODE ADDING CHAPTER 5.78 TO THE HERMOSA BEACH MUNICIPAL CODE (TOBACCO RETAILERS) REQUIRING LICENSURE OF TOBACCO RETAILERS AND LIMITING SALE OF ELECTRONIC SMOKING DEVICES AND FLAVORED TOBACCO PRODUCTS TO REDUCE THE ILLEGAL SALE OF TOBACCO TO YOUTH AND AMENDING SECTION 1.10.040 TO MAKE VIOLATIONS OF CHAPTER 5.78 SUBJECT TO ADMINISTRATIVE PENALTY PROCEDURES (Continued from meeting of August 25, 2015) (Community Development Director Ken Robertson) 1. Link to August 25, 2015 Staff Report 2. Proposed Ordinance 3. City of Hermosa Beach Tobacco Retailer Map 4. List of Los Angeles County Cities with Tobacco Retailer Licenses 5. SUPPLEMENTAL Email from Philip Gardiner (added 11-13-18 at 1pm).pdf 6. SUPPLEMENTAL eComment from Primo Castro (submitted 11-12-18 at 9:38pm).pdf Attachments: Jacqueline Sun, Community Policy Analyst, Beach Cities Health District, was invited forward to respond to Council questions. The public hearing opened at 7:46 p.m. Coming forward: Mark Warshaw Heather Roth Celina Douglas, Beach Market Owner Page 6City of Hermosa Beach Printed on 11/19/2018 54 November 13, 2018City Council Meeting Minutes - Draft Monty Messex, MPH, Los Angeles County Dep't. of Public Health Tobacco Control & Prevention Program Carol Almeda, Community Organizer, Asian American Drug Abuse Program Craig Cadwallader, Surfrider Foundation South Bay Chapter The public hearing closed at 8:02 p.m. Motion Massey and seconded by Campbell to continue this item to the December 11, 2018 Regular meeting. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 6. MUNICIPAL MATTERS a)REPORT 18-0700 TEMPORARY HIRE RESOLUTION (Acting Chief of Police Milton McKinnon) 1. Resolution 18-XXXX 2. 2018-19 Salary Schedule 3. Moe Personnel Action Form_Redacted Attachments: Motion Campbell and seconded by Armato to adopt Resolution #18-7152, authorizing the temporary rehire of Georgia Moe as Community Services Division Manager for a period of two (2) days, November 14, 2018, and November 15, 2018. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 b)REPORT 18-0690 DOWNTOWN SAFETY AND LATE NIGHT ESTABLISHMENT MEASURES UPDATE (Acting Chief of Police Milton McKinnon) 1. Link to October 16, 2018 Report 2. PowerPoint Presentation PDF Attachments: Acting Chief McKinnon presented the staff report and responded to Council questions. Greg Newman, Baja Sharkeez/Palmilla owner, gave a PowerPoint presentation of changes to be made by the establishments downtown, and responded to Council questions. Bob Rollins, Building and Code Enforcement Official, responded to Council questions. Page 7City of Hermosa Beach Printed on 11/19/2018 55 November 13, 2018City Council Meeting Minutes - Draft Motion Massey and seconded by Campbell to receive and file the Downtown Safety and Late Night Establishment Measures update report. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 c)REPORT 18-0685 UPDATE FROM THE COMMUNITY THEATER SUBCOMMITTEE AND RECOMMENDATION TO EXECUTE A FACILITY NEEDS ASSESSMENT (Community Resources Manager Kelly Orta) Public comment: Kurt Cassidy David Grethen Motion Massey and seconded by Armato to: 1. Approve the Community Theater Subcommittee's recommendation to give authority to the City Manager to execute a facility needs assessment of the Community Theater facility, including analysis and conceptual cost estimates of a major renovation of the Community Theater to transform it into a regional performing arts center; and, noting the City Manager's comments, this assessment may also include a conservative renovation to upgrade the Community Theater, taking into consideration its current users and maintaining the community focus of the facility. 2. Appropriate $30,000 from the Capital Improvement Fund for a newly created Community Theater Capital Improvement Project (CIP). Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 d)REPORT 18-0683 CAPITAL IMPROVEMENT PROJECT (CIP) 14-173 8TH STREET IMPROVEMENTS PROJECT UPDATE (Public Works Director Glen W.C. Kau) PowerPoint Presentation.pdfAttachments: Councilmember Campbell recused herself and left the dais during discussion of this item (at the recommendation of City Attorney Jenkins) due to the proximity of her home to the project. Director Kau gave a PowerPoint presentation and responded to Council questions. Public comment: David Grethen, Public Works Commissioner Page 8City of Hermosa Beach Printed on 11/19/2018 56 November 13, 2018City Council Meeting Minutes - Draft Motion Armato and seconded by Massey to: 1. Receive and file the project status update, which includes information for bringing the Plans, Specs and Estimates to 100% completion; and 2. Approve the recommendation to conduct a final project walk-through/field review meeting with 8th Street residents, for those affected properties that are interested, on November 28, 2018 in advance of solicitation for construction bids. Aye:Mayor Duclos, Armato, Fangary, and Massey4 - Absent:0 Recused:Campbell1 - e)REPORT 18-0688 POLICY ON VOTING PROCEDURE FOR BOARD/COMMISSION APPOINTMENTS (Continued from meeting of October 13, 2018) - Report has been Revised - (City Clerk Elaine Doerfling) 1. Voting Sheet Sample #1 - 042418.P&R-7 2. Voting Sheet Sample #2 - 110216.PW-8 WV Attachments: Motion Fangary and seconded by Armato to approve the following policy: *Paper voting procedure (developed in 2012 by Council subcommittee and staff). Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a)REPORT 18-0701 ROLE OF EMERGENCY PREPAREDNESS ADVISORY COMMISSION (City Manager Suja Lowenthal) 1. Link to City Council Meeting of March 13, 2018 - Item 7a Vacancies 2. July 19 2018 Joint City Council and Commissions Meeting - EPAC Staff Report 3. SUPPLEMENTAL Email from Nadine Skye-Davis (added 11-13-18 at 1pm).pdf Attachments: Motion Armato and seconded by Campbell to: 1. Schedule a joint study session with the Emergency Preparedness Advisory Commission in January of 2019, and 2. Direct staff to bring forward a formal recommendation at a subsequent City Council meeting on the future roles, responsibilities and direction of the Emergency Preparedness Advisory Commission. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 Page 9City of Hermosa Beach Printed on 11/19/2018 57 November 13, 2018City Council Meeting Minutes - Draft b)REPORT 18-0691 SELECTION OF DELEGATE AND ALTERNATE TO SERVE ON THE LAX COMMUNITY NOISE ROUNDTABLE (Assistant to the City Manager Nico De Anda-Scaia) 1. Draft City Letter of Interest and Notice of Delegates 2. LAX-Community Noise Roundtable Supplemental Information 3. Link to LAX/Community Noise Roundtable Meeting Details 4. Link to LAX Noise Management Information 5. SUPPLEMENTAL eComment from Peter Tucker (submitted 11-12-18 at 3:45pm).pdf Attachments: Motion Duclos and seconded by Fangary to: 1. Designate Armato as a Council delegate and Campbell as an alternate to serve on the LAX Community Noise Roundtable; and 2. Authorize the Mayor to sign a letter addressed to Administrators of the LAX Community Noise Roundtable and LAWA Noise Management Division, requesting formal City membership and announcing the appointments of the City Council's delegate and alternate. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 c)REPORT 18-0682 REQUEST FOR APPROVAL OF SPONSORSHIP DONATION TO THE BEACH CITIES HEALTH DISTRICT’S 20TH ANNUAL HOLIDAY GIFT BAG PROJECT (City Manager Suja Lowenthal) 1. 10-05-18 BCHD Letter.pdf 2. Holiday Gift Bag Project Flyer.pdf 3. Link to Holiday Gift Bag Program Webpage Attachments: Motion Campbell and seconded by Armato to approve the sponsorship donation. Aye:Mayor Duclos, Armato, Campbell, Fangary, and Massey5 - Absent:0 8. OTHER MATTERS - CITY COUNCIL a)18-0692 TENTATIVE FUTURE AGENDA ITEMS Tentative Future Agenda.pdfAttachments: It was Council consensus to receive and file the Tentative Future Agenda Items. ADJOURNMENT 10:29 p.m., in memory of Taylor Meyer, to the November 15 elected Page 10City of Hermosa Beach Printed on 11/19/2018 58 November 13, 2018City Council Meeting Minutes - Draft officials photo session at 9:15 a.m. on The Greenbelt across from City Hall. Page 11City of Hermosa Beach Printed on 11/19/2018 59 MEMORANDUM OFFICE OF THE CITY CLERK TO: Mayor and Members of the City Council FROM: City Clerk Elaine Doerfling DATE: November 26, 2018 SUBJECT: Meeting of November 27, 2018 – Supplemental – Agenda Item 2(a) Attached please find the revised Regular Meeting Minutes of December 12, 2017, amended on both pages to correctly reflect Mary Campbell as a member of the City Council (former Councilmember Petty stepped down on November 28). Please replace the original submittal with this corrected version in your motion to approve the minutes this evening. We’re sorry for any confusion or inconvenience this may have caused. Thank you. 60 City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting Minutes - final Tuesday, December 12, 2017 Council Chambers City Council Mayor Justin Massey Mayor Pro Tem Jeff Duclos Councilmembers Stacey Armato Mary Campbell Hany Fangary 61 City Council Regular Meeting Minutes December 12, 2017 City of Hermosa Beach Page 2 of 2 Approved on 11/27/2018 7:00 P.M. - REGULAR AGENDA CALL TO ORDER 7:00 p.m. ROLL CALL Present: None Absent: Armato, Campbell, Duclos, Fangary, Mayor Massey PUBLIC COMMENT None ANNOUNCEMENT Noting that tonight’s Regular Meeting had been canceled, City Clerk Doerfling adjourned the meeting due to the lack of a quorum. ADJOURNMENT The Regular Meeting of Tuesday, December 12, 2017 adjourned at the hour of 7:01 p.m. Elaine Doerfling City Clerk 62 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0708 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 CHECK REGISTERS (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council ratify the following check registers. Attachments: 1.Check Register 11/5/18 2.Check Register 11/8/18 3.Check Register 11/15/18 a 4.Check Register 11/15/18 b Approved: Viki Copeland, Finance Director City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™63 11/05/2018 Check Register CITY OF HERMOSA BEACH 1 2:50:08PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90480 11/5/2018 SOUTH BAY REGIONAL PUBLIC COMM PO 14650 PD/REPLACEMENT MOBILE & PORTABLE RADIOS08812 715-2101-5405 616,316.30 Total : 616,316.3008812 Bank total : 616,316.30 1 Vouchers for bank code :boa 616,316.30Total vouchers :Vouchers in this report 1 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 1 inclusive, of the check register for 11/5/18 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/15/18 2b (1) 64 11/08/2018 Check Register CITY OF HERMOSA BEACH 1 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90481 11/8/2018 ABSOLUTE INTERNATIONAL SECURIT 2018032327/PO 14672 DOWNTOWN/PIER/SECURITY 10/5-10/6/1821086 001-2102-4201 2,035.20 DOWNTOWN/PIER/SECURITY 10/12-10/27/182018032433/PO 14672 001-2102-4201 5,814.85 Total : 7,850.0521086 90482 11/8/2018 ACTIVE NETWORK LLC CB2018Q2_0075 PO 14812/REIMB CHARGE DISPUTED IN ERROR06349 001-3406 350.00 Total : 350.0006349 90483 11/8/2018 ADAMS STREETER CIVIL ENGINEERS 183945 (PO 13272) PARKING LOT D IMPROVE DESIGN SRVCS/AUG1820825 150-8682-4201 5,516.63 Total : 5,516.6320825 90484 11/8/2018 ADMINISTRATIVE SERVICES CO OP 1912 (PO 14432)TAXI VOUCHER PROGRAM/SEP1811437 145-3404-4201 4,458.25 Total : 4,458.2511437 90485 11/8/2018 ADMINSURE, INC.11481 (PO 14125) GENERAL/AUTO LIABILITY CLAIM ADMIN/NOV1804715 705-1209-4201 1,300.00 Total : 1,300.0004715 90486 11/8/2018 ALKADIS, CHRISTOPHER PO 14840 REIMB/COMM POLICE ACADEMY FOOD/SEP-OCT1811359 001-3302-4201 289.45 Total : 289.4511359 90487 11/8/2018 ALL AMERICAN ASPHALT Progress Payment 3 PO 14189/STREET IMPROVEMENTS/SEP1816956 115-8174-4201 61,083.75 Total : 61,083.7516956 90488 11/8/2018 AMERICAN GUARD SERVICES, INC. 192060 (PO 14206) CROSSING GUARD SERVICES/SEP1820685 001-2102-4201 11,508.48 Total : 11,508.4820685 90489 11/8/2018 ASCENT ELEVATOR SERVICES, INC 13806 (PO 14268) ELEVATOR MAINTENANCE/OCT1818891 001-4204-4201 288.00 Total : 288.0018891 90490 11/8/2018 BRAUN LINEN SERVICE 1494515 to 1500375 PRISONER LAUNDRY/OCT1800163 2b (2) 65 11/08/2018 Check Register CITY OF HERMOSA BEACH 2 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90490 11/8/2018 (Continued)BRAUN LINEN SERVICE00163 001-2101-4306 419.35 Total : 419.3500163 90491 11/8/2018 BUCKNAM INFRASTRUCTURE GROUP 332-02.01 (PO 14462)PROJECT MGMT/GIS INFRASTRUCTURE/OCT1819090 160-3102-4201 487.00 Total : 487.0019090 90492 11/8/2018 CALIFORNIA FENCE AND SUPPLY CO 7010 (PO 14635)FENCING/LOADER FOR STORM DRAIN CLEARING03621 161-3109-4309 1,838.00 Total : 1,838.0003621 90493 11/8/2018 COMPLETES PLUS 01YL4482 MAT REQ 773682/AUTO REPAIR PARTS09436 715-3104-4311 5.30 MAT REQ 773688/AUTO REPAIR/PRESSURE HOSE01YM6848 715-3104-4311 25.49 Total : 30.7909436 90494 11/8/2018 CONTINENTAL MAPPING SERVICE 100518 (PO 14208)PUBLIC NOTICES/821 & 1602 LOMA/OCT1820398 001-4101-4201 1,100.00 Total : 1,100.0020398 90495 11/8/2018 COPWARE, INC.PO 14853 PEACE OFFICER LEGAL SOURCEBOOK SUBSCRIP19593 001-2101-4305 85.00 Total : 85.0019593 90496 11/8/2018 COUNTY OF LOS ANGELES RE-PW-18100901775 ARTESIA BLVD TRAFFIC SIGNAL MAINT/SEP1800879 001-3104-4251 109.20 Total : 109.2000879 90497 11/8/2018 CPRS PO 14833 VINT/SHATTUCK/ORTA/ANNUAL MEMBERSHIP07700 001-4601-4315 775.00 Total : 775.0007700 90498 11/8/2018 DAVEY RESOURCE GROUP, INC.75018 (PO 14546)TREE INVENTORY COUNT AS OF 9/27/1821085 301-4202-4201 9,334.17 Total : 9,334.1721085 90499 11/8/2018 DEPARTMENT OF TRANSPORTATION SL190091 SIGNALS & LIGHTING MAINT/JUL18-SEP1800267 105-2601-4251 15,855.23 66 11/08/2018 Check Register CITY OF HERMOSA BEACH 3 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 15,855.23 90499 11/8/2018 DEPARTMENT OF TRANSPORTATION00267 90500 11/8/2018 DEWEY PEST CONTROL Account 1233239 PO 14430/SEWER RAT ABATEMENT/OCT1811449 160-3102-4201 262.00 PO 14430/PEST CONTROL/OCT18Account 759408 001-4204-4201 694.00 Total : 956.0011449 90501 11/8/2018 DONALD WENTWORTH D18-18036/PO 14678 10,000 POLICE BADGE STICKERS13835 001-2101-4305 503.95 Total : 503.9513835 90502 11/8/2018 DUNCAN SOLUTIONS, INC.DS0000000831 PO 14494/PARKING CITATION FEES/SEP1820668 001-1204-4201 4,792.16 Total : 4,792.1620668 90503 11/8/2018 EASY READER HD18-063 & HD18-064 MAT REQ 973730/STMT 4638/LEGAL ADS/SEP1800181 001-1121-4323 375.38 Total : 375.3800181 90504 11/8/2018 EMBROIDME BEACH CITIES 72650 (PO 14728)YARD/SWEATSHIRTS/SHIRTS & HATS FOR ELLS11509 001-4202-4314 849.17 Total : 849.1711509 90505 11/8/2018 EMPLOYMENT DEVELOPMENT DEPT LetterID L0029773728 UNEMPLOYMENT CLAIMS/JUL18-SEP1801397 705-1215-4186 7,481.00 Total : 7,481.0001397 90506 11/8/2018 FILE KEEPERS, LLC 542975 (PO 12873)DOCUMENT SCANNING SERVICES/SEP1821096 715-1201-4201 2,027.72 Total : 2,027.7221096 90507 11/8/2018 GRAINGER 9935189101 MAT REQ 773697/MAINTENANCE SUPPLIES10836 715-4206-4309 35.22 Total : 35.2210836 90508 11/8/2018 GUERRERO, ROBERT J.PO 14357 BACKGROUND INVESTIGATION/SEP1820669 001-2101-4201 1,085.34 BACKGROUND INVESTIGATION/OCT18PO 14357 001-2101-4201 3,541.41 67 11/08/2018 Check Register CITY OF HERMOSA BEACH 4 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 4,626.75 90508 11/8/2018 GUERRERO, ROBERT J.20669 90509 11/8/2018 HARRIS & ASSOCIATES 39117 (PO 7144)ENGINEERING/STREET IMPROVE/MAY-SEP1802102 122-8173-4201 39,506.25 Total : 39,506.2502102 90510 11/8/2018 HOME DEPOT CREDIT SERVICES 1011732 REQ 773509/EXTENSION POLE FOR CONCRETE03432 001-3104-4309 40.76 MAT REQ 532434/SOIL112573 001-6101-4309 39.48 REQ 863181/SCRW/NUT DRVR/VOLTAGE TESTERS2020035 001-4204-4309 143.16 MAT REQ 532432/DEWAULT SAW3091374 001-6101-4309 219.40 MAT REQ 863041/DEWAULT CHAINSAW3664096 001-6101-4309 360.26 MAT REQ 773510/WHEEL BARROW6092984 001-3104-4309 110.22 MAT REQ 863360/BATTERIES/CABLE TIES6570565 001-4601-4201 120.12 MAT REQ 773352/MAGNETS/VEHICLE HB171990 715-2101-4311 19.79 REQ 532433/DRILL BITS/MECHANIC TOOL SET73026 001-6101-4309 215.27 Total : 1,268.4603432 90511 11/8/2018 INTERNATIONAL SECURITY PRODUCT 223351 (PO 14762)BUS LIC CERT SECURITY PAPER 2500 SHEETS17474 001-1204-4305 368.30 Total : 368.3017474 90512 11/8/2018 IPS GROUP INC 37285 (PO 14142)200 PARKING METERS/UPGRADE PHASE 319314 715-3302-4201 109,029.00 Total : 109,029.0019314 90513 11/8/2018 JOBS AVAILABLE 1822013 (PO 14209)JOB AD/CREW SUPERVISOR/OCT1801165 001-1203-4201 234.00 Total : 234.0001165 90514 11/8/2018 JOHN M CRUIKSHANK, INC.000015478/PO 11088 DESIGN SRVCS/ADA CURB RAMPS ON PCH/SEP1813840 150-8185-4201 504.00 68 11/08/2018 Check Register CITY OF HERMOSA BEACH 5 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 504.00 90514 11/8/2018 JOHN M CRUIKSHANK, INC.13840 90515 11/8/2018 KILMER, KEITH L.PO 13096 PERSONNEL/INVESTIGATIVE SERVICES/OCT1820772 001-1203-4201 1,765.33 Total : 1,765.3320772 90516 11/8/2018 LEARNED LUMBER B637919 MAT REQ 773507/MAINTENANCE SUPPLIES00167 001-3104-4309 26.90 MAT REQ 773511/MAINTENANCE SUPPLIESB639662 001-3104-4309 23.58 Total : 50.4800167 90517 11/8/2018 LOS ANGELES NEWS GROUP 0011167281 PO 14353/JOB AD/CREW SUPERVISOR/SEP1819623 001-1203-4201 250.00 Total : 250.0019623 90518 11/8/2018 MANHATTAN BEACH, CITY OF 18-02674 (PO 14794)ARTESIA BLVD MEDIAN MAINT/MAY17-MAY1800183 105-2601-4251 2,200.36 Total : 2,200.3600183 90519 11/8/2018 MARTIN CHEVROLET 768063 MAT REQ 773698/VEHICLE REPAIR PARTS15912 715-2101-4311 74.31 Total : 74.3115912 90520 11/8/2018 MCCORMICK AMBULANCE 222892 (PO 14429)AMBULANCE TRANSPORT SERVICES/SEP1820898 001-1201-4201 25,080.00 Total : 25,080.0020898 90521 11/8/2018 MICHAEL BAKER INTERNATIONAL 1028296 (PO 13709)HERMOSA AVE PAVEMENT RESURFACING/SEP1820916 146-8174-4201 10,173.22 Total : 10,173.2220916 90522 11/8/2018 MOST DEPENDABLE FOUNTAINS INV53556 PO 14759/DRINKING FOUNTAIN REPAIR PARTS11454 001-6101-4309 427.91 Total : 427.9111454 90523 11/8/2018 MURPHY, ANDREW PO 14851 DISMISSED CITATION NO. 3100519521145 001-3302 53.00 Total : 53.0021145 69 11/08/2018 Check Register CITY OF HERMOSA BEACH 6 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90524 11/8/2018 PARTEK SOLUTIONS INC 22934 (PO 14591)30,000 PARKING CITATION ENVELOPES14694 001-3302-4309 1,437.00 Total : 1,437.0014694 90525 11/8/2018 PROSUM TECHNOLOGY SERVICES SIN017788 PO 14228/BODY CAMERAS/AUG1811539 153-2106-5401 1,280.00 EMAIL AUTHENTICATE (MFA) IMPLEMENT/SEP18SIN017802 (PO 14395) 715-1206-4201 2,750.00 PO 14224/IT SUPPORT SERVICES/NOV18SIN017892 715-1206-4201 14,830.42 Total : 18,860.4211539 90526 11/8/2018 PROVIDENCE MEDICAL INSTITUTE Guarantor 600000285 PRE-EMPLOYMENT PHYSICALS/SEP1801911 001-1203-4320 1,328.00 Total : 1,328.0001911 90527 11/8/2018 PRUDENTIAL OVERALL SUPPLY 42336968 to 42343534 YARD UNIFORMS, TOWELS, &/OR MATS/OCT1817676 001-2101-4309 66.16 001-3104-4309 48.36 001-3302-4309 59.56 001-4202-4314 324.23 001-4204-4309 159.92 715-4206-4309 39.36 Total : 697.5917676 90528 11/8/2018 RAIMI AND ASSOCIATES INC 18-2998 (PO 12876)GENERAL PLAN UPDATE/JUL18-AUG1818223 001-4104-4201 1,591.64 Total : 1,591.6418223 90529 11/8/2018 REDONDO BEACH, CITY OF 566366 (PO 14493)CITY PROSECUTOR SERVICES/SEP1803282 001-1132-4201 16,667.00 Total : 16,667.0003282 90530 11/8/2018 REISS, ROBERT A.Receipt 001-00679290 REFUND FOR PHOTOVOLTAIC INSTALLATION21143 001-6821 55.50 Total : 55.5021143 90531 11/8/2018 RICHARD A DEAN PO 14837 VELA/ASSERTIVE SUPERVISION TRAINING10768 001-2101-4313 300.00 70 11/08/2018 Check Register CITY OF HERMOSA BEACH 7 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 300.00 90531 11/8/2018 RICHARD A DEAN10768 90532 11/8/2018 RICOTTA, TIM PO 14852 DISMISSED CITATION NOS. 34004467/821144 001-3302 76.00 Total : 76.0021144 90533 11/8/2018 ROBERTS, PHILIP DEAN 02.22.2019/PO 14783 SURFER'S WALK OF FAME ART 201913777 001-4601-4302 500.00 Total : 500.0013777 90534 11/8/2018 SIMS WELDING SUPPLY CO INC 18428574 & 18428575 WELDING SUPPLIES/GAS REFILLS/OCT18~00018 715-4206-4309 236.62 Total : 236.6200018 90535 11/8/2018 SITEONE LANDSCAPE SUPPLY 87236841-001 MAT REQ 532330/LANDSCAPING SUPPLIES19829 001-6101-4309 861.33 Total : 861.3319829 90536 11/8/2018 SMART AND FINAL IRIS COMPANY 3220630011410 MAT REQ 873442/COFFEE W/COP SUPPLIES00114 001-3302-4201 97.88 MAT REQ 863362/EXCURSION GOODY BAGS3220630017683 001-4601-4308 36.22 MAT REQ 863240/JAIL SUPPLIES3220630020325 001-2101-4306 38.75 MAT REQ 873443/RABIES CLINIC SUPPLIES3220630025894 001-3302-4201 118.99 MAT REQ 863237/JAIL SUPPLIES3220630026751 001-2101-4306 127.98 MAT REQ 863327/PARK PROGRAM SNACKS3220630026790 001-4601-4308 271.76 MAT REQ 863243/JAIL SUPPLIES3220630029003 001-2101-4306 101.44 NEW SECURITY CO. MEETING REFRESHMENTS3220630041608 001-2101-4305 13.73 COMM POLICE ADVISORY BOARD/PLATES/FORKS3220630054625 001-3302-4201 19.14 REQ 863431/SENIOR CENTER COFFEE SUPPLIES3220630055735 001-4601-4328 109.06 MAT REQ 863432/CUPS/PAPER TOWELS3220630055741 71 11/08/2018 Check Register CITY OF HERMOSA BEACH 8 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90536 11/8/2018 (Continued)SMART AND FINAL IRIS COMPANY00114 001-4601-4305 74.67 Total : 1,009.6200114 90537 11/8/2018 SOUTHERN CALIFORNIA EDISON CO 2-01-414-2152 ELECTRICITY/OCT1800159 001-6101-4303 1,563.67 ELECTRICITY/OCT182-01-414-3747 105-2601-4303 46.89 ELECTRICITY/OCT182-01-414-4281 105-2601-4303 217.90 ELECTRICITY/OCT182-01-414-5106 001-3104-4303 571.09 ELECTRICITY/OCT182-08-629-3669 001-4204-4303 64.83 ELECTRICITY/OCT182-20-128-4825 001-3304-4303 1,272.84 ELECTRICITY/OCT182-20-128-5475 001-4204-4303 200.55 ELECTRICITY/OCT182-20-984-6369 105-2601-4303 52.75 ELECTRICITY/OCT182-23-687-8021 001-3104-4303 47.72 ELECTRICITY/OCT182-23-725-4420 001-4204-4303 3,737.73 ELECTRICITY/OCT182-31-250-3303 001-4204-4303 41.12 ELECTRICITY/OCT182-36-722-1322 105-2601-4303 41.08 ELECTRICITY/OCT182-37-909-1838 001-4204-4303 535.89 ELECTRICITY/OCT182-39-985-7812 001-4204-4303 1,319.00 Total : 9,713.0600159 90538 11/8/2018 SPCALA 2018-0930 PO 14433/ANIMAL SERVICES/SEP1818821 001-3302-4201 400.00 Total : 400.0018821 90539 11/8/2018 SRK PROMOTIONAL ADVERTISING 4122 (PO 14717)COMMUNITY OUTREACH/750 HALLOWEEN BAGS15398 72 11/08/2018 Check Register CITY OF HERMOSA BEACH 9 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90539 11/8/2018 (Continued)SRK PROMOTIONAL ADVERTISING15398 001-3302-4201 999.95 COMMUNITY OUTREACH/350 HALLOWEEN BAGS4123 (PO 14719) 001-3302-4201 467.08 COMMUNITY OUTREACH/1500 GLOW STICKS4124 (PO 14715) 001-3302-4201 713.33 Total : 2,180.3615398 90540 11/8/2018 THAYER'S DIST. & ELECTRICAL 6745 (PO 14808)BARD ST. GATE REPAIR21075 301-8673-4201 541.33 Total : 541.3321075 90541 11/8/2018 TIREHUB LLC 4893551 MAT REQ 773683/VEHICLE 35 TIRES21146 715-2101-4311 683.54 Total : 683.5421146 90542 11/8/2018 T-MOBILE Account 946625962 PD/CSOS/CELL PHONES/OCT1819082 001-2101-4304 214.88 001-3302-4304 40.29 YARD/CELL PHONES/MOBILE INTERNET/OCT18Account 954297746 001-4202-4304 678.10 Total : 933.2719082 90543 11/8/2018 T-MOBILE 9335503495/PO 14854 CELL PHONE TRACKING FOR INVESTIGATION19082 001-2101-4201 408.00 Total : 408.0019082 90544 11/8/2018 TURBODATA SYSTEMS, INC.28949 (PO 14431)CITATION WRITER WIRELESS FEES/NOV1820670 001-3302-4201 1,250.00 Total : 1,250.0020670 90545 11/8/2018 VELA, DIOCELINDA PO 14838 PER DIEM/ASSERTIVE SUPERVISION TRAINING19540 001-2101-4313 45.00 Total : 45.0019540 90546 11/8/2018 VERIZON WIRELESS LA 9816620782 PD TRUNK MODEMS/OCT1803209 001-2101-4304 418.11 Total : 418.1103209 90547 11/8/2018 VLASICH, DENNIS STS-00035 (PO 14456)RFP FOR IT SERVICE PROVIDERS/OCT1821063 73 11/08/2018 Check Register CITY OF HERMOSA BEACH 10 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90547 11/8/2018 (Continued)VLASICH, DENNIS21063 715-1206-4201 110.00 Total : 110.0021063 90548 11/8/2018 VORTEX INDUSTRIES, INC.07-1286334/PO 14711 YARD/ROLLING STEEL DOORS/PREVENT MAINT15597 001-4204-4201 268.00 YARD BAY DOOR REPAIRS07-1290146/PO 14782 001-4204-4201 2,134.96 Total : 2,402.9615597 90549 11/8/2018 WESTCHESTER MEDICAL GROUP CH026-8363/PO 14846 PRE-EMPLOYMENT PHYSICAL/SEP1811219 001-1203-4320 350.00 Total : 350.0011219 90550 11/8/2018 WITTMAN ENTERPRISES LLC 1808062 (PO 14587)AMBULANCE TRANSPORT BILLING/AUG1813359 001-1202-4201 2,995.08 Total : 2,995.0813359 90551 11/8/2018 WOOD ENVIRONMENT & INFRASTRUCT S23732111 (PO 8512)STRAND/PIER HOTEL ENVIRON IMPACT/SEP1819757 001-2105 5,453.85 Total : 5,453.8519757 1860149188 11/6/2018 ADMINSURE AS AGENT FOR THE 11/8/18 Check Run WORK COMP CLAIMS REIMB/OCT18-NOV1814691 705-1217-4324 19,470.62 Total : 19,470.6214691 1873855001 11/7/2018 ADMINSURE AS AGENT FOR THE 11/8/18 Check Run WORK COMP/SETTLEMENT REIMB/NOV1814691 705-1217-4324 80,000.00 Total : 80,000.0014691 Bank total : 506,286.22 73 Vouchers for bank code :boa 506,286.22Total vouchers :Vouchers in this report 73 74 11/08/2018 Check Register CITY OF HERMOSA BEACH 11 5:13:21PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 11 inclusive, of the check register for 11/8/18 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/15/18 75 11/15/2018 Check Register CITY OF HERMOSA BEACH 1 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90552 11/15/2018 3V SIGNS AND GRAPHICS LLC 9686 (PO 14738)STAGE BANNER FOR LA LA LAND EVENT17339 001-1101-4319 210.24 Total : 210.2417339 90553 11/15/2018 ACCELA INC INV-ACC42710 CITIZEN RELATIONSHIP MGMT/MAY18-APR1905817 715-4202-4201 5,600.00 Total : 5,600.0005817 90554 11/15/2018 ANGULO, ANSELMO 2018/1 (PO 14881) POLYGRAPH EXAM/OCT1808741 001-2101-4201 175.00 Total : 175.0008741 90555 11/15/2018 ASCENT ELEVATOR SERVICES, INC 14061 (PO 14268) ELEVATOR MAINTENANCE/NOV1818891 001-4204-4201 288.00 Total : 288.0018891 90556 11/15/2018 AT&T 248 134-9454 462 8 PD COMPUTER CIRCUITS/NOV1800321 001-2101-4304 13.98 PD COMPUTER CIRCUITS/NOV18960 461-1985 555 7 001-2101-4304 108.62 Total : 122.6000321 90557 11/15/2018 BENDER, ROSALIND Parcel 4185-004-012 STREET LIGHT & SEWER TAX REBATE17706 001-6871 121.69 105-3105 24.61 Total : 146.3017706 90558 11/15/2018 CA PEACE OFFICERS ASSOCIATION 146890 (PO 14869) SCHEID/MEMBERSHIP RENEWAL00261 001-2101-4315 125.00 Total : 125.0000261 90559 11/15/2018 CALIFORNIA WATER SERVICE Account 4286211111 WATER USAGE/SEP1800016 001-6101-4303 34,044.34 001-4204-4303 1,187.56 001-3304-4303 286.82 105-2601-4303 5,929.00 Total : 41,447.7200016 90560 11/15/2018 CDWG PSN0578 MAT REQ 549649/PRINTER TONER/INK09632 2b (3)76 11/15/2018 Check Register CITY OF HERMOSA BEACH 2 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90560 11/15/2018 (Continued)CDWG09632 001-2101-4305 220.23 MAT REQ 649682/PRINTER TONER/INKPVV8910 715-1206-4305 1,414.88 UNINTERUPPTED POWER SOURCEPVW9077 (PO 14814) 715-1206-5402 1,813.80 Total : 3,448.9109632 90561 11/15/2018 CODE PUBLISHING INC 61573 (PO 14466)MUNICIPAL CODE ELECTRONIC UPDATE/OCT1818570 001-1121-4201 469.50 Total : 469.5018570 90562 11/15/2018 DAMBROS, JOHN A.Parcel 4184-015-051 SEWER & STREET LIGHT TAX REBATE20802 001-6871 121.69 105-3105 24.61 Total : 146.3020802 90563 11/15/2018 EMPIRE PIPE CLEANING AND EQUIP 11400 (PO 14845)CLEAN & VIDEO INSPECT SEWERS/OCT1807853 160-3102-4201 24,569.34 Total : 24,569.3407853 90564 11/15/2018 FEDERAL EXPRESS CORP 6-357-79060 REQ 549593/DELIVERY TO DONNOE (VENDOR)01962 001-1203-4305 38.52 Total : 38.5201962 90565 11/15/2018 FITZGERALD, JON PO 14872 SOUTH BAY FILM & MUSIC FESTIVAL SUPPORT19232 001-1201-4201 1,500.00 Total : 1,500.0019232 90566 11/15/2018 FREDERICK, ARTHUR C Parcel 4184-027-093 STREET LIGHT & SEWER TAX REBATE16891 001-6871 121.69 105-3105 24.61 Total : 146.3016891 90567 11/15/2018 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/NOV1819884 001-3302-4304 66.73 001-2101-4304 793.71 001-4204-4321 205.08 001-4202-4304 52.10 001-4201-4304 150.62 77 11/15/2018 Check Register CITY OF HERMOSA BEACH 3 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90567 11/15/2018 (Continued)FRONTIER19884 001-3304-4304 57.16 001-1204-4304 49.55 PD COMPUTER CIRCUITS/NOV18209-190-0013-1206175 001-2101-4304 879.53 EOC ANALOG LINES/NOV18310-318-0113-1203155 715-1206-4304 1,763.49 CASHIER TAPS LINE/NOV18310-318-8751-0128095 001-1204-4304 51.78 DUI BREATH TESTER/NOV18310-318-9210-0821785 001-2101-4304 61.75 PERSONNEL FAX LINE/NOV18310-372-6373-0311045 001-1203-4304 49.42 EOC CABLE & INTERNET/NOV18323-159-2268-0924145 001-1201-4304 286.57 Total : 4,467.4919884 90568 11/15/2018 GFOA 2903799 (PO 14864)NEWKIRK/GAAP UPDATE WEBINAR 12/5/1800427 001-1202-4317 135.00 Total : 135.0000427 90569 11/15/2018 GOLDEN TOUCH CLEANING, INC.65665 (PO 14468)JANITORIAL/CITY-OWNED BLDGS/OCT1820627 001-4204-4201 9,111.00 Total : 9,111.0020627 90570 11/15/2018 GRAINGER 9951840967 MAT REQ 773362/TRAILER JACK10836 715-3104-4311 60.40 Total : 60.4010836 90571 11/15/2018 HAJOCA CORP S153752736.001 MAT REQ 863196/PLUMBING SUPPLIES13330 001-4204-4309 340.85 MAT REQ 863182/PLUMBING SUPPLIESS154198634.001 001-4204-4309 435.83 Total : 776.6813330 90572 11/15/2018 HOST COMPLIANCE LLC 1358 (PO 14830)COMPLIANCE/ADDRESS IDENTIFY SUBSCRIPTION20038 001-4201-4201 8,447.00 Total : 8,447.0020038 90573 11/15/2018 INGLEWOOD WHOLESALE ELECTRIC 259013-00 MAT REQ 863194/ELECTRICAL SUPPLIES02458 78 11/15/2018 Check Register CITY OF HERMOSA BEACH 4 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90573 11/15/2018 (Continued)INGLEWOOD WHOLESALE ELECTRIC02458 105-2601-4309 239.69 MAT REQ 863195/LA LA LAND SUPPLIES259044-00 001-1101-4319 531.63 Total : 771.3202458 90574 11/15/2018 JOHNSON, LESLIE PO 14787 INSTRUCTOR PAYMENT/CLASS NOS. 7838-4218132 001-4601-4221 4,620.00 Total : 4,620.0018132 90575 11/15/2018 LAURA MECOY COMMUNICATIONS LLC 9-2018 (PO 14465)PUBLIC INFORMATION OFFICER/OCT1820347 001-1101-4201 6,000.00 Total : 6,000.0020347 90576 11/15/2018 LEWIS, ANNIE G.PO 14788 INSTRUCTOR PAYMENT/CLASS NOS. 7782/420732 001-4601-4221 1,176.00 Total : 1,176.0020732 90577 11/15/2018 LEXISNEXIS RISK DATA MGMT INC 1114400-20181031 INFORMATION SERVICES/OCT1812482 001-2101-4201 75.90 Total : 75.9012482 90578 11/15/2018 LOS ANGELES NEWS GROUP Statement No. 408853 JOB AD/PD RECRUIT/CREW SUPERVISOR/OCT1819623 001-1203-4201 1,115.00 Total : 1,115.0019623 90579 11/15/2018 M6 CONSULTING INC 982-18 (PO 9142)ENCROACHMENT PERMIT REVIEW/SEP1819487 001-4202-4201 4,095.00 Total : 4,095.0019487 90580 11/15/2018 MAGNUM VENTURE PARTNERS PO 14825 INSTRUCTOR PAYMENT/CLASS NOS. 7796/718274 001-4601-4221 1,081.10 Total : 1,081.1018274 90581 11/15/2018 MAIN STREET TOURS 9509C/Mat Req 863363 EXCURSION TRANSPORT/BIG BEAR OKTOBERFEST10045 145-3409-4201 1,620.00 EXCURSION TRANSPORT/BIG BEAR OKTOBERFEST9509C/Mat Req 863364 001-4601-4201 1,145.00 Total : 2,765.0010045 79 11/15/2018 Check Register CITY OF HERMOSA BEACH 5 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90582 11/15/2018 MANIACI INSURANCE SERVICES 913 (PO 14354)BENEFITS CONNECT ADMINISTRATION/OCT1818312 001-1203-4201 569.16 Total : 569.1618312 90583 11/15/2018 MCGOWAN CONSULTING LLC HB-MS4-1819-02 STORM WATER MGMT/NPDES PERMITS/SEP1814041 161-3109-4201 2,586.60 Total : 2,586.6014041 90584 11/15/2018 MERCHANTS LANDSCAPE SERVICES 52959 (PO 14377) CITYWIDE LANDSCAPING SERVICES/OCT1818071 001-6101-4201 19,200.00 CITYWIDE LANDSCAPING SERVICES/OCT1852960 (PO 14377) 105-2601-4201 3,700.00 Total : 22,900.0018071 90585 11/15/2018 MONOSMITH, LINDA Parcel 4161-026-019 STREET LIGHT & SEWER TAX REBATE09899 001-6871 119.30 105-3105 24.61 Total : 143.9109899 90586 11/15/2018 MONTROSE AND ASSOCIATES INC 25725 (PO 14889) CHAMBERS DVD RECORDING TROUBLESHOOTING13791 715-4204-4201 270.00 Total : 270.0013791 90587 11/15/2018 MOST DEPENDABLE FOUNTAINS INV53500 (PO 14679) E. RODAWAY PARK/DRINKING WATER FOUNTAIN11454 125-8546-4201 4,613.37 Total : 4,613.3711454 90588 11/15/2018 OFFICE DEPOT 216752186001 MAT REQ 549818/STORAGE BOXES/FOOTREST13114 001-1201-4305 89.51 MAT REQ 549585/KEYBOARD TRAY217045870001 001-1203-4305 90.57 MAT REQ 649640/OFFICE SUPPLIES220069057001 001-1208-4305 132.82 MAT REQ 863361/HOOKS/PRINTER STAND220452400001 001-4601-4305 91.59 MAT REQ 669900/OFFICE SUPPLIES221889381001 001-4202-4305 84.81 MAT REQ 863433/OFFICE SUPPLIES222400308001 001-4601-4305 65.75 MAT REQ 549648/AUDIO CABLES (2)222867705001 80 11/15/2018 Check Register CITY OF HERMOSA BEACH 6 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90588 11/15/2018 (Continued)OFFICE DEPOT13114 001-2101-4305 31.47 MAT REQ 549648/OFFICE SUPPLIES222868551001 001-2101-4305 51.80 MAT REQ 863059/PRINTER INK/MASKING TAPE224671106001 001-4201-4305 90.60 MAT REQ 863244/OFFICE SUPPLIES225428479001 001-2101-4305 54.16 Total : 783.0813114 90589 11/15/2018 PLANIT POLICE/RAGNASOFT RSI-0003438 SCHEDULING SOFTWARE 1 YEAR SUBSCRIPTION20748 153-2106-4201 2,500.00 Total : 2,500.0020748 90590 11/15/2018 PROSUM TECHNOLOGY SERVICES SIN017873 (PO 14395)EMAIL MFA AUTHENTICATION IMPLEMENT/OCT1811539 715-1206-4201 2,000.00 Total : 2,000.0011539 90591 11/15/2018 PSOMAS 145024 (PO 14107)SEWER IMPROVEMENT DESIGN SRVCS/SEP1813608 160-8416-4201 11,970.00 Total : 11,970.0013608 90592 11/15/2018 RED SECURITY GROUP, LLC 54176/Mat Req 649512 THEATRE EMERGENCY EXIT DOOR REPAIRS13255 001-4204-4309 192.50 MAT REQ 863193/CAM LOCKS (8)55655 001-4204-4309 131.40 Total : 323.9013255 90593 11/15/2018 ROCK N ROLL CAR WASH LLC 214 CITY VEHICLE CAR WASHES/OCT1818596 715-2101-4311 125.00 715-3302-4311 55.00 715-4201-4311 10.00 715-4202-4311 10.00 Total : 200.0018596 90594 11/15/2018 SAFEWAY INC VONS 431587-101618-2110 PARK PROGRAM CRAFT/100 MINI PUMPKINS~16425 001-4601-4308 97.46 SURFER WALK OF FAME/JUDGE MEETING/DRINKS432379-092818-2110 001-4601-4308 7.58 MAT REQ 863366/VETERANS DAY EVENT/DRINKS724699-110618-2110 81 11/15/2018 Check Register CITY OF HERMOSA BEACH 7 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90594 11/15/2018 (Continued)SAFEWAY INC VONS16425 001-2120 110.17 MAT REQ 863365/VETERANS DAY EVENT/SNACKS803298-110618-2110 001-2120 5.98 Total : 221.1916425 90595 11/15/2018 SBCU VISA 08J0034513168 CC PD WATER DELIVERY 9/13/18-10/12/1803353 001-2101-4305 220.43 PO 14821/WHITE ARCHIVAL PAPER9430030 CC 001-1121-4305 218.00 SENIOR CENTER MOVIES/MUSIC/SEP18-OCT18Email Receipts CC 001-4601-4328 39.96 OSBORNE/CRIME ANALYSTS CONF/CANCELLATIONFolio 930781 CC 001-2101-4317 -195.49 BINS/DESKTOP ORGANIZER/CASH BOXMat Req 863236 CC 001-2101-4305 97.42 RESTROOM SIGNS/REFUND OF DOUBLE-CHARGEPO 14584 CC 001-4601-4201 -85.34 KHANG/ERGONOMIC CHAIRPO 14609 CC 001-4101-4305 524.30 PD RECRUIT BUSINESS CARDSPO 14618 CC 001-1203-4201 46.50 COFFEE WITH A COP AD BOOSTPO 14621 CC 001-2101-4305 19.79 COMM THEATRE CAMERA/WALL MOUNT BRACKETPO 14630 CC 001-4601-4201 74.93 WATER BROOM TO CLEAN TENNIS COURTSPO 14638 CC 001-6101-4309 465.46 ERGONOMIC WIRLESS KEYBOARD & MOUSEPO 14663 CC 001-1203-4305 98.54 CORDOVA/BLUEPRINT READING CLASSPO 14667 CC 001-4202-4317 595.00 RESISTANCE BANDS/DUMBBELLS/STEP STOOLSPO 14673 CC 001-4601-4328 304.63 COMMUNITY MOVIE NIGHT PROPS/DECORPO 14677 CC 001-4601-4308 95.03 STAFF MEETING/TRAINING DINNERPO 14701 CC 001-4601-4317 160.71 LA LA LAND EVENT/PLAQUE FRAMEPO 14739 CC 82 11/15/2018 Check Register CITY OF HERMOSA BEACH 8 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90595 11/15/2018 (Continued)SBCU VISA03353 001-1101-4319 301.12 LA LA LAND PLAQUE EASEL/TO BE REFUNDEDPO 14748 CC 001-1101-4319 90.95 STRING LIGHTS FOR LA LA LAND EVENTPO 14761 CC 001-1101-4319 11.99 COMMUNITY MOVIE NIGHT/TABLECLOTHSPO 14780 CC 001-4601-4308 68.97 ORAL BOARD REFRESHMENTSReceipt CC 001-1203-4201 23.96 ORAL BOARD REFRESHMENTSReceipt CC 001-1203-4201 28.65 COMMUNITY POLICE ADVISORY BOARD DINNERReceipt CC 001-3302-4201 67.24 COMMUNITY POLICE ACADEMY REFRESHMENTSReceipt CC 001-3302-4201 133.10 ELLIS/2018 APA CALIFORNIA CONFERENCETR 726 CC 001-4101-4317 96.75 SCHEID/POST MANAGEMENT COURSETR 745 CC 001-2101-4312 726.20 Total : 4,228.8003353 90596 11/15/2018 SIGNVERTISE 8233/Mat Req 549852 2 PD HIRING BANNERS INSTALL/REMOVE09491 001-4202-4305 461.32 Total : 461.3209491 90597 11/15/2018 SOUTHERN CALIFORNIA EDISON CO 2-00-989-6911 ELECTRICITY/OCT1800159 105-2601-4303 88.66 ELECTRICITY/OCT182-01-836-7458 105-2601-4303 14.50 ELECTRICITY/OCT182-02-274-0542 001-6101-4303 23.81 ELECTRICITY/OCT182-09-076-5850 105-2601-4303 64.22 ELECTRICITY/OCT182-19-024-1604 001-4204-4303 1,150.85 ELECTRICITY/OCT182-21-400-7684 105-2601-4303 32.23 ELECTRICITY/OCT182-26-686-5930 83 11/15/2018 Check Register CITY OF HERMOSA BEACH 9 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90597 11/15/2018 (Continued)SOUTHERN CALIFORNIA EDISON CO00159 105-2601-4303 262.19 Total : 1,636.4600159 90598 11/15/2018 SPECTRUM BUSINESS 0049969110118 PD/CABLE/NOV1820236 001-2101-4201 72.09 PW YARD/CABLE 11/16/18-12/15/180088884110418 001-4202-4201 114.06 Total : 186.1520236 90599 11/15/2018 STERICYCLE 3004441117/PO 14095 PD/MEDICAL WASTE DISPOSAL/NOV1810412 001-2101-4201 85.00 Total : 85.0010412 90600 11/15/2018 STUDIO 637 1170 (PO 14849)VETERANS DAY CEREMONY FILMING SERVICES18156 001-2120 300.00 Total : 300.0018156 90601 11/15/2018 TETRA TECH, INC.51363430 (PO 13019)GREENBELT INFILTRATION DESIGN/SEP1820755 301-8542-4201 674.56 150-8542-4201 4,285.44 GREENBELT INFILTRATION DESIGN/OCT1851373137 (PO 13019) 301-8542-4201 888.08 150-8542-4201 5,641.92 Total : 11,490.0020755 90602 11/15/2018 THE BANK OF NEW YORK MELLON 252-2143850 INVESTMENT SAFEKEEPING SERVICES/1ST QTR13270 001-1141-4201 875.00 Total : 875.0013270 90603 11/15/2018 UNDERGROUND SERVICE ALERT 1020180319 UNDERGROUND SERVICE ALERTS/OCT1808207 160-3102-4201 113.95 Total : 113.9508207 90604 11/15/2018 UNITED SITE SERVICES 114-7587176 PO 14655/LA LA LAND EVENT/RESTROOMS18753 001-3301-4201 665.35 Total : 665.3518753 90605 11/15/2018 UPTIME COMPUTER SERVICE 31175 PRINTER MAINTENANCE/NOV1804768 715-1206-4201 943.00 84 11/15/2018 Check Register CITY OF HERMOSA BEACH 10 3:33:42PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 943.00 90605 11/15/2018 UPTIME COMPUTER SERVICE04768 90606 11/15/2018 WESTERN GRAPHIX 51054/Mat Req 863251 PD/CSO/VIP ID CARDS02873 001-2101-4201 137.69 001-3302-4201 52.27 EMPLOYEE ID CARDS/PHOTOBOOK51055/Mat Req 549589 001-1203-4305 248.93 Total : 438.8902873 183514103 11/14/2018 ADMINSURE AS AGENT FOR THE 11/15/18 Check Run WORK COMP CLAIMS REIMB/NOV1814691 705-1217-4324 7,706.10 Total : 7,706.1014691 Bank total : 201,341.85 56 Vouchers for bank code :boa 201,341.85Total vouchers :Vouchers in this report 56 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 10 inclusive, of the check register for 11/15/18 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/15/18 85 11/15/2018 Check Register CITY OF HERMOSA BEACH 1 4:28:47PM Page: Bank code :boa Voucher Date Vendor Invoice Description/Account Amount 90607 11/15/2018 SOUTHERN CALIFORNIA EDISON CO 2-41-090-1755 ELECTRICITY/JUL18-OCT1800159 001-4204-4303 134.19 Total : 134.1900159 Bank total : 134.19 1 Vouchers for bank code :boa 134.19Total vouchers :Vouchers in this report 1 "I hereby certify that the demands or claims covered by the checks listed on pages 1 to 1 inclusive, of the check register for 11/15/18 are accurate funds are available for payment, and are in conformance to the budget." By Finance Director Date 11/15/18 2b (4) 86 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0715 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR OCTOBER 2018 (Finance Director Viki Copeland) Recommended Action: Staff recommends that the City Council receive and file the October 2018 Financial Reports, including the CIP Report by Project. Summary: Attached are the October 2018 Revenue and Expenditure reports.The reports provide detail by revenue account and by department for expenditures,with summaries by fund at the end of each report. General Fund revenue is 18.1%received for 33.3%of the fiscal year.The General Fund revenue, particularly tax revenue,is not received incrementally.Adjusting for tax revenue would bring the total to 34.0%. General Fund expenditures are 30.6%expended for 33.3%of the fiscal year.Expenditures do not necessarily occur on an incremental basis. This CIP Report groups the funding for each project together,which is similar to how the projects are shown in the budget.In the regular Expenditure Report,the CIPs appear at the end of each fund, therefore, the total funding is not displayed in one place. Attachments: 1.Oct 18 Revenue Report 2.Oct 18 Expenditure Report 3.Oct 18 CIP Report by Project Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™87 11/19/2018 CITY OF HERMOSA BEACH 1 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 14,149,469.00 0.00 0.00 14,149,469.00 0.00 3102 Current Year Unsecured 553,090.00 407,491.62 407,491.62 145,598.38 73.68 3103 Prior Year Collections 0.00 5,444.77 5,444.77 -5,444.77 0.00 3104 In-lieu Sales Tax 0.00 0.00 0.00 0.00 0.00 3106 Supplemental Roll SB813 366,471.00 54,807.59 54,807.59 311,663.41 14.96 3107 Transfer Tax 300,181.00 55,468.60 55,468.60 244,712.40 18.48 3108 Sales Tax 3,034,000.00 827,237.20 827,237.20 2,206,762.80 27.27 3109 1/2 Cent Sales Tx Ext 254,433.00 37,998.39 37,998.39 216,434.61 14.93 3110 Spectrum Cable TV Franchise 171,585.00 0.00 0.00 171,585.00 0.00 3111 Electric Franchise 82,259.00 0.00 0.00 82,259.00 0.00 3112 Gas Franchise 38,596.00 0.00 0.00 38,596.00 0.00 3113 Refuse Franchise 227,797.00 59,999.45 59,999.45 167,797.55 26.34 3114 Transient Occupancy Tax 3,260,078.00 844,464.17 844,464.17 2,415,613.83 25.90 3115 Business License 1,070,000.00 271,436.06 271,436.06 798,563.94 25.37 3120 Utility User Tax 2,250,177.00 595,602.36 595,602.36 1,654,574.64 26.47 3122 Property tax In-lieu of Veh Lic Fees 2,659,922.00 0.00 0.00 2,659,922.00 0.00 3123 Frontier Cable Franchise Fee 204,555.00 0.00 0.00 204,555.00 0.00 Total Taxes 11.04 28,622,613.00 3,159,950.21 3,159,950.21 25,462,662.79 3200 Licenses And Permits 3202 Dog Licenses 12,600.00 8,287.00 8,287.00 4,313.00 65.77 3203 Bicycle Licenses 0.00 0.00 0.00 0.00 0.00 1Page: 88 11/19/2018 CITY OF HERMOSA BEACH 2 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3204 Building Permits 857,000.00 261,257.19 261,257.19 595,742.81 30.49 3205 Electric Permits 96,530.00 31,656.50 31,656.50 64,873.50 32.79 3206 Plumbing Permits 65,000.00 32,418.00 32,418.00 32,582.00 49.87 3207 Occupancy Permits 11,065.00 6,486.00 6,486.00 4,579.00 58.62 3208 Grease Trap Permits 1,280.00 792.00 792.00 488.00 61.88 3209 Garage Sales 0.00 77.00 77.00 -77.00 0.00 3211 Banner Permits 1,250.00 52.00 52.00 1,198.00 4.16 3212 Animal/Fowl Permits 0.00 0.00 0.00 0.00 0.00 3213 Animal Redemption Fee 0.00 293.00 293.00 -293.00 0.00 3214 Amplified Sound Permit 17,637.00 4,681.00 4,681.00 12,956.00 26.54 3215 Temporary Sign Permit 1,312.00 1,142.00 1,142.00 170.00 87.04 3216 Spray Booth Permit 0.00 0.00 0.00 0.00 0.00 3217 Open Fire Permit 0.00 315.00 315.00 -315.00 0.00 3218 Auto Repair Permit 0.00 0.00 0.00 0.00 0.00 3219 Newsrack Permits 1,400.00 0.00 0.00 1,400.00 0.00 3220 Commercial St Light Banner Program 0.00 0.00 0.00 0.00 0.00 3225 Taxicab Franchise Fees 26,332.00 356.00 356.00 25,976.00 1.35 3226 Admin Permit - Limited Outdoor Seating 958.00 479.00 479.00 479.00 50.00 3227 Mechanical Permits 44,800.00 16,765.00 16,765.00 28,035.00 37.42 3228 Concealed Weapons Permit 100.00 0.00 0.00 100.00 0.00 3229 Private Special Event Permit 0.00 0.00 0.00 0.00 0.00 3230 Temporary Minor Special Event Permit 2,395.00 1,916.00 1,916.00 479.00 80.00 3232 Second-Single Family Dweling Permit 0.00 0.00 0.00 0.00 0.00 3233 Emergency Shelters Permit 0.00 0.00 0.00 0.00 0.00 2Page: 89 11/19/2018 CITY OF HERMOSA BEACH 3 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3234 Single-Room Occupancy Permit 0.00 0.00 0.00 0.00 0.00 3235 Outdor Fitness Permit 0.00 0.00 0.00 0.00 0.00 3236 Drone Permit Fee 2,900.00 585.00 585.00 2,315.00 20.17 3239 A-Frame sign Permit 500.00 395.00 395.00 105.00 79.00 Total Licenses And Permits 32.19 1,143,059.00 367,952.69 367,952.69 775,106.31 3300 Fines & Forfeitures 3301 Municipal Court Fines 96,439.00 27,302.90 27,302.90 69,136.10 28.31 3302 Court Fines /Parking 1,981,749.00 810,597.33 810,597.33 1,171,151.67 40.90 3305 Administrative Fines 15,650.00 3,100.00 3,100.00 12,550.00 19.81 3306 Nuisance Abatement- Restrooms 33,000.00 13,950.00 13,950.00 19,050.00 42.27 Total Fines & Forfeitures 40.20 2,126,838.00 854,950.23 854,950.23 1,271,887.77 3400 Use Of Money & Property 3401 Interest Income 187,508.00 35,740.05 35,740.05 151,767.95 19.06 3402 Rents & Concessions 1,500.00 406.41 406.41 1,093.59 27.09 3403 Pier Revenue 0.00 0.00 0.00 0.00 0.00 3404 Community Center Leases 25,500.00 10,584.00 10,584.00 14,916.00 41.51 3405 Community Center Rentals 180,000.00 42,921.00 42,921.00 137,079.00 23.85 3406 Community Center Theatre 65,000.00 44,905.75 44,905.75 20,094.25 69.09 3411 Other Facilities 0.00 0.00 0.00 0.00 0.00 3412 Tennis Courts 0.00 0.00 0.00 0.00 0.00 3414 Fund Exchange 0.00 0.00 0.00 0.00 0.00 3418 Special Events 100,000.00 24,889.00 24,889.00 75,111.00 24.89 3Page: 90 11/19/2018 CITY OF HERMOSA BEACH 4 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3419 Revenue-Centennial Celeb 0.00 0.00 0.00 0.00 0.00 3422 Beach/Plaza Promotions 30,000.00 0.00 0.00 30,000.00 0.00 3425 Ground Lease 39,382.00 13,127.20 13,127.20 26,254.80 33.33 3427 Cell Site License- Sprint 38,754.00 12,755.60 12,755.60 25,998.40 32.91 3428 Cell Site License - Verizon 32,754.00 10,804.88 10,804.88 21,949.12 32.99 3429 Inmate Phone Services 780.00 432.30 432.30 347.70 55.42 3431 Storage Facility Operating Lease 180,000.00 60,000.00 60,000.00 120,000.00 33.33 3432 Film Permits 60,000.00 19,342.00 19,342.00 40,658.00 32.24 3450 Investment Discount 1,035.00 138.15 138.15 896.85 13.35 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 3476 Solid Waste Lease Space 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 29.30 942,213.00 276,046.34 276,046.34 666,166.66 3500 Intergovernmental/State 3505 In Lieu Motor Vehicle 0.00 0.00 0.00 0.00 0.00 3507 Highway Maintenance 3,100.00 0.00 0.00 3,100.00 0.00 3508 Mandated Costs 7,088.00 7,539.00 7,539.00 -451.00 106.36 3509 Homeowner Property Tax Relief 84,000.00 0.00 0.00 84,000.00 0.00 3510 POST 22,365.00 1,268.04 1,268.04 21,096.96 5.67 3511 STC-Service Officer Training 4,730.00 0.00 0.00 4,730.00 0.00 3575 VLF Coll Excess of $14m-Rev code 11001.5 10,326.00 0.00 0.00 10,326.00 0.00 Total Intergovernmental/State 6.69 131,609.00 8,807.04 8,807.04 122,801.96 3800 Current Service Charges 4Page: 91 11/19/2018 CITY OF HERMOSA BEACH 5 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3801 Residential Inspection 57,591.00 16,353.00 16,353.00 41,238.00 28.40 3802 Planning Sign Permit/Master Sign Program 16,484.00 6,898.00 6,898.00 9,586.00 41.85 3803 Negative Declaration 0.00 0.00 0.00 0.00 0.00 3804 General Plan Maintenance Fees 217,000.00 56,901.00 56,901.00 160,099.00 26.22 3805 Amendment to Planning Entitlement 20,620.00 4,124.00 4,124.00 16,496.00 20.00 3806 Board Of Appeals 0.00 0.00 0.00 0.00 0.00 3807 Refuse Lien Fees/Consolidated 0.00 0.00 0.00 0.00 0.00 3808 Zone Variance Review 0.00 0.00 0.00 0.00 0.00 3809 Tentative Map Review 9,010.00 6,757.50 6,757.50 2,252.50 75.00 3810 Final Map Review 8,100.00 2,700.00 2,700.00 5,400.00 33.33 3811 Zone Change 3,902.00 3,902.00 3,902.00 0.00 100.00 3812 Conditional Use Permit - Comm/Other 9,362.00 0.00 0.00 9,362.00 0.00 3813 Plan Check Fees 408,000.00 130,884.00 130,884.00 277,116.00 32.08 3814 Appeal to City Council From Staff 0.00 0.00 0.00 0.00 0.00 3815 Public Works Services 130,000.00 34,663.00 34,663.00 95,337.00 26.66 3816 Utility Trench Service Connect Permit 100,000.00 11,771.00 11,771.00 88,229.00 11.77 3817 Address Change Request Fee 4,640.00 696.00 696.00 3,944.00 15.00 3818 Police Services 1,500.00 370.00 370.00 1,130.00 24.67 3819 Jail Services 15,300.00 5,865.00 5,865.00 9,435.00 38.33 3821 Daily Permit Lot A/Parking Structure 50,136.00 17,422.00 17,422.00 32,714.00 34.75 3823 Special Event Security/Police 39,000.00 11,083.30 11,083.30 27,916.70 28.42 3824 500' Noticing 11,646.00 1,294.00 1,294.00 10,352.00 11.11 3825 Public Notice Posting 3,825.00 1,225.00 1,225.00 2,600.00 32.03 3827 Library Grounds Maintenance 18,527.00 0.00 0.00 18,527.00 0.00 5Page: 92 11/19/2018 CITY OF HERMOSA BEACH 6 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3831 Non-Utility Street Excavation Permit 49,533.00 17,787.00 17,787.00 31,746.00 35.91 3833 Recreation Service Charges 0.00 0.00 0.00 0.00 0.00 3834 Encroachment Permit 312,400.00 124,504.98 124,504.98 187,895.02 39.85 3835 Youth Sports Admin Fee 0.00 0.00 0.00 0.00 0.00 3836 Refund Transaction Fee 800.00 540.00 540.00 260.00 67.50 3837 Returned Check Charge 300.00 141.00 141.00 159.00 47.00 3838 Sale Of Maps/Publications 0.00 0.00 0.00 0.00 0.00 3839 Photocopy Charges 400.00 136.80 136.80 263.20 34.20 3840 Ambulance Transport 457,945.00 179,063.45 179,063.45 278,881.55 39.10 3841 Police Towing 73,850.00 24,054.00 24,054.00 49,796.00 32.57 3842 Parking Meters 2,000,000.00 786,621.45 786,621.45 1,213,378.55 39.33 3843 Parking Permits-Annual 443,423.00 22,057.67 22,057.67 421,365.33 4.97 3844 Daily Parking Permits 1,820.00 767.87 767.87 1,052.13 42.19 3845 Lot A Revenue 564,607.00 199,307.50 199,307.50 365,299.50 35.30 3846 No Pier Pkg Structure Revenue 715,604.00 283,322.00 283,322.00 432,282.00 39.59 3847 In Lieu Fee / Parking Facility 57,800.00 0.00 0.00 57,800.00 0.00 3848 Driveway Permits 1,348.00 1,402.00 1,402.00 -54.00 104.01 3849 Guest Permits 1,736.00 801.00 801.00 935.00 46.14 3850 Contractors Permits 40,000.00 15,436.00 15,436.00 24,564.00 38.59 3851 Cash Key Revenue -554.00 49.50 49.50 -603.50 -8.94 3852 Recreation Program Transaction Fee 40,000.00 17,390.00 17,390.00 22,610.00 43.48 3855 Bus Passes 2,000.00 573.00 573.00 1,427.00 28.65 3856 500' - 2nd Noticing 515.00 0.00 0.00 515.00 0.00 3857 Parking Plan Application 8,640.00 0.00 0.00 8,640.00 0.00 6Page: 93 11/19/2018 CITY OF HERMOSA BEACH 7 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3858 Monthly Permit Lot A/Parking Structure 82,929.00 33,852.00 33,852.00 49,077.00 40.82 3859 Admin Permit - Abandon CUP 0.00 619.00 619.00 -619.00 0.00 3860 Car2Go Parking Fee 0.00 0.00 0.00 0.00 0.00 3861 Fire Alarm Sys Insp - New Installation 0.00 382.00 382.00 -382.00 0.00 3862 Alarm Permit Fee 5,415.00 949.00 949.00 4,466.00 17.53 3863 False Alarm Fee 423.00 0.00 0.00 423.00 0.00 3864 C.U.P./Fences/Walls 0.00 0.00 0.00 0.00 0.00 3865 Lot B Revenue 102,226.00 33,086.75 33,086.75 69,139.25 32.37 3867 Precise Development Plans 5,114.00 2,557.00 2,557.00 2,557.00 50.00 3868 Public Noticing/300 Ft Radius 5,446.00 3,890.00 3,890.00 1,556.00 71.43 3869 2nd Party Response 0.00 0.00 0.00 0.00 0.00 3870 Legal Determination Hearing 0.00 0.00 0.00 0.00 0.00 3871 Passport Processing Fee 0.00 0.00 0.00 0.00 0.00 3872 Passport Photo Fee 0.00 0.00 0.00 0.00 0.00 3876 Spec Fire Protectn Sys Insp-New Install 0.00 0.00 0.00 0.00 0.00 3877 Business License Registration 7,000.00 4,340.00 4,340.00 2,660.00 62.00 3878 Fire Re-Inspections 0.00 0.00 0.00 0.00 0.00 3879 Business License Renewal Fee 30,000.00 11,964.00 11,964.00 18,036.00 39.88 3882 Special Event Fire Code Permit 0.00 0.00 0.00 0.00 0.00 3883 Final/Tentative Map Extension 949.00 0.00 0.00 949.00 0.00 3884 Lot Line Adjustment 1,176.00 0.00 0.00 1,176.00 0.00 3886 Text Amendment/Private 0.00 0.00 0.00 0.00 0.00 3888 Slope/Grade Height Determination 5,444.00 2,252.50 2,252.50 3,191.50 41.38 3890 300 Ft Radius Noticing/Appeal to CC 474.00 232.00 232.00 242.00 48.95 7Page: 94 11/19/2018 CITY OF HERMOSA BEACH 8 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3891 Appeal of Plng Comm Action to Council 1,681.00 0.00 0.00 1,681.00 0.00 3892 Underground Tank Install/Removal 0.00 0.00 0.00 0.00 0.00 3893 Contract Recreation Classes 375,000.00 160,189.70 160,189.70 214,810.30 42.72 3894 Other Recreation Programs 225,000.00 65,094.34 65,094.34 159,905.66 28.93 3895 Zoning Information Letters 0.00 186.00 186.00 -186.00 0.00 3896 Mailing Fee 12.00 0.00 0.00 12.00 0.00 3897 Admin Fee/TULIP Ins Certificate 500.00 1,181.80 1,181.80 -681.80 236.36 3898 Height Limit Exception 0.00 0.00 0.00 0.00 0.00 3899 Condo - CUP/PDP 20,344.00 19,444.00 19,444.00 900.00 95.58 Total Current Service Charges 34.39 6,765,943.00 2,327,084.11 2,327,084.11 4,438,858.89 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 0.00 0.00 0.00 0.00 3902 Refunds/Reimb Previous Years 0.00 116.34 116.34 -116.34 0.00 3903 Contributions Non Govt 0.00 4,872.00 4,872.00 -4,872.00 0.00 3904 General Miscellaneous 0.00 1,930.00 1,930.00 -1,930.00 0.00 3905 Cable Franchise Acceptance Fee 0.00 0.00 0.00 0.00 0.00 3907 Pkg Str Utility Reimb From Beach House 3,300.00 431.53 431.53 2,868.47 13.08 3908 Hermosa Sr Ctr Donations/Memberships 10,000.00 2,499.40 2,499.40 7,500.60 24.99 3914 Planning EIR Admin Reimbursement 30,000.00 0.00 0.00 30,000.00 0.00 3920 BCHD Healthy Cities Fund 0.00 0.00 0.00 0.00 0.00 3938 Solid Waste Contract Admin Fee 52,707.00 13,725.33 13,725.33 38,981.67 26.04 3945 In-Serv Firefighter Trng Prog/El Camino 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 134,685.00 134,685.00 -134,685.00 0.00 8Page: 95 11/19/2018 CITY OF HERMOSA BEACH 9 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3960 Verizon PEG Grant 15,663.00 0.00 0.00 15,663.00 0.00 3961 Chamber Funding Econ Dev 0.00 0.00 0.00 0.00 0.00 3962 Election Reimbursement 0.00 0.00 0.00 0.00 0.00 3963 HB Youth Enrichment Program Fee 0.00 0.00 0.00 0.00 0.00 3964 South Park Donations 0.00 0.00 0.00 0.00 0.00 3967 Athens Reimbursement 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 141.72 111,670.00 158,259.60 158,259.60 -46,589.60 6800 Current Service Charges Continued 6801 Mural Review 1,500.00 1,500.00 1,500.00 0.00 100.00 6802 Sign Variance 0.00 0.00 0.00 0.00 0.00 6803 General Plan Amendment/ Map or Text 0.00 0.00 0.00 0.00 0.00 6804 Temporary Use Permit 0.00 0.00 0.00 0.00 0.00 6805 Unusual Architectural/Building Rev 0.00 0.00 0.00 0.00 0.00 6806 Determination of Similar Use 0.00 0.00 0.00 0.00 0.00 6807 Planning Commission Interpretation 0.00 0.00 0.00 0.00 0.00 6808 Request for Reasonable Accomodation 0.00 0.00 0.00 0.00 0.00 6809 Categorical Exemption 1,800.00 900.00 900.00 900.00 50.00 6810 Deed Restriction/Covenant Review 1,300.00 4,620.00 4,620.00 -3,320.00 355.38 6811 Landscape Plan Review 8,520.00 5,396.00 5,396.00 3,124.00 63.33 6812 Planning Landscape Doc Package Review 0.00 0.00 0.00 0.00 0.00 6813 Preliminary Plan Review 372.00 496.00 496.00 -124.00 133.33 6814 Extra Meeting 0.00 0.00 0.00 0.00 0.00 6815 Special Meeting 0.00 0.00 0.00 0.00 0.00 9Page: 96 11/19/2018 CITY OF HERMOSA BEACH 10 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6816 Traffic/Special Study Review 0.00 0.00 0.00 0.00 0.00 6818 New/Modified Business Zoning Review 0.00 0.00 0.00 0.00 0.00 6819 Historic Resource Review 0.00 0.00 0.00 0.00 0.00 6820 Appeal to the Planning Commission 0.00 0.00 0.00 0.00 0.00 6821 Solar Plan Check/Inspection 834.00 2,780.00 2,780.00 -1,946.00 333.33 6822 Temporary Certificate of Occupancy 0.00 0.00 0.00 0.00 0.00 6823 Damaged Building Inspection 0.00 0.00 0.00 0.00 0.00 6824 Extended Construction Hours Review 0.00 0.00 0.00 0.00 0.00 6825 Clean Bay Restaurant - NPDES Inspection 20,600.00 200.00 200.00 20,400.00 0.97 6826 Light Industry - NPDES Inspection 0.00 0.00 0.00 0.00 0.00 6827 Stormwater Mitigation Plan Review 0.00 0.00 0.00 0.00 0.00 6828 Public Improvement Plan Check 56,912.00 20,514.00 20,514.00 36,398.00 36.05 6829 Street/Row Vacation Review 0.00 0.00 0.00 0.00 0.00 6830 Engineering Study Review 0.00 0.00 0.00 0.00 0.00 6831 Assessment District Formation Research 0.00 0.00 0.00 0.00 0.00 6832 DUI Collision Response 581.00 0.00 0.00 581.00 0.00 6833 Vehicle Identification Verification 0.00 0.00 0.00 0.00 0.00 6834 Citation Sign-off 460.00 231.00 231.00 229.00 50.22 6835 Taxicab Inspection 104.00 0.00 0.00 104.00 0.00 6836 Police Business Background Check 263.00 0.00 0.00 263.00 0.00 6837 Deceased Animal Pickup 114.00 57.00 57.00 57.00 50.00 6838 Animal Trap Rental 0.00 0.00 0.00 0.00 0.00 6839 Pet Home Quarantine Review 57.00 0.00 0.00 57.00 0.00 6840 Multiple Dog Review 216.00 0.00 0.00 216.00 0.00 10Page: 97 11/19/2018 CITY OF HERMOSA BEACH 11 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 6841 Fire Sprinkler System Insp - New Install 0.00 375.00 375.00 -375.00 0.00 6842 Miscellaneous Fire Code Permit 0.00 0.00 0.00 0.00 0.00 6843 State Mandated Fire Inspection 0.00 0.00 0.00 0.00 0.00 6844 Fire False Alarm Response 0.00 0.00 0.00 0.00 0.00 6845 Hazardous Materials Spill Response 0.00 0.00 0.00 0.00 0.00 6846 Parking Cash Key Processing 0.00 0.00 0.00 0.00 0.00 6847 Document Certification 10.00 0.00 0.00 10.00 0.00 6848 Fire Standby Services 0.00 0.00 0.00 0.00 0.00 6849 Traffic Plan Review 0.00 0.00 0.00 0.00 0.00 6850 Annual Business Fire Inspection 0.00 0.00 0.00 0.00 0.00 6851 Busines Licenses State Mandated Fee 0.00 3,218.30 3,218.30 -3,218.30 0.00 6852 Centennial Sweatshir 0.00 0.00 0.00 0.00 0.00 6860 Refuse Lien Fees/Athens 350.00 0.00 0.00 350.00 0.00 6861 Oversized Vehicle Permit 738.00 246.00 246.00 492.00 33.33 6862 Athens Reimbursement 0.00 0.00 0.00 0.00 0.00 6866 Records Technology Fee 0.00 0.00 0.00 0.00 0.00 6867 Credit Card Processing Fee 34,352.00 22,441.86 22,441.86 11,910.14 65.33 6868 Alternate Materials/Methods Review 0.00 0.00 0.00 0.00 0.00 6869 Disabled Parking Space Install 0.00 0.00 0.00 0.00 0.00 6870 Public Tree Install Review 0.00 0.00 0.00 0.00 0.00 6871 Sewer Service Charge Rebate -9,000.00 -3,327.53 -3,327.53 -5,672.47 36.97 6872 PY Sewer Service Charge Rebate 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges Continued 49.67 120,083.00 59,647.63 59,647.63 60,435.37 32,751,330.15 7,212,697.85 7,212,697.85 39,964,028.00 18.05Total General Fund 11Page: 98 11/19/2018 CITY OF HERMOSA BEACH 12 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lightg/Landscapg Dist Fund105 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3101 Current Year Secured 454,988.00 0.00 0.00 454,988.00 0.00 3103 Prior Year Collections 5,122.00 416.32 416.32 4,705.68 8.13 3105 Assessment Rebates -4,184.00 -836.74 -836.74 -3,347.26 20.00 Total Taxes -0.09 455,926.00 -420.42 -420.42 456,346.42 3400 Use Of Money & Property 3401 Interest Income 0.00 137.91 137.91 -137.91 0.00 3450 Investment Discount 0.00 0.57 0.57 -0.57 0.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 0.00 0.00 138.48 138.48 -138.48 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 52,617.00 52,617.00 -52,617.00 0.00 Total Other Revenue 0.00 0.00 52,617.00 52,617.00 -52,617.00 403,590.94 52,335.06 52,335.06 455,926.00 11.48Total Lightg/Landscapg Dist Fund 12Page: 99 11/19/2018 CITY OF HERMOSA BEACH 13 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,179.00 1,788.97 1,788.97 390.03 82.10 3450 Investment Discount 7.00 7.07 7.07 -0.07 101.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 82.16 2,186.00 1,796.04 1,796.04 389.96 3500 Intergovernmental/State 3501 Section 2106 Allocation 71,348.00 23,385.78 23,385.78 47,962.22 32.78 3502 Section 2107 Allocation 142,485.00 39,396.21 39,396.21 103,088.79 27.65 3503 Section 2107.5 Allocation 4,000.00 4,000.00 4,000.00 0.00 100.00 3512 Section 2105 (Prop 111) 114,779.00 35,766.05 35,766.05 79,012.95 31.16 3513 Sec 2103 Higher Mtr Veh Excise Tax(HUTA) 75,071.00 28,672.68 28,672.68 46,398.32 38.19 3522 TDA Article 3/Local 0.00 0.00 0.00 0.00 0.00 3566 Loan Repayment- HUTA Transportation Fds 22,300.00 0.00 0.00 22,300.00 0.00 3567 Road Maintenance Rehab Account 328,215.00 61,497.34 61,497.34 266,717.66 18.74 Total Intergovernmental/State 25.42 758,198.00 192,718.06 192,718.06 565,479.94 565,869.90 194,514.10 194,514.10 760,384.00 25.58Total State Gas Tax Fund 13Page: 100 11/19/2018 CITY OF HERMOSA BEACH 14 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 AB939 Fund117 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 939.00 374.63 374.63 564.37 39.90 3450 Investment Discount 3.00 1.45 1.45 1.55 48.33 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 39.92 942.00 376.08 376.08 565.92 3800 Current Service Charges 3860 AB939 Surcharge 58,632.00 14,949.92 14,949.92 43,682.08 25.50 3874 Compost/Worm Bin 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges 25.50 58,632.00 14,949.92 14,949.92 43,682.08 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued 6853 Solid Waste Contracting Fee 0.00 0.00 0.00 0.00 0.00 Total Current Service Charges Continued 0.00 0.00 0.00 0.00 0.00 44,248.00 15,326.00 15,326.00 59,574.00 25.73Total AB939 Fund 14Page: 101 11/19/2018 CITY OF HERMOSA BEACH 15 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Prop A Open Space Fund121 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3600 Intergovernmental/County 3608 Maintenance Allocation 20,557.00 0.00 0.00 20,557.00 0.00 3613 Beach Restroom Rehab/Co Share 0.00 0.00 0.00 0.00 0.00 3630 Maint Allocation-Pier Structural Repairs 0.00 0.00 0.00 0.00 0.00 3631 South Park Phase I Improvements Grant 0.00 0.00 0.00 0.00 0.00 20,557.00 0.00 0.00 20,557.00 0.00Total Prop A Open Space Fund 15Page: 102 11/19/2018 CITY OF HERMOSA BEACH 16 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 17,010.00 7,121.32 7,121.32 9,888.68 41.87 3426 Easement Agreement 318,845.00 163,678.86 163,678.86 155,166.14 51.33 3450 Investment Discount 52.00 27.57 27.57 24.43 53.02 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 165,079.25 170,827.75 170,827.75 335,907.00 50.86Total Tyco Fund 16Page: 103 11/19/2018 CITY OF HERMOSA BEACH 17 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Tidelands123 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Tyco Tidelands 17Page: 104 11/19/2018 CITY OF HERMOSA BEACH 18 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3116 Parks & Recreation Facility Tax 0.00 14,986.00 14,986.00 -14,986.00 0.00 Total Taxes 0.00 0.00 14,986.00 14,986.00 -14,986.00 3400 Use Of Money & Property 3401 Interest Income 4,169.00 1,636.54 1,636.54 2,532.46 39.25 3450 Investment Discount 15.00 6.45 6.45 8.55 43.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 39.27 4,184.00 1,642.99 1,642.99 2,541.01 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 3910 Park/Recreation In Lieu Fee 157,361.00 129,907.00 129,907.00 27,454.00 82.55 Total Other Revenue 82.55 157,361.00 129,907.00 129,907.00 27,454.00 15,009.01 146,535.99 146,535.99 161,545.00 90.71Total Park/Rec Facility Tax Fund 18Page: 105 11/19/2018 CITY OF HERMOSA BEACH 19 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Bayview Dr Dist Admin Exp Fund135 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 53.00 12.58 12.58 40.42 23.74 Total Use Of Money & Property 23.74 53.00 12.58 12.58 40.42 3900 Other Revenue 3925 Spec Assessment Admin Fees 4,500.00 0.00 0.00 4,500.00 0.00 Total Other Revenue 0.00 4,500.00 0.00 0.00 4,500.00 4,540.42 12.58 12.58 4,553.00 0.28Total Bayview Dr Dist Admin Exp Fund 19Page: 106 11/19/2018 CITY OF HERMOSA BEACH 20 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lower Pier Admin Exp Fund136 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3925 Special Assessment Admin Fees 2,600.00 0.00 0.00 2,600.00 0.00 2,600.00 0.00 0.00 2,600.00 0.00Total Lower Pier Admin Exp Fund 20Page: 107 11/19/2018 CITY OF HERMOSA BEACH 21 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Myrtle Dist Admin Exp Fund137 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 233.00 42.23 42.23 190.77 18.12 Total Use Of Money & Property 18.12 233.00 42.23 42.23 190.77 3900 Other Revenue 3925 Special Assessment Admin Fees 9,000.00 0.00 0.00 9,000.00 0.00 Total Other Revenue 0.00 9,000.00 0.00 0.00 9,000.00 9,190.77 42.23 42.23 9,233.00 0.46Total Myrtle Dist Admin Exp Fund 21Page: 108 11/19/2018 CITY OF HERMOSA BEACH 22 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Loma Dist Admin Exp Fund138 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 420.00 106.43 106.43 313.57 25.34 Total Use Of Money & Property 25.34 420.00 106.43 106.43 313.57 3900 Other Revenue 3925 Special Assessment Admin Fees 10,000.00 0.00 0.00 10,000.00 0.00 Total Other Revenue 0.00 10,000.00 0.00 0.00 10,000.00 10,313.57 106.43 106.43 10,420.00 1.02Total Loma Dist Admin Exp Fund 22Page: 109 11/19/2018 CITY OF HERMOSA BEACH 23 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Beach Dr Assmnt Dist Admin Exp Fund139 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 69.00 15.59 15.59 53.41 22.59 Total Use Of Money & Property 22.59 69.00 15.59 15.59 53.41 3900 Other Revenue 3925 Special Assessment Admin Fees 3,500.00 0.00 0.00 3,500.00 0.00 Total Other Revenue 0.00 3,500.00 0.00 0.00 3,500.00 3,553.41 15.59 15.59 3,569.00 0.44Total Beach Dr Assmnt Dist Admin Exp Fund 23Page: 110 11/19/2018 CITY OF HERMOSA BEACH 24 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Community Dev Block Grant140 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3700 Intergovernmental/Federal 3715 CDBG Administration 0.00 0.00 0.00 0.00 0.00 3720 Americans with Disabilities Act 120,000.00 0.00 0.00 120,000.00 0.00 120,000.00 0.00 0.00 120,000.00 0.00Total Community Dev Block Grant 24Page: 111 11/19/2018 CITY OF HERMOSA BEACH 25 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3117 Proposition A Transit 383,939.00 140,440.31 140,440.31 243,498.69 36.58 Total Taxes 36.58 383,939.00 140,440.31 140,440.31 243,498.69 3400 Use Of Money & Property 3401 Interest Income 28,160.00 9,924.38 9,924.38 18,235.62 35.24 3450 Investment Discount 106.00 38.20 38.20 67.80 36.04 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 35.25 28,266.00 9,962.58 9,962.58 18,303.42 3800 Current Service Charges 3853 Dial-A-Taxi Program 4,600.00 1,780.00 1,780.00 2,820.00 38.70 3855 Bus Passes 800.00 165.00 165.00 635.00 20.63 Total Current Service Charges 36.02 5,400.00 1,945.00 1,945.00 3,455.00 265,257.11 152,347.89 152,347.89 417,605.00 36.48Total Proposition A Fund 25Page: 112 11/19/2018 CITY OF HERMOSA BEACH 26 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition C Fund146 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Proposition C Local Return 318,467.00 116,486.64 116,486.64 201,980.36 36.58 Total Taxes 36.58 318,467.00 116,486.64 116,486.64 201,980.36 3400 Use Of Money & Property 3401 Interest Income 30,918.00 8,089.27 8,089.27 22,828.73 26.16 3450 Investment Discount 111.00 31.24 31.24 79.76 28.14 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 26.17 31,029.00 8,120.51 8,120.51 22,908.49 224,888.85 124,607.15 124,607.15 349,496.00 35.65Total Proposition C Fund 26Page: 113 11/19/2018 CITY OF HERMOSA BEACH 27 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3119 Measure R Local Return Funds 238,856.00 87,442.59 87,442.59 151,413.41 36.61 Total Taxes 36.61 238,856.00 87,442.59 87,442.59 151,413.41 3400 Use Of Money & Property 3401 Interest Income 18,086.00 7,077.83 7,077.83 11,008.17 39.13 3450 Investment Discount 64.00 27.19 27.19 36.81 42.48 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 39.15 18,150.00 7,105.02 7,105.02 11,044.98 3900 Other Revenue 3970 Measure R SBCCOG South Bay Highway Pr 399,922.00 15,596.66 15,596.66 384,325.34 3.90 Total Other Revenue 3.90 399,922.00 15,596.66 15,596.66 384,325.34 546,783.73 110,144.27 110,144.27 656,928.00 16.77Total Measure R Fund 27Page: 114 11/19/2018 CITY OF HERMOSA BEACH 28 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure M148 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3118 Local Returns 0.00 0.00 0.00 0.00 0.00 3119 Measure R Local Return Funds 0.00 0.00 0.00 0.00 0.00 3131 Measure M Local Return Funds 270,697.00 99,385.39 99,385.39 171,311.61 36.71 Total Taxes 36.71 270,697.00 99,385.39 99,385.39 171,311.61 3400 Use Of Money & Property 3401 Interest Income 701.00 1,794.46 1,794.46 -1,093.46 255.99 3450 Investment Discount 0.00 6.94 6.94 -6.94 0.00 3460 Unrealized Gain(Loss) On Inv 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 256.98 701.00 1,801.40 1,801.40 -1,100.40 3900 Other Revenue 3970 Measure R SBCCOG South Bay Highway Pr 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 170,211.21 101,186.79 101,186.79 271,398.00 37.28Total Measure M 28Page: 115 11/19/2018 CITY OF HERMOSA BEACH 29 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3500 Intergovernmental/State 3558 Beverage Recycling Grant 31,881.00 0.00 0.00 31,881.00 0.00 3562 State Homeland Security Grant Program 77,526.00 0.00 0.00 77,526.00 0.00 3566 Coastal Conservancy Grant 0.00 0.00 0.00 0.00 0.00 3571 Local Coastal Assistance Grant 0.00 0.00 0.00 0.00 0.00 3572 Local Coastal Assistance Grant 2017 82,812.00 0.00 0.00 82,812.00 0.00 3573 Alcoholic Beverage Control Grant (ABC) 0.00 0.00 0.00 0.00 0.00 3580 BSCC- Mental Health Evaluation Team 21,854.00 0.00 0.00 21,854.00 0.00 3581 SWRCB- Storm Water Grant Program 1,349,700.00 0.00 0.00 1,349,700.00 0.00 Total Intergovernmental/State 0.00 1,563,773.00 0.00 0.00 1,563,773.00 3700 Intergovernmental/Federal 3732 STPL Street Improvement Reimb 0.00 0.00 0.00 0.00 0.00 3734 Solar Grant TBD/Energy Upgrades 0.00 0.00 0.00 0.00 0.00 3736 Bulletproof Vest Partnership 2,700.00 0.00 0.00 2,700.00 0.00 3740 SWRCB (ARRA)/Strand Infiltration Trench 0.00 0.00 0.00 0.00 0.00 3741 SWRCB (ARRA)/Pier Ave Impr Project 0.00 0.00 0.00 0.00 0.00 3742 STPL Pier St Impr Grant CIP 129 (ARRA) 0.00 0.00 0.00 0.00 0.00 3745 Energy Eff & Conserv Block Grant (ARRA) 0.00 0.00 0.00 0.00 0.00 3746 State Safe Routes to School (SR2S) 0.00 0.00 0.00 0.00 0.00 3747 Fed HSIP Grnt-Valley School Signal 0.00 0.00 0.00 0.00 0.00 3748 Gen Plan/Coastal/Strat Growth Council 23,013.00 0.00 0.00 23,013.00 0.00 3749 SCE Rule 20A Funds/PCH Beautification 0.00 0.00 0.00 0.00 0.00 29Page: 116 11/19/2018 CITY OF HERMOSA BEACH 30 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3750 Dept of Justice- Body Worn Cameras 41,681.00 0.00 0.00 41,681.00 0.00 Total Intergovernmental/Federal 0.00 67,394.00 0.00 0.00 67,394.00 3900 Other Revenue 3965 Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 0.00 0.00 0.00 3966 West Basin WD Grant- Reclaimed Waterline 0.00 0.00 0.00 0.00 0.00 3970 Melchione Trust- Surf Memorial 0.00 0.00 0.00 0.00 0.00 3971 LA Country Library 43,308.00 0.00 0.00 43,308.00 0.00 3972 Caltrans Reimbursement 0.00 0.00 0.00 0.00 0.00 3973 Caltrans Cooperative Agreement PCH&2nd 134,000.00 134,000.00 134,000.00 0.00 100.00 3974 South Park- Prop A Open Space Grant 0.00 0.00 0.00 0.00 0.00 3980 SWGP- Manhattan Beach Reimb 36,996.00 0.00 0.00 36,996.00 0.00 3981 SWGP- Redondo Beach Reimb 751,771.00 0.00 0.00 751,771.00 0.00 3982 SWGP- Torrance Reimb 489,834.00 0.00 0.00 489,834.00 0.00 3983 City Homelessness Planning Grant 2,364.00 15,000.00 15,000.00 -12,636.00 634.52 3984 Systemic Safety Analysis Report Program 84,150.00 0.00 0.00 84,150.00 0.00 3985 California Green Business Program 30,000.00 15,000.00 15,000.00 15,000.00 50.00 Total Other Revenue 10.43 1,572,423.00 164,000.00 164,000.00 1,408,423.00 3,039,590.00 164,000.00 164,000.00 3,203,590.00 5.12Total Grants Fund 30Page: 117 11/19/2018 CITY OF HERMOSA BEACH 31 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Air Quality Mgmt Dist Fund152 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,554.00 26.15 26.15 1,527.85 1.68 3450 Investment Discount 5.00 0.09 0.09 4.91 1.80 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 1.68 1,559.00 26.24 26.24 1,532.76 3500 Intergovernmental/State 3538 AQMD Emission Control AB2766 25,000.00 0.00 0.00 25,000.00 0.00 3551 MSRC Discretionary Matching Funds 0.00 0.00 0.00 0.00 0.00 Total Intergovernmental/State 0.00 25,000.00 0.00 0.00 25,000.00 26,532.76 26.24 26.24 26,559.00 0.10Total Air Quality Mgmt Dist Fund 31Page: 118 11/19/2018 CITY OF HERMOSA BEACH 32 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Supp Law Enf Serv Fund (SLESF)153 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3100 Taxes 3135 C.O.P.S. Allocation 100,000.00 68,028.91 68,028.91 31,971.09 68.03 Total Taxes 68.03 100,000.00 68,028.91 68,028.91 31,971.09 3400 Use Of Money & Property 3401 Interest Income 4,470.00 1,332.42 1,332.42 3,137.58 29.81 3450 Investment Discount 10.00 5.37 5.37 4.63 53.70 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 29.86 4,480.00 1,337.79 1,337.79 3,142.21 35,113.30 69,366.70 69,366.70 104,480.00 66.39Total Supp Law Enf Serv Fund (SLESF) 32Page: 119 11/19/2018 CITY OF HERMOSA BEACH 33 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 123,380.00 40,555.57 40,555.57 82,824.43 32.87 3450 Investment Discount 483.00 155.74 155.74 327.26 32.24 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 32.87 123,863.00 40,711.31 40,711.31 83,151.69 3500 Intergovernmental/State 3550 CA Waste Oil Recycling Grant 5,400.00 0.00 0.00 5,400.00 0.00 Total Intergovernmental/State 0.00 5,400.00 0.00 0.00 5,400.00 3600 Intergovernmental/County 3602 Beach Outlet Maintenance 8,000.00 0.00 0.00 8,000.00 0.00 Total Intergovernmental/County 0.00 8,000.00 0.00 0.00 8,000.00 3800 Current Service Charges 3828 Sewer Connection Fee 55,000.00 20,058.00 20,058.00 34,942.00 36.47 3829 Sewer Demolition Fee 2,600.00 1,364.00 1,364.00 1,236.00 52.46 3832 Sewer Lateral Installation 22,346.00 10,008.00 10,008.00 12,338.00 44.79 Total Current Service Charges 39.31 79,946.00 31,430.00 31,430.00 48,516.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3922 Other Financing Source- Debt Issuance 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 33Page: 120 11/19/2018 CITY OF HERMOSA BEACH 34 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd Total Other Revenue 0.00 0.00 0.00 0.00 0.00 6800 Current Service Charges Continued 6861 Sewer Service Charge 1,050,155.00 577.94 577.94 1,049,577.06 0.06 Total Current Service Charges Continued 0.06 1,050,155.00 577.94 577.94 1,049,577.06 1,194,644.75 72,719.25 72,719.25 1,267,364.00 5.74Total Sewer Fund 34Page: 121 11/19/2018 CITY OF HERMOSA BEACH 35 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Storm Drains Fund161 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3955 Operating Transfers In 0.00 174,999.00 174,999.00 -174,999.00 0.00 -174,999.00 174,999.00 174,999.00 0.00 0.00Total Storm Drains Fund 35Page: 122 11/19/2018 CITY OF HERMOSA BEACH 36 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Asset Seizure/Forft Fund170 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3300 Fines & Forfeitures 3304 State Forfeited Funds 0.00 0.00 0.00 0.00 0.00 3307 Department of Justice Forfeited Funds 0.00 11,528.74 11,528.74 -11,528.74 0.00 3308 Department of Treasury Forfeited Funds 0.00 0.00 0.00 0.00 0.00 Total Fines & Forfeitures 0.00 0.00 11,528.74 11,528.74 -11,528.74 3400 Use Of Money & Property 3401 Interest Income 9,200.00 3,553.69 3,553.69 5,646.31 38.63 3450 Investment Discount 21.00 13.62 13.62 7.38 64.86 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 38.69 9,221.00 3,567.31 3,567.31 5,653.69 3900 Other Revenue 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 -5,875.05 15,096.05 15,096.05 9,221.00 163.71Total Asset Seizure/Forft Fund 36Page: 123 11/19/2018 CITY OF HERMOSA BEACH 37 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Fire Protection Fund180 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,205.00 594.96 594.96 1,610.04 26.98 3450 Investment Discount 8.00 2.33 2.33 5.67 29.13 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 26.99 2,213.00 597.29 597.29 1,615.71 3900 Other Revenue 3912 Fire Flow Fee 48,751.00 8,477.01 8,477.01 40,273.99 17.39 Total Other Revenue 17.39 48,751.00 8,477.01 8,477.01 40,273.99 41,889.70 9,074.30 9,074.30 50,964.00 17.81Total Fire Protection Fund 37Page: 124 11/19/2018 CITY OF HERMOSA BEACH 38 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 2,259.11 2,259.11 -2,259.11 0.00 3426 Easement Agreement 45,000.00 0.00 0.00 45,000.00 0.00 3450 Investment Discount 0.00 8.68 8.68 -8.68 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 42,732.21 2,267.79 2,267.79 45,000.00 5.04Total RTI Undersea Cable 38Page: 125 11/19/2018 CITY OF HERMOSA BEACH 39 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Tidelands191 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 1,642.98 1,642.98 -1,642.98 0.00 3426 Easement Agreement 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 6.29 6.29 -6.29 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 -1,649.27 1,649.27 1,649.27 0.00 0.00Total RTI Tidelands 39Page: 126 11/19/2018 CITY OF HERMOSA BEACH 40 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 2015 Lease Revenue Bonds201 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3900 Other Revenue 3922 Other Financing Sources- Debt Issuance 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 632,432.00 632,431.79 632,431.79 0.21 100.00 0.21 632,431.79 632,431.79 632,432.00 100.00Total 2015 Lease Revenue Bonds 40Page: 127 11/19/2018 CITY OF HERMOSA BEACH 41 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 156,066.00 50,065.02 50,065.02 106,000.98 32.08 3414 Fund Exchange 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 664.00 192.03 192.03 471.97 28.92 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 Total Use Of Money & Property 32.07 156,730.00 50,257.05 50,257.05 106,472.95 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3913 In-Lieu Fee/Street Pavement 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 3962 SCE Reimbursement 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 106,472.95 50,257.05 50,257.05 156,730.00 32.07Total Capital Improvement Fund 41Page: 128 11/19/2018 CITY OF HERMOSA BEACH 42 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Artesia Blvd Relinquishment302 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 3450 Investment Discount 0.00 0.00 0.00 0.00 0.00 3475 Investment Premium 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Artesia Blvd Relinquishment 42Page: 129 11/19/2018 CITY OF HERMOSA BEACH 43 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Bayview Dr Redemption Fund 2004-2609 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,734.00 678.94 678.94 2,055.06 24.83 2,055.06 678.94 678.94 2,734.00 24.83Total Bayview Dr Redemption Fund 2004-2 43Page: 130 11/19/2018 CITY OF HERMOSA BEACH 44 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lwr Pier Dist Redemption Fund610 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 407.00 20.24 20.24 386.76 4.97 386.76 20.24 20.24 407.00 4.97Total Lwr Pier Dist Redemption Fund 44Page: 131 11/19/2018 CITY OF HERMOSA BEACH 45 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Beach Dr Assessment Dist Redemption Fund611 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 1,440.00 342.48 342.48 1,097.52 23.78 1,097.52 342.48 342.48 1,440.00 23.78Total Beach Dr Assessment Dist Redemption Fund 45Page: 132 11/19/2018 CITY OF HERMOSA BEACH 46 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Beach Dr Assessment Dist Reserve Fund612 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 100.00 29.72 29.72 70.28 29.72 70.28 29.72 29.72 100.00 29.72Total Beach Dr Assessment Dist Reserve Fund 46Page: 133 11/19/2018 CITY OF HERMOSA BEACH 47 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Myrtle Ave Assessment Fund617 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,285.00 403.01 403.01 1,881.99 17.64 1,881.99 403.01 403.01 2,285.00 17.64Total Myrtle Ave Assessment Fund 47Page: 134 11/19/2018 CITY OF HERMOSA BEACH 48 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Loma Drive Assessment Fund618 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 2,788.00 666.92 666.92 2,121.08 23.92 2,121.08 666.92 666.92 2,788.00 23.92Total Loma Drive Assessment Fund 48Page: 135 11/19/2018 CITY OF HERMOSA BEACH 49 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Bayview Dr Reserve Fund 2004-2619 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 327.00 97.58 97.58 229.42 29.84 229.42 97.58 97.58 327.00 29.84Total Bayview Dr Reserve Fund 2004-2 49Page: 136 11/19/2018 CITY OF HERMOSA BEACH 50 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3880 Insurance Service Charges 2,610,232.00 652,563.00 652,563.00 1,957,669.00 25.00 Total Current Service Charges 25.00 2,610,232.00 652,563.00 652,563.00 1,957,669.00 3900 Other Revenue 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 Total Other Revenue 0.00 0.00 0.00 0.00 0.00 1,957,669.00 652,563.00 652,563.00 2,610,232.00 25.00Total Insurance Fund 50Page: 137 11/19/2018 CITY OF HERMOSA BEACH 51 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3800 Current Service Charges 3822 Building Maintenance Service Charges 101,555.00 25,386.00 25,386.00 76,169.00 25.00 3885 Comm Equip/Business Mach Charges 698,486.00 174,621.00 174,621.00 523,865.00 25.00 3889 Vehicle/Equip Replacement Charges 818,135.00 204,533.76 204,533.76 613,601.24 25.00 Total Current Service Charges 25.00 1,618,176.00 404,540.76 404,540.76 1,213,635.24 3900 Other Revenue 3901 Sale of Real/Personal Property 0.00 5,194.00 5,194.00 -5,194.00 0.00 3902 Refunds/Reimb Previous Years 0.00 0.00 0.00 0.00 0.00 3903 Contributions Non Govt 0.00 0.00 0.00 0.00 0.00 3904 General Miscellaneous 0.00 14,034.09 14,034.09 -14,034.09 0.00 3911 Gain on Sale of Fixed Assets 0.00 0.00 0.00 0.00 0.00 3955 Operating Transfers In 0.00 0.00 0.00 0.00 0.00 3962 SCE Reimbursement 100,000.00 0.00 0.00 100,000.00 0.00 Total Other Revenue 19.23 100,000.00 19,228.09 19,228.09 80,771.91 6800 Current Service Charges Continued 6866 Records Technology Fee 122,581.00 42,108.74 42,108.74 80,472.26 34.35 Total Current Service Charges Continued 34.35 122,581.00 42,108.74 42,108.74 80,472.26 1,374,879.41 465,877.59 465,877.59 1,840,757.00 25.31Total Equipment Replacement Fund 51Page: 138 11/19/2018 CITY OF HERMOSA BEACH 52 9:58AM Page:revstat.rpt Revenue Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Investment Fund900 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 3400 Use Of Money & Property 3401 Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total Investment Fund Grand Total 53,561,133.00 10,593,266.60 10,593,266.60 42,967,866.40 19.78 52Page: 139 11/19/2018 CITY OF HERMOSA BEACH 1 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4100 Personal Services 45,150.00 15,050.03 15,050.03 33.331101-4102 Regular Salaries 0.00 30,099.97 50.00 374.44 374.44 748.881101-4106 Regular Overtime 0.00 -324.44 2,045.00 0.00 0.00 0.001101-4111 Accrual Cash In 0.00 2,045.00 31,800.00 10,600.00 10,600.00 33.331101-4112 Part Time/Temporary 0.00 21,200.00 21,451.00 3,407.39 3,407.39 15.881101-4180 Retirement 0.00 18,043.61 65.00 30.16 30.16 46.401101-4185 Alternative Retirement System-Parttime 0.00 34.84 75,328.00 34,069.76 34,069.76 45.231101-4188 Employee Benefits 0.00 41,258.24 1,116.00 377.27 377.27 33.811101-4189 Medicare Benefits 0.00 738.73 1,625.00 541.68 541.68 33.331101-4190 Other Post Employment Benefits (OPEB) 0.00 1,083.32 Total Personal Services 178,630.00 64,450.73 64,450.73 0.00 114,179.27 36.08 1101-4200 Contract Services 47,000.00 24,066.34 24,066.34 51.201101-4201 Contract Serv/Private 0.00 22,933.66 0.00 0.00 0.00 0.001101-4251 Contract Services/Gov't 0.00 0.00 Total Contract Services 47,000.00 24,066.34 24,066.34 0.00 22,933.66 51.20 1101-4300 Materials/Supplies/Other 6,000.00 76.42 76.42 1.271101-4304 Telephone 0.00 5,923.58 15,000.00 4,192.37 4,192.37 27.951101-4305 Office Oper Supplies 0.00 10,807.63 28,403.00 21,391.33 21,391.33 75.311101-4315 Membership 0.00 7,011.67 25,000.00 2,103.45 2,103.45 8.411101-4317 Conference/Training 0.00 22,896.55 50,520.00 8,776.77 8,776.77 17.371101-4319 Special Events 0.00 41,743.23 3,620.00 906.00 906.00 25.031101-4394 Building Maintenance Charges 0.00 2,714.00 4,834.00 1,209.00 1,209.00 25.011101-4396 Insurance User Charges 0.00 3,625.00 Total Materials/Supplies/Other 133,377.00 38,655.34 38,655.34 0.00 94,721.66 28.98 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1Page: 140 11/19/2018 CITY OF HERMOSA BEACH 2 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.001101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 359,007.00 127,172.41 127,172.41 0.00 231,834.59 35.42 2Page: 141 11/19/2018 CITY OF HERMOSA BEACH 3 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-4100 Personal Services 122,456.00 42,023.71 42,023.71 34.321121-4102 Regular Salaries 0.00 80,432.29 0.00 0.00 0.00 0.001121-4106 Regular Overtime 0.00 0.00 6,449.00 0.00 0.00 0.001121-4111 Accrual Cash In 0.00 6,449.00 76,080.00 25,872.00 25,872.00 34.011121-4112 Part Time/Temporary 0.00 50,208.00 27,871.00 5,799.16 5,799.16 20.811121-4180 Retirement 0.00 22,071.84 30,467.00 11,300.08 11,300.08 37.091121-4188 Employee Benefits 0.00 19,166.92 2,881.00 985.06 985.06 34.191121-4189 Medicare Benefits 0.00 1,895.94 7,206.00 2,402.00 2,402.00 33.331121-4190 Other Post Employment Benefits (OPEB) 0.00 4,804.00 Total Personal Services 273,410.00 88,382.01 88,382.01 0.00 185,027.99 32.33 1121-4200 Contract Services 35,750.00 1,144.50 1,144.50 3.201121-4201 Contract Serv/Private 0.00 34,605.50 0.00 0.00 0.00 0.001121-4251 Contract Services/Govt 0.00 0.00 Total Contract Services 35,750.00 1,144.50 1,144.50 0.00 34,605.50 3.20 1121-4300 Materials/Supplies/Other 900.00 176.99 176.99 19.671121-4304 Telephone 0.00 723.01 4,300.00 405.40 405.40 9.431121-4305 Office Oper Supplies 0.00 3,894.60 750.00 367.00 367.00 48.931121-4315 Membership 0.00 383.00 7,200.00 0.00 0.00 0.001121-4317 Conference/Training 0.00 7,200.00 20,000.00 2,751.65 2,751.65 13.761121-4323 Public Noticing 0.00 17,248.35 7,257.00 1,815.00 1,815.00 25.011121-4390 Communications Equipment Chrgs 0.00 5,442.00 612.00 153.00 153.00 25.001121-4394 Building Maintenance Charges 0.00 459.00 12,543.00 3,135.00 3,135.00 24.991121-4396 Insurance User Charges 0.00 9,408.00 Total Materials/Supplies/Other 53,562.00 8,804.04 8,804.04 0.00 44,757.96 16.44 1121-4900 Depreciation 0.00 0.00 0.00 0.001121-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3Page: 142 11/19/2018 CITY OF HERMOSA BEACH 4 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-5400 Equipment/Furniture 0.00 0.00 0.00 0.001121-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001121-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total City Clerk 362,722.00 98,330.55 98,330.55 0.00 264,391.45 27.11 4Page: 143 11/19/2018 CITY OF HERMOSA BEACH 5 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Attorney1131 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1131-4200 Contract Services 300,000.00 100,464.50 100,464.50 33.491131-4201 Contract Serv/Private 0.00 199,535.50 Total City Attorney 300,000.00 100,464.50 100,464.50 0.00 199,535.50 33.49 5Page: 144 11/19/2018 CITY OF HERMOSA BEACH 6 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Prosecutor1132 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1132-4200 Contract Services 227,380.00 41,561.10 41,561.10 18.281132-4201 Contract Serv/Private 0.00 185,818.90 Total Contract Services 227,380.00 41,561.10 41,561.10 0.00 185,818.90 18.28 1132-4300 Materials/Supplies/Other 252.00 42.05 42.05 16.691132-4304 Telephone 0.00 209.95 100.00 0.00 0.00 0.001132-4305 Office Oper Supplies 0.00 100.00 0.00 0.00 0.00 0.001132-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.001132-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 352.00 42.05 42.05 0.00 309.95 11.95 Total City Prosecutor 227,732.00 41,603.15 41,603.15 0.00 186,128.85 18.27 6Page: 145 11/19/2018 CITY OF HERMOSA BEACH 7 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-4100 Personal Services 0.00 0.00 0.00 0.001141-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.001141-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.001141-4111 Accrual Cash In 0.00 0.00 6,360.00 2,120.00 2,120.00 33.331141-4112 Part Time/Temporary 0.00 4,240.00 415.00 145.29 145.29 35.011141-4180 Retirement 0.00 269.71 12,802.00 4,039.12 4,039.12 31.551141-4188 Employee Benefits 0.00 8,762.88 92.00 30.72 30.72 33.391141-4189 Medicare Benefits 0.00 61.28 0.00 0.00 0.00 0.001141-4190 Other Post Employment Benefits (OPEB) 0.00 0.00 Total Personal Services 19,669.00 6,335.13 6,335.13 0.00 13,333.87 32.21 1141-4200 Contract Services 14,000.00 1,340.11 1,340.11 9.571141-4201 Contract Serv/Private 0.00 12,659.89 Total Contract Services 14,000.00 1,340.11 1,340.11 0.00 12,659.89 9.57 1141-4300 Materials/Supplies/Other 500.00 120.11 120.11 24.021141-4304 Telephone 0.00 379.89 1,300.00 384.16 384.16 29.551141-4305 Office Oper Supplies 0.00 915.84 105.00 65.00 65.00 61.901141-4315 Membership 0.00 40.00 2,405.00 0.00 0.00 0.001141-4317 Conference/Training 0.00 2,405.00 3,762.00 939.00 939.00 24.961141-4390 Communications Equipment Chrgs 0.00 2,823.00 609.00 153.00 153.00 25.121141-4394 Building Maintenance Charges 0.00 456.00 450.00 114.00 114.00 25.331141-4396 Insurance User Charges 0.00 336.00 Total Materials/Supplies/Other 9,131.00 1,775.27 1,775.27 0.00 7,355.73 19.44 1141-4900 Depreciation 0.00 0.00 0.00 0.001141-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 1141-5400 Equipment/Furniture 7Page: 146 11/19/2018 CITY OF HERMOSA BEACH 8 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.001141-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total City Treasurer 42,800.00 9,450.51 9,450.51 0.00 33,349.49 22.08 8Page: 147 11/19/2018 CITY OF HERMOSA BEACH 9 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4100 Personal Services 779,672.00 249,412.80 249,412.80 31.991201-4102 Regular Salaries 0.00 530,259.20 100.00 374.44 374.44 374.441201-4106 Regular Overtime 0.00 -274.44 32,394.00 0.00 0.00 0.001201-4111 Accrual Cash In 0.00 32,394.00 12,480.00 0.00 0.00 0.001201-4112 Part Time/Temporary 0.00 12,480.00 69,973.00 16,394.27 16,394.27 23.431201-4180 Retirement 0.00 53,578.73 0.00 0.00 0.00 0.001201-4185 Alternative Retirement System-Parttime 0.00 0.00 107,267.00 31,179.93 31,179.93 29.071201-4188 Employee Benefits 0.00 76,087.07 11,858.00 3,724.88 3,724.88 31.411201-4189 Medicare Benefits 0.00 8,133.12 26,302.00 8,767.32 8,767.32 33.331201-4190 Other Post Employment Benefits (OPEB) 0.00 17,534.68 Total Personal Services 1,040,046.00 309,853.64 309,853.64 0.00 730,192.36 29.79 1201-4200 Contract Services 525,750.00 94,030.84 94,030.84 17.891201-4201 Contract Serv/Private 0.00 431,719.16 9,240.00 0.00 0.00 0.001201-4251 Contract Services/Gov't 0.00 9,240.00 Total Contract Services 534,990.00 94,030.84 94,030.84 0.00 440,959.16 17.58 1201-4300 Materials/Supplies/Other 7,600.00 1,844.08 1,844.08 24.261201-4304 Telephone 0.00 5,755.92 10,500.00 1,999.57 1,999.57 19.041201-4305 Office Oper Supplies 0.00 8,500.43 6,492.00 3,282.00 3,282.00 50.551201-4315 Membership 0.00 3,210.00 27,537.00 6,596.88 6,596.88 23.961201-4317 Conference/Training 0.00 20,940.12 9,852.00 2,463.00 2,463.00 25.001201-4390 Communications Equipment Chrgs 0.00 7,389.00 3,406.00 852.00 852.00 25.011201-4394 Building Maintenance Charges 0.00 2,554.00 37,650.00 9,412.50 9,412.50 25.001201-4395 Equip Replacement Chrgs 0.00 28,237.50 53,687.00 13,422.00 13,422.00 25.001201-4396 Insurance User Charges 0.00 40,265.00 Total Materials/Supplies/Other 156,724.00 39,872.03 39,872.03 0.00 116,851.97 25.44 1201-4900 Depreciation 0.00 0.00 0.00 0.001201-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 9Page: 148 11/19/2018 CITY OF HERMOSA BEACH 10 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-5400 Equipment/Furniture 12,396.00 12,095.56 12,095.56 97.581201-5401 Equip-Less Than $1,000 0.00 300.44 13,500.00 0.00 0.00 0.001201-5402 Equip-More Than $1,000 0.00 13,500.00 0.00 0.00 0.00 0.001201-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 25,896.00 12,095.56 12,095.56 0.00 13,800.44 46.71 Total City Manager 1,757,656.00 455,852.07 455,852.07 0.00 1,301,803.93 25.94 10Page: 149 11/19/2018 CITY OF HERMOSA BEACH 11 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-4100 Personal Services 548,406.00 187,178.45 187,178.45 34.131202-4102 Regular Salaries 0.00 361,227.55 486.00 702.22 702.22 144.491202-4106 Regular Overtime 0.00 -216.22 46,939.00 16,932.77 16,932.77 36.071202-4111 Accrual Cash In 0.00 30,006.23 28,848.00 0.00 0.00 0.001202-4112 Part Time/Temporary 0.00 28,848.00 141,659.00 22,265.77 22,265.77 15.721202-4180 Retirement 0.00 119,393.23 0.00 0.00 0.00 0.001202-4185 Alternative Retirement System-Parttime 0.00 0.00 76,765.00 24,897.75 24,897.75 32.431202-4188 Employee Benefits 0.00 51,867.25 6,325.00 2,161.85 2,161.85 34.181202-4189 Medicare Benefits 0.00 4,163.15 26,398.00 8,799.32 8,799.32 33.331202-4190 Other Post Employment Benefits (OPEB) 0.00 17,598.68 Total Personal Services 875,826.00 262,938.13 262,938.13 0.00 612,887.87 30.02 1202-4200 Contract Services 134,027.00 22,272.01 22,272.01 16.621202-4201 Contract Serv/Private 0.00 111,754.99 Total Contract Services 134,027.00 22,272.01 22,272.01 0.00 111,754.99 16.62 1202-4300 Materials/Supplies/Other 1,400.00 262.50 262.50 18.751202-4304 Telephone 0.00 1,137.50 7,020.00 1,428.81 1,428.81 20.351202-4305 Office Oper Supplies 0.00 5,591.19 610.00 470.00 470.00 77.051202-4315 Membership 0.00 140.00 7,165.00 370.00 370.00 5.161202-4317 Conference/Training 0.00 6,795.00 20,986.00 5,247.00 5,247.00 25.001202-4390 Communications Equipment Chrgs 0.00 15,739.00 2,113.00 528.00 528.00 24.991202-4394 Building Maintenance Charges 0.00 1,585.00 33,049.00 8,262.00 8,262.00 25.001202-4396 Insurance User Charges 0.00 24,787.00 Total Materials/Supplies/Other 72,343.00 16,568.31 16,568.31 0.00 55,774.69 22.90 1202-4900 Depreciation 0.00 0.00 0.00 0.001202-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.001202-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 11Page: 150 11/19/2018 CITY OF HERMOSA BEACH 12 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-5400 Equipment/Furniture 0.00 0.00 0.00 0.001202-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Finance Administration 1,082,196.00 301,778.45 301,778.45 0.00 780,417.55 27.89 12Page: 151 11/19/2018 CITY OF HERMOSA BEACH 13 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-4100 Personal Services 160,356.00 50,004.00 50,004.00 31.181203-4102 Regular Salaries 0.00 110,352.00 0.00 0.00 0.00 0.001203-4106 Regular Overtime 0.00 0.00 5,171.00 455.85 455.85 8.821203-4111 Accrual Cash In 0.00 4,715.15 28,143.00 5,223.51 5,223.51 18.561203-4180 Retirement 0.00 22,919.49 124,305.00 43,137.71 43,137.71 34.701203-4188 Employee Benefits 0.00 81,167.29 2,534.00 801.24 801.24 31.621203-4189 Medicare Benefits 0.00 1,732.76 7,052.00 2,350.68 2,350.68 33.331203-4190 Other Post Employment Benefits (OPEB) 0.00 4,701.32 2,000.00 202.94 202.94 10.151203-4191 Instant Bonuses 0.00 1,797.06 Total Personal Services 329,561.00 102,175.93 102,175.93 0.00 227,385.07 31.00 1203-4200 Contract Services 226,793.00 32,150.52 32,150.52 14.181203-4201 Contract Serv/Private 0.00 194,642.48 11,000.00 800.00 800.00 7.271203-4251 Contract Service/Govt 0.00 10,200.00 Total Contract Services 237,793.00 32,950.52 32,950.52 0.00 204,842.48 13.86 1203-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001203-4300 Employee recognition instant bonus 0.00 0.00 1,900.00 425.07 425.07 22.371203-4304 Telephone 0.00 1,474.93 4,000.00 1,093.52 1,093.52 27.341203-4305 Office Oper Supplies 0.00 2,906.48 1,450.00 149.00 149.00 10.281203-4315 Membership 0.00 1,301.00 13,500.00 3,837.00 3,837.00 28.421203-4317 Conference/Training 0.00 9,663.00 12,000.00 3,316.00 3,316.00 27.631203-4320 Medical Exams 0.00 8,684.00 6,752.00 1,689.00 1,689.00 25.011203-4390 Communications Equipment Chrgs 0.00 5,063.00 612.00 153.00 153.00 25.001203-4394 Building Maintenance Charges 0.00 459.00 14,413.00 3,603.00 3,603.00 25.001203-4396 Insurance User Charges 0.00 10,810.00 Total Materials/Supplies/Other 54,627.00 14,265.59 14,265.59 0.00 40,361.41 26.11 1203-4900 Depreciation 0.00 0.00 0.00 0.001203-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 13Page: 152 11/19/2018 CITY OF HERMOSA BEACH 14 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-5400 Equipment/Furniture 0.00 0.00 0.00 0.001203-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Human Resources 621,981.00 149,392.04 149,392.04 0.00 472,588.96 24.02 14Page: 153 11/19/2018 CITY OF HERMOSA BEACH 15 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4100 Personal Services 359,088.00 101,621.50 101,621.50 28.301204-4102 Regular Salaries 0.00 257,466.50 1,500.00 0.00 0.00 0.001204-4106 Regular Overtime 0.00 1,500.00 6,006.00 2,668.47 2,668.47 44.431204-4111 Accrual Cash In 0.00 3,337.53 40,438.00 15,770.63 15,770.63 39.001204-4112 Part Time Temporary 0.00 24,667.37 40,308.00 10,234.55 10,234.55 25.391204-4180 Retirement 0.00 30,073.45 10.00 2.84 2.84 28.401204-4185 Alternative Retirement System-Parttime 0.00 7.16 93,815.00 28,251.30 28,251.30 30.111204-4188 Employee Benefits 0.00 65,563.70 4,135.00 1,604.12 1,604.12 38.791204-4189 Medicare Benefits 0.00 2,530.88 25,688.00 8,562.68 8,562.68 33.331204-4190 Other Post Employment Benefits (OPEB) 0.00 17,125.32 Total Personal Services 570,988.00 168,716.09 168,716.09 0.00 402,271.91 29.55 1204-4200 Contract Services 165,914.00 30,376.41 30,376.41 18.311204-4201 Contract Serv/Private 0.00 135,537.59 2,000.00 272.00 272.00 13.601204-4251 Contract Services/Gov't 0.00 1,728.00 Total Contract Services 167,914.00 30,648.41 30,648.41 0.00 137,265.59 18.25 1204-4300 Materials/Supplies/Other 2,690.00 660.21 660.21 24.541204-4304 Telephone 0.00 2,029.79 48,005.00 7,716.78 7,716.78 16.071204-4305 Office Operating Supplies 0.00 40,288.22 235.00 235.00 235.00 100.001204-4315 Membership 0.00 0.00 4,266.00 2,246.66 2,246.66 52.661204-4317 Conference/Training 0.00 2,019.34 24,158.00 6,039.00 6,039.00 25.001204-4390 Communications Equipment Chrgs 0.00 18,119.00 1,828.00 456.00 456.00 24.951204-4394 Building Maintenance Charges 0.00 1,372.00 23,116.00 5,778.00 5,778.00 25.001204-4396 Insurance User Charges 0.00 17,338.00 Total Materials/Supplies/Other 104,298.00 23,131.65 23,131.65 0.00 81,166.35 22.18 1204-5400 Equipment/Furniture 0.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 15Page: 154 11/19/2018 CITY OF HERMOSA BEACH 16 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Total Finance Cashier 843,200.00 222,496.15 222,496.15 0.00 620,703.85 26.39 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4100 Personal Services 65,616.00 0.00 0.00 0.001208-4102 Regular Salaries 0.00 65,616.00 0.00 0.00 0.00 0.001208-4106 Regular Overtime 0.00 0.00 380.00 0.00 0.00 0.001208-4111 Accrual Cash In 0.00 380.00 4,537.00 17.44 17.44 0.381208-4180 Retirement 0.00 4,519.56 18,431.00 0.00 0.00 0.001208-4188 Employee Benefits 0.00 18,431.00 951.00 0.00 0.00 0.001208-4189 Medicare Benefits 0.00 951.00 5,774.00 1,924.68 1,924.68 33.331208-4190 Other Post Employment Benefits (OPEB) 0.00 3,849.32 Total Personal Services 95,689.00 1,942.12 1,942.12 0.00 93,746.88 2.03 1208-4200 Contract Services 0.00 0.00 0.00 0.001208-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1208-4300 Materials/Supplies/Other 140.00 15.01 15.01 10.721208-4304 Telephone 0.00 124.99 -10,000.00 -2,835.82 -2,835.82 28.361208-4305 Office Oper Supplies 0.00 -7,164.18 18,396.00 4,599.00 4,599.00 25.001208-4390 Communications Equipment Chrgs 0.00 13,797.00 306.00 75.00 75.00 24.511208-4394 Building Maintenance Charges 0.00 231.00 2,036.00 510.00 510.00 25.051208-4396 Insurance User Charges 0.00 1,526.00 Total Materials/Supplies/Other 10,878.00 2,363.19 2,363.19 0.00 8,514.81 21.72 1208-4900 Depreciation 0.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total General Appropriations 106,567.00 4,305.31 4,305.31 0.00 102,261.69 4.04 16Page: 155 11/19/2018 CITY OF HERMOSA BEACH 17 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Prospective Expenditures1214 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1214-4300 Materials/Supplies/Other 107,801.00 0.00 0.00 0.001214-4322 Unclassified 0.00 107,801.00 Total Prospective Expenditures 107,801.00 0.00 0.00 0.00 107,801.00 0.00 17Page: 156 11/19/2018 CITY OF HERMOSA BEACH 18 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Legal Settlement- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 0.00 Total Legal Settlement- E&B Resources 0.00 0.00 0.00 0.00 0.00 0.00 18Page: 157 11/19/2018 CITY OF HERMOSA BEACH 19 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 632,432.00 860,047.79 860,047.79 135.991299-4399 OperatingTransfers Out 0.00 -227,615.79 Total Interfund Transfers Out 632,432.00 860,047.79 860,047.79 0.00 -227,615.79 135.99 19Page: 158 11/19/2018 CITY OF HERMOSA BEACH 20 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4100 Personal Services 5,069,227.00 1,509,452.03 1,509,452.03 29.782101-4102 Regular Salaries 0.00 3,559,774.97 80,793.00 27,050.60 27,050.60 33.482101-4105 Special Duty Pay 0.00 53,742.40 360,000.00 102,277.32 102,277.32 28.412101-4106 Regular Overtime 0.00 257,722.68 871,159.00 116,994.89 116,994.89 13.432101-4111 Accrual Cash In 0.00 754,164.11 18,252.00 1,895.33 1,895.33 10.382101-4112 Part Time Temporary 0.00 16,356.67 6,000.00 2,067.98 2,067.98 34.472101-4117 Shift Differential 0.00 3,932.02 9,000.00 0.00 0.00 0.002101-4118 Training Officer 0.00 9,000.00 3,645,645.00 902,925.69 902,925.69 24.772101-4180 Retirement 0.00 2,742,719.31 17,000.00 0.00 0.00 0.002101-4184 IRC 415(B) Retirement 0.00 17,000.00 0.00 0.00 0.00 0.002101-4185 Alternative Retirement System-Parttime 0.00 0.00 28,922.00 9,454.35 9,454.35 32.692101-4187 Uniform Allowance 0.00 19,467.65 887,617.00 270,030.03 270,030.03 30.422101-4188 Employee Benefits 0.00 617,586.97 74,527.00 25,351.51 25,351.51 34.022101-4189 Medicare Benefits 0.00 49,175.49 446,236.00 148,745.32 148,745.32 33.332101-4190 Other Post Employment Benefits (OPEB) 0.00 297,490.68 Total Personal Services 11,514,378.00 3,116,245.05 3,116,245.05 0.00 8,398,132.95 27.06 2101-4200 Contract Services 210,900.00 85,774.92 85,774.92 40.672101-4201 Contract Serv/Private 0.00 125,125.08 860,807.00 406,900.90 406,900.90 47.272101-4251 Contract Service/Govt 0.00 453,906.10 Total Contract Services 1,071,707.00 492,675.82 492,675.82 0.00 579,031.18 45.97 2101-4300 Materials/Supplies/Other 56,760.00 13,181.52 13,181.52 23.222101-4304 Telephone 0.00 43,578.48 55,000.00 4,684.76 4,684.76 8.522101-4305 Office Oper Supplies 0.00 50,315.24 13,000.00 3,233.49 3,233.49 24.872101-4306 Prisoner Maintenance 0.00 9,766.51 775.00 0.00 0.00 0.002101-4307 Radio Maintenance 0.00 775.00 10,500.00 287.36 287.36 2.742101-4309 Maintenance Materials 0.00 10,212.64 22,365.00 1,573.00 1,573.00 7.032101-4312 Travel Expense , POST 0.00 20,792.00 4,730.00 0.00 0.00 0.002101-4313 Travel Expense, STC 0.00 4,730.00 19,500.00 4,130.69 4,130.69 21.182101-4314 Uniforms 0.00 15,369.31 20Page: 159 11/19/2018 CITY OF HERMOSA BEACH 21 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4,579.00 1,245.00 1,245.00 27.192101-4315 Membership 0.00 3,334.00 67,145.00 20,621.23 20,621.23 30.712101-4317 Conference/Training 0.00 46,523.77 0.00 0.00 0.00 0.002101-4326 Prior Yr Expense 0.00 0.00 4,524.00 402.39 402.39 8.892101-4350 Safety Gear 0.00 4,121.61 360,146.00 90,036.00 90,036.00 25.002101-4390 Communications Equipment Chrgs 0.00 270,110.00 11,250.00 2,814.00 2,814.00 25.012101-4394 Building Maintenance Charges 0.00 8,436.00 391,640.00 97,910.01 97,910.01 25.002101-4395 Equip Replacement Charges 0.00 293,729.99 1,300,118.00 325,029.00 325,029.00 25.002101-4396 Insurance User Charges 0.00 975,089.00 Total Materials/Supplies/Other 2,322,032.00 565,148.45 565,148.45 0.00 1,756,883.55 24.34 2101-4900 Depreciation 0.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002101-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2101-5400 Equipment/Furniture 3,075.00 3,074.76 3,074.76 99.992101-5401 Equip-Less Than $1,000 0.00 0.24 4,140.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 4,140.00 0.00 0.00 0.00 0.002101-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 7,215.00 3,074.76 3,074.76 0.00 4,140.24 42.62 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 14,915,332.00 4,177,144.08 4,177,144.08 0.00 10,738,187.92 28.01 21Page: 160 11/19/2018 CITY OF HERMOSA BEACH 22 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Crossing Guard2102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2102-4200 Contract Services 115,085.00 473.60 473.60 0.412102-4201 Contract Serv/Private 0.00 114,611.40 Total Crossing Guard 115,085.00 473.60 473.60 0.00 114,611.40 0.41 22Page: 161 11/19/2018 CITY OF HERMOSA BEACH 23 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4100 Personal Services 0.00 0.00 0.00 0.002201-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.002201-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.002201-4108 FLSA Overtime 0.00 0.00 0.00 0.00 0.00 0.002201-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.002201-4112 Part Time/Temporary 0.00 0.00 0.00 0.00 0.00 0.002201-4119 Fitness Incentive 0.00 0.00 0.00 0.00 0.00 0.002201-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.002201-4185 Alternative Retirement System-Parttime 0.00 0.00 0.00 0.00 0.00 0.002201-4187 Uniform Allowance 0.00 0.00 0.00 0.00 0.00 0.002201-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.002201-4189 Medicare Benefits 0.00 0.00 0.00 0.00 0.00 0.002201-4190 Other Post Employment Benefits (OPEB) 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 2201-4200 Contract Services 0.00 0.00 0.00 0.002201-4201 Contract Serv/Private 0.00 0.00 0.00 0.00 0.00 0.002201-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 2201-4300 Materials/Supplies/Other 0.00 144.76 144.76 0.002201-4304 Telephone 0.00 -144.76 0.00 0.00 0.00 0.002201-4305 Office Oper Supplies 0.00 0.00 0.00 0.00 0.00 0.002201-4309 Maintenance Materials 0.00 0.00 0.00 0.00 0.00 0.002201-4314 Uniforms 0.00 0.00 0.00 0.00 0.00 0.002201-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.002201-4317 Conference/Training 0.00 0.00 0.00 0.00 0.00 0.002201-4326 Prior Yr Expense 0.00 0.00 0.00 0.00 0.00 0.002201-4350 Safety Gear 0.00 0.00 0.00 0.00 0.00 0.002201-4390 Communications Equipment Chrgs 0.00 0.00 0.00 0.00 0.00 0.002201-4394 Building Maintenance Charges 0.00 0.00 23Page: 162 11/19/2018 CITY OF HERMOSA BEACH 24 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.002201-4395 Equip Replacement Charges 0.00 0.00 0.00 0.00 0.00 0.002201-4396 Insurance User Charges 0.00 0.00 Total Materials/Supplies/Other 0.00 144.76 144.76 0.00 -144.76 0.00 2201-4900 Depreciation 0.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002201-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.002201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 0.00 0.00 0.00 0.002201-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 2201-5600 Buildings/Improvements 0.00 0.00 0.00 0.002201-5602 Improvements Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire 0.00 144.76 144.76 0.00 -144.76 0.00 24Page: 163 11/19/2018 CITY OF HERMOSA BEACH 25 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 County Fire District Costs2202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2202-4200 Contract Services 4,727,878.00 1,980,939.19 1,980,939.19 41.902202-4251 Contract Services/Gov't 0.00 2,746,938.81 Total Contract Services 4,727,878.00 1,980,939.19 1,980,939.19 0.00 2,746,938.81 41.90 2202-5600 Buildings/Improvements 418,223.00 0.00 0.00 0.002202-5601 Buildings and Improvements 0.00 418,223.00 Total Buildings/Improvements 418,223.00 0.00 0.00 0.00 418,223.00 0.00 Total County Fire District Costs 5,146,101.00 1,980,939.19 1,980,939.19 0.00 3,165,161.81 38.49 25Page: 164 11/19/2018 CITY OF HERMOSA BEACH 26 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Fire Department Legacy Costs2203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2203-4100 Personal Services 0.00 0.00 0.00 0.002203-4102 Regular Salaries 0.00 0.00 612,000.00 590,425.00 590,425.00 96.472203-4180 Retirement 0.00 21,575.00 0.00 0.00 0.00 0.002203-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.002203-4189 Medicare Benefits 0.00 0.00 130,974.00 43,658.00 43,658.00 33.332203-4190 Other Post Employment Benefits/OPEB 0.00 87,316.00 Total Personal Services 742,974.00 634,083.00 634,083.00 0.00 108,891.00 85.34 2203-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002203-4396 Insurance User Charges 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire Department Legacy Costs 742,974.00 634,083.00 634,083.00 0.00 108,891.00 85.34 26Page: 165 11/19/2018 CITY OF HERMOSA BEACH 27 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Sewers/Storm Drains 0.00 0.00 0.00 0.00 0.00 0.00 27Page: 166 11/19/2018 CITY OF HERMOSA BEACH 28 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4100 Personal Services 309,438.00 102,813.89 102,813.89 33.233104-4102 Regular Salaries 0.00 206,624.11 16,651.00 0.00 0.00 0.003104-4106 Regular Overtime 0.00 16,651.00 20,713.00 3,031.75 3,031.75 14.643104-4111 Accrual Cash In 0.00 17,681.25 44,013.00 8,688.72 8,688.72 19.743104-4112 Part Time/Temporary 0.00 35,324.28 114,389.00 17,242.08 17,242.08 15.073104-4180 Retirement 0.00 97,146.92 58,809.00 17,616.97 17,616.97 29.963104-4188 Employee Benefits 0.00 41,192.03 2,174.00 613.81 613.81 28.233104-4189 Medicare Benefits 0.00 1,560.19 22,221.00 7,407.00 7,407.00 33.333104-4190 Other Post Employment Benefits (OPEB) 0.00 14,814.00 Total Personal Services 588,408.00 157,414.22 157,414.22 0.00 430,993.78 26.75 3104-4200 Contract Services 381,423.00 52,340.74 52,340.74 13.723104-4201 Contract Serv/Private 0.00 329,082.26 10,294.00 3,845.74 3,845.74 37.363104-4251 Contract Service/Govt 0.00 6,448.26 Total Contract Services 391,717.00 56,186.48 56,186.48 0.00 335,530.52 14.34 3104-4300 Materials/Supplies/Other 6,066.00 2,091.91 2,091.91 34.493104-4303 Utilities 0.00 3,974.09 115,000.00 19,244.50 19,244.50 16.733104-4309 Maintenance Materials 0.00 95,755.50 0.00 0.00 0.00 0.003104-4326 Prior Yr Expense 0.00 0.00 666.00 165.00 165.00 24.773104-4394 Building Maintenance Charges 0.00 501.00 55,595.00 13,898.76 13,898.76 25.003104-4395 Equip Replacement Charges 0.00 41,696.24 425,162.00 106,290.00 106,290.00 25.003104-4396 Insurance User Charges 0.00 318,872.00 Total Materials/Supplies/Other 602,489.00 141,690.17 141,690.17 0.00 460,798.83 23.52 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 28Page: 167 11/19/2018 CITY OF HERMOSA BEACH 29 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Total Street Maint/Traffic Safety 1,582,614.00 355,290.87 355,290.87 0.00 1,227,323.13 22.45 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-4100 Personal Services 47,337.00 15,235.69 15,235.69 32.193301-4102 Regular Salaries 0.00 32,101.31 1,200.00 0.00 0.00 0.003301-4106 Regular Overtime 0.00 1,200.00 4,773.00 0.00 0.00 0.003301-4111 Accrual Cash In 0.00 4,773.00 13,338.00 2,097.52 2,097.52 15.733301-4180 Retirement 0.00 11,240.48 7,009.00 2,251.19 2,251.19 32.123301-4188 Employee Benefits 0.00 4,757.81 705.00 227.80 227.80 32.313301-4189 Medicare Benefits 0.00 477.20 1,661.00 553.68 553.68 33.333301-4190 Other Post Employment Benefits/OPEB 0.00 1,107.32 Total Personal Services 76,023.00 20,365.88 20,365.88 0.00 55,657.12 26.79 3301-4200 Contract Services 267,170.00 68,201.32 68,201.32 25.533301-4201 Contract Serv/Private 0.00 198,968.68 Total Contract Services 267,170.00 68,201.32 68,201.32 0.00 198,968.68 25.53 3301-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003301-4303 Utilities 0.00 0.00 3,000.00 1,849.14 1,849.14 61.643301-4309 Maintenance Materials 0.00 1,150.86 0.00 0.00 0.00 0.003301-4319 Special Events 0.00 0.00 221.00 54.00 54.00 24.433301-4394 Building Maintenance Charges 0.00 167.00 557.00 139.26 139.26 25.003301-4395 Equip Replacement Chrgs 0.00 417.74 5,940.00 1,485.00 1,485.00 25.003301-4396 Insurance User Charges 0.00 4,455.00 Total Materials/Supplies/Other 9,718.00 3,527.40 3,527.40 0.00 6,190.60 36.30 3301-4900 Depreciation 0.00 0.00 0.00 0.003301-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003301-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3301-5400 Equipment/Furniture 29Page: 168 11/19/2018 CITY OF HERMOSA BEACH 30 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003301-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003301-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003301-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Enhancement 352,911.00 92,094.60 92,094.60 0.00 260,816.40 26.10 30Page: 169 11/19/2018 CITY OF HERMOSA BEACH 31 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4100 Personal Services 1,029,655.00 269,925.89 269,925.89 26.223302-4102 Regular Salaries 0.00 759,729.11 40,800.00 24,086.74 24,086.74 59.043302-4106 Regular Overtime 0.00 16,713.26 47,044.00 26,233.04 26,233.04 55.763302-4111 Accrual Cash In 0.00 20,810.96 42,890.00 38,618.79 38,618.79 90.043302-4112 Part Time Temporary 0.00 4,271.21 7,525.00 1,698.56 1,698.56 22.573302-4117 Shift Differential 0.00 5,826.44 602.00 80.00 80.00 13.293302-4118 Field Training Officer 0.00 522.00 285,240.00 43,088.39 43,088.39 15.113302-4180 Retirement 0.00 242,151.61 380.00 13.98 13.98 3.683302-4185 Alternative Retirement System-Parttime 0.00 366.02 4,800.00 1,546.72 1,546.72 32.223302-4187 Uniform Allowance 0.00 3,253.28 264,289.00 78,404.48 78,404.48 29.673302-4188 Employee Benefits 0.00 185,884.52 15,307.00 5,253.60 5,253.60 34.323302-4189 Medicare Benefits 0.00 10,053.40 81,109.00 27,036.32 27,036.32 33.333302-4190 Other Post Employment Benefits (OPEB) 0.00 54,072.68 Total Personal Services 1,819,641.00 515,986.51 515,986.51 0.00 1,303,654.49 28.36 3302-4200 Contract Services 233,824.00 68,229.85 68,229.85 29.183302-4201 Contract Serv/Private 0.00 165,594.15 83,969.00 41,422.23 41,422.23 49.333302-4251 Contract Services/Govt 0.00 42,546.77 Total Contract Services 317,793.00 109,652.08 109,652.08 0.00 208,140.92 34.50 3302-4300 Materials/Supplies/Other 3,500.00 746.09 746.09 21.323302-4304 Telephone 0.00 2,753.91 20,000.00 916.69 916.69 4.583302-4305 Office Operating Supplies 0.00 19,083.31 775.00 0.00 0.00 0.003302-4307 Radio Maintenance 0.00 775.00 33,372.00 2,110.62 2,110.62 6.323302-4309 Maintenance Materials 0.00 31,261.38 3,000.00 0.00 0.00 0.003302-4314 Uniforms 0.00 3,000.00 540.00 0.00 0.00 0.003302-4315 Membership 0.00 540.00 7,865.00 1,886.24 1,886.24 23.983302-4317 Conference/Training 0.00 5,978.76 101,235.00 25,308.00 25,308.00 25.003302-4390 Communications Equipment Chrgs 0.00 75,927.00 7,088.00 1,773.00 1,773.00 25.013302-4394 Building Maintenance Charges 0.00 5,315.00 110,061.00 27,515.25 27,515.25 25.003302-4395 Equip Replacement Chrgs 0.00 82,545.75 31Page: 170 11/19/2018 CITY OF HERMOSA BEACH 32 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 153,515.00 38,379.00 38,379.00 25.003302-4396 Insurance User Charges 0.00 115,136.00 Total Materials/Supplies/Other 440,951.00 98,634.89 98,634.89 0.00 342,316.11 22.37 3302-4900 Depreciation 0.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003302-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3302-5400 Equipment/Furniture 2,575.00 5,623.48 5,623.48 218.393302-5401 Equip-Less Than $1,000 0.00 -3,048.48 0.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 2,575.00 5,623.48 5,623.48 0.00 -3,048.48 218.39 3302-5600 Buildings/Improvements 0.00 0.00 0.00 0.003302-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Services 2,580,960.00 729,896.96 729,896.96 0.00 1,851,063.04 28.28 32Page: 171 11/19/2018 CITY OF HERMOSA BEACH 33 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 North Pier Parking Structure3304 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3304-4200 Contract Services 140,946.00 23,053.09 23,053.09 16.363304-4201 Contract Serv/Private 0.00 117,892.91 225.00 0.00 0.00 0.003304-4251 Contract Services/Gov't 0.00 225.00 Total Contract Services 141,171.00 23,053.09 23,053.09 0.00 118,117.91 16.33 3304-4300 Materials/Supplies/Other 17,837.00 5,863.06 5,863.06 32.873304-4303 Utilities 0.00 11,973.94 689.00 228.37 228.37 33.153304-4304 Telephone 0.00 460.63 4,500.00 0.00 0.00 0.003304-4309 Maintenance Materials 0.00 4,500.00 Total Materials/Supplies/Other 23,026.00 6,091.43 6,091.43 0.00 16,934.57 26.45 3304-4900 Depreciation 0.00 0.00 0.00 0.003304-4903 Depreciation/Bldgs 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total North Pier Parking Structure 164,197.00 29,144.52 29,144.52 0.00 135,052.48 17.75 33Page: 172 11/19/2018 CITY OF HERMOSA BEACH 34 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Downtown Parking Lot A3305 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3305-4200 Contract Services 61,443.00 13,428.80 13,428.80 21.863305-4201 Contract Serv/Private 0.00 48,014.20 Total Contract Services 61,443.00 13,428.80 13,428.80 0.00 48,014.20 21.86 3305-4300 Materials/Supplies/Other 2,000.00 0.00 0.00 0.003305-4309 Maintenance Materials 0.00 2,000.00 Total Materials/Supplies/Other 2,000.00 0.00 0.00 0.00 2,000.00 0.00 3305-4900 Depreciation 0.00 0.00 0.00 0.003305-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Downtown Parking Lot A 63,443.00 13,428.80 13,428.80 0.00 50,014.20 21.17 34Page: 173 11/19/2018 CITY OF HERMOSA BEACH 35 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Co. Share Pkg Structure Rev.3306 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3306-4200 Contract Services 329,845.00 0.00 0.00 0.003306-4251 Contract Services/Gov't 0.00 329,845.00 Total Co. Share Pkg Structure Rev. 329,845.00 0.00 0.00 0.00 329,845.00 0.00 35Page: 174 11/19/2018 CITY OF HERMOSA BEACH 36 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 0.00 0.00 0.00 0.003411-4201 Contract Serv/Private 0.00 0.00 Total After School Program Shuttle 0.00 0.00 0.00 0.00 0.00 0.00 36Page: 175 11/19/2018 CITY OF HERMOSA BEACH 37 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-4100 Personal Services 643,087.00 204,053.82 204,053.82 31.734101-4102 Regular Salaries 0.00 439,033.18 674.00 223.19 223.19 33.114101-4106 Regular Overtime 0.00 450.81 30,174.00 583.10 583.10 1.934101-4111 Accrual Cash In 0.00 29,590.90 81,219.00 19,452.44 19,452.44 23.954101-4112 Part Time/Temporary 0.00 61,766.56 0.00 208.64 208.64 0.004101-4117 Shift Differential 0.00 -208.64 105,813.00 19,046.28 19,046.28 18.004101-4180 Retirement 0.00 86,766.72 0.00 29.22 29.22 0.004101-4185 Alternative Retirement System-Parttime 0.00 -29.22 0.00 0.00 0.00 0.004101-4187 Uniform Allowance 0.00 0.00 104,241.00 34,273.52 34,273.52 32.884101-4188 Employee Benefits 0.00 69,967.48 10,572.00 3,317.17 3,317.17 31.384101-4189 Medicare Benefits 0.00 7,254.83 30,346.00 10,115.32 10,115.32 33.334101-4190 Other Post Employment Benefits (OPEB) 0.00 20,230.68 Total Personal Services 1,006,126.00 291,302.70 291,302.70 0.00 714,823.30 28.95 4101-4200 Contract Services 47,090.00 -706.85 -706.85 1.504101-4201 Contract Serv/Private 0.00 47,796.85 Total Contract Services 47,090.00 -706.85 -706.85 0.00 47,796.85 0.00 4101-4300 Materials/Supplies/Other 3,000.00 289.67 289.67 9.664101-4304 Telephone 0.00 2,710.33 5,000.00 1,706.11 1,706.11 34.124101-4305 Office Oper Supplies 0.00 3,293.89 241.00 0.00 0.00 0.004101-4314 Uniforms 0.00 241.00 4,408.00 252.00 252.00 5.724101-4315 Membership 0.00 4,156.00 13,307.00 3,506.23 3,506.23 26.354101-4317 Conference/Training 0.00 9,800.77 13,636.00 3,408.00 3,408.00 24.994101-4390 Communications Equipment Chrgs 0.00 10,228.00 2,234.00 558.00 558.00 24.984101-4394 Building Maintenance Charges 0.00 1,676.00 43,240.00 10,809.00 10,809.00 25.004101-4396 Insurance User Charges 0.00 32,431.00 Total Materials/Supplies/Other 85,066.00 20,529.01 20,529.01 0.00 64,536.99 24.13 Total Community Dev/Planning 1,138,282.00 311,124.86 311,124.86 0.00 827,157.14 27.33 37Page: 176 11/19/2018 CITY OF HERMOSA BEACH 38 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4100 Personal Services 0.00 0.00 0.00 0.004104-4106 Regular Overtime 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 4104-4200 Contract Services 62,576.00 2,170.00 2,170.00 3.474104-4201 Contract Serv/Private 0.00 60,406.00 Total Contract Services 62,576.00 2,170.00 2,170.00 0.00 60,406.00 3.47 4104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Coastal Permit Auth Grant 62,576.00 2,170.00 2,170.00 0.00 60,406.00 3.47 38Page: 177 11/19/2018 CITY OF HERMOSA BEACH 39 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Zoning Ordinance Update4105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4105-4200 Contract Services 250,000.00 0.00 0.00 0.004105-4201 Contract Serv/Private 0.00 250,000.00 Total Zoning Ordinance Update 250,000.00 0.00 0.00 0.00 250,000.00 0.00 39Page: 178 11/19/2018 CITY OF HERMOSA BEACH 40 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4100 Personal Services 485,622.00 160,885.41 160,885.41 33.134201-4102 Regular Salaries 0.00 324,736.59 434.00 223.18 223.18 51.424201-4106 Regular Overtime 0.00 210.82 20,420.00 3,926.47 3,926.47 19.234201-4111 Accrual Cash In 0.00 16,493.53 0.00 0.00 0.00 0.004201-4112 Part Time/Temporary 0.00 0.00 0.00 208.64 208.64 0.004201-4117 Shift Differential 0.00 -208.64 164,409.00 21,085.98 21,085.98 12.834201-4180 Retirement 0.00 143,323.02 0.00 29.22 29.22 0.004201-4185 Alternative Retirement System-Parttime 0.00 -29.22 0.00 0.00 0.00 0.004201-4187 Uniform Allowance 0.00 0.00 71,755.00 20,811.83 20,811.83 29.004201-4188 Employee Benefits 0.00 50,943.17 7,187.00 2,446.88 2,446.88 34.054201-4189 Medicare Benefits 0.00 4,740.12 30,675.00 10,225.00 10,225.00 33.334201-4190 Other Post Employment Benefits (OPEB) 0.00 20,450.00 Total Personal Services 780,502.00 219,842.61 219,842.61 0.00 560,659.39 28.17 4201-4200 Contract Services 262,068.00 33,217.90 33,217.90 12.684201-4201 Contract Serv/Private 0.00 228,850.10 Total Contract Services 262,068.00 33,217.90 33,217.90 0.00 228,850.10 12.68 4201-4300 Materials/Supplies/Other 5,500.00 1,027.12 1,027.12 18.674201-4304 Telephone 0.00 4,472.88 5,000.00 1,131.80 1,131.80 22.644201-4305 Office Oper Supplies 0.00 3,868.20 1,246.00 413.24 413.24 33.174201-4314 Uniforms 0.00 832.76 5,290.00 0.00 0.00 0.004201-4315 Membership 0.00 5,290.00 10,336.00 3,035.00 3,035.00 29.364201-4317 Conference/Training 0.00 7,301.00 18,432.00 4,608.00 4,608.00 25.004201-4390 Communications Equipment Chrgs 0.00 13,824.00 1,409.00 351.00 351.00 24.914201-4394 Building Maintenance Charges 0.00 1,058.00 24,774.00 6,193.50 6,193.50 25.004201-4395 Equip Replacement Charges 0.00 18,580.50 54,211.00 13,554.00 13,554.00 25.004201-4396 Insurance User Charges 0.00 40,657.00 Total Materials/Supplies/Other 126,198.00 30,313.66 30,313.66 0.00 95,884.34 24.02 4201-4900 Depreciation 40Page: 179 11/19/2018 CITY OF HERMOSA BEACH 41 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004201-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.004201-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4201-5600 Buildings/Improvements 0.00 0.00 0.00 0.004201-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Dev/Building 1,168,768.00 283,374.17 283,374.17 0.00 885,393.83 24.25 41Page: 180 11/19/2018 CITY OF HERMOSA BEACH 42 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4100 Personal Services 616,696.00 161,280.92 161,280.92 26.154202-4102 Regular Salaries 0.00 455,415.08 2,000.00 727.17 727.17 36.364202-4106 Regular Overtime 0.00 1,272.83 21,417.00 642.26 642.26 3.004202-4111 Accrual Cash In 0.00 20,774.74 12,480.00 45,392.87 45,392.87 363.724202-4112 Part Time/Temporary 0.00 -32,912.87 148,108.00 25,849.07 25,849.07 17.454202-4180 Retirement 0.00 122,258.93 0.00 0.00 0.00 0.004202-4185 Alternative Retirement System-Parttime 0.00 0.00 100,698.00 24,015.91 24,015.91 23.854202-4188 Employee Benefits 0.00 76,682.09 9,771.00 3,129.73 3,129.73 32.034202-4189 Medicare Benefits 0.00 6,641.27 26,442.00 8,814.00 8,814.00 33.334202-4190 Other Post Employment Benefits (OPEB) 0.00 17,628.00 Total Personal Services 937,612.00 269,851.93 269,851.93 0.00 667,760.07 28.78 4202-4200 Contract Services 112,929.00 17,104.32 17,104.32 15.154202-4201 Contract Serv/Private 0.00 95,824.68 0.00 0.00 0.00 0.004202-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 112,929.00 17,104.32 17,104.32 0.00 95,824.68 15.15 4202-4300 Materials/Supplies/Other 19,980.00 3,578.54 3,578.54 17.914202-4304 Telephone 0.00 16,401.46 14,998.00 3,659.78 3,659.78 24.404202-4305 Office Oper Supplies 0.00 11,338.22 6,678.00 1,010.19 1,010.19 15.134202-4314 Uniforms 0.00 5,667.81 1,775.00 1,443.75 1,443.75 81.344202-4315 Membership 0.00 331.25 24,807.00 4,551.03 4,551.03 18.354202-4317 Conference/Training 0.00 20,255.97 74,882.00 18,720.00 18,720.00 25.004202-4390 Communications Equipment Chrgs 0.00 56,162.00 6,478.00 1,620.00 1,620.00 25.014202-4394 Building Maintenance Charges 0.00 4,858.00 17,100.00 4,275.00 4,275.00 25.004202-4395 Equip Replacement Charges 0.00 12,825.00 64,163.00 16,041.00 16,041.00 25.004202-4396 Insurance User Charges 0.00 48,122.00 Total Materials/Supplies/Other 230,861.00 54,899.29 54,899.29 0.00 175,961.71 23.78 4202-4900 Depreciation 0.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 0.00 42Page: 181 11/19/2018 CITY OF HERMOSA BEACH 43 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.004202-4903 Depreciation/Bldgs 0.00 0.00 0.00 0.00 0.00 0.004202-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4202-5400 Equipment/Furniture 850.00 0.00 0.00 0.004202-5401 Equip-Less Than $1,000 0.00 850.00 0.00 0.00 0.00 0.004202-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 850.00 0.00 0.00 0.00 850.00 0.00 4202-5600 Buildings/Improvements 0.00 0.00 0.00 0.004202-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Public Works Administration 1,282,252.00 341,855.54 341,855.54 0.00 940,396.46 26.66 43Page: 182 11/19/2018 CITY OF HERMOSA BEACH 44 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4100 Personal Services 274,917.00 80,416.15 80,416.15 29.254204-4102 Regular Salaries 0.00 194,500.85 14,575.00 5,882.01 5,882.01 40.364204-4106 Regular Overtime 0.00 8,692.99 22,070.00 3,263.47 3,263.47 14.794204-4111 Accrual Cash In 0.00 18,806.53 0.00 0.00 0.00 0.004204-4112 Part Time Temporary 0.00 0.00 82,103.00 11,066.76 11,066.76 13.484204-4180 Retirement 0.00 71,036.24 0.00 26.18 26.18 0.004204-4185 Alternative Retirement System-Parttime 0.00 -26.18 61,617.00 17,208.78 17,208.78 27.934204-4188 Employee Benefits 0.00 44,408.22 3,861.00 1,266.10 1,266.10 32.794204-4189 Medicare Benefits 0.00 2,594.90 17,490.00 5,830.00 5,830.00 33.334204-4190 Other Post Employment Benefits (OPEB) 0.00 11,660.00 Total Personal Services 476,633.00 124,959.45 124,959.45 0.00 351,673.55 26.22 4204-4200 Contract Services 139,544.00 36,176.95 36,176.95 25.934204-4201 Contract Serv/Private 0.00 103,367.05 225.00 0.00 0.00 0.004204-4251 Contract Service/Govt 0.00 225.00 Total Contract Services 139,769.00 36,176.95 36,176.95 0.00 103,592.05 25.88 4204-4300 Materials/Supplies/Other 142,755.00 43,666.78 43,666.78 30.594204-4303 Utilities 0.00 99,088.22 43,500.00 15,807.35 15,807.35 36.344204-4309 Maintenance Materials 0.00 27,692.65 6,000.00 1,308.50 1,308.50 21.814204-4321 Building Sfty/Security 0.00 4,691.50 5,444.00 1,362.00 1,362.00 25.024204-4390 Communications Equipment Chrgs 0.00 4,082.00 667.00 168.00 168.00 25.194204-4394 Building Maintenance Charges 0.00 499.00 15,071.00 3,767.76 3,767.76 25.004204-4395 Equip Replacement Charges 0.00 11,303.24 81,237.00 20,310.00 20,310.00 25.004204-4396 Insurance User Charges 0.00 60,927.00 Total Materials/Supplies/Other 294,674.00 86,390.39 86,390.39 0.00 208,283.61 29.32 4204-4900 Depreciation 0.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 44Page: 183 11/19/2018 CITY OF HERMOSA BEACH 45 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-5400 Equipment/Furniture 0.00 0.00 0.00 0.004204-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4204-5600 Buildings/Improvements 0.00 0.00 0.00 0.004204-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 911,076.00 247,526.79 247,526.79 0.00 663,549.21 27.17 45Page: 184 11/19/2018 CITY OF HERMOSA BEACH 46 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Systemic Safety Analysis Report Program4210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4210-4200 Contract Services 9,350.00 0.00 0.00 0.004210-4201 Contract Serv/Private 0.00 9,350.00 Total Systemic Safety Analysis Report Program 9,350.00 0.00 0.00 0.00 9,350.00 0.00 46Page: 185 11/19/2018 CITY OF HERMOSA BEACH 47 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4100 Personal Services 332,642.00 103,671.20 103,671.20 31.174601-4102 Regular Salaries 0.00 228,970.80 5,007.00 3,481.81 3,481.81 69.544601-4106 Regular Overtime 0.00 1,525.19 9,209.00 0.00 0.00 0.004601-4111 Accrual Cash In 0.00 9,209.00 310,294.00 108,133.34 108,133.34 34.854601-4112 Part Time/Temporary 0.00 202,160.66 105,564.00 23,607.21 23,607.21 22.364601-4180 Retirement 0.00 81,956.79 1,300.00 468.40 468.40 36.034601-4185 Alternative Retirement System-Parttime 0.00 831.60 48,989.00 19,142.56 19,142.56 39.084601-4188 Employee Benefits 0.00 29,846.44 5,106.00 3,587.83 3,587.83 70.274601-4189 Medicare Benefits 0.00 1,518.17 16,353.00 5,451.00 5,451.00 33.334601-4190 Other Post Employment Benefits (OPEB) 0.00 10,902.00 Total Personal Services 834,464.00 267,543.35 267,543.35 0.00 566,920.65 32.06 4601-4200 Contract Services 92,000.00 37,574.75 37,574.75 40.844601-4201 Contract Serv/Private 0.00 54,425.25 285,000.00 129,048.84 129,048.84 45.284601-4221 Contract Rec Classes/Programs 0.00 155,951.16 Total Contract Services 377,000.00 166,623.59 166,623.59 0.00 210,376.41 44.20 4601-4300 Materials/Supplies/Other 16,800.00 200.00 200.00 1.194601-4302 Advertising 0.00 16,600.00 5,000.00 887.55 887.55 17.754601-4304 Telephone 0.00 4,112.45 13,000.00 3,880.82 3,880.82 29.854601-4305 Office Oper Supplies 0.00 9,119.18 20,000.00 3,133.03 3,133.03 15.674601-4308 Program Materials 0.00 16,866.97 0.00 0.00 0.00 0.004601-4309 Maintenance Materials 0.00 0.00 2,850.00 156.22 156.22 5.484601-4315 Membership 0.00 2,693.78 15,000.00 1,608.30 1,608.30 10.724601-4317 Conference/Training 0.00 13,391.70 6,000.00 810.75 810.75 13.514601-4328 Hermosa Senior Center Programs 0.00 5,189.25 33,551.00 8,388.00 8,388.00 25.004601-4390 Communications Equipment Chrgs 0.00 25,163.00 35,237.00 8,808.00 8,808.00 25.004601-4394 Building Maintenance Charges 0.00 26,429.00 19,740.00 4,935.00 4,935.00 25.004601-4395 Equip Replacement Charges 0.00 14,805.00 56,120.00 14,031.00 14,031.00 25.004601-4396 Insurance User Charges 0.00 42,089.00 Total Materials/Supplies/Other 223,298.00 46,838.67 46,838.67 0.00 176,459.33 20.98 47Page: 186 11/19/2018 CITY OF HERMOSA BEACH 48 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4900 Depreciation 0.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.004601-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 4601-5400 Equipment/Furniture 0.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 4601-5600 Buildings/Improvements 0.00 0.00 0.00 0.004601-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.004601-5602 Imprvmts Other Than Bldg 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Community Resources 1,434,762.00 481,005.61 481,005.61 0.00 953,756.39 33.53 48Page: 187 11/19/2018 CITY OF HERMOSA BEACH 49 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4100 Personal Services 320,676.00 104,541.34 104,541.34 32.606101-4102 Regular Salaries 0.00 216,134.66 4,500.00 1,575.00 1,575.00 35.006101-4106 Regular Overtime 0.00 2,925.00 17,188.00 4,564.18 4,564.18 26.556101-4111 Accrual Cash In 0.00 12,623.82 58,235.00 10,985.78 10,985.78 18.866101-4180 Retirement 0.00 47,249.22 480.00 160.00 160.00 33.336101-4187 Uniform Allowance 0.00 320.00 70,726.00 25,491.40 25,491.40 36.046101-4188 Employee Benefits 0.00 45,234.60 4,699.00 1,630.44 1,630.44 34.706101-4189 Medicare Benefits 0.00 3,068.56 22,986.00 7,662.00 7,662.00 33.336101-4190 Other Post Employment Benefits (OPEB) 0.00 15,324.00 Total Personal Services 499,490.00 156,610.14 156,610.14 0.00 342,879.86 31.35 6101-4200 Contract Services 260,512.00 62,761.29 62,761.29 24.096101-4201 Contract Serv/Private 0.00 197,750.71 198.00 0.00 0.00 0.006101-4251 Contract Service/Govt 0.00 198.00 Total Contract Services 260,710.00 62,761.29 62,761.29 0.00 197,948.71 24.07 6101-4300 Materials/Supplies/Other 263,108.00 73,794.95 73,794.95 28.056101-4303 Utilities 0.00 189,313.05 0.00 0.00 0.00 0.006101-4304 Telephone 0.00 0.00 25,938.00 10,752.57 10,752.57 41.456101-4309 Maintenance Materials 0.00 15,185.43 21,867.00 5,466.00 5,466.00 25.006101-4394 Building Maintenance Charges 0.00 16,401.00 28,633.00 7,158.24 7,158.24 25.006101-4395 Equip Replacement Chrgs 0.00 21,474.76 109,542.00 27,387.00 27,387.00 25.006101-4396 Insurance User Charges 0.00 82,155.00 Total Materials/Supplies/Other 449,088.00 124,558.76 124,558.76 0.00 324,529.24 27.74 6101-4900 Depreciation 0.00 0.00 0.00 0.006101-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 6101-5400 Equipment/Furniture 49Page: 188 11/19/2018 CITY OF HERMOSA BEACH 50 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.006101-5401 Equip-Less Than $1,000 0.00 0.00 0.00 -1,313.68 -1,313.68 0.006101-5402 Equip-More Than $1,000 0.00 1,313.68 0.00 0.00 0.00 0.006101-5499 Non-Capitalized Assets 0.00 0.00 Total Equipment/Furniture 0.00 -1,313.68 -1,313.68 0.00 1,313.68 0.00 6101-5600 Buildings/Improvements 0.00 0.00 0.00 0.006101-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Parks 1,209,288.00 342,616.51 342,616.51 0.00 866,671.49 28.33 50Page: 189 11/19/2018 CITY OF HERMOSA BEACH 51 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Choice Aggregation7301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 7301-4200 Contract Services 0.00 0.00 0.00 0.007301-4201 Contract Serv/Private 0.00 0.00 Total Community Choice Aggregation 0.00 0.00 0.00 0.00 0.00 0.00 51Page: 190 11/19/2018 CITY OF HERMOSA BEACH 52 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 94,454.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 94,454.00 Total PCH Mobility Improvement Project 94,454.00 0.00 0.00 0.00 94,454.00 0.00 52Page: 191 11/19/2018 CITY OF HERMOSA BEACH 53 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Protective Bollards Along the Strand8163 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8163-4200 Contract Services 0.00 0.00 0.00 0.008163-4201 Contract Serv/Private 0.00 0.00 Total Protective Bollards Along the Strand 0.00 0.00 0.00 0.00 0.00 0.00 53Page: 192 11/19/2018 CITY OF HERMOSA BEACH 54 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Valley Drive Sharrows8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 0.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 0.00 Total Valley Drive Sharrows 0.00 0.00 0.00 0.00 0.00 0.00 54Page: 193 11/19/2018 CITY OF HERMOSA BEACH 55 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 55Page: 194 11/19/2018 CITY OF HERMOSA BEACH 56 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Street Improvements- Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4100 Personal Services 0.00 0.00 0.00 0.008174-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008174-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008174-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008174-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008174-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 56Page: 195 11/19/2018 CITY OF HERMOSA BEACH 57 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 57Page: 196 11/19/2018 CITY OF HERMOSA BEACH 58 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 South Park Phase I Improvements8537 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8537-4200 Contract Services 0.00 0.00 0.00 0.008537-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase I Improvements 0.00 0.00 0.00 0.00 0.00 0.00 58Page: 197 11/19/2018 CITY OF HERMOSA BEACH 59 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4200 Contract Services 42,065.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 42,065.00 Total Citywide Park Master Plan 42,065.00 0.00 0.00 0.00 42,065.00 0.00 59Page: 198 11/19/2018 CITY OF HERMOSA BEACH 60 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 South Park Phase II8540 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8540-4200 Contract Services 0.00 0.00 0.00 0.008540-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase II 0.00 0.00 0.00 0.00 0.00 0.00 60Page: 199 11/19/2018 CITY OF HERMOSA BEACH 61 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Fire Station Renovation & Upgrades8606 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8606-4200 Contract Services 0.00 0.00 0.00 0.008606-4201 Contract Serv/Private 0.00 0.00 Total Fire Station Renovation & Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 61Page: 200 11/19/2018 CITY OF HERMOSA BEACH 62 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Downtown Strategic Plan Implementation8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 103,610.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 103,610.00 Total Downtown Strategic Plan Implementation 103,610.00 0.00 0.00 0.00 103,610.00 0.00 62Page: 201 11/19/2018 CITY OF HERMOSA BEACH 63 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Police Facilities Impovements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 2,972.00 902.80 902.80 30.388614-4201 Contract Serv/Private 0.00 2,069.20 Total Police Facilities Impovements 2,972.00 902.80 902.80 0.00 2,069.20 30.38 63Page: 202 11/19/2018 CITY OF HERMOSA BEACH 64 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 New Corporate Yard Facility8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 56,102.00 787.50 787.50 1.408615-4201 Contract Serv/Private 0.00 55,314.50 Total New Corporate Yard Facility 56,102.00 787.50 787.50 0.00 55,314.50 1.40 64Page: 203 11/19/2018 CITY OF HERMOSA BEACH 65 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 65Page: 204 11/19/2018 CITY OF HERMOSA BEACH 66 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Municipal Solar Facility Plan/Install8634 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8634-4200 Contract Services 0.00 0.00 0.00 0.008634-4201 Contract Serv/Private 0.00 0.00 Total Municipal Solar Facility Plan/Install 0.00 0.00 0.00 0.00 0.00 0.00 66Page: 205 11/19/2018 CITY OF HERMOSA BEACH 67 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Center Gen Improvement Phase 38650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 261,640.00 1,250.00 1,250.00 0.488650-4201 Contract Serv/Private 0.00 260,390.00 Total Community Center Gen Improvement Phase 3 261,640.00 1,250.00 1,250.00 0.00 260,390.00 0.48 67Page: 206 11/19/2018 CITY OF HERMOSA BEACH 68 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 68Page: 207 11/19/2018 CITY OF HERMOSA BEACH 69 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 0.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 0.00 Total City Fac. Condition Assessm.& Asbesto Rp 0.00 0.00 0.00 0.00 0.00 0.00 69Page: 208 11/19/2018 CITY OF HERMOSA BEACH 70 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 0.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 0.00 Total Community Center, Plaza, and Park Improv 0.00 0.00 0.00 0.00 0.00 0.00 70Page: 209 11/19/2018 CITY OF HERMOSA BEACH 71 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Council Chambers Improvements8672 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8672-4200 Contract Services 106,209.00 0.00 0.00 0.008672-4201 Contract Serv/Private 0.00 106,209.00 Total Council Chambers Improvements 106,209.00 0.00 0.00 0.00 106,209.00 0.00 71Page: 210 11/19/2018 CITY OF HERMOSA BEACH 72 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 General Fund001 Police Dept Substation Facility Improvem8674 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8674-4200 Contract Services 5,755.00 902.81 902.81 15.698674-4201 Contract Serv/Private 0.00 4,852.19 Total Police Dept Substation Facility Improvem 5,755.00 902.81 902.81 0.00 4,852.19 15.69 Total General Fund 40,576,717.00 12,397,049.90 12,397,049.90 0.00 28,179,667.10 30.55 72Page: 211 11/19/2018 CITY OF HERMOSA BEACH 73 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lightg/Landscapg Dist Fund105 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 2,763.00 2,763.00 0.001299-4399 Operating Transfers Out 0.00 -2,763.00 Total Interfund Transfers Out 0.00 2,763.00 2,763.00 0.00 -2,763.00 0.00 73Page: 212 11/19/2018 CITY OF HERMOSA BEACH 74 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lightg/Landscapg Dist Fund105 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4100 Personal Services 113,688.00 31,596.72 31,596.72 27.792601-4102 Regular Salaries 0.00 82,091.28 3,000.00 2,191.92 2,191.92 73.062601-4106 Regular Overtime 0.00 808.08 6,244.00 362.61 362.61 5.812601-4111 Accrual Cash In 0.00 5,881.39 0.00 0.00 0.00 0.002601-4112 Part Time/Temporary 0.00 0.00 37,577.00 4,460.92 4,460.92 11.872601-4180 Retirement 0.00 33,116.08 31,067.00 8,003.26 8,003.26 25.762601-4188 Employee Benefits 0.00 23,063.74 1,658.00 499.83 499.83 30.152601-4189 Medicare Benefits 0.00 1,158.17 8,605.00 2,868.32 2,868.32 33.332601-4190 Other Post Employment Benefits (OPEB) 0.00 5,736.68 Total Personal Services 201,839.00 49,983.58 49,983.58 0.00 151,855.42 24.76 2601-4200 Contract Services 51,200.00 11,100.00 11,100.00 21.682601-4201 Contract Serv/Private 0.00 40,100.00 18,493.00 0.00 0.00 0.002601-4251 Contract Service/Govt 0.00 18,493.00 Total Contract Services 69,693.00 11,100.00 11,100.00 0.00 58,593.00 15.93 2601-4300 Materials/Supplies/Other 244,574.00 63,280.84 63,280.84 25.872601-4303 Utilities 0.00 181,293.16 29,100.00 5,211.09 5,211.09 17.912601-4309 Maintenance Materials 0.00 23,888.91 0.00 0.00 0.00 0.002601-4326 Prior Yr Expense 0.00 0.00 667.00 168.00 168.00 25.192601-4394 Building Maintenance Charges 0.00 499.00 47,542.00 11,885.49 11,885.49 25.002601-4395 Equip Replacement Charges 0.00 35,656.51 73,475.00 18,369.00 18,369.00 25.002601-4396 Insurance User Charges 0.00 55,106.00 Total Materials/Supplies/Other 395,358.00 98,914.42 98,914.42 0.00 296,443.58 25.02 Total Lighting/Landscaping/Medians 666,890.00 159,998.00 159,998.00 0.00 506,892.00 23.99 Total Lightg/Landscapg Dist Fund 666,890.00 162,761.00 162,761.00 0.00 504,129.00 24.41 74Page: 213 11/19/2018 CITY OF HERMOSA BEACH 75 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 122,427.00 122,427.00 0.001299-4399 Operating Transfers Out 0.00 -122,427.00 Total Interfund Transfers Out 0.00 122,427.00 122,427.00 0.00 -122,427.00 0.00 75Page: 214 11/19/2018 CITY OF HERMOSA BEACH 76 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003104-4309 Maintenance Materials 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Street Maint/Traffic Safety 0.00 0.00 0.00 0.00 0.00 0.00 76Page: 215 11/19/2018 CITY OF HERMOSA BEACH 77 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 34,581.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 34,581.00 Total PCH Mobility Improvement Project 34,581.00 0.00 0.00 0.00 34,581.00 0.00 77Page: 216 11/19/2018 CITY OF HERMOSA BEACH 78 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 325,744.00 22,310.75 22,310.75 6.858173-4201 Contract Serv/Private 0.00 303,433.25 Total 8th Street Improvements 325,744.00 22,310.75 22,310.75 0.00 303,433.25 6.85 78Page: 217 11/19/2018 CITY OF HERMOSA BEACH 79 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 144,021.00 64,000.00 64,000.00 44.448174-4201 Contract Serv/Private 0.00 80,021.00 Total Street Improvements Various Locations 144,021.00 64,000.00 64,000.00 0.00 80,021.00 44.44 79Page: 218 11/19/2018 CITY OF HERMOSA BEACH 80 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 State Gas Tax Fund115 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 144,995.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 144,995.00 Total Street Improvement Various Locations 144,995.00 0.00 0.00 0.00 144,995.00 0.00 Total State Gas Tax Fund 649,341.00 208,737.75 208,737.75 0.00 440,603.25 32.15 80Page: 219 11/19/2018 CITY OF HERMOSA BEACH 81 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 AB939 Fund117 Source Redctn/Recycle Element5301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 5301-4100 Personal Services 10,419.00 3,307.58 3,307.58 31.755301-4102 Regular Salaries 0.00 7,111.42 0.00 0.00 0.00 0.005301-4106 Regular Overtime 0.00 0.00 1,587.00 0.00 0.00 0.005301-4111 Accrual Cash In 0.00 1,587.00 0.00 0.00 0.00 0.005301-4112 Part Time Temporary 0.00 0.00 720.00 226.32 226.32 31.435301-4180 Retirement 0.00 493.68 935.00 309.55 309.55 33.115301-4188 Employee Benefits 0.00 625.45 163.00 51.96 51.96 31.885301-4189 Medicare Benefits 0.00 111.04 0.00 0.00 0.00 0.005301-4190 Other Post Employment Benefits/OPEB 0.00 0.00 Total Personal Services 13,824.00 3,895.41 3,895.41 0.00 9,928.59 28.18 5301-4200 Contract Services 19,500.00 0.00 0.00 0.005301-4201 Contract Serv/Private 0.00 19,500.00 Total Contract Services 19,500.00 0.00 0.00 0.00 19,500.00 0.00 5301-4300 Materials/Supplies/Other 2,350.00 2,339.29 2,339.29 99.545301-4315 Membership 0.00 10.71 0.00 0.00 0.00 0.005301-4317 Conference/Training 0.00 0.00 Total Materials/Supplies/Other 2,350.00 2,339.29 2,339.29 0.00 10.71 99.54 Total AB939 Fund 35,674.00 6,234.70 6,234.70 0.00 29,439.30 17.48 81Page: 220 11/19/2018 CITY OF HERMOSA BEACH 82 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Prop A Open Space Fund121 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 5,139.00 5,139.00 0.001299-4399 Operating Transfers Out 0.00 -5,139.00 Total Prop A Open Space Fund 0.00 5,139.00 5,139.00 0.00 -5,139.00 0.00 82Page: 221 11/19/2018 CITY OF HERMOSA BEACH 83 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-5400 Equipment/Furniture 0.00 0.00 0.00 0.006101-5405 Equipment more than $5,000 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 83Page: 222 11/19/2018 CITY OF HERMOSA BEACH 84 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 67,825.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 67,825.00 Total 8th Street Improvements 67,825.00 0.00 0.00 0.00 67,825.00 0.00 84Page: 223 11/19/2018 CITY OF HERMOSA BEACH 85 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 85Page: 224 11/19/2018 CITY OF HERMOSA BEACH 86 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 86Page: 225 11/19/2018 CITY OF HERMOSA BEACH 87 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 177,380.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 177,380.00 Total Municipal Pier Structural Assess /Repair 177,380.00 0.00 0.00 0.00 177,380.00 0.00 87Page: 226 11/19/2018 CITY OF HERMOSA BEACH 88 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services 0.00 0.00 0.00 0.008631-4201 Contract Serv/Private 0.00 0.00 Total 14Th. St. Beach Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 88Page: 227 11/19/2018 CITY OF HERMOSA BEACH 89 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Municipal Pier Structural Repairs Phase38660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 275,473.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 275,473.00 Total Municipal Pier Structural Repairs Phase3 275,473.00 0.00 0.00 0.00 275,473.00 0.00 89Page: 228 11/19/2018 CITY OF HERMOSA BEACH 90 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Municipal Pier Use Options & Feasibility8678 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8678-4200 Contract Services 0.00 0.00 0.00 0.008678-4201 Contract Serv/Private 0.00 0.00 Total Municipal Pier Use Options & Feasibility 0.00 0.00 0.00 0.00 0.00 0.00 90Page: 229 11/19/2018 CITY OF HERMOSA BEACH 91 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Fund122 Pier Restroom Rehabilitation8679 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8679-4200 Contract Services 0.00 0.00 0.00 0.008679-4201 Contract Serv/Private 0.00 0.00 Total Pier Restroom Rehabilitation 0.00 0.00 0.00 0.00 0.00 0.00 Total Tyco Fund 520,678.00 0.00 0.00 0.00 520,678.00 0.00 91Page: 230 11/19/2018 CITY OF HERMOSA BEACH 92 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Tidelands123 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 0.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 0.00 Total Municipal Pier Structural Assess /Repair 0.00 0.00 0.00 0.00 0.00 0.00 92Page: 231 11/19/2018 CITY OF HERMOSA BEACH 93 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Tyco Tidelands123 Municipal Pier Use Option & Feasibility8678 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8678-4200 Contract Services 0.00 0.00 0.00 0.008678-4201 Contract Serv/Private 0.00 0.00 Total Tyco Tidelands 0.00 0.00 0.00 0.00 0.00 0.00 93Page: 232 11/19/2018 CITY OF HERMOSA BEACH 94 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 0.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 0.00 Total Community Resources 0.00 0.00 0.00 0.00 0.00 0.00 94Page: 233 11/19/2018 CITY OF HERMOSA BEACH 95 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4200 Contract Services 0.00 0.00 0.00 0.006101-4201 Contract Serv/Private 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 95Page: 234 11/19/2018 CITY OF HERMOSA BEACH 96 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Citywide Park Master Plan8538 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8538-4100 Personal Services 0.00 0.00 0.00 0.008538-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008538-4111 Accrual Cash In 0.00 0.00 0.00 0.00 0.00 0.008538-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008538-4188 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.008538-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8538-4200 Contract Services 173,410.00 0.00 0.00 0.008538-4201 Contract Serv/Private 0.00 173,410.00 Total Citywide Park Master Plan 173,410.00 0.00 0.00 0.00 173,410.00 0.00 96Page: 235 11/19/2018 CITY OF HERMOSA BEACH 97 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Clark Stadium Bleachers8545 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8545-4200 Contract Services 30,000.00 0.00 0.00 0.008545-4201 Contract Serv/Private 0.00 30,000.00 Total Clark Stadium Bleachers 30,000.00 0.00 0.00 0.00 30,000.00 0.00 97Page: 236 11/19/2018 CITY OF HERMOSA BEACH 98 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Citywide Park Improvements8546 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8546-4200 Contract Services 56,359.00 26,118.94 26,118.94 46.348546-4201 Contract Serv/Private 0.00 30,240.06 Total Citywide Park Improvements 56,359.00 26,118.94 26,118.94 0.00 30,240.06 46.34 98Page: 237 11/19/2018 CITY OF HERMOSA BEACH 99 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 99Page: 238 11/19/2018 CITY OF HERMOSA BEACH 100 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Park/Rec Facility Tax Fund125 Community Center, Plaza, and Park Improv8667 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8667-4200 Contract Services 0.00 0.00 0.00 0.008667-4201 Contract Serv/Private 0.00 0.00 Total Community Center, Plaza, and Park Improv 0.00 0.00 0.00 0.00 0.00 0.00 Total Park/Rec Facility Tax Fund 259,769.00 26,118.94 26,118.94 0.00 233,650.06 10.05 100Page: 239 11/19/2018 CITY OF HERMOSA BEACH 101 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Bayview Dr Dist Admin Exp Fund135 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,350.00 366.21 366.21 27.131219-4201 Contract Serv/Private 0.00 983.79 Total Administrative Charges 1,350.00 366.21 366.21 0.00 983.79 27.13 101Page: 240 11/19/2018 CITY OF HERMOSA BEACH 102 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Bayview Dr Dist Admin Exp Fund135 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 576.00 576.00 0.001299-4399 Operating Trsfr Out 0.00 -576.00 Total Interfund Transfers Out 0.00 576.00 576.00 0.00 -576.00 0.00 Total Bayview Dr Dist Admin Exp Fund 1,350.00 942.21 942.21 0.00 407.79 69.79 102Page: 241 11/19/2018 CITY OF HERMOSA BEACH 103 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lower Pier Admin Exp Fund136 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,200.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 1,200.00 Total Administrative Charges 1,200.00 0.00 0.00 0.00 1,200.00 0.00 103Page: 242 11/19/2018 CITY OF HERMOSA BEACH 104 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Lower Pier Admin Exp Fund136 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 561.00 561.00 0.001299-4399 Operating Transfers Out 0.00 -561.00 Total Interfund Transfers Out 0.00 561.00 561.00 0.00 -561.00 0.00 Total Lower Pier Admin Exp Fund 1,200.00 561.00 561.00 0.00 639.00 46.75 104Page: 243 11/19/2018 CITY OF HERMOSA BEACH 105 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Myrtle Dist Admin Exp Fund137 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 5,585.00 2,659.47 2,659.47 47.621219-4201 Contract Serv/Private 0.00 2,925.53 Total Administrative Charges 5,585.00 2,659.47 2,659.47 0.00 2,925.53 47.62 105Page: 244 11/19/2018 CITY OF HERMOSA BEACH 106 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Myrtle Dist Admin Exp Fund137 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 1,317.00 1,317.00 0.001299-4399 Operating Transfers Out 0.00 -1,317.00 Total Interfund Transfers Out 0.00 1,317.00 1,317.00 0.00 -1,317.00 0.00 Total Myrtle Dist Admin Exp Fund 5,585.00 3,976.47 3,976.47 0.00 1,608.53 71.20 106Page: 245 11/19/2018 CITY OF HERMOSA BEACH 107 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Loma Dist Admin Exp Fund138 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 5,740.00 2,832.77 2,832.77 49.351219-4201 Contract Serv/Private 0.00 2,907.23 Total Administrative Charges 5,740.00 2,832.77 2,832.77 0.00 2,907.23 49.35 107Page: 246 11/19/2018 CITY OF HERMOSA BEACH 108 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Loma Dist Admin Exp Fund138 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 1,428.00 1,428.00 0.001299-4399 Operating Transfers Out 0.00 -1,428.00 Total Interfund Transfers Out 0.00 1,428.00 1,428.00 0.00 -1,428.00 0.00 Total Loma Dist Admin Exp Fund 5,740.00 4,260.77 4,260.77 0.00 1,479.23 74.23 108Page: 247 11/19/2018 CITY OF HERMOSA BEACH 109 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Beach Dr Assmnt Dist Admin Exp Fund139 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 1,453.00 340.53 340.53 23.441219-4201 Contract Serv/Private 0.00 1,112.47 Total Administrative Charges 1,453.00 340.53 340.53 0.00 1,112.47 23.44 109Page: 248 11/19/2018 CITY OF HERMOSA BEACH 110 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Beach Dr Assmnt Dist Admin Exp Fund139 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 474.00 474.00 0.001299-4399 Operating Transfers Out 0.00 -474.00 Total Interfund Transfers Out 0.00 474.00 474.00 0.00 -474.00 0.00 Total Beach Dr Assmnt Dist Admin Exp Fund 1,453.00 814.53 814.53 0.00 638.47 56.06 110Page: 249 11/19/2018 CITY OF HERMOSA BEACH 111 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Community Dev Block Grant140 CDBG Program General Admin4707 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4707-4200 Contract Services 0.00 0.00 0.00 0.004707-4201 Contract Serv/Private 0.00 0.00 Total CDBG Program General Admin 0.00 0.00 0.00 0.00 0.00 0.00 111Page: 250 11/19/2018 CITY OF HERMOSA BEACH 112 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Community Dev Block Grant140 City Right of Way ADA Improvements8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 0.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 0.00 Total City Right of Way ADA Improvements 0.00 0.00 0.00 0.00 0.00 0.00 112Page: 251 11/19/2018 CITY OF HERMOSA BEACH 113 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Community Dev Block Grant140 ADA Improvements at Various Locations8687 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8687-4200 Contract Services 150,000.00 0.00 0.00 0.008687-4201 Contract Serv/Private 0.00 150,000.00 Total ADA Improvements at Various Locations 150,000.00 0.00 0.00 0.00 150,000.00 0.00 113Page: 252 11/19/2018 CITY OF HERMOSA BEACH 114 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Community Dev Block Grant140 ADA Improvements at Various Locations8691 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8691-4200 Contract Services 120,000.00 0.00 0.00 0.008691-4201 Contract Serv/Private 0.00 120,000.00 Total ADA Improvements at Various Locations 120,000.00 0.00 0.00 0.00 120,000.00 0.00 Total Community Dev Block Grant 270,000.00 0.00 0.00 0.00 270,000.00 0.00 114Page: 253 11/19/2018 CITY OF HERMOSA BEACH 115 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 115Page: 254 11/19/2018 CITY OF HERMOSA BEACH 116 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Bus Pass Subsidy3403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3403-4200 Contract Services 3,500.00 212.00 212.00 6.063403-4251 Contract Service/Govt 0.00 3,288.00 Total Bus Pass Subsidy 3,500.00 212.00 212.00 0.00 3,288.00 6.06 116Page: 255 11/19/2018 CITY OF HERMOSA BEACH 117 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Dial-A-Taxi Program3404 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3404-4200 Contract Services 76,000.00 9,296.50 9,296.50 12.233404-4201 Contract Serv/Private 0.00 66,703.50 Total Dial-A-Taxi Program 76,000.00 9,296.50 9,296.50 0.00 66,703.50 12.23 117Page: 256 11/19/2018 CITY OF HERMOSA BEACH 118 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Commuter Express3408 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3408-4100 Personal Services 5,050.00 682.73 682.73 13.523408-4102 Regular Salaries 0.00 4,367.27 Total Personal Services 5,050.00 682.73 682.73 0.00 4,367.27 13.52 3408-4200 Contract Services 33,664.00 0.00 0.00 0.003408-4251 Contract Service/Govt 0.00 33,664.00 Total Contract Services 33,664.00 0.00 0.00 0.00 33,664.00 0.00 Total Commuter Express 38,714.00 682.73 682.73 0.00 38,031.27 1.76 118Page: 257 11/19/2018 CITY OF HERMOSA BEACH 119 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Recreation Transportation3409 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3409-4200 Contract Services 40,000.00 24,533.03 24,533.03 61.333409-4201 Contract Serv/Private 0.00 15,466.97 Total Recreation Transportation 40,000.00 24,533.03 24,533.03 0.00 15,466.97 61.33 119Page: 258 11/19/2018 CITY OF HERMOSA BEACH 120 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Special Event Shuttle3410 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3410-4200 Contract Services 6,000.00 0.00 0.00 0.003410-4201 Contract Serv/Private 0.00 6,000.00 Total Special Event Shuttle 6,000.00 0.00 0.00 0.00 6,000.00 0.00 120Page: 259 11/19/2018 CITY OF HERMOSA BEACH 121 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 After School Program Shuttle3411 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3411-4200 Contract Services 43,200.00 0.00 0.00 0.003411-4201 Contract Serv/Private 0.00 43,200.00 Total After School Program Shuttle 43,200.00 0.00 0.00 0.00 43,200.00 0.00 121Page: 260 11/19/2018 CITY OF HERMOSA BEACH 122 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Beach Cities Transit Line 1093412 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3412-4200 Contract Services 13,000.00 0.00 0.00 0.003412-4251 Contract Services/Gov't 0.00 13,000.00 Total Beach Cities Transit Line 109 13,000.00 0.00 0.00 0.00 13,000.00 0.00 122Page: 261 11/19/2018 CITY OF HERMOSA BEACH 123 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 123Page: 262 11/19/2018 CITY OF HERMOSA BEACH 124 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 274,892.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 274,892.00 Total Street Improvements Various Locations 274,892.00 0.00 0.00 0.00 274,892.00 0.00 124Page: 263 11/19/2018 CITY OF HERMOSA BEACH 125 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition A Fund145 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 59,000.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 59,000.00 Total Street Improvement Various Locations 59,000.00 0.00 0.00 0.00 59,000.00 0.00 Total Proposition A Fund 554,306.00 34,724.26 34,724.26 0.00 519,581.74 6.26 125Page: 264 11/19/2018 CITY OF HERMOSA BEACH 126 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition C Fund146 Pavement Management Study4208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4208-4200 Contract Services 0.00 0.00 0.00 0.004208-4201 Contract Serv/Private 0.00 0.00 Total Pavement Management Study 0.00 0.00 0.00 0.00 0.00 0.00 126Page: 265 11/19/2018 CITY OF HERMOSA BEACH 127 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition C Fund146 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 127Page: 266 11/19/2018 CITY OF HERMOSA BEACH 128 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition C Fund146 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4100 Personal Services 0.00 3,130.80 3,130.80 0.008174-4102 Regular Salaries 0.00 -3,130.80 0.00 100.00 100.00 0.008174-4112 Part Time Temporary 0.00 -100.00 Total Personal Services 0.00 3,230.80 3,230.80 0.00 -3,230.80 0.00 8174-4200 Contract Services 799,333.00 123,543.32 123,543.32 15.468174-4201 Contract Serv/Private 0.00 675,789.68 Total Contract Services 799,333.00 123,543.32 123,543.32 0.00 675,789.68 15.46 Total Street Improvements Various Locations 799,333.00 126,774.12 126,774.12 0.00 672,558.88 15.86 128Page: 267 11/19/2018 CITY OF HERMOSA BEACH 129 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Proposition C Fund146 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 Total Proposition C Fund 799,333.00 126,774.12 126,774.12 0.00 672,558.88 15.86 129Page: 268 11/19/2018 CITY OF HERMOSA BEACH 130 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 255,509.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 255,509.00 Total PCH Mobility Improvement Project 255,509.00 0.00 0.00 0.00 255,509.00 0.00 130Page: 269 11/19/2018 CITY OF HERMOSA BEACH 131 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 399,922.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 399,922.00 Total PCH Traffic Improvements 399,922.00 0.00 0.00 0.00 399,922.00 0.00 131Page: 270 11/19/2018 CITY OF HERMOSA BEACH 132 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 Bike Friendly Street Improvements8168 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8168-4200 Contract Services 20,000.00 0.00 0.00 0.008168-4201 Contract Serv/Private 0.00 20,000.00 Total Bike Friendly Street Improvements 20,000.00 0.00 0.00 0.00 20,000.00 0.00 132Page: 271 11/19/2018 CITY OF HERMOSA BEACH 133 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 766,885.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 766,885.00 Total Street Improvements Various Locations 766,885.00 0.00 0.00 0.00 766,885.00 0.00 133Page: 272 11/19/2018 CITY OF HERMOSA BEACH 134 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 89,551.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 89,551.00 Total Street Improvement Various Locations 89,551.00 0.00 0.00 0.00 89,551.00 0.00 134Page: 273 11/19/2018 CITY OF HERMOSA BEACH 135 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure R Fund147 Strand Bikeway/Walkway Improvments- 35th8188 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8188-4200 Contract Services 115,000.00 0.00 0.00 0.008188-4201 Contract Serv/Private 0.00 115,000.00 Total Strand Bikeway/Walkway Improvments - 35th 115,000.00 0.00 0.00 0.00 115,000.00 0.00 Total Measure R Fund 1,646,867.00 0.00 0.00 0.00 1,646,867.00 0.00 135Page: 274 11/19/2018 CITY OF HERMOSA BEACH 136 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure M148 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 0.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 0.00 Total PCH Mobility Improvement Project 0.00 0.00 0.00 0.00 0.00 0.00 136Page: 275 11/19/2018 CITY OF HERMOSA BEACH 137 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure M148 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 0.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 0.00 Total PCH Traffic Improvements 0.00 0.00 0.00 0.00 0.00 0.00 137Page: 276 11/19/2018 CITY OF HERMOSA BEACH 138 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure M148 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 282,875.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 282,875.00 Total Street Improvements Various Locations 282,875.00 0.00 0.00 0.00 282,875.00 0.00 138Page: 277 11/19/2018 CITY OF HERMOSA BEACH 139 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Measure M148 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 221,468.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 221,468.00 Total Street Improvement Various Locations 221,468.00 0.00 0.00 0.00 221,468.00 0.00 Total Measure M 504,343.00 0.00 0.00 0.00 504,343.00 0.00 139Page: 278 11/19/2018 CITY OF HERMOSA BEACH 140 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 City Homeless Planning Grant1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 2,364.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 2,364.00 Total City Homeless Planning Grant 2,364.00 0.00 0.00 0.00 2,364.00 0.00 140Page: 279 11/19/2018 CITY OF HERMOSA BEACH 141 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Green Business Program1221 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1221-4200 Contract Services 30,000.00 0.00 0.00 0.001221-4201 Contract Serv/Private 0.00 30,000.00 Total Green Business Program 30,000.00 0.00 0.00 0.00 30,000.00 0.00 141Page: 280 11/19/2018 CITY OF HERMOSA BEACH 142 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Bulletproof Vest Partnership2111 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2111-4200 Contract Services 786.00 0.00 0.00 0.002111-4201 Contract Serv/Private 0.00 786.00 Total Contract Services 786.00 0.00 0.00 0.00 786.00 0.00 2111-4300 Materials/Supplies/Other 2,700.00 765.40 765.40 28.352111-4350 Safety Gear 0.00 1,934.60 Total Materials/Supplies/Other 2,700.00 765.40 765.40 0.00 1,934.60 28.35 Total Bulletproof Vest Partnership 3,486.00 765.40 765.40 0.00 2,720.60 21.96 142Page: 281 11/19/2018 CITY OF HERMOSA BEACH 143 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Mental Health Evaluation Team (MET)2118 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2118-4200 Contract Services 21,854.00 0.00 0.00 0.002118-4201 Contract Serv/Private 0.00 21,854.00 Total Mental Health Evaluation Team (MET) 21,854.00 0.00 0.00 0.00 21,854.00 0.00 143Page: 282 11/19/2018 CITY OF HERMOSA BEACH 144 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Body Worn Camera2119 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2119-4200 Contract Services 41,681.00 23,354.40 23,354.40 56.032119-4201 Contract Serv/Private 0.00 18,326.60 Total Body Worn Camera 41,681.00 23,354.40 23,354.40 0.00 18,326.60 56.03 144Page: 283 11/19/2018 CITY OF HERMOSA BEACH 145 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Fireman's Fund Emerg Prep Prog Grant2225 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2225-5400 Equipment/Furniture 0.00 0.00 0.00 0.002225-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002225-5405 Equipment more than $5,000 0.00 0.00 Total Fireman's Fund Emerg Prep Prog Grant 0.00 0.00 0.00 0.00 0.00 0.00 145Page: 284 11/19/2018 CITY OF HERMOSA BEACH 146 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Beverage Recycle Grant3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 31,881.00 54.87 54.87 0.173102-4201 Contract Serv/Private 0.00 31,826.13 Total Beverage Recycle Grant 31,881.00 54.87 54.87 0.00 31,826.13 0.17 146Page: 285 11/19/2018 CITY OF HERMOSA BEACH 147 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Sea Level Rise Study/Coastal Conservancy3106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3106-4200 Contract Services 0.00 0.00 0.00 0.003106-4201 Contract Serv/Private 0.00 0.00 Total Sea Level Rise Study/Coastal Conservancy 0.00 0.00 0.00 0.00 0.00 0.00 147Page: 286 11/19/2018 CITY OF HERMOSA BEACH 148 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Coastal Permit Auth Grant4104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4104-4200 Contract Services 23,013.00 0.00 0.00 0.004104-4201 Contract Serv/Private 0.00 23,013.00 Total Contract Services 23,013.00 0.00 0.00 0.00 23,013.00 0.00 4104-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.004104-4305 Office Operating Supplies 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 Total Coastal Permit Auth Grant 23,013.00 0.00 0.00 0.00 23,013.00 0.00 148Page: 287 11/19/2018 CITY OF HERMOSA BEACH 149 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Zoning Ordinance Update4105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4105-4200 Contract Services 0.00 0.00 0.00 0.004105-4201 Contract Serv/Private 0.00 0.00 Total Zoning Ordinance Update 0.00 0.00 0.00 0.00 0.00 0.00 149Page: 288 11/19/2018 CITY OF HERMOSA BEACH 150 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Local Coastal Assistance Grant4107 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4107-4200 Contract Services 82,812.00 0.00 0.00 0.004107-4201 Contract Serv/Private 0.00 82,812.00 Total Local Coastal Assistance Grant 82,812.00 0.00 0.00 0.00 82,812.00 0.00 150Page: 289 11/19/2018 CITY OF HERMOSA BEACH 151 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Systemic Safety Analysis Report Program4210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4210-4200 Contract Services 84,150.00 0.00 0.00 0.004210-4201 Contract Serv/Private 0.00 84,150.00 Total Systemic Safety Analysis Report Program 84,150.00 0.00 0.00 0.00 84,150.00 0.00 151Page: 290 11/19/2018 CITY OF HERMOSA BEACH 152 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 354,535.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 354,535.00 Total 8th Street Improvements 354,535.00 0.00 0.00 0.00 354,535.00 0.00 152Page: 291 11/19/2018 CITY OF HERMOSA BEACH 153 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 St Imp/21st Btwn PCH/Ardmore8184 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8184-4200 Contract Services 98,152.00 0.00 0.00 0.008184-4201 Contract Serv/Private 0.00 98,152.00 Total St Imp/21st Btwn PCH/Ardmore 98,152.00 0.00 0.00 0.00 98,152.00 0.00 153Page: 292 11/19/2018 CITY OF HERMOSA BEACH 154 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 ADA Improvements- PCH between 2nd & 21st8185 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8185-4200 Contract Services 287,260.00 0.00 0.00 0.008185-4201 Contract Serv/Private 0.00 287,260.00 Total ADA Improvements- PCH between 2nd & 21st 287,260.00 0.00 0.00 0.00 287,260.00 0.00 154Page: 293 11/19/2018 CITY OF HERMOSA BEACH 155 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 South Park Phase II8540 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8540-4200 Contract Services 0.00 0.00 0.00 0.008540-4201 Contract Serv/Private 0.00 0.00 Total South Park Phase II 0.00 0.00 0.00 0.00 0.00 0.00 155Page: 294 11/19/2018 CITY OF HERMOSA BEACH 156 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Stormwater/Urban Run-off Diversion Proj8542 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8542-4200 Contract Services 3,762,387.00 6,133.19 6,133.19 0.168542-4201 Contract Serv/Private 0.00 3,756,253.81 Total Stormwater/Urban Run-off Diversion Proj 3,762,387.00 6,133.19 6,133.19 0.00 3,756,253.81 0.16 156Page: 295 11/19/2018 CITY OF HERMOSA BEACH 157 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Library Community Needs Assessment8668 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8668-4200 Contract Services 42,522.00 0.00 0.00 0.008668-4201 Contract Serv/Private 0.00 42,522.00 Total Library Community Needs Assessment 42,522.00 0.00 0.00 0.00 42,522.00 0.00 157Page: 296 11/19/2018 CITY OF HERMOSA BEACH 158 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Grants Fund150 Electric Vehicle, Bicycle Transportation8682 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8682-4200 Contract Services 162,977.00 1,410.57 1,410.57 0.878682-4201 Contract Serv/Private 0.00 161,566.43 Total Electric Vehicle, Bicycle Transportation 162,977.00 1,410.57 1,410.57 0.00 161,566.43 0.87 Total Grants Fund 5,029,074.00 31,718.43 31,718.43 0.00 4,997,355.57 0.63 158Page: 297 11/19/2018 CITY OF HERMOSA BEACH 159 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Air Quality Mgmt Dist Fund152 Emission Control3701 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3701-4200 Contract Services 0.00 0.00 0.00 0.003701-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3701-4300 Materials/Supplies/Other 28,000.00 1,560.00 1,560.00 5.573701-4327 AQMD Incentives 0.00 26,440.00 Total Materials/Supplies/Other 28,000.00 1,560.00 1,560.00 0.00 26,440.00 5.57 3701-4900 Depreciation 0.00 0.00 0.00 0.003701-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3701-5400 Equipment/Furniture 35,000.00 0.00 0.00 0.003701-5403 Vehicles 0.00 35,000.00 Total Equipment/Furniture 35,000.00 0.00 0.00 0.00 35,000.00 0.00 Total Air Quality Mgmt Dist Fund 63,000.00 1,560.00 1,560.00 0.00 61,440.00 2.48 159Page: 298 11/19/2018 CITY OF HERMOSA BEACH 160 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Supp Law Enf Serv Fund (SLESF)153 C.O.P.S. Program2106 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2106-4200 Contract Services 58,456.00 13,951.07 13,951.07 23.872106-4201 Contract Serv/Private 0.00 44,504.93 0.00 0.00 0.00 0.002106-4251 Contract Services/Govt 0.00 0.00 Total Contract Services 58,456.00 13,951.07 13,951.07 0.00 44,504.93 23.87 2106-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002106-4311 Auto Maintenance 0.00 0.00 0.00 0.00 0.00 0.002106-4314 Uniforms 0.00 0.00 0.00 0.00 0.00 0.002106-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.002106-4317 Conference/Training 0.00 0.00 0.00 0.00 0.00 0.002106-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2106-4900 Depreciation 0.00 0.00 0.00 0.002106-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2106-5400 Equipment/Furniture 0.00 1,880.00 1,880.00 0.002106-5401 Equip-Less Than $1,000 0.00 -1,880.00 0.00 0.00 0.00 0.002106-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002106-5403 Vehicles 0.00 0.00 182,192.00 59,342.94 59,342.94 32.572106-5405 Equipment more than $5,000 0.00 122,849.06 Total Equipment/Furniture 182,192.00 61,222.94 61,222.94 0.00 120,969.06 33.60 2106-5600 Buildings/Improvements 0.00 0.00 0.00 0.002106-5601 Buildings 0.00 0.00 0.00 0.00 0.00 0.002106-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Supp Law Enf Serv Fund (SLESF) 240,648.00 75,174.01 75,174.01 0.00 165,473.99 31.24 160Page: 299 11/19/2018 CITY OF HERMOSA BEACH 161 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Administrative Charges1219 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1219-4200 Contract Services 0.00 0.00 0.00 0.001219-4201 Contract Serv/Private 0.00 0.00 Total Administrative Charges 0.00 0.00 0.00 0.00 0.00 0.00 161Page: 300 11/19/2018 CITY OF HERMOSA BEACH 162 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4100 Personal Services 75,768.00 24,847.25 24,847.25 32.793102-4102 Regular Salaries 0.00 50,920.75 410.00 87.50 87.50 21.343102-4106 Regular Overtime 0.00 322.50 7,125.00 253.57 253.57 3.563102-4111 Accrual Cash In 0.00 6,871.43 0.00 620.64 620.64 0.003102-4112 Part Time/Temporary 0.00 -620.64 16,733.00 2,945.67 2,945.67 17.603102-4180 Retirement 0.00 13,787.33 0.00 0.00 0.00 0.003102-4187 Uniform Allowance 0.00 0.00 11,982.00 3,852.85 3,852.85 32.163102-4188 Employee Benefits 0.00 8,129.15 1,115.00 384.72 384.72 34.503102-4189 Medicare Benefits 0.00 730.28 3,626.00 1,208.68 1,208.68 33.333102-4190 Other Post Employment Benefits (OPEB) 0.00 2,417.32 Total Personal Services 116,759.00 34,200.88 34,200.88 0.00 82,558.12 29.29 3102-4200 Contract Services 255,910.00 16,650.45 16,650.45 6.513102-4201 Contract Serv/Private 0.00 239,259.55 4,231.00 0.00 0.00 0.003102-4251 Contract Service/Govt 0.00 4,231.00 Total Contract Services 260,141.00 16,650.45 16,650.45 0.00 243,490.55 6.40 3102-4300 Materials/Supplies/Other 695.00 0.00 0.00 0.003102-4303 Utilities 0.00 695.00 7,600.00 367.88 367.88 4.843102-4309 Maintenance Materials 0.00 7,232.12 267.00 66.00 66.00 24.723102-4394 Building Maintenance Charges 0.00 201.00 34,371.00 8,592.75 8,592.75 25.003102-4395 Equip Replacement Charges 0.00 25,778.25 23,110.00 5,778.00 5,778.00 25.003102-4396 Insurance User Charges 0.00 17,332.00 Total Materials/Supplies/Other 66,043.00 14,804.63 14,804.63 0.00 51,238.37 22.42 3102-4900 Depreciation 0.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3102-5400 Equipment/Furniture 162Page: 301 11/19/2018 CITY OF HERMOSA BEACH 163 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 442,943.00 65,655.96 65,655.96 0.00 377,287.04 14.82 163Page: 302 11/19/2018 CITY OF HERMOSA BEACH 164 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Used Oil Block Grant3105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3105-4200 Contract Services 12,181.00 537.08 537.08 4.413105-4201 Contract Serv/Private 0.00 11,643.92 Total Used Oil Block Grant 12,181.00 537.08 537.08 0.00 11,643.92 4.41 164Page: 303 11/19/2018 CITY OF HERMOSA BEACH 165 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Sewer Improvements Various Locations8403 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8403-4100 Personal Services 0.00 0.00 0.00 0.008403-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008403-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008403-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008403-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008403-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8403-4200 Contract Services 20,377.00 0.00 0.00 0.008403-4201 Contract Serv/Private 0.00 20,377.00 Total Sewer Improvements Various Locations 20,377.00 0.00 0.00 0.00 20,377.00 0.00 165Page: 304 11/19/2018 CITY OF HERMOSA BEACH 166 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 Sewer Improvements Various Locations8416 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8416-4200 Contract Services 1,260,000.00 90,149.15 90,149.15 7.158416-4201 Contract Serv/Private 0.00 1,169,850.85 Total Sewer Improvements Various Locations 1,260,000.00 90,149.15 90,149.15 0.00 1,169,850.85 7.15 166Page: 305 11/19/2018 CITY OF HERMOSA BEACH 167 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Sewer Fund160 14th Street Beach Restroom Rehab8692 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8692-4200 Contract Services 110,000.00 0.00 0.00 0.008692-4201 Contract Serv/Private 0.00 110,000.00 Total 14th Street Beach Restroom Rehab 110,000.00 0.00 0.00 0.00 110,000.00 0.00 Total Sewer Fund 1,845,501.00 156,342.19 156,342.19 0.00 1,689,158.81 8.47 167Page: 306 11/19/2018 CITY OF HERMOSA BEACH 168 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Storm Drains Fund161 Storm Drain3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4100 Personal Services 69,416.00 22,991.12 22,991.12 33.123109-4102 Regular Salaries 0.00 46,424.88 1,500.00 87.50 87.50 5.833109-4106 Regular Overtime 0.00 1,412.50 5,464.00 253.55 253.55 4.643109-4111 Accrual Cash In 0.00 5,210.45 0.00 3,103.10 3,103.10 0.003109-4112 Part Time Temporary 0.00 -3,103.10 13,884.00 2,753.97 2,753.97 19.843109-4180 Retirement 0.00 11,130.03 0.00 0.00 0.00 0.003109-4187 Uniform Allowance 0.00 0.00 10,398.00 3,511.78 3,511.78 33.773109-4188 Employee Benefits 0.00 6,886.22 1,022.00 393.68 393.68 38.523109-4189 Medicare Benefits 0.00 628.32 3,065.00 1,021.68 1,021.68 33.333109-4190 Other Post Employment Benefits/OPEB 0.00 2,043.32 Total Personal Services 104,749.00 34,116.38 34,116.38 0.00 70,632.62 32.57 3109-4200 Contract Services 154,100.00 10,857.30 10,857.30 7.053109-4201 Contract Serv/Private 0.00 143,242.70 9,594.00 0.00 0.00 0.003109-4251 Contract Services/Gov't 0.00 9,594.00 Total Contract Services 163,694.00 10,857.30 10,857.30 0.00 152,836.70 6.63 3109-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.003109-4303 Utilities 0.00 0.00 3,800.00 586.55 586.55 15.443109-4309 Maintenance Materials 0.00 3,213.45 400.00 99.00 99.00 24.753109-4394 Building Maintenance Charges 0.00 301.00 35,401.00 8,850.24 8,850.24 25.003109-4395 Equip Replacement Chrgs 0.00 26,550.76 11,079.00 2,769.00 2,769.00 24.993109-4396 Insurance User Charges 0.00 8,310.00 Total Materials/Supplies/Other 50,680.00 12,304.79 12,304.79 0.00 38,375.21 24.28 Total Storm Drain 319,123.00 57,278.47 57,278.47 0.00 261,844.53 17.95 168Page: 307 11/19/2018 CITY OF HERMOSA BEACH 169 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Storm Drains Fund161 Storm Drain Master Plan8415 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8415-4100 Personal Services 0.00 0.00 0.00 0.008415-4102 Regular Salaries 0.00 0.00 0.00 0.00 0.00 0.008415-4106 Regular Overtime 0.00 0.00 0.00 0.00 0.00 0.008415-4112 Part Time Temporary 0.00 0.00 0.00 0.00 0.00 0.008415-4180 Retirement 0.00 0.00 0.00 0.00 0.00 0.008415-4189 Medicare Benefits 0.00 0.00 Total Personal Services 0.00 0.00 0.00 0.00 0.00 0.00 8415-4200 Contract Services 21,827.00 0.00 0.00 0.008415-4201 Contract Serv/Private 0.00 21,827.00 Total Storm Drain Master Plan 21,827.00 0.00 0.00 0.00 21,827.00 0.00 169Page: 308 11/19/2018 CITY OF HERMOSA BEACH 170 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Storm Drains Fund161 Storm Drain Improvements- Various Locati8417 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8417-4200 Contract Services 645,090.00 0.00 0.00 0.008417-4201 Contract Serv/Private 0.00 645,090.00 Total Storm Drain Improvements- Various Locati 645,090.00 0.00 0.00 0.00 645,090.00 0.00 Total Storm Drains Fund 986,040.00 57,278.47 57,278.47 0.00 928,761.53 5.81 170Page: 309 11/19/2018 CITY OF HERMOSA BEACH 171 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Asset Seizure/Forft Fund170 Special Investigations2103 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2103-4900 Depreciation 0.00 0.00 0.00 0.002103-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002103-4902 Depreciation/Vehicles 0.00 0.00 0.00 0.00 0.00 0.002103-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2103-5400 Equipment/Furniture 0.00 0.00 0.00 0.002103-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002103-5405 Equipment more than $5,000 0.00 0.00 Total Special Investigations 0.00 0.00 0.00 0.00 0.00 0.00 171Page: 310 11/19/2018 CITY OF HERMOSA BEACH 172 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Asset Seizure/Forft Fund170 Police K-9 Program2105 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2105-4200 Contract Services 2,500.00 0.00 0.00 0.002105-4201 Contract Serv/Private 0.00 2,500.00 Total Contract Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00 2105-4300 Materials/Supplies/Other 722.00 0.00 0.00 0.002105-4309 Maintenance Materials 0.00 722.00 3,000.00 0.00 0.00 0.002105-4317 Conference/Training 0.00 3,000.00 Total Materials/Supplies/Other 3,722.00 0.00 0.00 0.00 3,722.00 0.00 2105-4900 Depreciation 0.00 0.00 0.00 0.002105-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2105-5400 Equipment/Furniture 600.00 0.00 0.00 0.002105-5401 Equip-Less Than $1,000 0.00 600.00 0.00 0.00 0.00 0.002105-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002105-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 600.00 0.00 0.00 0.00 600.00 0.00 Total Police K-9 Program 6,822.00 0.00 0.00 0.00 6,822.00 0.00 172Page: 311 11/19/2018 CITY OF HERMOSA BEACH 173 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Asset Seizure/Forft Fund170 Mounted Patrol Unit2116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2116-4200 Contract Services 4,000.00 0.00 0.00 0.002116-4201 Contract Serv/Private 0.00 4,000.00 Total Mounted Patrol Unit 4,000.00 0.00 0.00 0.00 4,000.00 0.00 Total Asset Seizure/Forft Fund 10,822.00 0.00 0.00 0.00 10,822.00 0.00 173Page: 312 11/19/2018 CITY OF HERMOSA BEACH 174 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Fire Protection Fund180 Fire Protection2202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2202-4200 Contract Services 56,596.00 18,865.36 18,865.36 33.332202-4251 Contract Services/Gov't 0.00 37,730.64 Total Fire Protection Fund 56,596.00 18,865.36 18,865.36 0.00 37,730.64 33.33 174Page: 313 11/19/2018 CITY OF HERMOSA BEACH 175 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-5400 Equipment/Furniture 0.00 0.00 0.00 0.006101-5405 Equipment more than $5,000 0.00 0.00 Total Parks 0.00 0.00 0.00 0.00 0.00 0.00 175Page: 314 11/19/2018 CITY OF HERMOSA BEACH 176 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 0.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 0.00 Total 8th Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 176Page: 315 11/19/2018 CITY OF HERMOSA BEACH 177 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 177Page: 316 11/19/2018 CITY OF HERMOSA BEACH 178 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 178Page: 317 11/19/2018 CITY OF HERMOSA BEACH 179 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 0.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 0.00 Total Municipal Pier Structural Assess /Repair 0.00 0.00 0.00 0.00 0.00 0.00 179Page: 318 11/19/2018 CITY OF HERMOSA BEACH 180 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Undersea Cable190 14Th. St. Beach Restroom Rehabilitation8631 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8631-4200 Contract Services 0.00 0.00 0.00 0.008631-4201 Contract Serv/Private 0.00 0.00 Total RTI Undersea Cable 0.00 0.00 0.00 0.00 0.00 0.00 180Page: 319 11/19/2018 CITY OF HERMOSA BEACH 181 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 RTI Tidelands191 Municipal Pier Structural Assess/Repair8629 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8629-4200 Contract Services 240,000.00 0.00 0.00 0.008629-4201 Contract Serv/Private 0.00 240,000.00 Total RTI Tidelands 240,000.00 0.00 0.00 0.00 240,000.00 0.00 181Page: 320 11/19/2018 CITY OF HERMOSA BEACH 182 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 2015 Lease Revenue Bonds201 Legal Settlements- E&B Resources1220 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1220-4200 Contract Services 0.00 0.00 0.00 0.001220-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1220-6700 Interest 333,712.00 172,606.29 172,606.29 51.721220-6701 Interest 0.00 161,105.71 Total Interest 333,712.00 172,606.29 172,606.29 0.00 161,105.71 51.72 1220-6800 Principal 460,000.00 459,825.50 459,825.50 99.961220-6801 Principal Payment 0.00 174.50 Total Principal 460,000.00 459,825.50 459,825.50 0.00 174.50 99.96 Total 2015 Lease Revenue Bonds 793,712.00 632,431.79 632,431.79 0.00 161,280.21 79.68 182Page: 321 11/19/2018 CITY OF HERMOSA BEACH 183 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4200 Contract Services 0.00 0.00 0.00 0.001201-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1201-5400 Equipment/Furniture 0.00 0.00 0.00 0.001201-5405 Equipment more than $5,000 0.00 0.00 Total City Manager 0.00 0.00 0.00 0.00 0.00 0.00 183Page: 322 11/19/2018 CITY OF HERMOSA BEACH 184 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 80,000.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 80,000.00 Total Storm Drains 80,000.00 0.00 0.00 0.00 80,000.00 0.00 184Page: 323 11/19/2018 CITY OF HERMOSA BEACH 185 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 75,672.00 0.00 0.00 0.004202-4201 Contract Serv/Private 0.00 75,672.00 Total Contract Services 75,672.00 0.00 0.00 0.00 75,672.00 0.00 4202-5400 Equipment/Furniture 0.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Public Works Administration 75,672.00 0.00 0.00 0.00 75,672.00 0.00 185Page: 324 11/19/2018 CITY OF HERMOSA BEACH 186 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Pier Ave/Hermosa Ave to PCH8116 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8116-4200 Contract Services 0.00 0.00 0.00 0.008116-4201 Contract Serv/Private 0.00 0.00 Total Pier Ave/Hermosa Ave to PCH 0.00 0.00 0.00 0.00 0.00 0.00 186Page: 325 11/19/2018 CITY OF HERMOSA BEACH 187 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Pier Avenue/PCH to Ardmore8129 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8129-4200 Contract Services 0.00 0.00 0.00 0.008129-4201 Contract Serv/Private 0.00 0.00 Total Pier Avenue/PCH to Ardmore 0.00 0.00 0.00 0.00 0.00 0.00 187Page: 326 11/19/2018 CITY OF HERMOSA BEACH 188 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Gould Avenue Street Improvements8141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8141-4200 Contract Services 0.00 0.00 0.00 0.008141-4201 Contract Serv/Private 0.00 0.00 Total Gould Avenue Street Improvements 0.00 0.00 0.00 0.00 0.00 0.00 188Page: 327 11/19/2018 CITY OF HERMOSA BEACH 189 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 PCH Mobility Improvement Project8143 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8143-4200 Contract Services 263,437.00 0.00 0.00 0.008143-4201 Contract Serv/Private 0.00 263,437.00 Total PCH Mobility Improvement Project 263,437.00 0.00 0.00 0.00 263,437.00 0.00 189Page: 328 11/19/2018 CITY OF HERMOSA BEACH 190 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 St Imprv/Hillcrest & Rhodes8159 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8159-4200 Contract Services 0.00 0.00 0.00 0.008159-4201 Contract Serv/Private 0.00 0.00 Total St Imprv/Hillcrest & Rhodes 0.00 0.00 0.00 0.00 0.00 0.00 190Page: 329 11/19/2018 CITY OF HERMOSA BEACH 191 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 PCH Traffic Improvements8160 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8160-4200 Contract Services 0.00 0.00 0.00 0.008160-4201 Contract Serv/Private 0.00 0.00 Total PCH Traffic Improvements 0.00 0.00 0.00 0.00 0.00 0.00 191Page: 330 11/19/2018 CITY OF HERMOSA BEACH 192 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Green Ally and Beach Quality Improvement8162 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8162-4200 Contract Services 187,500.00 0.00 0.00 0.008162-4201 Contract Serv/Private 0.00 187,500.00 Total Green Ally and Beach Quality Improvement 187,500.00 0.00 0.00 0.00 187,500.00 0.00 192Page: 331 11/19/2018 CITY OF HERMOSA BEACH 193 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 8th Street Improvements8173 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8173-4200 Contract Services 308,438.00 0.00 0.00 0.008173-4201 Contract Serv/Private 0.00 308,438.00 Total 8th Street Improvements 308,438.00 0.00 0.00 0.00 308,438.00 0.00 193Page: 332 11/19/2018 CITY OF HERMOSA BEACH 194 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Street Improvements Various Locations8174 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8174-4200 Contract Services 0.00 0.00 0.00 0.008174-4201 Contract Serv/Private 0.00 0.00 Total Street Improvements Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 194Page: 333 11/19/2018 CITY OF HERMOSA BEACH 195 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Street Improvement Various Locations8186 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8186-4200 Contract Services 0.00 0.00 0.00 0.008186-4201 Contract Serv/Private 0.00 0.00 Total Street Improvement Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 195Page: 334 11/19/2018 CITY OF HERMOSA BEACH 196 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Stamped Concrete Replacement -Strand8187 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8187-4200 Contract Services 140,000.00 0.00 0.00 0.008187-4201 Contract Serv/Private 0.00 140,000.00 Total Stamped Concrete Replacement -Strand 140,000.00 0.00 0.00 0.00 140,000.00 0.00 196Page: 335 11/19/2018 CITY OF HERMOSA BEACH 197 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Strand Bikeway/Walkway Improvments- 35th8188 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8188-4200 Contract Services 0.00 0.00 0.00 0.008188-4201 Contract Serv/Private 0.00 0.00 Total Strand Bikeway/Walkway Improvments - 35th 0.00 0.00 0.00 0.00 0.00 0.00 197Page: 336 11/19/2018 CITY OF HERMOSA BEACH 198 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 St Improvements/Myrtle Area8189 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8189-4200 Contract Services 0.00 0.00 0.00 0.008189-4201 Contract Serv/Private 0.00 0.00 Total St Improvements/Myrtle Area 0.00 0.00 0.00 0.00 0.00 0.00 198Page: 337 11/19/2018 CITY OF HERMOSA BEACH 199 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Sewer Improvements- Various Locations8402 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8402-4200 Contract Services 0.00 0.00 0.00 0.008402-4201 Contract Serv/Private 0.00 0.00 Total Sewer Improvements- Various Locations 0.00 0.00 0.00 0.00 0.00 0.00 199Page: 338 11/19/2018 CITY OF HERMOSA BEACH 200 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Greenbelt Root Barrier System8504 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8504-4200 Contract Services 0.00 0.00 0.00 0.008504-4201 Contract Serv/Private 0.00 0.00 Total Greenbelt Root Barrier System 0.00 0.00 0.00 0.00 0.00 0.00 200Page: 339 11/19/2018 CITY OF HERMOSA BEACH 201 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Stormwater/Urban Run-Off Diversion Proj8542 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8542-4200 Contract Services 421,618.00 965.41 965.41 0.238542-4201 Contract Serv/Private 0.00 420,652.59 Total Stormwater/Urban Run-Off Diversion Proj 421,618.00 965.41 965.41 0.00 420,652.59 0.23 201Page: 340 11/19/2018 CITY OF HERMOSA BEACH 202 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Feasibility. Greenbelt Path8544 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8544-4200 Contract Services 10,000.00 0.00 0.00 0.008544-4201 Contract Serv/Private 0.00 10,000.00 Total Feasibility. Greenbelt Path 10,000.00 0.00 0.00 0.00 10,000.00 0.00 202Page: 341 11/19/2018 CITY OF HERMOSA BEACH 203 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Pkg Lot Paving-75-14Th St8605 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8605-4200 Contract Services 0.00 0.00 0.00 0.008605-4201 Contract Serv/Private 0.00 0.00 Total Pkg Lot Paving-75-14Th St 0.00 0.00 0.00 0.00 0.00 0.00 203Page: 342 11/19/2018 CITY OF HERMOSA BEACH 204 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Downtown Strategic Plan Implementation8609 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8609-4200 Contract Services 559,055.00 0.00 0.00 0.008609-4201 Contract Serv/Private 0.00 559,055.00 Total Downtown Strategic Plan Implementation 559,055.00 0.00 0.00 0.00 559,055.00 0.00 204Page: 343 11/19/2018 CITY OF HERMOSA BEACH 205 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 City Hall Replacement8611 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8611-4200 Contract Services 0.00 0.00 0.00 0.008611-4201 Contract Serv/Private 0.00 0.00 Total City Hall Replacement 0.00 0.00 0.00 0.00 0.00 0.00 205Page: 344 11/19/2018 CITY OF HERMOSA BEACH 206 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Police Facilities Improvements8614 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8614-4200 Contract Services 95,280.00 23,076.76 23,076.76 24.228614-4201 Contract Serv/Private 0.00 72,203.24 Total Police Facilities Improvements 95,280.00 23,076.76 23,076.76 0.00 72,203.24 24.22 206Page: 345 11/19/2018 CITY OF HERMOSA BEACH 207 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 New Corporate Yard Facility8615 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8615-4200 Contract Services 173,142.00 0.00 0.00 0.008615-4201 Contract Serv/Private 0.00 173,142.00 Total New Corporate Yard Facility 173,142.00 0.00 0.00 0.00 173,142.00 0.00 207Page: 346 11/19/2018 CITY OF HERMOSA BEACH 208 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Police Building Replacement8618 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8618-4200 Contract Services 0.00 0.00 0.00 0.008618-4201 Contract Serv/Private 0.00 0.00 Total Police Building Replacement 0.00 0.00 0.00 0.00 0.00 0.00 208Page: 347 11/19/2018 CITY OF HERMOSA BEACH 209 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 209Page: 348 11/19/2018 CITY OF HERMOSA BEACH 210 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Community Center Gen Improv- Phase III8650 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8650-4200 Contract Services 149,039.00 535.32 535.32 0.368650-4201 Contract Serv/Private 0.00 148,503.68 Total Community Center Gen Improv- Phase III 149,039.00 535.32 535.32 0.00 148,503.68 0.36 210Page: 349 11/19/2018 CITY OF HERMOSA BEACH 211 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Lawn Bowling Lighting8657 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8657-4200 Contract Services 0.00 0.00 0.00 0.008657-4201 Contract Serv/Private 0.00 0.00 Total Lawn Bowling Lighting 0.00 0.00 0.00 0.00 0.00 0.00 211Page: 350 11/19/2018 CITY OF HERMOSA BEACH 212 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Municipal Pier Electrical Repairs8660 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8660-4200 Contract Services 259,711.00 0.00 0.00 0.008660-4201 Contract Serv/Private 0.00 259,711.00 Total Municipal Pier Electrical Repairs 259,711.00 0.00 0.00 0.00 259,711.00 0.00 212Page: 351 11/19/2018 CITY OF HERMOSA BEACH 213 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 City Fac. Condition Assessm.& Asbesto Rp8664 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8664-4200 Contract Services 0.00 0.00 0.00 0.008664-4201 Contract Serv/Private 0.00 0.00 Total City Fac. Condition Assessm.& Asbesto Rp 0.00 0.00 0.00 0.00 0.00 0.00 213Page: 352 11/19/2018 CITY OF HERMOSA BEACH 214 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 City Park Restroom Renovations8669 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8669-4200 Contract Services 1,055,994.00 54,312.00 54,312.00 5.148669-4201 Contract Serv/Private 0.00 1,001,682.00 Total City Park Restroom Renovations 1,055,994.00 54,312.00 54,312.00 0.00 1,001,682.00 5.14 214Page: 353 11/19/2018 CITY OF HERMOSA BEACH 215 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Tree Well Grates8670 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8670-4200 Contract Services 67,220.00 0.00 0.00 0.008670-4201 Contract Serv/Private 0.00 67,220.00 Total Tree Well Grates 67,220.00 0.00 0.00 0.00 67,220.00 0.00 215Page: 354 11/19/2018 CITY OF HERMOSA BEACH 216 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Clark Field Restrooms8671 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8671-4200 Contract Services 0.00 0.00 0.00 0.008671-4201 Contract Serv/Private 0.00 0.00 Total Clark Field Restrooms 0.00 0.00 0.00 0.00 0.00 0.00 216Page: 355 11/19/2018 CITY OF HERMOSA BEACH 217 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Breakroom Improvements City Hall/Yard8673 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8673-4200 Contract Services 11,227.00 8,456.30 8,456.30 75.328673-4201 Contract Serv/Private 0.00 2,770.70 Total Breakroom Improvements City Hall/Yard 11,227.00 8,456.30 8,456.30 0.00 2,770.70 75.32 217Page: 356 11/19/2018 CITY OF HERMOSA BEACH 218 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Pier Plaza Lamp Post Replacement8675 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8675-4200 Contract Services 71,922.00 0.00 0.00 0.008675-4201 Contract Serv/Private 0.00 71,922.00 Total Pier Plaza Lamp Post Replacement 71,922.00 0.00 0.00 0.00 71,922.00 0.00 218Page: 357 11/19/2018 CITY OF HERMOSA BEACH 219 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 South Park Restroom Renovations8677 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8677-4200 Contract Services 0.00 0.00 0.00 0.008677-4201 Contract Serv/Private 0.00 0.00 Total South Park Restroom Renovations 0.00 0.00 0.00 0.00 0.00 0.00 219Page: 358 11/19/2018 CITY OF HERMOSA BEACH 220 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 CNG Slow-Fill Station8680 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8680-4200 Contract Services 0.00 0.00 0.00 0.008680-4201 Contract Serv/Private 0.00 0.00 Total CNG Slow-Fill Station 0.00 0.00 0.00 0.00 0.00 0.00 220Page: 359 11/19/2018 CITY OF HERMOSA BEACH 221 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Facilities for Opportunities Study/Imp8681 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8681-4200 Contract Services 0.00 0.00 0.00 0.008681-4201 Contract Serv/Private 0.00 0.00 Total Facilities for Opportunities Study/Imp 0.00 0.00 0.00 0.00 0.00 0.00 221Page: 360 11/19/2018 CITY OF HERMOSA BEACH 222 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Electrical Vehicle & Bicycle Transportat8682 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8682-4200 Contract Services 47,186.00 0.00 0.00 0.008682-4201 Contract Serv/Private 0.00 47,186.00 Total Electrical Vehicle & Bicycle Transportat 47,186.00 0.00 0.00 0.00 47,186.00 0.00 222Page: 361 11/19/2018 CITY OF HERMOSA BEACH 223 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Bard Street Closure8683 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8683-4200 Contract Services 55,000.00 150.00 150.00 0.278683-4201 Contract Serv/Private 0.00 54,850.00 Total Bard Street Closure 55,000.00 150.00 150.00 0.00 54,850.00 0.27 223Page: 362 11/19/2018 CITY OF HERMOSA BEACH 224 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Emergency Op Center Renovations8684 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8684-4200 Contract Services 193,500.00 0.00 0.00 0.008684-4201 Contract Serv/Private 0.00 193,500.00 Total Emergency Op Center Renovations 193,500.00 0.00 0.00 0.00 193,500.00 0.00 224Page: 363 11/19/2018 CITY OF HERMOSA BEACH 225 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Police Dept Report Writing Room8686 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8686-4200 Contract Services 0.00 0.00 0.00 0.008686-4201 Contract Serv/Private 0.00 0.00 Total Police Dept Report Writing Room 0.00 0.00 0.00 0.00 0.00 0.00 225Page: 364 11/19/2018 CITY OF HERMOSA BEACH 226 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Police Department Records & Jail Upgrade8688 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8688-4200 Contract Services 0.00 0.00 0.00 0.008688-4201 Contract Serv/Private 0.00 0.00 Total Police Department Records & Jail Upgrade 0.00 0.00 0.00 0.00 0.00 0.00 226Page: 365 11/19/2018 CITY OF HERMOSA BEACH 227 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Capital Improvement Fund301 Clark Building Renovations8689 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8689-4200 Contract Services 423,554.00 0.00 0.00 0.008689-4201 Contract Serv/Private 0.00 423,554.00 Total Clark Building Renovations 423,554.00 0.00 0.00 0.00 423,554.00 0.00 Total Capital Improvement Fund 4,648,495.00 87,495.79 87,495.79 0.00 4,560,999.21 1.88 227Page: 366 11/19/2018 CITY OF HERMOSA BEACH 228 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Liability Insurance1209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1209-4100 Personal Services 42,268.00 13,515.96 13,515.96 31.981209-4102 Regular Salaries 0.00 28,752.04 1,685.00 227.92 227.92 13.531209-4111 Accrual Cash In 0.00 1,457.08 11,740.00 1,824.51 1,824.51 15.541209-4180 Retirement 0.00 9,915.49 8,581.00 2,685.71 2,685.71 31.301209-4188 Employee Benefits 0.00 5,895.29 648.00 210.90 210.90 32.551209-4189 Medicare Benefits 0.00 437.10 Total Personal Services 64,922.00 18,465.00 18,465.00 0.00 46,457.00 28.44 1209-4200 Contract Services 680,830.00 688,273.83 688,273.83 101.091209-4201 Contract Serv/Private 0.00 -7,443.83 Total Contract Services 680,830.00 688,273.83 688,273.83 0.00 -7,443.83 101.09 1209-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001209-4305 Office Oper Supplies 0.00 0.00 0.00 0.00 0.00 0.001209-4315 Membership 0.00 0.00 0.00 0.00 0.00 0.001209-4317 Conference/Training 0.00 0.00 400,000.00 132,740.58 132,740.58 33.191209-4324 Claims/Settlements 0.00 267,259.42 Total Materials/Supplies/Other 400,000.00 132,740.58 132,740.58 0.00 267,259.42 33.19 Total Liability Insurance 1,145,752.00 839,479.41 839,479.41 0.00 306,272.59 73.27 228Page: 367 11/19/2018 CITY OF HERMOSA BEACH 229 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Auto/Property/Bonds1210 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1210-4200 Contract Services 65,330.00 62,173.80 62,173.80 95.171210-4201 Contract Serv/Private 0.00 3,156.20 Total Contract Services 65,330.00 62,173.80 62,173.80 0.00 3,156.20 95.17 1210-4300 Materials/Supplies/Other 10,000.00 0.00 0.00 0.001210-4324 Claims/Settlements 0.00 10,000.00 Total Materials/Supplies/Other 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Total Auto/Property/Bonds 75,330.00 62,173.80 62,173.80 0.00 13,156.20 82.54 229Page: 368 11/19/2018 CITY OF HERMOSA BEACH 230 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Unemployment1215 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1215-4100 Personal Services 10,000.00 0.00 0.00 0.001215-4186 Unemployment Claims 0.00 10,000.00 Total Unemployment 10,000.00 0.00 0.00 0.00 10,000.00 0.00 230Page: 369 11/19/2018 CITY OF HERMOSA BEACH 231 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Workers' Compensation1217 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1217-4100 Personal Services 42,268.00 13,516.04 13,516.04 31.981217-4102 Regular Salaries 0.00 28,751.96 1,685.00 227.92 227.92 13.531217-4111 Accrual Cash In 0.00 1,457.08 11,740.00 1,824.49 1,824.49 15.541217-4180 Retirement 0.00 9,915.51 8,582.00 2,685.56 2,685.56 31.291217-4188 Employee Benefits 0.00 5,896.44 648.00 210.85 210.85 32.541217-4189 Medicare Benefits 0.00 437.15 Total Personal Services 64,923.00 18,464.86 18,464.86 0.00 46,458.14 28.44 1217-4200 Contract Services 332,129.00 253,606.00 253,606.00 76.361217-4201 Contract Serv/Private 0.00 78,523.00 0.00 0.00 0.00 0.001217-4251 Contract Service/Govt 0.00 0.00 Total Contract Services 332,129.00 253,606.00 253,606.00 0.00 78,523.00 76.36 1217-4300 Materials/Supplies/Other 100.00 2.77 2.77 2.771217-4305 Office Oper Supplies 0.00 97.23 1,000.00 0.00 0.00 0.001217-4317 Conference/Training 0.00 1,000.00 981,000.00 190,875.32 190,875.32 19.461217-4324 Claims/Settlements 0.00 790,124.68 Total Materials/Supplies/Other 982,100.00 190,878.09 190,878.09 0.00 791,221.91 19.44 Total Workers' Compensation 1,379,152.00 462,948.95 462,948.95 0.00 916,203.05 33.57 231Page: 370 11/19/2018 CITY OF HERMOSA BEACH 232 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Insurance Fund705 Interfund Transfers Out1299 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1299-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001299-4399 Operating Transfers Out 0.00 0.00 Total Interfund Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 Total Insurance Fund 2,610,234.00 1,364,602.16 1,364,602.16 0.00 1,245,631.84 52.28 232Page: 371 11/19/2018 CITY OF HERMOSA BEACH 233 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 City Council1101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1101-4900 Depreciation 0.00 0.00 0.00 0.001101-4901 Depreciation/Mach/Equipment 0.00 0.00 5,437.00 0.00 0.00 0.001101-4903 Depreciation/Bldgs 0.00 5,437.00 Total Depreciation 5,437.00 0.00 0.00 0.00 5,437.00 0.00 1101-5400 Equipment/Furniture 0.00 0.00 0.00 0.001101-5402 Equip-More Than $1,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 1101-5600 Buildings/Improvements 0.00 0.00 0.00 0.001101-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total City Council 5,437.00 0.00 0.00 0.00 5,437.00 0.00 233Page: 372 11/19/2018 CITY OF HERMOSA BEACH 234 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 City Clerk1121 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1121-5400 Equipment/Furniture 0.00 0.00 0.00 0.001121-5401 Equip-Less Than $1,000 0.00 0.00 Total City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 234Page: 373 11/19/2018 CITY OF HERMOSA BEACH 235 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 City Treasurer1141 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1141-5400 Equipment/Furniture 0.00 0.00 0.00 0.001141-5401 Equip-Less Than $1,000 0.00 0.00 Total City Treasurer 0.00 0.00 0.00 0.00 0.00 0.00 235Page: 374 11/19/2018 CITY OF HERMOSA BEACH 236 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 City Manager1201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1201-4200 Contract Services 147,385.00 37,216.46 37,216.46 25.251201-4201 Contract Serv/Private 0.00 110,168.54 Total Contract Services 147,385.00 37,216.46 37,216.46 0.00 110,168.54 25.25 1201-5400 Equipment/Furniture 672.00 0.00 0.00 0.001201-5401 Equip-Less Than $1,000 0.00 672.00 0.00 0.00 0.00 0.001201-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 672.00 0.00 0.00 0.00 672.00 0.00 Total City Manager 148,057.00 37,216.46 37,216.46 0.00 110,840.54 25.14 236Page: 375 11/19/2018 CITY OF HERMOSA BEACH 237 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Finance Administration1202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1202-5400 Equipment/Furniture 1,350.00 0.00 0.00 0.001202-5402 Equip-More Than $1,000 0.00 1,350.00 Total Finance Administration 1,350.00 0.00 0.00 0.00 1,350.00 0.00 237Page: 376 11/19/2018 CITY OF HERMOSA BEACH 238 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Human Resources1203 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1203-5400 Equipment/Furniture 1,558.00 0.00 0.00 0.001203-5401 Equip-Less Than $1,000 0.00 1,558.00 Total Human Resources 1,558.00 0.00 0.00 0.00 1,558.00 0.00 238Page: 377 11/19/2018 CITY OF HERMOSA BEACH 239 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Finance Cashier1204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1204-4200 Contract Services 0.00 0.00 0.00 0.001204-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 1204-5400 Equipment/Furniture 1,747.00 0.00 0.00 0.001204-5401 Equip-Less Than $1,000 0.00 1,747.00 Total Finance Cashier 1,747.00 0.00 0.00 0.00 1,747.00 0.00 239Page: 378 11/19/2018 CITY OF HERMOSA BEACH 240 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Information Technology1206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1206-4200 Contract Services 550,979.00 118,394.87 118,394.87 21.491206-4201 Contract Serv/Private 0.00 432,584.13 Total Contract Services 550,979.00 118,394.87 118,394.87 0.00 432,584.13 21.49 1206-4300 Materials/Supplies/Other 30,200.00 12,919.55 12,919.55 42.781206-4304 Telephone 0.00 17,280.45 15,000.00 4,684.90 4,684.90 31.231206-4305 Office Oper Supplies 0.00 10,315.10 71.00 18.00 18.00 25.351206-4396 Insurance User Charges 0.00 53.00 Total Materials/Supplies/Other 45,271.00 17,622.45 17,622.45 0.00 27,648.55 38.93 1206-4900 Depreciation 65,060.00 0.00 0.00 0.001206-4901 Depreciation/Mach/Equipment 0.00 65,060.00 Total Depreciation 65,060.00 0.00 0.00 0.00 65,060.00 0.00 1206-5400 Equipment/Furniture 1,633.00 0.00 0.00 0.001206-5401 Equip-Less Than $1,000 0.00 1,633.00 54,966.00 -9,027.39 -9,027.39 16.421206-5402 Equip-More Than $1,000 0.00 63,993.39 88,419.00 0.00 0.00 0.001206-5405 Equipment more than $5,000 0.00 88,419.00 Total Equipment/Furniture 145,018.00 -9,027.39 -9,027.39 0.00 154,045.39 0.00 Total Information Technology 806,328.00 126,989.93 126,989.93 0.00 679,338.07 15.75 240Page: 379 11/19/2018 CITY OF HERMOSA BEACH 241 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 General Appropriations1208 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1208-4200 Contract Services 12,108.00 910.27 910.27 7.521208-4201 Contract Serv/Private 0.00 11,197.73 Total Contract Services 12,108.00 910.27 910.27 0.00 11,197.73 7.52 1208-4900 Depreciation 6,956.00 0.00 0.00 0.001208-4901 Depreciation/Mach/Equipment 0.00 6,956.00 Total Depreciation 6,956.00 0.00 0.00 0.00 6,956.00 0.00 1208-5400 Equipment/Furniture 0.00 0.00 0.00 0.001208-5401 Equip-Less Than $1,000 0.00 0.00 0.00 0.00 0.00 0.001208-5402 Equip-More Than $1,000 0.00 0.00 28,380.00 0.00 0.00 0.001208-5405 Equipment more than $5,000 0.00 28,380.00 Total Equipment/Furniture 28,380.00 0.00 0.00 0.00 28,380.00 0.00 Total General Appropriations 47,444.00 910.27 910.27 0.00 46,533.73 1.92 241Page: 380 11/19/2018 CITY OF HERMOSA BEACH 242 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Police2101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2101-4200 Contract Services 24,923.00 30,844.59 30,844.59 123.762101-4201 Contract Serv/Private 0.00 -5,921.59 Total Contract Services 24,923.00 30,844.59 30,844.59 0.00 -5,921.59 123.76 2101-4300 Materials/Supplies/Other 81,402.00 12,888.89 12,888.89 15.832101-4310 Motor Fuels And Lubes 0.00 68,513.11 50,418.00 11,837.73 11,837.73 23.482101-4311 Auto Maintenance 0.00 38,580.27 0.00 0.00 0.00 0.002101-4350 Safety Gear 0.00 0.00 Total Materials/Supplies/Other 131,820.00 24,726.62 24,726.62 0.00 107,093.38 18.76 2101-4900 Depreciation 82,821.00 0.00 0.00 0.002101-4901 Depreciation/Mach/Equipment 0.00 82,821.00 125,932.00 0.00 0.00 0.002101-4902 Depreciation/Vehicles 0.00 125,932.00 Total Depreciation 208,753.00 0.00 0.00 0.00 208,753.00 0.00 2101-5400 Equipment/Furniture 25,835.00 365.92 365.92 1.422101-5401 Equip-Less Than $1,000 0.00 25,469.08 19,615.00 0.00 0.00 0.002101-5402 Equip-More Than $1,000 0.00 19,615.00 332,690.00 273.18 273.18 0.082101-5403 Vehicles 0.00 332,416.82 1,069,811.00 72,456.99 72,456.99 6.772101-5405 Equipment more than $5,000 0.00 997,354.01 Total Equipment/Furniture 1,447,951.00 73,096.09 73,096.09 0.00 1,374,854.91 5.05 2101-5600 Buildings/Improvements 0.00 0.00 0.00 0.002101-5601 Buildings 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Police 1,813,447.00 128,667.30 128,667.30 0.00 1,684,779.70 7.10 242Page: 381 11/19/2018 CITY OF HERMOSA BEACH 243 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Fire2201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2201-4200 Contract Services 0.00 8,500.00 8,500.00 0.002201-4201 Contract Serv/Private 0.00 -8,500.00 Total Contract Services 0.00 8,500.00 8,500.00 0.00 -8,500.00 0.00 2201-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.002201-4310 Motor Fuels And Lubes 0.00 0.00 0.00 0.00 0.00 0.002201-4311 Auto Maintenance 0.00 0.00 Total Materials/Supplies/Other 0.00 0.00 0.00 0.00 0.00 0.00 2201-4900 Depreciation 0.00 0.00 0.00 0.002201-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.002201-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 2201-5400 Equipment/Furniture 0.00 0.00 0.00 0.002201-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002201-5403 Vehicles 0.00 0.00 0.00 0.00 0.00 0.002201-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Fire 0.00 8,500.00 8,500.00 0.00 -8,500.00 0.00 243Page: 382 11/19/2018 CITY OF HERMOSA BEACH 244 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Lighting/Landscaping/Medians2601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 2601-4200 Contract Services 5,400.00 0.00 0.00 0.002601-4201 Contract Serv/Private 0.00 5,400.00 Total Contract Services 5,400.00 0.00 0.00 0.00 5,400.00 0.00 2601-4300 Materials/Supplies/Other 5,400.00 421.79 421.79 7.812601-4310 Motor Fuels And Lubes 0.00 4,978.21 1,300.00 16.34 16.34 1.262601-4311 Auto Maintenance 0.00 1,283.66 Total Materials/Supplies/Other 6,700.00 438.13 438.13 0.00 6,261.87 6.54 2601-4900 Depreciation 7,942.00 0.00 0.00 0.002601-4901 Depreciation/Mach/Equipment 0.00 7,942.00 10,036.00 0.00 0.00 0.002601-4902 Depreciation/Vehicles 0.00 10,036.00 Total Depreciation 17,978.00 0.00 0.00 0.00 17,978.00 0.00 2601-5400 Equipment/Furniture 0.00 0.00 0.00 0.002601-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.002601-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Lighting/Landscaping/Medians 30,078.00 438.13 438.13 0.00 29,639.87 1.46 244Page: 383 11/19/2018 CITY OF HERMOSA BEACH 245 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Sewers/Storm Drains3102 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3102-4200 Contract Services 0.00 0.00 0.00 0.003102-4201 Contract Serv/Private 0.00 0.00 Total Contract Services 0.00 0.00 0.00 0.00 0.00 0.00 3102-4300 Materials/Supplies/Other 1,000.00 0.00 0.00 0.003102-4309 Maintenance Materials 0.00 1,000.00 4,500.00 108.88 108.88 2.423102-4310 Motor Fuels And Lubes 0.00 4,391.12 1,500.00 27,344.12 27,344.12 1,822.943102-4311 Auto Maintenance 0.00 -25,844.12 Total Materials/Supplies/Other 7,000.00 27,453.00 27,453.00 0.00 -20,453.00 392.19 3102-4900 Depreciation 14,052.00 0.00 0.00 0.003102-4901 Depreciation/Mach/Equipment 0.00 14,052.00 9,539.00 0.00 0.00 0.003102-4902 Depreciation/Vehicles 0.00 9,539.00 Total Depreciation 23,591.00 0.00 0.00 0.00 23,591.00 0.00 3102-5400 Equipment/Furniture 0.00 0.00 0.00 0.003102-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003102-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Sewers/Storm Drains 30,591.00 27,453.00 27,453.00 0.00 3,138.00 89.74 245Page: 384 11/19/2018 CITY OF HERMOSA BEACH 246 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Street Maint/Traffic Safety3104 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3104-4300 Materials/Supplies/Other 7,520.00 1,396.08 1,396.08 18.563104-4310 Motor Fuels And Lubes 0.00 6,123.92 5,977.00 455.59 455.59 7.623104-4311 Auto Maintenance 0.00 5,521.41 Total Materials/Supplies/Other 13,497.00 1,851.67 1,851.67 0.00 11,645.33 13.72 3104-4900 Depreciation 5,370.00 0.00 0.00 0.003104-4901 Depreciation/Mach/Equipment 0.00 5,370.00 6,742.00 0.00 0.00 0.003104-4902 Depreciation/Vehicles 0.00 6,742.00 Total Depreciation 12,112.00 0.00 0.00 0.00 12,112.00 0.00 3104-5400 Equipment/Furniture 0.00 0.00 0.00 0.003104-5402 Equip-More Than $1,000 0.00 0.00 46,000.00 9.78 9.78 0.023104-5403 Vehicles 0.00 45,990.22 0.00 0.00 0.00 0.003104-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 46,000.00 9.78 9.78 0.00 45,990.22 0.02 Total Street Maint/Traffic Safety 71,609.00 1,861.45 1,861.45 0.00 69,747.55 2.60 246Page: 385 11/19/2018 CITY OF HERMOSA BEACH 247 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Storm Drains3109 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3109-4200 Contract Services 5,000.00 0.00 0.00 0.003109-4201 Contract Serv/Private 0.00 5,000.00 Total Contract Services 5,000.00 0.00 0.00 0.00 5,000.00 0.00 3109-4300 Materials/Supplies/Other 600.00 0.00 0.00 0.003109-4309 Maintenance Materials 0.00 600.00 6,000.00 238.98 238.98 3.983109-4310 Motor Fuels And Lubes 0.00 5,761.02 1,430.00 0.00 0.00 0.003109-4311 Auto Maintenance 0.00 1,430.00 Total Materials/Supplies/Other 8,030.00 238.98 238.98 0.00 7,791.02 2.98 3109-4900 Depreciation 0.00 0.00 0.00 0.003109-4901 Depreciation/Mach/Equipment 0.00 0.00 0.00 0.00 0.00 0.003109-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 3109-5400 Equipment/Furniture 0.00 0.00 0.00 0.003109-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.003109-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0.00 Total Storm Drains 13,030.00 238.98 238.98 0.00 12,791.02 1.83 247Page: 386 11/19/2018 CITY OF HERMOSA BEACH 248 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Downtown Enhancement3301 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3301-5400 Equipment/Furniture 22,000.00 0.00 0.00 0.003301-5405 Equipment more than $5,000 0.00 22,000.00 Total Downtown Enhancement 22,000.00 0.00 0.00 0.00 22,000.00 0.00 248Page: 387 11/19/2018 CITY OF HERMOSA BEACH 249 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Community Services3302 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 3302-4200 Contract Services 3,036.00 0.00 0.00 0.003302-4201 Contract Serv/Private 0.00 3,036.00 Total Contract Services 3,036.00 0.00 0.00 0.00 3,036.00 0.00 3302-4300 Materials/Supplies/Other 22,592.00 3,685.84 3,685.84 16.313302-4310 Motor Fuels And Lubes 0.00 18,906.16 8,000.00 609.98 609.98 7.623302-4311 Auto Maintenance 0.00 7,390.02 Total Materials/Supplies/Other 30,592.00 4,295.82 4,295.82 0.00 26,296.18 14.04 3302-4900 Depreciation 12,500.00 0.00 0.00 0.003302-4901 Depreciation/Mach/Equipment 0.00 12,500.00 26,289.00 0.00 0.00 0.003302-4902 Depreciation/Vehicles 0.00 26,289.00 Total Depreciation 38,789.00 0.00 0.00 0.00 38,789.00 0.00 3302-5400 Equipment/Furniture 140,949.00 0.00 0.00 0.003302-5401 Equip-Less Than $1,000 0.00 140,949.00 0.00 0.00 0.00 0.003302-5402 Equip-More Than $1,000 0.00 0.00 131,374.00 0.00 0.00 0.003302-5403 Vehicles 0.00 131,374.00 9,460.00 0.00 0.00 0.003302-5405 Equipment more than $5,000 0.00 9,460.00 Total Equipment/Furniture 281,783.00 0.00 0.00 0.00 281,783.00 0.00 Total Community Services 354,200.00 4,295.82 4,295.82 0.00 349,904.18 1.21 249Page: 388 11/19/2018 CITY OF HERMOSA BEACH 250 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Community Dev/Planning4101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4101-5400 Equipment/Furniture 7,790.00 5,166.03 5,166.03 66.324101-5401 Equip-Less Than $1,000 0.00 2,623.97 Total Community Dev/Planning 7,790.00 5,166.03 5,166.03 0.00 2,623.97 66.32 250Page: 389 11/19/2018 CITY OF HERMOSA BEACH 251 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Community Dev/Building4201 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4201-4200 Contract Services 384,669.00 30,291.37 30,291.37 7.874201-4201 Contract Serv/Private 0.00 354,377.63 Total Contract Services 384,669.00 30,291.37 30,291.37 0.00 354,377.63 7.87 4201-4300 Materials/Supplies/Other 1,320.00 46.22 46.22 3.504201-4310 Motor Fuels And Lubes 0.00 1,273.78 1,670.00 30.00 30.00 1.804201-4311 Auto Maintenance 0.00 1,640.00 Total Materials/Supplies/Other 2,990.00 76.22 76.22 0.00 2,913.78 2.55 4201-4900 Depreciation 3,321.00 0.00 0.00 0.004201-4902 Depreciation/Vehicles 0.00 3,321.00 Total Depreciation 3,321.00 0.00 0.00 0.00 3,321.00 0.00 4201-5400 Equipment/Furniture 12,684.00 0.00 0.00 0.004201-5401 Equip-Less Than $1,000 0.00 12,684.00 1,419.00 0.00 0.00 0.004201-5402 Equip-More Than $1,000 0.00 1,419.00 0.00 0.00 0.00 0.004201-5403 Vehicles 0.00 0.00 Total Equipment/Furniture 14,103.00 0.00 0.00 0.00 14,103.00 0.00 Total Community Dev/Building 405,083.00 30,367.59 30,367.59 0.00 374,715.41 7.50 251Page: 390 11/19/2018 CITY OF HERMOSA BEACH 252 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Public Works Administration4202 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4202-4200 Contract Services 1,930.00 2,800.00 2,800.00 145.084202-4201 Contract Serv/Private 0.00 -870.00 0.00 0.00 0.00 0.004202-4251 Contract Services/Gov't 0.00 0.00 Total Contract Services 1,930.00 2,800.00 2,800.00 0.00 -870.00 145.08 4202-4300 Materials/Supplies/Other 200.00 0.00 0.00 0.004202-4310 Motor Fuels And Lubes 0.00 200.00 2,200.00 36.20 36.20 1.654202-4311 Auto Maintenance 0.00 2,163.80 Total Materials/Supplies/Other 2,400.00 36.20 36.20 0.00 2,363.80 1.51 4202-4900 Depreciation 5,050.00 0.00 0.00 0.004202-4901 Depreciation/Mach/Equipment 0.00 5,050.00 344.00 0.00 0.00 0.004202-4902 Depreciation/Vehicles 0.00 344.00 Total Depreciation 5,394.00 0.00 0.00 0.00 5,394.00 0.00 4202-5400 Equipment/Furniture 10,762.00 0.00 0.00 0.004202-5401 Equip-Less Than $1,000 0.00 10,762.00 26,000.00 0.00 0.00 0.004202-5403 Vehicles 0.00 26,000.00 0.00 0.00 0.00 0.004202-5405 Equipment more than $5,000 0.00 0.00 Total Equipment/Furniture 36,762.00 0.00 0.00 0.00 36,762.00 0.00 Total Public Works Administration 46,486.00 2,836.20 2,836.20 0.00 43,649.80 6.10 252Page: 391 11/19/2018 CITY OF HERMOSA BEACH 253 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Building Maintenance4204 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4204-4200 Contract Services 202,494.00 17,191.15 17,191.15 8.494204-4201 Contract Serv/Private 0.00 185,302.85 Total Contract Services 202,494.00 17,191.15 17,191.15 0.00 185,302.85 8.49 4204-4300 Materials/Supplies/Other 2,190.00 228.75 228.75 10.454204-4310 Motor Fuels And Lubes 0.00 1,961.25 500.00 16.34 16.34 3.274204-4311 Auto Maintenance 0.00 483.66 Total Materials/Supplies/Other 2,690.00 245.09 245.09 0.00 2,444.91 9.11 4204-4900 Depreciation 1,348.00 0.00 0.00 0.004204-4901 Depreciation/Mach/Equipment 0.00 1,348.00 7,935.00 0.00 0.00 0.004204-4902 Depreciation/Vehicles 0.00 7,935.00 0.00 0.00 0.00 0.004204-4904 Depreciation/Improvements 0.00 0.00 Total Depreciation 9,283.00 0.00 0.00 0.00 9,283.00 0.00 4204-5400 Equipment/Furniture 0.00 0.00 0.00 0.004204-5401 Equip-Less Than $1,000 0.00 0.00 1,950.00 0.00 0.00 0.004204-5402 Equip-More Than $1,000 0.00 1,950.00 35,000.00 0.00 0.00 0.004204-5403 Vehicles 0.00 35,000.00 25,373.00 0.00 0.00 0.004204-5405 Equipment more than $5,000 0.00 25,373.00 Total Equipment/Furniture 62,323.00 0.00 0.00 0.00 62,323.00 0.00 4204-5600 Buildings/Improvements 0.00 0.00 0.00 0.004204-5602 Imprvmnts Other Than Bldgs 0.00 0.00 Total Buildings/Improvements 0.00 0.00 0.00 0.00 0.00 0.00 Total Building Maintenance 276,790.00 17,436.24 17,436.24 0.00 259,353.76 6.30 253Page: 392 11/19/2018 CITY OF HERMOSA BEACH 254 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4206-4100 Personal Services 164,432.00 54,518.84 54,518.84 33.164206-4102 Regular Salaries 0.00 109,913.16 6,000.00 833.98 833.98 13.904206-4106 Regular Overtime 0.00 5,166.02 2,343.00 0.00 0.00 0.004206-4111 Accrual Cash In 0.00 2,343.00 0.00 0.00 0.00 0.004206-4112 Part Time/Temporary 0.00 0.00 43,684.00 7,050.88 7,050.88 16.144206-4180 Retirement 0.00 36,633.12 0.00 0.00 0.00 0.004206-4187 Uniform Allowance 0.00 0.00 48,511.00 15,369.08 15,369.08 31.684206-4188 Employee Benefits 0.00 33,141.92 2,392.00 805.78 805.78 33.694206-4189 Medicare Benefits 0.00 1,586.22 13,570.00 4,523.32 4,523.32 33.334206-4190 Other Post Employment Benefits (OPEB) 0.00 9,046.68 Total Personal Services 280,932.00 83,101.88 83,101.88 0.00 197,830.12 29.58 4206-4200 Contract Services 6,259.00 2,496.50 2,496.50 39.894206-4201 Contract Serv/Private 0.00 3,762.50 250.00 0.00 0.00 0.004206-4251 Contract Services/Govt 0.00 250.00 Total Contract Services 6,509.00 2,496.50 2,496.50 0.00 4,012.50 38.35 4206-4300 Materials/Supplies/Other 3,700.00 1,017.11 1,017.11 27.494206-4309 Maintenance Materials 0.00 2,682.89 3,000.00 898.17 898.17 29.944206-4310 Motor Fuels And Lubes 0.00 2,101.83 1,300.00 460.14 460.14 35.404206-4311 Auto Maintenance 0.00 839.86 65,121.00 16,281.00 16,281.00 25.004206-4396 Insurance User Charges 0.00 48,840.00 Total Materials/Supplies/Other 73,121.00 18,656.42 18,656.42 0.00 54,464.58 25.51 4206-4900 Depreciation 394.00 0.00 0.00 0.004206-4901 Depreciation/Mach/Equipment 0.00 394.00 Total Depreciation 394.00 0.00 0.00 0.00 394.00 0.00 4206-5400 Equipment/Furniture 15,737.00 0.00 0.00 0.004206-5402 Equip-More Than $1,000 0.00 15,737.00 Total Equipment/Furniture 15,737.00 0.00 0.00 0.00 15,737.00 0.00 254Page: 393 11/19/2018 CITY OF HERMOSA BEACH 255 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Equipment Service4206 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number Total Equipment Service 376,693.00 104,254.80 104,254.80 0.00 272,438.20 27.68 255Page: 394 11/19/2018 CITY OF HERMOSA BEACH 256 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Community Resources4601 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4601-4200 Contract Services 3,036.00 0.00 0.00 0.004601-4201 Contract Serv/Private 0.00 3,036.00 Total Contract Services 3,036.00 0.00 0.00 0.00 3,036.00 0.00 4601-4300 Materials/Supplies/Other 1,000.00 257.76 257.76 25.784601-4310 Motor Fuels And Lubes 0.00 742.24 500.00 10.00 10.00 2.004601-4311 Auto Maintenance 0.00 490.00 Total Materials/Supplies/Other 1,500.00 267.76 267.76 0.00 1,232.24 17.85 4601-4900 Depreciation 6,934.00 0.00 0.00 0.004601-4901 Depreciation/Mach/Equipment 0.00 6,934.00 0.00 0.00 0.00 0.004601-4902 Depreciation/Vehicles 0.00 0.00 Total Depreciation 6,934.00 0.00 0.00 0.00 6,934.00 0.00 4601-5400 Equipment/Furniture 5,951.00 0.00 0.00 0.004601-5401 Equip-Less Than $1,000 0.00 5,951.00 0.00 0.00 0.00 0.004601-5402 Equip-More Than $1,000 0.00 0.00 0.00 0.00 0.00 0.004601-5403 Vehicles 0.00 0.00 9,460.00 0.00 0.00 0.004601-5405 Equipment more than $5,000 0.00 9,460.00 Total Equipment/Furniture 15,411.00 0.00 0.00 0.00 15,411.00 0.00 Total Community Resources 26,881.00 267.76 267.76 0.00 26,613.24 1.00 256Page: 395 11/19/2018 CITY OF HERMOSA BEACH 257 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Parks6101 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 6101-4300 Materials/Supplies/Other 4,990.00 1,077.96 1,077.96 21.606101-4310 Motor Fuels And Lubes 0.00 3,912.04 1,300.00 0.00 0.00 0.006101-4311 Auto Maintenance 0.00 1,300.00 Total Materials/Supplies/Other 6,290.00 1,077.96 1,077.96 0.00 5,212.04 17.14 6101-4900 Depreciation 7,868.00 0.00 0.00 0.006101-4902 Depreciation/Vehicles 0.00 7,868.00 Total Depreciation 7,868.00 0.00 0.00 0.00 7,868.00 0.00 6101-5400 Equipment/Furniture 35,000.00 0.00 0.00 0.006101-5403 Vehicles 0.00 35,000.00 Total Equipment/Furniture 35,000.00 0.00 0.00 0.00 35,000.00 0.00 Total Parks 49,158.00 1,077.96 1,077.96 0.00 48,080.04 2.19 257Page: 396 11/19/2018 CITY OF HERMOSA BEACH 258 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Fire Department Tower Demolition8632 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8632-4200 Contract Services 0.00 0.00 0.00 0.008632-4201 Contract Serv/Private 0.00 0.00 Total Fire Department Tower Demolition 0.00 0.00 0.00 0.00 0.00 0.00 258Page: 397 11/19/2018 CITY OF HERMOSA BEACH 259 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Citywide Energy Conservation Upgrades8656 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8656-4200 Contract Services 0.00 0.00 0.00 0.008656-4201 Contract Serv/Private 0.00 0.00 Total Citywide Energy Conservation Upgrades 0.00 0.00 0.00 0.00 0.00 0.00 259Page: 398 11/19/2018 CITY OF HERMOSA BEACH 260 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Equipment Replacement Fund715 Council Chambers Improvements8672 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 8672-4200 Contract Services 198,815.00 2,454.25 2,454.25 1.238672-4201 Contract Serv/Private 0.00 196,360.75 Total Council Chambers Improvements 198,815.00 2,454.25 2,454.25 0.00 196,360.75 1.23 Total Equipment Replacement Fund 4,734,572.00 500,432.17 500,432.17 0.00 4,234,139.83 10.57 260Page: 399 11/19/2018 CITY OF HERMOSA BEACH 261 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Gen Fixed Assets Account Group905 Sale Of Fixed Assets1291 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 1291-4300 Materials/Supplies/Other 0.00 0.00 0.00 0.001291-4392 Loss On Sale Of Fixed Assets 0.00 0.00 Total Sale Of Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 261Page: 400 11/19/2018 CITY OF HERMOSA BEACH 262 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 4209-9000 Infrastructure 0.00 0.00 0.00 0.004209-9001 Parking Meters - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9002 Monuments - Infrastructure 0.00 0.00 Total Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 4209-9100 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9101 Roadways, Major - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9102 Roadways, Minor - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9103 Roadways, Residential - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9104 Street Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9200 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9201 Signage - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9300 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9301 Storm Drains, Concrete - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9302 Storm Drains, Steel - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9303 Manholes & Ctch Bsns, Strm Drn-Infrstr 0.00 0.00 0.00 0.00 0.00 0.004209-9351 Traffic Signals - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9352 Traffic Flash Signals - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9400 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9401 Street Lights - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9451 Sidewalks - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9500 *** Title Not Found *** 262Page: 401 11/19/2018 CITY OF HERMOSA BEACH 263 9:52AM Page:expstat.rpt Expenditure Status Report 7/1/2018 through 10/31/2018 Periods: 0 through 4 Gen Fixed Assets Account Group905 Infrastructure Purchases4209 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccount Number 0.00 0.00 0.00 0.004209-9501 Curbing - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9551 Alleys - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9700 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9701 Sewer Pipelines - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9702 Manholes, Sewer - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9703 Sewer Pump Stations - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9704 Sewer Line Improvements - Infrastructure 0.00 0.00 Total *** Title Not Found *** 0.00 0.00 0.00 0.00 0.00 0.00 4209-9900 *** Title Not Found *** 0.00 0.00 0.00 0.004209-9901 Bike Path - Infrastructure 0.00 0.00 0.00 0.00 0.00 0.004209-9902 Bikeway Improvements - Infrastructure 0.00 0.00 Total Gen Fixed Assets Account Group 0.00 0.00 0.00 0.00 0.00 0.00 Grand Total 67,757,940.00 15,903,995.02 15,903,995.02 23.47 0.00 51,853,944.98 263Page: 402 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used PCH- Aviation Mobility Project (12-143) 001-8143-4201 Contract Serv/Private 94,454.00 - - - 94,454.00 0.00% 115-8143-4201 Contract Serv/Private 34,581.00 - - - 34,581.00 0.00% 145-8143-4201 Contract Serv/Private - - - - - 0.00% 146-8143-4201 Contract Serv/Private - - - - - 0.00% 147-8143-4201 Contract Serv/Private 255,509.00 - - - 255,509.00 0.00% 301-8143-4201 Contract Serv/Private 263,437.00 - - - 263,437.00 0.00% 647,981.00 - - - 647,981.00 0.00% PCH Traffic Improvements (12-160) 147-8160-4201 Contract Serv/Private 399,922.00 - - - 399,922.00 0.00% 301-8160-4201 Contract Serv/Private - - - - - 0.00% 399,922.00 - - - 399,922.00 0.00% Beach Drive Green Alley (15-162) 301-8162-4201 187,500.00 - - - 187,500.00 0.00% 187,500.00 - - - 187,500.00 0.00% Bike Friendly Street Improvements (14-168) 001-8168-4201 Contract Serv/Private - - - - - 0.00% 147-8168-4201 Contract Serv/Private 20,000.00 - - - 20,000.00 0.00% 20,000.00 - - - 20,000.00 0.00% 8th Street- Safe Route to School (14-173) 001-8173-4201 Contract Serv/Private - - - - - 0.00% 115-8173-4201 Contract Serv/Private 325,744.00 - 22,310.75 - 303,433.25 6.85% 122-8173-4201 Contract Serv/Private 67,825.00 - - - 67,825.00 0.00% 150-8173-4201 Contract Serv/Private 354,535.00 - - - 354,535.00 0.00% 301-8173-4201 Contract Serv/Private 308,438.00 - - - 308,438.00 0.00% 1,056,542.00 - 22,310.75 - 1,034,231.25 2.11% Street Improvements - Various Locations 001-8174-4106 Contract Serv/Private - - - - - 0.00% 001-8174-4112 Contract Serv/Private - - - - - 0.00% 001-8174-4189 Contract Serv/Private - - - - - 0.00% 001-8174-4201 Contract Serv/Private - - - - - 0.00% 115-8174-4201 Contract Serv/Private 144,021.00 - 64,000.00 - 80,021.00 44.44% 122-8174-4201 Contract Serv/Private - - - - - 0.00% 145-8174-4201 Contract Serv/Private 274,892.00 - - - 274,892.00 0.00% 146-8174-4102 Regular Salaries - - 3,130.80 (3,130.80) 0.00% 146-8174-4112 Part Time Temporary - - 100.00 (100.00) 0.00% 146-8174-4201 Contract Serv/Private 799,333.00 6,908.54 123,543.32 - 675,789.68 15.46% 147-8174-4201 Contract Serv/Private 766,885.00 - - - 766,885.00 0.00% 148-8174-4201 Contract Serv/Private 282,875.00 - - - 282,875.00 0.00% 301-8174-4201 Contract Serv/Private - - - - - 0.00% 2,268,006.00 6,908.54 190,774.12 - 2,077,231.88 8.41% CIP Report by Project 10/31/2018 403 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 10/31/2018 Street Improvement - 21st between PCH/Ardmore 150-8184-4201 Contract Serv/Private 98,152.00 - - - 98,152.00 0.00% 98,152.00 - - - 98,152.00 0.00% ADA Improvements - PCH between 2nd & 21st Street (16-185) 150-8185-4201 Contract Serv/Private 287,260.00 - - - 287,260.00 0.00% 287,260.00 - - - 287,260.00 0.00% Street Improvements - Various Locations (17-186) 001-8186-4201 Contract Serv/Private - - - - - 0.00% 115-8186-4201 Contract Serv/Private 144,995.00 - - - 144,995.00 0.00% 122-8186-4201 Contract Serv/Private - - - - - 0.00% 145-8186-4201 Contract Serv/Private 59,000.00 - - - 59,000.00 0.00% 146-8186-4201 Contract Serv/Private - - - - - 0.00% 147-8186-4201 Contract Serv/Private 89,551.00 - - - 89,551.00 0.00% 148-8186-4201 Contract Serv/Private 221,468.00 - - - 221,468.00 0.00% 301-8186-4201 Contract Serv/Private - - - - - 0.00% 515,014.00 - - - 515,014.00 0.00% Stamped Concrete Replacement on the Strand (17-187) 301-8187-4201 Contract Serv/Private 140,000.00 - - - 140,000.00 0.00% 140,000.00 - - - 140,000.00 0.00% Strand Bikeway and Walkway Improv at 35th St (17-188) 147-8188-4201 Contract Serv/Private 115,000.00 115,000.00 0.00% 115,000.00 - - - 115,000.00 0.00% Sewer Improvements- Various Locations (15-403) 160-8403-4201 Contract Serv/Private 20,377.00 - - - 20,377.00 0.00% 20,377.00 - - - 20,377.00 0.00% Storm Drain Master Plan 161-8415-4201 Contract Serv/Private 21,827.00 - - - 21,827.00 0.00% 21,827.00 - - - 21,827.00 0.00% Sewer Improvements - Various Locations (17-416) 160-8416-4201 1,260,000.00 - 90,149.15 - 1,169,850.85 7.15% 1,260,000.00 - 90,149.15 - 1,169,850.85 7.15% Storm Drain Improv - Various Locations (17-417) 161-8417-4201 645,090.00 - - - 645,090.00 0.00% 645,090.00 - - - 645,090.00 0.00% Citywide Parks Master Plan (13-538) 001-8538-4201 Contract Serv/Private 42,065.00 - - - 42,065.00 0.00% 125-8538-4102 Regular Salaries 173,410.00 - - - 173,410.00 0.00% 215,475.00 - - - 215,475.00 0.00% 404 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 10/31/2018 Stormwater/Urban Runoff Diversion Project (16-542) 150-8542-4201 Contract Serv/Private 3,762,387.00 - 6,133.19 - 3,756,253.81 0.16% 301-8542-4201 Contract Serv/Private 421,618.00 - 965.41 - 420,652.59 0.23% 4,184,005.00 - 7,098.60 - 4,176,906.40 0.23% Feasibility, Greenbelt Path (17-544) 301-8544-4201 Contract Serv/Private 10,000.00 - - - 10,000.00 0.00% 10,000.00 - - - 10,000.00 0.00% Clark Stadium Bleachers (17-545) 125-8545-4201 Contract Serv/Private 30,000.00 - - - 30,000.00 0.00% 30,000.00 - - - 30,000.00 0.00% Citywide Park Improvements (17-546) 125-8546-4201 Contract Serv/Private 56,359.00 - 26,118.94 - 30,240.06 46.34% 56,359.00 - 26,118.94 - 30,240.06 46.34% Downtown Strategic Plan (12-609) 001-8609-4201 Contract Serv/Private 103,610.00 - - - 103,610.00 0.00% 301-8609-4201 Contract Serv/Private 559,055.00 - - - 559,055.00 0.00% 662,665.00 - - - 662,665.00 0.00% Police Facility Improvements (14-614) 001-8614-4201 Contract Serv/Private 2,972.00 15,077.01 15,979.81 - (13,007.81) 537.68% 301-8614-4201 Contract Serv/Private 95,280.00 - 7,999.75 - 87,280.25 8.40% 98,252.00 15,077.01 23,979.56 - 74,272.44 24.41% City Yard Renovation (15-615) 001-8615-4201 Contract Serv/Private 56,102.00 112.50 787.50 - 55,314.50 1.40% 301-8615-4201 Contract Serv/Private 173,142.00 - - - 173,142.00 0.00% 229,244.00 112.50 787.50 - 228,456.50 0.34% Municipal Pier Structural Assessment & Repairs (16-629) 122-8629-4201 Contract Serv/Private 177,380.00 - - - 177,380.00 0.00% 191-8629-4201 Contract Serv/Private 240,000.00 - - - 240,000.00 0.00% 417,380.00 - - - 417,380.00 0.00% 405 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 10/31/2018 Community Center Gen Improvements (15-650) 001-8650-4201 Contract Serv/Private 261,640.00 425.00 1,250.00 - 260,390.00 0.48% 301-8650-4201 Contract Serv/Private 149,039.00 - 535.32 - 148,503.68 0.36% 410,679.00 425.00 1,785.32 - 408,893.68 0.84% Municipal Pier Structural Repairs Phase 3 (15-660) 122-8660-4201 Contract Serv/Private 275,473.00 - - - 275,473.00 0.00% 301-8660-4201 Contract Serv/Private 259,711.00 - - - 259,711.00 0.00% 535,184.00 - - - 535,184.00 0.00% Library Community Needs Assessment (15-668) 150-8668-4201 Contract Serv/Private 42,522.00 - - - 42,522.00 0.00% 42,522.00 - - - 42,522.00 0.00% City Park Restroom Renovations (15-669) 301-8669-4201 Contract Serv/Private 1,055,994.00 54,312.00 54,312.00 - 1,001,682.00 5.14% 1,055,994.00 54,312.00 54,312.00 - 1,001,682.00 5.14% Tree Well Grates (15-670) 301-8670-4201 Contract Serv/Private 67,220.00 - - - 67,220.00 0.00% 67,220.00 - - - 67,220.00 0.00% Council Chambers Improvements (15-672) 001-8672-4201 Contract Serv/Private 106,209.00 - - - 106,209.00 0.00% 715-8672-4201 Contract Serv/Private 198,815.00 - 2,454.25 - 196,360.75 1.23% 305,024.00 - 2,454.25 - 302,569.75 0.80% Police Dept Substation Facility Improvement 301-8673-4201 Contract Serv/Private 11,227.00 5,636.21 8,456.30 - 2,770.70 75.32% 11,227.00 5,636.21 8,456.30 - 2,770.70 75.32% Police Dept Substation Facility Improvement 001-8674-4201 Contract Serv/Private 5,755.00 - 902.81 - 4,852.19 15.69% 5,755.00 - 902.81 - 4,852.19 15.69% Pier Plaza Lamp Post Replacement (16-675) 301-8675-4201 Contract Serv/Private 71,922.00 - - - 71,922.00 0.00% 71,922.00 - - - 71,922.00 0.00% Electrical Vehicle and Bicycle Transportation (16-682) 150-8682-4201 Contract Serv/Private 162,977.00 1,410.57 1,410.57 - 161,566.43 0.87% 301-8682-4201 Contract Serv/Private 47,186.00 - - - 47,186.00 0.00% 210,163.00 1,410.57 1,410.57 - 208,752.43 0.67% 406 Adjusted Year-to-date Year-to-date Project Title/Account Number Appropriation Expenditures Expenditures Encumbrances Balance Prct Used CIP Report by Project 10/31/2018 Bard Street Closure (17-683) 301-8683-4201 Contract Serv/Private 55,000.00 150.00 150.00 - 54,850.00 0.27% 55,000.00 150.00 150.00 - 54,850.00 0.27% Emergency Operations Center Renovations (17-684) 301-8684-4201 Contract Serv/Private 193,500.00 - - - 193,500.00 0.00% 193,500.00 - - - 193,500.00 0.00% ADA Improvements - Various Locations (17-687) 140-8687-4201 Contract Serv/Private 150,000.00 - - - 150,000.00 0.00% 150,000.00 - - - 150,000.00 0.00% Clark Building Renovations (17-689) 301-8689-4201 Contract Serv/Private 423,554.00 - - - 423,554.00 0.00% 423,554.00 - - - 423,554.00 0.00% ADA Improvements - Various Locations (17-687) 140-8691-4201 Contract Serv/Private 120,000.00 - - - 120,000.00 0.00% 120,000.00 - - - 120,000.00 0.00% 14th Street Beach Restroom Rehab 160 8692-4201 Contract Serv/Private 110,000.00 - - - 110,000.00 0.00% 110,000.00 - - - 110,000.00 0.00% Grand Total 17,353,795.00 84,031.83 430,689.87 - 16,923,105.13 2.48% 407 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0714 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 CITY TREASURER’S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Recommended Action: City Treasurer recommends that the City Council receive and file the October 2018 City Treasurer’s Report and Cash Balance Report. Summary: Investments in the report meet the requirements of the City of Hermosa Beach’s adopted investment policy. Attached is a report of all inactive Public Deposits for the month of October 2018.This is the most current available investment information. Attachments: 1.City Treasurer’s Report 2.Cash Balance Report Respectfully Submitted by: Karen Nowicki, City Treasurer Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™408 INSTITUTIONS RATE YELD DATE OF DATE OF ORIGINAL MARKET COST/MARKET FACE/PAR OF TO INVESTMENT TYPE/INSTITUTION CUSIP #BOOK VALUE INVESTMENT MATURITY COST VALUE DIFFERENCE VALUE INTEREST MATURITY POOLED INVESTMENTS LAIF (Local Agency Investment Fund)44,487.32$ $44,487.32 2.144% LACPIF (Los Angeles County Pooled Investment Funds)26,029,266.66$ $26,029,266.66 PENDING * Pooled Investments % of Total Investment 75.171%$26,073,753.98 AGENCIES Federal Home Loan Mortgage 3137EADK2 $498,245.24 8/1/2014 8/1/2019 $500,000.00 $494,755.00 ($5,245.00)$500,000.00 1.260%1.260% Agencies % of Total Investment 1.436%$498,245.24 NEGOTIABLE CDS Sallie Mae Bank 795450UB9 $248,000.00 10/22/2014 10/22/2019 $248,000.00 $245,880.34 ($2,119.66)$248,000.00 2.170%2.170% American Express Bank 02587CCC2 $247,000.00 10/23/2014 10/23/2019 $247,000.00 $245,003.02 ($1,996.98)$247,000.00 2.220%2.220% Peoples UTD Bank 71270QLM6 $247,000.00 01/21/2015 01/21/2020 $247,000.00 $243,309.21 ($3,690.79)$247,000.00 1.880%1.880% Private Bank and Trust 74267GUU9 $248,000.00 01/23/2015 01/23/2020 $248,000.00 $244,428.45 ($3,571.55)$248,000.00 1.930%1.930% Capital One Bank 140420SH4 $248,000.00 06/17/2015 06/17/2020 $248,000.00 $244,309.61 ($3,690.39)$248,000.00 2.180%2.180% Discover Bank 254672QE1 $248,000.00 06/17/2015 06/17/2020 $248,000.00 $244,111.40 ($3,888.60)$248,000.00 2.130%2.130% Capital One Nat'l Assn 14042E5U08 $246,000.00 08/19/2015 08/19/2020 $246,000.00 $243,053.80 ($2,946.20)$246,000.00 2.430%2.430% Everbank Jacksonville 29976DA59 $245,000.00 08/28/2015 08/28/2020 $245,000.00 $240,495.69 ($4,504.31)$245,000.00 2.090%2.090% American Express Centurion 02587DF86 $247,000.00 11/04/2015 11/04/2020 $247,000.00 $243,001.38 ($3,998.62)$247,000.00 2.290%2.290% Synchrony Bank 87164YKW3 $247,000.00 11/20/2015 11/20/2020 $247,000.00 $242,665.54 ($4,334.46)$247,000.00 2.240%2.240% Comenity Capital Bank 20033ANX0 $249,000.00 01/19/2016 01/19/2021 $249,000.00 $242,607.68 ($6,392.32)$249,000.00 1.950%1.950% EnerBank USA 29266NX51 $247,000.00 01/28/2016 01/28/2021 $247,000.00 $240,619.29 ($6,380.71)$247,000.00 1.950%1.950% World Foremost Bank Sydney 981571CQ3 $200,000.00 06/09/2016 06/09/2021 $200,000.00 $192,909.59 ($7,090.41)$200,000.00 1.760%1.760% Wells Fargo Bank NA Siouxfall 9497485W3 $249,000.00 06/17/2016 06/17/2021 $249,000.00 $240,419.47 ($8,580.53)$249,000.00 1.810%1.810% First Bank of Puerto Rico 33767AZY09 $248,000.00 08/26/2016 08/26/2021 $248,000.00 $236,777.28 ($11,222.72)$248,000.00 1.520%1.520% Beneficial Mutual Savings 08173QBR6 $248,000.00 09/12/2016 09/12/2021 $248,000.00 $236,968.42 ($11,031.58)$248,000.00 1.570%1.570% Countryside Federal Credit Union 22239MAL2 $249,000.00 10/18/2016 10/18/2021 $249,000.00 $238,466.59 ($10,533.41)$249,000.00 1.720%1.720% Venture Bank 92326XDE8 $249,000.00 12/02/2016 09/02/2021 $249,000.00 $237,974.78 ($11,025.22)$249,000.00 1.570%1.570% Stearns Bank NA 857894SK6 $242,000.00 01/13/2017 01/13/2022 $242,000.00 $234,021.41 ($7,978.59)$242,000.00 2.120%2.120% East Boston Savings Bank 27113PBM2 $248,000.00 01/20/2017 01/20/2022 $248,000.00 $239,433.53 ($8,566.47)$248,000.00 2.070%2.070% Goldman Sachs Bank 38148PKT3 $246,000.00 06/14/2017 06/14/2022 $246,000.00 $239,449.96 ($6,550.04)$246,000.00 2.410%2.410% Barclays Bank 06740KKD8 $246,407.20 07/22/2017 07/12/2022 $247,000.00 $238,979.45 ($8,020.55)$247,000.00 2.270%2.270% Marlin Business Bank 57116APQ5 $249,000.00 08/22/2017 08/23/2022 $249,000.00 $239,271.47 ($9,728.53)$249,000.00 2.130%2.130% Merrick Bank South Jordan 59013JC49 $249,000.00 10/19/2017 10/20/2022 $249,000.00 $239,343.16 ($9,656.84)$249,000.00 2.180%2.180% Northfield Bank 66612ABX5 $247,000.00 10/24/2017 10/25/2022 $247,000.00 $237,912.86 ($9,087.14)$247,000.00 2.230%2.230% Morgan Stanley Bank 61747MH95 $249,000.00 02/01/2018 02/01/2023 $249,000.00 $241,272.50 ($7,727.50)$249,000.00 2.700%2.700% Allegiance Bank 01748DBA3 $246,000.00 02/07/2018 02/07/2023 $246,000.00 $243,678.41 ($2,321.59)$246,000.00 2.660%2.660% CitiBank NA 17312QN39 $245,000.00 06/15/2018 06/15/2023 $245,000.00 $246,261.09 $1,261.09 $245,000.00 3.230%3.230% BMW Bank North America 05580AMX9 $245,000.00 06/15/2018 06/15/2023 $245,000.00 $246,261.09 $1,261.09 $245,000.00 3.230%3.230% Industrial & Commercial Bank of China 45581EAX9 $249,000.00 08/17/2018 06/30/2023 $249,000.00 $250,858.97 $1,858.97 $249,000.00 3.280%3.280% Bank Midwest Spirit Lake 063615BM9 $244,398.04 09/17/2018 09/15/2023 $245,000.00 $244,643.80 ($356.20)$245,000.00 3.100%3.100% UBS Bank 90348JEJ5 $249,000.00 10/17/2018 10/17/2023 $249,000.00 $251,524.17 $2,524.17 $249,000.00 3.320%3.320% Spring Bank 849430AY9 $249,000.00 10/24/2018 10/24/2023 $249,000.00 $250,371.10 $1,371.10 $249,000.00 3.230%3.230% Negotiable CD % of Total Investment 23.392%$8,113,805.24 TOTAL ALL INVESTMENTS 34,685,804.46$ $8,615,000.00 $8,441,039.51 ($173,960.49)$34,688,753.98 Average Rate of Interest 2.256% Average Yield to Maturity 2.260% In compliance with the California Code Section 53646, the Treasurer of the City of Hermosa Beach hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months. Investments in the report meet the requirements of the City of Hermosa Beach's adopted investment policy. *Rate will be published the first week of December APPROVED: KAREN NOWICKI, CITY TREASURER TREASURER'S REPORT OCTOBER 2018 409 GENERAL ACCOUNT FUND 9/30/2018 10/31/2018 NUMBER FUND NAME BALANCE CASH ADJUSTMENTS CHECKS ADJUSTMENTS BALANCE 001 GENERAL $3,839,120.33 $2,063,877.52 $223,672.09 ($1,077,164.57)($177,035.00)$4,872,470.37 105 LIGHTING/LANDSCAPING ($19,655.65)($13,137.55)($27,704.31)(1,172.19)($61,669.70) 115 STATE GAS TAX $190,575.35 $67,737.58 $30,216.43 $288,529.36 117 AB939 $52,638.98 $3,622.85 ($981.08)(108.48)$55,172.27 121 PROP A OPEN SPACE ($11,767.70)$6,628.70 ($5,139.00) 122 TYCO $1,053,911.90 $40,919.79 $41,466.69 $1,136,298.38 125 PARK REC FAC TAX $245,490.61 $55,494.00 ($1,592.45)$299,392.16 135 BAYVIEW DRIVE DISTRICT ADMIN EXPENSE $1,739.99 $1.98 (355.71)$1,386.26 136 LOWER PIER DISTRICT ADMIN EXPENSE ($1,672.76)$1,111.76 ($561.00) 137 MYRTLE DRIVE DISTRICT ADMIN EXPENSE $6,312.40 $5.31 ($2,606.97)$3,710.74 138 LOMA DRIVE DISTRICT ADMIN EXPENSE $15,671.72 $18.44 ($2,684.27)$13,005.89 139 BEACH DRIVE ASSESSMENT ADMIN EXPENSE $2,217.31 $2.67 ($340.53)$1,879.45 140 COMMUNITY DEVELOPMENT BLOCK GRANT $0.00 $0.00 145 PROPOSITION A $1,454,528.21 $38,606.01 $2,092.04 ($7,709.15)$1,487,517.11 146 PROPOSITION C $1,140,191.20 $31,577.86 $1,660.23 ($6,908.54)$1,166,520.75 147 MEASURE R $1,061,435.89 $23,756.70 $1,542.11 $1,086,734.70 148 MEASURE M $282,122.72 $26,763.41 $437.80 $309,323.93 150 GRANTS $979,417.73 ($2,175.97)$977,241.76 152 AIR QUALITY MANAGEMENT DISTRICT $5,259.84 ($358.12)(24.07)$4,877.65 153 SUPPLEMENTAL LAW ENFORCEMENT SERVICES $180,039.82 $68,028.91 $351.87 ($799.64)$247,620.96 160 SEWER MAINTENANCE $5,911,759.25 $7,342.00 $258.86 ($971.15)(913.38)$5,917,475.58 161 STORM DRAIN FUND $979,131.84 ($33,569.50)($7,408.72)(924.78)$937,228.84 170 ASSET SEIZURE $529,323.07 $752.93 $530,076.00 180 FIRE PROTECTION $67,263.49 $2,101.60 $99.04 $69,464.13 190 RTI UNDERSEA CABLE $332,047.69 $472.37 $332,520.06 191 RTI TIDELANDS $241,489.19 $343.52 $241,832.71 201 2015 LEASE REVENUE BONDS $0.00 $0.00 301 CAPITAL IMPROVEMENT $7,358,384.31 ($4,722.85)($59,584.29)$7,294,077.17 302 ARTESIA BLVD RELINQUISHMENT FUND $9.27 ($9.27)$0.00 609 BAYVIEW DRIVE DISTRICT REDEMPTION $84,668.75 $120.20 $84,788.95 610 LOWER PIER DISTRICT REDEMPTION $2,973.65 $4.21 $2,977.86 611 BEACH DRIVE DISTRICT REDEMPTION $41,966.71 $59.61 $42,026.32 612 BEACH DRIVE DISTRICT RESERVE $4,367.82 $6.18 $4,374.00 617 MYRTLE DRIVE DISTRICT REDEMPTION $35,055.24 $50.46 $35,105.70 618 LOMA DRIVE DISTRICT REDEMPTION $70,970.56 $101.27 $71,071.83 619 BAYVIEW DRIVE DISTRICT RESERVE $14,341.73 $20.27 $14,362.00 705 INSURANCE $7,676,624.57 ($1,417,217.69)(43,680.82)(1,015.16)$6,214,710.90 715 EQUIPMENT REPLACEMENT $6,092,157.63 $23,960.95 ($51,156.89)($177,938.11)($2,018.52)$5,885,005.06 TOTAL GENERAL ACCOUNT $39,920,112.66 $2,453,789.18 ($1,211,248.36)($1,418,032.75)($183,211.58)$39,561,409.15 TRUST BALANCE BALANCE ACCOUNTS 9/30/2018 DEPOSITS CHARGES 10/31/2018 PAYROLL $116,943.05 $1,233,918.53 ($1,306,564.15)$44,297.43 CABLE TV DEPOSIT $16,603.81 $16,603.81 $133,546.86 $1,233,918.53 ($1,306,564.15)$60,901.24 TOTAL ALL ACCOUNTS $39,622,310.39 BANK BALANCES INVESTMENTS GENERAL $5,340,407.62 $34,685,804.46 TRUST ACCOUNTS $103,644.59 $5,444,052.21 OUTSTANDING CHECKS ($507,546.28) INTEREST COLLECTED $4,936,505.93 TO DATE FOR FY 18/19 INVESTMENTS $34,685,804.46 $176,130.98 BALANCE $39,622,310.39 APPROVED : KAREN NOWICKI, CITY TREASURER CASH BALANCE REPORT OCTOBER 2018 410 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0709 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 PROJECT STATUS REPORT AS OF OCTOBER 31, 2018 (Public Works Director Glen W.C. Kau) Recommended Action: Staff recommends that the City Council receive and file the Project Status Report as of October 31, 2018. Attachments: Project Status Report as of October 31, 2018 Respectfully Submitted by: Glen W.C. Kau, P.E., Public Works Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™411 11-27-18 CIP Status ReportFY 2018-19 CAPITAL IMPROVEMENT PROGRAMCity of Hermosa Beach Public WorksCIP No.PROJECT NAMEProject Budget PM Start Date Finish Date (est)StatusNote:Blue Shaded Areas Indicate UpdatesSTREET & HIGHWAY IMPROVEMENTS12-143 PCH Mobility Improvement Project (Previously named "PCH/Aviation Mobility Improvements")598,840$ gkProp A & C funds transferred to CIP 16-174 Annual Street Improvements for Hermosa Avenue resurface. Staff has reviewed and coordinated to request funds for the installation of new, landscaped center medians between along PCH between Artesia Blvd and Pier Ave. The center medians will provide for safer turning movements in order to reduce/eliminate left turn conflicts along the segment of PCH. Increasing the safety aspects reduces the potential for accidents and minimizes delays incurred on PCH. A request was submitted to SBCCOG/Metro for review/approval & funding. If approved, funding would be available in FY19-20.Project fund request submitted to SBCCOG10/24/1812-160 PCH Traffic Improvements294,000$ hbCaltrans is reviewing project materials, information & shop drawings. Addt'l funding ($76,734) requested from Metro was approved 10-25-18. Shop drawings were submitted to Caltrans material lab for review/approval prior to construction start. Construction start pending completion of Caltrans review.Design Phase (estimated completion date)06/16/1410/26/17Permit Phase - Caltrans10/26/1712/05/17Bid Phase12/05/1703/26/18Addttional funding requested ($76,734) from Metro was approved.09/18/1810/25/18Construction Phase (est)01/21/1904/01/1915-162 Green Alley and Beach Quality Improvement Project (Previously named "Beach Drive Green Alley")187,500$ 14-168 Bike Friendly Street Improvements (Previously named "Valley Drive Sharrows", "Bike Friendly Routes on 22nd St./Monterey Blvd. & Longfellow Ave.)20,000$ 14-173 8th Street SR2S Improvements. The project improvements will include for creating a 48" wide sidewalk, contiguous walking path, upgraded access ramps, and peripheral upgrades between Hermosa Avenue & Valley Drive.1,065,206$ Staff review of 90% plans complete; comments returned to consultant to update. Follow-up letter being prepared for significantly impacted residents and for private properties that require on-site transition work to accommodate walk path improvements. Project field review for interested residents estimated for December 5, 2018. Invite letter to be sent out estimate week of 11-19-18.Preliminary Engineering/Design Alternatives12/01/1409/04/15Design Phase (60%)11/17/1507/28/16Council Update11/10/1611/10/16Council Update10/10/1710/10/17Council Update01/13/1801/13/18Final Design Plans - in progress04/15/1812/17/18Council Update11/13/1811/13/18Solicit construction bids - (est)02/01/19TBDBid and Award - (est)03/01/19TBDConstruction Phase and Approval - (est)04/15/19TBD16-174 Annual Street Improvements - Various Locations. This project includes for annual slurry seal of City streets to maintain the pavement condition. The selected streets will be as recommended by on the current Pavement Management Plan. 948,459$ gk/lrThis year's annual street project includes pavement resurfacing Manhattan/Highland Avenue (35th St to Longfellow Ave, completed) and Hermosa Avenue (10th to 26th Streets). 34 access ramps have been upgraded. 27th St at Morningside Drive patch work (completed 10/15/18).Design phase - complete03/01/1805/14/18Construction phase - in progress09/17/1801/17/1911-14-18_11-27-18 CC Mtg FY2018-19 - CIP Status for Council1 of 511/19/2018This project is scheduled for further review in mid 2019 to further develop and refine a work scope.Monterey Blvd, 22nd St and Longfellow Ave have been implemented. Preliminary analysis for new segments has been completed for feasibility purposes. 412 11-27-18 CIP Status ReportFY 2018-19 CAPITAL IMPROVEMENT PROGRAMCity of Hermosa Beach Public WorksCIP No.PROJECT NAMEProject Budget PM Start Date Finish Date (est)StatusNote:Blue Shaded Areas Indicate Updates17-186 Annual Street Improvements - Various Locations. This project includes for annual slurry seal of City streets to maintain the pavement condition. The selected streets will be as recommended by on the current Pavement Management Plan. 1,340,000$ Design services to be solicited for via on-call consultants in mid-January 2019 (est). The identified streets will be the streets that have sewer improvements that are currently under design and will be under construction in FY 19-20.Design - solicit for design services via on-call (est early 2019)1/15/2019TBDDesign phase - (est Spring 2019)TBDConstruction phase - (est FY 19-20)TBD17-187 Stamped Concrete Replacement on the Strand140,000$ gk/lrThis project is combined with CIP# 16-174 Street Improvements - Hermosa Ave resurfacing.17-188 Strand Bikeway and Walkway Improvements at 35th Street115,000$ Preparing RFP to acquire design services. Estimate RFP solicitation late December 2018/early January 2019.Prepare RFP to acquire design services.11/13/1812/17/1816-184 Pacific Coast Highway Sidewalk Improvements98,152$ Caltrans approved additional funding request. Caltrans reviewing material submittals and shop drawings. Construction start pending Caltrans review. CIP 16-184 and CIP 16-185 are combined into one project. NOTE: This project was re-appropriated due to unanticipated time length of Caltrans review and has caused delay of estimated construction time, which was estimated to complete in FY17-18.Design - complete12/08/16 12/04/17Bid - complete02/01/18 03/15/18Award - complete07/24/18 07/24/18Construction - pending Caltrans review TBD16-185ADA Improvements onPCH between 2nd Street and 21st Stre286,756$ Caltrans approved additional funding request. Caltrans reviewing material submittals and shop drawings. Construction start pending Caltrans review. CIP 16-184 and CIP 16-185 are combined into one project. NOTE: This project was re-appropriated due to unanticipated time length of Caltrans review and has caused delay of estimated construction time, which was estimated to complete in FY17-18.Design - complete12/08/16 12/04/17Bid - complete02/01/18 03/15/18Award - complete07/24/18 07/24/18Construction - pending Caltrans review TBDSTREET & HIGHWAY IMPROVEMENTS TOTAL:5,093,913$ SEWER/STORM DRAIN IMPROVEMENTS17-416 Annual Sewer Improvements - Various Locations. This project includes design and construction of sewer improvements and repairs based on new Sewer Master Plan. Design will include improvements for multiple fiscal years.1,260,000$ lrPh.1 complete and constructed. Ph. 2 within residential areas in design at 90%. Estimate 90% design review in November 2018. Locations as per 2017 Sanitary Sewer Master Plan.Design - 90% complete4/2/201811/5/201817-417 Annual Storm Drain Improvements - Various Locations645,090$ Reviewing Storm Drain Master Plan data to identify priority projects and prepare designs for construction. (In progress)SEWER/STORM DRAIN IMPROVEMENTS TOTAL:1,905,090$ 11-14-18_11-27-18 CC Mtg FY2018-19 - CIP Status for Council2 of 511/19/2018413 11-27-18 CIP Status ReportFY 2018-19 CAPITAL IMPROVEMENT PROGRAMCity of Hermosa Beach Public WorksCIP No.PROJECT NAMEProject Budget PM Start Date Finish Date (est)StatusNote:Blue Shaded Areas Indicate UpdatesPARK IMPROVEMENTS13-538 Citywide Park Master Plan219,750$ ls/koRFP currently on hold to allow for coordination with LA County Parks Measure A funding and allocation plan criteria.16-542 Stormwater/Urban Run-Off Diversion Project on Greenbelt4,218,763$ Input received from public meetings has determined proposed locations (Greenbelt and South Park) as undesirable. Subcommittee formed to discuss with Redondo Beach potential to locate project within Redondo Beach jurisdiction.Funding Phase04/18/1612/31/17Design10/01/17TBDConstructionTBDTBD17-544 Feasibility, Greenbelt Path10,000$ 17-545 Clark Stadium Bleachers. This project will upgrade ADA access into the field seating.30,000$ This project has not yet been initiated. Initial information will be provided later as it becomes available.Requires field review to determine what upgrades are needed.PARK IMPROVEMENTS TOTAL:4,478,513$ PUBLIC BUILDING & GROUND IMPROVEMENTS12-609 Downtown Strategic Plan Implementation. This project (Phase 1) will provide for improved lighting, safety and cleanliness at Parking Lots A & B, Beach Drive between 11th and 13th Streets and Pier Plaza.673,000$ The "Phased" approach for the proposed lighting improvements was presented and approved by Subcommittee to proceed. Phase 1 will address the lighting & safety components for Parking Lots A & B, Beach Drive between 11th and 13th Streets, and Pier Plaza. Light fixture style and light posts willbe presentyed to Subcommittee for selection. Design services for upgraded electrical supply into Plaza needed. This project will include CIP 15-675 Pier Plaza Light post replacement.14-614 Police Facilities Improvements45,404$ Install police lock system improvements in progress (complete). Coordinating with PD for systematic rollout of new system. Renovate kitchen & booking area (90%). Painting & flooring (80%).15-615 New Corporate Yard Facility - (Note: $2,156,000 has been reserved for construction and contingency in the Capital Improvement Fund for this project.)211,715$ ef/kmKick-off mtg in 06-2018. Reviewing HHR complete and implementing remediation plan into project design documents. LA County Environmental Health will be oversight agency for remediation. Staff & consultant did site review towards design efforts. Consultant finalizing administration design. LA County reviewing project for soil disturbance remediation efforts.Review existing plans of City Yard10/15/1507/20/16Contract Award - Mitigation Report06/22/1604/12/17Mitigation Report Preparation 05/01/1710/30/17RFP for Design08/01/1710/30/17Design consultant proposal review and selection10/31/1712/15/17HHR review completed.06/15/18TBD16-629 Municipal Pier Structural Assessment and Repairs415,000$ fmPlans and specs 95% complete. Specs being modified for construction mitigation measures. Reviewing for preparation of application for Coastal Commission permit to be combined effort with CIP 15-650 Pier Electrical Repairs project.Contracting of pervious Consultant to Conduct Pier Assessment 02/01/1703/01/17Preparation of RFP 03/01/1705/18/17Advertise RFP Assessment, Design, and Construction Support05/18/1706/15/17Award RFP 06/15/1708/22/17Pier Assessment/Inspection 09/25/1710/30/17Design 10/20/1711/26/18Coastal Commission Application preparationTBDTBDConstructionTBDTBD11-14-18_11-27-18 CC Mtg FY2018-19 - CIP Status for Council3 of 511/19/2018414 11-27-18 CIP Status ReportFY 2018-19 CAPITAL IMPROVEMENT PROGRAMCity of Hermosa Beach Public WorksCIP No.PROJECT NAMEProject Budget PM Start Date Finish Date (est)StatusNote:Blue Shaded Areas Indicate Updates15-650 Community Center General Improvements - Phase III. Description: On-going improvements to the Community Center including, repainting windows, doors and interior & exterior surface of the building.418,031$ efExterior wall repairs, concrete and rebar repairs, pressure washing of exterior walls and preparation of windows initiated.Preliminary Phase12/01/1608/30/17Public Works Commission 05/17/1705/17/17Bid Phase -Design01/02/1801/31/18Contract award09/25/1809/25/18Construction Phase11/13/1802/27/1915-660 Municipal Pier Electrical Repairs541,202$ hbDesign complete. Design review 100% complete. Specs being modified for construction mitigation measures. Reviewing for preparation of application for Coastal Commission permit to be combined effort with CIP 16-629 Pier Structural Assessment project.RFP Phase03/17/1706/30/17Consultant selection06/30/1708/21/17Design - 100% draft complete09/28/1710/01/18Coastal Commission Application preparationTBDTBDConstructionTBDTBD15-669 City Park Restroom Renovations (Previously named 'Fort Lots-O-Fun and Seaview Parkette Restrooms'; combined with 'South Park Restroom Renovations', and 'Clark Field Restroom Improvements')1,081,122$ ef/kmDesign complete. Construction documents being reviewed. Coastal commission application submitted.15-670 Installation of Grates in Tree Wells on Pier Plaza131,748$ ef/kmInstallation is complete. Staff has solicited quotes for installing tree grates for trees on Hermosa Avenue between 10th & 14th Streets.15-672 Council Chamber Improvements. Replacement of audio/visual equipment in the Council Chambers.305,024$ hbDesign completed. Need to review specs for current tech upgrades available. Project documents under review to prepare and finalize Bid Package for advertising. Solicit project bids for supply and installation estimate February 2019.Design - complete04/25/1709/30/17Bid specs review11/13/1801/07/19Solicit for bidsTBDTBDConstructionTBDTBD15-675 Pier Plaza Lamp Post Replacement71,922$ This project to be combined as part of CIP 12-609 Downtown Strategic Plan Implementation.16-682 Lot D Electrical Vehicle and Bicycle Transportation Infrastructure Expansion401,000$ km/rs90% project documents to be presented to Pub Works Comm in November 2018. Item presented to City Council.17-684 Emergency Operations Center Renovations193,500$ 17-687 ADA Improvements at Various Locations. Improvements and relocation of sidewalks, curb ramps and obstructions in highly traversed areas within the City in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. 150,000$ fmStaff has revised project docs. In discussions with Community Development Commission of LA County (LACDC), staff requested to combine this project with CIP 18-692 ADA Improvement at Various Locations to create a more competitive bid package. LACDC approved the project combination and requested that Labor Compliance services be acquired for the project. Solicited & received RFP for labor compliance services; under review. Estimate to solicit for construction bids mid February 2019. Locations are:6th St @ Prospect Ave, NW, SW; 4th St @ Prospect Ave., NW, SW; Gentry Ave @ Prospect Ave, NW, SW; Hollowell Ave. @ Prospect Ave., NW, NE, Southwest. (If project budget allows)Design - in house, complete12/15/2017 3/20/2018Solicit construction bids - complete5/1/20186/15/2018Rejected bids - single bid received8/26/20188/26/2018Develop & solicit RFP for Labor Compliance services9/15/201810/30/2018ConstructionTBDTBD11-14-18_11-27-18 CC Mtg FY2018-19 - CIP Status for Council4 of 511/19/2018415 11-27-18 CIP Status ReportFY 2018-19 CAPITAL IMPROVEMENT PROGRAMCity of Hermosa Beach Public WorksCIP No.PROJECT NAMEProject Budget PM Start Date Finish Date (est)StatusNote:Blue Shaded Areas Indicate Updates17-689 Clark Building Renovations. Remodel of kitchen and Restrooms at Clark Building423,554$ gk/ef/lzEquipment layout/schedule to be presented to Pub Works Comm meeting in November 2018. Public Works Field staff have upgraded the plumbing, building electrical (80%), installed & relocated a new water heater, coordinating for installation of new area drains. Project requires upgraded electrical supply for building; staff discussing details with SCE.RFP- Architectural Programming and Schematic Design09/14/1711/30/17Architectural Programming and Schematic Design 12/14/1701/15/18Design - 95%7/15/20182/1/2019ConstructionTBDTBD18-691 ADA Improvements at Various Locations. Improvements and relocation of sidewalks, curb ramps and obstructions in highly traversed areas within the City in order to follow the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. 120,000$ fmStaff has revised project docs. In discussions with Community Development Commission of LA County (LACDC), staff requested to combine this project with CIP 18-692 ADA Improvement at Various Locations to create a more competitive bid package. LACDC approved the project combination and requested that Labor Compliance services be acquired for the project. Solicited & received RFP for labor compliance services; under review. Estimate to solicit for construction bids mid February 2019. Locations are:6th St @ Prospect Ave, NW, SW; 4th St @ Prospect Ave., NW, SW; Gentry Ave @ Prospect Ave, NW, SW; Hollowell Ave. @ Prospect Ave., NW, NE, Southwest. (If project budget allows)Design - in house, complete12/15/2017 3/20/2018Solicit construction bids - complete5/1/20186/15/2018Develop & solicit RFP for Labor Compliance services9/15/201810/20/2018ConstructionTBDTBD18-692 14th Street Beach Restroom Rehabilitation - Phase 1. Project will rehabilitate restroom in 2 phases. 1st Phase will rehab wastewater handling (sewage lift station). 2nd phase will rehab restroom facility.110,000$ gk/efField review1/15/20191/30/2019Design & develop construction documents2/11/20193/28/2019Solicit consctruction bidsTBDTBDConstructionPUBLIC BUILDING & GROUND IMPROVEMENTS TOTAL:5,292,222$ GRAND TOTAL:16,769,738$ 11-14-18_11-27-18 CC Mtg FY2018-19 - CIP Status for Council5 of 511/19/2018Staff will need to meet with designer to discuss immediate sewer issue that effects overall phashing of the project. This is projected to occur in mid 2019.416 From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Monday, November 26, 2018 2:00 PM To: Ann Yang <anny@hermosabch.org> Subject: New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) Claudia Berman submitted a new eComment. Meeting: City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) Item: 2e) REPORT 18-0709 PROJECT STATUS REPORT AS OF OCTOBER 31, 2018 (Public Works Director Glen W.C. Kau) eComment: Thank you for the new format for the CIP status report. It is MUCH easier to read and understand the updates. View and Analyze eComments 417 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0728 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council receive and file the December 10, 2018 Planning Commission tentative future agenda item(s). Attachments: Planning Commission December 10, 2018 - Tentative Future Agenda Respectfully submitted by: Ken Robertson, Community Development Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™418 Tentative Future Agenda PLANNING COMMISSION City of Hermosa Beach December 10, 2018 Regular Meeting 7:00 P.M. Project Title Public Notice Meeting Date 320 Massey Street, Our Lady of Guadalupe—Conditional Use Permit, Precise Development Plan and Parking Plan Amendment to add science and music rooms and administrative offices. 11/8 12/10 f:\b95\cd\pc\future items\tent. future agendas\planning commission tentative agenda 11-20-18 419 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0730 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 ACTION SHEET OF THE PLANNING COMMISSION MEETING OF NOVEMBER 20, 2018 Recommended Action: Staff recommends that the City Council receive and file the action sheet of the Planning Commission meeting of November 20, 2018. Attachments: Action Sheet of November 20, 2018 Approved:Ken Robertson, Community Development Director City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™420 City Hall City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Action Minutes - Draft Planning Commission Chair Marie Rice Vice Chair David Pedersen Commissioners Peter Hoffman Michael Flaherty Rob Saemann Council Chambers Tuesday, November 20, 2018 7:00 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Present 5 - Commissioner Michael Flaherty, Commissioner Peter Hoffman, Vice Chair David Pedersen, Chairperson Marie Rice, and Commissioner Rob Saemann Absent 0 Also Present: Ken Robertson, Community Development Director Lauren Langer, Assistant City Attorney Kim Chafin, Planning Manager Nicole Ellis, Associate Planner 4. Oral / Written Communications Section I 5. CONSENT CALENDAR a. REPORT Approval of the October 1 and October 16, 2018 Planning Commission 18-0697 Action Minutes Attachments: 1. October 1, 2018 Planning Commission action minutes 2. October 16, 2018 Planning Commission action minutes ACTION: Motion by Commissioner Hoffman and seconded by Commissioner Flaherty to approve the Planning Commission action minutes of the October 1, 421 2018 special meeting as amended. The motion carried by a unanimous vote. ACTION: Motion by Commissioner Hoffman and seconded by Commissioner Saemann to approve the 11/20/18 version of the Planning Commission action minutes of the October 16, 2018 meeting. The motion carried by a unanimous vote. 6. Resolution(s) for Consideration - None 7. REPORT Information Only: Public Hearing Notices and Projects Zoning Map 18-0705 Attachments: 1. Public Notices 2. Projects Zoning Map Section II PUBLIC HEARING 8. REPORT CON 18-7, PDP 18-10, VTPM #82330 -- Conditional Use Permit, Precise 18-0693 Development Plan and Vesting Tentative Parcel Map No. 82330 for a two-unit condominium project at 222-220 27th Street, and determination that the project is categorically exempt from the California Environment al Quality Act (CEQA). Attachments: 1. Draft Resolution 2. Poster Verification 3. Radius Map 4. Application Submittal 5. Site Photographs Coming forward to speak: Joseph Fournier ACTION: Motion by Commissioner Hoffman and seconded by Commissioner Flaherty to adopt the attached resolution approving the Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #82330 for a two-unit detached condominium project at 222-220 27th Street, subject to conditions, and determine the project is Categorically Exempt from the California Environmental Quality Act (CEQA). The motion carried by the following vote: Ayes: Commissioners Hoffman, Saemann, Flaherty and Pedersen Noes: none Abstain: none Absent: none Recuse: Chairperson Rice This final action is subject to potential review by the City Council pursuant to Chapter 2.52 of the Municipal Code*, or may be appealed to the City Council by any party if filed by December 10, 2018. 422 9. REPORT CUP 18-5, PDP 18-12, PARK 18-3 - Conditional Use Permit Amendment 18-0702 18-5, Precise Development Plan 18-12 and Parking Plan Amendment 18-3 to allow a 7,415 gross square foot addition (including a 5,593 square foot building addition and a 1,822 square foot exterior covered area) remodel and parking lot modifications in conjunction with Our Lady of Guadalupe Catholic church and school to include two classrooms (music and science) and administrative and faculty space with no increase tostudent enrollment or faculty at an existing 20,565 square foot building for a total of 24,655 gross square foot building located at 320 Massey Street. Coming forward to speak: Pamilla Beeson ACTION: Motion by Commissioner Pedersen and seconded by Commissioner Saemann to continue to December 10, 2018 the public hearing to con sider the request approval of Conditional Use Permit Amendment 18-5, Precise Development Plan 18-12 and Parking Plan Amendment 18-3 to allow a 7,415 gross square foot addition (including a 5,593 square foot building addition and a 1,822 square foot exterior covered area) remodel and parking lot modifications in conjunction with Our Lady of Guadalupe Catholic church and school to include two classrooms (music and science) and administrative and faculty space with no increase to student enrollment or faculty at an existing 20,565 square foot building for a total of 24,655 gross square foot building located at 320 Massey Street. The motion carried by a unanimous vote. Section III HEARING 10. REPORT TRI-ANNUAL REPORT FOR ON-SALE ALCOHOLIC BEVERAGE 18-0694 CONDITIONAL USE PERMITS Attachments: 1. Process and Standards, updated 2017 2. Police/ABC Report for this period 3. Police Statistics for this period 4. Police Statistics for this period 5. LACoFD Business License inspection report 6. Code Enforcement Data March 1, 2018 to August 31, 2018 7. Code Enforcement Data November 1, 2017 April, 2018 8. Supplemental-Training Summaries, added on 11/15 @ 10am ACTION: Motion by Commissioner Hoffman and seconded by Commissioner Flaherty to receive and file the report, noting that no establishments are recommended for further review. The motion carried by a unanimous vote. Section IV 11. Staff Items 423 a. REPORT Verbal Report on City Council Actions 18-0695 b. REPORT Verbal Report on Major Planning Projects 18-0696 c. REPORT December 10, 2018 Planning Commission Tentative Future Agenda Items 18-0703 Attachments: Planning Commission Tentative Agenda for 12-10-18 ACTION: Motion by Commissioner Pedersen and seconded by Commissioner Hoffman to receive and file the December 10, 2018 Planning Commission tentative future agenda items. The motion carried by a unanimous vote. d. REPORT Community Development Department Activity Report of September, 2018 18-0698 Attachments: 1. September Activity Report ACTION: Motion by Commissioner Saemann and seconded by Commissioner Hoffman to receive and file the September, 2018 Community Development Department activity report. The motion carried by a unanimous vote. 12. Commissioner Items Put item on next agenda for discussion regarding donating mature trees that are being removed from properties. 13. Adjournment ACTION: Motion by Commissioner Saemann and seconded by Commissioner Hoffman to adjourn to the December 10, 2018 meeting. The motion carried by a unanimous vote. The meeting was adjourned at 8:15pm by Chairperson Rice. *Chapter 2.52, Section 2.52.040 of the Municipal Code provides for Council review and reconsideration of any decision of the Planning Commission by two affirmative votes at the next regularly scheduled City Council meeting. In the event the Council initiates a review, the review will be placed on a future agenda of City Council within a reasonable time period, and the Commission’s decision is stayed pending Council’s review and final decision. 424 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0719 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 AWARD OF ASSESSMENT ENGINEER SERVICES FOR UNDERGROUND UTILITIES ASSESSMENT DISTRICT ON HERMOSA AVE FROM 27TH STREET TO NORTH OF 34TH STREET (GREENWICH VILLAGE NORTH) (Public Works Director Glen W.C. Kau) Recommended Action: Staff recommends that the City Council: 1.Award a Professional Services Agreement (PSA) to NV5 for assessment engineer services for Underground Utilities Assessment District on Hermosa Ave from 27th Street to North of 34th Street. This will be a five-year contract in an amount not to exceed $35,000 for services; and, 2.Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney. Executive Summary: Staff recommends award of a contract for an assessment engineer to provide underground utilities assessment district services for Hermosa Avenue from 27th Street to north of 34th Street.This project is initiated by residents along Hermosa Avenue for the undergrounding of overhead electric facilities. Under the California Public Utilities Commission's guidelines,applicants (property owners)for this class of project are responsible for the costs of the undergrounding. Background: On May 04,2017,the Public Works Department received a formal request (Attachment 1)declaring the intent to proceed with the Greenwich Assessment District (District).This Assessment District contains 101 parcels and spans from the one power pole north of 34th Street to 27th Street along Hermosa Ave.The power poles along Palm Drive and parcels on the east side of Palm Drive are not included in the district.The items included with the formal request are:potential boundary map, spreadsheet indicating the property address,petition signatures,and notes from County Assessor’s maps. Pursuant to the City’s “Underground Utilities Assessment Districts Guide”(Initiated by Property Owners)(UUAG)(Attachment 2),Alternative 2,the District along with the City has completed steps City of Hermosa Beach Printed on 4/3/2024Page 1 of 4 powered by Legistar™425 Staff Report REPORT 18-0719 Owners)(UUAG)(Attachment 2),Alternative 2,the District along with the City has completed steps 1 through 3 which included: 1)The applicant and interested parties (in support) submitted a letter including proposed boundaries, and 60% owner signatures to the City expressing their interest in forming an Underground Utilities Assessment District (UUAD); 2)City staff prepared the boundary map (Attachment 3) that was submitted to the utility companies for feasibility so that they may provide the City with a preliminary cost estimate for the design and construction of the District. These preliminary costs were summed up and provided to the applicant of the District via an official city letter dated November 20th 2017 (Attachment 4), which totaled an amount of $1,986,259.14; 3)A letter of continued commitment from the applicant signed by 60% of property owners within the proposed district was submitted to the City via email dated February 13th 2018 (Attachment 5). According to the stated guidelines,the next step in the process is for the City to retain the services of consultants,including a Financial Advisor,Bond Counsel,and Assessment Engineer.As the project applicant,property owners are responsible for costs associated with this project,therefore,they must deposit funds with the City to pay the consultants. Discussion: Staff noticed and advertised the RFP in July 2018 for assessment engineering services.Four companies submitted proposals by the August 7th 2018 submittal deadline.The companies were NBS, NV5, Harris and Associates, and David Taussig & Associates. Staff reviewed the proposals and determined the best candidate based on appropriate qualifications and RFP responsiveness.Qualification Based Selection (QBS)was used for review of the submitted proposals based on qualifications,demonstrated ability to perform the work and on similar project types. The fee is reviewed and considered afterwards. The selected consultant has the qualifications,previous experience with similar sized projects and depth of resources to perform timely and properly the services of the agreement.Staff confirmed the firm’s qualifications and past performance by conducting reference checks.From the initial review, the rankings are as follows: Firm Proposed Fee Rank NV5 $ 63,015 1 Harris & Associates $ 38,455 2 NBS $ 49,740 3 Four proposals were received;one was deemed non-responsive.The remaining three proposals City of Hermosa Beach Printed on 4/3/2024Page 2 of 4 powered by Legistar™426 Staff Report REPORT 18-0719 Four proposals were received;one was deemed non-responsive.The remaining three proposals were deemed responsive to the work scope.The non-responsive proposal included their fee within the proposal.The RFP required that the fee shall be provided under separate,sealed cover and therefore their proposal was deemed not qualified.The proposal from NV5 ranked the highest and was reviewed and discussed with them.Staff negotiated with NV5 and they agreed to a reduced fee of $35,000 for the services required. Staff recommends that Council award a contract to NV5 for the subject services.Council approval would allow the Assessment Engineer to be contracted with the City (as liaison)and proceed with the remainder of the Assessment District Process and Guidelines per the sample Professional Services Agreement (Attachment 6). General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Governance Element: 2.6 Responsive to community needs.Continue to be responsive to community inquiries,providing public information and recording feedback from community interactions. 2.7 Major planning efforts.Require major planning efforts,policies,or projects to include a public engagement effort. 5.8 Public private partnerships.Pursue the use of public-private partnerships to implement projects and efforts that maintain character and benefit the community. Parks + Open Space Element: 5.6 Signage and infrastructure.Encourage signage,infrastructure,and utilities that do not block or detract from views of scenic vistas. Infrastructure Element: 6.2 Below ground utilities.Encourage the phase out and replace overhead electric lines with subsurface lines to reduce visual obstructions and the need for utility poles which can impede sidewalk accessibility. This project falls within the Walk Street and Sand Section Neighborhoods of the City,where key priorities are maintaining the high quality pedestrian connections through the walk streets,enhancing multimodal connectivity and retaining the form, scale, and orientation of buildings in this area. Fiscal Impacts: Assessment Engineer Services would be paid from funds deposited by the applicant of the Assessment District to pay for the consultant services.While the funds have not yet been deposited, staff has been in communication with the applicant who intends to fund the cost of all consultants City of Hermosa Beach Printed on 4/3/2024Page 3 of 4 powered by Legistar™427 Staff Report REPORT 18-0719 staff has been in communication with the applicant who intends to fund the cost of all consultants upon approval of the agreement.The Financial Advisor and Bond Counsel selected for the issuance of oil settlement bonds submitted proposals of $30,000 each,which are within the City Manager’s signing authority. These services would also be paid from funds deposited by the applicant. Attachments: 1.Formal Request Letter 2.Underground Utilities Assessment Districts Guide 3.Greenwich Village Boundary Map 4.Letter of Preliminary Assessment Costs 5.Continued Commitment Letters 6.Sample Professional Services Agreement for NV5 Respectfully Submitted by:Reed Salan, Associate Engineer Concur:Glen W.C. Kau, P.E., Public Works Director/City Engineer Noted for Fiscal Impact:Viki Copeland, Finance Director Noted for Legal Review:Mike Jenkins, City Attorney Approved:Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 4 of 4 powered by Legistar™428 ATTACHMENT 1 429 430 Underground Utilities Assessment Districts Guide (Initiated by Property Owners) Most underground utility assessment districts are formed at the request of the local property owners. The multi-step, multi-year process for each alternative (Alternative 1 & Alternative 2) are explained below. Undergrounding utilities includes Southern California Edison (“SCE”), Telephone, Cable and other utilities. The City’s role is to facilitate meetings, coordinate tasks, and hire and manage consultants. Unless otherwise stated, or decided by the City Council at a time of district formation, all costs of formation of a district, related studies, undergrounding of overhead electrical and communications facilities are the responsibility of the homeowners. 1 Alternative 1 1. The process is initiated by an interested property owner (proponent) who acts as a liaison between the City, utility companies, and neighbors. The proponent and other neighbors (interested parties) in support of undergrounding, submit a letter to the City expressing their interest in forming an Underground Utility Assessment District. The letter must include the proposed boundaries of the area for undergrounding and must be signed by owners representing at least 60% of the properties within the proposed district. 2. Based upon the interest letter, City staff prepares a boundary map and submits it to the appropriate utility companies who review and evaluate the map to ensure the boundaries are logical and feasible. Once the district boundaries are accepted by all parties, the utility companies provide the City with a preliminary cost estimate for the design and construction of the district. 3. Once an estimated cost of preliminary design is known (which is deposited by the property owners in Step 8 below), and an estimate of the preliminary cost for the construction is known, the interested parties decide if there is continued support to pursue an assessment district, use a different payment option or agree to abandon the project. Should the interested parties wish to pursue an assessment district, a letter of continued commitment signed by 60% of property owners within the proposed district is submitted to the City. 4. The City retains the services of consultants, including a Financial Advisor, Bond Counsel and Assessment Engineer. Unless otherwise decided by the City Council, the City collects funds from the property owners to pay the consultants. Should the district ultimately fail, the funds advanced by the property owners will not be reimbursed. 5. Bond Counsel prepares a formal petition to be circulated by the proponents to all affected property owners within the proposed district boundaries. The petition states the approximate costs each property owner would be responsible for should the property owners vote in favor of forming the district and proceeding with the utility undergrounding project. The cost is based on the preliminary costs received from the utility companies. In order for the process to continue, at least 60 percent of the property owners must sign/express interest. This petition is a “show of interest” and does not bind the property owner to the district. (The interested parties are the ≥ 60% of the owners; that means that only those pay for the bond counsel, and the other consultants-not the remaining ≤ 40%). 6. Concurrently with the Bond Counsel preparing the petition, the Assessment Engineer prepares a Preliminary Engineer’s Report identifying the benefits of the district, identifies the improvements and works with the Financial Advisor to provide an approximate assessment to each owner, based on the specific benefits of the project that each owner will receive. The Bond Counsel’s petition is certified by the retained Assessment Engineer. Attachment 2 431 7. Once the Preliminary Engineer’s Report is prepared and the petition is certified, City staff prepares a report to the City Council for the Council’s review and approval at a public hearing to consider whether to proceed further with the process and whether to direct the preparation of the Final Engineer’s Report. Before the close of the public hearing, the interested parties should report to the City Council whether there is consensus from the interested parties to proceed with the formal design of the project by Southern California Edison (“SCE”), Telephone, and Cable utilities. This would each generate their final cost for construction based on their respective tariffs and franchise agreements. 8. Design process begins once the utility companies receive the engineering and design fee. It usually involves the following steps: a) Base mapping b) SCE underground conduit and structures and electrical design c) Telephone and cable company design d) Cost estimate As with the cost for the consultants, unless otherwise decided by the City Council, the City collects funds from the property owners to pay for the design. Should the district fail, the funds advanced by the property owners will not be reimbursed. The duration of each step varies greatly depending on the number of other underground districts in queue, the size of the proposed district, and complexity of the design. According to SCE, as of 2014, estimated time to complete engineering and designs from all the utility companies is 18-24 months. 9. Once the design is complete and accepted by the City and utility companies, the utility companies provide a “guaranteed cost” or “cost of construction”. The Assessment Engineer will use the guarantee cost and all other costs incurred in the past (see Steps 4 and 8), or anticipated in the future, to generate a Final Engineer’s Report. This report will document the assessment amount each property owner within the district would be responsible for, should the district pass. 10. The completed design plans, Final Engineer’s Report, and Resolution of Intention are submitted to the City Council for approval and a public hearing is scheduled. An informal property owner information meeting is also held prior to the public hearing to explain the details of the proposed district. 11. Ballots are prepared by the bond counsel with the assessment amount and sent to each property owner within the proposed district’s boundaries. Each property owner then casts his or her ballot for or against forming the district. 12. All ballots must be submitted to the City by the end of the scheduled public hearing. Each property's vote is weighted in proportion to its assessment. 13. Following the majority protest hearing, the City Council will approve formation of the district unless a majority protest exists. If a majority of the ballots cast by the district property owners by the close of the public hearing vote YES, then there is no majority protest and City Council may choose to proceed with the formation of the district. If a majority of the ballots cast vote NO, then there is a majority protest and the district fails. Should the district fail, the funds advanced by the property owners will not be reimbursed. If the district is established by City Council, all property owners within the district will be responsible for the assessment amount regardless of the property owner’s personal vote. Attachment 2 432 14. If the district is approved, the property owner will have two options to pay for the assessment. a) 30-Day Cash Payment Period: Thirty (30) days after the close of the public hearing, the property owner has the option to pay the full or a portion of the assessment amount. Bonds will be sold for any unpaid portion of the assessment and a lien will be placed on the property until the bond is paid in full. b) Bond: If the property owner elects to not pay during the 30-Day Cash Payment Period, the unpaid Assessment will be financed through the issuance of bonds with the Assessments payable in annual installments corresponding in number and proportionate amount to the number of installments and principal amounts of bonds maturing in each year. Bonds are typically amortized over a 15-20 year period but can be amortized over as long a period as 30 years. The annual installments along with administrative expenses will be collected on the regular property tax bill. During that time, a lien will be placed on the property until the bond amount is paid in full. Bonds incur a finance charge. 15. All upfront costs incurred by the property owners, or City can be included in the Assessments and reimbursed to such property owners from proceeds of the sale of bonds. Once the bonds are sold and all moneys are collected, the construction phase will commence. The construction duration will vary depending on the size of the district. In general, the construction phase lasts from 1 to 3 years. If the district fails, funds advanced by the property owners will not be reimbursed. 16. In areas outside of public right-of-way where no dedicated utility easement exists, each homeowner may be required to deed an easement to the utilities for the underground lines and structures. Legal costs related to the deeding and recording of these easements may be included in the SCE cost for the construction and if not, are the responsibility of the property owner. 17. When construction of the underground infrastructure is completed, all property owners are notified that it is time to implement their private conversions. Private conversions require property owners to hire a licensed electrician to connect the property’s existing overhead connection to the underground infrastructure and remove the above ground lines. The cost of the private conversion is not covered in the assessment amount. The assessment amount only covers work performed in the roadway easement and where utility easements have been obtained. 18. It is the property owner’s responsibility to perform the conversion within the designated timeframe. Delays caused by one property owner’s private conversion, may cause delays to the whole district. It is important to note, that according to SCE, from the initial letter to the last private conversion, the average process takes approximately seven (7) years, depending on the size of the district. Attachment 2 433 Alternative 2 1. The process is initiated by an interested property owner (proponent) who acts as a liaison between the City, utility companies, and neighbors. The proponent and other neighbors (interested parties) in support of undergrounding, submit a letter to the City expressing their interest in forming an Underground Utility Assessment District. The letter must include the proposed boundaries of the area for undergrounding and must be signed by owners representing at least 60% of the properties within the proposed district. 2. Based upon the interest letter, City staff prepares a boundary map and submits it to the appropriate utility companies who review and evaluate the map to ensure the boundaries are logical and feasible. Once the district boundaries are accepted by all parties, the utility companies provide the City with a preliminary cost estimate for the design and construction of the district. 3. Once an estimated cost of the design and construction is known, the interested parties decide if there is continued support to pursue an assessment district, use a different payment option or agree to abandon the project. Should the interested parties wish to pursue an assessment district, a letter of continued commitment signed by 60% of property owners within the proposed district is submitted to the City. NOTE: In this alternative the cost of design is paid after the assessment district is formed. However, this means that the assessment is based on an estimate of costs and the residents will be responsible for paying additional costs if the actual costs are greater than the estimate. See discussion in Step 19 below. 4. The City retains the services of consultants, including a Financial Advisor, Bond Counsel and Assessment Engineer. Unless otherwise decided by the City Council, the City collects funds from the property owners to pay the consultants. 5. Bond Counsel prepares a formal petition to be circulated by the proponents to all affected property owners within the proposed district boundaries. The petition states the approximate costs each property owner would be responsible for should the property owners vote in favor of forming the district and proceeding with the utility undergrounding project. The cost is based on the preliminary costs received from the utility companies. In order for the process to continue, at least 60 percent of the property owners must sign/express interest. This petition is a “show of interest” and does not bind the property owner to the district. (The interested parties are the ≥60% of the owners; that means that only those pay for the bond counsel, and the other consultants-not the remaining ≤40%). 6. Concurrently with the Bond Counsel preparing the petition, the Assessment Engineer prepares a Preliminary Engineer’s Report identifying the benefits of the district, identifies the improvements and works with the Financial Advisor to provide an approximate assessment to each owner, based on the specific benefits of the project that each owner will receive. The Bond Counsel’s petition is certified by the retained Assessment Engineer. 7. Once the Preliminary Engineer’s Report is prepared and the petition is certified, City staff prepares a report to the City Council for the Council’s review and approval at a public hearing to consider whether to proceed further with the process and whether to direct the preparation of the Final Engineer’s Report. Before the close of the public hearing, the interested parties should report to the City Council whether there is consensus from the interested parties to proceed. Attachment 2 434 8. The Assessment Engineer will use this estimated cost and all other costs incurred in the past, and those anticipated in the future (e.g., the cost for Engineer’s Report and Bond Counsel, etc.) plus a significant contingency to try to account for the uncertainty of not having a completed design, to generate a Final Engineer’s Report. This report will document the assessment amount each property owner within the district should be responsible for, should the district pass. All upfront costs incurred by the property owners or City could be folded into the assessment costs. If the district fails, then all costs incurred will be lost. 9. The completed Final Engineer’s Report, and Resolution of Intention are submitted to the City Council for approval and a public hearing is scheduled. An informal property owner information meeting is held prior to the public hearing to explain the details of the proposed district. 10. Ballots are prepared by the bond counsel with the assessment amount and sent to each property owner within the proposed district’s boundaries. Each property owner then votes for or against forming the district. 11. All ballots must be submitted to the City by the end of the scheduled public hearing. Each property's vote is weighted in proportion to its assessment. The district passes if the City receives more than 50% YES votes from the district property owners by the close of the public hearing session. If the district passes, all property owners within the district will be responsible for the assessment amount regardless of the property owner’s personal vote. 12. Following the majority protest hearing, the City Council will approve formation of the district unless a majority protest exists. 13. If the district is approved, the property owner will have two options to pay for the assessment. a) 30-Day Cash Payment Period: Thirty (30) days after the close of the public hearing, the property owner has the option to pay the full or a portion of the assessment amount. Bonds will be sold for any unpaid portion of the assessment and a lien will be placed on the property until the bond is paid in full. b) Bond: If the property owner elects to not pay during the 30-Day Cash Payment Period, bonds will be sold. Assessments are placed on the property tax bill that may be paid over a 15-30 year financing period. During that time, a lien will be placed on the property until the bond amount is paid in full. Bonds incur a finance charge. 14. Once the bonds are sold and all moneys are collected, the City forwards the payment to the utility companies to begin the design process. The remaining funds will be retained for construction. 15. Design process begins once the utility companies receive the engineering and design fee. It usually involves the following steps: a) Base mapping b) SCE underground conduit and structures and electrical design c) Telephone and cable company design d) Cost estimate The duration of each step varies greatly depending on the number of other underground districts in queue, the size of the proposed district, and complexity of the design. According to SCE, as of 2014, estimated time to complete engineering and designs from all the utility companies is 18-24 months. Attachment 2 435 16. In areas outside of public right-of-way where no dedicated utility easement exists, each homeowner may be required to deed an easement to the utilities for the underground lines and structures. Legal costs related to the deeding and recording of these easements may be included in the SCE “cost of design and of construction”, and if not, are the responsibility of the property owner. 17. The construction phase begins. The construction duration will vary and can range anywhere from 1 to 3 years. 18. When construction of the underground infrastructure is completed, all property owners are notified that it is time to implement their private conversions. Private conversions require property owners to hire a licensed electrician to connect the property’s existing overhead connection to the underground infrastructure and remove the above ground lines. The cost of the private conversion is not covered in the assessment amount. The assessment amount only covers work performed in the roadway easement and where utility easements have been obtained. 19. It is the property owner’s responsibility to perform the conversion within the designated timeframe. Delays caused by one property owner’s private conversion, will cause delays to the whole district because overhead structures cannot be removed until all properties have completed their private conversions. In the event the actual costs for the undergrounding work exceed the total costs reported in the Final Engineer’s Report, the property owners will have to decide if there is continued support of the project or to disband the district. Continuing the project would require one of two options: a) The property owners can fund the costs exceeding the total amount reported in the Engineer’s Report, or b) The Engineer’s Report will have to be revised, taking the revised assessment amounts through the process again beginning from task 9 of Alternative 2. It is important to note, that according to SCE, from the initial letter to the last private conversion, the average 1process takes approximately seven (7) years, depending on the size of the district. 1 These Guidelines may be revised from time to time by the City of Hermosa Beach Director of Public Works. (April 2017) Attachment 2 436 UNDERGROUNDING OF UTILITY LINES AND FORMATION OF ASSESSMENT DISTRICTS FREQUENTLY ASKED QUESTIONS: What equipment will still be visible above ground? Transformers may be located above ground on concrete pads or will be located in subsurface vaults covered by manhole covers. Each vault requires two, 12-inch diameter by 30-inch high vents. Telephone systems may also require small above terminals to provide maintenance access. Will my electricity be out during the construction? NO. During construction there will be some disruption because the streets in the area will be dug up, but your electricity, cable TV, and telephone service should not be affected. Only after everyone in the project area has connected to the underground system will the overhead wires and poles be removed. Will property owners get a chance to review proposed locations of the equipment before they are cast in concrete? The locations of pad mounted equipment and vents will be marked on the ground after the plans have been completed so that the property owners can see the proposed placements. Locations for these structures will be placed in the roadway easement selected by both the City staff and utility companies for ease of utility operations and in consideration of the property owners. Location adjustments to these structures are typically not allowed after the designs are finalized. If a utility pole has a cell phone antenna, will it be removed? Cell phone companies will be notified by the utility company that the pole is going to be removed and that the antennas will need to be removed. What will happen to the streetlights? In most cases throughout the City, the streetlights are attached to the utility poles. The project will include the installation of new streetlights. Unless your neighborhood chooses to pay for more expensive decorative lights, standard concrete streetlight poles will be installed. If your project moves forward, City staff will meet with your neighborhood to discuss the various street lighting options. I’ve heard about new technologies like fiber optics coming to residential neighborhoods, how does utility undergrounding fit into all of this? New technologies such as fiber optics can exist, both on overhead poles or underground. Currently, when undergrounding projects take place, there is additional room for fiber optic cables to be laid down. How much does it cost? Costs vary substantially from district to district depending on the size, physical constraints, specific benefit of each property, how many overhead lines need to be placed underground, how many poles need to be removed, size and number of property owners within the undergrounding district, labor and material costs, and inflation. Costs estimated in a 2001 study for City-wide undergrounding project in Rolling Hills estimated per household cost between $52,000 and $62,000. Please note that the assessment amount does not include the private conversion portion of the project, conversion of your electrical panel, if necessary or the connection from your home to the street. Estimated cost for this work is at $9,000-$20,000 and will depend upon the terrain, type of soil and the distance from the house to the road easement and connection to the main conduit. Is there money available from other sources to help pay for undergrounding? Edison offers three options for undergrounding power lines. The first is where a municipality (City) organizes the project and it is paid for with money accumulated from a small surcharge on a utility bill, Attachment 2 437 called Rule 20A. The money from this source must be used on a project with a minimum of 600 linear feet and must be on main thoroughfares. The second option is where homeowners initiate the undergrounding and form a district. To qualify, the area to be undergrounded must be a minimum of 600 linear feet and all existing overhead communication and electric facilities within the area must be removed and all property owners served by the overhead facilities to be undergrounded agree in writing to have the wiring changes made on their premises necessary to allow service through the underground system. If the project meets these requirements, it may qualify for Rule 20B in which, Edison removes all of the utility poles at their own cost and a subsidy from Edison is available in the amount equal to building an equivalent overhead system, which SCE estimates is generally 20% of the cost of undergrounding. That subsidy is applied to SCE’s final invoice to offset the cost of constructing a new underground system. The third option for undergrounding is Rule 20C in which the property owner(s) pays the entire cost of the underground project including the removal of overhead facilities. Why can’t the City pay for a part of this project? The City of Hermosa Beach is supportive of neighborhood undergrounding projects, however, there are many competing infrastructure needs that must be met, such as repaving roads, repairing public buildings, and maintaining our parks. Why can’t the Utilities pay for this project? It’s their wires, right? Unfortunately, undergrounding is expensive and there is no legal requirement for them to underground their facilities. What costs are included in the assessment amount? The assessment amount includes district formation, design engineering, construction, legal, administration, and bond issuance costs. Upfront costs incurred by the owners can be reimbursed from the bonds as well. However, if an assessment district does not pass, the upfront costs are non- refundable. What costs are not included in the assessment amount? The assessment amount does not include the private conversion portion of the project, conversion of your electrical panel, if necessary, or the connection from your home to the street. Estimated cost for this work is at $9,000-$20,000 and will depend upon the terrain, type of soil and the distance from the house to the road easement and connection to the main conduit. How do property owners pay the assessment? The assessment can be paid in cash or through bond financing. Once the Assessment District has been approved by the City Council, property owners have a 30-Day Cash Payment Period to pay their assessment. After the 30-Day Cash Payment Period, any unpaid portion of the assessment will be financed through bond sales. If the property owner elects to finance the costs, annual installments of principal, interest, and administrative fees will be collected with the property tax bill. Can the assessment be paid partially in cash and partially go to bond? Yes, during the 30-Day Cash Payment Period, the property owner will save the additional costs that would be incurred in a bond issuance on the portion of the assessment paid. After this period, the property owner can at any time make cash payments to pay off the assessment by paying off any Attachment 2 438 outstanding delinquencies, a portion or the remaining principal amount, applicable bond redemption premium, interest to the next available bond call date, and an administrative fee fixed by the City. Any payments made after the 30-Day Cash Payment Period will not receive the savings, because the costs of a bond issuance will be incurred. Is the assessment tax deductible? Please direct any tax-related questions to your tax advisor or accountant. What is the term of the bond financing? Usually the bonds are financed over a 15-20 year term. However, some bonds have been financed over a 30-year term. What is the rate of interest on the bonds? The bond financing reflects the market rate at the time of issuance. The City does not have the capability to predict such rates. What if I sell my home before the assessment is paid in full? This is a matter that can be negotiated between the buyer and seller. The lien is placed on the property and will remain with the property unless the assessment is paid in full. This information should be disclosed to the buyer. What is the private conversion and what does it include? Private conversion involves undergrounding the service wires and equipment that are on private property - that connect from the main service conduit in the roadway easement to the property owner's home or business. This work includes trenching, installing service conduit, backfill, and modification or replacement of the customer’s electric panel to accept underground service. What is the private conversion portion of the project? Each property owner must connect his or her overhead utility lines to the underground utility system. It is recommended to obtain bids from licensed contractors to perform this work. This cost is not included in the assessment amount. What is the typical cost for the private conversion? It typically costs between $9,000 and $20,000 to convert overhead utilities to underground. The cost depends on the terrain of the lot, type of soil and the distance from the electrical panel to the main conduit in the roadway easement. These costs are not included in the assessment. Can the cost of the private conversion be added to my property tax bill as well? No. The cost of the private conversion is negotiated between you and your contractor. Each property owner pays for this service separately from the assessment. Who do property owners contact with questions or concerns regarding the project? Questions and concerns regarding the project should be directed to the Department of Public Works, by calling 310-318-0214. Property owners should not contact the utility companies directly with questions. Attachment 2 439 Myths and Facts of the process for undergrounding of utility lines and formation of assessment districts FORMATION AND COSTS Myth: The undergrounding of utilities is a City driven project. Fact: The assessment districts for the undergrounding of utilities are property owner driven projects. The City acts as a liaison between the utility companies and property owners Myth: Rule 20A money can be applied anywhere in the City. Fact: Generally, Rule 20A money can be applied to major thoroughfares only. Myth: Everything is included in the assessment costs. Fact: The assessment covers the district formation and construction costs to underground the utility lines. Property owners are responsible for hiring and paying a contractor to connect their property's utilities to the underground system. Myth: The City is not assessed for any City owned parcels. Fact: City property is assessed based on the same assessment methodology as other properties within the assessment district. Myth: The City withholds information from property owners. Fact: The City makes every effort in being transparent about the assessment process and welcomes any calls or inquiries. The utility companies should not be contacted directly with questions regarding the project. The property owners are welcome and encouraged to engage their own facilitator to act as a liaison to the utility companies on their behalf. Myth: I still have to pay the assessment if I sell my property. Fact: The City does not require the assessment to be paid off when a property is sold; however, the buyer may make the request. CONSTRUCTION Myth: I will not have access to my property during construction. Fact: Construction for a typically sized district takes 1 year but can last up to 3 years. The work area generally shifts each week. Access during working hours will be limited, but is reopened at the end of each work day. Myth: If the contractor/construction causes damage to my private property, it will not be repaired. Fact: The contractor is responsible for repairing all damages done during construction. Should any damage occur, please notify the project superintendent or city staff. Myth: The City has an approved list of electrical contractors to perform the private conversion. Fact: The City may provide a list of electrical contractors who conduct business within the City, but do not maintain a list of prequalified or approved contractors. Myth: A select few electrical contractors make arrangements with the City to perform private conversions prior to properties being released for conversion. Attachment 2 440 Fact: Private conversion should NOT be started prior to written notification from the Utility company, issuance of a building permit, and pre-inspection from the building inspector. Myth: My service panel will have to be replaced or upgraded. Fact: Service panel replacements are required if the existing panel is not compatible with the new underground system and is paid by the property owner. Myth: The electrical conversion process will disrupt electrical service to my property for a long period of time. Fact: The service conversion or "cut-over" to the underground system takes approximately 10-20 minutes to complete. Electrical service is restored after completion of the cut-over. Attachment 2 441 417 125 2909 2622142601 2702 2202593233324 2721 2728 1372806 250321632322930 27002546 2562826 3031 3301 2810 3033 2666 2640 32243443 26413003 325 3001 212 2528 26022541 2353125252222249111 2800 2918 28312838 108 115 2540 2840 1181331233232 125255221835043510 31132125532031424823013213226325423522014612631112813112324212032313513122713213624124512323131532051361202422311211323372451201212382282251213303093102321262483151391361241281351501323141232302503073181222601382312172252223103222071301352553011332391272461423192602272153122382572412302462082452202022293063082172552002422343152442313182493162211262182143012203172503002493063022352422592212012282082432322393012072543262540 23233352252615 3007 2934 331225223248261026182626 24013513224123012621025312092527 2634125 2600 34043408 1443414 3320216 2453412 2202211331402362920 3306122 2924 2902 2910 3302 3035 2617 1191153113113100 2621 3104 3417 3116 201 2630 1333108 25921723524324224231431825426013023430320732932132222632220522520013512524425530123431712414021620913320122521933630231031023712024321822422112524524424826342642 3423 3124 2648 3129 25453133 26522654 1332812 2716 3205 3407 2836 3415 2732 2824 3518 33163312 3216 2828 2728 3206 2722 2712 3422 2818 2804 3430 3207 330321732013220 280128233112 247 3116 30053222 138 2918290129063122 30183022 3231 3010 3104 3026 1373130 3002 3405 3233 33133302330030203320331033183323302031013330 2242643 1351213411 2301302292293030 2251262604 2540 250 24934353436 247216124123215316317235122126201245252Palm DrThe StrandHermosa AveManhattan Ave33rd St 31st St 30th St 29th St 28th St 27th St 33rd Pl 34th St 30th Pl 29th Ct 28th Ct 34th Pl 26th St Longfellow Ave 35th St 27th Ct Highland AveCrest Dr35th Pl 26th St 35th St ± Greenwich Village NorthProposed Undergrounding Undergrounding Area Attachment 3442 City of Hermosa Beach Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Tel: (310) 318-0235 November 20, 2017 Greenwich Village Underground Utility Assessment District (UUAD) Association (Via Email) Re: Preliminary estimated cost of design and construction – For the Association’s information and review Dear Prospective Greenwich Village UUAD Association Member: The City has received the preliminary cost estimate for undergrounding of the overhead utilities for your district, and is provided below. Please refer to item 3 (provided below) of Alternative 2 for the next steps of the previously provided City’s UUAD guide. The estimated cost for the undergrounding of the utilities identified on the pole (Crown Castle, Frontier and SCE) is $1,986,259.14 as of this dated letter. SCE $900,000 Frontier $999,000 Crown Castle $87,259.14 Total $1,986,259.14 Once an estimated cost of the design and construction is known, the interested parties decide if there is continued support to pursue an assessment district, use a different payment option or agree to abandon the project. Should the interested parties wish to pursue an assessment district, a letter of continued commitment signed by 60% of property owners within the proposed district is to be submitted to the City. NOTE: In this alternative, the cost of design is paid after the assessment district is formed. However, this means that the assessment is based on an estimate of costs and the residents will be responsible for paying additional costs if the actual costs are greater than the estimate. Should you have any questions or require further information, please contact Reed Salan, Associate Engineer, at (310) 318-0229 or email at rsalan@hermosabch.org. Sincerely, Glen W.C. Kau, P.E. Public Works Director /City Engineer Attachment 4 443 From:Vicki Patman To:Reed Salan Subject:Continued Commitment Letters Date:Tuesday, February 13, 2018 8:37:09 PM Attachments:image002.jpg GVUAcommitment letter 20.pdf GVUAcommitment letter 35.pdf Hi Reed- Attached please find continued commitment letters signed by 60% of property owners in the proposed district. Please let me know how we proceed to the step # 4, the hiring of the assessment engineer, bond counsel and the financial advisor. Best- Vicki Banner_Small Attachment 5 444 Attachment 5 445 Attachment 5 446 Attachment 5 447 Attachment 5 448 Attachment 5 449 Attachment 5 450 Attachment 5 451 Attachment 5 452 Attachment 5 453 Attachment 5 454 Attachment 5 455 Attachment 5 456 Attachment 5 457 Attachment 5 458 Attachment 5 459 Attachment 5 460 Attachment 5 461 Attachment 5 462 Attachment 5 463 Attachment 5 464 Attachment 5 465 Attachment 5 466 Attachment 5 467 Attachment 5 468 Attachment 5 469 Attachment 5 470 Attachment 5 471 Attachment 5 472 Attachment 5 473 Attachment 5 474 Attachment 5 475 Attachment 5 476 Attachment 5 477 Attachment 5 478 Attachment 5 479 Attachment 5 480 Attachment 5 481 Attachment 5 482 Attachment 5 483 Attachment 5 484 Attachment 5 485 Attachment 5 486 Attachment 5 487 Attachment 5 488 Attachment 5 489 Attachment 5 490 Attachment 5 491 Attachment 5 492 Attachment 5 493 Attachment 5 494 Attachment 5 495 Attachment 5 496 Attachment 5 497 Attachment 5 498 Attachment 5 499 Agreement No. 18.002 CONTRACT FOR PROFESSIONAL ENGINEER SERVICES FOR UNDERGROUND UTILITIES ASSESSMENT DISTRICT ON HERMOSA AVE FROM 27TH STREET TO NORTH OF 34TH STREET “GREENWICH VILLAGE” This AGREEMENT is entered into this 27TH day of November, 2018, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and NV5 (“CONSULTANT”). R E C I T A L S A. The City desires to obtain assistance for Assessment Engineer services for the processing of an Underground Utility Assessment District. B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work. C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement. D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement. NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows: 1. CONSIDERATION AND COMPENSATION A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A. B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement. C. As additional consideration, CITY agrees to pay CONSULTANT a total not to exceed $35,000 , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee. E. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Attachment 6 500 Page 2 of 10 2. SCOPE OF SERVICES. A. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference. B. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” 4. TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Mr. Jeffrey Cooper CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 31, 2024 unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. Attachment 6 501 Page 3 of 10 10. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing. B. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date. C. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12. INDEMNIFICATION. A. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions Attachment 6 502 Page 4 of 10 concerning indemnification. 13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void. 14. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 15. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17. INSURANCE REQUIREMENTS. A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or Attachment 6 503 Page 5 of 10 non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City. 2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise. 1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to Attachment 6 504 Page 6 of 10 liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 2. General Liability and Auto Insurance Liability policies shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY. C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above. Attachment 6 505 Page 7 of 10 G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. 19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub- consultants and agents. 20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction. 21. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. Attachment 6 506 Page 8 of 10 22. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY CONSULTANT City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: Reed Salan NV5 9890 Irvine Center Drive Irvine, CA 92618 ATTN: Jeff Cooper Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. 23. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 24. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement. 25. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 26. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. 27. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 28. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment Attachment 6 507 Page 9 of 10 with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. 29. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 30. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 31. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 32. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 33. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 34. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and work papers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. 35. DISCLOSURE REQUIRED. (City and Consultant initials required at the following paragraph) By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Attachment 6 508 Attachment 6509 9890 Irvine Center Drive | Irvine, CA 92618 | www.nv5.com | Office: 949.585.0477 | Fax: 949.585.0433 PN: P2270182349 August 7, 2018 City of Hermosa Beach Office of the City Clerk, 2nd Floor Attn: Reed Salan, Associate Engineer 1315 Valley Drive Hermosa Beach, CA 90254 SUBJECT: Fee Proposal for Assessment Engineer for Underground Utilities Assessment District on Hermosa Avenue from 27th Street to North of 34th Street Dear Mr. Salan, Enclosed please find our fee proposal for the above referenced RFP. Our fee is a negotiable offer. We look forward to meeting with you and discussing the scope of work and fees. We are excited about the opportunity to assist you and the City of Hermosa Beach. Respectfully, NV5 Jeffrey M. Cooper, PE Director of Municipal Services Exhibit A Attachment 6 510 FEE PROPOSAL Task Description Project Manager/ Assessment Engineer Mapping + Database Admin Support Total Estimated Hours Total Estimated Fee $215 $110 $95 A Determine Proposed Assessment District Boundary 2 2 0 4 $650 B Create Property Owner Database 2 0 8 10 $1,190 C Prepare Proposed Assessment District Spreadsheet 4 0 16 20 $2,380 D Determine Sufficient Valid Petitions Exist to Proceed 4 0 20 24 $2,760 E Execute Certificate of Sufficiency Petition 2 0 1 3 $525 F Assist in Establishing Project Schedule 2 0 2 4 $620 G Attend Utility Coordination Meetings (assume 3 meetings)6 0 2 8 $1,480 H Prepare Boundary Map of Assessment District 2 8 0 10 $1,310 I Prepare Engineer’s Report 6 12 8 26 $3,370 J File Preliminary Engineer’s Report with Public Works 2 0 0 2 $430 K Attend City Council Meeting at which Resolution of Intention is adopted 4 0 0 4 $860 L Prepare Formal Boundary Map for Recordation 2 6 0 8 $1,090 M Print and Mail Resolution of Intent 4 0 32 36 $3,900 N Prepare Amended Engineer’s Report 2 0 1 3 $525 O File Amended Engineer’s Report with Public Works 2 0 0 2 $430 P Attend Property Owner Information Meeting 4 0 2 6 $1,050 Q Attend Public Meeting, Public Hearing, Make Presentations (assume 1)4 0 2 6 $1,050 R Count Ballots Received 2 0 4 8 $810 S Make Revisions to Engineer’s Report as ordered by City Council 2 1 1 4 $635 T Print and Mail Confirmed Assessment Amount to Each Property Owner 4 0 24 28 $3,140 NOT-TO-EXCEED FEE PROPOSAL — GREENWICH VILLAGE NORTH DISTRICT City of Hermosa Beach — Assessment Engineer for Underground Utilities Assessment District NV5 | 1 Exhibit A Attachment 6 511 FEE PROPOSAL Task Description Project Manager/ Assessment Engineer Mapping + Database Admin Support Total Estimated Hours Total Estimated Fee $215 $110 $95 U Prepare Assessment Diagram, Notice of Assessment, and List of Assessed Property Owners Names for Recordation 2 0 2 4 $620 V Review Preliminary and Final Official Statements 2 0 0 2 $430 W Staff Meetings, Project Administration, and Coordination 8 0 8 16 $2,480 X Answer Assessment District-related Questions from Residents/Property Owners 8 0 8 16 $2,480 Misc. Expenses $785 Total for District $35,000 City of Hermosa Beach — Assessment Engineer for Underground Utilities Assessment District NV5 | 2 Exhibit A Attachment 6 512 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0720 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY SUMMARY Recommended Action: Staff recommends that the City Council receive and file the Quarterly Summary from the South Bay Workforce Investment Board (SBWIB). Attachments: 1. SBWIB 1st Quarter Report for Program Year 2018-2019 Submitted by: Chris Cagle, SBWIB Regional Affairs Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™513 SOUTH BAY WORKFORCE INVESTMENT BOARD 11539 Hawthorne Blvd., Suite 500, Hawthorne, CA 90250 Office 310-970-7700; Fax 310-970-7712 Quarterly Summary of the October 18, 2018 South Bay Workforce Investment Board of Directors Meeting Hermosa Beach This report summarizes the October 18, 2018, South Bay Workforce Investment Board (SBWIB) meeting activities and program accomplishments during the 1st Quarter of Program Year 2018-2019. As you are aware, the South Bay WIB is comprised of representatives from the eleven participating cities of Hermosa Beach, Redondo Beach Lawndale, El Segundo, Inglewood, Carson, Manhattan Beach, Torrance, Hawthorne, Lomita and Gardena for the delivery of employment and training services through its One-Stop Business and Career Centers. *The South Bay Workforce Investment Board’s 23rd Annual Awards Ceremony was held on Thursday, November 1, 2018 at the Torrance Marriot. Dennis Fitzgerald VP of Operations from Impressa Aerospace, was presented with the SBWIB’s highest award, the Esther Williams Award of Excellence. During the Ceremony the SBWIB also recognized former participant and Hermosa Beach resident Marta Caires. The Awards Ceremony celebrated the outstanding accomplishments of the workforce development community during the past year and attracted more than 400 civic leaders, employers, training providers and graduates of job and career training programs. *The South Bay One-Stop Business & Career Center held 12 recruitment fairs during the 1st quarter for Hermosa Beach, Lomita, Redondo Beach, Torrance and Manhattan Beach residents. 242 job seekers attended the recruitment fairs resulting in 52 applicants being offered a second interview. Some of the employers in attendance included Walmart, Air China, Amazon and Blue Crew. *One Hermosa Beach youth was enrolled in the WIOA year-round Youth Program; this individual received pre-employment Blueprint for Workplace Success training and access to free occupational training based on their career interest. Other services included paid work experience at a worksite in the City of Hermosa Beach. 514 *Under the SBWIB’s Incumbent Worker Training Program a total of 9 nurses were enrolled in a 16-week perioperative registered nurse (RN) speciality training course offered by Azusa Pacific University. This 16- week course is being offered to hospitals throughout Los Angeles County to upskill experienced RNs to take on higher waged perioperative care positions. *The South Bay One-Stop Business and Career Centers are currently recruiting for the Fit for Gold Tutoring & Fitness Academy. The candidates should be high school seniors interested in working with elementary and middle school aged youth. Youth will have the opportunity to make up to $1,300 and be eligible for program scholarships. Under this program the high school seniors provide homework assistance, nutrition information, and physical fitness activities to students in grade 3rd – 8th. Those interested in participating should contact a South Bay One-Stop Center. *The South Bay One-Stop Business and Career Centers have partnered with Census 2020 to assist with recruiting individuals interested in open positions as Recruiters, Canvassers, Clerical Professionals, Information Technology Support and Managerial with pay ranges from $23hr - $35hr. Last quarter an onsite recruitment event was held at the Torrance One- Stop and two additional recruitment fairs will be held the following quarter. The service areas include the cities of Inglewood, Woodland Hills, Long Beach, South Gate and West Covina areas. *As part of the Summer Jobs Program, one Hermosa Beach student was recruited for an opportunity to receive paid pre-employment training and 120 hours of paid work experience. Youth had a chance to earn up to $1,590 this summer. *During the first quarter, the California Employment Training Panel (ETP) awarded the SBWIB with a $131,536 grant to establish a program that will help subsidize job skills training for eligible manufacturers primarily in the aerospace sector. With this funding the SBWIB will work in partnership with the Training Funding Partners to analyze the employer’s workforce development needs in order to contract with a training provider to deliver services. These funds can cover training for current employees as well as new hires. 515 *In partnership with the Department of Children and Family Services (DCFS) the SBWIB hosted a Bridge-to-Work enrollment fair on September 29th in which over 100 foster care youth were invited including Hermosa Beach residents. The youth will go through pre-employment training and have the opportunity to earn up to $5,300. *Our 1st quarter totals reflect 30,563 visits to our South Bay One-Stop Business and Career Centers of which 5,430 visited the Torrance One- Stop. *Rapid Response services were provided to 6 South Bay companies that employ 1,206 individuals who were affected by layoffs/closures during the 1st Quarter of Program Year 2018-2019. Staff completed orientations to One-Stop services in addition to information regarding unemployment insurance benefits. *Last quarter representatives for the U.S. Department of Labor Veterans Employment and Training Services Division visited the SBWIB for a briefing on programs offered to veterans including employment and training services. The DOL visitors received an overview of how the SBWIB is assisting target groups including recently separated veterans, post 9/11 veterans, homeless veterans, female veterans, spouses of active duty service members, underemployed veterans, disabled veterans and formerly incarcerated veterans. Also in attendance were strategic partners that work with the SBWIB in the areas of housing, mental health, training, employment, as well as veteran and unemployment benefits. *During the first quarter, the South Bay One-Stop Business & Career Center reached out to numerous Hermosa Beach employers including 3V Signs and Graphics. The South Bay One-Stop Business & Career Center will continuously conduct monthly outreach to Hermosa Beach businesses to market SBWIB services available to meet their hiring and business needs. *The Torrance One Stop offers Youth Job Club every Thursday from 4pm-6pm to Hermosa Beach youth and young adults between the ages of 16-24. During Job Club participants receive assistance with resume preparation, filling out applications and job leads. *As of September 2018, the SBWIB acquired SBWIB YouthBuild, formerly known as CCEO Youth Build. SBWIB YouthBuild is designed to assist 516 youth and young adults with obtaining a high school diploma while participating in vocational training in the field of construction. SBWIB YouthBuild students receive academic assistance, mentoring, enrichment services, as well as training and assistance with securing employment. For more information, please contact South Bay One-Stop Youth Services. *In July, the South Bay WIB once again joined forces with the California Department of Corrections and Rehabilitation’s Parole Department and the Employment Development Department to conduct a weeklong Career Pathways 180 Job Preparation Academy, for forty recently paroled men and women. During the Academy the parolees were provided with intensive pre-employment instruction through the SBWIB’s Blueprint for Workplace Success curriculum with an emphasis on overcoming their barriers and preparing for job interviews. The participants also received information on the labor market, housing and child support services and donations of suits and business attire to help prepare them for job interviews. The Academy culminated with a graduation ceremony and a mini job fair with employers that included Granite Construction, Robert Half, Los Angeles Hospitality Training Academy, Elwood Staffing, Kevin Scott Tunnel Consultants, and Diversified Vocational School. This concludes my oral report. A written summary, along with a report of Program Year 2018-2019’s 1st quarter activities and accomplishments is being provided for your personal review. Thank you. 517 1 | Page Committees Activity Report (Based upon the October 18, 2018, South Bay Workforce Investment Board Meeting) *Rapid Response Summary of Activity from July 2018 – September 2018: Number of Companies Affected Number of Employees Affected Number of companies utilizing services Number of companies not receiving service 6 1,206 6 0 City Number of Companies Affected Number of Employees Affected Inglewood 1 150 Hawthorne Lawndale El Segundo 2 103 Gardena 1 72 Carson Redondo Beach Hermosa Beach Manhattan Beach Torrance 1 52 Lomita Los Angeles 1 829 Across all areas Youth Development Council (YDC) Committee Meeting, August 7, 2018: The August 7, 2018, Youth Development Council meeting was called to order at 9:02 a.m. The following information was discussed or acted upon: The Committee took action to approve the May 1, 2018 Meeting Minutes and the Youth Activity and Performance Report. The Committee was provided with a presentation from five (5) youth enrolled under the Summer Jobs Program. Under this program, youth have an opportunity to receive 20 hours of paid pre-employment training and 120 hours of paid work experience. Staff member Chris Cagle also provided the Committee with a brief update on special youth grants and projects. During the meeting SBWIB staff members provided updates on activities conducted at the Hawthorne and Inglewood Teen Centers, both Bridge to Work Programs, the Fit for Gold Program, the Summer Jobs Program, Career Pathways Programs as well as the South Bay Promise Program. In regards to the Bridge to Work Program, Mr. Romeo Hebron reported that an Enrollment Fair was held in May at the Hawthorne Memorial Center in which over 108 foster care youth were invited. Under this program starting July 1st the youth will be paid $13.25 an hour and have the opportunity to earn up to $5,300. For the South Bay Promise program update, Ms. Garcia shared a slideshow with the Committee that displayed pictures of 15 eighth graders that participated in the South Bay Workforce Investment Board’s 5th Annual “A Day in the Life of a College Student” field trip held at California State University of Dominguez Hills 518 2 | Page in July. During the field trip students were provided with a campus tour, informational workshops and also allowed to stay overnight in the dormitories. In regards to the California Career Pathways grant, the Committee was informed that the grant funding has ended but the South Bay WIB would like to continue working with employers and school districts to provide these work-based learning opportunities in an effort to increase student interest in Engineering and Advanced Manufacturing career fields. During the meeting the Committee watched a video clip from the May 17th Fit For Gold Closing Ceremony as well as a video clip from the 18th Annual Blueprint for Workplaces Success Job Fair. Presidents, Superintendents and Representatives from El Camino College, the Southern California Regional Occupation Center, Marymount California University, Los Angeles Job Corps Center, El Segundo, Hawthorne, Centinela Valley and Los Angeles school districts provided the Committee with brief updates on things happening in their districts. The meeting was adjourned at 10:15 a.m. One Stop Policy Committee Meeting, August 22, 2018: The August 22, 2018, One Stop Policy Committee meeting was called to order at 9:00 a.m. The following items were discussed or acted upon. The May 16, 2018 meeting minutes and the 2017-2018 4th Quarter Summary for Classroom Training Providers Activity report for Program Year (PY) 2017-2018 were approved. The 2018-19 1st Quarter Self-Service Activity Report through July 31, 2018 was presented by Mr. Jan Vogel and approved by the Committee as well. In order to reach the goal of placing eligible CalWORKs Homeless participants into paid work experience, on- the-job training, specialized work experience, and/or classroom training courses the South Bay WIB sub- contracted with service providers that specialize in working with the unique needs of homeless families throughout Los Angeles County. The SBWIB contracts with UAW Labor Employment and Training Corporation, Union Station Homeless Services, and Goodwill of Southern California to provide these services to Supervisorial districts 1,2,3, and 4. The agency that previously served Supervisorial district 5 was not approved as a One-Stop Provider by the Los Angeles County Workforce Development Board, left their Antelope Valley facility and are unable to continue serving that district. JVS SoCal submitted a proposal for consideration to serve Supervisorial district 5 under this initiative. The proposal was reviewed by two SBWIB staff members and a representative from DPSS resulting in JVS SoCal receiving an average score of 95%. Being that each of the five Supervisorial districts need to be covered, the Committee approved JVS SoCal as a new CalWORKS Homeless Program Provider. Staff member Justina Munoz provided the Committee with an update on the certification of the comprehensive One-Stop Business and Career Center and the Partner MOUs for all three of the SBWIB affiliate sites. 519 3 | Page SBWIB One-Stop Operator Mr. Don Nakamoto provided a brief report on his role as the Operator and the Comprehensive One-Stop partner meetings Mr. Nakamoto informed the Committee that three partner meetings were held in the last quarter. The most recent all partners meeting held in July focused on serving those with barriers to employment because of the current economic and employment situations around the Country. The Committee was provided with a copy of the 4th quarter One-Stop Operator report. The meeting was adjourned at 9:27 a.m. Performance & Evaluation Committee Meeting, August 21, 2018: The August 21, 2018, Performance & Evaluation Committee meeting was called to order at 9:00 a.m. The following items were discussed or acted upon: The May 15, 2018, meeting minutes were reviewed and approved by the Committee. The WIOA FY 2017/18 4th quarter expenditure report through June 30, 2018 was approved unanimously, as well as the PY 2018/19 Self-Service and Activity report through July 31, 2018. Staff member Justina Munoz presented the 4th Quarter One-Stop Service Providers Report. The Committee members were provided with a copy of the Corrective Action response submitted by the Carson Career Center in June regarding the number of enrollments under Workforce Innovation and Opportunity Act (WIOA) Youth Grant. Ms. Munoz informed the Committee that since June the Carson Career Center enrolled 31 individuals into the WIOA Youth Grant exceeding the enrollment goal of 30. Ms. Munoz stated that there are no staff recommendations regarding the One-Stop Centers and Service Providers performance at this time. Ms. Catherine Blaylock presented the 4th Quarter Vendor Performance Report. Staff recommendations were to place 4 training providers on probation and to place 4 training courses on hold. SBWIB staff will send inquiry letters to the 4 training providers who have demonstrated placement rates less than 50%. Those providers placed on hold will not receive any more referrals until their placement numbers are improved. After a discussion the 4th Quarter Vendor Performance Report was approved unanimously by the Committee. The meeting was adjourned at 9:38 a.m. Business & Economic Development Committee Meeting, October 3, 2018: The October 3 2018, Business, Technology and Economic Development Committee meeting was called to order at 9:08 a.m. The Committee approved the June 27, 2018, 2018, Meeting Minutes. Staff member Catherine Blaylock presented the PY 18-19 1st quarter Rapid Response Activity Report. 6 companies received Rapid Response services through September 30, 2018, with a total of 1,206 employees affected by layoffs/closures. After review and discussion, the report was approved unanimously by the Committee. South Bay Workforce Investment Board (SBWIB) staff provided the Committee with an update on four projects the SBWIB will be working on in partnership with 6 other Workforce Development Boards in the 520 4 | Page region under the Los Angeles Basin Regional Planning Unit (LARPU). The SBWIB was awarded $45,000 for the P3 initiative, $90,000 for the Aero-Flex Pre-Apprenticeship Initiative, $27,000 for the I-TRAIN Regional Training Directory Enhancements, and another $90,000 for the RN Specialty Training Initiative. During the meeting the Committee was also provided with updates on the Employment Training Panel (ETP) Multiple Employer Contract (MEC) for the manufacturing sector, the South Bay Resource Guide, the Telework Flexible Workplace Practices study, Propel LA and efforts made to update the local and regional plans. For the Manufacturing, Transportation and Logistics Sector update, Mr. Cagle reported that the SBWIB recently registered a formal apprenticeship with the Department of Labor called the Aerospace Engineering Apprenticeship program which is the first of its kind in the nation. The Committee was informed that El Camino College recently graduated 10 Aero-Flex apprentices. 5 of those apprentices are being hired by Northrop Grumman and will enroll in Northrop’s Apprenticeship program. Mr. Cagle informed the Committee that the Aero-Flex Apprenticeship/Pre-Apprenticeship model is being replicated to develop Bio-Flex pre- apprenticeship and apprenticeship programs. Mr. Cagle reported that the SBWIB has partnered with West LA College to submit an apprenticeship grant proposal to the Department of Labor and partnered with El Camino College under the Chancellor’s office California Apprenticeship Initiative grant to pilot an aerospace engineering technician training program. Mr. Vogel provided the Committee with an update on the Construction, Utilities, and Public Infrastructure sector. Mr. Vogel shared the latest Construction and Utilities Preparation Program (CUPP) report with the Committee which reflected that over 700 individuals were hired to work on a construction site or enrolled in an apprenticeship program since the program began in January of 2017. The meeting was adjourned at 9:57 a.m. Executive Committee Meetings: The following are highlights of the September 20, 2018 and October 11, 2018, Executive Committee Meetings: The August 16, 2018 Executive Committee meeting was canceled due to anticipated lack of a quorum. The Executive Committee approved all committee reports and meeting minutes this quarter. During the September 20th meeting the Executive Committee ratified the One Stop Policy Committee’s decision to approve JVS SoCal as a new CalWORKS Homeless Program Provider. Last quarter, the Executive Committee approved the adoption of the SBWIB’s existing general policies and procedures for administrative, programs and general operations for both Workforce Innovation and Opportunity Act (WIOA) programs and non-WIOA programs (special projects); programs funded by federal, state, county or local entities. The following individuals were approved to serve as alternates on the SBWIB: Ms. Jenifer Harris from Behavioral Health Services, Ms. Valerie Flood from GAIN Region I, and Mr. Mike Costigan from IBEW Local 521 5 | Page 11. During the October 11th meeting, the Executive Committee approved the South Bay Workforce Investment Board October 18, 2018, Meeting Agenda. During the September 25th Inglewood City Council meeting the Mayor and City Council ratified the following appointments/re-appointments to the Board: Mr. Ray Grothaus, Mr. David Fleck, Mr. Chris Patronas, Mr. Kendrick Roberson and Mr. Armando Pena. This concludes the Executive Committee Report. 522 10/10/2018 Self Serve PY18/19:excel SOUTH BAY WORKFORCE INVESTMENT BOARD PY 2018-2019 NUMBER OF INDIVIDUALS SERVED - INFORMATIONAL/SELF SERVICE ONLY PREVIOUS CUMULATIVE PREVIOUS MONTH OF CUMULATIVE REPORT MONTH SEPTEMBER PY 18/19 INGLEWOOD, HAWTHORNE, LAWNDALE,13355 5868 6658 20013 EL SEGUNDO ONE-STOP BUSINESS AND CAREER CENTER GARDENA ONE-STOP 2756 1427 1369 4125 BUSINESS AND CAREER CENTER TORRANCE ONE-STOP 3832 1909 1598 5430 BUSINESS AND CAREER CENTER CARSON BUSINESS AND 845 581 150 995 CAREER CENTER TOTAL 20788 9785 9775 30563 523 SOUTH BAY WORKFORCE INVESTMENT BOARD PROGRAM YEAR 2018 / 2019 MONTHLY ACTIVITY REPORT (NEW ENROLLMENT REPORT) SUMMARY BY CAREER CENTER REPORT PERIOD: 07/01/2018 TO 9/30/2018 Page 2 ADULT PROGRAM (G201) Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%SBWIB Qtr.%Year-End % Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 28 27 104%46 61%222 126 176%222 100%31 27 115%60 52%34 37 92%79 43%315 217 145%407 77% A. CARRIED IN 21 21 21 94 94 94 16 16 16 23 23 23 154 154 154 B. NEW 7 6 117%25 28%128 32 400%128 100%15 11 136%44 34%11 14 79%56 20%161 63 256%253 64% II. TOTAL EXITS 2 16 13%33 54 61%7 4 175%0 27 0%42 101 42%42 A. UNSUBSIDIZED EMPLOYMENT 1 13 8%27 44 61%5 3 167%0 21 0%33 81 41%33 B. ALSO ATTAINED CREDENTIAL 0 13 0%12 44 27%0 3 0%0 21 0%12 81 15%0 C. % OF PLACEMENT 50%82%71%#DIV/0!79% D. AVERAGE PLACEMENT WAGE $14.00 $18.49 $29.94 $0.00 $20.81 Grant (201) YOUTH PROGRAM (G301) Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%SBWIB Qtr.%Year-End % Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 16 15 107%25 64%103 91 113%156 66%32 31 103%49 65%49 52 94%77 64%200 189 106%307 65% A. CARRIED IN 11 11 11 73 73 73 25 25 25 44 44 44 153 153 153 B. NEW ENROLLEES 5 4 125%14 36%30 18 167%83 36%7 6 117%24 29%5 8 63%33 15%47 36 131%154 31% II. TOTAL EXITS 7 14 50%26 121 21%9 6 150%0 27 0%42 168 25%42 A. UNSUBSIDIZED EMPLOYMENT 1 12 6 0 19 B. ENT. TRAINING/POST-SECONDARY 6 7 3 0 16 C. ATTAINED RECOGNIZED DEGREE 3 0 2 0 5 D. AVERAGE PLACEMENT WAGE $12.50 $17.88 $14.87 $0.00 $15.08 YOUTH POSITIVE EXIT RATE 100%73%100%#DIV/0!83% Grant (301) DISLOCATED WORKER (G501) Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%Qtr.%Yr.%SBWIB Qtr.%Year-End % Gardena Plan Plan Plan Plan Inglewood Plan Plan Plan Plan Torrance Plan Plan Plan Plan Carson Plan Plan Plan Plan TOTAL Plan Plan Plan Plan I. TOTAL CLIENTS 27 25 108%40 68%109 104 105%167 65%225 123 183%191 118%45 30 150%53 85%406 282 144%451 90% A. CARRIED IN 20 20 20 84 84 84 103 103 103 22 22 22 229 229 229 B. NEW 7 5 140%20 35%25 20 125%83 30%122 20 610%88 139%23 8 288%31 74%177 53 334%222 80% II. TOTAL EXITS 1 11 9%7 97 7%48 35 137%15 69 22%71 212 33%71 III. TOTAL UNSUBSIDIZED EMPLOYMENT 1 9 11%6 82 7%41 29 141%12 58 21%60 178 34%60 A. RETRAINING 0 2 17 9 28 ALSO ATTAINED CREDENTIAL 0 2 17 9 28 B. CALLED BACK WITH EMPLOYER 0 0 0 0 0 IV. % PLACEMENT (INCL. CALL BACKS)100%86%85%80%85% V. % PLACEMENT (EXCL. CALL BACKS)0%0%0%0%0% AVERAGE PLACEMENT WAGE $30.77 $45.14 $38.21 $20.38 $33.63 Grant (501) Serving laid of workers; with priority given to those individuals that have been laid-off from employers located in the nine cities that comprise the South Bay Workforce Investment Area. Serving economically disadvantaged adults 18 years and over in the nine cities that comprise the South Bay Workforce Investment Area. Serving low income, in school and out of school youth between the ages of 14 and no more than 21 years of age in the nine cities that comprise the South Bay Workforce Investment Area. 524 SOUTH BAY WORKFORCE INVESTMENT BOARD PROGRAM YEAR 2018 / 2019 MONTHLY ACTIVITY REPORT (NEW ENROLLMENT REPORT) DETAIL BY CITY REPORT PERIOD: 07/01/2018 TO 9/30/2018 ADULT PROGRAM (G201) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan Inglewood Plan Hawthorne Plan Lawndale Plan El Segundo Plan Redondo Plan Hermosa Plan Manhattan Plan Torrance Plan Lomita Plan Carson Plan SBWIB Plan I. TOTAL CLIENTS 28 46 184 155 29 47 8 19 1 1 6 12 0 1 1 2 19 37 5 8 34 79 315 407 A. CARRIED IN 21 21 71 71 16 16 7 7 0 0 3 3 0 0 1 1 11 11 1 1 23 23 154 154 B. NEW 7 25 113 84 13 31 1 12 1 1 3 9 0 1 0 1 8 26 4 7 11 56 161 253 II. TOTAL EXITS 2 2 25 25 4 4 4 4 0 0 1 1 0 0 0 0 5 5 1 1 0 0 42 42 A. UNSUBSIDIZED EMPLOYMENT 1 1 20 20 3 3 4 4 0 0 1 1 0 0 0 0 4 4 0 0 0 0 33 33 ALSO ATTAINED CREDENTIAL 0 10 2 0 0 0 0 0 0 0 0 12 B. OTHER TERMINATION 1 5 1 0 0 0 0 0 1 1 0 9 14 20.59 18.89 16 0 12 0 0 17.94 0 0 99.42 YOUTH PROGRAM (G301) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan Inglewood Plan Hawthorne Plan Lawndale Plan El Segundo Plan Redondo Plan Hermosa Plan Manhattan Plan Torrance Plan Lomita Plan Carson Plan SBWIB Plan I. TOTAL CLIENTS 16 25 43 76 40 55 16 21 4 4 6 8 2 2 1 2 20 33 3 4 49 77 200 307 A. CARRIED IN 11 11 23 23 33 33 14 14 3 3 4 4 1 1 1 1 18 18 1 1 44 44 153 153 B. NEW 5 14 20 53 7 22 2 7 1 1 2 4 1 1 0 1 2 15 2 3 5 33 47 154 II. TOTAL EXITS 7 7 10 10 10 10 4 4 2 2 4 4 0 0 0 0 4 4 1 1 0 0 42 42 A. UNSUBSIDIZED EMPLOYMENT 1 5 5 1 1 3 0 0 2 1 0 19 ALSO ATTAINED CREDENTIAL 3 0 0 0 0 0 0 0 2 0 0 5 B. ENT. TRAINING/POST-SECONDARY 6 4 0 3 0 1 0 0 2 0 0 16 C. ATTAINED RECOGNIZED DEGREE 0 1 0 0 0 0 0 0 0 0 0 1 D. RETURNED TO SCHOOL 0 0 0 0 0 0 0 0 0 0 0 0 E. OTHER EXITS 0 0 5 0 1 0 0 0 0 0 0 6 12.5 12.67 13.05 15.91 12 14.61 0 0.00 16.50 13.50 0.00 110.74 DISLOCATED WORKER (G501) Year Year Year Year Year Year Year Year Year Year Year TOTAL Year Gardena Plan Inglewood Plan Hawthorne Plan Lawndale Plan El Segundo Plan Redondo Plan Hermosa Plan Manhattan Plan Torrance Plan Lomita Plan Carson Plan SBWIB Plan I. TOTAL CLIENTS 27 40 68 90 28 53 7 14 6 10 49 57 9 14 11 20 142 80 14 20 45 53 406 451 A. CARRY IN 20 20 50 50 24 24 5 5 5 5 33 33 7 7 10 10 41 41 12 12 22 22 229 229 B. NEW 7 20 18 40 4 29 2 9 1 5 16 24 2 7 1 10 101 39 2 8 23 31 177 222 II. TOTAL EXITS 1 1 3 3 4 4 0 0 0 0 10 10 2 2 3 3 29 29 4 4 15 15 71 71 III. TOTAL UNSUBSIDIZED EMPLOYMENT 1 1 2 2 4 4 0 0 0 0 9 9 2 2 3 3 24 24 3 3 12 12 60 60 A. RETRAINING 0 1 1 0 0 3 0 1 13 0 9 28 ALSO ATTAINED CREDENTIAL 0 1 1 0 0 3 0 1 13 0 9 28 B. READJUSTMENT SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 C. CALLED BACK WITH EMPLOYER 0 0 0 0 0 0 0 0 0 0 0 0 IV. ALL OTHER TERMINATIONS 0 1 0 0 0 1 0 0 5 1 3 11 PAGE 3 525 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 6/30/2019 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (STEP 100H) - PAID WEX REPORT PERIOD: 07/01/18 TO 9/30/2018 DETAIL BY CAREER CENTER I. TOTAL CLIENTS 17 54 35 33 14 0 0 0 0 12 6 7 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 17 54 35 33 14 0 0 0 0 12 6 7 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 18 6 0 10 3 0 0 26 3 0 12 29 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 18 6 0 10 3 0 0 26 3 0 12 29 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 17 20 14 20 0 0 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 0 17 20 14 20 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 15 17 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 15 17 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 153 12 6 7 178 32 0 388 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 B. NEW 153 12 6 7 178 32 0 388 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self- sufficiency. Targets Calworks participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency.PAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN 1,496 26%S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L S P R O V I D E R T O T A L SInternational Inst. of L.A.Catholic Charities of Los AngelesCatholic Charities New Central SGVResCare Boyle HeightsYOUTH POLICY INSTITUTEHOUSING AUTHORITYSASSFA PARAMOUNTSELA AREA SOCIAL SERVICESPACEWILSHIRE METRO WORKSOURCE CENTERHUB CITIES CONSORTIUMJVS PALMDALEMCS POMONAJVS PALMDALEJVS CULVER CITYJVS PACOIMAPACIFIC GATEWAYEL PROYECTO DEL BARRIOHOLLYWOOD WORKSOURCE CTRCENTRAL SAN GABRIEL VALLEY GOODWILLSOUTH VALLEY WORKSOURCE GOODWILLCANOGA PARK WEST HILLSMCS ROSEMADMCS WEST COVINAFOOTHILLSELACOVERDUGOGARDENAINGLEWOODINGLEWOOD (POMONA)CARSONTORRANCEPAGE 4 526 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 6/30/2019 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (STEP 100H) - OJT REPORT PERIOD: 07/01/18 TO 9/30/2018 DETAIL BY CAREER CENTER I. TOTAL CLIENTS 0 15 1 1 0 0 0 0 0 3 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 0 15 1 1 0 0 0 0 0 3 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 3 1 0 0 0 6 0 7 0 0 2 1 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 3 1 0 0 0 6 0 7 0 0 2 1 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 2 5 6 2 0 0 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 0 2 5 6 2 0 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 0 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 0 0 0 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0.00 0.00 SOUTH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 17 3 0 0 35 0 0 55 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 B. NEW 17 3 0 0 35 0 0 55 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0%0%0%0%0%0%0 0%0 AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self- sufficiency. Targets Calworks participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency.PAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN 499 11%S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L S P R O V I D E R T O T A L SInternational Inst. of L.A.Catholic Charities of Los AngelesCatholic Charities New Central SGVResCare Boyle HeightsYouth Policy InstituteHousing AuthoritySASSFA PARAMOUNTSELA AREA SOCIAL SERVICESPACEWILSHIRE METRO WORKSOURCE CENTERHUB CITIES CONSORTIUMJVS PALMDALEMCS POMONAJVS PALMDALEJVS CULVER CITYJVS PACOIMAPACIFIC GATEWAYEL PROYECTO DEL BARRIOHOLLYWOOD WORKSOURCE CTRCENTRAL SAN GABRIEL VALLEY GOODWILLSOUTH VALLEY WORKSOURCE GOODWILLCANOGA PARK WEST HILLSMCS ROSEMADMCS WEST COVINAFOOTHILLSELACOVERDUGOGARDENAINGLEWOODINGLEWOOD (POMONA)CARSONTORRANCEPAGE 5 527 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 6/30/2019 WTW SUBSIDIZED TRANSITIONAL EMPLOYMENT PROGRAM (GROW 055H) - PAID WEX REPORT PERIOD: 07/01/18 TO 9/30/2018 DETAIL BY CAREER CENTER PAGE 6 I. TOTAL CLIENTS 0 5 10 5 0 0 0 0 2 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 0 5 10 5 0 0 0 0 2 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 0 5 0 0 3 12 A. CARRIED IN 0 0 0 0 0 0 0 B. NEW 0 0 5 0 0 3 12 II. TOTAL EXITS 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 A. CARRIED IN 0 B. NEW II. TOTAL EXITS 0 UNSUBSIDIZED EMPLOYMENT 0 OTHER TERMINATIONS 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 0 0 0 0 0 A. CARRIED IN 0 0 0 0 0 B. NEW 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I. TOTAL CLIENTS 20 2 0 0 20 0 0 42 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 B. NEW 20 2 0 0 20 0 0 42 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0!0%0%#DIV/0!#DIV/0!#DIV/0!0 AVERAGE PLACEMENT WAGE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Targets Temporary Assistance to Needy Families, TANF participants; and places them into Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self- sufficiency. Targets Calworks participants; and places them into Paid Work Experience and On-the-Job activities in an effort to obtain unsubsidized employment and long term self-sufficiency.PAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN 50 84%S B W I B T O T A L S F O O T H I L L T O T A L S S E L A C O V E R D U G O T O T A L S L A C O U N T Y T O T A L S P R O V I D E R T O T A L SYOUTH POLICY INSTITUTEWILSHIRE METRO WORKSOURCE CENTERHUB CITIES CONSORTIUMCENTRAL SAN GABRIEL VALLEY GOODWILLJVS ANTELOPE VALLEYJVS CULVER CITYJVS PACOIMAPACEFOOTHILLVERDUGOGARDENAINGLEWOODINGLEWOOD (POMONA)CARSON528 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 06/30/19 REPORT PERIOD: 07/01/18 TO 9/30/2018 HOMELESS INITITAIVE I. TOTAL CLIENTS 43 6 19 0 0 0 0 0 0 68 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 43 6 19 0 0 0 0 0 0 68 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0! AVERAGE PLACEMENT WAGE -$ GRANT PERIOD: 07/01/2018 TO 06/30/19 REPORT PERIOD: 07/01/18 TO 9/30/2018 SHORT TERM VOCATIONAL TRAINING SPECIAL (TECHNICAL) I. TOTAL CLIENTS 0 3 2 0 0 2 0 0 0 7 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 B. NEW 0 3 2 0 0 2 0 0 0 7 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT #DIV/0!#DIV/0! AVERAGE PLACEMENT WAGE 0 -$ Planned Enrollments are based on individual need and available funds. The program is part of a countywide homeless inititive to target eligible CalWORKs families to participate in the Transitional Subsidized Employment (TSE) programs to improve their ability to become self-sufficient and retain housing. Program services will include paid work experience, specialized work experience, on-the-job training and classroom training. 200 34%METRO NORTH WORKSOURCE CTRUNION STATION HOMELESS SRVSLAI/SOUTHEAST LA CRENSHAWPAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN ENROLLMENT OF PLAN GARDENAINGLEWOODCARSONCENTRAL SAN GABRIEL VALLEY GOODWILLFOOTHILLHUB CITITIES CONSORTIUM50 14% Targets Temporary Assistance to Needy Families, TANF participants; and places them into short-term vocational training programs in an effort to obtain employment and long term self-sufficiency.PAGE TOTALSPLANNED PERCENT PAGE 7 529 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 6/30/2019 COLLEGE WORK STUDY PROGRAM (150H) REPORT PERIOD: 07/01/18 TO 9/30/2018 DETAIL BY COLLEGE PAGE 8 I. TOTAL CLIENTS 2 20 5 12 12 5 1 5 0 0 0 0 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 2 20 5 12 12 5 1 5 0 0 0 0 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 I. TOTAL CLIENTS 0 0 0 A. CARRIED IN 0 0 0 B. NEW 0 0 0 II. TOTAL EXITS 0 0 0 OTHER TERMINATIONS 0 0 0 I. TOTAL CLIENTS 62 A. CARRIED IN 0 B. NEW 62 II. TOTAL EXITS 0 UNSUBSIDIZED EMPLOYMENT 0 OTHER TERMINATIONS 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE $0.00L.A. CITY COLLEGEEAST L.A. COLLEGEEL CAMINO /COMPTONL.A. MISSION COLLEGEL.A. PIERCE COLLEGEWEST L.A. COLLEGEL.A. SOUTHWEST COLLEGELONG BEACH CITY COLLEGETargets Calworks participants/Individuals whose families are on Public Assistance; enrolled in Community Colleges; and places them into a Paid Work Experience activity. Participants are placed at worksites that are either Public or Non-Profit in an effort to obtain unsubsidized employment and long term self-sufficiency. PLANNED PERCENT ENROLLMENT 75 OF PLAN 83%PAGE TOTALS530 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 06/30/19 REPORT PERIOD: 07/01/18 TO 9/30/2018 DPSS PROBATION PROGRAM (950H TIER I) I. TOTAL CLIENTS 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ GRANT PERIOD: 07/01/2018 TO 06/30/19 REPORT PERIOD: 07/01/18 TO 9/30/2018 DPSS PROBATION PROGRAM (951H TIER I) I. TOTAL CLIENTS 1 5 0 3 0 0 1 0 0 0 0 0 0 0 10 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 1 5 0 3 0 0 1 0 0 0 0 0 0 0 10 II. TOTAL EXITS 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 UNSUBSIDIZED EMPLOYMENT 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE 0.00 -$ INGEWOODINGLEWOOD (POMONA)HOLLYWOOD WORKSOURCE CTRFOOTHILLPACIFIC GATEWAYHUBCITIESYOUTH POLICY INSTITUTESELA AREA SOCIAL SERVICESYOUTH POLICY INSTITUTEMCS SAN GABRIEL VALLEYSELA AREA SOCIAL SERVICESMCS SAN GABRIEL VALLEYPAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN 11 9% 44 23% Serving Youth on probation, between 16-17 years of age, throughout Los Angeles County.INGLEWOOD INGLEWOOD (POMONA)HOLLYWOOD WORKSOURCE CTRFOOTHILLPACFICI GATEWAYHUBCITITESServing Youth on probation, between 18-21 years of age, throughout Los Angeles County.PAGE TOTALSPLANNED PERCENT ENROLLMENT OF PLAN PAGE 9 531 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD GRANT PERIOD: 07/01/2018 TO 06/30/2019 REPORT PERIOD: 07/01/18 TO 9/30/2018 DCFS ILP PROGRAM (006H TIER I) I. TOTAL CLIENTS 3 2 0 0 0 1 0 0 0 0 0 0 0 0 7 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 3 2 0 0 0 1 0 0 0 0 0 0 0 0 7 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ I. TOTAL CLIENTS 1 0 0 0 A. CARRIED IN 0 0 0 0 B. NEW 1 0 0 0 II. TOTAL EXITS 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 TRANSFER TO OTHER AGENCY 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 % OF PLACEMENT AVERAGE PLACEMENT WAGE GRANT PERIOD: 07/01/2018 TO 06/30/2019 REPORT PERIOD: 07/01/18 TO 9/30/2018 DCFS ILP PROGRAM (007H TIER II) I. TOTAL CLIENTS 1 4 5 0 1 1 0 0 0 2 1 0 0 2 19 A. CARRIED IN 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 B. NEW 1 4 5 0 1 1 0 0 0 2 1 0 0 2 19 II. TOTAL EXITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % OF PLACEMENT 0% AVERAGE PLACEMENT WAGE -$ I. TOTAL CLIENTS 2 0 0 0 A. CARRIED IN 0 0 0 0 B. NEW 2 0 0 0 II. TOTAL EXITS 0 0 0 0 UNSUBSIDIZED EMPLOYMENT 0 0 0 0 TRANSFER TO OTHER AGENCY 0 0 0 0 OTHER TERMINATIONS 0 0 0 0 % OF PLACEMENT AVERAGE PLACEMENT WAGE PERCENT 29%JVS (ANTELOPE VALLEY)SELA AREA SOCIAL SERVICESServing Youth in the Foster Care Independent Living Program, between 16-17 years of age, throughout Los Angeles County.PAGE TOTALSPACIFIC GATEWAYPLANNED JVS (ANTELOPE VALLEY)SELA AREA SOCIAL SERVICESPERCENT OF PLAN SELACOMCS HOLLYWOODMCS COVINAOF PLANENROLLMENTGARDENAINGLEWOODINGLEWOOD POMONACARSONTORRANCEFOOTHILLVERDUGOJVS (MARINA DEL REY)CARSONPLANNED 132PAGE TOTALSJVS (MARINA DEL REY)ENROLLMENT 24 14%FOOTHILLGARDENAINGLEWOODINGLEWOOD POMONAMCS COVINAVERDUGOTORRANCESELACOPACIFIC GATEWAYMCS HOLLYWOODHUB CITIESCANOGA PARKYOUTH POLICY INSTITUTEServing Youth in the Foster Care Independent Living Program, between 18-21 years of age, throughout Los Angeles County.HUB CITIESCANOGA PARKYOUTH POLICY INSTITUTEPAGE 10 532 PROGRAM YEAR 2018 / 2019 LA COUNTY PROBATION EMPLOYMENT SERVICES - GRANT 962 REPORT PERIOD: 07/01/18 TO 9/30/2018 GRANT TERM: 07/01/18 TO 6/30/2019 Qrt %Year % of Enrolled Plan Plan Plan Plan ENROLLMENTS/ASSESSMENTS 9 4 225%48 19% BLUEPRINT/EMPLOYMENT 1 3 33%31 3% RETENTION MONTHS 3 5 60%55 5% Serving Probation Youth, 16-18 years of age, in Area I (Inglewood/Culver City/Florence) and Area 2 (Gardena/Carson/Compton/Lynwood). YOUTHBUILD REPORT PERIOD: 08/01/17 TO 9/30/2018 GRANT TERM: 09/01/2017 TO 12/31/2020 Planned % of Enrolled Services Plan ENROLLMENTS 38 62 61% EDUCATION & EMPLOYMENT -Education (Obtained High School Diploma)6 23 26% -Entered Employment ATTAINMENT OF DEGREE/CERTIFICATE 20 23 87% LITERACY & NUMERACY ATTAINMENT 15 20 75% RETENTION 0 0 #DIV/0! RECIDIVISM 0 0 #DIV/0!CLUSTER 2/AREA1 INGLEWOOD/LOS ANGELESThe South Bay WIB, Inc., will serve as the administrative and fiscal agent to the YouthBuild Partnership. The partnership includes the Century Center for Economic Opportunity, Inc. (CCEO) and Habitat for Humanity of Greater Los Angeles as the housing partner and will provide educational, occupational skills training in construction and leadership skills to disadvantaged youth ages 16-24 years residing in targeted communities. Outcome measures are based on qualified enrollment criteria.YOUTHBUILDPAGE 11 533 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 12 LEAP2 REENTRY WORKS REPORT PERIOD: 06/01/17 TO 9/30/2018 GRANT TERM: 6/1/16 TO 12/31/2018 Year % of Enrolled Plan Plan ENROLLMENTS (100%)103 100 103% PRE-RELEASE SERVICES (90%)103 90 114% WORK READINESS/POST RELEASE (80%)44 72 61% EMPLOYMENT, EDUCATION OR TRAINING (60%)9 48 19% POST RELEASE RETENTION (70%)0 42 0% RECIDIVISM (22%)0 15 0% Grant Extension Approved through 12/31/18 CONSTRUCTION WORKFORCE PILOT (CALTRANS)REPORT PERIOD: 09/01/2018 - 9/30/2018 GRANT TERM: 9/1/2018 TO 8/31/2019 Year % of Enrolled Plan Plan Enrollment into Construction Pre-Apprentice Program Training 23 50 46% Completion of Construction Pre-Apprentice Program Training 0 40 0% Placement into Apprenticeship 0 25 0% Pilot project with Caltrans to connect classroom training in construction, supportive services and job development activities; co-enrollment with WIOA programs to maximize services and outcomes.CALTRANSLEAP2Program to increase employment outcomes amongst the formerly incarcerated by providing pre-release jail based services and transitional services seamlessly to transition from jail to community. 534 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 13 SUMMBER JOBS PROGRAM GRANT TERM: 7/1/2018 TO 6/30/2019 REPORT PERIOD: 7/01/18 TO 9/30/2018 % of Enrolled Plan Grant Plan TOTAL ENROLLMENTS 170 220 77% CALWORKS 65 109 NCC (Low Income)82 80 FOSTER YOUTH 17 16 PROBATION YOUTH (New)6 15 FAMILIES FIRST GRANT TERM: 7/1/2018 TO 6/30/2019 REPORT PERIOD: 7/01/2018 TO 9/30/18 Year % of Enrolled Plan Plan ORIENTATIONS/WORKSHOPS 0 10 0% INDIVIDUAL MEETINGS 0 20 0% JOB REFERRALS / INTERVIEWS 0 15 0% JOB READINESS / RESUME COMPLETION 0 20 0% PLACEMENT 0 10 0% * Not in session (resume 10/18) The South Bay WIB, Inc., will provide job development staff support and services to Family First Charter School students at the Century Regional Detention Facility. Job Development services will include job readiness workshops, one- on- one interviewing and counseling, job match and referrals to employment and worksites, progress monitoring and follow-up. The Summer Jobs Programs provide eligible youth ages 14-21 with paid work experience and education support during school breaks.TOTALPY18-19535 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 14 VETERANS EMPLOYMENT RELATED ASSISTANCE PROGRAM (VEAP) GRANT TERM: 6/01/2017 TO 12/31/2018 REPORT PERIOD: 06/01/2017 TO 9/30/2018 Year % of Enrolled Plan Plan ENROLLMENTS (100%)108 100 108% ENROLLED INTO EDUCATION OR TRAINING (65%)69 65 106% ATTAINMENT OF CREDENTIAL/CERTIFICATE (55%)51 36 142% EXIT RATE (100%)53 53 100% ENTERED EMPLOYMENT RATE (80%)50 50 100% EMPLOYMENT RETENTION (70%)0 70 0% AVERAGE WAGE AT EMPLOYMENT 25.67$ HOMELESS VETERANS REINTERGRATION PROGRAM (HVRP) THROUGH US VETS GRANT TERM: 7/1/2017 TO 6/30/2018* REPORT PERIOD: 07/01/2017 TO 9/30/2018 Year % of Enrolled Plan Plan ENROLLMENTS (100%)50 57 88% ENROLLED INTO TRAINING (70%)40 40 100% ATTAINMENT OF CREDENTIAL/CERTIFICATE (55%)30 22 136% ENTERED EMPLOYMENT RATE (70%)20 40 50% EMPLOYMENT RETENTION (70%)0 28 0% *Follow-up period through 6/30/2019 VEAPThis project will assist eligible veterans with significant barriers to employment (i.e., long-term unemployed, homeless, transitioning) to receive career and training services leading to employment in high growth employment sectors such as Construction Trades.HVRPThis project will assist to reintegrate homeless veterans into employment. Veterans will receive career counseling, case management and training services to bridge employment in various occupations. Co-enrollment opportunities in other adult/dislocated worker grants will be made to leverage and increase available resources. 536 PROGRAM YEAR 2018 / 2019 SOUTH BAY WORKFORCE INVESTMENT BOARD SPECIAL PROJECTS SUMMARY PAGE 15 DISABILITY EMPLOYMENT ACCELERATOR (DEA) GRANT TERM: 4/01/2018 TO 12/31/2019 REPORT PERIOD: 04/01/2018 TO 9/30/2018 Year % of Enrolled Plan Plan ENROLLMENTS (100%)0 60 0% ENROLLED INTO EDUCATION OR TRAINING 0 42 0% ATTAINMENT OF CREDENTIAL/CERTIFICATE 0 30 0% ENTERED EMPLOYMENT RATE 0 30 0% AVERAGE WAGE AT EMPLOYMENT 0 12.00$ 0 **Start-up period through June 30, 2018 - Outreach begins July-Sept. 2018 CALIFORNIA VIOLENCE INTERVENTION & PREVENTION (CalVIP) GRANT TERM: 5/01/2018 TO 4/30/2020 REPORT PERIOD: 05/01/2018 TO 9/30/2018 Year % of Enrolled Plan Plan ENROLLMENTS (100%)0 100 0% RISK ASSESSMENT & INTERVENTION SERVICES 0 100 0% WORK READINESS PREPARATION 0 50 0% PAID WORK EXPERIENCE, INTERNSHIP OR OJT 0 50 0% FOLLOW-UP SERVICES FOR 12 MONTHS 0 80 0% **Start-up period through June 30, 2018 - Outreach begins July 2018DEAIn partnership with El Camino College (ECC) and Los Angeles Harbor College (LAHC), the project will target individuals with disabilities including, but not limited to, the following: mobility impaired, developmentally delayed learner, learning disabled, and other disabilities including Autism, Attention Deficit Hyperactivity Disorder, Tourette’s Syndrome, and others. From the target population a total of 60 Persons with Disabilities (PWD) will be enrolled and receive a pre and registered apprenticeship, PWEX, OJT or training as a CNC (Computer Numerical Control) Machine Operator.CalVIPThis project will provide services to Inglewood youth that are disproportionally affected by violence and will receive evidence-based services for diversion, restorative justice, and employment opportunities through the Inglewood Community and Regional Engagement Violence Intervention and Prevention (I-CARE VIP) collaboration. The project will serve 100 youth ages 14-18 and provide preventive and diversion activities, case management along with paid pre-employment training, paid work experience and job search assistance. 537 Inglewood Teen Center New Returning Total Inglewood Teen Center New Returning Total Inglewood 4 45 49 Inglewood 25 83 108 Hawthorne 0 0 0 Hawthorne 0 0 0 Lawndale 0 0 0 Lawndale 0 0 0 Gardena 0 0 0 Gardena 0 0 0 TOTAL 4 45 49 TOTAL 25 83 108 Hawthorne Teen Center New Returning Total Hawthorne Teen Center New Returning Total Inglewood 0 2 2 Inglewood 0 3 3 Hawthorne 0 58 58 Hawthorne 0 55 55 Lawndale 0 1 1 Lawndale 0 0 0 Gardena 0 1 1 Gardena 0 0 0 Torrance 0 0 0 Torrance 0 0 0 TOTAL 0 62 62 TOTAL 0 58 58 Inglewood Teen Center New Returning Total QUARTER TOTAL Inglewood 9 77 86 Inglewood Teen Center 243 Hawthorne 0 0 0 Hawthorne Teen Center 172 Lawndale 0 0 0 Gardena 0 0 0 TOTAL 9 77 86 Hawthorne Teen Center New Returning Total Inglewood 0 2 2 Hawthorne 1 49 50 Lawndale 0 0 0 Gardena 0 0 0 Torrance 0 0 0 TOTAL 1 51 52 July 1, 2018- July 31, 2018 August 1, 2018- August 31, 2018 September 1, 2018- September 30, 2018 Teen Center Attendance Report PAGE 16 538 An employer-centric workforce pipeline development program Modeled after the successful SBWIB Aero-Flex initiative Bio-Flex is a new innovative project to develop pre- apprenticeship and registered apprenticeship career pathways for the Bio-Science industry. Bio-Science Employers - your input and guidance is needed for program development. Please connect with us to participate. Ask us about other programs available to support your business growth. Please contact: Deborah Shepard South Bay Workforce Investment Board Email: dshepard@sbwib.org; Phone: (310) 970-7700 This WIOA Title 1 financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities by calling in advance to CRS 1-800-735-2922 or 310-680-3700. • Employment Training Panel Funding (ETP) • Wage Subsidy programs • City & County Business incentives • Tax credits for equipment purchases A WORKFORCE DEVELOPMENT BOARD Announcing 539 A WORKFORCE DEVELOPMENT BOARD Auxiliary aids and services are available upon request to individuals with disabilities by calling in advance to CRS 1-800-735-2922 or 310-680-3700. South Bay Workforce Investment Board All forums will be held at the South Bay Workforce Investment Board Conference Room 11539 Hawthorne Blvd., 5th Floor Hawthorne, CA 90250 Save the DatesSave the Dates is updating its Local Plan & the Los Angeles Basin Regional Plan The SBWIB invites you to join the discussion. Your participation and input is critical to developing a plan that is responsive to the needs of our community. Review the current plan at www.sbwib.org/local-plan RSVP to Elisa Irish Email: eirish@sbwib.org Phone: (310) 970-7700 RSVP to Elisa Irish Email: eirish@sbwib.org Phone: (310) 970-7700 November 27th 3:00 P.M. to 5:00 P.M.Child Support Services Strengthening partnerships with local child support agencies to serve non-custodial parents November 14th 9:00 A.M. to 11:30 A.M.LA Basin Self-Assessment Forum Assess of progress on implementation of regional workforce goals CalFresh Employment & Training Developing workforce system partnerships with CalFresh employment and training programs October 25th 2:00 P.M. to 4:30 P.M.LA Basin Region Re-entry Planning Forum Strategies to improve labor market outcomes for formerly incarcerated and other justice- involved individuals December 4th 9:00 A.M. to 11:00 A.M. 540 A WORKFORCE DEVELOPMENT BOARD Auxiliary aids and services are available upon request to individuals with disabilities by calling in advance to CRS 1-800-735-2922 or 310-680-3700. RSVP to Email: info@sbwib.org or Phone: (310) 970-7700 No cost registration Breakfast & lunch provided Double Tree by Hilton Hotel Torrance 21333 Hawthorne Blvd., Torrance, CA 90503 January 16, 2019 8:30 a.m. - 12:30 p.m. The Workforce Save the DateSave the Date 21st Century 21st Century Employers Managers HR Professionals And others interested in workplace strategies Who should attend www.surveymonkey.com/r/NFJ6SM9 Strategies for enhancing productivity and attracting talent in a competitive environment through flexible workplace practices bit.ly/2QrWxJh 541 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 PRESS RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 November 13, 2018 Hawthorne, CA 90250 Contact: 310-970-7700 South Bay Workforce Investment Board Honors Training Partners, Businesses and Successful Job Seekers at 23rd Annual Awards Banquet HAWTHORNE – Nearly 500 community leaders, educators, employers, training partners and successful job seekers joined with the South Bay Workforce Investment Board (SBWIB) staff and administrators for the 23rd Annual Awards Ceremony and Banquet, November 1st, at the Torrance Marriott. SBWIB Executive Director Jan Vogel served as master of ceremonies for the event that was attended by numerous elected officials from the South Bay area including: Inglewood Mayor James T. Butts, Jr, along with Councilmembers Ralph Franklin and George Dotson; Hawthorne Mayor Alex Vargas and Councilmembers Olivia Valentine and Nilo Michelin; Lawndale Mayor Robert Pullen-Miles and Councilman Pat Kearney; Lomita Councilman Ben Traina; Carson Mayor Albert Robles and Councilman Elito Santarina; Gardena Mayor Tasha Cerda; Torrance Mayor Pat Furey and Councilman Tim Goodrich; West Basin Municipal Water District Board President Harold Williams and Vice President Scott Houston; Centinela Valley Unified School District President Hugo Rojas and Trustees Daniel Urrutia and Gloria Ramos; and, Hawthorne School District Board President Dr. Eugene Krank along with Trustees Cristina Chiappe, Luciano Aguilar, Alex Montiero and Sergio Mortara. SBWIB Chairman of the Board Wayne Spencer joined with Mr. Vogel to honor 67 training partners who had achieved 90 – 100 percent placements of individuals into full time employment through the SBWIB. Special awards were also presented to following four South Bay area businesses: EV Connect in El Segundo, TEAM Industrial Services in Torrance, Hawthorne-based SpaceX, and Turner Construction which is part of the contractor team that is building the 70,000 seat football stadium in Inglewood that will house the Los Angeles Rams and Los Angeles Chargers. The evening’s top award – the Esther Williams Award of Excellence - was presented to Dennis Fitzgerald, Vice President of Operations for Gardena-based Impresa Aerospace, LLC. He was honored for his many years of superior performance in a wide breadth of industries including aerospace manufacturing, defense acquisition, developmental flight test, and as both a U.S. Naval pilot and commercial airline co-pilot. Mr. Fitzgerald was also one of the co-founders and active member of the SBWIB’s Aero-Flex Unilateral Apprenticeship Committee. Impresa is hiring the first Aero-Flex Engineering Apprentice in the country. The net proceeds of the event benefit the many youth programs the SBWIB provides. The SBWIB operates four One Stop Business & Career Centers within its South Bay service area plus two Teen Centers in Inglewood and Hawthorne providing no cost adult, youth and business services. For further information, telephone 310- 970-7700 or visit sbwib.org. # # # 542 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 SBWIB Awards Ceremony Photo Caption Four of the individuals honored for their successful completion of training through the South Bay Workforce Investment Board and gaining full employment proudly pose with their awards during the 23rd annual Awards Ceremony held November 1st at the Torrance Marriott. Pictured from left are Marta Caires of Hermosa Beach, Nanci Lane of Redondo Beach, Carolina Dorado of Torrance, and Patricia Goode of Manhattan Beach. # # # 543 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 PRESS RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 September 26, 2018 Hawthorne, CA 90250 Contact: 310-970-7700 Deputy Assistant Secretary for Policy from U.S. Department of Labor Visits South Bay Workforce Investment Board for Briefing on Veterans Employment and Training Services HAWTHORNE – Matthew Miller, Deputy Assistant Secretary (DAS) for Policy/Veterans Employment and Training Services at the U.S. Department of Labor, was a recent visitor to the South Bay Workforce Investment Board (SBWIB) where he was briefed on the programs the SBWIB and its partnering agencies are providing for veterans including employment and training services. DAS Miller was accompanied by Tony Forbes, U.S. Department of Labor Office of Strategic Outreach for Veterans Employment and Training Services. SBWIB Executive Director Jan Vogel welcomed the visitors to the Inglewood One-Stop Business and Career Center and provided an overview of how the SBWIB is assisting target groups including recently separated veterans, post 9/11 veterans, homeless veterans, female veterans, spouses of active duty service members underemployed veterans, special disabled veterans and formerly incarcerated veterans. Also in attendance were representatives from the strategic partners that work with the SBWIB in the areas of housing, mental health services, training providers, employers, Veterans Administration, and the California Economic Development Department. The Labor officials were then given a tour of the National Football League football stadium in Inglewood where they met with some of the former veterans that had been hired by contractors after going through the SBWIB’s Career-Pathway-oriented program that enables veterans to earn industry-recognized credentials and to attain marketable skills as they seek work in growing career fields. The SBWIB operates four One-Stop Business & Career Centers that provide no cost services to large and small businesses along with job search and career preparation for adults and youth in the communities of Carson, Inglewood, Hawthorne, Torrance, Lomita, Gardena, Redondo Beach, Lawndale, Hermosa Beach, El Segundo and Manhattan Beach. SBWIB also operates two Teen Center in Inglewood and Hawthorne. # # # 544 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 Department of Labor Visitors Photo Caption U.S. Department of Labor Deputy Assistant Secretary Matthew Miller (second from right) thanks staff members at the South Bay Workforce Investment Board’s One-Stop Business & Career Center Inglewood for their successful efforts in helping veterans find jobs and career training. DAS Miller traveled to California recently to learn more about the SBWIB’s employment and training program which he termed should be a model for other states to follow. # # # 545 Hawthorne Hermosa Beach Gardena Lawndale Redondo Beach Manhattan Beach Carson El Segundo Lomita Torrance Inglewood 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne CA 90250 / w. 310.970.7700 / f. 310.970.7711 PRESS RELEASE South Bay Workforce Investment Board 11539 Hawthorne Blvd., Suite 500 September 5, 2018 Hawthorne, CA 90250 Contact: 310-970-7700 South Bay Workforce Investment Board Awarded Nearly $132,000 by the California Employment Training Panel to Fund Employee Training HAWTHORNE – The California Employment Training Panel (ETP) has awarded a $131,536 grant to the South Bay Workforce Investment Board (SBWIB) to establish a program that will help subsidize job skills training for eligible small and larger manufacturers primarily in the aerospace sector. ETP is a business and labor- supported state agency that funds the costs of job skills training. The new funding will support employee training at multiple employers in the region through the SBWIB. The SBWIB will work in partnership with Training Funding Partners to analyze the employer’s workforce development needs and contract with the appropriate training providers to deliver services. The funds can cover training for current employees and newly hired workers. “Training costs are a major concern for smaller manufacturers who need to stay competitive,” said SBWIB Executive Director Jan Vogel. “These types of innovative subsidy programs can help the employers attract and retain skilled workers who need to improve their job skills and knowledge,” he noted. The SBWIB provides comprehensive employment and training services under the Federal Workforce Innovation Opportunity Act with the goal of providing a fully-integrated workforce system that maximizes employment and economic opportunity in partnership with business. No cost services are provided for job seekers and employers through the SBWIB’s four One-Stop Business & Career Centers serving 11 South Bay communities. It also operates two Teen Centers in Inglewood and Hawthorne. Employers interested in participating in the SBWIB new ETP program, or to access other services available, please call (310) 970-7700 or visit www.sbwib.org. # # # 546 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0704 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 STATE OF CALIFORNIA, CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT’S AGENT RESOLUTION FORM 130 (City Manager Suja Lowenthal) Recommended Action: Staff recommends that the City Council: 1.Approve the positions of City Manager, Finance Director and Chief of Police as the City of Hermosa Beach’s Designated Authorized Agents; and, 2.Approve Resolution XX-XXXX as the State of California, California Governor’s Office of Emergency Services (Cal OES) Designation of Authorized Agents Resolution Form 130. Executive Summary: The California Governor’s Office of Emergency Services requires jurisdictions to identify the members of the organization authorized to sign agreements on behalf of the local jurisdiction to receive grant and cost recovery funding. The Designation of Subrecipient’s agent is required by resolution through a template commonly known as Form 130 and must be updated every three years. The City of Hermosa Beach approved the current Form 130 in April of 2016 and identified three staff members by name and position as designated agents. Over the course of the three years, those staff members have changed, therefore, the City needs to update the Form 130 to prevent grant and disaster cost recovery eligibility issues. Background: California Governors’ Office of Emergency Services (Cal OES) requires local jurisdictions to identify and designate three authorized agents who are able to request certain federal financial assistance allowable under the Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 and/or state financial assistance under the California Disaster Assistance Act. The funding is for Federal pre-disaster grant funds that are made available and administered through Cal OES along with post disaster recovery funding released as a result of a declared emergency. Cal OES requires the Designation of Applicant’s Agent Resolution Form 130 to be updated at least every three years by local jurisdictions and submitted to Cal OES for processing. City of Hermosa Beach Printed on 4/3/2024Page 1 of 3 powered by Legistar™547 Staff Report REPORT 18-0704 At its April 12, 2016 meeting, City Council adopted Resolution 16-7021 identifying Tom Bakaly, City Manager; Sharon Papa, Chief of Police; and Viki Copeland, Finance Director as the City’s authorized agents for Cal OES Form 130. The Resolution is set to expire in April of 2019 (Attachment 1). Discussion: According to Cal OES, authorized agents are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Officer of Emergency Service regarding grants applied for by the subrecipient (City of Hermosa Beach). There are two ways to determine authorized agents: by title or by name and title. Identifying agents by title alone allows the document to remain valid if an authorized agent leaves the position and/or is replaced by another individual. Identifying agents by name and title requires a new Cal OES Form 130 to be submitted when an authorized agent is replaced, leaves the position or the person’s title changes. The City’s current Cal OES Form 130 identified agents by name and title. Since the adoption of Resolution 16-7021, there have been numerous changes in the City Manager position. Therefore, the Cal OES Form 130 requires update to accurately reflect identified agents. Proposed Resolution XX- XXXX designates the authorized agents by title (City Manager, Finance Director and Chief of Police) and will be valid for three years, expiring in December of 2021 and will supersede Resolution 16- 7021, which was adopted in 2016 (Attachment 2). General Plan Consistency: This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below: Governance Element: 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities Public Safety Element 1.11 Secure Funds. Establish centralized internal procedures to coordinate efforts for securing funds that support risk reduction measures. 6.3 Invest in critical facilities. Invest in public and critical facilities to make them more resilient to the potential impacts of natural disasters. 6.4 Post-disaster evaluation. The Emergency Operations Center and Police/Fire facilities shall be the top priority in conducting post-disaster building evaluations. 6.5 Optimize community benefits. Ensure that post-disaster recovery decisions optimize long-term community benefits. City of Hermosa Beach Printed on 4/3/2024Page 2 of 3 powered by Legistar™548 Staff Report REPORT 18-0704 6.6 Assist businesses. Assist local/small businesses in planning for continuity of operations and emergency preparedness. Fiscal Impact: There is no immediate fiscal impact related to this recommendation. If Cal OES Form 130 is not updated, it can hinder the City’s eligibility for future disaster cost recovery and grant funding such as pre-disaster hazard mitigation grants. Attachments: 1. Resolution Number 16-7021 2. Resolution Number XX-XXX Respectfully Submitted by: Brandy Villanueva, Emergency Services Coordinator Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 3 of 3 powered by Legistar™549 550 551 Page 1 of 2 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 C.C. RESOLUTION NO. 17-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FORM 130 DESIGNATION OF SUBRECIPIENTS’ AGENTS. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The State of California, California Governor’s Office of Emergency Services ensures that local jurisdictions meet federal and state eligibility requirements defined in the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended 44 CFR 302 and the California Disaster Assistance Act Section 2. The City of Hermosa Beach is a public entity established under the laws of the State of California, authorized to make applications and to file them in the California Office of Emergency Services (Cal OES) for the purpose of obtaining certain federal assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Ace of 1988; and/or state financial assistance under the California Disaster Assistance Act. . Section 3. The Cal OES Form 130 – Designation of Applicant’s Agent Resolution is a required form designating the authorized agents of the City to execute any and all documents related to pre and post disaster funding. Cal OES Form 130 must be approved by City Council and on file with Cal OES prior to the submission of funding requests. Section 4. The City of Hermosa Beach is interested in receiving pre-disaster mitigation funds to implement programs that will enhance the safety of the community, increase response and recovery capabilities during disasters as well as request cost recovery funding for disaster response not only in the City of Hermosa Beach but also mutual aid responses for County, Regional and State-wide disasters. Section 5. The City of Hermosa Beach designated three authorized agents by title: City Manager or Finance Director or Chief of Police to execute for and on behalf of the City of Hermosa 552 Page 2 of 2 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Beach for all matters pertaining to such state disaster assistance, the assurances and agreements required under the laws referenced above. Section 6. The City of Hermosa Beach authorizes this resolution as a universal resolution and is effect for all open and future Disasters/Grants up to three (3) years following the date of approval. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED that the City Council of the City of Hermosa Beach hereby: 1. Authorizes the City Manager, Finance Director and the Chief of Police of the City of Hermosa Beach to execute all necessary applications, agreements, grant reports, and amendments thereto to implement and carry out the grant application and/or cost recovery processes at required by State and Federal Law. VOTE: AYES: NOES: ABSTAIN: ABSENT: PASSED, APPROVED and ADOPTED this 27th day of November 2018. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 553 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0712 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 RESOLUTION ESTABLISHING A POLICY AND VOTING PROCEDURES FOR BOARD AND COMMISSION APPOINTMENTS (City Clerk Elaine Doerfling) Recommended Action: City Clerk recommends that the City Council adopt the attached resolution establishing a policy and voting procedures for Board and Commission appointments using paper ballots/voting sheets provided by the City Clerk. Background: At its November 13, 2018 meeting, the City Council considered options to establish a policy and voting procedures for Board and Commission appointments that would eliminate past confusion and ensure consistency in the future. The City Clerk’s report provided a review of past voting procedures, including a formal motion for each appointment, voice vote by consensus, paper voting for single/multiple appointments, and weighted paper voting for multiple appointments. The report also reviewed previous Council directions/actions regarding voting procedures, including a policy developed by a Council subcommittee and staff in 2012, calling for members to mark their selection(s) on paper instead of voice voting, and having the City Clerk to read the selections aloud, tally the votes, and announce the winning applicants, which is the option unanimously approved by the Council. The attached resolution is presented to formalize Council’s action at its November 13 meeting. Attachments: 1. Draft Resolution 2. Exhibit A - Sample Paper Ballot Submitted by: Elaine Doerfling, City Clerk Concur: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™554 Page 1 of 2 18-7111 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 18- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING A POLICY AND VOTING PROCEDURES FOR BOARD AND COMMISSION APPOINTMENTS WHEREAS, members of the Boards and Commissions of the City of Hermosa Beach are appointed by the Hermosa Beach City Council to four-year terms (with the exception of the Board of Appeals, or unless otherwise specified); and WHEREAS,the Hermosa Beach Municipal Code specifies the qualifications for each of the City’s Boards and Commissions, including whether members must be qualified electors of the City or bona fide residents, and appointees serve in a voluntary capacity, without compensation, providing a valuable service to the entire community; and WHEREAS, in accordance with established procedure, upcoming term expirations and unscheduled vacancies are brought to the City Council’s attention by the City Clerk for direction on advertising to fill the seats. Unless otherwise directed, a notice inviting applications is placed on the City’s website, posted in various publicly-accessible Civic Center locations, sent to residents who signed up for e-notifications, and published twice in the Easy Reader newspaper, with a specified application filing deadline, after which the City Clerk reports back to the Council for the scheduling of applicant interviews and appointment; and WHEREAS,the City Council desires a consistent voting policy for making Board and Commission appointments to eliminate the confusion created over the years by employing different voting systems at different meetings (voice voting by consensus or formal motion, paper voting with or without ranking). 555 Page 2 of 2 18-7111 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY RESOLVE AS FOLLOWS: The following voting procedures for Board/Commission appointments are hereby adopted: Section 1. Members of the City Council shall mark their selection(s), depending on the number of seats, on a paper ballot provided by the City Clerk (conforming to the attached sample voting sheet (Exhibit A). Section 2. Councilmembers shall return their voted ballots to the City Clerk, who will read their selection(s) aloud, tally the votes, and announce the appointee(s). Section 3. Tie votes that occur with a full Council present shall be resolved by re-voting until consensus is reached. In the event of a tie vote with less than a full Council, the appointment shall be continued to the next meeting to allow for voting by all five members. Section 4. the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said city; and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted PASSED, APPROVED and ADOPTED this 27th day of November, 2018. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST:APPROVED AS TO FORM: _____________________________________________ ______________________________________________ City Clerk City Attorney 556 EXHIBIT A Carolyn Petty Jeff Duclos Public Works Comm. Appointments 11/02/16 Public Works Comm. Appointments 11/02/16 Three four-year terms Three four-year terms Select Three (3) Applicants Select Three (3) Applicants Janice Brittain- - - - - - - - - - - - - Janice Brittain- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - Hany Fangary Justin Massey Public Works Comm. Appointments 11/02/16 Public Works Comm. Appointments 11/02/16 Three four-year terms Three four-year terms Select Three (3) Applicants Select Three (3) Applicants Janice Brittain- - - - - - - - - - - - - Janice Brittain- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - Stacey Armato City Clerk Tally Public Works Comm. Appointments 11/02/16 Public Works Comm. Appointments 11/02/16 Three four-year terms Three four-year terms Select Three (3) Applicants Select Three (3) Applicants Janice Brittain- - - - - - - - - - - - - Janice Brittain- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - Kent F. Brown- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - David Grethen- - - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Geoffrey Hirsch- - - - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Jolisa Jones-Corey - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Peter Tucker- - - - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Justin Schnuelle - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - Jonathan Wicks- - - - - - - - - - - - 557 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0711 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 LIST OF REGULAR AND ONGOING CITY BOARD AND COMMISSION APPOINTIVE TERMS THAT WILL EXPIRE DURING THE 2019 CALENDAR YEAR (City Clerk Elaine Doerfling) Recommended Action: City Clerk recommends that the City Council receive and file the attached list, prepared for posting by the City Clerk pursuant to State law, of all regular and ongoing Hermosa Beach board, commission and committee appointive terms which will expire during the 2019 calendar year. Background: Government Code Section 54972 requires the annual preparation and posting of a Local Appointments List of regular and ongoing boards, commissions and committees whose members are appointed by the City Council. The list must contain pertinent information on all appointive terms that will expire during the calendar year, including the names of the incumbent appointees, their appointment dates, the dates their terms expire, and the necessary qualifications for the position. The list must also include information on any boards, commissions and committees whose members serve strictly at the pleasure of the City Council, without set term limits (i.e., Board of Appeals). Pursuant to State law, the City Clerk has prepared the attached list, which identifies: §Emergency Preparedness Advisory Commission - three terms expire May 31, 2019 (vacancy due to 07/16/2018 resignation of Matthew McCool); §Parks, Recreation and Community Resources Commission - two terms expire June 30, 2019; §Planning Commission - two terms expire June 30, 2019; and §Civil Service Board - two terms expire July 15, 2019. As required by State law, the list will be posted in the City Clerk’s office, the Library, and the City’s website for public viewing purposes. It will also be posted at appropriate City departments (Planning, Community Resources, Police) and in the outdoor display case at City Hall, where agendas and other official notices are typically posted. In addition, it will be included in an upcoming City newsletter and sent to residents who have requested e-notifications. City of Hermosa Beach Printed on 4/3/2024Page 1 of 2 powered by Legistar™558 Staff Report REPORT 18-0711 Attachments: 1. 2019 Appointment List Submitted by: Elaine Doerfling, City Clerk Concur: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 2 of 2 powered by Legistar™559 CITY OF HERMOSA BEACH LOCAL APPOINTMENTS LIST In accordance with Government Code Section 54972 (Maddy Act) dealing with open lists of local appointive positions, the following is: 1. A list of all appointive terms which will expire during the 2019 calendar year, with the names of the incumbent appointees, their dates of appointment, the date each term expires, and the necessary qualifications for each position; and 2. A list of all boards, commissions and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position. INCUMBENT APPT.TERM COMMISSION APPOINTEES DATE EXPIRES QUALIFICATIONS EMERGENCY Dave Buckland 07-17-17 05-31-19 Bona fide Resident of PREPAREDNESS William Hallett 05-22-15 05-31-19 the City COMMISSION Vacant 05-31-19 (see HBMC 2.38) [4-year terms, no term limit] PARKS AND Barbara Ellman 04-24-18 06-30-19 Bona fide Resident of RECREATION Robert Rosenfeld 06-23-15 06-30-19 the City COMMISSION (see HBMC 2.28) [4-year terms, no term limit] PLANNING Peter R. Hoffman 07-14-15 06-30-19 Qualified Elector of COMMISSION Rob Saemann 07-14-15 06-30-19 the City [4-year terms, no term limit](see HBMC 2.32) CIVIL SERVICE E. Thomas Moroney 07-16-15 07-15-19 Qualified Elector of BOARD Barry Warner 07-16-15 07-15-19 the City [4-year terms, no term limit](see HBMC 2.76) ---------------------------------------------------------------------------------------------------------------------- BOARD OF APPEALS (members serve at the pleasure of the Council, without terms – must be qualified to act on building construction matters - U.B.C. - See HBMC 15.04.020) Bruce Cook, David Garrett, Mike Ludwig, Larry Peha, Veronica Torres ---------------------------------------------------------------------------------------------------------------------- ELAINE DOERFLING Hermosa Beach City Clerk Dated: 11-27-18 560 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0707 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 ADOPTION OF A RESOLUTION AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO CALTRANS ADAPTATION PLANNING GRANT PROGRAM (Environmental Analyst Leeanne Singleton) Recommended Action: Staff recommends that the City Council adopt a resolution approving submittal of a grant application (for up to $250,000)to Caltrans for the Adaptation Planning Grant Program to conduct preliminary/conceptual design and community outreach for multi-benefit adaptation and transportation projects at Hermosa Beach entry corridors along Hermosa Avenue and the Strand. Executive Summary: For the 2019-20 Fiscal Year,Caltrans has released a call for grant applications and made $6 million in grant funding available to local and regional agencies,at amounts ranging from $100,000 up to $1,000,000,in support of transportation-related adaptation planning efforts.Staff has identified a series of proposed infrastructure projects involving entry corridors to the City on the Strand and Hermosa Avenue that could be packaged to create a competitive grant application that meets Caltrans objectives to improve multi-modal connections and resilience to coastal flood hazards.If awarded,the grant would fund planning/conceptual design and community engagement,but is not intended to fund full engineering design documents or the construction of capital projects.In order to receive funding,Caltrans requires each applicant to submit a resolution from the elected body indicating its support for the efforts planned under the application. Background: In October 2018,the California Department of Transportation (Caltrans)released a call for applications and an FY 2019-20 Grant Application Guide for Adaptation Planning Grants ( Attachment 1).This grant funding,available to local agencies,authorized under Senate Bill 1,the Road Repair and Accountability Act of 2017,allocated $20 million over three fiscal years to support climate change adaptation planning to make California’s transportation infrastructure,including roads,railways,bikeways,trails,bridges,ports,and airports more resilient to the impacts of natural hazards and climate change.This grant opportunity is focused on planning and conceptual design City of Hermosa Beach Printed on 4/3/2024Page 1 of 5 powered by Legistar™561 Staff Report REPORT 18-0707 and is not intended to fund full engineering design documents or the construction of capital projects. For the 2019-20 Fiscal Year,Caltrans has $6 million in grant funding available to award to local and regional agencies in amounts ranging from $100,000 up to $1,000,000.Applications are due to Caltrans on November 30,2018 and require applicants to provide a minimum local match of 11.47% of the grant amount requested,which can be provided through a cash match or in-kind contribution of staff time. Per the Grant Application Guide, projects that will be considered for funding include: ·Climate vulnerability assessments ·Extreme weather event evacuation planning ·Resilience planning ·Transportation infrastructure adaptation plans ·Natural and green infrastructure planning ·Integration of transportation adaptation planning considerations into existing plans ·Evaluation of or planning for other adaptation strategies Successful past applications by jurisdictions throughout California are provided in Attachment 2.The Grant Application Guide also includes a set of grant program objectives to assist applicants in developing and aligning projects that best meet Caltrans funding objectives. ·Competitive applications include one or more of the following: o Identify benefit to disadvantaged and/or vulnerable communities, including transit- dependent populations (when applicable). o Demonstrate collaboration and partnerships with diverse external stakeholders such as businesses, non-governmental agencies, community-based organizations, and community residents. ·Applicants must demonstrate how the proposed effort will accomplish the following: o Demonstrate on-going collaboration and partnerships between sectors and jurisdictions, across levels of government at a regional scale. o Identify co-benefits of the adaptation work, such as benefits to public health, natural ecosystems, air quality, social equity, the economy, or reductions in GHG. ·Applicants should demonstrate how the proposed effort will accomplish one or more of the following: o Identify climate change impact risks to multimodal transportation infrastructure in the project area. o Identify specific transportation infrastructure vulnerabilities to climate change impacts. o Identify adaptation strategies and specific actions to remedy identified climate related vulnerabilities. City of Hermosa Beach Printed on 4/3/2024Page 2 of 5 powered by Legistar™562 Staff Report REPORT 18-0707 o Advance the planning of specific climate adaptation projects, such as developing a cost estimate or conceptual design. o Include economic analysis and/or cost-benefit analysis of identified adaptation strategy or strategies. Discussion: In reviewing the grant application guide, previous successful applications, and the City’s capital project planning needs, staff has identified that conceptual planning and community outreach work on several previously identified projects, involving entry corridors to the City on the Strand and Hermosa Avenue, could be packaged to create a competitive grant application that meets Caltrans objectives to improve multi-modal connections and resilience to coastal flood hazards. More specifically,staff proposes,under this grant application,to conduct conceptual design and community engagement efforts on the following projects,which consider improvements that serve multiple modes of travel;are vulnerable to the effects of coastal flooding and sea level rise;and include opportunities to provide co-benefits such as stormwater capture,dune restoration,and improved safety for pedestrians and cyclists: ·Hermosa Avenue Green Street Project (Component of CIP(s): 15-162/17-417) ·Strand Bikeway and Walkway Improvements at 35th Street (Current CIP: 17-188) ·Hermosa Avenue Cycle Track and Greenwich Village Intersection Re-Design (New project need identified following Hermosa Avenue Repavement Project) City staff is in the process of preparing an application to submit to Caltrans and is soliciting letters of support for the application from local residents and businesses in the vicinity,organizations,and regional representatives including the Beach Cities Health District,South Bay Cities Council of Governments,and the South Bay Bicycle Coalition.The application describes the interest and need for the project as well as a proposed scope of work,schedule,and budget.The project will include opportunities for the community to participate early on in the conceptual design process of these projects to better inform the engineering design phase (following this grant)to include or exclude design components that have been vetted and reviewed by the community. In order to receive funding,Caltrans requires each applicant to submit a resolution from the elected body indicating its support for the efforts planned under the application.While this resolution is not required at the time of submission,the grant application identifies a project that is not listed in the Capital Improvement Program (CIP)and may alter the schedule of one of the existing projects; therefore,staff felt it prudent to provide a brief description of the proposal and the resolution to Council for consideration prior to submitting the application to Caltrans.A draft resolution for City Council consideration is provided as Attachment 3. City of Hermosa Beach Printed on 4/3/2024Page 3 of 5 powered by Legistar™563 Staff Report REPORT 18-0707 General Plan Consistency: PLAN Hermosa,the City’s long-range planning document,was adopted by the City Council in August 2017,and envisions a future where “Hermosa Beach is the small town others aspire to be;a place where our beach culture, strong sense of community, and commitment to sustainability intersect.” PLAN Hermosa contains a suite of goals,policies,and implementation actions to achieve the City’s long-term vision that speaks to prioritizing investing in its infrastructure,improving the accessibility of public amenities,and pursuing grant funding to achieve community objectives.Goal 2 of the Governance Element speaks specifically to the importance of having the community active and engaged in the decision-making process through diverse outreach methods.Finally,PLAN Hermosa calls for improving the range of safe and convenient transportation choices available,opportunities to improve beach habitat,and a desire for infrastructure that is more resilient to coastal hazards and sea level rise. The most relevant policies are listed below. Governance Element ·2.1 Multiple outreach methods. Consistently engage in community outreach through neighborhood forums, social media, the latest technologies, personal interaction, and other methods on a regular basis. ·2.7 Major planning efforts. Require major planning efforts, policies, or projects to include a public engagement effort. Mobility Element ·2.1 Prioritize public right-of-ways. Prioritize improvements of public right-of-ways that provide heightened levels of safe, comfortable and attractive public spaces for all non-motorized travelers while balancing the needs of efficient vehicular circulation. Sustainability Element ·2.3 Grants and incentives. Seek additional sources of funding to support implementation of greenhouse gas reduction projects for the City, as well as residents and businesses. Parks + Open Space Element ·6.3 Safe and accessible connections. Ensure public access points provide safe and accessible connections to The Strand and shoreline, including access for persons with disabilities. ·9.2 Beach maintenance. Consider species and habitat impacts and potential improvements when implementing beach maintenance activities. ·10.3 Green space co-benefits. Recognize the many positive qualities provided by landscaping, trees, and green space including reduced heat gain, controlled stormwater runoff, absorbed noise, reduced soil erosion, improved aesthetic character, and absorption of air pollution. City of Hermosa Beach Printed on 4/3/2024Page 4 of 5 powered by Legistar™564 Staff Report REPORT 18-0707 Public Safety Element ·1.5 Minimize coastal flooding. Natural interventions, green infrastructure, and infiltration systems will be utilized to minimize damage from coastal flooding. ·2.1 Integrate resilience. Integrate resilience to anticipated sea level rise impacts into project designs when repairing and replacing aging infrastructure within the coastal zone. Infrastructure Element ·1.2 Priority investments. Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan. ·1.5 New technologies. When feasible, utilize emerging technologies and funding strategies that improve infrastructure efficiency, sustainability, and resiliency. ·5.1 Integration of stormwater best practices. Integrate stormwater infiltration best practices when initiating streetscape redevelopment or public facility improvement projects. Fiscal Impact: If authorized to proceed by City Council and awarded by Caltrans,staff anticipates the grant application to include a requested amount not to exceed $250,000,requiring a minimum local match commitment, in the form of staff time or a cash match, of approximately $28,675. The Capital Improvement Program includes a design budget for CIP 15-162 ($15,000)and CIP 17- 188 ($115,000)of which a portion can be identified as leveraged funds to improve the ratio of the City’s contribution or match to the grant amount requested,providing a more favorable application from the City. Attachments: 1. Caltrans Adaptation Planning Grant Program Guidelines 2. Caltrans FY 2018-19 Adaptation Planning Grants Award List 3. City Council Resolution Approving Submission of Caltrans Grant Respectfully Submitted by: Leeanne Singleton, Environmental Analyst Concur: Kristy Morris, Environmental Analyst Concur: Glen W.C. Kau, Public Works Director Concur: Ken Robertson, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 5 of 5 powered by Legistar™565 Page 1 of 2 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 C.C. RESOLUTION NO. 18-XX A RESOLUTION OF THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING THE SUBMISSION OF AND, IF AWARDED, THE CITY MANAGER TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE HERMOSA BEACH ENTRY CORRIDORS MULTI-BENEFIT ADAPTATION AND TRANSPORTATION PLANNING PROJECT FOR THE CITY OF HERMOSA BEACH THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: Section 1. The City of Hermosa Beach is eligible to receive federal and/or State funding for certain transportation planning related plans through the California Department of Transportation. Section 2. The City of Hermosa Beach is interested in studying, testing, and evaluating various multi-modal improvements and adaptation-focused infrastructure enhancements at entry corridors along Hermosa Avenue and the Strand. The focus of this project is to conduct community engagement and identify conceptual designs that are embraced by the community and can be successfully implemented to enhance active transportation choices and safety along the corridor for all users of the street while upgrading infrastructure to reduce coastal hazards and vulnerabilities that may become more severe with the impacts of climate change. Section 3. Community engagement and conceptual design in these areas will support local mobility, safety, public health, resilience, and public participation initiatives, and will additionally implement various aspects of Caltrans 2015-2020 Strategic Management Plan for making long- lasting, smart mobility decisions that improve the environment, support a vibrant economy, and build communities, not sprawl. Section 4. The City of Hermosa Beach is committed to the success of this project and has identified in-kind resources in the form of staff time and potential sources of future funding to implement the demonstration project on a permanent basis to contribute to the success of this project. 566 Page 2 of 2 17-____ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Section 5. A Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Transportation Planning Grant Programs. Section 6. The City Council of the City of Hermosa Beach wishes to delegate authorization to execute these agreements, and any amendments thereto. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED that the City Council of the City of Hermosa Beach hereby: 1. Directs staff to submit the grant application package attached and any other supporting material necessary for evaluation of the application to the California Department of Transportation Adaptation Planning Grant Program for conceptual design and outreach for multi-modal and adaptation planning projects at Hermosa Beach entry corridors. 2. Authorizes the City Manager of the City of Hermosa Beach to execute all necessary applications, agreements, grant reports, and amendments thereto to implement and carry out the grant application package attached hereto. VOTE: AYES: NOES: ABSTAIN: ABSENT: PASSED, APPROVED and ADOPTED this 27th day of November, 2018. ______________________________________________________________________________________________ PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 567 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0713 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 CONSIDERATION OF AN ORDINANCE TO ALLOW AND REGULATE WIRELESS COMMUNICATION FACILITIES IN THE PUBLIC RIGHT-OF-WAY, AND UPDATE ON AT&T’S PROPOSAL FOR MULTIPLE INSTALLATIONS OF SMALLER WIRELESS COMMUNICATION FACILITIES TO PROVIDE REPLACEMENT COVERAGE TO EXISTING SITES LOCATED AT 20TH AND 29TH COURT (Continued from meetings of September 25, 2018 and October 23, 2018) (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council continue the public hearing to consider an ordinance to allow and regulate wireless communication facilities in the public right-of-way, and, provide an update on AT&T's proposal for multiple installations of smaller wireless communication facilities to provide replacement coverage to existing sites located at 20th and 29th Court to an unspecified date for staff to complete the draft ordinance for installation of wireless communication facilities in the public right- of-way. Background : Since November of 2017, AT&T, has been working on preparing applications to the City for 16 small cell sites within the City’s right-of-way (ROW) to provide replacement coverage for the removal and replacement of the existing 20th and 29th Court facilities. AT&T expects to submit its applications; however, applications require an adopted ordinance from the City prior to submittal, which includes design standard and permitting procedures, in order to ensure that they are complete. This ordinance is required for any wireless carrier that anticipates installing small cell sites within the ROW. The public hearing for this ordinance previously scheduled on September 25 was continued to October 23, 2018 in anticipation of the Federal Communications Commission’s (FCC) new wireless infrastructure order. Discussion: Working closely with the City Attorney’s office, staff prepared a draft ordinance to allow and regulate wireless communication facilities in the ROW. The City Attorney since advised that on Wednesday, September 26, 2018, the FCC approved an extensive 116-page wireless infrastructure order. Given the length and complexity of the order, the City Attorney’s general response to its municipal clients City of Hermosa Beach Printed on 4/3/2024Page 1 of 2 powered by Legistar™568 Staff Report REPORT 18-0713 took longer to complete, leaving limited time to coordinate a staff report and ordinance tailored to Hermosa Beach prior to the November 27 Council meeting. Staff anticipates that a report and ordinance, as well as initial direction on fees and lease rates, can be completed in time for one of Council’s January 2019 meetings. However, rather than continuing the hearing to a specific date, staff recommends that City Council continue the public hearing to an unspecified date to ensure completion of this report before it is scheduled. Staff would fully re-notice the public hearing given these multiple continuances. Respectfully Submitted by:Nicole Ellis, Associate Planner Concur:Ken Robertson, Community Development Director Approved:Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 2 of 2 powered by Legistar™569 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0716 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 REINSTATEMENT OF A PROFESSIONAL SERVICES AGREEMENT WITH ACCELA INC. TO COMPLETE THE IMPLEMENTATION OF THE “ACCELA AUTOMATION” SOFTWARE UPGRADE (Community Development Director Ken Robertson) Recommended Action: Staff recommends that the City Council reinstate the expired Professional Services Agreement with Accela Inc. for a three-year term. Executive Summary: The City entered into a Professional Services Agreement with Accela Inc. (Accela) in 2014 to implement “Accela Automation.” Accela Automation is an integrated software solution to improve service delivery that includes modules for managing assets and service requests in the Public Works Department, and for managing development and permitting processes in both the Community Development and Public Works Departments. Reinstatement of the agreement is necessary to extend the time required to complete the implementation. Background: At its June 24, 2014 <http://hermosabeach.granicus.com/MetaViewer.php? view_id=6&clip_id=3149&meta_id=153057> meeting, City Council approved the current professional service agreement with Accela and funding to implement this technology upgrade to automate City service delivery.The products include two distinct modules that integrate with GIS (Geographic Information Systems): ·Asset Management - Public Works Department management of physical assets and work orders linked to the “Go Hermosa!” App ·Land Management - upgrade to existing Community Development and Public Works Department plan check, permit and enforcement tracking system -currently a legacy Accela product called “Permits Plus”. The professional services agreement anticipated an implementation of these two modules in two succeeding phases that would take eighteen (18) months with an expiration of June 24, 2016. City of Hermosa Beach Printed on 4/3/2024Page 1 of 3 powered by Legistar™570 Staff Report REPORT 18-0716 The Public Works Department experienced serious challenges and difficulties in implementing the Asset Management portion of the Accela implementation. This caused extensive delays, well beyond the anticipated timelines. Since the project was in progress and work was proceeding, the expiration date was not discussed or considered an issue at the time. Asset Management and the Go Hermosa! application have only recently gone “live.” When it came to the attention of management staff that the agreement had expired, it was decided to put implementation of the “Land Management” component on hold in order to further research and to more closely evaluate and verify whether it was prudent to go ahead with implementation of “Land Management”. Discussion Community Development staff visited Culver City and the City of Torrance and spoke directly with staff who was involved with their implementation process from beginning to end. While both cities had challenges with the “out-of-the-box” product, they are satisfied with the finished product and using it as part of their daily operations. Staff also spoke with the City of Anaheim, whose staff shared a similar experience, and have maintained a long relationship with staff at the City of Santa Monica, another Accela customer that is satisfied with the Accela Automation product. Staff was able to experience firsthand these cities’ use of the Land Management system, and all four cities have made themselves available to Hermosa Beach as continued resources. Based on this outreach, as well as internal review of the scope of work, staff is confident that continuing the City’s relationship with Accela would lead to a successful implementation with a reasonably achievable timeline as set forth in the agreement (Attachment 3). The first step would be department preparation for the implementation, which would formally begin in February of 2019. Staff strongly believes implementation of this upgrade is essential to meeting the City’s goals of offering first class service to all customers, keeping up with changes in technology and the rising expectations of the City’s diverse customer base. General Plan Consistency: Completing the implementation of this new technology is consistent with Goal 3 of the Governance Element:Excellent Customer Service Through the Use of Emerging Technologies and help the city make progress towards achieving the following policies under Goal 3: Governance 3.1 - Increased access to services. Strive to provide access to facilities, programs, and services at times and locations that are convenient for residents and businesses. Governance 3.2 - Social media technology. Make use of social networking, streaming video, photo- sharing, and other technologies as they evolve to provide greater avenues of communication with constituents and community members. City of Hermosa Beach Printed on 4/3/2024Page 2 of 3 powered by Legistar™571 Staff Report REPORT 18-0716 Governance 3.3 - Online materials. As feasible, continue to expand the City’s website with data and materials for residents and people doing business with the City, including City Council and Commission agenda packets, permit application forms, web-based geographic information systems (GIS), and use of new technologies as appropriate. Governance 3.4 - Virtual public counter. As feasible, establish a “virtual” public counter through an online permitting system. Fiscal Impact: There is no fiscal impact associated with the recommended action since there has been no change in the financial terms of the original agreement, and $354,669 has been reappropriated into the FY 2018-19 budget. Attachments: 1.Link to June 24, 2014 Staff Report and Attachments 2.Reinstatement Agreement 3.Original Agreement Respectfully Submitted by: Ken Robertson, Community Development Director Concur: Glen W. C. Kau, P.E., Public Works Director/City Engineer Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 3 of 3 powered by Legistar™572 REINSTATEMENT OF AGREEMENT FOR ACCELA AUTOMATION SERVICES This Reinstatement Agreement for Accela Automation Services (“Reinstatement Agreement”) is entered into by and between the CITY OF HERMOSA BEACH, a municipal corporation (“City”) and ACCELA, INC. (“Consultant”) as of November __, 2018. RECITALS A. City and Consultant entered into an Agreement for Professional Services to Implement Accela Automation (“Agreement”) as of June 24, 2014, by the terms of which Consultant was engaged as an independent contractor to provide City with information systems for managing permitting, inspections and enforcement, integration with GIS, asset management (service and maintenance requests) and citizen access to services and information. B. The Agreement expired on its own terms on June 30, 2016 and the parties now mutually desire to reinstate the Agreement and extend the term in order that Consultant complete implementation of the Land Management. C. City does not have on its staff employees who possess the expertise or qualifications to perform these services. D. Consultant is fully qualified to perform the services for the City as an independent contractor. NOW, THEREFORE, in consideration of the foregoing: 1. The Agreement is hereby reinstated as of the date this Reinstatement Agreement is fully executed. 2. Section 7 entitled “Term” is amended to read as follows: The term of the Agreement shall resume upon execution by both parties of the Reinstatement Agreement and shall expire on December 31, 2021, unless earlier terminated under Section 11 or extended in writing in advance by both parties. 573 3. The City Manager is authorized to execute this Reinstatement Agreement on behalf of the City. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. ACCELA, INC. By CITY OF HERMOSA BEACH By _______ SUJA LOWENTHAL, CITY MANAGER ATTEST: CITY CLERK 574 575 576 577 578 579 580 581 582 583 584 585 586 587 Statement of Work  2012 Accela Inc. Page 1 of 40 Statement of Work City of Hermosa Beach, CA Version 7.0 June 16, 2014 THE LEADING PROVIDER OF GOVERNMENT ENTERPRISE MANAGEMENT SOLUTIONS 588 Statement of Work  2012 Accela Inc. Page 2 of 40 TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................................................................................. 2 OVERVIEW ................................................................................................................................................................................................ 5 SERVICES DESCRIPTION ........................................................................................................................................................................ 5 PURPOSE ............................................................................................................................................................................................. 5 PROJECT TIMELINE ............................................................................................................................................................................... 5 PROJECT MANAGEMENT ........................................................................................................................................................................ 5 CRITICAL SUCCESS FACTORS ................................................................................................................................................................ 6 PROJECT ASSUMPTIONS ........................................................................................................................................................................ 7 WORK DESCRIPTION ............................................................................................................................................................................. 7 STAGE 1 - INITITATION ..................................................................................................................................................................... 7 DELIVERABLE 1: PROJECT INITIATION ..................................................................................................................................................... 7 DELIVERABLE 2: ACCELA AUTOMATION SETUP – DEV AND TEST ............................................................................................................... 8 STAGE 2 – TO-BE ANALYSIS ............................................................................................................................................................. 9 DELIVERABLE 3: TO-BE ANALYSIS SESSIONS ........................................................................................................................................ 10 DELIVERABLE 4: TO-BE ANALYSIS DOCUMENT(S) ................................................................................................................................. 11 STAGE 3 – SOLUTION FOUNDATION .................................................................................................................................................... 11 DELIVERABLE 5: ACCELA AUTOMATION SOLUTION FOUNDATION ............................................................................................................. 11 STAGE 4 – BUILD ............................................................................................................................................................................. 12 DELIVERABLE 6: HISTORICAL DATA CONVERSION ANALYSIS .................................................................................................................. 13 DELIVERABLE 7: STANDARD ADDRESS, PARCEL AND OWNERSHIP (APO) DATA CONVERSION ................................................................... 13 DELIVERABLE 8: STANDARD LICENSED PROFESSIONAL DATA CONVERSION ............................................................................................ 14 DELIVERABLE 9: HISTORICAL DATA CONVERSION DEVELOPMENT ............................................................................................................ 15 SYSTEM INTERFACES .......................................................................................................................................................................... 15 DELIVERABLE 10: EVENT MANAGEMENT SCRIPTING............................................................................................................................... 15 DELIVERABLE 11: REPORT SPECIFICATIONS ......................................................................................................................................... 17 DELIVERABLE 12: REPORT DEVELOPMENT............................................................................................................................................ 18 DELIVERABLE 13: ACCELA GIS CONFIGURATION ................................................................................................................................... 18 DELIVERABLE 14: ACCELA CITIZEN ACCESS CONFIGURATION ................................................................................................................ 19 DELIVERABLE 15: ACCELA MOBILE OFFICE CONFIGURATION ................................................................................................................. 20 DELIVERABLE 16: V360 USER EXPERIENCE.......................................................................................................................................... 20 STAGE 5 – READINESS .................................................................................................................................................................. 22 DELIVERABLE 17: ACCELA AUTOMATION SETUP – PRODUCTION ............................................................................................................ 22 DELIVERABLE 18: ADMINISTRATIVE AND TECHNICAL TRAINING ............................................................................................................... 22 DELIVERABLE 19: DAILY USER TRAINING .............................................................................................................................................. 23 DELIVERABLE 20: USER ACCEPTANCE TESTING (UAT) ......................................................................................................................... 24 STAGE 6 - DEPLOY ......................................................................................................................................................................... 25 DELIVERABLE 21: PRODUCTION SUPPORT ............................................................................................................................................ 25 DELIVERABLE 22: POST DEPLOYMENT SUPPORT AND TRANSITION TO CRC ........................................................................................... 25 PROJECT RESOURCES AND LOCATION OF WORK .................................................................................................................................. 27 WORK LOCATION ................................................................................................................................................................................ 27 AGENCY RESOURCES .......................................................................................................................................................................... 27 ACCELA RESOURCES .......................................................................................................................................................................... 28 PAYMENT SCHEDULE ........................................................................................................................................................................... 30 EXPENSES .......................................................................................................................................................................................... 31 ACCEPTANCE ...................................................................................................................................................................................... 31 TERMS ............................................................................................................................................................................................... 31 589 Statement of Work  2012 Accela Inc. Page 3 of 40 APPENDIX A - ACCELA IMPLEMENTATION METHODOLOGY ........................................................................................................... 32 IMPLEMENTATION LIFE CYCLE .............................................................................................................................................................. 32 INITIATION ........................................................................................................................................................................................... 32 TO-BE ANALYSIS................................................................................................................................................................................. 32 SOLUTION FOUNDATION ...................................................................................................................................................................... 33 BUILD ................................................................................................................................................................................................. 33 READINESS ......................................................................................................................................................................................... 33 DEPLOY .............................................................................................................................................................................................. 33 APPENDIX B – STANDARD PROJECT ASSUMPTIONS ...................................................................................................................... 34 PROJECT MANAGEMENT AND ADMINISTRATION ..................................................................................................................................... 34 PROJECT SCHEDULE ........................................................................................................................................................................... 35 TECHNOLOGY–INFRASTRUCTURE ......................................................................................................................................................... 35 TRAINING ............................................................................................................................................................................................ 36 CONVERSION AND INTERFACES ............................................................................................................................................................ 36 STANDARD DOCUMENT MIGRATION ...................................................................................................................................................... 38 TESTING ............................................................................................................................................................................................. 38 PRICING ASSUMPTIONS ....................................................................................................................................................................... 38 APPENDIX C – DELIVERABLES ACCEPTANCE FORM....................................................................................................................... 40 590 Statement of Work  2012 Accela Inc. Page 4 of 40 DOCUMENT CONTROL Date Author Version Change Reference 03/20/2013 IK Consulting, LLC 1.0 04/04/13 IK Consulting, LLC 2.0 Modifications during conference call 04/15/13 Woolpert 3.0 Additions of Asset Management Language 04/25/13 IK Consulting, LLC & Accela, Inc 4.0 Additional modifications to incorporate Land with Asset Management 1/28/14 IK Consulting, LLC 5.0 Removal of Asset Management, Separately 03/30/14 IK Consulting, LLC 6.0 Fire Modification to 70/30 implementation percentage 6/16/14 Cindy Sullivan 7.0 Pricing Review 591 Statement of Work  2012 Accela Inc. Page 5 of 40 OVERVIEW Congratulations on your selection of Accela, Inc. and their enterprise suite of industry leading software. The implementation of Accela products is designed specifically to meet the specific requirements and budget defined by Hermosa Beach, CA (“Agency”). Accela will utilize a best practice Implementation Methodology, based on previous client interactions and industry knowledge, to promote a successful project that will meet the Agency’s objectives. The following Statement of Work will detail how Accela Services will implement the software you have purchased, including the major milestones and deliverables that will ensure your success. Accela is committed to providing a superior software solution, and deployment of the software, for the current and future needs of the Agency. Accela will work with Agency staff to optimize Accela’s portfolio of software, best practices, and customer experience to enable the Agency to successfully deploy its Accela Automation software and meet its functionality, timing and cost requirements. This Statement of Work (“SOW”) dated January 28, 2014 sets forth a scope and definition of the consulting/professional services, work and/or project (collectively, the “Services”) to be provided by Accela (“Accela”) to Agency. SERVICES DESCRIPTION PURPOSE The purpose of this document is to detail the specific activities, deliverables, roles and responsibilities, and acceptance criteria that comprise the implementation of Accela Automation Land Management, Accela GIS, Accela Mobile Office and Accela Citizen Access, for the Agency. Accela will provide professional services for implementation of the above modules and will add services per the Work Description section below. The following Agency departments comprise the organization scope of the Land Management implementation described herein:  Community Development (functional areas include: Building and Planning)  Public Works Department (specifically those items currently in Permits Plus).  Fire Department. PROJECT TIMELINE The term of this project is eighteen (18) months and one phase. Any delays (eg, Change in staff level/availability, missed deadlines) in the Project Timeline which by mutual agreement were created by the Agency will result in an increase in the duration of the project will require a Change Order to reimburse Accela for the additional costs associated with the delay, including but not limited to additional hours for project management, deliverable development and review. Upon execution of this SOW, the parties will collaborate to determine a start date for Services to be rendered. Upon initiation of these Services, the Accela Project Manager will work with the Agency to collaboratively define a baseline project schedule. Given the fact that project schedules are working documents that change over the course of the project, the Accela Project Manager will work closely with Agency to update, monitor, agree, and communicate any modifications. PROJECT MANAGEMENT Accela will provide a full time project manager for services throughout the implementation in order to plan and monitor execution of the project in accordance with deliverables outlined in the Statement of Work. To support the implementation of the Accela Automation software at the Agency, Accela will provide Project Management services throughout the project. Generally these services include the following:  Project plan management using Microsoft Project,  Project document management using Microsoft SharePoint, 592 Statement of Work  2012 Accela Inc. Page 6 of 40  Issue log management and escalation,  Status reporting,  Change order management,  Project workspace management,  Resource management,  Executive project oversight and quality assurance. By mutual agreement, some project management tasks may be shared between the Accela Project Manager and the Agency Project Manager. CRITICAL SUCCESS FACTORS In order to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored and managed by the stakeholders. These factors are critical in setting expectations between the Agency and Accela, identifying and monitoring project risks, and promoting strong project communication.  Knowledge Transfer – While Accela cannot guarantee specific expertise for Agency staff as a result of participating in the project, Accela will make all reasonable efforts to transfer knowledge to the Agency. It is critical that Agency personnel participate in the analysis, configuration and deployment of Accela Automation in order to transfer knowledge to the Agency. Once Post Production assistance tasks are completed by Accela Services, the Agency assumes all day-to-day operations of Accela Automation outside of the Support and Maintenance Agreement. The Service and Maintenance Agreement do not cover any Agency manipulation of implemented scripts, reports, interfaces and adapters. Key knowledge transfer areas include:  Configuration  Scripting  Batch scripts  Interfaces  Event Management Scripts  Reports and Forms  Dedicated Agency Participation – Accela fully understands that Agency staff members have daily responsibilities that will compete with the amount of time that can be dedicated to the Accela Automation implementation project. However, it is critical that the Agency acknowledges that its staff must be actively involved throughout the entire duration of Services as defined in the Project Plan. Accela will communicate insufficient participation of Agency and Accela resources through Project Status Reports with real and potential impacts to the project timeline. Accela will work the project sponsors and department leaders to determine appropriate team member involvement. This could run from full-time during early analysis meetings to part-time during the technical implementation phase.  Deliverable Acceptance Process - Implementation services for the above products are formalized through the deliverables defined in this document. Upon completion of each deliverable according to the acceptance criteria defined herein, Accela will provide the Agency with a Deliverable Acceptance Form to formalize acceptance and completion. The Deliverable Acceptance Form is subsequently signed by the appropriate Agency contact, as defined in the Project Charter, and faxed/scanned/emailed or hand delivered to Accela. Please refer to Appendix C to view a sample Deliverable Acceptance Form. Accela respectfully requests prompt attention to the processing of all Deliverable Acceptance Forms, as adherence to this timely process directly impacts the ability to complete the project in the desired timeframe. In order to prevent delays in the project schedule, for all Deliverables where no response time is specifically identified in the SOW, a three (3) business day acceptance period is assumed. 593 Statement of Work  2012 Accela Inc. Page 7 of 40  Accela Implementation Methodology – Accela’s successful, proven, implementation methodology is crucial to the projects success. Accela’s Automation software and customer base is a niche market and as such the implementation methodology may differ from other consulting firms and software packages. It is imperative to project success that the Agency is willing to adhere/adopt to the Accela Implementation Methodology. PROJECT ASSUMPTIONS Accela understands the importance of the timely and successful implementation of the Agency project. We have extensive experience working collaboratively with clients to achieve their objectives on systems integration projects, both within Agency and around the country. One of the major contributors to our mutual success is to clearly define and agree upon the responsibilities, scope and assumptions of the project from the start, a number of which are included within your request or have been mutually discussed. Within this section, we have reiterated some of these key points as well as identified additional clarifications that we believe are critical to a successful, on-time project. The Project timeline and associated pricing are based and dependent upon these assumptions. Accela is committed to promptly devoting senior resources to any discussions regarding our assumptions such that they may be concluded in an expeditious manner consistent with the anticipated project timeline. We have a proven track record of creatively and efficiently working with our clients to achieve mutually acceptable terms for complex projects such as this and we are confident that, if given the opportunity, we would be able to do so here. PLEASE REFER TO APPENDIX B FOR SPECIFIC PARAMETERS RELATED TO ACCELA’S STANDARD PROJECT ASSUMPTIONS. WORK DESCRIPTION The following section describes the specific activities and tasks that will be executed to meet the business objectives and business requirements of the Agency. In support of the implementation effort as described above, Accela will provide the following detailed implementation services. For each deliverable, a description is provided as well as criteria for acceptance of the deliverable. STAGE 1 - INITITATION DELIVERABLE 1: PROJECT INITIATION Project initiation is an opportunity to ensure the project starts in a well-organized, structured fashion while re- confirming the Agency and Accela expectations regarding the implementation. This Deliverable is comprised of project planning activities, core project management documents and templates and the first on-site meeting conducted between the Agency and Accela after the signing of the Statement of Work. In conjunction with the Agency representatives, Accela will perform the following tasks:  Finalize staffing for the project teams. Guidelines and recommendations for the Agency project staffing are addressed in the Project Staffing section of this document.  Conduct a formal onsite Kickoff meeting. The objective of this meeting is to review the purpose of the project and discuss the project scope, roles and responsibilities, deliverables, and timeline.  Establish Communication Plan and project logistics including escalation, status reporting, issue/risk management, work locations, etc.  Establish schedule of Steering Committee meetings.  Review and agree on Project Status Report Template format.  Finalize and document formal deliverable signoff procedures, identify team members that will be responsible for signoff from the Agency and Accela.  Review infrastructure requirements and preparation (with designated Agency technical staff). 594 Statement of Work  2012 Accela Inc. Page 8 of 40  Finalize an integrated project plan that includes resource allocation for all tasks (in cooperation with the Agency Project Manager).  Develop a Project Charter that defines how the project will be governed, including a detailed escalation plan.  Create a project Sharepoint site and load all standard, current documentation. The Project Kickoff Meeting includes a formal presentation by the project team to review project objectives, methodology, timeline, roles and responsibilities, risks, and other key project elements with project stakeholders. In terms of specific output, the following will be executed for this deliverable:  Project Charter (MS Word).  Baseline Project Plan (MS Project).  Project Status Report Template (MS Word).  Project Kickoff Presentation (MS PowerPoint).  Project Sharepoint Site.  Project Kickoff Meeting. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Coordinate project planning activities.  Communicate the Accela Implementation Methodology that will be used by Accela to deliver Services.  Complete Baseline Project Plan, Project Status Report Template, and Project Kickoff Presentation deliverables with input from appropriate Agency resources. Agency Responsibilities:  Identify and set expectations with key resources and subject matter experts for ongoing participation in the project.  Provide timely and appropriate responses to Accela’s requests for project planning input and meeting logistics requests.  Provide meeting facilities for Project Kickoff and other onsite activities.  Include Project Sponsor in Project Kickoff Meeting. Acceptance Criteria:  Review and acceptance of the Project Status Report Template  Review and acceptance of the Baseline Project Plan  Review and acceptance of the Project Charter  Completion of the Project Kickoff Meeting DELIVERABLE 2: ACCELA AUTOMATION SETUP – DEV AND TEST During the System Setup step of this project, Accela’s technical staff will work with the Agency IT staff to ensure that the components for hardware, software, database, network, and Internet are in place for the development and testing environments. Accela technical staff will validate the proper installation and configuration of the Accela Automation environment. In terms of specific output, the following will be executed for this deliverable:  Installation of the Accela Automation software, development and test environments.  Demonstration of an operational Accela Automation computing environment.  Installation documentation (Adobe PDF). 595 Statement of Work  2012 Accela Inc. Page 9 of 40 Specifically, Accela will perform the following tasks within the support environment:  Perform a remote system check of the installation.  Install Accela software.  Demonstrate that the Accela Automation applications are operational.  Provide documentation of the Agency installation.  Configure Accela Automation to use SQL Server Reporting Services. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Consult with Agency resources to provide technical input and answer technical questions related to the installation requirements for Accela Automation.  Deliver and install the Accela Automation software. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Prepare the hardware, software, and network in accordance with the specifications provided by Accela.  Make available the appropriate Agency key IT users to participate in any hardware, software, environment, and infrastructure meetings.  Arrange for the availability of appropriate people for the system installation, setup, testing, and quality assurance throughout the setup process. Acceptance Criteria:  Confirmation of ability to log into the Accela Automation software that has been installed on Agency hardware. STAGE 2 – TO-BE ANALYSIS To-Be Analysis is comprised of the activities required to define the Accela Automation Solution Foundation for the Agency. The key output of this deliverable is To-Be Analysis Document(s), which serve as a ‘blueprint’ for design and the baseline configuration efforts throughout the implementation project and establishes the benchmarks for testing and acceptance at the conclusion of the project. The To-Be Analysis Document(s) include detailed information on the Agency’s business processes to be configured in the Accela Automation Solution Foundation, including the following topics:  Organization and departments  Standard Comments  Record Types  Workflow  Inspections  Email Notification  Status Values  Intake Forms  User Defined Fields  Dropdown List Values  Fees  Conditions 596 Statement of Work  2012 Accela Inc. Page 10 of 40 The To-Be Analysis Sessions and To-Be Analysis Document(s) do not include detailed information related to the following deliverables as they are dependent on the completion of the Solution Foundation milestone.  Deliverable 10: Event Management Scripting Assistance  Deliverable 11: Report Specifications  Deliverable 12: Report Development  Deliverable 16: V360 User Experience The Project Team, consisting of representatives from both Accela and the Agency, will conduct a formal review of the To-Be Analysis Documents for the purpose of approval and sign-off on the deliverable. Accela will build prototypes of one Building process, which will be used during the review sessions to demonstrate the proposed functionality. Prototyping is intended to demonstrate selected aspects of Accela Automation functionality to assist in understanding how it will operate for the Agency. DELIVERABLE 3: TO-BE ANALYSIS SESSIONS In order to develop the content for the To-Be Analysis Document(s), Accela will work closely with designated Agency personnel and will conduct analysis sessions to capture the “to-be” required business processes. In conjunction with the Agency representatives, Accela will perform the following tasks:  Review and understand existing business processes intended for migration into Accela Automation.  Review the developed business process as a basis for configuration in Accela Automation’s workflow tool.  Assist the Agency in streamlining existing business processes for fit into Accela Automation.  Collect employee names and associated roles and identify user group setups.  Review the collected document intake requirements, forms, and data fields for each process.  Review the collected document output requirements (documents/letters/reports).  Review the collected document fees, fee schedules, and collection procedures for each process.  Review the collected document all required inspections and inspection result options for each type. Accela’s Project Manager will coordinate and schedule the Analysis Sessions in conjunction with the Agency Project Manager and according to the agreed upon Project Plan. In terms of specific output, the following will be executed for this deliverable:  To-Be Analysis data gathering activities, including workshops, interviews, and web conferencing sessions for up to 23 Record types. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Interview staff in order to understand existing business processes.  Conduct to-be analysis sessions to capture the required business processes to be automated within the system.  Conduct meetings via email, web conference, phone, and in person to gather and validate analysis input. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Make available the appropriate Agency key users and content experts to provide required information, participate in the configuration analysis and verify the accuracy of the documented workflows, input/output formats, and data elements.  Provide any existing business process documentation, including process flows; fee schedules; commonly used applications, reports and forms; and other relevant information. 597 Statement of Work  2012 Accela Inc. Page 11 of 40  Schedule participants and meeting locations for analysis activities. Acceptance Criteria:  Completion of To-Be Analysis Session for the Building and Planning processes. DELIVERABLE 4: TO-BE ANALYSIS DOCUMENT(S) To-Be Analysis Document(s) will be developed by Accela based on the information gathered in Deliverable 3: To-Be Analysis Sessions. This document(s) will serve as the ‘blueprint’ for the Building, Planning, Public Works and Fire processes throughout the implementation project. Upon completion of the document(s), Accela will conduct a formal review with Agency for the purpose of approval and sign-off on the deliverable. To facilitate the approval process, Accela will configure prototypes of the solution for 1 mutually agreed upon To-Be process, which will be used during the review sessions to demonstrate the proposed functionality. Prototyping is intended to demonstrate selected aspects of Accela Automation functionality to assist in understanding how it will operate for the Agency. In terms of specific output, the following will be executed for this deliverable:  To-Be Analysis Document(s) (Adobe PDF) for up to 23 Record types. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Interview staff as necessary in order to understand existing business processes.  Build selected prototypes to demonstrate proposed functionality.  Conduct meetings via email, web conference, phone, and in person to gather and validate analysis input.  Prepare and complete To-Be Analysis Document(s) capturing the Agency’s business processes to be included in the Solution Foundation. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Schedule participants and meeting locations for To-Be Analysis Document(s) review activities.  Review and provide feedback on To-Be Analysis Document(s). Acceptance Criteria:  Review To-Be Analysis Document(s) and validate that the content accurately reflects the business processes data that will be included in the Accela Automation Solution Foundation.  Agency will have 15 business days to conduct initial review of the To-Be Analysis Document(s). If no changes or comments are requested within the 15 days, the To-Be Analysis Document(s) is considered approved by the Agency. Upon delivery of initial feedback, Accela will complete the necessary changes and updates. The second and final review will have 7 business days for acceptance. STAGE 3 – SOLUTION FOUNDATION Accela will provide professional services to develop the Accela Automation Solution Foundation in accordance with requirements established and agreed upon during the execution of the tasks that comprise Stage 2 – To-Be Analysis. Accela will produce a detailed, technical Solution Foundation Document(s) that represents the entire foundation of the system, for each module. This document will be delivered for review with the completed solution. DELIVERABLE 5: ACCELA AUTOMATION SOLUTION FOUNDATION 598 Statement of Work  2012 Accela Inc. Page 12 of 40 Accela will provide professional services to develop the Solution Foundation of the Accela Automation product in accordance with requirements established and documented in Deliverable 4: To-Be Analysis Document(s). In terms of specific output, the following will be executed for this deliverable:  Completed Foundation of Accela Automation Solution to support the To-Be Business Processes for up to 23 (Twenty-Three) Record types  Accela Automation Solution Foundation Document Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Configure the foundational components as defined in the To-Be Analysis Document(s). Agency Responsibilities  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in creating the system in an effort to learn about the system (knowledge transfer).  Work with Accela to verify that the system meets the foundational requirements documented in the To-Be Analysis Document(s).  The Agency will test the system for purposes of validating the configuration. Acceptance Criteria:  Review and approve that the Accela Automation Solution Foundation meets the requirements documented in the approved To-Be Analysis Document(s).  Agency will have 15 business days to conduct initial review of the Solution Foundation. If no changes or comments are requested within the 15 days, the milestone is considered approved by the Agency. Upon delivery of initial feedback, Accela will complete the necessary changes and updates. The second and final review will have 7 business days for acceptance. STAGE 4 – BUILD The Build stage includes data conversions, development of interfaces, development of Accela Event Manager Scripts and custom report development. It comprises all of the additional critical activities outside of solution foundation that has been configured for the Agency. Similar to the Configuration Stage, it is critical that appropriate agency representatives are involved in each step of the process to ensure success. Data conversion of historic/legacy data from Agency systems is a critical activity for the success of this project. The Accela team is highly experienced in planning for and executing these activities and will work closely with Agency staff to ensure a successful transition of data. Specifically, the Accela team will work with Agency to understand the data sources, how they are used, where their data will be stored in Accela Automation and the quality of that data. Often multiple sources store and manage similar information and decisions need to be made about the authoritative source. It is also common to find that data sources have not had strong controls and the accuracy is questionable or there is missing data. There are techniques and tools that Accela may recommend to understand the current state of Agency data so that decisions can be made about data quality and what to convert. Upon completion of the data analysis, mapping of historical/legacy data sources may begin with Accela’s mapping tool and conversion iterations performed as outlined in the Project Plan. Accela provides release notes during these conversion tests to verify data is being transferred correctly (e.g., number of records and expected values in fields). Accela will lead the conversion effort and specifically assist in the following areas: data mapping, script development for conversion, assistance in data testing and validation, and with the planning and execution of the final data 599 Statement of Work  2012 Accela Inc. Page 13 of 40 conversion. For conversions, it is expected and anticipated that the Agency will provide resources knowledgeable with the historical data to facilitate in the data migration/conversion effort. The required data mapping effort will be a conducted by Agency personnel with assistance from the Accela. Once the data mapping has been defined, Accela will ask that a representative of the Agency sign off on the data maps. Accela will be responsible for the data conversion programs to load data from the staging tables to the Accela Automation database. PLEASE REFER TO APPENDIX B FOR SPECIFIC ASSUMPTIONS AND PARAMETERS RELATED TO ACCELA ’S CONVERSION APPROACH. DELIVERABLE 6: HISTORICAL DATA CONVERSION ANALYSIS Upon receipt of Agency’s Permits Plus data, Accela will create a Data Conversion Mapping Document detailing the data conversion process, mutually agreed upon requirements and mapping of Agency’s historical data into Accela Automation Land Management. In terms of specific output, the following will be executed for this deliverable:  Land Management Historical Data Conversion Specifications Document Accela Responsibilities:  Work with the Agency to define and document historical data elements that are required for the conversion.  Assist Agency to complete data mapping.  Complete the Data Conversion Specifications Document. Agency Responsibilities:  Provide historical data in acceptable formats.  Work with Accela in data mapping for conversion.  Review and sign-off on completed Data Conversion Mapping document. Acceptance Criteria:  The Historical Data Conversion Specifications document identifies historical data elements that will be converted into Accela Automation as well as document special consideration (ex. merging data sources, phasing, etc.) Acceptance Review Period:  Ten (10) business days total. DELIVERABLE 7: STANDARD ADDRESS, PARCEL AND OWNERSHIP (APO) DATA CONVERSION This Deliverable includes conversion of Agency Address, Parcel, and Ownership (APO) data to Accela Automation. Accela leverages a standardized data conversion process for APO data sets and will deliver the standard APO specifications and file templates to be used by the Agency in preparing the data for conversion. The Agency will identify a source for data to update the address, parcel and owner information within the Agency. Data must be provided in Accela’s standard format, and Accela and Agency business and technical experts will work together to map the source data to the Accela database. After Agency staff signs off on the conversion specification document, the Accela conversion team will develop the conversion program that will populate the Accela system with the appropriate data. In terms of specific output, the following will be executed for this deliverable: 600 Statement of Work  2012 Accela Inc. Page 14 of 40  APO Data Conversion Specifications Document (MS Word/MS Excel).  Migrated APO data into Accela Automation testing database environment. Accela Responsibilities:  Provide standard APO conversion documentation and support.  Migrate data provided by the Agency into the Agency’s AA testing database environment. Agency Responsibilities:  Identify data accuracy / quality issues and resolve them (data scrubbing).  Provide APO data in the format(s) specified by the standard APO documentation.  Allocate the time for qualified business and technical experts for the Accela-led data-mapping sessions that are critical to the project success.  Assist in the data-mapping process.  Load data from original source(s) into the Accela standard staging tables.  Allocate the time for qualified personnel to test the conversion for acceptance to ensure that the data is converted successfully according to the data-mapping document. Acceptance Criteria:  Review and acceptance of the APO Data Conversion Specifications document.  Confirmation that APO data has been converted to Accela Automation testing environment according to the standard APO data specifications. Acceptance Review Period:  Fifteen (15) business days total DELIVERABLE 8: STANDARD LICENSED PROFESSIONAL DATA CONVERSION Accela will provide a program to convert licensed professional data from the Agencies existing Permits Plus CAED File to the Accela Automation licensed professional tables. Data will be provided in Accela’s standard format. After Agency staff signs off on the conversion specification document, the Accela conversion team will configure the conversion that will populate the Accela system with the appropriate data. In terms of specific output, the following will be executed for this deliverable:  Licensed Professional Data Conversion Specifications Document (MS Word/MS Excel).  Migrated Licensed Professional data into Accela Automation testing database environment. Accela Responsibilities:  Provide standard Licensed Professional conversion documentation and support.  Migrate data provided by the Agency into the Agency’s AA testing database environment. Agency Responsibilities:  Identify data accuracy / quality issues and resolve them (data scrubbing).  Provide Licensed Professional data in the format(s) specified by the standard Licensed Professional documentation.  Allocate the time for qualified business and technical experts for the Accela-led data-mapping sessions that are critical to the project success.  Assist in the data-mapping process.  Load data from original source(s) into the Accela standard staging tables. 601 Statement of Work  2012 Accela Inc. Page 15 of 40  Allocate the time for qualified personnel to test the conversion for acceptance to ensure that the data is converted successfully according to the data-mapping document. Acceptance Criteria:  Review and acceptance of the Licensed Professional Data Conversion Specifications document.  Confirmation that Licensed Professional data has been converted to Accela Automation testing environment according to the standard Licensed Professional data specifications. Acceptance Review Period:  Fifteen (15) business days total. DELIVERABLE 9: HISTORICAL DATA CONVERSION DEVELOPMENT Upon Agency approval of the Historical Data Conversion Specifications document, (Deliverable 6), Accela will provide a program(s) to migrate appropriate historical data into Accela Automation. Upon receipt of the conversion from Accela, the Agency DBA will load the data into the Test environment for validation. A maximum of 120 hours have been allocated for deliverables 6 and 9. As part of deliverable 9, Accela will provide the Agency with training on the Data Mapping Tool and assist the Agency in using the tool in support of the conversion effort. In terms of specific output, the following will be executed for this deliverable:  Migrated historical data into Accela Automation Land Management testing database environment. Accela Responsibilities:  Provide a program to migrate historical data into the Agency’s AA test database environment.  Each data conversion will include up to three (3) conversion loads for client testing  Validate the successful completion of the migration of historical data into the Agency’s test environment. Agency Responsibilities:  Providing the legacy data source in an accepted format  Assist in the execution of the data conversion program and provide access to environments as needed  Provide resources to validate the conversion statistics and the quality of the data converted into Accela Automation Acceptance Criteria:  Historical data has been converted to Accela Automation testing environment according to the Data Conversion Mapping document. Acceptance Review Period:  Ten (10) business days total. SYSTEM INTERFACES No system interfaces are defined or in scope for this project. DELIVERABLE 10: EVENT MANAGEMENT SCRIPTING During the configuration analysis phase of the implementation project, Accela will identify opportunities to supplement the Accela Automation base functionality via Event Manager Script Engine (EMSE) script development. Accela will work with key Agency project stakeholders to identify the business rules/processes to be automated. A maximum of 602 Statement of Work  2012 Accela Inc. Page 16 of 40 fifty-eight (58) services hours will be devoted to EMSE script requirement specification for Land Management, EMSE script development, and EMSE script development consultation and knowledge transfer. Accela will work with Agency to identify desired EMSE functionality, and subsequently will help prioritize the scripting needs to determine which scripts will be developed by Accela, and which scripts can be developed by the Agency. The scripts developed by Accela can be used as models whereby agency staff can develop and modify additional EMSE scripts as needed. Representative examples of business processes that could be automated by a script listed below. Note that the below list is an example list only and not a list of the actual script(s) that will be developed for the project.  Cancel application submittal based on proximity alert (Accela GIS) o Use Case: Do not allow a casino to be located within 1 mile of a school;  Closing workflows based on inspection results o Use Case: Final Inspection is complete, update workflow;  Automatic assessment of complex fee calculations o Use Case: Auto fee calculation, assessment, and invoicing upon application submittal;  Increment a date based on workflow status change o Use Case: Expiration on Permit is made current every time a workflow is updated;  Preventing inspections based on various criteria o Use Case: Depending on workflow / application status, do not allow an inspection to take place. Prior to the development of a script, the Agency will approve a design specification document that will be created jointly by the Agency and Accela. The approved document will be used as a basis for determining completion and approval of the deliverable. In terms of specific output, the following will be executed for this deliverable:  Prioritized list of desired Land Management EMSE scripts (MS Excel/Word).  EMSE script specifications for scripts to be developed by Accela (MS Excel/Word).  Demonstrated operability of scripts in staging/test environment per the design document specifications. Accela Responsibilities:  Work with Agency staff to identify potential uses of EMSE scripting.  Assist with development of list of desired EMSE functionality.  Aid the Agency in prioritizing which scripts will be developed by Accela.  Develop EMSE scripts based on the specifications.  Demonstrate functionality of scripts per specifications. Agency Responsibilities:  Allocate the time for qualified business and technical experts for the script requirements sessions that are critical to the project success.  Identify resources that will learn EMSE scripting tolls and approaches for ongoing maintenance.  Prioritize desired EMSE functionality to determine which scripts Accela will develop.  Provide timely and appropriate responses to Accela’s request for information.  Verify the Event Script Specification meets the intended business requirement.  Allocate the time for qualified personnel to test the script for acceptance.  Ensure that the data populates successfully according to the script requirements document. Acceptance Criteria:  Review and acceptance of design document with written sign-off from the Agency.  Demonstrate a developed script within the system. 603 Statement of Work  2012 Accela Inc. Page 17 of 40 Reports Reports are defined as anything that can be printed from the system, including but not limited to, reports, forms, documents, notices, and letters that the Agency wishes to print as identified during configuration analysis. The Configuration Document will define the reports and documents that are required by the Agency to effectively use Accela Automation. These reports will be broken down by level of effort and identified in the configuration document. It is expected that, after the appropriate training on the database and the selected report writing tool is completed, Agency personnel will be able to handle additional and future report requirements. Reports are classified by level of effort: high, medium, and low. High is defined as a report containing significant calculation and/or extensive detail and number of fields – for example a financial statistical report or complex permit. The majority of reports require a ‘medium’ level of effort, which is defined as a report displaying non-calculated and minimal calculated data fields. Reports with a low level of effort are typically letters or notices that contain contact information and basic application data. These reports can be developed using the integral Accela Report Writer included with Accela Automation, Microsoft Report Service (SRS) or Crystal Reports XI Server at the Agency’s discretion. These custom reports, whether developed with Accela AdHoc Report Writer, SRS or Crystal Reports, will be deployed in the Report Manager for use within Accela Automation. DELIVERABLE 11: REPORT SPECIFICATIONS Accela will develop documents/letters/reports from those identified by the Agency as required for the new Land Management system. Accela and Agency have agreed that Accela will develop Land Management reports based on the following breakdown:  Two (2) of High Complexity  Seventeen (17) of Medium Complexity  Seven (7) of Low Complexity Prior to the development of a report the Agency will approve report design specification documents that will be created jointly by the Agency and Accela. The approved documents will be used as a basis for determining completion and approval of the reports. Development of each report cannot begin until agreement on each specification is complete. A proven strategy that combines the use of the Accela Automation Quick Queries, custom reports developed by Accela that include run-time parameters to allow similar reports to be combined, and the development of other reports by the Agency after training, can ensure that all required reporting requirements are met. In terms of specific output, the following will be executed for this deliverable:  List of identified Land Management reports that Accela will develop  Report Specifications Documents for each of the identified Land Management reports Accela Responsibilities:  Assist in determining level of effort for reports to assist with prioritization.  Develop report specifications. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate key users and content experts to participate in the report specification. 604 Statement of Work  2012 Accela Inc. Page 18 of 40  Provide information and data in the formats specified by Accela that will be needed for agreement on the Deliverable. Acceptance Criteria:  Agreement on prioritized list of reports that will be developed by Accela.  Review and approval of individual Report Specifications documents. The Agency will not unreasonably withhold acceptance if the Agency requests changes to the reports specifications after the initial signoff of the specification by the Agency.  Agency will have 10 business days to review the Report Specification Documents. If no changes or comments are requested within the 10 days, the Report Specification Documents are considered approved by the Agency. DELIVERABLE 12: REPORT DEVELOPMENT Accela will develop custom documents/letters/reports per the specifications developed and approved in Deliverable 11, Report Specifications. Changes to the report specifications after approval can negatively impact project progress and the overall schedule. Therefore, changes to the report specifications after approval requires an analysis by Accela to determine the level of effort required, and if a change order would be required to complete the work. In terms of specific output, the following will be executed for this deliverable:  A total of twenty-six (26) Land Management documents/letters/custom reports per the Report Specification Documents Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Develop reports per specifications.  Assist in the validation of the reports in test environment. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate key users and content experts to participate in the report development and validation activities.  Request change order if changes to specifications are required. Acceptance Criteria:  Confirmation of report accuracy in test environment per Report Specifications. DELIVERABLE 13: ACCELA GIS CONFIGURATION Accela will install and configure Accela GIS to link and leverage existing Agency GIS information, including assistance with establishing the map service to be used in conjunction with Accela GIS. The following are the main objectives being pursued through the implementation of the Accela GIS:  Look up permit information and parcel information from the Permitting system.  View selection, location, and associated GIS information.  Select one or more parcels and add new applications to the permit system. During GIS installation, Accela’s technical staff will work with Agency IT staff to ensure that the components for hardware, software, database, network, and Internet are in place for the Accela GIS dev and production environments. Accela technical staff will validate the proper installation and configuration of the Accela GIS environment. In terms of specific output, the following will be executed for this deliverable: 605 Statement of Work  2012 Accela Inc. Page 19 of 40  Accela GIS installed on Agency server(s).  Demonstration of operational system. Accela Responsibilities:  Install Accela software and perform quality assurance checks on the configuration and performance based on acceptance criteria mutually developed by Accela and the Agency.  Demonstrate that the Accela GIS applications are operational in the Agency computing environment thus communicating with the Accela Automation system. Agency Responsibilities:  Arrange for the availability of appropriate staff for the system installation, setup, testing, and quality assurance throughout the setup process.  Order and procure necessary hardware, non-Accela systems software, and networking infrastructure as specified by Accela.  Provide people and physical resources based on the dates outlined in the project schedule.  Prepare the hardware, software, and network in accordance with the specifications provided by Accela.  Provide Accela with network access for remote installation and testing.  Provide information and data in the formats specified by Accela that will be needed for the GIS implementation. Acceptance Criteria:  Demonstration of operating Accela GIS in test environment. DELIVERABLE 14: ACCELA CITIZEN ACCESS CONFIGURATION This deliverable includes installation, setup, analysis, configuration and online merchant account setup assistance for the Accela Citizen Access (ACA) software on the Test site for Building business processes. Subsequently, Accela will work with the Agency representatives to assess and implement Accela Citizen Access to extend certain aspects of the internal Accela Automation configuration for use by the general public. Features available for configuration include:  Permit Research  Permit Application and Issuance  Inspection Request Entry  Inspection Results Research  Status tracking In terms of specific output, the following will be executed for this deliverable:  Accela Citizen Access Configuration Specifications Document (MS Word)  Configuration of three (3) unique processes for online submittal Accela Responsibilities:  Setup Accela Citizen Access in Dev and Prod environments.  Work with the Agency to determine which services to expose to the public via Accela Citizen Access.  Create configuration specification for Accela Citizen Access based on analysis with the Agency.  Configure the Online Record types defined in the System Configuration Document in Accela Citizen Access. 606 Statement of Work  2012 Accela Inc. Page 20 of 40 Agency Responsibilities:  Obtain a merchant account, and deploy an internet-enabled payment engine.  Validate that the configuration specification for Accela Citizen Access meets Agency requirements based on details from the Configuration phase of the project.  Perform testing of all Online Record types for purposes of validating the configuration. Acceptance Criteria:  Accela Citizen Access Configuration Analysis Document provides details of all configuration elements based on Accela Automation back office configuration.  The base configuration of Accela Citizen Access is configured as documented in the approved Accela Citizen Access Configuration Specification Document.  Demonstration of the operational Accela Citizen Access functionality per the specification document(s). Acceptance Review Period:  Ten (10) business days. DELIVERABLE 15: ACCELA MOBILE OFFICE CONFIGURATION Accela will install setup and configure the Accela Mobile Office application. As part of this deliverable Accela will perform the configuration tasks required to ensure Accela Mobile Office interfaces with Accela Automation in both a dev and production environment. Using Accela Mobile Office, an Agency inspector can perform activities such as:  Result inspections/investigations in either store/forward or wireless mode  Lookup addresses and parcels and view corresponding activities Analysis activities with the Agency will result in a Mobile Office Configuration Specifications Document. Subsequently, Accela’s staff will extend base configuration of Accela Mobile Office per the Mobile Office Configuration Specifications Document. In terms of specific output, the following will be executed for this deliverable:  Accela Mobile Office Configuration Specifications Document (MS Word)  Demonstration of operational system per Accela Mobile Office Configuration Specifications document Accela Responsibilities:  Create configuration specifications for Accela Mobile Office based on analysis with the Agency.  Configure Accela Mobile Office based on approved specifications document. Acceptance Criteria:  The base configuration of Accela Mobile Office in the Test environment is configured as documented in the Accela Mobile Office Configuration Specifications document. Acceptance Review Period:  Ten (10) business days total. DELIVERABLE 16: V360 USER EXPERIENCE V360 User Experience is comprised of the fine-tuning of the User Interface (“look and feel”) of the system, usability and security. This portion is completed prior to User Acceptance Testing to provide a more refined view of the system and assistance with system acceptance for new users. Accela will use the completed configuration and standard, 607 Statement of Work  2012 Accela Inc. Page 21 of 40 best practice V360 User Interface as a starting point for analysis and documentation of desired look and feel of Accela Automation V360 user interface. In conjunction with the Agency representatives, Accela will perform the following tasks:  Review and update the required portlets for each major user group.  Review and update the required fields, field order and field names of each major portlet.  Provide recommendations and seek input on required Quick Queries in order to define a default list.  Provide recommendations and seek input on required Smart Charts (Dashboards) in order to define a default list. Accela will use the V360 User Console configuration document template, and the appropriate content within that document to capture the Agency’s desired V360 User Experience to be configured, utilizing up to seventy (70) hours of assistance. Accela’s Project Manager will coordinate the compilation of the information collected during the Analysis into the document, including detailed settings related to the following topics:  User Consoles  Form Filters  ASI Form Layout  APO Template Form Layout  Quick Queries  Smart Charts  My Navigation  Go To Menu’s The Project Team, consisting of representatives from both Accela and the Agency, will conduct a formal review of the document for the purpose of approval and sign-off on the deliverable. Accela will configure the application to meet the requirements of the document upon approval. In terms of specific output, the following will be executed for this deliverable:  Analysis activities, including a workshop, interviews, and web conferencing sessions.  V360 User Console Configuration Document(s) (MS Word).  Up to 100 Hours of Configuration of V360 User Experience per the V360 User Console Configuration Document Accela Responsibilities:  Conduct sessions to capture the required look and feel functionality of the Accela Automation system.  Conduct meetings via email, web conferencing, phone, and in person to gather and validate analysis input.  Prepare and complete V360 User Console Configuration Document.  Build the user experience components as documented in the V360 User Console Configuration Document. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in the user experience analysis and verify the accuracy of the documented user experience elements.  Schedule participants and meeting locations for analysis activities. Acceptance Criteria:  V360 User Console configuration document.  Demonstration of the configured V360 experience.  Agency will have 10 business days to review the V360 User Console configuration document. If no changes or comments are requested within the 10 days, the V360 User Console configuration document and milestone is considered approved by the Agency. 608 Statement of Work  2012 Accela Inc. Page 22 of 40 STAGE 5 – READINESS DELIVERABLE 17: ACCELA AUTOMATION SETUP – PRODUCTION Accela’s technical staff will work with the Agency IT staff to ensure that the components for hardware, software, database, network, and Internet are in place for the production environment. Accela technical staff will validate the proper installation and configuration of the Accela Automation environment. In terms of specific output, the following will be executed for this deliverable:  Installation of the Production Accela Automation environment.  Demonstration of an operational Accela Automation computing environment.  Updated Installation documentation (MS Word and Adobe pdf). Specifically, Accela will perform the following tasks within the support environment:  Perform a remote system check of the installation.  Install Accela software.  Demonstrate that the Accela Automation applications are operational in the Agency computing environment.  Provide documentation of the Agency installation.  Configure Accela Automation to use Crystal Reports. Accela Responsibilities:  Consult with Agency resources to provide technical input and answer technical questions related to the installation requirements for Accela Automation.  Deliver and install the Accela Automation software on the Agency server. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Prepare the hardware, software, and network in accordance with the specifications provided by Accela. Acceptance Criteria:  Confirmation of ability to log into the Accela Automation software that has been installed on Agency computer systems.  Demonstrate core Accela Automation system is operational in the Agency environment. DELIVERABLE 18: ADMINISTRATIVE AND TECHNICAL TRAINING Accela will provide training for Agency staff that focuses on the administration, maintenance, and augmentation of its Accela Automation configuration. Our aim at Accela is to educate Agency resources on all aspects of Accela Automation in an effort to ensure the Agency is self-sufficient. This allows the Agency to best react to changing requirements and ongoing maintenance, which can allow the Agency to be proactive and significantly reduce system maintenance costs over time. In addition to a comprehensive administrator training course that spans three days, Accela will also train Agency users on the administration and use of the system. Specifically, the following courses will be provided to the Agency.  Accela Automation Core Team Overview,  Accela Automation Administrator & V360Training  Accela Data Mapping Tool  Reports Schema and Training,  Accela Mobile Office Admin Training,  Accela Citizen Access Admin and User Training, 609 Statement of Work  2012 Accela Inc. Page 23 of 40  Accela GIS Admin and User Training. In terms of specific output, the following will be executed for this deliverable:  Two-day Accela Overview Core Training course,  Accela Data Mapping Tool – ½ day training and advisement  Three-day Accela Automation Administrator Training course,  Two-day V360 Training  Two-day Reports Schema and Training course,  Half-day (4 hours) Mobile Office Administrator Training course,  One-day Accela Citizen Access Technical Training course,  Half-day (4 hours) Accela GIS Technical Training course Accela Responsibilities:  Coordinate with the Agency to define training schedule and logistics.  Deliver training per the specific requirements listed above. Agency Responsibilities:  Select and prepare the power-users who will be participating in the training and subsequently training end users.  Arrange the time and qualified people for the training who are critical to the project success.  Provide suitable Agency facilities to accommodate various training classes.  Ensure that users are proficient in using PC’s in a Windows environment as a prerequisite for the course.  Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the course. Acceptance Criteria:  Execution of listed training courses DELIVERABLE 19: DAILY USER TRAINING This Deliverable includes the Delivery by Accela to Agency of either two (2) of the 4 day of Daily User Train the Trainer Training course or four (4) of the 1.5 Day Daily User Training; to be determined at time of training schedules based on current customer need at that time. Accela best practices have proven that class sizes no larger than 12 participants are more successful with students who meet the pre-requisites of the course. The Accela Trainer has the right to modify the class size to ensure successful instruction with Agency agreement. End User Training should be coupled with the Agency delivering supplementary user training to its staff using the core Use Cases documented in each System Configuration Document. Accela recommends that Agency adopt the “80/20 rule” for training, focusing the majority of their training on the 80% of what the Agency normally does operationally. The recommended supplementary training conducted by the Agency can utilize business experts from each area to train on all aspects of their configuration. Accela will deliver current training documentation in a format that can b e used to customize the documentation. Documents delivered by Accela to the Agency will be valid for the release that the Agency is trained. Documents delivered by Accela may not be shared with any other agency or Company per the Non-Disclosure Agreement. In terms of specific output, the following will be executed for this deliverable:  Either Two (2) Four-day Daily User Train the Trainer Training Class OR  Four (4) One and a half-day Daily User Training Classes. Accela Responsibilities:  Coordinate with the Agency to define training schedule and logistics. 610 Statement of Work  2012 Accela Inc. Page 24 of 40  Provide 4 Days of Daily User Train the Trainer Training. Agency Responsibilities:  Select and prepare the power-users who will be participating in the training and subsequently training end users.  Arrange the time and qualified people for the training who are critical to the project success.  Provide suitable Agency facilities to accommodate various training classes.  Ensure that users are proficient in using PC’s in a Windows environment as a prerequisite for the course.  Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the course. Acceptance Criteria:  Execution of listed training courses. DELIVERABLE 20: USER ACCEPTANCE TESTING (UAT) This deliverable is comprised of the assistance Accela will provide to allow the Agency to accept that the Land Management solution meets the requirements as documented in all the deliverables. Accela will assist the Agency in the testing and validation of the solution and its readiness to be migrated to production for active use and will assist in transferring the solution and any required data from Support to Production. Accela will provide support for training, oversight, answering questions and addressing issues discovered in User Acceptance Testing. It should be noted that it is critical that the Agency devote ample time and resources to his effort to ensure that the system is operating per signed specifications and ready for the move to production. The testing effort will require a significant time investment by the Agency, and coordination of resources is critical. At this point in the implementation process, the Agency should test individual components of functionality of the solution (i.e., functional and/or unit testing), and also test to ensure that the interrelated parts of the Accela Automation solution are operating properly (i.e., integration testing). Accela will provide assistance to the Agency as needed by providing User Acceptance Testing (UAT) support and facilitating completion of UAT. Accela will address and rectify issues discovered during the UAT process as Agency staff executes testing activities. Accela will work with the Agency to develop a test plan and deliver sample test scripts, as well as an issue log to track the progress of testing. It should be noted that Accela will plan for a total of 2 months to complete this deliverable. If the Agency does not devote adequate time and staffing to UAT in order to completely test the solution, Accela may opt to postpone go-live at the Agency’s expense. Accela will work diligently with Agency to ensure this does not occur and provide several opportunities for the Agency to add additional staff and time to this effort before recommending a postponement or delay. In terms of specific output, the following will be executed for this deliverable:  Resolution of configuration issues resulting from Agency End User Testing.  Fully-tested Land Management system that is ready to move to a production environment. Accela Responsibilities:  Provide recommendations on testing strategy and best practices.  Lead the Agency in up to 2 months of User Acceptance testing effort and the validation of the system configuration and its readiness to be migrated to production for active use.  Resolution of issues as a result of User Acceptance Testing activities. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information. 611 Statement of Work  2012 Accela Inc. Page 25 of 40  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency.  Develop the User Acceptance test scripts.  Utilize the use cases documented in each Configuration Document Deliverable as the basis for the acceptance of this Deliverable. Acceptance Criteria:  Completion of up to 6 weeks of UAT. STAGE 6 - DEPLOY DELIVERABLE 21: PRODUCTION SUPPORT Production date is defined as the official date in which Accela Automation moves from the test environment to production for daily Agency usage. This date will be agreed to by both Accela and the Agency at project inception. It may be altered only by change order agreed to by both parties. In the weeks prior to moving to Production, Accela will assist in final data conversions, system validation, staff preparation assistance and training, and coordination of deployment. In terms of specific output, the following will be executed for this deliverable:  Deployment support prior to moving to Production.  Accela Automation used in production environment for Agency daily use. Accela Responsibilities:  Provide on-site resources to support the move to Production effort.  With assistance from the Agency, lead the effort to transfer the system configuration and any required data from Support to Production.  Assist in the development of a Pre-Production checklist that details the critical tasks that must be accomplished prior to moving to Production. Agency Responsibilities:  Provide technical and functional user support for pre and post Production Planning, execution, and monitoring.  Provide timely and appropriate responses to Accela’s request for information.  Assist in the development of a Pre-Production checklist that details the critical tasks that must be accomplished prior to moving to Production.  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency. Acceptance Criteria:  Deployment support prior to moving to Production.  Production system is first used by the Agency for daily use. DELIVERABLE 22: POST DEPLOYMENT SUPPORT AND TRANSITION TO CRC This deliverable is comprised of the post- Production support assistance that Accela will provide to address issues and provide consultative advice immediately following the move to Production for daily use. Accela will provide support for one (1) month immediately following deployment (go-live). At the end of the support period, a formal meeting will be scheduled with the Agency, Accela Services Team, and Accela CRC for the purpose of transitioning support of the Agency to Accela CRC. 612 Statement of Work  2012 Accela Inc. Page 26 of 40 Accela will work with the Agency to identify and address issues identified during this period using a Post Production Issues List. This list will be comprised of issues related to the defined deliverables listed in this SOW, which will be addressed by Accela, as well as any other issues which will be addressed by the Agency. Examples of issues the Agency is responsible for include training issues, functional changes beyond the scope of this Statement of Work, cosmetic changes, and procedures related to the use of Accela Automation. Specifically, Accela will not be developing or creating additional reports, conversions, record types and workflow processes that were not included in the scope of this project. In terms of specific output, the following will be executed for this deliverable:  One (1) month of Post Deployment Support.  Finalized Post Production Issues List.  Transition of Agency from Services team to Customer Resource Center for ongoing support. Accela Responsibilities:  Provide post-production support for Accela developed configuration and components.  Assist with the identification of issues for the Post Production Issues List.  Assist with issues that may arise related to the deliverables in this SOW.  Transfer ongoing support of the client to the CRC to address any post Production issues that require remediation. Agency Responsibilities:  Provide technical and functional user support for post-production support and monitoring.  Develop and maintain a Post Production Issues List.  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency. Acceptance Criteria:  Execution of one (1) month post-Production support.  Official transfer from the Accela Services project team to the Customer Resource Center (CRC). 613 Statement of Work  2012 Accela Inc. Page 27 of 40 PROJECT RESOURCES AND LOCATION OF WORK WORK LOCATION Services contracted under this SOW may be performed remotely and/or at the Agency’s on-site facilities as deemed appropriate and reasonable for the successful completion of the Services detailed herein. AGENCY RESOURCES Agency must fill the appropriate roles with the appropriate personnel to work together with the Accela Engagement Team for these Services and that Agency will make available additional resources as needed for the Services to be successful. Agency roles can be filled by the same person. In addition, Agency will provide all necessary technical resources to make appropriate modifications within any Agency systems wishing to integrate with any Accela systems. These resources must be proficient in Agency coding/development environment and tools, to make the required changes to their software to enable integration and must be available during the timeframe of these Services. Agency roles include Sponsor, Project Manager, Technology Manager, and Business Lead(s) for each Division/department being implemented, Super User trainers, and others as appropriate. Agency Resources Description Project Sponsor Responsibilities include:  Ultimate responsibility for the success of the project,  Creating an environment that promotes project buy-in,  Driving the project through all levels of the agency,  High-level oversight throughout the duration of the project,  Serving as the primary escalation point to address project issues in a timely manner. Project Manager Responsibilities include:  Overall administration, coordination, communication, and decision- making associated with the implementation;  Planning, scheduling, coordinating and tracking the implementation with Accela and across departments within the agency;  Ensuring that the project team stays focused, tasks are completed on schedule, and that the project stays on track. Division/Departmental Business Leads A user representative for each affected department must be appointed to facilitate analysis and configuration and serve as a decision-making entity for that group. These critical appointments may well determine the success of the implementation for their respective areas. Responsibilities include:  Attending requirements workshop sessions;  Willing and able to gather data and make decisions about business processes;  Assist in the creation of specifications for reports, interfaces & conversions  Review and test the system configuration;  Participating in the implementation of the Accela Automation solution. 614 Statement of Work  2012 Accela Inc. Page 28 of 40 Division/Departmental Subject Matter Expert (SME) Responsibilities include:  Being trained on the Accela Automation system at a System Administration level;  Being fully engaged in the Business Analysis and system configuration activities;  Assist internal efforts towards the creation of reports, interfaces & conversions;  Assist in the review and testing of the system configuration;  Actively participate in the full implementation of the Accela Automation solution. Technical Lead Responsibilities include:  Primary responsibility for the technical environment during the software implementation;  Ensure that servers, databases, network, desktops, printers, are available for system implementation and meet minimum standards;  Work with Accela technical personnel during implementation;  Maintain test and production databases;  Perform day-to-day maintenance of the system and install maintenance releases;  Act as the primary technical resource for troubleshooting problems;  ·Establish and maintain backup, archival, and other customary maintenance and housekeeping activities. ACCELA RESOURCES Accela will assign key Professional Services resources for this engagement with Agency. These individuals are well versed in the Accela Automation application, and are well qualified to lead this effort. Accela’s Project Manager shall assume full responsibility for the coordination of this team and its interaction with key Agency resources assigned to the effort. The main roles are as follows: Accela Resources Description Project Executive The Project Executive oversees the project’s progress/direction and works with the Project Manager to ensure efficiency, consistency and quality in delivery of Accela implementations. The Project Executive actively participates in a project director/executive role. The Project Executive will meet with Agency Executives monthly or upon request throughout the duration of the project. Project Manager The Accela Project Manager is responsible for the overall project management and works directly with the client throughout all aspects of Accela implementations: from the initial scoping, planning, staffing to delivery. The Project Manager undertakes the project administration tasks including:  Project plan management,  Change order management,  Issue log management and escalation, 615 Statement of Work  2012 Accela Inc. Page 29 of 40  Status reporting,  Project workspace management,  Resources management,  Work plan management,  Meetings management,  Project review with Project Executive. In addition, the Project Manager will actively participate in leading the System Configuration Analysis sessions and will be responsible for the creation of the System Configuration Document. Senior Implementation Consultant The Senior Implementation Consultant assigned to the project will have major experience in the business process as well as the product functionality and is responsible for:  Business analysis activities: Mapping the client’s business processes and requirements to the functionality of Accela’s products and the creation of solution design,  Leading system configuration activities,  Providing training/mentoring to agency staff,  Recommend industry best practices to agency to enhance business processes,  Guide agency on how best to configure the system based on past experiences and software expertise. Implementation Consultant Implementation Consultant resources support the project and typically focus on the following tasks.  The configuration of the system to match the System Configuration document.  Build activities within the project, such as conversion data mapping, creation of reports and interface specification. Technical Consultant Accela Technical Consultants are involved in all areas that require knowledge of server-side considerations and Accela add-on products such as:  Application installation and setup (Accela Automation, Accela GIS, Accela Mobile Office, and Accela Citizen Access),  Report definition and creation,  Event Manager Script definition and programming,  Database Conversions and data mapping assistance,  Interface specifications and development. Training Consultant Training Consultants are responsible for Accela Training classes with assistance from Implementation consultants, depending on the nature of the specific project. 616 Statement of Work  2012 Accela Inc. Page 30 of 40 PAYMENT SCHEDULE The table below represents the Services payments to be made during the project. Progress Payments will commence 30 days after on site kick-off meeting, and occur monthly. Progress Payment Schedule Description Payment Amount Payment Date Progress Payment 1 $29,792.00 Upon Contract Signing Progress Payment 2 $14,896.00 1 Month after kickoff Progress Payment 3 $14,896.00 2 Months after kick-off Progress Payment 4 $14,896.00 3 Months after kick-off Progress Payment 5 $14,896.00 4 Months after kick-off Progress Payment 6 $14,896.00 5 Months after kick-off Progress Payment 7 $14,896.00 6 Months after kick-off Progress Payment 8 $14,896.00 7 Months after kick-off Progress Payment 9 $14,896.00 8 Months after kick-off Progress Payment 10 $14,896.00 9 Months after kick-off Progress Payment 11 $14,896.00 10 Months after kick-off Progress Payment 12 $14,896.00 11 Months after kick-off Progress Payment 13 $14,896.00 12 Months after kick-off Progress Payment 14 $14,896.00 13 Months after kick-off Progress Payment 15 $14,896.00 14 Months after kick-off Progress Payment 16 $14,896.00 15 Months after kick-off Progress Payment 17 $14,896.00 16 Months after kick-off Progress Payment 18 $29,792.00 Final Acceptance Total $297,920.00 617 Statement of Work  2012 Accela Inc. Page 31 of 40 Monthly Project Management Payment Schedule Description Payment Amount Payment Date Project Management Payment 1 $1,813.39 1 Month after kickoff Project Management Payment 2 $1,813.33 2 Months after kickoff Project Management Payment 3 $1,813.33 3 Months after kick-off Project Management Payment 4 $1,813.33 4 Months after kick-off Project Management Payment 5 $1,813.33 5 Months after kick-off Project Management Payment 6 $1,813.33 6 Months after kick-off Project Management Payment 7 $1,813.33 7 Months after kick-off Project Management Payment 8 $1,813.33 8 Months after kick-off Project Management Payment 9 $1,813.33 9 Months after kick-off Project Management Payment 10 $1,813.33 10 Months after kick-off Project Management Payment 11 $1,813.33 11 Months after kick-off Project Management Payment 12 $1,813.33 12 Months after kick-off Project Management Payment 13 $1,813.33 13 Months after kick-off Project Management Payment 14 $1,813.33 14 Months after kick-off Project Management Payment 15 $1,813.33 15 Months after kick-off Project Management Payment 16 $1,813.33 16 Months after kick-off Project Management Payment 17 $1,813.33 17 Months after kick-off Project Management Payment 18 $1,813.33 18 Months after kick-off Sub-Total $32,640.00 Total Project Sub-total $330,560.00 Travel Expenses Estimate $36,000.00 Total $366,560.00 EXPENSES Out-of-pocket travel and lodging expenses incurred by Accela resources in the performance of this Statement of Work will be reimbursed by Agency as incurred, in accordance with the Services Agreement between Accela and the Agency. Out-of-pocket travel and living expenses include but are not limited to all travel, airfare, transportation, lodging, parking, wireless internet connectivity, and meals. ACCEPTANCE The Services contracted for in this Statement of Work will be considered Accepted when all Deliverables defined in the Work Description Section have been accepted by Agency as defined for each Deliverable. Additionally, transition to Accela’s Customer Service Center, CRC has been completed. The live system has been handed over to the CRC and the transfer of knowledge from the Project Team to the CRC has also been completed. All training has concluded and project documentation has been handed over to the CRC. TERMS The pricing and terms of this proposal are valid until June 30, 2014. If this Statement of Work is accepted after this date all pricing and terms may not be valid. 618 Statement of Work  2012 Accela Inc. Page 32 of 40 APPENDIX A - ACCELA IMPLEMENTATION METHODOLOGY Accela will deliver its Services to the Agency by employing the methodology detailed in this section. This is a proven methodology that guides the project from inception to deployment, thereby increasing the chances of successfully implementing Accela software products. Project delivery through execution of this Implementation Life Cycle is described below. IMPLEMENTATION LIFE CYCLE Thorough execution of these six stages ensures that Accela customers receive high-quality services throughout the project engagement. As illustrated in the figure above, the stages of project delivery flow in linear direction, although many tasks run in parallel as appropriate to avoid unnecessary project delays. Each stage has pre-defined objectives, tasks and associated deliverables. Depending on the exact scope of the project, a full complement or subset of all available deliverables will be delivered through the services defined for the project. Employing this deliverables-based approach ensures that Accela and the Agency understand the composition and ‘downstream’ impact of each project deliverable to ensure the project is delivered with quality and in a timely manner. INITIATION Initiation represents the first stage in the lifecycle. During the Initiation stage, project contracts and the SOW are finalized, project scope and objectives are reviewed, and project planning activities and deliverables are completed. In terms of specific deliverables, common output from the Initiation Phase is as follows:  Project Charter,  Baseline Project Plan,  Project Status Report Template,  Project Sharepoint Site pre-loaded with baseline documentation,  Project Initiation Meeting. TO-BE ANALYSIS Analysis is the second stage in the lifecycle. During the Analysis stage, Accela reviews existing agency documentation, interviews agency staff, and conducts workshops to understand the “To-Be” vision of the Agency that can be executed with the aid of Accela Automation. It is during this Phase that Accela gains a deeper understanding of Agency processes and business rules; simultaneously, the Agency begins to gain a deeper understanding of the methodology and Accela Automation capabilities. A key output of this Phase is the To-Be Analysis Document(s) which serve as the ‘foundation’ for configuration of Accela Automation to support germane elements of the Agency “To-Be” vision. Supplementing the To-Be Analysis Document(s) are all other configuration specifications documents related to data conversion, interfaces, reports, and event scripts. 619 Statement of Work  2012 Accela Inc. Page 33 of 40 SOLUTION FOUNDATION Solution Foundation is the third stage in the lifecycle. It begins upon completion of Stage 2 and should be completed prior to the next stage, Build. During the Solution Foundation stage, Accela Automation will be built to match the to-be processes agreed to in the Analysis stage. Essential to this effort is the configuration of the Record (Case, Application, and Permit types) that were agreed to during the Analysis phase. Configuration of in-scope record types is comprised of, but not limited to:  User-defined fields (Application-Specific Information and Task-Specific Information),  Workflows and statuses,  Fee structures and rules,  Inspection data. BUILD Build serves as the fourth stage in the lifecycle, and execution of this stage overlaps Configuration, but ends after Configuration is complete. During the Build stage, all defined elements during the Analysis stage beyond the Solution Foundation will be implemented. This includes conversions, event scripts, interfaces and reports. In terms of specific deliverables, common output from the Build Phase is as follows:  Event Script Development,  Report Specifications and Development,  Data Conversion Specifications and Development,  Interface Specifications and Development. READINESS Readiness is the fifth stage in the lifecycle. During the Readiness stage Accela Automation is fully tested, errors are identified, documented and corrected. Additionally, the solution is prepared for deployment. In addition, system administrators and end users are trained so that all appropriate agency staff members are prepared to use and maintain the software once the move to production occurs. In terms of specific deliverables, common output from the Readiness Phase is as follows:  User Acceptance Testing,  End-User Training. DEPLOY Deploy is the sixth and final stage in the lifecycle. During the Deploy stage the applications are moved to production; all requisite pre-production activities are identified, tracked and completed, and post-production analysis and review is completed. Upon moving to production, the Accela Automation applications are transitioned to the Accela Customer Resource Center (‘CRC”) for ongoing support. A formal transition will occur between the Services team and the CRC that instructs the agency on available communication channels (telephone, email, and online tracking system) and use of the Accela knowledge base. Lastly, all documented issues or enhancement requests will be transitioned from the Services team to the Customer Resource Center. In terms of specific deliverables, common output from the Deploy Phase is as follows:  Pre-Production Checklist Development, Tracking and Execution,  Move to Production,  Post Production Analysis,  Formal Transition to the CRC for Ongoing Support 620 Statement of Work  2012 Accela Inc. Page 34 of 40 APPENDIX B – STANDARD PROJECT ASSUMPTIONS Following the assumptions is a summary of the anticipated project risks, impacts and mitigation strategies that we documented based on our understanding of the project and our prior experience on similar initiatives. The information in this section is organized into the following categories:  Project Management and Administration  Project Schedule  Technology – Infrastructure  Training  Conversion and Interfaces  Testing  Pricing PROJECT MANAGEMENT AND ADMINISTRATION 1. Accela will be utilizing IK Consulting, LLC, as the main services partner for work related to this SOW, as specified within the Deliverables section of this document. 2. Agency and Accela will review their responsibilities before work begins to ensure that Services can be satisfactorily completed. 3. Agency shall provide the necessary tools, accounts, and permissions that will enable Accela to access the Agency’s internal network for the purpose of remote installation and testing. This access must be provided through industry standard tools such as Virtual Private Network (VPN). Failure to provide this access in a timely fashion will result in a project delay. Such a delay will result in a Change Order. 4. Agency will be responsible for all coordination, scheduling, meeting minute documentation and management and resolution of action items. Accela will provide Agency information and data required for all meetings for follow up with Agency. 5. Agency agrees during the Initiation Phase of the project to assign a single designated approver for each major project deliverable. The designated approver will be responsible for overseeing and/or directly participating in the design and development, as well as the approval, of the deliverable. Agency may make changes to designated approvers with written notification to Accela a minimum of one month before a deliverable is due. 6. Accela may perform work off-site. 7. When the project team works on-site at an Agency facility, suitable workspace will be provided and equipped with appropriately functional and usable desktop workstations, phones, network access to and connectivity with all systems, networks, and data as necessary to perform the project. 8. All decisions regarding project change orders and other project issues will be documented in writing using an issue management process mutually agreed upon by the Agency and Accela. For each issue, the project team in conjunction will describe the issue, various options and a proposed recommendation in writing for consideration. Work will not commence until approved through the established changed control process for the project. 9. Accela personnel will attend Agency executive steering committee meetings as needed. 10. Agency will respond to requests for information, data, and clarifications and make Project related decisions within 3 working days in order to prevent excessive delays or repeated delays that may impact the project schedule. 11. Accela will need access to (Agency/Department) subject matter experts to assist in identifying business rules, resolving process discrepancies, and answering questions. These subject matter experts will, in turn, solicit input from appropriate Agency management on any areas where policy or procedure is undefined. 12. Agency has committed to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in the project plan associated with this SOW. 13. Accela will provide the Agency with a Weekly Status Report that outlines the tasks completed during the prior week, the upcoming tasks that need to be completed during the following week, the resources needed to 621 Statement of Work  2012 Accela Inc. Page 35 of 40 complete the tasks, a current version of the project plan, and a listing of any issues that may be placing the project at risk (e.g., issues that may delay the project or jeopardize one or more of the production dates). PROJECT SCHEDULE 1. Schedule changes resulting from Agency business decisions and/or Agency staff availability that adjust t he delivery of Project Team services beyond the agreed upon Project scope and timeline will likely impact the overall Project schedule and related fees. Such issues will be managed through the established change control procedure, as necessary. 2. Accela's project schedule and task estimates account for staff as per its proposal response and its understanding of the scope. As part of requirements validations, scope may be clarified, increased or reduced which may result in staff and associated schedule and cost changes. 3. Agency will maintain primary responsibility for the scheduling of Agency employees and facilities in support of project activities. 4. The project schedule is managed using Microsoft Project. Should any tasks slip behind schedule ten (10) business days, Accela and Agency will escalate according to the Communication Plan in the Project Charter. TECHNOLOGY–INFRASTRUCTURE 1. Agency will provide Accela with access to its equipment, systems, and personnel to the extent needed to complete the defined Services. 2. Accela will implement the most current version of Accela Automation at the time of the installation. New versions of Accela software released during the implementation are considered out of scope. 3. Agency will provide Accela with access to its equipment, systems, and personnel to the extent needed to complete the defined Services, including, but not limited to, internet access, access to Accela servers, VPN access to the Agency network, and admin rights to all Accela servers (as needed). 4. Agency will provide/purchase/acquire the appropriate hardware, software and infrastructure assets to support all required Accela software products in both support/testing and production environments as defined in the project schedule. 5. Agency is responsible for proper site preparation, hardware, software, and network configuration in accordance with Accela specifications. 6. The Agency will host and operate the system environment. This includes all necessary system and database backup and recovery services. 7. The Agency will be responsible to ensure and certify that the new application will not adversely affect any existing systems in a shared environment (if applicable). 8. The Agency will be responsible for performing all necessary activities related to the current Agency applica tions, data, network and infrastructure, including PCs and associated peripheral devices, hardware, operating software, database management systems, network, and system security, to support the Project. These activities include infrastructure installation, support and enhancement necessary to support the project, legacy system shutdown, legacy system modification, and interface development in the legacy system, legacy data extraction and cleansing and legacy system support. 9. The Agency or any concerned agency will be responsible for making the necessary modifications to Agency or 3rd Party systems to make an interface available to Accela. 10. The Agency will provide the acquisition, installation, configuration, upgrading and other related hardware/software component related activities of all relevant user workstations, laptops and mobile computing devices. 11. The Agency will be responsible for confirming that any proposed hardware and software meet agency and other Agency standards (if applicable). 12. The Agency will provide necessary network support, communications, modifications, and administration including but not limited to: a. The Agency will ensure that the system environments (to include electrical, network, HVAC, floor space) are available to support the Project, as needed to maintain the Project schedule. Delays attributable to the environments not being available that have a scope or schedule impact will be managed through the established change process. 622 Statement of Work  2012 Accela Inc. Page 36 of 40 13. The Agency will certify through approval of deliverables that all systems and components comply with any applicable laws, regulations, standards, and statute, including Security Certification and Accreditation (C&A) and ADA compliance. 14. The Agency will provide Accela with necessary access to the associated Agency systems to meet requirements including, but not limited to interfaces, subject matter experts and relevant documentation. 15. Agency will provide necessary network support, communications, modifications, and administration. 16. Accela software will be installed on Customer provided backend Server Platforms specifically Windows Servers, and Microsoft SQL Server Database, in two separate environments (Test and Production). 17. For use with Accela Citizen Access, Agency will provide/purchase/acquire an online merchant account and all related hardware required by the merchant account provider for the handling of credit cards and/or checks. TRAINING 1. In support of the training effort, the Agency will: a. Identify all trainers and engage them with the project team as early as possible in the schedule in order to develop their knowledge of the system. b. Be responsible for the costs associated with any recommended external training as identified and confirmed in the Training Plan. 2. Our proposed project price is based on Train-the-Trainer (TTT) delivery. 3. Accela will train up to 14 people per training class provided. 4. The Agency will help plan, prepare for and assist in delivering the train-the-trainer sessions. As necessary, the Agency will provide the setup of individual training user IDs and appropriate role-based responsibilities. The Agency will provide test scripts, processes and policies to the project team in a timeframe that supports the training content development schedule. The Agency will provide and/or otherwise enter training environment data and will be responsible for maintaining the training environment, including refreshing the training database per a refresh master schedule. 5. The Agency is solely responsible for making designated trainees (trainers) available for training per the project schedule. If any designated trainee is not available to participate in scheduled training, Accela is not responsible for making alternative arrangements for missed training. 6. The Agency will provide all hardware, software and supporting equipment required for delivery all training. The Agency will provide appropriate classroom facilities and training environments when required. 7. The Agency will be responsible for all end user training including training logistics, training scheduling, and the printing of training materials. The Agency will confirm the total number of training rooms needed for the project duration after the approval by the Agency of the draft training strategy. CONVERSION AND INTERFACES 1. The proposed project plan includes data conversion/migration activities as part of the project scope. To facilitate the completion of these tasks, the Agency will provide access to the legacy systems and databases and appropriate subject matter experts or system owners to aid in the conversion process. 2. For the data conversion/migration effort, the Agency is responsible for the business data quality assessment and/or data cleansing as well as extraction of the data from legacy systems in a format to be specified by the project team. The Agency will provide resources to accurately assess the quality of data in legacy systems and databases to be converted and take mutually acceptable measures to improve the quality of that data to meet project requirements. If the quality of the data shifts the delivery of project team services beyond the agreed upon project scope and timeline, it may affect the overall project schedule and related fees. Such impacts would be managed through the established change control procedure. 3. Accela understands the complexity and level of detail inherent in conversion activities and provides this information in an effort to address common questions and misconceptions. Any conversion activities not included in this Standard Project Assumptions section are considered out of scope, and can be addressed through a change order for Accela services, or can potentially be executed by the Agency, depending on the nature of the tasks and the skills required. 623 Statement of Work  2012 Accela Inc. Page 37 of 40 4. The standard historical data conversion includes converting transactional tables, current APO and Professional License data. 5. Extensive quality assurance of historical data by the Agency is recommended to verify accurate transfer of data. Accela will perform unit testing of the conversion program and perform spot checks of the data within AA to rule out data corruption. 6. A complete core configuration must be completed prior to data conversion as it is heavily dependent upon configuration. In particular: a. Record types must be configured and work flow must be established for each Record type prior to conversion, b. Configuration of application specific information must exist, c. Agency sign off on data maps is required prior to executing the first conversion run. 7. The Agency and Accela will jointly develop specifications for required interfaces to legacy Agency and external systems. Agency will certify all interfaces prior to the start of User Acceptance Testing. The Agency staff will develop the legacy portion of the interface, create test data, perform tests on each interface, and approve the final version for moving into production. Other Agency interface responsibilities include: a. Data transformation, as necessary, to meet the requirements defined in the project solution design documents. b. Stabilization of the target legacy interface applications. c. Coordinating development of any external interfaces per the baseline project schedule. d. Developing/maintaining a test environment for target legacy interface applications. e. Taking corrective action based on test results for legacy environment within two business days. 8. Conversion of transactional tables, Address/Parcel/Owner (APO) data, Professional License data is executed “As- is” into Accela Automation. “As-is” means no data transformation (unless the Accela Data Mapping tool enables the data transformation) and also means the mapping will be field-to-field, such that a single field is mapped to a single field. “As-is” means the data will look in AA as it appears in the legacy system. 9. Database Formats for historical conversions that utilize the data mapping tool, data must be provided in either an MS SQL Server or Oracle database. Accela will lead the effort to supply the historical data in the appropriate format. (Note that APO and Licensed Professional data can be provided in Oracle, MS-SQL Server, MS Access, or pipe delimited flat file because these two conversions do not utilize the data mapping tool). 10. Conditions of approvals can be mapped to workflow using the Data Mapping Tool and are standard provided they correlate and are configured to a work flow item in AA. Conditions of lock/hold/notice are standard. 11. The data conversion includes converting documents to ADS in AA provided the client provides the documents in a structure Accela requires. The documents will be converted to ADS and written/stored in a file system, not a database. See Standard Document Migration for additional details. 12. The following are the standard data concatenation/translation rules: a. Record level concatenation (e.g. Fielda & “ and “ & Fieldb), b. Type casting with defaulting (e.g. convert a string to a date or number if translation is possible, c. Null checked on required fields, d. Add two numbers (e.g. NumberA + NumberB), e. Translate legacy items that fit into the predefined translation tables, f. Eliminate duplicated records. 13. The Agency requires an interface to Accela Automation Inspection scheduling and status features will be leveraged to the public through an interface to Selectron IVR. While Accela has an existing relationship with Selectron that allows Selectron IVR to be integrated with Accela Automation for inspection scheduling and tracking purposes, the responsibility for the maintenance of the interface becomes the responsibility of Selectron and the Agency. 14. Accela will train Agency staff to map data as needed. Data can be mapped using the Accela Data Mapping tool, an Accela implementation tool used to map legacy data into Accela Automation. The standard allows for certain types of mappings. For example, a legacy ‘yes/no’ field that would map to an AA yes/no field is allowed for within the standard. Another example the tool allows is mapping a legacy ‘1 or 0’ to a checkbox field in AA. 15. The Agency or any concerned agency will be responsible for making the necessary modifications to their systems to make an interface available to Accela. 624 Statement of Work  2012 Accela Inc. Page 38 of 40 16. The purpose of all interfaces will be strictly limited to an exchange of data. STANDARD DOCUMENT MIGRATION The standard document migration is for clients who will be utilizing the Accela Document Service (ADS). The ADS system can store files associated to an application and/or parcel. In order for the file to be associated to an application or Parcel record the data must be loaded prior to running the standard migration tool. All files must be in the pre-defined format as described below and on a windows based machine. To use the Document Migration Tool the files that need to be loaded into ADS must be in a pre-defined format. To create the required structure follow the below steps:  Create the root repository on the server/computer where you want to store the files that need migrated. For purposes of this document, it is assumed that the repository is at C:\AccelaDocuments\  Under the C:\AccelaDocuments folder there will be a folder for each application/parcel record that has a file that needs to be associated to it. The name of the folder must be either the application or parcel number.  All files to be associated to the application or parcel record will be placed in the folder. For example, for the application number of BLDG07-00001 There will be a folder created at “C:\AccelaDocuments\BLDG07- 00001” located in this folder will be all files that need to be linked to the application number of BLDG07- 00001.  The Standard Document Migration tool will load the appropriate table in Accela Automation and ADS databases. TESTING 1. Accela will be responsible for unit test and support the remaining testing processes and phases, correcting any defects based upon expected functionality captured in the approved Design. 2. Agency will develop the Acceptance Test Plan in collaboration with their staff/departments. The Agency will be responsible for executing the Test Scripts and validating and loading all required test data into the Test Environment necessary for test execution. 3. The Agency is responsible for developing, within the framework of the agreed upon Test Plan and Scripts, all test datasets and related database content to support Integration, System and User Acceptance Testing. 4. Accela will provide a sample User Acceptance Test Plan. PRICING ASSUMPTIONS Our fixed-fee price is based on the scope, approach, resource estimates, deliverables and assumptions defined in this task order. The level of effort included in our pricing was estimated based on the information available and discussion with Agency on roles and responsibilities. As the project detailed design progresses, Accela will work with Agency to further define and estimate at a detailed level customizations/extensions and other custom coded components as well as prioritize work in these areas. Should Agency require customizations/extensions and other custom coded components, revised resource and cost estimates will be made. Any resulting scope changes will be managed through the established change control procedure for the project. 1. Agency accepts best practices templates as basis for system configuration (workflow process, workflow tasks, workflow task statuses, smart-choices, renewal info, application statuses, Accela Citizen Access record types, and inspections) with some modifications allowed to address customer-specific nomenclature, application specific information, fee schedules, conditions, and Accela Citizen Access text. 2. Twenty-Three(23) unique Land Management business processes (this includes distinct combinations of workflow processes, inspections, fee schedules, and application intake process) are included for the record type configuration. Additional need for more business processes configuration will be the responsibility of the Customer. Accela will train Customer resources adequately so this can be accomplished by the Customer. 3. Up to Fifty-Eight (58) hours of custom Land Management Event Manager Scripts will be designed and configured. Event Manager Scripts are useful when a solution via base configuration cannot be achieved, as custom scripts extend the base functional capabilities of Accela Automation software. 625 Statement of Work  2012 Accela Inc. Page 39 of 40 4. Accela will train Agency Staff to understand the Accela Database structure so the Agency can develop reports beyond the proposed Twenty-Six (26). The Agency resource should already possess a working skill and proficiency with ANSI SQL and T-SQL, Microsoft SQL Server Reporting Services reporting tools and report develop techniques. Accela does not provide training in either of these noted areas of proficiency. 626 Statement of Work  2012 Accela Inc. Page 40 of 40 APPENDIX C – DELIVERABLES ACCEPTANCE FORM Date: Agency Name: Approving Agency Manager: Accela Manager: Project Name / Code: Contract / Agreement #: Agency agrees that Accela has successfully completed the following Deliverables: Deliverable # Source / Reference Details Service Agreement Agency agrees that Accela has successfully completed the Deliverables described above in accordance with the terms of the related Contract/Agreement. Agency Name Signature Title Date Sign and fax this document to: Accela, Inc. Connie Ingram IK Consulting, LLC Tel: (520) 891-5319 Fax: (520) 721-8634 Email this document as an attachment to: connie.ingram@ikcpartners.com OR Please acknowledge acceptance by: A B APPROVALS: 627 Statement of Work  2013 Accela Inc. Page 1 Statement of Work City of Hermosa Beach Asset Management Version 1.3 6/14/2014 THE LEADING PROVIDER OF GOVERNMENT ENTERPRISE MANAGEMENT SOLUTIONS 628 Statement of Work  2013 Accela Inc. Page 2 TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................................................................................. 2 DOCUMENT CONTROL ............................................................................................................................................................................ 4 OVERVIEW ................................................................................................................................................................................................ 5 SERVICES DESCRIPTION ........................................................................................................................................................................ 5 PURPOSE ............................................................................................................................................................................................. 5 PROJECT TIMELINE ............................................................................................................................................................................... 5 PROJECT MANAGEMENT ........................................................................................................................................................................ 5 CRITICAL SUCCESS FACTORS ................................................................................................................................................................ 6 PROJECT ASSUMPTIONS ........................................................................................................................................................................ 7 WORK DESCRIPTION ............................................................................................................................................................................. 8 STAGE 1 - INITIATION ........................................................................................................................................................................... 8 DELIVERABLE 1: PROJECT INITIATION ..................................................................................................................................................... 8 DELIVERABLE 2: ACCELA AUTOMATION SETUP – CLOUD SUPPORT ......................................................................................................... 10 STAGE 2 – TO-BE ANALYSIS .............................................................................................................................................................. 10 DELIVERABLE 3: ENTERPRISE-WIDE WORKSHOP............................................................................................................................... 12 DELIVERABLE 4: TO-BE ANALYSIS SESSIONS – ASSETS AND SERVICE REQUEST ................................................................................ 13 DELIVERABLE 5: TO-BE ANALYSIS DOCUMENT(S) – ASSETS AND SERVICE REQUEST .............................................................................. 14 STAGE 3 – SOLUTION FOUNDATION .................................................................................................................................................... 15 DELIVERABLE 6: ACCELA AUTOMATION SOLUTION FOUNDATION – ASSETS AND SERVICE REQUEST .......................................................... 15 STAGE 4 – BUILD .............................................................................................................................................................................. 16 DELIVERABLE 7: HISTORICAL DATA CONVERSION ANALYSIS .................................................................................................................. 16 DELIVERABLE 8: HISTORICAL DATA CONVERSION DEVELOPMENT ............................................................................................................ 17 DELIVERABLE 9: EVENT MANAGEMENT SCRIPTING ASSISTANCE............................................................................................................. 18 DELIVERABLE 10: REPORT SPECIFICATIONS ......................................................................................................................................... 19 DELIVERABLE 11: REPORT DEVELOPMENT ............................................................................................................................................ 20 DELIVERABLE 12: ACCELA GIS CONFIGURATION ................................................................................................................................... 20 DELIVERABLE 13: ACCELA MOBILE OFFICE CONFIGURATION ................................................................................................................. 21 DELIVERABLE 14: V360 USER EXPERIENCE.......................................................................................................................................... 22 STAGE 5 – READINESS .................................................................................................................................................................. 23 DELIVERABLE 15: ADMINISTRATIVE AND TECHNICAL TRAINING ............................................................................................................... 23 DELIVERABLE 16: USER ACCEPTANCE TESTING (UAT) ASSETS ............................................................................................................. 24 DELIVERABLE 17: DAILY USER TRAINING .............................................................................................................................................. 25 STAGE 6 - DEPLOY ......................................................................................................................................................................... 25 DELIVERABLE 18: PRODUCTION SUPPORT – ASSETS ............................................................................................................................. 25 DELIVERABLE 19: POST DEPLOYMENT SUPPORT AND TRANSITION TO CRC ........................................................................................... 26 PROJECT RESOURCES AND LOCATION OF WORK .................................................................................................................................. 27 WORK LOCATION ................................................................................................................................................................................ 27 AGENCY RESOURCES .......................................................................................................................................................................... 27 ACCELA RESOURCES .......................................................................................................................................................................... 29 PAYMENT TERMS ................................................................................................................................................................................... 31 PAYMENT SCHEDULE: .................................................................................................................................................................. 31 EXPENSES: ..................................................................................................................................................................................... 31 CONTRACT SUM: ................................................................................................................................................................................ 32 ACCEPTANCE ...................................................................................................................................................................................... 32 629 Statement of Work  2013 Accela Inc. Page 3 TERMS ............................................................................................................................................................................................... 32 APPENDIX A - ACCELA IMPLEMENTATION METHODOLOGY ........................................................................................................... 33 IMPLEMENTATION LIFE CYCLE .............................................................................................................................................................. 33 INITIATION ........................................................................................................................................................................................... 33 ANALYSIS ........................................................................................................................................................................................... 33 SOLUTION FOUNDATION ...................................................................................................................................................................... 33 BUILD ................................................................................................................................................................................................. 34 READINESS ......................................................................................................................................................................................... 34 DEPLOY .............................................................................................................................................................................................. 34 APPENDIX B – DATA CONVERSION ASSUMPTIONS ......................................................................................................................... 35 GENERAL INFORMATION AND REQUIREMENTS FOR HISTORICAL CONVERSIONS ..................................................................................... 35 DATA CONVERSION ASSUMPTIONS ....................................................................................................................................................... 35 APPENDIX C – DELIVERABLES ACCEPTANCE FORM....................................................................................................................... 36 630 Statement of Work  2013 Accela Inc. Page 4 DOCUMENT CONTROL Date Author Version Change Reference 3/28/2014 Dave Feuer 1.0 1st Versión 5/23/2014 Dave Feuer 1.1 Comment Review and Edits based on Inquiries 5/25/2014 Cindy Sullivan 1.2 Review and Acceptance of Edits 6/14/2014 Cindy Sullivan 1.3 Updated Pricing 631 Statement of Work  2013 Accela Inc. Page 5 OVERVIEW Congratulations on your selection of Accela, Inc., and their enterprise suite of industry leading software. The implementation of Accela products is designed specifically to meet the specific requirements and budget defined by City of Hermosa Beach (“Agency”). Accela will utilize a best practice Implementation Methodology, based on previous client interactions and industry knowledge, to promote a successful project that will meet the Agency’s objectives. The following Statement of Work will detail how Accela Services will implement the software you have purchased, including the major milestones and deliverables that will ensure your success. Accela is committed to providing a superior software solution, and deployment of the software, for the current and future needs of the Agency. Accela will work with Agency staff to optimize Accela’s portfolio of software, best practices, and customer experience to enable the Agency to successfully deploy its Accela Automation software and meet its functionality, timing and cost requirements. This Statement of Work (“SOW”) dated September 04, 2013 sets forth a scope and definition of the consulting/professional services, work and/or project (collectively, the “Services”) to be provided by Accela (“Accela”) to Agency. SERVICES DESCRIPTION PURPOSE The purpose of this document is to detail the specific activities, deliverables, roles and responsibilities, and acceptance criteria that comprise the implementation of Accela Automation, Accela GIS, and Accela Mobile Office for the Agency. Accela will provide professional services for implementation of the above modules and products per the Work Description section detailed henceforth. The following Agency departments comprise the organization scope of the implementation described herein:  Public Works Admin and Yard PROJECT TIMELINE The term of this project is 8 months and 1 phase for the Asset Management Implementation. The 18 month Land Management may supersede this project and is proposed under a separate SOW. Any delays (eg, Change in staff level/availability, missed deadlines) in the Project Timeline which by mutual agreement were created by the Agency will result in an increase in the duration of the project will require a Change Order to reimburse Accela for the additional costs associated with the delay, including but not limited to additional hours for project management, deliverable development and review. Upon execution of this SOW, the parties will collaborate to determine a start date for Services to be rendered. Upon initiation of these Services, the Accela Project Manager will work with the Agency to collaboratively define a baseline project schedule. Given the fact that project schedules are working documents that change over the course of the project, the Accela Project Manager will work closely with Agency to update, monitor, agree, and communicate any modifications. PROJECT MANAGEMENT Accela will provide a full time project manager for services throughout the implementation in order to plan and monitor execution of the project in accordance with deliverables outlined in the Statement of Work. To support the implementation of the Accela Automation software at the Agency, Accela will provide Project Management services throughout the project. Generally these services include the following:  Project plan management using Microsoft Project 2010,  Project document management using Microsoft SharePoint, 632 Statement of Work  2013 Accela Inc. Page 6  Issue log management and escalation,  Status reporting,  Change order management,  Project workspace management,  Resource management,  Executive project oversight and quality assurance. By mutual agreement, some project management tasks may be shared between the Accela Project Manager and the Agency Project Manager. CRITICAL SUCCESS FACTORS In order to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored and managed by the stakeholders. These factors are critical in setting expectations between the Agency and Accela, identifying and monitoring project risks, and promoting strong project communication.  Knowledge Transfer – While Accela cannot guarantee specific expertise for Agency staff as a result of participating in the project, Accela will make all reasonable efforts to transfer knowledge to the Agency. It is critical that Agency personnel participate in the analysis, configuration and deployment of Accela Automation in order to transfer knowledge to the Agency. Once Post Production assistance tasks are completed by Accela Services, the Agency assumes all day-to-day operations of Accela Automation outside of the Support and Maintenance Agreement. The Service and Maintenance Agreement does not cover any Agency manipulation of implemented scripts, reports, interfaces and adapters. Key knowledge transfer areas include:  Configuration  Scripting  Batch scripts  Interfaces  Event Management Scripts  Reports and Forms  Dedicated Agency Participation – Accela fully understands that Agency staff members have daily responsibilities that will compete with the amount of time that can be dedicated to the Accela Automation implementation project. However, it is critical that the Agency acknowledges that its staff must be actively involved throughout the entire duration of Services as defined in the Project Plan. Accela will communicate insufficient participation of Agency and Accela resources through Project Status Reports with real and potential impacts to the project timeline. Accela will work the project sponsors and department leaders to determine appropriate team member involvement. This could rand range from full-time during early analysis meetings to part-time during the technical implementation phase.  Deliverable Acceptance Process - Implementation services for the above products are formalized through the deliverables defined in this document. Upon completion of each deliverable according to the acceptance criteria defined herein, Accela will provide the Agency with a Deliverable Acceptance Form to formalize acceptance and completion. The Deliverable Acceptance Form is subsequently signed by the appropriate Agency contact, as defined in the Project Charter, and faxed/scanned/emailed or hand delivered to Accela. Please refer to Appendix C to view a sample Deliverable Acceptance Form. Accela respectfully requests prompt attention to the processing of all Deliverable Acceptance Forms, as adherence to this timely process directly impacts the ability to complete the project in the desired timeframe. In order to prevent delays in the project schedule, for all Deliverables where no response time is specifically identified I the SOW, a three (3) business day acceptance period is assumed. 633 Statement of Work  2013 Accela Inc. Page 7  Accela Implementation Methodology – Accela’s successful, proven, implementation methodology is crucial to the project success. Accela’s Automation software and customer base is a niche market and as such the implementation methodology may differ from other consulting firms and software packages. It is imperative to project success that the Agency is willing to adhere/adopt to the Accela Implementation Methodology. PROJECT ASSUMPTIONS  Agency and Accela will review their responsibilities before work begins to ensure that Services can be satisfactorily completed.  Agency shall provide the necessary tools, accounts, and permissions that will enable Accela to access the Agency’s internal network for the purpose of remote installation and testing. This access must be provided through industry standard tools such as Virtual Private Network (VPN). Failure to provide this access in a timely fashion will result in a project delay. Such a delay will result in a Change Order.  Agency agrees during the Initiation Phase of the project to assign a single designated approver for each major project deliverable. The designated approver will be responsible for overseeing and/or directly participating in the design and development, as well as the approval, of the deliverable. Agency may make changes to designated approvers with written notification to Accela a minimum of one month before a deliverable is due.  Agency will provide work space for Accela Services for work completed on Agency premises.  Accela will implement the most current version of Accela Automation at the time of the contract signing.  Agency will maintain primary responsibility for the scheduling of Agency employees and facilities in support of project activities.  Agency will ensure that Accela resources have access to a Dev or Test version of the 3rd party system for interface development. All interfaces will be developed against 1 (one), agreed upon version of the 3rd party system.  Agency will provide/purchase/acquire the appropriate hardware, software and infrastructure assets to support all required Accela software products in both support/testing and production environments as defined in the project schedule.  For use with Accela Citizen Access, Agency will provide/purchase/acquire an online merchant account and all related hardware required by the merchant account provider for the handling of credit cards and/or checks.  Agency is responsible for proper site preparation, hardware, software, and network configuration in accordance with Accela specifications.  Accela will be responsible for implementing a functioning version of the application software at the Agency (assuming the Agency has installed the proper hardware, software, and networking devices).  Accela will provide the Agency with a Weekly Status Report that outlines the tasks completed during the prior week, the upcoming tasks that need to be completed during the following week, the resources needed to complete the tasks, a current version of the project plan, and a listing of any issues that may be placing the project at risk (e.g., issues that may delay the project or jeopardize one or more of the production dates).  Agency will provide Accela with access to test and development environments for each Agency system that requires integration with Accela Automation.  Accela personnel will attend Agency executive steering committee meetings as needed.  Agency is committed to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in the project plan associated with this SOW.  The project schedule is managed using Microsoft Project. Should any tasks slip behind schedule ten (10) business days, Accela and Agency will escalate according to the Communication Plan in the Project Charter.  The following Assumptions are specific to deliverables as noted below: o 30 Asset Types o 80 Work Order Template with 80 record types (record types match work order template names. Group = AMS; Type = Department; Subtype = Asset type; Category = WO activity. 634 Statement of Work  2013 Accela Inc. Page 8 o 50 Tasks will be created that can be manually selected by end users at any time but will not be pre- defined with templates o 15 Service Request Record types o 5 asset feature classes setup with up to five attributes per asset with GIS sync - focus is on key utility assets first with GIS. Work will be done remotely. o Provide one key script that associates service requests to work orders. o One week of end user training with 2 days of administrator training. o Up to 20 end users. o Test and acceptance plan will focus on unique test scenarios (eg: service request or work order, not unique work orders or service requests.). Testing support is off-site. o Lead analyst will support Go-live on-site plus off-site prep time. Go-live will be up to 4 consecutive days on-site. o Accela training documentation will be used. o Two users groups assumed with along with an admin user role. o Consoles will focus on providing view to service requests and work order lists. o Report hours will be agreed to with City in how they will best be utilized based on best practice recommendations from Woolpert. o Checklists will be provided prior to install and go-live tasks that City will need to run-through and validate prior to performing on-site work. o Up to 15 days or less assumed on-site for project. o All assets are in the GIS. o o No inventory management assumed. o Landport migration will to bring over both service requests and work order history with six fields. . o Two workflows assumed - a work order standard and a service request standard. o Up to 5 statuses. o Up to 4 inspections assumed with up to ten observations. o Up to 5 PM schedules for up to five assets types. o Cost groups will be used for accessing labor, material and equipment from WO. o Quick queries include Open work orders, reactive work orders, work orders assign to individual, approved work orders. WORK DESCRIPTION The following section describes the specific activities and tasks that will be executed to meet the business objectives and business requirements of the Agency. In support of the implementation effort as described above, Accela will provide the following detailed implementation services. For each deliverable, a description is provided as well as criteria for acceptance of the deliverable. STAGE 1 - INITIATION DELIVERABLE 1: PROJECT INITIATION Project initiation is an opportunity to ensure the project starts in a well-organized, structured fashion while re- confirming the Agency and Accela expectations regarding the implementation. This Deliverable is comprised of project planning activities, core project management documents and templates and the first on-site meeting conducted between the Agency and Accela after the signing of the Statement of Work. In conjunction with the Agency representatives, Accela will perform the following tasks:  Prepare a project plan that addresses the following: 635 Statement of Work  2013 Accela Inc. Page 9 o Finalize staffing for the project teams. Guidelines and recommendations for the Agency project staffing are addressed in the Project Staffing section of this document. o Conduct a formal onsite Kickoff meeting. The objective of this meeting is to review the purpose of the project and discuss the project scope, roles and responsibilities, deliverables, and timeline. o Establish Communication Plan and project logistics including escalation, status reporting, issue/risk management, work locations, etc. o Establish schedule of Steering Committee meetings. o Review and agree on Project Status Report Template format. o Finalize and document formal deliverable signoff procedures, identify team members that will be responsible for signoff from the Agency and Accela. o Review infrastructure requirements and preparation (with designated Agency technical staff). o Finalize an integrated project plan that includes resource allocation for all tasks (in cooperation with the Agency Project Manager). o Create a project SharePoint site and load all standard, current documentation. o Submit a request for information of existing asset and maintenance management practices. The Project Kickoff Meeting includes a formal presentation by the project team to review project objectives, methodology, timeline, roles and responsibilities, risks, and other key project elements with project stakeholders. In terms of specific output, the following will be executed for this deliverable:  Baseline Project Plan (MS Project).  Project Status Report Template (MS Word).  Project Kickoff Presentation (MS PowerPoint).  Project SharePoint Site.  Project Kickoff Meeting. Accela Deliverables:  Pre-kickoff stakeholder phone calls  Steering committee conference call  Draft and final project plan  On-site kickoff meeting  Request for Information Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Coordinate project planning activities.  Communicate the Accela Implementation Methodology that will be used by Accela to deliver Services.  Complete Baseline Project Plan, Project Status Report Template, and Project Kickoff Presentation deliverables with input from appropriate Agency resources. Agency Responsibilities:  Identify and set expectations with key resources and subject matter experts for ongoing participation in the project.  Provide timely and appropriate responses to Accela’s requests for project planning input and meeting logistics requests.  Provide meeting facilities for Project Kickoff and other onsite activities.  Include Project Sponsor in Project Kickoff Meeting. 636 Statement of Work  2013 Accela Inc. Page 10 Acceptance Criteria:  Review and acceptance of the Project Status Report Template  Review and acceptance of the Baseline Project Plan  Review and acceptance of the Project Charter  Completion of the Project Kickoff Meeting DELIVERABLE 2: ACCELA AUTOMATION SETUP – CLOUD SUPPORT During the Setup of the Accela Cloud Support step of this project, Accela’s technical staff will work with the Agency IT staff to ensure that the components for hardware, software, database, network, and Internet are in place for Cloud Support Site. Accela technical staff will validate the proper installation and configuration of the Accela Automation environment. This Deliverable is defined as the agency setup in the Cloud environment of the Accela Automation software, such that Agency can log into the system and verify that the software was setup In terms of specific output, the following will be executed for this deliverable:  Setup of Cloud Support of the Accela Automation software.  Demonstration of an operational Accela Automation computing environment. Specifically, Accela will perform the following tasks within the support environment:  Perform a remote system check of the setup.  Demonstrate that the Accela Automation applications are operational in the Agency computing environment.  Configure Accela Automation to use the reporting technology Crystal Reports. Accela Deliverables:  Setup of Cloud Support of the Accela Automation software.  Demonstration of an operational Accela Automation computing environment. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Consult with Agency resources to provide technical input and answer technical questions related to the support setup for Accela Automation. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Procure and configure necessary hardware, non-Accela systems software, and networking infrastructure as specified by Accela.  Make available the appropriate Agency key IT users to participate in any hardware, software, environment, and infrastructure meetings. Acceptance Criteria:  Confirmation of ability to log into the Accela Automation software that has been setup in the Support Accela Cloud. STAGE 2 – TO-BE ANALYSIS To-Be Analysis is comprised of the activities required to define the Accela Automation Solution Foundation for the Agency. The key output of the process are To-Be Analysis Document(s), which serves as a ‘blueprint’ for design and baseline configuration efforts throughout the implementation project and establishes the benchmarks for testing and acceptance at the conclusion of the project. 637 Statement of Work  2013 Accela Inc. Page 11 The To-Be Analysis Document(s) include detailed information on the Agency’s business processes to be configured in the Accela Automation Solution Foundation, including the following topics:  Organization and departments  Standard Comments  Record Types  Workflow  Inspections  Email Notification  Status Values  Intake Forms  User Defined Fields  Dropdown List Values  Fees  Conditions The To-Be Analysis Sessions and To-Be Analysis Document(s) do not include detailed information related to the following deliverables as they are dependent on the completion of the Solution Foundation milestone.  Deliverable 9: Event Management Scripting Assistance  Deliverable 10: Report Specifications  Deliverable 11: Report development  Deliverable 14: V360 User Experience The Project Team, consisting of representatives from both Accela and the Agency, will conduct a formal review of the To-Be Analysis Documents for the purpose of approval and sign-off on the deliverable. Accela will build prototypes of, which will be used during the review sessions to demonstrate the proposed functionality. Prototyping is intended to demonstrate selected aspects of Accela Automation functionality to assist in understanding how it will operate for the Agency. Accela Deliverables:  Setup of Cloud Support of the Accela Automation software.  Demonstration of an operational Accela Automation computing environment. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s request for information.  Consult with Agency resources to provide technical input and answer technical questions related to the support setup for Accela Automation. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Procure and configure necessary hardware, non-Accela systems software, and networking infrastructure as specified by Accela.  Make available the appropriate Agency key IT users to participate in any hardware, software, environment, and infrastructure meetings.  Reviewing specific business processes such as the standard procedures for repairing a specific asset is not considered – Accela’s focus is on use of Accela System and asset management best practices, not operational procedures for specific assets.  All workshop preparation activities will be performed remotely  Actual workshops will be administered on-site at City facilities Acceptance Criteria:  Completion of Metrics workshop  Completion of organization-wide workshop  Common service request and work order workflows 638 Statement of Work  2013 Accela Inc. Page 12 DELIVERABLE 3: ENTERPRISE-WIDE WORKSHOP Metrics Workshop Review Prior to discuss details around the asset configuration, in order to develop the To-Be Analysis Document, Accela will review the City’s existing metrics and discuss organization-wide standards. Accela understands that an organization may, or may not, have defined a ‘Current baseline’ of performance measures. Accela recognizes that most entities implementing, or enhancing, a CMMS or EAM are creating or seeking enhanced methods to measure and monitor performance. We understand the importance to align business objectives with what gets done day-to-day, realize asset performance and financial success all while satisfying stakeholder expectations—such as safety assurance, brand reputation, and environmental responsibility. With this in mind, Accela expects a set of new or enhanced ‘Target Measures’ to be established through a ‘Gap Analysis’ process with a focus on defining those that can be monitored within the EAM or CMMS system. By building off of the City’s current asset management approach and developing the above items, the core project team will reach agreement on concrete items that drive the asset management program and the supporting software solution. With senior level management in place for the primary discussions above, Accela may move directly into the Organization-Wide Standards Workshop. Accela will document the results of these workshops within the To-Be Analysis Document(s). Organization-Wide Workshop This task will begin with an organization-wide standards workshop to review and address the following business areas: Key Enterprise Business Decisions  Approaches to managing unique asset IDs.  Standard maintenance types to be used Client-wide (eg: preventative, reactive, corrective and predictive maintenance).  Asset failure codes – where and how they will be used.  Tracking contractor costs.  Tracking work by project.  Managing asset warranties.  Tracking financial account codes.  Discuss and agree on the assets part of the project that work orders Common Enterprise Business Strategies  Work order lifecycle statuses and priorities.  Review key service requests  Expected roles and responsibilities of a maintenance technician (eg: as an organization, we expect our maintenance personnel to log into a computer and record their work electronically, book their labor etc.).  Expected roles and responsibilities of a supervisor (eg: as an organization, we expect the supervisors to review each and every work order each day before closing).  Expected roles and responsibilities for asset data maintenance (eg: asset additions, updates and/or deletions will be managed in the following way). 639 Statement of Work  2013 Accela Inc. Page 13  Managing asset removals and replacements. Common Service Request and Work Order Workflows Accela has found that organizations have both a combination of unique business processes and routine / common workflows. The concept behind this approach involves the 80/20 Rule (or Pareto Principle) that suggests 80% of resources are consumed performing 20% of tasks. This principle indicates that defining 20% of tasks will narrow the focus on the configuration analysis. The standard work order system workflow (standard service request and work orders) will be provided. Accela Deliverables:  Metrics review workshop  Organization-wide workshop  Common workflows Accela Responsibilities:  Provide timely and appropriate responses to Agency’s requests for information.  Interview staff in order to understand existing business processes.  Conduct workshops to capture the key decisions.  Conduct meetings via email, web conference, phone, and in person to gather and validate analysis input. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Make available the appropriate Agency key users and content experts to provide required information, participate in the configuration analysis and verify the accuracy of the documented workflows, input/output formats, and data elements.  Provide any existing business process documentation, including process flows; fee schedules; commonly used applications, reports and forms; and other relevant information.  Schedule participants and meeting locations for analysis activities. Acceptance Criteria:  Completion of workshops and provided common workflows. DELIVERABLE 4: TO-BE ANALYSIS SESSIONS – ASSETS AND SERVICE REQUEST In order to develop the content for the To-Be Analysis Document(s), Accela will work closely with designated Agency personnel and will conduct analysis sessions to capture the “to-be” required business processes. In conjunction with the Agency representatives, Accela will perform the following tasks:  Review and understand existing business processes intended for migration into Accela Automation (Accela Asset Management and Accela Service Request modules).  Assist the Agency in streamlining existing business processes for fit into Accela Automation.  Collect employee names and associated roles and identify user group setups.  Review the collected document intake requirements, forms, and data fields for each process.  Review the collected document output requirements (documents/letters/reports).  Review required preventative maintenance and/or condition assessment s for potential assets. 640 Statement of Work  2013 Accela Inc. Page 14 Accela’s Project Manager will coordinate and schedule the Analysis Sessions in conjunction with the Agency Project Manager and according to the agreed upon Project Plan. In terms of specific output, the following will be executed for this deliverable:  To-Be Analysis data gathering activities, including workshops, interviews, and web conferencing sessions. Accela Deliverables:  To-Be Analysis data gathering activities, including workshops, interviews, and web conferencing sessions o Two trips anticipated on-site for up to 8 days of analysis and configuration review. Accela Responsibilities:  Provide timely and appropriate responses to Agency’s requests for information.  Interview staff in order to understand existing business processes.  Conduct to-be analysis sessions to capture the required business processes to be automated within the system.  Conduct meetings via email, web conference, phone, and in person to gather and validate analysis input. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Make available the appropriate Agency key users and content experts to provide required information, participate in the configuration analysis and verify the accuracy of the documented workflows, input/output formats, and data elements.  Provide any existing business process documentation, including process flows; fee schedules; commonly used applications, reports and forms; and other relevant information.  Schedule participants and meeting locations for analysis activities. Acceptance Criteria:  Completion of To-Be Analysis Sessions for the Assets. DELIVERABLE 5: TO-BE ANALYSIS DOCUMENT(S) – ASSETS AND SERVICE REQUEST To-Be Analysis Document(s) will be developed by Accela based on the information gathered in Deliverable 4: To-Be Analysis Sessions – Assets. This document(s) will serve as the ‘blueprint’ for Department processes throughout the implementation project. Upon completion of the document(s), Accela will conduct a formal review with Agency for the purpose of approval and sign-off on the deliverable. In terms of specific output, the following will be executed for this deliverable:  To-Be Analysis Document(s) (Adobe PDF). Accela Deliverables:  To-Be Analysis Document Accela Responsibilities:  Provide timely and appropriate responses to Agency’s requests for information.  Interview staff as necessary in order to understand existing business processes.  Build selected prototypes to demonstrate proposed functionality.  Conduct meetings via email, web conference, phone, and in person to gather and validate analysis input. 641 Statement of Work  2013 Accela Inc. Page 15  Prepare and complete To-Be Analysis Document(s) capturing the Agency’s business processes to be included in the Solution Foundation.  Completion and successful demonstration of 2 prototypes to demonstrate proposed process functionality Agency Responsibilities:  Provide timely and appropriate responses to Accela’s requests for information.  Schedule participants and meeting locations for To-Be Analysis Document(s) review activities.  Review and provide feedback on To-Be Analysis Document(s). Acceptance Criteria:  Successful demonstration of prototypes.  Review To-Be Analysis Document(s) and validate that the content accurately reflects the business processes data that will be included in the Accela Automation Solution Foundation. STAGE 3 – SOLUTION FOUNDATION Accela will provide professional services to develop the Accela Automation Solution Foundation in accordance with requirements established and agreed upon during the execution of the tasks that comprise Stage 2 – To-Be Analysis. Accela will produce a detailed, technical Solution Foundation Document(s) that represents the entire foundation of the system, for each module. This document will be delivered for review with the completed solution. DELIVERABLE 6: ACCELA AUTOMATION SOLUTION FOUNDATION – ASSETS AND SERVICE REQUEST Accela will provide professional services to develop the Solution Foundation of the Accela Automation product in accordance with requirements established and documented in Deliverable 05: To-Be Analysis Document(s). In terms of specific output, the following will be executed for this deliverable:  Completed Configuration to support the To-Be Business Processes Accela Deliverables:  Completed Configuration  Webex to review results of configuration Accela Responsibilities:  Provide timely and appropriate responses to Agency’s requests for information.  Configure the foundational components as defined in the To-Be Analysis Document(s). Agency Responsibilities  Provide timely and appropriate responses to Accela’s requests for information.  Make available the appropriate Agency key users and content experts to participate in creating the system in an effort to learn about the system.  Work with Accela to verify that the system meets the foundational requirements documented in the To-Be Analysis Document(s).  The Agency will test the system for purposes of validating the configuration. Acceptance Criteria: Review and approve that the Accela Automation Solution Foundation meets the requirements documented in the approved To-Be Analysis Document(s). 642 Statement of Work  2013 Accela Inc. Page 16 STAGE 4 – BUILD The Build stage includes data conversions, development of interfaces, development of Accela Event Manager Scripts and custom report development. It comprises all of the additional critical activities outside of solution foundation that has been configured for the Agency. Similar to the Configuration Stage, it is critical that appropriate agency representatives are involved in each step of the process to ensure success. Data conversion of historic/legacy data from Agency systems is a critical activity for the success of this project. The Accela team is highly experienced in planning for and executing these activities and will work closely with Agency staff to ensure a successful transition of data. Specifically, the Accela team will work with Agency to understand the data sources, how they are used, where their data will be stored in Accela Automation and the quality of that data. Often multiple sources store and manage similar information and decisions need to be made about the authoritative source. It is also common to find that data sources have not had strong controls and the accuracy is questionable or there is missing data. There are techniques and tools that Accela may recommend to understand the current state of Agency data so that decisions can be made about data quality and what to convert. Upon completion of the data analysis, mapping of historical/legacy data sources may begin with Accela’s mapping tool and conversion iterations performed as outlined in the Project Plan. Accela provides release notes during these conversion tests to verify data is being transferred correctly (e.g., number of records and expected values in fields). Accela will lead the conversion effort and specifically assist in the following areas: data mapping, script development for conversion, assistance in data testing and validation, and with the planning and execution of the final data conversion. For conversions, it is expected and anticipated that the Agency will provide resources knowledgeable with the historical data to assist in the data migration/conversion effort. The required data mapping effort will be a conducted by Accela personnel with assistance from the Agency. Once the data mapping has been defined, Accela will ask that a representative of the Agency sign off on the data maps. Accela will be responsible for the data conversion programs to load data from the staging tables to the Accela Automation database. PLEASE REFER TO APPENDIX B FOR SPECIFIC ASSUMPTIONS AND PARAMETERS RELATED TO ACCELA ’S CONVERSION APPROACH. DELIVERABLE 7: HISTORICAL DATA CONVERSION ANALYSIS Upon receipt of Agency’s Landport data, Accela will create a Data Conversion Mapping Document detailing the data conversion process, mutually agreed upon requirements and mapping of Agency’s historical data into Accela Automation. In terms of specific output, the following will be executed for this deliverable:  Landport Historical Data Conversion Specifications Accela Deliverables:  Data conversion specification Accela Responsibilities:  Work with the Agency to define and document historical data elements that are required for the conversion.  Facilitate the data analysis and mapping process  Complete the Data Conversion Specifications Document. Agency Responsibilities:  Provide historical data in acceptable formats. 643 Statement of Work  2013 Accela Inc. Page 17  Provide subject matter experts on the data source to aid Accela in identifying key components of the historical data  Provide subject matter experts on the historical configuration to aid in the data mapping process  Review and sign-off on completed Data Conversion Specifications document. Acceptance Criteria:  The Historical Data Conversion Specifications document identifies historical data elements that will be converted into Accela Automation as well as document special consideration (ex. merging data sources, phasing, etc.) Acceptance Review Period:  Ten (5) business days total DELIVERABLE 8: HISTORICAL DATA CONVERSION DEVELOPMENT Upon Agency approval of the Historical Data Conversion Specifications document, (Deliverable 7), Accela will provide a program(s) to migrate appropriate historical data into Accela Automation. Upon receipt of the conversion from Accela, the Agency DBA will load the data into the Support Cloud environment for validation. In terms of specific output, the following will be executed for this deliverable:  Migrated historical data into Accela Automation Support Cloud database environment. Accela Deliverables:  Data conversion Accela Responsibilities:  Provide a program to migrate historical data into the Agency’s AA test database environment.  Each data conversion will include up to three (3) conversion loads for client testing o Load 1 will include Composition to Record Type Mappings, Addresses, Work Description, Summary Costs, Status, and Inspections o Load 2 will include Screen Data Mapped to ASI or ASIT and all other data in Load 1. o Load 3 will include all data in Load 2 plus any mapping adjustments.  Validate the successful completion of the migration of historical data into the Accela Support Cloud. Agency Responsibilities:  Providing the legacy data source in an accepted format  Assist in the execution of the data conversion program and provide access to environments as needed  Provide resources to validate the conversion statistics and the quality of the data converted into Accela Automation Acceptance Criteria:  Historical data has been converted to Accela Automation testing environment according to the Data Conversion Mapping document. Acceptance Review Period:  Ten (5) business days total 644 Statement of Work  2013 Accela Inc. Page 18 DELIVERABLE 9: EVENT MANAGEMENT SCRIPTING ASSISTANCE During the configuration analysis phase of the implementation project, Accela will identify opportunities to supplement the Accela Automation base functionality via Event Manager Script Engine (EMSE) script development. Accela will work with key Agency project stakeholders to identify the business rules/processes to be automated. Accela will work with Agency to identify desired EMSE functionality, and subsequently will help prioritize the scripting needs to determine which scripts will be developed by Accela, and which scripts can be developed by the Agency. The scripts developed by Accela can be used as models whereby agency staff can develop and modify additional EMSE scripts as needed. Accela will provide up to 16 hours of scripting assistance. Representative examples of business processes that could be automated by a script listed below. Note that the below list is an example list only and not a list of the actual script(s) that will be developed for the project.  Service request to work order script Prior to the development of a script, the Agency will approve a design specification document that will be created jointly by the Agency and Accela. The approved document will be used as a basis for determining completion and approval of the deliverable. In terms of specific output, the following will be executed for this deliverable:  EMSE script specifications for scripts to be developed by Accela (MS Excel/Word).  Demonstrated operability of scripts in staging/test environment per the design document specifications. Accela Deliverables:  EMSE script specifications for scripts to be developed by Accela (MS Excel/Word).  Demonstrated operability of scripts in staging/test environment per the design document specifications. Accela Responsibilities:  Work with Agency staff to identify potential uses of EMSE scripting.  Assist with development of list of desired EMSE functionality.  Aid the Agency in prioritizing which scripts will be developed by Accela.  Develop EMSE scripts based on the specifications.  Demonstrate functionality of scripts per specifications.  Provide 16 hours of Scripting Assistance. Agency Responsibilities:  Allocate the time for qualified business and technical experts for the script requirements sessions that are critical to the project success.  Identify resources that will learn EMSE scripting tolls and approaches for ongoing maintenance.  Prioritize desired EMSE functionality to determine which scripts Accela will develop.  Provide timely and appropriate responses to Accela’s request for information.  Verify the Event Script Specification meets the intended business requirement.  Allocate the time for qualified personnel to test the script for acceptance.  Ensure that the data populates successfully according to the script requirements document. Acceptance Criteria:  Review and acceptance of design document with written sign-off from the Agency.  Demonstrate a developed script within the system. 645 Statement of Work  2013 Accela Inc. Page 19 Reports Reports are defined as anything that can be printed from the system, including but not limited to, reports, forms, documents, notices, and letters that the Agency wishes to print as identified during configuration analysis. The Configuration Document will define the reports and documents that are required by the Agency to effectively use Accela Automation. These reports will be broken down by level of effort and identified in the configuration document. It is expected that, after the appropriate training on the database and the selected report writing tool is completed, Agency personnel will be able to handle additional and future report requirements. Reports are classified by level of effort: high, medium, and low. High is defined as a report containing significant calculation and/or extensive detail and number of fields – for example a financial statistical report or complex permit. The majority of reports require a ‘medium’ level of effort, which is defined as a report displaying non-calculated and minimal calculated data fields. Reports with a low level of effort are typically letters or notices that contain contact information and basic application data. These reports can be developed using the integral Accela Report Writer included with Accela Automation or Crystal Reports XI Server at the Agency’s discretion. These custom reports, whether developed with Accela Report Writer or Crystal Reports, will be deployed in the Report Manager for use within Accela Automation. DELIVERABLE 10: REPORT SPECIFICATIONS Accela will develop documents/letters/reports from those identified by the Agency as required for the new system. Accela and Agency have agreed that Accela will develop reports based on the following breakdown:  5 of Medium Complexity  5 of Low Complexity Prior to the development of a report the Agency will approve report design specification documents that will be created jointly by the Agency and Accela. The approved documents will be used as a basis for determining completion and approval of the reports. Development of each report cannot begin until agreement on each specification is complete. A proven strategy that combines the use of the Accela Automation Quick Queries, custom reports developed by Accela that include run-time parameters to allow similar reports to be combined, and the development of other reports by the Agency after training, can ensure that all required reporting requirements are met. In terms of specific output, the following will be executed for this deliverable:  List of identified reports that Accela will develop  Report Specifications Documents for each of the identified reports Accela Deliverables:  List of identified reports that Accela will develop  Report Specifications Documents for each of the identified reports Accela Responsibilities:  Assist in determining level of effort for reports to assist with prioritization.  Develop report specifications. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate key users and content experts to participate in the report specification. 646 Statement of Work  2013 Accela Inc. Page 20  Provide information and data in the formats specified by Accela that will be needed for agreement on the Deliverable. Acceptance Criteria:  Agreement on prioritized list of reports that will be developed by Accela.  Review and approval of individual Report Specifications documents. The Agency will not unreasonably withhold acceptance if the Agency requests changes to the reports specifications after the initial signoff of the specification by the Agency.  Agency will have 5 business days to review the Report Specification Documents. If no changes or comments are requested within the 10 days, the Report Specification Documents are considered approved by the Agency. DELIVERABLE 11: REPORT DEVELOPMENT Accela will develop custom documents/letters/reports per the specifications developed and approved in Deliverable 10, Report Development. Changes to the report specifications after approval can negatively impact project progress and the overall schedule. Therefore, changes to the report specifications after approval requires an analysis by Accela to determine the level of effort required, and if a change order would be required to complete the work. In terms of specific output, the following will be executed for this deliverable:  A total of 10 documents/letters/custom reports per the Report Specification Documents Accela Deliverables:  A total of 10 documents/letters/custom reports per the Report Specification Documents Accela Responsibilities:  A total of 10 documents/letters/custom reports per the Report Specification Documents  Provide timely and appropriate responses to Agency’s request for information.  Develop reports per specifications.  Assist in the validation of the reports in test environment. Acceptance Criteria:  Confirmation of report accuracy in test environment per Report Specifications. DELIVERABLE 12: ACCELA GIS CONFIGURATION Accela will install and configure Accela GIS to link and leverage existing Agency GIS information, including assistance with establishing the map service to be used in conjunction with Accela GIS. The following are the main objectives being pursued through the implementation of the Accela GIS:  Auto-populate spatial attributes for a property in forms up to 20 fields from GIS to Automation for 5 assets. During GIS installation, Accela’s technical staff will work with Agency IT staff to ensure that the components for hardware, software, database, network, and Internet are in place for the Accela GIS test and production environments. Accela technical staff will validate the proper installation and configuration of the Accela GIS environment. In terms of specific output, the following will be executed for this deliverable:  Accela GIS installed on Agency server(s).  Demonstration of operational system. 647 Statement of Work  2013 Accela Inc. Page 21  Up to 20 field Attribute Mapping(s)  5 assets Accela Deliverables:  Accela GIS installed on Agency server(s).  Demonstration of operational system.  Up to 20 field Attribute Mapping(s) for 5 assets Accela Responsibilities:  Install Accela software and perform quality assurance checks on the configuration and performance based on acceptance criteria mutually developed by Accela and the Agency.  Demonstrate that the Accela GIS applications are operational in the Agency computing environment thus communicating with the Accela Automation system. Agency Responsibilities:  Arrange for the availability of appropriate staff for the system installation, setup, testing, and quality assurance throughout the setup process.  Order and procure necessary hardware, non-Accela systems software, and networking infrastructure as specified by Accela.  Provide people and physical resources based on the dates outlined in the project schedule.  Prepare the hardware, software, and network in accordance with the specifications provided by Accela.  Provide Accela with network access for remote installation and testing.  Provide information and data in the formats specified by Accela that will be needed for the GIS implementation. Acceptance Criteria:  Demonstration of operating Accela GIS in test environment. DELIVERABLE 13: ACCELA MOBILE OFFICE CONFIGURATION Accela will configure the Accela Mobile Office application. As part of this deliverable Accela will perform the configuration tasks required to ensure Accela Mobile Office interfaces with Accela Automation in both a test and production environment. Using Accela Mobile Office, work orders can be executed in the field: Analysis activities with the Agency will result in a Mobile Office Configuration Specifications Document. Subsequently, Accela’s staff will extend base configuration of Accela Mobile Office per the Mobile Office Configuration Specifications Document. In terms of specific output, the following will be executed for this deliverable:  Accela Mobile Office Configuration Specifications Document (MS Word)  Demonstration of operational system per Accela Mobile Office Configuration Specifications document Accela Deliverable:  Accela Mobile Office Configuration Specifications Document (MS Word)  Demonstration of operational system per Accela Mobile Office Configuration Specifications document Accela Responsibilities:  Create configuration specifications for Accela Mobile Office based on analysis with the Agency. 648 Statement of Work  2013 Accela Inc. Page 22  Configure Accela Mobile Office based on approved specifications document off-site. Acceptance Criteria:  The base configuration of Accela Mobile Office in the Test environment is configured as documented in the Accela Mobile Office Configuration Specifications document. Acceptance Review Period:  Ten (5) business days total DELIVERABLE 14: V360 USER EXPERIENCE V360 User Experience is comprised of the fine-tuning of the User Interface (“look and feel”) of the system, usability and security. This portion is completed prior to User Acceptance Testing to provide a more refined view of the system and assistance with system acceptance for new users. Accela will use the completed configuration and standard, best practice V360 User Interface as a starting point for analysis and documentation of desired look and feel of Accela Automation V360 user interface. In conjunction with the Agency representatives, Accela will perform the following tasks:  Review and update the required portlets for each major user group.  Review and update the required fields, field order and field names of each major portlet.  Provide recommendations and seek input on required Quick Queries in order to define a default list.  Provide recommendations and seek input on required Smart Charts (Dashboards) in order to define a default list. Accela will use the V360 User Console configuration document template, and the appropriate content within that document to capture the Agency’s desired V360 User Experience to be configured. Accela’s Project Manager will coordinate the compilation of the information collected during the Analysis into the document, including detailed settings related to the following topics:  User Consoles  Form Filters  ASI Form Layout  APO Template Form Layout  Quick Queries  Smart Charts  My Navigation  Go To Menu’s  Data Filters  Security The Project Team, consisting of representatives from both Accela and the Agency, will conduct a formal review of the document for the purpose of approval and sign-off on the deliverable. Accela will configure the application to meet the requirements of the document upon approval In terms of specific output, the following will be executed for this deliverable:  Provide 2 days of Workshops and assistance in the setup of V360 User Interface Accela Responsibilities:  Provide 2 days of Workshops and assistance to the Agency. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in the user experience analysis and verify the accuracy of the documented user experience elements. 649 Statement of Work  2013 Accela Inc. Page 23  Schedule participants and meeting locations for analysis activities. Acceptance Criteria:  Provide 2 days of Workshops and assistance to the Agency. STAGE 5 – READINESS DELIVERABLE 15: ADMINISTRATIVE AND TECHNICAL TRAINING Accela will provide training for Agency staff that focuses on the administration, maintenance, and augmentation of its Accela Automation configuration. Our aim at Accela is to educate Agency resources on all aspects of Accela Automation in an effort to ensure the Agency is self-sufficient. This allows the Agency to best react to changing requirements and ongoing maintenance, which can allow the Agency to be reactive and significantly reduce system maintenance costs over time. In addition to a comprehensive administrator training course that spans three days, Accela will also train Agency users on the administration and use of the system. Specifically, the following courses can be selected from the twenty-three days of training being provided to the agency to the Agency. (NOTE – This is a list of all Administrative Training and the agency can choose at their discretion which training is required). At a Minimum the follow training sessions must be delivered to the agency Three-Day Accela Automation Administrator, One-day EMSE, and One-day Report Workshop. The total of required Administrative training courses is 5 days.  Accela Automation Administrator Training,  Accela Mobile Office Training,  Accela GIS Training. In terms of specific output, the following will be executed for this deliverable:  One-day Accela Overview Training course,  Three-day Accela Automation Administrator Training course,  Half-day (4 hours) Mobile Office Administrator Training course,  Half-day (4 hours) Accela GIS Technical Training course Accela Responsibilities:  Coordinate with the Agency to define training schedule and logistics.  Deliver training per the specific requirements listed above. Agency Responsibilities:  Select and prepare the power-users who will be participating in the training and subsequently training end users.  Arrange the time and qualified people for the training who are critical to the project success.  Provide suitable Agency facilities to accommodate various training classes.  Ensure that users are proficient in using PC’s in a Windows environment as a prerequisite for the course.  Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the course. Acceptance Criteria:  Execution of 6 days of listed training courses, the agency has 5 required days and 1 floating day that can be used at the discretion of the agency. 650 Statement of Work  2013 Accela Inc. Page 24 DELIVERABLE 16: USER ACCEPTANCE TESTING (UAT) ASSETS This deliverable is comprised of the assistance Accela will provide to allow the Agency to accept that the solution meets the requirements as documented in all the deliverables. Accela will assist the Agency in the testing and validation of the solution and its readiness to be migrated to production for active use and will assist in transferring the solution and any required data from Support to Production. Accela will provide of support for training, oversight, answering questions and addressing issues discovered in User Acceptance Testing. It should be noted that it is critical that the Agency devote ample time and resources to his effort to ensure that the system is operating per signed specifications and ready for the move to production. The testing effort will require a significant time investment by the Agency, and coordination of resources is critical. At this point in the implementation process, the Agency should test individual components of functionality of the solution (i.e., functional and/or unit testing), and also test to ensure that the interrelated parts of the Accela Automation solution are operating properly (i.e., integration testing). Accela will provide assistance to the Agency as needed by providing User Acceptance Testing (UAT) support and facilitating completion of UAT. Accela will address and rectify issues discovered during the UAT process as Agency staff executes testing activities. Accela will work with the Agency to develop a test plan and deliver sample test scripts, as well as an issue log to track the progress of testing. It should be noted that Accela will plan for a total of 1 month to complete this deliverable. If the Agency does not devote adequate time and staffing to UAT in order to completely test the solution, Accela may opt to postpone go-live at the Agency’s expense. Accela will work diligently with Agency to ensure this does not occur and provide several opportunities for the Agency to add additional staff and time to this effort before recommending a postponement or delay. In terms of specific output, the following will be executed for this deliverable:  Resolution of configuration issues resulting from Agency End User Testing.  Fully-tested system that is ready to move to a production environment. Accela Deliverables:  Resolution of configuration issues resulting from Agency End User Testing.  Fully-tested system that is ready to move to a production environment. Accela Responsibilities:  Provide recommendations on testing strategy and best practices.  Lead the Agency in up to 1 month of User Acceptance testing effort and the validation of the system configuration and its readiness to be migrated to production for active use.  Resolution of issues as a result of User Acceptance Testing activities. Agency Responsibilities:  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency.  Develop the User Acceptance test scripts.  Utilize the use cases documented in each Configuration Document Deliverable as the basis for the acceptance of this Deliverable. 651 Statement of Work  2013 Accela Inc. Page 25 Acceptance Criteria: Completion of up to 1.5 weeks of UAT Support or 60 hours DELIVERABLE 17: DAILY USER TRAINING This Deliverable includes the Delivery by Accela to Agency of 6 Days of the Daily User Training course (3 days onsite). Accela best practices have proven that class sizes no larger than 14 participants are more successful with students who meet the pre-requisites of the course. The Accela Trainer has the right to modify the class size to ensure successful instruction with Agency agreement. End User Training should be coupled with the Agency delivering supplementary user training to its staff using the core Use Cases documented in each System Configuration Document. Accela recommends that Agency adopt the “80/20 rule” for training, focusing the majority of their training on the 80% of what the Agency normally does operationally. The recommended supplementary training conducted by the Agency can utilize business experts from each area to train on all aspects of their configuration. Accela will deliver current training documentation in a format that can be used to customize the documentation. Documents delivered by Accela to the Agency will be valid for the release that the Agency is trained. Documents delivered by Accela may not be shared with any other agency or Company per the Non-Disclosure Agreement. In terms of specific output, the following will be executed for this deliverable:  5 Days of Daily User Training. Accela Deliverables:  Up to one week of training Accela Responsibilities:  Coordinate with the Agency to define training schedule and logistics.  Provide 5 days of Daily User Training. Agency Responsibilities:  Select and prepare the power-users who will be participating in the training and subsequently training end users.  Arrange the time and qualified people for the training who are critical to the project success.  Provide suitable Agency facilities to accommodate various training classes.  Ensure that users are proficient in using PC’s in a Windows environment as a prerequisite for the course.  Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the course.  Develop any specific custom training material to support unique workflows. Acceptance Criteria:  Execution of 6 days of the End User Training course to the Agency. STAGE 6 - DEPLOY DELIVERABLE 18: PRODUCTION SUPPORT – ASSETS Production date is defined as the official date in which Accela Automation moves from the test environment to production for daily Agency usage. This date will be agreed to by both Accela and the Agency at project inception. It may be altered only by change order agreed to by both parties. In the weeks prior to moving to Production, Accela will 652 Statement of Work  2013 Accela Inc. Page 26 assist in final data conversions, system validation, staff preparation assistance and training, and coordination of deployment. In terms of specific output, the following will be executed for this deliverable:  Deployment support prior to moving to Production.  Accela Automation used in production environment for Agency daily use. Accela Deliverables:  Deployment support prior to moving to Production.  Accela Automation used in production environment for Agency daily use. Accela Responsibilities:  Provide on-site resources to support the move to Production effort.  With assistance from the Agency, lead the effort to transfer the system configuration and any required data from Support to Production.  Assist in the development of a Pre-Production checklist that details the critical tasks that must be accomplished prior to moving to Production. Agency Responsibilities:  Provide technical and functional user support for pre and post Production Planning, execution, and monitoring.  Provide timely and appropriate responses to Accela’s request for information.  Assist in the development of a Pre-Production checklist that details the critical tasks that must be accomplished prior to moving to Production.  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency. Acceptance Criteria:  Deployment support prior to moving to Production.  Production system is first used by the Agency for daily use. DELIVERABLE 19: POST DEPLOYMENT SUPPORT AND TRANSITION TO CRC This deliverable is comprised of the post- Production support assistance that Accela will provide to address issues and provide consultative advice immediately following the move to Production for daily use. Accela will provide support for 1 week immediately following deployment (go-live) of phase 1. At the end of the support period, a formal meeting will be scheduled with the Agency, Accela Services Team, and Accela CRC for the purpose of transitioning support of the Agency to Accela CRC. Accela will work with the Agency to identify and address issues identified during this period using a Post Production Issues List. This list will be comprised of issues related to the defined deliverables listed in this SOW, which will be addressed by Accela, as well as any other issues which will be addressed by the Agency. Examples of issues the Agency is responsible for include training issues, functional changes beyond the scope of this Statement of Work, cosmetic changes, and procedures related to the use of Accela Automation. Specifically, Accela will not be developing or creating additional reports, conversions, records types and workflow processes that were not included in the scope of this project. In terms of specific output, the following will be executed for this deliverable: 653 Statement of Work  2013 Accela Inc. Page 27  Transition of Agency from Services team to Customer Resource Center for ongoing support. Accela Deliverables:  Transition of Agency from Services team to Customer Resource Center for ongoing support. Accela Responsibilities:  Provide post-production support for Accela developed configuration and components.  Assist with the identification of issues for the Post Production Issues List.  Assist with issues that may arise related to the deliverables in this SOW.  Transfer ongoing support of the client and to the CRC to address any post Production issues that require remediation. Agency Responsibilities:  Provide technical and functional user support for post-production support and monitoring.  Develop and maintain a Post Production Issues List.  Provide timely and appropriate responses to Accela’s request for information.  Make available the appropriate Agency key users and content experts to participate in user acceptance testing as defined and managed by Agency. Acceptance Criteria:  Execution of 1 weeks of post-Production support phase 1.  Official transfer from the Accela Services project team to the Customer Resource Center (CRC). PROJECT RESOURCES AND LOCATION OF WORK WORK LOCATION Services contracted under this SOW may be performed remotely and/or at the Agency’s on-site facilities as deemed appropriate and reasonable for the successful completion of the Services detailed herein. AGENCY RESOURCES Agency must fill the appropriate roles with the appropriate personnel to work together with the Accela Engagement Team for these Services and that Agency will make available additional resources as needed for the Services to be successful. Agency roles can be filled by the same person. In addition, Agency will provide all necessary technical resources to make appropriate modifications within any Agency systems wishing to integrate with any Accela systems. These resources must be proficient in Agency coding/development environment and tools, to make the required changes to their software to enable integration and must be available during the timeframe of these Services. Agency roles include Sponsor, Project Manager, Technology Manager, and Business Lead(s) for each Division/department being implemented, Super User trainers, and others as appropriate. Agency Resources Description Project Sponsor Responsibilities include:  Ultimate responsibility for the success of the project,  Creating an environment that promotes project buy-in,  Driving the project through all levels of the agency, 654 Statement of Work  2013 Accela Inc. Page 28  High-level oversight throughout the duration of the project,  Serving as the primary escalation point to address project issues in a timely manner. Project Manager Responsibilities include:  Overall administration, coordination, communication, and decision- making associated with the implementation;  Planning, scheduling, coordinating and tracking the implementation with Accela and across departments within the agency;  Ensuring that the project team stays focused, tasks are completed on schedule, and that the project stays on track. Division/Departmental Busines s Leads A user representative for each affected department must be appointed to facilitate analysis and configuration and serve as a decision-making entity for that group. These critical appointments may well determine the success of the implementation for their respective areas. Responsibilities include:  Attending requirements workshop sessions;  Willing and able to gather data and make decisions about business processes;  Assist in the creation of specifications for reports, interfaces & conversions  Review and test the system configuration;  Participating in the implementation of the Accela Automation solution. Division/Departmental Subject Matter Expert (SME) Responsibilities include:  Being trained on the Accela Automation system at a System Administration level;  Being fully engaged in the Business Analysis and system configuration activities;  Assist internal efforts towards the creation of reports, interfaces & conversions;  Assist in the review and testing of the system configuration;  Actively participate in the full implementation of the Accela Automation solution. Technical Lead Responsibilities include:  Primary responsibility for the technical environment during the software implementation;  Ensure that servers, databases, network, desktops, printers, are available for system implementation and meet minimum standards;  Work with Accela technical personnel during implementation;  Maintain test and production databases;  Perform day-to-day maintenance of the system and install maintenance releases; 655 Statement of Work  2013 Accela Inc. Page 29  Act as the primary technical resource for troubleshooting problems;  ·Establish and maintain backup, archival, and other customary maintenance and housekeeping activities. ACCELA RESOURCES Accela will assign key Professional Services resources for this engagement with Agency. These individuals are well versed in the Accela Automation application, and are well qualified to lead this effort. Accela’s Project Manager shall assume full responsibility for the coordination of this team and its interaction with key Agency resources assigned to the effort. The main roles are as follows: Accela Resources Description Project Executive The Project Executive oversees the project’s progress/direction and works with the Project Manager to ensure efficiency, consistency and quality in delivery of Accela implementations. The Project Executive actively participates in a project director/executive role. The Project Executive will meet with Agency Executives monthly or upon request throughout the duration of the project. Project Manager The Accela Project Manager is responsible for the overall project management and works directly with the client throughout all aspects of Accela implementations: from the initial scoping, planning, staffing to delivery. The Project Manager undertakes the project administration tasks including:  Project plan management,  Change order management,  Issue log management and escalation,  Status reporting,  Project workspace management,  Resources management,  Work plan management,  Meetings management,  Project review with Project Executive. In addition, the Project Manager will actively participate in leading the System Configuration Analysis sessions and will be responsible for the creation of the System Configuration Document. Senior Implementation Consultant The Senior Implementation Consultant assigned to the project will have major experience in the business process as well as the product functionality and is responsible for:  Business analysis activities: Mapping the client’s business processes and requirements to the functionality of Accela’s products and the creation of solution design,  Leading system configuration activities,  Providing training/mentoring to agency staff, 656 Statement of Work  2013 Accela Inc. Page 30  Recommend industry best practices to agency to enhance business processes,  Guide agency on how best to configure the system based on past experiences and software expertise. Implementation Consultant Implementation Consultant resources support the project and typically focus on the flowing tasks.  The configuration of the system to match the System Configuration document.  Build activities within the project, such as conversion data mapping, creation of reports and interface specification. Technical Consultant Accela Technical Consultants are involved in all areas that require knowledge of server-side considerations and Accela add-on products such as:  Application installation and setup (Accela Automation, Accela GIS, Accela Wireless, and Accela Citizen Access),  Report definition and creation,  Event Manager Script definition and programming,  Database Conversions and data mapping assistance,  Interface specifications and development. Training Consultant Training Consultants are responsible for Accela Training classes with assistance from Implementation consultants, depending on the nature of the specific project. 657 Statement of Work  2013 Accela Inc. Page 31 PAYMENT TERMS PAYMENT SCHEDULE: Accela will perform the Services on a monthly payment basis based on: the nature and scope of the Services and associated Deliverables outlined herein, the expected staffing requirements, project schedule, Accela’s and Customer’s roles and responsibilities and the other assumptions set forth in this SOW. Accela’s total price to perform the Services and provide the Deliverables described is $158,400.00 exclusive of taxes and expenses. The pricing is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. Invoices will be sent on the monthly anniversary of the contract signing until the contracted amount has been met. EXPENSES: Actual amounts of any reasonable and customary travel expenses incurred during the performance of services under this SOW will be billed to Agency, according to Accela expense policy. Accela will bill Customer for actual expenses incurred for travel and lodging/living, as well as other approved out-of-pocket expenses (such as mileage, parking, tolls and telecommunications charges). Accela will work with Customer to manage and control its expenses in Payment Amount Payment Date Progress Payment 1 $12,320.00 Upon Contract Signing Progress Payment 2 $14,080.00 1 Month after kickoff Progress Payment 3 $14,080.00 2 Months after kick-off Progress Payment 4 $14,080.00 3 Months after kick-off Progress Payment 5 $14,080.00 4 Months after kick-off Progress Payment 6 $14,080.00 5 Months after kick-off Progress Payment 7 $14,080.00 6 Months after kick-off Progress Payment 8 $14,080.00 7 Months after kick-off Progress Payment 9 $12,320.00 Upon Project Completion Sub-Total Services $123,200.00 Payment Amount Payment Date Project Management Payment 1 $3,911.12 1 Month after kickoff Project Management Payment 2 $3,911.11 2 Month after kickoff Project Management Payment 3 $3,911.11 3 Months after kick-off Project Management Payment 4 $3,911.11 4 Months after kick-off Project Management Payment 5 $3,911.11 5 Months after kick-off Project Management Payment 6 $3,911.11 6 Months after kick-off Project Management Payment 7 $3,911.11 7 Months after kick-off Project Management Payment 8 $3,911.11 8 Months after kick-off Project Management Payment 9 $3,911.11 Upon Project Completion Sub-Total Project Management $35,200.00 TOTAL $158,400.00 658 Statement of Work  2013 Accela Inc. Page 32 accordance with Accela’s global travel policy guidelines and will not incur expenses in excess of the initial contracted budget below without Customer’s prior written consent. Expense receipts will accompany invoices. Total estimated expenses are based on past Accela engagement experience. The assumption is that there will only need to be 10 onsite trips at an estimated travel expense budget not to exceed $20,000.00. Should the customer require more onsite trips than the assumption above, a Change Order will be required prior to additional travel commencing to cover the cost of those additional trips. CONTRACT SUM: The total amount payable under this Agreement is therefore up to a maximum of $178,400.00 including travel expenses. The estimated fees for this SOW are predicated on the timely completion of project milestones. However, should completion of milestones slip due to actions of Agency, and should this slippage result in material effort to Accela in excess of the hours provided for in this document, Accela will produce a change order at a rate of $158/hr. for additional hours in support of the scope and deliverables contained herein. Any change order will need to be approved by both Agency and Accela. ACCEPTANCE The Services contracted for in this Statement of Work will be considered Accepted when all Deliverables defined in the Work Description Section have been accepted by Agency as defined for each Deliverable. Additionally, transition to Accela’s Customer Service Center, CRC has been completed. The live system has been handed over to the CRC and the transfer of knowledge from the Project Team to the CRC has also been completed. All training has concluded and project documentation has been handed over to the CRC. TERMS The pricing and terms of this proposal are valid until June 30, 2014. If this Statement of Work is accepted after this date all pricing and terms may not be valid. 659 Statement of Work  2013 Accela Inc. Page 33 APPENDIX A - ACCELA IMPLEMENTATION METHODOLOGY Accela will deliver its Services to the Agency by employing the methodology detailed in this section. This is a proven methodology that guides the project from inception to deployment, thereby increasing the chances of successfully implementing Accela software products. Project delivery through execution of this Implementation Life Cycle is described below. IMPLEMENTATION LIFE CYCLE Thorough execution of these six stages ensures that Accela customers receive high-quality services throughout the project engagement. Figure 1 - Accela Methodology As illustrated in the figure above, the stages of project delivery flow in linear direction, although many tasks run in parallel as appropriate to avoid unnecessary project delays. Each stage has pre-defined objectives, tasks and associated deliverables. Depending on the exact scope of the project, a full complement or subset of all available deliverables will be delivered through the services defined for the project. Employing this deliverables-based approach ensures that Accela and the Agency understand the composition and ‘downstream’ impact of each project deliverable to ensure the project is delivered with quality and in a timely manner. INITIATION Initiation represents the first stage in the lifecycle. During the Initiation stage, project contracts and the SOW are finalized, project scope and objectives are reviewed, and project planning activities and deliverables are completed. In terms of specific deliverables, common output from the Initiation Phase is as follows:  Project Charter,  Baseline Project Plan,  Project Status Report Template,  Project Sharepoint Site pre-loaded with baseline documentation,  Project Initiation Meeting. ANALYSIS Analysis is the second stage in the lifecycle. During the Analysis stage, Accela reviews existing agency documentation, interviews agency staff, and conducts workshops to understand the “To-Be” vision of the Agency that can be executed with the aid of Accela Automation. It is during this Phase that Accela gains a deeper understanding of Agency processes and business rules; simultaneously, the Agency begins to gain a deeper understanding of the methodology and Accela Automation capabilities. A key output of this Phase is the To-Be Analysis Document(s) which serve as the ‘foundation’ for configuration of Accela Automation to support germane elements of the Agency “To-Be” vision. Supplementing the To-Be Analysis Document(s) are all other configuration specifications documents related to data conversion, interfaces, reports, and event scripts. SOLUTION FOUNDATION Solution Foundation is the third stage in the lifecycle. It begins upon completion of Stage 2 and should be completed prior to the next stage, Build. During the Solution Foundation stage, Accela Automation will be 660 Statement of Work  2013 Accela Inc. Page 34 built to match the to-be processes agreed to in the Analysis stage. Essential to this effort is the configuration of the Record (Case, Application, Permit, Work Order, etc) types that were agreed to during the Analysis phase. Configuration of in-scope record types is comprised of, but not limited to:  User-defined fields (Application-Specific Information and Task-Specific Information),  Workflows and statuses,  Fee structures and rules,  Inspection data. BUILD Build serves as the fourth stage in the lifecycle, and execution of this stage overlaps Configuration, but ends after Configuration is complete. During the Build stage, all defined elements during the Analysis stage beyond the Solution Foundation will be implemented. This includes conversions, event scripts, interfaces and reports. In terms of specific deliverables, common output from the Build Phase is as follows:  Event Script Development,  Report Specifications and Development,  Data Conversion Specifications and Development,  Interface Specifications and Development. READINESS Readiness is the fifth stage in the lifecycle. During the Readiness stage Accela Automation is fully tested, errors are identified, documented and corrected. Additionally, the solution is prepared for deployment. In addition, system administrators and end users are trained so that all appropriate agency staff members are prepared to use and maintain the software once the move to production occurs. In terms of specific deliverables, common output from the Readiness Phase is as follows:  User Acceptance Testing,  End-User Training. DEPLOY Deploy is the sixth and final stage in the lifecycle. During the Deploy stage the applications are moved to production; all requisite pre-production activities are identified, tracked and completed, and post-production analysis and review is completed. Upon moving to production, the Accela Automation applications are transitioned to the Accela Customer Resource Center (‘CRC”) for ongoing support. A formal transition will occur between the Services team and the CRC that instructs the agency on available communication channels (telephone, email, and online tracking system) and use of the Accela knowledge base. Lastly, all documented issues or enhancement requests will be transitioned from the Services team to the Customer Resource Center. In terms of specific deliverables, common output from the Deploy Phase is as follows:  Pre-Production Checklist Development, Tracking and Execution,  Move to Production,  Post Production Analysis,  Formal Transition to the CRC for Ongoing Support 661 Statement of Work  2013 Accela Inc. Page 35 APPENDIX B – DATA CONVERSION ASSUMPTIONS The following information provides detail related to the scope of Accela’s data conversion offerings. Due to the inherent complexity of conversion activities, it is critical to address and understand common questions and misconceptions. Any conversion activity or requirement not included in this section is considered out of scope, and may be addressed through a change order for Accela services. GENERAL INFORMATION AND REQUIREMENTS FOR HISTORICAL CONVERSIONS - The standard data conversion includes the conversion of transactional data to the Accela Automation database when a configured destination exists. In the event there is no destination for legacy transactional data then it will be required to be converted as best fits into another area of the configuration or excluded from the conversion effort. - Accela will perform unit testing of the conversion program including spot checks of the data within Accela Automation in order to identify if data corruption issues exist. Extensive quality assurance of legacy/historical data by the agency is required in order to ensure accurate transfer of data. - A completed, signed off, Solution Foundation must be available before Accela will begin the data conversion mapping effort. DATA CONVERSION ASSUMPTIONS - “As-Is” Approach: Conversion of transactional tables, Address/Parcel/Owner (APO) data, Professional License data is executed “As-is” into Accela Automation. “As-is” means that the data will be transformed as mapped to existing configuration elements in Accela Automation. The conversion process will not create configuration data or alter the mapped data when processed into Accela Automation. Additionally this means if invalid, inaccurate, or incomplete data is provided, it will be loaded into Accela Automation “As-Is”. All data cleanup must occur prior to execution into Accela Automation. - Accela Data Conversion Tools: Data will be mapped and converted utilizing Accela’s Extract Translate and Load (“ETL”) toolset. This will assist to ensure the accuracy of the mapping. The data mapping tool ensures that the legacy source to Accela Automation solution is accurate and prevents data from failing to convert, while the execution tool can be used to consistently run conversion process and track statistics. - Acceptable Data Formats For Historical Conversion: It is expected that the Conversion Source Data be provided in an Oracle 10g/11g or Microsoft SQL Server 2000/2005/2008 database format. In the event that the source is not in an acceptable format, Accela will provide recommendations for transposing the data in the proper format. - Acceptable Data Formats For Reference Conversion: It is expected that the Conversion Source Data be provided in Oracle 10g/11g, Microsoft SQL Server 2000/2005/2008, or pipe delimited flat file format. In the event that the source is not in an acceptable format, Accela will provide recommendations for transposing the data in the proper format. - Documents: Historical/Legacy data conversion DOES NOT include the conversion of attached documents into Accela Document Services (“ADS”) in Accela Automation. 662 Statement of Work  2013 Accela Inc. Page 36 APPENDIX C – DELIVERABLES ACCEPTANCE FORM Date: Agency Name: Approving Agency Manager: Accela Manager: Project Name / Code: Contract / Agreement #: Agency agrees that Accela has successfully completed the following Deliverables: Deliverable # Source / Reference Details Service Agreement Agency agrees that Accela has successfully completed the Deliverables described above in accordance with the terms of the related Contract/Agreement. Agency Name Signature Title Date Sign and fax this document to: Accela, Inc. YOUR NAME YOUR TITLE Tel: Fax: Email this document as an attachment to: YOUR EMAIL OR Please acknowledge acceptance by: A B APPROVALS: 663 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report REPORT 18-0717 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 REQUEST TO REMOVE DOWNTOWN HERMOSA AVENUE CROSSWALK TREATMENTS FROM CURRENT CONTRACT WITH ALL AMERICAN ASPHALT AND AUTHORIZE STAFF TO RE-ISSUE SEPARATE BID FOR CROSSWALKS UNDER CAPITAL IMPROVEMENT PROJECT (CIP) 16-174 STREET IMPROVEMENTS (Public Works Director Glen W.C. Kau) Recommended Action: Staff recommends that the City Council: 1.Authorize staff to issue a change order for the deletion of the Duratherm and Decomark line items from the contract with All American Asphalt for CIP 16-174 Hermosa Avenue Resurfacing Improvements Contract; 2.Authorize staff to re-solicit bids to supply and install the Decomark and Duratherm crosswalks for Hermosa Avenue under a separate contract; and 3.Reaffirm the previously selected color palette or select an alternate combination of colors based on the availability of chip samples of the Duratherm material. Executive Summary: This item recommends the deletion of the crosswalk treatment bid items from the contract with All American Asphalt and to re-issue these items as a separate bid item for supply and installation.The recommendation comes after changes to the design were approved by Council in June 2018 and staff subsequently received a quote from the current contractor,under a non-competitive bid scenario,that is significantly higher than originally anticipated.Since this work is to be performed by a sub-contractor,staff believes that re-issuing the bid under a competitive scenario will likely result in lower costs. Background: At the October 10,2017 City Council Meeting,Council provided direction to agendize a discussion of the pedestrian scramble located at the intersection of Hermosa Avenue and Pier Avenue and the synchronization of signals along Hermosa Avenue between 11th Street and 14th Street. On January 23,2018,Staff provided a briefing to City Council for the potential concerns regarding City of Hermosa Beach Printed on 4/3/2024Page 1 of 5 powered by Legistar™664 Staff Report REPORT 18-0717 On January 23,2018,Staff provided a briefing to City Council for the potential concerns regarding pedestrian crossing/safety issues,where the Duratherm product was recommended to enhance delineation of the crosswalks on Hermosa Avenue between 10th Street and 14th Street. On February 13,2018,Council recommended retaining the all way walk/diagonal crossing at the Pier Avenue -Hermosa Avenue intersection,but to add a creative/artistic design to the intersection pavement that also marks the all way walk/diagonal crossing (and other downtown intersections)and warns drivers to proceed with caution as they proceed through the intersection. The Downtown subcommittee provided guidance to staff during the April meeting for the patterns and colors to present to City Council.Additionally,the installation of a Decomark City seal in the center of the Pier Avenue and Hermosa Avenue Intersection was considered. On May 22,2018,staff recommended that Council select patterns and colors for the Duratherm Crosswalks from options presented at the meeting,but Council opted to continue this item to a later date determined by staff for a presentation of additional Duratherm designs.At the same meeting, Council awarded the construction agreement to All American Asphalt for the construction of CIP 16- 174 - Street Improvements at Various Locations - Hermosa Avenue. At the June 12,2018 Council meeting,Council selected the Winds of Change Duratherm option for the Hermosa Avenue Pier Avenue intersection which incorporates a modified version of the current Hb logo across the entire intersection in the Ashlar pattern (Attachment 1)in a sand and yellow color palette.The decorative crosswalks at 10th,11th,Pier,13th,and 14th would also have the same pattern to create a cohesive design along Hermosa Avenue through downtown. Discussion: The Construction phase of CIP 16-174 began on September 17,2018 with construction of the ADA ramps,prior to the repaving of Hermosa Avenue.The Duratherm/Decomark applications are not planned for installation until after the new pavement has been applied and cured in early 2019. The bid amount from All American Asphalt for the Duratherm/Decomark treatments,based on the original design,which only included the diagonal portions of the intersection,was $175,727.50 (Attachment 2;bid items 31 and 33).Based on the Council-selected colors and pattern,staff obtained an informal quote from the authorized Duratherm/Decomark representative,Ennis-Flint for the revised pattern and colors.The estimated material cost provided by the Ennis-Flint for the new pattern and colors would have increased the item costs (and the project costs)by approximately $20,000. During the submittal process of the items included in the CIP project,the Duratherm/Decomark sub- contractor (installer)provided a quote for the new patterns and colors in the amount of $327,842 (Attachment 3).The quote did not include the costs for the prime contractor’s markup (estimated atCity of Hermosa Beach Printed on 4/3/2024Page 2 of 5 powered by Legistar™665 Staff Report REPORT 18-0717 (Attachment 3).The quote did not include the costs for the prime contractor’s markup (estimated at 10%)as permitted by the Standard Specifications for Public Works Construction (Greenbook),for an estimated total cost of $360,300. The Duratherm/Decomark subcontractor explains that the cost increase is a result of a custom design that requires manufacturing of additional non-reusable templates.However,staff attributes the cost increase in part due to the fact that the subcontractor is not competing with other installers when providing an updated cost for the Duratherm item to afford the City competitive pricing. The subcontractor also provided an alternate option for the Duratherm/Decomark for an approximate cost of $208,030 (plus estimated 10%prime contractor markup)which includes a solid color for the sun rays that are a glue-on application at the intersection of Hermosa Avenue and Pier Avenue.Since this option lacks the Council-selected pattern,staff is not familiar with the method/durability of installation,and unsure that it would achieve the final product as originally presented,staff does not recommend pursuit of this option at this time. In light of the above detailed considerations,staff recommends that the Duratherm/Decomark items, line items 31 and 33 on the Bid Documents be removed under a change order process from the current contract and that Council authorize staff to release a stand-alone formal bid for the supply and installation of Duratherm/Decomark crosswalks along Hermosa Avenue based on the Council- approved designs.The supply and installation of the newly-bid Duratherm item would take place shortly after the completion of the pavement resurfacing of Hermosa Avenue in February 2019. The removal of the two above mentioned bid items from the project is permitted under the general provisions that govern public works construction projects,Greenbook Standard Specifications for Public Works Construction,as long as the cost of the items removed do not exceed 25 percent of the value of the overall contract.The value of the removed items is approximately 8.2 percent of the contract amount. Finally,following Council approval of the design and color palette at the June 12,2018 meeting,staff obtained chip samples of the Duratherm materials in the selected and alternate colors and is seeking Council affirmation of the colors for use in the final design.The colors previously approved by Council,based on the brochure,were a ‘sand’color for the majority of the pattern design and the standard ‘yellow’color for Hb mark in the center of the intersection.Based upon the sample chips (Attachment 4),which did not appear exactly as presented in the brochure,staff recommends that Council affirm one of the following options: 1.Use the ‘lemon yellow’ color for the Hb mark, keep ‘sand’ color for pattern - this would most closely resemble the approved design. 2.Use the ‘white’ color for the Hb mark and use ‘khaki’ color for pattern. City of Hermosa Beach Printed on 4/3/2024Page 3 of 5 powered by Legistar™666 Staff Report REPORT 18-0717 3.Select a single ‘sand’ color for the pattern and Hb mark. 4.Direct staff to return with additional color samples and combinations for consideration. General Plan Consistency: The broader project associated with these recommendations has been evaluated for its consistency with the City’s General Plan. Relevant policies are listed below: Land Use and Design Element: 4.5 Corridor Connectivity. Recognize corridors as important cross-town thoroughfares that connect Hermosa Beach, serve as transitions between neighborhoods, provide opportunities for local-serving retail and balance the needs of multiple transport modes. 4.9 Streetscape Enhancements. Facilitate streetscape improvements, add pedestrian amenities that attract new uses, and revitalize the corridors. 5.4 Unique Brand and Identity. Promote city-wide identity with the addition of gateway signs, monuments, or other features to key entrances (especially to the east and north) that display the City’s name and identifies the area as a distinct place. Mobility Element: 2.1 Prioritize Public Right-of-ways. Prioritize improvements of public right-of-ways that provide heightened levels of safe, comfortable and attractive public spaces for all non-motorized travelers while balancing the needs of efficient vehicular circulation. 2.4 Sustainable Landscape. Use consistent and sustainable landscape and streetscape designs that reflect the city’s community identity; showcase local assets and the community’s unique and vibrant culture. Fiscal Implications: Removing Duratherm and Decomark from All American Asphalt’s contract will reduce the contract amount by $175,627.50.These funds would be used at a later time for the same purpose when the items are re-bid.Staff will return to Council at a future meeting with a recommended award for construction following the bid process with a construction bid cost for Council consideration. Attachments: 1.Council Selected Duratherm Design 2.All American Asphalt bid documents 3.Quote for new Duratherm/Decomark design 4.Duratherm Chip Sample Colors Submitted by: Lucho Rodriguez, P.E., Deputy City Engineer Concur: Glen W. C. Kau, P.E., Public Works Director/City Engineer City of Hermosa Beach Printed on 4/3/2024Page 4 of 5 powered by Legistar™667 Staff Report REPORT 18-0717 Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Michael Jenkins, City Attorney Approved: Suja Lowenthal, City Manager City of Hermosa Beach Printed on 4/3/2024Page 5 of 5 powered by Legistar™668 Pattern Detail 3D View Pier + Hermosa4. Bright Winds of Change 669 ATTACHMENT 2 670 671 672 673 674 675 676 677 678 ATTACHMENT 3 679 680 681 682 683 684 From: noreply@granicusideas.com <noreply@granicusideas.com> Sent: Monday, November 26, 2018 3:00 PM To: Ann Yang <anny@hermosabch.org> Subject: New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) New eComment for City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) Claudia Berman submitted a new eComment. Meeting: City Council Meeting (Closed Session - 6:00 P.M. and Regular Meeting - 7:00 P.M.) Item: 6b) REPORT 18-0717 REQUEST TO REMOVE DOWNTOWN HERMOSA AVENUE CROSSWALK TREATMENTS FROM CURRENT CONTRACT WITH ALL AMERICAN ASPHALT AND AUTHORIZE STAFF TO RE-ISSUE SEPARATE BID FOR CROSSWALKS UNDER CAPITAL IMPROVEMENT PROJECT (CIP) 16-174 STREET IMPROVEMENTS (Public Works Director Glen W.C. Kau) eComment: I agree that the Duratherm should go to bid, due to the high increase in cost. Now that there are actual samples for the Duratherm, I think that the "sand" and the "lemon yellow" (option 1) combination clashes. So does the "lemon yellow" and the "Khaki". If you want to stick to 2 colors in the provided samples, I suggest white with any of the other colors (e.g. option 2). It may be good to select white for the patterned rays and crosswalk design, since that will be consistent with the other white "painted" crosswalks on Hermosa Ave. that are not getting Duratherm. Time permitting, it also may be good to see samples of other colors too, since the brochure colors are very different than the samples. View and Analyze eComments 685 City of Hermosa Beach Staff Report City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Staff Report 18-0722 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 27, 2018 TENTATIVE FUTURE AGENDA ITEMS Recommended Action: Staff recommends that the City Council receive and file the tentative future agenda items. Attachments: Tentative Future Agenda City of Hermosa Beach Printed on 4/3/2024Page 1 of 1 powered by Legistar™686 November 19, 2018 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council November 27, 2018 TENTATIVE FUTURE AGENDA ITEMS THURSDAY, NOVEMBER 29, 2018 @ 6:00 PM APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE DECEMBER 11, 2018 @ 6:00 PM INITIAL DATE CLOSED SESSION: LABOR NEGOTIATIONS DECEMBER 11, 2018 @ 7:00 PM PRESENTATIONS LOCAL CONTEST WINNERS OF THE COUNTY OF LOS ANGELES PUBLIC LIBRARY 2018 CHILDREN’S BOOKMARK CONTEST ANNOUNCEMENT OF THE WINNER OF THE 9TH ANNUAL PARKING PERMIT ART CONTEST CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of November 6, 2018 Community Resources Manager Ongoing Purchase and installation of Pier Avenue Bus Stop Shelters & Furniture Environmental Analyst New Item Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 16, 2018, July 18, 2018 and September 19, 2018 Public Works Director Ongoing PUBLIC HEARINGS – 7:30 PM Consideration of an Ordinance regulating Sidewalk Vending in compliance with Senate Bill 946 Community Development Director Staff Request Nov. 2018 Consider amendment of the Municipal Code adding Chapter 5.78 to the Hermosa Beach Municipal Code (Tobacco Retailers) requiring licensure of Tobacco Retailers and limiting sale of electronic smoking devices and flavored tobacco products to reduce the illegal sale of tobacco to youth and amending Section 1.10.040 to make violations of Chapter 5.78 subject to administrative penalty procedures (Continued from meeting of August 25, 2015) Community Development Director Aug 2015 MUNICIPAL MATTERS Parking Lot D (Manhattan Ave and 14th Street) Final Designs Environmental Analyst Staff Request Aug. 2018 MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL Schedule interviews for City Representative to the Los Angeles County West Vector and Vector-Borne Control District Board City Clerk New Item Approval of City Council 2019 Meeting Schedule City Manager Annaul OTHER MATTERS - CITY COUNCIL Tentative Future Agenda City Manager Ongoing 687 2 DECEMBER 25, 2018 @ 6:00 PM NO MEETING JANUARY 8, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION JANUARY 8, 2019 @ 7:00 PM CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of December 10, 2018 Community Development Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of December 4, 2018 Community Resources Manager Ongoing CONSENT ORDINANCES Ordinance regulating Sidewalk Vending in compliance with Senate Bill 946 City Clerk Council Direction Dec 11, 2018 Amendment of the Municipal Code adding Chapter 5.78 to the Hermosa Beach Municipal Code (Tobacco Retailers) requiring licensure of Tobacco Retailers and limiting sale of electronic smoking devices and flavored tobacco products to reduce the illegal sale of tobacco to youth and amending Section 1.10.040 to make violations of Chapter 5.78 subject to administrative penalty procedures City Clerk Council Direction Dec 11, 2018 PUBLIC HEARINGS – 7:30 PM Consideration of an ordinance to allow and regulate wireless communication facilities in the public right-of-way, and update on AT&T’s proposal for multiple installation of smaller wireless communication facilities to provide replacement coverage to existing sites located at 20th and 29th Court (Continued from meeting of September 25, 2018) Community Development Director Council Direction Nov 28, 2017 MUNICIPAL MATTERS Parking Lot D (Manhattan Ave and 14th Street) Final Designs Environmental Analyst Staff Request Aug. 2018 Update on South Bay Guidelines for a Shared Mobility (bikeshare and e - scooters) Pilot Program Environmental Analyst Council Direction Aug. 28, 2018 OTHER MATTERS - CITY COUNCIL Tentative Future Agenda City Manager Ongoing MONDAY, JANUARY 14, 2019 @ 6:00 PM JOINT STUDY SESSION WITH EPAC 688 3 JANUARY 22, 2019 @ 6:00 PM INITIAL DATE CLOSED SESSION JANUARY 22, 2019 @ 7:00 PM PRESENTATIONS LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE QUARTERLY UPDATE CONSENT CALENDAR City Council Minutes City Clerk Ongoing Check Registers Finance Director Ongoing Revenue and Expenditure Reports Finance Director Ongoing City Treasurer’s and Cash Balance Report City Treasurer Ongoing Public Works Project Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of November 28, 2018 Public Works Director Ongoing Planning Commission Tentative Future Agenda Community Development Director Ongoing Recommendation to receive and file the action minutes of the Planning Commission meeting of January 15, 2019 Community Development Director Ongoing Recommendation to receive and file the action minutes of the Emergency Preparedness Advisory Commission meeting of November 5, 2018 Emergency Management Coordinator Ongoing CONSENT ORDINANCES Ordinance to allow and regulate wireless communication facilities in the public right-of-way, and update on AT&T’s proposal for multiple installation of smaller wireless communication facilities to provide replacement coverage to existing sites located at 20th and 29th Court City Clerk Council Direction Dec 11, 2018 MUNICIPAL MATTERS Adoption of Resolution Authorizing City Clerk Salary Adjustment and Direct Staff to Draft a Ballot Measure for the November 2019 Election City Clerk / City Manager’s Office Staff Request Nov 5, 2018 OTHER MATTERS - CITY COUNCIL Tentative Future Agenda City Manager Ongoing 689 4 PENDING STRATEGIC PLAN ITEMS INITIAL COMPLETION DATE Update Personnel Policies Human Resources Manager Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager Sept-2016 Alternative Fuel Transportation Report Environmental Analyst Nov-2016 Encroachment Direction City Attorney Nov-2016 CCA Direction Environmental Analyst Dec-2016 Phase 3 Parking Meter Purchase Police Chief / Assistant to the City Manager Jul-2017 PENDING NEW ITEMS INITIAL REQUEST Initial Report on Options and Strategies for Installing a Permanent Carousel or other Family Friendly Features at the Entry Point to Pier Plaza. In Cooperation with the Chamber of Commerce, this would include a Preliminary Cost Benefit Analysis and Implementation of the City Decision Making Tool (supported by Duclos and Fangary) Public Works Director Other Matters Tree ordinance with respect to tree removal Public Works Director Staff Request Consideration of re-establishing, on an as needed basis, both funding and discretion for the director of Public Works to contract services to pump major beach storm outfalls drains prior to anticipated major storm events (supported by Duclos, Armato and Petty) Public Works Director Other Matters Policy discussion regarding city responsibilities and expectations when donations are made to city Finance Director Council Direction Update on Visual Identity and Brand for the City of Hermosa Beach Environmental Analyst / Assistant to the City Manager Council Direction Consideration of a position letter on federal gun control legislation (supported by Fangary, Armato and Massey) Assistant to the City Manager Other Matters Report on Phase II of Library Assessment including Location Alternatives Community Resources Manager Staff Request Strand Bikeway and Walkway Improvements at 35th Street Public Works Director Staff Request Award of Contract for On-Call Traffic Engineering Services Public Works Director Staff Request Special Event Policy Update and Subcommittee Direction Community Resources Manager Update on bicycle infrastructure implementation & consideration of designating a route in honor of Julian Katz Environmental Analyst New Item Consideration of proposed changes to the city right of way and public facilities in the area of the proposed North School Project Environmental Analyst Staff Request Farmers Market Contract Renewal Community Resources Manager Staff Request 690